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Agenda 02-21-17The City of Boynton Beach City Commission Agenda Tuesday, February 21, 2017, 6:30 PM Commission Chambers 100 E. Boynton Beach Blvd., Boynton Beach, FL 33435 Regular City Commission Meeting Boynton Beach City Commission Mayor Steven B. Grant (At Large) Vice Mayor Mack McCray (District 11) Commissioner Justin Katz (District 1) Commissioner Christina L. Romelus (District III) Commissioner Joe Casello (District IV) Lori LaVerriere, City Manager James Cherof, City Attorney Judith A. Pyle, City Clerk *MISSION* To create a sustainable community by providing exceptional municipal services, in a financially responsible manner. www. boynton- beach. org Page 1 of 608 WELCOME Thank you for attending the City Commission Meeting GENERAL RULES & PROCEDURES FOR PUBLIC PARTICIPATION AT CITY OF BOYNTON BEACH COMMISSION MEETINGS THE AGENDA: There is an official agenda for every meeting of the City Commissioners, which determines the order of business conducted at the meeting. The City Commission will not take action upon any matter, proposal, or item of business, which is not listed upon the official agenda, unless a majority of the Commission has first consented to the presentation for consideration and action. • Consent Agenda Items: These are items which the Commission does not need to discuss individually and which are voted on as a group. • Regular Agenda Items: These are items which the Commission will discuss individually in the order listed on the agenda. • Voice Vote: A voice vote by the Commission indicates approval of the agenda item. This can be by either a regular voice vote with "Ayes & Nays" or by a roll call vote. SPEAKING AT COMMISSION MEETINGS: The public is encouraged to offer comment to the Commission at their meetings during Public Hearings, Public Audience, and on any regular agenda item, as hereinafter described. City Commission meetings are business meetings and, as such, the Commission retains the right to impose time limits on the discussion on an issue. • Public Hearings: Any citizen may speak on an official agenda item under the section entitled "Public Hearings." • Public Audience: Any citizen may be heard concerning any matter within the scope of the jurisdiction of the Commission - Time Limit - Three (3) Minutes • Regular Agenda Items: Any citizen may speak on any official agenda item(s) listed on the agenda after a motion has been made and properly seconded, with the exception of Consent Agenda Items that have not been pulled for separate vote, reports, presentations and first reading of Ordinances - Time Limit - Three (3) minutes ADDRESSING THE COMMISSION: When addressing the Commission, please step up to either podium and state, for the record, your name and address. DECORUM: Any person who disputes the meeting while addressing the Commission may be ordered by the presiding officer to cease further comments and/or to step down from the podium. Failure to discontinue comments or step down when so ordered shall be treated as a continuing disruption of the public meeting. An order by the presiding officer issued to control the decorum of the meeting is binding, unless over -ruled by the majority vote of the Commission members present. Please turn off all pagers and cellular phones in the City Commission Chambers while the City Commission Meeting is in session. City Commission meetings are held in the Boynton Beach City Commission Chambers, 100 East Boynton Beach Boulevard, Boynton Beach. All regular meetings are held typically on the first and third Tuesdays of every month, starting at 6:30 p.m. (Please check the Agenda Schedule - some meetings have been moved due to Holidays/Election Day). Page 2 of 608 1. OPENINGS A. Call to Order - Mayor Steven B. Grant I nvocation Pledge of Allegiance to the Flag led by Commissioner Katz ROLL CALL Agenda Approval: 1. Additions, Deletions, Corrections 2. Adoption 2. OTHER A. Informational items by Members of the City Commission 3. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS A. The Commission meeting on Tuesday, March 7, 2017 has been rescheduled to Monday, March 6, 2017 at 6:30p.m. in the Commission Chambers due to members of the Commission travelling to Tallahassee on March 7, 2017. B. Proclamation General Election on March 14, 2017 for one Commissioner in District 2. C. Announce Career Expo at Carolyn Sims Center, Thursday, March 23, 2017 from 8:30a.m. - 12:00p.m. sponsored by the CRA, City of Boynton Beach and CareerSource. D. Announce the upcoming Mayor's Town Hall Meeting on Monday, March 6, 2017 at 4:00p.m. at City Hall. E. The City Commission, CRA Board and respective staff will be having a Strategic Planning Workshop/Special Meeting - Six month update on Tuesday, March 28, 2017 at the Intracoastal Park Clubhouse, beginning at 3:30 p.m. This meeting is open to the public. F. Presentation of a plaque of appreciation to the Sand Sifters for their volunteer efforts to clean the beach at Oceanfront Park by Mayor Grant. Under the direction of Jeff Levinson, the John I. Leonard High School SWAT Club Sponsor, volunteers of all ages have been removing litter and trash from our beach every month since 2005. G. Presentation by Community Standards staff about departmental operations. 4. PUBLIC AUDIENCE INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at the discretion of the Chair, this 3 minute allowance may need to be adjusted depending on the level of business coming before the City Commission) 5. ADMINISTRATIVE A. Appoint eligible members of the community to serve in vacant positions on City advisory boards. Page 3 of 608 The following Regular (Reg) and Alternate (Alt) Student (Stu) and Nonvoting Stu (N/V Stu) openings exist: Arts Commission: 1 Alt Building Board of Adjustments & Appeals: 1 Reg and 2 Alts Library Bd: 1Reg and 2 Alts Senior Advisory Bd: 1 Reg and 2 Alts 6. CONSENT AGENDA Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments A. PROPOSED RESOLUTION NO. R17-017 - Approve and authorize the City Manager to sign an Agreement with Government Services Group, Inc. to assist the City of Boynton Beach to continue the Fire Assessment Program for the FY 2017-2018 budget with the scope of professional services and specialized assistance in the amount of $17,500. B. PROPOSED RESOLUTION NO. R17-018 - Approve the Interlocal Agreement between the City and Palm Beach County for participation in the Drowning Prevention Coalition's (DPC) Learn to Swim Program, which provides vouchers to the pubic that may be redeemed for swimming lessons at the John Denson Pool. C. PROPOSED RESOLUTION NO. R17-019 - Approve and authorize signing of an Agreement for Water Service outside the City limits with Kristin & David Elliott for the property at 3203 Karen Drive, Delray Beach, FL 33444. D. PROPOSED RESOLUTION NO. R17-020 - Review and approval of the Resolution creating the Citizen Oversight Committee. E. PROPOSED RESOLUTION NO. R17-021 - Authorize the City Manager to sign the government agreement with Synovia Solutions of Indianapolis, IN for the provision of vehicle tracking systems for Utilities vehicles, pumps and generators by a utilizing St Lucie Public Schools Award of RFP Number 15-08 titled "GPS System and Installation for District Vehicles". St Lucie Public Schools competitive bid process satisfies the City's procurement requirements. F. Approve the purchase of replacement submersible sewage pumps from Barney's Pump Inc. of Coral Springs, FL in the amount of $31,235.00 for lift stations #311, #708, #603, and #717. G. Authorize the issuance of a purchase order to Evoqua Water Technologies LLC (Evoqua) to provide cleaning services for the degasifier and off -gas scrubber located at the West Water Treatment Plant. The total expenditure for this service is $28,481. H. Approve increase to Purchase Order 170043 issued to Culpepper Plumbing of West Palm Beach, FL to $35,000. Accept the written report to the Commission for purchases over $10,000 for the month of January 2017. J. Legal expenses - January 2017 - Information at the request of the Commission. No action required. K. Approve the minutes from the Regular City Commission meeting held on February 7, 2017. 7. BIDS AND PURCHASES OVER $100,000 A. Award the "Bid for Wastewater Odor Control Chemicals and Services" Bid No. 013-2821-17/JMA, to USP Technologies of Atlanta, GA, as the lowest, most responsive, responsible bidder, for a two year period for the estimated annual expenditure of $215,000. B. PROPOSED RESOLUTION NO. R17-022 - Award the Bid for "PUTTING GREEN RESURFACING Page 4 of 608 FOR THE LINKS AT BOYNTON BEACH"; Bid No. 011-2910-17/JMA and authorize the City Manager to sign a contract with Detailed Sports Turf Construction, Inc. of Hobe Sound, FL as the lowest responsive, responsible bidder in the amount of $241,745 with a 10% contingency for a total approved amount of $265,919.50. 8. CODE COMPLIANCE and LEGAL SETTLEMENTS - None 9. PUBLIC HEARING 7 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS The City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission. 10. CITY MANAGER'S REPORT - None 11. UNFINISHED BUSINESS - None 12. NEW BUSINESS A. PROPOSED RESOLUTION NO. R17-023 - Amend the FY 2016-2017 budget, which will adjust budgeted appropriations and revenue sources and provide spending authority for Adopted Capital Improvement projects based on passage of the one (1) percent local government infrastructure surtax (Surtax), effective January 1, 2017. 13. LEGAL A. PROPOSED ORDINANCE NO. 17-005 - SECOND READING - PUBLIC HEARING - Approve and amend Part III, Land Development Regulations, Chapter 3, Article IV, Section 3.D use matrix notes, number 103, striking pilot program language and codifying landscape debris stockpiling use and land development regulations. B. PROPOSED ORDINANCE NO. 17-006 - SECOND READING - PUBLIC HEARING - Approval of Ordinance amending Chapter 26, Water, Sewer and City Utilities, by creating a new section 26-8.2 entitled "Water Service/Annexation Agreements." 14. FUTURE AGENDA ITEMS A. Joint City Commission/CRA Workshop for six month update on 2016 strategic plan at the Intracoastal Park Clubhouse (IPC) at 3:30p.m. - March 28, 2017. B. Monthly Departmental Presentations: Library - March 6, 2017 Communications/Marketing - April 2017 C. Consider adopting a Chronic Nuisance Ordinance. - February 2017 D. Discuss cancelling the July 4th City Commission meeting - April 4, 2017 15. ADJOURNMENT NOTICE 1F APER.SON DECIDES TOAPPEALANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, HE/SHE WILL NEED ARECORD OF THE PROCEEDINGSAND, FOR SUCH PURPOSE, HE/SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING 1S MADE, WHICH RECORD INCLUDES THE TESTIMONYAND EVIDENCE UPON WHICH THEAPPEAL 1S TO BE BASED. (F.S. 286.0105) Page 5 of 608 THE CITY SHALL FURNISH APPROPRIATEAUXIL ARYAIDSAND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL W1THA DISABILITYAN FQUAL OPPORTUNITY TO PARTICIPATE 1N AND ENJOY THE BENEFITS OFA SERVICE, PROGRAM, ORACTWITY CONDUCTED BY THE CITY PLEASE CONTACT THE CITY CLERK'S OFFICE, (561) 742-6060 OR (TTY)1-800-955-8771, AT LEAST 48 HOURS PRIOR TO THE PROGRAM ORACTIVITY 1N ORDER FOR THE CITY TO REA.SONABLYACCOMMODATE YOUR REQUEST. ADD1TIONALAGENDAITEMS MAY BEADDED SUBSEQUENT TO THE PUBLICATION OF THEAGENDA ON THECITY'S WEB SITE. INFORMATION REGARDING 1TEMSADDED TO THEAGENDAAFTER 1T 1S PUBLISHED ON THE C1TYS WEB SITE CAN BE OBTAINED FROM THE OFFICE OF THE CITY CLERK. Page 6 of 608 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 2/21/2017 REQUESTED ACTION BY COMMISSION: Call to Order - Mayor Steven B. Grant I nvocation Pledge of Allegiance to the Flag led by Commissioner Katz ROLL CALL Agenda Approval: 1. Additions, Deletions, Corrections 2. Adoption EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: Non -budgeted ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: REVIEWERS: 1.A. OPENING ITEMS 2/21/2017 Page 7 of 608 Department City Clerk NAMEM ISTOOTATNOW Page 8 of 608 2.A. OTHER 2/21/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 2/21/2017 REQUESTED ACTION BY COMMISSION: Informational items by Members of the City Commission EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: CLIMATE ACTION DISCUSSION: Is this a grant? Grant Amount: REVIEWERS: Department City Clerk Reviewer Action Date Pyle, Judith Approved 10/19/2016 ® 3:06 HM Page 9 of 608 3.A. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS 2/21/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 2/21/2017 REQUESTED ACTION BY COMMISSION: The Commission meeting on Tuesday, March 7, 2017 has been rescheduled to Monday, March 6, 2017 at 6:30p.m. in the Commission Chambers due to members of the Commission travelling to Tallahassee on March 7, 2017. EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: REVIEWERS: Department Reviewer Action Date Finance Howard, Tim Approved 1/4/2017 ® 8:10 AM Page 10 of 608 3.B. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS 2/21/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 2/21/2017 REQUESTED ACTION BY COMMISSION: Proclamation General Election on March 14, 2017 for one Commissioner in District 2. EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT. Budgeted ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type D Proclamation REVIEWERS: Department City Clerk Finance City Manager Description Proclamation of Election Reviewer Action Date Pyle, Judith Approved 2/14/2017 ® 1:47 PM Howard, Tim Approved 2/14/2017 ® 2:02 PM LaVerriere, Lori Approved 2/16/2017 ® 9:20 AM Page 11 of 608 PROCLAMATION I, Steven B. Grant, Mayor of the City of Boynton Beach, Florida, do hereby proclaim that a General Election will be held in the City of Boynton Beach, Palm Beach County, Florida, on the 14th day of March 2017 to elect the one Commissioner from District 2 to serve a three-year term expiring in March 2020. The voting hours are between 7:00 a.m. and 7:00 p.m. on said date. Polling places are hereby designated as follows: PRECINCT 3188 CHRIST FELLOWSHIP CHURCH 801 N. CONGRESS AVE. PRECINCT 3190 IMAGINE SCHOOLS CHANCELLOR CAMPUS 3333 HIGH RIDGE RD. PRECINCT 4024 HARVEY E. OYER JR. PARK USIAND NE2ISTAVE PRECINCT 7178 EZELL HESTER COMMUNITY CENTER 1901 NORTH SEACREST BLVD. PRECINCT 7180 ST JOHN MISSIONARY BAPTIST CHURCH 900 NORTH SEACREST BLVD. PRECINCT 7182 CAROLYN SIMS CENTER 225 NW 12TH AVENUE PRECINCT 7184 ST. JOHN MISSIONARY BAPTIST CHURCH 900 NORTH SEACREST BLVD. CITY OF BOYNTON BEACH STEVEN B. GRANT, MAYOR ATTEST: JUDITH A PYLE, CMC CITY CLERK (Corporate Seal) Page 12 of 608 REQUESTED ACTION BY COMMISSION: Announce Career Expo at Carolyn Sims Center, Thursday, March 23, 2017 from 8:30a.m. - 12:00p.m. sponsored by the CRA, City of Boynton Beach and CareerSource. EXPLANATION OF REQUEST: The CRA, CareerSource and the City will host a Career Expo on March 23rd at the Carolyn Sims Center. Local Businesses will be invited to come market employment opportunities at the Expo. Businesses interested in participating will need to register by contacting the CRA or Michael Corbit at mcorbit@careersourcepbc.com. The Expo is being advertised through flyers, local churches/organizations, veteran organizations, events calendar, social media, email blasts and expo signs. The opening of the event from 8:30a.m. - 9:00a.m. will be reserved for Veterans only allowing them first priority speaking to businesses. From 9:00a.m. - 12:00p.m. the Expo will be opened to the general public. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? N/A FISCAL IMPACT: Non -budgeted N/A ALTERNATIVES: N/A STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: REVIEWERS: Page 13 of 608 Department Reviewer Action Finance Howard, Tim Approved Finance Howard, Tim Approved City Manager LaVerriere, Lori Approved Date 2/15/2017 ® 10:46 AM 2/15/2017 ® 10:46 AM 2/16/2017 ® 9:22 AM Page 14 of 608 3.D. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS 2/21/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 2/21/2017 REQUESTED ACTION BY COMMISSION: Announce the upcoming Mayor's Town Hall Meeting on Monday, March 6, 2017 at 4:00p.m. at City Hall. EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT. Non -budgeted None ALTERNATIVES: N/A STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: REVIEWERS: Department Finance Finance City Manager Reviewer Action Date Howard, Tim Approved 2/15/2017 - 10:59 AM Howard, Tim Approved 2/15/2017 - 10:59 AM LaVerriere, Lori Approved 2/16/2017 - 9:22 AM Page 15 of 608 3.E. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS 2/21/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 2/21/2017 REQUESTED ACTION BY COMMISSION: The City Commission, CRA Board and respective staff will be having a Strategic Planning Workshop/Special Meeting - Six month update on Tuesday, March 28, 2017 at the Intracoastal Park Clubhouse, beginning at 3:30 p.m. This meeting is open to the public. EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: REVIEWERS: Department Reviewer Action Date Finance Howard, Tim Approved 2/16/2017 - 10:25 AM Finance Howard, Tim Approved 2/16/2017 - 10:25 AM City Manager LaVerriere, Lori Approved 2/16/2017 - 11:44 AM Page 16 of 608 3.F ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS 2/21/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 2/21/2017 REQUESTED ACTION BY COMMISSION: Presentation of a plaque of appreciation to the Sand Sifters for their volunteer efforts to clean the beach at Oceanfront Park by Mayor Grant. Under the direction of Jeff Levinson, the John I. Leonard High School SWAT Club Sponsor, volunteers of all ages have been removing litter and trash from our beach every month since 2005. EXPLANATION OF REQUEST: Each month, the Sand Sifters organize volunteers to remove litter from the beach and surrounding areas at Oceanfront Park. Their monthly cleanups have become a welcome tradition at the park. In the 3 year period between 2014 and 2016, the Sand Sifters have recruited 1,408 volunteers that worked 3,961 hours removing litter from our beach. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? This helps make Oceanfront Park even more appealing by removing unattractive litter and trash. FISCAL IMPACT: Non -budgeted $50 for the plaque ALTERNATIVES: Do not present the plaque. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: REVIEWERS: Department Recreation & Parks Finance City Manager Reviewer Action Date Majors, Wally Approved 2/9/2017 - 8:33 AM Howard, Tim Approved 2/9/2017 - 1:17 PM LaVerriere, Lori Approved 2/16/2017 - 9:20 AM Page 17 of 608 Page 18 of 608 3.G. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS 2/21/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 2/21/2017 REQUESTED ACTION BY COMMISSION: Presentation by Community Standards staff about departmental operations. EXPLANATION OF REQUEST. 5-10 minute Powerpoint presentation about the department HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: REVIEWERS: Department Finance Finance City Manager Reviewer Action Date Howard, Tim Approved 2/13/2017 - 8:45 AM Howard, Tim Approved 2/13/2017 - 8:46 AM LaVerriere, Lori Approved 2/16/2017 - 9:21 AM Page 19 of 608 5.A. ADMINISTRATIVE 2/21/2017 REQUESTED ACTION BY COMMISSION: Appoint eligible members of the community to serve in vacant positions on City advisory boards. The following Regular (Reg) and Alternate (Alt) Student (Stu) and Nonvoting Stu (N/V Stu) openings exist: Arts Commission: 1 Alt Building Board of Adjustments & Appeals: 1 Reg and 2 Alts Library Bd: 1 Reg and 2 Alts Senior Advisory Bd: 1 Reg and 2 Alts EXPLANATION OF REQUEST: The attached list contains the names of those who have applied for vacancies on the various Advisory Boards. A list of vacancies is provided with the designated Commission members having responsibility for the appointment to fill each vacancy. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Appointments are necessary to keep our Advisory Board full and operating as effectively as possible. FISCAL IMPACT: Non -budgeted None ALTERNATIVES: Allow vacancies to remain unfilled. STRATEGIC PLAN: High Performing City Organization STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Description D Other Appointments Page 20 of 608 REVIEWERS: Department City Clerk Reviewer Action Date Pyle, Judith Approved 10/19/2016 ® 3:06 PM Page 21 of 608 APPOINTMENTS AND APPLICANTS FOR FEBRUARY 21, 2017 Arts Commission Mayor Grant Alt Applicants None 1 yr term to 12/17 Tabled (3) Building Board of Adjustments and Appeals Mayor Grant Reg 3 yr term to 12/19 Tabled (3) 1 Katz Alt 1 yr term to 12/17 Tabled (3) 11 McCray Alt 1 yr term to 12/17 Tabled (3) Applicants None Library Board III Romelus Reg IV Casello Alt Mayor Grant Alt Applicants None Senior Advisory Board IV Casello Reg Mayor Grant Alt I Katz Alt Applicants None 3 yr term to 12/19 Tabled (3) 1 yr term to 12/17 Tabled (3) 1 yr term to 12/17 Tabled (3) 2 yr term to 12/18 Tabled (3) 1 yr term to 12/17 1 yr term to 12/17 Page 22 of 608 CONSENTAGENDA 2/21/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 2/21/2017 REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R17-017 - Approve and authorize the City Manager to sign an Agreement with Government Services Group, Inc. to assist the City of Boynton Beach to continue the Fire Assessment Program for the FY 2017-2018 budget with the scope of professional services and specialized assistance in the amount of $17,500. EXPLANATION OF REQUEST: This request is not to make budgetary or Fire Assessment rate decisions. Instead, the request is only for contracting with Government Services Group, Inc. (GSG) to assist the City with the City's Fire Assessment Program for FY 2017-2018. The City does not maintain the technical staff to obtain the property files from the County Property Appraiser's Office, to provide the required specialized analysis, or to upload the property files with the assessment rates back to the Appraiser's Office. This is the major need for which the City contracts for these external professional services. The City originally initiated a seven year Fire Assessment Program in FY 2001-2002 through FY 2007-2008 with a sunset provision in FY 2008-2009 unless continued. At that time, in order to continue the program, it was required to implement a new Fire Assessment Program beginning in FY 2008-2009. The Commission also approved the Program for FY 2009-2010 through the current FY 2016-2017. GSG established the initial methodology and provided assistance to the City for the first seven (7) years of the Fire Assessment Program. When the Program was planned for extension beyond those years, we solicited Requests for Proposals to assist the City with the new Fire Assessment Program. We selected GSG to continue with their service due to their familiarity with the City, proven methodology that stood legal tests and lower cost to the City. GSG's scope of professional services and specialized assistance in the amount of $17,500 has been held consistent under the current Continuing Services Proposal for the last seven (7) years. The range of potential additional services primarily relates to mailing first class letters to (a) newly affected property owners ($338) and (b) all property owners should the rates be raised for the coming year ($42,930). For Fiscal Year 2016-17, the estimated gross Fire Assessment was $6,542,093 reduced to a net realized assessment of $5,644,884 after excluding tax exempt properties. The Fire Rescue Assessments assessed and apportioned among benefitted property parcels follow FY 16/17 Rates: Property Use Category Rate Per Dwelling Unit Residential $100.00 Non -Residential Property Use Categories Rate Per Square Foot Commercial $0.23 Industrial/Warehouse $0.05 1 nstitutional $0.25 Page 23 of 608 Nursing Home $0.25 (*)There is a maximum of 77,001 square foot cap on non-residential buildings The above rates for FY 16/17 only assessed less than 49% of the eligible Fire Rescue costs after excluding EMS costs of the Fire Department. If they were assessed at 100% of the eligible costs, the rates would be $202.00 per dwelling unit and approximately twice the square footage rates for commercial property. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? What Is The Fire Assessment? It is a non -ad valorem special assessment included on the annual tax notice that equitably allocates less than 50% of the cost of the City's eligible fire rescue services among all residential and non-residential property in the City that the Fire Rescue Department protects. All such properties are found to be specially benefited by the provision of the fire rescue services. The Fire Assessment can only be developed to cover costs of the Fire Rescue portion of the total Fire Department. Therefore, the cost determination must exclude Emergency Medical Service (EMS) expenditures of the Fire Department to determine the assessable costs. In turn, the assessable costs must then be allocated to property types (residential, commercial, industrial/warehouse, institutional, and nursing homes) obtained from the County Property Appraiser based on the percentage of calls to each property type. FISCAL IMPACT: Budgeted Funds were budgeted for this in the Fire department's FY16/17 budget under line item 001-2210-522-49-17. ALTERNATIVES: Because of the inability to complete the tasks in-house as previously explained, a specialized consultant is needed to implement the Fire Assessment for the FY 2017-2018. GSG was selected under the new Fire Assessment Program through a competitive selection process. Because GSG performed all services pursuant to their agreement, and given that the their rates have remained consistent for the last six (7) years, it is not anticipated that a selection process this year would result in any more favorable terms for the same services. However, if the City Commission does not approve the GSG proposal, the alternative which would permit the special assessment to proceed towards implementation for FY 2017-2018 would be a new selection process. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Page 24 of 608 Type REVIEWERS: Department Finance Finance Legal City Manager Description Resolution approving Agreement for Services with GG Group GG FY 2017-18 Proposal Reviewer Action Howard, Tim Approved Howard, Tim Approved Swanson, Lynn Approved LaVerriere, Lori Approved Date 2/15/2017 ® 8:46 AM 2/15/2017 ® 8:47 AM 2/15/2017 ® 10:28 AM 2/16/2017 ® 9:20 AM Page 25 of 608 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 RESOLUTION NO. R17 - A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER TO SIGN AN AGREEMENT WITH GOVERNMENT SERVICES GROUP, INC., TO ASSIST THE CITY OF BOYNTON BEACH TO CONTINUE THE FIRE ASSESSMENT PROGRAM FOR THE FY 2017-2018 BUDGET WITH THE SCOPE OF PROFESSIONAL SERVICES AND SPECIALIZED ASSISTANCE IN THE AMOUNT OF $17,500; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Government Services Group, Inc., (GSG) established the initial methodology and provided assistance to the City with the Fire Assessment Program since 2001; and WHEREAS, GSG was selected to continue with their service when the Fire Assessment was extended due to their familiarity with the City, proven methodology that stood legal tests and offered at a lower cost to the City; and WHEREAS, contracting with GSG will preserve the progress that has been made to - date in the data collection/maintenance of this program. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. Section 2. The City Commission of the City of Boynton Beach, Florida does hereby approve and authorize the City Manager to execute the proposal of services with Government Services Group, Inc., in the amount of $17,500.00 to assist the City with the Fire Assessment Program for 2017/2018 and the potential additional services in an amount CAProgram Files (x86)\neevia.com\docConverterPro\temp\NVDC\D3D30AD5-8804-4B8C-9171-175C272FE992\Boynton Beach.5103.1.GSG_Scope_of_Services_17-18_ =Reso.doc Page 26 of 608 30 not to exceed $42,930.00, a copy of the proposed Scope of services is attached hereto as 31 Exhibit "A". 32 Section 3. This Resolution shall become effective immediately upon passage. 33 34 PASSED AND ADOPTED this day of , 2017. 35 CITY OF BOYNTON BEACH, FLORIDA 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 ATTEST: 53 54 55 56 Judith A. Pyle, CMC 57 City Clerk 58 59 60 61 (Corporate Seal) 62 63 Mayor — Steven B. Grant Vice Mayor — Mack McCray Commissioner — Justin Katz Commissioner — Christina L. Romelus Commissioner — Joe Casello VOTE YES NO CAProgram Files (x86)\neevia.com\docConverterPro\temp\NVDC\D3D30AD5-8804-4B8C-9171-175C272FE992\Boynton Beach.5103.1.GSG_Scope_of_Services_17-18_ =Reso.doc Page 27 of 608 Government Services Group, Inc. www. WeServeGovernments.com October 18, 2016 Via Electronic Mail Tim Howard, Finance Director City of Boynton Beach 100 E. Boynton Beach Blvd. Boynton Beach, FL 33425-0310 Re: City of Boynton Beach - Fire Rescue Services Assessment Program: Continuing Services Proposal Dear Mr. Howard, As you know, Government Services Group, Inc. (GSG) originally assisted the City of Boynton Beach (City) in successfully implementing a fire rescue assessment program in 2001, and since its initial year, we have assisted in the maintenance of the annual assessment program on behalf of the City. However, when the assessment program was initiated in 2001-02, the City made the decision to "sunset" the assessment program effective Fiscal Year 2008-09. Therefore, in order for the City to continue to use the annual recurring revenue source, it was required to implement a new fire rescue assessment program for Fiscal Year 2008-09. GSG is pleased to have assisted the City in developing and successfully implementing this recurring revenue source in Fiscal Year 2008-09 and has continued to assist in the maintenance of the annual assessment program. As such, we believe that the City would benefit from a continuation of our services. In order to continue this relationship and the achievements realized thus far, attached as Appendix A is our proposed scope of services, fees, project deliverables and payment schedule to assist the City in the annual maintenance of the fire rescue assessment program for Fiscal Year 2017-18. Please review the attached scope of services and upon review and satisfactory determination, please sign where indicated on Appendix A to acknowledge acceptance of the scope of services and to serve as proper notice to proceed. Upon execution, please provide us with a signed copy for our files. If you have any questions, please do not hesitate to contact me. We look forward to working with the City of Boynton Beach again this year. Sincerely, Sandi Melgarejo Project Coordinator cc: Lori LaVerriere, City Manager Mike Cirullo, Esq. CORPORATE HEADQUARTERS: 1500 Mahan Drive, Suite 250, Tallahassee, Florida 32308 1 T 850-681-3717 1 F 850-224-7206 LONGWOOD OFFICE: 280 Wekiva Springs Road, Protegrity Plaza, Suite 2070, Longwood, Florida 32779 1 T407-629-6900 I F407-629-6963 Page 28 of 608 Appendix A CITY OF BOYNTON BEACH FIRE RESCUE ASSESSMENT PROGRAM ANNUAL MAINTENANCE FISCAL YEAR 2017-18 Page 29 of 608 Scope of Services MAINTENANCE OF FIRE SERVICES ASSESSMENT PROGRAM Task 1: Base Retainer Services for Current Fiscal Year Assessment Program Upon notice to proceed, GSG will be retained to administer the current fiscal year assessment program and maintain the assessment roll database. Such retainer services will include GSG's availability to respond to requests for information or assistance from City staff regarding all aspects of the current assessment program. In addition, GSG will prepare the critical events schedule for the upcoming fiscal year to ensure adherence to statutory deadlines and will maintain the current fiscal year database in a manner that ensures data availability to specific requests. Task 2: Update the Preliminary Assessment Roll GSG will import updated Property Appraiser data to construct the preliminary annual assessment roll for the assessment program. Corrections from the City will be applied to the updated data. GSG will then create the assessment roll by programmatically applying the business rules to the data and extending the rates to the affected tax parcels according to the methodology. Task 3: Pro -Forma Rate Scenarios As requested by the City, GSG will provide rate -scenarios to assist in budget analyses and assessment program planning. Task 4: Final Rates GSG will calculate/confirm the proforma schedule of rates based on the apportionment methodology and revenue requirements for the Fiscal Year 2017-18 assessment program. Task 5: Preliminary and Annual Assessment Resolutions GSG will advise and assist the City's legal counsel in drafting the implementing assessment resolutions that conform to the existing fire rescue assessment ordinance and the City's policy decisions. Task 6: Implementation Advise and assist with the requirements for the adoption of the annual assessment rate resolution and certification of the assessment roll in accordance with Section 197.3632, Florida Statutes, including: (a) Produce Notice Roll and Data Exports After verification of final rates for the assessment program, GSG will create the notice roll by applying the rates to the assessment roll. GSG will then produce the data exports needed for the production of TRIM notices. Data exports for TRIM notices will be transmitted as necessary to the Property Appraiser's office, per their specifications. (b) Development and Distribution of First Class Notice Assist the City in developing the first class notice and its distribution to any affected property owners. Task 7: Create Final Assessment Roll GSG will update the assessment roll with any corrections and updates received from the City. Final rates will be verified and extended to the updated data in order to create the final assessment roll. The final roll will be provided to the City. Task 8: Certify, Export and Transmit the Final Assessment Roll in Conformance with Uniform Method Using the final assessment roll, GSG will prepare export files on compatible electronic medium capable of merger with the ad valorem tax roll files and will transmit the file to the Tax Collector in the prescribed format. Government Services Group, Inc. I A-1 Page 30 of 608 FEES AND COSTS For the professional services and specialized assistance described in the proposed Scope of Services, GSG's lump sum fee will be $17,500. Except as noted below, the fee includes reimbursement for all out-of-pocket expenses. The fee for professional services does not include any on-site visits by GSG staff to the City. Any on-site meetings may be arranged at our standard hourly rates provided below. All expenses related to on-site meetings will be billed in accordance with section 112.061, Florida Statutes. If necessary, in lieu of on-site visits, periodic telephone conference calls may be scheduled to discuss project status. The standard hourly rates for GSG are as follows: GOVERNMENT SERVICES GROUP, INC. Chief Executive Officer.............................................................................. $225 Senior Vice President................................................................................ $175 VicePresident............................................................................................ $160 Senior Project Manager/Consultant/Project Coordinator ...................... $160 Consultant/Database Analyst/Technical Services .................................. $130 Administrative Support.............................................................................. $ 50 The lump sum fee does not include the costs of producing and mailing the statutorily required first class notices. Mailing and production costs depend on the number of assessable parcels of property within the assessment program area, but average approximately $1.35 per parcel. Payment of mailing and production costs is due at the time of adoption of the initial assessment resolution or like document. For non-domestic notices, mailing charges will include the actual amount of postage beyond the domestic rate and if U.S. postage rates increase prior to mailing (currently $0.48), the additional postage per notice will be charged. The City is responsible for any and all newspaper publications, including, but not limited to, making arrangements for publications and any costs associated therewith. The City is also responsible for any costs incurred to obtain information from the property appraiser or other public official that is necessaryfor the assessment program. Please note that GSG works with the premise of developing and implementing assessment programs with an eye on potential legal challenges in an attempt to maximize both the efficiency and the effectiveness of any defense. Nonetheless, the fees outlined above for professional services do not include any provision for litigation defense. Accordingly, in the event there is a legal challenge, GSG would be available, on an hourly basis, to assist the City in its defense. Government Services Group, Inc. I A-2 Page 31 of 608 PAYMENT SCHEDULE The lump sum fee for professional services and specialized assistance will be due and payable, based on the following schedule and assuming that notice to proceed is received in December 2016. If notice to proceed occurs after this date, the payment schedule will be condensed over the anticipated number of months remaining to complete the project. Schedule March 2017 May 2017 July 2017 September 2017 DELIVERABLES SCHEDULE Payment 25% of professional fee -- $4,375 25% of professional fee -- $4,375 25% of professional fee -- $4,375 25% of professional fee -- $4,375 Deliverable Schedule Notice to Proceed December 2016 Ongoing Retainer Services As Needed Calculate Rates March - May 2017 Develop Preliminary Assessment Roll May - June 2017 Preliminary Rate Resolution June 2017 Prepare Assessment Roll June - July 2017 TRIM/First Class Notices July - August 2017 Published Notice July - August 2017 Annual Rate Resolution August -September 2017 Certify Fiscal Year 2017-18 Assessment Roll by September 15, 2017 ACCEPTED AND AGREED TO APPENDIX A By: City of Boynton Beach Date Government Services Group, Inc. I A-3 Page 32 of 608 HOURS AND FEES MATRIX Task Total Hours Total Fees Task 1- Base Retainer Services for Current Fiscal Year Assessment Program Senior Vice President Senior Project Manager/Consultant/Project Coordinator ConsuItant/Database Analyst/Technical Services 4 18 8 $640 $2,880 $1,280 Task 1 Total 30 $4,800 Task 2 - Update Preliminary Assessment Roll Chief Executive Officer Senior Vice President Vice President Senior Project Manager/Consultant/Project Coordinator ConsuItant/Database Analyst/Technical Services Administrative Support 0 0 0 4 32 0 $0 $0 $0 $640 $5,120 $0 Task 2 Totals 36 $5,760 Task 3 - Pro -Forma Rate Scenarios Senior Project Manager/Consultant/Project Coordinator ConsuItant/Database Analyst/Technical Services 4 4 $640 $640 Task 3 Total 8 $1,280 Task 4 - Final Rates Senior Project Manager/Consultant/Project Coordinator ConsuItant/Database Analyst/Technical Services 4 2 $640 $320 Task 4 Totals 6 $960 Task 5 - Preliminary and Annual Assessment Resolutions Senior Project Manager/Consultant/Project Coordinator ConsuItant/Database Analyst/Technical Services 4 0 $640 $0 Task 5 Totals 4 $640 Task 6 - Implementation Senior Project Manager/Consultant/Project Coordinator ConsuItant/Database Analyst/Technical Services 4 8 $640 $1,280 Task 6 Totals 12 $1,920 Task 7 - Create Final Assessment Roll Senior Project Manager/Consultant/Project Coordinator ConsuItant/Database Analyst/Technical Services 2 6 $320 $960 Task 7 Totals 8 $1,280 Task 8 - Certify, Export and Transmit the Final Assessment Roll in Conformance with Uniform Method ConsuItant/Database Analyst/Technical Services Task 8 Total 4 4 $640 $640 Total Professional Fees 108 $17,280 Expenses $220 Grand Total $17,500 Government Services Group, Inc. I A-4 Page 33 of 608 Appendix 8 CITY OF BOYNTON BEACH ADDITIONAL SERVICES Page 34 of 608 Additional Services ON-SITE VISITS Any on-site meetings may be arranged at our standard hourly rates provided in Appendix A. All expenses related to on-site meetings will be billed in accordance with section 112.061, Florida Statutes. If necessary, in lieu of on-site visits, periodic telephone conference calls may be scheduled to discuss project status. GSG's estimated fee for professional services and travel related expenses for one (1) on-site visit to the City is $1,500. MAILING OF FIRST CLASS NOTICES The City is required to use the Truth-in-Millage (TRIM) notice to provide notice of special assessments pursuant to a special act that pertained to Palm Beach County. The amendment to this special act provides that use of the TRIM notice satisfies the mailed notice requirement of section 197.3632, Florida Statutes unless the assessment is levied for the first time, the boundaries change, the purpose changes or the rate exceeds the maximum rate. Because of this amendment and based on prior discussions with the Palm Beach County Property Appraiser's office, it is recommended that the City provide additional first class mailed notice to affected property owners regarding the proposed fire special assessment. Should the City be required to mail first class notices to affected property owners for FY 2017-18, GSG will assist the City as follows: • Assist the City in developing the first class notice; • Merging the pertinent assessment roll information into the notices; • Print and prepare the notices to be mailed; and • Mail the notices by first class mail. Mailing and production costs depend on the number of assessable parcels of property within the assessment program area. GSG's fee for this service is $1.35 per mailed first class notice, which includes all out-of-pocket expenses such as postage, envelopes, copy charges, etc. For non-domestic notices, mailing charges will include the actual amount of postage beyond the domestic rate and if U.S. postage rates increase prior to mailing (currently $0.48), the additional postage per notice will be charged. Payment of mailing and production costs is due at the time of adoption of the initial assessment resolution or like document. Government Services Group, Inc. I B-1 Page 35 of 608 NO RATE INCREASE Should the City not increase the fire assessment rates for FY 2017-18, first class notices will only need to be mailed to newly affected property owners. Based on FY 2016-17 information, the amount of new parcels that would need to be noticed would be in the 100 to 250 range. GSG's fee for mailing 250 first class notices would be approximately $338. RATE INCREASE Should the City increase the fire assessment rates for FY 2017-18 above the maximum rates noticed in August 2014, the City would be required to re -notice all property owners. Based on the FY 2016-17 fire assessment roll, the City would be required to mail approximately 31,800 first class notices. GSG's fee for mailing 31,800 first class notices would be approximately $42,930. ACCEPTED AND AGREED TO APPENDIX B By: City of Boynton Beach Date Government Services Group, Inc. I B-2 Page 36 of 608 6.B. CONSENTAGENDA 2/21/2017 REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R17-018 -Approve the Interlocal Agreement between the City and Palm Beach County for participation in the Drowning Prevention Coalition's (DPC) Learn to Swim Program, which provides vouchers to the pubic that may be redeemed for swimming lessons at the John Denson Pool. EXPLANATION OF REQUEST. As part of the DPC Program, Palm Beach County will pay the City its usual and customary fee for swimming lesson classes. The vouchers are issued by the Learn to Swim Program and are valued at a maximum of $50 per class. The term of the Agreement will be from October 1, 2016 through September 30, 2017. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? This will provide an opportunity for anyone, regardless of income level, to participate in swimming lessons at Denson Pool. FISCAL IMPACT. Non -budgeted None. ALTERNATIVES: Do not approve the agreement. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type D Resolution D Agreement Description Resolution approving ILAwith PBC for Swimming Program DPC Agreement Page 37 of 608 REVIEWERS: Department Recreation & Parks Finance Legal City Manager Reviewer Majors, Wally Howard, Tim Swanson L ni Date 2/9/2017 ® 8:32 AM 2/9/2017 ® 1:16 PM 2/13/2017 ® 10:02 AM 2/16/2017 ® 9:20 AM Page 38 of 608 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 RESOLUTION R17 - A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR TO SIGN AN INTERLOCAL AGREEMENT FOR SWIMMING LESSONS BETWEEN PALM BEACH COUNTY AND THE CITY OF BOYNTON BEACH FOR PARTICIPATION IN THE DROWNING PREVENTION COALITION LEARN TO SWIM PROGRAM; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Palm Beach County will pay to the City of Boynton Beach its usual and customary fee per swim class for swimming lessons provided by the City in exchange for the Drowning Prevention Coalition Learn to Swim Program; and WHEREAS, the City Commission of the City of Boynton Beach upon recommendation of staff, deems it to be in the best interest of the citizens and residents of the City of Boynton Beach to approve and authorize the Mayor to sign the Interlocal Agreement with Palm Beach County which expires September 30, 2017, for participation in the Drowning Prevention Coalition Learn to Swim Program. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. Section 2. The City Commission of the City of Boynton Beach hereby authorizes the Mayor to sign an Interlocal Agreement between the City of Boynton Beach and Palm Beach County which expires September 30, 2017, for participation in the Drowning Prevention C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\A7414EF2-E086-444E-90CF-CE77113E6D29\Boynton Beach. 5065.1. ILA with _PBC _for _Drowning _Prevention_Swim_Program_16-17_Reso.doc Page 39 of 608 30 Coalition Learn to Swim Program, a copy of said Interlocal Agreement is attached hereto and 31 made a part here as Exhibit "A". 32 Section 3. That this Resolution shall become effective immediately upon passage. 33 PASSED AND ADOPTED this day of , 2017. 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 CITY OF BOYNTON BEACH, FLORIDA Mayor — Steven B. Grant Vice Mayor — Mack McCray Commissioner — Justin Katz Commissioner — Christina L. Romelus Commissioner — Joe Casello ATTEST: Judith A. Pyle, CMC City Clerk (Corporate Seal) VOTE YES NO C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\A7414EF2-E086-444E-90CF-CE77113E6D29\Boynton Beach. 5065. LILA—with—PBC—for—Drowning PreventionSwimProgram 16-17—Reso.doc Page 40 of 608 INTERLOCAL AGREEMENT FOR SWIMMING LESSONS This Agreement is made as of the day of , 20 , by and between Palm Beach County, a Political Subdivision of the State of Florida, by and through its Board of Commissioners, hereinafter referred to as the COUNTY, and the City of Boynton Beach, a Florida municipal corporation located in Palm Beach County, Florida (hereinafter referred to as "MUNICIPALITY"). WHEREAS, COUNTY, through its Drowning Prevention Coalition's ("DPC") Learn to Swim Program, distributes vouchers to the public which may be redeemed for swimming lessons at designated aquatic facilities within Palm Beach County; and WHEREAS, the parties desire to enter into this Agreement for MUNICIPALITY to provide swimming lessons as part of the DPC Learn to Swim Program, and to define the parties' responsibilities relating thereto. WHEREAS, Section 163.01, Florida Statutes, known as the "Florida Interlocal Cooperation Act of 1969," authorizes local governments to make the most efficient use of their power by enabling them to cooperate with other localities on a basis of mutual advantage and thereby to provide services and facilities that will harmonize geographic, economic, population and other factors influencing the needs and development of local communities. NOW THEREFORE, in consideration of the mutual covenants and promises contained herein, the COUNTY and the MUNICIPALITY agree as follows: ARTICLE 1 - SERVICES MUNICIPALITY shall offer and provide swimming lesson classes to individuals who present vouchers issued by the DPC Learn to Swim Program. Each class to be offered and provided shall consist of a series of at least six swimming lessons and shall be identified in Exhibit A, attached hereto and incorporated herein. Exhibit A shall set forth the name, type, swimming level, dates, location, minimum participation requirements, if any, and MUNICIPALITY'S usual and customary fee for each class. MUNICIPALITY shall not charge voucher holders for any swim class for which MUNICIPALITY'S usual and customary fee is $50.00 or less. If MUNICIPALITY'S usual and customary fee for a swim class is more than $50.00, then the maximum fee that MUNICIPALITY may charge voucher holders for said class is its usual and customary fee minus $50.00. Said classes may be open to the public and are not restricted to voucher holders. The swimming lesson classes shall be provided at MUNICIPALITY'S aquatic facility. MUNICIPALITY agrees to provide and maintain its facility in a safe, clean and hygienic manner and in accordance with all safety and health standards and all other applicable laws and regulations. MUNICIPALITY agrees to provide and maintain in proper working order all equipment necessary to provide and maintain the services and facility as provided herein. MUNICIPALITY represents and warrants that its aquatic facility is in compliance, and shall continue to be in compliance, with Section 514.031, Florida Statutes, all applicable rules and requirements of the State and County Health Departments, and all other applicable laws, rules and regulations. Prior to execution of this Agreement, MUNICIPALITY must provide to Page 1 of 8 Page 41 of 608 COUNTY copies of the facility's current operating permit and most current inspection report, which must evidence a satisfactory inspection. MUNICIPALITY shall perform the services set forth herein in accordance with all applicable laws, rules and regulations, and in a competent, professional, safe and responsible manner with full regard for the safety of the participants. MUNICIPALITY agrees and warrants that all swimming instructors utilized by MUNICIPALITY to provide lessons hereunder shall be certified as required by Section 514.071, Florida Statutes, and any other applicable laws, rules and regulations. MUNICIPALITY shall provide proof of such certifications to COUNTY'S representative upon request. MUNICIPALITY represents and warrants that it has in place, and shall continue to maintain, a drug-free workplace policy. ARTICLE 2 — COMMENCEMENT AND TERM This Agreement shall commence on October 1, 2016 and shall remain in effect until September 30, 2017. ARTICLE 3 - PAYMENTS TO MUNICIPALITY A. For swimming classes provided by MUNICIPALITY in exchange for DPC Learn to Swim Program vouchers, COUNTY shall pay MUNICIPALITY its usual and customary fee per class as set forth in Exhibit A hereto, up to a maximum of $50.00 per class series provided to a voucher holder. As provided in Resolution No. R-2005-1906, the total payments to all swimming lesson providers utilized in the DPC Learn to Swim Program for each fiscal year shall not exceed the amount budgeted by COUNTY for this purpose for said fiscal year. B. MUNICIPALITY shall invoice COUNTY monthly based on the number of swimming lesson classes provided hereunder. Invoices shall include a list of the names and contact information of students to whom lessons were actually provided, the name, dates, and times of the classes provided, and any other documentation deemed necessary by COUNTY to verify that services have been rendered in conformity with this Agreement and any applicable DPC Learn to Swim Program criteria, policies and procedures. ARTICLE 4 - TERMINATION The COUNTY may terminate this Agreement at any time upon written notice to the MUNICIPALITY with or without cause and without penalty, damages or recourse against COUNTY. MUNICIPALITY may terminate this Agreement upon thirty days (30) days' prior written notice to the COUNTY. ARTICLE 5 - PERSONNEL The MUNICIPALITY represents that it has, or will secure at its own expense, all necessary personnel required to perform the services under this Agreement. Such personnel shall not be employees of or have any contractual relationship with the COUNTY. Page 2 of 8 Page 42 of 608 All of the services required hereunder shall be performed by the MUNICIPALITY or under its supervision, and all personnel engaged in performing the services shall be fully qualified and, if required, authorized and permitted under state and local law to perform such services. The MUNICIPALITY warrants that all services shall be performed by skilled and competent personnel to the highest professional standards in the field. ARTICLE 6 - SUBCONTRACTING MUNICIPALITY may not, without written approval of COUNTY, subcontract any rights, responsibilities or obligations under this Agreement. ARTICLE 7 - AVAILABILITY OF FUNDS The COUNTY'S performance under this Agreement for subsequent fiscal years is contingent upon annual appropriations for its purpose by the Board of County Commissioners and subject to the provisions of Palm Beach County Resolution No. R-2005-1906. The MUNICIPALITY'S performance under this Agreement for subsequent fiscal years is contingent upon annual appropriations for its purpose by its governing body. ARTICLE 8 - INSURANCE Without waiving the right to sovereign immunity as provided by s.768.28 fs., MUNICIPALITY acknowledges to be self-insured for General Liability and Automobile Liability under Florida sovereign immunity statutes with coverage limits of $200,000 Per Person and $300,000 Per Occurrence; or such monetary waiver limits that may change and be set forth by the legislature. In the event MUNICIPALITY maintains third -party Commercial General Liability and Business Auto Liability in lieu of exclusive reliance of self-insurance under s.768.28 fs, MUNICIPALITY shall agree to maintain said insurance policies at limits not less than $500,000 combined single limit for bodily injury or property damage. MUNICIPALITY agrees to maintain or to be self-insured for Worker's Compensation & Employer's Liability insurance in accordance with Chapter 440, Florida Statutes. When requested, MUNICIPALITY shall agree to provide an affidavit or Certificate of Insurance evidencing insurance, self-insurance and/or sovereign immunity status, which COUNTY agrees to recognize as acceptable for the above mentioned coverages. Compliance with the foregoing requirements shall not relieve MUNICIPALITY of its liability and obligations under this Agreement. ARTICLE 9 - INDEMNIFICATION Each party shall be liable for its own actions and negligence and, to the extent permitted by law, COUNTY shall indemnify, defend and hold harmless MUNICIPALITY against any actions, claims or damages arising out of COUNTY'S negligence in connection with this Agreement, and MUNICIPALITY shall indemnify, defend and hold harmless COUNTY against any actions, claims, or damages arising out of MUNICIPALITY'S negligence in connection with this Page 3 of 8 Page 43 of 608 Agreement. The foregoing indemnification shall not constitute a waiver of sovereign immunity beyond the limits set forth in Section 768.28, Florida Statutes, nor shall the same be construed to constitute agreement by either party to indemnify the other party for such other party's negligent, willful or intentional acts or omissions. ARTICLE 10 - SUCCESSORS AND ASSIGNS Neither party shall assign, delegate or otherwise transfer its rights and obligations as set forth in this Agreement to any other entity without the prior written consent of the other party. ARTICLE 11 - REMEDIES This Agreement shall be governed by the laws of the State of Florida. Any legal action necessary to enforce the Agreement will be held in a court of competent jurisdiction located in Palm Beach County, Florida. No remedy herein conferred upon any party is intended to be exclusive of any other remedy, and each and every such remedy shall be cumulative and shall be in addition to every other remedy given hereunder or now or hereafter existing at law or in equity, by statute or otherwise. No single or partial exercise by any party of any right, power, or remedy hereunder shall preclude any other or further exercise thereof. No provision of this Agreement is intended to, or shall be construed to, create any third -party beneficiary or to provide any rights to any person or entity not a party to this Agreement, including but not limited to any citizen or employees of the COUNTY and/or MUNICIPALITY. ARTICLE 12 - CONFLICT OF INTEREST The MUNICIPALITY represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required hereunder, as provided for in Chapter 112, Part III, Florida Statutes and the Palm Beach County Code of Ethics. The MUNICIPALITY further represents that no person having any such conflict of interest shall be employed for said performance of services. The MUNICIPALITY shall promptly notify the COUNTY's representative, in writing, by certified mail, of all potential conflicts of interest of any prospective business association, interest or other circumstance which may influence or appear to influence the MUNICIPALITY'S judgment or quality of services being provided hereunder. Such written notification shall identify the prospective business association, interest or circumstance, the nature of work that the MUNICIPALITY may undertake and request an opinion of the COUNTY as to whether the association, interest or circumstance would, in the opinion of the COUNTY, constitute a conflict of interest if entered into by the MUNICIPALITY. The COUNTY agrees to notify the MUNICIPALITY of its opinion by certified mail within thirty (30) days of receipt of notification by the MUNICIPALITY. If, in the opinion of the COUNTY, the prospective business association, interest or circumstance would not constitute a conflict of interest by the MUNICIPALITY, the COUNTY shall so state in the notification and the MUNICIPALITY shall, at its option, enter into said association, interest or circumstance and it shall be deemed not in conflict of interest with respect to services provided to the COUNTY by the MUNICIPALITY under the terms of this Agreement. Page 4 of 8 Page 44 of 608 ARTICLE 13 - EXCUSABLE DELAYS MUNICIPALITY shall not be considered in default by reason of any failure in performance if such failure arises out of causes reasonably beyond the control of MUNICIPALITY or its subcontractors and without their fault or negligence. Such causes include, but are not limited to, acts of God, force majeure, natural or public health emergencies, labor disputes, freight embargoes, and abnormally severe and unusual weather conditions. Upon MUNICIPALITY'S request, the COUNTY shall consider the facts and extent of any failure to perform the work and, if the MUNICIPALITY'S failure to perform was without its or its subcontractors fault or negligence, the Agreement schedule and/or any other affected provision of this Agreement shall be revised accordingly, subject to the COUNTY'S rights to change, terminate, or stop any or all of the work at any time. ARTICLE 14 - ARREARS The MUNICIPALITY shall not pledge the COUNTY'S credit or make it a guarantor of payment or surety for any contract, debt, obligation, judgment, lien, or any form of indebtedness. The MUNICIPALITY further warrants and represents that it has no obligation or indebtedness that would impair its ability to fulfill the terms of this Agreement. ARTICLE 15 — PUBLIC RECORDS The MUNICIPALITY shall comply with Florida's Public Records Law with regard to any documents or other records relating to this Agreement. ARTICLE 16 - INDEPENDENT CONTRACTOR RELATIONSHIP The MUNICIPALITY is, and shall be, in the performance of all work services and activities under this Agreement, an Independent Contractor, and not an employee, agent, or servant of the COUNTY. All persons engaged in any of the work or services performed pursuant to this Agreement shall at all times, and in all places, be subject to the MUNICIPALITY'S sole direction, supervision, and control. The MUNICIPALITY shall exercise control over the means and manner in which it and its employees perform the work, and in all respects the MUNICIPALITY'S relationship and the relationship of its employees to the COUNTY shall be that of an Independent Contractor and not as employees or agents of the COUNTY. The MUNICIPALITY does not have the power or authority to bind the COUNTY in any promise, agreement or representation. ARTICLE 17 - CONTINGENT FEES The MUNICIPALITY warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the MUNICIPALITY to solicit or secure this Agreement and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for the MUNICIPALITY, any fee, commission, percentage, gift, or any other consideration contingent upon or resulting from the award or making of this Agreement. Page 5 of 8 Page 45 of 608 ARTICLE 18 - ACCESS AND AUDITS The MUNICIPALITY shall maintain adequate records to justify all charges, expenses, and costs incurred in estimating and performing the work for at least three (3) years after completion or termination of this Agreement. The COUNTY shall have access to such books, records, and documents as required in this section for the purpose of inspection or audit during normal business hours, at the MUNICIPALITY'S place of business. Palm Beach County has established the Office of the Inspector General in Palm Beach County Code, Section 2-421 — 2-440, as may be amended. The Inspector General's authority includes but is not limited to the power to review past, present and proposed County contracts, transactions, accounts and records, to require the production of records, and to audit, investigate, monitor, and inspect the activities of the MUNICIPALITY, its officers, agents, employees, and lobbyists in order to ensure compliance with contract requirements and detect corruption and fraud. Failure to cooperate with the Inspector General or interfering with or impeding any investigation shall be in violation of Palm Beach County Code, Section 2-421 — 2-440, and punished pursuant to Section 125.69, Florida Statutes, in the same manner as a second degree misdemeanor. ARTICLE 19 - NONDISCRIMINATION The MUNICIPALITY warrants and represents that all of its employees are treated equally during employment without regard to race, color, religion, disability, sex, age, national origin, ancestry, marital status, familial status, sexual orientation, gender identity and expression, or genetic information. The MUNICIPALITY has submitted to COUNTY a copy of its non-discrimination policy which is consistent with the above, as contained in Resolution R-2014-1421, as amended, or in the alternative, if MUNICIPALITY does not have a written non-discrimination policy or one that conforms to the COUNTY's policy, it has acknowledged through a signed statement provided to COUNTY that MUNICIPALITY will conform to the COUNTY's non-discrimination policy as provided in R-2014-1421, as amended. ARTICLE 20 - AUTHORITY TO PRACTICE The MUNICIPALITY hereby represents and warrants that it has and will continue to maintain all licenses and approvals required to conduct its business, and that it will at all times conduct its business activities in a reputable manner. Proof of such licenses and approvals shall be submitted to the COUNTY's representative upon request. ARTICLE 21 - SEVERABILITY If any term or provision of this Agreement, or the application thereof to any person or circumstances shall, to any extent, be held invalid or unenforceable, the remainder of this Agreement, or the application of such terms or provision, to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected, and every other term and provision of this Agreement shall be deemed valid and enforceable to the extent permitted by law. Page 6 of 8 Page 46 of 608 ARTICLE 22- PUBLIC ENTITY CRIMES As provided in F.S. 287.132-133, by entering into this Agreement or performing any work in furtherance hereof, the MUNICIPALITY certifies that it, its affiliates, suppliers, subcontractors and contractors who will perform hereunder, have not been placed on the convicted vendor list maintained by the State of Florida Department of Management Services within the 36 months immediately preceding the date hereof. This notice is required by F.S. 287.133(3)(a). ARTICLE 23 - SURVIVABILITY Any covenant, agreement, representation, warranty or other provision of this Agreement that is of a continuing nature or which by its language or its nature imposes an obligation that extends beyond the term of this Agreement, including but not limited to representations relating to indemnification and the disclosure or ownership of documents, shall survive the expiration or early termination of this Agreement and the consummation of the transactions contemplated hereunder. ARTICLE 24 - NOTICE All notices required in this Agreement shall be sent by certified mail, return receipt requested, hand delivery or other delivery service requiring signed acceptance. If sent to the COUNTY, notices shall be addressed to: Palm Beach County Fire -Rescue 405 Pike Road West Palm Beach, FL 33411-3815 Attn: Fire -Rescue Administrator If sent to the MUNICIPALITY, notices shall be addressed to: City of Boynton Beach John H. Denson Pool 225 Northwest 12th Avenue Boynton Beach, FL 33425 Attn: Ross Kudirka, Pool Supervisor ARTICLE 25 - FILING A copy of this Agreement shall be filed with the Clerk of the Circuit Court in and for Palm Beach County. ARTICLE 26 - ENTIRETY OF CONTRACTUAL AGREEMENT The COUNTY and the MUNICIPALITY agree that this Agreement sets forth the entire agreement between the parties, and that there are no promises or understandings other than those stated herein. None of the provisions, terms and conditions contained in this Agreement may be added to, modified, superseded or otherwise altered unless agreed to in writing by both parties. This Agreement shall inure to the benefit of and shall be binding upon the parties, their respective assigns and successors in interest. Page 7 of 8 Page 47 of 608 IN WITNESS WHEREOF, the Board of County Commissioners of Palm Beach County, Florida has made and executed this Agreement on behalf of the COUNTY, and MUNICIPALITY has hereunto set its hand the day and year above written. WITNESS Signature Name (type or Print) APPROVED AS TO FORM AND LEGAL SUFFICIENCY By: County Attorney ATTEST: By: City Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY By: City Attorney PALM BEACH COUNTY, FLORIDA, BY ITS BOARD OF COUNTY COMMISSIONERS By: Jeffrey P. Collins, Fire -Rescue Administrator, through Verdenia C. Baker, County Administrator APPROVED AS TO TERMS AND CONDITIONS Palm Beach County Fire -Rescue CITY OF BOYNTON BEACH, FLORIDA Steven B. Grant, Mayor Page 8 of 8 Page 48 of 608 LEARN TO SWIM PROGRAM City of Boynton Beach John H. Denson Pool 225 NW 12th Avenue Boynton Beach Florida, 33435 Exhibit A Parent & Tot: — Max. 10 students Infants and toddlers will become comfortable in and around the water. Their parents will learn information and techniques to help orient their child(ren) to the water and how to supervise water activities in a safe manner. Level I, Introduction to Water Skills: - Max. 6 students Children will learn basic water safety and swimming skills at a beginner level in order to progress to the intermediate Level II. Level II, Fundamental Aquatic Skills: - Max. 6 students Children will develop swimming techniques at an intermediate level in order to progress to the advanced Level III. Level III, Stroke Development and Improvement: - Max. 10 students Children will practice stroke refinement at an advanced level in order to advance to a Recreation Swim League or pre -competition level. Spring 2017 Week Day Sessions When: Tuesdav & Thursdav or Wednesdav & Fridav for four weeks T/Th W/F 2/7-2/23 2/8-2/24 2/28-3/16 3/1-3/17 3/21-4/13 3/22-4/14 4/18-5/4 4/19-5/5 5/9-5/25 5/10-5/26 Times: Per Level Pre Level 1-2 4:00-4:30PM Level 1-2 4:30-5:OOPM 5:00-5:30PM Level 3 4:00-4:30PM Spring 2017 Saturday Sessions When: Saturday 2/11-3/4 3/11-4/1 4/8-4/29 5/5-6/3* * No class 5/20 Page 49 of 608 Times: Per Level P&T 10:00AM — 10:30AM Level 1, 2, 3 10:30 AM — 11:15 AM 11:15 AM -12:00 PM Summer 2017 Lessons Learn to Swim Weekday Session 1 June 6-9 Session 2 June 13-16 Session 3 June 20-23 Session 4 June 27-30 Session 5 July 4-7 Session 6 July 11-14 Session 7 July 18-21 Session 8 July 25-28 Session 9 Aug. 1-4 Session 10 Aug. 8-11 Morning Times• Level 1, 2, 3 9:00-9:45AM 9:45-10:30AM 10:30-11:15AM Afternoon Times: Level 1, 2, 3 4:30-5:15PM 5:15-6:OOPM 6:00-6:45PM Summer 2017 Saturdav Swim Lessons Session 1 6/10-7/1 Session 2 7/8-7/29 Session 3 8/5-8/26 Times: Per Level P&T 10:00AM — 10:30AM Level I, II, III 10:30AM-11:15AM, 11:15AM-12:OOPM Fall 2017 Week Day Sessions When: Tuesdav & Thursdav or Wednesdav & Fridav for four weeks T/Th W/F 8/22-9/7 8/23-9/8 9/12-9/28 9/13-9/29 10/3-10/19 10/4-10/20 10/24-11/9 10/25-11/10 11/14-12/7* 11/15-12/8* *NO CLASS 11/21-24 Page 50 of 608 Times: Per Level Pre Level 1-2 4:00-4:30PM Level 1-2 4:30-5:OOPM 5:00-5:30PM Level 3 4:00-4:30PM Fall 2017 Saturday Sessions When: Saturday 9/2-9/23 9/30-10/21 10/28-11/18 Times: Per Level P&T 10:00AM — 10:30AM Level I, II, III 10:30 AM — 11:15 AM 11:15 AM -12:00 PM Admission: $40R $50NR per session Disclaimer: All dates and times of classes are subiect to change due to weather, staffing, and maintenance issues. Page 51 of 608 6.C. CONSENTAGENDA 2/21/2017 REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R17-019 -Approve and authorize signing of an Agreement for Water Service outside the City limits with Kristin & David Elliott for the property at 3203 Karen Drive, Delray Beach, FL 33444. EXPLANATION OF REQUEST: The property covered by this Agreement is located in the unincorporated Palm Beach County area outside of the City limits in our water service area, East of Federal Highway, North of Gulfstream Blvd. The property is vacant with building permits issued and now the owner requests that we provide potable water. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The City is able to provide water to the property. The owner agrees to be responsible for all costs to provide service to the owner's premises. No additional construction is required by the City to serve this property. FISCAL IMPACT. Customers outside the City limits pay an additional 25% surcharge above the water rates charged to customers within the City. ALTERNATIVES: Deny request to provide service. If service is denied the Consumptive Use Permit could be subject to modification. The Utility Department is granted water allocation under the South Florida Water Management District Consumptive Use Permit. The current permit has restriction #19 that states "The Permittee shall notify the District within 30 days of any change in the service area boundary. If the Permittee will not serve a new demand within the service area for which the annual allocation was calculated, the annual allocation may then be subject to modification and reduction." Although it is highly unlikely that refusal to serve one property would trigger modification or reduction of the annual allocation, this provision should be noted. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 52 of 608 ATTACHMENTS: Type D Resolution D Agreement D Attachment REVIEWERS: Department Utilities -Customer Service Finance Legal City Manager Description Resolution approving W at 3203 Karen Drive W 3203 Karen Dr backup Reviewer Action Groff, Colin Approved Howard, Tim Approved Swanson, Lynn Approved LaVerriere, Lori Approved Date 2/7/2017 ® 1:50 PM 2/8/2017 ® 10:12 AM 2/13/2017 ® 10:11 AM 2/16/2017 ® 9:21 AM Page 53 of 608 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 RESOLUTION NO. R17 - A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING AND DIRECTING EXECUTION OF AN AGREEMENT FOR WATER SERVICE OUTSIDE THE CITY LIMITS AND COVENANT FOR ANNEXATION BETWEEN THE CITY OF BOYNTON BEACH AND KRISTIN ELLIOTT AND DAVID ELLIOTT; PROVIDING AN EFFECTIVE DATE. WHEREAS, the subject property is located outside of the City limits, but within our water and sewer service area, located at 3203 Karen Drive, Delray Beach, Florida (PCN: 00- 43-46-04-18-000-0400); and WHEREAS, the parcel covered by this agreement is vacant land with building permits issued located in the unincorporated Palm Beach County; and WHEREAS, no additional construction will be required by the City to serve this property. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. Section 2. The City Commission hereby authorizes and directs the Interim City Manager to execute a Water Service Agreement between the City of Boynton Beach, Florida and Kristin Elliott and David Elliott, a copy of said Agreement is attached hereto as Exhibit 27 "A" 28 Section 3. This Resolution shall become effective immediately upon passage. C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\591260C2-67C3-447C-B748-E4D1173288E8\Boynton Beach. 5066.1.3203 Karen Drive WSA - Reso.doc Page 54 of 608 29 PASSED AND ADOPTED this day of , 2017. 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 CITY OF BOYNTON BEACH, FLORIDA Mayor — Steven B. Grant Vice Mayor — Mack McCray Commissioner — Justin Katz Commissioner — Christina L. Romelus Commissioner — Joe Casello ATTEST: Judith A. Pyle, CMC City Clerk (Corporate Seal) VOTE YES NO C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\591260C2-67C3-447C-B748-E4D1173288E8\Boynton Beach. 5066.1.3203 Karen Drive WSA - Reso.doc Page 55 of 608 AGREEMENT FOR WATER SERVICE OUTSIDE THE CITY LIMITS AND COVENANT FOR ANNEXATION (Individuals) This Agreement, made on this /j 41h day of , / 10�, 20 by and between: Kristin & David Elliott hereinafter called the "Owner(s)," F m$1 THE CITY OF BOYNTON BEACH, a municipal corporation of the State of Florida, hereinafter called the "City." I hyg-J-1 K;�gwjr &V ul Ito 1 . Owner(s) represents and covenants that it owns the following described real property (hereinafter "Property") located outside the boundaries of the City, but in the City's water and w&stewater service area: IPJ MWO ZA I %M 9 LIN N W*M RM PT,4 MIZE# Py WER, I My IN I P1 NO Ps I I I 1 #3 MIMI 2. The City agrees to prod vie Owner(s) with water services from the City Water System only as necessary to service the Property. 3. Owner(s) shall not use or supply water it receives from the City to service or benefit any property other than the Property described in paragraph I above, unless written pennission is granted by the City of Boynton Beach. S: \Customer Relations\ FORMS \Water Service Agreements\WSA (Individual) 8-2P-dge 56 of 608 (3) . doc �1 I 11441,11 DII EAU, The Property requires _ 1. (specify number) Equivalent Residential Connection(s). 4. The Owner(s) agrees to pay all costs of engineering, material, labor, installation, inspection of the facilities as required by the City Code to provide service to Owner(s)'s Property. I 5. The Owner(s) shall be responsible for installation and contbrinance with all applicable codes, rules, and regulations of all service lines upon the Owner(s)'s Property and all such lines shall first be approved by the Director of Utilities and subject to inspection by the City Engineers. f. The City shall have the option of either requiring (a) the Owner(s) to use a licensed contractor to perform the necessary work or (b) the City may have the work performed in which case the Owner(s) will pay in advance all estimated costs thereof. In the event the City has such work performed, the Owner(s) will also advance to the City such additional funds as may be necessary to pay the total actual costs of providing the wor -- 7. Any water main extension made under the Agreement shall be used only for Prope of the Owner(s), unless written pen-nission is granted by the City of Boynton Beach other party or parties to connect pursuant to the Code of Ordinances and regulations Boynton Beach. I Ownership and title to all mains, extensions, and other facilities extended from thi City Water Distribution System to and including the metered service to Owner(s) shall be vested in the City exclusively unless otherwise conveyed or abandoned to th& property owner. 9. The Owner(s) agrees to pay all charges, deposits, and rates for service and equipment in connection with water service outside the City limits applicable under City Code of Ordinances and rate schedules which are now applicable or as may be changed from time to time. 10. Owner(s) shall pay a twenty-five percent (25%) surcharge on all base facility and water use charges to the Property. 11. Any rights-of-way or easements needed by the City to provide water to the Property shall be provided by the Owner(s) and at the Owner(s)'s expense. 12. It is understood by the Owner(s), and shall be binding upon the Owner(s), his or her transferees, grantees, heirs, successors, and assigns, that all water to be fumished, supplied, and sold under this Agreement is made available ftom surplus. If the surplus does not exist at the time of Owner(s)'s actual request for commencement of service, as 1" •! by the City's Director of Utties, then this CITY, without liability, may refuse to initiate service to the subject Property. Page 2 of 5 S: \Customer Relations \FORMS \Water Service Agreements\WSA (Individual) 842Paoa 57 of 608 (3) . doc AND COVENANT FOR ANNEXATION (Individuals) 13. The Owner(s) further agrees in consideration of the privilege of receiving water service from said City, that the execution of this Agreement is considered to be a voluntary Petition for Annexation pursuant to Section 171.044 of the Florida Statutes or any successor or amendment thereto. Furthermore, should any other general law, special act, or local law be enacted which provides for voluntary or consensual annexation, this Agreement shall also be considered a request by the Owner(s) for annexation under such other laws. The Property shall be subject to annexation at the option of the City at any time eligible under any one or more of the above -referenced laws concerning annexation. Owner(s) will inform any and all purchasers of this property of this voluntary Petition for Annexation and its applicabilities to such purchasers. 14. The Owner(s) acknowledges that this Agreement is intended to be and is hereby made a covenant running with the land described in paragraph 1 above. This Agreement is to be recorded in the Public Records of Palm Beach County, Florida, and the Owner(s) and all subsequent transferees, grantees, heirs, or assigns of Owner(s) shall be bound by this Agreement. 16. It is agreed that the City shall have no liability in the event there is a reduction, imfc.airment- or termination in water service to be rorovided under fliis,reement due to any prohibitions, restrictions, limitations, or requirements of local, regional, state, or federal agencies or other agencies having jurisdiction over such matters. Also, the City shall have no liability in the event there is a reduction, impairment or termination of water �,,ervic % acts of Grod - accidents- strikes - casualties, or other circumstances 17. The Owner(s) hereby agrees to indemnify, defend and hold harmless the City of Boynton Beach, its Mayor, Members of the City Commission, officers, employees, and agents (both in their individual and official capacities) from and against all claims, damages, law suits and expenses including reasonable attorneys' fees (whether or not incurred on appeal or in connection with post -judgment collection) and costs rising out of or resulting from the Owner(s)'s obligation under or performance pursuant to this Agreement, including disputes for breach of warranty of title. 18. No prior or present agreements or representations shall be binding on any of the parties hereto unless incorporated in this Agreement. No modifications or change in this Agreement shall be valid upon the parties unless in writing executed by the parties to be bound thereby. 19. The Owner(s) warrants to the City that the Owner(s) holds legal and beneficial title to the Property which is the subject of this Agreement. 20. In the event of a sale of the Property by Owner(s), Owner(s) agrees to r 4 written notice of the existence of this Agreement to the buyer of the Property prior to or in conjunction with the closing of the sale transaction. Page 3 of 5 S: \Customer Relations\ FORMS \Water Service Agreements\WSA (Individual) 8-2Pal& 58 of 608 (3) . doc AGREEMENT FOR WATER SERVICE OUTSIDE THE CITY LIMITS AND COVENANT FOR ANNEXATION (individuals) IN WITNESS WHEREOF, the parties hereto have set their hands and seals this 1.0 day of 20 n. Sealed and delivered in the presence of - TWO WITNESSES as to each Owner: First Nyl ess S112ture", Anu Printed Witn'ess Name /lecond Witness Signature Printed Witrie�ss Name - A -A Fir!���ss6gn.A� �e (;t edw6ess Naine I 4�� A—&Zj-ld� . cond Witne s Signature Printed Witness Narne 4 ITMINTOYETKI VA.11 0615 ) ss: COUNTY OF PALM BEACH INrUAL(S1ASO 0 ER( S): OwfS —ku Si afore Owner Signature Printed Owner Narne I HEREBY CERTIFY that on this day, before me, an officer duly authorized in the State of Florida and in the County of Palm Beach to take acknowledgments, personally appeared DA v jel s, lir i s + i a E! i es J A- as the Owne aW named in the fore oing Agreement and that he/she acknowledged executing th,4 subscribing witnesses freely and voluntarily and that the individual was4! ! . �iYto me or provided the following proof of identification: -.M-L-L---&:—UACounty and State last aforesaid this Way of rc?6 20AI-I (Notary ftft 71 comb" 0 ff 41M Notary Public Signature My COMM. Exp1m Aug 30.2017 Printed Name of Notary Public My Commission Expires:AS4, CA 3 Oil 10 Commission Number: r Ll 1,7 -71,C -3 Page 4 of 5 S: \Customer Relations\ FORMS \Water Service Agreernents\WSA (Individual) 8-2Pal& 59 of 608 (3) . doc = �MMTT'45 AND COVENANT FOR ANNEXATION (Individuals) M LT. =.-FrM, W-ron STATE OF FLORIDA ) ss: COUNTY OF PALM BEACH I I HEREBY CERTIFY that on this day, before me, an officer duty authorized in the state of Florida and the County of Palm Beach, to take acknowledgments, personally appeared Lori LaVerriere, Interim City Manag and Janet Prainito, City Clerk, respectively, of the City named in the foregoing Agreement and that they several j V affixed thereto is the true corporate seat of said City. (Notary Seal) I ! i I I i I! I i I I I , I I I i i I;;,!' IllM . I , .11 Notw,y Plablic Sigmawre Printed Notary Public Naine My Commission Expires: Commission No. Page 5 of 5 S:\Customer Relations\FORMISWater Service Agreements\WSA (Individual) 8-2pa-bb 60 of608 (3).docs IRREVOCABLE SPECIAL POWER OF ATTORNEY (Individuals) STATE OF FLORIDA COUNTY OF PALM BEACH I/We, Kristin & David Elliott hereinafter "Granteehereby make, constitute, and appoint THE CITY OF BOYNTON BEACH, FLORIDA, true and lawful attorney in fact for Grantee and in Grantee's name, place and stead, for the sole purpose of executing on behalf of Grantee the power to initiate, maintain, and complete a voluntary petition for annexation of the real property described herein into the CITY OF BOYNTON BEACH. This power shall extend to the CITY OF BOYNTON BEACH full and complete authority to act on Grantee's behalf to accomplish annexation by any available means. The real property which is the subject of this power is described as follows: M4021210KINEIRMA MUMto II 11 The powers and authority of my attorney, THE CITY OF BOYNTON BEACH, FLORIDA, shall commence and be in full force and effect on the 'I 1rh day of 201 1 and the powers and authority shall be irrevocable by Grantee. I if 15MITIMR. of ICU V Dika 0 E-OmAi M S]LIJI]M, i Pagel of SACustomer RelationsTORMSMater Service AgreementsTower of Attorney (Individual) 8-22-12 (3).doc Page 61 of 608 IRREVOCABLE SPECIAL POWER OF ATTORNEY (Individuals) IN WITNESS WHEREOF, we have hereunto set our hands and seals this /1,111r"- day of —' in the year 20 I TWO WITNESSES as to each Owner - AM tj II(Oalex Fir" Withe'ssna e MigCN. Printe W' '.'a &cond Witness Signature 'FA -V I &V/jo 1 ...... .... .... .. . .... . . .......... .. .. .. .. .. .. .. ............ . .......... .. . First Witn6s Tiat Owner Signature L Print i ess Name Printed Owner Name eco nd Witness ignature i' -,T�)f4l,J ARC -t SQ2A,) UP N M-MAM.-MMIF "IM, STATE OF FLORIDA )SS-. COUNTY OF PALM BEACH THE FOREGOING INSTRUMENT was acknowleciged before me and executed the same this - 20_q,byj!S,�..and who are known to me or a2le Noduced Lhe following as proof of identification 94 NK4N "wL sew *4,k sell 111111111113F !� �41 �Jlfkj ["I P Ilk A : Ztar;�Pub ic �Signatu�re Printed NoLmy Public Name Commission No. 0 -T -Em Page 62 of 608 MUM �tmasWW ftempdow, M�M DOROTH.YJACKS Pzmla, =CW=,WP=_ "w2tlw Location Address 3203 KAREN DR Municipality UNINCORPORATED Parcel Control Number 00-43-46-04-18-000-0400 Subdivision TRADE WINDS ESTS FIRST ADD Official Records Book 26773 Page 1651 Sale Date APR -2014 Legal Description TRADE WINDS ESTS FIRST ADD LT 40 & N 1/2 OF 40 FT ABND PT OF INTRACOASTAL RD LYG S OF & AQJ TO Owners Mailing address ELLIOTT DAVID & 2 NW 24TH CT ELLIOTT KRISTIN DELRAY BEACH FL 33444 431.8 Sales Date Price OR Book/Page Sale Type Owner APR --2014 $650,000 26773 /01651 WARRANTDEED ELLIOTT DAVID & SEP -1994 S 100,000 08446 /01090 WARRANTY DEED APR --1994 $1.00 08446/ 01089 QUIT CLAIM APR- 1.8 $1.00 08214/ 01783 QUn- CLAIM No Exemption Information Available. Number of Units 0 *Total Square 0 Acres 0.3273 Feet Use Code 0000 -VACANT Zoning RS - Single Family Residential ( 00- UNINCORPORATED) Tax Year 2016 2015 2014 Improvement Value $o $o $0, Land Value $546,000 $546,000 $420,000 Total Market Value $546,000 $546,000 $420,000 All values are as of January 1st each year Tax Year 2016 2015 2014 Assessed Value $546,000 $546,000 $420,000: Exemption Amount $0 $0 $0 Taxable Value $546,000 $546,000 $420,000 Tax Year 2016 2015 2014 Ad Valorem $9,818 $10,152 .$7,896 Non Ad Valorem $0 $0 $0 Total tax $9,818 $10,152 $7,896 http://www.co.pahn-beach.fl.uslpapalAspsIPropertyDetaillPropertyDetaii.aspx?parcel=0043 ... Pp?2?7pf 608 5�'1 ,el.t,Y Ifs Fi N 1 S 0 CFN 20140165898 OR 1651 BX 26773 PG i.Rk-i 05/06/2014 Pals Beach County, Florida ANT 650,000.00 Doc 1.. !I Bor-k,CLERK &COMPTROLLER 79m 1651 - 1652; .= Made this April 24, 1 0 Genem] War=nty Deed e !�: l .�1 t;, : 11 � I � ,. -3' fl i -�' �1 !1 './ ;ei i [r ! '. � ,'H �, :11 1 1111 1 , 1 1 , Y •i :. +an h'iI. IT 1r; 1TA. .: 7 ,,Y I n K-, Y _ , •i, 1 •! a„ A „, E+t .Y #' .r! 1 I k1 -, = herebY herea .1lil. Iv a„ n= -,1 rMaS4al=vM md confims unw the pmt._, oil 1-�Ifl1, ., Lot >!, TRADE WINDS E IRST ADDITION,e• ► c4 the plat thereof ter• d:d at Plat Book 22, Page 44, In the Pubk R Beach County, Florida. Pucel 1D Numbw.00-4346-440-1 j Together with I!— ° 1i 1 .1 �a�,�+. GI r i it�Y : r" !� r 1 1 ! ^nt ' 1� �a dr :r ■.r rc it 4i !r i 11 i3 1 # l +' %R Y1 -il IC.. 1 - 1 i 1 r1 �d ;; r rf `,i moi• 1 1 r L le.. _ N11 rl Ip 1 r." 1 R -- A, , e1 f Page 65 of 608 File Num . WL14-0245 r 0 = la a QE! +r. r f r + wt , �7, ^ rPr! _ 'a who Ware pemnally knoCi ► + r _ :,� Page 66 of 608 6.D. CONSENTAGENDA 2/21/2017 REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R17-020 - Review and approval of the Resolution creating the Citizen Oversight Committee. EXPLANATION OF REQUEST: At the February 7th City Commission meeting, the Commission elected to create a Citizen Oversight Committee to monitor expenditures of infrastructure surtax funds. The Commission directed creation of a 5 member committee appointed by the City Manager. This Resolution implements the City Commission's direction. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Creation of the Citizen Oversight Committee is mandatory and in accordance with the Countywide infrastructure surtax program. FISCAL IMPACT. Non -budgeted The limited meeting schedule of the oversight committee will result in minimal clerical costs associated with record keeping and sunshine law requirements. Costs will be allocated to the City's General Fund with department designation to be determined. ALTERNATIVES: None. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type r Description Resolution creating the Citizen Oversight Page 67 of 608 REVIEWERS: Department Reviewer Action Date Legal Swanson, Lynn Approved 2/13/2017 ® 11:08 AM Finance Howard, Tim Approved 2/13/2017 ® 1:42 PM City Manager LaVerriere, Lori Approved 2/16/2017 ® 9:21 AM Page 68 of 608 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. R17 - A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, CREATING A CITIZEN OVERSIGHT COMMITTEE; PROVIDING FOR APPOINTMENT AND REMOVAL OF MEMBERS BY THE CITY MANAGER; PROVIDING FOR DUTIES; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, in May 2016, Palm Beach County adopted an Ordinance calling for a Countywide Referendum to impose a countywide local government infrastructure surtax of one percent (1.0%) on all authorized taxable transactions occurring within Palm Beach County, as authorized by Section 212.055(2), Florida Statutes; and WHEREAS, Voters approved the plan in the November 2016 General Election; and WHEREAS, pursuant to the County Ordinance and the ballot language approved by the voters, City expenditures of Surtax proceeds shall be subject to independent oversight by citizen committees; and WHEREAS, the City Commission has elected to create a City of Boynton Beach Citizens Oversight Committee appointed by the City Manager to serve as a reporting body to the City Commission. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "WHEREAS" clauses are true and correct and hereby ratified and confirmed by the City Commission Section 2. There is hereby created a five (5) member Citizens Oversight Committee comprised of individuals with experience, education, or skills as determined necessary by the City Manager. Members of the Committee shall be appointed and may be removed by the City Manager. C:AProgram Files(X86)ANeevia.Com\DocconverterproATemp\NVDC\516B6C21-OOE6-4C76-B757-2DE9C8B5BAD3\Boynton Beach. 5070.1. Citizen Oversight Committe-Surtax.Docx. Doc Page 69 of 608 29 Section 3. The Committee shall meet at least twice annually and at such other 30 times as deemed necessary by the City Manager or designee to conduct review of the City's 31 list of approved infrastructure surtax expenditures. Meetings shall be scheduled by the City 32 Manager or designee. The City Manager shall appoint a Chair and Vice -Chair. 33 Section 4. The Committee's duties are to: 34 1. Ensure that one hundred percent (100%) of proceeds are expended only for 35 purposes permitted by law and consistent with the ballot measure: and 36 2. Ensure that expenditures are in compliance with the City's Surtax Use Plan: 37 and 38 a. Make annual reports to the City Commission and City Manager which 39 shall include whether the City is in compliance with the requirements 40 of the ballot measure. 41 b. The report shall summarize the surtax funded projects and indicate the 42 amount of funds used for each project, the status of the project on the 43 reporting date and whether the surtax funds allocated to the project are 44 sufficient to fund completing of the project. 45 Section 5. The Committee and its individual members shall operate in the 46 sunshine. Committee Members are subject to the Palm Beach County Code of Ethics. 47 Appointees shall complete required ethics training prior to assuming the duties of 48 appointment. 49 Section 6. Costs associated with the operation of the Committee shall not be paid 50 from the surtax funds. 51 Section 7. That this Resolution will become effective immediately upon passage. 52 C:AProgram Files(X86)ANeevia.Com\DocconverterproATemp\NVDC\516B6C21-OOE6-4C76-B757-2DE9C8B5BAD3\Boynton Beach. 5070.1. Citizen Oversight Committe-Surtax.Docx. Doc Page 70 of 608 53 PASSED AND ADOPTED this day of , 2017. 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 CITY OF BOYNTON BEACH, FLORIDA Mayor — Steven B. Grant Vice Mayor — Mack McCray Commissioner — Justin Katz Commissioner — Christina L. Romelus Commissioner — Joe Casello ATTEST: Judith A. Pyle, CMC City Clerk (Corporate Seal) VOTE YES NO C:AProgram Files(X86)ANeevia.Com\DocconverterproATemp\NVDC\516B6C21-OOE6-4C76-B757-2DE9C8B5BAD3\Boynton Beach. 5070.1. Citizen Oversight Committe-Surtax.Docx. Doc Page 71 of 608 98 C:AProgram Files(X86)ANeevia.Com\DocconverterproATemp\NVDC\516B6C21-OOE6-4C76-B757-2DE9C8B5BAD3\Boynton Beach. 5070.1. Citizen Oversight Committe-Surtax.Docx. Doc Page 72 of 608 6.E. CONSENTAGENDA 2/21/2017 REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R17-021 - Authorize the City Manager to sign the government agreement with Synovia Solutions of Indianapolis, IN for the provision of vehicle tracking systems for Utilities vehicles, pumps and generators by a utilizing St Lucie Public Schools Award of RFP Number 15-08 titled "GPS System and Installation for District Vehicles". St Lucie Public Schools competitive bid process satisfies the City's procurement requirements. EXPLANATION OF REQUEST: The utility is seeking to replace the current AVL vehicle locator system with a new system and has reviewed a number of options prior to running a trial with Synovia Solutions. Their system will provide information such as vehicle location, engine condition and speed plus a report on the vehicle mechanical and electrical status. It will be possible to enter geo-fencing conditions which will provide an alarm if a vehicle enters a restricted area or leaves the service area. This basic information is similar to that available from the AVL devices currently used for overtime payment in the utility. In addition to the basic functionality common to many systems the devices the proposed devices in the vehicles have other desirable features. These include provision of the driver to sign in as the user, report on a pre -trip inspection, providing turn by turn route information, sending messages to a supervisor and record information. The current AVL devices are to be phased out in the near future and do not provide the same level of information. The new system will replace the AVL's for overtime payment calculation. The pumps and generators have not previously been provided with location devices. Since they often need to be left unattended in the field the tracking device will provide additional security. The data connection will be provided using the Verizon state contract already in use for utility phones. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The installation of the tracking equipment will provide a number of additional services for the city. Fleet management will have immediate reports on any vehicle problems ensuring faster response to issues and prevention of major damage to vehicles. Utilities management will be able to improve on their efficient use of mobile equipment with the ability to know the location of personnel, and direct the closet available units in response to an emergency. FISCAL IMPACT. Budgeted VEHICLES, (Synovia AIO unit) 71 X $37.28 = $2,646.88 Monthly Synovia. 71 X $00.20 = $ 14.20 Monthly Verizon. 71 X $37.48 = $2,661.08 Monthly Total. Synovia will install all of the units Pumps/Generators, (Synovia LMU 2830) 70 X $13.78 = $ 964.60 Monthly Synovia. 70 X $00.20 = $ 14.00 Monthly Verizon. 70 X $13.98 = $ 978.60 Monthly Total. Synovia will charge $1,000 to install 10 unites and train city personnel to complete the installation. Page 73 of 608 Funding is available in the utilities operating budget in account 401-2821-536-46.91. ALTERNATIVES: Continue seeking a replacement for the AVL system STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Description D Resolution Resolution approving Government Agreement with Synovia Solutions for vehicle tracking D Attachment Synsurance Govt Agreement D Addendum Synovia Quotation for Boynton each D Addendum St Lucie Award D Attachment St Lucie Intent D Addendum St Lucie Schools RFP D Addendum St Lucie Pricing from Synovia Solutions REVIEWERS: Department Reviewer Action Date Utilities Groff, Colin Approved 2/7/2017 - 1:52 PM Finance Howard, Tim Approved 2/13/2017 - 10:57 AM Legal Swanson, Lynn Approved 2/14/2017 - 1:22 PM City Manager LaVerriere, Lori Approved 2/16/2017 - 9:21 AM Page 74 of 608 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION R17 - A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER TO SIGN THE GOVERNMENT AGREEMENT WITH SYNOVIA SOLUTIONS OF INDIANAPOLIS, IN., FOR THE PROVISION OF VEHICLE TRACKING SYSTEMS FOR UTILITIES VEHICLES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Utility Department is seeking to replace the current AVL vehicle locator system with a new system and has reviewed a number of options prior to running a trial with Synovia Solutions; and WHEREAS, the installation of the tracking equipment will provide a number of additional services such as the Fleet Management will have immediate reports on any vehicle problems ensuring faster responses to issues and prevention of major damage to vehicles; while Utilities will be able to improve on their efficient use of mobile equipment with the ability to know the location and direct the closest available unit in response to an emergency; and WHEREAS, the City Commission of the City of Boynton Beach upon recommendation of staff, deems it to be in the best interest of the citizens and residents of the City of Boynton Beach to approve and authorize the City Manager to sign a Government Agreement with Synovia Solutions for the provision of vehicle tracking systems for Utilities vehicles. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\D2B14A84-B800-4158-8FFF-1BE58163D725\Boynton Beach. 5096.1. Synovia _Government _Agreement _ for Asset_ Trackers _-_Reso.doc Page 75 of 608 29 hereof. 30 Section 2. The City Commission of the City of Boynton Beach hereby authorizes 31 the City Manager to sign a Government Agreement with Synovia Solutions for the provision of 32 vehicle tracking systems for Utilities vehicles, a copy of said Government Agreement is 33 attached hereto and made a part here as Exhibit "A". 34 Section 3. That this Resolution shall become effective immediately upon passage. 35 PASSED AND ADOPTED this day of , 2017. 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 CITY OF BOYNTON BEACH, FLORIDA Mayor — Steven B. Grant Vice Mayor — Mack McCray Commissioner — Justin Katz Commissioner — Christina L. Romelus Commissioner — Joe Casello ATTEST: Judith A. Pyle, CMC City Clerk (Corporate Seal) VOTE YES NO C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\D2B14A84-B800-4158-8FFF-1BE58163D725\Boynton Beach. 5096.1. Synovia_Government_Agreement_for_Asset_Trackers_-_Reso.doc Page 76 of 608 G SILV'ERLINING SOFTWARE EQUIPMENT LIST 0330 Priority Way West Dr. gent ,,GOVERNMENT i5i,111�'� ❑ Comparative Analysis Indianapolis, IN 46240 ❑ Time and Attendance Aft SY {0v1WPhone: d Engine Diagnostics 317-208-1700 AGREEMENT ❑ Here Comes The Bus Toll Free: 877-786-6842 ❑ Route Builder Fax: 317-208-2202 o: 9373 Customer Legal Name Customer BillingAddress (If different) City of,Boynton Beach Utility Department Address Address 124 East Woolbright Read City County City County Boynton Beach Palm Beach State Zip Code State Zip Code Florida 33435 FL Location Contact: Phone Fax Salesperson Michael Low (561) 742-6403 Peter Nemeth Tax ID# ❑ -12 N Other Municipal PCI Number (if applicable): PCS Expiration Date: CONTRACT,.PURATION f NUMBER ()F VEHICLES Term o Agreement: ® 31 Mo, Remainder of St Lucle Initial term, 3 optional one year renewals available Total Numbeirof Vehicles: _tai Tex Exempt: ❑ No0 Yes,(Attach Certificate) . THIS AGREEMENT COVERSTHE FOLLOWING: SILV'ERLINING SOFTWARE EQUIPMENT LIST Core Track & Trace TYPE QTY ❑ Comparative Analysis LM U: AIO 71 ❑ Time and Attendance 2830 70 d Engine Diagnostics Peripheral: Turn by Turn Navigation ❑ Here Comes The Bus Cather: ❑ Route Builder Carrier: ❑ Synovia 0 Verizon Installation: M Synovia M Customer AIO by Synovia , Asset trackers By Boynton Beach Authorized Signature Date Authorized Signer's Printed Name Title Synovia Solutions, LLC v6.40L Please Return Original Signed Documents to Synovia Sales Administrator page 1 { January 27, 2017 Mr. Juan Cuesta Manager Utilities Department The City of Boynton Beach FL 124 east Woolbright Road Boynton Beach, Florida 33435 Mr. Cuesta; This is a formal quotation for City of Boynton Beach Utilities Department. Synovia will provide The City of Boynton Beach a complete Enterprise Telematics Solution including: all hardware with 2% spares, all software, training, support, and project management. Pricing is based on the piggyback of St. Lucie County Schools Contract award for RFP Proposal Number 15-08. Verizon data is based on the State of Florida Contract. ASSETS, (Synovia LMU 2830) Pricing is $13.78 per vehicle per month Synovia, and $0.20 per vehicle per month for Verizon Data. ($13.78 + $0.20 = $13.98) 70 Assets 70 X $13.78 = $ 964.60 Monthly Synovia. 70 X $00.20 = $ 14.00 Monthly Verizon. 70 X $13.98 = $ 978.60 Monthly Total. Installation is not included in pricing above. Installation training: While installing Synovia AIO units, Synovia technicians will train Boynton Beach technician on installing assets. During this training, Synovia technicians will install 10 assets. Cost $1,000.00. { VEHICLES, (buses in the -"id (Synovia AIO unit) Pricing is $37.28 per vehicle per month Synovia and $0.20 per vehicle per month Verizon data. ($21.87 + $10.83 + $4.58 for installation = $37.28) 71 Vehicles 71 X $37.28 = $2,646.88 Monthly Synovia. 71X$00.20=$ 14.20 Monthly Verizon 71 X $37.48 = $2,661.08 Monthly Total. All units are covered by Synsurance and are warrantied for the life of the contract. Due to the nature of the device Synovia does all initial installations. Or VEHICLES, (buses in the -"id (Synovia AIO unit) Pricing is $32.70 per vehicle per month Synovia and $0.20 per vehicle per month Verizon data. ($21.87 + $10.83 = $32.70) 71 Vehicles 71 X $32.70 = $2,321.70 Monthly Synovia. 71 X $00.20 = $ 14.20 Monthly Verizon 71 X $37.48 = $2,335.90 Monthly Total Installation is $275.00 per vehicle by Synovia technicians. Synovia does this installation for all units since every unit is warrantied for the life of the contract. Synovia will train your technicians how to do equipment swaps or install future equipment at this time. See asset and vehicle list below.... Assets TYPE OF DEVICE DIVISION DIVISION VEHICLE DESCRIPTION ASSET CODE NUMBER Asset 2811 PUBLIC WATER 2401 2401 Guard OPERATIONS FORKLIFT Asset 2811 PUBLIC WATER 2301 2301 SKID Guard OPERATIONS STEER Mobile Asset 2811 PUBLIC WATER 8161 8161 KATO Generator Guard OPERATIONS 125KW GENERATOR Mobile Asset 2811 PUBLIC WATER 8162 8162 KATO Generator Guard OPERATIONS 125KW GENERATOR Mobile Asset 2811 PUBLIC WATER 8132 8132 Generator Guard OPERATIONS GENERATOR TRAILER MOUN Mobile Asset 2811 PUBLIC WATER 8111 8111 Generator Guard OPERATIONS GENERATOR TRAILER MOUN Asset 2811 PUBLIC WATER 1105 12YD DUMP / Guard OPERATIONS TANDUM TRUCK Mobile Asset 2811 PUBLIC WATER 8105 8105 Generator Guard OPERATIONS GENERATOR TRAILER MOUNT Asset 2811 PUBLIC WATER 8065 8065 Guard OPERATIONS GENERATOR TRAILER MOUN Asset 2811 PUBLIC WATER 8066 8066 Guard OPERATIONS GENERATOR TRAILER MOUN Asset 2816 PUMPING 2569 FREIGHTLINER Guard ALTEC CRANE Asset 2816 PUMPING 2553 FREIGHTLINER Guard AQUATECH Asset 2816 PUMPING 2303 8" WELLPOINT Guard PUMP Asset 2816 PUMPING 2304 F350 Guard W/UTILITY BDY WALKIN Asset 2816 PUMPING 8808 GENERATOR Guard TRAILER MOUN Asset 2816 PUMPING 8163 6" OPEN TRASH Guard PUMP MOBILE Asset 2816 PUMPING 8164 6" OPEN TRASH Guard PUMP MOBILE Asset 2816 PUMPING 8102 DRI -PRIME Guard PUMP 8" Mobile Asset 2816 PUMPING 8119 GENERATOR Generator Guard TRAILER MOUN Mobile Asset 2816 PUMPING 8120 GENERATOR Generator Guard TRAILER MOUN Mobile Asset 2816 PUMPING 8106 GENERATOR Generator Guard TRAILER MOUN Mobile Asset 2816 PUMPING 8107 GENERATOR Generator Guard TRAILER MOUN Mobile Asset 2816 PUMPING 8188 GENERATOR Generator Guard TRAILER MOUN Mobile Asset 2816 PUMPING 8189 GENERATOR Generator Guard TRAILER MOUN Mobile Asset 2816 PUMPING 8183 GENERATOR Generator Guard TRAILER MOUN Mobile Asset 2816 PUMPING 8184 GENERATOR Generator Guard TRAILER MOUN Mobile Asset 2816 PUMPING 8185 GENERATOR Generator Guard TRAILER MOUN Asset 2816 PUMPING 8130 GENERATOR Guard TRAILER MOUN Asset 2815 SEWAGE 8118 YALE FORK Guard COLLECTION LIFT Asset 2815 SEWAGE 2637 F-550 CRANE Guard COLLECTION UTILITY BODY Asset 2815 SEWAGE 8619 CATERPILLAR Guard COLLECTION ASPHALT ROLL Asset 2815 SEWAGE 8620 ARROWBOARD Guard COLLECTION SOLAR Asset 2815 SEWAGE 8622 TANDEM AXLE Guard COLLECTION TILT TRAILER Asset 2815 SEWAGE 8412 SEWER JET Guard COLLECTION TRAILER Asset 2815 SEWAGE 8203 TRACTOR Guard COLLECTION LOADER BACKHOE Asset 2815 SEWAGE 1781 STERLING Guard COLLECTION AQUATECH Asset 2815 SEWAGE 8701 CAM SPRAY Guard COLLECTION TRAILER Mobile Asset 2815 SEWAGE 8145 KATOLIGHT Generator Guard COLLECTION 60KW PORT.GEN Mobile Asset 2815 SEWAGE 8146 KATOLIGHT Generator Guard COLLECTION 60KW PORT.GEN Mobile Asset 2815 SEWAGE 8147 KATOLIGHT Generator Guard COLLECTION 60KW PORT.GEN Mobile Asset 2815 SEWAGE 8148 KATOLIGHT Generator Guard COLLECTION 60KW PORT.GEN Mobile Asset 2815 SEWAGE 8149 KATOLIGHT Generator Guard COLLECTION 60KW PORT.GEN Mobile Asset 2815 SEWAGE 8127 GENERATOR Generator Guard COLLECTION TRAILER MOUNT Mobile Asset 2815 SEWAGE 8128 GENERATOR Generator Guard COLLECTION TRAILER MOUNT Asset 2815 SEWAGE 8133 GODWIN 8" Guard COLLECTION PUMP MOBILE Asset 2815 SEWAGE 8141 DRI -PRIME Guard COLLECTION PUMP 12" Asset 2815 SEWAGE 8176 ENCLOSED Guard COLLECTION TRAILER Asset 2815 SEWAGE 8140 PUMP TRASH Guard COLLECTION Asset 2815 SEWAGE 8091 MISC UTILITY Guard COLLECTION TRAILER Asset 2815 SEWAGE 8092 MISC UTILITY Guard COLLECTION TRAILER Asset 2824 STORM WATER 8595 TRAILER Guard UTILITIES MOUNTED PUMP Asset 2824 STORM WATER 8596 TRAILER Guard UTILITIES MOUNTED PUMP Asset 2824 STORM WATER 8204 TRACTOR Guard UTILITIES LOADER BACKHOE Mobile Asset 2824 STORM WATER 8610 KATO 125KW Generator Guard UTILITIES GENERATOR Asset 2824 STORM WATER 8125 CATERPILLAR Guard UTILITIES WHEELED EXCAV Asset 2824 STORM WATER 8123 DRI -PRIME DEVICE Guard DIVISION UTILITIES DESCRIPTION PUMP 6" CODE Asset 2824 STORM WATER 8124 DRI -PRIME ENGINEERING Guard FORD ESCAPE UTILITIES PUMP 6" Asset 2824 STORM WATER 8177 ENCLOSED Guard UTILITIES TRAILER Heavy Asset 2810 WATER 8621 CATERPILLAR Equipment Guard DISTRIBUTION MINI EXCAVATO Asset 2810 WATER 8650 JOHN DEERE Guard DISTRIBUTION ARTICULATED LO Asset 2810 WATER 8653 ENCLOSED Guard DISTRIBUTION TRAILER Heavy Asset 2810 WATER 8302 TRACTOR Equipment Guard DISTRIBUTION LOADER BACKHOE Heavy Asset 2810 WATER 8160 PACE AMER. Equipment Guard DISTRIBUTION CARGO TRAILER Vehicle Asset 2810 WATER 1123 5 YARD DUMP, Guard DISTRIBUTION SERIES 4400 Asset 2810 WATER 1124 18' STAKE Guard DISTRIBUTION BODY Asset 2810 WATER 8121 DRI -PRIME Guard DISTRIBUTION PUMP 4" Heavy Asset 2810 WATER 8122 ENCLOSED Equipment Guard DISTRIBUTION TRAILER Asset 2810 WATER 8109 TRAILER, Guard DISTRIBUTION TANDUM AXLE Asset 2810 WATER 8114 MISC UTILITY Guard DISTRIBUTION TRAILER Heavy Asset 2810 WATER 8053 TRACTOR Equipment Guard DISTRIBUTION BUCKET LOADER DEVICE DIVISION DIVISION VEHICLE DESCRIPTION CODE NUMBER Micronet 2823 ENGINEERING 2538 FORD ESCAPE AIO Micronet 2823 ENGINEERING 2100 SILVERADO 4X4 AIO Micronet 2823 ENGINEERING 2103 ESCAPE SUV 4X4 AIO Micronet 2823 ENGINEERING 2108 COLORADO AIO Micronet 2823 ENGINEERING 2011 COLORADO 4X4 AIO Micronet 2823 ENGINEERING 2014 COLORADO AIO Micronet 2823 ENGINEERING 2015 COLORADO AIO Micronet 2823 ENGINEERING 2016 COLORADO AIO Micronet 2823 ENGINEERING 2026 COLORADO AIO Micronet 2814 METER READING & 2109 COLORADO AIO SERVICES Micronet 2814 METER READING & 2006 COLORADO AIO SERVICES Micronet 2814 METER READING & 2007 COLORADO AIO SERVICES Micronet 2814 METER READING & 2008 COLORADO AIO SERVICES Micronet 2814 METER READING & 2025 COLORADO AIO SERVICES Micronet 2814 METER READING & 2030 COLORADO AIO SERVICES Micronet 2814 METER READING & 15 0015 COLORADO AIO SERVICES PICKUP Micronet 2814 METER READING & 1142 2500HD PICK UP AIO SERVICES Micronet 2811 PUBLIC WATER 2635 2635 F-350 AIO OPERATIONS SUPERDUTY Micronet 2811 PUBLIC WATER 2107 2107 COLORADO AIO OPERATIONS Micronet 2811 PUBLIC WATER 2002 2002 FOCUS AIO OPERATIONS Micronet 2811 PUBLIC WATER 2003 2003 FOCUS AIO OPERATIONS Micronet 2811 PUBLIC WATER 2019 2019 COLORADO AIO OPERATIONS Micronet 2811 PUBLIC WATER 2029 2029 2500 UTILITY AIO I I OPERATIONS I IBODY Micronet 12811 1 PUBLIC WATER 12031 12031 EXPRESS VAN AIO OPERATIONS Micronet 2811 PUBLIC WATER 2032 2032 SILVERADO AIO OPERATIONS 4X4 AUTOCRANE Micronet 2811 PUBLIC WATER 2033 2033 COLORADO AIO OPERATIONS Micronet 2811 PUBLIC WATER 2802 2802 2500HD AIO OPERATIONS PICKUP 4X4 Micronet 2816 PUMPING 2210 FOCUS AIO Micronet 2816 PUMPING 2104 SILVERADO 4X4 AIO Micronet 2816 PUMPING 2106 COLORADO AIO Micronet 2816 PUMPING 2001 SILVERADO 4X4 AIO Micronet 2816 PUMPING 2005 COLORADO AIO Micronet 2816 PUMPING 2017 COLORADO AIO Micronet 2816 PUMPING 2028 SILVERADO AIO AUTOCRANE Micronet 2816 PUMPING 2900 CANYON 2WD PICK AIO UP Micronet 2816 PUMPING 2801 2500HD PICKUP AIO 4X2 Micronet 2816 PUMPING 1136 SUPER DUTY 4X4 AIO UTIL.CRANE Micronet 2816 PUMPING 1139 F350 XL SUPER AIO DUTY Micronet 2815 SEWAGE 2405 F-350 SUPERDUTY AIO COLLECTION Micronet 2815 SEWAGE 2551 12YD DUMP BODY AIO COLLECTION Micronet 2815 SEWAGE 2102 SILVERADO WORK AIO COLLECTION BED Micronet 2815 SEWAGE 2018 COLORADO AIO COLLECTION Micronet 2815 SEWAGE 2020 COLORADO AIO COLLECTION Micronet 2815 SEWAGE 2021 COLORADO AIO COLLECTION Micronet 2815 SEWAGE 1922 INTERNATIONAL AIO I COLLECTION I IVACTOR Micronet 12815 1 SEWAGE 12910 JTVSEWER VAN AIO COLLECTION Micronet 2824 STORM WATER 2406 F-350 SUPERDUTY AIO UTILITIES Micronet 2824 STORM WATER 2550 FREIGHTLINER AIO UTILITIES VAC -COM Micronet 2824 STORM WATER 2105 ESCAPE SUV 4X4 AIO UTILITIES Micronet 2824 STORM WATER 2012 SILVERADO DUMP AIO UTILITIES BODY Micronet 2824 STORM WATER 2013 COLORADO AIO UTILITIES Micronet 2824 STORM WATER 2800 2500HD PICKUP AIO UTILITIES 4X2 Micronet 2824 STORM WATER 1137 XL SUPER DUTY AIO UTILITIES UTIL. BODY PICK UP TRUCK Micronet 2821 UTILITY 2211 FOCUS AIO ADMINISTRATION Micronet 2821 UTILITY 2000 EXPRESS VAN, AIO ADMINISTRATION 260h Micronet 2821 UTILITY 17116 MALIBU LS SEDAN AIO ADMINISTRATION Micronet 2819 UTILITY LAB 2527 F-150 AIO SERVICES Micronet 2819 UTILITY LAB 2009 COLORADO AIO SERVICES Micronet 2810 WATER 2402 F-350 SUPERDUTY AIO DISTRIBUTION Micronet 2810 WATER 2403 F-350 SUPERDUTY AIO DISTRIBUTION Micronet 2810 WATER 2404 2404 F-350 AIO DISTRIBUTION SUPERDUTY Micronet 2810 WATER 2501 F-150 AIO DISTRIBUTION Micronet 2810 WATER 2522 F-150 AIO DISTRIBUTION Micronet 2810 WATER 2302 F350 DUMP BODY AIO DISTRIBUTION Micronet 2810 WATER 2101 SILVERADO DUMP AIO DISTRIBUTION BODY Micronet 2810 WATER 2004 FOCUS AIO DISTRIBUTION Micronet 2810 WATER 2023 COLORADO AIO DISTRIBUTION Em Micronet 2810 WATER 2024 COLORADO AIO DISTRIBUTION Micronet 2810 WATER 791 F350 PICKUP AIO DISTRIBUTION Micronet 2810 WATER 1783 FORD VALVE JET AIO DISTRIBUTION TRUCK Micronet 2816 PUMPING 2639 FORD TRANSIT AIO VANWAGON PO must contain reference to master agreement, department and number of vehicles, term, and agreement to pay amount. Thank you for your help. I can always be reached if questions arise at... I'leter Nemeth South East Account Manager Synovia Solutions `4 554 907 1493- Mobile www.synovia.com • L Lucsie C'e PLIBL C SCHOOLS 4 y, November 13, 2014 Synovia Solutions, LLC 9330 Priority Way West Drive Indianapolis, IN 46240 St. Luck Public Schools Purchasing Department 4204 Okeechobee Road Fort tierce. Florida 34947 Voice - ( 772) 4219-3980 t a\ (772) 429-3999 SUPER] NTENDENT Gnelle Zaratti Yost Subject: Notice of Award RFP Number: 15-08 Title: GPS System and Installation for District Vehicles (Buses and White Fleet) Contract Term: One (5) year term with the option to renew the contract for three (3) additional one year periods. Dear Mr. King, This is to advise you that on October 28, 2014 the School Board of St. Lucie County, Florida accepted the recommendation to award your firm a contract for GPS System and Installation for District Vehicles (Buses and White Fleet). This acceptance is subject to compliance with contract terms and conditions and all pertinent laws of the State of Florida and instructions as determined by the General Counsel for the School Board. Please provide certificate of insurance as required per contract terms and conditions. Your insurance company is required to have the School Board of St. Lucie County, Florida, named as an additional insured, no work shall commence until the certificate is received by the School Board Purchasing Department. Please be sure to advise your insurance carrier. Purchase orders will be issued to ensure the encumbrance of funds for payment of services of the awarded contract. Do not proceed with services until you have received a purchase order. Failure to do so may result in non-payment. Thank you for your continued interest in working with St. Lucie Public Schools. Sincerely, Kimberly Albritton Coordinator of Business Services Page 88 of 608 St, Lieuc PUBLIC sc�ooLs sh : veer Day September 8, 2014 To: Proposers . Lucie Public Schools Purchasing Department 4204 Okeechobee Road Fort Pierce, Florida 34947 Voice -- (772) 429-3980 Fax — (772) 429-3999 Re: Notice of Intent to Award RFP 15-08, GPS System and Installation for District Vehicles (Buses and White Fleet) SUPERINTENDENT Genelle Zoratti Yost The Evaluation Committee selected the vendor ranked first (listed below) for recommendation of award to provide GPS System and Installation services. This recommendation is based upon the Evaluation Committee's evaluation of firms that provided submittals in response to the School District's Request for Proposal. Contract awards by St. Lucie Public Schools are subject to successful negotiations and School Board approval. #1 Ranked: Synovia Solutions #2 Ranked: Zonar Systems, Inc. #3 Ranked: Trapeze Software Group, Inc. #4 Ranked. ActSoft, Inc. #5 Ranked: Seon Systems Sales, Inc. #6 Ranked: T -Mobile #7 Ranked: AAT, Inc. #8 Ranked: Quantum XXl #9 Ranked: Royokoo Motors Thank you all for your participation in the selection process and your interest in working with St. Lucie Public Schools. Please feel free to contact me if you have any questions. Sincerely, fl Kimberly Albritton Coordinator of Business Services Failure to file a protest within the time prescribed in s. 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. (Note: Florida Statutes 120.57(3) and School Board Policy 7.701 contain entire procedure for filing). Page 89 of 608 Page 90 of 608 The School District St. Lucie„„,>> f soh t of Request for Proposal (RFP) St. Lucie County PUBLIC SHL t Purchasing Department REQUIRED RESPONSE FORM 4204 Okeechobee Road Failure to submit the signed Required Response Form Ft. Pierce, FL 34947 with the proposal will be cause for non-acceptance of the proposal proposal and the proposal shall be considered non - { Voice (772)429-3980 Fax (772)429-3999 responsive Page 1 of 35 pages PROPOSALS WILL BE OPENED August 28, 2014 - 3:00 pm and may PROPOSAL NO. 15-08 not be withdrawn within 90 days after such date and time. MAILING DATE: GPS System and Installation for District Vehicles (Buses and White Fleet) July 29, 2014 FEDERAL EMPLOYER IDENTIFICATION NUMBER OR S.S. NUMBER: VENDOR NAME POSTING OF PROPOSAL TABULATIONS VENDOR MAILING ADDRESS Proposal tabulations with recommended awards will be posted for review by interested parties at CITY -STATE -ZIP the location where proposals were opened and will remain posted for a period of 72 hours (excluding weekends and holidays). Failure to file a protest within the time prescribed in Section TELEPHONE NUMBER: AREA 120.57(3), Florida Statutes, shall constitute a waiver of proceedings under Chapter 120, Florida TOLL-FREE NUMBER: CODE Statutes. Proceedings subject to Section 120.57(3)(c), Florida Statutes are subject to Florida Administrative Code 6C5 -6.008(2)(f). FAX NUMBER: INTERNET EMAIL ADDRESS: I certify that this proposal is made without prior understanding, agreement, or connection with any corporation firm, or person submitting a proposal for Failure to submit the signed Required Response Form with the proposal will be the same commodities/ services, and is in all respects fair and without cause for non-acceptance of the proposal and the proposal shall be considered collusion or fraud. I agree to abide by all conditions of this proposal and non-responsive. certify that I am authorized to sign this proposal for the proposer and that the proposer is in compliance with all requirements of the Request for Proposal, including but not limited to, certification requirements. In submitting a proposal, the proposer offers and agrees that if the proposal is AUTHORIZED SIGNATURE (MANUAL) accepted, the proposer will convey, sell, assign, or transfer to the School District ofSt. Lucie County all rights, title and interest in and to all causes of action it may now or hereafter acquire under the Anti-trust laws of the United States and the State of Florida for price fixing relating to the particular commodities or services purchased or acquired by the School AUTHORIZED SIGNATURE (TYPED) & TITLE District of St. Lucie County. At the School Districts discretion, such assignment shall be made and become effective at the time the School District tenders final payment to the proposer. Public Domain I acknowledge that all information contained herein is part of the public domain as defined in the Public Records Act, Chapter 119, F.S. Proposal Certification I hereby certify that I am submitting the following information as my company's proposal and understand that by virtue of executing and returning with this proposal this REQUIRED RESPONSE FORM. I further certify full, complete and unconditional acceptance of the contents inclusive of this Request for Proposal, and all appendices and the contents of anyAddendum released hereto. REQUEST FOR PROPOSAL This RFP, General Conditions, Instructions to Bidders, Special Conditions, Specifications, Addenda, and/or any other pertinent documents form a part of this proposal and by reference are made a part thereof. PURPOSE: It is the purpose and intent of this RFP to secure bids for item(s) and/or services as listed herein for the School District of St. Lucie County, Florida, hereinafter referred to as the District. SEALED BIDS: Sealed bids will be received in the Purchasing Department until the date and time as indicated above. Proposals will be opened publicly in the Purchasing Department and all bidders and general public are invited to attend. All proposals shall be submitted in sealed envelopes, mailed or delivered to the School District of St. Lucie County, Purchasing Department, 4204 Okeechobee Road, Ft. Pierce, FL 34947. Outside of envelope shall plainly identify proposal by: PROPOSAL NUMBER, TITLE and TIME and DATE OF PROPOSAL OPENING. It is the sole responsibility of the bidder to ensure their proposal reaches the Purchasing Department on or before the closing date and hour as shown above. BOARD'S ACCEPTANCE: Unless otherwise specified herein, the bidder will allow a minimum of ninety (90) days from the last date for receiving of proposals for acceptance of its proposal by the Board. AWARDS: In the best interest of the District, the School Board reserves the right to reject any and all proposals and to waive any irregularity or minor technicalities in proposals received; to accept any item or group of items unless qualified by bidder; to acquire additional quantities at prices quoted on this invitation unless additional quantities are not acceptable, in which case the proposal sheets must be noted. All awards made as a result of this proposal shall conform to applicable Florida Statutes. Page 90 of 608 Request for Proposal GPS System and Installation for District Vehicles (Buses and White Fleet) School District of St. Lucie County GENERAL CONDITIONS, INSTRUCTIONS AND INFORMATION FOR BIDDERS SEALED PROPOSALS: Five copies of this executed RFP page and Proposal Summary page(s) must be returned with the RFP in order for the proposal to be considered for award. All proposals are subject to all the conditions specified herein and any addenda issued thereto. Any failure on the part of the bidder to comply with the specifications, terms and conditions of this RFP shall be reason for termination of contract EXECUTION OF RFP: RFP must contain a manual signature of an authorized representative in the space provided above. Failure to properly sign proposal shall invalidate same, and it shall not be considered for award. All proposals must be completed in ink or typewritten. Corrections must be initialed by the person signing the proposal. Any corrections not initialed will not be tabulated. The original proposal conditions and specifications cannot be changed or altered in any way. Altered proposals may not be considered. Clarification of proposals submitted shall be in letter form, signed by the bidders and attached to the proposal. 2. NO BID: If not submitting a bid, respond by returning the enclosed "Statement of No Bid" form and explain the reason. Note: A bidder, toqualify as a respondent, must submit a "no bid" and same must be received no later than the stated proposal opening date and hour. PRICES QUOTED: Deduct trade discounts and quote firm net prices. Give both unit price and extend total. Prices must be stated in units of quantity specified in proposal specifications. In case of discrepancy in computing the amount of the proposal, the UNIT PRICE quoted will govern. All prices FOB destination, freight prepaid (unless otherwise stated in special conditions). Discounts for prompt payment: Award, if made, will be in accordance with terms and conditions stated herein. Each item must be bid separately and no attempt is to be made to tie any item or items in with any other item or items. Cash or quantity discounts offered Will not be a consideration in determination of award of proposal(s). If a bidder offers a discount, it is understood that a minimum of 30 days will be required for payment, and the discount time will be computed from the date of satisfactory delivery at place of acceptance and receipt of correct invoice at the office specified. A. TAXES: The School District of St Lucie County, is exempt from any taxes imposed by the State and/or Federal Government State Sales Tax Exemption Certificate No. 66-00-017186-53C and Federal Employer Tax No. 59-6000832 appears on each purchase order. This exemption does not apply to purchase of tangible personal property made by contractors who use the tangible personal pro erty in the performance of contracts for the improvements of�School District -owned real property as defined in Chapter 192 of the Florida Statutes. B. MISTAKES: Bidders are expected to examine the specifica- tions, delivery schedules, proposal prices and extensions, and all instructionspertaining to supplies and services. Failure to do so will be at bidder's risk C. Bidder warrants by virtue of bidding that prices shall remain firm for a period of ninety (90) days from the date of Board approval or time stated in special conditions. D. USE OF OTHER CONTRACTS: The District reserves the right to utilize any other District contract, any State of Florida Contract, any contract awarded by any other city or county governmental agencies, any other school board, any other community college/state university system cooperative bid agreement, or to directly negotiate/purchase per School Board policy and/or State Board Rule 6A-1.12 (6) in lieu of any offer received or award made as a result of this proposal, if it is in the best interest to do so. The District also reserves the right to separately bid any single order or to purchase any item on this proposal if it is in its best interest to do so. E. CONDITIONS AND PACKAGING: It is understood and agreed that any item offered or shipped as a result of this proposal shall be new (current production model at the time of the proposal). All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging. UNDERWRITERS' LABORATORIES: Unless otherwise stipulated in the proposal, all manufactured items and fabricated assemblies shall be UL listed or re - RFP # 15-08 examination testing where such has been established by UL for the items offered and furnished. 4. DELIVERY: Unless actual date of delivery is specified, show number of days required to make delivery after receipt of purchase order in space provided. Delivery time may become a basis for making an award (See Special Conditions). Delivery shall be within the normal working hours of the user, Monday through Friday, excluding holidays. 5. BRAND NAMES: Use of a brand name, trade name, make, model, manufacturer, or vendor catalog number in specifications is for the purpose of establishing a grade or quality of material only. it is not the District's intent to rule out other competition, therefore, the phrase OR ACCEPTABLE EQUAL is added. However, if a product other than that specified is bid, it is the vendor's responsibility to submit with the proposal brochures, samples and/or detailed specifications on items bid. The District shall be the sole judge concerning the merits of proposal submitted. Bidder shall indicate on the proposal form the manufacturer's name and number if bidding other than the specified brands, and shall indicate ANY deviation from the specifications as listed. Other than specified items offered requires complete descriptive technical literature marked to indicate detail (s) conformance with specifications. QUALITY: The items bid must be new and equal to or exceed specifications. The manufacturer's standard guarantee shall apply. During the guarantee period the successful bidder must repair and/or replace the unit without cost to the District with the understanding that all replacements shall carry the same guarantee as the original equipment The successful bidder shall make any such repairs and/or replacements immediately upon receiving notice from the District 7. SAMPLES, DEMONSTRATIONS AND TESTING: Samples of items, when required, must be furnished free of expense and if not destroyed, will upon request, be returned at the bidder's expense. Request for the return of the samples must be indicated on his or her proposal. Each individual sample must be labeled with bidder's name, proposal number and item number. Failure of bidder to either deliver required samples or to clearly identify samples as indicated may be reason for rejection of the proposal. Unless otherwise indicated, samples should be delivered to the Purchasing Department, School District of St Lucie County. B. When required, the District may request full demonstrations of any units bid prior to the award of any contract C. Items may be tested for compliance with specifications under the direction of the Florida Department of Agriculture and Consumer Services, or an independent testing laboratory. Bidders shall assume full responsibility for payment for any and all charges for testing and analysis of any materials offered or delivered that do not conform to the minimum required specifications. Bidder's disposition of all items delivered in this category must be at no expense to the District INSPECTION AND ACCEPTANCE: The successful bidder shall be responsible for delivery of items in good condition at point destination. Bidder shall file with the carrier all claims for breakage, imperfections, and other losses, which will be deducted from invoices. The District will note, for the benefit of successful bidder, when packages are not received in good condition. In the event the material and/or services supplied to the District is found to be defective or does not conform to specifications, the District reserves the right to cancel the order upon written notice to the seller and return the product to seller at the seller's expense. DEFAULT PROVISION: In case of default by the bidder or contractor, the District may procure the articles or services from other sources and hold the bidder or contractor responsible for any excess costs incurred thereby. 10. COPYRIGHTS OR PATENT RIGHTS: Bidder warrants that there has been no violation of copyrights or patent rights in manufacturing, producing or selling the goods shipped or ordered as a result of this proposal. Seller agrees to hold the purchaser harmless from any and all liability, loss or expense occasioned by any such violation. Page 2 of 35 Page 91 of 608 Request for Proposal GPS System and Installation for District Vehicles (Buses and White Fleet) School District of St. Lucie County RFP # 15-08 11. MANUFACTURER'S CERTIFICATION: The District reserves the right 19. LEGAL REQUIREMENTS: Federal, state, county, and local laws, to request from bidders separate manufacturer certification of all ordinances, rules, and regulations that in any manner affect the statements made in the proposal. items covered herein apply. Lack of knowledge by the bidder will in no way be a cause for relief from responsibility. 12. PROPOSAL ABSTRACTS: Bidders desiring a copy of bid tabulation may request it by enclosing a self-addressed, stamped envelope with bid. 20. SIGNED PROPOSAL CONSIDERED AN OFFER: This signed proposal shall be considered an offer on the part of the bidder, which offer 13. OCCUPATIONAL HEALTH AND SAFETY: Vendor, as a result of shall be deemed accepted upon approval by the Board. In case of a award of this proposal, delivering any toxic substances item as default on the part of the bidder after such acceptance, the District defined in Florida Statute L442.102(21) shall furnish to the may take such action as it deems appropriate including legal Purchasing Department, a Material Safety Data Sheet (MSDS). The action for damages or specific performance. material safety data sheet shall be provided with initial shipment and shall be revised on a timely basis as appropriate. The MSDS must include the following information: A. The chemical name and the common name of the toxic sub- stance. B. The hazards or other risks in the use of the toxic substance, including: (1) The potential for fire, explosion, corrosively and reactivity; (2) The known acute and chronic health effects of risks from exposure, including the medical conditions which are generally recognized as being aggravated by exposure to the toxic substance; and 21. LIABILITY, INSURANCE, LICENSES, AND PERMITS: Where bidders are required to enter or go onto School District property to deliver materials or perform work or services as a result of proposal award, the bidder will assume the full duty obligation and expense of obtaining all necessary licenses, permits and insurance. Bidder shall be liable for any damage or loss to the District incurred by bidder, bidder's employees, licenses of the bidder or agent or any person the bidder has designated in completion of his or her contract as a result of their proposal; further bidder shall be liable for all activities of bidder occasioned by performance of this bid. Notwithstanding the foregoing, the liability herein shall be limited to ten million dollars ($10,000,000) and the bidder recognizes that and covenants that it has received consideration for indemnification provided herein. (3) The primary routes of entry and symptoms of 22. SPECIFICATIONS: Any omissions of detail specifications stated overexposure. herein that would render the materials/service from use as specified will not relieve the bidder from responsibility. C. The proper precautions, handling practices, necessary personal protective equipment, and other safety precautions in the use of or exposure to the toxic substances including appropriate emergency treatment in case of overexposure. D. The emergency procedure for spills, fire, disposal and first aid. E. A description in lay terms of the known specific potential health risks posed by the toxic substance intended to alert any person reading this information. F. The year and month, if available, that the information was compiled and the name, address and emergency telephone number of the manufacturer responsible for preparing the information. Any questions regarding this requirement should be directed to: Department of Labor and Employment Security, Bureau of Industrial Safety and Health, Toxic Waste Information Center, 2551 Executive Center Circle West, Tallahassee, FL 32301-5014, Telephone 1-800-367-4378. 14. OSHA: The bidder warrants that the product/services supplied to the School District of St. Lucie County shall conform in all respects to the standards set forth in the Occupational Safety and Health Act 1970, as amended, and the failure to comply with this condition will be considered as a breach of contract. 23. BID BONDS AND PERFORMANCE BONDS: Bid bonds, when required, shall be submitted with the proposal in the amount specified in Special Conditions. Bid bonds will be returned to unsuccessful bidders. After award of contract, the District will notify the successful bidder to submit a performance bond in the amount specified in Special Conditions. Upon receipt of the performance bond, the bid bond will be returned to the successful bidder. 24. PAYMENT: Payment will be made after the items/services awarded to a vendor have been received/completed, inspected and found to comply with award specifications, free of damage or defect and properly invoiced. 25. SPECIAL CONDITIONS: Any and all Special Conditions that may vary from these General Conditions. 26. 15. ANTI -DISCRIMINATION: The bidder certifies that they are in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375 relative to equal employment opportunity for all persons without regard to race, color religion, sex or national origin. 27 16. ADVERTISING: In submitting a proposal, bidder agrees not to use the results therefrom as a part of any commercial advertising without prior approval of the School District. 17. CONFLICT OF INTEREST: The award hereunder is subject to the provisions of Chapter 112, Florida Statutes. All bidders must disclose with their proposal the name of any officer, director or agent who is also an employee of the School Board of St. Lucie County. Further, all bidders must disclose the name of any Board employee who owns, directly or indirectly, an interest of 5% or more in the bidder's firm or any of its branches. 18. DISPUTES: In case of any doubt or difference of opinion as to the items to be furnished hereunder, the decision of the District shall be final and binding on both parties. JESSICA LUNSFORD ACT: The Vendor certifies it will comply with the requirements of the Jessica Lunsford Act (Section 1012.465, Florida Statutes) in regards to fingerprinting and level 2 background screenings of all employees and any subcontractors employees who will have access to any District school or property when students may be present, or will have direct contact with any student; or have access to or control of school funds. Vendor's failure to comply with this requirement will constitute a material breach of contract. LEGAL COMPLIANCE: The Vendor guarantees that the services to be performed and the goods to be provided herein, shall comply with all applicable federal, state and local laws, ordinances, regulations, orders and decrees, including without limitation such of the following acts as may be applicable: Federal Consumer Product Safety Act, Federal Fair Labor Standards Act, Occupational Safety and Health Act, Federal Hazardous Substances Labeling Act, Federal Flammable Fabrics Act, Davis Bacon Act and any applicable environmental regulations. Page 3 of 35 Page 92 of 608 Request for Proposal GPS System and Installation for District Vehicles (Buses and White Fleet) School District of St. Lucie County RFP # 15-08 1. INTRODUCTION.............................................................................................................................................................................................. 5 2. INSTRUCTIONS TO PROPOSERS............................................................................................................................................................... 5 3. REQUIRED PROPOSAL FORMAT...........................................................................................................................................................10 4. AWARD............................................................................................................................................................................................................11 5. CONTRACT PERIOD....................................................................................................................................................................................11 6. PAYMENT TERMS........................................................................................................................................................................................11 TERMS AND CONDITIONS.................................................................................................................................................................................11 SCOPEOF SERVICES.............................................................................................................................................................................................21 ATTACHMENT A - DRUG-FREE WORKPLACE CERTIFICATION........................................................................................................22 ATTACHMENT B - JESSICA LUNSFORD ACT COMPLIANCE AGREEMENT....................................................................................23 ATTACHMENT C - REFERENCES.....................................................................................................................................................................24 ATTACHMENT D- GREEN PROCUREMENT - ELECTRONIC PURCHASE ORDER PROCESS....................................................26 ATTACHMENT E - INSURANCE REQUIREMENTS AND HOLD HARMLESS AGREEMENT.......................................................27 ATTACHMENT F - PROJECT MANAGER CONTACT INFORMATION.................................................................................................29 ATTACHMENT G -STATEMENT OF "NO" RESPONSE.............................................................................................................................30 ATTACHMENT H - DEFINITIONS...................................................................................................................................................................31 ATTACHMENT J - PROPOSAL QUOTATION FORM....................................................................................................................................34 Page 4of35 Page 93 of 608 Request for Proposal GPS System and Installation for District Vehicles (Buses and White Fleet) School District of St. Lucie County RFP # 15-08 1. INTRODUCTION 1.1. About St. Lucie County Public Schools This is a Request for Proposal (RFP) for the Installation of GPS Tracking Systems on School Buses and White Fleet vehicles for The School District of St Lucie County, Florida. The proposed GPS tracking system shall be inclusive of all necessary communication/transmission and reception equipment, including any third party license fees and radio tower rental fees, if applicable; equipment; software; installation; training; and support. The current fleet is 389 buses, with 315 assigned a daily route. There are also about 160 "white fleet" vehicles used as staff cars, maintenance vehicles, warehouse and delivery, etc. The current system in use on District school buses is a radio based solution. 1.2. Minimum Qualifications The Contractor shall hold appropriate occupational licenses/and or other/license/certification required for the applicable service/work being performed The Contractor shall fully comply with Federal and State laws, County and Municipal ordinances and regulations in any manner affecting the performance of work. These licenses must be valid at the time of the proposal opening. A copy must be provided with proposal and updated annually. Contractor shall notify St. Lucie County School Board if any change occurs in regards to licenses. 2. INSTRUCTIONS TO PROPOSERS 2.1. Authorized SLPS Representative/Public Notices/SLPS Discretion Proposer's response to this RFP and any inquires by Proposer during this RFP process must be submitted in writing to the individual and address stated below. SLPS will consider only those inquiries submitted in writing (preferably via email) to the individual below on or before the time specified in Section 2.2, "RFP Schedule" for the submittal of written inquires prior to the Proposal opening time and date. To the extent SLPS determines, in its sole discretion, to respond to inquiry, such response will be made in writing and posted to DemandStar at www.demandstar.com and the St Lucie County School District Purchasing website. Kim Albritton, Coordinator of Business Services St. Lucie Public Schools Purchasing Department 4204 Okeechobee Road Ft. Pierce, FL 34947 kimberly.albritton@stlucieschools.org Ph: 772-429-3980/Fax: 772-429-3999 Solicitation responses, tabulation and award will be made public in accordance with Florida Statute 119.071 and Florida Statute 286.0113. The Board reserves the right to waive any formalities in any proposal and to accept any proposal which it considers to be in the best public interest, and to reject any or all proposals. The decision of the BOARD SHALL BE FINAL. Page 5 of 35 Page 94 of 608 Request for Proposal GPS System and Installation for District Vehicles (Buses and White Fleet) School District of St. Lucie County RFP # 15-08 2.2. Proposed RFP Schedule Listed below are the dates and time by which stated actions must be taken or completed. If SLPS determines, in its sole discretion, that it is necessary to change any of these dates and times, SLPS may issue an addendum to the RFP. All listed times are eastern standard times. Date Time Action July 29, 2014 RFP release date August 7, 2014, 3:00 PM Cut-off for Requests for Clarification and Technical Questions August 28, 2014, 3:00 PM Proposals Due 2.3. Proposer Inquires 2.3.1. SLPS is not liable for interpretations/misinterpretations or other errors or omissions made by the Proposer in responding to this RFP. The Proposer shall examine this RFP to determine if SLPS's terms and conditions and requirements are clearly stated. If, after examination of the various terms and conditions and requirements of this RFP, the Proposer believes there are any terms and conditions or requirements which remain unclear or which restrict competition, the Proposer may request, in writing, that SLPS clarify the terms(s) and condition(s) and requirement(s) specified by the Proposer. The Proposer must provide the Section(s), Subsection(s), Paragraph(s), and page number(s) that identify the conditions or requirements questioned by the Proposer. Requests for clarification and technical questions to this RFP must be received by SLPS not later than the date shown in Section 2.2, entitled "Proposed RFP Schedule", for the submittal of written inquires. The Proposers' failure to request clarification and submit questions by the date described above shall be considered to constitute the Proposers' acceptance of all of SLPS's terms and conditions and requirements. SLPS shall issue an addendum reflecting the questions and answers to this RFP, if any, which shall be sent to all Proposers as specified in Section 2.1. 2.3.2. Any inquiries from the Proposer concerning this RFP shall be submitted in writing to the individual identified in Section 2.1. All inquiries must be sent by email(kimberly.albritton@stlucieschools.org) and will be answered in an addendum that will be issued no later than seven (7) days before the due date. Inquiries must be legible and concise and must clearly identify the Proposer who is submitting the inquiry. 2.3.3.Respondents to this solicitation or Dersons actinLr on their behalf may not contact. between the release of the solicitation and the end of the 72 -hour period following the agency posting the notice of intended award. excluding Saturdays. Sundays. and State holidays, any employee or officer of the School Board of St. Lucie County concerning any aspect of this solicitation, except in writing to the authorized SLPS representative identified in section 2.1. Violation of this provision may be grounds for rejecting a response. 2.4. Pre -Proposal Meeting None 2.5. Proposal Due Date Proposer's response to this RFP shall be prepared in accordance with Section 3.0, Proposal Response Format. Proposals must be received by SLPS's authorized representative in SLPS's Purchasing Department located at 4204 Okeechobee Road, Ft. Pierce, FL 34947, no later than 3:00 p.m. on August 28, 2014, Page 6 of 35 Page 95 of 608 Request for Proposal GPS System and Installation for District Vehicles (Buses and White Fleet) School District of St. Lucie County RFP # 15-08 according to the time stamp located in SLPS's Purchasing Department Proposals or amendments to proposals that arrive after 3:00 p.m. on AUGUST 28. 2014 will not be accepted or considered for any reason whatsoever. Telephone, including facsimile and electronic mail proposals shall not be accepted at any time. At 3:00 p.m. on AUGUST 28. 2014, all timely proposals will be opened for the sole purpose of recording the names only of the Proposers submitting written proposals. If the Proposer elects to mail in its proposal package, the Proposer must allow sufficient time to ensure SLPS's proper receipt of the proposal package by the time specified above. Regardless of the delivery method, it is the responsibility of the Proposer to ensure that the proposal package arrives at SLPS's Purchasing Department by the proposal opening date and time specified above. Sealed proposals will be accepted up to, and no proposals may be withdrawn after, the deadline for proposal submission time and date shown above. The Proposer must submit one (1) original and five (5) copies. Only one copy needs to contain original signatures of the Proposer's authorized representatives on the document titled Request for Proposal - Require Response Form. The submittal containing original signature must be clearly marked "Original". The proposal must be submitted in a sealed envelope or box, marked RFP # 15-08: GPS System and Installation for District Vehicles. 2.6. Proposal Opening Date Proposals will be opened in the Business Services conference room (#415) located at 4204 Okeechobee Road, Ft. Pierce, FL 34947, on the date and at the time shown in Section 2.2, "Proposed RFP Schedule". All timely proposals will be opened for the sole purpose of recording the names only of the Proposers submitting written proposals. 2.7. Evaluation Criteria The Proposals received in response to this RFP will be evaluated and ranked, in accordance with the process and evaluation criteria contained below, by the Proposal Evaluation Committee. Responses will be evaluated in light of the material and substantiating evidence presented in the response, and not on the basis of what is inferred. After thoroughly reading and reviewing this RFP, each Evaluation committee member shall conduct his or her independent evaluation of the proposals received and grade the responses on their merit in accordance with the evaluation criteria set forth in the following table. Point assignments for each evaluation criterion will be at the discretion of each Evaluation Committee member. Point assignments of Committee members for the evaluation criteria will be added together for a gross total. This total for each Proposer will determine the order of the Proposer's ranking. EVALUATION FACTOR 1: APPROACH/METHODOLOGY (35 points) Briefly state the understanding and proposed solution of the proposer regarding the work to be done, outlined in the scope of services. Include the time frame (schedule) to install the system from award through system Page 7 of 35 Page 96 of 608 EVALUATION CRITERIA MAXIMUM ALLOWABLE POINTS A) Approach/Methodology 35 B) Experience and Qualifications 25 C) Cost 40 TOTAL POINTS 100 EVALUATION FACTOR 1: APPROACH/METHODOLOGY (35 points) Briefly state the understanding and proposed solution of the proposer regarding the work to be done, outlined in the scope of services. Include the time frame (schedule) to install the system from award through system Page 7 of 35 Page 96 of 608 Request for Proposal GPS System and Installation for District Vehicles (Buses and White Fleet) School District of St. Lucie County RFP # 15-08 "go -live" date. The Committee will review the Proposer/Contractor's proposed solution, add-on options, ability to provide, schedule and manage personnel, provide equipment/supplies, support and services as required by the District, particularly as demonstrated in other similar project environments, particularly in school districts. The Proposers should also include implementation plans, training information and systems support information. EVALUATION FACTOR 2: EXPERIENCE AND QUALIFICATIONS (20 points) The Contractor's ability to meet all of the requirements regarding licensing, insurance will be considered by the Committee. This review will include the Contractor's ability to retain contracts, perform satisfactorily within each contract, to meet all of the overall demands set forth by this RFP. Additionally, the Contractor's ability to remain current on all industry standards and improving trends and discipline will be considered in this portion of the evaluation. Contractor's performance based on references may be reviewed and evaluated, particularly in areas of expertise, responsiveness, ability to provide service, Proposer's resources available to the School District for this contract, such as personnel, equipment, supplies, services, and other related resource factors to the proposer's professional expertise. This section will include evaluation of the proposer's working credentials of its company, technical and professional personnel will include preferably the vendor maintaining a service center within St. Lucie County city limits. This review may also include, but not be limited to, the Proposer's financial stability, as evidenced in the ability to provide ongoing adequate personnel, supplies, materials and services to complete projects and meet requirements within allotted time schedules. References will be evaluated under this category. a. State whether the proposer is local, regional or national. b. Give the location of the office from which the work is to be done. C. Describe the range of services offered. d. Describe the experience of the proposer in relation to GPS Systems implementation, installation and support. Describe similar projects/solutions the Proposer has completed. e References from at least three (3) other agencies, preferably school districts for which similar services are currently being performed or services which have been performed in the past three (3) years. Provide this information on Attachment C. f. Identify the specific individuals who would serve the District on a day-to-day basis as the primary points of contact and be responsible for the service of the proposer. The individuals identified shall be available within 24 hours' notice by telephone to accomplish the following: 1 Attend meetings. 2. Respond to telephone calls. 3. Respond to specific inquiries. g. List any experience you have working with GPS systems (specifically with School Bus Fleets), Skyward Software, Trapeze and any other relevant experience that would pertain to this solicitation. EVALUATION FACTOR 3: COST (40 points) The Contractor's ability to provide realistic, competitive and economical pricing and corresponding increases for each renewal option year will be reviewed, compared, and evaluated by the Selection Committee. Proposers submitting the lowest prices will receive the highest scores for this evaluation factor. The solution should be priced in two ways, a price for upfront purchase of equipment and then a monthly Page 8 of 35 Page 97 of 608 Request for Proposal GPS System and Installation for District Vehicles (Buses and White Fleet) School District of St. Lucie County RFP # 15-08 or yearly cost for software and other expenses for a 5 year term, as well as a monthly or yearly cost for a lease purchase agreement for a 5 year term for all items. Data pricing should be listed separate from other monthly rates. The required solution should be priced and then an add-on price per option included as described in the scope of services. For add-on options, please state if the option is available as a stand- alone product and the cost as a standalone if different (you may list the item twice if the cost varies based on standalone or package price). Installation of new units and removal of old units should be included as part of the pricing. Removal is not needed for white fleet vehicles. Proposal should state warranty period for units and how warranty is administered, including if there is an allowance for spare units. The failure of any firm to provide detailed information regarding proposal elements described in Section 2.7 may result in the reduction of points in the evaluation process. 2.8. Selection Process The Evaluation Committee will evaluate the Proposals received in response to this RFP based on the Evaluation Criteria in Section 2.7. 2.9. Posting of Recommended Selection The recommended selection, if any, will be posted for review by interested parties in the St. Lucie Public Schools Purchasing Department and with Demandstar at www.demandstar.com If the Proposer desires to protest the recommended selection(s), if any, the Proposer must file with the Office of Purchasing: Written notice of intent to protest within seventy-two (72) hours (three (3) business days) of the posting of the recommended selection. SLPS shall not extend or waive this time requirement for any reason whatsoever. 2. A formal written protest by petition within ten (10) calendar days of the date of the notice of protest was filed. 3. Failure to file in writing a notice of intent to protestor a formal protest by petition within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. (Note: Florida Statutes 120.57(3) and School Board Policy 7.701 contain entire procedure for filing). 2.10. Proposal Validity Period Any submitted proposal, shall in its entirety, remain a valid proposal for one year after the proposal submission date. 2.11. Disposition of Proposals All proposals become the property of SLPS, and SLPS shall have the right to use all ideas, and/or adaptations of those ideas, contained in any proposal received in response to this RFP. Any parts of the proposal or any other material(s) submitted to SLPS with the proposal that are copyrighted or expressly marked as "confidential", "proprietary", or "trade secret", will be exempted from the "open records disclosure requirements" of Chapter 119, Florida Statutes, but only to the extent expressly authorized by Page 9 of 35 Page 98 of 608 Request for Proposal GPS System and Installation for District Vehicles (Buses and White Fleet) School District of St. Lucie County RFP # 15-08 Florida law. If Proposer wishes to mark items as confidential or exempt, the Proposer must also reference the specific law that allows the exemption. SLPS's selection or rejection of a proposal will not affect this exemption. 2.12. Economy of Presentation SLPS is not liable for any costs incurred by a Proposer in responding to this RFP including, without limitation costs for oral presentations requested by SLPS, if any. 2.13. Verbal Instructions No negotiations, decisions, or actions shall be initiated or executed by the Proposer as a result of any discussions with any SLPS employee. Only those communications that are in writing from the authorized SLPS representative identified in section 2.1 of this RFP shall be considered as duly authorized expression on behalf of SLPS. 3. REQUIRED PROPOSAL FORMAT The Proposer shall not alter the RFP in any way. The contract, if any, resulting from the RFP shall attach the entire RFP and incorporate the RFP by reference. To facilitate analysis of its proposal, it is highly recommended that the Proposer prepare its proposal in accordance with the instructions outlined in this section. SLPS emphasizes that the Proposer concentrate on accuracy, completeness, and clarity of content. The Proposer must use sections and tabs which are clearly identified and also must number and label all parts, pages, figures, and tables in its proposal. Additional tabs may be appended which contain any other pertinent matters which the proposer wishes SLPS to take into consideration in reviewing the proposal. Proposer's sealed response to this RFP must be sent or hand -delivered to SLPS's authorized representative at the address listed in Section 2.1 above. Proposals should be submitted in two parts: a technical proposal and a business proposal. The technical proposal addresses the requirements of the RFP. The business proposal identifies the costs. The Technical proposal should be labeled envelope or box "A" and the Business proposal should be labeled envelope or box "B". All proposals submitted must be sealed. Proposal Sections (use sections and tabs which are clearly identified). Technical Proposal - Envelope or Box "A" 1. Require Response Form 2. Executive Summary as described in Executive Summary Requirements (3.1) 3. Approach/Methodology 4. Experience and Qualifications 5. Attachments. Must be clearly labeled with the pertinent section/question number. 6. Written opinion of an attorney licensed to practice law pursuant to Section 287.084(1)(a). Business Proposal - Envelope or Box "B" Attachment A - Cost of Services 1. Cost Proposal 3.1. Executive Summary Requirements Page 10 of 35 Page 99 of 608 Request for Proposal GPS System and Installation for District Vehicles (Buses and White Fleet) School District of St. Lucie County RFP # 15-08 Each conforming response will contain an executive summary of not more than two pages in length. The purpose of the executive summary is to explain the features and benefits of the prospective vendor's offer(s). The Executive Summary should briefly introduce the potential vendor to the Evaluation Committee; describe the vendor's approach to solutions sought by the RFP; describe the major features and benefits of the prospective vendor's approach; offer insight into risks that may arise from this RFP or the vendor's response; provide a generalized pricing summary (detailed pricing will be required in the pricing section of the response); an explanation of how pricing for the proposal was arrived at; any pricing constraints applied to the RFP. 3.2. Incorporated References Please write out all responses in full. Do not "incorporate" brochure or product literature references, direct the reader to Web pages, or refer to other third -party documentation in this response. Clearly label all supporting material. The Evaluation Committee is not responsible for gathering information from multiple sources to form and assess a complete response. Responses will be evaluated exactly as written, except in the narrow circumstances noted in this RFP. 4. AWARD All proposals will be evaluated in accordance with the evaluation criteria specified in this document. Based on the proposals received, the Board may elect to proceed based on any of the following options, but will not necessarily be limited only to these options: (1) Award to the best initial proposal without any further discussion or negotiation; (2) Negotiate with the highest ranked firm or firms (the Board reserves the right to make multiple awards), or; (3) require the top ranked firms to make oral presentations. Proposers are advised to provide a competitive offer with the initial proposal since the District reserves the right to award a contract based on initial proposals without further discussion or negotiation. The proposal(s) most advantageous to the Board, at its sole discretion, will be selected. The Board reserves the right to negotiate out unacceptable clauses or restrictions incorporated within an otherwise acceptable proposal. In the event that a mutually acceptable contract between the Board and the selected Proposer cannot be successfully negotiated and executed, the Board reserves the right to discontinue negotiations with such Proposer and to negotiate and execute a contract with the next highest ranked Proposer. Award will not be based solely on economics, but rather an evaluation of all aspects of the proposal. The Board reserves the right to make multiple awards. 5. CONTRACT PERIOD The initial contract period will be a one (5) year term with the option to renew the contract for three (3) additional one-year periods, at the same terms and conditions of the initial contract period. The contract may be renewed, by mutual written agreement between the parties. 6. PAYMENT TERMS The District's payment terms are pursuant to Chapter 218, Florida Statutes; Florida Prompt Payment Act. Itemized invoices, each bearing the Purchase Order Number must be mailed on the day of shipment. Invoicing subject to cash discounts will be mailed on the day that they are dated. TERMS AND CONDITIONS 7. INDEMNIFICATION f HOLD HARMLESS AGREEMENT Page 11 of 35 Page 100 of 608 Request for Proposal GPS System and Installation for District Vehicles (Buses and White Fleet) School District of St. Lucie County RFP # 15-08 The successful proposer(s) shall, in addition to any other obligation to indemnify the St. Lucie County School District and to the fullest extent permitted by law, protect, defend, indemnify and hold harmless the School District, their agents, officers, elected officials and employees from and against all claims, actions, liabilities, losses (including economic losses), costs arising out of any actual or alleged; A. bodily injury, sickness, disease or death, or injury to or destruction of tangible property including the loss of use resulting there from, or any other damage or loss arising out of, or claimed to have resulted in whole or in part from any actual or alleged act or omission of the vendor, subcontractor, anyone directly or indirectly employed by any of them, of anyone for whose acts any of them may be liable in the performance of the work, or B. violation of law, statute, ordinance, governmental administration order, rule or regulation by vendor in the performance of the work, or C. liens, claims or actions made by the vendor or any subcontractor or other party performing the work The indemnification obligations hereunder shall not be limited to any limitation on the amount, type of damages, compensation or benefits payable by or for the vendor of any subcontractor under workers' compensation acts; disability benefit acts, other employee benefit acts or any statutory bar. Any costs or expenses, including attorney's fees, incurred by the St. Lucie County School District to enforce this agreement shall be borne by the vendor. Awardees(s) recognize the broad nature of this indemnification and hold harmless article, and voluntarily makes this covenant and expressly acknowledges the receipt of TEN DOLLARS payable upon receipt of first invoice and other good and valuable consideration provided by the District in support of this indemnification in accordance with the laws of the State of Florida. This article will survive the termination of this contract. 8. ACCESS AND AUDITS The vendor shall maintain adequate records to justify all charges, expenses, and costs incurred in estimating and performing the work for at least three (3) years after completion of the contract. The School District shall have access to all records, documents and information collected and/or maintained by others in the course of the administration of the contract. This information shall be made accessible to the School District upon request. It shall be the vendor's responsibility to ensure that all required records are provided to the School District at the vendor's expense. 9. ENTIRETY OF CONTRACTUAL AGREEMENT The School District and the vendor agree that this RFP sets forth the entire agreement between the parties, and that there are no promises or understandings other than those stated herein. None of the provisions, terms and conditions contained in this document may be added to, deleted, modified, superseded or otherwise altered, except by written instrument executed by the parties hereto. A purchase order will be released, after award, for any work to be performed as a result of this RFP. The RFP, negotiated term, and the corresponding purchase order will constitute the complete agreement between awarded vendors and the District. 10. SCHOOL DISTRICT OF ST. LUCIE COUNTY, FLORIDA RIGHTS The School Board reserves the right to: A. Reject any and all offers received as a result of this proposal. Page 12 of 35 Page 101 of 608 Request for Proposal GPS System and Installation for District Vehicles (Buses and White Fleet) School District of St. Lucie County RFP # 15-08 B. Disqualify a bidder from receiving the award if such proposer, or anyone in the proposer's employment, has previously failed to perform satisfactorily in connection with public bidding or contracts. C. Seek clarification of information submitted and to waive minor irregularities in any proposal. D. Accept and utilize any and all ideas submitted in any proposal. E. Negotiate further with any bidder responding to this proposal if it will serve the best interest of the School District. F. Select and award the contract to the responsive bidder providing the best value to the School District. G. If the School District determines additional features, service, modifications, or deletions are needed and it is in the District's best interest, the District may enter into negotiations with the vendor to amend the contract. H. Select and award services to more than one vendor if it will serve in the best interest of the School District 11. CANCELLATION OF AWARD /TERMINATION A. The District reserves the right to terminate the agreement between the parties, at any time and for any reason, upon giving 30 days prior written notice to the vendor. The District will only be required to pay to the service provider(s) that amount of the contract actually performed to the date of termination. B. The School District reserves the right to immediately terminate the contract by providing written notice to the vendor if the School District determines any of the following have occurred: The vendor knowingly furnished any statement, representation, warranty or certification in connection with the solicitation or the contract, which representation is materially false, deceptive, incorrect, or incomplete. II. The vendor fails to perform to the School District's satisfaction any material requirement of the contract or defaults in performance of the contract. III. The performance of the contract is substantially endangered by the action or inaction of the vendor, or such occurrence can be reasonably anticipated. IV. The vendor violates any federal, state or local laws. V. The State enacts a law, which removes or restricts the authority of the School District to conduct all or part of its function. Such termination is to be effective as of the date specified in the notice to vendor. Upon receipt of such notice, vendor shall: (i) discontinue all work in accordance with the School District's instructions, (ii) terminate all existing orders and subcontracts insofar as such orders and subcontracts relate to the performance of the terminated work. Upon termination, vendor shall deliver to School District those goods for which School District has made payment, including all Goods in manufacture, but not yet completed and all Work Products, whether or not in final form, created by vendor or its subcontractor prior to termination. Cancellation of contract by the successful Proposer may result in removal from Bidders'/Proposers' list for a Page 13 of 35 Page 102 of 608 Request for Proposal GPS System and Installation for District Vehicles (Buses and White Fleet) School District of St. Lucie County RFP # 15-08 period of three years. 12. DEFAULT In the event that the successful bidder should breach this contract the District reserves the right to seek remedies in law and/or in equity. 13. MINOR PROPOSAL EXCEPTIONS This School District reserves the right to waive minor deviations or exceptions in proposal's providing such action is in the best interest of the School District of St. Lucie County. Minor deviations/exceptions are defined as those that have no adverse effect upon the School District's interest and would not affect the outcome of the award by giving a respondent an advantage or benefit not enjoyed by other respondents. 14. NON - EXCLUSIVE RIGHTS The right to provide the commodities and services, which will be granted under the contract, shall not be exclusive. The School District reserves the right to contract for and purchase commodities and services from as many firms as it deems necessary without infringing upon or terminating the contract. 15. LEGAL REQUIREMENTS It shall be the responsibility of the vendor to be knowledgeable of all federal, state, county and local laws, ordinances, rules and regulations that in any manner affect the items covered herein which may apply and applicable to the performance of the Work, including but not limited to all laws, rules, regulations and ordinances pertaining to occupational health and safety. Lack of knowledge by the proposer(s) will in no way be a cause for relief from responsibility. Vendors doing business with the District are prohibited from discriminating against any employee, applicant, or client because of race, creed, color, national origin, sex or age with regard to but not limited to the following: employment practices; rates of pay or other compensation methods; and training selection. 16. CONFLICT OF INTEREST All Proposers must disclose the name of any officer, director, or agent who is also an employee of the District. All Proposers must disclose the name of any District employee who owns, directly or indirectly, any interest in the Proposers' business or any of its branches. 17. PUBLIC RECORDS LAW All proposal documents or other materials submitted by the proposer in response to this RFP will be open for inspection by any person and in accord with Chapter 119, Florida Statutes. The Contractor will comply with Section 119.0701, F.S. This means that during the contract term, the Contractor will: 1) keep and maintain all public records, as defined by law; 2) provide access to the public records on the same terms and conditions that the District would provide access to the public records at a cost not to exceed the cost authorized by law; and 3) ensure that exempt or confidential information contained in the public records is not disclosed except as authorized by law. At the conclusion of the contract, the Contractor will transfer to the District, at no cost to the District, all public Page 14 of 35 Page 103 of 608 Request for Proposal GPS System and Installation for District Vehicles (Buses and White Fleet) School District of St. Lucie County RFP # 15-08 records in the Contractor's possession and destroy all duplicate public records held by the Contractor that are exempt or confidential. All records stored electronically will be provided to the District in an electronic format acceptable to the District. 18. PERMITS AND LICENSES The Proposer(s) will be responsible for obtaining any necessary permits and licenses and will comply with laws, rules, and regulations whether state or federal and with all local codes and ordinances without additional cost to the District 19. INTELLECTUAL PROPERTY RIGHTS The proposer(s) will indemnify and hold harmless, the District from liability of any nature or kind, including costs and expenses for or on account of any copyrighted, service marked, trademarked, patented or unpatented in- vention, process, article or work manufactured or used in the performance of the contract, including its use by the District. If the proposer(s) uses any design, device, materials or works covered by letters, service mark, trademark, patent, copyright or any other intellectual property right, it is mutually agreed and understood without exception that the proposal prices will include all royalties of costs arising from the use of such design, device, or materials in any way involved in the work This article will survive the termination of any contract with the School District. 20. SUB -CONTRACTS Nothing contained in this specification will be construed as establishing any contractual relationship between any sub-proposer(s) and the District. The proposer(s) will be fully responsible to the District for the acts and omissions of the Sub-Proposer(s) and their employees. After award of contract, any changes in subcontractors or sub -proposers shall require prior School District written approval. If Proposer intends to utilize subcontractors, include with the response a detailed list of firms (include Firm Name, Licenses, and intended scope of work). 21. INDULGENCE Indulgence by the District on any non-compliance by the proposer does not constitute a waiver of any rights under this proposal. 22. PUBLIC ENTITY CRIMES Pursuant to Section 287.133, F.S., as amended, a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid/RFP on a contract to provide any goods or services to a public entity, may not submit a bid/RFP on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids/RFPs on leases of real property to a public entity, may not be awarded or perform work as a vendor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. The Proposer(s) certifies by submission of this RFP, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this trans- action by any Federal department or agency. 23. ASSIGNMENT OF CONTRACT AND f OR PAYMENT Neither the contract resulting from this RFP, if any, nor any duties or obligations under such contract shall be assignable by the Proposer without the prior written consent of SLPS. Any contract resulting from this RFP Page 15 of 35 Page 104 of 608 Request for Proposal GPS System and Installation for District Vehicles (Buses and White Fleet) School District of St. Lucie County RFP # 15-08 may be amended only in writing signed by the Proposer and SLPS with the same degree of formality evidenced in the contract resulting from this RFP. 24. RIGHTS AND PRIVILEGES All rights and privileges accorded to the state as buyer by chapter 672, Florida Statutes, shall apply to any transactions (s) resulting from this proposal. Any attempt by respondent to limit such rights shall have no force and effect Warranties submitted with your proposal, either appearing separately or included in reprinted literature and price lists, shall not be acceptable and provisions herein take precedence. 25. CONTRACT VARIANCES AND EXCEPTIONS Vendor shall provide any variances, exceptions, or variations to requirements, specifications, products, and/or services outlined in this proposal. Use additional sheets if needed. 26. DISCLAIMER This Request for Proposal (RFP) is not an offer of purchase. It is a request for product/service information and costs to assist the School District of the School District of St. Lucie County to make an acquisition decision and enter into a contract with the successful proposing firm for the services outlined in the Scope of Work and the Proposal. Neither the schools, the Purchasing Department, nor any other department or person are authorized to make a commitment until this solicitation process has been completed and a written purchase order is provided to the successful proposing firm. 27. ANNUAL APPROPRIATION Notwithstanding anything in the Agreement to the contrary, the Agreement shall be subject to annual review by the School Board and the School Board may elect to not renew the Agreement The School Board's performance and obligation to pay under this agreement will be subject to and contingent upon the availability of funds appropriated by the School Board of St. Lucie County or otherwise lawfully expendable for the purposes of such agreement for the current and future periods. The School Board shall give notice to the contracting party of the non-availability of such funds when the School Board has knowledge thereof. Upon receipt of such notice by the Contracting Party, the Contracting Party shall be entitled to payment only for those services performed prior to the date notice is received. 28. JOINT PROPOSAL In the event multiple proposers submit a joint proposal in response to the RFP, a single proposer shall be identified as the Prime Vendor. If offering a joint proposal, Prime Vendor must include the name and address of all parties of the joint proposal. Prime Vendor shall provide all bonding and insurance requirements, execute any Contract, complete the REQUIRED RESPONSE FORM shown herein, and have overall and complete accountability to resolve any dispute arising within this contract. Only a single contract with one proposer shall be acceptable. Prime Vendor responsibilities shall include, but not be limited to, performing of overall contract administration, preside over other proposers participating or present at District meetings, oversee preparation of reports and presentations, and file any notice of protest and final protest as described herein. Prime Vendor shall also prepare and present a consolidated invoice(s) for services performed. The District shall issue only one check for each consolidated invoice to the Prime Vendor for services performed. Prime Vendor shall remain responsible for performing services associated with response to this RFP. Page 16 of 35 Page 105 of 608 Request for Proposal GPS System and Installation for District Vehicles (Buses and White Fleet) School District of St. Lucie County RFP # 15-08 29. STATE LICENSING REQUIREMENTS All corporations seeking to do business with the State of Florida shall, at the time of submitting a proposal in response to this RFP, either be on file or have applied for registration with the Florida Department of State in accordance with the provisions of Chapter 607, Florida Statutes. A colo of the registration/application must be furnished to SLPS when submitting the proposal. The successful Proposer, if any, shall be on file with the Florida Department of State at the time of execution of a contract resulting from this RFP, if any. Similarly partnerships seeking to do business with the State shall, at the time of submitting such a proposal, have complied with the applicable provisions of Chapter 620, Florida Statutes. A statement shall be required indicating that the Proposer is a corporation or other legal entity. If subcontractors are used, a statement shall also be required indicating that all subcontractors are registered with the State of Florida in accordance with Chapter 607 or 620, Florida Statutes, providing their corporate charter numbers. For additional information, the Proposer shall contact the Florida Secretary of State's Office at (850) 245-6500. 30. PROCUREMENT RULES The Proposer is solely responsible for the accuracy and completeness of its proposal. Errors or omissions may be grounds for SLPS's rejection of the proposal. 31. FORCE MAJEURE Under the resulting contract, if any, neither Purchaser nor vendor shall be responsible or liable for, or deemed in breach because of, any delay in the performance of their respective obligations due solely to circumstances beyond the reasonable control and without the fault or negligence of the party experiencing such delay, including, but not limited to, acts of God; unusually severe weather conditions; strikes or other labor difficulties; riots; requirements, actions or failures to act on the part of governmental authorities; inability despite due diligence to obtain required permits or licenses; accident; fire; damage to or breakdown of necessary facilities; or transportation delays or accidents (such causes hereinafter called "Force Majeure") provided, however, the party experiencing the Force Majeure shall exercise due diligence in endeavoring to overcome any Force Majeure impediment to its performance, but settlement of its labor difficulties shall be entirely within its discretion; and provided further that the party experiencing the Force Majeure shall promptly give oral notification to the other party. Such oral notification shall be confirmed in writing within five (5) days after such party has learned of the Force Majeure and every thirty (30) days thereafter, and such written notification shall give a full and complete explanation of the Force Majeure delay and its cause, the status of the Force Majeure, and the actions such party is taking and proposes to take to overcome the Force Majeure. The party experiencing the delay shall undertake reasonable measures to make up for the time lost through delay without additional Compensation. If performance by either party is delayed due to Force Majeure, the time for that performance shall be extended for a period of time reasonably necessary to overcome the effect of the delay, subject, however, to Purchaser's right to terminate the contract in whole or in part. 32. AMENDMENT OF CONTRACT Any contract resulting from this RFP may be amended only in writing signed by the awarded vendor(s) and Coordinator of Business Services. 33. GOVERNING LAW AND JURISDICTION Any contract resulting from this RFP shall be governed by the laws of Florida, without giving effect to the choice of laws principles thereof, and is deemed to have been executed, entered into and performed within Page 17 of 35 Page 106 of 608 Request for Proposal GPS System and Installation for District Vehicles (Buses and White Fleet) School District of St. Lucie County RFP # 15-08 Florida. The parties hereby irrevocably submit to jurisdiction in Florida, and venue shall lie in the St. Lucie County Courts. The parties hereby waive any objection to such jurisdiction and venue. 34. SEVERABILITY In the event any provision, or any part or portion of any provision of a resulting contract from this RFP shall become or be declared unlawful, invalid, void or otherwise unenforceable, the rights and obligations of the parties shall be reduced only as much as is required to remove the unenforceability. The balance of the contract shall remain of full force and effect. 35. NON -WAIVER OF RIGHTS The failure of Purchaser to demand strict performance of the terms of, or to exercise any right conferred in, the resulting contract shall not be construed as a waiver or relinquishment of its right to assert or rely upon any such term or right in the future, or consent to any continuing or subsequent failure or breach. 36. ETHICAL BUSINESS PRACTICES It shall be unethical for any person to offer, give, or agree to give any Board employee, or for any Board employee to solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, or preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or performing in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, subcontract, or to any solicitation or proposal therefore. It shall be unethical for any payment, gratuity, or offer of employment to be made by or on behalf of any other party under a contract to the awarded firm or any person associated therewith, as an inducement for the award of a subcontract or order. 37. SECTION 287.084(1)(A). FLORIDA STATUTES In accordance with Section 287.084(1)(a), Florida Statutes, if the low bid is submitted by vendor whose principal place of business is out of state or political subdivision thereof which grants a preference to a person whose principal place of business is in such state, then a preference to the lowest responsible and responsive vendor having a principal place of business within Florida shall be granted, which preference is equal to the preference granted by the state or political subdivision thereof in which the lowest responsible and responsive vendor has its principal place of business. If the low bid is submitted by a vendor whose principal place of business is located outside the state and that state does not grant a preference in competitive solicitation to vendors having a principal place of business in that state, then the preference to the lowest responsible and responsive vendor having a principle place of business in Florida shall be five (5) percent. Out-of-state vendors must submit a written opinion of an attorney licensed to practice law in that foreign state, as to the preferences, if any or none, granted by the law of that state to its own business entities whose principal place of business are in that state in the letting of any or all public contracts 38. ADDITIONAL TERMS AND CONDITIONS 38.1. Firm Bids Purchasing may make an award within (90) days after the date of the bid opening, during which period Page 18 of 35 Page 107 of 608 Request for Proposal GPS System and Installation for District Vehicles (Buses and White Fleet) School District of St. Lucie County RFP # 15-08 bids shall remain firm and shall not be withdrawn. If award is not made within (90) days, a bid shall remain firm until either Purchasing awards the contract or Purchasing receives from the bidder written notice that the bid is withdrawn. Any bid that expresses a shorter duration may, at Purchasing's sole discretion be accepted or rejected. 38.2. Negotiations To assure full understanding and responsiveness to the solicitation requirements, discussions may be conducted with qualified offerors. The offerors shall be accorded fair and equal treatment prior to the submittal date specified in the request for proposal with respect to any opportunity for discussion and revision of proposals. After the submittal date, the School District reserves the right to select the top ranked proposals and conduct discussions with those offerors. Such discussions may result in changes to the RFP and the offerors' proposal as deemed to be in the best interests of the School District. 38.3. Product Demonstration As part of the evaluation process, the Evaluation Committee reserves the right to ask for a demonstration of products and systems contained within a potential vendor's proposal to assess the proposed technology. 38.4. Correction of Work The contractor shall promptly correct all work that fails to pass inspection or is rejected by the owner as defective or as failing to conform to the contract documents whether observed before or after substantial completion and whether or not fabricated, installed or completed. The contractor shall bear all costs of correcting such rejected work, including compensation for the owner's additional services made necessary thereby. All work shall be performed to a high standard. In the event that a contractor fails to complete and/or pass inspection, the vendor will be advised of such. Habitual reprimands and failing to complete the work in a timely manner or as specified will result in that vendor forfeiting their award and elevating another vendor to fill the vacancy created. 38.5. Product Version Purchase orders shall be deemed to reference a manufacturer's most recently release model or version of the product at the time of the order, unless the District specifically requests in writing an earlier model or version and the Contractor is willing to provide such model or version. 38.6. New/Upgrade Products If new or upgrade products are made available by the product manufacturer, the bidder of such items shall submit that upgraded item along with a notation stating that it is the new upgraded product of a discontinued item. A reasonable price must be submitted for each items requested. 38.7. Objections And Concerns Regarding Provisions In The Terms and Conditions The prospective Vendor must raise detailed concerns and objections, if any, to all objectionable provisions of the Terms and Conditions in its offer. The Evaluation Committee will consider these objections during the evaluation process. The Evaluation Committee may decline offers that pose significant objections to the terms of the Terms and Conditions. Page 19 of 35 Page 108 of 608 Request for Proposal GPS System and Installation for District Vehicles (Buses and White Fleet) School District of St. Lucie County RFP # 15-08 38.8. Family Educational Rights and Privacy Act (FERPA) Any proposer and/or awarded recipient must acknowledge and agree to comply with Family Educational Rights and Privacy Act (FERPA) and all State and Federal laws relating to the confidentiality of student records. [REMAINDER OF PAGE INTENTIALLY LEFT BLANK] Page 20 of 35 Page 109 of 608 Request for Proposal GPS System and Installation for District Vehicles (Buses and White Fleet) School District of St. Lucie County RFP # 15-08 SCOPE OF SERVICES The School District of St Lucie County, Florida is issuing an RFP to update its current GPS system for its school buses and white fleet vehicles. The current bus fleet is 389 buses, with 315 assigned a daily route. There are also approximately 160 white fleet vehicles that are used as staff cars, maintenance vehicles, warehouse and delivery, etc. The current system in use on District school buses is a radio based solution purchased in 2006 from Everyday Wireless, now Synovia Solutions. We are currently using Trapeze AVL software to extract data from those units as well as other Trapeze software for routing and fleet processes. Our student and business software provider is Skyward. We process payroll though True Time, a component of Skyward. Rather than list specific criteria, in order to promote a wide variety of responses and not be too limiting in our requirements, we are going to list some basic requirements that should be included in any proposal and then a list of optional services we may be interested in. Feel free to include options that we may not have thought of that would enhance the system. The solution should be priced in two ways, a price for upfront purchase of equipment and then a monthly or yearly cost for software and other expenses for a 5 year term, as well as a monthly or yearly cost for a lease purchase agreement for a 5 year term for all items. Data pricing should be listed separate from other monthly rates. The required solution should be priced and then an add-on price per option included as described above. For add-on options, please state if the option is available as a stand-alone product and the cost as a standalone if different. Installation of new units and removal of old units should be included as part of the pricing. White fleet vehicles will not require removal of existing systems. Proposal should state warranty period for units and how warranty is administered, including if there is an allowance for spare units. Required Hardware and Services 1. GPS transceiver for school buses, cellular based, preferably with a choice of providers, capable of "breadcrumb" tracking of vehicles' location, speed, direction, engine idling, etc. Should also have the capability to monitor events including but not limited to, activation of yellow and red pupil lights, passenger door opening, emergency door opening, etc. Will also be able to access and report on vehicle diagnostics transmitted from the JBus port. 2. GPS transceiver for "white fleet" vehicles, cellular based, preferably with a choice of providers, capable of "breadcrumb" tracking of vehicles' location, speed, direction, engine idling, etc. Will also be able to access and report on vehicle diagnostics transmitted from the OBD port. 3. Software appropriate to support the functions of the above hardware, including robust reporting of information and the ability to set email, text, or other alerts to the appropriate person on user selected events that are monitored. Will preferably be web based and hosted. Please include details on the hosting environment and contingency plans for data storage and backup. Optional Solutions (In no particular order) 1. Solution to send route info from Trapeze or other routing software to a terminal on the bus for sub drivers with an option for voiced turn by turn directions. 2. Solution for time data to interface with True Time component in Skyward. 3. Solution to do paperless pre/post trip inspections. 4. Solution for routing software that interfaces with AVL software 5. Solution for incident management software (phone calls, complaints, accidents, etc.) 6. Solution for two-way messaging to drivers 7. Any other solution that complements the AVL system Page 21 of 35 Page 110 of 608 Request for Proposal GPS System and Installation for District Vehicles (Buses and White Fleet) School District of St. Lucie County RFP # 15-08 ATTACHMENT A - DRUG-FREE WORKPLACE CERTIFICATION Preference must be given to vendors submitting a certification with their bid/Bid certifying they have a drug-free workplace in accordance with Section 287.087, Florida Statutes. This requirement affects all public entities of the State and becomes effective January 1, 1991. The special condition is as follows: IDENTICAL TIE BIDS - Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program, a business shall: 1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted. 6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. COMP AUTHORIZED SIGNATU TE Page 22 of 35 Page 111 of 608 Request for Proposal GPS System and Installation for District Vehicles (Buses and White Fleet) School District of St. Lucie County RFP # 15-08 ATTACHMENT B - JESSICA LUNSFORD ACT COMPLIANCE AGREEMENT Effective immediately, any vendor or contractor conducting business with a Florida School District must submit to a Level 2 fingerprint screening. This includes any vendor or contractor that may: Be at school when students are present; Have direct contact with students; or Have access to or control of school funds Pursuant to Florida Statue 10 12.3 2 background and criminal history checks must be completed and results must be cleared prior to your start date. If you have any questions please contact the Human Resources Department at 772-429.7500 or Fingerprints@stlucieschoolsorg. Results will be received and reported to the Human Resources Department. The cost for the national Background check (FDLE and FBI check) is $76.50 and must be paid prior to being printed. To schedule a fingerprinting appointment: 1. Visit www.fieldprintflorida.com 2. Click on the "Schedule an Appointment" button. 3. Enter an email address under "New Users/Sign Up" and click the "Sign Up" button. Follow the instructions for creating a Password and Security Question and then click "Sign Up and Continue". 4. Select "I know my Fieldprint Code" and one of the following codes: FPStLucieBadge (badge only) FPStLucieVendorBPrints (prints and badge) 5. Enter the contact and demographic information required by the FBI and schedule a fingerprint appointment at the location of your choosing. 6. At the end of the process, print the Confirmation Page. Take the Confirmation Page with you to your fingerprint appointment, along with two forms of identification. 7. If you have any questions or problems, you may contact our customer service team at 877-614-4364 or customerservice@fieldprint.com. ALL contractors will be required to purchase a Contractor ID badge through FieldPrint at the cost of $10.00. You must submit a copy of a photo !D to Human Resources at 4204 Okeechobee Road, Ft. Pierce FL 34947 Attn: Lynn Louderback or email to fingerprintingPstlucieschools.org prior to receiving the Contractor ID badge. In addition, please provide written verification to the St Lucie County School District that you have cleared all employees with the sexual offender/predator databases at http://www.floridasexoffender.net and http://www.nsopr.gov. Verification should be mailed to St. Lucie County School District, 4204 Okeechobee Road, Fort Pierce, Florida 34947 Attn. Lynn Louderback, Fingerprint Specialist, Human Resources. As you add new employees, please contact the Human Resources office to make appointments for fingerprinting. The Vendor certifies it will comply with the requirements of the Jessica Lunsford Act (Section 1012.465. Florida Statutesl in regards to fingerprinting and level 2 background screenings of all employees and any subcontractors employees who will have access to any District school or property when students may be present, or will have direct contact with any student: or have access to or control of school funds. Vendor's failure to comply with this requirement will constitute a material breach of contract. Vendor is responsible for all costs incurred to comply with this requirement. Vendor/Company Name Printed - Authorized Representative's Name Signature of Authorized Representative Page 23 of 35 Page 112 of 608 Request for Proposal GPS System and Installation for District Vehicles (Buses and White Fleet) School District of St. Lucie County RFP # 15-08 ATTACHMENT C - REFERENCES Please submit a list of at least six (6) references, preferably School Districts in which you are currently providing similar services or have provided similar services within the past (3) three years. CURRENT CUSTOMER REFERNCES 1. Client Name Address_ City State Zip Code Telephone _ Fax Client Contact Person 2. Client Name Add City State Zip Code Telephone _ Fax Client Contact Person 3. Client Name Address_ City___ Telephone Client Contact Perso State Zip Code F PREVIOUS CUSTOMER REFERENCES (projects completed within last 24 months, 1. Client Name Address_ City State Zip Code Page 24 of 35 Page 113 of 608 Request for Proposal GPS System and Installation for District Vehicles (Buses and White Fleet) School District of St. Lucie County RFP # 15-08 Telephone Client Contact Perso 2. Client Name Address_ City___ Telephone Client Contact Perso 3. Client Name Address_ City___ F State Zip Code State Zip Code Telephone _ Fax Client Contact Person Page 25 of 35 Page 114 of 608 Request for Proposal GPS System and Installation for District Vehicles (Buses and White Fleet) School District of St. Lucie County RFP # 15-08 ATTACHMENT D- GREEN PROCUREMENT - ELECTRONIC PURCHASE ORDER PROCESS The School Board of St. Lucie County has implemented an Electronic Purchase Order (E -PO) delivery system to streamline our procurement process and eliminate a paper -driven process. In order to expedite delivery of purchase orders, we ask that you provide our office with a designated email address. The email address you provide should have the capability of being monitored by more than one person within your company. This will ensure that orders received electronically are not delayed. By us sending purchase orders out electronically, we can more effectively control our procurement activities and achieve a significant cost savings over the paper purchase order process. The electronic purchase order process also reduces the purchase order to vendor cycle time from days to hours. We encourage your acceptance of electronic purchase orders. Please provide a designated email address below to participate in the electronic purchase order process. Our system can only accommodate one email address. Vendor Name: Address Phone E -PO Designated Email Address: Contact Person Page 26 of 35 Page 115 of 608 Request for Proposal GPS System and Installation for District Vehicles (Buses and White Fleet) School District of St. Lucie County RFP # 15-08 ATTACHMENT E - INSURANCE REQUIREMENTS AND HOLD HARMLESS AGREEMENT Vendors shall furnish a Certificate of Insurance that complies with the insurance requirements listed below. The Certificate of Insurance shall list the deductible as well as the type of policy purchased (i.e. claims made or per occurrence) for each of the policies listed below. The following liability coverage limits must not be less than the limits specified. Thirty (30) day advance notice of cancellation is required. The policies must be specifically endorsed to grant the District the same notification rights that it provides to the first named insured as respects cancellation and nonrenewal. This endorsement must be attached to the certificate of insurance. The District by and through its Risk Management Department and in cooperation with the Purchasing Department, reserves the right to review, modify, reject or accept any required policies of insurance, including limits, coverages or endorsements, herein from time to time throughout the term of this contract. INSURANCE 1. General Liability COMMERCIAL GENERAL LIABILITY INSURANCE, INCLUDING CONTRACTUAL LIABILITY, TO COVER THE HOLD HARMLESS AGREEMENT SET FORTH HEREIN, WITH LIMITS OF NOT LESS THAN: EACH OCCURRENCE PERSONAL/ADVERTISING INJURY PRODUCTS/COMPLETED OPERATIONS AGGREGATE GENERAL AGGREGATE FIRE DAMAGE MEDICAL EXPENSE $1,000,000 $1,000,000 $2,000,000 $2,000,000 $100,000 ANY 1 FIRE $5,000 - $10,000 ANY 1 PERSON AN ADDITIONAL INSURED ENDORSEMENT MUST BE ATTACHED TO THE CERTIFICATE OF INSURANCE. COVERAGE IS TO BE WRITTEN ON AN OCCURRENCE FORM BASIS AND SHALL APPLY AS PRIMARY. A PER PROJECT AGGREGATE LIMIT ENDORSEMENT SHOULD BE ATTACHED. DEFENSE COSTS ARE TO BE IN ADDITION TO THE LIMIT OF LIABILITY. A WAIVER OF SUBROGATION IS TO BE PROVIDED IN FAVOR OF THE DISTRICT. XCU COVERAGE IS TO BE INCLUDED WHEN INDICATED BY THE SCOPE OF SERVICE. COVERAGE SHOULD EXTEND TO INDEPENDENT CONTRACTORS AND FELLOW EMPLOYEES. COVERAGE IS TO INCLUDE A CROSS LIABILITY OR SEVERABILITY OF INTERESTS PROVISION AS PROVIDED UNDER THE STANDARD ISO FORM SEPARATION OF INSUREDS CLAUSE. 2. Automobile Liability BUSINESS AUTOMOBILE LIABILITY FOR ANY AUTO (ALL OWNED, HIRED, AND NON -OWNED AUTOS) WITH LIMITS OF NOT LESS THAN $1,000,000 PER ACCIDENT. IN THE EVENT VENDOR DOES NOT OWN ANY AUTOMOBILES, THE DISTRICT WILL ACCEPT PROOF OF HIRED AND NON OWNED AUTO LIABILITY ONLY. CERTIFICATE HOLDER MUST BE LISTED AS ADDITIONAL INSURED. A WAIVER OF SUBROGATION MUST BE PROVIDED. COVERAGE SHOULD APPLY ON A PRIMARY BASIS. 3. Workers' Compensation WORKERS' COMPENSATION INSURANCE WITH LIMITS EQUAL TO FLORIDA STATUTORY REQUIREMENTS. EMPLOYERS LIABILITY MUST INCLUDE LIMITS OF AT LEAST $100,000 EACH ACCIDENT, $100,000 EACH DISEASE/EMPLOYEE, $500,000 EACH DISEASE/MAXIMUM. A WAIVER OF SUBROGATION MUST BE PROVIDED. COVERAGE SHOULD APPLY ON A PRIMARY BASIS. SHOULD SCOPE OF WORK PERFORMED BY VENDOR QUALIFY ITS EMPLOYEE FOR BENEFITS UNDER FEDERAL WORKERS' COMPENSATION STATUTE (EXAMPLE, U.S. LONGSHORE & HARBOR WORKERS ACT OR MERCHANT MARINE ACT), PROOF OF APPROPRIATE FEDERAL ACT COVERAGE MUST BE PROVIDED. Page 27 of 35 Page 116 of 608 Request for Proposal GPS System and Installation for District Vehicles (Buses and White Fleet) School District of St. Lucie County RFP # 15-08 WORKERS' COMPENSATION EXEMPTION FORMS WILL NOT BE ACCEPTED FOR THE PROJECT ARCHITECT, ENGINEER, GENERAL CONTRACTOR, OR SOLE PRACTITIONER THAT INTENDS TO SUB -CONTRACT THE WORK TO OTHER INDIVIDUALS OR COMPANIES. THESE ENTITIES OR INDIVIDUALS ARE REQUIRED TO PURCHASE A WORKERS' COMPENSATION INSURANCE POLICY. 4. Professional Liability WHEN INDICATED BY THE SCOPE OF SERVICE, VENDOR MUST MAINTAIN PROFESSIONAL LIABILITY OR EQUIVALENT ERRORS & OMISSIONS LIABILITY WITH LIMIT OF NOT LESS THAN $1,000,000 PER OCCURRENCE. FOR POLICIES WRITTEN ON A CLAIMS MADE BASIS, VENDOR SHALL MAINTAIN A RETROACTIVE DATE PRIOR TO OR EQUAL TO THE EFFECTIVE DATE OF THIS CONTRACT. IN THE EVENT THE POLICY IS CANCELED, NON - RENEWED, SWITCHED TO AN OCCURRENCE FORM OR THERE IS A CHANGE IN RETROACTIVE DATE, VENDOR MUST PURCHASE AN EXTENDED REPORTING PERIOD RIDER DURING THE LIFE OF THIS CONTRACT OF NOT LESS THAN 3 YEARS. COVERAGE IS TO APPLY ON A PRIMARY BASIS. HOLD HARMLESS AGREEMENT The vendor shall, in addition to any other obligation to indemnify the St. Lucie County School District and to the fullest extent permitted by law, protect, defend, indemnify and hold harmless the School District, its agents, officers, elected officials and employees from and against any and all claims, actions, liabilities, losses (including economic losses), and costs arising out of any actual or alleged; a. bodily injury, sickness, disease or death, or injury to or destruction of tangible property including the loss of use resulting there from, or any other damage or loss arising out of, or claimed to have resulted in whole or in part from any actual or alleged act or omission of the vendor, any subcontractor of the vendor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable in the performance of the work; or b. violation of law, statute, ordinance, governmental administration order, rule or regulation by the vendor, any subcontractor of the vendor, or anyone directly or indirectly employed by any of them in the performance of the work; or c. liens, claims or actions made by the vendor, any subcontractor of the vendor, or any other party performing the work. The indemnification obligations hereunder shall not be limited to any limitation on the amount, type of damages, compensation or benefits payable by or for the vendor or any subcontractor of the vendor under workers' compensation acts; disability benefit acts, other employee benefit acts or any statutory bar. Any costs or expenses, including attorney's fees, incurred by the St. Lucie County School District to enforce this hold harmless agreement shall be borne by the vendor. The above provisions shall survive the termination of this Agreement and shall pertain to any and all claims for occurrences during the term of this Agreement, even though such claims may be presented after the termination hereof. Nothing contained herein is intended nor shall be construed to waive St Lucie County School District's rights and immunities under the common law or Florida Statutes including, but not limited to, Florida Statutes 768.28, as amended from time to time. Any questions as to the intent or meaning of any part of the above -required coverage should be brought to the Risk Management Coordinator of the School District of St. Lucie County, Florida at (772) 429-5520. Vendor/Company Name - Print Authorized Signature Date Page 28 of 35 Page 117 of 608 Request for Proposal GPS System and Installation for District Vehicles (Buses and White Fleet) School District of St. Lucie County RFP # 15-08 ATTACHMENT F - PROJECT MANAGER CONTACT INFORMATION Indicate in the P/A column below, if the person is a Primary or Alternate contact. CONTACT INFORMATION Company Name Date_ Name Print or Type) P A Title Phone Number(s) Page 29 of 35 Page 118 of 608 Request for Proposal GPS System and Installation for District Vehicles (Buses and White Fleet) School District of St. Lucie County RFP # 15-08 ATTACHMENT G -STATEMENT OF "NO" RESPONSE If your company will not be submitting a response to this Request for Proposal or Bid, please complete this Statement of "No" Response Sheet and return, prior to the RFP Due Date established within, to: The School Board of St. Lucie County, Purchasing Department, 4204 Okeechobee Road, Ft Pierce, FL 34947. (Please print or type). BID/RFP #_ TITLE: COMPANY NAME: ADDRESS: CITY: CONTACT PERSON: ATE: ZIP: TELEPHONE: EMAIL ADDRESS We, the undersigned, have declined to respond because of the following reasons: SIGNATURE: Page 30 of 35 Page 119 of 608 Reasons for "NO" Response: Unable to comply with product or service specifications. Unable to comply with scope of work. Unable to quote on all items in the group. Unable to hold prices firm through the term of the contract period. Our schedule would not permit us to perform. Unable to meet delivery requirements. Unable to meet bond requirements. Unable to meet insurance requirements. Other (Specify below) SIGNATURE: Page 30 of 35 Page 119 of 608 Request for Proposal GPS System and Installation for District Vehicles (Buses and White Fleet) School District of St. Lucie County RFP # 15-08 ATTACHMENT H - DEFINITIONS 1. BID means a formal price offer by vendor to the buyer to furnish specific goods and/or services in response to an Invitation for Bids, Request for Quotation, or a multi -step bidding procedure. 2. CONTRACT means (1) a deliberate verbal or written agreement between two or more competent parties to perform or not perform a specific act or acts; and (2) any type of agreement regardless of what it is called for the procurement or disposal of supplies, services or construction. 3. CONTRACTOR means a separate and distinguishable business entity participating or seeking to participate in the performance of a contract. 4. PRE-BID OR PRE -PROPOSAL CONFERENCE means a meeting held prior to the date of bid or proposal submittal, which disseminates to all bidders or proposers in attendance information to assist them in submitting a bid or proposal including, but not limited to, information regarding the M/WBE requirements of the School District. 5. PROCUREMENT means buying, purchasing, renting, leasing or otherwise acquiring any goods and/or services for public purposes in accordance with the law, rules, regulations and procedures intended to provide for the economic expenditure of public funds. For the purpose of this policy, procurement refers to those goods and/or services, except professional services, solicited by the Department of Purchasing pursuant to District and Department of Education requirements. 6. REQUEST FOR PROPOSAL (RFP) means a solicitation of responses for goods and/or services for which the scope of work, specifications or contractual terms and conditions cannot reasonably be closely defined. Evaluation of a proposal is based on prior established criteria which may include but may or may not be totally limited to price. 7. RESPONSIBLE BIDDER, OFFERER, QUOTER, OR RESPONDENT means an individual or business which has submitted a bid, offer, proposal, quotation, or response, which has the capability in all respects to perform fully the contract requirements, and the integrity and reliability which will give reasonable assurance of good faith and performance. 8. RESPONSIVE BIDDER, OFFERER, QUOTER, OR RESPONDENT means an individual or business which has submitted a bid, offer, proposal, quotation or response, which conforms in all material respects to the solicitation, including, but not limited to, compliance with any M/WBE requirements contained within the solicitation. 9. SCHOOL DISTRICT means the St. Lucie County School District, its individual and collective departments, managers, staff, and facilities. 10. SUBCONTRACTOR means any person providing goods and/or services to a prime contractor for profit, if such goods and/or services are procured or used in fulfillment of the prime contractor's obligations arising from a contract with the St. Lucie County School District, except persons providing goods to a prime contractor whose contract with the District is for the provision of materials, equipment, or supplies. 11. VENDOR means an actual or potential supplier of goods and/or services interchangeable with the term bidder and/or contractor. 12. REMEDIAL MAINTENANCE is maintenance to be performed by the contractor, which results from equipment failure and which is performed as required on an unscheduled basis. Page 31 of 35 Page 120 of 608 Request for Proposal GPS System and Installation for District Vehicles (Buses and White Fleet) School District of St. Lucie County RFP # 15-08 IT ATTACHMENT I - REFERENCE QUESTIONNAIRE ST. LUCIE PUBLIC SCHOOLS RFP 15-08 GPS SYSTEM AND INSTALLATION FOR DISTRICT VEHICLES (Name of Vendor Requesting Reference) This form is being submitted to your Company for completion as a business reference for the company listed above. This form is to be returned to the School Board of St. Lucie County, Purchasing Department, via facsimile at (772) 429-3999 or email at kimberly.albritton@stlucieschools.org no later than 3:00 p.m., August 28, 2014, and must not be returned to the company requesting the reference. For questions or concerns regarding this form, please contact the School Board of St. Lucie County, Purchasing Department, by telephone: (772) 429-3980, or by email at kimberly.albritton@stlucieschools.org. When contacting us, please be sure to include the request for proposal number and title listed at the top of this page. Company Providing Reference Contact Name and Title/Position Contact Telephone Number Contact Email Address Questions: 1. In what capacity have you worked with this company in the past? If the Company was under a similar contract, please acknowledge and explain briefly whether or not the contract was successful. Comments: 2. How would you rate this Company's knowledge and expertise? (3= Excellent; 2= Satisfactory; 1= Unsatisfactory; 0= Unacceptable) Comments: 3. How would you rate the Company's flexibility relative to changes in the scope and timelines? (3= Excellent; 2= Satisfactory; 1= Unsatisfactory; 0= Unacceptable) Comments: Page 32 of 35 Page 121 of 608 Request for Proposal GPS System and Installation for District Vehicles (Buses and White Fleet) School District of St. Lucie County RFP # 15-08 4. What is your level of satisfaction with hard -copy materials, e.g. quotation, written scopes of work, reports, logs, etc. produced by the Company? (3= Excellent; 2= Satisfactory; 1= Unsatisfactory; 0= Unacceptable) Comments: S. How would you rate the dynamics/interaction between the Company and your staff? (3= Excellent; 2= Satisfactory; 1= Unsatisfactory; 0= Unacceptable) Comments: 6. Who were the Company's principle representatives involved in providing your service and how would you rate them individually? Would you comment on the skills, knowledge, behaviors or other factors on which you based the rating? (3= Excellent; 2= Satisfactory; 1= Unsatisfactory; 0= Unacceptable) Name: Name: Rating: Name: Rating: Name: Rating: Comments: 7. With which aspect(s) of this Company's services are you most satisfied? Comments: 8. With which aspect(s) of this Company's services are you least satisfied? Comments: 9. Would you recommend this Company's services to your organization again? Comments: Page 33 of 35 Page 122 of 608 Request for Proposal GPS System and Installation for District Vehicles (Buses and White Fleet) School District of St. Lucie County RFP # 15-08 ATTACHMENT J - PROPOSAL QUOTATION FORM Proposers must utilize this form to submit their overall cost proposal. Blank lines are included for proposers to list the add-on items. Proposers may copy this sheet if more lines are needed to detail items within their proposal. Proposers must include a total cost in the required line to be considered responsive. The cost of services should include a detailed list of all vendor provided hardware, related software, installation, training, support, maintenance, etc. required to implement this project. The pricing shall include all equipment and supplies needed to install a complete system as outlined in this proposal. The solution should be priced in two ways, a price for upfront purchase of equipment and then a monthly or yearly cost for software and other expenses for a 5 year term, as well as a monthly or yearly cost for a lease purchase agreement for a 5 year term for all items. Data pricing should be listed separate from other monthly rates. The required solution should be priced and then an add-on price per option included as described above. For add-on options, please state if the option is available as a stand-alone product and the cost as a standalone if different (you may list the item twice if the cost varies based on standalone or package price). Installation of new units and removal of old units should be included as part of the pricing. Proposal should state warranty period for units and how warranty is administered, including if there is an allowance for spare units. Print Name Authorized Signature Page 34 of 35 Page 123 of 608 REQUIRED SOLUTION PRICE Upfront purchase of equipment $ Monthly or yearly cost for software and other expenses for a 5 $ 1 year term (include terms, I.E. $10/month for 60 months) Data Rate Plan Costs (corresponds to above items). Please separate the data plan costs. If necessary provide the MB or $ GB MTH on separate sheet. Monthly or yearly cost for a lease purchase agreement for a 5 year term for all items (include terms, I.E. $10/month for 60 $ 2 months) Data Rate Plan Costs (corresponds to above items). Please separate the data plan costs. Provide the MB or GB/MTH options $ on a separate sheet. 3 Removal of old units and installation of new units $ TOTAL LINES 1 + 3 (equipment purchase) $ TOTAL LINES 2 + 3 (equipment lease) $ Stand ADD-ON OPTIONS Alone PRICE (Y/NJ 4 5 Print Name Authorized Signature Page 34 of 35 Page 123 of 608 Request for Proposal GPS System and Installation for District Vehicles (Buses and White Fleet) School District of St. Lucie County RFP # 15-08 6 7 8 9 10 WARRANTY WARRANTY PERIODS 11 List warranty periods 12 Per Unit Pricing to add additional GPS units, as needed (separate Bus & White Fleet if necessary) $ 1. Pricing for Renewal Option Year 1 - Percent Increase, if any 11. Pricing for Renewal Option Year 2 - Percent Increase, if any 111. Pricing for Renewal Option Year 3 - Percent Increase, if any Price submittal is valid until Name of Company Print Name Phone Number Email Address Authorized Signature Date Page 35 of 35 Page 124 of 608 Business Proposal — Envelop or Box "B" Attachment A — Cost of Services 1. Cost Proposal August 28, 2014 Kim Albritton Coordinator of Business Services School District of St. Lucie County Purchasing Department 4204 Okeechobee Road Ft. Pierce, FL 34947 Dear Ms. Albritton: We are providing a response to Proposal No. 15-08, GPS System and Installation for District Vehicles (Buses and White Fleet). In this letter I will describe our Company, GPS -driven Fleet Tracking Solution and Pricing Model for Synovia Solutions. Company: Synovia Solutions (Synovia) has been providing GPS -driven transportation management solutions to the public sector (municipalities and school districts) since 2000 and we have deployed our solution on over 75,000 vehicles throughout North America. We are subject matter experts who understand your need to stretch every dollar and to be good stewards of the taxpayers' monies. There is an ongoing market requirement to provide solutions that will increase savings, enhance safety and improve service. GPS -driven Fleet Tracking Solution: SilverliningTM is our hosted, Software as a Service (SaaS) solution that is easy-to-use and since it is Web -enabled, simple to deploy across your organization. You will get real-time information and have the flexibility to go back in time and replay an event or run a report to confirm what really happened -- "Mr./Ms. Smith, the school bus was on your street at 6:25am this morning..." Pricing Model: Synovia Insurance, or SynsuranceT^^ for short, enables us to provide a turnkey solution with no upfront costs and a simple monthly, all-inclusive fee that becomes self -funding in months. With Synsurance, everything is covered including hardware warranty over the length of the agreement. We take care of all installation and training and if something breaks, we fix it at no additional charge. And all pricing is fixed over the life of the contract. We also provide spare hardware so that you can quickly make a change if a unit stops functioning. Synovia Solutions, LLC 1 Safety, Savings and Service Page 125 of 608 We can work with any cellular vendor including Sprint, T -Mobile and AT&T. However, you can purchase Verizon services off of the Florida State contract that will entitle you to a heavily discounted rate (pennies per vehicle per month) that will radially reduce your total cost of ownership for the overall solution. Synsurance includes the following components: ❑ Reliable Hardware ➢ Lifetime Use and Warranty ➢ Spare Hardware (2% of fleet) ❑ Powerful Software ➢ Hosted Solution ❑ On -demand, Drill -down Reports ❑ Scheduled Reports ❑ Maps and Weather Overlay ❑ Geofence Reporting ❑ Alerts ❑ Integration with Routing Software ❑ Key Performance Indicators (KPI) Dashboard ❑ Engine Diagnostics ❑ Driver Behavior Monitoring ❑ Speeding ❑ Harsh Braking ❑ Harsh Acceleration ❑ Harsh Turning ❑ Engine Idling ➢ Software as a Service (SaaS) ❑ Unlimited Number of Users ❑ Unlimited Training ➢ Updates and Upgrades ❑ Scalable Services ➢ Hardware Installation ➢ Software Implementation ➢ Training (on-site, online & video) ➢ Toll-free Support Line ➢ Project Management ➢ Rapid Response Support ❑ Dependable Verizon Data Plan (purchased off of the Florida State Contract) ➢ Best Nation-wide Coverage and Backup ❑ Affordable Financial Terms ➢ No Upfront Investment ➢ No Hidden Costs ➢ No Extra Costs ➢ No Price Increases ➢ One Monthly All-inclusive Service Fee ➢ Self -funding (typically within 90 days) Synovia Solutions, LLC 2 Safety, Savings and Service Page 126 of 608 Synsurance also includes these guarantees: 1. 99% Uptime Uptime is defined as the functionality of the Silverlining software as it performs on the entire fleet. If it goes down, we have a cure period of 4 hours or we credit you one day's charge for your entire fleet. An extraordinary event involving the data carrier would not quality for this credit 2. Lifetime Hardware Warranty with Replacements As long as you are on an active/current Synsurance Agreement, we will replace any Synovia Solutions supplied hardware located on the vehicle at no charge assuming normal troubleshooting protocol has preceded the request with no resolution. 3. 1St Occurrence Fix or We Pay Your support call related to our software is considered a 1St Occurrence until it is fixed. If the same issue requires another support call within 30 days, we will credit you one day's charge for your entire fleet. Blue Bird Corporation and Synovia Solutions announced a partnership in October 2013 by which Blue Bird customers can get Synovia's GPS solution factory installed as an option. Starting in February 2014, all Blue Bird new buses will come with a Synovia GPS wire harness, installed at the factory to simplify adding GPS later on if it is not ordered with the bus. Blue Bird selected Synovia after careful research in the marketplace to find the company with the best solution for the K-12 market. Synovia is honored to offer the industry's most advanced and reliable solution along with unmatched service and delivery. In our pricing proposal, we have included options to purchase or to pay monthly through a Municipal Lease. The Municipal Lease includes a funding out in the event that you do not get funds appropriated for the next fiscal year. This means that you can get out of the agreement with no penalty, if the funds are not appropriated. I am authorized to negotiate the contract and please contact me if you have questions about our solution at 978 202-8604. Best Regards, ��ffks t-e4,0,P1 /� Bill Westerman Synovia Solutions, LLC bwestermanp_synoviasolutions.com P.S. The best way to see the value of Silverlining is to schedule a product demo. Synovia Solutions, LLC 3 Safety, Savings and Service Page 127 of 608 A partial list of customers who are based in Florida: Alachua School District Bay County Florida Charlotte County Public Schools Chenmed City of West Melbourne Clay County Schools Dilo Fire Duval County Public Schools Escambia Co School Board Family Health Centers of Southwest Florid Flagler County School District Franklin County Schools Glenns Greenery Grace Roofing Hillsborough County Public Schools Hillsborough County Public Schools - Food Jefferson County Public Schools Lee County Public Schools Leon County Public Schools Maintenance Department Manatee County School District Marion County School Board (FL) Nassau County BOCC Orange County Public Schools Pinellas County School Board Sarasota County Schools School Board of Alachua County, FL School District of Osceola County St Lucie County Public Schools The School District of Palm Beach County Washington County School District Waterfront Rescue Mission Synovia Solutions, LLC 4 Safety, Savings and Service Page 128 of 608 Request for Proposal GPS System and Installation for District Vehicles (Buses and White Fleet) School District of St. Lucie County RFP # 15-08 ATTACHMENT J - PROPOSAL QUOTATION FORM Proposers must utilize this form to submit their overall cost proposal. Blank lines are included for proposers to list the add-on items. Proposers may copy this sheet if more lines are needed to detail items within their proposal. Proposers must include a total cost in the required line to be considered responsive. The cost of services should include a detailed list of all vendor provided hardware, related software, installation, training, support, maintenance, etc. required to implement this project. The pricing shall include all equipment and supplies needed to install a complete system as outlined in this proposal. The solution should be priced in two ways, a price for upfront purchase of equipment and then a monthly or yearly cost for software and other expenses for a 5 year term, as well as a monthly or yearly cost for a lease purchase agreement for a 5 year term for all items. Data pricing should be listed separate from other monthly rates. The required solution should be priced and then an add-on price per option included as described above. For add-on options, please state if the option is available as a stand-alone product and the cost as a standalone if different (you may list the item twice if the cost varies based on standalone or package price). Installation of new units and removal of old units should be included as part of the pricing. Proposal should state warranty period for units and how warranty is administered, including if there is an allowance for spare units. Page 34 of 35 Page 129 of 608 REQUIRED SOLUTION PRICE Upfront purchase of equipment (SchoolBus)( Hardwired Units) $ 45€10€1€1/vehicle (Platform for Mobile Data. Terminal Micronet tablet) 1 Monthly or yearly cost for software and other expenses for a $ "1.4022/month/vehicle 5 year term (include terms, I.E. $10/month for 60 months) 60 Months Data Rate Plan Costs (corresponds to above items). Please 9.99 cents Mkt/month separate the data plan costs. If necessary provide the MB Florida. State Contract or GB/MT on separate sheet. chicle typical) Monthly or yearly cost for a lease purchase agreement for a $ 21®7/ onth/vehicle 5 year term for all items (include terms, I.E. $10/month for 60 months 2 60 months) Data Rate Plan Costs (corresponds to above items). Please 9.99 cents MB/month separate the data plan costs. Provide the MB or GB/MTH Florida State Contract options on a separate sheet. (2 Mfve icle typical) 3 Removal of old units and installation of new units 275 fres vehicle(one time cost) TOTAL LINES 1 + 3 (equipment purchase) $ 1,599007 - 60 months TOTAL LINES 2 + 3 (equipment lease) $ "1.,599007 - 60 months Stand ADD-ON OPTIONS Alone PRICE N Tablet/ loblle Data Terminak burn -By -burn Directions for Substitute 650/vehicle Drivers, Driver Tirne And Attendance, Pre -Post Trip Inspection, Two- purchase 4 way Messaging to Drivers, Ernergency Button, Student Tracking for No or Special Needs 10, 3/mo/ vehicle - lease Page 34 of 35 Page 129 of 608 Request for Proposal GPS System and Installation for District Vehicles (Buses and White Fleet) School District of St. Lucie County RFP # 15-08 Price submittal is valid until withdrawn by Synovia Name of Company Synovia. Solutions, LLC Print Name kill Westerman Phone Number 978 202-8604 Email Authorized Signature r f &SI A�L4 Page 34 of 35 Page 130 of 608 Student Tracking for Generall Needs with Barcode $200.12/vehicle 5 purchase No or $ 3.34/mo/ vehicle - lease Next Generation Route Planning Software 6 BusPlanner Purchase: $ 20,000 Annual Starting in Year 2: $ 4,000 BusPlannerWeb: $ 20,000 Annual Starting in Year 2: $ 4,000 BusPlannerDelays: $ 5,000 Annual Starting in Year 2: $ 1,000 BusPlanner GPS: $ 20,475 Annual Starting in Year 2: $4,725 BusPlanner Info: $ 6,000 Annual Starting in Year 2: $1,000 Training: $ 2,500 Implementation: $ 30,650 Hosting: $ 1.5,000 Annual Stating in Year 2: $1.5,000 Totalla $119,625 $29,725 7 8 WARRANTY WARRANTY PERIODS Hardware warranty covers the full 60 month 11 List warranty periods agreement -- spare units equal to 2% of the contracted vehicles included no extra charge 12 Per Unit Pricing to add additional GPS units, as needed (separate $1,599.07 - 60 months Bus & White Fleet if necessary) per school bus 1. Pricing for Renewal Option Year 1 Percent Increase, if any —0—% 11. Pricing for Renewal Option Year 2 Percent Increase, if any —0 _% 111. Pricing for Renewal Option Year 3 -Percent Increase, if any —0—% Price submittal is valid until withdrawn by Synovia Name of Company Synovia. Solutions, LLC Print Name kill Westerman Phone Number 978 202-8604 Email Authorized Signature r f &SI A�L4 Page 34 of 35 Page 130 of 608 Request for Proposal GPS System and Installation for District Vehicles (Buses and White Fleet) School District of St. Lucie County RFP # 15-08 ATTACHMENT J - PROPOSAL QUOTATION FORM Proposers must utilize this form to submit their overall cost proposal. Blank lines are included for proposers to list the add-on items. Proposers may copy this sheet if more lines are needed to detail items within their proposal. Proposers must include a total cost in the required line to be considered responsive. The cost of services should include a detailed list of all vendor provided hardware, related software, installation, training, support, maintenance, etc. required to implement this project. The pricing shall include all equipment and supplies needed to install a complete system as outlined in this proposal. The solution should be priced in two ways, a price for upfront purchase of equipment and then a monthly or yearly cost for software and other expenses for a 5 year term, as well as a monthly or yearly cost for a lease purchase agreement for a 5 year term for all items. Data pricing should be listed separate from other monthly rates. The required solution should be priced and then an add-on price per option included as described above. For add-on options, please state if the option is available as a stand-alone product and the cost as a standalone if different (you may list the item twice if the cost varies based on standalone or package price). Installation of new units and removal of old units should be included as part of the pricing. Proposal should state warranty period for units and how warranty is administered, including if there is an allowance for spare units. Print Name Dill Westerman Authorized Signature Z�ks 40'e ul_ Page 34 of 35 Page 131 of 608 REQUIRED SOLUTION PRICE Upfront purchase of equipment (White Fleet-- LMU 3030, 2€130 $ 21.3.60/vehicle Monthly or yearly cost for software and other expenses for a $ 1.0022/month/vehicle 1 5 year term (include terms, I.E. $10/month for 60 months) 60 months Data Rate Plan Costs (corresponds to above items). Please 9.99 cents MB/month separate the data plan costs. If necessary provide the MB Florida. State Contract or GB/MT on separate sheet. chicle typical) Monthly or yearly cost for a lease purchase agreement for a $ 13®78/ onth/vehicle 5 year term for all items (include terms, I.E. $10/month for 60 months 2 60 months) Data Rate Plan Costs (corresponds to above items). Please 9.99 cents MB/month separate the data plan costs. Provide the MB or GB/MTH Florida State Contract options on a separate sheet. (2 Mfve icle typical) (Self Install O DII Unit) TOTAL LINES 1 + 3 (equipment purchase) $ €13€ .79 - 60 months TOTAL LINES 2 + 3 (equipment lease) $ €13€ .79 - 60 months Stand ADD-ON OPTIONS Alone PRICE N 4 Print Name Dill Westerman Authorized Signature Z�ks 40'e ul_ Page 34 of 35 Page 131 of 608 Request for Proposal GPS System and Installation for District Vehicles (Buses and White Fleet) School District of St. Lucie County RFP # 15-08 5 6 7 8 9 10 WARRANTY WARRANTY PERIODS 11 List warranty periods Hardware warranty covers he fA 60 month agreement -•- spare units equal to % of the contracted vehicles included o extra charge 12 Per Unit Pricing to add additional GPS units, as needed (separate Bus & White Fleet if necessary) 838.79 C(1sonths per white vehicle 1. Pricing for Renewal Option Year 1 - Percent Increase, if any 0 % 11. Pricing for Renewal Option Year 2 - Percent Increase, if any 0 % 111. Pricing for Renewal Option Year 3 -Percent Increase, if any 0 % Price submittal is valid until_1.1ecernbe ° 31., 201.4 Name of Company Synovia. Solutions, LLC Print Name BillWesterman Phone Number 978 202-8604 Email t� -� Authorized Signature fly� G2 Page 34 of 35 Page 132 of 608 6.F CONSENTAGENDA 2/21/2017 REQUESTED ACTION BY COMMISSION: Approve the purchase of replacement submersible sewage pumps from Barney's Pump Inc. of Coral Springs, FL in the amount of $31,235.00 for lift stations #311, #708, #603, and #717. EXPLANATION OF REQUEST: The City of Boynton Beach (City) oversees and maintains oversees and maintains over 160 wastewater lift stations. Each station has two or more pumps which help to convey wastewater collected from homes and businesses with the City's service area to the South Central Regional Wastewater Treatment Plant (SCRW WTP) for processing and treatment. The Utilities Department budgets for new pumps each year in its CIP to provide for replacing those pumps that are at the end of their useful life. To facilitate the purchase of replacement pumps, the Utilities Department issued a Request of Letters of Interest (RLI #026-2821-15/KTR) to pump manufacturers interested in being listed in the Utilities Engineering Design Handbook and Construction Standards (Manual) as an approved submersible sewage pump provider. The Utility department received and opened seven (7) responses on January 13, 2015. The pump manufacturers were required to meet certain minimum specifications and only those manufacturers approved by Utilities were deemed acceptable for use in new pumping stations or the replacement of pumps at existing pumping stations. On August 10, 2015, four (4) submittals were accepted by the City's Utilities Department for inclusion in the Manual as follows: Vendor Pump Manufacturer Barney's Pumps, Inc. HOMA Hydra Service, Inc. Suizer/ABS Custom Pump & Controls KSB Southeastern Pump Barnes/Crane Written quotes for replacement pumps for lift stations #311, #603, #708, and #717 were requested of these vendors of which Barney's Pumps Inc. presented the lowest cost. Below is a summary of the quotes: Station Barney's Custom Southeastern Hydra #311 $3,590 $4,300 $4,328 $4,991 #708 (2) $12,100 $13,200 $13,632 $21,790 #603 (2) $ 9,550 $10,880 $10,174 $12,356 #717 $5,995 $6,140 $7,066 $6,646 TOTAL $31,235 $34,520 $35,200 $45,783 In accordance with the City's procurement policies purchases in excess of $25,000 requires City Commission approval. Page 133 of 608 HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? By pre -approving submersible sewage pump manufacturers, the Utilities Pump Replacement Program can continue to operate efficiently, ultimately, providing better service and value to its customers by minimizing storage of pump spares and other associated hardware, and provide pump maintenance training. FISCAL IMPACT. Budgeted Funds have been budgeted in account: 403-5000-535-65-04, SWR075. ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: The City could issue a bid for replacement pumps. However, the City would risk maintaining a vast variety of pumps, increased inventory of pump spares, and potentially longer turnaround periods. CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type D Addendum REVIEWERS: Department Utilities Finance Legal City Manager Reviewer Groff, Colin Howard, Tim Swanson, Lynn LaVerriere, Lori Description Written Quotations Date 2/1/2017 - 9:31 AM 2/10/2017 - 2:11 PM 2/13/2017 - 10:04 AM 2/16/2017 - 9:20 AM Page 134 of 608 r o N H H N z U] H x � �a U >4 z p H H a a � H p Ei Q4 p I-7 El H U] Ei FC �D W rQ 0 z H OI O FG H H u al El O H H a a Cl) U H O U] �D F w a Q W a P4 H W x zal U] H W I azl P4 U) w U] H a a xa0 O H UI N FG in P4 UaU \ Fri a La 0 a \zx O H a N cb waw .cl, �:):E X O:D W 13 NPO xQ� 12400 �U 00�D ODU] x H 0 0 0 0 H N H a E, O H z O H E. H H a w a z I H a O I •a zz04 HOX U�D m a P�c-418 z z �:)aa a:Ew b U1 a4 I WOx wzPEi gD 0 z VQ �aH 00 Q m Z i DQ Ei a 000 000 Z 000 O coo H E OO lO H InOH ul o�000 H lD w w a W a .. O Q z I w Q I w I N U w I a I w U] O 0 Oo 0 N H O opo o 0 H m 0 y �I P4 N 04 � U # N D U n a ti oar a3a 04 V) 1 U] co W a 0 a a z H a EA W Ul 3 z UW al Ha Ea � 0a BOO OLOm U � dI *k w IZ H H a W a U U) H W E -I z w a a x U w x H z H Ul H z O H E- H ul H a W P4 Page 135 of 608 Q E1 I 0 z U) I O WOI co E1 UI o o x 1 0 t- U W H H z O H U] H a Ea �D Ei Ei I b M m a HU] t o In O I o N H u] U I o 00 rz4 - w H O 0 a w U1 o z o o O FC 0 r., FQ Ul H I I O Z qw w �I z � I HH a z F o P a w H I H a:E fa I N f�4U zH H Q I �D E, FC z �D I a as W al W w al a Qw I a Q I W W ul E, 'DO W U E co i7 a FC Fc D PW .7 a V) P4 W z U] H x � �a U >4 z p H H a a � H p Ei Q4 p I-7 El H U] Ei FC �D W rQ 0 z H OI O FG H H u al El O H H a a Cl) U H O U] �D F w a Q W a P4 H W x zal U] H W I azl P4 U) w U] H a a xa0 O H UI N FG in P4 UaU \ Fri a La 0 a \zx O H a N cb waw .cl, �:):E X O:D W 13 NPO xQ� 12400 �U 00�D ODU] x H 0 0 0 0 H N H a E, O H z O H E. H H a w a z I H a O I •a zz04 HOX U�D m a P�c-418 z z �:)aa a:Ew b U1 a4 I WOx wzPEi gD 0 z VQ �aH 00 Q m Z i DQ Ei a 000 000 Z 000 O coo H E OO lO H InOH ul o�000 H lD w w a W a .. O Q z I w Q I w I N U w I a I w U] O 0 Oo 0 N H O opo o 0 H m 0 y �I P4 N 04 � U # N D U n a ti oar a3a 04 V) 1 U] co W a 0 a a z H a EA W Ul 3 z UW al Ha Ea � 0a BOO OLOm U � dI *k w IZ H H a W a U U) H W E -I z w a a x U w x H z H Ul H z O H E- H ul H a W P4 Page 135 of 608 Date: 27 -Jan -1 7 Requesting Department: Utilities/Wastewater Pui Contact Person: Jim Hart Explanation for Purchase: These pumps are for the pump replacement program to update the pumps at Lift Station # 708 Recommended Vendor Barney's pumps inc. Jon. Source for Purchase (check and attach backup materials): Three Written Quotations GSA State Contract PRIDE/RESPECT SNAPS Sole Source Piggy -Back Budgeted Item Emergency Purchase Other Contract Number: NOTE: Pricing proposal for purchase must be presented in the same detail contained within the contract. 1311117 ro ME= *epaaDate rtment Hed Page 136 of 608 I IF, wil If '�,`H.f.E. ENTRY DATE: 1/27/2017 H.T.E. REQUISITION 68253 Clerk: H.Sagel 7Pro-curement Ass't-- Obj 04 Director: "-d �Manager (non budgeted , capital and/or REASON FOR PURCHASE: Homa pump replacement for Lift station ft 70& Unit Price 12100,00 ea Description & Part Number Homa pump model # AMX444- 240/20P/C 20hp Lift Station #708 Fund 403 -- Dept 5000 Basic 535 Ele m 65 --- Obj 04 Amount 12100.00 VENDOR INFORMATION: DIVISION: OTHER INFORMATION: Name: Barney's Pumps Inc. Admin. Date: 1/27/2017 ASAP (X) Address: 12080NW40 Street Construction Date Needed: 2/10/2017 Confirm. Coral Springs, Fl 33065 wast. Rel. ASAP/Conf Distribution BACKUP DOCS. SUBMITTED: QuotesNerbal (over $500) DELIVERY: E. Admin. 40 (x Phone (contact): Tom Kalinski Water Qual. 954-346-0669 Pumping (x Quotes/Written (x) (over $2000} E. WTI' 41 Vendor Number: 301 PWTreat. Bid Does. W. WP 42 Meter Serv. Sole Source Lir. P/U 99 17NITIATOR: Jim Hart Sewage Insurance Ids Svire ments: Special Instructions: APPROVED: Strmwtr.SNAPS/(SSA/Piggy-back 1 9: Project Number: SWR075 Quan, 2 Unit Price 12100,00 ea Description & Part Number Homa pump model # AMX444- 240/20P/C 20hp Lift Station #708 Fund 403 -- Dept 5000 Basic 535 Ele m 65 --- Obj 04 Amount 12100.00 Page 137 of 608 rNITAl- -1 ne City of Boynton Beach Utilities Department 124E. Woolbright Road Boynton Beach, Florida 33435 Phone (561) 742-6400 FAX. -(561 742-6298 rfff1"��� QUOTAT1011S ITEMS REQUESTED: Homa pump for Lift Station # 7W& VENDOR # 1: Barney's Pumps Inc. DATE: 1/3/2017 CONTACT PERSON: To Kalinski PHONE NUMBER.- 954-346-0669 QUOTE: $6050.00 ea VENDOR#2: Custom Pump & Controls, Inc. DATE: 1/10/2017 CONTACT PERSON: Thomas Marinace PHONE NUMBER: 954-299-5156 QUOTE: $6,600.00 ea VENDOR #3: Southeastern Pump DATE: 1/3/2017 CONTACT PERSON: PHONE NUMBER: 800-396-4182 QUOTE: $6816.00 ea ATTACH THE ABOVE QUOTATIONS TO REQUISITION AND SEND TO PURCHASING DEPT. Page 138 of 608 QUOTATION ■ 03-17-0101 BARNEY'S PUMPS INC. 12080 NW 40th Street Coral Springs, FL 33065-7602 Broward (954) 346-0669 Dade (305) 945-0279 Fax (954) 346-0993 DATE 0: City of Boynton Beach Utilities --rl# Attn: Jim Hart SHIPMENT Same 124 East Woolbright Road TO: i• Beach, FL 33435 PROJECT: Lift Station # 708 Homa Pump Quote Delive Via From F.O.B. 3 — 4 weeks - subject Bestway Barney's Pumps Barney's Pumps to prior sale �d Terms net 30 with approved credit ITEM QTY DESCRIPTION PRICE EACH Condition of Service: 600 GPM @ 70'TDH Electrical Service: 460V/30/60 HZ A 1 Homa Pump Model # AMX444-240/20P/C, 1750 RPM, 20 HP,24.5 FLA, 4" discharge, $6,050.00 9 11/16" impeller w/ 4" solids handling, 50' power cord, also includes: 0 (1) part # 7320971, 4" discharge flange, Flygt - guide rail adapter for 2" rail 0 Part # 8734110, lifting bail for P -frame motor Delivery Included Total price $6,00-00 Delivery is F.O.B. Barney's Pumps. Start-up and training services are NOT included. Taxes, anchor bolts, piping, field wiring, etc. are not included. Ifs ins are reqqJ:red for qppmval, ptease r them from our office. The following items are attached: Bulletin Performance curve X Elevation drawing _ Prices quoted are firm for 30 days (unless otherwise noted), then subject BARNEY'S PUMPS INC. to adjustment to agree with prices at time of shipment and subject to any tax required by law. This quotation is subject to Barney's Pumps standard terms of sale and warranty. We appreciate the opportunity to J'am serve you and trust that we are favored with your order. Page 139 of 608 Custom Pump & Controls., Inc. 305 Indian Trace #222 Weston, Fl. 33326 Mr. James Hart City of Boynton Beach — 124II E. Woolbright Road Boynton Beach, Fl. 33435 Ph: (954)299-51 Jacksonville Office:(904) 858-96 Jacksonville Fax: (904) 858-96 Marva Dear Mr. Hart, We thank you for your interest in our product and are pleased to quote you on the following KSB sewage pumps and accessories: Pump Station no. 213: KSB Submersible sewage pump, KRT K1 50-400/406XG-S, 50 HP, 1180 rpm, 460 volt, 3 phase - $19,160 each ,i9 FLA. Equipped with 50ft cords, 6" Flygt claw and SS. Lifting bail. Delivery: 11-13 weeks Pump Station no. 717: KSB Submersible sewage pump, KRT E80-251/114XG-S, 15 HP, 1750 rpm, 230 volt, 3 phase-. 58 FLA. Equipped with 50ft cords, 4" EMU claw and SS. Lifting bail. $6,140 each Delivery: 4-5 weeks Pump Station no. 708: KSB Submersible sewage pump, KRT E100-251/164XG-S, 20 HP, 1750 rpm, 460 volt, 3 phase - 29 FLA. Equipped with 50ft cords, 4" Flygt claw and SS. Lifting bail. $6,600 each Delivery: 4-5 weeks Pump Station no. 311: KSB Submersible sewage pump, KRT E80-200/34XG-S, 5 HP, 1750 rpm, 230 volt, 3 phasa- 15.4 FLA. Equipped with 50ft cords, 4" EMU claw and SS. Lifting bail. $4,300 each Delivery: 4-5 weeks Sales tax is not included. Price is firm for ninety (90) days. Shipping terms are: FOB your facility with full freight included. Payment terms are net 30 days 92= 5 11 !?yipiiijil 1001� 2 's-161,0109 .50M, Ili Page 140 of 608 t�t X «, Boynton Beach, F 33431 Attention: Jim Hart Replacement P, r Tampa pBeach 6" Rel2lacement Pump for Master Lift Station #213 One (1) Barnes #6SHDK40044-285mm, 40 HP, 1750 RPM, 460 Volt, 3 -Phase, 6" Submersible Pump rated to pass spherical solids, Pump be shipped Power Cord Assembly. -!RICE: Standard Pump - $ 12,048. 0 Plus Tax, Deliveree,, For 6" Flygt Claw Adapter for 3" Rails - Add d 1 , f100 411 Replacement Pump for Lift Station #717 One 20 HP, 1750 RPM, 230 Volt, 3 -Phase, 4" Submersible solids. - Pump rated to pass 3" spherical ump to be shipped with #1 25498XF 50 %Power 4 �-IRICE: Standard Pump - r 6,471.00 Plus Tax, Delivered For 4Adapter , Add '` '0' 411 Replacement Pump for Lift Station #708 t One (1) Barnes #4SHDG20084-235mm, 20 HP, 1750 RPM, 460 Volt, 3 -Phase. 4" Submersibl' Pump rated to pass 3" spherical solids, Pump to be shipped with #125497XF 50 ft. Power Cord Assembly. PRICE:t" - $ 6,314.00 Plus Tax, Delivered SOUTHEASTERN ?'UMP PO Box 100727, F Lauderdale, FL 33310 + 1368 SW 12 th Avenue, Pompano Beach, FL 33069 Toll Free (800) 396-4182 + Phone (954) 781-8400 + Fax (954) 781-8434 + www.sepurnp.con, Page 141 of 608 A, gil SO# SPECIALIST IN FLUID MOVEMENT We know how waterworks 250 Springview Commerce Drive Debary, FL 32713 Sales Representative- John Scott District Sales Manager Phone: 407 330 3456 Contact Information Phone: 800 323 1731 Cell Phone: 321-266-1079 Fax: 407 330 3404 Fax: 407-330-3404 TO: City of Boynton Beach Utilities FROM: John Scott- S2 EMAIL: ATTN: Jim DATE: January 23, 2017 PHONE 561-742-6422 QUOTE: 170123-3JS FAX: REF: LS708 EMAIL: hart — jpbbfl-us ENG FIRm BB ABS #XFPI00G-CB1.7-PEI85/4,25hp, 230v, 3phase, Submersible NON -CLOG Pump,49'cord, 4" Disch, CB IMPELLER, PREMIUM EFFICIENCY MOTOR, SSL G BALE, 5YEAR WARRANTY TOTAL PRICE, F.O.B. JOB, FREIGHT ALLO)A $21,790.00 PLUS ANY FEDERAL, S -14A rY0X-L7$,C_TM"V, AMWf_.�— "HYDRA SERVICE INC TERMS & CONDITIONS APPLY" PAYMENT TERMS NET 30 DAYS. ESTMTD DELIVER -Y 2to3 WEEKS AFTER RECEIPT IN OUR OFFICE OF COMPLETE • APPROVED SUBMITTAL DATA AND SIGNED PROPOSAL. THESE TERMS ARE INDEPENDENT OF, AND ARE NOT CONTINGENT UPON THE TIME OR MANNER IN WHICH PURCHASER MAY RECEIVE PAYMENT FROM OTHERS. ONE DAY OF FACTORY START-UP IS INCLUDED AND REQUIRED FOR WARRANTY. PAYMENT FOR MATERIALS WILL BE REQUIRED BEFORE THE AUTHORIZED START-UP IS CONDUCTED. Review Date: 1/23/17 John Scott NAME ,- PURCHASER REVIEWED BY HydraService, Inc.REP. Page 142 of 608 AE zt Wt C� H[ H � r U W xk z H z O Ul H 04 A HI N H a HI in Nco Vl w W >+ O H W o a z o P: 0 O Ctl W rM z �a ° °az H 04 H az a' H �U Q W W 0 El �z M U H i7 a MU) O O Ln m m LO O 0 O O Ln m m Ln x z ixo H i Ln H c11 N FC, to qaw FC oWU CD WWr� H H P4 H H a �4z�D PPj P I H a 04 HEl In aaW i A W Wpe aax I mwa z I H W O Q I P> A z H Hi WHO Q2 U w CQ H O C4 I Ul2:O H O M I Ct10 �D H coUV] a A i W a fx H W X �-s H x I H ul H m I a z I 0 0 Ln m m Ln a H O H z O H H H H C9 w C4 ;U, (i I zza H H E I � I U) ,a aw I :2:Uz ',7 H a' a>W cn W Ul F � w w F: x Wz(YH �rxQx Z�x0 I 00 I Q M I Z Iw Ho o O Ln �m m Ln 0 0 o� c 0 H I. z �4 a O 11 H � H E 41 � H C4 O ULnW F-4 D0E Z �iZ 04 04 UJ H z I O U U) ul W fx L7 O P4 P4 z H Hw zw Ow I H a' � a 0 Ln w Ln M U') H0 n0 0 O Ln UM Uu0 d� W zH H a 0 0 Ln m m Ln Page 143 of 608 REASON FOR PURCHASE: Homy pump replacement for Lift station # 717. VENDOR INFORMATION: DIVISION: OTHER INFORMATION: Fund Name: Barney's Pumps Inc. Admin. Date: 1/27/2017 ASAP (X) Address: 12080NW40 Street Construction Date Needed: 2/10/2017 Confirm. Coral Springs, 171 33065 Custu Rol. 535 ASAI'/Cont 04 Distribution BACKUP DOCS. DELIVERY: SU BMITTED�:S Phone (contact): To Kalinski Water Qual. Quotes/Verbal �/Ver j ii. z E. Admin. 40 (x (over $500)___ 954-346-0669 Pumping x Quotes/Written (x) E. WTP 41 Over $2000) Vendor Nurnber: 301 PWTreat. Bid Does. W. WTP 42 Meter Serv. Sole Source Lin PTU 99 Jinn H:a Sewage Insurance Special Instructions: 71NITIAT07R.- Re uirements: APPROVED: P Strmwtr. S S gy-back SNAPs/GSA/Pigg -back APs/G A�igg =Y Project Number: SWR075 Unit Price Description & Part Number J Fund _Pept Basic Ele m Obj Amount --Qpan. 1 5995.00 ea Homa pump model # AM5434- 240/15P/C 15hp L�NlStat�ion,#717 4.03 5000 535 65 04 5995.00 Page 144 of 608 PIN'Tr- I he City ofBoynton Beach Utilities Department 124 E. Woolbright Road Boynton Beach, Florida 33435 Phone (561) 742-6400 FAX.- (561742-6298 QUOTATIONS ITEMS REQUESTED: Homa pump for Lift Station # 717 VENDOR#2: Custom Pump & Controls, Inc. DATE: 1/10/2017 CONTACT PERSON: Thomas Marinace PHONE NUMBER- 954-299-5156 QUOTE: $6,140.00 VENDOR #3: Hydra Services, Inc. DATE: 1/23/2017 CONTACT PERSON: John Scott PHONE NUMBER- 321-266-1079 QUOTE: $5,995.00 ATTACH THE ABOVE QUOTATIONS TO REQUISITION AND SEND T* PURCHASING DEPT. Page 145 of 608 QUOTATION NUMBER 03-17-0101 BARNEY'S PUMPS INC. 12080 NW 40" Street Coral Springs, FL 33065-7602 Broward (954) 346-0669 Dade (305) 945-0279 Fax (954) 346-0993 DATE TO: City of Boynton each Utilities FOR Attn: Jim Hart SHIPMENT Same 124 East Woolbright Road TO: Boynton each, FL 33435 PROJECT: Lift Station # 717 Hama Pump Quote Delive Via From F.O.B. 3 — 4 weeks - subject Bestway Barney's Pumps Barney's Pumps to prior sale Terms net 30 with approved credit ITEM QTY DESCRIPTION PRICE EACH Condition of Service: 250 GPM @ 80'TDH Electrical Service: 230V/30/60 HZ A I Homa Pump Model # AMS434-240/15P/C, 1750 RPM, 15 HP, 38.0 FLA, 4" discharge, $5,995.00 9 7/16" impeller w/ 3" solids handling, 40' power cord, also includes: 0 (1) WLU E6000060, 4" discharge flange, EMU T- guide rail adapter o Part # 8734110, lifting bail for P -frame motor Delivery Included Total price $5,995.00 Delivery is F.O.B. Barney's Pumps. Start-up and training services are NOT included. Taxes, anchor bolts, piping, field wiring, etc. are not included. quest them If shop drawpgs arerequired for qpproval,pleaser e from our office. The following items are attached: Bulletin Performance curve X Elevation drawing Prices quoted are firm for 30 days (unless otherwise noted), then subject to adjustment to agree with prices at time of shipment and subject to any tax required by law. This quotation is subject to Barney's Pumps standard terms of sale and warranty. We appreciate the opportunity to serve you and trust that we are favored with your order. M= � : i1. MMMTRQRWUM!4�1 Page 146 of 608 Custom Pump & Controls,, Inc. 305 Indian Trace #222 Weston, Fl. 33326 January 10, 2017 Mr. James Hart City of Boynton Beach 124 E. Woolbright Road Boynton Beach, Fl. 33435 Ph: (954)299-5156 Jacksonville Office:(904) 858-9605 Jacksonville Fax: (904) 858-9607 Dear Mr. Hart, We thank you for your interest in our product and are pleased to quote you on the following KSB sewage pumps and accessories: Pump Station no. 213: KSB Submersible sewage pump, KRT K150-400/406XG-S, 50 HP, 1180 rpm, 460 volt, 3 phase, 69 FLA. Equipped with 50ft cords, 6" Flygt claw and SS. Lifting bail. $19,160 each Delivery: 11 -13 weeks Pump Station no. 717: KSB Submersible sewage pump, KRT E80-2511114XG-S, 15 HP, 1750 rpm, 230 volt, 3 phase, 58 FLA. Equipped with 50ft cords, 4" EMU claw and SS. Lifting bail. $6,140 each Delivery: 4-5 weeks Pump Station no. 708: KSB Submersible sewage pump, KRT E100-251/164XG-S, 20 HP, 1750 rpm, 460 volt, 3 phase, 29 FLA. Equipped with 50ft cords, 4" Flygt claw and SS. Lifting bail. $6,600 each Delivery: 4-5 weeks Pump Station no. 311: KSB Submersible sewage pump, KRT :1 11 5 HP, 1750 rpm, 230 volt, 3 phase, 15.4 FLA, Equipped with 50ft cords, 4" EMU claw and SS. Lifting bail. $4,300 each Delivery: 4-5 weeks Sales tax is not included. Price is firm for ninety (90) days. Shipping terms are: FOB your facility with full freight included. Payment terms are net 30 days Please contact us should you have further questions on this quotation. 9EGM "1 �VA ?/I, FA N 8 IN , 6IM11111rew- - - Page 147 of 608 0 pvz '1V M, V !U' SPECIALIST IN FLUID MOVEMENT 250 Springview commerce Drive Debary, FL 32713 Sales Representative- John Scott District Sales Manager Phone: 407 330 3456 Contact Information Phone: 800 323 1731 Cell Phone: 321-266-1079 Fax: 4073303404 Fax: 407-330-3404 ME= FAX: FROM: John Scott- S2 EMAIL: JSCOTT(@HYDRASERVICE, NET DATE: January 23, 2017 REF: LS717 EMAIL: harti@bbfl.us ENG FIRM 1313 ABS # XFPI00E-CBI.2-PE105/4,14hp, 230v, 3phase, Submersible NON -CLOG Pump,49'cord, 4" Disch, CB IMPELLER, PREMIUM EFFICIENCY MOTOR, SS LIFTING BALE, 5YEAR WARRANTY TOTAL PRICE, F.O.B. JOB, FREIGHT ALLOA $12,892 PLUS ANY FEDERAL, STATE OR LOCAL TAXES WHICH MAY APPLY. TERMS ARE NET 30 DAYS. PRICES ARE FIRM 30 DAYS "HYDRA SERVICE INC TERMS & CONDITIONS APPLY" PAYMENT TERMS NET 30 DAYS. ESTMTD DELIVERY 1to2 WEEKS AFTER RECEIPT IN OUR OFFICE OF COMPLETE APPROVED SUBMITTAL DATA AND SIGNED PROPOSAL. THESE TERMS ARE INDEPENDENT OF, AND ARE NOT CONTINGENT UPON THE TIME OR MANNER IN WHICH PURCHASER MAY RECEIVE PAYMENT FROM OTHERS. ONE DAY OF FACTORY START-UP IS INCLUDED AND REQUIRED FOR WARRANTY. PAYMENT FOR MATERIALS WILL BE REQUIRED BEFORE THE AUTHORIZED START-UP IS CONDUCTED. ACCEPTED DATE Review Date: - 1/23/17 John Scott NAME OF PURCHASER REVIEWED BY HydraService, Inc.REP. Page 148 of 608 I "# Boynton IBeach, FIL IIII�NI�� � a ,j t a Pompano Beach Jacksonville Attention: Subject: Replacement Lift Station Pumps �, *Vour considerat• )r Master Lift Station #213 One (1) Barnes #6SHDK40044-285mm, 40 HP, 1750 RPM, 460 Volt, 3 -Phase, 6" Submersibld Pump rated to t to be shipped Power Cord A PRICE: Standard Pump - $ 12,048.00 Plus Tax, DelivereT, For 6" Flygt Claw Adapter for 3" Rails - Add Lgj 700 ,. Replacement Pump for Lift Station #717 One (1) Barnes L4 'il4'` 1 RPM,Submersible Pump rated to pass 3" spherical solids. Pump to be shipped with #1 25498XF Power Cord Assembly. PRICE: ;eR 6,4 71.00 Plus Tax, Delivered r 2F , ;gforStation Lift y #708 Y �J i One (1) Barnes 1 Pump rated to pass 3" spherical solids. Pump to be shipped with #125497XF 50 ft. Power *i Assembly. PRICE: Standard Pump - 6,314.00 Plus Tax, Delivered 211 SOUTHEASTERN P PO Box 100727, F Lauderdale, FL 33310 + 1368 SW 12"'Avenue, Pompano 9 Toll Free (800) 396-4182 + Phone (954) 781-8400 + Fax (954) 781-8434 + www.sepump.corr Page 149 of 608 r o N H H N qF z� WO E -U M z W H z 0 m H P4 F x F:� ::) FF I;tl F a HU) In m o N U) U w >4 O H W o 0 z o a � o O W w H Z Fl o Q H az F H w2 a zFz H U Q a wa w a w w04 a Qa q ul H 0 W FW q P4 MD4 m I x z H I Q I I I H H I a H a F I I a F i H U) I F 4 I q W I J z W O z H oI O r� F H U P4 I F O H I H a aI U1 U I H O M I :D F WI a qI W a a H W�-rr X Za I Ul H W az 9 a� 04wW xU1H a Ina0 • H V) M.%4 m P, w wv av U Le < F a Ln F x -zx M H (4 \ M rn HRI U) wa r Q H Z qQ£ 04 0 0 �U ;Eo�D CUM x r -I a H O F z O H F H us H a w a U z H Cl) D4 2 a J7 I I W wz z a 00 Q M Z 5 I W F O Q a 0 0 z 0 O 0 H F o H rj) Ln M O< W a a Q z w i q w F I U I w I a z W F0 no 00 In M 0 0 \0 O 0 H z �A a O H C.' F � Q) r'I 04 a m F a O �a Z az04 04U) H U) U) W a C7 O a a z H a El V) '3: z DI O V) v aI Ha F� x04 O Ln w M Ln Fo BOO O Ln UM Uo w Z H a 0 0 0 m N (n w �-I a U U) H w F z W a U w x F z H U) H O H F H U) H Q a w a Page 150 of 608 Mal M11*1 VENDOR INFORMATION: Name: Barney's Pumps Inc. -—d- ---- -- - -- kdne7s 12080 NW Coral Springs, FI 33065 Phone (contact): Tom Kalinski 954-346-0669 Vendor Number: 301 IkTflm��� ............. ..... ii—lVISION- OTHER INFORMATION: Description & Part Number Homa pump model# AMX-193/5.5T/C 5.5hp Lift Station # 311. Admin. Date: 1/27/2017 Basic 535 ASAP (X) Go—nstruction Date deeded: 2/10/2017 Confirm, Cust. Rel. ASAP/Conf. Distribution Water Qual, BACKUP CS® SUBMITTED: Quotes/Verbal (over $500) DELIVERY: E. Admin. 40 (x Pu—mping--- (x) Vuotes/Written (x) (over $2.000) ....... E. WTP 41 PWTreat. Bid Does. W. WTP 42 Meter Serv. Sole Source Ltr, PJJ 99 Sewage Insurance Kealul ements: Special Instructions: Strmwtr. SNAPs/GSA/Piggy-back Project Number: SWR075 Qurn. 1 Unit Price 3590.00 --ea - Description & Part Number Homa pump model# AMX-193/5.5T/C 5.5hp Lift Station # 311. Fund 40' Dept 5000 Basic 535 Ele rn 65 Obj 04 Amount 3590.40 Page 151 of 608 The City ofBoynton Beach Utilities Department 124 E. Woolbright Road Boynton Beach, Florida 33435 Phone (561) 742-6400 FAX.• (561 742-6298 zsff1' !��� QUOTATIONS ITEMS REQUESTED: Homa pump for Lift Station # 311 VENDOR # 1: Barney's Pumps Inc. DATE: 1/3/2017 CONTACT PERSON: To Kalinski PHONE NUMBER: 954-346-0669 QUOTE: $3,590.00 VENDOR#2- Custom Pump & Controls, Inc. DATE: 1/10/22017 CONTACT PERSON: Thomas Marinace PHONE NUMBER: 954-299-5156 QU $4,300.00 VENDOR #3: Southeastern Pump DATE: 1/23/2017 CONTACT PERSON: PHONE NUMBER: 800-396-4182 QUOTE: $4328.00 ATTACH THE ABOVE QUOTATIONS TO REQUISITION AND SEND TO PURC14ASING DEPT. Page 152 of 608 QUOTATION NUMBER 03-17-0101 BARNEY'S PUMPS INC. 12080 NW 40" Street Coral Springs, FIL 33065-7602 Broward (954) 346-0669 Dade (30 5) 945-0279 Fax (9 54) 346-0993 DATE: TO: City of Boynton Beach Utilities FOR Attn: Jim Hart SHIPMENT Same 124 East Woolbright Road TO: Boynton Beach, FL 33435 PR03ECT: ---Lift Station # 311 Hama Pump Quote Delive Via From F.O.B. 3 — 4 weeks - subject Bestway Barney's Pumps Barney's Pumps to prior sale 0 0 10 5gC1h,._q_ A W -A Terms net 30 with approved credit ITEM QTY DESCRIPTION PRICE EACH Condition of Service: 100 GPM @ 45'TDH Electrical Service: 230V/30/60 HZ A 1 Homa Pump Model # -193/5. /C, 1750 RPM, 5.5 HP, 14.8.0 FLA, 4" discharge, $3,590.00 7 5/8" impeller w/ 3" solids handling, 40' power cord, also includes: 0 (1) WLU E6000060, 4" discharge flange, EMU T- guide rail adapter o Part # 8734109, lifting bail for T -frame motor Delivery Included Total price $3,590-00 Delivery is F.O.B. Barney's Pumps. Start-up and training services are NOT included. Taxes, anchor bolts, piping, field wiring, etc. are not included. . ......... ease if shop draare requked for approva, p equest them from ouoffice. S Lrr !t� l The following items are attached: Bulletin Performance curve X Elevation drawing _ Prices quoted are firm for 30 days (unless otherwise noted), then subject BARNEY'S PUMPS INC. to adjustment to agree with prices at time of shipment and subject to any tax required by law. This quotation is subject to Barney's Pumps standard terms of sale and warranty. We appreciate the opportunity to serve you and trust that we are favored with your order. Page 153 of 608 t Tampa + pompano Beach + Jacksonville Repl cement Pum * for Lift Station #31 1 P, 1750 RPM, 230 Volt, 3 -Phase, 4" Submersib One (1) Barnes #4SHM87bN4-ZUOmm, 7.5 H Pump rated to pass 3" spherical solids. Pump to be shipped with #1 25496XF 50 ft. Power Cord PRICE: Standard Pump - $ 3,733.00 Plus Tax, Delivere W r, Adapter it,' Add n 1' ►t 0 P 4" O�3 -Phase, 4" Submersible 4 R. d' a solids. Pump to be ' pwith #1 25498XF 50 ft. Pump rated to pass 3" spherical Power Cord Assembly. PRICE: Standard pump - $ 4,492.00 Plus Tax, Delivered For 4" T -Rail Claw Adapter - Add J_j9_500 All the above have • 4 ^ Price is valid for 30 days from this date F.O.B.: Factory, freight allowed Payment Terms Subject to Account Status r_ * # ^ • -ts. or if we may receive your valued ordM si 11111111111 11!!111,0111111 1111111111 ^: ^# • R %' PUMP PO Box 100727, F Lauderdale, FL 33310 + 1368 SW 12th Avenue, Pompano Beach, Toll Free 09Phone 781-8400 Date Page 154 of 608 Mr. James Hart City of Boynton Beach 124 E. Woolbright Road Boynton Beach, Fl. 33435 Ph: (954)299-51 Jacksonville Office:(904) 858-96 Jacksonville(904) 858-96 r,-rizil: tmarinace�Lc2d Dear Mr. Hart, We thank you for your interest in our product and are pleased to quote you on the following KSB sewage pumps and accessories: 1-1,ump Station no. 213: KSB asp Submersible sewage pump, KRT K1 50-400/406XG-S, 50 HP, 1180 rpm, 460 volt, 3 ph 1,9 FLA. Equipped with 50ft cords, 6" Flygt claw and SS. Lifting bail. $19,160 each Delivery: 11-13 weeks Pump Station no. 717: KSB Submersible sewage pump, KRT E80-251/114XG-S, 15 HP, 1750 rpm, 230 volt, 3 phase, 58 FLA. Equipped with 50ft cords, 4" EMU claw and SS. Liftina bail. $6,140 each Delivery: 4-5 weeks Pump Station no. 708: KSB Submersible sewage pump, KRT 1# 6. 20 HP, 1750 rpm, 460 volt, 3 phasR-, 29 FLA. Equipped with 50ft cords, 4" Flygt claw and SS. Lifting bail. $6,600 each Delivery: 4-5 weeks Pump Station no. 311: KSB Submersible sewage pump, KRT :# 1# 5 HP, 1750 rpm., 230 volt, 3 phase, 15.4 FLA. Equipped with 50ft cords, 4" EMU claw and SS. Lng bail. $4,300 each Delivery: 4-5 weeks Sales tax is not included. Price is firm for ninety (90) as. Shipping terms are: FOB your facility with full freight included. Payment terms are net 30 days Please contact us should you have further questions on this quotation. ?4w" P, wali"M Thomas J. Marinace South Florida Sales Page 155 of 608 Custom PUMP & Controls,. Inc Indian Trace #222 305 Weston, Fl. 33326 Mr. James Hart City of Boynton Beach 124 E. Woolbright Road Boynton Beach, Fl. 33435 Ph: (954)299-51 Jacksonville Office:(904) 858-96 Jacksonville(904) 858-96 r,-rizil: tmarinace�Lc2d Dear Mr. Hart, We thank you for your interest in our product and are pleased to quote you on the following KSB sewage pumps and accessories: 1-1,ump Station no. 213: KSB asp Submersible sewage pump, KRT K1 50-400/406XG-S, 50 HP, 1180 rpm, 460 volt, 3 ph 1,9 FLA. Equipped with 50ft cords, 6" Flygt claw and SS. Lifting bail. $19,160 each Delivery: 11-13 weeks Pump Station no. 717: KSB Submersible sewage pump, KRT E80-251/114XG-S, 15 HP, 1750 rpm, 230 volt, 3 phase, 58 FLA. Equipped with 50ft cords, 4" EMU claw and SS. Liftina bail. $6,140 each Delivery: 4-5 weeks Pump Station no. 708: KSB Submersible sewage pump, KRT 1# 6. 20 HP, 1750 rpm, 460 volt, 3 phasR-, 29 FLA. Equipped with 50ft cords, 4" Flygt claw and SS. Lifting bail. $6,600 each Delivery: 4-5 weeks Pump Station no. 311: KSB Submersible sewage pump, KRT :# 1# 5 HP, 1750 rpm., 230 volt, 3 phase, 15.4 FLA. Equipped with 50ft cords, 4" EMU claw and SS. Lng bail. $4,300 each Delivery: 4-5 weeks Sales tax is not included. Price is firm for ninety (90) as. Shipping terms are: FOB your facility with full freight included. Payment terms are net 30 days Please contact us should you have further questions on this quotation. ?4w" P, wali"M Thomas J. Marinace South Florida Sales Page 155 of 608 I SPECIALIST 250 Springview commerce Drive Debary, FL 32713 Phone: 407 330 3456 Phone: 800 323 1731 Fax: 407 330 3404 TO: ATTN: PHONE FAX: All IN FLUID MOVEMENT We know haw waterwo ks City of Boynton Beach Utilities Sales Representative- John Scott District Sales Manager Contact information Cell Phone: 321-266-11079 Fax: 407-330-3404 FROM: John Scott- S2 EMAIL: DATE: January 23, 2017 QUOTE: 170123-IJS REF: "6%1 EMAIL: haj@hbf1,US ENG FIRM. BB 2 ABS # XFPI00E-CB 1.6-PE45/4, 6hp, 230v, 3phase, Submersible NON -CLOG Pump,49'cord, 4" Disch, . CB IMPELLER, PREMIUM EFFICIENCY MOTOR, SS LIFTING BALE, 5YEAR WARRANTY TOTAL PRICE, F.O.B. JOB, FREIGHT ALLO'�A $9982.00 PLUS ANY FEDERAL, STATE OR LOCAL TAXES WHICH MAY APPLY. TERMS ARE NET 30 DAYS. PRICES ARE FIRM 30 DAYS "HYDRA SERVICE INC TERMS & CONDITIONS APPLY" PAYMENT TERMS NET 30 DAYS. ESTMTD DELIVERY 1to2 WEEKS AFTER RECEIPT IN OUR OFFICE OF COMPLETE APPROVEDSUBMITTAL •DATA AND SIGNED PROPOSAL. THESE TERMS ARE INDEPENDENT OF, AND ARE NOT CONTINGENT UPON THE TIME OR MANNER IN WHICH PURCHASER MAY RECEIVE PAYMENT FROM OTHERS. QNE DAY OF FACTORY START-UP IS INCLUDED AND REQUIRED FOR WARRANTY. PAYMENT FOR MATERIALS WILL BE REQUIRED BEFORE THE AUTHORIZED START-UP IS CONDUCTED. Review Date: 1/23/17 John Scott — NAME — OF — — — PURCHASER — REVIEWED BY HydraService, Inc.REP, Page 156 of 608 QP z M WO O HU x 4# U W z Z H O H Ul FA 124 H p EE In Ul [4 H+ U1 N E+ Ul iJ OU 00 �E4 w H 1 o a W o 124 �C O G, M U1 --I PQ z r�W o Q H aZ H El 04 W Ul FG W O 7 w wa4 > a a Qa Q Ct)0 W U H Ul C7 Q EW Q N Ul a U1 z Q � C7 >4 H H W a H I I W 'D a Ei H U1 i �D W W O z' H O O < H H U W E+ O H H a a H O U1 aW04 H Q P4 x za m H M az O o 0 0 0 0 LO Lr) ul Ln m m 0 1-a O di O O � H � z a O E H Vl H W W a 0 O a x� waUl •ww O Ul H �+ a a0 H U] Uww \W U EaU cV K4 o W H Eiz \z� oHW m W Ul �HW r ADX XaQ DQ a4 � H � QQ� WOO x o� OUm tv H U U1 a O a H L O �D U Ul W W x paW W w x E- Q • vl�a �w:E wxO WZEE 40� zp�UlU I IaH IOo I QM Z �w 15 i Ul W H O aOo0 000 Z 000 Q O O O H• H Lnro H DD dl U] o -Tr H [i' Ln L(1 Q O< W a a O I Q z w I I Q I W I H I W I a w Et O O .. O O Oo 0 X Ln Ln fy Ln L(1 m m 0 0 0 0 H z w O H G E+ E �C rt 4 a v Ei a O UO0 z a3a W U1 H I H I z I I O U I U Ul I w a O I a a z I H a Nw cn 3 zw O ul U Ha Ei X21 �a I I [h I O Ul w Ln m Ln El o O 0 O Ln Um UO r W I 4t w Z H H i a �i W K4 U U1 H W Ei z w P4 14Q U W x Ea z H m H z O H E- H Ul H a w a Page 157 of 608 11 �Xfflll REASON FOR PURCHASE: Homa pumps replacement for Lift station # 603. VENDOR INFORMATION: DIVISION: OTHER INFORMATION: -Fund —_Pept 403 W�me: ijnme_y_'s Pumps Inc. Admin. Date: 1/27/2017 Obj 04 ASAP (X) Address. L2080 RW46"� Street Construction Date Needed: 2/10/2017 Confirm. - C-o-ralSprings, FI 33065 Cust. Rel. ASAP/Conf. Distribution BACKUP DOC& DELIVERY: SUBMITTED: Phone (canto): Tom Kalinski Water (dual. Quotes/Verbal E. Admin. 40 (x (over $500) 954-346-0669 Pumping (x) Quotes/Written (x) E. HTTP 41 (aver $2000) Vendor Number: 301 PWTreat. Bid Does. W. W'TP 42 Meter Serv, Sole Source Ltr. P/U 99 IN71TIATOR: H t Sewage Insurance Special Instructions: Ke Wrements: jJhn APPROVED- Strmwtr. SNAPS/GSA/Piggy-beck rSAPs Project Number: SWR075 Quart. Unit Price 4775.00 ea Description & Part Number Homa pump model # AMX-90/10AT/C 10.4hp Lift Station 4 603 -Fund —_Pept 403 5000 Basic 535 Eli m 65 Obj 04 --Amount 550A 9 Page 158 of 608 rlr 1. I he City ofBoynton Beach '77777= � 77777777777777-7777-�� 77'-" . .. ............ .... ............. Utilities Department 124E. Wooffifight Road Boynton Beach, Florida 33435 Phone (561) 742-6400 FAX.• (561742-6298 VENDOR # 1: DATE: CONTACT PERSON: PHONE NUMBER: QUOTE: VENDOR#2: DATE: CONTACT PERSON: PHONE NUMBER: QUOTE: VENDOR #3: DATE: CONTACT PERSON: PHONE NUMBER: QUOTE: l DR! QUOTATIONS Voma DumDs for Lift Station # J Tom Kalinski — -- -1 954-346-!06�!69� ITrrrr Custom Pump & Controls, Inc. 1/10/2017 Thomas Marinace 954-299-5156 $5440.00 ea 1 /23/2017 800-396-4182 ATTACH THE ABOVE QUOTATIONS TO REQUISITION AND SEND T* PURCHASING DEPT. Page 159 of 608 �twwAmeww", ;m 03-17-0101 BARNEY'S PUMPS INC, B P 12080 NW 40" Street Coral Springs, FL 33065-7602 1 Broward (954) 346-0669 191 Dade (305) 945-0279 Fax (9 54) 346-0993 DATE: 01-03-17 TO: City of Boynton Beach Utilities -,KjeK Attn: Jim Hart SHIPMENT Same 124 East Woolbright Road TO: Boynton Beach, FL 33435 PROJECT: Lift Station # 603 Homa Pump not ----------- Delive Via From F. 0. B. 3 - 4 weeks - subject Bestway Barney's Pumps Barney's Pumps to prior sale Terms net 30 with approved credit If -EM— _QTY DESCRIPTION PRICE EACH Condition of Service: 500 GPM @ 40' TDH Electrical Service: 230V/30/60 HZ A 1 Homa Pump Model # AMX444-190/10.4T/C, 1750 RPM, 10.4 HP, 24.6 FLA, 4" discharge, $4,775.00 7 7/8" impeller w/ 4" solids handling, 40' power cord, also includes: * (1) WLU E6000060, 4" discharge flange, EMU T- guide rail adapter * Part # 8734109, lifting bail for T -frame motor Delivery Included Total price $4,775.00 Delivery is F.O.B. Barney's Pumps. Start-up and training services are NOT included. Taxes, anchor bolts, piping, field wiring, etc. are not included. rova pMase Wuest them from our office. Ifs #W are Eqquired for appIf _ The following items are attached: Bulletin Performance curve X Elevation drawing _ Prices quoted are firm for 30 days (unless otherwise noted), then subject BARNEY'S PUMPS INC. to adjustment to agree with prices at time of shipment and subject to any tax required by law. This quotation is subject to Barney's Pumps standard terms of sale and warranty. We appreciate the opportunity to TOM 17fa&W serve you and trust that we are favored with your order. RTXMTI-. : R. Page 160 of 608 (1`S ( I t SOUTHEASTERN PUMP Tampa + Pompano 411 ReWacementPurnD for Lift Station Barnes4 , f" 4 , i ""i RPM, , 0 Pump rated to pass 3" spherical solids. Pump -to be shipped with #1254 Power Assembly, Standard Pump 13,733.00 1 t 7 0 Plus ii, ' I , TD a j 411 T -Rall ClawAdapter ( 1_§96.00 4" Repla ition #603 One (1) Barnes #4SHDG100N4-200mrT1, 10 HP, 1750 RPM, 230 Volt, 3 -Phase, 4" Submersible Pump rated Power Cord Assembly. Standard Pump - $ 4,492.00 Plus Tax, Delivered All the above pumps have a 5 year �Frw Price is valid for 30 days from this date F.O.B.: Factory, freight allowed Payment Terms Su* 11., Account Status Please contact us with any questions, or if we may receive your valued order Sincerely, Approved and Accepted for Purchase ------- Name ®ate SOUTHEASTERN PO Box 100727, F Lauderdale, FL 33310 + zPompano Beach, Toll Free (800) 396-4182 + Phone (954) 781-8400 + Fax (954) 781-8434 + www.sepump.com Page 161 of 608 Custom Pump & Controlsr Inc. 305 Indian Trace #22, Weston, Fl. 33326 Mr. James Hart City of Boynton Beach 124 E. Woolbright Road Boynton Beach, Fl. 33435 Ph: (954)299-5156 Jacksonville Office:(904) 858-9605 Jacksonville Fax: (904) 858-9607 e-.-ftail: t.marinaceg–custom um —.com aS Dear Mr. Hart, We thank you for your interest in our product and are pleased to quote you on the following KSB sewage pumps and accessories: PumpStation no. 213: KSB Submersible sewage pump, KRT K1 50-400/406XG-S, 50 HP, 1180 rpm, 460 volt, 3 phase, 69 FLA. Equipped with 50ft cords, 6" Flygt claw and SS. Lifting bail. $19,160 each Delivery: 11 -13 weeks Pump Station no. 717: KSB Submersible sewage pump, KRT E80-251/114XG-S, 15 HP, 1750 rpm, 230 volt, 3 phase, 58 FLA. Equipped with 50ft cords, 4" EMU claw and SS. Lifting bail. $6,140 each Delivery: 4-5 weeks PumpStation no. 708: KSB Submersible sewage pump, KRT 11 .4 20 HP, 1750 rpm, 460 volt, 3 phase, 29 FLA. Equipped with 50ft cords, 4" Flygt claw and SS. Lifting bail. $6,600 each Delivery: 4-5 weeks Pump Station no. 311: KSB Submersible sewage pump, KRT E80-200/34XG-S, 5 HP, 1750 rpm, 230 volt, 3 phase, 15.4 FLA. Equipped with 50ft cords, 4" EMU claw and SS. Lifting bail. $4,300 each Delivery: 4-5 weeks Pump Station no. 603: KSB Submersible sewage pump, KRT E100-251/74XG-S, 10 HP, 1747 rpm, 230 volt, 3 phase, 26.2 FLA. Equipped with 50ft cords, 4" EMU claw and SS. Lifting bail. $6,440 each Delivery: 4-5 weeks Sales tax is not included. Price is firm for ninety (90) days. Shipping terms are: FOB your facility with full freight included. Payment terms are net 30 days Please contact us should you have further questions on this quotation. a a If . . - • • •. GM1112renre- - - Page 162 of 608 H SPECIALIST 250 Springview Commerce Drive Debary, FL 32713 Phone: 407 330 3456 Phone: 800 323 1731 Fax: 407 330 3404 d OOOM—EMNAMN 0 mis IN FLUID MOVEMENT We know how waterworks Contact Information Cell Phone: 321-266-1079 Fax: 407-330-3404 TO: City of Boynton Beach Utilities FROM: John Scott- S2 EMAIL: 4aggimHYl7A3ERVI0E.NET ATTN: Jim DATE: January 23, 2017 PHONE 561-742-6422 QUOTE: 170123-1JS FAX: REF: LS603 EMAIL: hartj@_bbf1 us ENG FIRM BB ABS # XFPI00E-CBI.4A-PE90/4,12hp, 230v, 3phase, Submersible NON -CLOG Purnp,49'card, 4" Disch, . CB IMPELLER, PREMIUM EFFICIENCY MOTOR, SSL G BALE, 5YEAR WARRANTY TOTAL PRICE, F.O.B. JOB, FREIGHT ALLO)A $12,356.00 PLUS ANY FEDERAL, STATE OR LOCAL TAXES WHICH MAY APPLY. TERMS ARE NET 30 DAYS. PRICES ARE FIRM 30 DAYS "HYDRA SERVICE INC TERMS & CONDITIONS APPLY" PAYMENT TERMS NET 30 DAYS. ESTMTD DELIVERY 1to2 WEEKS AFTER RECEIPT IN OUR OFFICE OF COMPLETE APPROVED SUBMITTAL DATA AND SIGNED PROPOSAL. THESE TERMS ARE INDEPENDENT OF, AND ARE NOT CONTINGENT UPON THE TIME OR MANNER IN WHICH PURCHASER MAY RECEIVE PAYMENT FROM• E OTHRS. ONE DAY OF FACTORY START-UP IS INCLUDED AND REQUIRED FOR WARRANTY. PAYMENT FOR MATERIALS WILL BE REQUIRED BEFORE THE AUTHORIZED START-UP IS CONDUCTED. FiTo7o-Fd-m-WO-oMi 90 Review Date: 1/23/17 John Scott NAME OF PURCHASER REVIEWED BY HydraService, Inc.REK Page 163 of 608 6.G. CONSENTAGENDA 2/21/2017 REQUESTED ACTION BY COMMISSION: Authorize the issuance of a purchase order to Evoqua Water Technologies LLC (Evoqua) to provide cleaning services for the degasifier and off -gas scrubber located at the West Water Treatment Plant. The total expenditure for this service is $28,481. EXPLANATION OF REQUEST: This service was anticipated to be less that $25,000 and based on that estimate City staff posted the specifications on DemandStar (Onvia) to allow potential vendors to submit quotes for this work. The deadline was December 27, 2016 at 1:30p.m. and the City received one response from Evoqua, but the amount came in at $28,481.00. Purchases in excess of $25,000 requires Commission approval, so in accordance with City purchasing policies staff is requesting Commission approval for this purchase. The degasifier and off -gas scrubber are essential unit operations within the West Water Treatment Plant (West WTP) process. The degasifier removes gases such as carbon dioxide, methane and hydrogen sulfide that cause odor and taste issues in potable water by passing an up -flow stream of air through a down -flow of water. The degasifier effluent air then passes through the off -gas scrubber which utilizes sodium hydroxide and chlorine to neutralize the entrained nuisance gases described above. The degasifier and off -gas scrubber at the West WTP are typically cleaned every five (5) years as part of its ongoing maintenance program to preserve proper operation and efficiency. To facilitate this, a bid for cleaning services was advertised on Demandstar utilizing a variety of commodity codes. Evoqua was the sole respondent. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The efficient operation of the degasifier and off -gas scrubber directly impacts the quality of potable water. Thus, performing this routine maintenance will ensure continued good water quality for home and industrial users. FISCAL IMPACT: Budgeted Funds are available in account: 401-2811-536-49-17. ALTERNATIVES: The City could choose to not perform the maintenance at this time. However, the proper operation and efficiency of the degasifier and off -gas scrubber will be negatively impacted and, in turn, impact the quality of water to consumers. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: Page 164 of 608 CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type D Addendum D Addendum REVIEWERS: Department Utilities Finance Legal City Manager Description Page 165 of 608 Degasifier Cleaning Quote 2017 Demandstar Commodity Codes Reviewer Action Date Groff, Colin Approved 2/13/2017 ® 10:27 AM Howard, Tim Approved 2/13/2017 ® 3:48 PM Swanson, Lynn Approved 2/16/2017 ® 9:54 AM LaVerriere, Lori Approved 2/16/2017 ® 10:11 AM Page 165 of 608 1/9/2017 User: C uesta, Juan DEMAINDSTAIR by NVIA Supplier Quote Detail - Onvia DemandStar Organization: City of Boynton each Logout I Help Quote Number AA006 Date Due 1 2/27/201 6 1:00:00 PM Eastern Ion ngmm�=Z�� Response Submitted By Evoqua Water Technologies LLC Preparer: Jennifer Miller 2650 Tallevast Road Sarasota FL 34243 United States of America Ph:9413597930 Fax: 9413597985 Email: municipalservices@evoqua.com Additional Supplier formation Delivery Details 45 Days After Receipt of Order (ARO) IN se of muriatic acid instead of citric. If material or service was needed to Additional Details make repairs above $100 then we would provide a proposal for additional work. Buyer Information Specifications 1. City to lockout vessel for cleaning. 2. Cleaning water to be disposed of in the nearby sanitary sewer. i-�WRI'Vill Ell WIRLA7, flt��K.U'FJIWIIIX"wjllim.TqPILMllmwltqtmo W%golffir.1117utwoutgam I I Nuplar. 0 muslimmaggELVIWIN IRA I Quote Us t-1 < < R et ur n -1 L -------------- j - hftp://Www.demandstar.com/buyer/quotes/quote—TSupplierDetail.asp?qri=9410901&qi=112278&on=a Page 166 of 6W Selected Commodity Codes - Onvia DemandStar 3,16- EQUIPMENT MAINTENANCE AND REPAIR SERVICES FOR AGRICULTURAL, "29- CONSTRUCTION, HEAVYk. MATERIAL k AND r AND k *0 EQUIPMENT ®BUILDING CONSTRUCTION CINCLUDING MAINTENANCE 909- SERVICES 00 ® CONSTRUCTION SERVICES,INCLUDING MAINTENANCE ® SERVICES) 00 ® CONSTRUCTION CINCLUDING CSERVICES 00 ® WATER AND WASTEWATER TREATING CHEMICALS 00 ® Chlorination Equipment, Including Parts and Accessories 08 ® Clarifiers and Settlers, Separators 13 ® Complete Water Treatment Systems, Chemical 15 ® Removal Equipment, WaterTreatment- Ammonia, Bacterial, Iron, Etc. 52 ® Separation and Treatment Equipment, Oil/Water 53 ® Water Main Cleaning Equipment 81 ® Water Odor Control Equipment 84 ® Water Treatment Equipment (Not Otherwise Classified) 87 Close http://www.demandstar.com/common/pages/quotes/quote_CommodityCodesList.asp?qi=112278 Page 167 of 6W 6. H. CONSENTAGENDA 2/21/2017 REQUESTED ACTION BY COMMISSION: Approve increase to Purchase Order 170043 issued to Culpepper Plumbing of West Palm Beach, FL to $35,000. EXPLANATION OF REQUEST: Explanation of Request: The City of Boynton Beach (City) issued Blanket Purchase Order #170043 on October 1, 2016 with an estimated annual expense of $10,000 for FY 16/17 to Culpepper Plumbing (Culpepper), based on three (3) quotes in accordance with the City's purchasing policies. The Utilities Department utilizes Culpepper for the purpose of performing routine maintenance to Master Lift Station # 317, which is our busiest station in the collection system. This includes pumping out and cleaning out the Master Lift Station every four months to remove floating wastewater debris. Emphasis is directed to this particular Master Station because of the persistent presence of excess sanitary wipes and rags in the wet well resulting in the clogging of the pumps. To date for FY 16/17, expenditures for Culpepper's maintenance service total $23,060. Unforeseen purchases related to the increased frequency of the clogging of pumps within the Master Station have resulted in additional invoices exceeding the $25,000 limit. Currently, there is $1,140 available in the purchase order. Utilities recommend approving the outstanding invoices for payment in the amount of $4,790 and also recommend approving an additional $10,800.00 be added to the purchase order. The revised purchase order amount will be $35,000. Due to the increasing need the City is also considering procurement alternative including issuing a bid for this type of service. In accordance with the City's purchasing policy APM 10.00.01 commodity purchases in excess of $25,000 requires Commission approval. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Approval for payment of these invoices and subsequent purchase order increase will allow for uninterrupted maintenance services. FISCAL IMPACT: Budgeted Funds are available in account: 401-2816-536-49-17. ALTERNATIVES: None. Disruption in the performance of maintenance will result in pump failure and may result in sanitary sewer overflows which create regulatory infractions, and endangers the environment and the public. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No Page 168 of 608 CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type D Addendum D Addendum REVIEWERS: Department Utilities Finance Legal City Manager Description Page 169 of 608 Culpepper paid invoices Culpepper purchase order Reviewer Action Date Groff, Colin Approved 2/13/2017 ® 10:26 AM Howard, Tim Approved 2/13/2017 ® 3:33 PM Swanson, Lynn Approved 2/16/2017 ® 9:54 AM LaVerriere, Lori Approved 2/16/2017 ® 10:11 AM Page 169 of 608 Culpepper Plumbing LLC Invoice Date Invoice # 766 Pike Rd. 10/21/2016 21316 INVOICE West Pa hn Beach, FL 33411 Job At: Lift Station# 317 Boynton Beach Blvd & Congress Phone4 (561) 478-7978 Fax 0 (561) 689-4977 Boynton Beach, FL 33425 Bill To: City oton eh .................................................................. Of BynBac Financial Services Depariment TLEASE PAY P.O. Box 310 :THIS AMOUNT $2,395.00 Boynton each, FL 33425 e' c' k' s' "p*a'y'a`h1'e't'o*: ... C' u' '''°° perP, I'u' ...i ...®L L. C. 766 Pike Rd. West Palm Beach, FL 33411 Phone# (561) 478-7878 Fax # (561) 6894977 BiH To: City Of Boynton Beach P.O. Box 3 10 Boynton Beach, FL 33425 Please check box if address is incorrect or has changed, pn4 indicate change(s) on reverse side. L= 11 ; =0 I roNs ki. ....................................................... TLEASE PAY TIHS AMOUNT $2,995.00 ............................................. * ...... Ralk—e 3hecks payable to: Culpepper Plumbing L.L.C. Have E -Mail? Please write it here: ------- M ------------------------ M ---------- PLEASE DETACH AND RETURN TOP PORTION WITH PAYMENT Billing Inqueries? Call (561) 478-7878 r-------------------- E-mail Cu 1pep perPI unmibi ngeln c @0)h otm ai 1. c orn 0=1 pe P.O. No. Terms Due Date Rep Project 7m= 11/9/2016 item escription Qty Ra I t I e Amount 21 Lift stations... Lift station Service - Pumped Out and Cleaned 1 Master Liftstation and Pressure washed walls with 2,395.00 2,395.00 Vactor Truck. Dumped waste material at designated waste facility provided by City. 2 Technicians 25 Pump Track Purnp Track Services 4 150.00 600.00 Billing Inqueries? Call (561) 478-7878 r-------------------- E-mail Cu 1pep perPI unmibi ngeln c @0)h otm ai 1. c orn 0=1 11170.1� 766 Pike Rd. West Palm Beach, FL 33411 Phone N (561) 478-7878 Fax# (561) 689-4977 Bill To: City Of Boynton Beach Ore P.O. Box 3 10 Boynton Beach, FL 33425 Please check box if address is incorrect or has chang4 and indicate change(s) on reverse side. Inam 1 1.*11 � 0 U UMUPTIV; 118DOXE PLEAS. E- - : P.- - A- - Y. .................................. JHIS AMOUNT $2,395.00 .......................................................... Make checks payable to: CulPePPer Plumbing L.L.C. Have E -Mail? Please write it here- ---------------------------------------------------------- PLEASE DETACH AND RFTURN TOP PORTION WITH PAYMENT Vactor Truck. Dumped waste material at designated waste facility provided by City. 2 Technicians M RECEI ED RMW 1174'Mi5n: 766 Pike Rd. West Palm Beach, FL 33411 1(l, to IM, I MULWTAI 411"Ro "t- P.O. Box 3 10 Boynton Beach, FL 33425 Invoice Date Invoice # 11/11/2016 19624 INVOICA Job At: Lift Station# 317 Woynton Beach, FL 33425 ­ ..... ... * .... ­­* .............. :PLEASE PAY 7HIS AMOUNT $2,395.00 . .............................................. * - Make checks payable to: Culpepper Plumbing L.L.C. Please check box if address is incorrect or has changed, and Have E -Mail? Please write it here, indicate change(s) on reverse side. --------------------------------------------------------------- PLEASE DETACH AND RETURN TOP PORTION WITH PAYMENT P.O. No. ierms Due Date Rep Project 7 \0 Terms 11/1 V2016 Project item Description Qty Rate Amount on 21 Lift station s... Lill station Service - Pumped Out and Cleaned 1 2,395.00 2,395.00 Master Liftstation and Pressure washed is with V Truck. Dumped waste material at designated waste facility provided by City. 2 Technicians VV -t p4w R ECEIVED V" C17Y OF 80 WON BEACH U' Thank you for your business. Billing Inqueries? Call (561) 478-7878 Balance Due E-mail -Mai' CulpEepperPimbing&Uieotmai=l.com Web Site I Culpeppoplumbinpage 17IF of 608 FINANCE/PROCUREMENT BLANKET PURCHASE ORDER REQUEST FORM 2016-2017 Date: August 18, 2016 Requesting Department: Utilities 2016-2016 PO #. Contact Person: Jim Hart 'Explanation for Purchase: I Pump out and clean Master Lift Station #317 every four (4) months to remove floating wastewater debris. jWe have a big problem with that station of baby wipes and rags clogging up the system. We need to continue this on a regular basis to try and keep the debris levels lower. They would need two (2) days for ,each cleaning. We have used Shenandoah in the past and have not had a' results with there work. Culpepper is only $90 more per cleaning and we would prefer to use them. We have used Culpepper in the past for this type of work and they have done a good I,4 for us. 0 '6 0"" im 10 SNAPS* Piggy -Back* Agency W„ to Original Blanket po # Fund Source: hgm-D�� &ccount No. cleaning Master Station 317 401-2816-536-49-1 r; L] GSA' F'.-' _J PRIDE/RESPECT- SOLE SOURCE (requires I from manufacturer) BID* $2000-$24,999,00 (3 written quote --attached) [] DECREASE to Original Blanket PC F Budoeted Amt, Requegted Amt. $ 10,000.00 (� Department Head/Designee SAL/ Date Finance Director Date 'ement Services—RfWoM—c—pes Procurement Services APM Chapter I 01APM4 Page 174 of 608 766 Pike Rd. West Palm Beach, FLL P.O. Box 3 10 BoYnton Beack FL 33425 Terrns I Rep Project Total 2,395.00 Page 175 of 608 SIGNATURE: I/ ;A - III 111 11111 11 . IFF IIFTITI 21 1 1 w ESH :EN:A: IN a Z page I of I c 1888N.W.22"Streel . PampanoBwich,FL33069 (954) 975-0098 Fax. (954) 975-9719 DATE: July 11, 2016 PROPOSAL #P3589 STED TO: Boynton each, City of STREET: 124 East Woolbright Road CITY, STATE & ZIP: Boynton each, FL 33435 PHONE: (561) 742-6422 FAX: EMAIL: patemitij@bbfl.us JOB NAME: Cleaning Master Station 317 ATTENTION: Jim Hart/ Joseph Paterniti lei IIIIIIIIs w 191"gluig LI TITLE DATE Estimator 07/11/2016 The above prices, specification and conditions are satisfactory and are hereby accepted. You are authorized to do the work speced. a Page 176 of 608 Hart, James From. Laura A Camhi <dannysseptic@comcast.net> ® Friday, July 22, 2016 11:39 AM ® Hart, James Subject: Re: Wet Well Cleaning quote for Master Station #317 22I M Unfortunately, we do not do this type of work. You will need Vactor company, Shenandoah 954-975-0098. From: "James Hart" <bartI@bbfI.us> To: "cul!IDI!!epperplumbinginc(a)hotmaii.com" <cUlPePpe[pIumbincflnc(cD > hotmail.com "dannvsseDtiC(&corn cast. net" <dannvsseDtic(&comcast. net>, "southernsepticficcD-vahoo.com, <southernseDticf0yahoo.com> Cc: "George Peck" <Deckg(&bbfl.us>, "Joseph Patemiti Jr." <PaternifiJ(&-bbfi.us>, "James Hart" <LgqL@.bbfl.us> Sent: Friday, July 22, 2016 9:57-01 AM Subject: Wet Well Cleaning quote for Master Station #317 Lqm= The City of Boynton Beach is preparing to set up a yearly open purchase order starting October 1". 2016 for the cleaning and removal of wastewater debris at our Master Sewage Pumping Station #317. The Master Station is located at 1521 West Boynton Beach Blvd. just west of Congress Ave. next to the Burger King restaurant. The scope of the work that we are looking for is to remove the floatin wastewater debris (i,e. Rags, wipes, paper products etc.) from our wet well every 4 months. The wet well measures 3 1 ft. x 10 ft. x 8 ft. Typically we would ex ect with a 4 month rotati n here from I -d i Ir VIM$ I # NI 11L,1111 Igo ism Page 177 of 608 If interested, we would like to have you send us a quote for your hourly rates for Trucks . Labor additional man hours etc. that you feel may be associated with the work. If you need additional information or would like to visit the site before preparing your quote, please contact me at 561-742-6422 or by email so that we can arrange a meeting time. N James Hart, Assistant Supervisor Utilities Boynton Beach Utilities City of Boynton Beach 124 E. Wootbright Rd. I Boynton Beach, Florida 33435 o: 742-6422 hafflRbMus I www.onion-beach.p I:-- 13230011=1 11 Page 178 of 608 .w.__e.._._..__....,............... IL . . _ .,.....,,p. _ _. k , Page 179 of 608 M CONSENTAGENDA 2/21/2017 REQUESTED ACTION BY COMMISSION: Accept the written report to the Commission for purchases over $10,000 for the month of January 2017. EXPLANATION OF REQUEST: Per Ordinance No.01-66, Chapter 2, Section 2-56.1 Exceptions to competitive bidding, Paragraph b, which states: "Further, the City Manager, or in the City Manager's absence, the Acting City Manager is authorized to execute a purchase order on behalf of the City for such purchases under the $25,000 bid threshold for personal property, commodities, and services, or $75,000 for construction. The City Manager shall file a written report with the City Commission at the second Commission meeting of each month listing the purchase orders approved by the City Manager, or Acting City Manager. Below is a list of the purchases for January 2017: Purchase Order Vendor Amount 170701 Beth Ravitz $ 21,320.00 170716 TSC -Jacobs, Inc. $12,960.50 170717 Waco Filters Corp $ 10,035.00 170729 CH2M Hill Engineers $ 22,246.00 170739 Southeastern Pump Corp $ 12,965.00 HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Ordinance No.01-66, Chapter 2, Section 2-56.1 assists departments in timely procurement of commodities, services, and personal property. Administrative controls are in place with the development of a special processing form titled "Request for Purchases over $10,000" and each purchase request is reviewed and approved by the Department Director, Finance Department, and City Manager. FISCAL IMPACT: Budgeted This Ordinance provides the impact of reducing paperwork by streamlining processes within the organization. This allows administration to maintain internal controls for these purchases, reduce the administrative overhead of processing for approval, and allow for making more timely purchases. ALTERNATIVES: None STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Page 180 of 608 Is this a grant? No Grant Amount: ATTACHMENTS: Type D Attachment REVIEWERS: Department Finance Finance City Manager Description Purchases over $10K -January 2017 Backup Reviewer Action Date Howard, Tim Approved 2/8/2017 ® 10:18 AM Howard, Tim Approved 2/8/2017 ® 10:18 AM LaVerriere, Lori Approved 2/16/2017 ® 9:21 AM Page 181 of 608 CITY OF BOYNTON BEACH APPROVED REQUESTS FOR PURCHASES OVER $10,000 FOR JANUARY 2017 1. Vendor: Beth Ravitz Purchase Amount: $21,320.00 Requesting Department: Recreation Contact Person: Wally Majors Date: 1/20/17 Brief Description of Purchase: Sway fun public art wall at Barrier Free Park; Resolution 16-174 approved by Commission 12/19/16. Source for Purchase. Other- Resolution R16-174 Fund Source: 141-2730-572-63-12 2. Vendor: TSC -Jacobs, Inc. Purchase Amount: $1 0 Requesting Department: Utilities Contact Person: Bevis Pigott Date: 1/25/17 Brief Description of Purchase: Replacement Chlorine Feed Pump. Source for Purchase: Sole Source Fund Source: 403-5000-533-65-02 WTR020 3. Vendor: Waco Filters or Purchase Amount: $10,035.00 Requesting Department: Utilities Contact Person: Bevis Pigott Date. 1/25/17 Brief Description of Purchase: Replacement Cartridge Filters required for membrane pre-treatment process. Source for Purchase: Piggyback Martin Co. Bid Fund Source: 401-2811-536-52-75 #RFB-2012-2551 4. Vendor: CM Hill Engineers Purchase Amount: $22,246.00 Requesting Department- Utilities Contact Person: Bevis Pigott Date: 1131/17 Brief Description of Purchase: Task Order No. R13-063-11. Hydrogeologic Services for deep injection well IW -1 mechanical integrity testing at the West Water Treatment Plant. Source for Purchase: Bid #065-2821-16/DJL Fund Source: 401-2811-536-49-17 Page 182 of 608 5. Vendor: Southeastern Pump Corp Purchase Amount: $12,965.00 Requesting Department: Utilities Contact Person: Bevis Pigott Date: 1/31/17 Brief Description of Purchase: This pump is for the pump replacement program to update the pumps at Master Station #213. Source for Purchase: Three Written Quotes Fund Source: 403-5000-535-65-04 SWR075 I Page 183 of 608 PURCHASE ORDER CITY OF BOYNTON BEACH, FLORIDA PROCUREMENT SERVICES DEPARTMENT 100 EAST BOYNTON BEACH BOULEVARD P.O. BOX 310 P.O. #: 170701 BOYNTON BEACH, FLORIDA 33425-0310 DATE: 01/20/17 SHIP TO: TO: BETH RAVITZ (1099) City of Boynton Beach 649 NE 17TH AVE TENNIS CENTER FT LAUDERDALE, FL 33304 3111 S CONGRESS AVENUE BOYNTON BEACH, FL 33426 EXTENDED LINE# QUANTITY UOM ITEM NO.AND DESCRIPTION UNIT COST COST PROCUREMENT ER CFS: P 0. TOTAL: 21.320.00 --- ----------- - -- -- .... ... - --------------------- ACCOUNT NO. PROJECT 141-2730-572.63-12 PURCHASING Page 184 of 608 m a N N Page 185 of 608 11 N eq Ln I P4 1 I rl rl A rn 11 pq m H 0 E4 LO m c 4 03 : Q 0 rq co :94 C2. 9 0 49 1Z 11 H Z L) m mg pq 0 paFa IQ m to 0 m r to r4 r9 9, 0 ESO DE40 44P 0 114rl 1 043 ova HM m r 1:1 a) E4 Fa D4 m F. 4j "I QM Rl E-4 H m m �3 tj M Ull 0, to "I m a N N Page 185 of 608 0 E4 P, 110 :94 C2. 9 0 49 1Z 11 H Z L) U 0 pq DO E4 0 0 ESO DE40 44P 0 114rl .M! HM m a N N Page 185 of 608 1/10/2017 Requesting Explanation Purchase: Sway Fun Public Art Wall at Barrier Free Park Resolution 16-174 approved by City Commissiont 12/19/16 golfi a­r AmountPurchase Source r Purchase (check and attach backup materials): Three Written Quotations GSA State Contract PRIDE/RESPECT SNAPS Sole Source L—j Piggy -Back Budgeted Item Emergency Purchase Other Contract Number: Resolution 16-174 C4 Commission NOTE: Pricing proposal ibr purchase must be presented in the same detail contained vvithin the contract. Fund Source r Purchase: I H Date 1� ) I Page 186 of 608 Pubhc Ardst/Consultant betk Kavitz Fine st/Sculptor www.beffinvitz.co in 11831 HighLwd Place - Con] Spimigs - FL - 33071 954.701-2118 beffiiu d.com ma—j@gma- SWAY F U N WALL AT BARRI E R FREE PARJ Boynton Beach, Florida TIME LINE: Material Purchase: stone cladding and stainless steel I month Upon signing contract. 50% depolLit _110,,660 Fabrication: 1 month Stone cladding: approx 1000 sq feet. Installation of natural stone cladding to wall and adhered with thinset, mortar, and then grout. Polished stainless steel panels. 20 feet total of polished stainless steel panels split intt two 10 feet panels (each 10 foot panel to be cut into 3 pieces for easier damage replacement) They will be located 2 feet from the center of the wall and extending to the stone at each end. Install to be both mechanical fasteners plus adhesive. Delivery and Installation: 2 weeks Final Payment upon approval 15% ____—L3,J-L9-8 TOTAL Page 187 of 608 item # QuantitV Lke—e-06 2. F111 PURCHASING $ 0-$S00 no quotes required — use credit card if vendor accepts GUIDELINES: $ Sol -$1,999 3 VERBAL QUOTES (contact name & phone number required) S 2,000 - $24,999 3 WRITTEN QUOTES (items over $10,01)(1, must complete and attach the Requestfor Purchases over $20,000 form) $ 25,000 & Up FORMAL SEALED BIDS BY PURCHASING Purchase of a single Item over $750 must be made using a capital account (60 series) PRICE QUOTES (check one): VERBL- [== WRITTEN: = (attach quotes) COMPANY NAME PHONE# 1. Beth Ravitz 954-701-2118 2. 3. � a VENDOR NAME, Beth Ravitz ADDRESS: 11831 Highland Place Coral Springs, FL 33071 VENDOR# 10346 PHONE#: M& --twv-74T Refer to department APM policy "Inventory Control" for details. ACCOUNT NUMBER: 141-2730-672-63-12 PROJECr #: SIGNATURE: SARecreation & ParksVhared FIIIIIAFw s\Pumhase Request Famdoc, Revised 5AAS 1i ri; TKIIly CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 1211912016 t fai W Pa6 & Rec Facilities &."INIM IM, , KNOW. MIRR appropriailons,reMnle5olkii� Fun Public Art Wall at Barrier Free Park. EXPLANATION OF REQUEST' The approved FY 16/17 budget of $209,020 included a $200,000 piece of playground equipment for Barrier Free Park. This amendment will increase The Parks & Recreation Park Impact Fee Fund (Fund 141) by $22,000 for the installation of the sway Fun Public Art Wall. The initial phase of the development of Barrier Free Park was completed in December 2010 Recently, the Hunters Run Community Relations Board donated $4,000 towards the purchase and installation of the Sway Fun Public Art Wall. The .sway fun' is a piece of equipment that glides back and forth over the "swamp' at Barrier Free Park. It has enough room for two wheelchairs and plus benches for other passengers. It is nested in a long curved wall and provides children the sensation of motion as If they were on a boat on the water. The Sway Fun Public Art Wall was designed by Beth Ravitz, who has been involved with the park development since it began in 2007. Beth designed several areas in the park incorporating public art to enhance the it's fish camp theme. Natural looking multi -textured stone and polished steel panels will be installed on the wall's surface. This resolution Will adjust the following FY 16/17 approved budgeted amounts: Revenue: Increase Donation - 141-000-369-30-00 - $4,000 Increase Fund Balance Appropriated - 141-000-369-91-00 - $18,000 Expenditures: Increase Recreation Improvements - 141-2730-572-63-12 - $22,000 HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? This will add an exciting public art element to Barrier Free Park. FISCAL IMPACT: Non -budgeted Cost to purchase and install the art work is $21,320 to be paid from 141-2730-572-63-12. Funding will come from the $4.000 Hunters Run Donation and $17,320 from the Parks & Recreation Facilities Impact Fee Fund (141) fund balance. ALTERNATIVES: Do approve the purchase and installation of the Sway Fun Public Art Wall. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: Is this a grant? No ATTACHMENTS: Type Description ti Resolution Capital Appropriation Amendments - Exhibit A REVIEWERS: rlpnnrimAnt RAvlpwpir A&inn nntp Page 189 of 6Qa httpl/boyntmbweh.mvusagenda.cm/AgvdaPublic/Covers heet.aspx'?ItamlD=1762&MedngID= 84 CITY OF BOYNTON BEACH CAPITAL APPROPRIATION AMENDMENTS BUDGET YEAR 2016-17, Commission Meeting 12/20/16 NEI Wel.,04:3311 ! �M Adopted Fund Total Revenues 141-273D-572-63-12 RECREATION IMPVS 2016/17 2016/17 AMENDED Amendment REVISED BUDGEF Expenditures BUDGET <0t ODD w 126,720 18,000 144,720 209,020 22,000 ,W 54,663 22,000 76,663 Adopted Fund Total Expenses 209,020 22,013D 221,020 Page 190 of 608 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 I 11 1111q111 loillilill ii� 1111� 0 WrIsallyffm WHEREAS, the City Manager is recommending amend the amount necessary to be appropriated for fiscal year 2016-2017 for the Park & Rec Facility Trust Fund. 1 1111 laws"o a V A. 139W "X1111ji][ i]�� 5 1 11�' Section L The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption Section 2. The City Commission of the Boynton BeacN Florida, hereby amending the appropriated FY 2016-2017 budget for the Park & Rec Facility Trust F from $209,020 to $231,020. A copy of such amendment is attached hereto as Exhibit and the appropriations set out therein for the fiscal year beginning October 1, 201 ending September 30, 2017, to maintain and carry on the government of the C1 Section 3, That there is hereby appropriated revised amounts to the Park & Ree Facility Trust Fund (see Exhibit A) pursuant to the terms of the budget. aec�on 4. If any clause, section or other part of this Resolution shall be held by Page 191 of 608 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 Mhn I N any court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional or invalid part shall be considered as eliminated and shall in no way affect the validity of the remaining portions of this Resolution. Segtion !L All Resolutions or parts of Resolutions in conflict herewith are hereby repealed to the extent of such conflict. Section 6. is Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this / day of December, 2016. CITY OF BOYNTON BEACH, FLORIDA ATTEST: JJuA'. Pyle, CMC g&L Clerk (Corporate Seal) Mayor — Steven B. Grant Vice Mayor — Mack cCray Commissioner — Justin Katz Commissioner — Christina Romelus Commissioner — Joe Casello VOTE 5-D Page 192 of PURCHASE ■y.. w R CITY OF BOYNTON BEACH, FLORIDA PROCUREMENT SERVICES DEPARTMENT P.O.100 EAST BOYNTON BEACH BOULEVARD * • BOO•BEACH,FLORIDA 33425-0310 •y 01/25/17 TO: TSC-JACOBS IAC 11021 COUNTRYWAY BLVD. TAMPA, r .6 &AIP TO: City of Boynton WEST WATER ADMIN 5469 W. BOYNTON BCH BLVD. [-:-,OYNTON EXTENDED LINE# QUANTITYUOM ITEM NO. AND DESCRIPTION UNITCOST COSI' PROCL)REMENT SEWGES� P.O. TOTAL 12960.50 ACCOUNT NO. PROJECT 403-5000-533.65-02 WTR020 PURCHASING Page 193 of 608 if 0 ko H 71, :S 0 Page 194 of 608 r -I C3 El ON M M Go rn v Ln cj-i M M >i 0 > QE -4 I O O O C) (D (D CD Z M I Ln CD 4 M w0 1 1 C) C) C) P4 M Ln C� &4 rl) v LO pq i LA N H ch Cy% rn N E rd (d cd z .0 4 4 F -q U 0 U CD M H M I M n C) R -I pi M 0 BO I U 0 C) 0 1 0 r OD U) C) E-4 0 co M 1 E-1 940, 0 P4 I I Ln N -1 z I C) U I Ch M 0 1 X4 43 JJ 43 C3 FA 1 H 1 a r. r. z p E-4 0 rd Id HH H r -i H M M M P4 P4 04 V4 0 (A im Z M -4 co 0 DO Wo ko W U p FA cy M M N0 CQ ID N0) 1.30 V 0 0 0 4.) z > C4 1 orx Mix Id w 0 H 0 C) 0 C) lXE4MpMpx OX IO H I C) H P4 i µ µ H H i N 0 EA E. p 10 Un 04 U) C4 m 'd z W PQ FA Ix 04 M0 0 wl IM Ix z r Q H � pi g0>4 04 04 al W -r -I rA M M w pq M OV4 MH MH MH z z z U2 1 k40 Ix 9x 04 1 H H H H 140 190 P40 rwl M rx rX4 8 HCI] HM HM I H M P r4 H FA E-1 9M c3PmHmE-4 M ZH w ZOOZO989 H OH wu M U M ri M r4 cdu 6y. U u u u a4 W4 1 W 04 P4 d34 I "W'HOXHIM r0i IN 6 L"; M M x" C141, p"i I -ri H P4 H N H P4 I Ln 14 rd N4a g & & h4 H 1 a) M H M I fUM N M plaiw NM M I N H pf to H 04 Har 1 0 C) CD -ri W MP5Bg �3 ;CD) I Ln Ln Ln %D %D LD Pi H FA M DO P4 MQ+ I M M M 0M- M M M O z 1 0 I pq M On Clq tn Ln Ln H " PQ 0 O H ip'4 "Hz E.8mnzo w H:r H CD 0 n H 0 H H 00 MO E-000 p Qp moo I Ln in Ln UM M M H Ix 0�u WE U H U 0 0 C. H0 Br-4F4430R t�lgp zo N UH ourn 134 oum MH gum cl M P4 04 H M C14 fn ri (n M 14 z if 0 ko H 71, :S 0 Page 194 of 608 Date: 1/19/2017 Requesting Department: Utilities Contact Person: Leon Ijberz, iExplanation for Purchase. Il"', ........................................ Recornmended Vendor TSC Jacobs Amount of Purchase $12,960.50 Source for Purchase (check and attach backup materials): Three Written Quotations L -j GSA State Contract L PRIDEIRESPECT SNAPS -j Sole Source Piggy -Back L --j Budgeted Item Emergency Purchase Other Contract Number: 7M Page 195 of 608 REASON FOR PURCHASE: Replacement Chlorine Feed Pump AT WWTP —--------- got : U000 41-1 INFORMATION:VENDOR T INFORMATION: Nam e: T aeobs Admin. ) ate: 01/19/2017 ( ) Address- 11021 Count ay Blvd. Engineering Date Needed- 0 091201 Confirm. { ) Tampa„ FL 33626 Cost. Rel. ( ASAP/Conf. Distribution BACKUP DOCS. DELIVERY: SUBMITTED: Phone (contact): Austin Moore Water Qual. QuotesNerbal ) . .d in. 40 ( } ever $500 Phone: 813-888-5556 ping ( } ote rift n ( E. WTP 41 ( ) Fax: 813-854-2183 (over $2000) Vendor Number : 8 199 PWTreat. (x) Bid Does. (}W. WTP 42 (x) Meter Serv. Sole Source Ltr. () PIU 99( ) 1 1 Leon Liberus, r Sewage { ) Insurance Special Instructions: e `recent: tr. r. Project Number:WTR020 pan, Unit Price Description & Part ber Fun e t asle am mount Metering Pump 1 $9,582.50 Eclipse HypoSize 25, CARBON FILLED P 4.03 5000 533 65 02 $9,582.50 Base, SILICON 1 e iages VITON ORIngs, NEMA 56C Meter, 213350 1 $3,233.00 KOPKIT EH25XBV-STD $3,233.00 1 $145.00 Freight $145.00 got 0000041-1 Total 403 5000 533 66 02 $12,960.50 Page 196 of 608 UdWes Department 124 F- Woolbright Road Boynton Beack, Florida 33435 Phone (561) 742-6400 FAX. (561742-6298 ITEMS REQUESTED: Replacement Chlorine Feed Pump Qcote #: SQAU000041 -1 VENDOR # I TSC Jacobs DATE: --i-2/19/16 CONTACT PERSON: Austin Moore PHONE NUMBER: 813-888-5556 QUOTE: $12,960-50 VENDOR#2: DATE: CONTACT PERSON: PHONE NUMBER: QUOTE: VENDOR #3: DATE: CONTACT PERSON: PHONE NUMBER: QUOTE: ATTACH THE ABOVE QUOTATIONS TO REQUISITION AND SEND TO PURCHASING DEPT. Page 197 of 608 T -JACOBS SC TSC Jacobs 11021 Countryway Blvd. Tampa, FL 33626 813-888-5556 Fax 813-854-2183 austin@TSC]acobs.com Date: 12/19/2016 2 h To Leon Uberus Boynton Beach Utilities City of Boynton Beach 5469 W. Boynton Beach Blvd. Boynton Beach, FIL 33437 861-742-6953 Austin Moore Boynton Beach Eclipse Pump 4et 30 Induded wit, P e 1.00 Metering Eclipse Hypo Size 25 CARBON FILLED F19,582-50 $9,582.50 Pump Base, SILICON CARBIDE Bearings, VITON Olkings, NEMA 56C Motor, 2B350 1.00 Parts KOPKIT EH25XBV-STD $3,233.00 $3,233.00 Subtotal 1 $12,815.50 Tax $ 0.0 0 Freight $145.00 -ii Total 1 $1 • The complete scope of supply is as noted above. Any item not specifically noted is not included. • Shipment 60 Days from receipt of a written order. • Any accessories quoted are shipped loose for mounting by others unless otherwise noted. • Installation, startup, training or other field service work IS NOT INCLUDED unless otherwise noted. Field service can be provided at a rate of $1,500 per day onsite if required. • Pricing does not include any state, sales, use or any other taxes as may be applicable to this project. Page 198 of 608 Pulsafeeder, Inc. '49,92 Rochester, NY14623 Phone: +1 (585) 292-8000 pulsaxom - q LIT-1-TToTolel i I i Not Me"ali FF -W -Wel 11 FW# - IR mil Company .'TSC Jacobs South j Pulsa Series, Pulsa Pro, Pulsar and Eclipse pumps and their respective spare parts and accessories. Markets NEW 41 Page 199 of 608 5-mmmam-1 CITY OF BOYNTON BEACH, FLORIDA PROCUREMENT SERVICES DEPARTMENT 100 EAST BOYNTON BEACH BOULEVARD P.O. BOX 310 P.O. #: 170717 BOYNTON BEACH, FLORIDA 33425-0310 DATE: 01/25/17 VENDOR 10688 SAIP TO: City of Boynton Beach WEST WATER ADMIN 5469 W. BOYNTON BCH BLVD. BOYNTON BEACH, FL 33437 LINE# QUANTITY UQM ITEM O. AND DESCRIPTION UNIT 0;- 7 ")"f).00 EA PAOSFDP405MIC 40 2-7/16 NSF 6 .G 9 0 C11 X5.00 61 FDA A, c' co, y Fi J, d r,� e xp i r in g Cl 1-1, 1 I'm - ca=l f ss ut r 7.1114,-2 s t a! or PROCUREMENT SERVCES: I TOTAL: 10035.00 _Jti 7L� . ... . ...... ............ . .... --- ACCO UNT NO. p 111- 0 �-' Ell C 401-2811-536.52-75 . . . . . ............. . ................. PURCHASING Page 200 of 608 MSM I LINE I m Ln Ln In El r-4 0 0 C3 4J 11 rd 4J C) 0 :9 C3 0 in NN Cl C> 44 00 •ri N -i r -I .14 m P 04 N Ix I LINE I m Ln Ln In El r-4 0 4J 11 rd 4J nr 0 :9 U Z p 0 a 0 in NN H H U3 rd H $4 44 00 •ri N co w a P4 .14 m P 04 N Ix I Page 201 of 608 *,ate: 1/12/2017 ,T�Iequestlnq Department: Utilities Contact Person: Leon liberus Explanation for Purchase: Replacement Cartridge Filters required for membrane pre-treatment process. I MA&N0 C&A b1d, [Meconimende; Vendor WACO IDollarAmoun-t of 0—urchase $10,035.00 Source for Purchase (check and attach backup materials): Three Written Quotations GSA State Contract Lj PRIDE/RESPECT SNAPS L_j of Source Piggy -Back Ex :J Budgeted It Emergency Purchase Other Contract Number: NOTE: Pricing proposal ibr purchase must be presented In the same detail contained within the contract, 17MOTMIMMM 9147r, ti Page 202 of 608 REQUEST FOR REQUISITION REASON FOR PURCHASE: Replacement Cartridge Filters required for membrane pre-treatment process. not : 01056626 VENDOR INFORMATION: DIVISION:: Name: WACO Admin. (Date: 011 2017 ASAP ( x Address: 11701 bLW, 100Road Engineering Date Needed: 02/09/2017 Confirm. Suite 1 Cult. Rel. ) ASAP/Conf. } Medley, Ell33178 Distribution DELIVERY. SUBMITTED-. hone (contact): Pat Lindsay Water Qual.Quotes/Verbal ( E. Admin. 40 ( ) over 00 Phone: 305-886-1899 Pumpin ( ) QuotesMritten ( E. WTP 41 Fax: 305-885-2434 over 2 00 Vendor Number: 10688 PWTreat. (x) Bid x) W. WTP 42 W Meter Serv. Sole Source Ltr. P/U 99 ) Sewage Insurance ( ) Special Instructions: INITIATOR: L o Liberus, Chiefrat r lF e ulre ent: ri trrn r. } Project Nur: uan. Unit Price f L/ Description A PartNumber Fuad Basic Elem Obj rnoun 1,500 $6.69PA06FDP40 40 2811 536 52 75 $10,035.00 5 I 40" 2-7/16" OD NSF 61 FDA Quote: 01097703 Pricing from artin County Bid REFER I%4ARTIN CTY RFB-2012-2551 Total $10,035.00 Page 203 of 608 UiffidesDepartmeyd 124E Woolbright Road Boynton Beach, Flod& 33435 Phone (361) 742-6400 PAX. (561742-6298 ITEMS REQUESTED: Replacement Cartridge Filters required for membrane pre-treatment process. ---------------------------- REFER MARTIN CTY RFB-2012-2551 VENDOR #1: WACO DATE: 1/10/17 CONTACT PERSON: Pat Lindsay PHONE NUMBER: 305-885-1899 QUOTE: $10,035.00 VENDOR#2: DATE: CONTACT PERSON: PHONENUMBER: QUOTE: VENDOR #3: DATE: CONTACT PERSON: PHONE NUMBER: QUOTE: ATTACH THE ABOVE QUOTATIONS TO REQUISITION AND SEND TO PURCHASING DEPY Page 204 of 608 lop-lrtw '9EST 'AATER PLMT S469 N BOYlqT0N BCH BLVD PUBLIC WATER OprizATIONS BOYI=N B13ACH FL Attn: TERRY Ship Via. WACO D13LV-PRT ALLOW Prices are guaranteed through a9L29—r-c—rip—tion WACO - MIAM 1 11701 N.W. 100TH ROAD SUITE I MEDLEY, FLORIDA 33178 Phone. (305)885-1899 (305) 885-2434 Terms: NET 30 DAYS Unit of unit Quantity Mmsmre Z�Lice PACSFDP40 1,500 EA 6.69 SMIC 4011 2-7/160 OD NSF 61 FDA REF.-NUTIN CTY RFB2012-2551 ExtCnXion 10,035.00 00 10,035.00 Page 205 of 608 ! ! CARTRIDGE | Name (PMQ_. F ° . Rue InsIde &sp MWESpr Federw EmpkW ! J ftoetAddress 11701 NW 100 Rd Bad Mdrm LigilijiMigg! • state A w.| Auffiortud 'ca, w i Page 206 of 608 All j q - THIS AGREEMENT, efftfive this day of in the year� 2012, between: . U MARTIN COUNTY BOAR* OF JOI X AND the CQNTRACTOR- Waco Filters Corporation (liminafter CONTRACTOR) 11701 NW 100 Road Modity, FL 33027 Bid Narne: Cartridge Filters for WaW Tmanent Bid Number: UB20124551 Term: Tbm (3) years with two (2) add4jonal opq (1) year renewal options Not to Exceed Amount $375,000 page I Of 7 KF892012-2551 CarWdV Him fbr Treatment Plants Page 207 of 608 TMS RENEWAL is made and entered into this 319 day of-AggpsL 2016 by and between MARTIN COUNTY, a political subdivision of Florlida ("COUNTy,), and Waco Fumm—cmgmim X - VV VVV and; 4TREREAS, Section 3 of the Agreement provides for the option to renew for an additional year, 4MEREAS, the COUNTY and CONTRACTOR desire to exercise the option to renew thw-4 Agreement. etw7zincrit, IL is W11:1111V 4,17venanul ano ag as follows - I - The COUNTY exercises its option to renew this Agreement for one year pursuant to Section 3 of the Agrftment, 2. The CONTRACTOR agrees to this renewal. 3. The Agreement is hereby renewed until August 30. 2017. Pricing and all remaining terms and conditions of the Agreement not specifically amended hcrein shall remain in full force and effbct. 4. This Contract shall be effective beginning on the date first written above notwithstanding it or some of the Contract documents being signed on a diMrent date. IN WITNESS WHEREOF, the parties hereto have executed this renewal of this Agreement as of i date first set forth abov6, I WACO FILTERS CORPORA!rION t I c APPROVED AS TO FORM AND 61 Q8 I lot(, CORRECTNESS BY COUNTY ATTORNEY Page 208 of 608 PURCHASE ORDER CITY OF BOYNTON BEACH, FLORIDA PROCUREMENT SERVICES DEPARTMENT 100 EAST BOYNTON BEACH BOULEVARD P.O. BOX 310 P.O. #: 170729 BOYNTON BEACH, FLORIDA 33425-0310 DATE: 01/31/17 TO: CH2M HILL ENGINEERS S50 W CYPRESS CREEK SUITE 400 FT LAUDERDALE, FL SHIP TO: City of Boynton Beach D. EAST UTILITY ADMIN 33309 124 E. WOOLBRIGHT ROAD BOYNTON BEACH, FL 33435 EXTENDED LINE# QUANTITY UOM ITEM NO. AND DESCRIPTION UNIT COST COST 1 22246.00 DL TASK ORDER NO. R13-063-11 - 1.0000 22246.00 HYDROGEOLOGIC SERVICES for deep injection well IW -1 Mechanical Integrity,-, Testing at the''West" Treatment'Plant. Fees per Agreement jwith ::.C.ff2M Hill,.RFQ... No. 065-2921-16/DJL. Commission:....::'......' approved.one . year extension June 7, 2016. Five. :Year. MIT must: be completed by 2.22.2017 CITY OF BOYNTON BEACH REQUEST FPURCHASE G � I OVER $10v000 I y.; RequesUng Department: Utilities Contact Person: Bevis I ft on for Purchase., Task order Noo I [lnteg6ty testing at Me West Water Treatment Plant. 1 h"agntytst got et f 7 Fund Soume for Purebase. At� 4 : i - 17 Department Head Purchasing Agent Asat City Manager F Page 210 of 608 TGSA PRIDEIRESPECT source piggy -W& Budgeted Rom Other Contract : 11 NOTE: r 7 Fund Soume for Purebase. At� 4 : i - 17 Department Head Purchasing Agent Asat City Manager F Page 210 of 608 I .4 r -I I I.. I it ft I 14 I En is TA >1 44 M Ey z H ul H z 0 H co H :n CR pq 1% Page 211 of 608 >4 4.1 CO H -A aj iX tnPr4 fd L) H V W N H 0 rl I 0 -1 rd 0 C14 001-4 CV 4 U 04 rd 0 _1 00) Ordo 0 >4 04 20�4 C4 E) N P4 M (V 4j 04 ul 4-) U El r--1 0 H rAH �4m m RM H w w 0 to 41 X -r-I 0 so W�D Q H ix 1 41 UN E-1 W m r. (a Ic 4-j P4 W -1 0 W4J U 41 1,3 0 0 z OW44ino PUM Z-rw H 9 am 154 -1-14J 1-4 • PQ (d i M 9:14 0) rl 0 fd H 04 0) tn �4 N.H 0 Q 0 a) 9 tpco >,C) 0 41 ' rf 1 Owwwx Hum 040 W 04 I it ft I 14 I En is TA >1 44 M Ey z H ul H z 0 H co H :n CR pq 1% Page 211 of 608 M Professional Hydrogeologic Services for Deep Injection Well IW -1 Mechanical Integrity Testing at the West Water Treatment Plant The U.S. Environmental Protection Agency (EPA) and the Florida Department of Environmental Protection (FDEP) requires that all injection wells demonstrate mechanical integrity every 5 years. In Florida, Class I injection wells are required to demonstrate as specified in Chapter 62-528.300(6)(a)(1), FAC. Likewise, these wells must also demonstrate external mechanical integrity by confirming that there is no upward fluid movement through channels adjacent to the injection well bore, as cited in Chapter 62- 528.300(6)(a)(2), •FAC. UM J1==N'=&4MBJ" =*It I-Tiecharucal integrity I est (12 TJ ot mlecUon February 2Z 2017. The 5 -year MIT includes a packer pressure test of the well, a down -hole video inspection of the casing, a background temperature log and an external radioactive tracer survey (RTS). The testing plan and Epa !IN a professional geologist or qualified professional engineer. MORM-9-MME . 0 ^ # — rpm V11. I •-iyw Wi rin services for the repair/ re -lining of the well in 2001. CH2M has nearly exclusively assisted the City with these and other injection well permitting and NOT projects up through the current time. The CITY entered into an Agreement with CONSULTANT in 2013 to provide Hydrogeological Consulting Services. This Agreement has been extended through August 18, 2017. The Scope of Services outlined below will be performed under this Agreement. B. Scope of Services CONSULTANT'S scope of work will consist of: Lim. rLi 1 17. 11 av,�Owd Yew - Page 212 of 608 ]a I a ke.2114 C. 54 mdr, I Ito WIN I OW1 i" It a V0141614) 0 111 M(74biq I Me III I I I �-,& I Ito it.) I k;a ggim-1 !t 2. Provide qualified on-site inspection or observation as needed during testing for a total duration not to exceed 5 days. Activities and results will be summarized in daily reports. 3. Summarize the results of the testing and interpretation of data in a brief report (PDF draft), which will be signed, sealed and subn-dtted to FDEP following review by the City. The report will be submitted as a PDF for e-subrrdttal only, as requested by FDEP. The video survey will be provided on a DVD. The report will include an interpretation of monitoring well data for the past five years. An== The City will contract directly with the Water Well Contractor and will prepare and issue the formal contract documents, including the contract, general conditions and bonding forms. • This scope includes professional services only. All site work and testing will be performed by an experienced licensed Water Well Contractor in the State of Florida. • Additional meetings with the City, FDEP or the contractor are not included in this scope of services. • On-site observation of the testing beyond the 5 days assumed here may require additional authorization. • The City will provide operational and monitoring data, tabulated by month in Excel format, to support the MIT report. • Responses to requests for information from FDEP are not included in fl -ds scope of services. • CONSULTANT will be responsible for the health and safety only of its own employees. This Task Order shall be performed under the terms and conditions described within the Agreement titled Hydrogeological Consulting Services, dated August 19, 2013, between the CITY of Boynton Beach and CH2M HILL Engineers, Inc. (CONSULTANT). %-Ompensation by the CITY to the CONSULTANT will be on a lump sum basis for an �ojnount developed in accordance with the Fee Schedule for the above-mentioned Agreement. The lump sum fee for these services is $22,246, as shown in Table 1. Page 213 of 608 ff.,Tq l HOURS RATE TOTAL Pretesting Services testing.It is assumed -I-Iiatiie testing W1.11 017 the month of February 2017 and completed no later than February 22, 2017. A draft MIT report will be completed by CONSULTANT within 30 calendar days of the completion of A final reportrequired to be submitted to FDEP within three months o completionof testing. 3 Page 214 of 608 Technician 2 $103.53 $207.06 Sr Hydrogeologist 12 $155.00 $1,860.00 office 2 $86.22 $172.44 Site Services Sr Project Manager 4 208.14 $832.56 Technician 4 $103.53 $414.12 Engineer/Hydrogeologist 60 $120.00 $7,200.00 Sr Technologist 4 $191.87 $767.48 Sr Hydrogeologist 16 $155.00 $2,480.00 Office 2 $86.22 $172.44 Report Technician 4 $103.53 $414.12 Engineer/Hydrogeologist 24 $120.00 $2,880.00 Sr Technologist 2 $191.87 $383.74 Sr Hydrogeologist 18 $155.00 $2,790.00 Office 2 $86.22 $172.44 Expenses $1,500.00 TOTAL 155 $22,246.40 testing.It is assumed -I-Iiatiie testing W1.11 017 the month of February 2017 and completed no later than February 22, 2017. A draft MIT report will be completed by CONSULTANT within 30 calendar days of the completion of A final reportrequired to be submitted to FDEP within three months o completionof testing. 3 Page 214 of 608 APPROVED BY: W-WIF-VIIANKE• A ..•- T-AlLy—T Pv--lW AWITIF-116, m SUBM=D BY: I CV21,,I'T*1 IN ma ORWROW191mm"m Vice President Page 215 of 608 Alibrandi. Julianne From: Pigott, Bevis Sent: Friday, J an ua ry 27, 2017 9:59 AM To: Alibrandi, Julianne Subject: FW: Emailing - TO-CH2M-InjectionWellMrT-2017.pdf Attachments: TCLCH2M-InjectionWelIMIT�2017.pdf Good morning Julie, [ant. Cost the MIT at the West w is under $25K; any pitfalls, comments? America's Gateway tot Gulfstream Amg be subiect to disclosure, Under Floril 10 milmogrovim ZgIggaZZ, email addresses are public recor<s. r nerejur a if, YOXF-e-m" From: Gerrit. Bulma n (@CH2M com rmaik ):Gerrit. Bulman @CH 2 M coml Sent: Wednesday, January 25, 2017 5:36 PM To: Pigott, Bevis Subject: Emailing - TO-CH2M-InjectionWeliMIT-2017.pdf Bevis, vii,41- -e osu QgJ_hg_u,;.xoming MIT for your review. Based on the value, I'm not sure this will need to go commission. Call anytime to discuss. Gerrit Gerrit R. Rulmon, P.G. Senior Prqfect Manager D 1954 513 1509 M 1954 415 2985 Page 216 of 608 PURCHASE ORDER li''O`ITY OF BOYNTON BEACH, FLORIDA PROCUREMENT SERVICES DEPARTMENT 100 EAST :O •. BEACH BOULEVARD P.O. BOX 310 P.O. #: 170739 BOYNTON BEACH, FLORIDA 33425-0310 DATE: 01/31/17 SHIP TO: TO: SOUTHEASTERN PUMP CORP City of Boynton Beach P.O. BOX 100727 FAST UTILITY ADMIN FT. LAUDERDALE, FL 33310 124 E. WOOL BRIGHT ROAD BOYNTON BEACH, FL 33435 EXTENDED LINE# QUANTITY UOM ITEM NO. AND DESCRIPTION UNIT COST COST PROCUREMENT SERVICES: I P.O. TOTAL PURCHASING Page 217 of 608 IM I. M Ln LD m N s i;:a Page 218 of 608 rl ei I t a I N H 1 ri N I I Ef I Q a S O1 CQ Q I z 1 a 1 H 1 a I 1 I I I I (h I 1 I r-� I N 1 I 7 1 O o O a WO I Di 0 EA U U 1 ei rd U I Re I I W ] Ef pp 1 O O HO In F ! U O i o o l® W 1 h F O - I d1 ri b w H 1 O 85 OI N O O ® I rl H o ui I F H Bb I Qd N H N W cx N 1 w ry W 1 a H Olz ya I tb O H F I O O F04 w Ha4z I F H H e M14 W O I H U 1 W w 04 r 1 Q w 1 Q I m z en I Y O W 1 al U Fm [ I Q H Q Fm IIn I H I U2 1 H 1 a > ~J 1 W a I W W W W w z In040 Hao a 1 ®WU = M U C7 t 934 €y m a U H � I +%b� a� PA H a O Ca a I H WOD Ha C4 d® Q I N 9 ks EM -1 [� a 1 w FAae a m O z 1 x• UFO z F HI wFd H u a, I Q I On F O H, MOO 9+00 H a H �Op O [n I O F W. UM �UCl1 W AJ 1 a I H N m H I Oz,I IM I. M Ln LD m N s i;:a Page 218 of 608 OVER= IWITM Explanation for Purchase: This pump is for h i' replacement `n tm to updatethe pumps p at Master Station r 213. lRecommended Vendor tip -r Pump �. ,i (,. Three Written Quotations KJ GSA State Contract Date PRIDE/RESPECT SNAPS Date 17-1 Sole Source Piggy -Back ueted Item Emergency Purchase Other Contract r: NOTE: Pricing proposal for purchase must be presented in the same detail contained within the contract. L ,I « ,n== Department�`Date Head k ..II n Agent ,S Purchasing Date Asst City Manager Date City Manager Date Form Revised 02101102 Page 219 of 608 REASON FOR SE: Replacement pump and claw adapter for Master Station # 213. VES SI INFORMATION: Name: Southeastern Pump Admin.( ate: 1/27/20 ASAP ( Address: PO Box 100727 Construction Date Neede . 2/10/2017 Confirm. { � "t. Lauderdale, FL, 33310 cust, l el. ASAP/Conf ( j Distribution () S. : SUBMITTED: _ e (contact). Sy Gordon �gy Water Quotes/Verbal . .0 X �gPho d� 800-396-4182 Pumping (x )ssQuotes/Written (x) E. WTP 41 ever $2000 VendorNumber: 2728 PWTreat. ( Bid Does. W.WrP. 42 ( � Meter Se. Sole Source Ltr. ) Plu 99 ( � INITIATOR:Jima ewage Insurance Special I peciall ctions- _ BLOW t: S S7^I -$]{ Project Number. `& 4Jry FSN Page 220 of 608 The City of Boynton Beach UtiltkeaDepar*wW 124 E. Wboffi4hr Road Boynton Bwch, Modda 33435 Phone (561) 742-6400 FAX. (561 7424298 QUOTATIONS ITEMS RReplacement pump and adapter Rter fo Station #213 ATTACH THE ABOVE QUOTATIONSTO REQUISITION AND i TO PURCHAS--tkTG DEPT. Page 221 of 608 Attention, Subject: iStation Pumps Tampa PompanoBeach llF��c�. § IVA Replacement • • ... Master Lift Station One (1) Barnes #6SHDK40044-285mm,40 HP, 1750 .P 4.0 Volt,`' - . Submersible PowerPump rated to pass 3" spherical solids. Pump to be shipped with #130907XF 50 ft. # •' Assembly. For 611 !,Claw Adapter fo"` Add 1_11 7.00 R Replacement for Lift Station One (1) Barnes #4SHD120084-240mm, 20 HP, 1750 RPM, 230 Volt, 3 -Phase, 4" Submersible Pump rated to pass 3" spherical solids. Pump to be shipped with #125498XF 50 ft. Power Cord Assembly. 1 :2 N 104#rim 12 •'. # For 4" T -Rall Claw Adapter 4" Replacement Pump for Lift Station #708 ? rnes #4SHDG20084-235mm, 20 HP, 1750 RPM, 460 Volt, 3 -Phase, 4" Submersible .0ump rated to #.spherical# #i to be shipped With #125497XF0 Power # # Assembly. SOUTHEASTERN6 1 N,06 PUMP POBox 100727, F Lauderdale, FIL 33310 + 1368 SW 12th Avenue, Po.y • •'' la -roll Free i1i *. 00 Page 222 of 608 QUOTATION NUMBER 03-17-0101 BARNL i S PUMPS INC. Page I of 26 12080 NW 40'h Street Coral Springs, FL 33065-7602 Broward (954) 346-0669 Dade (305) 945-0279 Fax (954) 346-0993 DATE: 10: City of Boynton Beach Utilities FOR Attn: Jim Hart SHIPMENT Same 124 East Woolbright Road TO: Boynton Beach, FL 33435 PROJECT: Ulft Station # 213 QC11i ye VFrom F.O.B. N -- 2 -3 weeks - subject Bestway Barney's Pumps Barney's Pumps to prior sale Terms net 30 with approved credit ITEM QTY DESCRIPTION PRICE EACH Condition of Service: 1190 GPM @ 83' Electrical Service: 460V/30/60 HZ A 1 Homa Pump model # AK634-270/39.2F/C, 39.3 HP, 1750 RPM, 42.0 FLA, 10.63" impeller, $14,400-00 50' power cord, also includes: 0 (1) part# 7320981, 6"' Homa discharge flange, Flyglt compatible for 3" ide rail & Part # 8734112, lifting ball for F frame motor Delivery Included Total price $14,400.00 Delivery is F.O.B. Barney's Pumps. Start-up and training services are NOT included. Taxes, anchor bolts, piping, field wiring, etc. are not included. If g"o dha!gNgs are neggi:red The following items are attached: Bulletin Performance cu Prims quoted are firm for 30 days (unless otherwise noted), then subject to adjustment to agree with prioes at time of shipment and subject to any tax required by law. This quotation is subject to Barney's Pumps standard terms of sale and warranty. We apprecitate the opportunity to serve you and trust that we are favored with your order. I Accepted By / Date: --I Elevation drawing _ BARNEY'S PUMPS INC. ?6m / \4&04& Authorized Signature Page 223 of 608 Custom Pump & Controls,, Inc. 305 Indian Trace #222 Weston, Fl. 33326 Mr. James Hart City of Boynton Beach 124 E. Woolbriii ht Road mi loynton Beach, Fl. 33431- Ph: (954)299-5156 Jacksonville Office:(904) 858-9605 Jacksonville Fax: (904) 858-9607 e- Dea. 171r. Aart, We thank you for your interest in our product and are pleased to quote you on the following KS5? sewage pumps and accessories: Pump Station no. 213: KSB Submersible sewage pump, KRT K150-400/406XG-S, 50 HP, 1180 rpm, 460 volt, 3 phase, 69 FLA. Equipped with 50ft cords, 6" Flygt claw and SS. Lifting bail. $19,160 each Delivery: 11 - 13 weeks Pump Station no. 717: KSB Submersible sewage pump, KRT E80-251/114XG-S,1750 rpm, 230 volt, 3 phase, 58 FLA, Equipped with 50ft cords, 4" EMU claw and SS. Lifting bail. $6,140 each Delivery: 4-6 weeks Pump Station no. 708: KSB Submersible sewage pump, KRT E100-251/164XG-S, 20 HP, 1750 rpm, 460 volt, 3 phase, 29 FLA. Equipped with 50ft cords, 4" Flygt claw and SS. Lifting bail. $6,600 each Delivery: 4-5 weeks Pump Station no. 311: KSB Submersible sewage pump, KRT E80-200/34XG-S, 5 HP, 1750 rpm, 230 volt, 3 phase, 15.4 FLA. Equipped with 50ft cords, 4" EMU claw and SS. Lifting bail. $4,300 each Delivery: 4-5 weeks Sales tax is not included. Price is firm for ninety (90) days. Shipping terms are: FOB your facility with full freight included. Payment terms are net 30 days gm= Thomas J. Marinace South Florida Sales Page 224 of 608 TO: City of Boynton Beach Utflifies ATTN: Jim PHONE 561-742-6422 FAX: lqj.faj�F Laml , HK FROM: John Scott- S2 EMAIL: jSG0TT0HYDRASERVlCE,NE-i DATE: January 23, 2017 QUOTE: 17012-1.SJS RER Masta LS213 "HYDRA SERVICE INC TERMS & CONDITIONS APPLY" PAYMENT TERMS NET 30 DAYS. ESTMTD DELIVERY 2to3 WEEKS AFTER RECEIPT IN OUR OFFICE OF COMPLETE APPROVED SUBMITTAL DATA AND SIGNED PROPOSAL. THESE TERMS ARE INDEPENDENT OF, AND ARE NOT CONTINGENT UPON THE TIME OR MANNER IN WHICH PURCHASER MAY RECEIVE PAYMENT FROM OTHERS. ONE DAY OF FACTORY START-UP IS INCLUDED AND REQUIRED FOR WARRANTY. PAYMENT FOR MATERIALS WILL BE REQUIRED BEFORE THE AUTHORIZED START-UP IS CONDUCTED. ACCEPTED DATE Review Date.- 1/23/17 John Scott NAME OF PURCHASER REN IEWED BY HydraService, Ine.REP Page 225 of 608 6.J. CONSENTAGENDA 2/21/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 2/21/2017 REQUESTED ACTION BY COMMISSION: Legal expenses -January 2017 -Information at the request of the Commission. No action required. EXPLANATION OF REQUEST. Some outside firms have not provided their January 2017 statements to Risk Management and therefore their December invoices (most recent received) are attached. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT. Budgeted ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type D Attachment D Attachment D Attachment D Attachment D Attachment D Attachment Description Summary Goren Cherof-General Goren Cherof Doody Ezrol January 2017 Invoices Summary Goren Cherof-Risk Goren Cherof Doody Ezrol January 2017 Risk Mgmt Invoices Summary Outside Counsel - Risk Other counsel December and January Invoices Page 226 of 608 REVIEWERS: Department Legal Finance City Manager Reviewer Action Swanson, Lynn Approved Howard, Tim Approved LaVerriere, Lori Approved Date 2/15/2017 ® 8:41 AM 2/15/2017 ® 10:08 AM 2/16/2017 ® 9:21 AM Page 227 of 608 Goren, Cherof, Doody & Ezrol, P.A. - Dec 2016 General Legal Costs Retainer -General Matters onsite office hours agenda item review pre-mtg commissioner mtgs commission mtg followup commission mtg contract review, code issues group homes, NOI research Labor -general Red light camera BOA-Johnson,Valretta Olen properties Boynton Old School Partners Litigation -forfeitures, police issues US Bank Natl Assoc-Boye,Aracelly Model Block Right of Way RicMan-Contract issue Wurie,Khadi(Deutsche Bank) Jean -Baptist, Kevens Boytnon Lakes N Comm Assoc Rodrigues,Louis IA Boss,Lendon (RLC appeal) Donastor,Murat v JP Morgan Akyeshia C Gums v JP Morgan Wauchope,Rohan v HSBS Bank Brown, Jeffrey (RLC appeal) Ryan, Ron complaint Schwartz,estate of Barbara v Bank of NY Fils, Mikel Jean v Federal Natl Cleaveland, Darren, Fed Nat Mort White, Jack, Bank of NY Delhomme, Zelma, Wells fargo Meeks,Richard & Takeeta, Nationstar mtg FPM Prop, Fed Natl Mort Ewing, Paula, BB&T Garcorp Holdings, 3100 Ocean Pkwy Daquay, Marcel, Ditech Estate of Hazel Clemmons,James Nutter Co. Moskoff, Eric, Fed Natl Mtg Purch of Tropical Breeze Utilty Sys City of LW, 5848 Corson PI TOTAL General Legal Costs -Dec 2016 150.2 Hours 16,165.84 292.50 5,002.89 97.50 175.50 292.50 3,583.50 97.50 2,050.07 136.50 58.50 19.50 136.50 58.50 257.70 136.50 58.50 78.00 273.00 58.50 3,058.30 39.00 97.50 39.00 97.50 19.50 39.00 50.00 337.10 19.50 429.00 39.00 780.00 468.00 34,541.90 Page 228 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard ACCOUNT NO Boynton Beach FL 33425 STATEMENT NO Attn: Lynn Swanson Special Fire Assessment 01/25/2017 MDC Teleconference with T. Howard, confer with JAC, review status of annual fire assessment update. FOR CURRENT SERVICES RENDERED TIMEKEEPER MICHAEL D. CIRULLO TOTAL CURRENT WORK BALANCE DUE RECAPITULATION HOURS HOURLY RATE 0.40 $195.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 01/30/2017 306-0005370 13645 HOURS 0.40 0.40 78.00 TOTAL $78.00 78.00 $78.00 Page 229 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard Boynton Beach FL 33425 Attn: Lynn Swanson LABOR - General ACCOUNT NO STATEMENT NO lmr bra 01/10/2017 JAC review DOJ photo array memo and forward to chief 0.30 01/17/2017 SHB Discuss discipline matters with Oldbury. 1.00 01/24/2017 SHB Discuss grievance and arbitration matters with Oldbury and DeGiulio. 0.60 01/25/2017 SHB Schoenberger: Review additional FMLA information. Telephone conference with Oldbury re: discipline matters. 0.40 JAC review/research re: police rehire and GE rehire issue/options; store draft - temp employment letter 0.70 FOR CURRENT SERVICES RENDERED 3.00 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL JAMES A. CHEROF 1.00 $195.00 $195.00 SHANA H. BRIDGEMAN 2.00 195.00 390.00 TOTAL CURRENT WORK BALANCE DUE Page: 1 01/30/2017 306-0603180 13646 585.00 $585.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 230 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 01/30/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-0806020 Boynton Beach FL 33425 STATEMENT NO: 13647 Attn: Lynn Swanson Red Light Cameras HOURS 01/02/2017 SHB Receive and review Notice of Continuance for Dorcin, Raymond, and Dantes. Follow up with City re: continuance date. Follow up with ATS re: evidence packets for continued trials. 0.70 01/03/2017 SHB Receive and review various orders on request for dismissal and continuance of trial. Prepare and file notices of intent to rely on business records for use at trial. 1.50 01/04/2017 SHB Receive and review various orders on requests for continuances. 0.30 01/05/2017 SHB Various correspondence with Abramson and judicial assistants re: Eissey request for status check hearing. Transmit order setting status check to Eissey's JA for review. Prepare and file notices of intent to rely on business records for use at trial. 1.00 01/06/2017 JAC review status and options regarding post program litigation 0.90 SHB Prepare and file notices of intent to rely on business records for use at trial. 0.50 01/11/2017 SHB Receive and review continuance notice from Jacquet; transmit to ATS and PD. Prepare and file notices of intent to rely on business records for use at trial. 6.40 MDC Meet with SHB, review status of pending cases. 0.30 01/12/2017 SHB Prepare and file notices of intent to rely on business records for use at trial. 1.00 01/17/2017 SHB Follow up with Mills re: pending trials and notices of intent. 0.20 01/18/2017 SHB Prepare and file notices of intent to rely on business records for use at trial. 1.50 01/20/2017 MDC Meet with SB, review new case on RLC. 0.30 JAC Conference with SB; review $50/case settlement option; call to LL. 0.90 SHB Review file and hearing orders. Draft correspondence to Hollander re: settlement offer. Research fines and fees received by City. 3.00 01/24/2017 SHB Receive and review order on magistrate authority; transmit to Stokes. 0.30 01/25/2017 SHB Prepare and file notices of intent to rely on business records for use at trial. 1.40 Page 231 of 608 Page: 2 CITY OF BOYNTON BEACH 01/30/2017 ACCOUNT NO: 306-0806020 STATEMENT NO: 13647 Red Light Cameras FOR CURRENT SERVICES RENDERED TIMEKEEPER JAMES A. CHEROF MICHAEL D. CIRULLO SHANA H. BRIDGEMAN Photocopies Postage RECAPITULATION HOURS HOURLY RATE 1.80 $195.00 0.60 195.00 17.80 195.00 TOTAL EXPENSES THRU 01/27/2017 TOTAL CURRENT WORK BALANCE DUE HOURS 20.20 TOTAL $351.00 117.00 3,471.00 3,939.00 27.30 29.76 57.06 $3,996.06 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 232 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard Boynton Beach FL 33425 Attn: Lynn Swanson General Matters ACCOUNT NO STATEMENT NO HOURS 01/03/2017 SHB Follow up with Clerk's office re: FRED agreement. Follow up with PD/County clerk re: marijuana civil citation fine coding. 0.80 FLN Re: Claim of lien for property located at 201 NE 28th Ct, sent related email to Barb Conboy re: request for payoff information; reviewed information submitted by Barb Conboy to title company; also reviewed court docket to review and confirm validity of utility lien in light of foreclosure. 1.10 JAC onsite; office admin and review of assignments; prep for and attend commission meeting; height referendum research 11.20 01/04/2017 DNT Review annexation language in asset purchase agreements; conference with JAC regarding annexation language in asset purchase agreements. 0.80 JAC onsite; meeting follow up; conference regarding utility -water service agreement updates; follow up regarding same 5.00 01/05/2017 FLN Drafted letter of termination of contract with Pitney Bowes for Jim Cherof's review; discussed with Jim; T/C with state contract administrator to discuss; T/C and related emails to Lynn Swanson re: this contract. 2.50 DNT Telephone conference call with Colin Groff regarding Tropical Breeze and Parry Village asset purchase agreements; review Tropical Breeze and Parry Village asset purchase agreements and need for annexation language. 1.00 JAC conference wi/FN regarding cases and assignments; post agenda; meeting review regarding ads and notice office administration issues; calls with CG regarding Utility incident; call TH regarding documentation inquiry 3.80 01/06/2017 FLN Re: City's termination of its contract with Pitney Bowes for the mailing equipment; finalized review of issues and discussed next steps with Jim Cherof; Discussed with Barb Conboy via T/C; exchanged related email with Barb Conboy. 1.00 JAC review Pitney Bowes Utility issue with FN; review pending FCC issue regarding mobile devices; review 537 liens; review Denis BTR issue with staff 3.60 01/09/2017 FLN T/C to Account Manager with Pitney Bowers re: lease termination; follow-up/update email on matter to Barb Conboy 0.70 JAC onsite office administration; review pending assignments; review mail and memos; review utility water service issues; follow up on Denis matter; review -revise employment agreement; evaluate cell tower NOI 5.00 Page: 1 01/30/2017 306-9001821 13648 Page 233 of 608 Page: 2 CITY OF BOYNTON BEACH 01/30/2017 ACCOUNT NO: 306-9001821 STATEMENT NO: 13648 General Matters Page 234 of 608 HOURS DNT Review petition filed with FCC regarding regulations governing the citing of wireless facilities and impact on City's moratorium. 0.80 01/10/2017 FLN Re: Pitney Bowes lease termination, t/cs with leasing and cancellation departments, T/C and email to and from with Barb Conboy re: this matter; reviewed's city's code department inquiry on partial releases post foreclosure for property locate at 108 SW 8th ct (previously Livewell Financial/Robert E Carl matter), reviewed relevant documents and sent advice email through Lynn Swanson. 2.70 JAC agenda prep; prep order regarding cemetery rules; agenda -contract review 3.00 01/11/2017 FLN Re: Pitney Bowes lease contract cancellation matter: emailed and called FL Government account representative; sent status email update to Barb Conboy ccing Jim Cherof. 1.00 JAC prep pension agenda issues; agenda prep. 3.20 01/12/2017 JAC onsite; agenda prep; case review; conference regarding QPODP; conference regarding surtax committee and draft reso regarding same 8.50 01/13/2017 FLN Reviewed legal description and content of Utility Claim of Lien document issue and sent related email to Jim Cherof on matter. 0.80 JAC review published agenda; prep for meeting; review QPOAD issues. 2.50 01/17/2017 SHB Receive and review inquiry re: magistrate process; discuss with JAC. Telephone conference with Skrandel. Telephone conference with Thaler. Follow up with Laverriere. 0.60 DNT Review 12th amendment to lease with county for cell tower; review request for assignment of easement for Royal Manor. 0.90 JAC onsite; office administration mail and memo review; prep fro meeting; attend commission meeting 13.80 01/18/2017 JAC Commission meeting follow up; notate Riverwalk for enforcement matters; review plat revision issue calls to staff regarding pending matters 3.20 SHB Receive and review inquiry from Matson re: public records request procedures; follow up with Clerk's officer re: City forms. Review and sign agreements approved at commission meeting. 1.00 01/19/2017 SHB Research vacation rental matters; discuss with JAC. Follow up re: February 7 commission meeting. Discuss Boynton Bulldogs matter with Majors. 1.20 JAC attend strategic planning meeting; misc. post meeting research; conference with LL and commissioner; research utility land taking issue 8.50 KLE Research re: District Energy Utility/condemnation; emails Jim, Conference with Jim; 1.00 01/20/2017 JAC rework decriminalization ordinance; agenda review and prep; review access restriction issue; call to B. Conko re: Q PODD audit; review indemnity matter for ER 3.70 01/23/2017 JAC review procurement/Town Square memo and revise; review future agenda issues; call with Commissioner regarding traffic issue review mail/memos 2.20 Page 234 of 608 Page: 3 CITY OF BOYNTON BEACH 01/30/2017 ACCOUNT NO: 306-9001821 STATEMENT NO: 13648 General Matters HOURS DNT Telephone conference call with Colin Groff regarding Royal Manor Mobile Home Estates; telephone conference call with Laurie Davis re: Royal Manor Mobile Home Estates; review assignment document. 0.70 01/24/2017 SHB Follow up with Sgt. Matson re: public records request matters. 1.90 JAC review assignments and status of claims defense; agenda prep 3.40 01/25/2017 KLE Research re: Chiller facility, prepare for and attend conference call with Colin 1.00 JAC review outside limits matter/annexation issue; agenda item review and prep; review Comm issue re: group home; call with TH and MC re: GSG study 4.60 DNT Review status of wireless communication facility ordinance; review status of Royal Manor Estate easement. 0.50 01/26/2017 JAC Prepare documentation agenda item and Surtax Committee; prepare and review agenda items, preparation regarding cemetery land swamp; call with A. Mack regarding Sober Home enforcement issues; review County referendum language regarding conflict; review P&R Board issue. 5.20 01/27/2017 JAC Research surtax issue and countywide status; review agenda items; review fire assessment issue and research methodology issues; review sister city issue and email EK re: same; review and revise cemetery rules and regs/ownership ordinance 4.80 FOR CURRENT SERVICES RENDERED 117.20 16,165.84 TOTAL CURRENT WORK 16,165.84 BALANCE DUE $16,165.84 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 235 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard Boynton Beach FL 33425 Attn: Lynn Swanson adv. Unsecured Creditors of Tribune Company 01/09/2017 BJS Review Order re: Motion to Dismiss 01/10/2017 BJS Review order and draft update memorandum for JAC review FOR CURRENT SERVICES RENDERED TIMEKEEPER BRIAN J. SHERMAN TOTAL CURRENT WORK BALANCE DUE ACCOUNT NO STATEMENT NO RECAPITULATION HOURS HOURLY RATE 0.80 $195.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 01/30/2017 306-9904908 13649 HOURS 0.30 0.50 0.80 156.00 TOTAL $156.00 156.00 $156.00 Page 236 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard Boynton Beach FL 33425 Attn: Lynn Swanson adv. Olen Properties Corp., et al 01/08/2017 JAC review Defendant's Motion for Reconsideration on Motion Limine and related actions ACCOUNT NO STATEMENT NO 01/09/2017 JAC review pleadings and proposed order; review agenda items and contracts 01/23/2017 JAC review pleadings; pull documents and prep for settlement cond 01/24/2017 JAC review pleadings 01/27/2017 JAC Prepare for settlement conference. FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE JAMES A. CHEROF 3.50 $195.00 TOTAL CURRENT WORK BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 01/30/2017 306-9904936 13650 HOURS 0.40 0.30 1.30 0.20 1.30 3.50 682.50 TOTAL $682.50 682.50 $682.50 Page 237 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard Boynton Beach FL 33425 Attn: Lynn Swanson adv. Boynton Old School Partnership, LLC 01/06/2017 01/09/2017 JAC review N/Appeal and prepare to discuss timing and effect with LL JAC review case issues with LL regarding pending RFQ; follow up on same FOR CURRENT SERVICES RENDERED TIMEKEEPER JAMES A. CHEROF TOTAL CURRENT WORK BALANCE DUE ACCOUNT NO STATEMENT NO RECAPITULATION HOURS HOURLY RATE 1.00 $195.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 01/30/2017 306-9904945 13651 HOURS 0.40 0.60 1.00 195.00 TOTAL $195.00 195.00 $195.00 Page 238 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard Boynton Beach FL 33425 Attn: Lynn Swanson Litigation Miscellaneous 01/09/2017 FLN Worked on BB foreclosure matters/organization with office staff. ACCOUNT NO STATEMENT NO 01/12/2017 DNM Logged into the EPortal to add my name on the service list of each of the HOURS active Boynton Beach cases. TAD Receipt and review of supervisors incident report (McCormick). 01/13/2017 FLN T/C to Lynn Swanson w/ Daniella Normil re: Boynton Beach (BB) 2.00 foreclosures; worked on BB foreclosure file updates. TAD Receipt and review of supervisors incident report (Stall) JAC review FN lien cases and coordinate transmission of pleadings; oversight; check correspondence and pleadings 01/17/2017 SHB Review Jenkins and Schoenberger files. 01/18/2017 TAD Telephone conference with City re: incident report and actions to be taken. 01/23/2017 TAD Receipt and review of use of force report (Schwab). Receipt of use of force report (Odum). Receipt of notice of appeal on closed matter and correspondence re: same. 01/26/2017 JAC Pending case status review; research regarding foreclosure defense policy 01/27/2017 TAD Receipt and review of use of force report (Molden). FOR CURRENT SERVICES RENDERED TIMEKEEPER JAMES A. CHEROF SHANA H. BRIDGEMAN DANIELLA M. NORMIL TRACEY A. DECARLO FARAH L. NERETTE TOTAL CURRENT WORK RECAPITULATION HOURS HOURLY RATE 2.40 $195.00 1.00 195.00 2.00 0.50 1.00 195.00 1.40 195.00 HOURS 0.90 2.00 0.10 0.50 0.10 2.00 1.00 0.30 Page: 1 01/30/2017 306-9904950 13652 0.40 0.40 0.10 7.80 1,132.00 1111110611IF_111 $468.00 195.00 1.00 195.00 273.00 1,132.00 Page 239 of 608 CITY OF BOYNTON BEACH Litigation Miscellaneous BALANCE DUE Page: 2 01/30/2017 ACCOUNT NO: 306-9904950 STATEMENT NO: 13652 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE $1,132.00 Page 240 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 01/30/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905018 Boynton Beach FL 33425 STATEMENT NO: 13653 Attn: Lynn Swanson City of Boynton Beach Model Block Right of Way Acquisition Photocopies 12.60 Postage 4.05 TOTAL EXPENSES THRU 01/27/2017 16.65 01/05/2017 Parking - KLE 1.00 Parking - 1.00 TOTAL ADVANCES THRU 01/27/2017 1.00 TOTAL CURRENT WORK 758.65 BALANCE DUE $758.65 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 241 of 608 HOURS 01/03/2017 KLE emails with Lynn Re: check for Collins 0.20 01/05/2017 JAC review closeout of Ed actions w/ KE and prepare to update LL and Commission 0.70 KLE Travel to court to deposit funds for parcels 21 and 22; email City; emails with Jessie Vance. 2.60 01/18/2017 KLE Emails from and to attorney for Tax Collector Re: Interested Parties and Motion to Disburse 0.30 FOR CURRENT SERVICES RENDERED 3.80 741.00 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL JAMES A. CHEROF 0.70 $195.00 $136.50 KERRY L. EZROL 3.10 195.00 604.50 Photocopies 12.60 Postage 4.05 TOTAL EXPENSES THRU 01/27/2017 16.65 01/05/2017 Parking - KLE 1.00 Parking - 1.00 TOTAL ADVANCES THRU 01/27/2017 1.00 TOTAL CURRENT WORK 758.65 BALANCE DUE $758.65 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 241 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 01/30/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905099 Boynton Beach FL 33425 STATEMENT NO: 13654 Attn: Lynn Swanson adv. Christopher Parker, et al., Federal Class Action HOURS 01/04/2017 SHB Receive and review case status report. Discuss with MDC. 0.40 01/05/2017 JAC review case status report; conference with SB regarding same 0.30 FOR CURRENT SERVICES RENDERED 0.70 136.50 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL JAMES A. CHEROF 0.30 $195.00 $58.50 SHANA H. BRIDGEMAN 0.40 195.00 78.00 TOTAL CURRENT WORK 136.50 BALANCE DUE $136.50 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 242 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard Boynton Beach FL 33425 Attn: Lynn Swanson Rodrigues, Louis IA 14-020 ACCOUNT NO STATEMENT NO HOURS 01/13/2017 SHB Receive transcript; review CBA. Follow up with PBA and court reporter re: transcript and billing matters. 1.00 01/24/2017 SHB Follow up re: transcript and brief matters. FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE SHANA H. BRIDGEMAN 1.60 $195.00 Photocopies TOTAL EXPENSES THRU 01/27/2017 TOTAL CURRENT WORK BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE TOTAL $312.00 Page: 1 01/30/2017 306-9905108 13655 31.15 31.15 343.15 $343.15 Page 243 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard ACCOUNT NO Boynton Beach FL 33425 STATEMENT NO Attn: Lynn Swanson adv. Boss, Lendon (RLC appeal) HOURS 01/04/2017 SHB Receive and review mandate. Follow up with Hollander, Abramson, Leifert, and Judge Eissey's JA re: hearing to address appellate court's order. Discuss hearing matters with MDC. Prepare Notice of Hearing pursuant to Eissey's request; transmit to JA. 1.00 01/06/2017 SHB Receive and review order setting status check hearing. Order court reporter. Prep for hearing. 0.60 01/10/2017 SHB Prep for Eissey 1/11 hearing; review file and trial transcript. Discuss case and program matters with MDC. 1.10 01/11/2017 SHB Attend hearing at Delray courthouse re:: Boss and 188 remanded cases. Discuss hearing matters with MDC and JAC. Follow up with Laverriere re: Hollander settlement offer. 4.00 FOR CURRENT SERVICES RENDERED 6.70 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL SHANA H. BRIDGEMAN 6.70 $183.36 $1,228.50 Photocopies TOTAL EXPENSES THRU 01/27/2017 TOTAL CURRENT WORK BALANCE DUE Page: 1 01/30/2017 306-9905127 13656 I ,LLV.JV 28.35 28.35 1,256.85 $1,256.85 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 244 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard Boynton Beach FL 33425 Attn: Lynn Swanson adv. (Donastor, Murat, et al.) vs. JP Morgan Chase Bank 1607 NE 4th Street, Boynton Beach, FL 33435 01/09/2017 FLN Reviewed Certificate of Sale; saved to file. FOR CURRENT SERVICES RENDERED TIMEKEEPER FARAH L. NERETTE TOTAL CURRENT WORK BALANCE DUE ACCOUNT NO STATEMENT NO HOURS 0.20 0.20 RECAPITULATION HOURS HOURLY RATE TOTAL 0.20 $195.00 $39.00 Page: 1 01/30/2017 306-9905129 13657 39.00 39.00 $39.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 245 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard Boynton Beach FL 33425 Attn: Lynn Swanson adv. (Akyeshia C. Gums, et al.) vs. JPMorgan Chase Bank 2171 NW 1st Street, Boynton Beach, FL 33435 01/26/2017 DNM Receipt and reviewed Plaintiff's status report to update information. FOR CURRENT SERVICES RENDERED TIMEKEEPER DANIELLA M. NORMIL TOTAL CURRENT WORK BALANCE DUE ACCOUNT NO STATEMENT NO HOURS 0.30 0.30 RECAPITULATION HOURS HOURLY RATE TOTAL 0.30 $125.00 $37.50 Page: 1 01/30/2017 306-9905138 13658 37.50 37.50 $37.50 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 246 of 608 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard Boynton Beach FL 33425 Attn: Lynn Swanson Ryan, Ron Complaint 01/06/2017 01/10/2017 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 JAC review reply to Plaintiffs attorney regarding response JAC review pleadings FOR CURRENT SERVICES RENDERED TIMEKEEPER JAMES A. CHEROF TOTAL CURRENT WORK BALANCE DUE ACCOUNT NO STATEMENT NO RECAPITULATION HOURS HOURLY RATE 0.50 $195.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 01/30/2017 306-9905160 13659 HOURS 0.30 0.20 0.50 97.50 TOTAL $97.50 97.50 $97.50 Page 247 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard ACCOUNT NO Boynton Beach FL 33425 STATEMENT NO Attn: Lynn Swanson adv. (Schwartz, the Estate of Barbara, et. al.) vs The Bank of New York Mellon 320 SW 5th Avenue, Boynton Beach, FL 33435 HOURS 01/05/2017 FLN Emails to Third Party Purchaser's attorney and to Barb Conboy re: status of filing of Commission approved Utility lien settlement and next steps as far as payment and release. 0.50 01/09/2017 FLN Reviewed filed Stipulated Agreement; sent update email to Barb Conboy on status of settlement; discussed file closure with staff after file pleading index is updated. 0.60 01/10/2017 FLN Reviewed email from Third Party Purchaser's counsel re: status of utility connection at property; sent related email to Barb Conboy and discussed with Barb via T/C; reviewed Barb's response to attorney on next steps to obtain connection. 0.80 FOR CURRENT SERVICES RENDERED 1.90 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL FARAH L. NERETTE 1.90 $195.00 $370.50 TOTAL CURRENT WORK BALANCE DUE Page: 1 01/30/2017 306-9905162 13660 JIU.bU 370.50 $370.50 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 248 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard ACCOUNT NO Boynton Beach FL 33425 STATEMENT NO Attn: Lynn Swanson adv. The Bank of New York Mellon Trust Company, N.A. (White, Jack) 01/12/2017 FLN Reviewed Plaintiffs Notice of Production of Trial Exhibits; saved pleading to electronic files. FOR CURRENT SERVICES RENDERED TIMEKEEPER FARAH L. NERETTE TOTAL CURRENT WORK BALANCE DUE RECAPITULATION HOURS HOURLY RATE 0.20 $195.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 01/30/2017 306-9905188 13661 HOURS 0.20 0.20 39.00 TOTAL $39.00 39.00 $39.00 Page 249 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard ACCOUNT NO Boynton Beach FL 33425 STATEMENT NO Attn: Lynn Swanson adv. Nationstar Mortgage, LLC (Meeks, Richard & Takeeta) HOURS 01/12/2017 FLN Reviewed Notice of Judicial Default against other defendants in this matter; saved pleading to electronic file. 0.20 01/18/2017 JAC review and research for response to Plaintiff's M/Summary Judgment FOR CURRENT SERVICES RENDERED TIMEKEEPER JAMES A. CHEROF FARAH L. NERETTE TOTAL CURRENT WORK BALANCE DUE RECAPITULATION HOURS HOURLY RATE 1.60 $195.00 0.20 195.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 01/30/2017 306-9905200 13662 1.60 1.80 351.00 TOTAL $312.00 39.00 351.00 $351.00 Page 250 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard ACCOUNT NO Boynton Beach FL 33425 STATEMENT NO Attn: Lynn Swanson adv. Federal National Mortgage Association (FPM Properties, LLC, et al.) 01/12/2017 FLN Reviewed Defendant's Response to Motion/Notice to Set matter for trial; Defendant's Initial Witness and Exhibit lists and saved pleadings to electronic files. 01/23/2017 DNM Receipt and reviewed Motion to Strike form Plaintiff. FOR CURRENT SERVICES RENDERED TIMEKEEPER DANIELLA M. NORMIL FARAH L. NERETTE TOTAL CURRENT WORK BALANCE DUE RECAPITULATION HOURS HOURLY RATE 0.30 $125.00 0.50 195.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 01/30/2017 306-9905205 13663 HOURS 0.50 0.30 0.80 135.00 TOTAL $37.50 97.50 135.00 $135.00 Page 251 of 608 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard Boynton Beach FL 33425 Attn: Lynn Swanson adv. Secured Holdings, Inc. 01/10/2017 01/25/2017 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 JAC review B. Condo letter and forward to LL for Comission update ACCOUNT NO STATEMENT NO JAC review QPODD Motion to Dismiss - review Negligent Maintenance issue FOR CURRENT SERVICES RENDERED TIMEKEEPER JAMES A. CHEROF TOTAL CURRENT WORK BALANCE DUE RECAPITULATION HOURS HOURLY RATE 1.00 $195.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 01/30/2017 306-9905206 13664 HOURS 0.40 0.60 1.00 195.00 TOTAL $195.00 195.00 $195.00 Page 252 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard Boynton Beach FL 33425 Attn: Lynn Swanson adv. Ditech Financial, LLC (Daquay, Marcel, et al) 01/25/2017 DNM Receipt and reviewed Amended Motion Hearing. FOR CURRENT SERVICES RENDERED TIMEKEEPER DANIELLA M. NORMIL TOTAL CURRENT WORK BALANCE DUE ACCOUNT NO STATEMENT NO HOURS 0.30 0.30 RECAPITULATION HOURS HOURLY RATE TOTAL 0.30 $125.00 $37.50 Page: 1 01/30/2017 306-9905210 13665 37.50 37.50 $37.50 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 253 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard Boynton Beach FL 33425 Attn: Lynn Swanson adv. James B. Nutter & Company (Estate of Hazel Clemmons, et al.) 01/18/2017 DNM Receipt and reviewed Order appointing Guardian Ad Litem. FOR CURRENT SERVICES RENDERED TIMEKEEPER DANIELLA M. NORMIL TOTAL CURRENT WORK BALANCE DUE ACCOUNT NO STATEMENT NO HOURS 0.30 0.30 RECAPITULATION HOURS HOURLY RATE TOTAL 0.30 $125.00 $37.50 Page: 1 01/30/2017 306-9905212 13666 37.50 37.50 $37.50 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 254 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard Boynton Beach FL 33425 Attn: Susan Harris, Finance Director Lubin, Jameka Pre -D (Termination) 01/11/2017 SHB Arbitration prep. Coordinate witness meetings. ACCOUNT NO STATEMENT NO HOURS 0.60 01/18/2017 SHB Arbitration prep at City Hall. 7.00 01/20/2017 SHB Arbitration prep. Review and assemble exhibits. 2.00 01/25/2017 SHB Arbitration prep. Coordinate additional witness interviews. Discuss case matters with Oldbury. 1.00 01/26/2017 SHB Arbitration prep. 0.60 FOR CURRENT SERVICES RENDERED 11.20 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL SHANA H. BRIDGEMAN 11.20 $195.00 $2,184.00 Color photocopies Photocopies TOTAL EXPENSES THRU 01/27/2017 TOTAL CURRENT WORK BALANCE DUE Page: 1 01/30/2017 306-9905217 13667 0.35 79.80 80.15 2,264.15 $2,264.15 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 255 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard ACCOUNT NO Boynton Beach FL 33425 STATEMENT NO Attn: Lynn Swanson adv. HCRA Properties 1, LLC (Code Appeal) 01/26/2017 DNM Receipt and reviewed Order to Show Cause, and located physical file for JAC. FOR CURRENT SERVICES RENDERED TIMEKEEPER DANIELLA M. NORMIL TOTAL CURRENT WORK BALANCE DUE RECAPITULATION HOURS HOURLY RATE 0.50 $125.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 01/30/2017 306-9905225 13668 HOURS 0.50 0.50 62.50 TOTAL $62.50 62.50 $62.50 Page 256 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard Boynton Beach FL 33425 Attn: Lynn Swanson adv. Federal National Mortgage Association (Moskoff, Eric) 01/20/2017 DNM Receipt and reviewed Request for Copies, Witness list and Objection. ACCOUNT NO STATEMENT NO HOURS 0.30 01/24/2017 DNM Receipt and reviewed Notice of Hearing for a Motion and service of witness list. 0.80 01/26/2017 DNM Receipt and reviewed Plaintiff's witness list to update information. FOR CURRENT SERVICES RENDERED TIMEKEEPER DANIELLA M. NORMIL TOTAL CURRENT WORK BALANCE DUE RECAPITULATION HOURS HOURLY RATE 1.40 $125.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 01/30/2017 306-9905227 13669 0.30 1.40 175.00 TOTAL $175.00 175.00 $175.00 Page 257 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard Boynton Beach FL 33425 Attn: Lynn Swanson adv. 5848 Corson PL, LLC (City of Lake Worth, etal.) 01/04/2017 FLN Reviewed and responded to email from Plaintiffs counsel re: possible settlement. ACCOUNT NO STATEMENT NO HOURS 0.30 01/06/2017 FLN Reviewed documents and sent emails to Code Coordinator Vestiguerne Pierre re: cross liens status and partial releases; sent update email to Plaintiff's attorney. 0.70 01/09/2017 FLN Reviewed emails from Pierre Vestiguerne (coordinator with Code/Community Standards dept) re: to partial release settlement; Discussed lien settlement offer with JAC; sent related emails to Tim Howard and Plaintiffs attorney Jordana Sarrell. 1.00 01/11/2017 FLN Reviewed pleading and exhibit before filing; T/C to Plaintiffs attorney's office re: status of resolution of partial releases; exchanged related emails with Plaintiffs attorney; also discussed status of resolution with Tim Howard via exchange of emails. 2.00 01/13/2017 DNM Receipt and reviewed E -filed Motion for Default against Defendants Gaedeke Group, LLC and Gaedeke Holdings, LTD. 0.30 FOR CURRENT SERVICES RENDERED 4.30 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL DANIELLA M. NORMIL 0.30 $125.00 $37.50 FARAH L. NERETTE 4.00 195.00 780.00 TOTAL CURRENT WORK BALANCE DUE Page: 1 01/30/2017 306-9905249 13670 817.50 817.50 $817.50 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 258 of 608 Goren, Cherof, Doody & Ezrol, P.A. - Jan 2017 Risk Cases Augenbraum, Albert(review of order) 19.50 Freeman, Luanne(False Arrest) 3,580.50 Galindez, Maria (Slip & Fall) 312.00 Mina, German (Slip & Fall) 2,382.50 Gregory, Mola (Slip & Fall) 2,137.00 Oldham, Dana (Fall) 2,497.20 Galindez, Dennis(Slip & Fall) 3,043.50 Caliskan, Hasan(MVA) 78.00 Jenkins, Gail & Leon (Demolition) 1,249.00 Baez, Estela (Slip & Fall) 526.50 Blutcher, Pamela (MVA) 97.50 Goldman, Barry(Bike/grate accident) 3,375.00 Braswell, Jeff rey(Excessive Force) 117.00 Jackson-Evancich, Deborah 182.66 Harris, Byron(excessive force) 117.00 Broberg, Leif Complaint(2015) 195.00 Dunn, Jonathan(arrest w/o probable) 19.50 Wade, George(auto accident) 175.50 Caliendo, Giovanni & Emily(Code) 292.50 Jackson, Tamika(Slip & Fall) 78.00 Davila, Danielle(Police) 58.50 Shevlin, Patrick(false arrest) 175.50 Readon, Jayden,Estate(police chase) 39.00 Honacher, Jack(Baker Act -Police) 19.50 Ryan, Ronald(whistleblower) 1,072.50 Estime, Robens(Police Deadly Force) 156.00 Sobriety Now, Inc 78.00 Hill, Ashley(excessive force) 117.00 Gonzalez, Maria de Jesus(police) 19.50 Jenkins, Laquanda (Public Works) 409.50 TOTAL Goren,Cherof Risk Legal Costs 22,620.36 Page 259 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard Boynton Beach FL 33425 Attn: Lynn Swanson adv. Augenbraum, Albert Billing Category 18-RLO 01/17/2017 TAD Receipt and review of order re: lack of prosecution. FOR CURRENT SERVICES RENDERED TIMEKEEPER TRACEY A. DECARLO TOTAL CURRENT WORK BALANCE DUE RECAPITULATION HOURS 0.10 Page: 1 01/30/2017 ACCOUNT NO: 306-9905033 STATEMENT NO: 13614 HOURS 0.10 0.10 19.50 HOURLY RATE TOTAL $195.00 $19.50 19.50 $19.50 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 260 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard Boynton Beach FL 33425 Attn: Lynn Swanson adv. Freeman, Luanne (False Arrest) Billing Category: 18-RLO Claim #001470 -000348 -PP -01 01/05/2017 JAC review Ben B request and call to J.O regarding same ACCOUNT NO STATEMENT NO HOURS 0.20 01/09/2017 DNM Reviewed additional medical records to add to our cheat sheet. 1.50 TAD Receipt and review of correspondence from Davis counsel re: plaintiffs prescriptions. Receipt of correspondence from plaintiff counsel re: additional evidence. Prepare correspondence to City re: depositions. 0.30 01/10/2017 SHB Drafting and revision: Motion for Summary judgment. 1.00 TAD Receipt and review of correspondence from plaintiff counsel re: mediation and prepare response to same. Receipt of Motion for Extension of Time. Receipt of correspondence to court re: motion and receipt of proposed order. 0.80 01/11/2017 TAD Receipt and review of correspondence from Davis counsel re: discovery. Receipt of records from South Florida Detox, Walgreens, State Attorney office, and Plaintiff's criminal attorney in response to subpoenas. Revise outline of claims re: same. Receipt of correspondence from Davis counsel re: motion for summary judgment. 2.20 01/12/2017 SHB Drafting and revision: Boynton's motion for summary judgment. To TAD for review. 5.40 TAD Review motion for summary judgment and statement to fact re: revisions to same. Receipt of notice of mediation and prepare correspondence re: same. Receipt of order on motion for extension of time. 0.90 01/13/2017 SHB Drafting and revision: Motion for Summary Judgment and Statement of Material facts. Finalize and file Motion. 3.30 TAD Receipt and review correspondence re: expert information. Prepare correspondence to the City re: motion for summary judgment. 0.50 01/17/2017 TAD Prepare correspondence to the City re: mediation and receipt of response to same. 0.20 Page: 1 01/30/2017 306-9905039 13615 01/23/2017 TAD Receipt and review of correspondence from Plaintiff rel: settlement. Page 261 of 608 Page: 2 CITY OF BOYNTON BEACH 01/30/2017 ACCOUNT NO: 306-9905039 STATEMENT NO: 13615 adv. Freeman, Luanne (False Arrest) Receipt of correspondence from Davis counsel re: same. Receipt of correspondence from City re: status. Prepare correspondence to counsel re: authority to settle. Telephone conference with City re: counteroffer. Telephone conference with Davis counsel re: settlement issues. 01/24/2017 TAD Receipt and review of correspondence re: release and settlement agreement. Receipt of correspondence from Davis counsel re: settlement. Prepare response to same. 01/25/2017 TAD Receipt and review of proposed release and correspondence re: same. Prepare revisions to release document. Receipt of stipulation. Prepare correspondence to counsel re: changes to release documents. Receipt of response to same. 01/27/2017 TAD Receipt and review of order dismissing case with prejudice. Receipt of executed stipulation. Receipt of release from plaintiff FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE JAMES A. CHEROF 0.20 $195.00 SHANA H. BRIDGEMAN 9.70 195.00 DANIELLA M. NORMIL 1.50 125.00 TRACEY A. DECARLO 7.50 195.00 TOTAL CURRENT WORK BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE HOURS 0.80 0.30 1.10 0.40 18.90 3,580.50 TOTAL $39.00 1,891.50 187.50 1,462.50 3,580.50 $3,580.50 Page 262 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 01/30/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905040 Boynton Beach FL 33425 STATEMENT NO: 13616 Attn: Lynn Swanson adv. Galindez, Marla (Slip & Fall) Billing Category 18-RLO HOURS 01/13/2017 JAC prep for deposition 0.60 01/17/2017 JAC prep GM for depo; calls regarding depo cancellation; case prep regarding Motion to Amend 1.00 FOR CURRENT SERVICES RENDERED 1.60 312.00 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL JAMES A. CHEROF 1.60 $195.00 $312.00 TOTAL CURRENT WORK 312.00 BALANCE DUE $312.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 263 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 01/30/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905062 Boynton Beach FL 33425 STATEMENT NO: 13617 Attn: Lynn Swanson adv. Mina, German (slip & Fall) Billing Category: 18-RLO Claim #001470 -000340 -GB -01 HOURS 01/09/2017 TAD Receipt and review of correspondence re: deposition of Roberts and investigator and prepare response to same. 0.20 01/10/2017 TAD Receipt and review of correspondence from plaintiff re: depositions. Prepare correspondence to the City and to investigator re: depositions and receipt of response to same. Prepare notice of filing returns of service on non-parties. Receipt of surveillance report and photographs. Prepare correspondence to investigatort re: same. 1.40 JAC Review discovery issue. 0.40 01/12/2017 TAD Receipt and review of correspondence from plaintiff re: discovery. Prepare: response to same. Review plaintiff witness list re: additional depositions. Prepare correspondence re: same. 0.40 01/13/2017 TAD Receipt and review of correspondence from plaintiff re: settlement and prepare response to same. Receipt of notice of deposition of City representatives and investigator. Prepare correspondence to city re: pre -deposition meeting. Review surveillance video. 1.20 01/17/2017 DNM Receipt and reviewed Plaintiffs Expert Witness list to start organized expert depositions. 0.60 TAD Review claims and begin preparation of pre-trial report. Receipt of correspondence from plaintiff re: settlement and prepare response to same. 2.30 01/18/2017 DNM Reviewed calendar for Depo dates; Communicated with Plaintiff's attorney regarding setting depo dates. 0.40 TAD Review deposition testimony regarding pre-trial report and trial. Continue preparation of pre -trail report. 2.20 01/19/2017 DNM Drafted Notice of Deposition Duces Tecum for Sean Mahan, M.D. and Edward H. Chung, M.D. 0.90 01/23/2017 TAD Review notices of deposition and revise duces tecum request to expert, Review plaintiff medical and damage claims re: pre-trial report. Continue Page 264 of 608 CITY OF BOYNTON BEACH ACCOUNT NO STATEMENT NO adv. Mina, German (slip & Fall) preparation of report. 01/24/2017 TAD Telephone conference with plaintiff counsel re: settlement and trial issues. Review case law re information from investigator and admission of evidence and testimony for trial. Confer with City representatives re: trial preparation. Review depositions of City employees re: pre-trial report. 01/27/2017 TAD Receipt and review of order resetting calendar call. Telephone conference with judicial assistant re: trial issues. FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE JAMES A. CHEROF 0.40 $195.00 DANIELLA M. NORMIL 1.90 125.00 TRACEY A. DECARLO 10.60 195.00 TOTAL CURRENT WORK BALANCE DUE AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 2 01/30/2017 306-9905062 13617 HOURS 1.40 1.20 0.30 12.90 2,382.50 TOTAL $78.00 237.50 2,067.00 2,382.50 $2,382.50 Page 265 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard Boynton Beach FL 33425 Attn: Lynn Swanson adv. Gregory, Mola (slip & fall) Billing Category: 18-RLO Claim #001470 -000341 -GB -01 01/05/2017 JAC review Plaintiffs answers to interrogatories ACCOUNT NO STATEMENT NO HOURS 0.30 01/06/2017 JAC review response to Request for Production and prepare regarding Objection 0.40 01/09/2017 TAD Receipt and review of correspondence from the City re: response to discovery and review responses. Prepare correspondence to City re: same. 0.20 01/10/2017 TAD Receipt and review of correspondence re: response to request for production. Receipt of plaintiffs response to request for production. Receipt of plaintiffs answers tointerrogatories. Prepare correspondence to plaintiff counsel re:response to discovery and deposition of plaintiff. 0.70 01/11/2017 DNM Receipt and review of Plaintiffs Response to our Request for Production to create a cheat sheet with all relevant information; started working on cheat sheet to include all medical records. 3.00 01/12/2017 DNM Continued working on reviewing medical records and Plaintiff's Answers to Interrogatories to create cheat sheet to keep all information organized. 3.00 01/13/2017 DNM Continued drafting and working on Cheat sheet. 3.60 01/19/2017 DNM Continued reviewing medical records, other documents and Plaintiffs Answers to Interrogatories to organize materials for depo of plaintiff. 3.20 01/20/2017 DNM Continued drafting cheat sheet to organize documents, medical records and all incoming information.. 1.80 FOR CURRENT SERVICES RENDERED 16.20 TIMEKEEPER JAMES A. CHEROF DANIELLA M. NORMIL TRACEY A. DECARLO RECAPITULATION HOURS HOURLY RATE TOTAL 0.70 $195.00 $136.50 14.60 125.00 1,825.00 0.90 195.00 175.50 Page: 1 01/30/2017 306-9905066 13618 L, IJ/.VV Page 266 of 608 CITY OF BOYNTON BEACH adv. Gregory, Mola (slip & fall) TOTAL CURRENT WORK BALANCE DUE Page: 2 01/30/2017 ACCOUNT NO: 306-9905066 STATEMENT NO: 13618 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE 2,137.00 $2,137.00 Page 267 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard Boynton Beach FL 33425 Attn: Lynn Swanson adv. Oldham, Dana (fall) Billing Category 18-RLO Claim #001470 -000346 -GB -01 ACCOUNT NO STATEMENT NO 01/03/2017 SCW Review file and prepare for hearing. Research regarding discovery issues. 3.00 01/04/2017 SCW Attend City's Motion to Compel Better Responses hearing. Prepare summary of hearing results. 3.60 01/06/2017 JAC review Notice serving settlement proposal 0.20 01/09/2017 TAD Receipt and review of correspondence re: deposition of Any Kind Check Cashing and review of response to same. 0.10 01/10/2017 TAD Receipt and review of notice of service of proposal for settlement. Receipt of correspondence re: mediation. Receipt of correspondence re: deposition of plaintiff. 0.30 01/12/2017 TAD Receipt and review of correspondence re: discovery issues and depositions. 0.10 01/13/2017 TAD Receipt and review of correspondence re: deposition of the plaintiff and prepare response to same. 0.20 01/17/2017 TAD Review claims and discovery responses and prepare litigation report and budget. 1.40 01/19/2017 TAD Receipt and review of order on motion to dismiss count III. Receipt of motion to compel plaintiff response to discovery. Receipt of Any Kind answers to interrogatories. 0.70 01/20/2017 JAC status and budget preview; review litigation options 0.60 01/24/2017 SCW Review Court Order Regarding Motion to Compel Better Responses. 0.10 TAD Receipt and review of plaintiffs response and objections and request for production. Receipt of plaintiff response to second request for production. Receipt and review of records produced. 1.20 Page: 1 01/30/2017 306-9905069 13619 Page 268 of 608 CITY OF BOYNTON BEACH ACCOUNT NO STATEMENT NO adv. Oldham, Dana (fall) 01/25/2017 TAD Receipt and review of plaintiffs answers to collateral source interrogatories Receipt of Plaintiffs answers to interrogatories. 01/27/2017 TAD Receipt and review of order granting motion to compel. Receipt of notice of service of proposal for settlement to Plaintiff. Receipt of verified answers to interrogatories. FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE JAMES A. CHEROF 0.80 $195.00 TRACEY A. DECARLO 4.80 195.00 SHARI C. WALLEN 6.70 195.00 Photocopies TOTAL EXPENSES THRU 01/27/2017 TOTAL CURRENT WORK BALANCE DUE Page: 2 01/30/2017 306-9905069 13619 HOURS 0.50 0.30 12.30 2,398.50 TOTAL $156.00 936.00 1,306.50 98.70 98.70 2,497.20 $2,497.20 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 269 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard Boynton Beach FL 33425 Attn: Lynn Swanson adv. Galindez, Dennis (slip & fall) Billing Category: 18-RLO Claim #001470 -000330 -GB -01 01/03/2017 DNM Continued working on deposition summary of Mack McClendon for upcoming deposition. 01/04/2017 DNM Continued preparing deposition summary of Mack McClendon. 01/05/2017 JAC review depo schedule and prepare regarding preparing witnesses 01/06/2017 DNM Continued working on Deposition Summary for Mack McClendon. ACCOUNT NO STATEMENT NO HOURS 0.60 2.00 0.60 2.00 01/09/2017 TAD Receipt and review of correspondence from First Genesis counsel re: motions and prepare response to same. Receipt of correspondence from plaintiff counsel re: hearing and depositions. Receipt of renotice of deposition of Murray. 0.30 01/10/2017 DNM Continued working on deposition summary for Mack McClendon. 3.00 TAD Receipt and review correspondence from plaintiff and First Genesis counsel re: motion for leave to amend. Receipt of motion for leave to amend. Receipt of proposed amended complaint. Receipt of notice of non-party production and subpoenas to Walgreens and CVS. 0.70 JAC call with attorney and follow up regarding Motion for leave to Amend 0.60 01/11/2017 DNM Continued working on deposition summary for Mack McClendon for the upcoming depositions; prepared depo folders for JAC for the depositions. 3.00 TAD Receipt and review of correspondence from adjuster re: budget. Prepare response to same. 0.20 01/12/2017 DNM Continued working on Deposition summary of Mack McClendon. 2.00 TAD Receipt and review amended notice of deposition. Receipt of corrected notice of deposition. Receipt of notice of hearing on motion for leave to amend. 0.20 Page: 1 01/30/2017 306-9905083 13620 01/13/2017 DNM Drafted request for copies to obtain to documents; communicated with Lynn regarding the upcoming deposition schedule; removed unnecessary materials from folder due to changes in depositions. 0.80 Page 270 of 608 Page: 2 CITY OF BOYNTON BEACH 01/30/2017 ACCOUNT NO: 306-9905083 STATEMENT NO: 13620 adv. Galindez, Dennis (slip & fall) DNM Continued drafting deposition summary of MackClendon. 01/17/2017 TAD Receipt and review of correspondence re: depositions of City representatives and prepare response to same. 01/18/2017 DNM Revised our request for copies to be filed and served; drafted letter to Julie Oldbury regarding Correa deposition; drafted a re -notice of Deposition; Finished Deposition summary of Mack McClendon; receipt and reviewed Motion. TAD Receipt and review of correspondence re: depositions of City representatives and prepare response to same. 01/23/2017 TAD Receipt and review of correspondence from First Genesis counsel re: depositions of the Plaintiffs. Prepare response to same. Receipt of notice of non -objection to non-party subpoenas. FOR CURRENT SERVICES RENDERED TIMEKEEPER JAMES A. CHEROF DANIELLA M. NORMIL TRACEY A. DECARLO TOTAL CURRENT WORK BALANCE DUE RECAPITULATION HOURS HOURLY RATE 1.20 $195.00 19.20 125.00 2.10 195.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE HOURS 1.70 0.20 4.10 0.20 0.30 22.50 3,043.50 TOTAL $234.00 2,400.00 409.50 3,043.50 $3,043.50 Page 271 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 01/30/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905092 Boynton Beach FL 33425 STATEMENT NO: 13621 Attn: Lynn Swanson adv. Caliskan, Hasan (MVA) Billing Category: 18-RLO Claim #001470 -000354 -AB -02 HOURS 01/23/2017 TAD Telephone conference with plaintiff counsel re: status and trial setting. 0.20 01/27/2017 TAD Receipt and review of correspondence re: mediation and prepare response to same. 0.20 FOR CURRENT SERVICES RENDERED 0.40 78.00 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL TRACEY A. DECARLO 0.40 $195.00 $78.00 TOTAL CURRENT WORK 78.00 BALANCE DUE $78.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 272 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard ACCOUNT NO Boynton Beach FL 33425 STATEMENT NO Attn: Lynn Swanson adv. Jenkins, Gail and Leon (Demolition) Billing Code: 18-RLO Claim #001470 -000382 -GD -01 HOURS 01/05/2017 JAC review pleadings regarding M/extension call to clerk 0.20 01/09/2017 DNM Prepared and organized binders for incoming discovery documents. 1.10 01/10/2017 TAD Receipt and review of notice of appearance and receipt of motion for extension of time to respond to counterclaim. 0.30 01/19/2017 TAD Receipt and review of correspondence from plaintiff re: response to counterclaim and prepare response to same. 0.20 TAD Review case law re: damage issues and claims re: report. Prepare litigation report. Prepare litigation budget for claim. Prepare correspondence re: same. 3.10 01/20/2017 JAC review and revise report; evaluate settlement option. 0.70 01/23/2017 TAD Receipt and review of correspondence re: lien. Telephone conference with MERS counsel re: counterclaim settlement. Review statute and Boynton Amendments to code regarding damages recoverable for settlement disciussions. Telephone conference with City re: lein. Receipt of notice from Department of State re: service on Homecoming Financial. FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE JAMES A. CHEROF 0.90 $195.00 DANIELLA M. NORMIL 1.10 125.00 TRACEY A. DECARLO 4.80 195.00 TOTAL CURRENT WORK BALANCE DUE Page: 1 01/30/2017 306-9905093 13622 1.20 6.80 1,249.00 TOTAL $175.50 137.50 936.00 1,249.00 $1,249.00 Page 273 of 608 CITY OF BOYNTON BEACH adv. Jenkins, Gail and Leon (Demolition) Page: 2 01/30/2017 ACCOUNT NO: 306-9905093 STATEMENT NO: 13622 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 274 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard Boynton Beach FL 33425 Attn: Lynn Swanson adv. Baez, Estela (slip & fall) Billing Category 18-RLO Claim #001470 -000364 -GB -01 ACCOUNT NO STATEMENT NO 01/04/2017 JAC review item and call with Plaintiff attorney regarding settlement 0.60 01/13/2017 TAD Receipt and review of correspondence from Leisureville adjuster re: additional authority and status of negotiations and prepare response to same. 0.30 01/19/2017 TAD Receipt and review of proposal for settlement from plaintiff. Prepare correspondence to City re: offer and issues. 0.40 01/23/2017 TAD Receipt and review of correspondence from City re: proposal. Prepare correspondence to Leisureville re: settlement. Telephone conference with City re: response to proposal for settlement. 0.60 01/24/2017 TAD Receipt and review of notice of jury trial. 0.10 01/25/2017 JAC review settlement offer and email with attorney; discuss with TD 0.50 01/27/2017 TAD Receipt and review of correspondence re: settlement and prepare response to same. 0.20 FOR CURRENT SERVICES RENDERED 2.70 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL JAMES A. CHEROF 1.10 $195.00 $214.50 TRACEY A. DECARLO 1.60 195.00 312.00 TOTAL CURRENT WORK BALANCE DUE Page: 1 01/30/2017 306-9905097 13623 526.50 $526.50 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 275 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard Boynton Beach FL 33425 Attn: Lynn Swanson adv. Blutcher, Pamela (MVA) Billing Category - 18RLO Claim #001470 -000369 -AB -01 ACCOUNT NO STATEMENT NO HOURS 01/09/2017 TAD Prepare correspondence to plaintiff re: motion to compel and receipt of response to same. 0.20 01/10/2017 TAD Receipt and review of notice of hearing on motion to compel. Prepare correspondence to plaintiff re: same. 0.20 01/23/2017 TAD Receipt and review of renotice of hearing on motion to compel. 0.10 FOR CURRENT SERVICES RENDERED 0.50 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL TRACEY A. DECARLO 0.50 $195.00 $97.50 TOTAL CURRENT WORK BALANCE DUE Page: 1 01/30/2017 306-9905102 13624 97.50 97.50 $97.50 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 276 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 01/30/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905111 Boynton Beach FL 33425 STATEMENT NO: 13625 Attn: Lynn Swanson adv. Goldman, Barry (bike/grate accident) Billing Category: 18-RLO Claim #001470 -000373 -GB -01 HOURS 01/04/2017 DNM Telephone call with Plaintiff's attorney regarding the proper address to send the subpoena. 0.20 01/05/2017 DNM Prepared and updated received information for the subpoena of Zimmerman Associates. 0.50 01/06/2017 DNM Revised Notice of Depo to send out to Opposing Counsel. 0.50 01/09/2017 DNM Telephone call from Carol Mathus of Aronberg & Aronburg regarding new dated for their expert's deposition. 0.30 DNM Continued reviewing Plaintiffs exhibits to make note of what we have and what we don't have. 1.50 01/10/2017 TAD Review and edit duces tecum request to plaintiffs expert. 0.20 01/13/2017 TAD Receipt and review correspondence re: expert depositions. 0.10 01/24/2017 TAD Prepare correspondence to expert witness re: fee. Review case law re: motion in limine re: subsequent measures. Review information from City re: defects. Review deposition of City representatives re: information on alleged defects for deposition of plaintiff expert. Review information from Plaintiff re: medical claims for pre -mediation report. 2.90 01/25/2017 TAD Prepare proposed jury instructions re: trial. Review case law re: defenses for inclusion with jury instructions. Review case law re: judicial notice of statutes. Prepare for deposition of plaintiffs expert. 4.60 01/27/2017 TAD Prepare verdict form. Prepare motion in limine re: subsequent remedial measures. Revise jury instructions. 2.20 FOR CURRENT SERVICES RENDERED 13.00 2,325.00 Page 277 of 608 Page: 2 CITY OF BOYNTON BEACH 01/30/2017 ACCOUNT NO: 306-9905111 STATEMENT NO: 13625 adv. Goldman, Barry (bike/grate accident) 01/25/2017 TIMEKEEPER DANIELLA M. NORMIL TRACEY A. DECARLO RECAPITULATION HOURS HOURLY RATE TOTAL 3.00 $125.00 $375.00 10.00 195.00 1,950.00 Zimmerman Associates of Florida - Invoice 01252017 TOTAL ADVANCES THRU 01/27/2017 TOTAL CURRENT WORK BALANCE DUE 1,050.00 1,050.00 1,050.00 3,375.00 $3,375.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 278 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard ACCOUNT NO Boynton Beach FL 33425 STATEMENT NO Attn: Lynn Swanson adv. Braswell, Jeffrey (excessive force) Billing Category 18-RLO Claim #001470 -000378 -PP -03 01/10/2017 TAD Receipt and review of notice of mediation and correspondence re: same. Receipt of case evaluation report. 01/19/2017 TAD Receipt and review of correspondence from adjuster re: authority and receipt of response to same. FOR CURRENT SERVICES RENDERED TIMEKEEPER TRACEY A. DECARLO TOTAL CURRENT WORK BALANCE DUE RECAPITULATION HOURS HOURLY RATE 0.60 $195.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 01/30/2017 306-9905114 13626 HOURS 0.50 0.10 0.60 117.00 TOTAL $117.00 117.00 $117.00 Page 279 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard ACCOUNT NO Boynton Beach FL 33425 STATEMENT NO Attn: Lynn Swanson adv. Jackson - Evancich, Deborah Billing Category: 18-RLO Claim #001470 -000329 -GB -01 Photocopies Postage TOTAL EXPENSES THRU 01/27/2017 TOTAL CURRENT WORK BALANCE DUE Page: 1 01/30/2017 306-9905115 13627 0.70 6.46 7.16 182.66 $182.66 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 280 of 608 HOURS 01/09/2017 TAD Receipt and review of release and agreement. Prepare correspondence re: same. 0.30 01/10/2017 TAD Receipt and review of correspondence from adjuster re: settlement. Prepare correspondence to the City re: status. 0.20 01/19/2017 TAD Prepare correspondence to plaintiff counsel re: settlement issues. 0.20 01/23/2017 TAD Receipt and review of correspondence from plaintiff counsel re: settlement proceeds and prepare: response to same. 0.20 FOR CURRENT SERVICES RENDERED 0.90 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL TRACEY A. DECARLO 0.90 $195.00 $175.50 Photocopies Postage TOTAL EXPENSES THRU 01/27/2017 TOTAL CURRENT WORK BALANCE DUE Page: 1 01/30/2017 306-9905115 13627 0.70 6.46 7.16 182.66 $182.66 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 280 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard ACCOUNT NO Boynton Beach FL 33425 STATEMENT NO Attn: Lynn Swanson adv. Harris, Byron (excessive force) Billing Category: 18-RLO Claim #001470 -000378 -PP -01 01/10/2017 TAD Receipt and review of order on motion for leave to file reply. receipt of order on motion for extension of time. Receipt of notice of settlement. Receipt of correspondence from outside counsel re: status and prepare correspondence re: same. 01/12/2017 TAD Prepare correspondence to outside counsel re: settlement and charging lien and receipt of response to same. FOR CURRENT SERVICES RENDERED TIMEKEEPER TRACEY A. DECARLO TOTAL CURRENT WORK BALANCE DUE RECAPITULATION HOURS HOURLY RATE 0.60 $195.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 01/30/2017 306-9905117 13628 HOURS 0.40 0.20 0.60 117.00 TOTAL $117.00 117.00 $117.00 Page 281 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard ACCOUNT NO Boynton Beach FL 33425 STATEMENT NO Attn: Lynn Swanson Broberg, Leif Complaint (2015) Billing Category: 18-RLO Claim #001470 -000390 -EP -01 01/09/2017 TAD Receipt and review of correspondence re: amended response to request for production and amended response and prepare correspondence re: same. 01/27/2017 JAC Review discovery re: case options and evaluation for trial; evaluation conference with TD. FOR CURRENT SERVICES RENDERED TIMEKEEPER JAMES A. CHEROF TRACEY A. DECARLO TOTAL CURRENT WORK BALANCE DUE RECAPITULATION HOURS HOURLY RATE 0.80 $195.00 0.20 195.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 01/30/2017 306-9905124 13629 HOURS 0.20 0.80 1.00 195.00 TOTAL $156.00 39.00 195.00 $195.00 Page 282 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 01/30/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905131 Boynton Beach FL 33425 STATEMENT NO: 13630 Attn: Lynn Swanson adv.Dunn, Jonathan (arrest without probable cause) Billing Category: 18-RLO Claim #001470 -000379 -PP -01 HOURS 01/09/2017 TAD Receipt and review of final form of motion to dismiss. Prepare correspondence re: same. 0.10 FOR CURRENT SERVICES RENDERED 0.10 19.50 TIMEKEEPER TRACEY A. DECARLO TOTAL CURRENT WORK BALANCE DUE RECAPITULATION HOURS HOURLY RATE TOTAL 0.10 $195.00 $19.50 19.50 $19.50 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 283 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard ACCOUNT NO Boynton Beach FL 33425 STATEMENT NO Attn: Lynn Swanson adv. Wade, George (auto accident) Billing Category: 18-RLO Claim #001470 -000380 -AB -01 HOURS 12/20/2016 TAD Receipt and review of correspondence from plaintiff re: mediation. Receipt of plaintiff's medical history and records. Receipt of plaintiff mediation report. Receipt of correspondence from mediator re: mediation. 0.60 01/09/2017 TAD Receipt and review of correspondence from adjuster re: status and prepare response to same. 0.20 01/10/2017 TAD Prepare notice of filing returns of service on non-parties. FOR CURRENT SERVICES RENDERED RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TRACEY A. DECARLO 0.90 $195.00 TOTAL CURRENT WORK BALANCE DUE TOTAL $175.50 Page: 1 01/30/2017 306-9905132 13631 175.50 $175.50 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 284 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard ACCOUNT NO Boynton Beach FL 33425 STATEMENT NO Attn: Lynn Swanson adv. Caliendo, Giovanni & Emily (code violation) Billing Category: 18-RLO Claim #001470 -000400 -PI -01 HOURS 01/09/2017 TAD Receipt and review of correspondence from Hart counsel regarding motion to dismiss and prepare response to same. 0.20 01/10/2017 TAD Receipt and review of report from Hart counsel. Receipt of correspondence from Plaintiff and Hart counsel re: motion to dismiss. Receipt of correspondence from court re: hearing on motion to dismiss. Prepare responses to correspondence and prepare renotice of hearing on motion to dismiss. 0.60 JAC review draft status report 0.30 01/12/2017 TAD Receipt and review of correspondence re: renotice of motion to dismiss. Receipt of notice of hearing on Hart motion to dismiss and correspondence re: same. 0.20 01/18/2017 TAD Receipt and review of interrogatories and request for production to plaintiffs. 0.20 FOR CURRENT SERVICES RENDERED 1.50 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL JAMES A. CHEROF 0.30 $195.00 $58.50 TRACEY A. DECARLO 1.20 195.00 234.00 TOTAL CURRENT WORK BALANCE DUE Page: 1 01/30/2017 306-9905171 13632 292.50 292.50 $292.50 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 285 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard ACCOUNT NO Boynton Beach FL 33425 STATEMENT NO Attn: Lynn Swanson adv. Jackson, Tamika (slip & fall) Billing Category: 18-RLO Claim #001470 -000398 -GB -01 01/27/2017 TAD Receipt and review of correspondence from adjuster re: status and claim. Review clerks website to determine if claim filed. Prepare correspondence to the City and adjuster re: status. FOR CURRENT SERVICES RENDERED TIMEKEEPER TRACEY A. DECARLO TOTAL CURRENT WORK BALANCE DUE RECAPITULATION HOURS HOURLY RATE 0.40 $195.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 01/30/2017 306-9905175 13633 HOURS 0.40 0.40 78.00 TOTAL $78.00 78.00 $78.00 Page 286 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard ACCOUNT NO Boynton Beach FL 33425 STATEMENT NO Attn: Lynn Swanson Davila, Danielle (Police) Billing Category: 18-RLO Claim #001470 -000393 -PP -01 01/11/2017 TAD Receipt and review correspondence from adjuster. Review reports and claim notes re information requested. Prepare correspondence re: same FOR CURRENT SERVICES RENDERED TIMEKEEPER TRACEY A. DECARLO TOTAL CURRENT WORK BALANCE DUE RECAPITULATION HOURS HOURLY RATE 0.30 $195.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 01/30/2017 306-9905177 13634 HOURS 0.30 0.30 58.50 TOTAL $58.50 58.50 $58.50 Page 287 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard Boynton Beach FL 33425 Attn: Lynn Swanson adv. Shevlin, Patrick (false arrest) Billing Category: 18-RLO Claim #001470 -000395 -PP -01 ACCOUNT NO STATEMENT NO 01/06/2017 JAC review response to discovery and objections; check agent City records 0.50 01/11/2017 TAD Receipt and review of arrest report regarding claims. 0.20 01/13/2017 TAD Receipt and review of correspondence re: Motion to Dismiss and prepare response to same. 0.20 FOR CURRENT SERVICES RENDERED 0.90 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL JAMES A. CHEROF 0.50 $195.00 $97.50 TRACEY A. DECARLO 0.40 195.00 78.00 TOTAL CURRENT WORK BALANCE DUE Page: 1 01/30/2017 306-9905186 13635 175.50 $175.50 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 288 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard ACCOUNT NO Boynton Beach FL 33425 STATEMENT NO Attn: Lynn Swanson adv. Readon, Jayden, Estate of (police chase) Billing Category: 18-RLO Claim #001470 -000396 -AB -01 01/12/2017 TAD Receipt and review of correspondence re: detailed status report. Review report. FOR CURRENT SERVICES RENDERED TIMEKEEPER TRACEY A. DECARLO TOTAL CURRENT WORK BALANCE DUE RECAPITULATION HOURS HOURLY RATE 0.20 $195.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 01/30/2017 306-9905190 13636 HOURS 0.20 0.20 39.00 TOTAL $39.00 39.00 $39.00 Page 289 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard Boynton Beach FL 33425 Attn: Lynn Swanson adv. Honacher, Jack (Baker Act - Police) Billing Category: 18 - RLO 01/09/2017 TAD Receipt and review of correspondence re: offer. FOR CURRENT SERVICES RENDERED TIMEKEEPER TRACEY A. DECARLO TOTAL CURRENT WORK BALANCE DUE RECAPITULATION HOURS 0.10 Page: 1 01/30/2017 ACCOUNT NO: 306-9905215 STATEMENT NO: 13637 HOURS 0.10 0.10 19.50 HOURLY RATE TOTAL $195.00 $19.50 19.50 $19.50 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 290 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard ACCOUNT NO Boynton Beach FL 33425 STATEMENT NO Attn: Lynn Swanson adv. Ryan, Ronald (whistleblower PD) Billing Category: 18 - RLO Claim #001470 -000410 -EP -01 HOURS 01/09/2017 TAD Receipt and review of correspondence re: answers to interrogatories. Revise answers and prepare correspondence to City re: same. Prepare correspondence to plaintiff counsel re: response to discovery. 0.40 01/10/2017 TAD Receipt and review of correspondence re: response to discovery. Prepare correspondence to plaintiff re: same. Review and revise response to request for production and interrogatories. Prepare correspondence to City re: response to discovery and receipt of response to same. 0.50 01/11/2017 TAD Receipt and review of records from the City re: plaintiffs prior employment issues and evaluations. 0.70 01/19/2017 TAD Review claim information re: timeline of events and information on on communications with City. Review policy terms re: response to insurance carrier. Draft response to insurance carrier. Review statue re: notice requirements. Revise interrogatories to Plaintiff to include additional items. Revise request for admissions to include additional requests. 2.80 01/25/2017 TAD Receipt and review of emails from City re: response to request for production. 1.10 FOR CURRENT SERVICES RENDERED 5.50 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL TRACEY A. DECARLO 5.50 $195.00 $1,072.50 TOTAL CURRENT WORK BALANCE DUE Page: 1 01/30/2017 306-9905216 13638 1,072.50 1,072.50 $1,072.50 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 291 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard ACCOUNT NO Boynton Beach FL 33425 STATEMENT NO Attn: Lynn Swanson adv. Estime, Robens (Police Deadly Force) Billing Category: 18-RLO Claim #001470 -000411 -PP -01 TOTAL CURRENT WORK BALANCE DUE Page: 1 01/30/2017 306-9905218 13639 156.00 156.00 $156.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 292 of 608 HOURS 01/09/2017 TAD Receipt and review of correspondence from adjuster re: status. Review docket re: same. Prepare correspondence re: information on trial and charges. 0.40 01/20/2017 SHB Follow up re: status of criminal calendar call and trials. 0.30 01/27/2017 TAD Receipt and review of correspondence re: status of trial. 0.10 FOR CURRENT SERVICES RENDERED 0.80 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL SHANA H. BRIDGEMAN 0.30 $195.00 $58.50 TRACEY A. DECARLO 0.50 195.00 97.50 TOTAL CURRENT WORK BALANCE DUE Page: 1 01/30/2017 306-9905218 13639 156.00 156.00 $156.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 292 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard ACCOUNT NO Boynton Beach FL 33425 STATEMENT NO Attn: Lynn Swanson adv. Sobriety Now, Inc. Billing Category: 18 - RLO Claim #001470 -000414 -EP -01 01/23/2017 TAD Receipt and review of correspondence from adjuster re: status. Review docket and notice of not entering default. Prepare correspondence to city and adjuster re: same. FOR CURRENT SERVICES RENDERED TIMEKEEPER TRACEY A. DECARLO TOTAL CURRENT WORK BALANCE DUE RECAPITULATION HOURS HOURLY RATE 0.40 $195.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 01/30/2017 306-9905224 13640 HOURS 0.40 0.40 78.00 TOTAL $78.00 78.00 $78.00 Page 293 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard ACCOUNT NO Boynton Beach FL 33425 STATEMENT NO Attn: Lynn Swanson adv. Hill, Ashley (Police -excessive force) Billing Category: 18 - RLO Claim #001470 -000378 -PP -02 01/10/2017 TAD Receipt and review of notice of mediation and correspondence re: same. Receipt of case evaluation report. 01/19/2017 TAD Receipt and review of correspondence from adjuster re: authority and response from City re: same. FOR CURRENT SERVICES RENDERED TIMEKEEPER TRACEY A. DECARLO TOTAL CURRENT WORK BALANCE DUE RECAPITULATION HOURS HOURLY RATE 0.60 $195.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page: 1 01/30/2017 306-9905233 13641 HOURS 0.50 0.10 0.60 117.00 TOTAL $117.00 117.00 $117.00 Page 294 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 01/30/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905234 Boynton Beach FL 33425 STATEMENT NO: 13642 Attn: Lynn Swanson adv. Gonzalez, Maria de Jesus (police) Billing Category: 18 - RLO Claim #001470 -000 -416 -PP -01 HOURS 01/09/2017 TAD Receipt and review of information from the City re: status of claim and information from the police department. 0.10 FOR CURRENT SERVICES RENDERED 0.10 19.50 TIMEKEEPER TRACEY A. DECARLO TOTAL CURRENT WORK BALANCE DUE RECAPITULATION HOURS HOURLY RATE TOTAL 0.10 $195.00 $19.50 19.50 $19.50 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 295 of 608 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard ACCOUNT NO Boynton Beach FL 33425 STATEMENT NO Attn: Lynn Swanson adv. Jenkins, Laquanda (Public Works) Billing Category: 18-RLO Claim # HOURS 01/05/2017 FLN T/Cs and emails with Mary Krhovsky (insurance adjuster), Vestiguerne Pierre and Chris Yannuzzi re: this matter and to schedule T/C/C to discuss code violations. 0.80 01/06/2017 FLN 1 hour T/C/C with Code compliance contacts and insurance adjuster; follow-up call with insurance adjuster re: next steps. 1.30 FOR CURRENT SERVICES RENDERED 2.10 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL FARAH L. NERETTE 2.10 $195.00 $409.50 TOTAL CURRENT WORK BALANCE DUE Page: 1 01/30/2017 306-9905244 13643 409.50 $409.50 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 296 of 608 Lewis, Stroud & Deutsch, PL -Jan 2017 Risk -Outside Counsel Broberg v City, Police Roberts, Reynolds, Bedard & Tuzzio, PLLC-Dec 2016 Yesnick v City Boynton Old School v City Hill v City Freeman v City Harris v City Broberg v City 7,691.88 32.00 561.00 726.00 11,073.41 478.50 18, 207.90 31,078.81 TOTAL Jan 2017 Outside Counsel - Risk 38,770.69 Page 297 of 608 PLLC ROBERTS, REYNOLDS, r 470 Columbia Drive, Suite C-101 West Palm Beach, Florida 33409 Telephone (561)688-6560 Tax ID No. 65-0004867 City of Boynton Beach Attn: Julie Oldbury P.O. Box 310 Boynton Beach, FL 33425-0310 CLIENT: City of Boynton Beach ATTER: Hill v. Boynton Beach et al. Claim #NIA BILL FOR FEES AND COSTS THROUGH 12/31/16 11/23/16 Telephone conterence with Plaintiffs counsel Linnes Finney re: follow up concerning status of settlement documentation. 12/13/16 Receipt and review of correspondence from Plaintiffs counsel Finney re: demand letter on behalf of Ashley Hill for $450,000. January 21, 2017 Bill No. 36100 032 16481 Attorney Hours LHR 0.30 LHR 0.30 12/13/16 Correspondence to City Risk Manager Julie Oldbury and City LHR 0.20 Attorney Jim Cherof re: Plaintiffs time deadline demand for $450,000. 12/14/16 Receipt and review of e-mail from City Risk Manager Julie LHR 0.20 Oldbury re: advising she has contacted excess carrier representative O'Brien for potential handling of settlement authority as within excess layer of coverage. 12/15/16 Telephone conference with Christine O'Brien, excess carrier LHR 0.30 representative, re: response to Plaintiffs counsel's demand. 12/15/16 Receipt and review of e-mail from excess carrier representative LHR 0.20 Christine O'Brien re: rejection of Plaintiffs current demand, her impressions of claim, potential nuisance offer, and request to discuss same. 12/15/16 Preparation of email response to excess carrier representative LHR 0.20 Christine O'Brien re: acknowledging rejection of Plaintiffs current demand and upcoming conference to discuss case. 12/15/16 Receipt and review of e-mail from Gallagher Bassett adjuster LHR 0.20 Colleen Edwards to excess carrier Brit representative Christine O'Brien re: acknowledging rejection of Plaintiffs current demand and defense strategy. Page 298 of 608 Client: City of Boynton Beach January 21, 2017 Matter: 16481 - Hill v. Boynton Beach et al. Page 2 Date Services Attorney Hours 12/15/16 Receipt and review of e-mail trom Gallagher Bassett adjuster LHR 0.20 Colleen Edwards to City Attorney Tracey DeCarlo re: advising of contact by Plaintiffs counsel Finney with $450,000 demand, background of claims, potential claim by Braswell, and potential conference to discuss case. 12/15/16 Receipt and review of e-mail from excess carrier representative LHR 0.20 Christine O'Brien re: advising of TPA's communications with City as to Hill claim and questions concerning demand. 12/15/16 Preparation of email response to excess carrier representative LHR 0.20 Christine O'Brien re: confirmation of $450,000 demand for Hill and potential claim by Braswell. 12/16/16 Telephone conference with Plaintiffs counsel Linnes Finney re: LHR 0.30 discussions concerning Plaintiffs demand and Defendant's counter-offer. 12/16/16 Preparation of e-mail to excess carrier representative Christine LHR 0.60 O'Brien re: advising of outcome of telephone conference with Plaintiffs counsel Mr. Finney concerning claim of Hill, anticipated claim of Braswell, and rejection of $10,000 offer for settlement of Hill's claims, however, Mr. Finney is interested in pursuing settlement negotiations for both Hill and Braswell claims. 12/18/16 Receipt and review of e-mail from excess carrier representative LHR 0.20 Christine O'Brien re: discussing Plaintiffs demand, anticipated Braswell demand, and potential pre -litigation mediation. 12/18/16 Preparation of email response to excess carrier representative LHR 0.20 Christine O'Brien re: discussing Plaintiffs demand, anticipated Braswell demand, and potential pre -litigation mediation. 12/18/16 Receipt and review of second e-mail from excess carrier LHR 0.20 representative Christine O'Brien re: Plaintiffs demand, anticipated Braswell demand, and potential pre -litigation mediation. 12/19/16 Correspondence to excess carrier representative Christine LHR 0.20 O'Brien re: confirmation of settlement authority up to $15,000 with $10,000 initial offer. 12/19/16 Receipt and review of e-mail from excess carrier representative LHR 0.20 Christine O'Brien r: confirmation of settlement authority up to $15,000, MIM Code Name Hours Rate Amount LHR Lyman H. Reynolds, Jr., Partner 4.40 165.00 726.00 Total Professional Services 4.40 $726.00 Page 299 of 608 Client: City of Boynton Beach Matter: 16481 - Hill v. Boynton Beach et al. Balance Forward: Payments & Adjustments: 9 January 21, 2017 Page 3 Page 300 of 608 IIIIIIIII 11111111111111,11 to Roberts, Reynolds, Bedard & Tuzzio, PLLC 470 Columbia Drive, Suite C-101 West Palm Beach, Florida 33409 Bill Number: 36100 Bill Date: January 21, 2017 Client Code: 032 Client Name: City of Boynton Beach Matter Code: 16481 Matter Name: Hill v. Boynton Beach et al. Total Professional Services Total Disbursements CURRENT BILL TOTAL AMOUNT DUE Balance Forward: Payments & Adjustments: Total Due: Past Due Balance TOTAL AMOUNT DUE 726.00 99 $ 726.00 0.00 -0.00 $ 726.00 Am Page 301 of 608 ROBERTS, '' 470 Columbiali West Palm Beach,• ',• City of Boynton Beach Attn: Julie Oldbury P.O. Box 310 Boynton Beach, FL 33425-0310 CLIENT: City of Boynton Beach MATTER: Broberg v. Boynton Beach et al. Claim #001470 -000390 -EP -01 BILL FOR FEES AND COSTS THROUGH 12/31/16 I•7�11I&I4:11/[al January 21, 2017 Bill No. 36098 032 15414 Date Services Attorney Hours 12/01/16 Correspondence to Director of HR & Risk Mgmt. Julie Oldbury LHR 0.20 re Plaintiffs Response and Memorandum of Law in Opposition to Defendant COBB's Motion to Dismiss Amended Complaint. 12/01/16 Preparation of City's Reply to Plaintiffs Response in Opposition AGA 1.90 to City's Motion to Dismiss. 12/01/16 Receipt and review of correspondence from Plaintiffs counsel, LHR 0.40 Adrian Alvarez, to Judge Gillen with Notice of Hearing on Defendant City of Boynton Beach's Amended Complaint and courtesy copies of documents for hearing attached thereto, and review same. 12/01/16 Receipt and review of e-mail from City Paralegal Lynn Swanson LHR 0.10 re: meeting with Officer Ray Thomas to discuss case. 12/01/16 Preparation of email response to City Paralegal Lynn Swanson LHR 0.10 re: meeting with Officer Ray Thomas to discuss case. 12/01/16 Correspondence to Julie Oldbury re: Defendant City of Boynton AGA 0.30 Beach's Reply to Plaintiffs Response and Memorandum of Law in Opposition to Defendant, City of Boynton Beach's Motion to Dismiss Amended Complaint. 12/01/16 Correspondence to Judge Gillen re: Defendant City of Boynton AGA 0.30 Beach's Reply to Plaintiffs Response and Memorandum of Law in Opposition to Defendant, City of Boynton Beach's Motion to Dismiss Amended Complaint. 12/01/16 Preparation of revisions to Defendant City of Boynton Beach's AGA 0.30 Reply to Plaintiffs Response and Memorandum of Law in Opposition to Defendant, City of Boynton Beach's Motion to Dismiss Amended Complaint. Page 302 of 608 Client: City of Boynton Beach January 21, 2017 Matter: 15414 - Broberg v. Boynton Beach et al. Page 2 Date Services Attorney Hours 12/01/16 Receipt and review of e-mail from Kevin Thommes, Brit AGA 0.20 Insurance representative, re: status of case. 12/01/16 Travel to Palm Beach County Courthouse to hand deliver City's JHL 0.80 Reply and hearing notebook to Judge Gillen in compliance with divisional direction. . 12/01/16 Receipt and review of correspondence from Office of Chief LHR 0.20 Inspector General re: letter of no records pursuant to City's public records request pertaining to Plaintiff, Leif Broberg. 12/01/16 Receipt and review of correspondence from Division of LHR 0.20 Administrative Hearings re: invoice pursuant to City's public records request pertaining to Plaintiff, Leif Broberg. 12/01/16 Receipt and review of invoice received from Division of LHR 0.10 Administrative Hearings pursuant to City's public records request pertaining to Plaintiff, Leif Broberg. 12/02/16 Receipt and review of e-mail from City Paralegal Lynn Swanson LHR 0.20 re: questions on upcoming hearing on City's Motion to Dismiss. 12/02/16 Preparation of email response to City Paralegal Lynn Swanson LHR 0.20 re: questions on upcoming hearing on City's Motion to Dismiss. 12/02/16 Receipt and review of e-mail from City Paralegal Lynn Swanson LHR 0.10 re: meeting with Sgt. Aiken to discuss case. 12/02/16 Preparation of email response to City Paralegal Lynn Swanson LHR 0.10 re: meeting with Sgt. Aiken to discuss case. 12/02/16 Receipt and review of e-mail from City Paralegal Lynn Swanson LHR 0.10 re: meetings with Det. Daniel Duggar & City Manager Lori LaVerriere. 12/02/16 Preparation of email response to City Paralegal Lynn Swanson LHR 0.10 re: meetings with Det. Daniel Duggar & City Manager Lori LaVerriere. 12/02/16 Receipt and review of second e-mail from City Paralegal Lynn LHR 0.10 Swanson re: meeting with Sgt. Aiken to discuss case. 12/02/16 Preparation of second e-mail response to City Paralegal Lynn LHR 0.10 Swanson re: meeting with Sgt. Aiken to discuss case. 12/02/16 Receipt and review of e-mail from City Paralegal Lynn Swanson LHR 0.10 re: meeting with Sgt. Gladys Cannon to discuss case. 12/02/16 Receipt and review of second e-mail from City Paralegal Lynn LHR 0.10 Swanson re: meeting with City Manager Lori LaVerriere to discuss case 12/02/16 Preparation of second e-mail response to City Paralegal Lynn LHR 0.10 Swanson re: meeting with City Manager Lori LaVerriere to discuss case 12/05/16 Telephone conference with Shana Bridgeman, Counsel for City AGA 0.30 of Boynton Beach, re: any documents that she has that are in responsive to Plaintiffs Request for Production. Page 303 of 608 Client. City of Boynton Beach Matter: 15414 - Broberg v. Boynton Beach et al. 12/05/16 Receipt and review of correspondence from Florida Commission on Ethics re: public records request pertaining to Plaintiff, Leif Broberg. 12/05/16 Receipt and review of letter of no records received from Florida Commission on Ethics pursuant to public records request pertaining to Plaintiff, Leif Broberg. 12/05/16 Receipt and review of e-mail from Plaintiffs counsel, Adrian Alvarez, re: depositions of Chief Jeffrey Katz and Assistant Chief Suzanne Crawford. 12/05/16 Receipt and review of e-mail from Plaintiffs counsel Alvarez re: depositions of Chief Katz and Asst. Chief Crawford. 12/06/16 Telephone conference with Palm Beach County Sheriffs Office re: public records request pertaining to Plaintiff, Leif Broberg. 12/06/16 Receipt and review of correspondence from Palm Beach County Sheriffs Office FBI Division re: public records request pertaining to Plaintiff, Leif Broberg. 12/06/16 Receipt and review of records received from Palm Beach County Sheriffs Office FBI Division to public records request pertaining to Plaintiff, Leif Broberg. 12/06/16 Receipt and review of correspondence from Palm Beach County Sheriffs Office re: public records request pertaining to Plaintiff, Leif Broberg. January 21, 2017 0.20 Page 3 Attorney Hours LHR 0.20 LHR 0.20 LHR 0.20 LHR 0.20 RKD 0.30 LHR 0.30 LHR 0.50 LHR 0.30 12/06/16 Receipt and review of records received from Palm Beach LHR 0.50 County Sheriffs Office pursuant to public records request pertaining to Plaintiff, Leif Broberg. 12/06/16 Receipt and review of Plaintiffs First Set of Interrogatories to LHR 0.50 Defendant City of Boynton Beach and Notice of Serving same. 12/06/16 Receipt and review of correspondence from Plaintiffs counsel, LHR 0.20 Adrian Alvarez, re: depositions of Plaintiff, Leif Broberg and Plaintiffs wife, Amy Broberg. 12/06/16 Review Plaintiffs original Complaint, Amended Complaint, NSM 1.20 City's Motion to Dismiss Plaintiffs original Complaint and Motion to Dismiss Amended Complaint, all responses and replies thereto and all case law cited therein in order to prepare for the hearing on City's Motion to Dismiss Amended Complaint. 12/06/16 Telephone conference with Julie Oldbury re: Dropbox files RKD 0.20 containing emails responsive to Plaintiffs Request to Produce pursuant to Court's Order. 12/06/16 Receipt, review and response to email from Julie Oldbury re: LHR 0.30 dropbox link containing emails responsive to Plaintiffs Request for Production pursuant to Court's Order. 12/07/16 Preparation of e-mail to Plaintiffs counsel, Adrian Alvarez, re: LHR 0.20 deposition of Plaintiff. Page 304 of 608 Client: City of Boynton Beach January 21, 2017 Matter: 15414 - Broberg v. Boynton Beach et al. Page w +� Date Services Attorney Hours 12/07/16 Preparation of e-mail to Defendant, Crawford's counsel, Harriet LHR 0.20 Lewis, re: deposition of Assistant Chief, Suzanne Crawford. 12/07/16 Telephone conference with Adrian Alvarez, Esq. re: follow up RKD 0.30 on authorizations pertaining to Plaintiff, Leif Broberg. 12/07/16 Attendance at hearing on City's Motion to Dismiss Amended NSM 2.50 Complaint before Judge Gillen at the Palm Beach County Courthouse in West Palm Beach, Florida. 12/07/16 Receipt and review of e-mail from Plaintiffs counsel, Adrian LHR 0.20 Alvarez, re: depositions of Plaintiff and Plaintiffs wife. 12/07/16 Preparation of Re -notice of Taking Deposition of Plaintiff, Leif LHR 0.20 Broberg. 12/07/16 Preparation of Re -notice of Taking Deposition of Plaintiffs wife, LHR 0.20 Amy Broberg. 12/07/16 Receipt and review of Court's executed Order on Defendant LHR 0.20 City's Motion to Dismiss Amended Complaint. 12/07/16 Correspondence to Director of HR & Risk Mgmt., Julie Oldbury, LHR 0.20 re: depositions of Plaintiff, Leif Broberg, and Plaintiffs wife, Amy Broberg. 12/07/16 Receipt and review of correspondence from Adrian Alvarez, LHR 0.20 Esq. re: executed authorizations pertaining to Plaintiff, Leif Broberg. 12/07/16 Receipt and review of executed authorization for Social Security LHR 0.20 Administration pertaining to Plaintiff, Leif Broberg. 12/07/16 Receipt and review of executed authorization for IRS pertaining LHR 0.20 to Plaintiff, Leif Broberg. 12/07/16 Receipt and review of executed authorization for Florida LHR 0.20 Department of Economic Opportunity pertaining to Plaintiff, Leif Broberg. 12/07/16 Receipt and review of e-mail from Julie Oldbury re: Plaintiffs LHR 0.20 Request to Produce to City. 12/08/16 Correspondence to Julie Oldbury, City of Boynton Beach, re: NSM 0.40 outcome of hearing on City's Motion to Dismiss Plaintiffs Amended Complaint. 12/08/16 Correspondence to City Risk Manager Julie Oldbury re: Court's LHR 0.20 executed Order on Defendant City's Motion to Dismiss Amended Complaint. 12/08/16 Obtain addresses for sending executed authorizations for RKD 0.80 records pertaining to Plaintiff, Leif Broberg, to Social Security Administration, Department of Economic Opportunity, and Internal Revenue Service. 12/08/16 Telephone conference with Julie Oldbury re: questions related RKD 0.30 to emails provided as responsive to Plaintiffs Request to Produce pursuant to Court's Order. Page 305 of 608 Client: City of Boynton Beach January21, 2017 Matter: 15414 - Broberg v. Boynton Beach et al. Page 5 ; N 114; iA Page 306 of 608 ServicesDate Attorney Hours 12/08/16 Review of Plaintiffs Amended Complaint and file materials in AGA 1.20 order to prepare City's Answer and Affirmative Defenses. 12/08/16 Preparation of correspondence to Department of Economic LHR 0.30 Opportunity re: executed authorization for records pertaining to Plaintiff, Leif Broberg. 12/08/16 Preparation of correspondence to Social Security LMR 0.30 Administration re: executed authorization for records pertaining to Plaintiff, Leif Broberg. 12/08/16 Preparation of correspondence to IRS re: executed LHR 0.30 authorization for records pertaining to Plaintiff, Leif Broberg. 12/09/16 Preparation of City of Boynton Beach's Answer and Affirmative AGA 2.40 Defenses. 12/09/16 Receipt and review of e-mail from City Paralegal Lynn Swanson LHR 0.10 re: status of meeting with Sgt. Gladys Cannon to discuss case. 12/09/16 Receipt and review of e-mail from Shana Bridgeman, City of AGA 0.30 Boynton Beach, re: documents possibly responsive to Plaintiffs Request to Produce pursuant to the Court's Order. 12/09/16 Preparation of email response to Shana Bridgeman, City of AGA 0.20 Boynton Beach, re: documents possibly responsive to Plaintiffs Request to Produce pursuant to the Court's Order. 12/09/16 Receipt and review of e-mail from City Paralegal Lynn Swanson LHR 0.10 re: meetings with Sgt. Sedrick Aiken and Sgt. Gladys Cannon to discuss case. 12/09/16 Preparation of Plaintiffs Complaint, Plaintiffs Answers to RKD 1.00 Interrogatories, recorded statements, emails and other materials for review and use at meetings with Sgt. Sedrick Aiken and Sergeant Gladys Cannon to discuss case and Plaintiffs allegations. 12/11/16 Preparation for meetings with Sgt. Gladys Cannon and Sgt. LHR 0.70 Sedrick Aiken the next day. 12/12/16 Preparation of e-mail to Lynn Swanson re: Chief Jeffrey Katz's LHR 0.20 availability for deposition. 12/12/16 Correspondence to James Cherof, City attorney, and Julie LHR 0.30 Oldbury, City, re: draft of Defendant's Answer and Affirmative Defenses to Plaintiffs Amended Complaint. 12/12/16 Review of file materials including Plaintiffs Amended Complaint LHR 1.40 and my revisions to initial draft of Answer & Affirmative Defenses. 12/12/16 Receipt and review of email response from Julie Oldbury re: LHR 0.20 requested complaints and claims pertaining to Supplemental Response to Plaintiffs Request to Produce uploaded to dropbox. 12/12/16 Research issue of whether workers' compensation logs and JHL 2.90 handouts were privileged in preparation of response to Plaintiffs Request to Produce. Page 306 of 608 Client: City of Boynton Beach January 21, 2017 Matter: 15414 - Broberg v. Boynton Beach et al. Page 6 U:1* 19170 Date Services Attorney Hours 12/12/16 Attendance at meetings with Plaintiff's listed witnesses, Sgt. LHR 2.30 Gladys Cannon and Sgt. Sedrick Aiken at City Hall in Boynton Beach, FL. 12/12/16 Receipt and review of e-mail from Cynthia Dunn, City of AGA 0.80 Boynton Beach, re: documents in response to Plaintiffs Request to Produce. 12/12/16 Receipt and review of second e-mail from Cynthia Dunn, City of AGA 0.70 Boynton Beach, re: documents in response to Plaintiff's Request to Produce. 12/12/16 Receipt and review of third email from Cynthia Dunn, City of AGA 0.60 Boynton Beach, re: documents in response to Plaintiffs Request to Produce. 12/12/16 Receipt and review of fourth email from Cynthia Dunn, City of AGA 0.70 Boynton Beach, re: documents in response to Plaintiffs Request to Produce. 12/12/16 Receipt and review of fifth email from Cynthia Dunn, City of AGA 0.80 Boynton Beach, re: documents in response to Plaintiffs Request to Produce. 12/13/16 Receipt and review of correspondence from Office of the State LHR 0.20 Attorney re: public records request pertaining to Plaintiff, Leif Broberg. 12/13/16 Telephone conference with Office of the State Atorney re: RKD 0.30 public records request pertaining to Plaintiff, Leif Broberg. 12/13/16 Preparation of e-mail to Plaintiffs counsel, Matthew Cohen, re: AGA 0.20 extension to respond to court ordered discovery. 12/13/16 Preparation of e-mail to (responsive email) Plaintiffs counsel, AGA 0.20 Matthew Cohen, re: confirmation of agreement for extension on revised discovery production. 12/13/16 Receipt and review of e-mail from Plaintiffs counsel, Matthew AGA 0.20 Cohen, re: agreement to extension on revised discovery production. 12/13/16 Correspondence to Julie Oldbury re: City's discovery extension AGA 0.30 to January 4, 2017. 12/13/16 Preparation of e-mail to Plaintiffs counsel, Matthew Cohen, re: AGA 0.20 agreement on discovery deadline extension. 12/13/16 Telephone conference with Julie Oldbury re: followup on emails RKD 0.20 and additional documents added to Dropbox for responding to Plaintiffs Request to Produce pursuant to Court's Order. 12/13/16 Receipt and review of e-mail from Julie Oldbury, City of LHR 0.30 Boynton Beach, re: revisions to Answer and Affirmative Defenses. 12/13/16 Preparation of email response to Julie Oldbury, City of Boynton LHR 0.30 Beach, re: revisions to Answer and Affirmative Defenses. 12/13/16 Review and revise answer for City to Broberg complaint. GPR1 1.80 Page 307 of 608 Client: City of Boynton Beach January 21, 2017 Matter: 15414 - Broberg v. Boynton Beach et al. Page 7 Date Services orny Hours 12/14/16 Receipt and review of email from City Paralegal Lynn Swanson LHR 0.10 re: meeting with Officer Ray Thomas. 12/14/16 Preparation of email response to City Paralegal Lynn Swanson LHR 0.10 re: meeting with Officer Ray Thomas. 12/14/16 Receipt and review of Plaintiffs Request for Copies to LHR 0,20 Defendant City for records received pursuant to our authorizations to Social Security Administration, IRS, and Fla. Dept. of Economic Opportunity. 12/14/16 Receipt and review of e-mail from Co-Defedant's counsel Lewis LHR 0.20 re: questions concerning Plaintiffs Request for Copies to Defendant City for records received pursuant to our authorizations to Social Security Administration, IRS, and Fla. Dept. of Economic Opportunity. 12/14/16 Preparation of email response to Co-Defedant's counsel Lewis LHR 0.20 re: answering her questions concerning Plaintiffs Request for Copies to Defendant City for records received pursuant to our authorizations to Social Security Administration, IRS, and Fla. Dept. of Economic Opportunity. 12/14/16 Receipt and review of Defendant Crawford's Request for LHR 0.20 Copies to Defendant City for records received pursuant to our authorizations to Social Security Administration, IRS, and Fla. Dept. of Economic Opportunity. 12/14/16 Receipt, review and response to communication from C. Jordan GPR1 0.40 re: request for reservation of rights letter. 12/14/16 Receipt and review of Plaintiffs Better Answers to Defendant LHR 0.50 City's Interrogatories Nos, 3, 11 & 12 and Notice of Serving same. 12/15/16 Obtain contact information for Clerk of County Court to followup RKD 0.20 on status of public records request. 12/15/16 Review Stewart Steele's July 28, 2015 recorded statement with RKD 0.30 Julie Oldbury. 12/15/16 Review documents provided by Plaintiff in Response to RKD 2.00 Defendant Crawford's Request to Produce and City's Request to Produce to identify emails or documents contained therein not produced by City in Response to Plaintiffs Request to Produce or contained within the emails provided by City as response to Plaintiffs Request to Produce pursuant to Court's Order, 12/16/16 Receipt and review of complaints against Jeffrey Katz and LHR 0.50 Suzanne Crawford as responsive to Plaintiffs Request to Produce. 12/16/16 Receipt and review of correspondence from Florida Department LHR 0.20 of Financial Services re: subpoena duces tecum pertaining to Plaintiff, Leif Broberg. 12/16/16 Preparation of e-mail to Tracy DeCarlo, City attorney, re: status AGA 0.30 of City's Answer. Page 308 of 608 Client: City of Boynton Beach January 21, 2017 Matter: 15414 - Broberg v. Boynton Beach et al. Page 8 PROFESSIONAL SERVICES Date Services Attorney Hours 12/16/16 Research Florida Statutes for exemptions from disclosure of JHL 0.80 public records including open and pending investigations, active criminal intelligence information, health information and contact information of law enforcement officers. 12/17/16 Receipt and review of emails not to be produced as organized AGA 4.60 by Julie Oldbury pursuant to Plaintiffs Request to Produce. (457 pgs.) 12/17/16 Receipt and review of extensive documents received from LHR 3.10 Tracey Decarlo, Esq. pertaining to Plaintiffs Request to Produce. 12/18/16 Receipt and review of emails okay to be produced as organized AGA 5.00 by Julie Oldbury pursuant to Plaintiffs Request to Produce. (1-500) 12/18/16 Extensive review of over 1,600 emails in preparation of AGA 4.90 supplemental response to Plaintiffs Request to Produce. 12/18/16 Review file materials including Plaintiffs amended complaint AGA 1.20 and discovery responses in preparation for upcoming meetings with Sgt. Antico, former Officer Jay Harris, Detective Chris Crawford, Capt. DeGuilio, Assistant Chief Harris, and Ofc. Michael Brown, 12/19/16 Preparation of e-mail to Lynn Swanson re: deposition of Officer LHR 0.20 Katz. 12/19/16 Receipt and review of e-mail from Plaintiffs counsel, Adrian LHR 0.30 Alvarez, re: deposition of Asisstant Chief Crawford and Chief Katz and response email to same. 12/19/16 Receipt and review of e-mail from Lynn Swanson, City of AGA 0.20 Boynton Beach, re. meetings with Jay Harris and Michael Brown, 12/19/16 Preparation of email response to Lynn Swanson, City of AGA 0.20 Boynton Beach, re: meetings with Jay Harris and Michael Brown. 12/19/16 Receipt and review of second e-mail from Lynn Swanson, City AGA 0.20 of Boynton Beach, re: advising Justin Harris left before his meeting. 12/19/16 Preparation of second email to Lynn Swanson, City of Boynton AGA 0.20 Beach, re: Justin Harris left before his meeting. 12/19/16 Receipt and review of third email from Lynn Swanson, City of AGA 0.10 Boynton Beach, re: meeting with Capt. DeGuilio. 12/19/16 Preparation of third email to Lynn Swanson, City of Boynton AGA 0.10 Beach, re: meeting with Capt. DeGuilio. 12/19/16 Receipt and review of e-mail from Tracy DeCarlo, City attorney, AGA 0.20 re: no changes to City's Answer. 12/19/16 Preparation of email response to Tracy DeCarlo, City attorney, AGA 0.20 re. confirming no changes to City's Answer. Page 309 of 608 Client: City of Boynton Beach January 21, 2017 Matter: 15414 - Broberg v. Boynton Beach et al. Page 9 U :1010 9 s Date Services Attorney Hours 12/19/16 Receipt and review of fourth email from Lynn Swanson, City of AGA 0.10 Boynton Beach, re: meeting with Capt. DeGuilio. 12/19/16 Preparation of fourth email to Lynn Swanson, City of Boynton AGA 0.10 Beach, re: meeting with Justin Harris. 12/19/16 Receipt and review of fifth email from Lynn Swanson, City of AGA 0.10 Boynton Beach, re: meeting with Justin Harris. 12/19/16 Receipt and review of e-mail from City Paralegal Lynn Swanson LHR 0.10 re: upcoming meeting with Officer Ray Thomas to discuss case. 12/19/16 Review of the Collective Bargaining Agreement, Plaintiffs AGA 0.50 Complaint, and City's Affirmative Defense re: failure to exhaust remedies in order to prepare City's response to Plaintiffs Interrogatory Number 6. 12/19/16 Preparation of City's response to Plaintiffs interrogatory AGA 0.20 number 6. 12/19/16 Receipt and review of letter of no records from DEO pursuant LHR 0.20 to request for records. 12/19/16 Attendance at in-person conferences with Sgt. Antico, Detective AGA 5.40 Chris Crawford, Assistant Chief Harris and Officer Michael Brown in Boynton Beach, Florida (meetings with Capt. DeGuilio and former Officer Harris had to be reset). 12/19/16 Preparation of Dropbox link containing proposed documents as RKD 2.00 responsive to City's Amended Supplemental Response to Plaintiffs Request to Produce pursuant to Court's Order for City's review and input. 12/20/16 Telephone conference with Julie Oldbury re: requesting AGA 0.30 documents evidencing members of police department who applied for promotions. 12/20/16 Preparation of e-mail to Plaintiffs counsel re: deposition of LHR 0.20 Chief Jeffrey Katz. 12/20/16 Receipt and review of correspondence from Division of LHR 0.20 Administrative Hearings re: records pertaining to Plaintiff, Leif Broberg pursuant to public records request. 12/20/16 Receipt and review of records received from Division of LHR 2.10 Administrative Hearings pertaining to Plaintiff, Leif Broberg pursuant to public records request. 12/20/16 Preparation of e-mail to Plaintiffs counsel, Adrian Alvarez, re: LHR 0.20 deposition of Chief Jeffrey Katz. 12/20/16 Receipt and review of e-mail from Plaintiffs counsel, Adrian LHR 0.20 Alvarez, re: deposition of Chief Jeffrey Katz. 12/20/16 Receipt and review of e-mail from Plaintiffs counsel, Adrian LHR 0.20 Alvarez, re: availability for deposition of Chief Jeffrey Katz. 12/20/16 Receipt and review of email response from Julie Oldbury re: LHR 0.30 suggested changes to City's proposed Answers to Plaintiffs Interrogatories. Page 310 of 608 Client: City of Boynton Beach January 21, 2017 Matter: 15414 - Broberg v. Boynton Beach et al. Page 10 :j:Wtl=6*4R7 i<►_1 �'1=1Z:kFlIs] Date Services AttorneyHours 12/20/16 Preparation of correspondence to Julie Oldbury re: City's LHR 0.30 proposed Answers to Plaintiffs Interrogatories for review and input. 12/20/16 Preparation of initial draft of City's Answers to Plaintiffs LHR 1.80 Interrogatories. 12/21/16 Receipt and review of e-mail from Plaintiffs counsel, Adrian LHR 0.20 Alvarez, re: deposition of Chief Jeffrey Katz. 12/21/16 Preparation of e-mail to Plaintiffs counsel, Adrian Alvarez, re: LHR 0.20 deposition of Chief Jeffrey Katz. 12/21/16 Preparation of e-mail to Lynn Swanson re: Deposition of Chief LHR 0.20 Jeffrey Katz. 12/21/16 Receipt and review of e-mail from Lynn Swanson re: Deposition LHR 0.20 of Chief Jeffrey Katz. 12/21/16 Receipt and review of e-mail from Plaintiffs counsel, Adrian LHR 0.20 Alvarez, re: deposition of Chief Jeffrey Katz. 12/21/16 Receipt and review of e-mail from Plaintiffs counsel, Adrian LHR 0.20 Alvarez, re: location of deposition of Chief Jeffrey Katz. 12/21/16 Preparation of Re -Notice of Taking Deposition of Amy Broberg LHR 0.10 to change location only. 12/21/16 Preparation of Re -Notice of Taking Deposition of Leif Broberg LHR 0.10 to change location only. 12/21/16 Preparation of correspondence to Julie Oldbury re: final draft of LHR 0.30 City's Answers to Plaintiffs Interrogatories for review. 12/21/16 Preparation of revised draft of City's Answers to Plaintiffs LHR 0.80 Interrogatories. 12/21/16 Preparation of e-mail to Lynn Swanson re: Deposition of Chief LHR 0.20 Jeffrey Katz. 12/21/16 Receipt and review of e-mail from Plaintiffs counsel, Adrian LHR 0.20 Alvarez, re: continuation of deposition of Chief Katz, 12/21/16 Receipt and review of e-mail from Lynn Swanson re: Deposition LHR 0.20 of Chief Jeffrey Katz. 12/21/16 Preparation of e-mail to Plaintiffs counsel, Adrian Alvarez, re: LHR 0.20 continuation of deposition of Chief Katz. 12/21/16 Receipt and review of Plaintiffs Notice of Taking Deposition of LHR 0.20 Chief Jeffrey Katz. 12/21/16 Receipt and review of Plaintiffs Notice of Taking Deposition of LHR 0.20 Assistant Chief Suzanne Crawford. 12/21/16 Telephone conference with Plaintiffs counsel Alvarez re: LHR 0.30 resolving issues with regard to depositions of Plaintiff and City witnesses without the necessity of filing a Motion for Protective Order or hearing concerning same. 12/22/16 Preparation of e-mail to Lynn Swanson re: deposition of Chief LHR 0.20 Jeffrey Katz. Page 311 of 608 Client: City of Boynton Beach January 21, 2017 Matter: 15414 - Broberg v. Boynton Beach et al. Page 11 Zil Date isAttorney Hours 12/22/16 Receipt and review of e-mail from Plaintiffs counsel, Adrian LHR 0.20 Alvarez, re: deposition of Chief Jeffrey Katz. 12/22/16 Receipt and review of email response from Julie Oldbury re: LHR 0.30 executed jurat page for to City's Answers to Plaintiffs Interrogatories, 12/22/16 Receipt and review of e-mail from Plaintiffs counsel, Adrian LHR 0.20 Alvarez, and counsel for Defendant Crawford, Harriet Lewis, re: deposition of Chief Jeffrey Katz. 12/22/16 Preparation of email response to Julie Oldbury re: confirmation LHR 0.20 of final draft of City's Answers to Plaintiffs Interrogatories. 12/22/16 Correspondence to City Risk Manager Julie Oldbury re: LHR 0.20 Plaintiffs Notice of Taking Deposition of Asst. Chief Suzanne Crawford. 12/22/16 Preparation of e-mail to Plaintiffs counsel, Adrian Alvarez, and LHR 0.20 counsel for Defendant Crawford, Harriet Lewis, re: deposition of Chief Jeffrey Katz. 12/22/16 Receipt and review of e-mail from Lynn Swanson re: deposition LHR 0.20 of Chief Jeffrey Katz. 12/22/16 Receipt and review of e-mail trom Plaintiffs counsel Alvarez re: LHR 0.40 Plaintiffs proposed Motion to Strike City's Affirmative Defenses and attempting to resolve same prior to filing of Motion, and review of proposed Motion to Strike attached thereto. 12/22/16 Preparation of e-mail to Plaintiffs counsel, Adrian Alvarez, and LHR 0.20 counsel for Defendant Crawford, Harriet Lewis, re: deposition of Chief Jeffrey Katz. 12/22/16 Preparation of correspondence to Julie Oldbury and Tracey LHR 0.60 DeCarlo, Esq. re: City's proposed Amended/Supplemental Response to Plaintiffs Request to Produce. 12/22/16 Preparation of revised City's Amended/Supplemental Response LHR 1.50 to Plaintiffs Request to Produce. 12/22/16 Receipt and review of e-mail from Julie Oldbury re: dropbox link LHR 0.10 containing City's applications received for promotions in 2015. 12/22/16 Correspondence to Adrian Alvarez, counsel for Plaintiff, re: NSM 0.60 City's position on Motion to Strike Affirmative Defenses. 12/22/16 Receipt and review of 2015 City police department promotional LHR 0.50 applications received from Julie Oldbury. 12/23/16 Receipt and review of Continued review of emails okay to be AGA 6.70 produced as organized by Julie Oldbury pursuant to Plaintiffs Request to Produce. (501-1,170) 12/23/16 Preparation of e-mail to Lynn Swanson re: deposition of Chief LHR 0.20 Katz. 12/23/16 Preparation of e-mail to Plaintiffs counsel Adrian Alvarez re: LHR 0.20 deposition of Chief Katz. Page 312 of 608 Client: City of Boynton Beach January 21, 2017 Matter: 15414 - Broberg v. Boynton Beach et al. Page 12 s • Date Services Aftorney Hours 12/23/16 Receipt and review of e-mail from Plaintiffs counsel Adrian LHR 0.20 Alvarez re: deposition of Chief Katz. 12/23/16 Receipt and review of e-mail from Plaintiffs counsel Adrian LHR 0.20 Alvarez re: deposition of Chief Katz. 12/23/16 Preparation of e-mail to Plaintiffs counsel Adrian Alvarez re: LHR 0.20 deposition of Chief Katz. 12/23/16 Receipt and review of email from Plaintiffs counsel, Adrian LHR 0.20 Alvarez, to counsel for Defendant Crawford, Harriet Lewis, re: deposition of Chief Katz. 12/23/16 Receipt and review of Plaintiffs Motion to Strike Defendant LHR 0.40 City's Affirmative Defenses. 12/23/16 Correspondence to City Risk Manager Julie Oldbury re: LHR 0.20 Plaintiffs Motion to Strike Defendant City's Affirmative Defenses. 12/23/16 Preparation of e-mail to Plaintiffs counsel, Adrian Alvarez, re: LHR 0.20 hearing on Plaintiffs Motion to Strike Defendant, City of Boynton Beach's Affirmative Defenses. 12/23/16 Receipt and review of e-mail from Plaintiffs counsel, Adrian LHR 0.20 Alvarez, re: hearing on Plaintiffs Motion to Strike Defendant, City of Boynton Beach's Affirmative Defenses. 12/23/16 Receipt and review of e-mail from Plaintiffs counsel, Adrian LHR 0.20 Alvarez, re: hearing on Plaintiffs Motion to Strike Defendant, City of Boynton Beach's Affirmative Defenses. 12/23/16 Receipt and review of Notice of Hearing on Plaintiffs Motion to LHR 0.20 Strike Defendant City's Affirmative Defenses. 12/23/16 Receipt and review of e-mail from Plaintiffs counsel Alvarez to LHR 0.20 Judge Gillen with courtesy copies of Plaintiffs Motion to Strike Defendant City's Affirmative Defenses and Notice of Hearing on same pursuant to Judge's divisional instructions. 12/23/16 Receipt and review of correspondence from Florida Department LHR 0.20 of Law Enforcement re: public records request pertaining to Plaintiff, Leif Broberg. 12/23/16 Receipt and review of records pertaining to Plaintiff received LHR 0.20 from Florida Department of Law Enforcement pursuant to public records request. 12/23/16 Receipt and review of email response from Tracey DeCarlo re: LHR 0.30 questions on City's proposed Amended Supplemental Responses to Plaintiffs Request to Produce. 12/23/16 Preparation of e-mail to Tracey DeCarlo, counsel for City, re: AGA 0.30 response to Plaintiff's Request to Produce. 12/26/16 Receipt and review of e-mail from Tracey DeCarlo, counsel for AGA 0.30 City, re: response to Plaintiffs Request to Produce. 12/26/16 Preparation of email response to Tracey DeCarlo, counsel for AGA 0.30 City, re: response to Plaintiffs Request to Produce. Page 313 of 608 Client: City of Boynton Beach January 21, 2017 Matter: 15414 - Broberg v. Boynton Beach et al. Page 13 Date Services Attorney Hours 12/29/16 Receipt and review of email response from Julie Oldbury re: LHR 0.30 suggested changes to proposed City's Amended Supplemental Response to Plaintiffs Request to Produce. 12/29/16 Receipt and review of additional complaints pertaining to Chief LHR 0.50 Katz and Assistant Chief Crawford. (15 pgs) 12/29/16 Preparation of correspondence to Julie Oldbury re: questions LHR 0.60 pertaining to emails not contained in City's Responses. 12/29/16 Review 191 email documents with attachments to create ABE 6.70 privilege log for City's Response to Plaintiffs First Set of Interrogatories. 12/30/16 Receipt and review of email response from Julie Oldbury re: LHR 0.20 emails not produced by City should be on City's server. 12/30/16 Receipt and review of Affidavit of Service for Florida LHR 0.10 Department of Financial Services pursuant to subpoena for records pertaining to Plaintiff. 12/30/16 Obtain better address for serving public records request to RKD 0.30 Florida Commission on Human Relations for records pertaining to Plaintiff, Leif Broberg. 12/30/16 Receipt and review of e-mail from Plaintiffs counsel, Matthew LHR 0.20 Cohen, re: Plaintiffs redacted driver's license. 12/31/16 Receipt and review of records pertaining to Plaintiff, Leif LHR 3.70 Broberg received from Florida Department of Financial Services pursuant to subpoena duces tecum. (373 pgs) PROFESSIONAL SERVICES Code Name Hours Rate Amount ABE Alex B. Ershock, Associate 6.70 140.00 938.00 AGA Andrea G. Amigo, Partner 43.80 165.00 7,227.00 GPR1 George P. Roberts, Jr., Of Counsel 2.20 165.00 363.00 JHL Jordan H. Lewis, Associate 4.50 140.00 630.00 LHR Lyman H. Reynolds, Jr., Partner 45.30 165.00 7,474.50 NSM Nicholas S. Madsen, Associate 4.70 140.00 658.00 RKD Rebecca K. Davis, Paralegal 8.20 80.00 656.00 Total Professional Services 115.40 $17,946.50 Date Description Amount 12/01/16 Photocopies 28.20 12/05/16 Outside Printing public records - DOAH 2.25 12/07/16 Court Reporter #170767: Proceedings before Judge 85.00 Gillen. - Florida Court Reporting Page 314 of 608 Client: City of Boynton Beach January 21, 2017 Matter: 15414 - Broberg v. Boynton Beach et al. Page 14 Date Description Amount 12/12/16 Travel Boynton Beach: attend meetings w/Sgt. Cannon 25.92 and Sgt. Aiken. - Lyman H. Reynolds, Jr. 12/19/16 Outside Printing public records - Florida Workers' 58.55 Compensation 12/23/16 Travel Boynton Beach: attend meeting with officers to 17.28 discuss case. Mileage 32 x.54 = $17.28. - Andrea Amigo 12/31/16 Photocopies 8.10 12/31/16 Photocopies Calor copies 16.00 12/31/16 Photocopies 13.80 12/31/16 Photocopies 6.30 Total Disbursements $261.40 CURRENT ILL TOTAL AMOUNT DUE $ 18,207-90 Balance Forward: 7,029.50 Payments & Adjustments: -7,029.50 Total Due: 18,207.90 Page 315 of 608 to Roberts, Reynolds, Bedard & Tuzzio, PLLC 470 Columbia Drive, Suite C-101 West Palm Beach, Florida 33409 Bill Number; 36098 Bill Date: January 21, 2017 Client Code, 032 Client Name: City of Boynton Beach Matter Code: 15414 Matter Name: Broberg v. Boynton Beach et al. Total Professional Services Total Disbursements CURRENT BILL TOTAL AMOUNT DUE Balance Forward: Payments & Adjustments: Total Due: Past Due Balance TOTAL AMOUNT DUE 17,946.50 261.40 7,029.50 -7,029.50 $ 18,207.90 0.00 RIMMUM Page 316 of 608 ROBERTS, REYNOLDS, 1 D 470 Columbia Drive, Suite C-101 Beach,West Palm Florida '1 Telephone (561)688-6560 Tax ID No. 65-0004867 City of Boynton Beach January 21, 2017 Attn: Julie Oldbury Bill No. 36099 P.O. Box 310 Boynton Beach, FL 33425-0310 CLIENT: City of Boynton Beach 032 ATTER: Harris v. Boynton Beach 16110 Claim # BILL FOR FEES AND COSTS THROUGH 12/31/16 -s Date Services Attorney Hours 12/05/16 Receipt and review of records received from Department of LHR 0.50 Corrections Central Inmate pursuant to public records request pertaining to Plaintiff, Byron Harris. 12/05/16 Receipt and review of correspondence from Department of LHR 0.20 Corrections Central Inmate re: records pursuant to public records request pertaining to Plaintiff, Byron Harris. 12/07/16 Receipt and review of records received from Social Security LHR 0.50 Administration pertaining to Plaintiff, Byron Harris. 12/09/16 Receipt and review of Plaintiff Harris' Objection to David LHR 0.40 Casals, et al.'s Motion to Stay Settlement Disbursement and Compel Arbitration of Fee Issue. 12/12/16 Receipt and review of Court's executed paperless Order LHR 0.20 Referring Motion to Strike Charging Lien & Motion to Stay Settlement Disbursement nd Motion to Compel Arbitration on Fee Issue to Magistrate Judge David Brannon. 12/12/16 Correspondence to City Risk Manager Julie Oldbury re: Plaintiff LHR 0.20 Harris' Objection to David Casals, et al.'s Motion to Stay Settlement Disbursement and Compel Arbitration of Fee Issue and Court's Order of Referral to Magistrate Judge. 12/28/16 Receipt and review of e-mail from Plaintiffs counsel Linnes LHR 0.20 Finney re: requesting copy of executed Settlement Agreement. 12/28/16 Preparation of email response to Plaintiffs counsel Linnes LHR 0.20 Finney re: providing copy of executed Settlement Agreement per his request. 12/29/16 Receipt and review of e-mail from Kimberly Ross, Court LHR 0.20 Reporter from US Legal Support, re: advising FBI has ordered continued deposition transcript of Chief Katz as well as other depositions taken in case. Page 317 of 608 Client: City of Boynton Beach January 21, 2017 Matter: 16110 - Harris v. Boynton Beach Page 2 Date Services Attorney Hours 12/30/16 Correspondence to Julie Oldbury, City of Boyton Beach, re: FBI LHR 0.30 investigation. .4 Code Name LHR Lyman H. Reynolds, Jr., Partner Total Professional Services Balance Forward: Payments & Adjustments: Total Due: 125,972.96 -70,435.69 $56,016.77 Page 318 of 608 Rate Amount .0 165.00 478.50 2.90 125,972.96 -70,435.69 $56,016.77 Page 318 of 608 Please return this page with rernittano.. to Roberts, Reynolds, Bedard & Tuzzio, PLLC 470 Columbia Drive, Suite C-101 West Palm Beach, Florida 33409 Bill Number. 36099 Bill Date: January 21, 2017 Client Code. 032 Client Name: City of Boynton Beach Matter Code: 16110 Matter Name: Harris v. Boynton Beach Total Professional Services 478.50 Total Disbursements 0.00 CURRENT BILL TOTAL AMOUNT DUE $ 478.50 Balance Forward: 126,972.96 Payments & Adjustments: -70,435.69 Total Due: $ 56,015.77 Past Due Balance 55,537.27 TOTAL AMOUNT DUE $56,01 5.77 Page 319 of 608 ROBERTS, REYNOLDS, '. ! 470 Columbia1 Beach,West Palm •. 33409 Telephone (561)688-6560 Tax ID No. 65-0004867 City of Boynton Beach January 21, 2017 Attn: Julie Oldbury Bill No. 36096 P.O. Box 310 Boynton Beach, FL 33425-0310 CLIENT: City of Boynton Beach 032 MATTER: Boynton Old School v. Boynton Beach 13214 Claim #NIA ILL FOR FEES AND COSTS THROUGH 12/31/16 • Date Services Attorney Hours 10/13/16 Receipt and review of Plaintiffs Notice of Unavailability. LHR 0.20 12/02/16 Preparation of proposed Order granting City's Motion to LHR 0.40 Dismiss with Prejudice. 12/02/16 Receipt and review of e-mail from Plaintiffs counsel Scarola to LHR 0.20 Judge Keyser re: status of Court's ruling on City's Motion to Dismiss Third Amended Complaint. 12/02/16 Receipt and review of email response from Judge Keyser to LHR 0.20 Plaintiffs counsel Scarola re: requesting if proposed Order on City's Motion to Dismiss Third Amended Complaint was provided to Court. 12/02/16 Receipt and review of second e-mail from Plaintiffs counsel LHR 0.30 Scarola to Judge Keyser re: proposed Order denying City's Motion to Dismiss Third Amended Complaint. 12/02/16 Receipt and review of second e-mail from Judge Keyser to LHR 0.20 Plaintiffs counsel Scarola re: acknowledging receipt of proposed Order denying City's Motion to Dismiss Third Amended Complaint. 12/02/16 Preparation of e-mail to Judge Keyser re: request hold on any LHR 0.30 signing of Plaintiffs proposed Order denying Motion to Dismiss as we are preparing response to same. 12/02/16 Preparation of second email to Judge Keyser re: advising no LHR 0.30 parties were requested to provide proposed Orders granting or denying the pending Motion to Dismiss, objection to Plaintiffs counsel providing Order denying the Motion as matter was taken under advisement with Court to issue its own Order, and providing additional copy of proposed blank Order provided to Court at hearing together with a proposed Order granting the City's Motion to Dismiss with Prejudice. Page 320 of 608 Client: City of Boynton Beach Matter: 13214 - Boynton Old School v. Boynton Beach PROFESSIONAL Date Services 12/02/16 Receipt and review of third email from Judge Keyser re: acknowledging receipt of proposed blank Order on City's Motion to Dismiss and proposed Order granting City's Motion to Dismiss Third Amended Complaint. 12/08/16 Receipt and review of Court's executed Order Granting Defendant City's Motion to Dismiss Plaintiffs Third Amended Complaint with Prejudice. 12/08/16 Correspondence to City Risk Manager Julie Oldbury re: Court's executed Order Granting Defendant City's Motion to Dismiss Plaintiffs Third Amended Complaint with Prejudice. 12/08/16 Receipt and review of e-mail from City Attorney James Cherof re: acknowledging Court's Order of Dismissal with Prejudice and status of case. 12/08/16 Preparation of email response to City Attorney James Cherof re: status of case pursuant to Court's dismissal with prejudice and anticipated appeal by Plaintiffs counsel. 12/12/16 Receipt and review of Palm Beach Post article concerning Court's dismissal of case. 12/12/16 Correspondence to City Risk Manager Julie Oldbury r: news article concerning dismissal of case. • • -' Code Name LHR Lyman H. Reynolds, Jr., Partner LHR Lyman H. Reynolds, Jr., Partner Total Professional Services Balance Forward: Payments & Adjustments: January21, 2017 Page Attorney Hours LHR 0.20 LHR 0.20 LHR 0.20 LHR 0.20 LHR 0.20 LHR 0.20 LHR 0.20 Hours Rate 0.20 82.50 3.30 165.00 3.50 Amount 16.50 544.50 $561.00 ......... 561.00 99.00 -99.00 $_661.00 Page 321 of 608 to Roberts, Reynolds, Bedard & Tuzzio, PLLC 470 Columbia Drive, Suite C-1 01 West Palm Beach, Florida 33409 Bill Number, 36096 Bill Date: January 21, 2017 Client Code: 032 Client Name: City of Boynton Beach Matter Code: 13214 Matter Name: Boynton Old School v. Boynton Beach Total Professional Services Total Disbursements �$ �-V-[01110199111 Balance Forward: Payments & Adjustments: Total Due: Past Due Balance 11[01 El W11 �J L oil] L9 11 dell] Page 322 of 608 ROBERTS, REYNOLDS, BEDARD & TUZZIO, PLLC 470 Columbia Drive, Suite C-101 West Palm Beach, Florida 33409 Telephone (561)688-6560 Tax ID No. 65-0004867 City of Boynton Beach Attn: Julie Oldbury P.O. Box 310 Boynton Beach, FL 33425-0310 CLIENT: City of Boynton Beach MATTER: Yesnick v. Boynton Beach Claim #N/A BILL FOR FEES AND COSTS THROUGH 12/31/16 Tela =91•'x[•7 V W-] -4 it, ?A N Date Services 11/28/16 Preparation of settlement information for City of Boynton Beach Police Cases from 2007-2016 to assist City in responding to public records request concerning same. 12/07116 Telephone conference with Headache and Pain Center re: subpoena duces tecum pertaining to Plaintiff, Christopher Yesnick. I U -.1012• Code i1ame RKD Rebecca K. Davis, Paralegal Total Professional Services Balance Forward: Payments & Adjustments: Total Due: January 21, 2017 Bill No. 36097 032 13300 Attorney Hours RKD 0.20 RKD Hours Rate 0.40 80,00 0.40 H 0.20 Amount 32.00 E 32.00 1,242.70 -1,242.70 32.00 Page 323 of 608 to *%oberts, Reynolds, Bedard & Tuzzio, PLLC 470 Columbia Drive, Suite C-101 West Palm Beach, Florida 33409 Bill Number: 36097 Bill Date: January 21, 2017 Client Code: 032 Client Name: City of Boynton Beach Matter Code: 13300 Matter Name: Yesnick v. Boynton Beach Total Professional Services Total Disbursements CURRENT BILL TOTAL AMOUNT DUE Balance Forward: Payments & Adjustments: Total Due: Past Due Balance TOTAL AMOUNT DUE Page 324 of 608 ROBERTS,' 1 1 FloridaWest Palm Beach, 33409 Telephone (561)688-6560 Tax ID No. 65-0004867 City of Boynton Beach January 20, 2017 Attn: Julie Oldbury Bill No. 36148 P.O. Box 310 Boynton Beach, FL 33425-0310 CLIENT: City of Boynton Beach 032 MATTER: Freeman v. Boynton Beach 16133 Claim: 001470 -000348 -PP -01 BILL FOR FEES AND COSTS THROUGH 12/31/16 Date Services Attorney Hours 11/03/16 Preparation of the deposition summary of witnesses Luanne LEB 2.40 Freeman and Brett Rowley. 12/01116 Draft/Revise summary of records received regarding Luanne DPC 0.90 Freeman and correspondence to Julie Oldbury re same. 12/01/16 Communicate/Other External correspondence to The Florida KLR 0.10 Department of Health providing additional information per their request to respond to our public records request re: Luanne Freeman 12/01/16 Research of records received pursuant to subpoena from Dr. KLR 0.50 Vivian Perez for any new information for any new information for possible future discovery. 12/01/16 Research of records received pursuant to our request from KLR 0.90 John Cleary, Esq. for any new information for any new information for possible future discovery. 12/01/16 Research of records received pursuant to our request from the KLR 0.60 Office of the State Attorney for any new information for possible future discovery. 12/01/16 Review/Analyze Plaintiffs Amended Complaint to determine SWK 0.60 and identify issues to raise in Davis' motion for summary judgment. 12/01/16 Review/Analyze Plaintiffs Answers to Interrogatories to SWK 0.40 determine and identify issues to raise in and support for Davis' motion for summary judgment. 12/01/16 Research legal research federal case law re: legal standards SWK 1.70 for qualified immunity at summary judgment phase, in support of Davis' motion for summary judgment. Page 325 of 608 Client: City of Boynton Beach Matter: 16133 - Freeman v. Boynton Beach .Z0 January 20, 2017 Page 2 12/02/16 Review/Analyze correspondence from the Florida Office of DPC Early Learning re our public records request. 12/02/16 Research legal research federal case law re: probable cause SWK standard, specifically, requirement of officer to conduct 12/07/16 reasonable investigation, in support of Davis' motion for DPC 0.20 summary judgment. 12/02/16 Research Florida and federal statutes and regulations re: SWK 12/07/16 offense of possession of controlled substance without KLR 0.10 prescription and DEA scheduling. 12/05/16 Review/Analyze records from Boynton Beach Community High DPC School pursuant to our Subpoena for records. 12/05/16 Research legal research federal case law re: cases finding SWK probable cause or arguable probable cause to arrest for possession of controlled substance without prescription, in support of Davis' motion for summary judgment. 12/06/16 Draft/Revise correspondence to Tracy DeCarlo, Esq re DPC Plaintiffs records received pursuant to our Subpoenas for same. 12/06/16 Review/Analyze correspondence from Dr. Castaneda re our DPC Subpoena for records. 12/06/16 Communicate/Other External telephone call from Flagler KLR College re our Subpoena for records. 12/06/16 Research legal research Boynton Beach Code of Ordinances SWK re: open container of alcohol violation and punishment for same, in support of Davis' motion for summary judgment. 12/06/16 Research legal research validity of county or municipal SWK ordinance prohibiting open container of alcohol in motor vehicle punishable as misdemeanor, specifically issue of conflict with state law making open container violation a non -criminal traffic offense, in support of Davis' motion for summary judgment. 12/06/16 Research legal research federal and Florida law re: officer's SWK authority to make custodial arrest for violation of county or municipal ordinance punishable by imprisonment, , in support of Davis' motion for summary judgment. 0.10 2.60 0.70 0.50 3.30 0.30 0.10 0.10 0.80 2.40 :l 12/07/16 Review/Analyze correspondence from Metro PCS/T-Mobile re DPC 0.10 our Subpoena for records. 12/07/16 Review/Analyze correspondence from Florida Department of DPC 0.10 Health re our public records request. 12/07/16 Drafting of public records request to Florida Department of DPC 0.20 Children and Families re: Luanne Freeman' legibility to work with children. 12/07/16 Correspondence to /from Florida Department of Children and KLR 0.10 Families advising received public records request re: Luanne Freeman' eligibility to work with children. Page 326 of 608 Client: City of Boynton Beach Matter: 16133 - Freeman v. Boynton Beach -e January 20, 2017 Page Date Services Attorney 12/07/16 Communicate/Other External telephone call from The Florida KLR Hours 0.10 3.10 0.80 0.20 2.60 3.40 0.20 0.80 2.90 2.50 1.80 12/14/16 Receipt and review of Correspondence from Julie Oldbury re: BLB 0.10 change of claim number. 12/14/16 Communicate/Other Counsel correspondence from Steven BLB 0.10 Logan, Esq. requesting records received from our Subpoenas for records. Page 327 of 608 Department of Children and Families re Luanne Freeman's eligibility to work with children. 12/07/16 Research legal research federal case law re: cases finding SWK probable cause or arguable probable cause to arrest for open container violation, in support of Davis' motion for summary judgment. 12/08/16 Review/Analyze records from Flagler College pursuant to our DPG Subpoena for records. 12/08/16 Communicate/Other Counsel correspondence to Attorney SWK DeCarlo regarding possible grounds for Motion for Summary Judgement on behalf of City of Boynton beach. 12/08/16 Research legal research federal case law re: standing to claim SWK Fourth Amendment unlawful seizure of automobile and contents during traffic stop where driver is permitted user but not the owner of vehicle, in support of Davis' motion for summary judgment. 12/09/16 Research legal research federal case law re: cases granting SWK summary judgment to officer and finding arguable probable cause or probable cause to stop vehicle for traffic violation for running stop sign where plaintiff disputes same, in support of Davis' motion for summary judgment. 12/12/16 Research internet to find new addresses for National KLR Transmissions & Auto Care Center and Continental Properties to re direct Subpoenas for records. 12/12/16 Research legal research federal case law re: whether seizure SWK begins for purpose of traffic stop when lights are activated by officer, in support of Davis' motion for summary judgment. 12/12/16 Research legal research federal case law re: cases finding SWK reasonable suspicion to stop vehicle based on potential criminal activity where officer observes driver attempting to conceal something after lights activated for stop, in support of Davis' motion for summary judgment. 12/13/16 Research legal research federal case law re: cases finding SWK probable cause to search vehicle and contents based on presence of open container of alcohol, in support of Davis' motion for summary judgment. 12/13/16 Research legal research Florida case law re: cases granting SWK summary judgment to officer on malicious prosecution claim where evidence did not establish malice, in support of Davis' motion for summary judgment. Hours 0.10 3.10 0.80 0.20 2.60 3.40 0.20 0.80 2.90 2.50 1.80 12/14/16 Receipt and review of Correspondence from Julie Oldbury re: BLB 0.10 change of claim number. 12/14/16 Communicate/Other Counsel correspondence from Steven BLB 0.10 Logan, Esq. requesting records received from our Subpoenas for records. Page 327 of 608 Client: City of Boynton Beach January 20, 2017 Matter: 16133 - Freeman v. Boynton Beach Page 4 l •T� �•' C+]l►,1INIIN 4:moiLai Date Services Attorney Hours 12/14/16 Draft/Revise notice of production from non party to AT&T Corp. DPC 0.30 12/14/16 Draft/Revise Subpoena for records and statement of assurance KLR 0.30 to AT&T Corp. 12/14/16 Research legal research Florida case law: re probable cause SWK 1.60 standard in civil action on malicious prosecution claim, in support of Davis' motion for summary judgment. 12/14/16 Review/Analyze Plaintiffs deposition transcript to determine SWK 3.10 and identify testimony for use in statement of material facts in support of Davis' motion for summary judgment. 12/15/16 Review/Analyze billing records from Dr. Joseph Sperduto DPC 0.20 pursuant to our Subpoena for records. 12/15/16 Review/Analyze correspondence from DCF re our public DPC 0.10 records request regarding Plaintifrs eligibility to work with children. 12/15/16 Research of deposition testimony of Dr. Jack Rounds for any KLR 0.70 new information for possible future discovery. 12/15/16 Research of deposition testimony of Matthew Rounds for any KLR 0.60 new information for possible future discovery. 12/15/16 Review/Analyze Officer Davis' deposition transcript, arrest SWK 1.80 report, and probable cause affidavit to determine and identify testimony for use in statement of material facts in support of Davis' motion for summary judgment. 12/15/16 Review/Analyze Matt Rounds' deposition transcript to determine SWK 1.90 and identify testimony for use in statement of material facts in support of Davis' motion for summary judgment. 12/16/16 Preparation of statement of material facts in support of Davis' SWK 3.90 motion for summary judgment. 12/19/16 Review/Analyze records from Continental Properties pursuant DPC 0.50 to our Subpoena for records. 12/19/16 Preparation of Correspondence to Steve Logan re: will have BLB 0.30 requested documents by the end of the week. 12/19/16 Review/Analyze Plaintiffs first request for copies to Officer DPC 0.10 Davis. 12/19/16 Draft/Revise Officer Davis's notice of compliance with Plaintiffs DPC 0.40 first request for copies. 12/19/16 Review/Analyze medical records from Dr. Sperduto pursuant to DPC 1.10 our Subpoena for records. 12/19/16 Communicate/Other Counsel correspondence to Attorney SWK 0.20 DeCarlo regarding the deposition transcripts of Officer Davis and Matthew Rounds in preparation of the Motion for Summary Judgement. 12/19/16 Preparation of Davis' motion for summary judgment, SWK 3.10 specifically, introduction, legal standard, and qualified immunity sections. Page 328 of 608 Client: City of Boynton Beach January 20, 2017 Matter: 16133 - Freeman v. Boynton Beach Page 5 o Date Services orney Hours 12/19/16 Research of deposition testimony of Officer Davis for any new KLR 0.80 Benjamin L. Bedard, Partner information for possible future discovery. 165.00 12/20/16 Preparation of continued preparation of Davis' motion for SWK 4.70 5.80 summary judgment, specifically, argument section I. 957.00 12/21/16 Multiple communications with Tracy DiCarlo regarding the draft SWK 0.20 80.00 of our Motion for Summary Judgment. LEB 12/21/16 Preparation of continued preparation of Davis' motion for SWK 4.90 396.00 summary judgment, specifically, argument section 11. Stephanie W. Kaufer, Associate 12/22/16 Receipt and review of Correspondence from Steve Logan re: BLB 0.40 prescription for bills and case law to support. 78.10 12/22/16 Preparation of Correspondence to Tracey DeCarlo re: follow BLB 0.30 up on authority for $100,000.00 demand. 12/22/16 Preparation of Correspondence to Steve Logan re: request BLB 0.30 prescription for pills and DeCarlo will need to respond regarding settlement. 12/22/16 Receipt and review of Correspondence from Steve Logan re: BLB 0.20 page of Walgreens print out for prescription for pills. 12/22/16 Communicate/Other Counsel correspondence to Shana with SWK 0.20 Attorney DeCarlo's office regarding Davis' Motion for Summary Judgement and Statement of Materials Facts. 12/22/16 Preparation of continued preparation of Davis' motion for SWK 2.10 summary judgment, specifically, argument section III. 12/22/16 Review/Analyze review draft of motion for summary judgment BLB 0.80 and make comments and revisions thereto. 12/27/16 Preparation of Correspondence to Tracey DeCarlo re: pills in BLB 0.30 Freeman's purse and may want to settle. 12/27/16 Draft/Revise revise and finalize motion for summary judgment SWK 3.20 and statement of material facts, including incorporation of partner's revisions and verification of all citations to record. 12/29/16 CommunicateWth Client correspondence to Julie Oldbury SWK 0.60 regarding potential expert rentention. 191;1+R]Is] i•►-l4•-14WA[*3J,I JA I_W1 Code Name Hours Rate Amount BLB Benjamin L. Bedard, Partner 2.80 165.00 462.00 DPC Danna P. Clement, Partner 5.80 165.00 957.00 KLR Kathryn L. Reeves, Paralegal 5.00 80.00 400.00 LEB Laura E. Bedard, Partner 2.40 165.00 396.00 SWK Stephanie W. Kaufer, Associate 62.10 140.00 8,694.00 Total Professional Services 78.10 $10,909-00 Page 329 of 608 Client: City of Boynton Beach Matter: 16133 - Freeman v. Boynton Beach Date Description 11/14/16 Long Distance Telephone Charge Our telephone depositions of Matt Rounds and Dr. Jack Rounds. - Vast Conference Call paid via American Express 12/05/16 Subpoena Fees recs from Dr. Sperduto Tax ID#: 23-2588479 - IRM c/o Med Rec Payments 12/05/16 Outside Printing public records, re: Freeman - The School District of Palm Beach County 12/19/16 Subpoena Fees #LAS -2016015455 service: Matt Rounds re: Freeman - Legal Advocate Services, Inc. Total Disbursements CURRENT BILL TOTAL AMOUNT DUI~ Balance Forward: Payments & Adjustments: Total Due: January 20, 2017 Page Amount 12.75 39.56 2.10 110.00 $164.41 11,073.41 9,190.64 -9,190.64 11,073.41 Page 330 of 608 71ease return this page with remittance to Roberts, Reynolds, Bedard & Tuzzio, PLLC 470 Columbia Drive, Suite C-101 West Palm Beach, Florida 33409 Bill Date: January 20, 2017 Client Code: 032 Client Name., City of Boynton Beach Matter Code: 16133 Matter Name: Freeman v. Boynton Beach Total Professional Services 10,909.00 Total Disbursements 164.41 . .. . . ................ CURRENT BILL TOTAL AMOUNT DUE $ 11,073.41 Balance Forward: 9,190.64 Payments & Adjustments: -9,190,64 Total Due: $ 11,073.41 Past Due Balance 0.00 TOTAL AMOUNT DUE $11,07141 Page 331 of 608 * • '! *11 Glades Road Suite 251 Boca Raton, February 1, 2017 Invoice City of Boynton Beach Director of HR & Risk Management - Julie Oldbury 100 E. Boynton Beach Blvd, Boynton Beach, FL 33435 In Reference To:Leif Broberg v. City of Boynton Beach, Jeffrey Katz & Suzanne Invoice # 6358 Crawford Federal ID # Email Invoice to Julie at City of Boynton Beach 20-338-5521 oldburyj@bbfl.us For Professional Services Rendered, Hoursr Amount 1/3/2017 MN Draft affidavit of Suzanne Crawford 2.80 462.00 1/5/2017 HL Receipt and review City of Boynton Beach's Amended/Supplemental 0.30 49.50 Response to Plaintiffs Request to Produce. HL Receipt and review Defendant, City of Boynton Beach's Notice of Serving 0.50 82.50 Answers and Answers to Plaintiffs Interrogatories. HL Receipt and review Defendant, City of Boynton Beach's Notice of 0.10 16.50 Compliance to Plaintiff, Leif Broberg's Request for Copies dated November 28, 2016. HL Receipt and review Defendant, City of Boynton Beach's Notice of 0.10 16.50 Compliance to Defendant, Suzanne Crawford's Request for Copies dated November 23, 2016. HL Receipt and review Defendant, City of Boynton Beach's Notice of 0.10 16.50 Compliance to Defendant, Suzanne Crawford's Request for Copies dated April 6, 2016. HL Receipt and review Re -Notice of Taking Deposition of Chief Jeffrey Katz. 0.10 16.50 1!612017 MN Review and analyze plaintiffs answers to City's interrogatories 2.20 363.00 MN Review and analyze issue of police supervisory liability for subordinate 3.20 528.00 punishment 1/9/2017 HL Receipt and review correspondence and Plaintiffs Notebook Index from 0.20 33.00 Adrian Alvarez, Esq. to Judge Gillen enclosing documents pursuant to Defendant Crawford's Motion to Dismiss scheduled for hearing on January 13, 2017. HL Receipt and review Plaintiffs Response and Memorandum of Law in 0.50 82.50 Opposition to Defendant Suzanne Crawford's Motion to Dismiss the Amended Complaint with corresponding case law. HL Draft correspondence to AIC Suzanne Crawford advising her that her 0.10 16.50 pre -deposition conference is scheduled for February 2, 2017 and her deposition is scheduled for February 7, 2017. 1/10/2017 HL Draft correspondence to Judge Jeffrey Gillen with Notebook and notebook 0.20 33.00 index including all documents for hearing on Defendant's Motion to Dismiss scheduled for hearing on January 13, 2017. HL Receipt and review Third Re -Notice of Taking Deposition (changes as to 0.10 16.50 time only) of deposition of Leif Broberg scheduled for January 31, 2017. MN Review and analyze file to prepare for hearing on motion to dismiss the 4.80 792.00 complaint set for January 13 561-826-2800 Page 332 of 608 City of Boynton Beach 03 1/11/2017 HL Draft correspondence to Judge Gillen enclosing two rules cited in Defendant 0.10 16.50 Crawford's Motion to Dismiss scheduled for hearing on January 13, 2017. 1/12/2017 HL Plan and prepare for special set hearing on Crawford Motion to Dismiss 1.20 198.00 HL Plan and prepare for hearing on Defendant, Crawford's Motion to Dismiss 1.80 297.00 specially set for hearing on Jan. 13 MN Review and analyze plaintiffs alleged damages 2.20 363.00 MN Review and analyze issue of speculative damages for possible promotion 3.20 528.00 and lost opportunity for additional duty assignments MN Review and analyze plaintiffs previous conduct which poisoned relationship 2.00 330.00 with Crawford HL Receipt and review correspondence from AIC Crawford requesting her 0.10 16.50 pre -deposition conference time be moved from 10:00am to 10:30am. HL Draft correspondence to A/C Crawford advising her we have moved her 0.10 16.50 pre -deposition conference time on February 2, 2017 to 10:30am per her request. 1/13/2017 HL Travel to and from and appear for and attend hearing on Motion to Dismiss 2.40 396.00 Amended Complaint HL Receipt and review Order on Defendant Crawford's Motion to Dismiss 0.10 16.50 Plaintiffs Amended Complaint. MN Research questioning material fact witnesses about matters of speculation 2.70 445.50 1/18/2017 HL Receipt and review Notice of Production from Non -Party and proposed 0.20 33.00 Subpoena for records to Florida Department of Management Services. 1119/2017 MN Research issue of bases for good faith believe triggering whistleblower 2.60 429.00 status HL Receipt and review correspondence from Adrian Alvarez, Esq. advising that 0.10 16.50 the deposition of Chief Katz will not proceed on January 23, 2017 but will commence of February 10, 2017 with a continuation to follow. 1/20/2017 HL Receipt and review Notice of Cancellation of Deposition of Chief Jeffrey 0.10 16.50 Katz scheduled for January 23, 2017. HL Prepare Defendant, Suzanne Crawford's Request for Copies to Defendant, 0.10 16.50 City of Boynton Beach for documents produced by Florida Department of Management Services. 1/23/2017 HL Receipt and review Fourth Re -Notice of Taking Deposition of Leif Broberg. 0.10 16.50 HL Receipt and review Second Re -Notice of Taking Deposition of Amy Broberg. 0.10 16.50 MN Review and analyze plaintiffs statements to the FBI 2.40 396.00 1/24/2017 MN Review and analyze file for additional discovery 4.80 792.00 1/31/2017 MN Review and analyze punishment for disrespect within police chain of 3.20 528.00 command HL Draft correspondence to A/C Crawford requesting her availability on either 0.10 16.50 Friday February 3, 2017 or Monday, February 6, 2017 to reschedule her pre -deposition conference and thereafter reset if to February 3, 2017. _ Total professional services rendered 45.00 $7,425.00 Disbursements Incurred: 1/13/2017 HL Travel to and from Palm Beach County Courthouse for hearing 26.45 1/23/2017 HL Overnight package to Judge in preparation for hearing. 23.91 HL Additional overnight package to Judge to include additional case law in preparation for 15.19 hearing. Page 333 of 608 City of Boynton Beach Page 3 iTWTW 1/31/2017 HL Copying costs. 357.25 HL LexisNexis 106.62 HL Postage 1.40 Total Disbursements Incurred: $530.82 Total amount of this bill $7,955.82 Previous balance $5,072.06 Accounts receivable transactions 1/20/2017 Payment -Thank You No. 0134029654 ($5,072.00) 1/20/2017 Credit - 12/1/16 MN double billing - Draft Affidavit of Suzanne Crawford 1.60 $264.00 ($264.00) Total payments and adjustments ($5,336.00) Balance a $7,691.88 Invoice Summary Name ours ate of Harr et Levwi �.............................................._ �_ 8.90 165.00 $1,468.50 Marvin i odeU 36.10 165.00 $5,956.50 Page 334 of 608 6. K. CONSENTAGENDA 2/21/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 2/21/2017 REQUESTED ACTION BY COMMISSION: Approve the minutes from the Regular City Commission meeting held on February 7, 2017. EXPLANATION OF REQUEST: The City Commission met on February 7, 2017 and minutes were prepared from the notes taken at the meeting. The Florida Statutes provide that minutes of all Commission meetings be prepared, approved and maintained in the records of the City of Boynton Beach HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? A record of the actions taken by the City Commission will be maintained as a permanent record. FISCAL IMPACT: Non -budgeted N/A ALTERNATIVES: N/A STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Minutes REVIEWERS: Department City Clerk Reviewer Pyle, Judith Description 02-07-17 Action Approved Date 10/19/2016 - 3:06 PM Page 335 of 608 MINUTES OF THE REGULAR CITY COMMISSION MEETING HELD ON TUESDAY FEBRUARY 7, 2017, AT 6:00 P.M. IN COMMISSION CHAMBERS, CITY HALL 100 E. BOYNTON BEACH BOULEVARD, BOYNTON BEACH, FLORIDA PRESENT: Steven B. Grant, Mayor Mack McCray. Vice Mayor Christina Romelus, Commissioner Joe Casello, Commissioner ABSENT: Justin Katz, Commissioner 1111907:2=1kiIIkiIC1.1 A. Call to Order - Mayor Steven B. Grant Mayor Grant called the meeting to order at 6:00 P.M. Lori LaVerriere, City Manager James Cherof, City Attorney Judith A. Pyle, City Clerk CLOSED -DOOR SESSION to be held on February 7, 2017 commencing at 6:00 p.m. in Commission Chambers at City Hall to discuss pending litigation in the case: BARRY GOLDMAN, Plaintiff, vs CITY OF BOYNTON BEACH, Defendant — Palm Beach County Circuit Court Case No. 2015CA011734XXXXMB Mayor Grant announced the closed -door session regarding Barry Goldman vs. City of Boynton Beach for the above captioned case. Jim Cherof, City Attorney, announced present for the session was the City Commissioners; Lori LaVerriere, City Manager; James Cherof, City Attorney; Tracy DeCarlo, Assistant City Attorney; and a court reporter. Mayor Grant recessed the meeting at 6:00 p.m. Mayor Grant reconvened the meeting at 6:30 p.m. Invocation was given by Reverend Bernie Macon Pledge of Allegiance to the Flag led by Commissioner Casello ROLL CALL City Clerk Pyle called the roll. A quorum was present. Page 336 of 608 Meeting Minutes City Commission Boynton Beach, Florida February 7, 2017 Agenda Approval: 1. Additions, Deletions, Corrections Mayor Grant requested hearing New Business items 12 B and 12 C after Item 3, Announcements. Vice Mayor McCray requested moving Item 12 A as well and hearing Administrative item 5 C before Item 4, Public Audience, 2. Adoption Motion Vice Mayor McCray moved to approve as amended. Commissioner Casello seconded the motion. Vote The motion unanimously passed. 2. OTHER A. Informational items by Members of the City Commission Vice Mayor McCray advised he received an email from Ms. Oyer saying former Mayor Gene Moore had passed. He corrected the record that Mr. Moore had not passed. He visited the Marina project unannounced and praised staff on a job well done. He also attended the Kinetic Art Event and met a New York artist who never heard of Boynton Beach until he came to the event. The artist praised Ms. Coles-Dobay and Vice Mayor McCray praised her as well. He attended the Four Chaplains on Sunday and the 5t" Annual Deshi Winter Festival at Boynton Beach High School which impressed him. He enjoyed the festivities and music and noted about 12 individuals spoke English. He had a fantastic time and recommended taking in shows of different cultures as it is enriching. Vice Mayor McCray attended the swearing in of new police officers. Commissioner Romelus announced she was appointed to the Tourist Development Council by County Commissioner Mary Lou Berger. The Commission congratulated her. Commissioner Casello attended the Greater Boynton Beach Gala and Business Awards, the swearing in of eight new Police Officers and an awards ceremony at Village Royale. He attended the monthly Coalition of Boynton West Residential Association. He worked with State Representative Lori Berman on the Farm Share free food distribution held next to St. John Missionary Baptist Church and advised they served over 300 families. He thanked all the volunteers as it was a great success. He attended the Kinetic Art Symposium Opening night and met some of the artists. He thought some K Page 337 of 608 Meeting Minutes City Commission Boynton Beach, Florida February 7, 2017 of the work was incredible. It was art in motion. Earlier today he spoke to Susan Oyer's seventh grade classes about what is happening in Boynton Beach and his background. Some of the questions posed by the students were outstanding and the students learned about Boynton Beach. He attended a fund raising event at the Kravis Center, noting the guest speaker, Pit Bull, gave the key note address. He was surprised by his humble beginnings and how he handles success and giving back to the communities. Mayor Grant toured Galaxy Elementary School, reading to kindergarteners and first and fourth grade classes. He attended Crosspointe Elementary School, grading a Spelling Bee, reviewed the premises at Mignano Tree Care, went to a Galaxy Elementary School fundraising event held at McDonalds and a Chamber of Commerce event at Benvenuto. He attended a Cuban Delegation with County Commissioners and had a wonderful Chinese New Year at East West Bistro. On the 316t, he met with Randy Nobles of Habitat for Humanity and served as a judge for the Cultural Council's 10 by 10 Event including artwork from students and artists from throughout the County. He presented a citation for Louis Pochtar at Brookdale Nursing Home who was celebrating his 110th birthday, attended the investiture ceremony for Judge Lou DelGado, who is the youngest and first elected Hispanic Judge and attended the Kinetic Art VIP night and returned to the event on Saturday and Sunday. He attended the advisory board for Connect to Greatness and attended the Deshi Winter Festival at Boynton Beach High School, noting most of the attendees were from Bangladesh. He attended the Four Chaplains Event as the key note speaker, watched the Superbowl and attended his Town Hall meeting. Mayor Grant advised the Town Hall meeting was an impromptu event. He wanted to start solving issues in the City, but there was only one week's notice given. He advised the event was well attended and the next event will be held in Chambers at 4 p.m. on the first Monday of every month. More information was forthcoming, but he planned to hold meetings around the City. He attended Congress Middle School, noting they just received a federal grant for over $2 million over the next three years. Teachers and students will receive iPADs and their Science Technology Engineering Art Math (STEAM) program is outstanding. He gave a shout out to Captain Johnson for the Boys in Blue Program. All praised the program. Vice Mayor McCray explained he received several phone calls inquiring why the Town Hall meeting was not advertised more. He explained the Kinetic Art Symposium overshadowed, but he hoped when returning for a Town Hall meeting, the Mayor will give more notice and Mayor Grant agreed. 3. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS A. The Commission meeting on Tuesday, March 7, 2017 has been rescheduled to Monday, March 6, 2017 at 6:30p.m. in the Commission Chambers due to members of the Commission travelling to Tallahassee on March 7, 2017. 3 Page 338 of 608 Meeting Minutes City Commission Boynton Beach, Florida February 7, 2017 Mayor Grant read the item. B. City offices will be closed on Monday, February 20th in observance of Presidents' Day. Mayor Grant read the item C. Announcement by Recreation & Parks Director Wally Majors about the 5th Annual Barrier Free 5K Run, Walk & Roll that will be held on Saturday, February 11 beginning at 7:30 a.m., and the Inaugural Magic Wheels and Special Deals event that will be held on Friday, February 10 beginning at 4:00 p.m. Wally Majors, Director, Recreation and Parks, announced the above event and the partner event called Magic Wheels and Special Deals which they organized to showcase the second time the Department had a magic wheelchair built for a special child. He wanted to recognize those who built the magic wheelchair and give them the opportunity to meet Emma and her mom Karen, to put a face to the picture. He thanked Kevin Ramsey, City Project Manager and Police Officer Will Rodriguez who took a lot of time and passion to build the wheelchair for Emma that will be unveiled on Friday, February 10th at 4 p.m. at Barrier Free Park. He invited all to attend and noted last year, many were moved by these special children. The park is designed to alleviate as many barriers as possible for people with all levels of ability. Emma will be the honorary starter of this year's Barrier Free 5K Run Walk and Roil. He introduced Lori Wilkinson, who came in contact with Karen and Emma as a teacher at Royal Palm School. Lori Wilkinson, SW Cranbrook Drive, Chair of the Greater Boynton Beach Foundation, explained the Foundation is one of the sponsoring entities for the Barrier Free 5K Run Walk and Roll event which starts at 7:30 a.m. on Saturday. She introduced Emma Pietrafesa, the honorary starter with her mom, Karen, and advised this was a special family. She applauded Karen's strength explaining Emma is 10 years old, and was born with Cornelia de Lange Syndrome which presents many challenges. Additionally, Emma's older brother is on the autism spectrum. A year and a half ago, the family learned that Emma's father was diagnosed with pancreatic cancer and he passed away the day before Thanksgiving. This family shows what it means to be a tight unit. This year, Emma starts the event in the magic wheelchair built by Mr. Ramsey and Officer Rodriguez. She hoped many would support the event. Registration is online or via postcards and the event is held in partnership with the City of Boynton Beach, Hunters Run, the Greater Boynton Beach Foundation and the Realtors Association. Commissioner Romelus asked how many parks the City has and learned there were 28 parks. 0 Page 339 of 608 Meeting Minutes City Commission Boynton Beach, Florida February 7, 2017 D. Proclaim February 11th -17th, 2017 as 2-1-1 Awareness Week. Patrice Schroeder, Community Relations Specialist, will be present to accept the proclamation on behalf of 2-1-1 Helpline. Mayor Grant read the proclamation. He conveyed he received a call from someone on his cell phone asking about homeless shelters and he referred them to 2-1-1. The caller called back the next day advising they helped but she needed further help and he explained she still needed to call 2-1-1. He thanked 2-1-1 for their help in the Community as they are available 24/7. Sharon L'Herrou had heard about Karen Pietrafesa and her family noting even strong moms need support. They can be overwhelmed and 2-1-1- was available to assist them. She also noted the National Alliance for the Mentally III (NAMI) is also a close partner. Often there are resources many do not know about. In addition, they staff the calls for the National Suicide Hotline and if someone is desperate or distraught, they should be urged to call them. 12 A. Approve the request of Vice Mayor Mack McCray to distribute $500 of his Community Support Funds to Robert E. Wells Day. (Heard out of order.) Vice Mayor McCray requested $500 of his Community Support Funds be disbursed for the Robert E. Wells Day taking place in District II. Minister Wright is present and he spoke last meeting about the event. He thought the funds would help him get the event off the ground. Motion Vice Mayor McCray moved to approve. Commissioner Casello seconded the motion. Vote The motion unanimously passed. B. Approve the request of Mayor Steven B. Grant to distribute $250 of his Community Support Funds to Connect2Greatness, a non-profit organization.. An unidentified man noted board members Casandra Thaddeus, Cartier Scott and Andrea Smith Thomas were present. They started an organization for young African American the 6th to structure direction. the Sims Beach boys in the community and he thanked Mayor Grant for the start-up funds for 8th grade boys leadership academy. It is a 15 -week program emphasizing and things they need to keep young boys in Boynton heading in the right They will start with 50 young men in August working with schools, parks and Center. He thanked the Fire Chief for the advisory meeting held in Boynton and the City and Mayor Grant for their support and assistance to kick off the program. There are applications and registrations for participants starting in May as well Page 340 of 608 Meeting Minutes City Commission Boynton Beach, Florida February 7, 2017 as obtaining grown coaches/mentors to partner with the youth starting March 4t". More information will be provided at the next meeting. Vice Mayor McCray asked if the local churches were contacted and learned they had and some members were at the advisory meeting. Commissioner Casello asked about the eligibility requirements. Youth will obtain applications or the organization will get requests from the teachers, parents, guidance counselors and school administrators. The program will substitute sports only agendas to give youth something positive academically and socially that they will look forward to and be comfortable with. Vice Mayor McCray asked if the participants would be rewarded at the conclusion of the program and learned the organization has formed partnerships with TD Bank. They will have scholarships at the end of the completion of the program and community service projects, and participants will be rewarded by going to different facilities and parks and cultural centers to expose them to new experiences. Vice Mayor McCray commented this was the first time he was hearing about the organization and he directed Lori LaVerriere to draw $500 more of his money to supplement this organization. Commissioner Romelus asked if there was an affiliate group for young women/females and was told they do not have a sister organization, but Cassandra Thaddeus worked with the Women's Foundation. They do remarkable work with young women in the STEM field and there were several different opportunities for young women of color to participate through the STEM programs. Motion Vice Mayor McCray moved to approve Mayor Grant's and his additional amount. Commissioner Romelus seconded the motion. Vote The motion unanimously passed. It was noted the total amount approved was $750. C. Approve the request of Mayor Steven B. Grant to distribute $300 of his Community Support Funds to NAMI of Palm Beach County, a non-profit organization. Mayor Grant wanted to highlight this organization because of the shooting that occurred at Ft. Lauderdale airport by a mentally ill person. He wanted to ensure all that need help get the help they need. Katherine Murphy, National Alliance of the Mentally Ill (NAMI) Palm Beach County representative, explained they have been in existence for 34 years, and every state has [:1 Page 341 of 608 Meeting Minutes City Commission Boynton Beach, Florida February 7, 2017 a NAMI. They are the oldest grass roots mental health organization in the country and they support family members of those with a loved one with mental illness, the afflicted individual and the community. They provide education, advocacy and support and she was present to request funds to provide a 12 session, 36 hour, educational program to assist family members to learn how to live well with the mental illness. It is an evidence based program. They have 15 people in Boynton Beach on the wait list, and they wanted to bring the program to the City. The program is for those 18 years old and older. The feedback they have received from prior classes is it is life changing. Participants learn how to live well with the providers and how to cope and care for themselves. Motion Vice Mayor McCray moved to approve. Commissioner Romelus seconded the motion. Vote The motion unanimously passed. E. Proclaim the month of March 2017 as The City of Boynton Beach Firefighter Appreciation Month. Jeaneece Washington, Fundraising Coordinator for The Muscular Dystrophy Association will accept the proclamation. (Heard out of Order) Mayor Grant read the proclamation. Jeaneece Washington thanked the City Commission and Fire Chief Joseph for the opportunity to speak on behalf of the Muscular Dystrophy Association (MDA). Firefighters have been collecting funds for MDA for over 60 years to hopefully one day find a cure. She announced two drugs were released at the end of 2016: one for Duchenne and another for spinal muscular atrophy. She thanked all. Chief Joseph explained they will begin collections this Friday and their goal is again $30K this year. 5.0 PROPOSED RESOLUTION NO. R17-013 - Authorize the Mayor to sign a Sister City Agreement with Rauma, Finland. (Heard out of Order) Jeanne Heavilin, President, Greater Boynton Beach Sister Cities, explained this relationship started in June when they went to Finland and the City Commission approved establishing a formal Sister City relationship with Rauma, Finland. At the end of December, they forgot to ask for authorization for the Mayor to sign the official agreement. If approved, it will be sent to Rauma. They were starting to make good connections with the Finnish community in Palm Beach County. Mayor Grant will speak at a Finnish American Chamber of Commerce lunch next Friday at Benevenuto. She commented Finland is celebrating their 100th year of independence and Mayor 7 Page 342 of 608 Meeting Minutes City Commission Boynton Beach, Florida February 7, 2017 Grant will lead a delegation to meet the Mayor in Finland in June. She requested the Commission authorize the Mayor to sign the agreement. Motion Vice Mayor McCray moved to approve. Commissioner Casello seconded the motion. Vote The motion unanimously passed. Peter Makila, Honorary Counsel to Finland, was present and explained he has been working on this for the last five or six years, visiting several cities. This is the centennial year Finland was free from Russia. They have celebrations here and the speaker of the Finnish Parliament will be visiting on the 16th to the 19th. Mayor Grant will welcome them at Benevenuto on Friday and all were welcome to attend the Centennial Gala to be held on the 18th E. Proclaim the month of March 2017 as The City of Boynton Beach Firefighter Appreciation Month. Jeaneece Washington, Fundraising Coordinator for The Muscular Dystrophy Association will accept the proclamation. (This item was addressed earlier in the meeting.) Item 5 C PROPOSED RESOLUTION NO. R17-013 - Authorize the Mayor to sign a Sister City Agreement with Rauma, Finland. (This item was addressed earlier in the meeting.) 4. PUBLIC AUDIENCE INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at the discretion of the Chair, this 3 minute allowance may need to be adjusted depending on the level of business coming before the City Commission) Dodie Dinizo, 655 Riviera Drive, advised for the past two years, she has lived next door to a sober home. The occupants moved out at the end of December due to the moratorium, unfortunately in the beginning of January another group moved in. It is not a sober home, but a group of commercial people. She wanted to know how the occupants were allowed to rent the premises when there is a moratorium. She was told by the owner of a house, the occupants were doing a job in West Palm Beach and there are eight or more people in the home. She had no idea what kind of work they were doing and thought it was construction. Mayor Grant commented he will talk to the tax collector to ensure it is a vacation rental; otherwise Community Standards will review 1:3 Page 343 of 608 Meeting Minutes City Commission Boynton Beach, Florida February 7, 2017 the matter. She explained Mr. Pierre came to see her and was great, but it is not a summer rental, it is people working for a business. Commissioner Romelus understood from her conversations with Mr. Mack and her, this is an AirBnB. The individuals are temporarily renting out the home as they complete construction work and they will be leaving. If they are a nuisance, she can report it to the police, but it has nothing to do with the group home moratorium. Ms. Dinizo asked what comes after that as she lives in a single-family residence. Mayor Grant explained if someone wants to be a landlord, they have to obtain a Business Tax Receipt and it is allowed. The State of Florida dictates they cannot limit vacation rentals. Woodrow Hay, 427 NW 5t" Avenue commended the City Commission contributing funds to the various groups. The Boynton Beach Mental Health Committee works with NAMI and they do not receive funds from the county or anywhere else. The only means of funding they have is through contributions such as the City Commission. Currently, they are working and training Fire and Police Department personnel at Fire Station No. 5 on mental health first aid, teaching officers and others to be aware and informed about how to deal with those with mental illness. They have received funding from prior Commissions and he encouraged the Commission to consider the Boynton Beach Mental Health Committee. James DeVoursney, 2625 Lake Drive North, commended the Mayor for having the Town Hall meeting in view of recent violence in the community and thought it was great to get the leaders involved in discourse to discover solutions. One item that came to light is there is a serious communication issue in District II from the City to the residents and there is a lack of role models in the community. He thought at some point, there may have to be an advisory board on communication so they can communicate better with the citizens. He also thought at some point, a community liaison advisory board may be a great concept with Connect to Greatness, Coalition of Clergy and have a team to help coordinate these meetings so they happen on a regular basis. Vice Mayor McCray commented there is a meeting tomorrow night at 6 p.m. at the Carolyn Sims Center for the first anniversary of the Community Policing program and he would be present. He did not think there was a communication program, noting it was an impromptu meeting and the kinetic art event was occurring. The Mayor assured him they will be cognizant that communication is important. Mayor Grant noted the event on Wednesday is being held by the Community Redevelopment Agency. Bernard Wright, 713 NW 2nd Street, thought the meeting the Mayor held was great and understood it was an impromptu meeting but contended there is a communication problem and there could have been a greater turnout. He thought the City was moving in the right direction with the City calendar they received, showcasing some of the City's history. He wanted to be invited around the table in the future so they can get as much E Page 344 of 608 Meeting Minutes City Commission Boynton Beach, Florida February 7, 2017 Black history included in the calendar. He thought there was very little, and the calendar was white washed and he and others were offended. He announced February 7th was Robert E. Wells Day and they are holding the celebration on the 11th. He thanked Vice Mayor McCray for his contribution making the event better than it was last year. There are some contributors and the police should let people have fun with the bounce houses, D.J. and others to make it festive. He thanked all on the dais, Warren Adams, Historic Preservation Planner and the Historic Resource Preservation Board, and the Historical Society. He wanted the Historical Society to get more involved in Black History and commented he should have been at the table when the calendar was being compiled. The festival is from 10 a.m. to 5 p.m. between the Family Dollar store and the MLK Mini Market. The CRA provided a platform. Commissioner Romelus recalled Eleanor Krusell, Communications Manager, and some of the Historical Society members had been asking the community for photographs for months. Reverend Wright was unaware and had been to one of the Historical Society Christmas parties held every year, but was disappointed, since he initiated the research project they have not invited him back. The City requested residents provide photos and information on Facebook and several social media outlets. She did not think Rev. Wright was intentionally left out, the invitation was open. Rev. Wright differed. Ricky Petty, 970 N. Seacrest Boulevard, introduced himself as the new Project Director for Healthier Boynton Beach. He will be reaching out to the community and residents on Boynton Beach Boulevard regarding the initiative which is funded through the Palm Healthcare Foundation to improve healthy outcomes for family caregivers. He requested anyone interested in being part of the initiative contact him and he provided his phone number. Mayor Grant requested flyers for City Hall. Vice Mayor McCray noted the program is under the umbrella of P2P from St. John Missionary Baptist Church. No one else coming forward, Public Audience was closed. 5. ADMINISTRATIVE A. Appoint eligible members of the community to serve in vacant positions on City advisory boards. The following Regular (Reg) and Alternate (Alt) Student (Stu) and Nonvoting Stu (N/V Stu) openings exist: Arts Commission: 2 Regs and 2 Alts Motion Vice Mayor McCray nominated Lauren Huff as a regular on the Arts Commission. Commissioner Romelus seconded the motion. 10 Page 345 of 608 Meeting Minutes City Commission Boynton Beach, Florida February 7, 2017 Vote The motion unanimously passed. Motion Commissioner Romelus nominated Golene Louis as a regular on the Arts Commission. Vice Mayor McCray seconded the motion. Vote The motion unanimously passed. Motion Commissioner Casello nominated Clovis Moodie as an Alternate on the Arts Commission. Vice Mayor McCray seconded the motion. Vote The motion unanimously passed. Building Board of Adjustments & Appeals: 2 Regs and 2 Alts Motion Commissioner Casello nominated Daniel Berger as a regular member. Vice Mayor McCray seconded the motion. Vote The motion unanimously passed.. Library Bd: 3 Regs and 2 Alts Motion Vice Mayor McCray was privileged to nominate this applicant as she was on the Education and Youth Advisory Board and her application got stuck in the shuffle. He nominated Dr. Stephanie Hayden as a regular member on the Library Board. Commissioner Casello seconded the motion. Vote The motion unanimously passed. 11 Page 346 of 608 Meeting Minutes City Commission Boynton Beach, Florida February 7, 2017 Recreation & Parks: 2 Regs Motion Vice Mayor McCray nominated Elizabeth Pierce Roe as a regular member. Commissioner Romelus seconded the motion. Vote The motion unanimously passed. Motion Commissioner Romelus nominated Julie Mondello as a regular member. Vice Mayor McCray seconded the motion. Vote The motion unanimously passed. Senior Advisory Bd: 1 Reg and 2 Alts B. Appoint the Chair and Vice Chair of the Recreation and Parks Board in accordance with Ordinance 15-021. Mayor Grant commented they just appointed new members and they were not able to run for the Chair or Vice Chair. He asked if they would allow another meeting to see if there were other nominations. Vice Mayor McCray noted this Board was the only Board that had this Ordinance and inquired how this occurred. Lori LaVerriere, City Manager explained this was old language as historically the City Commission does not appoint the Chair and Vice Chair. This was an odd case when the Board was created. She requested the Board permit an amendment to the Ordinance to allow the Board to self - organize. Commissioner Casello thought dismiss the ordinance first instead of the other way around. Ms. LaVerriere explained they will bring back an amendment at the next meeting. There was consensus to do so. C. PROPOSED RESOLUTION NO. R17-013 - Authorize the Mayor to sign a Sister City Agreement with Rauma, Finland. This item was addressed earlier in the meeting. 6. CONSENT AGENDA Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with 12 Page 347 of 608 Meeting Minutes City Commission Boynton Beach, Florida February 7, 2017 all of the accompanying material to become a part of the Public Record and subject to staff comments A. PROPOSED RESOLUTION NO. R17-014 - Approve and authorize signing of an Agreement for Water Service outside the City limits with Gaspar Tomas & Juana Vargas Velasquez for the property at 7661 High Ridge Road, Lantana, FL 33462. B. PROPOSED RESOLUTION NO. R17-015 - Amend the Utility Capital Improvement Program (CIP) FY 2016-2017 budget, which will adopt amended budgeted appropriations and revenue sources. C. Authorize the use of Layne Christensen Company of Fort Myers, FL to perform mechanical integrity testing of the Class I injection well located at the West Water Treatment Plant (West WTP) for a lump sum price of $32,959. D. Approve utilization of the National Joint Powers Alliance (NJPA) Contract #011014 -SCA for "Sewer Cleaning, Hydro -Excavating, Inspection Equipment & Miscellaneous Services" with Sewer Cleaning Company of America authorized distributor, Pat's Pump & Blower of Boynton Beach for the purchase and delivery of a new "Workhorse Easement Machine with accessories" in the amount of $57,488.85. The NJPA procurement process satisfies the City's competitive bid requirements. E. Approve Change Order No. 6 to Purchase Order #130850 to Rohl Networks, LP in the amount of $60,000.00 for the Fiber Optic Cabling project, Bid No. 017- 2821-12/DJL, increasing the purchase order from $307,926.56 to $367,926.56. F. Accept the Fiscal Year 2016-2017 Budget Status Report of the General Fund and the Utilities Fund for the three (3) month period ended December 31, 2016. G. Legal expenses - December 2016 - Information at the request of the Commission. No action required. H. Approve release of two restoration bonds in the amount of $49,774.89 (Phase 1A) and $22,775.12 (Phase 1B) for the site restoration of Cortina at Boynton Village Project. I. Accept first quarter report on operations of the Schoolhouse Children's Museum and Learning Center for FY16-17. Mayor Grant pulled this item to let Suzanne Ross talk about the Schoolhouse Children's Museum. 13 Page 348 of 608 Meeting Minutes City Commission Boynton Beach, Florida February 7, 2017 Suzanne Ross, Executive Director, Schoolhouse Children's Museum, explained the First Quarter Report showed a loss of about $4,911 which is the result of several factors. She explained the Museum budgets on a breakeven basis. Visits to the Museum increased from 23,000 people in 2014 to 36,000 in 2016 which meant it was necessary to add staff and conduct programs, evaluate existing programs, and plan and promote new ones. She advised growth at that rate is unlikely to continue. The space in which the Museum operates has changed. There has been an increase in competition in the number of preschools offering VPK. As a result, they have to reevaluate programs, their operations and identify opportunities to expand the Museum's reach. One opportunity recently developed and submitted for grant funding is called Museum on the Go. The programs are designed to bring Museum programs to area preschools. She requested the Commission note the first quarter loss is a non- cash loss. Depreciation for the quarter was $13,685. She noted it was not their intention to operate at a deficit and she will monitor the budget carefully. In addition to pursuing of grant funds for new programs, they have potential remedies to mitigate loss if necessary. Ms. Ross explained staffing has leveled off and that it takes time to recruit, hire and train a team to serve the community and bring visitors to Boynton Beach. As of December 2013, when she joined the team, the cash reserve at the Museum was $55,669 and the museum was running a deficit of $41,888. Current cash reserves were at $219,379. Commissioner Casello noted the museum was almost closed when he was first elected. Under her leadership, she turned the Museum around and he thanked her for her hard work. Vice Mayor McCray pointed out the Museum was featured in many magazines and he praised Ms. Ross. Motion Vice Mayor McCray moved to approve. Commissioner Casello seconded the motion. WIR The motion unanimously passed. J. Approve the minutes from the Regular City Commission meeting held on January 17, 2017. Motion Vice Mayor McCray moved to approve the Consent Agenda. Commissioner Casello seconded the motion. iiEl Page 349 of 608 Meeting Minutes City Commission Boynton Beach, Florida February 7, 2017 Vote The motion unanimously passed. 7. BIDS AND PURCHASES OVER $100,000 A. Approve the purchase of new and replacement vehicles as approved in the FY2016/2017 budget in the estimated amount of $1,753,635.00 by utilizing the following contracts: Florida Sheriffs Association Contract # FSA16-VEL24.0 and FSA16-VEH14.0. Motion Vice Mayor McCray moved to approve. Commissioner Casello seconded the motion. Mayor Grant asked staff to look at electric vehicles as an option. He acknowledged they are more expensive, but there are a lot of charging stations. He thought it could be a pilot program. Vote The motion unanimously passed. B. PROPOSED RESOLUTION NO. R17-016 - Award the Bid for Roof Re - Coating for Fire Station No. 5, Bid No. 008-2210-17/JMA and authorize the City Manager to sign a contract with Solarguard Roofing, Inc. of Boca Raton, FL as the lowest responsive, responsible bidder in the amount of $168,500 with a 10% contingency for a total approved amount of $185,350. Motion Vice Mayor McCray moved to approve for discussion. Commissioner Casello seconded the motion. Vice Mayor McCray noted the building was less than 10 years old. Kevin Ramsey, Project Manager, explained the building was constructed in 2009. The roof was epoxy based which calls for maintenance every five years. Due to budget constraints, the roof needs to be recoated. Commissioner Casello asked about leaking from solar panels. Mr. Ramsey explained the building had precast panels. There is a joint between every so many feet of wall that needs to be calked and coated, which was also included in the maintenance. Leaking at the flashing by the parapet wall is also being addressed. 15 Page 350 of 608 Meeting Minutes City Commission Boynton Beach, Florida February 7, 2017 Vote The motion unanimously passed. 8. CODE COMPLIANCE and LEGAL SETTLEMENTS - None Ms. LaVerriere introduced Mark Woods, the new Community Standards Director, who started this Monday. He has many years of experience with several municipalities in the Code Compliance and fire -related inspection fields. She announced he was from Lake Worth, and the City is delighted to have him aboard. Chief Joseph introduced Mark Woods, and explained he has over 30 years of Code Enforcement and Community Standards experience. He has a Bachelor's degree in Political Science from Bethune Cookman College, a Certificate of Leadership from the University of Virginia, and over 15 years in leadership and management. The department is reorganizing and moving forward with the new division and this is the last cap stone for the leadership team to be in place. Mark Woods was excited for the opportunity to serve and advised he looks forward to bringing his experience and best practices to the City, moving the division and unit into the 215 century. A great foundation was already laid. Vice Mayor McCray welcomed Mr. Woods. Commissioner Casello noted Lake Worth spoke highly of him. 9. PUBLIC HEARING 7 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS The City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission. A. PROPOSED ORDINANCE NO. 17-005 - FIRST READING - Approve and amend Part III, Land Development Regulations, Chapter 3, Article IV, Section 3.D use matrix notes, number 103, striking pilot program language and codifying landscape debris stockpiling use and land development regulations. Attorney Cherof read proposed Ordinance No. 17-005 by title only on first reading. Andrew Mack, Development Director, explained Ordinance 14-019 was created as a pilot program adopted by the City Commission on August 15, 2015. It was created for the M1 zoning district and it allowed preexisting properties that stockpile to be grandfathered in for 12 months. After the 12 months, the operator had to apply for a Conditional Use approval. The Ordinance is set to sunset February 15, 2017. A map identifying all the M1 zoning districts was viewed. The Land Development Regulations require affected properties to have a minimum of 0.5 acres, a minimum 20 foot access 16 Page 351 of 608 Meeting Minutes City Commission Boynton Beach, Florida February 7, 2017 road around the stockpile, be set back at least 30 feet from residential property and 25 from all other property lines. There must be a screening wall or fence and when it abuts residential it must have a landscape barrier. The hours are limited from 8 a.m. to 6 p.m. on weekdays and Saturday from 8 a.m. 12 p.m. The pile must be no higher than 12 feet and during droughts, could be reduced to 6 feet. The pile is required to be covered by a breathable blanket or sprinkler system approved by the Fire Marshall. The fire regulations were to have a minimum setback of 25 feet from a commercial building and 40 feet from a residential building. Each pile was to be churned once per week and a log maintained on site. A picture of the location was taken and a site visit was conducted in January. The pile in the foreground was 12 feet high and another pile was 8 feet. Prior to the adoption of the Ordinance, the City had no provision for vegetative matter storage in the City. The regulations allowed for temporary storage of the matter as a conditional use in the M1 zoning district after they met site specific and operational requirements. The City issued one Business Tax Receipt for landscape debris to Mignano Tree Care at 301 SE 10th Avenue and staff conducted several compliance inspections. Two violations were noted on March 14th for the churning maintenance log and sprinkler coverage and another for the pile height and maintenance log and sprinkler coverage on September 16th. Once Mignano's was notified of the violation they corrected all the violations within the stipulated time. There was another violation for sprinkler coverage as water pressure is involved and the Fire Marshall noted some adjustments were needed. They are scheduled to return February 15th to review them. Mayor Grant had commented he visited the site and learned there were violations regarding the sprinklers. They had 15 days to correct the matter and the Mignano's were looking to add additional sprinkler heads and install a well and pump. He saw there were 40 palm trees, and has seen pictures of the pile over the fence and wanted to reduce the maximum height from 12 feet to 9 feet. He would rather have the stockpile used for composting than the vegetative matter be burned. Vice Mayor McCray commented when the trees grow taller they can raise the pile height. Commissioner Casello had visited the property noting it was clean, but there was a question about rats and roaches. He did not observe any rat problem and walked the property of an adjacent business owner who did not experience any rat or roach problems. He also walked the property of the complainant and took pictures of the fence. He recommended reducing the pile height a few feet. The business owner comes over on a daily basis and there is a fairly new churning machine on the premises. As to the sprinklers, there was a pressure issue he will address. Commissioner Romelus wanted to negotiate a middle ground as there is a nuisance for the neighbors so the parties can live peacefully. Vice Mayor McCray thought they met the specifications the City Commission imposed and favored letting them operate like a normal business. 17 Page 352 of 608 Meeting Minutes City Commission Boynton Beach, Florida February 7, 2017 Attorney Cherof clarified the Ordinance was not site specific; the discussion is about extending it City wide. David Katz, on behalf of the owner and as a friend and not a lobbyist, explained the Ordinance indicates they have to churn the pile once a week; however, they churn it once a day and sometimes twice. Mignano's was willing to lower the height to 10 feet. Once the Areca Palms reach maturity, they will have grown to 14 or 15 feet and they would then like to return the pile size to 12 feet because it will be hidden. Mayor Grant favored having another pilot program with language in the Ordinance regarding coverage and height limit to get the extra three feet. Mr. Mack explained if the Commission reduces the height, they can raise it at another time. When the vegetative buffer grows to a certain height, it could be reconsidered. Commissioner Romelus asked if the vegetative buffer was included in the Ordinance and learned it was. She asked if the abutting fence could be a commensurate height to the pile. Mr. Mack reiterated the regulations are not site specific to the Mignano site, it is to the use. Staff can add regulations when the Ordinance returns for second reading. Typically landscape buffers deal with compatibility as contained in the Code. She understood Areca Palms take a while before they grow to the height where it would screen this area. She favored the Ordinance already requiring the fence be a specific height so the pile is already blocked. Mr. Mack explained it could be written in. Commissioner Casello asked if this lot would be grandfathered because there is already a fence surrounding Mignano's property. He questioned why force the owner to put up a 10 foot fence. Mr. Mack explained the pilot program would cease to exist, and it would be new regulation that would be added if amended. Areca palms grow to 15 to 16 feet and Commissioner Casello did not favor adding another financial burden by increasing the height of the fence when the palms would be growing Mr. Katz explained if the height is reduced to nine feet, it reduces the amount of vegetative matter they can bring in by 25% as opposed to 10 feet which is 16%. Areca Palms grow about three feet a year and they have already been planted and are slightly over the fence. Even at 10 feet, the pile would not be visible in a year. Mayor Grant favored a nine foot height. Commissioner Casello favored capping the height at 10 feet as did Vice Mayor McCray and keeping the sprinklers in good working order. Commissioner Romelus asked how many workers Mignano employs and learned the company started in 1976 and has 90 employees. Ninety-five percent of the employees live in Boynton Beach and have been with the company for over 30 years. If the City shuts down the program, they will lay off 14 employees. They take the compost to Martin County where it is processed, sold organically and bagged by Scotts. in Page 353 of 608 Meeting Minutes City Commission Boynton Beach; Florida February 7, 2017 Angel Jones expressed her disappointment in the Commission because when she attended the last City Commission meeting, Commissioners Romelus, Katz and Mayor Grant said they would oppose it. Her father, she and her brother see the rats and roaches. Mignano had been paying the exterminator bill, but stopped when she contacted the State Representative. He came to her mother's house and threatened her. She has been fighting the issue for seven years. She thought the Commission would not want the pile next to their home. She understood 14 employees would be impacted, but she contended it is a dump in the middle of the City with roaches, rats and snakes and asserted just because some of the Commission members did not see them during their visit did not mean they are not there. She explained they spent $100 a month for an exterminator and offered to take pictures and bring them to the Commission. She pointed out the height of the pile does not stop the roaches or the smell and there are other violations including leaving the gate open which allows kids to run around when no one is there. She advised they start at 7 a.m. in the morning, not 8 a.m. and there are other violations. Commissioner Casello explained he visited the site unannounced and what he observed in the industrial type area were trailer trucks and wrecked cars. He thought Mignano had the best looking lot there. He was assured by the adjoining neighbors they come on a regular basis and churn the pile and he did not observe any smell. Ms. Jones explained it was the issue about the roaches and rats. Commissioner Casello explained there are roaches in South Florida. He specifically asked about the rats and was told he had not seen any. Ms. Jones explained she would bring Terminex to the meeting because both the exterminator paid for by Mignano and the family she pays for told her the roaches were from the dump. Vice Mayor McCray asked if her parent's had fruit trees in the yard and learned they did. He noted Ms. Jones had previously made a comment an owner was trying to sell his property but could not. He advised the house was overpriced and someone was killed in the home which may be why no one was buying it. Ms. Jones disagreed. Her parents have been at the property for 20 years and Mignano has been stockpiling for seven years, which her mother was fighting. At first they were dumping illegally. They were cited when she called the State Representative. She asked the City Commission to rethink their position. Mayor Grant explained it was in an M1 Industrial property and it has always been, and there may be something a lot worse that could be allowed at the premises. He commented the family knew it when they purchased it. The Commission is trying to alleviate the height and they need economic growth in the City as there are not enough jobs available. She requested it be moved next door to his building and was told he does not own the land. Commissioner Romelus explained Mr. Mignano had indicated to her he was willing to work with her and they can sit down and meet. She agreed use was is inconvenient, but the owner was willing to work and she would support him. 19 Page 354 of 608 Meeting Minutes City Commission Boynton Beach, Florida February 7, 2017 Commissioner Casello favored giving another 18 -month extension, lowering the pile to 10 feet and when the Areca palms grow, the Commission could allow the pile height to return to 12 feet and decide then if the pilot program would be a permanent provision. There was consensus to allow Commissioner Casello's version. Mr. Mack reminded the City Commission at that point it would have to come back for a Conditional Use approval. City Clerk Pyle called roll. Vote The vote was 4-0. 10. CITY MANAGER'S REPORT A. Accept the FY2015/2016 ADA Annual Update. Debbie Majors, Grants and ADA Coordinator, explained 2015 was the 25th Anniversary of the Americans with Disabilities Act (ADA) being signed into law. The City Commission reaffirmed its commitment to work towards full compliance. In June 2015, Ms. Majors became the first ADA Coordinator to serve as a resource to employees and the public to coordinate the City's compliance effort. She announced they made a lot of progress this year. The City first reviewed its current practices and policies and created a transition plan which resulted in the City currently being in full compliance with ADA for governmental service. The City's Capital Improvements Program was included in the transition plan to ensure physical barriers were addressed. They reviewed employment policies including the hiring process and orientation of new employees and job accommodations and established funding mechanisms to support educational improvements in communication, programs and services to the public and employees with disabilities. The program funding comes from a portion of the illegal parking in designated handicapped parking spaces. The Police Department policies and Emergency Management plans were reviewed for inclusion and the Fire Department reviewed hurricane preparedness community talks with the Palm Beach County Association of the Deaf and conducted a lot of community outreach. The City developed a City-wide ADA training program for employees and as a result, Boynton Beach is the first City to have the designation of an autism -friendly business. Boynton Beach is on its way to becoming a deaf friendly business and now have communication cards in police vehicles. If an officer comes across an individual who is deaf and uses sign language, this is a first point to start communication with the individual. Video remote interpreting services which is similar to face time, would allow a first responder, through the use of a tablet, to be connected to a live sign language NN Page 355 of 608 Meeting Minutes City Commission Boynton Beach, Florida February 7, 2017 interpreter creating a three-way conversation. They are currently available in City Hall in the front lobby. They are also located in the Library and the Recreation and Parks Department. The City has an inclusion support team consisting of the Coalition for Independent Living Options; Deaf Services with Gulfstream Goodwill Industries; the ARC of Palm Beach County; Lighthouse for the Blind of the Palm Beaches, also under Gulfstream Goodwill Industries; the Center for Autism and Related Disabilities at FAU; Gold Coast Down Syndrome Organization; the Autism Resource Teacher with Congress Middle School; and an employee on staff in the Recreation and Parks Department that is a Recreation Assessment Specialist. There are several success stories included in the report in the meeting materials that is available to the public on request. The City has had a career exploration internship with a student from South Tech, and a six-year old girl with autism and epilepsy enrolled in the summer camp program last year. She started out isolated and unsure of herself and by the end of summer, was fine. Another success was graduating high school seniors who received hearing aids though the School District are required to return them when they graduate to be refurbished for other students. She approached the inclusion support team and they approached the Kiwanis Club who held a fundraiser. They partnered with Ears to the Future Audiologist, and graduating seniors needing hearing aids received them. The focus for 16/17 is to continue education with employees and the public and offer more inclusive opportunities in the City's recreational programs, special events and continue to update technology through the City's website. The Kinetic Art and Symposium event had sign language interpreters giving tours and hearing individuals joined the tour as well. A new program called Silent Painting Parties is being introduced at the Art Center and taught by a deaf instructor. Flyers are in the back of the room. She noted many people with disabilities cannot find employment and start up their own businesses. Forty-eight City employees took a basic sign language class which is down to eight moving on to an advanced level. Ms. Majors explained the effort is not about rescuing those with disabilities. It is about investing and removing the physical, cultural, economic, communication, mobility and attitudinal barriers that impede people with disabilities. She thanked the City Manager and City Commission for allowing her to coordinate the effort and work with the public. It is a great experience and she was proud of the City for embracing it. Vice Mayor McCray asked how she was getting the word out to the community and learned some of it is through social media. Every program and opportunity for people to get involved goes out through Ms. Krusell and all regular media channels. The Palm Beach Post will have a story about Shivon Jackson Schmitz, the Silent Painting Instructor. Ashley Walters, WPTV Channel 5, has come and visits, and was also present at the Kinetic Art VIP night. It is important to let people know what is happening. Lastly, if anyone in Chambers has trouble hearing, the City has assisted listening devices with free reusable earbuds. The Recording Secretary will check out the device to the user who 21 Page 356 of 608 Meeting Minutes City Commission Boynton Beach, Florida February 7, 2017 will return it at the end of the night. A flyer in the back of the room alerts attendees the devices are available for any meeting in the Chamber. Commissioner Romelus preferred they be made available for other public events and the budget hearings, which are not held in Chambers. 11. UNFINISHED BUSINESS A. Consider staffs summary of the subject request and possible amendments to the City's Land Development Regulations, and provide direction to staff relative to the addition of zoning regulations within the LDR Chapter 3, Section 3.D (Zoning Matrix and Notes) that would allow medical offices as accessory uses to a residential development. Mike Rumpf, Planning Director, explained staff contemplated a possible amendment to the zoning regulations to support a medical clinic accessory within a Planned Unit Development (PUD) or a residential development while preserving the environment in a residential area. Currently such regulations do not exist. An accessory use is defined as incidental to a principal use and must be located on the same premises as the principal use. There are some examples in the regulations, but not a medical clinic within a residential environment. Restrictions staff would consider would be a limitation on the type of district such as only PUD's, requiring conditional use approval to allow for a case-by-case review and greater scrutiny, application of standards in certain developments, if appropriate and be limited to no signage, limited services and types of medications dispensed, hours and size restrictions keeping in scale with a given residential community. Commissioner Casello asked about schedule two medications and learned they are the treatment medications that may be in substance abuse treatment programs. Vice Mayor McCray commented there are a lot of assisted living facilities and if they want to have a clinic within that boundary, they can see Planning staff. Mr. Rumpf explained these are possible amendments for the City Commission to consider. He explained some development proposals include a small clinic. He asked about the next step and learned it was to direct staff to put standards in the Ordinance for future consideration. Motion Vice Mayor McCray moved to direct staff to do so. Mayor Grant opposed the item based on any residential district having a pharmacy available and thought by having a medical facility in residential areas, they cannot limit the clinic to certain types of care. His fear is a medical facility conducting drug testing of residents at facilities. He preferred a clinic be in a commercial area and noted there are 22 Page 357 of 608 Meeting Minutes City Commission Boynton Beach, Florida February 7, 2017 plenty of concierge doctors and nurses. Prescriptions are available over the internet. He thought there could be issues moving forward. Vice Mayor McCray asked if they can have a clinic without the pharmacy. Mr. Rumpf explained it indicates not dispensing. The Land Development Regulations have various sections that would regulate dispensing and there were special regulations for pharmacies which arose from the pill mill issue. Mayor Grant wanted to eliminate any provision for drug testing. Vice Mayor McCray commented the clinic is for seniors. Commissioner Casello did not think it would be just for senior citizens, it could be instituted in any gated community. He thought it was a slippery slope and it would be hard to monitor. He questioned the purpose if they cannot obtain any medication or dispense medication and thought the limitation handcuffed the clinic. Vice Mayor McCray directed staff to see if there were any facilities in Broward or Dade County doing something similar and bring back a report. There was consensus to do so. 12. NEW BUSINESS A. Approve the request of Vice Mayor Mack McCray to distribute $500 of his Community Support Funds to Robert E. Wells Day.. (This item was addressed earlier in the meeting.) B. Approve the request of Mayor Steven B. Grant to distribute $250 of his Community Support Funds to Connect2Greatness, a non-profit organization. (This item was addressed earlier in the meeting.) C. Approve the request of Mayor Steven B. Grant to distribute $300 of his Community Support Funds to NAMI of Palm Beach County, a non-profit organization. (This item was addressed earlier in the meeting.) D. Appoint the Recreation & Parks Advisory Board to serve as the committee that will review the proposed renaming of Boynton Village Dog Park and allow the opportunity for public input at an upcoming Advisory Board meeting. Commissioner Casello noted Officer Joe Crowder, a K-9 Officer died. He commented one of his first goals, when elected, was to get a dog park. He noted the developer of Cortina built a small dog park. He reached out to JKN Developers and Mr. John Markey after he consulted with the Police Chief and the Crowder family, to name the park Joe Crowder Park. Mr. Markey supported the idea and was willing to install a bronze bust of a dog and expand the park. He commented it was a win-win for Boynton Beach and it 23 Page 358 of 608 Meeting Minutes City Commission Boynton Beach, Florida February 7, 2017 pays tribute to a great Officer and the K-9 unit dogs. He requested the City Commission approve the name change. Vice Mayor McCray favored the request, but thought the name should just be changed. Commissioner Casello wanted to go through proper channels. Mayor Grant agreed with the Commissioner Casello, Recreation and Parks should review it. Motion Commissioner Romelus moved to approve. Commissioner Casello seconded the motion. Vote The motion unanimously passed. E. Commission discussion of civil citation for small quantity marijuana possession. Mayor Grant explained County police officers have the discretion to either charge people with a first degree misdemeanor or confiscate small amounts of marijuana and issue a warning, but there is no record of the warning. He noted the City will have body cameras and the incident is videotaped. He wanted the Officer to indicate they are not happy with the person having marijuana. He commented there is no such thing as having a medical marijuana card, so he wanted to have the option of instituting a $100 fine or less or community service at $10 an hour if they cannot pay. He has seen too many video games, movies and music that glorifies marijuana and it was not a positive image to give. Marijuana will be constitutionally legal to have in Florida and he wanted to send a message it is a crime, not to the level of a first degree misdemeanor, but as a municipal infraction. Commissioner Casello asked Chief Katz if the measure would impede the police. Chief Katz explained because it is a misdemeanor, Officers can decide if they want to charge someone and the body camera video is inconsequential. The Officers charge individuals when it is in their and the community's best interest to charge. They rarely take someone to jail for marijuana under 20 grams. Vice Mayor McCray asked if there was a need to put this in place. Chief Katz responded he has some concerns. While legal in Florida as a medical substance, it is still considered a Schedule 1 federal drug. There are potential challenges and pitfalls regarding a civil citation that constitutes a federal crime and they could potentially risk losing federal grant monies for not adhering to federal law. The Police Department collects about $100,000 a year in grant money and it will take a lot of civil citations to make that up. The Department would not break even and he did not think it was an option they need for the enforcement of the law. Mayor Grant thought someone who has a small amount should not go away free. He thought a fine was a better lesson not to repeat the infraction,. 24 Page 359 of 608 Meeting Minutes City Commission Boynton Beach, Florida February 7, 2017 Commissioner Romelus thought it should be discussed in the future and did not want to jeopardize the grant funds. Mayor Grant commented other municipalities have the provision and they should look to see if they have lost their funding. Chief Katz noted there were changes in the Federal government as with sanctuary cities and the threat to lose federal funding. His concern was the trend. Mayor Grant agreed to discuss the issue in a year or two after the State comes up with legislation regarding medical marihuana. F. Commission discussion regarding Citizen Oversight Committee Mayor Grant explained the One Cent Surtax will generate $4 million for the City per year, but requires a Citizen Oversight Committee. There are three options. One is offered by the County, another by the Palm Beach County League of Cities, and the third is a committee the City Commission nominates or the City Manager nominates. The Citizen Oversight Committee is to ensure the City spends the money on the items they submitted. Commissioner Casello favored handling it in house and wanted the City Manager pick a review team consisting of who she thinks is appropriate. There was consensus the City Manager will pick three individuals to move forward. Ms. LaVerriere explained the Committee will meet once or twice a year. The Ordinance provides for monthly meetings or as deemed necessary to review revenue received for the projects the City Commission approved and their related expenses. The Committee has to provide an annual report and Tim Howard, will be the staff liaison to the committee. The Palm Beach County League of Cities created an Oversight Committee to support small cities and smaller cities will be reviewed by the county -wide committee. They are looking for engineers, those with capital experience and some type of financial background. Vice Mayor McCray noted the Committee can meet more frequently if needed. Commissioner Romelus explained the City already has a list of capital improvement projects. Ms. LaVerriere explained they will bring forward a more specific list in the next month, but the funds are effectively used for capital improvement. Commissioner Romelus asked if pressing projects could be bumped forward and learned they could. She wanted the Board to be five members and not three. Vice Mayor McCray inquired if the City has received any funds and learned the State will not begin distribution until the end of this month and until a committee is established and seated. Staff will bring a resolution back at the next meeting. Mayor Grant commented many people want to spend the money next year and inquired if they should come to the budget hearings. Ms. LaVerriere also noted the County League of Cities asked if the City Commission was okay with nominating City Engineer, Jeff Livergood, to sit on their County Committee. They wanted a formal nomination. 25 Page 360 of 608 Meeting Minutes City Commission Boynton Beach, Florida February 7, 2017 Motion Vice Mayor McCray moved to approve. Commissioner Romelus seconded the motion. Mayor Grant opposed out of concern Mr. Livergood would not have enough time for his City duties. Ms. LaVerriere had previously discussed it with Mr. Livergood and it was fine. Commissioner Romelus asked if some of the funds can go to redevelop Boynton Beach Boulevard and learned they could. Mayor Grant explained when he went to the Cultural Council and Rena Blades, President, indicated 15 percent of the funds could be used for cultural items and business development. It was not just for capital improvements. Ms. LaVerriere commented the County would allocate some funds to the Cultural Council. 13. LEGAL A. PROPOSED ORDINANCE NO. 17-004 - SECOND READING - Approval of ordinance limiting future burials to City residents; and request a motion to approve changes to the Cemetery and Mausoleum Rules and Regulations providing clarity, eliminating unnecessary language and deleting any reference to the Cemetery Board or Board of Governors. Attorney Cherof read proposed Ordinance 17-004, by title only on second reading. Motion Vice Mayor McCray moved to approve. Commissioner Romelus seconded the motion. Mayor Grant opened public audience. No one came forward. City Clerk Pyle called the roll. Vote The vote was 4-0. Attorney Cherof requested a separate motion to amend the Cemetery Rules and Regulations by bringing it up to date and deleting reference to the Board of Governors and substituting the City Manager. Motion Vice Mayor McCray moved to approve. Commissioner Romelus seconded the motion. 26 Page 361 of 608 Meeting Minutes City Commission Boynton Beach, Florida February 7, 2017 1Y=4 _1_ The motion unanimously passed. B. PROPOSED ORDINANCE NO. 17-006 - FIRST READING - Approval of Ordinance amending Chapter 26, Water, Sewer and City Utilities, by creating a new section 26-8.2 entitled "Water Service/Annexation Agreements." Attorney Cherof read proposed Ordinance No 17-006 by title only on first reading. All water service agreements for structures outside the City limits have to come to City Commission for approval. This would streamline the process by having the City Manager or Utilities Director sign the agreement; however, release of an annexation agreement would come before the City Commission. Motion Vice Mayor McCray moved to approve. City Clerk Pyle called the roll. Vote The vote was 4-0. Mayor Grant announced the Sailfish Cafe is open in the Library. It has great food and is run by the Secret Garden Cafe. Kids meals are available for $3, with a drink, a side and a dish. Commissioner Casello requested adding the Town Square bidding process to the next agenda. The top three firms were shortlisted, but he wanted a discussion why not all four be involved. Since it is at no cost to the City, he did not see the need to eliminate anyone from the process. Mayor Grant requested it be put on agenda. 14. FUTURE AGENDA ITEMS A. Joint City Commission/CRA Workshop for six month update on 2016 strategic plan at the Intracoastal Park Clubhouse (IPC) at 3:30p.m. - March 28, 2017. B. Monthly Departmental Presentations: Community Standards - February 21, 2017 Library - March 6, 2017 Communications/Marketing - March 21, 2017 C. Consider adopting a Chronic Nuisance Ordinance February 2017. PAFA Page 362 of 608 Meeting Minutes City Commission Boynton Beach, Florida February 7, 2017 D. Discuss cancelling the July 4th City Commission meeting - April 4, 2017 15. ADJOURNMENT Motion Vice Mayor McCray moved to adjourn. Commissioner Casello seconded the motion. Vote The motion unanimously passed. The meeting was adjourned at 8:52 p.m. ATTEST Judith A. Pyle, CMC City Clerk 8q, j uua 1 - Catherine Cherry Minutes Specialist W CITY OF BOYNTON BEACH Mayor - Steven B. Grant Vice Mayor - Mack McCray Commissioner - Justin Katz Commissioner - Christina Romelus Commissioner - Joe Casello Page 363 of 608 7.A. REQUESTED ACTION BY COMMISSION: Award the "Bid for Wastewater Odor Control Chemicals and Services" Bid No. 013-2821-17/JMA, to USP Technologies of Atlanta, GA, as the lowest, most responsive, responsible bidder, for a two year period for the estimated annual expenditure of $215,000. EXPLANATION OF REQUEST: BID TERM: APRIL 1, 2017 TO MARCH 31, 2019 The City has been piggybacking a Contract for Sulfide Odor Control between the City of Punta Gorda and Evoqua Water Technologies, Agreement No. 2010107 to provide odor control with the use of hydrogen peroxide. On August 2, 2016, City Commission approved a one-year extension to this Agreement with the same terms, conditions and pricing of $3.56 per gallon through August 21, 2017. In an effort to secure services specifically directed toward solving the City's wastewater odor control for the Utilities expanding collection system; Procurement Services issued a bid for Wastewater Odor Control Chemicals and Services on December 5, 2016. Procurement Services opened three proposals submitted in response to the bid on January 18, 2017. The recommended vendor, USP Technologies, will provide services as outlined in the bid documents for continuous hydrogen sulfide odor and corrosion control protection of the City's wastewater collection system structures. These structures include force mains, gravity mains, manholes and pumping stations. In addition to providing chemicals for odor and corrosion control, the awarded vendor will be responsible for providing: • Chemical storage and feed equipment; • Hydrogen sulfide monitoring services; • Wastewater analysis; • Chemical inventory management; • Chemical feed rate optimization. The vendor shall provide on-going optimization of chemical dosage rates. • Maintenance of chemical dosing equipment. The vendor will provide weekly inspections of equipment. • Safety training assistant for City of Boynton Beach Utilities Department personnel. The vendor shall provide yearly safety training for specified City employees at designated times and location. • Assistance in managing residents' complaints. • Monthly chemical usage reports. USP Technologies (US Peroxide) has proposed performing these specified services for weekly monitoring and chemical usage for the daily rate of $583.44, providing a cost savings of over $65,000 per year compared to the second lowest bidder. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The City of Boynton Beach Utilities Department will utilize the hydrogen peroxide by dosing the chemical at various lift stations within the wastewater collection system to control odor and inhibit corrosion in the sanitary sewer collection system. Odor control is an important function of wastewater collection and pumping to minimize adverse environmental issues for customers living or working near the pumping stations. Page 364 of 608 FISCAL IMPACT. Budgeted Funds for this expenditure are available in account 401-2816-536-52-35. ALTERNATIVES: Continue to piggyback the City of Punta Gorda Agreement for Odor Control. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type D Memo D Tab Sheets D her REVIEWERS: Department Finance Finance Legal City Manager Description Utilities Staff Recommendation Tabulation Sheets USP Technologies Proposal Reviewer Action Date Howard, Tim Approved 2/10/2017 - 9:08 AM Howard, Tim Approved 2/10/2017 - 9:09 AM Swanson, Lynn Approved 2/13/2017 - 10:01 AM LaVerriere, Lori Approved 2/16/2017 - 9:20 AM Page 365 of 608 Alibrandi, Julianne From: Paterniti, Joseph Jr. Sent: Wednesday, February 01, 2017 9:02 AM To: Alibrandi, Julianne 7ubjeft- RE: Wastewater Odor Control Chemicals and Services Thank you veary much Julianne, After our review of the submIttals, It appears that USP Technologies is the apparent quallfled low b idder and will provide the best value to the City. Please prepare an agenda Item to award the Bid to USP Technologies. Thank you again for your assistance wits this Regards, Joe America's Gateway to the, Gulfstream From: Alibrandi, Julianne Sent: Thursday, January 19, 2017 5:22 PM To: Paterniti, Joseph Jr. <PaternItLJ a > 10 Id tahillatin - I a i CA %AXIIII F! 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IL@i,= Irsa PI M: LVA My -11 fl - =M - P • hnologie SoitAtforla for a dean onvironm] Mil 0 417 1 t;IIIINEWSAI 010 apecilluallons, 11FIGIL Mment along InarEcTuMe's17 the documents requested within the bid: • Bidder Acknowledgement • Bid Proposal • Affidavits, Confirmations & Acknowledgements • Evaluation & Recommendations • About USP Technologies • References • Program Team • Order Placement & Coordination of Service • Safety & Quality • Equipment Systems & Monitoring • Safety Data Sheets M-MIUMM-Wir-ILOF =M fl ll — ';9INWnYWUI W respect to submission of this proposal. Should you have any questions concerning our submittal, please contact me directly at 404-352-6070. Sl 6 And Nang _'c USP Technolo , S Assistant Secretary USP Technologies umptechnologleal 900 Circle 75 Parkway NW, Sdte 1330, Atlanta, GA 30339 lmjentachnologies.earr Phone: 404-3524070 Fax: 404-352-6077 InfoCusplachnolol, Page 370 of 608 rY., P e,,!hno1og1es-----y TABLE OF CONTENTS SECTION A. Bidder Acknowledgement..................................................................................... B. Bid Proposal ........................................................................................................... C. J ............ D. Evaluation & Recommendations.......................................................................® 14 E. About USP Technologies.................................................................................... 25 H. Order PlacementI..................................................... 31 Quality .................................................................................................... 32 K. J.................................................................................... 36 Appendix.................................. Appendix 2: List of Other Technologies ........................................................... as Page 371 of 608 11 C USP technologies" 1:177-wlw - 7. Additiorml Information about USP Technologies ftge g Page 372 of 608 Submit Bids To: PROCUREMENT SERVICES 100 E. Boynton Beach Boulevard P.O. Box 310 Boynton Beach, Florida 33425-0310 Telephone: (561) 742-6322 I L' 11m, � J-n- All awards made as a result of this bid shall conform to applicable sections of the charter codes of the City. Name of Vendor: U.S. Peroxide, LLC dba USP Technologies Federal I.D. Number: 87-0715830 . .... ..... A Corporation of the State of. Delaware Area Code: 404 Telephone Number: 352-6070 Area Code: 404 FAX Number: 352-6077 Mailing Address: 900 Circle 75 Parkway, Suits 1330 C41state/Zip: Atlanta, GA 30339 Andrew Nangano, Asst. Secretag e Typed Bid No. 013-2821-17/JMA 24 Page 373 of 608 CtUeSchrnologies, Page 374 of 608 BID PROPOSAL FOR WASTEWATER ODOR QO11TVOL C"WE"WdWSLAV, Al I IF Am, FTFIVITI(I-ji-ITAI-11,1=7 I - MM I I a 11711011 F I I I-VAYA $77 111, FLUT-T-T-AF1611 1;*J (zle go] CHEMICAL USAGE EVAWA-no� com $. Included TOTAL BASE BID (710TAL DAILY COST PLUS CHEMICAL USAGE COSTS):$ 583.44 _ 1111W Bid No. 013-2921-17/JMA gem 25 Page 375 of 608 1. Product composon sheets submitted; Yen Yes/No 2. Project Managers experience/certifications; Yes YeslNo 3. Monitoring personnel experienceleartifications; Yes Yes/No 4. References submitted for (5) similar odor control systems in the Southeast where your company has performed work over the past (5) years. Yes Yes/No Am COMPANY NAME 404 352-6070 9W� EMAIL ADDRESS 1/13/17 DATE Assistant Secretary TITLE 0 R1=,J1]FArA 7XVILITIAN-1 �,� 91 : 7 Bid No. 023-2821-17/JMA 26 Page 376 of 608 P hnologies 1:2 777 7177777 77 -IRT U-7-7777. Ir. RIM177,71 I gri 77 1: re re • Confirmation of Minority Owned Business • Confirmation of Drug -Free Workplace • Palm Beach County Inspector General Acknowledgmel Additional Information about USP Technologies Page 8 Page 377 of 608 !0 M9101! ■ !' _ ■ State of - . i. Countyof ------------ that: Andrew Nangano being first duly sworn, deposes and says 1) He is, Assistant - of Peroxide. ..z - chnQlogi = of • . • • the bidder that has submitted the attached bid: i Pie informed respecting preparation •: contents of attached • • it of pertinent circumstances respecting such bid; 3) Said bid is genuine and is not a collusive or sham bid; 1) Further, the said •'..;•• • _ R moi. officers,partners, owners,agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other bidder, firm or person to submit a collusive or sham bid in connection with the Contract fbr which the attached bid has been submftted or to reftin from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communications or conference with any other bidder, firm or person to fix the price or prices in the attached bid or of any other bidder, or to fix any overhead, profit or cost element of the bid price or the bid price of any other bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Boynton Beach or any person interested in the proposed Contract; and 5) The price or prices quoted In the attached bid are faIr and prdper and are not tainte.-s- bIanycollusion, conspiracy, connivance or ♦ ent the part 1 bidder or any of its agents, representatives, owners, employees, or parties In interest, including this afflant. Subscribed and sworn to before me This day of 1 4%111 #Irldf y+ tea.i (Sne f ? (Title) Assistant Secretary NOVI IV, ion%xplres-7�� it flop W qvb dP Co THIS PAGE TO BE SUBMITTED FOR TO BE CONSIDERED COMPLETE ANDACCEPTARLQ Bid No. 013-2821-17/JA V(100� Page 378 of 608 STATE OF F-6GRIOA GEORGIA Ss COUNTY OF PAW B A07H--Y 0 Swom an subscribed before me this day of 20 Ll— r ZM'77,11117a Andmw Nangano 9 Ml kin 11111111M� Assistant Secretafy TITLE NOW kyj I THIS PAGE TO BE SUBMITTED FOR BID PACKAGE 29 TO BE CONSIDERED COMPLETE AND ACCEPTABLE Bid No. 013-2821-17/JMA Page 379 of 608 Ll A requested form to be made a part of our files for future use and information. Please fill out ?nd indicate in the appropriate spaces provided which category best describes your company. Return this form with your bid proposal sheet making It an official part of your bid response. s your company a Minority Owned Business ? x Yes No If Yes, please indicate by an "X" in the appropriate box: AMERICAN INDIAN ASIAN BLACK HISPANIC WOMEN OTHER (X) NOT APPLICABLE (specify) Do you possess a Certification qualifying your business as a Minority Owned Business? YES NO X I K77 M- 17, &fs, 64 =-. I M-UM1[N,Ti%VM7F7iM7-TiU 7 a i , - - 9 77=7 , Bid No. 013-2821-17/JMA 9*1 Page 380 of 608 Xel � 19 1 Zi i1i F'A irsINOTA W1 Z41[C15;1 J 4 Z_ 11U] 1[* 111*1 LTA I ia K--Tpr:l k Ft r"A processing tie bids will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall: 1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4) In the statement specified in subsection (1), notify the employee that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contenders to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later then five (5) days after such conviction. 5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabation program if such is available in the employee's community by, any employee who is so convicted. 6) hake a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement, I corkify thoI " fir qpifiplles fully with the above requirements. V6dor'Ignat�rg` X THIS PAGE TO BE SUBMrrrED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEFTABLE Bid No. 013-2821-17/JMA Page 381 of 608 r 1491 to] ZTE94 Ole U.S. Peroxide„ LLC dba USP Technologies T AT By Andrew Nannno Title: I Assistant Sec%tam R114 1 1 11 1. Bid No. 013-2821-17/JMA m Page 382 of 608 4. Once the collection systems and control points are evaluated and the proper technology is implemented, USP will monitor all of the control points, including at least two (2) weeks of Odalog graphs at each site, along with aqueous sulfide monitoring. 5. USP will work closely with the City to address any resident odor complaints during the transition process, and will speak directly with citizens if the City deems it necessary. 6. A comprehensive monthly report will be provided to the CRY detang USP actives, program expenditures, sulfide data from each control point and other notes and recommendations. USP does not merely coliect data each month and send it to the customer to fulfill contract obligations. A dialog will be established to ensure the goals and objectives are being met or exceeded, any problems are being solved and the City is satisfied with USP's performance. This Six Point Plan is consistent with USP's Quality Management System, emphasizing continuous improvement as our standard. While the Boynton Beach collection system is simliar to many other Florida systems, it provides unique challenges that USP's experienced team is ready to address. Addlonal Information about USP Technologies Page I a Page 384 of 608 r P, t6eSchnologles- i I&M77, U7,7i 1; 1 LS 611 is located in a parking lot of the industrial area, and is very visible and odors are present without treatment. Recommended chemical: Hydrogen peroxide at LS 610 Recommended dose rate: 9 GPD with treatment profiles based on diurnal flows and Odal-og graph historic results System Schematic LS 611 (CONTROL POINT) FLOW 59,040 DT = 0.92 HRS. -- . . . . ......... Additional InliormatIona bout USP Technologies Pogo 16 Page 385 of 608 4rP t6eSchno1og1es-------, F 77. ff "A 'Flfl rl Fri% I F-1 I Ulv-r.-M 0 - uills I* (7, 0 1. Ile 4• Recommended chemical: Hydrogen peroxide Recommended dose rate: 10 GPD with treatment profiles based on diurnal flows and Odal-og graph historic results Additional lrdbrmation about USP Technologies 6" FM 2000 FT. WAMI LS 923 (CONTROL POINT) Page 386 of 608 P ITq'11 The schematic on the next page shows the complexity of the collection system feeding Lift Station 317. In the upper left comer of the map is LS 319, f of the system that contributes 60% of the flow to LS 317. Downstream, there are multiple manifolds prior to peroxide feed again at LS712, 3600 feet upstream of the LS 317 odor control point. These stations likely do not contribute much sulfide to the system as they collect only local gravfty flows and are located relatively close to the 12716m fbirce main. The treated flow from the force main discharges into a junction box next to the building, and -.xcessive turbulence is created as it enters the structure, generating extreme levels of 1-12S, both .n the junction box and the station wetwell. It is USP's opinion that chemical treatment of this system will require treatment that reduces aqueous sulfide to very low levels, <0-5 mg/L or below at all times. This will effectively reduce airborne H28 significantly, reduce loading on the blofilter and greatly minimize the possibility of odor complaints from area residents. The dose rate "profile" feature included in USP equipment will ensure efficient treatm- • • our -by -hour dose based on diumal flow patterns and future !d_•gsessions -.aptured by LISP. Recommended chemical: Hydrogen peroxide at LS 712 Recommended dose rates: 50 GPD at LS 712, with treatment profiles based on diurnal flows and Odal-og graph historic results. Additional upstream treatment should be considered if the City deems it necessary. Additlonal information about USP Technologies Page 19 Page 388 of 608 4rtUeP, . ......... 'chno1og1es----,-,- System Schematic: Present Treatment & Control Points L 9 & L 31 AR 319 (CONTROL POINT) 24"FM 5000 ft 710 �:, 01:1 4" 14400 ft 709 516 1"F Lip 720 512 719 0 LS 317 (CONTROL POINT) 2.5 MGD 4. Boynton Beach Boulevard --- --* ........... Additional Information about USP Technologies Pago 20 Page 389 of 608 4rP tUeSchno1og1es------- W I* 01,TM110j,1111, I � Z 0 *I IM 41it I FIT@ 11 im q AX -11 Recommended chemical: Hydrogen peroxide at LS 801 Recommended dose rate: 15 GPD with treatment profiles based on djumal flows and Odal-og graph historic results. E; -MMM -R DOSE LINE INTO MH FLOW DOSE EQUIP LOCATED AT LS 801 LS 801 (CONTROL POINT) . . .............. Additional Information aboLd USP 7nlogles Page 21 Page 390 of 608 U1p tUeSchnologiel Recommended chemical: Hydrogen peroxide at LS 315 Recommended dose rate: 12 GPD VFM 3200 FT. LS 315 C W LS 315 (1-1202 TREATMENT INTO B1 8"112° FM 2600 ft. LS 309 (CONTROL POINT) AddIlion al l abouk USP Technologies Page 22 Page 391 of 608 hnologles- �M: R 4 Isis 41111: Recommended chemical: Hydrogen peroxide at LS 316 Recommended dose rate: 9 GPD with treatment profiles based on diurnal flows and OdaLog graph historic results. LS 316 (CONTROL POINT) DOSE LINE INTO FM TAP p� ,.,. .a.. FLOW TAP Additional Information L t USP Technologies P 2 Page 392 of 608 p technologies' ....... . . . . . ....... --- USP Technologies will implement a full-service odor control program for the City of Boynton Beach as detailed in the City's specifications and beyond. USP will use the continuous optimization and program management approach that dWerentiates us from other companies. Based on the stated needs and objectives of the City, USP will focus on providing the optimal level of sulfide control possible given the budgetary and dosing -site limitations. Immediately upon receiving the award of the bid, USP will conduct a thorough analysis of the collection system (as detailed in the Six Point Plan) relevant to the.Clty's stated control points and cost. As part of USP's full-service program, all labor associated with service, maintenance, testing and optimization will be included in the per gailon unit price of the chemical delivered. USP will conduct ongoing monitoring and sampling in the collection system to ensure that the City's objectives are met. Per the bid specifications, USP will deploy Odalogs7m for use within the collection system.. USP will also provide a customized website that will archive pertinent control parameters such as tank levels, feed rates and historic data. USP will provide a Chemwatchym ACS unit for control and remote m,zxftXx&sf ft,&emical ft -el syste will enhance the value of the program delivered to the City. As LISP develops a deeper understanding of the Boynton Beach collection system, our technical team will share recommendations and pertinent leamings with the City with the goal of providing the best value possible to the City. If USP determines that different dosing sites, alternate chemistries and/or new or existing technologies would offer the City greater value, then we will share memos or present reports detailing our findings. USP strives to build lasting collaborative relationships with our odor control programs. ........... Additional Information about USP Technologies Page 24 Page 393 of 608 C010gles- Addftlonal Informeflon about USP Technologies Page 26 Page 395 of 608 Cp tueschnologies- ..,, . _._. . dltlonal Information about USP Technologies Z Page 397 of 608 Engineering ,late'-. _ 14 III at dltlonal Information about USP Technologies Z Page 397 of 608 Cp ------- - ------ t�eSchnologies­j site related access and activities. Mr. Anderson will ensure that all service activities and materials used am in accordance with USP and City of Boynton Beach standards and procedures. Anaerson nas wonKeQ wrtn atil- I ecnnologies since 2uI u, starting as a LaD and then being hired full­time in 2014. He has signiffcant field service experience as he is responsible for all the maintenance and equipment systems for all of our Southeast Region accounts. He has proved to be a valuable team member to assure sites operate to specifications and with minimal downtime. Prior to working with USP, he worked at Apex on a groundwater remediation (lead and arsenic) project, helping to bring the she to a close. Mr. Anderson has a Bachelor's degree in Science from Thomas University and resides in Jacksonville, FL. 0 1, 1 0 F_- 6 a I - A L41 10110 11 F- 16 11 L:;J I E 91:; V141 I 111;10 Mr. Joseph joined USP in 2012. He has been involved with logistics, customer service, supply chain management, software development and upgrades, reporting, and tmubleshoofing. His years of experience working with many different customers, suppliers, and carders; make him a valuable asset for quickly and efficiently handling all aspects of inventory issues that can adse. His experience also provides a trained eye to spot potential dosage problems early and report to responsible account managers so they can infbrm our customers of any issues as soon as possible. Mr. Joseph received his Bachelors in Education from the University of North Camlina. He spent the first years of his career in Telecommunications, with a focus on supply chain management, technical, and customer support. He subsequently became a Program Manager for Duke Energy, with the charge of managing over 100 facilities across North and South Carolina, wor ng w emgligees andamanaciement on a variety Of Drolects. includina ooeratina avate-irs a Is I z Wild R41111-1 =-I 1 0 Ilia NW IWI W Additional Information about USP Technologies Page 30 Page 399 of 608 4rP tUeSChnoIo9I9s------- 1, 11 � I 11 r1F) 04M401 , X0101.'I 1-1 1 "N i 1 1, 1' 1 j We have sought to make the order placement & coordination of service process as simple as possible. To place a chemical order, please send the preferred order date and order volume to usodeWery9tuaptechnologles.corn, For any questions on orders or delivery issues, please COTtaft Ricky Joseph, Logistics Specialist 900 Circle 75 Parkway, Suits 1330 Atlanta, GA 30339 PH: 404-352-6070 x103 After hrstweakend/holiday PH: 561-267-9393 ai —1#0111111 11 'L-352=60Mx1 1338 Tadsworth Terrace eathrow, Fl- 32746 407-790-6754 After hmMeakend/holiday PH: 407-790-6754 4" .�id ftiu s �ch in o �Iole s. �co m Backup: Mike Nostro, Regional Program Manager, PH: 407-697-5653 Additional lnfbrmadon about USP Technologies Page 31 Page 400 of 608 tP rti(�x' h n o I o g I e s'— With regards to safety, USP Technologies is proud of our record of over 3 yeISS: hot a recordable safety incident. OSHA logs and any safety policies or procedures mentioned in th-� following text will be readily made available upon request. • @#c%~ • No product outages • No (unscheduled) downtime • No injuries Page 401 of 608 CU;; P echn Should an emergency occur, our clients shall utilize the emergency telephone fine as well as contact the Program Manager or Project manager. In the event of an odor complaint, the Program Manager or the Applications Engineer can be contacted and will address the problem with the resident if the City wishes. '�VUIT' TE -W AMF -ahr MU7 I M NO f. Y, by collecting and analyzing appropriate data to identify improvements enhancing our system's efficiency. USP's executive management commitment coupled with the involvement and support of all personnel will ensure we meet our objective. USP's Quality Management System is a system implemented throughout the company to +` nem ,,,,the processes necessary to meet C the customer's requirements by supplying Q) the right product at the right time in the right Y lace. The QMS also ensures we are constantly reviewing our processes so we can monitor for continuous improvement opportunities. USP has a Quality Manual that fully details the above and will be provided upon request. OPI 0 --- - --- - -- Addiflonal InronsUan about USP Technologles Page 34 Page 403 of 608 tp ri6eSchnologles- qtk& jlmqw�# �mpz Technologies (USP) pmduces safe and reliable equipment systems. Each system is tailored to the specific application and includes containment, chemically compatible parts and all safety devices necessary for peribrmance-ddven chemical dosing. Please note that USP will be providing brand now equipment specifically built to the City of Boynton Beach's application. This will be a tremendous upgrade to the systems currently in place, minimizing i,owntime and improving dosing profiles. polyethylene (HDPE) storage tanks have capacities of 1.5K, 3K gallons, 6K gallons or 8K gallons. The 6K gallon vessel is available with heat tracing for chemicals and climates where necessam j. USP can su7,,jjr-, other tank sizes includirif drums and t:*A�,, �,* -,RLA $AW availability, logistics and other relevant factom. valves and ancillary equipment mounted within a protective enclosure. "ontrols Flow Tank Level 0 Wireless 4G LTE Telemetry Safety 0 Leak Detection • Pressure Management • Secondary Containment Addfflonal Information about USP Technologies Page 36 Page 404 of 608 4rP tUeSchnologies' robust and highly functional control system: 1. PLC control modules 2. Eight (8) analog inputs (tank levels, pump health, flow, 3. Eight (8) analog outputs (pumps speed) 4. Four (4) digital inputs (pump pause, etc) 5. Four (4) digital outputs (do -gas solenoid, etc.) 6. Virtual Privacy Network (VPN) security for web -based monitor/interaction for customer and program manager 7. Graphics to demonstrate tank levels and pump speeds (on websites) 8. Easier connection for extemal connections (sensors, pumps, etc) 9. E-mail and/or SMS alerts to alarm conditions Physical aspects 1 . NEMA 4X polycarbonate enclosure 2. Low voltage design (only 24vdc within panel) 3. Circuit breakerstfusing to ensure protection/isolation 4. Easily -identified terminal strips for quick and accurate connection to external equipment 5. Separate power distribution panel for high-voltage (120vac) with disconnect switch and UL -508 certification. 1. Additional 1/0 possible through expansion modules 7. Communication to intemet via cellular or landline connection Easy integration to customer SCADA via 1/0 or other with communication interfaces (RS485 Modbus or RS232) One of the primary focus points of the ChemWatch ACO is the ease of use by all parties. via the VPN. If the VPN is not accessed properly, then there would be no interfacing with the CdhernWatch ACS7m (in fact, no screen could be viewed). M7111 ZI ATI -1 0 io [;T L41 I IV 14 110 I ' 11 "'1 S", I IT, A ­.... - - - ------- Additional InformalJon about USP Technologies Page 37 Page 406 of 608 CUSP technologies - ,4 'rWTUMMM KNOW= USIMITISM the fleld: 41' !M'ROUMP'Lw LEVM SECOMARY DErm7m !TLEMOETMON IWAN MIS REV 2,22 Addiftional Information about USP Technologies Page 407 of 608 Iris r331� 41' !M'ROUMP'Lw LEVM SECOMARY DErm7m !TLEMOETMON IWAN MIS REV 2,22 Addiftional Information about USP Technologies Page 407 of 608 4rp t6ennologles- j I'STATION ID MIMI 71PADW 10M SO FUMIMMEFRIMU ZMETMZ= 11111, M., miff ACS MV. Additional Information aboul USP Technologies Page 39 Page 408 of 608 eUAM n NSP technologlew |� \2 e«±? +« J � . . . � �. . , +� a� � FERROUS CHLORIDE DOSING SITE \\� �� � � � ] N!l -040 Am"I AIULW WUM MONFW Additional Information about USP Technologies Page 40 Page 409 of 608 ire p t6effnologies- This is one of the profile pages. The program manager enters the desired flow rate to the ma)dmum pump rate (in this case 180 gph). The gallons -per -hour rate is compared with the -mail alert !2ctual flow meter used in this system. If there is a variance is greater than 10% an e 's generated. Additional Information about USP Technologies Page 41 Page 410 of 608 I USP technologies- . . ....... . .. . ............ AddRional Irdbrmation abouitu—Sp T-o'chnologies Page 42 Page 411 of 608 I C USP t(echnologles' I -F I I --1 1111 111 111pil 11.1111TII !11,11 place this system far above other monitors in the field. Addillonal Inibrmation about USP Technologies Pogo 43 Page 412 of 608 4 1 C USP tec nologles' 0 rill# 0 a a .............. . ......... I ---- - - - ... Addillonal InfonmetIona boLd USP Technologies Page " Page 413 of 608 0'"i, Wechnologles- APPENDIX 1 - SAFETY DATA SHEETS A x Im - - - ------------ - Additional Information about USP Technologies Page 45 Page 414 of 608 I , U, - -, ; , �1 1= 7 0 W UCT AND COMPANY IDENTIFICATION J - -13 111 �,j jqj,'y Product name HYDROGEN PEROXIDE (50% =< Cone. <= 60%) Product grade(s) Interox(M 50%Standard EG Hydrogen Peroxide Interox4l) Hydrogen Peroxide SVP - HPQD, 50% Interox(M 50% UltraPure Hydrogen Peroxide lnteroxQD Hydrogen Peroxide Chemical Grade 50% InteroxV Hydrogen Peroxide Cosmetic Grade 50% Interox4l) Hydrogen Peroxide Food Grade 50% Interox(D Hydrogen Peroxide PFP 50% InteroxI&I Hydrogen Peroxide Technical Grade 50% Interoxf!) Hydrogen Peroxide Standard Grade 50% IntemxQD Hydrogen Peroxide Storage Grade 50% Intarox(M Hydrogen Peroxide Technical Grade 50/C InteroxG Hydrogen Peroxide Technical Grade 50/D lnterox0 SG Grade 50% Hydrogen Peroxide Chemical Name Hydrogen peroxide Synonyms Hydroperoxide, Hydrogen dioxide Molecular formula H202 Molecular weight 34 g/mol 1.2. Use of the SubstancelMixture Recommended use Bleaching agent Chemical indust Electronic indust t I t - Metal treatment - Odour agents . Oxidising Agen - Textile industry - Water treatment - Pulp and paper] 1.3. Company/UndertakIng Identification Address SOLVAY CHEMICALS, INC. 3333 RICHMOND AVENUE HOUSTON TX 7709&3099 United States Emergency and contact telephone numbers Emergency Itelephone 1 (800) 424-9300 CHEMTREC QD (USA & Canada) number 01-800-00-214-00 (MEX. REPUBLIC) Contact telephone number US: +11-800-765-8292 (Product Information) oduct Information)., US: +1-713-526-6500 (Product Information) P 164131 USA Issuing date 0 18 Report version 1.$ Copyright 2013, SOLVAY CHEMICALS, INC. All Rights Reserved SOLVAY www.1olvay.00m 8511ding more from chennistr$M Page I of 25 Page 415 of 608 Material Saftly Data Sheet North American Version 9 11 MCCEEM= I [�K�R�DS IiiIEN-'T"I'FICATION . ....... . ...... 2.1. Emergency Overview: NFPA H= 3 F= 0 1= I S= Oxidizer HMIS H= 3 F= 0 R= I PPE Supplied by User, dependent on local conditions General InforNmifan Appearance liquid Colour colourless Odour odaudess main eftcft - Oxidising - Contact with combustible material may cause fire. - Harmful by inhalation and if swallowed. - Causes burns. 2.2. Potential Health Effects: 2.3. Environmental Effects. section 12: Ecological Information A40, All Rl We Reurved www.swvay.com MMMIM hi SOLVAY mWng rnors �111 from chernistrID P Page 416 of 608 -VA14"A ncczczm��= I =� I 8- " I —TI 0 h"AN-FORMATION ON INGREDIENTS CAS -No. Concentration 7722-84-1 T A I D M EA"S"' U- RES . . .. . ............. . . .. . . ... . ............ . . . .. .. ......... . . . . 4.1. Inhalation - Move to fresh air. - Oxygen or artificial respiration if needed. - Victim to lie down in the recovery position, cover and keep him warm. - Call a physician immediately. 4.2. Eye contact - Call a physician or poison control Centre immediately. - Rinse immediately with plenty of water, also under the eyelids, for at least 15 minutes. - In the case of difficulty of opening the lids, administer an analgesic eye wash (oxybuprocalne). - Take victim immediately to hospital. P 164131 USA Issuing date DSMGM01 31 Report versim 1.3 Copy ht 2013, SOLVAY CHEMICALS, INC. All Rights Reserved SOLVAY www.advay.com aftis mom from chemlstrfm Page 417 of 608 0 - If swallowed - Avoid gastric lavage (risk of perforation). - Keep under medical supervision for at least 48 hours. S FIREFIGHTING MEASURES . .. . . ........ 5.1. Suitable extinguishing media - Water - Water spray 5.2. Extinguishing media which shall not be used for safety reasons - None. 5.3. Special exposure hazards In a fire . Oxidising - Oxygen released in thermal decomposition may support combustion Contact with. combustible material may cause fire. Contact with flammables may cause fire or explosions. Risk of explosion if heated under confinement. Risk of explosion by shock, friction, fire or other sources of ignition. 5.4. Hazardous decomposition products - Oxygen - The release of other hazardous decomposition products is possible. B.S. Special protective equipment for flirefighters - Evacuate personnel to safe areas. - In the event of fire, wear self-contained breathing apparatus. - When intervention in close proximity wear acid resistant over suit. - Clean contaminated surface thoroughly. B.S. Other information - Keep product and empty container away from heat and sources of igniti - Keep containers and surroundings cool with water spray. . Approach from upwind. ............. S. ACCIDENTAL RELEASE MEASURES 6.1. Personal precautions, protective equipment and emergency procedures 1. Advice fbr non -emergency gerson nel - Prevent further leakage or spillage if soft to do so. Keep away from Incompatible products. 6.1.2. Advice for emergency resi)onders - Evacuate personnel to safe areas. - Keep people away from and upwind of spill/leak. - Use personal protective equipment. AN Riglfts R�rved www.advay.com SOLVAY asking mom from chamistrVe Page 418 of 608 I : jjt�jjWJ;4Vj1.1i Keep wetted with water. 2.2. Environmental precautions The product should not be allowed to enter drains, water courses or the soil. If the product contaminates rivers and lakes or drains inform respective authorities. -71- =�, 1 L Dam up. Soak up with inert absorbent material. - Dilute wfth plenty of water. - Do not add chemical products. - Treat recovered material as described in the section "Disposal considerations". Never return spills in original containers for re -use. L -JE X;rj L777,71 n.r. � TORAGE 7.1. i%andling - Use only in well -ventilated areas. - Before all operations, passivate the piping circuits and vessels according to the procedure recommended by the producer. Use only clean and dry utensils. - Never return unused material to storage receptacle. not get in touch with: - Organic materials - Keep away from Incompatible products. - Keep away from heat. 7.2. Storage Keep in a cool, well -ventilated place. Keep away from heat. Keep away from Incompatible products. Keep away from combustible material. Store in a receptacle equipped with a vent. Store in ornal container. Keep container closed. - Keep in a bunded area. - Regularly check the condition and temperature of the containers. - Information about special precautions needed for bulk handling is available on request. 7.3. Packaging material - aluminium 99,5 % - stainless steel 304L 1 31 . Approved grades of HDPj 7.4. Other Information - Refer to protective measures listed In sections 7 and 8. L 4m,YX 1-1 V1 j.A-- S 0 WAY 811drig me fmm chemlsW Page 419 of 608 , I -9W411LQi5 5 ; 057ii iT.TiTUi f�li sel � ITTR P I MUMOMM 95MMIM451 FIL-1,1-slaitTim 773 NoM11-27LA P [*I Mr-Ltel If NJ R,z lei-] 11 01 11t: I M�� P"-b—SURE CON T"—R,-O"-•—LSIPERSONA L PROT—ECTIO 8.1. Exposure Limit Values Hydrogen peroxide U5. ACGIH Thmshold Li!DA Values 03 2012 time weighted average = 1 ppm U, 9. OStM Table Z-1 Limits flor Air Contaminants (29 QFR 1910. 1000) 92 2006 Permissible exposure limit = 1 ppm Permissible exposure limit = 1.4 mg/m3 US, OSHA !able Z-1 -A (29 CFR 1910. 1000) 1989 time weighted average = I ppm time weighted average = 1.4 mg/m3 US. Tennessee. OELs. Occupational Exigosure Limits, Table, Z1& _96 200Q time weighted average = 1 ppm time weighted average = 1.4 mg/m3 111.11 1,11D 111=T Ensure adequate ventilation. 8.3. Personal protective equipment &3.1. Respiratory protectibn - Self-contained breathing apparatus in confined spaces/insufficient oxygenAn case of large uncontrolled emissions/in all circumstances when the mask and cartridge do not give adequate protection. - Use only respiratory protection that oonforms to international/ national standards. - Use NIOSH approved respiratory protection. - Weer an approved full -face air supplied respirator for excessive or unknown concentrations. Selected chemical cartridges for respirators, i.e. OV, OWAG, GME have been tested successfully under lab conditions to remove hydrogen peroxide end peracelic acid vapors in concentrations exceeding the applicable exposure limits. Further information is available in a Solvay Chemicals, Inc. Technical Communication, located at hftp://www.solvaychamicals. us/rescurce.htm in the Peractic Acid section. - Self-contained breathing apparatus in case of 1) large uncontrolled emissions, 2) insufficient oxygen, 3) the mask and cartridge do not give adequate protection. 8x12. Hand protection - Protective gloves - impervious chemical resistant: - PVC - Rubber gloves SOLVAY asking more from chemistry" Page 420 of 608 P I I � Ki i e1r.Ji —t- 51— 5 WA �1 15 1. :4 Revision Data: 08109=11% - Take note of the information given by the producer concerning permeability and break through times, and of special workplace conditions (mechanical strain, duration of contact). &3.3. Eye protecilftn - Chemical resistant goggles must be wom. If splashes are likely to occur, wear: Tightly fitting safety goggles, Face -shield &3.4, Skin and body prigNction Protective suit If splashes are likely to occur, wear. Apron, Boots - Suitable material:Natural Ru11ers.3.& Hygiene measures - Use only in an area equipped with a safety shower. Eye wash bottle with pure water When using, do not eat, drink or smoke. Handle in accordance with good industrial hygiene and safety practice. AND CHEMICAL PROPERTIES 9.1. General Information Appearance liquid Colour colourless Odour odourless 9.2. Important health safety and environmental Infonnation pH 2.02 (H202 50 %) Temperature: 21 OC 70 OF pKa pKal= 11.62 Temperature., 25 OC 77 OF Boiling polint/bolling range 150.2 OC ( 302.4 OF) (Pure substance) 125 *C (257 OF) (1-1202 Flash point Remarks: not applicable Flammability Remarks: The product is not flammable. Explosive propertles Explosion daij. Remarks: Nat explosive Remarks: With certain materials (see section 10). Oxidizing properties Remarks: Oxidizer Vapour pressure 200 Pa (1-1202 Temperature: 30 OC ( 86 OF 214 Pa (Pure substance) Temperature: 20 "C (68 OF) Relative density / Densfty 1.29 (H202 70 %)1.44 (Pure substance) P 164131 USA Issuing date 0MOQ0113 I Reporl version 1.3 Copyright 2013, SOLVAY CHEMICALS, INC. All Rights Reserved SOLVAY www.advay.com asking mra from chemistry* Page 7 af 15 Page 421 of 608 10 r-Tj i jyju-7 I L.- I I lk'j- 7 11. 1. reezing point: -0-43 T ( 31.23 OF (Pure substanc" Auto -flammability Remarks: not applicable Surrace tension 77.2 mN/m (1-1202 70 %) Temperature: 20 OC (68 OF) 80.4 mN/m (Pure substance) Temperature: 20 OC ( 68 OF) Decomposition >= 80 OC ( 140 OF ) temperature Remarks: Self -Accelerating decomposition temperature (SADT) < 60 OC ( 140 OF) Remarks: Slow decomposition Fi 0. STABILITY AND REACTIVITY . ........... L- 1-111-1- ". - - ------------- - 10.1. Stability - Stable under recommended storage conditions. 10.2. Conditions to avoid - Contamination - To avoid thermal decomposition, don overheat. 10.3. Materials to avoid - Acids, Bases, Metals, Heavy metal Its, Powdered metal salts, Reducing agents, Organic materials, Flammable materials ,Fix, 101111-1,1*i0ld 1141-7ilrorly, =.- 1111. P o 0"'ViVA a. SOLVAY asidnj mro ftom chemlsW Page 422 of 608 Temperature: 25 OC ( 77 OF) Bulk density Remarks: not applicable Solubility(les) Remarks: no data available Partition coefficlent: 100 Po n-octenollwater -1.57 Method. calculated value Viscosity 1.26 mPa.s Temperature: 20 OC ( 68 OF) 1.249 mPa.s (Pure substance) Temperature: 20 T (68 OF) Vapour density 1.02 reezing point: -0-43 T ( 31.23 OF (Pure substanc" Auto -flammability Remarks: not applicable Surrace tension 77.2 mN/m (1-1202 70 %) Temperature: 20 OC (68 OF) 80.4 mN/m (Pure substance) Temperature: 20 OC ( 68 OF) Decomposition >= 80 OC ( 140 OF ) temperature Remarks: Self -Accelerating decomposition temperature (SADT) < 60 OC ( 140 OF) Remarks: Slow decomposition Fi 0. STABILITY AND REACTIVITY . ........... L- 1-111-1- ". - - ------------- - 10.1. Stability - Stable under recommended storage conditions. 10.2. Conditions to avoid - Contamination - To avoid thermal decomposition, don overheat. 10.3. Materials to avoid - Acids, Bases, Metals, Heavy metal Its, Powdered metal salts, Reducing agents, Organic materials, Flammable materials ,Fix, 101111-1,1*i0ld 1141-7ilrorly, =.- 1111. P o 0"'ViVA a. SOLVAY asidnj mro ftom chemlsW Page 422 of 608 ncmzczm=��=� -RM A - T" 1-0-N I'll, ---- - - - ------ --- Acute oral twiefty . LD50, rat, 801 - 872 mg/kg (1-1202 60 %) Acute Inhaladon t=icfty mg1l, Remarks: vapour (H202 50 %) Acute dermal InftaffoWborrmlon - 1-1350, rabbit, > 2,000 mglkg (1-1202 70 Skin lrrftffon - rabbit, Corrosive (1-1202 50 Eye Inftedon - nabbit, Corrosive (1-1202 50 ReproducWe taxiafty Substance is totally blotransformad (metabolised,. study scientifically unjustified no date available 12. ECOLOGICAL INFORMATION MMUM SO WAY asklal mam from chemlsW Page 423 of 608 f I- R t --I I W I Z 401.1.r Pimephales promelas, LC50, 96 h, 16.4 mg/lsubstance) Pimsphales promelas, NOIEC,'+ h, 5 mg/I(Pure is Crustaceans, Daphnis pulex, EC50, 48 h, 2.4 mg/l (Pure substance) Remarks: fresh water, semi -static test Crustaceans, Daphnis pulex, NOIEC, 48 h, 1 mg/l (Pure substance) Remarks: fresh water, semi -static test Crustaceans, Daphnis magna, NOIEC, 21 Days, 0.63 mg/l (Pure substance) Reproduction Algae,Chronic toxic1W • = costatum,1 GrowthR(Pure substance', Algae,- Algae, Sksletonema costaturn, NOIEC, 72 h. 0.63 mg1I (Pure substance) Chlorella vulgarls,0Growth. • r_ Algae, Chlorella vulgarls,1 s:substance) Mobility Volatility, Henry'sR 1 ,, r . r 1 Remarks: not significant considerable solubility and mobility - Soil/sediments ', log KOC:0.2 marks: non-significant evaporation and adsorption 12.3. Persistence 1 degradabillity Ablotic e indirect photo -oxidation, Conditions: O:`radicals redox reaction,1 Soil,Conditions: mineral and enzymatic catalysis, fresh water, salt wabdi redox reaction. U—onditions: mineral and enzymatic catalysis aerobic, Conditions: biological treatment sludg: Remarks: Readily biodegradable. aerobic, Conditions: Remarks: Readily biodegradable. anaerobic Conditions: Soil/sediments Remarks: not applicable aerobic, t 1/2 12 h Conditions: Soil Remarks: Readily biodegradable. WIEIM:I.Mfr_147.. l: 1 . 1All Rights Resermod ;t4SOLVAYasking mom from chernistrVo Page 424 of 608 r, I W M-1 owl;] V1W I 1MR-IrAll 1 -i -ill 11111 F:1 no date available 12-6. Remarks 4SNS 1DE�1:MTI1­ .. .. .. . . ....... . RATIO 13.1. Waste from residues / unused products - Limited quantity - Dilute with plenty of water. - Flush into sewer with plenty of water. - Maximum quantity . Contact manufacturer. - Contact waste disposal services. - In accordance with local and national regulations. Packaging treatment - Empty containers. - Clean container with water. - Dispose of rinse water in accordance with local and national regulations. - Where possible recycling is preferred to disposal or incineration. - In accordance with local and national regulations. 13.3. RCRA Hazardous Waste - Listed RCRA Hazardous Waste (40 CFR 302) - No - Unlisted RCRA Hazardous Waste (40 CFR 302) - Yes - D001 (ignitable waste) - D002 (corrosive waste) L!4. TRANSPORT INFORMATION . . . .. .. .. ...... IATA -DGR IN number LIN 2014 Class 5.1 Packing group 11 ICAO -Labels 5. 1 -Oxidizing substances 8 - Corrosive Proper shipping name: HYDROGEN PEROXIDE, AQUEOUS SOLUTION LIN number UN 2014 Class 5.1 Packing group 11 SOLVAY aSking move ftoM diamISW Page 425 of 608 " $ a 9; , ; - -, I 0r-Tj?jFLTjJP I [,�-Jj R11-1.71.5 IMDG-Labals 5.1 - Oxidizing substances 8 ® Corrosive EmS F -H S -Q Proper shipping name., HYDROGEN PEROXIDE, AQUEOUS SOLUTION U.S. Dept of Transportation UN number LIN 2014 Class 5.1 Packing group 11 Label .1- Oxidizing substances 8 - Corrosive EmS 140 Remarks LIN 1088, NITROGEN COMPRESSED, 2.2 Proper shipping name: HYDROGEN PEROXIDE, AQUEOUS SOLUTION Canada(TDG) LIN number UN 2014 Class 5.1 Packing group 11 Label 5. 1 - Oxidizing substances 8 - Corrosive EmS 140 Proper shipping name. HYDROGEN PEROXIDE, AQUEOUS SOLUTION Mexico (NOM -002 -SCT) LIN number UN 2014 Class 5.1 Packing group 11 Label 5.1- Oxidizing substances 8 - Corrosive 15. REGULATORY INFORMATION 1 - - - - --------------- - - - Inventory Information en rifth Australia. Inventory of Chemical In compliance Subataw,i- 14-IC81 072MJm SOLVAY PoldilS mom ftom chomistris Page 426 of 608 r`•e -• is �';;, .,, i S. EPA EmemencY Planning and Community i tTo-ow Act ( ) SARA rale I►► Section 302 Extremely Hazambusu (40 CFRpendia ) - yes. - Acute Health Hazard: Yes. - Fire Hazard: Yes. US. EPA E~Wcy Planning and Communigy Right -To -Know Act (EPCRA) SARA Tide N Section 313 Toxic Chemicals + CFR 37265) - Supplier NotiffcationRequired not regulated. ( i 1 R III . 1 .. 1... 9 • • � I;. # �, _. • • A r "wSOLVAY �4 n chemist Page 427 of 608 4rP tueschnologles- APPENDIX B — LIST OF OTHER TECHNOLOGIES I I a fIT J. I ft F I L' 07 6*W. W f,•L - V*T r PT U' applicability and success at the City of Boynton Beach: Integrated Full -Service Wastewater Solutions • Best -Fit Technology Selection • Process Assessment & Modeling • Program Optimization & Management • Engineered Storage & Dosing Systems • PRI-CEPr & PRI-DETm for Fe -S -P management • Supplemental Dissolved Oxygen Solutions Sulfide Control Prograrns • Collection Systems • Trunk Line Expertise, Tributary Contml • Blosolids Odor Control T,eatn ent Plants • f'1 '• • Primary Cladfication • Anaerobic Digestion • Blosolids • Nutrient Removal • DISIT ".10T Multi -Technology Chemical Options • Hydrogen Peroxide - 27%, 35% & 50% • Iron Salts - FeC12, FeC13, FeSO4, StC- • PRI-TECHO - Combined Iron Salts / H202 • Calcium or Sodium Nitrate Salts • Peracetic Acid • Cloevis Biofilm Removal Service • pH and/or Alkalln Ity Control Chem lca Is • Oxidants including Permanganates & Chlorites Additional lrffoffndon about USP Technologies Page as Page 429 of 608 Alibran dl. Julianne From: Alibrandi, Julianne Sent: Wednesday, January 18, 2017 3.40 P To: 'Mills, Kristin' 31 Subject- RE: Bid# 013-2821-17/JMA - Addenc Hello Kristin, Thank you for contacting me and providing me wih the signed Addenda. I vvill place In the a6ginal bid and the three copies, From: Mills, Kristin Sent: Wednesday, January 18, 2017 3:37 PM To: Allbrandi, Julianne Subject: Bid* 013- 1-17/J - Addenda Importance: High Per our conversation, attached please find USP Technologies' acknowledgement of Addenda I & 2 for the above - referenced bid. -tWIffMil K-OP&IIIII TV IM-SilUiN woulRI consider the attached as part of our bid submission. If it's not too much trouble, could you please acknowledge receipt of this email? Kristin E. Mills (Z USP Technologies Atlanta GA 30339 USA (404) 352-e170 x1 07 office (404) 998-2311 mobile uspteghnolonles.com tro'antechnofogies.com asp technolooies &Autwi. 12 ..1man.m mwri Page 430 of 608 R a Oro TJ I W 0 ARLMIM11 PRINT * _ 1 0 Page #. -6-38 7.B. REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R17-022 -Award the Bid for "PUTTING GREEN RESURFACING FOR THE LINKS AT BOYNTON BEACH"; Bid No. 011-2910-17/JMA and authorize the City Manager to sign a contract with Detailed Sports Turf Construction, Inc. of Hobe Sound, FL as the lowest responsive, responsible bidder in the amount of $241,745 with a 10% contingency for a total approved amount of $265,919.50. EXPLANATION OF REQUEST: The putting greens at the Links of Boynton Beach were constructed to USGA Specifications and over the past twenty-three years the greens mix originally constructed to a depth of 12 inches has increased to an average depth of 22 inches. Therefore, the greens must be stripped, rototilled and smoothed to the correct depth; then the greens must be fumigated, shaped and grassed with TifEagle Bermuda Grass which will produce a faster putting surface. Construction must start May 15, 2017 and be completed in forty-five days. On December 21, 2016, Procurement Services issued a bid for "Putting Green Resurfacing for the Links at Boynton Beach" with a Mandatory Pre -Bid Meeting and Site Inspection held on January 12, 2017 to review the project with interested and qualified golf course contractors. On January 31, 2017, Procurement Services opened bids from three (3) contractors. After reviewing the three bid proposals, Staff has recommended the project be awarded to Detailed Sports Turf Construction, Inc. as the lowest, most responsive, responsible bidder. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The Links Golf Course will remain open during the resurfacing project with temporary putting greens installed by Staff to accommodate the members and the public. The new greens will be returned to the USGA standards with a grass surface designed to increase ball speed on the putting surface. Faster greens are very desirable in a very competitive market for golfers. FISCAL IMPACT. Budgeted Funds for this expenditure are available from account number 411-2911-572-63-01; Project Number GC0901. ALTERNATIVES: Greens must be resurfaced to maintain the Links position in a highly competitive market for golfers. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Page 433 of 608 Is this a grant? No Grant Amount: CONTRACTS VENDOR NAME: Detailed Sports Turf Construction START DATE: 5/15/2017 END DATE: 6/30/2017 CONTRACT VALUE: $241,745.00 MINORITY OWNED CONTRACTOR?: No EXTENSION AVAILABLE?: No EXTENSION EXPLANATION: ATTACHMENTS: Type D Contract D Memo D Tab Sheets D Attachment REVIEWERS: Department Finance Finance Legal City Manager Description Resolution awarding Bid for Putting Green Resurfacing Contract for Greens Resurfacing Staff Recommendation Tabulation Sheets Proposal from DST Reviewer Action Date Howard, Tim Approved 2/10/2017 ® 8:58 AM Howard, Tim Approved 2/10/2017 ® 8:58 AM Swanson, Lynn Approved 2/13/2017 ® 10:32 AM LaVerriere, Lori Approved 2/16/2017 ® 9:21 AM Page 434 of 608 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 RESOLUTION NO. R17 - A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, AWARDING THE BID FOR "PUTTING GREEN RESURFACING FOR THE LINKS AT BOYNTON BEACH" BID NO. 011-2910-17/JMA AND AUTHORIZING THE CITY MANAGER TO SIGN A CONTRACT WITH DETAILED SPORTS TURF CONSTRUCTION, INC., OF HOBE SOUND, FLORIDA IN THE AMOUNT OF $241,745.00 PLUS A 10% CONTINGENCY FOR A TOTAL APPROVED AMOUNT OF $265,919.50; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the putting greens at the Links of Boynton Beach were constructed to USGA specifications and over the past twenty-three years the greens mix originally constructed to a depth of 12 inches has increased to an average depth of 22 inches; and WHEREAS, on December 21, 2016, Procurement Services issued a bid for "Putting Green Resurfacing for the Links at Boynton Beach" with a Mandatory Pre -Bid Meeting and Site Inspection held on January 12, 2017 to review the project with interested and qualified contractors; and WHEREAS, on January 31, 2017, Procurement Services opened bids from three (3) contractors; and WHEREAS, after reviewing the three bids, staff has recommended the project be awarded to Detailed Sports Turf Construction, Inc., as the lowest, most responsive, responsible bidder; and WHEREAS, the City Commission of the City of Boynton Beach, Florida, upon the recommendation of staff, deems it to be in the best interests of the City residents to award the bid to Detailed Sports Turf Construction, Inc., of Hobe Sound, Florida and to authorize the City Manager to sign a contract with Detailed Sports Turf Construction, Inc., for the CAProgram Files (x86)\neevia.com\docConverterPro\temp\NVDC\OE6D45B8-57BO-4621-B731-33293183DF7E\Boynton Beach.5069.1.Putting_Green_Resurfacing_ _Reso.doc Page 435 of 608 31 "Putting Green Resurfacing for the Links at Boynton Beach" in the amount of $241,745.00 32 plus a 10% contingency for a total approved amount of $265,919.50. 33 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 34 THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 35 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 36 being true and correct and are hereby made a specific part of this Resolution upon adoption 37 hereof. 38 Section 2. The City Commission of the City of Boynton Beach, Florida hereby 39 approves the award of the bid to Detailed Sports Turf Construction, Inc., of Hobe Sound, 40 Florida in response to "Putting Green Resurfacing for the Links at Boynton Beach", Bid No. 41 011-2910-17/7MA. 42 Section 3. The City Manager is authorized to sign the Contract with Detailed 43 Sports Turf Construction, Inc., for the "Putting Green Resurfacing for the Links at Boynton 44 Beach" in the amount of $241,745.00 plus a 10% contingency for a total approved amount of 45 $265,919.50, a copy of which Agreement is attached hereto as Exhibit "A." 46 Section 4. This Resolution shall become effective immediately upon passage. 47 CAProgram Files (x86)\neevia.com\docConverterPro\temp\NVDC\OE6D45B8-57BO-4621-B731-33293183DF7E\Boynton Beach.5069.1.Putting_Green_Resurfacing_ _Reso.doc Page 436 of 608 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 PASSED AND ADOPTED this day of , 2017. CITY OF BOYNTON BEACH, FLORIDA Mayor — Steven B. Grant Vice Mayor — Mack McCray Commissioner — Justin Katz Commissioner — Christina L. Romelus Commissioner — Joe Casello ATTEST: Judith A. Pyle, CMC City Clerk (Corporate Seal) VOTE YES NO CAProgram Files (x86)\neevia.com\docConverterPro\temp\NVDC\OE6D45B8-57BO-4621-B731-33293183DF7E\Boynton Beach.5069.1.Putting_Green_Resurfacing_ _Reso.doc Page 437 of 608 CONTRACT FOR CONSTRUCTION SERVICES THIS AGREEMENT, made and entered into this day of , 2017, by and between the CITY OF BOYNTON BEACH, a municipal corporation of Florida, hereinafter called the "City" and DETAILED SPORTS TURF CONSTRUCTION, INC. a Florida Corporation LX ) Check One a Florida General Partnership () a Florida Limited Partnership () a Sole Proprietor () hereinafter called "CONTRACTOR". WITNESSETH that under the due procedure of law, bids were heretofore received by the City Commission of said City for the performance of work and supplying materials, hereinafter described, and said Commission having canvassed said bids, had determined that the bid in the total amount of $241,745.00 submitted by the aforementioned CONTRACTOR was the best and most desirable bid submitted, and has authorized the execution of this contract. NOW, THEREFORE, in consideration of these premises and the mutual conditions and covenants contained herein, the parties agree as follows: 1.0 AGREEMENT 1.1 The CITY does award the contract to and does hire and employ the CONTRACTOR and the CONTRACTOR does accept the award, predicated upon the bid of the CONTRACTOR, dated JANUARY 26, 2017, which is hereby incorporated by reference into this agreement, and the CONTRACTOR does agree to furnish the necessary labor, tools, equipment, materials and supplies, etc., and to perform all the work provided in the bid, contract documents, bond documents, plans and specifications for: Bid Title: PUTTING GREENS RESURFACING FOR THE LINKS AT BOYNTON BEACH Bid Number: 011-2910-17/JMA City of Boynton Beach, Florida, all of which are incorporated herein by reference lump sum price as specified in CONTRACTOR'S bid in the amount of: Two Hundred Forty-one Thousand, Seven Hundred ($241,745.00) 1 Forty-five Dollars Page 438 of 608 2.0 SCOPE OF SERVICES 2.1 CONTRACTOR further agrees to furnish all materials, supplies, machines, equipment, tools, superintendents, labor, insurance, and other accessories and services necessary to complete said project in accordance with the conditions and prices as stated in the contract, General Conditions for Construction, and Supplementary Conditions for Construction, plans which include all maps, plats, blueprints, and other drawings and printed or written explanatory matter thereof as contained in the bid, contract documents and specifications for the project. 2.2 All the work and labor performed under this contract shall be performed, and all of the material furnished shall be, in strict conformity with said plans and specifications, and CONTRACTOR accepts and consents to the conditions contained in said plans and specifications and expressly agrees to comply with every requirement and stipulation therein contained to be performed by the party contracting to do said work. 2.3 The CONTRACTOR further agrees to furnish all tools, equipment, materials and supplies and to do all the work above mentioned in a first-class, substantial and workmanlike manner, and in conformity with the detail for said work on file in the office of the City Engineer of the City and strictly in accordance with the specifications, general stipulations and plans which are hereby referred to and made a part of this contract, as well as to the satisfaction of the City Commission and City Engineer of the said City, and in strict obedience with the directions which may be given by the City Manager or his authorized representative, at and for the prices herein plainly set forth. 2.4 Upon receipt of written notification from the CITY, to correct any defective or faulty work or materials which may appear within one (1) year after completion of the contract and receipt of final payment, CONTRACTOR shall make the necessary corrections within ten (10) days of receipt of the written notice. 2.5 To comply with the provisions of Section 255.05, Florida Statutes, if applicable. 2.6 To pay promptly, before final settlement, any and all claims or liens incurred in and about this work. Furnish release of liens forms from all subcontractors and suppliers of materials. Forms to be supplied by CITY. 2.7 The CONTRACTOR shall remove and clean up all rubbish, debris, excess material, temporary structures, tools and equipment from streets, alleys, parkways and adjacent property that may have been used or worked on by the CONTRACTOR in connection with the project promptly as such section or portion is completed and ready for use, leaving the same in a neat and presentable condition. Payment of monthly or partial estimates may be withheld until this has been done to the satisfaction of the City Engineer. Final acceptance and payment for the entire project will not be made until the site is satisfactory to the CITY. 2.8 The CONTRACTOR shall at all times observe and comply with the provisions of 2 Page 439 of 608 the charter, ordinances, codes and regulations of the City of Boynton Beach, Florida. 2.9 Upon completion of the work, the City Engineer shall satisfy himself, by examination and test, that the work has been fully completed in accordance with the plans, specifications and contract documents. When the City Engineer is so satisfied, he shall recommend acceptance thereof to the City Manager, who shall, if he agrees with such recommendation, present the final payment application to City Commission for review and vote to formally accept the project. The right of general supervision of the CITY as hereinafter provided under "authority of the engineer' shall not make the CONTRACTOR an agent or employee of the CITY, but the CONTRACTOR, shall at all times, and in all respects have the rights and liabilities of an independent contractor. 2.10 After the cleaning up of the work, premises, streets, alleys, or other areas of structure in anyway connected with the performance of the contract, the work as a whole shall be inspected by the City Engineer, and any workmanship or material found not meeting the requirements of the specifications shall be removed by or at the expense of the CONTRACTOR and good and satisfactory workmanship or material substituted therefore. All settlement, defects or damage upon any part of the work shall be remedied and made good by the CONTRACTOR. 2.11 The CONTRACTOR will be held responsible for the care, protection and condition of all work until final completion and acceptance thereof, and will be required to make good at his own cost any damage or injury occurring from any cause. 3.0 COMMENCEMENT OF WORK 3.1 CONTRACTOR hereby agrees to commence work under this contract on or before a date to be specified in the written "Notice to Proceed" of the CITY and to fully complete the project within 45 calendar days following the commencement date as specified in same. 3.2 Time is the essence of the contract. In the event the CONTRACTOR shall fail in the performance of the work specified and required to be performed within the time limit set forth in the contract, after due allowance for any extension or extensions of time made in accordance with herein before set forth, the CONTRACTOR shall be liable to the CITY, as liquidated damages and not as penalty, in the amount stipulated therefore in the General Conditions for Construction or in other documents for each and every calendar day that the CONTRACTOR shall be in default of completion. The CITY shall have the right to deduct said liquidated damages from any amount due, or that may become due the CONTRACTOR, or to collect such liquidated damages from the CONTRACTOR or his Surety. 3.3 CONTRACTOR shall, as soon as practicable after signature of contract, confirm with City Engineer in writing, the names of subcontractors as originally proposed for principal parts of work, and for such others as City Engineer may direct. Page 440 of 608 Contractor shall not employ an that City Engineer may, within a reasonable time, object to as incompetent or as unfit. 4.0 LIQUIDATED DAMAGES 4.1 The CONTRACTOR further agrees to pay $1,000.00 per day as liquidated damages, for failure to begin within ten (10) days of "Notice to Proceed" or failure to complete the work within 45 calendar days from the commencement date to be indicated in the written "Notice to Proceed". 5.0 PROTECTION OF EXISTING FACILITIES 5.1 The CONTRACTOR warrants that prices include the protection and continuous use of all existing sewers, conduits, drains, pipes, buildings, walks, bridges, guard rails and other construction encountered, and the prompt repairing of any damage done to them during the progress of the work, or from insufficient support thereafter; also all the filling, backfilling, tamping, ramming, puddling and consolidating; the removal and disposal of all rubbish and surplus material; also all pumping bailing draining or unwatering of all excavations, incidental to the execution of the work; also the furnishing of all necessary labor, tools, equipment, materials and supplies, etc. and the performance of the whole work mentioned in the detailed plans and specifications necessary to give a finished result, and including all expense incurred in or in consequence of the suspension or discontinuance of the said work specified and a faithful compliance with each and every one of the requirements of the contract and for the maintenance of the entire work and construction in good condition and repair until final acceptance. 5.2 The CONTRACTOR shall assume full responsibility and expense for the protection of all public and private property, structures, water mains, sewers, utilities, etc., both above and below ground, at or near the site or sites of the work being performed under the contract, or which are in any manner affected by the prosecution of the work or the transportation of men and materials in connection therewith. The CONTRACTOR shall give reasonable written notice in advance to the department of the CITY having charge of any property or utilities owned by the CITY and to other owner or owners of public or private property or utilities when they shall be affected by the work to be performed under the contract, and shall make all necessary arrangements with such department, departments, owner or owners for the removal and replacement or protection of such property or utilities. 6.0 INDEMNIFICATION 6.1 The CONTRACTOR shall indemnify and save harmless and defend the CITY, its agents, servants, and employees from and against any claim, demand, or cause of action of whatsoever kind or nature arising out of error, omission or negligent act of CONTRACTOR, its agents, servants, or employees in the performance of services under this Agreement. 6.2 CONTRACTOR shall indemnify and save harmless and defend CITY, its agents, servants and employees from against any kind and all causes, claims, demands, 0 Page 441 of 608 actions, losses, liabilities, settlements, judgments, damages, costs, expenses, and fees (including without limitation reasonable attorney's and appellate attorney's fees) of whatsoever kind or nature for damages to persons or property caused in whole or in part by any act, omission, or default of the CITY, its agents, servants or employees arising from this contract or its performance. The CONTRACTOR and the CITY hereby agree and covenant that the CONTRACTOR has incorporated in this original bid, which constitutes the contract sum payable by the CITY to the CONTRACTOR, specific additional consideration sufficient to support this obligation of indemnification provided for in this paragraph. It is the CITY'S and CONTRACTOR'S full intention that this provision shall be enforceable and said provision shall be in compliance with Florida Statute 725.06. 6.3 The execution of this Agreement by the CONTRACTOR shall obligate CONTRACTOR to comply with the foregoing indemnification provision, as well as the insurance provisions which are set forth in the Insurance Advisory Form, herein. However, the indemnification provision, and the insurance provision contained in this Contract are not interdependent of each other, each one is separate and distinct from the other. 6.4 The obligation of the CONTRACTOR to indemnify the CITY is not subject to any offset, limitation or defense as a result of any insurance proceeds available to either the CITY or the CONTRACTOR. 7.0 PAYMENT BY CITY 7.1 The CITY agrees to pay the CONTRACTOR in current funds for the performance of the contract, subject to additions and deductions as provided in the specifications. 8.0 CHANGES IN THE WORK 8.1 The CITY, without invalidating the Contract, may order extra work or make changes by altering, adding to or deducting from the work, the Contract sum being adjusted accordingly. All such work shall be executed under the conditions of the original Contract. Any claim for extension of time caused thereby shall be made in writing at the time such change is ordered. 8.2 All change orders and adjustments shall be in writing and approved by the City Manager or City Commission if required, otherwise, no claim for extras will be allowed. 8.3 The General Contractor and all of his subcontractors shall be apprised of, and familiar with, the following conditions and procedures governing extra work under the Contract: 8.3.1 Any change order has to be recommended by the City Manager and officially approved by the City Commission before any steps are taken to implement the change order. 8.3.2 Should the CONTRACTOR or any of his subcontractors commence with Page 442 of 608 the work without making a claim in writing for unforeseen extra work he encounters, it will be construed as an acceptance and agreement by him that any such work is required under the contract and no future claim for extras will be considered or allowed by the CITY. 8.3.3 No claim for extra work will be allowed unless and until authority for same by written Change Order has been obtained from the City Manager or the City Commission of Boynton Beach, if necessary, which authorization will be signed by the Mayor. 8.3.4 Changes in the work directed in writing by the CITY'S Representative under the following procedures shall become a part of the Contract by a written Change Order. 8.3.5 Information regarding changes in the work involving claims to the CITY for additional work, credits, and/or adjustments under the contract shall be promptly transmitted in writing by the General CONTRACTOR to the CITY'S Representative with full explanations and justifications for his consideration in preparing a Change Order to the Contract. 8.4 The value of any change ordered under the Contract for extra work and/or any reductions in work required, shall be determined under one or more of the following procedures before a written Change Order is issued: 8.4.1 By such applicable unit prices, if any, as are set forth in the Contract except in those cases where increases in quantities exceed fifteen (15) percent of the original bid quantity and the total dollar change of that bid item is significant in the opinion of the Engineer, the unit price shall be subject to review to determine if a new unit price should be negotiated; or 8.4.2 If no such unit prices are set forth, then by a lump sum or other unit prices mutually agreed upon by the CITY and the CONTRACTOR; or 8.4.3 By cost reimbursement, which is the actual cost for labor, direct overhead, materials, supplies, equipment and other services necessary to complete the work plus fifteen (15) percent to cover the cost of general overhead and profit. For all labor and foreman in direct charge of the authorized operations, the CONTRACTOR shall receive the current local rate of wages to be agreed upon in writing before starting such work, for each hour said labor and foreman are actually engaged thereon. An upper limit of total cost and of profit shall be agreed upon and shall not be exceeded unless approved by the CITY. 8.4.3.1 The CONTRACTOR shall submit sufficient cost and pricing data to enable the Engineer to determine the necessity and reasonableness of costs and amounts proposed and the allowed and eligible costs proposed. 8.4.3.2 The CONTRACTOR shall have an accounting system which accounts for such costs in accordance with generally accepted accounting principles. This system shall provide for the 0 Page 443 of 608 identification, accumulation and segregation of allowable and unallowable Change Order costs. 8.4.3.3 Where it is indicated that the Contract is federally or State assisted, the CONTRACTOR'S attention is directed to the applicable rules and regulations relative to cost principles which must be used for the determination and allowability of costs under grant. 8.4.3.4 In no case shall fringe benefit costs on direct labor costs exceed forty (40) percent of direct labor costs. 8.4.3.5 In no case shall the CONTRACTOR and Subcontractors' general overhead and profit in the aggregate exceed fifteen (15) percent of the total cost of direct labor, fringe benefits, direct overhead, materials, supplies, equipment and directly related services supplied by him. Among the items considered as general overhead are bonds, insurance, incidental job burdens, supervision and general office expenses. 8.4.3.6 In no case shall the CONTRACTOR'S cost for administering subcontracts exceed five (5) percent of the subcontractors' cost not including subcontractors' profit. 8.4.3.7 For special equipment and machinery such as power driven pumps, concrete mixers, trucks, and tractors, or other equipment, required for the economic performance of the authorized work, the CONTRACTOR shall receive payment based on the agreed rental price for each item of equipment and the actual time of its use on the work provided that the rental price shall not exceed the current rates published by the Equipment Guide Book Company in the Blue Book, "Rental Rates for Construction Equipment". Rate shall be daily, weekly or monthly as appropriate. 8.4.3.8 Records of extra work done shall be reviewed at the end of each day by the CONTRACTOR and the Engineer. Such daily records shall clearly distinguish between the work done under the contract and that done under the Change Order. Duplicate copies of the accepted daily records shall be made, signed by the CONTRACTOR and the Engineer and one copy retained by each. 8.5 Claim of payment for extra work shall be submitted by the CONTRACTOR upon certified statement supported by receipted bills. Such statements shall be submitted for the current contract payment for the month in which the work was done. No claim for extra work shall be allowed unless that same was ordered, in writing, as aforesaid and the claim presented at the time of the first estimate after the work is completed. 8.6 No Field Change Directive or Change Order shall be authorized by the Project Manager if the Contractor has added language to the Field Change Directive or Change Order or to any cover letter, e-mail, facsimile, or other written document 7 Page 444 of 608 which accompanies the Field Change Directive or Change Order in which the contractor attempts to reserve any future right or claim arising out of the work which is the subject of the Field change Directive or Change Order. 9.0 INSURANCE 9.1 The CONTRACTOR shall maintain during the term of this contract commercial liability, motor vehicle, and property damage insurance, acceptable to the CITY, covering the work contracted and all operations connected herewith, and whenever any of the work in the contract is to be sublet, CONTRACTOR'S contingent or protective liability and property damage insurance. Such insurance shall provide limits not less than those set forth on the insurance requirement schedule Insurance Advisory Form. 9.2 Required insurance shall be documented in a certificate of insurance which provides that the CITY of Boynton Beach shall be notified at least fifteen (15) days in advance of cancellation, nonrenewal or adverse change. Contractor agrees to furnish policies if Certificate of Insurance is not acceptable. 9.3 The CONTRACTOR shall take all necessary precautions to prevent the generation of loud, unnecessary noise in conjunction with his operations at the work site. Internal combustion engines used with construction equipment shall be equipped with mufflers, as required by the Code of the City of Boynton Beach, and the CONTRACTOR shall comply with all requirements of this Code as they pertain to prevention of noise. No pile driver, excavating or other construction equipment, pneumatic hammer, derrick, the use of which is attend by loud or unusual noise, shall be operated between the hours of 6:00 P.M. and 7:00 A.M., except by written permission of the City Manager, and then only in case of emergency. 11.0 GUARANTEE AND WARRANTIES 11.1 All the work shall be guaranteed to remain in good condition for one year from date of acceptance. 12.0 TERMINATION OF CONTRACT 12.1 If the work to be performed under the contract is assigned by the CONTRACTOR other than provided for herein; if the CONTRACTOR should be adjudged as bankrupt; if a general assignment of his assets be made for the benefit of his creditors; if a receiver should be appointed for the CONTRACTOR or any of his property; if at any time the Engineer shall certify in writing to the City Manager that the performance of the work under the contract is being unnecessarily delayed or that the CONTRACTOR is willfully violating any of the conditions, provisions, or covenants of the contract, plans or specifications, or that he is executing the same in bad faith or otherwise not in accordance with the terms of the contract; if the work be not fully completed within the time named for its completion or within the time to which such completion date may be extended; or if other just causes exist, the City Manager may serve ten (10) days' written notice upon the CONTRACTOR of the intent to terminate the contract for the CITY and if the CONTRACTOR shall not, prior to the effective date of termination N. Page 445 of 608 set forth in such notice, take such measures as will, in the judgment of the City Manager, ensure the satisfactory performance of the work, the City Commission and the City Manager may declare the contract terminated on the effective date specified in such notice, or any date subsequent thereto. In the event of such termination, the City Manager shall notify the CONTRACTOR and Surety and the CONTRACTOR shall immediately respect such notice and stop work and cease to have any right to the possession of the ground and shall forfeit his contract. Upon such termination, the City Manager shall provide the Surety with written notice of the CITY'S action and the Surety shall within ten (10) days of receipt of said notice remedy the default or the Surety shall as expeditiously as possible: 12.1.1 Complete the contract in accordance with its terms and conditions, or 12.1.2 Obtain a bid or bids for completing the contract in accordance with its terms and conditions, and upon determination by Surety and the CITY of the lowest responsible bidder, make available as work progresses (even though there should be a default or a succession of defaults under the contract or contracts or completion arranged under this paragraph) sufficient funds to pay the cost of completion less the balance of the contract price; but not exceeding, including other costs and damages for which the Surety may liable hereunder, the amount set forth in the first paragraph hereof. The term "balance of the contract price", as used in this paragraph, shall mean the total amount payable by CITY to CONTRACTOR under the contract and any amendments thereto, less the amount properly paid by CITY to CONTRACTOR. 13.0 CONTRACT CONTROLS 13.1 The subject contract between the CITY and the CONTRACTOR shall supersede any and all documents executed between the parties relative to the project. In the event of any inconsistencies, the terms, provisions and conditions set forth in the subject contract shall supersede all other documents and shall be controlling. 14.0 TIME OF ESSENCE 14.1 Inasmuch as the provisions hereof, and of the specifications herein, and of all the other contract documents relating to the times of performance and completion of the work are for the purpose of enabling the CITY to complete the construction of a public improvement in accordance with a predetermined program, all such time limits are of the essence of the contract. 15.0 REMEDY FOR DELAY 15.1 In the event of any delay in the project caused by any act or omission of the CITY, its agents or employees, by the act or omission of any other party, or delay caused by weather conditions or unavailability of materials, the sole remedy available to CONTRACTOR shall be by extension of the time allocated to complete the project. No monetary damages shall be claimed or awarded to CONTRACTOR in association with any delay in the project caused by an act or omission of the CITY, its agents or employees. 9 Page 446 of 608 15.2 Failure on the part of CONTRACTOR to timely process a request for an extension of time to complete the work shall constitute a waiver by CONTRACTOR and CONTRACTOR shall be held responsible for completing the work within the time allocated by this contract. 15.3 All requests for extension of time to complete the work shall be made in accordance with the General Conditions for Construction. 15.4 For the purpose of this section the phrase "the CITY, its agents and employees" shall include but shall not be limited to the architect, project manager and consulting engineers. 16.0 INTEGRATED CONTRACT. 16.1 This Contract, together with attachments or addenda, represents the entire and integrated Contract between the City and the Contractor and supersedes all prior negotiations, representations, or Contracts written or oral. This Contract may be amended only by written instrument signed by both city and Contractor. 17.0 PUBLIC RECORDS: Sealed documents received by the City in response to an invitation are exempt from public records disclosure until thirty (30) days after the opening of the Bid unless the City announces intent to award sooner, in accordance with Florida Statutes 119.07. The City is public agency subject to Chapter 119, Florida Statutes. The Contractor shall comply with Florida's Public Records Law. Specifically, the Contractor shall: A. Keep and maintain public records required by the CITY to perform the service; B. Upon request from the CITY's custodian of public records, provide the CITY with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119, Fla. Stat. or as otherwise provided by law; C. Ensure that public records that are exempt or that are confidential and exempt from public record disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and, following completion of the contract, Contractor shall destroy all copies of such confidential and exempt records remaining in its possession once the Contractor transfers the records in its possession to the CITY; and D. Upon completion of the contract, Contractor shall transfer to the CITY, at no cost to the CITY, all public records in Contractor's possession All records stored electronically by Contractor must be provided to the CITY, upon request from the CITY's custodian of public records, in a format that is compatible with the information technology systems of the CITY. E. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS 10 Page 447 of 608 RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS: JUDY PYLE, CITY CLERK 100 E BOYNTON BEACH BLVD. BOYNTON BEACH, FLORIDA, 33435 561-742-6061 PYLEJ@BBFL.US IN WITNESS WHEREOF, the parties hereto have affixed their hands and seals the day and year first above written. CITY OF BOYNTON BEACH BY: Lori LaVerriere, City Manager ATTEST: Judy Pyle, City Clerk day of , 2017 APPROVED AS TO FORM: James A. Cherof, City Attorney 11 Page 448 of 608 Attest: By: DETAILED SPORTS TURF CONSTRUCTION, INC. Print Name: Date: Title: STATE OF FLORIDA ) ) SS COUNTY OF (SEAL) BEFORE ME, an officer duly authorized by law to administer oaths and take acknowledgments, personally appeared of who is personally known to me or has produced as identification, and acknowledged execution of the foregoing Agreement as the proper official of of for the use and purposes mentioned in it and that the instrument is the act and deed of the Corporation. IN WITNESS OF THE FOREGOING, I have set my hand and official seal at in the State and County aforesaid on this day of 12017. NOTARY PUBLIC My Commission Expires: 12 Page 449 of 608 Allbrandl, Julianne From: Tapper, Ronald Sent Monday, February 06, 2017 11:32 AM To: Alibrandl, Julianne cc Landgraf, Glenn rubject: Golf Course Greens Bid Memo ED After Glenn and myself have reviewed the "Y' bids for the golf course greens, staff Is recommending that we accept bli�; $241,745 bid from Detailed Sports Turf Const., INC. Thanks, Ron Tapper Ronald Tapper Golf Course Manager/Head Golf Professional The Links at Boynton Beach Golf Course City of Boynton Beach 8020 Jog Rd. I Boynton Beach, Florida 33472 %, 561-742-6511 1 6 561-966-1700 E3 TapperR@bbfl.us httP://www.boynton-beach.org/ 01 11 America's Gateway to the Gulfstreann WIMP =21 1 -11 - 're!44r(F&-erfUt7L4' e "1 1.1 disclosure.Under Florida records law, email addresses are public records. Therefore, your e-mail communication and your e-mail address may be subject to public disclosure. Page 450 of 608 U Mw W Z 0 Z 0 W Q Y Z J w 2 O LL f V Z U Q LL w D w w Z w w Z D a a V Z o Q co O � N � LU w N D�o w w .. 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LL , - /z ¥ = §a)� Eo / 4 /0 ( E_ 1DLLI ( \) k0 dw a) %m z§-�64o ] E§ k»a)��fm / o «mno§o �a\///\z §k § § § z \§ § § / § e . � o ¥ o ¥ ¥ ¥ ¥ ¥ 2 ¥ e k9��kk 2 Zk § ( z§QP-LL ) $4 j o£ o uo LU0 §§ k m < / 0 < o co \ § c = LU m \ u z \ \ \ § § ¥ u E / / co % d z \ C) LU \_ \ / LULU LULU 0} p \ < > E o z z e // § j/ i - j§ = u §% / § %\ LL LL § D0 LU c) \� < o §/ 0 \§ \ / \ C) 0§ 0\ (D LL C� ±= m == j / Qm < Qo i= LU j/= a U) LU c mL / © /S z/ 5u <=u e § § \/ j »% LU ±u ±_ %E j� co § \\ 0 0\ \ z LULU \0 LULU LULU LULU\ \ > oo ICO ICOm IZ j< o= 04 mm mm =em I o m O S 0 N LO � ¢ 2 n � j / Page 453 of 608 Page 454 of 608 NOTICE TO CONTRACTORS ............ . NC -1 ««c INSTRUCTION O BIDDERS. ##?f° 18 GENERAL -11 CONDITIONS CONSTRUCTION #f U \ #I# CHECK «:*y«««\D SORY d f . A BIDDER ACKNOWLEDGEMENT BA -1 ADDENDA \ \ ¢I# PROPOSAL \r. fm #B#»# /B- BIS-3 STATEMENT OF I##?R'? QUALIFICATIONS ?##.<.S#m $I#+?f© INSPECTION CONFIRMATION BSI\\? NON COLLUSION AFFID� \� PRIME BIDDER \� \< ANTI -KICKBACK FFIVID . NCA -1 dd ?Od*«f#\#FMINORIT \ OWNED BUSINESS ONFI ATI#»4?#RUG-FRE WORKPL� \ . ACE .................................... DF SAFETY PROGRAM COMPLIANCE SCHEDULE OF SUBCONTRACTORS STAT: :? 422# BID \ PBC: INSPECTOR GENERAL ACKNOWLEDGEMENT DRAFTCONTRACT ?, Page 455 of 608 Page 456 of 608 1. : The following instructions are given for the purpose of guiding bidders in property preparing their bids or proposals. These directions have equal force and weight with the specifications and 1trict compliance is required with all the provisions herein contained. 2. SCOPE g .- - 1 �.-_. 1 1 ' II e::• I. LV -71'l+ - - * l- II - 1',f . E1 1 la'777-37777,4 M, _ is ♦ ': • ♦ - • ^_ r -'..'_ '. • � � ;• -' ♦ ! - 00. O's All I the • il:; ®1 Page 459 of 608 F111115ft'"Mr7dT."P 7 -MIM I . Establish perimeter of the greens. 2. survey existing putting surfaces and determine area of expansion to increase current square footage to original design square footage. 3. Lay out all work areas around greens for tle4ns. 4. Using sod cutter set to a 2 -inch depth, cut the sod in 2 direc8ons and remove to designated 5. Core green 8 inches to 10 inches to return mix depth to 12 inches which was USGA-specified depth above gravel. 6. Tie in cored area with surrounds to create free -Wing properly training greens and surround slopes. 7. Probe Into the soil subsurface gravel to be sure of the existing greens mix depth. Do not rotatill into the gravel. 8. Rototill all cored and stripped areas. Do the entire surface three times. Smooth to a final grade and assure a uniform soil depth. r' shape; float • '. work areas f grassing. . Finish 10. Sod collars and slope areas with 419 Bennuda grass. 11. Sprig greens with certified TMEagle Bermuda grass at a rate of 30 bushels per thousand square fed for #1 through #9. Sprig at a rate of 40 bushels per • • square • through resurfacing wth TMEagle• : grass. Page 460 of 608 2.3 Resurfacing alf PMctles ChIpoing Green — a,200 sq. ft! T1110-9 • (80/20 Canadianand sprigged with Tiffiagle•: grass. Construction Noes; Refer to D. Gignstructlon tialms SUMM This green YAII greens mix (80120 Canadian Peat) and sprigged with T#Eagle Bermuda grass. Construction Notes: Refer to D. Q2n§&MSV2n.HgMa 1 • OWNER'S 1 1 1 - I + ' !t•1 }. • 1 �1. t t:. 1 + 11 - - • _ •� 1!':,._ 1 - • _ 1 11 ? . =:F_ Bidderspertaining to the work on this project. obtaincopies of _ • • documents and draiOngs, plans, • Office at (561) 742-6322. A. Each bidder shall irdbrm_ of - conditions putting greens and the employment of labor thereon. Failure to do so shall not relieve a successful bidder of his obligation to furnish all material and labor necessary to carry out IB -3 Page 461 of 608 A in case of any doubt or difference of opinion as to the items to be furnished hereunder, thz fecision of the City Manager shall be final and binding on both parties. The bidder's attention is directed to the Indemnification requirements set out in the Contract, general conditions and spedal conditions. The bidder's bid shall include an amount suffident to constitute sufficient consideration to support the Contractors obligation to indemnify the City for daims or actions from any dalm demand or cause of action arising from any act, omission or default of the CITY, its employees or agents, arising from the Contract •}: performance. A. Waive any informality, minor deviations from specifications at a IoVfflr price than the most responsive, responsible bidder meefing all aspects of the specifications and consider it, if it is determined that total cost is lower and the overall function is improved or « impaired', B. Waive any defect, irregularity or informality in any bid or bidding procedure; C. Reject or cancel any or allbids; D. Reissue n In . tion to Bid; E. Extend the bid opening time and date; F. Procure anyRom by other ns; G. Increase or decrease the quantity specified in the invitation to bid unless the bidder specifies otherwise; H. Consider and accept any alternate bid as provided herein when most advantageous4i the City. IB -8 Page 466 of 608 A Keep and maintain public records required by the CITY to perform the service; B. Upon request fmm the Cl1Ys custodian of public records, pmvide the CITY with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119, Fla. or otherwise provided • y law, C. Ensure that public records that are exempt or that are confidential and exempt from public record disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and, following completion of the contract, Contractor shall destmy all copies of such confidential and exempt records remaining in its - possession once the Contractortranarers the records in its possession to the CITY; and D. Upon completion of the contract, Co, it, ac or shall transfer to the CITY, at no cost to the CITY, all public records in Contractor's possession Al records stored electronically by Contractor must be provided to the CITY, upon request from the CIT)rs custodian of public recorils, in a fbrmat that is compatible with the information technology systems of the CITY. • �- ! r •'r r El ! .1: PYLEJ@BBFL.US lip • • • � i � H ra• • 1 1 _ � s �1 � _ 1 F � i •I 1 � rl if r 1 � a ,. lyl I� � -. IB -1I Page 469 of 608 OWNER:BOYNTON BEACH a, 111 944 • . �• - - executedCONTRACTOR: The person, firm or corporation with whom this Contract is by the Owner. SUBCONTRACTOIt Any person, firm or corporation other than the Contractor supplying material or labor for work at the site of the project. Such person or firm has contractual Owner.not, with the SURETY: Any person, firm or corporation that has executed as Surety #G Contractor's performance •• securing performance of th Contract. i CONTRACT: The agreement executed by the Owner and the Contractor covering the work to be performed and including all Contract Documents. SPECIFICATIONS: The detailed written description of the work. DRAVVINGS: The drawings listed and described in the Contract Documents. PROJECTS: The entire construction or installation to be performed as set forth in the •+ Documents. CLAIMS AND NOTICES: A notice is defined to be infbrmation rendered by either party to the other upon a condition becoming known pursuant to the following requirements. All claims, requests, substitutions, changes, notice, delays and any and all other forms of notices or claims by the Contractor to the Owner or Engineer must be in writing and promptly presented . If none is so made, it is irrefutably presumed not to have been ghon by the Contractor to the Owner or ! 1 Page 470 of 608 ContractThis f of - following parts,designated as the Pmject: Advertisement fbr Bids Certificate of Insurance Information for Bidders Public• ► Bond • Proposal Technical Bid Bond Contract DravWngs General Condftlons for Construction Addenda Special Conditions for Construction Construction Contract c We general charaver lig In -mg T 'TiTs If �AWii M-7 • ■ 7 • Contractor shall check all drawings Included as part of - Contract Documents lmmediat*and shall promptly notifyArchitectwriting• any discrepanch3s. Anything shown on the drawings and not mentioned in the specifications or mentioned in the specifications and nut shown on the drawings, shall be of like effect as If shown or mentioned in both. 3.1.2. Figures marked on drawings shall, in general, be fbilowed in preference to Scala measurements. Large scale drawings shall, in general, govern small scale drawings. T he Contractor shall compare all drawings and veirdy the figures before laying out the'work and will be responsible for any errors which might have -been avoided thereby. When dimensions oh the drawings am affected by the type of equipment selected, the Contractor shall adjust such dimension as conditions may require. When the Contract has been executed on the part of the Owner, it shall be fbrwarded to t : Contractor together with notice from the Owner to commence work. The Notice to Proce - will include the time fbr completion and the date to begin the Contract Time. The Contra shall begin oonstuction operations at the site within ton (10) calendar days aftr the date the Notice to Proceed. I y ! 1 Prior to starting the work, a pre-oonstruction conference will be held to review the work schedules, to establish procedures for handling shop drawings and other submissions, for processing periodical pay estimates, and such other matters as may be pertinent to the project • submit a preliminary shop •schedule. Page 471 of 608 6-5.3. If no schedule or agreement stating the dates, upon which drawings shall be furnished is made, then no claim for delay shall be allowed on account of failure to furnish drawings until two weeks after demand in writing for such drawings and not then unless such claim is reasonable and as otherwise provided by the definition of alloticer, Page GCC -1. 6.6.4. In the event of any delay in the project caused by any act or omission of the City, its agents, or employees, the sole remedy available to Contractor shall be by extension of the time allocated to complete the project. No monetary damages shall be claimed or awarded to Contractor in association with any delay in the project caused by any act or omission of the City, its agents or employees. For the purpose of this section the phrase athe City, its agents and employees" shall include but shall not be limited to the Architect, Project Manager, and consulting • _ This artide does not exclude the recovery of damages by the City for delay caused by Contractor under other provisions in the Contract Documents. m; a" W*�Kf 1 817 7 1=1 IS S 1 _ R • _ WiirLt-1;-1- 1 utilities shall be !and • i/ for by the Owner. work, although the time for completing the entire work or such portions may not have expired, but such taking possession and use shall not be deemed an acceptance of any work not• • c r • • : re With the Contract Documents. thereafter itay deduct the cost thereof from the payment then or S Page 474 of 608 Chy of Boynton I l Risk Management 1 :!R 7 l WIT 11 vii 4 ii. MI : %111 1 1 11 I.�.` a VIan`I , l ] MF:. -i1 . "J .. ',1 MI , 11 i.'1 qlitriri{:, { , R, . 4107 .1 { A m. L.: � u � t_ r �• r' M f r a r r «. r_ +< t o r^ r �R � '.. R` � R A R x F a a ii ,` > � • •• • �,. [I - .; 11 i•: �{�: • ! � MM IIA iA � 11 IR ", 11 {= :{ i{ Mt R) '� � 1 �, is f } i i 1. I& RUM i11. [ 1 IY I R I -1 77 I it { { � - I c� R � : i : 1 ' Ila w i 1 u { # R� �.t•,, l � M # 1 1 �' #r,�{ ,1R R4 •a+�1 ■: i -'1'I R 1I 1J���l1 ��i ' �, •c +{� :. , 1.{,,_ ;, Ru i, 1 1i1 iii 1(lIR ♦ G.-; # i1 z . �iR tet.•. :II nr RM zf;l l X11 f,� 11 1 a •� + � r :tial a�^, w 1 'A R Ir 11', ia�f , II {.+ .:kk{ I la 4R Il !;••:f I .^ R 1 { • rt 1 :1 � is t • / t `.: 1 Rei 11 �i .• r. I l-� 11IR- R 1 ` RI I, tR -il -�=1� 1 IS k: i la Ili tii 11 I - 1i 114M, a;.� Rig-1111:R� IR R'R 1 .It11 It -Ii Page 488 of 608 Submit Bids T: FISERVICES 100 E. Boynton Beach Boulevard P.O.o 31 Boynton Beach, Florid 33425-0310 Telephone: (5 1) 742-6322 Bid Title: PUTTING GREENS RESURFACINGIBOYNTON BEACH Bid Y • By: JANUARY 31, 2017,NO r; Bids will be opened in Procurement Services unless specified otherwise. Bid rewiving dots and time is scheduled for: January 31, 2017, no later than 2:30 P.M., and may not be wkhdra" within ninety (90) days aftr suchdate and All awards made as a result of this bid shall conform to applicable sections of the charter and codes of Name of • • ": DeWiled ,,., Turf Construction,Inc. A • •• iilin 1 - 'fS a Area Code: FAX Number 77.546.6207 Pomona t • • Street - MailingAddress:r Hobe . , •f Sound, # •{ 33455 Vendor• a � • Page 489 of 608 l 1 . CITY OF BOYNTON - FLORIDA BID RESURFACINGTTINGGREENS FOR • r BEACE NO: BIDDER: DATE- ! We propose and agree, if this bid is accepted, . contractof Boynton Contract Form, to furnish all material, equipment, machinery, tools, apparatus, means construction,coordination, . . work specified by the Contract documents. Having Studied the documents Prepared by: The City of Boynton Beach and having examined the Pmjed site, we Propose to Perform the work of ,c r Contract followingdocuments and the addenda which received: ADDENDUM DATE ADDENDUM DATE 1/25 117 !' NO ADDENDUM WAS ,i1 CONNECTION RECEIVED IN •i THIS PAGE TO BE ! ALONGWffH BW FOR PACKAGE'T•: Page 490 of 608 Firl- I he City Of Boynton Beach RnancWProcuremwt 100 E. Boptan Beach• I / 8aif f ! R / DATE: January 17, 2017 A! "PUTTING GREENS RESURFACING ... OR THE LINKS AT BOYNT6N BEACHm BID •' .: 01 1-2910-171JIMA This information and clarification to the original Bid specifications and proposal form and is hereby declared a part of the original specifications and/or contract documents. In case of a conflict, this Addendum No. I shall govern. In Bid documents, SCOPE OF WORK, Add the fbllovAng language to D. g4jjMcdon N• 1.'_ 1 Aftw ri f 1• rall cored and ! r r ! • I with Badmid at maWmum recommended r]rob! sit greens; ap~m&Wy square feet f r 1 Should f Sod r r and slopeareas wifh de4nto 8 ft aroundof the 18 Championship is approidmatefy 48, 000 1square feeL Add fen (10) days to Mme for Compledon" to accommodaft 8WIcagon of B"Imid For the 0 Resurfacing of Practice Putting Green' — 8,500 sq. ft.; Resurfacing of Practice Chipping Green — 3,200 sq. ft; and Resurfacing of Back Teaching Green — 3,200 sq: ft.; ADD to Construction Notes — ADD 2 inches of 80/20 greens mix to these greens. Ratotill, fumigate and float. Page 491 of 608 Page 492 of 608 spoils3. ADD ALTERNATE: If budget permits, the Unks at Boynton Beach would like to enlarge the Driving Range with the _eing area an additional 10,000 square fset. Aftr enlarging Driving Range, the entire tee surface of approximately 25,000 square feet is to be sprigged with 419 Bermuda grass. This additional work will be listed as an OADD ALTERNATEn on Revisedthe Bid Proposal 4. Submit your pricing on the mRevised Bid Proposal PagW Revised - BP - I to Revised - BP - 3. Mich are included with this Addendum as AttachmentA'— Addendum R Page 493 of 608 Page 494 of 608 ' City of Boynton WE. 803wton Beach Baukvara f BwrF S 1 DATE:January 23, 2017 ! TITLE: OPUITTING GREENS RESURFACING FOR BEACW BID NO.: 011-2910-170% PC Mla information and clarification to the original Bid specifications and proposal fbrm andis hereby declared a part of the original specifications and/or contract documents. In case of a conflict, this Addendum No. I shall govern. 2. Re%rence page 113-2, D. Construction Notes, line no. 11; what is the square feet of Greens 1 through 9 to be sprigged at 30 bushels per 1000 sq. ft.? What is the square feet of Greens i through IS to be sprigged at 40 bushels per _• through • 00 Greens R throughII ,• 3. What is the sprig rate for the Practice Putting Green; the Practice Chipping Green; and th C- ` 'ck Teaching Page 495 of 608 Page 496 of 608 Tim W. Howard ! ManagerAssistant City Administration Director •" Financial Services Page 497 of 608 Page 498 of 608 The City of Boynton Beach RhancelPracurement 100 Boynton ! +1 Boulevard ♦ Box f ! DATE: • TITLE: OPUTTING GREENS RESURFACING FOR THE LINKS AT BOYNTON BEACHm BID NO.: f • `1.. This addendum 71 the specifications,► 1. contract documents is issued to provide additional information and clarification to the original Bid specifications and proposal form and is hereby declared a partof - original specifications and/or ra documents. - In caseofa conflict, this Addendum'•shall• !_ The follovAng is in response to a question received by e-mail: Addendum♦statesoFumigateith •: atmaximum recommended label for all greens; approximately 105,000 square feet. Kindly clarify if thi's is to be accomplished via the tarped or non-tarped method? 2. CLARIFICATION: Please note that while the Puffing Greens are being resurfaced, the Championship Course will remain ♦r_i" for play with temporaryputting greens created in the fairways by • If you have any further questions or require additional clarification, please e-mail Julianne Alibrandi, Senior Buyer alibrandi'labo. us or phone (561) 742-8322. W6 It ♦ Y ' s • Page 499 of 608 Page 500 of 608 'PUMNG GREENS RESURFACING FOR THE LINKS AT ': BEACH" ■'� y 1 1 RESPONDENT D INCLUDE THIS "ACKNOWLEDGEMENT CONSIDEREDOF ADDENDUM NO. 3 WITH BID PACKAGE FOR SUBMITTAL TO BE y ACGCPTAIlLE. Thomas J. morrow 4 PRINTNAME 6P-R—bi T T!_:.... REPRESENTATWE . _..__ Detailed Sports Turf Construction, Inc. Jimmy 26,2017 DATE Page 501 of 608 Page 502 of 608 i F � The Bidder agrees to accept as full payment for the Resurfacing of the eighteen Championship Course Resurfacing ofPuttingResurfacing Chipping !Resurfacing 1 wrtTeaching ! 0 ' V=L101016 !� • $160,200.00 UNIT COST TOTAL 1M UNIT COST TOTAL UNIT COST TOTAL —i .1- Addendum 1- Fumigate with Basamide - 105,000 sq. fl. � I t 'r oil jA 1; JIM 1 #T MOMMEMEdo-Iffil $21,600-00 UNIT COST TOTAL Page 503 of 608 Two Hundred, Forty One Thousand, Seven Hundnd +& Farts Fir► Dollars Zero Cents ► D. .. TOTAL FOR ADD ALTERNATE: Twelve Thousand, d _ + Dollar., (amount written in words has precedence) Attached Is a computer . . supplyYES NO Will bar chad if being date.considered for award. of the "Notice to Proceedo and shall complete the work within fbirty-two (42) calendar days after the commencement _ .. _ - _ •s . z • •Contract including all Contract documents and will execute the Contract and perform all itsitems, covenants and conditions, all in exact compliance with the requirements of thespecifications and drawings. o 1 Page 504 of 608 01�7 _ is S _ v • i147M77,i_ r • _ ♦ f - ► t = • w R A 7 , ifs +_ Detailed Sports Turf Construction, Inc. bidder, Corporation, or Individual) By" Signi�— Thomas•' i President/ CEO Title Telephone Number Florida Contractor's License Number _M9000016250 Page 505 of 608 Page 506 of 608 Page 508 of 608 13618116d @�RO-r, onstuction, Inc. Rful a signatWe"Of jiffiFX�O�fflmlll ( f) htortow President TMM J. 9142 SE Pomona St. Hobe Sound., FL ft,i� �Ohdi p I mpany ftMdg VlAkWAM rm.e t. +Spam 1100 Via Callejon, Sub A BU*lM Add(fts Page 510 of 608 Clark11 Jalml S. hat I am he 1 iE _ R _.T: Y • .G 4pomuon k 'N tried the 1 t: B! iLf Of UW COP*mft% VW I kmw has 40 1 } iTITf;l r�♦ 7. , � I4 1. • w,;. • _ .' Y duly~ _ • r s, s RN r';*iw Is r A n 4 for I t_ 1_ i' J 1 £ um i r 1 • :: .17i Page 511 of 608 Page 512 of 608 Page 514 of 608 am I •.:M. F, }"^ ]:e {` [t},' .111 Y, .1 I 1 �.! .1 �d ': 4 R= !} . 1 YCI ti I S G :1: ' t}1 ,1:11 lir } 1. f r ' f :1► } 4 Yi TI ,.Lati .y 1 r IF 19 774 Irl 5r 1 p, miol •'��CII Il Ci i'11��a.rl 1' >ti #11,..1 Page 515 of 608 Page 516 of 608 it*] A -�J 101 1 4,14-,10-11M R I iiLqfA t I*] M Each Contraclw bidding on work included in these General Documents shall prepare and subrnit the data requested in the following ichedule of Information. This date must be Included in and -made part of-eich bid document Failure to comply with this instruction may be regarded as juefficadon lbr rqecdng the Contractor's proposal. aftch adMbaW sheaft yWng Me Wwmaftn 1 Name of Bidder Detailed,&'.)Iarts TIsfCofistru'clion', Inc 2. BuWrX Mi Addraw: 9142 SE Pc.,m,iona Stria -o-1 Hobe Sound, Florida 33455 3. When Organtmd: 4. Where Incorporated: _,Hq 5. How many years have you been engaged In the.contracting business under the present firm name?, 17-ygars 6. General character of wo* performed by your company. Greens- USGA or Regular, Tees- Construction, Laser Leveling, Fairways Fairway Drainage, "No -Till" Spriging, Cart Path Renovations Sand Traps, Spriging, Grassing- "Big Roll" & Slab, Lake Bank, Irrigation 7. Number of employees. S. Background and experience of principal members of your personnel, i I nduding officers.,* o. Bonding capacity. 10. Have you ew defaulted on a oontract? ff so, wher6 and why7ftNo THIS PAGE TO BE SUBMTED ALONG WrM WD FOR PACKAGE TO BE CONSDERED COMPLEM AND ACCEMBLE SBQ - I Page 517 of 608 R R 10 . 1 r R e k' I t ?, Experience11. performance. Project Everglades 11 110 Willoughby Country Club, Stuart 11 11 lronhome Golf$250,000 10-171=M Jason Riley Jason HaM 12. Contractsn hand. Carol Oaks GC, Evergladesl iii® nby Country Club 13. Largest completed projects(include final t). Refer to Section/ Project Completion 2) arose14. List all lawsuits (design and/or construction related) to which you have been a party and which: *NONE • construction projects: occurred wiftn the last 4 years: providecase numberand Dated at: 9142 SE Pomona Street this 2rday of ! By: ._ . �s�. (Signature) Name: Thomas Ji.; Typed)(Printed or THIS PAGE TO BE SUBMITMD ALONG MH BID . Page 518 of 608 t . *WSINJOT 7 0 NON -MANDATORY BID TITLE: PUTTING GREENS RESURFACINGFOR THE LINKS AT 130YNMN I .: 011- 1 -1IJ DATE: as an authorized representative (Name and title. Representative) called the.. fr) located a e of Company) Se A sold and that bidder has visited the site of the work and has carefully examined the plans and specifications fbr sold project and chocked them in detail before submitting his bid or proposal. _...DATE OF 0 * � COMPLETEt'AQ1'A0JE TO ISE GQ451DERIED Page 519 of 608 Page 520 of 608 STATE OF • COUNTYOF Sworn and subscribed before me this OA day of a, 1 17f M FOMMMori-i. M !� lr Till • n - -• •Constructiom �rCOMPANY cPAGE TO BE SUBMITTED ALONG WITH BID FOR PACKAGE TO BE Page 521 of 608 CONFIRMATION OF MINORITY OWNED BUSINESS 0 NIA This. is a requested form to be made a part of our files for future use and Information. Please o ry Pa desc bes your com ng I Zr;1 R7i il i V*'kLl I d C to I FT :s your company a Minority owned Business ? Yes SMEMM lnn� IFEMEM= IRMIMEM OTHER (specify) NOT APPLICABLE jua�, name Issuing Organization for Certification Date of Certification vnijr husiTSR9 as a Minority Owned Business'j P - 'I 'J I J -,T a( If 2 141 LOA' • R�01111 Page 522 of 608 Safety is a high pdority in the conducting of business in the CRY of Boynton Beach. Preferens: shall be given to contractors with an established sWety program following O.S.H.A. guidelines, and documented results establishing a safe working environment. 1 . Bidder shall provide a copy of the Safety Program(s) to be in effect for the duration of the Contract (attach to the •;; of x requirements2. The City reserves the right to conduct periodic safety inspections of the contractor, subcontractor, employees, agerb, etc. throughout the duration of the Contract 3. The City reserves the right to terminate the Contract where it is determined that the contractor or. subcontractor is in non-compliance of the safety terms, regulations or 1 _. by or State. the abave requimments. . . .. ...... m PROPOSAL,,,,,, -AUTHORIZED SIGNATURE THLS PAGE TO BE SUMMED ALONG WITH Page 523 of 608 Page 524 of 608 Page 525 of 608 STATEMENT OF ! BID- NIA Procurement Services — 100 E. Boynton Beach Blvd. — PO Box 310 — Boynton 1�01eachh, 33425. Failure to. R• •rnay moult In debtloo of vendoes•. l qualfflej Woo list for the o.. Boynton Beach. COMPANY l rrid _ undersigned ,•f ;. R declined ♦t "• ♦ f It; • .+ a`, . 1� 1 T- r 1` 1 1 L ► l G AT 17 lig !, R'::_ h' _ of following 1 Specifications too TCW, i.e., geared toward brand or manufactu CiPly (e)Vain below) Insuffident time to respond to the invitation We do not offer this product or an equivalent 1, f1.1 7 11 =c=1i; r _� -i r� • i _ - - r..: M ! .. 1 Page 526 of 608 [;V UPTU V1,01O: T !' _ �� '.,; j AtKNOWLEDGMENT PVTTING GREENS RESURFACING FOR 1 No.: i 1; it The CoMractor isaware that -InspectorGeneralofPalmBeachCounty authority investigate and audit maItters relating to the negodadon and performance this con ct, and in furtherance thereof may demand and obtain records and ttewnftft from th6tritractor and, Its subcontractors and lower tier subcontractors. The contractor unddrstandi and agrees that in addition to all other remedies a lower tier, subcontractors to ful 000 erate with the 1vQ;'r.70,rr GATam, I %,�Ay--)T ' •I L t i Page 527 of 608 "11440 IN W TA- THIS AGREEMENT,made andentered1 • betweein the CITY OF BOYNTONmunicipal corporation of ► • � : 1777=73 d��: F �, Check One total amount of_ submided by the gibramentioned CONTRACTOR was the best and most.desirabie bid submified, ard has authoftW the omutign- of this contract. covenants tt • !: :.herein, thepartiesagree follows: 1.1 The CITY does award the contract a and._ • empoy theCONTRACTOR and the CONTRACTOR does accep't the -award, Owicated upon the bid of the CONTRACTOR. : which is hereby incorporated by refierence Into this agreamerrt,, and the CONTRACTOR does agree'to furnish the necessiary labor, toots, equipment, maWals and supplies, etc., and to perform all the work provided th the bid, contract documents, bond documents, plans and specifications for • We: PUTTING GREENS RESURFACING FOR THE UNKS AT BOYNTON • Number 1 ' 1 Page 528 of 608 1 -^; k' l • —; ! ! ► .. ■ l" vall r 1 } trewrds, in a. fonnat that is compatible with the information bxhnology systems of t 04 •zi& a ! •' • A ° s i jUbY PYLE, 'CITY CLERK 100 # fBLVD. -nlOYNT-ON BEACH, FLORIDJ% 33431 1. PYLEJ@BBFL.US 1iRjl M'r • ! i_ [401 j 4 ♦- 0 iu f C7!7�c. �I Page 538 of 608 Print ►, M Tftk President/ FLORIDASTATE OF COUNTY OF Martin BEFORE ME, an officer duly authortzed by low to administer oaft and take acknovAedgments, personally appeinid]Mgm; jLj.jMqML_oFwho Is penionally known to me'or has produced Agreement as the proper official of I of for the use and purposes mentioned in it and that the'Instrumbrit Is the act and dead of the Corporation. IN WITNESS OF THE FOREGOING, 1 and 1 the r` and County! 3 • • 1 ►Of 2017. 14 Page 539 of 608 r hereby agrees reasonably possible or, if such repairs have already been made by the City, the undersigned, upon receipt of evidence of the dosts'.reasonably incurred by the CAty in the making of such ihe CAty shall have the sole obligation to perform all maintenance required Accordingly, the &-i-awodwIrf Shis avefit 9 :.,. } -. : ! 1 _.. 0 the City to properV maintain same or misuie or abuse (except however, nothing oontal — � l.i'. �v1i ter■ + �1' .l . .. f ! R � ."n + � moi+ � f A _ ►+. _ %1 f f : +f f I. -r-7)] Page 540 of 608 STATE OF FLORIDA SS: C iqrfi OUNTY OF 1, HEREBY CERTIFY -that an this lay, belignk me, an offkmr duty a + to take acknoWedgemerb, Personally i1ppearod 1"homas J. M(IFTE-Mv Florida Cbrooration and gerarki parte #fes f 226 2¥2y ¥46 yC A Florida limited partnemh1p, to me know to be pemon described in -and who exeoulad the fteong (nstument'shd he adowwledged before me that he exemAod the same for the i and pupmes #mWn Page 541 of 608 This Final Estimate Reconciliation ` of covering period o supersedes any iind all previous h• I i ! Ir. } F;' or i•S agreementregarding deletions or additions to I scope of 4' rk In 2 mance of the contract 4i. A"'1,1. ■'.. construction of and all appurtenant work thereto In the Qjy of BoyntQn- Beach Palm Beach County, Florida. It is } agreed i •and understood i = i' prices shbwn an _ attiched Final Estimate No. are oorred and the amount of final payment, Including retainage, and Change Order No --W all materials furnished and work pedormed by_— Contractor, and all other contractom, in the construction and completion of the above project, all which were to be perliormed in strict accordance with the terms of to original contract. it is further agreed and understood that the one-year warranty period of workmanship of Boynto n Leach, as outlined -in Paragraph 14.0 of the General Candtons. RECO"4 a r' s WON , By: Date.,. FER ® 1 Page 542 of 608 State of Florida County of Palrn4hmh Martin) On this, _day of-jaumarry-, 20 17, Thomas J. Morrow personally appears' before duly authorized to administer oaths 4:A �.. moi" , �- � j• me known tT be the persons described herein and who executed the foregoing instfument and have F o C 1 # before •'. they have executed �on. M My Commission Expires: Page 543 of 608 A. iEmu yaw A , e Page 544 of 608 The bidder, by submission of this Bid acknowledges that the bidder has been advised that in the event bidder contests the award of this project to another bidder, thafthe bidder damages, if any, are limited to actual Bid preparation costs and bidder hemby waives any claim it may have for other damages coming from the City's failure to award the pmject bidder. Thomas J Morrcw Wri "a me PresidenU CEO Title 101 T-71 err 17, MOMEM ffl��� Florida Contractors Ucense Number P99000016250 MGM U1 Zzukci REVISED Page 545 of 608 Page 546 of 608 nro"MMOM 11; I !� x 1 Ali 772.26o.0737 772.26o.0112 Its Page 547 of 608 Page 548 of 608 Boom 10) ilk M 0 D I 1Z I SEMON i Owners Profile Golf Construction Qualifications Expedenced Personnel Schedule of Equipment List of Suppliers SEMON 2 Project Completion References SEMON3, Insurance W-9 licenses ORR Page 549 of 608 Page 550 of 608 lel R`Lit �� r� Page 551 of 608 Page 552 of 608 res! ' : Revional Office: 9142 SE Pornona Street 137 Lost Indian Trail Hobe Sound, Florida 33455 Su-ches, Georgia 30572 Phone (772) 546-8oi3 Office: (7o6) 838-0237 Fax (772),546-6207 Email DSTsDadLWff@&Q1,WM Web: DST;sportsrf.com FROMM With over 33 yearseqwxience in the tmfgrass and golf industry, I was a b%My-respected golf course superintended with exceptional qualifications in all facets. Ranging from small and large renovation projects to layout. Worldng my way up from a golf course assistant to the main couraA superintendent. Now, a hands on business owner. I start and complete all project myself. �00RMMIQMINM o=-M0rI Ito0=A I PR(XY--.,W. 4,RCHrIECI% - BrianSilva- Brian Silva Design - Harry Bower- Signature Design Services - Jack Nicklaus- Nic1daus Design - Jimmy Fazio- Fazio Golf Course Designers, Inc. - Joe Lee- Joe Lee Design - John Sanford- Sanford Golf Design - Kipp Schulties- Kipp Schultied Golf Design, Inc. - Tom Fazio- Tom Fazio H Golf Design Tom Pearson- Pearson Golf Design - Arthur Hill - Hills & Forrest International Golf Course Architects 2003 to Present Owner /President - DST Turf farms, Ine. Indian Town, Florida Growig of certified 41Q Bermuda uns. and mainte-ranvn- of1"1 11 iggg to Present President CFO - Detailed Sports Turf Construction, Inc. - Hobe Sound, Fl. Specializing ingolf course and athletic field construction. Project responsibilities to include but not limited to drdnage work, land clearing, pump stations installation, shaping, laser leveling, irrigation installation- 1 1 seg!hng, USGA, Greens construction, tees. bunkers-11Pk%hmikMT-rr bulk head work and irrigation pond construction. Grassing and grading. I have the knowledge and experience to give my clients the professionalism they deserim- With my attention to detail and daily field decisions allows me to bring my projects in on time and on budget. From consultation to completion, I am committed to quality. Page 553 of 608 193r.—m-uL1 : Owner /President - Detail Turf, Inc. - Palm city, Florida Superintendent of Golf Course Construction Company. During the course of this company, I was responsible to supervise and manage a large range of @WA"Wwg;� "'I ".A.M Ujp 'Ityllylgelli jv-6 , , -tp�?'p and shaping, irLstallation of irrigation systems, lake bank improvements and grassing. GoyCaurse Superintendent - Turtle Creek Go4f Club -Tequesta, A .j"we mgmir--g- mT-L a Md r!1 ♦ ,W—A-Ui 1 Ni t-J tr-Lix-tI Nis Ix MWffAiL01=lllk'IL011 -Y. -1 conditions during this golf course season. Duties include supervising 12 -person crew, 419 Bermuda grass fidrways and rough, trees and shrubs, Tiffhvarf Bermuda Grass Greens. 1981-1988: 0 Goy Course Superintendent - h, I -Tc. & Qld-71-i-ril Wf club- Jupiter, Flom] T441 W,�Frk 4, lemome) am ALI J�*: 11 warantui M I -Z4 -t of course equipment, all materials and supplies plus over -seeding. course, clubhouse, grounds, parldng lot, Tennis grounds, annual beds waterways and golf cart shuttle (aquatic craft that ftwisports golf carts across a waterway) purchase of golf Course equipment, materials, and supplies and aver seeding, Pen -cross bent grass, Bermuda grass 419 fairways and roughs also TifDwarf Bermuda Greens, 125 acres Page 554 of 608 # Page 555 of 608 Page 556 of 608 9"14 " 2 SE Pomona Street Hobe Sound, FL. 33455 -0 www.DSTsportsturf.com Willoughby 1 r F 3001 SE Double Floridai /Y+ Jason Riley ! i • •- / IV7 ww1 11" 1 `:) • 1', 1 I" ■ l 11 1 ! 1 �1 1 1' ' , 1 l'. _� , i 1 ' John Lapikas Work Performed:SGA greensenlargements1 liner, r holesof Celebration "No -till" enlarged 11 / 1 practice holes Martinof cart paths, new croquet courts and grassing. 1 1ty Golf & CountryI GCS- Clive Thacker 2000 SE St. Lucie Boulevard 0:772.287.7446 Stuart, Florida 34997 l /1 • 1L i' e Paul Davidson 0:772-708-9795 1 —in R n Ir1 '# 1 1 ' 1 /% 1 �� 1• � 'j - 1' 1 /' X 1 1 1! I Chris 0:772.260.2275 EWLI / 1 [#)#(I ♦ 1 # i Work Performed. -i holes ofCelebration "NoIiIixwwo, tees and enlarged driving range tee. Page 557 of 608 Crane Creek @ Martin Downs Country Club GCS- Mark Thomas 3801 SW Greenwood Way 0: 772.607-36jLi Palm City, Florida 34990 4#11, Wl i IN o - lll I I ;IFxlry Wr14=0=11"MI"247-Inimr,"InT114 =I$ The Fox Club GCS- Tom Howell 0: 772.26o.912L5 Work Performed: New Tees & enlargements, 8 acers of "No-tiU" fairways and V2 acer of greens renovations. Vcean Village Club Club manager, LCAM 2400 S. Ocean Drive Norman Spector ft. Pierre, Florida 34949 0:772-489-0300 nqrman 01ristolmauggp1 ent.cO1 Work Perffirmed: Renovations to the 9 hole golf course. Renovations includi greens, tees, laser leveling, shaping and grassing. Bartow Golf Club igo Idlewood Falaaf-J,ox*,da -1-1810 ff.-Tins =0 = 10 1=1077ve - MG MM' 0:863-534-01451 1, -, 1 0 1 ' Page 558 of 608 Lost Lakes Golf1 George ' • - Is • • SE 0:772.220-4833 • Hobe Sound, Florida 33455 xeorgeftEr—aveft.min Work Performed: Renovated 1.8 holes of greens, putting and nursery green, shaping, re-constractedall tees, enlarged the driving 1' d grassing. Tom Fazio GojfDesign Jupiter Dunes Golf Club GCS- Travis Lincoln 401 0:772-486.2627 Jupiter, Florida 33458 ■rl / 0 -//,i• r / Work Performed: Shaping, 1 and insWlation of a rocki holes ofgreens,and / :.1 1 traps. Up -grade f.. - ! thesystem, cart path / black• `.1,. asphalt and grassing. Tom Pearson -.Pearson GobMesign The Everglades Club GCS- Peter Brokes 356 Worth Avenue 0: 561.820.267o Palm Beach, Florida 33480 r / Work Performed: C■/ -•' 137 bunker from r to Tilgrade and added "Sand Trapper" trap liner. 18 holes of tees. I r 'r, r^ �� r r^ raw/ �•/ • ■F "r,/ �• r greens, new construction of practice area, Greens Collars Brian r.. Brianr Design Gulf Stream Golf Club 240:L / Blvd. Gul&tream, Florida Ironhorse Country/ 8o55 Ironhorse Boulevard West • 561.624.5550 PQ nborsomeo—M GCS- Jay Pacholezak .........: GCMOironhorsemeom Work Performed: 48 Acres of Celebration "No-till"fkirways, tees, v2acre of UsGA Driving range/ ■t :w' Arthur Hill - Hills & Forrest International Goy Course Architects Page 559 of 608 Abacoa. Addison Reserve CC Delray Beach, FL Atlantis Worth, Bear Lakes CC WPB, FL Barlow Barlow, Barefimt Bay Bareffiat Bay, Fl. BocCC a GroveBoca, Bonita isBonitaSprings, Crane Celebration Celebration, Crystal Coral1 les, FL Deerfield Deerfield 1 Emerald Dunes Palm, Everglades Club Palm Beach, FL 1 111= I vReserve,Jupiter, GasparMaInn Rontonda West, FL GulffftreamGolf Club, Delray Beach, Hobe Sound HobeSound, Island I 1; 1 F; JensenBeach, 1 l 1CreekIndian IronhorCC se1 Jupiter 1 1 'r GC Jupiter, Jupiter CC Jupiter, ' ISMarCountry Club 1 � r 1:..Plantation, Lakewood Ranch GC Bradenton, Loblolly f CC 1!Sound, Lost Lakes Hobe Sound, 1:Tree11 North I IBeach, Mariner 1 1 Mmrbn County CC Stuart, FL Martin 1 1 1 GrantMHes Golf Club 1 1- 1 LI 11 Beach * 4 1 11 1 i`; 10rangebrookPlantation, Palm Beach Par 3 tl Beach, Palm Cove C Palm City, pine -I 1 1 r -1 1 1 1'. 1 Qu&U Ridge" Boynton Beach FL Riverbend GC Tequesta, Riviera CC Coral Gables, Sailfish Point 1 Club Stuart, FL Semmole,Golf 1 North Palm Beach, Stuart 1 country / Stuart, Tequesta Country Club Tequeeft, FL The Bears Club Jupiter, The Links 1! Boynton L: Lantiout, The Fox Club, 11 City, FL CreekThe Lozahatchee Club Jupiter, FL Trwnp international Palm Beach, FL Turtle l Tequesta, Viera East 1 Club r -7m 1 1 1 1 1 11 1 Page 560 of 608 r rW 1679-575F Experience Over-all • Operator i5Years'ExperienceGolfCourse SuperintendentlGreens 2oYears-'Experiencef: operatingLwer grading equipment 2oYears'Experience1;GolfCourseConstruction 2oYears'Experience inAtbletic1 Construction uYears'experienceh our Firm IA too,i "ten 1 !'experience ourMrm 1101t4WOOM411/' I I 1 - / / 11 1 jil�o 11 l+1' iffears'experiencewith our Firm R-711MI i PT -14 ,1) 71-17 1. f Page 561 of 608 ±/ +fes f 2?% *2221* C »2+ "Sprig Master d +� � Machines e 18 Yard Dump ~ Flotation dim 2/ Joh+ Deere Rototillers I?#\aI¥ » <\} <* +ff2f ¥+ ymmIm ZZ+ } ±>* ± } 7<+* = F-110+" I'VAILTIT.41-111VAN *>< ??+*> +2\ Page 562 of 608 &wp8wit Golf Agronomics Aggregates' Sa' Fl. Open SuperiorFlorida Aggregates' Fort Peirce, Fl. Open Sands Kings Ranch,Inc. Certified Celebrationr Fl. Open Neff Rentals t North Palm Fl. Beach, Open Pike's Creek Turf Tifeagle Sod r Ga. OpenTri-estAg.Group Fumigants Palmetto, Fl. Open Wright Turf Farm�, Albany, Ga. Open Inc. daily,If you need a certain supplier, please contact the office. The above suppliers we use but have r other pr Page 563 of 608 Page 564 of 608 Page 565 of 608 Page 566 of 608 Completed/Pdclng- Short Li (excluding project 100,000 ori a s s) _®. A�$*&oOo hmnhorse ... _.m.._..--... . _.a._. Yf j JupiterJ upiter FL 772486.2627 $210,000 MmddiRmb2Qm@3mhQQ&= 772-220-8702 Ckane Creek @ martin ❑ S ___......... .... _......._..... _!__._..... —.1-1.- $150b000 _.. 1 4 "2.489-0300 Wedo; M283 -2W werim .-Tolii- 1P.000 --...... ..._....._. t-,,644 . _._..m........ � Teter Brook _ � �s.�5,a❑o $110FOOO 6/w 1` L 2❑.$250,000 6/w Scott Mosher Yiera East Coif CdnbViera, E. sher�aol.rnm $24&000 4 I'321-3024814 Wedo Lost Hobe SountL FL 772-220-48334 Weelo _....... ... _ _ __......_._. ..... .., The Fox Club Palm :::IV, Ftp � 772.26o.gi25 $x6❑,❑o0 weelos ..... ..... Gleam G& Club ....... � .._..._. G" m, FL Ytyan. Sw�ey asmaLcum$210,000 —J _..... . .. ---- __ _ 4 56i.278MM Weeks ` Brent Adart� �` _ � _. 6 2Weeks Page 567 of 608 Page 568 of 608 Page 569 of 608 Page 570 of 608 ', 0 o a U.S. cftbwn or U.S. resident allen, correct tWqMW IderOftation, number MIND to report for wMrnple, Income paid to You, Payments made to you In settlement of paymard card and third party network m A potnership. MPWWhn comparri. or anoclation created or organhwd In the United SkftB or under ths laws ofthe United States. i i1 e An astate (other than a foreign astaK or to an IRA. - A domestic bW (as deffned In Regulations section M.T7M-7). Use Form We only Ifyou are a U,& person #ncluding a reaklent Wlw& to D=1 PmwWs YOM cOrFOut 11N to the Person requesting It (the requefto and, when the United States am generally reqdid to pay a withholding tax under section applicaw to: 144a on NW foreign PINUMs'shars ofeffectiv* ownected tumble Incorna from I. Certify thad the TIN You am Oft Is correct (or you am Wafflng for a number to be hawA uch buolneaL Furftr� In certain casse where a RM W-0 has not boon received, = rules under section 1446 require a partnership to presumB that a partner Is a I Caft that you am not subject to baoltup withholding, or foreign person, and pay the section 1440 withholdbg:WL Thersficre, N you we a UA person that to a pwbw In a partnership conducting a trade or business in the & claim 8=1 thrm bookip withholding N you we a UA exempt payes. if Unftsd Obfts, provide Form W-0 to the patriershIp to selablish your U.S. status aPPHOOK You we also cwWylng tW as a UA person, your alboable share of and avoid section 1448 withholding on your share of partnership Income. anY Partnership lrd*m from a UA trWo or business Is rout subW.4 to the Ca No. 10231X F brm IWO -01we-013D ---------- 41111TIPIP oil" low Via idIvIduals, this Is social secAft number (88M. However, lbor or ernarded entity, the Part I Instructions on page 3. For other antiUse, It Is your employer Identification number (EE31 if you do not have a number, seeHow togeta 77N on page 3. Note. If the account Is In more than one nanv% see the chart on page 4 for quidelln" an whose number to enter. 11 =2M Inder penalties of perjury, I certify that 1. The number sham on this form is my correct twWyer IderTUfloation number (or I am waiting for a number to be Issued to me), and 2. 1 am not subject to backup wfthholdbV beawse: (a) I am exempt from backup withholdinL, orp I have not been nottlied byltinternal Revenue SOMOB �Lffij'#W I am 9u4 M to bacLiATY&%M X �-� L__ *W &F11 no longer subject to backup withholding, and M A n M M X WM 9 4- 3 VFU I am a U.S. often or other U.S. person (deffned below), and 4. The FATCA cods(e) arflared on this 1brm (If " lndlwdng that I am exempt from FATCA mporft Is correct Cleirtiftaftn i.wtr etione. You imt n FrM—.-r5Tj37-11 7— -MF I. I.K.TV, Section m%Twmm we to the Womal Raivanue Coda unfew orwMa now Flub" dwMWMWW. The IRS has created a pop on IIbr I about Form W-9. at wwwJMPWw9. Infamsdilan about any future drMop aftating F=m W-0 " 48 1011161001an amcftd Mar we release IQ will be ImIffift"d an thet page, Purpose of Form Ddsb11A,71 / Withholding true an ftwgn partnew ohm Of afteorkmMyconnsaw lroozrv�, W 4. Car* thed FATGA codo(q) entered an thlo fon p ar6j kWfttjng #Md you an exampt from to FATCA repartiom is =rK% NubL If You 810 OL U.S. Person and a requester Olves you storm other than Form W-0 to requeot your TN. you must wo tt3s requwW's form if it Is substardlelly similar to this Form W-1 DMOMOR of a MIL person. For federal tax purpoeM you we conaldland a UA person If you arm. A person who Is required to go an information nitum wM the IRS must obtain your 0 o a U.S. cftbwn or U.S. resident allen, correct tWqMW IderOftation, number MIND to report for wMrnple, Income paid to You, Payments made to you In settlement of paymard card and third party network m A potnership. MPWWhn comparri. or anoclation created or organhwd In the United SkftB or under ths laws ofthe United States. trIMB060110M. mal Gatutetransactions, mortgage Into you pold, acquisition or abondonroant of secured pn)perty, canoelkdDn of debt or contilbutione you made e An astate (other than a foreign astaK or to an IRA. - A domestic bW (as deffned In Regulations section M.T7M-7). Use Form We only Ifyou are a U,& person #ncluding a reaklent Wlw& to Speold rules for pertnershipii6 Partnerships to conduct atrade or business in PmwWs YOM cOrFOut 11N to the Person requesting It (the requefto and, when the United States am generally reqdid to pay a withholding tax under section applicaw to: 144a on NW foreign PINUMs'shars ofeffectiv* ownected tumble Incorna from I. Certify thad the TIN You am Oft Is correct (or you am Wafflng for a number to be hawA uch buolneaL Furftr� In certain casse where a RM W-0 has not boon received, = rules under section 1446 require a partnership to presumB that a partner Is a I Caft that you am not subject to baoltup withholding, or foreign person, and pay the section 1440 withholdbg:WL Thersficre, N you we a UA person that to a pwbw In a partnership conducting a trade or business in the & claim 8=1 thrm bookip withholding N you we a UA exempt payes. if Unftsd Obfts, provide Form W-0 to the patriershIp to selablish your U.S. status aPPHOOK You we also cwWylng tW as a UA person, your alboable share of and avoid section 1448 withholding on your share of partnership Income. anY Partnership lrd*m from a UA trWo or business Is rout subW.4 to the Ca No. 10231X F brm IWO -01we-013D Pa'g'e 573 of 608 MARTIN COUNTY ORIGINAL BUSINESS TAX RECEIPT Honorable Ruth Pletruazewski CFC, Tax Collector 3485 S.E. WIlloughby Blvd., Stuart, Fl. 34994 . (772) 288-5604 Prwv Yr $.00 Lic Fee $26.25 toF= Penalty $.00 $-00 Coll -Fee too 01) Tmneftr 11.00 r 77 7'177 --37— -M j or occupation of TURF RECONSTRUCTION at location listed for the perlod W41nning on the 20 Day af JULY AND ENDING SEPTEMBER 30 2047 0GANNq!! CONSTITUTTOML TAX OOLLMOR 4eruhw Palm ftach Coswtk Serving you. Account 1099-276-0679 Cart Phone (772)6484013 81c No 238990 LOG960n 9142 SE POMONA ST HS =KC , "WIL - 11, 1 irl 111111M, B3 - 542 DETAILED SPORTS TURF CONSTRUCTION INC DETAILED SPORTS TURF CONSTRUCTiON INC 9142 SE POMONA ST HOBE SOUND, FL 33455-5524 r- -LOCATEDAT'ft 9142 SE POMONA STREET HOBE SOUND, FL 33455 REcopf imATE PW6 AuT PAjE) W6.6402M-OWMe Wx 1340174 11 1111t; �--VA .1-11 r--,' ilk I. ALT -11" Page 574 of 608 -®® LY 114W uv 07-im I da Pm2 Co[RoMtfon fl I DETAILED SPORTS TURF CONSTRUCTION, INC. 'Fdlng InformMlIon Document Number PQG111016250 FEIMN Number 65-0905037 Daft Ffied 0211911999 state FL ]a PrIncIpAl A d=j ACTIVE 9142 S.E. POMONA STREET HOBE SOUND, FL 33455 MaIlIng Addresil 9142 S.E. POMONA STREET HOBE SOUND, FL 33466 &gIstored Agent Name A Address CLARK JAJMI S 9142 SE PAMONA ST HOBE SOUND, FL 33455 J- OffICK/Dirmder Detall Name & Address W. MWOF' A 0 i 1 A-R;I1L,-TsWs , , HOBE SOUND, FL 33455 rig akp,* I .,TTUSI ?fijZ-r� teport Year Filed Date 1014 04104/2014 J 1 15 04113fZ015 1016 04/1W016 iii 571,777P 7 7�*=14r--7 t =I.- Cmvrla ht 0 and PrNxv Pbkks State d Rarlde, Department of Sta M Page 576 of 608 I Ar 044 j Nielson, Woltowicz, Neu & Msiociates 0#�4 om�� �,, M., TbAls to achrim you ffilt au; offmc pv� B4 Pa&==oe, =d Pqmmt Botds f,. Debdled Spotte Turf Co3w6wda�, Inc. Thdt gutety is Developen Smety lmd kdemt&y Compmy, which carA in AM Beirt Rafing ofA-, VM and it is Effted in Ifie Deparm=t of TmtsaWs Fedenl Rrgbtct ii-.' 717116,mr, 111' a 'POdlim fm Pwvkk PCtfO==nM lmd PKyWA= Bonds in the =ount of $2,000,000.00 fm a �4� pimject and 0,000,00D.00 qVrgat*. - -3 r Lrlllmmm� - T 7 71*1' 770 1 . TM rirq.w,*,.0 i "M MR 9-1. OMIT= T.Mr. IAL# ( - 01 ti )JI-Iti-AwIl ProWhV Bards for Me Consbucffbn liydus*y I _Im,6mbW__.Ave"n"-S—uft— 20-0. Si Petmburu, FL 33705 wWw-Peftmencebands.com Page 577 of 608 Page 578 of 608 Page 579 of 608 Page 580 of 608 I would like io tell you that I have done three grow In projects in Florida sterUng in 2003. You are the third contractor I have worked with. Ijust went you to know that ftm start to ffnish on the greens renovation project them was not a h6h. Tom, you and I wonted well together, your crew was outstanding. I cannot believe that this project went as easy as It did. / have never wonted with a contractor before that was as oMenized and detail consafous as you were. Affer all of the construction, I could not find one thing that needbd to be fixed or deaned up. I would highly recommend you thr upcoming proje^ and other courseS. I have had my #61d done many fimes, but never has it been completed as nice as when DST dfd R in 2009. Thev were =;I ffifft,771hr- M -A IR ;A#, zt;Iff*, t-A'PILO UY #[it; ifi-Ififf; TIK#J#?I;XJ1 Joe Weber, Chrie'au ro-Nior V _ : . N . LL'LL-dALK, =MMIM1111317, Page 581 of 608 is - - . I ; iR I I if 110 1 il OK problem what so ever to recommend Detailed Sports Tuft, Inc. for anYOnG's sport field Pro/80ts- ' =00IRM-9 0 NAF i ga I. I I i *JiG'L't; WW;� 'A J41111jil ifj� 1116 a req7trormli of schedule. We all enjoyed woddng with you and look forward to the next projed ! 1111111IF1111111 I 1111111!�11111IIIJI 11-MMR6111111111111,11 A: =7 f-507RIJ - - - lzua� John Scotten, if Course YGMAftm* ant WVWMOFO' I. Lost Lake Goff Club. The wot* has been done on budget and on time with results beyond my expectations. They treat my course like it was their own. As a resuff DST MY always be my first choke for gQff course contractor n7n&W& IF: 77 -jM Mu ii rk-01-17 � I City of Pembroke Pines Page 582 of 608 Detailed Sports Turf, hired by MBR Consftotion the General contractor for Pompano Beach Community Polk Phase I/ Project, ftm Me start of the project to the completion of the project, we found DST Sports Turfs management and alaff to be very professfonal, efflolent and competent. 7hey have maintained through the course of construchon, constant communications wdh the owner and the GC. DST have been most cooperadw in worldng with the cHy staff dudng the construction phase. The pmject managerl owner Thomas J Moffaw provided excellent project sapervftion and administration and was always available to assist Me owner to qukWy nmolved any issues. I highly recommend this company and encourage you to senouaty consider Main for your wSports Field Coniractor", Tommy Goodl PMP City of Pompano Beach Civil Engineer If ............ R77 I cur FIrl" "I project work 7hank you again for a Job well donel Vincent Analla, Chairman Robert W. Johnson, General Manager ......... Page 583 of 608 e Page 584 of 608 12.A. NEW BUSINESS 2/21/2017 REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R17-023 - Amend the FY 2016-2017 budget, which will adjust budgeted appropriations and revenue sources and provide spending authority for Adopted Capital Improvement projects based on passage of the one (1) percent local government infrastructure surtax (Surtax), effective January 1, 2017. EXPLANATION OF REQUEST: The City is fortunate to be receiving additional sales tax revenues beginning this calendar year. These revenues are directly attributed to public approval of a local government infrastructure surtax of one (1) percent, effective January 1, 2017. The City's current capital plan did not contemplate this additional revenue because results of the referendum were unknown at the time of budget approval. The City has established Fund 303 - Local Government Surtax Capital Fund to account for the surtax revenues and to account the projects that are funded by the surtax New sales tax revenues will be received for calendar year 2017 beginning next month. As a result, staff estimates that new revenue available for project funding in FY 2016/17 will total around $3.2M. Staff has identified valued projects that we anticipate being able to complete this fiscal year. We believe that public highway and sidewalk infrastructure is a critical need. Significant amounts of street and sidewalk maintenance have been deferred since 2008 warranting completion of work now. Furthermore, staff would like to accelerate parking lot maintenance at Oyer Park for similar reasons. Staff proposes spending on street maintenance in particular. We intend to prepare a construction contract to patch pavements that have failed due to subbase degradation, excess loadings and utility settlements. This action will significantly extend pavement life. Full microsurfacing or asphalt overlay will follow in future years. With respect to sidewalk, we know that many areas have sidewalk so cracked that trip hazards are present. These will be corrected this year up to the proposed funding limit. Additional sidewalk repair will be needed in future years. It is important to note that many public city street segments will be the recipient of either sidewalk or pavement repair thus illustrating to the public the benefits of the new sales tax. All work can be designed quickly with contract award this summer. Work should be complete by the end of the fiscal year. This will obviously be staff intensive. Staff proposes the following capital projects: Sidewalk Repair ADA Sidewalks Street Maintenance Oyer Parking Lot Reseal FY 2016/17 Budget $1,150,000 $ 450,000 $1,500,000 $ 100,000 The total appropriated funding for capital projects in Fund 303 is $3.2M for FY 2016/2017. Street maintenance funds currently budgeted for FY 2016/17 Capital Fund (302) includes repairs to NE 1st Court in Page 585 of 608 Village Royale on the Green and repairs on Bedford Lane, east of Lawrence Road. These projects will continue as planned regardless of budget amendment. Staff recommends approval of this budget amendment to allow acceleration of these critical public infrastructure components. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Useful life of streets, sidewalks and Oyer parking lot will be extended. Many trip hazards will be eliminated and accessibility will be improved for the disabled. FISCAL IMPACT: Non -budgeted Addition of $3.2M to the FY 2016/17 capital improvement plan and corresponding additional sales tax revenue. ALTERNATIVES: None STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type D Resolution D Attachment REVIEWERS: Department Finance Legal City Manager Reviewer Howard, Tim Swanson, Lynn LaVerriere, Lori Description Reso Exhibit A -Projects Date 2/15/2017 - 12:18 PM 2/15/2017 - 1:28 PM 2/16/2017 - 9:25 AM Page 586 of 608 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION R17 - A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, ESTABLISHING THE ADOPTED BUDGET FOR THE LOCAL GOVERNMENT SURTAX CAPITAL FUND FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2016, AND ENDING SEPTEMBER 30,2017; PROVIDING FOR SEVERABILITY, CONFLICTS, AND AN EFFECTIVE DATE. WHEREAS, a final budget was approved by the City Commission on September 20, 2016, for the fiscal year 2016-2017; and WHEREAS, the City Manager recommends the establishment of estimated revenues and expenditures for fiscal year 2016-2017 for the Local Government Surtax Capital Fund. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA: Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. Section 2. The City Commission of the Boynton Beach, Florida, hereby adopts the appropriated FY 2016-2017 budget for the Local Government Surtax Capital Fund in the sum of $3,200,000 for the payment of capital outlays pursuant to the terms of the above budget. Section 3. That there is hereby appropriated establish amounts to the Local Government Surtax Capital Fund (see Exhibit A — amended Capital Improvement Plan) pursuant to the terms of the budget for the fiscal year beginning October 1, 2016 and ending September 30, 2017. Page 587 of 608 29 Section 4. If any clause, section or other part of this Resolution shall be held by 30 any court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional 31 or invalid part shall be considered as eliminated and shall in no way affect the validity of the 32 remaining portions of this Resolution. 33 Section 5. All Resolutions or parts of Resolutions in conflict herewith are hereby 34 repealed to the extent of such conflict. 35 Section 6. This Resolution shall become effective immediately upon passage. 36 PASSED AND ADOPTED this 21st day of February, 2017. 37 CITY OF BOYNTON BEACH, FLORIDA 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 ATTEST: 54 55 56 57 Judith A. Pyle, CMC 58 City Clerk 59 60 61 62 (Corporate Seal) Mayor — Steven B. Grant Vice Mayor — Mack McCray Commissioner — Justin Katz Commissioner — Christina Romelus Commissioner — Joe Casello VOTE YES NO Page 588 of 608 CITY OF BOYNTON BEACH Exhibit A CAPITAL IMPROVEMENT PLAN (Fund 303) BUDGET YEAR 2016-17, Commission Meeting 2/21/17 2016/17 2016/17 ADOPTED ADOPTED BUDGET (9/2016) Revenue Expenditures BUDGET (2/2017) LOCAL GOVERNMENT SURTAX CAP FUND 303-0000-335.18-00 STATE SHARED REVENUES / SALES TAX 0 Fund Total Revenues 303-4904-541.63-24 IMPVTS OTHER THAN BLDGS / SIDEWALKS 303-4904-541.63-03 IMPVTS OTHER THAN BLDGS / ADA SIDEWALK 303-4905-580.63-08 IMPVTS OTHER THAN BLDGS / STREET IMPROV 303-4211-572.62-01 BLDG / BUILDING IMP (OYER PARKING LOT RESEAL) 100,000 Fund Total Expenditures 0 3,200,000 3,200,000 0 3,200,000 3,200,000 0 1,150,000 1,150,000 0 450,000 450,000 0 1,500,000 1,500,000 0 100,000 100,000 0 3,200,000 3,200,000 Page 589 of 608 13.A. LEGAL 2/21/2017 REQUESTED ACTION BY COMMISSION: PROPOSED ORDINANCE NO. 17-005 - SECOND READING - PUBLIC HEARING - Approve and amend Part I II, Land Development Regulations, Chapter 3, Article IV, Section 3.D use matrix notes, number 103, striking pilot program language and codifying landscape debris stockpiling use and land development regulations. EXPLANATION OF REQUEST: On August 18th, 2015 the City Commission adopted Ordinance No. 15-019 amending the land development regulations allowing stockpiling of commercial landscape debris as a conditional use in the M1 zoning district provided certain conditions necessary for assuring the health, safety and welfare of the public are met. The ordinance and the right to conduct commercial landscaping debris stockpiling in the M1 zoning district is an eighteen month pilot program and is scheduled to sunset unless extended by a subsequent ordinance of the City. The pilot program is currently set to sunset on February 15th, 2017. Prior to adoption of Ordinance No. 15-019 the City had no provisions for the storage of any waste matter within the City, and instead, all waste collected is typically delivered to a transfer station outside the City which is operated by the Palm Beach County Solid Waste Authority. The subject regulations allow the temporary storage of vegetative matter as a conditional use within the City's M-1 Zoning District, conditioned upon meeting specified site and operational requirements. Sources of the standards included, in part, the County or State Health Unit, example regulations from another jurisdiction, and the City's Fire Marshall. The City Commission at the time of adoption of the pilot program embraced the pre-existing activity of the local and established landscape business as a sustainable and environmentally -wise practice. The City learned this business has been using its vegetative waste collected as part of its landscape services to contribute to a cooperative engaged in processing Biomass and Biochar which is used, in part, as a natural soil enhancer. Since the implementation of the pilot program the City has issued one BTR/COU for landscape debris stockpiling. That license was issued to Mignano Treecare, Inc. which stockpiles the landscape debris at 301 SE 10th Avenue. Several compliance inspections have been conducted by City staff over the duration of the pilot program. Violations were observed and noted on 3/14/16 and again on 9/6/2016. Upon notification of the violations Mignano Treecare, Inc. corrected all violations within the stipulated time. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? There will be no affect to City programs or services. FISCAL IMPACT. Budgeted As part of the Business Tax Receipt/Certificate of Occupancy & Use the City collects $212.07 dollars annual. ALTERNATIVES: 1. Continue and extend landscape debris stockpiling pilot program one additional year. 2. Do not codify the landscape debris stockpiling regulations and allow the pilot program to sunset on February 15th, 2017. Page 590 of 608 STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type D Ordinance D Ordinance REVIEWERS: Department Development Finance Legal City Manager Description Page 591 of 608 Ordinance with Revisions Ordinance No. 15-019 Reviewer Action Date Mack, Andrew Approved 1/24/2017 - 8:16 AM Howard, Tim Approved 1/24/2017 - 10:49 AM Swanson, Lynn Approved 1/27/2017 - 10:48 AM LaVerriere, Lori Approved 2/2/2017 - 1:14 PM Page 591 of 608 I ORDINANCE 17- 2 3 4 AN ORDINANCE OF THE CITY OF BOYNTON BEACH, FLORIDA 5 APPROVING AN AMENDMENT TO PART III, LAND DEVELOPMENT 6 REGULATIONS, CHAPTER 3, ARTICLE IV, SECTION 3D, USE 7 MATRIX NOTES, NUMBER 103, STRIKING PILOT PROGRAM 8 LANGUAGE AND CODIFYING LANDSCAPE DEBRIS STOCKPILING 9 USE AND LAND DEVELOPMENT REGULATIONS; PROVIDING FOR 10 CONFLICT, SEVERABILITY, INCLUSION; AND EFFECTIVE DATE. 11 12 13 WHEREAS, on August 18, 2015 the City Commission adopted Ordinance 15-019 14 determining that the stockpiling of commercial landscape debris is a proper conditional use of 15 property in the M-1 zoning district provided certain conditions necessary for assuring the 16 health safety and welfare of the public are met; and 17 WHEREAS, the pilot program created by Ordinance 15-019 is set to sunset on 18 February 15, 2017; and 19 WHEREAS, since the implementation of the pilot program the City has issued one 20 BTR/COU for landscape debris stockpiling and after several compliance inspections were 21 conducted, all violations were corrected within the stipulated time; and 22 WHEREAS, 23 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF 24 THE CITY OF BOYNTON BEACH, FLORIDA: 25 Section 1. That the foregoing "WHEREAS" clause is true and correct and hereby 26 ratified and confirmed by the City Commission. 27 Section 2. That Part III.. "Land Development Regulations", Chapter 3, "Zoning", 28 Article IV, Section 3.D. Zoning Matrix and Note 4103 is hereby amended as follows: 29 1 Page 592 of 608 30 103. Landscape Debris Stockpiling. 31 32 a. The commercial stockpiling of landscaping debris is allowed as a conditional use 33 in the M-1 zoning district subject to the following conditions: 34 1) Prior to commencing the operation of a landscaping debris storage site, a 35 property owner must first obtain a Business Tax Receipt and Certificate of Use from the 36 city. 37 2) A site plan notated to show operational components of the storage facility (i.e. 38 access, storage area, setback, etc). 39 3) No stockpiling of landscaping debris shall be permitted on properties of less than 40 0.5 acres. 41 4) A minimum 20 -foot wide stabilized all weather access road around the perimeter 42 of the stockpile. 43 5) All stored landscaping debris shall be setback at least 30 feet from any 44 residential property line and 25 feet from all other property lines. 45 6) All storm water drainage shall be maintained on the site by appropriate 46 infrastructure and improvements as approved by the City Engineer or his or her designees. 47 7) No chipping of stockpiled debris is permitted on the site. 48 8) The perimeter of a storage site shall be screened with a wall or fence that 49 obstructs the view of the storage area from adjacent properties, except where such use 50 abuts a residential zoning district screening shall also include landscape elements that 51 meet the intent of the Landscape Barrier as defined in Chapter 4, Article II of the Land 52 Development Regulations. 53 9) The hours of operation shall be limited to 8:00 a.m. to 6:00 p.m. Monday 54 through Friday and Saturday from 8:00 a.m. to 2:00 p.m. or as established during the 55 conditional use approval process. 56 10) Access to operations shall be only from a public right-of-way. In no case, shall 57 a delivery or removal of the stored landscaping debris utilize a private road or alley 58 serving residential uses for access. 59 11) The delivery, removal and storage shall utilize dust control measures. 60 12) Debris piles shall not be placed on surfaces intended or designed for open 61 space, or for parking or vehicle circulation. 62 13) Storage areas shall include fire protection monitoring, alert and suppression 63 systems as approved by the City Fire Marshal. The following are minimum requirements 64 which must be demonstrated to obtain Fire Marshal approval: 65 I a) No pile shall be higher than 1 di feet. During any declared drought the height 66 shall be limited to six feet. Deleted: 12 Page 593 of 608 68 b) All piles shall be covered with a "breathable blanket" or site provided with a 69 sprinkler system approved by the City Fire Marshal. 70 c) All piles shall be secured behind a fence or other approved barrier that will be 71 locked at all times when not in use. 72 d) Because of the health hazards from the rotting vegetation and the vermin that 73 may live there and the fire hazard these piles shall be a minimum of 25 feet from any 74 commercial building and 40 feet from any residence. 75 e) A working garden hose shall be at the ready at all times to put out small spot 76 fires. 77 f) Each pile shall be churned at least once per week and so noted on a roster to be 78 maintained onsite and made available to a Fire Department representative on request. 79 b. Prepeffies tha4 have been used for Gemfflefeial bEffldseape Debris Sioekpiling fe 80 a+ least 36 months at the tifae of adeptien of this di 81 provided the pr � � j .....e. v, plies, ,7 1 t' .1tise 1 all r > 82 83 than 12 menths of adoption of Ofd Ne. 15 019 condition preeed t t eafifinued 84 Ne BTR ,b n difthe ownef of the pfepel4y is fiet ineaffiplianee with 85 all ,. nditions of this Note 103. 86 c. These provisions shall be in effect €aas a pilotprogram and Deleted: for 18months 87 shall sunset unless extended or made a permanent part of these regulations by a 88 subsequent ordinance of the city. 89 90 Section 3. All prior ordinances or resolutions or parts thereof in conflict herewith are 91 hereby repealed to the extent of such conflict. 92 Section 4. If any section. sentence, clause, or phrase of this Ordinance is held to be 93 invalid or unconstitutional by any court of competent jurisdiction, then said holding shall in no 94 way affect the validity of the remaining portions of this Ordinance. Page 594 of 608 96 Section 5. It is the intention of the City Commission of the City of Boynton Beach, 97 Florida, that the provisions of this Ordinance shall become and be made a part of the City of Boynton 98 Beach Code of Ordinances; and that the sections of this ordinance may be renumbered or re -lettered 99 and the word 'ordinance" may be changed to "section," "article," or such other appropriate word or 100 phrase in order to accomplish such intentions. 101 Section 6. Authority is hereby given to codify this Ordinance. 102 Section 7. This Ordinance shall be effective immediately after adoption by the City 103 Commission. 104 FIRST READING this day of , 2017. 105 SECOND AND FINAL. READING ADOPTED this day of , 2017. 106 CITY OF BOYNTON BEACH, FLORIDA 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 ATTEST: 123 124 125 126 Judith A. Pyle, CMC 127 City Clerk 128 129 130 (Corporate Seal) Mayor — Steven B. Grant Vice Mayor — Mack McCray Commissioner — Justin Katz Commissioner — Christina L. Romelus Commissioner—Joe Casello 4 VOTE YES NO Page 595 of 608 1 ORDINANCE 15-0191 I 3' 4 ( AN ORDINANCE OF THE CITY OF BOYNTON BEACH, FLORIDA 5 AUTHORIZING LANDSCAPING DEBRIS STOCKPILING IN THE M-1 6 ZONING DISTRICT BY AMENDING THE LAND DEVELOPMENT 7 REGULATIONS, CHAPTER 1, ARTICLE II, TO ESTABLISH A NEW 8 USE AND CORRESPONDING DEFINITION; AMENDING CHAPTER 3, 9 E ARTICLE IV, SECTION 3.1), "USE MATRIX" TO DESIGNATE 10 LANDSCAPING DEBRIS STOCKPILING AS A CONDITIONAL USE IN 11 THE M-1 ZONING DISTRICT; AMENDING CHAPTER 3, ARTICLE IV. 12 i MATRIX NOTES TO ADOPT A NEW NOTE 103 SETTING FORTH 13 MINIMUM SITE AND OPERATIONAL CONDITIONS OF OPERATION 14 OF A STOCKPILING SITE; PROVIDING FOR CONFLICT, 15 SEVERABILITY, INCLUSION; AND EFFECTIVE DATE. 16 17 18 WHEREAS, the City Commission has determined that the stockpiling of commercial 19 11 landscape debris is a proper conditional use of property in the M-1 zoning district provided 20 11 certain conditions necessary for assuring the health safety and welfare of the public as 21 11 hereafter set forth are met. 22 I 1 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF 23 THE CITY OF BOYNTON BEACH, FLORIDA: 24 s [ Section 1. That the foregoing "WHEREAS" clause is true and correct and hereby 25 ratified and confirmed by the City Commission. 26 i Section 2. That Part III, "Land Development Regulations", Chapter 1, "General 27 1 € Administration", Article II, "Definitions" is hereby amended as follows: 28 11 Definitions (LDR, Chapter 1, Art II) 29 LANDSCAPE DEBRIS STOCKPILING — The temporary storage of vegetative debris such 30 as grass, tree or shrub branches or stumps, or other common landscaping materials generated 31 and/or collected by commercial landscaping maintenance services for use in recycling 32 processes involving energy production, soil enhancements or mulch for example. 33 Ordinance amended on second reading. Revisions shown in legislative format 1 Page 596 of 3411 Section 3. That Part III, "Land Development Regulations", Chapter 3, "Zoning", 35 11 Article IV, Section 3.D. Zoning Matrix and Notes is hereby amended to create the new use and 36 11 establish the corresponding approval, site, operational requirements and sunsetting provisions 3711 within the new Note #103-1, to be codified as follows: 38 39 (See Exhibit "A") 40 103 Landscape Debris Stockpiling 41 a. The commercial stockpiling of landscaping debris is allowed as a conditional use in 42 the M-1 zoning district subject to the following conditions: 43 1) Prior to commencing the operation of a landscaping debris storage site, a 44 property owner must first obtain a Business Tax Receipt and Certificate of 45 1 Use from the City. 46 2) A site plan notated to show operational components of the storage facility 47 ; (i.e. access, storage area, setback, etc). 48 3) No stockpiling of landscaping debris shall be permitted on properties of less 49 than 0.5 acres. 50 4) A minimum twenty foot wide stabilized all weather access road around the 51 perimeter of the stockpile. 52 5) All stored landscaping debris shall be setback at least 30 feet from any 53 residential property line and 25 feet from all other property lines. 54 6) All storm water drainage shall be maintained on the site by appropriate 55 infrastructure and improvements as approved by the City Engineer or his/her 56 designees. 57 7) No chipping of stockpiled debris is permitted on the site. 58 8) The perimeter of a storage site shall be screened with a wall or fence that 59 obstructs the view of the storage area from adjacent properties, except where 60 such use abuts a residential zoning district screening shall also include 61 landscape elements that meet the intent of the Landscape Barrier as defined 62 in Chapter 4, Article 11 of the Land Development Regulations. 63 9) The hours of operation shall be limited to 8:00 a.m. to 6:00 p.m. Monday 64 through Friday and Saturday from 8:00 a.m. to 2:00 p.m. or as established 65 during the conditional use approval process. 66 10) Access to operations shall be only from a public right-of-way. In no case, 67 shall a delivery or removal of the stored landscaping debris utilize a private 68 road or alley serving residential uses for access. 69 11) The delivery, removal and storage shall utilize dust control measures. N Page 597 of 70 12) Debris piles shall not be placed on surfaces intended or designed for open 71 space or for parking or vehicle circulation. 72 12413 )_ Storage areas shall include fire protection monitoring, alert and suppression 73, systems as approved by the City Fire Marshall. The following are minimum 741 requirements which must be demonstrated to obtain Fire Marshall approval: 75 76 1 a) No pile shall be higher than 12 feet. During any declared drought the height 77 shall be limited to 6 feet. 78 b) All piles shall be covered with a "breathable blanket" or site provided with a 79 sprinkler system approved by the City's Fire Marshall. 80 c) All piles shall be secured behind a fence or other approved barrier that will be 81 locked at all times when not in use. 82 d) Because of the health hazards from the rotting vegetation and the vermin that s 83 may live there and the fire hazard these piles shall be a minimum of 25 feet 84 from any commercial building and 40 feet from any residence. 85 e) A working garden hose shall be at the ready at all times to put out small spot 86 fires. 87 f) Each pile shall be churned at least once per week and so noted on a roster to be 88 maintained onsite and made available to a fire department representative on 89 request. 90b. Properties that have been used for Commercial Landscape Debris sStockpiling for at 92 ; least 36 months at the time of adoption of this ordinance may continue that use 93 provided the property owner complies, as a condition of continued user with all 94 requirements of Note 103 except that Seeiions 1, 2. 4, 5, 6, 7. Q 9, 10, and 11, a g of 95 this erdir e. C-onditionai use approval must be received no later than 12 months of 96 1 adoption of this ordinance as condition precedent to continued use. No BTR may be 971 annually renewed if the owner of the property is not in compliance with all conditions 98 of this ordinance. 99 100 1 c. These provisions shall be in effect for 18 months as a pilot program and shall sunset 101 unless extended or made a permanent part of these regulations by a subsequent 102 ( ordinance of the City. 3 Page 598 of 103 104 Section 4. All prior ordinances or resolutions or parts thereof in conflict herewith are I 105 hereby repealed to the extent of such conflict. 106 Section 5. If any section, sentence, clause, or phrase of this Ordinance is held to be 107 invalid or unconstitutional by any court of competent jurisdiction, then said holding shall in no 1081 way affect the validity of the remaining portions of this Ordinance. 109 Section 6. It is the intention of the City Commission of the City of Boynton Beach, i 110 Florida, that the provisions of this Ordinance shall become and be made a part of the City of Boynton 111 Beach Code of Ordinances; and that the sections of this ordinance may be renumbered or re -lettered 112 and the word "ordinance" may be changed to "section," "article," or such other appropriate word or I 113 phrase in order to accomplish such intentions. 1141 Section 7. This Ordinance shall be effective immediately after adoption by the City 115 Commission. This ordinance and the right to conduct commercial landscaping debris stockpiling 116 in the M-1 zoning district is an 18 -month pilot program and will sunset unless extended by a 117 subsequent ordinance of the City. No property owner will have a vested or grandfathered right to 118 continued operation of a commercial landscaping debris stockpiling site after the sunset date of 119 11 this ordinance. 120 121 122 11 f RFMAINDER OF PAGE INTENTIONALLY LEFT BLANK} 123 4 Page 599 of 124 FIRST READING this4 day of 015. 125 SECOND AND FINAL READING ADOPTED this /8 day of - '2015. 126 CITY OF BOYNTON BEACH, FLORIDA 127 YES NO 128 129 130 131 132 133 1341 135 136 137 138 139 1401 141 I 142 ATTEST: 143 144 145� 146 YC . Prainito, MMC 147rk 148 149 150 151 I Se ti Mayor — Jerry Taylor v� Vice Mayor — Joe Casello Commissioner — David T. Merker Commissioner — Mack McCray c� Commissioner — Michael M. Fitzpatrick A VOTE 5-0 Page 600 of 13. B. LEGAL 2/21/2017 REQUESTED ACTION BY COMMISSION: PROPOSED ORDINANCE NO. 17-006 - SECOND READING - PUBLIC HEARING - Approval of Ordinance amending Chapter 26, Water, Sewer and City Utilities, by creating a new section 26-8.2 entitled "Water Service/Annexation Agreements." EXPLANATION OF REQUEST: The City has the authority under state law to provide water service beyond the jurisdictional boundaries of the City. Each individual property owner request comes before the City Commission for approval, however, these Agreements are routine and can be handled administratively. The City Commission has the authority to delegate to the City Manager and/or Utilities Director the authority to enter into such agreements which will facilitate the approval process. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The Water Service Agreement items will no longer be required to be placed on the City Commission agendas. FISCAL IMPACT. Non -budgeted None ALTERNATIVES: 1. Authorize only the City Manager 2. Authorize only the Utility Director 3. Not modify the current process which requires City Commission approval STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 601 of 608 ATTACHMENTS: Type Description Ordinance authorizing the City Manager or D Ordinance Utilities Director to sign Water Service Agreements REVIEWERS: Department Reviewer Action Date Legal Swanson, Lynn Approved 1/26/2017 ® 1:53 PM Finance Howard, Tim Approved 1/26/2017 ® 2:41 PM City Manager LaVerriere, Lori Approved 2/2/2017 ® 1:17 PM Page 602 of 608 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 ORDINANCE NO. 17 - AN ORDINANCE OF THE CITY OF BOYNTON BEACH, FLORIDA, AMENDING CHAPTER 26, "WATER, SEWER AND CITY UTIL,ITIES", ARTICLE 1, "IN GENERAL" OF THE CODE OF ORDINANCES, BY CREATING A NEW SECTION 26-8.2 ENTITLED "WATER SERVICE/ANNEXATION AGREEMENTS";PROVIDING FOR AUTHORITY TO SIGN AGREEMENTS; PROVIDING FOR CONFLICTS, SEVERABILITY, CODIFICATION AND AN EFFECTIVE DATE. WHEREAS, the City has authority under state law to provide water service beyond the jurisdictional boundaries of the City; and WHEREAS, the approval of water service agreements with provisions for annexation is a routine matter which can be handled administratively; and WHEREAS, the City Commission has authority to delegate to the City Manager and Utilities Director the authority to enter into such agreements; and WHEREAS, approval and signature of water service agreements at the administrative level will facilitate the approval process. NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, THAT: Section 1. The foregoing "Whereas" clauses are true and correct and incorporated herein by this reference. Section 2. That Chapter 26, "Water Sewer, and City Utilities", Article 1, "In General', is hereby amended by creating a new Section 26-8.2 entitled "Water Service/Annexation Agreements", to read as follows: Sec. 26-8.2 Water Service/Annexation Agreements. The City Manager or Utilities Director is authorized to execute individual Owner Water Service/Annexation Agreements. The Release of a Water Service/Annexation Agreement requires City Commission approval. 1 Page 603 of 608 37 Section 3. Each and every other provision of Chapter 26, of the Code of Ordinances 38 of the City of Boynton Beach not herein specifically amended shall remain in full force and 39 effect as previously enacted. 40 Section 4. All ordinances or parts of ordinances in conflict herewith be and the 41 same are hereby repealed. 42 Section 5. Should any section or provision of this ordinance or portion hereof, any 43 paragraph, sentence or word be declared by a court of competent jurisdiction to be invalid, 44 such decision shall not affect the remainder of this ordinance. 45 Ell 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 Section 6. Authority is hereby granted to codify said ordinance. Section 7. This ordinance shall become effective immediately upon passage. FIRST READING this day of 2017. SECOND, FINAL READING AND PASSAGE this day of , 2017. CITY OF BOYNTON BEACH, FLORIDA YES NO Mayor — Steven B. Grant Vice Mayor — Mack McCray Commissioner — Justin Katz Commissioner — Christina L. Romelus Commissioner — Joe Casello ATTEST: Judith A. Pyle, CMC City Clerk (Corporate Seal) VOTE C:AProgram Files (X86)\Neevia.Com\DocconverterproATemp\NVDC\1DB8FBF0-B9A0-44D2-A408-BCFB2A42674B\Boynton Beach. 4983.1.Water Service Annexation Agreements - Ordinance.Doc ,4 A\&3ance 4�e, �,-�a� �atacn is 2 Page 604 of 608 14.A. FUTURE AGENDA ITEMS 2/21/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 2/21/2017 REQUESTED ACTION BY COMMISSION: Joint City Commission/CRA Workshop for six month update on 2016 strategic plan at the Intracoastal Park Clubhouse (IPC) at 3:30p.m. - March 28, 2017. EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: REVIEWERS: Department City Manager Reviewer Action Date Stanzione, Tammy Approved 2/9/2017 - 12:02 PM Page 605 of 608 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 2/21/2017 REQUESTED ACTION BY COMMISSION: Monthly Departmental Presentations: Library - March 6, 2017 Communications/Marketing - April 2017 EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: REVIEWERS: Department City Manager 14. B. FUTURE AGENDA ITEMS 2/21/2017 Reviewer Action Date Stanzione, Tammy Approved 2/9/2017 - 12:02 PM Page 606 of 608 14.C. FUTURE AGENDA ITEMS 2/21/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 2/21/2017 REQUESTED ACTION BY COMMISSION: Consider adopting a Chronic Nuisance Ordinance. - February 2017 EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: REVIEWERS: Department Reviewer Action Date City Manager Stanzione, Tammy Approved 2/9/2017 - 12:02 EM Page 607 of 608 14.D. FUTURE AGENDA ITEMS 2/21/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 2/21/2017 REQUESTED ACTION BY COMMISSION: Discuss cancelling the July 4th City Commission meeting -April 4, 2017 EXPLANATION OF REQUEST: The first Commission meeting in July falls on Tuesday, July 4, 2017. On October 4, 2016 the Commission decided by consensus to move the meeting to Wednesday, July 5, 2017. The Mayor requested this item be placed on a future agenda to discuss if the Commission may be interested in cancelling the meeting. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: REVIEWERS: Department City Manager Reviewer Action Date Stanzione, Tammy Approved 2/9/2017 - 12:02 EM Page 608 of 608