Agenda 02-07-17The City of
Boynton Beach
City Commission Agenda
Tuesday, February 7, 2017, 6:00 PM
Commission Chambers
100 E. Boynton Beach Blvd., Boynton Beach, FL 33435
Regular City Commission Meeting
Boynton Beach City Commission
Mayor Steven B. Grant (At Large)
Vice Mayor Mack McCray (District 11)
Commissioner Justin Katz (District 1)
Commissioner Christina L. Romelus (District III)
Commissioner Joe Casello (District IV)
Lori LaVerriere, City Manager
James Cherof, City Attorney
Judith A. Pyle, City Clerk
*MISSION*
To create a sustainable community by providing exceptional
municipal services, in a financially responsible manner.
www. boynton- beach. org
Page 1 of 577
WELCOME
Thank you for attending the City Commission Meeting
GENERAL RULES & PROCEDURES FOR PUBLIC PARTICIPATION AT
CITY OF BOYNTON BEACH COMMISSION MEETINGS
THE AGENDA:
There is an official agenda for every meeting of the City Commissioners, which determines the order of
business conducted at the meeting. The City Commission will not take action upon any matter,
proposal, or item of business, which is not listed upon the official agenda, unless a majority of the
Commission has first consented to the presentation for consideration and action.
• Consent Agenda Items: These are items which the Commission does not need to discuss individually
and which are voted on as a group.
• Regular Agenda Items: These are items which the Commission will discuss individually in the order
listed on the agenda.
• Voice Vote: A voice vote by the Commission indicates approval of the agenda item. This can be by
either a regular voice vote with "Ayes & Nays" or by a roll call vote.
SPEAKING AT COMMISSION MEETINGS:
The public is encouraged to offer comment to the Commission at their meetings during Public Hearings, Public
Audience, and on any regular agenda item, as hereinafter described.
City Commission meetings are business meetings and, as such, the Commission retains the right to impose
time limits on the discussion on an issue.
• Public Hearings: Any citizen may speak on an official agenda item under the section entitled "Public
Hearings."
• Public Audience: Any citizen may be heard concerning any matter within the scope of the jurisdiction
of the Commission - Time Limit - Three (3) Minutes
• Regular Agenda Items: Any citizen may speak on any official agenda item(s) listed on the agenda after
a motion has been made and properly seconded, with the exception of Consent Agenda Items that have
not been pulled for separate vote, reports, presentations and first reading of Ordinances - Time Limit -
Three (3) minutes
ADDRESSING THE COMMISSION:
When addressing the Commission, please step up to either podium and state, for the record, your name and
address.
DECORUM:
Any person who disputes the meeting while addressing the Commission may be ordered by the presiding
officer to cease further comments and/or to step down from the podium. Failure to discontinue comments or
step down when so ordered shall be treated as a continuing disruption of the public meeting. An order by the
presiding officer issued to control the decorum of the meeting is binding, unless over -ruled by the majority vote
of the Commission members present.
Please turn off all pagers and cellular phones in the City Commission Chambers while the City Commission
Meeting is in session.
City Commission meetings are held in the Boynton Beach City Commission Chambers, 100 East Boynton
Beach Boulevard, Boynton Beach. All regular meetings are held typically on the first and third Tuesdays of
every month, starting at 6:30 p.m. (Please check the Agenda Schedule - some meetings have been moved due
to Holidays/Election Day).
Page 2 of 577
1. OPENINGS
A. Call to Order - Mayor Steven B. Grant
CLOSED -DOOR SESSION to be held on February 7, 2017 commencing at 6:00 pm in
Commission Chambers at City Hall to discuss pending litigation in the case: BARRY GOLDMAN,
Plaintiff, vs CITY OF BOYNTON BEACH, Defendant — Palm Beach County Circuit Court Case
No. 2015CA011734XXXXMB
I nvocation
Pledge of Allegiance to the Flag led by Commissioner
ROLL CALL
Agenda Approval:
1. Additions, Deletions, Corrections
2. Adoption
2. OTHER
A. Informational items by Members of the City Commission
3. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS
A. The Commission meeting on Tuesday, March 7, 2017 has been rescheduled to Monday, March 6,
2017 at 6:30p.m. in the Commission Chambers due to members of the Commission travelling to
Tallahassee on March 7, 2017.
B. City offices will be closed on Monday, February 20th in observance of Presidents' Day.
C. Announcement by Recreation & Parks Director Wally Majors about the 5th Annual Barrier Free 5K
Run, Walk & Roll that will be held on Saturday, February 11 beginning at 7:30 a.m., and the
Inaugural Magic Wheels and Special Deals event that will be held on Friday, February 10
beginning at 4:00 p.m.
D. Proclaim February 11th -17th, 2017 as 2-1-1 Awareness Week. Patrice Schroeder, Community
Relations Speciliast, will be present to accept the proclamation on behalf of 2-1-1 Helpline.
E. Proclaim the month of March 2017 as The City of Boynton Beach Firefighter Appreciation Month.
Jeaneece Washington, Fundraising Coordinator for The Muscular Dystrophy Association will
accept the proclamation.
4. PUBLIC AUDIENCE
INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at the discretion of
the Chair, this 3 minute allowance may need to be adjusted depending on the level of business
coming before the City Commission)
5. ADMINISTRATIVE
Page 3 of 577
A. Appoint eligible members of the community to serve in vacant positions on City advisory boards.
The following Regular (Reg) and Alternate (Alt) Student (Stu) and Nonvoting Stu (N/V Stu) openings
exist:
Arts Commission: 2 Regs and 2 Alts
Building Board of Adjustments & Appeals: 2 Regs and 2 Alts
Library Bd: 3 Regs and 2 Alts
Recreation & Parks: 2 Regs
Senior Advisory Bd: 1 Reg and 2 Alts
B. Appoint the Chair and Vice Chair of the Recreation and Parks Board in accordance with
Ordinance 15-021.
C. PROPOSED RESOLUTION NO. R17-013 - Authorize the Mayor to sign a Sister City Agreement
with Rauma, Finland.
6. CONSENT AGENDA
Matters in this section of the Agenda are proposed and recommended by the City Manager for
"Consent Agenda" approval of the action indicated in each item, with all of the accompanying
material to become a part of the Public Record and subject to staff comments
A. PROPOSED RESOLUTION NO. R17-014 - Approve and authorize signing of an Agreement for
Water Service outside the City limits with Gaspar Tomas & Juana Vargas Velasquez for the
property at 7661 High Ridge Road, Lantana, FL 33462.
B. PROPOSED RESOLUTION NO. R17-015 - Amend the Utility Capital Improvement Program (CIP)
FY 2016-2017 budget, which will adopt amended budgeted appropriations and revenue sources.
C. Authorize the use of Layne Christensen Company of Fort Myers, FL to perform mechanical
integrity testing of the Class I injection well located at the West Water Treatment Plant (West WTP)
for a lump sum price of $32,959.
D. Approve utilization of the National Joint Powers Alliance (NJPA) Contract #011014 -SCA for "Sewer
Cleaning, Hydro -Excavating, Inspection Equipment & Miscellaneous Services" with Sewer Cleaning
Company of America authorized distributor, Pat's Pump & Blower of Boynton Beach for the
purchase and delivery of a new "Workhorse Easement Machine with accessories" in the amount of
$57,488.85. The NJPA procurement process satisfies the City's competitive bid requirements.
E. Approve Change Order No. 6 to Purchase Order #130850 to Rohl Networks, LP in the amount of
$60,000.00 for the Fiber Optic Cabling project, Bid No. 017-2821-12/DJL, increasing the purchase
order from $307,926.56 to $367,926.56.
F. Accept the Fiscal Year 2016-2017 Budget Status Report of the General Fund and the Utilities Fund
for the three (3) month period ended December 31, 2016.
G. Legal expenses - December 2016 - Information at the request of the Commission. No action
required.
H. Approve release of two restoration bonds in the amount of $49,774.89 (Phase 1A) and $22,775.12
(Phase 1B) for the site restoration of Cortina at Boynton Village Project.
I. Accept first quarter report on operations of the Schoolhouse Children's Museum and Learning
Center for FY16-17.
J. Approve the minutes from the Regular City Commission meeting held on January 17, 2017.
7. BIDS AND PURCHASES OVER $100,000
A. Approve the purchase of new and replacement vehicles as approved in the FY2016/2017 budget in
the estimated amount of $1,753,635.00 by utilizing the following contracts: Florida Sheriff's
Association Contract # FSA16-VEL24.0 and FSA16-VEH14.0.
Page 4 of 577
B. PROPOSED RESOLUTION NO. R17-016 - Award the Bid for Roof Re -Coating for Fire Station
No. 5, Bid No. 008-2210-17/JMA and authorize the City Manager to sign a contract with
Solarguard Roofing, Inc. of Boca Raton, FL as the lowest responsive, responsible bidder in the
amount of $168,500 with a 10% contingency for a total approved amount of $185,350.
8. CODE COMPLIANCE and LEGAL SETTLEMENTS - None
9. PUBLIC HEARING
7 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS
The City Commission will conduct these public hearings in its dual capacity as Local Planning
Agency and City Commission.
A. PROPOSED ORDINANCE NO. 17-005 - FIRST READING - Approve and amend Part III, Land
Development Regulations, Chapter 3, Article IV, Section 3.D use matrix notes, number 103, striking
pilot program language and codifying landscape debris stockpiling use and land development
regulations.
10. CITY MANAGER'S REPORT
A. Accept the FY2015/2016 ADA Annual Update.
11. UNFINISHED BUSINESS
A. Consider staffs summary of the subject request and possible amendments to the City's Land
Development Regulations, and provide direction to staff relative to the addition of zoning regulations
within the LDR Chapter 3, Section 3.D (Zoning Matrix and Notes) that would allow medical offices
as accessory uses to a residential development.
12. NEW BUSINESS
A. Approve the request of Vice Mayor Mack McCray to distribute $500 of his Community Support
Funds to Robert E. Wells Day.
B. Approve the request of Mayor Steven B. Grant to distribute $250 of his Community Support Funds
to Connect2Greatness, a non-profit organization.
C. Approve the request of Mayor Steven B. Grant to distribute $300 of his Community Support Funds
to NAMI of Palm Beach County, a non-profit organization.
D. Appoint the Recreation & Parks Advisory Board to serve as the committee that will review the
proposed renaming of Boynton Village Dog Park and allow the opportunity for public input at an
upcoming Advisory Board meeting.
E. Commission discussion of civil citation for small quantity marijuana possession.
F. Commission discussion regarding Citizen Oversight Committee
13. LEGAL
A. PROPOSED ORDINANCE NO. 17-004 - SECOND READING - Approval of ordinance limiting
future burials to City residents; and request a motion to approve changes to the Cemetery and
Mausoleum Rules and Regulations providing clarity, eliminating unnecessary language and deleting
any reference to the Cemetery Board or Board of Governors.
B. PROPOSED ORDINANCE NO. 17-006 - FIRST READING - Approval of Ordinance amending
Chapter 26, Water, Sewer and City Utilities, by creating a new section 26-8.2 entitled "Water
Service/Annexation Agreements."
14. FUTURE AGENDA ITEMS
Page 5 of 577
A. Joint City Commission/CRA Workshop for six month update on 2016 strategic plan at the
Intracoastal Park Clubhouse (IPC) at 3:30p.m. - March 28, 2017.
B. Monthly Departmental Presentations:
Community Standards - February 21, 2017
Library - March 6, 2017
Communications/Marketing - March 21, 2017
C. Consider adopting a Chronic Nuisance Ordinance - February 2017.
D. Discuss cancelling the July 4th City Commission meeting - April 4, 2017
15. ADJOURNMENT
NOTICE
1F APER.SON DECIDES TOAPPEALANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED
AT THIS MEETING, HE/SHE WILL NEED ARECORD OF THE PROCEEDINGSAND, FOR SUCH PURPOSE, HE/SHE MAY NEED TO ENSURE
THAT A VERBATIM RECORD OF THE PROCEEDING 1S MADE, WHICH RECORD INCLUDES THE TESTIMONYAND EVIDENCE UPON
WHICH THEAPPEAL 1S TO BE BASED. (F.S. 286.0105)
THE CITY SHALL FURNISH APPROPRIATEAUXII.IARYAIDSAND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL W1THA
DISABILITYAN EQUAL OPPORTUNITY TO PARTICIPATE 1N AND ENJOY THE BENEFITS OFA SERVICE, PROGRAM, ORACTWITY
CONDUCTED BY THE CITY PLEASE CONTACT THE CITY CLERK'S OFFICE, (561) 742-6060 OR (TTY)1-800-955-8771, AT LEAST 48 HOURS
PRIOR TO THE PROGRAM ORACTIVITY 1N ORDER FOR THE CITY TO REA.SONABLYACCOMMODATE YOUR REQUEST.
ADD1TIONALAGENDAITEMS MAY BEADDED SUBSEQUENT TO THE PUBLICATION OF THEAGENDA ON THECITY'S WEB SITE.
INFORMATION REGARDING 1TEMSADDED TO THEAGENDAAFTER 1T 1S PUBLISHED ON THE C1TYS WEB SITE CAN BE OBTAINED
FROM THE OFFICE OF THE CITY CLERK.
Page 6 of 577
1.A.
OPENING ITEMS
2/7/2017
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 2/7/2017
REQUESTED ACTION BY COMMISSION:
Call to Order - Mayor Steven B. Grant
CLOSED -DOOR SESSION to be held on February 7, 2017 commencing at 6:00 pm in Commission
Chambers at City Hall to discuss pending litigation in the case: BARRY GOLDMAN, Plaintiff, vs CITY OF
BOYNTON BEACH, Defendant — Palm Beach County Circuit Court Case No. 2015CA01 1 734XXXXMB
I nvocation
Pledge of Allegiance to the Flag led by Commissioner
ROLL CALL
Agenda Approval:
1. Additions, Deletions, Corrections
2. Adoption
EXPLANATION OF REQUEST:
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT: Non -budgeted
ALTERNATIVES:
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
Page 7 of 577
REVIEWERS:
Department
City Clerk
Reviewer
NAMUM
Action
Approved
Date
10/19/2016 ® 3:06 PM
Page 8 of 577
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 2/7/2017
REQUESTED ACTION BY COMMISSION: Informational items by Members of the City Commission
EXPLANATION OF REQUEST:
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT:
ALTERNATIVES:
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION:
CLIMATE ACTION DISCUSSION:
Is this a grant?
Grant Amount:
REVIEWERS:
Department
City Clerk
2.A.
OTHER
2/7/2017
Reviewer Action Date
Pyle, Judith Approved 10/19/2016 ® 3:06 HM
Page 9 of 577
3.A.
ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS
2/7/2017
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 2/7/2017
REQUESTED ACTION BY COMMISSION:
The Commission meeting on Tuesday, March 7, 2017 has been rescheduled to Monday, March 6, 2017 at
6:30p.m. in the Commission Chambers due to members of the Commission travelling to Tallahassee on March
7, 2017.
EXPLANATION OF REQUEST:
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT:
ALTERNATIVES:
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
REVIEWERS:
Department Reviewer Action Date
Finance Howard, Tim Approved 1/4/2017 ® 3:10 AM
Page 10 of 577
3.B.
ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS
2/7/2017
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 2/7/2017
REQUESTED ACTION BY COMMISSION: City offices will be closed on Monday, February 20th in
observance of Presidents' Day.
EXPLANATION OF REQUEST:
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT. Non -budgeted
ALTERNATIVES: There is no alternative as the day is designated as a holiday.
STRATEGIC PLAN: High Performing City Organization
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
REVIEWERS:
Department
Finance
Finance
City Manager
Reviewer
Action
Date
Howard, Tim
Approved
1/25/2017 - 10:33 AM
Howard, Tim
Approved
1/25/2017 - 10:33 AM
LaVerriere, Lori
Approved
2/2/2017 - 1:17 PM
Page 11 of 577
3.C.
REQUESTED ACTION BY COMMISSION: Announcement by Recreation & Parks Director Wally Majors
about the 5th Annual Barrier Free 5K Run, Walk & Roll that will be held on Saturday, February 11 beginning at
7:30 a.m., and the Inaugural Magic Wheels and Special Deals event that will be held on Friday, February 10
beginning at 4:00 p.m.
EXPLANATION OF REQUEST:
The Recreation & Parks Department, in partnership with the Realtors Association of the Palm Beaches, is
hosting the 5th Annual Barrier 5K Run Walk and Roll event, which benefits Barrier Free Park. Individuals of all
ages and abilities are invited to participate in the 5K. The race course begins at the Park, winds through
Hunters Run and ends back at the Park. New this year will the "Kids 1 -miler", for children ages 8-12.
Additionally, the Department will be hosting the Magic Wheels and Special Deals event the previous afternoon,
which will feature the unveiling of the "Magic Wheelchair". Emma Pietrafesa will be receiving the Magic
Wheelchair this year, and will be honorary starter of the 5K. Emma is 11 years old, and pushes through life's
struggles despite dealing with Cornelia de Lange, a developmental disorder that affects mnay parts of the
body. Emma also recently lost her father, Coral Springs Firefighter Paul Pietraesa, due to pancreatic cancer.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? No affect.
FISCAL IMPACT: Non -budgeted None
ALTERNATIVES: Do not make the announcement
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
REVIEWERS:
Page 12 of 577
Department
Recreation & Parks
Finance
City Manager
Reviewer
Action
Majors, Wally
Approved
Howard, Tim
Approved
LaVerriere, Lori
Approved
Date
Page 13 of 577
3.D.
ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS
2/7/2017
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 2/7/2017
REQUESTED ACTION BY COMMISSION: Proclaim February 11th -17th, 2017 as 2-1-1 Awareness Week.
Patrice Schroeder, Community Relations Speciliast, will be present to accept the proclamation on behalf of 2-
1-1 Helpline.
EXPLANATION OF REQUEST:
211 is a community helpline and crisis hotline that provides suicide prevention, crisis intervention, information,
assessment, and referral to community services for people of all ages.
Individuals and families living in Palm Beach County, can call 2-1-1 to speak with a highly trained resource
specialist. Calls to 211 Helpline are free, confidential, and 24/7.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT:
ALTERNATIVES:
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
ATTACHMENTS:
Type
D Proclamation
REVIEWERS:
Department Reviewer
Description
Proclamation
Action
Date
Page 14 of 577
City Clerk
Pyle, Judith
Approved
Finance
Howard, Tim
Approved
City Manager
LaVerriere, Lori
Approved
=47KITUMBUIZE
Page 15 of 577
Whereas, many times people need help in meeting life's basic needs; and
Whereas, they may experience times of crisis and are not sure where to turn 2-1-1 Helpline is
that central access point providing individuals and families the guidance and support they need
with over 91,600 callers assisted last year; and
Whereas, calls to 2-1-1 are free, confidential, available 24/7, for people of all ages and walks
of life; and
Whereas, 2-1-1 also helps link vulnerable populations to crucial services with specialized
advocacy and support programs that include 2-1-1's Special Needs Helpline, 2-1-1 Help Me
Grow, Elder Crisis Outreach; and 2-1-1's life-saving "Sunshine" Daily Telephone calls which
continue to brighten the lives of local seniors;
Whereas, there are nearly 4,000 sites in our community that provide assistance in such areas
as Health Care, Insurance, Volunteering, Food, Day Care, Mental Health Counseling, Support
Groups, Financial Assistance, VITA free tax help etc.
NOW THEREFORE, I, Steven B. Grant, Mayor of the City of Boynton Beach, Florida, do hereby
proclaim February 11th - 17th as:
2-1-1 Awareness Week
in the City of Boynton Beach, and urge all citizens to be aware of the simple three digit number
2-1-1 as the only number they need to access information and referrals to programs and
services.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of
Boynton Beach, Florida, to be affixed at Boynton Beach, Florida, the Seventh Day of February
Two Thousand Seventeen.
ATTEST:
Judith A. Pyle, City Clerk
(Corporate Seal)
Steven B. Grant, Mayor
Page 16 of 577
REQUESTED ACTION BY COMMISSION:
Proclaim the month of March 2017 as The City of Boynton Beach Firefighter Appreciation Month. Jeaneece
Washington, Fundraising Coordinator for The Muscular Dystrophy Association will accept the proclamation.
EXPLANATION OF REQUEST:
Boynton Beach Fire Rescue Local 1891 raised more than $31,000 with their 'Fill the Boot' campaign for the
Muscular Dystrophy Association making them the MDA's largest source of funding. The funds collected by the
City of Boynton Beach Fire Fighters assist the MDA in providing medical services at local clinics, summer
camp, research grants, support groups, and public education seminars at no cost to local children and
families.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT:
ALTERNATIVES:
Not allow proclamation.
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
ATTACHMENTS:
Type Description
D Proclamation Proclamation
REVIEWERS:
Page 17 of 577
Department
Reviewer
Action
City Clerk
Pyle, Judith
Approved
Finance
Howard, Tim
Approved
City Manager
LaVerriere, Lori
Approved
Date
1/31/2017 - 1:35 PM
1/31/2017 - 2:25 PM
2/2/2017 - 1:13 PM
Page 18 of 577
WHEREAS, fighting fires is one of the most hazardous professions, requiring physical strength, stamina,
extensive training, courage, and selfless concern for the welfare of our citizens; and,
WHEREAS, in addition to their daily service to our communities, Fire Fighters throughout the state and
across the nation have joined the Muscular Dystrophy Association for the past 62 years in the fight
against neuromuscular diseases, and
WHEREAS, Florida Fire Fighters collected more than $1.2 million in over 300 communities including the
Boynton Beach Fire Rescue Local 1891 who raised more than $31,000 with their 2016 "Fill the Boot"
campaign for the MDA, again making them the MDA's largest source of funding; and
WHEREAS, the Muscular Dystrophy Association is extremely grateful of the City of Boynton Beach Fire
Fighters for their support and dedication; and
WHEREAS, the funds collected by the City of Boynton Beach Fire Fighters assist the MDA in providing
medical services at local clinics, summer camps, research grants, support groups, and public education
seminars at no cost to local children and families; and
WHEREAS, in honor of the efforts of the City of Boynton Beach Fire Fighters, the Muscular Dystrophy
Association is sponsoring "the Boynton Beach Fire Fighter Appreciation Month;" and
WHEREAS, it is appropriate for all City of Boynton Beach citizens to join the Muscular Dystrophy
Association in this tribute to our fire fighters.
NOW, THEREFORE, I, Steven B. Grant, by virtue of the authority vested in me as Mayor of the City of
Boynton Beach, Florida, hereby proclaim March 2017 as:
The City of Boynton Beach Firefighter
Appreciation Month
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Boynton Beach,
Florida, to be affixed at Boynton Beach, Florida on the Seventh day of February, Two Thousand and
Seventeen.
Steven B. Grant, Mayor
ATTEST:
Judith A. Pyle, CMC
City Clerk
(Corporate Seal)
Page 19 of 577
5.A.
ADMINISTRATIVE
2/7/2017
REQUESTED ACTION BY COMMISSION:
Appoint eligible members of the community to serve in vacant positions on City advisory boards. The following
Regular (Reg) and Alternate (Alt) Student (Stu) and Nonvoting Stu (N/V Stu) openings exist:
Arts Commission: 2 Regs and 2 Alts
Building Board of Adjustments & Appeals: 2 Regs and 2 Alts
Library Bd: 3 Regs and 2 Alts
Recreation & Parks: 2 Regs
Senior Advisory Bd: 1 Reg and 2 Alts
EXPLANATION OF REQUEST: The attached list contains the names of those who have applied for vacancies
on the various Advisory Boards. A list of vacancies is provided with the designated Commission members
having responsibility for the appointment to fill each vacancy.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Appointments are necessary to keep our
Advisory Board full and operating as effectively as possible.
FISCAL IMPACT: Non -budgeted None
ALTERNATIVES: Allow vacancies to remain unfilled.
STRATEGIC PLAN: High Performing City Organization
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
ATTACHMENTS:
Type
Description
Page 20 of 577
D her
Appointments
D her
Berger Application
D Other
Hayden Application
D Other
Huff Application
D Other
Moodie Application
D her
Louis Application
D her
Mondello Move up Request
D her
Mondello Application
D her
Pierce -Roe Application
D her
Pierce -Roe Move up Request
REVIEWERS:
Department Reviewer Action
City Clerk Pyle, Judith Approved
Date
10/19/2016 ® 3:06 PM
Page 21 of 577
APPOINTMENTS AND APPLICANTS FOR FEBRUARY 7, 2017
Arts Commission
II McCray Reg
3 yr term to 12/17 Tabled (2)
III Romelus Reg
3 yr term to12/19 Tabled (2)
IV Casello Alt
1 yr term to 12/17 Tabled (2)
Mayor Grant Alt
1 yr term to 12/17 Tabled (2)
Applicants
Lauren Huff
Clovis Moodie
Golene Louis
Building Board of Adjustments and Appeals
IV Casello Reg
3 yr term to 12/19 Tabled (2)
Mayor Grant Reg
3 yr term to 12/19 Tabled (2)
1 Katz Alt
1 yr term to 12/17 Tabled (2)
II McCray Alt
1 yr term to 12/17 Tabled (2)
Applicants
Daniel Berger
Library Board
II McCray Reg
3 yr term to 12/19 Tabled (2)
III Romelus Reg
3 yr term to 12/19 Tabled (2)
IV Casello Alt
1 yr term to 12/17 Tabled (2)
Mayor Grant Alt
1 yr term to 12/17 Tabled (2)
Applicants
Dr. Stephanie Hayden
Recreation and Parks Board
II McCray Reg 3 yr term to 12/18
III Romelus Reg 3 yr term to 12/19
Applicants
Elizabeth Pierce -Roe - Current alternate request to move up.
Julie Mondello - Current alternate request to move up
Senior Advisory Board
IV Casello Reg
Mayor Grant Alt
I Katz Alt
Applicants
None
2 yr term to 12/18 Tabled (2)
1 yr term to 12/17 Tabled (3)
1 yr term to 12/17 Tabled (3)
Page 22 of 577
From:
danielber <noreply@123contactform.com>
Sent:
Monday, January 23, 2017 4;30 PM
To:
City Clerk
Subject:
Advisory Board Appointment application
Today's date
01/23/2017
Name
Daniel Berger
Gender
Male
Phone number
334-559-1292
Address
827 SOUTH RD
Boynton Beach FL 33435
United States
Email
danielber a,dpr.com
Current occupation or, if
Construction Manager
retired, prior occupation
Education BS. in Building Science from Auburn University
Are you a registered voter? Yes 14
Do you reside within the Yes
Boynton Beach City limits?
Do you own/manage a No
business within City limits?
If "yes", name of business:
Are you currently serving No
on a City board?
Have you served on a City No
board in the past?
If "yes", which board(s) and when?
Have you ever been No
convicted of a crime?
If "yes", when and where?
Advisory Board Building Board of Adjustment & Appeals
Personal Qualifications I am a currently a Healthcare Construction Superintendent for the largest
Healthcare Builder in the US. Here in South Florida I oversee more than 50
million dollars worth of work a year.
I deal with Municipalities and the State Regulatory Agency for Healthcare
Construction. As the person in charge of my projects, I am required to have a
1
Page 23 of 577
very good understanding of all building codes. This is especially important in
Healthcare Construction because it has stricter codes and other building types.
My wife and I have lived in Boynton Beach for several years and I would like to
get more involved with the community. Thanks for your consideration.
Professional Memberships
Feel free to attach/upload
an extra sheet or resume.
Certification I, the applicant, hereby certify that the statements and answers provided herein
are true and accurate. I understand that, if appointed, any false statements may
be cause for removal from a board.
The message has been sent from 174.228.2.159 (United States) at 2017-01-23 16:30:19 on Chrome 55.0.2883.87
Entry ID: 203
Referrer: www.boynton-beach.org/officials/advisory boards.php
Page 24 of 577
�g
From:
monroe_s <noreply@123contactform.com>
Sent:
Thursday, January 26, 2017 5:57 PM
To:
City Clerk
Subject:
Advisory Board Appointment application
Today's date
01/26/2017
Name
Stephanie Hayden
Gender
Female
Phone number
561-945-1329
Address
2181 SW 15th Ave. N102
Boynton Beach Florida 33426
United States
Email
monroe sLc�ymail.com
Current occupation or, if
Educator
retired, prior occupation
y
Education
-,
Howard University
Are you a registered voter?
Yes r„
Do you reside within the Boynton
73 ,.
Beach City limits? =
Do you own/manage a
W.
No
business within City limits?
,
If "yes", name of business:
Are you currently serving
No
on a City board?
Have you served on a City
Yes
board in the past?
If "yes", which board(s)
I served as the Vice-Chair for the Education and Youth Advisory Board. I started
and when?
my term in Fall of 2014 and shortly ended the winter of 2017.
Have you ever been
No
convicted of a crime?
If "yes", when and where?
Advisory Board
Library Board
Personal Qualifications
• Ability to enhance student functions, and close the gaps in student achievement
• Knowledge of emerging research and best practices in the areas of curriculum
and instructional design.
• Possesses the leadership skills required to respond to diverse student challenges
• Committed to a "student first" philosophy in all decisions regarding classroom
instruction and management.
i
Page 25 of 577
• Inspires trust and high levels of self-confidence, optimism, integrity and
personal performance.
Professional Memberships National Education Association
Florida Education Association
Feel free to attach/upload
an extra sheet or resume.
Certification I, the applicant, hereby certify that the statements and answers provided herein
are true and accurate. I understand that, if appointed, any false statements may
be cause for removal from a board.
The message has been sent from 199.189.192.242 (United States) at 2017-01-26 17:57:17 on Firefox 50.0
Entry ID: 206
Referrer: www.boynton-beach.org/officials/advisory boards.php
Page 26 of 577
From:
Ihuff3 <noreply@123contactform.com>
Sent:
Monday, January 16, 2017 1:47 PM
To:
City Clerk
Subject:
Advisory Board Appointment application
Today's date
01/16/2017
Name
Lauren Huff
Gender
Female
Phone number
240-298-6207
Address
222 W Ocean Ave
Boynton Beach Florida 33435
United States
Email
lhuff`3(cr�,mail.com
Current occupation or, if
Music School Owner in Delray Beach
retired, prior occupation
Education
BS in Geology from FAU
Are you a registered voter?
Yes
Do you reside within the
Yes
Boynton Beach City limits?
Do you own/manage a.
No
business within City limits?Co
''
Ifrn
"yes", name of business:
-TI
Are you currently serving
No
on a City board?
Have you served on a City
No
board in the past?
If "yes", which board(s) and when?
Have you ever been
No
convicted of a crime?
If "yes", when and where?
Advisory Board
Arts Commission
Personal Qualifications
Although I do not possess an art degree, I have always found music and art to be
a reliable outlet for self expression. I personally enjoy drawing, painting, do-it-
yourself crafting, photography, tie dying, sowing...you name it! I believe that it
is incredibly important for younger generations to be familiarized with the arts in
order to for them to cultivate their own opinions and ideas. That being said,
having art in public places is a wonderful program and an invaluable tool for
Page 27 of 577
community growth.
Professional Memberships
Certification I, the applicant, hereby certify that the statements and answers provided herein
are true and accurate. I understand that, if appointed, any false statements may
be cause for removal from a board.
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Entry ID: 201
Referrer: boynton-beach.org/officials/advisory boards.php
Page 28 of 577
From:
mcarv05 <noreply@123contactform.com>
Sent:
Thursday, January 12, 2017 11:48 PM
To:
City Clerk
Subject:
Advisory Board Appointment application
Today's date
01/12/2017
Name
Clovis Moodie
Gender
Female
Phone number
561-601-9492
Address
3638 SE 2nd St
Boynton Beach 33435
United States
Email
mcarv05 kbellsouth.net
Current occupation or, if Retired educator
retired, prior occupation
Education Masters - Education Leadership
Are you a registered voter? Yes
Do you reside within the Yes
Boynton Beach City limits?
Do you own/manage a No
business within City limits?
If "yes", name of business:
Are you currently serving No
on a City board?
Have you served on a City No
board in the past?
If "yes", which board(s) and when?
Have you ever been
convicted of a crime?
If "yes", when and where?
Advisory Board
Personal Qualifications
Professional Memberships
No
Arts Commission
Interest in Boynton
Interest in art
Appreciation of art
National Education Association
Zeta Phi Beta Sorority, Inc
I
Page 29 of 577
Zeta Pearl Foundation, Inc.
Certification 1, the applicant, hereby certify that the statements and answers provided herein
are true and accurate. I understand that, if appointed, any false statements may
be cause for removal from a board.
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Entry ID: 199
Page 30 of 577
Ellis, ShaXl
From: glouis129 <noreply@123contactform.com>
Sent: Wednesday, January 25, 2017 8:04 PM
To: City Clerk
Subject: Advisory Board Appointment application
Today's date 01/25/2017
Name GOLENE LOUIS
Gender
Female
Phone number
786-290-2619
Address
230 LAKE MONTEREY CIR
BOYNTON FL 33426
United States
Email
glouis129(cagmail.com
Current occupation or, if
Real Estate
retired, prior occupation
Education
MBA12
you a registered voter?
Yes
1YAre
.�
4CC-
Do you reside within the
Yes
rn
Boynton Beach City limits?
Rn
Do you own/manage aCO01"
NO
business within City limits?
2 ,
If "yes", name of business:
Are you currently serving
No
on a City board?
Have you served on a City
No
board in the past?
If "yes", which board(s) and when?
Have you ever been
No
convicted of a crime?
If "yes", when and where?
Advisory Board Arts Commission
Personal Qualifications I am a banker finance and funding experience also have been in the real estate
business for many years. My experience as enable me to work on many
beautification projects in housing and in public places. Being a part of this
Commission I will contribute greatly on the works of planning promoting and
developing of the beauty of our great city. I not an artist but I posses many skills
and Ideas that could be advantages to the Commission and a great help to the
Page 31 of 577
programs and support art in public places in Boynton Beach.
Professional Memberships National Realtor Association,
National Notary Association
Hermon International Church Administrator
Feel free to attach/upload
an extra sheet or resume.
Certification I, the applicant, hereby certify that the statements and answers provided herein
are true and accurate. I understand that, if appointed, any false statements may
be cause for removal from a board.
The message has been sent from 65.34.237.250 (United States) at 2017-01-25 20:04:14 on Internet Explorer 11.0
Entry ID: 204
Page 32 of 577
Pyle, Judith
From: Julie Mondello <juliemondello@yahoo.com>
Sent: Tuesday, January 24, 2017 12:13 PM
To: Majors, Wally
Cc: Pyle, Judith
Subject: Parks Advisory Board
Hi Judy!
Please let this serve as my formal request to be moved from alternate to a regular board member. Thank
you ... Julie :)
On Jan 24, 2017 10:55 AM, "Majors, Wally" <MajorsW a�bbfl.us> wrote:
You can just respond to this email, or email directly: Pyle' ,bbfl.us
From: Julie Mondello [mai Ito: juliemondello a,yahoo.com]
Sent: Tuesday, January 24, 2017 10:36 AM
To: Majors, Wally
Subject: RE: agenda
What is her email address.... sorry, I can't read it from the email...
Sent from my Vernon Wireless 4G LIE DkO1D
On Jan 24, 2017 10:16 AM, "Majors, Wally" <MajorsWgbbfl.us> wrote:
Julie and Bettie,
You need to email the City Clerk, Judy Pyle, to inform her that you want to be appointed as "regular "members. She will
use your emails as the backup she needs.
1
Page 33 of 577
'y i
14' CITY OF s BEACH
ADVISORY BOARD APPOINTMENT APPLICATION
Thank you for your interest in serving on a City advisory board and for taking the time to fill out this form.
Please print or type all answers clearly. If interest is expressed in appointment to more than one
board, selections must be prioritized. If instructions are not followed or the application is not filled out in its
entirety, the form will be returned for clarification.
Name J1A --Gender: -F" Telephone #_ 5�0
tJ
Zip CocleE��,�
E-mail Address: +I I C ) Other
Phone:
Current occupation or prior occupation:
OWN��
F -W111111111111
Are you a registered voter? Yes No
Do you reside within the Boynton Beach City limits? Yes J No
Do you own/manage a business within the City limits: Yes No
If "yes", name of business
Are you currently serving on a City board?
--L_Yes
o
Have you served on a City board in the past? Yes �o
If so, which board(s) and when? c-.��
l
Have you ever been convicted of a crime? C `•
If so, when Where-----..— —J
Zi
Please indicate which advisory board you are seeking appointment. For board listing, requirements, responsibilities
and meeting times and dates, see pages 3 and 4 attached.
Arts Commission Library Board
Building Board of Adjustment & Appeals Planning & Development Board
Community Redevelopment Advisory Boardolice Officers' Retirement Trust Fund
Education and Youth Advisory Board Recreation & Parks Board
Employees' Pension Board Senior Advisory Board
Firefighters' Pension Trust Fund
Golf Course Advisory Committee
Historic Resources Preservation Board
S:\CC\WP\BOARDS\Applications\Master Form - Talent Bank Form - REVISED 11-9-16.doc
Page 34 of 577
What personal qualifications do you possess (i.e., profession, previous experience, branch of military service
or organization) which you feel would make you a good candidate for this board? Please be specific.
a �
nrfy
h4 fd�, Z wa�nl� [�k�-� S-���v�---ISP LI)a✓'
Please list any professional memberships:
(A I I
Feel free to attach an extra sheet or resume. Return the completed form to the City Clerk's Office, 100 East
Boynton Beach Boulevard, City Hall. Mailing address: P. 0. Box 310, Boynton Beach, FL 33425-0310. It
will be placed in the City's Talent Bank, a file to which Commissioners may turn for candidates when board
openings occur.
I hereby certify that the statements and answers provided herein are true and accurate. I understand that,
if appointed, any false statementts maybe cause for removal from a board.
Signature:
S:\CC\WP\BOARDS\Applications\Master Form - Talent Bank Form . REVISED 11-9-16.doc
Page 35 of 577
�<CITY OF BOYNTON
APPLICATION
Thank you for your interest in serving on a City advisory board and for taking the time to fill out this form.
Please print or type all answers clearly. If interest is expressed in appointment to more than one
board, selections must be prioritized. If instructions are not followed or the application is not filled out in its
entirety, the form will be returned for clarification.
Name Gender: Telephone _ -
Address
Zip Code
1 l•." �.
i
(`owerrnye'} v�iur.aievAU vi p auk lsi.l.Ul.JdUUH.
Are you a registered voter? v'" Yes No
Do you reside within the Boynton Beach City limits? No
Do you own/manage a business within the City limits: YeS No
If "yes", name of business
Are you currently serving on a City board? Yes o
Have you served on a City board in the past? Yes o
If so, which board(s) and when? -
G 5 \n cen 1
- - .-- -..MEN
Where
Please indicate which advisory board you are seeking appointment. For board listing, requirements, responsibilities
and meeting times and dates, see pages 3 and 4 attached.
Arts Commission
Building Board of Adjustment & Appeals
Community Redevelopment Advisory Board
Education and Youth Advisory Board
Employees' Pension Board
Firefighters' Pension Trust Fund
Golf Course Advisory Committee
Historic Resources Preservation Board
S:\CC\WP\BOARDS\Applications\Master Form - Talent Bank Form - REVISED 11-9-16.doc
Library Board
Planning & Development Board
Police Officers' Retirement Trust Fund
✓Recreation & Parks Board
Senior Advisory Board
Page 36 of 577
What personal qualifications do you possess (i.e., profession, previous experience, branch of military service
or organization) which you feel would make you a good candidate for this board? Please be specific.
Pr "16 M* r)X- Scan nTD'l bealn -Pz� 30 V-mtS. end nn 1Fa,v
12
Please list any professional memberships: L4ZA n Im Ld' �C& Pmkw-nc�
Feel free to attach an extra sheet or resume. Return the completed form to the City Clerk's Office, 100 East
Boynton Beach Boulevard, City Hall. Mailing address: P. O. Box 310, Boynton Beach, FL 33425-0310. It
will be placed in the City's Talent Bank, a file to which Commissioners may turn for candidates when board
openings occur.
I hereby certify that the statements and answers provided herein are true and accurate. I understand that,
if appointed, any false statements may be cause for removal from a board.
Signature:
S:\CC\WP\BOARDS\Applications\Master Form - Talent Bank Form - REVISED 11-9-16.doc
Page 37 of 577
W,11e, Judith
From: Majors, Wally
Sent: Thursday, January 26, 2017 10:07 AM
To: 'bettyr roe'
Cc: Pyle, Judith
Subject: RE: agenda
Thanks Betty,
I'm sending you email to Judy, our City Clerk, so that she can make the necessary arrangements to have you re
appointed as a regular member of the board.
From: bettyr roe [mailto:coupleabuckshuntclub@gmail .com]
Sent: Thursday, January 26, 2017 9:09 AM
To: Majors, Wally
Subject: Re: agenda
Good Morning Wally -
I received my letter that the City Commission reappointed me as an Alternate Member for the Parks & Rec,
Board with the Term ending in Dec 2017.
1 would be interested in being a regular member on the Board after 19 years of service of the Parks & Rec.
Board.
Thank You very Much,
Elizabeth -(Betty) Roe
On Thu, Jan 19, 2017 at 4:20 PM, Majors, Wally <MajorsWgbbfl.us> wrote:
Good afternoon. Attached is the agenda for our meeting on Monday evening. Please let me know if there are
any items you want me to add.
Wally Majors, Director
Recreation 8 Parks, Administration
City of Boynton Beach
125 S.E. 2nd Ave. I Boynton Beach, Florida 33435
o: 561-742-6255 ! f: 561-742-6238
,. MajorsWCbbft.us I www.boynton-beach.org
i ik:, us a:r Fi ce'Doo
America's Gateway to the Gulfstream
Peeve,- ire a - i- d that F ,)ri,a f:�, a b.-or=i,_ rec.r i lati , ar. J all cars°:P&I., c° ,ace to t: ,:, via errsat`e rrt :y -? su-')ject o L.iscl_ !sre.br.-�,:r Flor`6a
6:, larv, .:mrh r seri +_s. are i _' lig t,x,,rd_ . TV'i yo.q :_pail end p.,r r> rnait adc.',' r loy +_ir sui j� tc ,:blir, i i.: lcwr-_
Page 38 of 577
ADMINISTRATIVE
2/7/2017
REQUESTED ACTION BY COMMISSION: Appoint the Chair and Vice Chair of the Recreation and Parks
Board in accordance with Ordinance 15-021.
EXPLANATION OF REQUEST:
The following minimum qualifications for appointment and/or membership apply to all advisory board.
Sec. 2-16. City boards and commissions; minimum qualifications for appointment, membership.
(d) Notwithstanding any other provision of city code or procedural rule, no alternate member of any city
board may serve in the capacity of its Chairperson, Vice Chair, Chair Pro -Tem, or hold any other office on
said board. (e) No alternate member may be moved to a regular member of the Board unless appointed by
the City Commission.
On September 3, 2015 the City Commission passed Ordinance No 15-021 that includes in Article I. In
General, Sec. 16-3 Chair and Vice -Chair of Board. "The City Commission will appoint a Chair and Vice Chair
of the Board. The appointments will be by motion of the Commission. The Chair and Vice Chair will hold their
respective appointments until the Commission appoints a successor Chair or Vice Chair."
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The Recreation and Parks Board can hold
meetings and act in an advisory capacity to the Recreation and Parks Department and make
recommendations to the City Manager and City Commission, through the Recreation and Parks Director.
FISCAL IMPACT: None
ALTERNATIVES: Do not appoint the Chair and Vice Chair. The Recreation and Parks Board would be
unable to hold meetings and conduct any business.
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
Page 39 of 577
ATTACHMENTS:
Action
Type
D
Ordinance
D
her
D
her
D
her
D
her
D
her
D
her
D
her
D
her
REVIEWERS:
Department
City Clerk
Finance
City Manager
Description
Ordinance 15-021
Rec & Park Board Member List
Byrd
Johnston
Kanter
Schapiro
Stern
Mondello Application
Pierce -Roe
Reviewer
Action
Pyle, Judith
Approved
Howard, Tim
Approved
LaVerriere, Lori
Approved
Date
1/30/2017 ® 10:36 AM
1/30/2017 ® 10:44 AM
2/2/2017 ® 1:24 PM
Page 40 of 577
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ORDINANCE NO. 15-021
AN ORDINANCE OF THE CITY OF BOYNTON BEACH, FLORIDA,
AMENDING PART II, CODE OF ORDINANCES, CHAPTER 16,
"PARKS AND RECREATION" PROVIDNG CLARITY AND
ELIMINATING UNNECESSARY LANGUAGE AND INCREASING
BEACH PARKING PERMITS; PROVIDING FOR CONFLICTS,
SEVERABILITY, CODIFICATION AND AN EFFECTIVE DATE.
WHEREAS, City staff has been reviewing existing code language to assure that the
Parks and Recreation Chapter is clear and consistent throughout the Code of Ordinances; and
WHEREAS, the resulting clean-up effort will facilitate greater consistency and
understanding of the Chapter; and
WHEREAS, Boynton Beach Oceanfront Park is one of the City's most popular and
busiest parks and staff; and
WHEREAS, staff is recommending increasing annual resident beach parking permit
fees, non-resident parking permit fees and daily fees on holidays and weekends while
changing the permits from seasonal to annual; and
WHEREAS, the City Commission deems it to be in the best interest of the citizens
and residents of the City to amend Chapter 16 of the City's Code of Ordinances as
hereinafter referenced.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, THAT:
Section 1. The foregoing "Whereas" clauses are true and correct and incorporated
herein by this reference.
Section 2. Chapter 16, "Parks and Recreation" of the City's Code of Ordinances
is hereby amended by adding the words and figures in underlined type and by deleting the
words and figures in struck -through type, as follows:
ARTICLE I. IN GENERAL
Sec. 16-1. Board created; appointment, terms, qualifications.
There is hereby established a recreation and parks board, hereinafter referred to as
"board," which board shall consist of seven (7) members. The city Commissionshall appoint
the members of said board. Two (2) members shall serve for a term of one (1) year from the
date of appointment; three (3) members shall serve for a term of two (2) years from the date
of appointment; two (2) members shall serve for a term of three (3) years from the date of
Page 41 of 577
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appointment. Vacancies created after expiration of these terms shall be filled by
appointments for three-year terms. Members of the board shall be residents and electors of
the city.
Sec. 16-2. Removal of board members; vacancies.
Members of the board may be removed by a majority vote of the total members of the city
Commission. Vacancies on the board shall be filled by the city Commission.
Sec. 16-3. Chair and Vice -Chair of board.
The City Commission will appoint a Chair and Vice Chair of the Board. The appointments
will by motion of the Commission. The Chair and Vice Chair will hold their respective
appointments until the Commission appoints a successor Chair or Vice Chair. .
Sec. 16-4. Meetings of board.
(a) In the performance of their duties set forth in this article, the board shall hold at
least one regular meeting each month.. Special meetings may be called by the board chair or
the recreation and parks department upon prior notification.
(b) Minutes shall be kept during all meetings.
(c) The recreation and parks department shall prepare an agenda for each meeting and
shall contact the chair of the board regarding the agenda.
(d) Four (4) members in attendance shall constitute a quorum before an official meeting
is declared in session.
Sec. 16-5. Powers and duties of board.
Subject to the control and direction of the city Commission, the board:
(a) Shall act in an advisory capacity (non -administrative) to the recreation and parks
department, to assure representation of ideas of citizens who are interested in promoting
better recreation and park facilities and programs for the city. Such advice shall include but
not be limited to site locations, development, supervision and maintenance of public
recreation and parks of the city.
(b) May acquire by gift or donation, any property for public recreation or park
purposes. Any gifts or donations acquired shall go through the recreation and parks
department and shall become the property of the city, and title of any real property so
acquired shall be taken in the name of the city.
(c) Shall make recommendations to the city manager and city Commission, through the
recreation and parks director, concerning the purchase of property by the city for public
recreation and park purposes, concerning the establishment, maintenance, and supervision of
public recreation and parks, and concerning expenditures of the recreational and park fund
hereinafter established.
Shall keep records and accounts of all the activities of the board and make reports
through the recreation and parks department to the city Commission and city manager
whenever requested to do so..
Page 42 of 57
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M:
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(f) In exercising their powers and performing their duties as specified in this article, the
board shall act through a majority of its members and the chair of the board is requested to
sign all papers and documents requiring the signature of the recreation and park board.
1-♦ R71 �S�.[�.\�lw ���..ail �.�Sf�1�{i S�.[� ■.� .t{.�T1Sl. iiSl�ll{7i.�7,•il9lli .l.�.�T
Sec. 16-7. Use of portion of Boynton Canal and abutting property prohibited.
All fishing, swimming, diving, trespassing, parking or loitering in or about that certain
portion of the Boynton Canal and abutting property owned by the South Florida Water
Management District, lying east of the easterly right-of-way line of U.S. Highway No. 1
(State Road No. 5), more particularly described hereafter is hereby declared dangerous, a
trespass, and a general public nuisance and such actions by any person are hereby prohibited.
Commence at the intersection of the easterly right -of- way line of U.S. Highway No. 1
and the northerly right-of-way line of the Boynton Canal; thence proceed easterly along the
northerly right-of-way line of the Boynton Canal to the southwest corner of Lot 62, Coquina
Cove, Plat Book 24, Page 14, public records of Palm Beach County, Florida; thence proceed
southeasterly across the right-of-way line of the Boynton Canal to the northwest corner of
Lot 41, Harbor Estates, Plat Book 21, Page 981 public records of Palm Beach County,
Florida; thence proceed westerly along the south right-of-way line of the Boynton Canal to
its point of intersection with the easterly right-of-way line of U.S. Highway No. 1; thence
proceed northerly along the easterly right-of-way line of U.S. Highway No. 1 to the point of
beginning.
Secs. 16-8-16-17. Reserved.
ARTICLE II. CITY PARKS AND BEACHES
DIVISION 1. GENERALLY
Sec. 16-18. Definitions.
As used in this article:
Director means the recreation and parks director of the city..
Page 43 of 577
t
MOWN
er 'M M9
M
(f) In exercising their powers and performing their duties as specified in this article, the
board shall act through a majority of its members and the chair of the board is requested to
sign all papers and documents requiring the signature of the recreation and park board.
1-♦ R71 �S�.[�.\�lw ���..ail �.�Sf�1�{i S�.[� ■.� .t{.�T1Sl. iiSl�ll{7i.�7,•il9lli .l.�.�T
Sec. 16-7. Use of portion of Boynton Canal and abutting property prohibited.
All fishing, swimming, diving, trespassing, parking or loitering in or about that certain
portion of the Boynton Canal and abutting property owned by the South Florida Water
Management District, lying east of the easterly right-of-way line of U.S. Highway No. 1
(State Road No. 5), more particularly described hereafter is hereby declared dangerous, a
trespass, and a general public nuisance and such actions by any person are hereby prohibited.
Commence at the intersection of the easterly right -of- way line of U.S. Highway No. 1
and the northerly right-of-way line of the Boynton Canal; thence proceed easterly along the
northerly right-of-way line of the Boynton Canal to the southwest corner of Lot 62, Coquina
Cove, Plat Book 24, Page 14, public records of Palm Beach County, Florida; thence proceed
southeasterly across the right-of-way line of the Boynton Canal to the northwest corner of
Lot 41, Harbor Estates, Plat Book 21, Page 981 public records of Palm Beach County,
Florida; thence proceed westerly along the south right-of-way line of the Boynton Canal to
its point of intersection with the easterly right-of-way line of U.S. Highway No. 1; thence
proceed northerly along the easterly right-of-way line of U.S. Highway No. 1 to the point of
beginning.
Secs. 16-8-16-17. Reserved.
ARTICLE II. CITY PARKS AND BEACHES
DIVISION 1. GENERALLY
Sec. 16-18. Definitions.
As used in this article:
Director means the recreation and parks director of the city..
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Park means land owned by the City, and intended for current or future active or passive
recreation. Vehicle means any wheeled conveyance, whether motor powered, animal -
drawn, or self-propelled. The term shall include any trailer in tow of any size, kind or
description. Exception is made for baby carriages and vehicles in the service of the city
parks.
Sec. 16-19. Hours and activity fees.
The director shall establish hours that the park or beach shall be open for public use as
may be deemed reasonable and such opening and closing time shall be posted for public
information.
The City Commission may by resolution establish activity fees for specific activities within
any City developed or undeveloped park.
Sec. 16-20. Interference with permittees.
No person at any beach or park shall disturb or interfere unreasonably with any person or
party occupying any area or participating in any activity under the authority of a permit.
Sec. 16-21. Showing of permits upon request.
Every person at a beach or park shall produce and exhibit any permit from the director he
claims to have, upon request of any authorized person who shall desire to inspect the same
for the purpose of enforcing compliance with any ordinance or rule.
Sec. 16-22. Enforcement of regulations.
(a) The director and park or beach attendants shall, in connection with their duties
imposed by law, diligently enforce the provisions of this article. The director and any park
attendant shall have the authority to eject from the park or beach any person acting in
violation of this article, and shall have the authority to seize and confiscate any property,
thing or device in the park or beach used in violation of this article. Administrative authority
is hereby granted to the City Manager and/or his or her designee to designate and post
specific areas in city parks as "Quiet Zones."
(b) Penalties for violation of this section shall be pursuant to the City Code of
Ordinances Chapter 1, General Provisions, Article 1, Section m 6.
Sec. 16-23. Permit required to erect structure or run utility.
It shall be unlawful for any person to construct or erect any building or structure of
whatever kind, whether permanent or temporary in character, or run or string any public
service utility into, upon or across any beach or park, except on special written permit issued
hereunder.
Sec. 16-24. Removal of sand or soil, shrubs, trees, etc.
It shall be unlawful for any person to dig or remove any beach sand, whether submerged
or not, or any soil, .rock, stones, trees, shrubs or plants, down -timber or other wood or
materials, or make any excavation by tool, equipment, blasting or other means or agency
upon any beach or park within the city.
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Sec. 16-25. Damaging trees, plants, grass.
It shall be unlawful for any person to damage, cut, carve, or transplant any tree or plant or
injure the bark, or pick the flowers or seeds of any tree or plant in any beach or park. Nor
shall any person attach any rope, wire or other contrivance to any tree or plant. No person
shall dig in or otherwise disturb grass areas, or in any other way injure or impair the natural
beauty or usefulness of any beach or park.
Sec. 16-26. Pollution of waters.
It shall be unlawful for any person to throw, discharge or otherwise place or cause to be
placed in the waters of any fountain, pond, lake, stream, bay or other body of water in or
adjacent to any park or beach, or tributary stream, storm sewer or drain flowing into such
waters, any substance, matter or thing, liquid or solid, which will or may result in the
pollution of said waters.
Sec. 16-27. Structures to afford open view; guy wires, braces prohibited.
It shall be unlawful for any person to erect, maintain, use or occupy on or in any beach or
bathing area any tent, shelter or structure of any kind unless there shall be an unobstructed
view into said tent, shelter or structure from at least two (2) sides; nor shall any guy wire,
rope or extension or exterior brace or support be connected or fastened from any such
structure to any other structure, stake, rock or other object outside thereof.
Sec. 16-28. Bounce houses.
The use of "bounce houses" and other inflatable playground equipment is prohibited at
city -owned property unless the company operating the equipment has received prior approval
from the city's Recreation and Parks Director, or their designee, to operate such equipment.
The notice of approval shall be posted at the location the equipment is installed during the
time that the equipment is being operated in order to allow the appropriate city representative
to verify that the operator received prior approval from the city. Any equipment installed on
city -owned property without prior approval shall be immediately deflated and/or
disconnected by the authorized city representative. The provisions of this section shall be
enforced by the city's code enforcement officers, as well as the city's law enforcement
officers. Regulations regarding the placement, use, insurance, and supervision requirements
shall be developed and published by the city's Recreation and Parks Department.
Secs. 16-29-16-37. Reserved.
DIVISION 2. CONDUCT REGULATED
Sec. 16-38. Alcoholic beverages permitted only at designated places; sale; drunkenness.
No person shall drink nor possess alcoholic beverages at any time at any beach or park
except at specifically designated recreation centers pursuant to a Facility/Field Use
Application, , or at a beach or park pursuant to a Special Event Permit issued by the city. The
sale or possession of alcoholic beverages by a concessionaire, or pursuant to a Special Event
Permit or a Facility/Field Use Application, will be subject to the strict regulation and control
of the director. Sales of alcoholic beverages shall be served for consumption on the
immediate premises. No person shall become drunk or be under the influence of intoxicating
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beverages. The City Commission may approve of certain holidays whereby the prohibition
on consuming or possessing alcohol at the beach or a park is waived.
Sec. 1.6-39. Animals prohibited.
No person shall have, or be permitted to have, any dog or other domestic animals on any
designated beach or park area at any time whether muzzled, leashed or not except as
authorized in Section 4-33. Animals used by law enforcement or service animals, trained to
aid persons with disabilities, shall be exempt from this section.
Sec. 16-40. Fireworks or explosives.
No person at any park or beach shall bring in or have in his possession, or set off or
otherwise cause to explode or discharge or burn, any firecracker, torpedo, rocket or other
fireworks or explosives or inflammable materials, or discharge them or throw them into any
such area from land or highway adjacent thereto. This prohibition includes any substance,
compound, mixture or article that in conjunction with any other substance or compound
would be dangerous from any of the foregoing standpoints.
This section shall not prohibit fireworks displays where permitted under the provisions of
section 15-5,
Sec. 16-41. Use of facilities provided for opposite sex.
No person at any park or beach shall occupy any seat or bench, or enter into or loiter or
remain in any pavilion or other park structure or section thereof which may be reserved and
designated by the director for the use of the opposite sex. Exception is made for children
under four (4) years of age.
Sec. 16-42. Soliciting prohibited.
It shall be unlawful at any beach or park for any person to solicit alms or contributions for
any public or private purpose.
See. 16-43. Fires, permitted only in designated areas; dropping inflammable material.
No person shall build or attempt to build a fire except in such areas and under such
regulations as may be designated by the director. No person shall drop, throw or otherwise
scatter lighted matches, burning cigarettes or cigars, tobacco paper or other inflammable
material, within any park area or on any highway, road or street abutting or contiguous
thereto.
Sec. 16-44. Gambling.
Gambling, or the participation therein or the abetting thereof, is prohibited at any beach or
park.
Sec. 16-45. Entering, using closed area.
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No person shall enter an area on a beach or park posted as "Closed to the Public" nor shall
any person use or abut the use of any area in violation of posted notices.
Sec. 16-46. Sleeping, lounging; disorderly conduct generally.
No person shall at any beach or park sleep or protractedly lounge on the seats or benches
or other areas, or engage in loud, boisterous, threatening, abusive, insulting or indecent
language, or engage in any disorderly conduct or behavior tending to a breach of the public
peace.
Sec. 16-47. Cooperation in keeping rest rooms clean.
It shall be unlawful for any person to fail to cooperate in maintaining rest rooms and
washrooms in a neat and sanitary condition.
Sec. 16-48. Climbing trees; standing or sitting on fixtures.
It shall be unlawful for any person to climb any tree, or walk, stand or sit upon
monuments, vases, fountains, railings, fences or gun carriages or upon any other property on
any beach or park which is not designated or customarily used for such purposes.
Sec. 16-49. Refuse and trash.
It shall be unlawful for any person to bring in or dump, deposit or leave any bottles,
broken glass, ashes, paper, boxes, cans, dirt, rubbish, waste, garbage or refuse or other trash
on any beach or park. No such refuse or trash shall be placed in any waters in or contiguous
to any park or beach, or left anywhere on the grounds thereof, but shall be placed in the
proper receptacles where these are provided. Where receptacles are not provided, all such
rubbish or waste shall be carried away from the park or beach by the person responsible for
its presence and properly disposed of elsewhere.
Sec. 16-50. Swimmers to conform to regulations.
It shall be unlawful for any person in a park or beach to swim, bathe, or wade in any
waters or waterways in or adjacent to any park or beach, except in such waters and at such
places and during such hours as are provided therefor, and in compliance with such
regulations as are herein set forth or may be hereafter adopted. Nor shall any person frequent
any waters or places customarily designated for the purpose of swimming or bathing, or
congregate thereat when such activity is prohibited by the director upon a finding that such
use of the water would be dangerous or otherwise inadvisable.
Sec. 16-51. Undeveloped park sites are not open for recreational use unless the use,
and the portion of the site where it may occur, is specifically posted.
Sec. 16-52. Dressing and undressing.
No person shall dress or undress on any beach or in any vehicle, toilet or other place
except in such bathing houses or structures as may be provided for that purpose.
Sec. 16-53. Hunting; weapons; shooting.
It shall be unlawful for any person to hunt, trap or pursue wildlife at any time on any
beach or park; nor shall any person use, carry or possess air -rifles, spring -guns, bow and
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arrows, slings or any other forms of weapons potentially inimical to wild life and dangerous
to human safety, excluding firearms, or any instrument that can be loaded with and fire blank
cartridges, or any kind of trapping device.
Sec. 16-54. Place for picnics; regulation authorized.
It shall be unlawful for any person to picnic or lunch on any beach or park in a place other
than those designated for that purpose. Attendants shall have the authority to regulate the
activities in such areas when necessary to prevent congestion and to secure the maximum use
for the comfort and convenience of all. Visitors shall comply with any directions given to
achieve this end.
Sec. 16-55. Use of fireplaces and picnic areas.
The use of the individual fireplaces together with tables and benches follows generally the
rule of "first come, first served."
No person shall use any portion of the picnic areas or of any of the buildings or structures
therein for the purpose of holding picnics to the exclusion of other persons, nor shall any
person use such area and facilities for an unreasonable time if the facilities are crowded.
Sec. 16-56. Duties when leaving picnic area.
No person shall leave a picnic area before the fire is completely extinguished and before
all trash in the nature of boxes, papers, cans, bottles, garbage and other refuse is placed in the
disposal receptacles where provided. If no such trash receptacles are available, then refuse
and trash shall be carried away from the park area by the picnicker to be properly disposed of
elsewhere.
Sec. 16-57. Camping.
No person shall camp in any park in other than permanent cabins for organized camping,
provided by the director and used by groups of persons under adequate supervision. No
person shall set up tents, shacks or any other temporary shelter for the purpose of overnight
camping, nor shall any person leave in a park after closing hours any movable structure or
special vehicle to be used or that could be used for such purpose, such as a house trailer,
camp trailer, camper, camp wagon or the like.
See. 16-58. Games allowed only in designated areas.
No person shall take part in or abet the playing of any games involving thrown or other
propelled objects such as balls, stones, arrows, javelins or model airplanes except in areas set
apart for such forms of recreation. The playing of rough or comparatively dangerous games
such as football, baseball and quoits is prohibited except on the fields and courts or areas
provided therefor. Roller skating shall be confined to those areas specifically designated for
such pastime.
Sec. 16-59. Overnight boat docking prohibited.
It shall be unlawful for any persons to camp overnight on the grounds of Harvey E. Oyer,
Jr. Park or to dock their boats on the shorelines or ramp area of said Harvey E. Oyer, Jr. Park
either overnight or on a permanent docking basis.
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Sec. 16-60. Establishing hours of use at Harvey E. Oyer, Jr. Park.
(a) The Harvey E. Oyer, Jr. Park shall be closed at 10:00 p.m. to all persons, except:
(1) Fishermen;
(2) Boaters actively engaged in fishing or boating or preparation thereof; and
(3) Official permit holders utilizing the boat club building.
(b) It shall be unlawful for anyone, except the enumerated persons, to enter the Park
between the hours of 10:00 p.m. and dawn of the next day.
(c) The Harvey E. Oyer, Jr. Park shall not be used for storage of any kind, including but
not limited to, storage of vessels, vehicles and trailers.
(d) No tether, lock or other personal property shall be permanently attached to any
fixtures, trees or other objects on the Harvey E. Oyer, Jr. Park premises.
(e) Any decal holder actively engaged in fishing, boating or preparation thereof for a
period of three (3) days or more shall notify the City in writing in advance. The City shall tag
the trailer and/or vehicle of any such decal holder as an "Extended Stay" vehicle. Any
vehicle or trailer that remains in the Park for three (3) days or more without prior permission
from the City shall be removed, towed or otherwise disposed of at the owner's expense.
(f) Vehicles without a trailer may only park in areas designated for single vehicles.
Sec. 16-61. Boat launching and trailer parking user fee at the Harvey E. Oyer, Jr. Park.
(a) The purpose of this section is to establish an annual and daily boat launching and
trailer parking user fee for the Harvey E. Oyer, Jr. Park, and to establish rules and regulations
related to the use of the Park.
(b) The City shall charge a fifty dollar ($50.00) annual decal fee. On weekends and
holidays, those who do not have an annual decal may pay a ten dollar ($10.00) daily fee.
There is no daily fee for non -decal holders during the weekdays (Monday through Friday).
(c) The City shall not differentiate between residents and non-residents of the County or
the State while processing decal applications.
(d) (1) Decals will be issued to an applicant on an annual basis, October 1 to
September 30, upon satisfactory completion of appropriate application forms, commencing
October 1, 2001. All decals shall be permanently affixed on the passenger side of the trailer
(on a conspicuous part of the winch. post; alternately the tongue, as close as possible to the
ball). Decals placed on a trailer other than the one for which it was originally issued shall be
construed to be void.
(2) In the event that the trailer to which the permanent decal was issued has been
sold or otherwise changed ownership and/or in the event a properly issued decal is mutilated
and can be identified, the decal will be replaced for a charge of twenty-five dollars ($25.00),
provided the holder can return an identifiable portion of the mutilated decal to the city. In the
event the holder of a lost or mutilated decal cannot provide an identifiable portion or part of
the decal, the charge for a replacement decal will be the sum of fifty dollars ($50.00).
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(e) Boats, vessels and trailers that do not have a lawfully issued decal shall be subject to
a twenty-five dollar ($25.00) fine.
See. 16-62. Enforcement.
The City Police Department is hereby given the power and duty to enforce this article, and
shall have the power to make lawful arrests for the violation of the provisions hereof. Anyone
found to have violated any provision of this section shall be punished as provided for in this
chapter or as otherwise provided by law.
Secs. 16-63-16-68. Reserved.
DIVISION 3. TRAFFIC AND PARKING REGULATIONS
Sec. 16-69. Compliance required.
It shall be unlawful for any person at any beach or park to fail to comply with all
applicable provisions of the state motor vehicle traffic laws in regard to equipment and
operation of vehicles together with such regulations as are contained in this Code.
Sec. 16-70. Authority to direct traffic; obedience required.
It shall be unlawful for any person to fail to obey all traffic officers and park or beach
employees, such persons being hereby authorized and instructed to direct traffic whenever
and wherever needed in the parks and on the highways, streets or roads immediately adjacent
thereto in accordance with the provisions of these regulations and such supplementary
regulations as may be issued subsequently by the director.
Sec. 16-71. Observance of traffic signs.
It shall be unlawful for any person on any beach or park to fail to observe carefully all
traffic signs indicating speed, direction, caution, stopping or parking, and all others posted
for proper control and to safeguard life and property.
Sec. 16-72. Speed limit.
It shall be unlawful for any person on any beach or park to ride or drive a vehicle at a rate
of speed exceeding ten (10) miles an hour, except upon such roads as the director may
designate by posted signs for speedier travel.
Sec. 16-73. Driving in prohibited areas.
It shall be unlawful for any person to drive a vehicle on any beach or park area except
upon paved roads or parking areas or such areas as may be designated as temporary parking
areas by the director.
Sec. 16-74. Parking to be in parking areas; obedience to regulations.
It shall be unlawful for any person to park a vehicle on any beach or park in other than an
established or designated parking area and such use shall be in accordance with the posted
directions thereat and with the instructions of any attendant who may be present.
377 11 Sec. 16-75. Night parking.
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It shall be unlawful for any person to leave a vehicle standing or parked at night on any
beach or park without lights clearly visible for at least seventy-five (75) feet from both front
and rear on any driveway or road area except in legally established parking areas.
I Sec. 16-76. Notice of vehicle breakdown.
It shall be unlawful for any person to fail to immediately notify an attendant of a vehicle
breakdown on any beach or park requiring assistance of a tow truck, mechanic or any person.
Sec. 16-77. Double parking.
It shall be unlawful for any person to double park any vehicle on any road or parkway on
any beach or park unless directed by a park official.
Sec. 16-78. Where bicycles permitted.
It shall be unlawful for any person to ride a bicycle in any beach or park on other than a
paved vehicular road or path designated for that purpose. A bicyclist shall be permitted to
wheel or push a bicycle by hand over any grassy area or wooded trail or on any paved area
reserved for pedestrian use.
Sec. 16-79. Bicycles to keep to right, single file; manner of riding generally.
All persons riding bicycles in any beach or park shall ride such bicycles on the right-hand
side of the road paving as close as conditions permit, and bicycles shall be kept in single file
when two (2) or more are operating as a group. Bicyclists shall at all times operate their
machines with reasonable regard to the safety of others, signal all turns, pass to the right of
any vehicle they are overtaking and pass to the right of any vehicles they may be meeting.
Sec. 16-80. Passengers on bicycles; manner of parking or leaving.
It shall be unlawful for any person on any beach or park to ride any other person on a
bicycle, or to leave a bicycle in a place other than a bicycle rack when such is provided and
there is a space available, or to leave a bicycle lying on the ground or paving, so set against
trees, or in any place or position where other persons may trip over or be injured by them.
Sec. 16-81. Headlights, reflectors on bicycles.
It shall be unlawful for any person, on any beach or park to ride a bicycle on any road
between thirty (30) minutes after sunset or before thirty (30) minutes before sunrise without
an attached headlight plainly visible at least five hundred (500) feet in front of the bicycle,
and without a red tail light or red reflector plainly visible from at least six hundred (600) feet
from the rear of such bicycle.
Sec. 16-82. Rules, regulations controlling parking of vehicles at municipal beach
property located within the Town of Ocean Ridge.
The city manager is hereby directed to implement subject procedures at the earliest
possible date. (Said regulations are set out below.)
413 11 POLICY NO. 1. PARKING PERMITS
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Parking permits will be issued on an annual basis (October I through September 30) each
year to residents (see "Definitions") of the City of Boynton Beach, for a charge of €bAy
d A) fifty dollars ($50) for each decal issued to a resident vehicle, upon
satisfactory completion of appropriate application forms. Applicants will be required to
establish proof of residency in the City of Boynton Beach (see "Definitions") and to present
their official state motor vehicle tag registration certificate for each decal purchased.
Lost or mutilated parking permits. In the event that the vehicle to which the permanent
decal was issued has been sold or otherwise changed ownership and/or in the event a
properly issued parking decal is mutilated and can be identified, such decal will be replaced
for a charge of fifteen dollars ($15), provided the holder can return
an identifiable portion of the mutilated parking decal to the city. In the event the holder of a
lost or mutilated parking permit cannot provide an identifiable portion or part of such parking
decal, the charge for a replacement decal will be the sum of fifty
dollars $50).
Qualified nonresidents: Qualified nonresidents may obtain beach decals that permit
parking on speeified dates and times annually. The cost for such permit and the dates they are
vel be -as set forth herein:
The permit fee for qualified nonresidents shall be two hundred
dollars ($200.00) each., , from May I to Neyembe
Definitions.
City employees: All city employees, classified, nonclassified and retired, regardless of
residency, shall be eligible to purchase one (1) parking permit. Proof of employment shall be
established through the personnel department of the city. Persons who terminate (not retired)
their employment with the city and who are not city residents shall be required to scrape off
their stickers and return remains to the issuing office.
Resident: Anyone owning real estate and/or leasing, renting or occupying real estate or
living accommodations within the City of Boynton Beach for a time period of at least six (6)
consecutive months each calendar year, as well as members of their immediate family
residing with them; provided, however, for purposes of this section, the term "City of
Boynton Beach" shall include all property within the corporate limits of the Town of Ocean
Ridge. Proof of residency shall be established by some suitable means, such as utility bill, tax
bill, property deed or lease agreement.
Qualified nonresident: Anyone who is not a resident but who resides in the agricultural
reserve area of unincorporated Palm Beach County bounded on the south by lateral Canal
No. 30, bounded on the north by Hypoluxo Road, and bounded on the west by the
Loxahatchee National Wildlife Refuge.
POLICY NO. 2. PROCEDURE FO ISSUANCE OF PARKING PERMITS
(1) Ensure that applicants are residents as defined in Policy No. 1.
(2) Request proof of residency. Proof established in accordance with Policy No. 1.
(3) Request separate vehicle registration for each parking permit to be issued.
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(4) Residents leasing automobiles should provide contract documents establishing the
lease agreement or arrangement or company car assignment.
(5) Issuing authority shall complete parking permit application by listing separate
permit numbers opposite the make, model and year of each vehicle.
(6) All parking permits shall be permanently affixed upon the lower, left-hand side
(driver's side) of the front windshield of such vehicle. Decals placed on a vehicle other than
the one for which it was originally issued shall be construed to be void.
(7) Parking permits issued to motorcycles, motor bikes, and motor scooters shall be
displayed on the left front fork of such vehicle or other visible location in the area of the left
front.
daily parking fee is herebyestablished for all motorparking at the public
thosebeach. exceDt hereinafter�,
May 1—November 15
MMISMITTUT,*
November s 1 $10.00
Exceptions:
(1) Vehicle having affixed thereto a parking permit issued in accordance with the
rules and regulations of Policies 1 and 2.
(2) Official state, county and city vehicles entering the park in the performance of
governmental functions.
(3) The vehicles of public utility companies, workmen, tradesmen, or salesmen when
engaged in official park business.
(4) School buses transporting Florida school, college or university students in a group
or body for a field trip for educational purposes. This exception shall not apply to vehicles
transporting such groups to the park for recreational purposes.
Florida school groups, as mentioned in exception (4), must make prearrangements
with the director of recreation and parks, or his designee, by submitting a letter from the
school principal certifying that the trip is a part of the school curriculum.
Parking permits will be available to all city residents as outlined in Policies 1 and 2.
Vehicles not exhibiting the permit will be required to pay the parking fee in accordance with
this policy.
PARKING AS FOR MOTOR VEHICLES
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508
509
510
511
512
513
514
515
516
517
518
519
520
521
522
523
524
525
526
527
Trucks, buses and trailers shall park in the lower level spaces of the parking area at the
public beach.
PENALTY FOR NONCOMPLIANCE WITH RULES AND REGULATIONS
It shall be unlawful for any person to falsify information in the process of applying for a
parking permit, for any person to sell a parking permit, for any person to transfer a parking
permit to a nonresident, or for any person to fail to follow the rules and regulations pertaining
to the use of the parking facilities at the public beach.
Secs. 16-83-16-92. Reserved.
ARTICLE III. BOATS AND BOATING
Sec. 16-93. Speed causing harmful wake.
It shall be unlawful to operate any boat, vessel or other watercraft upon any waterway or
body of water within the corporate limits of the city at a rate of speed which causes waves to
damage docks, wharves, seawalls or boats moored or tied to a dock or wharf along such
waterways.
It shall be unlawful to operate any boat, vessel or other watercraft upon any waterway or
body of water within the corporate limits of the city at a rate of speed which causes waves to
damage docks, wharves, seawalls or boats moored or tied to a dock or wharf along such
waterways.
Sec. 16-93.1. Boats, watercraft, personal watercraft; speed restriction on C-16 Canal
(Pioneer Park).
(a) No person shall operate a motorboat or personal watercraft as further defined by
Florida Statutes or permit a motorboat or personal watercraft to be operated in the C-16
Canal idle speed no wake zone at any speed greater than idle speed no wake. The C-16 Canal
idle speed no wake zone is hereby established to be all waters two hundred (200) feet east
and west of the boat launch area of the C-16 Canal (Pioneer Park).
(b) The C-16 Canal idle speed no wake zone shall be marked on the canal with uniform
waterway regulatory markers in accordance with applicable state and federal laws and
regulations.
(c) A violation of any provision of this section shall be punished pursuant to Section
327.73, Florida Statutes.
Sec. 16-94. Mufflers required.
It shall be unlawful to operate any watercraft with outboard motor or inboard motor not
having properly muffled exhaust within the city, in such manner as to annoy or disturb the
quiet, comfort or repose of any person or persons in any dwelling, hotel, motel or any other
type of residence, or of any person in the vicinity.
Sec. 16-94.5. Mooring, docking, fueling or refueling of water craft prohibited.
(a) No person shall at any park or beach fuel or refuel any water craft. For purposes of
this section water craft shall include but is not limited to motorized boats and jet skis.
14
Page 54 of 57',
528
529
530
531
532
533
534
535
536
537
538
539
540
541
542
543
544
545
546
547
548
549
550
551
552
553
554
555
556
557
558
559
560
561
562
563
564
565
566
567
Furthermore, as used in this section jet skis shall mean any personal water craft designed for
riding enjoyment of person(s), being propelled by a jet pump with a fully enclosed impeller.
(b) Anyone found to have violated any provision of this section shall be punished as
provided for in this chapter or as otherwise provided by law.
See. 16-95. Enforcement.
The police department of the city is hereby given the power and duty of enforcing the
provisions of this article and shall have the power to make lawful arrests for the violation of
the provisions hereof; and to prosecute offenders. In case a violation is not committed in the
presence of a member of the police department or cannot be detected by observation of such
member, he may require an affidavit of any complaining person with assurance that such
complaining witness will appear to testify at the trial before making any arrest.
Section 3. Each and every other provision of the Code of Ordinances of the City
of Boynton Beach not herein specifically amended shall remain in full force and effect as
previously enacted.
Section 4. All ordinances or parts of ordinances in conflict herewith be and the
same are hereby repealed.
Section 5. Should any section or provision of this ordinance or portion hereof,
any paragraph, sentence or word be declared by a court of competent jurisdiction to be
invalid, such decision shall not affect the remainder of this ordinance.
Section 6. Authority is hereby granted to codify said ordinance.
Section 7. This ordinance shall become effective immediately upon passage.
FIRST READING this 18" day of August, 2015.
SECOND, FINAL READING AND PASSAGE this _ day of ,
2015.
CITY OF BOYNTON BEACH, FLORIDA
Mayor --- Jerry Taylor
Vice Mayor - Joe Casello
Commissioner - David T. Merker
Commissioner - Mack McCray
am
YES NO
Page 55 of 57
568
569
570
571
572
573
574
575
576
577
578
579
580
581
582
583
ATTEST:.
M. Prainito, MMC
Clerk
Commissioner --- Michael M. Fitzpatrick
16
VOTE
t
Page 56 of 577
7 REGULARS & 2 ALTERNATES
Staggered Three-year Terms for Regular Members
One-year Terms for Alternate Members
Established per Ordinance No. 61-2
MEMBER
EXPIRES PHONE
PROFESSION
BYRD, Michael
12/18
722-2125
Operations Supv. &
7107 Pinehurst Dr. (33426)
Appt'd 02/04/14
B r rink 4 ahgo cgrD
Pres. of Non -Profit
OPEN
12/19
346-9466
Information
JOHNSTON, Christina
12/19
815-557-6266
Account Mngr.
1811 Renaissance Commons Blvd.
Appt'd 12/6/16
3ohnston.chri.tinaC_hotr ails r
Manager
Apt. 2109 33426
KANTER, Charles
12/19
369-7828
Writer, Marine
2905 South Greenleaf Circle (33426)
Appt'd 9/7/10
charlesglk er q ail.conn
Surveyor
SCHAPIRO, Daniel
12/17
350-9018
Small Business
1810 Edgewater Dr. 33436
Apptd 8/4/15
dmcha. iro@gmaii.com
Owner
OPEN
12/18
STERN, Renee
12/17
375-9490
Ret. Teacher
13 B Westgate Lane (33436)
Appt'd 7/16/13e.n.g
aa.@ ai �cm
ALTERNATES:
PIERCE -ROE, Elizabeth (Betty) Chair
12/17
436-8420
Business Mgr.
637 Oak St (33435)
Appt'd 4/4/06
gL)L!pi�= licL�IiuxitelL LL, �i�&Liia . g
Golf Course
MONDELLO, Julie
12/17
346-9466
Information
122 Lancaster Road (33426)
Appt'd 12/2/14
h liernond UQft rao.com
Security Project
Manager
CITY EMPLOYEE REPRESENTATIVE: MAJORS, Wally - Recreation & Parks Director 742-6255
Updated: 01-24-17
S:\CC\WP\BOARDS\LISTS\2017 Board Lists\RECREATION & PARKS BD.doc
Page 57 of 577
Stanzione, Tammy
From: byrdmike24 <noreply@123contactform.com>
Sent: Sunday, December 06, 2015 9:37 AM
To: City Clerk
Subject: Advisory Board Appointment application
Today's date 12/06/2015
Name Michael Byrd
Gender
Phone number 561-722-2125
Address 548 nw 13th APT B
Boynton Beach Florida 33435
United States
Email byrdmike24La)yahoo.com
Current occupation or, if Financial Services & President of Non -Profit Organization
retired, prior occupation
Education Some College
Are you a registered voter? Yes �q -X
Do you reside within the Yes
Boynton Beach City limits?
Do you own/manage a No
business within City limits?
If "yes", name of business:
Are you currently serving
on a City board?
Have you served on a City
board in the past?
if "yes", which board(s)
and when?
Have you ever been
convicted of a crime?
If "Yes", when and where?
Advisory Board
Do you wish to serve on
more than one board?
Personal Qualifications
Yes
Parks and Recreation
Im
Recreation & Parks Board
W
I have managed Restaurants for 17 years with average annual volumes of 3
million.
Page 58 of 577
I have been the President of a non profit sports organization for 5 years with in
the city of Boynton Beach.
I have been involved in Financial Services since 2011.
Professional Memberships
Certification I, the applicant, hereby certify that the statements and answers provided herein
are true and accurate. I understand that, if appointed, any false statements may
be cause for removal from a board.
The message has been sent from 162.206.122.83 (United States) at 2015-12-06 09:36:38 on Chrome 46.0.2490.82
Entry ID: 135
Referrer: www.boynton-beach.org/officials/advisory boards.php
Page 59 of 577
Ellis, Shayla
From: johnston.christina <noreply@123contactform.com>
Sent: Monday, November 14, 2016 10:09 AM
To: City Clerk
Subject: Advisory Board Appointment application
Attachments: Christina_Johnston_Resume_2016= _2.docx
Today's date
11/14/2016
Name
Christina Johnston
Gender
Female
Phone number
815-557-6266
Address
1811 Renaissance Commons Blvd Apt 2109
Boynton Beach FL 33426
United States
Email
i ohnston. chri stina(a,hotmail. com
Current occupation
or, if retired, prior Account Manager
occupation
Education
Are you a
registered voter?
Do you reside
within the Boynton
Beach City limits?
MBA, Marketing
Yes
Yes
Do you own/manage
a business within No
City limits?
If "yes", name of business:
Are you currently
serving on a City No
board?
Have you served on
a City board in the No
past?
If "yes", which board(s) and when?
Have you ever been
convicted of a No
crime?
If "yes", when and where?
1
Page 60 of 577
Advisory Board Recreation & Parks Board
Personal Qualifications
Professional Memberships
Feel free to
attach/upload an www.123contactform.corrt/upload did php?fileid=0a44f99627d41083ea6e4c29fa907257
extra sheet or
resume.
Certification I, the applicant, hereby certify that the statements and answers provided herein are true
and accurate. I understand that, if appointed, any false statements may be cause for
removal from a board.
The message has been sent from 168.135.189.50 (United States) at 2016-11-14 10:08:39 on Internet Explorer 11.0
Entry ID: 188
Page 61 of 577
cARISTINIA
1811 Renaissance Commons Blvd Apt. 2109
Boynton Beach, FL 33426
815.557.6266 // Johnston.christina@hotmail.com
EDUCATION
WORK EXPERIENCE
Lynn University, Boca Raton, FL
Account Manager
MBA- Marketing, 2016
October 2015 — Present
Deluxe Rewards, Boca Raton, FL
Lynn University, Boca Raton, FL
. Manage all Incentive Client accounts
Bachelor of Science in Business
. Generate and deliver monthly reports
Administration, Minor; Fashion
. Maintaining a strong relationship with clients
Merchandising, 2011
. Manage invoicing and program charges
• Improve client sites
• Work with front and back -end developers to ensure the site functions
seamlessly
BUSINESS SKILLS
. Create and manage tickets for upcoming releases — test implemented features
• Microsoft Office applications
• Account Management
Buyer, Men's Apparel
• Marketing
February 2013 — October 2016
• Product Planning
Destination Rewards, Boca Raton, FL
• Sales and Negotiation
. Source new brands and vendors, negotiate costs, create Purchase Orders, and
• Open To Buy Planning
responsible for overseeing all accounting discrepancies with vendors
• Buying
•Maintain all customer savings requirements for categories managing over
• Event Planning
6,000 skus
• Work Copywriters and Image Editors
• Merchandise placement on a weekly basis based on sales, inventory levels and
LEADERSHIP & CHARITABLE
seasons
ACTIVITIES
• Collaborate on team projects, tasks and activities within and outside my team
Deluxe Cares Advisory Board
• Attend vendor meetings, trade shows and conference calls
Feb 2016 — Present
• Analyze Sales Data
Deluxe Rewards, Boca Raton, FL
• Audit and clearance products
Plan fundraisers and events to
• Review trend forecasting with my department associate and manage weekly
provide assistance to Ronald
meetings
McDonald House, St. Jude and United
Way
Co -Producer
June 2011— February 2013
Fashion Management Association
The LUXE Group, Delray Beach, FL
Fall 2009 — Spring 2011
• Led all marketing, P.R., branding, and event tasks.
Lynn University, Boca Raton, FL
• Shadowed the President of the company while organizing all business
Organized fundraisers, events, and
matters
charity work for members in the
• Recruited and managed models for events
Fashion Management program at
• Created client proposals
Lynn University.
• Supervised all set-ups and tear -downs
• Assisted in all coordination with events such as Fashion Shows, Weddings,
Ronald McDonald House Children's
Bar Mitzvahs and Luncheons
Charity
• Managed a team to properly execute all events
November 1995 — Present
South Florida, Washington DC,
Assistant Buyer & Store Manager
Philadelphia, PA locations
February 2012 — November 2012
Served meals during to families with
Roxy Lulu, Delray Beach, FL
hospitalized loved ones and promoted
. Lead the implementation of technology into the business
a warm welcoming atmosphere.
. Set up and managed al' social media sites
• Assist in buying merchandise for the store
• Establish an e-commerce system for the company
Page 62 of 577
CITY OF
BOYNTON • � L
ADVISORY BOARD APPOINTMENT APPLICATION
� r
Thank you for your interest in serving on a City advisory board and for taking the time to fill out this form.
Please print or type all answers clearly. If interest is expressed in appointment to more than one
board, selections must be prioritized. If instructions are not followed or the application is not filled out in its
entirety, the form will be returned for clarification.
Name �4 Gender: Telephone #
Address .., , Cr ec7ff
Other
E-mail Address: Phone:
Current occupation or prior occupation: 10
x"11
Education -- \`d" P vaj
W, ff,
,fr ., e
IN
Are you a registered voter?
Do you reside within the Boynton Beach City limits?
Do you own/manage a business within the City limits:
If "yes", name of business
Are you currently serving on a City board?
Have you served on a City board in the past?
If so, which board(s) and when?
Have you ever been convicted of a crime?
If so, when Vo Where
Yes
Yes
7T77Yes
Yes
Yes
a
Please indicate which advisory board you are seeking appointment. For board listing, requirements, responsibilities
and meeting times and dates, see pages 3 and 4 attached.
Arts Commission Library Board
Building Board of Adjustment & Appeals Planning & Development Board
Community Redevelopment Advisory Board Police Officers' Retirement Trust Fund
Education and Youth Advisory Board Recreation & Parks Board
Employees' Pension Board _ Senior Advisory Board
Firefighters' Pension Trust Fund
Golf Course Advisory Committee
Historic Resources Preservation Board
S:\CC\WP\BOARDS\Applications\Master Form - Talent Bank Form - REVISED 11-9-16.doc
Page 63 of 577
What personal qualifications do you possess (i.e., profession, previous experience, branch of military service
or organization) which you feel would make you a good candidate for this board? Please be specific.
Please list any professional memberships:_.- __:—,___ .__
Feel free to attach an extra sheet or resume. Return the completed form to the City Clerk's Office, 100 East
Boynton Beach Boulevard, City Hall. Mailing address: P. 0. Box 310, Boynton Beach, FL 33425-0310. It
will be placed in the City's Talent Bank, a file to which Commissioners may turn for candidates when board
openings occur.
I hereby certify that the statements and answers provided herein are true and accurate. I understand that,
if appointed, any false statements may be cause for removal from a board.
Signature:
S:\CC\WP\BOARDS\Applications\Master Form - Talent Bank Form - REVISED 11-9-16.doc
Page 64 of 577
Pyle, Judith
From: dmschapiro <noreply@123contactform.com>
Sent: Tuesday, July 14, 2015 9:52 AM
To: City Clerk
Subject: Advisory Board Appointment application
Attachments: Schap i ro Resume.pdf
Today's date 07/11/1973
Name Daniel Schapiro
Gender Male
Phone number 561-350-9018
Address 1810 Edgewater Drvie
Boynton Beach Florida 33436
United States
Email dmschapiro(j�gmailxom
Current occupation
or, if retired, prior Small Business Owner
occupation
Education BS, MBA
Are you a
Yes
registered voter?
Do you reside
within the Boynton
Yes
Beach City limits?
Do you own/manage
a business within
No
City limits?
If "yes", name of business:
Are you currently
serving on a City
No
board?
Have you served on
a City board in the
No
past?
If "yes", which board(s) and when?
Have you ever been
convicted of a
No
crime?
If "yes", when and where?
Page 65 of 577
Advisory Board Recreation & Parks Board
Do you wish to '
serve on more than No
one board?
Personal I have 20 years experience with a diverse background in finance and entrepreneurship. I
Qualifications have experience analyzing, building, and managing young companies,and all aspects of
the businessJ grew up in the South Florida area and have been here all of my life.1 chose
to make Boynton Beach my permanent home 2 years ago and am now raising my young
daughter here.1 want to contribute to the growth of this city.In additionj started a non-
profit in partnership with the Boca Raton Regional Hospital Foundation. We developed a
unique protein gel to combat Severe Acute Malnutrition in children.Our organization has
sent over 25,000 gels to feeding centers in Northern Haiti.
Professional Memberships
Feel free to
attach/upload an www.123contactfonn.com/upload dld.php?fileid=f691630b9fc7718e2cc384584bce24d8
extra sheet or
resume.
Certification 1, the applicant, hereby certify that the statements and answers provided herein are true
and accurate. I understand that, if appointed, any false statements may be cause for
removal from a board.
The message has been sent from 76.108.204.7 (United States) at 2015-07-14 08:51:49 on Chrome 44,0.2403.52
Entry ID: 106
Referrer:www.boynton-beach.org/officials/advisory boards.php
Page 66 of 577
CITY OF BOYNTON BEACHADVISORY BOARD APPOINTMENT APPLICATION
Thank you for your interest in serving on a City advisory board and for taking the time to fill out this form.
Please print or type all answers clearly. If interest is expressed in appointment to more than one
board, selections must be prioritized. If instructions are not followed or the application is not filled out in its
entirety, the form will be returned for clarification.
Name. Gender: r Telephone #
Address 1.
�3,c 7
Z-6
E-mail Address: _J
Current occupation or prior occupation:
Educati
Zip Code w
Other
Phone:
M. -J,,;!
W
Are you a registered voter? Yes = / { `No
Do you reside within the Boynton Beach City limits?Yes �No
Do you own/manage a business within the City limits: YesCO .,:.No
If "yes", name of business_
Are you currently serving on a City board? Yes No
Have you served on a City board in the past? v Yes No
If so, which board(s) and when?
Have you ever been convjqted of a crime?
If so, when Alc Where
Please indicate which advisory board you are seeking appointment. For board listing, requirements, responsibilities
and meeting times and dates, see pages 3 and 4 attached.
Arts Commission Golf Course Advisory Committee
Building Board of Adjustment & Appeals Historic Resources Preservation Board
Cemetery Board Library Board
Code Compliance Board Planning & Development Board
Community Relations Board Police Officers' Retirement Trust Fund
Education and Youth Advisory Board _ Recreation & Parks Board
Employees' Pension Board Senior Advisory Board
Firefighters ,
irefi hters' Pension Trust Fund Veterans Advisory Commission
S:\CC\WP\BOARDS\Applications\Master Form - Talent Bank Form - REVISED SAMPLE.doc
4/24/2013 12:07 PM
Page 67 of 577
What personal qualifications do you possess (i.e., profession, previous experience, branch of military service
or organization) which you feel would make you a good candidate for this board? Please be specific.
<7 ---P— doci ZIP' -111 43/�
Please list any professional memberships: N,_,,� 1i'
Z a2L/1 !2
Feel free to attach an extra sheet or resume. Return the completed form to the City Clerk's Office, 100 East
Boynton Beach Boulevard, City Hall. Mailing address: P. 0. Box 310, Boynton Beach, FL 33425-0310. It
will be placed in the City's Talent Bank, a file to which Commissioners may turn for candidates when board
openings occur.
I hereby certify that the statements and answers provided herein are true and accurate. I understand that,
if appointed, any false statements may be cause for removal from a board.
Signature:
S:\CC\WP\BOARDS\Applications\Master Form - Talent Bank Form - REVISED SAMPLE.doc
4/24/2013 12:07 PM
Page 68 of 577
'y i
14' CITY OF s BEACH
ADVISORY BOARD APPOINTMENT APPLICATION
Thank you for your interest in serving on a City advisory board and for taking the time to fill out this form.
Please print or type all answers clearly. If interest is expressed in appointment to more than one
board, selections must be prioritized. If instructions are not followed or the application is not filled out in its
entirety, the form will be returned for clarification.
Name J1A --Gender: -F" Telephone #_ 5�0
tJ
Zip CocleE��,�
E-mail Address: +I I C ) Other
Phone:
Current occupation or prior occupation:
OWN��
F -W111111111111
Are you a registered voter? Yes No
Do you reside within the Boynton Beach City limits? Yes J No
Do you own/manage a business within the City limits: Yes No
If "yes", name of business
Are you currently serving on a City board?
--L_Yes
o
Have you served on a City board in the past? Yes �o
If so, which board(s) and when? c-.��
l
Have you ever been convicted of a crime? C `•
If so, when Where-----..— —J
Zi
Please indicate which advisory board you are seeking appointment. For board listing, requirements, responsibilities
and meeting times and dates, see pages 3 and 4 attached.
Arts Commission Library Board
Building Board of Adjustment & Appeals Planning & Development Board
Community Redevelopment Advisory Boardolice Officers' Retirement Trust Fund
Education and Youth Advisory Board Recreation & Parks Board
Employees' Pension Board Senior Advisory Board
Firefighters' Pension Trust Fund
Golf Course Advisory Committee
Historic Resources Preservation Board
S:\CC\WP\BOARDS\Applications\Master Form - Talent Bank Form - REVISED 11-9-16.doc
Page 69 of 577
What personal qualifications do you possess (i.e., profession, previous experience, branch of military service
or organization) which you feel would make you a good candidate for this board? Please be specific.
a �
nrfy
h4 fd�, Z wa�nl� [�k�-� S-���v�---ISP LI)a✓'
Please list any professional memberships:
(A I I
Feel free to attach an extra sheet or resume. Return the completed form to the City Clerk's Office, 100 East
Boynton Beach Boulevard, City Hall. Mailing address: P. 0. Box 310, Boynton Beach, FL 33425-0310. It
will be placed in the City's Talent Bank, a file to which Commissioners may turn for candidates when board
openings occur.
I hereby certify that the statements and answers provided herein are true and accurate. I understand that,
if appointed, any false statementts maybe cause for removal from a board.
Signature:
S:\CC\WP\BOARDS\Applications\Master Form - Talent Bank Form . REVISED 11-9-16.doc
Page 70 of 577
�<CITY OF BOYNTON
APPLICATION
Thank you for your interest in serving on a City advisory board and for taking the time to fill out this form.
Please print or type all answers clearly. If interest is expressed in appointment to more than one
board, selections must be prioritized. If instructions are not followed or the application is not filled out in its
entirety, the form will be returned for clarification.
Name Gender: Telephone _ -
Address
Zip Code
1 l•." �.
i
(`owerrnye'} v�iur.aievAU vi p auk lsi.l.Ul.JdUUH.
Are you a registered voter? v'" Yes No
Do you reside within the Boynton Beach City limits? No
Do you own/manage a business within the City limits: YeS No
If "yes", name of business
Are you currently serving on a City board? Yes o
Have you served on a City board in the past? Yes o
If so, which board(s) and when? -
G 5 \n cen 1
- - .-- -..MEN
Where
Please indicate which advisory board you are seeking appointment. For board listing, requirements, responsibilities
and meeting times and dates, see pages 3 and 4 attached.
Arts Commission
Building Board of Adjustment & Appeals
Community Redevelopment Advisory Board
Education and Youth Advisory Board
Employees' Pension Board
Firefighters' Pension Trust Fund
Golf Course Advisory Committee
Historic Resources Preservation Board
S:\CC\WP\BOARDS\Applications\Master Form - Talent Bank Form - REVISED 11-9-16.doc
Library Board
Planning & Development Board
Police Officers' Retirement Trust Fund
✓Recreation & Parks Board
Senior Advisory Board
Page 71 of 577
What personal qualifications do you possess (i.e., profession, previous experience, branch of military service
or organization) which you feel would make you a good candidate for this board? Please be specific.
Pr "16 M* r)X- Scan nTD'l bealn -Pz� 30 V-mtS. end nn 1Fa,v
12
Please list any professional memberships: L4ZA n Im Ld' �C& Pmkw-nc�
Feel free to attach an extra sheet or resume. Return the completed form to the City Clerk's Office, 100 East
Boynton Beach Boulevard, City Hall. Mailing address: P. O. Box 310, Boynton Beach, FL 33425-0310. It
will be placed in the City's Talent Bank, a file to which Commissioners may turn for candidates when board
openings occur.
I hereby certify that the statements and answers provided herein are true and accurate. I understand that,
if appointed, any false statements may be cause for removal from a board.
Signature:
S:\CC\WP\BOARDS\Applications\Master Form - Talent Bank Form - REVISED 11-9-16.doc
Page 72 of 577
5.C.
ADMINISTRATIVE
2/7/2017
REQUESTED ACTION BY COMMISSION:
PROPOSED RESOLUTION NO. R17-013 - Authorize the Mayor to sign a Sister City Agreement with Rauma,
Finland.
EXPLANATION OF REQUEST:
When there is mutual intent to become formally linked as sister cities, both top -elected officials
must sign two official agreements (attached) — one for Boynton Beach and one for Rauma.
After executed, the Greater Boynton Beach Sister Cities will be eligible to utilize the name
"Sister Cities" and both cities will officially become part of the Sister Cities International's
network of registered sister cities.
At the December 19, 2016, the City Commission heard a presentation by Jeanne Heavilin,
President, Boynton Beach Sister Cities, requesting approval to initiate a new Sister Cities
agreement with Rauma, Finland.
Vice Mayor McCray moved to approve. Commissioner Romelus seconded the motion. The
motion unanimously passed.
Ms. Heavilin indicated she would initiate a new Sister Cities agreement.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
The relationship with Rauma, Finland will allow both cities, as well as the City of Boynton
Beach's Sister Cities of Qufu and Les Cayes, to form connections between that are beneficial
and address issues that are most relevant to the two cities.
FISCAL IMPACT. Non -budgeted
There is no fiscal impact to the budget.
ALTERNATIVES:
Do not execute the Sister City agreement with Rauma, Finland.
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Page 73 of 577
Is this a grant? No
Grant Amount:
ATTACHMENTS:
Type
D Addenclu
D Addenclul
REVIEWERS:
Department
City Manager
Legal
Finance
City Manager
Description
f Retc�y�� fn'��m7a ru-ff'a
City Agreement with Rauma Finland
Sister City Agreement - Rauma, FinIll n (Finnis
Reviewer
Action
Howard, Tim
Approved
Swanson, Lynn
Approved
Howard, Tim
Approved
LaVerriere, Lori
Approved
Date
1/30/2017 ® 1:13 PM
1/31/2017 ® 2:20 PM
1/31/2017 ® 2:26 PM
2/2/2017 ® 1:26 PM
Page 74 of 577
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RESOLUTION R17 -
A RESOLUTION OF THE CITY OF BOYNTON BEACH,
FLORIDA, AUTHORIZING THE MAYOR TO SIGN A SISTER
CITY AGREEMENT WITH RAUMA, FINLAND; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, at the December 19, 2016 City Commission meeting, the City
Commission heard and approved of a presentation to initiate a new Sister Cities
Agreement with Rauma, Finland; and
WHEREAS, this relationship with Rauma, Finland will allow both cities, as well
as the City of Boynton Beach's Sister Cities of Qufu and Les Cayes to form connections
between them that are beneficial and address issues that are most relevant to the Cities.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION
OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed
as being true and correct and are hereby made a specific part of this Resolution upon adoption
hereof.
Section 2. The City Commission of the City of Boynton Beach, Florida does
hereby authorize the Mayor to sign a Sister City Agreement with Rauma, Finland, a copy of
which is attached hereto as Exhibit "A".
Section 3. This Resolution will become effective immediately upon passage.
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Beach. 5021.1. Sister City Agreement With Rauma Finland _-_Reso.Doc
Page 75 of 577
26 PASSED AND ADOPTED this day of , 2017.
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CITY OF BOYNTON BEACH, FLORIDA
Mayor — Steven B. Grant
Vice Mayor — Mack McCray
Commissioner — Justin Katz
Commissioner — Christina L. Romelus
Commissioner — Joe Casello
ATTEST:
Judith A. Pyle, CMC
City Clerk
(Corporate Seal)
VOTE
YES NO
C:AProgram Files (X86)ANeevia.Com\DocconverterproATemp\NVDC\B6F4E6B3-8B16-40F1-AFF3-A1E68088E4B4\Boynton
Beach. 5021.1. Sister—City Agreement With_Rauma Finland_-_Reso.Doc
Page 76 of 577
Sister City .,agreement
Whereas, the Sister City Program, administered by Sister Cities International°,
was initiated by the President of the United States of America in 1956 to
encourage greater friendship and understanding between the United States and
other nations through direct personal contact; and
Whereas, in order to foster those goals, the people of Boynton Beach, Florida,
United States of America and Rauma, Finland, in a gesture of friendship and
goodwill, agree to collaborate for the mutual benefit of their communities by
exploring educational, economic and cultural opportunities.
Whereas, we agree to support and encourage opportunities for mutually
beneficial practical exchanges in the fields of education, economic development,
arts and culture, tourism, ecology and other areas as may be determined.
Whereas, the cities of Boynton Beach, Florida and Rauma, Finland seek to include
every segment of our communities in fostering lasting friendships by encouraging
travel between our cities and expanding opportunities to assist each other in our
Sister City activities.
Now Therefore, Boynton Beach, Florida and Rauma, Finland do hereby proclaim
themselves Sister Cities, and declare their intent to abide by these guidelines
indefinitely according to Sister Cities International° policies.
This document goes into effect on the date of signature and is written in both
English and Finnish. Both texts have equal power.
Steven B. Grant, Mayor Kari Koski, Mayor
Boynton Beach, Florida Rauma, Finland
February 7, 2017
Sari Salo, Director of Administration
Rauma, Finland
Page 77 of 577
Sisarkaupunkisopimus
Vuonna 1956 Yhdysvaltain presidentti kaynnisti Sister Cities Internationalin°
hallinnoiman sisarkaupunkiohjelman rohkaistakseen ystavyytta ja
yhteisymmarrysta Yhdysvaltojen ja muiden valtioiden valilla henkil6kohtaisten
kontaktien kautta.
Edistaakseen naita paamaaria seka ystavyyden ja hyvantahtoisuuden eleena
Boynton Beach Floridassa Yhdysvalloissa ja Rauman kaupunki Suomessa sopivat
kumpaakin yhteis66 hy6dytt6v6st6 yhteisty6st6 tutustumalla koulutuksellisiin,
taloudellisiin ja kulttuurisiin mandollisuuksiin.
Me sovimme tukevamme ja kannustavamme mandollisuuksia jakaa tietoa,
kaytanteita ja kokemuksia koulutuksen, talouden kehityksen, taiteen ja kulttuurin,
turismin, ekologian ja muiden sovittavien osa-alueiden aloilla.
Boynton Beachin kaupunki Floridassa ja Rauman kaupunki Suomessa pyrkivat
ottamaan mukaan koko yhteis6n pysyvien ystavyyssuhteiden edistamiseksi
rohkaisemalla matkailua kaupunkiemme valilla seka laajentamalla
mandollisuuksia avustaa toisiamme sisarkaupunkitoiminnassa.
Taten Boynton Beach, Florida, ja Rauma, Suomi, julistautuvat sisarkaupungeiksi
seka ilmoittavat aikeensa noudattaa naita ohjeistuksia Sister Cities
Internationalin° k6yt6nt6jen mukaisesti.
Tama asiakirja astuu voimaan allekirjoituspaivana ja asiakirja on laadittu seka
englanniksi etta suomeksi. Tekstit ovat yhta patevia.
Steven B. Grant, pormestari
Boynton Beach, Florida
February 7, 2017
Kari Koski, kaupunginjohtaja
Rauma, Suomi
Sari Salo, Director of hallintojohtaja
Rauma, Suomi
Page 78 of 577
CONSENTAGENDA
2/7/2017
REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R17-014 - Approve and
authorize signing of an Agreement for Water Service outside the City limits with Gaspar Tomas & Juana
Vargas Velasquez for the property at 7661 High Ridge Road, Lantana, FL 33462.
EXPLANATION OF REQUEST:
The property covered by this Agreement is located in the unincorporated Palm Beach County area outside of
the City limits in our water service area, North of Miner Road.
The property historically receives water from a well and the owner now requests that we provide potable water
in the future.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The City is able to provide water to the
property. The owner agrees to be responsible for all costs to provide service to the owner's premises. No
additional construction is required by the City to serve this property.
FISCAL IMPACT. Budgeted Customers outside the City limits pay an additional 25% surcharge above the
water rates charged to customers within the City.
ALTERNATIVES: Deny request to provide service. If service is denied the Consumptive Use Permit could be
subject to modification. The Utility Department is granted water allocation under the South Florida Water
Management District Consumptive Use Permit. The current permit has restriction #19 that states "the
Permittee shall notify the District within 30 days of any change in the service area boundary. If the Permittee
will not serve a new demand within the service area for which the annual allocation was calculated, the annual
allocation may then be subject to modification and reduction." Although it is highly unlikely that refusal to serve
one property would trigger modification or reduction of the annual allocation, this provision should be noted.
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
Page 79 of 577
ATTACHMENTS:
Type
D Resolution
D Agreement
D Attachment
REVIEWERS:
Department
Utilities -Customer Service
Finance
Legal
City Manager
Description
Resolution approving Water Service Agreement
wsa agreement 7661 High Ridge Road
7661 High Ridge Rd backup
Reviewer
Action
Groff, Colin
Approved
Howard, Tim
Approved
Swanson, Lynn
Approved
LaVerriere, Lori
Approved
Date
1/18/2017 ® 2:01 PM
1/20/2017 ® 8:23 AM
1/26/2017 ® 2:25 PM
2/2/2017 ® 1:14 PM
Page 80 of 577
I RESOLUTION NO. R17-
2
3 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
4 FLORIDA, AUTHORIZING AND DIRECTING THE
5 CITY MANAGER TO SIGN AN AGREEMENT FOR
6 WATER SERVICE OUTSIDE THE CITY LIMITS AND
7 COVENANT FOR ANNEXATION BETWEEN THE CITY
8 OF BOYNTON BEACH AND GASPAR TOMAS AND
9 JUANA VARGAS VELASQUEZ; PROVIDING AN
10 EFFECTIVE DATE.
11
12
13 WHEREAS, the subject property is located outside of the City limits, but within our
14 water and sewer service area, at 7661 High Ridge Road, Lantana, FL 33462 (Parcel Control
15 Number 08-43-45-08-01-000-0300); and
16 WHEREAS, the parcel covered by this agreement is a single-family home located in
17 the unincorporated Palm Beach County portion of the City's utility service area; and
18 WHEREAS, the property historically receives water from a well and the owner
19 requests that the City provide potable water in the future; and
20 WHEREAS, No additional construction is required by the City to serve this property.
21 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
22 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
23 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
24 being true and correct and are hereby made a specific part of this Resolution upon adoption
25 hereof.
26 Section 2. The City Commission hereby authorizes and directs the City Manager
27 to sign a Water Service Agreement between the City of Boynton Beach, Florida and Gaspar
28 Tomas and Juana Vargas Velasquez, a copy of which Agreement is attached hereto as Exhibit
29 "A".
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Page 81 of 577
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Section 3. This Resolution shall become effective immediately upon passage.
PASSED AND ADOPTED this day of , 2017.
CITY OF BOYNTON BEACH, FLORIDA
Mayor — Steven B. Grant
Vice Mayor — Mack McCray
Commissioner — Justin Katz
Commissioner — Christina L. Romelus
Commissioner — Joe Casello
ATTEST:
Judith A. Pyle, CMC
City Clerk
(Corporate Seal)
VOTE
YES NO
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Page 82 of 577
AGREEMENT FOR WATER SERVICE OUTSIDE THE CITY LIMITS
AND
COVENANT FOR ANNEXATION
(Individuals)
This Agreement, made on this 11th day of _Jan ggU -- , 20 17, by and between:
Gaspar Tomas & Juana Vggas Velasguez hereinafter called the "Owner(s),"
F71TII
THE CITY OF BOYNTON BEACH, a municipal corporation of the State of Florida, hereinaft
called the "City." i
11017Mne A- M
I . Owner(s) represents and covenants that it owns the following described real prop
(hereinafter "Property") located outside the boundaries of the City, but in the City's water
wastewater service area: I
1. The City agrees to provide Owner(s) with water services from the City Water System o
as necessary to service the Property. I
2. Owner(s) shall not use or supply water it receives from the City to service or benefit
–C -,R�'f —�-varagrajol 1 above- unless written joerm . k-mims
granted by the City of Boynton Beach.
S: \Customer Relations \FORMS \Water Service Agreements\WSA (Individual) 8-2 83 of 577
(3) . doc
XG1W LITT-R. 1 ;1 ME
AND
COVENANT FOR ANNEXATION
(Individuals)
3. The Property requires _1_ (specify number) Equivalent Residential Connection(s).
4. The Owner(s) agrees to pay all costs of engineering, material, labor, installation,
inspection of the facilities as required by the City Code to provide service to
Owner(s)'s Property. I
5. The Owner(s) shall be responsible for installation and contbrinance with all applicable
codes, rules, and regulations of all service lines upon the Owner(s)'s Property and all
such lines shall first be approved by the Director of Utilities and subject to inspection
by the City Engineers.
6. The City shall have the option of either requiring (a) the Owner(s) to use a licensed
contractor to perform the necessary work or (b) the City may have the work performed
in which case the Owner(s) will pay in advance all estimated costs thereof. In the
event the City has such work performed, the Owner(s) will also advance to the City
such additional funds as may be necessary to pay the total actual costs of providing the
work.
7. Any water main extension made under the Agreement shall be used only for Property
of the Owner(s), unless written permission is granted by the City of Boynton Beach for
other party or parties to connect pursuant to the Code of Ordinances and regulations of
Boynton Beach.
8. Ownership and title to all mains, extensions, and other facilities extended from the
City Water Distribution System to and including the metered service to Owner(s) shall
be vested in the City exclusively unless otherwise conveyed or abandoned to the
property owner.
9. The Owner(s) agrees to pay ail charges, deposits, and rates tbr service and equip
in connection with water service outside the City limits applicable under City Code•
Ordinances and rate schedules which are now applicable or as may be changed fro
time•time.
to
INS, -4
11. Any rights-of-way or easements needed by the City to provide water to the Property
shall be provided by the Owner(s) and at the Owner(s)'s expense.
12. It is understood by the Owner(s), and shall be binding upon the Owner(s), his or her
transferees, grantees, heirs, successors, and assigns, that all water to be furnished,
supplied, and sold under this Agreement is made available from surplus. If the surplus
does not exist at the time of Owner(s)'s actual request for commencement of service, as
determined by the City's Director of Utilities, then this CITY, without liability, may
refuse to initiate service to the subject Property.
S: \Customer Relations \FORMS Water Service Agreements\WSA (Individual) 8-2 84 of 577
43) . doe
AND
COVENANT FOR ANNEXATION
(Individuals)
13. The Owner(s) further agrees in consideration of the privilege of receiving water service
from said City, that the execution of this Agreement is considered to be a voluntary
Petition for Annexation pursuant to Section 171.044 of the Florida Statutes or any
successor or amendment thereto. Furthermore, should any other general law, special
act, or local law be enacted which provides for voluntary or consensual annexation,
this Agreement shall also be considered a request by the Owner(s) for annexation
under such other laws. The Property shall be subject to annexation at the option of the
City at any time eligible under any one or more of the above -referenced laws
concerning annexation. Owner(s) will inform any and all purchasers of this property
of this voluntary Petition for Annexation and its applicabilities to such purchasers.
14. The Owner(s) acknowledges that this Agreement is intended to be and is hereby made
a covenant running with the land described in paragraph I above. This Agreement is
to be recorded in the Public Records of Palm Beach County, Florida, and the Owner(s)
and all subsequent transferees, grantees, heirs, or assigns of Owner(s) shall be bound
by this Agreement.
16. It is agreed that the City shall have no liabty in the event there is a reduction,
impairment, or termination in water service to be provided under this Agreement due to
any prohibitions, restrictions, limitations, or requirements of local, regional, state, or
federal agencies or other agencies having jurisdiction over such matters. Also, the City
,zWl•in the event there is a reductio
service due to acts of God, accidents, strikes, boycotts, blackouts, fire, earthquakes, other
oasualties, or other circumstances
17. The Owner(s) hereby agrees to indemnify, defend and hold harmless the City of
Boynton Beach, its Mayor, Members of the City Commission, officers, employees, and
agents (both in their individual and official capacities) from and against all claims,
damages, law suits and expenses including reasonable attorneys' fees (whether or not
incurred on appeal or in connection with post-judgrnent collection) and costs rising out
of or resulting from the Owner(s)'s obligation under or performance pursuant to this
Agreement, including disputes for breach of warranty of title.
18. No prior or present agreements or representations shall be binding on any of the
parties hereto unless incorporated in this Agreement. No modifications or change in
this Agreement shall be valid upon the parties unless in writing executed by the parties
to be bound thereby.
19. The Owner(s) warrants to the City that the Owner(s) holds legal and beneficial
title to the Property which is the subject of this Agreement.
20. In the event of a sale of the Property by Owner(s), Owner(s) agrees to provide
written notice of the existence of this Agreement to the buyer of the Property prior to
or in conjunction with the closing of the sale transaction.
S® \Customer Relations\ FORMS Water Service Agreements\WSA (Individual) 8-2PaVe 85 of 577
(3) . doc
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AND
COVENANT FOR ANNEXATION
(Individuals)
IN WITNESS WHEREOF, the parties hereto have set their hands and seals this -IA -day of
j 0.k-L� , 20 1 q. Sealed and delivered in the presence of.
0 1 M63 III kyj I I %N1 I W, 10
Second, Witneswl s §4nature
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Printed Witness Name
First Witness Signature
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Printed Witness Name
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19-1 , 13 1,10 1, 1 1 S11 Z 11 'Cl Lill
STATE OF FLORIDA
) SS:
COUNTY OF PALM BEACH
INDIVIDUAL(S) AS OWNER(S):
wner Signatur
F,�-r6z�
Printed Owner Name
M
Im I 111L."A I I j—.1 a) toll) -4 Into Ivj I
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(NotarySeal)
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S:\Customer Relations\FORMS\Water Service Agreements\WSA (individual) 8-2Paj.,* 86 Of 577
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AND
COVENANT FOR ANNEXATION
(Individuals)
W11MIOMM; 0-MVIN �.-- �1' W
F.1112=41.00 I1. iMo. 04
un
City Clerk
Approved as to Form:
City Attorney
STATE OF FLORIDA
COUNTY OF PALM BEACH
I HEREBY CERTIFY that on this day, before me, an officer duly authorized in the State of Florida and in
the County of Palm Beach, to take acknowledgments, personally appeared Lori LaVerriere, Interim City Manager
and Janet Prainito, City Clerk, respectively, of the City named in the foregoing Agreement and that they severally
acknowledged executing same and voluntarily under authority duly vested in them by said City and that the City seal
affixed thereto is the true corporate seal of said City.
WITNESS my hand and official seal in the County and State last aforesaid this — day of —, 20.
(Notary Seal)
Notary Public Signature
Printed Notary Ptiblic Name
[,.\4y Commission Expires: Commission No.
S: \Customer Relations `SFO RMS \Water Service Agreements\WSA (Individual) 8-2Pal& 87 of 577
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CONSENTAGENDA
2/7/2017
REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R17-015 -Amend the Utility
Capital Improvement Program (CIP) FY 2016-2017 budget, which will adopt amended budgeted appropriations
and revenue sources.
EXPLANATION OF REQUEST:
The Utility Capital Improvement Program FY 2016-17 Budget was adopted in September of 2016 and amended
by the Commission on December 19, 2016, via resolution R16-175 amending the Water and Sewer Utility
Capital Improvement Enterprise Fund from $16,822,000 to $33,799,038.
At the end of FY 15/16 there were encumbrances that were rolled into FY16/17 and with that the budget for
these encumbrances also needs to be brought forward to FY16/17. This amendment brings forward the last of
the previous year's budget for encumbered amounts and amends the Utility Capital Improvement Fund from
$33,799,038 to $40,955,160. This budget amendment is part of the annual budget process. The budget
adjustment for various Fund's where the total appropriation has change requires City Commission approval.
The City's past practice for all City funds is - Most capital projects span multiple years and continue into the
following year. Under best budgeting practices and governmental accounting standards, we should re -
appropriate these funds to provide the continued spending authority for these projects.
Accordingly during FY2016-17 necessary budget modifications have been made in various Capital
Improvement Funds between department/divisions/purchase orders. Thus adopted appropriations for some
department line items have been presented on Exhibits A. Staff is requesting approval for the budget
adjustments made in FY2016-17.
The Utility General Capital Improvement Fund (403) will be amended from $22,581,939 to $24,431,931
increase the level of appropriations due to additional contract spending in FY16/17.
The Utility Capital Improvement Fund (404) will be amended from $11,217,099 to $16,523,229 increase the
level of appropriations due to additional contract spending in FY16/17.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
The City would continue to follow good and appropriate budgeting practices.
FISCAL IMPACT: See Exhibit Afor a summary of the fiscal impact.
ALTERNATIVES:
Not approving the budget amendment would cause funding issues for FY 16/17.
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
Page 92 of 577
CLIMATE ACTION:
CLIMATE ACTION DISCUSSION:
Is this a grant?
Grant Amount:
ATTACHMENTS:
Type
D Resolution
REVIEWERS:
Department
Finance
Finance
Legal
City Manager
Description
Reso
FY16/17 - Utility CIS Budget Admendment -
2/7/17
Reviewer
Action
Howard, Tim
Approved
Howard, Tim
Approved
Swanson, Lynn
Approved
LaVerriere, Lori
Approved
Date
2/1/2017 ® 12:03 PM
2/1/2017 ® 12:03 PM
2/2/2017 ® 9:03 AM
2/2/2017 ® 1:26 PM
Page 93 of 577
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RESOLUTION R17 -
A RESOLUTION OF THE CITY OF BOYNTON BEACH,
FLORIDA, AMENDING THE ADOPTED BUDGET FOR
VARIOUS FUND FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 2016, AND ENDING SEPTEMBER 30,2017;
PROVIDING FOR SEVERABILITY, CONFLICTS, AND
AN EFFECTIVE DATE.
WHEREAS, a final budget was approved by the City Commission on September 20,
2016, for the fiscal year 2016-2017; and
WHEREAS, the City Manager is recommending amend the amount necessary to be
appropriated for fiscal year 2016-2017 for various funds (see Exhibit A).
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA:
Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
being true and correct and are hereby made a specific part of this Resolution upon adoption
hereof.
Section 2. The City Commission of the Boynton Beach, Florida, hereby
amending the appropriated FY 2016-2017 budget for the Water and Sewer Utility Capital
Improvement Enterprise Fund from $33,799,038 to $40,955,160. A copy of such
amendment and/or adjustment is attached hereto as Exhibit "A" and the appropriations set
out therein for the fiscal year beginning October 1, 2016 and ending September 30, 2017, to
maintain and carry on the government of the City of Boynton Beach.
Section 3. That there is hereby appropriated revised amounts to various funds
(see Exhibit A) pursuant to the terms of the budget.
Section 4. If any clause, section or other part of this Resolution shall be held by
any court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional
Page 94 of 577
29 or invalid part shall be considered as eliminated and shall in no way affect the validity of the
30 remaining portions of this Resolution.
31 Section 5. All Resolutions or parts of Resolutions in conflict herewith are hereby
32 repealed to the extent of such conflict.
33 Section 6. This Resolution shall become effective immediately upon passage.
34 PASSED AND ADOPTED this 7h day of February, 2017.
35 CITY OF BOYNTON BEACH, FLORIDA
36
37
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48
49
50
51 ATTEST:
52
53
54
55 Judith A. Pyle, CMC
56 City Clerk
57
58
59
60 (Corporate Seal)
Mayor — Steven Grant
Vice Mayor — Mack McCray
Commissioner — Justin Katz
Commissioner — Christina Romelus
Commissioner — Joe Casello
VOTE
YES NO
Page 95 of 577
Page 96 of 577
CITY OF BOYNTON BEACH
Exhibit A
CAPITAL APPROPRIATION AMENDMENTS
BUDGET YEAR 2016-17,
Commission
Meeting
2/7/17
2016/17
2016/17
PROJECT
PO
AMENDED
Amendment
REVISED
NUMBER
#
BUDGET
Revenue
Expenditures
BUDGET
UTILITY FUND CIP ACCOUNTS
403-0000-381.04-10
UTILITY BOND 2012
2,769,978
1,505,679
4,275,657
403-0000-389-92.00
NET ASSETS APPROPRIATED
10,681,571
344,313
11,025,884
Adopted Fund Total Revenues
22,581,939
1,849,992
24,431,931
403-5000-533.65-02
R&R - WATER
WTRO08
170550
4,753,234
83,688
4,836,922
403-5000-533.65-02
R&R - WATER
WTR127
170550
4,836,922
118,014
4,954,936
403-5000-533.65-02
R&R - WATER
WTR151
170550
4,954,936
116,578
5,071,514
403-5000-536.31-90
OTHER PROFESSIONAL SRVS
WTR010
170550
371,296
26,033
397,329
403-5010-533.65-02
R&R - WATER
WTR112
170550
4,850,631
1,505,679
6,356,310
Adopted Fund Total Expenditures
22,581,939
1,849,992
24,431,931
404-0000-384.04-01
UTILITY BOND 2012
3,070,296
5,306,130
8,376,426
Adopted Fund Total Revenues
11,217,099
5,306,130
0
16,523,229
404-5010-533.65-01
WATER
WTR112
170550
199,256
1,948,240
2,147,496
404-5010-533.65-01
WATER
WTR136
170550
2,147,496
3,357,890
5,505,386
Adopted Fund Total Expenditures
11,217,099
5,306,130
16,523,229
Page 96 of 577
6.C.
CONSENTAGENDA
2/7/2017
CIN OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 2/7/2017
REQUESTED ACTION BY COMMISSION: Authorize the use of Layne Christensen Company of Fort Myers, FL to perform mechanical
integrity testing of the Class I injection well located at the West Water Treatment Plant (West WTP) for a lump sum price of $32,959.
EXPLANATION OF REQUEST:
In accordance with City's procurement policies this purchase is based on three written quotes and with it be in excess of $25,000
requires Commission approval.
The U.S. Environmental Protection Agency (EPA) and the Florida Department of Environmental Protection (FDEP) requires that all
injection wells demonstrate mechanical integrity every 5 years. In Florida, Class I injection wells are required to demonstrate internal
mechanical integrity by verifying that there are no leaks in the injection well casing as specified in Chapter 62-528.300(6)(a)(1), FAC.
Likewise, these wells must also demonstrate external mechanical integrity by confirming that there is no upward fluid movement through
channels adjacent to the injection well bore, as cited in Chapter 62-528.300(6)(a)(2), FAC.
In accordance with Permit 0178213 -003 -UO Specific Condition 3.j, the 5 -year mechanical integrity test (MIT) for the West Water
Treatment Plant Class I Injection Well IW -1 must be completed by February 22, 2017. The MIT will include the following internal and
external mechanical integrity tests on the injection well:
1. Video survey
2. Pressure test
3. Temperature log
4. Radioactive Tracer Survey
Quotes for performing this service were acquired from three firms of which Layne Christensen Company were the lowest cost most
responsive vendor.
Quotation Summary - West WTP Injection Well MIT
Vendor Layne Christensen All Webbs Youngquist
Company Enterprises, Inc. Brothers, Inc.
Video survey YES YES YES
Pressure test YES YES YES
Temperature log YES YES YES
Radioactive Tracer YES YES YES
Survey
Price Proposal $32,959.00 $36,999.00 $48,950.00
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? This project not only ensures compliance with regulatory requirements
but also preserves the integrity of the IW to ensure continued good water production and quality for home and industrial consumers.
FISCAL IMPACT. Budgeted Funds are available in account: 401-2811-536-49-17
ALTERNATIVES: None. Conducting the IW MIT is a regulatory requirement that must be complied with.
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
Page 97 of 577
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
ATTACHMENTS:
Type
D Addendum
D Addendum
D Addendum
D Attachmen)
D Addendum
REVIEWERS:
Department
Utilities
Finance
Legal
City Manager
Reviewer
Groff, Colin
Howard, Tim
Swanson, Lynn
LaVerriere, Lori
Description
MIT Proposal Quote - Layne Christensen
MIT Proposal Quote - All Webbs
MIT Proposal Quote - Ybungquist Brothers
DIW MIT Plan 2017
DIW MIT Tech Specs 2017
Date
1/27/2017
- 12:34 PM
1/30/2017
- 8:43 AM
1/31/2017
- 2:30 PM
2/2/2017 -
1:16 PM
Page 98 of 577
rz
'ANA Y FR , M iN, F R k 1. FN, F Rf,w
January 12, 2017
Leon Liberus
Chief Operator
Boynton Beach Utilities
Boynton Bch, FL
Re: - Mechanical Integrity Testing of the Class 1 Industrial Injection Well IW -1 at the City of Boynton
Beach (CITY) Membrane Softening Water Treatment Plant
Dear Mr. Liberus
Layne Christensen Company is pleased to submit the following proposal for your consideration:
Layne to furnish all labor, equipment and materials to perform the Mechanical Integrity Testing of the
Class 1 Industrial Injection Well IW -1, the terms of the referenced technical specifications sent by E -
Mail on 1-4-2017.
Total Lump Sum Price - $32,959.00
Layne Christensen Co. looks forward to providing the City of Boynton Beach with services and
solutions that include but not limited to Water Supply, Chemical Rehabilitation of wells and Repair &
Installation.
Layne Christensen Co. is an Equal Opportunity Employer and a Drug Free Workplace. Please refer to
our safety website, www. laynesafe .com to review our policies and our commitment to safety.
Please feel free to contact me if you have any questions, require additional information, or if I can be of
any assistance.
Darryl Ross, Project Manager
Layne Christensen Company
WATER RESOURCES
5061 Luckett Rd. Fort Myers, FL 33905 ( Office: 239-275-1029 ( Fax: 239-275-1025 ( Cell: 850-777-7512 1 layne.conn
Page 99 of 577
rAli)
ALLtE�B
Thursday, January 12, 2017
Leon Liberus, Chief Operator
Boynton Beach Utilities
City of Boynton Beach
5469 W. Boynton Beach Blvd.
Boynton Beach, Florida 33437
o:561-742-6953 c:754-367-7827 1 f:561-731-0065
liberusl@bbfl.us www.boynton-beach.org
RE: City of Boynton Beach Quote Request — Deep Injection Well — MIT Test
Mr. Liberus,
All Webb's Enterprises, Inc. (AWE) is pleased to provide this cost proposal for the Deep Injection Well —
MIT Test at the City of Boynton Beach West Water Treatment Plant (WWTP). This proposal includes all
the work described in the specifications issued by CH2MHILL and includes:
Scope:
Mobilization/Demobilization
Temperature and Video Survey Logging
Casing Pressure Test
External RTS
MIT Cost Proposal:
ALL W $
City of Boynton Beach West Water Treatment Plant
Injection Well IW -1
Item No.
DESCRIPTION
EST QTY.
UNIT
UNIT PRICE
EXTENDED PRICE
1
Mechanical Integrity Test
1
L.S.
$ 36,999.00
$ 36,999.00
Total
$ 36,999.00
Please contact me with any questions or comments.
Respectfully,
David W. Webb, Jr.
Vice President
All Webb's Enterprises, Inc., 309 Commerce Way, Jupiter, FL 33458
Page 100 of 577
January 10, 2017
Mr. Leon Liberus, Chief Operator
Boynton Beach Utilities
City of Boynton Beach
5469 W. Boynton Beach Blvd.
Boynton Beach, FL 33437
Mr. Liberus,
Youngquist Brothers, Inc.
15465 Pine Ridge Road
Fort Myers, Florida 33908
Tel.: 239-489-4444 / Fax: 239-489-4545
Youngquist Brothers is pleased to offer the following quotation for the Mechanical Integrity
Testing of the City of Boynton Beach's Injection Well # 1.
Our price includes the items covered in the specification forwarded by you via e-mail on
January 5, 2017.
Our price assumes acceptable Contract Terms, Conditions and Schedule. Our price does not
include official reporting to FDEP or others. Our price does include performing the specified
tests and assisting the City's Engineer with information pertaining to the testing work performed.
The February 22"d completion date mentioned in the specification can be met if YBI is notified
of pending award by January 20, 2016 and Contracted for the work as soon as possible prior to
February 10, 2017.
The price for this service is $ 48,950.00
We appreciate the confidence shown by the City in soliciting YBI to submit this proposal.
We look forward to learning the results of your solicitation shortly after the January 12
submission deadline.
Sincerely,
GQUIST0 FIE INC.
�_
C. (Bill) Musselwhite
. bill y ngjstl rothers.com
Vice President
Water Well Contractors Licenses 1509 & 2172
CGC1517866, ECO002556
cell: (239) 910-1191
Page 101 of 577
TECHNICAL MEMORANDUM
City of Boynton Beach Injection Well IW -1 (UIC Permit
0178213 -005 -UO): 5 -Year Mechanical Integrity Testing (MIT)
PREPARED FOR: Joe Haberfeld, P.G./FDEP Aquifer
Protection Program
COPY TO: Len Fishkin, P.G./FDEP UIC-WPB
Colin Groff/City of Boynton Beach
Michael Low/City of Boynton Beach
Bevis Pigott/City of Boynton Beach
Mark Schilling/CH2M
PREPARED BY: CH2M
DATE: December 22, 2016
On behalf of the City of Boynton Beach, we are submitting a 5 -Year MIT plan for the West Water Treatment Plant
Class I Injection Well IW -1. The plan has been prepared in accordance with Florida Department of Environmental
Protection Underground Injection Control (FDEP UIC) Permit 0178213 -005 -UO Specific Condition 1.B.2. The MIT
must be completed by February 22, 2017.
For additional information regarding this plan, please contact CH2M and the City:,
Bevis Pigott
Division Manager, Water Quality & Treatment
City of Boynton Beach Utilities Department
124 E. Woolbright Road 0146610e00000
Boynton Beach, FL 33435 Milk ®I%
Office: 561-742-6420 °'®GEN° so so
i o `. o nton-b a .flmu b V1.1r
S W
Gerrit Bulman
550 W. Cypress Creek Road, Suite 400 ®®r
Fort Lauderdale, FL 33309
Office 954.513.1509
Cell 954.415-2985
gh9!10A0@ihZfflMM
Background
The City of Boynton Beach (City) owns and operates a Class I municipal deep injection well system that consists of
one deep injection well (IW -1), and one dual -zone monitoring well (MW -1). The final casing string of injection well
IW -1 is 16 inches in diameter and is set to a depth of 2,780 feet below land surface (bls). The 11.78 -inch outside
diameter/10.70-inch inside diameter fiberglass -reinforced plastic (FRP) tubing is installed inside the 16 -inch -
diameter casing at a depth of 2,684 feet bls with an external casing packer (ECP) installed from 2,684 to 2,712 feet
bls. The well has a total depth of approximately 3,312 feet bis and was constructed to dispose of the membrane
softening concentrate from the City's membrane softening water treatment plant (WTP). MW -1, constructed on
the same pad as IW -1, monitors two intervals: 970 to 1,084 feet bis and 1,800 to 1,855 feet bls.
The U.S. Environmental Protection Agency (EPA) and the Florida Department of Environmental Protection (FDEP)
requires that all injection wells demonstrate mechanical Integrity every 5 years. In Florida, Class I injection wells
are required to demonstrate internal mechanical integrity by verifying that there are no leaks in the injection well
Page 102 of 577
CITY OF BOYNTON BEACH INJECTION WELL IW -1 MIT PLAN
casing as specified in Chapter 62-528.300(6)(a)(1), FAC. Likewise, these wells must also demonstrate external
mechanical integrity by confirming that there is no upward fluid movement through channels adjacent to the
injection well bore, as cited in Chapter 62-528.300(6)(a)(2), FAC.
Injection Well MIT Plan
The MIT will include the following internal and external mechanical integrity tests on the injection well:
1. Video survey
2. Pressure test
3. Temperature log
4. Radioactive Tracer Survey
Please note that the MIT plan prepared for the City will follow FDEP standards and requirements for the
scheduling and completion of the MIT and the MIT final report. Requirements include the following:
• The FDEP will receive a 72 -hour notice prior to the final (witnessed) pressure test.
• While the injection well is removed from service, discharge from the WTP will be routed to the City's sanitary
collection system and pumped to the South Central Regional Wastewater Treatment Plant.
• A double check valve will be provided for all potable water connections during the MIT for backflow
prevention.
• The pressure gauge used for the pressure test will be calibrated no more than 60 days prior to conducting the
pressure test. A copy of the calibration certificate of the pressure gauge used for the pressure test will be
provided as an appendix to the final MIT report. Prior to beginning the pressure test, a copy of the pressure
gauge calibration certificate will be given to the FDEP personnel on site to witness the test.
• A preliminary pressure test will be conducted prior to confirming with FDEP the date and time of the pressure
test.
• Monitoring well water quality data for the past 5 years (since March 20012) will be evaluated and submitted
in tabular and graphical form as part of the final MIT report.
• A final MIT report, including a description of tests performed, results, and interpretation will be submitted to
the FDEP following completion of testing.
• The temperature log, video survey (DVD) and pressure test data will be provided as appendices to the MIT
report.
Sequence of Work
The MIT will be conducted with the following broad sequence:
• The injection well will be taken offline in coordination with the City and CH2M HILL.
• The wellhead will be modified to provide the required access for testing while containing fluids at all times.
Refer to Figure 1, IW -1 Wellhead Completion Diagram. For flushing, the 6 -inch blind flange on top of the
wellhead will be removed and replaced with a fitting for attaching a hose. Double check valves will be
installed on the hose near the wellhead and at the nearby hydrant.
• The well will be flushed with potable water from the nearby hydrant and allowed to remain static for between
12 and 24 hours.
Page 103 of 577
CITY OF BOYNTON BEACH INJECTION WELL IW -1 (UIC PERMIT 0178213 -005 -UO): 5 -YEAR MECHANICAL INTEGRITY TESTING (MIT)
• A standpipe and pack -off will be installed above the hose fitting to facilitate logging and to reduce leaking
during under wellhead pressures of 30-40 pounds per square inch (psi).
• Temperature log.
• Video survey.
• Well will be killed with brine in order to modify the wellhead for packer installation. This will involve removing
the entire wellhead including and above the 12 -inch gate valve to allow packer installation and to reduce
potential leak points during testing.
• Pressure testing.
• Radioactive Tracer Survey
• The wellhead will be reinstated using new gaskets and the well will be placed back into service.
Temperature Log
1) Prior to performing the temperature log and video survey, the well will be flushed with up to three tubing
volumes (approximately 40,000 gallons) of potable water to ensure a clear picture for the video survey.
Flushing is anticipated to require approximately 7 hours at a flow rate of 100 gallons per minute (gpm).
2) After flushing, the injection well will shut in for between 12 and 24 hours prior to conducting the temperature
log.
3) The temperature log (including differential temperature) will be performed downward from land surface to
the total depth of the well.
Video Survey
4) The video survey will be conducted from land surface to the total depth as visibility and/or obstructions allow
using a color camera with rotating side -view function. At a minimum, the entire tubing will undergo video
inspection. The video survey will be conducted at a logging rate that is consistent with a good quality video
record of conditions encountered within the well. It is anticipated that a logging rate of between 15 and 20
feet per minute (fpm) will meet this requirement. Potable water injection will resume during the video survey
as need. Previously, a flow rate of 50 gpm has improved the image.
5) Any features of the injection well tubing which, in the opinion of CH2M HILL, negatively affect the
performance of the well will be inspected using side -view.
6) The video survey will be recorded on a DVD, a copy of which will be included in the MIT report.
Pressure Test
7) Following removal of the wellhead, an inflatable packer will be set to a depth that is no more than 25 feet
above the base of the 11.78 -inch FRP tubing. This plan requests that the packer not be installed in the final
16 -inch casing below the base of the FRP tubing in order to avoid the risk of getting the packer stuck in the
well. Since it would require deflating and retrieving a larger diameter packer back through the transition from
the steel casing to the smaller FRP tubing, there is a high risk of getting the packer stuck in the well.
8) A calibrated pressure gauge with a minimum range of 0.0 to 200.0 psi will be installed on the temporary IW -1
wellhead. The pressure gauge will be clearly labeled with the serial number and any other pertinent
information needed for comparison to the calibration certificate.
Page 104 of 577
CITY OF BOYNTON BEACH INJECTION WELL IW -1 MIT PLAN
9) The well and all equipment lines will be completely filled with water before pressurizing the tubing to a
minimum of 150 psi. Any air that may have been introduced into the system while filling with water will be
bled off to ensure that the casing is completely filled with water.
10) The tubing pressure will be monitored for 1 hour, and FDEP will be notified of the results of the preliminary
pressure test.
11) During the final FDEP witnessed pressure test, the pressure will be monitored and recorded every five
minutes for 1 hour.
12) The pressure test will be considered acceptable if a pressure change of plus or minus 5 percent or less occurs
during the one hour test.
13) Following a successful test, water from the tubing will be released until the pressure has decreased to 0 psi.
While releasing water from tubing, the volume of water will be measured and recorded as part of the
pressure test.
14) The well will be killed again using brine for density control prior to removal of the inflatable packer and
reinstallation of the wellhead using new gaskets.
External RTS Mechanical Integrity Test Demonstrations
15) Notify FDEP at least 72 hours prior to initiating the External RTS MIT.
16) Prior to conducting the RTS, perform a background Geiger counter survey of the site.
17) Run a gamma radiation (GR) background log and casing collar locator (CCL) log of the well prior to loading the
tool with Iodine-131.
18) Load the RTS tool with Iodine-131 tracer that has an activity of 4 millicuries (mCi).
a. Place ejector port of the RTS probe at approximately 5 feet above the base of the 16 -inch casing at 2,780 feet
below land surface (bls) and release 1 mCi of tracer slug (Iodine-131) under dynamic conditions at an
injection velocity of 3 to 5 feet per minute (28 to 46 gallons per minute (gpm]); note time and concentration
of tracer release.
b. Monitor gamma ray activity for 1 hour while the tool is held stationary and recording in the time -drive
mode.
1) In the event that the tracer is detected by the upper gamma detector at anytime during time -drive
monitoring, move the tool upward while logging to a point 20 feet above the previous position and
resume time -drive monitoring.
2) If upward tracer movement is detected at this point, repeat the previous step until tracer movement
is no longer detected.
c. After the 1 -hour monitoring period, log upward out of position to a point 200 feet above the highest point
at which tracer is detected.
d. Flush the casing with a minimum of one casing volume (approximately 13,500 gallons) or less if the point
of tracer eject returns to background gamma ray levels.
e. After flushing is conducted, log upward from 1 foot below the base of the 16 -inch casing to at least
200 feet above the highest point at which tracer was detected.
f. Repeat steps 4.a through 4.c, releasing 1-2 mCi of tracer slug; reduce the monitoring period to
30 minutes.
Page 105 of 577
CITY OF BOYNTON BEACH INJECTION WELL IW -1 (IJIC PERMIT 0178213-005-1.10): 5 -YEAR MECHANICAL INTEGRITY TESTING (MIT)
g. Upon completion of the two dynamic tests, lower the tool into the open borehole to minimum depth of
2,880 feet bis (100 feet below base of casing) and eject the remaining tracer in the tool while flushing the
well with a minimum of one casing volume of water. The actual ejection depth of will be determined in
the field.
19) Perform a final gamma ray log from the total drilled depth of the well to land surface to confirm that the
tracer has been displaced from the well casing.
20) Additional surveys may be necessary if a potential leak is identified for verification. Once testing has been
completed, the well will be returned to operation.
21) Return the well to service.
Page 106 of 577
CITY OF BOYNTON BEACH
INJECTION WELL IW -1
MECHANICAL INTEGRITY TESTING SPECIFICATIONS
PART 1 GENERAL REQUIREMENTS
A. The Specifications included in these Contract Documents establish the
performance and quality requirements for material and equipment and the
minimum standards for the quality of workmanship for the mechanical
integrity testing (MIT) of the Class I Industrial Injection Well IW -1 at the City
of Boynton Beach (CITY) Membrane Softening Water Treatment Plant.
B. Specific tasks not completely described in these Specifications, that are
necessary or normally required as a part of the work described, or that are
necessary or required to make each installation satisfactorily or legally
operable, shall be performed by the CONTRACTOR as incidental work
without extra cost to the CITY, as if fully described in these Specifications.
The expense of such work shall be included in the applicable unit or lump
sum prices for the work described.
C. The CITY has the responsibility to provide legal access to the testing site. The
CONTRACTOR has the responsibility to provide physical access to the
testing site.
D. Potable water is available at the project site and will be provided to the
CONTRACTOR at no additional cost. The CONTRACTOR shall install a
pressure reducing double check valve backflow prevention device of a design
approved by the CITY. CONTRACTOR shall also provide all temporary
piping required between the injection well and water source.
E. Materials shall be stored to ensure the preservation of their quality and
fitness for the work. When considered necessary, they shall be placed on
wooden platforms or other hard, clean surfaces, and not on the ground.
Stored materials shall be located to facilitate prompt inspection. Private
property shall not be used for storage purposes without the written
permission of the property owner. Storage of hazardous materials onsite
must be approved by the State. All chemicals shall be stored and handled in a
lawful manner.
F. The CONTRACTOR shall develop and maintain for the duration of this
Contract, a safety program that will effectively incorporate and implement all
OSHA required safety provisions. The CONTRACTOR shall appoint an
employee who is qualified and authorized to supervise and enforce
compliance with the safety program.
G. The performance of all work and all completed testing, particularly with
respect to ladders, platforms, structure openings, scaffolding, shoring,
Page 107 of 577
lagging, machinery guards and the like, shall be in accordance with the
applicable governing safety authorities.
H. If death or serious injuries or serious damages are caused, the accident shall
be reported immediately by telephone or messenger to the CITY and
ENGINEER. In addition, the CONTRACTOR must promptly report in
writing to the CITY and ENGINEER all accidents whatsoever arising out of,
or in connection with, the performance of the work whether on, or adjacent
to, the site, giving full details and statements of witnesses.
I. If a claim is made by anyone against the CONTRACTOR or any
subcontractor on account of any accident, the CONTRACTOR shall promptly
report the facts in writing to the CITY and ENGINEER, giving full details of
the claim.
J. Authorized representatives of the Florida Department of Environmental
Protection (FDEP) and other government officials shall at all times have safe
access to the work, and the CONTRACTOR shall provide proper facilities for
such access and inspection.
K. The CONTRACTOR shall perform all work in a fire -safe manner. He shall
supply and maintain on the site adequate fire -fighting equipment capable of
extinguishing fires. The CONTRACTOR shall comply with applicable
federal, state, and local fire -prevention regulations. Where these regulations
do not apply, applicable parts of the National Fire Prevention Standard for
Safeguarding Building Construction Operations (NFPA No. 241) shall be
followed.
L. The CONTRACTOR shall leave a night emergency telephone number or
numbers with the CITY plant staff, so that contact may be made easily at all
times in case of trouble or emergencies.
M. The CONTRACTOR shall at all times during the work, keep the premises
clean and orderly, and upon completion of the work, repair all damage
caused by equipment and leave the project site free of rubbish or excess
materials of any kind at the CONTRACTOR's sole expense.
N. CONTRACTOR shall not cause nor permit an action to occur which would
allow an overflow of fluids or saline waters to escape the confines of the
concrete drilling pad. The CONTRACTOR shall remain solely responsible for
any property damage, remediation costs, or regulatory fines which might
result from such occurrence.
O. The CONTRACTOR shall, except as specifically stated in Contract
Documents, provide all labor, materials, equipment, tools, and other facilities
and services necessary for proper completion of all work under the Contract
Documents.
P. The CONTRACTOR, in addition to furnishing the services of worker
experienced in MITs, shall also furnish an adequate number of competent
helpers.
Page 108 of 577
Q. The CONTRACTOR shall guarantee that all work will be performed in a
workmanlike manner by qualified personnel, and will conform with these
Specifications.
R. The CONTRACTOR shall furnish equipment capable of performing MITs as
specified in these Specifications.
S. CONTRACTOR shall cooperate in the coordination of its work that will
provide the least interference with the CITY's operations and other
Contractors and utility companies working the area without additional costs
to the ENGINEER.
T. If any difficulty or dispute should arise in the accomplishment of the above,
the problem shall be brought immediately to the attention of the ENGINEER.
U. Work shall be performed on a schedule and in a manner that will permit any
existing facilities to operate continuously except when the injection well
testing is underway.
V. The CONTRACTOR shall not close any lines, open valves, or take any other
action which would affect the operation of the existing system, except after
approval is granted by the CITY.
W. All Contractors working on this site are subject to this requirement for
coordination, and all shall abide by the ENGINEER's decision in resolving
project coordination problems.
X. Prior to removing the injection well from service to allow for mechanical
integrity testing, the following will be completed:
1. Preparation of procedure for removal of the injection well from
service with plant personnel.
Y. Upon Notice of Award, the CONTRACTOR shall acquire any necessary
permits with local and state regulatory agencies for the MIT. The ENGINEER
will obtain approval from FDEP to conduct the MIT.
Z. Testing requires the injection well to be taken out of service for disposal of
water from the membrane softening WTP. Work performed when the well is
taken out of service shall be scheduled at least 48 hours in advance (not
including weekends) with the WTP operators. Work shall be performed
during periods of low flow, as determined by the CITY and the ENGINEER,
and completed within the predetermined time frame before the injection well
is returned to service.
AA. All testing shall be complete prior to February 22, 2017.
BB. Prior to starting the work, a meeting will be held on site with
CONTRACTOR, ENGINEER and CITY personnel to develop a work
schedule satisfactory to all parties. The CONTRACTOR may do certain parts
of the work outside normal working hours to avoid undesirable conditions.
Page 109 of 577
CC. Work shall not occur on nationally recognized Holidays.
DD. Time constraints imposed upon the schedule for MIT require that the drilling
CONTRACTOR have all MIT work completed within 5 calendar days of the
mobilizing to the site.
PART 2 DESCRIPTION OF WORK
Mobilization
A. Mobilize equipment to the site necessary to conduct the work described
below.
B. Coordinate taking the well offline with the ENGINEER and CITY WTP plant
operators. Install standpipe, valving, meters, and necessary appurtenances.
C. Flush a minimum of 40,000 gallons of potable water into IW -1. Upon
completion of the flushing, the well will be shut in and remain static for a
minimum of 12 hours and a maximum of 24 hours. The exact duration will be
determined by the ENGINEER based on field conditions.
Temperature and Video Survey Logging
A. After the required duration for the well to remain static has been achieved,
install temperature geophysical logging tool and conduct a temperature
geophysical log, under static conditions. The log will be conducted with the
tool moving downward from pad level to the total depth of the well. The
logging rate will be at a rate that allows small deviations of temperature to be
noted and in accordance with the tool manufacturer's recommendations. The
results of the logging will be presented with both temperature and
differential temperature curves.
B. The log shall be clearly labeled with all pertinent information regarding the
well, location, depths, scales, etc. Provide ENGINEER two field copies at the
time of logging, and ten report quality copies, with one digital PDF and LAS
copy of the final log within 5 days of logging.
C. Remove temperature geophysical logging tool from well.
D. Upon completion of the temperature logging, conduct a color video survey
using a camera with rotating side -view capabilities. The logging rate shall be
determined by the Engineer but is anticipated to not exceed 15-20 feet per
minute (fpm). Tubing joints and formation features will be inspected close-
up, as directed by ENGINEER. During logging, it is permissible to flush the
well with potable water as needed to improve picture clarity. The survey
shall be recorded digitally on a DVD format.
E. Remove video camera from well.
F. One field copy and ten final DVD copies of the video survey shall be
provided to ENGINEER within 5 days.
Page 110 of 577
Casing Pressure Test
A. Kill the well using brine for density control prior to removal of the injection
wellhead and installation of the inflatable packer.
B. Set an inflatable packer to a depth that is no more than 25 feet
above the base of the FRP tubing at 2,684 feet bls.
C. Install a calibrated pressure gauge on the injection well wellhead.
CONTRACTOR shall furnish a calibrated pressure gauge for the pressure
test. Furnish calibration data for pressure gauge one week prior to test. The
gauge supplied shall have a calibrated range from 0.0 to 200 psi in 1h psi
increments with an accuracy of plus or minus 0.25 percent. The gauge shall
have been calibrated and certified within 60 days prior to testing.
D. Fill the well and all equipment lines with water before pressurizing the
casing to a minimum of 150 psi. Any air that may have been introduced into
the system while filling with water will be bled off to ensure that the casing is
completely filled with water.
E. Conduct preliminary pressure test. The CONTRACTOR's wellhead
setup shall be approved by ENGINEER prior to its use. The preliminary
pressure test shall be conducted with no leaks prior to scheduling the FDEP
representative to witness the final pressure test.
F. If preliminary pressure test is successful, notify ENGINEER. Conduct a final
1 -hour pressure test.
G. The casing pressure shall be monitored and recorded for at least 60 minutes
with no greater than plus or minus 5 percent pressure gain or loss (7.50 psi).
If 150 psi pressure cannot be maintained one of the following shall be done:
1. If the pressure decrease is due to surface leak in the equipment
installed by the CONTRACTOR, the CONTRACTOR shall repair the
leak at his own expense and rerun the pressure test at no cost to CITY.
2. If the CONTRACTOR demonstrates that the pressure decrease is
not due to surface leaks but due to conditions in the well, no further
work will be conducted until ENGINEER and CITY can determine
a course of action.
H. Release water from the casing until the casing pressure has declined to static
background levels. While releasing water from casing, measure and record
the volume of water produced as part of the pressure test.
I. Kill the well using brine for density control prior to removal of the inflatable
packer and reinstallation of the wellhead. The wellhead will be reinstalled
using new gaskets and, if necessary, new bolts. If replacement of the bolts is
required, they shall be of the same material as the bolts removed.
Page 111 of 577
Coordinate with ENGINEER and CITY WTP operators to bring well back
online. Remain at the site for a minimum of 30 minutes after well is back in
service to monitor for any leaks on the re -installed wellhead.
External RTS
A. If necessary, install standpipe, valving, meters, pumps, and necessary
appurtenances to conduct external RTS testing.
B. Prior to proceeding with the external RTS, the CONTRACTOR or
subcontractor designated radiation safety officer shall perform a background
Geiger counter survey of the site.
C. Perform a background gamma ray log with unloaded RTS tool from total
depth of the well to land surface immediately prior to performing the
internal RTS. The RTS tool shall have three gamma detectors positioned one
above and two below the ejector port and a casing collar locator (CCL)
device. Submit a diagram of the RTS tool, with description of the gamma ray
detectors to the ENGINEER at least 3 days prior to its use. The geophysical
recording equipment shall be capable of time driven recording with multiple
settings for time interval adjustment. The presentation of the logs shall be
such that the response remains on scale. The geophysical recording
equipment shall be capable of printing log output, with background gamma
log superimposed, in real time.
D. Load the RTS tool with Iodine-131 tracer that has an activity of 5 mCi.
E. Place ejector port of the RTS probe at approximately 5 feet above the base of
the 16 -inch casing and release 1 mCi of tracer slug (Iodine-131) under
dynamic conditions at an injection velocity of three (3) to five (5) feet per
minute (28-46 gpm); note time and concentration of tracer release. Confirm
tracer ejection and downhole velocity by monitoring when the slug has
passed the middle and lower gamma detectors.
F. Monitor gamma ray activity for 1 hour while the tool remains stationary and
recording in the time -drive mode.
a. In the event that tracer is detected in the upper gamma detector at any
time during time drive monitoring, move the tool upward while logging
to a point 20 feet above the previous position and resume time -drive
logging.
b. If upward tracer movement is detected, repeat the previous step until the
tracer movement is no longer detected.
G. After the 1 hour monitoring period, log upward out of position to a point 200
feet above the highest point at which tracer is detected.
H. Flush the casing with a minimum of one casing volume (approximately
13,500 gallons) or less if the point of tracer eject returns to background
gamma ray levels.
Page 112 of 577
After flushing is conducted, log upward from 1 foot below the base of the 16 -
inch casing to at least 200 feet above the highest point at which tracer was
detected.
Repeat steps R, S and T, with an ejection of 1-2 mCi of tracer slug a reduced
monitoring period of 30 minutes.
K. Upon completion of the two dynamic tests, lower the tool into the open
borehole to minimum depth of 2,880 feet bis (100 feet below base of casing)
and eject the remaining tracer in the tool while flushing the well with a
minimum of one casing volume of water. The actual ejection depth of will be
determined in the field.
L. Perform a final gamma ray log from the total drilled depth of the well to land
surface to confirm that the tracer has been displaced from the well casing.
M. Additional surveys may be necessary if a potential leak is identified for
verification.
N. Reinstall any remaining wellhead piping, coordinate returning well to service
with the WTP operators, demobilize equipment from well, and cleanup site.
PART 3 PAYMENT
A. Payment for all Work, materials, and equipment associated with
mobilization, cleanup, material and equipment associated with conducting
the MIT will be at the applicable lump sum price as stated in the
CONTRACTOR's quote.
Page 113 of 577
I
CONSENTAGENDA
2/7/2017
REQUESTED ACTION BY COMMISSION: Approve utilization of the National Joint Powers Alliance (NJPA)
Contract #011014 -SCA for "Sewer Cleaning, Hydro -Excavating, Inspection Equipment & Miscellaneous
Services" with Sewer Cleaning Company of America authorized distributor, Pat's Pump & Blower of Boynton
Beach for the purchase and delivery of a new "Workhorse Easement Machine with accessories" in the amount
of $57,488.85. The NJPA procurement process satisfies the City's competitive bid requirements.
EXPLANATION OF REQUEST:
CONTRACT PERIOD: March 18, 2014 - March 17, 2018
A large portion of the Utilities Department wastewater collection pipeline are located in rear lot easement. The
Utility is required and as a good practice to routinely inspect and clean these underground pipelines. The
requested equipment is specifically designed for this purpose. It will eliminate the need to run hoses and
inspection equipment from the street through customer's properties to reach the rear easements. It will also
reduce the man hours needed to perform this operation.
In accordance with the City's Purchasing policies "Piggy back" of existing publically bid contracts for
purchases are an option and purchases in excess of $25,000 require Commission approval.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
The City of Boynton Beach (City) oversees and maintains over 250 Miles of Wastewater collection Mains. A
large portion of these mains are located in rear easements. The wastewater mains flow by gravity and must be
routinely inspected and maintained to ensure proper function and prevent potential sewage backups and
possible overflows. Sewage on the streets or sewage backups in homes creates unpleasant and unsanitary
conditions for the City's citizens, and regulatory infractions for the City.
FISCAL IMPACT. Budgeted Funds have been budgeted in operational account: 401-2815-536-64-02
ALTERNATIVES:
The City could issue a bid for third party services which would increase cost of staff having to prepare request
for proposals. Also may risk obtaining inferior equipment and support by less trained and competent staff.
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Page 115 of 577
Is this a grant? No
Grant Amount:
ATTACHMENTS:
Action
Type
D
Piggy - Back
D
Piggy - Back
D
Piggy - Back
D
Piggy - Back
D
Piggy - Back
D
Piggy - Back
D
Piggy - Back
REVIEWERS:
Department
Utilities
Finance
Legal
City Manager
Description
Requisition request
NJPA Pricing from Distributer
Sewer Eq Co acceptance
comments & review of 022014
Bid tabulation
COBB Membership Verification
RFP 022014
Reviewer
Action
Groff, Colin
Approved
Howard, Tim
Approved
Swanson, Lynn
Approved
LaVerriere, Lori
Approved
Date
1/18/2017 ® 1:58 PM
1/27/2017 ® 11:53 AM
1/31/2017 ® 2:23 PM
2/1/2017 ® 3:41 PM
Page 116 of 577
Date: 9 -Jan -1 7
M91 rM1=1rorm �.. .1 �=
Explanation for Purchase:
This machine will be used for cleaning sewer lines in the rear of properties and in easements. This
will cut down on the number of employees that it would take to do the job and free them up for
something else. Having this machine will also keep employees from hurting themselves.
:Recommended Vendor Pat's Pump& Blower
Dollar Amount of Purchase $57,488.85
Three Written Quotations
GSA
State Contract
PRIDE/RESPECT
SNAPS
Sole Source
Piggy -Back
Budgeted Item
Emergency Purchase
Other
Contract Number: NJPA # 022014
NOTE: Pricing proposal for purchase ryof be presented in the same detail contained within the contract.
I aTTITO R
I
OZ.=
Department Head Date
Purchasing Agent Date
Asst it Manager to
City Manager Date
Form Revised 02101/02
Page 117 of 577
..............................
IT" yla=,A] "MA
Capital outlay item - NJPA contract # 022014 Sewer Equipment co. of America
VENDOR INFORMATION:
DIVISION:
OTHER INFORMATION:
Name: Pat's Pump and Blower
Admin.
Date: 1/9/2017
ASAP (x
Address: 2141 W Church St
Construction
Date Needed: 1/23/2017
Confirm.
Orlando, FL 32805
Gust. Rel.
ASAP/Conf.
Distribution
BACKUP DOCS.
. ..............................................................
DELIVERY:
SUBMITTED:
Phone (contact): Kevin leader
Water Qual.
Quotes/Verbal
E. Admin, 40 (x
(over $500)
941-232-3298
Pumping
Quotes/Written (X)
E. WTP 41
(over $2000)
Vendor Number: 8340
PW Treat.
Bid Does.
W. WTP 42
Meter Serv.
Sole Source Ltr.
P/U 99
INITIATOR: Pat Franklin
Sewage
(x
Insurance
Special Instructions:
1122!Lirements.
APPROVED:
Strmwtr.
SNAPs/GSA/Piggy-back
Project Number:
tfLLI
#: 02214
Quan. Unit Price Description & Part Number T and Dept I Basic Ele m I Obj A°sunt
1 5794.88.85 Work Horse easement machine JAJ- 401 2115 1516 64 1 02 57,488,85-
� ea 600WH
Page 118 of 577
The City of Boynton Beach
Utilities Department
124 E. Woolbright Road
Boynton Beach, Florida 33435
Phone (561) 742-6400
FAX.• (561742-6298
VENDOR#1-
DATE:
CONTACT PERSON:
PHONE NUMBER:
QUOTE:
VE #2:
DATE:
CONTACT PERSON:
PHONE NUMBER:
QUOTE:
VENDOR #3
DATE:
CONTACT PERSON:
PHONE NUMBER:
QUOTE:
QUOTATIONS
ATTACH THE ABOVE QUOTATIONS TO REQUISITION AND SEND TO
PURCHASING DEPT.
Page 119 of 577
=Ile lie] MWAMICAMIJUVAI
DEPARTMENT: Utilities FUND:
DIVISION: Wastewater DEPARTMENT NUMBER:
Collections 2815
Item/Project Name: Easement Machine
Item/Project Manager:
Account Number: Estimated Starting Time:
......................
Program: Estimated Completion Date:
Units Requested: Description of Item/Prqject: This machine is used for cleaning sewer line in the Priority Rating: 10
Rating:
rear of property and easements.
I
Number of Similar
Units on Hand:
I
Scheduled Replacement
Replace Worn Out Equipment
Resent Equipment Obsolete
Cut Personnel Time
Additional
If replacement, describe item to be replaced:
Disposition of item replaced:
Expanded Service
New Operation
Increased Safety
Replacement
Sale
Trade in
Scrap
Other Dept. use
Justify need for this item, including use:
This will allow us to clean the lines without having to pull the vactor truck hose manually in the back yards and easements. This will
also allow us to do more work with fewer employees and keep from personal getting hurt from pulling the hose.
Will requested expenditure require additional personnel? If yes, explain:
Yes: I No: x I
so
Comparable Price Quotes:
Estimated Useful Life: 10
Estimated Cost:58
Vendor Name Vendor Quote
(1) 3-T EQUIPMENT CO. INC Written
(2)Environmental Products
(3)
0:\budgetfiles\2016-2017 Budget\Capital Outlay\2815 Capital Outlay Form 16-17 Easement Machine.doc
Page 120 of 577
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Page 122 of 577
FORM D
Formal Offering.9f of o�sal
(To be completed Only by Proposer) 0
SEWERVACUUM HYDRO -EXCAVATION ANDIOR STREET SWEEPEIZ U I PMEN'r WIT14 RELATED
ACCESSORIES AND SUPPLIES,
In compliance with the Request for proposal (RFP) for "SEWER VACUUM, HYDRO-F�'XCAVATION, AND/OR
STREETSWEEPER EQUIPMENTWITI-I RELATED ACCESSORIES AND SUPPLIES", the undersigned warrants that
Uwe have examined this RFP and, being familiar with all of the instructions, terms and conditions, general specifications,
expectations, technical specifications, service expectations and any special terms, do hereby propose, (-ully commit and
agree to furnish the defined equipment/productsand related services in full compliance withall terms, conditions of this
RFP, any applicable amendments of this REP, and all Proposer's Response documentation, Proposer further Understands
they accept the full responsibility as the sole source of responsibility of the proposed response herein and that the
performance of any sub -contractors employed by the Proposer in fulfillment of this proposal is the sole responsibility of
the Proposer,
C I ity:
Contact Persow
Authorized Signature (ink only):
43
Zip:
7'
(Name printed or typed)
Page 123 of 577
Company Address:
rz I
C I ity:
Contact Persow
Authorized Signature (ink only):
43
Zip:
7'
(Name printed or typed)
Page 123 of 577
Contract Acceptance and Award
(To be completed only by NJPA)
NJPA !�-ZWV ' U 11 *1 n - (a vah atAvf b& kweepe
-Fn na— -pm A
Pra os is full legal name I
Your proposal is hereby accepted and awarded. As an awarded Proposer, you are now bound to provide the defined
productlequipment and services contained in your proposal offering according to all terms, conditions,, and pricing set forth
in this RFP, any amendments to this UP, your Response, and any exceptions accepted or rejected by NJPA on Porn C.
The effective start t date of the Contract will be _ `` , 20 14 and continue for four years
from the board award date. This contract has the consideration of fifth year renewal option at the discretion of NJPA.
National Joint Powers Alline
NJPA Authorized signature:
NJPA I xd6.utive Director (Name printed or typed)
Awarded this day of C ._ -- _ , 20 --VU NJPA Contract Number # i 2 0i — .
NJPA Authorized signature: _ a.
NJPA Board Member (Name printed or typed)
t
Executed this —0day of 20 NJPA Contract Number # 022014,
Proposer herby accepts contract award including all accepted exceptions and NJPA clarifications identified on FORM C.
Vendor Name
Vendor Authorized si
Title:
(Name printed or typed)
,'V t'�
2 Ail - 17
Executed this � _ _clay of `11'e7W /7 '20 r` NJPA Contract Number 11022014 22014 -
44
Page 124 of 577
p
COMMENT AND REVIEW
To the
REQUEST FOR PROPOSAL (RFP) 9022014
Entitled
#A I I?
WITH RELATED ACCESSORIES
The following advertisement was placed in the Minneapolis, MN Star Tribune on January 9, 2013 and January 16,
2014 and Oregon's Daily Journal of Commerce on January 10, 2014, The Salt Lake Tribune on January 9, 2014 and
on the NJPA website wwwntlLacoop org, Onvia website www.onvia.corn, Notice to Bidders website
www.noticetobidders,com, PublicPurchase.corn, Merx and Biddingo:
The Notionol Joint Powers AllianceO (NJPA), on behalf of NJPA and its current and potential Member agencies to
include all Government, Higher Education, K12 Education, Non -Profit, and all other Public Agencies located
notionally in call fifty states and potentially internationally, issues this Request For Proposal (RFP) to result in a
national contract solution for the procurement of SEWER VACUUM, HYDRO -EXCAVATION, ANDIOR STREET
SWEEPER EQUIPMENT WITH RELATED ACCESSORIES AND SUPPLIES, Details of this RFP ore available beginning
January 9, 2014 and continuing until February 13, 2014. Details may be obtained by letter of request to Moureen
Knight, NJPA, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479, or by e-niai/ of
Proposals will be received until February 20, 2014 of 4:30 p.m. Central Time at the above address and opened
February 21, 2014 at 8:00 A. M. Central Tirne.
RFPs were requested from and distributed to:
Alamo Group, Inc.
Federal Signal Corp.
Azain)i
C&B Operations
FKA
Gal) Vax, Inc.
Hi -Vac Corporation
Ingram Equipment Co,, LLC
Macdonald Equipment Co.
Prime Vendor Inc,
Ring -0 -Matic, Inc.
SB Manufacturing, Inc.
SFG Road Maintenance
Super Products LLC
Thompson PUITIP & Manufacturing Co. Inc
Wayne Sweepers
Atlantic Machinery, Inc,
Gradall Industries, Inc.
Boyer Ford Trucks
Cobra Technologies
Envirosight, LLC
Global Environmental Products, Inc.
Hol -Mac Corp.{ Pac-Mac
Johnston North America
NiteHawl( Sweepers
RapidView, LLC
Sanitation Products, Inc,
Sewer Equipment Cornpany of America
Stewart -Amos Equipment Co.
Tessco
Vector Technologies, Ltd.
202 12, Street NE a P.O. Box 21.9 * Staples, MN 56479 o www.njpacoop.org
Page 125 of 577
Bids we*openodonFabmaryZ1'2O14atthe NAPA officeslocated ;-it 202 12th Street Northeast ioStaples,
Minnesota 56478Bids were /ecened from thefd|ominp.
Envinos|�hL, LLL
Federal 5i8na|Corporation
Gal) Vax'Inc.
Global Environmental Pmduct'\ Inc.
GmdaU Industries, |nc./VacmHProdoctLine
Mi-VacCorpomtic-in
RapidView\LL�
RinQ'U'madc, loc�
5K Manufacturing, Inc.
Sewer Equipment Co. ofAmehca
StewartAmosEquipmentCo.
SuperProducts, LLC
ThnmAsuo Pumli & Maou[actu/|nQ Cu, inc.
Bidsvvee reMemed bythe Proposal Evaluation Committee consisting of:
Ginger Line, CPPB, NJPAContract Specialist
G/eU&K4e|erhoher,[PyO,KBPARids am] [nnkac\sOfficer
Tracy PHnske' N]PACooimct Specialist
Keith Hanson, CPA, N]PAAccounting Mana�,,e/
Maureen KniQh(,B8&and JD,NJPAContracts and [mmp|iaoceManager
The findings of the Proposal Evaluation Committee or'e SUrnmarized as follovjs�
TheP/nposa|Eva|uaboo[0mm|tLeeusedtheestab|ishedN]PARFPeva|uahoncriteriaanddetenninedtha(Eap
Vax. Inc and Thompson Pump (94 Manufacturing Co., inc did not meet Level One Responsiveness. Gap Vax^ Inc. had
missinge|ec|ponicfi|esandTAompsonPump&Manufa(Iuring,|ncwasdeemedOut0fScope. All other
responders did met Level One Responsiveness and Level Two Respc)nsivPness.
l-li-Vac. Corporation provided an exceptionaliy strong overall response with very cornpetitive pricing and
demonstrated exceptional industry and m1a/ketp1aue soccess. They also manage a nationwide sales force and utilize
anextensive dealer network [or sales, irainingand service. They offer awide array ofproducts and equipment for
use in wastewater and storm sewer maint euarice, lead pickup, road spill response and hydro -excavation indudin�
AqUatech conibination jet/vac cleaning eCjUipment, O'Brien Jet cleaning Pqtjit)rner)I and a frill range of X -Vac Hydro
Excavabonequipment.
Atlantic Machinery, Inc, provided strong overall response vvith very competitive pricing ari(] demonstrated an
exceptional ability tosell and semicenahonwideUhrough(be|r|a/�jeanJservice network. They offer a,vide
var|etyofqua||iyproducts|ndudingcumbojetvacuums,bas|odeanem'rodders,pumpe/kucksandavarietyof
si/ee1sweepeufrom Vac[oo'Schvvpoeam] [ues.
Sewer EquipmentCo. or, America suhmittedaStnongoverall msponsewith very cumye|idvepridn�andoffer eda
wide variety ofproductsaand equipment indud|ngendoSed and healed�et ti ucks, jei toi|eroozzheS, vodde/trucks
and tm||ers, bucket mackinec and easementmach|nes. They also exhibited a so|kd ability to sell and service
oahomwiJe
202 12 Street NE m P.O. Box 2l9 ° 5\ap|es� K4N 5647g ° �mwnjVaconpur§
Page 126 of 577
RapidVievv' LLC p/uvided a solid overall response with competitive pricing, a great selection nfproducts and the
ability tosell and service nationwide through established dealerships. They offered high quality sewer, water,
industrial and other pipeline inspection cameras, sewer inspection software and sewer pipe rehabilitation robotics.
Graclall Industries, Inc. submitted a solid overall response with competitive pricing and strong industry and
marketplace Succeo along with the ability to sell and service nationwide through their large dealer network,
Through Gradall/Vacall they offer a specialized line of vacuum trucks, combo unites, street sweepers and catch
basins.
Federal Signal Corp. provided asolid overall responsewithcumpetitivepricing, exception industry and marketplace
success, and a derrionstrated ability to sell and service nationwide through their very extensive dealer network
including Elgin and Vactordealers. They offered afull range mfmechanical, vacuum and regenerative air sweeper
products invarious sizes and qua|i1yhigh pressure sewer cleaners.
Super Products, LLC had agood response with very competitive pricing and the ability nosell, service and strongly
market nationwide. They offer unique, high quality equipment including sewer and catch basin cleaner, ejector,
and hydro excavation products. in addition to the purchase of products, they also Submitted a rent to own option.
Envirosight, LLC had a good response with competitive pricing and the ability to sell, service, and market across the
U.S.through anestablished dealer network. They offer avariety of sewer inspection equipment including
panoramic camerasand pipe cutters toinspect underground infrastructure.
022014(ner.8/1.0/15}
For these reasons the NJPA Proposal Review Committee recmnmends award of NJPA #VEF—Mto
Atlantic Machinery, Inc.
Emvirodght,LLC
Federal Signal Corporation
Grada|Aindustries, Inc.
HI -Vac: Corporation
RapidView, LLC
Sewer Equipment Co. ofAnmehca
Super-Products,LLC
Ginger Line C 3-13, NJP_,,. Co t t: Specialist
Gregg M6ierl'lc�fer, CPPO JPA Bids and Contracts Officer
Tracy Plinske, NJPA Contracts Specialist
Keith Hanson, CPA, NJPA Accounting Manager
Maureen [(night, BBA & JD, NJPA Contracts and Compliance Manager
022014 -AMI
O22014'EV3
022014 -FSC
022014 -GRD
022014-HVC
022014-RVL
022014 -SCA
O22014 -CPL
Da Le
Date
Date
Date
202 12 Street NE a P.O. Box 219 o Staples, MN 56479 e) www.iijpacoop.org
Page 127 of 577
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Alibrandi, Julianne
From: Duff Erholtz <Duff.Erho ltz@njpacoop.org>
Sent: Monday, May 04, 2015 4:04 PM
To: Alibrandi, Julianne
Subject: NJPA Member Number
Hello Julianne,
We received your application and have assigned you member # 21407, We are in the process of
mailing you out a welcome packet, which will contain a membership certificate for your files.
To view all of our competitively bid contracts, follow this link - they appear in alphabetical
groupings. Click on the awarded vendor logo to take you to the individual contract landing
page. You, the NJPA member, interact directly with the awarded vendor to facilitate a purchase. On
the left hand side of that page you will find contact information for the respondents dedicated
employee, and the assigned NJPA contract manager - both are great resources to get information
and pricing for the contract. The respondent (in most cases a manufacturer) is your best resource, as
they work only with their products. The NJPA dedicated contract manager is available to verify
pricing, answer contract specific questions, etc. The respondent is a great starting point to determine
distribution of their products, find a local dealer in your area, or answer questions about their product
line as it relates to the contract they were awarded by NJPA. All the contract documentation you
need to build your justification file is available on the dedicated landing page - click on the pricing tab
to learn more about the contract pricing structure - PRICING is only available from the two individuals
listed on each page - the respondent or the NJPA contract manager, they are happy to provide it, but
because our website is not password protected, you must request it.
We will be sending you a monthly Contract Award announcement, communicating our most recent
contract awards. Four times a year we will also be sending you our quarterly Newsletter, which we
use to pass along industry news and expanded contract award information.
Here is that promised link ... http:// .n�lpacoo .or /nationaI-cooperative-contract-solutionsiven or-
searc 1l
Please let me know if you have any questions in the interim, and Welcome to NJPA!!
Sincerely,
3
Page 129 of 577
National Joint Powers Alliance° (herein NJPA)
REQUEST FOR PROPOSAL (herelin RFP)
SEWER VACUUM, HYDRO -EXCAVATION, AND/OR STREET SWEEPER
EQUIPMENT WITH RELATED ACCESSORIES AND SUPPLIES
RFP Opening
February 21, 2014
8:00 A.M. Central Time
At the offices of the
National Joint Powers Alliance®
20212 th Street Northeast, Staples, MN 56479
RFP
The National Joint Powers Alliance® (NJPA), on behalf of NJPA and its current and potential Member agencies to
include all Government, Higher Education, K12 Education, Non -Profit, and all other Public Agencies located nationally in
all fifty states and potentially internationally, issues this Request For Proposal (RFP) to result in a national contract
solution for the procurement of SEWER VACUUM, HYDRO -EXCAVATION, AND/OR STREET SWEEPER
EQUIPMENT WITH RELATED ACCESSORIES AND SUPPLIES. Details of this RFP are available beginning January
9, 2014 and continuing until February 13, 2014. Details may be obtained by letter of request to Maureen Knight, NJPA,
202 12th Street Northeast, P.O. Box 219, Staples, MN 56479, or by e-mail at RFP@njpacoop.org. Proposals will be
received until February 20, 2014 at 4:30 p.m. Central Time at the above address and opened February 21, 2014 at 8:00
A.M. Central Time.
RFP Timeline
January 9, 2014 Publication of'RI,-p in the print and online .1 inneyipo i , tyir Tribune,
in the print veru on of the .' Edt Lake .N'ew1 s wi thin the state of0ah, in
the print and online Dail ^ "lourn d o�'d "���n�n�>�*�°�> � thi�� the .' tyife off'
tlre;g n, the .N's11"A wirebste, and on the wireb to o 'noticelob dderv.com
February 6, 2014 Pre-Proposyd Conn renee (were, cast — conf renee cyt - Connection inti)
10:00 A.M. Central Time sept to Elk' inquirers twiro business days prior to the event)
February 13, 2014 Dead inealor R117' requests and questions
February 20, 2014 DeEtd ine.for. ,fi, lu v,vion of'Propo a s
4:30 P.M. Central Time
February 21, 2014 Public Opening g1'Proposa s
8:00 A.M. Central Time
Direct questions regarding this RFP to:
Maureen Knight at maureen.kni hg tknjpacoop.org or (218)895-4114
Page 130 of 577
4
2 Page 131 of 577
t1.E.4LE OF CONTENTS
115,'177.1D1:.17
175N
N.
Sales Tax
A.
About NJPA
O.
Shipping and Shipping Program
B.
Joint Exercise of Powers Laws
P.
Normal Working Hours
C.
Why Respond to a National Cooperative
5,
N1i 1ZKETIN(_'T !' N
Procurement Contract
6,
!'177_?1a
?Sik OI)EN1N77 ?a17717 X 1:..15
D.
The Intent of This RFP
7,
EVikU:.7ikTION
OF i'1Z !'O S/kL S
E.
Scope of This RFP
A.
Proposal Evaluation Process
F.
Expectations for Equipment/Products
B.
Proposer Responsiveness
and Services Being Proposed
C.
Proposal Evaluation Criteria
G.
Solutions Based Solicitation
D.
Other Consideration
H.
Inquiry Period
E.
Cost Comparison
I.
Pre -Proposal Conference
F.
Product Testing
DEFINITIONS
G.
Past Performance Information
A.
Proposer — Vendor
H.
Waiver of Formalities
B.
Contract
8,
!'OS
V�N,'i 17 7_ !' iZ2kTI ;(T ISSi:..7ES
C.
Time
A.
Subsequent Agreements
D.
Proposer's Response
B.
NJPA Member Sign-up Procedure
E.
Currency
C.
Reporting of Sale Activity
F.
FOB
D.
Audits
1 '1S 1517CTIONS
1 OIZ i)17E?1i5171N(_'T'rO1 71Z
E.
Hub Partner
P1ZO!'OS
51_
F.
Trade -Ins
A.
Pre -Proposal Conference
G.
Out of Stock Notification
B.
Identification of Key Personnel
H.
Termination of a Contract resulting from
C.
Proposer's Exceptions to Terms and
this RFP
Conditions
9,
(_'TEN
iZ2k iMiS ikND 5 ONDIi ON S
D.
Formal Instructions to Proposers
A.
Advertisement of RFP
E.
Questions and Answers About This
B.
Advertising a Contract Resulting From
RFP
This RFP
F.
Modification or Withdrawal of a
C.
Applicable Law
Submitted Proposal
D.
Assignment of Contract
G.
Value Added Attributes,
E.
List of Proposers
Products/Services
F.
Captions, Headings, and Illustrations
H.
Certificate of Insurance
G.
Data Practices
I.
Order Process and/or Funds Flow
H.
Entire Agreement
J.
Administrative Fees
I.
Force Majeure
?a17i71N(51S152E5511S
J.
Gratuities
A.
Line -Item Pricing
K.
Hazardous Substances
B.
Percentage Discount From Catalog or
L.
Legal Remedies
Category
M.
Licenses
C.
Hot List Pricing
N.
Material Suppliers and Sub -Contractors
D.
Ceiling Price
O.
Non -Wavier of Rights
E.
Volume Price Discounts
P.
Protests of Awards Made
F.
Sourced Product/Equipment /Open
Q.
Provisions Required by Law
Market Items
R.
Right to Assurance
G.
Cost Plus a Percentage of Cost
S.
Suspension or Disbarment Status
H.
Total Cost of Acquisition
T.
Affirmative Action
I.
Requesting Product and Service
U.
Severability
Additions/Deletions
V.
Relationship of Parties
J.
Requesting Pricing Changes
10,
F 711MI
S
K.
Price and Product Changes Format
A, B, C, D, E, F, G & P
L.
Single Statement of Pricing — Historical
11,
ia171 S1:JBNI
I SS1O5; 5'i IEC L 1S
Record of Pricing
M.
Payment Terms
2 Page 131 of 577
A. ABOUT NJPA
1_1 The National Joint Powers Alliance®- (NJPA)- is a public agency serving as a national municipal
contracting agency established under the Service Cooperative statute by Minnesota Legislative
Statute § 123A.21 with the authority to develop and offer, among other services, cooperative
procurement services to its membership. Eligible membership and participation includes states, cities,
counties, all government agencies, both public and non-public educational agencies, colleges,
universities and non-profit organizations.
1.2 Under the authority of Minnesota state laws and enabling legislation, NJPA facilitates a competitive
bidding and contracting process on behalf of the needs of itself and the needs of current and potential
member agencies nationally. This process results in national procurement contracts with various
Vendors of products/equipment and services which NJPA Member agencies desire to procure. These
procurement contracts are created in compliance with applicable Minnesota Municipal Contracting
Laws. A complete listing of NJPA cooperative procurement contracts can be found at
www.nipacoop.org.
1_3 NJPA is a public agency governed by publicly elected officials that serve as the NJPA Board of
Directors. NJPA's Board of Directors calls for all proposals, awards all Contracts, and hosts those
resulting Contracts for the benefit of its own and its Members use.
1.3.1 Subject to Approval of the NJPA Board: NJPA contracts are awarded by the action
of NJPA Board of Directors. This action is based on the open and competitive bidding
process facilitated by NJPA. The evaluation and resulting recommendation is
presented to the Board of Directors by the NJPA Proposal Evaluation Committee.
1_4 NJPA currently serves over 47,000 member agencies nationally. Both membership and utilization of
NJPA contracts continue to expand, due in part to the increasing acceptance of Cooperative
Purchasing throughout the government and education communities nationally.
1_5 NJPA cooperatively shares those contracts with its Members nationwide through various "Joint
Exercise of Powers Laws" established in Minnesota and other States. The Minnesota "Joint Exercise
of Powers Law" is Minnesota Statute §471.59 which states "Two or more governmental units ... may
jointly or cooperatively exercise any power common to the contracting parties..." Similar Joint
Exercise of Powers Laws exists within the laws of each State of the United States. This Minnesota
Statute allows NJPA to serve Member agencies located in all other states. Municipal agencies
nationally have the ability to participate in cooperative purchasing activities as a result of specific
laws of their own state. These laws can be found on our website at htM://www.njpacoop.org/national-
cooperative-contract-solutions/legal-authority/.
C��i�I: •L7�f.` ' ]�1 r�7:��%rY[]V.�Y<K�Z�]»17_rY��IYI�Z�Z�Y17�Iu1�1�YYFK� 0 MI G1
1_6 National Cooperative Procurement Contracts create value for Municipal and Public Agencies, as well
as for Vendors of products/equipment and services in a variety of ways:
1.6.1 National cooperative contracts potentially save the time and effort of Municipal and
Public Agencies who would have been otherwise charged with soliciting vendor responses to
individual RFP's, resulting in individual contracts, to meet the procurement needs of their
respective agencies. Considerable time and effort is also potentially saved by the Vendors who
would have had to otherwise respond each of those individual RFPs. A single, nationally
advertised RFP, resulting in a single, national cooperative contract can potentially replace
Page 132 of 577
thousands of individual RFPs for the same products/services that might have been otherwise
advertised by individual NJPA member agencies.
1.6.2 NJPA contracts offer our Members nationally leveraged volume purchasing discounts.
Our contract terms and conditions offer the opportunity for Vendors to recognize individual
member procurement volume commitment through additional volume based contract discounts.
1_7 State laws that permit or encourage cooperative purchasing contracts do so with the belief that
cooperative efficiencies will result in lower prices, better overall value, and considerable time savings.
1_8 The collective purchasing power of thousands of NJPA Member agencies nationwide offers the
opportunity for volume pricing discounts. Although no sales or sales volume is guaranteed by an NJPA
Contract resulting from this RFP, substantial volume is anticipated and volume pricing is requested and
justified.
1_9 NJPA and its Members desire the best value for their procurement dollar as well as a competitive
price. Pre -competed procurement contracts offer NJPA and its Member agencies the ability to directly
compare non -price factors in their procurement analysis. Vendors have the opportunity to display and
highlight value added attributes of their company, equipment/products and services without constraints of
a typical individual proposal process.
D. THE INTENT OF THIS RFP
1.10. A national contract awarded by the NJPA Board of Directors: The intent of this RFP is to
award a national contract by the action of the NJPA Board of Directors. This action will be influenced by
the recommendation of the NJPA Proposal Evaluation Committee, and as a result of the competitive
proposal and evaluation process which has been designed to reflect the best interests of NJPA and its
Member agencies. NJPA is seeking the most responsive Vendor relationship(s) to meet this need. The
goal and intent of this RFP is to follow through with an award and contract, which will be marketed
nationally through a cooperative effort between the awarded vendor(s) and NJPA.
1.11 NJPA's primary intent is to establish and provide a national cooperative procurement contract,
offering opportunities for NJPA and our Member agencies to procure quality product/equipment and
services as desired and needed. Contracts are expected to offer price levels reflective of the potential and
collective volume of NJPA and the nationally established NJPA membership base.
1.11.1 Beyond our primary intent, NJPA further desires to:
• Award a four year term contract with a fifth year contract option resulting from this RFP;
• Offer and apply any applicable technological advances throughout the term of a contract
resulting from this RFP;
• Deliver "Value Added" aspects of the company, equipment/products and services as
defined in the "Proposer's Response";
• Deliver wide spectrums of solutions to meet the needs and requirement of NJPA and
NJPA Member agencies.
• Award an exclusive contract to the most responsive vendor when it is deemed to be in the
best interest of NJPA and the NJPA Member agencies.
1.12 Non -Manufacturer Awards: NJPA reserves the right to make an award related to this invitation to
a non -manufacturer or dealer/distributor if such action is in the best interests of NJPA and its Members.
1.13 Exclusive or Multiple Awards: Based on the goals and scope of this RFP, NJPA is requesting
responders to demonstrate their ability to serve the needs of NJPA's national membership. It is NJPA's
4 Page 133 of 577
intent and desire to award a contract to a single exclusive Vendor to serve our membership's needs. To
meet the goals of this RFP, NJPA reserves the right to award a Contract to multiple Proposers where the
result of the responding Proposers justifies a multiple award and multiple contracts are deemed to be in
the best interests of NJPA Member agencies.
E. SCOPE OF THIS RFP
1.14 The scope, goal and intent of this RFP is to award a contract to a qualifying vendor defined as a
manufacturer, provider, or dealer/distributor, established as a Proposer, and deemed responsive through
our open and competitive proposal process. Vendors will be awarded contracts based on the proposal and
responders demonstrated ability to meet the expectations of the RFP and demonstrate the overall highest
valued solutions which meet and/or exceed the current and future needs and requirements of NJPA and its
Member agencies nationally within the scope of SEWER VACUUM, HYDRO -EXCAVATION,
AND/OR STREET SWEEPER EQUIPMENT WITH RELATED ACCESSORIES AND
SUPPLIES. Qualifying Proposers who are able to anticipate the current and future needs and
requirements of NJPA and NJPA member agencies; demonstrate the knowledge of any and all applicable
industry standards, laws and regulations; and possess the willingness and ability to distribute, market to
and service NJPA Members in all 50 states are preferred. NJPA requests proposers submit their entire
product line as it applies and relates to the scope of this RFP. All proposals deemed responsive will be
evaluated based on their ability to provide the overall highest value to NJPA and NJPA Member agencies.
One of the measures of overall highest value will be the proposed breadth and depth of products and
services.
1.15 Best and Most Responsive — Responsible Proposer: It is the intent of NJPA to award a Contract to
the best and most responsible and responsive Proposer(s) offering the best overall quality and selection of
equipment/products and services meeting the commonly requested specifications of the NJPA and NJPA
Members, provided the Proposer's Response has been submitted in accordance with the requirements of
this RFP.
1.16 Sealed Proposals: NJPA will receive sealed proposal responses to this RFP in accordance with
accepted standards set forth in the Minnesota Procurement Code and Uniform Municipal Contracting
Law. Awards may be made to responsible and responsive Proposers whose proposals are determined in
writing to be the most advantageous to NJPA and its current or qualifying future NJPA Member agencies.
1.17 Use of Contract: Any Contract resulting from this solicitation shall be awarded with the
understanding that it is for the sole convenience of NJPA and its Members. NJPA and/or its members
reserve the right to obtain like product/equipment and services solely from this Contract or from another
contract source of their choice or from a contract resulting from their own procurement process.
1.18 NJPA's interest in a contract resulting from this RFP: Not withstanding its own use, to the extent
NJPA issues this RFP and any resulting contract for the use of its Members, NJPA's interests and liability
for said use shall be limited to the competitive proposal process performed and terms and conditions
relating to said contract and shall not extend to the products, services, or warranties of the Awarded
Vendor or the intended or unintended effects of the product/equipment and services procured there from.
1.19 Awarded Vendor's interest in a contract resulting from this RFP: Awarded Vendors will be able
to offer to NJPA, and current and potential NJPA Members, only those products/equipment and services
specifically awarded on their NJPA Awarded Contract(s). Awarded Vendors may not offer as "contract
compliant", products/equipment and services which are not specifically identified and priced in their
NJPA Awarded Contract.
1.20 Sole Source of Responsibility- NJPA desires a "Sole Source of Responsibility" Vendor meaning the
Vendor will take sole responsibility for the performance of delivered products/services. NJPA also desires
sole responsibility with regard to:
Page 134 of 577
1.20.1 Scope of Products/Services: NJPA desires a provider for the broadest possible scope of
products/equipment and services being proposed over the largest possible geographic area and to
the largest possible cross-section of NJPA current and potential Members.
1.20.2 Vendor use of sub -contractors in sourcing or delivering product/equipment and
services: NJPA desires a single source of responsibility for equipment/products and services
proposed. Proposers are assumed to have sub -contractor relationships with all organizations and
individuals whom are external to the Proposer and are involved in providing or delivering the
product/equipment and services being proposed. Vendor assumes all responsibility for the
equipment/products and services and actions of any such Sub -Contractor.
1.21 Additional Definitions for the scope of this solicitation.
1.21.1 In addition to SEWER VACUUM, HYDRO -EXCAVATION, AND/OR STREET
SWEEPER EQUIPMENT WITH RELATED ACCESSORIES AND SUPPLIES, this
solicitation should be read to include, but not limited to:
1.21.1.1 N/A
1.21.2 NJPA reserves the right to limit the scope of this solicitation for NJPA and current and
potential NJPA member agencies.
1.22 Suggested Solutions Options
1.22.1 All potential Proposers are assumed to be professionals in their respective fields. As
professionals you are deemed to be intimately familiar with the spectrum of NJPA and NJPA
Members' needs and requirements with respect to the scope of this RFP.
1.22.2 With this intimate knowledge of NJPA and NJPA Members' needs, Proposers are
instructed to provide their proposal response in a format describing their solutions to those current
and future needs and requirements. Proposers should take care to be economical in their response
to this RFP.
1.22.3 Multiple solutions to the needs of NJPA and NJPA Members are possible. Examples
could include:
1.22.3.1 Equipment/Products Only Solution: Equipment/products Only Solution may
be appropriate for situations where NJPA or NJPA Members possess the ability, either in-
house or through local third party contractors, to properly install and bring to operation
those equipment/products being proposed.
1.22.3.2 Turn -Key Solutions: A Turn -Key Solution is a combination of
equipment/products and services which provides a single price for equipment/products,
delivery, and installation to a properly operating status. Generally this is the most
desirable solution as NJPA and NJPA Members may not possess, or desire to engage,
personnel with the necessary expertise to complete these tasks internally or through other
independent contractors
1.22.3.3 Good, Better, Best: Where appropriate and properly identified, Proposers are
invited to offer the CHOICE of good — better — best multiple grade solutions to NJPA and
NJPA Members' needs.
1.22.3.4 Proven — Accepted — Leading Edge Technology: Where appropriate and
6 Page 135 of 577
properly identified, Proposers are invited to provide an appropriate identified spectrum of
technology solutions to compliment or enhance the functionality of the proposed
solutions to NJPA and NJPA Members' needs both now and into the future.
1.23 Overlap of Scope:
1.23.1 When considering equipment, products, or groups of product/equipment and services
submitted as a part of your response, and whether inclusion of such will fall within a "Scope of
Proposal", please consider the validity of an inverse statement.
• For example, pencils and post -it -notes can generally be classified as office
supplies and office supplies generally include pencils and post -it -notes.
• In contrast, computers (PCs and peripherals) can generally be considered office
supplies; however, the scope of office supplies does not generally include
computer servers and infrastructure.
In conclusion: With this in mind, individual products and services must be
examined individually by NJPA, from time to time and in its sole discretion, to
determine their compliance and fail within the original "Scope" as intended by
NJPA.
1.24 Geographic Area to be Proposed: This RFP invites proposals to provide SEWER VACUUM,
HYDRO -EXCAVATION, AND/OR STREET SWEEPER EQUIPMENT WITH RELATED
ACCESSORIES AND SUPPLIES to NJPA and NJPA Members throughout the entire United States and
possibly internationally. Proposers will be expected to express willingness to explore service to NJPA
Members located abroad; however the lack of ability to serve Members outside of the United States will
not be cause for non -award. The ability and willingness to serve Canada, for instance, will be viewed as a
value-added attribute.
1.25 Manufacturer as a Proposer: If the Proposer is a Manufacturer or wholesale distributor, the
response received will be evaluated on the basis of a response made in conjunction with that
Manufacturer's authorized Dealer Network. Unless stated otherwise, a Manufacturer or wholesale
distributor Proposer is assumed to have a documented relationship with their Dealer Network where that
Dealer Network is informed of, and authorized to accept, purchase orders pursuant to any Contract
resulting from this RFP on behalf of the Manufacturer or wholesale distributor Proposer. Any such dealer
will be considered a sub -contractor of the Proposer/Vendor. The relationship between the Manufacturer
and wholesale distributor Proposer and its Dealer Network may be proposed at the time of the proposed
submission if that fact is properly identified.
1.26 Dealer/Re-seller as a Proposer: If the Proposer is a dealer or re -seller of the products and/or
services being proposed, the response will be evaluated based on the Proposer's authorization to provide
those products and services from their manufacturer. Where appropriate, Proposers must document their
authority to offer those products and/or services.
1.27 Contract Term: At NJPA's option a contract resulting from this RFP will become effective either;
1) The date awarded by the NJPA Board of Directors, or 2) The day following the expiration date of an
existing NJPA procurement contract for the same or similar product/equipment and services.
1.27.1 NJPA is seeking a Contract base term of four years as allowed by Minnesota Contracting
Law. Full term is expected. One additional one-year renewal -extension may be offered by NJPA
to Vendor beyond the original four year term if NJPA deems such action to be in the best interests
of NJPA and its Members. NJPA reserves the right to conduct periodic business reviews
throughout the term of the contract.
Page 136 of 577
1.28 Minimum Contract Value: NJPA anticipates considerable activity resulting from this RFP and
subsequent award; however, no commitment of any kind is made concerning actual quantities to be
acquired. NJPA does not guarantee usage. Usage will depend on the actual needs of the NJPA Members
and the value of the awarded contract.
1.29 Estimated Contract Volume: Estimated quantities and sales volume are based on potential usage
by NJPA and NJPA Member agencies nationally.
1.30 Largest Possible Solution: If applicable, Contracts will be awarded to Proposer(s) able to deliver a
proposal meeting the entire needs of NJPA and its Members within the scope of this RFP. NJPA prefers
Proposers submit their complete product line of products and services described in the scope of this RFP.
NJPA reserves the right to reject individual, or groupings of specific equipment/products and services
proposals as a part of the award.
1.31 Contract Availability: This Contract must be available to all current and potential NJPA Members
who choose to utilize this NJPA Contract to include all governmental and public agencies, public and
private primary and secondary education agencies, and all non-profit organizations nationally.
1.32 Proposer's Commitment Period: In order to allow NJPA the opportunity to evaluate each proposal
thoroughly, NJPA requires any response to this solicitation be valid and irrevocable for ninety (90) days
after the date proposals were opened regarding this RFP.
F. EXPECTATIONS FOR EQUIPMENT/PRODUCTS AND SERVICES BEING PROPOSED
1.33 Industry Standards: Except as contained herein, the specifications or solutions for this RFP
shall be those accepted guidelines set forth by the SEWER VACUUM, HYDRO -EXCAVATION,
AND/OR STREET SWEEPER EQUIPMENT WITH RELATED ACCESSORIES AND
SUPPLIES industry, as they are generally understood and accepted within that industry across the nation.
Submitted products/equipment, related services, and their warranties and assurances are required to meet
and/or exceed all current, traditional and anticipated needs and requirements of NJPA and its Members.
1.33.1 Deviations from industry standards must be identified by the Proposer and
explained how, in their opinion, the equipment/products and services they propose will render
equivalent functionality, coverage, performance, and/or related services. Failure to detail all such
deviations may comprise sufficient grounds for rejection of the entire proposal.
1.33.2 Technical Descriptions/Specifications. Proposers must supply sufficient information to:
• Demonstrate the Proposer's knowledge of industry standards, and
• Identify the equipment/products and services being proposed, and
• Differentiate those products and services from others.
Excessive technical descriptions and specifications which, in the opinion of NJPA unduly
enlarge the proposal response may reduce evaluation points awarded on Form G.
1.34 Important note: NJPA does not typically provide product and service specifications; rather NJPA is
requesting an industry standard or accepted specification for the requested product/equipment and
services. Where specific line items are specified, those line items should be considered the minimum
which can be expanded by the Proposer to deliver the Proposer's "Solution" to NJPA and NJPA
Members' needs.
1.35 Commonly used Product/Equipment and Services: It is important that the equipment/products
and services submitted are the equipment/products and services commonly used by public sector entities.
8 Page 137 of 577
1.36 New Current Model Product/Equipment: Proposals submitted shall be for new, current model
products and services with the exception of certain close-out products allowed to be offered on the
Proposer's "Hot List" described herein.
1.37 Compliance with laws and standards: All items supplied on this Contract shall comply with any
current applicable safety or regulatory standards or codes.
1.38 Delivered and operational; Products/equipment offered herein are to be proposed based upon being
delivered and operational at the NJPA Member's site. Exceptions to "delivered and operational" must be
explicitly disclosed in the "Total Cost of Acquisition" section of your proposal response.
1.39 Warranty: The Proposer warrants that all products, equipment, supplies, and services delivered
under this Contract shall be covered by the industry standard or better warranty. All products and
equipment should carry a minimum industry standard manufacturer's warranty that includes materials and
labor. The Proposer has the primary responsibility to submit product specific warranty as required and
accepted by industry standards. Dealer/Distributors agree to assist the purchaser in reaching a solution in
a dispute over warranty's terms with the manufacturer. Any manufacturer's warranty which is effective
past the expiration of the warranty will be passed on to the NJPA member. Failure to submit a minimum
warranty may result in non -award.
1.40 Proposer's Warrants: The Proposer warrants all products/equipment and related services furnished
hereunder will be free from liens and encumbrances; defects in design, materials, and workmanship; and
will conform in all respects to the terms of this RFP including any specifications or standards. In addition,
Proposer/Vendor warrants the products/equipment and related services are suitable for and will perform
in accordance with the purposes for which they were intended.
G. SOLUTIONS BASED SOLICITATION
1.41 NJPA solicitations and contract process will not offer specific specifications for proposers to meet or
base your response on. This RFP is a "Solutions Based Solicitation." This means the proposers are asked
to understand and anticipate the current and future needs of NJPA and the nationally located NJPA
membership base, within the scope of this RFP, and including specifications commonly desired or
required by law or industry standards. Your proposal will be evaluated in part on your demonstrated
ability to meet or exceed the needs and requirements of NJPA and our member agencies within the
defined scope of this RFP.
H. INQUIRY PERIOD
1.42 The inquiry period shall begin at the date of first advertisement and continue to the "Deadline for
Requests." RFP packages shall be distributed to Potential Bidders during the inquiry period. The purpose
for the defined "Inquiry Period" is to ensure proposers have enough time to complete and deliver the
proposal to our office.
I. PRE -PROPOSAL CONFERENCE
1.43 Potential Proposers inquiring before the optional "Pre -Proposal Conference" will be invited via the
e-mail address used to make their inquiry. The purpose of the pre -proposal conference is to allow
Potential Proposers to ask questions and hear answers from their own questions and the questions of other
Potential Proposers.
2, DEFINITIONS
A. PROPOSER - VENDOR
9 Page 138 of 577
2_1 Exclusive Vendor- A sole Vendor awarded in a product category. NJPA reserves the right to award
to an Exclusive Vendor in the event that such an award is in the best interests of NJPA Members
nationally. A Proposer that exhibits and demonstrates the ability to offer and execute an outstanding
overall program, demonstrates the ability and willingness to serve NJPA current and qualifying Members
in all 50 states and comply with all other requirements of this RFP, is preferred.
2_2 Potential Proposer- A person or entity requesting a copy of this RFP.
2_3 Proposer- A company, person, or entity delivering a timely response to this RFP.
2_4 Vendor- One of a number of Proposers whose proposal has been awarded a contract pursuant to this
RFP.
2_5 Request for Proposal- Herein referred to as RFP.
B. CONTRACT
2_6 "Contract" as used herein shall mean this RFP, pricing, and fully executed forms P, C, D and E
("Acceptance and Award") with final terms and conditions. Form E will be executed on or after award
and will provide final clarification of terms and conditions of the award.
C. TIME
2_7 Periods of time, stated as number of days, shall be in calendar days.
D. PROPOSER'S RESPONSE
2_8 A Proposer's Response is the entire collection of documents as they are received by NJPA from a
Potential Proposer in response to this RFP.
E. CURRENCY
WlEel At
2_9 All transactions are payable in U.S. dollars on U.S. sales. All administrative fees are to be paid in
U.S. dollars.
2.10 FOB stands for "Freight On Board" and defines the point at which responsibility for loss and
damage of product/equipment purchased is transferred from Seiler to Buyer. "FOB Destination" defines
that transfer of responsibility for loss is transferred from Seller to Buyer at the Buyer's designated
delivery point.
2.11 FOB does not identify who is responsible for the costs of shipping. The responsibility for the costs of
shipping is addressed elsewhere in this document.
INST10 `C IS_?NS i 01Z PIZEPAiZINGT'r 'Y01 71Z !)IZOP SAS
A. PRE -PROPOSAL CONFERENCE
3_1 A non -mandatory pre -proposal conference will be held at the date and time specified in the time line
on page one of this RFP. Conference call and web connection information will be sent to all Potential
Proposers through the same means employed in their inquiry. The purpose of this conference call is to
allow Potential Proposers to ask questions regarding this RFP. Only answers issued in writing by NJPA
to questions asked before or during the Pre -proposal Conference shall be considered binding.
10 Page 139 of 577
B. IDENTIFICATION OF KEY PERSONNEL
3_2 Vendor will designate one senior staff individual who will represent the awarded Vendor to NJPA.
This contact person will correspond with members for technical assistance, questions or problems that
may arise including instructions regarding different contacts for different geographical areas as needed.
3_3 Individuals should also be identified (if applicable) as the primary contacts for the contents of this
proposal, marketing, sales, and any other area deemed essential by the Proposer.
C. PROPOSER'S EXCEPTIONS TO TERMS AND CONDITIONS
3_4 Any exceptions, deviations, or contingencies a Proposer may have to the terms and conditions
contained herein must be documented on Form C.
3_5 Exceptions, deviations or contingencies stipulated in Proposer's Response, while possibly necessary
in the view of the Proposer, may result in disqualification of a Proposal Response.
D. FORMAL INSTRUCTIONS TO PROPOSERS
3_6 It is the responsibility of all Proposers to examine the entire RFP package, to seek clarification of any
item or requirement that may not be clear and to check all responses for accuracy before submitting a
Proposal. Negligence in preparing a Proposal confers no right of withdrawal after the deadline for
submission of proposals.
3_7 All proposals must be sent to "The National Joint Powers Alliance®, 202 12th ST NE Staples, MN
56479."
3_8 Format for proposal response: All proposals must be physically delivered to NJPA at the above
address in the following format:
3.8.1 Hard copy original signed, completed, and dated forms C,D,F, and hard copy signed
signature page only from forms A and P from this RFP,
3.8.2 Hard copies of all addenda issued for the RFP with original counter signed by the Proposer,
3.8.3 Certificate of insurance verifying the coverage identified in this RFP,
3.8.4 A complete copy of your response on a CD (Compact Disc) or flash drive. The copy shall
contain completed Forms A,B,C,D,F & P, your statement of products and pricing (including
apparent discount) together with all appropriate attachments. Everything you send with your hard
copy should also be included in the electronic copy. As a public agency, NJPA proposals,
responses and awarded contracts are a matter of public record, except for that data included in the
proposals, responses and awarded contracts that is classified as nonpublic; thus, pursuant to NJPA
policies and RFP terms and conditions, all documentation, except for that data which is nonpublic
is available for review by the public through a public records request. If you wish to request that
certain information that falls within Minnesota Statute §13.37 be redacted, such request must be
made within thirty -days of award/non-award.
3_9 All Proposal forms must be submitted in English and be legible. All appropriate forms must be
executed by an authorized signatory of the Proposer. Blue ink is preferred for signatures.
3.10 Proposal submissions should be submitted using the electronic forms provided. If a Proposer chooses
to use alternative documents for their response, the proposer will be responsible for ensuring the content
is effectively equal to the NJPA form and the document is in a format readable by NJPA.
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3.11 It is the responsibility of the Proposer to be certain the proposal submittal is in the physical
possession of NJPA on or prior to the deadline for submission of proposals.
3.11.1 Proposals must be submitted in a sealed envelope or box properly addressed to NJPA and
prominently identifying the proposal number, proposal category name, the message "Hold for
Proposal Opening", and the deadline for proposal submission. NJPA cannot be responsible for
late receipt of proposals. Proposals received by the correct deadline for proposal submission will
be opened and the name of each Proposer and other appropriate information will be publicly read.
3.12 Corrections, erasures, and interlineations on a Proposer's Response must be initialed by the
authorized signer in original ink on all copies to be considered.
3.13 Addendums to the RFP: The Proposer is responsible for ensuring receipt of all addendums to this
RFP.
3.13.1 Proposer's are responsible for checking directly with the NJPA website for addendums to
this RFP.
3.13.2 Addendums to this RFP can change terms and conditions of the RFP including the
deadline for submission of proposals.
E. QUESTIONS AND ANSWERS ABOUT THIS RFP
3.14 Upon examination of this RFP document, Proposer shall promptly notify the NJPA of any
ambiguity, inconsistency, or error they may discover. Interpretations, corrections and changes to this RFP
will be made by NJPA through addendum. Interpretations, corrections, or changes made in any other
manner will not be binding and Proposer shall not rely upon such.
3.15 Submit all questions about this RFP, in writing, referencing "SEWER VACUUM, HYDRO -
EXCAVATION, AND/OR STREET SWEEPER EQUIPMENT WITH RELATED ACCESSORIES
AND SUPPLIES to Maureen Knight, NJPA 202 12th Street NE, Staples, MN 56479 or
RFP@njpacoop.org. Those not having access to the Internet may call Maureen Knight at (218) 895-4114.
Requests for additional information or interpretation of instructions to Proposers or technical
specifications shall also be addressed to Maureen Knight. NJPA urges Potential Proposers to
communicate all concerns well in advance of the
received less than seven (7) days ending at 4:00 p.m.
to proposal due -date cannot be answered.
deadline to avoid misunderstandings. Questions
Central Time of the seventh (7"') calendar day prior
3.16 If the answer to a question is deemed by NJPA to have a material impact on other potential proposers
or the RFP itself, the answer to the question will become an addendum to this RFP.
3.17 If the answer to a question is deemed by NJPA to be a clarification of existing terms and conditions
and does not have a material impact on other potential proposers or the RFP itself, no further
documentation of that question is required.
3.18 As used in this solicitation, clarification means communication with a Potential Proposer for the sole
purpose of eliminating minor irregularities, informalities, or apparent clerical mistakes in the RFP.
3.19 Addenda are written instruments issued by NJPA that modify or interpret the RFP. All addenda
issued by NJPA shall become a part of the RFP. Addenda will be delivered to all Potential Proposers
using the same method of delivery of the original RFP material. NJPA accepts no liability in connection
with the delivery of said materials. Copies of addenda will also be made available on the NJPA website
at www.njpacoon.org by clicking on "Current and Pending Solicitations" and from the NJPA offices. No
questions will be accepted by NJPA later than seven (7) days prior to the deadline for receipt of
proposals, except an addendum withdrawing the request for proposals or one that includes postponement
of the date of receipt of proposals. Each Potential Proposer shall ascertain prior to submitting a Proposal
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that it has received all addenda issued, and the Proposer shall acknowledge their receipt in its Proposal
Response.
3.20 An amendment to a submitted proposal must be in writing and delivered to NJPA no later than the
time specified for opening of all proposals.
F. MODIFICATION OR WITHDRAWAL OF A SUBMITTED PROPOSAL
3.21 A submitted proposal may not be modified, withdrawn from or cancelled by the Proposer for a
period of ninety (90) days following the date proposals were opened regarding this RFP. Prior to the
deadline for submission of proposals, any proposal submitted may be modified or withdrawn by notice
to the NJPA Manager of Bids and Contracts. Such notice shah be submitted in writing and include the
signature of the Proposer and shall be delivered to NJPA prior to the deadline for submission of
proposals and it shall be so worded as not to reveal the content of the original proposal. However, the
original proposal shall not be physically returned to the Potential Proposer until after the official
proposal opening. Withdrawn proposals may be resubmitted up to the time designated for the receipt of
the proposals if they are then fully in conformance with the Instructions to Proposer.
G. VALUE ADDED ATTRIBUTES, PRODUCTS/SERVICES
3.22 Examples of Value Added Attributes: Value -Added attributes, products and services are items
offered in addition to the products and services being proposed which adds value to those items being
proposed. The availability of a contract for maintenance or service after the initial sale, installation, and
set-up may, for instance, be "Value Added Services" for products where a typical buyer may not have the
ability to perform these functions.
3.23 Where to document Value Added Attributes: The opportunity to indicate value added dimensions
and such advancements will be available in the Proposer's Questionnaire and Proposer's product and
service submittal.
3.24 Value added equipment/products and services and expanded services, as they relate to this RFP, will
be given positive consideration in the award selection. Consideration will be given to an expanded
selection of "SEWER VACUUM, HYDRO -EXCAVATION, AND/OR STREET SWEEPER
EQUIPMENT WITH RELATED ACCESSORIES AND SUPPLIES", and advances to provide
products/services, supplies meeting and/or exceeding today's industry standards and expectations. A
value add would include a program or service that further serves the members needs above and possibly
beyond standard expectation and complements the equipment/products and services and training. Value
added could include areas of product and service, sales, ordering, delivery, performance, maintenance,
technology, and service that furthers the functionality and effectiveness of the procurement process while
remaining within the scope of this RFP.
3.25 Minority, Small Business, and Women Business Enterprise (WMBE) participation: It is the
policy of some NJPA Members to involve Minority, Small Business, and WMBE contractors in the
process to purchase product/equipment and related services. Vendors should document WMBE status for
their organization AND any such status of their affiliates (i.e. Supplier networks) involved in carrying out
the activities invited. The ability of a Proposer to provide "Credits" to NJPA and NJPA Members in these
subject areas, either individually or through related entities involved in the transaction, will be evaluated
positively by NJPA and reflected in the "value added" area of the evaluation. NJPA is committed to
facilitating the realization of such "Credits" through certain structuring techniques for transactions
resulting from this RFP.
3.26 Environmentally Preferred Purchasing Opportunities: There is a growing trend among NJPA
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Members to consider the environmental impact of the equipment/products and related services they
purchase. "Green" characteristics demonstrated by responding companies will be evaluated positively by
NJPA and reflected in the "value added" area of the evaluation. Please identify any Green characteristics
of the product/equipment and related services in your proposal and identify the sanctioning body
determining that characteristic. Where appropriate, please indicate which products have been certified as
"green" and by which certifying agency.
3.27 On -Line Requisitioning systems: When applicable, on-line requisitioning systems will be viewed
as a value-added characteristic. Proposer shah include documentation about user interfaces that make on-
line ordering easy for NJPA Members as well as the ability to punch -out from mainstream e -Procurement
or Enterprise Resource Planning (ERP) systems that NJPA Members may currently utilize.
3.28 Financing: The ability of the Proposer to provide financing options for the products and services
being proposed will be viewed as a Value Added Attribute.
H. CERTIFICATE OF INSURANCE
3.29 Vendors shall provide evidence of liability insurance coverage identified below in the form of an
ACCORD binder form with their proposal. Upon Award issued pursuant to this contract, and prior to the
execution of any commerce relating to such award, Vendor will be responsible for providing verification,
in the form of an ACCORD binder identifying the coverage required below and identifying NJPA as a
"Certificate Holder." Vendor will be responsible to maintain such insurance coverage at their own
expense throughout the term of any contract resulting from this solicitation.
3.30 Any exceptions and/or assumptions to the insurance requirements must be identified on Attachment
C. Exceptions and/or assumptions will be taken into consideration as part of the evaluation process;
however, vendors must be specific. If vendors do not specify any exceptions and/or assumptions at time
of proposal submission, NJPA will not consider any additional exceptions and/or assumptions during
negotiations. Upon contract award, the successful vendor must provide the Certificate of Insurance
identifying the coverage as specified.
3.31 The awarded vendor must maintain, for the duration of its contract, $1.5 million in General Liability
insurance coverage or General Liability insurance in conjunction with an Umbrella for a total combined
coverage of $1.5 million. Work on the contract shall not begin until after the awarded vendor has
submitted acceptable evidence of the required insurance coverage. Failure to maintain any required
insurance coverage or acceptable alternative method of insurance will be deemed a breach of contract.
MINIMUM SCOPE AND LIMITS OF INSURANCE: Vendor shall provide coverage with limits of
liability not less than those stated below. An excess liability policy or umbrella liability policy may be
used to meet the minimum liability requirements provided that the coverage is written on a "following
form" basis.
Commercial General Liability — Occurrence Form
Policy shall include bodily injury, property damage and broad form contractual iability and XCU
coverage.
Each Occurrence
$1,500,000
3.32 The insurance requirements herein are minimum requirements for this Contract and in no way limit
the indemnity covenants contained in this Contract. NJPA in no way warrants that the minimum limits
contained herein are sufficient to protect the Vendor from liabilities that might arise out of the
performance of the work under this Contract by the Vendor, his agents, representatives, employees or
subcontractors and Vendor is free to purchase additional insurance as may be determined necessary.
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3.33 Acceptability of Insurers: Insurance is to be placed with insurers duly licensed or authorized to
do business in the State of Minnesota and with an "A.M. Best" rating of not less than A- VII. NJPA in
no way warrants that the above required minimum insurer rating is sufficient to protect the Vendor from
potential insurer solvency.
3.34 Subcontractors: Vendors' certificate(s) shah include all subcontractors as additional insureds
under its policies or Vendor shall furnish to NJPA separate certificates for each subcontractor. All
coverage for subcontractors shall be subject to the minimum requirements identified above.
I. ORDER PROCESS AND/OR FUNDS FLOW
3.32 Please propose an order process and funds flow. Please choose from one of the following:
3.32.1 B -TO -G: The Business -to -Government order process and/or funds flow model involves
NJPA Members issuing Purchase Orders directly to a Vendor and pursuant to a Contract resulting
from this RFP. Administrative fees may also be used for purposes as allowed by Minnesota State
Law and approved by the Board of Directors.
3.32.3 Other: Please fully identify.
J. ADMINISTRATIVE FEES
3.33 Proposer agrees to authorize and/or allow for an administrative fee payable to NJPA by an Awarded
Vendor in exchange for its facilitation and marketing of a Contract resulting from this RFP to current and
potential NJPA Members. This Administration Fee shall be:
3.33.1 Calculated as a percentage of the dollar volume of all equipment/products and services
provided to and purchased by NJPA Members or calculated as reasonable and acceptable method
applicable to the contracted transaction, and
3.33.2 Included in, and not added to, the pricing included in Proposer's Response to this RFP, and
3.33.3 Designed to offset the anticipated costs of NJPA's involvement in contract management,
facilitating marketing efforts, Vendor training, and any order processing tasks relating to the
Contract resulting from this RFP. Administrative fees may also be used for other purposes as
allowed by Minnesota law. Administrative fees may also be used for other purposes as allowed
by Minnesota law.
3.33.3.1 Typical administrative fees for a B -TO -G order process and funds flow is 2.0%.
3.34 The opportunity to propose these factors and an appropriate administrative fee is available in the
Proposer's Questionnaire.
4, PIZI INGT STIZATEGTIES
4_1 NJPA requests Potential Proposers respond to this RFP only if they are able to offer a wide array of
equipment/products and services and at prices lower and better value than what they would ordinarily
offer to single government agency, larger school district, or regional cooperative.
4_2 RFP is an "Indefinite Quantity Product/Equipment and Related Service Price and Program Request"
with potential national sales distribution and service. Proposers are agreeing to fulfill Contract obligations
regarding each product/equipment to which you provide a description and a price. If Proposer's solution
requires additional supporting documentation, describe where it can be found in your submission. If
Proposer offers the solution in an alternative fashion, describe your solution to be easily understood. All
pricing must be copied on a CD along with other requested information as a part of a Proposer's
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Response.
4_3 Regardless of the payment method selected by NJPA or NJPA Member, a total cost associated with
any purchase option of the equipment/products and services and being supplied must always be disclosed
at the time of purchase.
4_4 Primary Pricing/Secondary Pricing Strategies- All Proposers will be required to submit "Primary
Pricing" in the form of either "Line -Item Pricing," or "Percentage Discount from Catalog Pricing," or a
combination of these pricing strategies. Proposers are also encouraged to offer OPTIONAL pricing
strategies such as but not limited to "Hot List," "Sourced Product/Equipment" and "Volume Discounts,"
as well as financing options such as leasing.
A. LINE -ITEM PRICING
4_5 Line -Item pricing- A pricing format where specific individual products and/or services are offered at
specific individual Contract prices. Products/equipment and/or related services are individually priced and
described by characteristics such as manufacture name, stock or part number, size, or functionality. This
method of pricing offers the least amount of confusion as products/equipment and prices are individually
identified however, Proposers with a large number of products/equipment to propose may find this
method cumbersome. In these situations, a percentage discount from catalog or category pricing model
may make more sense and increase the clarity of the contract pricing format.
4_6 All Line -Item Pricing items must be numbered, organized, sectioned, including SKU's (when
applicable) and easily understood by the Evaluation Committee and members.
4_7 Line -Item Pricing items are to be submitted in an Excel spreadsheet format provided and are to
include all appropriate identification information necessary to discern the line item from other line items
in each Responder's proposal.
4_8 The purpose for the excel spreadsheet format for Line -Item Pricing is to be able to use the "Find"
function to quickly find any particular item of interest. For that reason, Proposers are responsible for
providing the appropriate product and service identification information along with the pricing
information which is typically found on an invoice or price quote for such products/equipment and related
services.
4_9 All products/equipment and related services typically appearing on an invoice or price quote must be
individually priced and identified on the line -item price sheet, including any and all ancillary costs.
4.10 Proposers are asked to provide both a published "List" price as well as a "Proposed Contract Price"
in their pricing matrix. "The published List" price will be the standard "quantity of one" price currently
available to government and educational customers excluding cooperative and volume discounts.
B. PERCENTAGE DISCOUNT FROM CATALOG OR CATEGORY
4.11 Percent Discount From Catalog, list or Category Pricing- A specific percentage discount from a
"Catalogue or List Price" defined as a published Manufacturer's Suggested Retail Price (MSRP) for the
products/equipment or related services being proposed.
4.12 Individualized percentage discounts can be applied to any number of defined product groupings.
4.13 A Percentage Discount from MSRP may be applied to all elements identified in MSRP including all
Manufacturer Options applicable to the product/equipment or related service.
4.14 Accessory options requested by the customer and related to the general scope of this RFP but are
not under the current contract will be priced using a "Sourced Product/equipment pricing model" as
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defined herein. See Section F
4.15 When a Proposer elects to use "Percentage Discount from Catalog or Category," Proposer will be
responsible for providing and maintaining current published "MSRP" with NJPA and must be included
in their proposal and provided throughout the term of any Contract resulting from this RFP.
4.16 NJPA reserves the right to review catalogs submitted to determine if the represented products and
services reflect and relate to the scope of this RFP. Each new catalog received may have the effect of
adding new product offerings and deleting products no longer carried by the Vendor. New catalogs shah
apply to the Contract only upon approval of the NJPA. Non -approved use of catalogs may result in
termination for convenience. New price lists or catalogs found to be offering non -contract items during
the Contract may be grounds for terminating the Contract for convenience. New optional accessories for
product/equipment and related services may be added to the Contract through the NJPA approval process
at the time they become available.
C. HOT LIST PRICING
4.17 Where applicable, NJPA also invites the Vendor, at their option, to offer a specific selection of
products/services, defined as a Hot List selection offer pricing at greater discounts or related advantages
than those listed in the standard Contract pricing. All product/service pricing, including the Hot List
Pricing, must be submitted electronically provided in Excel format. Hot List pricing must be submitted in
a Line -Item format. Providing or offering a "Hot List Selection" of equipment/products and related
services is optional. Equipment/products and related services may be added or removed from the "Hot
List" at any time.
4.18 Hot List program and pricing when applicable may also be used to discount and liquidate close-out
and discontinued equipment/products and related services as long as those close-out and discontinued
items are clearly labeled as such. Current ordering process and administrative fees apply. This option
must be published and made available to all NJPA Members.
4.19 Hot List Program and Pricing is allowed to change at the discretion of the Vendor within the
definition of Hot List Pricing. The Vendor is responsible to maintain current Hot List product/equipment
and related service descriptions and Pricing with NJPA.
D. CEILING PRICE
4.20 Proposal pricing is to be established as a ceiling price. At no time may the proposed
equipment/products and related services be offered pursuant to this Contract at prices above this ceiling
price without request and approval by NJPA. IMPORTANT NOTE: Contract prices may be reduced to
allow for volume considerations and commitments and to meet the specific and unique needs of an NJPA
Member.
4.21 Allowable specific needs may include competitive situations, certain purchase volume
commitments or the creation of custom programs based on the individual needs of NJPA Members.
4.22 Proposers are free to offer volume commitment discounts from the contract pricing documented in a
Contract resulting from this RFP. Volume considerations shall be determined between the Vendor and
individual NJPA Members on a case-by-case basis.
4.23 Nothing in this Contract establishes a favored member relationship between the NJPA or any NJPA
Member and the Vendor. The Vendor will, upon request by NJPA Member, extend this same reduced
price offered or delivered to another NJPA Member provided the same or similar volume commitment,
specific needs, terms, and conditions, a similar time frame, seasonal considerations, locations,
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competitively situations and provided the same manufacturer support is available to the Vendor.
4.24 All price adjustments are to be offered equally to all NJPA Members exhibiting the same or
substantially similar characteristics such as purchase volume commitments, and timing including the
availability of special pricing from the Vendor's suppliers.
4.25 Additional Quantities:
4.25.1 The contract awarded vendor will accept orders for additional quantities at the same prices,
terms and conditions, providing the NJPA Member exercises the option before a specific date,
mutually agreed upon between member and contract awarded vendor at time of original purchase
order.
4.25.2 Any extension(s) of pricing beyond the specific date shall be upon mutual consent between
the NJPA Member and the contract awarded vendor.
F. SOURCED PRODUCT/EQUIPMENT /OPEN MARKET ITEMS
4.26 NJPA or NJPA Members may from time to time, request product/equipment and/or
equipment/products and related services that are within the related scope of this RFP, which are not
included in an awarded Vendor's line -item product/equipment and related service listing or "list or
catalog." These items are known as Sourced Product/Equipment or Open Market Items.
4.27 An awarded Vendor resulting from this RFP may "Source" equipment/products and related services
for NJPA or an NJPA Member to the extent they:
4.27.1 Identify all such equipment, products and services as "Sources Product/Equipment " or
"Open Market Items" on any quotation issued in reference to an NJPA awarded contract, and
provided to either NJPA or an NJPA Member, and
4.27.2 All applicable acquisition regulations pertaining to the purchase of such equipment,
products and services have been followed, as defined by NJPA or the NJPA Member receiving
quotation from Vendor, and
4.27.3 NJPA or the NJPA Member has determined the prices as quoted by Vendor for such
equipment, products and services are deemed to be fair and reasonable and are acceptable to the
member.
G. COST PLUS A PERCENTAGE OF COST
4.28 Cost plus a percentage of cost as a primary pricing mechanism is not desirable.
H. TOTAL COST OF ACQUISITION
4.29 The Total Cost of Acquisition for the equipment/products and related services being proposed,
including those payable by NJPA Members to either the Proposer or a third parry, shall be defined as:
• The cost of the proposed equipment/products product/equipment and related services delivered
and operational for its intended purpose in the end -user's location.
4.30 For example, if you are proposing equipment/products only (IE, FOB Proposer's dock) your
proposal would identify your deviation from the "Total Cost of Acquisition" of contracted
equipment/products. The "Proposal should reflect that the contract does not provide for delivery beyond
18 Page 147 of 577
Proposer's dock, nor any set-up activities or costs associated with those delivery or set-up activities." In
contrast, proposed terms including all costs for product/equipment and services delivered and operational
at to the end -user's location would require a disclosure of `None."
I. REQUESTING PRODUCT/EQUIPMENT AND RELATED SERVICE ADDITIONS/DELETIONS
4.31 Requests for product/equipment and related services, price changes, additions, deletions, or any
related contract changes must be made in written form and shall be subject to approval by NJPA.
4.32 New equipment/products and related services may be added to a Contract resulting from this RFP at
any time during that Contract to the extent those equipment/products and related services are within the
scope of this RFP. Those requests are subject to review and approval of NJPA. Allowable new
equipment/products and related services generally include new updated models of equipment/products
and related services and or enhanced services previously offered which could reflect new technology and
improved functionality.
4.33 Proposers representing multiple manufacturers, or carrying multiple related product lines may also
request the addition of new manufacturers or product lines to their Contract to the extent they remain
within the scope of this RFP.
4.34 NJPA's due diligence in analyzing any request for change is to determine if approval of the request
is 1) within the scope of the original RFP, and 2) in the "Best Interests of NJPA and NJPA Members."
We are looking for consistent pricing and delivery mechanisms and an understanding of what value the
proposal brings to NJPA and NJPA Members.
4.35 Documenting the "Best Interests of NJPA and NJPA Members" when outdated equipment is being
deleted is fairly straight forward since the product is no longer available and not relevant to the
procurement Contract.
4.36 Requests must be in the form of 1) an NJPA Vendor Price and Product Change Request Form which
includes a request to add the product/equipment line, a general statement identifying how the products to
be added are within the scope of the original RFP, and making a general statement identifying that, if
appropriate, the pricing is consistent with the existing Contract pricing. Further, provide detail as to what
is being added at what price in the request form. Pending approval of your request by NJPA you will need
to provide a complete re -statement of all pricing including all new prices/products AND existing prices
and products/equipment.
4.37 NJPA's intent is to encourage Proposers to provide and document NJPA's due diligence in a clear
and concise one page format on which we can approve and sign our acknowledgment and acceptance.
This information must ultimately come from Proposers, and NJPA is requiring it in this format.
J. REQUESTING PRICING CHANGES
4.38 Price Decreases: Requests for standard Contract price decrease adjustments (percentage discount
increases) are encouraged and will be allowed at any time based on market place efficiencies, market
place competitiveness, improved technologies and/or improved methods of delivery or if Vendor engages
in innovative procurement practices such as strategic sourcing, aggregate and volume purchasing. NJPA
expects Vendors to propose their very best prices and anticipates price reductions due to the advancement
of technologies and market place efficiencies. Documenting the "Best Interests of NJPA and NJPA
Members" is highly valued when we are documenting price reductions.
4.39 Price increases: Requests for standard contract price increases (or the inclusion of new generation
products/equipment/services at higher prices) can be made at any time. These requests will again be
evaluated by NJPA based on the best interests of NJPA and NJPA Members. As an example, typically
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acceptable requests for price increases for existing equipment/products and services may cite increases to
the Vendor of input costs such as petroleum or other applicable commodities. Typically acceptable
requests for price increases for new equipment/products and services enhance or improve on the current
solutions currently offered as well as cite increases in utility of the new compared to the old. Vendors are
requested to reasonably document the claims cited in their requests. Your written request for a price
increase, therefore, is an exercise in describing what you need, and a justification for why you need it in
sufficient detail for NJPA to deem such change to be in the best interests of ourselves and our Members.
4.40 Price Change Request Format: An awarded Proposer will use the format of a NJPA Vendor Price
and Product Change Request Form to request price increases in general terms (a 5% increase in product
line X) and stating their justification for that price increase (due to the recent increase in petroleum or raw
material costs) by product category. Specific details for the requested price change must be attached to
the request letter identifying product/services where appropriate, both current and proposed pricing.
Attachments such as letters from suppliers announcing price increases are appropriate for documenting
your requests here.
4.41 All price and product change requests must be submitted using the NJPA VENDOR PRICE AND
PRODUCT CHANGE REQUEST FORM found at the very end of this solicitation. NJPA's due
diligence regarding product and price change requests is to consider the reasonableness of the request and
document consideration on behalf of our members. Submit the following documentation to request a
pricing change:
4.41.1 An excel spreadsheet identifying all equipment/products and services being offered and
their pricing. Each subsequent pricing update will be saved using the naming convention of
"(Vendor Name) pricing effective XX/XX/XXXX."
a. Include all equipment/products and services regardless of whether their prices have
changed. By observing this convention we will:
i. Reduce confusion by providing a single, easy to find, current pricing sheet for
each Vendor.
ii. Create a historical record of pricing."
L. SINGLE STATEMENT OF PRICING/HISTORICAL RECORD OF PRICING
4.42 Initially; and again with each request for product addition, deletion, and/or pricing change; you must
state all pricing for all equipment/products and services available. The request for price changes described
above will serve as the documentation for those requested changes. Each complete pricing list will be
identified by its "Effective Date." Each successive price listing identified by its "Effective Date" will
create a "Product and Price History" for the Contract.
4.43 Proposers may use the multiple tabs available in an Excel workbook to separately list logical product
groupings or to separately list product and service pricing as they see fit.
4.44 All equipment/products and services together with their pricing, whether changed within the request
or remaining unchanged, will be stated on each "Pricing" sheet created as a result of each request for
product, service, or pricing change.
4.45 Each subsequent "Single Statement of Product and Pricing" will be archived by its effective date
therefore creating a product and price history for any Contract resulting from this RFP. Proposers are
required to create a historical record of pricing annually by submitting updated pricing referred to as a
"Single Statement of Product/Equipment and Related Services Contract Price Update". This pricing
update is required at a minimum of once per contract year.
M. PAYMENT TERMS
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4.46 Payment terms will be defined by the Proposer in the Proposer's Response. Proposers are
encouraged to offer payment terms through P Card services if applicable to the customary method of
procurement relating to the contracted product/equipment and related services.
4.47 Leasing- If available, identify any leasing programs available to NJPA and NJPA Members as part of
your proposal. Proposers should submit an example of the lease agreement to be used. Proposers should
identify:
• General leasing terms such as:
o The percentage adjustment over/under an index rate used in calculating the internal rate
of return for the lease; and
o The index rate being adjusted; and
o The "Purchase Option" at lease maturity ($1, or fair market value); and
o The available term in months of lease(s) available.
• Leasing company information such as:
o The name and address of the leasing company; and
o Any ownership, common ownership, or control between the Proposer and the Leasing
Company.
N. SALES TAX
4.48 Sales and other taxes, where applicable, shall not be included in the prices quoted. Vendor will
charge state and local sales and other taxes on items for which a valid tax exemption certification has not
been provided. Each NJPA Member is responsible for providing verification of tax exempt status to
Vendor. When ordering, if applicable, NJPA Members must indicate that they are tax exempt entities.
Except as set forth herein, no party shall be responsible for taxes imposed on another party as a result of
or arising from the transactions contemplated by a Contract resulting from this RFP.
O. SHIPPING AND SHIPPING PROGRAM
4.49 Shipping program for material only proposals, or sections of proposals, must be defined as a part of
the cost of product/equipment. If shipping is charged to NJPA or NJPA Member, only the actual cost of
delivery may be added to an invoice. Shipping charges calculated as a percentage of the product price
may not be used, unless such charges are lower than actual delivery charges. No COD orders will be
accepted. It is desired that delivery be made within ninety -days (90) of receipt of the Purchase Order. See
"The Total Cost of Acquisition" for the equipment/products and related services.
4.50 Any shipping cost charged to NJPA or NJPA Members will be considered to be part of "proposal
pricing."
4.51 Additional costs for expedited deliveries will be at the additional shipping or handling expense to the
NJPA Member.
4.52 Selection of a carrier for shipment will be the option of the party paying for said shipping. Use of
another carrier will be at the expense of the requester.
4.53 Proposers must define their shipping programs for Alaska and Hawaii and any location not served by
conventional shipping services. Over -size and over -weight items and shipments may be subject to
custom freight programs.
4.54 Proposals containing restocking fees are less advantageous than those not containing re -stocking
fees. That being said, certain industries cannot avoid restocking fees. Certain industries providing made to
order product/equipment may not allow returns. With regard to returns and restocking fees, Proposers will
be evaluated based on the relative flexibility extended to NJPA and NJPA Members relating to those
subjects. Where used, restocking fees in excess of 15% will be considered excessive. Restocking fees may
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be waived, at the option of the Proposer/Vendor. Indicate all shipping and re -stocking fees in price
program.
4.55 Proposer agrees shipping errors will be at the expense of the Vendor. For example, if a Vendor ships
a product that was not ordered by the member, it is the responsibility of the Vendor to pay for return mail
or shipment at the convenience of the member.
4.56 Unless specifically stated otherwise in the "Shipping Program" of a Proposer's Response, all prices
quoted must be F.O.B. destination with the freight prepaid by the Vendor. Delivery effectiveness is very
important aspect of this Contract. If completed deliveries are not made at the time agreed, NJPA or NJPA
Member reserves the right to cancel and purchase elsewhere and hold Vendor accountable. If delivery
dates cannot be met, Vendor agrees to advise NJPA or NJPA Member of the earliest possible shipping
date for acceptance by NJPA or NJPA Member.
4.57 Delivered products/equipment must be properly packaged. Damaged products/equipment will not be
accepted, or if the damage is not readily apparent at the time of delivery, the products/equipment
product/equipment shall be returned at no cost to NJPA or NJPA Member. NJPA and NJPA Members
reserve the right to inspect the product/equipment at a reasonable time subsequent to delivery where
circumstances or conditions prevent effective inspection of the product/equipment at the time of delivery.
4.58 Vendor shah deliver Contract conforming products/equipment in each shipment and may not substitute
products/equipment without approval from NJPA Member.
4.59 NJPA reserves the right to declare a breach of Contract if the Vendor intentionally delivers
substandard or inferior products/equipment which are not under Contract and described in its paper or
electronic price lists or sourced upon request to any member under this Contract. In the event of the
delivery of a non -conforming product/equipment, NJPA Member will immediately notify Vendor and the
Vendor will replace non -conforming product/equipment with conforming product/equipment acceptable
to the NJPA member.
4.60 Throughout the term of the Contract, Proposer agrees to pay for return shipment on
product/equipment that arrives in a defective or inoperable condition. Proposer must arrange for the return
shipment of damaged product/equipment.
4.61 Unless contrary to other parts of this solicitation, if the product/equipment or the tender of delivery
fail in any respect to conform to this Contract, the purchasing member may: 1) reject the whole, 2) accept
the whole or 3) accept any commercial unit or units and reject the rest.
P. NORMAL WORKING HOURS
4.62 Prices quoted are for equipment/products and services delivered during normal business hours.
Normal Business hours will be as specifically defined herein, defined through industry standards OR
defined through statement contained in the purchase/work order issued pursuant to a Contract resulting
from this RFP.
5, Niz- ZIZK I i'Lz '
5_1 Internal Marketing Plan: If you are awarded a contract based on this solicitation, your sales force
will be the primary source of the contract success. Your sales force needs to be aware that the value of the
contract includes:
The use of the NJPA Contract will save their customer (NJPA's Member) the time and effort of
bringing a new individual Request For Proposal (RFP).
The use of the NJPA Contract will save you and your sales force the time and effort of
responding to individual Request For Proposals (RFPs).
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The use of the NJPA Contract will offer NJPA members the opportunity to have the ability to
choose your company's contracted product/equipment and related services.
An award of Contract resulting from this RFP is an opportunity for the awarded Vendor to pursue
commerce with, and deliver valued contracted products/equipment and related service solutions to NJPA
and NJPA Members nationwide. Your internal marketing plan should serve to:
5.1.1 Identify the appropriate levels of sales management whom will need to understand the value
of, and the internal procedures necessary to deliver your Contract solution to NJPA and NJPA
Members through your marketing and sales efforts.
5.1.2 Identify, in general, your national footprint and dedicated feet -on -the -street sales force that
will be carrying this Contract message and opportunity in the field to NJPA Members. Outline the
sale force network in terms of numbers and geographic location and distribution of the
product/equipment and related services. Service may be independent of the sales of the product/
equipment. Demonstrate fully the sales and service capabilities of your company through your
response.
5.1.2.1 Identify whether your sales force are employees or independent contractors.
Identify whether your dealers are company owned or independently owned.
5.1.3 Identify your plan for delivering training to these individuals.
5.1.3.1 Will you have your sales force or dealer network gathered at national or regional
events in the near future? Does you sales force or dealer network have the ability to
participate in sales training webinar or webcast events?
5.1.3.2 NJPA is prepared to provide our personnel for sales training and/or on a webinar
or webcast or other methodologies to effectively reach the appropriate groups within your
sales management, dealer network and sales force.
5.1.4 Sales Management Contract Training,
5.1.4.1 NJPA will commit to providing contract sales training regarding all aspects of
communicating the value of the Contract itself, the authority of NJPA to offer the
Contract to its Members, the value the Contract delivers to NJPA Members, the scope of
NJPA Membership, and the authority of NJPA Members to utilize NJPA procurement
contracts.
5.1.4.2 Your Sales Management will be needed to provide training regarding employee
compensation and internal procedures when delivering the Contract opportunity, and how
this Contract purchasing opportunity relates with other such opportunities available.
5_2 Success in marketing is dependent upon 1) the delivery of value as defined in section 1.4, 2) the
delivery of knowledge of the contract and its proper use and utility, and 3) the delivery of the contracted
products/equipment and related services and the sales reward which creates a personal commitment to the
contract. NJPA desires a marketing plan that:
5.2.1 identifies the value to a member of a delivered a competitively proposed national
cooperative procurement contract that reduces the need by both the NJPA Member and the
Vendor/Vendor's sales staff of the responsibility to facilitate and responding to multiple and
similar individual RFP's;
5.2.2 identifies the appropriate Vendor personnel from both management and sales staff who will
be trained on the sales and marketing methods, strategy, use and utility of such a contract and a
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general schedule of when and how those individuals will be trained; and
5.2.3 identifies in general how the reward system for the marketing, delivery, and service chain of
the Vendor will be affected by the implementation of the proposed Contract and how that will be
proposed to those individuals in terms of the value created for them and their departments in 5.1.1
above.
5_3 External Marketing Plan: NJPA is seeking the ability to serve all our current and potential members
nationwide. The Proposer must demonstrate the ability to both market and service their
products/equipment and related services to NJPA current and potential members nationwide. As a part
of your Marketing Plan, demonstrate your sales and service network and the capability to staff,
communicate and offer the contract opportunity while demonstrating your commitment to serving NJPA
and NJPA Members nationwide through the awarded contract.
5_4 The Proposer must exhibit the willingness and ability to develop marketing materials and participate
in marketing venues such as:
5.4.1 Printed Marketing Materials. Proposer will initially produce and thereafter maintain full
color print advertisements in camera ready electronic format including company logos,
identifying the Vendor, the Vendor's general utility for NJPA and NJPA Members, and contact
information to be used by NJPA and NJPA Members in a full page, half page, and quarter page
formats. These advertisements will be used in the NJPA directory and other marketing
publications.
5.4.2 Contract announcements and advertisements. Proposer will identify a marketing plan
identifying their anticipated contract announcements, advertisements in industry periodicals, or
other direct or indirect marketing activities.
5.4.3 Proposer's Website. Proposer will identify how an Awarded Contract will be displayed on
the Proposer's website. An on-line shopping experience for NJPA and NJPA Members is desired
when applicable and will be viewed as a value-added attribute to a Proposer's Response.
5.4.4 Trade Shows. Proposer will outline their proposed involvement in the promotion of a
Contract resulting from this RFP through applicable trade shows. Proposers are encouraged to
identify tradeshows and other appropriate venues for the promotion of any such Contract.
Proposers are encouraged to consider participation with NJPA at NJPA embraced national trade
shows. Examples of such could include:
NAEP National Association of Education Procurement
I-ASBO International Association of School Business Officials
NIGP National Institute of Government Purchasing
5_5 Proposer must also work in cooperation with NJPA to develop a marketing strategy and provide
avenues to equally market and drive sales through the Contract and program to all NJPA Members
nationally. Awarded Vendor agrees to actively market in cooperation with NJPA all contracted
equipment/products and services to current and potential NJPA Members. NJPA reserves the right to
deem a Proposer non-responsive or to waive an award based on an unacceptable marketing plan.
5_6 As a part of this response, submit a complete Marketing Plan on how you would help NJPA roll out
this program to current and potential NJPA Members. NJPA requires the Awarded Vendors actively
promote the Contract in cooperation with the NJPA. Proposers are advised to consider marketing efforts
in the areas of 1) Website Link from Proposer's website to NJPA's website, 2) Attendance and
participation with a display booth at national and regional trade shows and meetings when the event is
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applicable to the Proposer's customer vertical, and 3) Sales team and sales training programs involving
both Proposer's sales management and NJPA staff.
5_7 Facilitating NJPA Membership: Proposer should express their commitment to develop a process to
establish membership status of current and potential agencies with NJPA as a part of the sales or customer
communication process.
5.7.1 Membership information: Proposer should further express their commitment to capturing
sufficient member information as is deemed necessary by NJPA to appropriately facilitate
membership.
6, PIZO?a _ Szz L O!)ENINGT ?a177_ C iii 717 E
6.1 Sealed and properly identified Proposer's Responses for this RFP entitled "SEWER VACUUM,
HYDRO -EXCAVATION, AND/OR STREET SWEEPER EQUIPMENT WITH RELATED
ACCESSORIES AND SUPPLIES" will be received by Maureen Knight, Contracts and Compliance
Manager, at NJPA Offices, 202 12th Street NE, Staples, MN 56479 until the deadline for receipt of, and
proposal opening identified on page one of this RFP. We document the receipt by using an atomic
clock; an NJPA employee electronically time and date stamps all Proposals immediately upon
receipt. The NJPA Director of Contracts and Marketing, or Representative from the NJPA Proposal
Evaluation Committee, will then read the Proposer's names aloud. A summary of the responses to this
RFP will be made available for public inspection in the NJPA office in Staples, MN. A letter or e-mail
request is required to receive a complete RFP package. Send or communicate all requests to the attention
of Maureen Knight 202 12th Street Northeast Staples, MN 56479 or RFP@njpacoop.org to receive a
complete copy of this RFP. Method of delivery needs to be indicated in the request; an email address is
required for electronic transmission. Oral, facsimile, telephone or telegraphic Proposal Submissions or
requests for this RFP are invalid and will not receive consideration. All Proposal Responses must be
submitted in a sealed package. The outside of the package shall plainly identify "SEWER VACUUM,
HYDRO -EXCAVATION, AND/OR STREET SWEEPER EQUIPMENT WITH RELATED
ACCESSORIES AND SUPPLIES" To avoid premature opening, it is the responsibility of the Proposer
to label the Proposal Response properly.
A. PROPOSAL EVALUATION PROCESS
7_1 Overall Evaluation (FORM G) - The NJPA Proposal Evaluation Committee will evaluate proposals
received based on a 1,000 point evaluation system. The Committee will establish both the evaluation
criteria and designate the relative importance of those criteria by assigning possible scores for each
category.
7_2 NJPA will use a 1,000 Point Evaluation System to help determine the best overall Proposer(s)
selection.
7_3 NJPA shall use a final overall scoring system to include consideration for best price and cost
evaluation. The total possible score is 1,000 points. NJPA reserves the right to assign any number of
point awards or penalties it considers warranted if a Proposer stipulates exceptions, exclusions, or
limitations of liabilities.
7.4 Responses will be evaluated first for responsiveness and thereafter for content. The NJPA Board of
Directors will make awards to the selected Proposer(s) based on the recommendations of the Proposal
Evaluation Committee.
7_5 To qualify for the final evaluation, a Proposer must have been deemed responsive as a result of the
criteria set forth under "Proposer Responsiveness."
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7_6 NJPA uses a variety of evaluation methodologies, including but not limited to a cost comparison of
specific and deemed to be like equipment/products. These processes establish final points for submitted
price levels.
7_7 The procurement activities of the NJPA Proposal Evaluation Committee are limited to document
preparation, answering Proposer questions, advertising the solicitation, distribution of this RFP upon
request, conducting an evaluation and making recommendation for possible approval to NJPA Board of
Directors.
B. PROPOSER RESPONSIVENESS
7_8 Proposer's Response received after the deadline for submission will be invalid and returned to the
Potential Proposer unopened.
7_9 An essential part of the proposal evaluation process is an evaluation to qualify the Proposer being
considered. All proposals must contain answers or responses to the information requested in the proposal
forms. Any Proposer failing to provide the required documentation may be considered non-responsive.
7.10 Deviations or exceptions stipulated in Proposer's Response may result in the proposal being
classified as non-responsive.
7.11 To qualify for evaluation, a proposal must have been submitted on time and materially satisfy all
mandatory requirements identified in this document. A proposal must reasonably and substantially
conform to all the terms and conditions in the solicitation to be considered responsive.
7.12 The Proposal Evaluation Committee shall utilize the evaluation criteria indicated in section 7.14
below. The following items constitute the test for "Level One Responsiveness" and are determined on the
proposal opening date. If these are not received your response may be disqualified as non-
responsive. Level One Responsiveness includes:
1. The proposal response is received prior to the deadline for submission.
2. The proposal package was properly addressed and identified as a sealed proposal with a
specific opening date and time.
3. The proposal response contains the required certificate of liability insurance, pricing
document (with apparent discounts), answer to the level of discount (Form P, question
19) and all forms fully completed even if "not applicable" is the answer.
4. The proposal response contains original signed, completed and dated RFP forms C, D,
and F hard copy signed signature page only from forms A and P from this RFP and if
applicable, all counter signed addenda issued in relation to this RFP.
5. The proposal response contains an electronic copy (CD or flash drive) of the entire
response.
7.13 "Level 2" responsiveness is determined through the evaluation of the remaining items listed under
Proposal Evaluation Criteria. These items are not arranged in order of importance and each item may
encompass multiple areas of information requested. Any questions not answered will result in a loss of
points from relevant Form G criteria and may lead to non -award if too many areas are unanswered
resulting in the inability for evaluation team to effectively review your response.
C. PROPOSAL EVALUATION CRITERIA
7.14 Reduction of Evaluation Points. The following items will be sufficient cause to reduce evaluation
points.
7.14.1 If a manufacturer or supplier chooses not to produce or supply a full selection and
representation of product/equipment and related services it has available which fall within the
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scope of this RFP, such action will be considered sufficient cause to reduce evaluation points.
7.15 Evaluation Criteria: Evaluation of each Proposer's Response will take into consideration as a
minimum response but not necessarily limited to the following:
1. Adherence to all requirements of this RFP as defined by industry standards.
2. Prior knowledge of and experience with a Proposer in terms of past performance and market
place success.
3. Capability of meeting or exceeding current and future needs or requirements of NJPA and
NJPA Members.
4. Evaluation of Proposer's ability to market to and provide service to all NJPA Members
nationally.
5. Financial condition of the Proposer.
6. Nature and extent of company data furnished in Proposer's Response.
7. Quality of products, equipment, and services offered including value added related services.
8. History of member service to NJPA type customers.
9. Overall ability to perform sales, solutions and contract support as submitted.
10. Ability to meet service and warranty needs.
11. History of meeting shipping and delivery expectations of contracted products/ services.
12. Technology advancements and related provisions.
13. Ability to market and promote the Contract within current business practices.
14. Willingness to develop and enter into NJPA Contract and business relations.
15. Favorable bond rating and applicable industry standard licensing ability.
16. Past market place successes and brand recognition.
17. Demonstrated warranty and product/service responsibility.
18. Possesses qualifications as a responding Proposer that meets or exceeds those set within the
solicitation.
19. Information from government and education references and past performance information
including past agency approval.
20. Demonstrates that they offer the most current industry standard equipment/products and related
services and/or services.
21. Demonstrates financial stability as a company and a favorable banking line of credit.
22. Demonstrates their equipment/products and related services proposed meet and/or exceed
industry standards accepted by educational or governmental agencies nationally.
23. Demonstrates market place success and their past performance exhibits an acceptable reputation
nationally within the government and education market place.
24. Demonstrates that the company possesses the background, knowledge, capacity, and ability to
sell, deliver, and support equipment/products and related services offered to government and
education and related agencies.
25. Response's conformance to terms and conditions as described in the solicitation, including
documentation.
26. Has provided documentation defining, outlining, and describing their concept of a national
marketing program they will be implementing to facilitate and coordinate the cooperative
activities required by an awarded NJPA Contract.
27. Has provided all of the required and applicable documentation required i.e. insurance
certificates, licenses, and/or registration certificates required to do business nationally.
28. Line -Item Pricing, or acceptable pricing model in approved excel format, listing of all of the
proposed equipment/products and related services and warranty provisions with their associated
units of costs.
29. Hot List Pricing equipment/products and related services in a Line -Item Pricing format (when
applicable).
30. Contract Pricing submitted as requested to include selection of products/equipment and related
services in a Line -Item Pricing and/or Percentage Discount from a published gov/ed price list or
Catalog.
D. OTHER CONSIDERATION
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7.16 Consideration will be given in the award based on the completion and degree of information
provided regarding available products/equipment, and accessories, and related services as well as,
applicable parts of the Proposer Information and Questionnaire.
7.17 The Proposer is required to have extensive knowledge and at least three (3) years of experience with
the related activities surrounding the selling of the product/equipment, related services or related
products/equipment offered.
7.18 NJPA reserves the right to accept or reject newly formed companies solely based on information
provided in the proposal and/or its own investigation of the company.
7.19 The fact a manufacturer or supplier chooses not to produce or provide equipment products or
services to meet the intent and scope of this RFP will not be considered sufficient cause to adjudge this
RFP as restrictive.
7.20 Consideration will be given in the proposal evaluation based upon the selection, variety,
technological advances, and demonstrated quality of products submitted, technological advances, and
pricing. A positive review will reflect the ability of the Proposer to communicate the value of these
factors and to demonstrate how the depth and breadth of their product and service offerings provide NJPA
and NJPA Members comfort and assurance understanding that the proposer accepts the sole source of
responsibility of the response to the scope of this RFP.
7.21 Consideration will also be given to proposals demonstrating technological advances, provide
increased efficiencies, expanded service and other related improvements beyond today's NJPA member's
needs and applicable standards.
7.22 Strong consideration will be given to a Proposer's past performance, distribution model, and the
demonstration their ability to effectively market and service NJPA Membership nationally.
7.23 Strong consideration will be given to the best price as it relates to the quality of the product and
service. However, price is ultimately only one of the factors taken into consideration in the evaluation
and award.
7.24 The Proposer's ability to follow the proposal preparation instructions set forth in this solicitation will
also be considered to be an indicator of the Proposer's ability to follow other future instructions should
they receive an award as a result of this solicitation. Any Contract between NJPA and a Proposer requires
the delivery of information and data. The quality of organization and writing reflected in the proposal
will be considered an indication of the quality of organization and writing which would be prevalent if a
Contract was awarded. As a result, the proposal will be evaluated as a sample of data submission.
7.25 Proposer's financial strength and stability is requested and reviewed to get a general feel for the size,
strength, and probable scope of the Proposer.
7.26 NJPA reserves the right to reject the Proposer's Response of the apparent successful Proposer where
the available evidence or information does not exhibit the ability or intent to satisfy NJPA that the
potential Vendor is unable to properly carry out the terms of this RFP and potential Contract.
7.27 NJPA shall reserve the right to reject any or all proposals. NJPA also reserves the right to reject a
proposal not accompanied by required certificate of insurance, other data required by this RFP, or if a
Proposer's Response is incomplete or irregular. The NJPA shall reject all proposals where there has been
proven or suspicion of collusion among the Proposers.
E. COST COMPARISON
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7.28 NJPA reserves the right to use this process in the event the Proposal Evaluation Committee feels it
is necessary to make a final determination.
7.29 This process will be based on a point system with points being awarded for being low to high Proposer
for each cost evaluation item selected. A "Market Basket" of identical (or substantially similar)
equipment/products and related services may be selected by the NJPA Evaluation Committee and the unit
cost will be used as a basis for determining the point value. The "Market Basket" will be selected by
NJPA from all product categories as determined appropriate by NJPA. The low priced Proposer will
receive the full point value and all other Proposers will receive points as follows: Lowest price Proposal =
5 (where there are five proposers), and inferior proposals = 4, 3, 2, 1 points each. The Total Score for
each proposer will be the sum of all points earned. The result of this process shall not be the sole
determination for award.
F. PRODUCT TESTING
7.30 NJPA reserves the right to request and test equipment/products and related services from the
apparent successful Proposer. Prior to the award of the Contract, the apparent successful Proposer, if
requested by NJPA, shall furnish current information and data regarding the Proposer's resources,
personnel, and organization within three (3) days.
G. PAST PERFORMANCE INFORMATION
7.31 Past performance information is relevant information regarding a Proposer's actions under
previously awarded contracts to schools, local, state, and governmental agencies and non-profit agencies.
It includes the Proposer's record of conforming to specifications and standards of good workmanship.
The Proposer's history for reasonable and cooperative behavior and commitment to member satisfaction
shall be under evaluation. Ultimately, Past Performance Information can be defined as the Proposer's
businesslike concern for the interests of the NJPA Member.
H. WAIVER OF FORMALITIES
7.32 NJPA reserves the right to waive any minor formalities or irregularities in any proposal and to accept
proposals, which, in its discretion and according to the law, may be in the best interest of its members.
A. SUBSEQUENT AGREEMENTS
8_1 Purchase Order- Purchase Orders for product/equipment and related services may be executed
between NJPA or NJPA Members (Purchaser) and awarded Vendor(s) or Vendor's sub -contractors
pursuant to this invitation and any resulting Contract. NJPA Members are instructed to identify on the
face of such Purchase orders that "This purchase order is issued pursuant to NJPA procurement contract
#XXXXXX." A Purchase Order is an offer to purchase product/equipment and related services at
specified prices by NJPA or NJPA Members pursuant to a Contract resulting from this RFP. Purchase
Order flow and procedure will be developed jointly between NJPA and an Awarded Vendor after an
award is made.
8_2 Governing Law- Purchase Orders, as identified above, shall be construed in accordance with, and
governed by, the laws of a competent jurisdiction with respect to the purchaser. Each and every provision
of law and clause required by law to be included in the Purchase Order shall be read and enforced as
though it were included. If through mistake or otherwise any such provision is not included, or is not
currently included, then upon application of either part the Contract shall be physically amended to make
such inclusion or correction. The venue for any litigation arising out of disputes related to Purchase
29 Page 158 of 577
Order(s) shall be a court of competent jurisdiction to the Purchaser.
8_3 Additional Terms and Conditions- Additional terms and conditions to a Purchase Order may be
proposed by NJPA, NJPA Members, or Vendors. Acceptance of these additional terms and conditions is
OPTIONAL to all parties to the Purchase Order. The purpose of these additional terms and conditions is
to, among other things; formally introduce job or industry specific requirements of law such as prevailing
wage legislation. Additional terms and conditions can include specific local policy requirements and
standard business practices of the issuing Member. Said additional terms and conditions shall not interfere
with the general purpose, intent or currently established terms and conditions contain in this RFP
document.
8_4 Specialized Service Requirements- In the event service requirements or specialized performance
requirements such as e-commerce specifications, specialized delivery requirements, or other
specifications and requirements not addressed in the Contract resulting from this RFP, NJPA Member and
Vendor may enter into a separate, standalone agreement, apart from a Contract resulting from this RFP.
Any proposed service requirements or specialized performance requirements require pre -approval by
Vendor. Any separate agreement developed to address these specialized service or performance
requirements is exclusively between the NJPA Member and Vendor. NJPA, its agents, Members and
employees shall not be made party to any claim for breach of such agreement. Product sourcing is not
considered a service. NJPA Members will need to conduct procurements for any specialized services not
identified as a part or within the scope of the awarded Contract.
8_5 Performance Bond- At the request of the member, a Vendor will provide all performance bonds
typically and customarily required in their industry. These bonds will be issued pursuant to the
requirements of Purchase Orders for product/equipment and related services. If a purchase order is
cancelled for lack of a required performance bond by the member agency, it shall be the recommendation
of NJPA that the current pending Purchase Order be canceled. Each member has the final decision on
Purchase Order continuation. ANY PERFORMANCE BONDING REQUIRED BY THE MEMBER OR
CUSTOMER STATE LAWS OR LOCAL POLICY IS TO BE MUTUALLY AGREED UPON AND
SECURED BETWEEN THE VENDOR AND THE CUSTOMER/MEMBER.
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8_6 Awarded Vendors will be responsible for familiarizing their sales and service forces with the various
forms of NJPA Membership documentation and shall encourage and assist potential Members in
establishing Membership with NJPA. NJPA membership is at no cost, obligation or liability to the
member or the vendor.
C. REPORTING OF SALE ACTIVITY
8_7 A report of the total gross dollar volume of all equipment/products and related services purchased by
NJPA Members as it applies to this RFP and Contract will be provided quarterly to NJPA. The form and
content of this reporting will be developed by NJPA in cooperation with the Vendor to include, but not
limited to, name and address of purchasing agency, amount of purchase, and a description of the items
purchased.
8.7.1 Zero sales reports: Awarded Vendors are responsible for providing a quarterly sales report
of contract sales EVERY QUARTER regardless of the existence or amount of sales.
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8_8 During the Term, however no more than once per calendar year, Vendor(s) may be required to make
available to NJPA at the Vendor's corporate offices (during normal business hours) the invoice reports
and/or invoice documents from Vendor pertaining to all invoices sent by Vendor and all payments made
by NJPA members for all equipment/products and related services purchased under the awarded Contract.
30 Page 159 of 577
NJPA must provide written notice of exercise of this requirement with no less than fourteen (14) business
days' notice. NJPA may employ an independent auditor or NJPA may choose to conduct such audit on its
own behalf. Vendor shall have the right to approve the independent auditor, which approval shall not be
unreasonably withheld. Upon approval and after the auditor has executed an appropriate confidentiality
agreement, Vendor will permit the auditor to review the relevant Vendor documents. NJPA shall be
responsible for paying the auditor's fees. The parties will make every reasonable effort to fairly and
equitably resolve discrepancies to the satisfaction of both parties. Vendor agrees that the NJPA may audit
their records with a reasonable notice to establish total compliance and to verify prices charged hereunder
of the Contract are being met. Vendor agrees to provide verifiable documentation and tracking in a
timely manner.
E. HUB PARTNER
8_9 Hub Partner: Where applicable, NJPA Members may, from time to time, request to be served in
some way through a "Hub Partner" for the purposes of complying with a Law, Regulation, or Rule to
which that individual NJPA Member deems to be applicable in their jurisdiction. Hub Partners may bring
value to the proposed transactions through consultancy, Disadvantaged Business Entity Credits, or other
considerations.
8.10 Hub Partner Fees: Fees, costs, or expenses from this Hub Partner levied upon a transaction
resulting from this contract, shall be payable by the NJPA Member provide that:
8.10.1 The fees, costs, or expenses levied by the Hub Vendor must be clearly itemized in the
transaction; and
8.10.2 To the extent that the Vendor stands in the chain of title during a transaction resulting from
this RFP, the documentation shall be documented to show it is "Executed for the Benefit of
[NJPA Member Name]."
F. TRADE-INS
8.11 Where Appropriate, the value in US Dollars for Trade-ins will be negotiated between NJPA or an
NJPA Member, and an Awarded Vendor. That identified "Trade -In" value shall be credited in full against
the NJPA purchase price identified in a purchase order issued pursuant to any Awarded NJPA
procurement contract. The full value of the trade-in will be consideration to that purchase order.
G. OUT OF STOCK NOTIFICATION
8.12 Vendor shall immediately notify NJPA members upon receipt of order(s) when an out -of -stock
occurs. Vendor shall inform the NJPA member regarding the anticipated date of availability for the out -
of -stock item(s), and may suggest equivalent substitute(s).
• The ordering organization shall have the option of accepting the suggested equivalent
substitute, or canceling the item from the order.
• Under no circumstance is Proposer permitted to make unauthorized substitutions.
• Unfilled or substituted item(s) shall be indicated on the packing list.
H. TERMINATION OF CONTRACT RESULTING FROM THIS RFP
8.13 NJPA reserves the right to cancel the whole or any part of a resulting Contract due to failure by the
Vendor to carry out any obligation, term or condition as described in the below procedure. Prior to any
termination for cause, the NJPA will provide written notice to the Vendor, opportunity to respond and
opportunity to cure according to the steps in the procedure in this Cancellation Section. Some examples
of material breach are the following:
The Vendor provides products/equipment or related services that does not meet reasonable
quality standards and is not remedied under the warranty;
31 Page 160 of 577
• The Vendor fails to ship the products/equipment or related services or provide the delivery and
services within a reasonable amount of time;
• NJPA has reason to believe the Vendor will not or cannot perform to the requirements or
expectations of the Contract and issues a request for assurance as described herein and Vendor
fails to respond;
• The Vendor fails to observe any of the material terms and conditions of the Contract;
• The Vendor fails to follow the established procedure for purchase orders, invoices and/or receipt
of funds as established by the NJPA and the Vendor in the Contract.
• The Vendor fails to report quarterly sales;
• The Vendor fails to actively market this Contract within the guidelines provided in this RFP and
the expectations of NJPA defined in the NJPA Contract Launch.
• In the event the contract has no measurable and defining value or benefit to NJPA or the NJPA
member.
8.14 Each party shall follow the below procedure if the Contract is to be terminated for violations or
non-performance issues:
Step l: Issue a warning letter outlining the violations and/or non-performance and state the length of
time (10 days) to provide a response and correct the problem(s) if reasonably possible in such time
frame.
Step 2: Issue a letter of intent to cancel Contract, if the problem(s) is not resolved within fifty (50)
days.
Step 3: Issue letter to cancel Contract for cause.
8.15 Upon receipt of the written notice of concern, the Vendor shall have ten (10) business days to
provide a satisfactory response to the NJPA. Failure on the part of the Vendor to reasonably address all
issues of concern may result in Contract cancellation pursuant to this Section.
8.16 Any termination shall have no effect on purchases that are in progress at the time the cancellation is
received by the NJPA. The NJPA reserves the right to cancel the Contract immediately for convenience,
without penalty or recourse, in the event the Vendor is not responsive concerning the remedy, the
performance, or the violation issue within the time frame, completely or in part.
8.17 NJPA reserves the right to cancel or suspend the use of any Contract resulting from this RFP if the
Vendor files for bankruptcy protection or is acquired by an independent third party. Awarded Vendor
will be responsible for disclosing to NJPA any litigation, bankruptcy or suspensions/disbarments that
occur during the contract period. Failure to disclose may result in an immediate termination of the
contract. Prior to commencing services under this Contract, the Proposer/Vendor must furnish NJPA
certification from insurer(s) proving level of coverage usual and customary to the specific industry. The
coverage is to be maintained in full effect during the Contract period. Vendor must be willing to provide,
upon request, certification of insurance to any NJPA member or member using this Contract.
8.18 Either party may execute Contract termination without cause with a required 60 -day written notice of
termination. Termination of Contract shall not relieve either party of financial, product or service
obligations incurred or accrued prior to termination.
8.19 NJPA may cancel any Contract resulting from this solicitation without any further obligation if any
NJPA employee significantly involved in initiating, negotiating, securing, drafting or creating the
Contract on behalf of the NJPA is found to be in collusion with any Proposer to this RFP for their
personal gain. Such cancellation shall be effective upon written notice from the NJPA or a later date if so
designated in the notice given. A terminated Contract shah not relieve either party of financial, product
or service obligations due to participating member or NJPA.
8.20 Events of Automatic termination to include:
32 Page 161 of 577
Vendor's failure to remedy a material breach of a Contract resulting from this RFP within
sixty (60) days of receipt of notice from NJPA specifying in reasonable detail the nature of
such breach; and/or,
Receipt of written information from any authorized agency finding activities of Vendors
engaged in pursuant to a Contract resulting from this RFP to be in violation of the law.
A. ADVERTISEMENT OF RFP
9_1 NJPA shall advertise this solicitation 1) for two consecutive weeks in both the hard copy print and on-
line editions of the MINNEAPOLIS STAR TRIBUNE, 2) Once each in Oregon's Daily Journal of
Commerce; and Utah's Salt Lake Tribune, and the Desert News 3) it shall be placed on a national wire
service and website by the MINNEAPOLIS STAR TRIBUNE, 4) it shall be posted on NJPA's website,
5) it shall be posted to the ` Noticetobidders.com" website, and 6) it shall be posted to other third-party-
websites
hird-partywebsites deemed appropriate by NJPA. Other third party advertisers may include Onvia and Bidsync.
NJPA also notifies and provides solicitation documentation to each State level procurement departments
for possible re -posting of the solicitation within their systems and at their option for future use and to
meet specific state requirements.
B. ADVERTISING OF A CONTRACT RESULTING FROM THIS RFP
9_2 Proposer/Vendor shall not advertise or publish information concerning this Contract prior to the
award being announced by the NJPA. Once the award is made, a Vendor is expected to advertise the
awarded Contract to both current and potential NJPA Members.
C. APPLICABLE LAW
9_3 NJPA Compliance with Minnesota Procurement Law: Contracts awarded through NJPA are
intended to meet the procurement laws of all states and NJPA will exhaust all avenues to comply with
each unique state law or requirement whenever possible. It is the responsibility of each participating
NJPA member to ensure to their satisfaction that NJPA contracting process falls within these laws and
applicable laws are satisfied. An individual NJPA member using these contracts is deemed by their own
accord to be in compliance with their own requirements and procurement regulations.
9_4 Governing Law with respect to delivery and acceptance: All applicable portions of the Minnesota
Uniform Commercial Code, all other applicable Minnesota laws, and the applicable laws and rules of
delivery and inspection of the Federal Acquisition Regulations (FAR) laws shall govern NJPA contracts
resulting from this solicitation.
9_5 Jurisdiction: Any claims pertaining to this RFP and any resulting Contract that develop between
NJPA and any other party must be brought forth only in courts in Todd County in the State of Minnesota.
9.5.1 Purchase Orders issued pursuant to a contract resulting from this solicitation shall be
construed in accordance with, and governed by, the laws of a competent jurisdiction with respect
to the purchaser.
9_6 Vendor Compliance with applicable law: Vendor(s) shall comply with all federal, state, or local
laws applicable to or pertaining to the transaction, acquisition, manufacturer, suppliers or the sale of the
equipment/products and relating services resulting from this RFP.
9_7 Applicable Laws, whether or not herein contained, shall be included by this reference. It shall be
Proposer's/Vendor's responsibility to determine the applicability and requirements of any such laws and
33 Page 162 of 577
to abide by them.
9_8 Indemnity: Each party agrees it will be responsible for its own acts and the result thereof to the extent
authorized by law and shall not be responsible for the acts of the other party and the results
thereof. NJPA's liability shall be governed by the provisions of the Minnesota Tort Claims Act,
Minnesota Statutes, Section §3.736, and other applicable law.
9_9 Prevailing Wage: It shall be the responsibility of the Vendor to comply, when applicable, with
prevailing wage legislation in effect in the jurisdiction of the purchaser (NJPA or NJPA Member). It shall
be the responsibility of the Vendor to monitor the prevailing wage rates as established by the appropriate
department of labor for any increase in rates during the term of this Contract and adjust wage rates
accordingly.
9.10 Patent and Copyright infringement: If an article sold and delivered to NJPA or NJPA Members
hereunder shall be protected by any applicable patent or copyright, the Vendor agrees to indemnify and
save harmless NJPA and NJPA Members against any and all suits, claims, judgments, and costs instituted
or recovered against it by any person whosoever on account of the use or sale of such articles by NJPA or
NJPA Members in violation or right under such patent or copyright.
D. ASSIGNMENT OF CONTRACT
9.11 No right or interest in this Contract shall be assigned or transferred by the Vendor without prior
written permission by the NJPA. No delegation of any duty of the Vendor shall be made without prior
written permission of the NJPA. The NJPA shall notify the members within fifteen (15) days of receipt of
written notice by the Vendor. After issuance the awarded Contract may be reassigned to a comparable
and acceptable Vendor at the discretion of NJPA.
9.12 If the original Vendor sells or transfers all assets or the entire portion of the assets used to perform
this Contract, a successor in interest must guarantee to perform all obligations under this Contract. NJPA
reserves the right to reject the acquiring person or entity as a Vendor. A simple change of name
agreement will not change the contractual obligations of the Vendor.
9.13 NJPA will not maintain or communicate to a list of proposers. All interested proposers must respond
to the solicitation as a result of NJPA solicitation advertisements indicated. Because of the wide scope of
the potential Members and qualified national Vendors, NJPA has determined this to be the best method of
fairly soliciting proposals.
F. CAPTIONS, HEADINGS, AND ILLUSTRATIONS
9.14 The captions, illustrations, headings, and subheadings in this solicitation are for convenience and
ease of understanding and in no way define or limit the scope or intent of this request.
G. DATA PRACTICES
9.15 All materials submitted in response to this RFP will become property of the NJPA and will become
public record in accordance with Minnesota Statutes, section 13.591, after the evaluation process is
completed. If the Responder submits information in response to this RFP that it believes to be nonpublic
information, as defined by the Minnesota Government Data Practices Act, Minnesota Statute § 13.37, the
Responder must:
■ make the request within thirty days of award/non-award, and include the appropriate statutory
justification. The NJPA Legal Department shall review the statement to determine whether the
34 Page 163 of 577
information shall be withheld. If the NJPA determines to disclose the information, the Contracts
department of the NJPA shall inform the Proposer, in writing, of such determination
■ defend any action seeking release of the materials it believes to be nonpublic information, and
indemnify and hold harmless the NJPA, its agents and employees, from any judgments or
damages awarded against the NJPA in favor of the party requesting the materials, and any and all
costs connected with that defense.
This indemnification survives the NJPA's award of a contract. In submitting a response to this RFP, the
Responder agrees that this indemnification survives as long as the confidential information are in
possession of the NJPA. Proposer can redact additional nonpublic information at any time after the
evaluation process if appropriate legal justification is provided.
H. ENTIRE AGREEMENT
9.16 The Contract, as defined herein, shall constitute the entire understanding between the parties to that
Contract.
9.17 A Contract resulting from this RFP is formed when the NJPA Board of Directors approves and signs
the applicable Contract Award Form document (see Form E).
I. FORCE MAJEURE
9.18 Except for payments of sums due, neither party shall be liable to the other nor deemed in default
under this Contract if and to the extent that such party's performance of this Contract is prevented due to
force majeure. The term "force majeure" means an occurrence that is beyond the control of the party
affected and occurs without its fault or negligence including, but not limited to, the following: acts of
God, acts of the public enemy, war, riots, strikes, mobilization, labor disputes, civil disorders, fire, flood,
snow, earthquakes, tornadoes or violent wind, tsunamis, wind shears, squalls, Chinooks, blizzards, hail
storms, volcanic eruptions, meteor strikes, famine, sink holes, avalanches, lockouts, injunctions -
intervention -acts, terrorist events or failures or refusals to act by government authority and/or other
similar occurrences where such party is unable to prevent by exercising reasonable diligence. The force
majeure shall be deemed to commence when the party declaring force majeure notifies the other party of
the existence of the force majeure and shall be deemed to continue as long as the results or effects of the
force majeure prevent the party from resuming performance in accordance with a Contract resulting from
this RFP. Force majeure shall not include late deliveries of equipment/products and services caused by
congestion at a manufacturer's plant or elsewhere, an oversold condition of the market, inefficiencies, or
other similar occurrences. If either party is delayed at any time by force majeure, then the delayed party
shall notify the other party of such delay within forty-eight (48) hours.
J. GRATUITIES
9.19 NJPA may cancel an awarded Contract by written notice if it is found that gratuities, in the form of
entertainment, gifts or otherwise, were offered or given by the Vendor or any agent or representative of
the Vendor, to any employee of the NJPA are deemed to be excessive with a view or demonstrated intent
toward securing a contract or with respect to the performance of a pending or awarded Contract.
9.20 Proper and applicable Material Safety Data Sheets (MSDS) that are in full compliance with OSHA's
Hazard Communication Standard must be provided by the Vendor to NJPA or NJPA Member at the time
of purchase.
35 Page 164 of 577
L. LEGAL REMEDIES
9.21 All claims and controversies between NJPA and Vendor shall be subject to the laws of the State of
Minnesota and are to be resolved in Todd County, Minnesota, the county in which NJPA is located and
domiciled.
M. LICENSES
9.22 Proposer shall maintain a current status on all required federal, state, and local licenses, bonds and
permits required for the operation of the business that is anticipated to be conducted with NJPA and
NJPA members by the Proposer.
9.23 All responding Proposers must be licensed (where required) and have the authority to sell and
distribute offered equipment/products and related services to NJPA and NJPA Members nationally.
Documentation of required said licenses and authorities, if applicable, is requested to be included in the
proposer's response.
N. MATERIAL SUPPLIERS AND SUB -CONTRACTORS
9.24 The awarded Vendor shah be required to supply the names and addresses of sourcing suppliers and
sub -contractors as a part of the purchase order when requested by NJPA or the NJPA member.
9.25 Awarded Vendors under this RFP will be the sole source of responsibility for transactions
originating that award. The Awarded Vendor is solely responsible for equipment/products and related
services and products/equipment and related services provided by third -party sourcing or service
providers.
0. NON -WAIVER OF RIGHTS
9.26 No failure of either party to exercise any power given to it hereunder, nor to insistence upon strict
compliance by the other party with its obligations hereunder, and no custom or practice of the parties at
variance with the terms hereof, nor any payment under a Contract resulting from this RFP shall constitute
a waiver of either party's right to demand exact compliance with the terms hereof. Failure by NJPA to
take action or assert any right hereunder shall not be deemed as waiver of such right.
P. PROTESTS OF AWARDS MADE
9.27 Protests shall be filed with the NJPA's Executive Director and shall be resolved in accordance with
appropriate Minnesota state statutes. Protests will only be accepted from Proposers. A protest must be in
writing and filed with NJPA. A protest of an award or proposed award must be filed within ten (10) days
after the public notice or announcement of the award. No protest shall lie for a claim that the selected
Proposer is not a responsible Proposer. A protest must include:
1. The name, address and telephone number of the protester;
2. The original signature of the protester or its representative (you must document the authority
of the Representative);
3. Identification of the solicitation by RFP number;
4. Identification of the statute or procedure that is alleged to have been violated;
5. A precise statement of the relevant facts;
6. Identification of the issues to be resolved;
7. The aggrieved party's argument and supporting documentation;
8. The aggrieved party's statement of potential financial damages;
9. A protest bond in the name of NJPA and in the amount of 10% of the aggrieved party's
statement of potential financial damages.
36 Page 165 of 577
Q. PROVISIONS REQUIRED BY LAW
9.28 Proposer agrees in the performance of a Contract resulting from this RFP, it has complied with or
will comply with all applicable statutes, laws, regulations, and orders of the United States and any State
thereof.
R. RIGHT TO ASSURANCE
9.29 Whenever one party to the awarded Contract has reason to question the other party's intent to
perform, he/she may demand a written assurance of this intent. In the event a demand is made and no
written assurance is given, the demanding party may treat this failure as an anticipatory repudiation of the
Contract provided, however, in order to be effective, any such demand shall be addressed to the
authorized signer for the party from whom the assurance is being sought, and sent via U.S. Postal Service,
certified mail, return receipt requested or national overnight delivery service with proof of delivery.
S. SUSPENSION OR DISBARMENT STATUS
9.30 If within the past five (5) years, any firm, business, person or Proposer responding to NJPA
solicitation and submitting a proposal has been lawfully terminated, suspended or precluded from
participating in any public procurement activity with a federal, state or local government or education
agency the Proposer must include a letter with its response setting forth the name and address of the
public procurement unit, the effective date of the suspension or debarment, the duration of the suspension
or debarment and the relevant circumstances relating to the suspension or debarment. Any failure to
supply such a letter or to disclose pertinent information may result in the cancellation of any Contract. By
signing the proposal affidavit, the Proposer certifies that no current suspension or debarment exists.
T. AFFIRMATIVE ACTION AND IMMIGRATION STATUS CERTIFICATION
9.32 An Affirmative Action Plan, Certificate of Affirmative Action or other documentation regarding
Affirmative Action may be required by certain Members may be required by NJPA or NJPA Members
relating to a transaction relating to this RFP. Vendors shall comply with any such requirements or
requests.
9.33 Immigration Status Certification may be required by NJPA or NJPA Members relating to a
transaction relating to this RFP. Vendors shall comply with any such requirements or requests.
U. SEVERABILITY
9.34 In the event that any of the terms of a Contract resulting from this RFP are in conflict with any rule,
law, statutory provision or are otherwise unenforceable under the laws or regulations of any government
or subdivision thereof, such terms shall be deemed stricken from an awarded Contract resulting from this
RFP, but such invalidity or unenforceability shall not invalidate any of the other terms of an awarded
Contract resulting from this RFP.
V. RELATIONSHIP OF PARTIES
9.35 No Contract resulting from this RFP shall be considered a contract of employment. The relationship
between NJPA and an Awarded Contractor is one of independent contractors each free to exercise
judgment and discretion with regard to the conduct of their respective businesses. The parties do not
intend the proposed Contract to create, or is to be construed as creating a partnership, joint venture,
master -servant, principal—agent, or any other relationship. Except as provided elsewhere in this RFP,
neither party may be held liable for acts of omission or commission of the other party and neither party is
authorized or has the power to obligate the other party by contract, agreement, warranty, representation or
otherwise in any manner whatsoever except as may be expressly provided herein.
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10. FORMS
[THE REST OF THIS PAGE WAS LEFT INTENTIONALLY BLANK. FORMS BEGIN ON
NEXT PAGE]
Form A
PROPOSER QUESTIONNAIRE- General Business Information -
(Products, Pricing, Sector Specific, Services, Terms and Warranty are addressed on Form P
Proposer Name:
Questionnaire completed by:
Please identify the person NJPA should correspond with from now through the Award process:
Name:
E -Mail address:
Please provide an answer to all questions below and address all requests made in this RFP. Please use the Microsoft
Word/Excel document version of this questionnaire to respond to the questions contained herein. Please provide your
answer to each question indented below the question. Please supply any applicable supporting information and
documentation you feel appropriate in addition to answers entered to the Word document. All information must be typed,
organized, and easily understood by evaluators.
Company Information
1) Why did you respond to this RFP?
2) What are your company's expectations in the event of an award?
3) Provide the full legal name, address, tax identifications number, and telephone number for your business.
4) Demonstrate your financial strength and stability.
5) Are you now, or have you ever been the subject of a bankruptcy action? Please explain.
6) Provide a brief history of your company that includes your company's core values and business philosophy.
7) How long has your company been in the "SEWER VACUUM, HYDRO -EXCAVATION, AND/OR STREET
SWEEPER EQUIPMENT WITH RELATED ACCESSORIES AND SUPPLIES", industry?
8) Is your organization best described as a manufacturer or a distributor/dealer/re-seller for a manufacturer of the
products/equipment and related services being proposed?
a) If the Proposer is best described as a re -seller, manufacturer aggregate, or distributor, please provide evidence of
your authorization as a dealer/re-seller/manufacturer aggregate for the manufacturer of the products/equipment
and related services you are proposing.
b) If the Proposer is best described as a manufacturer, please describe your relationship with your sales/service force
and/or Dealer Network in delivering the products/equipment and related services proposed.
c) Are these individuals your employees, or the employees of a third party?
d) If applicable, is the Dealer Network independent or company owned?
9) Please provide your bond rating, and/or a credit reference from your bank.
10) Provide a detailed explanation outlining the licenses and certifications that are both required to be held, and actually
held by your organization in pursuit of the commerce and business contemplated by this RFP.
11) Provide a detailed explanation outlining licenses and certifications both required to be held, and actually held, by third
parties and sub -contractors to your organization in pursuit of the commerce contemplated by this RFP. If not
applicable, please respond with `Tot Applicable."
12) Provide all "Suspension or Disbarment" information as defined and required herein.
13) In addition to the $1.5 million in General Liability and/or in conjunction with umbrella insurance coverage, what level
of automobile and workers compensation insurance does your organization currently have? If none, please explain.
14) Within the RFP category there is potential to be several different sub -categories of solutions. What sub category title/s
38 Page 167 of 577
would best describe your products, services and supplies?
Industry -Marketplace Successes
15) List and document recent industry awards and recognition.
16) Supply three references/testimonials from customers of like status to NJPA Members to include Government and
Education agencies. Please include the customer's name, contact, and phone number.
17) Provide names and addresses of the top five (5) government or education agency customers to include the scope of
projects, size of transaction, and dollar volumes from the past three (3) fiscal years.
18) What percentages of your current (within the past three (3) fiscal years) national sales are to the government and
education verticals? Indicate government and education verticals individually
Proposer's ability to sell and service nationwide
19) Please describe your company sales force in terms of numbers, geographic dispersion, and the proportion of their
attention focused on the sale and services of the equipment/products contemplated in this RFP?
20) Please describe your dedicated dealer network and number of individual sales force within your dealer network in
terms of numbers, geographic dispersion, and the proportion of their attention focused on the sales distribution and
delivery of your equipment/products and related services contemplated in this RFP?
21) Please describe your dedicated company service force or dedicated network in terms of numbers, geographic
dispersion, and the proportion of their attention focused on the sale of the equipment/products and related services
contemplated in this RFP?
22) Please describe your dedicated dealer service force or network in terms of numbers geographic dispersion, and the
proportion of their attention focused on the sale of the equipment/products and related services contemplated in this
RFP? Additionally, please describe any applicable road service and do they offer the ability to service customers at
the customer's location?
23) Describe in detail your customer service program regarding process and procedure. Please include, where
appropriate, response time capabilities and commitments as a part of this RFP response and awarded contract.
24) Identify any geographic areas or NJPA market segments of the United States you will NOT be fully serving through
the proposed contract.
25) Identify any of NJPA Member segments or defined NJPA verticals you will NOT be offering and promoting an
awarded contract to? (Government, Education, Non-profit)
26) Define any specific requirements or restrictions as it applies to our members located off shores such as Hawaii and
Alaska and the US Islands. Address your off shore shipping program on the Pricing form P of this document.
Marketing Plan
27) Describe your contract sales training program to your sales management, dealer network and/or direct sales teams
relating to a NJPA awarded contract.
28) Describe how you would market/promote an NJPA Contract nationally to ensure success.
29) Describe your marketing material, and overall marketing ability, relating to promoting this type of partnership and
contract opportunity. Please send a few representative samples of your marketing materials in electronic format.
30) Describe your use of technology and the internet to provide marketing and ensure national contract awareness.
31) Describe your perception of NJPA's role in marketing the contract and your contracted products/equipment and
related services.
32) Describe in detail any unique marketing techniques and methods as a part of your proposal that would separate you
from other companies in your industry.
33) Describe your company's Senior Management level commitment with regards to embracement, promoting, supporting
and managing a resultant NJPA awarded contract
34) Do you view your products/equipment applicable to an E -procurement ordering process? Yes/ No.
a) If yes, describe examples of E -procurement system/s or electronic marketplace solutions that your
products/equipment was available through. Demonstrate the success of government and educations customers to
ordering through E -procurement.
35) Please describe how you will communicate your NJPA pricing and pricing strategy to your sales force nationally?
39 Page 168 of 577
Other Cooperative Procurement Contracts Held
36) Identify all cooperative contracts hosted by any government or education agency or government or education
cooperative or by a third party marketing company, which are marketed in more than one state, held or utilized by the
Proposer.
37) What is the annual dollar sales volume generated through each of the contract(s) identified in your answer to the
previous question.
38) Identify awarded WSCA or specific state procurement contracts held or utilized by the Proposer with any State of the
United States.
39) What is the annual combined dollar sales volume for each of these contracts?
40) Identify any GSA Contracts held or utilized by the Proposer.
41) If you are awarded the NJPA contract, are there any market segments or verticals (e.g., higher education, K-12 local
governments, non -profits etc.) or geographical markets where the NJPA contract will not be your primary contract
purchasing vehicle? If so, please identify those markets and which cooperative purchasing agreement will be your
primary vehicle.
42) If you are awarded the NJPA contract, is it your intention and commitment to lead with your NJPA contract?
Yes No Explain and demonstrate your commitment and/or restrictions.
43) Identify a proposed administrative fee payable to NJPA for facilitation, management and promotion of the NJPA
contract, should you be awarded. This fee is typically calculated as a percentage of Contract sales and not a line item
addition to the customers cost of goods.
Value Added Attributes
44) If applicable, describe any product/equipment training programs available as options for NJPA members. If
applicable, do you offer equipment operator training as well as maintenance training? Yes No
45) Is this training standard as a part of a purchase or optional?
46) Describe current technological advances your proposed equipment/products and related services offer.
47) Describe your "Green" program as it relates to your company, your products/equipment, and your recycling program,
including a list of all green products accompanied by the certifying agency for each (if applicable).
48) Describe any Women or Minority Business Entity (WMBE) or Small Business Entity (SBE) accreditations and the
general minority and small business program of your organization as it relates to a Contract resulting from this RFP.
49) Identify any other unique or custom value added attributes of your company or your products/equipment or related
services.
50) Other than what you have already demonstrated or described, what separates your company, your products/equipment
and related services from your competition? What makes your proposed solutions unique in your industry as it applies
to NJPA members?
51) Identify and describe any service contract options included in the proposal, or offered as a proposed option, for the
products/equipment being offered.
52) Identify your ability and willingness to offer an awarded contract to qualifying member agencies in Canada
specifically and internationally in general.
53) Describe any unique distribution and/or delivery methods or options offered in your proposal.
Signature:
(Products, Pricing, Sector Specific, Services, Terms and Warranty are addressed on Form P)
.e
Date:
Page 169 of 577
Form B
Company Name:
Address:
City/State/Zip:
Phone:
Toll Free Number:
Web site:
PROPOSER INFORMATION
Fax:
E-mail:
Voids sometimes exist between management (those who respond to RFPs) and sales staff (those who contact NJPA
Members) that result in communication problems. Due to this fact, provide the names of your key sales people, phone
numbers, and geographic territories for which they are responsible
COMPANY PERSONNEL CONTACTS
Authorized Signer for your organization*:
Name:
Email: Phone:
* By executing Form F, the "Proposer's Assurance of Compliance," you are certifying this person identified here has their
authorization to sign on behalf of your organization:
Author of your proposal response
Name:
Email:
Title:
Phone:
Your Primary Contact person regarding your proposal:
Name:
Email:
Other important contact information:
Name:
Email:
Name:
Email:
Title:
Phone:
Title:
Phone:
Title:
Phone:
41 Page 170 of 577
Form C
EXCEPTIONS TO PROPOSAL, TERMS, CONDITIONS,
`4� �J�'A�`t
AND SOLUTIONS REQUEST `B
Company Name:
Note: Original must be signed and inserted in the inside front cover pouch.
Any exceptions to the Terms, Conditions, Specifications, or Proposal Forms contained herein shall be noted in writing
and included with the proposal submittal. Proposer acknowledges that the exceptions listed may or may not be accepted
by NJPA and may or may not be included in the final contract. NJPA may clarify exceptions listed here and document
the results of those clarifications in the appropriate section below.
Proposer's Signature:
NJPA's clarification on exception/s listed above:
Date:
Contract Award
RFP #022014
42 Page 171 of 577
FORM D
4� JPA
Formal Offering of Proposal
(To be completed Only by Proposer)
SEWER VACUUM. HYDRO -EXCAVATION. AND/OR STREET SWEEPER EOUIPMENT WITH RELATED
ACCESSORIES AND SUPPLIES
In compliance with the Request for proposal (RFP) for "SEWER VACUUM, HYDRO -EXCAVATION, AND/OR
STREET SWEEPER EQUIPMENT WITH RELATED ACCESSORIES AND SUPPLIES", the undersigned warrants that
I/we have examined this RFP and, being familiar with all of the instructions, terms and conditions, general specifications,
expectations, technical specifications, service expectations and any special terms, do hereby propose, fully commit and
agree to furnish the defined equipment/products and related services in full compliance with all terms, conditions of this
RFP, any applicable amendments of this RFP, and all Proposer's Response documentation. Proposer further understands
they accept the full responsibility as the sole source of responsibility of the proposed response herein and that the
performance of any sub -contractors employed by the Proposer in fulfillment of this proposal is the sole responsibility of
the Proposer.
Company Name:
Company Address:
City:
Contact Person:
Authorized Signature (ink only):
Date:
State: Zip:
Title:
(Name printed or typed)
43 Page 172 of 577
Form E
NJPA
Contract Acceptance and Award
(To be completed only by NJPA)
Proposer's full legal name
Your proposal is hereby accepted and awarded. As an awarded Proposer, you are now bound to provide the defined
product/equipment and services contained in your proposal offering according to all terms, conditions, and pricing set forth
in this RFP, any amendments to this RFP, your Response, and any exceptions accepted or rejected by NJPA on Form C.
The effective start date of the Contract will be , 20 and continue for four years
from the board award date. This contract has the consideration of a fifth year renewal option at the discretion of NJPA.
National Joint Powers Alliance® (NJPA)
NJPA Authorized signature:
NJPA Executive Director
Awarded this day of
NJPA Authorized signature:
NJPA Board Member
Executed this day of
(Name printed or typed)
20 NJPA Contract Number # 022014
(Name printed or typed)
20 NJPA Contract Number # 022014
Proposer hereby accepts contract award including all accepted exceptions and NJPA clarifications identified on FORM C.
Vendor Name
Vendor Authorized signature:
Title
Executed this
day of , 20
(Name printed or typed)
NJPA Contract Number # 022014
44 Page 173 of 577
Form F`.`
PROPOSER ASSURANCE OF COMPLIANCE,,r"�hA
Proposal Affidavit Signature Page
PROPOSER'S AFFIDAVIT
The undersigned, representing the persons, firms and corporations joining in the submission of the foregoing
proposal (such persons, firms and corporations hereinafter being referred to as the "Proposer"), being duly sworn on
his/her oath, states to the best of his/her belief and knowledge:
The undersigned certifies the Proposer is submitting their proposal under their true and correct name, the
Proposer has been properly originated and legally exists in good standing in its state of residence, that the
Proposer possesses, or will possess prior to the delivery of any product/equipment and related services, all
applicable licenses necessary for such delivery to NJPA members agencies nationally, and that they are
authorized to act on behalf of, and encumber the "Proposer" in this Contract, and
2. To the best of my knowledge, no Proposer or Potential Proposer, nor any person duly representing the same, has
directly or indirectly entered into any agreement or arrangement with any other Proposers, Potential Proposers,
any official or employee of the NJPA, or any person, firm or corporation under contract with the NJPA in an
effort to influence either the offering or non -offering of certain prices, terms, and conditions relating to this RFP
which tends to, or does, lessen or destroy free competition in the letting of the Contract sought for by this RFP,
and
3. The Proposer or any person on his/her behalf, has not agreed, connived or colluded to produce a deceptive show
of competition in the manner of the proposal or award of the referenced contract, and
4. Neither I, the Proposer, nor, any officer, director, partner, member or associate of the Proposer, nor any of its
employees directly involved in obtaining contracts with the NJPA or any subdivision of the NJPA, has been
convicted of false pretenses, attempted false pretenses or conspiracy to commit false pretenses, bribery,
attempted bribery or conspiracy to bribe under the laws of any state or federal government for acts or omissions
after January 1, 1985, and
5. The Proposer has examined and understands the terms, conditions, scope, contract opportunity, specifications
request and other documents of this solicitation and that any and all exceptions have been noted in writing and
have been included with the proposal submittal, and
6. If awarded a contract, the Proposer will provide the equipment/products and services and/or services to
qualifying members of the NJPA in accordance with the terms, conditions, scope of this RFP, Proposer offered
specifications and other documents of this solicitation, and
7. The undersigned, being familiar with and understand the expectations requested and outlined in this RFP under
consideration, hereby proposes to deliver through valid requests, Purchase Orders or other acceptable forms
ordering and procurement by NJPA Members. Unless otherwise indicated, requested and agreed to on a valid
purchase order per this RFP, only new, unused and first quality equipment/products and related services are to
be transacted with NJPA Members relating to an awarded contract, and
8. The Proposer has carefully checked the accuracy of all proposed products/equipment and related services and
listed total price per unit of purchase in this proposal to include shipping and delivery considerations. In
addition, the Proposer accepts all general terms and conditions of this RFP, including all responsibilities of
commitment as outlined and proposed, and
9. In submitting this proposal, it is understood that the right is reserved by the NJPA to reject any or all proposals
45 Page 174 of 577
and it is agreed by all parties that this proposal may not be withdrawn during a period of 90 days from the date
proposals were opened regarding this RFP, and
10. The Proposer certifies that in performing this Contract they will comply with all applicable provisions of the
federal, state, and local laws, regulations, rules, and orders, and
11. The Proposer understands that submitted proposals which are marked "confidential" in their entirety, or those in
which a significant portion of the submitted proposal is marked "nonpublic" will not be accepted by NJPA.
Pursuant to Minnesota Statute §325C.01, subd. 5 and §13.03, subd. 1, only specific parts of the proposal may be
labeled a "trade secret". All proposals are nonpublic until the contract is awarded; at which time, both
successful and unsuccessful vendors' proposals become public information.
12. The Proposer understands and agrees that NJPA will not be responsible for any information contained within
the proposal. Should Vendors not comply with the labeling and packing requirements, proposals will be
released as submitted.
13. By signing below, the Proposer understands it is his or her responsibility as the Vendor to act in protection of
labeled information and agree to defend and indemnify NJPA for honoring such designation. Proposer duly
realizes failure to so act will constitute a complete waiver and all submitted information will become public
information; additionally failure to label any information that is released by NJPA shall constitute a complete
waiver of any and all claims for damages caused by the release of the information.
[The rest of this page has been left intentionally blank. Signature page below]
46 Page 175 of 577
By signing below, Proposer is acknowledging that he or she has read, understands and agrees to comply with the terms
and conditions specified above.
Company Name:
Contact Person for Questions:
Must be individual who is responsible for filling out this Proposer's Responseform)
Address:
City/State/Zip:
Telephone Number:
E-mail Address:
Authorized Signature:
Authorized Name (typed):
Title
Date
Notarized
Subscribed and sworn to before me this
Notary Public in and for the County of
My commission expires:
Signature:
Fax Number:
day of , 20
M
State of
Page 176 of 577
Form G.
QD
OVERALL EVALUATION AND CRITERIA
For the Proposed Subject "SEWER VACUUM, HYDRO-EXCAVATION, AND/OR STREET SWEEPER
EQUIPMENT WITH RELATED ACCESSORIES AND SUPPLIES"
Conformance to terms and conditions to include documentation
50
Pricing
400
Financial, Industry and Marketplace Successes
75
Bidder's Ability to Sell and Service Contract Nationally
100
Bidder's Marketing Plan
50
Value Added Attributes
75
Warranty Coverages and In ormation.
50
Selection and Variety of Products and Services Offered
200
Total Points 1000 0
Reviewed by:
i;
Its
Its
Page 177 of 577
Form P QD
PROPOSER QUESTIONNAIRE
Products/Equipment, Pricing, Sector Specific, Services, Terms and Warranty
Proposer Name:
Questionnaire completed by:
Pavment Terms and Financing Options
1) Identify your payment terms if applicable. (Net 30, etc.)
2) Identify any applicable leasing or other financing options as defined herein.
3) Briefly describe your proposed order process for this proposal and contract award. (Note: order process may be
modified or refined during an NJPA member's final Contract phase process).
a. Please specify if you will be including your dealer network in this proposal. If so, please specify how
involved they will be. (For example, will he Dealer accept the P.O.?), and how are we to verify the specific
dealer is part of your network?
4) Do you accept the P -card procurement and payment process?
Warranty
5) Describe, in detail, your Manufacture Warranty Program including conditions and requirements to qualify, claims
procedure, and overall structure.
6) Do all warranties cover all products/equipment parts and labor?
7) Do warranties impose usage limit restrictions?
8) Do warranties cover the expense of technicians travel time and mileage to perform warranty repairs?
9) Please list any other limitations or circumstances that would not be covered under your warranty.
f 0) Please list any geographic regions of the United States for which you cannot provide a certified technician to
perform warranty repairs. How will NJPA Members in these regions be provided service for warranty repair?
Equipment/Products and Related Services and Pricing
11) Provide a general narrative description of the equipment/products and related services you are offering in your
proposal.
12) Provide a general narrative description of your pricing model identifying how the model works (line item and/or
published catalog percentage discount).
13) Please quantify the discount range presented in this response pricing as a percentage discount from MSRP/published
list.
14) Provide an overall proposed statement of method of pricing for individual line items, percentage discount off
published product/equipment catalogs and/or category pricing percentage discount with regard to all
equipment/products and related services and being proposed. Provide a SKU number for each item being proposed.
15) Propose a strategy, process, and specific method of facilitating "Sourced Product/Equipment and Related Services"
(AKA, "Open Market" items or "Non -Standard Options").
16) Provide your NJPA customer volume rebate programs, as applicable.
17) Identify any Total Cost of Acquisition (as defined herein) cost(s) which is NOT included "Pricing" submitted with
your proposal response. Identify to whom these charges are payable to and their relationship to Proposer.
18) If freight, delivery or shipping is an additional cost to the NJPA member, describe in detail the complete shipping
and delivery program.
49 Page 178 of 577
19) As an important part of the evaluation of your offer, you must indicate the level of pricing you are offering.
Prices offered in this proposal are (Your proposal will be deemed "Non -Responsive" if this question is not
answered):
a. Pricing is the same as typically offered to an individual municipality, Higher ed or school
district.
b. Pricing is the same as typically offered to GPOs, cooperative procurement organizations or
state purchasing departments.
c. Better than typically offered to GPOs, cooperative procurement organizations or state
purchasing departments.
20) Do you offer quantity or volume discounts? YES NO Outline guidelines and program.
21) Describe in detail your proposed exchange and return program(s) and policy(s).
22) Specifically identify those shipping and delivery and exchange and returns programs as they relate to Alaska and
Hawaii and any related off shore delivery of contracted products/ equipment and related services
23) Please describe any self -audit process/program you plan to employ to verify compliance with your anticipated
contract with NJPA. Please be as specific as possible.
Industry or Sector Specific Questions
24) NA
Signature:
Date:
50 Page 179 of 577
Pre -submission Checklist
❑ Have you read, and do you understand the intent this RFP?
❑ Have you attended the Pre -Proposal Conference for this RFP?
❑ Have you completed the questionnaires (Forms A & P) to the best of your ability?
❑ Have you submitted pricing for all of the product/equipment and related services you are proposing
within the scope of this RFP?
❑ Have you packaged your Proposal submission identifying conspicuously "Competitive Proposal
Enclosed, Please hold for public opening XX -XX -XXX"?
❑ Have you sent your package in sufficient time for physical delivery at 202 12th ST NE Staples, MN
56479 to occur prior to the deadline for delivery?
❑ Have you submitted hard copy original signed, completed, and dated forms C, D, E, and hard copy signed
signature page only from forms A and P of this RFP?
❑ Have you submitted verification of liability insurance with the coverage and limits required in the RFP?
❑ If any addendum/s to RFP were issued, have you submitted a signed copy of such addendum/s?
❑ Have you provided an electronic copy (saved on a CD or flash drive) of your entire proposal including,
but not limited to, Forms A, B, C, D, E, F, & P in your proposal?
Contents of your Proposal response:
❑ Hard copy original signed, completed, and dated forms C, D, F, and hard copy signed signature page
only from forms A and P.
❑ Electronic submission of proposal forms A, B, C, D, E, & P (CD or flash drive).
❑ Certificate of Insurance (demonstration of insurability)
FORM TITLES
Form A Proposer Questionnaire — General Business Information
Form B Proposer Information
Form C Exceptions to Proposal, Terms, Conditions, and Solutions Request
Form D Formal Offering of Proposal
Form E Contract Acceptance and Award
Form F Proposer Assurance of Compliance
Form G Overall Evaluation and Criteria
Form P Proposer Questionnaire — Products/equipment, Pricing, Sector Specific, Services, Terms and Warranty
51
Page 180 of 577
F5 NJPA Y-1
NJPA VENDOR PRICE AND PRODUCT CHANGE REQUEST FORM
-
Section 1. Instructions For Vendor
Pursuant to section 4 of the NJPA RFP, requests for equipment/products or service changes, additions or deletions will be
allowed at any time throughout the awarded contract term. All requests must be made in written format by completing
sections 2, 3 and 4 of the NJPA Price and Product Change Request Form and signature of an authorized Vendor employee
in section 5. All changes are subject to review and approval by the NJPA Contracts & Compliance Manager, signed in
acceptance by the NJPA Executive Director and acknowledged by the NJPA Contract Council. Submit request via email
to your Contract Manager AND: PandP(knjpacoop.org.
NJPA's due diligence in analyzing any request for change is to determine if approval of the request is: 1) within the scope
of the original RFP and 2) in the "Best Interests of NJPA and NJPA Members." A signed Price and Product Change form
will be returned to vendor contact via email.
Vendor must complete this change request form and individually list or attach all items or services subject to change,
provide sufficiently detailed explanation and documentation for the change, and include a compete restatement of pricing
document' appropriate format (preferably Excel). The pricing document must identify all equipment/products and
services being offered and must conform to the following NJPA product/price change naming convention: (Vendor
Name) (NJPA Contract #) (effective pricing date); for example, "COMPANY 012411-CPY eff 02-12-2013."
NOTE: New pricing restatement must include all equipment/products and services offered regardless of whether
their prices have changed and include a new "effective date" on the pricing documents. This requirement reduces
confusion by providing a single, current pricing sheet for each vendor and creates a historical record of pricing.
ADDITIONS. New equipment/products and related services may be added to a contract if such additions are within the
scope of the RFP.
DELETIONS. New equipment/products and related services may be deleted from a contract if an item or service is no
longer available and thus not relevant to the contract; for example, discontinued, improved, etc.
PRICE CHANGES: Request prices changes in general terms along with the justification by product category for the
change; for example, a 3% increase in XYZ Product Line is due to a 3% increase in petroleum, or this list of SKUs/
product descriptions is increasing X% due to X% increase in cost of raw materials.
Price decreases: NJPA expects Vendors to propose their very best prices and anticipates price reductions are due
to advancement of technologies and market place efficiencies.
Price increases: Typical acceptable increase requests include increases to Vendor input costs such as petroleum
or other applicable commodities, increases in product utility of new compared to old equipment/product or
service, etc. Vendor must include reasonable documentation for the claims cited in their request along with
detailed justification for why the increase is needed. Special details for price changes must be included with the
request along with both current and proposed pricing. Appropriate documentation should be attached to this
form, including letters from suppliers announcing price increases.
Refer to section 4 of the RFP for complete "Pricing" details.
Section 2. Vendor Name and Type of Change Request
CHECK ALL CHANGES THAT
APPLY:
AWARDED VENDOR ❑ Adding Products/Services
NAME:
❑ Deleting/Discontinuing
Products/services
❑ Price Increase
52
Page 181 of 577
NJPA VENDOR PRICE AND PRODUCT CHANGE REQUEST FORM
NJPA CONTRACT
NUMBER:
❑ Price Decrease
Section 3. Detailed Explanation of Need for Changes
List equipment/products and/or services that are changing, being added or deleted from previous contract price list along
with the percentage change for each item or category. (Attach a separate, detailed document if more than 10 items.)
Provide a general statement and documentation explaining the reasons for these price and/or product changes.
SAMPLES: 1 -All paper equipment/products and services increased 5% in price due to transportation and fuel costs (see
attached documentation of raw materials increase). 2 -The 6400 series floor polisher is added to the product list as anew
model replacing the 5400 series. The 6400 series 3% increase reflects technological improvements made that improve
the rate of efficiency and useful life. The 5400 series is now included in the "Hot List" at a 20% discount from previous
ricin until remaining inventory is liquidated.
It
statement how these are In the s
If changing prices and/or products, provide a general statement that the pricing is consistent with existing NJPA contract
pricing.
53
Page 182 of 577
NJPA VENDOR PRICE AND PRODUCT CHANGE REQUEST FORM
Section 4. Complete Restatement of Pricing Submitted
A COMPLETE restatement of the pricing including all new and existing equipment/products and services is attached
and/or has been emailed to PandP@njpacoop.org.
❑ Yes
Section 5. Signatures
❑ No
Vendor Authorized Signature
Print Name and Title of Authorized Signer
NJPA Executive Director Signature
54
Date
Date
Page 183 of 577
ADDENDUM ONE (1)
To that certain
KU9ARFP #O22O14
.~~.~..'
National Joint Powers Alliance'
For the procurement of
SEWER VACUUM, HYDRO- EXCAVATION, AND/OR STREET SWEEPER EQUIPMENT WITH RELATED ACCESSORIES AND
SUPPLIES
Consider the following to be part of the above titled RFP:
1) Questions submitted by Potential Responders at the Pre -Proposal Conference on February 6, 2014 are
listed in black font and NJPA Answers are listed in blue:
Q: What percentage ofyour client base are public works departments versus school systems.
A: Approximately 30% of NJPA's membership is in Government and about 40% of membership is in
Education.
Q:How many contracts doyou expect toaward inthis category?
A: Per section 1.13 of the RFP, KUPA's intent is to award a contract to a single exclusive vendor but reserves
the right toaward to multiple Proposers where the result ofthe responding Proposers justifies a multiple
award and multiple contracts are deemed to be in the best interests of the NJPA member agencies.
Q: Clarify the normal purchase order and payment flow for a manufacturer that utilizes
distributors. manufacturer accepts order from distributor, and manufacturer pays admin fee to NJPA
quarterly?
A: When a vendor is awarded an N]PAcontract all authorized distributors/dealers are able tosell through
the contract. The PC}would beaccepted at the distributor/dealer level and the administrator/manufacturer
would beresponsible tosubmit acumulative sales report toN]PAonaquarterly basis with admin fee
payment.
Q: How and where in your point scale will you recognize a successful previous NJPA awarded vendor?
A: Form Aquestions address this and could be reflected in a number of different criteria including but not
limited to: Industry & Marketplace Success and Ability to Sell and Service Nationwide.
ACKNOWLEDGMENT OF ADDENDUM ONE (1) TO RFP DISTRIBUTED VIA EMAIL ON FEBRUARY 6,2014
COMPANY NAME:
SIGNATURE:
Page 184 of 577
6.E.
CONSENTAGENDA
2/7/2017
REQUESTED ACTION BY COMMISSION: Approve Change Order No. 6 to Purchase Order #130850 to Rohl
Networks, LP in the amount of $60,000.00 for the Fiber Optic Cabling project, Bid No. 017-2821-12/DJL,
increasing the purchase order from $307,926.56 to $367,926.56.
EXPLANATION OF REQUEST:
On April 16, 2013, the City Commission approved a contract with Rohl Networks, LP to install underground
fiber optic cabling along the route of the Raw Water Main Sections A, B, and C to provide a secure data and
communication link between the East and West Water Treatment Plants.
Rohl Networks, LP installed the fiber optic cable for Section A. The fiber for Sections B and C will be installed
as a single pull to avoid splicing the cable. The fiber optic cable installation was not included in the bids for the
pipeline construction in order to contract directly with a firm that specializes in the telecommunications
industry and fiber optic work.
The project summary is as follows:
- Original Contract Date: June 6, 2013
- Original ContractAmount: $68,795.00
- Original Alternate Bid Amount: $101,191.00
- Original Approved Contingency: $16,998.00
- Change Order No. 1: $8,772.79 for clearing the conduit, additional maintenance of traffic (MOT), light tower,
concrete vault and mule tape for Section A.
- Change Order No. 2: ($510.00) credit for unused under -run for NPDES compliance that was not required for
the project.
- Change Order No. 3: $101,191.00 for the Alternate Bid amount for Sections B and C.
- Change Order No. 4: $98,064.77 for additional fiber optic cabling, directional drilling, vaults, and electrical
work for Sections B and C.
- Change Order No. 5: $31,613.00 for removal of damaged fiber, removal and replacement of a concrete vault,
replacement of a splice case and re -testing the fiber at the West Plant, installation of muletape in Section B,
and contingency for repairs or clearing obstructions.
Change Order No. 6 is required to complete an additional scope of services to install the fiber optic cable by
the air jetting method due to the length between vaults, undulations, and short radius 90 degree bends in the
conduit in Section B. These are deficiencies in the installation by the prior general contractor, and the City will
be seeking reimbursement. Change Order No. 6 also includes a credit of $15,000.00 for unused funding
previously approved under Change Order No. 5.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? When completed, the fiber optic will provide
a secure data and communication link between the East and West Water Treatment Plants for controlling utility
operations. Since the fiber is installed underground, it will be less susceptible to the impacts of storms and
severe weather so communication will be maintained at all times between the Plants.
FISCAL IMPACT: Budgeted Funding is available in the Utilities CIP account.
Page 185 of 577
ALTERNATIVES: Not approve the Change Order at this time.
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
ATTACHMENTS:
Type
D Addendum
REVIEWERS:
Department
Utilities
Finance
Legal
City Manager
Reviewer
Groff, Colin
Howard, Tim
Swanson, Lynn
LaVerriere, Lori
Description
Change Order No. 6
Date
1/18/2017 ® 1:59 PM
1/24/2017 ® 3:46 PM
1/25/2017 ® 3:49 PM
2/2/2017 ® 1:12 PM
Page 186 of 577
Change Order
.................. - _. ........ — - --
Project Fiber Optic Cabling Raw Water Main Sections A, B & C
Change Order No.-
6
_Jkohl Networks, LP . ...............
Purchase Order No. - --
-.130650......_
- 13085 0
28 Park Drive, Sji7t-e 900
75 Ju iter pL ........ .
Ju iter, FL 33458Contract
....... . .
Date:
. ....... . ...........
6/6/13
Project Christopher Roschek
lana ger . ...... .......... ........ ........
...........
Reason for Change Order:
Item Description of Work _duantityT_U_n_it_s_T
—Additional —Unit
Amount
Days_ Price
1 Additional cost for installation of fiber --N/—A+--
0
—$75,000.00
optic cable by the air jetting method due
to the length between vaults,
undulations, and short radius 90 degree
bends.
Credit for unused funding previously _........ — — - -
— —
..........
($15,000m)
_Ipproved Carder under Chan . .......
.......... . ....... . . ........ .
...... .... . ........
The cost of this work is:
The Contract Time will be increased b"a proximately (# of days�)2�128/1
��.:�O"calendar
days
Change Orders over $5,000 are NOT authorized until
reviewed and approved by the City Manager.
Page 187 of 577
Increase Line Item 1.01 (see attached) from $4.28 per foot to $7.28 (increase
of $3.00 per foot) to now place the fiber optic cable by the Air Jetting method
due to the length between vaults, undulations and short radius 90s. Total $ 75,000.00
for this Change Order will be for $3.00 per foot increase for approx 25,000 of
fiber cable to be placed.
Credit for unused funding previously approved under Change (15,000m)
Order No. 5
Total for Change Order No. 6 $ 60'000.al "
Page 188 of 577
6.F
CONSENTAGENDA
2/7/2017
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 2/7/2017
REQUESTED ACTION BY COMMISSION:
Accept the Fiscal Year 2016-2017 Budget Status Report of the General Fund and the Utilities Fund for
the three (3) month period ended December 31, 2016.
EXPLANATION OF REQUEST:
This report summarizes the estimated funding sources and the adopted expenditure budgets for the City's
General Fund and Utility Fund for the three (3) month period ended December 31, 2016 (25% of the fiscal
year). The analysis compares:
• Actual results for the current period to the annual budget
• Actual results for the same period of the prior year annual budget
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
The annual budget is what provides and controls the resources for City programs and services.
FISCAL IMPACT:
The annual budget and results to date for the General Fund and Utility Fund.
GENERALFUND
The General Fund chart above reflects revenue in excess of expenditures (dollars in thousand) yielding a
$11.2M surplus for the period ending December 31, 2016.
Revenues & Transfers (Exhibit A) — Budgeted Funding Sources: Property taxes and other revenues
provide funding sources of $64.6M or 81% of our total $79AM General Fund budget estimate for FY 2016-17.
Transfers from other funds (non -revenues) provide $14.8M or 19% of the total funding sources to balance our
$79AM General Fund budgeted expenditures.
These three major estimated funding sources are summarized as follows:
1. 40% - $ 31.6M —Property taxes less Tax Increment Financing to the CRA
2. 41% - $ 33.OM —All other revenues plus General Fund Balance
3. 19% - $ 14.8M — Transfers from other funds
100% - $ 79AM — Total funding sources
Page 189 of 577
FY 2016-17
FY 2015-16
FY 2017 vs. 2016
Annual
Actual to Date
Annual
Actual to Date
Budget
Actual
Budget
Amount %
Budget
Amount %
%
%
Revenues
$ 79,401
$ 41,548 52%
$ 76,518
$ 38,552 50%
3.8%
7.8%
&Transfers
Expenditures
$(79,401)
$(30,287) 38%
$(76,518)
$(29,834) 39%
3.8%
1.5%
Excess (Deficit)
$ -
$ 11,261
$-
$ 8,718
The General Fund chart above reflects revenue in excess of expenditures (dollars in thousand) yielding a
$11.2M surplus for the period ending December 31, 2016.
Revenues & Transfers (Exhibit A) — Budgeted Funding Sources: Property taxes and other revenues
provide funding sources of $64.6M or 81% of our total $79AM General Fund budget estimate for FY 2016-17.
Transfers from other funds (non -revenues) provide $14.8M or 19% of the total funding sources to balance our
$79AM General Fund budgeted expenditures.
These three major estimated funding sources are summarized as follows:
1. 40% - $ 31.6M —Property taxes less Tax Increment Financing to the CRA
2. 41% - $ 33.OM —All other revenues plus General Fund Balance
3. 19% - $ 14.8M — Transfers from other funds
100% - $ 79AM — Total funding sources
Page 189 of 577
The property tax rate for FY 2016-17 is 7.9000 mills, no change from the prior year; the net property taxes of
$31.6M in FY 2016-17 represent an 7.48% increase in property tax revenue or an increase of $2.2M from FY
2015-16.
To balance the budget in FY 2016-17, it required transfers from other funds of $14.8M representing 19% of all
funding sources.
Actual Funding Sources Realized: At the end of the third month in FY 2016-17, revenues and transfers
realized are approximately $41.5M of the budget estimate compared to $38.5M realized to date in FY 2015-16.
Ad Valorem Taxes, net of discounts and TIF taxes to the CRA, received to date was $25.3M as compared
to $22.6M for FY 2015-16, as noted on Exhibit A.
Other Revenues: The five major revenue sources (other than property taxes):
1. Franchise Fees realized was $1.29M or 25% actually collected compared to a similar amount of $1.32M or
27% in FY 2015-16.
2. Business Taxes are due at the beginning of the fiscal year. For FY 2016-17, approximately $1.44M or
87% have been collected compared to the FY 2015-16 amount of $1.4M or 91 %.
3. State Shared revenues of $1.9M or 22% have been collected in FY2016-15 as compared to $1.3M or
15% received in FY 2015-16.
4. Public Safety revenues at this point collected are $1.4M or 29% received compared to $1.5M or 32% for
FY 2015-16.
5. Special Assessment revenues, related to Fire and Rescue, in the amount of $4.6M or 84% have been
collected compared to $4.5M or 82% in FY 2015-16.
Transfers from Other Funds: Current practice is to transfer 1/12 of the budgeted transfers from other funds
each month. This will result in 100% realization of this funding source for the year. Note: if a surplus will be
realized in FY2016-17 the Fund Balance transfer amounts will not be required.
Exoenditures (Exhibit B
Budgeted Expenditures: Overall, appropriations increased approximately 3.8% from $76.5M to $79.4M. The
budget increase was due to the cost of doing business, providing funding related to wage increases,
equipment and additional personnel.
Actual Expenditures - General Fund expenditures for the third month period ending December 31 (25% of
the fiscal year) are $30.3M which is 38% of the $79AM expenditure appropriation for FY 2016-17. Note: the
City's annual pension obligations for General Employees, Fire, and Police are paid in the first month of the
fiscal year.
The table at the top of Exhibit B displays actual expenditures of $30.3M or 38% of the FY 2016-17 budget. At
this point in the fiscal year, FY2016-17 spending levels are $.45M ahead of the $29.8M or 39% expended in
FY 2015-16 for this same period.
UTILITY FUND
The FY 2016-17 annual expenditure budget of $42.24M represents a $27K increase from the FY 2015-16
budget of $42.21M. The operational forecast reflects an estimated increase of $1.2M of the fund balance for
FY 2016-17.
Page 190 of 577
For the three month period in FY 2016-17,
• Revenues realized are $11M (26%) of the annual budget estimate.
• Expenditures incurred are $11.5M (27%) of the annual appropriated budget.
This resulted in expenditures in excess of revenues which yielded a loss of approximately $553K.
The following provides brief comments on the Utility Fund revenues and expenditures to date.
Revenues (Exhibit Q -The $11M in FY 2016-17 actual revenues and fund balance reflect an increase
compared to the $10.9M in FY 2015-16, because of the following factors:
• Water Sales - $5.4M equivalent to 27% of the annual estimate, compared to $5.1 M or 26% at this point
in FY 2015-16.
• Water Service Charge - $271K equivalent to 36% of the annual estimate, compared to $210K or 28% at
this point in FY 2015-16.
• Sewer Service - $4.65M equivalent to 25% of the annual estimate, compared to $4.58M or 26% at this
point in FY 2015-16.
Expenditures (Exhibit D) — Utility Fund FY 2016-17 expenditures to date are $11.55M or 27% of the annual
appropriation compared to expenditures of $11.74M or 28% for the prior fiscal year (which excludes
depreciation and the joint ventures expenditures).
ALTERNATIVES: Do not accept the report.
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
Page 191 of 577
FY 2016-17
FY 2015-16
FY 2017 vs. 2016
Annual
Actual to Date
Annual
Actual to Date
Budget
Actual
Budget
Amount %
Budget
Amount %
%
%
Revenues
$ 42,245
$ 11,000 26%
$ 42,218
$ 10,957 26%
0.1%
0.4%
&Transfers
Expenditures
$(42,245)
$(11,553) 27%
$(42,218)
$(11,745) 28%
0.1%
-1.6%
Excess (Deficit)
$ -
$ (553)
$ -
$ (788)
For the three month period in FY 2016-17,
• Revenues realized are $11M (26%) of the annual budget estimate.
• Expenditures incurred are $11.5M (27%) of the annual appropriated budget.
This resulted in expenditures in excess of revenues which yielded a loss of approximately $553K.
The following provides brief comments on the Utility Fund revenues and expenditures to date.
Revenues (Exhibit Q -The $11M in FY 2016-17 actual revenues and fund balance reflect an increase
compared to the $10.9M in FY 2015-16, because of the following factors:
• Water Sales - $5.4M equivalent to 27% of the annual estimate, compared to $5.1 M or 26% at this point
in FY 2015-16.
• Water Service Charge - $271K equivalent to 36% of the annual estimate, compared to $210K or 28% at
this point in FY 2015-16.
• Sewer Service - $4.65M equivalent to 25% of the annual estimate, compared to $4.58M or 26% at this
point in FY 2015-16.
Expenditures (Exhibit D) — Utility Fund FY 2016-17 expenditures to date are $11.55M or 27% of the annual
appropriation compared to expenditures of $11.74M or 28% for the prior fiscal year (which excludes
depreciation and the joint ventures expenditures).
ALTERNATIVES: Do not accept the report.
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
Page 191 of 577
ATTACHMENTS:
Action
Type
D
Addendum
D
Addendum
D
Addendum
D
Addendum
REVIEWERS:
Department
Finance
Finance
City Manager
Description
FY16/17 - Gen Fd in Report thru Dec - Rev
FY16/17 - Gen Fd in Report thru Dec ® Exp
FY16/17 - Utility Fd in Report thru Dec - Rev
FY16/17 - Utility Fd in Report thru Dec ® Exp
Reviewer
Action
Howard, Tim
Approved
Howard, Tim
Approved
LaVerriere, Lori
Approved
Date
2/2/2017 - 9:04 AM
2/2/2017 - 1:22 PM
Page 192 of 577
EXHIBIT A
CITY OF BOYNTON BEACH, FLORIDA
GENERAL FUND ANALYSIS
STATEMENT OF REVENUES - COMPARATIVE BUDGET TO ACTUAL
Fiscal Year Period Ended December 31, 2016 (25% of Fiscal Year)
S:AFin i-Ti-licial ReponsWomhly Financial Repons\FY2016-20 MBudget Review - GF - thru Dec 16 Summan-1001 Revenue Summary Revised Page 1 931of 577
REVENUES
FY 2016-17
FY 2016-17 TO DATE
FY 2015-16
FY 2015-16 TO DATE
ACCOUNTS
BUDGET
REVENUE
%
BUDGET
REVENUE
%
APPROVED
$ 38,322,309
REALIZED
$ 31,997,713
REALIZED
83%
APPROVED
$ 35,437,711
REALIZED
28,637,410
REALIZED
81%
AD VALOREM TAXES, net
LESS TIF TAXES TO CRA
6,682,137
(6,682,137)
100%
5,985,241
(5,985,241)
100%
NET TAXES TO THE CITY
31,640,172
25,315,576
80%
29,452,470
22,652,169
77%
LICENSES AND PERMITS
BUSINESS TAXES
1,656,000
1,448,189
87%
1,545,000
1,404,724
91%
BUILDING PERMITS
2,417,000
575,356
24%
2,154,000
587,066
27%
FRANCHISE FEES
5,065,000
1,291,261
25%
4,830,000
1,318,741
27%
OTHR LICENSES, FEES & PER
218,000
140,241
64%
180,000
148,653
83%
INTERGOVERNMENTAL REVENUES
OTHER FEDERAL REVENUE
85,000
1,884
2%
130,000
8,654
7%
STATE SHARED REVENUES
8,674,000
1,940,592
22%
8,239,000
1,266,796
15%
SHRD REV FROM OTHR LCL
310,000
29,398
9%
395,000
56,769
14%
CHARGES FOR SERVICES
PYMTS IN LIEU OF TAXES
121,300
130,350
107%
121,300
115,727
95%
CHRGS-GENERAL GOVT
459,500
103,055
22%
459,000
148,421
32%
PUBLIC SAFETY
5,133,816
1,467,267
29%
4,870,949
1,558,687
32%
PHYSICAL ENVIRONMENT
20,000
(4,102)
-21%
20,000
5,950
30%
CULTURE/RECREATION
415,500
110,772
27%
410,500
119,921
29%
INTEREST & MISC REVENUE
LIBRARY FINES
30,000
4,090
14%
30,000
3,935
13%
VIOLATIONS LOCAL ORD.
720,000
181,593
25%
595,000
215,748
36%
INTEREST EARNINGS
50,000
9,046
18%
50,000
580
1%
RENTS AND ROYALTIES
368,800
87,587
24%
367,200
111,105
30%
SPECIAL ASSESSMENTS
5,541,500
4,656,393
84%
5,541,500
4,533,718
82%
SALE OF SURPLUS MATERIAL
2,000
343
17%
2,000
520
26%
OTHER MISC. REVENUE
625,000
97,073
16%
233,000
70,533
30%
INTERNAL FUND TRANSFERS
TRANSFERS
14,842,000
3,710,500
25%
16,442,000
4,110,500
25%
FUND BALANCE APPROPRIATED
1,006,726
251,682
25%
450,645
112,661
25%
Total Revenues
$ 79,401,314
$ 41,548,146
52%
$ 76,518,564
38,551,578
50%
S:AFin i-Ti-licial ReponsWomhly Financial Repons\FY2016-20 MBudget Review - GF - thru Dec 16 Summan-1001 Revenue Summary Revised Page 1 931of 577
S:AFina-cTi-Icial Reports\Momhly Financial ReportsTY2016-20MBudget Review - GF - thru Dec 16 Summarize1001 Expenditure Summary Revised Page 1 94,,of 577
EXHIBIT B
CITY OF BOYNTON BEACH,
FLORIDA
GENERAL FUND ANALYSIS
STATEMENT OF EXPENDITURES - COMPARATIVE BUDGET TO ACTUAL
Fiscal Year Period Ended
December 31, 2016 (25% of Fiscal Year)
EXPENDITURE
FY 2016-17
FY 2016-17 TO DATE
FY 2015-16
FY 2015-16 TO DATE
ACCOUNTS
BUDGET
EXPENDED
%
BUDGET
EXPENDED
APPROVED
EXPENDED
APPROVED
EXPENDED
GENERAL GOVERNMENT
CITY COMMISSION
$ 231,706
$ 86,053
37%
$
260,692
$ 72,382
28%
CITY MANAGER
696,119
292,308
42%
675,310
264,776
39%
CITY HALL/GEN. ADMIN.
4,039,726
534,166
13%
2,441,639
504,219
21%
MARKETING/COMMUNICATIONS
314,841
111,352
35%
234,811
89,435
0%
CITY CLERK
605,165
163,637
27%
611,709
177,877
29%
CITY ATTORNEY
615,411
134,878
22%
645,944
123,360
19%
FINANCIAL SERVICES
1,186,767
409,631
35%
1,175,704
493,547
42%
ITS
2,247,432
802,679
36%
1,921,828
668,309
35%
HUMAN RESOURCES
806,830
258,593
32%
720,200
254,456
35%
PUBLIC SAFETY
UNIFORM SERVICES
16,197,211
6,838,972
42%
15,809,178
6,061,760
38%
ADMINISTRATIVE SERVICES
3,713,348
1,370,168
37%
5,269,636
2,529,487
0%
SUPPORT SERVICES
9,153,124
3,944,034
43%
8,782,483
3,702,933
0%
FIRE
21,789,868
9,657,126
44%
22,767,587
9,706,799
43%
COMMUNITY STANDARDS
2,191,683
661,095
30%
0
0
0%
EMERGENCY MANAGEMENT
22,870
1,953
9%
81,914
5,637
7%
BUILDING & DEVELOPMENT
DEVELOPMENT
1,091,800
443,252
41%
1,013,150
407,730
40%
BUILDING
1,200,588
426,020
35%
1,184,195
335,171
28%
ENGINEERING
693,132
235,936
34%
716,777
290,228
40%
PLANNING & ZONING
733,234
318,567
43%
757,498
327,694
43%
ECONOMIC DEVELOPMENT
231,749
32,688
14%
245,731
77,532
32%
PUBLIC WORKS
PUBLIC WORKS
223,397
90,290
40%
235,695
91,993
39%
FACILITIES MANAGEMENT
1,851,035
470,494
25%
1,541,462
436,342
28%
STREETS MAINTENANCE
1,128,602
296,591
26%
1,100,307
380,915
35%
LEISURE SERVICES
LIBRARY
2,253,461
829,087
37%
2,261,401
850,621
38%
SCHOOLHOUSE MUSEUM SERV
269,372
60,642
23%
301,653
69,538
23%
RECREATION
2,960,081
1,016,500
34%
2,990,094
1,106,726
37%
PARKS & GROUNDS
2,952,762
788,743
27%
2,771,966
793,936
29%
CRA REIMBURSABLE & RESERVES
-
12,093
0%
-
10,710
0%
Total Expenditures
$ 79,401,314
$ 30,287,548
38%
$
76,518,564
$ 29,834,113
39%
S:AFina-cTi-Icial Reports\Momhly Financial ReportsTY2016-20MBudget Review - GF - thru Dec 16 Summarize1001 Expenditure Summary Revised Page 1 94,,of 577
EXHIBIT C
CITY OF BOYNTON BEACH, FLORIDA
UTILITY FUND ANALYSIS
STATEMENT OF REVENUES - COMPARATIVE BUDGET TO ACTUAL
Fiscal Year Period Ended December 31, 2016 (25% of Fiscal Year)
------------------
$50,000
$45,232
Two Year Cumulative Revenues Comparison and
CFY Budget - ($ in thousands)
$42,245
$40,000 ,326
,420
3,718
$30,000
29,821
$25,926
$20,000 22,126
$18,458
$14,672
$1.1.,000
$10,000 $10,957
$7,1.75
$3,516 $7,210
$3,570
I
I
$0
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Cumulative 2015-16 Actual Cumulative 2016-17 Actual 2016-17 Budget
5:\Finance\Financial Reports\Monthly Financial Reports\FY2016-2017\Budget Review - OF - thru Dec 16 Summanwd401 Rev Sum Page 195 of 577
REVENUES
FY 2016-17
FY 2016-17 TO DATE
FY 2015-16
FY 2015-16 TO DATE
ACCOUNTS
BUDGET
REVENUE
%
BUDGET
REVENUE
%
APPROVED
$ 20,250,000
REALIZED
$ 5,399,323
REALIZED
27%
APPROVED
$ 19,490,000
REALIZED
$ 5,117,663
REALIZED
26%
WATER SALES
WATER CONNECTION FEE
25,000
6,090
24%
25,000
11,455
46%
WATER SERVICE CHARGE
750,000
271,129
36%
750,000
210,300
28%
WTR-BACKFLOW PREVNTR TEST
10,000
7,500
75%
5,000
6,250
125%
RECLAIMED WATER SALES
60,000
17,160
29%
60,000
14,643
24%
SEWER SERVICE
18,500,000
4,654,031
25%
17,988,000
4,588,901
26%
STORMWATER UTILITY FEE
3,800,000
957,046
25%
3,790,000
953,223
25%
TELEVISE SEWER LINES
3,500
0%
2,500
2,051
82%
FEES
15,000
0%
10,000
9,368
94%
INTEREST INCOME
35,000
(11,497)
-33%
40,000
0%
SALE OF SURPLUS EQUIP.
247
0%
532
0%
OCEAN RGE UT TAX ADM CHG
800
158
20%
800
159
20%
BAD DEBT RECOVERIES
0%
500
0%
MISCELLANEOUS INCOME
274
0%
28,252
0%
TRANSFER FROM SANITATION FUND
0%
-
-
0%
FUND BALANCE DECREASE (INCREASE)
(1,204,004)
(301,001)
25%
56,108
14,027
25%
TOTAL REVENUES
$ 42,245,296
$ 11,000,460
26%
$ 42,217,908
$ 10,956,824
26%
------------------
$50,000
$45,232
Two Year Cumulative Revenues Comparison and
CFY Budget - ($ in thousands)
$42,245
$40,000 ,326
,420
3,718
$30,000
29,821
$25,926
$20,000 22,126
$18,458
$14,672
$1.1.,000
$10,000 $10,957
$7,1.75
$3,516 $7,210
$3,570
I
I
$0
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Cumulative 2015-16 Actual Cumulative 2016-17 Actual 2016-17 Budget
5:\Finance\Financial Reports\Monthly Financial Reports\FY2016-2017\Budget Review - OF - thru Dec 16 Summanwd401 Rev Sum Page 195 of 577
EXHIBIT D
CITY OF BOYNTON BEACH, FLORIDA
UTILITY FUND ANALYSIS
STATEMENT OF EXPENDITURES - COMPARATIVE BUDGET TO ACTUAL
Fiscal Year Period Ended December 31, 2016 (25% of Fiscal Year)
EXPENDITURES
FY 2016-17 FY 2016-17 TO DATE
FY 2015-16 FY 2015-16 TO DATE
ACCOUNTS
BUDGET %
BUDGET
EXPENDED
APPROVED EXPENDED
$ 1,658,837 $ 630,728 38%
EXPENDED
APPROVED EXPENDED
$ 1,659,754 $ 612,384 37%
WATER DISTRIBUTION
PUBLIC WATER TREATMENT
5,395,232 1,602,007 30%
5,691,571 1,714,214 30%
METER READING & SERVICES
1,055,863 444,191 42%
1,208,362 414,431 34%
WASTEWATER COLLECTION
1,576,241 500,111 32%
1,720,597 574,907 33%
WASTEWATER PUMPING STATNS
2,540,321 712,487 28%
2,622,842 812,848 31%
SEWAGE TREATMENT
4,405,000 633,380 14%
4,405,000 771,296 18%
WATER QUALITY
622,451 193,969 31%
662,894 234,096 35%
UTILITY ADMINISTRATION
15,176,632 3,940,425 26%
14,472,294 3,722,337 26%
UTILITES ENGINEERING
1,332,692 533,671 40%
1,150,746 469,963 41%
STORMWATER MAINTENANCE
957,018 367,725 38%
978,291 319,221 33%
CUSTOMER RELATIONS
1,446,521 448,580 31%
1,562,822 553,239 35%
DEBT SERVICE
6,078,488 1,545,724 25%
6,082,735 1,545,794 25%
Total Expenditures
$ 42,245,296 $ 11,552,998 27%
$ 42,217,908 $ 11,744,730 28%
S Tinance\Financial Reports\Monthly Financial ReponsTY2016-201TBudget Review - OF - thru Dec 16 Summariwd401 Exp Sum Page 196 of 577
6.G.
CONSENTAGENDA
2/7/2017
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 2/7/2017
REQUESTED ACTION BY COMMISSION:
Legal expenses - December 2016 - Information at the request of the Commission. No action required.
EXPLANATION OF REQUEST:
Some outside firms have not provided their December statements to Risk Management and therefore their
November invoices (most recent received) are attached.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT:
ALTERNATIVES:
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
ATTACHMENTS:
Type
D Attachment
D Attachment
D Attachment
rhinwam
Fih�Tylm
Description
Summary -General Dec 2016
Goren Cherof Doody & Ezrol December invoices
Summary Goren - Risk Dec 2016
Goren Cherof Doody & Ezrol December Risk
Invoices
Summary Outside Counsel - Risk Dec 2016
Page 197 of 577
REVIEWERS:
Department
Legal
Finance
City Manager
Reviewer
Action
Swanson, Lynn
Approved
Howard, Tim
Approved
LaVerriere, Lori
Approved
Date
1/10/2017 ® 3:28 PM
2/1/2017 ® 1:37 PM
2/2/2017 ® 1:12 PM
Page 198 of 577
Goren, Cherof, Doody & Ezrol, P.A. - Dec 2016
General Legal Costs
Retainer -General Matters
onsite office hours
agenda item review
pre-mtg commissioner mtgs
commission mtg followup
commission mtg
contract review, code issues
group homes, NOI research
Labor -general
Red light camera
BOA-Johnson,Valretta
Olen properties
Boynton Old School Partners
Litigation -forfeitures, police issues
US Bank Natl Assoc-Boye,Aracelly
Model Block Right of Way
RicMan-Contract issue
Wurie,Khadi(Deutsche Bank)
Jean -Baptist, Kevens
Boytnon Lakes N Comm Assoc
Rodrigues,Louis IA
Boss,Lendon (RLC appeal)
Donastor,Murat v JP Morgan
Akyeshia C Gums v JP Morgan
Wauchope,Rohan v HSBS Bank
Brown, Jeffrey (RLC appeal)
Ryan, Ron complaint
Schwartz,estate of Barbara v Bank of NY
Fils, Mikel Jean v Federal Natl
Cleaveland, Darren, Fed Nat Mort
White, Jack, Bank of NY
Delhomme, Zelma, Wells fargo
Meeks,Richard & Takeeta, Nationstar mtg
FPM Prop, Fed Natl Mort
Ewing, Paula, BB&T
Garcorp Holdings, 3100 Ocean Pkwy
Daquay, Marcel, Ditech
Estate of Hazel Clemmons,James Nutter Co.
Moskoff, Eric, Fed Natl Mtg
Purch of Tropical Breeze Utilty Sys
City of LW, 5848 Corson PI
TOTAL General Legal Costs -Dec 2016
150.2 Hours
16,165.84
292.50
5,002.89
97.50
175.50
292.50
3,583.50
97.50
2,050.07
136.50
58.50
19.50
136.50
58.50
257.70
136.50
58.50
78.00
273.00
58.50
3,058.30
39.00
97.50
39.00
97.50
19.50
39.00
50.00
337.10
19.50
429.00
39.00
780.00
468.00
34,541.90
Page 199 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard
Boynton Beach FL 33425
Attn: Lynn Swanson
LABOR - General
ACCOUNT NO
STATEMENT NO
HOURS
12/06/2016 SHB Ciancio - review statute and AGOs re: reimbursement matters. Telephone
conference with Chief Katz and AC Harris. 0.60
12/19/2016 SHB Discuss driver license requirements with Oldbury.
12/20/2016 SHB Telephone conference with Oldbury re: driver license matters. Research
driver license employment requirements.
FOR CURRENT SERVICES RENDERED
RECAPITULATION
TIMEKEEPER HOURS HOURLY RATE
SHANA H. BRIDGEMAN 1.50 $195.00
TOTAL CURRENT WORK
BALANCE DUE
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page: 1
01/04/2017
306-0603180
13490
0.30
0.60
1.50 292.50
TOTAL
$292.50
292.50
$292.50
Page 200 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard
Boynton Beach FL 33425
Attn: Lynn Swanson
Red Light Cameras
ACCOUNT NO
STATEMENT NO
12/01/2016
SHB
Prepare and file notices of intent to rely on business records for use at trial.
4.90
JAC
prepare regarding close-out program and outstanding ticket issues; review
pending litigation
0.50
12/02/2016
SHB
Prepare and file notices of intent to rely on business records for use at trial.
2.50
12/05/2016
SHB
Prepare and file notices of intent to rely on business records for use at trial.
4.30
12/08/2016
SHB
Prepare and file notices of intent to rely on business records for use at trial.
2.30
12/09/2016
SHB
Prepare and file notices of intent to rely on business records for use at trial.
3.10
12/13/2016
SHB
Prepare and file notices of intent to rely on business records for use at trial.
0.60
12/14/2016
SHB
Prepare and file notices of intent to rely on business records for use at trial.
Follow up re: Defendant Anthony Mann / defense counsel matters.
4.00
12/16/2016
SHB
Prepare and file notices of intent to rely on business records for use at trial.
0.60
12/20/2016
SHB
Prepare and file notices of intent to rely on business records for use at trial.
0.70
12/21/2016
SHB
Receive and review Motion to Continue; follow up with Abramson.
0.30
12/29/2016 SHB Prepare and file Notices of Intent to Rely on Business Records for use at
trial. Follow up with City re: end of program matters. Follow up with ATS re:
program matters. 1.30
12/30/2016 SHB Receive and review correspondence from ATS re: program wrap-up. Follow
up with City. 0.30
FOR CURRENT SERVICES RENDERED 25.40
RECAPITULATION
TIMEKEEPER HOURS HOURLY RATE TOTAL
JAMES A. CHEROF 0.50 $195.00 $97.50
SHANA H. BRIDGEMAN 24.90 195.00 4,855.50
Page: 1
01/04/2017
306-0806020
13491
Page 201 of 577
CITY OF BOYNTON BEACH
Red Light Cameras
Photocopies
Postage
TOTAL EXPENSES THRU 12/31/2016
TOTAL CURRENT WORK
BALANCE DUE
Page: 2
01/04/2017
ACCOUNT NO: 306-0806020
STATEMENT NO: 13491
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
1.05
48.84
49.89
5,002.89
$5,002.89
Page 202 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard
Boynton Beach FL 33425
Attn: Lynn Swanson
General Matters
ACCOUNT NO
STATEMENT NO
HOURS
12/01/2016 JAC onsite office administration; review Med MJ legislative history and attend LL
conference regarding same follow up prep regarding study/NOI issues;
review and research regarding group home NOI for agenda; finalize agenda
review conversion therapy ban issue 8.20
12/02/2016 JAC Review agenda and prep for Commission meeting; review group home
options and process; conference with attorneys regarding case status
reports 5.20
12/05/2016 JAC on site; attend staff meeting; pre -commission meeting conference with
commissioners and LL; prep regarding NOI process; review contract default
issue regarding CG draft; conference with Hanna M regarding zoning and
LU map issues 8.60
12/06/2016 JAC onsite office hours; review pending matter; prep for and attend Commission
meeting; conference with Vice Mayor and LL; review pending utility
department issues and assignments; research lien issue 12.00
12/07/2016 JAC Commission meeting follow up regarding homes process; calls-emails from
attorneys regarding same. 5.20
12/08/2016 JAC Agenda prep and review; calls to staff regarding group homes' case
administration -risk issues; call from SOE regarding IRE option; follow up
research regarding ballot software 3.60
12/09/2016 JAC agenda item review research bid issue -body cams; conference with TD
regarding pending risk defense cases; call to TH regarding Fund accounts
and audits; review federal program revises forms; prepare for meeting
regarding group homes 3.80
12/12/2016 JAC onsite; conference regarding group homes; redraft NOI and update
research; agenda prep; office administration; research and review drafts
regarding moratorium or NOI; call regarding homes and Mayor question 8.20
12/13/2016 JAC agenda prep; follow up on 601 development dec of rest covs with staff 1.60
12/14/2016 SHB Review and approve agenda items. 0.40
Page: 1
01/04/2017
306-9001821
13492
Page 203 of 577
Page: 2
CITY OF BOYNTON BEACH 01/04/2017
ACCOUNT NO: 306-9001821
STATEMENT NO: 13492
General Matters
JAC
agenda item review; calls regarding 601 document; call to Boca atty
regarding group homes; review and revise NOI and Ord
4.80
MDC
Review issues with NOI and moratorium regarding group homes,
conference with JAC.
0.40
12/15/2016 FLN
T/C with Ming Batog attorney with clerk's office re: pending surplus claim
matters; reviewed law relevant to claim issue in preparation of meeting Jim
Cherof; sent update email re: one of the claims to Lynn; discussed City's
claim of lien language with Jim; finalized review of pending
surplus/statement of claim matters.
3.30
JAC
onsite; office administration and agenda item review and prep; review utility
lien issues
7.50
12/16/2016 SHB Code Compliance: Case # 10-280 - receive and review lien release inquiry;
discuss with Swanson. 0.60
JAC final agenda prep and review; conference with TD regarding pending
matters and scheduled hearing/depos' review CVS landscaping issue and
emails from attorney Resnick; review dec of rest cov 601 from attorney 3.60
12/18/2016 JAC Review agenda and prep for meeting; review ACA assignments 1.20
12/19/2016 JAC onsite; office review; case and assignment status review; attend CMLT;
prep for and attend Commission meeting; attend Model Block conference 12.50
SHB Code: receive and review inquiry re: false alarm matters. Review false
alarm ordinance. Follow up with City staff. 0.60
12/20/2016 SHB Code compliance: Receive and review case history for case 16-1282.
Follow up with City re: Magistrate's authority. Telephone conference with
Guim. Review magistrate hearing audio. 2.50
JAC Commission meeting follow up; prep regarding moratorium ad and staff
review schedule; respond to inquires regarding same; prep regarding Med
MJ ordinance and possible moratorium; review stat issues and schedule on
regulations; review Fed related issued on Med MJ. 4.80
DNT Review amendment to tower lease and provide comments to City staff. 0.80
12/21/2016 JAC onsite; office administration and agenda item review; follow up with staff
and clerk regarding moratorium ad and process; review reasonable
accommodation issue; review Grand Jury Report; call with Commissioner 6.40
12/22/2016 JAC moratorium and NOI follow up; calls with staff; review Med MJ issues and
forward same for staff review; review TD cases and depo schedules;
commission meeting follow up 4.60
12/23/2016 DNT Prepare purchase agreement with Parry Village. 0.50
JAC agenda prep and prep regarding moratorium and development project
issues 2.90
12/27/2016 SHB PACE: Receive and review correspondence from attorney Kate Stangle re:
FRED agreement; compare agreements. Follow up with City Clerk and
Mayor.
Utilities: receive and review inquiry re: theft of water services; follow up with
Groff. 2.00
Page 204 of 577
Page: 3
CITY OF BOYNTON BEACH 01/04/2017
ACCOUNT NO: 306-9001821
STATEMENT NO: 13492
General Matters
DNT Revisions to Parry Village asset Purchase Agreement.
JAC onsite; prep for and attend P&D meeting; Riverwalk and related submission
research
12/28/2016 FLN Started review of Utilities' department's request to terminate City's contract
HOURS
1.00
8.50
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page 205 of 577
with Pitney Bowes Mailing system; started review of documents and sent
related email to Barb Conboy re: additional documents needed for our office
review.
1.80
SHB
Ordinance Violations - research re: disbursement of fine amounts; discuss
with JAC. Telephone conference with Mayor Grant re: marijuana civil
citation options. Follow up with Finance and PD re: funds received from
County Clerk of Court. Various correspondence with Ricky Suyono at BBPD
and David West at Palm beach County Clerk of Court re: fine codes for
marijuana civil citation fine payments.
Receive and review bid inquiry from T. Howard; review bid statute.
Telephone conference with T. Howard.
Discuss pending matters with JAC.
4.00
JAC
agenda review and prep; dept administration; conference with attorneys
5.60
12/29/2016 SHB
Telephone conference with JAC re: PCG contract; receive and review PCG
contract documents. Telephone conference with Tim Howard. Contact PCG
counsel re: implementation of agreement. Draft resolution and transmit to
Tim Howard. Telephone conference with PCG counsel. Various
correspondence with City.
2.00
FLN
Continued review of City's agreement with Pitney Bowes Mailing system
prior to drafting letter of termination.
0.80
JAC
review agenda items; prep regarding Riverwalk project issues; review
mail/memos; prep regarding EMS contract
3.60
12/30/2016 FLN
T/C with representative (Shelly Pruit-Mari) from title company re: status of
lien on property located at 201 NE 28th Ct and follow up email on matter to
City staff Vestiguerne Pierre in Code; sent emails re: two pending statement
of claims to attorney at PB City Clerk's office attorney to indicate City's
position on claims and finalize pending questions; contact Swanson for
City's records; email to Vestiguerne Pierre re: status of a lien re: status: of
one of the city's statement of claims.
1.30
SHB
Research re: auditor general matters; discuss with JAC.
1.60
JAC
review agenda issues with TH; review published agenda; RLC close out
review with staff; follow up regarding EMS and service contract; review
height referendum issue with TH and JP
4.20
FOR CURRENT SERVICES RENDERED
150.20 16,165.84
TOTAL CURRENT WORK
16,165.84
BALANCE DUE
$16,165.84
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page 205 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard ACCOUNT NO
Boynton Beach FL 33425 STATEMENT NO
Attn: Lynn Swanson
adv. Bank of America (Johnson, Valretta)
12/14/2016 FLN Reviewed file docket; file documents; discussed with legal assistant; sent
update/close out memo to Lynn Swanson and requested that file be
re -closed.
FOR CURRENT SERVICES RENDERED
TIPACI.ICCDCD
FARAH L. NERETTE
TOTAL CURRENT WORK
BALANCE DUE
RECAPITULATION
HOURS HOURLY RATE
0.50 $195.00
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page: 1
01/04/2017
306-9904887
13493
HOURS
0.50
0.50 97.50
TOTAL
$97.50
97.50
$97.50
Page 206 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
Page: 1
CITY OF BOYNTON BEACH 01/04/2017
100 East Boynton Beach Boulevard ACCOUNT NO: 306-9904936
Boynton Beach FL 33425 STATEMENT NO: 13494
Attn: Lynn Swanson
adv. Olen Properties Corp., et al
HOURS
12/14/2016 JAC follow up to discovery with atty D. Norris regarding Quantum global
settlement 0.50
12/22/2016 JAC review incoming pleadings 0.40
FOR CURRENT SERVICES RENDERED 0.90 175.50
TIMEKEEPER
JAMES A. CHEROF
TOTAL CURRENT WORK
BALANCE DUE
RECAPITULATION
HOURS HOURLY RATE TOTAL
0.90 $195.00 $175.50
175.50
$175.50
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page 207 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard
Boynton Beach FL 33425
Attn: Lynn Swanson
adv. Boynton Old School Partnership, LLC
12/08/2016 JAC review order of dismissal; miscellaneous calls regarding same
ACCOUNT NO
STATEMENT NO
12/09/2016 JAC follow up regarding order of dismissal and option; call from Commissioner
regarding same
FOR CURRENT SERVICES RENDERED
TIMEKEEPER
JAMES A. CHEROF
TOTAL CURRENT WORK
BALANCE DUE
RECAPITULATION
HOURS HOURLY RATE
1.50 $195.00
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page: 1
01/04/2017
306-9904945
13495
HOURS
0.70
0.80
1.50 292.50
TOTAL
$292.50
292.50
$292.50
Page 208 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
Page: 1
CITY OF BOYNTON BEACH 01/04/2017
100 East Boynton Beach Boulevard ACCOUNT NO: 306-9904950
Boynton Beach FL 33425 STATEMENT NO: 13496
Attn: Lynn Swanson
Litigation Miscellaneous
HOURS
12/05/2016 BJS Review forfeiture, BB Report 16-066714 re: Ericson, for internal settlement
purposes 0.40
TAD Receipt and review of incident report re: Gipson. 0.10
12/06/2016 BJS Review correspondence re: Return of Firearm/Butler with legal research
and follow up with JAC, t/c with Michael Danciu 0.80
12/07/2016 BJS t/c with Lynn Swanson and follow up re: Background Checks, review
correspondence and follow up re: Return of Firearm/Adrian Brown 1.00
12/08/2016 BJS t/c and follow up re: Return of Firearms re:: Brown 0.40
JAC review gun return issue; research FDLE options 0.80
12/09/2016 BJS Legal Research re: Federal Prohibitions to Firearm ownership, follow up
with McKinely Augustin 1.30
FLN Reviewed Court's Order in Lloyds of Boynton Beach v. Rosanna Holmes et
al. matter as it relates to the allocation of remainder of surplus proceeds to
confirm that City's previous entitlement and recovery of surplus was not
affected. 0.20
TAD Receipt and review of supervisors incident report re: Williams 0.10
12/12/2016 BJS Draft letter to McKinley Augustin re: Return of Firearm, t/c with Dan Clein
and draft update JGH 1.20
12/14/2016 FLN PB Community Bank v. Lloyds of BB; reviewed Agreed Order on Defendant
Rosanna Homes' Motions to Distribute Surplus of Funds held in Court
Registry; concluding this matter; reviewed and updated CAO foreclosure
files. 1.00
BJS Review and revise response letter to McKinley Augustin 0.30
TAD Meet with City re: status of claims and discovery issues. 1.30
12/16/2016 FLN Reviewed and revised active BB foreclosure cases; meeting with Jim
Cherof and paralegal re: pending foreclosure matters. 2.00
12/19/2016 FLN Reviewed foreclosure documents served on city staff re: to old foreclosure
files; reviewed court dockets and office records to verify which steps
needed to take by CAO. 1.00
Page 209 of 577
CITY OF BOYNTON BEACH
ACCOUNT NO
STATEMENT NO
Litigation Miscellaneous
12/21/2016 FLN Prepared for and met with Daniella Normil re: BB foreclosures
TIMEKEEPER
JAMES A. CHEROF
BRIAN J. SHERMAN
DANIELLA M. NORMIL
TRACEY A. DECARLO
FARAH L. NERETTE
TOTAL CURRENT WORK
BALANCE DUE
RECAPITULATION
DNM
Meeting with Farah regarding Boynton Beach foreclosure matters.
12/22/2016
FLN
Reviewed Certificate of Mailing of Order Denying Defendant Jean Fils's
5.40
195.00
Motion to Vacate Judgment (Mike) Jean Fils; old foreclosure matter)
125.00
TAD
Confer with city re: status of pending claims.
12/23/2016
JAC
review pending assignments and cases; evaluate cost issues
12/27/2016
DNM
Review and revised City of Boynton Beach Foreclosure files.
12/28/2016
DNM
Review of all physical files to match up the updated list.
FOR CURRENT SERVICES RENDERED
TIMEKEEPER
JAMES A. CHEROF
BRIAN J. SHERMAN
DANIELLA M. NORMIL
TRACEY A. DECARLO
FARAH L. NERETTE
TOTAL CURRENT WORK
BALANCE DUE
RECAPITULATION
HOURS
HOURLY RATE
2.40
$195.00
5.40
195.00
4.80
125.00
2.10
195.00
5.40
195.00
HOURS
0.80
0.50
Page: 2
01/04/2017
306-9904950
13496
0.40
0.60
1.60
1.50
2.80
20.10 3,583.50
TOTAL
$468.00
1,053.00
600.00
409.50
1,053.00
3,583.50
$3,583.50
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page 210 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard ACCOUNT NO
Boynton Beach FL 33425 STATEMENT NO
Attn: Lynn Swanson
adv. U.S. Bank National Association (Boye,Aracelly
et al)
12/14/2016 FLN Reviewed file documents, case docket and sent update/closing memo to
Lynn Swanson.
FOR CURRENT SERVICES RENDERED
TIMEKEEPER
FARAH L. NERETTE
TOTAL CURRENT WORK
BALANCE DUE
RECAPITULATION
HOURS HOURLY RATE
0.50 $195.00
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page: 1
01/04/2017
306-9904982
13497
HOURS
0.50
0.50 97.50
TOTAL
$97.50
97.50
$97.50
Page 211 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
Page: 1
CITY OF BOYNTON BEACH 01/04/2017
100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905018
Boynton Beach FL 33425 STATEMENT NO: 13498
Attn: Lynn Swanson
City of Boynton Beach Model Block Right of Way
Acquisition
HOURS
12/01/2016 KLE Telephone calls with Andrew; email Brian Bull; email from Cindy Skwierc
Re: legal description discrepancy; 0.70
JAC review takings status with KE and discuss with LL 0.30
12/02/2016 KLE Review documents and email to Cindy Skwierc Re: legal description
discrepancy; 0.30
12/07/2016 KLE Review Motion to Withdraw from Batog Re: parcel 24; emails to and from
Bull; revise and transmit stip to Bull Re: Evans parcel 21; email to City Re:
parcels 21 and 22 0.80
12/08/2016 KLE Receive and process Stip for parcel 21; review order to disburse on parcel
24, emails 0.60
12/13/2016 KLE Review revised Order from Batog Re: Newton, emails with Tom Baird Re:
Collins 0.30
12/15/2016 KLE Follow up Re: Evans Order. 0.20
12/19/2016 KLE Emails to follow up with Tom Re: Collins; received, review and process
agreed Order Re: Parcel 21 (Evans); Prepare for and attend status call with
City Staff; emails from Baird Re: pg of CRA contract; email from Mike Re:
Collins, telephone call with Mr. Collins, prepare fed -ex letter transmitting
stipulation and pg of CRA to C011ins; emails to Brian Bull Re: W-9, etc.; 2.10
12/20/2016 KLE Review Order on Newton Disbursement; Review OT Re: Parcel 21, forward
to City; prepare and file Notice of Compliance; process OT Re: Parcel 22;
emails to Tom Baird; emails to City; emails to Lynn Re: processing checks
and documents. 1.40
12/21/2016 KLE Process OT Re: Parcel 22 for filing with court; emails to City; emails with
Lynn Re: processing checks and documents; 1.10
12/22/2016 KLE Process OT for Collins with City/Lynn; prepare Notice of Compliance. 0.60
JAC review with KE regarding closure of additional parcel 0.60
12/28/2016 KLE Prepare Notices of Deposit and Certificates of Clerk for Collins and Evans
deposits; Process checks for Bull and Ford. 1.10
Page 212 of 577
CITY OF BOYNTON BEACH
City of Boynton Beach Model Block Right of Way
Acquisition
12/19/2016
ACCOUNT NO
STATEMENT NO
RECAPITULATION
TIMEKEEPER HOURS HOURLY RATE
JAMES A. CHEROF 0.90 $195.00
KERRY L. EZROL 9.20 195.00
Photocopies
Postage
TOTAL EXPENSES THRU 12/31/2016
Federal Express - Invoice 5-656-11039
TOTAL ADVANCES THRU 12/31/2016
TOTAL CURRENT WORK
BALANCE DUE
HOURS
10.10
W i , v.vv
1,794.00
Page: 2
01/04/2017
306-9905018
13498
51.10
12.92
64.02
16.55
16.55
16.55
2,050.07
$2,050.07
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page 213 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard ACCOUNT NO
Boynton Beach FL 33425 STATEMENT NO
Attn: Lynn Swanson
adv. Chandler, Nancy (RIC MAN)
12/19/2016 TAD Receipt and review of correspondence from adjuster re: status and request
for information. Review contract documents from City and insurance policy
and prepare correspondence to adjuster with response to questions.
FOR CURRENT SERVICES RENDERED
TIMEKEEPER
TRACEY A. DECARLO
TOTAL CURRENT WORK
BALANCE DUE
RECAPITULATION
HOURS HOURLY RATE
0.70 $195.00
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page: 1
01/04/2017
306-9905019
13499
HOURS
0.70
0.70 136.50
TOTAL
$136.50
136.50
$136.50
Page 214 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard ACCOUNT NO
Boynton Beach FL 33425 STATEMENT NO
Attn: Lynn Swanson
adv. Wurie, Khadi (Deutsche Bank National Trust
Company) 4 Las Sendas Boynton Beach, FL 33426
12/14/2016 FLN Reviewed file documents to confirm status of matter at CAO; sent related
email to legal assistant.
FOR CURRENT SERVICES RENDERED
TIMEKEEPER
FARAH L. NERETTE
TOTAL CURRENT WORK
BALANCE DUE
RECAPITULATION
HOURS HOURLY RATE
0.30 $195.00
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page: 1
01/04/2017
306-9905021
13500
HOURS
0.30
0.30 58.50
TOTAL
$58.50
58.50
$58.50
Page 215 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard ACCOUNT NO
Boynton Beach FL 33425 STATEMENT NO
Attn: Lynn Swanson
adv. Jean -Baptist, Kevens
Billing Category 18-RLO
12/20/2016 TAD Receipt and review of correspondence from adjuster re: information on
claim from attorney.
FOR CURRENT SERVICES RENDERED
TIMEKEEPER
TRACEY A. DECARLO
TOTAL CURRENT WORK
BALANCE DUE
RECAPITULATION
HOURS HOURLY RATE
0.10 $195.00
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page: 1
01/04/2017
306-9905022
13501
HOURS
0.10
0.10 19.50
TOTAL
$19.50
19.50
$19.50
Page 216 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard
Boynton Beach FL 33425
Attn: Lynn Swanson
adv. Boynton Lakes North Community Association,
Inc. (Bryant, James) 3 Erwood Place, Boynton Beach
FL
ACCOUNT NO
STATEMENT NO
12/19/2016 FLN Reviewed Notice of Voluntary dismissal; filed documents and property
appraiser records to decide on City's next steps in this matter.
12/22/2016 FLN Reviewed Notice of Voluntary Dismissal and Release of Lis Pendens.
FOR CURRENT SERVICES RENDERED
RECAPITULATION
TIMEKEEPER HOURS HOURLY RATE
FARAH L. NERETTE 0.70 $195.00
TOTAL CURRENT WORK
BALANCE DUE
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page: 1
01/04/2017
306-9905024
13502
HOURS
0.50
0.20
0.70 136.50
TOTAL
$136.50
136.50
$136.50
Page 217 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard ACCOUNT NO
Boynton Beach FL 33425 STATEMENT NO
Attn: Lynn Swanson
Rodrigues, Louis IA 14-020
12/06/2016 SHB Receive and review public records request for transcripts; follow up with
PBA.
FOR CURRENT SERVICES RENDERED
TIMEKEEPER
SHANA H. BRIDGEMAN
TOTAL CURRENT WORK
BALANCE DUE
RECAPITULATION
HOURS HOURLY RATE
0.30 $195.00
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page: 1
01/04/2017
306-9905108
13503
HOURS
0.30
0.30 58.50
TOTAL
$58.50
58.50
$58.50
Page 218 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard
Boynton Beach FL 33425
Attn: Lynn Swanson
adv. Boss, Lendon (RLC appeal)
ACCOUNT NO
STATEMENT NO
12/13/2016 SHB Follow up re: clerk of court request for amended notice of appeal.
12/19/2016 SHB Receive and review reissued appellate opinion. Discuss with MDC.
12/20/2016 SHB Transmit reissued appellate opinion to client and other interested parties.
FOR CURRENT SERVICES RENDERED
RECAPITULATION
TIMEKEEPER HOURS HOURLY RATE
SHANA H. BRIDGEMAN 1.30 $195.00
Photocopies
TOTAL EXPENSES THRU 12/31/2016
TOTAL CURRENT WORK
BALANCE DUE
Page: 1
01/04/2017
306-9905127
13504
HOURS
0.30
0.40
0.60
1.30 253.50
TOTAL
$253.50
4.20
4.20
257.70
$257.70
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page 219 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard
Boynton Beach FL 33425
Attn: Lynn Swanson
adv. (Donastor, Murat, et al.) vs. JP Morgan Chase
Bank 1607 NE 4th Street, Boynton Beach, FL 33435
ACCOUNT NO
STATEMENT NO
12/14/2016 FLN Reviewed file documents and case docket to confirm status of matter at
CAO; matter is still pending post entry of final judgment step.
12/19/2016 FLN Reviewed Plaintiffs Notice to Cancel Foreclosure sale as a result of
possible loss mitigation.
12/22/2016 FLN Reviewed Notice of Hearing on Plaintiffs Motion to Cancel Sale scheduled
for January 9, 2017; reviewed file documents.
FOR CURRENT SERVICES RENDERED
TIMEKEEPER
FARAH L. NERETTE
TOTAL CURRENT WORK
BALANCE DUE
RECAPITULATION
HOURS HOURLY RATE
0.70 $195.00
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page: 1
01/04/2017
306-9905129
13505
HOURS
0.30
0.20
0.20
0.70 136.50
TOTAL
$136.50
136.50
$136.50
Page 220 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard ACCOUNT NO
Boynton Beach FL 33425 STATEMENT NO
Attn: Lynn Swanson
adv. (Akyeshia C. Gums, et al.) vs. JPMorgan Chase
Bank 2171 NW 1st Street, Boynton Beach, FL 33435
12/22/2016 FLN Reviewed Notice of Conciliation conference set for December 15, 2016;
Reviewed Order on case management conference setting new CMC for
1/30/2017; no action required by City.
FOR CURRENT SERVICES RENDERED
TIMEKEEPER
FARAH L. NERETTE
TOTAL CURRENT WORK
BALANCE DUE
RECAPITULATION
HOURS HOURLY RATE
0.30 $195.00
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page: 1
01/04/2017
306-9905138
13506
HOURS
0.30
0.30 58.50
TOTAL
$58.50
58.50
$58.50
Page 221 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard
Boynton Beach FL 33425
Attn: Lynn Swanson
adv. (Wauchope, Rohan R. et al.) vs. HSBS Bank USA
312 NW 12th Avenue, Boynton Beach, Florida 33435
ACCOUNT NO
STATEMENT NO
12/01/2016 FLN Reviewed and responded to email correspondence from Plaintiffs counsel
re: upcoming hearing; reviewed file documents prior to responding.
12/22/2016 FLN Reviewed Notice of Sale scheduled for January 18, 2017.
FOR CURRENT SERVICES RENDERED
RECAPITULATION
TIMEKEEPER HOURS HOURLY RATE
FARAH L. NERETTE 0.40 $195.00
TOTAL CURRENT WORK
BALANCE DUE
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page: 1
01/04/2017
306-9905156
13507
HOURS
0.30
0.10
0.40 78.00
TOTAL
$78.00
78.00
$78.00
Page 222 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard
Boynton Beach FL 33425
Attn: Lynn Swanson
adv. Brown, Jeffrey M. (RLC appeal)
12/13/2016 SHB Receive and review appellate Opinion. Transmit to client for review.
ACCOUNT NO
STATEMENT NO
12/29/2016 SHB Receive and review mandate. Follow up with PD re: status of fine payment.
Prepare Motion for Costs.
FOR CURRENT SERVICES RENDERED
TIMEKEEPER
SHANA H. BRIDGEMAN
TOTAL CURRENT WORK
BALANCE DUE
RECAPITULATION
HOURS HOURLY RATE
1.40 $195.00
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page: 1
01/04/2017
306-9905157
13508
HOURS
0.80
0.60
1.40 273.00
TOTAL
$273.00
273.00
$273.00
Page 223 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard
Boynton Beach FL 33425
Attn: Lynn Swanson
Ryan, Ron Complaint
12/22/2016 TAD Prepare correspondence to City re: revised answers to interrogatories,
Revise answers.
FOR CURRENT SERVICES RENDERED
TIhAM1ZMM0CM
TRACEY A. DECARLO
TOTAL CURRENT WORK
BALANCE DUE
ACCOUNT NO
STATEMENT NO
RECAPITULATION
HOURS HOURLY RATE
0.30 $195.00
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page: 1
01/04/2017
306-9905160
13509
HOURS
0.30
0.30 58.50
TOTAL
$58.50
58.50
$58.50
Page 224 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard
Boynton Beach FL 33425
Attn: Lynn Swanson
ACCOUNT NO
STATEMENT NO
adv. (Schwartz, the Estate of Barbara, et. al.) vs
The Bank of New York Mellon 320 SW 5th Avenue,
Boynton Beach, FL 33435
HOURS
12/01/2016 FLN Discussed administrative policy/legal settlement issues with Jim Cherof;
sent follow up email to Colin Goff et al re: this matter; reviewed relevant
section of the Customer Service Policy. 0.80
12/02/2016 FLN Reviewed correspondence from Barb Conboy re: settlement and city's
admin policy on adjustments; revised, finalized Motion to Oppose Motion to
Amend FJ and confirmed filing of motion; sent status/update email to third
purchaser's attorney; discussed issues and Motion final draft with Jim
Cherof; prepared for next week's hearing. 3.30
12/08/2016 FLN Attended Hearing on Motions to Amend Final Judgment and City's Motion to
Oppose Final Judgment. 4.30
12/09/2016 FLN T/C with Colin Groff re: hearing held on 12/8/2016; discussed with Jim
Cherof; exchanged emails with City staff re: total amount currently due for
utilities and with Owner's counsel re: settlement negotiations; drafted
summary memo to Jim on this matter. 2.50
JAC review order; mediation options of dismissal and settlement with FN; prep
for conference with CG regarding same 0.70
12/14/2016 FLN Discussed status of City's acceptance of settlement with Jim Cherof;
discussed status on next Commission meeting's agenda with Lynn
Swanson; drafted/completed relevant agenda cover sheet; drafted
Stipulated Agreement and shared with opposing counsel for review. 2.00
12/15/2016 FLN T/C to Cory Carano, counsel for Plaintiff re: status of review of stipulated
agreement; emails to and from Cory re: revisions to stipulated agreement;
emails to Lynn re: stip agenda item as it relates to this case settlement to
place on City Commission's agenda for 12/19. 1.00
12/27/2016 FLN Email correspondence to opposing counsel re: execution status of
stipulated agreement and possibility of Avi Stern, Third Party purchaser's
withdrawal of its Motion to Amend FJ. 0.40
Page: 1
01/04/2017
306-9905162
13510
12/28/2016 FLN Discussed matter with Jim Cherof as it relates to Third Party purchaser's
request to withdraw their Motion; sent email opposing counsel on City's
position and decision to move forward with the City's executed Stipulated
agreement. 0.50
Page 225 of 577
CITY OF BOYNTON BEACH
ACCOUNT NO
STATEMENT NO
adv. (Schwartz, the Estate of Barbara, et. al.) vs
The Bank of New York Mellon 320 SW 5th Avenue,
Boynton Beach, FL 33435
RECAPITULATION
TIMEKEEPER HOURS HOURLY RATE
JAMES A. CHEROF 0.70 $195.00
FARAH L. NERETTE 14.80 195.00
Photocopies
TOTAL EXPENSES THRU 12/31/2016
12/08/2016 Parking - Farah L. Nerette
Parking -
TOTAL ADVANCES THRU 12/31/2016
TOTAL CURRENT WORK
BALANCE DUE
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
HOURS
15.50
Page: 2
01/04/2017
306-9905162
13510
2,886.00
30.80
30.80
5.00
5.00
5.00
3,058.30
$3,058.30
Page 226 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard ACCOUNT NO
Boynton Beach FL 33425 STATEMENT NO
Attn: Lynn Swanson
adv. (Fits, Mikel Jean) vs. Federal National
Mortgage Association 23 Peachtree Place, Boynton
Beach, FL 33436
12/22/2016 FLN Reviewed Certificate of Mailing of Order Denying Defendant Jean Fils's
Motion to Vacate Judgment.
FOR CURRENT SERVICES RENDERED
TIMEKEEPER
FARAH L. NERETTE
TOTAL CURRENT WORK
BALANCE DUE
RECAPITULATION
HOURS HOURLY RATE
0.20 $195.00
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page: 1
01/04/2017
306-9905165
13511
HOURS
0.20
0.20 39.00
TOTAL
$39.00
39.00
$39.00
Page 227 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard
Boynton Beach FL 33425
Attn: Lynn Swanson
adv. Cleveland, Darren (Federal National Mortgage
Association)
ACCOUNT NO
STATEMENT NO
12/05/2016 FLN Reviewed Court's Order requiring Response by certain deadline by Darren
Cleveland; reviewed file documents.
12/22/2016 FLN Reviewed Defendant's Response to Plaintiffs Motion for Rehearing;
Reviewed Order Denying Plaintiff's Motion for Rehearing.
FOR CURRENT SERVICES RENDERED
TIMEKEEPER
FARAH L. NERETTE
TOTAL CURRENT WORK
BALANCE DUE
RECAPITULATION
HOURS HOURLY RATE
0.50 $195.00
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page: 1
01/04/2017
306-9905184
13512
HOURS
0.30
0.20
0.50 97.50
TOTAL
$97.50
97.50
$97.50
Page 228 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard ACCOUNT NO
Boynton Beach FL 33425 STATEMENT NO
Attn: Lynn Swanson
adv. The Bank of New York Mellon Trust Company,
N.A. (White, Jack)
12/22/2016 FLN Reviewed Plaintiffs Notice of Hearing on Defendant's ER Motion to Cancel
and Reset trial date; Order on Defendant's Motion to Continue trial to Jan
17, 2017.
FOR CURRENT SERVICES RENDERED
TIPACI.ICCDCD
FARAH L. NERETTE
TOTAL CURRENT WORK
BALANCE DUE
RECAPITULATION
HOURS HOURLY RATE
0.20 $195.00
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page: 1
01/04/2017
306-9905188
13513
HOURS
0.20
0.20 39.00
TOTAL
$39.00
39.00
$39.00
Page 229 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard ACCOUNT NO
Boynton Beach FL 33425 STATEMENT NO
Attn: Lynn Swanson
adv. Wells Fargo Bank, N.A. (Delhomme, Zelma, et.
al.) 815 6th Avenue, Boynton Beach, Florida 33426
12/14/2016 FLN Reviewed file documents, property appraiser records and drafted and sent
closing memo to City staff, ccing Jim Cherof.
FOR CURRENT SERVICES RENDERED
TIMEKEEPER
FARAH L. NERETTE
TOTAL CURRENT WORK
BALANCE DUE
RECAPITULATION
HOURS HOURLY RATE
0.50 $195.00
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page: 1
01/04/2017
306-9905195
13514
HOURS
0.50
0.50 97.50
TOTAL
$97.50
97.50
$97.50
Page 230 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard ACCOUNT NO
Boynton Beach FL 33425 STATEMENT NO
Attn: Lynn Swanson
adv. Nationstar Mortgage, LLC (Meeks, Richard &
Takeeta)
12/22/2016 FLN Reviewed Plaintiffs Notice of Service of Order on Motion for Judicial Default
obtained against Nakia Harp and other unknown parties.
FOR CURRENT SERVICES RENDERED
TIMEKEEPER
FARAH L. NERETTE
TOTAL CURRENT WORK
BALANCE DUE
RECAPITULATION
HOURS HOURLY RATE
0.10 $195.00
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page: 1
01/04/2017
306-9905200
13515
HOURS
0.10
0.10 19.50
TOTAL
$19.50
19.50
$19.50
Page 231 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard
Boynton Beach FL 33425
Attn: Lynn Swanson
adv. Federal National Mortgage Association (FPM
Properties, LLC, et al.)
12/19/2016 FLN Reviewed Notice to Set Cause for Non -Jury Trial.
FOR CURRENT SERVICES RENDERED
TIMEKEEPER
FARAH L. NERETTE
TOTAL CURRENT WORK
BALANCE DUE
ACCOUNT NO
STATEMENT NO
HOURS
0.20
0.20
RECAPITULATION
HOURS HOURLY RATE TOTAL
0.20 $195.00 $39.00
Page: 1
01/04/2017
306-9905205
13516
39.00
39.00
$39.00
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page 232 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard
Boynton Beach FL 33425
Attn: Lynn Swanson
adv. Branch Banking and Trust Company (Ewing,
Paula A.)
12/07/2016 Compass Investigations - Invoice 2016009140
TOTAL ADVANCES THRU 12/31/2016
TOTAL CURRENT WORK
BALANCE DUE
ACCOUNT NO
STATEMENT NO
Page: 1
01/04/2017
306-9905208
13517
50.00
50.00
50.00
50.00
$50.00
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page 233 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard ACCOUNT NO
Boynton Beach FL 33425 STATEMENT NO
Attn: Lynn Swanson
adv. 3100 Ocean Pkwy Land Trust (Garcorp Holdings,
LLC as Trustee)
12/05/2016 FLN Reviewed court docket and all file documents to assist with drafting relevant
update memo to City to accompany surplus check received on this date;
communicated via email with Lynn Swanson about this matter and with
Plaintiff's counsel via email. 1.70
FOR CURRENT SERVICES RENDERED 1.70
RECAPITULATION
TIMEKEEPER HOURS HOURLY RATE TOTAL
FARAH L. NERETTE 1.70 $195.00 $331.50
Photocopies
TOTAL EXPENSES THRU 12/31/2016
TOTAL CURRENT WORK
BALANCE DUE
Page: 1
01/04/2017
306-9905209
13518
:3:31 .bU
5.60
5.60
337.10
$337.10
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page 234 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard
Boynton Beach FL 33425
Attn: Lynn Swanson
adv. Ditech Financial, LLC (Daquay, Marcel, et al)
12/22/2016 FLN Reviewed Notice of Cancellation of Hearing on Plaintiffs Motion to
Substitute Party Plaintiff.
FOR CURRENT SERVICES RENDERED
TIMEKEEPER
FARAH L. NERETTE
TOTAL CURRENT WORK
BALANCE DUE
ACCOUNT NO
STATEMENT NO
RECAPITULATION
HOURS HOURLY RATE
0.10 $195.00
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page: 1
01/04/2017
306-9905210
13519
HOURS
0.10
0.10 19.50
TOTAL
$19.50
19.50
$19.50
Page 235 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard
Boynton Beach FL 33425
Attn: Lynn Swanson
adv. James B. Nutter & Company (Estate of Hazel
Clemmons, et al.)
ACCOUNT NO
STATEMENT NO
TOTAL CURRENT WORK
BALANCE DUE
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page: 1
01/04/2017
306-9905212
13520
429.00
$429.00
Page 236 of 577
HOURS
12/09/2016
FLN Reviewed Plaintiffs Motion for Leave to Amend; reviewed file documents in
preparation of filing City's Answer to Amended Complaint.
0.30
12/12/2016
FLN Reviewed Amended Complaint filed in this matter and drafted Answer and
Affirmative Responses to Amended Complaint.
1.00
12/22/2016
FLN Reviewed Plaintiffs Motion for Appointment of GAL, Attorney or Admin. Ad
Litem; reviewed Notice of Hearing setting Plaintiff's Motion.
0.40
12/28/2016
FLN Reviewed detailed amended answer and affirmative defenses prior to filing.
0.50
FOR CURRENT SERVICES RENDERED
2.20
RECAPITULATION
TIMEKEEPER HOURS HOURLY RATE
TOTAL
FARAH L. NERETTE 2.20 $195.00
$429.00
TOTAL CURRENT WORK
BALANCE DUE
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page: 1
01/04/2017
306-9905212
13520
429.00
$429.00
Page 236 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard
Boynton Beach FL 33425
Attn: Lynn Swanson
adv. Federal National Mortgage Association
(Moskoff, Eric)
12/09/2016 FLN Reviewed Notice of Allocation of Payments received from Owner.
FOR CURRENT SERVICES RENDERED
TIMEKEEPER
FARAH L. NERETTE
TOTAL CURRENT WORK
BALANCE DUE
ACCOUNT NO
STATEMENT NO
HOURS
0.20
0.20
RECAPITULATION
HOURS HOURLY RATE TOTAL
0.20 $195.00 $39.00
Page: 1
01/04/2017
306-9905227
13521
39.00
39.00
$39.00
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page 237 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard
Boynton Beach FL 33425
Attn: Lynn Swanson
Purchase of Tropical Breeze Estates Utility System
ACCOUNT NO
STATEMENT NO
lmr bra
12/08/2016 DNT Review agreement for Purchase and Sale Breezy estates utility system. 0.60
12/09/2016 DNT Review asset purchase agreement for Tropical Breeze utility system. 1.50
12/21/2016 DNT Telephone conference call with Colin Goff regarding tropical breeze utility
purchase agreement; review and revise utility purchase agreement. 0.90
12/22/2016 DNT Review and finalize agreement for purchase of Tropical Breeze Estates
utility service. 1.00
FOR CURRENT SERVICES RENDERED 4.00
RECAPITULATION
TIMEKEEPER HOURS HOURLY RATE TOTAL
DAVID N. TOLCES 4.00 $195.00 $780.00
TOTAL CURRENT WORK
BALANCE DUE
Page: 1
01/04/2017
306-9905247
13522
780.00
$780.00
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page 238 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard
Boynton Beach FL 33425
Attn: Lynn Swanson
adv. 5848 Corson PL, LLC
(City of Lake Worth, etal.)
12/22/2016 FLN Reviewed newly received Complaint for Foreclosure.
12/23/2016 FLN Finalized review of matter and drafted responsive pleadings.
FOR CURRENT SERVICES RENDERED
TIMEKEEPER
FARAH L. NERETTE
TOTAL CURRENT WORK
BALANCE DUE
ACCOUNT NO
STATEMENT NO
RECAPITULATION
HOURS HOURLY RATE
2.40 $195.00
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page: 1
01/04/2017
306-9905249
13523
HOURS
0.60
1.80
2.40 468.00
TOTAL
$468.00
468.00
$468.00
Page 239 of 577
Goren, Cherof, Doody & Ezrol, P.A. - Dec 2016
Risk Cases
Ball, Deborah
117.00
Freeman, Luanne(False Arrest)
1,500.50
Mina, German (Slip & Fall)
1,022.00
Gregory, Mola (Slip & Fall)
1,131.00
Oldham, Dana (Fall)
594.10
Robinson, Bennie(False Arrest)
362.00
Galindez, Dennis(Slip & Fall)
3,399.45
Jenkins, Gail & Leon (Demolition)
3,596.80
Baez, Estela (Slip & Fall)
292.50
Blutcher, Pamela (MVA)
39.00
Goldman, Barry(Bike/grate accident)
2,226.50
Braswell, Jeff rey(Excessive Force)
58.50
Jackson-Evancich, Deborah
487.50
Harris, Byron(excessive force)
78.00
Goulden, Judy(injury at civic ctr)
39.00
Broberg, Leif Complaint(2015)
916.50
Dunn, Jonathan(arrest w/o probable)
117.00
Wade, George(auto accident)
5,343.80
Rabelo, Raymond
1,418.80
Caliendo, Giovanni & Emily(Code)
67.15
Shevlin, Patrick(false arrest)
877.50
Readon, Jayden,Estate(police chase)
39.00
Pleasanton, Ryan(false arrest)
214.50
Honacher, Jack(Baker Act -Police)
763.65
Ryan, Ronald(whistleblower)
3,003.00
Hill, Ashley(excessive force)
156.00
Gonzalez, Maria de Jesus(police)
39.00
Jenkins, Laquanda (Public Works)
1,131.00
Freeney, James(bide accident)
39.00
TOTAL Goren,Cherof Risk Legal Costs
29,069.75
Page 240 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard ACCOUNT NO
Boynton Beach FL 33425 STATEMENT NO
Attn: Lynn Swanson
adv. Ball, Deborah
Billing Category 18-RLO
12/20/2016 TAD Receipt and review of correspondence from plaintiff re: mediation. Receipt
of plaintiff's medical history and records. Receipt of plaintiff mediation
report. Receipt of correspondence from mediator re: mediation.
FOR CURRENT SERVICES RENDERED
TIMEKEEPER
TRACEY A. DECARLO
TOTAL CURRENT WORK
BALANCE DUE
RECAPITULATION
HOURS HOURLY RATE
0.60 $195.00
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page: 1
01/04/2017
306-9905032
13524
HOURS
0.60
0.60 117.00
TOTAL
$117.00
117.00
$117.00
Page 241 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
Page: 1
CITY OF BOYNTON BEACH 01/04/2017
100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905039
Boynton Beach FL 33425 STATEMENT NO: 13525
Attn: Lynn Swanson
adv. Freeman, Luanne (False Arrest)
Billing Category: 18-RLO
Claim #001470 -000348 -PP -01
HOURS
12/01/2016 TAD Receipt and review of correspondence from the City and adjuster re: status
report. 0.10
12/05/2016 TAD Receipt and review of correspondence from Davis counsel re: response to
discovery. Receipt of documents produced by non-party in response to
subpoena. 0.70
12/14/2016 TAD Receipt and review of correspondence from Davis counsel re: response to
claims and motion for summary judgment. Review statutes regarding arrest
for potential motion for the City. 1.30
12/15/2016 TAD Prepare request for records from non-party subpoenas. Receipt of
correspondence from plaintiff re: document production. 0.20
12/19/2016 TAD Receipt and review of notice of compliance with request for records.
Receipt of correspondence from Davis counsel and plaintiff re: document
production. Review documents provided. 0.80
12/21/2016 SHB Meeting with TAD re: Motion for Summary Judgment. 0.30
12/22/2016 TAD Receipt of correspondence from plaintiff and Davis counsel re: discovery
documents and settlement issues. 0.30
SHB Receive and review draft Motion for Summary Judgment and statement of
facts from Kaufer. Begin review of plaintiff depo transcript. 2.00
12/23/2016 TAD Receipt of correspondence from plaintiff and Davis counsel re: settlement
and issues. Prepare response to same. 0.20
12/29/2016 DNM Prepared cheat sheet with summary of all medical records received. 2.80
FOR CURRENT SERVICES RENDERED 8.70 1,500.50
Page 242 of 577
CITY OF BOYNTON BEACH
adv. Freeman, Luanne (False Arrest)
RECAPITULATION
Page: 2
01/04/2017
ACCOUNT NO: 306-9905039
STATEMENT NO: 13525
TIMEKEEPER
HOURS
HOURLY RATE
TOTAL
SHANA H. BRIDGEMAN
2.30
$195.00
$448.50
DANIELLA M. NORMIL
2.80
125.00
350.00
TRACEY A. DECARLO
3.60
195.00
702.00
TOTAL CURRENT WORK
BALANCE DUE
1,500.50
$1,500.50
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page 243 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard
Boynton Beach FL 33425
Attn: Lynn Swanson
adv. Mina, German (slip & Fall)
Billing Category: 18-RLO
Claim #001470 -000340 -GB -01
ACCOUNT NO
STATEMENT NO
12/06/2016 DNM Research other address for Jose Elias. 0.60
12/07/2016 TAD Receipt and review of correspondence re: service on non-parties and
prepare response to same. 0.20
12/13/2016 DNM Researched the Florida Board of Medicine website to locate address for
Jose Elias. 0.70
12/15/2016 TAD Receipt and review of correspondence re: Deerfield Medical center records.
Review records from plaintiff re: treatment. Prepare correspondence re:
additional investigation needed re: subpoena to Deerfield. Receipt of
correspondence re: service on plaintiff physicians. Prepare response to
same. 0.50
12/20/2016 TAD Receipt and review of surveillance report. Prepare correspondence to
investigator re: continued surveillance and issues. Prepare
correspondence to the City re: surveillance. Revise trial witness and exhibit
lists to include additional information and exhibits. 2.80
12/22/2016 TAD Prepare correspondence to investigator re: surveillance issues and receipt
of response to same. 0.20
12/23/2016 JAC review discovery and trial related issues 0.70
FOR CURRENT SERVICES RENDERED 5.70
RECAPITULATION
TIMEKEEPER
HOURS
HOURLY RATE
TOTAL
JAMES A. CHEROF
0.70
$195.00
$136.50
DANIELLA M. NORMIL
1.30
125.00
162.50
TRACEY A. DECARLO
3.70
195.00
721.50
Page: 1
01/04/2017
306-9905062
13526
1,020.50
Page 244 of 577
CITY OF BOYNTON BEACH
adv. Mina, German (slip & Fall)
Page: 2
01/04/2017
ACCOUNT NO: 306-9905062
STATEMENT NO: 13526
11/02/2016 Parking - TAD 1.50
Parking - 1.50
TOTAL ADVANCES THRU 12/31/2016 1.50
TOTAL CURRENT WORK 1,022.00
BALANCE DUE $1,022.00
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page 245 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
Page: 1
CITY OF BOYNTON BEACH 01/04/2017
100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905066
Boynton Beach FL 33425 STATEMENT NO: 13527
Attn: Lynn Swanson
adv. Gregory, Mola (slip & fall)
Billing Category: 18-RLO
Claim #001470 -000341 -GB -01
HOURS
12/08/2016 TAD Receipt and review of request for production to City. Prepare draft
responses and objections to same. Review documents from City re:
maintenance manual and revisions. Prepare correspondence to City re:
information needed for response to discovery. Receipt of interrogatories to
City. Prepare draft answers and objections to same. Prepare
correspondence to plaintiff counsel re: response to discovery and plaintiffs
discovery responses. 2.30
12/09/2016 TAD Review documentation regarding the Plaintiffs claims and medical claims
re: responses to discovery. Revise response to request for production re:
additional information from the City re: activity in park on the day of the
incident. Prepare privilege log for all protected documents. 1.40
12/12/2016 TAD Receipt and review of correspondence from plaintiff re: discovery
responses and prepare response to same. Receipt of correspondence
from City re: responsive documents. Prepare correspondence to public
works re: maintenance records. 0.40
12/20/2016 TAD Telephone conference with Public Works director re: claims and
maintenance issues and witnesses for response to discovery. 0.20
12/21/2016 TAD Receipt and review of correspondence from City re: response to request for
production. Receipt of documents from City. Telephone conference with
public works director re: records maintained by City. Telephone conference
with Assistant Public Works director and Parks Manage re: response to
interrogatories. Revise interrogatories to include additional information.
Prepare correspondence to the City re: revised responses. Second
telephone conference with Assistant Public Works Director re: discovery
responses and revise discovery responses per additional information
provided. 1.50
FOR CURRENT SERVICES RENDERED 5.80 1,131.00
Page 246 of 577
Page: 2
CITY OF BOYNTON BEACH 01/04/2017
ACCOUNT NO: 306-9905066
STATEMENT NO: 13527
adv. Gregory, Mola (slip & fall)
TIMEKEEPER
TRACEY A. DECARLO
TOTAL CURRENT WORK
BALANCE DUE
RECAPITULATION
HOURS HOURLY RATE TOTAL
5.80 $195.00 $1,131.00
1,131.00
$1,131.00
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page 247 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
Page: 1
CITY OF BOYNTON BEACH 01/04/2017
100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905069
Boynton Beach FL 33425 STATEMENT NO: 13528
Attn: Lynn Swanson
adv. Oldham, Dana (fall)
Billing Category 18-RLO
Claim #001470 -000346 -GB -01
HOURS
12/01/2016 TAD Receipt and review of correspondence re: request for status report. Reveiw
discovery responses and claim information and begin draft of report. 0.90
12/05/2016 TAD Receipt and review of correspondence re: deposition of plaintiff. Receipt of
notice of deposition of plaintiff. 0.30
12/09/2016 TAD Receipt and review of plaintiffs Reply to Any Kind Answer and Affirmative
defenses. 0.10
12/12/2016 TAD Receipt and review of correspondence from plaintiff re: deposition of
corporate representative. Receipt of correspondence from Any Kind
counsel re: depositions and prepare response to same. 0.30
12/13/2016 TAD Receipt and review of interrogatories to Any Kind. Receipt of
correspondence re:: areas of testimony for City and Any Kind depositions. 0.30
12/15/2016 TAD Receipt and review of notice of hearing on motion to dismiss. Receipt of
correspondence from plaintiff re: hearings and depositions. 0.20
12/19/2016 TAD Receipt and review of correspondence from plaintiff counsel re: areas of
testimony for City depositions and prepare response to same. 0.20
12/20/2016 TAD Receipt and review of plaintiffs response to request for admissions.
Prepare correspondence to the plaintiff re: deposition issues. Telephone
conference with City Assistant Public Works Director re: witnesses and
depositions. 0.40
12/21/2016 TAD Telephone conference with Assistant Public Works Director re: deposition
issues and potential witnesses. Receipt of correspondence from plaintiff re:
depositions. Prepare correspondence to City re: deposition information. 0.30
FOR CURRENT SERVICES RENDERED 3.00 585.00
Page 248 of 577
Page: 2
CITY OF BOYNTON BEACH 01/04/2017
ACCOUNT NO: 306-9905069
STATEMENT NO: 13528
adv. Oldham, Dana (fall)
RECAPITULATION
TIMEKEEPER
TRACEY A. DECARLO
Photocopies
TOTAL EXPENSES THRU 12/31/2016
TOTAL CURRENT WORK
BALANCE DUE
HOURS HOURLY RATE TOTAL
3.00 $195.00 $585.00
594.10
$594.10
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page 249 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard
Boynton Beach FL 33425
Attn: Lynn Swanson
adv. Robinson, Bennie (false arrest)
Billing Category 18-RLO
Claim #001470 -000336 -GB -01
12/07/2016 TAD Receipt and review of order setting trial. Revise initial disclosure and
prepare correspondence to Harris counsel re: same.
12/12/2016 TAD Receipt and review of correspondence from Harris counsel re: initial
disclosure.
ACCOUNT NO
STATEMENT NO
12/14/2016 DNM Received and reviewed Trial Order to prepare a trial order outline.
12/15/2016 TAD Receipt and review of correspondence from adjuster re: status. Review
medical information and reports summary re: same.
12/16/2016 TAD Receipt and review if Harris initial disclosures.
FOR CURRENT SERVICES RENDERED
TIMEKEEPER
DANIELLA M. NORMIL
TRACEY A. DECARLO
TOTAL CURRENT WORK
BALANCE DUE
RECAPITULATION
HOURS HOURLY RATE
0.40 $125.00
1.60 195.00
HOURS
0.60
0.10
0.40
0.80
0.10
2.00
312.00
Page: 1
01/04/2017
306-9905073
13529
362.00
362.00
$362.00
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page 250 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard
Boynton Beach FL 33425
Attn: Lynn Swanson
adv. Galindez, Dennis (slip & fall)
Billing Category: 18-RLO
Claim #001470 -000330 -GB -01
12/01/2016 TAD Receipt and review of renotice of deposition of Muney
ACCOUNT NO
STATEMENT NO
HOURS
0.10
12/02/2016 TAD Receipt and review of correspondence from city employees re: depositions. 0.10
12/05/2016 TAD Receipt and review of correspondence re: deposition of plaintiffs. 0.10
12/12/2016 TAD Receipt and review of correspondence from the City's workers
compensation counsel re: status and prepare response to same. 0.30
12/15/2016 DNM Prepared all documents to send to Michael Sastre, Counsel for First
Genesis. 3.80
TAD Receipt of correspondence from the plaintiff re: depositions of City
employees and prepare response to same. 0.20
12/16/2016 DNM Preparation of extensive documents requested from new counsel for First
Genesis 2.70
TAD Telephone conference with First Genesis counsel re: discovery responses. 0.20
12/19/2016 DNM Prepared materials including pleadings, depositions transcripts, and
medical records to send to Michael Sastre; called the court reporter to
obtain deposition transcript for mr. Mack McClendon's deposition. 3.10
12/20/2016 DNM Received and uploaded transcript of Mack Macklendon; Continued work on
obtaining documents to send to Michael Sastre. 0.60
12/21/2016 TAD Review depositions of LeBlanc and Ramsey and police officers re:
information for depositions of City employees. Review information on First
Genesis including responses to discovery. Prepare memorandum re:
Mootz and Brode depositions. Prepare exhibits and outline for continued
depositions of First Genesis employees. 2.60
12/22/2016 DNM Drafted cover letter to send documents to Michael Sastry; commenced
deposition summary of Mack McClendon. 3.20
TAD Receipt and review of correspondence from First Genesis counsel re:
Page: 1
01/04/2017
306-9905083
13530
Page 251 of 577
CITY OF BOYNTON BEACH
ACCOUNT NO
STATEMENT NO
adv. Galindez, Dennis (slip & fall)
Photocopies
TOTAL EXPENSES THRU 12/31/2016
TOTAL CURRENT WORK
BALANCE DUE
Page: 2
01/04/2017
306-9905083
13530
30.45
30.45
3,399.45
$3,399.45
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page 252 of 577
McClendon depositions. Receipt of correspondence from plaintiff counsel
re: deposition of plaintiff. Prepare correspondence to City re: employee
depositions.
0.40
12/23/2016
DNM Continued working on the deposition summary of Mack McClendon.
1.50
TAD Prepare correspondence to City re: depositions of City employees.
0.20
12/27/2016
DNM Prepared folder with documents for Mr. Cherof for the depositions in
January; continued Mack McClndon's deposition summary.
2.00
12/28/2016
DNM Continued preparing deposition summary of Mack McClendon.
1.50
12/29/2016
DNM Continued working on deposition summary of Mack McClendon.
1.00
12/30/2016
DNM Continued working on the deposition summary of Mack McClendon.
1.00
FOR CURRENT SERVICES RENDERED
24.60
RECAPITULATION
TIMEKEEPER HOURS HOURLY RATE
TOTAL
DANIELLA M. NORMIL 20.40 $125.00
$2,550.00
TRACEY A. DECARLO 4.20 195.00
819.00
Photocopies
TOTAL EXPENSES THRU 12/31/2016
TOTAL CURRENT WORK
BALANCE DUE
Page: 2
01/04/2017
306-9905083
13530
30.45
30.45
3,399.45
$3,399.45
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page 252 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
Page: 1
CITY OF BOYNTON BEACH 01/04/2017
100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905093
Boynton Beach FL 33425 STATEMENT NO: 13531
Attn: Lynn Swanson
adv. Jenkins, Gail and Leon (Demolition)
Billing Code: 18-RLO
Claim #001470 -000382 -GD -01
HOURS
12/02/2016 RLL Order new ownership and encumbrance report on property to determine
interested parties. 0.30
12/05/2016 TAD Review plaintiff second amended complaint and review timeline of events
from city and draft answer and affirmative defenses. 2.40
12/07/2016 TAD Review case law re: affirmative defenses and amend affirmative defenses
to include additional defenses. Review case law and codes re:
counterclaim and prepare exhibits for same. 2.70
12/08/2016 TAD Revise answer and affirmative defenses. Prepare counterclaim for lien
amounts. 2.60
12/09/2016 JAC review responses to request to produce; evaluate compliance/sanctions 0.30
TAD Receipt and review of plaintiffs responses and objections to request for
production. Review tax and property records and title searches and
prepare lis pendens for claim. 0.80
12/12/2016 TAD Prepare correspondence to City re: demolition costs and notices. Prepare
revisions to counterclaim to include information from the City. Review case
law re: enforcement action and review ordinances re: damages recoverable
for claim. Receipt of correspondence from the City re: additional
information on code case. 2.00
12/13/2016 TAD Receipt and review of updated title search. Revise counter claim and lis
pendens to include additional information. Review corporate information on
defendants for service. Prepare summons for defendants. 1.60
12/14/2016 RLL Generate and review ownership and encumbrance report on property. 0.50
DNM Reviewed Plaintiffs Response to Request for Production; contacted
plaintiffs counsel to obtain records. 0.50
12/15/2016 RLL Research property appraiser's website to confirm property address. 0.30
Page 253 of 577
Page: 2
CITY OF BOYNTON BEACH 01/04/2017
ACCOUNT NO: 306-9905093
STATEMENT NO: 13531
adv. Jenkins, Gail and Leon (Demolition)
Photocopies 11.20
TOTAL EXPENSES THRU 12/31/2016 11.20
12/19/2016 Clerk of the Court - E -Filing - 50113470 429.60
12/08/2016 Attorneys' Title Fund Services, LLC - Invoice 770284460 150.00
150.00
TOTAL ADVANCES THRU 12/31/2016 579.60
TOTAL CURRENT WORK 3,596.80
BALANCE DUE $3,596.80
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page 254 of 577
HOURS
12/16/2016 TAD Prepare correspondence to the City re: answer and affirmative
defenses
and counterclaim.
0.30
12/20/2016 TAD Receipt and review of motion for extension of time. Prepare
correspondence to plaintiff counsel re: same.
0.30
JAC review/research regarding M/J on P's
0.30
12/23/2016 DNM Started reviewing medical records to organize all documents.
1.70
FOR CURRENT SERVICES RENDERED
16.60 3,006.00
RECAPITULATION
TIMEKEEPER HOURS HOURLY RATE
TOTAL
JAMES A. CHEROF 0.60
$195.00
$117.00
RACHEL L LEACH 1.10
125.00
137.50
DANIELLA M. NORMIL 2.20
125.00
275.00
TRACEY A. DECARLO 12.70
195.00
2,476.50
Photocopies 11.20
TOTAL EXPENSES THRU 12/31/2016 11.20
12/19/2016 Clerk of the Court - E -Filing - 50113470 429.60
12/08/2016 Attorneys' Title Fund Services, LLC - Invoice 770284460 150.00
150.00
TOTAL ADVANCES THRU 12/31/2016 579.60
TOTAL CURRENT WORK 3,596.80
BALANCE DUE $3,596.80
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page 254 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard ACCOUNT NO
Boynton Beach FL 33425 STATEMENT NO
Attn: Lynn Swanson
adv. Baez, Estela (slip & fall)
Billing Category 18-RLO
Claim #001470 -000364 -GB -01
HOURS
12/01/2016 TAD Receipt and review of correspondence re: settlement and prepare response
to same. 0.20
12/05/2016 TAD Telephone conference with plaintiff counsel re: response to offer. Receipt
of correspondence from plaintiff re: counteroffer. Prepare correspondence
to adjuster for condominium re: counteroffer. 0.30
12/07/2016 TAD Receipt and review of correspondence from Leisureville counsel re: status
and prepare response to same. 0.20
12/15/2016 TAD Receipt and review of correspondence from Leisureville counsel re:
proposed settlement offer and prepare response to same. 0.30
12/16/2016 TAD Receipt and review of correspondence from Leisurville adjuster re: offer
and prepare response to same. 0.20
12/19/2016 TAD Receipt and review of correspondence from adjuster re: status and prepare
response to same. Prepare correspondence to plaintiff counsel re: offer. 0.30
FOR CURRENT SERVICES RENDERED 1.50
RECAPITULATION
TIMEKEEPER HOURS HOURLY RATE TOTAL
TRACEY A. DECARLO 1.50 $195.00 $292.50
TOTAL CURRENT WORK
BALANCE DUE
Page: 1
01/04/2017
306-9905097
13532
L NL.Jv
292.50
$292.50
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page 255 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
Page: 1
CITY OF BOYNTON BEACH 01/04/2017
100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905102
Boynton Beach FL 33425 STATEMENT NO: 13533
Attn: Lynn Swanson
adv. Blutcher, Pamela (MVA)
Billing Category - 18RLO
Claim #001470 -000369 -AB -01
HOURS
12/01/2016 TAD Receipt and review of correspondence from adjuster re: prior accident
information on plaintiff. 0.20
FOR CURRENT SERVICES RENDERED 0.20 39.00
TIMEKEEPER
TRACEY A. DECARLO
TOTAL CURRENT WORK
BALANCE DUE
RECAPITULATION
HOURS HOURLY RATE TOTAL
0.20 $195.00 $39.00
39.00
$39.00
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page 256 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
Page: 1
CITY OF BOYNTON BEACH 01/04/2017
100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905111
Boynton Beach FL 33425 STATEMENT NO: 13534
Attn: Lynn Swanson
adv. Goldman, Barry (bike/grate accident)
Billing Category: 18-RLO
Claim #001470 -000373 -GB -01
HOURS
12/01/2016 TAD Attend the deposition of the Plaintiff. Receipt of proposal for settlement
from the Plaintiff. 4.30
12/05/2016 TAD Prepare correspondence to City re: deposition of plaintiff and offer from the
plaintiff. 1.40
12/14/2016 TAD Receipt and review of correspondence re: mediation and prepare response
to same. 0.20
12/15/2016 DNM Reviewed medical records and eval subpoena for records. 0.70
JAC review case status regarding mediation conference 0.70
TAD Receipt and review of correspondence from mediator re: mediation.
Receipt of correspondence from plaintiff re: mediation and prepare
response to same. Telephone conference with the City re: mediation
issues. 0.30
12/16/2016 TAD Receipt and review of notice of mediation. 0.10
12/19/2016 TAD Prepare correspondence to the City re: mediation. Meet with DN and
prepare strategy for trial preparation and depositions. 0.40
12/20/2016 JAC review utility review/risk issue 0.30
12/22/2016 DNM Reviewed records; emailed opposing counsel requesting dates for Dr.
Zimmerman's deposition. 1.20
12/23/2016 DNM Telephone call from plaintiffs counsel regarding the Expert deposition of
Zimmerman Associates. 0.30
12/28/2016 DNM Drafted Notice and Subpoena DT for Zimmerman's Deposition; reviewed
record regarding NPNPs; drafted NPNPs. 2.80
12/29/2016 DNM Communicated with opposing counsel regarding my follow-up email
concerning deposition dates. 0.30
Page 257 of 577
Page: 2
CITY OF BOYNTON BEACH 01/04/2017
ACCOUNT NO: 306-9905111
STATEMENT NO: 13534
adv. Goldman, Barry (bike/grate accident)
12/30/2016 DNM Finished Reviewing records to send out NPNPs.
FOR CURRENT SERVICES RENDERED
TIMEKEEPER
JAMES A. CHEROF
DANIELLA M. NORMIL
TRACEY A. DECARLO
TOTAL CURRENT WORK
BALANCE DUE
RECAPITULATION
HOURS
HOURLY RATE
1.00
$195.00
5.80
125.00
6.70
195.00
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
��
0.50
13.50
TOTAL
$195.00
725.00
1,306.50
/-,/-/-o.'�v
2,226.50
$2,226.50
Page 258 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard
Boynton Beach FL 33425
Attn: Lynn Swanson
adv. Braswell, Jeffrey (excessive force)
Billing Category 18-RLO
Claim #001470 -000378 -PP -03
ACCOUNT NO
STATEMENT NO
12/23/2016 TAD Receipt of correspondence re: demand. Review demand from claimant.
FOR CURRENT SERVICES RENDERED
TIMEKEEPER
TRACEY A. DECARLO
TOTAL CURRENT WORK
BALANCE DUE
RECAPITULATION
HOURS HOURLY RATE
0.30 $195.00
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page: 1
01/04/2017
306-9905114
13535
HOURS
0.30
0.30 58.50
TOTAL
$58.50
58.50
$58.50
Page 259 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard ACCOUNT NO
Boynton Beach FL 33425 STATEMENT NO
Attn: Lynn Swanson
adv. Jackson - Evancich, Deborah
Billing Category: 18-RLO
Claim #001470 -000329 -GB -01
12/16/2016 TAD Extended telephone conference with plaintiff counsel re: claims and
potential settlement. Review information on claim re: settlement.
12/19/2016 TAD Prepare correspondence to City re: settlement of claim. Receipt and review
of correspondence from City and adjuster re: settlement.
12/20/2016 TAD Receipt and review of correspondence from plaintiff re: settlement and
prepare response to same.
12/22/2016 TAD Prepare proposed settlement agreement and release. Prepare
correspondence to plaintiff re: same. Receipt of correspondence from
plaintiff re: settlement.
FOR CURRENT SERVICES RENDERED
TIMEKEEPER
TRACEY A. DECARLO
TOTAL CURRENT WORK
BALANCE DUE
RECAPITULATION
HOURS HOURLY RATE
2.50 $195.00
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page: 1
01/04/2017
306-9905115
13536
HOURS
0.50
0.20
0.20
1.60
2.50 487.50
TOTAL
$487.50
487.50
$487.50
Page 260 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard ACCOUNT NO
Boynton Beach FL 33425 STATEMENT NO
Attn: Lynn Swanson
adv. Harris, Byron (excessive force)
Billing Category: 18-RLO
Claim #001470 -000378 -PP -01
12/12/2016 TAD Receipt and review of order from Court re: pending motions and receipt of
correspondence re: same.
12/20/2016 JAC review closeout with TD
FOR CURRENT SERVICES RENDERED
TIMEKEEPER
JAMES A. CHEROF
TRACEY A. DECARLO
TOTAL CURRENT WORK
BALANCE DUE
RECAPITULATION
HOURS HOURLY RATE
0.20 $195.00
0.20 195.00
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page: 1
01/04/2017
306-9905117
13537
HOURS
0.20
0.20
0.40 78.00
TOTAL
$39.00
39.00
78.00
$78.00
Page 261 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard ACCOUNT NO
Boynton Beach FL 33425 STATEMENT NO
Attn: Lynn Swanson
adv. Goulden, Judy (Injury at civic Center)
Billing Category 18-RLO
Claim #001470 -000375 -GB -01
12/07/2016 TAD Receipt and review of correspondence from City and adjuster re: demand.
Receipt of demand letter.
FOR CURRENT SERVICES RENDERED
TIMEKEEPER
TRACEY A. DECARLO
TOTAL CURRENT WORK
BALANCE DUE
RECAPITULATION
HOURS HOURLY RATE
0.20 $195.00
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page: 1
01/04/2017
306-9905120
13538
HOURS
0.20
0.20 39.00
TOTAL
$39.00
39.00
$39.00
Page 262 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard ACCOUNT NO
Boynton Beach FL 33425 STATEMENT NO
Attn: Lynn Swanson
Broberg, Leif Complaint (2015)
Billing Category: 18-RLO
Claim #001470 -000390 -EP -01
HOURS
12/05/2016 SHB Receive and review discovery request; review documents in file for
responsive documents. 1.00
12/16/2016 TAD Receipt and review of correspondence from outside counsel re: answer.
Review answer and affirmative defenses. Prepare correspondence to
outside counsel re: same. 0.40
12/18/2016 JAC Review pleading and discovery status 0.80
12/20/2016 JAC review discovery and case status; miscellaneous legal research regarding
same; update research for discussion with LR; review interrogatories
response 0.90
12/23/2016 TAD Receipt of correspondence from outside counsel re: response to request for
production. Review proposed amended responses. Review documents to
be produced. Prepare correspondence to outside counsel re:
response to
discovery and issues with amended response.
FOR CURRENT SERVICES RENDERED
RECAPITULATION
TIMEKEEPER HOURS HOURLY RATE
JAMES A. CHEROF 1.70
$195.00
SHANA H. BRIDGEMAN 1.00
195.00
TRACEY A. DECARLO 2.00
195.00
TOTAL CURRENT WORK
BALANCE DUE
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page: 1
01/04/2017
306-9905124
13539
1.60
4.70 916.50
TOTAL
$331.50
195.00
390.00
916.50
$916.50
Page 263 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard ACCOUNT NO
Boynton Beach FL 33425 STATEMENT NO
Attn: Lynn Swanson
adv.Dunn, Jonathan (arrest without probable cause)
Billing Category: 18-RLO
Claim #001470 -000379 -PP -01
HOURS
12/19/2016 TAD Review trail order re: mediation issues. Prepare correspondence to Munro
counsel re: motion to dismiss and receipt of response re: same. 0.30
12/20/2016 TAD Receipt and review correspondence re: motion to dismiss. Receipt of
motion. Prepare correspondence to Munro counsel re: motion.
FOR CURRENT SERVICES RENDERED
TIMEKEEPER
TRACEY A. DECARLO
TOTAL CURRENT WORK
BALANCE DUE
RECAPITULATION
HOURS HOURLY RATE
0.60 $195.00
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page: 1
01/04/2017
306-9905131
13540
0.30
0.60 117.00
TOTAL
$117.00
117.00
$117.00
Page 264 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard
Boynton Beach FL 33425
Attn: Lynn Swanson
adv. Wade, George (auto accident)
Billing Category: 18-RLO
Claim #001470 -000380 -AB -01
ACCOUNT NO
STATEMENT NO
12/01/2016 DNM Preparation of Trial binder for Calendar Call and Jury instructions. 3.90
DNM Telephone call to JA regarding our position on the docket. 0.20
DNM Telephone call to Dr. Roush's office regarding setting deposition dates. 0.20
DNM Telephone call to Dr. Krost's office regarding setting deposition dates. 0.20
DNM Finishing trial binder. 1.10
TAD Receipt and review of correspondence re: plaintiff physicians. Prepare
response to same. Telephone conference with plaintiff counsel re: calendar
call. 0.50
12/02/2016 DNM Prepared materials to send to Dr. Z. per request. 1.10
DNM Drafted letter to Dr. Z. regarding requested records for her review. 0.20
TAD Attend calendar call. Telephone conference with plaintiff counsel re: status
and claims. Receipt of order resetting trial. 4.30
12/05/2016 JAC review deposition and prep for closed door; review trial order; review
pleadings 1.00
12/08/2016 TAD Receipt and review of correspondence from adjuster re: status and prepare
response to same. 0.30
12/09/2016 TAD Extended telephone conference with mediator re: mediation issues and
claims. Prepare correspondence to plaintiff counsel re: photographs and
surveillance of plaintiff. 0.40
12/15/2016 DNM Reviewed trial order to set up new upcoming dates for trial 0.50
TAD Review deposition of the plaintiff and exhibits to same. Review surveillance
and medical information prepare information for mediation. Prepare
correspondence to plaintiff counsel re: mediation issues and documents.
Prepare outline for mediation opening. 1.80
12/16/2016 TAD Extended telephone conference with adjuster re: claims status. Telephone
conference with the City re: same. Prepare correspondence to the City re:
mediation information. 0.80
Page: 1
01/04/2017
306-9905132
13541
Page 265 of 577
CITY OF BOYNTON BEACH
ACCOUNT NO
STATEMENT NO
adv. Wade, George (auto accident)
12/19/2016 DNM Reviewed our notes to find information for serving subpoena to Deerfield ;
12/27/2016 DNM Review of new trial order to create trial order outline.
FOR CURRENT SERVICES RENDERED
RECAPITULATION
TIMEKEEPER HOURS HOURLY RATE
JAMES A. CHEROF 1.30 $195.00
DANIELLA M. NORMIL 19.10 106.68
TRACEY A. DECARLO 13.50 195.00
Photocopies
TOTAL EXPENSES THRU 12/31/2016
12/27/2016 Dr. Gary S. Kabinoff - Copy of Records
11/08/2016 Parking - TAD
Parking -
TOTAL ADVANCES THRU 12/31/2016
Page: 2
01/04/2017
306-9905132
13541
HOURS
Prepared Mediation Binder for Tracy for the scheduled Mediation;
4.10
Commenced summary of George Wade's Deposition.
12/20/2016 DNM
Continued work on George Wade's Deposition Summary; Communicated
3.40
with Opposing Counsel regarding Response to Request for Production.
12/21/2016 DNM
Prepared binder for mediation with opposing counsel; finished deposition
0.60
summary of George Wade.
TAD
Receipt and review of plaintiff's response to request for production and
0.30
receipt of document produced. Reveiw deposition summary of plaintiff re:
0.50
lost wage claims for mediation.
12/22/2016 DNM
Receipt and reviewed new medical chart for George Wade produced from
1.10
the mediation.
TAD
Telephone conference with plaintiff counsel re: mediation. Attend mediation
TOTAL
of claims.
JAC
review with TD regarding mediation issues
12/23/2016 DNM
Receipt and reviewed record from Dr. Kabinoff and forwarded invoice to be
2,632.50
processed.
TAD
Receipt of correspondence re: mediation and prepare response to same.
Receipt of mediation report.
12/27/2016 DNM Review of new trial order to create trial order outline.
FOR CURRENT SERVICES RENDERED
RECAPITULATION
TIMEKEEPER HOURS HOURLY RATE
JAMES A. CHEROF 1.30 $195.00
DANIELLA M. NORMIL 19.10 106.68
TRACEY A. DECARLO 13.50 195.00
Photocopies
TOTAL EXPENSES THRU 12/31/2016
12/27/2016 Dr. Gary S. Kabinoff - Copy of Records
11/08/2016 Parking - TAD
Parking -
TOTAL ADVANCES THRU 12/31/2016
Page: 2
01/04/2017
306-9905132
13541
HOURS
4.10
2.00
3.40
0.30
0.60
4.80
0.30
0.50
0.30
1.10
33.90
4,923.50
TOTAL
$253.50
2,037.50
2,632.50
202.30
202.30
205.50
205.50
12.50
12.50
218.00
Page 266 of 577
CITY OF BOYNTON BEACH
adv. Wade, George (auto accident)
TOTAL CURRENT WORK
BALANCE DUE
Page: 3
01/04/2017
ACCOUNT NO: 306-9905132
STATEMENT NO: 13541
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
5,343.80
$5,343.80
Page 267 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard ACCOUNT NO
Boynton Beach FL 33425 STATEMENT NO
Attn: Lynn Swanson
adv. Rabelo, Raymond
Billing Category: 18-RLO
Claim #001470 -000391 -GB -01
HOURS
12/01/2016 TAD Receipt and review of interrogatories to Plaintiff. Receipt of request for
production to plaintiff. 0.20
12/02/2016 TAD Receipt and review of correspondence from Meadows counsel re:
mediation. Telephone conference with plaintiff counsel re: motion for
summary judgment. 0.30
12/05/2016 TAD Receipt and review of correspondence from plaintiff re: motion for summary
judgment and prepare response to same. Receipt of correspondence re:
Alvardo deposition and prepare response to same. Review deposition of
Alford re: information on Alvarado. 0.50
12/12/2016 TAD Review motion for summary judgment and case law and depositions and
prepare for hearing on same. Prepare proposed order on motion. 1.30
12/13/2016 TAD Telephone conference with Plaintiff counsel re: motion for summary
judgment and order. Prepare correspondence to plaintiff counsel re:
proposed order. Telephone conference with Meadows counsel re: motion
for summary judgment. Receipt of correspondence from plaintiff counsel
re: changes to order and revise order. 0.80
12/14/2016 TAD Attend hearing on City's Motion for Summary Judgment. 3.80
JAC call with TD regarding Rabelo Order and email Clty Manager 0.20
FOR CURRENT SERVICES RENDERED 7.10
RECAPITULATION
TIMEKEEPER HOURS HOURLY RATE TOTAL
JAMES A. CHEROF 0.20 $195.00 $39.00
TRACEY A. DECARLO 6.90 195.00 1,345.50
Page: 1
01/04/2017
306-9905166
13542
1,384.50
Page 268 of 577
CITY OF BOYNTON BEACH
adv. Rabelo, Raymond
Photocopies
TOTAL EXPENSES THRU 12/31/2016
TOTAL CURRENT WORK
BALANCE DUE
Page: 2
01/04/2017
ACCOUNT NO: 306-9905166
STATEMENT NO: 13542
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
34.30
34.30
1,418.80
$1,418.80
Page 269 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
Page: 1
CITY OF BOYNTON BEACH 01/04/2017
100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905171
Boynton Beach FL 33425 STATEMENT NO: 13543
Attn: Lynn Swanson
adv. Caliendo, Giovanni & Emily (code violation)
Billing Category: 18-RLO
Claim #001470 -000400 -PI -01
HOURS
12/01/2016 TAD Receipt and review of correspondence from adjuster re: status. Prepare
response re: same. 0.30
FOR CURRENT SERVICES RENDERED 0.30 58.50
RECAPITULATION
TIMEKEEPER HOURS HOURLY RATE TOTAL
TRACEY A. DECARLO 0.30 $195.00 $58.50
Photocopies 3.15
TOTAL EXPENSES THRU 12/31/2016 3.15
11/16/2016 Parking - TAD 5.50
Parking - 5.50
TOTAL ADVANCES THRU 12/31/2016 5.50
TOTAL CURRENT WORK 67.15
BALANCE DUE $67.15
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page 270 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard ACCOUNT NO
Boynton Beach FL 33425 STATEMENT NO
Attn: Lynn Swanson
adv. Shevlin, Patrick (false arrest)
Billing Category: 18-RLO
Claim #001470 -000395 -PP -01
12/01/2016 TAD Review report and claim and complaint re: response. Review case law re:
battery claims for response.
12/02/2016 TAD Prepare motion to dismiss complaint. Prepare request for production to
plaintiff. Prepare interrogatories to plaintiff. Prepare correspondence to city
re: motion and status.
FOR CURRENT SERVICES RENDERED
RECAPITULATION
TIMEKEEPER HOURS HOURLY RATE
TRACEY A. DECARLO 4.50 $195.00
TOTAL CURRENT WORK
BALANCE DUE
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page: 1
01/04/2017
306-9905186
13544
HOURS
1.30
3.20
4.50 877.50
TOTAL
$877.50
877.50
$877.50
Page 271 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard ACCOUNT NO
Boynton Beach FL 33425 STATEMENT NO
Attn: Lynn Swanson
adv. Readon, Jayden, Estate of (police chase)
Billing Category: 18-RLO
Claim #001470 -000396 -AB -01
12/22/2016 TAD Receipt and review of correspondence from City re: IA investigation and
prepare correspondence to adjuster re: same.
FOR CURRENT SERVICES RENDERED
TIMEKEEPER
TRACEY A. DECARLO
TOTAL CURRENT WORK
BALANCE DUE
RECAPITULATION
HOURS HOURLY RATE
0.20 $195.00
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page: 1
01/04/2017
306-9905190
13545
HOURS
0.20
0.20 39.00
TOTAL
$39.00
39.00
$39.00
Page 272 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard ACCOUNT NO
Boynton Beach FL 33425 STATEMENT NO
Attn: Lynn Swanson
adv. Pleasanton, Ryan Paul (false arrest)
Billing Category: 18-RLO
Claim #001470 -000397 -PI -01
HOURS
12/15/2016 TAD Receipt and review of correspondence from adjuster re: status. Review
claim information re: status of pending criminal action and prepare
correspondence to city and adjuster re: same. 0.60
12/16/2016 TAD Receipt and review of correspondence from adjuster re: claim letter.
Review file re: information requested by adjuster and prepare
correspondence to adjuster with correct claim information and stature. 0.30
12/19/2016 TAD Receipt and review of correspondence from adjuster re: status. Prepare
correspondence to the City re: investigation. 0.20
FOR CURRENT SERVICES RENDERED 1.10
RECAPITULATION
TIMEKEEPER HOURS HOURLY RATE TOTAL
TRACEY A. DECARLO 1.10 $195.00 $214.50
TOTAL CURRENT WORK
BALANCE DUE
Page: 1
01/04/2017
306-9905191
13546
r���-A
214.50
$214.50
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page 273 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard
Boynton Beach FL 33425
Attn: Lynn Swanson
adv. Honacher, Jack (Baker Act - Police)
Billing Category: 18 - RLO
ACCOUNT NO
STATEMENT NO
12/19/2016 TAD Review motion to quash and statute and plaintiffs response and prepare for
hearing on same. Prepare proposed order on motion for hearing.
12/21/2016 TAD Attend hearing on City's Motion to Quash. Prepare correspondence to the
City re: same.
FOR CURRENT SERVICES RENDERED
RECAPITULATION
TIMEKEEPER HOURS HOURLY RATE
TRACEY A. DECARLO 3.90 $195.00
Photocopies
TOTAL EXPENSES THRU 12/31/2016
TOTAL CURRENT WORK
BALANCE DUE
Page: 1
01/04/2017
306-9905215
13547
HOURS
0.60
3.30
3.90 760.50
TOTAL
$760.50
3.15
3.15
763.65
$763.65
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page 274 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
Page: 1
CITY OF BOYNTON BEACH 01/04/2017
100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905216
Boynton Beach FL 33425 STATEMENT NO: 13548
Attn: Lynn Swanson
adv. Ryan, Ronald (whistleblower PD)
Billing Category: 18 - RLO
Claim #001470 -000410 -EP -01
HOURS
12/09/2016 TAD Receipt and review of plaintiffs IA and personnel files regarding response to
discovery. Review information on plaintiff re: workers compensation claims
and prior evaluations. 4.30
12/13/2016 TAD Receipt and review of correspondence from City re: additional records.
Review request for production to Clty and prepare draft objections and
answers to same. Receipt of interrogatories to City and prepare draft
responses to same. 2.30
12/14/2016 TAD Revise discovery responses re: additional information from the City. 0.60
12/15/2016 TAD Receipt and review of correspondence from DeGuiligo re: response to
request for production. Prepare correspondence to city re: additional
information needed to respond to discovery. Review additional documents
from the City re: investigation and claims. Revise discovery responses to
include additional information. 2.70
12/19/2016 TAD Receipt and review of correspondence from police department re:
questions regarding request for production and prepare response to same. 0.20
12/20/2016 TAD Receipt and review of additional documents from the City re: response to
request for production. Revise discovery responses to include additional
documents and objections. Review EEOC information and case law re:
required and protected disclosures. Prepare correspondence to City re::
interrogatory answers. 2.80
12/21/2016 TAD Receipt and review of correspondence from police department re: response
to request for production and questions re: same. Prepare response to
correspondence. 0.20
12/23/2016 TAD Telephone call to plaintiff counsel re: discovery. Prepare correspondence
re: same. Review prior evaluations and discipline of plaintiff re: response to
discovery. 2.30
Page 275 of 577
Page: 2
CITY OF BOYNTON BEACH 01/04/2017
ACCOUNT NO: 306-9905216
STATEMENT NO: 13548
adv. Ryan, Ronald (whistleblower PD)
FOR CURRENT SERVICES RENDERED
TIMEKEEPER
TRACEY A. DECARLO
TOTAL CURRENT WORK
BALANCE DUE
HOURS
15.40
RECAPITULATION
HOURS HOURLY RATE TOTAL
15.40 $195.00 $3,003.00
3,003.00
3,003.00
$3,003.00
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page 276 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard ACCOUNT NO
Boynton Beach FL 33425 STATEMENT NO
Attn: Lynn Swanson
adv. Hill, Ashley (Police -excessive force)
Billing Category: 18 - RLO
Claim #001470 -000378 -PP -02
12/13/2016 TAD Receipt and review of correspondence from City re: claim and demand.
Receipt of demand letter from Hill.
12/15/2016 TAD Receipt and review of correspondence from adjuster re: demand letter.
Receipt of demand letter. Receipt of correspondence from the City re:
status of claim and negotiations. Receipt of information from the excess
adjuster re: settlement discussions with claimant.
12/19/2016 TAD Receipt and review of correspondence from outside counsel re: settlement
negotiations.
FOR CURRENT SERVICES RENDERED
TIMEKEEPER
TRACEY A. DECARLO
TOTAL CURRENT WORK
BALANCE DUE
RECAPITULATION
HOURS HOURLY RATE
0.80 $195.00
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page: 1
01/04/2017
306-9905233
13549
HOURS
0.20
0.40
0.20
0.80 156.00
TOTAL
$156.00
156.00
$156.00
Page 277 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
CITY OF BOYNTON BEACH
100 East Boynton Beach Boulevard ACCOUNT NO
Boynton Beach FL 33425 STATEMENT NO
Attn: Lynn Swanson
adv. Gonzalez, Maria de Jesus (police)
Billing Category: 18 - RLO
Claim #001470 -000 -416 -PP -01
12/01/2016 TAD Receipt and review correspondence from adjuster re: settlement. Prepare
response to same.
FOR CURRENT SERVICES RENDERED
TIMEKEEPER
TRACEY A. DECARLO
TOTAL CURRENT WORK
BALANCE DUE
RECAPITULATION
HOURS HOURLY RATE
0.20 $195.00
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page: 1
01/04/2017
306-9905234
13550
HOURS
0.20
0.20 39.00
TOTAL
$39.00
39.00
$39.00
Page 278 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
Page: 1
CITY OF BOYNTON BEACH 01/04/2017
100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905244
Boynton Beach FL 33425 STATEMENT NO: 13551
Attn: Lynn Swanson
adv. Jenkins, Laquanda (Public Works)
Billing Category: 18-RLO
Claim #
HOURS
12/23/2016 TAD Receipt of correspondence from City and adjuster re: status and
information on claims. Review coheres from code department re: status
and claims. Prepare response to adjuster questions. 0.80
12/27/2016 FLN Reviewed file documents; T/C with insurance adjuster Mary Krhovsky re:
claim against City; follow-up calls and emails re: this matter to Marry and
Erin Dunn; scheduled conference call with all relevant parties for the 12/28.
2.00
12/28/2016 FLN T/C/C with adjuster Mary Krhovsky and Erin Dunn and another employee
from City's utilities' department re: this matter; follow-up call and email to
Mary after T/C/C.
1.50
12/29/2016 FLN Email follow-ups to Chris Yannuzzi, former code coordinator re: this matter;
and to Jim Cherof; reviewed notes from T/C/C of 12/28 sent by Mary
Krhovsky and responded accordingly to Mary.
0.70
12/30/2016 FLN Follow-up email and call to insurance adjuster on status of communication
with City code staff and re: future scheduling of T/C/C with city code staff
involved in this matter; reviewed and responded to email from Christopher
Yannuzzi re: this matter.
0.80
FOR CURRENT SERVICES RENDERED
5.80 1,131.00
RECAPITULATION
TIMEKEEPER HOURS HOURLY RATE
TOTAL
TRACEY A. DECARLO 0.80 $195.00
$156.00
FARAH L. NERETTE 5.00 195.00
975.00
TOTAL CURRENT WORK
1,131.00
BALANCE DUE
$1,131.00
Page 279 of 577
CITY OF BOYNTON BEACH
adv. Jenkins, Laquanda (Public Works)
Page: 2
01/04/2017
ACCOUNT NO: 306-9905244
STATEMENT NO: 13551
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page 280 of 577
GOREN, CHEROF, DOODY & EZROL, P.A.
Attorneys at Law
3099 East Commercial Boulevard
Suite 200
Fort Lauderdale, Florida 33308
Telephone (954) 771-4500
Page: 1
CITY OF BOYNTON BEACH 01/04/2017
100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905245
Boynton Beach FL 33425 STATEMENT NO: 13552
Attn: Lynn Swanson
adv. Freeney, James (bike accident)
Billing Category: 15-RLO
Claim #001470 -000420 -GB -01
HOURS
12/07/2016 TAD Receipt and review of correspondence from the City and adjuster re:
photographs. Reveiw photographs of condition and park. 0.20
FOR CURRENT SERVICES RENDERED 0.20 39.00
TIMEKEEPER
TRACEY A. DECARLO
TOTAL CURRENT WORK
BALANCE DUE
RECAPITULATION
HOURS HOURLY RATE TOTAL
0.20 $195.00 $39.00
39.00
$39.00
AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE
Page 281 of 577
Lewis, Stroud & Deutsch, PL -Dec 2016
Risk -Outside Counsel
Broberg v City, Police
Roberts, Reynolds, Bedard & Tuzzio, PLLC-Nov 2016
Kimsey v City & Brooks
Freeman v City
Harris v City
Broberg v City
5,072.00
33.00
4,946.14
3,604.62
7,029.50
15,613.26
TOTAL Dec 2016 Outside Counsel - Risk 20,685.26
Page 282 of 577
Lewis, Stroud & Deutsch, PL
1900 Glades Road
Suite 251
Boca Raton, FL 33431
Tel 561-826-2800 Fax 561-826-2828
January 3, 2017
Invoice
City of Boynton Beach
Director of HR & Risk Management - Julie
Oldbury
100 E. Boynton Beach Blvd.
Boynton Beach, FL 33435
In Reference To:Leif Broberg v. City of Boynton Beach, Jeffrey Katz & Suzanne Invoice # 6327
Crawford Federal ID ##
Email Invoice to Julie at City of Boynton Beach 20-338-5521
oldburyj@bbfl.us
For Professional Services Rendered:
Hours Amount
12/1/2016 HL
Receipt and review Defendant, City of Boynton Beach's Reply to Plaintiff's
0.20 33.00
Response and Memorandum of Law in Opposition to Defendant City of
Boynton Beach's Motion to Dismiss Amended Complaint.
MN
Draft affidavit of Suzanne Crawford q2-,—
1.60 264.00
."MN--.-6)raft-affidavit-of-Buzemm-Lrawford-
12/5/2016 HL
Draft correspondence to Assistant Chief Crawford advising Defendant's
0.10 16,50
Motion to Dismiss is scheduled for hearing on January 13, 2017 at 10:00am.
HL
Receipt and review correspondence from Adrian Alvarez, Esq. requesting
0.10 16.50
dates of availability in February 2017 to schedule Assistant Chief Crawford's
and Chief Katz's depositions.
12/7/2016 HL
Receipt and review Notice of Service of Plaintiff's First Set of Interrogatories
0.30 49.50`
on Defendant, City of Boynton Beach and Interrogatories.
HL
Receipt and review correspondence from Adrian Alvarez, Esq. advising of
0.10 16.50
dates of availability of Leif Broberg and Amy Broberg.
HL
Receipt and review Order on Defendant, City of Boynton Beach's Motion to
0.10 16.50
Dismiss Plaintiffs Amended Complaint or in the Alternative, Motion for More
Definite Statement.
HL
Receipt and review Re -Notice of Taking Deposition of Leif Broberg
0.10 16.50
rescheduled from December 19, 2016 to January 31, 2016
HL
Receipt and review Notice of Taking Deposition of Amy Brobreg scheduled
0.10 96.50
for February 8, 2017.
GO
Review and analyze Order on Defendant, City of Boynton Beach's Motion to
0.10 16.50
Dismiss Plaintiffs Amended Complaint or, in the Alternative, Motion for
More Definite Statement, Mr. Oldehoff attended the hearing and reviewed
the order.
12/14/2016 HL
Draft correspondence to Assistant Chief Suzanne Crawford requesting her
0.10 16.50
availability for deposition dates requested by Plaintiff's counsel.
HL
Receipt and review Plaintiffs Request for Copies to Defendant, City of
0.10 16.50
Boynton Beach.
MN
Review and analyze recorded meeting between city manager and Broberg
3.20 528.00
and his attorney for motion for summary judgment
HL
Receipt and Review Plaintiff's Notice of Serving and their Better Answers to
0.30 49.50
Defendant City of Boynton Beach's Interrogatories Numbered 3, 11 & 12
Pursuant to Court's Order Dated November 22, 2016.
561-826-2800
Page 283 of 577
City of Boynton Beach
Page 2
Flours Amount
1211412016 MN
Review and analyze plaintiffs better answers to City's interrogatories and
0.60 99.00
comparison to plaintiffs previous interrogatory answers
MN
Draft request for copies of records that were subpoenaed by the City
0.20 33.00
MN
Review and analyze plaintiffs better answers to City's interrogatories and
0.60 99.00
comparison to plaintiffs previous interrogatory answers
MN
Draft request for copies of records that were subpoenaed by the City
0.20 33.00
12/1612016 MN
Review and analyze audio statement of Sergeant Cannon about incident on
2.50 412.50
May for 2015 to prepare for trial
12/19/2016 HL
Receipt and review Defendant, City of Boynton Beach's Answer and
0.40 66.00
Affirmative Defenses to Plaintiffs Amended Complaint,
MN
Review and analyze? Answers to plaintiffs interrogatories by city
0.30 49.50
MN
Review and analyze investigation statement of plaintiff.
3.60 594.00
12/2112016 HL
Receipt and review Second Re -Notice of Taking Deposition of Leif Broberg
0.10 16,50
changing location only.
HL
Receipt and review Re -Notice of Taking Deposition of Amy Broberg
0.10 16.50
changing location only.
HL
Receipt and review Notice of Taking Deposition of Chief Jeffrey Katz
0.10 16.50
scheduled for January 23, 2017 & January 24, 2017.
MN
Review and analyze audio investigation tapes of plaintiff and Suzanne
5.90 973.50
Crawford
1212212016 HL
Receipt and review Notice of Taking Deposition of Assistance Chief
0.10 16.50
Suzanne Crawford scheduied for February 7, 2047.
HL
Draft correspondence to Assistant Chief Crawford scheduling her
0.10 16.50
pre -deposition conference at our office on February 2, 2017.
12/23/2016 HL
Receipt and review Plaintiffs Motion to Strike Defendant City of Boynton
0.20 33.00
Beach's Affirmative Defenses.
MN
Review and analyze plaintiffs deposition on the issue of actions that could
2.80 462.00
be construed as fear inducing
12/27/2016 HL
Receipt and review Notice of Hearing on Plaintiffs Motion to Strike
0.10 16.50
Defendant, City of Boynton Beach's Affirmative Defenses scheduled for
February 14, 2017.
Gra
Review and analyze deposition transcripts from the Harris case (Major
1.20 198.00
Harris, Peanut Harris, Captain DiGiulio) to see if they confirm Broberg's
answers to interrogatories with regard to each person and his claim as to
their knowloedge and testimony
12130/2016 MN
Draft continuation on defendants motion for summary judgment
2.90 478.50
Total
professional services rendered
30.10 $4,966.50
Disbursements Incurred:
12/16/2016 GO Parking at Courthouse for hearing on Defendant, City's Motion to Compel and Plaintiffs 3.00
Objections on November 22, 2106.
12/3012016 HL Copying costs 102.50
Total Disbursements incurred: $105.50
Total amount of this bill
Previous balance
I $18,678.06
Page 284 of 577
City of Boynton Beach
Accounts receivable transactions
1212712016 Payment -Thank You No. 0133457616
Total payments and adjustments
Balance due
Page 3
Amount
($18,678.00)
($18,678.00)
$507 .
Current
30 Days 60 Days 90 Days
_ —
120 Days
5,072.00
0.06 0.00 0.00
0.00
Invoice Summary
Name
Hours
Rate
Amount
Gary Oldehoff
1.30
165.00
$214.50
Harriet Lewis
2.80
165.00
$462.00
Marvin Nodal
26.00
165.00
$4,290.00
Page 285 of 577
6. H.
CONSENTAGENDA
2/7/2017
REQUESTED ACTION BY COMMISSION: Approve release of two restoration bonds in the amount of
$49,774.89 (Phase 1A) and $22,775.12 (Phase 1B) for the site restoration of Cortina at Boynton Village
Project.
EXPLANATION OF REQUEST:
In December, 2015 the City received two bonds associated with the site restoration at Boynton Village Phase
1A and 1 B, in the amount of $49,774.89 and $22,775.12, respectively in association with permit 15-3904.
The Public Works Department Engineering Division requests release of:
• Performance Bond #0694131 in the amount of $49,774.89, and
• Performance Bond #0694132 in the amount of $22,775.12.
Both bonds were for the site restoration of Cortina at Boynton Village Phase 1A and 1 B, respectively.
The Public Works Engineering Division inspected the improvements and found no items needing correction.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? N/A
FISCAL IMPACT: Non -budgeted None
ALTERNATIVES: None
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
ATTACHMENTS:
Page 286 of 577
Type
D Other
D Other
D Other
D Other
REVIEWERS:
Department Reviewer
Public Works -Engineering Livergood, Jeffrey
Finance Howard, Tim
City Manager LaVerriere, Lori
Description
Engineers Certification
City Final Inspection Report
Performance Bond #0694131
Performance Bond #0694132
Action Date
Approved 1/18/2017 ® 4:13 PM
Approved 1/23/2017 ® 10:54 AM
Approved 2/2/2017 ® 1:13 PM
Page 287 of 577
�}�i�i�;ti��t�1,
November 4, 2016
Frantz LaFontant
Engineering Division
City of Boynton Beach
100 E. Boynton Beach Blvd.
Boynton Beach, FL 33435
RE: Cortina at Boynton Village – Phase I
Schnars Engineering Corporation 04173
Frantz:
Jeffrey T. Schnars, PE.
President
James W Mahannah, PE
Vice President
As a registered professional engineer in the State of Florida, to the best of my knowledge, information,
and belief, it is my professional opinion that the paving, grading, and drainage improvements for the
above referenced project, based on field reviews under my responsible charge, have been constructed in
substantial conformance with the approved construction plans. Attachments to this completion
statement are as follows:
1. Density Reports for the Greenway, Audace Avenue and City park.
2. Two copies of the Paving, Grading, and Drainage as-builts.
Please do not hesitate to contact me if you should have any questions or require additional information.
Sincerely,
t
, .:_-
N0.466971
Jeffrey T. SchnarS, P.E.
, ZSIPH OF crl—
In
President
Civil Engineer
�N
FL Registration No. 46697
For the Firm
Certificate of Authorization
No. 6640
947 Clint Moom Road e Boca Raton, FL 33487 9 Tei: [581 ] 241-6455 Fax: (581) 241P 288 of 577
Date:
Permit No.:
w,
...... ............... . �11� ...... �= A' ,
............. .............
.......... ........
P.O. Box 310
Boynton Beach, Florida 33425-0310
PUBLIC WORKS DEPARTMENT
Engineering Division
Phone (561) 742-6980
Fax (561) 742-6285
www.boynton-beach.org
W==
I
l�Y�M.u� Cny,�uw.o ln�
evi
�.P .a�9rr�
All the required improvements such as:
Grading
Paving
Drainage
Curbing for the site
were completed and accepted to the conons of
the permit.
A AIPR] CA 'S G'yt WE I T A Y 770 rF11E G I Page 289 of 577
Bond No. 0694131
EXHIBIT "N-3"
(LDR, Chap. 2, Art. III, Sec. 6.C.)
KNOW ALL MEN BY THESE PRESENTS:
That [I] [we], BR Cortina Acquisition, LLC hereinafter call
PRINCIPAL, and International Fidelity Insurance Company, a surety company authorized to do
business in the State of Florida, hereinafter referred to as SURETY, are held and firmly bound
unto the City of Boynton Beach �a otitic 1 subdivision of he State of Florida hereinafter called
CITY, the full and just sum of venty'Four angatid {}0 en Hundred U. S. Dollars ($ 49,774.89 ),
lawful money of the United States of America, to be paid to the City of Boynton Beach, to which
payment will and truly be made, we bind ourselves, our heirs, executors, administrators,
successors and assigns, jointly and severally, firmly by these presents:
[WHEREAS, the above bound PRINCIPAL has received approval from the CITY for the
recording of a certain subdivision plat known as Cortina PUD Replat Two , and such
recording is prior to completion of construction of the Required Improvements as prescribed by
the Subdivision, Platting and Required Improvements Regulations, Chapter 2, Article III, Section
2 C.2.c, and Chapter 4, Article VIII, Section 2 and 3 respectively of the Land Development
Regulations of the City of Boynton Beach, hereinafter the REGULATIONS, pertaining to said
subdivision;] or
[WHEREAS, the above bound PRINCIPAL has received approval from the CITY for the
construction of a certain project known as Cortina at Boynton Village , and such project
shall construct and install the required public improvements to support the Project pursuant to the
terms of the Permit,] and
WHEREAS, PRINCIPAL has been issued that certain [ Land Development Permit for
Phase lA ] [Land Development Permit] Number tbd , hereinafter the PERMIT, for
construction of said Required Improvements, a copy of which is attached hereto and by reference
made a part hereof; and
WHEREAS, it was one of the conditions of said REGULATIONS and PERMIT that this
bond be executed.
NOW, THEREFORE, the conditions of this obligation are such that if the above bound
PRINCIPAL shall in all respects comply or cause others to comply with the terms and conditions
of said PERMIT, within the lime specified, and shall in every respect fulfill [its] [his] [her] [their]
obligation thereunder and under the plans therein referred to, then this obligation to be void;
otherwise, it shall remain in full force and effect.
Page 1 of 4 pages
Page 290 of 577
Bond No. 0694131
The PRINCIPAL and CITY agree that the City Engineer may, in writing, reduce the
initial amount stated above in accordance with the requirements of said REGULATIONS.
The SURETY UNCONDITIONALLY COVENANTS AND AGREES that if the
PRINCIPAL fails to perform all or any part of the construction work required by said PERMIT
and REGULATIONS within the time specified, the SURETY, upon thirty (30) days written
notice from the CITY or its authorized agent or officer, of the default, to the PRINCIPAL or its
authorized agent or officer, will forthwith perform and complete the aforesaid construction work
and pay the cost thereof, including, but not limited to, engineering, legal, and contingent costs,
together with any damages either direct or consequential. Should the SURETY fail or refuse to
perform and complete the said improvements, CITY, in view of the public interest, health, safety
and welfare factors involved and the inducement in approving and filing the said plat, shall have
the right to resort to any and all legal remedies against the PRINCIPAL and/or SURETY, or both
at law and in equity including specifically the specific performance, to which the PRINCIPAL
and SURETY unconditionally agree.
The PRINCIPAL AND SURETY FURTHER JOINTLY AND SEVERALLY AGREE
that the CITY, at its option, shall have the right to construct or, pursuant to public advertisement
and receipt of bids, cause to be constructed the aforesaid improvements in case the PRINCIPAL
should fail or refuse to do so in accordance with the terms of said PERMIT. In the event CITY
should exercise and give effect to such right, the PRINCIPAL and SURETY shall be jointly and
severally liable hereunder to reimburse the CITY the total cost thereof, including but not limited
to, engineering, legal, and contingent costs, together with any damages, either direct or
consequential, which may be sustained on account of the failure of the PRINCIPAL to carry out
and execute all the obligations for construction of Required Improvements pursuant to the
REGULATIONS and PERMIT.
IN WITNESS WHEREOF, the PRINCIPAL has executed these presents this 9th day of
December -72015
(CORPORATE SEAL)
BR Cortina Acquisition, LLC
By: B1ackRock Residential Opportunity Fund Operating
Partnership, L.P., a Delaware limited partnership, its Sole Member
By: BlackRock Residential Opportunity Fund GP LLC,
a Delaware limited liability comps , its General Partner
By: BlackRock galty Adviso nIc ,
a Dela e corp ati--its Sol Member
fy" f
ATTEST: By:
Philip ader, Authorized Signatory
(Impressionable corporate seal)
Page 2 of 4 pages
Page 291 of 577
Bond No. 0694131
c/o B1ackRock
ADDRESS. 400 )=Howard Street
,� b San Francisco, C 94105
STATE OF "-
COUNTYOF v
BEFORE ME personally appeared r who is personally
known to me, or has produced 0-0 L as identification, and who executed
the foregoing instrument as [Vice] President of , a corporation, and severally
acknowledged to and before me that [he][she] executed such instrument as such officer of said
corporation, and that the seal affixed to the foregoing instrument is the corporate seal of said
corporation and that it was affixed to said instrument by due and regular corporate authority, and
that instrument is the free act and deed of said corporation.
WITNESS my hand and official seal this day of 20
r
My commission expires:
�/ " '� • � r I � � Notary Public
t (Seal)
PRINCIPAL)
WITNESS:
(SURETY SIGNATURE BLOCK)
®OR® JILL MARIE DAVIS
Commission * 2007152
z , Notary Public - California
San Francisco County
"''��- Rey Contin, Expires Fab 11, 2017
Y.
ADD
International Fidelity Insurance
Company , SURETY
J22�
WITNESS: Y:
� ". . '
S. Nicole Evans ° ark Y kaiva, Attorney -in -Fact, Lic# P116351
ADDRESS: 2999 Oak Road. Suite 820
Page 3 of 4 pages
Page 292 of 577
STATE OF California
COUNTY OF San Francisco
BEFORE ME personally appeared Mark M. Munekawa who[is][ar-&]
irspeetTveiyl--as�--identd=timr, and who executed the foregoing instrument, and acknowledged
before me that [he][ghcjfth@y] executed said instrument for the purpose expressed therein.
WITNESS my hand and official seal this 9th day of December 2015
My commission expires: June 24, 2019
...........
Notary public - Nerissa S. Bartolome
Page 4 of 4 pages
Page 293 of 577
+ POWER
OF ATTORNEY
ONE NEWARK CENTER, 20TH FLOOR NEWARK, NEW JERSEY 07102-5207
KNOW ALL MEN BY THESE PRESENTS: That INTERNATIONAL FIDELITY INSURANCE COMPANY, a corporation organized and existing under
the laws of the State of New Jersey, and ALLEGHENY CASUALTY COMPANY a corporation organized and existing under the laws of the State of
Pennsylvania, having their principal office in the City of Newark, New Jersey, do hereby constitute and appoint
NERISSA S. BARTOLOME, ROGER C. DICKINSON, CHARLES R. SHOEMAKER, MARK M. MUNEKAWA,
STANLEY D. LOAR, NANCY L. HAMILTON, YVONNE RONCAGLIOLO
CA.
their true and lawful attorneys) -in -fact to execute, seal and deliver for and on its behalf as surety, any and all bonds and undertakings, contracts of indemnity
and other writings obligatory in the nature thereof, which are or may be allowed, required orpermitted by law, statute, rule, regulation, contract or otherwise
and the execution of such instrument(s in pursuance of these presents, shall be as binding upon the said INTERNATIONAL FIDELITY INSURANCL
COMPANY and ALLEGHENY CASUAL�Y COMPANY, as fully and amply, to all intents and purposes, as if the same had been duly executed and
acknowledged by their regularly elected officers at their principal oflices.
This Power of Attorney is executed and ma�y be revoked, pursuant to and byy authorffyy of the BY -Laws of INTERNATIONAL FIDELITY INSURANCE
COMPANY and ALLEGHENY CASUALTY COMPANY and is granted under and by authorR of the following resolution adopted by the Board of Directors
of INTERNATIONAL FIDELITY INSURANCE COMPANY at a meeting duly held on the 20th day of July, 201€t and by the Board of Directors of ALLEGHENY
CASUALTY COMPANY at a meeting duly held on the 15th day of August, 2000:
"RESOLVED, that (1) the President, Vice President, or Secretary
Attorneys -in -Fact or agents with power and authority as defined or
and affix the Corporations seal thereto, bonds, undertakings, recc
related thereto, and (2) an such Officers of the Corporation may
process, and Attomeys-in-fact with authority to execute waivers ani
Corporation and the Corporation's seal may be affixed by facsimile
recognizance contract of indemnity or other written obligation In t
heretofore or hereafter being hereby adopted by the Corporation a
and"btn ling upon the idorporation with the same force and effect as
]oration shall have the power to appoint, and to revoke the appointments of,
eir respective powers of attorney, and to execute on behalf of the Corporation
contracts of indemnity and other written obligations in the nature thereof or
revoke the appointments; of joint -control custodians, agents for acceptance of
on behalf of tate Corporation; and3) the signature o any such Officer of the
er of attorney or certification givenfor the execution of any bond, undertaking,
iereof or related thereto, such signature and seals when so used whether
it signature of such officer and the original seal of the Corporation, to be valid
IN WITNESS WHEREOF, INTERNATIONAL FIDELITY INSURANCE COMPANY and ALLEGHENY CASUALTY COMPANY have each executed and
attested these presents on this 12th day of March, 2012.
Vzfll
SEAL *
1 sa44�
STATE OF NEW JERSEY
County of Essex
ROBERT W. MINSTER
Executive Vice President/Chief Operating Officer
(International Fidelity Insurance Company)
and President (Allegheny Casualty Company)
On this 12th day of March 2012, before me came the individual who executed the preceding instrument, to me personally known, and, being by me duly
sworn, said he is the therein described and authorized officer of INTERNATIONAL FIDELITY INSURANCE COMPANY and ALLEGHENY CASUALTY
COMPANY ; that the seals affixed to said instrument are the Corporate Seals of said Companies; that the said Corporate Seals and his signature were
duly affixed by order of the Boards of Directors of said Companies.
IN TESTIMONY WHEREOF, I have hereunto set m hand affixed my Official Seal,
01118r„10. at the City of Newark, New Jersey the day and year first above written.
�A i AZ -,i,
aw -do
�UBl'Nj."'gtr: A NOTARY PUBLIC OF NEW JERSEY
=,r4 My Commission Expires Mar. 27, 2014
OF
N EW CERTIFICATION
I, the undersigned officer of INTERNATIONAL FIDELITY INSURANCE COMPANY and ALLEGHENY CASUALTY COMPANY do hereby certify that I have
compared the foregoing copy of the Power of Attorney and affidavit, and the copy of the Sections of the By -Laws of Said Companies as set forth in said
Power of Attorney, with the originals on file in the hone office of said companies, and that the same are correct transcripts thereof, and of the whole
of the said originals, and that the said Power of Attorney has not been revoked and is now in full force and effect.
IN TESTIMONY WHEREOF, I have hereunto set my hand this
day of DrL'f w Iv+'", 9td'
MARIA BRANCO, Assistant Secretary
in Page 294 of 571
Bond No. 0694132
EXHIBIT "N-3"
(LDR, Chap. 2, Art. III, Sec. 6.C.)
KNOW ALL MEN BY THESE PRESENTS:
That [I] [we], BR Cortina Acquisition, LLC hereinafter call
PRINCIPAL, and International Fidelity Insurance Company, a surety company authorized to do
business in the State of Florida, hereinafter referred to as SURETY, are held and firmly bound
unto the City of Boynton Beach apolitical subdivi ion H the State of Florida, hereinafter called
CITY, the full and just sum of etien[v--Frye an ls�a�cleven undyed ( 22 775.12 )
� U. S. Dollars $ ,
lawful money of the United States of America, to be paid to the City of Boynton Beach, to which
payment will and truly be made, we bind ourselves, our heirs, executors, administrators,
successors and assigns, jointly and severally, firmly by these presents:
[WHEREAS, the above bound PRINCIPAL has received approval from the CITY for the
recording of a certain subdivision plat known as Cortina PUD Replat Two , and such
recording is prior to completion of construction of the Required Improvements as prescribed by
the Subdivision, Platting and Required Improvements Regulations, Chapter 2, Article III, Section
2 C.2.c, and Chapter 4, Article VIII, Section 2 and 3 respectively of the Land Development
Regulations of the City of Boynton Beach, hereinafter the REGULATIONS, pertaining to said
subdivision;] or
[WHEREAS, the above bound PRINCIPAL has received approval from the CITY for the
construction of a certain project known as Cortina at Boynton Village , and such project
shall construct and install the required public improvements to support the Project pursuant to the
terms of the Permit,] and
WHEREAS, PRINCIPAL has been issued that certain [ Land Development Permit for
Phase 1B ] [Land Development Permit] Number tbd , hereinafter the PERMIT, for
construction of said Required Improvements, a copy of which is attached hereto and by reference
made a part hereof; and
WHEREAS, it was one of the conditions of said REGULATIONS and PERMIT that this
bond be executed.
NOW, THEREFORE, the conditions of this obligation are such that if the above bound
PRINCIPAL shall in all respects comply or cause others to comply with the terms and conditions
of said PERMIT, within the time specified, and shall in every respect fulfill [its] [his] [her] [their]
obligation thereunder and under the plans therein referred to, then this obligation to be void;
otherwise, it shall remain in full force and effect.
Page 1 of 4 pages
Page 295 of 577
Bond No. 0694132
The PRINCIPAL and CITY agree that the City Engineer may, in writing, reduce the
initial amount stated above in accordance with the requirements of said REGULATIONS.
The SURETY UNCONDITIONALLY COVENANTS AND AGREES that if the
PRINCIPAL fails to perform all or any part of the construction work required by said PERMIT
and REGULATIONS within the time specified, the SURETY, upon thirty (30) days written
notice from the CITY or its authorized agent or officer, of the default, to the PRINCIPAL or its
authorized agent or officer, will forthwith perform and complete the aforesaid construction work
and pay the cost thereof, including, but not limited to, engineering, legal, and contingent costs,
together with any damages either direct or consequential. Should the SURETY fail or refuse to
perform and complete the said improvements, CITY, in view of the public interest, health, safety
and welfare factors involved and the inducement in approving and filing the said plat, shall have
the right to resort to any and all legal remedies against the PRINCIPAL and/or SURETY, or both
at law and in equity including specifically the specific performance, to which the PRINCIPAL
and SURETY unconditionally agree.
The PRINCIPAL AND SURETY FURTHER JOINTLY AND SEVERALLY AGREE
that the CITY, at its option, shall have the right to construct or, pursuant to public advertisement
and receipt of bids, cause to be constructed the aforesaid improvements in case the PRINCIPAL
should fail or refuse to do so in accordance with the terms of said PERMIT. In the event CITY
should exercise and give effect to such right, the PRINCIPAL and SURETY shall be jointly and
severally liable hereunder to reimburse the CITY the total cost thereof, including but not limited
to, engineering, legal, and contingent costs, together with any damages, either direct or
consequential, which may be sustained on account of the failure of the PRINCIPAL to carry out
and execute all the obligations for construction of Required Improvements pursuant to the
REGULATIONS and PERMIT.
IN WITNESS WHEREOF, the PRINCIPAL has executed these presents this 9th day of
December 12015 .
(CORPORATE SEAL)
(Impressionable corporate seal)
BR Cortina Acquisition, LLC
By: B1ackRock Residential Opportunity Fund Operating
Partnership, L.P., a Delaware limited partnership, its Sole Member
By: B1ackRock Residential Opportunity Fund GP LLC,
a Delaware limited compan is General Partner
By: BlackRoc ealty A isors . c.,
a Dela are co o `tio Sole ber
By:
P ilip ;der, Authorized Signatory
Page 2 of 4 pages
Page 296 of 577
Bond No. 0694132
c/o BlackRock
ADDRESS. 400 Howard Street
(1, 1 A '
STATE OF L,&V%-a, L&
COUNTY OF
BEFORE ME personally appeared Mi-A'?K&A-, who is personally
known to me, or has produced IV L'- as identification, and who executed
the foregoing instrument as [Vice] President of , a corporation, and severally
acknowledged to and before me that [he]Lshe] executed such instrument as such officer of said
corporation, and that the seal affixed to the foregoing instrument is the corporate seal of said
corporation and that it was affixed to said instrument by due and regular corporate authority, and
that instrument is the free act and deed of said corporation.
WITNESS my hand and official seal this day of 20
My commission expires: - - 'M
Notary Public
(Seal)
JILL MARIE DAVIS
Commission # 2007152
Notary Public - California
San Francisco County
- oz��" my Comm, Expires Feb 11, 2017
DUAL PRINClPAL)
WITNESS: BY:
ADD
(SURETY SIGNATURE BLOCK)
International Fidelity Insurance
Company , SURETY
WITNESS: BY:
S. Nicole Evans Mark M. 1(4un&awa, Attorney -in -Fact, Lic# P116351
ADDRESS: 2999 Oak Road, Suite 820
Page 3 of 4 pages
Page 297 of 577
Bond No. 0694132
STATE OF California
COUNTY OF San Francisco
BEFORE ME personally appeared Mark M. Munekaw-a who[is][ar,&]
personally known to me wfhasffiravul-pruduced --- ------------------- fan& --------------------------
and who executed the foregoing instrument, and acknowledged
before me that [he][sWf&ey] executed said instrument for the purpose expressed therein.
WITNESS my hand and official seal this 9th day of December 2015
My commission expires: June 24, 2019
Notary Public- Nessa S. Bartolome
NERISSA S. &ARTOLOME (Se
Art com"95SI , on * 2113190
NOWY Uwe - WOMIA
Sm ftmisto Cowdy
MY GWM= Jun 24.2019 t
Page 4 of 4 pages
Page 298 of 577
TDI (973) 624-7200 POWER OF ATTORNEY
INTERNATIONAL FIDELITY INSURANCE COMPANY
ALLEGHENY CASUALTY COMPANY
ONE NEWARK CENTER, 20TH FLOOR NEWARK, NEW JERSEY 07102-5207
KNOW ALL MEN BY THESE PRESENTSr That INTERNATIONAL FIDELITY INSURANCE COMPANY , a corporation organized and existing under
the laws of the State of New Jersey, and ALLEGHENY CASUALTY COMPANY a corporation organized and existing under the laws of the State of
Pennsylvania, hawng [heir principal office in the City of Newark, New Jersey, do hereby constitute and appoint
NERISSA S. BARTOLOME, ROGER C. DICKINSON, CHARLES R. SHOEMAKER, MARK M. MUNEKAWA,
STANLEY D. LOAR, NANCY L. HAMILTON, YVONNE RONCAGLIOLO
i
I
CA ... �......
J
their true and lawful atfor ny(s)-in-fact to execute, seal and deliver for and on its behalf as surety, any and all bonds and undertakings, contracts of indemnity
and other writinggs obligatory in the nature thereof, which are or may be allowed, required or permitted try law, statute rule, re�ggulation, contract or otherwise
and the execution of such instruments) In pursuance of these presents, shall be as binding upon the said INtERNATIONAL FIDELITY INSURANCL
COMPANY and ALLEGHENY CASUALTY COMPANY, as fully and amply, to all intents and purposes, as if the same had been duly executed and
acknowledged by their regularly elected officers at their principal offices.
This Power of Attorney is executed and may be revoked, pursuant to and by authority of the By -Laws of INTERNATIONAL FIDELITY INSURANCE
COMPANY and ALLEGHENY CASUALTY COMPANY and Is granted under and by authority of the following resolution adopted by the Board of Directors
of INTERNATIONAL FIDELITY INSURANCE COMPANY ata meeting duly held on the 20th day of July, 2010 and by the Board of Directors of ALLEGHENY
CASUALTY COMPANY at a meeting duty held on the 15th day of August, 2000:
that (1) the President,
act or agents with pcm
'nmoration's seal then
or ner(
� upon
or secretary of the Corporation shall have the
is defined or limited in their respective_ powers c
on
uch officer
to appoint, and to revoke. the appointments of;
0 h to execute on behalf of the Corporation
written obi'gations in the nature thereof or
it -control custodians, agents for acceptance of
rid k3) the signature of any such Officer of the
len far the execution of any bond, undertaking,
i signature and seals when so used whether
the original seal of the Corporation, to be valid
IN WITNESS WHEREOF, INTERNATIONAL FIDELITY INSURANCE COMPANY and ALLEGHENY CASUALTY COMPANY have each executed and
attested these presents on this 12th day of March, 2012.
STATE OF NEW JERSEY
County of Essex
1936
irrl i ROBERT W.
MINSTER
ntratldltnsacOp
Operating
Officer
(Ienioal Fidelity Insurance
and President (Allegheny Casualty Company)
On this 12th day of March 2012, before me came the individual who executed the preceding instrument, to me personally known, and, being by me duly
sworn, said he is the therein described and authorized officer of INTERNATIONAL FIDELITY INSURANCE COMPANY and ALLEGHENY CASUALTY
COMPANY; that the seals affixed to said instrument are the Corporate Seals of said Companies; that the said Corporate Seals and his signature were
duly affixed by order of the Boards of Directors of said Companies. y
alt the City of Newark ENewOJershave ey the day and yearfirstabove written Official Seal,
A NOTARY PUBLIC OF NEW JERSEY
My Commission Expires Mar. 27, 2014
CERTIFICATION
I, the undersigned officer of INTERNATIONAL FIDELITY INSURANCE COMPANY and ALLEGHENY CASUALTY COMPANY do hereby certify that I have
compared the foregoing copy of the Power of Attorney and affidavit, and the copy of the Sections of the By -Laws of said Companies as set forth in said
Power of Attorney, with the originals on file In the home office of said companies, and that the same are correct transcripts thereof, and of the whole
of the said originals, and that the said Power of Attorney has not been revoked and is now in full force and effect.
IN TESTIMONY WHEREOF, I have hereunto set my hand this
day ofZCiiv�L(y
Page 299 of 577,
6.1.
CONSENTAGENDA
2/7/2017
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 2/7/2017
REQUESTED ACTION BY COMMISSION:
Accept first quarter report on operations of the Schoolhouse Children's Museum and Learning Center for
FY 16-17.
EXPLANATION OF REQUEST:
Per the City's Management Agreement with the Schoolhouse Children's Museum, the Executive Director shall
submit a quarterly report to the City Commission on all of its activities, revenues and expenditures at a
regularly scheduled Commission Meeting.
Report covers October 1, 2016 through December 31, 2016.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? None
FISCAL IMPACT: Budgeted None
ALTERNATIVES: Do not accept the report.
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
ATTACHMENTS:
Type
D Attachment
REVIEWERS:
Department
Reviewer
Description
1st Quarter Report - FY16/17
Action
Date
Page 300 of 577
Library Clark, Craig Approved
Finance Howard, Tim Approved
City Manager LaVerriere, Lori Approved
140141 M.
Page 301 of 577
Schoolhouse
MUSEUM & LEARNING CENTER
Quarterly Report
FY '16/' 17
1St Quarter
General Operations
The first quarter of the fiscal year showed improvement in Admissions and Facilities/Parties income
compared with 1St quarter '15/'16. Overall Visitation was up 10%, however, Program and Group
income was flat. The number of Memberships sold was flat, though line item income was lower as a
result of membership categories sold. Visitation and program income was marginally affected at
the beginning of the quarter due to Hurricane Matthew. The Museum continues to place a strong
emphasis educational programming, including programs for groups and home school children.
Further, a significant effort to secure grant funding in support of educational outreach programming
is being pursued.
Revenue
Gross revenue for the first quarter of '16/'17 was 8.8% lower than the same period last year.
Excluding the City's support, income from operations decreased by 3.4%. Total Gross revenue for FY
'16/'17 — Q1 was $113,603.44 vs $124,545.94 in FY '15/'16 — Q1.
Expenses
Overall Expenses for the first quarter of '16/'17 increased by 3% compared to the same period last
year. This is due, in large part, to being fully staffed. Expenses for FY '16/'17 — Q1 were $117,578.27
vs $114,173.63 in FY '15/'16 — Q1.
Programming
In addition to regular educational programming and group visits, the following special events and
programs were conducted.
• Fabulous Fun Friday — October 7th — Pixie Party — Postponed due to Hurricane Matthew
• Fabulous Fun Friday — October 14th—Pumpkin Decorating
• CityPlace FunFest — October 16th
• INCA Meeting — October 17th
• Museum Closed for Spooktacular Set-up — October 18th — 21St
• Spooktacular — October 22nd & 23rd
• Fabulous Fun Friday — November 4th — Trucks &Trains
• Palm Beach Parenting Magazine's 20th Anniversary Parent Expo — November 5th
• INCA Meeting — November 15th
• Clematis By Night PR Event — November 17th
• Fabulous Fun Friday— November 18th—Turkey Day
Page 302 of 577
• Museum Open — November 25th
• Fabulous Fun Friday— December 2nd—S'mores Day
• Polar Express Extravaganza — Friday, December 9th — 6 - 8 pm
• Drop and Shop — Sunday, December 11th —1:00 — 5:00pm — Member Benefit
• Fabulous Fun Friday — December 16th—Grinchmas!
• INCA Meeting — December 19th
• Gingerbread Workshop — Wednesday, December 21St 10:30 am
• Hanukkah with Miss Helen —Thursday, December 22nd —11:30 am
• Reindeer Games — Friday, December 23rd —10:30 am
• Museum open %2 day —December 24th — Christmas Eve —10:00 am —1:00 pm
• Museum Open — Monday, December 26th — Boxing Day
• Winter Wonderland — Wednesday, December 28th —10:30 am
• Happy Noon Year — December 31St —10:00 am —12:05 pm
Respectfully submitted,
Suzanne Ross
Executive Director
Page 303 of 577
6.J.
CONSENTAGENDA
2/7/2017
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 2/7/2017
REQUESTED ACTION BY COMMISSION: Approve the minutes from the Regular City Commission meeting
held on January 17, 2017.
EXPLANATION OF REQUEST:
The City Commission met on January 17, 2017 and minutes were prepared from the notes taken at the
meeting. The Florida Statutes provide that minutes of all Commission meetings be prepared, approved and
maintained in the records of the City of Boynton Beach
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? A record of the actions taken by the City
Commission will be maintained as a permanent record.
FISCAL IMPACT: Non -budgeted N/A
ALTERNATIVES: N/A
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
ATTACHMENTS:
Type
Minutes
REVIEWERS:
Department
City Clerk
Reviewer
Pyle, Judith
Description
Minutes 01--17-17
Action
Approved
Date
10/19/2016 - 3:06 PM
Page 304 of 577
MINUTES OF THE REGULAR CITY COMMISSION MEETING HELD ON TUESDAY
JANUARY 17, 2017, AT 6:30 P.M. IN COMMISSION CHAMBERS, CITY HALL
100 E. BOYNTON BEACH BOULEVARD, BOYNTON BEACH, FLORIDA
PRESENT:
Steven B. Grant, Mayor
Mack McCray. Vice Mayor
Justin Katz, Commissioner (Arrived 6:46 p.m.)
Christina Romelus, Commissioner
Joe Casello, Commissioner
1. OPENINGS
A. Call to Order - Mayor Steven B. Grant
Chair Grant called the meeting to order at 6:30 p.m.
Invocation
Lori LaVerriere, City Manager
James Cherof, City Attorney
Judith A. Pyle, City Clerk
Benjamin Hawkins, Pastor, B&K Ministries gave the invocation.
Presentation of Flags by Boynton Beach High School ROTC
The presentation of the Flags was made.
Pledge of Allegiance to the Flag led by Commissioner Romelus
Commissioner Romelus led the Pledge of Allegiance to the Flag.
Comments by Fred Barch, Principal of Boynton Beach Community High School.
Fred Barch, Principal, Boynton Beach Community High School, introduced the Jr.
ROTC Marine Corp. This academy is unique to Boynton Beach Community High School
teaching dedication, pride, honor and community pride. In its first year, there are over
100 students participating in the program and is close in enrollment to the Medical
Academy which doubled in size this year. The High School band, Tiger Sound, will
perform at the Miami Heat halftime show at a sellout game against the Golden State
Warriors, on January 23, 2017. If wanting to show support, the school's Facebook page
and social media contains information on how to get tickets. Discount tickets are
available.
ROLL CALL
City Clerk Pyle called the roll. A quorum was present.
Page 305 of 577
Meeting Minutes
City Commission
Boynton Beach, Florida January 17, 2017
Agenda Approval:
1. Additions, Deletions, Corrections
Commissioner Casello noted Item 13.G. was voted on and approved on First Reading,
but he wanted to move it up to expedite those present in support. The item would be
heard before Public Audience. Commissioner Casello also pulled Item 6 G. from the
Consent Agenda.
Mayor Grant pulled Item 6. B and moved Item 10.A to before Public Audience, and
added item 12.D. to the agenda as he received an invitation to a conference in Ft.
Lauderdale.
2. Adoption
Motion
Commissioner Casello moved to approve as amended. Vice Mayor McCray seconded
the motion.
Vote
The motion unanimously passed.
2. OTHER
A. Informational items by Members of the City Commission
Vice Mayor McCray announced he attended the MLK Gala at Benvenuto Restaurant
where he presented a Congressional Ceremonial Recognition to the family of Hilda
Girtman Pitts. Ms. Pitts, who was 102 years old, was born, lived and died in the City.
The Commemorative Congressional Recognition was made possible by Congressman
Alycee Hasting. The award meant a great deal to Ms. Pitt's family and him as Ms. Pitts
planted seeds in Vice Mayor McCray's life as early as when he was six years old. He
appreciated the humble recognition of a dear lady, who was more than deserving.
Mayor Grant met with Anne Gannon, Palm Beach County Tax Collector, on the 4th,
regarding the Tourist Development Tax and later that evening, attended a Town Hall
meeting with Senator Bobby Powell and District 88 Representative, AI Jacquet. On the
5th he attended the Memorial for Officer Joe Crowder at Christ Fellowship Church. He
met with Boynton Beach Mall Executives regarding a trolley in Boynton Beach on the 6th
and attended a ribbon cutting for Activate Fitness Club at Gateway and Movies in the
Park, which featured the movie, The Secret Life of Bees. On the 7th he attended the
Palm Beach County Bar Association Young Lawyers Section 5K run, attended the MLK
Jr. Parade, which was cancelled, but he did attend the Celebration of Unity, which was
0J
Page 306 of 577
Meeting Minutes
City Commission
Boynton Beach, Florida
January 17, 2017
a great event held at Sara Sims. He attended the MLK Jr. speech at Palm Beach State
College on the 12t`', attended Sheriff Bradshaw's Investiture at John Prince Park, and
then paddle boarded with Whaleback Paddle Board manufacturer. He attended the
Mayors' Parade on the 15th at the South Florida Fairground and that evening attended
the MLK Jr. Celebration Gala with Commissioners Romelus, Casello and Vice Mayor
McCray. He attended a groundbreaking ceremony for a new office building at 330
Winchester Park Road on the 16th and visited with his grandparents on MLK Jr. Day.
Earlier in the day he attended a Breaking the Silence Voice Awards held by the Palm
Beach County Action Alliance for Mental Health. Gerda Klein from the Boynton Beach
Mental Health Committee won the Community Leadership Voice award. If anyone
knows of someone needing assistance, the 211 Hotline could be of service. He also
received a letter from the Arbor Day Foundation naming Boynton Beach a Tree City,
USA.
Commissioner Romelus met with President Parker of Palm Beach State College
regarding education in Boynton Beach and a partnership to elevate City education
levels, attended the MLK Unity event and congratulated the MLK Jr. Committee for a
well put on event. The GALA was an amazing event. She congratulated the honorees,
Rae Whitely, Ricky Petty and Dr. Anthony Lockhart, Principal of Lake Shores Middle
School, for their service to the community. She attended an informational meeting with
the Florida Department of Transportation regarding restriping and paving 1-95 between
Lake Ida and Gateway in March, 2018, and in March of this year they will install and
turn on lights on 1-95 between 1-95 and Wooibright. She attended the Boynton Beach
Chamber of Commerce Government Affairs Council and announced the ground
breaking of the BBMG Dental Group. Noting the upcoming Inauguration Day on Friday,
she thanked President Barak Obama for his eight years of service to America. She
participated in the Color of Hope Bike Ride which memorialized victims of the 2010
hurricane that occurred in Haiti, and noted last week Commissioner Mack Bernard
proclaimed January 12; 2017, as Haitian Earthquake Memorial Day. She asked for a
moment of silence.
Commissioner Casello attended the MLK Gala Celebration noting the event was sold
out and the event keeps growing larger each year. He noted Reverend Rae Whitely
received the Outstanding Achievement Award. He was amazed how the MLK Legacy is
continued year -after -year and if all lived as Dr. King had preached, the world would be a
better place. He attended the ground breaking for BBMG Dental Center noting they
outgrew their office space and wanted to build an 8,000 square -foot facility, adding 16
jobs in Boynton Beach.
3. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS
A. Announce Farm Share Free Food Distribution in partnership with State
Representative Lori Berman and City of Boynton Beach Commissioner Joe
Casello on Saturday, January 28, 2017 from 9am - 12pm at St John's Missionary
Baptist Church.
3
Page 307 of 577
Meeting Minutes
City Commission
Boynton Beach, Florida
January 17, 2017
Commissioner Casello announced the Farm Share event to be held on January 28th
from 9 a.m. to 12 noon at the lot next to the St. John Missionary Baptist Church on
Seacrest. Flyers and phone numbers for volunteers were available. He noted it was a
great event and it helps many families.
B. Announcement by Recreation & Parks Director Wally Majors about the
Football Field Scoreboard Ceremony at Hester Park, which will be at the football
field on Saturday, January 21, beginning at 4:00 p.m.
Wally Majors, Director, Recreation and Parks, announced the celebration they are
organizing to celebrate the new scoreboard at the Tommy Williams Football Field at
Hester Park. The event begins at 4 p.m., and he requested the City Commission come
ready to run and get involved in the activities. Mary DeGraffenreidt, Events and
Program Manager, has a full agenda. The Boynton Beach High School Band and Drum
Line Performance by the Inlet Grove Community High School Band, one of the Holiday
Parade winners, will be present to perform on Saturday, January 21St at the Tommy
Williams Field at Hester Park.
C. The International Kinetic Art Exhibit and Symposium, February 3-5, 2017
in the Cultural District of east Boynton Beach.
Friday, February 3rd - Opening Reception 6-8pm, this is by invitation only.
Saturday, February 4th - 9 am - 6 pm
Sunday, February 5th - 10 am - 6 pm
Debby Coles-Dobay, Public Art Manager, announced the free event. The event is art
and technology that blends to create kinetic art, which is fine art powered by solar, wind,
light, sound, robotics, water, gravity and other elements. The one of a kind visual art
event has more than 75 kinetic art works, interactive installations, community art
projects, meet and greet with the kinetic artists and a lecture series.
(Commissioner Katz arrived 6:46 p.m.)
She welcomed all to the Cultural District. There will be several facilities housing the
various activities and she requested all visit the www.intiKineticArtEvent.org website for
further information. The event is sponsored by the City of Boynton Beach, Art in Public
Places, the Community Redevelopment Agency, High Ridge Landings, Compson and
Associates, and the Kinetic Art Organization. She thanked the Arts Commission
members and the 30 volunteers for their assistance this year and requested the public
thank the volunteers for their assistance.
She invited all to the City's Kinetic Art Booth number 609 at the ArtPalm Beach Art Fair,
held January 18th to the 22"d. She distributed information about the event, VIP passes
and hoped the Commission would be present. She noted the City received a free booth
:1!
Page 308 of 577
Meeting Minutes
City Commission
Boynton Beach, Florida
January 17, 2017
offered from Art Palm Beach, which she hoped would attract more people to come to
the event.
D. Proclaim Tuesday, February 7, 2017 as Robert E. Wells Day.
Mayor Grant read a proclamation declaring Tuesday, February 7, 2017 as Robert E.
Wells Day in the City of Boynton Beach.
Present to accept the Award was Minister Bernard Wright, a resident of Boynton Beach.
Minister Wright, 713 NW 2"d Street, announced the Proclamation was an honor and he
was humbled. He initiated the research project in 2012 to establish and recognize
African and Bahamian history as there were no books or history from the Black side of
the City's History. He initiated the project through the Historic Resource Preservation
Board and commented a people without a culture or not knowing their origin, was like a
tree that does not bear fruit. It was the third annual proclamation for Robert E. Wells.
He read into the record: "From 1880 to 1920, over 12,000 Bahamians settled in Dade
County. In 1880 Robert Wells, a distinguished merchant/sailor who was born in the
Bahamas, purchased land in former North Dade County on the south end of Lake
Worth. In 1890 he built a home for his wife Elizabeth and cut a trail called Wells
Avenue. He owned a large apartment building and general store on Wells Avenue
which was renamed to 10th Avenue and later renamed to MLK Jr. Boulevard."
Minister Wright noted through the Historic Resources Preservation Board, there is now
a sign memorializing Robert E. Well Avenue.
"Robert was born on Cat Island and his wife Elizabeth was from Bimini in the Bahamas.
Robert Wells, a merchant sailor from Cat Island owned much land and bought in Dade
County and settled in what would become Boynton Beach.
Robert and Elizabeth Wells had one son, Harry, born in Boynton Beach. Harry married
Ora Hannah who lived with Robert and Elizabeth at 416 Wells Avenue, Boynton Beach.
Harry and Ora had one daughter, Juanita, Reverend Wright's mother, born in 1925, who
married Joseph Wright. Joseph and Juanita Wells Wright are the parents of Bernard E.
Wright, born in 1952.
On February 5, 1892 the St. Paul African Methodist Episcopal (AME) Church was born.
Robert E. Wells was a very religious, caring man of high moral character, who, after
building his home, established a place to worship God. On February 5, 1892, St. Paul
African Methodist Episcopal Church was established for the residents of South Lake
Worth, which is now Boynton Beach. At first the congregation met at Robert E. Wells
home until the church was built. In 1894, the St. Paul AME Church was constructed on
the northeast corner of US 1 and Boynton Beach Boulevard. In 1925, the City passed
segregation laws creating Boynton Colored Town to separate Blacks from Whites. The
City physically forced Blacks to move to Wells Avenue and sold their land to white
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residents according to the segregation laws. The City legally forced the congregation to
move the church to Wells Avenue. The police loaded the church on a wagon and moved
it to its current location on Wells Avenue. The congregation followed, crying, singing
and praising God.
Wells Avenue was now a Main Street for Boynton Colored Town and Ocean Avenue
was the main street for the Town of Boynton. On September 7, 1896, Boynton
Elementary/Poinciana was born. Robert E. Wells was an educated intelligent man who
knew the value of a good education like he had in the Bahamas. He wanted Black
children to have the opportunity to learn to read, write, add and subtract. In 1898, he
and others from St. Paul AME requested a Black teacher from the Dade County School
Board and on September 7, 1896, the School Board sent a Black teacher from West
Palm Beach and had established Boynton Elementary School. The teacher stayed with
the Wells family or other residents during the school season and went to West Palm
when school was out. It was originally a one -room school house on Federal Highway
near 3rd Avenue. In 1925, due to segregation laws, the school was physically moved to
Wells Avenue and the name changed to Boynton Colored Elementary. When the
community outgrew the school, it was moved to Green Street, currently known as
Seacrest Boulevard. In 1963, Civil Rights Laws were passed outlawing segregation and
the school name was changed to Poinciana Elementary School.
Robert E. Wells was a fair-minded, non -racist man and very civic minded. He knew
what advantages and economic opportunities a town would bring for the residents. On
April 14, 1920, Mr. Wells, along with eight other Black residents, attended the document
signing incorporating the Town of Boynton Beach. In 1920, Robert E. Wells was 52
years old and at that time, the Wells property was not included in the town limits. In
1920, segregation laws did not exist. Many black residents lived along Federal Highway
and farmed the rich muck and soil along the Intracoastal Waterway and planted fruit
trees, orchids and vegetable gardens from the Boynton Hotel on the beach to Federal
Highway. After 1925, all that changed. Black residents were forced to sell their homes
and farms. Some families, such as Reverend Butler, who founded St. John Missionary
Baptist Church, was violently attacked and forced to move from Boynton Beach
Boulevard to Wells Avenue. The City legally created Boynton Colored Town from Wells
Avenue to the canal and from Federal Highway to Seacrest. Since Blacks were no
longer allowed to attend City Commission meetings, they formed their own City Council
for Boynton Colored Town called the Boynton Negro Civic League. Robert Wells was
elected its first leader and other residents were elected to the Negro Civic League
Council. They petitioned the City to address various community issues such as street
paving, lighting, electricity, water and sewerage and held community meetings. The
League also organized community celebrations. After 1963, the Civil rights laws were
passed outlawing segregation, and Boynton Colored Town and the Boynton Negro Civic
League was dissolved and forgotten, but could still be found in old City Commission
records.
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Robert Wells owned land and businesses near Federal Highway. In 1925, the City
platted his property as the Wells subdivision as well as the Meeks, Andrews and the
Meeks -Andrew subdivisions. Boynton Colored Town was segregated, but the residents
were not included in the Town of Boynton. Although they were called subdivisions,
many whites referred to the Black subdivisions as quarters. During slavery, blacks lived
in areas designated as slave quarters. Wells Avenue became Main Street with black
businesses such as the Continental Club, with entertainers such as Sam Cook, BB
King, Ike and Tina Turner and other jazz and R&B entertainers. The famous Silas
Green Show performed in the Continental Club parking lot. The Silas Green show from
New Orleans, was an African-American owned and run variety tent show from 1904 to
1957, and was a part revue, music/comedy, minstrel show that told of adventures of
coal -black Silas Green and tall "tannish" Lilas Bean from slavery times. Wells Avenue
also had two churches, a masonic lodge, and the Boynton Elementary School, now
Poinciana Elementary School. There were homes, schools, entertainment and more on
Wells Avenue. The Heart of Boynton became a vibrant, thriving community with a
Boynton Negro Civic League thanks to Robert E. Wells."
Minister Wright thanked all and commented this proclamation brought a spirit of
restoration to the City and his family's legacy was honored. He thanked Warren Adams,
Historic Preservation Planner, and the Boynton Beach Historic Resource Preservation
Board. He advised a website about Boynton Colored Town was being created through a
Historic Preservation grant. He wished all a Happy New Year and expressed his hopes
for bigger and better things for the City of Boynton Beach.
10.A. Discuss and approve the City of Boynton Beach Legislative Priority List for
the 2017 State of Florida Legislative Session - Mat Forrest (Heard out of Order)
Mat Forrest, Ballard Partners, State Legislative Liaison, Governmental Affairs,
Consultant for the City explained the 2017 Regularly Scheduled Session will start March
7th. At the start of the legislative cycle, there were 300 bills filed, where usually there
are 1,800 to 2,000 filed for the session. He commented a third of the members of the
House are brand new members. Of the 40 members of the Senate, 50% are brand new
Senators, with both houses bringing new ideas. The Legislative delegation for this area
has changed. The City is exclusively in Senator Jeff Clemons' District and a slight
portion is in Representative Hager, Jacquet and Slosberg's District. The Legislature is
in the Committee weeks leading up to Session and bills can be advanced and filed up
until Session starts.
The next Committee weeks will be on January 23rd and February, 6th, 13th and 20th.
Palm Beach County Days are March 7th and 8th. The driving force is to have a balanced
State budget. The State looks at projections to determine expenditures, and the
projections are flat and there is no surplus. This will result in existing or new projects
being cut from the budget. Worse than that, the revenue projections are showing a
deficit in 2018 and 2019 and the Legislature is proactively starting to cut the budget
now. One legislative priority is recovery residences a/k/a sober homes. Representative
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Hager and Senator Clemons have been working on the issue. Legislation has not been
introduced. They are waiting to push the measures forward and implementing as much
as possible from the State Attorney's Task Force.
Top issues important to the City were unfunded mandates. Legislation has been filed
regarding Business Tax Receipt's which is a way for the State to come in and show
municipalities how to place fees on local businesses. Cities have maintained it was
their prerogative, just as the State would not like the Federal government showing them
how they can impose taxes in their State. It was fought a few years ago, and Mr. Forrest
foresaw it returning. Commissioner Casello asked about government-owned utilities
and asked if there was any legislation that removed home rule authority for
municipalities providing water and sewer services outside its municipal boundaries. Mr.
Forrest commented the Legislature has been quiet on that issue and has not seen any
legislation moving forward on it. It was a bigger issue years ago when utilities were
getting into solar and who could and could not participate in the solar industry. There
were also issues with some municipal and smaller county -owned municipal utility
systems. Commissioner Casello noted the list contained actively seeking funding
opportunities for a new Police facility, City Hall, a new fire station. Mr. Forrest
recommended the City provide him with the project information and he would pursue it.
Mr. Forrest worked with staff and they have identified a few water projects and a park
project. He pointed out there is a lot more bureaucracy this year filing appropriation
projects. He has to file an appropriation item and there is a lot more information required
before a bill is filed. He cautioned an idea should really be vetted before seeking
funding. This would pertain to the new Fire and Police Stations. Mr. Forrest agreed to
talk with staff about the matter.
Commissioner Romelus acknowledged Ben Jerkins, representing Senator Bobby
Powell, was present.
Mayor Grant commented anything Mr. Forrest could do to further transportation and the
commuter rail in the City would be appreciated, noting Boynton Beach has been in the
silent zone.
Similar to Mayor Grant's comments, Commissioner Katz noted the City was undertaking
much in the Federal Highway Corridor and obtaining funds for those roads would be
good.
Vice Mayor McCray noted funding for public housing was needed. The Cherry Hill
project was ongoing and progress in the HOB was stalling. Any housing funds would be
a great asset to the City.
City Manager LaVerriere noted the City keeps a comprehensive list and old ideas that
did not come to fruition are added to the next list. All bases were covered. She
requested a motion to approve the list as amended.
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Motion
Vice Mayor McCray and Commissioner Casello moved to approve the list as amended.
Commissioner Romelus seconded the motion.
Vote
The motion unanimously passed.
13.G. Proposed Ordinance No. 17-003 - Second Reading - Approve Ordinance
prohibiting "Conversion Therapy." (Heard out of Order)
Attorney Cherof read Proposed Ordinance No. 17-003 by title only on second reading.
Motion
Commissioner Katz moved to approve. Vice Mayor McCray seconded the motion.
Vote
The motion unanimously passed.
Mayor Grant opened public comment. No one came forward.
City Clerk Pyle called the roll.
Vote
The vote was 5-0.
Mayor Grant requested hearing the below item prior to Public Audience.
6.B. Proposed Resolution No. R17-006 - Authorize the City Manager to sign a
Lease and Easement Agreement with Florida Power & Light (FPL) to enable
installation of a Solar Tree at Boynton Beach Oceanfront Park.
Motion
Vice Mayor McCray moved to reconsider the agenda. Commissioner Katz seconded the
motion
Vote
The motion unanimously passed.
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Sophia Eccleston, FPL External Affairs, and a colleague "Annush" was present to
discuss donating solar trees to the City of Boynton Beach and explained solar trees are
part of the SolarNow program which aims to bring solar into communities. Customers
participate and contribute $9 a month. FPL builds and maintains the solar within the
communities and prioritizes where to situate them based on the levels of participation.
Boynton Beach has some of the highest participation rates in Palm Beach County.
Visuals of the trees were viewed. It was noted the solar power generated goes back to
the communities. The trees look nice, inspire awareness and educate all generations on
clean and solar energy. The donated tree is at no cost and is built and maintained by
FPL. FPL considered several locations with staff and identified Oceanfront Park.
Commissioner Casello inquired if people could plug in and learned FPL plans to put a
bench and bollards for people to plug in to and charge up at no cost to the City.
Vice Mayor McCray asked where else the trees were installed and learned they were
installed at FPL headquarters in Juno Beach and at the Manatee Viewing Center in
West Palm Beach. They were part of the first wave of installations to ensure they were
appealing to the public. They are also offered to other cities.
Motion
Commissioner Casello moved to approve. Commissioner Romelus seconded the
motion.
Vote
The motion unanimously passed.
4. PUBLIC AUDIENCE
INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at the
discretion of the Chair, this 3 minute allowance may need to be adjusted
depending on the level of business coming before the City Commission)
Lori Wilkinson, Chair of the Greater Boynton Foundation, announced the 5th Annual
Barrier Free 5K Run, Walk and Roll event at the Congress Avenue Barrier Free Park.
There is a one mile race for young children and a 5K Run, Walk and Roll for those that
are wheelchair bound. The concept is for people of all abilities to participate including
those who do not walk. She distributed information and invited all to come out on
Saturday, February 11th. Registration can be done via paper or electronically. Last
year, the honorary starter was Bella in her magic carriage. This year it is a replica 2010
Camero wheelchair that will be unveiled at the park on Friday, February 10th, from 4
p.m. to 6 p.m. as Magic Wheels and Special Deals. All were invited to participate and
see different items and projects from local entrepreneurs and micro -businesses that are
run by those with special needs.
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Angel Jones, 909 SE 3rd Street, had previously appeared before the Commission
advising about the Mignano Landscaping dump next to her parent's home. She
distributed pictures advising the dump surpasses an eight -foot fence. On August, 18,
2015, Commissioner Merker had hoped there would be continued inspections and
Mignano was given an 18 -month pilot program. She hoped the Mayor and City
Commission were provided with the inspection reports. Next month, the pilot program
will expire and she wanted to know how the City will proceed and when the vote takes
place. She also queried if the public can review the inspection reports on the property
over the last 18 months. Her family hired exterminators and had to pay over $1,000 for
the first initial visit with a monthly cost after that. She had previously distributed pictures
and copies of the Ordinance and asked if they walked the site to personally inspect it
during the last nine months. The house in front of the dump was abandoned and
purchased by a couple and is still on the market. She implored the City Commission not
to renew the pilot program and mandate Mignano remove the dump. Residents started
a petition to have it removed and never allow them to dump in the neighborhood again.
Mignanos could dump where other companies dump their debris. Mayor Grant advised
he did not plan on renewing it. He requested the City Manager send someone to check
and inspect the property and he supported her request. Commissioners Katz and
Romelus agreed. Commissioner Casello requested a report how many violations there
were over this period of time.
Reverend Wright, 713 NW 2nd Street, had a discussion with Vice Mayor McCray and
Ms. LaVerriere regarding the Police Department over patrolling the neighborhood. He
acknowledged the Neighborhood Officer Program was to build dialogue with the
community, which he favored, but he opposed officers parking on CRA property around
businesses, stopping people from coming in and patronizing the establishment. He
noted Family Dollar store was built and there are some blacks there, but they have
nowhere to assemble. He complained the police were three and four deep in areas
where residents assemble. He commented it was not a good practice and does not
help build dialogue. Not all are dope sellers. He believed it was about controlling the
neighborhood, the working class and poor people and it has to stop. They do not want
a riot, but feel the City cannot have a better Boynton without discussion with the Police
Department. He likened the situation to slavery.
Clifford Bell, 13th Avenue, complained about the taxpayer money spent on 128 MLK Jr.
Boulevard and 1213 NW 4th Street with the Boynton Beach Police Department. He
advised police sometimes sit for seven hours on MLK Jr. Boulevard, and they block the
street for hours in Cherry Hill. He questioned taxpayer money being spent for Officers
to sit there all day. Mayor Grant advised he saw them and approached them, but they
are policing. They are on CRA property and not blocking anyone. He thought they
were doing a great job, and are available on a moment's notice. Mr. Bell explained it
was mostly minority areas and asked why they were not on Ocean Avenue. Mayor
Grant explained they have a police station there and the Police are throughout the City.
Commissioner Casello asked what problems were being created. Mr. Bell responded
patrons do not want to stop because they feel antagonized by the Police Department.
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They do not bother Mr. Bell, but it bothers his customers when people do not want to
come back. He has seen people leave and be pulled over for no reason.
Herb Suss, 1711 Woodfern Drive, gave the Commission their report cards giving them
all A's and Commissioner Romelus an A plus. Mr. Suss commented on the Presidential
Inauguration and expressed his dislike for the incoming President. He expressed his
concerns over fake news, Cabinet appointments, schools and private vouchers. He
urged all to monitor Social Security, Medicaid and Medicare, and noted President-elect
Trump wants to eliminate the Environmental Protection Agency. He does not believe in
global warming. Mr. Suss advised he would volunteer to help the high school ROTC
program and wished all a Happy New Year.
James DeVoursney, 2625 Lake Drive North, had concerns with parking and bike lanes
on Federal Highway. He commented it is difficult to enter the right-of-way when pulling
out of his street near Casa Del Mar, as there are trucks and cars parked and it is difficult
to see oncoming traffic or a cyclist. The cyclist has to leave the bike lane, drive on
Federal Highway and return to the bike lane and there could be an accident.
Commissioner Casello asked if the vehicles were construction worker vehicles and
learned they were. City Manager LaVerriere advised the Building Department could pay
them a courtesy visit to alleviate the issue.
Vice Mayor McCray also commented although Federal Highway was owned by the
Florida Department of Transportation, the City could police the issue. Dr. DeVoursney
announced he met and endorsed the new Community Standards Supervisor,
Alexandra Wilson, 1202 NW 5th Street, was talking with long-standing residents in
District II and shared their concerns about redeveloping District II. She agreed with
Minister Wright and the Bells as there are not a lot of places residents can get together
to have a good time and asked if the City could provide benches or palm trees at
Heritage Park. She thought it would be helpful to have a place to congregate without
interruption by the Police Department. She noted re-election was in March and they
need the City Commission to be on top of this. Vice Mayor McCray represents District II
and he proposed to the CRA to put a pavilion and benches, but his colleagues voted it
down. They did not want to put a park there, but then wanted to spend $400,000 for a
dog park. She could obtain the record from the City Clerk's Office. Mayor Grant also
pointed out the City was updating its Strategic Plan on March 28th and the budget in
July and that is when they would review capital improvements. Commissioner Casello
advised he had voted against the park and the City has spent hundreds of thousands of
dollars at the Hester Center and have a beautiful park at Sara Sims where people could
gather. Vice Mayor McCray suggested Commissioner Casello visit Sara Sims Park as it
was not beautiful.
Susan Oyer, 140 SE 27th Way, requested smoker's outposts along Ocean Avenue and
the City provided trash receptacles. She commented she sweeps cigarette butts
outside her family's businesses and thought one was needed at Dewey Park. She
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thanked all for the City's efforts to expedite the construction in front of the water plant as
after months of waiting, it was now completed. She recommended not using the firm
again and publicizing the name of the firm since they did nothing for a month. She
supported changes on Boynton Beach Boulevard and asked about public input as she
would be happy to attend a meeting.
Rae Whitely, 223 NE 12th Avenue, noted there were several developments ongoing in
the City and establishments such as Lowes. There were also mom and pop
establishments and hardware stores. He inquired if there could be an agreement with
developers to obtain supplies from local vendors.
No one else coming forward, Public Comments was closed.
5. ADMINISTRATIVE
A. Appoint eligible members of the community to serve in vacant positions on
City advisory boards.
The following Regular (Reg) and Alternate (Alt) Student (Stu) and Nonvoting Stu (N/V
Stu) openings exist:
Arts Commission: 2 Regs and 2 Alts
Building Board of Adjustments & Appeals: 2 Regs and 2 Alts
Library Bd: 2 Regs and 2 Alts
Senior Advisory Bd: 3 Regs and 2 Alts
Motion
Vice Mayor McCray moved to nominate Andrew Richardson to the Senior Advisory
Board. Commissioner Romelus seconded the motion.
Vote
The motion unanimously passed.
Motion
Commissioner Romelus moved to nominate Jean Young to the Senior Advisory Board.
Vice Mayor McCray seconded the motion.
Vote
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The motion unanimously passed.
6. CONSENT AGENDA
Matters in this section of the Agenda are proposed and recommended by the City
Manager for "Consent Agenda" approval of the action indicated in each item, with
all of the accompanying material to become a part of the Public Record and
subject to staff comments
A. PROPOSED RESOLUTION NO. R17-005 - Authorize the City Manager to
sign an Interlocal Agreement between the Northern Palm Beach County
Improvement District and the City of Boynton Beach for the City's stormwater
National Pollutant Discharge Elimination System (NPDES) Fourth Cycle Permit.
B. PROPOSED RESOLUTION NO. R17-006 - Authorize the City Manager to
sign a Lease and Easement Agreement with Florida Power & Light (FPL) to
enable installation of a Solar Tree at Boynton Beach Oceanfront Park.
C. PROPOSED RESOLUTION NO. R17-007 - Authorize the City Manager to
execute all documents associated with the Florida Recreation Development
Assistance Program (FRDAP) grant that was awarded to the City for the
purchase and installation of a multi-purpose, accessible playground at Barrier
Free Park and other related improvements, accept the grant and execute the
Grant Agreement subject to the approval of the City Attorney.
D. PROPOSED RESOLUTION NO. R17-008 - Approve and authorize the City
Manager to sign an Agreement for Water Service outside the City limits with
James M Colby and Sherry A Colby for the property at 1101 Peak Road,
Lantana, FL 33462.
E. PROPOSED RESOLUTION NO. R17-009 - Approve and authorize the City
Manager to sign an Agreement for Water Service outside of the City limits with
Angela Edythe Erb and Ross A Caranci for the property at 7089 Lawrence Road,
Boynton Beach, FL 33436.
F. PROPOSED RESOLUTION NO. R17-010 - Approve and authorize the City
Manager to sign an Agreement with Florida Atlantic University Board of Trustees,
on behalf of The John Scott Dailey Florida Institute of Government at Florida
Atlantic University of Boca Raton, FL to review and update the City's Strategic
Plan in the amount of $16,297.
G. Approve the list of top ranked qualifiers as determined by the Evaluation
Committee from the submissions received in response to the "Request for
Qualifications for Professional Survey and Mapping Services"; RFQ No. 067-
2821-16/TP and authorize City Staff to conduct negotiations for compensation
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with the recommended qualifiers according to Florida State Statute 287.55,
Consultants' Competitive Negotiation Act (CCNA).
Commissioner Casello pulled this item noting the evaluation committee rated the top
three companies, but companies three and four had tied. He asked the Board to allow
four participants instead of the three. Vice Mayor McCray favored doing so and learned
the City Commission had the discretion to use the four companies.
(Commissioner Katz left the dais at 7.49 p.m.)
Motion
Vice Mayor McCray moved to have four companies. Commissioner Casello seconded
the motion.
Vote
The motion unanimously passed. (Commissioner Katz not present for the vote.)
H. Approve the list of top ranked qualifiers as determined by the Evaluation
Committee from the submissions received in response to the "Request for
Qualifications for Cured -In -Place Pipe (CIPP) Lining, RFQ No. 057-2821-16/TP,
as pre -qualified Contractors with the skills, experience and requisite products
needed to successfully perform Cured -In -Place Pipe Lining.
I. Approve the one-year extension for RFPs/Bids and/ or piggy -backs for the
procurement of services and/or commodities as described in the written report for
January 17, 2017 - "Request for Extensions and/or Piggybacks".
J. Accept the written report to the Commission for purchases over $10,000 for
the month of December 2016.
K. Approve the minutes from the Regular City Commission meeting held on
January 3, 2017,
Motion
Vice Mayor McCray moved to approve the Consent Agenda. Commissioner Casello
seconded the motion.
Vote
The motion unanimously passed. (Commissioner Katz not present for the vote.)
7. BIDS AND PURCHASES OVER $100,000
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A. PROPOSED RESOLUTION NO. R17-011 - Authorize utilizing National
Intergovernmental Purchasing Alliance (Nati IPA) contract #151089 "Body Worn
Cameras and Storage System" and authorize the City Manager to sign a Master
Services and Purchasing Agreement and any related documents to purchase
body worn cameras and a five (5) year subscription with Evidence.com for the
storage of all video related to the body worn cameras, subject to the City
Attorney's review and approval. The National IPA contract was competitively bid
by the City of Tucson, AZ and satisfies the City's competitive bid requirements.
Requesting Commission approval to utilize $49,737.92 for the cost of the
cameras (including shipping) from the Federal Forfeiture Law Enforcement Trust
Fund. The five (5) year subscription of Evidence.com for unlimited storage cost is
$512,046 to be paid from the departmental budget.
Motion
Commissioner Romelus moved to approve. Commissioner Casello seconded the
motion.
Commissioner Casello thought the body cameras were overdue since the Corey Jones
tragedy.
(Commissioner Katz returned to the dais at 7:50 p.m.)
Jeff Katz, Chief, Boynton Beach Police Department, thanked the City Commission for
the support as the Department has been looking into this since October 2015. An
employee committee was formed, chaired by Captain DeGulio and 10 others, to study
the cameras from various different perspectives including Union, Legal and technology.
He asked the committee, because it was such a large purchase, to look at early
adopting agencies that had worn and had a body camera program to learn about issues
they encountered so the City would not duplicate efforts or spend money that would not
be put to good use. The committee looked at a variety of camera systems and obtained
input from Officer's wearing them and the Department was excited about using them
because it serves as a defense for baseless complaints against Officers. Chief Katz ran
the Internal Affairs section for eight years and nine out of 10 times, the video showed
Officers followed protocol. In that one instance there was a problem, there was
evidence of the issue. He thought the cameras were beneficial for due process, he
supports them and they are beneficial from both a police and public standpoint.
Vice Mayor McCray asked when the cameras will be turned off and learned the current
policy mandates that any substantive action law enforcement will take will be recorded.
There are specific instances when the cameras will not be on such as when an Officer
is lawfully conducting a strip search of a prisoner. There are regulations codified in
Florida Statutes with respect to public records and documentation. There will be certain
things that are not public record or that cannot be released which he listed.
Commissioner Casello asked about officer discretion and learned there is very little
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discretion which the Officers do not mind. It is the best way to protect themselves from
complaints. Vice Mayor McCray asked about the Statute of Limitations regarding videos
and records. Chief Katz explained the expensive part of the program is the storage.
There is a 90 -day retention period for all videos and a four-year retention for videos tied
to a police pursuit or a high liability issue. Florida Public Records law also dictates
retention for videos that are evidentiary. The video is stored in a cloud -based storage
solution, which is also used by the CIA. It is a subscription based program which costs
about $100,000 a year for hardware and storage. This would equip 80 officers with two
cameras, one for on duty and one for off duty. The $100,000 had been budgeted.
Commissioner Casello asked about complaints. Chief Katz reiterated, from experience,
nine out of ten complaints with a video, exonerates officers from alleged wrong doing.
When Officers exercise their authority in public against people accused of breaking the
law, the Officer is subject to criticism. Having the video is beneficial to the department
as most of the time, the Officers acted appropriately. Vice Mayor McCray asked when
officers are sitting in front of Cherry Hill if the cameras will be on and learned they
would.
Mayor Grant requested the Department create another public service video to talk about
what will happen with the cameras and explained the benefits so the community knows
why the body cameras are so important and was advised the Department would.
Commissioner Romelus thought the City owed this to law enforcement personnel and
citizens. There should be concrete proof what happened as people put their lives at risk
and the cameras protect their integrity. She thanked the Department and Officers and
supported the item.
Mayor Grant opened Public Comment.
Woodrow Hay, 427 NW 5th Avenue, asked if there would be consequences when
Officers should have had the cameras on and learned it was being codified in policy,
personnel are subject to disciplinary action. A policy is being drafted and they have to
collectively bargain the item.
Rae Whitely, 223 NE 12th, loves the body cameras. His concern is officer discretion.
After discussions with the Chief, and having family members that are sworn police
officers, he noted situations arise in seconds. If the cameras are off and an incident
arises, the officer will miss it. He emphasized the policy has to be right otherwise there
is nothing to hold the officers accountable. He and the Chief always had an open door
policy about concerns and it could be discussed further. Vice Mayor McCray reiterated
he had asked the Chief when officers are sitting at Cherry Hill, the cameras will be
running. There was no discretion.
Jarred Wiseman, POB 17165, Plantation, Regional Manager for VIEVU, a body
camera company whose brand is the Safariland Group, was present. He asked the City
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Commission to oppose this item and require the purchase of body cameras, software
and cloud storage go through a competitive RFP bid, to ensure the City receives the
best technology for the best price. He understood there were alternative methods of
purchasing, but the piggyback proposal was from Tucson and was awarded to Taser
almost two years ago. The technology has changed and the cameras reviewed two
years ago in the RFP process no longer exist or are no longer on the market. The City
ordered a camera from them to review, but the company was never allowed to make a
presentation or present their software.
Mr. Wiseman explained Safariland is a premier manufacturer for over 50 years and has
over 32 brands. In the past, the City has used their body armor, tactical armor, body
shields, holsters and duty gear. They provide body cameras for Miami Dade, using
1,500 cameras and recently won the New York Police Department RFP; beating Taser
by having lower prices and better technology. Mr. Wiseman noted the proposal was for
$561,000. If piggybacked on the Miami/Dade contract, the contract would be under
$400,000 realizing a 30% savings. The benefits to a piggyback are better products,
quicker time and better pricing and the City was not getting any one of them. The
cameras tested in 2014, are no longer available, and since introduced, companies have
increased technology. There was no apples -to -apples comparison.
VIEVU developed the first and only auto activation system, which would resolve some
of the issues under discussion. Because the City did not go through the competitive
process, the City is unaware of it. He explained when the gun is un -holstered; the body
camera is automatically turned on. It also has a 30 second pre -record before the gun is
un -holstered. If Googling shootings, one will see how many shootings take place where
body cameras were not activated. Officers are trained for safety and first take their gun
out, forgetting to turn on the cameras. VIEVU has 85% of the holster market in the
country and they are the only one that can create a resolution to the issue. It is a
wireless solution now and it will be wireless in the near future. He respectfully asked as
a trusted partner to protect the officers' lives, the Commission oppose the piggyback
deal and allow them and other vendors to competitively bid.
Mayor Grant recognized Al Jacquet, State Representative, District 88 who was present.
Mayor Grant opened Public Comment.
Herb Suss asked about the number of cameras needed and learned 80 road patrol
officers would need 160 cameras one for on duty and one for off duty times. Mr. Suss
asked if the technology was current and thought the benefits afforded by VIEVU and the
holster made sense. Chief Katz thought every vendor has its opportunity to distinguish
itself regarding body cameras and through the search process they experienced
changes in the camera technology so much they became interested in a second
iteration of the camera originally under consideration. Technology is rapidly advancing
and they took into consideration the ease of use, weight of the camera, location of the
camera, and its ability to integrate with smart tasers. When tasers are deployed, the
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cameras activate. The committee considered a variety of factors for over a year and
feel they made a sound decision. There may be cheaper options or options that offer
higher clarity or night vision enhancement and others, but the Department does not
want cameras with ultra-high definition views because they do not want a camera that
will pick up something the human eye cannot. They do not want night vision because
officers do not have night vision. He endorsed the committee's work and thought the
correct balance was struck. Mr. Suss questioned if purchasing from Arizona was better
than staying local. Chief Katz acknowledged Safariland is a fine company and where
they are rooted is inconsequential. He requested the Commissioners support. Mr.
Suss was glad the officers have some kind of protection.
Commissioner Katz asked if the technology under consideration included the holster
activation and the 30 -second prior to incident record activation. Chief Katz responded
the camera they propose to purchase does have 30 second prior recording, but does
not have the holster activation.
Vice Mayor McCray asked if the committee looked at the Safariland proposal and
learned they did. Commissioner Casello asked if the Chief was satisfied with the
committee's selection and he would recommend acceptance of the selection and
learned he would.
Kenneth Banks, 411 NE 27th Avenue, thanked the City Commission and the Chief for
introducing the body cameras. He is a family member of Corey Jones and commented
one of the worst things is not knowing what happened. He lives here and wants
security for him and others, noting there are three or four killings in the nation each day.
He requested the City Commission heavily support body cameras because the public
needs to know what happened, and they protect the officers and citizens. Transparency
is needed and cameras do not lie.
Floyd Zonenstein, 2620 NE 1St Court, former retired Police Officer injured in the line of
Duty wholeheartedly supported body cameras. He is also a former Boynton Parking
Enforcement Officer. The Chief gave them body cameras to try and they worked out
well. He advised when people know they are being photographed and recorded, they
were a lot nice
Irwin Cineus, 400 NW 5th Lane, commented body cameras were a step in the right
direction. He asked if a citizen can protect themselves and video tape or use their
phones to videotape an incident. Chief Katz responded as long as a member of the
public does not interfere with a law enforcement function, citizens can videotape in the
public domain. Any government official who says not, should be questioned.
Mr. Cineus commented about community engagement with the police that would walk
the beat in the neighborhood, and who would get out of the car and interact with
residents. Chief Katz commented they have such programs and he offered to review
them with him.
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Vote
The motion unanimously passed.
B. Approve a one-year renewal for the "ANNUAL SUPPLY OF SODIUM
HYDROXIDE (LIQUID CAUSTIC SODA) Bid No. 025-2821-15/JMA to Brenntag
Mid -South Inc. of Orlando, FL with a $45.00 per ton increase from $498 per ton
to $543 per ton. This product will be ordered on an "As Needed" basis for the
estimated annual expenditure of $150,000.
Colin Groff, Assistant City Manager, in response to a question posed by Mayor Grant,
explained Sodium Hydroxide is used in water treatment to raise the PH of the water
after staff lowers it to treat the water.
Motion
Commissioner Casello moved to approve. Vice Mayor McCray seconded the motion.
Vote
The motion unanimously passed.
Vice Mayor McCray queried if the microphones were malfunctioning. He was having
trouble hearing some speakers.
8. CODE COMPLIANCE and LEGAL SETTLEMENTS - None
9. PUBLIC HEARING
7 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS
The City Commission will conduct these public hearings in its dual capacity as
Local Planning Agency and City Commission.
10. CITY MANAGER'S REPORT
A. Discuss and approve the City of Boynton Beach Legislative Priority List for the
2017 State of Florida Legislative Session - Mat Forrest
This item was addressed earlier in the meeting.
11. UNFINISHED BUSINESS - None
12. NEW BUSINESS
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A. PROPOSED RESOLUTION NO. R17-012 - Authorize the Mayor to sign an
Interlocal Agreement between the City of Boynton Beach and Boynton Beach
Community Redevelopment Agency (CRA) for the CRA funding of a Community
Standards Outreach Coordinator for FY 16/17 for an amount not to exceed
$134,000.
Motion
Commissioner Casello moved to approve. Commissioner Katz seconded the motion.
Vote
The motion unanimously passed.
B. Accept the ranking of the proposers as determined by the Evaluation
Committee for the Request for Qualifications for Town Square Redevelopment,
RFQ No. 004-1210-17/JMA. The Committee also recommends that the
Commission request the three (3) top ranked submittals be moved onto Part II of
the process.
Mr. Groff gave a brief presentation, noting the City Commission is still within the cone of
silence. Staff drafted the RFQ, and the final draft was in October. The selection
committee selected a short list of teams to come forward with a conceptual design and
cost estimate. The next step is to make the final team selection which they plan to do
on March 21St and have contract approval on April 4th. A Request for Proposals was
issued detailing the project criteria and the selection process. Responses from
interested developers, which included their background and experience with these types
of projects was included. The selection committee reviewed and scored the proposals.
The ranked list is before the Board and the scoring team recommended the top three
teams move forward to the second phase.
The selection team was comprised of Lori LaVerriere, City Manager; Mike Simon,
Interim CRA Executive Director; Andrew Mack, Development Director; Jeff Livergood,
Public Works Director; Linda Cross, Chair, CRA Advisory Board; and Ryan Wheeler,
Engineer, Planning and Development Board member. Four teams submitted proposals
and Boynton Vision LLC; E21- Real Estate Solutions, LLC; and MCC LLC were selected.
The firms will be invited back to present their conceptual plans and a financial package
to the selection committee. The meetings will be open to the public, but, by law, the
public will not have any interaction with the teams. The committee will score the teams
and the top ranked team will need to be approved by the City Commission. Once
approved, staff negotiates a contract for Phase I, which was a master plan for the Town
Square and 30% plans for the public building and spaces, so they can price it. When the
contract is in place, there will be several meetings and public input. Once that is
complete, staff will negotiate a Phase II contract to move forward to build the project.
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Commissioner Casello suggested if one of the three respondents moving onto Phase II
decides to drop out, the City Commission extend an invitation to the fourth team. He
favored receiving as many good ideas or proposals as possible. Mr. Groff commented
staff had no objection to have the fourth respondent on standby within the first 10 days,
one of the top three teams decides not to participate. Commissioner Romelus noted
none of the groups are minority-owned businesses, and she would favor a team that is
from the area with at least 30% minority. Mr. Groff explained each team has 10 to 12
companies involved and it was anticipated many of them would have local and minority
businesses, pointing out it was contained in the RFP. It will be used in the scoring and
receive a higher score.
Motion
Vice Mayor McCray moved to approve with the 10 -day provision and the fourth
respondent moves in. Commissioner Casello seconded the motion.
Vote
The motion unanimously passed.
C. Discussion of Denson Pool Hours of Operation. Vice Mayor McCray requested
this discussion item be placed on the agenda.
Vice Mayor McCray wanted this item discussed noting this year the weather has been
hot and students were out of school.
(Commissioner Romelus left the dais at 8:28 p.m.)
Vice Mayor McCray did not understand why the pool was not open for youth to swim,
and commented if the weather permits, the pool needs to be open so anyone that wants
to swim can. He asked City Manager LaVerriere why it was closed and was told it was
for maintenance and commented maintenance has not taken place. He noted youth
need something to do and money should not be the issue. He noted they were trying to
save $8,000 or $11,000, but when it comes to District II, he feels awful it was a money
issue when the City should be offering services. Residents pay taxes and the District
should receive the same amount and treatment as anyone else. Mayor Grant agreed
with Vice Mayor McCray's comments and wanted it open during the weekends or
holidays when students have off from school.
Commissioner Katz noted City Manager LaVerriere had indicated that based on past
usage, that was what necessitated the closing of the pool and she recommended,
holidays from school was an opportunity for students not in school to swim and on
Saturdays. He supported a review of when schools are closed and Saturdays, but not
blanket opening during these time periods as there are maintenance needs and issues
as usage was virtually non-existent during this time period. Vice Mayor McCray
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explained maintenance was always scheduled, noting that recently a pump broke, but it
should not be hinged on maintenance needs. He wanted the pool to be open and give
all a fair chance to use the amenity. When something needs to be fixed, it will be fixed.
City Manager LaVerriere explained the City received a complaint in August there was
not enough open swim time. Staff reviewed the hours and extended the hours quite a
bit through the spring and summer during the last budget year. The reason for closing
the pool in December and January was not just for maintenance, it also offset the added
cost of personnel for the expanded hours. The City can keep the pool open this year,
but it has budget impact which was included in the meeting backup as well as other
options, however, she noted 10 people used the pool in the entire month of December
and again in January. Staff felt there would be less of an impact to close for those two
months to offset the added expense.
(Commissioner Romelus returned at 8:32 p.m.)
If the City Commission opts to open the pool during those two months, City Manager
LaVerriere will adjust the budget accordingly or the City Commission can consider
opening the pool on Saturdays and days when students are out of school. Vice Mayor
McCray hoped the City Commission would open the pool and commented youth do not
participate and the City has poor performance getting the word out about what is
occurring in the City. He thought it should be publicized and posted. He commented if
you build it they will come. If the hours are provided, youth will use the pool. Youth
have free time.
Commissioner Casello favored expanding the pool hours to include Saturdays and
school holidays. Commissioner Katz commented if it showed there is a high frequency
use, it was reasonable to expand the hours during those two months. He thought based
on the low usage in the past, taking this step would indicate if they need to take the next
step. He supported opening on Saturdays and holidays. Vice Mayor McCray clarified
to the City Manager, who stated to her upstairs, she thought December and January
were the maintenance months and then she mentioned the budget. He did not want
youth shut out. Weather permitting, in December and January, youth should be able to
swim.
A• •L
Vice Mayor McCray moved to have the pool open on Saturdays and when they are out
of school on holidays. If attendance increased, the City Commission could revisit the
issue. Commissioner Caselio seconded the motion.
Vote
The motion unanimously passed.
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D. Invitation to City Age conference in Ft. Lauderdale February 22 and 23ra
Mayor Grant requested to attend the full City Age conference and requested one night
hotel expenses on the 22"a. He would be willing to commute back the next day, but
preferred to stay the night to attend the reception and be present early the next
morning. Vice Mayor McCray asked how much money was placed in the budget for
travel for all elected officials and how much was spent. City Manager LaVerriere agreed
to provide the information to him the next day. Vice Mayor McCray explained he
needed the figures to watch the budget. He agreed to bring back conference
information.
Motion
Vice Mayor McCray moved to approve the cost. Mayor Grant did not have an estimated
cost of the hotel, but requested $100 and he would pay for anything over the $100.
Commissioner Katz seconded the motion.
Vote
The motion unanimously passed.
13. LEGAL
A. PROPOSED ORDINANCE NO. 17-001 - SECOND READING - Approve
Riverwalk Future Land Use Map amendment (LUAR 16-003) from Local Retail
Commercial (LRC) to Mixed Use Core (MXC). Agent: Steven S. Wherry of
Greenspoon Marder, P.A. for Shaul Rikman of Isram Riverwalk, LLC, property
owner.
Attorney Cherof explained there were a few items that were related as Ordinances 17-
001 and 17-002, which were a Future Lane Use Map (FLUM) Amendment and
Rezoning approval respectively. There were other related items which were a
Community Design Plan Appeal, Height Exception and Major Site Plan modification and
they are treated as quasi-judicial items. He suggested letting the applicant make his
presentation on all the items at one time, but separate motions were needed for each
item.
Motion
Vice Mayor McCray moved to remove Items C, D and E from the table. Commissioner
Romelus seconded the motion.
Vote
The motion unanimously passed.
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Attorney Cherof read Proposed Ordinance No. 17-001 by title only on second reading
and Proposed Ordinance No. 17-002, by title only on second reading.
Steve Wherry, Esq., 200 E. Broward Blvd, on behalf of the applicant, Isram Realty,
consented to consolidating the presentation into one and agreed the vote should occur
separately.
Attorney Cherof administered an oath to anyone intending to testify.
Attorney Wherry explained this meeting will address the second reading for the Land
Use Plan Amendment and Rezoning application. At the last City Commission meeting
on January 3rd, the City Commission tabled items C, D and E. He acknowledged what
is before the City Commission and part of the record is the staff analysis and staff report
for each item as well as the record and recommendations of the City's Planning and
Development Board and the applicant's applications and justification statements which
amply demonstrate, by substantial and competent evidence, the applications meet the
required criteria for each application.
Attorney Wherry explained Jiro Yates, FSMY Architects and Planners, will review the
site plan, provide an overview and narrate the video. They considered answers to the
questions posed at the last meeting made by members of the public on January 3,
2017. Following the presentation by Mr. Yates, they will address the questions and
comments. He advised Dennis Flynn, Civil Engineer; Brian Kelley, Traffic Engineer; and
Shaul Rikman, Chairman Isram Realty; Mattie Rikman, CEO Isram Realty; Borruck
Cohen, COO, Isram Realty; and Shawn Gorbel, CIO, Isram Realty were present.
Mr. Yates, 888 S. Andrews Avenue, Ft. Lauderdale, gave a presentation of the building
as seen from the rights-of-way. Outdoor dining will be added to frontage on Federal
Highway. A new structure would house a deli or coffee shop and the north side would
also have the same. The existing Wells Fargo Bank is not part of the property. Wendy's
will be revamped to new standards. The building will be 140/150 feet back from the
bridge. Different materials such as wood and aluminum panels, horizontal and glass
railings will be used. A restaurant will be in the front. There is a public access plaza
along the water. A view from the pool deck was shown, which was about 50,000 square
feet, which is a green roof element for private dog walking, the pool and other amenities
was viewed. A view from across the Intracoastal to the building was shown. Another
video from a pedestrian standpoint was viewed south on Federal Highway showing a
wide sidewalk with shaded areas with benches for people to enjoy. They are working
with the City to provide Art in Public Places and for art to attract the public. A view of
the pedestrian connection was viewed as was the drop off area by the lobby. Although
it is private land, it is open to the public. There will be an easement created, outdoor
dining that could also be used by Prime Catch and they were working with the City to
have the area be multi -functional for events, art shows, highlight kinetic art and provide
an area for people to enjoy..
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Mayor Grant asked if there was a wrap-around to the south end of the building and
learned there was. A walkway continues along the south side adjacent to the
mangroves with benches. Plans for artwork on the side and a diagram showing the
intended park on the side was in the meeting materials.
Mr. Wherry answered questions posed by the public at the last meeting as follows:
Susan Oyer had noted the plan showed palm trees that do not provide shade and are
poor CO2 generators and asked if they could plant more shade trees. Attorney Wherry
advised they added a good number of shade trees, but there are limits in terms of
adding shade trees. Most opportunities for shade trees exist in pervious areas and are
located in islands by surface parking or adjacent to structures. Due to the size of the
canopies and root ball, they require a certain amount of space to thrive. They believe
they maximized the shade trees in the site. If staff can identify additional opportunities,
they are open to the suggestion as shade trees make the site more comfortable.
Ms. Oyer had also asked to add roof top gardens. Attorney Wherry noted the pool and
amenity deck is heavily landscaped which could be considered a rooftop garden. The
buildings, at maximum height, do not provide opportunities for roof top gardens as they
will have air conditioning, condensers and other types of equipment that do not leave
much space for a roof top garden. It is also not safe. The pool and garden area on the
rooftop was approximately one -acre, located above parking and some small retail
space.
The video showed Joann Fabrics, Walgreens and Wendy's as renovated. The question
was if the tenants were supportive of renovating. Attorney Wherry responded they
cannot get a written agreement without an approved site plan, but without exception, all
of the tenants that will remain support the changes. Tenant spaces are leases for
interiors of existing structures. Renovation of the exterior is within Isram's purview.
Another question pertained to what plans were in place for fire access in the rear corner
of the site. Ms. Oyer had heard there would be collapsible planters so fire trucks can
access the area. Attorney Wherry explained the building is a Type 1 building which uses
certain building materials that are non-flammable such as non-flammable concrete. The
building is fully sprinklered, smoke exhausted and fire truck access to the rear of the
property was through the site plan review process and was something that is not
required. They are required to provide access roads so the exterior of the ground level
is within 450 feet of the access road, which they meet. The architect was working with
the Building Department to coordinate using fire hydrants and/or standpipes to be at
locations to be approved should they require additional fire protection features. Isram
was willing to do that.
Mike Fitzpatrick had commented there were three acres to the south consisting of
mangroves that should be included and conserved He asked about the status of the
three acres and if was possible to add a walkway with a locking gate between the
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Riverwalk project and Seagate of Gulfstream. Attorney Wherry explained it is a
separate parcel unrelated to the project, and they are not proposing any type of
construction or walkway.
Brian Edwards wanted the building to be 75 feet and thought it was ugly. He noted the
building height is designed to be 100 feet which complies with the City's Consolidated
Plan and it is more appealing than the current old Winn Dixie. Attorney Wherry
explained the building was 100 feet from the roof level and there is an additional five
feet for aesthetic screening, architectural features, and stairway access to the roof.
Functional and aesthetic elements reach the 105 height
Nancy Hogan did not think the project was presented to scale as the Intracoastal
Waterway was narrow there and the boats appear overly large. Attorney Wherry
explained FSMY designed the project and entered the data into software to provide a 3-
D video. All was to scale and there was nothing in the video that was deceptive.
Ms. Hogan had also asked how a 15 foot or more setback was possible if the Code
required a zero -foot setback. Mayor Grant commented City staff will provide the answer.
Herb Suss had asked if the developer checked with the U.S. Coast Guard regarding
permitting for docking boats. Attorney Wherry explained Isram does not plan to develop
docks for the boats at this time. Prime Catch has an existing dock in the general site
area people could use to dock. There are no new docks planned as part of the project.
Are any federal agencies required to grant approvals for permits related to the project?
Attorney Wherry explained they are not aware of any Federal agency that is required to
review any aspect of the project.
Mayor Grant had asked if the project and the pedestrian walkway was dog friendly and
learned it would; all Isram properties are dog friendly. He had also asked if the bus
stops can be enhanced with benches to provide ample seating, but in a design to limit
the ability of individuals to lie down and sleep. Attorney Wherry explained bus benches
that are aesthetically pleasing will be designed in a way to limit the ability of people to
sleep.
Mayor Grant also had commented there was a discrepancy between the old and new
traffic plan. Attorney Wherry explained when they first started the project nearly two
years ago, they did not have the new retail on Federal Highway, so the total commercial
square footage was lower and so was trip generation. When staff asked them to
consider the retail structures on Federal Highway, they agreed, it affected the total
square footage dedicated to commercial uses that required them to update the traffic
analysis. The updated analysis was why there were two different traffic counts.
Does Isram plan to add an Uber stop or a 10 to 15 minute drop off location near the
entrance? Attorney Wherry responded not at this time. Eventually people will use
transportation other than their own vehicles. They do not want traffic circulation in the
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interior of the site impacted. People may order an Uber but they can add an Uber stop
if appropriate. Mayor Grant had asked what provisions were made for recycling
commercial garbage and learned there will be recycling bins. for restaurants.
Try to preserve as many existing trees as possible along the Intracoastal. Attorney
Wherry explained all the trees on the property were surveyed and they are mostly
invasive Fichus trees that are not scheduled for preservation. Trees that are not
invasive will be relocated within the site to the extent they can be preserved.
A photograph shown at the January 3rd meeting depicting residential single-family
homes near City Scape has a questionable frame of reference. Someone wanted to
know what distance the photograph was taken from the residential property and the
distance between the residential property and City Scape building. Attorney Wherry
commented several photos were taken to demonstrate that high-rise buildings can exist
next to single-family home communities and each one maintains separate
characteristics. The high-rise buildings are adjusted to be compatible with adjacent
single family home communities. Attorney Wherry advised he would supply the
dimensions, as he did not have them handy.
Can a left turn lane at the western exit be installed? Attorney Wherry commented it
would be a challenge to add a left turn lane near the western exit due to the County and
State's separation requirements for a full access opening. He did not think there was an
opportunity to install one at this time.
Will the project include plans or programming of activities for the Intracoastal Boardwalk
area? Attorney Wherry explained the project will include a provision for a public access
easement which they will have recorded prior to permitting. One element included in
the public access easement was the ability of the City to create programming if it was
wanted in this area. They would also describe what typical hours of operation would be.
Parks in the City operate from sunrise to sunset and he suggested similar hours be
applied to the access easement there was a special event planned. Isram plans to
have some activities for its residents. The City would pay for City events and Isram will
pay for Isram events.
Rich Tufano had previously inquired about the future of Joanne Fabrics and if a food
store or specialty grocer would be located in project. Attorney Wherry explained Joann
Fabric still has a number of years on the lease and they cannot bring in a specialty
grocer with that lease in place. If Joann Fabrics chooses not to renew the lease or
relocate, Isram can consider other uses to help activate and improve the mix of uses in
the project area.
Commissioner Casello asked about the seawall and learned Isram Realty would be
responsible for maintaining the seawall, building and property security.
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Commissioner Katz had asked for the details regarding the public access easement and
hours of access. Attorney Wherry commented it was addressed earlier, but the details
are subject to negotiation by the City Attorney and the City Commission and then
recorded.
Attorney Wherry noted David Katz, Chair of the Planning and Development Board, had
asked if Isram could convert existing parking to increase the number of handicapped
spaces and if so, if they could be near Walgreens or Joanns Fabric and on the east side
of Joanns Fabrics. The design team noted they have a surplus of parking, but if they
brought the parking to the required number, they could convert some standard spaces
to handicapped. If it is the will of the City Commission, Isram would do so.
There were no further responses to the questions posed at the last meeting.
Attorney Wherry explained the criteria for approval of the plan to amend the current land
use designation from Local Retail Commercial to Mixed-use Core and the rezoning,
converting from the current Community Commercial C-3 to Mix -use 4 are identical, but
pertain to different sections of the LDRs. The responses they provided are applicable to
both those requests and specific to the criteria that have to be met. The staff analysis
and Isram's justification statements details the criteria and how the project meets the
requirements. A number of the requirements were already placed in the record and if
there are any questions or concerns about the criteria, they can address them. If no
questions, the applicant met the burden with the record at hand. Attorney Wherry
clarified he was referring to the City staff PZ memorandum No. 16-043, dated October
13, 2016, and also to the Community Design Appeal application memorandum from City
staff PZ No. 16-051. Together with the application and justifications referred to in the
memo, Isram amply demonstrate they met all the applicable criteria. They agree with
staff regarding recommendations and findings regarding the Height Exception as
contained in PZ memo No. 16-052 dated December 20, which addresses the criteria
and staff's findings relating to the height exception.
All of the staff reports were contained in the meeting materials.
Attorney Wherry commented they agreed with the Master Site Plan Modification
(MSPM), Memo No. PZ 16-049 dated December 15, 2016 which details staff's findings
and recommendations regarding the conditions of approval with reference to Isram's
application. If there are questions, they can address them on a case-by-case basis.
They entered into the record evidence of a substantial competent nature suitable to
support approval for the five items.
Mayor Grant opened public comment
Edward Tedtmann, 869 NW 8t" Avenue, had a concern regarding a conflict of interest
by Vice Mayor McCray accepting a $3,000 contribution from the Rikman family. They do
not live, nor is their property in his District. He thought Vice Mayor McCray should
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recuse himself from voting. If he fails to do so, he recommended Mayor Grant silence
Vice Mayor McCray in regard to any further voting on this project. He thought the
campaign contribution was a ruse and a way to hide a bribe. He expressed he and
others in Boynton Beach were disgusted.
Vice Mayor McCray explained the contributions from Riverwalk comprised 22% of his
campaign dollars. When said and done, the figure will be less than 10% because of the
support he has received for the vision of Boynton Beach and from the residents of
District fl. He supported the Consolidated Plan and Riverwalk since inception because
of the tax benefits to the City and CRA. The developer has assured him he would work
with the churches in the HOB to help provide jobs. It is not a conflict of interest; he was
running a campaign. He was not being bought and would not be silenced.
Lori Porgess, Casa Costa, 450 N. Federal Highway, could not see why anyone would
be against the project and expressed safety was her primary concern. She is less than
1,000 feet from this meeting, but could not walk to it because she would have to pass
pimps and prostitutes by CVS, pass pawn and liquor shops, and closed stores and
vacant lots. The only thing lit up after Bud's closes in the evenings is KFC. She is a
guardian ad litem and noted many foster families live in Boynton Beach. They complain
about gunshots, drugs and several have moved out of the area. She has lived in the
area for six and a half years and obtained a concealed weapon license because she is
afraid to walk the dog at night. She supports development because it brings
modernization, increases tax revenues, jobs, and restores blighted areas. She wanted
to create a Las Olas or Atlantic Avenue, create shops and restaurants and keep
Boynton Beach money in Boynton Beach to frequent its own establishments. She
thought they must change things here and staying stagnant was suicidal for Boynton
Beach.
Mary Nagle, Acting President, Boynton Intracoastal Group (BIG), explained BIG is part
of 2,500 residents and six communities which she listed. They reached out to
neighbors and expanded to other communities to support each other. They objected to
Riverwalk based on the height, density, traffic, environment, aesthetics, compatibility
and balance. She thought having a 10 -story building seemed out of whack. Seagate
has residents that are excited about the project, but they feel the traffic is already bad,
the density is there, but it will not work as well as they all hope. She noted Isram has an
excellent reputation, and thought the town and Seagate will benefit. Residents did not
feel they were being heard and understood. She thanked Mayor Grant and
Commissioner Romelus and gifted them with Whose Listening tee shirts and
commented the other three Commissioners deserve another chance. She hoped future
developers should contact other larger groups so they could be part of the change.
Mike Fitzpatrick, 175 SW 2nd Street, noted the video did not show the exit on
Woolbright Road. He thought if people wanted to live in a concrete canyon, people
should have moved to Hollywood. Boynton Beach did not want solid 10 -story buildings
when the City residents voted for a 35 -foot limit and was told that was not their intent.
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He thought the adjacent three acres would have helped break up the project, noting
when he spoke with Isram a year ago, they were happy to give up the three acres and
now they are not. He asked what the City would receive from these concessions and
thought it was very little. It was not what the citizens wanted and he thought the only
person getting anything back from the project was the $4,000 to $5,000 going into Vice
Mayor McCray's campaign account.
Robert Lewis, 350 N. Federal Highway, Apt. 510, commented it was not safe for
residents to go out after dark on Federal Highway as there are homeless people and
problems with addicts especially due to sober homes. Federal Highway, Ocean Avenue
and Boynton Beach Boulevard are main thoroughfares and people travelling through
South Florida see Boynton Beach and it is not good. Every community that developed
from Miami to Jupiter has had preservation committees and each planning commission
heard them and responded. The City Commission knows crime has to be cleaned up in
the community. Residents have waited nine years for 500 Ocean to be developed and
cannot wait another nine years for another development. The site is valuable property
that backs to the Intracoastal Waterway. Mr. Rikman indicated he wanted to build luxury
apartments. Even if opposed to higher height, it was something to be proud of.
Alexandra Seltzer, of the Palm Beach Post reported the Mayor hesitated to give
approval because he had questions he would submit. He heard the responses. He
commented the City Commission received an affirmative traffic report and hoped they
would vote to approve the project because it was something the community needs.
Maureen Tufano, 205A N. High Point Boulevard, understood the property was bought
years ago by Isram at a foreclosure sale. They could have turned it around similar to
Sunshine Square, but did not and Winn Dixie is out of business. She did not think the
development would pay for the salaries, infrastructure and other items needed by the
community as most of the money goes to the CRA. The City would receive little. She
commented the City Commission has made the four corners on Woolbright and Federal
Highway valuable. Las Ventanas just sold for millions and they can build ten stories.
She read the City's Mission statement and questioned, "responsible financial manner".
After the January 3rd City Commission meeting, she learned the setback for the
Intracoastal Waterway was supposed to be 90 -feet and it was now zero. She thought
not only did the City give away their beach, they have given away the pristine nature of
the Intracoastal with a zero setback. She questioned what the City Commission had
done and how the Commission could sleep at night.
Richard Tufano, 205A N. High Point Boulevard, explained the City Commission has
created the MU -4 District and has gone from 45 to 100 feet. Although the District was
constructed to accommodate the development by spot planning, there was no reason
why an additional five feet was needed. The building could be constructed one story
lower and have parapets and architectural features suitable for the project at the height
permitted by the City Commission at its last meeting. No good cause has been shown
why it should be other than the 100 feet that has been allowed.
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Susan Oyer, 140 SE 27th Way, noted there are pergolas and open structures on
different building platform levels and her suggestion was to add vines or bougainvillea
so there would be tree plantings on the top and it would green up the project. Several
people spoke about safety at Casa Costa, Boynton Beach Boulevard and Federal
Highway, and she would refer those individuals to Officer Shrec and call the Police
when they see unsavory characters. She understood more class B office space was
needed than overpriced apartments or condos and pointed out most tax dollars for the
project would go to the CRA and very little to the City. She asked why the City
Commission was not focusing on office space or jobs. She was not hearing nice stories
about the rentals at Las Ventannas. She presented environmental impact information
about tall buildings noting the City's slogan was Breeze into Boynton, but there would
be no breezes due to tall buildings. She thanked Mayor Grant and Commissioner
Romelus for listening and asked if the other Commissioners were listening.
Joan Lewis, 350 N. Federal Highway, Casa Costa, commented when she drives south
on Federal Highway from her home, she passes a closed convenience store next to
Dunkin Donuts and passes a motel with underage prostitutes, homeless and drug
addicts. Although she preferred something not as tall, when she looks at the motel and
empty lot and store, Boynton Beach is not a quaint fishing village.
Dan Decker, 5520 N. Ocean Boulevard, Ocean Ridge, heard a lot of citizens speak, but
he has not heard how the Commissioners think. Commissioner Romelus commented
she was voting against it to support the residents in the district. He wanted to know
what the Commission thought about the issues raised. He did not recall any statements
about the project made by Mayor Grant. Commissioner Casello said 75 or 100 feet tall
looks the same to the naked eye. Commissioner Katz was quoted as saying he voted
for the project so he could live in Boynton Beach, which he thought was vague. He
opined the issue was the project would bring money to the City, but it would bring
money to the CRA. He hoped to learn their opinions.
Herb Suss, 1711 Woodfern, favored sensible development, noting Delray Beach was
building four and five -story buildings with nice colors. He noted more buildings means
more people. He was driving north on Federal Highway from Woolbright Road and saw
a concrete jungle. He asked when development would stop. He lived near a building
that exceeded 45 feet He did not trust developers and urged the City Commission to
listen to the people and thought the project would hamper traffic. He agreed with a prior
comment the City was getting very little in return. He commended Commissioner
Romelus and Mayor Grant who listened to the residents and asserted the project was
not sensible development and he City Commission was making a mistake.
Cynthia Archbold, was legally noticed as an affected party at 5552 N. Ocean
Boulevard, Ocean Ridge, and she thanked Commissioner Romelus and Mayor Grant for
listening to the residents. They do not want a massive, out of scale monstrosity. She
commented the rendering is beautiful, but the building will not look like that as the
rendering is distorted. She lives across from the project and knows how wide the
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Intracoastal is. The building is seven stories not 10 stories. Residents are giving up
skyline and scale for a developer. She commented the City Commission was selling the
future beauty of the City and noted they modeled the project on Delray. She thought it
was spot zoning and it set a terrible precedent. It would line the pockets of developers
at the expense of citizens. Renters are not committed to the future of the community
James DeVoursney, 2625 Lake Drive N., explained the traffic study was
comprehensive, and asked how it would affect motorist travelling eastbound going over
the bridge, as his wife waited three traffic cycles waiting to make a left hand turn onto
Woolbright after the bridge went down. There was limited retail space and he wondered
what would happen to Sushi Simons, Josies and Bonds and Smolders. He commented
as a member of CRA Advisory Board, they had the ability to vote on the Comprehensive
Plan and they could parcel it out. He thought they missed a golden opportunity to
negotiate and get a better deal. They had leverage before switching over the future
land use.
Ron Hirsch, 450 N. Federal Highway, understood the City was not being offered a
choice. If they want the building, it will be 100 feet. The Riverwalk project will have
either a 90 -foot setback or a zero foot setback. He wanted people to be able to walk it
and people are saying they want development, but they want business instead of
residential. He commented Isram was not offering business or residential and 100 feet
or 75 feet, if the City wants development they have to accept what they are willing to do.
They would not have to worry about traffic because the area is blighted and it will
continue to deteriorate. Boynton Beach could lose its status as the third largest City in
Palm Beach County. As far as people wanting development, he noted desires without
actions are only wishes. Isram was offering an actionable plan. He supported the
development otherwise blight would continue. Development is contagious and blight is
contagious as well.
Thomas Perry, 19 Harbor Drive South, Ocean Ridge, was concerned about ingress
and egress if the project was approved. He frequents the shopping center all the time
and entering and leaving the shopping center by the Wendy's and Wells Fargo was
disastrous. He had not heard anything about the studies and did not know if it was
addressed, but he thought access at the corner with the added density was hard. He
did not know if the video shown used the trip generation data, but hoped traffic would be
addressed.
Nancy Hogan, Ocean Ridge resident, explained she has lived in Ocean Ridge for 40
years and believes in community and in responsible development. She attended the
Ocean Ridge City Commission meeting and noted the health, welfare and safety of
citizens is the number one responsibility. She commented things will change with the
development on the four corners. The City is changing height and residents need
access off the island. She thought the City was not thinking this through, when the
Commission knows two new banks were on site over the past five years and another
bank was redeveloped. Las Ventanas is there and they are getting a fast train.
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Residents will not get over the bridge as they will be stopped by the train. She thought
there should have been more discussion and compromise on the height of the building
and she wanted the City Commission to care about its residents.
Lynn Welsh, 5530 N. Ocean Boulevard, Apt. 302 in Crown Colony, asked what the City
would receive in return for the variance. She questioned why the City would create a
district up to 100 feet and allow an extra five feet above the 100 feet. Some residents
agree they want the project, and she pointed out when developers do not get what they
want, they redraw the design. She asked what concessions the City received. She
thought Riverwalk looked narrow and hot, and was not appealing. She asked if the City
required public restrooms available to the public without purchasing something from a
cafe because there will be a lot of people in the apartments that will walk across the
bridge to use the public access to the beach, but if these are apartments, there may be
more families living there with small children and there will be no amenities for them.
She asked if the City requested a shuttle to Oceanfront Park as there is no parking in
Ocean Ridge and there will be parking overflow. She thought there were many
concessions that could have been requested and explained the City could turn them
down. She favored creating something that would be a true advantage to the City and
would not create a lot of concessions or human waste at the beach. She thought the
developer could make changes that would benefit all if the City requested them.
Harry Woodworth, 685 NE 15th Place, commented many people spoke who lived in the
community for years, but he never saw them at any City Commission or CRA meetings
or at any forums, charrettes or other meetings that most people in the room had been
attending for nearly two years. He did not see any attended the five meetings that
discussed the land use plan that was specifically misdirected to allow the four corners to
spot zone to build a 100 -foot building in a location that it should have never been in the
first place. He commented there were residents talking about how great it would be to
live in Aventura and other high rise communities and that many people moved away.
Residents moved to Boynton Beach to enjoy a small town environment. He noted no
one was upset about 500 Ocean as they were trying to obtain reasonable development,
or Las Ventanas as they were scaled correctly. He recalled the City tried to approve
Casa Costa through on a consent agenda item until it was pulled off. He inquired how
retail on the bottom floor was doing. He was trying to defend their way of life, where
they chose to live. He explained they were just trying to avoid making the City like
every other town from here to Miami. He thought they may be too late because he
thought the City would approve the project and commented that was sad.
Kristine DeHaseth, Executive Director, Florida Coalition for Preservation, 4600 N
Ocean Boulevard, Boynton Beach, explained they represent over 6,000 Barrier Island
and Intracoastal communities. She explained on December 4, 2015, staff released their
first round of comments regarding Riverwalk. Comment 84 of 132 comments reads: " . .
. the proposed overall building height is 105 feet." Per Chapter 3, Article III, Section
5.c.1, the maximum height in the MU — L 3 is 75 feet. The current design of the building
allows for larger surface area that would allow for the height of the building to be
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lowered. Staff recommends extending the building over the proposed surface parking
area to the west of the building, and possibly connecting it to the existing commercial
structure. The project is currently under density and does not call for additional height.
Staff may support some magnitude of height increase if urban design elements such as
a view corridor are incorporated in the design of the mass of the building.
Ms. DeHaseth asserted staff and the CRA slowly and repeatedly, morphed their position
to accommodate the behind the scenes promises that were made to Isram. Riverwalk
Plaza went from a commercial zone with a two-story height limit, to MU -L 3 Zone with a
75 foot height limit, residential density of 40 units per acre and a 90 -foot setback off the
Intracoastal. A new CRA Plan then changed the zoning to MU -4 with a 100 -foot limit,
residential density of 50, but still with a 90 -foot setback off the Intracoastal Waterway..
The last and most blatant accommodation was a change to the MU -4 zone during the
last City Commission meeting to reduce the Intracoastal Waterway setback to zero.
(Commissioner Casello left the dais at 10:15 p.m.)
She questioned if the City wonders why the City has thousands of unhappy,
disillusioned citizens who feel their voices have not been heard. She commented the
Citizens now distrust staff, advisory boards and Commissioners alike and realize their
City repeatedly changed their LDRs, and for all practical purposes, instituted spot
zoning to accommodate a developer. She commented Boynton can do better to become
a thriving sustainable, desirable City, but the City Commission must listen to residents.
Flynn Holland, 618 S. Seacrest Boulevard, was coming out of Publix onto Woolbright,
but the cars backed up and the people from the existing development could not get to
Woolbright to turn left and go home. She saw there will be two existing entrance and
exits, no left turn onto Federal Highway or a light by Wendy's. She questioned the
parking for the amount of residents and for commercial in the front of Federal Highway
and Woolbright and parking for Prime Catch. She asked if they could use the parking
garage to enjoy the amenities. She explained residents walk and bike to the location
and asked where they would allow access to the beach on a bike. She commented 500
Ocean was developing a promenade to the line and there was no access to cross the
street on a bike to go to the beach. She questioned if they could park at the beach.
She did not object to development, but thought the development was detrimental for the
health and safety of the people that go to the market. Residents had hoped a Whole
Foods or Fresh Market would locate there. She thought the development would be a
repeat of what occurred at Casa Costa.
(Commissioner Casello returned to the dais at 10:19 p.m.)
Ms. Holland explained they cannot park by Two Georges, they have valet parking, and
what was formerly free parking was now five dollars. She did not understand how this
development works and commented if it did not work with a lower density, the project
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should not be approved and they will have to sell the property. She thought the City
was giving too much away. She asked who would maintain the roads and where the
density would go. She requested a bike path be instituted, and cannot see how the
scale of the development will do anything for the community.
Ed Bresnihan, 5552 A Ocean Boulevard, President Ocean Ridge Yacht Club,
explained all 50 residents of the Yacht Club were an affected party, and they opposed
the project due to their proximity to the development, the massive scale and proposed
height. He understood some citizens were not opposed to development. He noted
blight, crime, vacant stores exist, but they were only looking for responsible
development. Over 300 citizens expressed concern and the prior mayor was voted out
due to his development stance. Citizens were speaking, but no one listened. The City
sanctioned an irresponsible development plan and did all they could to adapt the City's
rules to make a 10 -story apartment building legal, but did nothing to address concerns
of citizens or make the project a responsible development. He indicated there was no
justification or need for the height exception. He thought if the apartments could not fit
into a 100 -foot height, floors should be removed until it fit. He requested the City
Commission deny Height Exception 16-002. He noted attendees were in mourning and
wearing black armbands and hoped there would be a new Boynton Beach, but it was
the same old thing; no one was listening.
Butch Buoni, 450 Horizons East, #304, explained the City Commission knows his
position. He quoted from a famous document, Circa 1776. "The securities rights
governments are instituted among men, deriving their just powers from the consent of
the governed." He commented the citizens will never forget the Commission's vote for
this oversized massive and out of scale apartment house, masquerading as a multi -use
project. Their vote and total disregard for the citizenry will follow them always.
Mayor Grant closed Public Comments.
Mayor Grant explained he had been fighting this project from the beginning and recalled
community meetings at Sterling Village. He has been speaking with the Commission
and they have been voting yes. He tried to get the CRA Consolidated Plan to limit MU -
3 to 75 feet. He asked to table the new MU -4 Land Development Regulations as he
was not happy with the language. He did not think it looked good for the City when the
City Commission did not know what would happen. He recognized there were residents
that support the project and attended the Planning and Development Board meeting
and it passed 4-3. He appreciated all they've done. He stands behind them; however,
he will vote in the negative.
Vice Mayor McCray thanked Isram for coming in with the project. He liked they would
hire citizens from District Il, who were less fortunate. Vice Mayor McCray explained his
father did not finish elementary school. He came from Georgia but he worked hard and
a developer gave his father a chance. His father was a laborer who became a foreman.
His father did not graduate from the University, but he built the University that Vice
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Mayor McCray graduated from. His father did not go to school to be a doctor or
surgeon, but he built JFK Medical Center. Vice Mayor McCray spent 24 years at JFK
Medical Center where his mother retired from the Respiratory Therapy Department.
They built the Heart Institute at the JFK Center where Vice Mayor McCray was a
department head. A doctor came to him one day indicating a man downstairs said he
was his father and it was. He watched his father sweat while he returned to an air
conditioned building. His father was not afforded the opportunity to sit in the board
room he built. His son sat in a board room and chaired meetings because someone like
the developer gave his father a chance. He announced that was how he would vote.
Commissioner Casello explained the project has been vetted for two years. He was
also at meetings and met with Tom McClure. Through the whole debate, concessions
were made. The City Commission and CRA Board voted for MU -4 which allows Mr.
Rikman to do what he requested. He has not asked for anything or any money. All the
expenses were coming out of his pocket. He noted people in Ocean Ridge do not want
to look at the buildings, but they are looking at vacant Winn Dixie dumpsters. He never
heard one business complain about the project or one word from Prime Catch. He
respected everyone's opinions and advised the City Commission has had to make
some controversial decisions. He believes in the project, pointing out Mr. Rikman does
not flip properties, he is community oriented and would be an asset to the City. He did
not think the building was a concrete monster.
Commissioner Casello commented Boynton Beach lost its innocence in the late 1960s
when it was all farmland. The mall was constructed and in the early 1970s Motorola
came. Then there was the Renaissance. The City got 1,100 new homes from the
Cortina Project, and no one was talking about traffic problems on Congress, Gateway,
and Boynton Beach Boulevard. He asked if the sentiment was, not in my backyard. He
thought Boynton Beach was not a quaint fishing village, rather it is growing and will
continue to grow. The project will contribute to the City down the road and will generate
hundreds of thousands of dollars. A developer comes in and develops a project on land
he owns outright and will make an investment without CRA money. The CRA will fix
roads and other issues, buy other properties and bundle them, promoting housing
projects. The City has a CRA District with slum and blight. The development will be a
catalyst for the CRA District. It will help them, produce taxes which he supports.
Commissioner Romelus explained her comments are already known. She recalled
attending the meeting and residents were not in favor of the project. She had met with
the developer several times and agreed the developer was doing their best to appease
as much as possible for the constituents, which she commended. Her position as a
Commissioner is to represent her constituents and their opinion is they do not want the
project. She did not think the residents who do not have to deal with the development
each day should have their concerns overridden because the City Commission wants
something else. She opposed the development.
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Commissioner Katz listened and took notes. With regard to statements about needing
to create a sustainable community in a financially responsible manner, he explained the
notion this was CRA money and not the City's was not true when you scratch the
surface. The money goes to the CRA which encompasses almost all of the entire
downtown including the Town Square project, the Old High School, Boynton Beach
Boulevard and others which overlap the CRA. The monies will be spent in place of City
funds, per law, for those projects. The Old High School was a big issue during the
election, some said keep it; some said knock it down. His position from day one was
the building had a function in the future, and would be a centerpiece once restored, but
he knew it costs millions of dollars. He commented the City cannot just spend money;
they have to generate revenue. The City needs to do something fiscally responsible
and that includes taking a small degree of pain for things they really want. He tied the
project to CRA money helping the City and to the future growth of the entire downtown.
He would not support the Old High School or any other expenditure for the Town
Square Projects if he did not think they were creating revenue at the same time.
Commissioner Katz heard from Ocean Ridge residents that Boynton Beach sold its
beach and gave away the land. He appreciated their concerns for the City and would
like to reunite it. He noted the City provides water, fire and police services to those who
live outside the City which those residents pay. The project is not about their profit, and
the City has to sacrifice to get something they want. There is an abandoned Winn Dixie
on the most valuable land in the City with homeless people there. He saw the original
plans years ago that was in compliance. It was a massive structure that maxed out
density, and this project does not. Some people do not like height, but he would rather
see three floors up on a small piece than three floors less where the footprint of the
building covers everything.
Motion
Commissioner Katz moved to approve. Vice Mayor McCray seconded the motion
Attorney Cherof requested separate motions on the agenda items related to this project.
He requested a roll call for Ordinance 17-001.
Motion
Commissioner Katz moved to approve Ordinance 17-001. Vice Mayor McCray
seconded the motion.
City Clerk Pyle called the roll.
Vote
The motion passed 3-2 (Mayor Grant and Commissioner Romelus dissenting.)
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B. PROPOSED ORDINANCE NO. 17-002 - SECOND READING - Approve
Riverwalk Rezoning (LUAR 16-003) from C-3 (Community Commercial District)
to MU -4 (Mixed Use 4 District) with a master plan for 326 apartments, 51,220
square feet of commercial space, public waterfront promenade, and related site
improvements on 9.78 acres. Agent: Steven S. Wherry of Greenspoon Marder,
P.A. for Shaul Rikman of Isram Riverwalk LLC., property owner.
Motion
Commissioner Katz moved to approve. Vice Mayor McCray seconded the motion.
City Clerk Pyle called the roll.
Vote
The motion passed 3-2 (Mayor Grant and Commissioner Romelus dissenting.)
C. Approve request for Riverwalk Plaza (CDPA 16-002) Community Design Plan
Appeal of Chapter 2, Article III, Section 4.13.3, "Build -to -line", requiring buildings
along Woolbright Road to be constructed within a build -to -line of 0 to 15 feet to
allow a setback of 139 feet. Applicant: Shaul Rikman, Isram Riverwalk, LLC.
(TABLED TO JANUARY 17, 2017 SO THAT FINAL ACTION OCCURS ON
THE SAME DATE AS ACTION TAKEN ON THE CORRESPONDING
APPLICATION ITEMS).
Motion
Commissioner Casello moved to approve. Commissioner Katz seconded the motion.
Vote
The motion passed 3-2 (Mayor Grant and Commissioner Romelus dissenting.)
D. Approve request for Riverwalk Plaza (HTEX 16-002) Height Exception to allow
the stair towers and decorative architectural features of the Riverwalk Plaza
mixed use project to be constructed at 105 feet, 5 feet above the maximum
allowable height of 100 feet in the MU -4 (Mixed Use -4) zoning district. Applicant:
Shaul Rikman, Isram Riverwalk, LLC. (TABLED TO JANUARY 17, 2017 SO
THAT FINAL ACTION OCCURS ON THE SAME DATE AS ACTION IS TO BE
TAKEN ON THE CORRESPONDING APPLICATION FOR LAND USE
AMENDMENT AND REZONING)
Motion
Commissioner Casello moved to approve. Mr. Katz seconded the motion.
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Vote
The motion passed 3-2 (Mayor Grant and Commissioner Romelus dissenting.)
E. Approve request for Riverwalk Plaza Major Site Plan Modification (MSPM 16-
002) for 326 multifamily units (rental apartments), 51,220 square feet of
commercial space, public waterfront promenade and related site improvements
on a 9.78 -acre parcel located at the southeast corner of South Federal Highway
and Woolbright Road. Applicant: Shaul Rikman, Isram Riverwalk, LLC. (TABLED
TO JANUARY 17, 2017 SO THAT FINAL ACTION OCCURS ON THE SAME
DATE AS ACTION TAKEN ON THE CORRESPONDING REQUESTS FOR
LAND USE AMENDMENT AND REZONING)
Motion
Vice Mayor McCray moved to approve with the listed conditions of approval.
Commissioner Katz seconded the motion.
Vote
The vote was 3-2 (Mayor Grant and Commissioner Romelus dissenting.)
F. PROPOSED ORDINANCE NO. 16-025 - SECOND READING - Adoption of
an Ordinance establishing a Moratorium for a period from December 6, 2016, to
June 4, 2017, regarding group homes.
Attorney Cherof read proposed Ordinance No. 16-025 by title only on second reading.
Motion
Vice Mayor McCray moved to approve. Commissioner Casello seconded the motion.
Alex Alan, 905 N. Railroad Road, explained he opposed the Ordinance. He is not an
attorney or involved in ownership or operation of any treatment center or halfway house.
He is a citizen who is clean and sober since 1989. He noted the word addict was used
four times in a negative connotation. He commented the moratorium would violate six
provisions in the Americans with Disabilities Act, (ADA) which was passed in 1990 and
ratified in 2010. Mr. Alan explained the Ordinance discriminates against someone with
a disability and discrimination comes in many forms. The ADA defines alcoholism and
substance abuse as a disability and clearly states housing for alcoholics and addicts
cannot be interfered with by any public or private entity. He commented the municipality
has no immunity to that cause and can be sued.
He explained the City was looking at the wrong end of the issue as real halfway houses
do not accept any money from anyone or insurance at all. Their residents have to get
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jobs and pay rent. Passing the Ordinance would not solve anything except hurt the
people who need the help the most because the rehab centers are bilking insurance
and will build their own halfway houses. They already do their own lab testing. The
moratorium will hurt those who open their homes for these people to recover and accept
no insurance. The individuals being arrested are in business with rehab facilities and
have turned recovery into a business. When he got sober, he did not pay any fees or
dues. He applauded the City's efforts, but they were looking at people at the lowest end
of the issue. He requested the Ordinance be re-examined. The moratorium does
nothing for the problem, it only hurts the recipients.
Mayor Grant explained the Ordinance does not discriminate. It is against the business
owner that comes into Boynton Beach and affects the residential nature in residential
zoning districts. It applies to every group home. The Ordinance is not saying they
cannot keep on having a group home here and they are not limiting current group
homes, but they need the correct legislation to ensure residential areas are not affected.
Some group homes have over 10 people and some are three houses down from
another group home with 10 people. The City will not issue a Business Tax Receipt to
a group home owner until June. It does not limit commercial detox centers. There is a
90% recidivism rate because they are not under constant surveillance. He thought
better research and legislation to protect residents was needed.
Mr. Alan commented regulation 35.150.13.2 says no private or public entity shall
interfere, restrict, deny any person with a disability or on the basis of a disability any
social service establishments, including but not limited to group homes and halfway
houses. They require the services program and activities readily accessible by
individuals with disabilities that are allowed to normal people. He commented the ADA
does mention these facilities specifically. Mayor Grant agreed but commented the ADA
was a big Act, and one clause cannot be applied to the entire act. Mayor Grant
explained the City was moving forward with it because it is best for the residents of
Boynton Beach and he appreciated Mr. Alan's comments.
Mayor Grant opened Public Comments.
Barbara Ready, 329 SW 13``h Avenue, favored the moratorium. As a resident, she does
not believe that treatment facilities belong in a residential area. As a mother, if she and
her children were walking to school, she did not want to find needles and used condoms
in the grass and was grateful for the moratorium. The City needs to find where these
facilities should be located and the impact of the homes on the Fire Department and
medics was being felt. She appreciated the moratorium
No one else coming forward, Public Comment was closed.
Commissioner Casello requested confirmation the City was within its legal rights to
create the moratorium and learned it was.
41
Page 345 of 577
Meeting Minutes
City Commission
Boynton Beach, Florida .January 17, 2017
City Clerk Pyle called the roll.
Vote
The vote was 5-0.
G. PROPOSED ORDINANCE NO. 17-003 - SECOND READING - Approve
Ordinance prohibiting "Conversion Therapy".
H. PROPOSED ORDINANCE NO. 17-004 - FIRST READING - First Reading.
Approval of ordinance limiting future cemetery use to City residents.
Attorney Cherof read Ordinance 17-004 by title only on first reading.
Mayor Grant asked if there was a definition of how long the person had to have been a
City resident. Attorney Cherof explained there are a few provisions and exceptions
included in the Ordinance that defined family and what immediate family is.
Vice Mayor McCray noted the Ordinance should be limited to burials of Cemetery
residents and not use.
Mayor Grant asked if there was a limit someone could buy multiple lots for their
immediate family and learned they could purchase adjacent lots for their immediate
family. Mayor Grant asked how many lots they could buy and learned there was no
limit. Individuals will have to show proof before interred that the decedent met the
definition of family and the rules will be contained in the deed.
Commissioner Katz asked if people could purchase with the intent to resell and learned
the City has the right of first refusal.
Motion
Vice Mayor McCray moved to approve. Commissioner Casello seconded the motion.
City Clerk Pyle called the roll.
Vote
The vote was 5-0.
14. FUTURE AGENDA ITEMS
A. Consider adopting a Chronic Nuisance Ordinance - February 2017.
42
Page 346 of 577
Meeting Minutes
City Commission
Boynton Beach, Florida January 17, 2017
B. Pursuant to Section 286.011(8), Florida Statutes, the City has scheduled a
private attorney-client session to discuss pending litigation - February 7, 2017,
6:00 pm.
C. The Commission meeting on Tuesday, March 7, 2017 has been rescheduled
to Monday, March 6, 2017 at 6:30p.m. in the Commission Chambers due to
members of the Commission travelling to Tallahassee on March 7, 2017.
D. Joint City Commission/CRA Workshop for six month update on 2016 strategic
plan at the Intracoastal Park Clubhouse (IPC) at 3:30p.m. - March 28, 2017.
E. Monthly Departmental Presentations:
Library - February 2017
Communications/Marketing - March 2017
F. Discuss an amendment of the City's Zoning Regulations (LDR Chapter 3,
Section 3.D.) to allow medical offices as accessory uses to a residential
development. - February 7, 2017.
G. Discuss the creation of a citizen oversight committee as provided by Palm
Beach County ordinance and Interlocal agreement - February 7, 2017.
H. Discuss cancelling the July 4th City Commission meeting - 2/7/17
15. ADJOURNMENT
Motion
There being no further business to discuss, Commissioner Casello moved to adjourn.
Vice Mayor McCray seconded the motion.
Vote
The motion unanimously passed. The meeting was adjourned at 11:04 p.m..
(Continued on next page)
43
Page 347 of 577
Meeting Minutes
City Commission
Boynton Beach, Florida January 17, 2017
CITY OF BOYNTON BEACH
Mayor - Steven B. Grant
Vice Mayor - Mack McCray
Commissioner - Justin Katz
Commissioner - Christina Romelus
Commissioner - Joe Casello
ATTEST
Judith A. Pyle, CMC
City Clerk
Catherine Cherry
Minutes Specialist
Page 348 of 577
7.A.
REQUESTED ACTION BY COMMISSION: Approve the purchase of new and replacement vehicles as
approved in the FY2016/2017 budget in the estimated amount of $1,753,635.00 by utilizing the following
contracts: Florida Sheriff's Association Contract # FSA16-VEL24.0 and FSA16-VEH14.0.
EXPLANATION OF REQUEST:
The Fleet Administrator recommends the annual purchase of thirty (30) replacement vehicles collectively for
Police and Public Works/Sanitation as approved in the Fiscal Year 2016/2017 budget. Attached is a
spreadsheet indicating vendor, number of units ordered, user department, bid/contract information and cost
Florida Sheriff's Association Contract # FSA16-VEL24.0 (Effective 10/01/16 - 09/30/17)
Florida Sheriff's Association Contract # FSA16-VEH14.0 (Effective 10/01/16 - 09/30/17)
The agency complied with public contract bid requirement that satisfies the City of Boynton Beach bid
requirements.
The Fleet Maintenance Division intends to award the following vendors for purchase as follows (see attached
Exhibit 1 for vendor details):
1. Duval Ford eighteen (18) units, twelve (12) Ford Interceptor Utility patrol vehicles for Police in the
amount of $341,976, one (1) Ford Interceptor Utility for Police Admin in the amount of $27,808, one (1)
ford T-150 Cargo Van for Police in the amount of $21,423 and four (4) ford Fusion's for Police in the
amount of $68,748.00. These units utilize the Florida Sheriff's Contract #FSA16-VEL24.0.
2. Autonation CDJRfor one (1) unit, a Dodge Durango 4X2 for Police in the amount of $24,917. This unit
utilizes the Florida Sheriff's Contract #FSA16-VEL24.0.
3. Hub City Ford for five (5) units, four (4) ford Escapes for Police in the amount of $74,356 and one (1)
Ford Escape for Parking in the amount of $18,299.00. These units utilize the Florida Sheriff's
Contract #FSA16-VEL24.0.
4. Orlando Freightliner for four (4) units, two (2) Recycle trucks for Sanitation in the amount of $359,258
and two (2) Grapple trucks for Sanitation in the amount of $269,134. These units utilize the
Florida Sheriff's Contract #FSA16-VEH14.0.
5. Nextran Truck two (2) units, both are Automated Side Loaders for Sanitation in the amount of
$547,716.00. These units utilize the Florida Sheriff's Contract #FSA16-VEH14.0.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? These 30 replacement and additional
vehicles will be used throughout the City to provide services to our residents.
FISCAL IMPACT: Budgeted
The total budgeted amount for the FY2016/2017 Budget for all the new/replacement vehicles = $3,460,288.
Page 349 of 577
The purchase price for these thirty (30) new/replacement vehicles = $1,753,635.
The remainder of the nineteen (19) new/replacement vehicles and the lighting for the Police Department
vehicles will be purchased at a later date. These vehicles will be for Fire Rescue, Engineering, Building, Parks
& Grounds, Solid Waste, Recreation, Utilities (Water Dist., Admin, Storm Water), and Municipal Golf Course.
ALTERNATIVES: To defer or not purchase these selective replacement vehicles. By deferring purchases,
departmental maintenance cost and equipment downtime would increase thus affecting public service levels.
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
CONTRACTS
VENDOR NAME: Various Vendors - see attached excel list
START DATE: 10/1/2016
END DATE: 9/30/2017
CONTRACT VALUE:
MINORITY OWNED CONTRACTOR?: No
EXTENSION AVAILABLE?: Yes
EXTENSION EXPLANATION:
Bids will be extended and guaranteed to any and all units of local governments/political subdivisions including
but not limited to county, local county board of public instruction, municipalities and/or police agents, other
local public or public safety agencies or authorities with the State of Florida, and the state universities and
colleges.
ATTACHMENTS:
Type
Description
Page 350 of 577
REVIEWERS:
Department
Public Works
Finance
Legal
Finance
City Manager
Fleet Vehicles ■ FY2016-2017 - Excel
Sheet
Vehicle's Listed #1 - #3
�Or
Vehicle's Listed #4 and #5
Reviewer
Action
Li rood, Jeffrey
Approved
Howard, Tim
Approved
Swanson, Lynn
Approved
Howard, Tim
Approved
LaVerriere, Lori
Approved
Date
1/25/2017 ® 1:56 PM
1/25/2017 ® 2:21 PM
1/25/2017 ® 3:48 PM
1/25/2017 ® 3:50 PM
2/2/2017 ® 1:13 PM
Page 351 of 577
I
I
ti
ti
LO
4
0
N
LO
(Y)
(1)
Affective N
October 1, 2016 - Septembew 3Q, 201
i
Coordinated By
The
Florida SheriffsAssociation
Florida Assocki
rc t h
Page 353 of 577
A I
N"011"'UPIPIA, 12111"No i'J*1 A 111150,13
FLORIDA -SHE—Rier—FS ASSOCIATION
. . .... . ....
-R"O"�� MCA% 01' �vso'
October 1, 2016
ALL PROSPECTIVE PARTICIPANTS
Steve Casey, Pegr
y Goff, Drew Terpak, Annette Onsigarn,
Mecative Director Depury Executive Business Operations Coopsve Bid,
Director Manager Coordinator,
Bid Number: lo'95A 16 -VE? 1.24.0 PbliceRal ted, Adm=Jstra Uffity Vehicles, Trucks & Va�La
'We an pleased to annumice that the Florida Sheriflb Association and the F11c)xida Agsocisidon. of
Counties has succesaft 41y oonducted Pts 24t1i statewide competitive bid for vehicles which inclu des
police rated, adirdnistralive, motorcles, utffity vehicles, trucks & vers. 'rhis contract is affective
beginning October 1, 2016 thrnu& September 30, 2017, as to as vehicles are avallable, IlLrnug
fleet sales.
_AJ1 agencies are boumd, by their local governing pureg ordinances, idea wid rions and
shall apply to purchases made umiter this con'Uract, All awarded Vendore/ Dealers axe governed by
their me-nufacturer's agreement.
Out of State Sales are permitted under thils carct however, again- ALL aplicies are bod by th.(A-r
local, 90wroing waw chaWng ordinimres, rules and regulations mid, shall apply to purabAses made
under this contract. All contractor/ dealers are govermrd by Lheu- manufactuxer's agreement. All
cora 'tractor/ dealers mferen this contract for dhe ptrzWee Of facilitating sales (purchase authority)
outside the State of Florida must accept the terms and conditions of this contract.
In order to ensure qua lfty service for our user agencies, we are requesting each of you. to notif
the Florida Sheri& Association regarding any problems encountered in working with the awarded
dealers. Arky issues, including but not, Hmited to, receipt of confirreatior. of order, deli'very problems
mid commumication prbblems, shauld Im reported to us "by e-mail atfleet@;flsb-er-iffci.org. This
irdonnat.ort will be cansidta-ed in futm-e bid awards in onler to ensure that agencies art, receivitig the
level of service required of dealers who wish to participate in th-a program.
Page 354 of 577
CONTRACT ORDERING O°
All interesftd 'Parties who wish to Purchase from this contract may do so by
fbZlouAng these simple procedure,@, -
pies ordering EL Ford, General Motors, 1 y 1 Toyota product, please be advised ffiat yol.,
est use the appropriate FIN Code/FAN Code for the FloridaSherfffs Association fn ordor to
obtain the manufacturer's a Also, you mtist use your FIS /FAN Code as a
number.secondary For further assistance call the Feet Custnmer Information Center for your
appropnate manufacturer.
Manufhaturer
Type Code
FiSA Code
Fleet Center
Ford
FIN Code
QE0 5
1 -800 -34 -FLEET
(1-800-343-5338)
General Motors
FAN Code
917872.
1 -800 -FLS p
1-800-353-3867)
Chrysler
FAN Code
48330
1 -800 -999 -FLEET
1-300-999-3533)
Toyota
FINCode
G1
1-300-732-2798
3.
Purchasers am reminded that the issumice offa purchase order doe not 1.n itWif guarantee the
placchment VJ, im order.
The purchase order should include FSA's n t Number FSA16-VEL2,4.0 as well as the
specification number, make and model of each item purchased. please attach the dealer quote
when avaiWble.
t Aiva?d Annourwenmu F&416 -1c.24.
Page 355 of 577
4. Dealers have already included a Onee-quafter of anepervAint (.0075) administrative fee in tlieir
base Pricing and all add opficyns thai are liated, Denler.W quotes to purchasers khould not include
the FSA administrative fee indicated as a separate, line item on any purchame order,
No oar adrah'Astrative fee(s) wBI be applicable to any tran relative to the cmntract.
6. AddIdelete opitions might inetude a surmrseript listed by Lhe Order Code. The purpom of the
superscript is to identify which options corTelate to a specific. zone.Superscripts vvill be numbered
between 1 and 4, wnd wiM correspond as frallows:
I - Western zme dealer 2 = Northern zone dealer
3 - Central zone, dealer 4 Southe m zone dealer
If a dealer has been awaryked nwre than one zone, tfv-,,y u411 only have one superscript rimber
aussigned, and it will be the, knBest numeric number that applies to their awarded. mne's. For
emarnple: If a dealer is awarded the northenm and southern zorm, their aalete options for bolth
zones uAll be f qpmerded ir�y a '72' superscript.
Bel Award Arowunoemnf FSA16-11M,24X
Page 356 of 577
FSA CONTRACT ZONE MAP
WmTF"
NORnUMN
iAi
ALACHUA
CALTIO UN
BAKER
DIXIE
BIUDPORD
ESCAhMIA
CLAY
FRANKLIN
COLUMBIA
GADSDEN
DUVAL
GULIF
FIAGLER
HOLMES
GILCHRIST
JACKSON
HAAELFON
JEFPERSON
LEVY
LAFAYE7711
MARION
LEON
NASSAU
LIBERTY
PUTNAM
MADISON
ST. JOHNS
OKALOWA
SII RP
SANTAROSA
UNION
TAYLOR
VOLUSIA
WAUTON
WAKULLA
WASHINGTON
CFNTRAL
SOUTHERN
ii-EVARD
ii -O -WARD
CITRUS
ClUdWrTTE,
DESOTO
COUIER
IIARDEE
GLADES
IAF RNANDO
EMNDRY
HIGHIANISS
FRLUSBOROUGH
LEE
DWLkN Rr*M
MARTrN
LAKE
"SII -LI P.
NIANATE E
MONROE
OKMCI-IOBEE
PALM BEACH
ORANGE
0SCX0LA
MASCO
PINELLAS
POLK,
ST. LU IR
SARASOTA
SEMINOLE
SWLER
mumpAm
um
e>
4�00 0 r>
5
Page 357 of 577
MM
Page 358 0 577
\ I
< . vn VF
� ^
�
; Ab aQ23. �
FLORIDA SHERIFFS ASSOCIATION
& FLOREDA ASSOCIATION OF COUNTIES
Name of Dealenihipof
Vehicle Zone
Base Unit
Price
BUB CITY FORD
2017 Ford Interceptor Utility ) *Westem
$26,07%
MJB CITY FORD
2017Fod Intemeptor Q�!!± $ *Northern
$26,0900
DUVAL FORD LLC
2017 Ford lutmwptorUti1ty ) *Ccnbml
$26,119.00
DUVAL FORD LLC
2017 Ford Interceptor 2ti! ) $Solt;
6,25900
MM
Page 358 0 577
FORD INTERCEPTOR POLICE RATED IJTILITY_= AWD
5PECIFICATION #6
2017 Ford Interceptor Utility
Mrd Inter=ptor
500A
Equipment Gmup
�
3-7L V6 Engine
GA,
,
153
Front License Bracket
'7r
AllAbout.
FORD INTERCEPTOR POLICE RATED IJTILITY_= AWD
5PECIFICATION #6
2017 Ford Interceptor Utility
Mrd Inter=ptor
500A
Equipment Gmup
9911
3-7L V6 Engine
44C
6 Speed Auto Transmission
153
Front License Bracket
'7r
Factory Back-up Camem
Std
power DistributionLug
Std
Dome Lianp/Overhead Ligkt
Page 359 of 577
44VI Mr—'r,
A
-1k
—6
10 g
N
A MeVxw Rwida
FLOREDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
FORD INTERCEPTOR POLICE RATED UTILITY - AWD
SPECIFICATION #6
2017 Ford Interceptor Utility (KSA)
The Ford Ind reegtor Utility (KGA) purchased thmugh this con bW comes with all the standard equipment as specified by the
manufkcturer for Ws model and FS.A's base vehicle ,specific aflon(s) requirements which am included and made a part of this
conft&s ve.hicle bwe p.tice as awarded by specifjcation by zane,,
ZONE- *Westcm *Northam *Cep tml *Southern
,BASE FRICE: $26,079.00 $26,079.00 $26,119.00 $26,259.00
[a
Page 360 of 577
VEHICLE: Interceptor Utility
DEALER: HUB CITY FORDI o 7 FORD LLC DUVAL FORD LLC
*Southem
Order Code
99Y 1
99T 1
41H 'I
41H
OI
90D 2
Driver's Side Spotlight
LicenseFmnt
Front 1 r - Deleft Not avaffable withoption. 67G, 6711, 67u, 5 for
this model year
Add Options
5a5Upgmde
3.5L V6 EcoBvw*— (131 , "
Engine block Maw
lo0.00,
$50.002
1
NC
NCI
N
Ballishe door panels - dnve fwat door $1,594.00' $1,594.002
4MJ&mWard01M.01Lsve1M 762x,51 mm ..7 0 (JM
WbWwamr1 ) Per UPDQ eras &Mat wwuk, 162x09
mm AW Z9g (Type 56) S.Sdx 45 mm M19,33 -369U 4g FOR LEFTL IV90F USE 2414.
M818 Aw FMILftmuft efN1J&=dwd 0108.01 a
10AV. DesirWIowhhomd spwud dasw mwds. 162 x 54R LPSAMg62 x.51 mm MW A 75 (0
a
Page 361 of 577
MR
IN
0
InterceptDr Utility
... FORD
Watem
g;geq,79.00
HUB CITY FORD
Arworthern
$26,079.00
,Fmnt Hea&wnp Lighting Sod " : l t
High beam headlamp;°' eti(2),white
redmgular LED side hWes poe-whv fbr giiHe LED 1® t, sran and
ppeaker (60A)- Whin& LED l included. Contwiler m ,' l Not
availablewithopt : 71iNote: Rwommand using Cargo Wiring Upfit
r T lri
Front.Headlamp/ ;Police Interceptor -Housing Onl a.11 bole for alde:marlcer
police use, does not include installed lights(effininates need to drillhousing
lies-- Prc-=Ided aide wanung LED ;solea with. standard twist:l
capability not include LED indulledlights): Note: Not availablewith options: .
d 67H
$849. M,2
Interior'Upsmdel st and 2nd Row Carpet 'R Cloth $389. 0' $399.00'
Center Floor Comole less shifter whmiqua11 ole finish plaW - Includes
Console- Top .Plate - n (Incl„ 2 cW l lden) - Roor Maft, fiont and rear
(carpeted) - : a the standard conwk mouahn plata I t :dot ava&bfa With
ua 67G, 67F� 67U
593Perimeter , Anti-.. :lt . l m . adv by :la d r .r .l° .. U : u
593*. (595
5,95 ,jS,ADDFrjOjVAL 259
'.I MOO $.1.19.1102
60A ' Pm -wiring for0.. fdin 6 ":l t
67 674, , ' ,w
66.B I TailLamp Lighting Solution- Includes base LM lights plus . tworear integrated $424.00 1 $4,24„
66B '2heinispheric lightheadwhite LED sidewarninglights In tail . --LED lights only.
controller "not" included',Note.Not available with opti= 67H
67H.1
67H 2
Remappableitches on stwring wheel (.lessSYNC)
S3,414.00' '$3,4.14„
$454AO' .1002
$299M' $299„0112
5154„9.1 14„002
IM
Page 362 of 577
VEHICLE:
Intruceptor Utility (K&A)
DEALER.
RUB CITY FORD
ZONE:
ikwestcm
BASE PRICE.
$26,079.00
619 1
61S*
SSR I
8511 2
595 1
5952
a
a
N
17A I
17.E 2
16C
16C 2
43D I
43D 2
I
M
RUB CITY :FORD
*Northem
$26,079.00
Ramappable (4) Switchas on stwfing wheal (with SYNq)
REQWPM MC 53MADD $294 2
DUVALFORD LLC
*central
$26,119.00
DUVAL FORD LLC
*Soutliem
$26,259.00
Auxiflany sk candidaning
Mo&. Not awUabk with Coyo Mamp Vauft (63 Fq 2
cEpaw floor covering
Isi md2nd raw copciflow coverft (incl Poor matjfiwd mdmar). hwhdad in 65n 2
Courtesy lamp dizablal
Awk Car Faffim — COWMV Lww &=bhdvh= my 4w k *mod Mor No$ amiable with Daytmw
Rmuft LoW (942) 1
Dome lanp - red/white rem
Fleet key, keyed aMe
SPEC97 WHATFLERT CODE, YOU MR 599 M code 143-'k 59b is c&k 1286, 59d is w& 0133X 391=
cmk 057ft 591 is wde MIx 59c we code 1294r, 59g a onk 0151z, PLftw zaact ardadd to pwvhaw
M*r 2
Noin suppression bonds
Rear door handles & locks inopomfive
Rear window switdhm 1nopera6ve
$1 4.00I
$154.002'
$34.001
$3400'
$259.00'
$25%00-'
$104.001
$104.002
$129.001
$129.002
$75.00'
$]76.002
$609.00'
$609.00'
$124.001
$124.002
$moo,
$19m,
$49.00'
S49.002.
$49.00
$49. 002
NA
$124.00'
$99.001
$99.002
$34.00 1
$34.002
.0191
24.002
M
Page 363 of 577
VEMCLE:
Interceptor Utility
DEALER:
HUB C=FORD HUB CITY. oRD LLC
'DUVAL FORD ILC
*Western*Southern
BASE ®
$26,079.00 $26,,079.00 $J!6,1 19.00
$.26,259,00
AY
Tramco and -theft - foot %-fivnted, daWer installed
$296.001 $219.00
TREM
PP-° 1 § cjAkadww Yhe And-2hefta3wAnx %al tam on ausanwheal&am. the i le"r as
PI-edin the d a fi a midme a itch to ca s
are cap.mmm too polkv Irweehow.e terhmIaV anhances 1004M us
51z
Right-hand„tai 6” spotlight with clear Mogen bulb, ry fintalled
$134.00' $283.00'
512 2
ilf ! n r ,51y '
68Z
Roof rack, side rails -
$ 54,001 $1154,002
2
6
SA
SafeStop i d4 - key activated or emagency li . %g $295.00' $259.002
47..S
most F � fleet. "ol, ,vIt' ins 20 len
FOR ME FORD OMYON 47Ahc.'a I of & jeavg jAv Mgm
,0W" e., .1 wed when f .q + far be
,,,,gg
mmove
19L I
19L 2
91A 1
2
1
2
91C 1
91C 2
"ATF I
2TONE 2
76. I
76R 2
6 2
6", 1
65L 2
Lockable reap for easy fud ceplam fuel -filer
Reverse sensing
R.carproxindtystmor,gformnidanavoldomm 2
NA N
$19.001 $16.002
$839.001 $930.002
5839.001 NAS
$699.001 $699.002
$1,596.00' $1,296.0O2
$274.001 $274.002
Roof mounted e rwk, no center cross bums NA $154002
Wheel c $69.001 $59.002
d Coym. ( " aP Face Whed ) v ,able with 0M s&mdardpolice whcel, no, amailable
with 64B 2
Po ,- t
pecify
Have mur CONSOLE with sip holdv,,a ard w1pk a dei phea hwhdesfl1&rsR
BrwWfiwprqrer
STAMD Ha* tqP-W bMA F018 AMA aAd =Mrsdtabk UST $6252
94
Page 364 of 577
VEHICLE.
Jho mqptor Utility (KSA)
DEA,L,ER-.
HUBCITY FO. TY FORD DINAL FORD UC DUVAL FORD LLC
ZONE.-
*'Westem *Northem *Centmi *Southern
BASE PRICE:
$26,079.00 $26,079..00 S26ja.00 $26,259.00
'IROYPROI) 2
Optional equipment - specify
NA $825.002.
FUGE4 V Windowsidsomer cage onow wv%onp cwft COVSOLE $38SFor wj&b&tY,-"
$110. LAPTOP: One handoperafim, si& rwav, zrrofoo qrssjw.1Wdverja1&*, $646 WNDOWGAMS
&DOORBUM, S365implarpoo C71067, ZROYCOMid4hDposi48"W"2"Lxl8"H, hwhdosManve
almqrr rt r r rr srr ¢r rt,mre$5509 AIIOLierTRC�Y'PRODLCTearggwzwo.w, and
% off catalog 2
opt,mg avat5k aj.pp
OPT Eqjjj, 2
opfi=l CqUipMent _ EPWICY
NA $425,002
Bwashereedeadpamlo4e DARKTNT wmadowfilis1.91
$850 FORWARD CAVedver USE $630 hkd P-*Rrmmw *eadP1tw rMS430
SCIP0 2
Optional equipment - specify,
NA $1,436.00
For &qgle combbaldeurcAme M.7) order ise mung Ascal verAwpreferenw, QP770,1V As set ae 10%
raifingpHer over 1"alveftdro,1mm demizednost TaW=mmumquertedwwpLwipwhdes&msark bodO
canpradon, weightshp, and`134 congractfea Vefug XPO.-ampfiaw with FS319.21 & ode 4.9, Code of
Fedend Regasladans (MUR), Pons 567.3, 368.3 and 571.3fier InraWleer whir second g&gv
2
man*f.ftv,ft.
Discomit 2
optic ng eqflPmealt, - specily
NA $5X-0 2
Dwassid aerfied to mov&&7er� apdom mto zwlutisd m bdpahawwn per i.e.
fievQWdosm, Whakama Congwa�wzwkddmforforeuffmpwAaW,qwo
from 4phared DM41 Afilkw %GDmq=V MAcuse eaftfia: Dgrpal f bpA Lheo Way Skgp&, w w4li w Ford
GR-50,00
Go Rhino 5000 Series Istmh Bumpers
6,001 $545.002
GR5MB 2
Requtrofix any Amper Mfraw raft brah. kit (requimdfor4iomwAvt, a ar installation) (60B) at $2,,�,
�p*.Mg. 2
ft,luded, sus rwarthmcom TUT gum 6j.—forp=kagr
RTS-11
RearTransport Seat —L erinsSystewn 3P
$1,696.001 $1,375.002
LAGUNA 2
lncl%dej 3whWiddox seat beftj amd rear cap 2
IqLT-S,-PB
Rew Timsport Seat — Pro Gerd 6000 Series
$1,696.00' $1,430n002
PG 2
CrapPrisamer Thaawl Seatifor the SUVcow with vidwr owlichmmbmate Wrmdow or Wire Soven
Wan*w Cwro Bawter to pmvide a solid onirmfing fAkVbrmjbv the &ar to anach to. The seat ani,fkvrpan
mv desitwd wfit jmg aguennt mv moomr as weas, dw, vorsours arrow P1 auk to prownt any gqw and
cra*ej whom prisoners migk aerwhe M& carg&uband or efface. Each plate it moieodfrom a >r le
sheet of ft* strengdo ABSfor dwWwfity Aw rarn�lv An &Wly abute qf&m%&,rxMngpPactarrs MIMES
tutdiatia, 2
Rear with extended swtbelt —, PatriotPSM
NA NA
SP -1
Sedna PB100,Al2 — 12" Aluminam Push Dianper
$796.00' $550.00
SIM 12 2
Req%drufactary BwWrwfram mad bracker Me (red uiredfiar q%mwAst Furca Bar irandlaimm) (60B) as 325.
Mdu*d-v,vwmd=oom nisdgmqmlovsforpack2g�.pric,&Ig� 2
SPB-16
Sefina 1"BI00AI6 — 16" Alumiumn Push Binuper
$996.001 $5&0.002
SIM 16 2
Paqedmsfacoq Rufafivw nW bwAve he Owuked ' flay, e$snwket Pwh Bar twkilkwaV tM) at $2 5,
fWAded wwwaammeom, YU A= qm2Vrsfbrpru,,kqS&PvvMg, 2
S", PB-300
Serino PB300 Push Bumper
$796.001 $545.002
SPB300 2
swqwrafacfvq B=Nr gofiww rot bracket ks q'rnwmdfijr q1bravAtil Aush Bar twitd1adrm) (60Bz at $25,
mchmied ',fie .c Thu ItentA qjNMsjk,-p=kesdam' peca 2
95
Page 365 of 577
JVEHICLE:
DEALE-R:
ZONE:
m
Interceptor Utility (MA)
HLJ13 CITY FORD
*Westem
$26,079.00
all ugbed:15'w-Free Powder Cr" Finish /-
MJ13 CITY FORD
'*Northern
$26,079.00
DUVAL FORD LLC DUVALFORDILC
*cmtmi Irsouthern
$26,118.00 $26,259.00
Sadna #10 Series Lexan Cage vulth sliding window, M width lower laitmelon p=l, $g96.001 S815.002
dealer histdied
Offeredwahl.-ornummalSfift loparrahmsmoanymndow
Thib lion quzymsfurpachtp
privy "-11'XTWA Fes A."A,)MAAW#kdmwifmmwny*pwtdej simr4A wah no kg j&&mi&vafcr
mmwm" dmW onigift MWyvdpa=%w ok kvkpmel rusnsy aho pravubs aanamd kmdfi-t
rpm Ampmembibal &UwWwww and offere marimmog log mmfor bodl ofcer m,e,.
S -12S -LC 1 2 Satina #12 Series Lemen Cage, pitifition installed behind rid Naroseat
REAR CAGE MAdoyroy Al with Fh�1CcamdA'*wmkdAfvtw1 Wmd,-w - Secures raqaAmra Rviamidm Rear&qam of
da m, Stols and Chmmmurs - 5 -Piece Sirmick,ftvismu Coak-dPalwarbomwe Whtdmy - 11/2 x 2 bcouded
Ahiminum Whmim 27rammost- -1 ar 01 Sea -'Back Pmteckw Panel - RaggedPowder Coal fiWdsh 2
m
$996.001 $S50.002
K-9 Cxmtainer. All ahminim W-Vehiclo (reer sent area) rC-q, Conuline., to Protect the S2,996.00" $2,500.00'
pljbfic� affim, K-9, and Amhkilm Pleam specify vehicle 3" r, mAt and moM. C01 for
hmWMon, shipp' s% mumd/or delivery prices.
AGIM&S rubber ever, waW, Ash amdfizqht,onptvft inclaft imismikamm BhzeklmWer cawfimfh amlabe
wm re -quest For >113p Vftump-' =dV.4,pd W c aM $62.5 For Coalkord k9 Hew Alam
ymiums add $60 0, #mCer $4 #0 Raffmia dwr opnor add $6, YO 2
Elleeftnic Rannte Rear Door Opening system to be, used with the K-9 Container. Allows . $596.001 $1,700.002
flie officar to release. vhe K-9 fitsm *e vehicle from a rmnote position.
Includes h'wd akvn Adtfirtand item to add as opfions EWm stall semor add $149, m K99 left behind $14h,
'"thtral ramm V59, OFadi ow155"F, acdvadan madula, A==/ switch add $360, HD Fan Gwrd $1235,
Carbon Manoxidt deftaer and higerfacemad&do $263, &pake detector jtjja jkq o1mp Ram& jmWer wfth
hamfik2 AnNam $353 Lons ram8a remote pwr with dual bawl aminna ku $500 2
HAS 1
Heat Alann System to be, u In a X-9 vehicle. Warns officer whea dangerously high
$1,696,00 1 $990.00'
2
PlkarEhe
tempmftres are hidde the vehicle.,
ACE AV PAY) TE&W ALARM SYMM
LRPIH 1
Labor rate per hour
$96.00' $135.00'
2
LABOR
Lffbar ?--de Per Mar R00 r go &mp nV fighft priVe sub Priam, schedek. SO& d6akF q=e, jGr
11am1taftan Includu profershmmW EPT raraflaf Imlabonn; Isire hutm rommsjor,% pm,;, 91 and
comebneen 2
NST
New staft U6, (speoffy stm, 001mty, city, AGAR, etc)
$165-00 $130.002
TAG 2
l&,Sfiftft MOW, A deakr cm onty rharp ate rmc6mer & arnmaffees automtmd bpSmegefor
111k &w0m, Term WhIbe Onfiew cbmiged ep &akaoire county ka W;j#a0r',r g7fflufffar
mWermwtitle and mg;e,&wA9xF, omm*m vw q mfimso& N awfd gbiqg du nm,,rAwV j g
&trA
and coedd reto& m dwwhhwy aumn aport the Aar b rice w& 7ro drakr m Ampandbkfiar ro"� she
overckwyed apkwm m On prohmer, Prtme tag aawwyfees aramt be mlided ho fag cakgM qfadv,md
roviftWomfism: LimmyPramodum mJT0 Py 10--beo //wvw3flhm-,gwovmv/Pliveyz/mjapDFj 2
TEMP -TAG
3noraq tag
$36.00'
Ma 2
.003
TER
Tmsfer P.Ming regi tion (must provide tag numbem-)
$100M 1 $S5.002
TIX 2
MPP5'75 2
mainvinmice p1ml - specitr
NA $2,1160 .002
f with Gj
2
EtWine zero &&V 1s. 5fir1djp01jcc jsrojwii,
APP6755 2
MAWtWeetce Plan - spet;4
NA $2,205.00
l,
6 Ymp 75,00 mile Prenown JAIdmisnow, Pan]j lu
gnrpe, vmgr at sow mlep W a g C'm
atur Obr - eks Wry
I
AWM "M e1whweble. joelidupolk, Anearg& 2
go
Page 366 of 577
VEHICLE:
Interceptor Utility (KSA),
DEALER:
HUB CITY FORD HUB CIrY FORD DUVAL FORD LLC
DUVAL FORD 11,C
ZONE.
*wefftem *Northem *central
*sOuthem
BASE PRICE:
$26,079.00 $26,079.00 S26,119M
$26,259.00
W -P610 2
Maintenance Plan - specie
NA $2,900.002'
6 Y&w 100,000 wdle Premium Mbenwwwe Plan, 20 service vwts at 5000 mile int ernalsfar -Mhkjcj with Cas
Engine, wro de&whble. jn&j&*spO"cg R#rhwV 2
6/100 i
Warlardy -its'
$1,910.00' $1,47100
CB575 2
POWERMAINC". W1771,'WDED
5 r, ndk zero dedija6le WECarcjulwL 5 Fy 100,060 xuhscro dedwtolde UM, $2000, COMP1818
pdchr, sekedide avadabk gpon reqwm. Priem dper FordUaCa FlOwa awl 'FbM, Prouce lkdy
2016 hwAV, G&dcle 2
6/100
rant),- mpecify
$2,355.00' $1,710.002
CL7575 2
Bwmy ctm ;#7TH (q) r)ED
5 Yr Z%00 tude ze-ro dedwfiNe EMNArowplewL 5 Yr 100,000 mile zero &Wwfibole age $242S. Complete
pridpW schedwk available Won request. Prims qwfirdper FimdMaCo Florida Reud) "Ford Promcin.Way
2016 Prkhw Giadv 2
6/1001
wwpkv - specify
$2,950.00' $2,400.00
C,P575 2
Emu run NO=r j mD I
5 Yr 75,000 rmiczem dedwfible PRS1M)Mwwjd4M 5 Yr 100,M mile am &&xhbk we $3330. Cewpk6v
fbrAtbC&F1aAdaR&wj1 'bardProwe'Aday
2016PrkiNg(hddc 2
M
Page 367 of 577
go
Page 368 of 577
W�
qgla.tntas
j
N1, 11
Q4��Y iu
l�fiIC.f'�.iid.'$:i
P
FY 'uga:
FLORIDA
SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTEES
Name of Dealership
r
ase Unit
y Yy (TMy }y $y ¢mrwg',g$yg p
Pace
Alan Jay Chcvmlet Buick GMC Cadillac2017
ChevmletExprom
9, 9I. 00
, 2 405
Alan,lwy Chevrolet Buick O.MC Cadillac2017
Chevrolet.Express Cargo Van
*Northrm
$20,297,00
(CG23405)
Alan Jay Chewolet Buick G.M.0 Cadillac2017
Cheymlet.Express Cargo Van
t '.WS
}µ,
$20,128.00
4V2 12
(C 2 4b�5
w
Rountree-Mbore ChevroletCadillac20,17
Chavrolet.Express Cargo Van
sort
21, 24.
245
2017 Ford Tit T-150 Van IZ)
*Wcatern
$20,5S6.00
DUVALFORDLLC
2017 . srt -15 I9
o
$20,596,011
DUVALFORDLLC
201.7. d °..F sit -159 CwZo .1
Cera
$20,586,110
DUVALFORDUC
2017 Frd Transit -1.50 .9..
Southern
$20.,586,00
Gainesville GMC
2017,0.MC Savona Cargo 7° 224 5
$20,7700
Gainesville Buick GMC
2017 GMC Say . T 2 5)
Nor
$20,496,00
GainesvilleBuick GMC
2017 GMC Sar Van (7' 2 4 5)
Corr
$211,524.110
Gainesville r
17 GMC Savana Cargo ' 2 415
Southern
$20,624,011
Weston Niss
2A17 Nissan NV Cargo Van (61117)
western
$23,350.00
Weston Nissan
2017 Nissan rr Van (61117)
Northern
$23,250.00
Weston Nissan
2,017 'tss Cargos (61117)
$23,125.00
sttn Nissan
2017 Nissan NV Cargo Van (61.117)
Southern
$23,095.00
AutoNation CDJR Pembroke Pines
2017. 11.11)
Western
$21,369.00
AutoNation D 1r Pines
2017 Rqm Prom 11 11)
NoTthem
$21,295.001
Alan day Chrysler Jeap Dodge of Wauchula
2017 Ram Prom ILI1)
Central
$21,228.00
AutoNation CDJR Pembmke .Pines
2017 Ram Promaster Van IL 11
Southern
$21..295,00
go
Page 368 of 577
1"k
51110"
N
W
CIDUNY
IF 0
MH Abow Frrsida
UTILITY CARGO VAN
SPECIFICATION #37
Listed above you will find the model nwrbers of the vehicles that
will be Included in this year's contract. All items factory installed
unless Otherwise noted. Please refer to the Mnergency Vehicle
Ughting Specifications for lighthar descriptions and the awarded
dealer pricing.
I -EM011NE1.
a. Mvufactmes standwd mgine, alternator, bntwry and cooling package.
2. --cubmum=62um
a. Manu&cture?a stmdard automatic Ummfission,
b. Manufkawrees standard axle,
c. Manufachures s suspension systrAn.
I LuE=ABLEaEm�
a. Manufacturer's standard power stearing,
b. Manufi=rerls standard gauges.
4. LM20—RJ—MML-
5� SAEEIXLUML�
a. Dual outside mirrors and inside remview mixmr.
b. Interior dome lights with left and right door activated switches,
c. Manufhetumilg Madard air bags.
a. Four wheel anti-lock brake ABS system.
M
Page 369 of 577
7MREaANDXJMELL-
a. Manof standard'dres and whecis.
b. Manufacturces spare tire and rim, if available.
B. OMM&MMOLCAEL
a. 9,500 LBS. GVWR, minimum tD tide
b. Manufituturer's standard front and rear bumpm.
c. Manufactarers standard door arrangements with side and rem glass placement.
d. MznufiwWz&s standard colors, factory painted. Colors to be determined by, individual envies®
e. Manu&cturces standard fuel tank.
IM
Page 370 of 577
M IMPItyll"It gir KIIIJIMIKIIIIIIJOIff
2017 Ford Transit T-150 Cargo Van (EIZ)
The Ford Transit T -I 50 Cugo Van (EI) purchased thmugh this conbmd comes with idl the standard equip.ment as specified by the
manufacb= for this model and FSA"s base -vehicle specification(s) requft=cnts which are included and made a pan . of this
owitracVs vehicle base prica as awarded by specification by zonc
ZONE. *West= Northem conftal *Southern
BAS.E PIUM $20,596.00 $20,586.00 $20,59COO $20,596.00
RM
Page 371 of 577
M
M
M
Transit T-150 Cargo Var. (EIZ)
DUVAL FORD LLC DUVAL FORD LLC DUVALFORDLLC DUVALFORDLLC
Irwestem Northam Centreil *Southern
$20,596.00 S2a59OO $208596.00 $20,596.00
Delete side & mar glass
EnSirw. downga& - speeit,
On -Star
I
SM
Order Code
Add Options
AR Zones
Alternator - 130 -Amp
Std
P -0,B rimy
,Y-Dwy 120 -amp sod, 8awiew� 2jo-.MP $1,11h dWeni eftim (HE 63C VS97ehabd with A&kAk%we Prep
PAChW (MV, M%X9k RM Prep Pbehge (47S),SdwalBw PW PW�A& (47Q, Anbulamwo Nq PwkWw 07B and
47,F), MkIft-Rkwaawl &hwIAchwV olu M.UI B) pmp packega (y�e
63E
Battery - FID auxilhkry,
$294.00
Battery -Dual J7&zvp-IhTP Bamdes,ImMedwUh AmbuIanwptppwIwV andDissel vWfte (47B147Fw&99P,
99C
Hi -fuel model - specit
$314.00'
CN 01P� vRow Gawow A%psw Prep Pm hWe Paq-rag 3 71, V6 wgim.
99C
CTINTG, model - specify
$314.00
M011"ropam Gwen w nogew, Prep Pattap 3 IL V6 eng1w
CNG
CNG convana (discuss with Beeler)
$12,295.00"
Dedicaved and BWW1 4wo%m -ftfa &Ak 24 GG R's Gaaahn Cwlkn EqwWerg pCiffl. RegWrAT 98r
Deluxe engine cover
NA
99V
Diemsel engine upgrade - Wcify
$5,644.00'
LZ 15 Men-' Noe available ftmdt-J.10 LwE Van W2A W2V, or DowitJ50 RU VWx JW.10 Wly W.9c, wir'),
I 01088 CwftJ Wt h MuMe Cuor PQ Irwl HD &=na (dn) andl-111, ReaLon fwh*s qN-,,c
I
CqxMjjjY,
67D*
Electric braice controller
$229.001
Jwler,%ah Conlroner (-Mq). Reqwr' �xd ccp&Wwft)YMenWCsn&r(60Q ReqWralleawy-Duc Torairpraw
fol figab Man and Wagen am$ TowfflawlMuk with Thailer WfxxgPmidaw
ab.
9901
Engine upgnade - specif
y
$1,964.00'
98F
Engine upgmde - specify
$149.00'
INN ruinversion (discuss with dealer)
NA
5w
Page 372 of 577
VEHICLE:
Transit T-150 Cugo Van (EIZ)
DEALFER:
DUVALFORDLLC DUVALFORDLLC DUVALFORDLLC DUVAL FORD U,C
ZONE:
*Westmm Northern ccntw *Southern
BASE PRICE.
$20j586.00 $20,596.00 $20,596.00 $20.586.00
X7L
Limited slip differenbial $324.00
Whh,99m we x7l on low or madison x' 11 Use x41 on lost, teastuo; or h%h §,nqf bw tachded wuh 47B. Ure x41 on
czaenray and chassis cab rouhft use x31 an nw lawx med, and kc' h 6-vqf Time x71 on low, Pwa&az% -,md high roof
except an hgh roof srw len 47B With 9.Qv uvex3l onarw low, madno% aadjb Ngh roopf or bmdg 23,01 mbub Use,
x an low, nvedium, wdjum& Nth rwfof bmist 250 two bta na on rah
14111; WB
Model upgrade --specify $1,700.001
Lone wheel bew at 148 " lnrl'&*d in cwn&d teasAl and AW ram- w imm.
CAB & CHASSIS' I
- Model upgrade - spec*
M"A'161AV ^a all 250 rear Wheel Poplar wheeffiaze 138"apt .900ftywr . Use model R7Pfibr1.&qs, 1.56Udbdo.
S IS
61' 111kovois 350 Dud rearvlwel nigadar w4eedbasv 138"x 10360# gvvr.UNAA2dels8pforu,�keelhavOI56,,s6p,
&&a 16WADD $310)178" Wheat ban use SVP" FOR ECONOLIXE ENP 138' U -SE $1000, 1J'8"[1QF$120Ql76DRW
CREDITS1200, 1766CREDlar' $800. F)rSTHEDAr-OUArTLLVEDIFTBZSCON7R4(-'TFORADDITIONALFOPX
FA C TOR Y 0r,7 0 equbvco" 1 stWa manq
Fa
, f=wijra
eandcert#catwnbrkgalegtftparme
mdwrrantli
ycgibifte.
AdOnUfaCaffUrh Aso &AW%Wd ft-ONW&Ip L
Model upgrade - speoffy
Me modkIRI-7far Long 1,56' 'Mmki
SU Rawls 350 Dud rear whaul regular w&ebast 1390a 1036ft'gvwr. Use A&M X;kter velmiMm 156, S67,
&.0w. 1. (A S33 0),1I 8' Wbul ban urv. 5592. A"rwfigazd stage warfwave and cer#fkafiom 1br lopvd
rVuh,avan and wzmq elltibifty Wm#bUvWj MW) wftqxd Im-onrkt, I
Additional Key(s) orKey Fob(A) when applk-able
Keya; 2 aMdowl t4 otop wt, fix (4 KrA 0 $44 cuftmi YO& whom orJard vA Manval Windmou and Lwb
(9") 1
Air conditioning - ivar
Fivaubw A = AC and HmaLtr (vpiw� agar mcollea) " mot avaikbe -W Unseal pacb 21J mW 21K Raqdres Revmg'
So sfvm 03A) on Low Roof Van by- haks fikairr�1dgso A lienswor on Gas Emp "mr a7vJ.54) (61Q.Nac
awdlabla wash Vbvi ftase =d rear(16E) Van only Not awalable it 11=11fany Heaer 1AC Prop Packep w1khold
Rear Canionis (62QL Not ae wigh LavelArea Protection Pachage (96D) on Vam Not a,,,Wable with lateriar
U;Cmw Package (96Q or hvninan Paoz4v ry6j), Includes llo&pw"Irne 1r 1s on VaaJ
AUTFM nkfir) with single CD
AUFAd JftreA 'AWO ftWjac-k fifisk-CD and 4" nw&*nctaiv &Vby- 4jeaxi 'pehes rgrL,,* 47,
Appeam,cc package - specify
cO'&'Or'ODSRW madais.Imlm*dwRIAPmand umC�mip fVG19", MakAo1 (4716) WdShumle But (41s)ith
DA W aue $2 74 11
NC 9
N
$209.00'
C,rgw van package - zpwffy $4,900-00
&Pry Cloth AstdoW Ir W4fir Caft, And Vu"g Amr Paod , From D-oalar To C-Aficr Pavood 17gh
YWi-UdP1borAqFh=B-Pa1ar Tor liclar 11=k1xFkw1rhrSaaA; (3) S"'U#l1hJwxqgnWdLqP/ShqUkkr saw
Quift Mounted lkwe LWht A kxw Sacs; 4cmuW By Dom Qp"mg
Cloth vad upgmde
CLOTHSUTNG I
Keyless entri
L deep thitad film, dealer installed
Bwe Ung wi"ivs (6) 11
Power vvindows/door locks
EM
M.
ZE
Page 373 of 577
VEHICLE-T.mns.it T-150 Cargo Van (EIZ)
DEALER: DUVAL FORD LLC DUVAL FORD LLC DUVAL FORD LLC DUVAL FORD LLC
ZONE- *Westem Northern Central '*Southem
BASE PRICE: $20.586.,00 $20,586.00 $20,596.00 $20,596.00
M
M
M
M
I
Rwrzafional rnkmrs
LaV Arm Non Tekscapft, Power rybas Adjust Beamd 2&7ws vlfwn ftnak
Remote power mmirs
Seat afin upgrade - specify
Charcaal Cloth with 1 e &*er and 2,way mmudmmnyar snag &w-sizr-sjdefmw
Wrbags and inboffd armweaft fiches Safety as ele-cwruin ah*ags, Dow IVOPi ca s heaftd seags. NGI
avallablean 3.21, LWB 9,2501b Van I
Speed oantmi/tilt ftering wheat
Oww Caul with Mdmw `ea ftr( 1 7hp CwrWrand ft7nt-Ho&rI&Lw ?xvhe&dvhk99vdwmIDaae
as wid, rer,=W coor. ft1th WrENOR EIP GRADE, PACKAGE— rETTA MEACHMIN CAB (96M azd
A070MOME, PROPACXAGE (47AO I
Side air bags
Backup alann, ftwko installed
Backup Wam, Beeler installed
Backup camem with 3.5 " IM (rew mounted cmam to provide wide wglefield of vision. at reaT
of vehicle) - deWcr installed
7.*Cafty for qrfiew tho "qY WMd 9P have a "awlant Wcamra to nwwn an whik whaek is Cap awrofird AV
M aftWswnch hwid" emoma sar"Uhme. I
Backup cantem with 3.5" LCT.) (rear mounted, camem to provide wide angk fxId of vision at rear
of vehicle). factory histalled
a
RM
Class .111 hitch $925 1
fWhdm Rzcetw' hMehfir Chow -W& 1, 7 way phg bar, bWr p� mW chp wx& hmt Add,,,SgB -7w ftilr
WerftHamm Blunt-og awklWal waft w mw qfxhwJe Tmkr A&MY cawd 17SO Tilfl*W MW* I
942 1 Daytime running lights $44M'
M
Page 374 of 577
HIGH ROOF,
K.T,rVSR,W*
KU-vrDR%P*
Ndmgt.,n filled firm inch mfing spum tim
Opfionz� body - ipecify
P Foot KxqpkeAdcPVAMs&dw budy. Add $493 for bulkkf.,dm ho u offtAdfrmL
$4Mdelemssialks allamund AdV$3500fbreIvc#ick*isL For.KWhmd&, 12ftF7GIThxkvPVWQ', urechasILTmedel
s&amdmW$600 I
Optional body - specify.
single Aw 1YAMWI nrvwe beAv Rmphade 61 Sm no be* Aw-urvar Ck=zm m&*s upgrade wiA qWmpnata
cab 0 axim 77V SWvdw'dS-vvj= Be* makIwIB be avaWleibr Ike 82 "iU, rmle rearwhrol 7mj cab dmaft.
An SMrAvd -Swrwce Bady (ma*l 6129J-1-7) wIfffeaswe a kwer Imid heigk .f ed may pWl*o4 a0mmud 2ecww
- slamit caporUy, awd Impwadfad qffidemywhem cappmad 0 a F-2,50 cab chusk wI& a dwss-aft Brae Me
wmmd lowaa Of AW body WfIl be 129 j7A 14 .5 - efrompagmw dqA[
Powder coadng
Reading aty I
hiGIC6 - Range SWIC, $140.00'
WE
Page 375 of 577
N
Tmnsit'r--150 Cargo Van (EIZ)
,DUVkL o: LI DUVAL FORD LLC
*Westem Nordiern
$208596.00 $20,596.00
DUVAir FORD LLC
Centrid
$20,596.00
DUVALFORDLLC
*Southem
$20,596.00
T250 9,000 GVWR package, mix brium
Baze, Dxmsk Y250 LOWROOFM RIZ 9000#gmr� i=Iudes A* and ji d ca
SZ, 71,o dwr &Ie md afi base
eOPMR1 3931 1& CaPadlY. M C=W&Y linefer RSP or chways cahfm° RSZ,
M
W,'3X !
EM
M
ME=
982a0 GVWR mod cap vm% atw&v-d body ialgm,
Troull T350 LOWROMM WIZ 9,500# Svier, lmln*,v 3,73 mho rear wk 44TH mapay&Ded
Fall partiffon & InducLfial laddex rackfor 155" WE
run PaMlion Js commercial m*wtxa� biu systan $2,200.00'
KOGO AMMX 40TRL 42AdjuMble SlRN t42 WkM x -461 1pMj 43420) 11poof to ADD x3 wd At a
1300for 148"" R. FOR AMMMOR, M8WB USE, 407M&tamd.,4DD $8#0 4WUMbig Tall SwUnit
t42 WIM x 60 Efthiz 14Dqp9hj,(48424) x 3 ADD $300 Aa madfth wqfp-k#jbrLWBJ'48EMCF,
02K64417 49 4611z 43'Wz 16"MMIYUNit (1) 461Ix 43 12" Mr4f.Mrirwk maeIrA"han with wifidaw A&
MOA F*rLWB 148" U'M O2X6f4 MWAX) J1100 to qaWedplce. For ma`aa mlhigh ovVuw 02K645 (3) 60'x 4.1"x
16"gkey,Uniu,dDD$2000.;InLrDDI VALFOR&Fl,,v,E2'fiwjmkapwntmthrew' lowns 1
Full partition & fiberboard van liner for 135"' WB
,FEAsTir."ALL Lnv.k;Rpt?ALowRooFox-ry.incl uiesbad khcawl i
Full partition & fiberboard van &Lr for 155""
wB
Fall partidon & general wce interior bins
KARGO PAVEX 44TRL 424djokbia, Sbelf Zhdt[42 Mifth x 46Ha;gJai x 14 Depth] (48420) x3, Steel 2 Drawar
Cabi-pel [20 id hx 12 Heights 1I5Dqpthj 4140070) x 1, Skel 3 DmwerCabImxI[20 Width x 12 Halgkix 13,5DqpAj
(40MO) x 1, SheyDbMepv IS Tall [See qf,61 (40 30r x I,, JFlwk 13 Prand (40060) x Z Door Ka For 42 Width Ebety
Unit (40010) x Z FOP LWB 148"" add SMOLFOR medimn 1high mofAdd$600. RAMGER,; Sawl Z-IOFI (7) 46`YTx 87"
x JPS&qjVaIIwIM DIvJ*rj, C-20 FT -1 (J) SMICIPArldion wigh Mhibw ADD $600. FOR LW B add MOO to qwud
°1 e. FOR rwdium 1high rmf we Raq4gprAhminum amiadd$2100 saquoted prktr (I)SC-96., (1) SC -36& (1) SC -6d
Dual rw wheal utnaway wifb 12" bca (owtut aww dAd vandar)
-%wlel epwrade vok Dwi mar whatawjWpq,�nau CA. TRANMTcej,,qy ,del wfh,,6. I&y n4,104,4, ajae
ObsWEVECONOINECA JoRWwrih wffar,% kna;wv. A4W$50forLanlam WBares wdflwrnZpne, Add
$j,2Q5jwSM&dwras" Mgmb hwdk awfarsnpnepU Ada $300jb, &,=h,,w fBftk hC.SIvhqjarBww do= or
RRP Ehaww. I
Dual rearwheel cutrtwuy vulth 14" box (cirntwt awarded vandor)
&*-m Corponzaam Body or Eq=1 Ahmipwn Exerleer wit FU i 1,1m. od mfi up &W Rppur� c1 Opgtoml
mado Wgratie with Dual Pww wheel axe, appqnake CA, MANS2T CUdway m&kl body venffiraftom May sm6mm,
ECOMOLNE CA E43O (eW) 11 lata mororr Im v qtamfor aahmud case qf $259,9 kid SSSOfor Laminated
flILOp4m, Add S1195for,817de door with gmb hamdk and v&7Wx9gp Add Sall kfor facia mw of
Mrack Ari Swing op Barn dwin ea FRP &etrfor, I
Dual mar wheal auftway with 16, box (acritwt awatxIaLi vendor)
reme Owppftfan Bab or EqwL Al ran Exr° .it Mai Abormd mffup ebm Rr4WMr Owais opmW
Na&I &Ywak wO, Duat mar wiml aml appnplam CA Alay nihsoute A-rf MUNE CA E450 DRWwvrh mrrar-I
less spoefop aNfflmal con ef $2599 Add $5.10jbr LambiaArd Hwdwmdjkpr 10pate Add $1295for Su k dwr wah
pab bomb andsfi-rWMA Add$300ftr. R%,-kmai reZZV=L, MC&pjmgerga-M&"OrFRI , I t1�10
w
ft7w: add $1049 1 iftenarF
EM
E=
9M
Page 376 of 577
Tmnsit'r-150 :l
DUVAL FORD LLC DUVAI, FORD LLC
DUVALFORDLLC
Contrail
DUVALFORD.LLC
Southern
$.0,1.00
vANopnoNs 1 Equipmentoption -spec*$3,900.00'
TommV Give 00, FOR Tommy Gase Cmblever 3300 EF7133 X60 $78M-J7DBJfbIdAhwWrAM
Ramp ww $3900 Vmftwa FU000 Ardesdahng Cnme 539001
C 1
Equipment tion - spwify
EqWpment option - specify
American Aluminum Modular Imate Tmukpart Unit or approved cquivident. One (1) $10,400.00'
comparwmt qatem ibr extended length cargo van inaluder. One (1) nw door (key lockable,
with tm (2) 6,000 lb. sbw4ffi looks, one (1) mar step, imkiiar and wderlor fights, dual high
speed vendWon fins. control panal, and atuffliazy (rear) AC/hefft. Most be ordererl with rwr
R&pww 37G.
American Aluminum lar Imnato Tiumport Unit or appreved equivalent. Two $10, 0,00'
comparonent Watem for extended length cargo van includes: (key Ineckable,
with four 6,000 1. sbvngth looks, 1 , interior and mawiorlights, dual
spwd ventilation fims, contral panel, and auxiliary1 be ordered with rear
.
Reqwms 39,
Amedew Aluminum 'l Unit or approved equivemL Two $10,900.00,
for lwWh awgo van includes: 1 lockable),
one 1 side lockable), 6,000 1b. sftwq0 locks, '1. , one 1' side
intanor and , ligbts, dual high spy Poon fts. contzal pweL and awdliary
ordered with mar AC,
eqIMS310.
Optional
0wag r. Fackry wfidled spvy bi UWr 6IG weJ9..drder" �
ow
Page 377 of 577
VEHICLE: sit -.x.50 Cargo Van (EIZ)
DEALER. DUVAL FORD LLC DUVALFORDLLC
ZONE: *Westem Northem
BASE PRICE: $20,586.00 $20,586.00
MSMIM"T I
DE57.5 I
MM
DUVAL, FORD LLC
centrw
$20,596.00
DUVAL FORD.LLC
*Southem
$20,586M
Optional equipment - gpecify
$5.00"
Dimccumil widto man0carmr's opdom neat bwuded in Bidpullivaitonper RM-Mayacriffeerptice juls je
as arra cm, Msdex or- Combo. awwvkd del erfor ca parr quaft. Axiorcemn tV &9comi availaboji om
47hao d Dum,Mokw Campm in-houre, entitles: Duval Ford Dana S4ecy EW4*, as well at Ford Mmicilmd Fjpanjce
rLeaupurrhaseeb%vouA?edoropo,vaLv I
OptionalequipmrAt -specify $1,436.00!For Sok colbiindpurciiame (WP) Neer Awdowe mft local rOPTION AT jog a 10% 0.0%,prad
onr local vaisdaw-mom flemmed e to iffunmum qand runame uscamd, trawfa-A bs,(vcgrertm"4 "tht &A
aWyMe"'EmCif". V&DWS70compfias with F.V3l &M1104.9, co*qfFe&rviRegmlwum(49CFzV,,Pargs
Labor rate per hour
La&)r mb per imaw Rqher 0 Eviergorwy AgMVpnra lir for" whedide, See dealotejbr itemization.
wwo lama ,c rya pvp he and emmikann I
Temporaw tag
Transfer existing mgishmWon (must provide tag number)
'New sWe tag (spec-ify state, oomety, city, slicriff- to
Per Flor7 as 32Q.M, A d%der can on6p rhaple dW"FXM%W4W rts ars avifees aldhormedbyskamm"fM t and
Y191,91radatv frandket 21ne will be h%ftes charged by & Gummy rai; C411eccar.9 offlo/Aw MWfM7%'oqf title and
mWWraVew
mcdonagabut Ardtal's hrense
P)`7MmV Off q,�Wflltmftdd Vf~ & InChded jR the Caftley q
f0de amaimpuftirsufms. D1-MMVPnxwdvv M-10. 177-
Maintenancespezif-
y
5 Year7M00 mile Premium Aiaimmewce Plan IS service vivaraj Sow mile hwroldfarverdroe attar
j
-pro deduct9ble For i)mcialty =P: Eme?gency, filre, Awsnal anev allpnal cc fivem, how shutdr, and em truck ADD
$.400 1
$135.001 -
Warmly - spocify $1,590.00,
.5 Yr 75,000 mfic zm defAwNble RMECMbaa , 5 Yr 100,M We zero &&cft&ye = WAS ConFlecepmaw
actmaWo amogatdr span rnwst Pnees qwwdper Fon0WbC!e, Plonda Ramal "Ford I'mrMW Mav 2016 1'evixg rruide
Warranly - specifY $1,960.00'
9 Yr 7S, 000 mile zero dahwiffile IKYTRACampl= 5 Yr 100,000m0le zeno diowfible ure S266S. ContrIete picinj
arberkde amiable q;vn ywqwst Pnees quoredper ltrnlMsCo Ram -b Recul "Ford Prot ecl'Mv 2016 Pricang Guide
I
Wer -Maty - vecify $2,615M
S Yr 7504 meir sem dedmtbk PREYMAXIerel-SkWL 5 Yr 1006W nab we dramBabb we 0470 Conq'pie pia ung
s awflable ipm ropmae Pruys qurdaipse fardMoCa 1—sarft R#MU 'FaritProma'May 219161oiclar g Geade
Die ml Warmty - spircify $1,930.00'
5 Yr 7.5,60 mile zero deduclible BASECapajiliug 5 Yr 100,000 Mile gem dMactible are. $2.1"s compleerprivft
schoehile amakible Wm requepc Prku quotedper FardVbCa Morldr, Reattl "Ford Prolect" May 2016 hl.IW Gui•de
IM
Page 378 of 577
VEHICLE:
Transitr- ISO Cargo Van (E [Z)
DEALER-
DUVALFORDLLC DUVAL FORD LLC
ZONE.
*West= Northmn
BASE PRICE.
$20,586M$20,586.00
DTJVAL FORD.LLC
cewini
S20,586M
DUVAL FORD LLC
*Southem
S20,596,00
m
Page 379 0 577
6
A f I A N g F11 md
Name of Dealership
Rountree -Moore Chevrolet, Cadillac
Alan Jay Chevrolet Buick QMC Cadillac
Alan Jay Chamlet Buick GMC CadilLic
Auto Nation Chevmlet Pembe Pines
MCI=
2017 Chevrolet Malibu (1 69)
2017 Chemlet Malibu (1 69)
2017 tel Malibu (IZC69)
2017 Chevrolet Malibu (1 69)
2017 Chrysler 200 (LJ.FCB41)
2017 Cbryster 200 (UFC.E41)
2017 Chrysler 200 (U.FC.E41)
2017 Chrysler 200 (UFC.E41)
Mllh
RM
DLAFAL FORD LLC
2017 Ford Fusion (POG)
*west m
$17,03100
DUVAL FORD LLC
2017 Ford Fusion (POO)
*Northam
$16,865m
DUVALFORDLLC
2017 Ford Fusion (POG)
*Central
$17,032.00
DUVALFORDLLC
2017 Ford Fusion (POO)
Southam
$17,057.00
Rountree -Moore Nissan
2017 Nissan Altima (13117)
western
$17,097.00
Rountme-Moore Nissan
2017 Nissw Altima (13117)
Northern
$16,990.00
DeLand Nissan
2017 Nissan Akima (13117)
Central
$17,036.00
ALAN JAY NISSAN, INC,
2017 Nissan Altima (13117)
*Southem
$17,044.00
Rosa nkee-lAwre Tcryota
:2017 Toyota (2532)
'Western
$19,998.00
Rountree-Mbore Toyota
2017 Toyata Carnry (2532)
Northem
$19,796A0
ALAN JAY TOYOTA
2017 Toyota Carary (2532)
tral
$19,831.00
Rounuve,moore Toyota
2017 Toyota Cranry (,2532)
south em
$19,998.00
wo
Page 380 of 577
IFIX-MR, 1 1>11k
1, 44 A Nml Flo YU,,
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
MID-SIZE 4 -DOOR ADEMS1
HATIVE VEHICLES
SPECIFICATION #18
2017 Chevrolet Malibu (I ZC69)
2017 Chrysler 200 (UTCE41)
2017 Ford Fusion (POO)
2017 Nissan Altima (13117)
2017 Toyota Camry (2532)
Listed above you will find the model numbers of the vehicles that
will be included In this year's contract. All :Lte= factory installed
unless otliezvise noted. Please refer to the Emergency Vehicle
Lighting Specifications for liql2thar descriptions and the awarded
dealer pricing.
a. Manufiwhu&s standard gasoline engine, alternator, badery, and cooling package.
a. ManOwturees standard automatic tmmmission and axle mdo.
3 ,EF2,EQ&9AXCEjMVL,
a, Manuficturees stwidard gauges,
b. Manufioturcesstimlord power steerA&
4.,CQMM&IXa
NWWW
R. "our w:he al anti-lock to .ABS systm
6. SAffjXjUW&-
a. Manufacturces Asidard air bap.
b. N&nimum 2 -speed electric wipers and winddWeld waaher,
c. Interior dome lght(s), with to and zight door activated switches,
d. Dual outside mirrors and iraide marview mi.rror.
Im
Page 381 of 577
7. LA` 1 L—L
a
R Manuhxemift spam dre and run, if °fable.
. Manufadumes stwidard dms and whaelL
a. .. ,z standud fuel tank.
b. ManullwWw's standard r molding.
,, ..anufactmes atandud wlors,fiwtory painted. Calm to be determined by individual envies,
. Inside,
228
Page 382 of 577
a, W1, IJ 1114,11,11 FIX11111 DR11011,222111 W11111MMI, I
AUD-SIZE 4 -DOOR ADMINISTRATIVE VEMCLES
SPECIFICATION #18
The Ford Fusion (POG) purchased fluough this conbud comes with all the abndard equipment as sfled by the manufaemm for
this model and FSAIs base vehicle speoffication(s) requirements wbich are included and made a part of this conftcVi vehicle �base
price as awarded by specification by mne.
ZONES *Western *Norffiem *Cen Southern
BASE PRICE $17,032.00 $16,965A0 $17,032.00 $17,057.00
ON
Page 383 of 577
%umsm." Ji�i ftmmo
El
IFIA,.".) 113A
A0,
M
AQ Abmi, Frmwida
a, W1, IJ 1114,11,11 FIX11111 DR11011,222111 W11111MMI, I
AUD-SIZE 4 -DOOR ADMINISTRATIVE VEMCLES
SPECIFICATION #18
The Ford Fusion (POG) purchased fluough this conbud comes with all the abndard equipment as sfled by the manufaemm for
this model and FSAIs base vehicle speoffication(s) requirements wbich are included and made a part of this conftcVi vehicle �base
price as awarded by specification by mne.
ZONES *Western *Norffiem *Cen Southern
BASE PRICE $17,032.00 $16,965A0 $17,032.00 $17,057.00
ON
Page 383 of 577
JVEHICLE.
V
DEALEER:
ZONE:
I=
Fusion
DUVALFORDLLC
*Westem
$17,032.00
DUVAL FORD LLC
,*NoTthem
$16,965.100
DUVAL FORDLLC
*Centrw
$17,032.00
Order Code Add Options
99D E n&e upgrade - specify
LSL EbeftVA10 &.1.1ne W164--edAmModc Troundsaian with &&c1,YhM, PSQUIWITH,200AMSEL
UPGRADE LYCLVDSD WMIPOH202A PACKAGE'
M
I
DUVAL FORD.LLC
southem
$17,057.00
An Zones
NA
$50.001
NA
NA
NA
Backup camera with 3.5" LCD (raar naounted camem to provide wide angle field of vision, at rear
Std
of valticle) - factory. installed
Backup cametu with 3.5" LCD (rear mounted camem, to provide, wide angle field of vision at mar
$695,00'
of vehicle) - dWar WML-d
?3wwa9yfbr%,weW thomay wantto ken a avvhlk whxk a imrwtoonoWlsd om
0woff aw" PMqMh8 'Vwa MWIHM-4,
al
Bucket seats
Std
Power seats
NC
REQ UZoES AMD NO, WED N VAMUZ UPGRADE P.A CKA AM
Remota keylefts entry
Ski
ftheshields - flange style
$160.00'
SeM trim upgrade - specify
NC
LE.4-TRFR XMIGOR.Af QUIMS"D MCWDED WITH 202.0. PACXAGE ON MODAL POHAND POTINCI MR5
LUTURYPACKAGE Lurmy Padagr, 10-Wey Power Drimrglmv w/3 menwry jeldngr, Leather Seating &wfaces &
Hem4Front-Seals, Amb-Dmming P*mr ViewAfirrar Awo-.DjmmbWDnYer,9a* FvmrbrJW&TW wnh.vaqwg, Ckrome
MoldimpArmmd Window, FmLaqw, Leadmr-wrqyiprd%rentng Whal, warm
Interior Accewal
'S�ide air protection
Std
Split ing rear seat
Std
RM
Page 384 of 577
VEHICLE:
DEALER -
ZONE:
RASE PRICE.
POH.200A
W 1
94.21
1531
I
I
DISCOUNT.
OPT RQUM I
M
Fusion (POO)
DUVAL FORD LLC DUVAL FORD LLC
*Western *Northern
$17,032.00 $16,865.00
DUVAL FORDLLC DUVAL :FORD LLC
ftentral soudlem
$17,032.00 $17,057.00
Vehicle uppide package - specify $1,369.001
POS JdODBL uPGRADFw7TH2mPAmG,&Nr,LuD-vvAitsconk,,A Phu. 17KPrvmwnPda1edLuYterM,-tx1
W%W1235150A17-ZY?WLF-D SiraWme LwMW 4.2` DPW& CoV)fflmbk LCD UepkW antmk",w Chw,, Fh,, M,&
- 2PWRow lw"mwPawl W/cemww ardov&nw, " Tavegu4um Read mg RgarHev rit w, ,pit
with 2 Cdav Sea& ,1 - wr with Power LmUr&MA aWdows; h4 mum, 2-waypmver Jumear)
and &Way P&*,erPa=qW&wdbrv1q% up Idown with rechw)AudAw, 6,S)wabn, &Wv&XAMfi&*o Seemp (,,a&
Awkis-Eno KopzO
I hnffiobifim daytime tunning Ughts
Nitrogen Mad tim loclad!Ag opm fire
PinstripesMoor edge guard
Optional equipmmit - specify
Umwif applied osWavower's not Ineladed in Btu pabixasion Per memVaroverdivice asty. i e�
seta, "Car-, 19heleMlam r-anoctovardeddiderg fai-ingqwte
8 a Ford, Dana &qtbry SWly, as we.11 as Ford mimir"I 1,"Inance
for Leave pmhze dmawredprapawh 1
Std'
$225.00'
$216.001
M
Optional eqtmwd - apezily $1,436.00'
F0 ftk C0mb9Wdfi%rdWW AM Oahe imum" a1mg ka v=&jrP-*?vnr# OPTIOffa apt at 10% zvmvpnce
mr Awed vendorlmm Mem&Ad em Too! nwmm qzwedamokv mchwes ealy cor4&xxR, WOW MA and
bNA, ramMiftc L11mg SCTO emphes with FS 31911 & Yldv 49, omit ofBadand Aeguboom (49CF& Pw* 567,3,
HN
Page 385 of 577
VEHICLE:
Fusion (POO)
DEALER-
DUVAL FORD LLC DUVAL FORD LLC DUVAL FORD LLC DUVAL FORD LLC
ZONE:
ftest = *Northem *Central Soudlem
RAISE PRICE:
$17,032.00 $16,965.00 $17,032.00 $17,057.00
LABOR
Labor ritte per hour
$135.001
Labarrak por, h— 41- wEmergency lighttagpncesubmi,-ionformAeMe.,4?ec dealer qa,)Iejbt immiranax hehvh,%
wire loom,
TAG
Nievi, state tag (specify staff, couff ry� oiq,, aheriff
, tite..)
$130.00'
Por MaIdd SIM& 24.0 A dinfor can Wy chop 0M rnmiume Aw ami e& wdharwd bystamefiry s-Ak and
fTgenrahaw trw4era. Yhm wal he ihefter rAwvd kP Ate Mu" tax adldcwr "? qffinefor kaeqerr�'6ff bde aw
rigibraAM 0YOPIChiashe In eiariphapV
argon apime his, dader's fimn. Yhe deakr is R&Vamdblejor refimfing Ag to Sla pwuhamr.
I't-roate tag araq
TX
Tnuisfer existing mgisaidon (inufft provide tsg number)
$95.00
173"
Tempa -'au tag
6.001
MPP575
Maintenmee Plan - ve-cad
$1,960.00'
5 Year 75,0010 as Prenim Aictaftamtee PlvL IS eer4ce v*lu at 5009 mile M&rafar vehicles wie k Gasftiee, --ero
didurdble For Sourlalk), use: E-ffSency, Fire, Ambudevice, allplice beery, hma, shmale, mul ww gruckADY) $300
1APP675
maittmaz= Plan - Spy ba
$1,905.00'
6 Ywr 7S.000 mile Prenim A&W Pete. 1.1 sermce vhnas at 3000 " ohlerva, kfar Mkicku vah Ow Eqw, zeedrdecabie
For *w&aAy am ffincerrey, five, AmbvAsnew allpWeve, Mary, hma, shw7k, exdiow vwkdDD $300
NP1'610
M.Ainfammice Plan - specify
2g 0.001
6 Year 101% ON mile Prendum Makamme Plm. 20 w"Ice visits at 5000 mile intervakfar -mMes -weh as EV'Re" --am
deqkable For Specialo we Enwrney, Jobe Ambuitaxe, afliudice, fiverv, hao, shuffle, wid urw trudkADDS1500
CB575
warmm
.Y - ewitr
$1j475.00
5 Yr 73M *.-Me over, dedwoble RVJCwv;d= 5 Yr I go,IM We =ro didws.1bre am 820041. Complete pncW whrdyk
amlatk Won relmet Prkm qswrolpff Ford.VoCb k7weda ReWd 7ewdProwesm May 2016 PF%cwg Gwdff For
S�ecazhy rae.- Police pLvrad =dwhMp24p.1n&k§w, Am, AnibuMscs, a Tow,&wk , 'd S0 A
6 5 . (Vah WD FooM
wan $15,90 - 5/73, S2191 SM90)
C'ES75
Wwm. ty - specify
$1,710.00'
5 Yr 7.5,000 mile ivro dedurfible EURACowphn, 5 Yr.100,004) mile sam vara Mblr men $2421 Camplifspricing
schedule aw;i7able Won reywarlMkoes q"edper FbnQ&)Q§ Masta RPA,,Yzl "ThrdProglvctll Mav 2016 Prieft (nark, For
S)7eddlty ine: Poficv pwrdl exchaft v24p2m&k8a, Rey AmbidaRM., Aeeik, Taw Dwk add $553 (Mih AW D mo&l
$1860:5175, 1266S. 5/10q)
CP575
Warranty - Wcify
$2,400.001
SYP7.1, gllommdfdwcrab kPi�P,3&UWwvpbL Yriia ,000miezeroistuna o!rase $3330 au ng
Flivub Rand i.2016 Pa=r Glade
For *remarry w- Pohev parvil &wh&ftn2L,;Qv. k8avRvij Ambilkewe, Aud"e, Tow "ruckd $505 rBaa kA WD mwki
um $2615: 3115, $3470: 5/100J I
EM
Page 386 of 577
Mme of Dealership
Alan -lay ChmmictBuick GMC Cadillac
Al . Jay Chevrolet Buick GMC Cadillac
Man Jay Chevrolet Buick GMC Cadillac
Alan Jay Chevrolet BuickCadillac
,AutoNation Pembroke Pines
AutoNation .Pembroke Pisses
AutoNation CDJR Pembroke Pines
AulaNation CUM .Pembroke :Pines
Mw
wcstmn
Nordiem
Central
Southern
2017 Dodge Dumago SXT CWDDL75)
2017.Dodge Durango S.XT ( 1 75)
2017 ;Dodge Durango ''" 75*Crnlrul
2017 Dodge Durango SL southern
HUB CITY"ORD
2017 Ford Expedition 1 /100
$29,899M
HE] ITY FORD
2017 Ford Expedition1 1144A)
Al
x
HUB CITY FORD
2017 Ford Expedition IFIIO A)
Cantrid
N," fxyw M . ?,
Mme of Dealership
Alan -lay ChmmictBuick GMC Cadillac
Al . Jay Chevrolet Buick GMC Cadillac
Man Jay Chevrolet Buick GMC Cadillac
Alan Jay Chevrolet BuickCadillac
,AutoNation Pembroke Pines
AutoNation .Pembroke Pisses
AutoNation CDJR Pembroke Pines
AulaNation CUM .Pembroke :Pines
Mw
wcstmn
Nordiem
Central
Southern
2017 Dodge Dumago SXT CWDDL75)
2017.Dodge Durango S.XT ( 1 75)
2017 ;Dodge Durango ''" 75*Crnlrul
2017 Dodge Durango SL southern
HUB CITY"ORD
2017 Ford Expedition 1 /100
$29,899M
HE] ITY FORD
2017 Ford Expedition1 1144A)
Northem
$29,899.40
HUB CITY FORD
2017 Ford Expedition IFIIO A)
Cantrid
$29.999M
HUB CITY FORD
2017Ford Expedition 1 /100 )
Southern
$30,499.00
Alan Jay Chevrolet u ick GMC Cadillac2017Yukon
015706)
West=
$36,993.00
Alan Jay Chevmlet Buick GMC Cadillac2017
GMC Yukon (TC 15706)
Northern
$36,89100
Alan Jay Chevrolet Buick GMC Cadillac2017
GMC Yukon ("T 15706)
Central
$36.843.00
Alan lay ChevroletBuick QMC Cadillac2017
GMC Yukon (°T 15706)
soudwm
$36,993.€10
DeLand Nissan s
2017 Nissan Annada (26117)
Western
$37,129.00
Rountree-Moom Nissan2017
Nissan Armada (26117)
Northern
$36,965.00
DaLand Nisun
2017 Nig (26117)
Central
$37,046.00
DaLand Nissan
2017 Nissan Annada (26117)
Southem
$37,171.00
2017 Toyota Sequoia (7917)
western
--
2017 Toyota Sequoia (7917)
Northan
ME
Page 387 of 577
2017 Toyota Sequoia (7917) Central —N11
2017 Toyota Sequoia (7917) Southem -m NB —
Em
Page 388 of 577
FULL SIZE 4-DQ0R UTILITY VEHICLES - 4X2
SPECIFICATION #32
2017 Chi vrolet'ratm 1500 Commercial (CC15706/1FL)
2017 Dodge Durango SXT (WDDL75)
2017 Ford Expedition (UIF/100A)
2017 GMC Yukon (TC15706)
2017 Nissan Armada (26117)
2017 Toyota, Sequoia (7917)
Listed above you will find the model numbers of the vehicles that
will be included in thin year's contract. All :Lte= factory Lnstalled
unleag; athormine-noted. Please refer to the Emergency Vehicle
Lighting Specifications for lighthar descriptions and the awarded
deal&= pricIng.
2.
& Manufacturces stwdard gmhne engme, Wterrotor, battery and cooling package.
& Mwufacturzes shandud auhmmdc it 1.
3. EtUDAMANCE11EM&
& Mwufiwtureeq qtmdud power stwrfng,
b. Mmu&dwar's stwdwd gmWes.
4. LQkEQLjjjEML-
5jAMjYJjEML-
a. Dual outside mirrars and inside ramiew mimar.
b. Interior dome fights with left and right door activated switches.
c. Manufiwhu&s standard air bags.
a. Four whccl anti-lock brake ABS system.
7a UM&AhU_W2;LzLL-
M
Page 389 of 577
MAIL
gk�
EN, `t!l
ANiTail`
AG Abona Rxmda
FULL SIZE 4-DQ0R UTILITY VEHICLES - 4X2
SPECIFICATION #32
2017 Chi vrolet'ratm 1500 Commercial (CC15706/1FL)
2017 Dodge Durango SXT (WDDL75)
2017 Ford Expedition (UIF/100A)
2017 GMC Yukon (TC15706)
2017 Nissan Armada (26117)
2017 Toyota, Sequoia (7917)
Listed above you will find the model numbers of the vehicles that
will be included in thin year's contract. All :Lte= factory Lnstalled
unleag; athormine-noted. Please refer to the Emergency Vehicle
Lighting Specifications for lighthar descriptions and the awarded
deal&= pricIng.
2.
& Manufacturces stwdard gmhne engme, Wterrotor, battery and cooling package.
& Mwufacturzes shandud auhmmdc it 1.
3. EtUDAMANCE11EM&
& Mwufiwtureeq qtmdud power stwrfng,
b. Mmu&dwar's stwdwd gmWes.
4. LQkEQLjjjEML-
5jAMjYJjEML-
a. Dual outside mirrars and inside ramiew mimar.
b. Interior dome fights with left and right door activated switches.
c. Manufiwhu&s standard air bags.
a. Four whccl anti-lock brake ABS system.
7a UM&AhU_W2;LzLL-
M
Page 389 of 577
Manirfacturees standard finss andWheelL
b. Manufactumes spam tire and rim, if avaflnbla
o Manufactureds standard colors, hzwry painted. Colors to be datmninedinchvidual agencies,.
b. Manuficturees standard def Unk.
„ Full perimeterr
in
Page 390 of 577
I11!7I WF 1 11, 11 11 '
WFUJ'll �1-10111111 1 11 11
The Dodge Durango SXT (WDDL7;5) purchased thmugh'" coaftct comes with all the standard equipment as specified by the
manufactmw fbr " model mad FS.A's base vehicle specificaflon(s) mquir=ents which are included and ma& a part of this
contract's vehicle base p.nee as awardcdby speoffication by zone.
ZONE. *Westem *Nofthem *Cep bml *Southem
BASE PRICE: $24,627.00 524,527.00 $24�527AO $24,527.00
EM
Page 391 of 577
p
g 3
1
AU A b�w, Flogide,
I11!7I WF 1 11, 11 11 '
WFUJ'll �1-10111111 1 11 11
The Dodge Durango SXT (WDDL7;5) purchased thmugh'" coaftct comes with all the standard equipment as specified by the
manufactmw fbr " model mad FS.A's base vehicle specificaflon(s) mquir=ents which are included and ma& a part of this
contract's vehicle base p.nee as awardcdby speoffication by zone.
ZONE. *Westem *Nofthem *Cep bml *Southem
BASE PRICE: $24,627.00 524,527.00 $24�527AO $24,527.00
EM
Page 391 of 577
VEIUCLE
DumnSo SYr (WDDL75)
DEA LERR.,
AutaNation CDJR
AutoNation CDJR
Pambmk-- Pines
Pembroke Pines
ZONE:
*Wer=n
*Northam
BASF, PRICE:
$24,62MG
S24,527.00
Order Code -DeldA Options
Deep tinted gLwa
On -star
Satellite radio
Order Code, Add Options
WDDS74/29S Engme upgrade ,- specify
luckde.Mbdel Uwadk Do*.DwYmgv QM&I 17 Head V-8,E*no
M
WIMSEMMIRM
Pembroke Pines
*Ccntnd
$24,527M
MMSVARMM"WA
Pexabroke Pinw
*SDU*=
$24,527.00
M
Ma
M
WA.
25.
7,495.1
NA
$7,495.00'
MA
Std
$295.00
Std
Std
Std
Std
Std
Std
Std
Std
$165.001
$145M'
NA
$645M 1
489
Page 392 of 577
VEHICLE:
Durango SXR` ( 5)
'Standardtowintya
DEALER -d
AutoNation C'JJJR
AutoNation CDJR
AutoNallor CDJR
AutoNationJ
All tamin Ares
Pembroke Now
Pembroke Pines
11anibmko Pines
Pembiuke Pines
r
N
*Clues
*Southan
ASE
4,627.00
324,527,00
$24,52700
524,527.00
tiler installed
lights
.Backup camem with 3.5' (rear mounted cameratoprovide 'wide field of vision at mar
$39.00'
Immobilize ni lights N
Mimn, camper type N
WGG Wrap-around grille gumd $1,195.00'
7100 For WWh Manuring Bnwker i
M
Page 393 of 577
Tow books
'Standardtowintya
`T°-111 �
duty towing packMe, includes HD class M receiver with T ball
$645.00'
All tamin Ares
NA
Nitrogen Mod dma includingspare tim
NA
Full size. spart.d d rim
N
Front ficanae bracket
N',
Backup alarm, fictory installad
NA
1
tiler installed
1 5.001
.Backup camem with 3.5' (rear mounted cameratoprovide 'wide field of vision at mar
1. "
elhlle) insbdled
BUC
Backup cameml 3,5' le field of visionr
$65000'
veEdcla)- dealer installed
13100:1 t
Setina PB100Al2— 12"Aluminurn Push Bunsper
$545„00t
100 „10 tSetim
. 100 16 —16” Aluminum Push Brunper
S545.00.1
1300
Setina.P.15300: Bumper
$595„001
GR50
Go Rhino 5000 Series pars
$625¢00'
Rrar Tmsport 'SeatLaguna System 3P
NA
Rm port 6000 Saris
NA
Raw Transport Seat with extended scat 'belt —:Patriot PSCVI
NA
1
8S
Setins 9S e. 1 lexan and 1/2 expanded meW with fulliowar eirtmaien. 1, dedu
NAS
inswied
los 1
eda #10 Series Lexan Cage'i. sliding , fall width lower extansion pmel, dealer installed
:�.
0T":1 '1Sedna
#12Swim 1` ' Cam parfition ineatled behind' d mw sea
NSI.
P02600 t
Pro-Cmrd P2600 Series Polyearbonate. (Lexan)with silding window, fUll width lower extension
NAI
panel, dealer installed.
K9
9 Con - cl -9 Container to pmtectpublic, officer,
Nit
-9, and vehicle. Plaw specify ehll lQ Call for intallatim alsipping,NW/or
lived
Electronic r Opening used with the -9 Container, Allows the officer
NA I
to release the -9 from the vehicle finm a .remote position..
HAS I
AlarmHeat System to be a. 9 vehicle. Www officar when datigerously. twuperatures
NA.1
am insida ft vehide.
M
Page 393 of 577
VEHICLE.
Durmp SXT (WDDL75)
DEALER:
AutoNadon CDJR AutdWadon CDJR
Ircentad
Pembroke Pines Pembroke, Pines
ZONE:
lkweftm *Northern
BASE PRICE:
$24,627.00 524,527.00
CSC
Ciptional equipment ,- specify
ceftf C—
Optional equipment - specify
Optional equipment ,- vecify
Optic " equipment - speafy
Option&[ equipment- specify
IAH
Labor rate per hour
TTG
Temparary tag
TER
Tziinsfa existing registrahca (mm provide, tag number)
NS T
New state tag (specify state, county, city, sheriff, etc.)
maintenffive Plan - SPC04
maintep-M-2ce Plan - Specif
y
Maintename Plmi - specify
WW385N
wwranty - specify
Malmum cars Exiewisd Wwromy S Years 85,000 Miles -0- rmdwtibk
WMX610ON
warmuty - specify
Manntwx Cm Examded W-rawy 6 Aws J DO, 000 AWw 4 Do&wdbk
WMX7100N
wairwity - Specify
Aftimum Care Ekwaded Wwn&V 7 Yem 100,000 Dedwilble
AutoNafirm CDJR
AutoNation CD.M
Pembroke Pines
fl broke is
Ircentad
*Southem
$24,527,00
$24,527.00
$74.001
NA
NA
NA
NA
$95m I
$25.001
$155.001
$205.00'
NA
NA
NA
$2,9X001
Page 394 of 577
Name of Dealership
RDunima-Moore Chavrole4ill
Alan Say Chevrolet Ble`k GMC Cadilla
Alan Jay Chevrolet. Buick GMC Cadillac
Alan,Jay Chamlet Buick GMCCadillac
Garber Chrysler Dodge Truck Inc
Gawber Chrysler Dodge Truck Inc
Craber Chrysler Dodge Track Inc
Garber Chrysler Dodge Tnmk Inc
2017 Chevrolet Ei. o 1: 6
20:17 Chevrolet: ;1, 26
2017 Chevrolet Equinox (l m
20:17 Chcvmlet .E (ILF26)
2017 Dodge Tai e X149)
2017 Dodge loarney (JCDH49)
2017 Dodge X149)
2017 Dodge
mm
Im
11
il
HUB CITY FORD
2017 Ford Escape (TJ0.
101,
$17,960.00
HUB '11` " FORD
2017Ford EwW (U0:
:'
$17,860.00
HUB CITY FORD
20:17Ford Escape (U0F*Centzal
3. t"iYeau,v'110"ual"d
Name of Dealership
RDunima-Moore Chavrole4ill
Alan Say Chevrolet Ble`k GMC Cadilla
Alan Jay Chevrolet. Buick GMC Cadillac
Alan,Jay Chamlet Buick GMCCadillac
Garber Chrysler Dodge Truck Inc
Gawber Chrysler Dodge Truck Inc
Craber Chrysler Dodge Track Inc
Garber Chrysler Dodge Tnmk Inc
2017 Chevrolet Ei. o 1: 6
20:17 Chevrolet: ;1, 26
2017 Chevrolet Equinox (l m
20:17 Chcvmlet .E (ILF26)
2017 Dodge Tai e X149)
2017 Dodge loarney (JCDH49)
2017 Dodge X149)
2017 Dodge
mm
Im
11
il
HUB CITY FORD
2017 Ford Escape (TJ0.
e
$17,960.00
HUB '11` " FORD
2017Ford EwW (U0:
:'
$17,860.00
HUB CITY FORD
20:17Ford Escape (U0F*Centzal
$17,960,00
HUB CITY FORD
2017 Ford. 01`)
* southem
$19,060.00
Gainesville Buick GMC
2017 :. Wry " R.. X.26)
western
$21,26L001
Gainesville Buick GMC
20:17 GMC T=Wn (TLF26)ern.
$21,098.00
. °nes ille Buick GMC
2017 GMC Terrain (T.LF26)e'en
$21,189.010
Gainesville Buick GMC
2017 `1 .261
Southern
$21,276.00
AutoNation Pembroke .P es
20 17 Jeep ChemkeeU.. 7`4)
Western
$20,031,00'
AutoNation e b .ke Pines
2017 Jeep Cherokee. 1,T..1a7
Nordne..
$19,956.00
AutoNation CDJ.R Pembroke Pines
2017 Jeep . k ' )
I ,95C00
AutoNation ke .Pines
2017.1eep ' ' r kee L . 7 ,)
southem
$19,956:00
NISSANREED
2017 NIL= Rogue S (22117)
WWestern
$19,775.00
Rountree -Moore Nissan
2017 Nissan Rogar, S (22117)
Northem
$19,666.00
iP0 NISSAN CIERMONT
2017 Nissan Rogue 117)
Centw
$19,675.00
REEDNISSAN CLERMONT
2017 Nissan ue S (22117)
souffiern
$19,725®00
Im
Page 395 of 577
Rountraw-MooreToyota
2017 Toys (4430)
Wakern $22,299.00
Toyota
17 Toyota 4 30
Northem $22,233.00
bore Toyota
2017 Toyota 30)
,261.00
Toyota
2017 Toyota 4 30
Southern $22,461.00
Page 396 of 577
SMALL SIZE 4 -DOOR UTILITY VEHICLES - 4X2
SPECIFICATION #28
Listed above you will find the model nuw"ra of the vehicles that
will be included in this year's contract. All items factory installed
unless otherwise noted. Please refer to the zmorgency vehicle
r�lqhtinq Specifications for lighthar descriptions and the awarded
dealer pricing.
a. Manufaceftmes stmulard gasoline engine, altarnWr, battery and cooling pachge,
a. Mmof ebmdwd automade tmmmissionftwsaxle.
a. Mmufactum's aandard power steenng.
b. Manufactue?a stmdad gauges.
4.,CQbffDjZLMM&
5. jullxjmg M&-
& Dual outside mirrons and Laside marView.mirron
b. Interior dome lights with left and right door activaUd switchm,
c. Manufwmrls Madard air bap,
& Four wheel anti-lock bmkc ABS systmm
RM
Page 397 of 577
RrE
Ar
NI
41 1�,,
317'UM I D/%
AV
CCYLTN'll !�'S
All Ahmut, f1n,,Wk
SMALL SIZE 4 -DOOR UTILITY VEHICLES - 4X2
SPECIFICATION #28
Listed above you will find the model nuw"ra of the vehicles that
will be included in this year's contract. All items factory installed
unless otherwise noted. Please refer to the zmorgency vehicle
r�lqhtinq Specifications for lighthar descriptions and the awarded
dealer pricing.
a. Manufaceftmes stmulard gasoline engine, altarnWr, battery and cooling pachge,
a. Mmof ebmdwd automade tmmmissionftwsaxle.
a. Mmufactum's aandard power steenng.
b. Manufactue?a stmdad gauges.
4.,CQbffDjZLMM&
5. jullxjmg M&-
& Dual outside mirrons and Laside marView.mirron
b. Interior dome lights with left and right door activaUd switchm,
c. Manufwmrls Madard air bap,
& Four wheel anti-lock bmkc ABS systmm
RM
Page 397 of 577
7. ZREaAhMAaMELL
a. Manufacumes standard tires andwheals.
by ctumes spue tire and rim, if available,
a. LH&a&LEHAhff'L=
a- Manuft-rareem standard colors, fitctory painted. Colors to be d by individual agencies.
b. Mmufacturces standardfual twk.
Im
Page 398 of 577
P� 1,i MVM
s
W
The Ford .Esc 0. through thiscontmet comes with all standard equipment as specified by the manufactmr for
s :made[ hide cry requilments which are included and ma& a pot of thiscontract's l base
price as awarded by specification by zone.
ZONE: N *Southem
BASEPRICE-, $17,960.00 $17,960,.00 $17,960.00 $19,1060.00
NOTE: official listing df toons and their prices should be obtained from the appmpriate dealer in your zone when
preparing order„ Additional a"Idelete options other than those HsW hme may be av&Uablethe dealus, however, those
listed here must be honored by the dealers in your zone at theatated pficas.
Page 399 of 577
VEHICLE:
DEALER:
ZONE.
50Q
51
UGG-200A
N
Escape (TJOF)
HUB CITY FORD HUB CITY FORD HUB MY FORD HUB CITY FORD
*Westcr� *Northem *Cent'al *SDULhem
$17,960.00 $17,860.00 $17,960.00 $19,060.00
Delete Options All Zones
Cral"Oontrol NA
On -Star NA
Power windows NA
Power door looks NA
Satellitr radic NA
Tilt steering wheel NA
Add Options
All Zones
Battery, 00-cca or gnater
NA.
Bi-fiml model ,- specify
NA.
CNCT mo&l - specify
NA
(',NG conversion (discuss with dealer)
NA
�Ensine UPF86-s "
A.
Factory extemal irn&e off woler
NA.
LM conversion (discuss wiffi dealer)
NA
Limited slip diffamudal
NA
Addition W Key(s) or Key Fob(z) when applicable
$27540'
AMt,FM radio with sin,gle CD
Std
Cargo area cover
$89.00,
5" round dome lamp between sunvisors
$179.001
Manuhutumes model upgmde packqa (apecify *g. bid)
$3,299.00'
SSPKG I
Heavy duly rubber floor mats
$74MI
Privapy glus, factory installed
$274.00'
Rear window deftger
Std
Rjearwindow washechriper with hftrmittent feafte
Sul
Remote keylen enfty
Std
Seat trim UPgM& - sp "
l.I
upammPra
Side air prntection (may affect cap availabifity)
Std
Tremeo anti -theft - foot wdvid4 dealer inswiled
$396.00'
Bw,kup camera with 3.5" 1AM (mar mounted camem to provide wide angle field of vision at rear
Std
of vehicle) - &cWry installed
Backup cmem with 3.5'LM (rear mounted camem to pmWz wida angle field of vision at rear of
N'Al
vehicle) - dealar insWled
Daytime running lights
$44M'
359
Page 400 of 577
VEHICLE:
DEALER:
ZONE:
N
N
LRPH
TEW TAG
TERI
NSTI
M
M.,
Escape (TJOF)
HUB CITY FORD
*Western
$17,960.00
HUB CITY FORD
*Nordiern
517, .00
HUB CITY FORD
*Centw
$17,960.00
HUB CrrY FORD
*Southenc
$19,060.00
Front licensse bivoket
NA
Fog lamps
Stdi
REg rj--rRADE PKG
NA
Full sin spare tire and ft
NA
Immobilize daytime nmning lights
NA
Nitrogen filled fires including qwatire
$199.00,
Rainshields - flange, style
$144.00 1
Runn—in bow&
NA
Tow hooks
NA
Onaide lire curie
Sul
Vent Asors - stick -on style
$144.00'
Optiond equipment - specify
$394.00'
METCAWO U4NAGEMEW SFSTAU(NIZff0RC4Nx0 CMVMR - PARIMMERALA&M-POWER
C0NM77B,IJ0V0UZZA'T- RM&RACKSIDERAILS& ROOF-RAI-ICP0&%W.TI
- Optional equipment -specify
NA
Optional equipment - specify
NA
Optional equipment ,- specW
NA
Optional equipmaA - specify
NA
Labor rate per hour
S96.001
Tempormy tag
$36.00'
'Transfer existing regisftwfion (must provide tag number)
$100.001
'Now statetag (spew" y staft, cow*, city, shedff, etoj
$165m,
MwntBMMCC.PIBZI ,® specify
NA
Maintenance Plan- specify
NA
Maintenance Plan- specify
NA
warnwty- specify
$1,740A0'
P0WEARMWCWWMI(0).DKD
WETanty ,- Speciff
$2,130.00
BAS c4m wrrH (0) DED
Wwranty - specify
$2,585.00'
Erm dw wim (oo DxD
M
Page 401 of 577
zffective Dates
-ober 1, 2016 - Sept"ember 30, 2017
ANAb*WFI*,rkk
Page 402 of 577
�- iticti'my"O" ie & u 91", 4RW In"a
FLI-ORIDAS"
'zov'r fmailan fie! wAstano"wat, 323W08504 877', 21 ou"i
DXrE: October 1, 2016
TO: ALL PROSPECTIVE RAURI-IWANTS
FROM: Steve camr, Papay Goff, DrewrerjAk, Annette Chissom,
Executive Director Deiry Executive Buainess Operations Coqpezralive Bid
Director Manager Coordinator
RE: Bid Ninniter- FSA16-VE 1114.0 Cab & Chassis Trucks & Other Fleet Equipment
We are pleased to announcie that the Florida Sheriffs Association and the Plorida Association. of
Counties has surceasf conducted its 14th statewide competitive bid, for, vehicies and heavy
equipment which includes trucks, backhoer., rnotorgradere, allicultixre type trfictors, skid
steer loaders, street sweepers, generators, and light towmu This contract is rffw.ti%T beginning
October 1, 2016 through September 30, 201.7, as long as vehicles axe avaMble through fleet,
Fhtls eill be extended and. guaranteed to any and all its of local, govern ments/pa.l.iticalsubdivisious
including but not litnited to crjimqj, local caunty board. of prubfic instruction, municipalities and/ar
police agencies, other kxal public or public salbty agencles or authontics vdthin the State of Florida,
and the state imevees and college& In addition, bids will be extended and guaranteed to arks:
other entities approved by manufacturers to participate in this coni. t„. The participating agencies
cannot guarantee any order other 'than those ordered throuea each individual. agency.
All aggencies are bound by their local governing purchasing ordinancea, rules 9--nd, regulations and
shall apply to purchases made under fids contract. All avmrded Vendars/Dealers are govenied by
their manufarwrer's agreement.
Out of' State Sales are partnitted under this contract however, again ALL Wncies are bound, 115r their
local governing -hasiriff ces, rules and regplatians and alcall apply to pumbases -made
, purr , ardinanr
under this, contract. All contractor/ dealers are governed by 'their reanufacturer's agreement. 'All
contractor/dealers referencing this contract for the juarpose of facilitating sales (purer aw authority)
out -side the State of M. must accept the terms and conditions of this contract.
In order to ensure quality service for cur user feguncies, we are requesting each of you to notiff
y
the Florida Sheriffs Association reppiAing any problems encountered in working wifth t1w. awarded
dealers. AA y issues, including but not Ifinited to, receipt of confirmation of order, delivery problerns
and. communication problems, should be reported to us by e-mail at fiect@Wsheriffs.org. This
information will be orm,videred in future Wd. awards in order to rnmire that agencies are receiving the
level of service required of dealers who wish to participate in this program.
M
Page 403 of 577
ill interested parties who wish to purchasefirom Mis contract ma,y do so by following
these simpleprocedures:
Contact 'the &%-ardad dealership listed in the wrie from which,you %Ieh to purchase and ad -vise
fnero of your ftiterest to purchase firom Bid No. FeA16-VER14A 71,.LT wM11 assist you
%Uh the placement of your order and answer any questions you may have regarding the
ves purchared through t1us program. You can only purchase from a dealer Who is listed as a
wftfiner of one of the four FAnes ka- 'the vehicle you wish to purchase. However, you mav
piu-chaac from miy a-smrrjed de -ales withm any zone (additional delivery fees may apply),.
Agencies oTdermg a r�ord, cenerai motars, chysier, or Toyota wadi-ict, please be advised ftlat you
must use the, appmpriate FINCode/F.ANI Code for the Florida Sherffe Association in order to
dbudn the manufacturer's concessions, Also, you must use your FIN Code/FAN OxIe as a
secondary number. For ftuther assistance caU the Fleet, Customer Information Center for your
pprias manufacturer.
Purchasers are rerrinded that the, issuance of a purchase order does not hi itself gine 'suntee the
placement of an order.
The purcliase order should include FSA's ConUa& Number FSA16-VRT-T14,,O as well as the
specification number, make and model of ear -h item purchased. Pleame attach the dealer quote
when available.
19
Page 404 of 577
4. Dealers have already included a 1 rem-cluarter of one percent (.0075) administrative fee in tlimr
bag -se ricintin
�, , d edl add optione that are, listed. Dealers' quotes to purchasers &,ould not inchide
the FSA administrative fee indimited as a separate line itetc, an any purcham order.
No other Rd.mi -matrafive. fee(s) VM be applicable W any transecAlon relative to the, contz-act.
6. Add/delete aptions might include a supmunipt listed by the Order Code. The pinTose of the
supersmipt is to identify which optinns correlate to a specific zone. Superscript-- WM be numbered
between I and 4, andwill =eal,x,,ind as follows:
1 - Western zone dealer 2 = Northern zone dealer
3 - Central zone. dealer 4 - Southeam, zone deRler
If a decder has beeii awarded nwre Usin orie, zo?W, they will only have one supemcKpt nurn?mw
aRmigried, and it tvill be the lowest numeric number that appfies to their awarded For
exnmple: If a elrwler is aupard ed the nov-0mr?z and souftm mnes, their addIdelete, ops for both
minez will be repremeraed ky a 'T" superscript,
m
Page 405 of 577
FSA CONTRACT ZONE MAP
WESTERN NORTHERN
BAY
ALACHUA
CALHOUN
BAKER
DIXM
BRADFORD
ESCANMIA
CLAY
FRANKLIN
COLUMBIA
GADSDEN
DUVAL
GULF
FLAGLER
HOLMES
GILCFMIST
JACKSON
IIA LTO
jMTERS(_)N
LEVY
LA,FAYE-Tl'E
MARION
IZON
NASSAU
LIBERTY
PT.Tl'NAlvi
MAWSON
ST. JOHNS
OKALOOSA
SUWANEL,
SANTA ROSA
UNION
TAYLOR
VOLUSIA
WALTON
WAKULLA
WASHINGTON
CE NT R A L
SOUTHERN
iREVARD
III
CITRUS
riLuu.10TTE
DESOTO
COLLIER
HARDEE
GL kDES
HERNANDO
HENDRY
fflGHLANDS
LEE
MUSBOROUGH
rNDLkN RTVER
MAIC rINT
LAKE
MIAMI-DADE
MANATEE
MOINTROE
OFMCHOBEE
PALM BEACH
ORANGE
OSCEOLA
PASCO
PIFIELLAS
POLK
T. LUCIE
SARASOTA
SEMINOLE
SUMTER
ROZEM
CENTRAL
m
WAWA"
.4 Win. w� —r
Rmuffimmum
Set
0dv6l__'l
5
Page 406 of 577
N61
S
A gdl A bfma, Honda
Name of Dealership
Type of Vehicle
Zone
Base Unk
Price
Rush Truck Center, Tampa
2017 Iflno 338
western
$61,940.00
Rush Truck Center, Twnpa
2017 Mno 339
Northern
$61,940.00
Rush Truck Center, Tampa
2017 no 339
Central
$61,940.00
Rush Truck Center, Tampa
2017 Hino 338
South an
$61,94-0.00
Palmetto :rd
2017 Ford F-750 (r, 7D)
wastwn
$47,250.00
Palmetto Ford
2017 Ford F-750 (F7D)
Northern
S47,250.00
Palmetto.Ford
2017 Ford F-750 (F71t)
cep tw
$47,250.00
Palmetto Fotd
2017 Ford F-750 (F 71))
soothe m
$47,250.00
Orlando Fred, ghtfiner
2017 Franghtlimr M2
*wefftern
$39,720.00
Orlando Freightfiner
2017 FreightlinerM2
*Northern
$39,720.00
Orlando Tref gbtliner
201 7.Freightl2ncr; 2
*Cefluml
$39,720.00
Orlando Freightliner
2017.Freightliner M2
*Southem
$39,720.00
Maudlin International Tmcks LLC
201.71 day
estern
$61,230.010
Maudlin International Trucks LLC
2017 Intem.tionaiDuradar
Northern
S60,230.00
SIN STATE INTERNATIONALTRUCKS
2017 Tntamafional Durasaw
Centrd
$59;945.00i
Rechtien InternationW Trucks,.Ino
201.71 Durutar
southem
$59,26100
KENWOWrl-I OF 1ACKSONVILLE
2017 Kenworth T370
Western
$67,972.00
KENWORTH COF 2NMLE
2017 Kenworth T.370
Northern
S67,722.00
Kenworth of Central Florida
2017 Kenworth. T370
central
$69,972.00
KENWORTH O.F SOUTH FLORIDA
20:17: enworth T370
Southern.
S67,40&00
Rush Truck Center, Tampa
2017 Peterbilt 337
weste m
$69,990.00
Rush Truck Center, Tmnpa
2.017 Pdarbilt 337
Northern
$69,990.00
Rush Ymck Center, Tampa
2017 Peterbilt 337
Central
$69,980.00
Palm Powbilt Truck Center Inc
2017 Peterbilt 337
southem
$70,909.00
Tampa Truck Center
2017 Western Star 4700
westem
$76,783.00
Tampa Truck Center
2017 Westem Star 4700
Northem
$76,793.00
Tampa TTuQk, Center
2017 Westem Star 47010
central
$76,793,00
Twapa Tmck Center
2.027 Western Star 4700
6hem
$76,783.00
M
Page 407 of 577
2017 Hino 339
2017 Ford F-750 (F7D)
2017 Freightliner hG
2017 Kenwordi T370
2017 Petarbilt 337
2017 Western StRr 4700
2.
jw '4to 6
IX IT"" ITF"S
A priaa
FLOREDA SHERIFFS ASSOCIATION
& FLORIDDA ASSOCIATION OF COUNTIF S
...t...s. S. ........... ............. I
& Diescl engine, mWmmn 200 FIP
a- Manufacturers sUindard automatic eanamission (with PTO provision) minimum, or approved equivalent.
b. 21,000 1b. rear
c. All axles, synthetic lube.
3. EEREQ9M&JCEjjEML-
& M-anufacwrer's standard power swering.
b. Manufa=&s standard gauges,
4. LDUEQRLLTXX&
a. Air conditioning, fkck" installed.
b. Manufactmes standard tinted glass all amund,
c. Manufactunn's qtmdard AM/F-M stewoQ
d. Heavy duty rubber floor covering inswad of caxpet.
e. Manufacturces standard Production scaft. Purchaser will select color at time of order.
L Keys: two (2) per vehicle, single key locicing system, (each vehicle keyed differently).
5. SAE IXILEML.
a. Dual moamt outside mirrors must provide a field of vision fbr vehicles to 102" width, and for towing,
b. Convex mirrors mounted below standard mirrors.
c. Interior dome lights with left and right door idivated switches.
a. Factory air brakes
b. Anti-lock brake sydem
M
Page 408 of 577
732ZAAN2HjMEL&
& BSW I IR22.5 (14 PR) or approved equivalent, front and reu.
b. Oil bath hubs, with synthetic lube,
S. LH&%%&ZL&MEJCA&-
mu
Page 409 of 577
309000 LB. GVWR CAB & CHASSIS (DUAL REAR WHEEL) - 4X2
SPECIFICATION #12
2017 Freighdiner M2
11e this convact comes with all the standardequipment as specified by the manufacbmufor this
model and FSA"s bue vehicle kpecificadon(4) requirements which wa.mcluded and made a paft offs contrWs vehicle base price as
awarded by specification by zone.
ZONE: *Weswrn *Northam *Central *Southem
BASM PRICE: $39,720.00 S39,720.00 $39,720.00 $39,720.00
IM
Page 410 of 577
FA.4y,
AM A bow", Ma6ds
309000 LB. GVWR CAB & CHASSIS (DUAL REAR WHEEL) - 4X2
SPECIFICATION #12
2017 Freighdiner M2
11e this convact comes with all the standardequipment as specified by the manufacbmufor this
model and FSA"s bue vehicle kpecificadon(4) requirements which wa.mcluded and made a paft offs contrWs vehicle base price as
awarded by specification by zone.
ZONE: *Weswrn *Northam *Central *Southem
BASM PRICE: $39,720.00 S39,720.00 $39,720.00 $39,720.00
IM
Page 410 of 577
VEHICLE-
DEALER -
ZONE:
M
Oflando lir eighfila er
*West=
$39,720.00
Orlando Freightfinrx
*Northem
$39,720.00
Orlando Freightliner
ftentil
$39,720.00
Orlazido Freightfiner
*Southem
$39,720.00
All Unes
NA
$1,918.001
NA
NA
NA.
Stdi
NA
NA
NA
Vendor must d=onstrate a discount percentage off of the HSRP or
Published Price for non-schaduled options and any optional xwdals
bid. This discount only applies to a downgrade/upgrade to the model
listed within the apacIfication.
MMM
Engine/ftnarnission upgmde - specify
$11,929.00'
280HP ISR 3500MV I
FAg!Wtr8n6MiSSkm UP9M& - spedfy
$12,904.001
3MHP,W ISOMW I
Enginathmsmission upgrade - specify
$16,901.00'
260HP ISL JSP I
EngineAransmission upgra& - specify
$18,418.00'
300.P ML 350ORDS I
Engina/transmission upgra& - specify
$21,014.001
330HP M 350ORDS I
T -
EngkrJft==iuioupgmde spacify
$24,725A0'
,345BP M 3MO= I
Engkidtansmission upgrade - specify
NA
Bn&dtMMMWi0n UppM& - SPWW
NA
Bi -fuel model - opcc*
NA
CNO pmp - specify
$66,546.001
PONY TK AND RML RECEP77C"
"
CNG convenion (discuss vdth dealer)
$82,960.00'
3 0P I300RDV 6ODGE TAMES MOUN71D BOC
LPG cowmrsion (disum with dealer)
NA
Engine hour meter
Std
ME
Page 411 of 577
VEHICLE:
M2
DEALER:
Orlando Fmighdiner Orlando Freightliner Orlando Freightliner Orlando Freightfiner
ZONE.,saber
PRICE:BASE
$39,720M $39,720@00 $39,720.00 $39,720AM
1TMns
oil
.001
AINon authorl2edsynthetic oil, TES 295 or equivalent qu d for extendedwarranty)
Std
206-1921Dual
45 gallon fiml wake
$8.19001
DUAL SOS�.
Air dryers
477-006 1
.Moiswm ejectors
$84.00'
452-0011Driver
controlledlock.
$773.001
Power windows, o*
NA
654-0111
Power windows/door loAs
$226.00'lo.
controlSpeed
Std
Tilt dwrin isheal
'NA
532-0021Telescopic
and tilt steering wheal
$477.00'
7 -l. .0 f
radioAMIFM h single
553.001
Side air bags
NA
3K 1
Tbird key
$18.001
400-101 'Upgrade
to 4x4 spec* fiwto r after. et
$32,316.001
Model upgrade - specify
del qpgmde ,- specify
829-079 ',1
Crew c4b V
$13,375.001
829-4751
" gaper 4" ..
$7,296.00'
692-0501
$1,656.00'
7.44-103 f
Options] d chassis equip,ment .- specify
$445.001
016-IC2 1
OpdotW cab and chassis1 equipment - s
$951.001
VER27CAL
353-0271Optional
cab and chassis equipment ,- specify
$793.001
1
.Optional cab and altusig equipment - specify
N
Optional cab d chassis equipment ,_ specify
N
316-035 .1.
Left-hand pilLer6" spodigld with clear halogenbulb, daler lasbMed
774.001
FACMUNSTAU.0 1
3016-033 1
right-hand ill 6" spotlight t 1 o bulb, dealerinsWled
$1,274.001
mcroRmsTALLub
Veat yr style
.
Rainshields - flange style
NA.
Spray -in liner (Rhino, .0 .X or approved equivaimt)
M
Page 412 of 577
m
IHTCH i
019-0011
297-0011
590-0011
510-1601
794-0071
311.001 '
613213541
IF YD I
m
M2
Orlando Freightliner
*Western
$39,720.00
Odando Freightliner
*Northem
$39,720.00
Orlando Freighfliner
*CentW
$39,720.00
Knaphaide under body twl boxes or approved e4uivalent
48min 1
Orlando Fmighdiner
*Southern
$39,720.00
$155.00'
$135.00'
$64.001
S494.00
NA
$167.00"
$260.001
NA
$1,699.00'
$1,117.01
$890.00,
$140.001.
$902.00'
$35100
NA
$20.001
NA
$10,144.001
$20,467.00'
$20,335.001
$11,45100'
$17,939.00'
$11,980.001
$21,755.00.1
$12,521.00'
$22,1.13.00'
$13,269.00'
NA
$13,69100 1
$14,217.00'
Im
Page 413 of 577
VEHICLE -
DEALER:
ZONE:
BASE PRICE:
24VAN I
24'TAKE
IM I
RS31
POTHOLYE
PER I
VAC -IRON'
VIPER13RL
t.
VIPOR20RL
BRMGEPORT
330000VW,53500 I
M2
Orlando Freightflner
*westcm
$39,720.00
Orlando Freighdiner
*Northem
$39,720.00
Orlando Freigh,diner
*central
$39,720.00
24 IL van roll up door (reqWma 1960 CA)
24 ft. ft stake body with 40" sides afl amund (requires 186"' CA)
Optional
PBYL=BmP ccitnY3 IJ24 QUAWTICK JOY MCES TOOLBOX
Orlando Freightliner
* Southern
$39,720M
33000 GVWR. fimtory approved 4WD
CUMMSIM-3506RDS-MMMR2 SPEED TP.&SFER CASE-MMAL EMUST
$15,135.010 1
$14,119.00'
$64,482.00 1
$96,531.00'
$105,962.00'
$24,31100 1
$89,543.00'
$55,422.00'
$59,525.00'
$115,900.00,
NA
lncls 1
S404M'
$573.001,
$573.00'
$1,499.00'
$1,498.001
$25,993.00'
VEHICLE.
DEALER:
ZONE.-
M0192MR99"
33000180
33000196
M09mi,
WALTCO C-20
WALTCO30001
794-001 1
1F , "h BODY
600 I
HYDOUTRIGGERS
M�
M2
Orlando Freightfiner
*Westem
S39,720M
Orlando Freightliner
*Northern
$39,720.00
33,000 QVWR 180"CA,
33,000 GVWR 186® CA
GVWR and CA up 'if
'r
.12K.FRONT.23 RUR Prade ' �Pe Y
WVWR and CA upgra& - spec*
moonomm Ma I
GV'WR and CA upgmde .- specify
IMPWRT2300ORkik I
Orlando Fret din
*Centnd
$39,720.00
Orlando Freightfincr
*Soutllem
$39,720.00
M=
)ptionW equipnem- specify
WDCLEPORT 18CYMM LOADER REQfJMS MOGOGWR
$34,400.00'
$8,499.0&'
NA
NA
S59M
NA
NA
$1,350-00 1
$61,475.00'
$117,933-00'
),ptional equipment - specify $37,910-00
000 Gedlan WaWr Tmk wMewss hq& 6 cab mazmW cam"k to aedywe 6 alrzWrated spmV humb locaged
1*0&0 ofba4an &wbwuk I
)pficmal equipment - specify
ELI MY
MEAMPHAITDISMISMIi
EM
Page 415 of 577
w
T.Ey0 I
TRANSFER
M2
Orlando Freightliner
*western
$39,720.00
Orlando Freightfiner
*Ncnthem
$39,720.00
Orlando Freighdiner
ftentral
$39,720.00
Orlando Freightliner
*Soulhem
$39,720.00
Optional equipment - speci:5,
$69,210.00'
PETERSEN MUS ES M LOADER -2222 NONDUMPLoU BODY MUMMER STPOBIS IUCIL BOX
OpflotW equipment ,- apecify$60,762.00'
Ld4Dmwrm LEGAcy ;8cr mAR LoADBA
Optional equipment - specily
NA.
Optional equipment - 4,mcify
KA
optiong, equipment - specify
NA.
000=1 'equipment - Sped&
NA
Optional equipment - specify
NA.
Optional equipment - spwify
NA
Optional equipment - specify
NA
Optional equipment - qw64
NA
Optional equipment - specify
NA
Tempormy tag
$100'
Transfer existing regiattution imust provide tag ntunbee)
NAI
SEED nM. BYMONTH
New stata tag (specify stwt% caswty, city, sheriff. ebs.)
NAI
SEE DL4M- VARIES BYE WR AND MDNTH OF PURCMM
Maintenance Plan - specify
NA
maintenmce Plan -s
NA
Maintenance Plan - specify
NA
Warranty - specify
Std
2 YEW UAVARM AffM
Wananty - specify
Stdi
ALLISON 3 YKMV UNLIMTED AELES'
wommy - specify
NA
Diesel Wanswity - specify
Stdi
ISB 2 YEARS UNMUTED I
Diesel Warranty -specify
Std
UARS OR 250K MLES W&CHADS9 COMM FLUT
Diesel Wanwry - specify
NA
EM
Page 416 of 577
Name of Dealership
Zone Base 11nit
Price
Palmetto Ford
2017 Aut 64
West=
$142,480.00
IN41
2017 An6
Northern
"FIXACT11,A-1
l
A-'V
Kenwarth of Cenbvl Florida
2017 Autocar ACX64
Central
AM Ab"o ftarid's
Zone Base 11nit
Price
Palmetto Ford
2017 Aut 64
West=
$142,480.00
PalmettD Ford
2017 An6
Northern
$143,490.00
Kenwarth of Cenbvl Florida
2017 Autocar ACX64
Central
$155,939.00
PalmeW Ford
2017 Autos ar.ACX64
soufficM
$138,850.00
Container Systans & Equipment Co., Inc.
2017 Cxwc Carrier LET2
wedem
$174,778.00
Coy Systems & Equipment Co.,
2017 Cnme Carrier LET2
Nortbcxn
$174,778.00
Container Systems & Equipment Co., Inc.
2017 Crane Canier LET2
can tmi
$174,77SA0
Container Sys tmns & Equipment Co., Inc.
2017 Crane Carrier LET2
Southern
$174,778.00
NEXTRANT TRUCK CENTERS
2017 Mack. MR Series
western
$139-5018.00
NEXTRAN TRUCK CENTERS
2017 Mack MR Series
Northern
$139,018M
NEXTRAN'TRUCK CENTERS
2)0 17 Mack NM. Series
centrId
$139,019.00
NEXTRAN IRUCK CENTERS
2017 Mack XM Series
South em
$139,018-00
Rush Truck Conte4'Fampa
2017 Pdarbilt 320 -520
*Wcstem
$131,929.00
Rush Truck Center, Tampa
2017 Peterbift 320 -520
*Northem
$131,929.00
,Rush Truck Center, Tampa
2017 Peterbilt 320 -520
*Cenval
$131,929.00
Palm Peterbilt Truck Canter Inc
2017 Paterlbilt 320 -520
*Souffiern
$133,007A0
SM
Page 417 of 577
Qrl
EX
ATCS1 T �''€
FLORIODA SHERIFFS ASSOCIATION
t .
Mt f
1
l I
SPECIFICATION
2017 Autocar ACX,64
2017
2017 Mack MR Series
2017 Petablit 320 -520
includedListed above you will find the model numbers of the vehicles that
will be - f-
- -
ll itenna factory installed
unless otherwise noted.
- - i-1 I J
d BP 16 cylinder fflwel. engine, manufaaMmes I IL minimum
a. Allison 4500.RDS autornafic transmission
XQLU Ekf.b
,.. Ahernator - 12 volt I OOA
K Prernitun engine hoses
„ Injection pump - electronic en&c omtral
d. Radiator , arapproved equivalent
Air restriction monitor int&e mounted
„ Fr steel o=traction matched to GVW and mounted body of truck.
b, Wheelbase - 209"
RFront bumper painted awl
d.gallon, minimum
e„ Air dryer-'.edi ted, or approved equivident.
MIMMM
a. Horn _.m single air trumpet
Page 418 of 577
h, Mirmrs _ West Coast to incl 7.5" convex.mounted t .lower MIr.MrbMCk0t.
c. 1 . s — ISH cam type :16.5" x 5" - ftnt and 16,.5" x 7" Q .+ maranti-look without automadc t2dion oontml,
r approved equivalent
du Slack adjustmr.
e. Daytime running lights.
Backup.alarm
" Front axle — 20,000.1h„
b„ Fmnt wheels ._ steel 10 hole.hub :
,. Front tires l der 0289
d„ :Front .hubs ,_ iron, or approved equivalent.
e, oil type with synthetic lube
M&E.AXIII
. Rear We ._ 40,000 :K
. Rew wheels ,_ steel 110 hole hub piloted
c..Re_ .I I.R22.5 Goodyear 0124 unisteel tMflon or approved equivaleaL
d„ Hubs, or approved cquivWent.
.: Power (fivider with vaming light and. r (Includcs in n i)
%, ELIMMAL
," Circuit protection , fuses except :h d wiper circuits whichutfliza circuit breakers,
b.Hand t1trottle .— elecirnnic hand throtda operated &mugh cruim contmi when in PTO n l .
o" En&e e .protection ,_ engine shut down systm monitorhigh water tamp, low oll pressure, high exhaust tamp, hi h
transrnission tomp.
ME
Page 419 of 577
k
ME,
All A?q,a,; I'Warida
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
609000 LB. GVWR CAB & CHASSIS - 4X6 TANDEM AXLE REFUSE TRUCK
(ONLY)
SPECIFICATION #15
2017 Mack MR Series
The Mack MR Series purchwed through this contmet comes with all the standard equipment as spacified by the manufactmr for this
model and FSA's base vehicle specification(s) requirments which are included and made a part of this conftds vehicle bac price as
awarded by specification by zone.
ZONE: Western Northern Central southem
BASE PRICE: $139,01,8M $139,018.00 $139,018.100 $13.9,018.00
9M
Page 420 of 577
VERICIS.
Nut SCA
DEALER:
NEJCI'RAN M, UCK
Engine upgrade - spicy
CENTERS
.
WOO,'
BASE
$39,018,00
Order Code Delete Options
Enginchransmission, m spwify
Engin, Arawmission - specify
Emginahransmissiaa
ng1 ea missio -specify
M
NEXTIUN CK
CEMERS
` dhem
139,'1.0
NUCIRANTRUCK
CENTERS)
Centil
$139,019.00
.00
NEXTRAN TRUCK
1 MRS
SO
$139,018.00
F.'1
"Vendor must demonstrate a discount percentage off of the MSRP or
'Published Price fox non—scheduled options and any optional models
bid. This discount only applies to a doungrads/upgrade to the model
listed within the specification.
Engiva, upgrade - specify
$929.001
3451,rP wirk 128&bA Zanim
Engine upgrade - spicy
NA
Ragine p - ,s ,
NA
Engine upgrade - specify
INTA
p -specify
Tmnsnfissionp - specify
Traumissiontip - specify
Transmission p - specify
NA
Transmission - specify
Transmission p - specify
NA
a 425 Prong Whmlj 22.U1., 1
,009 lba GVW package
NA
specify
CTVWR. upgrade - spicy
NA
speeffy
NA
upgradeGVWR - specify
Hybrid°pan
NA
BI-fiml model -sp i
CNG prop - s , ify
2,932.00'
. wig CUwmm ISL -Cr 320HII, FM, TAMNOTSCLUDID, AM CMSMW
CNS conversion (dis=u with deWer)
NA
UG convasion (discuss with deWa)
NA
Nitrogen filled Ums including spare
RM
Page 421 of 577
VEHICLE
DB'AI,FR-
ZONE;
BASE CSB
2731001 t
2401501 t
26810201
1361035 1
2682010 t
� . X 20 RDA
NEX 20 STA 1
FE. '
1442100
i
1442102 1
1442101 i
254MI 1
NEX 60
174 1.
NEX 60
1
NEX
20 t
NEX25RRL1
. 3 2 RRLNEX 40 RFL1
NEX
C 1
23
RASL1
Norlsbem
5139,0911.00
EXIM.M4 TRUCK
CEYrER,S
Central
$139,019.00
NEXTRANI TRUCK
(XXIMS
9 ern
$139,099.00
m
Im
in
,297.001
$6,95.2,001
$9,450.00:1
$1,46.1.00'
NA
NA
$3,49&00'
$4,594.001
$3,490.00'
1,303.001
35,767.001
52,054.001.
$54,639.001
$64,377.001,
$67,750.00'
$103,900.00'
$27,111001
$117,927.00'
525
Page 422 of 577
ON
2931004 1
3180001 1
90113591
4240003 1
1529009
4710001
BOT0001
6410002
0159003
AB8001
3530001
NM Series
NA
Wefwnkh badesftaw lAwfaflowft., Br*ep-t B -Z P -k, GalhmaA Hail Loa&weeo McNalso, A?e%N Way, Pw-Mm-,
PaPW Wayne iAbne0 rs I
NEXMANTRUCK
NEXTRAN TRUCK
NEXTRAN TRUCK
N EXf R A N TRU C K
cmnmli
Chi TERS
CENTERS
CENTERS
W005M
NoAlwnn
central
southern
$139,019M
5139,018.00
$139,018.00
$139,019.00
OptionW mounted body - qpw%,
$2,999.00'
F+,R (10) 33 U,20 M60A Artopfam AN Paddm Mes an Swel Wheek
$120,750.00
3.1 CIT JVD R$Wr Auwnumd A* Lvachr
$141.001
W. Yjpe Cab Doors with of Windbws RH+LH &andwd Sfift Windws
Optional mounted body - specify
$500.00'
Wesf Cowl 'Moto Mmm-Packp, LU+RffMaft=&d=dHeaWWUSm&&0*)
$47,613.00'
60L -Above Fmw RoloffHoLn and Twp
$316001
Ructawdar Comm MrwAbmAHDaw
Optional mounted body - specify
$244.00'
Be* Bidider Air Llrw, Fwwyy raAaffed for Pnewade.19Y Skt Conmkv I
$101,741.00'
36
$64.001
A wo Shmi OfffEw RarholEnwotement Symm, 91mm M Reverw r"ar
Optional mounted body - specify
NA
Wefwnkh badesftaw lAwfaflowft., Br*ep-t B -Z P -k, GalhmaA Hail Loa&weeo McNalso, A?e%N Way, Pw-Mm-,
PaPW Wayne iAbne0 rs I
Optional mounted body - specify
NA
Optional mounted body - spr—cify
NA
Optional motaitcd body, - specify
NA
Optional mounted body - specify
NA
Optional equipment - specify
$323.00'
R=r Non Hv**j FW1M r 1
Optional equipment - specify
$16%001.
BaUvy Disconneel Switch 'Naming Riven' wit Confmahan Light
Optional equipinew - qmi&
$2,999.00'
F+,R (10) 33 U,20 M60A Artopfam AN Paddm Mes an Swel Wheek
Optional equipment - specify
$141.001
W. Yjpe Cab Doors with of Windbws RH+LH &andwd Sfift Windws
Optional equipment - specify
$500.00'
Wesf Cowl 'Moto Mmm-Packp, LU+RffMaft=&d=dHeaWWUSm&&0*)
Optional equipment - specify
$316001
Ructawdar Comm MrwAbmAHDaw
Optional equipmant - specify
$244.00'
Be* Bidider Air Llrw, Fwwyy raAaffed for Pnewade.19Y Skt Conmkv I
Optional equipment - specify
$64.001
A wo Shmi OfffEw RarholEnwotement Symm, 91mm M Reverw r"ar
Optional equipmad - Vocify
$8,166.00'
DrvpFk=Mb4*aMawf&-kr-FCA== I
Optional equipmant - specify
$290.00'
Cab Frmf C6rarPraAvrfiwvRdqfwvenwnffbr LCF Chad, I
OpdoiW equipmm - specify
$268.00'
Man Pho Urakr BwWr + Rh&aor
Optional equipment - specify
NA
Optional equipmant - Specify
NA
Optional equipment - specify
'NA
options] etluipme& - Specify
NA
Tempomry tag
I
Transfer =dIng remstration (must provkle tag number)
$100.001
IM
Page 423 of 577
N
New I
Plan B IM
'MP7I
Allison
Rmfim
mm
WA Series
NLMMM TRUCK
CENTERS
wasimm,
5139,018.00
NEXTRAN TRUCK
CENTERS
Nortbam
$139,019.00
NEY7M ANMUCK
CENTERS
entre
$139,019.00
NEXTRAINFIRUCC
CENTERS
Southern
$139A18,00
New state tag (specify state, county, city, sheriff, etc.)
$300.00'
Mainewme PIM - Specify
NA
Maintenance Plan - specify
NA
maintuAnce Phu, - sprci4r
NA
wamnw - specify
$2,900.00
Exwmkd Wwm* 60A6whs JOO,000 Wes an Wwk 4fier DvalmentSydem amdAAwkMP7EnOh# Under 46GHP
WayTanty - specify
$1,010m
&&n&d Ormwo forAfimm Thanwuum 450ORD9 649 Mmdm SM M Afikw, Rqfmqm 47pbozLon
Wammly - specify
NA
Diesel warroty - specify
Std
SUWvdMexkImw WwnmV 24 AkmAr 250,000 Mks
Diesel Warmanly - specify
NA
Diesel Wumuty - Mmify
NA
527
Page 424 of 577
Ew:r;Wjr�
Page 425 of 577
Eam
12120116 MWS X&A,
Page 426 of 577
Page 427 of 577
DIMA-L
S e Employee.
Contract Pricing
%elcll Empm_w% em mA as Grm"y�=,'Av
Envkwew, wd ImIr immUm WrAw, mi mmw,
U wk mm, ft -d ew, Ins& orSAA.1 W,, CWT v.*V,
s�aw arroAR C'.."'Corw prrnq.
CALAIL: [MOW) 046 -off" or go to
vaww.duvmHlarcLmom
PrIntaAii 12/20116 S'aid, Uzm 'm'L"aMm
Page 428 of 577
QUICK QUOTE SHFET
rOR V13MCLESSOM TMER Uffi FLORIDA SHERIFTS ASSOCIATION CONI RACT'
FSA 1 G-VEH 14.0 & FSA I G -VEL M
F
FIASM 1 011
REQUESTING AGENCY-
CA of 8 meon Ban
OfflGINAL QUOTE DATE:
CONTACT PERSON:
BIR DM -ft
PHONE NUMBERu
FAX NUMBERu
:1N
MODEL:
SPECIFICATION
PAGE *
BASE DISTPJCT PRICE:
MWA
http:ihvww.ftheurs ft.org
OPTION CODE 0
DEWRIP110k
OP'nON COST
WSWR COLM mm W GAFUMT WTIMM poenu S7'D
pp
las
..........
-5'1�",E'11 . 7-,-"-,""," . -,", .. ................
1f ............ ................... 7",-, . ....................... . ...........
. ........... 7 . . ............
$185,00
......... . .
...........................
. . .............
. ......................
Mw "M ......................... . --- - - — — - --------- - --- --- ------- ............
........................ . .............. . . ............... 7 .......
............... --, ... . ....... ............... . . .... ...............
............... ......................... . ..............
..... ........ ................... ..
. . .............................................
...............
. ...............
00
..........
-- ......... . ............
.................... ..
. ..................
........ . .... .................. .
............. ... .... .... .............
....................
............ .. ..........
...........
TOTAL OF OPTIONS:
xgmsmma-�
... .. ..... .....
............ .. .............. -
$390.00
TOTALCOST.
&M-047-fln
CITY 1
$24 917 00
Conumnts:
AUM NAWN C6"4 LE DWGE JEEP RAM
'VEHICLE QUOTED BY: Steve Hazu-, Flee, I DmmmkAmmt
7 Want to ba YourFleot Pow'dee
Mr
I appesdate ft oppoduni(y io su&-,it this quaistfan. FVsese revfew it carefully, IF them am ary erfm or chanw, plesse feel fteb coniW me at any
fffne, #'srnah"y&h4)pybb9aFssWsWnc9
Boyrft Bftch--WDD1.76-1d!-MWF8A2G17 Qw'e Shest- Page 429 of 577
COMMISSION 1 .0 17/2017
the rY2016/2017 budget In thie amount of $1,753,925.00.
EXPLANAMON OF T.
The Fleet Administrator recommends the annual purchase f thi (30) replacement vehicles collectively for Police and Public
Works/sanitation app din the Fiscal Year 2015/2017 budget. Attached Is spreadsheet Indicating vendor, number of
unites ordered, user department, bl ntr ct Information, and cost.
The Fleet Maintenance Division Intends to award the following vendors for purchase as follows (see attached Exhibit S for
vendor details):
A. Duval Ford for ekhteen (18)units, twelve 12) Ford Interceptor Utility patrol vehicles for Police in the amount of
$341,976, One i1) Ford interceptor UtIlItV fbr Police Admin in the amount of $27,808, Orme (1) Ford -150 Cargo Van
for Police in the amount of $21,423, and 'Four ( Ford Fusion's for Police in the surmount of $68,748. These units utilize
the Florida SherIffs Contract.
the CltV to provide services to our residents.
FISCAL IMPACT. Budgeted
FY2015, 017 Budget for these replacement vehicles =$3,753,925,00
Purrhase price t tai of these repbcement vehicles =$2,055,904.00
To def r or not purchase these seiKUve replacement vehicles, By deferring urcha , departmental
maintenance cost and equipment downtime would increase and Sanitation routes will not get collected as scheduled,
Page 430 of 577
STRATEGIC PLAN APPS . Buying the right vehicle at the right time fbr the right cost yields cost efficiency.
CUNIATE ACTION: Yes
CLIMATE ACY10N DISCUSSION: Ali vehicle needs 1n departments are careMly evaluated with the respect to fuel consu rnptibn.
Where possible, more fuel efficient vehicles are selected.
'VENDOR NAME. Varlous'Vendisrs- refer to agenda attachment
Page 431 of 577
F
Phone: (90) 972-W3
I
M(W- (85A) 398-6810
CeU: (M)-'493-4723
Fam (950) 31.48-6827
214ke
WnAJ" DARTY
Cnyy,OFBOY.NTOIKUAOK
56i-742�013
CmAjact# FSMS-VEL-24
All v*Mcbo Will be *Mmr@O WHrrV W100, BOOM chcoma dftmMawler.
Pkme mftm quote abmgptwvhws.oj*r.
AM Sou& Ferdon BlFdp, CWsiview, FL. 32536
Page 432 of 577
211-064;
WMLLAMD \Y
» . £% OF SOYMMN BUCH
561-7424215
FIX6. (M 39"W
Cwtmstf FSAMVELa#
Joe <i
A « \par
1. ' Offim
2 `
4723 GO
!!G ` will 6 WHITE uAms &gamy choesma cVffwvm color.
Plom rOmrn quote&" wfth pumiw&sorder.
%0 $014 pen f* "wkw.^ 32536
Page 433 0 577
Orlando Freightfiner
2455 S. Orange a' #
Apopka !
407-295-3846 eKt 122
407-291-8408
407-509-6651
1 - i r - + � - i ♦ # # # r r
# - # r 1
#
! /T
3700GVWR see♦complete
Specifications
744-103 heated moto mirrors
$ 445.00
5738D Bodypiggy backed i
Container# •
# #r- 520
!!+
Credit # 35 #. in of ryard body #
Dealer add Stand ♦ Right Hand Drive
$ 19,,540.00
Option to 300HP
$ 927.00
Option to C -brake in lieu of exhaust brake
$ 2,547.00
Option to Reyco 230001b rear suspension
$ 2y622.00
Option to 7116X3-9116XII-118 frame
$ 953.00
Option hood mtd mirrors
$ 155.00
Option work broke
$ 36ZOO
Option auto neutral
$ 114.00
Option towing
200.00
Total
$179y629.00
E
Bob Scharpnick
Municipal
#
Page 434 of 577
C:FSTONMR: CITY. OF BOYNTON BEACH, Fl,
BID B4,, tai,
',
DESCRIPTION:, CASL REFUSE TRUCK
BASE PRICE: 139,018
0 4 6 rGVWR
66K
8
4.
1442102
DUAL SIT DOWN STEER
4,59,15.,
3180001
BATTERY DISCONNECT
4240003
2 MC DOOR
141
4710001
DOORMIRROR
31
B0001BOT0001
BB AIR LINES
4;
,
6410002
i
,NEW
M38001
CAB CORNER PROTECTION 290
3530001
SKID PLATE
268
. GS
l," TAG
30
PLANB
5/250 ENGINE WAR
2800
:*
ALLISON
,+O R TO 5 R
1010
CHASSIS TOTAL
151,093
New Way Sidewinder
.31 ASL
122,
TOTAL...
Page 435 of 577
3409 Industrial 27th St. a, Ft. Pierce, FL 34946
(772) 595-9171 FAX * I -BOD-782-4134 # (772) 595-6940
"A Certified MBE Woman Ovmed BusinesW'
Via email' dgluckler@ncxtrancorp.com
Southern Sewer Equipment Sales is pleased to announce the opportunity for the City of
Boynton Beach to purchase a, New Way Sidewinder 31 yard Wde loader refuse body mounted
on your su itable chassis off the Florida Sheri ffs Contract FSA 16- VEHI 4. O. Spvcry cailea #15.
Please review the attached equ mment list.
Price AM include delivery to any Florida municipality.5-
M1 lLhlI
i �
[ �Me t
197" Usiable CT
64,000 lb. GVWI?, Tires mum neeg-1 Florida DOTGV92 req1tiremcels
Front Engine ?TO
Automatic Transmission
Please feel five to contact Joey Westberry at (772) 934-820 1, if you have any questions.
Page 436 of 577
EQUIPMENT LIST
CITY OF BOYNTON
October 17, 2016
Page 437 of 577
Orlando Freightliner
2455 S. Orange # #
Apopka f
407-295-3846 ext 122
407-291-8408
f
651 cell
♦
' ! / • ! ii';Ili f'
Spec ''
jr 720. 00
33000GVW3500 see attachment I forrr
of specifications
f
Upgrade to Hardox 2030 body $ 11733.00
Upgrade to 380f f 2,813.00
Total $134,567.00
BobMunicipal
Page 438 of 577
NOV-06-2016 23:23 Orlando Fre igFit linor
Pearsen Industries, Inm
4000 StvAe Road 60 W
1Akp-mkk"—
BLLTO: OFKANW FI L8
206 a. ORANGE BLOSSOM TRAIL
QUOTA1-10N
NOUST"' 1_15.1
1-117w"
ORLANDO FREIGFMJNER
246a S. ORANGE BL6660M TRAL
APOPKA, FL 3VM
APOPKAFL 32703
us
us
End unr Is BMTON BEACH, FL (C17Y OF)
C00 EA
CIA Ir
Sir, 4 r"", sk'W Lwil
I V4(20i 6 OCIOOOOOOI970 RAS,
0� P13EPAID A-SAR DRIVE AVVXY
Unit cwpieOon irmMer aiclum or quated avwmj5 wq;wchf� Vol 4 latet
No Chassis Bebrom,JANUARY
10.09 Lm
LED TYPE BODY UGHTS, 16 EOL
I = EA
0XL3 MML TL3 SAM LOMEN
1.00 EA
03.11GA1 HEAVIf OM SMO MOM
1.00 EA
01.24 QRhnNG HEAT SMELO tFOR DUAL CONTR= ONLY)
L(W EA
07.1063W ffANCAND ISUCKEr W
1.00 EA
I(L04 BUM 900WUP VARNING LIONVAUDIDLE ALARM
1.00 EA
12A5 NO HOSE GUAM)& HEAD A VALVE RANK
1.00 EA
12,3a NO M CONTROL BOX THROT71E ENGINE KLL A HORN
UO EA
1zQ2Tp TANDBA PUMP IN LJEU OF SINGLE is OMP
1.00 EA
ICO2 LOADER SINGLE COLDR JENAMEL) AS DEFINED BELOW
1.00 EA
T PAINT LOADEM P! V&=
2.00 LOADER AS OMFN3URED ABOVE E-A
8.29203"[IX
UMEL HDX-2no HARDOX 8M IN'SDER SAV FLOOR
I.W EA
&31 plaftco
P1 8Mr-YWNMNG LOAD COMMIN
C00 EA
L40 8430
STANMR0 BMW DOOM FOR BODY
1® EA
BA7ML43W
VARE LOOM FOR BODY VAPJNG
1.00 EA
10.09 Lm
LED TYPE BODY UGHTS, 16 EOL
I = EA
L77ANSI
ANO Z246 PACKAGE
1.00 EA
11.026
KUY GOLM BLACK
1.00 EA
2.00 8.0 MJAAP BODY
M COWWRED ABOVE
EA
�Zwll
ftmaturm Dais
a
fo�je O.?Q of 577
Prepared r:
III Daq
Cky of Boynton Beedi
222 NE 9th Avenue
Boynton , FL 33426
Phone: 661-7424215
Pmpared by-.
Bob Scharpnick
ORLANDO FREIGHTLINER
2455 S. ORANGE BLOSSOM IL
APO , FL 32703
Phones 72953840
SPEC],
OPOSAL
Data Codi
Description
PRL -14M
PRL -14M (FF:1 01)
.m_
D L-002,
SPECP 21 CIATARELEASE VER 002 -,
001-172
I2 106 CONVENTIONAL CHASSIS
218
2010 MODEL YEAR SPECIFIED
002-004
SETL - TRUCK
01 02
g
STRAIGHT LICIT PROMS!ON
-001
LH PRIMARY STEERINGLOCATION
AAI -002
TRUCK CONFIGURATION
AAG-001
DOMICILED, USA 50 STATES (INCLUDING
CALIFORNIA AND CARB OPT-IN'T "TE )
AS"10
UTILITY1REPAIRMINTENANCE SERVICE
A84-IGM
GOVERNMENTBUSINESS SEGMENT
11
FIXED LOAD COMMODITY
AA5-002TERRAIN/
: 100 (ALL) OF THETIME, I
TRANSIT, IS SPENT ON PAVED ROADS
ABI -008
MAXIMUM0EXPECTED GRADE
AB"01
SMOOTH CONCRETE OR ASPHALT PAVEMENT ..
MOST SEVERE IN -TRANSIT (BETWEEN SITES)
ROAD SURFACE
OMD91
MEDIUM VWARRANTY
0
EXPECTED FRONT LF() LOAD: 1200.0 the
AGO -99D
EXPECTED REAR DRIVE () LOAD:
00.0 Ibs
A63 -99D
EXPECTED GROSS VEHICLE WEIGHTCAPACITY
. 38000,0 Ins
p.
licatlon VervIon 9. 1.016 1 W7/2018 10.44
Date Version PRL -14M.002
Cfty of Boynton Beach TI.3 Page 1
Page 440 of 577
Prepared r.
UI D
Ofty of Boynton Beach
222 NE 9th Avenue
Boynton h, FL 33425
by 551-742-6215
BobPrepared by:
Scharpnick
ORLANDO FREIGHTLINER
2455 S. ORANGE BLOSSOM TRAIL
APOPKA
yyy
, FL 703
I h ne: 72953
Daft Code
rips
3-005
FLATSEDIPLATFORWSTAKE SO'
AF7-99D
EXPECTED BODYIPAYLOAD CG HEIGHT AB
FRAME "XX" INCHES. 32.0 In
r rc
101-22M
CUM L9 250 RSP 2200 RPM; 2200 OO RPM,,. „ .
720 LBfFT 1300 RFI
72A-070
70 MPH ROAD SRSFO LIMIT
79B-000
CRUISE CONTROL SF55O LIMIT SAME AS ROAD
SPEED LIMIT"
79 -O 7
PTO MODE ' INOI RPM LIMIT -1100 RF
70P-002
PTO RPM WITH C'RU'ISE SET SWITCH - 700 RPM
90-003
PTO RPM WITH OR'LIISS RESUME SWITCH - 800
F
79S-001
PTO MODE CANCEL VEHICLE SPEED - 5 MPH
70U-007
PTO GOVERNOR RAMP RATE - 250 RPM PER
SSOORO
79W-001
ORE REMOTE PTO SFSO
79X-005
REMOTE E FT''O SPEED 3 SE77ING -' 0 RR
SOG-002
PTO MINIMUM RPM - 790
02
REGEN INHIBIT SIS U THRESHOLD - 5 MPIq
99C-017
2035 ONSOARD DIAGNOSTICS/2010
EPAICARB/rINAL OHO17 CONFIGURATION
99D-009
2008 CARBEMISSION CERTIFICATION - OL IN
IDLE (INCLUDES 6X4 INCH LABEL OR LEFT SIDS
OF HOOD)
13E-001
STANDARD OIL PAN
105-001
ENGINE MOUNTED OIL CHECK AND FILL
13
ONE PIECE "SALVE COVER
014-099
SIDE OF HOOD AIRINTAKE WITH FIREWALL
MOUNTED OO DSO AIR.. O - INR
124-1 D7
ISR 12V 1 l OLIADRAMOU14T FAO'
ALTERNATOR VWTH RE-MOTER" OLT
SINS
292-098
2) ALLIANCE MODEL 1231„ GROUP 31, 12 VOLT
MAINTENANCE F w S 50 OTHREADED
STUD BATTERIES
20D-017
BATTERY BOX FRAME MOUNTED
Page 441 of 577
Prepamed for. Prepared by:
SIII Darty Bob Scherpnlck
CRy of Boynton Beach ORLANDO FREIGHIUNER
222 NE 9th Avenue 2455 S. ORANGE BLOSSOM TRAIL
Boynton , FL 33425 APOPKA, FL 32703
Phone: 1-742-6215 Phone: 407296
Date Code
Doecrl;dlicn
282-0,01
"SINGS -L DEATTEEN BOX I PML ICY MJNt I LI......
SIDE LIN "MSIRj',!I
201-017
W11RE GROUND RETURN FOR BATTERY CABLES
WITH ADDITIONAL FRAME GROUND RETURN
289-001
NOWPOLISHED 13ATTERY BOX COVER
243-055
POSITWE LQAD DISCONNECT WITH CAB
OU14TSO CONTROL SWITCH MOUNTED
OUTBOARD DRI IS SEAT
107-032
CUMMINS M INS I I 1 15.7 CFM AIR
COMPRESSOR SSSOI I INTERNAL F -VALVE
105-052
STANDARD MECHANiCAL AIC COMPRESSOR
GOVERNOR
131.013
AIR COMPRESSOR DISCHARGE LINE
152-040
ELECTRONIC ENGINE INTEGRAL INN AND
DERATE PROTECTION SYSTEM
128-473
CUMMINS EXHAUST BRAKE INTEGRAL
VARIABLE GEOMETRY TURBO WITH OWOFF
DASH SWITCH
016-141
RH INBOARD FRAME MOUNTED HORIZONTAL
AFTERTREATMENT SYSTEM ASSEMBLY WITH
HORIZONTAL TAILPIPE
28F-002
ENGINE AFTERTREATMENT DEVICE,
AUTOMATIC OVER THE RQAD REGENERATION
D DASH MOUNTED REGENERA71ON
REQUESTSWITCH
23MOI
STANDARD EXHAUST SYSTEM LENGTH
237-052
RIS STANDARD HORIZONTAL TAILPIPE
23LI-009
5 GALLON DIESEL EXFLAUST FLUID TALK
I -00'3
1014 PERCENT DIESEL EXHAUST FLUID FILL
43X-002
LIi MEDIUM DUTY STANOARD DIESEL EXHAUST
FLUID TANK LOCATION
23Y?1
STANOARD DIESEL EXHAUST FLUID RIS I-2
MOUNTING
43Y-001
STANDARD DIESEL EXHAUST FLUID TANK CAP
273-075
NORTON DRIVEMASTER13 0 I FF
FAN DRIVE
276-001
AUTOMATIC FAQ CONTROL WITHOUT DASH
SWITCH, NON ENGINE MO l
110-003
CUMMINS SPIN ON FUEL FILTER
173-043
COMBINATION FULL FLOWIBYPASS OIL FILTER
26M1 3
1100 SQUARE INCH ALUMINUM RADIAMR
103-039
ANTIFREEZE TO -34F, OAT (NITRITE AND
SILICATE FREE) EXTENDED LI T"
COO
171-007
GATES BLUE STRIPE O T HOSES O
EQUIVALENT
Application Version 9. 1,016 11/07/2016 10:44
Date , � . ,
Page 442 of 577
Pmpared rm
Ill
City of Boynton Beach
222 NE 9th Avenue
BoYflion Beach, FL 33425
From 1- 1
Data coo
-172
01
0
CODS t' NT ` N lO i HOSE CLAMPS Jmoilz
("'00LAN"T HOSES
RADIATOR I VALVE
LOWER IT"GUARD
ALUMINUM U FLYWHEEL HOUSING
ELECTRIC GRID AIF INTAKE WARMER
Prepared by:
Bob Scharpnick
ORLANDO FREIGHTLINER
2455 S. ORANGE ELo GSM TRAIL
op , FL 32703
Phone:
407295380
8413-012
ALLISON VOCATIONAL RATING FOR ONIOFF
HIGHWAY APPLICATIONS AVAILABLE WITH ALL
PRODUCT FIIILIE
84C-023
PRIMARY E GEARS, LOWEST GEAR 1,
SRT" GEAR 1, HIGHEST GEAR 6, AVAILABLE
FOR 3 PRODUCT FAMILIES ONLY
3
SECONDARY NODE GEARS, LOWEST GEAR 1,
START GEAR1, HIGHEST GEARS, AVAILABLE
FOR 300014000 IIT FAMILIES ONLY
84E-000
PRIMARY SHIFT ' LE RECOMMENDED E
DTNA AND ALLISON, THIS DEFINED BY ENGINE
AND VOCATIONAL USAGE
84F-000
SECONDARY SHIFTSCHEDULE
RECOMMENDED BY DTNA ANDALLISON, THIS
DEFINED BY ENGINE AND VOCATIONAL USAGE
PRIMARY HI BLEED RECOMMENDED BY
DTNA AND ALLISON, THIS DEFINES BY ENGINE
10 VOCA71ONAL USAGE
84H-000
SECONDARYSHIFT SPEED RECOMMENDED BY'
DTNA AND ALLISON, THIS DEFINED BY ENGINE
AND VOCATIONAL USAGE
84L-000
LOAD aASED SHIFT SCHEDULE AND VEHICLE
ACCELERATION CONTROL RE -COMMENDED BY
DTNA AND ALLISON, THIS DEFINED
VOCATIONAL USAGE
000
NEUTRAL AT STOP - DISABLED, FUE ELSE
DISABLED
64U-000
DRIVERITCH INPUT - DEFAULT- No
ITCHES
Page 443 of 577
Prepamd for
Bill Darty
Oil of Boyntonh
222 NE 9th Avenue
Boynton Beach, FL 33425
F. 561-742-6215
Data Code DesmiCUon
Prepared
Bob Scherpdak
ORLANDO F IGHTLI FIR
5 S. ORANGE BLOSSOMTRAIL
APO , FL 32703
phone: 40729535
34C-001
ELECTRONIC TRANSMISSION U OF F
ACCESS CON UT°OIT FIREWALL MOUNTED
362-035
CUSTOMER II4 TLL D CHELSEA 277 SERIES
O
3-002
PTO MOUNTING, lRH SIDE OF MAIN
TRANSMISSION
1-015
MAGNETIC PLUGS, ENGINE DRAIN,
TRANSMISSION0 IN, AXLE(S) FILL A14D
DRAIN
5-003
PUi I l BVrTON ELECTRONIC SHIFT" CONTROL,
GASH MOUNTED
TRANSMISSION PROGNOSTICS TI - ENABLED 2013
373-015
WATER TO OIL TRANSMISSION COOLIR, I
RADIATOR END TANK
5 003
TRANSMISSION OIL CHECK FILL WITH
ELECTRONIC OIL LEVEL CHECK
35T-001
THETIC TRANSMISSION FLUID(TES-295
OOILII
O-1 5'
DETROIT -1 2.D,3 12,0006 FFi 71.5 KPI/3,74
DROP SINGLE FRONT AXLE
402-040
MERITOR 15.5 +(51 T" 'IDI T'
F O
BRAKES,DOUBLE ANCHOR, FABRICATED
SHOES
403-002
N014 -ASBESTOS N014-ASBESTOSFRONT T° Ee LINING
41M23
CONMET CAST IRON FRONT BRAKE DRUMS
409-021
SKF SCOTSEAL FLUS XL FRONT OIL SEALS
408-001
VENTED FRONT IMUS CAPS WITH WINDOW,
CENTER AND SIDE PLUGS - OIL
415-022
STANDARD SPINDLE MUTTS FOR ALL AXLES
405-002
MERITORAUTOMATIC FRONT SLACK
ADJUSTERS
X50
TRW THP -60 E I O
539-003
OWE STEERING PUMP
534-015
2 QUART SFE THROUGH IR STEERING
RESERVOIR
40T-001
ORGANIC 80190 FRONT L. LUIS
fly
820-1 FO
12,000# DUAL TAPERLEAF FRONT SUSPENSION
Page 444 of 577
Prepamd for
III Darty
City of Boynton
222 NE 9th Avenue
Yates Beach, FL 33425
Phone. 561-742-5215
Prepared -
Bobh nV
ORLANDO FREIGHTLINER
2433 S. ORANGE BLOSSOM TRAIL
APOPKA, FL 32703
hones 40 553545
Data Code
Description
420.5
-26-1 w T -SERIES SINGLE REAR
AIR BRAKE PACKAGE
AXLE
421-W3
5.53 REAR AXLE RATIO
424-001
IRON LS CARRIER WITH STANDARD
REINFORCED NYLON, FABRIC S IO AND WIRE
LS HOUSING
073
MXL 177 MERITOR WENDED LUBE MAJN
FIBER BRAID PING BRAKE HOS
DRIVELINE ITT HALF ROUND YOKES
423-039
MERITOR 15m T SPIDER CAM REAR
STANDARD AIR SYSTEM PRESSURE
BRAKES, DOUBLE ANCHOR HEAVY DUTY
PROTECTION SYSTEM
BRAKE AND SHOES
433-002
NON -ASBESTOS REAR BRAKE LI IND
434-012
BRAKE CAMS AND CRAMBERS ON REAR SIDE
NO REAR PROPORTION ING V
OF OMVE AXLE(S)
461-030
WEBB HEAVY WEIGHT CAST IRON REAR BRAKE
DRUMS
44-021
SKF SCOTSEAL FLUS XL REAR OIL SEALS
42"74
HALDEX GOLDSEAL LONG O S 1 -DRIVE
AXLE SIO PAPWING CHAMBERS
42"03
HALDEX AUTOMATIC REAR SLACKADJUSTERS
41T-001
ORGANIC SAE WM0 REAR AXLE LUSS
„>
622 -IOC
25,0000 FLAT L V� SPRING SUSPENSION
WITH HELPER IUS ROD
21-001 SPRING SUSPENSION -IND AXLE SPACERS
431-001 STANDARD AXLES °S IN AXLE CLAMP
GROUP
523
FORE/AFr CONTROL RODS
01502
AIR BRAKE PACKAGE
450-100
WASCO 4S14M ABS WITHOUT TRACTION
CONTROL
871-001
REINFORCED NYLON, FABRIC S IO AND WIRE
BRAID CHASSIS AIR LIIWVSS
01
FIBER BRAID PING BRAKE HOS
412-001
STANDARDS SYSTEM VALVES
48D-002
STANDARD AIR SYSTEM PRESSURE
PROTECTION SYSTEM
413-002
-
STD U.S. FRONT BRAKE VALVE
4
4 -003
RELAY VALVE WiTH 5-3 PSI CRACK PRESSURE,
NO REAR PROPORTION ING V
Page 445 of 577
Prepared fbr:
Mll Darty
Cky of Boynton Beach
222 BE 9th Avon us
Boynton Beach, FL 33425
Phone: 661-742-13215
Daks Code
;70 -0 lo 2
460-057
Dever1pu0n
AIR DRYER MOUNTED UNDER HOOD
STEEL AIR BRAKE RESERVOIRS MOUNTED
UNDER CAB STEPS AND INSIDE FRAME JUST
FORWARD OF REAR SUSPENSION
477-004 PULL CABLES ON ALL AIR RESERVOIR(S)
Trow
335-OD4 UPGRADED CHASSIS MULTIPLEDUNG UNIT
3ZA-002 UPGRADED BULKHEAD MULTIPLEXING UNIT
Prepared by:
Bob ScharpnIck
ORLANDO FROGHTLINER
2455 S. ORANGE BLOSSOM TRAIL
APOPKA, FL 32703
Phone: 407295380
3OL-998
NO HIGH CURRENT TRAILEWBODY CABLE
wh"b
ww'
W-a4O
6400FAM (252 INCH) lkHEELBASE
546-100
11/32X3-1/2XI0-3116INCH STEEL FRAME
(5.7555.5344XI0-19 I)125 I
552-041
1925MM (751 H) REAR FRAME OVERHANG
55W-007
FRAME OVERHANG RANGE: 71 INCH TO 80
IIINCH
A05-990
CALC'D BACK OF CAB TO REAR SUSP C/L (CA).
188.45 in
AE8-99D
CALCLU LArED EFFEC71VE RACK OF CAB TO
REAR SUSPENSION C/L (CA) : 163.45 in
AE4-9913
CALC'D FRAME LENGTH - OVERALL -. 35739
AMS -99D
CALC'D SPACE AVAILABLE FOR D,ECKPLATE
laS.45 in
1=SS4LH
CALCULATED FRAME SPACE Uq SIDE a 186.13
In
FSS-O,RH
CALCULATED FRAME SPACE RIS SIDE 190A7
in
663-001
SQUARE END OF FRAME
55"01
FRONT CLOSING CROSSIMEMBER
559-001
STANDARD WEIGHT ENGINE CROSSMEMBER
552-001
STANDARD Ml DSHIP 01 CROSS MEMBER(S)
572-001
STANDARD REARMOST CROSSMEMBER
Page 446 of 577
Prepared for.
-
Bill O
OIC of Boynton BeaCh
222 NE 9th Avanue
Boynton h, FL 33426
Pho 1-742-15215
Prepared
Bob Sftrpnick
ORLANDO FREIGHTLINER
2465 S. ORANGE BLOSSOM TRAIL
APOPKA, FL 22703
Phone:4072953840
Data, c0de
Deeedpflon
rm' -007
RADE 8 THREADED 1,,IEX HEADED
FASTENERS
206-192
50 GALLOW189LITER RECTANGULAR
ALUMINUM FUEL TANK - RH
204-998
NO LH FUEL TANK
215-505
RECTANGULAR FUEL TANK(S)
215
PLAIN ALUMINUMIRAINTED STEEL
FUEUHYDRAULIC TANK(S) WITH PAINTED
aANDS
.212-007
FUEL TANK(S) FO O
1
PLAIN E FINISH
H
205.001
FUEL TANK CAP(S)
122-1J1
DETROIT FUELNVATER SEPARATOR WITH
WATER IN FUEL SENSOR, HAND PRIMER E ALLY
12 VOLT PREHEATER
21 20
EOI IFLO INBOARD FUEL SYSTEM
202-0115
HIGH TEMPERATURE REINFORCED NYLON
FUEL LAVE
a
-
093-1R4
CONTINENTAL HSL.2 .518 PLY RADIAL
FRONT 711E
-1114
CONTINENTAL HSL2 275/8011215 115 PLY RADIAL
REAR TIREMobsS
41"56
OO I ET PRI ET PLUS IRON FRONT HUBS
45
CONMET PRESET PLUS IRON REAR UIB
502
CCU ILTE 50487 LI -LITE 22,5X8.25I0-HU
PILOT &16 INSET 6 -HAND STEEL DISC FRONT
WHEEL
6-553
ACCURIDE 60487 001,1 -LITE 22.fiX8.25 1 D-IHUB
PILOT ND STEEL MSO REAR WHEELS
496-011
FRONT WHEEL MOUNTING NUTS
497-011
REAR WHEEL MOUNTING NUT
CO
B29-0 71
106 INCH BBC FLAT ROOF ALUMINUM
CONVEN710MAL
650-008
AIR CAB MOUNTS
648-002
NONREMOVABLE BUDISCREENO
BEHIND GRILLE
678-001
LH AND RH GRAB HANDLES
Applicatiem Vemlon 9.1.1115
� WI 1110712010 10:44
Date Version PRL -14M.002
City of Boynton Beach TL dm__ ®..
Paga 8 of 17
Page 447 of 577
Prepared for
Bill Dotty
Cfty of Boynton Beach
222 NE 9th Avenue
Boynton Beach, FL 33425
Phone. 561-742-8216
Prepared by -
Bob Scharpnick
ORLANDO FP EIGHTUNER
2465 S.O O LOSSOM TRML
APOPKA, FL 32703
Phona:4072953846
Applicaflon Version 9. 1.016 11/07/2016 10:44 AM
Data Vaislon PRL -14M.002
City of Boynton Beach TL3 Page 9 of 13
Page 448 of 577
----------
- _11P`11;i' _L_LE ---- — -------- — ---------------- — – – – – – – – – – — – --------------
65X_001
ARGENT SILVER HOOD MOUNTED AIR INTAKE
GRILLE
6"-004
FIBERGLASS HOOD
727-IAII
SINGLE 14 INCH ROUND POLISHED AIR HORN
ROOF MOUNTED
728-002
DUAL ELECTRIC HORNS
728-001
SINGLE Ft PIN SHIELD
667-001
DOOR LOCKS AND IGNITION SWITCH KEYED
THESAME
575-001
REAR LICENSE PLATE MOUNT END OFF
312-043
INTEGRAL H' LIGHT ASSEMBLY
302-001
(5) AMBER MARKER LIGHTS
294-001
INTEGRAL STOPtTAILJBOkCKUP LIGHTS
300-015
STANDARD FRONT TURN SIGNAL LAMPS
744-IBH
DUAL WEST COAST MOLDED -IN COLOR
MIRRORS
797-001
DOOR MOUNTED MIRRORS
798-001
102 INCH EQUIPMENT WIDTH
743,IAP
LH AND RH 8 INCH MOLDED -IN COLOR CONV-
MI ORS
MIRRORS MOUNTED UNDER PRIMARY
MIRROIM
7413-079
RH 8 INCH STAINLESS STEEL FENDER
MOUNTED CONVEX MIRROR NTH TRIPOD
BRACKETS
72
STANDARD SIVO E/REAR REFLECTORS
768-043
63X14 INCH TINTED REAR WINDOW
681-003
TINTED DOOR GLASS LH AND RH WITH TINTED
NON-OPERATINS WING WINDOWS
654-003
MANUAL DOOR WINDOW REGULATORS
663-013
TINTED WINDSHIELD
659-019
2 GALLON WINDSHIELD WASHER RESERVOIR
WITHOUT FLUID LEVEL INDICATOR, FRAME
MOUNTED
C 11I�'
"6PAL
707-IAK
r.RAy "YL INTERIOR
706-013
MOLDED PLASTIC DOOR PANEL
70M13
MOLDED PLASTIC DOOR PANEL
77243W
BLACK MATS WITH SINGLE INSULATION
785-001
DASH MOUNTED ASH TRAYS AND LIGHTER
G91_008
FORWARD ROOF MOUNTED CONSOLE WITH
UPPER STORAGE COMPARTMENTS WITHOUT
NErrING
Applicaflon Version 9. 1.016 11/07/2016 10:44 AM
Data Vaislon PRL -14M.002
City of Boynton Beach TL3 Page 9 of 13
Page 448 of 577
Prepared r®
Big Deny
City of Boynton Beach
222 NE Rh Avenue
Boynton Beach, FL 33425
Phone:551-742 215
Prepared by:
Bob Scharpnick
ORLANDO FREIGHTLINER
2455 S. ORANGE BLOSSOM TRAIL
APOPKA, FL 32703
Phow 407295380
Date Code
Desonlryflon,
Nf"MO("Ho I0111WH BIN
742-007
(2) CUP HOLDERS LH AND RPS DASH
S 0
GRAYICHARCOAL FLAT DASH
720-002
2-1/2 LB. FIRE EXTINGUISHER
700-002
HEATER, DEFROSTE AND AIR CONDITIONER
701-001
STANDARD HVAC DUCTING
703-0015
MAIN HVAC CONTROLS NTH RECIRCULAT$ON
SWITCH
170-015
STANDARD HEATER PLUMBING
130-033
DENSO HEAVY DUTY AIR CONDITIONER
COMPRESSOR
702-002
BINARY CONTROL, R-1 34A
73"33
STANDARD INSULATION
285-013
SOLID-STATE CIRCUIT PROTECTION AND
FUSES
280-007
12V NEGATIVE GROUND ELECTRICAL SYSTEM
324-014
DOME L*HT NTH 3 -WAY SWITCH ACTIVATED
BY LH AND RH DOORS
655-001
CAB DOOR LATCHES WITH MANUAL DOOR
LOCKS
2134-023
(1) 12 VOLT POWER SUPPLY IN DASH
722-002
TRIANGULAR REFLECTORS WITHOUT FLARES
756-1J3
BASIC HIGH 8ACK AIR SUSPENSION DRIVER
SEAT WITH MECHANICAL LUMBAR AND
INTEGRATED CUSHION EXTENSION
760-235
2 MAN TOOL BOX MID BACK NON SUSPENSION
PASSENGER SEAT
711-004
LH AND PH INTEGRAL DOOR PANEL ARMRESTS
75"36
VINYL WPTCI YINYL INSERT DRIVER SEAT
761-038
VINYL NTH VINYL INSERT PASSENGER SEAT
763-101
BLACK SEAT BELTS
532-001
FIXED STEERING COLUMN
540-016
"POKE IS INCH (450MIV) STEERI IN WHEEL
765-002
DRIVER AND PASSENGER IN SIO SUN
VISORS
7a2-004
GRAY DRIVER INSTRUMENT PANEL
734-004
GRAY CENTER INSTRUMENT PANEL
57L-003
ENGINE REMOTE INTERFACE WITH PARK
BRAKE AND NEUTRAL INTERLOCKS
870-001
BLACK GAUGE BEZELS
Application Version 9.1 ZI 8 11107/21111111:44
Data Version PRL -14M.002
Chy of Boynton Beach TL3 Page 1 0 of
Page 449 of 577
Prepared rar Pmpared by:
III Darty Bobrni
City of Boynton Beach ORLANDO FREIGHTUNER
222 NE 9th Avenue 2455 S. ORANGE BLOSSOM TRAIL
Boynton Beach, FL 33425 APOPKA, FL 32703
Phone: 581-742-8215 Phone:4072963848
Data Cc4e
1;1u1Fn
' 01
LOW AIR PRERINDICATOR LI LIQ'AND
AUDIBLE AUtrVA
840-002
2INON PRIMARY IH SECONDARY AIR
PRESSURE E
196-025
INTAKE MOUNTED AIR RESTRICTION
INDICATOR WITHOUT GRADUATIONS
149-013
ELECTRONIC CRUISE CONTROL' WITH
SiMITCHES IN LH SWITCH PANEL
156-007
KEY ISE IGNITION SVMTCH AND
INTEGRAL START POSITION-, 4 POSITION
OFF/RUNISTARTIACCESSORY
811-042
ICU3S, 132X48 DISPLAYWITH DIAGNOSTICS, 25
LED WARNING LAMPS AND DATA LINKED
150-033
HEAVY DUTYONBOARD DIAGNOSTICS
INTERFACE O NINE T IR LOCATED BELOW LH
DASH
1
2 INCH ELECTRIC FUEL GAUGE
148-073
ENGINE REMOTE INTERFACE FOR REMOTE
THROTTLE
1
ENGINE REMOTE INTERFACE CONNECTOR IN
ENGINE COMPARTMENT
-001
ELECTRICAL ENGINE COOLANT TEMPERATURE
AGE
005
TRANSMISSION OIL TEMPERATURE INDICATOR
LIGHT
83M17
ENGINE AND TRIP HOUR METERS INTEGRAL
WITHIN DRIVER DISPLAY
33A-804
PROVISONS FOR BODY BUILT ERR WIRED EOE
OUT OF STOW WARNINGSYSTEM MLT LIGHT
AND INSTRUMENT CLUSTER BUZZER
372-035
(1) DASH MOUNTED PTO SWITCH WITH
INDICATOR LAMP
73M98
NO LINE DEPARTURE WARNING SYSTEM
852-002
ELECTRIC ENGINE OIL PRESSURE GAUGE
745-1 E3
AANFMNVB RADIO WrTH'ELU ' TIH AND
MICROPHONE, FIR NT USB PORT, FRONT AND
REAR AUXILIARYINPUTS AND 31930
747-001
DASH MOUNTED RADIO
7517-002
(2) RAILIO SPEAKERS IN CAB
7 °' 1
AWFM ANTENNA MOUNTEDN FORWARD LH
ROOF
810-027
ELECTRONIC MF I SPEEDOMETER til
SECONDARY IH SCALE, WITHOUT
ODOMETER
817-001
STANDARD EHI LE SPEED EI o
812-001
ELECTRONIC 3000 RPM TACHOMETER
Applicaflon Version 9.1.016 a 11/071201610-.441
Data Version PRL-14M.002""of
Page 450 of 577
Prepared fbr.
BIH Darty
Cfty of Boynton Beach
222 NE 9th Avenue
Boynton Beach, FL 33425
Phone: 661-742-M5
Prepared by:
Bob Scharpnick
ORLANDO FREIGHTLINER
2455 S. ORANGE BLOSSOM TRAIL
APOPKA, FL 32703
Phone.4072953848
Date Code Descelpf0on
SDI -9643
NO DiRE?.,T CONNECT
162-011
IDLE LIMITER, ELECTRONIC ENONE
321 12
FOUR OWOFF ROCKER SWITCHES IN THE
DASH NTH INDICATOR LIGHTS A14D WIRE
ROUTED TO CHASSIS AT BACK OF CAB, LABEL
OPT
83S-015
DIGITAL VOLTAGE DISPLAY INTEGRAL Wrl-H
DRIVER DISPLAY
680-008
SINGLE ELECTRIC WINDSHIELD WIPER MOTOR
VATH DELAY
304-001
MARKER LIGHT SWITCH INTEGRAL WITH
HEADLIGHT SWITCH
882-018
ONE VALVE PARKING BRAKE SYSTEM WITH
DASH VALVE CONTROL Ate TONEUTRAL AND
WARNING INDICATOR
299-013
SELF CANCELING TURN SIGNAL SWITCH WITH
DIMMER, WASHERANIPER AND HAZARD IN
HANDLE
298-039
INTEGRAL ELECTRONIC TURN SIGNAL
FLASHER NTH FLAZARD LAMPS OVERRIDING
STOP LAMPS
Be9_99a
NO MISCELLANEOUS GAUGES
Deftn,
08"00
PAINT. ONE SOLID COLOR
COW
. . . .. .. . ..... . ... .
98"FO
CAB COLOR A: I-000aES WHITE ELITE BC
086-020
BLACK HIGH SOLIDS POLYURETHANE CMSSIS
PAINT
9SK-998
NO FUEL TANK CABINET PAINT
Application VemIon 9. 1 ,01 6
Dalm Vemlon PRL-141W.OD2
City of Boynton Beach TL3
11/07/201610:44AM
Page 451 of 577
Prepamd rs
Bill Darty
City Of Boynton Beach
222 NE 9th Avon u
Boynton E FL 33426
Phow 561-7424215
Pimpered by:
Bob nick
ORLANDO FREIGHTLINER
2455 S. ORANGE BLOSSOM TRAIL
APO , FL 32703
Phone: 4072953
.. .
W W
WAG -009 INN: 5 IWONTHSIUNUMITED MlLES/MW EXTENDED TOWING
COVERAGE 0 CAP FEX APPLIES
Weight I t
Front Rear
TL3 PETERSEN INDUSTIRES TU WM4 2030 HARD 0 0
OXBODY
Total Dealer Instaftd Options 0 ft 0 Ina
Application Vemian 9.1.016
Data Ion PRL -14M.002
City of Boyntan Beach T
11/0712016 10,
Page 452 of 577
7.B.
REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R17-016 - Award the Bid for
Roof Re -Coating for Fire Station No. 5, Bid No. 008-2210-17/JMA and authorize the City Manager to sign a
contract with Solarguard Roofing, Inc. of Boca Raton, FL as the lowest responsive, responsible bidder in the
amount of $168,500 with a 10% contingency for a total approved amount of $185,350.
EXPLANATION OF REQUEST:
The roof for Fire Station No. 5 was installed in 2007 with a Tremco Coatings waterproof system. The 27,000
square feet of roof, tower roofs, and parapet walls require cleaning, caulking, sealing and waterproofing. In
addition, there are thirty (30) solar photovoltaic panels located on the roof that must be removed and reinstalled
by a licensed solar contractor.
On November 28, 2016, Procurement Services issued a bid for "Roof Re -Coating for Fire Station No. 5" with a
Mandatory Pre -Bid Meeting and Site Inspection held on December 16, 2016 to review the project with
interested and qualified contractors. On January 11, 2017, Procurement Services opened bids from three (3)
contractors. After reviewing the three bid proposals, Staff has recommended the project be awarded to
Solarguard Roofing, Inc. as the lowest, most responsive, responsible bidder.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
The roof has been leaking at Fire Station No. 5 due to penetrations in the roof surface and the age of the
roof. The repair and maintenance of the roof must be accomplished to maintain the integrity of the building
and continue the warranty for the roof waterproofing system.
FISCAL IMPACT. Budgeted
Funds for this project were approved in the FY 16/17 capital budget in the amount of $200,000 in the Capital
Improvement Fund 302-4129-552-62-01 Project No. FA1702.
ALTERNATIVES:
Delay in repair and maintenance to the roof may result in higher costs due to damage caused by water
intrusion.
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Page 453 of 577
Is this a grant? No
Grant Amount:
CONTRACTS
VENDOR NAME: Solarguard Roofing, Inc.
START DATE:
END DATE:
CONTRACT VALUE: $168,500.00
MINORITY OWNED CONTRACTOR?: No
EXTENSION AVAILABLE?: No
EXTENSION EXPLANATION:
ATTACHMENTS:
Type
D Contract
D her
D Tab Sheets
D Bid
REVIEWERS:
Department
Finance
Finance
Legal
City Manager
Description
Resolution approving Bid Award and Contract for
Roff Re -Coating for Fire Station 5
Construction Contract
Staff Recommendation for Solarguard
Bid Tabulation
Bid Proposal
Reviewer
Action
Date
Howard, Tim
Approved
1/26/2017 - 8:55 AM
Howard, Tim
Approved
1/26/2017 - 8:56 AM
Swanson, Lynn
Approved
1/26/2017 - 4:12 PM
LaVerriere, Lori
Approved
2/2/2017 - 1:20 PM
Page 454 of 577
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
RESOLUTION NO. R17 -
A RESOLUTION OF THE CITY OF BOYNTON BEACH,
FLORIDA, AWARDING THE BID FOR ROOF RE -COATING OF
FIRE STATION NO. 008-2210-17/JMA AND AUTHORIZING THE
CITY MANAGER TO SIGN A CONTRACT WITH SOLARGUARD
ROOFING, INC., OF BOCA RATON FLORIDA IN THE AMOUNT
OF $168,500 PLUS A 10% CONTINGENCY FOR A TOTAL
APPROVED AMOUNT OF $185,037; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, on November 28, 2016, Procurement Services issued a bid for "Roof
Re -Coating for Fire Station No. 5" with a Mandatory Pre -Bid Meeting and Site Inspection
held on December 16, 2016 to review the project with interested and qualified contractors;
17 and
18
19
20
21
22
23
24
25
26
27
28
29
WHEREAS, on January 11, 2017, Procurement Services opened bids from three (3)
contractors; and
WHEREAS, after reviewing the three bids, staff has recommended the project be
awarded to Solarguard Roofing, Inc., as the lowest, most responsive, responsible bidder; and
WHEREAS, the City Commission of the City of Boynton Beach, Florida, upon the
recommendation of staff, deems it to be in the best interests of the City residents to award
the bid to Solarguard Roofing, Inc., of Boca Raton, Florida and to authorize the City
Manager to sign a contract with Solarguard Roofing, Inc., for the "Roof Re -Coating for Fire
Station No. 5" in the amount of $168,500 plus a 10% contingency for a total approved
amount of $185,350.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
CAProgram Files (x86)\neevia.com\docConverterPro\temp\NVDC\8398F8E9-CF21-4EB7-AB5F-99C098662BDA\Boynton
Beach.4985.1.Roof Re -Coat Fire Station 5 - Reso.doc
Page 455 of 577
30 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
31 being true and correct and are hereby made a specific part of this Resolution upon adoption
32 hereof.
33 Section 2. The City Commission of the City of Boynton Beach, Florida hereby
34 approves the award of the bid to Solarguard Roofing, Inc., of Boca Raton, Florida in
35 response to "Roof Re -Coating for Fire Station No. 5", Bid No. 008-2210-17/JMA.
36 Section 3. The City Manager is authorized to sign the Contract with Solarguard
37 Roofing, Inc., for the "Roof Re -Coating for Fire Station No. 5" in the amount of $168,500
38 plus a 10% contingency for a total approved amount of $185,350, a copy of which
39 Agreement is attached hereto as Exhibit "A."
40 Section 4. This Resolution shall become effective immediately upon passage.
41 PASSED AND ADOPTED this day of 2017.
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
CITY OF BOYNTON BEACH, FLORIDA
YES NO
Mayor — Steven B. Grant
Vice Mayor — Mack McCray
Commissioner — Justin Katz
Commissioner — Christina L. Romelus
Commissioner — Joe Casello
ATTEST:
Judith A. Pyle, CMC
City Clerk
(Corporate Seal)
VOTE
CAProgram Files (x86)\neevia.com\docConverterPro\temp\NVDC\8398F8E9-CF21-4EB7-AB5F-99C098662BDA\Boynton
Beach.4985.1.Roof Re -Coat Fire Station 5 - Reso.doc
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CONTRACT FOR CONSTRUCTION SERVICES
THIS CONTRACT, made and entered into this day of , 2017, by and
between the CITY OF BOYNTON BEACH, a municipal corporation of Florida, hereinafter called
the "City" and SOLARGUARD ROOFING, INC.
a Florida Corporation LX ) Check One
a Florida General Partnership( )
a Florida Limited Partnership ()
a Sole Proprietor ()
hereinafter called "CONTRACTOR".
WITNESSETH that under the due procedure of law, bids were heretofore received by the City
Commission of said City for the performance of work and supplying materials, hereinafter
described, and said Commission having canvassed said bids, had determined that the bid in the
total amount of $168,500.00 submitted by the aforementioned CONTRACTOR was the best and
most desirable bid submitted, and has authorized the execution of this contract.
NOW, THEREFORE, in consideration of these premises and the mutual conditions and
covenants contained herein, the parties agree as follows:
1.0 AGREEMENT
1.1 The CITY does award the contract to and does hire and employ the
CONTRACTOR and the CONTRACTOR does accept the award, predicated
upon the bid of the CONTRACTOR, dated January 11, 2017 which is hereby
incorporated by reference into this agreement, and the CONTRACTOR does
agree to furnish the necessary labor, tools, equipment, materials and supplies,
etc., and to perform all the work provided in the bid, contract documents, bond
documents, plans and specifications for:
Bid Title: ROOF RECOATING FOR FIRE STATION No. 5
2080 HIGH RIDGE ROAD, BOYNTON BEACH, FL 33426
Bid Number: 008-2210-17/JMA
the City of Boynton Beach, Florida, all of which are incorporated herein by
reference lump sum price as specified in CONTRACTOR'S bid in the amount of:
$168,500.00.
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2.0 SCOPE OF SERVICES
2.1 CONTRACTOR further agrees to furnish all materials, supplies, machines,
equipment, tools, superintendents, labor, insurance, and other accessories and
services necessary to complete said project in accordance with the conditions
and prices as stated in the contract, General Conditions for Construction, and
Supplementary Conditions for Construction, plans which include all maps, plats,
blueprints, and other drawings and printed or written explanatory matter thereof
as contained in the bid, contract documents and specifications for the project.
2.2 All the work and labor performed under this contract shall be performed, and all
of the material furnished shall be, in strict conformity with said plans and
specifications, and CONTRACTOR accepts and consents to the conditions
contained in said plans and specifications and expressly agrees to comply with
every requirement and stipulation therein contained to be performed by the party
contracting to do said work.
2.3 The CONTRACTOR further agrees to furnish all tools, equipment, materials and
supplies and to do all the work above mentioned in a first-class, substantial and
workmanlike manner, and in conformity with the detail for said work on file in the
office of the City Architect of the City and strictly in accordance with the
specifications, general stipulations and plans which are hereby referred to and
made a part of this contract, as well as to the satisfaction of the City Commission
and City Architect of the said City, and in strict obedience with the directions
which may be given by the City Manager or his authorized representative, at and
for the prices herein plainly set forth.
2.4 Upon receipt of written notification from the CITY, to correct any defective or
faulty work or materials which may appear within one (1) year after completion of
the contract and receipt of final payment. CONTRACTOR shall make the
necessary corrections within ten (10) days of receipt of the written notice.
2.5 To comply with the provisions of Section 255.05, Florida Statutes, if applicable.
2.6 To pay promptly, before final settlement, any and all claims or liens incurred in
and about this work. Furnish release of liens forms from all subcontractors and
suppliers of materials. Forms to be supplied by CITY.
2.7 The CONTRACTOR shall remove and clean up all rubbish, debris, excess
material, temporary structures, tools and equipment from streets, alleys,
parkways and adjacent property that may have been used or worked on by the
CONTRACTOR in connection with the project promptly as such section or
portion is completed and ready for use, leaving the same in a neat and
presentable condition.
Payment of monthly or partial estimates may be withheld until this has been done
to the satisfaction of the City Architect. Final acceptance and payment for the
entire project will not be made until the site is satisfactory to the CITY.
2.8 The CONTRACTOR shall at all times observe and comply with the provisions of
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the charter, ordinances, codes and regulations of the City of Boynton Beach,
Florida.
2.9 Upon completion of the work, the City Architect shall satisfy himself, by
examination and test, that the work has been fully completed in accordance with
the plans, specifications and contract documents. When the City Architect is so
satisfied, he shall recommend acceptance thereof to the City Manager, who
shall, if he agrees with such recommendation, present the final payment
application to City Commission for review and vote to formally accept the project.
The right of general supervision of the CITY as hereinafter provided under
"authority of the Architect" shall not make the CONTRACTOR an agent or
employee of the CITY, but the CONTRACTOR, shall at all times, and in all
respects have the rights and liabilities of an independent contractor.
2.10 After the cleaning up of the work, premises, streets, alleys, or other areas of
structure in anyway connected with the performance of the contract, the work as
a whole shall be inspected by the City Architect, and any workmanship or
material found not meeting the requirements of the specifications shall be
removed by or at the expense of the CONTRACTOR and good and satisfactory
workmanship or material substituted therefore. All settlement, defects or damage
upon any part of the work shall be remedied and made good by the
CONTRACTOR.
2.11 The CONTRACTOR will be held responsible for the care, protection and
condition of all work until final completion and acceptance thereof, and will be
required to make good at his own cost any damage or injury occurring from any
cause.
3.0 COMMENCEMENT OF WORK
3.1 CONTRACTOR hereby agrees to commence work under this contract on or
before a date to be specified in the written "Notice to Proceed" of the CITY and to
fully complete the project within 90 calendar days following the commencement
date as specified in same.
3.2 Time is the essence of the contract. In the event the CONTRACTOR shall fail in
the performance of the work specified and required to be performed within the
time limit set forth in the contract, after due allowance for any extension or
extensions of time made in accordance with herein before set forth, the
CONTRACTOR shall be liable to the CITY, as liquidated damages and not as
penalty, in the amount stipulated therefore in the General Conditions for
Construction or in other documents for each and every calendar day that the
CONTRACTOR shall be in default of completion.
The CITY shall have the right to deduct said liquidated damages from any
amount due, or that may become due the CONTRACTOR, or to collect such
liquidated damages from the CONTRACTOR or his Surety.
3.3 CONTRACTOR shall, as soon as practicable after signature of contract, confirm
with City Architect in writing, the names of subcontractors as originally proposed
for principal parts of work, and for such others as City Architect may direct.
Page 459 of 577
Contractor shall not employ an that City Architect may, within a reasonable time,
object to as incompetent or as unfit.
4.0 LIQUIDATED DAMAGES
4.1 The CONTRACTOR further agrees to pay $1,000.00 per day as liquidated
damages, for failure to begin within ten (10) days of "Notice to Proceed" or failure
to complete the work within 90 calendar days from the commencement date to
be indicated in the written "Notice to Proceed".
5.0 PROTECTION OF EXISTING FACILITIES
5.1 The CONTRACTOR warrants that prices include the protection and continuous
use of all existing sewers, conduits, drains, pipes, buildings, walks, bridges,
guard rails and other construction encountered, and the prompt repairing of any
damage done to them during the progress of the work, or from insufficient
support thereafter; also all the filling, backfilling, tamping, ramming, puddling and
consolidating; the removal and disposal of all rubbish and surplus material; also
all pumping bailing draining or unwatering of all excavations, incidental to the
execution of the work; also the furnishing of all necessary labor, tools,
equipment, materials and supplies, etc. and the performance of the whole work
mentioned in the detailed plans and specifications necessary to give a finished
result, and including all expense incurred in or in consequence of the suspension
or discontinuance of the said work specified and a faithful compliance with each
and every one of the requirements of the contract and for the maintenance of the
entire work and construction in good condition and repair until final acceptance.
5.2 The CONTRACTOR shall assume full responsibility and expense for the
protection of all public and private property, structures, water mains, sewers,
utilities, etc., both above and below ground, at or near the site or sites of the work
being performed under the contract, or which are in any manner affected by the
prosecution of the work or the transportation of men and materials in connection
therewith. The CONTRACTOR shall give reasonable written notice in advance to
the department of the CITY having charge of any property or utilities owned by
the CITY and to other owner or owners of public or private property or utilities
when they shall be affected by the work to be performed under the contract, and
shall make all necessary arrangements with such department, departments,
owner or owners for the removal and replacement or protection of such property
or utilities.
6.0 INDEMNIFICATION
6.1 The CONTRACTOR shall indemnify and save harmless and defend the CITY, its
agents, servants, and employees from and against any claim, demand, or cause
of action of whatsoever kind or nature arising out of error, omission or negligent
act of CONTRACTOR, its agents, servants, or employees in the performance of
services under this Agreement.
6.2 CONTRACTOR shall indemnify and save harmless and defend CITY, its agents,
servants and employees from against any kind and all causes, claims, demands,
actions, losses, liabilities, settlements, judgments, damages, costs, expenses,
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and fees (including without limitation reasonable attorney's and appellate
attorney's fees) of whatsoever kind or nature for damages to persons or property
caused in whole or in part by any act, omission, or default of the CITY, its agents,
servants or employees arising from this contract or its performance. The
CONTRACTOR and the CITY hereby agree and covenant that the
CONTRACTOR has incorporated in this original bid, which constitutes the
contract sum payable by the CITY to the CONTRACTOR, specific additional
consideration sufficient to support this obligation of indemnification provided for in
this paragraph. It is the CITY'S and CONTRACTOR'S full intention that this
provision shall be enforceable and said provision shall be in compliance with
Florida Statute 725.06.
6.3 The execution of this Agreement by the CONTRACTOR shall obligate
CONTRACTOR to comply with the foregoing indemnification provision, as well as
the insurance provisions which are set forth herein. However, the indemnification
provision, and the insurance provision contained in this Contract are not
interdependent of each other, each one is separate and distinct from the other.
6.4 The obligation of the CONTRACTOR to indemnify the CITY is not subject to any
offset, limitation or defense as a result of any insurance proceeds available to
either the CITY or the CONTRACTOR.
7.0 PAYMENT BY CITY
7.1 The CITY agrees to pay the CONTRACTOR in current funds for the performance
of the contract, subject to additions and deductions as provided in the
specifications.
8.0 CHANGES IN THE WORK
8.1 The CITY, without invalidating the Contract, may order extra work or make
changes by altering, adding to or deducting from the work, the Contract sum
being adjusted accordingly. All such work shall be executed under the conditions
of the original Contract. Any claim for extension of time caused thereby shall be
made in writing at the time such change is ordered.
8.2 All change orders and adjustments shall be in writing and approved by the City
Manager or City Commission if required, otherwise, no claim for extras will be
allowed.
8.3 The General Contractor and all of his subcontractors shall be apprised of, and
familiar with, the following conditions and procedures governing extra work under
the Contract:
8.3.1 Any change order has to be recommended by the City Manager and
officially approved by the City Commission before any steps are taken to
implement the change order.
8.3.2 Should the CONTRACTOR or any of his subcontractors commence with
the work without making a claim in writing for unforeseen extra work he
encounters, it will be construed as an acceptance and agreement by him
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that any such work is required under the contract and no future claim for
extras will be considered or allowed by the CITY.
8.3.3 No claim for extra work will be allowed unless and until authority for same
by written Change Order has been obtained from the City Manager or the
City Commission of Boynton Beach, if necessary, which authorization will
be signed by the Mayor.
8.3.4 Changes in the work directed in writing by the CITY'S Representative
under the following procedures shall become a part of the Contract by a
written Change Order.
8.3.5 Information regarding changes in the work involving claims to the CITY
for additional work, credits, and/or adjustments under the contract shall
be promptly transmitted in writing by the General CONTRACTOR to the
CITY'S Representative with full explanations and justifications for his
consideration in preparing a Change Order to the Contract.
8.4 The value of any change ordered under the Contract for extra work and/or any
reductions in work required, shall be determined under one or more of the
following procedures before a written Change Order is issued:
8.4.1 By such applicable unit prices, if any, as are set forth in the Contract
except in those cases where increases in quantities exceed fifteen (15)
percent of the original bid quantity and the total dollar change of that bid
item is significant in the opinion of the Architect, the unit price shall be
subject to review to determine if a new unit price should be negotiated; or
8.4.2 If no such unit prices are set forth, then by a lump sum or other unit prices
mutually agreed upon by the CITY and the CONTRACTOR; or
8.4.3 By cost reimbursement, which is the actual cost for labor, direct
overhead, materials, supplies, equipment and other services necessary to
complete the work plus fifteen (15) percent to cover the cost of general
overhead and profit. For all labor and foreman in direct charge of the
authorized operations, the CONTRACTOR shall receive the current local
rate of wages to be agreed upon in writing before starting such work, for
each hour said labor and foreman are actually engaged thereon. An
upper limit of total cost and of profit shall be agreed upon and shall not be
exceeded unless approved by the CITY.
8.4.3.1 The CONTRACTOR shall submit sufficient cost and pricing data
to enable the Architect to determine the necessity and
reasonableness of costs and amounts proposed and the
allowability and eligibility of costs proposed.
8.4.3.2 The CONTRACTOR shall have an accounting system which
accounts for such costs in accordance with generally accepted
accounting principles. This system shall provide for the
identification, accumulation and segregation of allowable and
unallowable Change Order costs.
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8.4.3.3 Where it is indicated that the Contract is federally or State
assisted, the CONTRACTOR'S attention is directed to the
applicable rules and regulations relative to cost principles which
must be used for the determination and allowability of costs under
grant.
8.4.3.4 In no case shall fringe benefit costs on direct labor costs exceed
forty (40) percent of direct labor costs.
8.4.3.5 In no case shall the CONTRACTOR and Subcontractors' general
overhead and profit in the aggregate exceed fifteen (15) percent of
the total cost of direct labor, fringe benefits, direct overhead,
materials, supplies, equipment and directly related services
supplied by him. Among the items considered as general
overhead are bonds, insurance, incidental job burdens,
supervision and general office expenses.
8.4.3.6 In no case shall the CONTRACTOR'S cost for administering
subcontracts exceed five (5) percent of the subcontractors' cost
not including subcontractors' profit.
8.4.3.7 For special equipment and machinery such as power driven
pumps, concrete mixers, trucks, and tractors, or other equipment,
required for the economical performance of the authorized work,
the CONTRACTOR shall receive payment based on the agreed
rental price for each item of equipment and the actual time of its
use on the work provided that the rental price shall not exceed the
current rates published by the Equipment Guide Book Company in
the Blue Book, "Rental Rates for Construction Equipment". Rate
shall be daily, weekly or monthly as appropriate.
8.4.3.8 Records of extra work done shall be reviewed at the end of each
day by the CONTRACTOR and the Architect. Such daily records
shall clearly distinguish between the work done under the contract
and that done under the Change Order. Duplicate copies of the
accepted daily records shall be made, signed by the
CONTRACTOR and the Architect and one copy retained by each.
8.5 Claim of payment for extra work shall be submitted by the CONTRACTOR upon
certified statement supported by receipted bills. Such statements shall be
submitted for the current contract payment for the month in which the work was
done. No claim for extra work shall be allowed unless that same was ordered, in
writing, as aforesaid and the claim presented at the time of the first estimate after
the work is completed.
8.6 No Field Change Directive or Change Order shall be authorized by the Project
Manager if the Contractor has added language to the Field Change Directive or
Change Order or to any cover letter, e-mail, facsimile, or other written document
which accompanies the Field Change Directive or Change Order in which the
contractor attempts to reserve any future right or claim arising out of the work
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which is the subject of the Field change Directive or Change Order.
9.0 INSURANCE
9.1 The CONTRACTOR shall maintain during the term of this contract commercial
liability, motor vehicle, and property damage insurance, acceptable to the CITY,
covering the work contracted and all operations connected herewith, and
whenever any of the work in the contract is to be sublet, CONTRACTOR'S
contingent or protective liability and property damage insurance. Such insurance
shall provide limits not less than those set forth on the insurance requirement
schedule included in the bid documents and naming the City of Boynton Beach
as an "Additional Insured" with respect to General Liability.
9.2 Required insurance shall be documented in a certificate of insurance which
provides that the CITY of Boynton Beach shall be notified at least fifteen (15)
days in advance of cancellation, nonrenewal or adverse change. Contractor
agrees to furnish policies if Certificate of Insurance is not acceptable.
9.3 The CONTRACTOR shall take all necessary precautions to prevent the
generation of loud, unnecessary noise in conjunction with his operations at the
work site. Internal combustion engines used with construction equipment shall be
equipped with mufflers, as required by the Code of the City of Boynton Beach,
and the CONTRACTOR shall comply with all requirements of this Code as they
pertain to prevention of noise. No pile driver, excavating or other construction
equipment, pneumatic hammer, derrick, the use of which is attend by loud or
unusual noise, shall be operated between the hours of 6:00 P.M. and 7:00 A.M.,
except by written permission of the City Manager, and then only in case of
emergency.
10.0 GUARANTEE AND WARRANTIES
10.1 All the work shall be guaranteed to remain in good condition for one year from
date of acceptance.
11.0 TERMINATION OF CONTRACT
11.1 If the work to be performed under the contract is assigned by the CONTRACTOR
other than provided for herein; if the CONTRACTOR should be adjudged as
bankrupt; if a general assignment of his assets be made for the benefit of his
creditors; if a receiver should be appointed for the CONTRACTOR or any of his
property; if at any time the Architect shall certify in writing to the City Manager
that the performance of the work under the contract is being unnecessarily
delayed or that the CONTRACTOR is willfully violating any of the conditions,
provisions, or covenants of the contract, plans or specifications, or that he is
executing the same in bad faith or otherwise not in accordance with the terms of
the contract; if the work be not fully completed within the time named for its
completion or within the time to which such completion date may be extended; or
if other just causes exist, the City Manager may serve ten (10) days' written
notice upon the CONTRACTOR of the intent to terminate the contract for the
CITY and if the CONTRACTOR shall not, prior to the effective date of termination
N.
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set forth in such notice, take such measures as will, in the judgment of the City
Manager, ensure the satisfactory performance of the work, the City Commission
and the City Manager may declare the contract terminated on the effective date
specified in such notice, or any date subsequent thereto. In the event of such
termination, the City Manager shall notify the CONTRACTOR and Surety and the
CONTRACTOR shall immediately respect such notice and stop work and cease
to have any right to the possession of the ground and shall forfeit his contract.
Upon such termination, the City Manager shall provide the Surety with written
notice of the CITY'S action and the Surety shall within ten (10) days of receipt of
said notice remedy the default or the Surety shall as expeditiously as possible:
11.1.1 Complete the contract in accordance with its terms and conditions, or
11.1.2 Obtain a bid or bids for completing the contract in accordance with its
terms and conditions, and upon determination by Surety and the CITY of the
lowest responsible bidder, make available as work progresses (even though
there should be a default or a succession of defaults under the contract or
contracts or completion arranged under this paragraph) sufficient funds to pay
the cost of completion less the balance of the contract price; but not exceeding,
including other costs and damages for which the Surety may liable hereunder,
the amount set forth in the first paragraph hereof. The term "balance of the
contract price", as used in this paragraph, shall mean the total amount payable
by CITY to CONTRACTOR under the contract and any amendments thereto,
less the amount properly paid by CITY to CONTRACTOR.
12.0 CONTRACT CONTROLS
12.1 The subject contract between the CITY and the CONTRACTOR shall supersede
any and all documents executed between the parties relative to the project. In the
event of any inconsistencies, the terms, provisions and conditions set forth in the
subject contract shall supersede all other documents and shall be controlling.
13.0 TIME OF ESSENCE
13.1 Inasmuch as the provisions hereof, and of the plans and specifications herein,
and of all the other contract documents relating to the times of performance and
completion of the work are for the purpose of enabling the CITY to complete the
construction of a public improvement in accordance with a predetermined
program, all such time limits are of the essence of the contract.
14.0 REMEDY FOR DELAY
14.1 In the event of any delay in the project caused by any act or omission of the
CITY, its agents or employees, by the act or omission of any other party, or delay
caused by weather conditions or unavailability of materials, the sole remedy
available to CONTRACTOR shall be by extension of the time allocated to
complete the project. No monetary damages shall be claimed or awarded to
CONTRACTOR in association with any delay in the project caused by an act or
omission of the CITY, its agents or employees.
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14.2 Failure on the part of CONTRACTOR to timely process a request for an
extension of time to complete the work shall constitute a waiver by
CONTRACTOR and CONTRACTOR shall be held responsible for completing the
work within the time allocated by this contract.
14.3 All requests for extension of time to complete the work shall be made in
accordance with the General Conditions for Construction.
14.4 For the purpose of this section the phrase "the CITY, its agents and employees"
shall include but shall not be limited to the Architect, project manager and
consulting Architects.
IN WITNESS WHEREOF, the CITY has caused these presents to be signed by its City
Manager, attested by the City Clerk with the Corporate Seal of the said CITY and the
CONTRACTOR has executed these presence the day and year herein before written.
DATED this day of 12017.
CITY OF BOYNTON BEACH
Lori LaVerriere, City Manager
Approved as to Form:
James A. Cherof, City Attorney
Attest/Authenticated:
Judy Pyle, Interim City Clerk
CONTRACTOR:
0
(Print Name and Title)
STATE OF FLORIDA
10
Page 466 of 577
COUNTY OF
BEFORE ME, an officer duly authorized by law to administer oaths and take
acknowledgements personally appeared , and acknowledged
He/She executed the foregoing Addendum to Agreement for the use and purposes mentioned in
it, and that the instrument is His/Her act and deed.
IN WITNESS OF THE FOREGOING, I have set my hand and official seal in the State
and County aforesaid on this day of 2017.
My Commission Expires:
NOTARY PUBLIC
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Page 467 of 577
li rni, Julianne
Facilities Division recommendsproject be awarded . Solarguard Roofing,being
7esponsive/responsible lowest bidder.
Respectfully submitted
Gail
Gail Mootz
Crew Supervisor
Public Works, Facilities Maintenance
City of Boynton Beach
222 N.E. 9th Ave. I Boynton Beach, Florida 33435
o: 561-742-6223
Aaotgs
America's Gateway to the Guffstrmm
Page 468 of 577
Mootz, Gail
Seft
Thursday, January 19, 2017 8:27 AM
:
Alibrandi, Julianne
Ramsey, Kevin
Subject:
Roof Recoating for Fire Station No. 5 (Bid 008-2210-17/JMA)
Facilities Division recommendsproject be awarded . Solarguard Roofing,being
7esponsive/responsible lowest bidder.
Respectfully submitted
Gail
Gail Mootz
Crew Supervisor
Public Works, Facilities Maintenance
City of Boynton Beach
222 N.E. 9th Ave. I Boynton Beach, Florida 33435
o: 561-742-6223
Aaotgs
America's Gateway to the Guffstrmm
Page 468 of 577
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'A r ,0; ,
PROJECT:NAME OF -•• •. FIRE sTA
•
CHECK OFF LIST • CONSTRUCTION PROJECTS
BIDDER i r
RECEIPTOF'AbbNDUM
gEL4111Item #7 Evidence of r
REFERENCES
possession of requiredRoofing
Contractor
I PAGE AO.
M
•
- , ADD -1
:* :Q
, Number
I No Number
m
BID PACKAGE .:
COW
Page 471 of 577
Submit ■_ To: '1
11 E. Boynton- • ,
P.O. Box 310
Boynton• ._ 33425-0310
Telephone:
Bid ROOF • • - FIRE
Bid _ I1 I
Bids will be opened in Procurement Services unless specified othervAse. Bid receiving date and
time is scheduled .r. January 11, 2017, no sl and may notbe vAthdrawn
within ninety • 0 days after such date and
Her ana
codes . ;
Federal I.umber:
Corporation of the State of: -LLG KID
Cr
Area Code:Telephone ember:
Vendor . D.
E-MAIL M asw(4 01;wa. <94,
ON
.r
i- I , C141011*
iiiiiiAgii0am
Page 472 of 577
A D D E N D A
CITY OF BOYNTON BEACH
FLORIDA
810 TITLE: ROOF RE -SURFACING FOR FIRE STATION
1 10 -
BIDDER: 5 o Rb
DATE SUBMITTED:
.. .. .. .. . ..
We propose and agree, if this bid is accepted, to contract with the Cltv of Boynton Bea&. i -r t
�17 Unatiun, iloor 11115 larTiMs necessary to completelprovide t -
"-Waa 6-11
work specified by the Contract documents.
Having studied the documents prepared by: THE CITY OF BOYNTON BEACH
and having examined the project site (when indicated in these specifications
propose to perform the work of this Project according to the Contract documents and thl:
following addenda which we have received:
ADDENDUM DATE ADDENDUM DATE
a -I.
Lap
-1 ZA =A4 VA 48
..........
Page 473 of 577
MANDATORY SITE INSPECTION, CONN MATION
ESOTATIVE SIG
idi 'FtLiP"7 NATURE
THIS PAGE TO BE SUBMITTED ALONG WITH BID FOR
PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE
SI -1
Page 474 of 577
Specifications.The Scope of Work is more clearly defined in the Contract Documents, Special Conditions an -i
Technical
r• : :• . - a r,♦. :►� •Jill • .•i'101IMP,-
.•'� :• - e •�. - cr rr . • - - F-
Contractand incidentals for proper execution and completion of the Lump Sum portion af the Work a. -
shown on the Drawings and described in the Specifications and Drawings In accordance with
the Documents and other requirements,based on Bidder's own estimated
quantities, costs, site conditions, and local conditions and all other considerations for a Total
Lump
Computer Sum Price of:
TOTAkL LUMP SUM rE,10-
go
IN
$ —10SVO - V 0
Attached is a -
YES 1.
The undersigned bidder agrees to complete the work within ninety (90) calendar days after
the commencement date.
Y
am
Page 475 of 577
• ��% a • =arc jai �:- • _is
♦ • : ,' : e s - _ i r: ♦ • •
• • M - • M FRMM I o . M-.--
A°
Title
u.
Telephone Number
FloridaContractor'sNumber
b
Page 476 of 577
21 � A 0 1 J 23TAFTA to 1*2 L NE 73 1 A � 7175*771
TAwb Cerft that I am the
as Principal in the vvithin bond; that, (::;;FOX d! (JAWD 6 who signed the said Bid Bond
on behalf of the Principal, was then I -'R-: cr rr z, z=' of said Corporation; that I know has
signature, and his signature hereto is genuine; and that said bond was duly signed, sealed, ani
r7i *77 F;I.
11 57:1(:17771111
STATE OF FLORIDA
W4111kill!•
111111 1 111, - III 11111111111111 11111 111 N
17MIM7111-71i"' Moo FM" Amt:ivi I I
=4
EJANET HOPIN
My COMMISSION #FF04WW
EXPIRES August 15. 2017
v F1011d
Page 477 of 577
Each Contractor bidding on work included in these General Documents shall prepare and
submit the date requested in the following schedule of information.
This date must be included in and made part of each bid document. Failure to comply with this
'nstruction may be regarded as justification for rejecting the Contractor's proposal.
- ./I,; # t
3. When Organized:
4. Where Incorporated:
5. How many years have you been engaged in the contracting business under the present
firm name? / r"
6. General character of work performed by your company.
7. Number of employees.
8. Background and experience of principal members of your personnel, Including officen
9. Bonding capacity.
10. Have you ever defaulted on a contract? If so, where and why?* NO
THIS PAGE To BE SUMMED ALONG WITH BID FOR
Page 478 of 577
9M. 2=1
ipm
M
I
14. List all lawsuits (design and/or construction related) to which you have been a party arri
which: *
1) arose from construction projects: V/A
2) occurred within the last 4 years: All -If
C
provide case number and style: /V/,l
Dated at: RO
M
{Printed or Typed)
MIMIA
SBQ-2
I
Page 479 of 577
,4cw
ri ®.
Contact
r
Phone _ _...
�� � F x � II
Company Name
Address:
/00 dim—
Co 7 antaci Name:
Phone:
Fax: E-Mail:
�tl' i
-(,ft'1), t,.t
Company ae.
Address:... ` 7777.
�r
r
7777 —
d � me ..� � ........
7777
wo Z,.
,
hors �._.� ...
• E-Mail:
60
THIS PAGE TO BE SUBMITTED ALONG WITH BID FOR
PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE
REF— 1
Page 480 of 577
�eing first duly sworn, deposes and sal
1) He/814e is Of
.... ...... ....... ....... &L�� 15oLhR6V6AbRvo
(Title) (Name of Corporation or Firm)
the bidder that has submitted the attached bid: "ROOF RECOATING FOR FIRE STATION
2) He/She is fully informed respecting the preparation and contents of the attached bid and of all
pertinent circumstances respecting such bid;
3) Said bid is genuine and is not a collusive or sham bid;
4) Further, the said bidder nor any of its officers, partners, owners, agents, representatives,
employees or parties in interest, Including this afflant, has in any way colluded, conspired,
connived or agreed, directly or indirectly with any other bidder, firm or person to submit a
collusive or sham bid in connection with the Contract for which the attached bid has been
submitted or to refrain from bidding in connection with such Contract, or has in any manner,
directly or indirectly, sought by agreement or collusion or communications or conference with
any other bidder, firm or person to fix the price or prices in the attached bid or of any other
bidder, or to fix any overhead, profit or cost element of the bid price or the bid price of any
other bidder, or to secure through any collusion, conspiracy, connivance or unlawful
agreement any advantage against the City of Boynton Beach or any person Interested in the
proposed Contract; and
5) The price or prices quoted in the attached bid are fair and proper and are not tairded by any
collusion, conspiracy, connivance or unlawful agreement on the part of the bidder or any of its
agents, representatives, owners, employees, or parties in interest, including this affiant.
MM771 77-5: ♦ - 0 0
Lzj•M= � $11 ZT]
k
JANET HOPIN
3 J"', WLAWIT"A"j.
ffUWW4W
Page 481 of 577
1. the undersioned herobvdulvIawam. damiq* XTd StAV*.Qf ..1—
rM-1:77; L I -� 'r.
47 =;4' ilelloll--ji� '01r.191011
Sworn and, s bscribed before me
this day of
--w6:VRY PUB -LIC, S te coyf loride
at Large
JANET HOPIN
MY COMMISSION #FF04eOeD
EXPIRES August 15. 2017
M --
NAME
C- a.S7-b
aw
TITLE
nEdr :.-
A 1W
Page 482 of 577
4N7733�T'il 71 1
cate in the appropriate spaces provided which category best describes your company. Return
this fbrTn with your bid proposal shout making it an official part of your bid response.
Is your company a Minority Owned Business ? XI
Yes No �
If Yes, please Indicate by an 'V in the appropriate box.
AMERICAN INDIAN
ASIAN
O
BLACK
HISPANIC
WOMEN
OTHER
(specify)
NOTAPPLICABLE
Do you possess a Certification qualll�ing your business as a Minority Owned Business?
A
YES NO 72L
If YES, Name the Organization from which this certification was obtained and date:
•Certification
rif =674 I
Page 483 of 577
AVW�ViR L�1�- 'V1 I L7v I I
1) Publish a statement notifying employees that the unlawful manufacture, distributlo
dispensing, possession, or use of a controlled substance is prohibited in the workplace an.
specifying the actions that will be taken against employees for violations of such prohibitiol
K) Inform employees about the dangers of drug abuse in the workplace, the business's policy
of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and
employee assistance programs, and the penalties that may be imposed upon employees for
drug abuse violations. I
3) Give each employee engaged in providing the commodities or contractual services that ar:
under bid a copy of the statement specified in subsection (1).
4) In the statement specified In subsection (1), notify the employee that, as a condition of
working on the commodities or contractual services that are under bid, the employee will
abide • the terms • the statement and • notify the employer of any conviction of, or plea
of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance
law of the United States or any state, for a violation occurring in the workplace no later than
5 days after such conviction.
5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employee's community by, any employee
• is so convicted.
6) Make a good faith effort to continue to maintain a drug-free workplace through
implementation of this section.
the above requirements.
Page 484 of 577
1;L-1 j 4 eA
66M.0
1 - Bidder shall provide a copy of the Safety Program(s) to be in effect for the duration of the
Contract (attach to the back of this form).
2. The City reserves the right to conduct periodic safety inspections of the contractor,
subcontractor, employees, agents, etc. throughout the duration of the Contract.
3. The City reserves the right to terminate the Contract where It is determined that the
contractor or subcontractor is in non-compliance of the safety terms, regulations or
requirements established by O.S.H.A. or the State.
As the person authorized to sign the statement, I certify that this firm complies fully with
the above requirements.
Page 485 of 577
The Contractor is aware that the Inspector General of Palm Beach County has the authority to
furtherance thereof may demand and obtain records and testimony from the Contractor and its
subcontractors and lower tier subcontractors.
T�e uxte:ctexls zzl 2grees, thvt ix aiVIthr-;% tz all-ither ramzAas ant ci=-4xen,-f —
provided by law, the failure of the Contractor or its subcontractors or lower tier subcontractors
to fully cooperate with the Inspector General when requested is deemed by the
municipality to be a material breach of this contract Justifying its termination.
elOW-ET44 *
Title:
Date: 0
to"AAM11FT-11re I . : 0 , 0 - a -
1!1�'%Ucj 4 01414 1 111 " 0 1 k] Ail=- �
Page 486 of 577
0
11
IN
Page 487 of 577
The City of
Boynton B
Finanw,lPrmrament Sen4ces
100 E. Boynton :G& a&
P. 0. BOK310
Telephone: (561) 742-6320
FAX f561) 742-016
DATE:
December 29, 2016
BID TITLE:
OROOF RE -COATING FOR FIRE STATION 5'
BID NO.:
008-2210-17/JMA
[=7MM=-gWga M&Q;a., T M
rrrrrr- 61
u PrMT-1i torm ana
I
by declared apart or the original rawings, specifications and/or// documents. In
case of a conflict, this Addendum No. I shall govem.
here
Please advise if the City can provide information on the firm that installe't
the mcf-top solar panels?
Abundant Energy Inc.
1312 Commerce Lane, 150
jupl&G FL 33458
Telephone: (561) 744-54211 Fax.- (5¢2» 2i
If you have any further questions or require additional clarification, please e-mail Julianne
Allbrandi, Senior Buyer Larlbra or , or phone (561) 742-6322.
,n b4fl
a=
Tim W. Howard
P=; ($Td no M 2WFJJ«£ wrM7M
Page 488 0 577
PRINT
i
NAME
COMPANY
Page 489 of 577
The City of
Bor-pto
FinancV'Pracurement Services
100 E. Boynton Beach Boulevard
A 0. Box 320
BojvO�vLftxr_',,�., No—R -Rd? q-Z.W
Telephow. (561) 742-6310
FAX. f562) 7424-316
DATE: January 4, 2017
BID TITLE: uROOF RE -COATING FOR FIRE STATION 5'
NO.: 008-2210-17/JM4,
This addendum to the drawings, specifications, and/or contract documents is issued to pmsvA!d
additional information and clarification to the original Bid specifications and proposal fbrm and
hereby declared a part of the original drawings, specifications and/or contract documents. In
case of a conflict, this Addendum No. 1 shall govern. I
i7r-61INDER:
PID DUE DATE IS JANUARY 11, 2017. V0 L4�7E-PLWA
Tn��_
Lt . . - T It, - -A---
AAS;;ER.- Drawings 1, 2 and Drawings I to 10 are affached as part of this
Addendum.
W. How do we determine what wall joints get repaired or left alone?
ANSWER.- AflJoInts are to be repaired.
If you have any further questions or require additional clarification, please e-mail Julianne
Alibrandl, Senior Buyer allbmL-6322.
orphone(561)742
Tim W. Howard
$ IWU
IPJ = 7*V4)fiM*ff=M:;
Page 490 of 577
F-11103 ,A ► A 1 d 1 OW Zop]PAO 1 pippy, I UOV
• • - _ S .
• • �` ■ • ■-4 -416
;
f19111 pplej
AME OF kEPRES—ENT�ATIVE
s. !
s
Page 491 of 577
Trani= Pumarporated
www.tomwsealants.com rME19140
Commerolal Seelaaft a Welerprounnill
P 561-232-7430
wlzl��
LOCATION. West Palm Beach, Fl.
This letter Is to certiki General Caulking,711LO
and Waterproofing materials. General Caulking & Coatings, Inc. has been successfully installing Tremco
materials for many years across the state of Florida.
*1=•
d'aa
Jeff "JI.B." Snyder, Jr.
jrY -
Proper application Is the responsibility of the installation professional. Surface preparation, substrate adhesion, proper
installation and other variables outside of the manufacturer's control are the sole responsibility of the user. Field visits by
Tremco Personnel are for tte ncoA9--rr21kkdTU tar
Tremoo cannot be held responsible for material
alter these recommendations/results.
Lfl =1
sudalflah Is [" G( i"' ", 1) +",
solutions
Page 492 of 577
RICK SCM7. ddVE-kN6ft--'-
KEN LAWSON, SECRETARY
STATE OF FLORIDA
DEPARTNIENT OF BUSINESS AND PROFESAj!Qj'j6SW-Q47mXT-Ak
j SL
JAWDE, GEORGE TOUFIC
SOLARGUARD ROOFING INC
1615 N. FEDERAL HWY #300'
BOCA RATON . FL 33432
ISSUED: COM7/2016 DISPLAYAS REQUIRED BYLAW SEQ4 L1 0607
r
Page 493 of 577
KNOW ALL MEN BY THESE PRESENTS, that _,,,,Solarguard Roofing, Inc.
as Principal, and. -Developers Su rety and indemnity Company
_—, as SuretY, authorized to
business in the State of Florida are hold and firmtf bound unto
in the penal sum of Five Percent of the Amount Bid
Dollars laWul money of the United States, for the payment of which sum
and.truly to be made, we bond ourselves, our heirs, executors, administrators, and succewsmswo
Jointly and severally, firmly by thm presents.
THE CONDITION OF THIS 08LIGA'nON IS SUCH, that whereas the Principal hm
a u bmitted the accompanying bid, dated January I I th 2017
BID No. 008-2210-17/JMA
A6 If the pdncipal shall not withdrew said Bid within ninety (90) days after deft of openi
of the same, and shall within ton (10) days after the prescribed forms arepresentedi
him for signature, enter into a written Contract with the Owner in aoDordance with
Bid as accepted, and give bonds with goods and sufficient surety or sureties, as m
be required, for the faithfut performance and proper fulfillment of such Contrmacrt, .1
the above obligations shall be void and of no effect, otherwise to remain in full fo
and effed.
B. In the event of the withdrawal of said ENd vAthin the period specified, or the failure to
enter into such Contract and give such bonds within the time specified, if the principal
shall pay the Ovvner the dffference between the amount specified in said Bid and the
amount for which the Owner may procure the required work and supplies, if the latter
amount be in excess of the former then the above obligations shall be vold and of no
eftct, otherwise to remain In full force and effect,
C. This bond Is given to comply with Section 255.05 Florida Statutes, and any action
instituted by a claimant under this bond for payment must be in accordance with the
notice and time limitation provisions in Section 255.05(2), Florida Statutes.
ff-M
Page 494 of 577
M, ViflTNESS WHEREO"h%Tk��&j
their several seals, this 11 th day of _4snug�y af.
2QJ being hereto affixed
Land these presents duly signed by its undersigned representative, pursuant to authority of
is governing body.
WITNESS- (if Sole Ownemhlp or Partnership, two (2) Wftnesses required).
1;jJ121#i
Solarguard Roofing, Inc.
Rame
WITN9' Y I
w -
%n—at6�7-<-=)-=T�Au 6rip" d----
Officer (affixed seal)
Title
1515 North Feder 00
Business Address
Boca Raton, FL 33432
City and State — ------
M*'J'W'571
WIT, SS:
saun, a Attomey4n-fact (afflx seal) Kevin R. Wojtowicz, a FL Licensed
17771 Cowan Avenue, Suite 100 Resident Agent
Business Address
Irvine, CA 92614-6044
city staft
Z - 0
P -7-W
Page 495 of 577
POWER OF ATTORNEY FOR
RAOWALL BYMESE PRESENTS that w=pt as expressly limited, DEVELOPERS SURETY AND INDEMNITY COMPANY and INDEMNITY COMPANY OF CALIFORNIA. do sach
hw9bY make, WrISR& and appoint
"*John R. Neu, Brett M. Rosenhaus, Kavin R. Woltavvicz. Daniel F. Oaks, Charles J. Nielson, Charles D. Nielson, David R. Turdas, Michael A Gentile.
joingy or severall�C"
as their to and IWlu1AAMTjsy(s)4n-Fact, to make, executte, d" and acknoorfte, fbr and on bahaffof add mripordons, as surelles, bondA undwWngs and confirmle of
suretyship gMng and gmnting unto ssidiftmMY(s)-in-Fact til pow and authgy to do aid to nerfarm
1� awiw&Q;the ,=
This IMer OfAftW is granted and Is signed by fewhile under and �kj aulh OL'jofth
T and INDEMRITY COMPANY OF CALIFORNLA, OTwIlve w of January 1K 2008.
RESOLVED, that a cornbination of any two of the Chahm of the Board, the Presidant Exembe Vme-President, Senior *D -President or any Moe President of the
corporations be, and that each of them hereby Is, authorized to execute ft Pow olAftomay, qualillying the attamey(s) named In the Paw of Attoto e
rney xecute, on bahaffolthe
corporations, bands, undertakings and contracts of Suretyship; and that the Secretary of any Awletwi 8 . -
IN VATNESS WHEREOI� DEVELOPERS SURETYAND INDEMNITY COMPANY and INDEMNITY COMPANY OF CALIr�jAjUjZT*j3RWr
SOM1181y GrAssistant Secretary this January 29,2015.
P 0�
Senior
%
L20 -Lo Rmlw
On .... . . ...... -- .-Januarv2g 2015
. . . ..... ............... . ... Dore me,
Ddh . . . .... . ... ..
NOf1hq
personally append . . .. .. ... ..... FW@ kwM om mw 7% cew
D"anid Yqtqq and..!.. Lanedon
A A 0 11 h I I I ft I Cal 1 Au: Yr" t; o m v
Co salon 0 2081945
Notary Puble - Cmftmk
oraep CMM
Comm. MS. on 1 201p
L=ft'ALj=-,It i7ld w,
ME
EM
ill �Iaaaa
I carlify and PENALTY OF PERJURY and be ISM Of the State of CallIbmis that the bepoing paragraph k
Lin and owed
WITNESS my hwd and official I.
%nature . . ....
Ludlb R�yk'ond, Notary Public . . ....
CERTIFICATE
This Caftais is mmied in the aty of IMne, edtmla, this lith dayof January 2017
By. J.Assforyt
ID-1380(Rwol/la)
Page 496 of 577
V
PUBLIC HEARING
2/7/2017
REQUESTED ACTION BY COMMISSION: PROPOSED ORDINANCE NO. 17-005 - FIRST READING -
Approve and amend Part III, Land Development Regulations, Chapter 3, Article IV, Section 3.D use matrix
notes, number 103, striking pilot program language and codifying landscape debris stockpiling use and land
development regulations.
EXPLANATION OF REQUEST:
On August 18th, 2015 the City Commission adopted Ordinance No. 15-019 amending the land development
regulations allowing stockpiling of commercial landscape debris as a conditional use in the M1 zoning district
provided certain conditions necessary for assuring the health, safety and welfare of the public are met.
The ordinance and the right to conduct commercial landscaping debris stockpiling in the M1 zoning district is
an eighteen month pilot program and is scheduled to sunset unless extended by a subsequent ordinance of the
City. The pilot program is currently set to sunset on February 15th, 2017.
Prior to adoption of Ordinance No. 15-019 the City had no provisions for the storage of any waste matter
within the City, and instead, all waste collected is typically delivered to a transfer station outside the City which
is operated by the Palm Beach County Solid Waste Authority. The subject regulations allow the temporary
storage of vegetative matter as a conditional use within the City's M-1 Zoning District, conditioned upon
meeting specified site and operational requirements. Sources of the standards included, in part, the County or
State Health Unit, example regulations from another jurisdiction, and the City's Fire Marshall.
The City Commission at the time of adoption of the pilot program embraced the pre-existing activity of the local
and established landscape business as a sustainable and environmentally -wise practice. The City learned this
business has been using its vegetative waste collected as part of its landscape services to contribute to a
cooperative engaged in processing Biomass and Biochar which is used, in part, as a natural soil enhancer.
Since the implementation of the pilot program the City has issued one BTR/COU for landscape debris
stockpiling. That license was issued to Mignano Treecare, Inc. which stockpiles the landscape debris at 301
SE 10th Avenue. Several compliance inspections have been conducted by City staff over the duration of the
pilot program. Violations were observed and noted on 3/14/16 and again on 9/6/2016. Upon notification of
the violations Mignano Treecare, Inc. corrected all violations within the stipulated time.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
There will be no affect to City programs or services.
FISCAL IMPACT. Budgeted
As part of the Business Tax Receipt/Certificate of Occupancy & Use the City collects $212.07 dollars annual.
ALTERNATIVES:
1. Continue and extend landscape debris stockpiling pilot program one additional year.
2. Do not codify the landscape debris stockpiling regulations and allow the pilot program to sunset on
February 15th, 2017.
Page 497 of 577
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
ATTACHMENTS:
Type
D Ordinance
D Attachment
D Ordinance
REVIEWERS:
Department
Development
Finance
Legal
City Manager
Description
Ordinance removing pilot program language from
landscape debris stockpiling
draft language revisions
Ordinance No. 15-019
Reviewer
Action
Date
Mack, Andrew
Approved
1/24/2017 - 8:16 AM
Howard, Tim
Approved
1/24/2017 - 10:49 AM
Swanson, Lynn
Approved
1/27/2017 - 10:48 AM
LaVerriere, Lori
Approved
2/2/2017 - 1:14 PM
Page 498 of 577
1 ORDINANCE 17-
2
3
4 AN ORDINANCE OF THE CITY OF BOYNTON BEACH, FLORIDA
5 APPROVING AN AMENDMENT TO PART III, LAND DEVELOPMENT
6 REGULATIONS, CHAPTER 3, ARTICLE IV, SECTION 3D, USE
7 MATRIX NOTES, NUMBER 103, STRIKING PILOT PROGRAM
8 LANGUAGE AND CODIFYING LANDSCAPE DEBRIS STOCKPILING
9 USE AND LAND DEVELOPMENT REGULATIONS; PROVIDING FOR
10 CONFLICT, SEVERABILITY, INCLUSION; AND EFFECTIVE DATE.
11
12
13 WHEREAS, on August 18, 2015 the City Commission adopted Ordinance 15-019
14 determining that the stockpiling of commercial landscape debris is a proper conditional use of
15 property in the M-1 zoning district provided certain conditions necessary for assuring the
16 health safety and welfare of the public are met; and
17 WHEREAS, the pilot program created by Ordinance 15-019 is set to sunset on
18 February 15, 2017; and
19 WHEREAS, since the implementation of the pilot program the City has issued one
20 BTR/COU for landscape debris stockpiling and after several compliance inspections were
21 conducted, all violations were corrected within the stipulated time; and
22 WHEREAS,
23 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF
24 THE CITY OF BOYNTON BEACH, FLORIDA:
25 Section 1. That the foregoing "WHEREAS" clause is true and correct and hereby
26 ratified and confirmed by the City Commission.
27 Section 2. That Part III, "Land Development Regulations", Chapter 3, "Zoning",
28 Article IV, Section 3.D. Zoning Matrix and Note #103 is hereby amended as follows:
29
1
Page 499 of 577
30 103. Landscape Debris Stockpiling.
31
32 a. The commercial stockpiling of landscaping debris is allowed as a conditional use
33 in the M-1 zoning district subject to the following conditions:
34 1) Prior to commencing the operation of a landscaping debris storage site, a
35 property owner must first obtain a Business Tax Receipt and Certificate of Use from the
36 city.
37 2) A site plan notated to show operational components of the storage facility (i.e.
38 access, storage area, setback, etc).
39 3) No stockpiling of landscaping debris shall be permitted on properties of less than
40 0.5 acres.
41 4) A minimum 20 -foot wide stabilized all weather access road around the perimeter
42 of the stockpile.
43 5) All stored landscaping debris shall be setback at least 30 feet from any
44 residential property line and 25 feet from all other property lines.
45 6) All storm water drainage shall be maintained on the site by appropriate
46 infrastructure and improvements as approved by the City Engineer or his or her designees.
47 7) No chipping of stockpiled debris is permitted on the site.
48 8) The perimeter of a storage site shall be screened with a wall or fence that
49 obstructs the view of the storage area from adjacent properties, except where such use
50 abuts a residential zoning district screening shall also include landscape elements that
51 meet the intent of the Landscape Barrier as defined in Chapter 4, Article 11 of the Land
52 Development Regulations.
53 9) The hours of operation shall be limited to 8:00 a.m. to 6:00 p.m. Monday
54 through Friday and Saturday from 8:00 a.m. to 2:00 p.m. or as established during the
55 conditional use approval process.
56 10) Access to operations shall be only from a public right-of-way. In no case, shall
57 a delivery or removal of the stored landscaping debris utilize a private road or alley
58 serving residential uses for access.
59 11) The delivery, removal and storage shall utilize dust control measures.
60 12) Debris piles shall not be placed on surfaces intended or designed for open
61 space, or for parking or vehicle circulation.
62 13) Storage areas shall include fire protection monitoring, alert and suppression
63 systems as approved by the City Fire Marshal. The following are minimum requirements
64 which must be demonstrated to obtain Fire Marshal approval:
65 a) No pile shall be higher than 12 feet. During any declared drought the height
66 shall be limited to six feet.
2
Page 500 of 577
67 b) All piles shall be covered with a "breathable blanket' or site provided with a
68 sprinkler system approved by the City Fire Marshal.
69 c) All piles shall be secured behind a fence or other approved barrier that will be
70 locked at all times when not in use.
71 d) Because of the health hazards from the rotting vegetation and the vermin that
72 may live there and the fire hazard these piles shall be a minimum of 25 feet from any
73 commercial building and 40 feet from any residence.
74 e) A working garden hose shall be at the ready at all times to put out small spot
75 fires.
76 f) Each pile shall be churned at least once per week and so noted on a roster to be
77 maintained onsite and made available to a Fire Department representative on request.
78 b. Pr-apei4ies that have been used for- Gammer-eial bandseape Debris Staekpiling-faf
79 at least 36 fneaths at the tifne of adoption of this or-dinanee that use
80 pravi d ed th ep r-epert }ersef n p 1 i e s, a s a sent ei of re d u se. A,A,4t a!
81
82
83
84 all ,,,bons of this Note ins
85
86 stinset tin! ess ie-;-4.eiaded Aer- made a pefmaaeat pai4 of these regulations by a subsequent,
87
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89 Section 3. All prior ordinances or resolutions or parts thereof in conflict herewith are
90 hereby repealed to the extent of such conflict.
91 Section 4. If any section, sentence, clause, or phrase of this Ordinance is held to be
92 invalid or unconstitutional by any court of competent jurisdiction, then said holding shall in no
93 way affect the validity of the remaining portions of this Ordinance.
3
Page 501 of 577
94 Section 5. It is the intention of the City Commission of the City of Boynton Beach,
95 Florida, that the provisions of this Ordinance shall become and be made a part of the City of Boynton
96 Beach Code of Ordinances; and that the sections of this ordinance may be renumbered or re -lettered
97 and the word "ordinance" may be changed to "section," "article," or such other appropriate word or
98 phrase in order to accomplish such intentions.
99 Section 6. Authority is hereby given to codify this Ordinance.
100 Section 7. This Ordinance shall be effective immediately after adoption by the City
101 Commission.
102 FIRST READING this day of , 2017.
103 SECOND AND FINAL READING ADOPTED this day of , 2017.
104 CITY OF BOYNTON BEACH, FLORIDA
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ATTEST:
Judith A. Pyle, CMC
City Clerk
(Corporate Seal)
Mayor — Steven B. Grant
Vice Mayor — Mack McCray
Commissioner — Justin Katz
Commissioner — Christina L. Romelus
Commissioner — Joe Casello
0
VOTE
YES NO
Page 502 of 577
Part III LDR_Chapter 3_Article IV_Section 3_D Note 103
103. Landscape Debris Stockpiling.
Stockpiling -
a. The commercial stockpiling of landscaping debris is allowed as a conditional use in the
M-1 zoning district subject to the following conditions:
1) Prior to commencing the operation of a landscaping debris storage site, a property
owner must first obtain a Business Tax Receipt and Certificate of Use from the city.
2) A site plan notated to show operational components of the storage facility (i.e. access,
storage area, setback, etc).
3) No stockpiling of landscaping debris shall be permitted on properties of less than 0.5
acres.
4) A minimum 20 -foot wide stabilized all weather access road around the perimeter of the
stockpile.
5) All stored landscaping debris shall be setback at least 30 feet from any residential
property line and 25 feet from all other property lines.
6) All storm water drainage shall be maintained on the site by appropriate infrastructure
and improvements as approved by the City Engineer or his or her designees.
7) No chipping of stockpiled debris is permitted on the site.
8) The perimeter of a storage site shall be screened with a wall or fence that obstructs the
view of the storage area from adjacent properties, except where such use abuts a residential
zoning district screening shall also include landscape elements that meet the intent of the
Landscape Barrier as defined in Chapter 4, Article II of the Land Development Regulations.
9) The hours of operation shall be limited to 8:00 a.m. to 6:00 p.m. Monday through
Friday and Saturday from 8:00 a.m. to 2:00 p.m. or as established during the conditional use
approval process.
10) Access to operations shall be only from a public right-of-way. In no case, shall a
delivery or removal of the stored landscaping debris utilize a private road or alley serving
residential uses for access.
11) The delivery, removal and storage shall utilize dust control measures.
12) Debris piles shall not be placed on surfaces intended or designed for open space, or
for parking or vehicle circulation.
13) Storage areas shall include fire protection monitoring, alert and suppression systems
as approved by the City Fire Marshal. The following are minimum requirements which must be
demonstrated to obtain Fire Marshal approval:
a) No pile shall be higher than 12 feet. During any declared drought the height shall be
limited to six feet.
b) All piles shall be covered with a "breathable blanket" or site provided with a
sprinkler system approved by the City Fire Marshal.
c) All piles shall be secured behind a fence or other approved barrier that will be locked
at all times when not in use.
Page 503 of 577
d) Because of the health hazards from the rotting vegetation and the vermin that may
live there and the fire hazard these piles shall be a minimum of 25 feet from any commercial
building and 40 feet from any residence.
e) A working garden hose shall be at the ready at all times to put out small spot fires.
f) Each pile shall be churned at least once per week and so noted on a roster to be
maintained onsite and made available to a Fire Department representative on request.
Page 504 of 577
1 ORDINANCE 15-0191
I
3'
4 ( AN ORDINANCE OF THE CITY OF BOYNTON BEACH, FLORIDA
5 AUTHORIZING LANDSCAPING DEBRIS STOCKPILING IN THE M-1
6 ZONING DISTRICT BY AMENDING THE LAND DEVELOPMENT
7 REGULATIONS, CHAPTER 1, ARTICLE II, TO ESTABLISH A NEW
8 USE AND CORRESPONDING DEFINITION; AMENDING CHAPTER 3,
9 E ARTICLE IV, SECTION 3.1), "USE MATRIX" TO DESIGNATE
10 LANDSCAPING DEBRIS STOCKPILING AS A CONDITIONAL USE IN
11 THE M-1 ZONING DISTRICT; AMENDING CHAPTER 3, ARTICLE IV.
12 i MATRIX NOTES TO ADOPT A NEW NOTE 103 SETTING FORTH
13 MINIMUM SITE AND OPERATIONAL CONDITIONS OF OPERATION
14 OF A STOCKPILING SITE; PROVIDING FOR CONFLICT,
15 SEVERABILITY, INCLUSION; AND EFFECTIVE DATE.
16
17
18 WHEREAS, the City Commission has determined that the stockpiling of commercial
19 11 landscape debris is a proper conditional use of property in the M-1 zoning district provided
20 11 certain conditions necessary for assuring the health safety and welfare of the public as
21 11 hereafter set forth are met.
22 I 1 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF
23 THE CITY OF BOYNTON BEACH, FLORIDA:
24 s [ Section 1. That the foregoing "WHEREAS" clause is true and correct and hereby
25 ratified and confirmed by the City Commission.
26 i Section 2. That Part III, "Land Development Regulations", Chapter 1, "General
27 1 € Administration", Article II, "Definitions" is hereby amended as follows:
28 11 Definitions (LDR, Chapter 1, Art II)
29 LANDSCAPE DEBRIS STOCKPILING — The temporary storage of vegetative debris such
30 as grass, tree or shrub branches or stumps, or other common landscaping materials generated
31 and/or collected by commercial landscaping maintenance services for use in recycling
32 processes involving energy production, soil enhancements or mulch for example.
33
Ordinance amended on second reading. Revisions shown in legislative format
1
Page 505 of 5,
3411 Section 3. That Part III, "Land Development Regulations", Chapter 3, "Zoning",
35 11 Article IV, Section 3.D. Zoning Matrix and Notes is hereby amended to create the new use and
36 11 establish the corresponding approval, site, operational requirements and sunsetting provisions
3711 within the new Note #103-1, to be codified as follows:
38
39 (See Exhibit "A")
40 103 Landscape Debris Stockpiling
41 a. The commercial stockpiling of landscaping debris is allowed as a conditional use in
42 the M-1 zoning district subject to the following conditions:
43
1)
Prior to commencing the operation of a landscaping debris storage site, a
44
property owner must first obtain a Business Tax Receipt and Certificate of
45 1
Use from the City.
46
2)
A site plan notated to show operational components of the storage facility
47 ;
(i.e. access, storage area, setback, etc).
48
3)
No stockpiling of landscaping debris shall be permitted on properties of less
49
than 0.5 acres.
50
4)
A minimum twenty foot wide stabilized all weather access road around the
51
perimeter of the stockpile.
52
5)
All stored landscaping debris shall be setback at least 30 feet from any
53
residential property line and 25 feet from all other property lines.
54
6)
All storm water drainage shall be maintained on the site by appropriate
55
infrastructure and improvements as approved by the City Engineer or his/her
56
designees.
57
7)
No chipping of stockpiled debris is permitted on the site.
58
8)
The perimeter of a storage site shall be screened with a wall or fence that
59
obstructs the view of the storage area from adjacent properties, except where
60
such use abuts a residential zoning district screening shall also include
61
landscape elements that meet the intent of the Landscape Barrier as defined
62
in Chapter 4, Article 11 of the Land Development Regulations.
63
9)
The hours of operation shall be limited to 8:00 a.m. to 6:00 p.m. Monday
64
through Friday and Saturday from 8:00 a.m. to 2:00 p.m. or as established
65
during the conditional use approval process.
66
10)
Access to operations shall be only from a public right-of-way. In no case,
67
shall a delivery or removal of the stored landscaping debris utilize a private
68
road or alley serving residential uses for access.
69
11)
The delivery, removal and storage shall utilize dust control measures.
N
Page 506 of 5-/
70
12)
Debris piles shall not be placed on surfaces intended or designed for open
71
space or for parking or vehicle circulation.
72
12413 )_
Storage areas shall include fire protection monitoring, alert and suppression
73,
systems as approved by the City Fire Marshall. The following are minimum
741
requirements which must be demonstrated to obtain Fire Marshall approval:
75
76 1
a)
No pile shall be higher than 12 feet. During any declared drought the height
77
shall be limited to 6 feet.
78
b)
All piles shall be covered with a "breathable blanket" or site provided with a
79
sprinkler system approved by the City's Fire Marshall.
80
c)
All piles shall be secured behind a fence or other approved barrier that will be
81
locked at all times when not in use.
82
d)
Because of the health hazards from the rotting vegetation and the vermin that
s
83
may live there and the fire hazard these piles shall be a minimum of 25 feet
84
from any commercial building and 40 feet from any residence.
85
e)
A working garden hose shall be at the ready at all times to put out small spot
86
fires.
87 f) Each pile shall be churned at least once per week and so noted on a roster to be
88 maintained onsite and made available to a fire department representative on
89 request.
90b. Properties that have been used for Commercial Landscape Debris sStockpiling for at
92 ; least 36 months at the time of adoption of this ordinance may continue that use
93 provided the property owner complies, as a condition of continued user with all
94 requirements of Note 103 except that Seeiions 1, 2. 4, 5, 6, 7. Q 9, 10, and 11, a g of
95 this erdir e. C-onditionai use approval must be received no later than 12 months of
96 1 adoption of this ordinance as condition precedent to continued use. No BTR may be
971 annually renewed if the owner of the property is not in compliance with all conditions
98 of this ordinance.
99
100 1 c. These provisions shall be in effect for 18 months as a pilot program and shall sunset
101 unless extended or made a permanent part of these regulations by a subsequent
102 ( ordinance of the City.
3
Page 507 of
103
104 Section 4. All prior ordinances or resolutions or parts thereof in conflict herewith are
I
105 hereby repealed to the extent of such conflict.
106 Section 5. If any section, sentence, clause, or phrase of this Ordinance is held to be
107 invalid or unconstitutional by any court of competent jurisdiction, then said holding shall in no
1081 way affect the validity of the remaining portions of this Ordinance.
109 Section 6. It is the intention of the City Commission of the City of Boynton Beach,
i
110 Florida, that the provisions of this Ordinance shall become and be made a part of the City of Boynton
111 Beach Code of Ordinances; and that the sections of this ordinance may be renumbered or re -lettered
112 and the word "ordinance" may be changed to "section," "article," or such other appropriate word or
I
113 phrase in order to accomplish such intentions.
1141 Section 7. This Ordinance shall be effective immediately after adoption by the City
115 Commission. This ordinance and the right to conduct commercial landscaping debris stockpiling
116 in the M-1 zoning district is an 18 -month pilot program and will sunset unless extended by a
117 subsequent ordinance of the City. No property owner will have a vested or grandfathered right to
118 continued operation of a commercial landscaping debris stockpiling site after the sunset date of
119 11 this ordinance.
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122 11 f RFMAINDER OF PAGE INTENTIONALLY LEFT BLANK}
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Page 508 of 5
124 FIRST READING this4 day of 015.
125 SECOND AND FINAL READING ADOPTED this /8 day of - '2015.
126 CITY OF BOYNTON BEACH, FLORIDA
127 YES NO
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1401 141 I
142 ATTEST:
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146 YC
. Prainito, MMC
147rk
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151 I Se
ti
Mayor — Jerry Taylor v�
Vice Mayor — Joe Casello
Commissioner — David T. Merker
Commissioner — Mack McCray c�
Commissioner — Michael M. Fitzpatrick
A
VOTE 5-0
Page 509 of �
10.A.
CITY MANAGER'S REPORT
2/7/2017
REQUESTED ACTION BY COMMISSION: Accept the FY2015/2016 ADAAnnual Update.
EXPLANATION OF REQUEST:
On July 21, 2015, City Commission reaffirmed that the City of Boynton Beach would continue to work towards
full compliance with the Americans with Disabilities Act (ADA) through a proclamation celebrating the 25th
Anniversary of the Americans with Disabilities Act being signed into law. This report documents the progress
made in FY2015/2016.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
Full compliance with the Americans with Disabilities Act will afford people with disabilities access to City
programs and services that have faced barriers in the past. Residents and visitors who are blind or have vision
loss, who are Deaf or are hard of hearing, who have mobility difficulties or who have intellectual, cognitive or
developmental disabilities will be able to fully access the many services and programs the City has to offer.
This effort goes beyond the business, social and recreational aspects of services to include essential
emergency response procedures and improved communication with law enforcement and first responders.
This annual update includes the steps taken to move toward full compliance with the Americans with Disabilities
Act.
FISCAL IMPACT:
N/A
ALTERNATIVES: Not accept the ADA Annual Update.
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
ATTACHMENTS:
Page 510 of 577
Type
Description
D Staff Report
FY2015/2016 ADA Annual Update
REVIEWERS:
Department
Reviewer
Action
Date
City Manager
LaVerriere, Lori
Approved
1/10/2017 ® 8:28 AM
Finance
Howard, Tim
Approved
1/20/2017 ® 8:21 AM
City Manager
LaVerriere, Lori
Approved
2/2/2017 ® 1:12 PM
Page 511 of 577
City of Boynton Beach
FY2015/2016
ADA Annual Update
February 7, 2017
Page 512 of 577
FY2015/2016 ADA Annual Update
On July 21, 2015, City Commission reaffirmed that the City of Boynton Beach would continue to
works towards full compliance with the Americans with Disabilities Act (ADA) through a
proclamation celebrating the 25th Anniversary of the Americans with Disabilities Act being
signed into law. This report documents the progress made in FY2015/2016.
In June 2015, the City Manager appointed Debbie Majors as ADA Coordinator. There were 11
tasks assigned for the 2015/2016 fiscal year:
1. Establish an Office of Accessibility for the public and employees to access resources and
information.
2. Evaluate Facility Compliance - track architectural barriers modification based on the
Self -Evaluation and Transition Plan to address architectural barriers in the City, with
Public Works Director and staff.
3. Connect the Capital Improvement Program with the ADA Transition Plan to ensure that
all barriers are included with funding sources, as identified.
4. Review Employment Policies — Interviews, on -boarding process, quarterly new hire
orientation and requests for accommodation with Human Resources Director & staff.
5. Establish Funding Mechanisms to support education & improvements in
communication, programs & services to the public and employees with disabilities.
6. Review and Plan for Website/Technology Accessibility Compliance.
7. Prepare and/or Modify Policies & Procedures.
8. Review Police Department Policies and Emergency Management Plan for inclusion.
9. Acquire Resources —employee contacts, service organization contacts, community
partners.
10. Establish an ADA Committee & Conduct Public Outreach.
11. Develop City-wide ADA Training Program for Employees.
Great progress has been made this initial year. Details are as follows:
1. Establish an Office of Accessibility for the public and employees to access resources
and information.
On March 16, 2016, the City Commission approved and adopted the ADA Self -Evaluation
and Transition Plan for Access to Programs, Services and Activities. Each department
participated in a self-evaluation of current practices and departmental policies, led by
ADAAG Consulting Services, LLC. Individual meetings were held; Americans with
Disabilities Act requirements and best practices were shared, which were incorporated
Page 513 of 577
into the Transition Plan for Access to Programs, Services and Activities in the City of
Boynton Beach.
A Notice Under the Americans with Disabilities Act, as required by the United States
Department of Justice, has been posted at all City facilities. This notice provides
information on how to request assistance under the ADA and who to contact at the City.
In addition, the Intranet for City employees now includes an ADA folder for employees
to readily access ADA information & forms. The ADA Coordinator's office is located in
City Hall, 1St floor, West Wing.
2. Facility Compliance Evaluation - track architectural barriers modification Public Works
Director and staff.
All capital projects in year one of the ADA Transition Plan to address architectural
barriers, have been reviewed and addressed (see attached spreadsheet). This is
monitored and updated quarterly by Public Works staff and reviewed in Capital
Improvement Program meetings.
3. Connect the Capital Improvement Program with the ADA Transition Plan to ensure
that all barriers are included with funding sources, as identified.
All of the capital projects identified in the ADA Self -Evaluation and Transition Plan for
the removal of architectural barriers have been incorporated in the Capital
Improvements Program between FY2015/2016 through 2025/2026. Capital projects are
included in the annual budget review for approval by the City Commission.
4. Review Employment Policies — Interviews, new hire orientation, Quarterly Orientation
and requests for accommodation with Human Resources Director & staff.
Policies have been reviewed & updated; ADA overview has been incorporated into the
onboarding process & quarterly New Hire Orientation. Human Resources use the Job
Accommodation Network (JAN) as a resource for ADA compliance regarding employee
related matters.
5. Establish Funding Mechanisms to help fund education and improvements in
communication, programs & services to the public and employees.
ADA Coordinator reviewed best practices across the state and country, and worked with
the Police Department & Finance Director to receive City Commission approval to
amend Ordinance No. 15-029 regarding Disabled Parking Space Violations. The
amendment enables the City to use two-thirds of the $250.00 parking fine, to improve
Page 514 of 577
accessibility and equal opportunity to qualified physically disabled persons in the City
and to conduct public awareness programs concerning physically disabled persons as
allowed in sections 316.1955, 320.0848, 316.1958, and 316.18 Florida Statutes. A
separate fund has been designated and can be used for expenditures, as allowed by the
Florida Statutes.
6. Review and Plan for Website/Technology Accessibility Compliance
The City's Communications Manager, Web Design Coordinator and ADA Coordinator are
working together to make the City's new website more accessible. Resources include:
• www.access-board.gov, the website of the Architectural and Transportation
Barriers Compliance Board (known as "the Access Board"), which establishes the
standards used by the federal government to ensure that it's electronic and
information technology is accessible to people with disabilities;
• www.section508.gov'the website of the Federal Information Technology
Accessibility Initiative;
We expect that by July 2017, phase I of the website will include several updates to
reflect ADA requirements.
Other technology the City is considering using is Video Remote Interpreting (VRI). This
technology is easily downloaded as an application on an Apple or Android tablet or
phone and can be used for three way communication, similar to facetime, with an
interpreter for American Sign Language (ASL) and over 200 other foreign languages. VRI
has been successfully tested in our Police Department vehicles and at City facilities.
Unfortunately, the application is not compatible with our Fire Department Samsung
5.02 Tablet currently used for field collection of patient data. Rather than using
technology, the First Responders will have a booklet that includes Emergency Medical
Services vocabulary in American Sign Language, so first responders can more effectively
communicate with patients that use ASL, to collect immediate information and until a
live interpreter is available. First Responders will also receive training on ASL medical
signs contained in the booklet by a live ASL Instructor from Deaf Services at Gulfstream
Goodwill Industries.
To improve communication in the City Hall Commission Chambers, we have purchased
Assistive Listening Devices. This includes a PA system with transmitter and four
individual receivers, which will provide audio amplification for individuals who are hard
of hearing.
Page 515 of 577
7. Prepare and/or Modify Policies & Procedures
The ADA Coordinator reviewed Department of Justice Settlement Agreements under
Project Civic Access, a wide-ranging effort to ensure that counties, cities, towns, and
villages comply with the ADA by eliminating physical and communication barriers that
prevent people with disabilities from participating fully in community life. The
Department of Justice has conducted reviews in 50 states, as well as Puerto Rico and the
District of Columbia, and is posting the agreements to help additional communities
come into compliance with the Act. By reviewing these settlements, we are better able
to understand the actions we must take to fully comply with the Americans with
Disabilities Act.
Administrative Policy 01.02.15 Americans with Disabilities Act has been developed and
included in the Administrative Policy Manual. In addition, many of the City of Boynton
Beach policies and procedures have been reviewed to ensure that we are in compliance.
The Police Department has incorporated a Communication Card and portions of a
Columbia, South Carolina policy regarding effective communication with people who are
deaf or hard of hearing. The card includes basic signs to help officers communicate with
someone who does not speak English or who uses ASL. Communication cards have been
laminated and are kept in each police vehicle for the officer, as needed.
The Recreation & Parks Department has modified their registration policy to provide
early Summer Camp registration (to better access requests for modification and hire
counselors with special needs backgrounds) and created several inclusion opportunities
for children to participate in recreation programs.
The television set in the lobby of the West Wing has been programmed to have closed
captioning for the public.
The Links at Boynton Beach golf course staff has created brochures in large print for
individuals with low vision. They have also created visual supports on "how to purchase
a round of golf", in response to training on Autism from the Center for Autism and
Related Disabilities (C.A.R.D.) at Florida Atlantic University. The Library, Recreation &
Parks, Development and other departments are also preparing visual supports for their
service areas.
Page 516 of 577
S. Acquire Resources — employee contacts, service organization contacts, community
partners
The ADA Coordinator has developed a list of city employees, who serve as a point of
contact in their department, to share information and work with on accommodations
requested by the public. In addition, a Community Resource List has been created, with
contacts to foundations, fraternal organizations and organizations in Palm Beach County
who serve individuals with disabilities. Others have joined in as community partners to
help raise awareness and educate the public on needs in the Boynton Beach area (ex.
the Boynton Beach Kiwanis, Palm Beach County Association of the Deaf, etc.) This list is
posted on the City Share Drive for all employees to access.
Two agencies from the Community Resource List were introduced to staff at the 2016
Employee Wellness & Benefits Fair— Deaf Services at Gulfstream Goodwill and the
Lighthouse for the Blind of the Palm Beaches, giving employees a glimpse of their
services and programs. In addition, the City has contracted with American Sign Language
interpreters. The ADA Coordinator has strengthened our partnerships with state
agencies and regularly participates in networking opportunities throughout the state.
9. Police & Emergency Management
Training for police and emergency management personnel is on-going. Policies and
procedures from municipalities and counties who have undergone a Project Civic Access
review, from the U.S. Department of Justice for ADA compliance, are shared with City
Police & Fire Chiefs for review against current policies and procedures. New resources
have been provided, including communication cards, auxiliary aids, sample policy
statements, etc. to assist with full compliance.
10. Establish an ADA Committee & Conduct Public Outreach
An outcome of the ADA Self -Evaluation & Transition Plan was to create opportunities for
individuals with disabilities (and agencies that serve them) to have input in our
compliance process, planning and evaluating. Inclusion Support Team (ADA Committee)
was created to assist the ADA Coordinator and the City in the following ways:
• Establish a network of members of the community that have disabilities, resources
and activities available for the community that have disabilities. The same network
can assist in preparing a special needs registry for emergency events.
• Invite individuals from the committee to assist with event planning for accessibility,
assist at the event, provide post event evaluation, recommendations for future, etc.
Page 517 of 577
• Request and create new activities or programs for individuals with disabilities and/or
the general public but with accommodations incorporated as to include anyone
interested.
• Provide feedback and insight regarding accommodation requests and how they were
addressed by the city as needed.
• Provide feedback on annual update to ADA transition plan.
Members include:
• The Arc of Palm Beach County
• The Center for Autism and Related Disabilities at FAU (C.A.R.D.)
• Coalition for Independent Living Options (CILO)
• Congress Middle School — Autism Resource Teacher/Parent
• Deaf Services at Gulfstream Goodwill Industries
• Gold Coast Down Syndrome Organization
• Lighthouse for the Blind of the Palm Beaches
The Inclusion Support Team met in July and has committed to support the City of
Boynton Beach, as we move forward and become more inclusive and offer greater
accessibility to our services, programs and activities under Title 11 of the ADA. The team
will continue to meet quarterly.
In an effort to help our community be better prepared for the 2016 Hurricane Season,
the City of Boynton Beach Emergency Operations Center Coordinator, Communications
Manager, ADA Coordinator and Palm Beach County Special Needs Shelter Manager
provided a Hurricane Preparedness Workshop for members of the Palm Beach County
Association of the Deaf (PBCAD). Approximately 50 members attended and greatly
appreciated the information presented in American Sign Language with a live
interpreter, so they could fully understand and have their questions answered on the
spot. This was well attended and very well received. It will likely become an annual
event.
11. Develop City-wide ADA Training Program for Employees
Training has been a priority and will continue to be a focus area for the ADA
Coordinator. New employees receive an overview of the Americans with Disabilities Act
on their first day of employment with the City. This is reinforced at the quarterly New
Hire Orientation. In addition, all employees are offered a series of trainings
opportunities through the Inclusion Support Team.
Page 518 of 577
The Center for Autism and Related Disabilities (CARD) provided training for 63
employees in April 2016. Staff is currently implementing best practices to support
community inclusion which will earn the City the status of "Autism Friendly Business".
The City will be acknowledged on Florida Atlantic University CARD website. Our City will
be the first municipality to earn this distinction.
CARD also provided training to the seasonal part-time staff hired for the 2016 Summer
Camp programs in the Recreation & Parks Department. This training provided strategies
for inclusion of children who are on the Autism spectrum or have other developmental
delays.
Deaf Services at Gulfstream Goodwill Industries provided training for 37 employees in
July 2016. Understanding myths, misconceptions and the realities of hearing loss is
critical to improving communication. Staff learned about Deaf Culture, American Sign
Language and how to effectively use an ASL interpreter. As a result of this training and
education, 45 employees have requested to participate in an Introduction to American
Sign Language class, provided by Deaf Services, this fall.
Employee training will continue on a bi-monthly schedule. Other providers include The
Lighthouse for the Blind of the Palm Beaches, Coalition for Independent Living Options
(CILO), The ARC of Palm Beach County and the Gold Coast Down Syndrome
Organization.
In addition to the group trainings, several other opportunities have been provided.
• 2nd Annual Independence Through Employment Conference hosted by Florida
Atlantic University CARD and Career Source Palm Beach County
• Autism, Law Enforcement & Public Safety Recognition & Response Training
Session hosted by the Palm Beach County Sheriff's Office and Florida Atlantic
University CARD
• Jupiter High School Students in the Deaf & Hard of Hearing program made a
presentation to the Boynton Beach Police Department at Roll Call to help
educate the officers on how to effectively communicate with someone who is
deaf or hard of hearing. A live ASL interpreter was used to facilitate
communication.
Page 519 of 577
Success Stories
South Tech Academy Career Exploration Internship SouthTech
Partnerships between the City and organizations serving individuals with disabilities is
important to educate staff, remove stigmas, and provide opportunities for individuals to try
new things, and take steps towards greater independence. South Tech Academy offers a Career
Opportunities and Related Education (C.O.R.E.) Transition Program which incorporates
technical training in the student's chosen field on and off campus.
The City of Boynton Beach ADA Coordinator and South Tech Academy Transition Coordinator
created a Career Exploration Internship opportunity last spring, for Nicholas Celino, in the field
of technology. The Career Exploration Internship was created to give Nicholas insight as to how
technology is used throughout the City to provide services to the public. It included an
orientation to City government and a visit to the Human Resources Department, followed by an
Nicholas Celina & Mayor Grant
overview of the Information Technology Services (ITS)
Department which included meeting with each staff
person, reviewing their job description, experiencing their
work environment and job duties, and getting tips and
hints on how to break into the field of technology from
professionals. Nicholas also visited with IT staff from the
Police Department, Fire Department, and Library and took
several "behind the scenes" tours of each department for
a deeper look into the many uses of technology. Staff provided Nicholas with a very valuable
career exploration opportunity. Following his internship with the City, he obtained a summer
internship with Home Depot's technology department and is well on his way to a career in
technology!
Graduating High School Seniors Needed Hearing Aids
Through partnerships with Deaf Services at Gulfstream Goodwill Industries and the Palm Beach
County School District Deaf & Hard of Hearing Resource Teacher, the City ADA Coordinator
learned that graduating high school seniors, who were given hearing aids from the school
district for educational purposes, were required to return their hearing aids upon graduation so
they could be refurbished for another child in the school system.
How were they going to go on to college, compete for a job in an interview, or do just about
anything they use to when they could communicate with the hearing world? This was not
acceptable.
Page 520 of 577
Garryd Yager (Senior) & Frances O'Connor
(PBC School District DHH Resource Teacher)
Summer Camp Inclusion
The three partners went out into the community to help
educate more people about this need. The Boynton
Beach Kiwanis was eager to help. Several donations later
and with the help from Ears to the Future Audiologist, all
graduating seniors who needed hearing aids had them!
And the story doesn't end there; the Boynton Beach
Kiwanis is holding an event this fall to help raise funds, so
our students who can't afford hearing aids can still get
them and pursue their dreams!
In February 2016, a mother of two (both with disabilities) registered her 6 yr. old child with
autism and epilepsy, in the 2016 Summer Camp program. The little girl began camp isolated,
not appearing to be comfortable around the other 24 children in the program, often staying in a
corner and playing independently under the close eye of her nurse companion. She would
begin her art project, take needed breaks, and return to the project and then retreat back to
the corner of the room. As the weeks went by and with coaching from CARD at FAU, the camp
staff, the nurse and the 6 yr. old little girl began to feel more at ease. She loved the trips to the
Densen Pool; playing in the water was the highlight of her week. Medical issues limited outdoor
time but when the opportunity to go to the beach and see the ocean arrived, it was just too
good not to go! And she did!
On the last day of camp, the ADA Coordinator stopped by to check on her and thank the nurse
Happy Campers!
for helping monitor her for seizures over the summer.
What she saw was completely unexpected! As she
looked around the playground at the Civic Center, it
was hard to find the child. She was playing alongside
the other children and completely immersed in fun
with her new friends! Through inclusion and
modification of the Recreation & Parks Department
policies, this little girl was able to experience a typical
fun -filled summer, make new friends and ride a boogie
board at the beach for the first time!
The focus for FY2016/2017 is on continued education and training of City staff and partners;
offering additional inclusion opportunities in recreational programs and special events;
upgrading technology for ADA compliance and continuing to make capital improvements to
improve access to City facilities.
Page 521 of 577
One final thought...
Thank you Mayor Grant, Vice Mayor McCray, Commissioner Casello, Commissioner Katz,
Commissioner Romelus, City Manager Lori LaVerriere, Assistant City Manager Tim Howard and
Assistant City Manager Colin Groff, for your continued support in making our beautiful city
accessible to everyone.
Debbie Majors
Grants & ADA Coordinator
Attachment: FY2015/2016 ADA Capital Improvement Project List
Page 522 of 577
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11.A.
UNFINISHED BUSINESS
2/7/2017
REQUESTED ACTION BY COMMISSION: Consider staffs summary of the subject request and possible
amendments to the City's Land Development Regulations, and provide direction to staff relative to the addition
of zoning regulations within the LDR Chapter 3, Section 3.D (Zoning Matrix and Notes) that would allow
medical offices as accessory uses to a residential development.
EXPLANATION OF REQUEST:
It is staffs understanding that the intent of this request is to allow a medical clinic as an accessory use to a
residential development, and that the services of said clinic would not be open to the general public but would
be limited to the residents of a given private neighborhood or development.
The City's LDR defines "Accessory Use" as follows:
A use that is customarily incidental to a principal use. Accessory uses unless otherwise provided shall be
located on the same premises as the principal use.
Some examples of accessory uses from the City's Zoning Regulations include the following:
• A boat dealer, boat rental or boat storage business at a marina;
• A restaurant within an office complex;
• Boarding of pets at a grooming business or veterinarian office;
• Retail shop at a hospital; and
• The recently adopted amendment to allow vehicle sales as accessory to an auto repair shop.
Preliminarily, staff supports this task and is prepared to evaluate the City's Zoning Regulations and draft the
necessary amendments to the LDR that would accommodate such accessory uses. The objective of staff for
this task will be to prepare zoning regulations that define and regulate accessory uses to prevent negative
impacts upon residential environments, and to ensure the business operates as intended without jeopardizing
the integrity of the zoning regulations. Development standards anticipated for the draft amendments could
pertain to eligible zoning districts, location, size, signage, restrictions on services, and operational aspects
such as hours of operation. Staff anticipates considering the following provisions and standards:
• Limiting the eligible zoning districts to Planned Unit Development (PUD);
• Requiring conditional use approval and the case -case -review of such uses and locations;
• Restricting the location to be internal to the development and not visible to the general public;
• Signage restrictions to limit signage to the minimal pedestrian level necessary to guide residents to the
use but not attract attention;
• Limit services provided to unscheduled, as -needed medical treatments for basic injuries and sicknesses
which do not involve regular treatments, exams or therapy. No medications would be distributed from the
premises but prescribed and exclude any Schedule II drug as defined by Florida Statute;
• Hours of operation shall be between 8 am and 6 pm;
• Office design and size shall be no greater than necessary to accommodate a total of 2 employees and
one patient at one time (staff will consider an appropriate maximum size standard as part of the
analysis);
If directed to pursue this task, staff recommends that draft changes be prepared for a preliminary review by
the Commission in March before finalizing the regulations and placement in final form for Planning &
Page 524 of 577
Development Board review and ordinance processing. Unless additional time is needed to make changes
directed by the Commission during the preliminary review, the item could be forwarded to the Planning &
Development Board at their March meeting and then back to the Commission in April and May.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? N/A
FISCAL IMPACT. N/A
ALTERNATIVES:
Direct staff to move forward with the task; or
Direct staff not to move forward with the task.
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION: N/A
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION: N/A
Is this a grant? No
Grant Amount:
REVIEWERS:
Department
Reviewer
Action
Date
Development
Mack, Andrew
Approved
1/23/2017 ® 10:55 AM
Assistant City Manager
Groff, Colin
Approved
1/25/2017 ® 2:16 PM
Finance
Howard, Tim
Approved
1/25/2017 ® 2:32 PM
Legal
Swanson, Lynn
Approved
1/25/2017 ® 3:51 PM
City Manager
LaVerriere, Lori
Approved
2/2/2017 ® 1:24 PM
Page 525 of 577
12.A.
NEW BUSINESS
2/7/2017
REQUESTED ACTION BY COMMISSION: Approve the request of Vice Mayor Mack McCray to distribute
$500 of his Community Support Funds to Robert E. Wells Day.
EXPLANATION OF REQUEST: On the list of contributions Wells and his family gave to Boynton and the
African American community is his work to found St. Paul's church, which is still in Boynton today and is the
city's oldest church. Also, Wells was part of a group that asked the Dade County School Board to send a
teacher to the area, which later helped to form the Boynton Colored School, now known as Poinciana
Elementary. He platted the Wells Subdivision and helped build Wells Avenue, now known as MLK Boulevard,
into a community for the residents with stores, bars and barber shops.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT: Budgeted Funds were included in approved FY 2016/17 Commission budget under
account 001-1110-511-95-47, $2,000 per member.
ALTERNATIVES: Do not approve use of funds.
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
ATTACHMENTS:
Type Description
D Other Request for Community Funds - Robert E Wells
Foundation
REVIEWERS:
Page 526 of 577
Department
Reviewer
Action
City Clerk
Pyle, Judith
Approved
Finance
Howard, Tim
Approved
City Manager
LaVerriere, Lori
Approved
Date
Page 527 of 577
COMMUNITY SUPPORT
a; i
Date of Request:
Requested by Mayor/Commissioner:
Amount Requested:
Recipient/Payee:
Description of project, program, or activity to
The annual appropriation of funds avable to the requesting Member of the
Commission listed above is $ 4
The balance of funds available for the requesting Member of the Commission is
Accordingly:
There are funds available as requested
❑ There are insufficient funds available as requested
Dated: l r g ..
By: Z�" 6 e- - "
ity Clerk
❑ Public funds will not be used to improve private property unless there is a clear
public need, purpose and benefit
❑ The recipient/payee provides services within the City
❑ The public purpose is beneficial to the entire co ed by uch donation
Dated • By:
Re tinember- fe Cit Commission
S:\CC\WP\COMMUNITY INVESTMENT FUNDS\Community_Support_Funs_Policy.2015.doc
Page 528 of 577
12. B.
NEW BUSINESS
2/7/2017
REQUESTED ACTION BY COMMISSION: Approve the request of Mayor Steven B. Grant to distribute $250
of his Community Support Funds to Connect2Greatness, a non-profit organization.
EXPLANATION OF REQUEST: Connect to Greatness, Inc. is a 501c3 organization formed specifically to
expose alternate and promising programming options to African-American/Black boys to discover their
greatness and set new expectations for themselves and their future. Our goal is to promote and nurture a shift
in their thinking about themselves, their behaviors, attitudes and relationships. The organization focuses on
middle school boys ages 10-14 in South Palm Beach County. We are committed to the "inside outwork" of
moving our boys from trailblazers to change makers.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT: Budgeted Funds were included in approved FY 2016/17 Commission budget under
account 001-1110-511-95-47, $2,000 per member.
ALTERNATIVES: Do not allow use of funds.
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
ATTACHMENTS:
Type Description
D Addendum Community Funds Request - Connect 2
Greatness
REVIEWERS:
Page 529 of 577
Department
Reviewer
Action
City Clerk
Pyle, Judith
Approved
Finance
Howard, Tim
Approved
City Manager
LaVerriere, Lori
Approved
Date
Page 530 of 577
01/03/2017 12:44PM 5613047204 THADDIES PAGE 01/01
Part 1- Summary of Request( I )
Uy
• "
77 TOM
Part I - Availability
� Ar• 1
fundsPr'There are funds available as requested
0' There are insufficient available requested
/�Cky Clerk
Part 1114HIgIbilityEvaluation
L, Public funds vAll not be used to improve private property unless there is a clear
public need, purpose and benefit
0 The recipient/payee • • i • r _ ::
within the City
n The public purpose beneficialto 1 - _ • donationReq49—Ong Member of the City Commiiii—on
Page 531 of 577
12.C.
NEW BUSINESS
2/7/2017
REQUESTED ACTION BY COMMISSION: Approve the request of Mayor Steven B. Grant to distribute $300
of his Community Support Funds to NAMI of Palm Beach County, a non-profit organization.
EXPLANATION OF REQUEST:
The National Alliance on Mental Illness of Palm Beach County is an organization dedicated to providing
support, education and advocacy with the goal to empower persons with mental illness and their families.
NAMI/PBC strives to be the recognized leading organization for improving the quality of life and protecting the
rights and interests of those affected by mental illness in Palm Beach County. Elimination of the stigma
attached to mental illness is essential to achieve the goals of empowerment, social inclusion and recovery.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT: Budgeted
Funds were included in approved FY 2016/17 Commission budget under account 001-1110-511-95-47, $2,000
per member.
ALTERNATIVES:
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
ATTACHMENTS:
Type Description
D Other Community Fund Request - NAMIP C
Page 532 of 577
REVIEWERS:
Department
Reviewer
Action
City Clerk
Pyle, Judith
Approved
Finance
Howard, Tim
Approved
City Manager
LaVerriere, Lori
Approved
Date
WER I
NNAIUMNUFMIM
Page 533 of 577
HIS -055
ANNITUTFION
CON I rT SAII --F
REQUESTFORM
Part I - Sumrilaty of Request (to be cornple,'Md by City Clerk)
VY-_O -61( 7
Date of Request: kM 2
Requested by Mayor/Commissioner: Mayor Stet e -n B. Grant
Amount Requested: $ A MA C4XV/1 V
RecipientIPayee:
Description of project, program, or activity to be funded:
Park 11 - Availability of funds
The annual appropriation of funds availa le to the requesting Member of the
Commission listed above is $
The balance of funds available for the requesting Mernbar of the Commission Is
Accordingly:
:-! There are funds available as requested
7, There are insufficient funds available as reque
By:
Dated ;7
—T— City Clerk
;a:z� ,
Pari HI-EINUIbility Evaluation
Public funds will not be used to improve private property unless there is a clear
public need, purpose and benefit
Li The recipieryUpayee provides services within the City
7, The public purpose is beneficial to
/7 the
e
co in Ase y such donation
Dated: 4k By:
Renesting Member
of the City Commission
Page 534 of 577
12.D.
NEW BUSINESS
2/7/2017
REQUESTED ACTION BY COMMISSION: Appoint the Recreation & Parks Advisory Board to serve as
the committee that will review the proposed renaming of Boynton Village Dog Park and allow the opportunity for
public input at an upcoming Advisory Board meeting.
EXPLANATION OF REQUEST:
As per Ordinance No. 06-078, a request for naming or renaming a facility shall be initiated by a request by the
City Manager to the City Commission or by request by any member of the City Commission through the City
Manager. Commissioner Casello has made a request to rename Boynton Village Dog Parkin honor of Officer
Crowder through the City Manager. The City Manager designated Recreation & Parks Director Wally Majors
to review the proposal for adherence to the stated criteria and authentication of statements relative to
contributions in the case of an individual before forwarding to the advisory committee. Mr. Majors reviewed the
proposal and confirmed that it adhered to the stated criteria and authenticated the statements made relative to
the individual. If approved, this item can be placed on the Advisory Board's agenda for their meeting on
February 27.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
No affect.
FISCAL IMPACT: Non -budgeted None
ALTERNATIVES: Do not appoint the Recreation & Parks Advisory Board to the proposed renaming of
Boynton Village Dog Park.
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
Page 535 of 577
ATTACHMENTS:
Type Description
D Attachment Ord 06-078
REVIEWERS:
Department
Reviewer
Action
Date
Recreation & Parks
Majors, Wally
Approved
1/27/2017 - 8:54 AM
Finance
Howard, Tim
Approved
1/27/2017 - 10:43 AM
City Manager
LaVerriere, Lori
Approved
2/2/2017 - 1:19 PM
Page 536 of 577
1 ORDINANCE NO. 06- 078
2
3 AN ORDINANCE OF THE CITY OF BOYNTON BEACH,
4 FLORIDA, ESTABLISHING A POLICY FOR NAMING
5 CITY FACILITIES; PROVIDING FOR THE APPOINTMENT
6 OF A COMMITTEE TO ACT IN AN ADVISORY ROLE TO
7 THE CITY COMMISSION ON THE NAMING OF CITY
8 FACILITIES; PROVIDING FOR CONFLICTS,
9 SEVERABILITY, CODIFICATION AND AN EFFECTIVE
10 DATE.
11
12 WHEREAS, the City Commission has determined that it is advantageous to have a
13 uniform procedure for naming City facilities; and
14 WHEREAS, the City Commission finds that it would be beneficial to have committee
15 designated to evaluate suggestions and proposals for naming of City facilities.
16 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF
17 THE CITY OF BOYNTON BEACH, FLORIDA:
18 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
19 being true and correct and are hereby made a specific part of this Ordinance upon adoption
20 hereof.
21 Section 2. The following policy is established for naming City parks, recreation
22 facilities, streets, and facilities, buildings and rooms in buildings:
23 Purpose:
24 The purpose of this policy is to establish a systematic and consistent approach for the official
25 naming of streets, parks and recreational areas and other public facilities, buildings and rooms
26 in buildings.
27 Objectives:
28 Ensure that streets parks, recreational areas and facilities, buildings and rooms in
29 buildings are easily identified and located.
S:1CADrdinanceslnaming public facilities-revised(KB)Aoc
Page 537 of 5
S
1 • Ensure that given names to streets, parks, recreational areas, facilities, buildings and
2 rooms in buildings are consistent with the values and character of the area or
3 neighborhood served.
4 • Encourage public participation in the naming, renaming and dedication of streets,
5 parks, recreation areas, facilities, buildings and rooms in buildings.
6 . Encourages the dedication of lands, facilities, or donations by individuals and/or
7 groups.
8 • Encourages long term monetary sponsorship.
9 Definition:
10 Facilities means parks, recreation areas, streets, buildings, rooms in buildings and other
11 facilities, or parts thereof, which operate for the benefit of the public and includes all property
12 under the City's ownership, administration or control including buildings, structures, open
13 spaces, public parks, natural areas, wetlands, environmental habitat and land, or parts thereof.
14 Criteria.
15 The policy of the City is to name Facilities through an adopted process utilizing established
16 criteria emphasizing community values and character, local history, geography,
17 environmental, civics, monetary support and service to the Boynton Beach community.
18 The following criteria shall be used in determining the appropriateness of the naming
19 designation:
20 1. Geographic location (neighborhood, significant areas, etc.)
21 2. Natural features
22 IA person or place of historical or cultural significance.
23 4. A person, group, or feature particularly identified with the land or facility
24 5. Commitment for monetary sponsorship
25 The process to name Facilities commences with a recommendation of the City Manager,
26 Mayor or a City Commissioner that a City Facility be named or renamed.
27 Conditions of property donation as agreed upon by the donor and the City shall be honored
28 regarding the naming of the Facilities subject to these adopted policies.
29 Names that are similar to existing Facilities in the City should not be considered in order to
30 minimize confusion.
31 The City reserves the right to change the name to maintain consistency with these policies.
32 Procedure:
S:ICAIOrdinanceslnaming public facilities-revised(K13).doe
Page 538 of 5
I
I 1. Naming or Renaming of Facilities
2 a. A request for naming of a facility shall be initiated by a request by the City
3 Manager to the City Commission or by request of any member of the City
4 Commission through the City Manager.
5 b. City staff as designated by the City Manager will review the proposal for
6 adherence to the stated criteria and authentication of statements relative to
7 contributions in the case of an individual before forwarding to an advisory
8 committee of five (5) person appointed by the City Commission.
9 c. The advisory committee review the proposed naming or renaming and will
10 offer the opportunity for public input on the proposed naming.
11 d. The advisory committee shall forward their recommendation to City
12 Commission for final decision.
13 2. Renaming of Parks, Recreation Areas, Facilities, Buildings and Rooms in Buildings
14 Renaming of facilities carries with it a much greater burden of process compared to initial
15 naming. Tradition and continuity of name and community identification are important
16 community values. Each suggestion or request for renaming must meet the criteria in this
17 policy, but meeting all criteria does not ensure renaming.
18 Section 3. Each and every other provision of the Code of Ordinances not herein
19 specifically amended, shall remain in full force and effect as originally adopted.
20 Section 4. All laws and ordinances applying to the City of Boynton Beach in
21 conflict with any provisions of this ordinance are hereby repealed.
22 Section 5. Should any section or provision of this Ordinance or any portion
23 thereof be declared by a court of competent jurisdiction to be invalid, such decision shall not
24 affect the remainder of this Ordinance.
25 Section 6. Authority is hereby given to codify this Ordinance.
26 Section 7. This Ordinance shall become effective immediately.
27
28
29
30
31 FIRST READING this day of , 2006.
32
S:1CA\Ordinaneeslnaming public facilities-revised(KB).doc
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SECOND, FINAL READING AND PASSAGE this 1-1 _ day of
on?Wk , 2006.
CITY OF BOYNTON BEACH, FLORIDA
T
yor ayl
Vice oy_
Commission,_ ober�.lstf"
iss 131 1cCray
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Commissioner — Muir C. r2uson
ATTEST:
Clerk
S:1CA10rdinanceslnaming public facilities -revised(KB), doc
Page 540 of 5771
12. E.
NEW BUSINESS
2/7/2017
REQUESTED ACTION BY COMMISSION: Commission discussion of civil citation for small quantity
marijuana possession.
EXPLANATION OF REQUEST:
In December 2015 Palm Beach County enacted the Palm Beach County Civil Citation for Small Quantity
Marijuana Possession Ordinance. The County Ordinance is "applicable in the unincorporated areas of Palm
Beach County, Florida in in all municipalities within Palm Beach County that elect to have the County
Ordinance apply within their respective jurisdictions".
The County Ordinance makes possession of small amounts of marijuana and/or marijuana drug paraphernalia
a civil infraction. A more detailed summary of the County Ordinance is contained in the County's December
15, 2015 Agenda Item Summary attached. The County's findings to justify the Ordinance are set forth on page
1 of the County Ordinance which is also attached.
The County Ordinance decriminalizes the possession of small quantities of marijuana and drug paraphernalia.
More specifically:
Possession, by a person eighteen (18) years of age or older, of marijuana in an amount of
twenty (20) grams or less, as set forth in F.S. § 893.13(6)(d), as such may be amended from time to
time; and
Possession, by a person eighteen (18) years of age or older, of marijuana drug paraphernalia.
In such cases, a Law Enforcement Officer, in lieu of making an arrest, may issue a civil citation. No person
may receive more than two (2) civil citations. The County Ordinance provides:
A person who is issued a civil citation pursuant to this article shall be subject to a civil fine of one
hundred dollars ($100.00) plus court costs.
In lieu of paying the one hundred dollar ($100.00) fine, a person may elect to participate in ten
(10) hours of community service at a community service agency.
The City has several options:
1. Opt in to the County Ordinance.
2. Adopt a similar decriminalization City Ordinance.
3. Take no action.
As reported in the Marijuana Policy Project local governments have taken decriminalization:
In June 2015, Miami -Dade County commissioners, by a 10-3 vote, passed an ordinance that gives
police the option not to arrest those caught with less than 20 grams of marijuana. Instead, an officer
might write a civil citation resulting in a $100 fine. The ordinance went into effect July 10, making
Miami -Dade the first county to explore decriminalization.
In July 2015, Miami Beach unanimously passed a similar ordinance, also applying to less than 20
grams of marijuana and also resulting in a discretionary $100 civil fine.
Then, in early August, Broward County's Hallandale Beach followed suit: Effective September 19, 2015,
Page 541 of 577
possession of 20 grams or less can result in only a $100 fine.
• Later in August, Key West commissioners voted unanimously to give police the option of issuing $100
civil fines in lieu of making arrests for 20 grams or less of marijuana.
• West Palm Beach joined the trend in September 2015 when it approved a measure that gives police the
option of $100 fines instead of arrests for 20 grams or less.
• In early November 2015, Broward County unanimously approved an ordinance giving police the option
to issue $100 civil fines rather than arrests for those caught with 20 grams or less. Fines would be $250
for second offenses and $500 for third offenses. An ordinance much like Broward County's was passed
by its city of Wilton Manors,near Ft. Lauderdale, in late November.
• In December 2015, the Palm Beach County commissioners voted 4-1 to give police the option to issue a
$100 civil fine for possession of up to 20 grams of marijuana.
• In March 2016, Volusia County, which includes Daytona Beach, became the first county in central
Florida to join the trend when the council unanimously passed an ordinance giving officers discretion to
issue $100 tickets, again for possession of up to 20 grams.
• Also in March 2016, Tampa passed an ordinance giving police the option of issuing a civil fine, rather
than arresting, those caught with 20 grams or less of marijuana. The amount would increase each time,
from $75 to $150 to $300 to a ma)amum of $450 for the fourth offense.
• In May 2016, Orlando passed an ordinance that gives police the discretion to issue $100 tickets for a
first offense of possession of up to 20 grams and $200 tickets for a second offense; those who cannot
afford the fines can do community service or take a drug class instead. The ordinance will take effect
on October 1.
• In June 2016, Osceola County passed an ordinance that allows police to issue a $100 ticket for
marijuana possession, subject to their discretion. Cities will be able to opt out of the ordinance.
• Alachua County passed a similar ordinance in August 2016, which allows a civil citation to be given in
lieu of arrest. The fines are $100 for a first violation, $150 for a second citation, and $200 for a third
one. Those who cannot afford to pay may elect to do community service. People may receive a
maximum of three such citations, and on the third citation must be screened to determine if they need
drug treatment.
• In September 2016, Port Richey passed an ordinance that allows a $155 civil citation to be issued in
lieu of arrest for possession of up to 20 grams of marijuana, as long as the person is not engaged in
any criminal activity at the time.
If the City were to implement a marijuana civil citation ordinance, the fines paid by violators would be coded by
the County Clerk as "FINE" like all other municipal ordinance violations, and there would not be a special
designation for marijuana fines. So, when the City receives its monthly remittance of fines from the County
Clerk's office, the marijuana fines would be included in that lump sum and the Clerk's office does not provide a
breakdown of the funds that would indicate which monies are marijuana monies.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT: To be determined
ALTERNATIVES:
Based on the direction of the City Commission, the City Attorney should be directed to:
draft an ordinance opting into to the County process, or
draft an City ordinance decriminalizes the possession of small quantities of marijuana and drug
paraphernalia, or
take no action at this time.
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
Page 542 of 577
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
REVIEWERS:
Department
Legal
Finance
City Manager
Reviewer
Action
Swanson, Lynn
Approved
Howard, Tim
Approved
LaVerriere, Lori
Approved
Date
1/31/2017 ® 2:22 PM
1/31/2017 ® 2:26 PM
2/2/2017 ® 1:18 PM
Page 543 of 577
12. F.
NEW BUSINESS
2/7/2017
REQUESTED ACTION BY COMMISSION: Commission discussion regarding Citizen Oversight Committee
EXPLANATION OF REQUEST:
In May 2016, Palm Beach County adopted an Ordinance call for a Countywide Referendum to impose a
countywide local government infrastructure surtax of one percent (1.0%) on all authorized taxable transactions
occurring within Palm Beach County, as authorized by Section 212.055(2), Florida Statutes. Voters approved
the plan in the November 2016 General Election. The Surtax commenced on January 1, 2017
Pursuant to the County Ordinance and the ballot language approved by the voters, City expenditures of Surtax
proceeds shall be subject to independent oversight by citizen committees. The County Ordinance further
provides that each City must participate in a citizen oversight committee.
The County Ordinance provides:
Sec. 17-494. - Citizen oversight.
(a) The County, the Municipalities, and the School Board shall each separately provide for the creation
of citizen oversight committees ("Committee" or collectively "Committees") to provide for citizen review
of their respective expenditure of Surtax Proceeds, as soon as possible after the Surtax becomes
effective, but not later than the date on which Surtax funds are first expended. A Municipality may
either participate in an oversight committee created by the Palm Beach League of Cities or create its
own committee.
(b) The Committees shall serve as advisory and reporting bodies to the creating entities. Each creating
entity shall establish specific duties and membership requirements governing Committee operations
and participation.
(c) Each Committee shall have the responsibility to review the expenditure of Surtax proceeds by the
entity which created it.
(d) The Committees shall meet monthly, or as otherwise needed to fulfill their duties and
responsibilities. Each Committee shall provide an annual report to the governing board of the entity
which created it.
(e) Committee members shall receive no compensation for the performance of their duties.
(f) The Committees, their members, and all their proceedings shall be governed by and comply with the
provisions of the Florida Sunshine Law, F.S. Ch. 286, Florida Statutes, the Florida Public Records Law,
F.S. Ch. 119, and the Florida Ethics Code, F.S. Ch. 112, and all other applicable local or state statutes,
ordinances, or rules.
The City has the choice of either
creating its own oversight committee or
participating in an oversight created by the Palm Beach County League of Cities.
A City committee will require adoption of an Resolution. The resolution should include:
the number of committee members
the minimum qualifications of the committee members
the method of appointment (by Commission or by the City Manager)
the specific duties of the committee
the process for removal of a committee member
the scope of the committee's responsibilities.
By way of example, attached is the Palm Beach County League of Cities draft resolution and two examples
Page 544 of 577
from other Palm Beach County municipalities that formed their own committee.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT:
Currently anticipated to be minimal, mainly staff time.
ALTERNATIVES:
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
ATTACHMENTS:
Type
Fk�ffl'ay
REVIEWERS:
Department
Legal
Finance
City Manager
Description
City of West Palm each Resolution on Citizen
Oversight Committee
Royal Palm each Resolution on Citizen Oversight
Committee
Palm each County League of Cities Resolution
Reviewer
Action
Date
Swanson, Lynn
Approved
2/11/20117 ® 11:21 AM
Howard, Tim
Approved
2/11/20117 ® 12:09 PM
LaVerriere, Lori
Approved
2/2/2017 ® 1:27 PM
Page 545 of 577
RESOLUTION NO. 43-17
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF WEST PALM
BEACH, FLORIDA, ESTABLISHING THE CITY OF WEST PALM BEACH SALES
SURTAX ADVISORY COMMITTEE; PROVIDING THE DUTIES, COMPOSITION,
TERMS, PROCEDURES AND QUALIFICATIONS OF THE COMMITTEE;
PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
WHEREAS, as authorized by Section 212.055, Florida Statutes (2015) and pursuant to
Section 17-492 of the Palm Beach County Code of Ordinances, the county imposed a one (1)
percent local government infrastructure surtax ("Surtax") upon all authorized taxable transactions
occurring within the County; and
WHEREAS, the proceeds of the Surtax will be distributed by the Department of
Revenue directly to the County, Municipalities, and the School Board, in accordance with an
interlocal agreement among those entities dated May 10, 2016 (the "Interlocal"); and
WHEREAS, in accordance with the Interlocal, the city is required to create a citizen
oversight committee (the "Committee") to provide for citizen review of the city's expenditure of
Surtax Proceeds; and
WHEREAS, the City Commission, finding that receipt and use of surtax proceeds serves
a valid public purpose, deems it in the best public interest to establish the City of West Palm
Beach Sales Surtax Advisory Committee to provide for citizen review of the city's expenditure
of Surtax Proceeds.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY
OF WEST PALM BEACH, FLORIDA, THAT:
SECTION 1: Established.
The City of West Palm Beach Sales Surtax Advisory Committee ("Sales Surtax Advisory
Committee") is hereby established for the life of the Surtax imposed pursuant to Section 17-492
of the Palm Beach County Code of Ordinances and until all Surtax Proceeds are expended by the
City.
SECTION 2: Duties and responsibilities.
The Sales Surtax Advisory Committee shall serve in an advisory capacity and shall
review the expenditure of Sales Surtax proceeds.
Page 1
Page 546 of 577
RESOLUTION NO. 43-17
SECTION 3: Composition; appointment; terms; vacancies; compensation.
(a) The Sales Surtax Advisory Committee shall be composed of five regular members
appointed by the mayor for terms of two years, except that the members of the first
committee to serve shall be appointed so that two members shall serve a one-year term, and
three members shall serve two-year terms. Members may be removed by the Mayor when
deemed by the Mayor to be in the best interest of the City.
(b) Vacancies on the Sales Surtax Advisory Committee shall be filled by appointment of the
mayor in the same manner as original appointments and for the remainder of the unexpired
term of the member whose position had become vacant.
(c) Members of the Sales Surtax Advisory Committee shall serve without compensation.
SECTION 4: Qualifications of members.
The Sales Surtax Advisory Committee shall consist of persons who live or work within the
corporate limits of the City of West Palm Beach, Florida.
SECTION 5: Organization; officers.
(a) The Sales Surtax Advisory Committee shall elect from among its members, a chair and
a vice -chair. The City will provide a person to serve as secretary. The chair shall preside at
committee meetings and the vice -chair shall preside in the absence of the chair. The chair
shall be the formal liaison between the Sales Surtax Advisory Committee and the city
commission and the official spokesperson for the Sales Surtax Advisory Committee. The
secretary shall be responsible for ensuring that meetings are noticed and meeting minutes are
kept. The election of officers shall occur annually at the first meeting of each calendar year.
(b) The Sales Surtax Advisory Committee may formulate rules and regulations for the
conduct of its business.
SECTION 6: Meetings; quorum.
(a) The Sales Surtax Advisory Committee shall meet monthly or as needed, the dates and
time of which shall be established by its members. Special meetings may be called by the
City or by the chair upon 24 -hours notice. Emergency meetings may be called by the City or
by the chair upon such notice as is reasonable under the circumstances.
(b) A quorum for the conduct of an official meeting shall be three members. Motions shall
be passed by a majority of the members present.
(c) All meetings of the Sales Surtax Advisory Committee shall be open to the public, and
the order of business shall be as determined by the committee.
(d) Voting shall be by voice vote and recorded by individual "aye" or "nay" except that if
any member has a conflict of interest in a matter, that member shall abstain from
participating as a member of the Sales Surtax Advisory Committee in that matter. Each
member who abstains in any matter in which the member has a conflict of interest must file
Page 2
Page 547 of 577
RESOLUTION NO. 43-17
a Memorandum of Voting Conflict with the City Clerk within fifteen (15) days after such
vote.
SECTION 7. Compliance with laws.
The Sales Surtax Advisory Committee, its members, and all of its proceedings shall be
governed by and comply with the provisions of the Florida Sunshine Law, Chapter 286,
Florida Statutes, the Florida Public Records Law, Chapter 119, Florida Statutes, and the
Florida Ethics Code, Chapter 112, Florida Statutes, the Palm Beach County Ethics Code,
Section 2-441 et seq., Palm Beach County Code of Ethics, the City of West Palm Beach
Ethics Code, City of West Palm Beach Code of Ordinances, Chapter 2, Article VII and all
other applicable local or state statutes, ordinances, or rules.
SECTION 8. Reports.
The Sales Surtax Advisory Committee shall submit an annual report to the Mayor and the
City Commission which shall include a summary of its activities for the preceding year. The
Committee shall submit such other reports as requested by the Mayor or city commission or
by a majority vote of its members.
[SIGNATURES ON FOLLOWING PAGE]
Page 3
Page 548 of 577
RESOLUTION NO. 43-17
PASSED AND ADOPTED THIS 30TH DAY OF JANUARY, 2017.
Page 4
Page 549 of 577
Agenda Item No. R- 2
VILLAGE OF ROYAL PALM BEACH
Agenda Item Summary
AGENDA ITEM: Approval of Resolution No. 16-55. A Resolution of the
Village Council of the Village of Royal Palm Beach, Florida, designating the
Village Recreation Advisory Board as the Village Infrastructure Surtax Citizen
Oversight Committee; establishing the responsibilities and duties of the
Oversight Committee; establishing the procedures for the conduct of
meetings and operations; establishing a sunset date; providing an effective
date; and for other purposes.
ISSUE: On November 8, 2016, the voters of Palm Beach County approved a one
percent (1%) local government infrastructure surtax (the "Surtax") to be utilized by
Palm Beach County, the School Board of Palm Beach County, and the 39
municipalities within the County for the financing, planning, constructing,
reconstructing, renovating and improving of needed infrastructure.
Pursuant to the Village's Interlocal Agreement with the County and the School
Board dated May 10, 2016, regarding the distribution of Surtax proceeds, County
Ordinance No. 2016-032, and the ballot language approved by the voters, the
Village is required to have an independent citizen oversight committee to review
Surtax expenditures. The Village may either create its own oversight committee or
utilize one that is created by the Palm Beach County League of Cities, Inc. Village
Staff recommends that the Village create its own citizen oversight committee.
The Village Recreation Advisory Board currently reviews and makes
recommendations to the Village Council on recreation infrastructure and capital
projects. Based on the Board's experience with infrastructure and capital project
issues, Resolution No. 16-55 proposes to designate the Recreation Advisory Board
as the Village Infrastructure Surtax Citizen Oversight Committee. The delegation
of these additional duties to the Board is expressly authorized by Section 2-69 of
Village Code.
RECOMMENDED ACTION:
Staff recommends a Motion to Approve Resolution No. 16-55.
Initiator: Village Manager Agenda Village Council
Approval: Date: Action:
Village Manager 12-15-16
Page 550 of 577
RESOLUTION NO. 16-55
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
ROYAL PALM BEACH, FLORIDA, DESIGNATING THE VILLAGE
RECREATION ADVISORY BOARD AS THE VILLAGE INFRASTRUCTURE
SURTAX CITIZEN OVERSIGHT COMMITTEE; ESTABLISHING THE
RESPONSIBILITIES AND DUTIES OF THE OVERSIGHT COMMITTEE;
ESTABLISHING PROCEDURES FOR THE CONDUCT OF MEETINGS AND
OPERATIONS; ESTABLISHING A SUNSET DATE; PROVIDING AN
EFFECTIVE DATE; AND FOR OTHER PURPOSES.
WHEREAS, on May 10, 2016, Palm Beach County (the "County"), the School Board of
Palm Beach County (the "School Board") and the Village of Royal Palm Beach (the "Village")
entered into an Interlocal Agreement Pertaining to the Shared Distribution and Use of the One
Cent Local Government Infrastructure Surtax (the "Interlocal Agreement"); and
WHEREAS, on May 17, 2016, the Board of County Commissioners of Palm Beach County
(the "BCC") adopted Ordinance No. 2016-032 to impose a voter approved one percent (1%) local
government infrastructure surtax (the "Surtax") to be utilized by the County, the School Board,
and the municipalities within Palm Beach County for the financing, planning, constructing,
reconstructing, renovating and improving of needed infrastructure; and
WHEREAS, a referendum on the Surtax was held on November 8, 2016, and the voters of
Palm Beach County approved said Surtax; and
WHEREAS, the Interlocal Agreement, County Ordinance No. 2016-032 and the ballot
language approved by voters in the referendum called for "independent oversight by citizen
committees" to review the County, the School Board, and the municipalities' respective
expenditures of Surtax proceeds; and
WHEREAS, the Interlocal Agreement and County Ordinance No. 2016-032 provide that
the Village may create its own citizen oversight committee to provide advice and recommendation
to the Village Council regarding the Village's expenditure of Surtax proceeds; and
WHEREAS, the Village Recreation Advisory Board currently provides advice and
recommendation to the Village Council regarding planning and expenditures for various Village
recreational and playground sites, and recreational capital improvements pursuant to Section 2-69
of the Village Code of Ordinances, and further is authorized under that same Code section to
consider and make recommendations to the Village Council on such other issues as specifically
delegated to it by the Village Council; and
-1-
Page 551 of 577
WHEREAS, the Village Council believes that given the current duties of the Village
Recreation Advisory Board, such Board is uniquely qualified and experienced to provide
oversight regarding the Village's expenditure of Surtax proceeds for the financing, planning,
constructing, reconstructing, renovating and improving of needed infrastructure within the Village;
and
WHEREAS, the Village Council desires to designate the Village Recreation Advisory
Board to serve as the Village Infrastructure Surtax Citizen Oversight Committee, and in that role,
the Recreation Advisory Board shall be tasked with ensuring that Surtax proceeds received by the
Village are expended in a manner consistent with the Florida Statutes, the Interlocal Agreement,
County Ordinance No. 2016-032, and the ballot language approved by the voters.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF ROYAL PALM BEACH, FLORIDA, THAT:
Section 1: Establishment and Purpose. The Village Council hereby designates the Village
Recreation Advisory Board as the Village Infrastructure Surtax Citizen Oversight Committee (the
"Committee"). The Village Council specifically delegates this additional responsibility to the
Recreation Advisory Board pursuant to Section 2-69 of Village Code.
Section 2: Membership and Qualifications,• Term of Appointment; Vacancy; Chair and
Vice -Chair Appointments. Membership of the Committee, qualifications of Committee Members,
terms of appointment, the filling of vacancies, and the selection of a Chair and Vice -Chair shall be
the same as for the Recreation Advisory Board and as provided for in Sections 2-67 through 2-69
of Village Code, Resolution No. 95-06, Resolution No. 08-10, and Resolution No. 16-19.
Section 3: Responsibilities and Duties. The Committee shall act solely in an oversight and
advisory capacity to the Village Council. The Committee shall prepare an annual report to the
Village Council regarding:
1. Whether the Village's expenditure of Surtax proceeds for the fiscal year was
consistent with the requirements of Section 212.055(2), Florida Statutes, and the
ballot language approved by the voters; and
2. Whether the Village's expenditure of Surtax proceeds for the fiscal year was
consistent with the Village's approved Surtax proceeds project list required by the
Interlocal Agreement, or any future revisions to that list as approved and adopted
by the Village Council; and
Section 4: Operations and Procedures. The Committee shall be governed by the following
rules of procedure:
A. Meetings: Pursuant to Resolution No. 08-10, there shall only be five (5) required
meetings of the Recreation Advisory Board within any twelve (12) month time period,
-2-
Page 552 of 577
to be scheduled at regular intervals as determined by the board in accordance with
Section 2-68 of Village Code. By a majority vote of those members present and voting
at a meeting, the Committee may schedule additional special meetings in order to fulfill
its duties and responsibilities. Additional special meetings may be scheduled so long
as such meetings are coordinated with the Village Clerk's Office to avoid scheduling
conflicts, and so long as there is sufficient time to publicly notice any added meetings.
All meetings and business of the Committee, and any Subcommittees, shall comply
with and be subject to the requirements of the Florida Sunshine Law (Chapter 286,
Florida Statutes); the Florida Public Records Law (Chapter 119, Florida Statutes), the
Florida Ethics Code (Chapter 112, Florida Statutes), the Palm Beach County Ethics
Code, the Palm Beach County Office of Inspector General Ordinance; and all other
applicable local or state statutes, ordinances, or rules. All meetings of the Committee
and any Subcommittees shall be open to the public at all times, shall be subject to
public participation requirements as outlined in the Florida Statutes, and shall be
conducted substantially in conformance with Roberts Rules of Order. Minutes of each
meeting shall be recorded by the Secretary assigned to the Committee by the Village
Clerk.
B. Quorum. A quorum shall consist of no less than four (4) members.
Recommendations and decisions of the Committee shall be made by a majority vote of
those present and voting.
C. Agendas: The Parks and Recreation Director, with the assistance of the Chair, shall
prepare the meeting agenda and distribute the agenda to all Committee Members prior
to the meeting.
D. Reports: The Committee shall compile information received from the Village on
Surtax expenditures so that it is able to provide an annual report to the Village Council
by December 31St of each year, or by some other date as determined by the Committee.
The Committee also shall provide a final report to the Village Council prior to
sun -setting and completing its operations. Village Staff shall provide support services
to the Committee, as needed, in order for the Committee to carry out its duties and
responsibilities.
E. Subcommittees. By majority vote of those members present and voting at a
meeting, the Committee may create a subcommittee, task force, or work group to
further the purposes of the Committee. Any such task force, work group, or
sub -committee shall be made up of Committee members, and shall report their findings
and/or recommendations back to the Committee for action.
Section 5: Compensation. Members of the Committee shall receive no compensation for
the performance of their duties and responsibilities.
Section 6: Sunset Provisions. Pursuant to the Interlocal Agreement and County Ordinance
No. 2016-032, the Surtax shall be in effect only through December 31, 2026. It shall "sunset" and
expire thereafter, without further action by any local government. Alternatively, the Surtax shall
-3-
Page 553 of 577
"sunset" in the event the total aggregate distributions of Surtax proceeds equal or exceed the
amount of $2,700,000,000.00 on or before September 1 of any year during the term of the Surtax,
in which event the BCC shall take all necessary action to repeal the Surtax and notify the Florida
Department of Revenue prior to the applicable deadline so that the Surtax will not continue for the
following calendar year. The Recreation Advisory Board shall continue to serve as the Committee
for the life of the Surtax, and until all Surtax proceeds are expended by the Village. Thereafter, the
Committee shall automatically sunset. No further action of the Village Council is required for the
sunset to occur.
Section 7: Effective Date: This Resolution shall take effect immediately upon its
adoption by the Village Council.
PASSED AND ADOPTED this 15`' day of December, 2016.
VILLAGE OF ROYAL PALM BEACH
FRED PINTO, MAYOR
ATTEST: (SEAL)
DIANE DISANTO, VILLAGE CLERK
-4-
Page 554 of 577
RESOLUTION NO. 17-01
A RESOLUTION OF THE PALM BEACH COUNTY LEAGUE OF CITIES,
INC. ESTABLISHING THE INFRASTRUCTURE SURTAX CITIZEN
OVERSIGHT COMMITTEE; ESTABLISHING THE MEMBERSHIP OF THE
OVERSIGHT COMMITTEE; ESTABLISHING THE RESPONSIBILITIES
AND DUTIES OF THE OVERSIGHT COMMITTEE; ESTABLISHING
PROCEDURES FOR THE CONDUCT OF MEETINGS AND OPERATIONS;
ESTABLISHING A SUNSET DATE; PROVIDING AN EFFECTIVE DATE;
AND FOR OTHER PURPOSES.
WHEREAS, on May 17, 2016, the Board of County Commissioners of Palm Beach
County (the "BCC") adopted Ordinance No. 2016-032 to impose a voter approved one percent
(1%) local government infrastructure surtax (the "Surtax") to be utilized by Palm Beach County
(the "County"), the School Board of Palm Beach County (the "School Board"), and the
municipalities within Palm Beach County for the financing, planning, constructing,
reconstructing, renovating and improving of needed infrastructure; and
WHEREAS, a referendum on the Surtax was held on November 8, 2016, and the voters
of Palm Beach County approved said Surtax; and
WHEREAS, County Ordinance No. 2016-032 and the ballot language approved by voters
in the referendum called for "independent oversight by citizen committees" to review the
County, the School Board, and the municipalities' respective expenditures of Surtax proceeds;
and
WHEREAS, County Ordinance No. 2016-032 provides that a municipality may either
create its own citizen oversight committee or participate in an oversight committee created by the
Palm Beach County League of Cities, Inc.; and
WHEREAS, the Palm Beach County League of Cities, Inc. (the "League") desires to
establish a Citizen Oversight Committee for any of the currently existing thirty-nine (39)
Municipalities within Palm Beach County wishing to participate (the "Participating
Municipality"); and said Committee shall be tasked with ensuring that Surtax proceeds received
by Participating Municipalities are expended in a manner consistent with the Florida Statutes,
County Ordinance No. 2016-032, and the ballot language approved by the voters.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS FOR
THE PALM BEACH COUNTY LEAGUE OF CITIES, INC. THAT:
1
Page 555 of 577
Section 1: Establishment and Purpose. The League hereby establishes the Infrastructure
Surtax Citizen Oversight Committee (the "Committee") pursuant to County Ordinance No. 2016-
032 and the ballot language approved by the voters. Said Committee shall constitute an Ad Hoc
Committee of the League pursuant to Article Ten, Section 14 of the League's Bylaws.
Section 2: Membership and Qualifications; Term of Appointment, Vacancy.
A. The Committee shall consist of five (5) regular members, and one (1) alternate
member. All regular and alternate members shall have the following qualifications:
1. A member shall be a resident of a municipality within Palm Beach County;
2. A member shall be nominated for appointment by the governing body of a
Municipal Member of the League. There shall be no limit to the number of
nominations that a Municipal Member may make;
3. A member shall not be an elected official;
4. A member may be an employee of a municipality within Palm Beach County so
long as the employing municipality is not a Participating Municipality;
5. Special consideration shall be given to nominees for the Committee that have
financial or engineering backgrounds and experience.
B. The term of all appointments to the Committee shall be for one (1) year and such
appointments shall be made by the Board of Directors for the League. All regular and
alternate Committee Members may be reappointed for additional one (1) year terms
subject to the Board of Directors' approval.
C. All regular and alternate Committee Members shall serve at the pleasure of the Board
of Directors for the League. Annually, all regular and alternate Committee Members
shall be reviewed by the Board of Directors in order to evaluate the service of such
appointees, and to determine reappointments. In the event a regular or alternate
Committee Member fails to abide by the requirements of this Resolution, said
Member shall be removed by a majority vote of the Board of Directors.
Additionally, regular Committee Members shall be automatically removed for lack of
attendance. Lack of attendance means failure to attend three (3) consecutive
regularly scheduled meetings or failure to attend at least two-thirds of the regularly
scheduled meetings during a calendar year. Participation for less than three-fourths
of a meeting shall be the same as a failure to attend a meeting. Absences shall be
entered into the minutes of the Committee meeting. This attendance requirement
applies only to regular Committee Members. The alternate Committee Member is
strongly encouraged to attend all meetings of the Committee.
D. Vacancies occurring for any reason during the term of office by a regular or alternate
Committee Member shall be filled within ninety (90) days from the date of the
vacancy by the Board of Directors. Vacancies occurring during the term of office
shall be filled for the remainder of the term of office.
2
Page 556 of 577
Section 3: Responsibilities and Duties. The Committee shall act solely in an oversight
and advisory capacity to the governing body of each Participating Entity. The Committee shall
have the following responsibilities and duties:
A. Prepare an annual report to the governing body of each Participating Municipality
regarding:
1. Whether the Participating Municipality's expenditure of Surtax proceeds for the
fiscal year was consistent with the requirements of Section 212.055(2), Florida
Statutes, and the ballot language approved by the voters; and
2. Whether the Participating Municipality's expenditure of Surtax proceeds for the
fiscal year was consistent with the Participating Municipality's approved Surtax
proceeds project list, if any, or any future revisions to that list as approved and
adopted by the governing body of each Participating Municipality; and
B. Prepare an annual report to the Board of Directors for the League providing a
summary of Committee activities for the fiscal year; and a summary of findings
relating to the Participating Municipalities' Surtax expenditures for the fiscal year.
Section 4: Operations and Procedures. The Committee shall be governed by the
following rules of procedure:
A. Chair, Vice Chair and Secretary: During the initial meeting of the Committee
(organizational), the Committee shall select a Chair, Vice Chair and Secretary from
its membership to preside over and conduct meetings. The Chair, Vice Chair and
Secretary shall be selected by majority vote of the Committee Members. After the
first year of service, the Committee shall annually select one of its members as Chair,
one of its members as Vice Chair, and one of its members as Secretary.
In the event the Chair, Vice Chair or Secretary of the Committee is not fulfilling his
or her responsibilities, the Committee, may in its own discretion, remove said
Committee Member from the Chair, Vice Chair or Secretary position, and appoint a
replacement for the remainder of the term.
B. Meetings: The Committee shall meet monthly, or as needed, as determined by the
Committee in order to fulfill its duties and responsibilities. The League shall
endeavor to schedule the first meeting of the Committee in March of 2017. During
the initial (organizational) meeting of the Committee, the Committee shall, by
majority vote, set a meeting schedule for the upcoming year. The Committee shall set
meeting schedules for subsequent years as determined by the Committee. The
meeting schedule shall include the date, time, and location of the meetings. The
League shall endeavor to hold Committee meetings at host municipalities within
Palm Beach County and coordinate with Committee Members regarding specific
locations. Changes in the schedule may be made as necessary so long as the meetings
3
Page 557 of 577
are rescheduled by a majority vote of the Committee Members present and voting,
and there is sufficient time to publicly notice any rescheduled or added meetings.
All meetings and business of the Committee, and any Subcommittees, shall comply
with and be subject to the requirements of the Florida Sunshine Law (Chapter 286,
Florida Statutes); the Florida Public Records Law (Chapter 119, Florida Statutes), the
Florida Ethics Code (Chapter 112, Florida Statutes), the Palm Beach County Ethics
Code, the Palm Beach County Office of Inspector General Ordinance; and all other
applicable local or state statutes, ordinances, or rules. All meetings of the Committee
and any Subcommittees shall be open to the public at all times, shall be subject to
public participation requirements as outlined in the Florida Statutes, and shall be
conducted substantially in conformance with Roberts Rules of Order. Minutes of
each meeting shall be recorded by the Committee Secretary.
C. Quorum. A quorum shall consist of no less than three (3) members.
Recommendations and decisions of the Committee shall be made by a majority vote
of those present and voting.
D. Agendas: The Executive Director for the League, with input and assistance from the
Chair, shall be responsible for preparing the meeting agenda and distributing the
agenda to all Committee Members prior to the meeting. The Executive Director or
his designee shall endeavor to be present at all Committee meetings, and present
informational updates on all matters to the Board of Directors for the League.
E. Reports: The Committee shall compile information received from each Participating
Municipality on Surtax expenditures so that it is able to provide annual reports to
each Participating Municipality and the Board of Directors for the League by
December 31st of each year, or by some other date as determined by the Committee.
The Committee also shall provide a final report to each Participating Municipality
and the Board of Directors for the League prior to sun -setting and completing its
operations.
F. Subcommittees. By majority vote of the Committee Members present and voting, a
subcommittee, task force, or work group, may be created to further the purposes of
the Committee. Any such task force, work group, or sub -committee shall be made up
of Committee members, and shall report their findings and/or recommendations back
to the Committee for action.
G. Staff Support: The League shall provide the Committee adequate staff and support
services to enable the Committee to carry out its duties and responsibilities.
Section 5: Compensation. Members of the Committee shall receive no compensation for
the performance of their duties and responsibilities.
Section 6: Sunset Provisions. Pursuant to County Ordinance No. 2016-032, the Surtax
shall be in effect only through December 31, 2026. It shall "sunset" and expire thereafter,
4
Page 558 of 577
without further action by any local government. Alternatively, the Surtax shall "sunset" in the
event the total aggregate distributions of Surtax proceeds equal or exceed the amount of
$2,700,000,000.00 on or before September 1 of any year during the term of the Surtax, in which
event the BCC shall take all necessary action to repeal the Surtax and notify the Florida
Department of Revenue prior to the applicable deadline so that the Surtax will not continue for
the following calendar year. The Committee shall remain in effect for the life of the Surtax
imposed pursuant to County Ordinance No. 2016-032, and until all Surtax proceeds are
expended by the Participating Municipalities. Thereafter, the Committee shall automatically
sunset. No further action of the Board of Directors for the League is required for the sunset to
occur.
Section 7: Participating Municipalities. Any municipality within Palm Beach County
may elect to have citizen oversight of Surtax expenditures conducted by the League Committee.
Municipalities desiring to utilize the League Committee for oversight shall notify the League of
its election to participate by January 31, 2017 for the first year of the Surtax, or may later opt -in
by December 31s' of each subsequent year of the Surtax. A Participating Municipality may
withdraw from League Committee oversight at any time; provided, however, that said
Municipality shall have established its own citizen oversight committee to ensure no gaps in
oversight, and to remain compliant with County Ordinance No. 2016-032.
Section 8: Effective Date: This Resolution shall take effect immediately upon its
adoption by Board of Directors for the League.
PASSED AND ADOPTED this 25th day of January, 2017.
PALM BEACH COUNTY LEAGUE OF CITIES,
INC.
PRESIDENT ROBERT M. W. SHALHOUB
5
Page 559 of 577
13.A.
LEGAL
2/7/2017
REQUESTED ACTION BY COMMISSION:
PROPOSED ORDINANCE NO. 17-004 - SECOND READING - Approval of ordinance limiting future burials
to City residents; and request a motion to approve changes to the Cemetery and Mausoleum Rules and
Regulations providing clarity, eliminating unnecessary language and deleting any reference to the Cemetery
Board or Board of Governors.
EXPLANATION OF REQUEST:
Available space for burial in the City owned cemeteries is limited. The City Commission previously directed
review of rules to limit cemetery use to City residents. The draft Ordinance incorporates rules commonly
found which limit use to residents only.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? This policy will have no effect on programs
or services. The City provides the same services related to cemetery use without regard to residence.
FISCAL IMPACT:
The City currently charges $525.00 for residents and $1,125 for non-residents. Only the resident fee will be
collected if the oridinance is approved.
ALTERNATIVES: Not approve the Ordinance and allow unrestricted use.
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION: N/A
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION: N/A
Is this a grant? No
Grant Amount:
ATTACHMENTS:
Page 560 of 577
Type
Description
D Addendum
Cemetery Ordinance Revisions
D Other
Revisions to Rules and Regs
REVIEWERS:
Department
Reviewer
Action Date
Legal
Swanson, Lynn
Approved 1/11/2017 ® 4:10 PM
Finance
Howard, Tim
Approved 1/12/2017 ® 8:23 AM
City Manager
LaVerriere, Lori
Approved 1/12/2017 ® 1:28 PM
Page 561 of 577
1
2 ORDINANCE NO. 17-
3
4
5 AN ORDINANCE OF THE CITY OF BOYNTON BEACH,
6 FLORIDA, AMENDING CHAPTER 6, "CEMETERIES" OF THE
7 CODE OF ORDINANCES, BY CREATING A NEW SECTION 6-
8 20, "USE BY RESIDENTS"; PROVIDING FOR EXCEPTIONS;
9 PROVIDING FOR CONFLICTS, SEVERABILITY,
10 CODIFICATION AND AN EFFECTIVE DATE.
11
12
13 WHEREAS, City owned and operated cemeteries are near capacity and the City
14 Commission finds it in the best interest of the City to limit future cemetery_tgri ls, to City Deleted: use
15 residents.
16
17 NOW THEREFORE BE IT ORDAINED BY THE CITY COMMISSION OF
18 THE CITY OF BOYNTON BEACH, THAT:
19 Section 1. The foregoing "Whereas" clauses are true and correct and incorporated
20 herein by this reference.
21
22 Section 2. That Chapter 6, is hereby amended by creating a new Section 6-20,
23 entitled "Use by Residents", to read as follows:
24
25 1. ,Sec. 6-20. —Use by Residents. Cemetery lots may only be purchased by current Formatted: Underline
26 full time residents of the City for their use and that of their immediate family and
27 their direct descendants. Immediate family means father. mother, children, spouse,
28 domestic partners, siblings, step children, half siblings and in-laws.
29 2. Multiple lots may be purchased by a resident but must be contiguous and all grave
30 sites limited to the interment of the resident and their immediate family and
31 descendants.
32 3. Ownership of a lot descends through family blood lines, i.e.. from parent to child or
33 other heirs-at-law. A spouse or domestic partner of a deceased resident owner has
34 the right to burial.
t00166186.1 306-90018211 1
Page 562 of 577
36 4. If the present owner desires. and the lot configuration permits, the City authorized
37 to purchase unused graves at 80% their original cost.
38 5. Interpretation and application of the foregoing rules are delegated to the Citv
39 Manager.
40 6. Exceptions to residency rule:
41 A. Any person who maintained full time residency in the City for at least ten (10) years
42 but has moved away.
43 B. Any Military Veteran.
44 C. Any former Mayor or Citv Commissioner.
45 Section 3. Each and every other provision of Chapter 6, of the Code of Ordinances of
46 the City of Boynton Beach not herein specifically amended shall remain in full force and
47 effect as previously enacted.
48 Section 4. All ordinances or parts of ordinances in conflict herewith be and the
49 same are hereby repealed.
50 Section 5. Should any section or provision of this ordinance or portion hereof; any
51 paragraph, sentence or word be declared by a court of competent jurisdiction to be invalid,
52 such decision shall not affect the remainder of this ordinance.
53 Section 6. Authority is hereby granted to codify said ordinance.
54 Section 7. This ordinance shall become effective immediately upon passage.
55
f00966186 t 306-M01821---
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16
FIRST READING this day of ; 2017.
_
57
58
SECOND,
FINAL READING AND PASSAGE this day of
`9
__'2017.
60
61
CITY OF BOYNTON BEACH. FLORIDA
fit
YES NO
63
64
Mayor — Steven B. Grant
65
66
Vice Mayor — Mack McCray
67
68
Commissioner —Justin Katz
69
70
Commissioner —Christina L. Romelus
71
72
Commissioner — Joe Casello
73
74
75
VOTE
76
U I F S I'-
77
78
79
90
Judith A. Pte, CMC
fit
Cit - Clerk
82
113
8;I
83
Worporatc Scull
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3
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NOTICE TO LOT OWNERS IN BOYNTON BEACH MUNICIPAL CEMETERIES
Rules and Regulations — Revised as of R12-032 (4/17/12)
GENERAL
Lot owners shall not allow interments to be made in their lots for remuneration; nor shall any transfer,
assignment, or conveyance of any lot or any interest therein be valid without the consent in writing of
the City of Boynton Beach and same endorsed upon such transfer, assignment or conveyance. No
transfer, assignment, or conveyance of a lot can be made after an actual interment in it, except with
the consent of the City of Boynton Beach after the body is lawfully removed therefrom. No
disinterment shall be allowed except by the consent of the mitMana er and upon written request of Deleted: Board of Governors
the owner or owners of the lot and in every case shall only be made by the proper authorities.
(NOTE: Authorized disinterment and shipment of body may be made only by a licensed funeral
director licensed in Florida to another licensed funeral director at final disposition.) City disinterment
forms shall accompany all disinterments.)
2. The City of Boynton Beach is reluctant to interfere with the tastes of individuals in regard to the style
of their improvements at the cemetery; but in the interest of the whole and all cemetery lot owners, it
reserves to itself the right of preventing or removing any erection, enclosure, monument, inscription,
tree or shrub which is inconsistent with the purpose of these rules and which the City considers
injurious to the grounds. Under no circumstances will lots be allowed to have on them growing or live
plants, trees, or bushes directly planted in the ground and such will be removed by City employees.
In addition to the grave marker, there will be a limit of three items placed on a grave site. In general,
these three items can be those chosen by the owner, but must be able to be moved with one hand
and flowers must be in a container that has a solid base not to exceed 18 inches in height so that it
will easily stand erect or in a container with a point on the bottom that is easily stuck into the ground.
These items must be tastefully placed at gravesites. No glass vases or figurines will be permitted.
Employees will, forcemetery maintenance purposes, move and replace these itemswith care, but the
City does not accept responsibility for replacing broken items unless there is a clear negligence on the
part of the City employees.
(NOTE: City employees may remove any item placed on a gravesite that becomes untidy or unsightly
to the appearance of the Cemetery.)
4. -Lot enclosures of any kind are prohibited. No mounds are permitted over graves. The grade of all
lots will be determined by the Q tv Manager
Deleted: Board of Governors
5. No person shall be allowed to perform any modification or installation of a monument or marker on a
Formatted: Underline
lot without authorization from the City. No marker shall be accepted by the City without prior
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6. All excavations shall be made by the City, unless otherwise approved by the City. Installation of
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7. The length and width of the marker can vary depending on the size of the plot. If the marker is to be
Niches. oc
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8.
9.
10.
11
installed on a single plot, the marker cannot exceed 2'-6" wide by 9' in length. If the marker is to be
installed on a double plot, the marker cannot exceed 5' wide by 9' in length. The thickness of the
marker must be a minimum of 4" thick and made of solid marble, granite or, if the marker is made of
bronze, it must have a 4" minimum solid base made of marble, granite or concrete and be properly
attached to the bronze marker.
Markers cannot be constructed of separate pieces of material laminated, glued or attached in any
manner with the exception of bronze markers which require a minimum 4" base made of marble,
granite or concrete.
All temporary grave markers will be allowed for a period of six months from date of burial. Temporary
markers will be removed by cemetery workers after that time.
All urns, vases, or grave markers damaged or lost will not be the responsibility of the cemetery unless
there is clear negligence on the part of City employees.
Casket must be encased in an outer burial container made of concrete. The use of a concrete (at
minimum) urn vault for cremated remains (cremains) in Boynton Beach Memorial Park shall be
required. The cost of the vault will be borne by the funeral director.
The City Mana erfrom time to time may initiate and recommend the laying out, altering or closing of Deleted: Board of Governors
ti -met -------- ----- -- --------
such avenues or walks and make such rules and regulations for the government and improvement of Formatted: Underline
the cemetery as it may deem requisite and proper, subject to City Commission approval.
12. No purchaser shall be entitled to a deed to any lot nor will a burial be permitted in any lot until all
accounts relating thereto and due the City are paid.
13. Lots, if not needed, may be returned to the City for a refund of the purchase price less 20 percent.
The deed must be surrendered. No sign indicating that a lot is "For Sale" will be permitted on the
grounds.
14. On Memorial Day, Veterans' Day and other national holidays, the Veterans' organizations mayjoin in
memorial services at the cemeteries upon scheduling with the City Clerk's Office.
15. No money should be paid to any person in the employ of the City for services or attention, other than
their salaries and wages paid by the City.
16. Human remains only shall be buried in any municipal cemetery.
17. In an adult grave, the following will be permitted, at the discretion of the Parks Superintendent:
a. One (1) casket, plus two (2) cremains Of the two cremains, one must be an immediate family
member of the individual buried in the casket; or
b. Three (3) cremains. Of the three cremains, two must be immediate family members.
For purposes of these Rules and Regulations, an immediate family member shall be defined as an
individual who is related by blood, marriage or adoption.
18. No more than three (3) markers will be permitted per adult grave. The markers will run consecutively
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beginning at the head of the plot. Asecond marker would be placed directly below the first and a third
marker would be placed directly below the second. At no time will more than three (3) markers be
permitted. In the Replat section, two (2) cremains will be permitted in a cremains plot. No more than
two markers will be permitted on a cremains plot in the Replat section.
19. Services that extend beyond the normal workday. shall be charged for staff time according to the rate
chart on file in the City Clerk's Office,
20. Disinterments/disentombments are restricted to the hours of 8:30 a.m. to 10:30 a.m. Special
accommodations for hours other than those stated are subject to the approval of the Parks Manager.
21. All burial information must be submitted to the City Clerk's Office by 12:00 Noon on Thursday for a
burial service or entombment on the weekend (Saturday and Sunday) or 48 hours in advance on
weekdays unless otherwise approved by the Parks Manager or his designee.
22. Payment must be made in full by 12:00 Noon on Thursday for a weekend (Saturday and Sunday) or
48 hours in advance of a weekday burial service or entombment service.
23. If the funeral director will not assume responsibility for payment of the invoice, the fees must be paid
in full by the family 48 hours in advance of the burial or entombment service.
24. A fee of $200 will be charged if the funeral director and/orfamily arrive at the cemetery more than 30
minutes in advance of the scheduled service. If an earlier than scheduled arrival is anticipated, the
funeral director and/or family must contact cemetery staff in an effort to work out the details of the
arrival.
25. A fee of $200 will be charged for each half-hour (30 minutes) of delay from the scheduled arrival time
of the funeral. If a later than scheduled arrival is anticipated, the funeral director and/or family must
contact cemetery staff in an effort to work out the details of the arrival.
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MAUSOLEUM
1-M. Mausoleum Crypts or Niches - Prior to inurnment/entombment, an owner may transfer or resell the
mausoleum crypt or niche provided the owner first obtains the written consent of the City of Boynton
Beach. Such consent shall be given automatically provided that the new purchaser's name, address
and phone number are on file with the City Clerk and an administrative fee equal to the cost of
relettering the mausoleum, crypt, or niche is paid in full to the City of Boynton Beach.
After inurnment/entombment, resale or transfer of ownership shall be allowed. The City of Boynton
Beach may purchase the crypt or niche at a cost of 50% of the original purchase price paid for the
crypt or niche and provided that disinurnment/disentombment has occurred and implemented by the
proper authorities.
No disinurnment/disentombment shall be allowed except by the consent of the Cemetery Board
following written request by the owner or owners of the crypt/niche and in every case shall only be
made by the proper authorities.
(NOTE: Authorized disinurnment/disentombment and shipment of body or remains may be made only
by a licensed funeral director licensed in Florida to another licensed funeral director at terminal point.)
When a crypt or niche was originally sold, the City of Boynton Beach received 15% of the original
sales price. A transfer fee of 75 will be charged when a previously purchased crypt or niche is
resold. ,_ e i ilk 9�a� atC �srsed of is n niches a f30/ss of the asr�ialcrntrat ride or
�/� �f the C°� `s �tarrertt �ellir� rieh�ch ver f legis,"
2-M. The City reserves to itself the right to approve any erection, enclosure, monument, inscription, tree or
shrub.
3-M. All identification information including letters and emblems on crypts and niches shall be inscribed by
engraving. The cost of new crypt or niche inscription fees shall be paid at time of interment.
Existing bronze letters shall be replaced with inscription by the City. Replacement inscription shall be
done at no cost to the owner of the crypt or niche, but shall be paid from the Perpetual Care Fund. If
existing bronze emblems are damaged, replacement of an existing bronze emblem with a sandblasted
emblem shall be done at the owner's expense."
4-M. All flowers must be placed in an approved vase Approved vases include crypt -front vases or bronze
vases previously approved by the City. Fresh flowers can remain for a maximum period of three (3)
days. No artificial flowers, except silk flowers, are permitted in or around Mausoleum buildings. One
(1) vase per crypt/niche will be allowed. Employees will, for maintenance purposes, move and replace
these items with care, but the City does not accept responsibility for replacing broken items unless
there is a clear negligence on the part of the City employees, After the third day, or in the case of silk
flowers, when the Cemetery Sexton determines that the flowers have become unsightly, said flowers
shall be removed and disposed of.
"No potted plants containing soil, perlite, or other loose materials are permitted in chapels or
walkways in the Mausoleum. (City employees may remove any item placed on a crypt/niche site that
becomes untidy or unsightly, in the sole and absolute discretion of the City. Paper items, envelopes,
memorabilia or photographs shall be allowed for two days.
5-M. No person shall be allowed to perform any modification on anything without written permission from
f 3,Y^a:'.,4i d4afi.?«':! �c. ,. iy
Deleted: ¶
The transfer fee will be the difference between
the 15% paid to the City at the time of original
sale and 15% of the resale price based on fair
market value the day of the resale.
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the City. No money should be paid to any person in the employ of the City for services or attention,
other than their salaries and wages paid by the City.
6-M. All original sales of mausoleum crypts or niches shall be originated by the City of Boynton Beach. The
City of Boynton Beach shall then forward an executed request for the issuance of a certificate of
ownership within 30 days which shall include the purchaser's complete name, address and phone
number. Upon receipt of a request for the issuance of a certificate of ownership, the City shall issue a
certificate of ownership and forward it to the purchaser within 14 days. There shall be no fee for
issuance for the certificate of ownership.
7-M. Any veterans' organization may erect a flag and/or memorial at the entrance to the Mausoleum
Chapel on Memorial Day.
8-M. The„City Manag -!Jrom ------
time to time may recommend the altering of the Rules and Regulations for the Deleted: Cemetery Board
government and improvement of the Mausoleum as it may deem requisite and proper, subject to City
Commission approval. All Rules and Regulations shall be applied prospectively from the date of
adoption. No Rule or Regulation shall be construed in a manner which would negate or alter any
contractual right between Boynton Beach. and any party to a purchase agreement with Boynton
Beach.
9-M. As of April 20, 2004, the date of adoption of Resolution No. R04-065, on all new sales, the bodies
placed in the Mausoleum must be embalmed. On previously purchased crypts, if a person does not
wish to be embalmed, the body must be placed in a Ziegler case. Plastic trays must be placed under
the casket on all entombments in the Mausoleum, whether the bodies are embalmed or not. The
funeral home will bear the cost of the Ziegler cases and plastic trays, but will pass that cost on to the
purchaser. Human remains being placed for entombment shall be in a gasketed metal casket for
Mausoleum usage.
10-M. Vases may be purchased only by the property owner or their survivors directly from the City of
Boynton Beach
Approved by Resolution #R12-032 on 04/17/12
Deleted: S:\CC\WP\CEMETERY\CEMETERY
RULES\RULES\2013\Cemetery Rules - Correct
Version as of 05-14-14.doc
Deleted: S:\CC\WP\NovusAgenda\Cemetery
Rules - Correct Version as of 02-01-
17.docS: \CC\W P\CEMETERY\CEMETERY
RULES\RULES\2013\Cemetery Rules - Correct
Version as of 05-14-
14.docS:\CC\WP\CEMETERY\CEMETERY
RULES\RULES\2012\Cemetery Rules - Revision
of Rule 1-M regarding Buy -Back of Crypts &
Niches.doc
Formatted: Font: (Default) Tahoma, 8 pt
Page 569 of 577
13. B.
LEGAL
2/7/2017
REQUESTED ACTION BY COMMISSION: PROPOSED ORDINANCE NO. 17-006 - FIRST READING -
Approval of Ordinance amending Chapter 26, Water, Sewer and City Utilities, by creating a new section 26-
8.2 entitled "Water Service/Annexation Agreements."
EXPLANATION OF REQUEST:
The City has the authority under state law to provide water service beyond the jurisdictional boundaries of the
City. Each individual property owner request comes before the City Commission for approval, however, these
Agreements are routine and can be handled administratively.
The City Commission has the authority to delegate to the City Manager and/or Utilities Director the authority to
enter into such agreements which will facilitate the approval process.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
The Water Service Agreement items will no longer be required to be placed on the City Commission agendas.
FISCAL IMPACT. Non -budgeted None
ALTERNATIVES:
1. Authorize only the City Manager
2. Authorize only the Utility Director
3. Not modify the current process which requires City Commission approval
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
Page 570 of 577
ATTACHMENTS:
Type Description
Ordinance authorizing the City Manager or
D Ordinance Utilities Director to sign Water Service
Agreements
REVIEWERS:
Department Reviewer Action Date
Legal Swanson, Lynn Approved 1/26/2017 ® 1:53 PM
Finance Howard, Tim Approved 1/26/2017 ® 2:41 PM
City Manager LaVerriere, Lori Approved 2/2/2017 ® 1:17 PM
Page 571 of 577
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ORDINANCE NO. 17 -
AN ORDINANCE OF THE CITY OF BOYNTON BEACH,
FLORIDA, AMENDING CHAPTER 26, "WATER, SEWER AND
CITY UTIL,ITIES", ARTICLE 1, "IN GENERAL" OF THE CODE
OF ORDINANCES, BY CREATING A NEW SECTION 26-8.2
ENTITLED "WATER SERVICE/ANNEXATION
AGREEMENTS";PROVIDING FOR AUTHORITY TO SIGN
AGREEMENTS; PROVIDING FOR CONFLICTS,
SEVERABILITY, CODIFICATION AND AN EFFECTIVE DATE.
WHEREAS, the City has authority under state law to provide water service beyond
the jurisdictional boundaries of the City; and
WHEREAS, the approval of water service agreements with provisions for annexation
is a routine matter which can be handled administratively; and
WHEREAS, the City Commission has authority to delegate to the City Manager and
Utilities Director the authority to enter into such agreements; and
WHEREAS, approval and signature of water service agreements at the administrative
level will facilitate the approval process.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, THAT:
Section 1. The foregoing "Whereas" clauses are true and correct and incorporated
herein by this reference.
Section 2. That Chapter 26, "Water Sewer, and City Utilities", Article 1, "In
General', is hereby amended by creating a new Section 26-8.2 entitled "Water
Service/Annexation Agreements", to read as follows:
Sec. 26-8.2 Water Service/Annexation Agreements.
The City Manager or Utilities Director is authorized to execute individual Owner Water
Service/Annexation Agreements. The Release of a Water Service/Annexation Agreement
requires City Commission approval.
1
Page 572 of 577
37 Section 3. Each and every other provision of Chapter 26, of the Code of Ordinances
38 of the City of Boynton Beach not herein specifically amended shall remain in full force and
39 effect as previously enacted.
40 Section 4. All ordinances or parts of ordinances in conflict herewith be and the
41 same are hereby repealed.
42 Section 5. Should any section or provision of this ordinance or portion hereof, any
43 paragraph, sentence or word be declared by a court of competent jurisdiction to be invalid,
44 such decision shall not affect the remainder of this ordinance.
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Section 6. Authority is hereby granted to codify said ordinance.
Section 7. This ordinance shall become effective immediately upon passage.
FIRST READING this day of
2017.
SECOND, FINAL READING AND PASSAGE this day of
, 2017.
CITY OF BOYNTON BEACH, FLORIDA
YES NO
Mayor — Steven B. Grant
Vice Mayor — Mack McCray
Commissioner — Justin Katz
Commissioner — Christina L. Romelus
Commissioner — Joe Casello
ATTEST:
Judith A. Pyle, CMC
City Clerk
(Corporate Seal)
VOTE
C:AProgram Files (X86)\Neevia.Com\DocconverterproATemp\NVDC\1DB8FBF0-B9A0-44D2-A408-BCFB2A42674B\Boynton
Beach. 4983.1.Water Service Annexation Agreements - Ordinance.Doc ,4 A\&3ance 4�e, �,-�a� �atacn is
2
Page 573 of 577
14.A.
FUTURE AGENDA ITEMS
2/7/2017
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 2/7/2017
REQUESTED ACTION BY COMMISSION:
Joint City Commission/CRA Workshop for six month update on 2016 strategic plan at the Intracoastal Park
Clubhouse (IPC) at 3:30p.m. - March 28, 2017.
EXPLANATION OF REQUEST:
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT:
ALTERNATIVES:
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
REVIEWERS:
Department
Finance
Reviewer Action Date
Howard, Tim Approved 1/4/2017 - 8:10 AM
Page 574 of 577
14. B.
FUTURE AGENDA ITEMS
2/7/2017
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 2/7/2017
REQUESTED ACTION BY COMMISSION:
Monthly Departmental Presentations:
Community Standards - February 21, 2017
Library - March 6, 2017
Communications/Marketing - March 21, 2017
EXPLANATION OF REQUEST:
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT:
ALTERNATIVES:
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION:
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
REVIEWERS:
Department Reviewer Action Date
Finance Howard, Tim Approved 1/4/2017 - 8:10 AM
Page 575 of 577
14.C.
FUTURE AGENDA ITEMS
2/7/2017
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 2/7/2017
REQUESTED ACTION BY COMMISSION:
Consider adopting a Chronic Nuisance Ordinance - February 2017.
EXPLANATION OF REQUEST:
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT:
ALTERNATIVES:
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
REVIEWERS:
Department
Reviewer
Action
Date
Finance
Howard, Tim
Approved
1/24/2017 - 11:32 AM
Finance
Howard, Tim
Approved
1/24/2017 - 11:32 AM
City Manager
LaVerriere, Lori
Approved
2/2/2017 - 1:21 PM
Page 576 of 577
14.D.
FUTURE AGENDA ITEMS
2/7/2017
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 2/7/2017
REQUESTED ACTION BY COMMISSION: Discuss cancelling the July 4th City Commission meeting -April
4, 2017
EXPLANATION OF REQUEST:
The first Commission meeting in July falls on Tuesday, July 4, 2017. On October 4, 2016 the Commission
decided by consensus to move the meeting to Wednesday, July 5, 2017.
The Mayor requested this item be placed on a future agenda to discuss if the Commission may be interested
in cancelling the meeting.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT:
ALTERNATIVES:
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
REVIEWERS:
Department
Finance
Finance
City Manager
Reviewer
Action
Date
Howard, Tim
Approved
1/24/2017 - 2:22 EM
Howard, Tim
Approved
1/24/2017 - 2:22 EM
LaVerriere, Lori
Approved
2/2/2017 - 1:19 PM
Page 577 of 577