Loading...
Minutes 08-24-17MINUTES OF THE EDUCATION AND YOUTH ADVISORY BOARD MEETING HELD IN CITY HALL, 100 EAST BOYNTON BEACH BOULEVARD BOYNTON BEACH, FLORIDA ON THURSDAY, AUGUST 24, 2017, AT 6:00 P.M. Present: Dr. Tiffany North, Chair Carla Colebrook Valencia Spells Anderson Peggy Laguerre Gregory Murphy (arrived 6:06 p.m.) Anthony Altiere, Alternate Absent: Angelica Nevin Lori Wilkinson Robert Whedon, Alternate Alana Thomas, Student Dariana Rodriguez, Student Kathleen Wilkinson, Student I. Call to Order Amy Blackman, Recreation Superintendent Chair North called the meeting to order at 6 p.m. II. Pledge of Allegiance The members recited the Pledge of Allegiance to the Flag. III. Approval of Agenda Motion Ms. Spells Anderson moved to approve the agenda. Ms. Colebrooks seconded the motion that unanimously passed. IV. Approval of Minutes of July 27, 2017 Motion Mr. Altiere moved to approve the minutes. Ms. Laguerre seconded the motion that unanimously passed, Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida August 24, 2017 V. Announcements/Presentations/Correspondence: None VI. Public Audience: None Vill. New Business A. December Meeting Date Ms. Blackman explained Commission Chambers was available on December 14th, but not the 7th. There would be no meeting in November due to the Thanksgiving holiday. In the past the meetings were combined. There was discussion about meeting November 30th and not meeting in December. Ms. Blackman would check with Ms. Claude. (Gregory Murphy arrived.) Motion Mr. Altiere moved to cancel the November meeting and meet on December 14th as a combined meeting. Ms. Colebrooks seconded the motion that unanimously passed. B. Video Production This item was tabled to the next meeting. VIII. Old Business A. Ethics Training Chair North reminded the members if they have not completed ethics training and submitted their form, they should submit it by the next meeting. Ms. Blackman had a Pocket Guide to Ethics and extra forms. Chair North wanted written information on the Sunshine Law. Ms. Blackman explained she would obtain information and in general, it applies to items that will be voted on and discussed in a public meeting. B. Back to School Bash Chair North thanked all who participated in the Back to School Bash event. She had a family emergency and was unable to attend. She thanked Ms. Spells Anderson and all. Ms. Laguerre explained the whistles purchased for the event were a hit. Chair North provided stickers, which were also distributed. There were some trinkets left over and Ms. Laguerre explained they targeted students and informed them about the scholarship. C. Breakfast/Awards Fundraiser o: Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida August 24, 2017 Ms. Laguerre sent Ms. Claude an update and advised the meeting she had with the Greater Boynton Beach Foundation went well and they seemed interested. They needed specifics and recommended securing the date and location. They further suggested having a minimum sponsor rate of $200 to ensure a higher return. There were questions if securing non-profit status through the foundation, how they would split the proceeds from the event. Chair North thought they were assisting other entities with non-profit status and did not realize they were splitting proceeds with them. Chair North had an issue with splitting the proceeds. Ms. Laguerre understood if the Board members were doing all the legwork, it would make sense to keep the proceeds. She thought they should discuss it. Ms. Laguerre was familiar with straight non -profits, but had never done anything with partnering. Chair North asked if they discussed what their role could be more than just utilizing their name, such as assistance with volunteering at events or do anything to make it more amenable to a true partnership. Ms. Laguerre explained she basically just presented the event and they did not get that far into the conversation. She has not received a reply from the Foundation to see if they were fully onboard. Chair North was not rejecting the idea, but she wanted to be fully informed. She thought partnering was fine, but she did not want to partner, have a 30/70 split and at the end of the day, the Board pay the Foundation due to expenses and gross versus net. The Foundation recommended selecting the date and securing the location, but the date was contingent when the facility is available. Ms. Claude could provide open dates for Intracoastal Park Clubhouse the Board could reserve in spring 2018. The rate would be $150 and the information will be provided at the next meeting. The Board could then go back to the Foundation and have a more in-depth discussion what the Foundation's role would be in the partnership besides lending their name, and what percentage the Foundation would want and if it was after the expenses are paid. She also wanted to know if there was a certain threshold they do not reach and if the percentage could pertain to advertising or if there was any way the Board can assist the Foundation without having to pay for the use of their name. Ms. Laguerre thought it would be negotiable. Mr. Murphy inquired if the Intracoastal was not available, if the Board could be interested into looking at the Chamber. Chair North indicated all options should be reviewed. D. Youth Volunteer Bank/Bob Borovy Award Chair North reviewed the Youth Volunteer Bank had $1,069 and the Borovy Award had $1,020. It was important the Board continue to try to raise funds. IX. Future Meeting Dates: September 28, 2017 October 26, 2017 Chair North announced the dates. 3 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida August 24, 2017 X. Adjournment Motion There being no further business to discuss, Mr. Murphy moved to adjourn. Ms. Laguerre seconded the motion that unanimously passed. The meeting was adjourned at 6:21 p.m. Catherine Cherry Minutes Specialist 2