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Minutes 08-10-17MINUTES OF THE ARTS COMMISSION MEETING HELD ON THURSDAY, AUGUST 10, 2017, AT 7:30 P.M. AT FIRE STATION NO. 2, 2615 W. WOOLBRIGHT ROAD BOYNTON BEACH, FLORIDA PRESENT: Kim Weiss, Chair Lauren Huff Robyn Lorenz Golene Louis Clovis Moodie (arrived at 7:47 p.m.) ABSENT: Anderson Slocombe Cindy Falco-DiCorrado I. CALL TO ORDER Debby Coles-Dobay, Public Art Manager Chair Weiss called the meeting to order at 7:38 p.m. II. ROLL CALL OF MEMBERS Self -introductions were made. Also present was Lucy Keshavarz, Public Artist, Susan Oyer and Barbara Ready. III. AGENDA APPROVAL Motion Chair Weiss moved to approve the agenda unanimously passed. IV. APPROVE MEETING MINUTES A. June 8 and July 13 minutes Motion Ms. Louis seconded the motion that Ms. Lorenz moved to approve the June 8th meeting minutes. Ms. Huff seconded the motion that unanimously passed. The July minutes were not available. Meeting Minutes Arts Commission Boynton Beach, Florida August 10, 2017 V. INFORMATIONAL ITEMS FROM THE BOARD None. ANNOUNCEMENTS/REPORTS A. Sat., July 29, Breaking Barriers, Artists with Autism exhibit reception. Chair Weiss attended the Breaking Barriers reception as did Ms. Lorenz, Ms. Louis and Ms. Oyer and thought it was fantastic. She has since been to the Festival Flea Market where the artists have a booth. Ms. Lorenz noted the exhibitors were excited and felt like celebrities. Ms. Louis liked the entire setting and how people reacted to the art. She thought it could be expanded and it helped boost the artists' self-esteem. Chair Weiss agreed and would love to work with them again. She thought it was a very special exhibit. The exhibit will remain at the Civic Center until September 5th. Ms. Coles-Dobay recommended calling ahead as the Civic Center is short staffed. Chair Weiss posted many photographs on Facebook and the post got more attention than usual. Ms. Oyer noted artist Tom Brewitz was there and Eleanor Krusell, Communications Manager, had ideas to do more with the group and give them more exposure. She introduced Cynthia, who coordinates the Artists With Autism, with the Upledger Institute and they may have an exhibit there and work with the City. B. Wed., Aug. 2 Art Camp Awards Reception Ms. Oyer had attended the Art Camp Awards Reception and advised it was a huge event. Last year, there were complaints there were not enough awards, and this year there were many awards. The art was amazing and there was a great turnout. C. Wed., Aug 2 Cultural Council PBC Chicago Media Luncheon Ms. Coles-Dobay advised she attended the Palm Beach County Cultural Council Chicago Media Luncheon representing the City and County. She advised all of the travel leisure and art centric writers attended and Boynton Beach was well received. She hoped good articles would result focused on the Albert Paley art. She noted the participants were excited about all the things the City does. Earlier in the week, Ms. Coles-Dobay attended the Cultural Council Season Preview and media from the local area were present, including WPTV, the Palm Beach Post and the arts newspapers. The media gave the Council tips on what to submit to gain interest in the story. They also held a round table and Council members each gave a one - minute pitch highlighting their programs. VI. PROJECT UPDATES/APPROVALS A. None. 2 Meeting Minutes Arts Commission Boynton Beach, Florida August 10, 2017 VII. INTL KINETIC ART EXHIBIT AND SYMPOSIUM PLANNING A. None. VIII. NEW BUSINESS A. Public Art changes in Town Square Plan Ms. Coles-Dobay indicated, as part of the Town Square Plan, the Arts Commission will consider some of the existing art in the area and decide which pieces to relocate somewhere else. Additionally, the members will decide if it is time to de -commission some of the artwork. She noted the piece When are you Coming to Visit is which is about the aging elderly population. Is decaying, and is supposed to decay could be considered for decommissioning. There are three murals on the Madsen Center, which will be torn down and the Arts Commission will be asked to decide if another artist should be sought to paint another mural or take a photograph of it and place it somewhere else. Ms. Oyer commented the solar flower is not working and was covered with cobwebs. Ms. Coles-Dobay advised the artist will remove the piece next Tuesday. Next week the kinetic piece in front of the Old High School will be removed because the area will be fenced in preparation of the rehabilitation. The corkscrew will be removed by Friday. She explained it is exciting and the Arts Commission will discuss them in the future. The Avenue of the Arts will be continued. Next year, the entire street will feature the Albert Paley exhibit. He has a signature piece for the 500 Ocean project. Ms. Coles- Dobay noted Ocean Avenue has kinetic art every other year to coincide with the Kinetic Art Symposium and the Arts Commission will discuss the Town Square Plan and the Avenue of the Arts at the next meeting. The members will have to consider where to place the art during construction of the Town Square. B. Town Square Plan - August 24 Public Input Workshop Open Spaces & Public Art Working the workshop with Lucy Keshavarz Ms. Coles-Dobay distributed a draft agenda for the public input meeting on the open space element of the Town Square. She explained after viewing images, most of the discussion will be about what was liked and what type of experience the participants had when viewing art and what to have in the open space areas of Town Square. The discussion will be not so much about placement rather how art will represent the City and the City's diversity. Ms. Coles-Dobay introduced Lucy Keshavarz, the Art Consultant with E2L, the private partner, hired to work with Ms. Coles-Dobay for the art for the Master Plan for the Town 3 Meeting Minutes Arts Commission Boynton Beach, Florida August 10, 2017 Square. Ms. Keshavarz will conduct the workshop and she hoped to have the members assist with the engagement process. Lucy Keshavarz, E21- Art Consultant, explained the exercise was a discussion, at a higher level, as they are still creating the Master Plan. The exercise is about what the Arts Commission wants the experience in the Town Square to be. A presentation will be viewed consisting of samples of different types of art including placed art, eco art and the importance of public spaces and public art. There will be discussion groups at the end and six stations for attendees to visit staying about 10 minutes at each station. The questions are about sight/vision, touch, smell, taste and movement. It is more of a how the attendees want the open space to be. The results will give the design team the narrative to follow. Each of the six stations will have an artist, and hopefully an Arts Commission member to help facilitate. When attendees make a comment, they can repeat it to ensure they are hearing it right and write it down. If attendees are not articulating clearly, they should discuss it further to understand what the comments mean. The public will impart their thoughts and the Arts Commission members would facilitate, or scribe. The discussions at each station will be captured. When that exercise is done, people have a tendency to think more or there is something really important they want which is where a survey comes in. The Team will ask attendees to describe in three sentences what they want to experience and to imagine how what was discussed will appeal to the community. Since the comments are written down, it provides good data. There is also an evaluation on the back. The presentation will go on the Town Square website. The design team wants people to be excited about this project as it was wanted for 10 years. The meeting starts at 5:30 p.m. on August 24, 2017, and the project was moving quickly. The plan is to meet an hour before the meeting and Ms. Keshavarz will email the presentation to the members. The Arts Commission member can meet the artist co - facilitator. Chair Weiss and Ms. Moodie will attend if possible. Ms. Huff and Ms. Lorenz will also attend. Ms. Louis will advise if she can attend. Chair Weiss noted the exercise was similar to an appreciative inquiry model, which was a great way to obtain feedback. Ms. Keshavarz reviewed one or two exercises with the members. When the exercise was over, Ms. Keshavarz spoke about essential composition, which creates contrast. The contrast makes each feature look better. IX. UNFINISHED BUSINESS Ms. Coles-Dobay asked if the members completed the ethics training. X. FUTURE BUSINESS A. Moonfish kinetic art permanent placement rd Meeting Minutes Arts Commission Boynton Beach, Florida August 10, 2017 Ms. Coles-Dobay explained the Moonfish is temporarily located and the members will discuss its placement at another time. Ms. Coles-Dobay explained there are requirements when citing art. There are sensors so there has to be some type of movement and light for the piece to move. Ms. Huff was unsure if the stage would be on the other side in the E21- plan which typically gets a lot of sun. The artwork in the Town Square plan or where to incorporate other pieces, as well to the existing pieces would be discussed in the future. A suggestion was made to place it by the Boardwalk Ice Cream Shop. Ms. Coles-Dobay explained the land is privately owned and there has to be an agreement with the property owner to site the art there. When there is more information on the Town Square Plan, the Arts Commission will discuss art placement. Ms. Ready commented if the Arts Commission members start saying the same thing, the design team may be able to preserve the green space by the Schoolhouse Children's Museum. There was agreement, the members did not want a concrete jungle. XI. Adjournment There being no further business to discuss, Chair Weiss adjourned the meeting at 8:04 p.m. Catherine Cherry Minutes Specialist 6