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Agenda 12-19-17
The City of 4, Boynton Beach City Commission Agenda Tuesday, December 19, 2017, 6:30 PM City Hall Chambers 100 E. Boynton Beach Blvd., Boynton Beach, FL 33435 Regular City Commission Meeting REVISED AGENDA ITEMS 12AAND 12E Boynton Beach City Commission Mayor Steven B. Grant (At Large) Vice Mayor Justin Katz (District 1) Commissioner Mack McCray (District 11) Commissioner Christina L. Romelus (District III) Commissioner Joe Casello (District IV) Lori LaVerriere, City Manager James Cherof, City Attorney Judith A. Pyle, City Clerk *MISSION* To create a sustainable community by providing exceptional municipal services, in a financially responsible manner. www.boynton-beach.org Page 1 of 1019 WELCOME Thank you for attending the City Commission Meeting GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY OF BOYNTON BEACH COMMISSION MEETINGS THE AGENDA: There is an official agenda for every meeting of the City Commissioners, which determines the order of business conducted at the meeting. The City Commission will not take action upon any matter, proposal, or item of business, which is not listed upon the official agenda, unless a majority of the Commission has first consented to the presentation for consideration and action. • Consent Agenda Items: These are items which the Commission does not need to discuss individually and which are voted on as a group. • Regular Agenda Items: These are items which the Commission will discuss individually in the order listed on the agenda. • Voice Vote: A voice vote by the Commission indicates approval of the agenda item. This can be by either a regular voice vote with "Ayes and Nays" or by a roll call vote. SPEAKING AT COMMISSION MEETINGS: The public is encouraged to offer comment to the Commission at their meetings during Public Hearings, Public Audience, and on any regular agenda item, as hereinafter described. City Commission meetings are business meetings and, as such, the Commission retains the right to impose time limits on the discussion on an issue. • Public Hearings: Any citizen may speak on an official agenda item under the section entitled "Public Hearings." • Public Audience: Any citizen may be heard concerning any matter within the scope of the jurisdiction of the Commission - Time Limit- Three (3) Minutes • Regular Agenda Items: Any citizen may speak on any official agenda item(s) listed on the agenda after a motion has been made and properly seconded, with the exception of Consent Agenda Items that have not been pulled for separate vote, reports, presentations and first reading of Ordinances - Time Limit- Three (3) minutes ADDRESSING THE COMMISSION: When addressing the Commission, please step up to either podium and state, for the record, your name and address. DECORUM: Any person who disputes the meeting while addressing the Commission may be ordered by the presiding officer to cease further comments and/or to step down from the podium. Failure to discontinue comments or step down when so ordered shall be treated as a continuing disruption of the public meeting. An order by the presiding officer issued to control the decorum of the meeting is binding, unless over-ruled by the majority vote of the Commission members present. Please turn off all pagers and cellular phones in the City Commission Chambers while the City Commission Meeting is in session. City Commission meetings are held in the Boynton Beach City Commission Chambers, 100 East Boynton Beach Boulevard, Boynton Beach. All regular meetings are held typically on the first and third Tuesdays of every month, starting at 6:30 p.m. (Please check the Agenda Schedule- some meetings have been moved Page 2 of 1019 due to Holidays/Election Day). 1. OPENINGS A. Call to Order- Mayor Steven B. Grant Roll Call I nvocation Pledge of Allegiance to the Flag led by Commissioner McCray Agenda Approval: 1. Additions, Deletions, Corrections 2. Adoption 2. OTHER A. Informational items by Members of the City Commission 3. ANNOUNCEMENTS, COMMUNITYAND SPECIAL EVENTS AND PRESENTATIONS A. City offices will be closed on Friday, December 22nd and Monday, December 25th in observance of the Christmas holiday. City offices will also be closed on Monday, January 1, 2018 in observance of New Year's Day. B. Announcement that Boynton Beach is featured on "Our Town", a South Florida PBS television show. C. Recognition of Boynton Beach Police Chief Jeffrey Katz for nearly 20 years of dedicated service to the City of Boynton Beach by the City Commission. D. Present an Award of Appreciation to Mr. Steven Waldman for 19 years of dedicated volunteer service to the City of Boynton Beach. E. Present a Certificate of Achievement from Mayor Grant to Padmashwarie (Padma) Jadunandau, a recent Career Online High School (CONS) Graduate. Padma was awarded a COHS Scholarship from Library staff in November 2016. Padma graduated within 11 months with a 4.0 grade point average. F. Presentation of the awards to the Annual Holiday Parade Award participants that were recognized for their outstanding performance, presented by Mary DeGraffenreidt, Program & Events Manager. 4. PUBLIC AUDIENCE INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at the discretion of the Chair, this 3 minute allowance may need to be adjusted depending on the level of business coming before the City Commission) 5. ADMINISTRATIVE Page 3 of 1019 A. Appoint eligible members of the community to serve in vacant positions on City advisory boards. The following Regular (Reg) and Alternate (Alt) Student (Stu) and Nonvoting Stu (N/V Stu) openings exist: Arts Commission: 2 Alts Building Board of Adjustments &Appeals: 2 Regs and 2 Alts Employee Pension Board: 2 Regs Historic Resource Preservation Board: 1 Reg Library Bd: 1 Alt Planning and Development Bd: 1 Alt Senior Advisory Bd: 1 Reg and 2 Alts B. Discuss and approve the City of Boynton Beach Legislative Priority List for the 2018 State of Florida Legislative Session - Mat Forrest C. Commissioner Romelus attended the Florida League of Cities 2017 Legislative Conference and wanted to update the Commission on information relating to Amendment 1 that was presented. D. Commissioner Casello has requested this item be placed on the agenda for the Commission's discussion regarding advisory board member Cindy Falco-DiCorrado. Ms. Falco-DiCorrado currently serves as a board member on the CRA Advisory Board and the Arts Commission Board. The enacting Resolution for the CRA Advisory Board and the enacting Ordinance for the Arts Commission are attached. 6. CONSENTAGENDA Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments A. PROPOSED RESOLUTION NO. R17-126- Authorize the Mayor to sign the Interlocal Agreement between the City of Boynton Beach and the School Board of Palm Beach County for the mutual use of recreation facilities. B. PROPOSED RESOLUTION NO. R17-127-Amend the FY 2017-2018 budget which will adjust budgeted appropriations and revenue sources and provide spending authority for prior year Capital Improvement Projects (CI P) Purchase Orders and approved projects that need to be rolled into the current fiscal year. C. Accept the written report to the Commission for purchases over $10,000 for the month of November 2017. D. Legal Expenses- November 2017 - Information at the request of the City Commission. No action required. 7. BIDS AND PURCHASES OVER $100,000 A. Approve the purchase of new and replacement vehicles as approved in the FY2017/2018 budget in the estimated amount of $1,729,507.31 by utilizing the following contracts: Florida Sheriff's Association Contract #FSA17-VEH25.0 and Florida Sheriff's Association Contract #FSA17- VEH15.0. B. Approve utilizing the City of West Palm Beach Supplemental Staff Agreement with U.S. Water Services Corporation (ITB 16-17-119) for water and wastewater operation and management services thru September 30, 2018 for an amount not to exceed $175,000. The West Palm Beach procurement process satisfies the City's competitive bid requirements. 8. COMMUNITY STANDARDS and LEGAL SETTLEMENTS - None Page 4 of 1019 9. PUBLIC HEARING 7 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS The City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission. A. PROPOSED ORDINANCE NO. 17-037 - FIRST READING -Approve Eden Ridge Rezoning (REZN 18-001) from R-1-AA Single-Family Residential District to R-1-A Single-Family Residential District. Applicant: Aldo Kosuch of Eden Ridge, LLC. B. PROPOSED ORDINANCE NO. 17-036 - SECOND READING -Approve Ocean Breeze East Rezoning (REZN 18-002) from MU-1_2 (Mixed Use—Low Intensity 2 District) to MU-2 (Mixed Use 2 District) to support the conveyance of CRA-owned land for a mixed-use development on 4.39 acres in the Heart of Boynton District. Applicant: City-initiated. C. Approve Soleil Early Learning Academy Conditional Use and Major Site Plan Modification (COUS 18-001 / MSPM 18-001) for the conversion of a one-story, 2,659 square foot office building to a day care facility including related site improvements, located at 201 SW 23rd Avenue / Golf Road in the C-1 (Office Professional) zoning district. Applicant Cristine Thibodeau. D. Approve High Ridge Country Club Major Site Plan Modification (MSPM 17-009) to construct a new one-story, 54,500 square foot clubhouse building, gatehouse, and related site improvements, at 2400 Hypoluxo Road in the Recreation (REC) zoning district. Applicant: Donaldson Hearing, Cotleur& Hearing 10. CITY MANAGER'S REPORT - None 11. UNFINISHED BUSINESS - None 12. NEW BUSINESS A. PROPOSED RESOLUTION NO. R17-128- Approve and ratify the Collective Bargaining Agreement between the SEW Florida Public Services Union, CTW, CLC Blue Collar Unit and the City. PROPOSED RESOLUTION NO. R17-129- Approve and ratify the Collective Bargaining Agreement between the SEW Florida Public Services Union, CTW, CLC White Collar Unit and the City. B. PROPOSED RESOLUTION NO. R17-130- Approve the Pilot Agreement for Automatic License Plate Recognition System Solution Services with American Traffic Solutions, Inc. (ATS) and authorize the Mayor to sign the agreement. C. Commissioner Casello requests approval for $1,000 of his Community Support Funds to be donated to the Boynton Beach Community Caring Center. D. Commissioner Casello requests approval for $1,000 of his Community Support Funds to be donated to the Kid-Preneur Camp. E. Review and action on Annual Performance Evaluation for the City Manager. 13. LEGAL A. PROPOSED ORDINANCE NO. 17-038 - FIRST READING -Approve Front Porch Setbacks (CDRV 17-008) - Amending the LAND DEVELOPMENT REGULATIONS, Chapter 3. Zoning, Article 5. Supplemental Regulations, Section 3.13, to increase the magnitude of encroachment of front porches into the building setbacks. B. PROPOSED ORDINANCE NO. 17-034 - SECOND READING - PUBLIC HEARING - Page 5 of 1019 Adopt the Boynton Beach Administrative Amendments to the 6th Edition (2017) of the Florida Building Code. C. PROPOSED ORDINANCE NO. 17-035 - SECOND READING - PUBLIC HEARING - Approve the change in qualifying dates for candidates in upcoming municipal elections. 14. FUTURE AGENDA ITEMS A. Quarterly report on red light camera program (Oct 2017-Dec 2017) - January 2018 B. Quarterly report on govt surtax fund (Oct 2017-Dec 2017) - January 2018 C. Staff to bring information concerning the following land parcels for the Commission to review - TBD Nichols Property Rolling Green Girl Scout Park D. Staff to review PBC Ordinance on Panhandlers- TBD E. Mayor Grant has requested staff to review sign ordinance as it relates to people holding signs in public rights of ways- TBD F. PROPOSED ORDINANCE NO. 17-021 - SECOND READING - Approve Town Square Future Land Use Map Amendment from Public and Private Governmental/I nstitutional (PPGI) and High Density Residential (HDR) to Mixed Use Medium (MXM) and rezone from PU Public Usage, REC Recreation and R-3 Multifamily to MU-3 Mixed Use 3 zoning district. City-initiated. (First Reading approved 8/15, Second Reading to coincide with approval of the Master Plan) PROPOSED ORDINANCE NO. 17-022 - SECOND READING - Amending Ordinance 02- 013 to Rezone a Parcel of Land Described Herein and Commonly Referred to as Town Square From Public Usage (Pu); Recreation (Rec) And Multifamily (R-3) to Mixed Use 3 (Mu-3). (First Reading approved 8/15, Second Reading to coincide with approval of the Master Plan) 15. ADJOURNMENT NOTICE IFA PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING,HE/SHE WILL NEED A RECORD OF THE PROCEEDINGSAND,FOR SUCH PURPOSE,HUSHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING 1S MADE,WHICH RECORD INCLUDES THE TESEIMONYAND EVIDENCE UPON WHICH THEAPPEAL 1S TO BE BASED.(ES.286.0105) THE CITY SHALL FURNISH APPROPRIATEAUXII.IARYAIDSAND SERVICES WHERE NECESSARY TOAFFORD AN INDIVIDUAL W1THA D1SABILITYAN EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE,PROGRAM,ORACTWITY CONDUCTED BY THE CITY.PLEASE CONTACT THE CITY CLERKS OFFICE,(561)742-6060 OR(TTY)1-800-955-8771,AT LEAST 48 HOURS PRIOR TO THE PROGRAM ORACTIVITY 1N ORDER FOR THE CITY TO REA.SONABLYACCOMMODATE YOUR REQUEST. ADD1TIONALAGENDA ITEMS MAY BEADDED SUBSEQUENT TO THE PUBLICATION OF THEAGENDA ON THE C1TYS WEB SITE INFORMATION REGARDING 1TEMSADDED TO THEAGENDAAFTER IT 1S PUBLISHED ON THE C1TYS WEB SITE CAN BE OBTAINED FROM THE OFFICE OF THE CITY CLERK. Page 6 of 1019 1.A. OPENING ITEMS 12/19/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/19/2017 REQUESTED ACTION BY COMMISSION: Call to Order- Mayor Steven B. Grant Roll Call I nvocation Pledge of Allegiance to the Flag led by Commissioner McCray Agenda Approval: 1. Additions, Deletions, Corrections 2. Adoption EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: Non-budgeted ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 7 of 1019 2.A. OTHER 12/19/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/19/2017 REQUESTED ACTION BY COMMISSION: Informational items by Members of the City Commission EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: CLIMATE ACTION DISCUSSION: Is this a grant? Grant Amount: Page 8 of 1019 3.A. ANNOUNCEMENTS, COMMUNITY AND SPECIAL EVENTS AND PRESENTATIONS 12/19/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/19/2017 REQUESTED ACTION BY COMMISSION: City offices will be closed on Friday, December 22nd and Monday, December 25th in observance of the Christmas holiday. City offices will also be closed on Monday, January 1, 2018 in observance of New Year's Day. EXPLANATION OF REQUEST: In observance of the Christmas and New Year's holidays, City offices will be closed on Christmas Eve, Christmas Day and New Year's Day. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? N/A FISCAL IMPACT: N/A ALTERNATIVES: There is no alternative to these days off since they are scheduled holidays for the employees. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 9 of 1019 3.B. ANNOUNCEMENTS, COMMUNITY AND SPECIAL EVENTS AND PRESENTATIONS 12/19/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/19/2017 REQUESTED ACTION BY COMMISSION: Announcement that Boynton Beach is featured on "Our Town", a South Florida PBS television show. EXPLANATION OF REQUEST: The City worked with South Florida PBS, the Tourist Development Council (TDC) and the Palm Beach County Film Commission on a television program titled "Our Town," which highlights cities within Palm Beach County. The segment on Boynton Beach showcases amenities including the Boynton Beach Harbor Marina, Schoolhouse Children's Museum, Copperpointe Brewery, The Boardwalk Creamery, Banana Boat, PirateFest, Bedner's Farm, Troy's Bar-b-que, Oceanfront Park, The Links, public art and historical landmarks. Many aerial shots are included. It was first shown on WXEL-TV (Comcast Channel 6) and WPBT2 on Tuesday, December 7th. Repeats will air on Saturday, December 23rd at 6:30pm on WXEL-TV and on Sunday, December 24th at 12:30pm on W PBT2. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: Non-budgeted N/A ALTERNATIVES: Do not announce that Boynton Beach was highlighted on "Our Town". STRATEGIC PLAN: Boynton Beach Branding STRATEGIC PLAN APPLICATION: South Florida PBS is Florida's largest public media company and includes Public Broadcasting stations WXEL-TV, serving the Palm Beaches and WPBT2, serving Miami- Dade and Broward counties. In addition, the video has been placed on the City's YouTube Channel, Facebook and Twitter pages. The Boynton Beach Community Redevelopment Agency has also placed the video on their social media platforms. It is the goal of the TDC to have "Our Town" segments air on hotel room televisions in Palm Beach County hotels. Page 10 of 1019 CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 11 of 1019 3.C. ANNOUNCEMENTS, COMMUNITY AND SPECIAL EVENTS AND PRESENTATIONS 12/19/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/19/2017 REQUESTED ACTION BY COMMISSION: Recognition of Boynton Beach Police Chief Jeffrey Katz for nearly 20 years of dedicated service to the City of Boynton Beach by the City Commission. EXPLANATION OF REQUEST: Chief Katz joined the Boynton Beach Police Department in 1998 where he served as road patrol officer, recruiter, high liability training office and background investigator. Promoted to sergeant in 2001, he supervised a squad on the road and other specialty units such as crime preventions, K9, and marine enforcement. In 2004, he was promoted to the rank of lieutenant, where he served as a watch commander and led the offices of internal affairs, training, media relations, recruitment, grant procurement, agency accreditation, promotional assessments, public records fulfillment, and grievance coordination. Chief Katz assumed his role on an interim basis in July 2013 and was appointed as the 32nd Chief of the Boynton Beach Police Department in September 2013. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? N/A FISCAL IMPACT: N/A ALTERNATIVES: N/A STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 12 of 1019 3.D. ANNOUNCEMENTS, COMMUNITY AND SPECIAL EVENTS AND PRESENTATIONS 12/19/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/19/2017 REQUESTED ACTION BY COMMISSION: Present an Award of Appreciation to Mr. Steven Waldman for 19 years of dedicated volunteer service to the City of Boynton Beach. EXPLANATION OF REQUEST: Present an Award of Appreciation to Mr. Steven Waldman for 19 years of dedicated volunteer service to the City of Boynton Beach. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Mr. Waldman was appointed as an Alternate to the Children and Youth Advisory Board in April of 1998. He was Chairman of the Education and Youth Advisory Board from June 2006 to October 2015. Mr. Waldman was appointed to the Board of Directors of the Greater Boynton Beach Foundation in 2010 and served for 7 years. FISCAL IMPACT: Non-budgeted N/A ALTERNATIVES: Do not present an award of appreciation to Steven Waldman. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 13 of 1019 3.E. ANNOUNCEMENTS, COMMUNITY AND SPECIAL EVENTS AND PRESENTATIONS 12/19/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/19/2017 REQUESTED ACTION BY COMMISSION: Present a Certificate of Achievement from Mayor Grant to Padmashwarie (Padma) Jadunandau, a recent Career Online High School (CONS) Graduate. Padma was awarded a COHS Scholarship from Library staff in November 2016. Padma graduated within 11 months with a 4.0 grade point average. EXPLANATION OF REQUEST: To celebrate a great achievement of a Boynton Beach Citizen. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Celebrating this achievement will help market the Career Online High School Program to other potential students. FISCAL IMPACT: Non-budgeted This program was paid for through the Florida State Division of Library and Information Services. ALTERNATIVES: None STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 14 of 1019 3.F. ANNOUNCEMENTS, COMMUNITY AND SPECIAL EVENTS AND PRESENTATIONS 12/19/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/19/2017 REQUESTED ACTION BY COMMISSION: Presentation of the awards to the Annual Holiday Parade Award participants that were recognized for their outstanding performance, presented by Mary DeGraffenreidt, Program& Events Manager. EXPLANATION OF REQUEST- Winners EQUEST:Winners and categories: MOST OUTSTANDING FLOAT- Southern Custom Iron and Art BEST PERFORMANCE/MARCHING BAND - Galaxy E-3 EI. Drumline BEST MARCHNG UNIT- Diamonds and Pearls Dance Team MOST CREATI VE/ORI GI NAL- Baby Miss America/Aaliyah Thomas HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? N/A FISCAL IMPACT: Budgeted $150 for awards ALTERNATIVES: None STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 15 of 1019 5.A. ADMINISTRATIVE 12/19/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/19/2017 REQUESTED ACTION BY COMMISSION: Appoint eligible members of the community to serve in vacant positions on City advisory boards. The following Regular (Reg) and Alternate (Alt) Student(Stu) and Nonvoting Stu (N/V Stu) openings exist: Arts Commission: 2 Alts Building Board of Adjustments&Appeals: 2 Regs and 2 Alts Employee Pension Board: 2 Regs Historic Resource Preservation Board: 1 Reg Library Bd: 1 Alt Planning and Development Bd: 1 Alt Senior Advisory Bd: 1 Reg and 2 Alts EXPLANATION OF REQUEST: The attached list contains the names of those who have applied for vacancies on the various Advisory Boards. A list of vacancies is provided with the designated Commission members having responsibility for the appointment to fill each vacancy. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Appointments are necessary to keep our Advisory Board full and operating as effectively as possible. FISCAL IMPACT: Non-budgeted None ALTERNATIVES: Allow vacancies to remain unfilled. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 16 of 1019 ATTACHMENTS: Type Description D Other Appointments &Applicants D Other I iams, Terry D Other McDea\Att, Cathy D Other Vogel, Lucas D Other Wilson, Michael Page 17 of 1019 APPOINTMENTS AND APPLICANTS FOR DECEMBER 19, 2017 Arts Commission Mayor Grant Alt 2 yr term to 12/19 1 Katz Alt 2 yr term to 12/19 Applicants None Building Board of Adjustments and Appeals Mayor Grant Alt 2 yr term to 12/19 1 Katz Alt 2 yr term to 12/19 III Romelus Reg 3 yr term to 12/18 IV Casello Reg 2 yr term to 12/19 Tabled (2) Applicants None Employee Pension Board II McCray Reg 4 yr term to 12/21 Tabled (2) III Romelus Reg 4 yr term to 12/20 Tabled (2) Applicants Cathy McDeavitt—Current Member Historic Resources Preservation Board Mayor Grant Reg 3 yr term to 4/19 Tabled (2) Applicants Michael Wilson (Current Alternate) Library Board I Katz Alt 2 yr term to 12/19 Tabled (2) Applicants None Planning & Development Board IV Casello Alt 2 yr term to 12/19 Tabled (2) Applicants David Sholl (Current Alternate Member) 3 absences and training Lucas Vogel Page 18 of 1019 Senior Advisory Board IV Casello Reg 2 yr term to 12/19 Tabled (2) II McCray Alt 2 yr term to 12/19 Tabled (3) Mayor Grant Alt 2 yr term to 12/19 Tabled (2) Applicants Terry liams (Current regular) Page 19 of 1019 Ellis, From: vitaeser <nore ply@ 123contactform.io> Sent: Thursday, November 30, 2017 7:54 PM To: City Clerk Subject: Advisory Board Appointment application Today's date 111/29/2017 Name Terry Iiames Gender Female Phone number 561-436-9165 Address 656 N.W. 1 st. Ave. Boynton Beach Florida 33426 United States 3 � Email vitaeser@bellsouth.nete; Current occupation or, if a retired prior occupation Administrator P p Education CollegeCD e Are you a registered voter? Yes4 F, Do you reside within the yes ul C Boynton Beach City limits? Do you own/manage a Yes business within City limits? If"yes", name of business: Vitae Services of the Palm Beaches, Inc. Are you currently serving Yes on a City board? Have you served on a City Yes board in the past? If"yes", which board(s) Senior Adv. Board and when? Have you ever been No convicted of a crime? If"yes",when and where? Advisory Board Senior Advisory Board Personal Qualifications Administrator of Vitae Services of the Palm Beaches, Inc. Professional Memberships Nursing Feel free to attach/upload an extra sheet or resume. i Page 20 of 1019 Certification I, the applicant, hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. The message has been sent from 67.191.87.134(United States)at 2017-11-30 19:53:42 on Edge 15.15063 Entry ID: 246 Referrer:www.boynton-beach.org/officials/senior advisory board.php Form Host:www.123contactform.com/form-583214/Advisory-Board-Appointment-Application 2 Page 21 of 1019 r C CIT OF FON BEACH AD , '# Thank you tbr r interest a r takhV the time to flil out this form. Plewe m, l amwers dearly. lntere� is n a i e r the applicabonfilled enfiretv, thetbrin will be reftnikedC darification. d,, 1d t leleplxme#51,k � mere _ t OU11W Zip Cbde_3_3_Lk3 S— E-mail Qwwt oon or r S-K-. Educabonw Are yau a nmoste-red voter? V" -yes Do you resde " -Ac--Yes DO YOU i s ranv of business Fi —_-Yes ATeyou cumartly _ a Yes No �We you served on a My board in the pmV If. , r n? � 0 ?Jem latkabe Which advisory board ym are seddv appontment For board fistmg, mquiremerft, mesponsUrThes Wad Mi eeting tkre5 aid dates,see pages 3 and 4 _ Arts cormf5sion Commurft Redevelopment AdATd Police Officerg'Rebrament Tri Fund Educabw and Youth Advbwy Board RecrearonBoard &Parks i ' rsiSerfior Advisory Board I R Pe n Tri Fund Golf Course A m r 1 lararmor,Board ® 9Z Wd V ADN d V30 ��40 E si!, ) Page 22 of 1019 personalWhat qualifications you possess(i.e., profi2ssion, military service or organization)vAA:h you feel mtAda a good candlidate specific. r 113�ease C Fist any professional Feel free to allach an extra sheet or resurne. Return the completed form to the City OeWs Office, 100 East Boyr" Beach Boulevard, Uy Hall, Mailing address: P. 0. Box 310, Boynton Beach, FL 33425-0310. It will be placed9t1 the Otyls Talent Bank a file to whichcandidates occur.openings I hereby certify that the statements and answers provided herein are true and accurate. H understand that, if appointed, any false statements woy be cause for removal froma board. Signature: e--L C- Date: fir - AqDC7 C.\Llsers\E11 \23eskfop\M rfam Talelftnkftrm REVISED 11-9-16Am Page 23 of 1019 Cathleen V. McDeavift 237 SW 9th Avenue, Boynton Beach, FL 33435 561-715-3107, tckbellsouth.net Experience 'c i isr r, First Presbyterian Church 01/2014 - Current Manage the daily operations of the church campus. Provide supervision to housekeeper, campus manager, and youth director. Responsible for all communication materials - weekly bulletin. website, committee agendas,. Responsible for grant submittal and management.. * Secured a $19,000 grant for a Health Ministry initiative from the Presbytery of Tropical Florida. * Proficient in Microsoft Office Suite, QuickBooks, Word Press and Servant Keeper. Assistant to the director, City of Boynton Beach 1980 - 12/2012 0 Executive Assistant for nurnerous departments for over 30 years. Provided administrative support to department heads, executive staff and elected officials. * Managed department budgets between $2M -$9M. * Leader in managing cross functional team efforts through effective and motivating strategies. Successfully obtained grants up to $50,000 for various departments. * Reduced operating budgets by implementing city wide programs. * Proficient in Microsoft Office Suite, HTE Accounting Software, Grant Management Software and Recreation Registration Software. Education Norwin High School, North Huntington, PA - HS Graduate Duff's Business School -- Courtroom Reporting and Executive Secretary Course Work - 1 Year Florida Institute of Government - 2000 Certified Public Pension Trustee - 2004- Current Class of 2006 Leadership Boynton Beach, Leadership Boot Camp for Investment Stewards ry- 20 13 References Available upon request Page 24 of 1019 Ellis, Shaxia From: lucas.vogel <norepiy@123formbuilder.io> Sent: Tuesday, December 12, 2017 1:07 PM To: City Clerk Subject: Advisory Board Appointment application Today's date 12/12/2017 Name Lucas Vogel Gender Male Phone number 310-961-8032 Address 1090 SW 24th Ave Boynton Beach FL 33426 United States Email lucas.vogel@endpointsystems.com Current occupation or, if Software Consultant retired, prior occupation Education Business Management, Pepperdine University Are you a registered voter? Yes Do you reside within the Yes Boynton Beach City limits? Do you own/manage a Yes business within City limits? If"yes", name of business: Endpoint Systems Are you currently serving No on a City board? Have you served on a City No , board in the past? N i " If"yes",which board(s) and when? Have you ever been No convicted of a crime? If"yes",when and where? Advisory Board Planning & Development Board Personal Qualifications I have over twenty years of business experience and ten of that as a business o,Aner. Since moving to Boynton Beach, I have followed its developments with great interest and would love to be a stakeholder in helping Boynton Beach realize its potential. My company, Endpoint Systems, is going to be featured in an upcoming episode of Success Files on PBS. i Page 25 of 1019 Professional Memberships Oracle, Microsoft, Google partnerships International Association of Software Architects Feel free to attach/upload an extra sheet or resume. Certification I, the applicant, hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. The message has been sent from 173.239.197.56(United States)at 2017-12-12 13:06:43 on Chrome 62.0.3202.94 Entry ID:247 Form Host:www.123formbuilder.com/form-583214/Advisory-Board-Appointment-Application 2 Page 26 of 1019 Ellis, Shayla L From: mwilson32 <noreply@123formbuilder.io> a . Sent: Wednesday, December 06, 2017 1:38 AM To: City Clerk Subject: Historic Resources Preservation Board ap =, `. Today's date 12/05/2017 Title Mr. Name Michael Wilson Address 1224?Isle Ct. Boynton Beach FL 33426 United States Home Phone 561-737-1000 Cell Phone 561-260-1296 Email mwilson32@earthlink.net Current occupation or, if Owner of Boynton Beach business, Land to Sea Photography retired, prior occupation .Area of Expertise State of Florida certification, Building Energy Conservation. Genealogical and local historical Researcher. Interest/Motivation to I have lived in South County most of my life, moving to Boynton as a child in Serve 1972, and have enjoyed growing up here. One of my main reasons in joining the HRP Board early last year, was to hopefully help in saving the Historic High School for reuse, as well as to possibly put to some use my local history knowledge. I have found being a member of the HRP Board to be an enjoyable endeavor, being able to discuss historical reuse projects, as well become more knowledgeable on Boynton's Heritage Trail, and the Heart of Boynton Historical website. I am currently working on two Historical projects, which I may when finished, present to the Boynton Beach Historical Society Membership. They are as follows: 1) Charles Pierce and Boynton's First Post Office. 2) Boynton's Historical Westward Roadways. I also am renovating my home,built in 1958, and encouraging other local residents on the possible historical designation that may be available. Are you a registered voter yes in Palm Beach County? i Page 27 of 1019 Have you ever been No convicted of a crime? If"yes",when and where? Have you ever served on an Yes Advisory Board? If"yes",what board(s), Current Board Member of Historical Resources Preservation Board (Alt) since when and where? June 2016. Would like to move into the now available permanent position. Professional Memberships Boynton Beach Historical Resources Preservation Board - current Alt Board Member. Boynton Beach Historical Society- member in good standing. Palm Beach County Genealogical Society-member in good standing. Mounts Botanical Garden-member in good standing. Certification I, the applicant, hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from the committee. The message has been sent from 209.179.5.248 (United States)at 2017-12-06 01:38:24 on Wad unknown Entry ID: 20 Form Host:www.123formbuilder.com/form-492796/Historic-Resources-Preservation-Board-Application 2 Page 28 of 1019 5.B. ADMINISTRATIVE 12/19/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/19/2017 REQUESTED ACTION BY COMMISSION: Discuss and approve the City of Boynton Beach Legislative Priority List for the 2018 State of Florida Legislative Session - Mat Forrest EXPLANATION OF REQUEST: Approving a priority list for the 2018 Legislative Session provides our lobbyist, Ballard Partners, Inc., the information needed to successfully promote the interests of the City Commission for the overall benefit of the citizens and businesses of the City of Boynton Beach. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? To be determined. Legislation coming from the 2018 Legislative session has the potential to either help or harm city operations and home rule authority. This makes it important for the City Commission to provide our lobbyist with their requirements before the beginning of session. FISCAL IMPACT: None at this time. ALTERNATIVES: Not approving a Legislative Priority List will hinder the ability of our lobbyist to successfully represent the City of Boynton Beach in the fast paced Legislative Session. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Description D Attachment 2018 Legislative Priority List Page 29 of 1019 City of Boynton Beach City Commission 2018 Legislative Priorities Unfunded Mandates OPPOSE any unfunded mandates imposed on local governments through the legislative or budget process. Regulation of Group/Sober Homes SUPPORT licensing/taxing/zoning regulation for operation of group/sober homes at the local level. Heroin/Opiod Dilemma SUPPORT legislation that helps provide local support to address this wide ranging issue. SUPPORT Palm Beach County State Attorney's recommendations. Community Redevelopment Agencies OPPOSE any legislation that would adversely affect the current authority and operations of CRA's. Communications Services and Local Business Tax Protection OPPOSE any legislation that reduces general revenues collected from the local communications services tax. These revenues are used to provide essential municipal services, such as public safety and constructing and maintaining roads and bridges, public parks and open spaces. Maintaining a diversified revenue base strengthens the fiscal stability of local governments and improves their ability to serve citizens and businesses. OPPOSE any legislation that reduces general revenues collected from the local business tax and preserves the local authority to levy the tax. SUPPORT legislation that repeals the state preemption of the regulation of vacation rental properties in order to allow local governments to regulate such properties to protect the health and welfare of residents, visitors and businesses. OPPOSE HB 773 which Requires uniform application of local law, ordinance, or regulation relating to vacation rentals; revises applicability to include certain amendments to local law, ordinance, or regulation. Page 30 of 1019 Economic Development SUPPORT a full range of legislation that will help provide jobs, continue and strengthen incentives for target industries, support for small and home based businesses, and general business investment. SUPPORT legislation that authorizes municipalities increased flexibility to enter into public-private partnership agreements pursuant to state law or by home rule authority. Government-Owned Utilities MONITOR and OPPOSE any legislation that will remove home rule authority for municipalities providing water and sewer services outside municipal boundaries. Water SUPPORT legislation that clarifies all users of stormwater utility, including government entities, are required to pay stormwater charges to fund the cost of operation and maintenance of such a utility. SUPPORT legislation that provides a recurring source of funding for local government programs and projects that protect water resources, improve water quality and quantity, mitigates pollution from onsite waste water systems and expand the use of alternative water resources, recognizing that reclaimed water is an asset paid for by utilities' rate payers. MONITOR legislation relating to water, water quality, stormwater and centralized sewer systems to ensure that the state or special districts do not impose unfunded mandates on local government utilities. Transportation/Mobility Fee MONITOR and SUPPORT legislation that preserves local control of transportation planning and provides opportunities for increased and alternative revenue sources to fund municipal transportation infrastructure projects including non-motorized transportation corridors and local transit connectivity to existing and proposed regional transit systems. OPPOSE any legislation that preempts municipal home rule authority to impose impact fees or transportation concurrency. Commuter Rail MONITOR and SUPPORT legislative and budget opportunities related to FEC commuter rail station for downtown Boynton Beach and budgetary opportunities to offset infrastructure costs as well as funding options for Operations & Maintenance CRA/Downtown Redevelopment & Transit Oriented Development (TOD's) SUPPORT and MONITOR legislation that will strengthen and support the planning and implementation of transit-oriented developments (TOD's) on a local and/or regional scale. Page 31 of 1019 Eco-tourism and Marine Industry Incentives SUPPORT legislation that will assist in protecting our beaches and supporting the marine industry. These include bills to create new, and enhance existing programs related to working marina's, increased funding for kayak/canoe launches and water taxi's as well as access to local waterways. Greenways & Trails SUPPORT legislation that encourages and funds Greenways & Trails. This includes safe bikeways & pedestrian ways, connectivity with regional plans as well as other non- motorized transportation incentives. Cultural Tourism SUPPORT legislation that identifies the importance of cultural tourism as an economic driver for local governments and provides funding opportunities for the creation and continuation of public art, galleries, libraries, events and festivals. Historic Preservation SUPPORT legislation that recognizes the importance of local and regional historic preservation and creates funding opportunities for programming and infrastructure projects that support historic preservation and provides grant funding. Public Safety/Security SUPPORT legislation that creates funding opportunities for replacing or building needed public infrastructure for the safety and welfare of the citizens and employees of the City of Boynton Beach. MONITOR and SUPPORT legislation that enhances cybersecurity programs, protects internal technology infrastructure information, and promotes the sharing of cybersecurity attack information between government and private agencies. Emergency Management/Mitigation/Sustainability Recognizing the impacts sustained by cities related to sea-level rise, changing precipitation patterns and increasing storm severity, the City of Boynton Beach SUPPORTS legislation that encourages vulnerability assessments, coordinates resources and supports the efforts of local governments to mitigate and adapt to these dynamic environmental conditions. Public Housing MONITOR and SUPPORT legislation that preserves local control of public housing planning and alternatives at the municipal level. Also that provides funding sources to administer and support public housing. OPPOSE any legislation that preempts municipal home rule authority to administer a public housing program. Page 32 of 1019 Appropriation Projects HB 3187 Mangrove Park Water Quality & Access Improvements by Rep. Jacquet & Sen. Rader Requesting $1,050,000 from the State. ($600,000 local match) In 1997, the City of Boynton Beach established Mangrove Park to protect a native mangrove forest and provide storm water treatment for runoff that was entering the area untreated. Part of the project included upgrading to energy efficient mechanical mixing and aeration of the open water portion of the park to maintain water quality and public access throughout the park. This project is to replace failing components of these systems so the high quality mangrove forest is protected and allow the City to continue to provide safe public access to a native high quality mangrove forest for education and observation. The project will replace a fixed walkway within the park with a platform for water circulation and aeration improvements as well as a system that will allow public access. HB 3863 Alternative Reclaimed Water Supply Project by Rep. Slosberg & Sen. Rader Requesting $250,000 from the State. ($250,000 local match) This project in the City of Boynton Beach Project will allow indirect withdrawals and treatment of canal water released from the Everglades Water Conservation Areas (WCAs) to provide additional reclaimed water during the peak irrigation demand while reducing the amount of canal water and nutrients sent to tide and reduce the potential for coastal algae blooms. HB 2895 Boynton Beach Fuel Cell Power Generation by Rep. Jacquet & Sen. Powell Requesting $1.5 million from the State. ($900,000 local match) Funds received will assist the City of Boynton Beach with implementation of a 460KW Fuel Cell to provide power (operating and emergency back-up) for the City's Water treatment facility. Page 33 of 1019 5.C. ADMINISTRATIVE 12/19/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/19/2017 REQUESTED ACTION BY COMMISSION: Commissioner Romelus attended the Florida League of Cities 2017 Legislative Conference and wanted to update the Commission on information relating to Amendment 1 that was presented. EXPLANATION OF REQUEST: Commissioner Romelus to provide information from FLC Legislative Conference. https://youtu.be/3qkXv72Mmrc HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? N/A FISCAL IMPACT: None ALTERNATIVES: None STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 34 of 1019 5.D. ADMINISTRATIVE 12/19/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/19/2017 REQUESTED ACTION BY COMMISSION: Commissioner Casello has requested this item be placed on the agenda for the Commission's discussion regarding advisory board member Cindy Falco-DiCorrado. Ms. Falco-DiCorrado currently serves as a board member on the CRA Advisory Board and the Arts Commission Board. The enacting Resolution for the CRAAdvisory Board and the enacting Ordinance for the Arts Commission are attached. EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Description D Addendum CRAAB Board Resolution D Addendum Arts Commission Ordinance Page 35 of 1019 I 1 RESOLUTION NO. R15-136 2 3 A RESOLUTION OF THE CITY OF BOYNTON BEACH, 4$ FLORIDA, CREATING A COMMUNITY 5 REDEVELOPMENT AGENCY ADVISORY BOARD; 6 ESTABLISHING PROCEDURES FOR APPOINTMENT 7 AND REMOVAL OF MEMBERS; AND PROVIDING 8 FOR AN EFFECTIVE DATE. 9 10 WHEREAS, the City Commission has determined that the interest of the City will 11 best be served by creating an advisory board to provide input to the City Commission 12 regarding matters related to the City's Community Redevelopment Agency. 13 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 14 THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 15 Section 1. The foregoing "WHEREAS" clauses are true and correct and 16 hereby ratified and confirmed by the City Commission 17 Section 2. There is hereby created a Community Redevelopment Advisory Board. s 18 The Advisory Board, at the direction of the City Commission, shall make recommendations 19 on the programs; activities and funding issues affecting the implementation of the CRA Plan; 20 Recommendations shall include but not be limited to, matters concerning land use and design 21 regulations and applications; implementation programs and activities; budgets and funding. 22, Section 3. The Advisory Board will be comprised of seven (7) individuals with 23 experience, education, or skills as determined necessary by the City Commission. Any 24 person may be appointed to the Advisory Board if he or she resides or is engaged in 25 business, which means owning a business,practicing a profession, or performing a service 26 for compensation, or serving as an officer or director of a corporation or other business 6y 27 entity so engaged, within the City. 1 1 Italicized language added by amendment at time of adoption. (000985102 306-9001821 } Page 36 of 1019 28� No less than four (4) members of the Advisory Board shall be residents of the City. 291 Advisory Board Members serve at the pleasure of the City Commission and may be removed 30 by a majority of the Commission with or without a statement of cause. 31 Section 4. The Advisory Board and its individual members shall operate in the 32 sunshine. Board members are subject to the Palm Beach County Code of Ethics. Appointees 33 shall complete required ethics training prior to assuming the duties of appointment. 34 Section 5. Costs associated with the operation of the Advisory Board will be 35 assessed to the Community Redevelopment Agency budget. 36 Section 6. That this Resolution will become effective immediately upon passage. 37 PASSED AND ADOPTED this 20'h day of October, 2015. 38 39 40 CITY OF BOYNTON BEACH, FLORIDA 41 42 YES NO 43 44 Mayor—Jerry Taylor 45 46 Vice Mayor—Joe Casello 47 48 Commissioner—David T. Merker 49 50 Commissioner—Mack McCray +� 51 52 Commissioner—Michael M. Fitzpatrick 53 54 55 VOTE 0 56 57 ATTEST: 58 @ 591 60 61 Jan M C 62 y Clea 63 g° 64 (Corps at al) (00098510 900182® mss Page 37 of 10 119 . ---. ORDINANCE NO. 0146'- AN ORDINANCE OF THE CITY COMMISSION OF TRE CITY OF BOYNTO:N BEACH, FLORIDA, AMENDING CHAPTER 2, CREATING : A. NEW ARTICLE IX; OF THE CODE OF ORDINANCES TO PROVIDE FOR THE CREATION AND ESTABLISHMENT OF THE BOYNTON BEACH ARTS COMMISSION; PROVIDING FO.R THE PURPOSE AND DUTIES OF THE ARTS C'OMMl8'SI.0N; PROVIDING FOR THE Q`RGANIZATION OF THE ARTS COMMISSION; PROVIDING FOR MEETINGS' OF THE ARTS COMMISSION- 'PROWD':1N FOR THE POWERS;- PROVIDING FOR CONFLICTS, SEVERABILITY, CODIFICATION AND AN'EFFECTIVE DATE. WHEREAS, a Strategic Initiative Team has advised that establishing an Arts Commission would assist in the development of a Community Identity f the City; and - 3 WHEREAS, the City Commission of the City of Boynton Beach deems t to be in the best interests of the general welfare of the citizens of Boynton Beach to provide this public service to the community. NOW, THEREFORE;'BE IT ORDAINED BY THE CITY COMMISSION OF HE.CITY OF BOYNTON BEACH,FLORIDA, THAT: Section 1. That Part 1, Chapter 2,. Article IX, is hereby created as follows: ARTICLE IX. BOYNTON BEACH ARTS COMMISSION. Sec. 2-154 Creation of Commission. The city commission, in accordance with the powers vested. in it, hereby creates and establishes the Boynton Beach Arts Commission, hereinafter referred to as the "arts commission". ACA\Orftanoes\Administrative\"Coxu""on Ord rev!21001.doc i j 1� ti j Sec. 2-155 Purpose and Duties (a). . The. purpose of the arts commission is to advise the City Commission on`matters related .to the arts, to develop a plan and pro.gram.s to pr6mote:and`support art in public places, and to recommend guidelines and funding for implementation. (b) It shall be the duty of the. arts commission to. act as an. Advisory poard. to the City Commission -in, providing advice.on matters. relating to the visual arts. (c) The arts commission may develop a public art pian and program for the city. - (d) The arts commission may recommend funding sources including private sources and grant. funds; encourage public and private partnerships in the, arts; review and make recommendations .on proposals for art work for public buildings and public spaces;. encourage the flow of art into the city; stimulate art related activities and events; study issues related to art and implement art programs as delegated to it by the City Commission from time to time. (e) The arts commission shall periodically advise the city commission of its findings: or proposals.with respect. to the foregoing issues and make recommendations to the city commission on any matter referred to it within as much time prescribed by the city commission. Sec. 2-156 Organization. (a) The Arts Commission shall consist of seven (7) regular members and two (2) alternate members and serve at the pleasure of the City Commission. (b) All members of the Arts Commission shall be appointed by the City Commission for three-year staggered terms.. The two (2) alternate members shall be appointed to one-year terms. All. members may be reappointed at the pleasure of the city commission at the termination of their appointment, with,no limit as to the number of.terms they may serve. SACA%Ordin,m=\Adnvnistrativ\Arts Conaaission Ord rW21001.doc 2 =n (c) Appointees to the Arts Commission shall be citizens or.. business owners preferably with the following background: Artist, art volunteer/activist; planner; private developer; architect; neighborhood association member; interested citizen. (d) At . the organizational meeting of the arts commission a.chairperson and vice-.chairperson shall- be selected by:majbrity vote of the arts commission.. The.chairperson and vice chairperson shall.-be selected: .annually:at the anniversary of the first;meetng: of the„arts commission,. or at the November meeting of the arts commission Sec. 2-157 Meetings. The Arts Commission shall meet at an appropriate place and shall arrange a time for holding regular meetings of the arts commission, and for such other meetings as.shall be necessary, arid it may add to such rules of organization, regulation and procedure as.it may deem necessary,and determine the duties of its members .and officers. Other specifications for conducting rneetingsr such as the number needed,for a quorum, shall be in conformance with Section 16.6.041(4), Florida Statutes. Sec. 2-158 Powers. Nothing in this article shall be construed as restricting or curtailing any of the powers of the city commission, or as a delegation to the arts commission of any of the authority or discretionary powers vested and imposed by law in the city commission., The city commission declares that public interest, convenience and welfare required the appointment of the arts commission. to act. in a purely advisory capacity to the city commission:for the purposes set forth in this article. Any power delegated here to the arts commission to adopt rules and regulations shall not be construed as a delegation of legislative authority, but purely a delegation of legislative authority. Section 2. All ordinances or parts of ordinances in conflict herewith be and the same are hereby: repealed. S:\CA\OrdinancesVdministratin\Aris Conwissim Ord rov121001.doc 3 rage 40 of 119 �r t 1 ORDINANCE 04-0:8 1 s 2 3 AN ORDINANCE OF THE CITY OF BOYNTON BEACH, 4 FLORIDA, AMENDING CHAPTER 2, ARTICLE IX, 5 BOYNTON BEACH ARTS COMIVITSSION, SECTION 2-156 6 "ORGANIZATION", FOR PURPOSES OF CLARIFICATION 7 AND CONSISTENCY; PROVIDING FOR CONFLICTS, 8 SEVERABILITY, CODIFICATION AND AN EFFECTIVE 9 DATE. 10 1 i WHEREAS, the City Commission of the City of Boynton Beach, Florida, desires to amend 12 Chapter 2-156 (c) and (d), Organization of the Boynton Beach Arts Commission, to correctly 13 reflect qualifications and appointments consistent with other Board appointments; and 14 WHEREAS, the City Commission of the City of Boynton Beach has determined that the 15 enactment of this Ordinance is in the best interests of the citizens of the City of Boynton 16 Beach; 17 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE is CITY OF BOYNTON BEACH,FLORIDA,THAT: 19 Section 1. The foregoing Whereas clauses are true and correct and are now ratified and 20 confirmed by the Commission. 21 Section 2. That Chapter 2, Article IX. Boynton Beach Arts Commission, Section 2-156 is I 22 hereby= amended by adding the words and figures in underlined type, and by deleting the 23 words and figures in struck-through type, as follows: 24 Sec. 2-156 Organization. 25 1�. 26 w (a) The Arts Commission ... 27 4 28 G (b) All FaeFAbet-s of the Afts C-ommission shall be appointed by the. 29 G, 30 a13peinted to one-;.eai- teems. nit fnembers may two appointed at the ple i;e of the- 31 City GeHi 'sgio ,-it-the tei'mination of their- appaintfaen., with fie hFak fts to the C:.AWGLIments and setting; Cemnorary Itrternet Fi1es\QLlti1'-01Revised Arts (.Jnllnla51011.dUC .. Al,ts Page 41 of 1019 I The Arts Commission shall be comprised of seven (7) permanent members, and two 2 (2) alternate members, all to be appointed by the City Commission. Of the members 3 so appointed, three (3) shall be for a term of three (3) years, two (2) shall be for a term 4 of two (2) years, and two (2) shall be for a term of one (1) year. Their successors 5 shall be appointed for a term of three (3) years. Alternate members shall be appointed 6 for a period of one (1)year. All members may be reappointed at the pleasure of the 7 City Commission at the termination of their appointment, with no limit as to the s number of teras they may serve. 9 10 (c) Appointees to the Arts Commission shall be eitizens residents or business 11 owners preferably with the following background: Artist, art volunteerlactivist; 12 planner; private developer; architect; neighborhood association member; interested 13 citizen. i 14 I 15 (d) At the organizational meeting of the arts commission a chairperson and vice- 16 chairperson shall be selected by majority vote of the arts commission. The 17 chairperson and vice-chairperson shall be selected annually at the anniversary of the 18 first meeting of the arts commission, or at the November- May meeting of the arts 19 commission. 20 i 21 Section 3. Each and every other provision of the Chapter 2 of the Code of Ordinances not ' 22 herein specifically amended, shall remain in full force and effect as originally adopted. I 23 Section 4. All laws and ordinances applying to the City of Boynton Beach in conflict 24 with any provisions of this ordinance are hereby repealed. 25 Section 5. Should any section or provision of this Ordinance or any portion thereof be 26 declared by a court of competent jurisdiction to be invalid, such decision shall not affect the 27 remainder of this Ordinance. 28 Section 6. Authority is hereby given to codify this Ordinance. i 29 Section 7. This Ordinance shall become effective immediately. 30 FIRST READING this&day of Al2r , 2004. 31 32 33 I I C::\Documcnts and Settings\lar»annar Crl'Y\La:al Serdws\Tetnnorary Internet Files\OLKI2Q\Revised Arts Commi»ion.dw': ^'n'o^ ris �a R,,, LI Page 42 of 10'19 si I 1 SECOND, FINAL READING AND PASSAGE this 4 day of M 14!4 2 3 2004. 4 CIT OF BOYNTON BEA H.FLORIDA 6 -� 7 or 8 v 10 Vice M 12 13 ommission 14 15 16 ATTEST: Commissioner j 17 18 19 City lerk Commissioner I _ � I i I i 1 I 1 ('\(hxuments and Bettina;\lamami^r('[l'Y1L(xalSeTCing,iCemp()T'ary InteMei File- OLK120\Revi,ed Al(C Page 43 of 10 9 6.A. CONSENTAGENDA 12/19/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/19/2017 REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R17-126-Authorize the Mayor to sign the I nterlocal Agreement between the City of Boynton Beach and the School Board of Palm Beach County for the mutual use of recreation facilities. EXPLANATION OF REQUEST: The term of this I nterlocal Agreement will be for a period of one year from the date of execution, and shall be automatically renewed for up to four (4) additional one (1) year terms, unless either party provides a written notice of intent to terminate the Agreement. The previous I nterlocal Agreement between the City and the School Board for mutual use of facilities was approved in February 2012 (Reso.12-006) and expired in February 2017. The purpose of the agreement is to enable the School Board and the City to utilize each other's recreational facilities and provide a procedure for authorizing the mutual use, including use by City- affiliated recreation groups and organizations. The City-affiliated recreation groups are the East Boynton Beach Wildcats and East Boynton Beach Little League. The City is eligible to request of use of Board Facilities at the following public schools and the schools are eligible to request use of City Facilities pursuant to this Agreement: • Boynton Beach Community High School • Citrus Cove Elementary School • Congress Middle School • Crosspointe Elementary School • Forest Park Elementary School • Freedom Shores Elementary School • Galaxy Elementary School • Poinciana Elementary School • Poinciana Elementary School • Rolling Green Elementary School HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The School Board and the City agree to make facilities available for use according to Priority Use (as defined in the agreement) at no cost or expense, except as otherwise provided for in the agreement. FISCAL IMPACT: Non-budgeted N/A ALTERNATIVES: Do not approve the agreement. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No Page 44 of 1019 CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Description D Resolution Resolution appro\Ang ILA with PBC School Board for Mutual Use of Recreational Facilities D Agreement I nterlocal Agreement Page 45 of 1019 1 RESOLUTION R17- 2 3 A RESOLUTION OF THE CITY OF BOYNTON BEACH, 4 FLORIDA, AUTHORIZING AND DIRECTING THE 5 MAYOR AND CITY CLERK TO SIGN AN INTERLOCAL 6 AGREEMENT BETWEEN THE CITY OF BOYNTON 7 BEACH AND THE SCHOOL BOARD OF PALM BEACH 8 COUNTY FOR THE MUTUAL USE OF RECREATIONAL 9 FACILITIES; AND PROVIDING AN EFFECTIVE DATE. 10 11 WHEREAS, it is the desire of the City and the School Board of Palm Beach 12 County to enter into an Interlocal Agreement for the mutual use of recreational facilities; 13 and 14 WHEREAS, the School Board and the City recognize the benefits to be derived 15 by utilizing each other's facilities thereby minimizing the duplication of facilities; and 16 WHEREAS, the parties will use the attached Agreement to enable the Board 17 and City to utilize each other's recreational facilities and provide a procedure for 18 authorizing the use of the Board's recreational facilities by City-affiliated recreation 19 groups and organizations that have been approved by the parties. 20 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION 21 OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 22 Section 1. The foregoing "Whereas" clauses are hereby ratified and 23 confirmed as being true and correct and are hereby made a specific part of this 24 Resolution upon adoption hereof. 25 Section 2. The City Commission of the City of Boynton Beach, Florida does 26 hereby approve and authorize Mayor and City Clerk to sign the Interlocal Agreement 27 between the City of Boynton Beach and School Board of Palm Beach County, a copy of 28 which is attached hereto as Exhibit"A". C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\8F307CC8-35OA-4360-854A-21322935F9541\Boynton Beach.8233.1.ILA with School Board - recreational facilities 2017 - Reso.doc Page 46 of 1019 29 Section 3. That this Resolution shall become effective immediately upon 30 passage. 31 PASSED AND ADOPTED this day of , 2017. 32 CITY OF BOYNTON BEACH, FLORIDA 33 34 YES NO 35 36 Mayor— Steven B. Grant 37 38 Vice Mayor—Justin Katz 39 40 Commissioner—Mack McCray 41 42 Commissioner—Christina L. Romelus 43 44 Commissioner—Joe Casello 45 46 47 VOTE 48 ATTEST: 49 50 51 Judith A. Pyle, CMC 52 City Clerk 53 54 55 (City Seal) 56 57 C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\8F307CC8-35OA-4360-854A-2B22935F9541\Boynton Beach.8233.1.ILA with School Board - recreational facilities 2017 - Reso.doc Page 47 of 1019 INTERLOCAL AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH AND THE SCHOOL BOARD OF PALM BEACH COUNTY FOR THE MUTUAL USE OF RECREATIONAL FACILITIES This Interlocal Agreement is made this day of 2017, between the City of Boynton Beach, a municipal corporation of the State of Florida ("City ") and the School Board of Palm Beach County, Florida, a corporate body politic pursuant to the Constitution of the State of Florida ("Board"), each one constituting a public agency as defined in Part I of Chapter 163, Florida Statutes. WITNESSETH WHEREAS, Section 163.01, Florida Statutes, known as the "Florida Interlocal Cooperation Act of 1969" authorizes local governments to make the most efficient use of their powers by enabling them to cooperate with other localities on a basis of mutual advantage and thereby to provide services and facilities that will harmonize geographic, economic, population and other factors influencing the needs and development of local communities; and WHEREAS, Part I of Chapter 163, Florida Statutes, permits public agencies, as defined therein, to enter into interlocal agreements with each other to jointly exercise any power, privilege, or authority which such agencies share in common and which each might exercise separately; and WHEREAS, the City and Board recognize the benefits to be derived by utilizing each other's facilities thereby minimizing the duplication of facilities; and WHEREAS, the City and Board desire the ability to use the facilities of the other. NOW THEREFORE, in consideration of the mutual representations, terms, and covenants hereinafter set forth, the parties hereby agree as follows: 1. Recitals. The foregoing recitals are true and correct and are hereby incorporated herein by reference. 2. Purpose. Page 48 of 1019 The purpose of this Agreement is to enable the Board and City to utilize each other's recreational facilities and provide a procedure for authorizing the use of the Board's recreational facilities by City-affiliated recreation groups and organizations that have been approved by the parties. 3. Definitions. A. "Board Facilities" and "Board Facility" mean facilities owned or operated by the Board that are made available for public use by the Board and are used primarily for recreational activities, excluding facilities that are leased, licensed or under the contractual control of others. The terms "Board Facilities" and "Board Facility" shall include gymnasiums, playgrounds, swimming pools, tennis, racquetball and basketball courts, athletic fields and tracks. B. "City Facilities" and "City Facility" mean facilities owned or operated by the City that are made available for public use by the City and are used primarily for recreational activities, excluding facilities that are leased, licensed or under the contractual control of others. The terms "City Facilities" and "City Facility" shall include, parks, wrestling rooms, gymnasiums, pavilions, community centers, acquatic facilities, playgrounds, tennis, racquetball and basketball courts and athletic fields. C. "City Manager"" means the City Manager of the City of Boynton Beach, Florida. D. "Facilities" means the Board Facilities and City Facilities. E. "Priority of Use" means the priority of uses when there are conflicting requests for the use of a Facility. For Board Facilities, the Priority of Use shall be as follows: 1. Board activities and programs or Board Facility lease agreements; and 2. County activities and programs pursuant to the Interlocal Agreement entered into by the Board and Palm Beach County dated October 20, 2015. Should such a requested use in this category result in displacing a pre-existing City activity or program, such displacement shall be resolved by the Chief of Support Operations on behalf of the Board and the City Manager, or his or her designee, on behalf of the City. The Board 2 Page 49 of 1019 shall use its best efforts to find an alternative appropriate Board Facility for the affected activity or program. 3. City or City Recognized Sports Provider activities and programs pursuant to this Agreement. For City Facilities, the Priority of Use shall be as follows: 1. City or City recognized Sports Provider activities and programs or City facility rental agreements; and 2. Board activities and programs pursuant to this Agreement. F. "Recognized Sports Provider" means an organized youth recreation group or organization identified in the attached Exhibit "A", which may be amended or supplemented from time to time upon the mutual written agreement of the Board's Chief of Operating Officer and the City Manager or his or her designee, without formal amendment hereto. 4. Use of Facilities by the Parties. A. The Board agrees to make the Board Facilities available for use by the City according to the Priority of Use at no cost or expense to the City, except as otherwise provided for in this Agreement. The City's use of the Board Facilities shall be subject to and in accordance with: (i) the terms and conditions of this Agreement, including but not limited to Exhibit "B" which may be amended or supplemented from time to time upon the mutual written agreement of the Board's Chief of Operating Officer and the City Manager or his or her designee without formal amendment hereto; (ii) the Board's rules, regulations and policies governing the use of the Board Facilities; (iii) any grant or bond obligations pertaining to the use of any of the Board Facilities; and (iv) all applicable local, state and federal laws. In the event that any Board Facilities are unavailable for use by the City as a result of the need for unscheduled maintenance, emergency repairs or the occurrence any force major event, there shall be no liability for any proximate, direct or indirect loss, damage, cost or injury suffered by the City, other than to refund of any funds paid in advance for the use of the Board's Facility. B. The City agrees to make available the City Facilities for use by the Board according to the Priority of Use at no cost or expense to the Board, except as otherwise 3 Page 50 of 1019 provided for in this Agreement. The City is eligible to request use of the Board Facilities at the following public schools pursuant to this Agreement and the following public schools are eligible to request use of City Facilities pursuant to this Agreement: 1. Boynton Beach Community High School 2. Citrus Cove Elementary School 3. Congress Middle School 4. Crosspointe Elementary School 5. Forest Park Elementary School 6. Freedom Shores Elementary School 7. Galaxy Elementary School 8. Poinciana Elementary School 9. Rolling Green Elementary School The Board's use of the City Facilities shall be subject to and in accordance with: (i) the terms and conditions of this Agreement; (ii) the City's rules, regulations and policies governing the use of the City's Facilities; (iii) any grant or bond obligations pertaining to the use of any of the City Facilities; and (iv) all applicable local, state and federal laws. C. The City shall submit all requests for use of the Board Facilities in writing on the form attached hereto as Exhibit "B" to the Principal responsible for the management of the Board Facility or his or her designee no less than thirty (30) days prior to the date that the City desires to use the Board Facility. The Board shall be responsible for ensuring that a written response to the request is provided to the City within fifteen (15) days of the date of the request. In the event a request is denied, the reason for denial shall be stated in the written response. The Board reserves the right to deny use of the Board Facility if that particular Board Facility has been selected to remain closed during the summer. D. The Board shall submit all requests for use of the City Facilities in writing on the form attached hereto as Exhibit "B" to the City Manager or his or her designee, no less than thirty (30) days prior to the date that the Board desires to use the City Facility. The City shall be responsible for ensuring that a written response to the request is 4 Page 51 of 1019 provided to the Board within fifteen (15) days of the date of the request. In the event a request is denied, the reason for denial shall be stated in the written response. E. Notwithstanding the requirements set forth in Paragraphs 4.C. and 4.D. above, in the event that a need to use a Facility arises less than thirty (30) days prior to the date the City or Board Facility is needed, the City or Board, as applicable, will use reasonable efforts to expedite the review of and accommodate such request to the extent practicable under the circumstances. F. The Board and City acknowledge the waiver of sovereign immunity for liability in tort contained in Florida Statutes Section 768.28, the State of Florida's partial waiver of sovereign immunity, and acknowledge that such statute permits actions at law to recover damages in tort for money damages up to the limits set forth in such statute for death, personal injury or damage to property caused by the negligent or wrongful acts or omissions of an employee acting within the scope of the employee's office or employment. The Board and City agree to be responsible for all such claims and damages, to the extent and limits provided in Florida Statutes Section 768.28, arising from the actions of their respective employees. The parties acknowledge that the foregoing shall not constitute an agreement by either party to indemnify the other, nor a waiver of sovereign immunity, nor a waiver of any defense the parties may have under such statute, nor as consent to be sued by third parties. G. Without waiving the right to sovereign immunity, the parties acknowledge that they are self-insured for commercial general liability and automobile liability in the amounts specified in Florida Statutes Section 768.28, as may be amended from time to time. In the event either party maintains third-party commercial general liability or business automobile liability insurance in lieu of exclusive reliance on self-insurance, the party maintaining the third-party insurance shall maintain limits of not less than One Million Dollars ($1,000,000) combined single limit for bodily injury or property damage and shall add the other party as an additional insured to the commercial general liability policy, but only with respect to negligence arising out of this Agreement that is not a result of the other party's negligence. The additional insured endorsement for the City shall read "the City of Boynton Beach, Florida, its Officers, Employees and Agents". The additional 5 Page 52 of 1019 insured endorsement for the Board shall read "The School Board of Palm Beach County, Florida, its Officers, Employees and Agents". The parties agree additional insured endorsements shall provide coverage on a primary basis. Claims-bill tailored coverage shall not be considered third-party liability coverage for purposes of this Agreement. The parties agree to maintain or to be self-insured for worker's compensation and employer's liability insurance in accordance with Chapter 440, Florida Statutes, as may be amended from time to time. Each party agrees to provide the other party with an affidavit or certificate of insurance evidencing insurance, self-insurance and/or sovereign immunity status, which the parties agree to recognize as acceptable for the above-referenced coverages. Compliance with the requirements of this paragraph shall not relieve the parties of their liability and obligations under this Agreement. H. Each party agrees to provide adequate supervision of its own activities to prevent bodily harm to the users and damage to the Facilities, taking into consideration the types of activities planned, when using the other's Facilities. When aquatic facilities will be included in the Facilities to be utilized, the party using the Facility shall provide supervisors certified in Lifeguard Training in addition to any other supervision required hereunder. Notwithstanding the foregoing, the party using the City's aquatic facilities shall be required to use the City's lifeguards and will be responsible for the cost of the lifeguards for any use of the facility beyond its normal operating hours. I. In the event the Facilities are damaged, the party using the Facilities of the other party shall promptly notify the other party in writing of the damage and shall reimburse the other party for the actual costs to repair the damage. Reimbursement shall be made within sixty (60) days of a written request for reimbursement of costs. J. The Facilities shall be surrendered by the party using the Facilities of the other party in the same condition as they were accepted and shall cause to be removed from the Facilities all waste, garbage and rubbish resulting from such party's use of the Facilities. K. The Board acknowledges and agrees that the City may charge a fee for: (1) Use of the City's Swimming Facility, including the water park, for summer and after-school programs; and 6 Page 53 of 1019 2) Use of City's picnic pavilions on holidays and weekends; 3) City Staff when City Facilities are closes. L. The City acknowledges and agrees that the Board may charge a fee for Board staff when Board Facilities are closed. M. The City may use a Board Facility or other Board-owned and controlled facility for a one-time City meeting or annual City-sponsored community event with prior written authorization from the Board's Area Superintendent and the Board's Chief Operating Officer, or designee, provided that the event benefits the community or student population. Such events shall have the same priority as the City's other uses of the Board Facilities set forth in this Agreement. N. The Board may use a City Facility or other City-owned and controlled facility for a one-time Board meeting or annual Board-sponsored community event with prior written authorization from the City's City Manager or designee, provided that the event benefits the community or student population. Such events shall have the same priority as the Board's other uses of the City Facilities set forth in this Agreement. 5. Use of Board Facilities by City Recognized Sports Providers. A. The Board agrees to make the Board Facilities available for use by the City Recognized Sports Providers to the City Recognized Sports Providers according to the Priority of Use, except as otherwise provided for in this Agreement. The City Recognized Sports Provider shall be responsible for payment of any fees set forth in Paragraph 4.N above directly to the Board. Use of the Board Facilities by the City Recognized Sports Providers shall depend on availability and shall be subject to and in accordance with: (i) the terms and conditions of this Agreement including but not limited to Exhibit "B"; (ii) the Board's rules, regulations and policies governing the use of Board Facilities; (iii) any bond or grant obligations pertaining to the use of the Board Facilities; and (iv) all applicable local, state and federal laws. B. Prior to being granted access to any of the Board Facilities, each City Recognized Sports Provider shall be required to obtain a Facility Use Permit from the City. The Facility Use Permit shall, at a minimum, require the City Recognized Sports Provider to: 7 Page 54 of 1019 1. Provide proof of insurance in the amounts listed below or as required by the Board's Director of Employee Benefits and Risk Management: COMMERCIAL GENERAL LIABILITY: City Recognized Sports Provider shall procure and maintain, for the life of the contract, Commercial General Liability Insurance. This policy shall provide coverage for death, bodily injury, personal injury, products and completed operations liability and property damage that could arise directly or indirectly from the use of the Board Facilities. It must be an occurrence form policy. THE SCHOOL BOARD OF PALM BEACH COUNTY, FLORIDA SHALL BE NAMED AS AN ADDITIONAL INSURED ON THE CERTIFICATE FOR COMMERCIAL GENERAL LIABILITY INSURANCE. The minimum limits of coverage shall be $1,000,000 per occurrence, Combined, Single Limit for Bodily Injury Liability and Property Damage Liability. Required Endorsements: o Additional Insured — CG 20 26 or CG 20 10 and CG 20 37 or their equivalents. Note: CG 20 10 or CG 2026 must be accompanied by CG 20 37 to include products/completed operations. o Waiver of Transfer Rights of Recovery — CG 24 04 or its equivalent. o Primary and noncontributory — CG 2001 or its equivalent. Note: If blanket endorsements are being submitted, please include the entire endorsement and applicable policy number. WORKERS' COMPENSATION: City Recognized Sports Provider must comply with Section 440, Florida Statutes, Workers' Compensation and Employees' Liability Insurance with minimum statutory limits or elective exemptions as defined in Florida Statute 440 will be considered on a case by case basis. Required Endorsements: o Waiver of Subrogation —WC 0003 13 or its equivalent (Required if employees provide work in conjunction with the facility use.) 8 Page 55 of 1019 BUSINESS AUTOMOBILE LIABILITY: City Recognized Sports Provider shall procure and maintain, for the life of the contract, Business Automobile Liability Insurance. THE SCHOOL BOARD OF PALM BEACH COUNTY, FLORIDA SHALL BE NAMED AS AN ADDITIONAL INSURED ON THE CERTIFICATE FOR BUSINESS AUTOMOBILE LIABILITY INSURANCE. The minimum limits of coverage shall be $1,000,000 per occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage Liability. This coverage shall be an "Any Auto" form policy. The insurance must be an occurrence form policy. In the event the City Recognized Sports Provider does not own any vehicles, the School District will accept hired and non-owned coverage in the amounts listed above. In addition, the School District will require an affidavit signed by the awarded proposer indicating the following: (Company Name) does not own any vehicles. In the event the company acquires any vehicles throughout the term of the contract, (Company Name) agrees to purchase "Any Auto" coverage as of the date of acquisition. Participant Accident Coverage $25,000 (Required if City Recognized Sports Provider utilizes Board facilities for any type of athletic activities. Examples are; team sports like soccer, football, tennis, tournaments, practice, swim and gymnastic meets, dance/cheer competitions, karate, dance recitals, and fitness class. This also includes games, camps or practice.) In the event of loss, damage or injury to the City Recognized Sports Provider's property, the City Recognized Sports Provider shall look solely to any insurance in its favor without making any claim against the Board. The City shall require the Recognized Sports Provider to waive any right of subrogation against the Board, for loss, damage or injury within the scope of the City Recognized Sports Provider's insurance, and on behalf of itself and its insurer, waives all such claims against the Board; 2. Protect, defend, reimburse, indemnify and hold the Board, its agents, employees and elected officers harmless from and against all claims, liability, expenses, 9 Page 56 of 1019 costs, damages and causes of action of every kind or character, including attorney's fees and costs, whether at trial or appellate levels or otherwise, arising from or in any way connected to the City Recognized Sports Provider's use of the Board Facilities; 3. Provide adequate supervision of its own activities to prevent bodily harm to the users or damage to the facilities, taking into consideration the types of activities planned; 4. Return the Board Facilities in the same condition as they were accepted and to remove all waste, garbage and rubbish resulting from the City Recognized Sports Provider's use of the Board Facilities; 5. Notify the Board of any damage to the Board Facilities resulting from the City Recognized Sports Provider's use of the Board Facilities and reimburse the Board for the actual costs to repair the damage; and 6. Notify the Board of any dangerous conditions existing on the Board's Facilities. C. The Facility Use Permit issued by the City shall also indicate that the Facility Use Permit may be revoked or suspended by the City and the Board may deny access to the Board Facilities for failure to comply with the terms and conditions of the Facility Use Permit. D. The City Recognized Sports Providers shall be required to submit all requests for use of the Board Facilities in writing in the form attached hereto as Exhibit "B" to the City Manager or his or her designee, no less than forty five (45) days prior to the date the City Recognized Sports Provider desires to use the Board Facility. The City Manager or his designee shall coordinate scheduling of the use of the Board Facility with the Principal responsible for the management of the Board Facility or his or her designee. The Board shall be responsible for ensuring that a written response to the request is provided to the City Manager or his or her designee within fifteen (15) days of the date of the City Manager's, or his or her designee's request. In the event a request is denied, the reason for denial shall be stated in the written response. E. Notwithstanding any provision of this Agreement to the contrary, the Board shall not be obligated to make the Board Facilities available for use for summer camps, 10 Page 57 of 1019 tournaments, travel team practices or games or any events where admission, vendor fees and or charges will be collected or imposed by the City or City Recognized Sports Provider. These events shall require the parties to enter into a lease for use of the Board Facility and the payment of all fees, all in accordance with Board Policy 7.18. F. The City acknowledges and agrees the Board may charge a fee for use of the Board's swimming pool, which shall be consistent with Board policy 7.185. 6. Maintenance/Repair of Facilities. The parties acknowledge and agree that either party may deny a request for use of a Facility to perform maintenance or repairs to the Facility. 7. Notification of Responsibilities under Agreement. The Board agrees to notify the Board's Principals of the terms and conditions of this Agreement and the Board's commitment to make the Board Facilities available to the City and City Recognized Sports Providers in accordance with the Priority of Use. 8. Dispute Resolution. In the event an issue arises which cannot be resolved between the Board's Principal and the City's Director, Parks and Recreation Department or his or her designee regarding the use or availability of a Facility, the dispute shall be referred to the Board's Chief Operating Officer and the City Manager who shall both make a good faith effort to resolve the dispute. If the dispute cannot be settled through negotiation, the parties agree to try in good faith to settle the dispute by mediation before resorting to litigation. 9. Acceptance of Facilities. Neither party shall be required to make any improvements or repairs to the Facilities as a condition of use of the Facilities by the other party or City Recognized Sports Providers. The parties and City Recognized Sports Providers shall accept the Facilities in their "As Is", "Where Is" condition. The parties acknowledge and agree that neither party has made any warranties or representations to the other party regarding the Facilities, including, but not limited to, any representations or warranties regarding the suitability of the Facilities for use by the other party or City Recognized Sports Providers. 10. License. 11 Page 58 of 1019 IF TO BOARD: Director of Planning and Intergovernmental Relations 3300 Forest Hill Boulevard, Suite B-102 West Palm Beach, FL 33406 15. Governing Law and Venue. This Agreement shall be construed by and governed by the laws of the State of Florida. The parties agree that any controversies or legal disputes arising out of this Agreement and any action involving the enforcement or interpretation of any rights hereunder shall be submitted to the jurisdiction of the State courts of the Fifteenth Judicial Circuit of Palm Beach County, Florida. If any action at law or in equity is brought to enforce or interpret the provisions of this Agreement, each party shall be responsible for their own attorney's fees and costs incurred. 16. Subordination to Bond and Grant Obligations The parties acknowledge that certain Facilities may be subject to bond covenants and restrictions or grant obligations and agree that this Agreement shall be subject and subordinate to any such covenants, restrictions and obligations. Notwithstanding any provision of this Agreement to the contrary, the parties shall not be obligated to make any Facility available for use by the other party or City Recognized Sports Providers in a manner which either party has determined, in its sole discretion, would be contrary to any of its bond or grant obligations, including, but not limited to, making any of the Facilities available at no cost when such an action would be contrary to either party's bond or grant obligations. 17. Equal Opportunity Provision. The parties agree that no person shall, on the grounds of race, color, sex, age, national origin, disability, religion, ancestry, marital status, familial status, sexual orientation, gender, gender identity or expression be excluded from the benefits of, or be subjected to any form of discrimination under any activity carried out by the performance of this Agreement. 18. Captions. 13 Page 60 of 1019 The captions and section designations set forth herein are for convenience only and shall have no substantive meaning. 19. Severability. In the event that any section, paragraph, sentence, clause, or provision of this Agreement is held by a court of competent jurisdiction to be invalid, such shall not affect the remaining portions of this Agreement and the same shall remain in full force and effect. 20. Entirety of Agreement. This Agreement represents the entire understanding between the parties, and supersedes all other negotiations, representations, or agreement, either written or oral, relating to this Agreement. 21. Incorporation by Reference. Exhibits attached hereto and referenced herein shall be deemed to be incorporated into this Agreement by reference. 22. Amendment. Except as otherwise provided for in this Agreement, this Agreement may be modified and amended only by written instrument executed by the parties hereto. 23. Waiver. No waiver of any provision of this Agreement shall be effective against any party hereto unless it is in writing and signed by the party waiving such provision. A written waiver shall only be effective as to the specific instance for which it is obtained and shall not be deemed a continuing or future waiver. 24. Construction. Neither party shall be considered the author of this Agreement since the parties have participated in extensive negotiations and drafting and redrafting of this document to arrive at a final Agreement. Thus, the terms of this Agreement shall not be strictly construed against one party as opposed to the other party based upon who drafted it. 25. Filing. A copy of this Agreement shall be filed with the Clerk of the Circuit Court in and for Palm Beach County pursuant to Section 163.01(11), Florida Statutes. 14 Page 61 of 1019 26. Effective Date/Term. This Agreement shall become effective when signed by both parties, and filed with the Clerk of the Circuit Court in and for Palm Beach County. The term of this Agreement shall be for a period of one (1) year and shall be automatically renewed up to four (4) additional consecutive one (1) year terms, unless either party provides a written notice of intent to terminate the Agreement to the other party pursuant to Paragraph 14. 27. Prohibition Against Alcohol, Tobacco and Drones. The manufacture, distribution, dispensation, possession, consumption or use of alcohol, tobacco products of any kind, e-cigarettes or controlled substances on City or School Board-owned property is strictly prohibited and violation of this provision shall be a material breach of this Agreement. No unmanned aerial vehicles of any kind, also known as drones, shall be permitted on or about City or School Board-owned property. Violation of this provision by any person associated with a City Recognized Sports Provider shall be just cause for termination of the City Recognized Sports Provider's privilege to use any Board Facility in the future. 28. Inspector General. The City agrees and understands that the School Board's Office of Inspector General ("School Board's Inspector General") shall have immediate, complete and unrestricted access to all papers, books, records, documents, information, personnel, processes (including meetings), data, computer hard drives, emails, instant messages, facilities or other assets owned, borrowed or used by the City with regard to this Agreement. The City employees, vendors, officers and agents shall furnish the School Board's Inspector General with requested information and records within their custody for the purposes of conducting an investigation or audit, as well as provide reasonable assistance to the School Board's Inspector General in locating assets and obtaining records and documents as needed for investigation or audit relating to this Agreement. Furthermore, the City understands, acknowledges and agrees to abide by School Board Policy 1.092(4) (d). 29. No Third Party Beneficiaries. 15 Page 62 of 1019 No provision of this Agreement is intended to, or shall be construed to, create any third party beneficiary or to provide any rights to any person or entity not a party to this Agreement, including but not limited to any citizen or employees of the City and/or Board. 30. Liens. Each party's respective interest in the Facilities shall not be subject to liens arising from the others or the City Recognized Sports Provider's use of the Facilities, or exercise of the rights granted hereunder. Each party shall promptly cause any lien imposed against the Facility of the other party relating to the use of Facilities under this Agreement to be discharged or transferred to bond. 31. No Agency Relationship. Neither party is an agent or servant of the other. No person employed by either party to this Agreement, shall in connection with the performance of this Agreement or any services or functions contemplated hereunder, at any time, be considered the employee of the other party, nor shall an employee claim any right in or entitlement to any pension, worker's compensation benefit, unemployment compensation, civil service, or other employee rights or privileges granted by operation of law or otherwise, except through and against the party by whom they are employed. 32. Records. Each party shall maintain its own respective records and documents associated with this Agreement in accordance with the records retention requirements applicable to public records. Each party shall be responsible for compliance with any public documents request served upon it pursuant to Section 119.07, Florida Statutes, and any resultant award of attorney's fees for non-compliance with that law. 33. Survival. Provisions contained in this Agreement that, by their sense and context, are intended to survive the suspension or termination of this Agreement, shall so survive. 34. Waiver of Jury Trial. 16 Page 63 of 1019 EACH OF THE PARTIES HERETO HEREBY KNOWINGLY, VOLUNTARILY, AND INTENTIONALLY WAIVES THE RIGHT EITHER OF THEM MAY HAVE TO A TRIAL BY JURY IN RESPECT OF ANY LITIGATION BASED HEREON, OR ARISING OUT OF, UNDER OR IN CONNECTION WITH THIS AGREEMENT. 35. Each Person signing this Agreement on behalf of either party individually warrants that he or she has full legal power to execute this Agreement on behalf of the party for whom he or she is signing, and to bind and obligate such party with respect to all provisions contained in this Agreement. (The remainder of this page is intentionally left blank.) 17 Page 64 of 1019 IN WITNESS WHEREOF, the parties hereto have affixed their signatures on the day and year first above written. CITY OF BOYNTON BEACH, SCHOOL DISTRICT OF PALM BEACH FLORIDA COUNTY, FLORIDA By: By: Steven B. Grant, Mayor Chuck Shaw, Chairman ATTEST: ATTEST: City Clerk Robert M. Avossa, Ed.D., Superintendent Date: Date: APPROVED AS TO FORM APPROVED AS TO FORM AND LEGAL SUFFICIENCY AND LEGAL SUFFICIENCY City Attorney School Board Attorney City Commission Meeting Date School Board Meeting Date 18 Page 65 of 1019 EXHIBIT "A" City Recognized Youth Sports Providers Wildcats Youth Football and Cheer Program East Boynton Little League 19 Page 66 of 1019 EXHIBIT "B" THE CITY OF BOYNTON BEACH AND THE SCHOOL BOARD OF PALM BEACH COUNTY INTER-LOCAL FACILITY REQUEST FORM Date Contact Person School Name(if applicable) Phone Number Fax Number Other Contact Number Address City State/ZIP FACILITY REQUEST: Choice#1 Choice#2 Activity Age Group Estimated Attendance: Participants: Spectators: Total: Mark appropriate day(s)facility will be needed: LJMonday LJTuesday LJWednesday LJThursday LJFriday LJSaturday LJSunday Datc(s): Time(s): From: am/pm To: am/pm LJNew Request LIRepeat Request: Date and location of previous use: Other pertinent information(as necessary): LJ Requesting Principal Date LJ Director of Recreation Services ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ...... ... ... Ll Approve Li Disapprove Reason if disapproved: LJ Principal Date LJ Director of Recreation Services 20 Page 67 of 1019 EXHIBIT "C" School Board of Palm Beach County Standard Facility Operating Hours The Board agrees to make the Board Facilities available for use by the City according to the Priority of Use, at no cost to the City and in accordance with the following maximum operational hours for indoor and outdoor Board Facilities When School is in session: Weekdays (Monday through Friday): From the close of the school day until 9:30 pm Saturdays: From 8:00 am to 9:30 pm Sundays: From 8:00 am to 1:00 pm When School is out of session (Summer Break and Spring Break): Weekdays (Monday through Thursday): From 8:00 am until 9:30 pm Fridays, Saturdays, Sundays: Closed School Holidays and Winter Break: The Board Facilities will be closed the day of the school holiday plus any immediately preceding or following weekend days (i.e. the weekend preceding a Monday National Holiday or following Thanksgiving. The Board Facilities will also be closed for the entire Winter Break (traditionally beginning on the Saturday prior to Christmas and extending through the Sunday following New Year's). The maximum operational hours may be amended from time to time upon the mutual agreement of the Board's Chief Operating Officer and City Manager or his or her designee. The maximum operational hours do not apply to outdoor facilities. L:\Planning\Public\INTERGOV\ILA\Mutual Use ILA\Boynton Beach\ILA Mutual Use with Boynton Beach.SD Draft.June 15 2017.docx 21 Page 68 of 1019 6.B. CONSENTAGENDA 12/19/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/19/2017 REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R17-127-Amend the FY 2017-2018 budget which will adjust budgeted appropriations and revenue sources and provide spending authority for prior year Capital Improvement Projects (CI P) Purchase Orders and approved projects that need to be rolled into the current fiscal year. EXPLANATION OF REQUEST: The FY 2017-18 Budget was adopted in September of 2017, before identifying all prior year CIP purchase orders - this occurs in late October thru November. As such, the FY 2017-18 Adopted Budget for various Capital Improvement Projects and the related account line items need to be adjusted to reflect purchase order encumbrances for FY 2016-17. This type of budget amendment is part of the annual budget process. The Budget adjustment will increase the Fund's total appropriation which requires City Commission approval. The City's past practice for all City funds is that any operating budget and unspent appropriations are cancelled at the end of each fiscal year and the unspent money becomes part of the fund balance of each fund. Most capital projects span multiple years and continue into the following year. Under best budgeting practices and governmental accounting standards, we should re-appropriate these funds to provide the continued spending authority for these projects. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The City would continue to follow good and appropriate budgeting practices. FISCAL IMPACT: Budgeted Accordingly during FY 2017-18 necessary budget modifications have been made in various Funds between department/divisions. Thus adopted appropriations for some department line items have been presented on Exhibit A. Staff is requesting approval for the budget adjustments made in FY 2017-18. • The Recreation Program Revenue Fund (172) FY 2017-18 adopted budget will be amended from $768,399 to $780,228 to provide appropriations for contracts approved in prior fiscal year; • The Capital Improvement Fund FY 2017-18 adopted budget will be amended for Fund 302 from $1,384,890 to $1,931,457 and Fund 303 will be amended from $4,614,622 to $7,464,622 all due to both prior year encumbrances and prior year adopted projects; • The Water & Sewer Utility Capital Funds will be amended from $27,527,200 to $38,986,101 to provide appropriations for contracts approved in the prior fiscal year and to modify the FY 2017-18 Adopted Utility Capital Project budget due to both prior year encumbrances and prior year adopted projects; and • The Solid Waste Fund adopted FY 2017-18 adopted budget will be amended from $10,574,288 to $10,670,404 to provide appropriations for contracts approved in the prior fiscal year. ALTERNATIVES: Do not approve budget amendment. STRATEGIC PLAN: Page 69 of 1019 STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Description D Addendum FY2017-18 PY Budget Amendment Resolution D Addendum 2017-18 PY Budget Admendment®Attachment A Page 70 of 1019 I RESOLUTION R17- 2 3 A RESOLUTION OF THE CITY OF BOYNTON BEACH, 4 FLORIDA, AMENDING THE ADOPTED BUDGET FOR 5 VARIOUS FUND FOR THE FISCAL YEAR BEGINNING 6 OCTOBER 1, 2017, AND ENDING SEPTEMBER 30, 2018; 7 PROVIDING FOR SEVERABILITY, CONFLICTS, AND 8 AN EFFECTIVE DATE. 9 10 WHEREAS, a final budget was approved by the City Commission on September 19, 11 2017, for the fiscal year 2017-2018; and 12 WHEREAS, the City Manager is recommending amend the amount necessary to be 13 appropriated for fiscal year 2017-2018 for various funds (see Exhibit A). 14 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 15 THE CITY OF BOYNTON BEACH, FLORIDA: 16 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 17 being true and correct and are hereby made a specific part of this Resolution upon adoption 18 hereof. 19 Section 2. Hereby amending the appropriated FY 2017-2018 budget for the 20 Recreation Program Revenue Fund from $768,399 to $780,288. 21 Section 3. Hereby amending the appropriated FY 2017-2018 budget for the 22 General Government Capital Improvement Fund from $1,384,890 to $1,931,457. 23 Section 4. Hereby amending the appropriated FY 2017-2018 budget for the 24 Local Government Surtax Capital Projects Fund from $4,614,622 to $7,464,622. 25 Section 5. Hereby amending the appropriated FY 2017-2018 budget for the 26 Water and Sewer Utility Capital Improvement Enterprise Fund from $27,527,200 to 27 $38,986,101. 28 Section 6. Hereby amending the appropriated FY 2017-2018 budget for the 29 Solid Waste Fund from $10,574,288 to $10,670,404. 1 Page 71 of 1019 30 A copy of such amendment and/or adjustment is attached hereto as Exhibit "A" and the 31 appropriations set out therein for the fiscal year beginning October 1, 2017 and ending 32 September 30, 2018, to maintain and carry on the government of the City of Boynton 33 Beach. 34 Section 7. That there is hereby appropriated revised amounts to various funds 35 (see Exhibit A)pursuant to the terms of the budget. 36 Section 8. All Resolutions or parts of Resolutions in conflict herewith are hereby 37 repealed to the extent of such conflict. 38 Section 9. This Resolution shall become effective immediately upon passage. 39 PASSED AND ADOPTED this 19'h day of December, 2017. 40 CITY OF BOYNTON BEACH, FLORIDA 41 42 YES NO 43 44 Mayor— Steven Grant 45 46 Vice Mayor— Justin Katz 47 48 Commissioner—Mack McCray 49 50 Commissioner—Christina Romelus 51 52 Commissioner—Joe Casello 53 54 55 VOTE 56 57 ATTEST: 58 59 60 61 Judith A. Pyle, CMC 62 City Clerk 63 64 65 66 (Corporate Seal) 2 Page 72 of 1019 CITY OF BOYNTON BEACH Exhibit A CAPITAL APPROPRIATION AMENDMENTS BUDGET YEAR 2017-18,Commission Meeting 12/19/17 2017/18 2017/18 PROJECT PO ADOPTED Amendment AMENDED FY16 17 NUMBER # BUDGET Revenue PO Accounts Rollover BUDGET CAPITAL IMPROVEMENT FUND 172-0000-389-91-00 FUND BALANCE APPROPRIATED 158,049 11,829 169,878 Adopted Fund Total Revenues 768,399 11,829 780,228 172-2712-572-63-21 RECREATION IMPVS 171399 0 11,829 11,829 Adopted Fund Total Expenses 768,399 11,829 780,228 302-0000-389-91-00 FUND BALANCE APPROPRIATED 302,438 546,567 849,005 Adopted Fund Total Revenues 1,384,890 546,567 0 1,931,457 302-4209-572-62-01 BUILDING IMPROVEMENTS RP1703 170714 30,000 11,000 41,000 302-4209-572-64-18 AIR CONDITIONERS RP1711 171215 0 91,337 91,337 302-4233-572.63-05 PARKS IMPROVEMENTS RP1701 171400 0 245,800 245,800 302-4905-580.63-08 PARKS IMPROVEMENTS CP0266 170960 0 275 275 302-4906-541.63-22 BRIDGE IMPROVEMENTS TR0903 171223 0 7,515 7,515 302-4119-580.64-14 COMPUTER SOFTWARE IT1701 190,640 0 190,640 381,280 Adopted Fund Total Expenses 1,384,890 355,927 190,640 1,931,457 303-0000-389-91-00 FUND BALANCE APPROPRIATED 222,122 2,850,000 3,072,122 Adopted Fund Total Revenues 4,614,622 2,850,000 0 7,464,622 303-4211-572-62-01 BUILDING IMPROVEMENTS RP1852 96,000 100,000 196,000 303-4904-541-63-24 SIDEWALK CP0263 171424 0 18,000 632,000 650,000 303-4904-541-63-03 AMERICAN DISABILITIES ACT TR1701 0 400,000 400,000 303-4905-580-63-08 STREET IMPROVEMENT CP0266 0 1,700,000 1,700,000 Adopted Fund Total Expenses 4,614,622 18,000 2,832,000 7,464,622 UTILITY FUND TRANSFERS 403-0000-381.04-09 UTILITY BOND 2016 12,965,300 1,450,000 14,415,300 403-0000-389-92.00 NETASSETS APPROPRIATED 2,204,700 7,740,178 9,944,878 Adopted Fund Total Revenues 22,170,000 9,190,178 31,360,178 403-5000-533.65-01 WATER WTR112 161228 800,000 22,879 822,879 403-5000-533.65-01 WATER WT1605 170662 822,879 7,800 830,679 403-5000-533.65-02 R&R-WATER WTR123 6,715,000 0 106,304 6,821,304 403-5000-533.65-02 R&R-WATER WTR138 6,821,304 0 150,000 6,971,304 403-5000-533.65-02 R&R-WATER WTR022 6,971,304 0 25,972 6,997,276 403-5000-533.65-02 R&R-WATER WTR023 6,997,276 0 425,000 7,422,276 403-5000-533.65-02 R&R-WATER WTR103 7,422,276 0 21,187 7,443,463 403-5000-533.65-02 R&R-WATER WTR020 171423 7,443,463 1,990 57,834 7,503,287 403-5000-533.65-02 R&R-WATER WTR075 170608 7,503,287 3,600 84,700 7,591,587 403-5000-533.65-02 R&R-WATER WTR075 170923 7,591,587 8,075 7,599,662 403-5000-533.65-02 R&R-WATER WTRO08 161228 7,599,662 1,961 132,785 7,734,408 403-5000-533.65-02 R&R-WATER WTR127 161228 7,734,408 2,004 7,736,412 403-5000-533.65-02 R&R-WATER WTR151 161228 7,736,412 1,840 7,738,252 403-5000-533.65-02 R&R-WATER WTRO17 150935 7,738,252 8,200 7,746,452 403-5000-533.65-02 R&R-WATER WTR021 150935 7,746,452 23,519 73,451 7,843,422 403-5000-533.65-02 R&R-WATER WTRO08 161139 7,843,422 145 7,843,567 403-5000-533.65-02 R&R-WATER WTR127 161139 7,843,567 152 7,843,719 403-5000-533.65-02 R&R-WATER WTR151 161139 7,843,719 138 7,843,856 403-5000-533.65-02 R&R-WATER WTRO17 170871 7,843,856 3,235 7,847,091 403-5000-533.65-02 R&R-WATER STM036 151132 7,847,091 57,584 0 7,904,675 403-5000-533.65-02 R&R-WATER WTR022 170778 7,904,675 40,517 7,945,192 403-5000-533.65-02 R&R-WATER WT1604 161331 7,945,192 1,559 7,946,751 403-5000-535.65-04 R&R-SEWER SW1603 6,264,000 1,071,891 7,335,891 403-5000-535.65-04 R&R-SEWER STM029 171170 7,335,891 81,040 90,000 7,506,931 Page 73 of 1019 2017/18 2017/18 PROJECT PO ADOPTED Amendment AMENDED FY16 17 NUMBER # BUDGET Revenue PO Accounts Rollover BUDGET 403-5000-535.65-04 R&R-SEWER SW1602 161320 7,506,931 49,717 965,108 7,556,648 403-5000-535.65-04 R&R-SEWER SWR064 171159 7,506,931 31,906 93,715 7,538,837 403-5000-538.65-09 R&R-STORMWATER 2,136,000 0 1,948,482 4,084,482 403-5000-538.65-09 R&R-STORMWATER STM029 151103 1,948,482 8,932 1,957,414 403-5000-538.65-09 R&R-STORMWATER STM029 171170 1,957,414 533,329 2,490,743 403-5000-538.65-09 R&R-STORMWATER TR1601 161296 2,490,743 60,058 2,550,801 403-5000-533.31-90 OTHER PROFESSIONAL SRVS WTR134 170924 0 8,294 8,294 403-5000-533. VARIOUS ACCOUNTS FOR PO US1701 160893 8,294 30,645 38,939 WTR134 160893 38,939 52,030 90,969 SWR011 160893 90,969 90,969 SW1601 160893 50,000 147,090 197,090 US1701 160893 197,090 197,090 STM028 160893 197,090 197,090 WTRO17 160893 197,090 197,090 STM031 160893 197,090 35,573 232,663 STM034 160893 232,663 42,723 275,386 403-5000-536.31-90 OTHER PROFESSIONAL SRVS WTRO10 161228 100,000 412 100,412 403-5000-536.31-90 OTHER PROFESSIONAL SRVS WTRO10 161139 197,090 29 197,119 403-5000-590.96-02 R&R-WATER WTR132 080816 0 7,947 7,947 403-5006-590.65-02 R&R-WATER WTR112 090705 0 14,934 14,934 403-5010-533.65-02 R&R-WATER WTR112 161228 0 41,956 41,956 403-5010-533.65-02 WATER WTR112 170550 0 42,418 42,418 403-5010-533.65-02 R&R-WATER WTR106 150828 41,956.00 10,682 52,638 403-5010-533.65-02 R&R-WATER WTR112 161139 52,638.45 3,085 55,723 403-5010-533.65-02 R&R-WATER WTR032 170606 55,723.45 375,851 344,693 776,268 403-5010-533.65-02 R&R-WATER WTR106 161467 776,267.57 111,561 887,828 403-5010-533.65-02 R&R-WATER WTR133 161467 887,828.30 420 888,248 403-5010-533.65-02 R&R-WATER SWR114 161467 888,248.41 4,048 892,296 403-5010-538.65-09 R&R-STORMWATER STM032 170606 0 496,298 1,090,668 1,586,966 403-5010-538.65-09 R&R-STORMWATER STM032 161467 1,586,966 12,867 1,599,833 403-5010-538.65-09 R&R-STORMWATER STM022 161467 1,599,833 119,289 1,719,122 403-5010-538.65-09 R&R-STORMWATER STM033 161467 1,586,966 58 1,587,024 Adopted Fund Total Expenditures 22,170,000 0 2,230,972 6,959,206 31,360,178 Page 74 of 1019 2017/18 2017/18 PROJECT PO ADOPTED Amendment AMENDED FY16 17 NUMBER # BUDGET Revenue PO Accounts Rollover BUDGET UTILITY FUND TRANSFERS 404-0000-343.35-00 WATER CAP FEE 1,400,000 150,000 1,550,000 404-0000-343.53-00 SEWER CAP FEE 600,000 75,000 675,000 404-0000-384.04-01 UTILITY BOND 2016 3,357,200 750,000 4,107,200 404-0000-389-92.00 NET ASSETS APPROPRIATED 0 1,293,723 1,293,723 Adopted Fund Total Revenues 5,357,200 2,268,723 7,625,923 404-5000-533.65-01 WATER WTR112 161139 0 1,684 829,040 830,724 404-5000-533.65-01 WATER UC1701 171398 9,943 69,000 78,943 404-5000-533.65-01 WATER WT1703 171398 78,943 307,000 385,943 404-5000-535.65-03 SEWER 0 0 300,000 300,000 404-5000-590.96-01 WATER WTR136 091265 0 9,943 0 9,943 404-5000-590.96-03 SEWER SWR114 80692 0 2,820 0 2,820 404-5010-533.65-01 WATER WTR112/136 170550 0 749,236 0 749,236 Adopted Fund Total Expenditures 5,357,200 1,139,683 1,129,040 7,625,923 431-0000-389-92.00 FUND BALANCE APPROPRIATED -381,712 96,116 0 (285,596) Adopted Fund Total Revenues 10,574,288 96,116 10,670,404 431-2515-534.49-17 OTHER CONTRACTUAL SERVICES 255,000 96,116 351,116 Adopted Fund Total Expenditures 10,574,288 96,116 10,670,404 Page 75 of 1019 6.C. CONSENTAGENDA 12/19/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/19/2017 REQUESTED ACTION BY COMMISSION: Accept the written report to the Commission for purchases over$10,000 for the month of November 2017. EXPLANATION OF REQUEST: Per Ordinance No.01-66, Chapter 2, Section 2-56.1 Exceptions to competitive bidding, Paragraph b, which states: "Further, the City Manager, or in the City Manager's absence, the Acting City Manager is authorized to execute a purchase order on behalf of the City for such purchases under the $25,000 bid threshold for personal property, commodities, and services, or $75,000 for construction. The City Manager shall file a written report with the City Commission at the second Commission meeting of each month listing the purchase orders approved by the City Manager, or Acting City Manager. Below is a list of the purchases for November 2017: Purchase Order Vendor Amount 171269 (Change Order) Docks& More Construction $ 12,000.00 180452 Papico Construction, Inc. $ 12,370.00 180453 Xylem Water Solutions USA, Inc. $24,950.00 180454 Ronco Communications $ 12,952.09 180465 Printing Corp. Of The Americas $ 16,394.00 180488 Ferguson Underground, Inc. $12,990.00 HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Ordinance No.01-66, Chapter 2, Section 2-56.1 assists departments in timely procurement of commodities, services, and personal property. Administrative controls are in place with the development of a special processing form titled "Request for Purchases over $10,000" and each purchase request is reviewed and approved by the Department Director, Finance Department, and City Manager. FISCAL IMPACT: Budgeted This Ordinance provides the impact of reducing paperwork by streamlining processes within the organization. This allows administration to maintain internal controls for these purchases, reduce the administrative overhead of processing for approval, and allow for making more timely purchases. ALTERNATIVES: None. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: Page 76 of 1019 CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? Grant Amount: ATTACHMENTS: Type Description D Attachment Purchases over$1 OK - Nov 2017 Backup Page 77 of 1019 CITY OF BOYNTON BEACH APPROVED REQUESTS FOR PURCHASES OVER $10,000 FOR NOVEMBER 2017 1. r: Docks& More Construction Coa $12,000.00 Requesting Public Works Contact Person: ail Mootz Date: 1112117 Brief Description Purchase: Repair of six boat slots at Harvey Oyer Boat Ramps. Original PO issued on 717117 in the amount of$9,500. Then on 1112117 a change order was requested in theamount of$2,500 bringing the total PO to $12,000. Source for Purchase: Three Written Quotes Fund Source: 001-2511-519- -17 2. Vendor: Papico Construction, Inc. Purchase Amount: $12,370.00 Requesting aRecreation Contact Wally Majors Date: 1119117 Brief Description Purchase: Annual resurfacing of two tennis courts at the Tennis Center. Source r Purchase: Three Written Quotes Fund Source: 001-2710-572-49-17 . Vendor: Xylem Water Solutions USA, Inc. Purchase Amount: $24,950.00 Requesting Department: Utilities Contact a Jim Hart Date: 1119117 Brief Description of Purchase: Pump replacement needed at Master Lift Station 316. The original pump is not operational &is too expensive to repair. This particular style pump &adapter is needed to standardize all of the Jockey pumps in Master LS 356, 319 & now in 316. By doing so we will have a spare pump to replace any of the Master Station Jockey Pumps if they should fall. Source r r Sole Source Fund Source: 403-5000-535-6 -04 SWR075 4. Vendor: Ronco Communications Purchase Amount: $12,952.09 Requesting et: Police Contact Person: Doug Solomon Date: 1119117 Brief Description of Purchase: CISCO ASA 5508 Firewall upgrade mandated by F L . Source forPurchase: Piggyback NASPO Contract Fund Source: 001-2112-521-64-15 #4322000-WSCA-14-ACS Page 1 Page 78 of 1019 5. Vendor: Printing Corp Of The Americas Purchase Amount: $16,394.00 ' Requesting Department: City Manager's Office Contact Person: Eleanor Krusell Date: 11/14/17 Brief Description of Purchase: Printing and mailing services for the City's 2018 Calendar. Source for Purchase: Bid No. 001-1210-18/lT Fund Source: 001-1212-519-47-10 6. Vendor: Ferguson Underground, Inc. Purchase Amount: $12,990.00 Requesting Department: Warehouse Contact Person: Mike Dauta Date: 11127117 Brief Description of Purchase: Purchase of 6 Eclipse Flushing Stations to replace broken ones. Source for Purchase: Three Written Quotes Fund Source: 401-2819-536-52-31 Page 2 Page 79 of 1019 PURCHASE ORDER CITY OF BOYNTON BEACH, FLORIDA PROCUREMENT SERVICES DEPARTMENT 100 EAST BOYNTON BEACH BOULEVARD 310 171269 Y P.O. XP.O. FLORIDAI 4 P 31DATE: 07/07/17 VENDOR 16722 SHIP TO: TO: DOCKS & MORE CONSTRUCTION COCity of Boynton Beach DONNA J ISHAM PUBLIC WORKS DEPARTMENT 6667 DUCKWEED RD. 222 N.E. 9TH AVENUE LAKE WORTH, FL 33449 BOYNTON BEACH, FL 33435 REOU11SITION NO, 69371. ORDERINGDEPARTMENT: FACILITIES/G f. DATENEEDED: MD NOCOMMISSION APPROVED: : EXTENDED LINE## QUANTITY UOM ITEM NO. D DESCRIPTIO IT COST COST * CHANGE #: 1 * CHANGE ORDER * DATE CHG: 11/02/1.7 2 2500 , 00 L CHANGE: ORTO; R 1 > ADF '7,�. i�NC" .;KT 1.0000 2500 ° 00 NEEDED: REMA3ZKS. sm R ; `sIR .BOAT SLIPS AT 0Y2-A PARK 8 ATTA012D PRC)POSAL IVATED 6/23/17 17.2/17 CHANGE ORIEL 1 INCREASE PROCUREMENT SE B ES: R.O. TOTAL: 2500.00 �:��� ACCOUNT O. PROJECT 001-2511-519.49- 7 t, i Page 80 of 1019 Krasnoff, Leah From: Greco-Arencibla,Adrianna Sent. Monday, October 30, 2017 6:52 AM To- Brown, Stephanie; Krasnoff, Leah Cc: Frederiksen, Mara Subject: RE: PO 171.269 1 apologize, I thought I sent the request for the increase. If we could repopen the PO and increase it in the amount of $2500 due to more concrete needed I would appreciate it. Stephanie, can you scan a copy of the$2500 invoice for Leah. q Thank you Adrianna Greco-Arencibla �00 Administrative Assistant APPR S Public Works/Solid Waste City of Boynton Beach 2.2.2 N.E. 9th Ave. J Boynton Beach, Florida 33435 14 561-742-6596 56:1-742-6211 W R Greco-ArencibiaA@bbf1.us J http.;//www,bp*w*mh4w/ 0111 "-1 America's Gateway to the Gutfstream Please be advised that Florida has a broad public records law and all correspondence to me via email may be subject to disclosure.Under Florida records law, email addresses are public records,Therefore, your e-mail communication and your e-mail address may be subject to public disclosure. From: Brown, Stephanie Sent: Friday, October 27, 2017 10:31 AM To., Krasnoff, Leah; Greco-Arencibia, Adrianna Cc: Frederiksen, Mara Subject: RE: PO 171269 Leah, Then I will wait for Adrianna to get back on Monday because maybe I misunderstood but 1 thought she said she already processed the increase and I was just waiting for it to happen so I can pay the bill. Thanks, Page 81 of 1019 Stephanie Brown Solid Waste Customer Service Representative Public Works/Solid Waste City of Boynton Beach 222 N.E. 9th Ave. I Boynton Beach, Florida 3313.5 551-742-6582 ( 551.-742-621.1 r Brown bbfl,us h tp:// w.boynton-b ac .org/ America's Gateway to the Gulfstrearn Please be advised that Florida has a broad public records law and all correspondence to me via email may be subject to disciosure.Under Florida records law, email addresses are public records. Therefore, your e-mail communication and your e-mail address may be subject to public disclosure. Krasnoff, Leah Friday, October 27, 2017 10:28 AM : Brown, ie; Greco-Arencibia, Adrianna Cc: Frederlksen, Mara : PO 171259 Stephanie, I never received a request to increase this P0. It has been completed for the full amount that was approved for a P0. In order to increase I will need an explanation and back up as to why you are asking for an additional$2500 and who authorized the work when the project was for$9500. Also would need an over$10,000 form to be attached to the request because now the amount would bring it up so that it has to be reported to the Commission. Thank you, Leah Krasnoff Accounting Technician Financial Services City of Boynton Beach 100 E. Boynton Beach Blvd. 1 Boynton Beach, Florida 3.343.5 561.-742-6308 Krasnoff Lbbfl.us J Q# http://www.boynton-beach,org/ in ini America's Gateway to the Gulfstream Please be advised that Florida has a broad public records law and all correspondence to me via email may be subject to disclosure.Under Florida records law, email addresses are public records.Therefore, your e-mail communication and 2 Page 82 of 1019 your e-mail address may be subject to public disclosure, Frederiksen, Mara Sent., Friday, October 27, 2017 10:20 A Krasnoff, Leah Brown, Stephanie; G -Arncibi , A rian : PO 171269 Leah, Did you geta PO increase for this? Thanks Mara Mara Frederiksen Accounting Manager Financial Services City of Boynton Beach 100 E. Boynton reach Blvd. J Boynton Beach, Florida 33435 561-742-5312 63 Fre eriksenM bbfl.us f httP://www.boynton-beach.org/ America's Gateway to the Gulfstrearn Please be advised that Florida has a broad public records law and all correspondence to me via email may be subject to disclosure.Under Florida records law, email addresses are public records.Therefore,your e-mail communication and your e-mail address may be subject to public disclosure. Brown, Stephanie Friday, October 27, 2017 9:58 AM Frederiksen, ara Greco-Arencibia, Adrianna PO 171269 Mara, Me again O. l was checking to see if the increase was done yet so I can pay the second invoice and I think the PO has been closed out. If it has been closed, is there a way to reopen it. I paid one invoice for the$9500.00 but we had to do an increase for$2,500 and we will have another invoice to pay on this PO. 3 Page 83 of 1019 Me Edit Commands Help Navd` .a Purchase Orders i Received y: FW Date: 1R� Packing slip: Purchase r r r: ; ._ r___ cei r: Q F 'V EiM Eaft status Incorrect for this function. WIN Rcnady : pw a �° Thanks, Stephanie Brown Solid Waste Customer Service Representative Public Works/Solid baste City of Boynton Beach 3 7 ! 222 N.E. 9th Ave. Boynton Beach, Florida 33435 561-742-6582 [ C;. 561-742-6211 ro nS bbfl.us 1 http://www.boynton-beach.org/ Page 84 of 1019 America's Gateway to the Gulfstream Please be advised that Florida has a broad public records law and all correspondence to me via email may be subject to disclosure.Under Florida records law,email addresses are public records® Therefore, your e-mail communication and your e-mail address may be subject to public disclosure. Page 85 of 1019 CITY OF BOYNTON BEACH REQUEST FOR U 7 OVER Date: 10/1&12017 Requesting Department: Facilities Contact Pamom Gall Mootz Explanation for Purchase- Repair r Park Boat Romps mended Vendor Dodo;& More Construction PRIDE/RESPECTR§:o�11_arAmcunt of Pui;hase $12,000 source&r- oak and attach backup materials). Three WMw Quot9lons ED GSA State Conhd Contract Number. NOTE: 1 Fund Bourco fbr Purchases. 001-2511-51949-17 Department Head Deft 17 Purchasing Agent Date AsM City Manager Date-, Page 86 of 1019 Licame:COC1513517 0867 Duckweed Road Lake Worth, FL 33449 October 2017 e ' ® -792-2213 Men Gal Mootz 541. Harvey E. Oyer Park Boat Ramps1 Beach,2010 N. Federal High"y Boynton Fl. INVOICE #3042 88 Add 3 !truMoods of conomte to to romps at Harvey E.Oyer Park Boat Romps to give a beftr voterSlope at the erd of to ramps at the I f: Prloe r . THMK YOU FOR YOUR 1 Page 87 of 1019 e CITY OF BOYNTONSFACH, FLOF110A100 EMT 80 BOU"ARD ® , g 26 8E= . BOYNTON 234255-0310 EMS /17 VENOM 26722 Suxp Tot TO s DOCKS A "I (w 00 city 'of scyntm peach 6957 rLA= , 7L 33435 DA*M NERMA MD NO., _ i 1 9500.00 DL 99PAIR FOUR BMT OLM 'ANT OM $SOO-00 crm TWO Fm Two . Pmm Two: �K , ., pmum W= in Um TO mall =no Illm on IN THS rf ®IMM OrDs cw S= ;3X6 71. om Mm • p . a . -.6223 PIA RSPAIR- 3=T ,8TAP0 AT "M PARK " r e �v. Page 88 of 1019 PURCHASE OROM ' CITY OF MA b n BOULEVARD V.0p i -171159 FseDAM 67/07. 17V94DOR 16722 city af &7yl%ton Beach TO-. m 222 o r SovNTom FL 33435 /. .:i.. REOWTION NO. 69371 rJ'CXLITZBS/GJ DATE WMM' tun 03ST LIM QUANTITY UM ITIM NO- AM Dm0CK3:pT-lCW P.O.TOTAU TOTAU ACOMM NO PROM= _:. .. Page 89 of 1019 PURCHASE ORDER CITY OF BOYNTON BEACH, FLORIDA PROCUREMENT SERVICES DEPARTMENT 100 EAST BOYNTON BEACH BOULEVARD P.O. BOX 310 P.O. #: 180452 BOYNTON BEACH, FLORIDA 33425-0310 DATE: 11/09/17 VENDOR 12539 SHIP TO: TO: PAPICO CONSTRUCTION INC. City of Boynton Beach P.O. BOX 384 TENNIS CENTER PALM CITY, FL 34991 3111 S CONGRESS AVENUE BOYNTON BEACH, FL 33426 .............. REOWSITION NO. 702.20 ORDERING DEPARTMENT: RECREATION AND PARKS DATE NEEDED: BMD NO, COMMMSION APPROVED� EXTENDED LINE# QUANTITY UOM ITEM NO. AND DESCRIPTION UNIT COST COST I 12370. DO DL RECONDITION 2 HAR-TRU COURTS #13 1. 0000 12370, 00 & #14 Ten ton per court 1 . Remove nets, tapes . & nails & dispose the toes P & nails in: co.n.traCtor provided dumpoter. 2... Scra.p.e algae & dig out hard pace areas from the edges of the courts, cabanas under the nets . . : 3 . Remove loose:: & foreign material from the court surface & dispose incontractor provided dumpster. .4 . Furnish & laser: grade ten (10) tons s of Har-Tru : terial Per court. (20 ton total) ma 5Furnish & install herringbone line tapes & . 2-1/211 aluminum nails to USIA regulations . .6. :Court will be properly: watered:,. rolled groomed left ready :for play. 7 . Cleanpa3jit the. net. posts ... Reinstall the existing to is nets & beinter. : : straps. 8 . Clean the area. 9. Note. During resurf ac.ing, City will coordinate irrigation with vendol- s crew. PROCUREMENT SERNAC , P,O. TOTAL, ............_.................... .............. ACCOLJNT NO. PROJECT 001-2710-572.49-17 ............................................ PURCHASING Page 90 of 1019 PURCHASE ORDER CITY OF BOYNTON FLORIDA BEACH, PROCUREMENT VI S DEPARTMENT 10 STY T 1C BOULEVARD P.O. : 180452 BOYNTON BEACH, FLORIDA33425-0310 E: 11/09/17 VENDOR 12539 SHIP O: TO: PAPICO CONSTRUCTION INC. City of Boynton Beach P.O. BOX 384 TENNIS CENTER PALM CITY, FL 34991 3111 S CONGRESS BOYNTON BEACH, FL 33426 _ ......_................ RE LI MON NO. . 01.20C ERING EPARTMENT� RECREATION„ . D K5 ' # .:t � -� DATE NEEDED: SCD O: J�C�OMWSSIONAPP O E&7: r -...... _ EXTENDED LINE# QUANTITY UOM ITEM NO. AND DESCRIPTIONIT COST COST Additional Har-Tru material will be quoted s approved root to aplicaion. Owner responsible for providing necessary access with. waterelectric within.:<50' of the courts. 1 month :warranty .workmanship materials* REMARKS: ANNUAL RESURFACE OF ( ) TENNIS COURTS TENNIS CENTER. PROCU EME 7 E UIOE - - -------- __ P.O. TOTAL: 12370.00 ACCOUNT NO. PROJECT 001-27 10-572 .49-17 PURCHASING Page 91 of 1019 rl H 1 I 1 I 1 I I 1 €7 g+ � 1-4 UZ H 1 I 1 ! ! I 1 1 1 1 ++w 1 I hd1 i {J 1 1 C In 1 1 1 1 1 I 1 H I 1 0 14 0 ri 1 I H rl m 01 1 C2 Fla i t I 1 H I 1 ( N4 004 pd I I Q® i it lyl I ,U Wim ca 1 I 1 1 y 1 I EO IV 4 OW i 1 I 1 1 1 1 1 I � 1 i I , 1 1 [j I ! I I ri 1 I i 1 [ 1 1 8°y 1 1 1 1 QV I 1 1 In 00 H 1 1 I 1 I� 0 rx 1 I [} Fi I 1 E-0 PM I I jx ! 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H O 1 OW C � W st QJ43 L Q0 14 04 RIk Q I H H H I H 04 W-r1 v m a)LS m m ri Is O rd m w 4HO 6 H I H > Pa 0 'a -'t 1-4 -H rd 13 G W 0 w4 WO d}4J 41 H H CJ I H O tr1 td M O w 0 rd r. �a'O (d V rd a3 L 0 ad $4 rd r.Q Z O p0 H + O ri WO i a) L rd U Sa.H �4= a) Q3.1 .,i P $ 000 I U H Fl I 43 at-rI U a) a)rd ;I p O N O rI 43 ri O W 41 O $-r vzu w U I O r4 rd m p,44 N a) N\ U O UM U -r? -H W 04 x pq H O ul I U G 0 a) e4 41 ri O -,i ,6r rd Rr g V N O D I H W I W Q) .,!4 ':j -qd - I +r8 ' $4 "4 Qd -H Hum I H A�s N 4J ram d+e O N W W rat M 0g-.i 4 m O v , W 04 H I I W ' ZW, I r-i I " H Q I H ,4 Z + 1 1 Page 93 of 1019 CITY OF BOYNTON BEACH s, REQUEST FOR PURCHASE OVER $10,000 11/2/2017 Requesting Department: Recreation & Parks : Laurie Fasolo Explanation rPurchase: Annual resurfacing o )tennis courts at the TennisCenter. r is nrucion fry . Do1:1a:r:—Amount of Purchase $12,370 Source r : Three Written Quotations K] GSA State Contract PRIDE/RESPECT SNAPS Sole Source Piggy-Back Bu et Item Emergency Purchase Other Contract r: NOTE: Pricing proposal for purchase must be presented in the same detail contained within the contract. Fund Source rPurchase: 001-2710-572-49-17 Approvals: Department Head � t v Purchasing en t Asst City n r Date City n r �° '"� t r t on°n Revised 02101902 Page 94 of 1019 Recreation & Parks, ent PURCHA DATE 11/1/17 SECTION: Recreation -Tennis Center PU RPOSE/J USTI FICATIO N/PROJ ECT: Resurface with laser grade of(2) Har-Tru clay tennis courts. (Tennis Center Annual Maintenance Project) ...... ............................................ ITEMS: (if more than 4 items, attach company's order form which will be sent w/p.o.) Description Pte tlanr rice each Papico, Construction (Courts 13 & 14) 1 2 6,185.00 2. 3. 4. PURCHASING $ 0-$500 no quotes required-use credit card if vendor accepts GUIDELINES: $ 501-$11999 3 VERBAL QUOTES(contact name&phone number required) $ 2,000-$24,999 3 WRITTEN QUOTES (items over $10,GDO, must complete and attach the Requestfor Purchases over$10,000 form) FORMAL SEALED BIDS BY PURCHASING Purchase of a single its over$750 must be made using a capital account(60 series) PRICE QUOTES(check one): VERBAL: 1 —1. WRITTEN: (attach quotes) COMPANY NAME Phi ONE# REPRESENTATIVE AMOUNT 1. Papico Construction 772-288-1826 -Greg Pappas 12,370.00 2. Fast-Dry Courts 800-432-2994 Frank Froehling 13,000.00 3. Welch Tennis Courts, Inc. 561-398-1483 Glenn Booth 19,810-00 Check here for return of purchase order; return to VENDOR NAME: Papico Construction VENDOR# 12539 (if vendor not in system,a completed W-9 must be attached) ADDRESS: 3520 SWArmellini Ave. PHONE M 772-288-1826 Palm City, Fl. 34990 Remember to use the Inventory Tracking Form,if appropriate,when you receive your items. Refer to department APM policy"Inventory Contror for details. ACCOUNT NUMBER: /10 !:�ajj/0-y,2 dL_ yq/ j PROJECT U: (if applicable) SIGNATURE: APPROVED S;\ftecreatlan&Parks\shsred Ffles\Foms`Purchme"nest Farm.doc,Revised 5/2125 Page 95 of 1019 OUTDOOR Recreational Contractor Tr. is-—Plr,e If—Posidball—Notte r S altos --roll 1 ff fk •fit ase your gattitzey Ru nig Tracks&Field Events-- football— icer— r J ft U pndrarsirraal lame equilunr°nl i snrfaring prrelarls Rw allilelir farilflies lirrnsttl A insn ed 11111-9117 35 Tennis Center PROPOSAL Date: 1112117 3111 Southo ress Ave. Afin: Robert Wilson Boynton Beach,WL 33426 Phone: 561-742-6576 Email. Wtori@W.us RECONDITIONING OF TWHAR-TRU TENNIS COURTS #13o and irrigation Ton ton rRecommended 1) Remove Nets,Tapes and nails and dispose the tapes andnails in contractor provided dumpsler, Scrape I and dig out hard packed areas from the edges of the courts,cabanas and under the nets. 3} Remove loose and foreign material from the court surface n dispose in contractor provided dumpster. ish and Laser Grade ten(1 )tons of Mar-Tru materialr court, ( 0 Ton total) ) Furnish and install Herringbone line tapes and 2-112"aluminum nails to USTA regulations. Court Mll be properlywatered, lie and groomedand left ready for play. 7) Clean and paint the net posts. Reinstall the existing Tennis nets andCenter Straps. Clean the area. Note: During resurfacing lease coordinate irrigation with our crew, Request for additional Har-Tru tri l will be quoted and approved prior to application. Owner Responsible for Pmviding NecessaryAccess with Water and Electric within 5 'of the courts 12 Month Warranty on Workmanshipand Materials herebyWe propose to furnish&Install labor rials__.complete and In accordance vMh the misbacifications noted above,for the stint e. Tloelve Thousand Three Hundred Seventy and 00600 dollars 12,370.00 Payment schedule: [ 150%upon swephance,50%upon completion I x]10VIo upon a rhplet'too [ l as a&contras spedrcations All me 'aa is guaranteed ro be as spooned Ay mot d in wArsoike monner acconana In sumard ha lusby jxs°Any chaffs to vrork scope or products resulSeq in abollurnal Deals VAN or executed only WM vMhOn agroment AN agenwronts are coni of Mon the absence or wealtbar delays.oosodenK strikes and acts ofGad and runwe beytand ourcontral AN gbawarraws exckide any and as kabilky lot o4 vandakon, ig of oilers,abnourd unge,had 01 Wit done by others—nalin star=*OM s n beffK1 aur 0144d legUaverbe or warronly will be aAMM$0 UAIMOVAI 0031stfim induding bat&rusifirnihas to.hiserhanons in the sub and pardrsir&cancreasu hen applicable.Owner nresporuft lar providing excess to site vAth war ondaknut avai a ing r to carry and ata ntaln insurance coverage for rare,tornado.fouricane.and leancerty jeagas ounce true dwA score Authorized signature-. Note; this proposal may be withdrawn tf not accepted within 30 days of Prop nt®ented into Contract: The above prices,s Ecabaxas,and di° s are satisfactory and hereby accepted. Yeu are y auther ized to greased FAm"not afar order as ed. Payment will be made ar ing to The agreed teams as outlined above. Interesi of b pall be rged to past accounts 10 d of due l "on mast de by or collect' agency,all ince will be the read '6ititp of the party accepting tract Authortz signature: a tittle: Date P.O.Box 394(3520 'Arneellian Palin fit}, FL 34991 aha 772-288-1826 fs 772-288-1844tt icospor elii xttilmcarlrxn Page 96 of 1019 ss . Fast-Diy Courts 1400 N.W. 13th Avenue Pompano Beach, FL 33069 QUOTE August 31, 2017 Robert ill City of Boynton Beach Tennis Center 3111 South Congressnue Telephone: 561-742-6575 Boynton Beach, Florida 33425E-mail: Willson&@Lbfl.us Dear Robert: Thank you for contacting us with your tennis court needs. Fast-Dry Courts, Inc. is pleased to quote you on resurfacing your home court as follows: - Laser taper resurface u 1 14, two ( ) Har-Tru tennis courts. Clean surface, remove old lines and nails, scarify surface; remove excess green rock from the low sides (west sides) and redistribute usable materials to the high sides (east sides); apply 20 tons of new surface material (+/- 1 tons on the east court and 5 tons on the westcourt) using laser guided grading equipment to help reestablish or maintain the precise court slope and optimal surface depth; install herringbone sle line tapes secured with 2-1/2" aluminum nails to USTA specifications; paint net posts. Courtswill be watered and rolledto initial firmness. All wastes will be left at Owner's provided u area near the courts. It is theOwner's responsibility inform FDC before going to contract and/or any work begins of problem s on the court surface such as excessive low areas holding water after a rain, an improper slope of less than 1"in 30; where Har-Tru material is very thin, or other problems that affect the proper surfacing of thecourt(s). The material quoted on this job is a best guess estimate of how much surface material is needed to get your courts into proper playing condition. During the resurface r ss e foreman on the job may discover that additional material may be needed to correct low or thin areas in the court system not detected by the estimator or pointed out by the Owner in the original examination of the courts. That additional tonnage rate is $500.00. If the Owner does not agree to the adding of material, then low areas after rain or watering may need additional time to dry out, or be repaired by Owner's maintenance personnel. The low end of the court should always be several inches higher than the outside landscaped area for proper drainage. $700/ it—Provide 20 yard roll off dumpster and haul away up to 4 tons of court wastes per pull. Why should you choose Fast-Dry Courts, Inc. for this project? We have a 31 year track record of exceeding customer expectations. We survey each customer after every project and % of our customers would recommend Fast-Dry Courts, Inc. to a trusted colleague or friend. Over % of our projects last year were from existing customers or referrals. All of our Project Managers have at least 10 years of experience. It is our commitment to qualityand professionalism that led the American Sports Builders Association ( ) to recognize -Dry Courts, Inc. for excellence in tennis court construction for an unprecedented 18 consecutive years. We have completed 6,792+ projects without a single lawsuit regarding quality or performance. Furthermore, as should be expected from a tennis court contractor, e are a licensed General Contractor, bondable and insured up to $3,000,000.00. wwwSast-dry.comwww.10-s.com National: 1-800-432-2994 • cal: (954) 979-3111 •Fax: (954) 978-8479 Page 97 of 1019 Page 2 of 2 August 31, 2017 Robert Willson Re: City of Boynton Beach Tennis Center Court#13 & 14 Resurface If you have any further questions or of like a formal contract fort quoted work, please call 772- 260-4376 or email to frank.froehling@gmail.com. Sincerely, FAST-DRY COURTS, INC. c= FRANK FROEHLING Account Manager /ka Construction Maintenance Resurfacing Supplies www.fast-dry.com www.10-s.com National: 1-800-432-2994• Local: (954) 979-3111 •Fax: (954) 978-8479 Page 98 of 1019 Welch Tennis Courts, Inc. World's Largest Builder of Fast Dry Courts I pm, Construction Resurfacing a Lighting - Accessories T -USPTA TENNISFAST DRYING S - RESURFACING PROPOSAL Welch Tennis Courts, Inc. (hereinafter referred to as the "Contractor")proposes to furnish the labor, materials, equipment, and services necessary to resurface the following: two(2) "Fast Tying"Tennis Courts Qr: the City of Boynton Beach, Florida. In accordance with, and subject to,the terms, conditions and specifications set forth below,the construction work is referred to i this proposal as the " roje ' ." 1. e Contractor shall resurface two (2)fast drying tennis courts, each court measuring approximately 60 feet by 120 feet. . Scarify court surfaces as needed, clean courts of all excess dead material, surface algae, old and other organic growth. b. Treat courts with algaecide to inhibit future organic growth. c. Add approximately ten (10)tons fast-dry material to each tennis court; this material shall be placed with laser-guided grading equipment to provide a smooth and even surface. Courts shall be rolled twice after the placement of the fast dry material and once more after installation of the line tapes. The courts may require additional rolling by the Owner to obtain a firmer playing surface. . The existing line tapes and nails shall be removed and new line tapes shall be installed. If nails require removal by hand (missing nail heads or nails do not pull out when line tape is removed)or new line tapes require pre-drilling each hole (determined if line tape nails bend during normal installation), a change order shall be issued for the additional work which shall be performed at a rate of 75 per man-hour. e. The existing net posts shall be re-painted;the existing nets shall be re-installed. f. The Owner shall be responsible for providing the contractor an onsite dumpster during the resurfacing. 2. CONTRACT PRICE: The Contractor shall resurface the courts specified in this proposal/contract for the following contract price: (addingLASER GRADING o s per court) $19,810.00* Note- e price listed was proposedi icane Irma and does not include repair that may be needed that was caused by recent storm e. The Contractor makes no guarantee implied or otherwise that theamounts of fast-dry material shown above will be sufficient to bring the courts to the recommended one (1) inch of total surface material or recommended slope. Excessive settling or wear of the court can also affect the slope. If during scarification the screening layer is encountered, scarification shall be suspended and application of clay shall proceed without any further scarification. 4501 Old U.S. Hwy 41 S. - P.O. o 7770 - Sun City,FL 33586 - Phone( 1 ) 641-7787 - Fax(813) 641-7795 Toll Free 1-804-282-4415 - ail: info@welchtennis.com - www.welchtennis.com Page 99 of 1019 2 OPTIONS (Options listed below are priced based on the work being performed in conjunction with the work described above.) OPTION 1: WTC 3.0 PROFESSIONAL NET $155.49/EA (Initials) OPTION 2: WTC PROFESSIONAL NET POSTS $525.00/SET (Initials) (Price is posts replaced in existing foundation. If old net posts or of sleeves cannot be removed, net post replacement and new foundation price: $1,800.00 per court) OPTION 3: POLY BENCH DELUXE, 5 FOOT $221.99 EA —(Initials) (The Poly Bench Deluxe is constructed from extruded high-density polyurethane, is combines lasting strength with super comfort. This tennis court bench is ergonomically designed with 12 slats fora more comfortable seating. Minimal assembly required. The benches are available in green or white.) 3. PAYMENT TERMS: A 50%down payment,which is due upon acceptance and signing of this proposal/contract, is required in order to schedule court resurfacing. A final 50%payment shall be due upon completion of the entire Project. NOTE: Payments offered by credit card will incur an additional 4%surcharge for each transaction. Payment of Contractor's invoices is due upon receipt of the invoice by Owner. Late charges, at the rate of 11/2%per month (18%per annum maximum) shall begin to accrue on any unpaid invoice balance, beginning thirty (30) days after the invoice date.Any payments based on AIA schedules will accrue interest from AIA payment due date. Welch Tennis Courts, Inc. reserves the right to stop work in the event of non- payment. 4. ESCALATION CLAUSE: If, for any reason, construction of the work contemplated by this agreement does not begin within sixty (60) days from the date this proposal is accepted or signed byte Owner, or if there is a significant price increase in the cost of materials,equipment or energy,through no fault of the Contractor,the contract price(s)specified herein,the time for completion, and any other contract requirements impacted by such price increases or delays in commencement of the work,will be adjusted by written change order modifying this proposal/contract.A price change shall be deemed to be 'significant" if the price of any material, equipment, or unit of energy increases by 5%or more between the date that this proposal/contract is accepted by the Owner and the date that the work under this contract is commenced. 5. WARRANTY: Welch Tennis Courts, Inc. shall warranty the completed Project to be free of significant defects in workmanship and materials for a period of one (1)year. The warranty shall commence on the date of completion, but will not be enforceable, unless payment is made in the full amount of the executed contract, including change orders and late payment fees(if applicable). 6. BUILDING REQUIREMENTS. The Owner shall provide access tothe site for tractor- trailers and of vehicles with a weight in excess of twenty tons and provide an area adjacent Boynion Beach 2 OH Res BKa 9119r2017 Page 100 of 1019 3 to the site for storing and preparing materials.The Contractor shall exercise reasonable care in utilizing the access and storage areas but cannot be responsible for damage caused by normal construction operations (for example; damage to sod, landscaping, sprinkler lines, pavement access, etc.). The Owner shall notify, locate and mark for the Contractor,prior to construction, any water, sewer, electrical or other conduits,which are located at the court beneath the ground surface oro a ise obstructed from view, and in the absence of such notice,the Contractor shall not be held liable for any damages to conduits during the course of construction. The Owner shall provide an onsite dumpster for the Contractors use during construction. In the event the Owner is unable to or would like for the Contractor to provide the dumAster,the Contractor shall coordinate the delivery of a construction durripster for the jobsite. The costs for the dumpster, including but not limited to pick-up, delivery, monthly/weekly fees, and dump charges, shall be the responsibility of the Owner. 7. BINDING CONTRACT: This agreement and all of its terms and conditions shall be binding upon the parties to this agreement and upon the personal representatives, executors, administrators, heirs and successors assigns of either party. 8. ATTORNEY'S FEES; COSTS OF COLLECTION; VENUE: In the event that a dispute arises out of this agreement, and a civil action is brought by either party to resolve the dispute, then, in such event,the prevailing party, as determined by the Court hearing the matter, shall be entitled to recover its court costs, including reasonable attorney's fees,from the non-prevailing party. In the event that any sums invoiced by Contractor under this agreement are not paid when due, and suit is brought to enforce this agreement or to recover payment of any balance(s) due and owing by Owner under this agreement, Contractor shall be entitled to recover its costs of collection, including reasonable attorney's fees,regardless of whether suit is brought or not.Any action to enforce this contract or any action arising from this contract(which does not include an action to enforce a construction lien under Chapter 713 of the Florida Statutes) shall be brought only in a court of competent jurisdiction in Hillsborough County, Florida. 9. TIME FOR ACCEPTANCE OF PROPOSAL: This proposal and the prices set forth herein shall be valid for only 30 days from the date of this proposal, and must be accepted within such time. 10. ENTIRE AGREEMENT/CHANGES TO AGREEMENT: This proposal, once accepted by Owner, sets forth the entire agreement between the parties,and all oral representations, prior negotiations,understandings, agreements, conditions, and terms discussed between the parties prior to acceptance and signing of this proposal/agreement by Owner are deemed to have merged into this agreement. This agreement may not be modified oramended,except in writing,which is signed by all parties to this agreement. If the Owner of the property upon which the work is to be perfon-ned are husband and wife, residing together,the signature of one spouse shall be binding upon the other,and the signing owner/spouse shall be deemed to have been given the actual authority to bind upon Welch Tennis Courts, Inc. unless and until it is first counter-signed by an authorized officer of Welch Tennis Courts, Inc. Boynton Sewn 2 OH M B 9/1912017 Page 101 of 1019 4 SALES REPRESENTATIVE Is Booth, (561) 441-7609 ACCEPTED BY: $ Total Contract Price(Including Options) _( .,,O WN F DATE Type/Print Name& Title Accepted and Approved By: WELCH TENNIS COURTS, INC. DATE:. George Todd, Jr.,President Boynton Beach 2 OH Res BKO 91119rIM? Page 102 of 1019 5 ADDENDUM#1 This addendum shall become part of the contract documents and shall supersede any verbal or written agreements between Welch Tennis Courts,Inc.and the Owner.Modification of this addendum shall only occur by an executed change order. Em. Project Informat on Sheet CustomerName: ............................................. ................................I................ ............................................................-11...........I........................................... Project Address: Billing Address ............... .................. ........... .......... Prima p&p-n—tact Name: Name: Number: Number: Email Address: Email Address: Color Selection: Green Black N/A Other Lighting 0 0 E] Fencing El 11 11 Cabana Frames L-J Cabana Canvas El Net Posts El Windscreens Hard Court Contracts Only Standard Colors. Premium Court Colors*: ExteriorColorInterior Color terlorColor Interior Col csr D Adobe Tan F1 Adobe Tan E]Royal Blue E]Royal Blue El Forest Green El Forest Green El Tour Purple El Tour Purple []Olympic Blue Olympic Blue US Open Blue US Open Blue E]Spring Green Spring Green US Open Green US Open Green E]Stone Gray Stone Gray *Additional cost may apply if premium colors are not []Summer Red Summer Red specified in the contract. El Winter Green E]Winter Green By signing below the Owner is authorizing Welch Tennis Courts,Inc.to proceed with the selections above and that all information is accurate and true. (Signature) (Date) . ........... ---— --- (11-11int mame) Boyn4on Beach 2 OH Res®ICs 9/19/2017 Page 103 of 1019 PURCHASE ORDER CITY OF BOYNTON FLORIDA BEACH, PROCUREMENT VICEDEPARTMENT 100 EAST BOYNTON BEACH BOULEVARDP.O. : 180453 T EAS ,FO. SFLORIDA� 33425-0310 DATE: 11/09/17 VENDOR 3876 SHIP TO: TO: XYLEM WATER SOLUTIONS USA, INC City of Boynton Beach 15132 PARK OF COMMERCE ST UTILITY ADMIN BLVD, STE 102 124 E. WOOLBRIGHT ROAD JUPITER, FL 33478 BOYNTON BEACH, FL 33435 50 ISMON NO. 70089 ORDERING 05F' .51M5NTm UTIL PUMPING/TSR. d DATE NEEDED. &D NO: C0PJMlISS0N APPROVE EXTENDED LINE# QUANTITY UOM ITEM NO. AND DESCRIPTION UNIT COST COST _. 1. 00 EA 6 NT 3171/434 34P FLYGT PUMP 24950. 0000 24950. 00 WI'T'H A 460V, 3P MOTOR, 50 MOTOR CABLE, AND FLS, DRAWING 14-68.3035 VOLUTE :DISCHARGE SPACER, D WING 14-683033 PUMP TO STAND ADAPTER, DRAWING 14-683034 ELBOW TO VOLUTE SPACER, :; .: ,.. 8 HRS LABOR .FOR INSTAL TION RE : . .REP CEMENT FOR MASTER LIFT STATION 31:6 SOLE SOURCE VENDOR. QUOTE .#20177WEP-0760 PROCUREMENT 5 5 I; j P,O, TOTAL.: 24950 00 ACCOUNT NO. PROJECT 403-5000-535.65-04 SR075 PURCHASING Page 104 of 1019 r- Q- 1 I 4�- r� ri 1 I l95 r� 1 I � � 1 r+7 1 1 1 i 0 LO Ln1 qp rq 1 1 1 1 1 1 i 1 f a 1 Fi 1 1 ba 1 I f I I f I 1 ; 1 J f I 1 1 1 � 1 f i 1 1 1 1 f 1 N I f 1 J ® 1 Ln M d^d I I r$ I� I1 0 ; r 1 1 I I Z 140 i0 Ilu Ln Ch iN r M f ® � I 1 "0 Ih e� Ix pa 1 I 1 1 1 i 1 10 Ou- r 1 I Fw- 1 1. I 1 I ar N I I H 0 NN0 w I vim Pal oil f f444 r H 1 aS rB ri IrV i M 1 m f got Idw —IN �ly 1qp P f 1 1 I Ln Y13 ® 1 -M H ` Ln w I MMcv1 r 0 IIS 1 1 C1d 1� ®M M i iY1 r-d ta 1 &$ 4 r 1 t3 1 • rt r ,a Page 105 of 1019 CITY OF BOYNTON BEACH REQUEST FOR PURCHASE OVER $107000 Date: 30-Oct-17 Requesting Department: Utilities-Pum ping Contact Person: Jim Hartak [Exploanation for Purchase: Xp tl' P p P ump replacement needed at Master Lift Station 316. um pl' T T rig he Original pump is Or"operati and is too expensive to repair. This particular style pump and I adapter is needed to standardize all of the Jockey pumps in n Master LS 356 and 310 ad now in 316. i iv i y v] By dong so we wll have a spare pump to replace any f tti ohe master Saton Jockey Pumps if they should fail. 11 r c ec an a ac ac up materials): Three Written Quotations GSA State Contract r I PRI SNAPS Sole Source =X Piggy-Back F--1 Budgeted Item r----I L--j Emergency Purchase17-1 Contract Number: I — Other NOTE. Pricing proposal far purchase must be presented in the same detail contained within the contract. FFund Source for Purchase: 403-5000-5!t 35-65-04 SWR075 Approvals: Date /0 FDepartment Head c Purchasing Ag t Date Asst its Manager Date City Manager Da[I I I I I Form Revised 02/01/02 Page 106 of 1019 REQUEST FOR REQUISITION H.T ION# 70089 F- I'T' : MR F] 'urProcurement Asst: Direc tor: City t : REASON F i-R E: Pump replacement needed at Master Lift Station1 . The Original rn i perati nal and to tet an ive repair. This particular style pump and adapter is needed to standardie ali of the Jukes in eater L 3 and 31 and now in 316. doingBy II have spare rel any f the asterStation Jockey Pumps if they should fail. VENDORI ® I tOTHER INFORMATION: Name:xyle at r elstlen I1F drnin. ate: 130/201 ASAP'—(X Products Address: 15132 Park dem er Ivd, ate ineerin ( ateNeeded: 11/17/2017 Confirm. 102 Jupiter, FL 33478 Cult. Rel. ( ASA 5/—Co—nf. Distribution ( BA DOCS. � DELIVERY: Kerte(contact): Brian Stengle Water Qual. ( QuotesNerbal E.Admin. M 561-848-1200 over 00 Pumping ( Quotes/WrIften E.WTP 41 over $2000 Vendor Number: 3876 Treat. ( ) Bid Docs. W.WTP 42 Meter Serv. ( ) Sole Source Lr. ( P/U 99 INITIATOR: Jim Hart Sewage ( ) Insurance Special Instructions: Re uirementa: ® tr .r. Project ber: 075 n® it rig ri tion r —Basic IAmount 1 2 3171/434 L T Pump 403 1 5000 536 65 04 $24960.00 WITH A 460V, 3 T 'MOTOR CABLE, AND FLS. DRAWING14-683035 VOLUTE DISCHARGEa DRAWINGTO STAND ADAPTER, ! 14-683034 VOLUTETO SPACER, 8 HRS LABOR FOR INSTALLATION TOTAL 403 66-0-0 535 -1-6-6 04 $24960.00 1-4-]— Page 107 of 1019 The City of Boynton Beach LW"es ent 124 F- ",5 r igid R d BoyWon Beff c&FIM&33435 pane(561)742 .(561742-62.98 OFFICE OF THE DIRECTOR OF UTILITIES QUOTATIONS ITEMS ® Pump replacementi tf . The Original pump is now operational d is too expensive to repair. This particular style pump and adapter is needed to standardize all of the Jockey pumps in Master LS 356 and 319 and now in 316. By doing so we will have a sparep to replace ny of the master Station should fall. VENDOR 1: Xylem Water Solutions USA Inc./FlygtProducts 10/2'x/201 CONTACT PERSON: Brian Stengle PHONE NUMBER: 561-848-1200 4950.00 CONTACT PERSON: PHONENUMBER- VENDOR#3: CONTACT PERSON: PHONE NUMBER.- ATTACH THE ABOVE QUOTATIONS TO REQUISITION AND SEND TO PURCHASING DEPT. Page 108 of 1019 Xylem Water Solutions USA Inc. WM�Ir Flygt Products a xytem brand 15132 Park of Commerce Blvd.Suite 102 Jupiter,Florida 33478 Phone:661-8484 200•Fax:661-848-1299 To: City of Boynton Beach Date: October 27, 2017 Attention: James Hart Subject: Boynton Pump Replacement Quote Number: 17- -07 We are pleased to offer the following equipment: (1) 6- NT 3171/434 34HP Flygt pump with a 460V, 3ph motor, 50' motor cable, and FLS. (1) Drawing 14-683035 volute discharge spacer (1) Drawing 14-683033 Pump to stand adapter (1) Drawing 14-683034 elbow to volute spacer (8) Hours Labor for Installation P Exclusions: WE DO NOT SUPPLY, PIPING, VALVES, GUIDE BARS, PRESSURE GAUGES, DISCONNECTS, JUNCTION BOXES, KELLUMS GRIPS, SURGE PROTECTION EQUIPMENT, SPARE PARTS, LABOR OR ANY OTHER ITEM NOT SPECIFICALLY LISTED ABOVE. PLEASE MAKE PURCHASE ORDERS OUT TO: XYLEM WATER SOLUTIONS USA INC, J_ THIS QUOTE IS VALID FOR NINETY(90)DAYS UNLESS LONGER TIME AGREED TO IN WRITING. Taxes: State, local, and other applicable taxes are not included in this quotation. IF DAP; Jobsite-Full Freight Allowed (per Incoterms 2010) St2rILges: Xylem will not be responsible for apparent shipment shortages or damages incurred in shipment that are not reported within two weeks from delivery to jobsite. Damages should be noted on the receiving slip and the truck driver advised of the damages. Please contact our office as soon as possible to report damages or shortages so that replacement items can be shipped and the appropriate claims made. P@yM2pLI2=. 100% NET 45 DAYS AFTER SHIPMENT DATE. (Note:Partial billing will be made on partial shipments) Xylem's payment shall not be dependent upon Purchaser in paid by any third party unless Owner denies payment due to reasons solely attributable to items related to the equipment being provided by FLY T. Schedule: Please consult your local Fly branch for submittals and fabrication lead-times. ach her a uyer shall not make purchases nor shall Buyer incur any labor that would result in a back charge to Seller without prior written consent of an authorized employee of seller. Terms&Conditions. This order is subject to the Standard Terms and Conditions of Sale—Xylem Americas effective on the date the order is accepted which terms are available at h&.fAww.xy eminc.comlen:!usIPaqe-qAenns--conditions-oEEqle.aox and incorporated herein by reference and made part of the agreement between the parties. We thank you for your interest in our equipment and look forward to being of service to you in the near future. xylem Lett Solve Water Page 109 of 1019 Xylem Water Solutions USA Inc. WIMM-317 Flygt Products a xyiefrt brand 15132 Park of Commerce Blvd.Suite 102 Jupiter,Florida 33478 Phone:561-848-1200 s Fax:561-848-1299 IN THE ABSENCE OF A FORMAL ISSUED PURCHASE ORDER,A SIGNED COPY OF THIS PROPOSAL IS ACCEPTABLE As A BINDING CONTRACT. Xylem Water Solutions USA, Inc. Company Name, Address: Accepted By: Print Name: Dale: xylem Let's Solve Water Page 110 of 1019 XYlem Waftr SoluWns USU Im. xylem Flyo Pioducft 1512V Pa*&Commerce Blvd.Su'a 102 Jupiter,FL 33478 Tel:(561)848-1200 Fax:(661)848-1299 October 24,2017 Mr. James Hart CITY OF BOYNTON BEACH 124 E. Woolbright Road Boynton Beach,FL 33435 Subject: FLY GT PRODUCTS—SALES & SERVICE Please be advised that Xylem Water Solutions USA Inc. owns the Flygt Corporation and is the only authorized vendor for Flygt Products and OEM Parts. Xylem is also the only authorized service repair and warranty organization in the State of Florida; (East of the Apalachicola River). Our staff is properly trained to provide you with original equipment, spare parts,repairs and warranty service. Thank you for your intemst in Xylem Water Solutions USA Inc. Please feel free to contact me if you have any questions regarding distribution or any other matter. Xylem Water Solutions USA,Inc. Brian Stengle Branch Manager, Jupiter,FL Brian.Stengle@Xyleniine.com a xylem brand Page 111 of 1019 PURCHASE ORDER CITY OF BOYNTON BEACH, FLORIDA PROCUREMENT SERVICES DEPARTMENT 100 EAST BOYNTON BEACH BOULEVARD P.O. BOX 310 P.O. #: 180454 BOYNTON BEACH, FLORIDA 33425-0310 DAT Ei 11/09/17 VENDOR 13581 SHIP TO: TO: ONCO COMMUNICATIONS & ELECTRO City of Boynton Beach 595 SHERIDAN DR POLICE DEPARTMENT TO A, NY 14150 100 E. BOY ON BCH. BLVD. BOYNTON BEACH, FL 33435 REOUISITION NO. 70139 ORDERING DEPARTMENT. POLICE DATE NEEDED: BID NO: COMMISSIONAPPROVED.� EXTENDED LINE# QUANTITY UOM ITEM O. AND DESCRIPTION UNIT COST COST 1. 00 EA ASA 5508-X W/FIREPOWER SERVICES . 0001 . 00 VENDOR ITEM NO. - ASA5508-FPWR-BUN 2 1. 00 EA ASA 5508-X WITH FIREPOWER .. . 2396. 6700 2396 . 67 SERVICES VENDOR ITEM NO. 7 ASA5508-K9 3 1. 00 EA SOLN. SUPP 8X_9XNBD ASA 5568-X W 567. 1100 567 . 11 VENDOR ITEM O. CON_ SA . CON-SSS 550:8K. 4 1. 00 EA CO. CORD (NORTH. AMERICA)_ '0001 00 :v CAB-AC: ENDOR ITEM NO. ' 5 1. 00 EA CIS.SCO ASA: 9. 8 PTWAREJMAGE F: .4001 00 VENDOR IT NO SF-ASA'- ®9. -K 6 1. 00 EA CISCO FIREPOWERSOFTWARE V6 .2 - 00 VENDOR IT NO SF.-ASA-FP6.2-K9 7 1. 00 EA :.CISCO ASA6508 CONTROL LICENSE .0001 . 00 VENDOR ITEM .NO. - ASA5508-CTRL-LIC 1 00 EA ASA 5508-X SSD .0001 00 VENDOR ITEM NO. - ASA5508-SSD 9 1. 00 EA ASA 5500 STRONG ENCRYPTION LIC .0001 00 .VENDOR ITEM NO. - ASA5500-ENCR-k9 10 1. 00 EA CISCO ASA5508 FIREPOWER IPS, A :. . 0001 . 00 VENDO R. ITEM NO. - L-ASA5508-TAMC= 11 1.00 EA CISCO. ASA550B.: FIREPOWF4RE IPS,` A. . 3.145. 0000 3145. 00 VENDOR. ITEM NO.:- L-ASA55�0:8-.TAMC-3Y: 12 1. 00 EA CISCO FIREPOWERMANAGEMENT CEN 357. 1400 357 . 14 VENDOR ITEM' O. FS :VMW :2-SW K9 13 1. 00 EA SOLN SUPP SW SS CISCO FIREPOWER 112 . 8600 112 . 86 VENDOR ITEM NO. - CON-EC MUS-VMWSW2 L 0. TOTAL =PROCUIR�3EMENTT SSSERIVICESIIP:��7TOT�AL '7 ACCOUNT NO. PROJECT 001-2112-521.64-15 PURCHASING Page 112 of 1019 PURCHASE ORDER CITY OF BOYNTON BEACH, FLORIDA PROCUREMENT SERVICES DEPARTMENT 100 EAST BOYNTON BEACH BOULEVARD P.O. BOX 310 P.O. #: 180454 BOYNTON BEACH, FLORIDA 33425-0310 DATE: 11/09/17 VENDOR 13581 SHIP TO: TO: RONCO COMMUNICATIONS & ELECTRO City of Boynton Beach 595 SHERIDAN DR POLICE DEPARTMENT TONAWANDA, NY 14150 100 E. BOYNTON BCH. BLVD. BOYNTON BEACH, FL 33435 REQUISITION NO. 70139 ORDERINO DEPARTMENT;; POLICE ...... DATE NEEDED: MID NO� COMMBSION APPROVED� EXTENDED LINE# QUANTITY UOM ITEM NO. AND DESCRIPTION UNIT COST COST 14 1. 00 EA CISCO CO ECT / RA VPN PLU ' 0001 . 00 VENDOR ITEM NO. - L-AC-PLS-P-G is 1. 00 EA SWSS UPGRADES CL SW AN..YC.0NNZCT 0001 .00 VENDOR ITEM 140 �CON. -M L 9C.. U :CP SPG 16 1. 00 EA CISCO:ANYCflT: 250 LT . 'Rs plus 3750 . 0000 3750. 00 VENDOR ITRM .NOW:- AC-PLS250-S 17 1. 00 EA SWSS :UPGRADES .CISCO ANY CONNECT .295.3100 295.31 VENDOR ITEM No. - CON-ECMU-ACPL250 . . . ....... 18 24 . 00 EA PRO SERVICES- REMOTE CONFIG FOR 97- 0000 2328. 00 (QTY. 1) ASA5508. VENDOR ITEM NO. PRO SERVICES 19 1. 00 EA .. CISCO YCONNECT 250 USERS PLUS . 0001 00 VENDOR ITEM NO.:- L-AC-PLS-P-250 REMARKS- FIREWALL UPGRADE : 14- PIGGYBACK STATE CONTRACT #4322000-WSCA.- . ACS/ NASPO :QUOTE. #TT362783. NOT MAIL PO P.M. WILL SEND TO OR. --Z 12952. 09 PROCUREMENT SERVICE, P.O, TOTAL -7 ACCOUNT NO. PROJECT 001-2112-521.64-15 PURCHASING Page 113 of 1019 t- r- I r H H I I H rl Its Cb -M Ln H Ln Ol N U) H M N iw N M 0% MPrj N eq >1 0 1 p H E-4I 1OL. 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H PO 0 >IPO EO HP0 Po 1-4 H a P 0 1 -1 H H ri at HE 04HE AHE 0 ON N N N N E-t 0 F-4 80 MON D, 0. 000 ADO woo 0 H H rq rt H 0 UEU US EU u MEV 0 u 0 n 0 n M u UEP VIE 1 0 0 C� 0 C) H 8 M : MON MON mo MOP 08N MON ra H U M MUM HUM �Cuw 04 M Hum B Q I u M U W tSW H 04 m w ; Its m I m i Zi N m v Ln ko r 1l cri H M F4 z Page 115 of 1019 cl- r- I-i H .1 M C> m 0 C) L) rn N 11 U) w cn H M Pi .-q Ln x a U U as co CV b4 tj; ch 04 EN 4 HH ir74 M H 1 N U co go b Ul N m z M r74b 1 0 0 M co CD 0 Ln Ln NI 0 0 M 64 0 0 0 Ln Ln nc F-i M to Ln Ln LA Ln In Im Ln Ln M 1 1 Ln In to Ck' U41 'CIO to Mu M W 0 U 0 C3 C) 0 ko 0- w H 0 C2 a 0 0 0 0 0 H ro Mo rA Eq U z xI ch on H 0 14I rf) in H N P E, H 0 0 0 a 0 0 0 C) C) CD C) Q 0 0 0 0 0 Cp V w M 0 0 a 0 0 0 H co 0 r- 0L LD n r-I C3 U0 I M Ln ri M rq 0 z M! 0 pd Ic M 0 pq r-i 0 z >04 0 dH �m I 0 6 0 0 0 0 0 0 0 C3 0 0 H H 1 0 0 0 0 Gg a Cp 0 0 0 0 (D C WY M 0 rA 0 M r.n 0 N CA 04 cn M 44 M N Op 4p Op 0 EBI 4 H 0 H H H 0 E- 0 E- E- OE- OE- �C4 MM w M Ix M N glx 9 P& gw M P4 MPS M 134 3: Ix 0 u M 0 E�o PO 0 0 0 g 0 E40 HO po PO M N N H N N N N 04 N N N N N N N N N N N F4 04 N N 44 04 MOM 0�ON �C 0 93A N WO NON 0 N 0% ON UON KOM 0 t MON 99 da U in�:) WO Mp Mo w D CIA M MM0 HMO MD M mmo wMD H 0 M M-�l M XO M 0M W W ED �aw M-a W -a M .4 68 ul 0 ca C�ks ca UOM MOM O --- Hy >H �> N�P H�P E�>P N>P 0 w pd n W z 94= rip4m H nd z z Z19Z mixz M WWH M MmH HMH MmH HWH WH H M H WN MWH WMH p4mH M9 0�Cvlg MMO VO MMO OW9 �4vl wo PWO lXWW O WMO EMO HMP4 O I Ix 04 w Dd I Pq u Nu ci u Om Osm ru uw �u M M MOW MOM MOM OW 02 0 Ow 0OW 00W gow 00M ox r)4 f-)IX WWO 494 N Sa'.4 �Sal 4 ORA 0 N MR z N MN 2114 am,ON, lu K 0 H H 1 00 K HN a F4 P : 4p M N w 0 M N M w M 0 0 W.4 4 g N E� o4p 4 04 4 4� 4 H,4 sC P 4 E,� 0, N H P r�4 W P F-I � ZKP MPN 94 H D4 U E-4 N E4 V4 0 E-4 P4 NP 124 NHN A P D4 E4 N NAO P90 U,80 '4 0 0 mmo Q 69 0 0 0 W90 M90 W1 HM 9mmo M90 W9 20 WM to w 90) 0Wn 0 a V4 0 0 M 0 Z I co 0 .. .. .. .. 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M U Ln u u OEU OAU 0 u 0 u Ln E U Ln V 0 0 0 u ORL) u M U : E E F u E I I ux ni H V3 499 409 noo 'go 'MEN LEON MEN goo goo 'Moo MUOR MM 0 W mum mum OUM �uw Hum Hum Hum PM mum Hum Hum Hum PH Ra ;Ol 0 IQ 0) u u ci u U U M M VP4 HM (n v Ln to r- co cn 0 -1 aen M Az : Page 116 of 1019 k' CITY OF BOYNTON BEACH REQUEST FOR PURCHASE OVER $109000 ,mss Date: 111312017 Requesting Department: LIQ : ou1 Solomon ExplanationPurchase: CISCOFirewall upgrade mandatedby FDLE. r o unioatios Source rmaterials): Three Written Quotations GSA State Contract PRIDEIRESPECT SNAPS Sole Source Piggy-Back Budgeted Item Emergency Purchase Other Contract Number. 3 0 e -1 NOTE: Pricing proposal for purchase must be presented in the same detail contained within the contract. Fund Source r 001-2112-521-64-15 Approvals: Department Date f1.0(..0 Purchasing a Asst i e ager Date City Manager Date Form Revised 02JO1102 Page 117 of 1019 t Jeffrey S.Katz Douglas Solomon TO Chief of Police FROM: Tedinical Services Manager via Chain of Command F: Upgraded FDLE FirewallDATE.'. 10/30/2017 Attached to this memo is a quote from Ronco Communications for a replacement Cisco 5508 ASA Firewall in the amount of 12,952.09. This Firewall is being quoted off of the Cisco NASPO Contract 4322000- C -1 -ACS. I have attached the contract page for your review. This ASA Firewall will replace o year old firewall currently led here in e Police Department. During our FDLE Technical Audit, our existing 1 was singled out as an"Area of Concern" a to the age of the hardware and e fact that while Cisco still provided technical support,there were no longer any software or firrnware updates beingdeveloped for this model. In addition to providing a firewall between e Police Department and FDLE,this hardwarell also provide remote access authentication N access) for PD and FD personnel. Additionally, of the after action reports for both Hurricanes Matthew and Irma it was recommended that all data circuits that currently terminate here at City Hall be moved to the EOC. The installation of this firewall will help us facilitate two of those moves. Once this unit is installed, we can continue the process of moving/upgradingour VPN data circuit(currently on order) and have also requested that FDLE move their circuit so it terminates i Communications instead of City Hall. Thank you for your consideration and if you have any questions please do not hesitate to ask. Page 118 of 1019 r1z"O) 0 t�tM��BCdaT3 P16 Customer: CITY OF BOYNTON F3 CIi, FLORIDA_ Date: 1 0tl17 100 E.EC}YNT N BEACH BLVD Quote Number. 7T362783 0tv, StateZip. BOYNTON BEACH, FL 33425-0310 Account r, MY S, SILL Phone: 813 769 6022 Fax: 813 860 0496 Email. BMYERS@RONCO-NEr QTY Part Number Description Unit price Ext. Price 1 SA;550 -FPW 5508-X with FirePOWER Svcs $0.00 $0.00 1 5 550 -1C ASA 5508-X with Fir PO ER sa $2,396.67 __.L2,396.67 1 CON-SSSNT- SOLN SUPP 8XSXNBDASA 5508- w $567,11 $567.11 1 CAB-AC AC Power Cord North erica), $0.00 X0.00 1 SF-ASA-K-9-8-K8 Cisco ASA 9.5 Software image f $0.00 $0.00 1 SF-ASA-FP6.2-K9 Cisco FireP WER Software v6.2 $0.00 $0.00 1 S SSO - PL- Cisco ASS SS 6 Control License $0.00 $0.00 5 5508-SSD ASA 5508-X SSD 60.00 $0.00 1 5 5500- CI - ASA 5500 Strong Encryption Lic $0.00 $0.00 1 L- 5 5506- Cisco ASA5508 FirePOWER IRS, A $0.00 $0.00 1 L-AS 5 06-TABI C; Cisco SAS 5 00 FirePOWER IPS, A $3,145.00 $3,145.00 1 FS- M -2-S - Cisco Firepower Management Con $357®14 $357.14 1 C IV-ECMUS- S ALN SUPP SWSS Cisco Firepower $112.86 $112.86 1 L-AC-PLS-P-G Cisco AnyConnect VPN Pin $0.00 $0.00 1 CON- CMU- St SS UPGRADES Cisco aAnyConnect $0.00 $0.00 1 AC-PLS-P-250-S Cisco AnyConnect 250 User Plus 750.00 $3,750.00 1 CC -ECiNLI- 9WSS UPGRADES Cisco AnyConnect $295.31 $295.31 1 L-AC-PLS-P-250 Cisco An Connect 250 User Pleas $0,00 $0.00 24 PCI SERVICES PRO SERVICES - REMOTE $97.00 $2,320.00 I I Grand Total, 12,952.091 I 3rovided per the CiscoContmet ID 43220000-WSCA Notes 1) Pricing does not include sales tax. ) Pricing assumes labor done during t pm,Monday through Friday. Pricing ssu es removal of existing equipment and reuse of cabling. )Standard Terms: %on order, 0 an delivery equipment, 100/0 on acceptance. Unless Otherwise StatedFShipping Charges are NOT INCLUDEDin this Quote. ) PROPRIETARY Not for Disclosure without expressed wPitten consent of pence corm u ication LABOR: Customer will be responsible for physical installation of ASA3508 and providing remote access(via virtual escort)for Ronco to perform configuration.Labor includes review of existing SSS configuration to be modeled, ire configuration changes for move t / ispa ch Center,optimization recommendations endations for rooting required application access,training for SS08 configuration and management relevant to the deployment,training for AnyConnect. There will be two separate circuit turn up events supported,the AnyConnect VPN portion and the FDLE Firewall, Ronco will support betty cutovers remotel . Page 119 of 1019 NASPO Value pint DataCom Florida- Cisco Page 1 of 8- NASPO ValuePoint DataCom Florida Related Links HOME NVP#AR233(14-19) SOLUTIONS • Partner Loagor INDUSTRY SOLUTIONS Parkipating Addendum for • NASPOValuePointWebaits GOVERNMENT FL#43220000- SCA-14- HANPO • State of Florida US STATE AND LOCAL ACS valuepoint- NASIDO VgluePoint Introduction GOVERNMENT Contract Start Date;9117/2014 NVP eMarkel Center RESOURCES FOR U.S. Contract End Date:513111W19 GOVERNMENT Price Lists GOVERNMENT CONTRACTS AND FUNDING VEHICLES Cisco NVP DC FL Price List STATE AND LOCAL GOVERNMENT CONTRACTS Cisco WP DC Fl-Price List ArchIve NASPO VALUEPOINT DATACOM Minimum Ordering Contract Contract NVP ataCorn AK Discounts Instructions Highlights Documents Adolb DsS RoaderS NVP Dm AR - Got Adobe Reader NVP DataCom CA CISCO NVP Mager Agreement AR233 14-I9 (PDF-2,84MB) NVP DatsCorn CTNASPO ValuePoint Logo Use Agroement,�- (PDF-219 KB) Contact Us NVP DataCom DE NVP Datacom DC Participating Addendum for Florida,,- (PDF-1.5MB} • Partners:Contract Application NVP DataCom FL Amendment 1 to WP Participating Addendum Florida (PDF-121 KB) Requests • Full Contact List NVP DataCom HI Osceola County Agreement,- (PDF-3,77 MB) NVP DaftCom ID PURI DOO& (DOC-99.5 KB) Marketing MVP DataCom IA NVP DataCorn KY Volusia County Schools,'- (PDF-40KB} CMO Contract Overview NVP DatsCom LA Data Center and Virtual) ion NVP DataCom M1 Overview NVP DattrCom MO Unified Computing System Solution Overview NVP DataCorn MT NVP DataCorn NE NVP Datar-orn NH Corn NJ Authorized NVP Resellers for the State MVP Dstathe ced Cisco NVP DOACOM NV The following Cisco partners 1)currently qualify under Ci 's established partner selection criteria for above NVP DataCorn OR Prime Contract,and 2)have been authorized by the State to participate as Cisco Subcontractors under that agreement: NVP DataCom R1 To verify a Partners current Cisco Technical Certifications or Specializations.please rerNr to the Partner Locator Tool. MVP DataCorn SID NVP DatsCom UT A-D I E-L I M-R I S- V P DebCom VT NVP DataCorn WA LEGAL COMPANY NAME& PARTNER CONTACT NVP DateCorn VA PRIMARY BUSINESS ADDRESS INFORMATION NVP DataCOM Wy Acordis Intl Corp REMIT-TO: 11&5,0 Interchange Circle North Rehan Man Miramar.FL 33025 11650 Interchange Circle North Phone:954-620-0072 Miramar,FL 33026 Fax:954-620-0074 Phone:8546 72 Federal ID#22-393M3 CUSTOMERORDERS: Rehan Khan 11650 Interchange Circle North Miramar.FL 33025 Phone!954-620-0072 Cust SrviCIESCALATIONS: Jorge Lopez Phone:95"20-0072 AIP US,LLC MIT- 2001 Route 46 Waterview Plaza,Suite 310 Min Vl&ng Parsippany,NJ 07054 2001 Route 46 rview Plaza,Suite 310 Phone:973-577-4MB Parsippany.NJ 07054 Toll Free:8 231 Phone:973-577-4546 https://www.cisco.com/c/en/ /solutions/industries/govermuent/us-govemment-solutions-s.-pabV-N�W;f 1019 NASPO Val uePoint DataCom Florida- Cisco Page 2 of 8- LEGAL COMPANY NAME& PARTNER CONTACT PRIMARY BUSINESS ADDRESS INFORMATION Fax:973-577 7 cuSTOMERORDERS: Federal ID*26-2521667 MIn Wang 2001 Route 46 Waterview Pima,Suits 310 Parsippany,NJ 137054 Phonw 973-577-4546 CustSrvaEscALATIONS: Min Wang Phone:073-577-4546 AS]System Integration,Inc. REMIT-TO, 48 Wast 37th Stnmg,4th Floor SDOD SW 75th Avenue,Suite 301 Now York,NY 1001 B Miami,FL 33155 Phone:212-73&0111 Toll F 308-3920 CUSTOMER ORDERS! Fax:212-62"944 Shabin Malik Federal ID#243074058 48 West 37th Strest,4th Flow New York,NY 10018 Phone:212-736-0111 Cast SrvdESCALATIONS, Shahin Malik Phone:212-736-0111 Audio Visual Innovations,Inc. REMIT-TO: 6301 Benjamin Rd.Sulto 101 Cindy Turner Tampa,FL 33634 6301 Benjamin Rd.Suite 101 Phone:813-864-7168 Tampa,FL 3304 Toil Free:800-282-6733 Fax:813-882-95M CUSTOMER ORDERS: Federal[D#%-1 958935 Frank Saitta 6301 Benjamin Rd.Suite 101 Tampa,Ft.33B34 Phone:813-8"716a C Srvc/ESCALATIONS: Audrey Warren Phone;813-884-7160 Carousel industries of North America,Inc. REMIT-TO: 659 South County Trail PO Box B42084 Exeter,RI 02822 Boston,MA 02284 Phone:401-583-7348 Toll Free:8 1-0760 CUSTOMER ORDERS. Fax:401-667-5494 Emma Faucher Federal ID 11602254 10 in Rd North Windsor,CT 06095 Phone:860-263-4567 Cust Srvc/ESCALATIONS., Emma Faucher Phone:860-283-4587 COW Government,LLC REMIT-TO-. 200 N.Milwaukee Ave. GDW Govemment Vernon Hills,1L,60051 75 Remittance Drive,Dept.1351 Phone! 7485 00 Chicago,IL 60675 Toll Frew BOO-ODS-4239 Phone:847-410-6352 Froc 847- 78 Federal ID#38-3679518 CUSTOMER ORDERS: Dan Fagan 200 N.Milwaukee Ave. Vernon Hills,IL,OWBI Phone:312-705-3332 Cast 3nmiESCALATIONS: Dan Fagan Phone:312-705-3332 Centurylink REMIT-TO: 100 Centurylink Drive CanturyLink Monroe,LA 71203 P.O.Box 4786 Phone:850-5 1242 Monroe,LA 71211 Fax:720-2"7853 Federal ID#72-0651161 CUSTOMERORDERS: Michelle Bryant 1313 Blair Stone Road Tallahassee,FL 32301 Phone:&W-509-1670 Costs 1s TIO Michelle Bryant Phone:850-5W1670 https://www.cisco.com/e/en/us/solutions/industries/govemment/us-govemment-solutions-s... P 11 70f 1019 NASPO ValuePoint Dam Florida- Cisco Page 3 of 8' LEGAL COMPANY NAME& PARTNER CONTACT PRIMARY BUSINESS ADDRESS INFORMATION Dimension Data North America,Inc. REMIT-TO., 11006 Rushmore Drive,Suits 300 Sinead Golding Charlotte.NC 28277 11008 Rushmore Drive,Ste,300 Phone:7 220 Charlotte,NC 28277 Fax 661-362-7494 Federal ID 913-2564344 CUSTOMER ORDERS, Ed Lewczyk 8201 Peters Road Plantation,FL 33324 Phone;9S4-401-0602 Cust ES TIONS: Ed Lewczyk Phone;954-401-002 Dyntak Services,Inc. REMIT-TO: 4440 Von Kerman,Suite 200 Darlene Pricher Newport Beach,CA 92000 75 Remittance Drive,Dept.1351 phone:949-271-6700 Chicago,IL 60675 Toll Free:877-803-3291 Phone;860-219-7917 Fax:949-271-6794 Federal ID#1 S4067404 CUSTOMERORDERS: Darlene Pricher 2dnesday St.,Suite 600 Tallahassee,FL 32308 Phone:850-219-7917 Cust Srvc/ESCALATIONS: Darlene Pricher Phone:850-219-7917 Empire Computing and Consulting,Inc. REMIT-TO, 120 N Frederick Ave. David Campos Daytona Beach,FI 32114 120 N Frederick Ave. Phone:368.253-8506 Daytona Beach,Fl 321114 Fax:38&253-6508 Phone:386-25"506 Federal ID#59-3284309 CUSTOMER ORDERS., David Campos 120 N Frederick Ave. Daytona Beach,FI 32114 phone:3BB-253-6506 cusisrvdESCALATIONS: David Campos Phone:380-253-6506 E)densys,Inc. REMIT-TO: 253 Pine Ave.N.,Building B Aileen Guades Oldsmar,FL 34877 253 Pine Ave.N.,Building B Phone:813-855-3909 Oldsmar,FL 34577 Toll F 381-8381 Phone:813-855-3909 Fax 813-&W3922 Federal ID#61-1406639 CUSTOMER ORDERS: Aileen Guedes 253 Pine Ave.H.,Building B Oldsmar,FL U877 Phone;813-855-3909 Cust TIONS: Jackelyn Perez Phone:813-&95-3909 GovGonnection,Inc. REMIT-TO: 732 Mifford Road GovConnectlon,In Merrimack,NH 03D54 P.O.Box 382810 Phone:60"00-0019 Pittsburgh,PA 15250 Tog Free:WO-800-0019 Phone:800-800-0019 Fax:6036B3-1504 Federal ID#52-1837891 CUSTOMER ORDERS: Patrick Leary 732 Milford Road Merrimack,NH OSD54 Phone;WO-BOD-001 9 Cust$mciEsCALATIONS: Patrick Leary Phone:BOD-800-001 9 Grayson Communications Inc. REMIT-TO: 2700 W Cypress Greek Rd.,Ste C110 Jason Goldberg Fort Lauderdale,Fl-33309 2700 W Cypress Creek Rd.,Ste C110 https://www.cisco.com/c/en/us/solutions/industriesJgovernmentius-govermuent-solutions-s...PT'/'a-.j/ ?-Pf 1019 NASPO ValuePoint Datacom Florida-Cisco Page 4 of 8- LEGAL COMPANY NAME& PARTNER CONTACT PRIMARY BUSINESS ADDRESS INFORMATION Phone:964-W2-3801 Fort Lauderdale,FL=09 Fax:964-6W1 610 Phone:954-832-3601 Federal ID#61-1614B92 CUSTOMER ORDERS: Megan Tuzzo 2700 W Cypress Crook Rd.,Ste 0110 Fork Lauderdale.FL 33309 Phone:954-342-1977 Cust SrwdESCALATIONS-. Megan Tuzzo Phone;954-342-1977 Hayes e-Govemment Resources,Inc. REMIT-TO: 2473 Care Drive,Suite 201 Hayes e-Government Re$0=88.Inc. Tallahassee,FL 32308 2473 Care orive,Suite 201 Phone:860-297-0551 Tallahassee,Fl.3230B Toll Free:800-825-9390 Phone:850-297-0651 Fax:850-297-0644 Federal ID 959-3633709 CUSTOMER ORDERS: Marsha Pittman 2473 Care Drive,Suite 201 Tallahassee,FL 32308 Phone:860-297-0551 Cast SwrJESCALATIONS: Melanie\Aalpando Phone:850-297-051 Weight Public Sector,Inc. REMIT-TO, 6820 S.Had Ave. Dewey Hudson Temps,A7 85283 P.O.Box 731072 Phone:480-333-3071 Dallas,TX 75373 Toll Free:846-4448 Phone:800-491-6822 Fax:48D-760-9488 Federal ID#36-3949000 CUSTOMERORDERS: Dewey Hudson 2701 N.Rocky Point Dr.,Ste.300 Tampa,FL 33607 Phone:BOD-491-6822 Cust srverESCALATIO NS: Dewey Hudson Phone:BOD-491-6822 !-Tech Supped,Inc. REMIT-TO, 420 S Orange Ave,Suite 120 Daniel Stockman Orlando,FL 32801 420 S Orange Ave,Suite 120 Phone:407-265-2000 Orlando,FL 32801 Fax:407-667-0797 Phone:407-265-2000 Federal 10#5G-36B6653 CuSTOMERORDERS, Daniel Stockman 420 S Orange Ave,Suits 120 Orlando,FL 32801 Phone:407-265-2000 Cust aridESCALATIO NS: Daniel Stockman Phone:407-265-2000 Mod p,Inc. REMIT-TO: dba CSPi Technology Solutions Peter Kaufman 15DO S Powedine Rd. 1500 S Poweillne Rd. Deerfield Beach,FL 33442 Deerfield Beach,FL 33442 Phone:854-571-4640 Phone:954-571-4640 Toll Free:800-940-1111 Fax:964-571-4700 CUSTOMER ORDERS., Federal ID 9513-2336703 Peter Kaufman 1500 8 Powedine Rd. Deerfield Beach,FL 33442 Phone:954-671-4640 Cust Srvc/ESCALATIO NS: Peter Kaufman Phone:954-571-4540 PCMG,Inc. REMIT-TO: 1 9Q East Map ose Ave. Eva Dobozy EISegundo.CA 90245 File 56327 Phone:800-625-5468 Los Angeles,CA 90074 Toll Free:800-625-5468 Phone:G00.655-6255 x38764 https://www.cisco.com/e/en/us/solutions/industries/goveniment/us-govemment-solutions-s...PqgP3/Rq-Pf 1019 NASPO Value Point DataCoin to - Cisco Page 5 of 8- LEGAL COMPANY NAME& PARTNER CONTACT PRIMARY BUSINESS ADDRESS INFORMATION Fax:703-37"61 Federal ID#95-4518700 CUSTOMER ORDERS, Jishnu Baneqee 14120 Newbrook Drive,Suite 100 Chantilly,VA 20151 Phone!310-22 7 Cust SrycdESCALATIONS: Jishnu Banedee Phone!310-226-4047 PC Spedallsts,Inc. REMIT-TO: dba Technology Integration Group(TIG) Technology Integration Group(TIG) 10240 Flanders Court P.O.Box 85244 San Diego,CA 92121 Son Diego,CA 92186 Phone;85"Basi D00 Phone:85"68-1800 Toll Free:822-858-OMS Fax: 56 784 CUSTOMER ORDERS: Federal ID#95-3825596 Nigel Los 1 DO East Gregory Street Pensacola,FL 32502 Phone:850,439-0900 Cast SrwrdESCALATIONS: Nigel Los Phone:860-439-0900 PC Solutions&Integration,Inc. REMIT-TO: 4937 SW 76 Ave. David Rudnick Miami,FL 33155 4937 S 7 Ave, Phone:305-667-0633 Miami,FL 33155 Fax:305-667-0518 Phone:305-667-0642 Federal ID#05-0798706 CUSTOMER ORDERS: Frank Rodriguez 4937 SW 75 Ave. Miami,FL 33165 Phone:305-667-WAO Cust Srvc(ESCALATIONS: Frank Rodriguez Phone:306-667-0640 Pomeroy IT Solution Sales Company,Inc REMIT-TO: 1020 Petersburg Road Jenny Hahman Hebron,KY 41D48 1020 Petersburg Road Phone:859-586-0600 Hebron,KY 41048 Toll Free:8 72 Phone:859-586-OND Fax:859-5054414 Federal 3D 081-1352158 CUSTOMER ORDERS, Mike Bransby 1020 Petersburg Road Hebron,KY 41048 Phone:859-580-0600 Cust SrvcJESCALATIONS: Mike Bransby Phone;059-68&0000 Presidia Nelsvorked Solutions,LLC REMIT-TO: 7601 Ora Glen Or Suite 100 Laura Sobolowald Greenbelt,MD 20770 7601 Ora Glen Dr Suite 100 Phone:301-313-2000 Greenbelt,MD 20770 Toll Free:888-631-8177 Phone:301-3132115 Fax:301-313-2400 Federal ID#5B-1 867655 CUSTOMER ORDERS: Monica Mier 5337 Millenia Lakes Blvd.,Ste 3130 Orlando,FL 32839 Phone:407-641-0484 Cast Srvc/ESCALATIONS: Monica B Phone;407-641-0484 Progressive Communications,Inc. REMIT TO: 100 Industrial Park Rd. Tarry Pealor Milledgeville GA 31061 100 Industrial Park Rd. Phone:478-45410i I Milledgeville GA 31 DOI Toll Free:BOG-085.3150 Phone:478454-1011 Fax:478-453-7164 Federal 10#58-243`1088 CUSTOMER ORDERS: https://www.cisco.com/c/en/us/solutions/industries/olovemmentlus-govermnent-solutions-s..,Pqg3/t�,jPJ4-Pf 1019 NPO ValuePoint DataCom Florida- Cisco Page 6 of 8- LEGAL COMPANY NAME& PARTNERCONTACT PRIMARY BUSINESS ADDRESS INFORMATION Terry Peallor 100 Industrial Park Rd. Milledgeville GA 31061 Phone:47 54-1011 Oust Srvc/ESCALA71ONS.- Terry Pealor Phone:4784541011 Prosys Information Systems REMIT-TO, 9725 NW 117th Ave.Suite 420 Lilly leming Miami,FL 33178 9725 NW 117th Ave,Suite 420 Phone:878-268-1300 Miami,FL 33178 Toll Free:SM891-81 23 Phone:306-256-8382 Fax:306-253-1124 Federal ID#582302467 CUSTOMER ORDERS: Lilly leming 9725 NW 117th Ave,Suite 420 Mim-A,FL 33178 Phone:305-256-8362 CustSrvdESCALATIONS: Lilly leming Phone:305-256-8382 R2 Unified Technologies,LLC REMIT-TO: 080 N.Federal Hwy,Suite 410 Cristina Taylor Boca Raton,FL 33432 SOON.Federal Hwy,Suite 410 Phone:501-515-MOD Boca on,FL 33432 Fax:661-51&6911 Phone;661-515-6906 Federal ID#26-4280837 CUSTOMER ORDERS: Bob Taylor 980 N.Federal Hwy,Suite 410 Boca Raton,FL 33432 Phonc561-515-6914 Cust SrvcJESCALATIONS: Bob Taylor Phone;561-S15 14 Rance Communications&Electronics,Inc. REMIT-TO: 595 Sheridan Drive Brian Olkowald Tonawanda,NY 14150 595 Sheridan❑ Phone:813-769-6034 Tonawanda.NY 14150 Toll Free:BBS-847-6626 Phone:716-879-8149 Fax:613-080-0498 Federal ID 016-0905765 CUSTOMER ORDERS: Richard Glenn 6364 W Waters Ave,Suite 101 Tamps,FL 33634 Phone:8113-7W6034 Cust SrveJESCALATIONS: Angle Padovani Phone:813-789-6033 Round'rcwer Technofogies MIT•TO: 5906 E.Galbraith Rd,3rd FI Kayla Pitman Cincinnati,OH 46236 6905 E.Galbraith Rd,3rd F1 Phone:613.38&6698 Cincinnati,OH 45236 Toll Free:888-67M752 Fax:513-247-7909 CUSTOMER ORDERS: Federal ID#26-05.97383 KByla Pitman 5905 E.Galbraith Rd,3rd FI Cincinnati,OH 46230 Phone:513-386-OM CustSrvcMSCALATIONS: We Pitman Phone:513-38&6698 SHI International Corp REMIT-TO: 290 Davidson Ave SHI International Corp Somerset,NJ OW73 P.O.Box 8500-41 155 Phow 732-652-4746 Philadelphia,PA 19178 Tell Free!NS-764-8888 Fa)c 732-652-6607 CUSTOMER ORDERS: Federal ID#22-3009648 Florida Team 290 Davidson Ave Somerset,NJ 08873 Phone:800-543-0432 https://www.cisco.com/e/en/us/solutions/industries/govemmentius-govemment-solutions-s... Pfflgly�of 1019 NASPO ValuePoint DataConi Florida- Cisco Page 7 of 8' LEGAL COMPANY NAME& PARTNERCONTACT PRIMARY BUSINESS ADDRESS INFORMATION Costs LOTIONS: Florida Team Phone:800-6430432 Softcholce Corp tion MIT TO: 314 West Superior Street,Suite 301 Accounts Payable Chicago,IL 60654 166M Collections Center Drive Phone:312-655-9002 Chicago,IL 60693 Toll Free:800-26B-763B Phone:888-549-7638 Fax:877-310-7639 Federal ID#13-3827773 CUSTOMER ORDE Dave Tornke 314 West Superior Street Suite 301 Chicago,IL 60664 Phone:312-655-9162 Cust SirvelESCALATIO NS, Dave Tomke Phone:312-655-9162 Strategic Product and SenAces,LLC. REMIT-TO: I NOO Old Alaberna Rd.Conn.,Ste.100 Matt Merriman Alpharetta,GA 30022 10400 Old Alabama Rd.Conn.,Ste.100 Phone:678456-6768 Alpharetta,GA 3W22 Toll Free:877-462-3227 Phone:678-45&9740 Fax:678 756 Federal ID#46-3077538 CUSTOMER ORDERS: Tracey Wilson 10400 Old Alabama Rd.Conn.,Ste.100 Alpharetta,GA 22 Phone:678458-6788 CustSrucIESCALATION& Meghan Brown Phone:67 &6768 United Dada Technologies REMIT-TO: 81125 N2 Temace Martha Fleshes Doral,FL 33172 P.O.Box 8W001,Dep W 0627 Phone:33 Doral,Fl-33172 Toll Free:8OO-882-9910 Phone:30&882-0435 Fax:305-882-M6 Federal ID#65-0666138 CUSTOMER ORDERS: Jason Matter 8825 NW 21 Terrace Doral,FL 33172 Phone:305-882-13435 Cust Srvc/ESCALATIONS: Hells Boca Phare:305-882-0435 Veytec,Inc. REMIT-TO: 2418 Silver Star Road Lee Ramey Orlando,FL 32804 Controller Phone:407-849-6391 2418 Silver Star Road Fax:407-B49-D461 Orlando,FL 32604 Federal 0#59-1741135 Phone:407-849-5391 CUSTOMER ORDERS: Eddie Perry 2418 Silver Star Road Orlando,FL 32804 Phone:407490-6391 Cost SrvcIESCALATIDNS; Eddie Perry Phone:407-849-6391 World Wide Terhndogy,Inc. RRMIT-TO: SO Weldon Parkway Carol Harting Maryland Heights,MO 63043 60 Weldon Parkway Phone:314910-1400 Maryland Heights,MO 83043 Toll Free:800-432-7008 Fax:314-919-1420 CUSTOMER ORDERS, Federal ID 1912895 Wes Chambers 60 Weldon Parkway Maryland HsIghts,MO 83043 Phone:813-421-6089 Cust Srvc/ESCALATIONS- https://www.cisco.com/c/entus/solutions/industries/govemmentius-govemment-solutions-s... Pfflj/)A0f 1019 NASPO ValuePoint Dam Flori&- Cisco Page 8 of 8- LEGAL COMPANY NAME& PARTNER CONTACT PRIMARY BUSINESS ADDRESS INFORMATION Carol Harting Phone!314-995-6103 Information For News&Alerts Support About Cisco Small Business Newsroom Downloads Investor Relations Midsize Business slogs Documentation Corporate Social Responsibil Service,Provider Field Notices Environmental Su inability Communities Trust and Transparency Center Industries Security Advisories DavNet There's Never Been A Sonar Time Technology Trends Looming Network Marketplace Cloud Support Community Camara Concis Internet of Things(loT) Search Jobs Contact Cisco Software Defined Networking(SDN) Video Portal We Are Clam Meet our Partners Programs Find a Reaeller Cisco Designated AP Program Cisco Powered Financing Options Contacts 11+1 Feedback I Help I Site Map I Terms 8,Conditions I Privacy Statement I Cookie Polley I Trademarks haps://www.cisco.com/e/en/us/solutions/industries/clovemment/us-govenunent-solutions-s..P aW4ZQ4 Zf 1019 PURCHASE ORDER CITY OF BOYNTON BEACH, FLORIDA PROCUREMENT SERVICES DEPARTMENT 100 EAST BOYNTON BEACH BOULEVARD P.O. BOX 310 P.O. : 180465 BOY # NTON BEACH, FLORIDA 33425-0310 DATE: 11/14/17 VENDOR 12407 SHIP TO: TO: PRINTING CORP. OF THE AMERICAS City of Boynton Beach 620 SW 12TH AVENUE CITY MANAGER OFFICE POMPANO BEACH, FL 33069 100 E. BOYNTON BCH BLVD BOYNTON BEACH, FL 33435 REQUISITION NO, 70174 ORDERING DEPARTMENTFINANCE/LK DA'rE NEEDED! 1310 NO- 0 _TlsSON APPROVED,mm__s EXTENDED LI NE# QUANTITY LTO M ITEM O. AND DESCRIPTION UNIT COST COST 1 15476. 00 DL PRINT 2018 CITY OF BOYNTON BEACH 1. 0000 15476.00 CALENDAR PROVIDE PROOFS, DELIVER PROOFS & PRESS RUN, INCLUDING .H114:18m-Iw' . FOR ESTI MATED::AMOUNT- OF 26,50Q: C.-OPIE's m��:@.'$0,5'8401_ 2 918 , 00 DL MATLING SERV.ICES:: F.OR PR'EPARI-NG'..':...:m 1. 0000 918. 00 AP 25, �b&. CAL 4 S .POR MAILING @ $0 :036/ 3 1. 00 EA ]DELI R. R6MINING 500 C <0001 .00 TTHE CITY TX.:� FULL ASC® CE WITH THE P R ICES, � SPECIFICATTON9, TERMS AND CONDITIONS-...OF BTD NO: D0.1-1210-16/I T.' . . . . . . . . .... sm . . . . . . .. . . . . . . ..... PLEASE. COO RDINATE ::ALL SERVICES ELEANOR XRU9ELL' 'COMMUUICATIONS. MANAGE TEL-7i :561-142-6010'.": . . . . . . . . sm 77 �T _ 9 PROCUREMENT SERVICES;, P.O. TOTAL- 163 9�4.00� ACCOUNT NO. PROJECT 001-1212-519.47-10 PURCHASING Page 128 of 1019 1 I W CD Q i Ln H l .Y >`a�..,a� 3 t it s� I � s I ! { I 14 1VP04 Ln m ! e•i �i s-9 ,,� ?int C/1 0 1 H ,{lit,all 1 Pi 1 t J�1 `viv`n §� fJ CJ j + I 1 F-1 H 0 1 IH t G3 C`° I H I Fi 1 H` I �'i d '60 as 1 1 7t r f 1 I H A 1 S,- IX I ! Cal ! H 04 M1 i [a3 H I u 1 , u OZ H H 1 PR to Go ozmzz 1 H1-!HHHF°! S� al H Up v it9 H iia + ! w KQ MOM I #1a m 1 H te$F-t H H H Cd] 4 H7.4 HHH 0 F14 H m °m0o N 0 1 04 tq a Em ®p .® .m T got .. .. ! H " H I Ln i ill 1 E-f lr-f 1 aA!7�$ S� 1 l04 1 NA or 04 H C4 m 1a 0 1 HMO a, I x^ CQ ' 1 1 Page 129 of 1019 CITY OF BOYNTON BEACH REQUEST FOR PURCHASE OVER 000 9 Date: 11/14/2017 Requesting Department: it is Office Contact Person: Eleanor Krusell Explanati lon for Purchase: f IrytlP� mailings for the City's01 I r. rir�tin r . o h rias Source for Purchase (check and attach backup r 1 r ): Throe Written Quotations GSA State Contract PRIDE/RESPECT SNAPS Sole Source Piggy-Back udeted Item Emergency Purchase Other Contract r; Bid No. 001-1210-18/IT !VOTE: Pricing proposal for purchase must be presented in the same detail contained within the contract. Fund Source rPurchase: 001-1212-519-47-10 Approvals: Department Hea. Date Purchasing Agent . 97 — t e I Asst City Manager Date City er Date Form Revised 02101102 Page 130 of 1019 INT-3 OP ID.,VH CERTIFICATE OF LIABILITY INSURANCEDATE IN YY) 1111012017 THIS CERTIFICATEIS ISSUED AS A MATTER OF INFORMATION TIO LY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE NOT AFFIRMATIVELY CN NEGATIVELY AMEND, EXrEND OR ALTER THE COVERAGE AFFORDED Y THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONS71TUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED FR TE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT. If the certificate hold I$ nADDITIONAL IN6USED,the policy(les)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an ondomement. A statement an this certificate does not confer rights to the COrtificate holder In lieu of such ndor ej. PER coarrAc owns Brown of Florida,Inc NAME, Michael A.Melim Suits 400 INo,Ext), 1- -2 6 F 7401 Forum EL ��;66i-666-2313 West Palm Beach,FL 33401 Michael A.Melim IN�u �t�l AFFCR ��c� � NAIL INSURERA-Am C t� i f In 2 2 INSURED rinun Corp of The acays- INSURER :Natril Fire Ing C o of Hartford Bindery 4 Printing,Inc. 20 SW 12th Avenue INSURER c:Continental Cusyr OR Pompano Beach,FL 33069 INSURER o,FFVA Mutual Insurance Co ;0355 INSU - INSURER r COVERAGES CERTIFICATE REVISION THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT INTIM RESPECT TO WHICH TNS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHO Y HAVE BEEN REDUCED BY PAIL!CLAIMS. INR r IS N=VD0rrYYYMMt LIMITLTR E OF INSU NCE POLICYINU EMMERCIAL GENE L LIABILITYRRENCE 1,0011,00 CLAIMS-MADE I �� I OCCUR 026977332a RTF ce $ 100,00 y ens rson) S 5,000 &.ADV INJURY $ 1,000,00 UEN1AGGREGATE LIMIT APPLIES PER: OES�E LAGCRE TE � 2, Q, LILY PRO PRODUCTS-COMPIOPAGO 5 2,400,00 PRO= ��L El OTHER: ` $ AUTOMOBILE LIABILITY W751NE0 ALE LIM $ Edd 8 ANY AUTO BODILY INJURY(Ret parson) S ,ALL O ED SCHEDULED AUT AUTOS BODILY INJURY'(Peri 'dent) S HIREDAUTOS NON-OWNED ED PROPEFn DA ADE $ Per a ent $ UMBRELLA R OCCUR EACHOCCURRENCE 5 1, aa,a C EXCESS U CLAIMS-MADE 025977 6 1213°112016 AGGREGATE tE S 1'000,0 DED -iETEtdTIC3N$ $ WO COMPENSATION _AND EARS# °L ! IJP'E ER ANY PROERIETORIIA'ARTNER! CUTIVE VON 00027 9201 1213112016 EACH $ 500,00 OFFICERr EMBER EXCLUDED? NIA _ IAaanda4�ry In Nri} SE-EA EMPLOYE $ 50000 ifyyes,de unrQ7E5f RIPTION OF OPERATIONS below SE-POLI UGIT S a , a DESCRIP71ON OF OPERATIONS I LOCATIONS I ,SIC 'S SAGORD 11D5 a Additional Reffoirks Schedule,may be attached N move space is requinde Ci of nton each i included Additional Insured with spec to n r t Liability. CERTIFICATE HOLDER CANCELLATION CITYBOY SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City Of Boynton Beach THE EXPIRATION DATE THEREOF, NOITDE LL BE DELIVERED IN PO Box 310 ACCORDANCE POLICY PROVISIONS. Boynton Beach,FL 33425 AUTHOREMID REPRE$ TAT1VE 1966-2014 ACORD CORPORATION. All rights reserved. CORD 25(2014/01) The ACORD metria and logo are registered marks of ACCR Page 131 of 1019 CUSTOMER NUMBER: 601576 RUN DATE: 11-09-17 ALLSTATE BUSINESS INSURANCE CENTER 2775 SANDERS RD STE EIVI NORTEBROOK® IL 60062 THE CITY OF BOYNTON BEACH PO BOX 310 BOYNTON BEACH, FL 33425.0310 Certificate CDPY Page 132 of 1019 CERTIFICATE OF INSURANCE Cl CWA02 10 11 This certificate is issued for informational purposes only. It certifies that the policies listed in this document have been issued to the Named Insured. It does not grant any rights to any party nor can it be used, in any way, to modify coverage provided by such policies.Alteration of this certificated not change the terms, exclusions or conditions of such policies. Coverage is subject to the provisions of the policies, including any exclusions or conditions, regard- less of the provisions of any other contract, such as between the certificate holder and the Named Insured. The limits shown below are the limits provided at the policy inception.Subsequent paid claims may reduce these limits. C CortirKate Holder Named Insumd; Named In r"d' Co"Po �'T'ON OF "'H "P E R S I�C :1 su =H am THE CITY OF' BOYNTON BEACH PRI�NTING CORPORATION OF' THE THE FPOB�O'X 310 AMERICAS, IKC. RO�ZXT� BOYNTON BEACH, FL 33425-0310 � 620 SW 12TH AVE 069_4 POMPANO BEACH E'L 33069-4526 Automobile Liability Insurer Name: Allstate Insurance Co ran Poll -Number 648161'767 ny Auto 2-Owned Autos C7niy ®-Owned Priv.Pass,Autos Only 4-Owned Autos Other 1-han Priv, 5-Owned Autos Subject to No Pass.Autos ON X Fault 6-Owned Autos Subject to a Cornpuisory UM Law 7-S ed call Desciibed Attu s Hired Autos,O i n 11 9- Non-owned Autos ON Policy Effective Date: 0425-2017 Poll Expimflon Date- 04-25-2018 L'imlts Of $ 1,000,000 Combined Sinn ie Limit(each a0dent) Insurance: 81 Per Person BI Per Acadentmmmmmm PD Per Accident De ption of Opemtions/Lomtions/Vehidest Endomeme!!!!i2l!!! al P 'sio -----— THIS CERTIFICATE DOES NOT GRANT ANY COVERAGE OR RIGHTS TO THE CERTIFICATE HOLDER. IF THIS CERTIFICATE INDICATES THAT THE CERTIFICATE HOLDER IS AN ADDITIONAL INSURED, THE POLICY(IES) MUST EITHER BE ENDORSED OR CONTAIN SPECIFIC LANGUAGE PROVIDING THE CERTIFICATE HOLDER WITH ADDITIONAL INSURED STAT US.THE CERTIFICATE HOLDEN I S AN ADDITIONAL INSURED ONLY Y TO THE EXT EN T INDICATED IN SUCH POLICY LANGUAGE OR ENDORSEMENT. Producer ALLSTATE BUSINESS INSURANCE CENTER AiAhofted Ropresentatim Date: 11-09-17 Includes copyrighted material of Insurance Services Office, Inc.,with its permission Cl CWA02 10 11 Allstate Insurance Company Page I of I Ce1e Copy Page 133 of 1019 Krasnoff, Leah From: Triestman,Ilyse Sent: Wednesday, November 08, 2017 3:07 PM To: Krasnoff, Leah Cc: Krusell, Eleanor Subject: PLEASE ENTER NEW REQ -CALENDAR PRINTING AND MAILING SERVICES Attachments: Authority for S Konecky to act as Agent for PCA - letter 11.7.17. f, Bid No. 001-1210-18-rT - Calendar Printing and Mailing Services L. F,Tabulation Sheet Calendar Printing and Mailing-FINAL.As Good afternoon Leah— At your soonest convenience, kindly enter a requisition for line it Lms 1,2 and 4 on the attached tabulation. Vendor: Printing Corporation of America. (They should be in the system as we've done business with them in the past.) I've already reached out to them requesting their certificate of insurance. Upon receipt, I'll forward same to you for further processing. Please charge these lines to: Printing and Binding: 001-1212-519.12-47-10 Please put the following comments in the body of the PO: "In full accordance with the prices, specifications,terms and conditions of Bid No.001-1210-1 /IT. Please coordinate all services with Eleanor Krusell, Communications Manager,Tel:561-742-6010." If you have any questions,concerns, or need any additional documentation, please let me know.Thanks, Ilyse llyse Triestman, CPP 7, CPPB, FCCN Purchasing Manager Financial Services City of Boynton Beach 100 E. Boynton Beach Blvd, Boynton Beach, Florida 33435 561-742-6322 -93 Triestrnanl@bbfl,us http://ww%v,boynton-beach,org/ 1:2 M America's Gateway to the Gutfstream Please be advised that Florida has a broad public records law and all correspondence to me via email may be subject to disclosure.Under Florida records law, email addresses are public records.Therefore,your e-mail communication and your e-mail address may be subject to public disclosure, Page 134 of 1019 03 C)9 3 Mc a LN A - m m 11 Z 0 t3 r- PCC M m �29 Im 080 Z -00 0 &Z 3'. do m MwNm rn C)Un V 0 mh a m —am M m a- 6 n 0 z 2 —;.K 0 to M T ta =r z J03 M 0-n 'm z z VG) Cd T 39 a M m m > 0 C) m Om 0CS m m m ;0 > ZI, cn G) m is bt o m rr m m 'a a (a ca C9 Z p 0 k 1 9 rn z rr, T 46Rc mlp;is � -a m rr 0 mace IS R I A mcn m m er, CA psi O V CM) 0vs th X ch Cn O 22 PS 2m m age 135 of 1019 rn 028 go M K M)2 T) y v, 09 PIR NO K PCC m I .. mm z >1 0 8 0 z 2 w M m X mm 0 N Ln ca c c 7 m-0 r cn z W'c m cl U) 0 z z rT rr m > 9 z m rr m M E: an z 0 m m m� m z 100 'a cm 20 Frn 9 0 Z r. a 0 w:6 m ca 0 m m > m -G.;'m F 4 0 9 CA U3:E 0 eA (h (a r- z -0 x NY mz 0 :d mc z 0A m 0 h z co C3 .4 mrn z M MIR, 0 —a co & -< -< -< Pm a, rr m rr m cr, CA ct W S. 0,6-;Rl g 0- 0 m �z m -4 2M GG OR z m en rc m m m m cn M M 0 cn CA LO r-:�p ig z 0 0 t six 116 S� m &0I -- I z !g o Kia rr ro x A z C= 59 0 cn0 0 2 22 Z z Mage 136 of 1019 } WE FRIMT FOR THE W0MILD November 7,2017 City of Boynton Beach Attn: ly ri t ate Purchasingr Financial 100 E Boynton Beach l Boynton ear ,FL 33435 Dear llyse Tries: Our sales associate,Steven Konecky,is authorizedby Jan Had Tuchmaii to submit offers on behalf of Printing Corpof(he Americas a legally bind the flrm in a Contract. Sincerely, Jan PriutingofAmericas President/Owner PRINTING CORPORATION OF THE AMERICAS, . 620&K 12th Avenue Pompano BGacn,Florida 33069 TeL'954.7 1:81€0 Faso;954181.8421 €L•prep0po3printing.com Page 137 of 1019 a + � t� bf coo FU r z ➢11 IM + y t« AU, Is.x tie loops ts, 'n ' ayv�'{ Tgg r` ir ,I I { s� IP �.� fy I R t FMA , �, ,'+` 5r ' 'mtiN " k\6 �j a �64l202412.2#i.9�9001821� Page 138 of 1019 The City of Boynton Beach Finance/Procurement Services 100 E.Boynton Beach Boulevard P.0.Box 310 Boynton Beach,Florida 33425-0310 Telephone: (5611742-6310 FAX.- (561)742-6316 INVITATION FOR CALENDAR PRINTING ISERVICES I No.: 001-1210-181IT Sealed i will be received in PROCUREMENT SERVICES, Cityof Boynton Beach, 100 E. Boynton ai r , or mail to P.O. Box 310, Boynton Beach, Florida - r m November , rP.M. Time). Bids will be opened i SERVICES-CITY 2ND FLOOR unless otherwise i n . INTERESTEDATTENTION ALL Copies of this solicitation packageobtained from t r at Onvia www.demandstar.com or by calling 1-800-711-1712. Demandster distributes the City's solicitations rough electronic download. If you prefer that a copy be mailedmi ., please contact the City's r ca nt Division 1 74 n ) who obtain copies i solicitation from sources other than Demandstar or the City'sr c r nt Services ivi i n may potentially risk not receiving certainissued as a result of the solicitation. Bidders ll submit inal and two (2) photocopies of the completed bid package in a sealedenvelope r above. The i p Bid Number, and timen date of the Bidin ll be clearly marked on the outside of theI m l . Facsimile r electronicrsshall not be accepted- All Bids will be publicly opened. Bidsreceived after the assignedt i ill NOT be considered. r r nt Services time stamp Il be conclusive as to the timeliness f filing. The CityBoynton Beach is not responsible for the U.S. Mail or private couriers in regard to it being deliveredspecified time that Bids can be considered. T i reserves the right to consider Bids that have been determinedby the i o be received late due to mishandling i r receipt o ids and prior to awardin . Bidders y not withdraw their Bid for a periodf ninety I n r days after the day set for the opening Bids. Sealedi or proposals received y the Cityin response to an invitation t [d are exempt from public records dincl sur requirements until the Cityprovides notice f decision or thirty (30) afterdays the opening f the ro I i . If the Cityrejects all bids or proposals submittedin response o an invitation o bid or request for proposals and the Cityconcurrently provides (00202412.2306-9W1821) l Page 139 of 1019 noticeits intent to reissue i ive solicitation, the rejected bidsr proposals remain exempt from publici l r til such time-asi r vides notice of a decision r intendedi ion concerning the competitive licit i r untilt it withdraws reissued ( ive solicitation. A bi r I, or reply is not exempt for longer than twelve (1 r the initial City noticerejecting II i proposals, or replies. for bid r proposal documents shouldi to the CityClerk's i inspected withoutcharge, t a chargewill be incurred to obtaincopies. SILENCECONE OF Pursuant to Palmion 2-355 after the deadline to respond to thisi , membersthe CityCommissionr prohibited r communicating dit I r indirectly wit biddersregarding particular request for proposal, r r qualification, ! competitive li it i ii such timei i i (1) awards or approves contract, (2) rejall responses, r ( ) otherwise takes actionis the solicitation process. Improper i ( rin is "Cone of Silence' period may result in a penalty as outlined in (m Beach County Code Section2-357 SCOPE OF : purposeThe of this i is to solicit firm pricingfor printing and mailingservices, including postager the 2018i of Boynton Beach Calendar. Contact: City of Boynton BeachrServices 100 E. Boynton Beach l Boynton Beach, FIL 33435 Ilyse Triestman, Purchasing r, E-mail. tri i (561) 742-6322 FRIDAY,Office Hours: MONDAY— (OM4124121 30&9W]8211 Page 140 of 1019 CALENDAR PRINTING AND MAILING SERVICES BID No.: 0011-12110-1181IT SPECIFICATIONS The following specifications are for the 2018 Calendar Printing, Mailing Preparation Services and Mailing. For reference, the past two Annual Reports and Calendars may be viewed on-line at: B201 and 16Calendar. PLEASENOTE.- THIS YEAR'S CALENDAR WILL NOT INCLUDE AN ANNUAL REPORT AS SHOWN ON THESE EXAMPLES. Please place a check mark (-/) on the blank line next to each it if a specification is met. If exception is taken (alternatives), bidder must explain using a separate sheet of paper. Bidder must submitS138Ciflcations "check-off"sheets with the bid proposal in order for a bid to be considered. Please note. Delivery dates are of the utmost importance. If your company cannot meet the scheduled dates, please do not submit a bid. In addition, the City requires, due to the tight timeline of this project, that no components of the bid will be sub-contracted. PRINTING: GENE L SPECIFICATIONS: Y7,Flat size: 18" tall x 12"wide Folded size: 9"tall x 12" wide CK COVER PAGE: 4" extended tab; perforated; two glue dots adhered on interior ide folded upward toward centerfold (see 2017 calendar.) 24 pages, plus 4 page cover PAPER: BA 24 white coated cover stock; (silk, satin, velvet, etc.) INSIDE,10AGES k;;7 JOD 100#white coated text stock; (silk, satin, velvet, etc.) (00202412.2 3064WIS211 3 THIS PAGE TO BE SUBMITTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE. Page 141 of 1019 INK: 7 41 4 Process +satin coat OGV. full bleed INSIDE PAGES 4/4 Process + satin coat SGV (two sided), full bleed PROOFS: V/Wlthin 2 days (48 hours) after receipt of electronic file from City, printer must hand- delivered to City Hall, a hard copy laser proof including or marks and wait for City's _Za rova' of proof to return to printer Prior to delivery to it Hall, printer must send an electronic proof to designer via an online transfer system PRESS UN. 0. 7P inter guarantees a minimum of 26,500 printed copies v' 7 inal printing and mailing must be completed no more than fourteen (14) calendar days (not including weekends and Thanksgiving holidays of Thursday, November 23 and Friday, November 24) after proof approval by Director of Public Communications and arketing V/p,mrinter must trim, score, fold, collate, staple and drill a 1/8" hole at the bottom of each calendar MERVICES: - i to provide Excel spreadsheet of addresses (this may vary based on valid /ddresses) Printer to sort and dismiss addresses that do not meet mailing requirements NCOA and /W,O,ASS certified nter must imprint names/addresses on calendar(no labels) I Printer must sort calendars to guarantee the most cost-effective method and time- effective mailing of calendars for lowest postage rates and best schedule; carrier-route or walk sqqgence (ate WA12.230&9W18211 4 THIS PAGE TO BE SUBMITTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE. Page 142 of 1019 MAILING: 9rinter must utilize their bulk rate permit -City will provide check to vendor for bulk mailing service, payable to US Postmaster nnter must hand-delivered to the US Post Office, 3200 Summit Blvd- West Palm Beath, FL 33416. DELIVERY OF REMAINING CALENDARS: Printer must deliver remaining calendars, boxed (50 per box) to City of Boynton Beach, 100 E. Boynton Beach Blvd, SAMPLES: rinter must submit a sample of the actual paper to be utilized to print the calendar with /1 iuil Printer must submit with its bid at least one (1) example of full-color work printed on V � its bd sbmtta P proposed paper PRICING: Prices to remain firm through January 31, 2018. THE CITYRESERVES THE RIGHT TO PURCHASE ADDITIONAL rIVANTITIES IFNEEDED. ANTICIPATED SCHEDULE: AWARD SCHEDULE November 8* City awards bid RECEIVE AND SORT ADDRESSESPROVID POSTAGE COSTS SCHEDULE November 8: City sends purchase order to printer November 8: City sends electronic file of addresses (in Excel) to printer November 9: Printer must complete sorting of addresses to guarantee most cost-effective method and time-effective mailing of calendars November 9, Printer must notify city of estimate postage costs November 9: City overnights; check (made out to US Postmaster) for postage costs November 10: Printer must deliver check (made out to US Postmaster) for postage costs The City does not expect to vary the proof and print schedules listed below. However, the City reserves the right to vary the proof and print schedules for unforeseen reasons. Regardless, the final printing must be completed no more than fourteen (14) calendar days (not including weekends and the Thanksgiving holidays of Thursday, November 23 and Friday, November 24) from Final proof approval by City. (OMM122 306-9001821) 5 THIS PAGE TO BE SUBMITTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE. Page 143 of 1019 PROOF SCHEDULE November 1 S. City sends electronic file of print-ready file to printer November 17- Printer must send an electronic proof to designer and hand-deliver a hard copy laser proof to City of Boynton Beach, 100 E. Boynton Beach Blvd.; PRINT SCHEDULE December 8: Finished calendars, addressed and sorted, must be hand-delivered to US Post to 3200 Summit Blvd, West Palm Beach, FL 33416, for distribution DELIVERY OF REMAINING CALENDARS December 8: Remaining calendars must be boxed (50 per box) and delivered to the City of Boynton Beach, 100 E. Boynton Beach Blvd THE REMAINDER OF THE PAGE IS INTENTIONALLY LEFT BLANK 2413.2306 ,$z1) 6 THIS PAGE TO BE SUBMITTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE. Page 144 of 1019 GENERAL CONDITIONS FOR BIDDERS FAMILIARITY WITH LAWS: The bidder is presumed to have full knowledge of and be in complian with all Federal, State, and Local laws, ordinances, rules, and regulations that in any manner affect the equipment and the services provided to the City. Ignorance on the part of the bidder illi no way relieve bidder of responsibility to adhere to such regulations. BID FORMS. The bidder will submit a bid on the bid forms provided. All bid prices, amounts and descriptive information must be legibly entered. The bidder must state the price and the time of delivery for is they propose to deliver the equipment or service requested. The bidder IS required to be licensed to do business as an individual, partnership or corporation in the State of Florida. Place all required bid forms in a sealed envelope that has the company's name and address, proposal title, number, proposal date and time on the outside of the sealed envelope. Proposals not submitted on appropriate proposal forms may be rejected. All proposals are subject to the conditions specified herein. Proposals is do not comply with these conditions are subject to rejection. EXECUTION OF BID: Proposal must contain an original signature of an authorized representative in the space provided on all affidavits and proposal sheets. NO BID: If not submitting a proposal, respond by returning one copy of the 'STATEMENT OF NO BID" and explain the reason by indicating one of the reasons listed or int space provided. Repeated failure to quote without sufficient justification shall be cause for removal of the vendor's name from the mailing list. NOTE: To qualify as a respondent, bidder must submit a "NO BID" and it must be received no later than the stated bid receiving date and hour. BID DEADLINE- It is the bidder's responsibility to assure that the bid is delivered at the proper time and place prior to the bid deadline. The City of Boynton Beach is not responsible for the U.S. it or private couriers in regard to mail in delivered by a specified time so that a proposal can be considered. Bids which for any reason are delivered by the deadline will not be considered. If no award has been made, the City reserves the right to consider bid8th t have been determined by the City to be received late due to mishandling by the City after receipt of the bid. Offers by telegram or telephone are not acceptable. RIGHT TO REJECT BID: The City reserves the right to reject any or all bids, to waive technical errors, or to accept a portion of any bids that are deemed to be the most responsive, responsible bidder(s) which represents the'most advaninin tageous bid to the City. In detenng the "most advantageous bid", price, quantifiable factors, and other factors are considered. Such factors include but are not limited to specifications; delivery requirements, the initial purchase price, life expectancy; cost of maintenance and operation; operating efficiency,, training requirements; disposal value; and other factors contributing to the overall acquisition cost of an it Consideration may be given, but is not necessarily limited to conformity to the specifications; including timely delivery; product warranty; a bidder's proposed service; ability to suppI y and provide service; delivery to required schedules and past performances in other contracts with the City or other government entities. (DMM412.23 1821) 7 City of Boynton each-001-1210-18/IT Page 145 of 1019 RIGHTS OF THE CITY., The City expressly reserves the right to: A. Waive as an informality, minor deviations from specifications at a lower price than the most responsive, responsible bidder meeting all aspects of the specifications and consider it, if it is determined that total cost is lower and the overall function is improved or not impaired', B. Waive any defect, irregularity or informality in any bid or bidding procedure; C. Reject or cancel any or all bids; D. Reissue an Invitation to Bid; E. Extend the bid deadline time and date; F. Procure any item by other means; G. Increase or decrease the quantity specified in the Invitation to Bid; H. Consider and accept an alternate bid as provided herein when most advantageous to the City. _STANDARDS&.: Factors to be considered in determining whether the standard of responsibility has been met include whether a prospective bidder has: A. Available the appropriate financial, material, equipment, facility and personnel resources and expertise, or the ability to obtain such, necessary to indicate its capability to meet all contractual requirements; B. A satisfactory record of performance; C. A satisfactory record fittegrity; D. Qualified legally to Contract within the State of Florida and the City of Boynton Beach; ESupplied all necessary information in connection with the inquiry concerning responsibility. RE Bidders must furnish all information I N F Rr�N�A N D.D E R E E TU Furtl rm LIT P IV C 'PT 0 T'0 S req es ed in the space_ p vid d n the bid f her, as may be specified elsewhere, each u er must su mit s ro e 0 bidd b for bid evaluation cuts, ske ches, and descriptive literature and technical specifications oovering the products offered. Reference to literature submitted with a previous bid or on file with the buyer will not satisfy this provision. INT LR ications should be _PRETATIONS-. Any questions concerning conditions and specif directed to this office in writing no later than ten (10) days prior to the bid deadline. Inquiries must reference the date by which the bid is to be received. Co IFLICT OF INTEREST, The award hereunder is subject to all conflick of interest provisions oft City of Boynton Beach, Palm Beach County, of the State of Florida. ADDITIONAL QUANTITIES, The City reserves the right to acquire additional quantities of the bid products or services at the prices bid inti invitation. If additional quantities are not acceptable, the bid sheets must be noted "BID IS FOR SPECIFIED QUANTITY ONLY". (00M2412..230&9M1821) 8 City of Boynton each—001-1210-18/1T Page 146 of 1019 SAMPLES: Samples fittems, when called for, must be furnished free of expense, and if not used, tested or destroyed, upon request, will be returned at the bidders expense. Request for the return of samples may be made within ten (10) days following the bid deadline. Each individual sample must be labeled with the bidders name, manufacturers brand name and number, and it reference, DEMONSTRA. T1.0—N.S.- Performance of the equipment/services upon request can be deemed a part of the evaluation process in determining the award of bidder. Demonstrations of the merits of the equipment/services that meet City requirements shall be requested by Procurement Services. Equipment demonstrated shall be a minimum of one (1) year old. All required staff, to be assigned per the individual bid product or service application, will form the Bid Award Committee to evaluate and submit a group award recommendation. The City reserves the right to make separate and independent awards based on its needs and the combined evaluation results. SUBCONTRACTING: If a bidder subcontracts any portion of a Contract for any reason, the bidder must state the name and address of the subcontractor and the name of the person to be contacted on the attached "Schedule of Subcontractors". The City of Boynton Beach reserves the right to accept or reject any or all bids wherein a subcontractor is named and to make the award to the bidder, who, in the opinion of the City, will be in the best interest of and/or most advantageous tot City. The City also reserves the right to reject a bid of any bidder if the bid names a subcontractor who has previously failed in the proper performance of an award or failed to deliver on time Contracts of a similar nature, or who is not in a position to perform properly under this award. The City reserves all rights in order to make a determination as to the foregoing. ADDENDA: From time to time, the City may issue an addendum to change the intent or to clarify the meaning of the Contract documents. Since all addenda are available to bidders at Procurement Services, it is each bidders responsibility to check with Procurement Services and immediately secure all addenda before submitting bids. It is the usual practice for the City to it an addendum to known bidders, but it cannot be guaranteed that all bidders will receive ALL addenda in this manner. Each bidder shall acknowledge receipt of ALL addenda by notation on the bid and shall adhere to all requirements specified in each addendum prior to submission of the bid. ESCALATOR CLAUSE: Any bid is is submitted subject to an escalator clause will be rejected. EXCEPTIONS: incorporation in a t)id of exceptions to any portion(s), oft Contract documents may invalidate the bid. Exceptions to the Technical and Special Provisions shall be clearly and specifically noted in the bidder's proposal on a separate sheet marked "EXCEPTIONS TO THE SPECIFICATIONS" and this sheet shall be attached to the bid. The use of bidders standard forms, or the inclusion of manufacturer's printed documents shall not be construed as constituting an exception within the intent of the Contract documents. ALTERNATES: Where a base bid is provided for, the bidder shall submit a bid on the base bid and may exercise their own prerogative in submitting a bid on alternate items. The Owner reserves the right to accept or reject the alternates or base bid or any combination thereof. The Owner, or a representative, further reserves the unqualified right to determine whether any particular item or it of material, equipment, or the like, is an approved equal, and reserves the unqualified right to a final decision regarding the approval or rejection of the same. [00202412.23 90016211 9 City of Boynton Beach—001-1210-18/[T Page 147 of 1019 Items may be tested for compliance with specificationsunder the direction of appropriatetesting laboratories. The data derivfrom any tests for compliance it specifications r public records and open to exami i n thereto in accordancei tr 119, FloridaStatutes. Items deliverednot conforming specifications may be rejectedn returned at vendoesexpense. These items and items not delivered as r delivery date in the bidr Purchase Order may result in the i in found in defaultin which event any and all procurement costs may be charged against the defaulted violation f these stipulationsI result in vendor's name beingremoved from the Cityf Boynton Beach'svendor ilinl list. I T : In case of any doubt or difference of opinion as to the items to be furnished hereunder, t ci r f the Cityr shall be final and bindingof i . ANTITRUSTTI : In submittingi to thei y t n Beach, the bidder ;ffers andif the bidis accepted, the bidder will convey, ll, assign or transfer to the City o f all rights, title n interest in and to all causes of action it may now or hereafterit under the antitrust laws of the Unitedt o State Iri for price fixing relating to the partis I r commodities r services purchasedr acquired by the City Boynton Beach. At the i of Boyntonis i n, such assignment shall be made and become effective at the timethe purchasingagency tenders final payment to the bidder. 2OVERNMENTAL RESTRICTIONS. In the event any governmental restrictions y be imposed whichI i te alteration of the material, quality, workmanship or performance the items offeredn this r prior to their delivery, it shall be the responsibility of the successful bidder to notifyi t once, indicating in a letter the specific regulation ich required an alteration. The Cityreserves the right to accept any such alterations, including any price adjustmentsi thereby, r to cancel the Contractt no expense to the City. LEGAL REQUIREMENTS, Federal, State, n ity laws, ordinances, rules,a regulations that in any manner affect the items covered her in apply. Lack I the bidder ill in no way be a cause for relief fr responsibility. ON IUBLIC ENTITYI 4 All Invitations to Br n Section 287.012(16), Florida Statutes, r frr I defined Section 287.01 2(23), Florida Statutes, y be amended and any contract document described by Sectione Irida Statutes, shall contain a st informing r f the provisionsof paragraph ( ) ) of Section 287.133, Florida Sttut r which reads as follows: "A person or affiliate who has been placedn the convicted vendor list following a conviction for public entity crime t submit a bidcontract r provide any goods or services to a public entity, submit a bidn a contract i lic entity for the construction or repair f a public building or public work, may not submit bids on leases of real property to a public entity, t be awardedcontractor, u li r, subcontractor, or consultant under a contract ith any public entity, n ot transact businessit n public entityin excess of the thresholdamount r ori in Section 287.017, for CATEGORY TWO for period f 36 monthsthe date of beingI the convictedr li 6DVERTISING: In submittingi , the bidder agrees not to use the results of any c riiv iin Violationthisstipulationsubjectto i coveredr "NONCONFORMANCE CONDITIONS", f 2412.23 - 1&2S) 10 City of Boynton Beach—001-1210-18/1'r Page 148 of 1019 ASSIGNMENT: Any Purchase Order issued pursuant to this bid invitation and the funds which may be come due hereunder are not assignable except with the prior written approval of the city. LIABILITY: The selected bidder(s) shall hold and save harmless the City of Boynton Beach, Florida its officers, agents, volunteers and employees from liability of any kind in the performance of this Contract. Further, the selected bidder(s) shall indemnify, save harmless and undertake the defense of the City, its City Commissioners, agents, servants and employees from and against any and all claims, suits, actions, damages, or causes of action arising during the term of this Contract, for any personal or bodily injury, loss of life, or damage to property arising directly or indirectly from bidder's operation pursuant to this Contract and from and against all costs, counsel fees, expenses and liabilities incurred in an about any such claims, the investigation thereof, or the defense of any action or proceedings brought thereon, and from and against any orders or judgments which may be entered therein. The City shall notify the bidder within ten (10) days of receipt by the City of any claim, suit or action against the City arising directly or indirectly from the operations of the bidder hereunder, for which the City may be entitled to a claim or indemnity against the bidder, under the provisions of this Contract. Bidder shall have the right to control the defense of any such claim suit or actions. The bidder shaII also be liable to the City for all costs, expenses, attorneys' fees and damages which may be incurred or sustained by the City by reason of the bidder's breach of any of the provision of the contract. Bidder shall not be responsible for negligent acts of the City or its employees. AWARD OF CONTRACT: The low monetary bid will NOT in all cases be awarded the Contract or Purchase Order. Contracts or Purchase Orders ;0_1be awarded by the City to the most responsive, responsible bidder whose bid represents the most advantageous bid to the City, price and other factors considered. Evaluation of bids will be made based upon the evaluation factors and standards set forth herein. The City reserves the right to reject any and all bids and to waive technical errors as set forth herein. In the event of a Court challenge to an award by any bidder, damages, if any, resulting from an award shall be limited to actual bid preparation costs incurred by the challenging bidder. In no case will the award be made until all necessary investigations have been made into the responsibility of the bidder and the City is satisfied that the most responsive, responsible bidder is qualified to do the work and has the necessary organization, capital and equipment to carry out the required work within the time specified. OTHER GOVERNMENTAL ENTITIES: If a Bidder is awarded a contract as result of this ITB, Bidder will, if Bidder has sufficient capacity or quantities available, provide to other governmental agencies so requesting, the products or services awarded in accordance with the terms and conditions of this Invitation to Bid and resulting award and/or contract. Prices shall Destination to the requesting agency. AS SPECIFIED.- A Purchase Order will be issued to the successful bidder with the understanding that all items/services delivered must meet the specifications herein. Items/services delivered not as specified, will be returned at no expense or penalty to the City of Boynton Beach. 002M412.230&9MIS21) 11 City of Boynton each-001-1210-18/IT Page 149 of 1019 2E-LI VERY.- Prices shall be quoted F.O.B. Boynton Beach, Florida. F.O.B. destination indicates that the seller is responsible for the shipment until it reaches its destination. Any and all freight charges are to be included in the bid total. The bidder's invoice payment terms must be shown. PRICES. TERMS AND PAYMENT: Firm prices shall be quoted, typed or printed in ink'I and nclude all packing, handling, shipping charges and delivery to the destination shown herein. Bidder is requested to offer a cash discount for prompt invoice payment. Discount time will be computed from the date of satisfactory delivery at place of acceptance or from receipt of correct invoice at the office specified, whichever is later. Upon delivery, the City shall make final inspection. If this inspection shows that the equipmentfservice has been delivered/performed in a satisfactory manner in accordance with the specifications, the City shall receive the same. Final payment due the bidder shall be withheld until visual inspection is made by the COMMUNICATIONS MANAGER and merits of performance evaluated. This total acceptance will be done in a reasonable and timely manner. Acceptance shall not exceed thirty (30) days- If any equipment/service has to be rejected for any reason, the bidder shall be required to pick up the equipment, accomplish the necessary repairs and return the equipment to the City. Warranty repairs may be accomplished on City property if space is available, this will be at the discretion of the City. Title to or risk loss or damage to all it shall be tibility of the bidder, unless such loss or damages have been proven to be the result of negligence by the City. A. TAXES: Do not include State or Federal taxes. Not applicable to municipalities. B. MISTAKES: Bidders are expected to examine the specifications, delivery schedule, bid prices, extensions and all instructions pertaining to supplies and services. Failure to do so will be at bidder's risk. C. DISCOUNTS: Will be considered in determining the lowest net cost. D. CONDITION AND PACKAGING: It is understood and agreed that any item offered or shipped as a result of this bid shall be new (current production model at the time of this bid). All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging. E. SAFETY STANDARDS: Unless otherwise stipulated in the bid, all manufactured items and fabricated assemblies shall carry U.L. approval and reexamination listing where such has been established. LICENSE AND PERMITS- It shall be the responsibility of the successful bidder to obtain all licenses and permits, if required, to complete this service at no additional cost to the City. Licenses and permits it be readily available for review by the Purchasing Agent and City Inspectors. COMPLIANCE WITH OCCUPATIONAL SAFETY AND HEALTH: Bidder certifies that all material, equipment, etc., contained in this bid-meets all O.S.H.A. requirements. Bidder further certifies that if awarded as the successful bidder, and the materialequipment, etcg delivered is subsequently found to be deficient in any O.S.H.A. requirement in effect on date of delivery, all costs necessary to bring the materials, equipment, etc., into compliance with the aforementioned requirements shall be borne by the bidder. NOMU12.23 18x1) 12 City of nton Beach-001-1210-18/1'r Page 150 of 1019 Bidder certifies that all employees, subcontractors, agents, etc. shall comply with all O.S.H.A. and State safety regulations and requirements. The contractor is aware that the Inspector General of Palm Beach County has the authority to investigate and audit matters relating to the negotiation and performance of any contracts resulting from this solicitation, and in furtherance thereof, may demand and obtain records and testimony from the contractor and its subcontractors and lower tier subcontractors. The contractor understands and agrees that in addition to all other remedies and consequences provided by law, the failure of the contractor or its subcontractors or lower tier subcontractors to fuE(y cooperate with the Inspector General when requested, may be deemed by the municipality to be a material breach of this contract justifying its termination. PUBLIC RECORDS AND CONTRACTS FOR SERVICES PERFORMED ON BEHALF OF A PUBLIC AGENCY The City is public agency subject to Chapter 119, Florida Statutes. The Contractor shall comply with Florida's Public Records Law. Specifically, the Contractor shall: A. Keep and maintain public records required by the CITY to perform the service; B. Upon request from the CITY's custodian of public records, provide the CITY with a copy ft requested records or allow the records to be inspected or copied within a reasonabE e time at a cost that does not exceed the cost provided in chapter 119, Fla. Stat. or as otherwise provided by law; C. Ensure that public records that are exempt orthat are confidential and exempt from public record disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and, following completion of the contract, Contractor shall destroy all copies of such confidential and exempt records remaining in its possession once the Contractor transfers the records in its possession to the CITY, and D. Upon completion of the contract, Contractor shall transfer to the CITY, at no cost to the CITY, all public records in Contractor's possession All records stored electronically by Contractor must be provided to the CITY, upon request from the CITY's custodian of public records, in a format that is compatible with the information technology systems of the CITY. E. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELAT114G TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS: (CITY CLERK) 100 E BOYNTON BEACH BLVD. BOYNTON BEACH, FLORIDA, 33435 561-742-6061 PYLEJ@BBFL.US IOD2=412.23 1821} 13 My of Boynton each-001-1210-18/17 Page 151 of 1019 SPECIAL CONDITIONS FOR BIDDERS 1. Award is anticipated an an all-or-none basis to the lowest responsive and responsible bidder meeting all of the bid specifications and requirements, 2. The City by written notice may terminate in whole or in part any Contract resulting from the invitation, when such action is in the best interest of the City. If the Contract(s) are so terminated the City shall be liable for only payment for services rendered prior to the effective date of termination. Services rendered will be interpreted to include costs of items already delivered plus reasonable costs of supply actions short of delivery. 3. The City of Boynton Beach reserves the right, before awarding the Contract to require a bidder to submit such evidence of qualifications as it may deem necessary, and may consider any evidence available to it of the financial, technical and other qualifications and abilities of a bidder, including past performance (experience) with the City in making the award in the best interest of the City. 4. Local Business Preference The City of Boynton Beach Administrative Policy No. 10.16.01 provides for a local business preference. "For all acquisitions made pursuant to Sealed Competitive Bid, as provided in Sec. 10.05, the City shall give preference to a Local Business if the Local Business' bid is determined to be within five percent (5%) or five thousand dollars ($5,000.00), whichever is less, of the lowest responsible and responsive bidder. In revenue generating contracts where award, if , i to be made to the bidder returning the highest amount to the City, the same preference set forth herein shall be applied with respect to the highest bid." In order to be considered for a local business preference, a bidder must include the Local Business Status Certification Form at the time of bid submittal. Failure to submit this form at the time of bid submittal will result in the bidder being found ineligible for the local business preference for this solicitation. (0020412.2306- 61S2➢} 14 City of Boynton each—001-1210-18/1'r Page 152 of 1019 ATTACHMENT A City OfB03mrom BeachRisk MaxagemeW t . t IMIZU 6, ,a ` rj&to requim a. , s laid Abalamm Vanden CmA ,. e Y ljW09940 5 , .. to. be ddumimdl Ammgmle _m.. N a Fmq&w&liabuily Ea&A=i&xt1 3 Y DISEWUNCHADVISURMSO" 9WM7 (002024=306-9NIS21) 15 City of Boynton Beach®001-1210-18/IT Page 153 of 1019 BIDDER ACKNOWLEDGEMENT Submit Bids To: PROCUREMENT SERVICES 100 E. Boynton Beach Boulevard P.O. Box 310 Boynton Beach, Florida 33425-0310 Telephone- (561) 742-6310 Bid Title: "CALENDAR PRINTING AND MAILING SERVICES" Bid Number: 001-1210-1811T Bid Received By., NOVEMBER 3, 2017, NO LATER THAN 2:30 P.M. (LOCAL TIME) Bids will be opened in Procurement Services unless specified otherwise. Bid receiving date and time is scheduled for: NOVEMBER 3, 2017, no later than 2:30 P.M. (local time) and may not be withdrawn within ninety (90) days after such date and time. All awards made as a result of this bid shall conform to applicable sections of the charter and codes of the City. Name of Vendor: lk Federal I.D. Number. A Corporation of the State of-. Area Code: Telephone Number: Area Code-, 9SFAX Number: Mailing Address: CitylState/Zip- Vendor Mailing Date- E-Mail Address: ,::2_�v Authorized Signature Nasse Typed 16 THIS PAGE TO BE SUBMITTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE The City of Boynton Beach Bid No,001-1210-1811T Page 154 of 1019 PRICE SHEET FOR CALENDAR PRINTING AND MAILING SERVICES l The undersigned decl r carefully examined the specificationsis thoroughly familiar with b provisionsi the quality, r f producVservice calledfor. PRICEITEM DESCRIPTION UNIT OF -UNIT TOTAL NO. NO. MEASURE E COPIES 1 All equipment, labor, tools hardware tee I to provideEach proofs, deliver proof and pressng including fini hin r specifications 1 !7 2. All equipment, labor, tools, hardware tri is for mailing services f rr rin 9 s mailing25,500 calendars for (this n valid addresses.) as per specs. 3. Estimated Postage, bulk mailing services, utilizing vendors ! LUMPSUM rate i for approximately is 25,500 calendars a, r 4. 1 equipment, labor, tools, hardwarertd materials to deJig r remaining to the LUMP SUM City (this valid r r TOTAL PRICE (ITEMS 1 THRU 4): COMPANY NAME! I I . = t PRINTEDEAFI I i I L L U 1N-23f ITL E-MAIL ADDRESS f1302024112 306-90018271 17 THIS PAGET E SUBMITTED FOR BID TO BE CONSIDEREDE AND ACCEPTABLE The City of Baynton Beach Bid No.001-1210-18/1T Page 155 of 1019 NON COLLUSION AFFIDAVIT OF PRIME BIDDER State County of kxl-u� being first duly sworn, deposes and says 1) He/She isOf WS —ji-r & X COUL------�11�4 (Title) (Name of Corporation or Firm) the bidder that has submitted the attached bid: "CALENDAR PRINTING AND MAILING SERVICES" 2) He/She is fully informed respecting the preparation and contents of the attached bid and of aII pertinent circumstances respecting such bid; 3) Said bid is genuine and is not a collusive or sham bid; 4) Further, the said bidder nor any of its officers, partners, owners, agents, representatives, empI oyees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other bidder, firm or person to submit a collusive or sham bid in connection with the Contract for which the attached bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirecUy, sought by agreement or collusion or communications or conference with any other bidder, firm or person to fix the price or prices int attached bid or of any other bidder, or to fix any overhead, profit or cost element of the bid price or the bid price of any other bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Boynton Beach or any person interested in the proposed Contract; and 6) The price or prices quoted in the attached bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the bidder or any of its agents, representatives, owners, employees, or parties in interest, including this afflant. (Signed) Subscribed and sworn to before me (Title) This_` ay of o c-T, 2017 My cc m m Ise 1 o n expires—Lz--;I-—0//—7 (0020412,2306-9001921) 1s ISP TO BE SUBMITTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE The OtV of Boynton each Bid Nm 001-1210-18/IT Page 156 of 1019 ANTI-KICKBACK AFFIDAVIT STATE OF FLORIDA Ss COUNTY OF PALM BEACH ) 1, the undersigned hereby duly sworn, depose and say that no portion of the sum herein bid will be paid to any employees of the City of Boynton Beach as a commission, kickback, reward of gift, directly or indirectly by me or any member of my firm or by an officer of the corporation. B y: e-- NAMEF SIGNATUR Sworn and subscribed before me this <_- day of 20 -7 Printed Information:NAME TUTLE at Large COMPANY LAUPALONG9FEBM W WCOMMISSIONWOM WRE&AmmbeF20,2017 * "n 'OFFICIAL NOTARY SEAUSTAMP 1002=12,230&9W1821) 19 THIS PAGE TO BE SUBMnTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE The City of Boynton each Bid No.001-1210-18/IT Page 157 of 1019 CONFIRMATION OF MINORITY OWNED BUSINESS This requested form is to be made a part of our files for future use and information. Please fill out and indicate in the appropriate spaces provided which category best describes your company. Return this form with your bid proposal sheet making it an official part of your bid response. Is your company a Minority Owned Business? Yes No If Yes, please indicate by an "X" in the appropriate box: AMERICAN INDIAN ASIAN BLACK HISPANIC WOMEN OTHER ----- (specify) NOT APPLICABLE Do you possess a Certification qualifying your business as a Minority Owned Business? YES NO If YES, Name the Organization from which this certification was obtained and date: Issuing Organization for Certification Date of Certification {00202412.230&90018211 20 THIS PAGE M BE SUBMITrED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE The City of Boynton Beach Bid No,001-1210-18/IT Page 158 of 1019 CONFIRMATION OF DRUG-FREE WORKPLACE Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality, and service are received by the City of Boynton Beach or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall: 1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4) In the statement specified in subsection (1), notify the employee that, as a condition of working an the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo conteridere to, any violation of Chapter 893, Florida Statutes, or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by, any employee who is so convicted. 6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement, Icertify that this firm complies fully Wo the above requirements. 7:idors Sign re Van J002M1123o&-mwq 21 THIS PAGE TO BE SUBMITTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE The OtV of Boynton Beach Bid No.001-1210-18/1T Page 159 of 1019 "CALENDARPALM BEACH COUNTY INSPECTOR GENERAL ACKNOWLEDGMENT SERVICES" The Contractor is aware that the Inspector General of Palm Beach county has the authorityinvestigate and audi l ti negotiation r f this contract, and in furtherance thereof may demand and obtainti from the Contractor and its subcontractorsi t t . contractorThe understands and agrees thati iion to all other remedies consequences provided it the Contractor or its subcontractorsr lower r tractor's to fully cooperate withthe Inspector may be deemed by the municipality rial breach of this t justifying its termination. I Title* .............A. -......... ............. .............. Date: 02412.2 3059001821) .2 The City of Boynton Beach Bid No.001-1210-18/1T Page 160 of 1019 CITY OF BOYNTON BEACH the Of of officer of y (Title of officer of company) , located t of Corporation/Company) (Ba inAddress) certifyt l am an authorizedr t tip iness and, on behalf of the Business, request that it be deemedto be a local business for purposes of the City o Boynton Beach Local Preference Program. Answering yes to Question 1 andQuestion belowill qualify the businessl business. In support of this , I certify following true and correct, BUSINESS:NAME OF 1. Is the business located itin the Citylc i YES NO Number of Years- of Boynton Beach, Fl 2. Does the urines have usin a tusiness License receipt iu in the currenty r: 3. Is the business registered with the Florida VES NO Division of Corporations? lunderstand it r nti f any facts in connectionit this request may be cause for removal from the certified local i list. l also agreethat the businessis required to notify the Cityin writing shouldit cease to qualifylocal business. Print Signature: PURCHASING Business License r iActive: Verified 412.2 306- 1821) 2 The City of Boynton Beach Bid No.001-1210-111/1 Page 161 of 1019 STATEMENT OF NO BID If you are not bidding this servicelcommodity, please complete and return this form to: PROCUREMENT SERVICES, City of Boynton Beach, 100 E. Boynton Beach Boulevard, P.O. Box 310, Boynton Beach, Florida 33425-0310. Failure to respond may result in deletion of vendoes name from the qualified bidder's list for the City of Boynton Beach. COMPANY NAME: ADDRESS- TELEPHONE- SIGNATURE: DATE: WE, the undersigned have declined to bid on your Bid Nm: .001-1210-181IT for the "CALENDAR PRINTING AND MAILING SERVICES" because of the fbilowing reasons: Specifications too %ght`% i.e.® geared toward brand or manufacturer only (explain below) Insufficient time to respond to the Invitation to Bid We do not offer this product or an equivalent Our product schedule would not permit us to perform Unable to meet specifications Unable to meet bond requirements Specifications unclear(explain below) Other(specify below) REMARKS, 100202AIL2 9as-mium 22 IF YOU ARE NOT SUBMMING A BID,PLEASE COMPLETE FORM AND RETURN TO PROCUREMENT SERVICES Page 162 of 1019 PURCHASE ORDER CITY OF BOYNTON BEACH, FLORIDA PROCUREMENT SERVICES DEPARTMENT 100 EASTBOYNTON BEACH BOULEVARD P.O. BOX 310 P.O. #: 180488 BOYNTON BEACH, FLORIDA 33425-0310 DATE: 11/27/17 VENDOR 1028 SHIP TO: TO: FERGUSON UNDERGROUND INC City of Boynton Beach 2361 N.W. 22ND STREET WAREHOUSE POMPANO BEACH, FL 33069-1394 222 NE 9TH AVENUE BOYNTON REACH, FL 33435 REQLJISITION NO. 70175 ORDERING DEPARTMENT. BILL-PHONE 561 742 6309 ............. ................ 1 4 DATE NEEDEM BID NOa CO P6510 A'PPROVED� ................................ EXTENDED LINE# QUANTITY UO M ITEM O. AND DESCRIPTION UNIT COST COST 1 6. 00 HA AUTOMATIC FLUSHING STATION 211 FOR 2165. 0000 12990 . 00 ALL CLIMATES ECLIPSE #SP- 9400L VENDOR ITEM NO. -. ECLIPES .940.0 SERIES REMARKS: FOR UTIL WATER DISTRIBUTION FREIGHT CHARGES INCLUDED IN PRICING DO NOT MAIL PO -... WAREHOUSE WILL SEND TO VENDOR ------------- -—----------�P-(; ��C�;71AL. O� TOTAL PROCUREMENT SEAVIC2S�. 12990 . 00 —----------------------- ACCOUNT NO. PROJECT 401-2819-536.52-31 ..................... PURCHASING Page 163 of 1019 Q9 0 C) N CQ I III I I- W I-q 1 : 1 0 1 : 4.1 00 0 U91, am, 0 FA P4 kQll 0 FA v D4 W 14 P 0 D<O 9 M I I 1SID to Z4140to r74 lip 0 1 0 N r-00 1 0 Rp :M 0 0 0 0 I I C; FA 0 HU : 0 CN m cq n 0 coo F LZ HUI 0 00. 0 I 0 0 00 Ln U 0 OON r-i 9 8 0 0 0 I 0 H C^ H En I LC6 E-4 E4 ONO I yl 0 r-i m moo Al1 N H N Ln crt DQ t H H H r4 pi r-4 I E-4 Ol H H m CO CD ca PG rkr 0 I u E-0 j lke FA 14 z 0 Ix Id ii i 0 C) E-4 124 W P H H u H 04 En 9 H 114$-� 0 W tn E� 0 04 M w 04 Q 1 I 1 H pq M E4 10 ,j rQ M E-4 P4 m C4 ril H o-q w 0 a 04 m P4 P4 to W H (N P4 0 1 N H P4 Ln 1m MUO EE U aFA I WHA n p W z l 0 W Dj m u Ix 0 > 40 -lz 0 In H w M N EA W W I r-I n H H I H 0 i fq CD m I;p 0 N 0 P4 v2m 0 U) Imn m4 Du M mun z uz Ix 0 Z P4 Ln IT, H 0 H 0 I rb�1 0 1 H as Z E-4 H I U HO I0 ca Dq 0 H N : ON u MEDI E4 0 H 0MR0 Uri W N u H 4 ri C w 04 co U F�g v 6 W H 0 03 H 0410 4t H OOH co ZVC Z ZW H Z H m m HM I 1 H H w to PZI AMM N D4 DZ Page 164 of 1019 Krasnoff, Leah From: Baca, Fablo Sent: Tuesday, November 14, 20171222 P Krasnoff, Leah Subject: Req 70175 - Transfer Attachments: 11-14-17 Flushing 5tations.xlsx Leah- This is a copy of the transfer needed for Req#70175 Thanks F Fabio Baca Accountant y Boynton Reach Utilities City of Boynton Beach 100 E. Boynton Beach Blvd, Baynton Beach, Florida 38435 561-742-63.15 bacaf@bbfi.us httP://www.boynton-beach,org/ America's Gateway to the Gutfstrearn Please be advised that Florida has a broad public records lair and all correspondence to me via email may be subject to disclosure.Under Florida records law,email addresses are public records,Therefore,your e-mail communication and your e-mail address may be subject to public,disclosure, Page 165 of 1019 �l ro- O C1 Us 0 3 0 CO CL m t + a CDfD o y m oCL CD 0 CACDCD X 3 m CD0 ^' -n r CM ca ° 0 . caro- O —I r G 000 m` 1 Om CD M 130 m C ° - OET CL to CD C ri C 0 0 CD 5R CL -.� CA 0 ch W CLb CD CD M C) a C) (Dic C) IC310 C� C) CD X M cr 90 OL r cl m -� m s En CD CD - LIE), a Page 166 of 1019 CITY OF BOYNTON BEACH REQUEST FOR PURCHASE OVER $10,000 Date: 11/W2017 Requesting Department: Materials & Distribution Contact Person, Bill C Explanation for Purchase: Purchase-of 6 Eclipse Flushing Stations to replace broken ones. Amount of Purchas Source for Purchase (check and attach backup materials): Three Written Quo IA KJ GSA State Contract PRIDEIRESPECT SNAPS Sole Source Piggy-Back Budgeted Its Emergency Purchase Other Contract Number: NOTE: Pricing proposal for purchase must be prwerited in the same detail contained WM!n the contract. Fund Source for Purchase: 401-2819-536-6231 Department Head Date Purchasing Agent Date Asst City Manager Date City Manager AIL" Date -L�4S-A -7 Form RoVwd OMIM2 Page 167 of 1019 r 72)1760 r VENDOR r I P MATERLAL �76 j3 Names- 2. 1 Name.- 8 3. Name. Phone 4. Narnel-B Phone 50 Name.- Phone A P + a 6 e I e 4 i 0 Page 168 of 1019 FEI-RIVIERA BF-ACH WW 01208 elver To, ZFERGUSON 30971 T m, OnnvP@tonlck WATERWORKS RIVIERA BEACH,FL 33404 ornments, Phone.591-8"-3222 Fax:561-648-7001 08:56:04 NOV 07 2017 Page of I FEI-POMPANO BEACH,Fl-VYW#126 Price Quotafron Phone.6514M-=2 Fax:561-INIS-7001 Bid No: B350212 Cust Phone: 561-742-6317 Bid Date: 11/07117 Tonne; NET 10TH PROX Quoted By: DVP Cuatorn&r.' CITY OF BOYON BEACH Ship To: CITY OF BOYNTON BEA61-1 ATTN FINANCE DEPT A FINANCE DEPT PO BOX 310 PO BOX 310 100 E BOY ON EACH BLVD 100 E BOYNTON BEACH,BLVD BOY TON BEACH,FL 33436 BOYNTON BEACH,FIL 33435 Cust PO#.- Job Name: Item Descripcon Quantity Not Price UM ToIll SP-KQ400AL 9400 ALL CLMATE T BURY 6 21a&000 EA 12990.00 PRICE INCLUDES SHIPPING ------------- Not Totel: $1299Q.00 Freight: WOO '0 I: $ Tota �12 990.00 Quoted prices are based upon receipt of the total quantity for Immadfate shipment(48 hours). SHIPMENTS BEYOND 48 HO . :DBE AT THE PRICE INE AT TIME OF SHIPMENT UNLESS NOTED OTHERWISE.QUOTES FOR PRODUCTS SHIPPED FOR RESALE ARE NOT FIRM UNLESS NOTED OTHERWISE. I CONTACT YOUR SALES REPRESENTATIVE IMMEDIATELY FOR ASSISTANCE VATH DBE/MBEANBE(SMALL BUSINESS R I EQUEREMENTS. Sailer not responsible for delays,lack of product or Increase of priolng due to causes beyond our control,and/or based upon 11 Local,State and Federal laws governing type of products that can be sold or put Into commerce. This to Is offered oDnUngera upon the Buyees acceptance of Sellees terms and conditions,which are Incorporated by reference and and either following this documeht,or on the web at http:IANolseleyna-comftrms_oonils onsSale.hUni. Govt Buyers: All Items are open market unless noted otherwise. LEAD LAW WARNING:It Is illegal to install pr gdthat are not'lead ,in accordance with USF ederal or other sp lcable law In potable water uc systems antic! for human consumption.P ?ucts with*NP In the=81criprion are NOT lead free and can only be iiAtalled Inhon-polable applications. verrissolely responsible for product selection. Page 169 of 1019 POLLARDWATER#3326 Donver,ro: 200 ATLANTIC AVE From: Nikkya Ashlock NEW HYDE PARK NY 11040-6057 Commenhu, Phone.-B0DA37-1146 Few 518-746-0352 1114:31 NOV 08 2017POLLARDWATER 93326 Page I of I Price Quotation Phone:800-437-1146 Fax:616-746-0862 Bid No: 8039395 Cust Phone., 561-742-63og 131d Date: 11/06/17 Terms: NET 10TH PROX Quoted By' NRA Customer: CITY OF BOYNTON BEACH Ship To: CITY OF BOYNTON BEACH FINANCE DEPARTMENT 222 N E 9TH AVENUE PO BOX 310 BOYNTON BEACH, FL 3-4435 100 EAST BOYNTON BEACH BLVD BOYNTON BEACH,FIL 33425-0310 Cust PO#.' QUOTE Job Name. mB I n n antity Not Price UM Total K9400M LF 2 AUTO FLUSH DEV VO BURY 6 512,013 EA 15072.08 DELIVERED FREIGHT PRICING BASED ON QUANTaY QUOTED Not Total: $15072.08 Tax: Freight: $0.00 Total: $1507i.08 Quoted prices are based upon receipt of Me Mal quenfily for Immediate shipment(48 hours). SHIPMENTS BEYOND 48 HOU Rb SHALL BE AT THE PRICE IN EFFECT AT TIME OF SHIPMENT UNLESS NOT OTHERWISE.QUOTES FOR PRODUCTS SHIPPEDF bR RESALE ARE NOT FIRM UNLESS NOTED OTHERVASE. CONTACT YOUR SALES REPRESENTAWE IMMEDIATELY FOR ASSISTANCE VVITH DBE/MBEWBE/SMALL BUSINESS REOUIREMENTS. Seller not responsible for delays,lack of product or Increase of pricing due to causes beyond our control,and/or based upon I Local,State and Federal laws governing type of products that can be sold or put Into commerce. This not Is offered confingeAt upon the Buyer's acceptance of Settees term and conditions.which are Incorporated by reference and found either ll "n this docuinehl.or on the web at http:/AvoLseleyna.comllemW_condifloneSsle.html. GW Buyers. All items are open market unless noted othemitse. Page 170 of 1019 w�wr��..v.®s��� �n®®®.-®®®®® GAB®==a®®===��a3�� Ca®.®®®�®®e��tl�C®a =ffi� ®m��'-�® _� • QUOTATION HDSFM . 929513 D/B/A L OOK PO Box 9004 Page 1 Gurnee, IL 60031-9004 Toil free® 1-500-54S-1.234 11/06/17 Fax- ( 7) 669-3030 Ship-to- 4 Bill-to: 152731 BOYNTON ® CITY OF BOYNTON BEACH CITY OF FINANCE DEPARTMENT 222 NE 9TH AVE PO BOX310 BOYNTON BEACH FL 33435-3140 BOYNTON BEACH FL 33425-0310 USA USAi REF 1 ,EXPIRES ISLSPITERMS JWH IFREIGHTISHIP VIA - -----_-_®®®_®®__,.a____--_-_____-_--_------_-___________________--/C_-----_--- 11/6 112/06/17 IONA INET 30 144 IFXD/PPDIFEDEXFRTPRIORTY Q IQUOTED TOt BILL CIPRIANO ITEMIDESCRIPTION J QUANTITYIUMI PRICEJUMI EXT ON 63209 Eclipse 9400 211 All Climates3096.95 EA 18581.70 � 31 Bury _6 WEEK LEMI Please enter contact name, phone#, and deliveryhours THIS QUOTE IS BASED ON THE QUANTITIES LISTED. ANY CHANGES TO THE PRODUCT MIX OR QUANTITIESRESULT IN PRICE ADJUSTMEITD I I I I Please note that your order may be subject to applicabletaxes based1 an current rate at the time your order is completed. TO ORDER . ® For your convenience, you may simply sign below and return via fax t 847-689-3030. We will process your order promptly and fax a confirmation so you know we have it. if you prefer to call year order in Or have additional questions or concerns, you may contact Our Customer Service I Department @ 800-546-1234® Please note any changes to the quantities 1 or shipping address, Thanks for choosing USABlueBook. I I i Autho izatio gnature FPer Ca r grey 3 I MERCHANDISE1 MISCI TAXI FREIGHT TOTAL --_----_______-___---____a_____________® __®®_-- 1.05 1.701 .001 .001 440. 1 1.9030.25 I USE THIS QUOTE # ON POIBI I t I i I I i I a Page 171 of 1019 6.D. CONSENTAGENDA 12/19/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/19/2017 REQUESTED ACTION BY COMMISSION: Legal Expenses- November 2017- Information at the request of the City Commission. No action required. EXPLANATION OF REQUEST: Outside counsel has not provided the November 2017 statements to Risk Management and therefore their October 2017 (most recent) invoices are available. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? N/A FISCAL IMPACT: Budgeted ALTERNATIVES: N/A STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 172 of 1019 ATTACHMENTS: Type Description D Attachment Summary-Goren Cherof General Nov D Attachment Goren Cherof Doody & Ezrol November 2017 1 nvoices D Attachment Summary-Goren Cherof Risk Nov D Attachment Goren Cherof Doody & Ezrol November 2017 Risk Litigation Oversight I nvoices D Attachment Summary-Outside Risk Nov D Attachment Outside Counsel October 2017 Risk I nvoices Page 173 of 1019 Goren, Cherof, Doody& Ezrol, P.A. - November 2017 General Legal Costs Retainer-General Matters onsite office hours agenda item review pre-mtg commissioner mtgs commission mtg followup commission mtg contract review, code issues group homes, NOI research 90.7 Hours 17,500.00 Labor-general 4,679.40 Red light camera 6,110.85 Special Fire Assessment 0.00 Unsecured Creditors of Tribune 0.00 Exec Est of BB Homeowners(Dwork,Jonathan) 41.00 Litigation 2,521.50 Model Block Right of Way 657.05 BB adv Bock, Sharon (Leisureville) 0.00 Olen Properties Corp 191.30 Boynton Old School Partnership 844.85 Deutsche Bank(Howell,Jeanette) 0.00 Akyeshia Gums vs.JP Morgan 0.00 Deutsche Bank Natl Trust (Perlowitz, David) 0.00 Predelus, Love (HUD Complaint) 697.35 Bank of NY Mellon (White,Jack) 61.50 Po Ying Sem,Trustee (Stanley, Edmund) 0.00 Solano, Yuly and Baluja, Aryana 0.00 Sale to Habitat for Humanity 581.75 Secured Holdings 123.00 Bank of New York(Estate of Mordaunt, Mark) 0.00 adv Bock, Sharon (Corp Prof Res) 61.50 Estate of Hazel Clemmons,James Nutter Co. 123.00 HUD Housing Discrimination 1,025.00 Villa Del Sol Condo Assoc (Dacquay, Marcel) 0.00 Riverwalk Development Agt 1,025.00 Town Square 6,273.75 Nationstar Mtg (McBride, Cheryl) 82.00 FNMA(Cynthia Matthews) 41.00 BB Faith Based CDC 609.65 US Bank (Maxi, Kinson & Noncent,0uze) 41.00 Y.S. (Confidential) 3,698.40 TOTAL General Legal Costs-November 2017 46,989.85 Page 174 of 1019 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 12/01/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-0603180 Boynton Beach FL 33425 STATEMENT NO: 17844 Attn: Lynn Swanson LABOR- General HOURS 11/02/2017 SHB Receive and review correspondence from Oldbury re: Ellis matter; follow up with Oldbury. Receive and review Evans investigation summary; send comments to Oldbury. 1.00 11/03/2017 SHB Research re: sexual harassment matters. 1.50 11/05/2017 JAC Review harassment complaint and investigation. 0.80 11/06/2017 SHB Discuss Evans discipline matters with JAC; request organizational chart from Oldbury. Telephone conferences with Oldbury re:two new investigations; follow up with JAC. Receive and review harassment policies. Telephone conferences with Sheri Miller re: investigation matters. 3.00 11/08/2017 SHB Discuss pending labor matters with JAC. Receive and review new 4th DCA opinion re: officer entitlement to benefits. Receive and review Matson documents; follow up with Oldbury. Receive and review Roehrich documents; follow up with Oldbury. Follow up with Oldbury re: process for investigating complaints. 3.00 11/09/2017 SHB Various correspondence and telephone conferences with Oldbury re: pending labor matters. Telephone conference with Goodrich re: investigation matters. 2.00 11/13/2017 SHB Various correspondence with Oldbury re: Roehrich matters; review and revise last chance agreement. 1.00 11/16/2017 JAC Review Brown work status and FDLE issues/process; revise research. 0.80 11/17/2017 SHB Discuss pending labor matters with JAC. Receive and review Evans termination documents; follow up with Oldbury. Research employee pension matters; discuss with JAC. 4.00 11/22/2017 SHB Woods: receive and begin review of investigation summary; telephone conference with Swanson. 0.60 Page 175 of 1019 Page: 2 CITY OF BOYNTON BEACH 12/01/2017 ACCOUNT NO: 306-0603180 STATEMENT NO: 17844 LABOR- General HOURS 11/27/2017 SHB Review Woods investigation documents; follow up with Goodrich and Oldbury. 2.00 11/29/2017 SHB Melo -discuss discipline matters with JAC. Research re: alcohol use as a basis for termination. Review and revise termination letter. Telephone conference with Oldbury re: contract provisions. Review contract. Follow up with Oldbury. Telephone conference with Oldbury re: various pending investigations and discipline matters. Receive and review correspondence re:: Evans counsel request for records; follow up with Oldbury. 3.00 FOR CURRENT SERVICES RENDERED 22.70 4,653.50 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL JAMES A. CHEROF 1.60 $205.00 $328.00 SHANA H. BRIDGEMAN 21.10 205.00 4,325.50 Photocopies 25.90 TOTAL EXPENSES THRU 11/30/2017 25.90 TOTAL CURRENT WORK 4,679.40 BALANCE DUE $4,679.40 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 176 of 1019 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 12/01/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-0806020 Boynton Beach FL 33425 STATEMENT NO: 17845 Attn: Lynn Swanson Red Light Cameras HOURS 11/01/2017 SHB Bacardi -Meeting with MDC; final prep for hearing on Hollander MTD. Attended hearing at Delray courthouse. Telephone conference with Reeb re: outcome of hearing. Telephone conference with MDC. Correspondence to ATS, Attorney General, Guedes, and other interested parties re: hearing outcome. Memo to commission re: program status. Follow u with court reporter re: transcript; order transcript. 8.00 MDC Review materials, meet with SHB, prepare for and attend hearing on Motion to Dismiss (Bacardi). 4.70 11/02/2017 SHB Discuss program matters with MDC and JAC; update memo to Commission., 1.10 11/03/2017 SHB Bacardi - Receive and review hearing excerpt. Follow up with court reporter re: case style. Update ATS and Attorney General. 0.80 11/05/2017 JAC Review status of rulings and prepare to discuss with LL and TH. 0.70 11/07/2017 MDC Review draft order(Bacardi); provide comments to SHB. 0.30 SHB Review 11/1 transcript; draft proposed order. Discuss with MDC; transmit to Hollander, Arslanian, and JA. 2.00 11/09/2017 SHB Prepare and file notices of intent to rely on business records for use at trial. 0.60 11/10/2017 SHB Various correspondence with Arslanian re: revised order and hearing transcript. 0.30 11/14/2017 SHB Receive and review various correspondence re: magistrate matters; review code of ordinances. Follow up with Howard and Laverriere. 0.60 11/16/2017 SHB Bacardi - Receive review full hearing transcript; revise proposed order. Discuss with MDC. 1.80 11/17/2017 SHB Discuss Bacardi matters with MDC. Revise Order and transmit to Arslanian and Hollander for review. Prepare and file notices of intent to rely on business records for use at trial. Various correspondence with Arslanian. Transmit order to JA for Damico review. 2.00 Page 177 of 1019 Page: 2 CITY OF BOYNTON BEACH 12/01/2017 ACCOUNT NO: 306-0806020 STATEMENT NO: 17845 Red Light Cameras HOURS 11/20/2017 SHB Review court docket and follow up re: status of final order in Bacardi matter. 0.30 11/21/2017 SHB Meeting with MDC re: Damico hearings. Research and assemble documents in preparation for hearing. Confirm court reporter. Prepare and file notices of intent to rely on business records for use at trial. 2.20 MDC Meet with SHB re: status of Bacardi order, strategy for 11/22 status conference. 0.40 11/22/2017 SHB Attended Damico hearings on Motion to Stay, Motion to Certify Questions, and status of pending cases. Discuss with MDC. 3.00 MDC Telephone conference with SB re: outcome of hearings, review executed order denying Motion to Dismiss. 0.40 11/28/2017 SHB Follow up with Verrigni re: upcoming trials. 0.30 FOR CURRENT SERVICES RENDERED 29.50 6,047.50 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL JAMES A. CHEROF 0.70 $205.00 $143.50 MICHAEL D. CIRULLO 5.80 205.00 1,189.00 SHANA H. BRIDGEMAN 23.00 205.00 4,715.00 Color photocopies 3.50 Photocopies 59.85 TOTAL EXPENSES THRU 11/30/2017 63.35 TOTAL CURRENT WORK 6,110.85 BALANCE DUE $6,110.85 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 178 of 1019 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 12/01/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9001821 Boynton Beach FL 33425 STATEMENT NO: 17846 Attn: Lynn Swanson General Matters HOURS 11/01/2017 SHB Telephone conference with Am Blackman re: DCF/Health Department investigation matters. 0.30 11/02/2017 FLN Handled second part of Sensus agmt review after CAO revisions were reviewed by Sensus counsel; met with Shana Bridgeman to discuss criminal hearing scheduled for 116; re: staff meeting on 11/6, conferred with Jim Cherof and discussed with Shana. 1.30 DNT Review Cortina Phase 2 easement agreement; dictate email to developer's counsel. 0.50 MDC Review City seal use, Motorola contract; telephone calls with IT on procurement matters. 0.80 SHB Discuss municipal prosecution matters with FLN; prepare and file Notice of Disclaimer of Interest. 0.70 11/03/2017 DNT Telephone conference call with Karen Geller re: easement for Cortina Phase 2. 0.30 11/05/2017 JAC Review agenda; prepare for meeting; review declaration of restriction - NE 1st; review Yachtsman's Plaza issue. 1.20 11/06/2017 JAC Onsite; staff meeting; prepare for Commission meetings. 5.00 DNT Review easement for Medplex property; t/c/c with Joe Paterniti re: easement for Medplex property. 0.80 11/07/2017 JAC Onsite review of pending matters; prepare for and attend Commission meetings; call with OIG re: interview/public meeting. 6.80 DNT Review declaration of restrictions for city owned property; telephone conference call with attorney for Medplex re: request for city to grant easement in renaissance commons. 0.80 11/08/2017 SHB Review comments and revisions from Hartford disability insurance agreement; follow up with City. 1.00 FLN Discussed administrative lien issue against 301 North Federal Way LLC with Lynn Swanson; sent related emails to Lynn, and to staff in Community Standards. 0.60 JAC Agenda follow-up; research sign issue; review procurement code re: public/ private meetings; prepare for Ocean Ridge meeting. 4.20 Page 179 of 1019 Page: 2 CITY OF BOYNTON BEACH 12/01/2017 ACCOUNT NO: 306-9001821 STATEMENT NO: 17846 General Matters HOURS 11/09/2017 FLN Re:Code -Administrative Claim of Lien issue, T/Cs with Mark Woods, to Pierre Vestiguerne and Lynn Swanson, follow-up advice email to Lynn. 0.80 SHB Follow up re: Board of Adjustment meeting matters. 0.30 JAC Onsite office administration; conference at Ocean Ridge re: dogs on beach; review pending matters with LS; conference with TH re: procurement issues; follow up on OIG discussion. 3.20 11/10/2017 JAC Review pending Assistant City Attorney assignments and status of pending cases. 2.20 11/13/2017 SHB Receive and review Motion to Vacate Order entered in case no 17-00001313; follow up with City. 0.60 JAC Onsite; conference with LL and QPODD representatives re: transfer of assets; office administration. 3.70 DNT Review and process easement for FPL service center. 0.40 11/14/2017 SHB Receive and review correspondence re: Stonehaven HOA. Discuss with JAC; follow up with TAD and Oldbury. Code: review statute; discuss Motion to Vacate with Woods. Review case law cited in Motion to Vacate. Receive and review police department Range Agreement; follow up with PD.Draft CAO strategic plan goals and objectives; to JAC for review. Begin drafting City's agreement for third-party use of gun range. 3.40 FLN Attended FEMA Recovery Scoping Meeting at City Hall; sent follow-up emails to Jim Cherof and Anthony Davidson. 3.50 MDC Miscellaneous phone calls with Lynn Swanson, confer with JAC, review Charter, prepare ordinance re: qualifying periods. 1.20 11/15/2017 JAC Agenda item review; preparation re: registration opinion for Mayor- review Chamber issues/contracts. 1.70 SHB Follow up with HR and PD re: public records and subpoena matters. 0.60 11/16/2017 SHB Review and approve agenda items. Meeting at City Hall re: property registration ordinance matters. 4.50 MDC Review agenda items, agreement re: Palm Beach County Supervisor of Elections. 0.40 JAC Review assignments with Assistant City Attorneys. 0.80 11/17/2017 FLN Reviewed FEMA Pilot Program Guide and relatex appendix and drafted/sent advice follow up email to Tim Howard, ccing Jim Cherof. 1.30 SHB Telephone conference with City staff re: chronic nuisance ordinance matters. Telephone conference with AC Snow re: homeless matters. 1.30 Page 180 of 1019 Page: 3 CITY OF BOYNTON BEACH 12/01/2017 ACCOUNT NO: 306-9001821 STATEMENT NO: 17846 General Matters HOURS 11/20/2017 SHB Office hours at City Hall. Attended Executive Team Meeting. Review Building Board of Adjustment agenda and backup; review City Code. Discuss agenda item with Kittendorf. Attend Building Board of Adjustment meeting. Receive and review reasonable accommodation agreement; follow up with Rumpf. Telephone conference with counsel for The Hartford re: agreement with City for disability and life insurance agreement. Discuss Caliskan agenda item matters with TAD, Laverriere, and Mayor Grant. 10.60 DNT Meeting with Gary Dunmeyer and Shane Kittendorf re: Casa Del Mar drainage issues. 0.80 11/21/2017 SHB Office hours at City Hall. Follow up with Laverriere re: donation inquiry. Follow up with HR re: former employee and address confidentiality matters. Discuss commission agenda items with Laverriere. Attend City Commission meeting at City Hall. 6.10 11/27/2017 SHB Receive and review correspondence re: Alliance Adult Care reasonable accommodation (3809 Aspen Leaf Drive) Follow up re: City Tour meeting; review attachment sent by Woods. Various correspondence re: disability insurance agreement. 1.50 FLN 11/28 meeting coordination; reviewed garnishment question received from Lynn Swanson on behalf of staff. 1.10 DNT Review FPL easement agenda item; dictate and review emails re: wireless infrastructure ordinance revisions. 0.50 JAC Agenda review; review pending tort defense case and status; email Mayor re: PBC/ethics case. 1.70 11/28/2017 FLN Sent advice summary email to Lynn Swanson re: garnishment issue; reviewed P&D agenda and covered Planning & Development board meeting. 3.20 JAC Agenda item review. 1.00 DNT Telephone conference call with Ken Dodge re: abandonment of alley for CRA property at 711 N Federal Highway; review documents associated with abandonment request adjacent to 711 N Federal Highway; request revision to FPL easement. 1.00 SHB Meeting at City Hall re: community appearance/trash matters. Various correspondence with Triestman re: Special Magistrate/Request for Quotes. Review Bar list of attorneys. 4.50 11/29/2017 JAC Agenda review and preparation. 2.00 11/30/2017 JAC Review BSO shooting video/ 119 issue and research re: same; agenda item review. 2.20 KLE Conference with Mike and Shana re: public records request. 0.30 FOR CURRENT SERVICES RENDERED 90.70 17,500.00 TOTAL CURRENT WORK 17,500.00 Page 181 of 1019 Page: 4 CITY OF BOYNTON BEACH 12/01/2017 ACCOUNT NO: 306-9001821 STATEMENT NO: 17846 General Matters BALANCE DUE $17,500.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 182 of 1019 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 12/01/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9904936 Boynton Beach FL 33425 STATEMENT NO: 17847 Attn: Lynn Swanson adv. Olen Properties Corp., et al HOURS 11/26/2017 JAC Review Order Resetting Trial, email LL re: status and mediation. 0.80 FOR CURRENT SERVICES RENDERED 0.80 164.00 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL JAMES A. CHEROF 0.80 $205.00 $164.00 Photocopies 27.30 TOTAL EXPENSES THRU 11/30/2017 27.30 TOTAL CURRENT WORK 191.30 BALANCE DUE $191.30 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 183 of 1019 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 12/01/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9904945 Boynton Beach FL 33425 STATEMENT NO: 17848 Attn: Lynn Swanson adv. Boynton Old School Partnership, LLC HOURS 11/27/2017 MDC Review materials for oral argument, confer with JAC; phone conference with Rusty Roberts. 1.00 11/28/2017 MDC Review materials, attend oral argument at 4th DCA; update JAC and City staff. 3.00 FOR CURRENT SERVICES RENDERED 4.00 820.00 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL MICHAEL D. CIRULLO 4.00 $205.00 $820.00 Photocopies 24.85 TOTAL EXPENSES THRU 11/30/2017 24.85 TOTAL CURRENT WORK 844.85 BALANCE DUE $844.85 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 184 of 1019 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 12/01/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9904950 Boynton Beach FL 33425 STATEMENT NO: 17849 Attn: Lynn Swanson Litigation Miscellaneous HOURS 11/01/2017 TAD Attend meeting with City regarding status of claims. Attend pre-deposition meeting with Saulter re: deposition issues. 2.60 11/05/2017 JAC Review status of Broberg case and emails from LR; review pending cases - status; review pleadings - pending CAO risk and foreclosure cases. 2.30 11/08/2017 BJS Review request for evidence destruction and draft Petition and Order for Evidence Destruction, review new forfeiture and draft follow up correspondence 0.70 TAD Receipt of correspondence from Clty re: new property damage claim. Review report and recommendation for discussion with City . 0.60 11/13/2017 BJS Draft follow up correspondence re: Evidence Destruction Petition 0.30 11/21/2017 TAD Receipt of correspondence from City re: public records request and response. Receipt of correspondence from City re: property damage claim and information on claim. Receipt of correspondence from City re: claim letter. 0.50 11/29/2017 TAD Prepare for meeting with Clty and attend meeting with Clty re: status of risk issues and to review property damage claims. 3.80 BJS Review new forfeiture and draft follow up correspondence with Ofc. Harris 0.60 11/30/2017 TAD Receipt and review of additional information on property damage claim. Review of correspondence re: response from claimant. 0.90 FOR CURRENT SERVICES RENDERED 12.30 2,521.50 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL JAMES A. CHEROF 2.30 $205.00 $471.50 BRIAN J. SHERMAN 1.60 205.00 328.00 TRACEY A. DECARLO 8.40 205.00 1,722.00 TOTAL CURRENT WORK 2,521.50 Page 185 of 1019 Page: 2 CITY OF BOYNTON BEACH 12/01/2017 ACCOUNT NO: 306-9904950 STATEMENT NO: 17849 Litigation Miscellaneous BALANCE DUE $2,521.50 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 186 of 1019 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 12/01/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905001 Boynton Beach FL 33425 STATEMENT NO: 17850 Attn: Lynn Swanson adv. Executive Estates of BB Homeowner's Assn. (Dwork, Jonathan Mitchell), 154 Orange Drive, BB HOURS 11/10/2017 FLN Reviewed Plaintiffs Notice of Hearing on Plaintiffs Motion to Compel Plaintiff to Respond and Produce Docs; Reviewed Defendant's Response to Plaintiffs First request for production. 0.20 FOR CURRENT SERVICES RENDERED 0.20 41.00 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL FARAH L. NERETTE 0.20 $205.00 $41.00 TOTAL CURRENT WORK 41.00 BALANCE DUE $41.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 187 of 1019 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 12/01/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905018 Boynton Beach FL 33425 STATEMENT NO: 17851 Attn: Lynn Swanson City of Boynton Beach Model Block Right of Way Acquisition HOURS 11/01/2017 KLE Prep Declaration re: Lot 5 research re: declaration vs conveyance by right of way deed; 1.20 11/02/2017 KLE Review and revise Declaration re: Lot 5; 0.80 11/07/2017 KLE Email City re: follow up/status re: dedication for Lot 5; review and revise dedication, transmit to City 0.60 11/15/2017 KLE Prepare for meeting. 0.30 11/29/2017 KLE Review documents; prepare for meeting. 0.30 FOR CURRENT SERVICES RENDERED 3.20 656.00 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL KERRY L. EZROL 3.20 $205.00 $656.00 Photocopies 1.05 TOTAL EXPENSES THRU 11/30/2017 1.05 TOTAL CURRENT WORK 657.05 BALANCE DUE $657.05 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 188 of 1019 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 12/01/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905188 Boynton Beach FL 33425 STATEMENT NO: 17852 Attn: Lynn Swanson adv. The Bank of New York Mellon Trust Company, N.A. (White, Jack) HOURS 11/09/2017 FLN Reviewed PLaintiff Motion to Strike Jack White's Answer and Aff. Defenses; sent related email to Opposing counsel. 0.30 FOR CURRENT SERVICES RENDERED 0.30 61.50 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL FARAH L. NERETTE 0.30 $205.00 $61.50 TOTAL CURRENT WORK 61.50 BALANCE DUE $61.50 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 189 of 1019 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 12/01/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905206 Boynton Beach FL 33425 STATEMENT NO: 17853 Attn: Lynn Swanson adv. Secured Holdings, Inc. HOURS 11/05/2017 JAC Review (check cases) on Plaintiff's M/Law on M/Amend. 0.40 11/26/2017 JAC Review correspondence re: depositions. 0.20 FOR CURRENT SERVICES RENDERED 0.60 123.00 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL JAMES A. CHEROF 0.60 $205.00 $123.00 TOTAL CURRENT WORK 123.00 BALANCE DUE $123.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 190 of 1019 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 12/01/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905212 Boynton Beach FL 33425 STATEMENT NO: 17854 Attn: Lynn Swanson adv. James B. Nutter& Company (Estate of Hazel Clemmons, et al.) HOURS 11/02/2017 FLN Reviewed Plaintiffs Reply to Defendants Answer and Affirmative Defenses; reviewed case online docket. 0.30 11/10/2017 FLN Reviewed Plaintiffs Notice of Serving its Reply to Defendant (Owner)'s Answer and Affirmative Def; reviewed Plaintiffs Reply. 0.30 FOR CURRENT SERVICES RENDERED 0.60 123.00 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL FARAH L. NERETTE 0.60 $205.00 $123.00 TOTAL CURRENT WORK 123.00 BALANCE DUE $123.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 191 of 1019 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 12/01/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905258 Boynton Beach FL 33425 STATEMENT NO: 17855 Attn: Lynn Swanson adv. Bock, Sharon R. (Corporate Professional Resources, LLC) HOURS 11/20/2017 SHB Finalize and transmit memo to City enclosing mediation settlement check. 0.30 FOR CURRENT SERVICES RENDERED 0.30 61.50 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL SHANA H. BRIDGEMAN 0.30 $205.00 $61.50 TOTAL CURRENT WORK 61.50 BALANCE DUE $61.50 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 192 of 1019 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 12/01/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905260 Boynton Beach FL 33425 STATEMENT NO: 17856 Attn: Lynn Swanson HUD Housing Discrimination-Group Homes Moratorium HOURS 11/02/2017 SHB Various correspondence and telephone conferences with conciliator Curtis Barnes re: conciliation matters. Receive settlement offer and transmit to City for review. Re-assemble email messages and transmit to investigator Wilshanna Cooper through Dropbox. 1.50 11/03/2017 SHB Receive and review inquiry rom Cooper re: enforcement of Chronic Nuisance ORdinance. Discuss with City. Follow up with Cooper. 0.70 11/05/2017 JAC Review correspondence with Investigator re: chronic nuisance issue; review settlement offer and research re: same. 0.90 11/06/2017 SHB Discuss conciliation matters with JAC and Laverriere; draft correspondence to HUD. 0.60 11/07/2017 SHB Discuss case matters with JAC. Finalize and transmit correspondence to HUD conciliator. Correspondence to City staff re: status of case and requesting any additional information investigator may be able to consider. 0.60 11/09/2017 SHB Discuss case status with LaVerriere. Receive and review Fair Housing offer to settle complaint. Transmit to LaVerriere. 0.30 11/29/2017 SHB Discuss pending matters with JAC. Correspondence to Curtis Barnes advising the City is not interested in conciliation. 0.40 FOR CURRENT SERVICES RENDERED 5.00 1,025.00 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL JAMES A. CHEROF 0.90 $205.00 $184.50 SHANA H. BRIDGEMAN 4.10 205.00 840.50 TOTAL CURRENT WORK 1,025.00 BALANCE DUE $1,025.00 Page 193 of 1019 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 12/01/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905261 Boynton Beach FL 33425 STATEMENT NO: 17857 Attn: Lynn Swanson City of Boynton Beach s/t Boynton Beach Faith- Based Community Development Corporation (Vacant Parcel - NW 13th Avenue) HOURS 11/02/2017 DNT Telephone conference call with Octavia Sherrod re: surveys for properties. 0.30 FOR CURRENT SERVICES RENDERED 0.30 61.50 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL DAVID N. TOLCES 0.30 $205.00 $61.50 TOTAL CURRENT WORK 61.50 BALANCE DUE $61.50 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 194 of 1019 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 12/01/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905263 Boynton Beach FL 33425 STATEMENT NO: 17858 Attn: Lynn Swanson Town Square Development HOURS 11/07/2017 JAC Conference with DJD to review draft documents and financing over-view. 0.90 11/08/2017 DJD conference with Jim Cherof. 0.20 11/09/2017 JAC Conference with LC and team re: Phase 2 transition. 2.20 DJD Prepare for and attend meeting with Senior Staff. 3.10 11/10/2017 JAC Review miscellaneous drafts of Phase 2 scope and timing. 0.80 DJD Misc. Emails. 0.30 11/13/2017 JAC Telephone conference re: status of Phase 2 and bond issues; follow up conference with DJD. 1.50 DJD Participate in conference call; initial review of JKM Boynton Downtown proposed Ground Lease. 2.40 11/14/2017 DJD Review of proposed ground lease for residential portion. 1.40 11/15/2017 JAC Conference call with DJD, LL &TH re: financing issues; review Phase 1 doc re: amendment. 1.40 DJD Telephone conference with City Manager; City Attorney and Finance Director; review Phase Agreement. 0.80 DJD initial review of trim sheet. 0.50 11/16/2017 RLL Preparation of second amendment to Agreement. for Phase I services. 1.00 JAC Preparation re: CG agenda item on amended Phase 1 and OHS; review Phase 1 ; evaluate draft amendment to ILA. 1.70 11/27/2017 JAC Prepare - review document for conference - meeting. 0.90 DJD Telephone conference with John Markey. 0.40 11/28/2017 JAC Prepare for-attend -follow up on group meeting re: Phase 1 amendment; Phase 2 documents and financial - bond issues. 4.00 DJD Attendance at meeting with staff and developers. 5.40 11/29/2017 RLL Finalize second amendment to Phase I Services Agreement and circulate for review. 0.40 DJD Address amendment to Phase I of services agreement; review emails. 0.80 Page 195 of 1019 Page: 2 CITY OF BOYNTON BEACH 12/01/2017 ACCOUNT NO: 306-9905263 STATEMENT NO: 17858 Town Square Development HOURS 11/30/2017 DJD Address residential portion of project. 0.70 FOR CURRENT SERVICES RENDERED 30.80 6,202.00 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL JAMES A. CHEROF 13.40 $205.00 $2,747.00 D.J. DOODY 16.00 205.00 3,280.00 RACHEL L LEACH 1.40 125.00 175.00 Photocopies 71.75 TOTAL EXPENSES THRU 11/30/2017 71.75 TOTAL CURRENT WORK 6,273.75 BALANCE DUE $6,273.75 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 196 of 1019 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 12/01/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905265 Boynton Beach FL 33425 STATEMENT NO: 17859 Attn: Lynn Swanson adv. Nationstar Mortgage, LLC (McBride, Cheryl) HOURS 11/02/2017 FLN Reviewed Notices of Hearings on discovery in matter; reviewed file documents. 0.30 11/10/2017 FLN Reviewed Plaintiffs Response to Defendant Cheryl McBride's First Request for Production. 0.10 FOR CURRENT SERVICES RENDERED 0.40 82.00 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL FARAH L. NERETTE 0.40 $205.00 $82.00 TOTAL CURRENT WORK 82.00 BALANCE DUE $82.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 197 of 1019 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 12/01/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905269 Boynton Beach FL 33425 STATEMENT NO: 17860 Attn: Lynn Swanson adv. U.S. Bank National Association (Maxi, Kinson & Noncent, Ouze) HOURS 11/02/2017 FLN Reviewed Court's Order on Plaintiff's Motion to Stay,denying it. 0.20 FOR CURRENT SERVICES RENDERED 0.20 41.00 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL FARAH L. NERETTE 0.20 $205.00 $41.00 TOTAL CURRENT WORK 41.00 BALANCE DUE $41.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 198 of 1019 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 12/01/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905275 Boynton Beach FL 33425 STATEMENT NO: 17861 Attn: Lynn Swanson adv. Predelus, Love (HUD Complaint) HOURS 11/02/2017 SHB Various correspondence and telephone conferences with conciliator Curtis Barnes re: conciliation matters. Receive settlement offer and transmit to City for review. Re-assemble email messages and transmit to investigator Wilshanna Cooper through Dropbox. 1.50 11/06/2017 SHB Discuss conciliation matters with JAC and Laverriere; draft correspondence to HUD. 0.60 11/07/2017 SHB Discuss case matters with JAC. Finalize and transmit correspondence to HUD conciliator. Correspondence to City staff re: status of case and requesting any additional information investigator may be able to consider. 0.60 11/09/2017 SHB Discuss case status with LaVerriere. Receive and review Predelus offer to settle complaint. Transmit to LaVerriere. 0.30 11/29/2017 SHB Discuss pending matters with JAC. Correspondence to Curtis Barnes advising the City is not interested in conciliation. 0.40 FOR CURRENT SERVICES RENDERED 3.40 697.00 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL SHANA H. BRIDGEMAN 3.40 $205.00 $697.00 Photocopies 0.35 TOTAL EXPENSES THRU 11/30/2017 0.35 TOTAL CURRENT WORK 697.35 BALANCE DUE $697.35 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 199 of 1019 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 12/01/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905283 Boynton Beach FL 33425 STATEMENT NO: 17862 Attn: Lynn Swanson Riverwalk Development Agreements HOURS 11/01/2017 DNT Dictate revisions to Riverwalk agreements and transmit to client. 1.80 11/09/2017 DNT Attend meeting at city hall to discuss development agreements; dictate public access agreement and declaration of restrictive covenants. 1.80 11/13/2017 DNT Review and revise riverwalk development agreements and forward to client. 0.50 11/15/2017 DNT Review revisions to proposed development agreements. 0.40 11/17/2017 DNT Review revision to access easement. 0.50 FOR CURRENT SERVICES RENDERED 5.00 1,025.00 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL DAVID N. TOLCES 5.00 $205.00 $1,025.00 TOTAL CURRENT WORK 1,025.00 BALANCE DUE $1,025.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 200 of 1019 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 12/01/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905290 Boynton Beach FL 33425 STATEMENT NO: 17863 Attn: Lynn Swanson adv. Federal National Mortgage Association ("FANNIE MAE") (Cynthia J. Matthews, et.al.) HOURS 11/10/2017 FLN Reviewed Defendant City of West Palm Beach's Answer. 0.20 FOR CURRENT SERVICES RENDERED 0.20 41.00 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL FARAH L. NERETTE 0.20 $205.00 $41.00 TOTAL CURRENT WORK 41.00 BALANCE DUE $41.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 201 of 1019 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 12/01/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905291 Boynton Beach FL 33425 STATEMENT NO: 17864 Attn: Lynn Swanson Sale to BB Faith-Based Community Development Corp. NW 13 Avenue HOURS 11/01/2017 KL Receipt of email from paralegal Denise Waites wherein she advised that there are cars and abandoned items left on the property and their client contacted the city and they advised to contact our office; send email to Ms. Waites advising her that we will get back to her tomorrow. 0.30 11/02/2017 KL Meet with Attorney Tolces to review file; telephone call with Octavia Sherrod at th City regarding abandoned cars and items on the lot; telephone call with Ms. Sherrod wherein she advised that she went to the lot to examine the property and met with Department head and stated the the City will send letters to the cra owners and get property removed; send email to Lynn at Accurate Land Surveyors requesting a survey quote. 0.60 11/08/2017 KL Receipt of email from Paralegal Dense Waites attaching a copy of proposed Closing Statement for review; prepare draft Warranty Deed, No Lien Affidavit and Non-Foreign Certification. 0.50 11/15/2017 KL Revise Seller's documents; send email to Lynn Swanson at the City to confirm the Mayor's schedule to sign Seller's documents and Closing Statements; send email to Denise Waites regarding tentative closing date of November 30 and asking her to amend the Closing Statement; send email to Ms. Waites attaching our proposed seller's documents for approval 0.50 11/16/2017 KL Send email to Lynn Swanson at the City attaching the Seller's documents and Closing Statement for execution. 0.30 11/17/2017 DNT Review documents needed to be signed to convey property to BBFBCDC. 0.90 11/27/2017 KL Send email to paralegal Denise Waites attaching the executed Seller's documents and Closing Statement; prepare letter to Ms. Waites attaching the Seller's documents and Closing Statements; prepare Federal Express Package 0.60 FOR CURRENT SERVICES RENDERED 3.70 534.50 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL DAVID N. TOLCES 0.90 $205.00 $184.50 Page 202 of 1019 Page: 2 CITY OF BOYNTON BEACH 12/01/2017 ACCOUNT NO: 306-9905291 STATEMENT NO: 17864 Sale to BB Faith-Based Community Development Corp. NW 13 Avenue TIMEKEEPER HOURS HOURLY RATE TOTAL KIMBERLY LONGO 2.80 125.00 350.00 Photocopies 13.65 TOTAL EXPENSES THRU 11/30/2017 13.65 TOTAL CURRENT WORK 548.15 BALANCE DUE $548.15 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 203 of 1019 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 12/01/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905292 Boynton Beach FL 33425 STATEMENT NO: 17865 Attn: Lynn Swanson Sale to Habitat for Humanity of SPB County, Inc. 1118 NE 2 St, 1114 NE 2 St, NE 11 Ave and NE 12 Ave HOURS 11/01/2017 KL Telephone conference call with paralegal, Charles Heartsfield regarding timeline of when the city wants to close and wherein he advised that their office has ordered the Title Commitment. 0.30 11/02/2017 KL Send email to Lynn at Accurate Land Surveyors to secure survey quotes on the four properties. 0.30 11/05/2017 JAC Review real estate transaction for 3 properties. 0.80 11/15/2017 KL Telephone call with paralegal Charles Heartsfield regarding the closing; discussion with Attorney Tolces regarding exceptions in the Title Commitment; telephone call with Mr. Heartsfield regarding exceptions in Title Commitment and County Deeds and potential closing date of November 30 0.60 11/27/2017 KL Prepare Warranty Deed, No Lien Affidavit and Non Foreign Certification for Parcels 1,2, and 3; prepare Warranty Deed, No Lien Affidavit and Non Foreign Certification; send email to paralegal Charles regarding status of closing and that one of the Commitments has incorrect name of purchaser 1.00 11/28/2017 KL Meet with attorney Tolces to review file and seller's documents; send email to Lynn Swanson at the City forwarding the lien search that needs the code enforcement lien closed out and lien releases; send email to paralegal Charles Heartsfield attaching the two sets of seller's documents, lien searches and Resolution of City authorizing the sale of the properties. 1.10 FOR CURRENT SERVICES RENDERED 4.10 576.50 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL JAMES A. CHEROF 0.80 $205.00 $164.00 KIMBERLY LONGO 3.30 125.00 412.50 Photocopies 5.25 TOTAL EXPENSES THRU 11/30/2017 5.25 Page 204 of 1019 Page: 2 CITY OF BOYNTON BEACH 12/01/2017 ACCOUNT NO: 306-9905292 STATEMENT NO: 17865 Sale to Habitat for Humanity of SPB County, Inc. 1118 NE 2 St, 1114 NE 2 St, NE 11 Ave and NE 12 Ave TOTAL CURRENT WORK 581.75 BALANCE DUE $581.75 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 205 of 1019 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 12/01/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905293 Boynton Beach FL 33425 STATEMENT NO: 17866 Attn: Lynn Swanson adv. Y.S. (Confidential) HOURS 11/02/2017 SHB Follow up with Levenson re: proposed order. 0.30 11/07/2017 SHB Follow up with Levenson re: injunction order. Follow up with Burdelski re: warrant matters. 0.60 11/10/2017 MDC Meet with SHB, review public records issues re: ongoing investigation; review status of order on emergency motion hearing. 0.40 SHB Follow up with Levenson re: proposed order. Discuss warrant application request with MDC. 0.80 11/14/2017 SHB Revise and finalize order; transmit to Levenson. Review correspondence from Levenson re: warrant affidavit. Review Sunshine manual; follow up with Burdelski. Telephone conference with Burdelski. Follow up with Levenson re: status of warrant affidavit and investigation. 2.30 11/28/2017 SHB Follow up re: status of signed order from judge. 0.30 11/29/2017 MDC Confer with SHB, review status of pending public records requests. 0.30 SHB Receive and review final Order on injunction; notify Lee Levenson that investigation is closed. Transmit injunction order to BBPD. Discuss records request matters with MDC. 1.50 11/30/2017 SHB Review sunshine regulations; discuss with MDC. Telephone conference with Stephanie Slater. Receive and review outstanding public records requests; discuss with MDC. Telephone conference with MDC and Tim Howard re: pending matters. Telephone conference with MDC and PBSO IA Captain re: request for release of video. Telephone conference with MDC and PBSO legal counsel Cathy Kozol re: request for release of video and statutory exemption matters. Telephone conference with MDC and Assistant Attorney General Pat Gleason re: request for release of video and statutory exemption matters. Telephone conference with MDC and ASA Public Integrity Prosecutor Marci Rex re: request for release of video and statutory exemption matters. Various calls with MDC and Captain Burdelski re: investigation matters. Various with MDC and JAC re: request for release of video, statutory exemption matters, and potential legal options. Page 206 of 1019 Page: 2 CITY OF BOYNTON BEACH 12/01/2017 ACCOUNT NO: 306-9905293 STATEMENT NO: 17866 adv. Y.S. (Confidential) HOURS Receive and begin review of police reports of incident; discuss with JAC and MDC. Draft correspondence to Demarco next of kin and Lee Levenson, counsel for victim, re: release of video. 7.30 MDC Review status of public records request; miscellaneous telephone calls with PD; review, research exemptions; conference with JAC, SB; phone conference with Attorney General; phone conference with PB State Attorney; phone conference with PBSO investigators and attorneys; review police records and reports; miscellaneous research on exemption for video. 4.20 FOR CURRENT SERVICES RENDERED 18.00 3,690.00 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL MICHAEL D. CIRULLO 4.90 $205.00 $1,004.50 SHANA H. BRIDGEMAN 13.10 205.00 2,685.50 Photocopies 8.40 TOTAL EXPENSES THRU 11/30/2017 8.40 TOTAL CURRENT WORK 3,698.40 BALANCE DUE $3,698.40 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 207 of 1019 Goren, Cherof, Doody& Ezrol, P.A. - November 2017 Risk Cases Jean-Baptist, Kevens 1,742.50 Kimsey, Erin (MVA) 0.00 Ford, Sharron(Negligence arrest) 41.00 Andrews, Spencer, v Haugh, Vincent (BBPD Emp) 184.50 Mina, German (Slip & Fall) 357.00 Gregory, Mola (Slip & Fall) 8,461.10 Oldham, Dana (fall) 0.00 Robinson, Bennie(False Arrest) 128.50 Galindez, Dennis(Slip& Fall) 1,200.45 Caliskan, Hasan(MVA) 3,313.10 Jenkins, Gail & Leon(Demolition) 0.00 Venegas,Jesusa 0.00 Blutcher, Pamela (MVA) 0.00 Goldman, Barry(Bike/grate accident) 430.00 Braswell,Jeff rey(Excessive Force) 0.00 Jackson-Evancich, Deborah 0.00 Broberg, Leif Complaint(2015) 0.00 Dunn,Jonathan(arrest w/o probable) 0.00 Wade, George(auto accident) 550.00 Davila, Danielle (Police) 41.00 Coupet, Kenson (Parent of child injured) 0.00 Shevlin, Patrick(false arrest) 313.00 Ryan, Rona Id(whistleblower) 170.50 Readon,Jayden, Estate of(police chase) 0.00 Robling, Aaron(police) 1,953.45 Honacher,Jack(Baker Act-Police) 0.00 Victoria Fire& Casualty(George Wade) 0.00 Clemens,Jennifer(Personal Injury) 287.00 Sobriety Now, Inc. 0.00 Meyer,Tamara (MVA) 711.78 Estime, Robens (Police Deadly Force) 164.00 Floering, David & Barbara 337.00 TOTAL Goren,Cherof Risk Legal Costs 20,385.88 Page 208 of 1019 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 12/01/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905022 Boynton Beach FL 33425 STATEMENT NO: 17870 Attn: Lynn Swanson adv. Jean-Baptist, Kevens Billing Category 18-RLO Claim#001470-000352-PP-01 HOURS 11/27/2017 TAD Receipt of correspondence re: information on claim from adjuster. Review videos and review investigation from state attorney office. Review interviews and prepare outline for discussion with City. 4.70 11/28/2017 TAD Receipt and review of medical records re: evaluation for City and adjuster. 1.40 11/29/2017 TAD Continue review of statements and videos re: incident and preparation of outline re: same for analysis to City. 2.40 FOR CURRENT SERVICES RENDERED 8.50 1,742.50 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL TRACEY A. DECARLO 8.50 $205.00 $1,742.50 TOTAL CURRENT WORK 1,742.50 BALANCE DUE $1,742.50 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 209 of 1019 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 12/01/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905029 Boynton Beach FL 33425 STATEMENT NO: 17871 Attn: Lynn Swanson adv. Ford, Sharron (negligence arrest) Billing Category 18-RLO HOURS 11/21/2017 TAD Receipt of correspondence from outside counsel re: information on new counsel and potential for settlement. 0.20 FOR CURRENT SERVICES RENDERED 0.20 41.00 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL TRACEY A. DECARLO 0.20 $205.00 $41.00 TOTAL CURRENT WORK 41.00 BALANCE DUE $41.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 210 of 1019 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 12/01/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905041 Boynton Beach FL 33425 STATEMENT NO: 17872 Attn: Lynn Swanson Andrews, Spencer, et al v. Haugh,Vincent, et al (BBPD Employees) Billing Category 18-RLO HOURS 11/08/2017 TAD Receipt of correspondence from outside counsel re: status and response to discovery and documents produced. 0.50 11/27/2017 TAD Receipt and review of correspondence re: claim and depositions. 0.40 FOR CURRENT SERVICES RENDERED 0.90 184.50 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL TRACEY A. DECARLO 0.90 $205.00 $184.50 TOTAL CURRENT WORK 184.50 BALANCE DUE $184.50 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 211 of 1019 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 12/01/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905062 Boynton Beach FL 33425 STATEMENT NO: 17873 Attn: Lynn Swanson adv. Mina, German (slip & Fall) Billing Category: 18-RLO Claim#001470-000340-GB-01 HOURS 11/17/2017 IR Initial receipt and review of the Court's Order Setting Jury Trial and Directing Pretrial and Mediation Procedures; 0.50 TAD Receipt of order resetting trial and prepare outline of deadlines. Prepare correspondence to City re: order. 0.40 11/21/2017 IR Extensive review of discovery and file; continuation of draft trial deadline outline, in preparation for trial from March 19 -May 11, 2018; retrieved and reviewed Palm Beach County Court docket sheet, to ascertain if any discovery may be outstanding and confirm case is at issue. 1.70 FOR CURRENT SERVICES RENDERED 2.60 357.00 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL INGRID RIERA 2.20 $125.00 $275.00 TRACEY A. DECARLO 0.40 205.00 82.00 TOTAL CURRENT WORK 357.00 BALANCE DUE $357.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 212 of 1019 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 12/01/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905066 Boynton Beach FL 33425 STATEMENT NO: 17874 Attn: Lynn Swanson adv. Gregory, Mola (slip&fall) Billing Category: 18-RLO Claim#001470-000341-GB-01 HOURS 11/01/2017 TAD Receipt and review of notice of deposition of City representative. Prepare correspondence to Saulter re: deposition issues. 0.20 11/02/2017 IR Continued preparation of draft case summary for Mediator Robert Zwicky for Mediation scheduled for November 8, 2017; extensive review of discovery and pleadings, following the chronology of the litigation, including a recap of events from the weekend of Plaintiffs accident; continued revisions to Mediation binder with updated court filings through the end of October 2017. 2.70 TAD Review and revise mediation report. Prepare notice of mediation authority. 0.50 TAD Receipt of correspondence from City re: review for records and prepare response to same. 0.20 11/03/2017 IR Finalized Mediation binder, for use on November 8, 2017; review finalized case summary to Robert Zwicky, Esq. agreed upon Mediator; reviewed and updated Trial Witness List for additional discovery, including revised subpoenas and new subpoenas duces tecum to Plaintiffs prior employers; reviewed surveillance and other background searches; conferences with TAD regarding same; scan and saved still photos from surveillance of Plaintiff, for use at Mediation. 4.10 TAD Attend deposition of Sualter. Confer with Plaintiff counsel re: depositions. 3.80 11/06/2017 TAD Receipt and review of deposition of Saulter re: mediation issues. Prepare for mediation. 0.90 11/07/2017 TAD Review additional case law re: City's motion for summary judgment. Review depositions re: statement for motion. 2.10 11/08/2017 TAD Attend mediation of matter. Receipt of correspondence from mediator and prepare response to same. 3.90 11/09/2017 IR Receipt, review and responded to directive regarding settlement proposal; initial draft of City of Boynton Beach's Proposal for Settlement to Plaintiff; reviewed pleadings and other file memoranda; initial draft of Settlement Page 213 of 1019 Page: 2 CITY OF BOYNTON BEACH 12/01/2017 ACCOUNT NO: 306-9905066 STATEMENT NO: 17874 adv. Gregory, Mola (slip&fall) HOURS Relief. 0.90 11/10/2017 IR Reviewed Trial Order and cut-off dates for project deadlines, including rebuttal witnesses as deadline set for November 27, 2017. 0.80 11/13/2017 IR Re-reviewed notes from preparation and finalization of the City of Boynton Beach's trial disclosures, pertaining to witnesses and trial exhibits filed October 30, 2017; reviewed and revised trial witness tracking chart, for previously prepared subpoena duces tecum, what was requested and what was received from medical providers; 0.70 11/14/2017 IR Reviewed Plaintiffs allegations of wage loss and her employment history as Plaintiff testified at trial; initial preparation of timeline, in an effort to substantiate Plaintiffs allegations of employment, loss of income, with specific notations of other unexplained gaps of employment, including the date of the accident [and pregnancy] and initial rough draft pertaining to Notices of Production to Non-Parties for employment information and potential referral fees with medical providers and/or fee splitting. 2.40 11/15/2017 IR Reviewed file and prepare for trial; preparation of updates to Timeline of Plaintiffs claims; reviewed Plaintiffs deposition for specific dates and various written discovery responses for same; online searches of real property and addresses where Plaintiff is associated, business and personal; online research of Plaintiff listed as attorney of record, to research employer/employment history claims. 2.40 TAD Review docket and depositions and order on motions for summary judgment and prepare statement of undisputed facts for City's Motion for Summary Judgment. Prepare correspondence to adjuster and city re: mediation and motions and proposal. Revise proposal for settlement and release. Prepare notice of service of proposal. Receipt of correspondence from mediator re: mediation and receipt of mediation report. 3.40 11/27/2017 TAD Review Plaintiffs discovery responses and deposition and prepare notice of non-party production for subpoenas. Confer with IVR re:: trial preparation. 1.70 11/28/2017 IR Continuation of discovery and trial preparation; initial draft of 15 subpoenas duces tecum to be served with Notice of Production to Non-Parties; updated trial tracking to confirm service of process and cross-referenced with trial disclosures filed with the Court on October 30, 2017. 4.20 TAD Review information on plaintiff and witnesses. Prepare correspondence re: depositions of physicians. Prepare motion to compel and continue. Prepare correspondence to plaintiff counsel re: motion. Extended telephone conference with Plaintiff counsel re: motion. Prepare correspondence to City re: status. 2.80 11/29/2017 IR Finalized initial drafts of 15 subpoenas duces tecum, to be responded to by December 29, 2017; draft HIPAA addressed to Plaintiffs various medical providers, to be served with the second set of Notice of Production from Non-Parties and Subpoenas Duces Tecum; revised Notice of Production requesting additional information that pertains to Plaintiff; initial online searches for Plaintiffs Facebook page and online profile, Florida Bar listed information; researched Anthony Havens, Lesline Sharon Alexander, Gloria Page 214 of 1019 Page: 3 CITY OF BOYNTON BEACH 12/01/2017 ACCOUNT NO: 306-9905066 STATEMENT NO: 17874 adv. Gregory, Mola (slip&fall) HOURS and Rhea Inka Bosland and other relatives and individuals whose names are cross-referenced with Plaintiffs online. 6.30 TAD Receipt of correspondence re: subpoenas. Review information on physician and revise subpoena to same. Revise additional subpoenas and notice of non-party production in advance of trial. 1.70 11/30/2017 IR Continuation of trial preparation; reviewed discovery propounded upon Plaintiff and non-parties and initial preparation of findings of same; revisions to Chronology of case, utilizing court filings, Plaintiffs deposition and answers to interrogatories, email regarding obtaining Plaintiffs 1040 income tax returns, pursuant to Plaintiffs responses to the City of Boynton Beach's Request for Production. 3.90 TAD Begin preparation of jury instructions an verdict re: pre-trial stipulation issues for trial. 2.20 FOR CURRENT SERVICES RENDERED 51.80 8,347.00 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL INGRID RIERA 28.40 $125.00 $3,550.00 TRACEY A. DECARLO 23.40 205.00 4,797.00 Color photocopies 6.30 Photocopies 107.80 TOTAL EXPENSES THRU 11/30/2017 114.10 TOTAL CURRENT WORK 8,461.10 BALANCE DUE $8,461.10 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 215 of 1019 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 12/01/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905073 Boynton Beach FL 33425 STATEMENT NO: 17875 Attn: Lynn Swanson adv. Robinson, Bennie (false arrest) Billing Category 18-RLO Claim#001470-000336-GB-01 HOURS 11/27/2017 IR Review Notice of Trial Conflict in state court matter and retrieved Scheduling Order Setting trial Date & Discovery Deadlines, Referring Case to Mediation & Referring Discovery Motions to United States Magistrate Judge, entered December 6, 2016; prepared ticklers pertaining to discovery cut-off, Motions in Limine, Mandatory Pretrial Stipulation, Jury Instructions, Proposed Findings & Conclusions, Voir Dire questions, exhibits and witness lists. 0.70 11/28/2017 TAD Receipt and review of email from outside counsel re: deposition of Mills. 0.20 FOR CURRENT SERVICES RENDERED 0.90 128.50 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL INGRID RIERA 0.70 $125.00 $87.50 TRACEY A. DECARLO 0.20 205.00 41.00 TOTAL CURRENT WORK 128.50 BALANCE DUE $128.50 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 216 of 1019 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 12/01/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905083 Boynton Beach FL 33425 STATEMENT NO: 17876 Attn: Lynn Swanson adv. Galindez, Dennis (slip&fall) Billing Category: 18-RLO Claim#001470-000330-GB-01 HOURS 11/15/2017 TAD Receipt and review of plaintiffs notice of conflict. 0.10 11/20/2017 IR Receipt and review Plaintiffs Notice of Trial Conflict filed for period of time February 26, 2018 through April 27, 2018 [Palm Beach Circuit Court] and March 26, 2018 through April 27, 2018 [Broward County Circuit Court]; prepared ticklers regarding same and revised internal court order outline with noted information of unavailability. 0.70 11/30/2017 TAD Review trial order and deadlines re: motions. Review case law re: plaintiff claims and any updates. Review deposition testimony of Brode and Ramsey. Prepare draft of renewed motion for summary judgment and supporting memorandum of law. Prepare notice of filing depositions in support of motion. 5.30 FOR CURRENT SERVICES RENDERED 6.10 1,194.50 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL INGRID RIERA 0.70 $125.00 $87.50 TRACEY A. DECARLO 5.40 205.00 1,107.00 Photocopies 5.95 TOTAL EXPENSES THRU 11/30/2017 5.95 TOTAL CURRENT WORK 1,200.45 BALANCE DUE $1,200.45 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 217 of 1019 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 12/01/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905092 Boynton Beach FL 33425 STATEMENT NO: 17877 Attn: Lynn Swanson adv. Caliskan, Hasan (MVA) Billing Category: 18-RLO Claim#001470-000354-AB-02 HOURS 11/02/2017 TAD Review all case law re: Plaintiffs motions and prepare for hearings on same. Review claims and prepare for meeting with commission. Review report from expert and prepare for deposition of same. 4.10 11/03/2017 IR Receipt, review and responded to Trial Graphix regarding demonstrative evidence, anticipated to use at trial; reviewed Plaintiffs various inconsistent testimony made during discovery; reviewed memoranda pertaining to 'inconsistencies' chart prepared in preparation for trial; conference regarding trial exhibits received, pursuant to previous discovery and subpoenas duces tecum [specifically, the last set of subpoenas sent 8.21.17, records due 9.15.17 [Hurricane Irma interruptions that delayed compliance to the City's subpoenas]; receipt and review of Officer Gorfido's FACE sheet, from the City of Boynton Beach Police Department records; scanned FACE sheet and prepared email correspondence to opposing counsel enclosing same. 2.20 11/06/2017 IR Online search of Palm Beach Circuit Court docket, to ascertain if Plaintiff filed Joint Pretrial Stipulation, due to the Court on October 7, 2017; preparation of email regarding Officer Gorfido deposition, currently scheduled for November 14, 2017. 0.70 TAD Prepare direct of Zeide and Roedel. Prepare for meeting with City re: proposed settlement. 1.30 11/07/2017 IR Online review of Palm Beach Circuit Court docket, to review the Joint Pretrial Stipulation; conferences with TAD regarding City of Boynton Beach meeting this date; review of pending trial projects. 0.60 JAC Prepare for and attend closed door with Commission. 1.20 TAD Attend meeting with city re: proposed settlement and strategies. Confer with risk manager re: settlement. Confer with plaintiff counsel re: settlement. 3.80 11/08/2017 IR Preparation of email to Trial Graphix regarding case settled last evening and received response to same; reviewed ticklers pertaining to trial projects and pending projects, to check any other notifications of settlement. 0.60 Page 218 of 1019 Page: 2 CITY OF BOYNTON BEACH 12/01/2017 ACCOUNT NO: 306-9905092 STATEMENT NO: 17877 adv. Caliskan, Hasan (MVA) HOURS TAD Telephone call to City re: settlement issues. Prepare correspondence to plaintiff re: approval of settlement. Telephone conference with physicians re: depositions. 0.30 11/09/2017 TAD Prepare correspondence to city re: settlement. Receipt of correspondence from plaintiff re: settlement information. Telephone conference with city re: approval of settlement. 0.30 11/13/2017 TAD Telephone call to plaintiff counsel re: settlement. Receipt of notice of cancellation of hearing. 0.30 11/20/2017 TAD Telephone conference with City re: settlement. Draft agenda for presentation at commission meeting. Revise release and confer with Plaintiff re: same. 1.30 11/21/2017 TAD Telephone call to Plaintiff counsel re: approval of settlement. 0.20 11/22/2017 TAD Prepare correspondence to Plaintiff re: settlement and release. 0.20 11/28/2017 TAD Receipt and review of signed release. Receipt of correspondence from City re: payment and prepare response to same. 0.40 11/30/2017 TAD Telephone conference with Plaintiff counsel. Review article re: settlement. 0.20 FOR CURRENT SERVICES RENDERED 17.70 3,300.50 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL JAMES A. CHEROF 1.20 $205.00 $246.00 INGRID RIERA 4.10 125.00 512.50 TRACEY A. DECARLO 12.40 205.00 2,542.00 Photocopies 12.60 TOTAL EXPENSES THRU 11/30/2017 12.60 TOTAL CURRENT WORK 3,313.10 BALANCE DUE $3,313.10 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 219 of 1019 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 12/01/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905111 Boynton Beach FL 33425 STATEMENT NO: 17878 Attn: Lynn Swanson adv. Goldman, Barry (bike/grate accident) Billing Category: 18-RLO Claim#001470-000373-GB-01 HOURS 11/14/2017 TAD Receipt and review of correspondence from the Court re: calendar call. Complete calendar call sheet. 0.20 11/16/2017 IR Reviewed email from Judge Rowe's Judicial Assistant, advising that December 8, 2017 live [hearing] calendar call has been changed to e-calendar call, with deadline to submit case specifics, including trial dates of unavailability commencing the second week in January 2018; prepared new tickler regarding November 28, 2017 deadline to submit to the Court and to retrieve Judge Rowe's online trial docket on December 6, 2017. 0.90 11/27/2017 TAD Receipt of correspondence from plaintiff re: trial issues. Prepare correspondence to City re: trial setting and receipt of response to same. Prepare notice of conflict. Prepare correspondence to Plaintiff counsel re: calendar call. 0.50 11/28/2017 IR Retrieved court docket regarding trial; review of Notice of Conflict with two other trials during the trial docket period [February 2018]. 0.30 TAD Receipt and review of revised correspondence to court re: trial setting and revised e-calendar submittal. 0.30 11/30/2017 IR Reviewed online court docket regarding trial line up for January 2018 8 week trial period, following the Court's revised e-calendar call on November 28, 2017; conference with TAD regarding same and prepared tickler to follow up on same December 5, 2017. . 0.60 FOR CURRENT SERVICES RENDERED 2.80 430.00 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL INGRID RIERA 1.80 $125.00 $225.00 TRACEY A. DECARLO 1.00 205.00 205.00 Page 220 of 1019 Page: 2 CITY OF BOYNTON BEACH 12/01/2017 ACCOUNT NO: 306-9905111 STATEMENT NO: 17878 adv. Goldman, Barry (bike/grate accident) TOTAL CURRENT WORK 430.00 BALANCE DUE $430.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 221 of 1019 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 12/01/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905132 Boynton Beach FL 33425 STATEMENT NO: 17879 Attn: Lynn Swanson adv. Wade, George (auto accident) Billing Category: 18-RLO Claim#001470-000380-AB-01 HOURS 11/03/2017 IR Reviewed trial exhibits, specifically for subpoenaed records from 2016; retrieved subpoenaed records and reviewed to ensure complete compliance by AT&T Mobility, LLC; conference regarding same and updated Trial Witness Tracking chart, that cross-referenced responsive records received by AT&T, pertaining to Plaintiffs cell phone contract with AT&T and noted information to records custodian trial subpoenas, with the case is re-scheduled on the Court's trial docket in 2018; preparation of tickler regarding same. 0.80 11/14/2017 IR Receipt, review and conference with clerk regarding Gary Kabinoff, M.D. medical records and deposition exhibits [numerous/multiple pages of records], marked for identification as 1 -34; directives regarding discovery organization of same [original] records and incorporating said records into an order, for use as trial exhibits, when case is rescheduled on the Court's docket. 0.80 11/15/2017 IR Reviewed Gary Kabinoff, M.D. deposition exhibits and scan to pdf format, for use as records as trial exhibits when matter is reschedule on the Court's docket [reviewed for correct order of deposition exhibits 1 - 34, total of 858 pages and as complete record of Dr. Kabinoffs medical file of Plaintiff, as it was not completely produced, pursuant to the City's subpoena duces tecum]. 2.80 FOR CURRENT SERVICES RENDERED 4.40 550.00 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL INGRID RIERA 4.40 $125.00 $550.00 TOTAL CURRENT WORK 550.00 BALANCE DUE $550.00 Page 222 of 1019 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 12/01/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905177 Boynton Beach FL 33425 STATEMENT NO: 17880 Attn: Lynn Swanson Davila, Danielle (Police) Billing Category: 18-RLO Claim#001470-000393-PP-01 HOURS 11/16/2017 TAD Receipt of correspondence from adjuster re: claim and review file re: response to same. 0.20 FOR CURRENT SERVICES RENDERED 0.20 41.00 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL TRACEY A. DECARLO 0.20 $205.00 $41.00 TOTAL CURRENT WORK 41.00 BALANCE DUE $41.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 223 of 1019 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 12/01/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905186 Boynton Beach FL 33425 STATEMENT NO: 17881 Attn: Lynn Swanson adv. Shevlin, Patrick (false arrest) Billing Category: 18-RLO Claim#001470-000395-PP-01 HOURS 11/14/2017 TAD Receipt and review of correspondence re: deposition and prepare response to same. 0.20 11/17/2017 TAD Receipt of correspondence from Davis re: deposition. Prepare correspondence to City re: depositions. 0.20 11/27/2017 TAD Receipt and review of correspondence to Court re: notice for trial. Receipt of notice. Receipt of correspondence from court re: notice. Receipt of order setting trial. 0.40 11/28/2017 IR Receipt and review of Order Setting Jury Trial and Directing Pretrial and Mediation Procedures, entered by the Court this date, for the 8 week trial period commencing March 19, 2018 through May 11, 2018, with E-Calendar Call on March 9, 2018; initial preparation of trial order outline with cut-off dates and trial particulars, pursuant to Judge French's local rules. 0.70 TAD Receipt and review of order setting trial and prepare correspondence to City re: same. 0.30 FOR CURRENT SERVICES RENDERED 1.80 313.00 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL INGRID RIERA 0.70 $125.00 $87.50 TRACEY A. DECARLO 1.10 205.00 225.50 TOTAL CURRENT WORK 313.00 BALANCE DUE $313.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 224 of 1019 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 12/01/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905199 Boynton Beach FL 33425 STATEMENT NO: 17882 Attn: Lynn Swanson adv. Robling, Aaron (Police) Billing Category: 18- RLO Claim#001470-000403-PP-01 HOURS 11/01/2017 TAD Attend hearing on City's Motion to Dismiss and School Boards Motion to Dismiss. Confer with Plaintiff re: status of negotiations. Confer with School Board counsel re: 911 call and negotiations. 4.80 11/02/2017 TAD Receipt of the School Board's response to request for admissions, Receipt of School Board's answers to interrogatories and response to request for admissions. Receipt of the documents produced by the School Board. Prepare correspondence to School Board counsel re: discovery responses and receipt of response to same. 1.30 11/03/2017 TAD Receipt and review of correspondence from School Board counsel re: response to request for production and prepare response to same. 0.20 11/13/2017 TAD Receipt and review of correspondence from plaintiff re: proposed revised order. Review proposed order. Receipt of School Board discovery. Review case law re: affirmative defenses for answer. 0.80 11/14/2017 TAD Receipt and review of School Board answer and affirmative defenses. Review complaint and prepare City's answer and affirmative defenses. Receipt of correspondence from plaintiff re: order and proposed order. Prepare response to same. 2.40 FOR CURRENT SERVICES RENDERED 9.50 1,947.50 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL TRACEY A. DECARLO 9.50 $205.00 $1,947.50 Photocopies 5.95 TOTAL EXPENSES THRU 11/30/2017 5.95 Page 225 of 1019 Page: 2 CITY OF BOYNTON BEACH 12/01/2017 ACCOUNT NO: 306-9905199 STATEMENT NO: 17882 adv. Robling, Aaron (Police) TOTAL CURRENT WORK 1,953.45 BALANCE DUE $1,953.45 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 226 of 1019 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 12/01/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905216 Boynton Beach FL 33425 STATEMENT NO: 17883 Attn: Lynn Swanson adv. Ryan, Ronald (whistleblower PD) Billing Category: 18- RLO Claim#001470-000410-EP-01 HOURS 11/22/2017 IR Receipt and review of Notice for Jury Trial by Plaintiff; retrieved online court docket to confirm status of discovery [last projects prior to trial request]; prepared tickler for 14 days to check if Trial Order entered by the court. 0.30 11/27/2017 IR Online court docket search of new judge in division AK [Honorable Edward A. Garrison]; reviewed court docket to ascertain if the Court filed its Order Setting Jury Trial and Directing Pretrial and Mediation Procedures; reviewed discovery propounded by the City of Boynton Beach and Plaintiffs responses thereto, regarding Motion to Compel Plaintiff to provide better responses. 0.90 11/28/2017 TAD Receipt and review of notice for jury trial. 0.10 FOR CURRENT SERVICES RENDERED 1.30 170.50 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL INGRID RIERA 1.20 $125.00 $150.00 TRACEY A. DECARLO 0.10 205.00 20.50 TOTAL CURRENT WORK 170.50 BALANCE DUE $170.50 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 227 of 1019 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 12/01/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905218 Boynton Beach FL 33425 STATEMENT NO: 17884 Attn: Lynn Swanson adv. Estime, Robens (Police Deadly Force) Billing Category: 18-RLO Claim#001470-000411-PP-01 HOURS 11/03/2017 TAD Receipt and review of correspondence from adjuster re: status. Review court docket re: information on status of claim. Prepare correspondence to adjuster and city re: status 0.80 FOR CURRENT SERVICES RENDERED 0.80 164.00 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL TRACEY A. DECARLO 0.80 $205.00 $164.00 TOTAL CURRENT WORK 164.00 BALANCE DUE $164.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 228 of 1019 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 12/01/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905237 Boynton Beach FL 33425 STATEMENT NO: 17885 Attn: Lynn Swanson adv. Clemens, Jennifer ( Personal Injury) Billing Category: 18- RLO Claim#001470-000417-GB-01 HOURS 11/01/2017 TAD Receipt and review of FPL amended response to request for production. Receipt of the City's amended response to request for production. Receipt of FPL and City amended response to request for admissions. 0.80 11/28/2017 TAD Receipt and review of notice of jury trial and notice of service of proposal for settlement. 0.20 11/30/2017 TAD Receipt and review of correspondence re: indemnification and prepare correspondence re: status to adjuster and excess adjuster. 0.40 FOR CURRENT SERVICES RENDERED 1.40 287.00 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL TRACEY A. DECARLO 1.40 $205.00 $287.00 TOTAL CURRENT WORK 287.00 BALANCE DUE $287.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 229 of 1019 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 12/01/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905277 Boynton Beach FL 33425 STATEMENT NO: 17886 Attn: Lynn Swanson adv. Meyer, Tamara (MVA) Billing Category: 18- RLO Claim#001470-000427-AB-01 HOURS 11/22/2017 TAD Receipt and review of records responsive to claimant request for records. Prepare correspondence to the City re: same. 3.40 FOR CURRENT SERVICES RENDERED 3.40 697.00 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL TRACEY A. DECARLO 3.40 $205.00 $697.00 10/25/2017 Federal Express- Invoice 6-007-41123 14.78 14.78 TOTAL ADVANCES THRU 11/30/2017 14.78 TOTAL CURRENT WORK 711.78 BALANCE DUE $711.78 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 230 of 1019 GOREN, CHEROF, DOODY & EZROL, P.A. Attorneys at Law 3099 East Commercial Boulevard Suite 200 Fort Lauderdale, Florida 33308 Telephone (954) 771-4500 Page: 1 CITY OF BOYNTON BEACH 12/01/2017 100 East Boynton Beach Boulevard ACCOUNT NO: 306-9905288 Boynton Beach FL 33425 STATEMENT NO: 17887 Attn: Lynn Swanson adv. Floering, David & Barbara Billing Category: 18 RLO Claim#001470-000422-AB-04 HOURS 11/06/2017 TAD Receipt and review of claim notice from plaintiff. Prepare correspondence to City re: same. Review case re: notice. Prepare correspondence to plaintiff re: same. 0.80 11/15/2017 IR Review file and initial pleadings of Plaintiffs allegations; reviewed file pertaining to discovery pending and preparation of ticklers for follow up of same. 0.40 11/29/2017 TAD Receipt of claim letter and prepare correspondence to City re same. Receipt of correspondence from adjuster and excess re: status and prepare response to same re: changes and discovery. 0.60 FOR CURRENT SERVICES RENDERED 1.80 337.00 RECAPITULATION TIMEKEEPER HOURS HOURLY RATE TOTAL INGRID RIERA 0.40 $125.00 $50.00 TRACEY A. DECARLO 1.40 205.00 287.00 TOTAL CURRENT WORK 337.00 BALANCE DUE $337.00 AMOUNTS PREVIOUSLY BILLED NOT INCLUDED ABOVE Page 231 of 1019 Risk-Outside Counsel Robert C Okon, P.A. Harris v City, Martinez 0.00 Lewis, Stroud & Deutsch, PL Hill v City 0.00 Harris v City 0.00 0.00 Roberts, Reynolds, Bedard &Tuzzio, PLLC-Oct 2017 Yesnick v City 0.00 Braswell v City 0.00 Boynton Old School v City 0.00 Andrews v Haugh 0.00 Hill v City 0.00 Kimsey v City& Brooks 66.00 Harris v City 0.00 Broberg v City 0.00 66.00 TOTAL Oct 2017 Outside Counsel - Risk 66.00 Page 232 of 1019 ROBERTS, REYNOLDS, BEDARD & TUZZIO, PLLC 470 Columbia Drive, Suite C-101 West Palm Beach, Florida 33409 Telephone (561)688-6560 Tax ID No. 65-0004867 City of Boynton Beach November 13, 2017 Attn: claims@bbfl.us Bill No. 39373 P.O. Box 310 Boynton Beach, FL 33425-0310 CLIENT: City of Boynton Beach 032 MATTER: Kimsey v. Boynton Beach & Brooks 12364 Claim #N/A BILL FOR FEES AND COSTS THROUGH 10/31/17 PROFESSIONAL SERVICES Date Services Attorney Hours 10/02/17 Receipt and review of correspondence from Mr. Thomas re: DPC 0.20 confirming hearing on 10/18 is moot as they have filed amended complaint. 10/30/17 Receipt and review of Plaintiffs Notice of Filing Personal DPC 0.10 Representative and Letter of Adminstration for estate. 10/30/17 Receipt and review of Plaintiffs Amended Notice of Taking DPC 0.10 Deposition of Officer Vincent Brooks. PROFESSIONAL SERVICES SUMMARY Code Name Hours Rate Amount DPC Danna P. Clement, Partner 0.40 165.00 66.00 Total Professional Services 0.40 $66.00 CURRENT BILL TOTAL AMOUNT DUE $ 66.00 Balance Forward: 620.50 Payments &Adjustments: -0.00 Total Due: $ 686.50 Page 233 of 1019 Please return this page with remittance to Roberts, Reynolds, Bedard & Tuzzio, PLLC 470 Columbia Drive, Suite C-101 West Palm Beach, Florida 33409 Bill Number: 39373 Bill Date: November 13, 2017 Client Code: 032 Client Name: City of Boynton Beach Matter Code: 12364 Matter Name: Kimsey v. Boynton Beach & Brooks Total Professional Services 66.00 Total Disbursements 0.00 CURRENT BILL TOTAL AMOUNT DUE $ 66.00 Balance Forward: 620.50 Payments &Adjustments: -0.00 Total Due: $ 686.50 Past Due Balance 620.50 TOTAL AMOUNT DUE $686.50 Page 234 of 1019 7.A. BIDS AND PURCHASES OVER$100,000 12/19/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/19/2017 REQUESTED ACTION BY COMMISSION: Approve the purchase of new and replacement vehicles as approved in the FY2017/2018 budget in the estimated amount of$1,729,507.31 by utilizing the following contracts: Florida Sheriff's Association Contract#FSA17-VEH25.0 and Florida Sheriff's Association Contract#FSA17-VEH15.0. EXPLANATION OF REQUEST: The Fleet Administrator recommends the annual purchase of thirty six(36) replacement vehicles collectively for Public Works, Facilities, Sanitation, Fire Rescue, Utilities and Police as approved in the Fiscal Year 2017/2018 budget. Attached is a spreadsheet indicating vendor, number of units orders, user department, bid/contract information and cost. Florida Sheriff's Association Contract#FSA17-VEH25.0 (Effective 10/13/17- 09/30/18) Florida Sheriff's Association Contract#FSA17-VEH15.0 (Effective 10/13/17- 09/30/18) The agency complied with public contract bid requirements that satisfies the City of Boynton Beach's bid requirements. The Fleet Maintenance Division intends to award the following vendors for purchase as follows (see attached exhibit for vendor details): 1. Garber Chrysler Dodge Truck for one (1) Dodge Ram 2500 4X4 pickup for Police in the amount of $27,944.55. This unit utilizes the Florida Sheriff's Contract#FSA17-VEH25.0. 2. Alan Jay Fleet Sales for seventeen (17) units, all are Police Interceptor Utility AW D's for Police in the amount of$547,949.61. These units utilize the Florida Sheriff's Contract#FSA17-VEH25.0. 3. Duval Ford for one (1) unit, a Ford T-150 for Public Works Facilities in the amount of$21,947.00. This unit utilizes the Florida Sheriff's Contract#FSA17-VEH15.0. 4. Prestige Ford for eight(8) units, seven (7) Ford Fusions for Police in the amount of$121,723.00 and one (1)for Fire Rescue in the amount of$17,389.00. These units utilizing the Florida Sheriff's Contract #FSA17-VEH25.0. 5. Orlando Freightliner for three (3) units, two (2) Freightliners with Recycle bodies for Public Works Solid Waste in the amount of$348,680.00 and one (1) Freightliner with a rear steer body for Public Works Solid Waste in the amount of$164,860.00. These units utilize the Florida Sheriff's Contract#FSA17-VEH15.0. 6. Autonation Chevrolet for one (1) Chevrolet Silverado extended cab pickup for Public Works Facilities in the amount of $21,159.00. This unit utilizes the Florida Sheriff's Contract#FSA17-VEH25.0. 7. Pat's Pump & Blower for one (1) Freightliner Sewer Vac truck for Utilities in the amount of$457,855.15. This unit utilizes the Florida Sheriff's Contract#FSA17-VEH15.0. Page 235 of 1019 HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? These thirty-two (32) replacement and additional vehicles will be used throughout the City to provide services to our residents. FISCAL IMPACT: Budgeted The total budgeted amount for the FY2017/2018 Budget for all the new/replacement vehicles = $4,058,861.00. Thirty-two (32) vehicles are being purchased in the amount of$1,729,507.21, for Fire, Police, Public Works, Sanitation and Utilities. ALTERNATIVES: To defer or not purchase these selective replacement vehicles. By deferring purchases , departmental maintenance cost and equipment downtime would increase and Sanitation routes will not get collected as scheduled. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: CONTRACTS VENDOR NAME: Various Vendors- see attached excel list START DATE: END DATE: CONTRACT VALUE: MINORITYOWNED CONTRACTOR?: No EXTENSION AVAILABLE?: Yes EXTENSION EXPLANATION: Page 236 of 1019 ATTACHMENTS: Type Description D Addendum Fleet Vehicles Purchased FY2017-2018 (1) D Attachment FSA1 7-VEH25.0 Award Letter D Addendum FIL Sheriff's Contract#FSA17-VEH25.0 for Vehicle's Listed#1, #2, #4  D Attachment FSA17-VEH15.0 Award Letter D Addendum FIL Sheriff's Contract#FSA17-VEH15.0 for Vehicle's Listed#3, #5  Page 237 of 1019 CD 43 1 ;j : Rq w %- CD 914 14" cm CD fo rn J 0 vo 0 43 . R 4- 0 co (Y) 40 N IL 0) m go %- 0 Ol emr- ® 0 0 40 ca cm Ct Cb am i g 1 a t- eb Go N ic; 0 V ..........A o ci g g ri x LL A* 'ft 1116 IL 116 U.. c u LL A a NIL LLI 0 IL E LU FA C c C Le 0 a OR F 6 Cc c IL LL E a LL IL. IL LL IN. IV,rat EZ leE C3 U. M6 0 CL LL ML a a 2 z c — Is ! 'I c .51, 2 p 1; PC f, �,A. - 0 G 0. . Protecting,Leading&Unitin ...since 1893 A I-LuRIDA SHERIFFS AbSUCIATION &� Y U,al a V 2617 Mahan Drive,Tallahassee,Florida 32308 p.(850)877-2165 P.O.Box 12519•Tallahassee,Florida 32317-2519 f.(850)878-8665 www.flsherlffs.org D M Date: October 1, 2017 To: All Perspective Participants From: Steve Casey, Executive Director Sarrah Glassner, Deputy Executive Director Annette Grissom, CPP Manager Greg Tish, CPP Coordinator Re: Contract Number FSA17-VEL25.0 Police Rated, Administrative, Utility Vehicles, Trucks and Vans We are pleased to announce that the Florida Sheriffs Association has successfully completed its 25th nationwide cooperative bid for vehicles.This contract is in effect beginning October 13, 2017 through September 30, 2018. This year's bid includes 63 specifications and 215 makes and models. It offers police rated, special service, administrative, hybrid vehicles, pick-up trucks,vans, mobility transport and police motorcycles. The competitive process for this award began in January 2017, when stakeholders were surveyed regarding procurement needs. Specifications were developed based on prior year activity and new additions were added based on survey results and the Fleet Advisory Committee's review of commodities. On April 10, 2017, a direct notification was sent to 511 prospective bidders to register for qualification to participate in the bid process. An advertisement of the Invitation to Bid was placed within the Florida Administrative Weekly on June 1, 2017 and again on June 20, 2017. From this Invitation to Bid,41 bidders responded. Of these respondents, 25 bidders submitted bids and 23 bidders were awarded after a review by the FSA Fleet Advisory Committee. The Florida Sheriffs Association Cooperative Purchasing Program has followed the Contract Terms and Conditions to procure this contract, and requires that all users, both purchasers and awarded vendors comply as well. Contract prices are extended and guaranteed to any local government or political subdivision of the state, public educational institutions, other public agencies or authorities with the State of Florida, and entities approved by the manufacturer to participate in this contract. Out of state sales are permitted under this contract. All purchasers are bound by their local governing purchasing ordinances, rules and regulations. All awarded vendors are governed by their manufacturer agreements and the Contract Terms and Conditions. List of Awards for FSA17-VEL25.0 Police Rated, Administrative, Utility Vehicles, Trucks and Vans: Alan Jay Chevrolet Buick GMC Cadillac Alan Jay Chrysler Jeep Dodge of Wauchula Alan Jay Ford Lincoln Page 239 of 1019 Alan Jay Nissan, Inc. Alan Jay Toyota Auto Nation Chevrolet Pembroke Pines Auto Nation Nissan Pembroke Pines AutoNation CDJR Pembroke Pines Bartow Ford Bay Dodge Chrysler Jeep Ram Beck Auto Sales, Inc. Bruce's Rossmeyer's Daytona Harley Davidson Coggin Ford Duval Ford LLC Garber Chevrolet Buick GMC Inc. Garber Chrysler Dodge Jeep Inc Garber Ford Kelley Buick GMC, Inc Prestige Ford Southern Sewer Equipment Sales Stingray Chevrolet LLC Tampa Truck Center LLC Terry Taylor's DeLand Nissan 2Page Page 240 of 1019 Boynton Beach PD MMEEM, G' ^fRBER pof N'tm =Rw dam -11/8/2017 r Chrjm&er Dodge 2'rwk Boynton Beach PD Todd Brandt Capt 1 42 ML2348 FAXi 1 M61111121WAM 3408 Hwy 27 Green Cove SpdrW4 PL 32043 561.742.6132 flinuilsoutsmulummilLcom Prices am published by the Pledds ShorMh Assidelilon. xjixvhdv1j rbbld owwde Pumhe*BaonWMnumber b FSA17-WLZd'Ae oIdn3 Septem6er Mhe 2OU Ax— Pollae Rated Vehides/Motongrd4%Sedum A LiliMlYuake.KYou have eegr queetlone this quou pleass,Celli In „.,:'h=aa--- ?Cr1V,,Ran%4,)Ur TRAD :P^I tt 4X d 6.:i.L,' CA j.'., 1 1 1a,n P ACX I, Includeda $0 00 ENGINE 5.71.VS HEMI VVF Included Sell 00 DFP TRANSMISSION:6-SPEED AUTOMATIC Included r 00 DME 3.73 AXLE RATIO Included $000_ DSA ANTI-SPIN DIFFERENTIAL REAR AXLE Included 4.00 PXR SOLID EXTERIOR PAINT:BRILLIANT BLACK CRYSTAL Inc $0.00 DIESEL GRAY/BLACK,HEAVY DUTY CLOTH 40/20/40 SPLIT BENCH 313 ;313.00 UAI UNCONNECT RADIO /3.0i;193.00 XHC ELECTRONIC BRAKECONTROLLER 293 -]WHEELTD WHEELMRA SIDE STEPS 693 5693.00[ CLASS IV HITCHAND BALL 198 N� y TRAILER TOW MIRRORS 193 $193.00 R AND 9B � $98.00 GXhA KEYLESS ENTRY 188 $188.00 YTAG C T 116.55 5116.55 IDELIVERY m n 0 s0 00 o 0 DAO 0 mama :mmm.,., WM � 0 - O BB 0 $000 0 $0.0o, 0d 0 1.0.00 0 saw 11=1711:37AM &DY=NBEACHPDRAMM=1MDDF8A Page 241 of 1019 -77 ANAhmt FLORIDA SHERIFFS ASSOCIATION & FLORIDA ASSOCIATION OF COUNTIES Name alrs of VeNcle Zonese Unit Price Alan Jay Chevrolet uic Cadillac { 1 CK25 Chevrolet Silverado 2500western $28,898.00 ALT-Garber Chevrolet uick GMC Inc. 201{ S3)ChevroletSilverado, es $29,097.00 Alan Jay Chevrolet uick GMC Cadillac 2019 ChevroletSilverado 2500 HD Northern , 9 .00 ( 5 ) ChevroletALT-Garber uicInc. (CK8 Chevro) I Silverado250 Northern $29,997.00 Alan Jay Chevrolet uick GMC Cadillac (01 5 Chevrolet l Silverado 2500 Central $29,699.00 Garber Chevrolet Buick GMC Inc. 2018 Chevrolet ilv o 2500 HD Central $29,937.00 ( ) Auto 'on Chemlet Pembroke Pines (0I Chevrolet h v 1 Silverado 2 Sou ,763.00 43) Ian Jay Chevrolet BuickC Cadillac 2019 ChevroletSilverado 2500Southern HD $28,799.00 ( ) Duval Ford 201 F-250 } Western $26,647.00 ALT-Coggin Ford 201 -25 2 ) western $27,252.00 Duval Ford 20 19 FordF-250 S ) Northern $26,647.00 ALT-Coggin Ford 2019 Ford F-250 SD( ) Northern $27,152.00 Duval Ford 2019 F -250 SD(W213) $26,953.00 Coggin Ford 2018 Ford F-250 S ) central $27,095.00 Duval Ford 2018For -250 s ) Southern $26,994.00 ALT-Coggin Ford 2018 Ford F-250 ) Southern $27,095.00 Alan Jay Chevrolet BuickCadillac2018 GMC Sierra 2500 3) Western $28,926.00 Garber Chevrolet uic Inc. 2019 Sierra 2500 HD( 5 ) Western $29,1130 Alan Jay Chevrolet Buick GMC Cadillac 2018 GMC Sierra2500 HD( ) Northern $29,726.00 Garber Chevrolet i C Inc. 2019 GMC Sierra2504 HD( ) Northern $28,913.00 Alan Jay Chevrolet Buick GMC Cadillac 20 18 GMC Siam ( 3) $29,726.00 ALT-Garber Chevrolet uick GMC Inc. 20 19 GMC Sierra 2500 HD( ) 3.00 3 Page 242 of 1019 Alan Jay Chevrolet Buick GMC Cadillac 20 19 GMC Sic=2500 HD(TK25943) southern $29,926.00 Garber Chevrolet Buick GMC Inc. 2018 GMC Sierra 2500 HD(TK25943) Southern $29,063.00 Terry Taylor's DeLand Nissan,Inc 2018 Nissan Titan XD(5 I ) Western. $30,871.00 2019 Nissan Titan XD(5 019) Westam Terry Taylor's DeLand Nissan,Inc 2018 Nissan Titan XD(5 1 ) Northern $30,741.00 2019 Nissan Titan XD(53 1 ) Northern ..M-- Terry Taylor's DeLand Nissan,Inc 2019 Nissan Titan XD(53019) central $30,761.00 2018 Nissan Titan XD(530 18) Central ..NB— T Taylor's DaLand Nissan,Inc 20 18 Nissan Titan XD(530 18) southern $30,791.00 20 18 Nissan Titan XD(53018) southern ..NB— Garber Chrysler Dodge Jeep Inc. 201 Ram 2500 J7 2) *Western $25,959.00 AutoNation CDJR Pembroke Pines 2019 Ram 2500(DJ7L92) western $25,929.00 Garber Chrysler Dodge Jeep Inc. 201 Ram 2500(DJ7L92) *Northern $25,659.00 AutoNation.CDJR Pembroke Pines 2019 Ram 2500(DJ7L92) Northern $25,954.00 Garber Chrysler Dodge Jeep Inc. 2019 Ram 2500(DJ71,92) *Central $25,759.00 AutoNation CDJR Pembroke Pines 2019 Ram 2500(DJ7L92) Central $25,904.00 Garber Chrysler Dodge Jeep Inc. 2019 Ram 2500(DJM92) *Southern $25,809.00 AutoNation CDJR Pembroke Pines 2018 Ram 2500(DJ71,92) Southern $25,929.00 2234 Page 243 of 1019 v � AAhµ MmUs. FLORIDA SHERIFFS ASSOCIATION 14-DOOR CREW CAB PICKUP TRUCK 4X4 SPECIFICATION #57 2018 Ch let Silverado 2500 HD( 5 3) 2018 Ford F-250 SD(W2B) 2018 GMC Sierra 2500 HD( 5 3) 2018 Nissan Ti (53018) 2018 Ram 2500(D 92) 7= FOLLOWING ITMdS WILL BE FACTORY INSTALLED ON THE BASE VEHICLE TO VEHICLEZET TIM MODEL NMMZR A14D BUILD CODES OF THE VEHICLE LISTED. PLEASE ZFER TO THE EMERGENCY ISECTION WITHIN 1THIS CONTRACT FOR DESCRIPTIONS, SPECIFICATIONS PRICING. 1. a.Manufacturer's standard V8 line engine,alternator,battery and cooling aca e. . a. is standard automatic transmission. b. Manufacturer's standard drivel tii engine s i ion oombination. c.Limited slip i ti o4-wheel drive. . ffMQBMAb=I . _S: a.ManufacturVs standard power steering. b. s standard gauges. . COJEM I_—_S: a.Manufacturer's.standard air conditioning with134A system. b. s standard tinted glassl around. c. Manufactwer's standard AA4/FM stereo. d. Heavy duty rubber or covering instead of carpet. e. s standard production seats.Purchaser will select color at time of order. f. (2)per vehicle,single key locking system,(each vehicle keyed ditly). . 2x I a.Dual outside i side rearview mirror. b. bterior dome lights i left and right r activated switches. c.Manufhaturees standard afT bags. 6. BEAUS; a.Four wheel anti-lock e ABS system. 7. Page 244 of 1019 a. of is standard tires and wheals. b. Con-iontional spare tire mounted undarbody. S. MASSIS,EUMUA& &Manufactumes standard colors,factory painted.Colors to be determined by individual agencies. b. Manufacturers standard fuel tank. c.Manufacturees standard front and mar bumpers. d. Flectside long bad. DISCLOSURE: THE FLORIDA SHERIFFS ASSOCIATION WORKING IN COKJUNCTXON 470 T WITH mRNu3rACTURMS, VENDORS AND DISTRIBUTORS OF VEHICLES/ZQUIPhMNT DOES THEIR 33EST TO ENSURE MODEL MMMS, NMMZRS AND CODES RZPRZSMFT THE LATEST XNFOMMTIOK AVAILABLE AT THE TIME THE DID DOCUMENTS ARE pRzPARM. IT IS RECOMMENDED THAT YOU CONFIRM THIS INFORkULTION WITH THE AMRDED VENDOR REPRESENTATIVE AT THE TIM YOU ARE REQUESTING A CONFI NG QUOTE. 223a Page 245 of 1019 3 SL AR At FLORIDA SHERIFFS ASSOCIATION & FLORIDA ASSOCIATION OF COUNTIES 1 SPECIFICATION 2018 Ram 2500 (DJ7L92) The Ram 2500 T71, )purchased through thist omes with all the standard equipmentspecified y the manufacturer for is model a vehicle specification(s) i which are includedof thiscontmces vehicle base price specification by zone. *WesternI *Southern BASE PRICE: $25,959.00 $25,659.00 $25,759.00 $25,909.00 While a Florida Sheriffs Associationd Florida Association o ties have attempted to ideptify and` clue those equipment items most often requested by participatingcies fbr fall size vehicles, a realize equipment needs and prilbrencesgoing vary from agency to agency.In an effortincorporate flexibilityinto our program,we have created specific el options which allow sr to tailor the vehicle to their particular wants or needs. following equipment el eir related cost am provided hem to assist you in approximating a total cost of the type vehicle(s )you wish to order through this program.Simply of any of the following equipment items you wish deleted ftom the ase unit or add the cost of any equipment items you wish added to the base unit cost to determine the approximate cost of the type vehicle (s)you wish to order. NOTE:An official listing 1add/delete options and their prices shouldobtained p in your ZDne when preparingorder.Additionaldel options other than those listed heree available through the d ,those listed here must be honored by the dealers in your zone at the stated prices. 2 Page 246 of 1019 VE111CLE; 2500(DJ7L92) DEALER: Garber Chrysler Dodge Garber Chrysler Dodge Garber Chrysler Dodge Garber Chrysler Dodge Jeep Inc. Jeep Inc. Jeep Inc. Jeep Inc, ZONE: *Westcm *Northem *Cenbil *Southcrn BASE PRICE: $25.859.00 S25,659.00 $25,759.00 $25,809.00 Order Code Delete Options Ali Zones DIM91 61 cargo box in lieu of 9' ($150.00)" 2018 RAM2500 THADESMAN M CREW CAD 6'4'BOX Air conditioning NA AMIFM ste= o NA XBC/TCP/LBL Cargo box and rear bumper ($10.00), . recti re 3 18"x 8.0"Stral.18"&vel PICKUP BOXI)ELETE-incBulb Our Deon Defearfar LED.Delete D Beta:S,�m n 4wm Wheel I"0&qWrvr LHL)(Requirej TCP);ADD TIRES L727WOA18E OWL ONIOFF ROAD,ADDYP AMUNTEDAWMARYMMHES Full size spare tire and rim NA (DSA) Limited slip differential on 4-wheel drive ($300.00)' DELETEAN77-SPINDIFFERENTULMA]tAM Order Code Add Options All Zones Options are to be discounted below Mmufacturerre Standard Retail Pricing (MSRF) or M&nUfaCtUX6X8 published list price for any factorY add options. purchasers are encourage to negotiate pricing 'for options. Additional discounts for each add option shall be decided by the. Vendor. please refer to the Contract Te=s and Conditions, ESe0!WLcn 2.14 Option Pricing. ESA/DFP Engine upgrade-specify $499.00 ENGINE.6.4L HEA FY DV77 V8 HEM MaYS 4ne.12 Addiflonal Gallons of Gaj.11.50 M*eneelficar Axle.OP79R.' 10.000 lbs.180 Amp Atte (Requires DFP}:TWSMSSION.6-SPERD A UTOMA 77C(66,RFE) I ETK/DG7 1 -specit� a &haun rako $9,198.00, ENGINE-6.7L 16 CUMAM6 TURBO DIESEL-me:Current GenerationEnOw Controller,Dig I B ,GVWR,- 10,0001bs.Tow Hoakn 180Amp Afternaw,RAMActive Air.Cumuniks Turbo Diesel Badge,28 Gallon Fuel Tank Selective Caubdic Reduction flJOrgi;TRANSAMMON.-&MEED AUTOMA77C(68RFE)-Inc:3.42 Axle Raba(Raquires ETV I Bi-fucl model-spcc* NA EZF/DFP CNO model-specify $10,998.001 ENGHM5.7L V8 HEM CNG-inc:Hemi Bad8e,GVWR:9,200 lbs,CNG Fuel Systent Baah CoWvmed Natural Gas Vehicle,l Clurter wIDWay Screen,260 Liter CNG 7!mk(Requires DFP);TRAAMWSZON.-&VEED AUTOMATIC(66RFE) I CNG conversion(discuss with dealer) NA LPG cony ion(discuss with dealer) NAI Battery,auxiliary HD NA Increase to 9,900 lbs.GVWR NA XHC Electric bmke controller $293.00' TJWLER BRAKE CONTROL Traction control Std ABSAndDrivelim Traction Ct=1rol&ff"W 2M Page 247 of 1019 VEHICLE* 2500(D]7L92) DEALER,• Garber Chrysler Dodp Garber Chrysler Dodge Garber Chrysler Dodge Garber Chrysler Dodge Jeep Inc. Jeep Inc. Jeep lite, jeep Inc. ® *Weswrn *Norfficrn *Cenbw *Southern BASE ® $25,859.00 $25,659.00 $25,759.00 $25,809.00 DJ7H92 Alanuficturer's modelupgrade pe(specify pkg.bid) a5,09g.00 2018 RAM 2500 SLT 4X4 CREW CAB 81 BOX V9X&/AJY Seat trim 1 . 0'upgrade-Specify $693 DIESEL GRA y&LA Cr,CL 0 TH 4012 W40 BENCH SEA T Okores AJY?;P OPULAR EQ UIP MENT GROUP-mc.Remote FQy1=Ehy,Carpet Floor Covering Fra"t&Rear Floor Mats,SVduxXM8ate1hte Rado Power windows/door locks Sta Speed con It steering wheel Std Bucket seats in lieu of bench seat NA SXX8 1 40/20/40 seat in vinyl $193.00' DLLSEL GRAYMUCK WORK GRADE VINYL 4 014 BENC 40/20/40 seat in cloth NA AJY Carpet in lieu of13.00 rubber floor covering Re Mats shft $69 POPULAR EQUIPAWfTGROUP-ine Remote Keyless EHFrYCa?PdF7—CMw*19,FrfflT & ar.F700r Swellife Ra&0 MATS Floor mats $299.00' FRONT AND REM FLOOR LWERS(Weathermch or o! lens aler Imtalled) TINT Deep tinted glass $299.00 TRVT WVVDOW3 TO LEGAL LEVEL(Dealer hutalled) Sliding rear window NA RHI AMIFM mdio with single CD $293.00 SLE DISC REMOTE CD PLAYER - on-Star NA RSD Satellite mdio $193.00' I0 1 1 S1JUUSrMSATELL1TffRA.D $176.00 1 3K Additional Key(s)or Key Fob(s)when applicable 3RD KEY OR FOB Side air begs Std Dual SkW Drfver And Passexpr Smal-Mounted SI&Alrbags hwhdrd I U' Cab steps $443.00 BLACK 77JBV R SIDE STEPS(Add$230 WHEEL TO WHEEL SIDE STEPS) I LHSPOT Lelt-hand pillar mounted 6"Spotlight with clear halogen bulb,dealer installed $396.00 LRSPOT Left&right-hand pillar mounted 6"spotlight with clear halogen bulb,dealer installed $792.00'- WS Vent visors-stick-on style $126.00 RS Rains `el ds-flange style $126.00 BS Bug shield $149.0.0' GPO Trailer tow mirrors $193.00' POWER BLACK TRELER TOWAHRRORS-im. Trailer Tow Afinwa,Exterior Mirars Ca a1!LaoW,Evedor Mh7mt WGGWmp-around grille guard $1,299.00 ATB Heavy duty aluminum tool box $495.00 2295 Page 248 of 1019 VEMCLE- 2500(DJ7L92) DEALER: Garber Chrysler Dodge Garber Chrysler Dodge Garber Chrysler Dodge Garber Chrysler Dodge Jeep Inc. Jeep Inc. Jeep Inc. Jeep Inc. ZONE: *Westem *Northern *Central *southern BASE • $25,959.00 S25,659.00 $25,759.00 $25.809.00 XME Bedliner $303.00 UNDER RAIL BOXBEDLfiVER I XMF Spray-on bedliner for pick-up truck(Rhino,Line-X ora v ivalent) $493.00 SPRAYINBEDMNER I XEF Skid plates $93.00 MnFER CAN SKID FLA TE SMELD DK3 Shift on the fly $293.00' BLECTPJC S91FT-ON-THE-FLY TBANSFER CAW-iffc:starap 7hW TCP All terrain Uvad tires $243.00 TIRES.•LT275MR18E OWL ONIOFFOA D Nitrogen filled tires including spare tire NA Steel truck cap NA ADB Tow hooks $143.00' PROTECTION GROUP inc:Toy Hoah LG 1,200 lb.lift gate $2,996.00 20MMYGATE OR EQUIVALENT SKW 9,000 lb.winch with remote $1,198.001 BB Trailer towing package,to include heavy duty flashers,wiring fbr trailer plug(7 prong round),and $9B.001 class IV frame mounted trailer hitch with 2"square removable receiver, I"shank with 2"ball.Does not include trailer tow mirrors.May be dealer installed. AAR AND 2-BALL(Chus V Towingwfflffma,Hitch and Zhifier Skray CantrallwhOW) SIBL Spray-on be liner ffir utility body $749.00' ADD$50 FOR BOXTOPS.ADD$50 FOR REAR BUMPER SSB Knaphoide,Reading or approved equivalent utility body-specify $5,596.00' STANDARD SERVICE BODY laVAPhZIDE,READBVG OR EQUIVALENT(Add 8600for Fhp Top Lids) Manufacturer's standard service unibody, 14 gauge construction-specify.May be dealer' l NA (NOTE:If you are ordering a service body,we are advising you to contact your awarded vendor.) Manufacturer's standard service modular body, IS gauge construction-specify.May be dealer NA installed.(NOTE:If you am ordering a service body,we are advising you to con tad your awarded vendor.) Powder coating fbi utility body NA TON Fiberglass tonneau cover(painted W match) $1,498.00' CHT Fiberglass cab high topper with front;side and rear windows(painted to match) $1,699.00- LMI Daytime running lights $39.00' LOWBEAMDA MWAUNNEM HEADLAAMS I Immobilize daytime running lights NA Cab shield headache rack(protects back of cab) NA 011R Pipe rack w/expanded.metal basket over cab(for pickup bed) $1,296.00' OVERHEAD CK' OHR Pipe rack w/expended meta]basket aver cab(fbr utility body) $1,296.00 OVERHEAD RACK 2M Page 249 of 1019 VEMCLE: 2500(DJ7L92) DKALER- Garber Chrysler Dodge Garber Chrysler Dodge Garber Chrysler Dodge Garber Chrysler Dodge Jeep Inc. Jeep Inc. Jeep Inc. Jeep Inc. ZONE: *Western *Northern *Central *Southern RASE ® $25,859.00 $25,659.00 $25,759.00 S25,309.00 SLR Single ladder rack side mounted(specify street or curbsfdo) $1,196.00' Front license bracket Std Backup alarm,factory installed NA I BUA Backup alarm,dealer installed $139.00 Backup camera with 3.5"LCD(rear mounted camera to provide wide angle field of vision at rear of Std vehicle)-factory installed BUC Backup camera with 3.5"LCD(rear mounted camera to provide wide angle field of vision at rear of NA vehicle)-dealer installed XAA Optional equipment-specify $293.00 PARKSENSE R&M PARK ASSIST SYSTEM $199.00 GXM Optional equipment-specify Y! RE yWTE KEYLESS ENTRI AED Optional equipment-specify $993.00 CHROME APPEARANCE GROUP-inv.Bright Arair Bumper,77res.-L727517OR18E BSWAA Bright GH11c,Wheels. 18"x 8.O" el Chmme Cl a4 Bright Front Bwnpr.180 S*el el BAJ Optional equipment-specify $98.00, 220AWALZEWATOR I I X%UJAHU Optional equipment-specify $1,518.00, MOPAR 20K DIRECT MOUNT 5TH WHEEL HMH(Regiares AHU);57H WHEELIGOOSENECK TOWING PREP GROUP Cargo view camern(LPD)is recommendedwith 5th 19heel(gooseneckpip to make fiviler houbp gaiter: INST Labor rate per hour $105.11 'TB FIR EVSTALLATION TTAG Temporary tag $6.00" TRANS Transfer existing registration(must provide tag number) $96.00 1 YTAGNew state tag(specify staft,county,city,sheriff,etc.) $116.55'. Maintenance Plan-specify NA Please conract Deakrjbr Latest Maintenance Plan Options and Prices Maintenance Plan-specify NA ii Maintenance Plan-specify NA I Warranty-specify NA Please contact DealerforLaust Warranty Options andPrices Warranty -s i NA Wamnty-s i NA Diesel Warrmty-specify NA Diesel Warranty-specify NA Diesel Warranty-specify NA 2297 Page 250 of 1019 �a Cal Usflr4 for allo Auftoodver,&Ligid Truck needii. Quote PHONE )ALANJAY(252-652 9) DIRECT WWWALANJAY.COM Corporate 2008 U.S.27 Sough !MOBILE 90"384999 Mailing i P.O.BOX 9200 n ,FL 70 1 Sebring,FL 338714200 ORIGINALATEVIQUOTE 1013112017 QUICK QUOTE SHEET11111114120117 REQUESTING EN ,,CITY OF CONTACT PERSON WILLIAM DARTY EMAIL RadnAhbLu PHONE 501-742-6215 MOBILE FAX MODEL KRA SPECIFICATION 0 06 18 FORD POLICE INTERCEPTOR SUV PAGE S 82 CUSTOMER ID E DISTRICT PRICE $26,907.00 Ito ikmobi 4O FACTORY OPTIONS DESCRIPTION 6 -- BLACK INTERIOR CLOTH VINYL _______ R 3.71- 6 WITH P UTO TRANS __________________m-- -------_----------------_---------- ___________________________-__-_______________________--_____________________________________-_ 153 FRONT LISEP T -- ---- _ - _ ---------------------------------------------------------------------------------------------------------------•-----------._....--- ------------------- C -P- FACTORYBACK UP E WITHDISPLAY IN CENTER (STD} $0.00 -------------- - _ RNF ........................................................ .........®-' FOHOUSING PRE-DRI -inc:pre-drilled hale for side rna r polka use,does not Include LED $124.00 Installed lights(eliminates need drill housing assemblies)and pre-malded side warning LED hales w/standard sealed capability(does not Include LED Installed lights) _______________________ ------_______._.__.__._.____._.__..______________._.....-.-._.__._-_______.________.._________________-__--------_-_-.-__--______-__ 47CLICE I HARNESS E RY KIT-FR 1 ..................... ___ -------- ..___-----._-_-_- --.-.-----------...-------------------------....---...----------------------------•-----------------® 00 KED K "INTERCEPTOR UTILITY* $ .------------------------------ "_._._._.-.._..__.-._..__..__..-_..__..____.___._.___________.________a__.a.__ ____________.___ ____ 6 REAR DOOR HANDLES INOPERABLE $34.00 ...... ... ... ..__. e_._-_m_________________________________________________________________________________________ ________e_.e.... ............. ------_ ..e ___ _ ____ 1 R ER I DE (OPERABLE F FRONT DRI SIDE SWITCHES) e 76 ®.......................m__®................--------......._..........._ -----•-------..____- E SENSING $274 ____ ..----.-----_._.-._-._---_---------------.---------._.-._._______.__._ _.._ 6 R 4 R SPP STEERING HEELS IT C IRECS 43 } _ -- - F NS $763.00 CONTRACTS DESCRIPTION NEW-TAG C T (includestemp tae y rnl ®ship n signature). .33 ; __a............. -_.__--._-.-.-_____-_---_____________-_-..--.-._______________......._..______________._....._______________________e_______________ -------------------- BGP GRAPHICS PACKAGE,PER CUSTOMER SPECIFICATIONS 9 ..... D TDEALERNEPA FACTORY CK VEHICLE, }DOOR WHITE. - 200.00 1� ----------------------- - ______....-..._..._._____________. ---- ._ ._._.- .._.__ _. ._ ________________________________________ ________ - .__.._._....... ...... ___.___-___-_._.__-----_-_---_-____________-_--.-_-..__.----------.--------.....--..__----....._______e._-.e__m__.m_-m_m.__---e P 7 Premium------------- ExtendedWarranty_________ _________ _________ _________ _________ _ _______ _________ _______ ____________ ______ CONTRACT OPTIONS $V72.33 i TRADE IN TALC T $32232.33 ��. — R� T —._.. . �, ., �F YES WE TAKE TRADE INS "•"" ASK A. _. ........... ..... .. .... _. ................. TALC ST LESS TRADE IN(S) CITY 17 SS47,949.61 Estimated t payments for 60 months paid In a $10,057.80 uni lu,al finance for at essential use vehicle.rejuires lander wr;,;roval,WAC. i Comments VEHICLE QUOTEDCHRISTY SELFGOVERNMENT ACCOUNT MANAGER �hrls .sse anJ a 'fWent I approdate dio opportwily to submitN carmUly. ff there are any errons or changes,pleam fwl free to contact me atany Him. 1 am always hwy to be of asabliarros. FSA-BOYNTON BEACH,CITY OF-KaA-12792-5_C1tuote.pdf Pae 1 of 1 Page 251 of 1019 �� ° COLTNTMS c FLOREDA SHERIFFS ASSOCIATION & FLORIDA ASSOCIATION OF COUNTIES Name of Dealershipof Vehicles s Unit Price _ I I , A U__L -A fS ei__ ei , 1 Duval Ford 20 18 FordInterceptor Utility( A) $26,901.00 ALT-Garber Ford Inc. 20 18 FordInterceptor Utility A) western $27,555.00 Duval Ford 20 18 FordInterceptor Utility ) *Northem $27,083.00 ALT-Garber Ford Inc. 201 o Utility( ) Northern $27,405.00 Prestige Ford 2018 Fordr Utility(KBA) $26,869.00 ALT-Alan Jay FordLincoln 2019 FordInterceptor Utility(KBA) Central $26,997.00 Alen Jay Ford Lincoln 2018 FordInterceptor Utility ) *Southern $26,997.00 Duval Ford 20 19 FordInterceptor Utility( ) Southern $27,426.00 0 Page 252 of 1019 fitt EIA AMXXATM. OFFLORIDA SHERIFFS ASSOCIATION & FLOREDA ASSOCIATION OF COUNTIES FORD INTERCEPTOR POLICE RATED UTILITY - AWD SPECIFICATION #6 2018 FordInterceptor Utility( ) VEHICLEiTHE FOLLOW ITEMS WILL BE FACTORY INSTALLED ON THE BASE CODES' MEET THE MODEL NUMBER AND BUILD WITHIN1 REFER TO THE EMERGENCY VEHICLE LIGHTING AND SIRENS SECTION THIS CONTRACT FOR DESCRIPTIONS, SPECIFICATIONS- AND PRICING. Ford Interceptor ty ) Code Description K8A Ford Interceptor Police Rated Utility Vehicle 51Y Driver's Side(Left d)Spotlight 9 Seats Cloth FrontBuckets/ Vinyl Black Interior 500A Equipment Group 33L V6 Engine 44C 6 Speed Auto Transmission 153 Front License Bracket 7r Factory -up Camara Std Power Distribution Lug Std Dome Lamp/Overhead Light DISCLOSURE: THE FLORIDA SHERIFFS ASSOCIATION WORKING IN CONJUNCTION DISTRIBUTORSWITH MANUFACTURERS, VENDORS AND ® I DOES THEIR BEST TO ENSURE MODEL NAMES, CONFIRM NUMBERS AND CODES REPRESENTTHE LATEST XNFCF4MT3:CN AVAILABLE AT THE TIME THE BXD DOCUMENTS ARE PREPARED. IT IS RECCHMEMED THAT YOU REQUESTINGTHE AX%RDED VENDOR REPRESENTATIVE AT THE TIME YOU ARE QUOTE.CONFXRKING 1 Page 253 of 1019 qS pH FLORIDA 3ATt '4 FLORIDA SHERIFFS ASSOCIATION & FLORIDA ASSOCIATION OF COUNTIES FORD INTERCEPTOR LIC - AWD SPECIFICATION #6 2018 Ford Interceptor Utility (K8A) The Ford InterceptorUtility )purchased through thist comes with l the standard equipment as specifiedy the manufacturerr this model and FSA!s base vehicle eci c ( )requirements whichincluded e a part of this contracXs vehicle base price as awarded by specificationzone. *NorthernZONE: *Western *Central southern BASE PRICE: $26,901.00 7, .Q 6 .QQ $26,997.00 Whilea Florida SheriffiAssociation d Florida Associationof Countieshave attempted to identify and include those equipment items mostparticipating cies for full size vehicles,we realizei needs agency.vary from agency to In an effort to incorporate flexibilityour program,we have created specific add/delete options which allow the purchaser to tailorvehicle eir particular wants or needs. The fbllowing equipment delete and add options and their related cast are providedhere to assist you in i e total Cost of the type vehicle(s)you wish to order through this program.Simply deduct the costof any of the fbllowingequipment items you wish deleted fiom the base unit cost or add the cost of any equipment is you wish added to the base unit cost to determinee approximate cost of the type vehicle(s)you wish to order. NOM An official listing of alladd/delete ions and their prices shouldobtained a appropriate dealer in your zone when preparing your order.Additional el ions other fl=those listed here may be availabledealem,however,those listed honored by the dealers in your zone at the stated prices. 82 Page 254 of 1019 VEHICLE: r Utility(KRA) DEALER: Duval Ford DuvalPrestige Ford Alan Jay Ford Lincoln *NorthamZONE: *Western 1 *Southem PRICE:BASE $26,901.00 $27,083.00 $26,969.00 $26,997.00 Western Order Code Delete Options &NorthernCentral Southern 16D ' Badge del (Police Interceptor BadgeOnly) NCIN& NC31 16D 2 16D 3 1 ' Driver's Side Spotlight 50. ' $100.001 ($50.00)3 D51Y 2 D51Y 3 1531Fronticse BrwJM NC' NC2NC3- 153 2 153 3 I nt Console Plate-Delete Not available with option 67G,67K NC' 3 2 is model year 3 Western Order Code Add OptionsNorthern optionOptions axe to be discounted below Manufacturer's Standard Retail Pricing (KSRP) or manufacturers published list price for any factory add options. Purchasers are encourage to negotiate pricing for options. Additional discounts for each add the Vendor. Please refer to the Contract Tarms; and Conditions, Section 2.14 Option Pricing. J ' 3.5L V6 Ecoboost Engine Upgmda $3,294.00' .$3,290.00 $ , .002 $3,294-003; T 2 (131Top 4e4,inalmho 44c Awamission I , 99T 44C 3 3.5L Y6 Ecoboost Engine with 6,qwd aseonzatic grawalinjon 3 41H z ie block a .00' 9.002 9.003 1 1 3 ' Ballistic door panels-drive front door 1$1,584.00' '$2,414.002 '$1,584.003 2 !Tested u the requiremna ofNIJ Sandard 0108.01 Level Ill.•7.62 x51 mm 3 r 9.7 0(308 Wimhester 750 )Per L4PD require nts,they're aba des4ped to irMstandspecial threat rou :7.62 x 39 mm AGC 7.9 a 56)5.56 x 45 Mm 193 3.36g 5.56 x 45mm M55 4 .FOR LEYEL IV 90F VSE 2414.Tested and meets the requirements of NIJ v7 01 .0111Y.°.30-06 dP 16 (7.62 x 63 APM2 10.8 .Designed to w1distandspEcial threat rawidt. 7.62 x 54R LPS9.63g 7.62x 57 mm AM9.75 (308 Winchester 150.5 91naddidon.Level IV+includes all of dw NYLevel Al and LIla LEVEL42 83 Page 255 of 1019 VEHICLE: Interceptor Utility(K8A) DEALER: Duval Fordv oPrestige o 1 Jay Ford Lincoln ZONE-• es o 1 BASE ® $26,901.00 .00 $26,869.00 $26,997.00 1 Ballistic door panels-driver&passenger front $3,169.00' $4,929.00' 3,1 .003 9002 Tested and meets the requirements qfN1J&kmdhrd 0108.01 Lent III.•7.62 x 51 mm 0 3 9.7 0(.3 ater 15 )Per D re n ,t a al to ltha tat 1kivat rowds. 7.62 x 39 mm ABC 7. 56)5.56 x 455 mm 193 3.36S 5.56 x 45mm AaS5 4g.FOR LEVEL IV 9OG USE 4829.Tested and meets the reWremenis of IJ a 0108A]LevelIV.. AP 16 (7 x 63 AFM2 10.8 .Destned to withrod spchd .7.62 x 54 S A 65g 7.62 x 51 am M619.75g(JM WhwJaesigr 150.5gr)In addigiom Level +t a all ofdm NLY LeveMl ad LOD ratomb latk LEVEL 4 63V 1 Cargo Storage Vault(includes lockable or)NOTE:Nof available 244.001 .002 $244.003. 63V 2 wth Aux.3V 3 1 Sed Air Nsoyeims Vault,iti1436 1 67G 1 Cargo Wiring Upflt -Rear consolet ( 5 )- $1,339.00' $1,329.002 $1,339.00' 67G 2 elf -Wiring overlayharness with 67G 3 lighting siren interface connections-Vehicle EngineHarness:? Two(2)light connectors-supports s' O LED lights(engine compartment)? ( )grille light connectors?Two( )50 amp battery ground circuits in t hand rear-quarter power distribution junction lock?One(1) 10-amp s' circuit(engine to cargo area)-Whelen Lightingo l -Whelen Light Relay Center(mounted i )-Light Controller/Relay Center Wiring aumper harness)-Whelen Specific Cable(console to cargo )Connects PCC8R to Control Head-Pro-wiringr grille LED lights,siren and speaker(60A)- Does"not"include lights?Recommend Policei ess Connector Kits 47C1 available options:65U, 67H and 6 A 1 Front Headlainp Lighting Solution-Includes base .001 4 . 02 .003 66A 2 beam/Incandescent(Halogen)High beamheadlamp 66A 3 'o O white rectangular LED side warninglights-includes r grille LED lights,siren speaker(60A)-Wiring,LED lights included.Controller"not" cludedNote:Not available with option: using Cargo Wiringfit Package(67G)or UltimateWiring P (67U) 1 Front Headlamp/Police r Housing Only-Pre-drilled hole $124.001 124.002 $124.00' 2 for side marker policeuse,does not include LED installedlights 3 (eliminates need to drill housing bli )-Pro-molded side warningofes with standard twist lock scaled capability not include t lights) e:Not available i options: 66A and 7 1 I Ist and 2nd Row Carpet Floor .001 M9.002M9.003 65U 2 Covering-Cloth S -Rear-Center FloorConsole less shifter 3 w/unique Police console finisht -Includes 1 late -Finish 3(incl.2 cup holders)-Floor Mats,fimt and You (carpeted)-Deletes the standard consolemounting 1 1( ) available options:67G,67H, 84 Page 256 of 1019 VEHICLE: Interceptor Utility(KBA) DEALER: Duval Ford Duval Ford Prestige Ford Alan Jay Ford Lincoln ZONE- *Western *Northern *central *Southern BASE PRICE: $26,901.00 $27,083.00 S26,869.00 $26,997.00 5931 Perimeter Anti-Theft Alarm-Activated by hood door or liftgetc. $119.001 $119.00 2 $124.003 5932 REQUIRES Key Fob(595) 593 3 Perlmelerbifi-7WALvw—Achyaled by MbaA Door or"f e—Repdres Key Fob(SSF)Note:Cannot be ordej wd with Iilx vOo—T ns 60A I Pro-wiring for grille lamp $49.001 $49.002 $49.003 60A 2 60A 3 66B I Tail Lamp Lighting Solution-Includes base LED lights plus two $424.00' $424.002 $424.001 66B 2 (2)rear integrated hemispheric lighthead white LED side warning 66B 3 lights in tail lamps-LED lights only.Wiring,controller"not" included Note:Not available with option:67H Reemmend using Cary W1rWg Elpfit P=kW(67G)or Ififfmate Wift Pa*w (67U) I 67HReady for the Road Package:All-in Complete Package-Includes $3,414.00' $3,414.00' $3,414.00 3 67H 2 Police Interceptor Packages:66A.66B.66C,plus-Whelen 67H 3 Cencom Light Controller Headwith dimmable backlight-Whelen Concorn Relay Center/Siren/Amp wrfhfflc Advisor(mounted behind 2nd row seat)-Light Controller/Relay Corn Wiring (wiring harness)w/ `tion input/output pigtails-High current pigtail-Whelen Specific WECAN Cable(console to cargo area) connects Cencom to Control Head-Pre-wiring for grille LED lights,siren and speaker(60A)-Rear console plate(85R)- contours through 2nd row;channel for wiring-Grille linear LED Lights(Red/ l )-100- Siren/Speaker-Hidden Door-Lock i Plunger/Rear-Door Handles Ina ale(52P)-Wiring -Harness:?Two(2)50 amp battery and ground circuits in RH re"uartdNote:Not available with options: 66B-,66C,670, 67U 66C I Rear Lighting Solutio rk-Includes two(2)backlit flashing linear $454.00' $454.002 $454.003 66C 2 high-intensity LED lights(drivers side red/passenger side blue) 66C 3 mounted to inside lifigate glass)-Includes two(2)backlit flashing linear high-intonsity IM lights(driver's side red/Passenger side blue)installed an inside lip of liftgate(lights activate when liftgate is open)-LED lights only.Wiring,controller"not"included Note: Not available with option:67H R-amiend using Cargo Widng Upfli P-kage(67G)or Eild-zie Wirft Package (67q 3 18x 1 100 watt siren/speaker $299.00' $299.002 $299.00' 18x 2 jwjv&d in 67k l8x 3 61R.I Remappable(4)Switches ons wheel(less SYNC) $154.00' $154.002 $154.003 61R 2 p,,pirc,digital siren!! ht_&,,djep 3 OR 3 61SI Remappable(4)Switches on steering wheel(with SYNC) 154.00' $154.00 2 $449.00' 61S 2 (4)remonmbleswirches with SYNC-or-(53M-SYNC Wc voice activated 61S 53M 3 commiadcations spurin OwtudexmWe USB and single aack$294) 3 Page 257 of 1019 VEHICLE: interceptor Utility(KBA) DEALER: Duval Ford v o Jay Ford Lincoln ZONE: *Western *Northern Central *Southern PRICE:BASE $26,901.00 $27,083.00 $26,969.00 $26,997.00 OR 1 Rear sol -Not available with option 65U, .001 34.002 $34.003 95R 2 inchkdud in7g.67h 67o ' 95R 3 55F 1Remote Keyless Entry Key Fob( lo Keypad,less T ) $339.001 $339.002 $339.003 5 tavailable` lt 55 3 Remote Key Fob(v/oK*pa4 less PA 7V–( c ) Available with Keyed (Ali , ever, t'°fob when orderedi Al Re—it Keyle En Fob 1 4- - B-aMdonal remaigg$220.eachj 3 47C 1 Police ess Connector Kit—FrontFor connectivity to Ford $104.00' 10 . 02 $104.003 47C 2 PI Package solutions includes:*( ) r siren- 47C ' -47C 3 O Female r lighting/siren/speaker (1)4-pin EP connector for speakers-(1) - connector foricontroller connectivity-(1)8-pin sealed connector-(1)1 nne r r ftuther detail www.fi)rdpoliceint=eptorupfit.cmn 1 ' Police WireHarness Connector Kit—RearForconn o $129.00' 129. 02 $129..003 21P 2 I Package solutions includes:*(1)2-pin connector for rear 21P 3 lighting-(1)2-pin r( )Female in c *( ) Male 4 pin co •(1) 10-pin nne r :See Upflum guider further demil www.fbrdpoliceinterceptDmpflt.com Y 1 Additional ( )or Key Fob(s)when appUcable. $176.00 $195.002 DIR 2 For aMdonal key with $150 andrequitesfactmy option 55f$339 1 KEYAND REAWTE 2 F'ehicie comes siodwy1with 4 sinrieficet a.-add- LT -A N fl1 eet $125 each.) 3 17A 1 Auxiliary 'r conditioning $609.001 $609.002 $609.003 17A 2Note:Not available with Cargo Storap Vmdl(63;9 1 17A 3 1 ' Carpeted floor covering $124.00' $124.002 1 .003 16C 2 lag and2ndraw canxifloorcoverift ftw1floor mafsfno and rew),hichuded in 16C 3 65m FOR R UBBER ALL WEA THRR AM 2S USE$140 43D 1 Courtesy lamp disabled1 .001 $19.00 2 $19.003. 2 Dark Car Feaftv–Cdisabled n any door is qmed Note•Not 3 available wt yti 2) ' 171Dome Imp- 4 .001 $49.002 4 .03. 17T 2 17T 3 1 Fleet key,keyed alike $49.00' .002 $49.00 3' 59E 2 SPECIFY WHAT FLEET CODE YOU ;59e& 1435x.59b is co&128 5 3 +S is 0135x.5 is 057 ,59f is III lx,S9c is c ,/29 S is 0151xPle select and add to pwvham apdrr Keys ow Can be mWered ith Remote 1e –SSF.•Not mwilable w fth Perineeter A ati-Theft lam 593)1 NIA REMOTE KEyLESS2 Incimbs 1435X alsoavailable:59B incimits 12$4X,59D Inclides 0135X,59 inch,ks0376X 59j fReAdesIIIIX.S i s 1294X5 c s0151X. 3 Be Page 258 of 1019 VEHICLE: Interceptor Utility(KBA) DEALER: Duval Ford Duval Ford Prestige Ford Alan Jay Ford Lincoln ZONE: *Western *Northern *Central *Southern BASE PRICE: $26,901.00 $27,083.00 $26,869.00 $26,997.00 16C I Floor mats colored keyed to carpet $124.00' $124.002 NA3 16C 2 Ise and2ndrow cowifloor coverft(?ncl floor marr, M 'n J.included in 65u.FOR RUBBER ALL WEATHER MATS USE$140?"' {Inchidedand only available with 16Q 3 60R I is suppression bonds $99.001 $99.00 2 $99.003 60R.2 60R 3 6901 Rear door handles&locks inoperative $34.001 $34.00 2 34.003 690 2 690 3 .002 $24.003., 18W I Rear window switches inoperative $24.00' $24 18W 2 19W 3 TREM Tmnoo and-theft-foot activated,dealer installed $219.00' $250.002 $249.003 DILR 2 P Spedfican MeAnd-7W system will rum on autoniarically rviry lime 3 the vehiclesh#?lever is placed in the"par*"posiflon.M vilum shall not require a TREM key or sw itch to activate,a ince iquick departwas mv common in police procedures. This tocknoloV enhance&1009 usage. I 51Z I Right-hand pillar mounted 6"spotlight with clear halogen bulb, $293.00' 79.002 $299.003 51Z 2 factory installed 51Z 3 Incluko wod(&delete d31y Factory righg hand Wly in ascent spot lamp inchdes D-51 Y.(51S-Facoy left and right hand Unity LED 4pog kmp.hwhdej D-51YS569) 3 68Z 1 Roof rack side is-black $154.00' 154.002 $154.003 68Z 2 68Z 3 47A.SFST SafeStop vehicle anti-theft-key activated ore lights $259.00' $250.002 $299.003 DLR 2 activated,plug-&-play for most Ford and Chevy fleet vehicles, 3 SAFE dealer installed in 20 minutes or less FOR THE FORD OPTION 47.4 Police Engine Idlefeatury— is at allows You to leave the engine rutuft andprevents your vehicle froin mowhorl:-ed m when outside ofyour vehicle.Allows the Azy to be removedfrow Ignition while vehicle remains WiFul BUC Backup"hot"camera with 3.5"LCD(rem mounted camera to $695.00' $650.002 NA BUC 2 provide wide angle field of surveillance at rear of vehicle)-Dealer installed Me 8Ive DR65OS-2CH is a reliable and ideal dad-channel car dashcam* maa who want to recarddmft sceneifraw bothfivitt andrear wt s.7*e maincamemmonmedondwfivntwindshield,captievi rim endreroadahead The nw camen;attached to go rear windm,records what's behindyau.Me two =neras are corerectedwith a high-qualtry coaxial cable and both record to the sow micruSD card Built-in MR allows you to communicate wJ&the&uh cam via the free Black Yve AM on yoLr smariphone or tablet giving you the ability to watch recorded or five video without taking our the micr&W card A conspact and sleek bo4 in maw black makes a umodeeable and irsplacenwitt an the w6whideld does not offect the drivers,vision. hap lAnvw nu*,stems c=12-clemnel-32s h1m# Body side moldings NA NA NA Chrome grille NA NA NA 67 Page 259 of 1019 VEHICLE: Interceptor Utility(KOA) DEALER: Duval Ford Duval Ford Prestige Ford Alan Jay Ford Lincoln ZONE: *western *Northern *central *Southern BASE PRICE: $26,901.00 $27,093.00 $26,869.00 $26,997.00 19L I Lockable gas cap for easy fuel capless fuel-filler $19.00 1 $19.()02 $19.001, 19L 2 19L 3 91A I Two-Tone Vinyl Package#1 (roof vinyl;RHM front doors vinyl; $839-00 1 $939.00 2 $939.003 91A 2 RH/LH rear doors vinyl-not available with order cods 9 113,91 C, 91A 3 91D) (Not avarlablewith thefollowing ootions.91C,191D.91E,91F 91G,91.1) 3 91B I Two-Tone Vinyl Package#2(roof vinyl;hood vinyl-not available NAI NA2 NA 31 91B 2 with order codes 9 1 ,91 C,91D) Discontinued-substitute-(91D-Police vinyl wordwrap-wh&-non-r*lgcdw on both sider ofvshicle$794)-or-(91E-Police vhVlwardwrw-black- nou-nflective an bothaldes ofvehicle$794)-or-(PIF-Police viny1wordwrap- white-reflective on both sidesof vehicle$794)-or-(91G-SMIffWWword wrap -white-non-reflective on both sides qfvehicle$794) 3 91C 1 Two-Tone Vinyl Package#3(roof vinyl;RME front doors only $699.00' $699.002 $699.00' 91C 2 vinyl-not available with order codes 91A.91B,91D) 91C 3 of avaltable with thefollowing poons.,91A.91D,91E,91F,91G,91j) 3 2 Two-tone paint(dealer installed) 1$1,396.00' $1,395.002 $1,500.003 DLR 2 Spec(ficallyfir doors to be white oxb'Sendpec terts ofyour curFlUdpaint 132T 3 scheme. I I Dealerinsiafled 2-tone faint to Include 4 and roof A,ACpj1Zars andmh7m to remainfactatyp—t. 76R I Reverse sensing $274.00' $274.002 $274.003 76R 2 Rearprvidmity sensorsfor collision avoid 76R 3 Fackvy revern ansing spiem.-andi(55B 54Z-BLIS blind spat monitoring system with cross nv&alert$544J 68z 1 Roof mounted luggage rack,no center cross beams $154.00' 154.0 202 NA 68Z 6511 Wheal covers $59.00' $59.002 $59.001 64B 2 Wheel Coveri(181.9d/Face Wheel Cowi)Note:Only arallable with thrstandard 64B 3 Police wheel.nor available with 64E I 1face wheel covers-or-(6,4E-18"Pal ntedAlunrimun wheek(4)$474)3 HAVIS Option0 equipment-specify $680.00' 1,3 .0 $640.003 96T 2 [OP770N A] is center COAZOLE with cup holder.flip up amrest and triple de 3 oldlet plup.Includesfifierplatea,Radio and Controller Bracket.Bupr anist supply CC-FDPI-14 Radio BraxdA-p%per coqfttowlion $680 COP O ]B]LAPTOP STAND:Havis 1qptup ban,pate stand,and universal locking lVop bw Options available USE $7251 REAR TRAFIC LIG HTFAC TORyNSTALLED 2 TROYPROD UCTS 14"s1cpedconsole with computerderA hmiudesfiaorplate, faceplates,4"internaldual3 cup holder.3"shallow im,(3)DC ouiloix andkeight 5,k8narnrest TroyProducts Optional equipment-specify $680.00' $1,114.00 $435.003 96W 2 [OPTION ]TROYPRODUCTS 14"slooed CONSOLE with conipurer dock. CM-UMM-SA-LID 3 Includes~ate andfaceplafts.Other consoles&accessivies at 46%offmaster prI ce Hit.4"dival cW Internal bevemge holder.3"shallow console&W.DC oudef with cop.set efthree(3).Her ghtad,0ustable arm rest with 5'!r8"jh=pm4 bohr to rear efconsole.$680[OPTION BI COAIPUTE.R MOUNTwith eary ane-handed operadon and owing-arn;to accommodate c sed docking slation.Bobs to TROY console.$375 COP ON C]LARGE WMDOWPARTITION with iffifing window,crswl-*=Wh harrier andweapon re 1.Inchuies mounting MY. Partition Akk pawls rth bk-jbot pockets.81296/O TIOND7 REAR PARTITION, Page 260 of 1019 VEHICLE: Interceptor Utility(K8A) DEALER: Duval Ford Duval Ford Prestige Ford Alan Jay Ford Lincoln ZONE: *westem *Northern *central *Southem BASE PRICE: $26,901.00 $27,093.00 $26,869.00 $26,997.00 aVore-holepadern wfth side alrbag compliant mounting kfL$650[0P77ON El P SEATwith Offlcer-Sq*sciabsit system.inchda rearpartirlow with jTwre,hole pattern and cargo window zide ponels$1600 JOPTFON P7 WINDOW BARS obfter&pawroger welded vowcal bar window giards $500[OPTION GI STORAGE VA ULT 40" 2"Ljd21P.hicludes two(2)lockable dnwall handes, ca7wr an taA fam on floor.$1450[OPTION R1 TILT-UP CARGO mount to allow access to the*wv ffiv with !t slarage vault $550[O I]77LT-DOWN ELECTRONICS TRAY,mount to Ar TROY cxV u $350[OPTION 4 COMMAND POST with d&ip white bwtd and storage drawers Access to spare tire when mounted on TROY cargo mounL Other c copfWaraflow available$5250[OPTION K]TROY PROD E1C7S ilm"Wront owl weapon gun mount hwhides bunplow and lock bmekets.Large hantlopffsode gan lock Includes#2 key andp button$484 1 WjNDSRTELDLIG HTFACy0RyBySTAUED 2 TROYproducis computer U-style mountwilh easy one handedep"tion andswmg am docking station not included,add- T-1500-TROYproduc9s deluze loptap mVfor computer sip to 15"wide x 11.5"high$375.)-or- U - UAINT4A-MA V-TROYPRODUC73 U-soe caMuNr moung with eary am hadedoperadon andswing-arm to accommoAwe customer oWliedHavis dockingsiation, is to TAOY console$475.)-and-(UT-101-Havis standard universal kW"mom?with lock$j55.)3 NJISC OPTIONS Optional equipment-specify $385-00' $2S9.002 $785.00' 2 6 3B [OPTIONA]DEE.P77NT $383[OPTION B]IGUN SingleGiarRackmouns 3 05000.-Our mtrersally mountedgun rack can be mounted an apartidon.an a wwr CC-PI-MCIS screen, tnstalled in)our frank All qf our Mel gun racks come with N second timers but alsojeature hamickf,somot or vending key ow"Ide,in dw even of powerfadwe.Pro-gard'i G5000 series can accommoduie muldple weapons and acceisaries.$395[OPTION C]2 GUN:Dual gun MOM&g7210.,$436 [OPTION D]DECATUR RADAR G2S DUAL KAT$2250 f0P77ON F1 E 'ERT ERS.[OPTION 1]TH750 750 Wait Inverter.-$400[OPTION 2]TH1000 logo JVau hmpter. $600[OPTION 3]TH2000 2000 Wan hmner.$750[OP ON 4]T 3000 Watt Inverter$900[OPTFON 5]TH00.1 Remote Controlfor TH1000-TH3000.$68[OPTION 6]DSI-12112DON Dimnsions 1200 wall PWW Sine Wan:$1764[OPTION 7]DSI-121130ON Difitenslans 1500 wait Pure Sine Fave.-$2170[OPTION 8]DSI-1212400M Dhoonsions 2400 wait Pure SYme Wave: $3164[OP710N 9]DSI-121300ON Dimensions 300 watt Pure SYne Wave:$3514 [OP770N 10]DSI-REWTE Remom conhuffor Dimensions:$224[OPTION G] SAFETY.-,Rrst A Id Kit,Fire Ext,s*ty road ka.-ard LrD-s s5251 SIDE MRROR LIG h7S FACTORy LIGH73 2 TROY PRODUCTS 18-L-shoped vehicle 4mc consoleInchdoifloarplak.face plates,4"Inarnal dual cj4p holder,3"shdiow mV.(3)DC o1alets,and height m#msWNe57x8'amrcA 3 FRO NTAUXwARAuNr,LIGMFACTORyINSTALLED 2 $639.00 2 $460.001 21L 2 TROYProducts side computer mount with easy mm-handedopenadon and CM-SDMT-SA-LED' swhg-arm to accommodate customer nfflied 7$vy docking station,bolts to conwic (CM-LT-1500-Dw Products dolure kpW h-ay$340)-or- ,5 V- -SDMT-SA-HAV-TROY Products side conputer mount with easy one-handed Weirdan andswing arm to accommodate oustomerst"fiedHavii dockingsladon. belle to consde$520.)-add-aff-101- is soondwd universal lopoop mount with lock$255.)-&pgrade-(SL-Mar-ade et rat compar mount stands to include swing am&slidjeatwe,add$1 10j 3 so Page 261 of 1019 VEHICLE: Interceptor Utility(K8A) DEALER: Duval Ford Duval Ford Prestige Ford Alan Jay Ford Lincoln ZONE: *Westem *Northam *Central *Southern BASE PRICE: $26,901.00 $27,083-00 $26,869-00 $26,997.00 Fuel Saver Optional equipment-specify $569-00 $574.00' $530.0031 63L 2 Den've Iffidency'ofiml evaimmyProgram is developed to maximbe&Wfwl econow 3 ofyourfleet.7hisprogram contains hunairds ofprecise chMa In keY amas ofthe CP-UV-C,ARGO-N1NT vehicle calibration By aphoij.-ft these paiamettis,you can rvdwe your vehicle's averapfiel consumpfivii by sp to 12%annually Speed Lima- Mespeed limiter option allows you to met a whicle's maximum veed.Idle RPM:Idle RPM levels can be reduced by 10K 20%or 30X Throule Ruponse.Optimins the efeeftnic tivoult comM to madriate acceleration levels Active Fuel AkmPment.,OPtimize dw vadous stages o 1 n nra (alm called ellsphsevnevu an demand), which will dim pow v anddeactivate cylinders on thefly based on the vehicleser requirements. ion.OpdmL-c the&wuminion sh0points by shiffing the wanansissian at lower engne speed levels and lack the nrque convener to rear-wheek at lower vehicle 4weds.I MA R Q UA R TER GL4&LIGH7 3 FAC TOR y NSTA LL ED 2 TROY PRODUCTS tile-up caW mount to allow access to the spam tire with jaxjL-e starage vault-and-trP-OB403212-71-TROYproducts sisiage vault, 40"WW"W2HO Incl ea two(2)1 tale drmvdgk handles.ccopet on top,foam onfloar$1640.)-and-(Ac-MTRA Y-H-TROYproducis dit-down elecownics &M�manu 10 he TRoy carp mount$390.)3 GR5 Go Rhino 5000.Series Push Bumpers $550.00 1 $&95.002 $640.003 DLR 2 Go-Rhino 5000 series Road Deftnder steel push bumpr. 3 OR5000 3 L Raw Transport Seat—Laguna System 3P $1,445.00' $995.002 $1,690.003 DLR 2 Hygienic and&V to Clean-3PX-7REA&Cviseban-Easy installation p3 StandaniBlack Seat-Quicker smprct loading due to Wmasedmons.-guicker, LS3 safer and mom thorough blobacard cleanap.- o need to searchfir dangerous conwaband ar missing evidence.Instead of chi towanb the middle ordw Cangxwfment to latch ap'la oner in,the Laguna Belt splem latches in on dw door side ofike vehick."m belts have an Installed magnet aed to them to latch an thepapixonfir a easy grab when seat beltiye the p1janer in. Wff'WLAGVNA3P.COM I REQUIRES REM PARTITION 2 Laguna LS3P rainport seat with m belis and rearpardhon. (Ls3p.RB Laguna Ls3p itansport mat with re a*buckle and rearparsifion$1855) 3 PO PS Rear Transport Seat—Pro Gad 6000 Series $1,445.00' $1,595.00' $1,960-00 DLR 2 Rear Trompoil Seat andrear cap Mel or h' PG2600 3 NCLUDES REM CAGE 2 PjvgwW&wupm seat with rearpornum-or-(PS-FDU`V-0S-R-Tmypaucts at wi car abucHn andrearon with side whulow, acus$1855.)3 Rear Transport Seat with wdmded seat belt—Patriot PSCV1 NA NA NA 31 DOOR&WINDO W-(WGFD UVI?ET-TROY w indow baWera ously$345.)- ( -Seti a 1$255,) (ADp.Sdjj,,aahamnumdoarpa"j$255) 3 SPB121 Setins,PB 1 2—1 "Aluminum Push Bumper $550.00 1 $595.002 $530.003 DLR 2 n 3 PB12 SPB16 Setina PB 100A 16—1 Aluminum Push Bumper $5g0.001 $695.002 $540.00 3 DLR 2 . Pl3l go Page 262 of 1019 VEHICLE: Interceptor Utility(KRA) DEALER: Duval Ford Duval Ford Prestige Ford Alan Jay Ford Lincoln ZONE: *Western *Northern *Central *Southern BASE ® $26,901.00 $27,083.00 $26,869.00 $26,997.00 SPB I Setina PB300 Push Bumper $550.00' 75.02 5.03 DLR 2 seltna Bo4CnoardpB300 Push Bumper?or P(PB400?T P Sedw&46,uard 3 PB400 Aluminum Push Bumper$635)P or? 50 PT BodyGwrdPwk PB300-T BuWer with(2)built ht LED's$1265))?or? B450 ?T Seffna BodyGuard Purb Bumper with(4)indit in LED's$1655)(For fighfed pusk bNWrA tpecj&LED color to red bAw,amber,whim) 3 P2600 Pro-Gard P2600 Series Polycarbonate(Lem)Cage with sliding $775.00' 1, 5.0 NA DLR 2 window,full width to extension paneL dealer installed Sgs 1 2 Setina SS Lexan cage with 1/2 le xan and 1/2 expanded metal with $775-00' $995-00' ' $1,205-00 DLR fall tower extension panel,dealer installed SS-T 3 Far recessedpanel add$130.For gunlock add$385.This item qualglesjbrpockage pricing.Stationary Model with 112 Pobwar &112 A*anded Metal Window 2-Piece Stadonmy Madow Design-112 Vinyl Coated 11-Gauge Expanded Metal and 112 Coated Scratch-Resislang Pobcarbonare or Clear Uncoated Pobcarbottate Window*Rubber Padded Ferucal Window S*pm Bars-Steel Seat Back Protector Pawl-RygpdZinc-Fme Powder Cam Fish I Sedna model#8stavanary window with 112 vkW coatede;vpandrdmetai and.112 pobcarbonate window and lower extension pamil.-or-(8S-RP-TSedna model#8 stationary window with 112 v1*4 coated apanded metal and 112po&arbonafe window with revessedpanel option and lower extension pawl$1360.)-add- P eti r r we vert l! d a $6551?SetinaunnvpsaiALdudweapmvenicallm*donnwmnttdS655j 3 IN XL Setina 010 Series Lexan Cage with sliding window,full width lower'l $915.00' $1,295.0029$1,265.003` DIR 2 extension 1,dealer installed l -m3 Seana Extended legraoin pitmer partition Ojbvd with Horc%mial Sliding OS1 �I sea a ti Receendiveqpm a and Eviensions panel included.This item qualfflesfarpackappricing. "XL"XTRA LEGROOMMadfed steer framcwmkpvvi*ssavngth with no legobovwdonsfar masimum design sir h.ExAmyedpassengersizle backponel mcess also provides addidonal log andfoot mom thaipmventsfoat entanglement and offers marimum leg roonjor btk offleer andprisomer I Seffim model#10-Spardoon with hori-contal sft!dihgpo&ur&ona1e windmv and lower ext 1.(IOS-RP-T?Sohnia model 910-Srecessedpanelpart(don with hari.-omal ifidingpobcarbonarr window and lower extenstompanel$1420.)- P P PM?Serina universal.M dinal weqm verded1parifflon mounied$655)? or 7(TROY TP-ESL6-FS-&large window partition with silding windim crawl-throigh barrier andweapon recempanel,Includes moumIng lot and bigfoot pLvkgt(inadjed)$1310)?ad?(2)WOM?Trayproducis Awl weapon gum mount #.clmks 10,kt,*,cify Opc)$420)3 REAR CAGE Setina 012 Series Lexan Cage,partition installed behind 2nd row $950.00' 595.002 $6 15.00' DLR 2 sent 12V 3 ftfiaNmy Model with;Inyl Coated Expanded Metal Window-&cwvB Cargo Arw Behind Ow Rear Se afs of Vans,S and Crossovers-1-Pime&ratch-Redsfant Coated Poovarbonate Window•11/2x2 Euru&dAlumhwm Window Framework 14-Gaur Sent Sew Back Protector Panel-&Cged Powder Cow Flitish I SE77MA Rearparg#dan between 2nd raw as &cargo areg SPECIFYLEX(N OR EAPANDED AETAL-ar- (TP- -R-TRO rearpardlion with eq=w-kole pattem 1whides cargo side window pawk.$1745) 3 K9 K-9 Container.All aluminum In-Vehicle(rear scat area)K-9 $2,800.00' .$2,995.00' $2,745.003., DLR 2 3 Container to protect the public,officer,K-9,and vehicle.Please EZ RIDER specify vehicle year,make and model.Call for installation, shipping,and/or delivery prices. Includes rubber liner,water dish andfreight imparts tudiug installation.Black powder coatflnish available a9m request.Far 113 prisoner&an*xW and 213rd V container add$625.For Cookward'O HeatAla rwi system add$600,pager$400, Remote door opener a&$650 1 American Aluminum EZ Rider K9 inat pladium system,mcludesfreight and 91 Page 263 of 1019 VEHICLE: intemeptor Utility(K8A) DEALER: Duval Ford Duval Ford Prestige Ford Alan Jay Ford Lincoln ZONE: *western *Northern *Central *Southern BASE PRICE: $26,901.00 $27,093.00 $26,869.00 $26,997.00 installation -add-(Hog-M-Pop-Radio Tranics Ace 10 Hot- -Pap to include:dew pop&heas alam,engine stall senior Aft no K-0 left behindftatum long raRr remote pager modde with 10"fiberglass mast antenna,10"fan kit,heaW4Wjhn gi"and carbon monexide senior$3325)-add-(SUVault-American Alummum SUV Vardipawder consed black with s drawer inchdes 4"bmbt Fag width win dtvider,andjoato in"r,$142.5j 3 1 HOTNPOP Electronic Remote Rear Door Opening system to be used with the $1,700.00 1 $995.002 NA DIR 2 K-9 Container.Allows the officer to release the K-9 from the vehicle fiom.a remote position. InclaksHsat aZarm.AMoonalitems to as aptions:En#nestallsensvradd $149,no K9 left behind$149,aAfivonal remote$139,Optional 12"Fan,activation modsle.mamsorl switch add$360,HD Fan Chord 8135.Carbon Monorlds driector andixe$2tector$135,langranp Remotepaprwith hmj2Awe&w$355 Long range remotepagerwith dud bandanutma kit $5001 PROTEle Heat Alarm System to be used ins K-9 vehicle.Warns officer when $990.001 $695.002 $3,570.003 DILR 2 dangerously high temperatures am inside the vehicle. ACE K9 PRO TEW ALARMSYSTEM. I Radio icsAce K9 Heat alarmprat nchdirs, Temp alarm symm! hes ham acttradon, own whadox,1 activation aitatwL%kw dn;R Engine stall semor, no 10 left behind 10"windowfan.fim gua?%4 carbon monorldr senior.Long raW rem ompagermadide with 10"flbergimsmostawenna. 3 LABOR or our $115.00 1 $95.001 $110.003 DLR 2 Labor rate per hour.Atfor to Dm%d Ford"s Emeryunq lWngprke sub"difflanjar 3 Mtridual item labor-amt. to inc hdaprqAssiawlEVTceylifledimtallation, LABOR propervire r3a%GA7)Heat rated loom,connectors,prep time andpersonal consultation.volume dfocounn avallablefor large ti es, It dealerfir quote I (Labor Rates Dwed an Single Vehicle B&gld) 3 TAG New state tag(specify state,county,city,sheriff,etc.) $170.00' $160.00' $294.333 DLR 2 -(]Per FSA Section 3.28,Vehick tap and Title:Price listed Inchdes 3 adminisowive cmufar conventancirfee.raimbrae meats farpling.obrahing 0, NEW-TAG Wivery of wir(InchmYng weight allpfor second&AW mamobewing,or aFV costs over tk oftimd acqidsidan amount of$117.551 INCL UDES 30.00 AD AMV FEE 2 Inckdes amp ing&two way oyert;4*shippingjar s4lnaore. 3 TFKMP Temporary tag $16.00' $15.00' DLR 2 -1]per M scerjon 3.28.vehicle op and Ms.Price fisted Includes 3 adidnistradve cosisfor convenlencefm.raimbarsemenufarfifing,obtaining or -TAG delivety of ta.or any costs our the o acqadildan amomi of$6 TX I Transfer existing registration(must provide tag number) $116.001 $115-00, $198.85, DLR 2 -[]Per FSA Section 3.28,Vehick op and Me:Price lis trd Includes T 3 administrative reimbursemenufarflUng.obtaininhor TRANS-TAG deltvary of tag,or any costs over the aWnal acquisition ammmt 578.30 LVCLUDES 30.00 ADMIN FEE 2 is retwo w -,jgatars. 3 ncludemp ft& ay overYltshrhijb# WmV MP575 I Maintenance Plan-specify . $1,860.00 1 NA $580.003 BU7345 3 5 year 7S,000 mile preinimn Maintenance Plan.15 service visite at 5000 to intervalsfar vehicles with Gas E*w,mro dedicadble I Syr 4S, mile(5000 mile IntervaL includisa tot alof(9)visit,). 3 92 Page 264 of 1019 VEHICLE: Interceptor Utility(KOA) DEALER: Duval Ford Duval Ford Prestige Ford Alan Jay Ford Lincoln ZONE: *Western *Northern *Central *Southern BASE PRICE-• $26,901.00 $27,093.00 $26,869.00 $26,997.00 W675 I Maintenance Plan-specify $1,905.00' NA $910.00" BW575 3 5 Yaw 75,000 mile Premium Maintenance Plan.15 service visit;at,5wo mile imervahfor vehicles with Gas ftine,wro deductible. I Syr 75,000mile(5000mile interval.inchdr-sa towlaf(IS)visits). N9610 maintenance Plan-specify $2,400.00 NA $1,140.003 BMP6100 3 6 Yew 100,000 mile Avmimn Mdneenance Plan.20 service visits at 5000 mile intervalsfar vehicles with Cras Ehgbw,zem deductible. I 6yrjoo,000m;1c(5000 mile intervaz hscludes a walof(20)vielts). 3 CB575 Warranty-specify $1,605.001 $2,130.002 Inc!3 FP 2 5 Yr 75.000 milezero deductible BASECareplan.5 Yr 100,000 milezero deductible we$2130.completepricingicheduk available qmn request Pricesquotedper AMW FardmoCo Florida Retail Protect July 2017 Pricing Guidel 5/100 BASE CARE 0 DED 2 All VENDOR INSTALLED 40umarket equt subject to I JfflarParu Q"1Y warroo FOB Alm Jay Fleet ProcessingCeMtsr, FL.Reference FSA Contract Ten=and Conditions 3.21-Vendor Ina fled 3 CE575 I Warranty-specify $1,945.00' $2,560.00' $1,945.00' FP 2 5 Yr 75.000 mile zero"wfile EXTRACam plan.5 Yr I 0A 000 mile zero 3 deductible use$2560.Car eta pricing schedule available Won request.Prices EC575 quatedper FordMaCa Florida Retail Protect J 2017 Pridng Cmide 5/1 00 EXTRA CARE 0 DED 2 Mara Care 5)w 73k mile($0 Ded)&undrd Worrany-or-(PC575-Preanum Care 5 yr 75k mile(10 Ded)ExtewW Won=ly$2535)3 C 57 I Warranty-specify $2,535.00 NA $3,490.00" PC6100 3 "Y"75,M mile zcro deductible PREAEUMaroplan.5 Yr 100,000 odic zero deductible use$3395.Complete plaing schedule available&pm request.PrIcer q uotedper Fw-dMaCo Florida Read[Protect July 2 017 PP-k&g Guide premium Care 6jT look mile(So Ded)Extemied Ww7only 3 93 Page 265 of 1019 . . 77 6 4P. r PROPOSAL NAME CITY F BOYNTON BCH DATE 1111117 EMAIL ATTNWILLDARTY 2018 FORD FUSION S 4 DOOR SEDAN POO SPEC 17 16,890.00 ........-- EQUIPMENT CITYTAG 160.001 i DAY TI1Vffl RUNNING LIGHTS _ g : 3RD KEY 295. ............ _ .................. ....... _ . ... ........ .... . ................ ........... ................. ............. ----............--------- -- __..... ........ - -------- .. 1 2X BLACK _,. .. ........ 1 2X WHITE p ..IX MAGNETIC ...... ........--.-.--- ....--------. ............... UNIT 17, � 7 _ 1 723.001, - - ............ ..... I ..............__ ........ 3 __..............____...,.--.........__ .-.........................�.._____ .............. ............__..__..__.....__.............. ----.... ,,. .-._ ..................................... _...._......_.... � .....p ........ .... __. p/ _....... .. PER FSA F'S'Al DELIVERY -1 20 DAYS i. _---. ..__..... ... .........� PURCHASER ACKNOWLEDGES: PRESTIGE FORD IS UNABLE TO GUARANTEEY DATES DUE TO MANY FACTORS,NOT LIMITED TO BUT INCLUDING: FORD MOTOR COMPANY PRODUCTION SCHEDULES,WEATHER,AVAILABILITY S,ETC. ALL PAYMENTS ARE DUE ON A NET 30 DAY BASIS UPON RECEIPT OF EACH VEHICLE AS INVOICED OF THE NUMBER OF VEHICLES ON THE PURCHASE . We thank you for the opportunity to make this proposal and will appreciate your acceptance. is proposal will not be binding upon us until this proposal is approved hem an in writingofficial Inc Return of on copy of is proposal and your purchase order number constitutesr official acceptance. _ Respectfully submitted, I--,naris,return is fr orm.vti a :(352)357-2939 or email ERIC JORE 1. MANAGER ACCEPTED: PRESTIGE FORD Page 266 of 1019 o` A9` tl t `y KWrW COUNTIES t FLORIDA SHERIFFS ASSOCIATION & FLORIDA ASSOCIATION OF COUNTIES AUD- - DOOR ADMIMSTRATIVE VEHICLES SPECIFICATION #17 2018 Ford Fusion (POG) The Ford Fusion )purchased through this contract comes with all the standard equipment as specified by the manufacturer for this model and FSA's base vehiclespecification(s)requirements whichincluded andof this contrads vehicle base pricee specification ne. CentralZONE: *Wastern Northern Southern BASE PRICE: $16,935.00 1 . 0 $16,799.00 $16,990.00 While e Florida Sheriffs AssociationFloridas ci of Counties have attempted to identify include ose equipment items most often requestedparticipating cies for full size vehicles, r ineeds agency.vary from agency to In an effort to incorporate flexibilityinto our program,we have created specific elwhich allow the purchaser to tailor the vehicle to their particular wants or needs. The following equipmentl add options eir related cost are providedassist you in approximating 1 cost of the evehicle(s)you wish to order through thisSimply deduct the cost of any of the following equipment i s you wish deleted from the base unit cost or add the cost of any equipment items you wish added to the base unit cost to determine the approximatest of the type vehicle (s)you wish to order. NOTE:An official listing l add/delete options and their prices should be obtained a appropriate dealerin your zone preparing your order.Additional ! el ions other than those listed herev it l the dealers,howevw,those listed hem must be honoredthe deWers in your zone at the stated prices. Page 267 of 1019 VEHICLE: Fusion(POO) DEALER-• Duval Ford Duval Ford Prestige Ford Prestige Ford ZONE: *Western Northern Central southern BASE PRICE: $16,935.00 $16,894.00 $16,798.00 $16,890.00 Contra] Western & Order Code Delete Option@ &Northern Southern Cruise control NA NA D55M Front and mar floor mats $50.001 $75.00 On-star NA NA Siftilite radio NA NA Trim package NA NA Central Western & Order Code Add Options &Northern Southern Options are to be discounted below Manufacturer' s Standard Retail Pricing (MSRP) or manufacturers published list price for any factory add dptions. P%=chasers are encourage to negotiate pricing for options. Additional discounts for each add option shall be decided by the Vendor. Please refer to the Contract Terms and Conditions, � Section 2.14 Option Pricing. 99D Engine upgrade-specify $399.00' 1$1.929.0021 99D/POH 2Requires POH.200A model Wgrade.1.5L Ecoftw&Engine with 64msdglut omallc nwamission with Siverft Wheal-Mounted P Shoers with SeIShUM andAula Siart-&ap Technology Included with 202apackop Far 10L EcaBowt*Engine w! to Sh&?code 999 an 201A we$1794 and an 202A we$999.999 only available an 201a or 202a1 1.5 ECOBOOST 2 CNG model-specify NA NA Bi-fuel model-specify NA NA CNG conversion(discuss with dealer) NA NA LPG conversion(discuss with dealer) NA NA 3kAdditional Key(s)or Key Fob(s)when applicable. $325.00' $295.0()2 DLR 2 Gen 5 PEPS 5 Bution(902 MM-2 Way(L,U P,T,AV 1164- 8149 Gen 5 PETS 4 Button(3 15 MIM-1 Way '(L.UP,T)11 - 1501 1 AMMM radio with single CD Std Std POT.201A AWD $7,193.00' $4,920.00 Requires POH.200A and includes Arsion SE 4Warance Package 18"Premium Painted Dark Stainless Wheel, Haften Fog Lamps with Brig*r Ckrome-frim Black Berel Lea1her6WmppedS1ecrihg neel Rear Spoiler Black 'ClotWiffyf Bolster is with Medlian Stone sfitching on?xaUldbor arnresilt onsole arwirest No Ebony Interior Only?I I Backup camera with 3.5"LCD(rear mounted camera to provide wide angle field of vision at Std Std rear of vehicle)-factory installed 3M Page 268 of 1019 VEHICLE: Fusion(POO) DEALER: Duval Ford Duval Ford Prestige Ford Prestige Ford ZONE: *Weswn Northern Central Southern BASE PRICE. $16,935.00 $16,994.00 $16,799-00 $16,890.00 BUC I I Backup camern with 3.5"LCD(mar mounted carriem to provide wide angle field of vision at $695-00' NA2i BUC 2 rear of vehicle)-dealer installed fly rawant to have a nconsfamthm"camra to rentrin on while vehicle is tnpv* cmirollad ID'an oWqrswitch.Provides cons surveillance. Bucket scab Std Std Power seats NO $1,929.00 REQUIRESAND LVCLUDED IN VEHICLE UPGRADE PACKAGES Remote keyless entry Std Std RS Ra'ns hields-flange style $160.00' $225.00 BQBT Sat trim 7 NC' 1$4,820.00 e 1, e Ri1 god - POH/202 2 LEATHER OP... 9;)c0 2 02A PA CKA GE.For A WD P 0 T.2 02A REQ UI 64B 18 furury wh ee I aW694 I SEAT UPGRADE INCLUDESSE MODEL' Side air protection Std Std Split folding rear seat Std Std POH.200A Vehicle upgrade package-specify $2,397.00, 1,929.001 POH 2 All S Contenc Plus. 17"4ffNe SYlver Pa hwd Aluminum Wheel 2351SORI 7-Thvs.LED Sinalure Lighft,4.2 &iwr Configurable LCD Dlqy in I Cluster,linstrianent Panel—Compass—Outside Air Temperature Read m4 Reap-Center Arm rest with 2 Cqpholders.Rear Console;'ems(when equipped with DEAYC).Sears— 10- IO-Way Power Driver with Power Lumbar ffixvlaft,WIdown,A.recline.2-waypower hunbar),—6-way Power Paswwr at ObWAA w1down with reclim),Audio—Mpeakff rs—SpiusXA40 Rado.SecuriCode TM Keyless- Entry Kypa I A WD JNCL UVES TO TITA NIUM PKG' VV I Vent visors-stick-onstyle $160.00 $225-00 -Aluminum wheels Std Std Body side moldings NA NA 942 1 Daytime running lights WOO 1 $44.00 21 942 2 1531 Front license bracket NC I NC2i 153 2 Fall size spare tire and rim NA NA AffiVISPARE INCLUDED I Immobilize daytime running lights NA NA N21 Nitrogen filled tires including spare tire $225.00 1 $100.00 PSDE Pin stripes/door edge guard $216.00' $195-00 202A Optional equipment-specify $3,194.00' NA Fusion SE LuxM Package Includes 1.5L AcoBa=18 Engine w16-S)wedAriiomai1c Transmission with Sleeping Wheel mounted Paddk SkUkra with&1em"S andAym Starl-Siqp Technology.10-Way Power Driver Seat w13 memory uffhW Leather-trimmedSeaft sr ea&MratedFront-Swis Anto Dimming Rearview Mnor Bright 'Exterfor Door and Window Tins MoUngs,Door Howiles-Exterior- olar with Chrome Insert,Iffieffigent Access with Remote Skul System,Leathep-WhrpedSteering Wheel LED Headontm.Lower Grille Molded In Black Low Glass Upgraduf Sideview Mrrars with HM and Turn SYSwd Indicator with Mtmory,and Warm Intenor 'Accems FarPOT202Aadd$6941 OPT Optional equipment-specify $365.00' NA EQUEP FULL TRVT SPEC117Y1FL1M0 Mavis 1tand universal USE$625ForinverterUSE3400 W4 Page 269 of 1019 VEHICLE: Fusion(POO) DEALER: Duval Ford Duval Ford Prefftige Ford Prestige ZONE: *Western Northern central Southern BASE PRICE: $16,835.00 $16,994.00 ,7 COP' Optional equipment-specify $450.00i NA CITMENPATROL VEHICLE PACKAGE CONSM OFBASEDECAL PACKAGE FORLIGMZDSEINA PUSHBUMPER AND LED LIGMINFOURTIO $1495 LAPTOPSTANDS AT 95. 1 equipmentFUEL Optional -specify $569.00' NA SAVER iFOR DMVE SpeedPlus installed.Limits top speed and Fuel ecanoaryprogPwn is developed to marlmice dmfwi econaaw et NA LABOR Labor rate per hour $130.00' S. 2 DLR 2 Labor raw per hour.Refir to Duval Ford's Emergunq fightipeprice smbmi&&1onjbrl item ler . Rate Includu prossional EFT ceriffled Installation,prqperwi lam catmectar time 1 consukadon Volume discanxis aywiablefor large quandlypurchamif erfar qZ.TTAG . ' $170.00' $160-00' 2DLR []PerFSA Section3.28, Vehicle tapandnile.Mee fistedlachafirs adWiniomfiveis nie fed, imino sn ii ,obtaining livery of tag(► f wekk a a Ing.or coy cosis over dw or4inal acquisition t o 8117.53 1 INCL UDES 30.00 ADMflV FEE ' iTransfer existing registration( ) $116.00' $115-00' DLR 2 -[]Per FV Section3.28. Vehicle rap and We:Mee fisfedhichales administrativecostjjbra fed, rernibm-sementsforfiling.ab i ' firmy of tag,or any costs over the original acquisition amount qf$78.30 ' INCLUDES 30.00 ADAMV FEE 2 TEMP' T 1 ' 15.0 2 DLR 2 6-(]Per FSA Section3.28, [vehicle tap and Mr.Price fisted1windes administrative e ni fe. riumbursemenreforfillorg.obadnhig ar delivery of ta&or any emu over the arigmal acquisition amount 6 575 Maintenance Plan-specify 1, 1 NA 5 Year 75.&V mile Premium Maintenance Plan.15 serviceWaft al 5000 mile httervalsfar vehicles with ble. f ' c 1 -specify 1 75NA 6 Y 75.000 stile Premium Maintenance PAm.15 service risits X 5000 mild m1trvalsfor vehicles with Gas Engim,zero tible. I APP6101 Maintenance Plan-specify '$2,400.00' 6 Year 100,000 mile Premium Afidamnance Plan.20 service vkhs at 5000 mils ingenmbibr vehiclesi ' fttrc,zero tile. I � CP5 z75 ' - i $1,605.00' $1,765.002 FP 5 Yr 75,400 mik zero deductible BASECare plan.5 Yr 100.000 mile zero deductible on$2130.Complete schedule available Won request.Prices quotedper FordVoCo Rorldia Retail ctJtp 2017 Pricing GuldeAdd c$605far Emergency,Police Fire Use 51100 pOWEItTR&N CARE 0 DED 2 27 Warranty-specify 11,845.00'.0 ' �$2,130.0022 FP 15 Yr 7500 milexero&dWilble EXTRACamplan.5 Yr 100.000 le zaro dedixtible use$2560.Completepricing schedulraiw1ableipwrequest.Prices r F o Fl if teetJ 2017 Prlct G .Add $'555 ,Poli oi-Fire Use. 51100 BASE CARE 0 DED 2 305 Page 270 of 1019 VEHICLE. Fusion(POG) DEALER: Duval Ford Duval Ford Prestige Ford Prestige Ford ZONE: *Wedem Northern Central Southern BASE PRICE: $16,835.00 $16,894.00 $16,799.00 $16,890-00 CP575 Warranty-specify $2,535.00' $2,560.00� FP 2 5 Yr 75,000 mile zero dedPREAHUACare plan.5 Yr100,G00m1k--ffvdrAwftbk am$3395 Compktg plabig=Awduk amilable Won reqwjl.Prices quMdpar FnrdMbCbF7arh&Rerad Prorect July 2017 Pricing Gidde.A $505fir Emereft7.Pofter or Fire um. 51100 ErrRA CARE 0 DED 2 3W Page 271 of 1019 PROPOSAL NAME CITY OF BOYNTON BCH DATE 11/15117 EMAIL -2.0.1.8 FORD FUSIONS171 1 ..... ALL STDQUIPMENT PLUS CITY TAGDAY TDAE RUNNING 180.00 LIGHTS�.�.� � . 00 3 RD KEY 295.00 COLOR WHrM _..._ .. UNIT 17389.00 ... i .. ._...u_ ............. � _®_.. ----------- _._..._.. PER FSA FSA17 VEL25.0 -� DELIVERY 90-120 DAYS PURCHASERACKNOWLEDGES: PRESTIGE FORD IS UNABLE TO GUARANTEEA ,NOT LIMITM TO BUT COMPANYINCLUDING: FORD MOTOR S,WEATHER,AVAILABILITY OF RAIL ,HrC. PAYMENTSALL ARE DUE ON A NET 30 DAYC 3 INVOICED REGARDLESS OF THE NUMBER F VEHICLES ON THE PURCHASE We thank you fbr c opportunity to make this proposal and will appreciate your acceptance. Acc%Aance of this proposal will not be bindings until this proposal is approved hem on in writing by an official of Prestige ,Inc. Return of one copy f this proposal and your purchase order munber constitutes Respec&lly submitted, Please i ' :(352)357-2939 or email ERIC JORE ® l.c F LEETMANAGER PRESTIGE FORD Page 272 of 1019 Auto Nation Chevrolet 8600 Pines Boulevard Pembroke Pines, FL 33024 Price Quotation Florida Sheriffs Association Bid FSA17-VEL25.0 Agency City of Boynton each Customer Contact Bill Darty Spec# 48 Phone Number 561-742-6215 . 2018 Chevy Sliverado 1500 2WD Email DartyW@bbfl.us Double Cab CC15753 Base Price $19,491.00 Option DqgOptign Price ATB Aluminum Too[ Box $600-00 BUA Dealer Installed Back Up Alarm $150.00 CGN Factory Applied Spray On Bedliner $494.00 TAG Yellow City Hard Plate $225.00 AKO Factory Rear Deep Tinted Glass $199.00 GAZ Summit White Exterior No Charge H2Q Dark Ash VI n y I Seat Tri rn No Charge Total $21,159-00 David Fridgant Government Bid Man 954-447-2150 11/20/2017 frId,,?apO(;_pautonatIon.com Page 273 of 1019 -77777,j '1 G P Ah=NATK)N(W AeM FLORIDA SHERIFFS ASSOCIATION & FLORMA ASSOCIATION OF COUNTIES Name of Dealenhipo of Vehicle Zone Ban k Price 1/2 MN EXIMED CABMC&MMUCK-4X2(Sg=jjjQjWgn#M Alan 1Buick Cadillac 2018 ChevroletSilverado 15 ( 15753) Western $19,595. ChevroletALT-Garber i Inc. 2018 ChevroletSilverado 1 (CC 15753} WeAcm. $19,693.00 Garber Chevrolet i Inc. 2018 ChevroletSilverado 150 (CC15753) Northam $19,493- ALT-Alan Jay Chevrolet BuickCadillac 2019 ChevroletSilverado 1500( 15753) Northern $19,495.00 Alan Jay Chevroletick QMC Cadillac 2019 ChemletSilverado 1500( 15753) $19,495.00 Garber Chemlet BuickInc. 2018 ChevroletSilverado 1500 15753) Central $19,593.0 Auto Nation I 'nes 2018 ChevroletSilverado 1500(CC 15753) Southern $19,491.00 ALT-Alm Jay ChevroletBuick C Cadillac 2019 ChevroletSilverado 1500(CC 15753) Southern $19,595.00 Duval Ford 2018 -150 1 } $19,974.00 ALT-Alan Jay Ford Lincoln 2019 Ford F-150(XIC) western $20,146.00 Duval Ford 201 -150( IC) Northern $20,074.00 Alan Jay Ford Lincoln201 -150 i ) Northern $20,446.00 Prestige 2019 -150 1 ) $19,995.00 Duval Ford 2018 -150( 1 ) Con $20,246.00 Duval Ford 201 -1 (XIC) Southern $20.246.00 Alan Jay Ford Lincoln 201 -150 1 ) $20,496.00 Alan Jay Chemlet BuickCadillac 2019 i 150 ( 15753) Western $19,715.00 ALT-Garber Chevrolet iInc. 2018 i 1 15753) western $19,779-00 ChevroletGarber ui C Inc. 2019 GMC Sierra 15 15753) Northern $19,578.00 ALT-Alan Jay ChevroletBuick Cadillac2018 i 1500(TCl5753) Northern $19,615.00 Alan Jay Chevrolet BuickCadillac1 Sierra 150 (TC]5753) $19,615.00 ChevroletALT-Garber uicInc. 2019 i 1500 15753) Central $19,679.0 Alan Jay Chevrolet BuickC Cadillac 2019 GMC Sierra1500(TC 1575 ) $19,665.00 ALT-Garber Chevrolet uic G Inc. 2018 GMC Sierra 1 { 15753} Southern $19,728. Garber Chrysler Dodge Jeep Inc. 2019 1 (DS 1 L4 1) *Westem $19,556.00 AutoNstion CDJR Pembroke Pines 2019 Ram 15 (DSIL41) $19,717.00 Garber Chrysler Dodge Jeep Inc. 2018 Ram 1500 11) *Northern $18,316.00 1608 Page 274 of 1019 AutoNation CDJR Pembroke Pines20 19 Ram 15 (DS I 1) Northam $19,597.00 Garber Chrysler Jeep Inc. 2018 Ram 150 ( 1 i) *Central $19,416. ALT-AutoNation CDJ R Pembroke Pines 2019 1500 1 1) $19,662.00 Garber Chrysler Jeep Inc. 2019 Ram 1500(DSIL41) *Southem $19,516.00 ALT-AutoNation CDJR Pembroke Pines 2018 Ram 1 (DSIL41) $18,697.00 2019 Toyota Tundra DoubleC { 23 } Western — 2019 ToyotaDouble { 23 } Western — — 2018 Toyota Tundra Double { 2 } — 2019 Toyota Tundra Double Cab( 3 ) Northern —NB— 2019 o le Cab 2 } — 2019 ToyotaDouble C { } Central — — 2018 Toyota Tundra Double (9239) Sou — — 2019 Toyota Tundra Doublea ( ) Southern 1609 Page 275 of 1019 e- 7A - � $ r Ascot COUNTM FLORIDA SHERIFFS ASSOCIATION & FLORIDA ASSOCIATION OF COUNTIES 1/ - SPECIFICATION 2018 ChevroletSilverado 150 ( 15753) 1 -150 MC) 2019 GMC Siam1 15753) 20 19 Ram 1 1L1) 2018 Toyota Tundra. l Ca ( ) THE FOLLOWING ITMIS WILL BE FACTORY INSTALLED ON THE BASE VEHICLE TO MEET THE MDEL NUMBER AND BUILD CODES OF THE VEHICLE LISTED. PLEASE REFER TO THE EMERGENCY THIS CONTRACT FOR DESCRIPTIONS, SPECIFICATIONS AND AWARDED VENDOR PRICING. 1. a. manufacturees minimumcylinder gasoline engine,alternator,battery and cooling e. 2. Manufacturer's automatic transmission and axles. . ME 8jbdA=IMMS, s standard power steering. gauges.b. Manufheturees standard . i _ S° a.Manufacturer's it conditioning ` 134A system. b. es standard tinted glass all around. c.Manufacturces standard AMIFM stem. d. Heavy covering instead of carpet. e.Manufacturces standardwill select color at time of order. £ e ( )per vehicle,single locking system,(each vehicle i tl ). 5. SAMY 1--- a.Dual outside i inside i i r. b. Interior dame lights with left and right door activated switches. c.Manufwtumes standard air bags. 6.BEAMS; a.Four h lanti-look system. 7. MES MM M9,FLL, a.Manufacturer's standard tires and wheels. 1610 Page 276 of 1019 b. Fall size spare tire and rim,ifavailable. S. CHASSIS,ERAME,CAD; a. s standard colors, painted.Colors to be detenninedindividual agencies. b. s standard fuel tank. frontc.Manuficturees standard and rear bumpers. d. Manufacturer's standard bed. DXSCLOSURE: WITH r VENDORS AND DISTRIBUTORS or vzHxcLzs/EQuxpb=T DOES THEIR BEST TO ENSURE MWEL NMOBf, NUMBERS AND CODES REPRESENT THE LATEST INPOFMATION AVAILABLE AT THE TIBM THE DID DOCUBMINTS ARE PREPARM. IT IS RECOMMENDED THAT YOU CONFIM THIS INFORBULTION WITH THE AMMRDED VENDOR REPRESENTATIVE AT THE TXME YOU ARE REQUESTING A COMPI NG QUOTE. toil Page 277 of 1019 i ry eye'o �l t7' FLORID,* CCXTNTMS AHA&mtF1wi& PICKUPFLORIDA SHERIEFFS ASSOCIATION & FLORIDA ASSOCIATION OF COUNTIES 1/2 TON EXTENDED CAB SPECIFICATION 2018 Chevrolet Silverado ChevroletThe ilv 1 (CCI 57 )purchased through thiscontract comeswithall the standard equipment as specified manufacturer r this model a vehicle specification(s)requirements whis cluded and made a pan of this contrads vehicle rl specification by zone. ZONE: Western Northern t Southern BASE PRICE: $19,595.00 1 , 3. 1 ,4 $19,491.00 While a Florida SheriffsAssociation 1 Association of Countieshave attempted to identify and includes t items mostparticipating cies fbr full sin vehicles,we realizetees and preferences are going vary fi0M agency to agency.In an effbit to incorporateflexibility our ve created specific el options which allow the purchaser to tailor the vehicle eir particular wants or needs. The following equipment dele and add options and their related cost am providedto assistyou in approximating1 cost of the type vehicle(s )you-wish to order through thisSimply a ct the cost of any of the following equipment items you wish deleted from the base unit cost or add the cost of any equipment i s you wish added to the base unit cost to determine the approximatecost of the type vehicle(s)you wish to order. An official listing of all add/delete options and their prices should be obtainede appropriate dealer in your zone when preparingyour .Additional add/deleft 'ons other than those listed heve may be available ,those listed here t be honoredthe dealers in your zone at the stated prices. 1612 Page 278 of 1019 Silverado 1500(CCI 5753) DEALER-• Alan Jay Chevrolet Buick Garber Chevrolet Jay Chevrolet Buick Auto NationChevrolet C Cadillac OMC Inc, GMC Cadillac Pembroke Pines ZONE: Western Northernsouthern PRICE:BASE $19.595.00 $19,493.0019,495• 19,491.00 Western Order Code Delete Options &Central Northern P Southern radio NA NA NA Air conditioning 9L3 5Z4' Full size spare tire and rim ($50.00), ($50.00? 9L3/5Z4 2 Deleresfullazze*wrefiremidwheel 1 SpAM 77RE DELETE SpARg WHECKE E Z Western Order Code Add Options &Central Northern Southern � Options axe to be discounted below Manufacturer's Standard Retail Pricing (KSRP) or manufacturers published list price for any factory Conditions,add opt-tons. Purchasers are encourage to negotiate pricing for options. Additional discounts for each add option shall he decided by the Vendor. Please refer to the Contract Terms and Section 2.14 Option Pricing. LV3 1rHS MYC Engine upgrade-specify Std' 1$1,193.002 11,1 .0 3 32 43L16FF 1E5 conWiable with 6,Weed auftwaficd t . 1 L93 3 ENGINE,5,3L EC0730 V8 WITHACTIVEFUEL MANAGE ,DIRECT LECTION AND VARM BM IAL VE TIMNG 2 5.3 Lttar 1355 Hp and 383 jbffl Tonpm. 3 3 MYC 1 L Engine u -specify 1,1 .0 1 NA NA �5.3L Acfive Fuel Mompment drect JRjectim,variable valve timing. 720 CCA baneq, .6,6001b GVWR 3.08 rear wie ratio,and exurnal ftwiloll cooler wlrh e at do&wumlsska(355hp&383 lb-ft ). FHS Bi- l model-specify $".00' Std NA E85 FlaxFkwl eVable efriewing on intleadedor W to 5 a (Optional with 3)5.3L EcoTed V8 enone with(W)64peed auftetatic&=mkdon or imlided with(LV3)t3L E T V . CNO el-specify i conversion(discuss dealer) NA NA NA LPG conversion(discuss th dealer) NA NA NA 650 cca or greater Std1 Sul Rd 73 CA HD baqeq s Y -Dealerpvvided Optima malt ueo,rapt a ctoay l ld t ,5379.each-) batteriesDual NA NA NA 17,700lbs.GVWR NA NA NA 1 1 = l `c controller 274. 1 $668.0 z 2 .0 3 JLl/Z82 2Reqjdres Z82 tmiler tm pachap1 JL 1 3 T&41LER BRA"CONTROLLEp INTEGRA TED,TRAILENNG pA CKAGE t Rcquft-g, a)Trailring P 1013 Page 279 of 1019 VEHICLE: Silverado 1500(M 5753) DEALEIL Alan Jay Chevrolet Buick Garber Chevrolet Buick Alan Jay Chevrolet Buick Auto Nation ChamW GMC Cadillac 0MC Inc. GMC Cadillac Pmnbroke Pines ZONE: western Northern Central Southern BASE PRICE: $19.595.00 S19,493.00 $19,495.00 $19.491.00 T)raction control Std Std Std G80 I Limited slip differential $394.001 $393.00 2 $394.00 3 G80 2 LochngreardIfferential I 080 3 DIFFEREN7yAL,HEA py-DUTy LOCKTAFG MR 2 LockjjWRearD(#crat W 3 AMIFM radio with single CD NA NA NA 1 00 �31 5HI Additional Key(s)or Key Pob(s)when applicable $149.00' $1 . 2 76 $345.00 3K 2 Foe"Ordm&E dwler pvgramHied 2aM11awIKejq-or-(31K-dealerpwided 3 ddrdhey$149)-or-(3XR-dealerprorkkil thirdby and remote$373) 3KIFOB 3RD KEy OR FOB 2 3K only$95.Mwo order OCAO or LSPackW or above to got 3?dFOB.3 9SI /9U3 Bucket seats in lieu of bench sent NC NA NC9 9SI or 9U3 3 Seats dWorandpassenger"t,liulivighfal stage Dertredfi-am a RPO(AE7)40-20-40 sphl bench seal with the 20%section removedwhich also removes the USBjeort and Inputfiackfor audio system Sears are manual,notpower Doesnat Include afloor emsale.All exposedfloor area will remak wifinuned *d*CEMR SEA TD , NO FLOOR CONSOLE FOR 9SI-v1M-clark 0*0-Base Model Only. Dealer remove center motion leaving bare flow ADD 8110)-add-(MAC-1 4-Troy Produca 14"console with vehicle spec#2cfloorphae.4"dual internal cipholder,3" shallow console (3)12VDC outlets,he%*ai#umbk 5'x8"armnvat,and blank fttier plates.$740)-or-(CC-NBOS-20-Troy Products 20"wide body console with dele etc ate,4-dual internal cWkWer,3"sha1kw cmude M(3)1211 DC outlets,heigbt ak#amble 5W"anmvsA and bloAftilarplates.$915)-or- (CC-Wff0S16-A8-Dv-Products 16'wide bod5,console with vehicle Vec#icfl" plate,4'dw1 Internal cWbhkr,3'shollaw comets hw)-,(3)12 V DC malets,9"N d file box of rear console with Iffp katherpad and blankftfierplaks.$1075.) A 40-20-40 We Bomb Seathy Ban Min With Me Center Section Removed Scott are not Power and Dow Not hwhde a Console.Tim Exposed Floor Area Will Remain 3 ! 1 $9S.002 $199.001 B30 2 Carpet in lieu of rubber floor covering $99.00 B30 Color-Keyed carprdagwl rubberf-Wfl—mais- B30 FLOOR COVERILORKEYED ARPETM Wr7H RUBBERUED INY IFLOORMATS2 NG CO - CVL AKO I Deep tinted&lass $19.001 $198.002 $199.003 AKO 2 F"fory Deep The Raw Window Only-or-(DT2-Dealer instidled SolarGuzud dup 3 finifibn an a)*wr andpass daors$149)-or-(DTF 4 TRK-Dealer installed AKO ShlarGwrd deep tintm an oil door and rear window glass 82 79)-and-(MTP-add $49 fir SWarGuard w inAhie Id strip).I GL4&%DEEN TRMD(A DD S 146 FOR FRONT DOOR WINDO W T1JVT DEA LER rivsTALLED)2 VAV I Floor mats $159.00' $258.002 incl.3 VAVA330 2 PX V-All weatherfloor mazy,requires B30-or-(WTF DBL-WEATHER TECH HD maided?,wr liner systenifir dwNe cab configuration,includesfi-eight and insfalladon 82-0-0) ALL-WEATHER FLOOR MA 7M FNTAND REAR Off CREW CAB AND DOUBLE CAB(Require,B30ca1 rpeting.);FLOOR COVERING,COLOR-KEYED CARpEnNG 2 jwjad,dj,,1B30 3 1614 Page 280 of 1019 VEMCLE: Silverado 1500(CC]5753) DEALEM Alan Jay Chevrolet Buick Garber Chevrolet Buick Alan Jay Chevrolet Buick Auto Nation Chevrolet GMC Cadillac GMC Inc. GMC Cadillac Pembroke Pines ZONE: Western Northern Central Southern RASE PRICE: $19,595.00 $19,493.00 $19,495.00 $19,491.00 ILS CC175 Manufacturces model upgrade package(speeffy pkg.bid) $2,499.00 $4,953.002 $1,749.00' 1 2 ILSpackage incluelffs:Chromefimom&rear bunWrii,Meisel clad wheeh.blavk 3 power heated mn7m.drep flnt rear glan,remote talkaie.power windows with driver LS apress ap dmvn remote Was envy wl 2 it s,6 months Ontar service wl 4G LTE .-or-(PCX-Chrom e b umper package forfivietImar chrom e bunipers$199) 1 LT PREFERRED EgUpMENT GjtOU .P 2 LSFacAW Upgrade Includes (M)OxSWw 4G LTE,(Y4M Front&Rear ChrowBunipers (DL8)OuuideHeatvdPowepAL#usiableMfforB (AKQ)DeepThded Rear Windows,(A91)Remote Locking Tatigme,(AQO Rgmm Keyless Etifty and(M2R or HOE9 Ckuh Svadng. 3 UE1 I On-star $194.00' $173.002 $174.003 UE1 2 Guidance planfor 6 months.includingAzaamatic 0wh Reipmc Malen 3Vehicle Assts tance,Roadide Assisamer,Tiff n-brTion Ndv*Wa%Advanced UE1 Diagnostics and mm(tri al excludes Handk-Frw Calling minmes)(Retail orders receive United service vial Visit is aWqsmrm limitations.Services Ymy by maidel OnStw aeb as a hWk to rdrdug emergemy service providers.Not all vehicles mV inansmil all crash dataj ONS FAR 6 UIDANCE PLANfi;r 6 mandu 2 PCRDBL Power windows/door locks $174.00' Std Std Power windows and locky are siandarg this apdonfor WTfled convienence Package includiz owside heased1power 4ustable minwit.remote keyless entry and remote 1"king tailgate. 1 .002 DOME Passenger dome l 1 amp $229.00' $ 06 $185.00' NS 2 Dealer Installed 5"round dome how in ad&bcn to shm&14 1whicle re~dome DOME 3 fightf . Arrim;wR REDIwHrm POLICE DOAE LA A&2 U2K I Satellite radio $194.00' $193 OU2 $194.001 U2K 2 WriusAMSatefifte Radio is stand4rdmi warly all 2018 OMmodels. oy®a 3-month All 3 Access irialsubscr0donwith over 150 channels Inchnfiv commercidiftwe Wasic.phis U2K sports,news and est eat.Phu firtemeg an Me qqp andonkne Is Included so you'll art beatas to qffer,anywhere We takuyou.Welcome to lk world qfSYr1uzXM yMquires(M)0&9or 4ryou decide to condime service qWryour Mal the subsc*donplan you choose will atly renew dmvafter andyau will be charged according to yaw chosen popunt method at dren-ciumni rates.Fees and laws apply.To cancelyou must call as at 1-866-635-2349.See our CustamerAgreennintfir complete to of www.swamin come All es andprogramoung sed to chaW) I MRIU&yM&4TELLrrE RADIO 2 Requires(UEZ)OmSyar go be Ordered 3 H2R Scai trim upgrade-specify Std 1 $433.00 2 NC 3 2 AM Dark ash with jet block cloth mat film.-or-(A M MR A01-Upgrade Includes.Doi 3 ask Zvi jet bleckfront 401241140 Split Stuck 3 pan mat with Myer andfrond H2R recti me with ourboarti had restraints,cemerfold down armrest with s~,manually adjustable driver lumbar.lockablestorage comportment in seat cushion andaminege 1pockeis.10 Weypwr Driver mat$434)-or-(Dealm-InstalledLeaiker$1297) SEA71 FRONT 4&2W40 SPLIT-BENCH,3-PAMNGEA AWLABLERV CLOTH Includes drtmr andfivnt recline with maboardheadres hvits and center ,fold-down armrest with stomp.Also 1whdrs manually e4urmble driver himbar. lockable swep compartment in seat cuskion,and stanage packers.(Includes(AGI) ddurio-waypmver maA4wter andreqs im.Y(H2R)ar(HOU inauldrIHM.Not j available with(HO L9 Jet Black interior vim an Double Cab.) ClO&Sems 3 Side air bags Std Std Std 1815 Page 281 of 1019 VEHICLE: Silverado 1500(CC 15753) DEALER: Alan Jay Chevrolet Buick Garber Chevrolet Buick Alan Jay Chevrolet Buick Auto Nation Chevrolet GMC Cadillac GMC Inc. GMC Cadillac Pembroke Pines ZONE: Wesfern Norffiern central Southern BASE PRICE: $19,595.00 $19,493.00 $19,495.00 $19,491.00 Sliding rear window -NA NA NA (CO-Rear WIndow Defogge,$224) Speed control Std Std Std Tilts wheal Std Std Std RVS I Cab Steps $629.001 $713-00 $749-00' RVQ 2 LPO assist steps,48 black rmml-or-(RVQ-LPO Mack tubular assist a"6" 3 reclangdar$714)-or-0*3 DUB-DealerpruvidedArfes 3"black roundcab sups VXH *double cab pihp$525.00) 1 BLACK TUBUMA AMSTSTEP,6-AECTAAFOOZAA(ADD$35 FOR 1XH-A S-6" CHROAMD RECTANGULARl 2 6-Chromm!Atemigular.(VXJ)4"Chramed Round$684.(A YN 4"Black Round$629. (RVQ)6-Black Ileciangular$714.(S61)GIRmd Assist&,ps$844.3 8KW 1 8,000 lb.winch with remote $1,195.001 $1,199.00 2 $1,300.003 2 Wam VR8000 rrm?winch with rrmow,80001b.(Requires wrap aroindgrill with SKW h WARN-9 3 winch moantplai2r). A"wire,WGG w Monu,plate 3 ATB-LP-18 Aluminum tool box $469.001 5. 2 $600.00' ATB 2 DvderpwvA*dHD Amcnem Aluminum diamondplare low pro tool box IS'Depth.- O - -O -P;AM5-85 gallon UWSfimInt 1 combo with L-jhqmd tank vol box, ATB 13GM17111-Raefue1 ftoWerpunig hoe,na"-le.and GPI infine dMitalflow meterfor use ins bed PU or WHO,bos&$1887.)-and-(SAFE-T-A Sib Firy extinguisher,First Aide Onlyfirst aid A14 and Khtg Joni es&Co road lHanees$329)- -1 a -Includes UWT sandard height 18"dep&saddle box with single lid and(2)bedroll mounted UWSjiamWdhergh1 side lool boxes$1154). 1 Cron OverDeep Well Tool Box Ma*cf.75 MUDiamandPati rnsdAhminum ir/Baw Tic Lo g&250#Capacity.3 8S3 1 larm,factory installed $137.00' $136.002 NA SS3 2 Fmy installed ships mphWrd,97 db back gv alann. BACKUP ALARM,9 7 DECIBELS 2 BUA I Backup alarm,dealer installed $179.00 NA $150.00' BUA 3 Dealer installedSlWi-9Wh back w alarm. I I Backup camera with 3.5"LCD(mar mounted camern to provide wide Std Std Std angle field of vision at rear of vehicle)-fwk"installed Fact my backMp camera sumdord"MERA-Dealer ream efactoty raw view camera fim,m4ple and imiall in e$e body 1equiMient$169). 1 BUC 2 Backup camera with 3.5"LCD(rear mounted camera to providewide NA NA2 NA angle field of vision at rear of vehicle)-dealer installed VzX Bodliner $354.001 $353.00' $354.00' 2 Faamy ordored dealer installed platle inert bedliner-or-(DBL-Deaterprovidid VzX 3 OMbedlim,1325) VzX BED LINER 2 Cheyralet Dmp In Bedliner 3 BS Bug shield $199.001 $149.002 $250.00' BS 2 Dealerpvvided Weather Tech black big shield hoodprotector. GMAccessafes—Molded Hood pwwiop 3 HAR Cab shield headache rwk(protects back of cab) $497.00' NA $795.00 BackAnd Or vehicle 4mc iia-zhill cab shield,installed. isle Page 282 of 1019 VEHICLE: silver® 1500(CC15753) DEALER: Alan Jay Chevrolet Buick Garber Chevrolet Buick Alan Jay Chevrolet Buick Auto Nation Chevrolet GMC Cadillac 0MC Inc. GMC Cadillac Pernbroka Pines ZONE: western Northern Central Southern BASE PRICE: S19.595.00 $19,493.00 $19,495.00 $19,491.00 Z92 DB2 1 lass IV hitch and ball $494.00' $493.002 $494.001 Z92 2 Factory ReceiverMfich 714 pin wire connector;with Rigid draw har 211 ballpin and clo 3 .or-(M2 D2B-Factwy RecolverMkh 714 pia wire conneckr,Rigid dnm bar Z92/DB 2-5116-ballpin and chip$494j-or-PIFWC-Dealer Provided Rigid RD class IV 150 rewiver,T wire harnax solid steel shank dror bar.2&511611 ball,pin&clip $670.)-and-(PTL-UpSradefivm standard draw bar&ball to 2"ball-Orade ham combo$169)-and-(PTL2-Upgrade from standard drow bm-&ball to 2-5116" ball-piarls book combo$169). 1 TRAILERING PACKAGE inchda rader huck 7-pin and 4-pin owmeciors (INCLUDES Ba AND 2" A414 2 Daytime running lights Std Std Std FTC Fiberglass tonneau cover(painted to match) $1,695.00' $1,49&.002 $l,g5o.001 TON 2 DealarprovidedRanch 4part WrWftber Wmau cover.-mN-(=1200- 3 1,2001b cquaciV Cargo Eau bedslide with rubber mat and 4"Mdvj$1338)-or- ARE—LS-2 MnI500-1.50 b cq=io Cargo Eau bodsfide with rubber notand 41SWes$1776) .or-(A-*L-Rai -Lad vehicle 4wdflc kdmbk cow$1795) 1 ECHO Fiberglass cab high topper with fiont side and rear windows(painted IS1,965.00' 41,69S.002 $2,450.003, 2 CHT to match) ARE—MX 3 Ranch Echo upper with ed wWays,-or-(ECHO-WD-Rench Echo rWWr with A&access windoors$2070.)-or-(SIERRA-SS-Ranch Sierra upper with salidsides$2180.)-add-(VCH-Lit-Tmefiac ahaninum roofrack Mom with two cress bars&4 a4ustable load stop$991,11 ARE--I'Soria(Cab HW Fiberglass Topper wlWaV'Sliders on Sides and Rear Windiow with Single T Handle Is$1850.3 VK3 I Front license bracket NC I NC2 $39.003 VK3 2 Factory Ordered(DIrpruv'dad 879) I I VK3 3 LlCENSE pLA TE Krr'FRO NT(MW REgLM 2 -Full size spare tire and rim Std Std Std Z82 JL1 DB2 1 ing package up to 5,000 lbs.with appropriate hitch $769.00' NA Std 3 Z92/LV31OU5 3 Factory Receiverilitch 714wre connector.Electronic Brake Confroller,Draw Ban 2" 1,Ph;andCfip.-or-ffJ2JV D2B-FactoryRecetwRtich 714phtwhy connector,.Elect is Brake Controller.Draw DWI 2-5116" ll,Pin,and Clip$769) Factory Trader Tow Package wl(M)Standard V6 Engine and(M)3.23 RearAxle has a Towing Capach)-of56gM 3 1 NA ,5 3' L83 GU6 090 JL I Heavy duto i ty towing package up 7,200 lbs.wth appropriate hitch $2,549.00 Z92 D2B Ihwlu*s'-IM 5.3L 118,Locking Rear LV�rvnijal.Electronic Brake Conircaller.Factory GU4 3 d R..riser hitch 714pin wire cotmector.Drow Bar 2&5116'Ball pin andcl4g. I Z92/L83/ Fac loy Duller Tow Package wl(W)V8 MWM and(VU4)3.08 RearArle has a Towing Ca city®VP6400#.Wuh(GU6)142 Rear Axle the Towing Cty is 9400#.3 Immobilize daytime running lights NA NA NA L-SPOT Left-hand pillar mounted 6"spotlight with clear halogen bulb,dealer $520.00' $3 2 96.002 NA LHSPOT insiAled Unity Incandescenit o hand spot IaW-add-(LED-Add 8225for dealer Installed LED bulb) I LR-SPOT 2 Left&right-hand pillar mounted 6"spotlight with clear halogen bulb, $1,050.00 1 $792. I 00 2 NA LRSPOT dealer installed Unity incandg-wnt top andr i hand hand spot lamp.-add-(LED2-Add 8450for dealer Installed LED Long bad in lieu of short bed NA NA NA Midbox body option NA NA NA 1617 Page 283 of 1019 VEHICLE: tl 15 (C S75 ) DEALER: Alan Jay Chemlet Buick Garber Chevrolet ' Alan Jay Chevrolet BuickChevrolet GMC as GMC Inc. GMC Cadillac ZONE: western Northernsouthern PRICE:BASE $19,595.00 $19,493.001 , .0Q S19,491.00 ' Nitrogen filleds including spare tire ' : $125.00 ' Pipe rack w/expandedover c (for pickup bed) $1,255.00' $1,296.00' NA Rack-ft Sure Fit streamline 1000 series modularpowder coated track rack does not hwhde mpoded metal barAri over cab-add- 115-Beacon mountfarRack-ft rack $65 each, -( aRock-it ruck"&a1r)jbr load securement $150)-or-(12 -Weather Gfmvd alaminjunl rack$1087,don not inchuk expainded metal basket over cab)-add-fRAMS-A s' Its 1 T add$ -A e u !cran member1200A TR adi 199).1 OVERHEAD OHR 2 Pipe rackw/expended 1 basket over (for utility body) NA $1,296.002 OVERHEAD RA CK 2 W014501Single ladder rack side mounted(specify curbside) 775. ' $1,196.002 $965.00 SIR 2 Weadier Guard 1450 single side ted ladder rackforpicktp.- 1425- -GM ' 1 215 r Al i single a mounted l r for utility025.) AccTracRac essories cofigelate U11110 re a CrMsbars CGN '2 li (Rhino, c- ors i ' 3. 2 $494.003. Spray-on e i Aner. -&wpiaa HD dealer handled qm 3 on bedfiner$579)-add-(U -MrSeal autabody rubberized wderbody coating CGN $650) 1 LINERBED }®ON.PICA-UP BOXBED LEVER 2 Factory Applied LEER DCC 3 Steel $3,490.001 0 '400.0031. Lar Delare Ahaufman Commercial (WHITE),23"Higl&with ! 1froni jxctm whedowfull length side am&with drivera m sl&ftW boxes inclualing 1 vertical and 1 r,rear 10 sp door with picim window, er iwk,20"12v LED interiar light ban LED brake light - -Upgrade a * r la swing ®s a�wlvs in lie st $449 lY ) Commercial Aluminum Cab High w1Ftdl Length&de Doors and HarRear Door White 3 ry l Paint ,No Toot es,Na V76 Tow hooks' Ladder Rack . 4 •1 . 3 2 1RECOYBLACK V76 3 2' Trailer ' $6S.002 $69.0031 Manual Folding and Extending BlockCamner a IA with PCX 1 - N- ,3 Black Manuel Foldingand Edendfhg withyr Glass when arderft with 1 i ' $349) s OUMDE HIGH-XIMBIL17T VERTICAL T 1 2 C with 1 l to lower r gAw P raids Heated PowerA to a Vertical Dwilering Mrrars—Momal3 Folding to a 49 qar a C r C nie P ' Rainshields-flange style $199.00' 1 2 SIS5.001i RS 2 Weather Techflange style rain shieldsfour dmuz.($145farfrone aWreWpassenger door r RS Flange 3 glassonly) I woo Wrap-around grille 5. 1 1$1,29S.002 ® 1,5 . 3 WGG 2 e ns ! er chicle speelfic wrap around grille $300for WGG 3 WhwhMouniPlasc. 1 A $300for Winch Mount plaid 3 Isle Page 284 of 1019 VEHICLE: Silverado 1500(C 1575 DEALER: Alan Jay Chevrolet Buick Garber Chevrolet Buick Alm Jay Chevrolet Buick Auto Nation Chevrolet GMC Cadillac GMC Inc. GMC Cadillac Pembroke Pines ZONE: Western Northern Central Southern RASE PRICE: S19.595.00 $19,493.00 $19,495.00 $19.491.00 RS 41 Vent visors-sitick-on style $199.00' $126.002 $1&5.003 WS 2 Weather reek stick on vmt via=,fair 145 d1vanpossener dam RS Tape 3 St.,awy) I KI4 I Optional equipment-s i ' $198.002 $359.003 PCX 2 Factory 110vpower outlet.-or-(9L7-Fivy spotterswirches(4)30aw circiftan 3 dath$124)-or-OM-Factmy LEE)cargo box lighting$124)-and-(02-1300-2PC- PCR TomW Gate 0213 !b mpectly 2-pe Wgute 3330.)•* -mad#2cakon toaty hitch when elecfHe brake controller is destred$525,reqn4resfact-y hitch& &,k,conftlkrj"I CHROME B UA&ER PACKAGE includes(J'JH CoragrSiso,and(V46) h_mjpaaj bwWff )rear chronic buiepar with WN) 2 WTFIcet Convenience Packap hiclides.(DL8)Outside Heated Power Miffors,(A91) Remo&Locksig Tai4piu and(AQO Remote Kt)-leis Enny. 3 RSL TRK Optional equipment-specify $1,995.00' $35 8.002 $434.00' PCR 2 Roadside lighting truckpacAW mcmilm:Whelenfour comer hide away LED lot STAR 3 S-LED ir4pe adviser mounted in rear whidow glass d color(AMBEWLEAR). AD STAR D-LITEgrille lights(AMBER),STAR D-LUF rear lights(AM&M Installed In gap between tailgair andbunmr,all wired f0factory&WIter awflahes or itch controller.-or-(ALB-TA-STAR dual color(AmberlWhite)LED Light Bar wiTakeduisms,Sde Al lights,and Rear Arrow StIck We Advisor$1895)- add ®(20074-LED Go L4*1 with desh and wireless remoro,Installed$696) 1 WTFLEET CONVENIENCE PACKAGE All cabs Inchale(DL8)outside heated pmrom4-usiable mirroea,(A91)remote Jacking tailgate and(A mo Keyless An&y. 2 UpgradedCloth 40-20-40 Split Bench Seat with Stange Pockets,FaIdDownArturest 'andLockable Storage in 21m SearCitm.Alto Includes(AGI)10 WayftrerDriver Seat w4famarl Lumber.Only Available rt la Seal THN.3 RAM-VB-###-SWI Optional equipment-specify $519.00' $223.00' $725.0031, C49 2 Rm vehicle tpeeffle no-drifflaptop mount bichidesfrught and installation -add- 3 (806-1206-6ODwXan&wpmv sin wave inverten haiallod$429J-add- 4CORNER (806-1210-PU-Xamnix 100&w Pwv Sino wave Power Inverter mounted behind posengtor mat in-taider rearseat curbside,includes 808-9001 Xantrex user comirtill ignition control switch mounted to dash $798)-add-(806-1220-PU-Xanow 2000w pure sim wavepower inverter mowsed behindpausiager mW or analer rear Not curbide,Inchda 808-9001 Xanftr seer control ligniday conlrd switch mounred 90 &A$1220). DEFOGGER ,RrAR.WjND0;VELE=C 2 nehut Vertex 4 C LED's(t fl 3 K6921 Optional equipment-specify $5,945.00' $148.00 2 $4,954.00 3 KI4 2 Knopheide 15'utilt botfar 42"CA.-or-(K682FJ-Knophelds 6.51flip top ufffify 3 boo0for 42-CA$6735.)(Both include bas&buniper credo-or-(C-100-Castant ILT Ftglais CoacharAnimid Contra/BoebPfar 56"CA hicludez ad act moldedfiberglass construction,bright white gelcow high glass exten-jimak stip buoper with tivadplatetop.SS hardvare.6 animal campartmenta,dox4floor ghajuap Vaism,pass-throagh in do-in tht camp-Muni.storage compartment with Par accem and catch pole holden SS to nWrackfivsh air vandhUme splem vented to each conipartment,jhv molded louver vents In exterior deor panda with ajd7aw control vents.LED.lighting in catipaiftenn,L.E. binke. rumung and reverse lights"Includes bed credit,fivight,and installatione $15,120)- or-gipgrade to PRO 6 WY7 add$162 0)-add-(ZlST-h obt of right fi%W1 compartment $4,120)."Animal central bodies rel bed Wian" POWER OU=,110-VOLTAC 2 UPackage Unrade Includes.*Dnk Radio v/8'Color Touch Screen.SYHgk Slot CD Ph"r HD Reolia,Sirius"Satellite Radio O&Tair,17-Bright MachinedAlundfition wheds,Front&Rear Chrome Buspers,Body Color Bacb,Side Malditigs,Power Color Heated Outside Mrrarx Deep nmedGlaas(RearDoors&Rear Window) Body Color Doorfiandles,EZ44 andLower Tailgate,Color KeXdCarpedngw1RubberL-ed 1.7tsq plear Mail,Leather WmppedSteering WhcaluglAzidia Conowk UpMraded(4.2") laig Page 285 of 1019 VEHICLE: Silverado 1500(CC15753) DEALER; Alan Jay Chevrolet Buick Garber Chevrolet Buick Alari Joy Chevrolet Buick Auto Nation Chevrolet GMC Cadillac GMC Inc. GMC Cadillac Pembroke Pines ZONE: westem Northern Central Southern RASE PRICE: S191593.00 $19,493.00 $19,495.00 $19,491.00 -C Display Dn1ver Zqtimmadon Center.Reinote Koess Envy Ir lm Visor V=11y Mumps. 3 3BLS Optional equipment-S i ' $546.00 $140.00' CONS 2 3rd Broke Light S*ty Pidre(Mom 3rd Broke Light(4)it upon affikafloN of 3 broke pedel to increase&-hwr awareness behindyou whenMAWRC1-and-(3 SPARE SHIELD S"-inchL*s saindard height 18-depth saddle bar with single lid and R)bed rail annomed'standard height side tool boxes 8115#)-or-(3BDFM-I 1 staiward he4ght 18"depik mWe box with single lid and(2)bed rail mounteditandardheight side Amd boxes S 1234) HA KS POLICE CONSOLE WrM CUPHOLDERS AND ARAMEST(Add$596far PSM-HA F7SPASSENGER SIDE LAPTOP AC GE WITH UNATMAL LAPTOPMWT.77LT1SW1;T42 '7heApar%%iv1d.c="—Prrvenm 7hieveaft vin Cwft the 4wre Me Cable and Stealing the nre.Insialk in Seconds Nihoul ALocks or Keys. 3 LABOR Labor rate per hour $110.00' $15. 2 $145.00 INST 2 (Labor Rates Based an&#Vk Vthicle Build) EI-T CE Fl INSTALLATIOAF 2 TEMP-TAG I Tmporary tag 5.251 $6.002 $30-00 TTAG 2 1 1 TRANS-TAG I Transfer existing registration(must provide tag number) $198.85' $36.00' $195.00 TRANS 2 Includes to mg&two way I NEW-TAG Now state tag(specify state,County,city,sheriff,etc.) $248.33' $116.552 $225.00 YTAG 2 inahnies may;tag&two way OW74ki ah'Wngfora k-nure. 1 1 1 D-R9Y Maintenance Plan-specify $89.00, NAF 24 124k mild scheduled maintenance program to inchide oil Ifther change.4-whee, tire rotation,and conduct a 27- t vehicle intpecdon."M plan covers ip to(4) service vial s within the 24 inamth period. I Plea se contact Dalrfr Latest Maintenance Pin,Opmm and h1cs,2 7Wo Oil ChaWs,Me Relations ad Impections in the First 24 Mmdu:124,000 Afiles. 3 Maintenance Plan-specify NA NA NA Maintenance Plan-s i NA NA NA AMW Warranty-specify Incl. NW '$1,936.00' CPP-5/75 3 AM VENDOR 170TALLED 4hirmarker equipment subject to 1} r ty FOB Alan Jay®Meet Processing Center.Sebilng FL,Refereme FSA Contract Ter im and Cmationsi.21-V,ndarlitsatiled I Please caWac1V,,alar f0rLamj Wormny aptione andhIceff 2 . 3 Chevrolet Pmaiction Plan.-Plaftnum—SO 5) 5,000 inilts. APPM0575 3 Warranty-specify IS2,921.00 NA $2,918.00" CPP--5/1 00 A fly Prom cdair Pico Major Guard 5.wars or 75,0 mile Extended Warruntyftw Commercial Use with$0 Deductible.(Emerrancy Use Surcharge Add Sl 775.) .Chevroret pm,ecdonplan_platinl=_SOD&hwtib!e—Syea,71100.Mmflea. 3 APPMG6100 Warranty-specify $3,299.00 NA 1$3,406.00 3 CPP-6/100 3 AllyProtection Plan Mqfar Gruard6years or 100.000 mile Ermndrd Warramlyfor Coannervial Use with 80 Deductible (Enjeryancy Use Suechatle Add$1775) Chevrolet Pmuction Phat—Pladroun—SO able--b 100,000 miles. 3 1620 Page 286 of 1019 Protecting, Leading&Uniting...since78g3 ��U �-��� U �-& �� ��K�N �-�� N �-K--�� �� ��K���-��-� U ��l�N �-� �U � U � ��� UX ���� ���-N �� �� N ���-�� ������� �K � U �~� � N � �N »� 2617Mahan Drive,Tallahassee,Florida 32308 p:(850)877-2165 P.O.Box 12519~TaUahesaee Florida 32317-2519 fi(850)878-8665 mww.flsheriffs.org 10 0 Date: October 1, ZO17 To: All Perspective Participants From: Steve Casey, Executive Director SarrahG|aaaner, Deputy Executive Director Annette Grissom, CPP Manager Greg Tiah, CPP Coordinator Re: Contract Number FSA17-VEL15.0 Cabs & Chassis and Other Fleet Equipment We are pleased to announce that the Florida Sheriffs Association Cooperative Purchasing Program has successfully completed its 25th nationwide cooperative bid for heavy duty trucks and equipment.This contract is in effect beginning October 13, 2017 through September 30, 2018. This year's bid includes 78specifications and 318makes and models. It offers police rated, special service, administrative, hybrid vehicles, pick-up trucks,vans, mobility transport and police motorcycles. The competitive process for this award began in January 2017, when stakeholders were surveyed regarding procurement needs. Specifications were developed based on prior year activity and new additions were added based on survey results and the Fleet Advisory Committee's review of commodities. On April 10, 2017, a direct notification was sent to 511 prospective bidders to register for qualification to participate in the bid process. An advertisement of the Invitation to Bid was placed within the Florida Administrative Weekly onJune 1, 2017 and again on June 20, 2017. From this Invitation to Bid, 103 bidders responded. Of these respondents, 72 bidders submitted bids and 70 bidders were awarded after a review by the FSA Fleet Advisory Committee. The Florida Sheriffs Association Cooperative Purchasing Program has followed the Contract Terms and Conditions to procure this contract, and requires that all users, both purchasers and awarded vendors comply as vve||. Contract prices are extended and guaranteed to any local government or political subdivision of the state, public educational institutions, other public agencies or authorities with the State of Florida, and entities approved by the manufacturer to participate in this contract. Out of state sales are permitted under this contract.All purchasers are bound by their local governing purchasing ordinances, rules and regulations. All awarded vendors are governed by their manufacturer agreements and the Contract Terms and Conditions. List of Awards for FSA17-VEL15.0 Cabs & Chassis and Other Fleet Equipment: Page 287Of1019 ACF Standby Systems AG Pro Companies LLC Alamo Industrial Alan Jay Chevrolet Buick GMC Cadillac Alan Jay Chrysler Dodge Jeep of Wauchula Ameri-Recreational Sports,LLC AutoNation CDJR Pembroke Pines Bandit Industries Big Bend Chevrolet Buick LLC Bobcat Company Clark Equipment Coggin Ford Container Systems& Equipment Co., Inc. Cowin Equipment Creel Tractor Company Deland Truck Center Inc Doosan Portable Power Duval Ford LLC Environmental Products of Florida Everglades Farm Equipment Federal Contracts Corp Flagler Construction Equipment, LLC. Florida Utility Trailers Inc. Four Star Freightliner Futch's Tractor Depot General GMC Trucks Sales and Service General Truck Equipment&Trailer Sales, Inc. GHC Motorsports Glade& Grove Supply Co LLC Godwin Pumps of America GS Equipment, Inc. Isuzu Truck of Ocala It-s Kelley Buick GMC, Inc Kelly Tractor Co Kenworth of Central Florida Kenworth of Jacksonville Kenworth of South Florida Lou Bachrodt Freightliner Maudlin International Trucks Menzi USA Sales, Inc. Mid Florida Diesel, Inc. Morbark, LLC 2Page Page 288 of 1019 Nextran Truck Centers Nortrax, Inc. Orlando Freightliner Palm Peterbilt Truck Centers Inc. Palmetto Ford Truck Sales, Inc. Pantropic Power Pat's Pump& Blower Pro Maintenance/Messina Truck Center Rechtien International Trucks Inc. Ridge Equipment Co. Inc. Rush Truck Center-Tampa Southern Sewer Equipment Sales Southern States Toyota Lift Stingray Chevrolet Sun State International Trucks Suzuki of Sarasota Tampa Truck Center Terrain King Texas Trailers Sales and Service Thompson Pump& Mfg. Co. Inc. Tradewinds Power Corp Trekker Tractor LLC Truckmax, Inc. Trucks& Parts of Tampa Venture Products, Inc. Vermeer Southeast Sales&Service, Inc. Weedoo Greenboat, Inc. Zabatt Power Systems 3Page Page 289 of 1019 DOL BOMON BEACH Contract Pricing aim Emplaym amwel se ftmv mind Call Omkym r ® : OMM 8464311134 or go to 1 �I'lld.Iw"$tSHut�J4 $9 _ DuvAdFdvdR0d8Ww Ir �i� f� BILL DAffrY Lamm rerbeftf ffAA 004.1487.8'.14I ow 004.38RB848 - 101 CaaaatAvat J&L FL$MID r+yoo�a.ynrrr and ahs �quslk P1toM an A �ahs aVh.NrrJ�� ����I���� �i �t�s t4tradrAaauaYratrAWCow s&fkrft OtGWW*'ArtoafafiafAUAXNd&Af�owlh oalF�A1�YB 0afianls/ r,s� MAIAVELI&OL fMM wW WyMhMA *Mftn 4 A CARS Y hbbwffhf �� ��f ardY�dwihle4t�r[srilorarMYwsp�earVardonpurr�ardlr6 � �}� G AR _ k, SASE TRIM PACKAGE NC 7L V6 ENGINE NC �� 9 ti rin,D SIDE AND PASSENGER GLASS NO POWER WINDOWS/DOOR LOOKS NC� L I T460,5,640 GVWR WITH PASSENGER SIDE 60140 CARGO DOORS MODEL E1Z } SLOW ROOF MODEL ts(�1t s 1 NEWTAG9 OECAL�.0 C17Y DECALS 200 00 KAROO MASTER WITH SWING DOOR FOR LOW ROOF MODELf1f EXTERIOR: OXFORD WHITE ittf VK INTERIOR:PEWTER VINYL _._._ ,.?:....... _ 11( PLEABE�CLEARLY NOTATE ON YOtlR�URCHAS�ORDER WHERE DIJVAL FORD IS TO � ft VENDOR SHIOa YOUR VEHICLE,HOW THE VEHICLE IS TO BE TITLED,AND WHERE THE INVOICE ),ts 1 s COMME IB TO BE MAILED "77 t-,32 tt 3 ,- tip ,;��-� to nit t ,vy*, trt„ 1 gt..i"i -<gs1t 11 .rrt ';km1 .1 �a. t6,"Si12t` �us4dt�t1fa4�11��15 I ��a ����SS l� $,1Pt1t}J '1��{ �}f2��sv}t_ {� fsinYodi 11/20/27 Hunalm !mit El! XR.zlmx Page 290 of 1019 �R�6 AISMATUX(IF COUNTIMr AAA t FLOREDA SHERIFFS ASSOCIATION & FLOREDA ASSOCIATION OF COUNTIES Nome of Dealenbip Type of Vehiclese Unit Price J131LIlY CAMOSAXISuccifiralign#34) Alan Jay Chevrolet BuickCadillac20 18 3 Chevrolet s Western $20,525.00 405) Stingray Chevrolet,LLC ( 14 )ChevroletWestarn $22,135.00 1an Jay Chevrolet BuickCadillac ( 1234 9 Chem) 1 $20,275.00 l LLC 20 1 1 s Northern ,135. Stingray ( 2 ' 5) Alan Jay Chevrolet uicCadillac ( 123 ) t ss $20,225.00 ALT-Auto Notion Chevrolet Pines ( 123 5) ( s VCentral $21,307.00 Auto do let a Pines 2018 ! t Express Cargo Van Southern1, . 0 ( 5) ALT-Alan Jay ChevroletBuick Cadillac (C23 23 ) 1 s o V Southern21,125.4 lan Jay Ford Lincoln1 o si ' -15 1 ) $20,273.00 Ford 2019 sit -154 Cargo Van( 1 ) Western $20,309.00 Duval Ford 2019 Ford TransitT-150 Cargo Van( 1 ) $20,313.00 Coggino 2018 sit -15 ( 1 ) Northern $20,479.00 DuvalFord 2018o it T-150 Cargo Ya 1 ) $20,377.00 ALT-Coggin 19 Ford Transit -1 50 Cargo Van( 1 Z) Control $20,579. Duval Ford 2018 sit T-15 1 } Southern $20,377.00 ALT-Coggin Ford2019 sit T-1 o 1 outhern $20,795- Kelley uic ,Inc 20 19 GMC Savana2 5) Western $20,996.0 ALT-Alan Jay Chevrolet BuickG Cadillac 20 18 GMC Savona G ( ) 21,235.0 Kelley is ,Inc 20 18 GMC SavonaY (T 2 5) Northern $20,996.00 Alan Jay ChevroletBuick Cadillac1 V ( 234 ) $21,035.00 Alan v 1Buick C Cadillac 2019 ( 5) Central $20,935.00 Kelley uicInc 2019 GMC Savona Cargo Van(TO23405) $20,996.00 1026 Page 291 of 1019 Kelley Buick GMC,Inc 2018 GMC Savona Cargo Van(TO23405) Southern $20,996.00 ALT-Alan Jay Cat Buick GMC Cadillac 2019 GMC Savona Cargo Van(TG23405) Southern $21,335.00 Terry Taylor's DeLand Nissan,Inc 2019 Nissan NV Cargo Van(61118) western $24,056.00 20 18 Nissan NV Cargo Van(61118) western Terry Taylors DeLand Nissan,Inc 2018 Nissan NV Cargo Van(61119) Northern $23,947.00 20 19 Nissan NV Cargo Van(61119) Northam .-NB— Terry Taylor's DeLand Nissan,Inc 2019 Nissan NV Cargo Van(61118) Central $23,907.00 20 19 Nissan NV Cargo Van(61118) Central —NB— Terry Tayloes DeLand Nissan,Inc 2018 Nissan NV Cargo Van(61119) Southern $23,997.00 2019 Nissan NV Cargo Van(61119) southern ..NB-- AutoNation CDJR Pembroke Pines 2018 Ram Promaster Van(VFIL 11) Western $20,607.00 ALT-Bay Dodge Chrysler Jeep RAM 2018 Ram Promaster Van(VF ILI 1) Western $21,544.00 AutoNation CDJR Pembroke Pines 20 19 Ram Promaster Van(VF I Ll 1) Northern $20,457.00 2018 Ram Promaster Van(VF 11 1) Northern - AutoNation CDJR Pembroke Pines 2019 Ram Promaster Van(VFILI 1) Central $20,457.00 2019 Ram Promaster Van(V`FILI 1) Central --NB— AutoNation CDJR Pembroke Pines 2019 Ram Promaster Van(VFIL 11) Southern $20,382.00 201 Ram Promoster Van(VPIL 11) Southern —NB— 1027 Page 292 of 1019 y,, ask ill{ COUNTEES i d 34 'A 4 FLORIDA SHERIFFS ASSOCIATION & FLOREDA ASSOCIATION OF COUNTIES UTILITY CARGO VAN SPECIFICATION #34 2019 Chevrolet234 5) 2019 nit T 15 (EM 1 ( 234 5) 2018 i (6111 8) 1 (VF 1I1 THE 7OLL0WXNG ITEMS MEET THE M0DZL NUMBER AND BUILD CODES OF THE VEHICLE LISTED. PLEASE ItZNZR TO THE ZMl1RG3ENCY VEHICLE LIGHTING AND SIRENS SECTION WITHIN THIS CONTRACT FOR DESCRXPTXONS, SPECIFICATIONS AND AWARDZD VENDOR 1. a.Manufacturces standard engine,alternator,battery and cooling package. 2. MANSWSS1QNULXLL- a.Manufacturer's is transmission. b. Manufacturer's standard l . c.Manufactureesstandard suspension system. a.ManuftictuTeesstandard power steering. b. Manufacturer's gauges. 4. CQhaMj a. Console engine cover. b. Keys:two( )per vehicle,"e key looking system,( vehicle keyed differeritly). c. s standard air conditioning with 134A system. d. Manufachu&s standard tinted Wass e.Manufacturer's standard AMIFM stereo. E s standard floorcovering. g. Manufacturer's staridard productions a will select colorat time of order. 5.SAffMUV.ML outsidea.Dual L inside L . b. oro a lights i left and right activated es. c. is standard al[bags. wheel6. L Four anti-look brake ABS system. 1028 Page 293 of 1019 ?. a.Manufacturers standard tires and wheels. b. u is spare tire and rim,if available. S. I . a. 8,500 LBS.GVWR,minimumtitle b. Manufacures standard front and rear bumpers. c.Manufacturer's standard door arrangementsside glass placement. standardd. Manu&chuv?s l .Colors to be determined by indMdual agencies. e.Manufacturds.standard fuel tank. PREPARED.DISCLOSURE: THE FLORIDA SHERIFFS ASSOCIATION WORKING IN CONJUNCTION WITH MANUFACTURERS, VENDORS AND DISTRIBUTORS OF VEHICLES/EQUIPMENT DOES THEIR BEST TO ENSURE MODEL NAMES, NUMBERS AM CODES REPRESENT THE LATEST INFORMATION AVAILABLZ AT THE TIME THE BID DOCUMENTS ARE IT 18 RECCUMENDED THAT YOU CONFIRM THIS MnKWaATION THE AWARDED VENDOR REPRESENTATIVE AT THE TXKK YOU ARE REQUESTING A QUOTE.Compimmme 1 Page 294 of 1019 1 - 771 � � � Y Az ®tn{ COUNTMSUTILITY& FLORIDA ASSOCIATION OF COUNTIES SPECIFICATION #34 2018 Ford TransitT-150 Cargo Van (M) The Ford Transit -1 1 )purchased through thiscontract comes withl the standard equipment as specifiede marmfiLcturer for is model a 's base vehicle i tions)requirements which are includeda s pad of this contrads vehicle i `ozone. *WesternCentral *Southern BASE PRICE: $20,273.00 $20,313.00 2 ,377. $20,377.00 While I ` Association l ida Association of Counties have attempted tD identify and include those equipment items most often requested by participatingcies for fidl size vehicles,we realize equipments are going vary from agency to agency.In an effort to incorporate flexibilityinto our program,we have created cific add/delete options is allow e purchaser to tailor the vehicle 'cul or needs. The following equipment l options and their1 vied here to assist you in approximating the total cost of the type vehicle(s)you wish to order through thisSimply deduct the cost of any of the fbllowing equipment items you wish del it cost or add the cost of any equipment items you wish added to the base unit cost to determine the approximate cost of the type vehicle(s)you wish to order. NOTE:An official list' of all add/delete options and their prices shoulde obtained in your zone preparing your order.Additionall options other than those listed here may be available through the a ono a i your at e stated rices. however,those lis 1 Page 295 of 1019 VEHICLE: Transit T-150 Cargo Van(EIZ) DEALER: Alan Jay Ford Lincoln Duval Ford Duval Ford Duval Ford ZONE: *Wistern Northern Central *Southern BASE ® $20,273.00 $20,313.00 $20,377.00 $20,377.00 Northern &Central Order Code Delete Options Wftftrz A Southern 59T I AMTM stereo radio NC 1 5.0021 58t 2 it conditioning NA NA 1/2 ton CargO Van Std Std Console engine cover NA NA 1 1 .21 17A 2 Delete side glass only ($35.00) $25.00 1 17a D-17B Delete side&rear Wass ($50.00)1 $50.00 21 d7b 2 Ddver and"t dam glass only. Engine downgrade-specify on-S tar NA NA Northern &Central Order Code Add Options Western &Southern Options are to be discounted below Manufacturer' s Standard Retail Pricing (MSRP) or nianufacturers published list price for any factory add options. Purchasers are encourage to negotiate pricing for options. Additional discounts for each add option shall be decided by the Vendor. Please refer to the.Contract Terms and Conditions, Section 2.14 Option Pricing. 63C Alternator- 130-Amp $259.001 std:zi 228 amp HD alunvatoo-with gas eM#ne selecriag 210 mop IM alternator with d(emel eVae selectim I FOR Heary)-Du&220-amp with gawkne,210-amp with diesel e4im EISE 63C$239 Inchakd •with Mewhome Prep Package(47M,Shuttle Bar Prop Pavkqv(47S),Sckod Bus Prep 'Packor(4 7Q,Ambulance Pre FumconasdWao-Bus NMB)hvp Package(470 p Padwgv(4 7B and 47F),A&W- dllActtnttl® 63E I Battery-HD auxiliary $294.00 1 $294.00 21 63E 2 DualHD Batteries(Mchaledwith Diesel E#Wm Upgrade) I Battery-Dual!%ruo,Bareales.hwfudedwith Ambulancep-epl e packagr aadDlejengine (47B147Faad9M 99F I Bi-fhel model-specify S 149.00' 314.002 98C 2 E-85 capable raft requires 99M CWGIPropane Gamus Engine Prep Package.Aeqidres J.7L V6 vn#ne. 2 99C 2 CNG model-specify 1 $31 1 1 4.00 $314.00 99C CNG1LPGgasevusemVnepvppvckase requamesPRAi C Gaseous Engno Prop Package Auquh-es 1 7L V6 caone 2 ION Page 296 of 1019 VEHICLE: Transit T-150 Carp Van(EIZ) DEALER: Alan Jay Ford Lincoln Duval Ford Duval Ford Duval Ford ZONE: *western Northern Central *Southern BASE PRICE: $20,273.00 $20,313.00 $20,377.00 $20,377.00 CNG 2 CNO conversion(discuss with dealer) NA $13,500.002' DodicatrdandBj-Fwl*1ems.-Sft1e lank24 GGEs Gaiallhe Gallon Equivalent PGA). Require&98C 2 Deluxe engine cover NA NA 1 -21 99V 446 Diesel engine upgrade-specify $3,994.00' $3,994.00 99V 2 3.2L 15 die angifie wftk 6-epred autowfic owandision. 3.2L 15 Diesel.Not available Transh-350 L WB Van W21),W2 U or Transit 350 R WS Van(W17. WIX W-QC,WID).hwr Cridw Con&W with Messar Center(60Q,Dual HD Batteries(63E) and pTC Hgager.Includes SNC capability 2 67D 60C Electric brake controller $553.00 1 $229.002 67D*2 Farimy electric broke conoviler with cridse cmwW Rvqwm 53B Trailer Brake Civinw1kr(MC).Requires Cruise Control with bkswr Center(M).Acquires MaV-Duty 7hailer row Package(53B)far Man and and TowlHawl Mbdewith Trailer Woft Provalow(59B)for Cutaway and Chassis Cab.r 99M 446 1 Engine upgrade-specify Std' $1,894.002' 990 2 13.7L TI-MMengim with 6-speedaulawfic traimmission. 13.5L EcoftwtO F&Includes SEX capabill ry.NA with clijaway or haml,cab.2 9904461 era -s i 1,964.00' $149.002 99F 2 3.5LECOBOOSTV6engMeirigh6-spadammkidctmnsmfsgion. I E-85 Flax-Fuel Capable.Not amilable with 3.5;16 or 3.2 Diesel engines.Not awwlable on DXW u10*11.2 LPG 2 LPG conversion(discuss with dealer) NA NA2 X7L I Limited slip differential $324-00 1 $324.00 21 X7L 2 3.73 finutodsliparle ratio I I With 99m use x7l on low or audinto owf Use x4l an low,Fued1unt,or high rWbut inclwith uded 47B.Use x4l on cutaway and chaufs cab. With 99g use x3l on arw low,mod.and high roof Use x71 on low.medfunt,and high Wacipt on high roofam less 47B.With 99v use x3l on jrw low, mdhau.andiumebo high rWor mmall 250 rev b.Use x71 an low,mmeditan,andiumbo high ratOr inansit 250 hvb bur na an rwb 2 RIZ I Model upgrade-specify $2,450.00, $1,900.00 LONGWB 2 T-25 0 Lo WROOF 9,OOOLB G VWR WITH 130"WHEEL BA SE AND S WING 0 0 T SIDE CARGO DOOR THIS IS THE MOST COMMOM Y ORDERED C.4 RGO VAN CONFIG VRA TION Long wheelbase at 148".hicludedin extended le ath and dual raw wheel mu.EL option Is $4802 RIC Model upgrade-specify $4,478.00 1 NC 21 CUTAWAY 2 T-250 MED ROOF 130"WS-or-(R2C-T-250 ARD ROOF 148'WB S 4620)-ar- T-350 AED ROOF 148&WB$8070) 1 1 For Dud Rear Wheel if®we DRW option.For 2501 350 gvwr see grwr options.Add Long H%eelbafetrdeB!md.Requiresjina1st apmmifaciwwimdcedles caonfir gal regitration and' -arFoRty0figibill ly Man0ct—rrAaO.9uznpvd=--#e1r1 1 EID Model upgrade-specit $4,920.00 NC CHASSIS 2 T-150 MED ROOF DUAL SLIDER 130"W0-or-(RJD-5-250 FDU D 130" 770)-or-(R2D-T-250 AED ROOFDIJAL SLIDER 148'WB$7470)-or-(W2D- T-350 MED ROOF DUAL SLIDER 198"WB$8720) I For Dual Rear Neel Trmull.we DR W option.For 2501350 gvwr see grwr apdans.Add Z"W Wheelbase if s! Requiresfinal stage juainOctume and C .rfeadonfor legal registration and irarrarity eligibility.AlauLfaciurer's t&O ifimped uncomplem. Traction control Std Std 1056 Page 297 of 1019 VEHICLE: Transit T-1 50 Cargo Van(BIZ) DEALER: Alan Jay Ford Lincoln Duval Ford Duval Ford Duval Ford ZONE: *Western Northern Central *Southern BASE PRICE: $20,273.00 $20,313.00 $20,377.00 $20,377.00 86F I Additional Key(s)or Key Fob(s)when applicable $74.001 $74.00" 86F 2 .2 ada7dand ftu.4 hital Includis keyjbbs.00 FORS Not available with 904 Manual windows and locks am I Ke)v.2 additional(4 total)with FOBs(4 Kow at$44 without FOBs whom oniered with Aknual Window,,and Locks M4)2 57G 43R Airconditioning-rear $1,153.00 1 $959.00 2 57G3*2 RwrAIC with Reverm sewing Osau& FranuRear A us AIC and Heater(Drhw controlled).Nos available with searpocks 21J and 21K Requires Review Send#ig System(43P)on Low RW Van.Includes Beavy-DW Alternator an Gas Engines(3.7LI3.M(63 Q.Not a radable with Vbql,jron t and#wr(169)F'an on&.Not available with Alloy Heater 1A Prop Package without Rear Controls(62C).Not available with LmdArdra Pmreadmy Package(960)an Vane,Not available with Interior '�V` Package(96C) Ps oPla or Premium ackage(9Q).IncludyP6prepylew awan V 58V I AM/FM radio with single CD $209.00' $209.002, 58V 2 AAFFMCD-or-(58X-VGPGRADED RADIO TO BVCLUDE S)WC COMMMICA77ONS $764.Requires60C-Cmise cantral)-or-(585-A)WFAlsurio with bluetooth camdvi&$134.) 1 AM sterea,andof r.r single-CD and 4"mufti-jiuiction display-4 r;aeakeis. INCL.1th 47. 2 I&D I Appearance package-specify $359.00' $359.002 181)2 Krieriar Upgrade Package Includes Chrome headiump ift chrow grille andjurrounA and 16"whaPawl fidliffivrcovers I &1mar Upgrade PackW-Includes chraw headfamp alin,chrome,grille and grifie siormard Includrsfidl wheel covers my SRWmodeb.Inctth Pei mimir Group(96fiNA).Mh0*=r Prep(47he and Shude But(47S).With DRWuse$274.S249 with Chassis aid Cwnn,,jq.2 CRENVVAN Crew van package-specify NA $4,900.002 Grey Cloth bsufaled Interior Walk Ceding,And Sl ift Door P -From B-Pillar To C Pillar Plywood With Noty-Mid Flocift From B-Pillar To C Pillar Track In Floor For SearA (3)Seats With Integrated Lap/Shoulder Seat Berta(Choose Material Below).(2)CRS Child Restraint Hook.(1)Flip Up Artyrrest On A Isle.(1)LED Rectangular Ceiling Mounuid Dow P Light Above Seals-plot ted Doors Opening 2 21M CB Cloth seato e $59.00' $59.00, 21L 2 CharvoisICAulkDriverlPamnpricar I Cl ob Seaft 2 Keyless entry Stdi Std a(q2C-KW-s entry krypodADD$94) DTF1 Legal deep tinted film,dealer installed $369.00' $325.002 TINT 2 Dealff deep dnifilm on all door glass hwhkft daver amiftons juaisengri;add$250 with 17F- JWI bodyglass.-add-(WTP-add 54.9for SolarGuardvindshirldsep) Bare Uidt sp to six windinvs 2 Power windows/door locks Std Std 92E Privacy glass $399.00 1 $399.002 92E lachraesmar window defogger opt how spec only.(ADD$274 u-ben arderifig with 17F-fidl body glass ainio—) I Privacy TLV(Rear+2ad Raw Pan-w117 &17C)inol.Rear-Window D*d&.Privacy nnt (Rear Glass Only-wl 17A)incl Remry Window D*m we$299,Pil'yacy 7Yrn(Rear+2nd Raw Dual-w117 &17E)W1.Reai,6NNdow Defrost am$549,Prhwy Tint(All Around-w1l 7F"HIJIK)iwL Rear-WbWbw Defrost we$674 low Page 298 of 1019 VEHICLE: Transit T-150 Cargo Van(EIZ) DEALER: Alan Jay Ford Lincoln Duval Ford Duval Ford Duval Foixi ZONE: *Western Northern central *Southern BASE PRICE: $20,273.00 $20,313.00 $20,377.00 $20,377.00 57r, m IRear heater NA 1 SS59.002, &chded and only available with 57G,rear AC. FrantlRearAirrWairdHeaw(Dn%vrcanPWkd1..Not available with sealpach 1J 21 Requires Rieverw Sensicram(43N)on Low Roof Plan Inchuirs Hear)-Duo,Alternator an Gas Engrm&(3 7L/354)(63Q.Not available with Vinyl,front and rear(16E)Van only Not atwilable wDhAurifimyHeater1ACPrvpP=kqgc wit hourRearConovh(62C).Not available irith LoadArea Protection Package&61))an P Not owllable with Interior E4� Packap(96C)or Premium Package(96J) Inelmles Pabpronlene Panels on P . V. 5431 Recreational mirrors $64.00' $219.002 544 13— Power minurs with Imigarmu-or-(544-Power heated mirrors with long arm$219) LongAsselion Tel Power GZaxxAi#uWHfated MinwvW7hrn S4=18 2 542 Reniote power mirrors sm.001 Std PffWTrfQ1&?1gAffb7WffW1tWMJ4MdJ 21H IX Seat trim upgrade-spec4 $1,299.001 $394.00 21 21F 2 Leather Dimmed dnWr*=ten buckets with 10-wqypower an both,requires 585. Charcoal Cloth with 10-waypower aWver and2-way manuml mat.ddverwW and fival-passengs"Idefitint ak*w and inboard ar=Tjts.I Safity Canqpya_side-curvain alrbags D=NOT include heated seats Not available an 3.2 LWB 9250 lb Van 2 60C I j Speed controlhilt steering wheel $324.001 $324-00 2 60C 2 F Chdw Control with Message Center all Thp CompNier and Engine-Rair Meter.lackdedivith I Phdiesel engine optian with inessage center Included wigh INTERIOR UPGRADE PACKAGE— C .4 E—CUTA WA yXHASSIS CAB(V6B)and WTORHOME PREP pA CKA GE(47AO 2 1 Side air bags Std Std 43B I �Ba6kup alarm,flictory installed $124.00 $124.00' 43H 2 Fac e-yB-kwpala-(43R-Rrmisenmingzystem$294) BUA I Backup alarm,dealer installed $179.00' $124.002, BUA 2 Deder installed9odb Exterior Back Up Alm-m. I 61C 2 Backup camera with 3.5"LCD(rear mounted camers.to provide wide angle NA $4,69.002, eld of vision at rear of vehicle)-dealer installed 9 Requires Chassis or CW"ay Option.Sow qVilveolims pwWre aMfional bruckers.call dealer jbr defollf. 2 CAM 2 Backup camera with 3.5m LCD(rm mounted camers.to provide wide angle Std, Stcel field of vision at rear of vehicle)-flictory installed Standard an Ca w�this aption isfor Ciaawv's onb-(CIS-camera butallation qterftnal Wy inswil$169). I Swrdard Rear liew Camera nor Hkh Albanifir Medium and High Roof 2 53B DB2 Class Ell hitch $594.00' $825.00 2 HDTOW 2 IFacloty Ever itch,714pin wire harxem connector.AWd draw bar®2" ll,pin,and clip. Inchnies Receiver Hitch for Chassis Model,7 wayp1%bar,bull,pin and clip wftk Invert Inc hdos:7hiiler ff7ring Hamentordarofvehiciewitkstandardphig.(PhgOpifomamilable) Also inchalesnufler Stability contral(MC)TowlHoil Made 2 9421 Daytime running lights $44.00' $44,002: 942 2 1 S4X 1 Dual rear wheels $12,110.00' $1, 2 430.00" DRW T-350 RD 10360 GVWR DR H1 ROOF 1481EL-or-(S4U T-350 HD 10360 GYWR DRWHI ROOF DUAL SLIDER 148"EL 812,760] 1 Uprwdes maiiii to dual rear wheel congfiguralian.Ptequires selecMm of 2501350 grwr opuanplus wheel base and mofseleeflom For chassis and cutaway cowiguradow.add Chassis option or Cgigwgy Won 6wi bark)pial As qp%priafff gvwrsal ffetion 254,350 2 1057 Page 299 of 1019 VEHICLE. Transit -1 ) DEALER-• Alan Jay Ford Lincoln Duval ForduFord ZONE: *Western Northern1 *Southern PRICE:BASE $20,273.00 $20,313.00 ,377. $20,377.00 64S ] Exterior upgrade-specify i $3,800.001 MediumRoof' Upgraded 16"Ahnninum Wheels(restfictions may apply) A&dium roof r slide door 2 153 ' Front lioensei 153 2 Full size spare tire and rim SID Spare Ti 99 51 2 : 49 51a le on Cffp van DRW 75)Fullastandard 1 1 ll y glass . 1 4 . 2I 17FZ FLxedvhuknvs all arouiudgkis an ban omb,.t o 17 i Windaws-AII-ArowA4 favd.Nat available with Dual Sliding Cargo-Doors.For Dual Slide we 17 $379.Consider this qation w1 i'n opdon. 53B X41.D2B IHeavy-duty towing package up to 6,500 lbs. $908.00' $494.00 2 53B 2 Facttlsr hitch with 714pin .4.10 Limited Shp axle ratio,RWd&w bar,2-5116' ll.phi,andellis- -(CUVWCD2B-DealerprovidedIlD Clan r hit with 714.4r ,2-5116'ball,pin,and clip 725, v .)- - 11 to 2" llpintle 169)- - i T - U ll to 2-5116" ll lie $169). Includes ler Wiring Pm•bl 9 4P1'ln CGnnector Electric Broke Controller T cepability Relay siatefiefor + lWhis l7rame mounted hitch receiver TawlHaul Adods,add$14Sforll,pin.clip and insert.Mwt spgrade to 4.10 rear adefor nw 5300 lb,eaeacty. 2 R2X1 ,ffigh roof option , 7 . i 5,800.002 HighRoof 2 ®T-250 Hi Roof 148"WB-or-( 350 h7ROOF 148"W9$10,220.)-or- -T-250 H1 ROOF 1 'EL$10,270.)- 3X-T-3S0R7RWFl48`EL$11.520,) 1 Requires 7250 or T350 model spgrades and requires Long l4 e! far EL version, 848o2 Immobilize u i e running lights i ( 'i r n 942) 1 AL-TSV57-132APSW1 ,Reading van utility i single rear .$14,490.00' $13,500.0021 KuvSRW 2 eels (requires 1 ton c ) READINGALUAUNUM CLASSIC SERWCEY wi 57"Imerim,heightpowder coated while.- -( 2-13 S - NU C C VAN with 72"inferior hei&powder coared white$15,515,1- Latch made remote locbw a1-stem$985, r l 75,A3 -Aluminum 34ar ladder rock$865. SFDR Single foU down ladder rark 075.DFDR-Do see fold down ladder 393.) °• a 11VCLUE SR W Cutaway be low) *(Both incladea requiredftnal Requires oansh cmm Pay modrl R5P or WSP at 138"SRW wheelbase.O is for KUYJ29511 LO W ROOF.A DD 5700 818 00fiw SHK h4h roV 1wheles lestallatian, step buapr,paint andpowertREQ. 1v.31b. 2 AL-ISV57-132APDWi ,Reading van utility ,or approved equivalenti eels $15,115.00' '$14,000.OV v 2 (requires 1 ton cutaway) GAL C C 1'1 VAN wiih57°inter! t y r wk -or (AL- 2-13 READING ALUMINUM CLASSIC SERVICE VAN DRWwifh 72-1rftr1orwhfte16,140)- -( remoft keling qation$985. ter lockimu jysteas475,A3 -Aluminum 3-bar ladder rack$865, SFDR-Sibigirfold down latkisr rack$2075,DFDR-Doublefold downt r rack 8 3395) 804ONCLUDES DRWCm,,y b,1aw)*0*(Bihincleik numfature,requintdflitalaige ce )*r* 1 (11 Low ROOF84CAIAN UNIT.10 A add82000[ 1291153 iJ 59.3"JH] .)Med ROOF 84 $1200,1 $2500 jx 7291153 64.5-IHI(3)HI ROOF 84CA am' 1800,I0 3150 12 153.0 76.5"I j 2 1058 Page 300 of 1019 Transit -1 DEALER: Alan Jay Ford Lincoln o l Ford ZONE. e lSoutharri BASE PRICE: $20,273.00 $20,313.00 $20,377.00 ,377. 2 ' Nitrogen filleds including ' $169.001 $245.0021 2 2 (add 870 of ) 1 R5P ' Optional body-specify 2 $4,500.002 StakeBody 2 Transit T-250 SRW 138'wheel base cutaway Ym with R 9 Foot Kwpheide PYAMstahe bod5-.RequiresChasis modelplas DRWAX..d 495 for btdkWW In lieu efSairfrant$400 delviessates all mound Atli 83300fiwelectric hour For Knophede 2 1 at T a is t Ck' Optional body-specify $2,200.00' $7,150.002 Servicallody 2 It T-350DRWIJB"wkeel base cufawaywith 10,360LB GFTM1 whaviservior body.KnWheide 6129FT Services Chassis r with appropriate cab to axle Yhe Standard Service Bo#model will be avallableforthe 82"CA,shVie •wheel Monti cab chassis.The Standard Se Yel 612 - will feature a lower l ht,Increased i cure s capacity,and ! impravedfuel e elency when compared to a F-250 cab diassis with a 696J Service Bag&.M 'nominal length ofthe body will be 129"wUh 145"cVconipartment depa PC 2 Powder coating 2 $725.00' Reading Brand only RSF' ie - l $145.00' $140.00Z` RS Z WeadmiTechfiamp so4c rainshields.frontti s. I 68H' Running boards $159.00' 2A J 2 Singfe Running Board 68k$159.Nat availablewith t s.For Power Running 939.Not available with DualSififfte C 1D,E2D. ID, U,W2Q U,NU SM, W1D)Not available with SRWLWB-EZ Mans X,W3X.Requires Crain Control withCenter(60Q.6V.ExtendedLength Covers A-C-Pillar Rqht HandSlde a A-B Pilts-Left Hand Side Not available u Uh Dual SMW Side Carp Doars $654 M Avadabift&with Diesel e 6J7 1 ' Sliding sic door $950.00' $349.002 Sliding 2 e skdft side door an ban model. 1 t Passenger Slkftng side .Inchdafhed glass all wedium and high rW s.Optional on TI50 as EI Y. Y,7250 as RIY,R2Ya T350 1Y.W2 Y 2 R2U' Sliding side doors on driver's side $9,620.00' $779.00 Dual Sliding 2 T-250 III ROOF DUAL SMDER 148" 11-- U 350 H1R F° UAL SLIDER 148-WB 10,870)—OA-- U- 250 HI ROOF DUAL SLIDER 148 TL$10,920)—OR— 3U-T-350 MI ROOFSI D 148NEL$12.170J Ciago van doors driver andpassenger sliding with side doorfuedgioss.ReWres MaMen ar High Roof wrvda qwons with G1 WR qgra&:EIDRID.E2DR2D, 1D,W2DR2U,W2UR3U, 3U,F4U U RS ' 21 t 'sa -stick-on le $145.00' $140.00 WeadwrTechaikkonrainthieldrfivnitirodows. I EL 2 8,550 GVVIR rated cargo van with 159"WB NA 21 Option tjjbr the ExtemkdLengh Man(EL);Requires 2501j5oplus High E9Z ' 9,550 GVWE.rated cup van,extended body length $2,350.00' $10,239.002 T250 EL 2 !T--150 LOW ROOF 148"WB 8 r - 250 LU RDF 148-WB $3300) ( YT,250 D E 148" 450) 1 Trmsft 7750 HIGHROOF MJ.V Van with 148"wheelbase.sliding side door,90Mgrwr packap,and 4.10 ratio rear axle and KL body. 2 1 Page 301 of 1019 VEHICLE: Transit T-150 Cargo Van(EIZ) DEALER: Alan Jay Ford Lincoln Duval Ford Duval Ford Duval Ford ZONE: *western Northam central *Southern BASE PRICE: $20,273.00 $20,313.00 $20,377.00 $20,377.00 .T250 29,000 GVWR package,minimum NA $1,900.00' Base Dwisil 7250L0WROOFSWBRlZ9W0@gvwr,includeaddrandrearjkedwgodbor glassandallbaseequ"my 3.450# try SEE cidoway hneforRSP or chims cab for pjZ 2 W2Z 1 9,200 GVWR rated cargo van,standard body length $5,355.00' $4,200.00 T350 2 T-350 LOWROOF]48WB-ar-( Y T-350LOWROOFDUAL SLIDER]a'WB$5505) i Troult T350 LOWROOFSWB WIZ 9500#rwr.Inchda 3.73 ratio rear arle 4450#max I Mqoad 2 F4X qa00 GVWR rated cargD van,extended body 1ength $11,760.00' $12,729.002 T350 EL 2 T-350 HD HI ROOF 148"EL 9950 G I WR-or-(F4 U-T-350 HD 9950 G VWA H1 ROOF D UAL SLIDER 148-EL$I2®4/0j I 7hnWt T350 H~van(WXV,148"w 1 at side door win at 9500#gvwr.Inckides 4.10 ratio rear axle and EL body. 2 KM-FPLR-LOW Full partition&industrial ladder rack for 135"WB $1,665.00' $1,600.Oe ® 2 KmVM Mai FPLR asterfullpaniden with jtdSle chimp&lack ladder rock(PART-LOW-RoW for partiffox on&with swing door$715)-or-(KM-DLDLRL0W- Aduter Dual Lock Down Ladder Rack alone$1160). 000LOWROOFCONFIGURATIO NS"... Burkheadpackuge:Pailiflon with swing doorfor low roof van and doWe clamp&led ladder md.Add$350for meditan rwfwm and$450jbi-High rW C $400 without rack RANGER,F01front partition with swing door Range r nunki c3Ojbr low rorfand Prim Des4n Ahdiock Al iia un;ladder=kfived with cross bar A DD$750.Add$350for medi um roofvans aad$450p,High roqr 2 KM-FPSSLR-MH Full partition&industrial ladder rack for 155"WB $2,405.00' $2,340.002 Single DD LR 2 Karp Mosterfidipardtion ondsingle slide down ladder radon Med-H(sh rWCo4qgwwZum. (PART-MH-Kwp Master Ahd-High oWportidon amb-with swbg d"$795.)-or- FP -Kar yo Mzsierfidl partition and double slids down ladder rack on Med-High Pvof categaradon$3335.)***MED&HIGH ROOF CONFIGURATIONS*** 1 Add;Singir dvp down! r rack to KW4eecs which bwhde the partition 2 KM-BASE-LOW Full partition&commercial customer bin system $2,370.00' $2,390.00" BaseBin 2 xarra Master sit full size van base commercial bin packw with soildpardtionjhr 1mv roof con(KM-ELECT-LOW-KoV Ailexter Trantirfidlike van electricians bimpackW with sofidpwWflonfor low iWeWmadon$3340)-or-(KM-HVAC-LOW-KaW Moster Tramutfid!else van hewing and cooling bin padW withsolidparetit onfor low roof conft u-a tion$3595)***(ADD 87 to any single packagefor media"gh roaf vans) Bin Package 40TRL:42Adjumble SheybWif[42 WMA x 46 Height x 14 Depik](48420)x 3 with partition ADD$300for 148"L POR MEDIUMOR HIGH ROOFSWU USE 40TRMandADD $800 42Adjustable Tall She&rEhdt[42 WAfth x 60 Height x 14 D*A](48424)x 3ADD$300 to nudlhfth roqfpr1cejbr L WB 148".M4STERRAC 02KKP(2)46"Hx 43"Wx 16" Unit ,(V 46"Hx 43ftWx 12"Shetf it with sreelpartidou with window Add$800.For LW8 148"USE 02K644 andADD$1100 to quotedprice.For mudim Ifth roof use 02K645(3)60"x 43"x 16" Sbc,yUnjisADD$200g 2 96D Full partition&fiberboard van liner for 135"WB $224.00' $2,900.00: VanLiner 2 Facimy loadareaprotecdonpachapjbri3b"W9 includes conowerearpob-pawle an side wadr anddomfivni and rear vifloor covenng,wheelwelt caver.todrearlside scsfPlates. PLASTIC'WALL LINER FOR LOWROGFONLY I buMead Sp@W insidation also avaijabjejcr$2j00 2 96D LWB I Full partition&fiberboard van liner for 155"WB $294.00' NA Facemy loadareaprorecti onpaclopjbr 148"WB mcindes conVele l3' le an side walls and doors,front and rear viWflwr coveriffe,wheel well cover.-and-(96D EL LWB- Factaryloadareap-otectionpacbpjbr]48"EL W3 1nclm*s complete marpairponels on side ivalboadbm,fivntandrear vixgfloarcorers ng.wheel well cover$524.) 1060 Page 302 of 1019 VEHICLE: Transit T-150 Cargo Van(EIZ) DEALER: Alan Jay Ford Lincoln Duval Ford Duval Ford Duval Ford ZONE: *Western Northern Central *Southern BASE PRICE: $20,273.00 $20,313.00 $20,377.00 $20,377.00 KM-GENSVC-LOW Full partidon&geneml service interior bins $3,020.00' $3,340.00 Bh,MRX 2 Kffp Master General Services Bim Package with SoNd Partition for Low P"f C-Agurati " O(ADD$700 to any singlepackapformedfuefth tvof vam)*** Bin PaakoV44T •4 ble SheyUkh[42 WMhx4dHrigfttx 14DWh](48420)xJ, Steel 2 Drawer Cabinet[20 Width x 12 Height x 13.5 Dephl(40070)x 1.Stral 3 Drawer Cabhw[20 Width x 12 Reiskx 13.5 DVbj(40080)x1,ShelfDivideri 3.3 Tall[See of 6] (4003 0)x.1,J Beek[3 Prone(4 60)x Z Door Kit For 42 Width Shelf Unit(4 10)x Z FOR L WD 148"add$350.FOR m4lum/hlgh roafAdd$600.RANGER;Steel Z-1 OF](1)46"H x 8T" x B'Shelf Unit with Dmders,C-20 M(1)Meet Partition wt Winduw ADD$600.FOR L WB add 813 00 to quated price.FOR medum/h kh roof use Ranger Alwainum and add$2100 to quatedprice(1)SC-96(1)SC-36&(1)SC-6 62 16 BOX AL Dual rear wheal cutaway with 16'box(contact awwded vendor) $8,965.00' $9,600.001 BOX 12 2 American Compmrcial]6x96'x84-DRWAtmutnm&yfivight body with width step bunWr,&composite rear-rall-up door.fiequires Upgrade to S9P T-350 HD DRW 10,360 GVWR 179-WB Cutaway Chassis with 51 Fall SizeSparr.and 543-LongArm Power Mftmrs -or-(16 BOXFAP-American Commercia116' p e body with hardwoodflear,full width step hunWer.&composite rear rall-up daor.Inchulks Upgrade go S9P 3350 HD DR W 10.360 GJWR 178"WD Cutaway C7=s1.r with 51 Full Size Spare.and 543-L r4 Power Mmus$9520J-add-(RGI6-Tommy Gate 16001b rail gate so4c V gait$4745.)-mld-(ETP_4CK-0.row E.7hx*an all 3 wall&$680.)-and-(RAMP- 16'&30"W roller ramp$1955 J1 Aluminum Extedor with Fiat Floor and roll qp door Refutes Chassis opffatud mo&l gugradr with Dual rear wheel and appropriate CA.TRANSIT Cutaway model iralk r6.May substirwe at no eharp EJF ECONOUNE CA DRWwith nurrars,/on 4wre.Add$550for Laminated Hapdwoodfloor 1L0 pint,Add$1195 for Side door with grab handle and sdffW SlIpL Add$300 Jbr Each row oftTrack Pull aid Romp add 82500.1600 Rail Logair$45502 14 BOX AL Dual rem wheel cutaway with 14'box(contact awarded vendor) $9,595.00 1 $9,90g.002 BOX 14 2 American Commercial M061k84"DRhodmum ftfreight body with hardwoodfl wiM step bumper,&composite rear rall-W door.Reqwtwj Upgrade to SIP T-350 RD DRW 10,360 GVWR 156""CUaway Chassis with SID-Ful[Sbe Spare,and 543- f s, irrors,-or-(14 BOMP-A r7 C;ooimercial 14'DRWFRP dryfivkht bacy with hardwoodfloor,full width step bite rear rv&W dow,1 ea UpVade to S&P T-350 HD DRW 10,360 GYWR 1360 WB Culaway Chassis with 5J i1 Ske Spare.and 543-LongArm Power Afirrars$8965)-adi-(RGI6-Tommy Gate 16001b ratigate style 191 gate$4745J-add-(ETPUCK-One row E-Track an all 3 walls$68a)-and-(RAA&- 14' 30 ller 14100nWrollerraor$1935.fi Ahanimum Earrior wit Flarfloor androll ip doff.Requires Chassis cphonal model mpgrade with Dad rear wheel and appvpriate CA.TRANSIT Cutaway noak/body cerib7cadon.May substitute EOLINE CA B450(to DRWivith minwi,less sparefor additional ewe cf$2599 Add$550forLamtnated11a7*vMfloorILOpim,Add$1293far Side door with grab handle andidprap siqL Add S300fr Each raw ofE7hu*NC Bam daw&Pull out Ramp addS2500, 1600#Rail Lftate$4550 12 BOX AL Dual rear wheal cutaway with 12'box(contact awarded vendor) $8,360.00 1 $10,600.00 2. BOX 16 2 American Commercial Mr96x84*DRWAhan1num tbyfteight boo with hurdwoodflo 4 widthstep bwWp,&composite rear rull-up dom Requires Up8rade to MP T-350 RD DRW .10,3601b GVWR 138"WB cuarway chassis with 543rm Power kIrrors&51 full ske spore mi.-or-(12 BOXFRP-.6 r! al 14'DRWFRP&yfivight body with hardwoodfloonfull width step bumper,&composite rear rolimsp door Includes Upgrade so S6P T-350 HD DA W 10,36 G1 7M 1381 WB cutaway chassis with 543LwW Arm Power Afirrors& 51 D-fidl&-e spare fire$8825J-add-(RGI 6-Tommy Gate 16001b rail gate slyleto gale 1$4745.)-add-(ETRACK-One row E-7hx*an all 3 walls$680J-and-(RAA&-141x30" roller ramp$1935.), Aluminum Erredar wit Flator and rail qp dbm-.Requires Chassis optional model apgrude I with Dual rear wheel ad appropriate CA.IRANSIT Cianway modri body ceri#7cadom Alay substinde ECONOE CA E450(e4fi DAW with mhror4 less sparefor additional coal of$2599 i Add 550 for Laetrdwoodfloor)LOpme,Add$1295forSide doorwah grab handle and sdrrap step.Add$300for Each raw qjrETrack NC Bmw doors,Pull out Ramp add$2500, 1600M Rail Lpgatv$4550.rjo Engine add$1049 2 Page 303 of 1019 VEHICLE: Transit T-150 Cargo Van(131Z) DEALER: Alan Jay Ford Lincoln Duval Ford Duval Ford Duval Ford ZONE: *Western Northern central *Southern BASE PRICE: $20,273.00 $20,313.00 $20,377.00 $20,377.00 67C I Equipment option-specify $94.00' $994-00' 94B 2 fthewactry&9finerswitchev FOW Teleffiales by Tela 's 2 594 60C Equipment option-spccif� $235900' , . $450.00' FuelSaver 2 AMIFMIHD I"ISYNCINA V Wwdrd includes.6.5"colar screen witit Navigation. Brur&wLk&rlus"radio slecring wheel cmirali,USBport.Au;v i4o4 kne departure warmos leather wrWad smaing wheel and cruise control I I Derive Brand:Speed Plus installed Lim Its op Voed and Fue I econa"Program is devolqord to nuiumte Aefuel ecommy ofyourfleet.Msprograin contains huwbvds Wprerlse changes in kry areas ofshe vehicle calibration.By Wunkft thest parameters,you can redwe your vehicle's avenge fiwl comingpdon by sp to 12%air Ry:Proven Fuel Facts:-increase your fleets overall Feel Econono,by up so 12%-10-30%Reduction in Idle Fuel Commiplim-Fuel gains independemb-Lab Tested&1'erifted-50 to Eominions Legal- esy 's Carbon Fooqxint-Prevenupremature vehicle wear andprolongs doe vehicles hfie qvie-Vehick caftbradons arepropwatmed into the vehicle viaDerive--Efflcieno-'s ewhisive kai4WId programmer dffough the OBDII diagnostic Pon with no toors required 2 90C 63E Equipment option-specify $393.00' $7.800.0(? Van Options 2 American Aluminum Alodulor In to Thw*vrt Unit or qpproved equityalem One(1) compartment systemfor extetuled learb carp van inchnies Om(1)mar door(by lockable,with two(2)CON lb sinngth loch.om(1)rear siep,interior andexterior fightr.dual high Veed reptalationfans coninalpawl,andmaillapy( )ACIheaf Mint be arderedwilh rearAC TommyGATE Cantilever 1300 EF7153 X60 PLATFORM USES7800.BDBiNddAlumihum Ramp use 83900, Ventura VC1000 Articulating Crane use$5900 LADDER Rack 2 Bar$650,2 bar with ratchets$725.ftle clanyo$850,Double chW$1050,EZ Drop Single$1564 EZ Drop Double$23402 FCD-MT-XIC American Aluminum Modular Inmate Transport Unit or appmved equivalent. $12,295.00' $10,400 IC I DOOR 2 Two(2)compartment systam for extended length cargo van includes:One(1) rear door(key lockable),one(1)side door(key lockable),four(4)6,000 lb. strength locks,one(1)row step,one(1)side 9",interior and exterior lights, dual high speed ventilation fans,control panel,and auxiliary(mar)AC/heat. Must be ordered with rear AC. 'AmericanAhuninum I comparftnenitrampore unifforregsdar length vans.re fmade(Re"iresfaenny rear"),ADD$600fir extended length vans. Requires 570.DYX and Camere opoons available s of$3300 2 FCD-Mr-X2C/FB American Aluminum Modular Inmate Transport Unit or approved equivalent. $12,295.00' $10,600.002 2C 2 DOOR 2 Two(2)compartment system for extended length cargo van includes:Twof } rear door(key lockable,with four(4)6,000 lb.stmngth locks,one(1)rear step,interior and exterior lights,dual high speed ventilation fans,control panel,and auxiliary(rear)AC/heat.Must be ordered with rear AC. American Ahiminum 2 comparoum owuport wdtfor regular kno vans,necommend n upgrade(Requiresfikmy rear A1Q,ADD$600jbr exm*d lengA vans. Requires 57G.DER and Camera Witow available shwNg a,$3300 2 FCI)-MT-X2CLR American Aluminum Modular Inmate Transport Unit or approved equivalent. 112,295.001 1 -$10,600.00 2C I DOOR 2 One(1)coinpartment system for extended length cargo van includes:One(1) rear door(key lockable,with two(2)6,000 lb.strength locks,one(1)rear step,interior and exterior lights,dual high speed ventilation fhm control panel,and auxiliary(rear)AC/heat.Must be ordered with mar AC. American Almrimor 2 compartment Immpan uniffor regular length vans,recommend model Wp-*(Requiresfiwavy—AI ) ADD$600far extemird length yant Requires 570.D;R and Camera cpMom available starting of$3300 2 IW2 Page 304 of 1019 VEHICLE, Transit -1 ( ) Alan Jay Fordl Ford Duval Ford ZONE: *Western Northam t PRICE:BASE $20,273.00 $20,313.00 ,377. 3 ' American Aluminum Modular Inmate Transportequivalent. $12,900.00 i IS10,900.002 3C 2 DOOR 2 Three( t system for extended length cargo van includes: doorslockable),o (1)side doorlockable),and six 6,000( .strength looks,one( )Tear step,o one ,interior exterior lights,dual highventilation s,control panel,and auxiliary i A Aluminum u itf regular ar le ! Wgrade( ni ). lano ram Requires 570.DVA and Camera options available s $3300 2 LINX Z ! l equipment-specify .$19,656.00' $1,350.002 Mavron AT-15 V-11turalladom of8 mated slopedand drainedcaps, at each p side includes: r resistant lician cap doors, I dls,cage area fighft Qpcarpeted&scaladcab efividerivall, -cargo area wonished OUquires WID dualshk med roof 130"WB vehicle cmeguradoit&570. j® -(MAX-32k BTU a elf c to $ 00 - A -Ca a .installed sI lkhead r 8225.) 'Linex Li ter wall.Also !a a in ice ® 2 } ®VB4Nffl-SWl Optfonal equipment-s i 51 t Inverter 2 n:tihtcla c !1! rpt.fnc! a fra a i frau - 11 I VAN-600wpure mine inivror.installed between sea&$4291- - 121 V -1000 waupwr shm waveimwrkr installed on Parditom 1whafis 808-9001 r convul 1 t!on control switch mounted to dash.$798)-add-(806-1220-VAN-2000 wanpure sine wdnv r installed ti includes 8 -9001 Aunitax aser conlivil WHOR mountedswitch to dwh.$1220)-add-(813-30017-VAN-3000 irou modped sine vow inivrier bunified an Partitionll with 4A power1ground&ignifionfd 1695(doolere r}®recanumink Trudingalternator d in r ))(Partition sold semira rely) 400 Wag inverur.Additional oplaw available. 2 RSL VAN Optional i et-specify $1,995.00' $16,320.0021 .Roadside lighting k Incudes. Whelenfour conur hide away LED kft,STAR8-LED i c i ut to a rear! dual (A A . ! !le lights(AMBER), Ag rear is( installed s r of low j r e !lights,all wired t r switches or 6 r -( TA- STAR !color(A )LED Light Bar with Front Takedowns, Alley lights,and RearArrow Stick TraffleA ds 1895)- 74-LED Go Light with wireless remsee,Installed 696)-and- A L-Curansfabricated aluminum brockelfbiened slope G&OWcorrect the siqXfor t insaiff8'325 9 Caps:4 Rear Facing 5 Driver Wall 10 Caps.,4 Rear Facing!6 Driver Wall hiculated ceiffArand side wallsAlummumsheedug ofwalls.coiling anddom Ar!doors bmw calchpols rof r a ss 1 Bent i s C in C a Dow ®Panels& rf ce r Door Paneir 000 Lb.Sion Loch an Lg.Caps Mabdess For lea on all CapsAll locks on Caps k*vd Me same 12"LED fthis boffam rear Door Panels PmtectedInterfor LED Lighdog Removable}Ps Powdierc Pan in each CCaps 314"routidperforadons Smaller C s 1147 roundpedbradans Lockable starap Compl ButhheadInsulated cef doarx and side walls t Plate Floor A heninum bulkheadt Camp Poljwarbomae winiiaw on center efindtheiad Removable !vi far top Caps Reinovable Divider in rear bottom Loop Cage*0 e r We Tap Cage..DualAccessfivin rear and inside van**RearPiusenger Slde Cap-DualAccessfrom rear and Inside van 2 1 Optional equipment®specify $329.00' ,$14,400.002 Swat Van 2 Antera Sib Fire r,FirstAW Only rat aid t.and King James&Co ova triansles. Aluminum Bench storage driver andpassenger side is t andmar backs il white board at side or ac unit wired to shore powerplug(4)110 powerplogs ) ,,wMvhue dam figh&monitors# 2 1083 Page 305 of 1019 Transit -1 t DEALER: Alan Jay Ford Lincoln *Western BASE PRICE: $20,273.00 $2 ,313. ,377. $20,377.00 3 1 inpocolonofbrab,pedaltomm=&fwi-awanvwssbehindyouwhmswmrnO t ui 8 t-s ci 2 1 S 5® 2. Safe�2 3 t Gants! A sa Lt t(4)t s rstA Fi !t ds ar T able w i t' ts.3 i Pidse(Pidses 3M Awke Light(4)t s won wfflicationa pedaltoincrease ddvff awarenessyore when s a $229 2 LABOR 1 Labor rate per hour $110.001 $130.002 Labor Pea Based on Single Vehicle l 1 Labor ram r how.Adbria talord's Emergency lighlingpi! sI far hafividwl item Inchalespivftstional EFT cerWed Instafimon.Pqxr wire Hm rated loom,connectors.prep time r I coandianan.Volume discounts available for I-V ti ea®call dealerflu, NEW-TAG Now1 6 (specify ,county,city,sheriff,eft.) $249.331 $170.002 TAG 2 includes amp tog&two way overnightskWingfarstwilure1 -[]PerFSA Swilon 3.28.vehicle asgs and Title:Price fidedinchnies administrative cosufar coffeviencefec.reimbursemetrisforfling.abialmingdelivery qfiag flncluding weight ipfor secamtstar mam&cturimV, any ewes over die originulacqualdont of$117.55 existingTRANS-TAG Transfer i ° a( ustprovide tag 1 number) $198.951 $116.0o, TX 2 Includes s o to s -[I per FsA Section3.28.vehicle ings,and 77ik:Price Amd Includes yin t cosisfar convenjencefee,reimburnmenisjorflifng,obtaining or denymy of tog.or aPV costs over the or(ginal acquieltion amount of$78.50 2 1 51 $16.002 TEAJP 2 !-[}Per FSA Swam3.28,Vehicle tags and 77de:Price listed Includes e dconsfir convenlencejce,reimburtenumajorflfing,obrahft or delf-py of w,or ow cast&over the original acquisillopt amount oVS6 2 BW3451 MaintenanceI -specify 5 . 1 $1,860.001 NeG57 45,000 mile(5000mile interval,inchults a tond of(9)vista)gas.engine MaintenancePlan. 5 year 7soo#mile Premium maintenance Phw.15 service visits at 5000 mile inter for vehicles with s EsWm,--ero deductible.For GAS Chassis Cab&Cutaway vehiclesuse 32230. D$jog Fofi Police.Emerpncv and Fire Use 5 Year 73,ON mile Premium Diesel Maimcnanceplan$4175.15 hlaintenanceplon rbirs at 3000 mile Intervaisjor rekkies wilh Diesel table.For DIESEL Z is Cab C hicles 523.ADD 3 pall ,Eme F' 575 1 Maintenance Plan-specify $910.00 1 $1,905.002 NeG67 2 }r 75,000 le(5000 mile interval la s a total of(15),v° i esigine MaintenancePlaty. 16 Year 75,000 ala Premium Maintenance Planis serviceIts at 5000 mileto is +vehicles irith Gas Enine,som deductible.Far GAS Chassis Gab&Cutaway vehicles' 280. ADD S300 FOR Police.Emergrn7 ad FireUse 6 •75,000 mile Premium el aAWN tenance plan,$4215.15,, jffjeffance plan vlts at 50 00 mile intervalefor vehiclej with Diesel&Sme rera deductible.For DIESEL 2 Chassis vehicles $3580.AD •53 FOt . U BA4P6l 00 1 MaintenanceI -specify , $2,400.002" 1 2 3r 100,M arils(5000 male interval.ls a kral 0 visits)gas e . aar 100,000rte Premium Akinimsance Plan.20 service visits at 5000 mile marvalifor vehicles$ P withtable. G Gab tiwhic s 32845. ADD ' rr a Use 6 Year 100,000 mile Pronouns Diesel rota Plan$4820.20 Jklarenanceplan~visits at S000 mile briervalsfor vehicles wilh Diesel Engtpa._-era deductible.For®DI is Gab d Cutaway vehicles umF4515.ADD $500F0,Rpofice,Ee,e,gmcj.andFbvUje 2 Page 306 of 1019 VEHICLE: Transit T-150 Cargo Van(EIZ) DEALER: Alan Jay Ford Lincoln Duval Ford Duval Ford Duval Ford ZONE: *western Northern Central *Southern BASE PRICE: $20,273-00 $20,313.00 $20,377.00 $20,377.00 AMW I I Ww=tY-specify Ind' $1,725.002, DB5750 2 All VENDOR BWAUED aftemw*lt equiPmemi Subject to I 3warpam only warrunly FOB Alm Jay fi7ret F ssiff fervace FSA Comract Terms inul Conditions 3.21- "Worl'atalled I Center,Sebd#igFL Re 5 Yr 75.000 mile zero da&dtble BASECwv plan.5 Yr 100M mile wro dewimfible an 82330. Completa prkingichedideauailable upon reqwsr PrzcmquoudperFmdWCo Florida Retail Protect Jub,2017 Prici5' .75,06V mile C GAS BawCarr Proud at--em, deductible use$2900.5 3war,1 mile chasua BoseCare Proem at zero deductible use $3425.Add$755for Emergeney(Fire,Amb,Police),Shudle,or Tow 7hxA2 EC575 warmty-specify $1,990.001 $1,990.002 DE5750 2 Extra Cam 5jw 75k mile(80 Dal Krunded Wanwuy**A $555for Specially Use Vehicles*' (PC575-Premium Care Syr 75k mile(80 Deo Exto Wkrrimo®$2745)"Add$505 for 5 ,;,Vcwlv Use vehicles** 5 Yr 75.000 mile zero deductible EXTRACareplan 5 Yr 100,06V mile mm,deductible use$2795. CoMdew pricing schedule available wm request Prices quated per FwdMaCo F76dda Retail Proted Jub,2017 Pricing Guide 5 yw=75,000 mile Charsis GAS&OuCwv Protect at am d&*wdble use$3145.5 ywm,100,000 mile Chassis&&vCwv Protect atzera deductible an $3855.Add$755far Emergeno-ffift Amb.Police),Shuffle.or TowDwP PC61 00 Warranty-specify $3,630.00' $2,745.00' DP5750 2 Premium Care 63r 100k mile(30 D4&un*d WarmnV I 5 Yr 75,000 mile--,m drible PACare plam 5 Yr I 0M 000 mile zero&djecrible use $3520 Co le pricing schedule available Won request.Pry ew quotedper FordMaCo Florida Retail Protect July 2017 Mcing Guide 53war.75.000 mile Chassis GAS PremlianCare Protect at -ero deductible use JU615.53 ,100.000 mile ClausisPromiumCare Protect at wra deductible use$4435.AdiS?55jbr&urgency Pre,Amb.police).Shuttle.or Towy�wk 2 EC575 Diesel Warranty-specify $2,290.00' $1,965.002' FB575D 2 &L-a Car v 5 yr 75k m lie($0 Ded)&Mnled Wan-wo**A dd$555 for Spe cly Use Vehicle.? I 5 Yr 75,NO mile--em deductible BASECare plan 41965.5 Yr 100,000 nale--em deductible use $2685 Complete pricing schedule available Won mqwst Priem qwwd FwdMoCo Flmwb Retail Protect Ady 2017 Pricing Guide S year 71000 mile Chwais DZESKE BawCare Protect at zero deductible is$3125.5 ,100,000 mile Chants BweCwv Prolect idzero deductible Is $4150.Add 755 far Emergency(Fire,Amb,Police),Shuttle.or Tare k2 PC575 Diesel Warranty-specify $3,145.00' $2,290.002 FE575D 2 premium Care 5 yr 75k mile(80 Ded)Extended Warromy**Add$505 for Stiecialty Use Vehicles* I 5 Yr 75.000 mile--cm deductible BASECam plan$1965.5 Yr 100,000 to--em deductible am $2685 Compkie pricing schedule awflable zpan request Prices quwWper FordMoCa Florida 'Retail Proteci July 2017 hldqr Guide 5 jmm%75,000 mile Chatiris DIESEL EveraCare Protat I atro deductible is$3410.5} .100,000 mile ChassisExhwCam Prouct atwro deductible is $4125.Add$755for Emeigenq(Mro,Amb,Police),Shuffle,or Tow7hwk 2 PC6100 Diesel Warranty-specify $3,895.00' $3,145.00'1 FP 2 Pre mium Cam 6j7 100k mile(SO Ded)Rrumdrd Warrano-"Add 8505fir Speclahy Use 575D J',hjcjvjes I 5 Yr 75,000 anile.-ero-deducable PREMUACare plan$3145.5 Yr 100,000 mile zero dedixtible we$3753.ConVere prictrl gichedale available apm request Prica quoredper FffdWoCa Florida Retail Protect July 2017Pncft Guide 53w 75.000 mile Chmis DIESEL PremiumCare Proteciatzery deductible is$3940.3year,IMMO mile ChassisPre mius07— Pmirct at am deductible is$5520.Add$755jbr Ewrigemy,(gre.Amb,Police),Shuffle,ar TuwTnwk 2 low Page 307 of 1019 Orlando i flip r Inc. Blossom2455 S. Orange it Apopka R. 32703 407-295-3846 T- 1- 407-509-6651 ll To BM DartylCity of Boynton Beach Orlando i tli r Is 1 the following Freightliner M2 106 via the 2017-18 Florida ` Association bid#FSA17-VEHI&O Spec 13 $39,,362. see attachment 1 for complete Specifications $28p379.00 GS5738D $79,617.00 Creditr 35CY in lieu <1,,987.00> 744-103 heated moto mirrors390.00 Upgrade to stand up RH drive1,9540.00 Upgrade to 300HP $ 1j,517.00 Upgrade to C-brake in lieu exhaust brake $ 2,,576. Upgrade to Reyco 230009 r suspension Upgrade to 711OX3-9116XII-118 frame $ 953.00 Upgrade to Rosco, eye max fender mirrors $ 463.00 brokeAdd work In dash Add 1 year towing Total $174,,340.00 Sincerely, Bob r nick Municipal Sales Orlando Freightliner Isuzu Truck of Ocala Page 308 of 1019 Orlando Freightfiner Inc. Blossom2455 S. Orange it Apopka R. 32703 407-295-3846 ext 122 407-291-8408 fox 4 1- 7- 1 call To 111 DartylCity Orlando i tli r Is 1 s the thilowing Freightflner M2 106 via the 2017-18LoriSheriffs Association bid#FSA17-YEHI&O Spec 1 $39,362.00 37000GVWR see attachment 1 fbr complete Specifications $28,379.00 GS5738D1 . Credit for 35CY in lieu 38CY 0,987.00> 744-103 i Upgrade to standrive 1,9540.00 Upgrade t 1,,517.00 Upgrade to ke in lieu exhaust Z576-00 Upgrade to Rayco 23000# rear suspension Upgrade to 7116X3-9116XII-118 frame $ 953.00 Upgrade to Osco eye max fender mirrors Add work brake In a Add 1 year towing Total $1741,340.00 Sincerely, Bob Scharpnick Municipal Sales Orlando i tli r Isuzu Truck of Ocala Page 309 of 1019 ................... RDK TRUCK SALES Number AAAQ1055 3214 Adamo Drive,Tamps, FL 33605 Date Jul 31, 2017 Sold To Ship To Your Sales Rep Florida Sherrifrs Association ,', kRene Robinson Chassis Dealers ;.rtia 8139470015 rane@rdk.com P.O.Phone Phone Fox Fox 2 STREAM SINGLE AXLE RECYCLING BODY Terms i Line Qty Description 1 1 GS5735D 35 YARD RECYCLING BODY DUAL SIDE LOADING BUCKE7S HOT SHIFT PTO W DIRECT MOUNT PUMP LED LIGHTING HIGH GLOSS POLY URETHANE PIT 2 1 5000 FDCED STYLE CART ATTACHMENTS OPTIONAL$520 EACH 3 x PETERSON 6 POSITION 4 REAR, 2 FRONT OPTIONAL COLORL$2150.00I , REQUIREMENTS:197 TRANSPORT TO DES77NATIONRECOMMEND MINIMUM CHASSIS RH STANDUP DRIVE, 280 HP, 23000 REAR AXLE, " r n r FRONT AXLE, 3000 SERIES ALLISON RDS TRANSMISSION W PTO PROVISION, WORK BRAKE AND AUTO NEUTRAL Please contact me if I can be of further assistance. PRICES SU53ECT TO CHANGE-PRICES EN UPON TOTAL PURCHASE-ALL DELIVERY,TRAINING OR CONSULTING SERVICES 09 BiLLED AT PUBLISHED RATES FOR EACH ACTIVITY INVOLVED-GENERALLY ALL HARDWARE M R COMPONENTS PROPOSED ABOVE ARE COVERED BY A LIMITED ONE YEAR WARRANTY.COVERING PARTS AND LABOUR FOR HARDWARE ONLY AND ON A DEPOT BASIS-WE SPECIFICALLY DISCLAIMS ANY AND ALL WARRANTIES,EXPRESS OR IMPLIED,INCLUDING BUT NOT UNITED TO ANY IMPLIED WARRANTIES OR WITH REGARD TO ANY LICENSED PRODUCTS. WE SHALL NOT BE LIABLE FOR ANY LOSS OF PROFITS,BUSINESS,GOODWILL,DATA,INTERRUPTION OF BUSINESS, Created n 07/31117 10:05:40 by QuoteWerks 1OF1 Page 310 of 1019 Prepered r: Prepared by. Bill Darty Bobi City of Boynton Beach ORLANDO FREIGHTLINER 222 NE 9th Avenue 2455 S.ORANGE BLOSSOMIL Boynton Beach, L 33425 APOPKA, L 32703 Phone:561-742-6215Phone:4072953846 SPECI FICATION Data Code Description Price el L-1 L-1 ( 17) DataVersion DRL-001 SPECPRO21 DATA RELEASE VER 001 Interior Convenlen Driver Retention Package 0 INTERIOR I Vehicle Configuration 001-172 M2 106 CONVENTIONAL CHASSIS 004-219 2019 L YEAR SPECIFIED 0024)04 T BACK AXLE-TRUCK 019-002 STRAIGHT TUCK PROVISION 11 PREP FOR LH-PRIMARY I LOCATION AND CUSTOMER SUPPLIEDHSTAND-UP STEERINGSECONDARY LOCATION General Service 1-002 TRUCK CONFIGURATION AAS-DO1 DOMICILED.USA 50 STATES(INCLUDING CALIFORNIAPTI N STATES) 1 REFUSE SERVICE A84-IGM GOVERNMENT BUSINESS AA4-003 DRY LK COMMODITY 2 T N a1 (ALL)OF THE TIME,i TRANSIT,IS SPENT ON PAVED ABl-008 MAXIMUM A135-001 SMOOTH CONCRETE OR ASPHALT MOST SEVERE IN-TRANSIT(BETWEEN SITES) SURFACEROAD 1 MEDIUM TRUCK EXPECTED L ( )LOAD: 1 Ibs Application Vwslon 9.2.510 11/151201711:05AM Data Vemlon L-1 .001 a t+m City of Boynton Beach 2019 5735D Page 1 of 1 Page 311 of 1019 Prepared for: Prepared by. Bill Darly Bob Scharpnick City of Boynton Beach ORLANDO FREIGHTLINER 222 NE 9111 Avenue 2455 S.ORANGE BLOSSOM TRAIL Boynton Beach.FL 33425 APOPKA,FL 32703 Phone:561-742-MB Phone:4072053MO Date Code Descrlpklon ...................... A86-99D EXPECTED REAR DRIVE AXLE( )L : 22700.0 lbs A63-99D EXPECTED GROSS VEHICLE WEIGHT CAPACITY : 37300.0 ft A70-99D EXPECTED GROSS COMBINATION WEIGHT: 0.0 The Truck Service AA3-062 REFUSE,SIDE LOAD OR REAR PACKER BODY- DOES NOT UNLOAD IN A LANDFILL ABS-99D EXPECTED TRUCK BODY LENGTH: 0.0 ft AF3-1D4 GSP MARKETING AF7-99D EXPECTED BODYIPAYLOAD CG HEIGHT ABOVE FRAME')W INCHES: 32.0 In Engine 101-22P CUM LO 300 HP C 2000 RPM,2200 GOV RPM, 880 LB/FT C 1300 RPM Electronic Paremelbers 7Q"75 75 MPH ROAD SPEED LIMIT 7913-000 CRUISE CONTROL SPEED LIMIT SAME AS ROAD SPEED LIMIT 7OK-012 PTO MODE ENGINE RPM LIMIT-1 RPM 79P-002 PTO RPM WITH CRUISE SET SWITCH-700 RPM 790-003 PTO RPM WITH CRUISE RESUME SWITCH-800 RPM 7OS-001 PTO MODE CANCEL VEHICLE SPEED-5 MPH 79U-007 PTO GOVERNOR RAMP RATE-250 RPM PER SECOND ODG-002 PTO MINIMUM RPM-7 SOJ-002 REGEN INHIBIT SPEED THRESHOLD-5 MPH Engine Equipment 990-017 2016 ONBOARD DiAGNOS71CSr201 0 EPAICARB/FINAL GH017 CONFIGURATION DOD-01 1 2008 CARB EMISSION CERTIFICATION-CLEAN IDLE(INCLUDES OX4 INCH LABEL ON LOWER FORWARD CORNER OF DRIVER DOOR) 13E-001 STANDARD OIL PAN 105-001 ENGINE MOUNTED OIL CHECK AND FILL 133-004 ONE PIECE VALVE COVER 014-099 SIDE OF HOOD AIR INTAKE WITH FIREWALL MOUNTED DONALDSON AIR CLEANER 1124-11137 DR 12V 160 AMP 28-Sl QUADRAMOUNT PAD ALTERNATOR WITH REMOTE BATTERY VOLT SENSE Applicadon Version 9.2.510 11pp 440"'mem, 11115/2017 11:05 AM Data Version PRI-46M.001 City of Boynton Beach 2019 5735D Page 2 of 13 Page 312 of 1019 Prepared f6r: Prepared by: Bill Darty Bob Scharpnick City of Boynton Beach ORLANDO FREiGHTLINER. 222 NE 91h Avenue 2455 S.ORANGE BLOSSOM TRAIL Boynton Beach. FL 33425 APOPKA,FIL 32703 Phone:501-742-a215 Phone:4072953NO Daft Code Description ................. ..................... ............... 292-008 (2)ALLIANCE MODEL 1231,GROUP 31,12 VOLT MAINTENANCE FREE 2250 CCA THREADED STUD BATTERIES 200-017 BATTERY BOX FRAME MOUNTED 281-001 STANDARD BATTERY JUMPERS 282-001 SINGLE BATTERY BOX FRAME MOUNTED LH SIDE UNDER CAB 291-017 WIRE GROUND RETURN FOR BATTERY CABLES WITH ADDITIONAL FRAME GROUND RETURN 289-001 NON-POLISHED BATTERY BOX COVER 29M29 POSITIVE AND NEGATIVE POSTS FOR JUMPSTART LOCATED ON FRAME NEXT TO STARTER 107-M CUMMINS TURBOCHARGED 18.7 CFM AIR COMPRESSOR WITH INTERNAL SAFETY VALVE 108-002 STANDARD MECHANICAL AIR COMPRESSOR GOVERNOR 131-013 AIR COMPRESSOR DISCHARGE LINE 152-041 ELECTRONIC ENGINE INTEGRAL SHUTDOWN PROTECTION SYSTEM 1AN C-BRAKE BY JACOBS WITH LOW/OFF/HIGH BRAKING DASH SWITCH,ACTIVATES STOP LAMPS 016-101 RH INBOARD FRAME MOUNTED HORIZONTAL AFTERTREATMENT SYSTEM ASSEMBLY WITH HORIZONTAL TAILPIPE 28F-002 ENGINE AFTERTREATMENT DEVICE, AUTOMATIC OVER THE ROAD REGENERATION AND DASH MOUNTED REGENERATION REQUEST SWITCH 239-001 STANDARD EXHAUST SYSTEM LENGTH 237-052 RH STANDARD HORIZONTAL TAILPIPE 23U-001 6 GALLON DIESEL EXHAUST FLUID TANK 30N-003 100 PERCENT DIESEL EXHAUST FLUID FILL 43X-002 LH MEDIUM DUTY STANDARD DIESEL EXHAUST FLUID TANK LOCATION 23Y-001 STANDARD DIESEL EXHAUST FLUID PUMP MOUNTING 43Y-001 STANDARD DIESEL EXHAUST FLUID TANK CAP 273-018 HORTON DRIVEMASTER ADVANTAGE ON/OFF FAN DRIVE 276-001 AUTOMATIC FAN CONTROL WITHOUT DASH SWITCH,NON ENGINE MOUNTED 110-003 CUMMINS SPIN ON FUEL FILTER 118-008 COMBINATION FULL FLPASS OIL FILTER Applicaffm ion !L-1 .2.001 on 9.2.510001 1111=01711:05 AM Date Vers . City of Boynton Beach 2019 5735D Page 3 of 13 Page 313 of 1019 Prepared for: -Prepared by- BIII Deny Bob Scharpnick City of Boynton Beach ORLANDO FREIGHTLINER 222 NE ft Avenue 2465 S.ORANGE BLOSSOM TRAIL Boynton Beach.FL 33425 APOPKA,FL 32703 Phone:561-742-6215 Phone.4072953M Data Code DescApHon ----------- ................. ........ ... . . .. ....... ..................................................... 286-013 1100 SQUARE INCH ALUMINUM RADIATOR 103-036 ANTIFREEZE TO-34F.ETHYLENE GLYCOL PRE- CHARGED SCA HEAVY DUTY COOLANT 171-007 GATES BLUE STRIPE COOLANT HOSES OR EQUIVALENT 172-001 CONSTANT TENSION HOSE CLAMPS FOR COOLANT HOSES 270-016 RADIATOR DRAIN VALVE 168-002 LOWER RADIATOR GUARD 134-001 ALUMINUM FLYWHEEL HOUSING 132-004 ELECTRIC GRID AIR INTAKE WARMER 155-we DELOO 12V 38W HD STARTER WITH INTEGRATED MAGNETIC SWITCH Tmnemisslon 342-W ALLISON 3500 RDS AUTOMATIC TRANSMISSION WITH PTO PROVISION Tmnamission Equipment 343-322 ALLISON VOCATIONAL PACKAGE 170- AI L AILABLE ON 3000140DO PRODUCT FAMILIES WITH VOCKTIONAL MODEL RDS AND EVS 64B-013 ALLISON VOCATIONAL RATING FOR REFUSE APPLICATIONS AVAILABLE WITH ALL PRODUCT FAMILIES 84C-023 PRIMARY MODE GEARS,LOWEST GEAR 1, START GEAR 1,HIGHEST GEAR 6,AVAILABLE FOR 3DO014000 PRODUCT FAMILIES ONLY 84D-023 SECONDARY MODE GEARS,LOWEST GEAR 1, START GEAR 1,HIGHEST GEAR 6.AVAILABLE FOR 30=4000 PRODUCT FAMILIES ONLY 84E-000 PRIMARY SHIFT SCHEDULE RECOMMENDED BY DTNA AND ALLISON,THIS DEFINED BY ENGINE AND VOCATIONAL USAGE 84F-000 SECONDARY SHIFT SCHEDULE RECOMMENDED BY DTNA AND ALLISON,THIS DEFINED BY ENGINE AND VOCATIONAL USAGE 84G-000 PRIMARY SHIFT SPEED RECOMMENDED BY DTNA AND ALLISON,THIS DEFINED BY ENGINE AND VOCATIONAL USAGE 1341-1-0DO SECONDARY SHIFT SPEED RECOMMENDED BY DTNA AND ALLISON,THIS DEFINED BY ENGINE AND VOCATIONAL USAGE 84L-000 LOAD BASED SHIFT SCHEDULE AND VEHICLE ACCELERATION CONTROL RECOMMENDED BY DTNA AND ALLISON,THIS DEFINED VOCATIONAL USAGE Appliceflon Version 0.2.610 1111 512017 11:05 AM Date Version PRL-16M. 1 City of Boynton Beach 20100 9 5735D Page 4 of 13 Page 314 of 1019 Prepared r: Prepared by: III Darty Bob Scherpnick City of Boynton Beach ORLANDO FREIGHTLINER 222 NE 9kh Avenue 5 S.ORANGE BLOSSOMIL Boynton Beach.FIL 33425 APOPKA.FIL 32703 Phone:561-742-48215 Phone:40729060 Date Code Description _.._ _.... ..........._....... __.......... - 84N-000 NEUTRAL AT STOP-DISABLED, DISABLED DRIVERI I DEFAULT NO SWITCHES TCU-DIRECTION CHNG,NOT C OPTION84M-998 TCU-PUMP MODE I 815B-998 TCU-RANGE INDICATION NOT CONF 3-022 VEHICLE INTERFACE WI I WITHOUT BLUNTCUTS.AT BACK OF CAB 34C-001 ELECTRONIC TRANSMISSIONCUSTOMER ACCESS CONNECTOR FIREWALL MOUNTED 341-018 MAGNETICL IDRAIN, TRANSMISSION DRAI ( )FILL AND DRAIN ELECTRONIC345-003 PUSH BU77ON I CONTROL. MOUNTEDDASH 97G-004 I I TI 2013 370-015 WATER TO OIL TRANSMISSION COOLER,I RADIATOR END TANK 34W3 TRANSMISSIONIL CHECK AND FILL WITH ELECTRONIC IL LEVEL CHECK 35T-OM SYNTHETIC TRANSMISSION FLUID(TES-205 COMPLI - Front Axle and Equipment 400-IAB DETROITA- -1 4.7-3 14.700#FF1 71.5 KPI/3.74 DROP SINGLE FRONT 2-049 MERITOR 1SPIDER CAM FRONT DOUBLEC ,FABRICATED SHOES NON-ASBESTOS403-002 LINING 419-023 CONMET CASTI T BRAKE DRUMS 400-006 FRONT IL SEALS 408-004 CR STEEL VENTED FRONT HUB CAPS WITH WINDOWL -OIL 416-022 STANDARD SPINDLENUTS FOR ALL AXLES 40&002 MERITORAUTOMATIC FRONT SLACK ADJUSTERS 53"12 TRW TSTEERING STEERING53M3 POWER 15 2 QUART SEE THROUGH STEERING RESERVOIR 533-001OIL/AIR POWER STEERINGCOOLER TIC 7 LUBE Application Version 9.2.510 , py "" 1111 01711:0 Date Version PRL-16M.001 � City n n Beach 2019 5735D Page 5 of 1 Page 315 of 1019 Prepared r: Prepared by: III Derty Bob Scharpnick City of Boynton Beach ORLANDO FREIGHTLINER 222 NE ft Avenue 2455 S.ORANGE BLOSSOM TRAIL Boynton Beach,FL 33425 APOPKA.FL Phone:561-742-6215 hone: Data Code Description Front Suspension 10 14,600 TAPERLEAF FRONT SUSPENSION 1"05 MAINTENANCE FREE RUBBER BUSHINGS FRONT SUSPENSION 62H-998 NO FRONT SUSPENSION I OPTIONS 41G-001 FRONT SHOCK Rear Axle and Equipment 42G-051 23-1 R-SERIES I L AXLE 421463 5.63 REAR AXLE RATIO 1 IRON REAR AXLE CARRIERITSTANDARD HOUSINGAXLE 36"73 MXL 17T MERITORLUBE MAIN DRIVELINE I 393-998 NO DRIVELINE 423-020 MERITOR 7 S.W Q+CAST SPIDER DOUBLE ,FABRICATED SHOES 433-002 NON-ASBESTOS REAR BRAKE LINING 434-003 STANDARD BRAKE CHAMBER LOCATION 451-023 CONMET CAST IRON REAR 425-002 HI 440-006 REAR IL SEALS 1 B2 BENDIXL N I-DRIVE AXLE SPRINGPARKING 03 HALDEX AUTOMATIC ADJUSTERS 1 TIC LUBE Rear Suspension -173 REYCO 102CC 23.000#REAR SUSPENSION 621-001 SPRING SUSPENSION 431-001 STANDARD ME SEATS IN AXLE CLAMP GROUP 3 FORE/AFT CONTROL RODS Brake System 018-002 AIR BRAKE PACKAGE 4OD-100 WABCO 4514M ABS WITHOUTTRACTION CONTROL 871-001 REINFORCED NYLON,FABRIC BRAIDI BRAIDIS AIR LINES 01 FIBER BRAIDI HOSE Appliodan Version .2.510i �� �� �� Boynton1111 01711:05 AM Data Ion PRL-16M.001 t City of Beach 2019 5735D - Page 6 of 13 Page 316 of 1019 Prepared for: Prepared by: Bill Darty Bob Scherpnick City of Boynton Beach ORLANDO FREIGHTLINER 222 NE 9th Avenue 2455 S.ORANGE BL08SOM TRAIL Boynton Beach.FL 33425 APOPKA FIL 32703 e:51- 1 Phono:40729MB46 Date Code Description ...................................................... 412-001 STANDARD BRAKE SYSTEM VALVES 48"02 STANDARD AIR SYSTEM PRESSURE PROTECTION SYSTEM 413-002 STID U.S.FRONT BRAKE VALVE 432-DO3 RELAY VALVE WITH 5-8 PSI CRACK PRESSURE, NO REAR PROPORTIONING VALVE 4OD-083 WABCO SS-1200 PLUS AIR DRYER WITH INTEGRAL AIR GOVERNOR AND HEATER 479-003 AIR DRYER MOUNTED INBOARD ON LH RAIL 4eM58 STEELAIR TANKS MOUNTED AFT INSIDE AND/OR BELOW FRAME JUST FORWARD OF REAR SUSPENSION 607-001 CLEAR FRAME RAILS FROM BACK OF CAB TO FRONT REAR SUSPENSION BRACKET,BOTH RAILS OUTBOARD 477-008 BW DV-2 AUTO DRAIN VALVE WITH HEATER- WET TANK Tmiler Connections 335-004 UPGRADED CHASSIS MULTIPLEXING UNIT 32A-002 UPGRADED BULKHEAD MULTIPLE)aNG UNIT 3OL-998 NO HIGH CURRENT TRAI LERA30DY CABLE Wheelbase&Frame 545-595 59SOMM(2341 )WHEELBASE 64e-102 7/11(IM-9/116XII-11/8 IN STEEL FRAME (11.11 MMX282.OMM/0.437XI 1.13 1 NCH)1 1 552-027 1500MM(59 INCH)REAR FRAME OVERHANG 55w-005 FRAME OVERHANG RANGE:51 INCH TO 60 INCH ACS41913 CALC'D BACK OF CAB TO REAR SUSP CJIL(CA): I e8.45 In AES-99D CALCULATED EFFECTIVE BACK OF CAB TO REAR SUSPENSION C/L(CA). 165.45 In AE4-99D CALC'D FRAME LENGTH-OVERALL: 322.39 AMO-99D CALC'D SPACE AVAILABLE FOR DECKPLATE: 168.45 In FSS-OLH CALCULATED FRAME SPACE LH SIDE: 17 . 1n FSS-ORH CALCULATED FRAME SPACE RH SIDE: 163.74 In 553-001 SQUARE END OF FRAME 550-001 FRONT CLOSING CROSSMEMBER 559-001 STANDARD WEIGHT ENGINE CROSSMEMBER 562-001 STANDARD MIDSHIP 01 CROSSMEMBER(S) 572-001 STANDARD REARMOST CkOSSMEMBER Application Version 0.2.510 11/15/2017 11:05 AM Date Vemlon L•1 .001 City of Boynton Beach 2019 5735D Page 7 of 13 Page 317 of 1019 Prepared for: Prepared by: Bill Darly Bob Scharpnick City of Boynton Beach ORLANDO FREIGHTLINER 222 NE ft Avenue 2455 S.ORANGE BLOSSOM TRAIL Boynton Beach,FL 33425 APOPKA FL 32703 Phone:561-742-6215 Phone:4072953840 Data Code DewAption .....................................—.............. ............ 5&5-w1 STANDARD'SUSPENSION CROSSMEMBER Ch Is Equipment 556-IAP THREE-PIECE 14 INCH PAINTED STEEL BUMPER WITH COLLAPSIBLE ENDS 558-001 FRONT TOW HOOKS- 5 1 574-001 BUMPER MOUNTING FOR SINGLE LICENSE PLATE 5854)42 BETTS B-25 PAINTED MUDFLAP BRACKETS 500 BLACK MUDFLAPS 586-024 FENDER AND FRONT OF HOOD MOUNTED FRONT MUDIFLAPS 551-007 GRADE 6 THREADED HEX HEADED FRAME FASTENERS 489-M NO TIRE PRESSURE CONTROLISENSOR FuslTanks 204-216 50 C-ALL89 LITER SHORT RECTANGULAR ALUMINUM FUEL TANK- 1 0 16-005 RECTANGULAR FUEL TANK(S) 215 IN ALUMINUMIPAINTED STEEL FUEIJHYDRAULIC TANK(S)WITH PAINTED BANDS 212-007 FUEL TANK(S)FORWARD 232-530 30 GALLONS ADDITIONAL FUEL 664-001 PLAIN STEP FINISH 20 01 FUEL TANK CAP(S) 122-1.11 DETROIT FUELMATER SEPARATOR WITH WATER IN FUEL SENSOR,HAND PRIMER AND 12 VOLT PREHEATER 210-020 EQUIFLO INBOARD FUEL SYSTEM 202-016 HIGH TEMPERATURE REINFORCED NYLON FUEL LINE Time 093-2CJ CONTINENTAL HSR2 295MR22.5 16 PLY RADIAL FRONT TIRES 004-2FN CONTINENTAL HOR2 ECO PLUS 295/75R22.5 14 PLY RADIAL REAR TIRES Hubs 418-060 CONMET PRESET PLUS PREMIUM IRON FRONT HUBS 450-060 CONMET PRESET PLUS PREMIUM IRON REAR HUBS Wheals Application Vemlon 9.2.510 Z 11/151201711:05AM Data Version PRL-16M.0011 City of Boynton Beach 2019 5735D Page 8 of 13 Page 318 of 1019 Prepared for: Prepared y® Bill Darty Bob Scharpnldc CIty of Boynton IGHTLINER 222 NE 9th Avenue 2455 S.ORANGE BLOSSOM TRAIL Boynton Beach,FL 33425 APOPKA,FL a2703 Phone:561-742-6215 Phone:40729MB46 ''Data Code Description ............. .......... —------ 502-524 MAXION WHEELS 90541 22.5X8.251 H ILOT 6.20 INSET 2-HAND STEEL DISC FRONT WHEELS 505-524 MAXION WHEELS 90541 22.5X8.25 1G-HUB PILOT 2-HAND STEEL DISC REAR WHEELS 5OW-998 NO RIMFvVHEEL TIRE PRESSURE SENSOR 496-011 FRONT WHEEL MOUNTING NUTS 407-011 REAR WHEEL MOUNTING NUTS Cab Exterior 820-071 100 INCH BBC FLAT ROOF ALUMINUM CONVENTIONAL CAB 650-006 AIR CAB MOUNTING 678-002 LH GRAB HANDLE 646-000 PAINTED PLASTIC GRILLE 65X-001 ARGENT SILVER HOOD MOUNTED AIR INTAKE GRILLE 644-004 FIBERGLASS HOOD 727-IAH SINGLE 141 ROUND POLISHED AIR HORN ROOF MOUNTED 726-001 SINGLE ELECTRIC HORN 728-001 SINGLE HORN SHIELD 657-001 DOOR LOCKS AND IGNITION SWITCH KEYED THESAME 575-001 REAR LICENSE PLATE MOUNT END OF FRAME 312-043 INTEGRAL HEADLIGHT/MARKER ASSEMBLY 302-001 (6)AMBER MARKER LIGFITS 29"01 INTEGRAL STOPIT AJUHACKUP LIGHTS 30D-015 STANDARD FRONT TURN SIGNAL LAMPS 7BC DUAL WEST COAST BRIGHT FINISH HEATED MIRRORS WITH LH AND RH REMOTE 797-001 DOOR MOUNTED MIRRORS 796-001 1021 EQUIPMENT WIDTH 743-204 LH AND RH 8 INCH BRIGHT FINISH CONVEX MIRRORS MOUNTED UNDER PRIMARY MIRRORS 7A4 RH AND LH ROSCO EYE-MAX UPPER LP SALL STUD UTC VIEW HEATED MIRRORS (53651H)WITH TRIPOD BRACKETS 729-001 STANDARD SIDEJREAIR REFLECTORS 768-043 63X14 INCH TINTED REAR WINDOW 661-003 TINTED DOOR GLASS LH AND RH WITH TINTED NON-OPERATING WING WINDOWS 654-003 MANUAL DOOR WINDOW REGULATORS Application Version 9.2.510 1111512017 11:05 AM Data Version PRL-116M.0011 City of Boynton Beach 2019 5735D Page 9 of 13 Page 319 of 1019 Prepared r: Prepmmd by., Bill Darty Bob Scharpnick City of Boynton Beach ORLANDO FREIGHTLINER 222 NE 91h Avenue 2455 S.ORANGE BLOSSOMIL Boynton Beach. L 33425 APOPKA,FL 32703 Phone:501-742-6215 Phone-4072053846 Daft Code .... ______ ...... _..... a6M13 059-019 2 GALLON WINDSHIELDI WITHOUTLUI L INDICATOR, MOUNTED Cab In dor 707-IAM OPAL GRAY CLOTH INTERIOR 70"20 MOLDED PLASTICPANEL WITHOUT VINYL INSERT WITH ALUMINUM KICKPLATE LOWER MOLDED705-026 TIC DOOR PANEL WITHOUT VINYL INSERT WITH ALUMINUM KICKPLATE LOWER 772-006 BLACK MATS WITH SINGLE INSULATION 1-008 FORWARD ROOF MOUNTED CONSOLEWITH UPPER STORAGE COMPARTMENTS WITHOUT NETTING 10 IN DASH STORAGEI 742-007 ( )CUP HOLDERSLH AND RH DASH amoos GRAY/CHARCOAL T DASH 72 LB.FIRE EXTINGUISHER 700 HEATER,DEFROSTER AND AIR CONDITIONER 701-001 STANDARD HVAC DUCTING 703-005 MAIN HVAC CONTROLSIRECIRCULATION ITCH 170-019 T PLUMBING I L SHUTOFF VALVES 1 AIR CONDITIONER COMPRESSOR 702-002 BINARY CONTROL, -1 739-033 STANDARD INSULATION 20M13SOLID-STATE I I PROTECTION FUSES 07 1V NEGATIVE GROUND ELECTRICAL 324-014 DOME LIGHT WITH 3-WAY IACTIVATED BY LH AND RH DOORS 1 CAB DOOR LATCHESWITH MANUAL LOCKS 2 (1)12 VOLT POWER SUPPLYIN DASH 722-002 TRIANGULAR L FLARES 756-IJ3 BASICI CK AIR SUSPENSIONDRIVER SEAT WITH MECHANICAL LUMBAR INTEGRATED CUSHION EXTENSION 760-998 OMIT STANDARDPASSENGER SEAT.SUPPLIER CONVERSIONTO FOLDINGJUMP SEAT Application Version 9.2.510 ' 11/1 1711: 5 Data Ve n PRL-16M.001 i w�t�,r �i hi, I 2010 5735D Page 10 of 13 Page 320 of 1019 Prepared r: Prepared by, III Darly Bob Scherpnldc City of Boynton Beach ORLANDO FREIGHTLINER. 222 NE 9th Avenue L TRAIL Boynton Beach.FL 33425 APOPKA, L 32703 Phone:5 1-742 15 Phone:4072953846 Data Code Deecription 711-004 LH AND RH INTEGRAL DOOR PANEL ARMRESTS 75&036 VINYL WITH VINYL INSERT DRIVER 763-102 I VISIBILITY ORANGE SEAT BELT 5a2-0131 FIXED STEERING COLUMN 5404352 4-SPOKE IS INCH( LH AND CONVERSION LIED 3-SPOKE 1 I (400 )RH STEERING DRIVER785-002 I NTERIOR VISORS Instruments&Controls 7 Y DRIVERINSTRUMENT TPA _L 734-W4 GRAY CENTER INSTRUMENT ANL 87L-003 ENGINE REMOTEINTERFACE WITHPARK BRAKE AND NEUTRAL INTERLOCKS 1 BLACK GAUGE BEZELS 01 LOW AIR PRESSUREINDICATOR LIGHT AND AUDIBLE 840-002 2 INCH PRIMARY PRESSURE 198-025 INTAKE MOUNTED AIRII INDICATOR WITHOUT GRADUAT 149-013 ELECTRONICC I L WITH SWITCHESIN LH SWITCHL 156-007 KEY OPERATED IGNITION ITCH AND INTEGRAL START POSITION;4 POSITION OFFIRUNISTARTIACCESSORY 811-042 ICU3S.1 IWITH DIAGNOSTICS,28 LED WARNINGP DATA LINKED 1M038 HEAVY DUTY ONBOARDDIAGNOSTICS INTERFACE CONNECTOR LOCATED BELOWL DASH 1 2 INCH ELECTRICL GAUGE 1484173 I INTERFACE THROTTLE 103-001 ENGINE REMOTE INTERFACE T BACK OF CAB 001 ELECTRICAL ENGINE GAUGE 864-005 TRANSMISSION OIL TEMPERATURE INDICATOR LIGHT 830-017 I TRIP HOUR METERS INTEGRAL WITHIN DRIVERDISPLAY 73B-NS73B-NS NO LANE DEPARTURE WARNING 852-002 ELECTRIC ENGINE OILPGAUGE Application Version 9.2.510 ll/IW201711:05AM Date Vension PRL-16M.001 ` a City of Boynton Beach 2019 5735D Page 11 of 13 Page 321 of 1019 Prepared f6r: Prepared by. Bill Darty Bob Scharpnlck City of Boynton Beach ORLANDO FREIGHTLINER 222 NE 9th Avenue 2455 S.ORANGE BLOSSOM TRAIL Boynton Beach,FIL 33425 APOPKA.FIL 32703 e:5 1- - 15 Phone:4072053846 Data Code Descripti ..... on .......................... ............-_..m.._ _ ... 7 114 ----- 746-114 AM/FM1W8 WORLD TUNER RADIO WITH AU)ULIARY INPUT,J1939 747-001 DASH MOUNTED RADIO 75 (2)RADIO SPEAKERS IN CAB 753-001 ANVFM ANTENNA MOUNTED ON FORWARD LH ROOF 810-027 ELECTRONIC MPH SPEEDOMETER WITH SECONDARY KPH SCALE,WITHOUT ODOMETER 817-001 STANDARD VEHICLE SPEED SENSOR S12-001 ELECTRONIC 3000 RPM TACHOMETER S13-OOS NO VEHICLE PERFORMANCE MONITOR SD1-908 NO DETROIT CONNECT SERVICES SELECTED 8ZI-99S NO ZONAR SERVICES SELECTED 102-011 IDLE LIMITER,ELECTRONIC ENGINE 883-009 WORK BRAKE WITH RETURN TO GEAR,AUTO NEUTRAL,DASH FLIPPER,FOR DRIVE AXLE SERVICE BRAKES S36-015 DIGITAL VOLTAGE DISPLAY INTEGRAL WITH DRIVER DISPLAY OW008 SINGLE ELECTRIC WINDSHIELD WIPER MOTOR WITH DELAY 304-001 MARKER LIGHT SWITCH INTEGRAL WITH HEADLIGHT SWITCH 862-0IS ONE VALVE PARKING BRAKE SYSTEM WITH DASH VALVE CONTROL AUTONEUTRAL AND WARNING INDICATOR 299-013 SELF CANCELING TURN SIGNAL SWITCH WITH DIMMER,WASHERANIPER AND HAZARD IN HANDLE 298-039 INTEGRAL ELECTRONIC TURN SIGNAL FLASHER WITH HAZARD LAMPS OVERRIDING STOP LAMPS 869-M NO MISCELLANEOUS GAUGES Design 065-000 PAINT:ONE SOLID COLOR Color 9M5F6 CAB COLOR A:L000SE13 WHITE ELITE BC 98"20 BLAC&HIGH SOLIDS POLYURETHANE CHASSIS PAINT BSK-998 NO FUEL TANK CABINET PAINT 962-972 POWDER WHITE(NOOOGEA)FRONT WHEELS/RIMS(PKWHT21,TKWHT21,W,TW) Application Version 9.2.510 Date Version PRL-116M.001 11/15/2017 11:05 AM City of Boynton Beach 2019 5736D Page 12 of 13 Page 322 of 1019 Prepared for: Prepared br. III Darty Bob Scharpnick City of Boynton Beach ORLANDO FREIGHTLINER 222 NE Oth Avenue 2455 S.ORANGE BLOSSOMIL Boynton Beach,FL 33425 APOPKA,FL 32703 Phone:561-742-015 e: Date Code Dmacription WHITE988-972 POWDER ( )REAR WHEELS/RIMS (PKWHM,TKWHT21,W.TW) 9644Z7 BUMPER PAINT:FP24812 ARGENT SILVER DUPONT FLEX COAT/UNDERCOATING Certification 1 Compliance 1 U.S.FMVSS CERTIFICATION,EX CABS AND GLIDER KITS Secondary Factory Options 01 CORPORATE PDI CENTER IN-SERVICE L OBB-012 SHIPTO THIRD (CHARLOTTE. C)PRIOR TO DELIVERY Extended a ty 10 TOWING:1 U LI IL TOWING COVERAGELI Dealer Installed Ions Weight Weight Front r 5738D 5735DCL ITH 4 BLUE BOX 0 0 HOLDERSLUE BOX STORAGE ON TAIL GATE SURHD FONTAINE STAND UP RIGHT HAND DRIVE0 0 CONVERSION Total Dealer Installed ti0 lbs 0 lbs Application Version 9.2.51 1111 01711: Date Version PRL-16M.001 City of Boynton Beach 2019 5735D Pae 13 of 1 Page 323 of 1019 � 5 rey� f CKATNTIESFLORIDA SHERIFFS ASSOCIATION & FLOREDA ASSOCIATION OF COUNTIES Name of Dealershipi e Base Unk Price 30.09Q MEE CA__ a CHASSIS MAL BEAR mam&)-02{ ciflcatian 91 ) . 2018 Hino $60,749.00 ALT-Rush Truck to of Florida2019 Hino 339 Western $62,940.00 . 2019 ffino 338 Northern $60,749.00 ALT-Rush Truck e of Florida i9 Hino 339 Northern2, TRUCKMAX,INC. 2019 338 Central $60,749.00 ALT-Rush Truck Centers of Florida 2019 Hino 339 central 0.00 . 2018 ffino 339 Southern $60,749.00 Rush Truck Centers of Florida1 i o 338 Southern . Coggin o 201 F-750 7 ) $47,109.00 ALT-Palmetto Ford Track Sales,Inc. 201 -750 ) western $47,900.00 Coggin Ford 2019 For -750 ) Northern S47,109.00 ALT-Palmetto Ford c e ,Inc. 2019 Ford F-750 ) Northern $47,900.00 Coggin Ford 201 -750 ) C $47,109.00 ALT-Palmetto Ford s,Inc. 201 -750 7 ) C $47,900.00 Coggin Ford 2018 FordF-750(177 ) Southern S47,109.00 ALT-Palmetto Ford Truck ,Inc. 2018 Ford -750( } southern $47,900.00 Lou t Freightliner 20 18 Freightliner M2 *Western $35,750.00 Orlandoi finer 2018 Freightliner3 ,362. 0 Lout Freightliner 2018 tl' 35,75 .00 Orlando Freightliner 2019Freightliner , 2.00 Lou t Freightliner 20 19 Freightliner $35,750.00 Orlandoi tliner 2018 Frcightliner M2 $39,362.00 Lou Bachrodt Freightliner 2019 i tl' *Southern 35,75 .00 ALT-Orlando Freightliner 2019 Freightliner $39,362.00 Maudlin International Trucks2019 International Duraster Western $62,700.00 2018 International Durastar western - — Maudlin International Trucks1 International $61,700.00 653 Page 324 of 1019 2019 International Durastar Northern --NB— SUN STATE INTERNAnONAL TRUCKS 2019 International Durastar central $61,940.00 ALT-Maudlin • Trucks 2018 International Durastar Central $61,900.00 Rachtien International Trucks Inc 2018 International Durustar Southern $60,736.00 2018 rhiternational Duntstar Southern .. KENWORTH OF JACKSONVELLE 2019 Kenworth 7370 Western $69,074.00 2019 Kenworth T370 Western —NB— KENWORTH OF JACKSONVR.LE 2019 Kenworth T370 Northern $67,924.00 2018 Kenworth T370 Northern —NB-- Kenworth of Centrul Florida 2018 Kenworth T370 Central $69,447.00 2019 Kenworth T3 70 central NB— Kenworth of South Florida 2019 Kenworth T3 70 Southern $69,664.00 2018 Kenworth T'3 70 Southern ..NB— Rush Track Centen of Florida 2018 Peterbilt 337 western $69,741.00 2019 Peterbilt 337 Western —NB-- Rush Truck Centers of Florida 2018 Petorbilt 337 Northern $69,741.00 2018 Paterbilt 337 Northern --NB— Rush Truck Centers of Florida 2019 Peterbilt 337 Centid $69,741.00 2018 Paterbilt 337 ccubw --NB— Palm Petabilt Truck Centers is 2018 Petarbilt 337 southern $69,969.00 2018 Peterbilt 337 Southern —I'M-- Tampa Track Center LLC 2018 Western Star 4700 Western $72,193.00 ALT-Four Star Freightliner 2019 Western Star 4700 Western $77,127.00 Tampa Truck Center LLC 2019 Western Star 4700 Northam $72,193.00 ALT-Four Star Freightliner 2019 Western Star 4700 Northern $77,127.00 Tampa Truck Center LLC 2018 Wastern Star 4700 Central $72,183.00 201 Western Star 4700 Central ..NB-- Tampa Track Center LLC 20 18 Western Star 4700 Southern $72,193-00 2019 Western Star 4700 Southern —NB— 654 Page 325 of 1019 Fai Uk l Z� , MR Xi CCKINTMS FLORIDA SHERIFFS ASSOCIATION & FLORIDA ASSOCIATION OF COUNTIES 30, DO LB GVWR CAB & CHASSISIDUAL REAR WHEEL),- 4X2 m.., SPECIFICATION #13 2018 Hino 339 201 -750( ) 20 19 Freightliner 18 International Durastar 2018 Kenworth7 2019 Peterbilt 337 2019 Western Star 4700 THE VOLLOMI'MG I Y S "BIC / I Coms or THE LISTED.VEHICLE 1. a.Diesel engine,minhnum 200 HP 2. a.Manufacturers standard automatic transmission(with PTO provision)minimum,or approved equivalent. b. 21,000 lb.rear c.All axles.synthetic lube. 3.--- RM ---- t-----:. a. rs standard power steering. b. is standard gouges. . QRUMM,: a.Air conditioning,factory installed. b. es standard tinted glass all around. c. U C is sum. d. Heavy duty rubberfloor covering insteadof carpet. e. es standard productionwill select color at time of order. f. o(2)per vehicle,single key loc4dng system,(each vehicle differently). 5. BA=IMMS; mounta.Dual i e mirrors must provide a fieldof vision for vehicles 102"width,and fbr to b. Convex mirrors1 standard c.Interior dome lights i left and right door activated switches. 6. a.Factory air brakes b. Anti-lock brake system ass Page 326 of 1019 . BSW I IR22.5(1 )or approved equivalent,fiont and rear. b. Oil bath hubs,with synthetic lube. S. SIS.ERANE,CAB: a.Minimum 30,000 lbs.GVWR. b. Cab&chassis only. c.Marmficturees standard colors, l a determined by individual cies. d. rs standard fixmt bumper,bright or painted. fronta.Factory tow hooks. E Fuel tank capacity, los minimum. g. Cab to center o - approximately. I CLOSURE: THE FLORXDh SHERIFFS ASSOCIATION WORKING IN CONJUNCTION WITH MUMACTURERS, VMMORS AND DISTRI33VTORS OF VEHICLES/EQUIPMENT DOSS THEIR BEST TO ENSURE MODEL NAMES, NMMMS AND CODES REPRESENT THE LATEST INFORMATION AVAXLABLE AT THE TIME THE BID QUOTE.PREPARED. IT IS RECOMMMDED THAT YOU CONFIRM THIS INFORNRTION WITH -THE ASOMED VZNDOR RZPMSZNTATXVZ AT THE TIM YOU ARE REQUESTING A 656 Page 327 of 1019 LIERwjl MV6A R WHEEL)FLOREDA SHERIFFS ASSOCIATION & FLOREDA ASSOCIATION OF COUNTIES 309000 LB GVWR CAB & CHASSIS (DUAL REAR - SPECIFICATION #13 2018 Freightliner Freightliner (Alternate Dealer Option) The s is contract comes withall the standard equipment as specified by the manufactureri made] vehicle c ' n(s)requirements which we included a a part of this contract's vehicle awarded by specification . CentralZONE: western Northern Southern BASE PRICE: $39,362.00 $39,362.00 , $39,362.00 While l Association i Association of Counties have attempted to identify and` clue those equipment items most often requested by participating agenciesr fall size vehicles,we realizei s and prefemoes am going to vary from agency to agency.In an pffirt to incorporate flexibility ho our program,we havis created specific add/dalete options which allow the purchaser to tailor the vehicle to their 'cul or needs. Ile following equipment delete and add options and their relatedvie ist you in approximating the total cost of the type v icl (s)you wish to order through this program.Simplye a cost of any of the following equipment items you wish deletedase unit r add the cost of any equipmentiterns you wish addeda unit cost to determinee approximate cost of the type vehicle(s)you wish to order. An official listing of all it prices should be obtained a appropriatee in your zone when preparing your order.Additional 1 s other d=those listed hem may be availablehowever,those listed must be honoredthe dealers in your zone at the stated prices. 702 Page 328 of 1019 VEHICLE: w( ) DEALER: Orlando Freightliner 1ando Freigbtliner OrlandoFreightliner 1 o Freightliner ZONE: western Northam Central Southern BASE PRICE: 3 ,362.00 $39X2.00 $39X2.00 $39,362.00 Order Code Deleft Options Ali Zones engineoas lieu of diesel NA tk provide s u witha engine-specify ($1,470.00) Provide 7 speed manual with base engine-specify NA Air brakes if compatible ' si sealswheel NA 746-998 AMTM stereo radio Std Satellite radio NA On-Star NA Pow T ) NA Order e l Zones ffoptions 4r�e to bra discounted below Manuftct=sx.' s Standard Retail ns P Pricincj (MSRP) or manufacturers published list price for any factory :d options. purchasers are encourage to negotiate pricing .fox options® Additional discounts for each add option shall be decided by please refer to the Contract Terseas and Conditions, the Vendor. Section 2.14 Option Pilcing. 101-21W i • Sian -specify 11,575. 0'E 288M MB 350ORM t12,424. t 101-21X ission a-specify 130HP MB 35 t1 .'oue101-23M s i 1 260HP ISL 35 $17,690-00 101- ' 'EngineArensmission upgrade-specify 1 3MHP ISL 3300 101-22R Engineh=smission upgrade-specify $19,168.00, 330HP ISL 350ORW� j EngineJtransmission upgrade-specify NA EngineAransmission upgrade-specify NA Enginettransmission upgrade-specify Bi-fuel model-specify A CNG prep-specify NA ri (discuss ) $67.959-00'1 320H ISW LPG ion(discuss ) 'A' Engine hour mew Std 703 Page 329 of 1019 VEHICLE: M2( ) Orlandoiner Orlando Freightliner Orlando FreigiAllner OrlandoFreightliner CentralZONE: western Northern Southem PRICE:BASE $39,362.00 $39,362.003 , 3 ,32. 00 Trans oil tamp mew Std Allison authorized synthetic oil,TES 295 or equiWent ) Std SW Premium hoses I1 206-192 1 Dual 45 gallon fuel tanks 21• DUAL SOSi Std t IAir dryers 477-006 1 moisture ejectors $79.00 1 11Drivercontrolled diffbiential.lack $736.00 NA Power in ,only 5 11 1 Poweri o 1 s $307.00' controlspew t It l NA 532-002 Telescopic 1 3' 1 746-1$ 1 AM/FM radio with single CD $ NA 537.001 Side air bags 1 $18.003K Third key1 1 400-101 1 4x4( a 2 . Model upgrade-specify Model upgrade- i NA 829-079 t Crew cab( ) $12,644-00' - 751Super cab( 4" ) $7,275.00 1 682-050 ` S1.752.00 7 1 optional chassis1 -specify 3 , 1 HEATEDBNGHT LIGHTED 7 1 -I 1 lc Aand 1 isequipment-specify 1 I 5 -1 11 Optional cab and chassis equipment-specify $551.00 AIR RIDE DRDM SEA T 1 5 1 Optional cab 1and chassis equipment-s 117- 00 AIR DE CAB Optional cab and chassis i t- i A 316-0351 Left-hand pillmounted "spotlight clearo 1 , a installed A Y 31 1 Left&right-bandpillar spotlight clearo bulb, i 1,31 . 01 FACWRYLYSTALLED Vent vi -stick-on le NA Rainshieldg-flange style NA Spray-in l' ' o,Linc-X or approved equivalent) NA 704 Page 330 of 1019 VEHICLE: AD(ALTIMNATE DEALERS) DEALER, Orlando FraisMiner Orlando Freishtliner Orlando Frdgbtliner Orlando Freightliner ® western Northern Central Southern BASE PRICE: $39,362.00 $39,362.00 $39,362.00 $39,362.00 TOOL BOX Knapbeide under body tool boxes or approved equivalent $805.00, 1 1 $124.00'i 74B-080 Fender or cowl mounted convex mirrors I 727-IAH I Airhom $100.00 1 $61.00 720-002/722-002 Safety it,fire extinguishers& 1 $450.001 -629-W Front stabilizer bars Rear shock absorbers NA 1: 163.00 622-IMG Auxiliary rear springs 210000 WITU HELPER SPRING $346.00 122-IHB Heated fuel water separator 002-002 Tractor brake package(30,000 GVWR only) $17,168-00 260HP ISB 350ORM FLIED FIFTH WHEEL TRAILER AZA AND EUC LINES Trailer towing package-specify NA $1,050.00 019-001 Trailer towing package for air operated trailer brakes AIR L1NES GLAD HANDS TO AND OF FWAAM I Trailer towing package for electric operated trailer brakes NA I $89.00 B25 Mud flaps 511-I F2 Poll size span tire $944.00 794-007 Jack and wheel wrench $369.00'i Nitrogen filled dres including spare tire NA $20.00', 311-001 Daytime running lights Immobilize daytime running lights Std 6132DS41 Knapbeide 6132 utift body or approved equivalent( i 94"CA) $10,275.00' 1 Heil 2-3 yd.dump bodywith manual growd control tarp or approved equivalent(requires $20,467-00" 1 1'3CY 1 94" )CAS20,335.00 10,SCY 5 yd.dump with manual ground control tam(requires 84"CA) 12STAKE 12 ft.flat stake body with 40"sides all around(requires 84"CA) $11,953.00' 12CONIR 12 ft.contractors dump with manual ground control tarp, 14"sides(requires 94"CA) $19,538.00 14STAKE 14 ft.flat stake body with 40"sides all around(requires 109"CA) $12,360.00 "sides(requires 109"CA) $22,966.00', 14CONTR 14&contractors dump with manual ground control tsM 14 $13,160.00' 16STAKE 16 ft.flat stake body with 40"sides all wound(requires 120"CA) $22,995.00 16CONIR 16 ft.contractors dump with manual ground control tarp, 14"sides(requires 120"CA) IBSTAKE 19 ft.flat stake body with 40"sides all around(requires 139"CA) $14,498 N.00A 19 ft.rollback wrecker with wheel lift(requires 120"CA) 20STAKE 20 ft.flat stake body with 40n sides all around(requires 156"CA) $14,515-00' 20VAN 20 it.van roll up door(requires 156"CA) $14,927.00 $15912.00 24VAN 24 ft.van roll up door(requires 186"CA) $14:966.00 24STAKE 24 ft.flat stake body with 40-sides all around(requires 186"CA) 705 Page 331 of 1019 VEHICLE: AD(ALMIRNATE DEALERS) DEALER: Orlando Freighdiner Orlando FraightlinerFreightliner PRICE:ZONE: Western Northern Central southern BASE $39,362.00 $39,362.00 $39,362.003 ,32. 00 TL3 ' optional body- i 1 $72,971.00 1 PETMMN DVD 1824 HARDOX TRASH BODYANDAD RS3 Optional body-specify $104,623.00 1 PETEMN D REAR STM ' y optional body-s i $69,273.00 PAC MW1 4 M4SH RODYANDAD BRUSH HAWG Optional body-specify $75,356.00'i BRUSH 94WG TRASH DUMP AND LOADER -s $105,962.00 BEROKAW' optional bodyFPS POTHOLE PAMWER CIMPER' Optional body-speci� $46,900.00' ALTICT 13'CHIP DUMP GS5738D Optional body-specif�►. $79,617.00' 38CYR1sCYCLING BODY ' optional body-speif $115,537.00' Ls A t Powder coating for utility body NA 108"cab to axle Incl. i 545-475 ' 120"cab to axle $391.00' 545-517' 13 11cab l 755. ' 545-565 115611 c 755. 1' 545-625 ISO"cab to axle $1,330.00' r 545-W 186"cab to axle $1,330.00' 342-582A 33,000 c .- ,5 speed automatic tranmission(3 ),or $27,192.00 1 approved equivalent-see optionalwheelbase �3 CU 3 t 342-582B ' '33,000 GVWR Pok.-minimum 230 1HP,5 speed 'c transmission( 5 ),or $26,472. approved equivalent-see optional wheelbaseprices P CUMMS33 1 I ' 3 ' '33,000 i 2 'c transmission( ), r 27,2 approved equivalent-see optional wheelbase prices 300HP CUMM 3 342- j u 2 'c transmission( 5 ), r $26,472.00' approved equivalent-see optionalwheelbase prices 300HP CUMMS 350ORDSt 400-10333,000 GVWR factory approved 4WD $38,596.00' 3OW CUAWNS 35UMRRDSA(8R1T0R 12K FRONT DRIYE2IK REAR wrrH DIFF LOCK 1 I 174WB ' 33,000 GVWR 1 $27,427.00' 1 " $27.90 1 1 CA 1 $27,545.00' I 33,000 GVWR 190-CA $28,560.001 7 Page 332 of 1019 I . M2(ALTERNATE ner DEALER- Orlando F F i 1 o i in Southern! l' Western Northern1 62-00 BASE PRICE: , $39,362.00 3 ,3 $29,560-001 1 33, l "CA 5 � $27,030.00" 5 1 l - I CLWAM 35 $29,379..00', , iGVWR and CA upgrade-specify 37000GVWR IL9 CUMMW 3500AM1 $30,129.001 390060VWR 1 GVWR and CA upgrade-specify L9 C'UM11/1NS 350ORW 1 NA QVWR and CA u -specifY NA GVWR and CA e-s i NA GVWR.and CA upgrade-specify NA GVWR and CA upgrade-Specify , GVWR.and CA e-specify1 $4,891-00 1JFTQATE1 1 2, lb.lift $6,49400 1', LHTMATE21 3,000 lb.lift gate ' 23000 TWKA WAY1 1 00 794-001 1 e l t j o if available 1 . 11 1 Auto a 50K-22 e i elf " ' c ,or $24,559-00! bumper approved equivalent II'. RY,OUnUGGM1 t 6 1 Auto Crane 6006EH electric hydraulic crane,boom support&chassis springs,or a $29, equivalent A UFO CAME 1 hydraulic , equivalent ' 0. HyDOUTRIGGERS Auto Crane 6406 hydraulic crane,reservoir,PTO and pump,boom support&chassis springs, iv ' Auto Crane 8406 hydraulic reservoir, u supportsr springs,or approved equivaleg1, I 721-0011 a -Factory installed NA Backup slam-Dealer installed Backup c . " ( c provide wide angle a of vision ma of vehicle)-Factory installed C 1 e 3. " ( me i 1 ! vision 1,35 .0 r 1 raw of vehicle)-Dealer Installed1 . HARDOX BODY 1 Optional equipment-specify UPGRADE TO W or KB20 BODY MATERIAL 1 1 11,715. ROUTE T i -specify UPGRADE00 TO TLJ OPnON 1 1+ 31 HDIND 1Optional equipment-specify1 BD PA TCHER ! 56 ' .00 1 VIPOR13RL Optionalequipment-s 1 S AY 1CY MR LOADRR1 707 Page 333 of 1019 VEHICLS: M2(ALTERNATE DEALERS) Orlando i lin 1ando Freightliner Orjan&FreightlinerFreightliner ZONE: Western Northern Central soulikern BASE PRICE: , $39,362.00 , 362.00 1 ' ' 1equipment- e . NEWAY20CYPMAR LOADER 1 $6200 i COBRA2 1 i -specify '1 ! NEWA Y COBRA 20CY BEAR LOADER1 ' ui 3® 1 WrATHm cAB upGAAM TO DRUSHHAWO OPTION 1 AERIAL� I Optional equipment-specify $134,943-001 ALTBC 35-ASML 1 � 1 LOADMASTEIU0 ' Optional equipment-speci $63,714.00 CY3 20CYPMR LOADERq LOADMASTER25 1 I equipment speci $64,079.00i 23C'YJMR LOADER OS5735D 1 Optional equipment-specify $77,071.00" GS PRODUCTS'35CYLOADBR 1 y $58,944.00'; optimalMO TANK I equipment-specify ' 2noGALLONWATER TANK?SARAYHE4DS JUAR SPRAY MR FRONT NA Optionalequipment-s optional equipment-specify NA optional equipment-specify NA TEMP 1 Temporary tag $3.00TRANSFER Transfer wdsting 1 1I � i of provide ) VARM ft AMATHANDG R1 1 NA 1 NEWTAG Now ( i , un ,ci ® c.) I Y IMaintenan ' 1 ` � C -specify Maintenance 1 - 1 NA NA Maintenance Plan-S i 1 Std BASE Warranty- i 1 [?YBARS MUM=MIES Warranty GNA specify NA wmwday-specify 1t1 ENGINE Diesel -specify1 Dien] -specify NA Diesel Warranty-Specify 708 Page 334 of 1019 Orlando i li r Inc. Blossom2455 S. Orange ►1 Apopka R. 32703 407-295-3846 ext 122 407-291-8408 fax 40 - 1- 7- 1 cell To Ill DartylCity Orlando i tli r is pleased to quote the following Freightliner 106 via the 2017-18Florida ri Association bid OFSA17-VEH1&0 Spec 913 $ 39p362.00 342-582B see t1 for fullllt26.,472.00 of specifications $104p623.00 Credit tbr mechanical controls in lieu Dual electronic controls <$50597.00> Total 164,860.00 Sincerely, Bob r nic Municipal Sales Orlando Freightliner Isuzu Thick 1 Page 335 of 1019 Prepared for: Prepared by. III Darty Bob Scharpnick City of Boynton Beach ORLANDO FREIGHTLINER 222 NE Oth AvenueL IL Boynton Beach.Fl. 3 .FIL 32703 Phone:501-7424215 hon : 72 SPECI I Deb Ccde Description „11 „,„ rl IM L-1 2 L-1 ( 1 ) Data Version L- 01 SPECPR021 DATA RELEASE VER 001 Interior Convenience/Driver Retention PacMge 0 INTERIOR IPACKAGE Vehicle Conu ; Ion 001-172 M2 100 CONVENTIONALCHASSIS 004-218 2019 MODEL YEAR SPECIFIED 002-004 T BACK AXLE TRUCK 019-002 STRAIGHT TRUCK PROVISION 003-001 LH PRIMARYI LOCATION General Service 1 FI 1 DOMICILED.USA 50 STATES(INCLUDING CALIFORNIA AND CARB OPT-INSTATES) PICKUP AND DELIVERY/SHORTL SERVICE A84-IOM GOVERNMENT BUSINESS AA4-003 DRY BULK COMMODITY 2 I :1 (ALL)OF THE TIME,I TRANSIT,IS PPAVED ABI-006 1 SMOOTH CONCRETE OR ASPHALT PAVEMENT MOST SEVERE IN-TRANSIT( I ) ROAD SURFACE 99"91 MEDIUM TRUCK AGO-99D EXPECTED FRONT L ( )LOAD: 12000.0 T DRIVEASS-99D EXPECTED REAR ( )LOAD: 21000.0 lbs Application Vamlon 9.2.510 - t 11/1512017 :07 AM Date Ion PRLASM.001 City of Boyftn Beach 2D19 RS3 Page 1 of 1 Page 336 of 1019 Prepared for: Prepared by: Bill Darly Bob Scharpnick City of Boynton Beach ORLANDO FREIGHTLINER 222 NE ft Avenue 2485 S.ORANGE BLOSSOM TRAIL Boynton Beach,FIL 33425 APOPKA,Fl. 32703 :5 1-7 15 Phone:4072053846 Date Code Ddocriptlon ...... ...................................... A83-GOD EXPECTED GROSS VEHICLE WEIGHT CAPACITY : 3=0.0 lbs Truck Service AA3-005 FLATBED/PLATFORM/STAKE BODY AF3-100 PETERSEN INDUSTRIES AF7-99D EXPECTED BODY/PAYLOAD CG HEIGHT ABOVE FRAME")WINCHES: 32.01n Engine 101-21X CUM 90.7 300 HP Q 28DO RPM,2600 V. 660 LB/FT C 1600 RPM Electronic Parmetem 79"75 75 MPH ROAD SPEED LIMIT 79B-000 CRUISE CONTROL SPEED LIMIT SAME AS ROAD SPEED LIMIT 7OK-011 PTO MODE ENGINE RPM LIMIT-14 RPM 7OL- 1I PTO MODE THROTTLE OVERRIDE-LI IT TO 1400 RPM 7OM-001 PTO MODE BRAKE OVERRIDE-SERVICE BRAKE APPLIED 7OP-002 PTO RPM WITH CRUISE SET SWITCH-700 RPM 790-003 PTO RPM WITH CRUISE RESUME SWITCH RPM 7GS-007 PTO MODE CANCEL VEHICLE SPEED- 7 7 7OU-007 PTO GOVERNOR RAMP RATE-250 RPM PER SECOND 79w-001 ONE REMCFTE PTO SPEED 79X-012 REMOTE PTO SPEED I SETTING-1 RPM 8OF-001 AUTOMATIC MAINTENANCE MONITOR WITH ALERT AT 5%OF INTERVAL REMAINING OOG-002 PTO MINIMUM RPM-700 BOJ-002 REGEN INHIBIT SPEED THRESHOLD-6 MPH Engine Equipment 99"17 2016 ONBOARD DIAGNOSTICSi2010 EPAICARB/F I NAL GHGI 7 CONFIGURATION 9913-009 2008 CARB EMISSION CERTIFICATION-CLEAN IDLE(INCLUDES aK4 INCH LABEL ON LEFT SIDE OF HOOD) 1312-001 STANDARD OIL PAN 105-001 ENGINE MOUNTED OIL CHECK AND FILL 133-004 ONE PIECE VALVE COVER 014-099 SIDE-OF HOOD AIR INTAKE WITH FIREWALL MOUNTED DONALDSON AIR CLEANER Appllcffdon Version 9.2.510 --m-0--------------------�"k "i'lowmiffinam'- 11/1512017 6:07 AM f't Data Venslon L-1 .009 INIMM City of Boynton Beach 2019 RS3 19—m—n—aw—V Page 2 of 13 Page 337 of 1019 Prepared r: Prepared by: Bill Derty Bob Scharpnick City of Boynton Beach ORLANDO FREIGHTLINER 222 NE 91h AvenueL IL Boynton Beach,FIL 33425 APOPKA,FIL 32703 :561-742-6215 Phon : 7 Date Code Description 124-1 D7 DR 1V ISO A I QUADRAMOUNT PAD ALTERNATORITH REMOTE BATTERY VOLT SENSE - -1 DS ( )ALLIANCE L 1131,GROUP 31,12L MAINTENANCE1 9DO OCA THREADED BATTERIES,STUD ONLY 290-017 BATTERY BOX FRAME MOUNTED 28"01 01 A JUMPERS 1 SINGLE BATTERY BOX FRAME MOUNTED L SIDE UNDER 291-017 WIRE WITH ADDITIONALFGROUND RETURN 01 NON-POLISHED BATTERY BOX COVER 107-032 CUMMINS C 18.7 CFM COMPRESSORITH INTERNAL 106-002 STANDARD MECHANICAL AIR COMPRESSOR GOVERNOR 131-013 I COMPRESSOR DISCHARGELINE 1 ELECTRONIC I INTEEGRAIL WARNING PROTECTIONDERATE 128-070 CUMMINS U T BRAKE INTEGRAL WITH VARIABLE GEOMETRY TURBOF SWITCHDASH 016-IC3 RH OUTBOARD UNDER STEP MOUNTED HORIZONTAL A ASYSTEM ASSEMBLYITH RH HORIZONTALT II' 28F-002 ENGINE AFTERTREATMENTDEVICE, AUTOMATIC OVER THE ROAD REGENERATION REGENERATIONAND DASH MOUNTED REQUEST SWITCH 239-001 STANDARD EXHAUST SYSTEM LENGTH 237 HORIZONTAL TAILPIPE 23U-001 6 GALLONDIESEL EXHAUST FLUID 3ON-003 100 PERCENT DIESEL EXHAUST FLUID FILL LH MEDIUMA I L EXHAUST FLUID TANK LOCATION 2 7 STANDARD DIESEL EXHAUST FLUID MOUNTING 43Y-001 STANDARD DIESEL EXHAUST FLUID TANK CAP 273-035 HORTON 0 FRONTAL AIR ONIOFF ENGINE FAN CLU AUTOMATIC CONTROL WITH DASH SWITCH AND INDICATOR LIGHT.NON ENGINE MOUNTED 110-003 CUMMINS I L FILTER '11113-0011 FULL FLOW OIL FILTER Application Vemlon 9.2.51011/1 017 :07 A Date Ve Ion L-1 001 0-0—W, City of Boynton Beach 2019 R83 Page 3 of 13 Page 338 of 1019 Prepared for. Prepared b)r. Bill Darty Bob Scharpnick City of Boynton Beach ORLANDO FREIGHTLINER 222 NE M Avenue 2455 S.ORANGE BLOSSOM TRAIL Boynton Beach,FL 33425 APOPKA,FIL 32703 :5 1-7 15 Phon e:4072053846 Dim code Description 2 a 950 SQUARE INCH ALUMINUM RADIATOR 103-039 ANTIFREEZE TO-34F,GAT(NITRITE AND SILICATE FREE)EXTENDED LIFE COOLANT 171 LUE STRIPE COOLANT HOSES OR EQUIVALENT 172-001 CONSTANT TENSION HOSE CLAMPS FOR COOLANT HOSES 27MIS RADIATOR DRAIN VALVE 1SS-002 LOWER RADIATOR GUARD 134-001 ALUMINUM FLYWHEEL HOUSING 1324)D4 ELECTRIC GRID AIR INTAKE WARMER 155-057 DELCO 12V 29MT STARTER WITH INTEGRATED MAGNETIC SWITCH Transmission U2-582 ALLISON 3000 RDS AUTOMATIC TRANSMISSION WITH PTO PRO%ASION Transmission Equipment 343-320 ALLISON VOCATIONAL PACKAGE 165- AVAILABLE ON 3000/4000 PRODUCT FAMILIES WITH VOCATIONAL MODEL RDS 8413-012 ALLISON VOCATIONAL RATING FOR ON/OFF HIGHWAY APPLICATIONS AVAILABLE WITH ALL PRODUCT FAMILIES 84C-022 PRIMARY MODE GEARS,LOWEST GEAR 1, START GEAR 1,HIGHEST GEAR 5,AVAILABLE FOR 30004000 PRODUCT FAMILIES ONLY 84D-022 SECONDARY MODE GEARS,LOWEST GEAR 1, START GEAR 1,HIGHEST GEAR 5.AVAILABLE FOR 3000/4000 PRODUCT FAMILIES ONLY 64E-000 PRIMARY SHIFT SCHEDULE RECOMMENDED BY DTNA AND ALLISON,THIS DEFINED BY ENGINE AND VOCATIONAL USAGE 84F-000 SECONDARY SHIFT SCHEDULE RECOMMENDED BY DTNA AND ALLISON,THIS DEFINED BY ENGINE AND VOCATIONAL USAGE 840-000 PRIMARY SHIFT SPEED RECOMMENDED BY DTNA AND ALLISON.THIS DEFINED BY ENGINE AND VOCATIONAL USAGE 84H-000 SECONDARY SHIFT SPEED RECOMMENDED BY DTNA AND ALLISON,THIS DEFINED BY ENGINE AND VOCATIONAL USAGE 84L-000 LOAD BASED SHIFT SCHEDULE AND VEHICLE ACCELERATION CONTROL RECOMMENDED BY DTNA AND ALLISON.THIS DEFINED VOCATIONAL USAGE AppllcaUVerson VersPRL-ion 9.2.001,510 11115/2017 8:07 AM Date ion 16MC City of Boynton Beach 2019 RS3 Page 4 of 13 Page 339 of 1019 Prepared for Prepared by., Bill Darty Bob Scharpnick City Of Boynton Beach ORLANDO FREIGHTLINER 222 NE 9th Avenue 2455 S.ORANGE BLOSSOM TRAIL Boynton Beach,FL 33426 APOPKA,FL 32703 e:5 1-7 1 ne:4072953846 Data Code Description 84N-000 NEUTRAL AT STOP-DISABLED,FUELSENSE- DISABLED 84U-000 DRIVER SWITCH INPUT-DEFAULT-NO SWITCHES 84V408 TCU-DIRECTION C CONFIGURED 84M-998 TCU-PUMP MODE OPTION NOT CONFIGURED 858-ow TCUI-RANGE INDICATION NOT CONFIGURED 353-022 VEHICLE INTERFACE WIRING CONNECTOR WITHOUT BLUNT CUTS,AT BACK OF CAB 34C-MI ELECTRONIC TRANSMISSION CUSTOMER ACCESS CONNECTOR FIREWALL MOUNTED 362-035 CUSTOMER INSTALLED CHELSEA 277 SERIES PTO 363-001 PTO MOUNTING.LH SIDE OF MAIN TRANSMISSION 341 18 MAGNETIC PLUGS,ENGINE DRAIN. TRANSMISSION DRAIN,AXLE(S)FILL AND DRAIN 345-003 PUSH BUTTON ELECTRONIC SHIFT CONTROL. DASH MOUNTED 97G-OD4 TRANSMISSION PROGNOSTICS-ENABLED 2013 370-015 WATER TO OIL TRANSMISSION COOLER,IN RADIATOR END TANK 346-003 TRANSMISSION OIL CHECK AND FILL WITH ELECTRONIC OIL LEVEL CHECK 3ST-001 SYNTHETIC TRANSMISSION FLUID(TES-295 COMPLIANT) Front Axis and Equipment 400-IAS DETROIT DA-F-12.0-3 12.000#FF 171.5 KPI13.74 DROP SINGLE FRONT AXLE 402-020 MERITOR 15X4 Q+CAM FRONT BRAKES 403-M NON-ASBESTOS FRONT BRAKE LINING 419-023 CONMET CAST IRON FRONT BRAKE DRUMS 09-006 FRONT OIL SEALS 408-001 VENTED FRONT HUB CAPS WITH WINDOW. CENTER AND SIDE PLUGS-OIL 418-022 STANDARD SPINDLE NUTS FOR ALL AXLES 405-002 MERITOR AUTOMATIC FRONT SLACK ADJUSTERS 536-050 TRW THP-60 POWER STEERING 539-003 POWER STEERING PUMP 534-015 2 QUART SEE THROUGH POWER STEERING RESERVOIR 4OT-002 SYNTHETIC 75W-90 FRONT AXLE LUBE Application Version 9.2.510 11/1&2017 8:07 AM Date Vemlon PRL-16M.001 City of Boynton Beach 2019 RS3 Page 5 of 13 Page 340 of 1019 Prepared for: Prepared by. III Darly Bob Scharpnick City of Boynton Beach ORLANDO FREIGHTLINER 222 NE ft Avenue5 S.ORANGE BLOSSOMIL Boynton Beach,FL 33425 APOPKA,FL 32703 Phone:561-7 1 Date Code Description Front Suspension 620-IFO 12,0000 DUAL TAPERLEAF FRONT SUSPENSION 19-005 MAINTENANCE FREE RUBBER BUSHINGS SUSPENSIONFRONT 621-1408 NO FRONT SUSPENSION I OPTIONS 410-001 FRONT SHOCK ABSORBERS Rear Axis and Equipment 420-ICS DETROIT - 1. 21,0009 RSERIES SINGLE 421-391 3.91 REAR AXLERATIO 1 IRON REAR AXLE CARRIERI AXLE HOUSING 386-070 MXL 17N MERITORLUBE MAIN DRIVELINE I FULL ROUND YOKES 393-998 NO DRIVELINE 0 MERITOR 1SPIDER DOUBLEANCHOR,FABRICATED SHOES NON-ASBESTOS433-002 LINING 434-012 BRAKE CAMS AND CHAMBERS ON REAR SIDE DRIVEOF ( ) 451-023 T CASTI 440-008 REAR IL SEALS 426-100 A ISTOP D LONGSTROKE 1-DRIVE AXLE SPRINGI CHAMBERS 428-002 MERITOR AUTOMATIC K ADJUSTERS 1 TI 7OW-90 REAR AXLELUSE Rear;Suspension 622-001 23,000#FLAT LEAF SPRINGSUSPENSION RADIUSWITH 621-001 SPRING SUSPENSION-NO AXLE SPACERS 431-001 STANDARD AXLE SEATSIN AXLE CLAMP GROUP 623-005 FORE/AFT L RODS Brake System 01 AIR BRAKE PACKAGE 4M100 WABCO 4S14M ABS WITHOUT TRACTION CONTROL 871-001 REINFORCED NYLON,FABRICIWIRE BRAIDI AIR LI Applicaflon Version 0.2.510 a '"' 11115/2017 :0 Date Version PRL-16M.001 � `��� I �� City of Boynton 201 3 1 Page 341 of 1019 Prepared r; Prepared by: III Derty Bob Scharpnick City of Boynton Beach ORLANDO FREIGHTILINER 222 NE 9th Avenue 2455 S.ORANGE BLOSSOMTRAIL Beach,Boynton FL 33425 APOPKA,FIL 32703 581-742-6215 on Data Code Description 1 FIBER BRAID PARKING 412-001 STANDARD BRAKE SYSTEM VALVES 4OD-002 STANDARD AIR SYSTEM PRESSURE PROTECTIONSYSTEM 1 U.S.FRONT BRAKE VALVE 432-003 RELAY VALVE I I CRACK PRESSURE. NO REAR PROPORTIONING VALVE 480-083 WABCO SS-1200 PLUSWITH INTEGRAL 479-012 AIR DRYER MOUNTED UNDER HOOD 1 STEEL AIR BRAKE RESERVOIRS -0 V-2 AUTO DRAIN VALVE IHEATER ON ALL TANK(S ) T Iler Connections 335 UPGRADED CHASSISULTI L 32A,002 UPGRADED BULKHEADULTI L I L-W8 NO HIGH CURRENT TRAILERIBODYCABLE Wheelbase'&Frame 545-402 4025MM(158 INCH)WHEELBASE 100 11 -1 1 0-3/16 INCH STEEL FRAME ( .7 10.1 INCH)12 I 552-030 1 (63 INCH)REAR FRAME OVERHANG OVERHANG55W-000 FRAME 1 INCH TO 70 INCH ACB-09D CALVD BACK OF CAB TO REAR SUSP C41-(CA): 92.45 In CALCULATED SUSPENSIONREAR L( ): 89.45 In L - L: 250.3 SPACE AVAILABLEC . 92.45 In F IDE: 95.29 In FSS-ORH CALCULATED FRAME SPACE RH SIDE: I 553-001 SQUARE END OF FRAME 1 FRONT CLOSING 1 STANDARD WEIGHTENGINE 1 STANDARD MIDSHIP#1 ) 572-001 STANDARD REARMOST CROSSMEMBER 01 STANDARD SUSPENSION Chassis Equipment Application Version .2.510I 1111 017 :07 Date Version PRL-16M.001cc City of Boynton 201 N 3 ° Page 7 of 13 Page 342 of 1019 Prepared for: Prepared by. Bill Darty Bob Scharpnick CIty of Boynton Beach ORLANDO FREIGHTLINER 222 NE 91h Avenue 2455 S.ORANGE BLOSSOM TRAIL Boynton Beach,FL 33425 APOPKA.Fl. 32703 Phone:501-742-6215 Phons.4072953846 D4ft Code Description ...................... 5WIAP THREE-PIECE 141 PAINTED STEEL BUMPER WITH COLLAPSIBLE ENDS 65"01 FRONT TOW HOOKS- 7 1 74-001 BUMPER MOUNTING FOR SINGLE LICENSE PLATE 58&024 FENDER AND FRONT OF HOOD MOUNTED FRONT MUDFLAPS 551-007 GRADE 8 THREADED HEX HEADED FRAME FASTENERS 489-M NO TIRE PRESSURE CONTROLISENSOR FuelTanks 204-215 50 GALLON/189 LITER SHORT RECTANGULAR ALUMINUM FUEL TANK-L 218-005 RECTANGULAR FUEL TANK(S) 215-005 PLAIN ALUMINUM/PAINTED STEEL FUELIHYDRAULIC TANK(S)WITH PAINTED BANDS 212-007 FLTAN ( )FORWARD 654-001 PLAIN STEP FINISH 20"01 FUELTANKCAP(S) 122-IJ2 DETROIT FUELMATER SEPARATOR WITH WATER IN FUEL SENSOR AND HAND PRIMER 216-020 EQUIFLO INBOARD FUEL SYSTEM 202-016 HIGH TEMPERATURE REINFORCED NYLON FUEL LINE Tlres 093-1V4 CONTINENTAL HSR2 11 .514 PLY RADIAL FRONT TIRE 094-1V4 CONTINENTAL HSR2 11 2.514 PLY RADIAL REAR TIRES Hubs 41&050 CONMET PRESET PLUS PREMIUM IRON FRONT HUBS 460-060 CONMET PRESET PLUS PREMIUM IRON REAR HUBS Wheels 502-524 MAXION WHEELS 90541 22.6X8.251 HU PILOT 6.20 INSET 2-HAND STEEL ICF WHEELS 505-524 MAXION WHEELS 90541 2 . .25 1 B PILOT 2-HAND STEEL DISC REAR WHEELS 5OW-998 NO-RI TIRE PRESSURE SENSOR 46&011 FRONT WHEEL MOUNTING NUTS ftficaflon Version 9.2.51011/15120178:07AM Date Version PRL-16M.001 C-0—m-N=m C4ty of Boynton Beach 2011)RS3 Page 8 of 13 Page 343 of 1019 Prepared for: Prepared br. Bill Darty Bob Scharpnick City of Boynton Beach ORLANDO FREIGHTLINER. 222 NE 9th Avenue 2455 S.ORANGE BLOSSOM TRAIL Boynton Beach,FL. 33425 APOPKA,FL 32703 Phone:561-742-6215 Phona:4072953840 Deft.Cods Description 497-011 REAR WHEEL MOUNTING NUTS Cabs rior 829-071 106 INCH BBC FLAT ROOF ALUMINUM CONVENTIONAL CAB 650-008 AIR CAB MOUNTING 0484)D2 NONREMOVABLE BUGSCREEN MOUNTED BEHIND GRILLE 678-001 LH AND RH GRAB HANDLES 046-000 PAINTED PLASTIC GRILLE e5X_OO1 ARGENT SILVER HOOD MOUNTED AIR INTAKE GRILLE 644-004 FIBERGLASS HOOD 727-IAF SINGLE 14 INCH ROUND HADLEY AIR HORN UNDER LH DECK 726-002 DUAL ELECTRIC HORNS 72&001 SINGLE HORN SHIELD 057-1 CV DOOR LOCKS AND IGNITION SWITCH KEYED THE SAME WITH(4)KEYS 575-001 REAR LICENSE PLATE MOUNT END OF FRAME 312-043 INTEGRAL HEADLIGHTIMARKER ASSEMBLY 302-001 (5)AMBER MARKER LIGHTS 311-001 DAYTIME RUNNING LIGHTS 29"01 INTEGRAL STOPITAIUBACKUP LIGHTS 300-015 STANDARD FRONT TURN SIGNAL LAMPS 7BG DUAL WEST COAST MOLDED4N COLOR HEATED MIRRORS 797-001 DOOR MOUNTED MIRRORS 795-001 1a2 INCH EQUIPMENT WIDTH 7AP LH AND RH 8 INCH MOLDED-IN COLOR CONVEX MIRRORS MOUNTED UNDER PRIMARY MIRRORS 72MI STANDARD SIDEIREAR REFLECTORS 677-016 DUALL L CAB ENTRY STEPS ON BOTH SIDES 275-061 ELECTRIC HORN WARNING SYSTEM FOR PARK BRAKE NOT SET WITH DOOR OPEN AND ALL IGNITION KEY POSITIONS 768-043 63X14 INCH TINTED REAR WINDOW 861-003 TINTED DOOR GLASS LH AND RH WITH TINTED NON-OPERATING WING WINDOWS 654-011 RH AND LH ELECTRIC POWERED WINDOWS 063-013 TINTED WINDSHIELD Application Version 9.2.510 Date VersIon PRL-16M.001 Jf 11/1512017a:07AM City of Boynton Beach 2019 RS3 Page 9 of 13 Page 344 of 1019 Prepared for: Prepared b3m. III Darty Bob Scharpnick City of Boynton Beach ORLANDO FREIGHTLINER 222 NE 9th Avenue 2455 S.ORANGE BLOSSOMTRAIL Boynton Beach,Fl. 33425 APOPKA,FL 32703 Phone:561-742-6215Phone:4072953846 Data Code Description 659-019 2 GALLON WINDSHIELDRESERVOIR WITHOUT FLUID LEVEL INDICATOR, MOUNTED Chi Interior 707-IAK OPAL GRAY VINYLINTERIOR 13 MOLDED PLASTICL 013 MOLDED PLASTIC DOOR PANEL 772-006 BLACK MATS WITH SINGLEINSULATION 785-001 DASH MOUNTED ASH TRAYS AND LIGHTER 69"10 IN DASH STORAGE BIN 742-007 (2)CUP HOLDERS H 680-006 GRAY/CHARCOAL r DASH 800-004 SMART ITCH EXPANS.ION MODULE 0 2-1 L .FIRE EXTINGUISHER 700-002 HEATER, F CONDITIONER 701-001 STANDARD HVAC.DUCTING 703-005 MAIN HVAC CONTROLS WITHCI SWITCH 170-015 T HEATER PLUMBING 13 (1)DENBO HEAVY DUTYA (1)SANDEN COMPACT REFRIGERANT COMPRESSORS 702-002 BINARY L, -1 739-033 STANDARD INSULATION 2S5 1 SOLID-STATE I IT PROTECTION AND FUSES 260-007 12V NEGATIVEL I L SYSTEM a24-011 DOME DOOR ACTIVATED LH AND RH.DUAL READINGLIGHTS,FORWARD 5 LH AND RH ELECTRICLOCKS 284-023 (1)12 VOLT POWER SUPPLYIN DASH 722-002 TRIANGULAR REFLECTORSWITHOUT 756-14 IC HIGH BACK AIR SUSPENSIONDRIVER SEAT WITH MECHANICAL LUMBAR AND INTEGRATED HIEXTENSION 760-235 2 MAN TOOL BOX MIDSUSPENSION PASSENGER T 711 LH AND RH3 L DOOR PANEL ARMRESTS 7 L WITH VINYL INSERT DRIVERAT 761-036 VINYL WITH VINYL INSERT PASSENGER SEAT 763-101 BLACK SEAT BELTS 532-002 ADJUSTABLE TILT AND TELESCOPING STEERINGLU Application Vemlon 9.2.510 - - 11/16/2017 :07 AM Dalls Version PL-1 1 City of Boynton Bead 2019 RS3 Page 10 of 13 Page 345 of 1019 Prepared repared III .. b ni . City of Boriton Beach ORLANDO FREIGHTLINER 222 NE h Avenue 2455 S.ORANGE BLOSSOMTRAIL BoyMon Beach,FL 33425 APOPKA,FL 32703 Phone:561-742-6215 hone: Data Code Descripillon _.� 15 IS I ( )STEERING WHEEL DRIVER765-002 INTERIOR U VISORS Instruments$Controls 732-004 GRAY DRIVERINSTRUMENT PANEL 7 INSTRUMENT PANEL L-005 ENGINE REMOTE INTERFACE INTERLOCKS 870-001 BLACK GAUGE BEZELS 001 LOW AIRINDICATOR LIGHT AND AUDIBLE 840-002 2 INCH I PRESSURE 108-025 INTAKE MOUNTED MR RESTRICTION INDICATOR WITHGRADUATIONS 149-013 ELECTRONIC CRUISECONTROL SWITCHESIN LH SWITCH PANEL 155-007 KEY OPERATED IGNITION ITCH AND INTEGRAL START POSITION;4 POSITION OFF/RUNISTARTIACCESSORY 157-007 MANUAL REMOTE ENGINET IT PTO RE-ENGAGE 11-042 ICU3S,1 iSPLAY WITH DIAGNOSTICS,25 LED WARNINGS AND DATA LINKED 1OU38 HEAVY DUTY ONBQARD DIAGNOSTICS INTERFACE CONNECTOR LOCATED L L DASH 1 2 INCH ELECTRICFUEL GAUGE 148-073 I INTERFACE THROTTLE lemol ENGINE REM&E INTERFACE CONNECTOR A BACK OF CAB a56-001 ELECTRICAL ENGINETEMPERATURE GAUGE 5 TRANSMISSION OIL TEMPERATURE INDICATOR LIGHT 17 ENGINE AND TRIP INTEGRAL WITHINIDISPLAY -073 (1)DASH MOUNTED PTO SWITCHWITH INDICATOR LAMP PARK BRAKE AND NEUTRAL INTERLOCK CUSTOMER INSTALLED 738-998 NO LANE DEPARTURE WARNING SYSTEM 852-002 ELECTRIC ENGINE OILPGAUGE 7 1 OVERHEAD INSTRUMENT L Application Version .2.510 11/16/2017 :07 AM Date Version PRL-IOM.001 City of Boynton Beach 201911 of 1 Page 346 of 1019 Prepared r• . Bill c ni Cky f Boynton Beach ORLANDO FREIGHTILINER 222 NE ft Avenue 2455 S.ORANGE BLOSSOMIL , L 33425 APOPKA, L 32703 Phone:561-742-8215 5 Data Code Deacw1pillon 01 SMARTPLEX HUB MODULEI ITCH MOUNTING,DRIVERI L SWITCHL T ) 746-115 ALIYFMNVB WORLDTUNER RADIOIT BLUETOOTH AND USB AND AU)(ILIARY INPUTS, J1839 747-001 DASH MOUNTED RADIO 750-002 ( )RADIO SPEAKERS IN CAB 753-001 L ROOF 810-027 ELECTRONIC MPH SPEEDOMETER WITH WITHOUTSECONDARY KPH SCALE, ODOMETER 817-001 STANDARD VEHICLE 12.001 ELECTRONIC 3000 RPM TACHOMETER a13-99s NO VEHICLEIT BDI-998 NO DETROITSERVICES 1-998 NO ZONAR SERVICES 1 IGNITION I CONTROLLED ISTOP LATCHING I 44V-OM BOOM OUT OF STOW SMARTPLEXINDICATOR LAMP 838-015 DIGITALLTA I Y INTEGRAL WITH DRIVERk Y 600-006 SINGLE I WINDSHIELD I WITH DELAY 304-001 MARKER LIGHT SWITCH INTEGRAL WITH HEADLIGHT SWITCH 882-018 ONE VALVE PARKING DASH VALVE L AUTONEUTRAL WARNINGINDICATOR 299-013 LF CANCELING TUiRN SIGNALITC H DIMMER, I I HANDLE 29"39 INTEGRAL ELECTRONIC TURN SIGNAL FLASHER WITH HAZARD LAMPS OVERRIDING STOP LAMPS Seg-998 NO MISCELLANEOUS Design PAINT:065-000 ONE SOLID COLOR Color COLOR980-SFS CAB .LOOOSEB WHITELI 986-020 BLACK,HIGH SOLIDS LCHASSIS PAINT Applicadon Version 0.2.510 11/1512017 :07 AM Date Version PRL-16M.001 City of Boynton Beach 2019 RS3 -` 12 of 1 Page 347 of 1019 Prepared lbr: Prepared by: Bill Darty Bob Scharpnick City of Boynton Beach ORLANDO FREIGHTLINER 222 NE 9th Avenue 2455 S.ORANGE BLOSSOM TRAIL Boynton Beach.FL 33425 APOPKA,FL 32703 Phone:551-742-6215 Phone:407293380 Onto Code Description ........................................... 9SK-998 NO FUEL TANK CABINET PAINT 902-972 POWDER WHITE(NOOOGEA)FRONT WHEELSIRIMS(PKWHT21,TKWHT21,W,T`W) 95"72 POWDER WHITE(NODOSEA)REAR WHEELSIRIMS(PKWHT21.TKWHT21,W,TW) 964-GZ7 BUMPER PAINT:FP24812 ARGENT SILVER DUPONT FLEX ga3-003 STANDARD E COAT/UNDERCQATING CertificalIon I Compliance OW001 U.S.FMVSS CERTIFICATION,EXCEPT SALES CABS AND GLIDER KITS Sewndary Fry Options ma-001 0ORPORATE PDI CENTER IN-SERVICE ONLY Dealer Installed Options Wolght Weight Front Rear RS3 PETERSEN INDUSTRIES RS3 WITH a 0 MECHANICAL CONTROLS Total Dealer Installed Options 01 01 Applicatim Version 9.2.510 Data VersIon PRL-1 SM.001 11/15020178:07AM City of 2019 RS3 Page 13 of 13 Page 348 of 1019 Quote quats No quate Date Page RS3 Rear Steer E � w Dal To ship to PETERSENINDUSMES,INC. PETERSEN IN 0 SR 60 WEST 4000 SR 60 WEST LAKE WALES,FL 33839 LAKE WALES,FL 3 us us Customer No Stepan Payment twnlx 2861 19 Net 30 Lac PPDICDL shipi 03 DRIVE AWAe .9. P, orderedQtV LION ram Me Unkprice Disc ftwGDELlVSRY PRICE NOr IN10LUDED. REQUEST DELIVERY QUOTE WHEN D USER 1.00 EA LOADER 90,977.00 AS CONFIGURED 1. (L'LIISM HEAVY DUTY SWING NOTOR 1. 00 1.00 EA 11LIGn 1® KING 0 E 00 1.00 EA 07.10SOOD1 .00 L.00 EA 1105 Has HOSE VALVE BANK 1• 00 L.00 ST 10.97 WL (1 EACH SIDE OF BOOM) 1.00 rA 12.36 HDHD CONTROL BOX 1 ENGINEOOTHROTRZ HILL&HORN 1.00 EA 12.02TP1. TANDEM P IN LIEU Cr SINGLE 00 1E amp 1.00 FA 11 LOADER SINGLE COLOR PI CMANGE 1.00 1.00 EA O.RS3 MODEL R93 BASE LOADER 1. 00VJCLUDI!S CHASSIS 6 1. 01.12 INS 1 .00t 1.00 EA 12. IM i GAUGE DISPLAY 1. 00 FOR RS3 1. 11243C1 I MUST ALSO USE 1 Signature Date Page 349 of 1019 a°I-la s�y .aux b aAWOL COX WIMS , y A:, FLOREDA SHERIFFS ASSOCIATION & FLOREDA ASSOCIATION OF COUNTIES Name of Dealership Type of Vehicle Zose Unit Price 30,090 LB GYAR CAB& TRUCKMAX,INC. 2019 Hino 339 Western $60,749.00 Rush of Florida21ino 338 Western $62,940.00 . 2019 Hino 3 39 Northern ,749.00 ALT-Rush Truck Centers of Florida 2019 i 3 $62,940.00 . 2019 FEno 339 Central 0,749.00 ALT-Rush Truck of Florida1 no 338 Central $62,940.00 TRUCKMAX,INC. 2019 Hino 338 Southern $60,749.00 ALT-Rush Truck Centers of Florida2019 o 339 Southern $62,940.00 Coggin201 -750 7 ) western $47,109.00 ALT-Palmetto Ford Trucks,Inc. 2019 F-75 } Western $47,900.00 Coggin Ford 2019F-750 } Northern $47,109-00 ALT-Palmetto Ford Track Sales,Inc. 201 -750 ) Northern S47,800.00 Coggin Ford 2018 Fordf-750 7 ) Central $47,109.00 Pahnetto Fordc es,Inc. 201 - ) Central $47,900.0 Coggin 1 0 -750 } Southern $47,109-00 ALT-Palmetto Ford Truck Sales,Inc. 20 19 F -750( ) Southern $47,800.00 Lou Bachrodt Freightliner 01 i tlinr M2 *Western $35,750.00 ALT-Orlando Freightliner 2 18 Freightliner M2 western $39,362.00 Lou Bachrodt Freightliner 20 19 Freightlinera $35,750.00 Orlandoi tli 20 18 Rraightfiner $39,362.00 Lou Bachrodt Freightliner 2018 Freightliner $35,750.00 Orlando i tlin 2018 i i $39,362.00 Lou Bachrodt Freightliner 2019i i $35,750.00 Orlando Freightliner 201 $39,362.00 `Maudlin Internationalc 2018 International Durastar 62,700.00 2019 International — Maudlin International Trucks 2019 ti al Durastar Northern $61,700.00 653 Page 350 of 1019 2018 International Durastar Northam .-I'M— SUN STATE DnIRNATIONAL TRUCKS 2019 International Durastar central $61,940.00 Maudlin Intemabonal Trucks 2018 International Durastar Central $61,900.00 Rechfien International Trucks Inc 2019 International Duraster Southern $60,736.00 2019 • al Duraster southern NB— KENWORTH OF JACKSONVILLE 2019 Kenworth T3 70 Western $69,074.00 2019 Kenworth T3 70 western -.10— KENWORTH OF JACKSONVILLE 2018 Kenworth T3 70 Northern $67,924.00 2018 Kenworth T3 70 Northern ..NB— Kenworth of Central Florida 2019 Kenworth T370 Central $69,447.00 2018 Kenworth T3 70 Central ..NB— e o enworth of South Florida 2019 Kenworth T3 70 southern $68,664.00 2018 Kenworth T3 70 Southern ..NB— Rush Truck Centers of Florida 2018 Peterbilt 337 Western $69,741.00 2019 Peterbilt 337 Western .-NB— Rush Truck Centers of Florida 201SPeterbilt337 Northern $69,741.00 2018 Peterbilt 337 Northern --NB— Rush Truck Centers of Florida 2018 Paterbilt 337 central $69,741.00 2019 Peterbilt 337 central --NB— Palm Peterbilt Truck Centers ine 2018 Peterbilt 337 Southern $69,969.00 2019 Peterbilt 337 Southern —NB— Tampa Truck Center LLC 2019 Western Star 4700 Western $72,193.00 ALT-Four Star Freightliner 2018 Western Star 4700 Western $77,127.00 Tampa Truck Center LLC 2019 Western Star 4700 Northam $72,193.00 ALT-Four Star Fraightliner 2018 Western Star 4700 Northern $77,127.00 Tampa Truck Center LLC. 2019 Western Star 4700 central $72,193.00 2018 Western Star 4700 Central ..NB-- Tampa Truck Center LLC. 2019 Western Star 4700 Southern $72,193.00 2018 Western Star 4700 Southern NB— 854 Page 351 of 1019 iL-1 � P F FWRIDA g p K CIATON(F COUNTEES ASSOCIATION & FLORIDA ASSOCIATION OF COUNTIES 30,000 L (DUAL ` - SPECIFICATION #13 2018 Hino 339 2019 Ford Fay® } 2018 Freightliner 18 International Durastar 2019 Kenworth T370 2019 Petarbilt 337 2019 Western Star 4700 VEHICLE/EQUIPMENTTHE FOLLOWING ITEMS WILL BE FACTORY INSTALLED ON THE BASE L NUMBER AND BUILD CODES OF THE VEHICLE LISTED. I. a.Diesel engine,minimum 200 HP . MANSBE I _.1 _ : a.Manufacturers standard tic transmission(withisio )minimum,or,approved equivalent. . 21,000 lb.rear c.All axles,synthetic lube. a.Manuhcturees standard power st b. es standard gauges. LQAEQjjjjEML- a. - r conditioning, s t . b. Manufacturces standard tinted glass all around. c.Manufacturees S stem. rubberd. Heavy duty v ' of carpet. e.Manufactures standard productionwill soled color at time of order. f. s:two( )per vehicle,sin l locking system,(each vehicle i tl ). s. BAEM mounta.Dual outside i t provide a fieldof vision for vehicles to 102"width,and fbr towing. . Convex o below C.Interior dome lights with left and right door activated switches. 6. a.Factory air brakes b. Anti-lock a system 56 Page 352 of 1019 . S S: a.BSW I IR22.5(1 )or approved equivalent, t and rear. b. Oil bath hubs.with sYnthetic lube. 8. Nnimum 30,000 lbs. b. Cab&chassisonly. c. ufacture?s standard colors,factory painted.Colorsbe determinedindividual a cie . d. s standard front ,bright or painted. e.Factory front tow hooks. f. Fuel tank capacity, los minimum. g. Cab to center of rem axle- "approximately. DISCLOSURE: THE FLORIDA SHERIFFS ASSOCIATION WORKING IN CONJUNCTION WITH X&NUFACTURERS, VENDORS AND DISTRIBUTORS OF VEI /EQUIPMENT INFORMATIONDOES THEIR BEST TO ENSURE MODEL NAMES, NMMMS AND CODES REPRESENT THE LATEST INFORMATION AVAILABLE AT THE TnM THE DID DOCUMENTS ARE PREPARED. IT IS RECOMMENDED THAT YOU CONFIRM THIS THE AWARDED VENDOR REPRESENTATXVE AT THE TIME YOU ARE REQUESTING A QUOTE.CoNvIRMING Page 353 of 1019 A. Ei N 1 w MaRTIM COUNTMFLORIDA SHERIFFS ASSOCIATION WHEEL)& FLOREDA ASSOCIATION OF COUNTIES 309000 LB GVWR CAB & CHASSIS (DUAL REAR - SPECIFICATION #13 2018 Freightliner (Alternate a ler Option) The Freightlinex M2 purchased through this contract comes with all the standard equipment as specified by the manufacturer for this model vehicle specification (s)requirements whichclue a a part of this contracts vehicle base price a specification y zone. ZONE: western Northern central Southern BASE PRICE: $39,362.00 .0 3 , 2.00 $39,362.00 While a Florida Sheriff;AssociationFloridaci io f Counties have attempted to identify ` clue those equipment items most often requestedparticipating cies for full size vehicles,we realize equipment s and prefarences am going vary from agency to agency.In an pffbrt to incorporate flexibilityinto our program,we have created specific e1 tions which allow the purchaserit a vehicle to their particular wants or needs. The following equipment delions and their related cost are providedassist you in approximating the total cost of the type vehicle(s )you wish to order through this program.Simplydeduct st of any of the following equipmentitems you deletedwish base unit cost or add the cost of any equipment items you wish added to the base unit cost tv determine the approximate st of the type vehicle(s )you wish to order. NOTE:An official listing of all add/delete options eir prices should be obtained e appropriate dealer in your zone when preparing your order.Additionall ions other thart thoselisted here maybe available through the dealers,howem,those listed hem must be honored by the dealers in your zone at the stated prices. 7 Page 354 of 1019 VEHICLE: M2( ) DEALER: Orlando Freightliner Orlando Freightliner Orlandor tl' t o Freightliner ZONE: Western Northerncentral Southern PRICE:BASE $39,362.00 $39,362.00 $39,362.00 $39,362.00 Order Code Delete Options All engineGas lieu of diesel NA 6SPEEDMANUAL1 vide 6 speed manual with base engine-specify ($1,470.00)1 Provide 7 speed manual with base ongine-specify A Air es if compatible with transmission NA Wheal seals NA 746-999 1 stem radio Std 1 Satellite radio N A Power Take ) NA Order Code Add Options All Zones IN Options are to be discounted below Manufacturex's Standard Retail Pricing y or manufacturers published list price for any factory add options. Purchasers are encourage to negotiate pricing foroptionsi. Additional discounts for each add option shall be decided by the Vendor. Please refer to the Contract Terms and Conditions, Section 2.14 Option Piicing. 101-21 1 Enginehmnsmission upgrade-specify $11,575.001 280 35 101-21 t EngineAransmission upgrade-specify $12,424.001. 300HPAW 35 101-23M1 ission upgrade-specily $16,209.001 26ORP M 35 101-22P1 Enginehranamission upgrade-specify 17,6 0.0011 300HP IM 35 101-22R1 iil u -specify $19,169.00' 330 35 n in smissio upgrade-specify Enginchransmission up -specify Enginettransmission upgrade-s i Bi-fuel model-specify A CNG prep-specify NA CN01 CNG 'conversion(di 't dealer) $67,959.001 320HP ISLG LPG conversion(discussi ler) NA Engine hour 703 Page 355 of 1019 VEHICLE: M2(ALTERNATE DEALERS) DEALER: Orlando Freightliner Orlando Freightliner Orlando Freightliner Orlando Freightliner ZONE: Western Northern central Southern BASE PRICE: $39,362.00 $39,362.00 $39,362.00 $39,362.00 Trans oil tamp meter Std Allison authorized synthetic oil,TES 295 or equivalent( i ded warranty) Std Premium,hoses Std 206-1921 Dual 45 gallon fuel tanks $921.00' DUAL 5 '3I Air dryers Std 477-0061 Moisture ejectors $79.00 1 452-001 1 Driver controlled differential lock $736.00'9 Power windows,only NA 654-011 Power windows/door locks $307.00 Speed control Std Tilt steering wheel NA 532-002 Telescopic and tilt steering wheel $463.00 11 746-IB AN"radio with single CD $537.00' Side air bags NAI 3KI Third key $18.001 400-101 Upgrade to 4x4(specify fiwtory ora market) $29,092.00 1 1 Model upgrade,specify NA Model upgrade-sper.* NA 929-079 Crew cab(94"CA) $12,644.00' 829-075 Super cab(94"CA) $7,275.00'1 692-050 Cutaway cab 1,752.00' 744-103 Optional cab and chassisequipment-specify $390.00' BRIGHT LIGHTED HEATED MARORS I 016-IC2 Optional cab and chassis equipment-specify $774.00' vriRUCAL EXffA UST I 756-IEI I Optional cab and chassis equipment-specify $551.001 AIR ME DMERS SEA T I 650-008 1 Optional cab and chassis equipment-specify $117.00' AIR ME CAB I Optional cab and chassis equipment-specify NA 316-035 1 Left-hand pillar mounted 6"spotlight with clear halogen bulb,dealer installed $800-00 FAC 316-0331 llar Left&right-hand pimounted 6"spotlight with clear halogen bulb,dealer installed $1,319.00' FACTORY INSTAUED I I Vent visors-stick-on style NA Rainshields-flange style NA Spray-in liner(Rhino,Line-X or approved equivalent) NA 704 Page 356 of 1019 VEHICLE: M( ) DEALER: Orlando Freightliner Orlandoi tl' 1 o Freightliner Orlando Fmightliner ZONE: western Northam Central Southern PRICE:BASE $39,362.00 $39,362.00 $39,362.00 $39,362.00 TOOLBOX ' Knapheide under body tool boxes or approved equivalent $805.0011 74B-080 Fender or cowl mounted convexi $124.00 11 727-IAH Airhorn $100.001 720-002/722-002 1Safety kit,fire wdingWshers&triangles $61.001, 629-0041Front stabilizer .0 ' Rear shock s NA 622-IMG' ili s $163.00' 21 1 I22-1I22-lH8 ' Heated fuel water separator $346.001 002-0021Tractor brake package(30,000 GVWR only) 1 $17,169.00' 260 3500 FI EEL T AIR AND E Trailer towing package-specify 019-001 1 Trailer towing package for airoperatedi it s 1,050.001 AIR D F FRAME Trailerc for electric operated trailer s NA 5 ' .00' 51 I-IF2' Full size tire&rim • 1 794-0071 Jack and wheel wrench $368.00'1 Nitrogen filled tires including tire NA 311-001 1Daytime runninglights $20.00'1 Immobilize i lights 61321354J Knapheide 6132 utility body or approved equivalent(requires " ) 1 ,275.0 I 11' r eil - t control vequivalent(requires 7.00' " ) 10'5CY1 5 yd.dump with manual ground control tarp( 84"CA) $20,335.001) 12STAKE 12 ft.flat stake body with 40"sides all around(requires ) $11,953.00' 1G ' 12 ft.contractorsa1 ground control tarp, 1 "sides( ) $18,539.00' 14STAKE ' 14 ft.flat stake body with0"sides all around(requires 10 "CA) $12,360.00' 14CONTR' 14 ft.conftctors dump with manual ground control tarp, 1 "sides(requires 108" ) $22,966.0011 16STAKE ' 16 ft.flat stake 40"sides all around(requires 120"CA) $13,160.00' 16CONIR' 16 ft.contractors dump Mth manual ground control tarp, 1 "sides(requims 120" ) 5.00' 19STAKE ' IS ft.flat stake body with "sides all around(requires 139"CA) $14,489.00' 19 ft.rollbackheel lift(requires 120" ) NAI 20STAKE ' 20 ft.flat stake body with 40"sides all around(requires 1 "C ) $14,515.00' 20VAN1 120 ft.van roll up door(requires 156" ) $14,927.00'1 24VAN1 24 .van roll up door(requires 186"CA) $15,912.00' ' 124 ft.flat stake body with 40"sides 1 around(requires 186" ) $14,966.0011 705 Page 357 of 1019 VEHICLE: hG(ALTERNATE DEALERS) DEALER: Orlando Freightfiner Orlando Freightliner Orlando Freightliner Orlando Freightliner ZONE: western Northern Central Southern BASE PRICE. $39,362.00 $39,362.00 $39,362.00 $39,362.00 TL3 I Optional body-spcc* $72,971.00% PETEMENIND]824HARDOXnUSHBODY"DLIG HMDVGLOADM RS3 Optional body-spec* $104,623.00 PET BVD MR STEM $69 KB20 Optional body-specify ,273.00 PAC AMC 1824 TRASH BODYAND LOADER BRUSH HAWG Optional body-specify $75,356.00 BRWHHA Wrr TRAM DUA&AND LOADER BERGKAAe Optional body-specify $105,962.001 BERGKAAP FPS POTHOLE PA HER CHIPPER Optional body-speci $46,900.001 ALTECT14'Ch7PDU1&`? OS5739D Optional body-specil $79,617.00% 3 RECTCUNG BODY L42A I Optional body-specif $115,537.001 . y ALTECL42AAMUAL I I Powder coating for utility body NA 109"cab to axle Incl. 545-475 1 120"cab to axle $391.00 545-5171 138"cab to axle $755.00 545-565 1 156"cab to axle $755.00' 545-625 1 190"cab to axle $1,330.00 545-640 1 196"cab to axle $1,330.00 342-582A 33,000 GVWR Pck.-.minimum 230 HP,5 speed automatic transmission(300ORDS),or $27,192.00 approved equivalent-see optional wheelbase prices 3 OOHP C UMMNS 3 000.RDS I 342-582B 33,000 GVWR.Pck.-minimum 230 HP,5 speed automatic transmission(350ORDS),or $26,472.00 approved equivalent-see optional wheelbase prices 300HP C 330ORDS I 342-582C 33,000 GVWR.Pck..-minimum 230 HP,6 speed automatic transmission(300ORDS),or $27,192-001 approved equivalent-see optional wheelbase pric,;s 30ORP CUMMM 3000RDS I I 342-592D 33,000 GVWR.Pok.-minimum 230 BP,6 speed automatic transmission(350ORDS),or $26,472.001 i approved equivalent-see optional wheelbase prices 13 CUMMM 3560RDS 1 400-103 33,000 GVWR factory approved 4WD $38,596.00'1 300HP CUMMWS350ORDS AERIMR 12KFRONT DRIVE 21KIFF L •K1 I 174WB 131,100 GVV*TR 101"CA $27,427.00' 1 33,000 GVWR 120"CA $27,907.00 222WB 33,000 GVWR.156"CA $27,995.00 2"WB 133,000 GVWR ISO"CA $28,560.00", 706 Page 358 of 1019 VEHICLE: M2( ) DEALER: Orlando Freightlinerlands Freightliner Orlando Freightliner Orlando Freightliner ZONE: western Northern central Southern BASS PRICE: $39,362.00 3 ,3 2. 0 $39,362.00 $39,362.00 252WB 33,000 GVWR 186"CA $29,560.00" 35000GVWRGVWR.' ' -specify 0. 1 C 35 370000VWR1 upgrade- i $28,379..001, C S3 000 ' GVWR.and CA upgrade- $30,129.00' L9 CUMMOVS 33 GVWR and CA upgrade specify NA i upgradeGVWR and CA specify NA - GVWR.and CA upgrade-specify upgradeGVWR and CA -spec* NA GVWR.and CA upgrade-specify LIFTGATEI 2,000 lb.lift gati $4,891.00'1 LIFTGATE21 3,0001 .lift ate $6,494.001. 2SOOLB TUCKA WAY 1 794-001 1 12 ton jack cats mounted,if available $1&9.0011 11 ' Auto Crane SOK-22 crone body with shelf package,24"bumper with crank outriggers,or 24,559.00' approved equivalent H'CRANE BODY.OUnUGGERS1 6006EH ' Auto Crane 6006EHclectdc hydraulic crane,boom supportchassis springs,or approved $29,980.00' equivalent AUTO CRANE HYDOUTRIGGERS. ' Auto Crane hydraulic outriggen,or approved equivalent $9,960.00' Auto Crane 6406 hydraulic crane,reservoir,PTO and pump,boomsupport&chassis NA springs,or approved equivalent Auto Crane$406 hydraulic crane,reservoir,PTO and pump,boomsupport&chassis NA springs,or approved equivalent 721-001 1 Backup alarm-Factory Installed 001 Backup alarm-Dealer Installed Backup camera with 3.5"LCD(rear mounted camern to provide wide angle fieldof vision at NA rear of vehicle)-Factory Installed C 1 Backup camera with 3.5" (rear mountedcamera to provide widel fie! of visiont $1,350.00'' rear of vehicle)-Dealer Installed HARDOXBODY' Optional equipment-specify ' $5,990-00 UPGRADE TO M3 or KB20 BODY AMTMUAL ROUTE ASST' Optional equipment-specify $21,715.00'. k UPGRADE TO TM OPTION I HDIND ' Optional equipment-specify $89,922.00' HD rvD POTHOLE A TCHER r V 1 ' Optionalequipment- Ii 56, 001+ NEWAY13CYREARLOADER 707 Page 359 of 1019 VEHICLE: M2(ALTERNATE DEALERS) DEALER: Orlando Freightliner Orlando Freightliner Orlando Freightliner Orlando Fraightliner ZONE: western Northam Central Southern BASE PRICE: $39,362.00 $39,362.00 $39,362.00 $39,362.00 VEPOR20RL Optional equipment-specify $60,449.001 NEWAY20CYMR LOADER COBRA20RL Optional equipment-specify S62,105.00 NEWAY COBRA 20CYRM LOADER BRUSHHAWGAWC Optional equipment-specify $43PS44.00 ALL WEATHER CAB UPGRADE TO BRUSHMAWG OP AERIAL Optional equipment-specify $134,943.00 ALTEC 55'AERUL I LOADMASTER20 Optional equipment-speci $63,714.00 LUGACY3 20CYREAR LOADERq ILOADMASTER25 Optional equipment-speci $64,079.00' LEGACY3 25CY REAR LOADER7 OS5735D Optional equipment-specif $77,071.00 y GSPRODUCTS 35CY LOADER I H20 TANK Optional equipment-specify $59,944.00 2000 GALLON WATER TANK 2 SPRAYBEADS REAR SPRAY BAR FRONT Optional equipment-specify NA Optional equipment-specify NA Optional equipment-specify NA I TEMP Temporary tag $3.00 TRANSFER Transfer existing registration(must provide iag number) NA VARZESBYMONTHAND OMR I NEWTAG Now state tag(specify state,county,city,sheriff,etc.) NA TIARIESBYWNTHANDGM Maintenance Plan-specify NA Maintenance Plan-specify NA Maintenance Plan-specify NA '11 BASE Warranty-specify Std 2 YEARS LI ED MLES warranty-specify NA Warnmty-specify NA 11 ENGINE Diesel Warranty-specify Std 2Y UAVMTED MLES I Diesel Warranty-specify NA Diesel Wanzaty-specify NA 706 Page 360 of 1019 PAT'S PUNT & BLOWER 2141 W. CHURCH STREET ORLANDO, FL 32805 800-359-7867 * 407-648-2096 fax October 19,2017 City of Boynton Beach, Florida RE: PURCHASE OF (1)NEW 2018 AQUATECH SEWER CLEANER VIA THE FLORIDA SHERIFF'S ASSOCIATION BID#FSA17- 1 5.0, SPECIFICATION#50. This offer is tendered in strict compliance with all provisions required under the FSA contract. BASE UNIT B-10 $208,020.00 ADD OPT1ONS—SCHEDULED F-10 180 DEGREE BOOM - 1450 GALLONS WATER 49,885.00 STOOLKIT SPECIALTY TOOL KIT 11000.00 DEALER DISCOUNT THIS CATEGORY 0 24,905.00 SUB-TOTAL $245,000.00 NON- SCHEDULED OPTIONS SUBJECT TO 1®/ DISCOUNT A381622 HIBON MODEL 840-27"VACUUM SYSTEM $ 36,500.00 121004478 FOOT PEDAL CONTROL 500.00 A120002 BACK-UP ALARM 180.00 A382557-1 BACK-UP CAMERA SYSTEM 1,020.00 A130641 DEBRIS TANK INTERNAL WASH DOWN SYSTEM 1,295.00 A243924-5 TANK ACCESS STEPS WITH 840 BLOWER 820.00 A381531-1 REMOTE LUBRICATION MANIFOLD SYSTEM 6,740.00 A382413-9 DEBRIS TANK SPLASH SHIELD WITH TUBE BUMPER 1,300.00 A175252-3.000-COBRA 600"OF 3000 PSI 1"HOSE 1,355.00 A383276 HOSE COUNTER SPRING LOADED 755.00 A388570 COMPLETE LED LIGHTING PACKAGE W/ARROW BOARD 7,500.00 A176150 25' HYDRANT FILL HOSE 160.00 A220260-CH-NC TRAFFIC CONE HOLDER-NO CONES 265.00 A220330 HYDRANT WRENCH 50.00 A221800 MANHOLE HOOK REMOVAL TOOL 80.00 A235006 TIGER TAIL FLEXIBLE HOSE GUIDE 90.00 A238083 8"MANHOLE TUBE SUPPORT 325.00 A180555-S 60"X24"X24"TOOL BOX PASSENGER FRAME MTD 1,900.00 A388575 REAR TOW HOOKS (2) 280.00 A249038 (1) 8"X 6' FLAT FLANGE INTAKE TUBE 245.00 A384000 (3) 8"X 6' FLAT FLANGE EXTENSION TUBES @$220.00 EA 660.00 A305100 VERTICAL(2)TUBE HOLDER MTD TO SILENCER 750.00 121002494 1/2"X 75' WASH DOWN GUN ASSEMBLY-RETRACTABLE 3,500.00 A215555-22 UNLOADER VALVE SYSTEM 5,440.00 Page 361 of 1019 A249936-HYD-PATS HYDRAULIC 2000 PSI LATERAL SYSTEM $ 5,890.00 A387194 DEGREASER,INJECrION SYSTEM 3,655.00 A388540 CURB SIDE UNLOADER SYSTEM FOR LATERAL CONTROL 750.00 A383477 5 GALLON WATER COOLER&BRACKET 395.00 7 . ' "A10"TOOL BOX 785.00SUB-TOTAL THIS CATEGORY , 185.00 LESS 1%DISCOUNT 831.85 TOTAL THIS CATEGORY .1 DEALER SUPPLIED OPTIONS NPN 23' TELESCOPIC BOOM $ 7,500.00 A338421- - XlO HYDRAULIC FOLD DOWN REAR PIPE RACK 3,800.00 1 1002415 12' TELESCOPIC HIGH PRESSURE HANDLANCE KIT 790.00 TOTAL THIS CATEGORY $ 12,090.00 TOTAL BODY COST $339,443.15 FREIGHTLINER SD 114 CHASSIS $118,412.00 TOTAL DELrVERED PROJECT COST .1 advisePlease if you require additional information. Steve Newman 941-232-3298 a -A. Page 362 of 1019 f FLAMIDA A .AT AN(W CCUNTMS � t FLORIDA SHERIFFS ASSOCIATION & FLORIDA ASSOCIATION OF COUNTIES Name of Dealership Type of Vehicle zone Base Unit Price t' 't . — r S� -- A �1L- T AA��° ePi cats 5 y — - Pat's Pump&Blower 2019 e -10 western $209,020.00 1 -1 — -- Pars Pump& Blower 2018 t -10 Northern $208,020.00 2019 Aquatech -10 Northern BlowerPat's Pump& 2018 Aquatech B-10 Central $209,020.00 1 -1 —NB Pat's Pump&Blower1 u c -10 Southern $208,020.00 2019 Aquatech -1 ou -- Container Systems& Equipment Co.,Inc. 2018 Superc l 1 $208,000.00 2018 l 1200 western - — Containers&Equipment Co.,Inc. 2018 Super Products Camel 1200 Northem $209,000.00 2019 Super Products Camel 1200 - — Container Systemsi o.,Inc. 2618 l 1200 1 $209,000.00 20 19 Super Products Camel10 —NB-- Container Systems&Equipment Co.,Inc. 2019 Super Products Camel 1200 Southern0 2019 Super Products Camel10 o - GS Equipment, c. 2019 Vacall AJV 10 10 Western $184,579.00 2018 Vacall AJV 10 10 Western — — GS Equipment,Inc. 2019 Vacall AJV 10 10 Northern1 ,5 . 2018 Vacall AJV 1010 —NB - Equipment,Inc. 2019 Vacall AJV 1010 Contra] $194,579.00 2019 Vacall AJV 10 10 Contra] - — GS Equipment,Inc. 2018 Vacall AJV 1010 Southern $194,579. 2018 Vacall AJV 1010 — Southern r Equipment Sales 2019 Vac-Con 1 I Yard *Western $176,562.00 20 1 11 Yard Western —NB— Southem Sewer Equipment Sales 2019 Vac-ConVac-Con I1 Yard *Northern $176,562.00 2252 Page 363 of 1019 20 18 Vac—ConVac-Con II — Southern Sewer Equipment Sales 2018 11 Yard *Central $176,562. 19 Vac-Con I l Yard central - — Southern Sewer Equipment Sales 2018 -Can 11 Y $176,562.00 1 11 — Environmental Products Group,Inc 2019 Vactor 2 100 Plus2 ,S 0 2018 Vactor 2 100 Plus - -- Environmental Products Group, Inc 2018 Vactor 2100 Plus $236,588.00 2019 r 2 100 Pluso - Environmental Products Group, c 2018 Vactor 2 100 Plus Central $236,598.00 2018 Vactor 2 100 Plus Central — — Environmental Products Group,Inc 2018 Vactor 2 100 Plus ,5 2019 r 2 100 Pluse —NB— 2 Page 364 of 1019 Lt9t;tW[Ttg C FLORIDA SHERIFFS ASSOCIATION & FLORIDA ASSOCIATION OF COUNTIES 10 CU YD COMBINATION SEWER CLEANINGNACMUNG MACHINE SPECIFICATION #50 2018 Aquatech B-10 20 19 Super Products Camel 1200 2019 Vacall AN 1010 20 19 Vac-Con 11 Yard 20 19 Vactor2100 Plus 14= To FEMCKASERS: This i . This in a bid award on a combination Sever Cleaning/Vacuum Unit to be mounted on an appropriate sized cab & chassis truck. Agencies purchasing this unit will need to provide a cab & chassisi r GW, and, options necessary to have the selected combination Unit r or have the truck provider assist in ordering will find the model numbers of the units that will be included in the noted.years contract. All items factory Installed unless otherwise 1.AULOULCLMM SYS=-.. - L Positive displacement vacuum pumpor centrifugal compressor b. 3500 CFM @ 14.5 inches of mercury,minimum c.Muffler . Vacuum li valves e.Centrifugal separator with clean out f. PTO or hydrostatic drive 2. RTc TA L 10 cu.yard capacity . 45 dogma hydraulic dump c.Top hinged d. Hydraulic door locks e. Sight glass or indicator E Drain valve with hose g. Check ball system or vmum breaker 3.BQ $. 270 degree boom b. Hydraulic up/down c. Clean out port . Trwisport cradle e. "boom hose f.Pendant control 2281 Page 365 of 1019 4. a. 2500 PSI,90 GPM b. Pressure lief valve c. Wash down gun withlief valve S. LIAHL 1000 galloncapacity b. Curb side fill c.Level indicators W of hose capacity b. 'of 1",2500 PSI hose supplied c.Power in/out d. al speed control system c.Position look system f,Engine and how real controls g. Level wind 7._,r - a.Hydrostatic transfer cam lit PTO,or auxiliarycase 9.MlaCELLANEML a.Nbzzles 15 degree and 30 degree fbrj b. Wash down gun c. "intake tube 20'minimum d. Flexible hose guide e.Hose storage rack CONJUNCTIONDISCLOSURE: THE FLORIDA SHERIFFS ASSOCIATION WORKING IN WITH KNRMACTURZRS, VENDORS AND DISTRIBUTORS OF VEHICLES/EQUIPMENT THEIRDOES THE LATEST INNTWWATION AVAILABLE AT THE TIME THE BID DOCUMENTS ARE ' PREPARED. IT IS RECOMMEMED THAT YOU CONFIRM THIS THE MrARDED VENDOR REPRESENTATIVE AT THE Tn1E YOU ARE REQUESTING A CONFIRMXNG QUOTE. 2282 Page 366 of 1019 � rg WNW ice' ,AN Ahua FLORIDA SHERITTS ASSOCIATION & FLORIDA ASSOCIATION OF COUNTIES 10 CU YD COMBINATION SEWER CLEANING/VACUUNUNG MACHINE SPECIFICATION 2018 Aquatech R-10 The Aquatech B-10 purchased through thiscontract comeswith all the standard equipmentspecified of r for this model and FSKs base v icl i io (s)requirements whichare included a a part of this 's vehicle base price as awarded by specification by zone. western1 Southem BASE PRICE: $209,020.00 $209,020.00 ,020.0 $208,020.00 While'the FloridaAssociation Floridaoci i n of Counties have attempted to identify and include those equipment hems most often requested by participating agencies fbr fall size vehicles,we realizeequipment needs and preferences vary from agency to agency.I eflint to incorporate flexibility ,we have created specific addidelete options which allow the purchaser to tailor the vehicle to their particular wants or needs. The following equipment l options eir related cost an provided hem to assist you in approximating the total cost of the type vehicle(s)you wish to order through this Simply deduct the cost of any of the following equipment items you wish deletedthe base unit cost or add the cost of any equipment items you wish added to the base unit cost to determine the approximate cost of the type vehicle(s)you wish to order. An official listing all add/delete options and their prices should be obtained from the appropriate dealer in your zone when preparingyour order.Additional add/delete options other than those listed here may be available through the dealers,however,those listed here mustono by the dealersin your zone at the stated prices. 3 Page 367 of 1019 VEHICLE: B-10 DEALER: Pat's Pump&Blower Pafs Pump&Blower Pat's Pump&Blower Pafs Pump&Blower ZONE: western Northern Central Southern BASE PRICE: $209,020.00 $208,020.00 $209,020.00 $209,020.00 Order Code Delete Options All Zones B-6 Downgrade to smaller it-specify $6,500.00 6r Cwadfy I CB-10 Downgrade to smaller it-specify $8,600.00 Ten(10 Yw*Catch Basta Cleaner SJR1500 Downgrade to smaller unit-specify $54,900.00' 11500 Gallon JeuerOn& 1 6241 Delete option-specify $2,710.00' 1 ProW&Roon 624 Blower in Lieu ofRow 824 Blower GIL2000 Delete option-specify $1,000.001 Pravidie 2000 PSI Water Pump in Lieu of 2500 PSI Water PuM Delete option-specify Delete option-specify Delete option-specify Order Code Add Options An Zones options are to be discounted below Manufacturer's Standard Retail Pricing (MSRP) or manufacturers published list price for any factory add options. Purchasers are encourage to negotiate pricing for ® Additional discounts for each add option shall be decided by the Vendor. Please refer to the Contract Terins and Conditions, , Section 2.14 Option Pricing. B-15 Upgrade to larger unit-sped $34,365.00 15 YardDebr1s11300 Gallons Water7 F-10 Upgrade to larger unit-sqecify 1$49,985.00'1 Frew Reell 180 Degree Boom Upgrade to larger unit-specify Articulating hose real Std Hi-dump NA A387082-20 Wireless remote $5,130.00' OANLr 97relas Remote A391546 Variable flow water system $5,060.00' SOIL SURGEON A249023-2-12V HydraulicI purn system $5,375-00 P=P Off ffiriff- roff NPN 'Positive displacement blowers Std AUTOLUBE' Optional equipment-specify $9,1164.00' Lubecare Auk&be*1em 2254 Page 368 of 1019 VEHICLE. B-10 DEALER: Pds Pump&Blower Pats Pump&Blower PaVs Pump&Blower Pds Pump&Blower ® Western Northern Central Southern BASE PRICE: $208,020.00 $208,020.00 $203,020.00 $208,020.00 STOOLKIT Optional equipment-specify $12,000.00' sveciahy Tool rit I A392557-6 Optional equipment-specify $3,950.00' Bwk Up Camerna6whole Camra Wit Screen A338837-1 Optional equipment-specify $3,135.00' Dua1Roorfi7wherfar All Body Skes 200041010 Optional equipment-specify $4,600.00 23 Foal&lendable Boom I NPNI Optional equipment-specify $8,975.001 &ra 300 Gallons ef Water huide Debris Tank A245901-4 Optionalequipment-specify $3,890-00' Debris Tank Rbratar I A392703-1 I tional equipment-specify $8,400.00' Atma Level;nnd Rear Reel A338837-1-STD Optional equipment-specify $2,245.00' Floor Flusher I DISC Optional equipment-specify 1%Dkcoiwlall Unsakedded Op9ions Optional equipment-spec* Optional equipment-specify Optional equipment-spec* Optional equipment-specify Optional equipment-specify Optional equipment-specify Now staft tag(specify state,county,city,sheriff,etc.) NA 'Transfer existing registration(must provide tag number) NA ITemporary tag NA MAINTI Maintenance Plan-specify $12,600.00' Annual Full hilantmancefar One(1)Year-Dody Only Maintenance Plan-specify WARRANTY21 Warranty-specify $17,000.00' 2 Year Parts& -Only$85 Yew Warranty -s i 2205 Page 369 of 1019 fi J�7i4t7i COUNTM FLOREDA SHERIFFS ASSOCIATION & FLOREDA ASSOCIATION OF COUNTIES 10 CU YD COMBINATION SEWER CLEANINGNACUUNE[NG MACHME SPECIFICATION 2018 toB-10 (Alternate a ler Option) e Aqua!ech B-10 purchased throughi contract comes with all the standard equipmentspecified t for this model and FSA's base vehicle specification(s)requirements whichincluded f this con vehicle base price awarded by specification . ZONE: western Northern central Southern BASE PRICE: --No bid o bid-- —No bid obi -- While the Florida Sheriffs AssociationFloridai 'o of Counties have attempted to identify and include those equipment items most often requestedparticipatingi t hll size vehicles,we realize equipment needs and preferencesgoing vary from agency to agency.In an effort to incorporate flexibilityour program,we have created specific add/delete options which allowutailor the vehicletheir particular wants or needs. The following i l options and their related costhere to assist you in'approximating of the a vehicle(s)you wish to order through thisSimply ct the cost of any of the following equipment items you wish deletede unit cost cost of any equipment items you wish added to the base unit cost to determinee approximatecost of the type vehicle (s)you wish to order. NOTE:An official listing of all add/delete options and their pricess ul obtained from the appropriate dealerin your zone when preparingi 'onal add/delete optionso listed here may be availablever,those listed here must be honoredin your zone at the stated prices. 6 Page 370 of 1019 7.B. BIDS AND PURCHASES OVER$100,000 12/19/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/19/2017 REQUESTED ACTION BY COMMISSION: Approve utilizing the City of West Palm Beach Supplemental Staff Agreement with U.S. Water Services Corporation (ITB 16-17-119) for water and wastewater operation and management services thru September 30, 2018 for an amount not to exceed $175,000. The West Palm Beach procurement process satisfies the City's competitive bid requirements. EXPLANATION OF REQUEST: Term: October 1, 2017 - September 30, 2018 Boynton Beach Utilities (Utilities) utilizes U.S. Water Services Corporation (U.S. Water) for the provision of water and wastewater operators to support existing operations in the event personnel deficits cannot be covered internally. Utilities is required to provide licensed operators to man their water and wastewater facilities as specified in the Florida Administrative Code. The competitive market for these operators in our area has resulted in ongoing vacancies that must be covered either through overtime or by utilizing contract personnel. Previous year's expenses: FY 16/17 $152,000 HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Approval for the use of these contracts will allow for uninterrupted supplementation of water and wastewater operator services. FISCAL IMPACT: Budgeted Funding is available in the FY 17/18 approved budget accounts, 401-2811-536-49-17 and 401-2815-536-49- 17. ALTERNATIVES: None. A lack of coverage will negatively impact the operation of the water treatment plants and will result in water quality and regulatory infractions. Recruitment to fill the vacant positions is ongoing and the need for water treatment operator services will be eliminated once the plants are fully staffed. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Page 371 of 1019 Grant Amount: ATTACHMENTS: Type Description D Addendum West Palm Contract Page 372 of 1019 June 7, 2017 US 'Water Services Corporation 4939 Cross Bayou Blvd. New Port Richey, FL. 34652 Subject: Supplemental Staff Agreement Dear Sirs: Enclosed is an original of the above-referenced document that has been duly executed by the authorized officials of the City of'West Palm Beach for your files. a you, ��'&�WdL) Robin Hewitt Lead Contract Specialist cc: File 401 CLEMATIS STREET P.O. BOX 3366 WEST PALM BEACH, FL 33401 Page 373 of 1019 561.822.21 00 ^A too -an CITY OFWEST PALM BEACH WEST PALM BEACH SUPPLEMENTAL STAFF AGREEMENT Contract No: 1026O Provider Name: U.S.Water Services Corporation Provider Address: 4Q3QCross Bayou Boulevard New Port Richey, FL 34852 Email: Telephone: 727-848-8202 ` FEkE|N#2@-OOQ8021 Services: Provider shall provide staffing ("Supplemental Workers") on an as-needed basis for the City's Water Treatment Plant and the East Central Regional Water Reclamation Facility for the following job positions: 1. State nfFlorida Certified "A''Water Treatment Operator 2. State ofFlorida Certified °B"Water Treatment Operator 3. State ofFlorida Certified "C"Water Treatment Operator 4. State of Florida Certified°A"Wastewater Treatment Operator 5. State of Florida Certified "B"Wastewater Treatment Operator 8. State ofFlorida Certified "C"Wastewater Treatment Operator T. Project Engineer 8. Maintenance Mechanic The job positions are described in further detail in the City's Invitation for Bid 16-17-119, o copy of which is attached hereto as Exhibit A, and incorporated into this Agreement by reference. No minimum amount of Services are guaranteed bythis Agreement. City Procurement: |T8 16-17-119 Special Tmnnm: 1. The City ofWest Palm Beach Public Utilities Department vesmn/em the right to interview any potential staff and approve Vrdeny placement. 2. : Should an opening for a permanent position within the City come available, the Supplemental Worker may apply for the position. The City reserves the right to hire the Supplemental Worker without any financial obligation hothe Provider. 3. Shift. Water Treatment Operators and Wastewater Treatment Operators mayl be required to work eight (8) ortwelve (i2) hour shifts. 4. Vacation Pay: If a Supplemental Worker qualifies for a vacation under their employment contract with the Provider, the Supplemental Worker shall give the City two (2) weeks' notice before the start ofsuch vacation. The Provider nhmU be responsible for any vacation pay due the Supplemental Worker. Additiona||y, if the assignment is ongoing at the time of the Supplemental Worker's vacation, the Provider shall provide a replacement worker. 5. Overtime: Should any assignment require the Supplemental Worker to work more than forty (40) hours inany given week, the City shall pay anovertime rate equal to1-1/2times the agreed upon hourly rate. O. : o. Provider(s) nhgU be responsible for employment screening, henting, evaluations, edvertining, reoruibmomt, and disciplinary actions involving any Supplemental Worker under this contract. USWater-Supplemental Workforce 1A28O 051617-2 P@Qel374 Of 1019 Screening and testing procedures used by the Provider must ensure that the required know|edBe, skills and ab8itiee, and minimum entrance requirements asdetailed Exhibit Aare met. b. Provider(e) shall be responsible for the administration and maintenance ofall employment and payroll nacorda, payroll prooeooinQ, remittance of payroll and to»ey, including the provision for the distributions of payroll time sheets and checks, for all Supplemental Workers provided under this contract, o. Provider(s) mhm|| provide paychecks for Supplemental Workers making deductions required of employers by ntote, federal and local |ows, including deductions for social security and withholding taxes. d. Prnvider(s) sha|| make all contributions for unemployment compensation funds as required by federal and state laws and process claims asindicated. e. Pnovider(m) mho|| ensure Supplemental Workers report on the specified date atthe requested time, kothe appropriate user facility, ready tmcommence work. f. Provider/s\ sha|| agree that the City retains the right to reject orstop time on any Supplemental Worker who fails to perform assigned duties satisfactorily, who is not dressed appropriately for an assignment, who violates any federal, state or local negu|ednm, disrupts the activities of the oa|mg agency to which Supplemental Worker is ansignnd, or for any other reason is considered umenoeptab�|einthe judgment nfthe City. g. Provider(a) aha|| abide by all ordinances and laws pertaining totheir operation and secure all required licenses and permits. h. Prnvider(a) shall be responsible for obtaining all necessary permits, licenses, and/or registration cards, |-Q forms (U.S. Department of Justice, Immigration and Naturalization Service - Employment Eligibility Verification) in compliance with all applicable fedena|, state and local shobuAas pertaining to the services specified herein. Prnvider(o) shall certify in writing that all required documentation is on file in their office, certifying the referrals are eligible for employment inthe United States. i. Provider(s) muetcomp|yvvithaUrequirementmofthe/\mehoenswithDlaabi|itienAct. Location ufServices: 1. City ofWest Palm Beach Water Treatment Plant 2. East Central Regional Water Reclamation Facility City Department: Public Utilities. Service Term: Recurring services: nnamAs-Needed basis. Recurring ommioee to be provided through: Three years from the date of execution of this Agreement bythe City. The Agreement may berenewed for two additional one (1) year terms upon the mutual written agreement ofthe parties. Fees: Hourly rate mnfollows: Job Title Hourly Rate Hourly Holiday Rate 1, State of Florida Certified "A"Water Treatment Operator $72.00 $108.00 2. State of Florida Certified "B"Water Treatment Operator $65.00 $97.50 3, State of Florida Certified "C"Water Treatment Operator $55,00 $82.50 4. State of Florida Certified "A"Wastewater Treatment Operator $72.00 $108.00 5. State of Florida Certified "B"Wastewater Treatment Operator $65.00 $97.50 6. State of Florida Certified "C"Wastewater Treatment Operator $55.00 $82.50 7. ELo ect Engineer $120.00 $180.00 8. Maintenance Mechanic $60,00 $90.00 USWater'Supplemental Workforce 19260 051617-2 P@Qe075Of1019 Hourly rates are inclusive of all costs imcluding, but not limited to, the cost of overhead, profit, imsuusnne, taxes, and incidentals. Billing begins atthe time the Supplemental Worker arrives onsite and checks inbuwork. The City will not pay for any travel time toand from the site. Invoice Schedule: 0 Monthly Invoice THIS AGREEMENT ("Agreement") iemade byand between the PROVIDER identified above and the City of West Palm Beach (^Ciky" or^0tiUty"). 401 Clematis Street, West Palm Beech, FL 33401, In consideration of the covenants and conditions set forth in this Agreement, Provider and City agree as follows: 1- Services. Provider shall provide all equipment, materials and labor necessary to provide the services described above (the "8arvimas^), Provider shall render the Services in a diligent, careful and thorough manner consistent with good business practice. Time shall beofthe essence with respect boall matters set forth inthis Agreement. The Services shall be completed, to the City's sotisfaoMon, in accordance with the time frames indicated above. 2. Fee. The City shall pay Provider the Fee indicated above (the "Fee"). The Fee shall be the mu|e compensation paid to provider in connection with the rendition of the Services and the performance of any and all of its other obligations under this Agreement and shall include any out-of-pocket or other axpenoeo, including travel expenses, incurred byProvider. 3. Invoices. Invoices must identify the PO number and shall be submitted to: West Palm Beach Finance Department, Attn: Ar#uunbe Paymb|e, P.O. Box 3300, West Palm Beaoh, FL 33402-3368. Invoices shall show the notmna of the service and dates(s) of service. Umvoi000 based on hourly rates shall show the actual hours vvnrkmd, person performing services, nature of the aemloe' hourly rate, and dotee(e) ofservice. Invoices may be submitted no more equenUythan monthly. Hommver, all services rendered prior toSeptember 3 01 of any given year are required to be invoiced by September 30 t of that year. Provider shall provide W-9 or FE|N#tuCity with first invoice. 4. Pay2me . The Fee shall be paid bayed on receipt of a proper invoice in accordance with the invoice schedule indicated above. Payment will be made vvbh[m 45 days of receipt ofo proper invoice in accordance with the Local Government Prompt Payment Act, Section 218.70. et o|.. Florida Statutes. No payment made under this Agreement shall be onnn|univn evidence of the performance of this Agreement by pnmvlder, either wholly or in part, and no payment shall be construed to be an acceptance of or to relieve Provider of liability for the defective, faulty or incomplete rendition of the Services. 0. Term, This Agreement shall nnmmemn* upon full execution by the parties and continue for a term of three (3) years, unless earlier terminated. The City shall execute this Agreement last, This Agreement may be renewed for two (2) additional one (1) year terms upon the execution ofawritten contract amendment byboth parties. G. Representations,Warranties and Covenants of Provider 8.1 Authority. Provider hereby represents and warrants to the City that it has full power and authority to enter into and fully perform its obligations under this Agreement without the mead for any further corporate or governmental consents or apprnva|a, and that the persons executing this Agreement are authorized toexecute and deliver it. 8.2 Duly Licensed. Provider represents that it is duly licensed to perform the Services under this Agreement and that it will continue to maintain all licenses and approvals required to conduct its business. 03 No Contingency. Provider warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for Pnovider, to solicit or secure this Agreement and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for Pruvider, any fee, oommiaaion, percenbsge, gift, or any other consideration contingent upon or resulting from the avvond or making of this Agreement. In the event of a breach or violation of this provision by U8Water-Supplemental Workforce 1A20O 051817-2 P@Qe3376Of1019 Provider, the City shall have the right toterminate the Agreementwithout liability and, stits discretion, todeduct from the contract fee, or otherwise pernver, the full amount of such fee, commission, penzontage, gdf, or consideration. 7. Standard of Care. The standard of mana for all Services performed or furnished by Provider under this Agreement will be superior to the care and skill ordinarily used by members of Provider's profession practicing under similar circumstances oratthe same time and inthe same locality. B. Compliance with Laws. In the conduct of the Services under this Agreement, Provider shall comply in all material respects with all applicable federal and state laws and regulations and all applicable county and City ordinances and regulations, including ethics and procurement requirements. 9^ Independent Contractor. It is specifically understood that Provider is an independent contractor. /f Provider is a business firm: (i) Provider acknowledges that its employees will not be covered by the City's workers' compensation insurance; (ii) Provider shall be responsible for social seourih/, unemployment and disability taxes and all other payroll taxes due with respect to Provider's employees who provide Services under this Agreement; (iii) Provider shall have no authority to bind City to any contractual or other obligation whatsoever; (|v) Provider shall be responsible to the City for all work orservices performed by Provider, its employees, agents, orsubcontractors under this Agreement. 10.Right to Audit. Provider shall maintain adequate records for the Services performed under this Agreement for five (5) years following completion of the Services, or conclusion of any ||tiQmdnn regarding this Agreement. The City shall have the right tnaudit Provider's books and records, stthe City's expense, upon prior notice, with regard to the Services provided to the City under this Agreement. Provider shall allow the Qty or its representative to interview all current or former employees to discuss matters pertinent to this Agreement, If an audit inspection in accordance with this section discloses overpricing or overcharges (of any nature) by Provider to the City in excess of one-half of one percent (.5%) of the total contract billings, (1) the reasonable costs of the City's Internal Audit department shall be reimbursed to the City by the Provider and (2) a 1596penalty ofthe overpricing or overcharges shall be assessed. Any adjustments and/or payments which must bemade as m result ofthe audit inspection, including any interest, audit costs and penalties mho|| be made by the Provider within 45 days from presentation ofCity's findings to Provider. Failure by Provider to permit such audit shall be grounds for termination ofthis Agreement bythe City. 11. Property Rights. Any work product, including but not limited to reporte, p|one, dnavvings, tracings, oketoheo, photographs. videos, illustrations, presentations, PovverPoint, specNMoatinnm, mapo, computer files, electronic data, and other documents (electronic or paper) prepared or created in the course of the performance of the Services or obtained in the performance of this Agreement, as well as all data oo1|ected, together with summaries and charts derived therefrom, will be considered works made for hire and shall be the exclusive property of the City upon their creation without restriction or limitation on their use and will be made available, upon request, to the City at any time during the performance of such Services. Upon delivery tuthe City ofsaid work product, the City will become the custodian thereof in accordance with Chapter 110, Florida Statutes. Provider will not copyright any material or work product developed under this Agreement. Any reuse of Provider's prepared documents by the City, except for the specific purpose intended henaumder, will be at City's eo|n risk and without liability orlegal exposure to Provider nrits sub-contractors. 12. Insurance. Unless waived in writing below bythe applicable Department Dineutor, Provider shall purchase from and maintain during the term of the 8ervim*n, and all applicable statutes of limitation periods, the following insurance: (o) Comprehensive General Liability insurance in on amount not less than $1,000'000.00 Combined Single Limit per each occurrence and $1.880.080 aggnagah*, with bodily injury |imnito, which may not be subject toaself-insured retention ordeductible exceeding $25.000. J Commercial General Liability Insurance is waived by the Department Director. Dept. Director Signature US Water Supplemental Workforce 1A28O 051617`2 P@Qe377Of1019 (b) Worker's Cnnnp*nmaUmn and Employer's Liability Insurance with limits of Employer's Liability Insurance not |aoe than $500.000 "each anukdent" 8500.000 "disease policy limit," and $500,008 "disease each employee" unless an opt out letter in conformance with Florida Statutes. Chapter 440, has been provided tothe City, LJ Provider is the sole owner and/or employer with less than four non-construction employees and opts out of workers' compensation coverage under Florida Chapter 440. Provider understands that Provider must comply with Sao. 440.055, F.S., and other applicable regulations. Provider isonindependent contractor. Provider Signature <c\ Automobile Liability'. Not less than $1,000,000.00 for injuries per person in any one accident or occurrence and $1.008.000.00 in the aggregate for injuries per occurrence or accident, with $18U,0O0.08for property damage in any one accident or occurrence. May not be subject tpa self- insured retention ordeductible exceeding $1Q,BOD. 0 �� Automobi|eLiab0ity |nouranoeiowaivedbythaDepertmemtOireoor, Dept. Director Signature Gelf-inaunamoesha1| notbeaouepteb|o. A|| imounsnuapdiciesehaUbeissuedbyoempaniestNat(a)ereouthorized to transact business in the State of Florida, (b)have agents upon whom service of process may be made in Palm Beach County, Florida,and(o) have a best's rating ofA,Norbetter. Additional Insured: All liability insurance policies shall name and endorse the following ao additional imsuned(a): the ECR Board, the City of West Palm Beach and its commissioners, officers, employees and agents. Insurance:Certificate of Provider shall provide the City Risk Manager with a copy of the Certificate of Insurance and endorsements evidencing the types of Insurance and coverage required prior to the commencement of Services. It is the Provider's responsibility to ensure that the City's Risk Manager and the Department both have ocurrent Insurance Certificate and endorsements etall times. If Provider's insurance policy is a claims made pu|ioy. Provider shall maintain such insurance coverage for a period of five(5)years after the expiration or termination of this Agreement.Applicable coverage may be met by keeping the policies in fonoe, or by obtaining an extension of coverage commonly known as a reporting endorsement oftail coverage. The provisions of this section shall survive beyond the expiration or termination of this Agreement. 13. {ndemnU�(. Provider agrees to indemnify, defend, save and hold harmless the ECR Board, the City. its offioens, agents and employees, from any claim, demand, suit, |ooa, cost or expense for any damages that may he asserted, claimed or recovered against orfrom City, its oommissionenu, officials, employees or agents arising out of or incidental to or in any way connected with Provider's performance of the Services or caused by or arising out of(a) any aot, omiesion, default or negligence of Provider in the provision of the Oemin*n under this AQnaement� /b\ property damage or personal injury, which damage, injury ordeath arises out of or is incidental to or in any way connected with Provider's execution of Sen/ices under this Agreement; or (n) the violation of fedorel, etete, county or municipal |aws, ordinances or regulations by Provider. This indemnification includem, but is not limited to, the performance of this Agreement by Provider or any act oromission of Provider, its ogentm, eerxonta, oontraotoro, petpane, guests or invitees and includes any costs, attorneys' fees. expenses and liabilities incurred in the defense of any such claims or the investigation thereof. Provider agrees to pay all claims and |uaaes and shall defend all suits, in the name of the ECR Board, the C|ty, its employees, and offioerm, including but not limited to appellate proceedings, and shall pay all oomta, judgments and attorneys' fees which may issue thereon. Qty reserves the right to select its own legal counsel to conduct any defense in any such proceeding and all nnotm and fees associated therewith uhu|X be the responsibility of Provider under this US VVatar-Gupp|emenba| Workforce 10280 031817-2 _ P@Qe5378 Of 1019 indemnification provision. To the extent considered necessary by the City, any sums due Provider under this Agreement may be retained by City until all of City's claims for indemnification have been nasolved, and any amount withheld shall not be subject to the payment of interest by City. This indemnification agreement is separate and apart from, and in no way limited by, any insurance provided pursuant to this Agreement or otherwise. This paragraph shall not be construed to require Provider to indemnify the City for City's own neg|igenoe, or intentional acts of the City, its agents or employees. Nothing in this Agreement shall be deemed to affect the rights, phvUuQea and sovereign immunities of the City as set forth in Section 768.28. Florida Statutes. This clause shall survive the expiration or termination ofthis Agreement. 14. Termination. 14.1 The City ehsU have the right to terminate this Agreement, in vvho|o or in port' with or without meome, and for its convenience, upon five (5) calendar days written notice to Provider. In the event of termination, the City shall compensate the Provider for all authorized Services satisfactorily performed through the termination date under the payment terms contained inthis Agreement. 14.2 Provider shall immediately deliver all dooumenta, vvhthem information, electronic data and other materials concerning City projects in its possession to the City and obg|| cooperate in transition of its consulting duties to appropriate parties at the direction of the City. 14.3 Upon termination, this Agreement shall have no further force oreffect and the parties shall be relieved of all further liability heneunder, except that the provisions of this Section and the provisions regarding the right to eudit, property rightu, imouronua, indemnification, governing |mvv and litigation ohu|i survive termination of this Agreement and remain in full force and effect. 15. Warrant . Provider shall warrant that the Services shall be free from improper workmanship and/or defective materials for one (1) year from completion. 18. Notices. Notices required hereunder shall be given by written notice sent byregistered U.S. mail, return receipt requested, or byelectronic transmission producing awritten reoord, if to the City. to P.O. Box 3366, West Palm Bearh, FL 33402' attention: City Adminiatrator, and if to Provider, to the address set forth above. 17. Taxes. Provider understands that in performing the Services for the City, Provider is not exempt from paying sales tax to Provider's suppliers for materials required for Provider to perform under this Agreement. Provider shall not be authorized to use City's tax exemption number for purchasing supplies or materials. 18. This Agreement is expressly conditioned upon the availability of funds lawfully appropriated and available for the purposes set out herein as determined in the sole discretion of the City. If funding for this Agreement is in multiple fiscal years, funds must be appropriated each year prior to costs being incurred. Nothing in this paragraph ahe|| prevent the making of contracts with aterm of more than one year. but any contract so made shall be executory only for the value of the services to be rendered or paid for in succeeding fiscal years. In the event funds to finance this Agreement become unavailable, the City may terminate this Agreement upon no less than twenty-four(24) hours notice to Provider. The City shall bethe sole and final authority aotnthe availability offunds. 19. Lobbying Certification. Provider certifies to the best ofits knowledge and belief that no funds or other resources received from the State in omnmootimn with this Agreement will be used directly or indirectly to influence legislation orany other official action by the Florida Legislature or any state agency. 20. Non Discrimination. Provider shall not discriminate against any person because ofrace, color, reUgion, sex, gender identity or expreaaion, genetic informa0on, national origin, age. disability, familial status, marital status orsexual orientation. 21. Assignment. This Agreement requires the skills and experience ofProvider and may not be assigned by Provider. This Agreement shall be binding upon and inure to the benefit of the parties hereto, their successors and permitted assigns. US Water Supplemental Workforce 1Q2GO [� 051617-2 @Qe379 Of 1019 22. Any deadline provided for in this Agreement may be extended, as provided in this penagraph, if the deadline is not met because of one ofthe following conditions occurring with respect to that particular project orparcel: fine, sthke, axp|ooion, power blackout, earthquake, volcanic action, Oood, war, civil disturbances, terrorist acts, hurricanes and acts of God. When one of the foregoing conditions interferes with contract performamca, then the party affected may be excused from performance on a day-for-day basis to the extant such party's obligations relate to the performance np interfered with; providod, the party so affected ohe|| use reasonable uffoMo to remedy or remove such causes ofnnn-perfonnenoe. The party so affected shall not be entitled to any additional compensation by reason of any day-for-day extension hereunder. 23. . 23.1 Provider represents that it has not given or accepted a kickback in relation to this Agreement and has not solicited this Agreement bYpayment oracceptance ofa gratuity oroffer ofemployment. 23.2 Provider represents that it has not solicited this contract by payment of gift or gratuity or offer of employment to any official, employee of the City or any City agency or selection committee. 233 Provider represents that itdoes not emp|oy, directly or in0irenUy, the mayor, members of the city commission or any official, department director, head of any City agency, or member of any board, committee nr agency of the City. 23.4 Provider represents that it does not emp|oy, directly or indirecUy, any official of the Qty. Provider represents that it does not emp|oy, directly or indirent|y, any employee or member of any bnand, committee or agency of the City who, alone or together with his household mnmbere, ovvm at least five percent (6%) ofthe total assets and/or common stock ofProvider. 23.5 Provider represents that it has not knowingly given, directly or indirectly, any gift with a value greater than $100 in the aggregate in any calendar year to the mayor, members of the city commission, any department director or head of any City agency, any employee of the City or any City agency, or any member of a board that provides regu|abon, overmight, management orpolicy-setting recommendations regarding Provider orits business. 23.6 Provider nepnaaemto that it presently has no interest and shall acquire no intergmt, either direct or indirect, which would conflict in any manner with its performance under this Agreement. Provider further represents that no person having any interest shall be employed or engaged by it for said Services. 23.7 Provider, its uffioera, pemonmu|, subsidiaries and subcontractors shall not have or hold any continuing or frequently recurring emop|oyment, contractual relationship, business association or other circumstance which may influence or appear to influence Provider's exercise of judgment or quality of the Services being provided under this Agreement. Provider, its mfficora, permonne|, subsidiaries and subcontractors shall not perform consulting work for any third party that would in anyway be in conflict with the Services to be provided to the CRA under this Agreement. 23,8 In the event Provider in permitted to utilize subcontractors to perform any services required by this Agreement, Provider agrees to prohibit such mubcontraotora, by written contract. from having any conflicts eswithin the meaning ofthis section. 24. Public Entity Crimes Act. Provider represents that the execution of this Agreement will not violate the Public Entity Crimes Ant (Section 287.133. Florida Statutaa), and certifies that Provider and its subcontractors under this Agreement have not been placed on the convicted vendor list maintained by the State of Florida Department of Management Services within 36 months from the dab* of submitting a pnmpoae| for this Agreement or entering into this Agreement, Violation of this section may naeu\t in termination of this Agreement and recovery of all monies paid harato, and may result in debarment from City's competitive procurement activities. 25. Unauthorized Aliens, The knowing employment by Provider or its sub-contractors of any alien not authorized to work by the immigration |ewo or the Attorney General of the United States is prohibited and uhoU be m default of this Agreement which results in uni|obaro| termination. Provider further represents that it is not in USWater- Supplemental Workforce 1Q2OO violation of any laws relating to terrorism or money laundering, including Executive Order No. 13224 on Terrorist Financing. 28. Small Business Reguirements. Provider shall comply with the City's 8msU| Business Ordinance set forth in Chapter 00 of the Code of Ordinances of the City of West Palm 8each, which is incorporated herein by this reference. Provider shall comply with the emo|| business commitment contained in Provider's Proposal. Provider shall maintain all relevant records and information necessary to document compliance with the Small Business Ordinance and shall allow the City to inspect and audit such records, 27. Public Records Law. Provider shall comply with Chapter 119. Florida 3tetuhan, regarding public records. Provider shall keep and maintain all documents, records, correspondence, computer files, emails, and/or reports prepared in order to perform the work under this Agreement. A request to inspect or copy public records relating to this Agreement must be made directly to the City. If the City does not possess the requested records, the City shall immediately notify the Provider of the request and the Provider shall provide the records to the City orallow the records to be inspected or copied within a reasonable time at the cost that would not exceed the cost allowed by law. All records stored electronically must bgprovided tothe City, upon request, in aformat that is compatible with the information technology systems of the City. Upon completion of the Agreement, Provider shall transfer, at no cost, to the City all public records in possession of Provider or Provider shall keep and maintain all public msonnds. If Provider keeps and maintains public records upon completion of the Agreement. the Provider shall meet all applicable requirements for retaining public records. If Provider transfers all public records to the City upon completion of the Agreement, the Provider shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements, Provider mhm|[ ensure that public records that are exempt orconfidential and exempt from public records disclosure are not disclosed. Records, that are exempt or confidential and exempt from public records disclosure requirements may include plana, drawings and records related to the physical security nfCity buildings arsecurity systems and shall not be disclosed by Provider' except as authorized bylaw and specifically authorized by City. If Provider does not transfer the records to the public agency upon completion of the Agreement. Provider shall ensure that exempt and confidential records are not disclosed. Failure of the Provider to provide public records to the City within a reasonable time or a||ovvob|e cost may be subject to penalties under Sec. 119.10. Fla. Stot., and may be cause for termination of the Agreement by the City, in addition to any other remedies available under the Agreement orbylaw. IF THE PROVIDER HAS QUESTIONS REGARDING THE /\PpL[[|ATI{]N OF CHAPTER 119, FLORIDA STATUTES, TO THE PROVIDER'S [)UT\/ TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CITY CLERK, WHO IS THE CITY'S CUSTODIAN OF PUBLIC RECORDS, AT: Office of the City Clerk City of West Palm Beach 401 CjeOl8[iG S[nBef West Palm Be8ch, FIL 33401 561-822-1210 ~ CitVC]8rk@VVpb.OrQ. 28. Governing Law. This Agreement shall be construed and interpnated, and the rights of the parties hereto daternmined, in accordance with Florida law without regard to conflicts of law provisions. The City and Provider submit tothe jurisdiction of Florida courts and federal courts located in Florida. The parties agree that proper venue for any suit concerning this Agreement shall be Palm Beach County, Florida, or the Federal Southern District of Florida. Provider agrees to waive all defenses to any suit filed in Florida booed upon improper venue or /onunn nonoonveniena. TO ENCOURAGE PROMPT AND EQUITABLE RESOLUTION OF ANY L|T|GAT|ON, EACH PARTY HEREBY WAIVES ITS RIGHTS TO A TRIAL BY JURY IN ANY LITIGATION RELATED TO THIS AGREEMENT. 29. Severabilitv. In the event that any term or provision of this ohe|| to any extent be held invalid or USVVoter-Supp|ementa| Workforce 19260 051617-2 P@Qe081 Of 1019 unenforceable, it is agreed that the remainder of this Agreement, or the application of such terms or provision to persons mrcircumstances other than those as to which itisheld invalid or unenforceable, shall not be affected and every other term and provision of this Agreement shall be deemed valid and enforceable bothe maximum extent permitted by law. 30. Waiver. AnyweivorbyyitherpertyberetunfanyVnen/ monaoftheoovenamho. conditione, orpxn/isionuof this Agreement, shall not be construed to be a vvahmr of any subsequent orother breach of the mama or any covenant, condition orprovision ofthis Agreement. 31- Headings. The headings contained in this Agreement are provided for convenience only and shall not be considered in construing, interpreting orenforcing this Agreement. 32. Inspector General. Provider is aware that the Inspector General of Palm Beach County has the authority to investigate and audit matters relating to the negotiation and performance of this contract, and may demand and obtain records and testimony from Provider and its subcontractors and lower tier subcontractors. Provider understands and agrees that inaddition to all other remedies and consequences provided by law, the failure of Provider or its subcontractor or lower tier subcontractors to fully cooperate with the Inspector General when requested may be deemed by the City to be a material breach of this Agreement justifying its termination. 33. . Any Exhibits attached to this Agreement are incorporated into the terms and conditions of this Agreement. In the event of any conflict between this Agreement and any Exhibits, this Agreement governs. This Agreement embodies the entire agreement and understanding of the parties with respect to the subject matter of this Agreement and supersede all prior and contemporaneous agreements and underotandinga, ons| or written, relating to the subject matter. This Agreement may only be modified bywritten amendment executed bythe City and Provider. 34. . Except as otherwise specifically provided herein' in the event of any conflict between the specific provisions of this Agreement and the requirements or provisions of the Procurement So|icitotiomend/erPropoaa|. thepnuviaionsshaUbeQivenpnaoedenoeinthefo||owiogordar: (1)HhisAgroennent, (2) the Procurement Solicitation; and (3) the Proposal. Wherever posaibia, the provisions of the documents shall beconstrued insuch manner astoavoid conflicts between provisions ofthe various documents. IN WITNESS WHEREOF, the pates hereto have made and executed this Agreement as of the day and year last executed below. U.S. CITY QFWEST PALM BEACH 'y Edward Mitchell Geraldine Muoi6, Mayor Vice President &General Manager / Attest: City Clerk Date: . 2017. CITY ICE Approved and legality US Water- Supplemental Workforce 19260 5RAL R PROCUREMENT D T 'r !?gi 'r r ` 401 Clematis Street, 3�`' Floor " w West Palm Beach, FL 33401 4 561-822-2100 W . . �pFax:: 561-822-1564 £CAMhT l®'� Invitation to Bid ITB 16-17-119 Public Utilities Supplemental Workforce The City of West Palm Beach is soliciting one or more qualified and responsible vendors to provide, on an as- needed basis, supplemental public utilities operations and support staff. The Contractor(s) selected under this procurement may be awarded separate contracts with the City of West Palm Beach, and/or the East Central Regional Water Reclamation Facility(ECRWRF)under the terms and conditions of this ITB. Bid documents may be acquired electronically and free of charge by logging onto the City's Procurement Department's website at: http://w qE /De artments/Pro(;L,ireryienti olicitations/Bids-List Hard copies of bid documents may also be acquired from the Procurement Department at 401 Clematis Street, Third Floor,West Palm Beach, Florida 33401 —(561)822-2100. Time is of the essence and any proposal received after 3:00 p.m. on April 12, 2011, whether by mail or otherwise, will be returned unopened. The time of receipt shall be determined by the time clock located in the office of the Procurement Department, Bids shall be placed in a sealed envelope, marked in the lower left-hand corner with the bid number, title, date, and hour bids are scheduled to be received. offerors are responsible for insuring that their bid is stamped by Procurement office personnel by the deadline indicated. All bids must be delivered or mailed to: City of West Palm Beach Procurement Department Nathaniel Rubel, Procurement Supervisor 401 Clematis Street,3"L Floor West Palm Beach, FL 33401 ENVELOPES CONTAINING BIDS MUST BE IDENTIFIED AS BID 16-17-119. IMPORTANT: Contact by a Contractor, or anyone representing a Contractor, regarding this ITB with the WPB Mayor, any WPB Commissioner, Officer, City employee, ECR Board Member, ECR Board alternate Member, Commissioner or Official of the governing body of any ECR Member, or any Officer or Employee of any ECR Member, other than an employee of the WPB Procurement Department, is grounds for disqualification. Contact with the WPB Procurement Department is for clarification purposes only. NV, i publish Date: March 10,2017 rank Hayden f Director of Procuremen ITB 16-17-119 1 Page 383 of 1019 Table of Contents SECTION I — SCOPE OF WORK..................................................... ....................................... 3 SECTION 2 — SPECIAL TERMS..........................................._ .............................................. 30 SECTION 3 — MINIMUM QUALIFICAITONS, and EVALUATION FACTORS ............... .......... 32 SECTION 4 — INSTRUCTIONS TO BIDDERS........................... ............................................ 33 FORM B1 — BID PACKAGE COVER SHEET............... ..._......... ........... ......................... 39 FORMB2 — BID............................................... .................................................................. .... 40 FORM B3 —SCHEDULE OF BID ITEMS ................................................................................ 42 FORM B7 — LIST OF REFERENCES...................................................................................... 43 FORM 138 —AFFIDAVIT OF PRIME BIDDER.......................................................................... 44 FORM B9 — DRUG FREE WORKPLACE CERTIFICATION ................................................... 46 FORM 1311 (SB02) — SUBCONTRACTORS LISTING............................................................. 47 FORM B12 (SB01) —STATEMENT OF SMALL BUSINESS PARTICIPATION....................... 48 FORM 1313 (SB03) — LETTER OF INTENT....................................................................... ..... 49 EQUAL BENEFITS CERTIFICATION FORM.......................................................................... 50 ITB 16-17-119 Page 381 of 1019 ti '= S s,+v i�v W f I f_'A I NA,, i:I[ F'x 4 11 � SECTION I — SCOPE OF WORK Introduction: The Public Utilities Department is responsible for the Water Treatment Plant, the East Central Regional Water Reclamation Facility (ECRWRF), and the reclaimed water systems. This includes operation and maintenance of all the water lines, fire hydrants, pump stations, sewer lines, and lift stations in our service area. The Department supports wastewater and water laboratories which are HRS certified and NELAC certified for a range of parameters. other services provided include billing, customer service, the Mayor's Response Team, dispatch, and a fiscal and administrative services division. In addition, the Department electricians maintain all six stormwater pump stations and the Water Resources Division restores and maintains approximately 2.5 square miles of preserves along with 25 linear miles of canals and berms, and the City's reservoirs Lake Mangonia and Clear Lake. The East Central Regional Water Reclamation Facility (ECRWRF) is a 70 million gallons per day (mgd) conventional activated sludge secondary treatment plant. The ECRWRF has a five member Board with representatives from each member utility; The City of West Palm Beach, Riviera Beach, Labe Worth, Town of Palm Beach, and Palm Beach County. The City of West Palm Beach Public Utilities has the operation and maintenance responsibility for the facility. Portions of the plant's secondary effluent are discharged to a high-level disinfection facility capable of delivering 22 mgd to meet industrial cooling water demands at the Florida Power and Light West County Energy Center. The balance of secondary effluent is discharged to deep injection wells. Background: The Water Treatment Plant and ECRWRF are undergoing multiple major construction projects which cause for alternative operational strategies and monitoring. This along with a high turnover rate, pending retirements, and a staff in which the majority are trainees; the City of West Palm Beach is seeking supplemental certified operators to help maintain regulatory compliance and assist with various operational projects. Scope of Work: The City of West Palm Beach is requesting additional State of Florida certified water and wastewater treatment operators, engineering and office staff, and other skilled positions. The additional operators would work alongside and in some instances supervise current operations staff. The City of West Palm Beach Public Utilities Department is requesting unit price per hour for each position listed below: Operations: *Operations supplemental staff will be required to work:12 hour shifts 1. State of Florida Certified"A"Water Treatment Operator 2. State of Florida Certified "B"Water Treatment operator 3. State of Florida Certified "C"Water Treatment operator 4. State of Florida Certified"A"Wastewater Treatment Operator 5. State of Florida Certified"B"Wastewater Treatment operator 5. State of Florida Certified "C"Wastewater Treatment Operator Engineering and office Staff: 7. Secretary 8. Project Engineer 9. Customer Service Representative 10. Customer Relations Specialist Skilled Staff: 11. Maintenance Mechanic 12. Utilities Electrician 13. Utilities Controls Technician 14. Laboratory Technician 1 15. Laboratory Technician 11 15, Laboratory Technician III ITB 15-17-119 3 Page 385 of 1019 17. Heavy Equipment Operator 18. Maintenance Worker 19. Meter Service Technician | 20� Meter Service Technician || 21� Meter Service Technician III 22. Utility Locator The City of West Palm Beach Public Utilities Department reserves the right to interview any potential staff and approve or deny placement. The City reserves the right to moqwan\additional staff for utility related positions mut specifically mentioned inthis ITB. Supplemental to Hire: Should an opening fora permanent position within the City come available, the supplemental worker may apply for this position. The City reserves the right to hire this supplemental worker without any financial obligation to the Contractor. Vacation Pay: If a supplemental worker qualifies for e vacation under their employment contract with the Contnaotor, that employee will give the City two (2) weeks' notice before the start of such vacation. The Contractor shall be responsible for any vacation pay due the employee, Additionally, if the esoi8mmnmt is ongoing at the time of employee's v000Uon. the contractor will provide replacement employee. Overtime: Should any assignment require the supplemental employee to work more than forty(40)hours in any given week, the City shall pay anovertime rate equal &u1-1/2times the hourly rate specified inthe contractor's bid, Contractor Responsibilities: 1. Contractor(s) shall be responsible for employment screening, tos0mQ, ovaluatiums, advertimimg, reoruitment, and disciplinary actions involving any supplemental contracted personnel under this contract. Screening and testing procedures used by the contractor must ensure that the required know|edQe, nk|||o and abilities, and minimum entrance requirements as detailed in the bid specifications are met. 2. Contractor(s) shall be responsible for the administration and maintenance of all employment and payroll reuurdm, payroll proceuaing, remittance nfpayroll and taxes, including the provision for the distributions of payroll time sheets and ohooka, for all supplemental contracted personnel provided under this contract. 3. Contnaotor(o) aha|| provide paychecks for supplemental contracted personnel making deductions required of employers by state,federal and local laws, including deductions for social security and withholding taxes. 4. Contractor(e) she|| make all contributions for unemployment compensation funds as required by federal and state laws and process claims as indicated. 5. Contractor(s) shall ensure employees report on the specified date at the requested time, to the appropriate user facility, ready tncommence work. G. Cuntraotmr(o) shall agree that the City retains thehBhttomejootnrmhoptim* omanysupp|amente| contracted personnel who fails to perform assigned dudes satisfactorily, who is not dressed appropriately for an maaigmment, who violates any fedena|, state or |ooe| regu|atiom, disrupts the activities nfthe using agency towhich supplemental contracted personnel iaassigned, orfor any other reason is considered unacceptable in the judgment of the using agency, 7. Contractor(s) shall abide by all ordinances and laws pertaining totheir operation and secure all required licenses and permits. ITB 16-17-119 Page -4 @Q� �O� Of 1019 8. Contractor(s) shall be responsible for obtaining all necessary permits, licenses, and/or registration cards, 1-9 forms (U.S. Department of Justice, Immigration and Naturalization Service - Employment Eligibility Verification) in compliance with all applicable federal, state and local statutes pertaining to the services specified herein. Contractor(s) shall certify in writing that all required documentation is on file in their office, certifying the referrals are eligible for employment in the United States. 9. Contractor(s) must comply with all requirements of the Americans with Disabilities Act. It is specifically understood that Provider of supplemental worker(s) is an independent contractor. If Provider is an individual: (i) Provider is not an employee of the City: (fi) this Agreement is not a contract of employment and that no relationship of employerlemployee or principallagent is or shall be created nor shall exist by reason of the performance of the Services under this Agreement, (iii) Provider will not be eligible to participate in any employee benefit maintained by the City; (iv) Provider will not be covered by the City's workers'compensation insurance; (v) Provider will be solely and exclusively responsible for payment of all taxes due in respect of all compensation and/or other consideration received by Provider under this Agreement. If Provider is a business firm: (i) Provider acknowledges that its employees will not be covered by the City's workers'compensation insurance; (ii) Provider shall be responsible for social security, unemployment and disability taxes and all other payroll taxes due with respect to Provider's employees who provide Services under this Agreement; (iii) Provider shall have no authority to bind City to any contractual or other obligation whatsoever; (1y) Provider shall be responsible to the City for all work or services performed by Provider, its employees, agents, or subcontractors under this Agreement. Job Descriptions Operations 1. State of Florida Certified "A" Water Treatment Operator(Water Plant Operator 111) Summary: Under limited supervision, oversees and performs a variety of complex duties to ensure a safe and adequate supply of water in accordance with City, federal and state standards; and performs related duties as assigned. Essential Functions: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge skills, and other characteristics. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.) An employee in this class performs complex technical and skilled work to provide safe, potable water for The City of West Palm Beach and its environs. This is done through the operation and minor maintenance of water treatment plant, water storage tanks, pump stations and associated facilities. Work involves collecting water lab samples, performing required analysis and tests; checking chlorinators and other plant machines and equipment; and reading meters, gauges and dials. Work also involves monitoring potable water levels in ground storage tanks. Employee is responsible for maintaining records of readings, making more complex adjustments and minor repairs to equipment and fixtures as required, and maintaining accurate records. Employee may also assist in training and coordinating the work of lower-level Water Plant Operators. Employee must exercise independent judgment and initiative in completing assignments. Employee must also exercise tact and courtesy in frequent contact with co- workers and supervisors. Duties and Responsibilities: (Which are not in any hierarchical order) 1. Monitors SCADA equipment and maintains proper surveillance of all plant processes, equipment and controls to ensure efficient operation of the plant. 2. Monitors process variables, making changes as determined by flow, controls, instrumentation analysis, calculations, and visual observations; calibrates equipment; adds chemicals; monitors and participates in shut-downs and start-ups of equipment as directed. 3. Reviews logs and notes to evaluate condition of water plant at beginning of shift. 4. Collects and analyzes water samples from a variety of sources on a regularly scheduled basis or upon request. ITB 16-17-119 Page 30 of 1019 5. Adjusts orrocalibraheu laboratory equipment, chemical feeds, and pressures based onwater sample analysis. G. Monitors, adjustand cleans filter system toensure proper functioning, 7. Monitors and performs routine preventive maintenance of equipment and cleaning of chemical rooms, 8. Maintains supplies, chemicals and parts, and ensures that na|a0sd paperwork and invoices are processed. A. Uploads chemicals from tanker trucks,filling tanks amnecessary. 10. Assists in performing preventive and emergency maintenance on equipment. 11. Performs regular inspections of the plant, feci|itiea, pump stations, storage 1am4a and supporting equipment to ensure proper operating condition at all times; maintains detailed records of findings concerning conditions and status or state of all equipment in assigned area. 12. Logs information associated with water plant status per shift assignment(s) to ino|ude, but not limited to: production log sheets/bookn, filters operations log sheet/booka, treatment operations log sheets/books, sludge pmooaoim0 log aheot/bouk, and other application log books applicable to the Public Water Supply System journal. 13, Performs related work eorequired. Knowledge, Skills, and Abilities: • Considerable knowledge of water operational systems, principles and practices. w Considerable knowledge of C|ty, federal and state nu|es, ragmUationn, practices and procedures related hothe operation and administration ofwater systems, • Considerable knowledge of occupational hazarda, beaUth, safety and environmental poNoies, precoutinna, and procedures associated with water plant operations and related activities. m Knowledge of recordkeeping and file maintenance practices and procedures. ° Working knowledge ofchemistry aaapplied towater treatment. * Ability to use computer system(s) operated by the Qty and department for monitoring plant and distribution system operations, including computerized maintenance management systems (C|WKHS); pn*paring, completing and closing work orders as required. ° General knowledge ufasset management procedures and processes; best business practices for water treatment plant operation, m Skill in safely responding to hea|th, safety, and environmental incidents oremergencies. * Skill in safely maintaining and operating water plant systems, equipment and machinery. w Skill inthe safe use ofhazardous chemicals. • Skill in utilizing verbal and written communication and the ability to keep accurate naomrdm in the development and preparation ofreports and presentations, • Ability to establish and maintain effective working relationships with those ouniaohod in the course of work. Environment:Physical Requirements and Work Work involves long hours with exposure to loud noiaaa, chemioa|a, toxic fumea, air and waterborne pothogane, and mechanical equipment during the operation and inspection of facilities and equ|pment, with the ability to detect mechanical or operational problems. There is frequent need to stand, stoop, walk,,sit, climb in high areas and on catwalks, lift heavy objects (up to 50 pounds) and perform other similar actions during the course of the workday. The City of West Palm Beech promotes and maintains a drug/alcohol free work environment through the use of mandatory pre-employment and random drug testing for certain employees. Minimum Qualifications: High school diploma or GED supplemented by vocational and/or technical training in vvahar treatment plant operations, biology, chemistry, or bacteriology and five (5) years experience involving water plant operations and equipment maintenance, or any equivalent combination of training and experience. Associate degree in biology, chemmistry, science or related field, preferred. Must possess and maintain State of Florida Department of Environmental Protection Water Treatment certification, Class A. A valid Florida driver's license and CDL is required. Avo|id driver's license from any stmt* (equivalent to m State of Florida Class E) may be utilized upon application; with the ability to obtain the State of Florida driver's license within 30 days from day of appointment ITB 16-17-119 P � @Q� ��Oof 1019 2. State nfFlorida Certified "B"Water Treatment Operator(Water Plant Operator 11) Under limited eupervsion, oversees and performs o variety of complex duties to ensure a safe and adequate supply ofwater im aocondomuo with City, federal and state standards; and performs related duties aoassigned. Functions:Essential (Essential functions, eodefined under the Americans with Disabilities Act, may include the following tasks, knowledge skills, and other characteristics. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.) An employee in this class performs responsible technical and skilled work in the operation and minor maintenance ofwater treatment plant, water storage tonka, pump otabmmo and associated facilities. Work involves performing required analysis and tests; checking chlorinators and other plant machines and equipment; and reading meters, gauges and dials. Work also involves monitoring potable water levels in ground storage tanks. Employee is responsible for maintaining records of needinga, making chemical adjustnente, maintaining accurate records, and maintaining equipment and fixtures as required. Employee must exercise independent judgment and initiative in completing assignments. Employee must also exercise tact and courtesy in frequent contact with co-workers and supervisors. Duties and Responsibilities: (Which are not/nany hierarchical order) 1. Reviews logs and notes to evaluate condition of water plant at beginning of shift. 3. KAomiKure computer SCADA equipment toensure efficient plant operation; maintains pump status and reservoir levels. 3. Collects and analyzes water samples from avariety ofsources on a regularly scheduled heeio or upon request. 4. Monitors and maintains proper surveillance of all plant processes, equipment and controls to ensure efficient operation ufthe plant, pump stations and storage tanks. 5� Adjusts or recalibrates laboratory equipment, chemical feeds, and pressures based on wateraample analysis. O. Monitors, adjusts and cleans filter system buensure proper functioning. 7. Performs regular shift inspections of the plant, 0eci|itiem, and supporting equipment to ensure proper operating condition at all Unmea| maintains detailed records offindings. 8. Monitors and performs routine preventive maintenance of equipment and cleaning of chemical rooms. Q. Inventories, orders, and receives supplies. 10. Uploads chemicals from tanker trucks and stores in bulk storage tanks;fills day tanks as necessary. 11. Prepares and submits required records, logs and reports. 12. Assists in performing preventive and emergency maintenance on equipment. KNOWLEDGE, SKILLS AND ABILITIES: ° General knowledge ofwater treatment operational systems. • Knowledge of City, federal and state ruleo, reQu|ationo, practices and procedures related to the operation and administration ofwater systems. o Knowledge of health, safety and environmental policies, precautions, and procedures. • Knowledge ofchemistry onapplied towater treatment. ° Knowledge of recordkeeping and file maintenance practices and procedures, w Ability torecognize breakdowns inwater treatment plant equipment. � Ability to use computer ayahem(n) operated by the City and department for monitoring p|mmtmmd distribution system uperetiuma, including computerized maintenance management systems (CKAMS); preparing, completing and closing work orders msrequired. ° Ability to exercise independent judgment in making decisions and coordinating the proper operation ofequipment kzproduce water. w Skill in safely responding to hoa|th, uafoty, and environmental incidents oremergencies. * Skill in safely maintaining and operating water plant systems, equipment and machinery. * Skill inthe safe use ofhazardous chemicals. ° Skill in utilizing verbal and written communication in the development of reports and presentations. ITB 16-17-119 PZ @Q� ��6 Of 1019 ° Ability to establish and maintain effective working relationships with those contacted in the course of work. PHYSICAL REQUIREMENTS AND WORK : VVorkinvovenlonghourowithexposuneto loud noises, chemicals, toxic fumes, air and waterborne pathogeny, and mechanical equipment during the operation and inspection of facilities and equipment, with the ability to detect mechanical or operational problems. There is frequent need to stand, stoop, walk, sit, climb in high areas and on catwalks, lift heavy objects (up to 50 pounds) and perform other similar actions during the course of the workday. The Qty of VVeni Palm Beach promotes and maintains a drug/alcohol free work environment through the use of mandatory pre-employment and random drug testing for certain employees. MINIMUM QUALIFICATIONS: High school diploma mrGED supplemented byvocational and/or technical training in water treatment plant operallone, bio|m8y, chemimtry, or bacteriology and three (3) years experience involving water plant operations and equipment maintenance, or any equivalent combination of training and experience. Associate degree in biology, chemistry, science or mAetod field, preferred. Must possess and maintain State of Florida Department of Environmental Protection Water Treatment certification, Class 8 Avalid Florida driver's license and CDL isrequired. Avalid driver's license from any state to a State of Florida Class E) may be utilized upon application; with the ability to obtain the State of Florida driver's license within 30 days from day of appointment. 3. State of Florida Certified "C"Water Treatment Operator(Water Plant Operator) Under limited supervision follows a defined training program in water treatment to a certified operator, performs daily tasks and maintenance of the water facility, and performs related duties as assigned. ESSENTIAL FUNCTIONS: (Essential functions, andefined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this clavaj DUTIES AND RESPONSIBILITIES: (which are not/nany hierarchical order) I� Receives training assignments from the Lead Operator. 2. Checks the condition ofthe water plant et the beginning ofthe assigned shift byreviewing logs and notes. 3. Assists or performs analysis of incoming water and outgoing water to ensure proper quality. 4. Make adjustments necessary to maintain quality as directed. 5. Checks levels of sludge thickener to ensure consistent feed of sludge waste polymer. 8. Checks the depth of sludge in the basins to ensure proper levels are maintained. 7. Performs regular tests for leaks of chlorine and other dangerous chemicals. 8. Backwashes filters to ensure proper filtration by removing trapped particulate. S. Observes, trains, and assists in performing preventive and emergency maintenance on equipment. KNOWLEDGE, SKILLS AND ABILITIES: ° Knowledge cfthe principles and practices ofwater systems. ° Knowledge of the proper methods and techniques used in cleaning, repairing, and maintaining water systems equipment, ° Knowledge of the federal, state, and local rules, regulations, policies and procedures regarding the operation and administration ofwater systems. • Knowledge mfoccupational hazards and safety precautions. w Skill in operating water systems machinery in e safe and capable manner. ° Skill inusing hand and power tools, ^ Skill |nthe proper use ofhazardous chemicals. w Ability toobtain and maintain required certification as awehyr plant operator. � Ability tofollow oral and written instructions. � Ability 0zfollow safety practices and recognizes hazards. [TB 16-17'119 P � @Q� ��U Of 1019 PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT:Work involves performing moderate work in all types of weather, There is occasional need to stand, stoop, walk, lift moderately heavy objects(up to 50 pounds)and perform other similar actions during the course of the workday. The City of West Palm Beach promotes a drug/alcohol free work environment through the use of mandatory pre-employment drug testing. MINIMUM QUALIFICATIONS: High school diploma from an institution recognized by the Florida Department of Education, or GED, and one (1) year related experience, or any equivalent combination of training and experience. Must possess State of Florida Water Treatment Plant Operator Class C certification. A valid Florida driver's license, required. 4. State of Florida Certified "A"Wastewater Treatment Operator(Wastewater Plant Operator 111) SUMMARY: Under limited supervision, performs a variety of duties to provide for the proper treatment of wastewater in accordance with federal, state, and local standards; and performs related duties as assigned. ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.) DUTIES AND RESPONSIBILITIES: (which are not in any hierarchical order) 1. Monitor and observe plant operating conditions, monitor plant SCADA system, record observations and data in shift log, and follow process control procedures for assigned areas. 2. Collect water, wastewater, and sludge samples from various plant locations, perform designated laboratory procedures, and calibrate laboratory equipment as required, 3. Adjust chemical feeds as necessary based on the results of sample analysis. 4. Monitor and adjust wastewater treatment equipment (e.g., pumps, mixers, blowers, etc,) to ensure proper functioning. 5. Monitor and adjust sludge dewatering process equipment, including belt filter presses, gravity belt thickeners, conveyer belt systems, and associated equipment, 6. Perform regular tests for leaks of chlorine and other dangerous chemicals to ensure safe and adequate levels. 7. Perform routine maintenance and cleaning of plant equipment. 8. Assist in the training activities of wastewater plant operators and trainees. KNOWLEDGE, SKILLS AND ABILITIES: • Knowledge of the principles and practices of wastewater treatment. • Knowledge of the proper methods and techniques used in cleaning, repairing, and maintaining wastewater treatment equipment. • Knowledge of the federal, state, and local rules, regulations, policies and procedures regarding the operation and administration of wastewater systems. • Knowledge of occupational hazards and safety precautions. • Skill in operating wastewater systems machinery. • Skill in the proper use of hazardous chemicals. • Skill in utilizing public relations techniques in responding to inquiries and complaints. • Ability to follow safety practices and recognizes hazards. • Ability to obtain and maintain required certification as a wastewater operator. • Ability to follow oral and written instructions. ITB 16-17-119 Page 391 of 1019 PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves long hours with exposure to loud noises, chemicals, toxic fumes, air and waterborne pathogens, and mechanical equipment during the inspection of facilities and equipment. There is a frequent need to stand, stoop, walk, sit, climb in high areas and on catwalks, lift (up to 50 pounds) and perform other similar actions during the course of the workday. The City of West Palm Beach promotes a drug/alcohol free work environment through the use of mandatory pre-employment drug testing. MINIMUM QUALIFICATIONS: High School Diploma orGED required, Associates Qogn*e preferred and five (5) years related experience, or any equivalent combination of training and experience. State of Florida Wastewater Operator license"4" is required. S. State of Florida Certified "B" Wastewater Treatment Operator(Wastewater Plant Operator 11) SUMMARY: Under limited supervision, performs a variety of duties to provide for the proper treatment of wastewater in accordance with federal, state, and local standards; and performs related duties as assigned. ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following teo&m, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this clnooj DUTIES AND RESPONSIBILITIES: (which are not/nany hierarchical order) i� Monitor and observe plant operating conditions, monitor plant GCAOAaymt*m. record observations and data in shift log, and follow process control procedures for assigned areas. 2. Collect water, waahewator, and sludge samples from various plant |Vnotimne, perform designated laboratory proueduree, and calibrate laboratory equipment an required. 3, Adjust chemical feeds as necessary based on the results of sample analysis. 4. Monitor and adjust wastewater treatment equipment (e.g., pumpe, mixern, blowers, etc.) to ensure proper functioning. 5. K8omihnr and adjust sludge dewatering process equipmont, including belt filter pnamseu, gravity belt thickeners, conveyer belt systems, and associated equipment. 8� Perform regular tests for leaks of chlorine and other dangerous chemicals to ensure aofn and adequate levels. 7. Perform routine maintenance and cleaning nfplant equipment, 8. Assist in the training activities of wastewater plant operators and trainees. ABILITIES:KNOWLEDGE, SKILLS AND • Knowledge ofthe principles and practices cfwastewater treatment. • Knowledge of the proper methods and techniques used in u|eaming, nepoiring, and maintaining wastewater treatment equipment, w Knowledge ofthe federal, utaUa. and local ru|en, regulatiome, pmiio|em and procedures regarding the operation and administration ofwastewater systems. ° Knowledge ofoccupational hazards and safety precautions. • Skill in operating wastewater systems machinery. ^ Skill |nthe proper use ofhazardous chemicals. * Skill in utilizing public relations techniques in responding to inquiries and complaints. = Ability(ofollow safety practices and recognizes hazards, � Ability to obtain and maintain required certification as owastevvetor operator. w Ability tofollow oral and written instructions. PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves long hours with exposure to loud noises, chemicals, toxic fumes, air and waterborne pathogens, and mechanical equipment during the inspection offacilities and equipment. There iaafrequent need hzstand, stoop, walk, sit' climb in high areas and on catwalks, lift (up to 50 pounds) and perform other similar actions during the course of the workday. The City of West Palm Beach promotes a drug/alcohol free work environment through the use ofmandatory pre-employment drug testing. [TB 16-17-119 Page �l @Q� 36 Of 1019 MINIMUM QUALIFICATIONS: High School Diploma orGED required, Associates Degree preferred and three (3) years related experience, mrany equivalent combination oftraining and experience. State of Florida Wastewater Operator license"B^ isrequired, 8. State ofFlorida Certified "C"Wastewater Treatment Operator(Wastewater Plant Operator|) SUMMARY: Under limited supervision, performs ovariety ofduties toprovide for the proper treatment ofwastewater im accordance with federal, state, and local standards; and performs related duties as assigned. ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knovWeuge, uk0a and other characteristics, This list is ILLUSTRATIVE ONLY and is not o comprehensive listing of all functions and beuAn performed by incumbents of this class.) DUTIES AND RESPONSIBILITIES: (which are not/nany hierarchical order) 1. Monitor and mbeen/o plant oponadmQ conditiono, monitor p|antSCADA sysbenm, record observations and data in shift log, and follow process control procedures for assigned areas. 2, Collect wobar, waetevvater, and sludge samples from various plant locations, perform designated laboratory procedures, and calibrate laboratory equipment me required. 3. Adjust chemical feeds aanecessary based onthe results ofsample analysis. 4. Monitor and adjust wastewater treatment equipment (o.g., punupa, mixmru, blowers, eh:.) to ensure proper functioning. 5. Monitor and adjust sludge dewatering pnzuema equipment, including belt filter prenooa. gravity belt thickeners, conveyer belt systems, and associated equipment, 6. Perform regular tests for leaks of chlorine and other dangerous chemicals to ensure safe and adequate levels. 7. Perform routine maintenance and cleaning o/plant equipment. 8. Assist inthe training activities ofwastewater plant operators and trainees. KNOWLEDGE, SKILLS AND ABILITIES: ° Knowledge ofthe principles and practices ofwastewater treatment. * Knowledge of the proper methods and techniques used in o\eaning, repeidng, and maintaining wastewater treatment equipment. • Knowledge of the federeU, state, and local ru|ea, ragulatioma, policies and procedures regarding the operation and administration ofwastewater systems. • Knowledge Vfoccupational hazards and safety precautions. • Skill |noperating wastewater systems machinery. * SW|| in the proper use cf hazardous chemicals. ° 8N|| in utilizing public relations techniques|n responding to inquiries and complaints. ° Ability tofollow safety practices and recognizes hazards. w Ability toobtain and maintain required cer§fiootonana wastewater operator. � Ability hzfollow oral and written instructions. PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves long hours with exposure to loud noises, chemicals, toxic fumes, air and waterborne pathogens, and mechanical equipment during the inspection of facilities and equipment. There is o frequent meed to mtamd, stonp, vvo|k, sit, climb in high areas and on nmhwa|kn. ||ft (up to 50 pounds) and perform other similar actions during the course of the workday. The City of West palm Beach promotes e drug/alcohol free vvods environment through the use of mandatory pre-employment drug testing. MINIMUM QUALIFICATIONS: High school diploma or GED from on institution recognized by the Florida Department of Education, and one (1) year related experience, or any equivalent combination of training and experience. State of Florida Wastewater Operator license"C" is required. 4 valid State of Florida driver's license is required. A valid driver's license from another state (equivalent to the State of Florida Class E driver's license) may be utilized upon application with the ability to obtain the State cfFlohdadriver'sUcenmawithin30deyafrnmdehoofennp|oyment. ITB 16-17-119 11 Page 393 Of 1019 Engineering and Office Staff 7. Secretory SUMMARY: Under limited mopervioion, performs o variety of secretarial and clerical functions for one or more staff/management personnel following established procedures and practices; and performs related dudes as assigned. ESSENTIAL FUNCTIONS: (Essential functions, an defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not o comprehensive listing of a// functions and tasks performed by incumbents of this deuoj DUTIES AND RESPONSIBILITIES: (which are not/nany hierarchical order) 1. Greets the public; answers, screens, directs or refers incoming calls, mail and visitors. 2. Lugo, routes to appropriate authority orhandles citizen complaints. 3. Screens and schedules appointments. 4. Cmmpmnmn, types, tnannnribee, and edits a variety of correspondence, neports, mnemmramda, and other material from written draft ordictation. 5. May transcribe minutes and dictation requiring the understanding mfcomplex terminology, G. P|omn, schedules, composes agenda, attends and takes minutes of committee rnoetingy, hearings and conferences. 7. Prepares purchase orders; maintains inventories, and orders office supplies and materials. 8. Maintains,tracks, and processes invoices and budgetary expenditures. 0. Prepares and records liens and satisfactions. 10. Prepares budgetary information and spreadsheets. 11. Sets upand maintains manual and automated filing systems. 12. Processes a variety of human resources documents including hiring naquio|t|ono, appraisals, promotions, attendance records and payroll input forms. KNOWLEDGE, SKILLS AND ABILITIES: • Knowledge of the City's governmental organization, policies and procedures. ° Knowledge ofgeneral office procedures, methods and equipment. m Knowledge of public re|mk|one/oustomarsenioe pr|noip|eo, practices and techniques. ° Knowledge ofevariety ofcomputer software, including mmnd'prooesainQ, opmaadahoet, and presentation applications. ° Knowledge ofbasic accounting orbusiness practices and methods. • Skill intyping,word-processing and dictation. = Skill in operating a variety of office equipment, including personal computers, telephones, calculators, computer terminals, dictaphome, and typewriters. w SN|| in preparing and maintaining accurate reoordo, reports, and files. • Skill |nhandling and prioritizing multiple projects. • Skill in coordinating oeiendano, appointments, room assignments,etc. * Skill inunderstanding and following oral and written directions. * Skill in utilizing public relations techniques in responding toinquiries and complaints. � Ability to establish cooperative work relationships with those contacted in the course of work. PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves light work in an office setting. There is frequent need to stand, stoop, walk, sit, occasionally lift light objects (up to 25 pounds) and perform other similar actions during the course of the through the use of mandatory pre-employment and random drug testing for certain employees. ITB 16-17-119 Page @Q� ��4 Of 1019 MINIMUM QUALIFICATIONS: High school diploma from an institution recognized by the Florida Department of Education, or GED, and three (3)years of clerical or office experience, or any equivalent combination of training and experience. A current and valid Florida driver's license and a State of Florida Notary Public may be required depending upon the area ofassignment, 8. Project Engineer SUMMARY: Under limited eupenvinion, pedbnnn professional engineering services; and performs related dudes as eaoignod. ESSENTIAL FUNCTIONS, (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a oun?pnphens/vo listing of all functions and tasks performed by incumbents of this class.) DUTIES AND RESPONSIBILITIES: (which are not inany hierarchical order) 1. Performs professional engineering services for the design of various projects within the City to include paving, dm|nage, sanitary, street lighting, traffic systems, construction projeots, and capital improvement projects. 2. May supervise City staff or outside consultants providing the services of design nevievv, construction, and inspection ofprojects. 3. Meets with dnveiopers, representatives from other agencies, and City staff to resolve iauuaa related to the design and construction of projects to mnmuna projects meet the requirements of the City's standards and specifications. 4. Performs engineering studies and calculations related to assigned area of responsibility. 5. Manages and monitors contracts with outside consultants and contractors. Q. Reviews and approves construction plans, reports and studies. 7. Meets with, responds to, and resolves community and organizational questions mo|abyd to design of projects. & Authors and edits technical specifications, contract documents, and cost estimates. Performs analysis of costs for projects. Q. Reviews, approves and processes change orders for projects. 10. Prepares status reports ondesign projects. 11. Reviews and modifies contract documents including schedule cf bid items. Evaluates and approves contractor pay requests. 12. Visits construction sites toobserve progress and quality ofprojects under construction projects. 13. Drafts City Commission Agenda Items for management review and approval. KNOWLEDGE, SKILLS AND ABILITIES: w Knowledge of principles and techniques of supervision, budgeting and project management. ° Knowledge ofstandard engineering practices. ° Knowledge the principles ofmathematics. w Knowledge of surveying, mapping, cost estimating, construction design, and contract negotiation, ° Knowledge of city standards and specifications for design and construction projects. ° Skill in analyzing complex issues and developing and implementing an appropriate response. • Skill in interpreting engineering construction plans, specifications and contract documents. * Skill in responding appropriately to issues and concerns voiced by contractors and the community. • Skill in analyzing and evaluating information oouura#a|y. and in expressing ideas oloor|y' when providing oral orwritten reports and recommendations. ° Ski|| inaasign|ngamdmonitodngUheworkcfCitystaffemdmondoringoontrectors. m Skill in inspecting construction projects for compliance with specifications and codes. • Skill in using general office equipment such as computers, fax, copier, calculator and phone. ° Skill in interpreting and negotiating professional service and construction contracts. ITB 16-17-119 13 Page 395 Of 1019 PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves sedentary to light work |ncm office setting. There is frequent need to eit, talk or heer, stand, walk, use hands to finger, handle or feel, reach with hands and amna and |Ut light items (up to 10 pounds). There is occasional need to perform work outdoors with exposure to weather when performing on-site inspections of projects. There is occasional need to climb or balance, stoop, kneel, craw|, or crouch and perform other similar actions during the course of the workday. The City cfWest Palm Beach promotes o drmg/a|ooho1-free mmda environment through the use mfmandatory pre-employment drug testing. MINIMUM QUALIFICATIONS: Bachelor's degree from an accredited college or university with a major in Civil Engineering or related field and Engineer in Training Certificate from the State of Florida, or any equivalent combination oftraining and experience.Avalid Florida driver's license. Q. Customer Service Representative SLIMMARY* Under limited oupenim|om, this position provides constant customer support for all mnp*ote of utility accounts; activo1am, updatea, and closes accounts; maintains paperwork and mainframe database for customer accounts records; heavy interaction with internal and external customers which requires underatamdimg, influencing and cooperation from the work group and the chain of command. Impact within City's utilities aomioeareo� may perform other duties ns assigned. ESSENTIAL FUNCTIONS: (Essential/bnobhno' as defined under the American with Disabilities Act, may include the following tasks, knowledge skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of the class.) DUTIES AND RESPONSIBILITIES: (which are not/nany hierarchical order) 1. Heavy interaction with internal and external customers via telephone and in person to open and close customer utility accounts; using some judgment according to approved procedures to calculate depauiko, charges and oredita� prepares customer app|ioatiom, certificates of deposit, official receipts and other paperwork required for computer input to maintain mainframe database to assure accurate customer account billing. 2. Researches and resolves concerns with billing questions, delinquent collections, doposite, returned checks, inspections and muinhynenow| uses judgment in issuing work orders for inapectiona, according to understanding from customer on account issues. Customer impact extends beyond the city limits. 3. Heavy interaction with city wide internal and external customers via telephone and in person regarding updates and maintenance ofmainframe computer data and hand copy files, work orders, logs, and reports associated with various customer service business transitions. 4� Dispatches assignments to outside personnel via two-way radio. 5� BenerabeV, completes and maintains historical information for appropriate customer service records retention. 0. Tracks and mumltora, via computer and reports work oamigmmoanta within the department to emmupa completion ofsame. KNOWLEDGE SKILLS AND ABILITIES: ° Knowledge and skills inusing effective customer service practices. • Knowledge ofbookkeeping orbasic accounting methods. ° Knowledge mfpayment processing and receipt processing procedures. w Skill in using computer and specialized software applications for customer accounts, m Skill inusing common office machinery and equipment. ° Skill inusing mathematical computations used inaccounting. ° Skill inboth verbal and written communications. • Skill |nfollowing written and oral instructions. • Ability to establish and maintain effective working relationships with internal and external customers, inside and outside the work group. ITB 18-17-119 Page @Q� ��� Of 1019 PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT:Work involves sedentary to light work in an office setting. There is frequent need to stand, stoop, walk, sit, lift light objects (up to 10 pounds) and perform other similar actions during the course of the workday. The city of West Palm Beach promotes a drug/free work environment through the use of mandatory pre-employment drug testing. MINIMUM QUALIFCATIONS: High School diploma or GED and 2 years customer service experience in a related field, or any equivalent combination of training and experience. 10. Customer Relations Specialist SUMMARY: Under limited supervision, provides positive customer relations by assisting in difficult customer situations with regards to citizen's concerns and requests; monitors computer and radio systems to ensure public utilities functions are working properly; interacts with customers to rectify complaints; dispatches work crews to undertake necessary repairs or services; documents task accomplishments and prepares reports on system and repair activities; manages telephone inquiries from all City Departments, with the exception of fire and police, after normal duty hours,; may perform related duties as assigned. ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.) DUTIES AND RESPONSIBILITIES: (which are not in any hierarchical order) 1. Answers telephones, asks relevant questions and directs phone calls to other departments or agencies or inputs issues in the City's 311 Action System. 2. Monitors and logs all communications, enters information on forms and computer equipment, and prepares reports as needed. Keeps tracking log of all requests for information and services, 3. Researches and responds to citizens requests for information and services. Processes and sends out follow up cards to customers and follows up daily with citizens and department heads. 4. Using radio and telephone equipment, dispatches public works field personnel, including emergency repair crews as requested by public works supervisors, the public or other City of West Palm Beach departments. 5. Monitors computer telemetry systems, security systems, nature center's security system, and alerts response personnel to alarms. 6. Facilitates response to emergency and critical matters as reported. 7. Responds to after-hours customer service inquires and coordinates service response with appropriate division and interacts with City's customer information system. 8. Assigns all types of work orders to field personnel, and provides assistance in locating underground utilities on systems maps. 9. Monitors weather and advises crews of storms or other weather conditions using weather tracking system. 10. Maintains knowledge of health department regulations pertaining to sewage spills for boil water notification. 11. Attends job related training courses to improve and/or enhance job performance, including training to effectively handle after-hours customer service functions. 12. Observes standard operating procedures and safety practices. 13. Performs related duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES: Ability to handle special projects of diverse nature as assigned. • Ability to interface effectively with the general public to solve customer concerns. • Ability to organize work and to determine priorities. Ability to problem solve and make decisions. Ability to communicate effectively orally and in writing. Ability to demonstrate good listening skills. Ability to establish and maintain effective working relationships with supervisors, peers, employees, and members of the general public. ITB 16-17-119 15 Page 397 of 1019 • Ability to learn monitoring communications,telemetry and weather equipment. • Ability to learn the use of two way radio operations, radio ten signals and various telecommunication devices. • Ability to learn utilities operations and computer related software. • Ability to work effectively under stressful situations. • Ability to work independently or in a team atmosphere. • Ability to work nigh/day shifts and during emergency situations. • Skills in customer service, human relations and communications. • Skills in recording information accurately. • Skills in the basic capabilities and functions of data input application software. • Skills in using general office equipment such as telephone, fax, duplicating machines, copiers and computers. • Skills in record keeping. PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves detailed concentration for long periods of time in a modified office environment. There is a frequent need to sit, talk or hear, use hands to finger or type, close and color vision required during the course of the workday. There may be occasional need for light lifting. The City of West Palm Beach promotes a drug/alcohol free work environment through the use of mandatory pre-employment drug testing. This position may also require the use of City vehicles on City business. Individuals must be physically capable of operating the vehicles safely and have an: acceptable driving record. MINIMUM QUALIFICATIONS: High School diploma, or GED and two (2) years telecommunications customer service experience, customer relations experience, or related field, or any equivalent combination of training and experience. Experience in utilities customer service, preferred. Ability to type at least 25 wpm.A valid Florida driver's license is required. Skilled Staff 11. Maintenance Mechanic SUMMARY: Under close supervision, performs duties associated with repairing and maintaining wastewater collection and water distribution systems, City park amenities or City athletic fields, performs duties associated with the installation, troubleshooting and maintenance of irrigation equipment, systems and small pumps; and performs related duties as assigned.This position may lead a small crew of workers. ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics). This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of a// functions and tasks performed by incumbents of this class.) DUTIES AND RESPONSIBILITIES: (which are not in any hierarchical order and may vary based on assignment) 1. Determines type and quantities of materials required to perform and complete job assignments and arranges for timely delivery to job sites. 1 Inspects parks grounds, athletic fields, and buildings to determine need for repairs or preventative maintenance. 3. Inspects playground equipment to determine compliance with ADA (Americans with Disabilities Act) and OSHA (Occupational Safety and Health Association) Standards and other safety codes, Repairs equipment, as required. 4. Performs minor repairs to parks buildings such as painting, caulking, repairing drywall, installing drop ceilings and rewiring lighting fixtures. Paints and repairs park entry signs. 5. Locates, excavates and repairs or replaces damaged or malfunctioning equipment. 6. Repairs and maintains water distribution and wastewater collection systems. 7. Repairs and replaces valves, fire hydrants, water service lines, sewer lines, manholes, air release valves and structures. ITB 16-17-119 Page 3919 of 1019 8. Participates in water distribution and metering system repair and installation of mains, pipmUnes, mnetera, hydnauts, valves, curb stops and related system components. 9. Prepares road and applies asphalt when construction is complete. Bets road base to proper compacting and sets asphalt. 10. Repairs sidewalks and driveways and finishes concrete osrequired, 11, Maintains ponds and lake fountains ioinclude removing debris. 12. Maintains athletic fields (grass and clay) to include lining, mowimg, fartii|zinQ, watering, packing mounds and repairing sod. 13. Operates a pressure washer 10 maintain sidewalks and concrete apauu. 14. Operates trucks and construction and maintenance equipment as necessary to complete work projects; ohouka equipment for proper oarviuing, operation and safety and reports defects to oupen/imor� maintains inventory oftools and equipment. 15. Installs street barricades and cones prior to the performance of construction and repair activities; direct and control traffic around work sites. 16. Maintain records related to particular area of assignment; may input and reou|| information into o computer terminal. 17. Delivers and sets upequipment for special events. 18. Uses acetylene torches, welding equipment, electrical and gas powered hand too|u, manual hand tools, and pressure washer|nthe performance ofduties. 19. Responds to questions from the public regarding field or parks condition and status of repairs. 20. Observes standard operating procedures and safety practices. KNOWLEDGE, SKILLS AND ABILITIES: ° Knowledge of operational characteristics of fire hydrants, valves and water meters. • Knowledge of tools and mechanical equipment used in maintenance and repair work. ° Knowledge of Federal, State and local laws, and standards governing area of responsibility. w Knowledge ofsafe shoring and trenching practices, ° Skill in using and operating hand tools, mechanical equipment, and power \mo|m and equipment required howork inasafe and efficient manner. • Skill in operating bobcats and five-gang mower when assigned to grounds work. = Skill in performing basic omrpentry, electrical and welding duties when assigned to parks maintenance. w Skill imreading engineering drawings nrblueprints. ° Skill inidentifying unsafe conditions and taking corrective action. w Skill in troubleshooting and assessing problems and determining most effective methodofnepeir. * Skill in communicating effectively with others. • 8kU| in dealing effectively with the general public. w Ability to establish and maintain effective working relationships with those contacted in the course of work. PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves considerable physical activity in an outdoor setting. There is frequent need to walk, stend, reach with hands and armm, use the hands to finger, handle or feel, a&uup, kmee|, crouch or oraw|, climb or balance and lift heavy objects (up to 50 pounds) and perform other similar actions during the course of the workday, Work involves occasional need to sit, talk or hear, taste or smell. The City of West Palm Beach promotes a drug/alcohol- freeworkenvironmen{(hroughfheuseofmondatorypre-emp|oymentdrugkasXing. MINIMUM QUALIFICATIONS: High School diploma or GED and two (2) years experience inthe repair and maintenance of water distribution ayotermm, wastewater collection systems, pumping systems, irrigation ayatemo, facilities maintenanoe, or any equivalent combination of training and experience. Valid Class ''D~ Florida driver's |ioemne, and a Commercial Driver's Doenee, Class B may be required depending upon area ufassignment. ITB 16-17-119 17 Page 399 Of 1019 12. Utilities Electrician SUMMARY: Under limited nupan/im|on. maintains the electrical and instrumentation systems at the water and wastewater treatment plants and lift stations; and performs related duties esassigned. ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the /b&xming tasks, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and /s not a comprehensive listing of all functions and tasks performed by incumbents of this class.) DUTIES AND RESPONSIBILITIES: (which are not inany hierarchical onder) 1. Provides maintenance and required repairs on e|oothoa| oynh*ma in water and wastewater treatment plants and lift stations including 4160 volt switch gear, radio controlled and computerized motor controls and programmable controllers and other related electrical equipment. 2. Orders replacement parts and equipment. 3. Performs record keeping and maintains files on work performed and schedule for maintenance or repair. 4. May assist in the installation of electrical comduit, wire oyatemm, motor components and related electrical devices. 5, Observes standard operating procedures and safety practices. G. Responds to emergency Galls for service on a call-out basis and works outside normal working hours as needed. KNOWLEDGE, SKILLS AND ABILITIES: * Knowledge of electrical circuits. • Knowledge of wastewater collection and operation' wastewater and utilities facilitates construction and mo|nhemanoa, and related rules, regulations, ordinances and laws. * Knowledge ofproper use oftools and safety practices, • Knowledge ofCity policies and procedures, * Knowledge ofmachinery, pumps and motors, ° Knowledge ofoccupational hazards and necessary safety precautions applicable to maintenance and repair ofelectrical equipment and circuitry, * Skill in responding quickly to critical situations, and carry out work assignments as instructed. ° Skill imreading and interpreting schematics and blueprints. ^ Ability to install, troub|*ahoot, repair and operate electronic and electrical equipment and related cirnu|try, oomnputmra, and other related equipment. w Ability to communicate effectively orally and in writing and to effectively operate two way radio. • Ability to establish and maintain cooperative work relationships With those contacted in the course of work. PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: VVodx involves standing, wa|NmQ long distenooa, stooping, kneo|ing, orouuh[ng, or crawling, and reaching with hands and arms, The employee may also berequired to sit, climb orbalance, gnanp, push and pull. The employee is exposed to outside elements, and must be able to work below ground |aweiu, dimnb, and run. Work requires light to heavy lifting. The City of West Palm Beach promotes m drug/alcohol free work environment through the use of mandatory pre-employment drug testing. This position will also require the use of City vehicles on City business. Individuals must be physically capable of operating the vehicles safely and have on acceptable driving reoord. MINIMUM QUALIFICATIONS: High school diploma from on institution recognized by the Florida Department of Education, or GED, and four (4) years experience as an industrial o|ectrioian, or any equivalent combination of training and experience. A Journeyman Electricians' license or higher level and mve|id Florida driver's license are required. ITB 16-17-119 Page @Q� �OO Of 1019 13. Utilities Controls Technician SUMMARY: Under limited mupom/iaiom, repoim, installs, and provides preventive maintenance service ofelectronic instruments and automation systems including pneumatic and hydraulic systems; utilities and is familiar with the computerized maintenance system; may hoed o team of technicians to provide oemiowu throughout the Utilities 0opartmomt, coordinates jobs and tasks of personnel; and pedbmne related duties as assigned. ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and /s not e comprehensive listing of all functions and tasks performed by incumbents of this dauoj DUTIES AND RESPONSIBILITIES: (which are not/nany hierarchical order) 1� P|ans, assigns, and coordinates imste||u1imn, mointenenoe, oe8brobon, basting and repair work on the electronic instrumentation, hydraulic and pnoummodo, and automation systems of the treatment plants and lift stations. 2. Provides meaistennm to inmtaN, start-up, modify, and maintain computer hardware and software in the utilities department. 3. Creates upcoming work orders vie the computer system, and tracks and updates status of work orders, and generates required reports, 4� Evaluates proposals, drawings and specifications for instrumentation and telemetry modifications. 5. Repairs telemetry and automation systems by troubleshooting, identifying and procuring necessary replacement parts and/or upgrades eoappropriate. G. Attends Division meetings to plan and schedule work and to exchange information on work status. 7. Trains and requires employees to observe safe working practices,and ensures availability of required safety equipment. & Provides training for employees on the job and determines outside training courses for them. Q. Attends job related training to improve job knowledge and/or enhance job performance, 10. Documents changes made to electrical and instrumentation progroms, schematic druwinga, and operations and maintenance manuals. 11. Assists electrical team to install, maintain, test, and repair plant electrical systems. KNOWLEDGE, SKILLS AND ABILITIES: w Must be knowledgeable of occupational hazards and safety precautions found in maintenance and repair work. • Knowledge of the theory, practice, materials, tools, and equipment used in the field of instrumentation and control. w Must have knowledge of the principles of phyoiuo, pneumatics hydraulics,, magnedcu, s|ecthnmi and electronics and related control systems. • Knowledge of computer hardware and aoftware, including microcomputer disk operating syehame. spreadsheet, data base management systems and other applications. � Knowledge ofwater and wastewater plant operations. � Knowledge of the troubleshooting techniques in the instrumentation control field. ° Skill inrecognizing and solve problems ofacomplex nature. m Gk||| in supervising technical personnel; ability to plan and schedule work and preventative maintenance. � Skills incomputer operations and record keeping. � Ability to understand electrical and o|eoinznio dooiQnm, and repair circuit boenda, and troubleshoot circuits and hause oscilloscopes and other test equipment. ° Ability toconduct component level troubleshooting. ° Ability tocommunicate effectively orally and in writing. m Ability toestablish and maintain effective working relationships with supervisors and team members. ITB 16-17-119 19 Page 401 Of 1019 PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves standing, vvoWng long diatmnoea, stooping, kneelinQ, crouching, or crawling, and reaching with hands and arms. The employee may also be required to sit, climb orbalance, gnyap, push and pull. The employee is exposed to outside elements, and must be able to work below ground lave|e, n@mb, and nun. Work requires light to heavy lifting. The {}My of West Palm Beach promotes a dmg/a8coho[ free work environment through the use of mandatory pre-employment drug testing. This position will also require the use of City vehicles on City business. Individuals must be physically capable of operating the vehicles safely and have an acceptable driving history. MINIMUM QUALIFICATIONS: High school diploma orGED from an educational institution recognized by the State of Florida Department of Education and three (3) years na|ehad experience preferably in industrial instrumentation and uonbm|a expahenue, or any equivalent combination of training and experience. A valid Florida driver's license is required. Formal bodo school or military training with emphasis in mathematics and physics is highly desirable. Associates degree from on accredited college with specialized training in electrical, electronics, or instrumentation technology is highly desirable. ISA Certification imhighly desirable. 14. Laboratory Technician ) SUMMARY: Under close supervision parfunna routine ma||eution, sampUmg, and analysis of water from water plant, distribution system and catchment area for City water quality-, and performs relateddut|eaasasm|gned. ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge skills, and other characteristics. This list /o ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.) DUTIES AND RESPONSIBILITIES: (Which are not/nany hierarchical order) 1. Assists in collection of water samples and data to keep plant operations informed and process controls. 2. Performs analytical testing ofchemicals and water quality toobtain data necessary inmaking process control adjustments. 3. Collects and analyzes water samples from catchment, residential or business location sites. 4. OisinfeGtanurfaoee and performs bacteriological tests ofsamples collected daily. 5. Prepares distilled water, brut (cu|turoa), autoclaves equipment, and sterilizes equipment. 6. Collects annual copper and lead samples, 7. Prepares data for Quality Assurance. 8. Prepares reagents, inventories and stocks chemicals and laboratory supplies. 0. Attends meetings and training classes. KNOWLEDGE, SKILLS AND ABILITIES, ° Knowledge of basic microbiology and chemistry methods, practices and procedures. * Knowledge oflaboratory equipment, methods, measurements, and practices. » Knowledge ofhealth and safety regulations and procedures. • Knowledge of mixing chemicals. � Skill |nutilizing health and safety precautions inthe collection and analysis cfwater samples, p Skill in safely performing laboratory testing, conversions,titration' chemical ono|ysis, and pH ranges. = Skill |naccurately performing and recording basic math calculations and data. " Ability to establish and maintain effective working relationships with those contacted in the course of work. ITB 16-17'119 Page �O @Q� 46 Of 1019 PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves long hours with exposure tu loud noises, chemicals,toxic fumes, air and waterborne pathogens, andmoohanicm|oquipmonidudnB0he collection and analysis of water samples and mixing of chamn|ua|u. with the ability to detect water quality problems, There |ufrequent need to stand, stoop, walk, eit, climb in high areas, lift moderately heavy objects (up to 50 pounds) and perform other similar actions during the course of the workday. The City of West Palm Beach promotes a drug/alcohol free work environment through the use of mandatory pre- employment drug re'emp|oymentdru8 tenting. MINIMUM QUALIFICATIONS: Associate's Degree from aoaccredited college with amajor imChemistry, Microbiology, or Wastewater Management and one (1) year related experience collecting and analyzing water samples, orany equivalent combination of training and experience. AvaQd Florida driver's license is required, 15. Laboratory Technician U SUmMMARY:. Under close supervision performs routine oo||eotion, samp|inQ, and mmmlyein nfwater from vvutnr p|ent, distribution system and catchment areeforCitywaberqueiity; amdperfonnonefateddutiosos assigned. ESSENTIAL FUNCTIONS: (Essential functions, no defined under the Americans with Disabilities Act, may include the following tasks, knowledge skills, and other characteristics. This list i; ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.) DUTIES AND RESPONSIBILITIES: (Which are not/nany hierarchical order) 1. Plan and participate in routine sample collection. Plan and perform skilled.analysis of water samples according toestablished testing, reporting, and QAQCprocedures. 1 Perform quantitative and qualitative laboratory ena|yeoo of water and biono|idn for chemical and microbiological contaminants according to protocols accepted by EPA and Standard Methods. Typical analyses may include: Level 1 analyses AND: atomic absorption, sulfate, chlorine demand, oil and grease, nitrate, nitrite, ammonia, phosphate,fluoride, TKN,TP, process control topics, microbiological testing, and TOC. ' 3. Perform strict QAOO procedure including calibration of inotnumemta, emo|ydnQ standards, keeping logs, creating graphs, and performing statistical analysis ofdata, 4. Operate and perform more advanced maintenance on laboratory instruments and sampling equipment. Capable of trouble- shooting problems and perform minor repairs as needed. Ability to know when to call outside repair technicians and offer suggestions for most cost effective repair options. 5. Record, oo|ou|at*, and compile data utilizing computerized software including spreadsheet and word processing software. Develop LIMS templates and extract data from LIMS for various reports. Identify trends and make recommendations for process improvement. Q. Coordinate with all Technicians to guide and facilitate the smooth operation of the lab. Track supplies and proactively report purchasing needs. 7. Work with a variety of hazardous materials including dhnmina|o, so|manbo, and biohazards using appropriate safety precautions. Conduct safety surveys. 8. Perform other job functions eaassigned. KNOWLEDGE, SKILLS AND ABILITIES: • Knowledge of basic microbiology and chemistry methods, practices and procedures. ° Knowledge of laboratory equipment, methods, measurements, and practices. • Knowledge ofhealth and safety regulations and procedures. m Knowledge ofmixing chemicals. » Skill in utilizing health and safety precautions in the collection and analysis of water samples, * 8h||| in safely performing laboratory testing, nonw*minno, titration, chemical mno|yein, and pH ranges. � Skill in accurately performing and recording basic math calculations and data. ° Ability to establish and maintain effective working relationships with those contacted in the course of work. |T818-17'11A Page @Q� �OJ Of 1019 PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves long hours with exposure to loud noises, chemicals, toxic fumes, air and waterborne pathogens, and mechanical equipment during the collection and analysis of water samples and mixing of chemicals, with the ability to detect water quality problems. There is frequent need to stand, s(oop, wa|h, sit, climb in high areas, lift moderately heavy objects (up bo5Qpounds) and perform other similar actions during the course ofthe workday. The City of West Palm Beach promotes o drug/alcohol free work environment through the use nfmandatory pre- employment drug testing. MINIMUM QUALIFICATIONS: Associate's Degree from an aoomodihsd college with a major in Chemiatry, Microbiology, or VVambawabar Management and three (3) years related experience collecting and analyzing water samples, or any equivalent combination of training and experience. A valid Florida driver's license is required. ALTERNATE REQUIREMENTS: Bachelor's degree inbiology, chemistry, environmental science ora closely related field and two(2) years ofexperience aaa Level 1 Technician. 18. Laboratory Technician III Under close supervision performs routine co||eotion, senmp|ing, and onm\yaia of water from vvabar p|smt, distribution system and catchment area for City water quality; and performs related duties as assigned. ESSENTIAL FUNCTIONS: (Essential functions, as defined underthe Americans with Disabilities Act, may include the following tasks, knowledge skills, and other characteristics. This list 6n ILLUSTRATIVE ONLY, and is not m comprehensive listing of all functions and tasks performed by incumbents of this class.) DUTIES AND RESPONSIBILITIES: (Which are not/nany hierarchical order) 1. 8ohedo|o, p|um and execute routine and complex sample noUeotoma. Plan and perform skilled analysis of water samples according to established testing, reporting, and QAQC procedures. 2. Perform quantitative and qualitative laboratory analyses of water and bioso|ida for chemical and microbiological contaminants according to protocols accepted byEPA and Standard Methods. Typical analyses may include: Level I and 2 analyses AND: ion chromatography, )CP, apeotrophotornetry, surfactants, gas-liquid chromatography, toxicity tests, and jar testing. Ability to extrapolate jar testing results toprocess improvement. Ability to trouble-shoot microbiological mnu|yoom and interpret results. 3. Perform athotOAOC procedure including calibration of instruments, analyzing standards, keeping logs, creating graphs, and performing statistical analysis ofdata. 4. Operate and perform more advanced maintenance on laboratory instruments and sampling equipment. Moderate trouble- shooting ability with the ability to perform moderately complex repairs and process changes as needed. Ability to know when to call outside repair technicians and offer suggestions for most cost effective repair options. 5. RVcVrd, oo|ou|ete, and compile data utilizing computerized software including spreadsheet and vvund processing software. Develop L|MS templates and extract data from LlK48for various reports. Identify trends and make recommendations for process improvement. Conduct backlog reviews and prioritize data input and review. 8. Coordinate with all Technicians tmguide and facilitate the smooth operation of the lab. Track supplies and proactively report purchasing needs. Suggest equipment specifications for major equipment and supplies needed. 7. Work with s variety of hazardous materials including uhamioa|s, solvents, and biohazards using appropriate safety precautions. Conduct safety surveys. Guide and educate staff on safety matters and topics. 8. Perform other job functions eaassigned. m Knowledge ofbasic microbiology and chemistry methods, practices and procedures. w Knowledge of laboratory equipment, methods, measurements, and practices. ^ Knowledge ufhealth and safety regulations and procedures. ° Knowledge ofmixing chemicals. ITB 16-17-119 Page �U+ Of 1019 ° Skill in utilizing health and safety precautions in the collection and analysis of water samples. ° Skill in safely performing laboratory testing, conversions,titration, chemical analysis, and pH ranges. * Skill in accurately performing and recording basic math calculations and data. ° Ability to establish and maintain effective working relationships with those contacted in the course of work. PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves long hours with exposure ho loud noises, chemicals, toxic fumes, air and waterborne pathogens, and mechanical equipment during the collection and analysis of water samples and mixing of chemicals, with the ability to detect water quality problems. There is frequent need to stamd, stoop, wolk, sit, climb in high apaua. lift moderately heavy objects (up &o5Opounds) and perform other s[mi|areoionmduhnQthmomureenftheworkday. ThoCityof West Palm Beach promotes e drug/alcohol free work environment through the use cfmandatory pre- employment drug testing. MINIMUM QUALIFICATIONS: Associate's degree from an accredited college with amajor in Chemnietry. Microbiology, Environmental Sciences, or Wastewater Management and five(5)years related experience collecting and analyzing water samples, or any equivalent combination of training and experience. A valid Florida driver's license is required. 17. Heavy Equipment Operator SUMMARY: Under limited supervision, operates e wide variety of heavy equipment (depending on the area of assignment) to repair and maintain cana|a, roadways or right-of-woyo, water distribution, wastewater collection or stormwater lines, transport wastewater sludge; and performs related duties as assigned, ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasm. knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a connpnyhmnoke listing of all functions and &yaka performed by incumbents of this class.) DUTIES AND RESPONSIBILITIES: (which are not/nany hierarchical order) 1. Loads equipment ontransport. 2. Drives truck todeliver equipment tojob site. 3. Unloads equipment atjob site. 4� Operates heavy equipment (e.g.' front-end |oader, tractor tns||er, bulldozer, backhoe, flat-bed or tanker truck)1osupport avariety cfconstruction and maintenance projects. 5. Grades canal banks. 0. Operates tiger and ouagmowers tomaintain canal banks. 7. Per-forms nrschedules preventive maintenance onassigned equipment. 8. Performs mahuuu construction end/or maintenance tasks (e.g. hauling trash and dmbho, repairing asphalt, building catch basin, mowing canal banks, repairing sidewalks) KNOWLEDGE, SKILLS AND ABILITIES: • Knowledge of operation of a variety of heavy and medium equipment and vehicles. ° Knowledge ofcommon hand and power tools. • Knowledge of machinery, equipment and tools necessary for the maintenance of public areas. w Knowledge ofoccupational hazards and safety precautions. * Knowledge ofbasic preventive maintenance onassigned equipment. m Skill infollowing oral and written instructions. � Skill inoperating and working around moving equipment. � Skill incommunicating effectively, orally and inwriting. ° Ability tofollow safety practices and recognizing hazards. ° Ability to establish cooperative work relationships with those contacted in the course of work. ITB 16-17-119 23 Page 405 Of 1019 PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT:Work involves moderate hoheavy work im all types ofweather. There iofrequent need tostand, stoop, walk, lift heavy objects(up to5Opounds) and perform other similar actions during the course of the workday. The City of West Palm Beach promotes a drug/alcohol free work environment through the use of mandatory pre-employment drug testing. MINIMUM QUALIFICATIONS: Eighth grade education and three(3)years of experience relevant 1othe aee|gnment, or any nqu|va\mm1 combination of training and experience. Possession of e Commercial driver's license or certifications specific to the assignment may be required. 18. Maintenance Worker SUMMARY: Under close supervision, maintains the City parks and recreational areas, City buildings and facilities; maintains and repairs park amenities such as fences, tables or playground equipment; and performs related duties nsassigned. ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following teaks, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.) DUTIES AND RESPONSIBILITIES: (which are not/nany hierarchical order) 1� Picks up trash, debris and tree limbs from public parks and recreational areas and otherCityfeoi|itioa. 2. Maintains and repairs City faoiUities, perk amenities, for examp|e, fenmsn, tables, playground equipment ordrinking fountains annecessary. 3. Cleans, mops and sanitizes public naotnooma; cleans, sanitizes and deodorizes naatrooms. 4. Sweeps and vacuums carpeting and floors using manual and power equipment. 5� yWopo, scrubs, mmxes, shompoon, and spot cleans carpeting and floors. G, Empties waste cans and ashtrays. 7� Cleans woodwork,walls, and windows using common household equipment and cleaning products. 8. Sets upand breaks down for meetings and special events. Q. Sweeps sidewalks and entryways. 10� Cleans and dusts offices. 11. Performs minor maintenance work such as changing light bulbs, repair fixtures, and furniture, 11 Keeps equipment and supplies imorder and requests more when needed. 13. Maintains exterior offacility clean including trash pickup. 14. Maintains recreation equipment, such mnbasketball nets, oourta. ehc., amnmquired. KNOWLEDGE, SKILLS AND ABILITIES: ° Knowledge of machinery, equipment and tools necessary for the maintenance of public areas, • Knowledge nfcustodial practices and procedures. w Knowledge ofoccupational hazards and safety precautions. ° Skill inperforming heavy manual labor inonoutdoor environment, • Skill in following oral and written instructions. * Skill inusing hand and power tools, m Ability to establish cooperative working relationships with those contacted in the course of work. PHYSICALREQUIREMENTS AND WORK ENVIRONMENT: Work involves moderate to heavy work n all types cf weather. There is frequent need to stand, stoop, walk, lift heavy objects(up to 50 pounds) and perform other similar actions during the course of the workday. The City of West Palm Beach promotes a drug/alcohol free work environment through the use of mandatory pre-employment drug testing. MINIMUM QUALIFICATIONS: Eighth grade oduomdom and six (G) months of ground maintenance experience raquirad, or any equivalent combination of training and experience. May require a valid Florida driver's license. ITB 16-17-119 Page @Q� 4U� Of 1019 19. Meter Service Technician I SUMMARY: Under close super-vision, performs a variety of routine manual labor regarding water distribution activities, including but not limited to, reading meters manually and via Automated Meter Reading (AMR) performing uploads and down loads of handheld device, meter service inspections to determine and perform maintenance requirements. Clean and grade meter boxes, replace lids, test and repair meters, generate and complete work orders manually and/or with the assistance of a computerized hand held device, perform manual labor and all other related duties as assigned. ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge skills, and other characteristics. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.) DUTIES AND RESPONSIBILITIES. (Which are not in any hierarchical order) 1. Reads and records meter reading for assigned routes manually/via AMR; maintains accurate readings, 2. Performs maintenance at meter service area (cleans & grades meter boxes, replace lids, etc.); maintains & clears meter service area of obstructions and debris; dig and backfills trenches; clears and restores job site to original condition. 3. Inspects meter boxes for illegal connections, damage or other relevant maintenance requirements, 4. Test meters using specialized equipment. 5. Assists in installing meters at meter service areas; test water meters for accuracy. 6. Create and complete work orders, 7. Recognize and support all safety rules, 8. Operates vehicles and job related equipment (tools): air compressors, paving breakers, pipe saws, drills, hand power tools, forklifts, and any other related equipment; transport workers, equipment, & material to worksite; maintain and assist work group with cleaning vehicles. 9. Assist with the assembly of directional signage, signals, markers, and flags regarding work site protection; acts as flagman when necessary. 10. Performs related duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES: (Based on area of assignment) • Knowledge of geographical layout and street location of service areas. • Knowledge of occupational hazards and safety precautions. • Knowledge of machinery, equipment and tools necessary for the maintenance of public utilities. • Knowledge of common hand and power tools, • Knowledge of basic preventive maintenance on assigned equipment. • Knowledge of personal computer application and use. • Skill in reading street and general mathematical computations, • Skill in following oral and written instructions. • Skill in reading street maps, street signs, and meters accurately and entering information into a computer or handheld device accurately. • Skill in operating and working around traffic and moving equipment. • Skill in interpersonal relationships and effectively communicating with customers. • Ability to take direction. • Ability to adhere to safety precautions, maintain a safe working area; while recognizing occupational hazards. • Ability to locate meter direction (north, south, east, west) by abbreviation. • Ability to perform heavy manual labor for extended periods in adverse weather conditions. • Ability to establish and maintain effective working relationships with those contacted in the course of work. • Ability to operate a personal computer and/or handheld device. • Ability to perform data entry functions. ITB 16-17-119 25 Page 407 of 1019 PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves moderate to heavy physical activity in a primarily outdoor setting under all types pfweather conditions with the added exposure to insects, animals and other hazards. There iyafrequent need bowalk, mit talk, hear, use hands, fingers, stoop, kneel, ormuuh, dimb, balance, crawl lift heavy object (up to 50 pounds) and perform other similar actions during the course of the workday. This position requires the use of City vehicles on City business. Individual must be physically capable of operating a vehicle safely and have an acceptable driving history. The Qty of West Palm Beach promotes and maintains a drug/alcohol fro* work environment through the use of mandatory pre-employment and random drug testing for certain employees. MINIMUM QUALIFICATIONS: High school diploma from an institution recognized by the Florida Department of Education, or GED, and one (1) year experience in e utility system, maintaining and installing meters preferred but not required, or any equivalent combination of training and experience. Possession of valid Florida driver's boemee. and Commercial Driver's Lioenoo, Class B may be required upon mse|Qnmomt Ability to obtain forklift certification and OSHA Confined Space certification within one (1)year cfemployment. 20. Meter Service Technician 11 SUMMARY: Under general supervision, performs a variety of routine meter service maintenance activities including but not limited to; performing skilled work and participating, tests, installations, maintenance and repairs and other related duties aaassigned. ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge skills, and other characteristics. This list is ILLUSTRATIVE ONLY, and is not e comprehensive listing of all functions and tasks performed by incumbents of this class.) DUTIES AND RESPONSIBILITIES: (Which are not/nany hierarchical mder.) 1. Install, remove, maintain and replace various meters types. Inspects & repairs defective mobam due to damage or regular wear or other relevant maintenance requirement; inspect meter service for illegal connection and/or cross connection;field test and troubleshoot large and small meters. 2. Inspects, repairs, replace and and/or test backflow devices for proper installation and functions. 3. Create and complete assigned work nndore in o detailed manner� maintains accurate records of all work performed. 4. Recognize and support all safety rules, 5. Investigates water meter service related complaints i.e. damaged box. damaged |id, dirty water, 1mm pressure, nowater and other related issues. 6. Responds tocustomer emergencies. 7. Communicates with office ataff, dispatch and/or supervisors via nadio, oe1| phone, or in person clearly and professionally. 8. Answers and resolves questions and/or concerns from customers and contractors regarding issues at the meter service. A. Operates vehicles and job related equipment (tools): air compressors, paving bnaakers, pipe navva. drills, hand tools and any other related equipment, 10. Transport workers, equipment, & material to worksite; assist with the assembly nfdirectional s|QnmQe. signals, markers, flags regarding work site protection; acts as flagman when necessary. 11. Performs related duties ooassigned. KNOWLEDGE, SKILLS AND ABILITIES: (Based onarea ofassignment) • Knowledge ofproper meter service repair, maintenance and installation. ° Knowledge ofproper backflow installation,testing and repair. • Knowledge ofsafe shoring and trenching. = Knowledge ofgeographical layout and street location ufservice areas. * Knowledge ofoccupational hazards and safety precautions. w Knowledge of machinery, equipment and tools necessary for the maintenance of public utilities. • Knowledge ofcommon hand and power tools. ° Knowledge cfbasic preventive maintenance onassigned equipment. ITB 16-17-119 P �8 @Q� �OOof 1019 v Knowledge ofpersonal computer appliomUonandune. ~ Skill inreading street and general mathematical computations. ° Skill imfollowing oral and written instructions. * 5kUi in reading street rnape, street signe, and meters accurately and entering information into e computer nrhandheld device accurately. • Skill inoperating and working around traffic and moving equipment. w Skill inreading engineering drawings Vrblueprints. * Skill imidentifying unsafe conditions and taking corrective action. ° Skill in interpersonal relationships and effectively communicating with customers. • Ability to take direction, * Ability to adhere to safety precautions, maintain o safe working area; while recognizing occupational hazards. ° Ability to locate meter direction (oorth, oouth, eeot, west)by abbreviation. m Ability to perform heavy manual labor for extended periods in adverse weather conditions. * Ability to establish and maintain effective working relationships with those contacted in the course of work. ° Ability booperate apersonal computer and/or handheld device. ° Ability to work flexible schedule including stand by,weekends and holidays. • Ability tnperform data entry functions. PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves moderate ho heavy physical activity in an outdoor setting under all types ofweather conditions with the added exposure to insectp, dogo, snakes and other hazards. There is ofrequent need howalk, sit, ta8k, h*er, use hands, OnQ*m. etnnp. &mee|, cxmuoh, climb, balance, onawi. lift heavy object (up tu 50 pounds) and perform other similar actions during the course of the workday. This position requires the use of City vehicles on City business. Individual must be physically capable of operating a vehicle safely and have an acceptable driving history. The City of West Palm Beach promotes and maintains o dmg/okcohn| free work environment through the use of mandatory pre-employment and random drug testing for certain employees. MINIMUM QUALIFICATIONS: High uohou| diploma from on institution recognized by the Florida Department of EduooUom, or GED, and three (3) years of experience, orany equivalent combination of training and experience. Possession of valid Florida dhvo/m license, and Commercial Driver's Lioonae, Class B may be required upon assignment. Large Meter Tester and Backflow Cross/Connection Tester and repair certifications, and 120logged meter reading hours, required. 21. Meter Service Technician || SUMMARY: Under limited auparv|mion, supervises field personnel while performing avariety of routine meter service maintenance activities including but not limited to; performing uh|]ied work and participating in testing, inute||at|mna, maintenance and repairs. Ensures adherence tnpolicies and procedures by staff and promotes good customer and employee relations. Assist with staff dava|mpment, nonnp|ianoe, accountability, quality, safety and cost control. Performs other related duties as assigned. ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge skills, and other characteristics. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.) DUTIES AND RESPONSIBILITIES: (Which are not/nany hierarchical order) 1. Upon assignment, plans organizes, and supervises the daily activities of field crews as follows: 2. Install and maintains various meters. 3. Field test and troubleshoot large and small meters. 4. |nupouta & repairs defective meters due to damage or regular wear or other relevant maintenance requirement; imstaU, remove and replace meters; inspect meter service for illegal connection and/or cross connection, 5, Inspects, repairs and and/or test backflow devices for proper installation and functions, ITB 16-17-119 27 Page 409 Of 1019 ti Create and complete assigned work orders hladetailed manner; maintains accurate records ofall work performed. 7. Recognize and support all safety rules. 8. |mveetigehae water meter service related complaints i.e damaged box. damaged lid, dirty water, |mm pressure, nmwater, and any other related issues. 9. Respond toall dispatched work orders. M Communicates with office staff, dispatch and/or supervisors via nodio, oa|| phono, or in person clearly and professionally. 11. Answers and resolves questions and/or concerns from customers and contractors regarding issues at the meter service. 12. Operates vehicles and job ro|okad equipment (tools): air compressors, paving broakaro, pipe nevvo, drills, hand power tools, and any other related equipment. 13. Transport workers, equipment, &matehm| to worksite; assist with the assembly ufdirectional signage. signals, markers,flags regarding work site protection; acts as flagman when necessary, 14. Performs related duties mmassigned. KNOWLEDGE, SKILLS AND ABILITIES: (Based onarea ofassignment) ° Knowledge ofproper meter service repair, maintenance and installation. * Knowledge cfproper backflow installation, testing and repair. m Knowledge qfsafe shoring and trenching. ° Knowledge ofgeographical layout and street location ofservice areas, • Knowledge ofoccupational hazards and safety precautions. * Knowledge of machinery, equipment and tools necessary for the maintenance of public utilities. ° Knowledge nfcommon hand and power tools, • Knowledge nfbasic preventive maintenance onassigned equipment. = Knowledge ofpersonal computer application and use. * Skill in reading street and general mathematical computations. ° Skill infollowing oral and written instructions. • Skill in reading street mmops, street signm, and meters uuuunmta|y and entering information into a computer orhandheld device accurately, ° Skill inoperating and working around traffic and moving equipment, n Skill in reading engineering drawings mrblueprints. ° Skill inidentifying unsafe conditions and taking corrective action. * 8N|| in interpersonal relationships and effectively communicating with customers. * Ability to take direction and effectively direct others. • Ability to adhere to safety precamtiumm, maintain m safe working area; while recognizing occupational hazards. * Ability to locate meter direction (north, south, east, west) by abbreviation. • Ability to perform heavy manual labor for extended periods in adverse weather conditions. * Ability to establish and maintain effective working relationships with those contacted in the course of work. m Ability tooperate apersonal computer and /or handheld device. ° Ability to work flexible schedule including stand by weekends and holidays. ~ Ability 1operform data entry functions. PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves moderate 0o heavy physical activity in an outdoor setting under all types nfweather conditions with the added exposure to inoeo<s, dogs, snakes and other hazards. There is frequent need to walk, sit, ta|k, hear, use hands, f|n8orm, atoop, knee\, crouch, d|mb, balance, oram/|' lift heavy object (up to 50 pounds) and perform other similar actions during the course of the workday. This position requires the use of City vehicles on City business. Individual must be physically capable of operating a vehicle safely and have an 000aphsble driving history. The City of West Palm Beach promotes and maintains a drug/alcohol free work environment through the use of mandatory pre-employment and random drug testing for certain employees. ITB 16-17-119 28 Page 410 Of 1019 MINIMUM QUALIFICATIONS: High school diploma from an institution recognized by the Florida Department of Education, or GEQ, and five (B) years experemce, or any equivalent combination of training and experience. Possession of o valid Florida driver's license, required. Commercial Driver's Lioen*e, Class B may be required upon assignment. 120 logged meter reading hours and 800kMmm Cross/Connection Tester/Repair certification, required. 22. Utility Locator SUMMARY: Under close supervision, locates utility lines; and performs related duties as assigned. ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge skills, and other characteristics. This list /n ILLUSTRATIVE ONLY, and /s not e omn?pn*hemoive listing of all hunodbno and bsoko performed by incumbents of this class.) DUTIES AND RESPONSIBILITIES: (Which are not imany hierarchical order) 1. Locates underground utilities, 2. Clears brush and digs mputility lines. 3. Operates line location instruments and leak detection instruments. 4. Prepares sketches for field notes inconstruction layouts and em-bui|t 5. Researches as-built drawings for line locations. G. Seta utility markings and points for contractors and other utility companies. 7. Maintains imventory, equipment, supplies and assigned city vehicles. 8. Operates electronic surveying and data collection instruments. Q. Works ammmember ofasurvey crew. KNOWLEDGE, SKILLS AND ABILITIES: * Knowledge ufhighway traffic control standards. * Knowledge ofbasic surveying methods, practices and procedures. * Knowledge of operation and maintenance of electronic surveying line locating equipment. ° Knowledge ofreading and interpreting construction and engineering plans. ° Knowledge ofhealth and safety regulations, practices and procedures. • Skill in n*oommhinQ land and plat information. w Skill in accurately sketching and recording field notes and computations. • Skill in recording and maintaining public files and records. ° Skill indemonstrating and instructing entry level skills and practices, • Ability to establish and maintain effective working relationships with those contacted in the course of work. • Ability towork flexible hours for on-call oremergency purposes. PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves long hours outside with exposure to loud noimeo, chemicals, toxic fumues, air and waterborne pathogens, and mechanical equipment during the clearing, surveying, and staking of construction sites. There is frequent need to abynd, stoop, walk, mit, work in o|uae proximity to vehicular traffic, ||ft equipment or materials (up to 50 pmumds), and perform other similar actions during the course of the workday. The City of West pa|nn Beach promotes a drug/alcohol free work environment through the use cfmandatory pne-emp|oyment drug testing. MINIMUM QUALIFICATIONS: High School diploma or GED and one (1) year ofrelated experience or any equivalent combination oftraining and experience. Avalid Florida driver's license iorequired. ITB 16-17-118 29 Page 411 Of 1019 x h Sf VVL`Si PAII,sA bFA €i t 4. SECTION 2 — SPECIAL TERMS 1. Business Tax Receipt The Bidder will be required at the time of contract execution, to have a business tax receipt or certificate of registration in accordance with the following: • No person, contractor or subcontractor may conduct business within the City without a business tax receipt or certificate of registration. • A contractor who holds a valid countywide contractor's license, in addition to a county business tax receipt shall register with the City. • Any person engaging in any business, occupation or profession within the City without a permanent business location or branch office in the City, but holding a valid and currently effective business tax receipt issued by the county or another incorporated municipality, shall be issued a certificate of registration upon registering with the business tax official. 2. Small Business Participation In accordance with the Small Business Ordinance, the goal for Small Business participation under the contract resulting from this Invitation to Bid is 00% of the total contract value. 3. Insurance Contractor shall purchase from and maintain during the term of the Services, and all applicable statutes of limitation periods, the following insurance: (a) Comprehensive General Liability insurance in an amount not less than $1,000,000.00 Combined Single Limit per each occurrence and $1,000,000 aggregate, with bodily injury limits, which may not be subject to a self-insured retention or deductible exceeding $25,000. (b) Worker's Compensation and Employer's Liability Insurance with limits of Employer's Liability Insurance not less than $500,000 "each accident," $500,000 "disease policy limit,,, and $500,000 "disease each employee". (c) Automobile Liability: Not less than $1,000,000.00 for injuries per person in any one accident or occurrence and $1,000,000.00 in the aggregate for injuries per occurrence or accident, with $100,000.00 for property damage in any one accident or occurrence. May not be subject to a self-insured retention or deductible exceeding $10,000. Self-insurance shall not be acceptable. All insurance policies shall be issued by companies that (a) are authorized to transact business in the State of Florida, (b) have agents upon whom service of process may be made in Palm Beach County, Florida, and (c) have a best's rating of A-`Jl or better. Additional Insured: All liability insurance policies shall name and endorse the following as additional insured(s): the ECR Board, the City of West Palm Beach and its commissioners, officers, employees and agents. Certificate of Insurance: Contractor shall provide the City Risk Manager with a copy of the Certificate of Insurance and endorsements evidencing the types of Insurance and coverage required prior to the commencement of Services. It is the Contractor's responsibility to ensure that the City's Risk Manager and the Department both have a current Insurance Certificate and endorsements at all times. If Contractor's insurance policy is a claims made policy, Contractor shall maintain such insurance coverage for a period of five (5) years after the expiration or termination of this Agreement. Applicable ITB 16-17-119 30 Page 412 of 1019 coverage may be met by keeping the policies in force, orbvobtaining an extension of coverage commonly known eooreporting endorsement oftall coverage. The provisions of this section shall survive beyond the expiration or termination of this Agreement. 4, Equal Benefits Ordinance Section 66-8 of the City's Code of Ordinances provides that, with limited exceptions, when contracting for goods, services or construction in an amount of $50,000 or more, with persons orbusinesses with five or more employees that also provide benefits to employees' spouses and dependents, the city shall contract only with those persons or businesses that provide equal benefits to employees' domestic partners. Each proposer shall submit an Equal Benefits certification with iteprnpoea|/bid. 5. Contract Term The Contractor nhe|| be awarded a contract for thirty-six (96) months. At the ao|o option of the City, the contract may be renewed for uphotwo /2l additional twelve (12) rmun8l periods. Options to renew will only be effective upon awritban contract amendment executed by both parties. Remevve| terms and conditions will be the same as the base contract, The Contract ehe|| oonnnnencennthedotevvhemtheonntnaC1iSexecmtedbyth* [|ity. Anyrenevvm|syv||| beauNoot huthe appropriation nffunds bythe City. 5. Multiple Contract Awards The Contractor(s) selected under this procurement may be awarded separate contracts with the Agencies under the terms and conditions ofthis ITB. ITB 16-17-119 21 Page 413Of1019 r Pi � f S} . SECTION 3— MINIMUM QUAL IFICAITONS and EVALUATION FACTORS Failure to fully and accurately complete the reouired documentation may result in disqualification of Contractor's bid.All decisions of the City are final. "® Evaluation of responses will include, but not limited to, the following; MINIMUM QUALIFICATIONS Contractors shall meet the following minimum requirements in order to be considered for award. 1. Bid (Form 62) must be signed by the person authorized to bind the company. Note: Sign in blue ink every place it is required. 2. Bidder can provide all required representations and disclosures.. 3. Bid proposal must be received and stamped in by the procurement Division on or before 3:00 p.m. on April 12, 2017. EVALUATION FACTORS Bids will be evaluated based on the following evaluation factors, in addition to those factors established in the Procurement Code, in determining the best value to the City. 1. Schedule of bid items—as indicated on Form B3 2. Reference responses. 3. Firm capacity in terms of financial viability and ability to provide required insurance. 4. Evidence of ability to work efficiently and cooperatively with Agency staff; past performance with the Agency and others. 6. Small business program participation. 6. Impact on local economy. 7. Any suspension or debarment by any government entity; any prior conviction for bribery, theft, forgery, embezzlement, falsification or destruction of records, antitrust violations, honest services fraud or other offense indicating a lack of business integrity or honesty; any prior violation of City or County ethical standards. 8. Consideration of any other factors specific to this ITB. 9. Such other information as may be obtained. ITB 16-17-119 32 Page 414 of 1019 ,�„�s— SECTION 4- INSTRUCTIONS TO BIDDERS To ensure acceptance of your bid, Bidders must comply with the following instructions: 1. HOW TO SUBMIT A BID: a. One (1' original, one (1) electronic version and three (3)copies of your bid must be submitted in a sealed envelope, marked on the outside lower left-hand corner of the envelope with the firm name, Bid number, title, and date and hour bids are scheduled to be received. Bids shall be mailed or hand-delivered to: City of West Palm Beach - Procurement Department 401 Clematis Street, 3rd Floor West Palm Beach, FL 33401. b. Time is of the essence and any bid received after the closing date and time indicated on the cover of the Invitation to Bid, whether by mail or otherwise, will be returned unopened and will not be considered. The time of receipt shall be determined by the time clock located in the Procurement Division. Bidders are responsible for insuring that their bid is stamped by Procurement personnel by the deadline indicated. The City shall in no way be responsible for delays caused by any occurrence. G. Bids submitted by telephone, telegram or facsimile shall not be accepted. d. Submission of a Bid implies a full understanding of the Invitation to Bid, the Special Terms, the General Conditions and the drawings and specifications, the Project and the Work. Any misunderstanding as to such terms by the Bidder will not relieve the Bidder from performance. e. This Invitation to Bid consists of this document along with all plans, drawings and/or technical specifications related to this procurement, all of which are incorporated herein by this reference. 2. THE BID PACKAGE. The Bid Submission Package consists of the following documents: B1 Bid Cover Sheet B2 Bid B3 Schedule of Bid Items B7 Reference List B8 Non-Collusion Affidavit B9 Drug Free Certification B11 B12 Statement of Small Business Participation with certifications B13 Small Business Letter of Intent Equal Benefits Certification Copies of required licenses or registrations The Bid Submission Package, and all other required documents must be returned in order for the bid to be considered'. AVOID BID REJECTION: Bids may be rejected for noncompliance to requirements after review by the Procurement Official. All bids must be submitted on the provided Bid forms.. ITB 16-17-119 33 Page 415 of 1019 Forms B2 and B3 must be signed in ink by an officer authorized to bind the Bidder. All Forms must be fully completed.. Failure to complete any form or provide the required signature may be grounds for rejection of the bid. 3. COMPLETION OF BID SUBMISSION PACKAGE. a. It is the responsibility of the bidder to insure that all pages are included. All bidders are advised to closely examine this package. b. All bids must be submitted on the provided Bid forms. Bids submitted on Contractor Letterhead or quotation forms will not be accepted. c. All bids (Form B2 and 133) must be typed or written in ink, and must be signed in ink by an officer or employee having authority to bind the company or firm. Failure to submit a duly signed bid shall be cause for rejection of the bid. *BIDDERS: THE CITY HAS PROVIDED AN ELECTRONIC SPREADSHEET FOR BID ITEM TABULATION. IT IS MANDATORY THAT ALL BIDDERS PROVIDE BOTH A SIGNED PAPER BID TABULATION AND ELECTRONIC BID TABULATION. THE ELECTRONIC BID TABULATION SHALL BE SUBMITTED WITH THE PAPER BID TABULATION BY MEANS OF COMPACT DISC, FLASH DRIVE, OR OTHER DIGITAL DATA STORAGE DEVICE. PAPER BID TABULATIONS AND ELECTRONIC BID TABULATIONS SHALL BE MATERIALLY CONSISTENT AND CONTAIN THE SAME INFORMATION. IN CASES OF DISCREPANCY, THE SIGNED PAPER BID TABULATION SHALL PREVAIL. FAILURE TO SUBMIT AN ELECTRONIC COPY/VERSION OF THE PROVIDED BID TABULATION SHALL BE CAUSE FOR REJECTION OF THE BID. 4. ERRORS/ERASURES/CORRECTIONS a. Bids having erasures or corrections must be initialed in ink by the Bidder. If a correction is necessary, draw a single line through the entered figure and enter the corrected figure above it and initial the correction. Any illegible entries, pencil bids or corrections not initialed may not be accepted. b. In the event of mathematical extension error(s), the unit price will prevail and the bidder's total offer will be corrected accordingly. In the event of addition errors, the extended line item will prevail and the bidder's total will be corrected accordingly. C. Bidders shall not be allowed to modify their bids after the bid opening time and date. Bid files may be examined during normal working hours, after bid opening, by appointment only. d. Bidder represents that it has taken all necessary steps to ascertain the nature and location of the work and that it has investigated and satisfied itself as to the general and local conditions which can affect the performance of the work, including: (i) conditions relating to access, egress, transportation, debris disposal, parking and storage of materials; (ii) availability of labor; and (iii) physical conditions at the site. Any failure by Bidder to take these steps will not relieve the Bidder from the responsibility for estimating properly the difficulty and cost of successfully performing the work without additional expense to Owner. 5. BID PRICES All prices shall remain valid for ninety (90) days after the date of bid closing or other time stated in the Special Terms. Prices must be stated in the units specified on the Schedule of Bid Items (Form 133). Bidders may offer a cash discount for prompt payment; however, such discounts should not be considered in the unit price bid unless otherwise specified in special conditions, 6. SUBSTITUTIONS If Bidder wishes to offer a substitution for a specified item of materials or equipment, the proposed substitution must be listed on the Substitution Sheet (Form 134) in the Bid ITB 16-17-119 34 Page 416 of 1019 Submittal In each n8ae. the difference in price between the base bid and the price for the proposed substitution shall be specified or if there is no price difference, that shall be specifically indicated. The Bid shall reflect the Bidder's price for the item specified inthe Schedule nfBid items; not the pn]pOSBd Substitution. The best value bid will be established considering the base Bid, not any proposed substitution. 7. SUBCONTRACTING If bidder intends to subCootn3o1e any portion of the work, the Schedule of Subcontractors (Form B5) must befully completed and submitted with the bid. The norme, oddnaao, phone number and extent of work and value of the work to be performed should be included for all ouboontractors, including any small business contracts that will also be listed on Form B12' Statement of SnnB|| Business Perflo|pakion. All SnnoU Business subcontractors must also be listed on both Form 85 — Sohgdu|8 of Subcontractors and Form B12-8tmbamomtufSmall Business Participation. Owner reserves the right to reject any bid if the bid names @ subcontractor who has previously failed in the proper performance of an avvard, or failed to deliver on time contracts of similar noture, or who is not in a position to perform under this award. Owner n000rvee the right to inspect all facilities of any subcontractor|morder homake adetermination autothe foregoing. The Contractor shall submit for the City of West Palm Beach review and approval, as part of his bid mubnnioeinn, a sample copy of his company's daily reporting format for reporting the progress of construction. This format shall include but not be limited to the detailing of all labor, equipment and ' materials used in the construction of the project along with the areas vvorked, type of work performed, problems encountered and daily weather conditions otthe work areas. 8. BID BONDS OR DEPOSITS Each bid must be accompanied by bid bond ora deposit in o sum of not less than five percent (5Y6) of the total bid. Bid bonds and deposits amounting to less than one hundred do||ena need not be submitted. Only the following types of bonds or deposits will be accepted: 1. Bid bond signed by a surety company authorized to do business in the State of Florida. 2. Cashier Check orbank draft ofany national orstate bank. 3. Certified check drawn On afinamola| institution acceptable hmthe City ofWest Palm Beach 4. U.S. Postal Money Order All ohenKo and orders must be made payable to the City of West Pm|nn Beach. The Qty nanen/eo the right to hold the bid security until a contract is pnmpark/ executed. If any bidder presented with a contract by the City fails to execute such contract with the City, the City may be entitled to retain the deposit or enforce the bond. Bid deposits of unsuccessful bidders will be returned after execution of contract. 8. CERTIFICATION AND LICENSES Bidder must include with his bid package a copy ofall applicable Certificates of Competency issued by the State of Florida or the County Construction Industry Licensing Board and a current Occupational License in the name of the Bidder submitting the Bid from the County in which the Bidder's principal place of business is located. If awarded the contract, any Bidder who is not required to have on occupational |\manee from the City will be required to obtain a Certificate of Registration from the City of West Palm Beach prior to contract execution. 10. NO LOBBYING Bidder and its representatives are prohibited from contacting or lobbying the Mayor, any City Commissioner, City otaff, ava|mo1iom committee, or any other person authorized on behalf of the City related or involved with this Invitation to Bid. Bidder's representatives shall include, but not ba limited to, the Bidder's employee, partner, ufficer, director. consultant, |obbyist, attorney or any actual or potential subcontractor orconsultant mfthe Bidder. All oral or written inquiries are to be directed to the Procurement Offide|. Any violation of this condition may result in rejection and/or disqualification ofthe Bidder. The ~No Lobbying" condition is in effect from the date of publication of the |TB and shall ITB 16-17-119 35 Page 417Of1019 terminate at the time the {}dx approves execution or executes the contract, rejects all bids or otherwise takes action which ends the solicitation process. 11. CONFLICT OF INTEREST All Bidders rnue* dioo|oeg with their bid the name of �ny officer, direnk)r. or agent who is also an employee of the City nfVV�st Palm Beach. Further, all bidders must disclose the norng of any City employee who ow/ns, d|nnotiv Or indimaot|y, interest of ten percent /10%\ or more in the bidder's firm or any of its affiliates, 12. ETHICS REQUIREMENTS No Bidder may ernp|oy, directly or indina(t|y, the nnoyor, any member of the City commission or any director or department heard of the City. The City Code prohibits any enmpiOy8B, or member or their immediate family or close personal relation to namyiv8 e substantial benefit or profit from any contract entered into with the {}dv, either directly or through any firm of which they are a rnenlbar, or any corporation of which they are o w10tkho|der, or any business entity in which they have 8 controlling financial interest. Any affected City employee may oa*k a conflict of interest opinion from the City ethics officer prior to the submittal of o bid. Additionally, any employee may seek o legal opinion from the State of Florida Ethics Commission regarding state law conflict nfinterest provisions. 18. SMALL BUSINESS PROGRAM The goal for 5nnaU Business participation under the contract resultingfrom this Invitation to Bid is 0% ofUl total contract value. the City of West Palm Beach Small Business Program or from another City whose certification is accepted bv the Small Business Pro-gram will be accepted toward the small business goal. For your convenience, all Palm Beach County certified small businesses can streamline the City's certification process by submitting the appropriate documentation. The City may require additional information to ensure compliance with the City's small business criteria; therefore please contact the City's Small Business Office at(561) 822-2100 for further instruction for small business certification. Bidders/contractors are encouraged to contact the Procurement Department for o directory of all currently certified anno|\ businesses. The directory is intended to assist bidders/contractors with meeting srna|U business participation goals on City projects by connecting them with potential subcontractors for quotes, bids and FlFP'a. In moonndonne with the SB Ordinance, the 8B Program has edVo1ad ppoomdun9a naqu|hoQ the completion Of forms to (neuna compliance with the SnneD Business Ordinance. These forms are required to be submitted, as appropriate, with each proposal and/or during the course of the contract. The following Srna|| Business forms should be submitted with the Bid: * STATEMENT OF SUBCONTRACTOR PARTICIPATION List all your certified subcontractors — indicate dollar amounts and percentages in the appropriate columns. This form is duo with your proposal. Only City of West Palm Beach and Palm Beach County Certified 8Bn nen be used to meet the established goal. See Form SB 01 * SUBCONTRACTOR'S LIST List the names and telephone numbers of all SBs that submitted a quote to you, whether you will use them on this project or not. Also, include here, SBa listed in the Statement of Small Business Participation, Submit this form with your proposal. See Form SB02 * LETTER OF INTENT One form per SB subcontractor must be executed and delivered to the City's 813 Program 2rLor to contract award and will be made a part ofthe contract. See Form 8B 03 ITB 16-17-119 30 Page 418Of1019 REQUEST FOR QUALIFICATIONS PREFERENCE (over$25,000.00) For procurements using requests for proposals, the Procurement Official or, if applicable, an evaluation committee established to evaluate the pnop8So|o, shall consider compliance with the SnloN business goals eeomaterial criterion for selection, i.o, shall b8given significant weight. 14. PUBLIC ENTITY CRIMES Pursuant to F.S. 287.133. e person graffiliate who hos been placed on the convicted Vendor list maintained by the State of Florida may not submit a bid to the Qh/ of West Palm Beach for 36 months following the date of being placed on the convicted vendor list. 15. INQUIRIES AND ADDENDA Except aoprovided inthis section, Bidders orothers representing a Bidder are prohibited from contacting or lobbying the Mayor, any City Commissioner, City 81off, Evaluation Comnrnittae, or any other person authorized on behalf Ofthe City related or involved with this ITB. Any and all inquiries on the scope of work, opeoif|oaUono, additional reqoinanmnnte, attachments, terms and general conditions or instrucUonn, or any issue other than Small BueioeSsea, must be directed in vvdbng. by US moi[ fax or email to: Nathaniel Rubel, Procurement Supervisor City ofWest Palm Beach Procurement Division 401 Clematis Street, 3rd Floor West Palm Beach, FL334O1 Fax: /561\ 822-1564 E-mail: nrubo|@vvpb.org All questions nrinquiries must bereceived nolater than ten /YQ0calendar days prior&nthe Bid closing date. Any addenda orother modification tothe Bid documents will boissued bwthe City prior tuthe date and time of Bid closing, osowritten addenda distributed to all prospective bidders who have obtained the bid package directly from the City or its authorized representative. Such written addenda or modification shall be part ofthe Bid documents and shall be binding upon each Bidder. Each Bidder is required 1oacknowledge receipt ofany and all addenda inwriting and submit with their bid. No Bidder may rely upon any oral or verbal modification or interpretation in preparing its bid. No interpretation ofthe Invitation 10 Bid will bemade for any bidder, except bvwritten addendum. 16. In accordance with the City's procurement node. this Invitation to Bid may be cancelled and may or may not be no-bid when determined to be in the best interests of the City. Any or all bide may be accepted or rejected in m/h8|e or in pad, when determined to be in the best interests of the City. The City of West Palm Beach also reserves the right to rejectthe bid of any Bidder who has previously failed in the performance of an award or to deliver contracts of a similar nature on time or who is not in o position to perform properly under this award. The City reserves the right bo inspect all facilities of bidders. Any bid received without aOauthorized signature Vrpast the submittal deadline will borejected. Any withdrawal or cancellation of this Invitation to Bid' either before or after selection of o bidder, shall be without liability or obligation on the part of the City or its employees. Any eotinn, selection or failure to select a successful bidder to this Invitation to Bid aho|| be without any liability or obligation of the part of the City Orits employees. The City reserves the right to waive any non-material irregularities and technicalities, except timeliness and signature requirements. AdditionoMy, bids may be considered irregular and may be rejected if the bid: 1) does not sU1oth/ conform to the requirements of the Invitation to Bid; 2) is incomplete; 3\ any Bid ITB 16-17-119 37 Page 419Of1019 Form is altered; 4) contains additions not called for; 5) is conditional; 6) contains prices that are, in the opinion of the Citv, unbalanced either in excess or below the reasonable cont analysis ws|ueo| 7\ bide is imexcess ofthe approved budget for the project. 17. SELECTION OF BIDDER WITH WHOM TO CONTRACT Pursuant bothe City's Procurement Code, the selection of bidder with whom to contract ahoU be based on the "best value" to the C|b/^ using the following criteria: 1. Skill and experience, 2. Capacity to perform in terms of facilities, personnel and financial viability, 3. Past performance, 4. Amount of the bid in relation to the needed goods, services, or construction, 5. Adherence tothe specifications and requirements #. Content ofthe bid. 18. POSTING OF AWARD TABULATIONS The selected bidder will be notified in writing of the City's intent to award a contract. Recommended awards will be available for review by interested parties otthe Office Vfthe Procurement Official. 19. CONTRACT {}Nv and Bidder will be contractually bound only if and when avvrUton contract between the parties ioexecuted. inthe event ocontract (anot executed with the selected bidder, the City reserves the right to select the next "best value" Bidder based on the bid tabulation and to contract with said bidder. 20. COSTS All costs incurred by any party in responding to this Invitation to Bid are the mo|o responsibility ofthe Bidder. 21. PROTEST PROCEDURE Protest procedures are provided |nSection OQ-151ofthe City Code nf Ordinances. A protest must be addressed to the Fzronummmnemi Official, in vvriting, identifying the pnot*eter, the solicitation and the basis for the protest and must be received by the Procurement Official within seven (7) calendar days of the first date that the aggrieved person knew or should have known of the facts giving rise tothe prnhns1, but no later than seven (7)1 calendar days after the |oauennn of Notice of Intent to Award. The protest shall be considered filed when it is received by the Procurement Official. Failure to file protest in accordance with the Procurement Ordinance shall constitute a waiver of Said protest. 22. CITY IS DOCUMENT GATEKEEPER This ITB is issued directly by the City and the City shall be the sole distributor of all addenda and/or revisions to these documents. |tiathe responsibility ofthe Bidder to confirm the legitimacy of procurement opportunities or notices directly with the Procurement Division. The City is not responsible for any solicitations advertised by subscriptions, publications, websites (other than the City's) orother sources not connected with the City and the Bidder should not rely onsuch sources for information regarding aysolicitation made bythe City ofWest Palm Beach, ITB 16-17-119 38 Page 420Of1019 BID PACKAGE COVER SHEET ITB 16-17-119 Project Title: Public Utilities Supplemental Workforce BidderCompany Name: ........._...... ............................................................................. ............... Enclose the following documents: 1. Bid Package Cover Sheet. (131) 2. Bid (132) Must be signed 3. Schedule of Bid Items (133) Must be signed 4. Reference List (137) 5. Affidavit of Prime Bidder re Noncollusion(B$). Be sure to sign and notarize the signature. 6. Drug Free Certification (139) 7. Small Business -Listing of all Small Business Bids (611) 6. Statement of Small Business Participation (1312)Attach small business certifications. 9. Small Business-Letter of Intent (613) 10. Equal Benefits Certification 11. Copies of licenses, certifications and registrations Clearly mark the outside lower left corner of the Envelope with the firm name, Invitation to Bid number and title, and the date and time for the bid closing deadline. THIS PAGE AND THE FOLLOWING COLOR PAGES ARE TO BE RETURNED WITH YOUR BID. Submit one(1)original,one(1)electronic version and three{31 photocopies of your Bid package. AVOID BID REJECTION: All bids must be submitted on the provided Bid fortes. Forms B2 and B3 must be signed in ink by an officer authorized to bind the Bidder. All Forms must be fully completed. ITB 16-17-119 39 Page 421 of 1019 �A fi`Ty�t114 W7 � yC r WSW"F 3 I I'!, I: {At( l.i (B2) BI® ITB 16-17-119 Proposal of: (Bidder Company(Name) Bid Amount: $ NfA, See Bid Items 1 —22 on Schedule of Bid Items B3 (Write Dollar Figure Here) - Bidder agrees to furnish, unless otherwise provided, all implements, machinery, equipment, transportation, tools, materials, supplies, labor and other things necessary for the performance and completion of the work for the amount indicated above. The undersigned Bidder hereby declares that: 1. No Lobbying. Proposer acknowledges that contact by a Proposer, or anyone representing a Proposer, regarding this ITB with the Mayor, any City Commissioner, officer, City employee, other than an employee of the Vilest Palm Beach Procurement Division, is grounds for disqualification. 2. This bid is made in good faith, without collusion or fraud and is fair and competitive in all respects. 3. The Bidder has carefully and to his full satisfaction examined the attached Scope of Work, Special Terms, General Conditions, technical specifications, and form of bonds, if applicable, together with the accompanying plans, and Bidder has read all issued addenda issued, 4, Bidder has made a full examination of the site and is familiar with the site conditions that may impact its performance. 5. There is enclosed a bid guarantee consisting of five percent (5%) of bid price in the amount of N/A 6. Upon receipt of a Notice of Intent to Award the contract the Bidder shall: 1) commence obtaining a Performance Bond, Labor and Material Bond, and Certificate(s) of Insurance immediately after receiving a Notice of Intent to Award, and 2) immediately obtain a Certificate of Registration for engaging in business from the City, as such documents will be required prior to execration of a Contract. 7. Bidder understands that the contract time starts on the date of Notice to Proceed. 8. Bidder furthermore agrees that, in case of failure on his part to execute a Contract and provide all required documents within ten (10) calendar days of receipt of the Contract for execution, the City may withdraw the offer and contract with another bidder and the check, bond, or other security accompanying his bid and the money payable thereon, shall become the property of the City, by forfeit as agreed and liquidated damages, 9. The Bidder states that this bid is the only bid for this project in which Bidder is interested; and Bidder shall not be a subcontractor or subcontractor on this project. 19. Substantial completion shall be within TBD calendar days. Final completion shall be in TBD calendar days. 11. Liquidated damages for delay are agreed to be one hundred ($100) per calendar day. ITB 16-17-119 40 Page 422 of 1019 12. Small Business participation for this project is 0%. 13. Bidder shall be responsible for all permitting fees and utility service connection fees. For construction of a building, the City shall be responsible for plan and permit review fees through its Construction Services Department. 14, All debris is to be legally disposed of at a licensed disposal site in accordance with City, state, and federal standards. 15. The City reserves the right to select and include one or more alternates in the Project and work. 16. The following officer, director or agent of the Bidder is also an employee of the City of West Palm Beach: Name Address 17. The following employee(s) of the City of West Palm Beach hold, either directly or indirectly, an interest of 10% or more of Bidder or its affiliates or subsidiaries: Name Address 18. Bidder and all affiliates, suppliers, subcontractor or consultants who will perform the Work have not been placed on the Public Entity Crimes convicted vendor list maintained by the State of Florida within the 36 months immediately preceding the date of this Bid. 19. Bidder acknowledges that ADDENDA NO(S). have been RECEIVED and are ATTACHED HERETO and are signed by a duly authorized officer of Bidder. 20. By signing and submitting this Bid, Bidder represents that all Bid Forms are fully complete and accurate. 21. Bidder acknowledges that the Bid may be rejected if all Bid Forms are not fully complete, not accurate or if forms are not signed by properly authorized signatures where required. Bidder Company Name: Business Address: (Street, City, State, Zip Code) State of Incorporated: Telephone: Fax: BIDDER: Signature of Official authorized to bind Bidder. Print Name: Title: Date: Failure to fully complete and sign this Bid Form may result in resection of the Bid. ITB 16-17-119 41 Page 423 of 1019 City of West ftfm(Beach (B3) r' a" SCHEDULE OF BID ITEMS �'"""` • ITB 16-17-119 PROJECT TITLE: Public Utilities Supplemental Workforce Item Job Title Hourly Wage Na, OPERATIONS 1 State of Florida Certified"A"Water Treatment Operator 2 State of Florida Certified"B"Water Treatment Operator 3 State of Florida Certified°C"Water Treatment Operator 4 State of Florida Certified"A"Wastewater Treatment Operator 5 State of Florida Certified"B"Wastewater Treatment Operator 6 State of Florida Certified"C°Wastewater Treatment Operator ENGINEERING ANIS OFFICE STAFF 7 Secretary 8 Project Engineer 9 Customer Service Representative 10 Customer Relations Specialist SKILLED STAFF 11 Maintenance Mechanic 12 Utilities Electrician 13 Utilities Controls Technician 14 Laboratory Technician 1 15 Laboratory Technician 11 16 Laboratory Technician III 17 Heavy Equipment Operator 18 Maintenance Worker - 19 Meter Service Technician 1 20 Meter Service Technician II 21 Meter Service Technician III 22 1 Utility Locator Note: Hourly rates shall be inclusive of all costs such as the cost of overhead,profit,insurance,taxes,incidentals,etc. Bidder Company Name: Signature of Official authorized to hind Bidder: Print Name: Title: Date: Failure to fully complete and sign this Bid Form may result in rejection of the Bid. END SCHEDULE OF BIO ITEMS BIDDERS: THE CITY HAS PROVIDED AN ELECTRONIC SPREADSHEET FOR BID ITEM TABULATION. IT IS MANDATORY THAT ALL. BIDDERS PROVIDE BOTH A SIGNED PAPER BID TABULATION AND ELECTRONIC BID TABULATION. THE ELECTRONIC BID TABULATION SHALL BE SUBMITTED WITH THE PAPER BID TABULATION BY MEANS OF COMPACT DISK,FLASH DRIVE,OR OTHER DIGI NAL DATA STORAGE DEVICE. PAPER BID TABULATION AND ELECTRONIC BID TABULATION SHALL BE MATERIALLY CONSISTENT AND CONTAIN THE SAME INFORMATION. IN CASE OF DISCREPANCY,THE SIGNED PAPER BID TABULATION SHALL PREVAIL. FAILURE TO SUBMIT AND ELECTRONIC COPYNERSION OF THE PROVIDED BID TABULATION SHALL BE CAUSE FOR REJECTION OF THE BID, ITB 1£-17-119 42 Page 424 of 1019 t� ITB 16-17-119 LIST OF REFERENCES 1. owner's Name&Address: Project:. Contact Person Telephone: ( ) Fax: ( ) E-Mail: 2. Owner's Name&Address: Project: Contact Person Telephone: ( ) Fax: ( ) E-Mail: 3. Owner's Name&Address: Project: Contact Person Telephone: ( ) Fax: ( ) E-Mail: 4. Owner's Name&Address: Project: Contact Person Telephone: ( ) Fax: ( ) E-Mail: ITB 16-17-119 43 Page 425 of 1019 i 1 AFFIDAVIT OF PRIME BIDDER Re Non-collusion and Public Entity Crime State of County of being first duly sworn, disposes and says that: (Name) 1. 1 am the of the (Title) (Name of Company) Bidder that has submitted the attached bid; 2. 1 am fully informed respecting the preparation and contents of the attached bid and of all pertinent circumstances respecting such Bid; 3. Such Bid is genuine and is not a collusive or sham Bid; 4. Neither the Bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other bidder, firm or person to submit a collusive or sham Bid in connection with the contract for which the attached bid has been submitted or to refrain from bidding in connection with such Contract or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the City of West Palm Beach or any person interested in the proposed Contract; and 6.. The following Officer, director or agent of Bidder is also an employee of the City of West Palm Beach: (if none, write "None"). 6. The following employees of the City of West Palm Beach own, directly or indirectly, an interest of 10% or more in Bidder firm or any of its affiliates or subsidiaries: (if none, write "None"). 7. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. 6. Neither the Bidder nor any officer, director, partner, shareholder, employee, member or agent, who is active in the management of Bidder, or any affiliate or subsidiary of Bidder has been convicted of a public entity crime or action regarding antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy or material misrepresentation with respect to any bid or contract for goods or services to be provided to any public entity, or has been listed on the state Convicted Vendor List, within thirty-six months prior to the date of Bidder's Bid. ITB 16-17-119 44 Page 426 of 1019 (Print Name) The foregoing Affidavit of Bidder regarding Non-Collusion and Public Entity Crime was acknowledged before methis 0m/� by: who is personally known tDnneor who has produced as identification and who take anoath. Notary Public (print& sign name) Commission No. ITB 16-17-119 45 Page 427Of1019 54 VV h " I -,A I I.l P5 A t, 1 9) DRUG FREE WORKPLACE CERTIFICATION The undersigned Bidder, in accordance with Florida Statute 287.087 hereby certifies that does: (Name of Business) 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violation of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business' policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under this bid a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities, or contractual services that are under bid, the employee will abide by the terms of the statement, and will notify the employer of any conviction of, or plea of guilty, or nolo contendre to any violation of Chapter 1893, or of any controlled substance law of the United States, or any State, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance, or rehabilitation program, if such is available in the employee's community, by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. Authorized Signature Print Name Date ITB 16-17-119 46 Page 428 of 1019 VV i S f PA At NA li 1: /',C:;..1 • 401 Clematis Street,3rd Floor West Palin Beach,Florida 33401-4702 Tel: 561-822-2100 Fax:561-822-1564 Website: http llwpb.orQ/Deoaan enIs/PiocurefTieriliSrriall-Bus ness/Certification (61 1) Form Subcontractors Listing BidderlProposer's Dame: Telephone No. ITB or RFP Title: Public Utilities Supplemental Workforce ITB or RFP No.: 16-17-119 NOTE: List all subcontractors you invited to bid on this project,whether they were selected or not,including those identified on the Schedule of Subcontractors. Submit this form with your bid.Use additional sheets if necessary. Company Contact Telephone Name Work To Be Performed Person Number 1. 2, 3. 4. 5. 6. 7. 8. 9. 10. Print Preparer's Dame: Title: Signature: Gate: ITB 16-17-119 47 Page 429 of 1019 ffA + t f Procurement DivisionlSmall Business Program �� ` 7 , . I i-5 l_. { {_ 401 clematis street,31d Floor `Y' West Palm Beach,FL 33401-4702 Tel.(561)822-2100 Fax(561)822-1564 Website: httuifwPtl.or /Depart eats/ProcuiomenUSrnalI-Business/Certilcalion (BI 2) Form Statement of Small Business Participation Instructions: List all Shall Businesses that will participate on this project/contract. Only City certified small_ businesses and Palm Beach County Office of Small Business Assistance (PBC-OSBAA) certified Small Businesses can be used to meet the goal established for this projecticontract. Submit this form with your bid/proposal. SECTION L General Information Bidder or Proposer's Name: Preparer's Name: Title ITB or RFP Title. Public Utilities Supplemental Workforce Project Number: ITB or RFP Number: 16-17-119 SB Goal (if established): 0% Total Base ProjectiContract Amount: $ SECTION IL Small Business Participation The firm(s) listed below have agreed to participate in this project or contract. Item Description or DollarPercent of Subcontractor Flame Work/Service to be Value Percent of a BiDolld Dollar Value performed Value Value/Base Bid Total Bid 1. $ %Q % 2. $ % % 3. $ % % 4. $ % % 5. $ % %n 6. $ % % TOTAL Preparer's Signature: Date: ITB 16-17-119 48 Page 430 of 1019 ��Stt$y G r} ippP f ;A 1 rvl B I- A I Procurement Division/Small Business Program 401 Clematis Strut,V Floor West Palm Beach,FL 33401-4702 Tel.(561)822-2100 Fax(561)822-1564 Website; ht t r'l L_urcalL7 irtrnantslProctreren Srnall-Busin ss/CertificatEon (B13) Form B Letter of Intent Instructions: The Bidder/Proposer will complete Section I. The Small Business subcontractor will complete Sections 11 and III. It is the responsibility of the bidder/Proposer to verify that the undersigned is a City Certified Small Business. Only City of West Palm Beach or Palm Beach County Office of Small Business Assistance (PBC-OSSA) certified Small Businesses can be used to meet the goal established for this project/contract. This completed form will be required before contract award. Please note: This form is required for each certified Small Business selected. SECTION L General Information Proposer's Name: ITB or RFP Title: Public Utilities Supplemental Workforce ITB or RFP Number: 16-17-119 SECTION II. Small Business Participation The undersigned intends to perform the following work pertaining to the above project: Item No. Item Description or Work to be Performed Contract Amount SECTION III. Information on the Small Business Small Business Name: Preparer's Name: Title: Signature: Date: ITB 16-17-119 49 Page 431 of 1019 u q ' *It, Equal Benefits Certification This form must be completed and submitted with your firm's submittal/proposal/bid. Equal Benefits Ordinance. Section 66-9 of the City's Code of Ordinances provides that, with limited exceptions, when contracting for goods, services or construction in an amount of $50,000 or more, with persons or businesses with five or more employees that also provide benefits to employees' spouses and dependents, the City shall contract only with those persons or businesses that provide equal benefits to employees' domestic partners. Check only one box below: ® 1..The firm certifies and represents that it will comply during the entire term of the contract with Sec. 66-9 of the City's Code of Ordinances by providing benefits to employees' domestic partners equal to those benefits provided to employees' spouses and dependents; or ❑ 2. The firm does not need to comply with Sec. 66-9 of the City's Code of Ordinances because of an allowable exemption: (Check exemptions that apply): The firm's price for the contract term awarded is$50,000 or less. The firm employs fess than five(5)employees. The firm does not provide benefits to employees' spouses nor employees' dependents. The firm is a government entity. The contract is for the sale or lease of properly. Compliance would violate grant requirements or regulations of federal/state law. The contract is an emergency procurement or necessary to respond to an emergency situation. ❑ 3. The firm does not comply with Sec. 66-9 of the City's Code of Ordinances and does not have an allowable exemption. 1, (Print Name of Authorized Officer) (Title) of (Name of f=irm) hereby attest that I have the authority to sign this certification on behalf of the firm and certify that the above information is true, complete and correct. Signature: STATE OF COUNTY OF Sworn to and subscribed before me this day of 20 , by , as an act of_ (firm),who is personally known to me or produced the following identification: Notary Signature: Print Notary Name: Commission No. lTB 16-17-119 Page Z of 1019 9.A. PUBLIC HEARING 12/19/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/19/2017 REQUESTED ACTION BY COMMISSION: PROPOSED ORDINANCE NO. 17-037 - FIRST READING -Approve Eden Ridge Rezoning (REZN 18-001) from R-1-AA Single-Family Residential District to R-1-A Single-Family Residential District. Applicant: Aldo Kosuch of Eden Ridge, LLC. EXPLANATION OF REQUEST: The 2.43-acre property is developed with a structure containing three rental dwellings, a nonconforming use under its current R-1-AA Single-Family Residential zoning district. The applicant requests rezoning to the R- 1-A Single-Family Residential district to allow for replatting of the property into an eight single-family lot subdivision. The property borders the Seacrest Scrub Preserve which, in part, prompted a field survey of existing environmental conditions with an emphasis on gopher tortoises. The survey identified 24 active gopher tortoise burrows. Gopher tortoises are identified as a "threatened wildlife species" by the Florida Fish and Wildlife Conservation Commission (FW C) and are therefore protected by state law(see Attachments). Staff understands that the gopher tortoises are eligible for relocation under the rules and oversight of the FW C commencing with the issuance of a "conservation permit". The survey did not identify on the property any other state or federally listed species; however, the report does acknowledge the presence of numerous plant species within the abutting Seacrest Scrub habitat that are recognized by state agencies or affiliates. Given the possibility of such plants also existing on the subject property, the survey consultants recommend that the subject property be surveyed for the "11 plants listed" as being present in the Seacrest Scrub Natural Area. Any additional surveys and agency approvals warranted for the project will be required prior to the issuance of a City land development permit The proposed rezoning would contribute to the single-family home inventory which remains relatively low county-wide. In recent years, residential construction within the City has been dominated by multifamily rental apartments. The maximum density of the proposed zoning district is 6 units per acre, only slightly higher than 5.5 units per acre maximum allowed under the property's current R-1-AA zoning. The proposed zoning is consistent with that of the nearby area to the south of the subject property. If the request is approved, the parcel directly south of the subject parcel will remain the only property within the area zoned R-1-AA. Staff encouraged the applicant to include both parcels in the rezoning application; however, the applicant's attempts to secure the participation of the abutting property owner failed. The Planning and Development Board reviewed this application at the November 28, 2017 meeting. Due to the lack of support for the motion to approve, the item was not acted upon and therefore is forwarded to the City Commission with no recommendation. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? There will be no impact on City programs or services. Page 433 of 1019 FISCAL IMPACT: The proposed rezoning would support eight single-family homes and the corresponding increase of the City's tax base. ALTERNATIVES: Staff recommends no alternatives. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: N/A CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: N/A Is this a grant? No Grant Amount: ATTACHMENTS: Type Description D Ordinance Ordinance Rezoning Eden Ridge D Staff Report Staff Report D Exhibit Exhibit A. Eden Ridge Location Map: aerial D Exhibit Exhibit B. Eden Ridge Location Map: rezoning D Other Gopher Tortoise inventory Page 434 of 1019 1 ORDINANCE NO. 17- 2 3 AN ORDINANCE OF THE CITY OF BOYNTON BEACH, 4 FLORIDA, AMENDING ORDINANCE 02-013 TO REZONE A 5 PARCEL OF LAND DESCRIBED HEREIN AND COMMONLY 6 REFERRED TO AS EDEN RIDGE FROM SINGLE-FAMILY 7 RESIDENTIAL DISTRICT (R-1-AA) TO SINGLE-FAMILY 8 RESIDENTIAL DISTRICT (R-1-AA); PROVIDING FOR 9 CONFLICTS, SEVERABILITY,AND AN EFFECTIVE DATE. 10 11 WHEREAS, the City Commission of the City of Boynton Beach, Florida has 12 adopted Ordinance No. 02-013, in which a Revised Zoning Map was adopted for said City; 13 and 14 WHEREAS, the City of Boynton Beach, owner of the property has made application 15 to rezone a parcel of land, said land being more particularly described hereinafter, from 16 Single-Family Residential District (R-1-AA) to Single-Family Residential District (R-1-A); 17 and 18 WHEREAS, the City Commission conducted public hearings as required by law and 19 heard testimony and received evidence which the Commission finds supports a rezoning for 20 the property hereinafter described; and 21 WHEREAS, the City Commission finds that the proposed rezoning is consistent 22 with an amendment to the Land Use which was contemporaneously considered and approved 23 at the public hearing heretofore referenced; and 24 WHEREAS, the City Commission deems it in the best interests of the inhabitants of 25 said City to amend the aforesaid Revised Zoning Map as hereinafter set forth. 26 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF 27 THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 28 Section 1. The foregoing Whereas clauses are true and correct and incorporated 29 herein by this reference. 30 Section 2. The land herein described be and the same is hereby rezoned from C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\82E2A717-6514-42F8-9879-4AAAE1 BBC 13E\Boynton Beach.8248.1.Eden_Ridge-_Rezone_-_Ordinance.doc Page 435 of 1019 31 Single-Family Residential District (R-1-AA) to Single-Family Residential (R-1-A). A 32 location map is attached hereto as Exhibit "A" and made a part of this Ordinance by 33 reference. Legal Description: 34 THE NORTH ONE-HALF (N ''/z) OF THE NORTH ONE-HALF (N ''/z) OF THE 35 NORTHEAST QUARTER(NE '/4) OF THE SOUTHWEST QUARTER(SW '/4) OF 36 THE NORTHWEST QUARTER OF SECTION 4, TOWNSHIP 46 SOUTH, 37 RANGE 43 EAST, EXCEPTING THE WEST 40 FEET THEREOF WHICH WAS 38 DEEDED TO THE COUNTY OF PALM BEACH FOR ROAD RIGHT-OF-WAY. 39 Section 3. That the aforesaid Revised Zoning Map of the City shall be amended 40 accordingly. 41 Section 4. All ordinances or parts of ordinances in conflict herewith are hereby 42 repealed. 43 Section 5. Should any section or provision of this Ordinance or any portion thereof 44 be declared by a court of competent jurisdiction to be invalid, such decision shall not affect 45 the remainder of this Ordinance. 46 Section 6. This ordinance shall become effective immediately upon passage. 47 FIRST READING this day of , 2017. 48 SECOND, FINAL READING and PASSAGE this day of , 2018. 49 CITY OF BOYNTON BEACH, FLORIDA 50 YES NO 51 52 Mayor- Steven B. Grant 53 54 Vice Mayor-Justin Katz 55 56 Commissioner-Mack McCray 57 58 Commissioner—Christina L. Romelus 59 60 Commissioner—Joe Casello 61 62 VOTE 63 ATTEST: 64 65 66 Judith A. Pyle, CMC 67 City Clerk 68 (City Seal) C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\82E2A717-6514-42F8-9879-4AAAE1 BBC 13E\Boynton Beach.8248.1.Eden_Ridge-_Rezone_-_Ordinance.doc Page 436 of 1019 C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\82E2A717-6514-42F8-9879-4AAAE1 BBC 13E\Boynton Beach.8248.1.Eden_Ridge-_Rezone_-_Ordinance.doc Page 437 of 1019 DEVELOPMENT DEPARTMENT PLANNING AND ZONING DIVISION MEMORANDUM NO. PZ 17-058 STAFF REPORT TO: Chair and Members Planning and Development Board THRU: Michael Rumpf Planning and Zoning Director FROM: Hanna Matras, Senior Planner DATE: October 20, 2017 PROJECT: Eden Ridge (REZN 18-001) REQUEST: Approve Eden Ridge rezoning from R-1-AA Single-Family Residential District to R-1-A Single-Family Residential District PROJECT DESCRIPTION Property Owner: Eden Ridge, LLC Applicant: Aldo Kosuch/ Eden Ridge, LLC Agent: Christi Tuttle, Miller Land Planning, Inc. Location: 3479 S. Seacrest Blvd. (Exhibit "A") Existing Land Use/ Zoning: Low Density Residential (LDR) / R-1-AA Single-Family Residential Proposed Land Use/ Zoning: Low Density Residential (LDR) / R-1-A Single-Family Residential Acreage: 2.43 acres Adjacent Uses: North: Seacrest Scrub Nature Area, classified Conservation (CON) and zoned REC Recreation; Page 438 of 1019 Page 2 Eden Ridge REZN 18-001 South: Single-family home and orchard grove, classified Low Density Residential (LDR) future land use and zoned R-1-A-A Single-Family Residential District; East: Seacrest Scrub Nature Area, classified Conservation (CON) and zoned REC Recreation; West: Right-of-way for S. Seacrest Boulevard, and farther west, St. Joseph's Episcopal Church/School, classified Public Usage (PU) future land use and zoned R-1-AAB Single-Family Residential District. BACKGROUND The 2.43 acre property is developed with a structure containing three rental dwelling units, a nonconforming use in the R-1-AA Single-Family Residential zoning district. The applicant requests rezoning to R-1-A Single-Family Residential district, which would allow replatting the property into the proposed eight single-family lot subdivision. REVIEW BASED ON CRITERIA The following criteria used to review Comprehensive Plan Map amendments and rezonings are listed in the Land Development Regulations, Chapter 2, Article II, Section 2.D.3-. a. Demonstration of Need. A demonstration of need may be based upon changing conditions that represent a demand for the proposed land use classification and zoning district. Appropriate data and analysis that adequately substantiates the need for the proposed land use amendment and rezoning must be provided within the application. As noted above, the proposed rezoning would support replatting the property into the eight single-family lot subdivision, thus augmenting the single-family home inventory which remains relatively low county-wide. In recent years, residential construction within the City has been dominated by multifamily rental apartments. Currently, the property is underutilized, and its use is non-conforming under both present and proposed zoning. The rezoning would allow full utilization of land under the zoning district consistent with that of the nearby area to the south of the subject property. b. Consistency. Whether the proposed Future Land Use Map amendment (FLUM) and rezoning would be consistent with the purpose and intent of, and promote, the applicable Comprehensive Plan policies, Redevelopment Plans, and Land Development Regulations. The proposed rezoning is consistent with the intent of policies of the Land Use Element of the Comprehensive Plan, including: 2 Page 439 of 1019 Page 3 Eden Ridge REZN 18-001 Policy 1.12.1 The City shall continue efforts to encourage a variety of housing choices by allowing a full range of residential densities to accommodate a diversity of housing choices including, single family, multi-family, manufactured and mobile dwellings and group homes. As already noted, most housing units built in the City during the last five years are multifamily rental dwellings. The proposed rezoning would support a single-family home subdivison. Policy 1.12.2 The City shall continue to maintain and improve the character of existing single-family and lower-density neighborhoods, by preventing conversions to higher densities, except when consistent with adjacent land uses, contributes to the implementation of adopted redevelopment plans, or furthers the City's affordable housing The proposed rezoning would eliminate a non-conforming use from a single-family neighborhood. The increase of the maximum density between the existing and proposed zoning district is only 0.5 du/acre, and the proposed zoning is consistent with zoning of the nearby areas south of the subject property. c. Land Use Pattern. Whether the proposed Future Land Use Map amendment (FLUM) and rezoning would be contrary to the established land use pattern, or would create an isolated zoning district or an isolated land use classification unrelated to adjacent and nearby classifications, or would constitute a grant of special privilege to an individual property owner as contrasted with the protection of the public welfare. This factor is not intended to exclude FLUM reclassifications and rezonings that would result in more desirable and sustainable growth for the community. The proposed rezoning will not be contrary to the established land use pattern, will not create an isolated district, nor will it constitute a grant of special privilege to the owner. The subject parcel and the parcel directly south of it are the only properties in the residential neighborhoods south of the Seacrest Scrub that that carry a zoning designation of R-1-AA. The requested designation of R-1-AA is consistent with zoning of the subdivisions south of the two parcels. If the request is approved, the parcel directly south of the subject parcel will remain the only property with the R-1-AA zoning designation within the area. Following good planning practices, staff encouraged the applicant to include both parcels in the rezoning application; however, the applicant's attempts to secure the participation of the abutting property owner failed. d. Sustainability. Whether the proposed Future Land Use Map amendment (FLUM) and rezoning would support the integration of a mix of land uses consistent with the 3 Page 440 of 1019 Page 4 Eden Ridge REZN 18-001 Smart Growth or sustainability initiatives, with an emphasis on 1) complementary land uses; 2) access to alternative modes of transportation, and 3) interconnectivity within the project and between adjacent properties. The proposed rezoning does not meet the main sustainability characteristics as listed above; however, residents in new single-family homes would have easy access to public transportation, with stops of the Palm Tran Bus Route 70 conveniently located on S. Seacrest Boulevard at Mission Hill Road and at SE 34th Avenue. e. Availability of Public Services /Infrastructure. All requests for Future Land Use Map amendments shall be reviewed for long-term capacity availability at the maximum intensity permitted under the requested land use classification. The request is for rezoning only. f. Compatibility. The application shall consider the following factors to determine compatibility.- (1) ompatibility.(1) Whether the proposed Future Land Use Map amendment (FLUM) and rezoning would be compatible with the current and future use of adjacent and nearby properties, or would negatively affect the property values of adjacent and nearby properties; and (2) Whether the proposed Future Land Use Map amendment (FLUM) and rezoning is of a scale which is reasonably related to the needs of the neighborhood and the City as a whole. The proposed rezoning would be compatible with the use of adjacent and nearby properties (see response to criterion "c," Land Use Pattern), and would not negatively affect the property values. The scale or the proposed rezoning is not significant enough to have impact on the needs of the neighborhood. g. Economic Development Impact Determination for Conventional Zonin_g Districts. For rezoning/FLUM amendments involving rezoning to a conventional zoning district, the review shall consider whether the proposal would further Economic Development Program, but also determine whether the proposal would.- (1) ould.(1) Represent a potential decrease in the possible intensity of development, given the uses permitted in the proposed land use category and/or zoning district; and (2) Represent a potential decrease in the number of uses with high probable economic development benefits. N/A. 4 Page 441 of 1019 Page 5 Eden Ridge REZN 18-001 g. Commercial and Industrial Land Supply. The review shall consider whether the proposed rezoning/FLUM amendment would reduce the amount of land available for commercial/industrial development. If such determination is made, the approval can be recommended under the following conditions.- (1) onditions.(1) The size, shape, and/or location of the property makes it unsuitable for commercial/industrial development; or (2) The proposed rezoning/FLUM amendment provides substantiated evidence of satisfying at least four of the Direct Economic Development Benefits listed in subparagraph "g"above, and (3) The proposed rezoning/FLUM amendment would result in comparable or higher employment numbers, building size and valuation than the potential of existing land use designation and/or rezoning. N/A h. Alternative Sites. Whether there are adequate sites elsewhere in the City for the proposed use in zoning districts where such use is already allowed. The City has little vacant land left; however, there are a number of R-1-A-zoned residential neighborhoods, especially north of Woolbright Road, which likely include vacant and/or for sale lots. These lots are, on average, small and involve multiple owners; it is thus challenging to assemble land for a bigger project. The subject property, if rezoned, is large enough to develop into an 8-lot subdivision. L Master Plan and Site Plan Compliance with Land Development Regulations. When master plan and site plan review are required pursuant to Section 2.D.1.e above, both shall comply with the requirements of the respective zoning district regulations of Chapter 3, Article 111 and the site development standards of Chapter 4. The proposed rezoning does not involve a master plan or a site plan. The subdivision plat will be reviewed at a later date. CONCLUSION/RECOMMENDATION As indicated herein, staff has reviewed the proposed rezoning and determined that it meets the rezoning criteria as defined by the Land Development Regulations, Chapter 2, Article II, Section 2.D.3, including consistency with the policies of the Comprehensive Plan. Therefore, staff recommends that the subject request be approved. S:\Planning\SHARED\WP\PROJECTS\Eden Ridge\Eden Ridge REZN 18-001\REIN 18-001 Eden Ridge Staff Report.doc 5 Page 442 of 1019 EXHIBIT A EDEN RIDGE LOCATION MAP I y ' 1, a t x missionHill + 5 �1 Eti M� W i } z .a SE 34th Ave ` �_, ,SE34th Ave - a - + f W r Lake Eden Dr SE u, - G N 0 3060 120 180 240 f 1019 EXHIBIT B EDEN RIDGE LOCATION MAP: REZONING yrrt rri 7 frrr + � k , t s #il ii t ty s t+rs t+ 14 r; + err s 1- c ;c r + s tri t rri Y iI rri 1 ' ' 11 )r it 1 ( l t 1/r i rji I J Soy l Ftff t { i{ 1 t �irtrki t; ! ktt srls'js't t _\ tr4i�fJ� +\ Star{t � i� Uk�ri 4t1F ) S ;i 11 t?ki r`+ J i(l )' rii ikt3l i. it !s k t i rrJ ' 7+rk� r+ Ss f}r 1 t #+ .. rt iii rk yJ+ s+\_' t r �i)?i pit rtttr it tr4...illi+ t r4 tts fSkk i{tiir' ri UJr. f { }£I trrfi s ) i{ 41s t1 lr f�its. s J)r + spr Jy +ils1r f t` _t ti ra t rir 14it'+ k+.....t rf pf+ + kJ rkitis}} + itr Jr U.+ t v1s +V rri }t i s! } s ;; It#+ s rs (t rii rks ;;i t t I� rli r 3 t+is 's kr(.°f +� I f r rS{rl S + rtr ci#sy s {' i r r ,r;Jt {i 7 1� rr 't Ji jk Jsr tr ! 1'¢{ r sly i Ir it } ( { i firs it 1 _ r + tr tIr f £f)f+ ti t sVr t 7 1 r s + '1+ t .t z u .A rtt f 1'+ iSrit rrf r it t 1 t + li s J sir+r ilii t t 7 r', rt+ i4r4 ir} itr tiri itrsfttrrtrr � + r If ltir r r rust'rr rk r r4kktl tsrt i ttrr i;;l�++f{ �sj 6 1 is Aitr i _it tip;rl ar 1 {!s� Ift71y rty;sr rt lr- i1+r t+J 2 t - i iy;lrtl +l sllsr�tf r 1 it s7 rJ ril \ ii i A !i t+il f r}i<�Isr lri { ' i'? sf �t it'ii �k 2jr 4 c i �,ir y. 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It ,+i it i r l ( I ) ilk F tft t(r t r i t lir{lrfy f s s s Sf�} r skill 1£y)i 7� ri it (r i SITE �(( l� ti rqI) £i ; { t t s t rift s ttsJrt� 11 i� It (tt t }ii. i s r r r r yi k yfi t{ s i s F' r- i!s ssst�sirsr!tJil r rt!1 tt 'i 1 }{i #t Os r I t} i�r tisk+rs 'is r i f r t i{rr ri�1 (t +l yrs+ i'+trsit?; at i s r {{ +{iii slit i 1 5 ' 'k k ss} r t r + f ttt'r 1> t( q iVi + t rtrij gfN r 4 Ofim- SE 34th Ail r%r s - i, t i f r t 7 d LEGEND N R1AA Single Family, 5.5 du/ac ,a R1A Single Family, 6 du/ac 0 PUD Planned Unit Development 037.575 150 225 300 M REC Recreation bY1019 j SCHEDA ktffitnNI1M4 @.SA5itl4 GM9Xa" k'�4.... ECOLOGICAL ASSOCIATES MEMORANDUM TO: Mr. Aldo Kosuch & Mr. Steve Newman 3479 South Secrst Blvd. Boynton Beach, FL 33435 a uilding _ ellsou et F Claus Hansen, MS Scheda Ecological Associates, Inc. E: 3479 Seacrest Blvd. Boynton Beach, FIL (Parcel Control # 08-43-46-04-00-000-3030) Gopher Tortoise Survey Memorandum Palm Beach County Florida Scheda Project o: 003799.20.0 DATE: February 17, 2017 Biologists from Scheda Ecological Associates, Inc. (Scheda) conducted a field review of 3479 Seacrest Blvd. Boynton Beach, Florida (Figure 1). The purpose of the field survey was to document the presence, number, and activity status of gopher tortoise ( opherus polyphe us) burrows within the above referenced parcel, totaling approximately ±2.4 acres, including approximately 25 feet outside of the parcel boundary. The following text includes a description of the gopher tortoise survey methodology, general habitat description, survey results, and recommendations. METHODOLOGY Prior to the field assessment, available mapping resources were consulted to locate areas of potential gopher tortoise habitat and included • 2013 true-color world imagery from SI; • National Resource Conservation Service (MRCS) soil surveys for Palm Beach County; • United States Fish and Wildlife Service (USFS) National Wetland Inventory ( I)data; and • 2011 Southwest Florida Water Management District (S ) Florida Land Use, Cover and Forms Classification System (FLFS). Biologists walked pedestrian transects through all potential gopher tortoise habitats within and the project boundaries in accordance with F C guidelines (FC 2015) on February 16, 2017. Areas surveyed included all upland areas deemed potential gopher tortoise habitat. The transects covered 100% of these areas. If a burrow was identified, its location was recorded using a Global Positioning System (GPS) capable of sub- meter accuracy. Per FWC guidelines, all documented burrows were classified as either Potentially Occupied Burrows (POB) or Abandoned Burrows ( )and marked with flagging tape or pin flags. Page 445 of 1019 Mr. Aldo Kosuch February 17, 2017 Page 2 of 3 General Habitat Description Existing land use/land cover was reviewed within the project ROW and a 25-foot buffer around the ROW. The 2011 FLUCFCS Geographic Information System (GIS) data layer provided by the SFWMD was utilized to determine land use / land cover within the survey area. The most prevalent land use / land cover categories are Sand Pine (FLUCFCS 4130 - 53%), and Residential, Medium Density - Fixed Single Family (FLUCFCS 1210 -47%). These categories account for 100% of the land use/ land cover categories in the survey area. TORTOISEGOPHER A total of 25 gopher tortoise burrows were documented within the project boundary. (Figure 2): 24 POBs and one (1) abandoned burrow. Incidental Listed Species Observations No other state or federally listed species were observed within the project boundary during this gopher tortoise field survey. However, Seacrest Scrub Natural Area which consists largely of scrub and scrubby flatwoods natural communities occurs adjacent to the project boundary, to the north and east. These communities, can be considered high-quality within the context of urbanized southeastern Florida. Eleven plant species recorded at the natural area have been listed by at least one of the following: United States Department of the Interior, Fish and Wildlife Service (USFWS); Florida Department of Agriculture and Consumer Services (FDACS); and FNAI. A more thorough listed species survey for the eleven plants listed in Seacrest Scrub Natural is recommended for the project area, not included in this scope. RECOMMENDATIONS An FWC gopher tortoise relocation permit is required for any site preparation activity for development that disturbs the ground or herbaceous vegetation and impacts gopher tortoises or their burrows. Impact is further defined by the FWC as any non-exempt activity within 25 feet of a POB. Based on our analysis, 24 POBs may be impacted due to proposed construction. If construction is to proceed, an FWC Conservation Permit will be required. Page 446 of 1019 Mr. Aldo osuch February 17, 2017 Page 3 of 3 Should you have any questions, I can be reached by phone at 561-865-7749, or by email at chansenpscheda.com Sincerely, SCHEDA ECOLOGICAL ASSOCIATES, INC. CLAUS HANSEN, M.S. Environmental Scientist REFERENCE Florida Fish and Wildlife Conservation Commission. 2015. Gopher Tortoise Permitting Guidelines: Gopherus Polyphemus April 2008 (Revised January 2017). Management Plan for Seacrest Scrub Natural Area. 2002. Palm each County Department of Environmental Resources Management. 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PUBLIC HEARING 12/19/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/19/2017 REQUESTED ACTION BY COMMISSION: PROPOSED ORDINANCE NO. 17-036 - SECOND READING -Approve Ocean Breeze East Rezoning (REZN 18-002) from MU-1_2 (Mixed Use–Low Intensity 2 District) to MU-2 (Mixed Use 2 District) to support the conveyance of CRA-owned land for a mixed-use development on 4.39 acres in the Heart of Boynton District. Applicant: City-initiated. EXPLANATION OF REQUEST: The subject property, provisionally referred to as Ocean Breeze East, consists of two (2) Boynton Beach CRA-owned parcels in the Heart of Boynton District as designated by the CRA Community Redevelopment Plan. The subject request is city-initiated, consistent with the provisions of the Land Development Regulations (LDRs). Since 2015, the LDRs have allowed the City to proactively initiate and process future land use reclassifications and rezonings to planned zoning districts for selected sites—if recommended by a significant planning document(s)—without a concurrent review of a master plan. The request meets this condition as it will implement the recommendation of the CRA Plan. The request represents the continuation of"house cleaning" tasks following major changes to the City's future land use (FLU)/zoning structure as part of the implementation of the CRA Plan. The "new" FLU structure was adopted into the Comprehensive Plan on July 18, 2017 and is now reflected in the amended FLU map, with the subject property classified MXM, Mixed Use Medium future land use. The FLU/zoning structure was codified on September 19, 2017; the "new" zoning districts include MU-2 (Mixed Use 2). The proposed MU-2 zoning district, otherwise essentially the same district as MU-L2, nevertheless allows for a higher maximum density than the existing designation (40 versus 30 dwelling units/acre). Since the new zoning structure does not include a district with the same density cap, MU-1_2 is the appropriate choice, consistent with the recommendations of the CRA Plan. The Planning and Development Board, at the meeting held on November 28, 2017, recommended approval of the subject application. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? No significant impact on City services or programs, however, depending on the type of project, the developer will have to coordinate the required water, sewer and stormwater improvements with the Utilities Department. FISCAL IMPACT: The future project will contribute to the City's tax base. ALTERNATIVES: None recommended. STRATEGIC PLAN: Page 450 of 1019 STRATEGIC PLAN APPLICATION: N/A CLIMATE ACTION: CLIMATE ACTION DISCUSSION: N/A Is this a grant? Grant Amount: ATTACHMENTS: Type Description D Staff Report Staff report D Exhibit Location Map Aerial D Exhibit Location Map ® rezoning Page 451 of 1019 DEVELOPMENT DEPARTMENT PLANNING AND ZONING DIVISION MEMORANDUM NO. PZ 17-061 STAFF REPORT TO: Chair and Members Planning and Development Board THRU: Michael Rumpf Planning and Zoning Director FROM: Hanna Matras, Senior Planner DATE: October 31, 2017 PROJECT: Ocean Breeze East REZN 18-002 REQUEST: Approve Ocean Breeze East Rezoning (REZN 18-002) from MU-L2 (Mixed Use—Low Intensity 2 District) to MU-2 (Mixed Use 2 District) to support the conveyance of CRA-owned land for a mixed-use development on 4.39 acres in the Heart of Boynton District. Applicant: City-initiated. PROJECT DESCRIPTION Property Owner: Boynton Beach CRA Applicant: City-initiated Location: East side of N. Seacrest Boulevard, south of NE 7th Avenue (Exhibit "A") Existing Land Use/ Zoning: Mixed Use Medium (MXM))/ MU-L2 (Mixed Use-Low Intensity 2 District) Proposed Land Use/ Zoning: Mixed Use Medium (MXM))/ MU-2 (Mixed Use 2 District) Acreage: +/- 4.39 acres Page 452 of 1019 Page 2 Ocean Breeze East REZN 18-002 Adjacent Uses: North: Right-of-way for NE 7t" Avenue; farther north one developed and one vacant property of the Church of God, and on the northwest, two vacant parcels; all the above properties classified Medium Density Residential (MeDR) and zoned R-2 (Single-and Two-Family Residential District); South: Developed multifamily homes, classified Medium Density Residential (MeDR) and zoned R-3, Multifamily Residential District; further south, right-of-way for NE 6th Avenue; East: Right-of-way for NE 1st street; farther east developed single-family homes, classified Medium Density Residential (MeDR) and zoned R-2 (Single-and Two-Family Residential District); West: Right-of-way for North Seacrest Boulevard, farther west single-family homes (Ocean Breeze West) classified Medium Density Residential (MeDR) and zoned R-3, Multifamily Residential District; on the northwest corner of NW 6th Avenue and North Seacrest Boulevard, a developed single-family home classified Low Density Residential (LDR) and zoned R-1 (Single-Family Residential District). BACKGROUND AND PROCESS The subject property, provisionally referred to as Ocean Breeze East, consists of two (2) Boynton Beach CRA-owned parcels in the Heart of Boynton District as designated by the 2016 CRA Community Redevelopment Plan (the CRA Plan). The site is an eastern portion of the former Boynton Terrace Apartments, a multifamily affordable housing project built in 1983 on both sides of Seacrest Boulevard and damaged by hurricanes in 2006. The 21 single-family home Ocean Breeze West development was recently completed on the western side of the Boulevard. The subject request is city-initiated, consistent with the procedural provisions of the Land Development Regulations (LDRs). Since 2015, LDRs allow the City to proactively initiate and process future land use reclassification and rezoning to planned zoning districts for selected sites—if recommended by a significant planning document(s)— without a concurrent review of a master plan. The request meets the latter condition as it will implement the recommendation of the CRA Plan. It explicitly meets criterion "b"—consistency with redevelopment plans—of the criteria for review of Comprehensive Plan Map amendments and rezonings listed in the LDR, Chapter 2, Article II. Meeting criterion "b" is the minimum requirement for city- initiated applications. Lastly, the request represents the continuation of "house cleaning" tasks following major changes to the City's future land use/zoning structure as part of the implementation of 2 Page 453 of 1019 Page 3 Ocean Breeze East REZN 18-002 the CRA Plan. EXPLANATION This request, if approved, would constitute the final action to bring the property in line with the Plan's recommendations. The previous actions executing the said recommendations and affecting the property included: • The July 18, 2017 adoption by the City Commission of the Comprehensive Plan text/ Future Land Use (FLU) map amendment package which implemented the modified FLU structure recommended by the CRA Plan. The package included the FLU amendment reclassifying the subject property from its previous Mixed Use category, which the Plan eliminated, to the new Mixed Use Medium category, per the area- specific FLU recommendations of the Plan. • The subsequent adoption, on September 19, 2017, of amendments to the Land Development Regulations (LDRs), codifying the new structure of the FLU categories and implementing the corresponding changes to zoning designations as recommended by the CRA Plan. The changes included reconfiguration of the FLU classification/zoning district scheme, establishment of new districts, redefining the maximum densities of some districts and minor changes to the districts' titles for consistency within the system. One of the new districts is the MU-2 (Mixed Use 2) District, requested for and now available for the subject property. The property's Mixed Use Medium future land use classification allows a maximum density of 50 dwelling units/acre; its two corresponding zoning designations, MU-2 and MU-3, have the respective maximum densities of 40 and 50 dwelling units/acre. The subject property's MU-L2 current zoning—with a maximum density of 30 dwelling units per acre—is part of the "old" structure and as such will be phased out. In addition to the Ocean Breeze East parcel, a few other properties which carry the MU-L2 designation will be subject to rezoning through the same process in the nearest future. The proposed MU-2 zoning district, otherwise essentially the same district as MU-L2, nevertheless allows for a significantly higher maximum density than the existing designation (40 versus 30 dwelling units/acre). Since the new zoning structure does not include a district with the same density cap, MU-L2 is the appropriate choice, consistent with the recommendations of the CRA Plan. CONCLUSION/RECOMMENDATION As indicated herein, the proposed rezoning finalizes the implementation of the recommendation of the CRA Community redevelopment Plan for the Ocean Breeze property. Therefore, staff recommends that the subject request be approved. 3 Page 454 of 1019 Page 4 Ocean Breeze East REZN 18-002 S:\Planning\SHARED\WP\PROJECTS\Ocean Breeze East\Ocean Breeze East REZN 18-002\REZN 18-002 Ocean Breeze East Staff Report.doc 4 Page 455 of 1019 EXHIBIT A OCEAN BREEZE EAST LOCATION MAP M1` t �$,11 tsF�t A+nu ni h � NE48t I � t ii } r Fr z r 1�Ft� W lD' ;0 i tr i� Alij }} IW M at r r� r } F t( Fs(rFsP) 4i}Fjrstit tEF 'ti �Fv F�S.it r - ` NW 6th�p►ve IF I 4! F.. t N E 5th Z r tS� stl� � 1 xt t N y , I N - 4 o zs so � nodFsoQt 1019 EXHIBIT B OCEAN BREEZE EAST LOCATION MAP:REZONING -NE-8th-Ave s� NW 8th Ave ky {fi y 1 T y� T e N NE 7th Ave Z4N �tc. h E q IkQ 00 M d z NW-6th-Ave NE-6th-Ave G ' [LEGEND NE-5th-Ave R1A Single Family, 6 du/ac R1 Single Family, 7.7 du/ac R2 Duplex, 10 du/ac R3 Multi Family, 11 du/ac MU-2 Mixed Use 2, 40 du/ac PU Public Usage NVy 5th '4vle Downtown TOD District Boundary y N N - 4 0 25 50 1n�50dF2�OQt 9.C. PUBLIC HEARING 12/19/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/19/2017 REQUESTED ACTION BY COMMISSION: Approve Soleil Early Learning Academy Conditional Use and Major Site Plan Modification (COUS 18-001 / MSPM 18-001)for the conversion of a one-story, 2,659 square foot office building to a day care facility including related site improvements, located at 201 SW 23rd Avenue/ Golf Road in the C-1 (Office Professional) zoning district. Applicant Cristine Thibodeau. EXPLANATION OF REQUEST: Cristine Thibodeau is seeking Conditional Use/ Major Site Plan Modification approval for the conversion of a one-story, 2,659 square foot office building to a day care facility for up to 43 children and related site improvements. The project consists of primarily interior renovations, with some improvements to landscaping and the addition of outdoor play apparatus. The site was last used as a counseling office, and before that it housed another day care operation (Miss Little's School) for many years. The property was recently re- landscaped as part of a Minor Site Plan Modification for the previous counseling office certificate of occupancy. The day care use is generally compatible with commercial uses adjacent to the site and with the abutting residential properties, with the buffering associated with the existing six(6) foot tall buffer wall and landscaping furthering the compatibility. The building would retain the outward appearance, with the same colors. Day care facilities are allowed as conditional uses in the C-1 Zoning District. Conditional use approval includes staff review, review by the Planning & Development Board and final review by the City Commission. Staff recommends that the subject request be approved. The Planning & Development Board at their November 28, 2017 meeting recommended approval of the request. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? N/A FISCAL IMPACT: The overall economic effects of the proposed use on adjacent and nearby properties, and the City as a whole will be negligible, other than the associated permit fees and certificate of use fees. ALTERNATIVES: None recommended. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: N/A CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: N/A Page 458 of 1019 Is this a grant? No Grant Amount: ATTACHMENTS: Type Description D Staff Report Staff Report D Location Map Location Map D Drawings Site Plan D Drawings Floor Plan D Drawings Landscape Plan D Drawings Building Elevations D Letter Applicant's Justifications D Conditions of Approval Conditions of Approval D Development Order Development Order Page 459 of 1019 DEVELOPMENT DEPARTMENT PLANNING AND ZONING DIVISION MEMORANDUM NO. PZ 17-064 STAFF REPORT TO: Chair and Members Planning and Development Board and City Commission THRU: Michael Rumpf Planning and Zoning Director FROM: Ed Breese Principal Planner DATE: November 14, 2017 PROJECT NAME/NO: Soleil Early Learning Academy (COUS 18-001 / MSPM 18-001) REQUEST: Conditional Use and Major Site Plan Modification approval for the conversion of a one-story, 2,659 square foot counseling center office building to a day care facility and related site improvements, located in the C-1 (Office Professional) zoning district. PROJECT DESCRIPTION Property Owner: Sami Dagher Agent Cristine Thibodeau Location: 201 SW 231 Avenue / Golf Road (see Exhibit "A") Existing Land Use/Zoning: OC (Office Commercial) / C-1 (Office Professional) Proposed Land Use/Zoning: No change proposed Proposed Uses: Day care facility Acreage: 16,349 square feet/ 0.375-acre Adjacent Uses: North: Existing townhouse development (Ridge Point Woods Villas) with a Medium Density Residential (MeDR) future land use classification, and zoned Planned Unit Development (PUD); South: Right-of-way for SW 231 Avenue / Golf Road and farther south developed single family residences, with a Low Density Residential (LDR) future land use classification, and zoned Single- Family Residential (R-1-AA); Page 460 of 1019 Soleil Early Learning Academy Staff Report COLIS 18-001 /MSPM 18-001 Page 2 East: Existing medical office (The Outpatient Center of Boynton Beach), with an Office Commercial (OC) future land use classification, and zoned Office Professional (C-1); and West: Existing townhouse development (Ridge Point Woods Villas) with a Medium Density Residential (MeDR) future land use classification, and zoned Planned Unit Development (PUD). PROPERTY OWNER NOTIFICATION Owners of properties within 400 feet of the subject project were mailed a notice of this request and its respective hearing dates. The applicant has certified that signage is posted and notices mailed in accordance with Ordinance No. 04-007. BACKGROUND/ PROPOSAL Cristine Thibodeau is seeking Conditional Use / Major Site Plan Modification approval for the conversion of a one-story, 2,659 square foot office building to a day care facility for up to 43 children and related site improvements. The project consists of primarily interior renovations, with some improvements to landscaping and the addition of a outdoor play apparatus (see Exhibit "B"). As described in the Use Matrix of the Land Development Regulations (LDR), the day care is a "Conditional Use" within the C-1 (Office Professional) zoning district, and therefore requires Conditional Use approval, as well as Major Site Plan Modification approval for the exterior improvements. The site was last used as a counseling office and before that it housed another day care operation (Miss Little's School) for many years. STANDARDS FOR EVALUATING CONDITIONAL USES AND ANALYSIS Section 11.2.D of the Land Development Regulations contains the following standards to which conditional uses are required to conform. Following each of these standards is the Planning and Zoning Division's evaluation of the application as it pertains to each of the standards. In addition, the applicant has submitted a separate detailed justification statement that addresses each of these standards (see Exhibit "C" —Justification Statement). The Planning & Development Board and City Commission shall consider only such conditional uses as are authorized under the terms of these zoning regulations and, in connection therewith, may grant conditional uses absolutely or conditioned upon adherence to conditions of approval including, but not limited to, the dedication of property for streets, alleys, recreation space and sidewalks, as shall be determined necessary for the protection of the surrounding area and the citizens' general welfare, or deny conditional uses when not in harmony with the intent and purpose of this section. In evaluating an application for conditional use approval, the Board and Commission shall consider the effect of the proposed use on the general health, safety and welfare of the community and make written findings certifying that satisfactory provisions have been made concerning the following standards, where applicable: 1. Ingress and egress to the subject property and proposed structures thereon, with particular reference to automobile and pedestrian safety and convenience, traffic flow and control, and access in case of fire or catastrophe. Page 461 of 1019 Soleil Early Learning Academy Staff Report COLIS 18-001 /MSPM 18-001 Page 3 There are no proposed changes to the existing ingress and egress for the site, which currently provides one (1) point of ingress/egress to the proposed day care. The entrance driveway is from SW 1St Street, a short stub street extending the depth of the property from SW 23rd Avenue / Golf Road. The site currently shares the SW 1St Street access with the abutting medical office to the east (The Outpatient Center of Boynton Beach). Both the Fire Department and the Waste Removal Division reviewed access to the property and were satisfied. 2. Off-street parking and loading areas where required, with particular attention to the items in standard#1 above, and the economic, glare, noise, and odor effects the conditional use will have on adjacent and nearby properties, and the city as a whole. The minimum parking required for day care uses is calculated at one (1) parking space per 300 square feet of gross floor area. Required parking is calculated to be nine (9) spaces total, based on the 2,659 square foot building. The site plan depicts nine (9) parking spaces immediately in front of the building. Child pick-up and drop-off will be sporadic through the morning and afternoon hours, as opposed to a school, which has set start and ending times. The operator envisions hours of operation beginning at 7 AM and closing at 6 PM Monday through Friday, with limited, on-demand after care until 7 PM and potentially some Saturday hours. Per Health Department requirements, parents are required to park and walk their child into the facility to sign them in and out, so there is no stacking of vehicles associated with a pick-up or drop-off line that typically occurs at public/private grade schools. The day care operator indicates that the property owner owns property diagonally across the street, which could be used by staff, should the need arise. The existing off-street parking should not generate any more noise or glare than any of the previous businesses operating from the site. Lastly, the outdoor play area at the rear of the building will be surrounded by a six (6) foot tall wall with landscape material to help reduce noise impacts on the nearest residential structures. 3. Refuse and service areas, with particular reference to the items in standards 1 and 2 above. The applicant indicates in their justification statement that they intend to utilize a couple rollout containers for trash purposes, which would be stored behind the opaque fence. Trash would be removed on a standard schedule and solid waste is not anticipated to increase significantly as a result of this application. The Waste Removal Division has reviewed this proposal and is satisfied. 4. Utilities, with reference to locations, availability, and compatibility. The City of Boynton Beach Utility Department currently serves the site, and utilities would continue to be available and provided, consistent with Comprehensive Plan policies and City regulations. No additional impacts are anticipated with this application. 5. Screening, buffering and landscaping with reference to type, dimensions, and character. The property was recently re-landscaped as part of a Minor Site Plan Modification for the previous counseling office certificate of occupancy. The Landscape Plan (Sheet L-1) depicts the landscape plantings along the west and north sides of the property where the outdoor play area and six (6) foot wall exists. Existing landscape material includes Dahoon Holly, Gumbo Limbo, Slash Pines and Pink Tabebuia trees, Sabal and Montgomery palms, Cocoplum, Florida Privet, Schefflera, Thryallis, Wax Jasmine and Firebush shrubs. The Page 462 of 1019 Soleil Early Learning Academy Staff Report COLIS 18-001 /MSPM 18-001 Page 4 applicant further notes the existance of mature landscaping on both sides of the wall. 6. Signs, and proposed exterior lighting, with reference to glare, traffic safety, economic effect, and compatibility and harmony with adjacent and nearby properties. This is an existing/developed site including site lighting; no additional lighting is proposed. Relative to signage for the project, the applicant indicates that they are not proposing a monument sign at this time, only wall signage, which has not yet been designed. Any wall signage will be reviewed for compatibility and compliance with the City's sign code at time of permitting. 7. Required setbacks and other open spaces. The existing building meets or exceeds the minimum setback requirements of the C-1 zoning district, other than the existing non-conforming side setback to the north, partially mitigated by the six (6) foot tall buffer wall. No building additions are proposed with this application. Minimum setbacks are as follows: front (east) required 30' — 37.17' provided; rear (west) required 30' — provided 45; side (north) required 30' — provided 9.33"; and side corner (south, abutting SW 23rd Avenue /Golf Road) required 10' — provided 33.5'. 8. General compatibility with adjacent properties, and other property in the zoning district. The day care use is generally compatible with commercial uses adjacent to the site and with the abutting residential properties, with the existing buffering furthering the compatibility. The building would retain the outward appearance, with the same colors. 9. Height of building and structures, with reference to compatibility and harmony with adjacent and nearby properties, and the city as a whole. The day care is locating in an existing structure, with the ridgeline of the roof at approximately 13 feet in height, which is compatible with the structures on adjacent properties, and less than the maximum allowable height of 30' in the C-1 zoning district. 10. Economic effects on adjacent and nearby properties, and the city as a whole. The applicant indicates within their justification statement "the proposed use shouldn't have a negative impact on the surrounding neighbors". The overall economic effects of the proposed use on adjacent and nearby properties, and the City as a whole will be negligible, other than the associated permit fees and certificate of use fees. The applicant further notes the proposed use should assist with the childcare demand in the area. 11. Conformance to the standards and requirements, which apply to site plans, as set forth in Part lll, Chapter 4. Site Plan Review, of the City's Land Development Regulations. Relative to the City's water and sewer concurrency review, the City's water capacity, as increased through the purchase of up to 5 million gallons of potable water per day from Palm Beach County Utilities, would meet the projected potable water for this project. Sufficient sanitary sewer and wastewater treatment capacity is also currently available to serve the project. Solid Waste disposal capacity has been evidenced through the issuance of a certificate of availability by Palm Beach County Solid Waste Authority. Staff reviewed the site plan and determined that current staffing levels would be sufficient to meet the Page 463 of 1019 Soleil Early Learning Academy Staff Report COLIS 18-001 /MSPM 18-001 Page 5 expected demand for services. Conceptual drainage information was provided for the City's review. The Engineering Division has found the conceptual information to be adequate. With incorporation of staff comments noted within Exhibit "D" — Conditions of Approval, the proposed project would comply with the requirements of applicable sections of city code and Land Development Regulations. 12. Compliance with, and abatement of nuisances and hazards in accordance with, the performance standards of Chapter 2, Section 4.N. of the City's Land Development Regulations and conformance to the City of Boynton Beach Noise Control Ordinance. This section of the regulations is intended to ensure land use compatibility through the review of conditional uses for potential external impacts including noise; vibrations; particulate matter; odor; toxic matter; fire and explosions; heat, humidity and glare; waste; and electromagnetic interference. The proposed project would not create smoke, odors, fumes, vibration, or toxic matter that would negatively impact the neighboring properties. As noted above, with the buffer wall and intervening landscaping, noise associated with operation should not be any more impactful than when the site previously operated as a day care business. With incorporation of all conditions and staff recommendations contained herein, the proposed use would exist in a manner that is in compliance with the above- referenced codes and ordinances of the City of Boynton Beach. RECOMMENDATION Based on the information contained herein, compliance with development regulations and conditional use standards, staff recommends APPROVAL of this request for conditional use and major site plan modification, subject to satisfying all conditions of approval recommended by staff as contained in Exhibit "D" — Conditions of Approval. Any additional conditions of approval recommended by the Board and required by the City Commission will be placed in Exhibit "D" accordingly. Furthermore, pursuant to Chapter 2, Article II, Section 2.0 Conditional Uses, a time limit is to be set within which the proposed business shall begin operations. Staff recommends that a period of 18 months be allowed to receive the necessary approvals. S:\Planning\SHARED\WP\PROJECTS\Soleil Early Learning Academy\COUS 18-001 MSPM 18-001\Staff Report.doc Page 464 of 1019 EXHIBIT A LOCATION MAP , s F � 1u ,r 1 t i,1s 31, fttt s _ - ty is f a t � I a d r slt'111��i i s � j''t�1Js t�M1 N 0 1020 40Pa e q5 of A4 X3NNV':dO 7cl!401:i 'HOV3G NOINJ,OG xc^,cirosUx 3n Hz:)VEG w-vll=i.LGAM EnNEW�l PleZ 77G[OZ o co iNno:D 3�NVH:DX= 7-lS9Z 9MZ ON N3 NISX\G 17NOIS9�3o&d vloj�J0'li SC4 1�214)frl ,r G7ZHi :aiai no<r:nG lNt/Nqi 1,7' 9d a4 r 54 �W ;s'z & /w Af ,/,�,�........... T E Rk, i5 'HG2G NOINIOG 'Hl�xlv� =-nN�AV-PJi�Z MS 10� iNno::)2-wHoxE v-i��ez 919G�ON�i23NION-�117NOqgg�� V] 8c4 01� wlvll=�192M SUA � o -77 rvry H T: wms mw -p do < 0 0 Z5 ........... L, 4 Al os nv mo vsi 41 2, mx Lf T F4 ffi Ell X3NNV':dO 7cl!401:i 'HOV39 NOINJ,OG xc^,cirosUx 3n Hz:)VEG w-vll=i.LGAM EnNEW�l PleZ 77G[OZ o co iNno:D 3-�NVH:DX= 7-lS9Z 9MZ ON N��NISX\G 17NOISS�io&�vloj�40'1� SC4 1�214)frl ,r G7ZHi :aiai no<r:nG lNt/Nqi 1,7' xx� < & E , > \ 04 s' mem ,N�— LLGL-IVO-il;'G XaNN'V'=60 H�V39 NO.LN-,OG HO739 WIV,=i 19311 11N3^7'-PISZ: (ITS 10Z 3SINVH0X3 V-ICSZ 17 W-KZON NaaXrNa vojPJc% ;Noy inocmrG iNVN:;i 7' b- ............................. z o 0 `rte <> , P > Li w Jt It -i UJII z < 0 zLd �. w6j < I IL j L X LE w w wLLIP ... ................... FEW r. > Ld LLJ CD X IL Exhibit C Cristine Thibodeau Soleil Early Learning Academy Conditional Use application, Land Development regulations Questions#1-13 1. Proposed use does not create need to change Ingres and egress. 2. We are not proposing changes too street parking. 3. We are proposing to use roll out garbage bins and store them behind a 6ft privacy fence. 4. No new utilities are required. 5. The site already has existing mature landscaping. Landscaping will not be added. 6. No signs are being added,only a building business sign. Building sign information will be indicated on plans. 7. This is an existing building, required set backs are met 8. It is a use allowed by conditional use in that zoning district.The property has a 6ft masonry wall along the landscaping. 9. Existing structure with compatible surrounding development. 10. The proposed use shouldn't have a negative impact on the surrounding neighbors and will assist with the childcare demand. 11. N/A 12. The property is in compliance with the abatement of nuisances and hazards.The property has a 6ft masonry wall surrounding the property and an abundance of landscaping. 13. N/A Page 470 of 1019 EXHIBIT "D" Conditions of Approval Project Name: Soleil Early Learning Academy File number: MSPM 18-001 / COUS 18-001 Reference: 31d review plans identified as a New Site Plan with a November 16, 2017 Planning and Zoning Department date stamp marking. DEPARTMENTS INCLUDE REJECT ENGINEERING / PUBLIC WORKS / FORESTRY/ UTILITIES Comments: None, all previous comments addressed at DART Meeting. FIRE Comments: 1. Per the FFPC, a fire alarm will be required 101 16.3.4. X POLICE Comments: None, all previous comments addressed at DART Meeting. X BUILDING DIVISION Comments: 2. Please note that changes or revisions to these plans may generate additional comments. Acceptance of these plans during the DART X (Development Application Review Team) process does not ensure that additional comments may not be generated by the Commission and at permit review. 3. 402 ACCESSIBLE ROUTES 402.1 General. Accessible routes shall X comply with 402. Please demonstrate compliance. 4. Comments provided are to assist with site conditional challenges. This is NOT a Plan Review nor shall it be construed to comply with X the Florida Building Code. A complete set of plans will be required at time of permit application submittal. A complete Plan Review by all departments will be performed at that time. 5. Pursuant to approval by the City Commission and all other outside agencies, the plans for this project must be submitted to the Building X Division for review at the time of permit application submittal. The plans must incorporate all the conditions of approval as listed in the development order and approved by the City Commission. Page 471 of 1019 Soleil Early Learning Academy (MSPM 18-001/COUS 18-001) Conditions of Approval Page 2 of 2 DEPARTMENTS INCLUDE REJECT PARKS AND RECREATION Comments: None PLANNING AND ZONING Comments: 6. It is the applicant's responsibility to ensure that the application requests are publicly advertised in accordance with Ordinance 04- 007 and Ordinance 05-004 and an affidavit provided to the City X Clerk. 7. Plans depict the use of white vinyl or wood fence at the perimeter of the site. Perimeter fence is required to be decorative in nature, therefore remove any note referring to wood and utilize the vinyl X fence. 8. Applicants who wish to utilize City electronic media equipment for recommended PowerPoint presentations at the public hearings must notify the project manager in Planning and Zoning and submit a CD X of the presentation at least one week prior to the scheduled meeting. COMMUNITY REDEVELOPMENT AGENCY Comments: N/A PLANNING & DEVELOPMENT BOARD CONDITIONS Comments: None. X CITY COMMISSION CONDITIONS Comments: To be determined. S:\Planning\SHARED\WP\PROJECTS\Soleil Early Learning Academy\MSPM 18-001/COUS 18-001\COA post P&D.doc Page 472 of 1019 DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: Soleil Early Learning Academy (COUS 18-001 / MSPM 18-001) APPLICANT: Cristine Thibodeau APPLICANT'S ADDRESS: 2702 SW 8th Street, Boynton Beach, FL 33435 DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: December 19, 2017 APPROVAL SOUGHT: Conditional Use and Major Site Plan Modification (COUS 18-001 / MSPM 18- 001) approval for the conversion of a one-story, 2,659 square foot counseling center office building to a day care facility and related site improvements, located at 201 SW 23rd Avenue / Golf Road in the C-1 (Office Professional) zoning district. LOCATION OF PROPERTY: 201 SW 23rd Avenue/ Golf Road DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO. THIS MATTER was presented to the City Commission of the City of Boynton Beach, Florida on the date of hearing stated above. The City Commission having considered the approval sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: 1. Application for the approval sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. 2. The Applicant _ HAS HAS NOT established by substantial competent evidence a basis for the approval requested. 3. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "D" with notation "Included." 4. The Applicant's request is hereby _ GRANTED subject to the conditions referenced in paragraph 3 above. DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. 6. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other: DATED: City Clerk S:\Planning\SHARED\WP\PROJECTS\Soleil Early Learning Academy\COUS 18-001/MSPM 18-001\DO.doc Page 473 of 1019 9.D. PUBLIC HEARING 12/19/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/19/2017 REQUESTED ACTION BY COMMISSION: Approve High Ridge Country Club Major Site Plan Modification (MSPM 17-009) to construct a new one- story, 54,500 square foot clubhouse building, gatehouse, and related site improvements, at 2400 Hypoluxo Road in the Recreation (REC) zoning district. Applicant: Donaldson Hearing, Cotleur& Hearing EXPLANATION OF REQUEST: Donaldson Hearing of Cotleur& Hearing, representing High Ridge Country Club, Inc., is proposing to construct a new one-story, 54,500 square foot clubhouse building and related site improvements. The existing clubhouse structure will be demolished upon completion of the new one. The placement of the clubhouse complies with the minimum setbacks of the REC zoning district, being located approximately 1,500 feet south of Hypoluxo Road, completely hidden from view on the 174-acre site, at the northern edge of the 18-hole private golf course. The proposed clubhouse floor plan indicates the building will contain a pro shop, locker rooms, card rooms, lounge, grill, library, ballroom, kitchen, and fitness room. The elevation drawings indicate the building is designed as a one (1)-story structure with a typical roof height of approximately 26 feet, including a cupola in the center of the structure at 45 feet in height, in compliance with the 45 foot maximum height allowed in the REC zoning district. According to the applicant, the design of the proposed building is "Island Classical" vernacular. Staff recommends that the subject request be approved. The Planning & Development Board reviewed the request at their November 28, 2017 meeting and recommended approval, with the addition of a Condition of Approval that the applicant install, as part of the site improvements, additional landscaping along the west perimeter of the golf course maintenance yard to provide visual screening, within a one-year growth period, for the benefit of the residents across the LW DD E-4 Canal. Representatives for the project indicated that the existing landscaping had been damaged by the recent hurricane and replacement landscaping had been planted. A commitment was made to consider additional plantings that would speed up the time needed to achieve the intended buffering. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? N/A FISCAL IMPACT: Collection of fees associated with the permit costs. ALTERNATIVES: None recommended. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: N/A CLIMATE ACTION: No Page 474 of 1019 CLIMATE ACTION DISCUSSION: N/A Is this a grant? No Grant Amount: ATTACHMENTS: Type Description D Staff Report Staff Report D Location Map Location Map D Drawings Cover Sheet D Drawings Survey Sheets D Drawings Site Plan 1 D Drawings Site Plan 2 D Drawings Landscape Plan 1 D Drawings Landscape Plan 2 D Drawings Landscape Plan 3 D Drawings Landscape Plan 4 D Drawings Tree Management Plan 1 D Drawings Tree Management Plan 2 D Drawings Civil Plan 1 D Drawings Civil Plan 2 D Drawings Civil Plan 3 D Drawings Floor Plan D Drawings Building Elevations D Conditions of Approval Conditions of Approval D Development Order Development Order Page 475 of 1019 DEVELOPMENT DEPARTMENT PLANNING AND ZONING DIVISION MEMORANDUM NO. PZ 17-063 STAFF REPORT TO: Chair and Members Planning and Development Board and City Commission THRU: Michael Rumpf Planning and Zoning Director FROM: Ed Breese Principal Planner DATE: November 7, 2017 PROJECT NAME/NO: High Ridge Country Club (MSPM 17-009) REQUEST: Major Site Plan Modification PROJECT DESCRIPTION Property Owner: High Ridge Country Club, Inc. Applicant: Donaldson Hearing, Cotleur& Hearing Location: 2400 Hypoluxo Road (see Exhibit "A"— Location Map) Existing Land Use: Recreational (R) Existing Zoning: Recreation (REC) Proposed Land Use: No change proposed Proposed Zoning: No change proposed Proposed Use: Request major site plan modification approval to construct a new one-story, 54,500 square foot clubhouse building, gatehouse, and related site improvements. Acreage: 174-acres Adjacent Uses: North: Right-of-way of Hypoluxo Road, and farther north single-family and commercial structures located within Unincorporated Palm Beach County; South: Vacant land with a Low Density Residential (LDR) future land use classification, and zoned Single-Family Residential (R1-AA) , also owned by High Ridge Country Club, Inc., and farther south right-of-way of Miner Road; East: Vacant land with a Low Density Residential (LDR) future land use classification, Page 476 of 1019 Staff Report—High Ridge Country Club (MSPM 17-009) Memorandum No PZ 17-063 Page 2 and zoned Single-Family Residential (R1-AA), also owned By High Ridge Country Club, Inc. Then, farther to the southeast developed residential properties and to the northeast an independent and assisted living complex, with a High Density Residential (HDR) future land use classification, and zoned Planned Unit Development (PUD); and West: Right-of-way of the Lake Worth Drainage District (LWDD E-4) Canal, and farther west are developed single-family residential and commercial properties within Unincorporated Palm Beach County. Site Details: The 174-acre site was developed as a private golf course/country club in 1980 along the east side of the LWDD E-4 Canal, immediately south of Hypoluxo Road and extending south to the north side of Miner Road. BACKGROUND Proposal: Donaldson Hearing of Cotleur& Hearing, representing High Ridge Country Club, Inc., is proposing to construct a new one-story, 54,500 square foot clubhouse building and related site improvements. The existing clubhouse structure will be demolished upon completion of the new one. ANALYSIS Concurrency: Traffic: A traffic concurrency approval letter will not be required as part of the project, as the new clubhouse is proposed to increase only 5,100 square feet over the existing and the membership is limited to the existing 265 members, therefore no increase in the number of daily trips is anticipated. School: School concurrency is not required for this type of project. Utilities: The City's water capacity, as increased through the purchase of up to 5 million gallons of potable water per day from Palm Beach County Utilities,would meet the projected potable water for this project. Sufficient sanitary sewer and wastewater treatment capacity is also currently available to serve the project. Police / Fire: Staff reviewed the site plan and determined that current staffing levels would be sufficient to meet the expected demand for services. Drainage: Conceptual drainage information was provided for the City's review. The Engineering Division has found the conceptual information to be adequate and is recommending that the review of specific drainage solutions be deferred until time of permit review. Vehicular Access: The site plan (Sheet SP3 of 4) depicts the retention of the single point of ingress/egress from Hypoluxo Road, without any changes. Along this north/south ingress/egress drive, the applicant is proposing the addition of a gatehouse approximately 250 feet south of Hypoluxo Road, for additional security for the members.At time of permit submittal, the applicant will provide greater detail of the Page 477 of 1019 Staff Report—High Ridge Country Club (MSPM 17-009) Memorandum No PZ 17-063 Page 3 gatehouse operation. Circulation: Vehicular circulation includes two-way circulation throughout the parking lot, up to the one-way loop drive in front of the clubhouse for valet and golf club bag drop for those playing a round of golf. Parking: The site plan (Sheets SP2 of 4 and SP3 of 4) proposes the provision of 341 parking spaces. In 1988, the club received a parking variance from the 410 spaces required, to allow a reduction of 130 spaces, for a total of 280 parking spaces provided on site. As noted previously, the project involves approximately 5,100 square feet of additional enclosed floor area beyond the clubhouse it is replacing. The project adds 61 new parking spaces to the site, where only 27 would be required with the new square footage. As the country club is not proposing any increase in membership, the parking demand should not significantly alter. The applicant indicates that the existing 280 parking spaces has worked well for them and has been more than sufficient. Further, they indicate that 90% of the member utilize the valet service, and the added parking would service the occasional events, such as the New Year's Eve party and Annual Members meeting, where parking demand may be slightly higher than daily demand. All proposed parking stalls, including the size and location of the handicap spaces, were reviewed and approved by both the Engineering Division and Building Division. In addition, all necessary traffic control signage and pavement markings will be provided to clearly delineate areas on site and direction of circulation. Landscaping: _The applicant has submitted landscape plans (Sheets LP1 thru 4) utilizing the plant material and planting scheme already existing on site. The trees within the existing parking lot not affected by these proposed changes will remain. The applicant indicates that the intent of the landscape plan is to continue the existing Black Olive trees that line the entry drive throughout the redeveloped spaces, utilizing a large Banyan tree as the"key focal point"to the clubhouse for arrival by car.According to the applicant, "large Medjool Date Palms are proposed at the entrance to the clubhouse to provide a stately appearance and sense of arrival".The applicant also proposes to retain several mature Oak trees around the clubhouse. The applicant will attempt to relocate as many of the mature Oak trees within the construction area of the new building as feasible, and will mitigate those that cannot be relocated caliper inch for caliper inch. Additionally, the landscape plan depicts the use of Eagleston Holly, Live Oak, Black Olive and Yellow Tabebuia canopy trees and Medjool Date, Coconut, Sabal and Paurotis palm trees. Typical shrubs would include Cocoplum, Podocarpus, Pink Hibiscus, Ixora Nora Grant, Ligustrum, Glory Bush, Saw Palmetto, Dwarf Schefflera, Coontie, Fakahatchee Grass and Crinum Lily. The landscape code requires that 50% or more of the plant material be native species or low to medium water demand varieties. The vast majority of the plant materials on the site as a whole are designated as native or low water use, other than some of the colorful ornamental plantings proposed around the clubhouse. The pervious area of the 174-acre site totals 82.76%, with another 11.65% consisting of water bodies. Building and Site: The placement of the clubhouse complies with the minimum setbacks of the REC zoning district, being located approximately 1,500 feet south of Hypoluxo Road, completely hidden from view on the 174-acre site, at the northern edge of the 18- Page 478 of 1019 Staff Report—High Ridge Country Club (MSPM 17-009) Memorandum No PZ 17-063 Page 4 hole private golf course. The proposed 54,500 square foot clubhouse floor plan (Sheet A-1) indicates the building will contain a pro shop, locker rooms, card rooms, lounge, grill, library, ballroom, kitchen, and fitness room. Building Height: The building elevations (Sheet A-2) indicate the building is designed as a one (1)- story structure with a typical roof height of approximately 26 feet, including a cupola in the center of the structure at 45 feet in height, in compliance with the 45 foot maximum height allowed in the REC zoning district. Design: According to the applicant, the design of the proposed building is"Island Classical' vernacular. The Materials and Color Legend on Sheets A-2 indicates the base of the building and selected columns will consist of cast stone, gray/beige in color "Pediment" — SW 7634, with the stucco walls painted an off-white color, "Toque White" — SW 7003, and white trim color, "Pure White" — SW 7005. The roof will consist of flat concrete tiles (Entegra Roof Tile Plantation), gray in color to provide a slate look. Public Art: Based upon Ordinance 16-002, remodeling, repair, reconstruction, or additions to existing amenities, such as clubhouses in private developments, are exempt from the Art in Public Places requirements. The Public Art Administrator has confirmed the project is exempt. Site Lighting: The photometric plans (Sheets E0.1 thru E0.6) depict a total of 52 freestanding pole lights in the parking lot, internal drives, and around the clubhouse. The black LED light fixtures would be placed upon black aluminum poles at heights of 15 feet and 20 feet. There are also bollard lights at various locations at 3.5 feet in height. All lighting would conform to the code maximum allowance of 5.9 foot-candles of illumination. Signage: No new signage is contemplated as part of this project. RECOMMENDATION The Development Application Review Team (DART) has reviewed this request for major site plan modification approval and recommends approval contingent upon satisfying all comments indicated in Exhibit"C"—Conditions of Approval. Any additional conditions recommended by the Board or required by the City Commission shall be documented accordingly in the Conditions of Approval. S:\Planning\SHARED\WP\PROJECTS\High Ridge Country Club\MSPM 17-009\Staff Report.doc Page 479 of 1019 v", € Itis.' 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I l ..ill o a o 0 d o H R p G 00 00 — W X Em ® ® I ® ® I � O ® ry ® O ccs ?:ir w o ® M e "! ------ ------ ------ -----a-- m: waa�-uaz I,� o I,d aPa-uoz<< o o,.o n u, oHid aco,a�1�-dim-1:��w=�1.wH�,lroad,�na��1oNM�a:o�d�bs=baro 46�ao-1nllo�u;—N a q 4 �E M PF '4wa, Jw, to" Awl t,olillilr If15 i jJw- to t --4A,,- ]WHIM g"a, EM A111 ra MIA j w l4 PT4 to w 41 � l4 P4 �T4 EXHIBIT "C" Conditions of Approval Project Name: High Ridge Country Club File number: MSPM 17-009 Reference: 2nd review plans identified as a Maior Site Plan Modification with a October 17, 2017 Planning and Zoning Department date stamp marking. DEPARTMENTS INCLUDE REJECT ENGINEERING / PUBLIC WORKS / FORESTRY/ UTILITIES Comments: None, all previous comments addressed at DART meeting. FIRE Comments: None, all previous comments addressed at DART meeting. POLICE Comments: None, all previous comments addressed at DART meeting. BUILDING DIVISION Comments: None, all previous comments addressed at DART meeting. PARKS AND RECREATION Comments: None PLANNING AND ZONING Comments: 1. It is the applicant's responsibility to ensure that the application requests are publicly advertised in accordance with Ordinance 04- X 007 and Ordinance 05-004 and an affidavit provided to the City Clerk. 2. On the Photometric Plan, please provide details of the fixtures and X poles, including size, color, materials, etc. 3. Please place a note on the drawing that any downspouts must be internal to the building or encased within architectural elements, per X Chapter 4, Article III, Section 3.H. Page 501 of 1019 High Ridge Country Club (MSPM 17-009) Conditions of Approval Page 2 of 2 DEPARTMENTS INCLUDE REJECT 4. Applicants who wish to utilize City electronic media equipment for recommended PowerPoint presentations at the public hearings must notify the project manager in Planning and Zoning and submit a CD X of the presentation at least one week prior to the scheduled meeting. COMMUNITY REDEVELOPMENT AGENCY Comments: N/A PLANNING & DEVELOPMENT BOARD CONDITIONS Comments: 5. The applicant shall install, as part of the site improvements, additional landscaping along the west perimeter of the golf course X maintenance yard that will provide visual screening from the residents across the LWDD E-4 Canal within a one-year period. CITY COMMISSION CONDITIONS Comments: To be determined. S:\Planning\SHARED\WP\PROJECTS\High Ridge Country Club\MSPM 17-009\COA post P&D.doc Page 502 of 1019 DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: High Ridge Country Club (MSPM 17-009) APPLICANT: Donaldson Hearing, Cotleur & Hearing APPLICANT'S ADDRESS: 1934 Commerce Lane, Suite 1, Jupiter, FL 33458 DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: December 19, 2017 APPROVAL SOUGHT: Major site plan modification (MSPM 17-009) approval to construct a new one- story, 54,500 square foot clubhouse building, gatehouse, and related site improvements, located at 2400 Hypoluxo Road in the Recreation (REC) zoning district. LOCATION OF PROPERTY: 2400 Hypoluxo Road DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO. THIS MATTER was presented to the City Commission of the City of Boynton Beach, Florida on the date of hearing stated above. The City Commission having considered the approval sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: 1. Application for the approval sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. 2. The Applicant _ HAS HAS NOT established by substantial competent evidence a basis for the approval requested. 3. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "C" with notation "Included." 4. The Applicant's request is hereby _ GRANTED subject to the conditions referenced in paragraph 3 above. DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. 6. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other: DATED: City Clerk S:\Planning\SHARED\WP\PROJECTS\High Ridge Country Club\MSPM 17-009\DO.doc Page 503 of 1019 12.A. NEW BUSINESS 12/19/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/19/2017 REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R17-128-Approve and ratify the Collective Bargaining Agreement between the SEIU Florida Public Services Union, CTW, CLC Blue Collar Unit and the City. PROPOSED RESOLUTION NO. R17-129-Approve and ratify the Collective Bargaining Agreement between the SEIU Florida Public Services Union, CTW, CLC White Collar Unit and the City. EXPLANATION OF REQUEST: The terms of the Blue Collar and White Collar Collective Bargaining Agreements (CBAs) between the SEIU Florida Public Services Union, CTW, CLC and the City expired on September 30, 2017. The City and the Union bargained and tentatively agreed to successor Agreements for a three year term from October 1, 2017 through September 30, 2020. On Friday, December 15, 2017, members of the respective bargaining units ratified their contracts. As the final step in the collective bargaining process, staff is recommending that the Commission approve/ratify the successor Agreements (attached)for implementation. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Having successor Agreements in place will provide bargaining unit employees and management with guidance on the current terms and conditions of employment in effect. FISCAL IMPACT: Budgeted A two and three quarter percent (2.75%) base wage increase for all bargaining unit members impacts fiscal year 2017-2018 as follows: $145,000 from the General Fund and $167,000 from all other funds including Utilities, Fleet, and Sanitation. ALTERNATIVES: Do not approve/ratify the Agreements, which would result in maintaining the status quo and returning to the bargaining table for further negotiations of these contracts. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Page 504 of 1019 Is this a grant? No Grant Amount: ATTACHMENTS: Type Description D Resolution Resolution ratifying Blue Collar Collective Bargaining Agreement D Resolution Resolution ratifying the White Collar Collective Bargaining Agreement D Addendum SElU Blue Collar Collective Bargaining Agreement D Addendum SElU White Collar Collective Bargaining Agreement D Addendum Notice of Union ratifications Page 505 of 1019 I RESOLUTION R17- 2 3 A RESOLUTION OF THE CITY OF BOYNTON 4 BEACH, FLORIDA, RATIFYING THE AGREEMENT 5 BETWEEN THE CITY OF BOYNTON BEACH, 6 FLORIDA AND THE SEIU FLORIDA PUBLIC 7 SERVICES UNION, CTW, CLC — BLUE COLLAR 8 UNIT FOR THE THREE YEAR PERIOD OF 9 OCTOBER 1, 2017 THROUGH SEPTEMBER 30, 2020, 10 AND AUTHORIZING AND DIRECTING THE CITY 11 MANAGER AND CITY CLERK TO SIGN THE 12 AGREEMENT; AND PROVIDING AN EFFECTIVE 13 DATE. 14 15 WHEREAS, the City of Boynton Beach and the SEW Florida Public Services 16 Union, CTW, CLC — Blue Collar Unit have successfully concluded negotiations for a 17 three (3)year contract; and 18 WHEREAS, the Agreement was voted on by the Bargaining Unit of the Union 19 on December 15, 2017; and 20 WHEREAS, the City Commission of the City of Boynton Beach deems it to be in 21 the best interests of the residents and citizens of the City to ratify the Agreement and 22 authorize the City Manager and City Clerk to execute the same; and 23 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION 24 25 OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 26 27 Section 1. The foregoing "WHEREAS" clauses are true and correct and hereby 28 ratified and confirmed by the City Commission. 29 Section 2. The City Commission of the City of Boynton Beach, Florida does 30 hereby ratify the Agreement between the City of Boynton Beach and the SEW Florida 31 Public Services Union, CTW, CLC — Blue Collar Unit for the three (3) year period of C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\45A97BA6-34A0-4F2C-8B69-FEBD43E590FB\Boynton Beach.8236.1.Reso --SEN BC 17-20.doc Page 506 of 1019 I October 1, 2017 through September 30, 2020, and authorizing and directing the City 2 Manager and City Clerk to sign the Agreement, a copy of said agreement being attached 3 hereto as Exhibit "A". 4 Section 3. This Resolution will become effective immediately upon passage. 5 PASSED AND ADOPTED this day of December, 2017. 6 7 CITY OF BOYNTON BEACH, FLORIDA 8 9 YES NO 10 11 Mayor— Steven B. Grant 12 13 Vice Mayor—Justin Katz 14 15 Commissioner—Mack McCray 16 17 Commissioner—Christina L. Romelus 18 19 Commissioner—Joe Casello 20 21 22 VOTE 23 24 ATTEST: 25 26 27 28 Judith A. Pyle, CMC 29 City Clerk 30 31 32 33 (City Seal) 34 35 36 C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\45A97BA6-34A0-4F2C-8B69-FEBD43E590FB\Boynton Beach.8236.1.Reso --SEN BC 17-20.doc Page 507 of 1019 I RESOLUTION R17- 2 3 A RESOLUTION OF THE CITY OF BOYNTON 4 BEACH, FLORIDA, RATIFYING THE AGREEMENT 5 BETWEEN THE CITY OF BOYNTON BEACH, 6 FLORIDA AND THE SEIU FLORIDA PUBLIC 7 SERVICES UNION, CTW, CLC — WHITE COLLAR 8 UNIT FOR THE THREE YEAR PERIOD OF 9 OCTOBER 1, 2017 THROUGH SEPTEMBER 30, 2020, 10 AND AUTHORIZING AND DIRECTING THE CITY 11 MANAGER AND CITY CLERK TO SIGN THE 12 AGREEMENT; AND PROVIDING AN EFFECTIVE 13 DATE. 14 15 WHEREAS, the City of Boynton Beach and the SEW Florida Public Services 16 Union, CTW, CLC — White Collar Unit have successfully concluded negotiations for a 17 three (3)year contract; and 18 WHEREAS, the Agreement was voted on by the Bargaining Unit of the Union 19 on December 15, 2017; and 20 WHEREAS, the City Commission of the City of Boynton Beach deems it to be in 21 the best interests of the residents and citizens of the City to ratify the Agreement and 22 authorize the City Manager and City Clerk to execute the same; and 23 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION 24 25 OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 26 27 Section 1. The foregoing "WHEREAS" clauses are true and correct and hereby 28 ratified and confirmed by the City Commission. 29 Section 2. The City Commission of the City of Boynton Beach, Florida does 30 hereby ratify the Agreement between the City of Boynton Beach and the SEW Florida 31 Public Services Union, CTW, CLC — White Collar Unit for the three (3) year period of C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\05B9F99D-9C83-4754-9C8B-117AB6842669\Boynton Beach.8237.1.Reso --SEN WC 17-20.doc Page 508 of 1019 I October 1, 2017 through September 30, 2020, and authorizing and directing the City 2 Manager and City Clerk to sign the Agreement, a copy of said agreement being attached 3 hereto as Exhibit "A". 4 Section 3. This Resolution will become effective immediately upon passage. 5 PASSED AND ADOPTED this day of December, 2017. 6 7 CITY OF BOYNTON BEACH, FLORIDA 8 9 YES NO 10 11 Mayor— Steven B. Grant 12 13 Vice Mayor—Justin Katz 14 15 Commissioner—Mack McCray 16 17 Commissioner—Christina L. Romelus 18 19 Commissioner—Joe Casello 20 21 22 VOTE 23 24 ATTEST: 25 26 27 28 Judith A. Pyle, CMC 29 City Clerk 30 31 32 33 (City Seal) 34 35 36 C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\05B9F99D-9C83-4754-9C8B-117AB6842669\Boynton Beach.8237.1.Reso --SEN WC 17-20.doc Page 509 of 1019 COLLECTIVE BARGAINING AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH, FLORIDA AND SEIU FLORIDA PUBLIC SERVICES UNION, CTW, CLC BLUE COLLAR BARGAINING UNIT October 1, 2017 to September 30, 2020 Page 510 of 1019 TABLE OF CONTENTS Article Article Title Page No. No. 1 Preamble 1 2 Recognition 2 3 Non-Discrimination 3 4 Strikes 4 5 Management Rights 5 6 Rights of Bargaining Unit Members 7 7 Union Representation 8 8 Collective Bargaining 10 9 Labor-Management 11 10 Posting of Agreement 12 11 Savings Clause 13 12 Collateral Documents 14 13 Modifications of Conditions 15 14 Entire Agreement and Non-Waiver Provision 16 15 Dues Deductions 17 16 Reserved 18 17 Bulletin Boards 19 18 Personnel Files and Bargaining Unit Information 20 19 Recruitment and Selection 21 20 Probationary Period 22 21 Promotion,Demotion, Lateral Transfer, and Reclassification 23 22 Seniority and Layoff 25 23 Discipline and Performance Management 26 24 Grievance and Arbitration 31 25 Insurance 35 26 Pension 37 27 Hours of Work, Overtime, and Breaks 38 28 Compensatory Time 43 29 Holidays 44 30 Wages 47 31 Standby, Call Back and Other Assignment Incentive Pay 48 32 Certifications and Professional Licenses 51 33 Emergency Pay 53 34 Out of Class Assignment Pay 54 35 Training Assignment Pay 55 36 Vacation 56 37 Sick Leave 59 38 Compassionate Leave 61 39 jury Duty 62 40 Unauthorized Absence 63 41 Leaves of Absence 64 42 Modified Work(Light Du 66 43 Workers' Compensation 67 44 Safety and Health 68 45 Drug Free Workplace Policy 69 46 Uniforms and Allowances 70 i SEIU Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 511 of 1019 TABLE OF CONTENTS Article Article Title Page No. No. 47 Tuition Assistance 74 48 Bonus Hours and Bonus Increases 75 49 Articles to be Reopened During Agreement Term 76 50 Duration 77 Addenda A Shift Bidding 78 B Overtime Rotation 79 C Standby Pay 81 D Call Back 83 E Drug Free Workplace Policy 86 F Uniforms 97 Signature Pae 98 ii SEIU Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 512 of 1019 ARTICLE 1 1.0 PREAMBLE 1.1 This Agreement is entered into by and between the City of Boynton Beach, Florida, hereinafter referred to as the "Employer" or "City" and the SEIU Florida Public Services Union CTW, CLC, hereinafter referred to as the "Union" or "SEIU." The general purpose of this Agreement is to set forth terms and conditions of employment and to promote orderly and meaningful labor relations for the mutual benefit of the City of Boynton Beach in its capacity as an employer, the employees, and the citizens of Boynton Beach. The parties recognized that the best interest of the community and the job security of the employees of the City depend upon the City's success in establishing and maintaining effective, proper and superior service to the community. 1.2 The parties agree that nothing in this Agreement shall prohibit the parties from meeting and discussing any items of mutual interest in accordance with the law. 1 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 513 of 1019 ARTICLE 2 2.0 RECOGNITION 2.1 The City of Boynton Beach hereby recognizes the SEIU Florida Public Services Union, CTW, CLC as exclusive representatives for the bargaining unit described below for the purpose of bargaining collectively with the City relative to wages, hours, and terms and conditions of employment of the public employees within the bargaining unit 2.2 The bargaining unit is comprised of those positions certified for inclusion by the Public Employees Relations Commission. 2.3 In the event of a conflict between the foregoing list of positions included in the bargaining unit and the unit as recognized by the Public Employees Relations Commission (PERC),the unit recognized by the PERC shall control. 2 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 514 of 1019 ARTICLE 3 3.0 NON-DISCRIMINATION 3.1 The Employer and the Union agree that all provisions of the Agreement shall be applied to all employees covered by it, and the Employer and the Union affirm their joint opposition to any discriminatory practices to the extent prohibited by law in connection with employment 3.2 It is agreed that no employee shall be discriminated against, as prescribed by State or Federal laws, in their employment because of race, creed, color, sex, age, national origin, marital status, physical handicap, sexual orientation, gender identity or expression, or membership or non- membership in the Union. 3 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 515 of 1019 ARTICLE 4 4.0 STRIKES 4.1 The SEIU Florida Public Services Union, CTW, CLC, or their member agents or designees, agree during the life of this Agreement that they shall have no right to engage in any work stoppage, slow down, strike or unlawful picketing. 4.2 In the event of a strike, work stoppage or interference with the operation and accomplishment of the mission of the City Administration, a state or international representative of the Union shall promptly and publicly disavow such strike or work stoppage and order the employees to return to work and attempt to bring about prompt resumption of the normal operations. The Union representatives shall notify the City twelve (12) hours after commencement of such strike of what legitimate measures it has taken to comply with the provisions of this Article. 4 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 516 of 1019 ARTICLE 5 5.0 MANAGEMENT RIGHTS 5.1 Except, and only to the extent that specific provisions of this Agreement expressly provide otherwise, it is hereby mutually agreed that the City has and will continue to retain the right to organize,plan, direct, control, operate and manage its affairs and those of its employees in whatever manner it deems appropriate in each and every respect The parties to this Agreement hereby agree that, in construing this section, the legal principle that "the expression of one item is the exclusion of another" shall not apply. Rather, full effect shall be given to the intention of the parties that management shall retain all constitutional, ordinance, inherent, common law, or other rights, except to the extent specific provisions of this Agreement expressly provide otherwise. The Union recognizes the prerogatives of the City to operate and manage its affairs in all respects, and the powers and authority, which the City has not abridged, delegated or modified by this Agreement, are retained by the City. The rights reserved to the sole discretion of the City shall include,but not be limited to,the right: 5.1.1 To determine the purpose and mission of the City and all its employees, to determine the amount of budget to be adopted, and to exercise control and discretion over the organization and operation of the City in all respects including the right to determine whether goods or services are to be made, provided or purchased and to decide the design and maintenance of the departments, facilities, supplies and equipment 5.1.2 To maintain economic stability. 5.1.3 To change or eliminate existing methods of operation, equipment, or facilities and to adopt and implement technological changes or improvements including, but not limited to, vehicles, and all other materials or supplies. 5.1.4 To determine the methods, income and personnel by which such operations are to be conducted including the right to contract and sub-contract existing and future work. 5.1.5 To select, hire, test, classify, promote, train, assign, retain, evaluate, lay-off,schedule, and determine the qualifications of all employees. 5.1.6 To suspend, demote, discharge, reprimand, or take other disciplinary action against employees for just cause. 5.1.7 To determine the organization of City government 5 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 517 of 1019 5.1.8 To determine the purpose and extent of each of its constituents, departments and positions therein. 5.1.9 To set standards for service to be offered to the public and standards for the performance of duties of job assignments. 5.1.10 To manage and direct the work of the employees of the City, including the right to assign work and overtime. 5.1.11 To establish, determine, implement and maintain effective internal security practices. 5.1.12 To determine the number,type and grades of positions or employees assigned to an organizational unit, department or project. 5.1.13 To determine lunch, rest periods, clean-up times, starting and quitting time, and number of hours to be worked. Work schedules will be posted and will not be altered in the midst of normal pay periods. 5.1.14 To adopt or enforce cost of general improvement programs. 5.1.15 Ina civil emergency,to use personnel in any lawful manner. 5.2 If, in the sole discretion of the City, it is determined that civil emergency conditions exist, including, but not limited to, riots, civil disorders,hurricane conditions, tornado, national emergencies, or other emergency conditions, the provisions of this Agreement may be suspended by the City during the time of the declared emergency. 5.3 The City has the right to impose something that is unilateral in nature, and the Union has the right to object to that decision. If the City does impose something on a unilateral basis and the Union, after notice, fails to object to that decision within six(6) months, it shall be considered finally imposed. 6 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 518 of 1019 ARTICLE 6 6.0 RIGHTS OF BARGAINING UNIT MEMBERS 6.1 The employees in the bargaining unit shall have the right to join or assist the Union or to refrain from any such activity. 6.2 All provisions of this Agreement shall be applied fairly and equitably to all employees in the bargaining unit. 6.3 Employees may request a Union representative to be present when the employee is subject to an investigatory interview and the employee has a reasonable belief that discipline or other adverse consequences may result from what he or she says. 7 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 519 of 1019 ARTICLE 7 7.0 UNION REPRESENTATION 7.1 The City agrees to recognize the Union's officers and up to six (6) City employee stewards, from each bargaining unit, as agents of the Union. The Union shall furnish written notice to the Director of Human Resources and Risk Management of the designated Union officers and employee stewards within three (3) days of ratification of this Agreement and when any change in designation is made thereafter. The City recognizes the right of the Union to designate one (1) chief steward from among the six (6) City employee stewards for each bargaining unit. The authority of a Union steward to act on behalf of and bind the Union is implied from their designation as steward. 7.2 Non-employee officials of the Union shall, with prior written notification to the City Manager or the Director of Human Resources and Risk Management, be admitted to the property of the City for purposes of administering the Agreement Union officials as designated above shall only meet with City employees in non-work areas (i.e., break areas) and during non-work time. Nothing in this section shall preclude or interfere with the City's right to control access to City facilities for safety and/or security purposes. 7.3 Subject to the limitations set forth in Article 8, Section 8.2, Union stewards will be granted leave to engage in collective bargaining or to meet with the representatives of the City for grievance investigation and/or consultation with management representatives to avoid or resolve grievances including Labor-Management meetings. 7.4 The City will provide up to one hundred sixty (160) hours, per bargaining unit, for employee stewards to engage in the following representative union activities: A. To represent an employee who is required to appear at a meeting related to a grievance or arbitration. B. To represent an employee who is responding to disciplinary action or who is the subject of an investigation. C. To represent an employee at his/her predetermination conference. D. To attend collective bargaining as an "additional steward" pursuant to Article 8, Section 8.2. E. To make a presentation at Human Resources' Quarterly New Hire Orientation program. (Non-employee stewards may attend.) F. To attend union conferences, seminars, training, or other union activities related to their representative function, provided such leave does not adversely affect the daily operations of any department 8 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 520 of 1019 Should the one hundred sixty (160) hours be exceeded, Union stewards engaging in representative activities pursuant to Article 8, Section 8.2 and/or Section 7.4 of this Article may be released without pay, use accrued vacation time, or use accrued compensatory time at the discretion of the Department Head (or designee), whose approval shall not be unreasonably withheld, unless releasing the employee adversely affects the daily operations of any department. The City may deny the use of such time off if it interferes with productivity or manpower needs. However, the City's exercise of its right shall not be arbitrary or capricious, nor shall it allow the City to proceed in a manner that deprives employees of their right of representation. 7.5 When utilizing time pursuant to Section 7.4 of this Article, employee Stewards shall utilize a Union Business Time-Out Form, a copy of which is available from the Human Resources and Risk Management Department. 7.5.1. Employee Stewards shall obtain the signature of the City management representative who is in attendance during any meeting pursuant to Section 7.4 of this Article on the Union Business Time-Out Form. 7.5.2 Employee Stewards shall give the completed and signed form to the employee steward's payroll representative and scan and e-mail a copy to the Director of Human Resources and Risk Management. 7.5.3 Failure to provide a form to the City management representative, payroll representative, and Director of Human Resources and Risk Management may result in disciplinary action. 7.6 No employee shall engage in Union business while on duty except as referenced in Section 7.3 of this Article. 9 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 521 of 1019 ARTICLE 8 8.0 COLLECTIVE BARGAINING 8.1 The membership of the bargaining unit shall be represented in collective bargaining by the President of the Union or Designee. The Union shall provide written notice of the names of the collective bargaining representatives to the City Manager and Director of Human Resources and Risk Management prior to the commencement of bargaining. It is understood that only the Union representative(s) submitted in the above referenced notice are the official representatives of the Union for the purpose of negotiating with the City. Such negotiations entered into with persons other than those defined herein, regardless of their position or association with the Union, shall be deemed unauthorized and shall have no weight or authority in committing or in any way obligating the Union. It shall be the responsibility of the Union to notify the City Manager and Director of Human Resources and Risk Management in writing of any changes in the designation of any certified representative of the Union. 8.2 No more than four (4) Union stewards from each bargaining unit may participate in collective bargaining while on duty, without loss of pay. Additional stewards or bargaining unit members may participate in collective bargaining pursuant to Article 7, Section 4, while off duty,or when on pre-approved paid leave. 8.3 The City shall be represented by the City Manager, or a person or persons designated in writing to the Union by the City Manager. 10 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 522 of 1019 ARTICLE 9 9.0 LABOR-MANAGEMENT A joint Labor-Management Committee composed of an equal number of representatives from the Union and Management may meet following thirty (30) days of the ratification of this Agreement and up to such time that negotiations for a successor Agreement commence to discuss subjects as determined by the Committee. 11 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 523 of 1019 ARTICLE 10 10.0 POSTING OF AGREEMENT 10.1 The City will maintain a copy of this Agreement for inspection in the City Clerk's Office and will have an electronic copy the Agreement available in every Department/Division with SEIU workers. 10.2 The City will post a copy of this Agreement, as ratified,on the City's website. 12 SEIU Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 524 of 1019 ARTICLE 11 11.0 SAVINGS CLAUSE 11.1 If any provision (Article or Section) of this Agreement is found to be invalid, unlawful, or unenforceable by any court having jurisdiction or by reason of any existing or subsequently enacted legislation or by judicial authority, the remaining provisions of this Agreement shall remain in full force and effect. 11.2 In the event of such finding, either Party may request to open negotiations for a substitute provision by notifying the other Party in writing within thirty(3 0) calendar days of the date the provision was invalidated. 13 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 525 of 1019 ARTICLE 12 12.0 COLLATERAL DOCUMENTS 12.1 This Collective Bargaining Agreement does not exist in a void. Provisions, as amended from time to time, of the City's Personnel Policy Manual (PPM), Administrative Policy Manual (APM), Departmental Rules, and other policies established by Resolution or Ordinance (collectively referred to as collateral documents) are applicable to bargaining unit members unless the terms of said collateral documents conflict with the terms of this Agreement, in which case the terms of this Agreement shall control. 14 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 526 of 1019 ARTICLE 13 13.0 MODIFICATION OF CONDITIONS 13.1 When the City intends to make changes to City or Departmental rules, and/or regulations, the City will provide written notice to SEIU. The notice will include a description of the change and an implementation date, which shall be no less than thirty(30) calendar days from the date of notice. 13.2 If SEIU believes that the modification constitutes a change to wages,benefits, or terms and conditions of employment, then SEIU will have ten (10) calendar days from the date of notice to advise the City in writing that SEIU is requesting pre-implementation or post implementation impact bargaining. Such written request shall identify with specificity the manner in which the modification affects the rights of its members. The request shall also include three (3) dates and times when SEIU is available to meet with the City to discuss/bargain the modification. 13.3 When bargaining is requested, it shall begin no less than five (5) calendar days following SEIU's request and shall be concluded within fourteen (14) calendar days following the first bargaining session. 13.4 Unless otherwise agreed to by the City and SEIU during their bargaining, the implementation date of change shall take effect as initially announced by the City,subject to SEIU's right to continue impact bargaining. 13.5 This provision is not a waiver, restraint, or limitation on the City's Management Rights, including to unilaterally determine the purpose of its departments, to set standards of services to be offered to the public, and to exercise control and discretion over its organization and operations. 13.6 All references to "days" in this Article shall mean "calendar" days, inclusive of Saturdays, Sundays,and Holidays. 15 SEIU Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 527 of 1019 ARTICLE 14 14.0 ENTIRE AGREEMENT AND NON-WAIVER PROVISION 14.1 This Agreement is the complete Agreement between the Parties, cancels all prior practices and agreements, and, except as expressly provided for herein, relieves the parties of the obligation to bargain on any subject during the term of this Agreement 14.2 There is no past practice which results in a monetary benefit except as set forth expressly in this Agreement All bargaining unit members are covered under the terms of this Agreement, Departmental Rules and Regulations and the City's Personnel Policy Manual, and are not under any Civil Service Rule/Regulation heretofore in existence. 14.3 Nothing in this Agreement shall be construed or interpreted as a waiver of SEIU's right to request bargaining or impact bargaining. 14.4 Nothing in this Agreement shall be construed or interpreted as a waiver or limitation on the City's management rights. 16 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 528 of 1019 ARTICLE 15 15.0 DUES DEDUCTION 15.1 Employees covered by this Agreement may on the prescribed form, authorize payroll deduction for the purpose of paying the Union dues and/or a uniform COPE deduction. Employees shall receive copies of the form from either the City Finance Department or their Union office. 15.2 The Union will initially notify the City as to the amount of dues and/or COPE deductions. Such notification will be certified to the City in writing over the signature of an authorized officer of the Union. Changes in Union membership dues or COPE deductions will be similarly certified to the City and shall be done at least one (1) month in advance of the effective date of such a change. To revoke the payment of Union dues and/or COPE deductions, the employee shall go to the Union office and Union staff shall prepare and mail (or electronic mail) notice of such change to the City's Finance Department 15.3 Dues and COPE deductions shall be deducted each pay period and remitted monthly, and the funds shall be remitted along with a list of employees contributing to the Treasurer of Union within fifteen (15) days after the end of the month. The check for COPE deductions will be submitted to the Union, separately from the check for dues, on a quarterly basis. The Union will indemnify, defend, and hold the City harmless against any claims made or suits instituted against the City related to payroll deduction of Union dues and/or COPE deductions. 15.4 The Union will furnish forms for such authorization. 17 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 529 of 1019 ARTICLE 16 RESERVED 18 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 530 of 1019 ARTICLE 17 17.0 BULLETIN BOARDS 17.1 The Union shall be provided space for bulletin boards at each location so designated by the City in the areas where unit employees normally are assigned to work for the use of SEIU members. These bulletin boards shall be used for posting Union notices, signed by a Union officer but restricted to the following: A. Notices of Union recreational and social affairs; B. Notices of Union elections and results of elections; C. Notices of Union appointments and other official Union business; D. Notices of Union meetings; E. Union newsletter On Track(may be unsigned). 17.2 All other information, including any notices containing any information other than purpose, date, time and place may be posted on such designated areas and the Union shall furnish the Director of Human Resources and Risk Management with a copy. All costs incidental to preparing and posting of Union materials will be borne by the Union. The Union is responsible for posting and removing approved material on its bulletin board and for maintaining such bulletin boards in an orderly condition. 17.3 The Union shall not post endorsements for candidates who are running for office. 17.4 The Union will hold harmless and indemnify the City for all claims or actions arising from materials placed on the bulletin board. 19 SEIU Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 531 of 1019 ARTICLE 18 18.0 PERSONNEL FILES AND BARGAINING UNIT INFORMATION 18.1 Personnel files for all City employees are maintained by the City's Human Resources and Risk Management Department Employees may inspect and obtain copies of their personnel files pursuant to Florida Public Records Law. 18.2 All bargaining unit members covered by this Agreement must be notified within seventy-two (72) hours of a public records request to review the bargaining unit member's personnel file,unless the file is being inspected by a governmental agency (including IRS), or state attorney, in the conduct of a lawful criminal investigation when confidentiality of the investigation is requested. 18.3 Bargaining unit members may request one electronic copy of their file at no charge once per the term of this Agreement Additional requests will incur normal charges pursuant to Florida Public Records Law. 18.4 The Union may request, no more frequently than monthly, from the Director of Human Resources and Risk Management an electronic copy with the following information for all bargaining unit employees: • Name • Address (if not exempt from public records) • Hire Date • Work Location • Employee ID • Classification of Employee • Hourly Rate • Dues Deducted • List of Employees in the Bargaining Unit who have left the City in the previous month 20 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 532 of 1019 ARTICLE 19 19.0 RECRUITMENT AND SELECTION 19.1 Recruitment and Selection process and procedures are described in The Hiring Process of the City of Boynton Beach. 21 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 533 of 1019 ARTICLE 20 20.0 PROBATIONARY PERIOD 20.1 All newly hired or rehired employees shall be subject to a probationary period of one (1)year. 20.1.2 This initial probationary period may be extended for up to an additional ninety (90) days with the concurrence of the Department Head, Director of Human Resources and Risk Management,and City Manager. 20.2 All promoted, reclassified, transferred, or demoted employees shall be subject to a probationary period of six (6) months, unless the promotion, reclassification, transfer, or demotion occurs while the employee is still within his/her initial one (1)year probationary period. 20.2.1 In the event an employee is promoted, reclassified, transferred or demoted during his/her initial one (1) year probationary period, the length of the employee's probationary period in the positon to which (s)he is promoted, reclassified, transferred, or demoted will be calculated as follows: The balance of remaining time in the employee's initial one (1) year probationary period plus six (6) months from the effective date of his/her promotion,reclassification,transfer, or demotion. For example: New Hire/Re-hire Date: January 1,2017 Original Probationary Period End Date:December 31,2017 Promotion/Reclassification/Transfer/Demotion Date:June 1,2017 New Probationary Period End Date:June 30,2018 [Seven (7) months remaining in initial one (1)year probation plus six(6) months for a total of thirteen (13) months] 20.3 An Employee, while serving in an initial probationary period, as defined in Sections 20.1 and 20.1.2, or who is promoted,demoted,laterally transferred, or reclassified, as defined in Article 21, to a position outside of his/her current and established Career Path, is considered "at-will" and has no property rights and has no appeal rights for discipline up to and including termination. All other rights of bargaining unit members are applicable to probationary employees unless otherwise stated within this Agreement. 20.4 An employee's probationary status is not in and of itself a factor in layoffs. 22 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 534 of 1019 ARTICLE 21 21.0 PROMOTION, DEMOTION, LATERAL TRANSFER,AND RECLASSIFICATION 21.1 PROMOTION It is recommended that an employee who is interested in applying for a promotional opportunity be in his/her current position for a minimum of six (6) months and have satisfactory performance. Pursuant to Article 20 each promoted employee is subject to a probationary period of at least six (6) months from his/her date of promotion and is subject to the provisions in Article 2 0.3. 21.1.1 In the event an employee is promoted while serving in his/her initial one (1) year probationary period, the length of the employee's probationary period in the positon to which (s)he promoted will be calculated as follows: The balance of remaining time in his/her initial one (1) year probation plus six (6) months from the date of promotion. For example: New Hire/Re-hire Date: January 1,2017 Promotion Date:June 1,2017 Promotion Probationary Period End Date:July 1, 2018 [Seven (7) months remaining in initial one (1)year probation plus six (6) months,for a total of thirteen (13) months.] 21.1.2 Upon promotion an employee's rate of pay will be adjusted as follows: a. Promotion of one pay grade: +5% of mid-point of new grade or to minimum of new grade, whichever is higher b. Promotion of two pay grades: +7.5% of mid-point of new grade or to minimum of new grade,whichever is higher c. Promotion of three or more pay grades: +10% of mid-point of new grade or to minimum of new grade,whichever is higher 21.1.3 In no event will the employee's base rate of pay exceed the maximum of the pay grade for the position to which the promotion is made. 21.2 DEMOTION 23 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 535 of 1019 Pursuant to Article 20, each demoted employee, whether voluntary or involuntary, is subject to a probationary period of at least six (6) months from his/her date of demotion and is subject to the provisions in Article 20.3. 21.2.1 Upon demotion, an employee's rate of pay will be adjusted as follows: Demotion of one pay grade: -5% of mid-point of current grade (position leaving) Demotion of two pay grades: -7.5% of mid-point of current grade (position leaving) Demotion of three of more pay grades: -10%of mid-point of current grade (position leaving) 21.2.2 In no event will the employee's base rate of pay exceed the maximum of the pay grade for the position to which the demotion is made. 21.2.3 A promoted employee who is demoted prior to completion of his/her probationary period will have his/her pay reduced by the same amount as the promotional increase. 21.2.4 The Director of Human Resources and Risk Management and the City Manager reserve the right to make exceptions to Section 21.2.1 of this Article when they determine that the circumstances surrounding the demotion do not warrant reducing the pay of the demoted employee. 21.3 LATERAL TRANSFER Pursuant to Article 20, each transferred employee, whether voluntary or involuntary, is subject to a probationary period of at least six (6) months from his/her date of transfer and is subject to the provisions in Article 20.3. 21.3.1 Employees transferring from one position to another position in the same pay grade, whether in the same or different department, will maintain the same rate of pay. 21.4 RECLASSIFICATION Pursuant to Article 20, each reclassified employee is subject to a probationary period of at least six (6) months from his/her date of reclassification and is subject to the provisions in Article 20.3. 21.4.1 Reclassifications resulting in a promotion, demotion, or lateral transfer and will follow those specified provisions as outlined in this Article. 24 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 536 of 1019 ARTICLE 22 22.0 SENIORITY AND LAYOFF The City and the Union recognize the value of an experienced workforce and agree that an employee's seniority shall be considered, along with the needs of the City, when affecting decisions on vacations,promotions,and shifts. 22.1 Seniority shall be defined as the employee's continuous length of service with the City of Boynton Beach. 22.2 Employees shall lose their seniority for the following reasons: A. Termination B. Retirement C. Resignation D. Failure to report to the Department of Human Resources and Risk Management the intention of returning to work within five (5) days of receipt of recall as verified by certified mail E. Failure to return from military leave within the time prescribed 22.3 The City Manager may lay off any union employee whenever such action is made necessary by reason of shortage of work or funds,the abolishment of a position, consolidation of departments or divisions, privatization, reclassification,or reorganization. A. Employees will be given severance pay when laid off from the City according to the following schedule: Completed Years of Service Severance Pay 0 - 1 year 40 hours 2 - 9 years 80 hours 10 - 19 years 120 hours 20+years 160 hours B. Whenever a layoff of one (1) or more employees becomes necessary, the City Manager shall notify the Union at least two (2) weeks in advance of the intended action and the reasons therefore. C. The Director of Human Resources and Risk Management shall furnish the City Manager with the names of the employees to be laid off in the order in which such layoff shall occur. In order to minimize the disruption of the operations of the City, the order of layoff shall be in reverse order of total continuous time served in the same classification and within the same department. 25 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 537 of 1019 ARTICLE 23 23.0 DISCIPLINE AND PERFORMANCE MANAGEMENT 23.1 COACHING Supervisors provide information, guidance, and directives to employees on a day-to-day basis, which is a standard method of communication in the workplace. Beyond such standard communication, Coaching is an opportunity for an employee and supervisor to discuss work-related progress and concerns. During coaching, supervisors may provide employees with feedback relating to their day-to-day conduct, behavior, and/or overall performance of their jobs, such as what went well, what could have gone better, reminders, and/or other instructive and constructive communications. Coaching is intended to identify to an employee conduct, behavior, or a performance deficiency in an informal and constructive way before it reaches a level necessitating documented disciplinary action. As Coaching does not constitute discipline, employees are not entitled to Union representation when management is providing such feedback. Coaching, although encouraged, is not required prior to the imposition of discipline. 23.2 PROGRESSIVE DISCIPLINE The City endeavors to maintain productive and mutually beneficial employment relationships with bargaining unit members. No bargaining unit member shall be disciplined without just cause. When employees violate an established policy, procedure, or rule, or when performance deficiencies are identified, management addresses these issues with employees with the intent to have employees correct their behavior and/or improve their performance. Progressive discipline allows for the imposition of an appropriate level of discipline depending on the facts and circumstances of each case coupled with consideration of the employee's overall employment and disciplinary history. No two employees or circumstances are identical; therefore, individual employees may have different progressive discipline outcomes. Violations are categorized as Misconduct, Serious Misconduct, or Extreme Misconduct A non-exhaustive list of examples of different types of violations by category is referenced in the City's Personnel Policy Manual. Progressive discipline does not apply to the following categories of conduct: • Workplace Violence • Harassment • Criminal Activity 26 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 538 of 1019 23.3 DISCIPLINE PROCESS 23.3.1 Initial Meeting When a supervisor identifies a policy, procedure, or rule violation and/or other performance deficiency, the supervisor may, at his/her discretion, schedule an"Initial Meeting"with an employee to discuss the incident or issue to ensure that (s)he has considered the facts and circumstances from the employee's perspective. Although some circumstances may benefit from a supervisor having an Initial Meeting, there is no requirement to have one in all cases. If the supervisor schedules an Initial Meeting, it is because the employee will be subject to questioning, which may result in discipline. As such, an employee is able to request Union representation to accompany him/her to the Initial Meeting. An employee will be provided with a minimum of forty-eight (48) hours of notice of any scheduled Initial Meeting for which (s)he would be responsible for requesting a Union representative No advanced notice to the employee is required when the supervisor has pre-arranged for a Union representative to attend the Initial Meeting. The employee and Union representative will be allowed up to fifteen (15) minutes to confer, without management present, prior to the start of the Initial Meeting. 23.3.1.2 Requesting/Waiving Union Representation It is the employee's responsibility to arrange for Union representation, if so desired, upon receiving notice to attend an Initial Meeting. An employee who arrives to a prescheduled Initial Meeting without Union representation will be deemed to have waived his/her right to such representation, and the meeting will proceed as scheduled. 23.3.2 Disciplinary Meeting A Disciplinary Meeting may be held with an employee at any time. The purpose of a Disciplinary Meeting is to issue already determined discipline. As an employee will not be expected to answer any questions at this meeting, (s)he is not entitled to Union representation. 23.4 TYPES OF DISCIPLINARY ACTION The following disciplinary actions shall be utilized, and, depending on the severity of the offense, the first disciplinary action may be at any appropriate level, including termination of employment 27 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 539 of 1019 Minor Discipline: A. Written Counseling B. Written Notice C. Written Notice in Lieu of Suspension, D. Unpaid Suspension of twenty-four (24) hours or less, Major Discipline: A. Unpaid Suspension of more than twenty-four (24)hours B. Disciplinary Demotion C. Termination of Employment 23.5 PERFORMANCE IMPROVEMENT PLAN (PIP) Performance Improvement Plans (PIP) are most commonly used in the following circumstances: • To extend an employee's probationary period; • When an employee receives a performance evaluation,which indicates the employee is not meeting expectations; • When an employee's performance, related to deficiencies in their knowledge, skills, abilities, and/or competencies (K.S.A.C.),has deteriorated over a period of time; or • When an employee's performance, related to deficiencies in their knowledge, skills, abilities, and/or competencies (K.S.A.C.), falls below standard following a newly implemented system,process, and/or procedure. A Performance Improvement Plan describes the employee's current performance issues, states the performance expectations for required area(s) of improvement, and provides an action plan to guide the employee toward improving his/her performance within a defined time period. a. A Performance Improvement Plan may be issued at any time and/or in conjunction with any disciplinary action. b. Any "Major Discipline" or suspension resulting from the unsuccessful completion of a Performance Improvement Plan is subject to a Predetermination Conference. 23.6 TYPES OF APPEALS/RESPONSES TO DISCIPLINARY ACTION 23.6.1 Minor Discipline Appeal/Response Options: a. There are no appeal options for a Written Counseling or for placing an employee on a Performance Improvement Plan. b. Written Comments 28 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 540 of 1019 Employees may submit written comments in response to any Minor Discipline for inclusion in their personnel files. C. Administrative Appeal Employees may request to have an Administrative Appeal with the Director of Human Resources and Risk Management (or Designee) by making such request in writing or by electronic mail directly to the Director of Human Resources and Risk Management within ten (10) calendar days of receipt of a Written Notice, Written Notice in Lieu of Suspension, or Unpaid Suspension of twenty-four (24) hours or less. Within thirty (30) calendar days of conducting an Administrative Appeal, the Director of Human Resources and Risk Management (or Designee) will provide the employee with a written response of his/her determination. This determination is final and not subject to further review or appeal. 23.6.2 Major Discipline Appeal/Response Options: a. Written Comments Employees may submit written comments in response to any Major Discipline for inclusion in their personnel files. b. Predetermination Conference Prior to the imposition of any Major Discipline, employees are entitled to participate in a Predetermination Conference. Employees will be provided a letter explaining their eligibility to participate in the Predetermination Conference. If an employee wishes to participate, (s)he must timely elect to do so by completing and returning the Election of Rights form to the Director of Human Resources and Risk Management by the deadline stated in the letter, and (s)he must attend the Predetermination Conference as scheduled. An employee may have a representative attend the Conference with him/her. As soon as practical after the Predetermination Conference, the employee will be notified in writing of the City's decision. If no agreement is reached following the City's response to the Predetermination Conference, the Union may refer the matter on behalf of the employee to arbitration by notifying the Director of Human Resources and Risk Management and the City Manager by electronic mail on or by the tenth (10th) day of receipt of the City Manager's response. 29 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 541 of 1019 23.7 CRIMINAL CHARGES a. If an employee is arrested and charged with a felony offense, the employee shall be placed on Administrative Leave Without Pay until all final dispositions of the criminal charges. An employee who is convicted of, or who pleads guilty or no contest to, a felony or who pleads guilty or no contest in conjunction with a plea negotiation shall be terminated from his/her employment with the City without the right to a Predetermination Conference or appeal through the Grievance process. If an employee is convicted of, or pleads guilty or no contest to a lesser charge or in conjunction with a plea negotiation, (s)he may be terminated from his/her employment with the City pending the outcome of a Predetermination Conference. b. During an Administrative Leave Without Pay under these circumstances, an employee will be paid from any accrued and available vacation and sick leave. 30 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 542 of 1019 ARTICLE 24 24.0 GRIEVANCE AND ARBITRATION A grievance is defined as a dispute or disagreement involving the application or interpretation of the express provisions of this Agreement. Issues or disputes, which are not grievances as so defined, shall not be subject to arbitration but may be processed through the grievance procedure. The Parties agree that the grievance procedure shall be the sole and exclusive method for resolving any dispute involving the application or interpretation of the Agreement Challenges to discipline are governed by Article 23 - Discipline and Performance Management. All references to "days"in this Article shall mean calendar days. 24.1 Grievance Procedures All grievances and responses to grievances shall be dated and submitted in writing by electronic mail to the Director of Human Resources and Risk Management (or Designee). The Parties agree to the step procedure outlined in this Article and acknowledge that the Parties can only extend stated deadlines by written agreement that matters are temporarily (not to exceed ten (10) days) being held in abeyance. Extensions shall never be inferred by the conduct of a Party and shall always be in writing. If the Union or Grievant fails to timely file or timely advance a grievance to the next step, the grievance is deemed "withdrawn" and cannot be refiled. If the City fails to timely respond at any step,the grievance is deemed "denied"and the Union or Grievant may proceed to the next step. The Parties agree to utilize the Director of Human Resources and Risk Management (or Designee) at all steps as the conduit for receiving and responding to grievances submitted to the City. Grievances at all steps shall be submitted by electronic mail to the Director of Human Resources and Risk Management(or Designee). For the purpose of this Article, "of receipt"shall mean the date the electronic mail message was sent. 24.1.1 Step One -Department Director The Union or Grievant shall submit in writing a Step One grievance on behalf of an employee or group of employees on or by the fifteenth (15th) day of the occurrence or on or by the fifteenth (15th) day of when the employee(s) knew or should have known of the occurrence. All grievances shall include the following: a. Statement of the grievance and the facts and circumstances upon which it is based; b. Name,job title, and department of grievant(s); c. The Article(s) and Section(s) of the Agreement alleged to have been violated; and d. The remedy requested; All class action grievances shall also include: 31 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 543 of 1019 a. Statement indicating the grievance is a class action; and b. Signature of an SEIU Union Official (President, Vice-President, Chief of Staff, Deputy Chief of Staff,or non-City employee Lead Negotiator). In the event a grievance does not contain the required information listed above, the Director of Human Resources and Risk Management (or Designee) may return the grievance to the Union or Grievant by electronic mail with a written notification identifying the missing information and deeming the grievance as "incomplete." An "incomplete" grievance must be returned to the Union or Grievant on or by the fifteenth (15th) day of receipt of the grievance. The Union or Grievant will then have five (5) days from the date of receipt of the incomplete grievance to resubmit a complete grievance. If a complete grievance is not resubmitted on or by the fifth (5th) day of receipt, it will be deemed"withdrawn,"and the Union or Grievant will not be able to resubmit it. The Department Director's Step One response shall be transmitted to the Union on or by the tenth (10th) day of receipt of a complete grievance. 24.1.2 Step Two - Director of Human Resources and Risk Management (or Designee) If no agreement is reached at Step One, the Union or Grievant may file a Step Two written grievance on behalf of grievant(s) by electronic mail to the Director of Human Resources and Risk Management on or by the seventh (7th) day of receipt of the Step One response. The Step Two written grievance shall describe with specificity the information on which the Union is relying to establish why it believes the Department Director's Step One response is not correct. The Director of Human Resources and Risk Management (or Designee), at his/her discretion, may conduct interviews with the grievant(s), the Union representative(s), members of the bargaining unit, and/or management to discuss the grievance. The Director of Human Resources and Risk Management (or Designee) must notify the Union or Grievant within five (5) days of receipt of the Step Two appeal if(s)he intends to conduct an interview with the grievant(s). Once such notification is made, the time period for the City's Step Two response is tolled until the interviews can be scheduled and conducted. The Director of Human Resources and Risk Management (or Designee) shall respond in writing to the Step Two grievance by electronic mail on or by the twentieth (20th) day of receipt of the Step Two grievance or on or by the twentieth (20th) day following an interview with the grievant(s), if an interview occurred. 24.1.4 Step Three -Arbitration a. If no agreement is reached at Step Two the Union may refer the grievance on behalf of the grievant(s) to arbitration by notifying the Director of Human Resources and Risk Management and the City Manager by electronic mail on or by the twentieth (20th) day of receipt of the Step Two response. The City may also request arbitration by notifying an SEIU Union Official by 32 SEIU Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 544 of 1019 electronic mail on or by the twentieth (201h) day of submitting the Step Two response. Employees who are not members of the Union, and who the Union refuses to represent as a result of such non-membership in the Union, may proceed to arbitration on their own and at their own expense, unless the Union has determined that the grievance giving rise to the arbitration has no merit 24.2 Arbitration Procedures The Party requesting arbitration shall initiate arbitration on or by the tenth (10th) day of receipt of arbitration notice as referenced in Section 24.1.4.a. by filing a request with the Federal Mediation and Conciliation Service (FMCS) for a panel of seven (7) arbitrators with a business office in the State of Florida. A copy of this request shall be served on the other Party. 24.2.1 Arbitrator Selection Each Party retains the right to reject one arbitrator panel in its entirety and request that a new panel be issued. The Party requesting arbitration shall strike the first name with each Party alternating strikes thereafter until only one arbitrator's name remains. The person remaining shall be the arbitrator. The arbitrator shall determine the date(s) and time(s) of the hearing subject to the availability of the Union and the City. Arbitration will be conducted at a location determined by the Parties. 24.2.2 Arbitration Fees and Expenses All fees and expenses of the arbitrator shall be divided equally between the Union and the City; however, each Party shall fully bear the expense of preparing and presenting its own case, including the cost of witnesses and other people it requires to attend the arbitration. 24.2.3 Arbitrator Authority and Award The power of the arbitrator shall be limited to the interpretation and application of the written terms of this Agreement In no event shall the terms and provisions of this Agreement be deleted, modified, or amended by the arbitrator. The arbitrator shall consider and decide only the specific issues raised by the grievance when it was submitted in writing to the City at Step One and the arbitrator shall have no authority to make his/her decision on any issue not submitted to him/her. The arbitrator shall submit his/her decision in writing with a statement of findings and reasons within thirty (30) days of the receipt of briefs, if any, or receipt of the transcript if Parties have agreed to submit the arbitration transcript in lieu of briefs. In the event the arbitrator finds a violation of the Agreement, the arbitrator shall determine an appropriate Award. The arbitrator's Award shall not be greater than the restoration of the employee to his/her most recent position held and the monetary value of the employee's back wages and benefits to make the employee "whole." 33 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 545 of 1019 24.2.4 Other Provisions A transcript of the Hearing will be made,unless waived by both Parties. Briefs, if any, must be filed with the arbitrator no later than thirty (30) days after the close of the Hearing or after receipt of the transcript, if a transcript is requested by either Party. Settlement of a grievance prior to the issuance of an arbitration Award shall not constitute precedent nor shall it constitute an admission that the Agreement has been violated. 34 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 546 of 1019 ARTICLE 25 25.0 INSURANCE 25.1 Medical,Vision and Dental Insurance Effective October 1, 2015, the sole medical benefit plan available to employees is a High Deductible Health Plan(HDHP). 25.1.1 Year One: (October 1, 2017 through September 30, 2018) 1. The premium cost for "employee only" HDHP medical, dental, and vision insurance shall be paid by the City. Employees are responsible for paying any premiums associated with covering dependents. The City Commission, through the Annual Budget process, may appropriate funds to subsidize the employees' premium costs for employees who cover dependent children on their medical plans. Any subsidy offered does not extend beyond the plan year for which it is budgeted, and the offering of and/or amount of any such subsidy is not subject to negotiation. 2. The City will contribute an annualized total of five hundred ($500.00) into an employee's HSA on the first full pay period check date following January 1, 2018. a. In order to be eligible for HSA deposit above, an employee must be actively employed on the first of the month in which the contract is ratified. b. Employees who are enrolled on the City's medical plan but who are ineligible to have an HSA because they are also enrolled in Medicare, may be eligible to receive the City contribution amount referenced in Section 2 above. These employees must inquire directly with the Director of Human Resources and Risk Management no later than January 1, 2018 to be considered. 3. The City will contribute two hundred fifty dollars ($250.00) into an employee's HSA when they complete a Personal Health Assessment (PHA) between October 1, 2017 through July 31, 2018 at the Employee Health and Wellness Center and provide the required documentation to Human Resources. 4. The City will provide opportunities to convert an annualized total value of up to one thousand dollars ($1,000.00) after pension deduction, of any combination of sick and vacation time at the 100% conversion rate to help fund their HSA. This conversion can be done during the following times: a. December 1, 2017 - December 31, 2017 (any amount up to an annualized total of$1,000.00) b. April 1, 2018 - April 30, 2018 (any amount up to an annualized total of $1,000.00) c. August 1, 2018 - August 31, 2018 (any amount up to an annualized total of 35 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 547 of 1019 $1,000.00) d. For purposes of this Article, "annualized" means plan year October 1, 2017 through September 30, 2018. 5. Newly hired employees, hired on or after October 1, 2017, and who elect to be covered on the City's medical insurance, will accrue forty-one dollars and sixty- seven cents ($41.67) per active month of service for the City to deposit into their HSA through September 2018. The initial deposit will be made the first check of the month in which the member becomes enrolled in the City's group medical insurance. 36 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 548 of 1019 ARTICLE 26 26.0 PENSION 26.1 Employees will continue to participate in the employee's pension plan of the City of Boynton Beach Ordinance No. 88-43, as amended. A copy of the plan's annual actuarial valuation report will be provided to the Union, in its entirety,upon request from the Union. 26.2 The City and the Union agree to conform the pension plan to state requirements as pertaining to municipal pension programs. 26.3 The Union agrees to reopen this Article for negotiation upon written request of the City at any time during the term of this Agreement. 37 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 549 of 1019 ARTICLE 27 27.0 HOURS OF WORK, OVERTIME,AND BREAKS 27.1 HOURS OF WORK 27.1.1 The basic work week shall consist of forty (40) hours, unless otherwise specified. The City Manager will establish, and may change, the basic work week and hours of work best suited to meet the needs of the City. Nothing in this Agreement shall be construed as a guarantee or limitation of the number of hours worked per week. 27.1.2 The Department Director (or Designee) will establish a regular work schedule for employees and may change an employee's or group of employees' regular work schedules to meet department needs. Employees will be notified in writing with a minimum of six (6) calendar days of notice of any change to their regular work schedules. Notwithstanding the requirement for the advanced notice, employees may, at their sole discretion, waive the notice period and begin to work the new schedule upon request of the Department Director (or Designee). 27.1.3 Employees may be required to work additional hours as assigned by their supervisors. 27.1.4 Employees shall not be in a work status more than seven (7) minutes prior to, or more than seven (7) minutes after, their regular workdays unless they have their supervisor's approval to be in a work status. For purposes of timekeeping, the City will round time to the quarter hour consistent with 29 C.F.R. § 785.48. Example: 6:53 - 7:07 = 7:00 7:08 - 7:22 = 7:15 7:23 - 7:37 = 7:30 7:38 - 7:52 = 7:45 27.1.4.1 It is understood that the clock or other system designated by an employee's supervisor to record arrival and departure shall be the clock or system against which timely reporting for work is measured. If at any time that clock or system is deemed inoperative, the immediate supervisor will advise employees which clock or system will be utilized for timekeeping purposes. 27.1.4.2 Employees are required to accurately document or record their work time pursuant to their department's system. 27.1.5 Shift Bidding: Employees who work in departments in job classifications that have more than one established shift are able to bid on these shifts 38 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 550 of 1019 pursuant to the Department's/Division's established shift bidding process. A list of Departments/Divisions with established shift bidding processes is available in ADDENDUM"A"of this Agreement 27.1.5.1 If no departmental/divisional shift bidding process exists for a job classification within a Department/Division that has more than one shift, then the priority for selecting shifts will be based on seniority, as defined by the length of time in the job classification within the department/division, as long as the department/division can maintain the necessary balance of employees with the requisite knowledge, skills, and abilities required for the shift The Department Director retains the sole discretion to determine the requisite knowledge, skills, and abilities complement required on each shift Such shift bidding opportunities will be granted each year on December 1St and become effective January 1St. 27.2 OVERTIME 27.2.1 All work performed in excess of forty (40) hours in any one work week shall be paid in accordance with the Fair Labor Standards Act (FLSA) regulations for overtime. 27.2.2 Only hours "actually worked"will be considered in the calculation of overtime. 27.2.3 Additional hours may be offered and scheduled for a specified work function. Such additional hours will be offered on a rotating basis based on seniority, which is defined as the length of time in the job classification within the department/division. Department/Division established rotation processes supersede this provision. A list of Departments/Divisions with established rotation processes is available in ADDENDUM"B"of this Agreement 27.2.3.1 Additional hours worked are not calculated as "overtime" until an employee has "actually worked" in excess of forty(40) hours in the work week. 27.2.4 Supervisor's shall provide no less than two (2) hours of advanced notice to employees prior to the assignment of unscheduled/mandated additional work hours except in the case where the supervisor, in consultation with the Department Director (or Designee), has determined that the additional unscheduled/mandated hours are deemed an immediate necessity for providing City services. 27.2.4.1 An employee who refuses or fails to work additional hours, pursuant to Section 27.2.4, may be subject to discipline if the employee does not have a legitimate reason, as determined by the supervisor in consultation with Human Resources, as to why (s)he cannot work the hours. 39 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 551 of 1019 27.2.5 In the event an employee is required to work additional hours, the employee's hours may be flexed within the same work week, provided the employee and the supervisor mutually agree to do so. 27.3 BREAKS 27.3.1 Employees are provided with two (2) paid fifteen (15) minute breaks throughout the course of a minimum eight (8) hour scheduled shift During scheduled shifts of less than eight(8) hours, employees are provided with one (1) paid fifteen (15) minute break. During these paid breaks, employees are required to remain at the job site. Paid breaks are scheduled by the employee's supervisor, and the supervisor may authorize the combination of two (2)paid breaks. 27.3.2 Unless otherwise stated, employees who are scheduled to work a shift of eight and a half(8.5) hours have a thirty (30) minute unpaid break. Employees who are scheduled to work a shift of nine (9) or more hours have a sixty (60) minute unpaid break. During this break time, employees are allowed to leave the job site. Unpaid breaks are scheduled by the employee's supervisor, and the times of such breaks are subject to change without notice. 27.3.2.1 An employee who, due to work necessity as dictated by his/her supervisor, is unable to disengage from work for the break referenced in Section 27.3.2 may be required or authorized by his/her supervisor to flex that time on the same work day. 27.3.2.2 A Department Director, with approval from the Director of Human Resources and Risk Management and the City Manager, may authorize an employee to have an alternate unpaid break length that is consistent with his/her regular work schedule. 27.3.2.3 Employees in the following job classifications are not eligible for the break referenced in Section 27.3.2 because they are required to remain at the job site an unable to fully disengage from their work: • Plant Operator Maintainer Trainee • Water Treatment Plant Operator I • Water Treatment Plant Operator II • Water Treatment Plant Operator III • Water Treatment Plant Lead Operator 27.3.3 An employee who fails to adhere to break time provisions, including timely returning to work from breaks,is subject to discipline. 40 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 552 of 1019 27.4 Task Assignment(Solid Waste) 27.4.1 Solid Waste employees are responsible for satisfactory completion of a daily Task Assignment A daily Task Assignment is defined as those duties correlating to collection of solid waste from defined routes; assisting other employees in collecting solid waste from other defined routes pursuant to Section 27.4.2; attending departmental meetings that require employee attendance; cleaning and maintaining vehicles; performing emergency work pursuant to Section 27.4.3; and any other duties assigned by supervisory staff related to support services for solid waste collection and to advance Citywide disaster responses. 27.4.2 Within the Solid Waste Division, circumstances may arise which prevent certain crews from completing their assigned routes within the work day. In this event, Management may direct other crews to help complete the route(s) of crews who were unable to complete their route(s) on that same day. 27.4.3 All employees in the Solid Waste Division of Public Works who perform work pursuant to Section 27.4.1 are considered Task employees. Task employees will be assigned to shifts of either eight (8) or ten (10) hours per day. Task employees will maintain the same shift for an entire work week. At the beginning of each work day, a daily Task Assignment shall be assigned by the supervisor. Upon completion of the assigned daily Task Assignment, a Task employee may be required to perform other work functions related to the Solid Waste Division of Public Works. 27.4.3.1 Task employees shall be released from duty only by their immediate supervisors. Task employees are prohibited from releasing themselves from duty. 27.4.4 The Director of Public Works (or Designee) will "equalize," as closely as possible, assignments for Task employees. 27.4.5 An employee may be assigned to cover another employee's assigned route when the employee who is normally assigned to the route is on vacation or is on extended leave. In this case, the employee who is assigned to cover the route shall be assigned that route for the entire work week and shall work the same shift as the employee for whom (s)he is covering. Management shall make every effort to provide the covering employee with forty-eight(48) hours of advance notice. 27.4.6 "Task hours," hours that are not "actually worked," are not considered "hours worked"for the purposes of calculating overtime. Overtime is calculated and paid pursuant to Sections 27.2.through 27.2.3.1. 27.4.6.1 Section 27.2.4 is not applicable to Task employees who are on Task Assignment(Solid Waste). 27.4.7 Employees may sign up to voluntarily work on Sunday to perform work consistent with Task Assignments. Voluntary Sunday Task Assignments shall be offered on a rotating seniority basis, starting with the most senior employee who signed up to work. 41 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 553 of 1019 27.4.7.1 A Task employee who has volunteered to work on that Sunday will be paid either: (a) three (3) hours at one and a half(1.5) times his/her regular rate of pay or (b) the total of all actual hours (s)he "actually worked" at his/her regular rate of pay,whichever is greater. 27.4.7.2 Should no Task employees volunteer to work on a Sunday when work is available, the City shall mandate the Sunday Task Assignment by reverse seniority, beginning with the least senior Task employee. Task employees who have been mandated to work a Sunday Task Assignment will be paid the total of all actual hours (s)he "actually worked" at his/her regular rate of pay. 42 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 554 of 1019 ARTICLE 28 28.0 COMPENSATORY TIME 28.1 Employees may accrue compensatory time in lieu of overtime pay when the employee works in excess of forty(40) hours in a work week. 28.2 Compensatory time is accrued at one and a half (1.5) times per hour of overtime worked. Employees may accumulate up to eighty (80) hours of compensatory time. At no time may an employee accumulate more than eighty (80) hours of compensatory time. Compensatory time must be taken within the quarter following its accrual or it will be paid out. 28.2.1 The first quarter begins on October 1St. 28.3 It is solely the employee's option to choose whether (s)he wishes to be paid for his/her overtime or to accrue compensatory time. The City will not encourage employees to take one form of compensation over the other. 43 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 555 of 1019 ARTICLE 29 29.0 HOLIDAYS 29.1 The following is a list of City-observed holidays. The dates on which each holiday is observed by the City is determined each October for the upcoming calendar year. • New Year's Day • Martin Luther King,Jr. Day • Presidents'Day • Memorial Day • Independence Day • Labor Day • Veterans'Day • Thanksgiving Day • Day After Thanksgiving • Christmas Eve • Christmas Day 29.2 Holiday Pay Provisions 29.2.1 For employees who are not required to work on a City-observed holiday: A. When a City-observed holiday falls on an employee's scheduled work day, the employee will receive eight (8) hours holiday pay at straight time. B. When a City-observed holiday falls on an employee's non- scheduled work day, it will be treated as a floating holiday and eight (8) hours will be added to the employee's vacation leave bank. C. Employees must work their regularly scheduled work day immediately before and their regularly scheduled work day immediately after the holiday or be in a pre-approved and authorized pay status immediately before and after the holiday in order to receive holiday pay or have floating holiday hours added to their vacation leave banks. 29.2.2 For employees who are required to work on a City-observed holiday: A. An employee who is scheduled and required to work on a City- observed holiday,will receive eight(8) hours of holiday pay at straight time in addition to being compensated for their hours"actually worked." 44 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 556 of 1019 B. Employees must report to work on time and work until the end of their shift on the City-observed holiday in order to be eligible for holiday pay. 29.2.3 Employees who are on a pre-approved and authorized leave with pay status on the date on which a City-observed holiday falls will have their leave time for that date designated as "holiday,"and it will not be charged to or deducted from their otherwise designated leave bank. 29.3 Task Assignment(Solid Waste) Holidays 29.3.1 For Task employees who are not required to work on a City-observed holiday: A. When a City-observed holiday falls on a Task employee's scheduled work day, the employee will receive eight (8) hours holiday pay at straight time. B. When a City-observed holiday falls on a Task employee's non- scheduled work day, it will be treated as a floating holiday and eight (8) hours will be added to the employee's vacation leave bank. C. Employees must work their regularly scheduled work day immediately before and their regularly scheduled work day immediately after the holiday or be in a pre-approved and authorized pay status immediately before and after the holiday in order to receive holiday pay or have floating holiday hours added to their vacation leave banks. When a City-observed holiday falls on a Task employee's non-scheduled work day, it will be treated as a floating holiday, and eight (8) hours will be added to the Task employee's vacation leave bank. 29.3.2. For Task employees who are required to work on a City-observed holiday: A. An employee who is scheduled and required to work on a City-observed holiday, will receive eight (8) hours of holiday pay at straight time in addition to being compensated for their hours"actually worked." B. Should a Task employee be required to perform "actual work" beyond his/her regular eight (8) or ten (10) hour Task Assignment schedule on a holiday, those hours also count as "hours worked" for purposes of calculating overtime. C. Employees must report to work on time and work until the completion of their Task Assignment on the City-observed holiday in order to be eligible for holiday pay. 45 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 557 of 1019 29.3.3 Employees who are on a pre-approved and authorized leave with pay status on the date on which a City-observed holiday falls will have their leave time for that date designated as "holiday," and it will not be charged to or deducted from their otherwise designated leave bank. 29.3.4 Task employees are prohibited from using Emergency Vacation, as referenced in Article 36.4,on a City-observed holiday. 29.3.5 The City will publish a holiday service schedule and makeup day schedule at least six (6) months in advance of a holiday. 46 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 558 of 1019 ARTICLE 30 30.0 WAGES 30.1 Year One (October 1, 2017 - September 30, 2018): Subject to appropriation by the City Commission, Bargaining Unit members will receive a two and three quarter percent (2.75%) increase to their hourly base rate retroactive to October 2, 2017. An employees who is at the maximum of his/her pay range will receive a lump sum in lieu of an increase to his/her hourly base rate of pay. 30.1.1 The City will increase pay ranges by two and a half percent(2.5%) in the City's Pay Plan effective October 1, 2017. 30.1.2 To reduce compression and to maintain the integrity of the City's Pay Plan, Bargaining Unit members who are reclassified and/or promoted between October 1, 2017 and ratification of this Agreement will have their new reclassification and/or promotional hourly rates calculated using the pay plan that was in effect on September 30,2017. 47 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 559 of 1019 ARTICLE 31 31.0 STANDBY,CALL BACK,AND OTHER ASSIGNMENT INCENTIVE PAY 31.1 STANDBY PAY Standby Pay may also be referred to as "Beeper Pay" or "On-Call Pay." Department Directors establish departmental/divisional rules regarding Standby protocols, including response times and procedures, which meet the needs of their respective operations. This Article addresses how an employee will be compensated for Standby assignments. This Article is only applicable to employees who are required to report to"the field"rather than to"the office"or"the center." 31.1.1 Supervisors schedule employees for Standby Assignments on a rotating basis and considerations may include: seniority, capability, availability, and reliability. 31.1.2 Divisions/Departments establish the rate of Standby Pay, which is not to be less than the equivalent of one and one half(1.5) hours of pay at an employee's hourly base rate of pay. Divisions/Departments with established Standby Pay are attached in ADDENDUM"C." 31.1.3 Standby Pay for Court Appearances During Non-Working Hours: a. Upon notice from the City that an employee is required to remain on standby for a court appearance, the employee shall receive one (1) hour of Standby Pay at the employee's hourly base rate of pay for each non-working day (s)he is required to remain in such status. Employees in this status will be compensated at a rate one half(0.5)hour of pay at the employee's hourly base rate of pay for a maximum of eight (8) hours per non-working day. b. Employees who are required to appear in Court on behalf of the City are eligible for Call Back Pay, as defined in 31.3.2. of this Article, if such appearance is required during their non- working hours. 31.2 CALL BACK PAY Department Directors establish departmental/divisional rules regarding Call Back protocols, including response times and procedures, which meet the needs of their respective operations. This Article addresses how an employee will be compensated for Call Backs. This Article is only applicable to employees who are required to report to "the field" rather than to "the office" or "the center." Call Back Pay for Bargaining Unit members in the Police Department is addressed in ADDENDUM"D." 48 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 560 of 1019 An employee who is called back to work more than thirty (30) minutes after or more than thirty (30) minutes before his/her regularly scheduled work hours will receive Call Back Pay as follows: 31.2.1 For each Call Back from 6:00 a.m. through 6:59 p.m. a. Call Back Pay Minimum: Two (2) hours at one and one half (1.5) times the employee's hourly base rate, regardless of length of time required to complete the work. (No concurrent pay for the Call Back Pay Minimum and Regular Hours pay is permitted.) b. Time worked in excess of two (2) hours for one Call Back will be paid at straight time and will be counted as "hours worked"for purposes of calculating overtime. 31.2.2 For Each Call Back from 7:00 p.m.through 5:59 a.m. a. Call Back Pay Minimum: Three (3) hours at one and one half (1.5) times the employee's hourly base rate, regardless of length of time required to complete the work. (No concurrent pay of the Call Back Pay Minimum and Regular Hours pay is permitted.) b. Time worked in excess of three (3) hours for one Call Back will be paid at straight time and will be counted as "hours worked"for purposes of calculating overtime. 31.3 OTHER ASSIGNMENT INCENTIVE PAY Nothing in this Article limits the City's ability to, or requires the City to, offer other incentive pay for assignments; however, such assignment incentives, if offered,will be made available to all employees who are qualified to perform the responsibilities of the assignment and who are in the same job classification within the same Division/Department in which the assignment is being made. Seniority,defined as length of time in job classification within the Division of the Department, will be the basis from which selections for such assignments are made. 31.3.1 No assignment incentives may extend beyond three (3) months without the assignment being rotated based on seniority to all employees who are qualified to perform the responsibilities of the assignment and who are in the same job classification within the same Division/Department in which the assignment is being made. Seniority, defined as length of time in job classification within the Division of the Department, will be the basis from which selections for such assignments are made. 49 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 561 of 1019 31.3.2 Any offer of other incentive pay for assignments is not a guarantee that such incentives will be continued, and the Union expressly waives its right to consider such incentives as a"Past Practice." 50 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 562 of 1019 ARTICLE 32 32.0 CERTIFICATIONS AND PROFESSIONAL LICENSES Some positions within the City's established Job Classification system require employees to maintain certain certification(s) and/or professional license(s) as a minimum requirement and as a condition of employment. Some positions within the City's established Job Classification system require employees to obtain certain certification(s) and/or professional license(s) as a prerequisite for advancement to the next step in the classification's Career Path. For purposes of this Article, Florida Class E Driver's Licenses are not considered"professional licenses." Nothing within this Article is a waiver or limitation of Management Rights. 32.1 An employee who is required to maintain such professional license(s) and/or certification(s), as a minimum requirement, as specified in the Job Classification for the employee's current position, is eligible for financial assistance. 32.1.1 The City will provide financial assistance for the maintenance of such professional license(s) and/or certification(s) as follows: a. The City will reimburse the employee for application/registration and/or testing fees upon receipt of employee's documented, successful completion and renewal of required professional license and/or certification. b. The City is not responsible for costs associated with travel and costs associated with any classes required as continuing education credits. 32.2 An employee who is required to obtain such professional license(s) and/or certification(s) as a prerequisite to advancing to the next step in his/her job classification's Career Path is eligible for financial assistance. 32.2.1 The City will provide financial assistance for the maintenance of such professional license(s) and/or certification(s) as follows: a. The City will reimburse an employee for twenty-five percent (25%) of the cost for one (1) set of basic study materials per employee per required license and/or certification. b. The City will reimburse the employee for application/registration and/or testing fees upon receipt of employee's documented, successful completion and renewal of required professional license and/or certification. c. The City is not responsible for costs associated with travel and costs associated with any classes required as continuing education credits. 51 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 563 of 1019 32.3 The City may, from time to time, offer other incentives or additional pay to employees who, on their own time and expense, have attained professional license(s) or certification(s), which are not required in, but allow them to perform additional functions within their current Job Classification, and such functions are determined by the Department Director to be beneficial for the employees to be able to perform. 32.3.1 Employees who are receiving incentives or additional pay pursuant to Section 32.3 are not eligible to receive "Out of Class Pay" (See Article 34) unless the employee has been assigned in writing to perform another job due to a vacancy in the budgeted position. In cases when an employee has been assigned to work Out of Class, any incentive(s) or additional pay will be suspended until such time that the Out of Class assignment is concluded. 32.3.2 Nothing in Section 32.3 requires the City to offer other incentives or additional pay to employees who have professional license(s) and/or certification(s) not specifically stated as a minimum requirement in their current Job Classifications. Any such incentive or additional pay, if offered, will be made available to all employees in the same job classification within the same Division/Department, who have identical professional license(s) and/or certification(s) and who are willing to perform additional functions, which are not required in their current Job Classification Any offer of other incentives or additional pay for assignments is not a guarantee that such incentives or additional pay will be continued, and the Union expressly waives its right to consider such incentives and additional pay as"Past Practices." 52 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 564 of 1019 ARTICLE 33 33.0 EMERGENCY PAY POLICY 33.1 Emergency pay shall hereinafter be paid pursuant to the provisions of City Emergency Ordinance 2005-036 or the most current City Emergency Ordinance. 53 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 565 of 1019 ARTICLE 34 34.0 OUT OF CLASS ASSIGNMENT PAY 34.1 Employees shall be required to perform work in a different classification upon notice from their supervisor. 34.2 Out of Class Assignments to positions in a higher pay grade and with a duration of more than twenty-four (24) consecutive work hours will be documented on an Employee Activity Report(EAR). 34.3 Employees working in an Out of Class Assignment,pursuant to Section 34.2, will receive a five percent (5%) increase to their hourly rate of pay or the minimum hourly rate of the assigned classification's pay grade, whichever is greater,until the assignment is concluded. 34.4 Upon release from an Out of Class Assignment, the five percent (5%) increase to the employee's hourly rate of pay or the minimum hourly rate of the assigned classification's pay grade will terminate. 34.5 For training purposes, employees are required, upon written notice from their supervisor, to perform work functions that may be included in a Job Classification in a higher pay grade. An employee who is assigned pursuant to this Section is not entitled to Out of Class Pay. 54 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 566 of 1019 ARTICLE 35 35.0 TRAINING ASSIGNMENT PAY 35.1 Employees shall be required to train other employees upon notice from their supervisor. 35.2 Training Assignments, with a duration of more than twenty-four (24) consecutive work hours, will be documented on an Employee Activity Report(EAR). 35.3 Employees who have been assigned to train other employees, pursuant to Section 35.2, will receive a five percent(5%) increase to their hourly rate of pay until the assignment is concluded. 35.4 Upon release from a Training Assignment, the five percent (5%) increase to the employee's hourly rate of pay will terminate. 55 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 567 of 1019 ARTICLE 36 36.0 VACATION 36.1 Accrual: Employees accrue vacation hours each pay period when they are in an active and paid status of twenty-four (24) or more hours. The chart below shows the maximum annual accrual of vacation hours based on years of service: Years of Service Vacation Hours 1 Year 80 2-3 Years 120 4 Years 128 5 Years 136 6 Years 144 7 Years 152 8 Years 160 9 Years 168 10-15 Years 176 16-20 Years 192 21 Years&After 200 36.1.1 An employee may accrue vacation hours up to the Allowable Maximum: the total vacation hours (s)he accrued in his/her two (2) most recent years of employment. During the fiscal year, vacation hours may accrue beyond the Allowable Maximum; however, any accrued and unused vacation hours exceeding the Allowable Maximum on September 30th of each year will be forfeited. 36.1.2 An employee who has had documented vacation leave request(s) denied during the fiscal year due to operational requirements and will exceed the Allowable Maximum on September 30th, may request to receive payment for the excess vacation hours (up to the number of vacation hours that were denied). 36.1.2.1 In order to receive the payment in Section 36.2.1, the employee must notify his/her supervisor no later than August 1St of the current fiscal year, so the supervisor can have the denied leave requests and an EAR submitted to Finance no later than September 1St of the current fiscal year. Payment will be made on the last paycheck date of the fiscal year. 36.2 Requests: Vacation may be requested as earned, in thirty (30) minute increments, subject to the approval of the Department Director (or Designee) who shall approve or deny vacations based on operating requirements of the Department Approval of vacation leave requests must not be unreasonably withheld. 56 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 568 of 1019 36.2.1 Requests to use vacation for three (3) consecutive shifts or less must be submitted for approval twenty-four (24) hours in advance. Supervisors must approve or deny the request prior to the end of the work shift on the work day preceding the first requested date. 36.2.2 Requests to use vacation for more than three (3) consecutive shifts must be submitted for approval seventy-two (72) hours in advance. Supervisors must approve or deny the request forty-eight(48) hours prior to the end of the work shift of the first requested date. Advanced vacation requests must be approved or denied within thirty(30) days of the date of the request 36.3 An employee who is absent without approval shall be docked pay for the time not worked and is subject to disciplinary action. 36.4 Emergency Vacation: During the fiscal year, an employee may be granted the use of up to twenty- four (24) hours of vacation for absences from work when a vacation request cannot be timely made pursuant to Section 36.2.1 or Section 36.2.2. An Employee must notify his/her supervisor of the need for this absence, pursuant to applicable Departmental call-in procedures, with at least thirty (30) minutes prior the start time of his/her shift If an employee is already at work and the employee is notified of an emergency, (s)he may use Emergency Vacation upon notice to, and approval from, his/her supervisor. Emergency vacation can be requested no more than four (4) times per fiscal year. Time used in this regard may be used in increments of one (1) hour. 36.4.1 Task employees who are required to work on a City-observed holiday are prohibited from using Emergency Vacation on that City- observed holiday. 36.6 Emergency Cash Out: 36.6.1 Employees faced with sudden and extraordinary circumstances of hardship, as defined by IRS regulations governing 401(k) plans, and who have in excess of forty (40) hours of accrued vacation, are eligible to request emergency cash out of vacation. If approved, an employee may convert up to eighty (80) hours of Vacation to cash (less applicable deductions) provided they will have remaining in their Vacation bank after the cash out a minimum of forty(40)hours. Conversions must be done in increments of eight(8) hours. 36.6.2 An employee who does not have enough accrued vacation hours to finance the total amount of his/her emergency cash out request may consider also using accrued sick leave hours. Sick leave hours used for a cash out will be calculated at fifty percent (50%) of the employee's hourly rate. Accrued sick leave hours may only be used if the employee will have remaining in his/her Sick bank after the cash 57 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 569 of 1019 out eighty (80) hours. The total combination of vacation and sick hours may not exceed eighty (80) hours and vacation hours must always be used before sick hours. 36.6.3 A request must be made in witting outlining the emergency and submitted to the Human Resources Director on the appropriate form. A committee comprised of the City Manager, Finance Director, and Director of Human Resources and Risk Management will then review the request and approve, deny, or modify the requested hours as they see fit. Employees may utilize this provision once during each fiscal year of this Agreement Upon request, employees are required to provide a receipt as proof of payment for any estimate provided as documentation of an expense. 36.6.3.1 The committee reserves the right to review and consider requests that are not specifically addressed in the IRS regulations governing 401(k) plans. 58 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 570 of 1019 ARTICLE 37 37.0 SICK LEAVE 37.1 Accrual: Employees shall accrue sick leave at a rate of eight(8)hours per month for a total annualized accrual amount of ninety-six (96) hours. No employee shall be entitled to use sick leave in excess of the amount of accrued and unused hours (s)he has available. 37.2 Notice of Use of Sick Hours: 37.2.1 Unscheduled Sick: An employee shall notify his/her immediate supervisor or designee, in a manner provided for by management, of his/her illness not less than thirty (30) minutes before the start of his/her scheduled shift. If an employee fails to call in within the specified time, the employee shall be subject to progressive discipline. This notice procedure shall be followed for each day the employee is unable to report to work unless the employee has been authorized by Human Resources and the City Manager for an extended leave of absence. 37.2.2 Scheduled Sick: An employee may request with a minimum of forty- eight (48) hours of advanced notice to use scheduled sick hours for medical, dental, optical, appointments and/or procedures. Documentation to support payment under the "scheduled sick" pay code must be provided with payroll. Unsubstantiated use of such time will result in the time being recoded to "sick." 37.3 Documentation Required: For any use of sick time in excess of three (3) consecutive work days, an employee is required to provide written medical certification to the Human Resources and Risk Management Department upon return to work. 37.3.1 "Consecutive work days" means any day for which you were scheduled to work,including additional or"overtime"shifts. 37.3 Sick hours may be requested and/or utilized upon approval of the Department Director (or Designee) for the following reasons: A. Employee's health, or up to forty (40) hours per fiscal year for illness of immediate family member: the employee's parent, spouse,or child. B. Medical, dental, or optical treatment that is determined in writing by a physician to be necessary and must be performed during working hours. C. Quarantine due to exposure to contagious disease. 59 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 571 of 1019 D. In connection with an employee's Workers' Compensation case, where (s)he has declined a light duty assignment or where no such assignment is available.. E. In connection with an approved Family and Medical Leave Act (FMLA) leave for a serious medical condition of the employee, or the employee's immediate family member, as defined in(FMLA). 37.4 An employee retains his/her accrued and unused sick hours while employed in a full time position with the City. If an employee's status converts to a part-time position, whether voluntarily or involuntarily, (s)he will have his/her accrued and unused sick leave paid out pursuant to Section 37.5.3. 37.5 Payout of Sick Leave 37.5.1 Newly hired probationary employees are not eligible for sick leave payout. 37.5.2 Employees who are terminated from the City are not eligible for a payout of sick leave. 37.5.3 Regular employees will have payment made for their accrued and unused sick hours, at the percentage specified in the table below, upon resignation, retirement, change in status from full time to part- time, or death. (Retirement shall include normal retirement, disability retirement, or early retirement as defined in the appropriate Pension Plan). Continuous Years of Service Percentage of Sick Leave Payout Less than 5 full years 0% 5 years but less than 10 full years 25% More than 10 full years 50% Upon retirement from the City 50% 37.6 Sick Leave Donations: 37.8.1 Sick Leave Donations are available pursuant to City policy. 60 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 572 of 1019 ARTICLE 38 38.0 COMPASSIONATE LEAVE 38.1 In the event of the death of a non-probationary employee's mother, father, child, foster parent, step-parent, foster child, step-child, brother, sister, spouse, registered domestic partner, son-in-law, daughter-in-law, grandparent, grandchild, mother-in-law, or father-in-law, the employee shall be entitled to paid compassionate leave not to exceed three (3) consecutive work days. However, if it is necessary for the employee to leave the State in connection with the interment of the deceased, the employee shall be entitled to be paid compassionate leave not to exceed five (5) consecutive work days. 38.1.1 For purposes of this section, "non-probationary" means any Bargaining Unit member who has successfully completed his/her initial probationary period as defined in Article 20: Sections 20.1 and 20.1.2. 38.2 Employees must submit proof of death within thirty (3 0) days in order to be eligible for paid Compassionate Leave. The City Manager may grant additional Compassionate Leave at his/her sole discretion. 61 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 573 of 1019 ARTICLE 39 39.0 JURY DUTY 39.1 Leave with pay may be authorized for an employee who is required to attend Jury Duty or to whom a subpoena has been issued by a court of law to appear as a witness on a case on behalf of the City, provided the employee provided proper notice as outlined in Section 39.2. 39.2 An employee is required to provide five (5) days of advance notice to his/her supervisor that they have received a Jury Summons. Employees who are required to report to jury duty on a day that they are scheduled to work are not required to report to work on the day on which they reported for jury duty. Employees whose work schedule crosses the day divide (12:00 A.M.) must make arrangements with their supervisors in advance as to which day(s)he will be required to report. 39.3 In order for employee to receive his/her regular pay for such leave the employee must deposit the money which (s)he receives for jury duty or witness fee,with the City's Finance Department for those hours that coincide with his/her regular work schedule, unless otherwise provided by law. Employees can keep only travel expense monies. 39.4 An employee who is subpoenaed as witness in a case unrelated to City business may request vacation leave in order to receive pay. 62 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 574 of 1019 ARTICLE 40 40.0 UNAUTHORIZED ABSENCE 40.1 A Bargaining Unit member who is absent from work without authorized leave for a period of more than three (3) days shall be deemed to have abandoned his or her job and shall be separated from employment with the City. Separation of this type shall not be subject to any appeal, grievance, or arbitration process. 40.2 However, a Bargaining Unit member who is absent from work without authorized leave for a period of more than three (3) days but not more than thirty(30) days, and who, due to a serious medical condition,was physically unable to notify his/her employer or have another person notify his/her employer may request consideration for rehire from the City Manager via written notice to the Director of Human Resources and Risk Management Under these circumstances, the Director of Human Resources and Risk Management must be provided with sufficient details and circumstances surrounding the absence within thirty-one (31) days of the first date of absence. The City Manager's determination shall be final and not subject to further review,appeal, grievance,or arbitration process. 40.2.1 Nothing within this Section shall prevent the City from filling the vacancy on or after the fourth (41h) day of the employee's absence. The City is under no obligation to return the employee to work. 63 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 575 of 1019 ARTICLE 41 41.0 LEAVES OF ABSENCE 41.1 Family and Medical Leave Act(FMLA): An employee who has worked for the City for at least twelve (12) months and who has worked at least one thousand two hundred fifty (1,250) hours in the preceding twelve (12) months is eligible to request job-protected leave under FMLA for qualified reasons as defined by the law. Requests for leave under FMLA must be submitted in writing on the designated form to the Human Resources and Risk Management Department Leaves under FMLA are approved by the Director of Human Resources and Risk Management and the City Manager. Human Resources may designate as FMLA an eligible employee's qualified leave, including lost time due to a Workers' Compensation claim. For more information regarding leave under FMLA, contact the Human Resources and Risk Management Department. 41.2 Americans with Disabilities Act Amendments Act(ADA": An employee may be entitled to leave as an accommodation for his/her disability under the ADAAA. For more information regarding a leave accommodation under ADAAA, contact the Human Resources and Risk Management Department. 41.3 Military Leave: The City complies with Military Leave pursuant to the Uniformed Services Employment and Reemployment Rights Act (USERRA) and Florida Statute 115.07. An employee must immediately notify the Human Resources and Risk Management Department upon notice of his/her need for Military Leave. For more information regarding Military Leave, contact the Human Resources and Risk Management Department. 41.4 Leave of Absence (Other): An employee who is not eligible for leave under FMLA, ADAAA, or Military Leave may request a Leave of Absence for up to ninety(90) days. A request for a Leave of Absence must be submitted in writing to the City Manager via the Director of Human Resources and Risk Management. The City Manager, in consultation with the Director of Human Resources and Risk Management and the employee's Department Director,will consider an 64 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 576 of 1019 employee's request for a Leave of Absence on a case-by-case basis with the operational needs of the City being a primary factor in whether or not the leave may be granted. An employee who is on an approved Leave of Absence is subject to being recalled to service upon notice of the City Manager (or Designee). The City Manager's determination is final and is not subject to further review, appeal, grievance,or arbitration process. Any approved Leave of Absence will require an employee to utilize his/her paid leave time in the following order: compensatory time, vacation, and sick. Once the employee has exhausted all available accrued time, the remainder of the Leave of Absence will be without pay. An employee will not accrue vacation or sick hours while on a Leave of Absence. The employee is responsible for the full cost of insurance premiums for work weeks in which (s)he is in an unpaid status of less than twenty-four (24) hours. 65 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 577 of 1019 ARTICLE 42 42.0 MODIFIED WORK (LIGHT DUTY) 42.1 Modified Work Assignments (Workers' Compensation): An employee who has been released to work with restrictions may be accommodated with a modified work (light duty) assignment at the sole discretion of the Human Resources and Risk Management Department An employee may choose to accept or decline the modified work assignment If an employee declines an offer of a modified work assignment, the employee will be required to remain at home until released to full duty with no restrictions, and during this time, (s)he will be required to use accrued and available leave time in the following order: sick and vacation. Additionally, an employee who declines an offer of a modified work assignment and who meets the eligibility requirements for leave under FMLA, will have his/her time off automatically designated as FMLA. For more information regarding modified work as it pertains to Workers' Compensation, contact the Human Resources and Risk Management Department 42.2 Modified Work Assignments (Other): The City complies with the Americans with Disabilities Act Amendments Act (ADAAA) to provide reasonable accommodations to employees who request them and are qualified. An employee may request an accommodation and/or more information by contacting the Human Resources and Risk Management Department 66 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 578 of 1019 ARTICLE 43 43.0 WORKERS' COMPENSATION The City is self-insured for Workers' Compensation. The City's Human Resources and Risk Management Department coordinates claims management for work- related injuries and illnesses. For information and policies regarding Workers' Compensation,contact the Human Resources and Risk Management Department 43.1 Reporting Work-Related Injuries/Illnesses: An employee who sustains a work-related injury or illness is required to immediately notify his/her supervisor and/or the Human Resources and Risk Management Department Notification to the Human Resources and Risk Management Department can be made 24/7 by calling: (561) 742-6677 or via e-mail to: risk@bbfl.us. An employee who fails to promptly notify his/her supervisor or the Human Resources and Risk Management Department is subject to disciplinary action including termination of employment 43.2 FMLA in Conjunction with Workers' Compensation: Human Resources may designate as FMLA an eligible employee's lost time due to a Workers' Compensation claim. 67 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 579 of 1019 ARTICLE 44 44.0 SAFETY AND HEALTH The City and the Union agree that a safe and healthy workplace is mutually desirable. The City commits to maintaining a safe and healthy workplace for its employees. 44.1 Immunizations: Employees may request, and the City will provide at an authorized facility at no cost to the employee, immunization shots for tetanus, hepatitis, and diphtheria. 44.2 Safety Committee: The Safety Committee will include one (1) Blue Collar representative and one (1)White Collar representative who is designated by the Union. 44.3 Incident Review Board(IRB): The Incident Review Board will include one (1) Blue Collar representative and one (1) White Collar representative who is designated by the Union. 68 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 580 of 1019 ARTICLE 45 45.0 DRUG FREE WORKPLACE POLICY 45.1 The Union recognizes and supports the City's Drug Free Workplace Policy, as amended from time to time. For information regarding the City's Drug Free Workplace Policy, contact the Human Resources and Risk Management Department A copy of the City's Drug Free Workplace Policy in effect at the time of ratification is attached in ADDENDUM"E." 69 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 581 of 1019 ARTICLE 46 46.0 UNIFORMS AND ALLOWANCES 46.1 UNIFORMS: 46.1.1 Applicability: Employees are required to adhere to the City's Dress Code while working and/or while representing the City in an official capacity. Some employees, while working, are required to wear uniforms designated by their respective Department Directors. c. Department/Division uniform allocation information is available in ADDENDUM"F." d. If no Department/Division information is specified for employees who are required to wear uniforms,the following minimum allocation will be issued: i. Blue Collar: • (5) "Green" Shirts (short or long sleeved) • (5) "Green"Pants or shorts • (5) T-Shirts • (2) Hats • (1) Sweatshirt • (1) Jacket • (2) Overalls (Mechanics Only) ii. White Collar: • (5) Shirts • (3) Pants • (1) Hat(field/non-office employees) • (1) Jacket(field/non-office employees) 46.1.2 Issuance: Newly hired employees,who are required to wear a uniform, will be issued the appropriate uniforms after thirty (30) days of employment Newly hired employees working in the Police Department's Communications Center will be issued the appropriate uniforms after one hundred twenty (12 0) days of employment 46.1.3 Reissuance/Replacement: An employee may request for his/her uniform to be reissued upon providing the non-fitting, worn out, and/or damaged uniform to the Department representative. Reissuance of daily worn uniform items (excluding sweatshirts/jackets) is generally acceptable after one (1) year from date of issue. Reissuance of less frequently worn/more durable uniform items such as sweatshirts and jackets is generally acceptable after two (2)years from date of issue. Uniforms damaged 70 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 582 of 1019 through the course of work may be requested for reissue at any time. The Department representative will verify that the uniform is no longer suitable for wear and will proceed with replacing it If there is any disagreement between the employee and the Department representative regarding the reissuance of a uniform, the Department Director (or Designee)will make a final determination. a. An employee who has lost or damaged (outside of work) a uniform is required to immediately notify his/her Department Director via his/her Department representative and is responsible for replacing the lost uniform at his/her expense. 46.1.4 Cost: The City provides the required uniform at no charge to the employee; however, the Internal Revenue Service (IRS) considers uniforms provided to employees covered under this Agreement a "taxable benefit" Therefore, the City is required to treat the value of all issued uniforms as "imputed income" and deduct the applicable taxes. Example: If a uniform costs $20.00: $20.00 will be added in a special wages code so that the payroll system can calculate the corresponding tax amount and deduct that amount from the employee's paycheck. 46.1.5 Other Provisions: a. Employees who are issued uniforms must wear them while working. Employees are provided with a sufficient number of uniforms to make a neat and clean appearance at work each day. Employees are expected to report to work in the appropriate, clean, and well-maintained uniform. If an employee wishes to purchase additional uniforms, (s)he may do so, but (s)he is responsible for paying the full cost and all applicable tax. b. An employee, who is not wearing the proper uniform, including the proper safety shoes, if applicable, may be sent home without pay to change and is subject to further disciplinary action. c. Only City issued jackets and hats may be worn as part of a City uniform. d. Pant legs must be properly hemmed; no cutting, ripping, unfinished edges,rolling up, stapling,or taping is allowed. 71 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 583 of 1019 e. Employees in certain Job Classifications may be permitted to wear shorts at their Department Director's discretion. When worn, shorts must be neatly tailored and hemmed without frayed edges or cuts and must fall within four (4) inches of the kneecap. f. Any article of clothing issued as part of a City uniform is for use only while working and representing the City in an official capacity. Uniforms may be worn while commuting to and from work. g. Employees are prohibited from purchasing or consuming alcohol while wearing a City-issued uniform. h. Employees are cautioned that they are representing the City while wearing their City uniform. An employee found to be engaging in activity or conduct unbecoming of a City employee while wearing a City uniform, whether the employee was on-duty or off duty at the time, is subject to discipline,including termination of employment. i. An employee who has a medical condition which prevents the employee from wearing the required uniform must immediately notify the Human Resources and Risk Management Department to request an accommodation. j. Employees are required to return all City-issued uniforms upon separation of employment. 46.2 ALLOWANCES: 46.2.1 Tool Allowance: Employees who work in the following Job Classifications: Fleet Mechanic and Fleet Mechanic, Sr. will receive an annualized allowance of one thousand dollars ($1,000.00) payable in the second paycheck following ratification for Year One and in the second paycheck in October for the subsequent years of this Agreement. Employees who are newly hired into one of these Job Classifications will receive a prorated allowance based on the number of months remaining in the fiscal year. 46.2.2 Shoe Allowance: a. Eligibility Blue Collar: All employees who are in the Blue Collar bargaining unit, with the exception of the following Job Classifications: Ocean Lifeguard and Ocean Lifeguard Lieutenant are eligible for a Shoe Allowance. 72 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 584 of 1019 White Collar: Only employees who are in the following Job Classifications in the White Collar bargaining unit are eligible for a Shoe Allowance: • Business Compliance Officer • Inspector/Plans Examiner I - IV • Laboratory Technician • Laboratory Technician, Sr. • Service Writer • Utilities Field Inspector b. Allowance Employees who are in eligible positions pursuant to Section 46.2.2.a. will receive an annualized Shoe Allowance of one hundred forty-seven dollars and fifty cents ($147.50) payable on the second paycheck in February of each year of this Agreement Employees who are newly hired after the Shoe Allowance has been paid will receive the current year's allowance pro-rated based on the number of months remaining in the fiscal year. 46.2.3 Sunglasses Allowance: Employees who work in the following Job Classifications: Ocean Lifeguard and Ocean Lifeguard Lieutenant will receive a Sunglasses Allowance of one hundred forty-seven dollars and fifty cents ($147.50) payable by the first paycheck in December each year of this Agreement 46.2.4 Car Allowance: Bargaining Unit members in the Development Department who are regularly required to drive a City vehicle to conduct business will be assigned a City vehicle by the Department Director (or Designee). In lieu of providing a City vehicle to such an employee, the Department Director may authorize a monthly car allowance in the amount of three hundred dollars ($300.00) when the Department Director deems it is more efficient for an employee to utilize his/her personal vehicle for City business. 73 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 585 of 1019 ARTICLE 47 47.0 TUITION ASSISTANCE PROGRAM The City has a Tuition Assistance Reimbursement Program, which is made available to eligible City employees on a first come first serve basis, and is subject to annual appropriation and funding levels set by the City Commission. Program information is available from the Human Resources and Risk Management Department 74 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 586 of 1019 ARTICLE 48 48.0 BONUS HOURS AND BONUS INCREASES 48.1 BONUS HOURS 48.1.1 The intent of this Article is to establish a wellness program designed to minimize time lost on the job and to help reduce the City's overall health insurance expenses. 48.1.2 All full time City employees covered by this policy are eligible to receive eight (8) bonus hours for continuous attendance at work every three (3) months (October through December, January through March, April through June and July through September) when the employee has not used sick time during the previous three (3) months nor has been absent from work or on leave other than those paid leave categories recognized in this document. 48.1.3 Bonus hours shall be counted as vacation leave and subject to the provision set forth for use of vacation. 48.2 BONUS INCREASES 48.2.1 In addition to any other monetary benefit, the City Manager is authorized to approve a bonus of up to five hundred dollars ($500.00) when such a bonus is substantiated and justified in writing by the Department Director (or Designee). This bonus will not affect the employee's pay grade and will be in compliance with Florida Statute. Funds for the bonus will be budgeted as a separate allowance and administered under the direct control of the City Manager. Employees are not automatically entitled to receive bonuses. This system allows for top performance to be recognized by the immediate supervisor and prompt rewards to be made at the discretion of the supervisor, provided the Department Director concurs. 75 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 587 of 1019 ARTICLE 49 49.0 ARTICLES TO BE REOPENED DURING AGREEMENT TERM The following Articles will be reopened during the Agreement Term as follows: 49.1 Article 25 - Group Insurance a. Year Two (October 1, 2018 - September 30, 2019): This Article will be reopened no later than July 1, 2018. b. Year Three (October 1, 2019 - September 30, 2020): This Article will be reopened no later than July 1, 2019. 49.2 Article 26- Pension The Union agrees to reopen this Article upon request from the City at any time during this Agreement 49.3 Article 27.4 - Task Assignment (Solid Waste) and Article 29.3 - Task Assignment(Solid Waste) Holidays a. Year Two (October 1, 2018 - September 30, 2019): These Articles will be reopened no later than July 1, 2018. 49.4 Article 30 - Wages a. Year Two (October 1, 2018 - September 30, 2019): This Article will be reopened no later than July 1, 2018. b. Year Three (October 1, 2019 - September 30, 2020): This Article will be reopened no later than July 1, 2019. 49.5 Article 48.1 - Bonus Hours a. Year Two (October 1, 2018 - September 30, 2019): This Article will be reopened no later than July 1, 2018. 76 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 588 of 1019 ARTICLE 50 50.0 DURATION 50.1 This Agreement and all monetary benefit adjustments provided herein shall be effective upon ratification by both parties and remain in full force and effect until September 30, 2020. Wage and benefit levels existing on September 30, 2020, shall be frozen as of that date and shall constitute the status quo during any period of negotiations for a successor Agreement. 50.2 During the negotiations and the impasse process, if any, the base wages of bargaining unit employees will be frozen at the levels in place at the time the City requests to reopen negotiations and no subsequent base wage increases will occur except as thereafter negotiated by the City and the Union, or, in the event the reopened negotiations do not result in a ratified Agreement, as imposed by the City Commission through the impasse process. 77 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 589 of 1019 ADDENDUM"A" SHIFT BIDDING Police Department All SEIU Bargaining Unit Members within the Police Department will have an opportunity for shift bidding every six(6) months: • Shift bidding forms distributed in October/November for December 1St effective date • Shift bidding forms distributed in April/May for June 1St effective date Shift bidding is based on seniority within the division of the Police Department. Shifts will be determined based on the operational needs of the division. Management may designate the number of Class "A" employees [those with five (5) or more years of experience] and the number of Class "B" employees [those with less than five (5) years of experience] required to work on each shift Additional Shift Bidding Protocol for Communications Dispatchers and Communications Specialists: • Communications Dispatchers and Communications Specialists will have a first (1St) through fourth (4th) choice rank to pick from the four available shifts. Failure to pick a shift by the due date will result in Management assigning the shift after all other timely shift bidding requests are considered. 78 SEIU Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 590 of 1019 ADDENDUM"B" OVERTIME ROTATION Police Department Police Records Division: "The Wheel" (1) An employee is eligible to accept an additional ("overtime") shift if the employee will not exceed working more than sixteen (16) hours in a twenty-four (24) hour period. Additionally, an employee must also be in a non-trainee status in order to be eligible. (2) The Supervisor (or the off-going designated employee for 24 hour operations) is responsible for scheduling hours as a result of a call out (3) The eligible off-going employees have the first opportunity to accept shift vacancy hours. This first opportunity is offered to off-going employees based on seniority: the employee's length of continuous service with the City, and it is not subject to "the wheel." Additionally, employee(s) who accept any shift vacancy hours based on this off-going opportunity do not have their place on "the wheel" impacted in any way. (4) The eligible incoming employees have the second opportunity to accept shift vacancy hours. This second opportunity is offered to incoming employees based on seniority: the employee's length of continuous service with the City, and it is not subject to "the wheel." Additionally, employee(s) who accept any shift vacancy hours based on this incoming opportunity do not have their place on "the wheel" impacted in any way. (5) If no eligible off-going or incoming employees accept the remaining shift vacancy hours,then the remaining hours are subject to"the wheel." (6) The next person on the "wheel," if eligible, will be called and will have the opportunity to accept the shift hours or to pass. If an employee on the rotation is ineligible, (s)he will be marked "N/A" and the next employee in "wheel" order will be contacted. This process is followed until shift vacancy hours are filled. (7) An eligible employee who accepts the vacant shift hours is solely responsible for all of the shift hours (s)he accepted. The employee accepting responsibility for the shift hours may choose to defer hours to another employee based upon mutual agreement. It is understood that the employee who originally accepted the shift hours is ultimately responsible for those hours should the person to whom the hours were deferred fails to work them. (8) An employee who accepts the "deferred" shift hours through a mutual agreement does not lose his/her place on"the wheel." (9) In the event that no employees volunteer for the available shift hours, the Supervisor will be notified and will conduct an "order in" (mandated overtime) based on reverse seniority. (10) Management reserves the right to determine the length of a shift vacancy. 79 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 591 of 1019 Police Communications Division: Shifts that remain or become available after shift bidding are put on a Monthly Overtime List This list is generally distributed during the second week of the month for shifts effective the following month. Communications Dispatchers/Specialists select available shifts by seniority on a rotating basis during two rotations. • During the first rotation, Dispatchers/Specialists must select a minimum of twelve (12)hours and may select additional shift hours. • If hours remain available, the list will be circulated for a second rotation during which Dispatchers/Specialists may select additional shift hours. • If hours remain available following the second rotation of the list, the hours remaining on the list may be open to Communications Supervisors or other qualified Police personnel. Remaining hours may also result in Mandatory Call Back. 80 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 592 of 1019 ADDENDUM"C" STANDBY PAY Police Department(White Collar) White Collar bargaining unit members of the Police Department are required to provide at least one personal phone numbers where they can be reached to receive calls for service. Utilities (Blue Collar) Blue collar receives one (1)hour per day of pay at their base hourly rate of pay for the seven (7) days when they are on call. Fire Department(White Collar) Fire and Life Safety Division FLS 1.14 On-Call (current information at time of ratification) Fire and Life Safety fire investigator personnel will be on-call for a one-week period starting 7:30 a.m. Monday morning and ending at 7:30 a.m.the following Monday. The one (1) week on-call assignments will be on a rotating basis based upon the number of personnel in rotation. When a new staff member is added into the rotation (s)he will be inserted after the last person was added into the rotation. The on-call Fire and Life Safety representative will be paid one (1) hour at one and one half times his/her base hourly rate for each day (s)he is on-call. Additionally, (s)he will be compensated for Call Back Pay pursuant to Article 31.2.1 and 31.2.2 of the respective Collective Bargaining Agreement. The on-call Fire and Life Safety representative shall be available by the City issued mobile phone at all times during his/her on-call assignment An alternate phone number must also be provided for each on-call Fire and Life Safety representative. The first call will be made to the on-call Fire and Life Safety representative's City issued mobile phone. If the on-call Fire and Life Safety representative does not answer then a second call will be made to the alternate number the on-call Fire and Life Safety representative provided. The on-call Fire and Life Safety representative shall respond by returning the call to dispatch or operations immediately [within three (3) minutes] if a call is "missed." If dispatch or operations is unable to contact, or has no response from, the on- call Fire and Life Safety representative, then the next Fire and Life Safety representative in the rotation will be called. Failure to be available to respond or failure to immediately respond to any "missed" call requires an explanation to the Fire Marshal and may subject the on-call Fire and Life Safety representative to discipline. Exchange of standby/on-call duty with another qualified Fire and Life Safety representative requires completion and submission of the appropriate forms as well as documented approval from the Fire Marshal. **See Sick Leave (FLS 1.05) and Vacation Leave and Other Time Off(FLS 1.07) policies as reference for situations with any time off during on-call status. 81 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 593 of 1019 "Reference: FLS 1.05 Sick Leave Any employee that calls out sick during normal work hours while designated as the on-call Fire and Life Safety Investigator representative will forgo their on-call status, including all monies due, for the full twenty-four (24) hour shift until they return to full duty. The forfeited shift(s) will be covered by the next Fire and Life Safety Investigator representative per the On Call Calendar. The covering investigator will receive the on-call pay for the shift(s) (s)he covered. "Reference: FLS 1.07 Vacation Leave and Other Time Off Any employee that requests vacation time or any other time off while designated as the on-call Fire and Life Safety Investigator representative will be required to forgo their on-call status, and the vacation time will not be approved until his/her shift has been covered, and this may also include forfeiting all monies due for the full twenty-four (24) hour shift until they return to duty. The covering investigator will receive the on-call pay for the shift(s) (s)he covered. 82 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 594 of 1019 ADDENDUM"D" CALLBACK CALL BACK PAY A White Collar Bargaining Unit employee who is a member of the Police Department is eligible for Call Back Pay when (s)he is called back to work when (s)he is off duty or when the work time is not contiguous with his/her assigned shift In the event of a Call Back, an employee will be compensated for his/her actual time worked, but not less than three (3) hours, at the rate of one and one half (1.5) times his/her hourly base rate of pay. No concurrent pay for Call Back Pay and Regular Hours pay is permitted. CALL BACK- Communications Center All Communications Center White Collar bargaining unit members that are not working in a probationary status are subject to Call Back. Call Back is defined as any time an employee within the Communications Division of the Police Department is called into work when (s)he is off duty or when the work time is not contiguous with his/her assigned shift. During "critical staffing situations," defined as times when there are less than three (3) Communications Dispatchers/Specialists available and scheduled (not including the supervisor on duty) and after shifts have been posted and offered to all qualified police dispatchers,Mandatory Call Back goes into effect. Mandatory Call Back commences with the Communications Dispatcher/Specialist with the least seniority on a rotating basis until the shift reaches minimum staffing of three (3) Communications Dispatchers/Specialists. "Rotating basis" means that once a Dispatcher/Specialist has been mandated, (s)he cannot be mandated again until each qualified and available Dispatcher/Specialist has been mandated. Mandatory Call Back is a twelve (12) hour shift but can be broken into as few as four (4) hour increments to help cover the shift appropriately. Example: A vacant shift of Mandatory Call Back hours from 0600-1800 exists. (a) The shift can be broken down to have one Dispatcher/Specialist work from 0600-1200 and a second Dispatcher/Specialist work from 1200- 1800. -OR- (b) A Dispatcher/Specialist that is already on duty with the least seniority can be mandated to work an additional four (4) hours and a second Dispatcher/Specialist can then be mandated to work the remaining eight(8) hour slot. -OR- (c) A Dispatcher/Specialist that is already on duty with the least seniority can be mandated to work an additional four (4) hours, and the second Dispatcher/Specialist can be mandated to work the middle four (4) 83 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 595 of 1019 hour slot, and a third Dispatcher/Specialist can be mandated to work the last four (4) hour slot When implementing Mandatory Call Back, the Supervisor (or designee) must contact the employee either in person or by phone by invoking the Mandatory Call Back (actually talking to the employee) or by invoking the Mandatory Call Back by leaving a message for the employee to phone back the Police Communications Center within sixty(60) minutes. If a Dispatcher/Specialist is mandated for Call Back and finds another Dispatcher/Specialist to work as a replacement for him/her, the originally mandated Dispatcher/Specialist is credited for the Mandatory Call Back, not the replacement Dispatcher/Specialist. Utilities (Blue Collar) CALL BACK See Memo 2016-12-07 (current information at time of ratification) Calls from customers who require utility assistance come in to dispatch at all hours. The time of these calls is recorded by our front desk operator (from 8:00 a.m. to 5:00 p.m.) or by our after-hours operator (at ext. # 6430) on the customer assistance request form. • The front desk operator or after hours dispatch have been instructed to relay the message as soon as it is taken (regardless of the time of day) to the appropriate division supervisor or on-call lead personnel. • The operator or dispatch will record the time when they placed the call to the lead on call personnel or supervisor. • This will be the time that will determine if the call warrants Call Back pay as outlined in Section 31.2.1 or Section 31.2.2 of the Collective Bargaining Agreement. The schedule of on-call personnel will be updated every 4 months in the third month of the rotation. Each on-call personnel on the list will receive a copy of the schedule. • Each week there will be a different staff member assigned to the lead role for each functional area as personnel limitations allow. • If on-call staff is limited,personnel may be assigned to be on-call for multiple weeks. • The on-call personnel will be selected based on their capabilities, availability and reliability. The intent is to allow new staff members to rotate into on-call positions to expand the number of staff capable of providing on-call services. • The customer assistance call out, during working hours, will be placed by the operator to the functional area supervisor or his/her designee. • The afterhours call out will be placed from dispatch to the lead on-call staff in charge of the effected functional area (i.e. for sewer blockage the sewer lead will be called out). • If a call comes in within thirty (30) minutes following the end of his/her shift or within thirty (30) minutes prior to the beginning of his/her shift, it is up to the supervisor to determine if the assignment should be given to the lead person scheduled to be on-call that week. In this case, it will be considered continuation of work, not Call Back, and the employee will be compensated accordingly. • Under normal circumstances, the lead person should respond alone to initially assess the nature of the problem. If the call comes in after dark and the issue is located in an unsafe area, it is up to the lead person to request a second qualified 84 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 596 of 1019 person to come along as back up. In this case, no more than two (2) staff members should be first to respond to a call. All on-call staff will be assigned a vehicle to take home while in an on-call status. Each vehicle is to be equipped with an operational Automatic Vehicle Locator (AVL) system. This system will assist with documentation as to the call responsiveness and for calculating on- call staff compensation. • The lead on-call staff member that is called out will arrive at the customer or issue location no later than thirty (30) minutes after dispatch calls out the lead staff person. • The lead person, upon arrival at the customer's location, shall be able to identify whether it is a customer or City issue. • (S)he should be able to evaluate the extent of the City issue and what equipment, materials and personnel is required to resolve the issue. [If a lead staff member cannot be reached, cannot make it to the site within thirty (30) minutes, or cannot determine the nature of the problem (s)he may be asked to leave the on-call rotation.] • The lead on-call staff, if having difficulty, should contact his/her supervisor with questions on how to address the problem. • If it is determined, after consultation with the lead person's supervisor, that the repair can be delayed until daylight hours, staff may leave the site after the site is secured and safe. In such cases, when staff returns to complete the job in daylight hours, it shall be considered a continuation of work and will not be compensated as an additional Call Back. It is the responsibility of the lead On-call staff to complete a "Report of Overtime or Call Back Work Form"documenting the following: • The nature of the work(what was done), • The names (and hours on site) of each personnel assisting with the call including what activities they performed, and • A listing of equipment (including vehicle numbers), materials, and supplies used to complete the call. The Report of Overtime or Call Back Work Form must be approved and signed by supervisor of the division/functional area that the lead on call staff is serving. In order to properly record payroll, the lead On-Call staff person must attach the call out form (obtained from dispatch) and the AVL report for each vehicle used to respond to the call. 85 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 597 of 1019 ADDENDUM"E" DRUG FREE WORKPLACE POLICY 1.1 PURPOSE The City of Boynton Beach is committed to providing a safe work environment for its employees and our community. Drug and alcohol abuse is national problem that is prevalent in society and impairs the health and safety of employees, promotes crime and harms our local community. Moreover, the illegal possession, use, sale, and distribution of controlled drugs are criminal acts that directly threaten the integrity of all employees in the City. The City is addressing this problem through its DRUG FREE WORKPLACE Program. Substance abuse is a complex, yet treatable disease. The ultimate goal of this policy is to balance our respect for individual privacy with our need to keep a safe and productive drug and alcohol free environment. We encourage those who use drugs or abuse alcohol to seek help in overcoming their problem. The City considers substance abuse to be an unsafe and counterproductive work practice. 1.2 SCOPE This policy applies to all employees of the City of Boynton Beach. 1.3 DEFINITIONS 1. "Chain of Custody" refers to the methodology of tracking specified materials or substances for the purpose of maintaining control and accountability from initial collection to the final disposition for all such materials or substances and providing for accountability at each stage in handling, testing, and strong specimens and reporting test results 2. "Confirmation Test,""confirmed test"or"confirmed drug test" is a second analytical procedure used to identify the presence of a specific drug or metabolite in a specimen, which test procedure used to identify the presence of a specific drug or metabolite in a specimen, which test must be different in scientific principle from that of the initial test procedure and must be capable of providing requisite specificity,sensitivity, and quantitative accuracy. 3. "Drug" means alcohol, including distilled spirits, wine, malt beverages, and intoxicating liquors; amphetamines; cannabinoids; cocaine; phencyclidine (PCP); hallucinogens; methaqualone; opiates; barbiturates; benzodiazepines; synthetic narcotics; designer drugs; or a metabolite of any of the substances listed herein. Threshold detection levels are established by Florida regulations. Therefore activities participated in while off duty may result in positive drug tests. For DOT covered employees, alcohol includes any intoxicating agent in beverage alcohol, ethyl alcohol, or other low molecular weight alcohols. Consumption of a preparation including alcohol (beverages or medicines) A list of the most common medications which may alter or affect a drug test are found in Section 1.5, Letter I of this policy. Employees and job applicants should review this list prior to submitting to a drug test. 86 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 598 of 1019 4. "Drug test" or "test" means any chemical, biological, or physical instrumental analysis administered for the purpose of determining the presence or absence of a drug or its metabolites. S. "Employee" means an individual who works for salary, wages, or other remuneration for the City and is covered by the workers compensation act. 6. "Employee Assistance Program" (EAP) is an established program for employee assessment, counseling,and referral to an alcohol and drug rehabilitation program. 7. "Employer" means an agency within state government that employs individuals for salary,wages, or other remuneration. 8. "Initial drug test" means a screening procedure of the blood and urine of employees and job applicants for the presence of alcohol and illegal drugs in accordance with the Florida Drug Free Workplace Program and appropriate Florida administrative rules. 9. "Job Applicant" means a person who has applied for a position with the City and has been offered employment conditioned upon successfully passing a drug test 10. "Medical Review Officer (MRO)" means a licensed physician with knowledge of prescription drugs, pharmacology and toxicology of drugs, who may be responsible for receiving and reviewing all positive confirmed test results and who may be responsible for contacting all individuals who test positive in a confirmation test to inquire about possible medications which could have caused a positive result. The MRO need not be an employee of the City. 11. "Mandatory-testing position/Safety-sensitive position" means with respect to a public employer, a job assignment that requires the employee to carry a firearm, work closely with an employee who carries a firearm, perform life-threatening procedures, work with heavy or dangerous machinery, work as a safety inspector, work with children, work with detainees in the correctional system, work with confidential information or documents pertaining to criminal investigations, work with controlled substances, or a job assignment that requires an employee security background check, pursuant to F.S. 110.1127, or a job assignment in which a momentary lapse in attention could result in injury or death to another person. 12. "Prescription or Nonprescription Medication" means a drug or medication obtained pursuant to a prescription as defined by F.S. 893.02 or a medication that is authorized pursuant to federal or state law for general distribution and use without a prescription in the treatment of human diseases,ailments, or injuries. 13. "Reasonable Suspicion Drug Testing" means drug testing based on a belief that an employee is using or has used drugs in violation of the employer's policy drawn from specific objective and articulable facts and reasonable inferences drawn from those facts in light of experience. Reasonable suspicion drug testing may not be required except upon the recommendation of a supervisor who is at least one level 87 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 599 of 1019 of supervision higher than the immediate supervisor of the employee in question. Among other things,such facts and inferences may be based upon: a. Observable phenomena while at work, such as direct observation of drug use or of the physical symptoms or manifestations of being under the influence of a drug. b. Abnormal conduct or erratic behavior while at work or a significant deterioration in work performance. c. A report of drug use, provided by a reliable and credible source, which has been independently corroborated. d. Evidence that an individual has tampered with a drug test during employment with the current employer. e. Information that an employee has caused, or contributed to, an accident while at work. f. Evidence that an employee has used, possessed, sold, solicited, or transferred drugs while working or while on the employer's premises or while operating the employer's vehicle, machinery,or equipment 14. "Special-Risk Position"means a position that is required to be filled by a person who is certified under Chapter 633, Fire Prevention and Control or Chapter 943, Department of Law enforcement 15. "Specimen" means a tissue or product of the human body including blood, urine, or saliva capable of revealing the presence of alcohol and/or illegal drugs or their metabolites. 16. "Stepping Forward" means that an employee comes forward to the Human Resources and Risk Management Department and requests assistance for substance abuse prior to being selected for a random drug test, or prior to being ordered to submit to a reasonable suspicion drug test, fitness for duty evaluation, or prior to being involved in an accident or sustaining an injury,which requires drug testing. 1.4 POLICY A. It is the policy of the City that an employee found with the presence of alcohol, illegal drugs, or prescription medication in levels exceeding prescribed dosage in his/her system, in possession of, using, selling, trading or offering for sale illegal drugs or alcohol during working hours, may be subject to disciplinary action up to and including termination. A refusal to submit to a drug test is grounds for immediate termination. An employee reporting for work visibly impaired and that is unable to properly perform required duties, will not be allowed to work. The supervisor should first attempt to seek another supervisor's opinion of the employee's status. Then the supervisor should consult privately with employee with the 88 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 600 of 1019 observation, to rule out any problem(s) that may have been caused by prescription drugs. If, in the opinion of both supervisors, the employee is considered impaired, the employee should be drug tested by an authorized provider and then provided safe transportation home. An impaired employee must not be allowed to drive and if necessary can be transported home by a supervisor or another employee. It is the responsibility of the City's supervisors to counsel with an employee whenever they see changes in performance that suggest a potential employee problem. The supervisor may suggest that the employee voluntarily seek help from the employee assistance program or decide that the severity of the observed problem is such that a formal referral to the EAP should be made. B. USE OF PRESCRIPTION MEDICATIONS/DRUGS WHILE ON DUTY 1. Prescription drugs prescribed by the employee's physician, who is licensed to practice medicine in the United States, may be taken during working hours in strict accordance with the provisions of the Policy. Employees should never use intoxicants or drugs that could cause impairment during work hours. An employee who is using a prescription medication while on the job shall do so in strict accordance with medical directions. 2. It is the employee's responsibility to notify the prescribing physician of his/her job requirements/functions to ensure that the physician approves the use of the prescription medication while the employee is performing his/her job duties. It is recommended that the employee provide his/her physician with a copy of the employee's job classification description so the physician is aware of the physical requirements of the position. 3. It is the responsibility of an employee who is in a "Mandatory-testing position/Safety-sensitive position" to immediately notify the Director of Human Resources and Risk Management or designee when (s)he is prescribed any medication that is considered a controlled substance on Schedules II, III, or IV as defined and amended from time to time in Florida Statutes 893.03. Failure to disclose this information may result in disciplinary action up to and including termination of employment. The Director of Human Resources and Risk Management may require the employee to provide a note from his/her prescribing physician stating that the employee is able to perform the functions of his/her position while taking the medication as prescribed. 4. The employee shall notify the Director of Human Resources and Risk Management or designee if the use of his/her properly prescribed medications/drugs (other than those considered a controlled substance on Schedules II, III, or IV as defined and amended from time to time in Florida Statutes 893.03) will affect the employee's work performance. S. If the prescribing physician determines that the employee cannot perform his/her job duties without impairment while taking the prescribed 89 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 601 of 1019 medication, then the employee will be required to use his/her available leave time and/or FMLA leave, or unpaid leave if his/her leave time banks are exhausted, until (s)he can return to work. If the employee reports to work,the City will presume that the employee is not impaired. 6. Abuse of prescription drugs will not be tolerated. A. Conditions of Pre-Employ The City will conduct a pre-employment screening examination designed to prevent hiring individuals who use drugs. 1. To determine the suitability of employees to work for the City the following pre-employment conditions are established: a) Job Applicants in mandatory-testing positions, safety-sensitive positions, and/or special-risk positions will be tested prior to employment for drug use and alcohol use. b) Any job applicant, as defined in the above-section,who refuses to submit to drug and alcohol testing as part of the pre-employment testing process will be refused employment. c) Any job applicant who tests positive for drugs or alcohol use will be refused employment. d) Confidentiality will be maintained pursuant to this policy. B. Employee Compliance It shall be a condition of continued employment for all employees to submit to drug and alcohol screening under the policy. If there is a conflict between this policy and the collective bargaining agreement, the collective bargaining agreement shall control. Refusal to submit to drug testing is grounds for immediate termination. Refusal to submit to drug testing is not a waiver of the employee's right to challenge both the order and the test outcome. C. Employee Assistance Program The City offers an Employee Assistance Program (EAP) which provides help to employees and their families who suffer from various difficulties including alcohol or drug abuse. In addition to the City's EAP Program,below is a list of local assistance programs and local drug and alcohol rehabilitation programs: a) Narcotics Anonymous Help Line : 561-848-6262 b) Drug Abuse Foundation of Palm Beach County : 561-278-0000 c) Palm Beach Al-Anon/AI-a-Teen Information : 561-882-0308 d) Alcoholics Anonymous (Palm Beach County) : 561-655-5700 90 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 602 of 1019 e) Comprehensive Alcoholism Rehabilitation Program : 561-844-6400 It is the responsibility of each employee to seek assistance before drugs and alcohol lead to performance problems. 1. Use of the employee assistance program, on a voluntary basis, will not affect the determination of appropriate disciplinary action. 2. An employee who is "Stepping Forward" or seeking assistance from the Employee Assistance Program on a voluntary basis prior to any incident warranting disciplinary action will not have this action used as the basis for disciplinary action or in any disciplinary proceeding. On the other hand, using EAP will not be a defense to the imposition of disciplinary action where facts providing violation of this policy are obtained outside of the EAP. Accordingly, the purpose and practices of this policy and the EAP are not in conflict but are distinctly separate in their applications. 3. Through the EAP, the City will provide appropriate assessment, referral to treatment,and treatment of drug and alcohol abuse. 4. Upon successful completion of a drug and/or alcohol treatment program an employee may be released to resume work but will be subject to drug testing on a random, periodic basis, at least quarterly, and for at least two years thereafter as a condition of continued employment These stipulations may be incorporated in a Last Chance Agreement. 5. An individual's participation in the program will not be made part of any personnel records and will remain confidential to the extent necessary to comply with this policy. Medical and insurance records, if any, will be preserved in the same confidential manner as all other medical records and be retained in a separate file as provided by law. D. Management's Responsibility The City will maintain screening practices to identify employees who use illegal drugs or abuse alcohol. Department Heads are responsible for implementing this Drug Free Work Place policy. It is the responsibility of the supervisors to observe the behavior of employees on the job as a precaution against unstable or unreliable behavior which could threaten the safety and well-being of employees and the community. 1. Supervisors are responsible for maintaining a safe work environment by monitoring employees'behaviors and performance. 2. In the event a supervisor has a reasonable suspicion that an employee may be under the influence of drugs or alcohol, the employee must be sent for reasonable suspicion drug testing. A form for documenting cause for a reasonable suspicion drug test is attached. 91 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 603 of 1019 3. In all cases when an employee is to be removed from duty for drug testing, the Department Director and Director of Human Resources and Risk Management must be immediately notified. E. Employee's Responsibility 1. It is each employee's responsibility to be fit for duty when reporting for work and to inform his/her supervisor if(s) he is under prescription or non-prescription medication which may affect job performance. 2. In the event an employee observes behavior in another employee, which raises a doubt as to that employee's ability to perform work in a safe, reliable and trustworthy manner, the employee should report this behavior to his/her supervisor. 3. Employees, who enter drug or alcohol treatment and/or rehabilitation program voluntarily at the request or insistence of the City or, as a condition of continued employment are required to fully participate in and complete the recommended treatment. Any employee who enters a drug or alcohol treatment and/or rehabilitation program will be responsible for payment of the treatment and/or program. If the employee fails to comply with the treatment and/or program, the employee will be subject to discipline,up to and including termination. F. Medical Review Officer's (MRO) Responsibilities 1. The MRO will review all information from the testing laboratory in the event of a positive, confirmed test. The MRO will review any information from the employee or job applicant regarding the use of medication or other relevant medical information set forth in the form submitted prior to drug testing. 2. The MRO may request that the testing laboratory provide quantification of test results. 3. The MRO will provide confirmed test results to the Human Resources representative from the City. 1.5 PROCEDURE In order to maintain a drug and alcohol free work environment,the City will test for the presence of alcohol and drugs in the following circumstances: 1. Pre-employment. Job applicants who have been offered a position of employment and whose job requirements are that of a mandatory- testing, safety-sensitive, or special-risk position are required to take a drug and alcohol test. 2. Reasonable suspicion: Employees who are determined to be under 92 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 604 of 1019 reasonable suspicion of drug or alcohol use (as defined herein), are required to take a drug and alcohol test. 3. Post-incident. Employees are required to take a drug and alcohol test when the employee is involved in a job-related incident,which results in any of the following: (a) discernable property damage, (b) the employee receiving medical attention,or (c)the employee receiving a citation. 4. Random Testing: Employees are subject to random drug testing. Random selection for testing is done by an independent third party by a random computer generated list Employees who are required to maintain a Commercial Driver's License (CDL) are subject to monthly random drug and alcohol testing in compliance with Federal Law. 5. Fitness for duty. All employees who are subject to a routine fitness for duty medical examinations are required to take a drug and alcohol test as part of their medical examination. 6. Follow-up: All employees who have been referred to an employee assistance program or rehabilitation program by the City for drug and/or alcohol abuse are required to take drug and alcohol tests on a quarterly basis for up to two (2) years after their return to work. These stipulations may be codified in a Last Chance Agreement A. Consequences of Refusing a Drug Test 1. An employee who refuses to submit to a drug and alcohol test will be subject to immediate termination. An employee who refuses to submit to a drug test forfeits his/her eligibility for all workers' compensation medical and indemnity benefits. 2. A job applicant, as defined in section 1.3, #9, who refuses to submit to a drug and alcohol test will not be hired. B. Actions Following a Positive Confirmed Test The City may administer disciplinary action,up to and including termination, for any employee who has a positive,confirmed drug or alcohol test. C. Confidentiality Confidentiality of records concerning drug and alcohol testing will be maintained to the extent necessary to comply with this policy. All information, reports, memos and drug test reports, written or otherwise, received by the City through the drug testing program will be kept confidential as provided by law. The City's Employee Assistance Program, laboratories, drug and alcohol rehabilitation programs who receive or have access to information concerning 93 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 605 of 1019 drug test results shall keep all information confidential. No such information will be released unless there is a voluntary written consent, signed by an employee or job applicant, except where such release is compelled by a court pursuant to an appeal taken under this section,or where deemed appropriate by a professional or occupational licensing board in a related disciplinary proceeding. The City will maintain records concerning drug testing separate and apart from an employee's or job applicant's file. D. Reporting of Use of Medication Employees and job applicants may confidentially report the use of prescription or non- prescription medication both before and after having a drug test. E. Notice of Common Medications A list of most common medications, by brand name or common name, as applicable, as well as by chemical name, which may alter or affect a drug test, is listed below in section I. Employees and job applicants should review this list prior to submitting to a drug test. F. Medication Information An employee or job applicant may consult with the testing laboratory for technical information regarding prescription and non-prescription information. G. Employee Assistance Program Refer to the Employee Assistance Program Policy for the name, address and telephone number of the City's current provider or contact the Human Resources and Risk Management Department. H. Drugs to be Tested Drugs that will be tested are as follows: 1. Alcohol, including distilled spirits, wine, malt beverages and intoxicating liquors. 2. Amphetamines 3. Cannabinoids 4. Cocaine 5. Phencyclidine (PCP) 6. Hallucinogens 7. Opiates 8. Methaqualone 9. Barbiturates 10. Benzodiazepines 11. Synthetic Narcotics 12. Designer Drugs 94 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 606 of 1019 13.A metabolite on any substance listed herein. A list of drugs by brand names or common names includes: Opium Dover's Powder, Paregoric, Parepectolin Morphine Morphine,Pectoral Syrup Codeine Tylenol with Codeine, Empirin with Codeine, Robitussan A-C, Hydrocodone, Coke Crack Heroin Diacetylmorphine,horse,smack Hydromorphone Dilaudid Meperidine Demerol,Mepergan Methadone Dolophine,Methadone,Methadose Other Narcotics Laam, Leritine, Numorphan, Percodan, Tussiones, Fentanyl, Darvon, Talwin, Lomotil, Lorcet,Vicodin,Percocet Chloral Hydrate Noctec, Sommos Barbiturates Phenobarbital, Tuinal, Amvtal, Nembutal, Seconal,Lotusate Benzodiazepines Atavan, Azene, Clonopin, Dalmane, Diazepam, Librium, Xanax, Serax, Tranxene, Valium, Verstran,Halcion, Paxipam, Restoril Methaqualone Quaalude Methamphetamine Methyl Ice Glutethimide Doriden Other Depressants Equanil,Miltown,Noludar,Placidyl,Valmid NEW DRUGS - New drugs will be added to the list of controlled substances based on amendments to the Florida Statutes and/or any federal law, rule,regulation or procedure. PRESCRIPTION DRUGS Many prescription drugs can alter or affect drug tests. Due to the large number of obscure brand names and the constant marketing of new products, this list is illustrative and not exhaustive. Alcohol: All liquid medications containing ethyl alcohol (ethanol). Read the label for alcohol content Amphetamines: Pbetrol, Biphetamine, Desoxyn, Dexedrine,Didrex, Lonamine,Fastin. Cannabinoids: Marinol (Dronabinol,THC). Cocaine: Cocaine, HCI topical solution(Roxanne) Phencyclidine: Not legal by prescription Methaqualone: Not legal by prescription Opiates: Paregoric, Parepectolin, Donnagel PG, Norphine, Tylenol with Codeine, Emperine with Codeine, APAP with Codeine, Aspirin with Codeine, Robitussin AC, Guiatuss AC, Novahistine DH, Novahistine Expectorant, Diluadid (Hydromorphone), MS Contin and Roxano (morphine sulfate),Percodan,Vicodin,Tussiorganidine,etc. Barbiturates: Phenobarbitol, Tuinal, Amytal, Nembutal, Seconal, Lotusate, Fiorianl, Fioricet, Esgic, Butisol, Mebarel,Butabarbital,Butalbital,Phrenilin,Triad,etc. Benzodiazepine: Ativan,Azene, Clonopin, Dalmane, Diazepam, Librium,Xanax, Serax, Tanzene,Valium,Verstran,Halcion,Paxipam,Restoril, Centrax,etc. 95 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 607 of 1019 Methadone: Dolophone, Metadose,etc. Propoxyphene: Darvocet,Darvon N,Dolene,etc. ANABOLIC/ANDROGENIC STEROID TESTING Federal law placed anabolic steroids in Schedule III of the Controlled Substances Act (CSA) as of February 27, 1991. An employee or job applicant who is contacted by the MRO may confidentially report the use of prescription medication(s) because the presence of these medications in the body may have affected the outcome of the test I. Challenge of Test Results 1. An employee or a job applicant who receives a positive confirmed test result may, within five (5) working days, submit information to the Director of Human Resources and Risk Management explaining or contesting the test result and explaining why the test result does not constitute a violation of the City's policy. 2. If the explanation or challenge of the employee or job applicant is unsatisfactory to the City, the City will provide a written explanation as to why the employee or job applicant's explanation is unsatisfactory, and a copy of the report of positive confirmed test results will be provided to the employee or job applicant 3. An employee may further challenge the results of the test in a court of competent jurisdiction or, if the drug was administered due to a workplace injury, by filing a claim for benefits with a judge of compensation claims,pursuant to Chapter 440, Florida Statutes. 4. If an employee or job applicant contests the drug test results he/she must notify the Medical Review Officer (MRO). If anything in this policy is in conflict with a collective bargaining agreement, the collective bargaining agreement shall control. 96 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 608 of 1019 ADDENDUM"F" UNIFORMS Recreation and Parks Department(Blue Collar) Policy#: 04-013 (current information at time of ratification) Ocean Lifeguard Uniforms 1. All first-year ocean lifeguards shall receive the following: 6 T-shirts (any combination of short or long sleeve) • 2 pairs of trunks • 2 female suits (females only) • 1 sweat suit • 1 raincoat • 1 wide brimmed hat • 1 winterjacket • 1 sunglass leash 2. Each year the following items will be replaced: • 6 T-shirts (any combination of short or long sleeve) • 2 pairs of trunks • 1 sunglass leash • 2 female suits (females only) 3. In addition to # 2 above, every two years the returning ocean lifeguard shall receive: • 1 sweat suit • 1 wide brimmed hat 4. Every five years ocean lifeguards shall receive: • 1 raincoat • 1 winterjacket S. Documentation will be kept outlining what each lifeguard has received. Police Department Police Department employees covered by this Agreement will be issued uniforms pursuant to their Department policy. Fire Department(White Collar) Fire Department employees covered by this Agreement will be issued uniforms pursuant to their Department policy. 97 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 609 of 1019 SIGNATURE PAGE SEW Blue Collar it Agreed to this 19th day of December 2017 by and between the respective Parties through the authorized representatives of the Union and the City. SEIU Florida Public Services Union, City of Boynton Beach,Florida CTW,CL Confirmed Alp so Mayfield Lori LaVerriere President City Manager Approved as to Form: James Cherof City Attorney Attest. .................... " Judy Pyle ___ Steven B.Grant City Clerk Mayor Ratifted by Union: Ratid by City of Boynton Beach. On the 15th day of On the 19th day of December 2017 December 2017 98 SE1U Collective Bargaining Agreement -Ocotber 1,2017-September 30,2020 Page 610 of 1019 COLLECTIVE BARGAINING AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH, FLORIDA AND SEIU FLORIDA PUBLIC SERVICES UNION, CTW, CLC WHITE COLLAR BARGAINING UNIT October 1, 2017 to September 30, 2020 Page 611 of 1019 TABLE OF CONTENTS Article Article Title Page No. No. 1 Preamble 1 2 Recognition 2 3 Non-Discrimination 3 4 Strikes 4 5 Management Rights 5 6 Rights of Bargaining Unit Members 7 7 Union Representation 8 8 Collective Bargaining 10 9 Labor-Management 11 10 Posting of Agreement 12 11 Savings Clause 13 12 Collateral Documents 14 13 Modifications of Conditions 15 14 Entire Agreement and Non-Waiver Provision 16 15 Dues Deductions 17 16 Reserved 18 17 Bulletin Boards 19 18 Personnel Files and Bargaining Unit Information 20 19 Recruitment and Selection 21 20 Probationary Period 22 21 Promotion,Demotion, Lateral Transfer, and Reclassification 23 22 Seniority and Layoff 25 23 Discipline and Performance Management 26 24 Grievance and Arbitration 31 25 Insurance 35 26 Pension 37 27 Hours of Work, Overtime, and Breaks 38 28 Compensatory Time 43 29 Holidays 44 30 Wages 47 31 Standby, Call Back and Other Assignment Incentive Pay 48 32 Certifications and Professional Licenses 51 33 Emergency Pay 53 34 Out of Class Assignment Pay 54 35 Training Assignment Pay 55 36 Vacation 56 37 Sick Leave 59 38 Compassionate Leave 61 39 jury Duty 62 40 Unauthorized Absence 63 41 Leaves of Absence 64 42 Modified Work(Light Du 66 43 Workers' Compensation 67 44 Safety and Health 68 45 Drug Free Workplace Policy 69 46 Uniforms and Allowances 70 i SEIU Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 612 of 1019 TABLE OF CONTENTS Article Article Title Page No. No. 47 Tuition Assistance 74 48 Bonus Hours and Bonus Increases 75 49 Articles to be Reopened During Agreement Term 76 50 Duration 77 Addenda A Shift Bidding 78 B Overtime Rotation 79 C Standby Pay 81 D Call Back 83 E Drug Free Workplace Policy 86 F Uniforms 97 Signature Pae 98 ii SEIU Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 613 of 1019 ARTICLE 1 1.0 PREAMBLE 1.1 This Agreement is entered into by and between the City of Boynton Beach, Florida, hereinafter referred to as the "Employer" or "City" and the SEIU Florida Public Services Union CTW, CLC, hereinafter referred to as the "Union" or "SEIU." The general purpose of this Agreement is to set forth terms and conditions of employment and to promote orderly and meaningful labor relations for the mutual benefit of the City of Boynton Beach in its capacity as an employer, the employees, and the citizens of Boynton Beach. The parties recognized that the best interest of the community and the job security of the employees of the City depend upon the City's success in establishing and maintaining effective, proper and superior service to the community. 1.2 The parties agree that nothing in this Agreement shall prohibit the parties from meeting and discussing any items of mutual interest in accordance with the law. 1 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 614 of 1019 ARTICLE 2 2.0 RECOGNITION 2.1 The City of Boynton Beach hereby recognizes the SEIU Florida Public Services Union, CTW, CLC as exclusive representatives for the bargaining unit described below for the purpose of bargaining collectively with the City relative to wages, hours, and terms and conditions of employment of the public employees within the bargaining unit 2.2 The bargaining unit is comprised of those positions certified for inclusion by the Public Employees Relations Commission. 2.3 In the event of a conflict between the foregoing list of positions included in the bargaining unit and the unit as recognized by the Public Employees Relations Commission (PERC),the unit recognized by the PERC shall control. 2 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 615 of 1019 ARTICLE 3 3.0 NON-DISCRIMINATION 3.1 The Employer and the Union agree that all provisions of the Agreement shall be applied to all employees covered by it, and the Employer and the Union affirm their joint opposition to any discriminatory practices to the extent prohibited by law in connection with employment 3.2 It is agreed that no employee shall be discriminated against, as prescribed by State or Federal laws, in their employment because of race, creed, color, sex, age, national origin, marital status, physical handicap, sexual orientation, gender identity or expression, or membership or non- membership in the Union. 3 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 616 of 1019 ARTICLE 4 4.0 STRIKES 4.1 The SEIU Florida Public Services Union, CTW, CLC, or their member agents or designees, agree during the life of this Agreement that they shall have no right to engage in any work stoppage, slow down, strike or unlawful picketing. 4.2 In the event of a strike, work stoppage or interference with the operation and accomplishment of the mission of the City Administration, a state or international representative of the Union shall promptly and publicly disavow such strike or work stoppage and order the employees to return to work and attempt to bring about prompt resumption of the normal operations. The Union representatives shall notify the City twelve (12) hours after commencement of such strike of what legitimate measures it has taken to comply with the provisions of this Article. 4 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 617 of 1019 ARTICLE 5 5.0 MANAGEMENT RIGHTS 5.1 Except, and only to the extent that specific provisions of this Agreement expressly provide otherwise, it is hereby mutually agreed that the City has and will continue to retain the right to organize,plan, direct, control, operate and manage its affairs and those of its employees in whatever manner it deems appropriate in each and every respect The parties to this Agreement hereby agree that, in construing this section, the legal principle that "the expression of one item is the exclusion of another" shall not apply. Rather, full effect shall be given to the intention of the parties that management shall retain all constitutional, ordinance, inherent, common law, or other rights, except to the extent specific provisions of this Agreement expressly provide otherwise. The Union recognizes the prerogatives of the City to operate and manage its affairs in all respects, and the powers and authority, which the City has not abridged, delegated or modified by this Agreement, are retained by the City. The rights reserved to the sole discretion of the City shall include,but not be limited to,the right: 5.1.1 To determine the purpose and mission of the City and all its employees, to determine the amount of budget to be adopted, and to exercise control and discretion over the organization and operation of the City in all respects including the right to determine whether goods or services are to be made, provided or purchased and to decide the design and maintenance of the departments, facilities, supplies and equipment 5.1.2 To maintain economic stability. 5.1.3 To change or eliminate existing methods of operation, equipment, or facilities and to adopt and implement technological changes or improvements including, but not limited to, vehicles, and all other materials or supplies. 5.1.4 To determine the methods, income and personnel by which such operations are to be conducted including the right to contract and sub-contract existing and future work. 5.1.5 To select, hire, test, classify, promote, train, assign, retain, evaluate, lay-off,schedule, and determine the qualifications of all employees. 5.1.6 To suspend, demote, discharge, reprimand, or take other disciplinary action against employees for just cause. 5.1.7 To determine the organization of City government 5 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 618 of 1019 5.1.8 To determine the purpose and extent of each of its constituents, departments and positions therein. 5.1.9 To set standards for service to be offered to the public and standards for the performance of duties of job assignments. 5.1.10 To manage and direct the work of the employees of the City, including the right to assign work and overtime. 5.1.11 To establish, determine, implement and maintain effective internal security practices. 5.1.12 To determine the number,type and grades of positions or employees assigned to an organizational unit, department or project. 5.1.13 To determine lunch, rest periods, clean-up times, starting and quitting time, and number of hours to be worked. Work schedules will be posted and will not be altered in the midst of normal pay periods. 5.1.14 To adopt or enforce cost of general improvement programs. 5.1.15 Ina civil emergency,to use personnel in any lawful manner. 5.2 If, in the sole discretion of the City, it is determined that civil emergency conditions exist, including, but not limited to, riots, civil disorders,hurricane conditions, tornado, national emergencies, or other emergency conditions, the provisions of this Agreement may be suspended by the City during the time of the declared emergency. 5.3 The City has the right to impose something that is unilateral in nature, and the Union has the right to object to that decision. If the City does impose something on a unilateral basis and the Union, after notice, fails to object to that decision within six(6) months, it shall be considered finally imposed. 6 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 619 of 1019 ARTICLE 6 6.0 RIGHTS OF BARGAINING UNIT MEMBERS 6.1 The employees in the bargaining unit shall have the right to join or assist the Union or to refrain from any such activity. 6.2 All provisions of this Agreement shall be applied fairly and equitably to all employees in the bargaining unit. 6.3 Employees may request a Union representative to be present when the employee is subject to an investigatory interview and the employee has a reasonable belief that discipline or other adverse consequences may result from what he or she says. 7 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 620 of 1019 ARTICLE 7 7.0 UNION REPRESENTATION 7.1 The City agrees to recognize the Union's officers and up to six (6) City employee stewards, from each bargaining unit, as agents of the Union. The Union shall furnish written notice to the Director of Human Resources and Risk Management of the designated Union officers and employee stewards within three (3) days of ratification of this Agreement and when any change in designation is made thereafter. The City recognizes the right of the Union to designate one (1) chief steward from among the six (6) City employee stewards for each bargaining unit. The authority of a Union steward to act on behalf of and bind the Union is implied from their designation as steward. 7.2 Non-employee officials of the Union shall, with prior written notification to the City Manager or the Director of Human Resources and Risk Management, be admitted to the property of the City for purposes of administering the Agreement Union officials as designated above shall only meet with City employees in non-work areas (i.e., break areas) and during non-work time. Nothing in this section shall preclude or interfere with the City's right to control access to City facilities for safety and/or security purposes. 7.3 Subject to the limitations set forth in Article 8, Section 8.2, Union stewards will be granted leave to engage in collective bargaining or to meet with the representatives of the City for grievance investigation and/or consultation with management representatives to avoid or resolve grievances including Labor-Management meetings. 7.4 The City will provide up to one hundred sixty (160) hours, per bargaining unit, for employee stewards to engage in the following representative union activities: A. To represent an employee who is required to appear at a meeting related to a grievance or arbitration. B. To represent an employee who is responding to disciplinary action or who is the subject of an investigation. C. To represent an employee at his/her predetermination conference. D. To attend collective bargaining as an "additional steward" pursuant to Article 8, Section 8.2. E. To make a presentation at Human Resources' Quarterly New Hire Orientation program. (Non-employee stewards may attend.) F. To attend union conferences, seminars, training, or other union activities related to their representative function, provided such leave does not adversely affect the daily operations of any department 8 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 621 of 1019 Should the one hundred sixty (160) hours be exceeded, Union stewards engaging in representative activities pursuant to Article 8, Section 8.2 and/or Section 7.4 of this Article may be released without pay, use accrued vacation time, or use accrued compensatory time at the discretion of the Department Head (or designee), whose approval shall not be unreasonably withheld, unless releasing the employee adversely affects the daily operations of any department. The City may deny the use of such time off if it interferes with productivity or manpower needs. However, the City's exercise of its right shall not be arbitrary or capricious, nor shall it allow the City to proceed in a manner that deprives employees of their right of representation. 7.5 When utilizing time pursuant to Section 7.4 of this Article, employee Stewards shall utilize a Union Business Time-Out Form, a copy of which is available from the Human Resources and Risk Management Department. 7.5.1. Employee Stewards shall obtain the signature of the City management representative who is in attendance during any meeting pursuant to Section 7.4 of this Article on the Union Business Time-Out Form. 7.5.2 Employee Stewards shall give the completed and signed form to the employee steward's payroll representative and scan and e-mail a copy to the Director of Human Resources and Risk Management. 7.5.3 Failure to provide a form to the City management representative, payroll representative, and Director of Human Resources and Risk Management may result in disciplinary action. 7.6 No employee shall engage in Union business while on duty except as referenced in Section 7.3 of this Article. 9 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 622 of 1019 ARTICLE 8 8.0 COLLECTIVE BARGAINING 8.1 The membership of the bargaining unit shall be represented in collective bargaining by the President of the Union or Designee. The Union shall provide written notice of the names of the collective bargaining representatives to the City Manager and Director of Human Resources and Risk Management prior to the commencement of bargaining. It is understood that only the Union representative(s) submitted in the above referenced notice are the official representatives of the Union for the purpose of negotiating with the City. Such negotiations entered into with persons other than those defined herein, regardless of their position or association with the Union, shall be deemed unauthorized and shall have no weight or authority in committing or in any way obligating the Union. It shall be the responsibility of the Union to notify the City Manager and Director of Human Resources and Risk Management in writing of any changes in the designation of any certified representative of the Union. 8.2 No more than four (4) Union stewards from each bargaining unit may participate in collective bargaining while on duty, without loss of pay. Additional stewards or bargaining unit members may participate in collective bargaining pursuant to Article 7, Section 4, while off duty,or when on pre-approved paid leave. 8.3 The City shall be represented by the City Manager, or a person or persons designated in writing to the Union by the City Manager. 10 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 623 of 1019 ARTICLE 9 9.0 LABOR-MANAGEMENT A joint Labor-Management Committee composed of an equal number of representatives from the Union and Management may meet following thirty (30) days of the ratification of this Agreement and up to such time that negotiations for a successor Agreement commence to discuss subjects as determined by the Committee. 11 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 624 of 1019 ARTICLE 10 10.0 POSTING OF AGREEMENT 10.1 The City will maintain a copy of this Agreement for inspection in the City Clerk's Office and will have an electronic copy the Agreement available in every Department/Division with SEIU workers. 10.2 The City will post a copy of this Agreement, as ratified,on the City's website. 12 SEIU Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 625 of 1019 ARTICLE 11 11.0 SAVINGS CLAUSE 11.1 If any provision (Article or Section) of this Agreement is found to be invalid, unlawful, or unenforceable by any court having jurisdiction or by reason of any existing or subsequently enacted legislation or by judicial authority, the remaining provisions of this Agreement shall remain in full force and effect. 11.2 In the event of such finding, either Party may request to open negotiations for a substitute provision by notifying the other Party in writing within thirty(3 0) calendar days of the date the provision was invalidated. 13 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 626 of 1019 ARTICLE 12 12.0 COLLATERAL DOCUMENTS 12.1 This Collective Bargaining Agreement does not exist in a void. Provisions, as amended from time to time, of the City's Personnel Policy Manual (PPM), Administrative Policy Manual (APM), Departmental Rules, and other policies established by Resolution or Ordinance (collectively referred to as collateral documents) are applicable to bargaining unit members unless the terms of said collateral documents conflict with the terms of this Agreement, in which case the terms of this Agreement shall control. 14 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 627 of 1019 ARTICLE 13 13.0 MODIFICATION OF CONDITIONS 13.1 When the City intends to make changes to City or Departmental rules, and/or regulations, the City will provide written notice to SEIU. The notice will include a description of the change and an implementation date, which shall be no less than thirty(30) calendar days from the date of notice. 13.2 If SEIU believes that the modification constitutes a change to wages,benefits, or terms and conditions of employment, then SEIU will have ten (10) calendar days from the date of notice to advise the City in writing that SEIU is requesting pre-implementation or post implementation impact bargaining. Such written request shall identify with specificity the manner in which the modification affects the rights of its members. The request shall also include three (3) dates and times when SEIU is available to meet with the City to discuss/bargain the modification. 13.3 When bargaining is requested, it shall begin no less than five (5) calendar days following SEIU's request and shall be concluded within fourteen (14) calendar days following the first bargaining session. 13.4 Unless otherwise agreed to by the City and SEIU during their bargaining, the implementation date of change shall take effect as initially announced by the City,subject to SEIU's right to continue impact bargaining. 13.5 This provision is not a waiver, restraint, or limitation on the City's Management Rights, including to unilaterally determine the purpose of its departments, to set standards of services to be offered to the public, and to exercise control and discretion over its organization and operations. 13.6 All references to "days" in this Article shall mean "calendar" days, inclusive of Saturdays, Sundays,and Holidays. 15 SEIU Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 628 of 1019 ARTICLE 14 14.0 ENTIRE AGREEMENT AND NON-WAIVER PROVISION 14.1 This Agreement is the complete Agreement between the Parties, cancels all prior practices and agreements, and, except as expressly provided for herein, relieves the parties of the obligation to bargain on any subject during the term of this Agreement 14.2 There is no past practice which results in a monetary benefit except as set forth expressly in this Agreement All bargaining unit members are covered under the terms of this Agreement, Departmental Rules and Regulations and the City's Personnel Policy Manual, and are not under any Civil Service Rule/Regulation heretofore in existence. 14.3 Nothing in this Agreement shall be construed or interpreted as a waiver of SEIU's right to request bargaining or impact bargaining. 14.4 Nothing in this Agreement shall be construed or interpreted as a waiver or limitation on the City's management rights. 16 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 629 of 1019 ARTICLE 15 15.0 DUES DEDUCTION 15.1 Employees covered by this Agreement may on the prescribed form, authorize payroll deduction for the purpose of paying the Union dues and/or a uniform COPE deduction. Employees shall receive copies of the form from either the City Finance Department or their Union office. 15.2 The Union will initially notify the City as to the amount of dues and/or COPE deductions. Such notification will be certified to the City in writing over the signature of an authorized officer of the Union. Changes in Union membership dues or COPE deductions will be similarly certified to the City and shall be done at least one (1) month in advance of the effective date of such a change. To revoke the payment of Union dues and/or COPE deductions, the employee shall go to the Union office and Union staff shall prepare and mail (or electronic mail) notice of such change to the City's Finance Department 15.3 Dues and COPE deductions shall be deducted each pay period and remitted monthly, and the funds shall be remitted along with a list of employees contributing to the Treasurer of Union within fifteen (15) days after the end of the month. The check for COPE deductions will be submitted to the Union, separately from the check for dues, on a quarterly basis. The Union will indemnify, defend, and hold the City harmless against any claims made or suits instituted against the City related to payroll deduction of Union dues and/or COPE deductions. 15.4 The Union will furnish forms for such authorization. 17 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 630 of 1019 ARTICLE 16 RESERVED 18 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 631 of 1019 ARTICLE 17 17.0 BULLETIN BOARDS 17.1 The Union shall be provided space for bulletin boards at each location so designated by the City in the areas where unit employees normally are assigned to work for the use of SEIU members. These bulletin boards shall be used for posting Union notices, signed by a Union officer but restricted to the following: A. Notices of Union recreational and social affairs; B. Notices of Union elections and results of elections; C. Notices of Union appointments and other official Union business; D. Notices of Union meetings; E. Union newsletter On Track(may be unsigned). 17.2 All other information, including any notices containing any information other than purpose, date, time and place may be posted on such designated areas and the Union shall furnish the Director of Human Resources and Risk Management with a copy. All costs incidental to preparing and posting of Union materials will be borne by the Union. The Union is responsible for posting and removing approved material on its bulletin board and for maintaining such bulletin boards in an orderly condition. 17.3 The Union shall not post endorsements for candidates who are running for office. 17.4 The Union will hold harmless and indemnify the City for all claims or actions arising from materials placed on the bulletin board. 19 SEIU Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 632 of 1019 ARTICLE 18 18.0 PERSONNEL FILES AND BARGAINING UNIT INFORMATION 18.1 Personnel files for all City employees are maintained by the City's Human Resources and Risk Management Department Employees may inspect and obtain copies of their personnel files pursuant to Florida Public Records Law. 18.2 All bargaining unit members covered by this Agreement must be notified within seventy-two (72) hours of a public records request to review the bargaining unit member's personnel file,unless the file is being inspected by a governmental agency (including IRS), or state attorney, in the conduct of a lawful criminal investigation when confidentiality of the investigation is requested. 18.3 Bargaining unit members may request one electronic copy of their file at no charge once per the term of this Agreement Additional requests will incur normal charges pursuant to Florida Public Records Law. 18.4 The Union may request, no more frequently than monthly, from the Director of Human Resources and Risk Management an electronic copy with the following information for all bargaining unit employees: • Name • Address (if not exempt from public records) • Hire Date • Work Location • Employee ID • Classification of Employee • Hourly Rate • Dues Deducted • List of Employees in the Bargaining Unit who have left the City in the previous month 20 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 633 of 1019 ARTICLE 19 19.0 RECRUITMENT AND SELECTION 19.1 Recruitment and Selection process and procedures are described in The Hiring Process of the City of Boynton Beach. 21 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 634 of 1019 ARTICLE 20 20.0 PROBATIONARY PERIOD 20.1 All newly hired or rehired employees shall be subject to a probationary period of one (1)year. 20.1.2 This initial probationary period may be extended for up to an additional ninety (90) days with the concurrence of the Department Head, Director of Human Resources and Risk Management,and City Manager. 20.2 All promoted, reclassified, transferred, or demoted employees shall be subject to a probationary period of six (6) months, unless the promotion, reclassification, transfer, or demotion occurs while the employee is still within his/her initial one (1)year probationary period. 20.2.1 In the event an employee is promoted, reclassified, transferred or demoted during his/her initial one (1) year probationary period, the length of the employee's probationary period in the positon to which (s)he is promoted, reclassified, transferred, or demoted will be calculated as follows: The balance of remaining time in the employee's initial one (1) year probationary period plus six (6) months from the effective date of his/her promotion,reclassification,transfer, or demotion. For example: New Hire/Re-hire Date: January 1,2017 Original Probationary Period End Date:December 31,2017 Promotion/Reclassification/Transfer/Demotion Date:June 1,2017 New Probationary Period End Date:June 30,2018 [Seven (7) months remaining in initial one (1)year probation plus six(6) months for a total of thirteen (13) months] 20.3 An Employee, while serving in an initial probationary period, as defined in Sections 20.1 and 20.1.2, or who is promoted,demoted,laterally transferred, or reclassified, as defined in Article 21, to a position outside of his/her current and established Career Path, is considered "at-will" and has no property rights and has no appeal rights for discipline up to and including termination. All other rights of bargaining unit members are applicable to probationary employees unless otherwise stated within this Agreement. 20.4 An employee's probationary status is not in and of itself a factor in layoffs. 22 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 635 of 1019 ARTICLE 21 21.0 PROMOTION, DEMOTION, LATERAL TRANSFER,AND RECLASSIFICATION 21.1 PROMOTION It is recommended that an employee who is interested in applying for a promotional opportunity be in his/her current position for a minimum of six (6) months and have satisfactory performance. Pursuant to Article 20 each promoted employee is subject to a probationary period of at least six (6) months from his/her date of promotion and is subject to the provisions in Article 2 0.3. 21.1.1 In the event an employee is promoted while serving in his/her initial one (1) year probationary period, the length of the employee's probationary period in the positon to which (s)he promoted will be calculated as follows: The balance of remaining time in his/her initial one (1) year probation plus six (6) months from the date of promotion. For example: New Hire/Re-hire Date: January 1,2017 Promotion Date:June 1,2017 Promotion Probationary Period End Date:July 1, 2018 [Seven (7) months remaining in initial one (1)year probation plus six (6) months,for a total of thirteen (13) months.] 21.1.2 Upon promotion an employee's rate of pay will be adjusted as follows: a. Promotion of one pay grade: +5% of mid-point of new grade or to minimum of new grade, whichever is higher b. Promotion of two pay grades: +7.5% of mid-point of new grade or to minimum of new grade,whichever is higher c. Promotion of three or more pay grades: +10% of mid-point of new grade or to minimum of new grade,whichever is higher 21.1.3 In no event will the employee's base rate of pay exceed the maximum of the pay grade for the position to which the promotion is made. 21.2 DEMOTION 23 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 636 of 1019 Pursuant to Article 20, each demoted employee, whether voluntary or involuntary, is subject to a probationary period of at least six (6) months from his/her date of demotion and is subject to the provisions in Article 20.3. 21.2.1 Upon demotion, an employee's rate of pay will be adjusted as follows: Demotion of one pay grade: -5% of mid-point of current grade (position leaving) Demotion of two pay grades: -7.5% of mid-point of current grade (position leaving) Demotion of three of more pay grades: -10%of mid-point of current grade (position leaving) 21.2.2 In no event will the employee's base rate of pay exceed the maximum of the pay grade for the position to which the demotion is made. 21.2.3 A promoted employee who is demoted prior to completion of his/her probationary period will have his/her pay reduced by the same amount as the promotional increase. 21.2.4 The Director of Human Resources and Risk Management and the City Manager reserve the right to make exceptions to Section 21.2.1 of this Article when they determine that the circumstances surrounding the demotion do not warrant reducing the pay of the demoted employee. 21.3 LATERAL TRANSFER Pursuant to Article 20, each transferred employee, whether voluntary or involuntary, is subject to a probationary period of at least six (6) months from his/her date of transfer and is subject to the provisions in Article 20.3. 21.3.1 Employees transferring from one position to another position in the same pay grade, whether in the same or different department, will maintain the same rate of pay. 21.4 RECLASSIFICATION Pursuant to Article 20, each reclassified employee is subject to a probationary period of at least six (6) months from his/her date of reclassification and is subject to the provisions in Article 20.3. 21.4.1 Reclassifications resulting in a promotion, demotion, or lateral transfer and will follow those specified provisions as outlined in this Article. 24 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 637 of 1019 ARTICLE 22 22.0 SENIORITY AND LAYOFF The City and the Union recognize the value of an experienced workforce and agree that an employee's seniority shall be considered, along with the needs of the City, when affecting decisions on vacations,promotions,and shifts. 22.1 Seniority shall be defined as the employee's continuous length of service with the City of Boynton Beach. 22.2 Employees shall lose their seniority for the following reasons: A. Termination B. Retirement C. Resignation D. Failure to report to the Department of Human Resources and Risk Management the intention of returning to work within five (5) days of receipt of recall as verified by certified mail E. Failure to return from military leave within the time prescribed 22.3 The City Manager may lay off any union employee whenever such action is made necessary by reason of shortage of work or funds,the abolishment of a position, consolidation of departments or divisions, privatization, reclassification,or reorganization. A. Employees will be given severance pay when laid off from the City according to the following schedule: Completed Years of Service Severance Pay 0 - 1 year 40 hours 2 - 9 years 80 hours 10 - 19 years 120 hours 20+years 160 hours B. Whenever a layoff of one (1) or more employees becomes necessary, the City Manager shall notify the Union at least two (2) weeks in advance of the intended action and the reasons therefore. C. The Director of Human Resources and Risk Management shall furnish the City Manager with the names of the employees to be laid off in the order in which such layoff shall occur. In order to minimize the disruption of the operations of the City, the order of layoff shall be in reverse order of total continuous time served in the same classification and within the same department. 25 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 638 of 1019 ARTICLE 23 23.0 DISCIPLINE AND PERFORMANCE MANAGEMENT 23.1 COACHING Supervisors provide information, guidance, and directives to employees on a day-to-day basis, which is a standard method of communication in the workplace. Beyond such standard communication, Coaching is an opportunity for an employee and supervisor to discuss work-related progress and concerns. During coaching, supervisors may provide employees with feedback relating to their day-to-day conduct, behavior, and/or overall performance of their jobs, such as what went well, what could have gone better, reminders, and/or other instructive and constructive communications. Coaching is intended to identify to an employee conduct, behavior, or a performance deficiency in an informal and constructive way before it reaches a level necessitating documented disciplinary action. As Coaching does not constitute discipline, employees are not entitled to Union representation when management is providing such feedback. Coaching, although encouraged, is not required prior to the imposition of discipline. 23.2 PROGRESSIVE DISCIPLINE The City endeavors to maintain productive and mutually beneficial employment relationships with bargaining unit members. No bargaining unit member shall be disciplined without just cause. When employees violate an established policy, procedure, or rule, or when performance deficiencies are identified, management addresses these issues with employees with the intent to have employees correct their behavior and/or improve their performance. Progressive discipline allows for the imposition of an appropriate level of discipline depending on the facts and circumstances of each case coupled with consideration of the employee's overall employment and disciplinary history. No two employees or circumstances are identical; therefore, individual employees may have different progressive discipline outcomes. Violations are categorized as Misconduct, Serious Misconduct, or Extreme Misconduct A non-exhaustive list of examples of different types of violations by category is referenced in the City's Personnel Policy Manual. Progressive discipline does not apply to the following categories of conduct: • Workplace Violence • Harassment • Criminal Activity 26 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 639 of 1019 23.3 DISCIPLINE PROCESS 23.3.1 Initial Meeting When a supervisor identifies a policy, procedure, or rule violation and/or other performance deficiency, the supervisor may, at his/her discretion, schedule an"Initial Meeting"with an employee to discuss the incident or issue to ensure that (s)he has considered the facts and circumstances from the employee's perspective. Although some circumstances may benefit from a supervisor having an Initial Meeting, there is no requirement to have one in all cases. If the supervisor schedules an Initial Meeting, it is because the employee will be subject to questioning, which may result in discipline. As such, an employee is able to request Union representation to accompany him/her to the Initial Meeting. An employee will be provided with a minimum of forty-eight (48) hours of notice of any scheduled Initial Meeting for which (s)he would be responsible for requesting a Union representative No advanced notice to the employee is required when the supervisor has pre-arranged for a Union representative to attend the Initial Meeting. The employee and Union representative will be allowed up to fifteen (15) minutes to confer, without management present, prior to the start of the Initial Meeting. 23.3.1.2 Requesting/Waiving Union Representation It is the employee's responsibility to arrange for Union representation, if so desired, upon receiving notice to attend an Initial Meeting. An employee who arrives to a prescheduled Initial Meeting without Union representation will be deemed to have waived his/her right to such representation, and the meeting will proceed as scheduled. 23.3.2 Disciplinary Meeting A Disciplinary Meeting may be held with an employee at any time. The purpose of a Disciplinary Meeting is to issue already determined discipline. As an employee will not be expected to answer any questions at this meeting, (s)he is not entitled to Union representation. 23.4 TYPES OF DISCIPLINARY ACTION The following disciplinary actions shall be utilized, and, depending on the severity of the offense, the first disciplinary action may be at any appropriate level, including termination of employment 27 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 640 of 1019 Minor Discipline: A. Written Counseling B. Written Notice C. Written Notice in Lieu of Suspension, D. Unpaid Suspension of twenty-four (24) hours or less, Major Discipline: A. Unpaid Suspension of more than twenty-four (24)hours B. Disciplinary Demotion C. Termination of Employment 23.5 PERFORMANCE IMPROVEMENT PLAN (PIP) Performance Improvement Plans (PIP) are most commonly used in the following circumstances: • To extend an employee's probationary period; • When an employee receives a performance evaluation,which indicates the employee is not meeting expectations; • When an employee's performance, related to deficiencies in their knowledge, skills, abilities, and/or competencies (K.S.A.C.),has deteriorated over a period of time; or • When an employee's performance, related to deficiencies in their knowledge, skills, abilities, and/or competencies (K.S.A.C.), falls below standard following a newly implemented system,process, and/or procedure. A Performance Improvement Plan describes the employee's current performance issues, states the performance expectations for required area(s) of improvement, and provides an action plan to guide the employee toward improving his/her performance within a defined time period. a. A Performance Improvement Plan may be issued at any time and/or in conjunction with any disciplinary action. b. Any "Major Discipline" or suspension resulting from the unsuccessful completion of a Performance Improvement Plan is subject to a Predetermination Conference. 23.6 TYPES OF APPEALS/RESPONSES TO DISCIPLINARY ACTION 23.6.1 Minor Discipline Appeal/Response Options: a. There are no appeal options for a Written Counseling or for placing an employee on a Performance Improvement Plan. b. Written Comments 28 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 641 of 1019 Employees may submit written comments in response to any Minor Discipline for inclusion in their personnel files. C. Administrative Appeal Employees may request to have an Administrative Appeal with the Director of Human Resources and Risk Management (or Designee) by making such request in writing or by electronic mail directly to the Director of Human Resources and Risk Management within ten (10) calendar days of receipt of a Written Notice, Written Notice in Lieu of Suspension, or Unpaid Suspension of twenty-four (24) hours or less. Within thirty (30) calendar days of conducting an Administrative Appeal, the Director of Human Resources and Risk Management (or Designee) will provide the employee with a written response of his/her determination. This determination is final and not subject to further review or appeal. 23.6.2 Major Discipline Appeal/Response Options: a. Written Comments Employees may submit written comments in response to any Major Discipline for inclusion in their personnel files. b. Predetermination Conference Prior to the imposition of any Major Discipline, employees are entitled to participate in a Predetermination Conference. Employees will be provided a letter explaining their eligibility to participate in the Predetermination Conference. If an employee wishes to participate, (s)he must timely elect to do so by completing and returning the Election of Rights form to the Director of Human Resources and Risk Management by the deadline stated in the letter, and (s)he must attend the Predetermination Conference as scheduled. An employee may have a representative attend the Conference with him/her. As soon as practical after the Predetermination Conference, the employee will be notified in writing of the City's decision. If no agreement is reached following the City's response to the Predetermination Conference, the Union may refer the matter on behalf of the employee to arbitration by notifying the Director of Human Resources and Risk Management and the City Manager by electronic mail on or by the tenth (10th) day of receipt of the City Manager's response. 29 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 642 of 1019 23.7 CRIMINAL CHARGES a. If an employee is arrested and charged with a felony offense, the employee shall be placed on Administrative Leave Without Pay until all final dispositions of the criminal charges. An employee who is convicted of, or who pleads guilty or no contest to, a felony or who pleads guilty or no contest in conjunction with a plea negotiation shall be terminated from his/her employment with the City without the right to a Predetermination Conference or appeal through the Grievance process. If an employee is convicted of, or pleads guilty or no contest to a lesser charge or in conjunction with a plea negotiation, (s)he may be terminated from his/her employment with the City pending the outcome of a Predetermination Conference. b. During an Administrative Leave Without Pay under these circumstances, an employee will be paid from any accrued and available vacation and sick leave. 30 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 643 of 1019 ARTICLE 24 24.0 GRIEVANCE AND ARBITRATION A grievance is defined as a dispute or disagreement involving the application or interpretation of the express provisions of this Agreement. Issues or disputes, which are not grievances as so defined, shall not be subject to arbitration but may be processed through the grievance procedure. The Parties agree that the grievance procedure shall be the sole and exclusive method for resolving any dispute involving the application or interpretation of the Agreement Challenges to discipline are governed by Article 23 - Discipline and Performance Management. All references to "days"in this Article shall mean calendar days. 24.1 Grievance Procedures All grievances and responses to grievances shall be dated and submitted in writing by electronic mail to the Director of Human Resources and Risk Management (or Designee). The Parties agree to the step procedure outlined in this Article and acknowledge that the Parties can only extend stated deadlines by written agreement that matters are temporarily (not to exceed ten (10) days) being held in abeyance. Extensions shall never be inferred by the conduct of a Party and shall always be in writing. If the Union or Grievant fails to timely file or timely advance a grievance to the next step, the grievance is deemed "withdrawn" and cannot be refiled. If the City fails to timely respond at any step,the grievance is deemed "denied"and the Union or Grievant may proceed to the next step. The Parties agree to utilize the Director of Human Resources and Risk Management (or Designee) at all steps as the conduit for receiving and responding to grievances submitted to the City. Grievances at all steps shall be submitted by electronic mail to the Director of Human Resources and Risk Management(or Designee). For the purpose of this Article, "of receipt"shall mean the date the electronic mail message was sent. 24.1.1 Step One -Department Director The Union or Grievant shall submit in writing a Step One grievance on behalf of an employee or group of employees on or by the fifteenth (15th) day of the occurrence or on or by the fifteenth (15th) day of when the employee(s) knew or should have known of the occurrence. All grievances shall include the following: a. Statement of the grievance and the facts and circumstances upon which it is based; b. Name,job title, and department of grievant(s); c. The Article(s) and Section(s) of the Agreement alleged to have been violated; and d. The remedy requested; All class action grievances shall also include: 31 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 644 of 1019 a. Statement indicating the grievance is a class action; and b. Signature of an SEIU Union Official (President, Vice-President, Chief of Staff, Deputy Chief of Staff,or non-City employee Lead Negotiator). In the event a grievance does not contain the required information listed above, the Director of Human Resources and Risk Management (or Designee) may return the grievance to the Union or Grievant by electronic mail with a written notification identifying the missing information and deeming the grievance as "incomplete." An "incomplete" grievance must be returned to the Union or Grievant on or by the fifteenth (15th) day of receipt of the grievance. The Union or Grievant will then have five (5) days from the date of receipt of the incomplete grievance to resubmit a complete grievance. If a complete grievance is not resubmitted on or by the fifth (5th) day of receipt, it will be deemed"withdrawn,"and the Union or Grievant will not be able to resubmit it. The Department Director's Step One response shall be transmitted to the Union on or by the tenth (10th) day of receipt of a complete grievance. 24.1.2 Step Two - Director of Human Resources and Risk Management (or Designee) If no agreement is reached at Step One, the Union or Grievant may file a Step Two written grievance on behalf of grievant(s) by electronic mail to the Director of Human Resources and Risk Management on or by the seventh (7th) day of receipt of the Step One response. The Step Two written grievance shall describe with specificity the information on which the Union is relying to establish why it believes the Department Director's Step One response is not correct. The Director of Human Resources and Risk Management (or Designee), at his/her discretion, may conduct interviews with the grievant(s), the Union representative(s), members of the bargaining unit, and/or management to discuss the grievance. The Director of Human Resources and Risk Management (or Designee) must notify the Union or Grievant within five (5) days of receipt of the Step Two appeal if(s)he intends to conduct an interview with the grievant(s). Once such notification is made, the time period for the City's Step Two response is tolled until the interviews can be scheduled and conducted. The Director of Human Resources and Risk Management (or Designee) shall respond in writing to the Step Two grievance by electronic mail on or by the twentieth (20th) day of receipt of the Step Two grievance or on or by the twentieth (20th) day following an interview with the grievant(s), if an interview occurred. 24.1.4 Step Three -Arbitration a. If no agreement is reached at Step Two the Union may refer the grievance on behalf of the grievant(s) to arbitration by notifying the Director of Human Resources and Risk Management and the City Manager by electronic mail on or by the twentieth (20th) day of receipt of the Step Two response. The City may also request arbitration by notifying an SEIU Union Official by 32 SEIU Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 645 of 1019 electronic mail on or by the twentieth (201h) day of submitting the Step Two response. Employees who are not members of the Union, and who the Union refuses to represent as a result of such non-membership in the Union, may proceed to arbitration on their own and at their own expense, unless the Union has determined that the grievance giving rise to the arbitration has no merit 24.2 Arbitration Procedures The Party requesting arbitration shall initiate arbitration on or by the tenth (10th) day of receipt of arbitration notice as referenced in Section 24.1.4.a. by filing a request with the Federal Mediation and Conciliation Service (FMCS) for a panel of seven (7) arbitrators with a business office in the State of Florida. A copy of this request shall be served on the other Party. 24.2.1 Arbitrator Selection Each Party retains the right to reject one arbitrator panel in its entirety and request that a new panel be issued. The Party requesting arbitration shall strike the first name with each Party alternating strikes thereafter until only one arbitrator's name remains. The person remaining shall be the arbitrator. The arbitrator shall determine the date(s) and time(s) of the hearing subject to the availability of the Union and the City. Arbitration will be conducted at a location determined by the Parties. 24.2.2 Arbitration Fees and Expenses All fees and expenses of the arbitrator shall be divided equally between the Union and the City; however, each Party shall fully bear the expense of preparing and presenting its own case, including the cost of witnesses and other people it requires to attend the arbitration. 24.2.3 Arbitrator Authority and Award The power of the arbitrator shall be limited to the interpretation and application of the written terms of this Agreement In no event shall the terms and provisions of this Agreement be deleted, modified, or amended by the arbitrator. The arbitrator shall consider and decide only the specific issues raised by the grievance when it was submitted in writing to the City at Step One and the arbitrator shall have no authority to make his/her decision on any issue not submitted to him/her. The arbitrator shall submit his/her decision in writing with a statement of findings and reasons within thirty (30) days of the receipt of briefs, if any, or receipt of the transcript if Parties have agreed to submit the arbitration transcript in lieu of briefs. In the event the arbitrator finds a violation of the Agreement, the arbitrator shall determine an appropriate Award. The arbitrator's Award shall not be greater than the restoration of the employee to his/her most recent position held and the monetary value of the employee's back wages and benefits to make the employee "whole." 33 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 646 of 1019 24.2.4 Other Provisions A transcript of the Hearing will be made,unless waived by both Parties. Briefs, if any, must be filed with the arbitrator no later than thirty (30) days after the close of the Hearing or after receipt of the transcript, if a transcript is requested by either Party. Settlement of a grievance prior to the issuance of an arbitration Award shall not constitute precedent nor shall it constitute an admission that the Agreement has been violated. 34 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 647 of 1019 ARTICLE 25 25.0 INSURANCE 25.1 Medical,Vision and Dental Insurance Effective October 1, 2015, the sole medical benefit plan available to employees is a High Deductible Health Plan(HDHP). 25.1.1 Year One: (October 1, 2017 through September 30, 2018) 1. The premium cost for "employee only" HDHP medical, dental, and vision insurance shall be paid by the City. Employees are responsible for paying any premiums associated with covering dependents. The City Commission, through the Annual Budget process, may appropriate funds to subsidize the employees' premium costs for employees who cover dependent children on their medical plans. Any subsidy offered does not extend beyond the plan year for which it is budgeted, and the offering of and/or amount of any such subsidy is not subject to negotiation. 2. The City will contribute an annualized total of five hundred ($500.00) into an employee's HSA on the first full pay period check date following January 1, 2018. a. In order to be eligible for HSA deposit above, an employee must be actively employed on the first of the month in which the contract is ratified. b. Employees who are enrolled on the City's medical plan but who are ineligible to have an HSA because they are also enrolled in Medicare, may be eligible to receive the City contribution amount referenced in Section 2 above. These employees must inquire directly with the Director of Human Resources and Risk Management no later than January 1, 2018 to be considered. 3. The City will contribute two hundred fifty dollars ($250.00) into an employee's HSA when they complete a Personal Health Assessment (PHA) between October 1, 2017 through July 31, 2018 at the Employee Health and Wellness Center and provide the required documentation to Human Resources. 4. The City will provide opportunities to convert an annualized total value of up to one thousand dollars ($1,000.00) after pension deduction, of any combination of sick and vacation time at the 100% conversion rate to help fund their HSA. This conversion can be done during the following times: a. December 1, 2017 - December 31, 2017 (any amount up to an annualized total of$1,000.00) b. April 1, 2018 - April 30, 2018 (any amount up to an annualized total of $1,000.00) c. August 1, 2018 - August 31, 2018 (any amount up to an annualized total of 35 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 648 of 1019 $1,000.00) d. For purposes of this Article, "annualized" means plan year October 1, 2017 through September 30, 2018. 5. Newly hired employees, hired on or after October 1, 2017, and who elect to be covered on the City's medical insurance, will accrue forty-one dollars and sixty- seven cents ($41.67) per active month of service for the City to deposit into their HSA through September 2018. The initial deposit will be made the first check of the month in which the member becomes enrolled in the City's group medical insurance. 36 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 649 of 1019 ARTICLE 26 26.0 PENSION 26.1 Employees will continue to participate in the employee's pension plan of the City of Boynton Beach Ordinance No. 88-43, as amended. A copy of the plan's annual actuarial valuation report will be provided to the Union, in its entirety,upon request from the Union. 26.2 The City and the Union agree to conform the pension plan to state requirements as pertaining to municipal pension programs. 26.3 The Union agrees to reopen this Article for negotiation upon written request of the City at any time during the term of this Agreement. 37 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 650 of 1019 ARTICLE 27 27.0 HOURS OF WORK, OVERTIME,AND BREAKS 27.1 HOURS OF WORK 27.1.1 The basic work week shall consist of forty (40) hours, unless otherwise specified. The City Manager will establish, and may change, the basic work week and hours of work best suited to meet the needs of the City. Nothing in this Agreement shall be construed as a guarantee or limitation of the number of hours worked per week. 27.1.2 The Department Director (or Designee) will establish a regular work schedule for employees and may change an employee's or group of employees' regular work schedules to meet department needs. Employees will be notified in writing with a minimum of six (6) calendar days of notice of any change to their regular work schedules. Notwithstanding the requirement for the advanced notice, employees may, at their sole discretion, waive the notice period and begin to work the new schedule upon request of the Department Director (or Designee). 27.1.3 Employees may be required to work additional hours as assigned by their supervisors. 27.1.4 Employees shall not be in a work status more than seven (7) minutes prior to, or more than seven (7) minutes after, their regular workdays unless they have their supervisor's approval to be in a work status. For purposes of timekeeping, the City will round time to the quarter hour consistent with 29 C.F.R. § 785.48. Example: 6:53 - 7:07 = 7:00 7:08 - 7:22 = 7:15 7:23 - 7:37 = 7:30 7:38 - 7:52 = 7:45 27.1.4.1 It is understood that the clock or other system designated by an employee's supervisor to record arrival and departure shall be the clock or system against which timely reporting for work is measured. If at any time that clock or system is deemed inoperative, the immediate supervisor will advise employees which clock or system will be utilized for timekeeping purposes. 27.1.4.2 Employees are required to accurately document or record their work time pursuant to their department's system. 27.1.5 Shift Bidding: Employees who work in departments in job classifications that have more than one established shift are able to bid on these shifts 38 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 651 of 1019 pursuant to the Department's/Division's established shift bidding process. A list of Departments/Divisions with established shift bidding processes is available in ADDENDUM"A"of this Agreement 27.1.5.1 If no departmental/divisional shift bidding process exists for a job classification within a Department/Division that has more than one shift, then the priority for selecting shifts will be based on seniority, as defined by the length of time in the job classification within the department/division, as long as the department/division can maintain the necessary balance of employees with the requisite knowledge, skills, and abilities required for the shift The Department Director retains the sole discretion to determine the requisite knowledge, skills, and abilities complement required on each shift Such shift bidding opportunities will be granted each year on December 1St and become effective January 1St. 27.2 OVERTIME 27.2.1 All work performed in excess of forty (40) hours in any one work week shall be paid in accordance with the Fair Labor Standards Act (FLSA) regulations for overtime. 27.2.2 Only hours "actually worked"will be considered in the calculation of overtime. 27.2.3 Additional hours may be offered and scheduled for a specified work function. Such additional hours will be offered on a rotating basis based on seniority, which is defined as the length of time in the job classification within the department/division. Department/Division established rotation processes supersede this provision. A list of Departments/Divisions with established rotation processes is available in ADDENDUM"B"of this Agreement 27.2.3.1 Additional hours worked are not calculated as "overtime" until an employee has "actually worked" in excess of forty(40) hours in the work week. 27.2.4 Supervisor's shall provide no less than two (2) hours of advanced notice to employees prior to the assignment of unscheduled/mandated additional work hours except in the case where the supervisor, in consultation with the Department Director (or Designee), has determined that the additional unscheduled/mandated hours are deemed an immediate necessity for providing City services. 27.2.4.1 An employee who refuses or fails to work additional hours, pursuant to Section 27.2.4, may be subject to discipline if the employee does not have a legitimate reason, as determined by the supervisor in consultation with Human Resources, as to why (s)he cannot work the hours. 39 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 652 of 1019 27.2.5 In the event an employee is required to work additional hours, the employee's hours may be flexed within the same work week, provided the employee and the supervisor mutually agree to do so. 27.3 BREAKS 27.3.1 Employees are provided with two (2) paid fifteen (15) minute breaks throughout the course of a minimum eight (8) hour scheduled shift During scheduled shifts of less than eight(8) hours, employees are provided with one (1) paid fifteen (15) minute break. During these paid breaks, employees are required to remain at the job site. Paid breaks are scheduled by the employee's supervisor, and the supervisor may authorize the combination of two (2)paid breaks. 27.3.2 Unless otherwise stated, employees who are scheduled to work a shift of eight and a half(8.5) hours have a thirty (30) minute unpaid break. Employees who are scheduled to work a shift of nine (9) or more hours have a sixty (60) minute unpaid break. During this break time, employees are allowed to leave the job site. Unpaid breaks are scheduled by the employee's supervisor, and the times of such breaks are subject to change without notice. 27.3.2.1 An employee who, due to work necessity as dictated by his/her supervisor, is unable to disengage from work for the break referenced in Section 27.3.2 may be required or authorized by his/her supervisor to flex that time on the same work day. 27.3.2.2 A Department Director, with approval from the Director of Human Resources and Risk Management and the City Manager, may authorize an employee to have an alternate unpaid break length that is consistent with his/her regular work schedule. 27.3.2.3 Employees in the following job classifications are not eligible for the break referenced in Section 27.3.2 because they are required to remain at the job site an unable to fully disengage from their work: • Plant Operator Maintainer Trainee • Water Treatment Plant Operator I • Water Treatment Plant Operator II • Water Treatment Plant Operator III • Water Treatment Plant Lead Operator 27.3.3 An employee who fails to adhere to break time provisions, including timely returning to work from breaks,is subject to discipline. 40 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 653 of 1019 27.4 Task Assignment(Solid Waste) 27.4.1 Solid Waste employees are responsible for satisfactory completion of a daily Task Assignment A daily Task Assignment is defined as those duties correlating to collection of solid waste from defined routes; assisting other employees in collecting solid waste from other defined routes pursuant to Section 27.4.2; attending departmental meetings that require employee attendance; cleaning and maintaining vehicles; performing emergency work pursuant to Section 27.4.3; and any other duties assigned by supervisory staff related to support services for solid waste collection and to advance Citywide disaster responses. 27.4.2 Within the Solid Waste Division, circumstances may arise which prevent certain crews from completing their assigned routes within the work day. In this event, Management may direct other crews to help complete the route(s) of crews who were unable to complete their route(s) on that same day. 27.4.3 All employees in the Solid Waste Division of Public Works who perform work pursuant to Section 27.4.1 are considered Task employees. Task employees will be assigned to shifts of either eight (8) or ten (10) hours per day. Task employees will maintain the same shift for an entire work week. At the beginning of each work day, a daily Task Assignment shall be assigned by the supervisor. Upon completion of the assigned daily Task Assignment, a Task employee may be required to perform other work functions related to the Solid Waste Division of Public Works. 27.4.3.1 Task employees shall be released from duty only by their immediate supervisors. Task employees are prohibited from releasing themselves from duty. 27.4.4 The Director of Public Works (or Designee) will "equalize," as closely as possible, assignments for Task employees. 27.4.5 An employee may be assigned to cover another employee's assigned route when the employee who is normally assigned to the route is on vacation or is on extended leave. In this case, the employee who is assigned to cover the route shall be assigned that route for the entire work week and shall work the same shift as the employee for whom (s)he is covering. Management shall make every effort to provide the covering employee with forty-eight(48) hours of advance notice. 27.4.6 "Task hours," hours that are not "actually worked," are not considered "hours worked"for the purposes of calculating overtime. Overtime is calculated and paid pursuant to Sections 27.2.through 27.2.3.1. 27.4.6.1 Section 27.2.4 is not applicable to Task employees who are on Task Assignment(Solid Waste). 27.4.7 Employees may sign up to voluntarily work on Sunday to perform work consistent with Task Assignments. Voluntary Sunday Task Assignments shall be offered on a rotating seniority basis, starting with the most senior employee who signed up to work. 41 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 654 of 1019 27.4.7.1 A Task employee who has volunteered to work on that Sunday will be paid either: (a) three (3) hours at one and a half(1.5) times his/her regular rate of pay or (b) the total of all actual hours (s)he "actually worked" at his/her regular rate of pay,whichever is greater. 27.4.7.2 Should no Task employees volunteer to work on a Sunday when work is available, the City shall mandate the Sunday Task Assignment by reverse seniority, beginning with the least senior Task employee. Task employees who have been mandated to work a Sunday Task Assignment will be paid the total of all actual hours (s)he "actually worked" at his/her regular rate of pay. 42 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 655 of 1019 ARTICLE 28 28.0 COMPENSATORY TIME 28.1 Employees may accrue compensatory time in lieu of overtime pay when the employee works in excess of forty(40) hours in a work week. 28.2 Compensatory time is accrued at one and a half (1.5) times per hour of overtime worked. Employees may accumulate up to eighty (80) hours of compensatory time. At no time may an employee accumulate more than eighty (80) hours of compensatory time. Compensatory time must be taken within the quarter following its accrual or it will be paid out. 28.2.1 The first quarter begins on October 1St. 28.3 It is solely the employee's option to choose whether (s)he wishes to be paid for his/her overtime or to accrue compensatory time. The City will not encourage employees to take one form of compensation over the other. 43 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 656 of 1019 ARTICLE 29 29.0 HOLIDAYS 29.1 The following is a list of City-observed holidays. The dates on which each holiday is observed by the City is determined each October for the upcoming calendar year. • New Year's Day • Martin Luther King,Jr. Day • Presidents'Day • Memorial Day • Independence Day • Labor Day • Veterans'Day • Thanksgiving Day • Day After Thanksgiving • Christmas Eve • Christmas Day 29.2 Holiday Pay Provisions 29.2.1 For employees who are not required to work on a City-observed holiday: A. When a City-observed holiday falls on an employee's scheduled work day, the employee will receive eight (8) hours holiday pay at straight time. B. When a City-observed holiday falls on an employee's non- scheduled work day, it will be treated as a floating holiday and eight (8) hours will be added to the employee's vacation leave bank. C. Employees must work their regularly scheduled work day immediately before and their regularly scheduled work day immediately after the holiday or be in a pre-approved and authorized pay status immediately before and after the holiday in order to receive holiday pay or have floating holiday hours added to their vacation leave banks. 29.2.2 For employees who are required to work on a City-observed holiday: A. An employee who is scheduled and required to work on a City- observed holiday,will receive eight(8) hours of holiday pay at straight time in addition to being compensated for their hours"actually worked." 44 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 657 of 1019 B. Employees must report to work on time and work until the end of their shift on the City-observed holiday in order to be eligible for holiday pay. 29.2.3 Employees who are on a pre-approved and authorized leave with pay status on the date on which a City-observed holiday falls will have their leave time for that date designated as "holiday,"and it will not be charged to or deducted from their otherwise designated leave bank. 29.3 Task Assignment(Solid Waste) Holidays 29.3.1 For Task employees who are not required to work on a City-observed holiday: A. When a City-observed holiday falls on a Task employee's scheduled work day, the employee will receive eight (8) hours holiday pay at straight time. B. When a City-observed holiday falls on a Task employee's non- scheduled work day, it will be treated as a floating holiday and eight (8) hours will be added to the employee's vacation leave bank. C. Employees must work their regularly scheduled work day immediately before and their regularly scheduled work day immediately after the holiday or be in a pre-approved and authorized pay status immediately before and after the holiday in order to receive holiday pay or have floating holiday hours added to their vacation leave banks. When a City-observed holiday falls on a Task employee's non-scheduled work day, it will be treated as a floating holiday, and eight (8) hours will be added to the Task employee's vacation leave bank. 29.3.2. For Task employees who are required to work on a City-observed holiday: A. An employee who is scheduled and required to work on a City-observed holiday, will receive eight (8) hours of holiday pay at straight time in addition to being compensated for their hours"actually worked." B. Should a Task employee be required to perform "actual work" beyond his/her regular eight (8) or ten (10) hour Task Assignment schedule on a holiday, those hours also count as "hours worked" for purposes of calculating overtime. C. Employees must report to work on time and work until the completion of their Task Assignment on the City-observed holiday in order to be eligible for holiday pay. 45 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 658 of 1019 29.3.3 Employees who are on a pre-approved and authorized leave with pay status on the date on which a City-observed holiday falls will have their leave time for that date designated as "holiday," and it will not be charged to or deducted from their otherwise designated leave bank. 29.3.4 Task employees are prohibited from using Emergency Vacation, as referenced in Article 36.4,on a City-observed holiday. 29.3.5 The City will publish a holiday service schedule and makeup day schedule at least six (6) months in advance of a holiday. 46 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 659 of 1019 ARTICLE 30 30.0 WAGES 30.1 Year One (October 1, 2017 - September 30, 2018): Subject to appropriation by the City Commission, Bargaining Unit members will receive a two and three quarter percent (2.75%) increase to their hourly base rate retroactive to October 2, 2017. An employees who is at the maximum of his/her pay range will receive a lump sum in lieu of an increase to his/her hourly base rate of pay. 30.1.1 The City will increase pay ranges by two and a half percent(2.5%) in the City's Pay Plan effective October 1, 2017. 30.1.2 To reduce compression and to maintain the integrity of the City's Pay Plan, Bargaining Unit members who are reclassified and/or promoted between October 1, 2017 and ratification of this Agreement will have their new reclassification and/or promotional hourly rates calculated using the pay plan that was in effect on September 30,2017. 47 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 660 of 1019 ARTICLE 31 31.0 STANDBY,CALL BACK,AND OTHER ASSIGNMENT INCENTIVE PAY 31.1 STANDBY PAY Standby Pay may also be referred to as "Beeper Pay" or "On-Call Pay." Department Directors establish departmental/divisional rules regarding Standby protocols, including response times and procedures, which meet the needs of their respective operations. This Article addresses how an employee will be compensated for Standby assignments. This Article is only applicable to employees who are required to report to"the field"rather than to"the office"or"the center." 31.1.1 Supervisors schedule employees for Standby Assignments on a rotating basis and considerations may include: seniority, capability, availability, and reliability. 31.1.2 Divisions/Departments establish the rate of Standby Pay, which is not to be less than the equivalent of one and one half(1.5) hours of pay at an employee's hourly base rate of pay. Divisions/Departments with established Standby Pay are attached in ADDENDUM"C." 31.1.3 Standby Pay for Court Appearances During Non-Working Hours: a. Upon notice from the City that an employee is required to remain on standby for a court appearance, the employee shall receive one (1) hour of Standby Pay at the employee's hourly base rate of pay for each non-working day (s)he is required to remain in such status. Employees in this status will be compensated at a rate one half(0.5)hour of pay at the employee's hourly base rate of pay for a maximum of eight (8) hours per non-working day. b. Employees who are required to appear in Court on behalf of the City are eligible for Call Back Pay, as defined in 31.3.2. of this Article, if such appearance is required during their non- working hours. 31.2 CALL BACK PAY Department Directors establish departmental/divisional rules regarding Call Back protocols, including response times and procedures, which meet the needs of their respective operations. This Article addresses how an employee will be compensated for Call Backs. This Article is only applicable to employees who are required to report to "the field" rather than to "the office" or "the center." Call Back Pay for Bargaining Unit members in the Police Department is addressed in ADDENDUM"D." 48 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 661 of 1019 An employee who is called back to work more than thirty (30) minutes after or more than thirty (30) minutes before his/her regularly scheduled work hours will receive Call Back Pay as follows: 31.2.1 For each Call Back from 6:00 a.m. through 6:59 p.m. a. Call Back Pay Minimum: Two (2) hours at one and one half (1.5) times the employee's hourly base rate, regardless of length of time required to complete the work. (No concurrent pay for the Call Back Pay Minimum and Regular Hours pay is permitted.) b. Time worked in excess of two (2) hours for one Call Back will be paid at straight time and will be counted as "hours worked"for purposes of calculating overtime. 31.2.2 For Each Call Back from 7:00 p.m.through 5:59 a.m. a. Call Back Pay Minimum: Three (3) hours at one and one half (1.5) times the employee's hourly base rate, regardless of length of time required to complete the work. (No concurrent pay of the Call Back Pay Minimum and Regular Hours pay is permitted.) b. Time worked in excess of three (3) hours for one Call Back will be paid at straight time and will be counted as "hours worked"for purposes of calculating overtime. 31.3 OTHER ASSIGNMENT INCENTIVE PAY Nothing in this Article limits the City's ability to, or requires the City to, offer other incentive pay for assignments; however, such assignment incentives, if offered,will be made available to all employees who are qualified to perform the responsibilities of the assignment and who are in the same job classification within the same Division/Department in which the assignment is being made. Seniority,defined as length of time in job classification within the Division of the Department, will be the basis from which selections for such assignments are made. 31.3.1 No assignment incentives may extend beyond three (3) months without the assignment being rotated based on seniority to all employees who are qualified to perform the responsibilities of the assignment and who are in the same job classification within the same Division/Department in which the assignment is being made. Seniority, defined as length of time in job classification within the Division of the Department, will be the basis from which selections for such assignments are made. 49 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 662 of 1019 31.3.2 Any offer of other incentive pay for assignments is not a guarantee that such incentives will be continued, and the Union expressly waives its right to consider such incentives as a"Past Practice." 50 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 663 of 1019 ARTICLE 32 32.0 CERTIFICATIONS AND PROFESSIONAL LICENSES Some positions within the City's established Job Classification system require employees to maintain certain certification(s) and/or professional license(s) as a minimum requirement and as a condition of employment. Some positions within the City's established Job Classification system require employees to obtain certain certification(s) and/or professional license(s) as a prerequisite for advancement to the next step in the classification's Career Path. For purposes of this Article, Florida Class E Driver's Licenses are not considered"professional licenses." Nothing within this Article is a waiver or limitation of Management Rights. 32.1 An employee who is required to maintain such professional license(s) and/or certification(s), as a minimum requirement, as specified in the Job Classification for the employee's current position, is eligible for financial assistance. 32.1.1 The City will provide financial assistance for the maintenance of such professional license(s) and/or certification(s) as follows: a. The City will reimburse the employee for application/registration and/or testing fees upon receipt of employee's documented, successful completion and renewal of required professional license and/or certification. b. The City is not responsible for costs associated with travel and costs associated with any classes required as continuing education credits. 32.2 An employee who is required to obtain such professional license(s) and/or certification(s) as a prerequisite to advancing to the next step in his/her job classification's Career Path is eligible for financial assistance. 32.2.1 The City will provide financial assistance for the maintenance of such professional license(s) and/or certification(s) as follows: a. The City will reimburse an employee for twenty-five percent (25%) of the cost for one (1) set of basic study materials per employee per required license and/or certification. b. The City will reimburse the employee for application/registration and/or testing fees upon receipt of employee's documented, successful completion and renewal of required professional license and/or certification. c. The City is not responsible for costs associated with travel and costs associated with any classes required as continuing education credits. 51 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 664 of 1019 32.3 The City may, from time to time, offer other incentives or additional pay to employees who, on their own time and expense, have attained professional license(s) or certification(s), which are not required in, but allow them to perform additional functions within their current Job Classification, and such functions are determined by the Department Director to be beneficial for the employees to be able to perform. 32.3.1 Employees who are receiving incentives or additional pay pursuant to Section 32.3 are not eligible to receive "Out of Class Pay" (See Article 34) unless the employee has been assigned in writing to perform another job due to a vacancy in the budgeted position. In cases when an employee has been assigned to work Out of Class, any incentive(s) or additional pay will be suspended until such time that the Out of Class assignment is concluded. 32.3.2 Nothing in Section 32.3 requires the City to offer other incentives or additional pay to employees who have professional license(s) and/or certification(s) not specifically stated as a minimum requirement in their current Job Classifications. Any such incentive or additional pay, if offered, will be made available to all employees in the same job classification within the same Division/Department, who have identical professional license(s) and/or certification(s) and who are willing to perform additional functions, which are not required in their current Job Classification Any offer of other incentives or additional pay for assignments is not a guarantee that such incentives or additional pay will be continued, and the Union expressly waives its right to consider such incentives and additional pay as"Past Practices." 52 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 665 of 1019 ARTICLE 33 33.0 EMERGENCY PAY POLICY 33.1 Emergency pay shall hereinafter be paid pursuant to the provisions of City Emergency Ordinance 2005-036 or the most current City Emergency Ordinance. 53 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 666 of 1019 ARTICLE 34 34.0 OUT OF CLASS ASSIGNMENT PAY 34.1 Employees shall be required to perform work in a different classification upon notice from their supervisor. 34.2 Out of Class Assignments to positions in a higher pay grade and with a duration of more than twenty-four (24) consecutive work hours will be documented on an Employee Activity Report(EAR). 34.3 Employees working in an Out of Class Assignment,pursuant to Section 34.2, will receive a five percent (5%) increase to their hourly rate of pay or the minimum hourly rate of the assigned classification's pay grade, whichever is greater,until the assignment is concluded. 34.4 Upon release from an Out of Class Assignment, the five percent (5%) increase to the employee's hourly rate of pay or the minimum hourly rate of the assigned classification's pay grade will terminate. 34.5 For training purposes, employees are required, upon written notice from their supervisor, to perform work functions that may be included in a Job Classification in a higher pay grade. An employee who is assigned pursuant to this Section is not entitled to Out of Class Pay. 54 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 667 of 1019 ARTICLE 35 35.0 TRAINING ASSIGNMENT PAY 35.1 Employees shall be required to train other employees upon notice from their supervisor. 35.2 Training Assignments, with a duration of more than twenty-four (24) consecutive work hours, will be documented on an Employee Activity Report(EAR). 35.3 Employees who have been assigned to train other employees, pursuant to Section 35.2, will receive a five percent(5%) increase to their hourly rate of pay until the assignment is concluded. 35.4 Upon release from a Training Assignment, the five percent (5%) increase to the employee's hourly rate of pay will terminate. 55 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 668 of 1019 ARTICLE 36 36.0 VACATION 36.1 Accrual: Employees accrue vacation hours each pay period when they are in an active and paid status of twenty-four (24) or more hours. The chart below shows the maximum annual accrual of vacation hours based on years of service: Years of Service Vacation Hours 1 Year 80 2-3 Years 120 4 Years 128 5 Years 136 6 Years 144 7 Years 152 8 Years 160 9 Years 168 10-15 Years 176 16-20 Years 192 21 Years&After 200 36.1.1 An employee may accrue vacation hours up to the Allowable Maximum: the total vacation hours (s)he accrued in his/her two (2) most recent years of employment. During the fiscal year, vacation hours may accrue beyond the Allowable Maximum; however, any accrued and unused vacation hours exceeding the Allowable Maximum on September 30th of each year will be forfeited. 36.1.2 An employee who has had documented vacation leave request(s) denied during the fiscal year due to operational requirements and will exceed the Allowable Maximum on September 30th, may request to receive payment for the excess vacation hours (up to the number of vacation hours that were denied). 36.1.2.1 In order to receive the payment in Section 36.2.1, the employee must notify his/her supervisor no later than August 1St of the current fiscal year, so the supervisor can have the denied leave requests and an EAR submitted to Finance no later than September 1St of the current fiscal year. Payment will be made on the last paycheck date of the fiscal year. 36.2 Requests: Vacation may be requested as earned, in thirty (30) minute increments, subject to the approval of the Department Director (or Designee) who shall approve or deny vacations based on operating requirements of the Department Approval of vacation leave requests must not be unreasonably withheld. 56 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 669 of 1019 36.2.1 Requests to use vacation for three (3) consecutive shifts or less must be submitted for approval twenty-four (24) hours in advance. Supervisors must approve or deny the request prior to the end of the work shift on the work day preceding the first requested date. 36.2.2 Requests to use vacation for more than three (3) consecutive shifts must be submitted for approval seventy-two (72) hours in advance. Supervisors must approve or deny the request forty-eight(48) hours prior to the end of the work shift of the first requested date. Advanced vacation requests must be approved or denied within thirty(30) days of the date of the request 36.3 An employee who is absent without approval shall be docked pay for the time not worked and is subject to disciplinary action. 36.4 Emergency Vacation: During the fiscal year, an employee may be granted the use of up to twenty- four (24) hours of vacation for absences from work when a vacation request cannot be timely made pursuant to Section 36.2.1 or Section 36.2.2. An Employee must notify his/her supervisor of the need for this absence, pursuant to applicable Departmental call-in procedures, with at least thirty (30) minutes prior the start time of his/her shift If an employee is already at work and the employee is notified of an emergency, (s)he may use Emergency Vacation upon notice to, and approval from, his/her supervisor. Emergency vacation can be requested no more than four (4) times per fiscal year. Time used in this regard may be used in increments of one (1) hour. 36.4.1 Task employees who are required to work on a City-observed holiday are prohibited from using Emergency Vacation on that City- observed holiday. 36.6 Emergency Cash Out: 36.6.1 Employees faced with sudden and extraordinary circumstances of hardship, as defined by IRS regulations governing 401(k) plans, and who have in excess of forty (40) hours of accrued vacation, are eligible to request emergency cash out of vacation. If approved, an employee may convert up to eighty (80) hours of Vacation to cash (less applicable deductions) provided they will have remaining in their Vacation bank after the cash out a minimum of forty(40)hours. Conversions must be done in increments of eight(8) hours. 36.6.2 An employee who does not have enough accrued vacation hours to finance the total amount of his/her emergency cash out request may consider also using accrued sick leave hours. Sick leave hours used for a cash out will be calculated at fifty percent (50%) of the employee's hourly rate. Accrued sick leave hours may only be used if the employee will have remaining in his/her Sick bank after the cash 57 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 670 of 1019 out eighty (80) hours. The total combination of vacation and sick hours may not exceed eighty (80) hours and vacation hours must always be used before sick hours. 36.6.3 A request must be made in witting outlining the emergency and submitted to the Human Resources Director on the appropriate form. A committee comprised of the City Manager, Finance Director, and Director of Human Resources and Risk Management will then review the request and approve, deny, or modify the requested hours as they see fit. Employees may utilize this provision once during each fiscal year of this Agreement Upon request, employees are required to provide a receipt as proof of payment for any estimate provided as documentation of an expense. 36.6.3.1 The committee reserves the right to review and consider requests that are not specifically addressed in the IRS regulations governing 401(k) plans. 58 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 671 of 1019 ARTICLE 37 37.0 SICK LEAVE 37.1 Accrual: Employees shall accrue sick leave at a rate of eight(8)hours per month for a total annualized accrual amount of ninety-six (96) hours. No employee shall be entitled to use sick leave in excess of the amount of accrued and unused hours (s)he has available. 37.2 Notice of Use of Sick Hours: 37.2.1 Unscheduled Sick: An employee shall notify his/her immediate supervisor or designee, in a manner provided for by management, of his/her illness not less than thirty (30) minutes before the start of his/her scheduled shift. If an employee fails to call in within the specified time, the employee shall be subject to progressive discipline. This notice procedure shall be followed for each day the employee is unable to report to work unless the employee has been authorized by Human Resources and the City Manager for an extended leave of absence. 37.2.2 Scheduled Sick: An employee may request with a minimum of forty- eight (48) hours of advanced notice to use scheduled sick hours for medical, dental, optical, appointments and/or procedures. Documentation to support payment under the "scheduled sick" pay code must be provided with payroll. Unsubstantiated use of such time will result in the time being recoded to "sick." 37.3 Documentation Required: For any use of sick time in excess of three (3) consecutive work days, an employee is required to provide written medical certification to the Human Resources and Risk Management Department upon return to work. 37.3.1 "Consecutive work days" means any day for which you were scheduled to work,including additional or"overtime"shifts. 37.3 Sick hours may be requested and/or utilized upon approval of the Department Director (or Designee) for the following reasons: A. Employee's health, or up to forty (40) hours per fiscal year for illness of immediate family member: the employee's parent, spouse,or child. B. Medical, dental, or optical treatment that is determined in writing by a physician to be necessary and must be performed during working hours. C. Quarantine due to exposure to contagious disease. 59 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 672 of 1019 D. In connection with an employee's Workers' Compensation case, where (s)he has declined a light duty assignment or where no such assignment is available.. E. In connection with an approved Family and Medical Leave Act (FMLA) leave for a serious medical condition of the employee, or the employee's immediate family member, as defined in(FMLA). 37.4 An employee retains his/her accrued and unused sick hours while employed in a full time position with the City. If an employee's status converts to a part-time position, whether voluntarily or involuntarily, (s)he will have his/her accrued and unused sick leave paid out pursuant to Section 37.5.3. 37.5 Payout of Sick Leave 37.5.1 Newly hired probationary employees are not eligible for sick leave payout. 37.5.2 Employees who are terminated from the City are not eligible for a payout of sick leave. 37.5.3 Regular employees will have payment made for their accrued and unused sick hours, at the percentage specified in the table below, upon resignation, retirement, change in status from full time to part- time, or death. (Retirement shall include normal retirement, disability retirement, or early retirement as defined in the appropriate Pension Plan). Continuous Years of Service Percentage of Sick Leave Payout Less than 5 full years 0% 5 years but less than 10 full years 25% More than 10 full years 50% Upon retirement from the City 50% 37.6 Sick Leave Donations: 37.8.1 Sick Leave Donations are available pursuant to City policy. 60 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 673 of 1019 ARTICLE 38 38.0 COMPASSIONATE LEAVE 38.1 In the event of the death of a non-probationary employee's mother, father, child, foster parent, step-parent, foster child, step-child, brother, sister, spouse, registered domestic partner, son-in-law, daughter-in-law, grandparent, grandchild, mother-in-law, or father-in-law, the employee shall be entitled to paid compassionate leave not to exceed three (3) consecutive work days. However, if it is necessary for the employee to leave the State in connection with the interment of the deceased, the employee shall be entitled to be paid compassionate leave not to exceed five (5) consecutive work days. 38.1.1 For purposes of this section, "non-probationary" means any Bargaining Unit member who has successfully completed his/her initial probationary period as defined in Article 20: Sections 20.1 and 20.1.2. 38.2 Employees must submit proof of death within thirty (3 0) days in order to be eligible for paid Compassionate Leave. The City Manager may grant additional Compassionate Leave at his/her sole discretion. 61 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 674 of 1019 ARTICLE 39 39.0 JURY DUTY 39.1 Leave with pay may be authorized for an employee who is required to attend Jury Duty or to whom a subpoena has been issued by a court of law to appear as a witness on a case on behalf of the City, provided the employee provided proper notice as outlined in Section 39.2. 39.2 An employee is required to provide five (5) days of advance notice to his/her supervisor that they have received a Jury Summons. Employees who are required to report to jury duty on a day that they are scheduled to work are not required to report to work on the day on which they reported for jury duty. Employees whose work schedule crosses the day divide (12:00 A.M.) must make arrangements with their supervisors in advance as to which day(s)he will be required to report. 39.3 In order for employee to receive his/her regular pay for such leave the employee must deposit the money which (s)he receives for jury duty or witness fee,with the City's Finance Department for those hours that coincide with his/her regular work schedule, unless otherwise provided by law. Employees can keep only travel expense monies. 39.4 An employee who is subpoenaed as witness in a case unrelated to City business may request vacation leave in order to receive pay. 62 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 675 of 1019 ARTICLE 40 40.0 UNAUTHORIZED ABSENCE 40.1 A Bargaining Unit member who is absent from work without authorized leave for a period of more than three (3) days shall be deemed to have abandoned his or her job and shall be separated from employment with the City. Separation of this type shall not be subject to any appeal, grievance, or arbitration process. 40.2 However, a Bargaining Unit member who is absent from work without authorized leave for a period of more than three (3) days but not more than thirty(30) days, and who, due to a serious medical condition,was physically unable to notify his/her employer or have another person notify his/her employer may request consideration for rehire from the City Manager via written notice to the Director of Human Resources and Risk Management Under these circumstances, the Director of Human Resources and Risk Management must be provided with sufficient details and circumstances surrounding the absence within thirty-one (31) days of the first date of absence. The City Manager's determination shall be final and not subject to further review,appeal, grievance,or arbitration process. 40.2.1 Nothing within this Section shall prevent the City from filling the vacancy on or after the fourth (41h) day of the employee's absence. The City is under no obligation to return the employee to work. 63 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 676 of 1019 ARTICLE 41 41.0 LEAVES OF ABSENCE 41.1 Family and Medical Leave Act(FMLA): An employee who has worked for the City for at least twelve (12) months and who has worked at least one thousand two hundred fifty (1,250) hours in the preceding twelve (12) months is eligible to request job-protected leave under FMLA for qualified reasons as defined by the law. Requests for leave under FMLA must be submitted in writing on the designated form to the Human Resources and Risk Management Department Leaves under FMLA are approved by the Director of Human Resources and Risk Management and the City Manager. Human Resources may designate as FMLA an eligible employee's qualified leave, including lost time due to a Workers' Compensation claim. For more information regarding leave under FMLA, contact the Human Resources and Risk Management Department. 41.2 Americans with Disabilities Act Amendments Act(ADA": An employee may be entitled to leave as an accommodation for his/her disability under the ADAAA. For more information regarding a leave accommodation under ADAAA, contact the Human Resources and Risk Management Department. 41.3 Military Leave: The City complies with Military Leave pursuant to the Uniformed Services Employment and Reemployment Rights Act (USERRA) and Florida Statute 115.07. An employee must immediately notify the Human Resources and Risk Management Department upon notice of his/her need for Military Leave. For more information regarding Military Leave, contact the Human Resources and Risk Management Department. 41.4 Leave of Absence (Other): An employee who is not eligible for leave under FMLA, ADAAA, or Military Leave may request a Leave of Absence for up to ninety(90) days. A request for a Leave of Absence must be submitted in writing to the City Manager via the Director of Human Resources and Risk Management. The City Manager, in consultation with the Director of Human Resources and Risk Management and the employee's Department Director,will consider an 64 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 677 of 1019 employee's request for a Leave of Absence on a case-by-case basis with the operational needs of the City being a primary factor in whether or not the leave may be granted. An employee who is on an approved Leave of Absence is subject to being recalled to service upon notice of the City Manager (or Designee). The City Manager's determination is final and is not subject to further review, appeal, grievance,or arbitration process. Any approved Leave of Absence will require an employee to utilize his/her paid leave time in the following order: compensatory time, vacation, and sick. Once the employee has exhausted all available accrued time, the remainder of the Leave of Absence will be without pay. An employee will not accrue vacation or sick hours while on a Leave of Absence. The employee is responsible for the full cost of insurance premiums for work weeks in which (s)he is in an unpaid status of less than twenty-four (24) hours. 65 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 678 of 1019 ARTICLE 42 42.0 MODIFIED WORK (LIGHT DUTY) 42.1 Modified Work Assignments (Workers' Compensation): An employee who has been released to work with restrictions may be accommodated with a modified work (light duty) assignment at the sole discretion of the Human Resources and Risk Management Department An employee may choose to accept or decline the modified work assignment If an employee declines an offer of a modified work assignment, the employee will be required to remain at home until released to full duty with no restrictions, and during this time, (s)he will be required to use accrued and available leave time in the following order: sick and vacation. Additionally, an employee who declines an offer of a modified work assignment and who meets the eligibility requirements for leave under FMLA, will have his/her time off automatically designated as FMLA. For more information regarding modified work as it pertains to Workers' Compensation, contact the Human Resources and Risk Management Department 42.2 Modified Work Assignments (Other): The City complies with the Americans with Disabilities Act Amendments Act (ADAAA) to provide reasonable accommodations to employees who request them and are qualified. An employee may request an accommodation and/or more information by contacting the Human Resources and Risk Management Department 66 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 679 of 1019 ARTICLE 43 43.0 WORKERS' COMPENSATION The City is self-insured for Workers' Compensation. The City's Human Resources and Risk Management Department coordinates claims management for work- related injuries and illnesses. For information and policies regarding Workers' Compensation,contact the Human Resources and Risk Management Department 43.1 Reporting Work-Related Injuries/Illnesses: An employee who sustains a work-related injury or illness is required to immediately notify his/her supervisor and/or the Human Resources and Risk Management Department Notification to the Human Resources and Risk Management Department can be made 24/7 by calling: (561) 742-6677 or via e-mail to: risk@bbfl.us. An employee who fails to promptly notify his/her supervisor or the Human Resources and Risk Management Department is subject to disciplinary action including termination of employment 43.2 FMLA in Conjunction with Workers' Compensation: Human Resources may designate as FMLA an eligible employee's lost time due to a Workers' Compensation claim. 67 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 680 of 1019 ARTICLE 44 44.0 SAFETY AND HEALTH The City and the Union agree that a safe and healthy workplace is mutually desirable. The City commits to maintaining a safe and healthy workplace for its employees. 44.1 Immunizations: Employees may request, and the City will provide at an authorized facility at no cost to the employee, immunization shots for tetanus, hepatitis, and diphtheria. 44.2 Safety Committee: The Safety Committee will include one (1) Blue Collar representative and one (1)White Collar representative who is designated by the Union. 44.3 Incident Review Board(IRB): The Incident Review Board will include one (1) Blue Collar representative and one (1) White Collar representative who is designated by the Union. 68 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 681 of 1019 ARTICLE 45 45.0 DRUG FREE WORKPLACE POLICY 45.1 The Union recognizes and supports the City's Drug Free Workplace Policy, as amended from time to time. For information regarding the City's Drug Free Workplace Policy, contact the Human Resources and Risk Management Department A copy of the City's Drug Free Workplace Policy in effect at the time of ratification is attached in ADDENDUM"E." 69 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 682 of 1019 ARTICLE 46 46.0 UNIFORMS AND ALLOWANCES 46.1 UNIFORMS: 46.1.1 Applicability: Employees are required to adhere to the City's Dress Code while working and/or while representing the City in an official capacity. Some employees, while working, are required to wear uniforms designated by their respective Department Directors. c. Department/Division uniform allocation information is available in ADDENDUM"F." d. If no Department/Division information is specified for employees who are required to wear uniforms,the following minimum allocation will be issued: i. Blue Collar: • (5) "Green" Shirts (short or long sleeved) • (5) "Green"Pants or shorts • (5) T-Shirts • (2) Hats • (1) Sweatshirt • (1) Jacket • (2) Overalls (Mechanics Only) ii. White Collar: • (5) Shirts • (3) Pants • (1) Hat(field/non-office employees) • (1) Jacket(field/non-office employees) 46.1.2 Issuance: Newly hired employees,who are required to wear a uniform, will be issued the appropriate uniforms after thirty (30) days of employment Newly hired employees working in the Police Department's Communications Center will be issued the appropriate uniforms after one hundred twenty (12 0) days of employment 46.1.3 Reissuance/Replacement: An employee may request for his/her uniform to be reissued upon providing the non-fitting, worn out, and/or damaged uniform to the Department representative. Reissuance of daily worn uniform items (excluding sweatshirts/jackets) is generally acceptable after one (1) year from date of issue. Reissuance of less frequently worn/more durable uniform items such as sweatshirts and jackets is generally acceptable after two (2)years from date of issue. Uniforms damaged 70 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 683 of 1019 through the course of work may be requested for reissue at any time. The Department representative will verify that the uniform is no longer suitable for wear and will proceed with replacing it If there is any disagreement between the employee and the Department representative regarding the reissuance of a uniform, the Department Director (or Designee)will make a final determination. a. An employee who has lost or damaged (outside of work) a uniform is required to immediately notify his/her Department Director via his/her Department representative and is responsible for replacing the lost uniform at his/her expense. 46.1.4 Cost: The City provides the required uniform at no charge to the employee; however, the Internal Revenue Service (IRS) considers uniforms provided to employees covered under this Agreement a "taxable benefit" Therefore, the City is required to treat the value of all issued uniforms as "imputed income" and deduct the applicable taxes. Example: If a uniform costs $20.00: $20.00 will be added in a special wages code so that the payroll system can calculate the corresponding tax amount and deduct that amount from the employee's paycheck. 46.1.5 Other Provisions: a. Employees who are issued uniforms must wear them while working. Employees are provided with a sufficient number of uniforms to make a neat and clean appearance at work each day. Employees are expected to report to work in the appropriate, clean, and well-maintained uniform. If an employee wishes to purchase additional uniforms, (s)he may do so, but (s)he is responsible for paying the full cost and all applicable tax. b. An employee, who is not wearing the proper uniform, including the proper safety shoes, if applicable, may be sent home without pay to change and is subject to further disciplinary action. c. Only City issued jackets and hats may be worn as part of a City uniform. d. Pant legs must be properly hemmed; no cutting, ripping, unfinished edges,rolling up, stapling,or taping is allowed. 71 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 684 of 1019 e. Employees in certain Job Classifications may be permitted to wear shorts at their Department Director's discretion. When worn, shorts must be neatly tailored and hemmed without frayed edges or cuts and must fall within four (4) inches of the kneecap. f. Any article of clothing issued as part of a City uniform is for use only while working and representing the City in an official capacity. Uniforms may be worn while commuting to and from work. g. Employees are prohibited from purchasing or consuming alcohol while wearing a City-issued uniform. h. Employees are cautioned that they are representing the City while wearing their City uniform. An employee found to be engaging in activity or conduct unbecoming of a City employee while wearing a City uniform, whether the employee was on-duty or off duty at the time, is subject to discipline,including termination of employment. i. An employee who has a medical condition which prevents the employee from wearing the required uniform must immediately notify the Human Resources and Risk Management Department to request an accommodation. j. Employees are required to return all City-issued uniforms upon separation of employment. 46.2 ALLOWANCES: 46.2.1 Tool Allowance: Employees who work in the following Job Classifications: Fleet Mechanic and Fleet Mechanic, Sr. will receive an annualized allowance of one thousand dollars ($1,000.00) payable in the second paycheck following ratification for Year One and in the second paycheck in October for the subsequent years of this Agreement. Employees who are newly hired into one of these Job Classifications will receive a prorated allowance based on the number of months remaining in the fiscal year. 46.2.2 Shoe Allowance: a. Eligibility Blue Collar: All employees who are in the Blue Collar bargaining unit, with the exception of the following Job Classifications: Ocean Lifeguard and Ocean Lifeguard Lieutenant are eligible for a Shoe Allowance. 72 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 685 of 1019 White Collar: Only employees who are in the following Job Classifications in the White Collar bargaining unit are eligible for a Shoe Allowance: • Business Compliance Officer • Inspector/Plans Examiner I - IV • Laboratory Technician • Laboratory Technician, Sr. • Service Writer • Utilities Field Inspector b. Allowance Employees who are in eligible positions pursuant to Section 46.2.2.a. will receive an annualized Shoe Allowance of one hundred forty-seven dollars and fifty cents ($147.50) payable on the second paycheck in February of each year of this Agreement Employees who are newly hired after the Shoe Allowance has been paid will receive the current year's allowance pro-rated based on the number of months remaining in the fiscal year. 46.2.3 Sunglasses Allowance: Employees who work in the following Job Classifications: Ocean Lifeguard and Ocean Lifeguard Lieutenant will receive a Sunglasses Allowance of one hundred forty-seven dollars and fifty cents ($147.50) payable by the first paycheck in December each year of this Agreement 46.2.4 Car Allowance: Bargaining Unit members in the Development Department who are regularly required to drive a City vehicle to conduct business will be assigned a City vehicle by the Department Director (or Designee). In lieu of providing a City vehicle to such an employee, the Department Director may authorize a monthly car allowance in the amount of three hundred dollars ($300.00) when the Department Director deems it is more efficient for an employee to utilize his/her personal vehicle for City business. 73 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 686 of 1019 ARTICLE 47 47.0 TUITION ASSISTANCE PROGRAM The City has a Tuition Assistance Reimbursement Program, which is made available to eligible City employees on a first come first serve basis, and is subject to annual appropriation and funding levels set by the City Commission. Program information is available from the Human Resources and Risk Management Department 74 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 687 of 1019 ARTICLE 48 48.0 BONUS HOURS AND BONUS INCREASES 48.1 BONUS HOURS 48.1.1 The intent of this Article is to establish a wellness program designed to minimize time lost on the job and to help reduce the City's overall health insurance expenses. 48.1.2 All full time City employees covered by this policy are eligible to receive eight (8) bonus hours for continuous attendance at work every three (3) months (October through December, January through March, April through June and July through September) when the employee has not used sick time during the previous three (3) months nor has been absent from work or on leave other than those paid leave categories recognized in this document. 48.1.3 Bonus hours shall be counted as vacation leave and subject to the provision set forth for use of vacation. 48.2 BONUS INCREASES 48.2.1 In addition to any other monetary benefit, the City Manager is authorized to approve a bonus of up to five hundred dollars ($500.00) when such a bonus is substantiated and justified in writing by the Department Director (or Designee). This bonus will not affect the employee's pay grade and will be in compliance with Florida Statute. Funds for the bonus will be budgeted as a separate allowance and administered under the direct control of the City Manager. Employees are not automatically entitled to receive bonuses. This system allows for top performance to be recognized by the immediate supervisor and prompt rewards to be made at the discretion of the supervisor, provided the Department Director concurs. 75 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 688 of 1019 ARTICLE 49 49.0 ARTICLES TO BE REOPENED DURING AGREEMENT TERM The following Articles will be reopened during the Agreement Term as follows: 49.1 Article 25 - Group Insurance a. Year Two (October 1, 2018 - September 30, 2019): This Article will be reopened no later than July 1, 2018. b. Year Three (October 1, 2019 - September 30, 2020): This Article will be reopened no later than July 1, 2019. 49.2 Article 26- Pension The Union agrees to reopen this Article upon request from the City at any time during this Agreement 49.3 Article 27.4 - Task Assignment (Solid Waste) and Article 29.3 - Task Assignment(Solid Waste) Holidays a. Year Two (October 1, 2018 - September 30, 2019): These Articles will be reopened no later than July 1, 2018. 49.4 Article 30 - Wages a. Year Two (October 1, 2018 - September 30, 2019): This Article will be reopened no later than July 1, 2018. b. Year Three (October 1, 2019 - September 30, 2020): This Article will be reopened no later than July 1, 2019. 49.5 Article 48.1 - Bonus Hours a. Year Two (October 1, 2018 - September 30, 2019): This Article will be reopened no later than July 1, 2018. 76 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 689 of 1019 ARTICLE 50 50.0 DURATION 50.1 This Agreement and all monetary benefit adjustments provided herein shall be effective upon ratification by both parties and remain in full force and effect until September 30, 2020. Wage and benefit levels existing on September 30, 2020, shall be frozen as of that date and shall constitute the status quo during any period of negotiations for a successor Agreement. 50.2 During the negotiations and the impasse process, if any, the base wages of bargaining unit employees will be frozen at the levels in place at the time the City requests to reopen negotiations and no subsequent base wage increases will occur except as thereafter negotiated by the City and the Union, or, in the event the reopened negotiations do not result in a ratified Agreement, as imposed by the City Commission through the impasse process. 77 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 690 of 1019 ADDENDUM"A" SHIFT BIDDING Police Department All SEIU Bargaining Unit Members within the Police Department will have an opportunity for shift bidding every six(6) months: • Shift bidding forms distributed in October/November for December 1St effective date • Shift bidding forms distributed in April/May for June 1St effective date Shift bidding is based on seniority within the division of the Police Department. Shifts will be determined based on the operational needs of the division. Management may designate the number of Class "A" employees [those with five (5) or more years of experience] and the number of Class "B" employees [those with less than five (5) years of experience] required to work on each shift Additional Shift Bidding Protocol for Communications Dispatchers and Communications Specialists: • Communications Dispatchers and Communications Specialists will have a first (1St) through fourth (4th) choice rank to pick from the four available shifts. Failure to pick a shift by the due date will result in Management assigning the shift after all other timely shift bidding requests are considered. 78 SEIU Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 691 of 1019 ADDENDUM"B" OVERTIME ROTATION Police Department Police Records Division: "The Wheel" (1) An employee is eligible to accept an additional ("overtime") shift if the employee will not exceed working more than sixteen (16) hours in a twenty-four (24) hour period. Additionally, an employee must also be in a non-trainee status in order to be eligible. (2) The Supervisor (or the off-going designated employee for 24 hour operations) is responsible for scheduling hours as a result of a call out (3) The eligible off-going employees have the first opportunity to accept shift vacancy hours. This first opportunity is offered to off-going employees based on seniority: the employee's length of continuous service with the City, and it is not subject to "the wheel." Additionally, employee(s) who accept any shift vacancy hours based on this off-going opportunity do not have their place on "the wheel" impacted in any way. (4) The eligible incoming employees have the second opportunity to accept shift vacancy hours. This second opportunity is offered to incoming employees based on seniority: the employee's length of continuous service with the City, and it is not subject to "the wheel." Additionally, employee(s) who accept any shift vacancy hours based on this incoming opportunity do not have their place on "the wheel" impacted in any way. (5) If no eligible off-going or incoming employees accept the remaining shift vacancy hours,then the remaining hours are subject to"the wheel." (6) The next person on the "wheel," if eligible, will be called and will have the opportunity to accept the shift hours or to pass. If an employee on the rotation is ineligible, (s)he will be marked "N/A" and the next employee in "wheel" order will be contacted. This process is followed until shift vacancy hours are filled. (7) An eligible employee who accepts the vacant shift hours is solely responsible for all of the shift hours (s)he accepted. The employee accepting responsibility for the shift hours may choose to defer hours to another employee based upon mutual agreement. It is understood that the employee who originally accepted the shift hours is ultimately responsible for those hours should the person to whom the hours were deferred fails to work them. (8) An employee who accepts the "deferred" shift hours through a mutual agreement does not lose his/her place on"the wheel." (9) In the event that no employees volunteer for the available shift hours, the Supervisor will be notified and will conduct an "order in" (mandated overtime) based on reverse seniority. (10) Management reserves the right to determine the length of a shift vacancy. 79 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 692 of 1019 Police Communications Division: Shifts that remain or become available after shift bidding are put on a Monthly Overtime List This list is generally distributed during the second week of the month for shifts effective the following month. Communications Dispatchers/Specialists select available shifts by seniority on a rotating basis during two rotations. • During the first rotation, Dispatchers/Specialists must select a minimum of twelve (12)hours and may select additional shift hours. • If hours remain available, the list will be circulated for a second rotation during which Dispatchers/Specialists may select additional shift hours. • If hours remain available following the second rotation of the list, the hours remaining on the list may be open to Communications Supervisors or other qualified Police personnel. Remaining hours may also result in Mandatory Call Back. 80 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 693 of 1019 ADDENDUM"C" STANDBY PAY Police Department(White Collar) White Collar bargaining unit members of the Police Department are required to provide at least one personal phone numbers where they can be reached to receive calls for service. Utilities (Blue Collar) Blue collar receives one (1)hour per day of pay at their base hourly rate of pay for the seven (7) days when they are on call. Fire Department(White Collar) Fire and Life Safety Division FLS 1.14 On-Call (current information at time of ratification) Fire and Life Safety fire investigator personnel will be on-call for a one-week period starting 7:30 a.m. Monday morning and ending at 7:30 a.m.the following Monday. The one (1) week on-call assignments will be on a rotating basis based upon the number of personnel in rotation. When a new staff member is added into the rotation (s)he will be inserted after the last person was added into the rotation. The on-call Fire and Life Safety representative will be paid one (1) hour at one and one half times his/her base hourly rate for each day (s)he is on-call. Additionally, (s)he will be compensated for Call Back Pay pursuant to Article 31.2.1 and 31.2.2 of the respective Collective Bargaining Agreement. The on-call Fire and Life Safety representative shall be available by the City issued mobile phone at all times during his/her on-call assignment An alternate phone number must also be provided for each on-call Fire and Life Safety representative. The first call will be made to the on-call Fire and Life Safety representative's City issued mobile phone. If the on-call Fire and Life Safety representative does not answer then a second call will be made to the alternate number the on-call Fire and Life Safety representative provided. The on-call Fire and Life Safety representative shall respond by returning the call to dispatch or operations immediately [within three (3) minutes] if a call is "missed." If dispatch or operations is unable to contact, or has no response from, the on- call Fire and Life Safety representative, then the next Fire and Life Safety representative in the rotation will be called. Failure to be available to respond or failure to immediately respond to any "missed" call requires an explanation to the Fire Marshal and may subject the on-call Fire and Life Safety representative to discipline. Exchange of standby/on-call duty with another qualified Fire and Life Safety representative requires completion and submission of the appropriate forms as well as documented approval from the Fire Marshal. **See Sick Leave (FLS 1.05) and Vacation Leave and Other Time Off(FLS 1.07) policies as reference for situations with any time off during on-call status. 81 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 694 of 1019 "Reference: FLS 1.05 Sick Leave Any employee that calls out sick during normal work hours while designated as the on-call Fire and Life Safety Investigator representative will forgo their on-call status, including all monies due, for the full twenty-four (24) hour shift until they return to full duty. The forfeited shift(s) will be covered by the next Fire and Life Safety Investigator representative per the On Call Calendar. The covering investigator will receive the on-call pay for the shift(s) (s)he covered. "Reference: FLS 1.07 Vacation Leave and Other Time Off Any employee that requests vacation time or any other time off while designated as the on-call Fire and Life Safety Investigator representative will be required to forgo their on-call status, and the vacation time will not be approved until his/her shift has been covered, and this may also include forfeiting all monies due for the full twenty-four (24) hour shift until they return to duty. The covering investigator will receive the on-call pay for the shift(s) (s)he covered. 82 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 695 of 1019 ADDENDUM"D" CALLBACK CALL BACK PAY A White Collar Bargaining Unit employee who is a member of the Police Department is eligible for Call Back Pay when (s)he is called back to work when (s)he is off duty or when the work time is not contiguous with his/her assigned shift In the event of a Call Back, an employee will be compensated for his/her actual time worked, but not less than three (3) hours, at the rate of one and one half (1.5) times his/her hourly base rate of pay. No concurrent pay for Call Back Pay and Regular Hours pay is permitted. CALL BACK- Communications Center All Communications Center White Collar bargaining unit members that are not working in a probationary status are subject to Call Back. Call Back is defined as any time an employee within the Communications Division of the Police Department is called into work when (s)he is off duty or when the work time is not contiguous with his/her assigned shift. During "critical staffing situations," defined as times when there are less than three (3) Communications Dispatchers/Specialists available and scheduled (not including the supervisor on duty) and after shifts have been posted and offered to all qualified police dispatchers,Mandatory Call Back goes into effect. Mandatory Call Back commences with the Communications Dispatcher/Specialist with the least seniority on a rotating basis until the shift reaches minimum staffing of three (3) Communications Dispatchers/Specialists. "Rotating basis" means that once a Dispatcher/Specialist has been mandated, (s)he cannot be mandated again until each qualified and available Dispatcher/Specialist has been mandated. Mandatory Call Back is a twelve (12) hour shift but can be broken into as few as four (4) hour increments to help cover the shift appropriately. Example: A vacant shift of Mandatory Call Back hours from 0600-1800 exists. (a) The shift can be broken down to have one Dispatcher/Specialist work from 0600-1200 and a second Dispatcher/Specialist work from 1200- 1800. -OR- (b) A Dispatcher/Specialist that is already on duty with the least seniority can be mandated to work an additional four (4) hours and a second Dispatcher/Specialist can then be mandated to work the remaining eight(8) hour slot. -OR- (c) A Dispatcher/Specialist that is already on duty with the least seniority can be mandated to work an additional four (4) hours, and the second Dispatcher/Specialist can be mandated to work the middle four (4) 83 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 696 of 1019 hour slot, and a third Dispatcher/Specialist can be mandated to work the last four (4) hour slot When implementing Mandatory Call Back, the Supervisor (or designee) must contact the employee either in person or by phone by invoking the Mandatory Call Back (actually talking to the employee) or by invoking the Mandatory Call Back by leaving a message for the employee to phone back the Police Communications Center within sixty(60) minutes. If a Dispatcher/Specialist is mandated for Call Back and finds another Dispatcher/Specialist to work as a replacement for him/her, the originally mandated Dispatcher/Specialist is credited for the Mandatory Call Back, not the replacement Dispatcher/Specialist. Utilities (Blue Collar) CALL BACK See Memo 2016-12-07 (current information at time of ratification) Calls from customers who require utility assistance come in to dispatch at all hours. The time of these calls is recorded by our front desk operator (from 8:00 a.m. to 5:00 p.m.) or by our after-hours operator (at ext. # 6430) on the customer assistance request form. • The front desk operator or after hours dispatch have been instructed to relay the message as soon as it is taken (regardless of the time of day) to the appropriate division supervisor or on-call lead personnel. • The operator or dispatch will record the time when they placed the call to the lead on call personnel or supervisor. • This will be the time that will determine if the call warrants Call Back pay as outlined in Section 31.2.1 or Section 31.2.2 of the Collective Bargaining Agreement. The schedule of on-call personnel will be updated every 4 months in the third month of the rotation. Each on-call personnel on the list will receive a copy of the schedule. • Each week there will be a different staff member assigned to the lead role for each functional area as personnel limitations allow. • If on-call staff is limited,personnel may be assigned to be on-call for multiple weeks. • The on-call personnel will be selected based on their capabilities, availability and reliability. The intent is to allow new staff members to rotate into on-call positions to expand the number of staff capable of providing on-call services. • The customer assistance call out, during working hours, will be placed by the operator to the functional area supervisor or his/her designee. • The afterhours call out will be placed from dispatch to the lead on-call staff in charge of the effected functional area (i.e. for sewer blockage the sewer lead will be called out). • If a call comes in within thirty (30) minutes following the end of his/her shift or within thirty (30) minutes prior to the beginning of his/her shift, it is up to the supervisor to determine if the assignment should be given to the lead person scheduled to be on-call that week. In this case, it will be considered continuation of work, not Call Back, and the employee will be compensated accordingly. • Under normal circumstances, the lead person should respond alone to initially assess the nature of the problem. If the call comes in after dark and the issue is located in an unsafe area, it is up to the lead person to request a second qualified 84 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 697 of 1019 person to come along as back up. In this case, no more than two (2) staff members should be first to respond to a call. All on-call staff will be assigned a vehicle to take home while in an on-call status. Each vehicle is to be equipped with an operational Automatic Vehicle Locator (AVL) system. This system will assist with documentation as to the call responsiveness and for calculating on- call staff compensation. • The lead on-call staff member that is called out will arrive at the customer or issue location no later than thirty (30) minutes after dispatch calls out the lead staff person. • The lead person, upon arrival at the customer's location, shall be able to identify whether it is a customer or City issue. • (S)he should be able to evaluate the extent of the City issue and what equipment, materials and personnel is required to resolve the issue. [If a lead staff member cannot be reached, cannot make it to the site within thirty (30) minutes, or cannot determine the nature of the problem (s)he may be asked to leave the on-call rotation.] • The lead on-call staff, if having difficulty, should contact his/her supervisor with questions on how to address the problem. • If it is determined, after consultation with the lead person's supervisor, that the repair can be delayed until daylight hours, staff may leave the site after the site is secured and safe. In such cases, when staff returns to complete the job in daylight hours, it shall be considered a continuation of work and will not be compensated as an additional Call Back. It is the responsibility of the lead On-call staff to complete a "Report of Overtime or Call Back Work Form"documenting the following: • The nature of the work(what was done), • The names (and hours on site) of each personnel assisting with the call including what activities they performed, and • A listing of equipment (including vehicle numbers), materials, and supplies used to complete the call. The Report of Overtime or Call Back Work Form must be approved and signed by supervisor of the division/functional area that the lead on call staff is serving. In order to properly record payroll, the lead On-Call staff person must attach the call out form (obtained from dispatch) and the AVL report for each vehicle used to respond to the call. 85 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 698 of 1019 ADDENDUM"E" DRUG FREE WORKPLACE POLICY 1.1 PURPOSE The City of Boynton Beach is committed to providing a safe work environment for its employees and our community. Drug and alcohol abuse is national problem that is prevalent in society and impairs the health and safety of employees, promotes crime and harms our local community. Moreover, the illegal possession, use, sale, and distribution of controlled drugs are criminal acts that directly threaten the integrity of all employees in the City. The City is addressing this problem through its DRUG FREE WORKPLACE Program. Substance abuse is a complex, yet treatable disease. The ultimate goal of this policy is to balance our respect for individual privacy with our need to keep a safe and productive drug and alcohol free environment. We encourage those who use drugs or abuse alcohol to seek help in overcoming their problem. The City considers substance abuse to be an unsafe and counterproductive work practice. 1.2 SCOPE This policy applies to all employees of the City of Boynton Beach. 1.3 DEFINITIONS 1. "Chain of Custody" refers to the methodology of tracking specified materials or substances for the purpose of maintaining control and accountability from initial collection to the final disposition for all such materials or substances and providing for accountability at each stage in handling, testing, and strong specimens and reporting test results 2. "Confirmation Test,""confirmed test"or"confirmed drug test" is a second analytical procedure used to identify the presence of a specific drug or metabolite in a specimen, which test procedure used to identify the presence of a specific drug or metabolite in a specimen, which test must be different in scientific principle from that of the initial test procedure and must be capable of providing requisite specificity,sensitivity, and quantitative accuracy. 3. "Drug" means alcohol, including distilled spirits, wine, malt beverages, and intoxicating liquors; amphetamines; cannabinoids; cocaine; phencyclidine (PCP); hallucinogens; methaqualone; opiates; barbiturates; benzodiazepines; synthetic narcotics; designer drugs; or a metabolite of any of the substances listed herein. Threshold detection levels are established by Florida regulations. Therefore activities participated in while off duty may result in positive drug tests. For DOT covered employees, alcohol includes any intoxicating agent in beverage alcohol, ethyl alcohol, or other low molecular weight alcohols. Consumption of a preparation including alcohol (beverages or medicines) A list of the most common medications which may alter or affect a drug test are found in Section 1.5, Letter I of this policy. Employees and job applicants should review this list prior to submitting to a drug test. 86 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 699 of 1019 4. "Drug test" or "test" means any chemical, biological, or physical instrumental analysis administered for the purpose of determining the presence or absence of a drug or its metabolites. S. "Employee" means an individual who works for salary, wages, or other remuneration for the City and is covered by the workers compensation act. 6. "Employee Assistance Program" (EAP) is an established program for employee assessment, counseling,and referral to an alcohol and drug rehabilitation program. 7. "Employer" means an agency within state government that employs individuals for salary,wages, or other remuneration. 8. "Initial drug test" means a screening procedure of the blood and urine of employees and job applicants for the presence of alcohol and illegal drugs in accordance with the Florida Drug Free Workplace Program and appropriate Florida administrative rules. 9. "Job Applicant" means a person who has applied for a position with the City and has been offered employment conditioned upon successfully passing a drug test 10. "Medical Review Officer (MRO)" means a licensed physician with knowledge of prescription drugs, pharmacology and toxicology of drugs, who may be responsible for receiving and reviewing all positive confirmed test results and who may be responsible for contacting all individuals who test positive in a confirmation test to inquire about possible medications which could have caused a positive result. The MRO need not be an employee of the City. 11. "Mandatory-testing position/Safety-sensitive position" means with respect to a public employer, a job assignment that requires the employee to carry a firearm, work closely with an employee who carries a firearm, perform life-threatening procedures, work with heavy or dangerous machinery, work as a safety inspector, work with children, work with detainees in the correctional system, work with confidential information or documents pertaining to criminal investigations, work with controlled substances, or a job assignment that requires an employee security background check, pursuant to F.S. 110.1127, or a job assignment in which a momentary lapse in attention could result in injury or death to another person. 12. "Prescription or Nonprescription Medication" means a drug or medication obtained pursuant to a prescription as defined by F.S. 893.02 or a medication that is authorized pursuant to federal or state law for general distribution and use without a prescription in the treatment of human diseases,ailments, or injuries. 13. "Reasonable Suspicion Drug Testing" means drug testing based on a belief that an employee is using or has used drugs in violation of the employer's policy drawn from specific objective and articulable facts and reasonable inferences drawn from those facts in light of experience. Reasonable suspicion drug testing may not be required except upon the recommendation of a supervisor who is at least one level 87 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 700 of 1019 of supervision higher than the immediate supervisor of the employee in question. Among other things,such facts and inferences may be based upon: a. Observable phenomena while at work, such as direct observation of drug use or of the physical symptoms or manifestations of being under the influence of a drug. b. Abnormal conduct or erratic behavior while at work or a significant deterioration in work performance. c. A report of drug use, provided by a reliable and credible source, which has been independently corroborated. d. Evidence that an individual has tampered with a drug test during employment with the current employer. e. Information that an employee has caused, or contributed to, an accident while at work. f. Evidence that an employee has used, possessed, sold, solicited, or transferred drugs while working or while on the employer's premises or while operating the employer's vehicle, machinery,or equipment 14. "Special-Risk Position"means a position that is required to be filled by a person who is certified under Chapter 633, Fire Prevention and Control or Chapter 943, Department of Law enforcement 15. "Specimen" means a tissue or product of the human body including blood, urine, or saliva capable of revealing the presence of alcohol and/or illegal drugs or their metabolites. 16. "Stepping Forward" means that an employee comes forward to the Human Resources and Risk Management Department and requests assistance for substance abuse prior to being selected for a random drug test, or prior to being ordered to submit to a reasonable suspicion drug test, fitness for duty evaluation, or prior to being involved in an accident or sustaining an injury,which requires drug testing. 1.4 POLICY A. It is the policy of the City that an employee found with the presence of alcohol, illegal drugs, or prescription medication in levels exceeding prescribed dosage in his/her system, in possession of, using, selling, trading or offering for sale illegal drugs or alcohol during working hours, may be subject to disciplinary action up to and including termination. A refusal to submit to a drug test is grounds for immediate termination. An employee reporting for work visibly impaired and that is unable to properly perform required duties, will not be allowed to work. The supervisor should first attempt to seek another supervisor's opinion of the employee's status. Then the supervisor should consult privately with employee with the 88 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 701 of 1019 observation, to rule out any problem(s) that may have been caused by prescription drugs. If, in the opinion of both supervisors, the employee is considered impaired, the employee should be drug tested by an authorized provider and then provided safe transportation home. An impaired employee must not be allowed to drive and if necessary can be transported home by a supervisor or another employee. It is the responsibility of the City's supervisors to counsel with an employee whenever they see changes in performance that suggest a potential employee problem. The supervisor may suggest that the employee voluntarily seek help from the employee assistance program or decide that the severity of the observed problem is such that a formal referral to the EAP should be made. B. USE OF PRESCRIPTION MEDICATIONS/DRUGS WHILE ON DUTY 1. Prescription drugs prescribed by the employee's physician, who is licensed to practice medicine in the United States, may be taken during working hours in strict accordance with the provisions of the Policy. Employees should never use intoxicants or drugs that could cause impairment during work hours. An employee who is using a prescription medication while on the job shall do so in strict accordance with medical directions. 2. It is the employee's responsibility to notify the prescribing physician of his/her job requirements/functions to ensure that the physician approves the use of the prescription medication while the employee is performing his/her job duties. It is recommended that the employee provide his/her physician with a copy of the employee's job classification description so the physician is aware of the physical requirements of the position. 3. It is the responsibility of an employee who is in a "Mandatory-testing position/Safety-sensitive position" to immediately notify the Director of Human Resources and Risk Management or designee when (s)he is prescribed any medication that is considered a controlled substance on Schedules II, III, or IV as defined and amended from time to time in Florida Statutes 893.03. Failure to disclose this information may result in disciplinary action up to and including termination of employment. The Director of Human Resources and Risk Management may require the employee to provide a note from his/her prescribing physician stating that the employee is able to perform the functions of his/her position while taking the medication as prescribed. 4. The employee shall notify the Director of Human Resources and Risk Management or designee if the use of his/her properly prescribed medications/drugs (other than those considered a controlled substance on Schedules II, III, or IV as defined and amended from time to time in Florida Statutes 893.03) will affect the employee's work performance. S. If the prescribing physician determines that the employee cannot perform his/her job duties without impairment while taking the prescribed 89 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 702 of 1019 medication, then the employee will be required to use his/her available leave time and/or FMLA leave, or unpaid leave if his/her leave time banks are exhausted, until (s)he can return to work. If the employee reports to work,the City will presume that the employee is not impaired. 6. Abuse of prescription drugs will not be tolerated. A. Conditions of Pre-Employ The City will conduct a pre-employment screening examination designed to prevent hiring individuals who use drugs. 1. To determine the suitability of employees to work for the City the following pre-employment conditions are established: a) Job Applicants in mandatory-testing positions, safety-sensitive positions, and/or special-risk positions will be tested prior to employment for drug use and alcohol use. b) Any job applicant, as defined in the above-section,who refuses to submit to drug and alcohol testing as part of the pre-employment testing process will be refused employment. c) Any job applicant who tests positive for drugs or alcohol use will be refused employment. d) Confidentiality will be maintained pursuant to this policy. B. Employee Compliance It shall be a condition of continued employment for all employees to submit to drug and alcohol screening under the policy. If there is a conflict between this policy and the collective bargaining agreement, the collective bargaining agreement shall control. Refusal to submit to drug testing is grounds for immediate termination. Refusal to submit to drug testing is not a waiver of the employee's right to challenge both the order and the test outcome. C. Employee Assistance Program The City offers an Employee Assistance Program (EAP) which provides help to employees and their families who suffer from various difficulties including alcohol or drug abuse. In addition to the City's EAP Program,below is a list of local assistance programs and local drug and alcohol rehabilitation programs: a) Narcotics Anonymous Help Line : 561-848-6262 b) Drug Abuse Foundation of Palm Beach County : 561-278-0000 c) Palm Beach Al-Anon/AI-a-Teen Information : 561-882-0308 d) Alcoholics Anonymous (Palm Beach County) : 561-655-5700 90 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 703 of 1019 e) Comprehensive Alcoholism Rehabilitation Program : 561-844-6400 It is the responsibility of each employee to seek assistance before drugs and alcohol lead to performance problems. 1. Use of the employee assistance program, on a voluntary basis, will not affect the determination of appropriate disciplinary action. 2. An employee who is "Stepping Forward" or seeking assistance from the Employee Assistance Program on a voluntary basis prior to any incident warranting disciplinary action will not have this action used as the basis for disciplinary action or in any disciplinary proceeding. On the other hand, using EAP will not be a defense to the imposition of disciplinary action where facts providing violation of this policy are obtained outside of the EAP. Accordingly, the purpose and practices of this policy and the EAP are not in conflict but are distinctly separate in their applications. 3. Through the EAP, the City will provide appropriate assessment, referral to treatment,and treatment of drug and alcohol abuse. 4. Upon successful completion of a drug and/or alcohol treatment program an employee may be released to resume work but will be subject to drug testing on a random, periodic basis, at least quarterly, and for at least two years thereafter as a condition of continued employment These stipulations may be incorporated in a Last Chance Agreement. 5. An individual's participation in the program will not be made part of any personnel records and will remain confidential to the extent necessary to comply with this policy. Medical and insurance records, if any, will be preserved in the same confidential manner as all other medical records and be retained in a separate file as provided by law. D. Management's Responsibility The City will maintain screening practices to identify employees who use illegal drugs or abuse alcohol. Department Heads are responsible for implementing this Drug Free Work Place policy. It is the responsibility of the supervisors to observe the behavior of employees on the job as a precaution against unstable or unreliable behavior which could threaten the safety and well-being of employees and the community. 1. Supervisors are responsible for maintaining a safe work environment by monitoring employees'behaviors and performance. 2. In the event a supervisor has a reasonable suspicion that an employee may be under the influence of drugs or alcohol, the employee must be sent for reasonable suspicion drug testing. A form for documenting cause for a reasonable suspicion drug test is attached. 91 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 704 of 1019 3. In all cases when an employee is to be removed from duty for drug testing, the Department Director and Director of Human Resources and Risk Management must be immediately notified. E. Employee's Responsibility 1. It is each employee's responsibility to be fit for duty when reporting for work and to inform his/her supervisor if(s) he is under prescription or non-prescription medication which may affect job performance. 2. In the event an employee observes behavior in another employee, which raises a doubt as to that employee's ability to perform work in a safe, reliable and trustworthy manner, the employee should report this behavior to his/her supervisor. 3. Employees, who enter drug or alcohol treatment and/or rehabilitation program voluntarily at the request or insistence of the City or, as a condition of continued employment are required to fully participate in and complete the recommended treatment. Any employee who enters a drug or alcohol treatment and/or rehabilitation program will be responsible for payment of the treatment and/or program. If the employee fails to comply with the treatment and/or program, the employee will be subject to discipline,up to and including termination. F. Medical Review Officer's (MRO) Responsibilities 1. The MRO will review all information from the testing laboratory in the event of a positive, confirmed test. The MRO will review any information from the employee or job applicant regarding the use of medication or other relevant medical information set forth in the form submitted prior to drug testing. 2. The MRO may request that the testing laboratory provide quantification of test results. 3. The MRO will provide confirmed test results to the Human Resources representative from the City. 1.5 PROCEDURE In order to maintain a drug and alcohol free work environment,the City will test for the presence of alcohol and drugs in the following circumstances: 1. Pre-employment. Job applicants who have been offered a position of employment and whose job requirements are that of a mandatory- testing, safety-sensitive, or special-risk position are required to take a drug and alcohol test. 2. Reasonable suspicion: Employees who are determined to be under 92 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 705 of 1019 reasonable suspicion of drug or alcohol use (as defined herein), are required to take a drug and alcohol test. 3. Post-incident. Employees are required to take a drug and alcohol test when the employee is involved in a job-related incident,which results in any of the following: (a) discernable property damage, (b) the employee receiving medical attention,or (c)the employee receiving a citation. 4. Random Testing: Employees are subject to random drug testing. Random selection for testing is done by an independent third party by a random computer generated list Employees who are required to maintain a Commercial Driver's License (CDL) are subject to monthly random drug and alcohol testing in compliance with Federal Law. 5. Fitness for duty. All employees who are subject to a routine fitness for duty medical examinations are required to take a drug and alcohol test as part of their medical examination. 6. Follow-up: All employees who have been referred to an employee assistance program or rehabilitation program by the City for drug and/or alcohol abuse are required to take drug and alcohol tests on a quarterly basis for up to two (2) years after their return to work. These stipulations may be codified in a Last Chance Agreement A. Consequences of Refusing a Drug Test 1. An employee who refuses to submit to a drug and alcohol test will be subject to immediate termination. An employee who refuses to submit to a drug test forfeits his/her eligibility for all workers' compensation medical and indemnity benefits. 2. A job applicant, as defined in section 1.3, #9, who refuses to submit to a drug and alcohol test will not be hired. B. Actions Following a Positive Confirmed Test The City may administer disciplinary action,up to and including termination, for any employee who has a positive,confirmed drug or alcohol test. C. Confidentiality Confidentiality of records concerning drug and alcohol testing will be maintained to the extent necessary to comply with this policy. All information, reports, memos and drug test reports, written or otherwise, received by the City through the drug testing program will be kept confidential as provided by law. The City's Employee Assistance Program, laboratories, drug and alcohol rehabilitation programs who receive or have access to information concerning 93 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 706 of 1019 drug test results shall keep all information confidential. No such information will be released unless there is a voluntary written consent, signed by an employee or job applicant, except where such release is compelled by a court pursuant to an appeal taken under this section,or where deemed appropriate by a professional or occupational licensing board in a related disciplinary proceeding. The City will maintain records concerning drug testing separate and apart from an employee's or job applicant's file. D. Reporting of Use of Medication Employees and job applicants may confidentially report the use of prescription or non- prescription medication both before and after having a drug test. E. Notice of Common Medications A list of most common medications, by brand name or common name, as applicable, as well as by chemical name, which may alter or affect a drug test, is listed below in section I. Employees and job applicants should review this list prior to submitting to a drug test. F. Medication Information An employee or job applicant may consult with the testing laboratory for technical information regarding prescription and non-prescription information. G. Employee Assistance Program Refer to the Employee Assistance Program Policy for the name, address and telephone number of the City's current provider or contact the Human Resources and Risk Management Department. H. Drugs to be Tested Drugs that will be tested are as follows: 1. Alcohol, including distilled spirits, wine, malt beverages and intoxicating liquors. 2. Amphetamines 3. Cannabinoids 4. Cocaine 5. Phencyclidine (PCP) 6. Hallucinogens 7. Opiates 8. Methaqualone 9. Barbiturates 10. Benzodiazepines 11. Synthetic Narcotics 12. Designer Drugs 94 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 707 of 1019 13.A metabolite on any substance listed herein. A list of drugs by brand names or common names includes: Opium Dover's Powder, Paregoric, Parepectolin Morphine Morphine,Pectoral Syrup Codeine Tylenol with Codeine, Empirin with Codeine, Robitussan A-C, Hydrocodone, Coke Crack Heroin Diacetylmorphine,horse,smack Hydromorphone Dilaudid Meperidine Demerol,Mepergan Methadone Dolophine,Methadone,Methadose Other Narcotics Laam, Leritine, Numorphan, Percodan, Tussiones, Fentanyl, Darvon, Talwin, Lomotil, Lorcet,Vicodin,Percocet Chloral Hydrate Noctec, Sommos Barbiturates Phenobarbital, Tuinal, Amvtal, Nembutal, Seconal,Lotusate Benzodiazepines Atavan, Azene, Clonopin, Dalmane, Diazepam, Librium, Xanax, Serax, Tranxene, Valium, Verstran,Halcion, Paxipam, Restoril Methaqualone Quaalude Methamphetamine Methyl Ice Glutethimide Doriden Other Depressants Equanil,Miltown,Noludar,Placidyl,Valmid NEW DRUGS - New drugs will be added to the list of controlled substances based on amendments to the Florida Statutes and/or any federal law, rule,regulation or procedure. PRESCRIPTION DRUGS Many prescription drugs can alter or affect drug tests. Due to the large number of obscure brand names and the constant marketing of new products, this list is illustrative and not exhaustive. Alcohol: All liquid medications containing ethyl alcohol (ethanol). Read the label for alcohol content Amphetamines: Pbetrol, Biphetamine, Desoxyn, Dexedrine,Didrex, Lonamine,Fastin. Cannabinoids: Marinol (Dronabinol,THC). Cocaine: Cocaine, HCI topical solution(Roxanne) Phencyclidine: Not legal by prescription Methaqualone: Not legal by prescription Opiates: Paregoric, Parepectolin, Donnagel PG, Norphine, Tylenol with Codeine, Emperine with Codeine, APAP with Codeine, Aspirin with Codeine, Robitussin AC, Guiatuss AC, Novahistine DH, Novahistine Expectorant, Diluadid (Hydromorphone), MS Contin and Roxano (morphine sulfate),Percodan,Vicodin,Tussiorganidine,etc. Barbiturates: Phenobarbitol, Tuinal, Amytal, Nembutal, Seconal, Lotusate, Fiorianl, Fioricet, Esgic, Butisol, Mebarel,Butabarbital,Butalbital,Phrenilin,Triad,etc. Benzodiazepine: Ativan,Azene, Clonopin, Dalmane, Diazepam, Librium,Xanax, Serax, Tanzene,Valium,Verstran,Halcion,Paxipam,Restoril, Centrax,etc. 95 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 708 of 1019 Methadone: Dolophone, Metadose,etc. Propoxyphene: Darvocet,Darvon N,Dolene,etc. ANABOLIC/ANDROGENIC STEROID TESTING Federal law placed anabolic steroids in Schedule III of the Controlled Substances Act (CSA) as of February 27, 1991. An employee or job applicant who is contacted by the MRO may confidentially report the use of prescription medication(s) because the presence of these medications in the body may have affected the outcome of the test I. Challenge of Test Results 1. An employee or a job applicant who receives a positive confirmed test result may, within five (5) working days, submit information to the Director of Human Resources and Risk Management explaining or contesting the test result and explaining why the test result does not constitute a violation of the City's policy. 2. If the explanation or challenge of the employee or job applicant is unsatisfactory to the City, the City will provide a written explanation as to why the employee or job applicant's explanation is unsatisfactory, and a copy of the report of positive confirmed test results will be provided to the employee or job applicant 3. An employee may further challenge the results of the test in a court of competent jurisdiction or, if the drug was administered due to a workplace injury, by filing a claim for benefits with a judge of compensation claims,pursuant to Chapter 440, Florida Statutes. 4. If an employee or job applicant contests the drug test results he/she must notify the Medical Review Officer (MRO). If anything in this policy is in conflict with a collective bargaining agreement, the collective bargaining agreement shall control. 96 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 709 of 1019 ADDENDUM"F" UNIFORMS Recreation and Parks Department(Blue Collar) Policy#: 04-013 (current information at time of ratification) Ocean Lifeguard Uniforms 1. All first-year ocean lifeguards shall receive the following: 6 T-shirts (any combination of short or long sleeve) • 2 pairs of trunks • 2 female suits (females only) • 1 sweat suit • 1 raincoat • 1 wide brimmed hat • 1 winterjacket • 1 sunglass leash 2. Each year the following items will be replaced: • 6 T-shirts (any combination of short or long sleeve) • 2 pairs of trunks • 1 sunglass leash • 2 female suits (females only) 3. In addition to # 2 above, every two years the returning ocean lifeguard shall receive: • 1 sweat suit • 1 wide brimmed hat 4. Every five years ocean lifeguards shall receive: • 1 raincoat • 1 winterjacket S. Documentation will be kept outlining what each lifeguard has received. Police Department Police Department employees covered by this Agreement will be issued uniforms pursuant to their Department policy. Fire Department(White Collar) Fire Department employees covered by this Agreement will be issued uniforms pursuant to their Department policy. 97 SEI U Collective Bargaining Agreement-October 1,2017-September 30,2020 Page 710 of 1019 SIGNATURE PAGE SEW White Collar Unit Agreed to this 191h day of Dec-ember 2017 by and between the respective Parties through the authorized representatives of the Union and the City. SEW Florida Public Services Union, City of Boynton Beach,Florida CTW,CL Cond by, 1--) Alphonso Mayfield Lori LaVerriere President City Manager Approved as to Form: James Cherof City Attorney Attest., Judy Pyle Steven B.Grant City Clerk Mayor Ratified by Union: Ratifled by City of Boynton Beach. On the 15th day of On the 191h day of December 2017 December 2017 98 SEW Collective Bargaining Agreement ®Ocotber 1,2017-September 30,2020 Page 711 of 1019 Oldbury, Julie From: Joseph Brenner <joseph.brenner@seiufpsu.org> Sent: Saturday, December 16, 2017 12:31 PM To: Oldbury,Julie; LaVerriere, Lori Cc: Alphonso Mayfield Subject: SEIU Boynton Beach Blue and White Collar Ratification Follow Up Flag: Flag for follow up Flag Status: Flagged Hi Julie, I wanted to let you know that both the Blue and White Collar Units ratified the new collective bargaining agreement last night, with the blue collar voting at a 98%yes vote rate and the white collar unit a unanimous 100%yes vote. On behalf of all the SEN-represented employees, I want to thank you and your team for a courteous, spirited, and professional round of bargaining. Please let me know if there's anything more you need from the union to help advance this matter before the commission. I hope you and yours have a great holiday. Joey Brenner, Deputy Chief of Staff for Research, Information and Representation Services SEIU-Florida Public Services Union joseph.brenner(a7seiufpsu,or_q 561-308-1919 1 Page 712 of 1019 12.B. NEW BUSINESS 12/19/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/19/2017 REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R17-130-Approve the Pilot Agreement for Automatic License Plate Recognition System Solution Services with American Traffic Solutions, Inc. (ATS) and authorize the Mayor to sign the agreement. EXPLANATION OF REQUEST: Law enforcement agencies across the country and around the world are increasingly adopting Automated License Plate Recognition (ALPR) systems to enhance their enforcement and investigative capabilities. ALPR systems function to automatically capture an image of the vehicle's license plate, transform that image into alphanumeric characters using optical character recognition or similar software, compare the plate number acquired to one or more databases of vehicles of interest to law enforcement and other agencies, and to alert the officer when a vehicle of interest has been observed. The automated capture, analysis, and comparison of vehicle license plates typically occurs within seconds, alerting the officer almost immediately when a wanted plate is observed. The deployment of the mobile ALPRs will support the Police Department's Intelligence Led Policing model of investigations and promotion of traffic safety through an enhancement made possible by the existing red light camera infrastructure. ATS will provide 23 ALPR cameras at various locations within the City as agreed upon by the City. The pilot program will run at no additional charge to the City for the duration of the City's red light camera contract with ATS, which expires in May 14, 2021. However, should the City terminate this agreement prior to May 14, 2021, the City will be obligated to pay a $10,000 early termination fee to ATS. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Intelligence-led policing can be defined as a policing philosophy that allows police departments to utilize data and information in order better evaluate crime trends and issues, thus allowing decision makers to efficiently and effectively allocate resources and develop crime fighting strategies. The process of deriving intelligence involves collecting critical information related to targeted criminality and disseminating this intelligence to patrol officers and investigators to aid in the apprehension of offenders and the prevention of crime. To that end, one strategy BBPD is deploying involves enhancing the ALPR deployment throughout the city in support of the department's overall Intelligence Led Policing model. FISCAL IMPACT: Non-budgeted ALTERNATIVES: Not approve the consent agenda item. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: Page 713 of 1019 CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: CONTRACTS VENDOR NAME: American Traffic Solutions, Inc. START DATE: END DATE: CONTRACT VALUE: MINORITYOWNED CONTRACTOR?: No EXTENSION AVAILABLE?: EXTENSION EXPLANATION: ATTACHMENTS: Type Description D Resolution Resolution appro\A ng Pilot Agreement with ATS for License Plate Recognition Program D Agreement Pilot Agreement for License Plat Recognition Program Page 714 of 1019 1 RESOLUTION NO. R17 - 2 3 4 A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, 5 AUTHORIZING THE MAYOR TO SIGN A PILOT AGREEMENT FOR 6 AUTOMATED LICENSE PLATE RECOGNITION SOLUTION 7 SERVICES WITH AMERICAN TRAFFIC SOLUTIONS, INC; AND 8 PROVIDING AN EFFECTIVE DATE. 9 10 11 WHEREAS, American Traffic Solutions, Inc (hereinafter "ATS") and the City 12 entered into a Professional Services Agreement dated August 9,2009 and such agreement has 13 been amended from time to time which term currently expires May 14, 2021; and 14 WHEREAS, City staff and ATS have discussed and have agreed to commence a pilot 15 program whereby ATS will subcontract to Cintel,LLC.,for delivering an Automated License 16 Plate Recognition solution; and 17 WHEREAS,staff has recommended that the City Commission approve and authorize 18 the Mayor to sign the Pilot Agreement for Automated License Plate Recognition Solution 19 Services with American Traffic Solutions, Inc. 20 NOW, THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF 21 THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 22 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 23 being true and correct and are hereby made a specific part of this Resolution upon adoption 24 hereof. 25 Section 2. The City Commission of the City of Boynton Beach, Florida, hereby 26 authorizes and directs the Mayor to sign the Pilot Agreement for Automated License Plate 27 Recognition Solution Services with American Traffic Solutions,Inc, a copy of which is attached 28 hereto and made a part hereof as Exhibit"A". C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\6FE2A984-83E8-4944-AB6D-083AACOC83AF\Boynton Beach.8242.1.Agreement_with ATS for_License_Plate_recognition_Services_-_Reso.doc Page 715 of 1019 29 Section 3. This Resolution shall become effective immediately upon passage. 30 PASSED AND ADOPTED this day of , 2017. 31 CITY OF BOYNTON BEACH, FLORIDA 32 33 YES NO 34 Mayor— Steven B. Grant 35 36 Vice Mayor—Justin Katz 37 38 Commissioner—Mack McCray 39 40 Commissioner—Christina L. Romelus 41 42 Commissioner—Joe Casello 43 44 45 VOTE 46 ATTEST: 47 48 49 Judith A. Pyle, CMC 50 City Clerk 51 52 53 (City Seal) C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\6FE2A984-83E8-4944-AB6D-083AACOC83AF\Boynton Beach.8242.1.Agreement_with ATS for_License_Plate_recognition_Services_-_Reso.doc Page 716 of 1019 PILOT AGREEMENT FOR AUTOMATED LICENSE PLATE RECOGNITION SOLUTION SERVICES This Pilot Agreement for Automated License Plate Recognition Solution Services ("Pilot Agreement") is made by and between American Traffic Solutions, Inc. ("ATS"), with its principal place of business at 1150 N. Alma School Road, Mesa, AZ 85201, the City of Boynton Beach, Florida ("Customer"), a municipal corporation of the State of Florida (with ATS and Customer each a "Party" and cumulatively, the "Parties"). This Pilot Agreement sets forth the terms, conditions and obligations of the Parties, and is effective as of the last signature date hereto (the "Effective Date"). Recitals WHEREAS, Customer and ATS entered into a Professional Services Agreement dated August 9, 2009 and such agreement has been amended from time to time (the "Photo Enforcement Agreement"), which currently has a term that expires May 14, 2021; WHEREAS, Customer has indicated a desire to obtain certain Automated License Plate Recognition ("ALPR") services and use of equipment as described herein as the "ALPR Solution"; and WHEREAS, Customer and ATS have agreed to commence a pilot program whereby ATS will subcontract to Cintel, LLC ("Cintel") for delivering the ALPR Solution pursuant to the terms and conditions contained herein (the "Pilot Program"); NOW,THEREFORE, for good and valuable consideration,the sufficiency of which is hereby acknowledged,the Parties agree as follows: Terms 1. Term and Termination of the Agreement This Pilot Agreement shall commence on the Effective Date and shall terminate on the earlier of (a) May 14, 2021; (b) any earlier termination or suspension of the Photo Enforcement Agreement; (c) termination of the EULA, as defined below; or (d) by mutual written consent of the Parties (the "Pilot Term"). In the event of a termination under subsection (b) or subsection (c) where the termination of the EULA resulted from a material breach of the EULA by Customer, Customer agrees to pay ATS an early termination fee of $10,000.00 (ten thousand dollars), which right ATS may assign directly to Cintel (and Customer hereby consents to such assignment). Notwithstanding the foregoing, if ATS informs Customer that Cintel is not able to provide the ALPR Solution (as defined herein) required for this Pilot Agreement under terms acceptable to ATS, this Pilot Agreement will terminate immediately at no cost to either Party and the Parties agree to negotiate in good faith a new Pilot Agreement, if so desired by the Parties. Upon the termination of this Pilot Agreement, ATS and Cintel shall have no further obligations to Customer regarding the ALPR Solution, and ATS (or its designated subcontractor) may uninstall and/or retrieve all ALPR Equipment from Customer. However, Customer may negotiate directly with Cintel for the continued use of the ALPR Solution and with ATS for the continued use of any ALPR Equipment(as defined herein) installed on ATS infrastructure. 2. Services The ALPR Solution consists of ALPR surveillance cameras and related processors, communications devices that transfer the captured and processed data(the"ALPR Data")to a server that is maintained on the Customer's premises, back-end software (Clarity TM) that facilitates the retrieval, processing and use of the ALPR Data with other databases maintained or utilized by the Customer, including ALPR capture data, white-lists, hotlists, data sharing alerts and investigative capability (which, along with the ALPR Data, constitutes Customer Data). As more fully set forth in Section 3, the ALPR Solution includes installation of the camera(s) and processor on Page 717 of 1019 infrastructure, power and communication commissioning (as applicable), repair and replacement of equipment (as applicable), technical support, training, and related services. 3. ATS' Responsibilities ATS has the following responsibilities (some or all of which may be carried out by its subcontractor Cintel): 3.1 Provide Customer with up to 23 ALPR fixed and mobile surveillance cameras (minimum of 2 per site) and required processors ("ALPR Camera"), associated ALPR hardware, a server to operate and/or store the ALPR Data on the Customer's site (if requested by Customer) and use of CLARITYTM software (herein together the "ALPR Solution"), provided Customer executes and complies with the End User Licensing Agreement(the"EULA")with Cintel,which shall be incorporated into this Agreement as Exhibit 1. All ALPR hardware shall be referred to collectively as "ALPR Equipment". 3.2 Within 90 days after a permit is obtained, or if no permit is required, within 120 days of the date the Customer provides ATS a Notice to Proceed as indicated in Exhibit 2 of this Agreement, provide and, if required, install the ALPR Cameras at locations mutually agreed to by the Customer and ATS. Installation may occur on existing permitted ATS infrastructure in the City, or on non-ATS infrastructure (provided all required permits are obtained by the Customer and Customer pays for construction costs, if applicable). If installation is not performed on existing ATS infrastructure, Customer may use preexisting Customer infrastructure or may contract with ATS (or its subcontractor) for the construction and installation of new infrastructure. Any new infrastructure constructed or non-ATS infrastructure shall be the sole property and responsibility of the City. 3.3 Assist the Customer with obtaining any permits required for the installation and use of the ALPR Solution. 3.4 For ALPR Cameras installed on existing ATS infrastructure, ATS shall use preexisting power sources to operate the ALPR Camera (for ALPR Cameras on all non-ATS infrastructure, the City shall be responsible for providing power). For all installed ALPR Cameras, ATS shall provide the communications hardware and communications service (if required), provided that ATS shall not provide communications services on any non-ATS Infrastructure to any non- ALPR Equipment (for example, if other City devices that share the infrastructure also require communications services). ATS shall determine the method of communication services required for the operation of the ALPR Equipment. 3.5 Provide training and post-installation support as set forth in Exhibit 3. 3.6 No Customer Data is or shall be hosted, stored, accessed or available to ATS (other than with respect to Cintel, who shall have limited access in accordance with the terms of the EULA as may be required for maintenance and upgrades). 3.7 ATS shall repair and replace all ALPR Equipment as set forth in Exhibit 3, and shall be responsible for Cintel's provision of updates to ALPR software as set forth in the EULA. 3.8 Provide the ALPR Solution to the Customer at no cost during the Pilot Term, except for costs as described in Section 4 below, which are the sole responsibility of Customer. 4. Customer's Responsibilities Customer has the following responsibilities: Page 718 of 1019 3.1 Provide feedback to ATS when requested during the first 6 months of the term of this Agreement on the usability and viability of the ALPR Solution provided by ATS to Customer and then once per year thereafter, if requested. Such feedback should not include the sharing of any Customer Data. 3.2 Allow ATS to (i) use Customer as a reference for future potential customers considering the ALPR Solution, and (ii) identify Customer as a current user of the ALPR Solution. 3.3 Customer expressly acknowledges that ATS will not have access to any Customer Data. 3.4 For locations where ATS infrastructure is not available for installation of the ALPR Camera, the Customer shall be responsible for providing the pole, power and any other infrastructure necessary for the installation and operation of the ALPR Camera other than the communications services required to operate the ALPR Equipment, which shall be provided by ATS. ATS or Cintel will install the ALPR Camera and provide necessary communications services once the infrastructure and power is made available by the Customer. 3.5 Customer shall execute and at all times comply with the EULA. 3.6 Customer shall be directly responsible for all costs and liabilities associated with construction, installation, and any ongoing repair and maintenance of any non-ATS infrastructure used for the ALPR Equipment, and the cost of all data hosting, data retrieval or data storage or for any other usage-based or storage based costs other than the cost of the ALPR Solution. 3.7 Customer is responsible for the repair or replacement costs of any ALPR Equipment which is not the responsibility of ATS or Cintel, as set forth on Exhibit 3. 5. ATS as Independent Contractor and Use of Subcontractor For purposes of this Pilot Agreement, ATS is an independent contractor providing services to Customer. Employees, contractors, agents and servants of ATS shall in no event be considered to be the employees, agents, contractors or servants of the Customer. This Pilot Agreement does not create an agency relationship between ATS and Customer. Customer recognizes and approves the use of Cintel as a subcontractor of ATS for the provision of the ALPR Solution and other services, as required, to support the ALPR Solution, and that Cintel is a third-party beneficiary of this Pilot Agreement. 6. Ownership of Results; Use of Data 6.1 Notwithstanding anything else to the contrary in the Photo Enforcement Agreement or this Pilot Agreement, Customer agrees it is solely responsible for the housing and security of the Customer Data, and all such data is the property of the Customer, and ATS may not use the data for any purpose without the express written consent of the Customer and only as permitted by law. 6.2 Nothing in this Section 6. of the Pilot Agreement shall be construed as to replace or conflict with Section 5. "Data Management" of the EULA. 7. Warranty Disclaimer, Indemnification and Liability 7.1 Warranty Disclaimer. The Parties acknowledge that the ALPR Solution and related services are provided by ATS"AS IS"and without warranty of any kind. ATS EXPRESSLY DISCLAIMS ALL WARRANTIES RELATING TO THE ALPR SOLUTION, EXPRESS OR IMPLIED, Page 719 of 1019 INCLUDING, BUT NOT LIMITED TO, ANY WARRANTIES AGAINST INFRINGEMENT OF THIRD-PARTY RIGHTS, MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. 7.2 Indemnification. Subject to the provisions herein, Customer hereby agrees to hold harmless, indemnify, and defend ATS and Cintel and its affiliates, shareholders or other interest holders, managers, officers, directors, employees, agents, representatives and successors, permitted assignees and all persons acting by, through, under or in concert with them (individually an "ATS Party" and "Cintel Party" and collectively, the "ATS Parties" and "Cintel Parties") to the fullest extent then contemplated by the governing and applicable law, as defined herein, against any and all liabilities, obligations, losses, damages, penalties and judgments including attorneys' fees and related defense costs and expenses, (collectively, "Losses") which may be imposed on or incurred by any ATS or Cintel Party arising out of or related to: (a)the willful or negligent misconduct of the Customer, its employees, contractors or agents which result in death or bodily injury to any natural person (including third parties) or any damage to any real or tangible personal property (including the personal property of third parties), except to the extent caused by the negligence or willful misconduct of ATS or Cintel; (b) Customer's misuse of or failure to maintain the security of Customer Data; (c) Customer's breach of this Agreement or violation of any laws; (d) Customer's misuse or misappropriation of Cintel's products or services, (e) any representation by Customer about the Cintel products or services not authorized by Cintel; (f) any breach of this Pilot Agreement by Customer related to Customer's receipt and use of the Customer Data or the EULA. 7.3 Limited Liability. EXCEPT FOR THE LOSSES, NEITHER PARTY SHALL BE LIABLE TO THE OTHER, BY REASON OF ANY REPRESENTATION OR EXPRESS OR IMPLIED WARRANTY, CONDITION OR OTHER TERM OR ANY DUTY AT COMMON OR CIVIL LAW, FOR ANY INDIRECT, INCIDENTAL, SPECIAL, LOST PROFITS OR CONSEQUENTIAL DAMAGES, HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY ARISING OUT OF OR RELATING TO THIS AGREEMENT. ATS'S ENTIRE LIABILITY TO CUSTOMER UNDER THIS AGREEMENT, REGARDLESS OF WHETHER THE CLAIM FOR SUCH DAMAGES IS BASED IN CONTRACT OR TORT(INCLUDING NEGLIGENCE)OR MISREPRESENTATION OR BREACH OF STATUTORY DUTY OR ANY DUTY UNDER GENERAL LAW OR ANY OTHER LEGAL THEORY, WILL NOT EXCEED ANY PAYMENT THAT THE CUSTOMER MAKES TO ATS UNDER THIS PILOT AGREEMENT, NOT TO EXCEED THE SUM OF TEN THOUSAND DOLLARS. 8. Confidentiality 8.1 Proprietary Information. Customer acknowledges that, in the course of Pilot Program, it may obtain or have access to information relating to the ALPR Solution or ATS and/or Cintel business ("Proprietary Information"). Such Proprietary Information shall belong solely to ATS and/or Cintel,and includes, but shall not be limited to the following:the ALPR Solution features, software, and modes of operation, and any trade secrets, know-how, inventions (whether or not patentable), techniques, processes, programs, ideas, algorithms, schematics, testing procedures, internal documentation,design and function specifications, product requirements, problem reports, analysis and performance information and other technical, business, product, marketing and financial information, plans and data. 8.2 Exclusions. Proprietary Information shall exclude any Customer Data (excluding, for the avoidance of doubt, any licensed software or proprietary components of the ALPR Equipment) and any information that is or becomes part of the public domain through no act or failure to act on the part of the Customer or which has been independently developed by Customer(as shown by Customer's written records) without reference to or use of, in whole or in part, any Proprietary Information. If disclosure of the Proprietary Information is required by any court order or similar order to which Customer must comply, Customer shall take precautions to protect the confidentiality of the Proprietary Information to be disclosed and promptly notify Page 720 of 1019 ATS in time to allow ATS or Cintel to object to the disclosure and to take additional confidentiality precautions with respect to the Proprietary Information subject to such order. In any dispute between the Parties with respect to the exclusions in this section, the burden of proof shall be on Customer and such proof shall be by clear and convincing evidence. 8.3 Restrictions. Customer shall not use Proprietary Information except as authorized under this Agreement and shall not disclose Proprietary Information, directly or indirectly, to any third party without the express written consent of ATS and/or Cintel, as applicable. All Proprietary Information shall remain the sole property of ATS and/or Cintel. Upon request, the Customer shall promptly return to ATS all items and material in Customer's possession or control which contain any Proprietary Information. Any copies of such items or material shall also be returned. Customer understands and agrees that this Agreement does not protect any information provided to ATS by Customer related to the ALPR Solution or the Pilot Program and ATS shall be free to use or disclose information provided by Customer about or related to the ALPR Solutions or the Pilot Program in the course of their discussions, including any feedback provided to ATS pursuant to Section 4.1. Customer represents and warrants to ATS that Customer's discussions will not breach any third party obligations or restrictions binding on Customer and Customer agrees not to disclose or provide to ATS any third party confidential information. 8.4 Nothing in this Section 8. of the Pilot Agreement shall be construed as to replace or conflict with Section 3. "Confidential Information and Content" of the EULA. 9. Compliance with Laws Customer will comply with all federal, state, and local laws, ordinances, regulations and orders (collectively, "Laws"), including without limitation Criminal Justice Information Services (CJIS) requirements, Florida Department of Law Enforcement requirements, and any Laws relating to data privacy or the use of ALPR with respect to its access to and use of the ALPR Solution, and data captured and produced by the ALPR Solution. 10. State Law to Apply This Pilot Agreement shall be construed under and in accordance with the laws of the State of Florida. 11. Entire Agreement This Pilot Agreement constitutes the sole and only agreement of the Parties and supersedes any prior understanding, written or oral, between the Parties respecting the subject matter of this Pilot Agreement. No amendments, modifications, or alterations of the terms hereof shall be binding unless the same is in writing, dated subsequent to the date of this Pilot Agreement and duly executed by the Parties. 12. Legal Construction In case any one or more of the provisions contained in this Pilot Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision thereof and this Pilot Agreement shall be construed as if such invalid, illegal, or unenforceable provision had not been contained herein.This Pilot Agreement shall be enforced to the maximum extent possible so as to give effect to the intent of the Parties and shall be reformed without further action by the Parties to the extent necessary to make such provision valid and enforceable. [signature page to follow] Page 721 of 1019 IN WITNESS WHEREOF,the Parties hereto have executed this Agreement as of the last date written below on this signature page. CITY OF BOYNTON BEACH AMERICAN TRAFFIC SOLUTIONS, INC. Signature: Signature: Name/Title: Name/Title: Date: Date: Page 722 of 1019 EXHIBIT 1 End User License Agreement CLARITY SOFTWARE END USER LICENSE AGREEMENT TO BE PROVIDED Page 723 of 1019 EXHIBIT 2 FORM OF NOTICE TO PROCEED Reference is made to the Pilot Agreement for Automated License Plate Recognition Solution Services by and between American Traffic Solutions, Inc. ("ATS") and the City of Boynton Beach, Florida ("Customer"), dated as of (the "Agreement"). Capitalized terms used in this Notice to Proceed shall have the meaning given to such term in the Agreement. Customer hereby designates the procurement and deployment or installation of ALPR cameras at the following designated locations. Execution of this Notice to Proceed by Customer shall serve as authorization for the procurement and deployment or installation of the ALPR cameras for all designated locations as follows: 1) 2) 3) 4) 5) Customer understands that implementation and installation of any location is subject to a feasibility of installation analysis, and if necessary, engineering results conducted by ATS and/or its subcontractor Cintel. IN WITNESS WHEREOF, Customer has executed this Notice to Proceed as of the date written below. CITY OF BOYNTON BEACH, FLORIDA By: Name: Date Title: ACKNOWLEDGED AND AGREED TO BY: AMERICAN TRAFFIC SOLUTIONS, INC. By: Elizabeth Caracciolo Date Senior Vice President/General Manager, Government Solutions Page 724 of 1019 EXHIBIT 3 Requirement Response Email Support Response 24 hours (within technical telephone help desk operating periods) Technical Telephone Help Desk 08.00— 16.30 Monday through Friday Note: Eastern Standard Time Response to reported faults 24 hours (within technical telephone help desk (Performance of remote operating periods) diagnostic tests and determination of remedy) On-site support (Inspection, All repairs must be completed within three (3) Service and Repair of ALPR Business Days after fault reported to Cintel. uiment Installation Completion 90 days from time of permit issuance 120 days from PO if no permit required ATS (or its designated subcontractor) shall repair or replace all ALPR Equipment(including components), which may be done with replacement parts, unless such damaged component has been the subject of(a)improper handling or installation and repairs made by unauthorized persons, including the City; (b) misuse, neglect, accident on behalf of the City (or persons acting on its behalf other than a party authorized by ATS or Cintel); or(c)the City's violation of any term of this Agreement or the EULA. Repair and replacement of poles and infrastructure shall be the responsibility of ATS for ATS owned infrastructure, and the City for all non ATS-owned infrastructure. Page 725 of 1019 12.C. NEW BUSINESS 12/19/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/19/2017 REQUESTED ACTION BY COMMISSION: Commissioner Casello requests approval for $1,000 of his Community Support Funds to be donated to the Boynton Beach Community Caring Center. EXPLANATION OF REQUEST: Community Caring Center's Mission is to create a healthier community through nutrition education, social services and economic development programs. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: Budgeted Community Support Funds of$2,000 for each Commission member were approved in 2017/2018 budget ALTERNATIVES: Do not approve request. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Description D Attachment Community Funds Request Page 726 of 1019 EXHIBIT cc COMMUNITY SUPPORT FUNDS REQUESTFORM Part I - summary of Request (to be completedi I r ) Date of Request: _f Requested by Mayor/Commissioner: a � � Amount Requested: Recipient/Payee: 1 Description of project, program, or activity to,^ be funded: _5600-)(3) e etsnr �1 Yc'a a rr - �✓G"% i r a � 'i lCe' P 'r" t1 L'--& JA L a , r ✓�CC.sF'h': � Y'"I C '✓" EiF1 :{> tf �tw. lt 7y e C Part II -Availability of funds The annual appropriation of funds available to the requesting Member of the Commission listed above is $_ , The balance of funds available for the requesting Member of the Commission is $ , Accordingly: There are funds available as requested L---There are insufficient funds available as requeste Dated: 7 By. iz City Clerk Part III-Eligibility Evaluation Public funds will not be used to improve private property unless there is a clear public need, purpose and benefit The recipient/payee provides services thin the City The public purpose is beneficial to the a re mm n', se1!7 h donation Dated: ! / By: Requ ting Member of the City Commission SACC\ MOMMUNITY INVESTMENT FUNDS\Community_Support_Funs_Policy.2015.doc Page 727 of 1019 12.D. NEW BUSINESS 12/19/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/19/2017 REQUESTED ACTION BY COMMISSION: Commissioner Casello requests approval for $1,000 of his Community Support Funds to be donated to the Kid-Preneur Camp. EXPLANATION OF REQUEST: Kid-Preneur is Nine weeks of fun indoor role-playing summer camp; where children ages 9-15 can participate in different careers and other lifelike activities. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: Budgeted Community Support Funds of$2,000 for each Commission member were approved in 2017/2018 budget ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Description D Other Request Form Page 728 of 1019 r EXHIBIT 66 !! COMMUNITY SUPPORT FUNDS REQUESTFORM Part I -Summary of Request( I Clerk) Date of Request y 171 Requested by or/ i loner: ,II Amount Requested: $ 11000 Recipient/Payee: X-- Description project, r , or iv' tof : uAA —- - Vr—, 11 a Part l -Availability of funds The annual appropriation of funs available to the requesting Memb r of the Commission list ove i F "N The balancefunds available for the requesting r of the Commission i Accordingly: 4. ,,-There funs available as requested 1-V""There areinsufficient funds available as requested By: T . Clerk Part III-Eligibility Evaluation Public funds will not be used to improve property unless there is a clear public purpose and benefit ❑ The recipient/payee providesrecipient/ services in the City �? The public purpose is beneficial to the eintire u such donation 7S Dated:. 1.1-1 Li 1 BY: -7 Req sting r of the CityCommission Page 729 of 1019 12.E. NEW BUSINESS 12/19/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/19/2017 REQUESTED ACTION BY COMMISSION: Review and action on Annual Performance Evaluation for the City Manager. EXPLANATION OF REQUEST: Pursuantto the City Manager's Appointment Agreement, the Commission will provide the City Manager with a performance evaluation no less than annually. Ms. LaVerriere's last evaluation was on December 19, 2016. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Providing feedback regarding performance allows opportunities to recognize areas of strength and to suggest areas for improvement. FISCAL IMPACT: Budgeted In conjunction with any reviewof performance, the Commission may increase the base salary and/or other benefits of the City Manager in such amounts and to the extent the Commission may determine is proper. The Commission may, from time to time, grant the City Manager a performance bonus, provided the bonus is granted in accordance with Florida Statute 214.425. Modification to monetary items in the Agreement may have a resulting financial impact. ALTERNATIVES: N/A STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 730 of 1019 ATTACHMENTS: Type Description D Addendum Rating Summary D Addendum City Manager's Appointment Letter and Addenda D Addendum Evaluation Form® Mayor Grant D Addendum Evaluation Form® Vice Mayor Katz D Addendum Evaluation Form® Commissioner Casello D Addendum Evaluation Form® Commissioner Me Cray D Addendum Evaluation Form® Commissioner Romelus Page 731 of 1019 City Manager Performance Evaluation Rating Summary- December 19, 2017 Mayor Vice Mayor Commissioner Commissioner Commissioner Average of Category Grant Katz Casello McCray Romelus Scores Leadership 5 5 5 3.5 5 4.7 Supervision 4 5 4.75 3.5 4 4.3 Job Organization 5 5 4.75 3.5 4 4.5 Staff Development 4 5 5 4 5 4.6 Budget 3 5 4.8 4 4 4.2 Agendas 5 5 5 4 4 4.6 Financial Reporting 3 5 4.25 5 4 4.3 Managing Multiple Priorities 4 5 4.9 4 5 4.6 Productivity 5 5 4.75 4 4 4.6 Execution of Policy 5 5 4.8 4 5 4.8 Program Development 4 5 4.5 4 4 4.3 Imagination/Initiative 5 5 5 4 5 4.8 Communication 3 5 5 4 4 4.2 Reporting 5 5 4 4 5 4.6 Commission Communications 4 5 5 4 4 4.4 Written Communication 5 5 4 4 4 4.4 Response to Commission 5 5 4.9 4 5 4.8 Strategic Planning 4 5 4.9 3 5 4.4 Economic Development 5 5 4 4 5 4.6 Multi-Year Approach 4 5 4.8 3 4 4.2 Media Relations 4 5 4 4 4 4.2 Community Reputation 5 5 5 3 5 4.6 Intergovernmental Relations 4 5 4 4 4 4.2 Objectivity 3 5 4 4 4 4.0 Professional Reputation 5 5 5 4 5 4.8 Stress Management 4 5 4.5 4 4 4.3 Leadership Style 5 5 4.75 4 5 4.8 General Attitude 4 5 5 4 5 4.6 Drive 5 5 4.75 4 5 4.8 Judgment and Decisiveness 4 5 4.8 4 4 4.4 Integrity 1 5 1 5 1 5 1 4 1 5 1 4.8 Self-Assurance 5 5 5 4 5 4.8 Overall Performance 5 5 5 4 4.5 4.7 Rating Scale 1=Unsatisfactory 2= Below Expectations 3=Satisfactory 4= Meeting Expectations 5= Exceeding Expectations Page 732 of 1019 ADDENDUM TO APPOINTMENT LETTER This Addendum amends the Appointment Letter between the City of Boynton Beach and the undersigned.. Unless expressly modified by this Addendum, the original terms of the Appointment 1.,etter and any previous Addendum shall remain in full force. The Appointment Letter is amended as follows: BASE SALARY. Paragraph 2.1 of Employee's Appointment Agreement is revised to increase the base salary by 2%, effective December 19, 2016. Each and every other ten-n and condition of the original Appointment Letter, and any subsequent addendum, not herein specifically amended shall remain in full force and effect. In the event of a conflict between the Appointment Letter and this Addendum, the Addendum shall control. The foregoing provisions represent the agreement of the parties and become effective upon signature of the parties. Dated: f , t Steven B. Grant Lori LaVerriere Mayor Page 733 of 1019 ADDENDUM TO APPOINTMENT LETTER This Addendum amends the Appointment Letter between the City of Boynton each and the undersigned. Unless expressly modified by this Addendum, the original terms of the Appointment Letter and any previous Addendum shall remain in full force. The Appointment Letter is amended as follows: BASE SALARY. Paragraph 2.1 of'Employee"s Appointment Agreement is revised to increase the base salary by 3%. effective December 1, 2015. Each and every other to and condition of the original Appointment Letter, and any subsequent addendum, not herein specifically amended shall remain in full force and effect. In the event of a conflict between the Appointment Letter and this Addendum, the Addendum shall control. The foregoing provisions represent the agreement of the parties and become effective upon signature of the parties. A Dated: Dated: / T [or Lori La err-iere � ayor Page 734 of 1019 ADDENDUM TO APPOINTMENT LETTER This Addendum amends the Appointment Letter between the City of Boynton Beach and the undersigned. Unless expressly modified by this Addendum, the original to of the Appointment Letter and any previous Addendum shall remain in full force. The Appointment Letter is amended as follows: BASE SALARY. Paragraph 2.1 of Employee's Appointment Agreement is revised to increase the bases by 2%, effective December 15,2014. Each and every other to and condition of the original Appointment Letter, and any subsequent addendum, not herein specifically amended shall remain in full force and effect, In the event of a conflict between the Appointment Letter and this Addendum, the Addendum shall control. The foregoing provisions represent the agreement of the parties and become effective upon signature of the parties. Dated:- //s Dated:--/AE/-1 O f J Ta 'i L Ver, jrayo f--F-(-ElVf D OW 1 . it Page 735 of 1019 R 1q- 008 ADDENDUM TO APPOINTMENT AGREEMENT This Addendum dated the_W day of January, 2014, amends the Appointment Agreement between the City of Boynton Beach and Lori LaVerriere, City Manager, Unless expressly modified by this Addendum, the original terms of the Appointment Agreement and any previous Addendum shall remain in full force. Pursuant to City Commission action taken December 17, 2013 the Appointment Agreement is amended as follows: 1. BASE SALARY. Employee's annualized base salary of $165,000.00 is increased by 3% effective December 18, 2013. 2. 11.3 CITY and CITY MANAGER agree to execute a necessary agreements provided by the International City Management Association-Retirement Corporation (ICMA-RC) for CITY MANAGER's participation in said 1CMA- i t irement plan, or any other comparable deferred compensation program. In addition to the base salary paid by the CITY to CITY MANAGER, CITY agrees to pay an amount equal to 8% of the CITY MANAGER's base salary not to exceed the maximum annual contribution' including catch up permitted by IRS regulations into the ICMA-RC account on CITY MANAGER's behalf, in equal proportionate amounts each pay period, and to transfer ownership to succeeding city or other qualified employer or the CITY MANAGER upon CITY MANAGER's resignation or discharge. 3. Each and every other to and condition of the original Appointment Agreement, and any subsequent addendum, not herein specifically amended shall remain in fidl for and effect. 4. In the event of a conflict between the Appointment Agreement and this Addendum,the Addendum shall control. CITY OF BOYNTON BEACH, FLORIDA h -- By: kie�, j d 141 Dat e d: tIERRYp'-Al R Mayor CITY MANAGER ated:—//jF///3 LORI LAVERRIERE City Manager 'Me maximum contribution for 2014 is S 17,500 00 plus$5500.00 catch lip if eligible Page 734v*1 9 APPOINTMXNT AGREEMENT Th THIS AGREEMENT, made and entered into this day of February, 2013, by and between the City of Boynton Beach, Florida, a mmiicip�i—corp�ration, (--crrr,,) and LORI LAVERRIERE CICITY MANAGEW),pursuant to these terms and conditions: WrrNESSETH: WHEREAS, the City Commission C'COMMISSION"),pursuant to the City Cbmter and Code of Ordinances has the power of appointment of the City Manager; and WHEREAS, the Commission has determined that LORI LAVERRIM meets the qualification requirements to serve as City Manager and wishes to fornialize her December 18, 2012 appointment as CfTY MANAGER of the City of Boynton Beach and provide turns and conditions of appointment; and WHEREAS, LORI LAVERRIERE wishes to accept appointment as CITY MANAGER of the CITY under the terms and conditions recited herein. NOW, THEREFORE, the COMMISSION, acting on behalf of and for the benefit of the CrIY and CITY MANAGER agree as follows- 1.0 Duties 1.1 Crl'Y MANAGER shall perform the functions and dutiesspecified in Article IVP Section 49,of the City Charter and other legally perraissible and proper duties and functions as required of the office or as directed by the COMMISSION. 1.2 CITY MANAGER agrees to perform the duties of C17Y MANAGER with care, diligcnce� skill and expertise. 2.0 S MW 2.1 CITY will pay CITY MANAGER for an annualized base salary of ONE HUNDRED SIXTY-FrVE THOUSAND ($165,000.00) DOLLARS, payable in equal bi-weeldy payments; paid at the same time that other managerial level employ=of the CITY are paid. 3.0 Performance Review. 3.1 1he COMMISSION will provide the C" MANAGER with a performance evaluation no less than annually, utilizing a process, form, criteria, and format for the evaluation which shall be agreed upon by the members of the CONIMISSION in consultation with the CITY MANAGER. Page 737 of 1019 3.2 In conjunction with any review of performance, the COMMISSION may increase the base salary and/or other benefits of CITY MANAGER in such amounts and to such extent as the COMMISSION may determine is proper. 3.3 The COMWISSION may, from time to time, grant the CITY MANAGER a performance based bonus, provided the bonus is granted in accordance with s. 215.425,Floiida Statutes! 4.0 rerms OfARR2int—ment, 4.1 The term of this agreement commences when signed by both parties and is retroactive to December 18, 2011 The compensation differential resulting from the Cr1Y MANAGER's salary adjustment shall be paid in lump Sam the first fall pay period immediately following the execution of this agreement 4.2 The CrIY MANAGER serves at the pleasure of the City Commission and therefore the appointment has no fixed term. 4.3 Noffiing in this Agreement "I limit the right of the COMMISSION to terminate the appointment of CITY MANAGER at any time, subject only to the provisions set forth in Section 5.0 of this Agreement. 4.4 Nothing in this Agreement shall prevent limit, or otherwise interfere with the right of the CITY MANAGER to resign at any time fim her position with the CITY, subject only to the provisions set forth in Section 5.0 of this Agreement. 4.5 The Commission consents. to the Cr1Y MANAGER to residing outside the City, limits of Boynton Beach. 5.0 Tennination g:c_ndifions pd Pay 5.1 This Agreement shall terminate: 5.1.1 by mutual agreernent of CITY MANAGER and the CITY. 5.1.2 by the CITY CONIMISSION's unilateral termination of C11Y MANAGER. 5.1.3 death of CITY MANAGER. 5.1.4 resignation of CITY MANAGER. All refemces to State statute maw the cited statute as amended or rummeribmd kom time to time. 2 Page 738 of 1019 5.1.5 amendurent of the City Charter or Code of Ordinances pertaining to the role� powers, duties, authority, responsibilities of the CITY MANAGER's position that substantially changes the authority of the CITY MANAGER, in which case, the CITY MANAGER shall have the rigbt to declare that such amendments constitute unilateral City termination in the same manner as 5.1.2 above. 5.2 In the event of a conflict between the severance benefit terms of this agreement and the limitation on severance benefits as provided in s. 215.425, Florida Statutes, the ® of the statute shall prevail. 6.0 6.1 Unilateral tennination shall be by vote by the COMMISSION and need not reflect performance related reasons. In the event of a termination for misconduct, the CITY MANAGER is not entitled to severance pay in accordance with s. 215.425, Florida Statute& If this Agreement is terminated by unilateral action by the CHY not based on misconduct� CITY MANAGER shall be entitled to: 6.1.1 unpaid base salary through the effective date of the termination. 611 twenty(20)weeks of severance pay. The term severance pay shall have the meaning as set forth in s. 215.425,Florida Statutes. 6.1.3 refinbursemcm for as-yet unreimbursed expenses pursuant to this Agreernent. d1. all earned and accrued vacation leave. .1" all earned and accrued sick leave. 7.0 Rights iJxm Termin Agreement. 7.1. If this Agreement terminates upon mutual ageement of the parties, Cr1Y MANAGER the negotiated terms of severance shall be consistent with the limitation on severance pay as set forth in s. 215.425, Florida Statures. 8.0 eath. this Agreement terminates due to CITY MANAGER!s disability or death, CITY MANAGER or her guardian or personal representative shall be entitled to the following compensation and benefits- Page 739 of 1019 8.1.1 base salary to date of death or lot day of work if disability. .1. reimbursement for as-yet myeimbursed business expenses pursuant to this Agrement. . . earned and accrued sick and vacation leave. 8.1.4 life and/or disability benefits,if appficable. ® accaued deferred compensation. 8.1.6 in the event of any disagreement or dispute regarding to whom payment shall be made,the CITY may rely on a court order or in the absence of an order, may interplead the payment wiffi a court of properjurisdiction. 9.0. Rights and Obligations Ution Termination Due to Resiggation. 9.1. If this Agreement terminates due to CrN MANAGER's resignation, CIW MANAGER Ili entitled only to the following compensation and benefits: 9.1.1 base salary through the date oCr " or such other date as mutually ageed to between CITY MANAGER and the CITY. 9.1.2 reimbursement for as-yet unreimbursed expenses pursuant to this Agreement. 9.1.3 earned and accrued sick and vacation leave. 9.1.4 accrued deferred compensation. resignation shall be submitted in writing to the COMMISSION through the City Clark and "I provide for an actual resignation date no later than thirty (30) days following -the date of notice of resignation, or later with the consent of the COMMISSION. The COMNUSSION may establish an earlier separation date, but compensation and benefits shall accrue through the full thirty(30)days. 10.0 Automobile 10.1. The CITY shall provide use of a vehicle to the CITY MANAGER which shall be used for business and unlimited pawnal use within the State of Florida. The vehicle shall be suitable for conducting City business and of comparable quality to vehicles purchased for or assigned to City Managers in Palm Beach County, The 4 Page 740 of 1019 CITY shall be ® for paying ibr liabihty� property damage, and comprehensive insurance, and for the purchase (or lease), operation, maintenance, rcpairand regular maintenance of a take home, automobile. Until such time that the CITY issued vehicle is made available to the CITY MANAGER the CITy will pay the CITY MANAGER a monthly vehicle allowance of$600'per month retroactive to December 18V 2012 to the date of delivery of a CrIT issued vehicle. 11. jitional Benefits, 11.1 The CITY will pay the premiums for City provided health, 'vision, dental, and disability insurance for the Employee and her dependem. 11.2 CITY shall pay for and provide the CITY MANAGER with term life insurance in an amount no less than $330,000.W The City will not be responsible for policy renewal after the date of termination of appointment. 11.3 CITY and CITY MANAGER will execute all necessary agreernents provided by the International City Management Association-Rchrement Corporaton (ICMA- PC) for CrrY MANAGER's participation in said lCMA-RC retirement plan, or any other comparable deferred compensation program. In -addition to the base sala:ry paid by the CITY to CITY MANAGER, CrIT will pay an amount equal to 9% of the CITY MANAGER's base salary, or S 13,200.00 annually, whichever is less, into the ICMA-RC on C= MANAGER's behalt in equal propoltonate amounts each pay period, and to transfcr ownership to succeeding CITY or the CITY MANAGER upon CHY MANAGERs resignation or discharge. 11.4 CITY MANAGER will accumulate vacation leave as provided under the rules and regulations for other managciial employees of the CITY, including pay-out for unused vacation leave on termination based on the standard for full-time employees of the ClW hired before October 1, 199 1. 11.5 CITY MANAGER will accumulate sick leave as provided under the rules and regulations for other managerial employees of the CITY, including pay-out for unused sick leave on termination based on the standard for employees of the CITY hired be-fore October 1, 1991. 11.6 The CITY will pay for the registration, travel and subsistence expenses of the CITY MANAGER for professional and official travel and meetings to continue the professional development of the CITY MANAGER and to pursue necessary official and other functions for the CITY including but not limited to her attendance at the Annual Conference of the International City/County Management Association, and conferences and meetings sponsored by the Florida City/County Page 741 of 1019 Management Association, and such other national, regional, sta-te, and local organizations, civic groups, and committees which the C17Y MANAGER of the CrIT is a member and as the CITY may designate. 11.7 C1717Y will pay for the registration, travel and subsistence expenses of the CITY MANAGER for short courses, institutes, and seminars that are necessary for this professional development and the good of the CITY. 11A Ile CITY will pay for the professional dues and subscriptions of CITY MANAGER necessary for her continuation and full participation in national, regional, sWe and local associations, civic groups, committees, and organizations necessary and desirable for her continued professional participation, growth and advancement, and fur the good of the CITY, including but not limited to ICMA, FCCMA,PBCCMA. 12.0 Reimbursable Business Ex Senses 12.1. CrN will reimburse CITY NIANAGER for all business-related expenses upon presentation to the Finance Director of duly executed expense vouchers, receipts, statement or personal affidavits. 13.0 Outside Activities 13.1 The appointment provided for by this Agreement shall be the CITY MANAGER's pnmary employment Recognizing that certain outside consulting or teaching opportunities provide indirect benefits to the CITY and the community, the CITY MANAGER may elect to accept: limited teaching, consulting or other business opportunities with the tinderstanding that such arrangements must neither constitute interference with nor a conffict of interest with her responsibilities under this Agreement 14.0 Indemnification 14.1 CITY shall defend, hold harmless from, and indemnify CITY MANAGER against anytoM professional liability claim or demand or other legal action, whether groundless or otherwise, arising out of an alleged art or omission occurring in the performance of ary MANAGER"s dudes as CITY MANAGER. CITY shall either compromise and settle any claim or suit or pay the amount of any judgment against CITY MANAGER rendered thereon,if not compromised and settled. 14.2 CrFY reserves the right to select, appoint, retain, and discharge legal counsel necessary to provide the foregoing defense, 15.0 hDomndLing 6 Page 742 of 1019 15-1 CITY shall bear the fail cost of any fidelity or other bonds required of the CITY MANAGER under any law or ordinance. 16.0 Other Terms c"A r^*%A4+4 )nScaent 16.1 The CITY-has appropriated fimds of the CITY in an amount sufficient tof4ad and pay all financial obligations of the CITY MANAGER pursuant to this Agreement, including but not limited to, the Severance and other benefits set forth above. 16.2 The COMMISSION, in consultation with the CITY MANAGER shall fix such other terms and conditions of appointment, as it may determine from time to time, relating to the performance of CITY MANAGER, provided such terms and conditions are not inconsistent with or in conflict with the provisions of' the Agreement the City Charter or any other law but no subsequent agreement that would modify monetary benefits is binding on the parties unless reduced to writing and approved and signed with the same formalities as this Agreement. 16.3 Them are no established hours of work for the CITY MANAGEP, The CITY MANAGER shall dedicate herself to the tasks necessary to effectively and efficiently manage the affairs of the CITY. The CITY MANAGER may adjust her regular work schedule to balance the demands of extended business days and night meetings,upon reasonable notice to the COMMISSION. 16.4 The CITY will provide the CITY MANAGER with a laptop computer or other similar electronic devices suitable for on and off site business use, 17.0 Binding liffed 17.1 The Agreement shall be binding on the CrIY and CITY MANAGER and the successors, assigns, and heirs of each respectively. 17.2 7he effective date of the Agreement shall be the date it is last signed by either the CffY or the CITY MANAGER, End of-Igreement signature pagefollows Page 743 of 1019 IN WNNESSVW1ERE0F, the parfics sign and exemste this Agremnent. CITY OF,BOYNTON BEACH,FLORIDA Dated- W, S5 6y VIOL Woods CITY MYANAG veni Approved as t m ATTEST: Clerk, ,,. HA O 301 9M 182 MAGREEMENTSUveni= 13 f Page 744 of 1019 4) Performance Evaluation for the City Manager LDjiJAYffXi= ANNUALNAME OF EVALUATOR: —AEV EVALUATION PROCESS: 1. The Mayor and each City Commissioner is requested to complete the evaluation form based on his/her assessment of the City Manager in ten major areas of responsibility that include a total of 32 specific performance measures. An "Overall Impression rating and six (6) comment areas are also included. 2. The Mayor and each City Commissioner shall discuss the evaluation individually with the City Manager at a Performance Conference. Preliminary scores may be adjusted as a result of the discussion. There is a "Comments" section below each question for clarification purposes, if necessary. 3. A composite Ratings Summary Chart shall be prepared by the City Manager and provided to the City Commission. he detailed rating sheets of the other Commission members will be provided when requested.) . The performance evaluation shall be reviewed at a Commission meeting at which point the City Commission shall consider an increase in the Manager's compensation. INSTRUCTIONS: w ' Each question isfollowed by a rating scale. Raters may circle the selected performance indicator (1, 2, 3, 4 or 5) or place an " " along witha numerical score on the rating scale line when you feel a rating falls between hole numbers. There are 32 listed performance indicators in the ten major performance categories on the pages thatfollow. Unsatisfactory: poor, needs substantial improvement=VERY DISSATISFIED _ Below expectations: needs improvement = MARGINAL meeting acceptable performance level = SATISFIED expectations: very good = MORE THAN SATISFIED - Exceeding expectations: excellent= VERY SATISFIED Page 745 of 1019 CITY MANAGEWS TEN MAJOR AREAS OF RESPONSIBILITY I. Organizational Management 1. Leadership: Does the City Manager motivate others to maximum performance? Is the City Manager respected as demanding but fair? Is the City Manager providing the necessary assistance to the Board and leadership to the City's staff and volunteers? Does the City Manager get enthusiastic response to his/her new ideas and needed organizational changes? 1.0 2.o 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectatio- COMMENTS: 2. Supervision: Does the City Manager adequately supe'rvise and direct the activities of the Department Heads and staff? Is the City Manager able to control the operational activities of the City through others? . ........... + + + 1.0 2.0 3.0 4.0 J 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations xpectatipp/ Expectations COMMENTS: 3. Job Organization: Does the City Manager delegate responsibility effectively.? Does the City Manager use his/her time productively? Does the City Manager program activities in an orderly and systematic way? 1.0 2.0 .0 4.0 .0 Unsatisfactory Below Satisfactory MeetsExceeds I I Expectations Expectations lExpectation§/" COMMENTS: Page 2 of 15 Page 746 of 1019 4. Staff Development: Does the City Manager appoint and train effective subordinates? Is the City Manager able to recruit and retain quality employees? Is the Manager committed to having City staff operate well as a team? Does (s)he effectively develop Department Heads and staff members? 1. 2.0 3.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations xpectat' s Expectations COMMENTS: IL Fiscal/Business Management S. Budget: Is the budget developed in a systematic and effective manner? Is the budget proposal from the Manager reasonable and appropriate? Is the annual budget presented in a timely manner and does it reflect a well-planned, realistic and accurate financial plan? Does the City Manager carry out the budget satisfactorily and control expenses within the levels set in the budget? + + + \N + + 3.0 4 _7"is ct Mc 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below atisfa to Meets Exceeds Expectations Expectations Expectations COMMENTS: 6. Agendas: Does the Manager prepare comprehensive, relevant and complete agenda topics and reports for the City Commission? 1.0 2.0 Unsatisfactory Below Satisfactory Meets Exceeds t . Expectations Expectations Exceeds Expectations his COMMENTS- Page 3 of 15 Page 747 of 1019 7. Financial Reporting: Does the Manager provide periodic financial reports in a well- designed, informative and understandable format? ......... + + + + 1.0 2.0 3.0 -7 4.0 5.0 Unsatisfactory Below �atisfact4 Meets Exceeds Expectations Expectations Expectations COMMENTS; 8. Managing Multiple Priorities: Is the Manager capable of prioritizing and implementing multiple priorities while considering the most important goals, objectives and tasks facing the City? 1.0 2.o 3.o 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds I �0 xp Expectations T�'ectatio Expectations COMMENTS: 9. Productivity: Can the Manager be depended on for sustained productive work? Does the Mainager readily assume responsibility? Does the Manager meet time estimates within his/her control? + + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds 1 Expectations Expectations xpectatiaris COMMENTS- Page 4 of 15 Page 748 of 1019 III. Program Development and Follow-Through 10. Execution of Policy: Does the City Manager understand and comply with the overall policies, laws and philosophy of the City? Do his/her efforts lead towards successful accomplishment of goals? Does the City Manager measure results against goals and take corrective action? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations xpectatio COMMENTS: 11. Program Development: Does the Manager translate policies and objectives into specific and effective programs?Does the Manager independently recognize problems,develop relative facts,formulate alternate solutions and decide on appropriate recommendations? �TE Exceeds ec 1.0 2iO 3.0 4. 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Unsatisfactory xp C Expectations E pectations Expectations COMMENTS- 12. Imagination - Initiative: Does the City Manager show originality in approaching problems? Does the City Manager create effective solutions? Is the City Manager able to visualize the implications of.various alternatives? .. ........ 1.0 2.0 3.0 4.05.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectation COMMENTS: Page 5 of 15 Page 749 of 1019 IV. Communication 13. Communication: Does the City Manager keep appropriate people informed? Does the City Manager present his/her thoughts in an orderly and understandable manner? Is the City Manager able to be persuasive? .............. + + + + + 1.0 2.0 3.0 Unsatisfactory Below Satisfactory/ Meets Exceeds Expectations Expectations Expectations COMMENTS: 14. Reporting: Does the City Manager submit accurate and complete staff reports on schedule?Do the reports adequately convey information on the City? ............. + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds ii Expectations Expectations Exceeds COMMENTS- 15. Commission Communication: Does the Manager provide the Commission with adequate information to make decisions? + + + r + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations (pectati s Expectations COMMENTS: ------------------------------------- Page 6 of 15 Page 750 of 1019 16. Written Communication: How effective are the Manager's 'letters, memoranda and other forms of written information? + ---------- + + 1® 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets E ceeds Expectations Expectationsxp V - tat'0 n X 1 COMMENTS- ............ V. Relationship with the Mayor/Commission 17. Response to Commission., Does the Manager respond in a positive way to suggestions and guidance from the Commission? Is the Manager attuned to the Commissions' attitudes, feelings and needs? + + + + + ............... 1.0 2.0 3.0 4.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectationsl/I COMMENTS- V1. Long Range Planning 18. Strategic Planning: Does the Manager help develop effective goals, objectives, policies and procedures while providing an annual work plan that advises of present and future needs of the City? + + + ................. 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectation Expectations`` ............. COMMENTS: Page 7 of 15 Page 751 of 1019 19. Economic Development: Does the Manager demonstrate leadership and vision in promoting the economic development of the City while maintaining concerns for "quality of life" issues? 1.0 2.0 10 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations f Expectations COMMENTS: 20. Multi-Year Approach, Is the City Manager-helping the City Commission to address the City's future through multi-year planning and appropriate capital budgeting? 0 1.0 2.0 3.0 4 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations LExpectati s Expectations COMMENTS: VIL Relationship with Public/PubUc Relations 21. Media Relations: Is the Manager skillful in his dealings with the news media? Does the City Manager properly convey the policies and programs of the City? + + + +1,1111,11-- + .................. 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations' Expectations ............... COMMENTS: mp Page 8 of 15 Page 752 of 1019 22. Community Reputation: What is the general attitude of the community to the Manager? Is the City Manager regarded as a person of high integrity and ability? Is his/her public credibility an asset or liability to the City? 1.0 2.0 3.0 4.0 .c Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations (Expectati ns COMMENTS: VIII. Intergovernmental Relations 23. Intergovernmental Relations: Does the Manager work effectively with federal, state, and other local government representatives? Is the relationship with other local government officials beneficial to the City? Is the City Manager able to facilitate cooperative efforts among various local agencies and the City? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations (Expectations,) Expectations COMMENTS: Page 9 of 15 Page 753 of 1019 IX. Professional/Personal Development 24. Objectivity: Is the City Manager unemotional and unbiased? Does the City Manager take a rational and impersonal viewpoint based on facts and qualified opinions? Is the City Manager able to divide his/her personal feelings from those which would most effectively convey the City's interest? + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfacto Meets Exceeds Expectations Expectations Expectations 25. Professional Reputation: How does the Manager stand among his/her colleagues? Does the City Manager deal effectively with other public managers? Is the City Manager respected by professional and staff representatives of other cities and counties? Does the City Manager attend and participate in seminars and conferences for professional development? 1.0 2.0 3.0 4.0 5. Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations xpectations COMMENTS: wa.... 26. Stress Management: Is the Manager able to resolve problems, under strain and unpleasant conditions? How well does the Manager tolerate conditions of uncertainty? Does the Manager respond well to stressful situations and adequately deal with the stress inherent to the position? + + + + + 1.0 2.0 3.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations �' Expectations Expectations COMMENTS: Page 10 of 15 Page 754 of 1019 X. Personal Attributes 27. Leadership Style: Does the Manager display a leadership style that is firm, but flexible and adaptable, while responding to individuals or situations in an appropriate, positive manner? + + + + 1.0 2.0 3.0 4O 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations' COMMENTS: 28. General Attitude: Is the City Manager enthusiastic? Cooperative? Willing to adapt? Does the City Manager have an enthusiastic attitude toward the City, both professionally and personally? + + + + 1.0 2.0 3.0 4.0 5.o Unsatisfactory Below Satisfactory Meets Exceeds Expectations xpectatio, Expectations COMMENTS: 29. Drive: Is the Manager energetic and willing to spend the time necessary to do a good job?Does the City Manager have good initiative and is the City Manager a self-starter? Does the City Manager have good mental and physical stamina? 5 1.0 2.0 3.0 4.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations (Expectations COMMENTS: Page 11 of 15 Page 755 of 1019 30. judgment and Decisiveness, Is the City Manager able to reach quality decisions in a timely fashion? Are his/her decisions generally good? Does the City Manager exercise good judgment in making decisions and in his/her general conduct? 1.0 2.0 3.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations ("Expectations Expectations COMMENTS: 31. Integrity: Does the City Manager properly avoid politics and partisanship? Does the Manager fulfill his/her responsibilities and duties in accordance with the ICMA Code of Ethics? Is the City Manager honest and forthright in his/her professional capacities? Does the City Manager have a reputation in the community for honesty and integrity? + + + + 1.0 2.0 3.0 4.05.0 Unsatisfactory Below Satisfactory Meets /111`�Exceeds Expectations Expectations Expectation COMMENTS: ----—------ ------------------------------------------------------- ------------------------------------------ 32. Self-Assurance.- Is the Manager self-assured of his/her abilities? Is the City Manager able to be honest with himself/herself and take constructive criticism? Does the City Manager take responsibility for mistakes which are his? Is the City Manager confident enough to make decisions and take actions as may be required without undue supervision from the Commission? 1.0 2.o 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations `Expectations COMMENTS: Page 12 of 15 Page 756 of 1019 OVERALL PERFORMANCE IMPRESSION: to 3.0 4O 5.0 Unsatisfactory Below Satisfactory Meets Exceeds . .. Expectations Expectations Expecrano s COMMENTS: Strengths: Based upon your overall evaluation of the City Manager, what areas would you list as his/her strong points as a manager? 1I/t ^4t s4e(�,o o Tt4t �,rl-fkff deVp 60r,C4 111 /10/- r1f, , W Lploej-f 4ndrjS,d�,�, orvwm Ats oeturzW /'. Improvements suggested: Based upon your evaluation, what areas would you suggest the City Manager work on to improve his/her skills and to be more effective in specific areas or situations? fWc t� ( are- " Y V hA b It fo I meeA� Commendations: Area(s)of erformance calling for praiselcommendation, tAer 9t-eeV X04A'111j vud j cr,6.4^� el fo 5 q 0 P1 A4t-lvf r t lv � Page 13 of 15 Page 757 of 1019 Comment Areas ® at are the manarergs most signifi cant accomplishments during the as year? UC, filril2® at are the manager's strongest qualities? tCj I S 4� kjq6,1h MaA :9 3® In what areas does the manager need to improve?Recommendations, 4. Two things the manager does that you would like him/her to continue. YQ c' S. Two things the manager does that you would like him/her to discontinue. 6. Two things the Manager does not do you would like him/her to start. Cc YVI Page 14 of 15 Page 758 of 1019 Performance Evaluation for the City Manager Signature Page 11 5F- 7 Evaluator's Signature Date Evaluator's Printed Date:Performance Conference City Manager'sSignature to CityManager's Comments: P 15 age Page 759 of 1019 s "e • Performance Evaluation for the City Manager FOR: Lori LaVerriere DATE: 12-13-2017 NAME OF EVALUATOR: Vice Mayor Justin Katz ANNUAL EVALUATION PROCESS: 1. The Mayor and each City Commissioner is requested to complete the evaluation form based on his/her assessment of the City Manager in ten major areas of responsibility that include a total of 32 specific performance measures. An "Overall Impression" rating and six (6) comment areas are also included. 2. The Mayor and each City Commissioner shall discuss the evaluation individually with the City Manager at a Performance Conference. Preliminary scores may be adjusted as a result of the discussion. There is a "Comments" section below each question for clarification purposes, if necessary. 3. A composite Ratings Summary Chart shall be prepared by the City Manager and provided to the City Commission. (The detailed rating sheets of the other Commission members will be provided when requested.) 4. The performance evaluation shall be reviewed at a Commission meeting at which point the City Commission shall consider an increase in the Manager's compensation. INSTRUCTIONS: Rating Scale: Each question is followed by a rating scale. Raters may circle the selected performance indicator (1, 2, 3, 4 or 5) or place an X' along with a numerical score on the rating scale line when you feel a rating falls between two whole numbers There are 32 listed performance indicators in the ten major performance categories on the pages that follow: 1 = Unsatisfactory: poor, needs substantial improvement = VERY DISSATISFIED 2 = Below expectations: needs improvement = MARGINAL 3 = Satisfactory: meeting an acceptable performance level = SATISFIED 4 = Meeting expectations: very good = MORE THAN SATISFIED 5 = Exceeding expectations: excellent = VERY SATISFIED Page 760 of 1019 CITY MANAGER'S TEN MAJOR AREAS OF RESPONSIBILITY I. Organizational Management 1. Leadership: Does the City Manager motivate others to maximum performance? Is the City Manager respected as demanding but fair? Is the City Manager providing the necessary assistance to the Board and leadership to the City's staff and volunteers? Does the City Manager get enthusiastic response to his/her new ideas and needed organizationa es? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 2. Supervision: Does the City Manager adequately supervise and direct the activities of the Department Heads and staff? Is the City Manager able to control the operational activities of the City through others? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 3. Job Organization: Does the City Manager delegate responsibility effectively? Does the City Manager use his/her time productively? Does the City Manager program activities in an orderly and systematic way? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 2 of 15 Page 761 of 1019 4. Staff Development: Does the City Manager appoint and train effective subordinates? Is the City Manager able to recruit and retain quality employees? Is the Manager committed to having City staff operate well as a team? Does (s)he effectively develop Department Heads and staff members? + + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: H. Fiscal/Business Management 5. Budget: Is the budget developed in a systematic and effective manner? Is the budget proposal from the Manager reasonable and appropriate? Is the annual budget presented in a timely manner and does it reflect a well-planned, realistic and accurate financial plan? Does the City Manager carry out the budget satisfactorily and control expenses within the levels set in the budget? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 6. Agendas: Does the Manager prepare comprehensive, relevant and complete agenda topics and reports for the City Commission? 1.0 2.0 3.0 4.0 nExpectations Unsatisfactory Below Satisfactory Meets Expectations Expectations COMMENTS: Page 3 of 15 Page 762 of 1019 7. Financial Reporting: Does the Manager provide periodic financial reports in a well- designed, informative and understandable format? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 8. Managing Multiple Priorities: Is the Manager capable of prioritizing and implementing multiple priorities while considering the most important goals, objectives and tasks facing the City? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations (Expectations COMMENTS: 9. Productivity: Can the Manager be depended on for sustained productive work? Does the Manager readily assume responsibility? Does the Manager meet time estimates within his/her control? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 4of15 Page 763 of 1019 III. Program Development and Follow-Through 10. Execution of Policy: Does the City Manager understand and comply with the overall policies, laws and philosophy of the City? Do his/her efforts lead towards successful accomplishment of goals? Does the City Manager measure results against goals and take corrective action? + + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 11. Program Development: Does the Manager translate policies and objectives into specific and effective programs? Does the Manager independently recognize problems, develop relative facts, formulate alternate solutions and decide on appropriate recommendations? 1.0 2.0 3.0 4.0 nExpectations Unsatisfactory Below Satisfactory Meets Expectations Expectations COMMENTS: 12. Imagination - Initiative: Does the City Manager show originality in approaching problems? Does the City Manager create effective solutions? Is the City Manager able to visualize the implications of various alternatives? 1.0 2.0 3.0 4.0 nExpectations Unsatisfactory Below Satisfactory Meets Expectations Expectations COMMENTS: Page 5 of 15 Page 764 of 1019 IV. Communication 13. Communication: Does the City Manager keep appropriate people informed? Does the City Manager present his/her thoughts in an orderly and understandable manner? Is the City Manager able to be persuasive? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 14. Reporting: Does the City Manager submit accurate and complete staff reports on schedule? Do the reports adequately convey information on the City? 1.0 2.0 3.0 4.0 nExpectations Unsatisfactory Below Satisfactory Meets Expectations Expectations COMMENTS: 15. Commission Communication: Does the Manager provide the Commission with adequate information to make decisions? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 6of15 Page 765 of 1019 16. Written Communication: How effective are the Manager's letters, memoranda and other forms of written information? + + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: V. Relationship with the Mayor/Commission 17.Response to Commission: Does the Manager respond in a positive way to suggestions and guidance from the Commission? Is the Manager attuned to the Commissions' attitudes, feelings and needs? 1.0 2.0 3.0 4.0 CExpectatio)ns Unsatisfactory Below Satisfactory Meets Expectations Expectations COMMENTS: VI. Long Range Planning 18. Strategic Planning: Does the Manager help develop effective goals, objectives, policies and procedures while providing an annual work plan that advises of present and future needs of the City? 1.0 2.0 3.0 4.0 nExpectations Unsatisfactory Below Satisfactory Meets Expectations Expectations COMMENTS: Page 7of15 Page 766 of 1019 19. Economic Development: Does the Manager demonstrate leadership and vision in promoting the economic development of the City while maintaining concerns for "quality of life"issues? 1.0 2.0 3.0 4.0 nExpectations Unsatisfactory Below Satisfactory Meets Expectations Expectations COMMENTS: 20.Multi-Year Approach: Is the City Manager helping the City Commission to address the City's future through multi-year planning and appropriate capital budgeting? + + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: ( VII. Relationship with Public/Public Relations 21. Media Relations: Is the Manager skillful in his dealings with the news media? Does the City Manager properly convey the policies and programs of the City? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations (!Expectations COMMENTS: Page 8of15 Page 767 of 1019 22. Community Reputation: What is the general attitude of the community to the Manager? Is the City Manager regarded as a person of high integrity and ability? Is his/her public credibility an asset or liability to the City? 1.0 2.0 3.0 4.0 nExpectations Unsatisfactory Below Satisfactory Meets Expectations Expectations COMMENTS: VIII. Intergovernmental Relations 23. Intergovernmental Relations: Does the Manager work effectively with federal, state, and other local government representatives? Is the relationship with other local government officials beneficial to the City? Is the City Manager able to facilitate cooperative efforts among various local agencies and the City? 1.0 2.0 3.0 4.0 nExpectations Unsatisfactory Below Satisfactory Meets Expectations Expectations COMMENTS: Page 9 of 15 Page 768 of 1019 IX. Professional/Personal Development 24. Objectivity: Is the City Manager unemotional and unbiased? Does the City Manager take a rational and impersonal viewpoint based on facts and qualified opinions? Is the City Manager able to divide his/her personal feelings from those which would most effectively convey the City's interest? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 25. Professional Reputation: How does the Manager stand among his/her colleagues? Does the City Manager deal effectively with other public managers? Is the City Manager respected by professional and staff representatives of other cities and counties? Does the City Manager attend and participate in seminars and conferences for professional development? + + + + tExpectations 1.0 2.0 3.0 4.0 .0 Unsatisfactory Below Satisfactory Meets eeds Expectations Expectations COMMENTS: 26. Stress Management: Is the Manager able to resolve problems under strain and unpleasant conditions? How well does the Manager tolerate conditions of uncertainty? Does the Manager respond well to stressful situations and adequately deal with the stress inherent to the position? 1.0 2.0 3.0 4.0 nExpectations Unsatisfactory Below Satisfactory Meets Expectations Expectations COMMENTS: Page 10 of 15 Page 769 of 1019 X. Personal Attributes 27. Leadership Style: Does the Manager display a leadership style that is firm, but flexible and adaptable, while responding to individuals or situations in an appropriate, positive manner? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 28. General Attitude: Is the City Manager enthusiastic? Cooperative? Willing to adapt? Does the City Manager have an enthusiastic attitude toward the City, both professionally and personally? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations (!Expectations COMMENTS: 29. Drive: Is the Manager energetic and willing to spend the time necessary to do a good job? Does the City Manager have good initiative and is the City Manager a self-starter? Does the City Manager have good mental and physical stamina? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 11 of 15 Page 770 of 1019 30. Judgment and Decisiveness: Is the City Manager able to reach quality decisions in a timely fashion? Are his/her decisions generally good? Does the City Manager exercise good judgment in making decisions and in his/her general conduct? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 31. Integrity: Does the City Manager properly avoid politics and partisanship? Does the Manager fulfill his/her responsibilities and duties in accordance with the ICMA Code of Ethics? Is the City Manager honest and forthright in his/her professional capacities? Does the City Manager have a reputation in the community for honesty and integrity? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 32. Self-Assurance: Is the Manager self-assured of his/her abilities? Is the City Manager able to be honest with himself/herself and take constructive criticism? Does the City Manager take responsibility for mistakes which are his? Is the City Manager confident e ake decisions and take actions as may be required without undue supe sion from e Commission? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations ectati s COMMENTS: Page 12 of 15 Page 771 of 1019 OVERALL PERFORMANCE IMPRESSION: 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: The City Manager is the Giancarlo Stanton of city managers. She has above average skills in every aspect of her job. Hopefully unlike Giancarlo, she is going to stay put for a very long time here in South Florida. Strengths: Based upon your overall evaluation of the City Manager, what areas would you list as his/her strong points as a manager? Improvements suggested: Based upon your evaluation, what areas would you suggest the City Manager work on to improve his/her skills and to be more effective in specific areas or situations? Commendations: Area(s) of performance calling for prais%ommendation. Page 13 of 15 Page 772 of 1019 Comment Areas 1. What are the manager's most significant accomplishments during the past year? • Town Square progression 2. What are the manager's strongest qualities? • Leadership and management skills 3. In what areas does the manager need to improve? Recommendations. • Keep doing what she's doing 4. Two things the manager does that you would like him/her to continue. S. Two things the manager does that you would like him/her to discontinue. 6. Two things the Manager does not do you would like him/her to start. Page 14 of 15 Page 773 of 1019 Performance Evaluation for the City Manager Signature Page Vice Mayor Justin Katz 12-13-2017 Evaluator's Signature Date Vice Mayor Justin Katz Evaluator's Printed Name Performance Conference Date: City Manager's Signature Date City Manager's Comments: Page 15 of 15 Page 774 of 1019 s "e • Performance Evaluation for the City Manager FOR: Lori LaVerriere DATE: 12/5/2017 NAME OF EVALUATOR: Commissioner ioe Casello ANNUAL EVALUATION PROCESS: 1. The Mayor and each City Commissioner is requested to complete the evaluation form based on his/her assessment of the City Manager in ten major areas of responsibility that include a total of 32 specific performance measures. An "Overall Impression" rating and six (6) comment areas are also included. 2. The Mayor and each City Commissioner shall discuss the evaluation individually with the City Manager at a Performance Conference. Preliminary scores may be adjusted as a result of the discussion. There is a "Comments" section below each question for clarification purposes, if necessary. 3. A composite Ratings Summary Chart shall be prepared by the City Manager and provided to the City Commission. (The detailed rating sheets of the other Commission members will be provided when requested.) 4. The performance evaluation shall be reviewed at a Commission meeting at which point the City Commission shall consider an increase in the Manager's compensation. INSTRUCTIONS: Rating Scale: Each question is followed by a rating scale. Raters may circle the selected performance indicator (1, 2, 3, 4 or 5) or place an X' along with a numerical score on the rating scale line when you feel a rating falls between two whole numbers There are 32 listed performance indicators in the ten major performance categories on the pages that follow: 1 = Unsatisfactory: poor, needs substantial improvement = VERY DISSATISFIED 2 = Below expectations: needs improvement = MARGINAL 3 = Satisfactory: meeting an acceptable performance level = SATISFIED 4 = Meeting expectations: very good = MORE THAN SATISFIED 5 = Exceeding expectations: excellent = VERY SATISFIED Page 775 of 1019 CITY MANAGER'S TEN MAJOR AREAS OF RESPONSIBILITY I. Organizational Management 1. Leadership: Does the City Manager motivate others to maximum performance? Is the City Manager respected as demanding but fair? Is the City Manager providing the necessary assistance to the Board and leadership to the City's staff and volunteers? Does the City Manager get enthusiastic response to his/her new ideas and needed organizational changes? + + + + +X 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 2. Supervision: Does the City Manager adequately supervise and direct the activities of the Department Heads and staff? Is the City Manager able to control the operational activities of the City through others? + + + + X4.75 + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 3. Job Organization: Does the City Manager delegate responsibility effectively? Does the City Manager use his/her time productively? Does the City Manager program activities in an orderly and systematic way? + + + + X4.75 + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 2 of 15 Page 776 of 1019 4. Staff Development: Does the City Manager appoint and train effective subordinates? Is the City Manager able to recruit and retain quality employees? Is the Manager committed to having City staff operate well as a team? Does (s)he effectively develop Department Heads and staff members? + + + + X+ 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: H. Fiscal/Business Management 5. Budget: Is the budget developed in a systematic and effective manner? Is the budget proposal from the Manager reasonable and appropriate? Is the annual budget presented in a timely manner and does it reflect a well-planned, realistic and accurate financial plan? Does the City Manager carry out the budget satisfactorily and control expenses within the levels set in the budget? + + + + X4.8 + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 6. Agendas: Does the Manager prepare comprehensive, relevant and complete agenda topics and reports for the City Commission? + + + + X+ 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 3 of 15 Page 777 of 1019 7. Financial Reporting: Does the Manager provide periodic financial reports in a well- designed, informative and understandable format? + +X4.25 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 8. Managing Multiple Priorities: Is the Manager capable of prioritizing and implementing multiple priorities while considering the most important goals, objectives and tasks facing the City? + + + + X4.9 + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 9. Productivity: Can the Manager be depended on for sustained productive work? Does the Manager readily assume responsibility? Does the Manager meet time estimates within his/her control? + + + + X4.75 + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 4of15 Page 778 of 1019 III. Program Development and Follow-Through 10. Execution of Policy: Does the City Manager understand and comply with the overall policies, laws and philosophy of the City? Do his/her efforts lead towards successful accomplishment of goals? Does the City Manager measure results against goals and take corrective action? + + + + X4.8 + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 11. Program Development: Does the Manager translate policies and objectives into specific and effective programs? Does the Manager independently recognize problems, develop relative facts, formulate alternate solutions and decide on appropriate recommendations? + + + + X4.5 + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 12. Imagination - Initiative: Does the City Manager show originality in approaching problems? Does the City Manager create effective solutions? Is the City Manager able to visualize the implications of various alternatives? + + + + X+ 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 5 of 15 Page 779 of 1019 IV. Communication 13. Communication: Does the City Manager keep appropriate people informed? Does the City Manager present his/her thoughts in an orderly and understandable manner? Is the City Manager able to be persuasive? + + + + X+ 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 14. Reporting: Does the City Manager submit accurate and complete staff reports on schedule? Do the reports adequately convey information on the City? + + + +X + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 15. Commission Communication: Does the Manager provide the Commission with adequate information to make decisions? + + + + X+ 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 6of15 Page 780 of 1019 16. Written Communication: How effective are the Manager's letters, memoranda and other forms of written information? + + + X+ + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: V. Relationship with the Mayor/Commission 17. Response to Commission: Does the Manager respond in a positive way to suggestions and guidance from the Commission? Is the Manager attuned to the Commissions' attitudes, feelings and needs? + + + + X4.9+ 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: VI. Long Range Planning 18. Strategic Planning: Does the Manager help develop effective goals, objectives, policies and procedures while providing an annual work plan that advises of present and future needs of the City? + + + + X4.8 + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 7of15 Page 781 of 1019 19. Economic Development: Does the Manager demonstrate leadership and vision in promoting the economic development of the City while maintaining concerns for "quality of life"issues? + + + +X + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 20. Multi-Year Approach: Is the City Manager helping the City Commission to address the City's future through multi-year planning and appropriate capital budgeting? + + + + X4.8 + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: VII. Relationship with Public/Public Relations 21. Media Relations: Is the Manager skillful in his dealings with the news media? Does the City Manager properly convey the policies and programs of the City? + + + +X + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 8of15 Page 782 of 1019 22. Community Reputation: What is the general attitude of the community to the Manager? Is the City Manager regarded as a person of high integrity and ability? Is his/her public credibility an asset or liability to the City? + + + + X+ 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Well respected in the community VIII. Intergovernmental Relations 23. Intergovernmental Relations: Does the Manager work effectively with federal, state, and other local government representatives? Is the relationship with other local government officials beneficial to the City? Is the City Manager able to facilitate cooperative efforts among various local agencies and the City? + + + X+ + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 9 of 15 Page 783 of 1019 IX. Professional/Personal Development 24. Objectivity: Is the City Manager unemotional and unbiased? Does the City Manager take a rational and impersonal viewpoint based on facts and qualified opinions? Is the City Manager able to divide his/her personal feelings from those which would most effectively convey the City's interest? + + + +X + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 25. Professional Reputation: How does the Manager stand among his/her colleagues? Does the City Manager deal effectively with other public managers? Is the City Manager respected by professional and staff representatives of other cities and counties? Does the City Manager attend and participate in seminars and conferences for professional development? + + + + X+ 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Impeccable Professional reputation among her colleagues. 26. Stress Management: Is the Manager able to resolve problems under strain and unpleasant conditions? How well does the Manager tolerate conditions of uncertainty? Does the Manager respond well to stressful situations and adequately deal with the stress inherent to the position? + + + + X4.5 + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations Page 10 of 15 Page 784 of 1019 COMMENTS: X. Personal Attributes 27. Leadership Style: Does the Manager display a leadership style that is firm, but flexible and adaptable, while responding to individuals or situations in an appropriate, positive manner? + + + + X4.75 + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 28. General Attitude: Is the City Manager enthusiastic? Cooperative? Willing to adapt? Does the City Manager have an enthusiastic attitude toward the City, both professionally and personally? + + + + X+ 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 29. Drive: Is the Manager energetic and willing to spend the time necessary to do a good job? Does the City Manager have good initiative and is the City Manager a self-starter? Does the City Manager have good mental and physical stamina? + + + + X4.75 + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations Page 11 of 15 Page 785 of 1019 30. Judgment and Decisiveness: Is the City Manager able to reach quality decisions in a timely fashion? Are his/her decisions generally good? Does the City Manager exercise good judgment in making decisions and in his/her general conduct? + + + + X4.8 + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 31. Integrity: Does the City Manager properly avoid politics and partisanship? Does the Manager fulfill his/her responsibilities and duties in accordance with the ICMA Code of Ethics? Is the City Manager honest and forthright in his/her professional capacities? Does the City Manager have a reputation in the community for honesty and integrity? + + + + X+ 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 32. Self-Assurance: Is the Manager self-assured of his/her abilities? Is the City Manager able to be honest with himself/herself and take constructive criticism? Does the City Manager take responsibility for mistakes which are his? Is the City Manager confident enough to make decisions and take actions as may be required without undue supervision from the Commission? + + + + X+ 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations Page 12 of 15 Page 786 of 1019 COMMENTS: OVERALL PERFORMANCE IMPRESSION: + + + + X+ 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Strengths: Based upon your overall evaluation of the City Manager, what areas would you list as his/her strong points as a manager? The City Manager communicates, listens and is innovative. She is proactive and a problem solver that puts complete trust in her staff members. Improvements suggested: Based upon your evaluation, what areas would you suggest the City Manager work on to improve his/her skills and to be more effective in specific areas or situations? Not much to improve on Commendations: Area(s) of performance calling for prais%ommendation. Her ability to see the issue from all sides in making informed managerial decisions. Page 13 of 15 Page 787 of 1019 Comment Areas 1. What are the manager's most significant accomplishments during the past year? 2. What are the manager's strongest qualities? Communications and vision. 3. In what areas does the manager need to improve? Recommendations. 4. Two things the manager does that you would like him/her to continue. S. Two things the manager does that you would like him/her to discontinue. 6. Two things the Manager does not do you would like him/her to start. Page 14 of 15 Page 788 of 1019 Performance Evaluation for the City Manager Signature Page 12/5/2017 Evaluator's Signature Date Commissioner Joe Casello Evaluator's Printed Name Performance Conference Date: City Manager's Signature Date City Manager's Comments: Page 15 of 15 Page 789 of 1019 0 Performance Evaluation for the City Manager FOR: Lpri LaVerriere DATE. NAME OF EVALUATOR: ANNUAL EVALUATION PROCESS: 1. The Mayor and each City Commissioner is requested to complete the evaluation form based on his/her assessment of the City Manager in ten major areas of responsibility that include a total of 32 specific performance measures. An "Overall Impression" rating and six (6) comment areas are also included. 2. The Mayor and each City Commissioner shall discuss the evaluation individually with the City Manager at a Performance Conference. Preliminary scores may be adjusted as a result of the discussion. There is a "Comments" section to each question for clarification purposes, if necessary. 3. A composite Ratings Summary Chart shall be prepared by the City Manager and provided to the City Commission. (The detailed rating sheets of the other Commission members will be provided when requested.) 4. The performance evaluation shall be reviewed at a Commission meeting at which point the City Commission shall consider an increase in the Manager's compensation. INSTRUCTIONS: adag Scale.- Each question is followed by a rating scale. Raters may circle the selected performance indicator (1, 2, 3, 4 or 5) or place an 'W" along with a numerical score on the rating scale line when you feel a rating falls between two whole numbers. There are 32 listed performance indicators in the ten major performance categories on the pages thatfollow: 1 := Unsatisfactory: poor, needs substantial improvement =VERY DISSATISFIED 2 = Below expectations: needs improvement = MARGINAL 3 = Satisfactory: meeting an acceptable performance level = SATISFIED 4 = Meeting expectations: very good = MORE THAN SATISFIED 5 = Exceeding expectations: excellent= VERY SATISFIED Page 790 of 1019 CITY MANAGEWS TEN MAJOR AREAS OF RESPONSIBILITY 1. Organizational Management 1. Leadership: Does the City Manager motivate others to maximum performance? Is the City Manager respected as demanding but fair? Is the City Manager providing the necessary assistance to the Board and leadership to the City's staff and volunteers? Does the City Manager get enthusiastic response to his/her new ideas and needed organizational changes? + + + + + 1.0 2.0 3.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS. 2. Supervision: Does the City Manager adequately supervise and direct the activities of the Department Heads and staff? Is the City Manager able to control the operational activities of the City through others? + + + + + 1.0 2.0 3.0—7- 4® 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expect,Rtions Expectations Expectations COMMENTS: 3. Job Organization: Does the City Manager delegate responsibility effectively.? Does the City Manager use his/her time productively? Does the City Manager program activities in an orderly and systematic way? + + + 1.0 2.0 3.0 4O 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expec tions Expectations CO ME"S: ------------ -------------------------- Page 2 of 15 Page 791 of 1019 4. Staff Development: Does the City Manager appoint and train effective subordinates? Is the City Manager able to recruit and retain quality employees? Is the Manager committed to having City staff operate well as a team? Does (s)he effectively develop Department Heads and staff members? 1.0 2.0 3.0 4.0,E 5.0 Unsatisfactory Below Satisfactory -M`_eets Exceeds Exp Cations Expectations Expectations COMMENTS: ---------------- ------------- H. Fiscal/Business Management S. Budget: is the budget developed in a systematic and effective manner? Is the budget proposal from the Manager reasonable and appropriate? Is the annual budget presented in a timely manner and does it reflect a well-planned, realistic and accurate financial plan? Does the City Manager carry out the budget satisfactorily and control expenses within the levels set in the budget? .......... + + + + + 1.0 2.0 3.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 6. Agendas: Does the Manager prepare comprehensive, relevant and complete agenda topics and reports for the City Commission? e 1® 2.0 3.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations CO MENTS: Page 3 of 15 Page 792 of 1019 7. Financial : Does the Manager provide periodic flnancial reports in a well- designed, ell- esi e ,informative and understandable format? + + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Managing l ' l Priorities: Is the Manager capable of prioritizing and implementing multiple priorities while considering the most important goals, objectives and tasks facing the City? 1.0 2.0 3.0 4.0 5.'0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS- 9. Productivity: Can the Manager be depended on for sustained productive work? Does the Manager readily assume responsibility? Does the Manager meet time estimates within his/her control? + + + �; + + 1.0 2.0 3.0 .Unsatisfactory Below Satisfactory °' Bets Exceeds Expectations Expectations Expectations Page 4 of 1 Page 793 of 1019 III. Program Development and Follow-Through 10. Execution of Policy. Does the City Manager understand and comply with the overall policies, laws and philosophy of the City? Do his/her efforts lead towards successful accomplishment of goals? Does the City Manager measure results against goals and take corrective action? 1.0 2.0 3® Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS:- .............................................................. .......................... —------------------------- 11. Program Development: Does the Manager translate policies and objectives into specific and effective programs?Does the Manager independently recognize problems, develop relative facts,formulate alternate solutions and decide on appropriate recommendations? ee 1.0 2.0 3.0 4.0 5.0 ' t __' Unsatisfactory Below Satisfactory ts Exceeds COMMENTS: Expectations Expectations Expectations AL� 12. Imagination - Initiative: Does the City Manager show originality in approaching problems? Does the City Manager create effective solutions? Is the City Manager able to visualize the implications of various alternatives? ------------------- + + + + 1.0 2.0 . 4.t}4. 5.0 Unsatisfactory Below Satisfactory '-Ze'ts Exceeds Expectations Expectations Expectations COMMENTS:j Page 5 of 15 Page 794 of 1019 IV. Communication 13. Communication: Does the City Manager keep appropriate people informed? Does the City Manager present his/her thoughts in an orderly and understandable manner? Is the City Manager able to be persuasive? 1® 2.0 3.0 .0, Below Satisfactory I —t's Unsatisfactory e e� Exceeds Expectations Expectations Expectations COMMENTS: 14. Reporting: Does the City Manager submit accurate and complete staff reports on schedule?Do the reports adequately convey information on the City? 1.0 2.0 3.0 05.o Unsatisfactory Below Satisfactory �4�a Exceeds Expectations Expectations Expectations COMMENTS: ................................................. 15. Commission Communication: Does the Manager provide the Commission with adequate information to make decisions? 1.0 2.0 3.0 4.0 75.0 Unsatisfactory Below Satisfactory eets Exceeds Expectations Expectations Expectations COMMENTS: Page 6 of 15 Page 795 of 1019 16. Written Communication- How effective are the Manager's letters, memoranda and other forms of written information? + ------------------ + + + . .............................. 1.0 2.0 3.0 77' 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: ----------- V. Relationship with the Mayor/Commission 17. Response to Commission: Does the Manager respond in a positive way to suggestions and guidance from the Commission? Is the Manager attuned to the Commissions' attitudes, feelings and needs? + + + + + 1.0 2.0 3.0 Unsatisfactory Below Satisfactory -*e—e!t'sExceeds Expectations Expectations Expectations COMMENTS: VI. Long Range Planning 18. Strategic Planning: Does the Manager help develop effective goals, objectives, policies and procedures while providing an annual work plan that advises of present and future needs of the City? L� - - + + 1® 2.0 3.0 Unsatisfactory Below Satkfiac�tory Meets Exceeds Expectations Expectations Expectations COMMENTS: ......................................... ...----............... ................. Page 7 of 15 Page 796 of 1019 19. Economic Development: Does the Manager demonstrate leadership and vision in promoting the economic development of the City while maintaining concerns for "quality of life"issues? 1.0 ZO 3.0 5.0 Unsatisfactory Below Satisfactory I Bets Exceeds Expectations Expectations Expectations COMMENTS: 20. Multi-Year Approach: Is the City Manager helping the City Commission to address the City's future through multi-year planning and appropriate capital budgeting? + + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below S a thi sfac"t o ry Meets Exceeds Expectations Expectations Expectations COMMENTS: VIL Relationship with Public/Pubilc Relations 21. Media Relations: Is the Manager skillful in his dealings with the news media? Does the City Manager properly convey the policies and programs of the City? + + + + 1.0 2.0 3.0 4.0 / 5.0 Unsatisfactory Below Satisfactory Bets Exceeds Expectations Expectations Expectations COMMENTS- Page 8 of 15 Page 797 of 1019 22. Community Reputation: What is the general attitude of the community to the Manager? Is the City Manager regarded as a person of high integrity and ability? Is his/her public credibility an asset or liability to the City? 1. . 3. 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations ExpectationsExgpet CO MENTS: ... ........ ............ VIII. Intergovernmental Relations 23. Intergovernmental Relations: Does the Manager work effectively with federal, state, and other local government representatives? Is the relationship with other local government officials beneficial to the City? Is the City Manager able to facilitate cooperative efforts among various local agencies and the City? 1® 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory \'Meets-, Exceeds Expectations Expectations Expectations COMMENTS: Page 9 of 15 Page 798 of 1019 IX. Professional/Personal Development 24. Objectivity: Is the City Manager unemotional and unbiased? Does the City Manager take a rational and impersonal viewpoint based on facts and qualified opinions? Is the City Manager able to divide his/her personal feelings from those which would most effectively convey the City's interest? + + + + + 1.0 2.0 3.0 74.0 0 T. -�11775. Unsatisfactory Below Satisfactory V—sets Exceeds Expectations Expectations Expectations COMMENTS: ............................ .......................... 25. Professional Reputation: How does the Manager stand among his/her colleagues? Does the City Manager deal effectively with other public managers? Is the City Manager respected by professional and staff representatives of other cities and counties? Does the City Manager attend and participate in seminars and conferences for professional development? + + + + 1® 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory ets Exceeds Expectations Expectations Expectations COMMENTS: 26. Stress Management: Is the Manager able to resolve problems under strain and unpleasant conditions? How well does the Manager tolerate conditions of uncertainty? Does the Manager respond well to stressful situations and adequately deal with the stress inherent to the position? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory ctmpeti, Exceeds Expectations Expectations Expectations COMMENTS.— Page 10 of 15 Page 799 of 1019 X. Personal Attributes 27. Leadership Style: Does the Manager display a leadership style that is firm, but flexible and adaptable, while responding to individuals or situations in an appropriate, positive manner? 1.0 2.0 Unsatisfactory Below Satisfactory nl4ekitsExceeds Expectations Expectations Expectations COMMENTS: 28. General Attitude: Is the City Manager enthusiastic? Cooperative? Willing to adapt? Does the City Manager have an enthusiastic attitude toward the City, both professionally and personally? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory C._.5weltsExceeds Expectations Expectations Expectations COMMENTS: 29. Drive: Is the Manager energetic and willing to spend the time necessary to do a good job?Does the City Manager have good initiative and is the City Manager a self-starter?Does the City Manager have good mental and physical stamina? 1® 2.0 3.0 Unsatisfactory Below Satisfactory §a Meets' Exceeds Expectations Expectations Expectations COMMENTS:- ---------------------- ........................................... .......... Page 11 of 15 Page 800 of 1019 3 . judgmenta ci i ess: Is the City Manager able to reach quality decisions in a timely fashion? Are his/her decisions generally good? Does the City Manager exercise good judgment in making decisions and in his/her general conduct? 1.0 2.0 3.0 4.0 .0 Unsatisfactory Below Satisfactory ets Exceeds Expectations Expectations Expectations 31. Integrity: Does the City Manager properly avoid politics and partisanship? Does the Manager fulfill his/her responsibilities and duties in accordance with the ICMA Code of Ethics? Is the City Manager honest and forthright in his/her professional capacities? Does the City Manager have a reputation in the community for honesty and integrity? + 1.0 2.0 10 Unsatisfactory Below Satisfactory � eks Exceeds Expectations Expectations Expectations 3 . Self-Assurance: Is the Manager self-assured of his/her abilities? Is the City Manager able to be honest with himself/herself and take constructive criticism? Does the City Manager take responsibility for mistakes which are his? Is the City Manager confident enough to make decisions and take actions as may be required without undue supervision from the Commission? 1.0 2.0 3.0 4® Unsatisfactory Below Satisfactory s Exceeds Expectations Expectations Expectations COMMENTS: Page 12 of 15 Page 801 of 1019 IV4jJ OVERALL PERFORMANCE IMPRESSION: ---------------------Z---- 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations COMMENTS:: Strengths: Based upon your overall evaluation of the City Manager, what areas would you list as his/her strong points as a manager? Improvements suggested: Based upon your evaluation, what areas would you suggest the City Manager work on to improve his/her skills and to be more effective in specific areas or situations? Commendations: Area(s) of erformance callingforpraiselcommendation. Page 13 of 15 Page 802 of 1019 Comment Areas 1. at ret manager's most significant accomplishments during the as year? ® What are the manager's strongest qualities? 3. In what areas does the manager need to improve? Recommendations. 4. Two things the manager does that you would like him/her to continue. 5. Two things the manager does that you would like him/her to discontinue. 6. Two things the Manager does not do you would like him/her to start. Page 14 of 15 Page 803 of 1019 Performance Evaluation for the City Manager Signature Page Ix Evaluator's a T� WEvaAluator"s Pdrint4eNLameL'-��� PerformanceC Signature _._._._._._._._._._.__ City Manager's City Manager's Comm ents: ---------------------- Page 15 of 15 Page 804 of 1019 0 Performance Evaluation for the City Manager FOR: L2ri LaVerriere DATE: J-2r( NAME OF EVALUATOR: ftn'Aty� L Z7��z� ANNUAL EVALUATION PROCESS: 1. The Mayor and each City Commissioner is requested to complete the evaluation for based on his/her assessment of the City Manager in ten major areas of responsibility that include a total of 32 specific performance measures. An "Overall Impression" rating and six (6) comment areas are also included. 2. The Mayor and each City Commissioner shall discuss the evaluation individually with the City Manager at a Performance Conference. Preliminary scores may be adjusted as a result of the discussion. There is a "Comments" section below each question for clarification purposes, if necessary. 3. A composite Ratings Summary Chart shall be prepared by the City Manager and provided to the City Commission. (The detailed rating sheets of the other Commission members will be provided when requested.) 4. The performance evaluation shall be reviewed at a Commission meeting at which point the City Commission shall consider an increase in the Manager's compensation. INSTRUCTIONS.- Raliga Scale: Each question isfollowed by a rating scale. Raters may circle the selected performance indicator (1, 2, 3, 4 or 5) or place an "X" along with a numerical score on the rating scale line when you feel a rating falls between two whole numbers. There are 32 listed performance indicators in the ten major performance categories on the pages that follow: 1 = Unsatisfactory: poor, needs substantial improvement=VERY DISSATISFIED 2 = Below expectations: needs improvement = MARGINAL 3 = Satisfactory: meeting an acceptable performance level = SATISFIED 4 = Meeting expectations: very good = MORE THAN SATISFIED 5 = Exceeding expectations: excellent = VERY SATISFIED Page 805 of 1019 CITY MANAGEIVS TEN MAJOR AREAS OF RESPONSIBILITY I. Organizational Management 1. Leadership: Does the City Manager motivate others to maximum performance? Is the City Manager respected as demanding but fair? Is the City Manager providing the necessary assistance to the Board and leadership to the City's staff and volunteers? Does the City Manager get enthusiastic response to his/her new ideas and needed organizational changes? + + + + + 5.0 1.0 2.0 3.0 4.0 ' s d) Unsatisfactory Below Satisfactory Meets le Expectations Expectations Expectations 2. Supervision: Does the City Manager adequately supervise and direct the activities of the Department Heads and staff? Is the City Manager able to control the operational activities of the City through others? 1.0ZO 10 5.0 .0 Unsatisfactory Below Satisfactory Q-M�eets Exceeds Expectations Expectations Expectations COMMENTS: 3. Job Organization: Does the City Manager delegate responsibility effectively.? Does the City Manager use his/her time productively? Does the City Manager program activities in an orderly and systematic way? + + + + 1.0 ZO 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 2 of 15 Page 806 of 1019 4. Staff Development: Does the City Manager appoint and train effective subordinates? Is the City Manager able to recruit and retain quality employees? Is the Manager committed to having City staff operate well as a team?Does (s)he effectively develop Department Heads and staff members? 0 Meets 5.)s 1.0 2.0 10 4.O 5.0 Unsatisfactory Below Satisfactory M eets Expectations Expectations Expectations COMMENTS: H. Fiscal/Business Management S. Budget: Is the budget developed in a systematic and effective manner? Is the budget proposal from the Manager reasonable and appropriate? Is the annual budget presented in a timely manner and does it reflect a well-planned, realistic and accurate financial plan? Does the City Manager carry out the budget satisfactorily and control expenses within the levels set in the budget? + + + - ------- + 1.0 2® �3.0 4.0 5.0;7 Unsatisfactory Below Satisfactory IS Exceeds Expectations Expectations Expectations COMMENTS- 6. Agendas: Does the Manager prepare comprehensive, relevant and complete agenda topics and reports for the City Commission? + + + + + 1.0 2.0 3.0 5.0 Unsatisfactory Below Satisfactory s Exceeds Expectations Expectations Expectations COMM ............................... Page 3 of 15 Page 807 of 1019 7. Financial Reporting: Does the Manager provide periodic financial reports in a well- designed,informative and understandable format? + + + + 1.0 2.0 3® Unsatisfactory Below Satisfactory Exceeds Expectations Expectations Expectations COMMENTS: 8. Managing Multiple Priorities: Is the Manager capable of prioritizing and implementing multiple priorities while considering the most important goals, objectives and tasks facing the City? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets ds Expectations Expectations Expectations COMMENTS: 9. Productivity: Can the Manager be depended on for sustained productive work? Does the Manager readily assume responsibility? Does the Manager meet time estimates within his/her control? + + + + -7 1 1.0 2.0 3.0 .0 Unsatisfactory Unsatisfactory Below Satisfactory �- is Exceeds Expectations Expectations Expectations COMMENTS: ........................................................................................................................ Page 4 of 15 Page 808 of 1019 III. Program Development and Follow-Through 10. Execution of Policy: Does the City Manager understand and comply with the overall policies, laws and philosophy of the City? Do his/her efforts lead towards successful accomplishment of goals? Does the City Manager measure results against goals and take corrective action? + + + 0 7-5cees 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Expectations Expectations Expectations COMMENTS: .................—1-—-------------_------------........... ................................................... 11. Program Development: Does the Manager translate policies and objectives into specific and effective programs?Does the Manager independently recognize problems,develop relative facts,formulate alternate solutions and decide on appropriate recommendations? L� + + + 1.0 2.0 3.0 4.t1 5.0 Unsatisfactory Below Satisfactory Exceeds Expectations Expectations Expectations COMMENTS: 12. Imagination - Initiative: Does the City Manager show originality in approaching problems? Does the City Manager create effective solutions? Is the City Manager able to visualize the implications of various alternatives? i� + + + + 1.0 2.0 3.0 4.0 .0 Unsatisfactory Unsatisfactory Below Satisfactory Meets 7::�ds Expectations Expectations Expectations COMMENTS: ------------- ---------------------------------------------------------- Page 5 oft Page 809 of 1019 IV. Communication 13. Communication: Does the City Manager keep appropriate people informed? Does the City Manager present his/her thoughts in an orderly and understandable manner? Is the City Manager able to be persuasive? 1.0 ZO 10 4.0 5.o Unsatisfactory Below Satisfactory Exceeds Expectations Expectations Expectations COMMENTS; 14. Reporting: Does the City Manager submit accurate and complete staff reports on schedule?Do the reports adequately convey information on the City? 1.0 2.0 3.0 Unsatisfactory Below Satisfactory Meets '18 e Vds Expectations Expectations Expectations COMMENTS. 15. Commission Communication: Does the Manager provide the Commission with adequate information to make decisions? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below SatisfactoryMee Exceeds Expectations Ex=tations Expectations COMMENTS. ........... Page 6 of 15 Page 810 of 1019 16. Written Communication: How effective are the Manager's letters, memoranda and other forms of written information? + -------------- -- ----------------- 1.0 2.0 3.0 Unsatisfactory Below Satisfactory a Exceeds Expectations Expectations Expectations COMMENTS: V. Relationship with the Mayor/Commission 17. Response to Commission: Does the Manager respond in a positive way to suggestions and guidance from the Commission? Is the Manager attuned to the Commissions' attitudes, feelings and needs? ............................................... ts- 0 1.0 2.0 3.0 4.0 0 Unsatisfactory Below Satisfactory Meets )s Expectations Expectations Expectations COMMENTS: ............................... VI. Long Range Planning 18. Strategic Planning: Does the Manager help develop effective goals, objectives, policies and procedures while providing an annual work plan that advises of present and future needs of the City? 1.0 2.0 3.0 4.0L.1:5.0 Unsatisfactory Below Satisfactory Meets It6)s Expectations Expectations Expectations COMMEN,rs: Page 7o 15 Page 811 of 1019 19. Economic Development: Does the Manager demonstrate leadership and vision in promoting the economic development of the City while maintaining concerns for "quality of life"issues? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Expectations Expectations Expectations COMMENTS: 20. Multi-Year Approach: Is the City Manager helping the City Commission to address the City's future through multi-year planning and appropriate capital budgeting? + + + 77_� + 1.0 2.0 3.04.0 5.0 .0 Unsatisfactory Below Satisfactory ('* ets Exceeds Expectations Expectations Expectations COMMENTS:-........ ................................ ............................................... VIL Relationship with Public/Public Relations 21. Media Relations: Is the Manager skillful in his dealings with the news media? Does the City Manager properly convey the policies and programs of the City? 1.0 2.0 3.04.0 5.0 e Unsatisfactory Below Satisfactory Z7 Exceeds Expectations Expectations Expectations COMMENTS- Page 8 of 15 Page 812 of 1019 22. Community Reputation: What is the general attitude of the community to the Manager? Is the City Manager regarded as a person of high integrity and ability? Is his/her public credibility an asset or liability to the City? 1.0 2.0 10 4.0 5.0)s Unsatisfactory Below Satisfactory Meets E Expectations Expectations Expectations COMMENTS: VIII. Intergovernmental Relations 23. Intergovernmental Relations; Does the Manager work effectively with federal, state, and other local government representatives? Is the relationship with other local government officials beneficial to the City? Is the City Manager able to facilitate cooperative efforts among various local agencies and the City? 1.0 2.0 3.0 0 5.0 Unsatisfactory Below Satisfactorye Exceeds Expectations gtions Expectations COMMENTS- -------------------------------------------------- Page 9 of 15 Page 813 of 1019 IX. Professional/Personal Development 24. Objectivity: Is the City Manager unemotional and unbiased? Does the City Manager take a rational and impersonal viewpoint based on facts and qualified opinions? Is the City Manager able to divide his/her personal feelings from those which would most effectively convey the City's interest? + ----------------------------------------------- + 1.0 2.0 3.0 4.0 5.o Unsatisfactory Below Satisfactory4:Mee Exceeds) Expectations Expectations Expectations COMMENTS:- 25. Professional Reputation: How does the Manager stand among his/her colleagues? Does the City Manager deal effectively with other public managers? Is the City Manager respected by professional and staff representatives of other cities and counties? Does the City Manager attend and participate in seminars and conferences for professional development? + + + + Z + , 1.0 2.0 3.0 Unsatisfactory Below Satisfactory Meets Z) Expectations Expectations Expectations COMMENTS: .................................................................. ............................................................ 26. Stress Management: Is the Manager able to resolve problems under strain and unpleasant conditions? How well does the Manager tolerate conditions of uncertainty.? Does the Manager respond well to stressful situations and adequately deal with the stress inherent to the position? r 1.0 2.0 3.0 Unsatisfactory Below Satisfactory Mee Exceeds Expectations Expectations Expectations COMMENTS: Page 10 of 15 Page 814 of 1019 X. Personal Attributes 27. Leadership Style: Does the Manager display a leadership style that is firm, but flexible and adaptable, while responding to individuals or situations in an appropriate, positive manner? + + + + 1.0 2.0 3.0 4.0 1 5.0 Unsatisfactory Below Satisfactory Meets \,Exceds Expectations Expectations Expectations COMMENTS: 28. General Attitude: Is the City Manager enthusiastic? Cooperative? Willing to adapt? Does the City Manager have an enthusiastic attitude toward the City, both professionally and personally? 1.0 2.0 3.0 4.0 5�0 Unsatisfactory Below Satisfactory Meets 7.xce Expectations Expectations Expectations COMMENTS: .......... 29. Drive: Is the Manager energetic and willing to spend the time necessary to do a good job?Does the City Manager have good initiative and is the City Manager a self-starter? Does the City Manager have good mental and physical stamina? 5.0 —t ds 1.0 2.0 3.0 4.0 so Unsatisfactory Below Satisfactory Meets Expectations Expectations Expectations COMMENTS: -------------------------------------------------------------------------------------------------------------- Page 11 of 15 Page 815 of 1019 30. Judgment and Decisiveness: is the City Manager able to reach quality decisions in a timely fashion? Are his/her decisions generally good? Does the City Manager exercise good judgment in making decisions and in his/her general conduct? + + + a + 1.0 ZO 3.0 �M4.0 5.0 Unsatisfactory Below Satisfactory ee q 7ceeds Expectations Expectations Expectations COMMENTS: ................................................... .............................. 31. Integrity: Does the City Manager properly avoid politics and partisanship? Does the Manager fulfill his/her responsibilities and duties in accordance with the ICMA Code of Ethics? Is the City Manager honest and forthright in his/her professional capacities? Does the City Manager have a reputation in the community for honesty and integrity? 1�1- � ------------------------------------ + + + .0 1.0 2.0 3.0 Unsatisfactory Below Satisfactory Meets 7e Expectations Expectations Expectations COMMENTS: 32. Self-Assurance: Is the Manager self-assured of his/her abilities? Is the City Manager able to be honest with himself/herself and take constructive criticism? Does the City Manager take responsibility for mistakes which are his? Is the City Manager confident enough to make decisions and take actions as may be required without undue supervision from the Commission? 1.0 2.0 3.0 4.0 .0 Unsatisfactory Below Satisfactory Meets E c s Expectations Expectations Expectations COMMENTS: Page 12 of 15 Page 816 of 1019 OVERALL PERFORMANCE IMPRESSION: + + + ...... + 1.0 2.0 Unsatisfactory Below Satisfactory Meetsi 7717 Exceeds Expectations Expectations Expectations COMMENTS:— ---------------------------------------- Strengths: Based upon your overall evaluation of the City Manager, what areas would you list as his/her strong points as a manager? 7 A-(, Improvements suggested; Based upon your evaluation, what areas would yon suggest the City Manager work on to improve his/her skills and to be more effective in specific areas or situations? ucm now -)0 +t,,L Z�v yvve �4, 64_CV aR d6ze,61" 4/1XT Sol CA69e n eato"Id-s: is ,7',7;gfolplle, Area(s)of performan e cal in P conend AA Lv� 4aL,3 f L a"i 441� UPS kef QkeC(Ak Page 13 of 15 Page 817 of 1019 Comment Areas 1. What.are the manager's most significant accomplish ients during the past ye r'? Pei" ar . What are themanager's strangest clnalitie G,,A 0 ,Xec,4C W �Ok( 6?JPK�&yl- YDS 3, In what areas does the manager need to improve? Recommendations. cL&JW1,1%e ILI 1 cz4v%&W ts:;: ca, ask , 4. Two things the manager does that you would like him/her to continue. l i : Po 10 C r r ! 5. Two things the manager dog that you would like him/her to discontinue. naj Ar, Aaa--IAV�J . Two things the Manager does not do you would like him/her to start. V 116 ' l Pae 14 of 1 Page 818 of 1019 Performance Evaluation for the City Manager Signature Page Evaluatoes SignabDate Evaluator's Printed Name Manager'sPerformance Conference Date: City i Dates City is Comments; ---------------------------------------------------- Page 15 of 1 Page 819 of 1019 13.A. LEGAL 12/19/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/19/2017 REQUESTED ACTION BY COMMISSION: PROPOSED ORDINANCE NO. 17-038 - FIRST READING -Approve Front Porch Setbacks (CDRV 17-008) -Amending the LAND DEVELOPMENT REGULATIONS, Chapter 3. Zoning, Article 5. Supplemental Regulations, Section 3.13, to increase the magnitude of encroachment of front porches into the building setbacks. EXPLANATION OF REQUEST: The City's Supplemental Zoning Regulations include provisions for the encroachment of certain building elements into building setbacks such as awnings, patios, and steps. In applying these standards to a front porch, an uncovered porch less than one foot in height is only subject to a setback of two feet from the property line (a 2-foot setback). However, a porch roof can only encroach into the setback of the principal structure by 3 feet (equivalent to a 22-foot setback). Staff proposes that the Zoning Regulations be amended to allow encroachment of a porch roof and support posts by 10 feet, in lieu of the current standard of a three- (3)foot encroachment. Staff also proposes a minimum setback(both front and rear) for porch roofs and support posts of 15 feet, to address the circumstance whereby the front setback of the principal structure is less than the minimum setback of 25 feet. A summary of the proposed amendment is as follows: • Unenclosed porches (roof&supports posts) may extend into the front building setback by 10 feet; • The front setback for the porch roof and support posts would not be less than 15 feet; and • Porch steps may encroach an additional 4 feet into the front setback. Although staff has previously contemplated the benefit of allowing greater setback flexibility for covered front porches, to promote the appearance and livability factors associated with the New Urbanism movement, this topic has been recently prompted by a dilemma reported within a Leisureville community. Staff understands that many homes were built with a standard-sized patio that cannot be roofed with perimeter support posts due to the dimension of the slab and minimum front setback. In some instances the support posts have been recessed to meet the building setback, which places them in an obstructive location on the porch thereby reducing porch area. Staff researched the standards of other cities and counties to find several of the codes that promote neo- traditional design concepts have special provisions for front porches. Such provisions encourage the presence and practical design of front porches, as well as the placement of front porches to be the focal point instead of a garage door. Staff proposes these code amendments to add flexibility in home design and construction, to increase the quality of living in residential buildings and neighborhoods, and to resolve the current situation within the Leisureville community. The Planning & Development Board reviewed the subject item at its November 28th meeting and forwards it with a recommendation of approval. Page 820 of 1019 HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? N/A FISCAL IMPACT: N/A ALTERNATIVES: None recommended. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: N/A CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: N/A Is this a grant? No Grant Amount: ATTACHMENTS: Type Description D Ordinance Ordinance Amending LD R regarding Front Porch Setbacks D Staff Report Staff Report& Existing Regulations D Amendment Proposed Amendments (edits removed) D Amendment Proposed Amendments (edits shown) Page 821 of 1019 I ORDINANCE NO. 17- 2 3 AN ORDINANCE OF THE CITY OF BOYNTON BEACH, FLORIDA 4 AMENDING LAND DEVELOPMENT REGULATIONS AMENDING 5 CHAPTER 3, ZONING, ARTICLE V, "SUPPLEMENTAL 6 REGULATIONS", SECTION 3, "COMMON BUILDING 7 APPURTENANCES, FREESTANDING STRUCTURES, AND SITE 8 AMENITIES, EXCLUDING WALLS AND FENCES", TO INCREASE 9 THE MAGNITUDE OF ENCROACHMENT OF FRONT PORCHES 10 INTO THE BUILDING SETBACKS; PROVIDING FOR CONFLICTS, 11 SEVERABILITY,CODIFICATION AND AN EFFECTIVE DATE. 12 13 WHEREAS, the City's Supplemental Regulations include provisions for the 14 encroachment of certain building elements into building setbacks such as awnings, patios and 15 steps;and 16 WHEREAS, staff proposes that the Zoning Regulations be amended to allow 17 encroachment of a porch roof and support posts by 10 feet, in lieu of the current standard of a 18 three(3)foot encroachment;and 19 WHEREAS,staff is also proposing a minimum setback(both front and rear)for porch 20 roofs and support posts of 15 feet,to address the circumstance whereby the front setback of the 21 principal structure is less than the minimum setback of 25 feet;and 22 WHEREAS, the City Commission has considered the recommendations and has 23 determined and finds that it is in the best interest of the citizens and residents of the City of 24 Boynton Beach, Florida to approve the amendments to the Land Development Regulations as 25 contained herein. 26 NOW THEREFORE,BE IT ORDAINED BY THE CITY COMMISSION OF 27 THE CITY OF BOYNTON BEACH,FLORIDA,THAT: 28 Section 1. The foregoing whereas clauses are true and correct and are now ratified and 29 confirmed by the City Commission. -1- C:�Proeram Files(x861�neevia.com1docCo-v`t-P 't,'-�NVDCA5D284E18-75A2-48FA-9318-376E21F65B5E�Bo—ton Beach.8198.1.Front Porch Setback- LDR Amendment-Ordinance.docxo-:aSA^-a- .eEs:b^mn-^`tee--sh=e—,.£tee'-,� 9xee4leex Page 822 of 1019 30 Section 2. Chapter 3,Zoning,Article V, Supplemental Regulations, Section 3.13. of 31 the City's Land Development Regulations to increase the magnitude of encroachment of front 32 porches into the building setbacks is hereby amended as follows: 33 Chapter 3,Article V,Section 3: 34 35 Land Development Regulations,Chapter 3,Article V,Section 3: 36 37 Sec. 3. Common Building Appurtenances, Freestanding Structures, and Site Amenities, 38 Excluding Walls and Fences. 39 Common building appurtenances,freestanding structures, and site amenities(excluding walls 40 and fences) shall be allowed in all zoning districts within all required yard setbacks unless 41 specifically stated otherwise as contained herein. In all instances,the aforementioned shall not 42 abridge any easement rights without express written consent from the affected utility company 43 or governing entity having jurisdiction over such easement. Any proposed building 44 appurtenance,freestanding structure, or site amenity that decreases the permeable land area 45 in excess of eight hundred (800) square feet on any given parcel shall be reviewed for 46 compliance with the drainage standards of Chapter 4, Article VIII, Section 3.G. and the 47 Engineering Design Handbook and Construction Standards. This review requires the submittal 48 of a drainage plan prepared by a licensed professional engineer based on the design standards 49 referenced above. No building appurtenance, structure, or site amenity shall be installed, 50 erected, or constructed prior to the construction of the principal building unless otherwise 51 contained herein. 52 53 A. Building Appurtenances. The following regulations shall apply, where applicable: 54 55 1. Architectural Features. Eaves, cornices, gutters, facia boards, copings, soffits, 56 downspouts,belt courses,window sills,window and/or door trim,applied finish materials,roof 57 and/or equipment vents, sillcocks,fire hose connections, meters, sand boxes, light fixtures, 58 hardware, bay windows, balconies, dripcaps, telephone and cable boxes, electrical risers and 59 outlets, window boxes, thermometers, handrails, condensate drains, shower heads and 60 ornamental architectural features shall not extend,protrude,project, or overhang into any 61 required yard setback by more than three(3)feet 62 63 2. Awnings, Canopies, and Shutters. Awnings, canopies, and shutters (storm or 64 decorative) shall not protrude into any required yard setback by more than three (3)feet; 65 however, no setback adjacent to a right-of-way shall be required where located in the Urban 66 Commercial District Overlay Zone (UCDOZ) or any "urban"mixed use district. In these 67 instances,awnings,canopies,and shutters may extend into an abutting right-of-way,contingent 68 upon the approval of the entity having jurisdiction over the right-of-way. The owner shall 69 obtain all necessary approvals and permits where awnings, canopies, and shutters protrude 70 into a public right-of-way and must be moved or removed immediately upon request of the city 71 or entity having jurisdiction over such right-of-way. 72 73 3. Chimneys. Chimneys shall not protrude into any required yard setback by more than 3 74 feetm Formatted:Font:Italic 75 _. -2- C:�Proeram Files(x861�neevia.comldocConvecterP II,,-,\NVDCA5D284EI8-75A2-48FA-9318-376E2l F65B5E\Bov ton Beach.8198.1.Front Porch Setback- LDP,Amendment-Ordinance. 9xee4leex Page 823 of 1019 76 B. Decks,Patios, ashes,Steps,Stoops,and Terraces it t-; ,:�-r'--r 1�`r€-,';=t; ;- -� `-!. Unless -- Formatted:Justified,Indent:Left: 18 pt,Right: 25.2 pt 77 otherwise regulated by a master plan or site plan for a planned development ri nirisrtrrs s r fE-l�;v 78 shall he us f rr ass-, 79 ---- Formatted:Tab stops: 193.5 pt,Left 80 -tt� ��tt:lr, .�x;, ��,. -1. �,.t .tct.,se.,t a,2::t` '--- Formatted:Justified,Indent:Left: 18 pt,Right 25.2 pt 81 �r f �,rs r ss t tri sr'if less than or equal to one(I)foot in height, ; -- :Formatted:Font:Not Bold 82 44-f s -41Kck al h-vm oiW(-^) as r. ,* wKx ne u ` #t .1 f,<s, e r - 83 h ,ri._rlt tmLr I,In, vf�Ireater than one(I)foot but less than or equal to three(3)feetin --�Formatted:Font:Not Bold 85 � j'Zi£f 7i 2 r a t!"hat ltr 7'(�1 86 87 Formatted:Justified,Indent:Left: 18 pt,Right: 25.2 pt 88 89s,-''cfs,.s_i.t=:?°.cr I t,s12r,t �._l�=« <r<le,l,e f,r d n ,41,o,-,'kt;i�6i ate,, Formatted:Font:Italic , Mau -- - - ......... ......... ......... ......... ....s 90 v of ` ti fsrl - f f e air fi "h t asE t t 41,1111 Formatted:Indent:Left: 18 pt,First line: 36 pt 91 be,t 12t itis leadin-! zt =1( tin of i`ur <r<ltd t i r< hne, # zh(- t ®f r ..ff,7=4:.#4'in i.th,.ances 92 hu n o r,' h to ,<h(-e ae ,,.........isc _rf rn<<i;L, rci:c s,unless lh rt. <fs,� r �t r,� 93 nL is iso?=4f<ebt t 1 co i, 23 Is x r,1tf - 94 -- Formatted:Indent:Left: 18 pt 95 an_a d'ili,t it �feel ink)1he se.e a.l'-:. Formatted:Indent:Left: 18 pt,First line: 36 pt 96 97 said'al,,tsrttr_s'jesnli r,_rrrt in w.p_r<ez`s,_llache .rills archil chi alh 98 e vt�a,iA/ rt aei'mis he 99 100 t-a r_11I'll,tirt., sfs.111 Fh s1111e 1111e 101 he enclosed i.2:Si21.:_23 manner,„i,,nchidt.£,' 102 '--- Formatted:Indent:Left: 18 pt 103 The aforementioned setbacks may be further reduced,but only in connection with a swimming pool 104 as provided for in accordance with Section 3.D. below. In both instances, however,they shall be 105 maintained and drained so as to prevent nuisance conditions to the public and/or abutting property 106 owners. in-he-t<e.t 107 -tft �sxrt � .� �;.,� r���s,-��riwtn •,. Driveways for residential off-street 108 parking areas shall be regulated in accordance with Chapter 4,Article V,Section 2.B. - Field Code Changed - - - -- -- 109 110 Section 3. Each and every other provision of the Land Development Regulations not 111 herein specifically amended,shall remain in full force and effect as originally adopted. 112 Section 4. All laws and ordinances applying to the City of Boynton Beach in conflict 113 with any provisions of this ordinance are hereby repealed. 114 Section 5. Should any section or provision of this Ordinance or any portion thereof 115 be declared by a court of competent jurisdiction to be invalid, such decision shall not affect the 116 remainder of this Ordinance. -3- CaProeram Files(x861tneevia.comslocConverterProVzmntNVDCA5D284E18-75A2-'C -9318-376E21F65B5EtBo—ton Beach.8198.1.Front Porch Setback- LDR Amendment-Ordinance.docxo-:aSA^-a- .eEs:b^mn-^`tee--sh=e—,.£tee'-,� WA'--d.- Page 824 of 1019 117 Section 6. Authority is hereby given to codify this Ordinance. The City Clerk is 118 directed to work with the Land Development Regulations publisher to consolidate this ordinance 119 and the exhibit for publication. 120 Section 7. This Ordinance shall become effective immediately. 121 FIRST READING this day of 12017. 122 SECOND,FINAL READING AND PASSAGE this day of ,2018. 123 124 CITY OF BOYNTON BEACH,FLORIDA 125 126 YES NO 127 128 Mayor—Steven B.Grant 129 130 Vice Mayor—Justin Katz 131 132 Commissioner—Mack McCray 133 134 Commissioner—Christina L.Romelus 135 136 Commissioner—Joe Casello 137 138 139 VOTE 140 141 ATTEST: 142 143 144 145 Judith A.Pyle,CMC 146 City Clerk 147 148 149 150 (Corporate Seal) 151 152 -4- C�Proeram Files(x861�neevia.comld2-'C erterProVzmn\NVDC\5D284F18-75A2-48FA-9318-376F21F65B5E\Bovnton 5 1,8198.1.Front Porch Setback- LDR Amendment-Ordinance. WA'--d.- Page 825 of 1019 DEPARTMENT OF DEVELOPMENT PLANNING AND ZONING Memorandum PZ 17-067 : Chair and Members Pl ingev op t Board Michael f Planning and Zoning Director November ,2017 Front Porch Setbacks (CDRV 17-008) --Amending the LAND DEVELOPMENT REGULATIONS, Chapter 3. Zoning, Article III to establish a setback provision for front porches. EXPLANATION Development in the City is subject to various building and site regulations including, in part, density, lot area and frontage, minimum living area,maximum lot coverage and setbacks. The minimumfront setback for a single- and two-family house is 25 feet, and the minimum side setback is typically 7 %2 feet or 10 feet. The City's Supplemental Zoning Regulations include provisions for e encroachment of certain building elements into building setbacks such as awnings, eaves, canopies, chimneys, unenclosed staircases and patios, decks steps. Such elements may encroach into the minimum building setback a maximum of three (3) feet, and decks, patios, steps, stoops, and terraces that are one (1) foot or less above grade may extend up to 2 feet from the property boundary(i.e. a minimum 2 foot setback). These and other elements granted special encroachment provisions are indicated in Attachment"A", which is from the Land Development Regulations, Chapter 3, Article 4, Section 3.A(see Attachment "A"). In applying these standards to a front porch, an uncovered deck that is less than one foot in height above grade is only subject to a setback of two feet from the property line(a 2-foot setback). However, a porch roof can only encroach into the setback of the principal structure by 3 feet (equivalent to a 22-foot setback). Also note that any support posts for a porch roof must meet the minimumbuilding setback of 25 feet. With the average house 'built at the minimum front setback, in most cases, the Zoning Regulations preclude the ability to subsequently add or expand a front porch. Although staff has previously contemplated the benefit of allowing greater setback flexibility for covered front porches, to promote the appearance and livability factors associated with the New Urbanism movement, this topic has been recently prompted by a dilemma reported within a Leisureville community. From e info ation provided by representatives from Palm Beach Leisureville, many homes were built with a standard-sized patio that cannot be roofed with perimeter support posts due to the dimension of the slab and minimum front setback. In some instances the support posts have been recessed to meet the building setback, which places them i Page 826 of 1019 Front Porch Setbacks(CDRV 17-008) Memo PZ No.17-067 an obstructive location on the porch thereby reducing porch area. Given the temperature and other weather characteristics of S. Florida, it is understandable the benefit of having a roofed porch. See Attachment"A"for some photographic examples of the circumstance within Palm Beach Leisureville. Although there are likely alternatives to covering such porches while satisfying the zoning regulations, staff concludes that a minor reduction in the setabacks applicable to front porches will promote the livability of the residential environment and increase flexibility in building design, while retaining the integrity of the City's Zoning Regulations. PROPOSED AMENDMENT Staff has not examined other Leisureville communities or developments in the City for the magnitude of this circumstance; however, staff concludes that a minimal increase in the encroachment into the front setback for front porch additions or expansions would not jeopardize the quality or intent of the City's Zoning Regulations. Staff proposes that the Zoning Regulations be amended to allow encroachment of a roof and/or roof support posts for a front porch by 10 feet, in lieu of the current standard of a three- (3) foot encroachment for the of the roof and zero encroachment of the support posts. Staff will also include in the ultimate wording a standard to address the circumstance whereby the original home has a non-conforming front building setback,to prevent unsightly or unsafe conditions created by a front porch being allowed too close to the abutting street. A summary of the proposed amendment is as follows: • Unenclosed porches (roof& supports posts)may extend into the front building setback by 10 feet; • The front setback for the porch roof and support posts would not be less than 15 feet; and • Porch steps may encroach an additional 4 feet into the front setback. Most of the regulations viewed during staffs research have adopted a similar minor (i.e. 3 foot) encroachment of a porch roof into the front setback. However, several examples were identified that allow more accommodating encroachments including the following: • Tarpon Springs—Up to 10 feet into the front setback; • Orlando—Up to 6 feet into the setback; • Pasadena—Up to 10 feet into front setback, but no closer than 15 feet from property line; • Cincinnati—Up to 9 feet into front setbacks including porch steps; • Knoxville—Not to exceed 6 feet into front setback; • Lower Merion Township (Pennsylvania) —Up to 10 feet but a minimum 5-foot setback; and most notably, • Miami (Miami 21 Zoning Code)—Up to 15 feet into front setback. The Miami 21 Form-Based Code is emphasized above as it is an award-winning document representing a complete modernization of Miami's zoning and land development regulations 2- Page 827 of 1019 Front Porch Setbacks(CDRV 17-008) Memo PZ No.17-067 reputable and modem code to consider when evaluating our regulations. Similar to a few other of the supportive examples listed above,the design encouraged by such setback provisions is intended to promote New Urbanism styles which includes the traditional of porch being the focal point of a house rather than a garage door. While staff acknowledges that the Leisureville housing product is not what was envisioned by the"timeless" architecture promoted by traditional neighborhood design concepts, and that traditional design is not accomplished by the simple addition of a prominent of porch, accommodating more comfortable human activity in the urban setting is part of the overall intent of the such current urban design theory. CONCLUSION/RECOMMENDATION to proposes these code amendments to add flexibility in home design and construction,to increase the quality of living in residential buildings and neighborhoods, and to resolve the current situation within the Leisureville community. Attachments S:\Planning\SHARED\WP\SPECPROJ\CODE REVIDEW\CDRV 17-008\StaffReport.doc -3 - Page 828 of 1019 Front Porch Setbacks(CDRV 17-008) Memo PZ No.17-067 ATTACHMENT 66A59 Land Development Regglations, Chapter 3, Article V, Section 3.A: Sec. 3. Common Building Appurtenances, Freestanding Structures, and Site Amenities, Excluding Walls and Fences. Common building appurtenances,freestanding structures, and site amenities (excluding walls and fences) shall be allowed in all zoning districts within all required yard setbacks unless specifically stated otherwise as contained herein. In all instances, the aforementioned shall not abridge any easement rights without express written consentfromthe affected utility company or governing entity having jurisdiction over such easement. Any proposed building appurtenance, freestanding structure, or site amenity that decreases the permeable land area in excess of eight hundred (800) square feet on any given parcel shall be reviewed for compliance with the drainage standards of Chapter 4, Article VIII, Section 3.G. and the Engineering Design Handbook and Construction Standards. This review requires the submittal of a drainage plan prepared by a licensed professional engineer based on the design standards referenced above. No building appurtenance, structure, or site amenity shall be installed, erected, or constructed prior to the construction of the principal building unless otherwise contained herein. A. Building Appurtenances. The following regulations shall apply, where applicable: 1. Architectural Features. Eaves, cornices, gutters,facia boards, copings, soffits, downspouts, belt courses, window sills, window and/or door trim, applied finish materials, roof and/or equipment vents, sillcocks,fire hose connections, meters, sand boxes, light fixtures, hardware, bay windows, balconies, dripcops, telephone and cable boxes, electrical risers and outlets, window boxes, thermometers, handrails, condensate drains, shower heads and ornamental architectural features shall not extend,protrude,project, or overhang into any required yard setback by more than three (3)feet. 2. Awnings, Canopies, and Shutters. Awnings, canopies, and shutters (storm or decorative) shall not protrude into any required yard setback by more than three (3)feet; however, no setback adjacent to a right-of-way shall be required where located in the Urban Commercial District Overlay Zone (UCDOZ) or any "urban" mixed use district. In these instances, awnings, canopies, and shutters may extend into an abutting right-of-way, contingent upon the approval of the entity having jurisdiction over the right-of-way. The owner shall obtain all necessary approvals and permits where awnings, canopies, and shutters protrude into a public right-of-way and must be moved or removed immediately upon request of the city or entity having jurisdiction over such right- of-way. 3. Chimneys. Chimneys shall not protrude into any required yard setback by more than 3 feet. B. Decks, Patios, Steps, Stoops, and Terraces (Unenclosed and Uncovered). Unless otherwise regulated by a master plan or site plan for a planned development, unenclosed and uncovered decks, patios, steps, stoops, and terraces less than or equal to one (1)foot in height shall be setback at least two (2)feet from any property line. Those with heights greater than one(1)foot but less than or equal to three (3)feet shall be setback at least three (3)feet from any property line. The aforementioned setbacks may be further reduced, but only in connection with a swimming pool as provided for in accordance with Section 3.D. below. In both instances, however, they shall be maintained and drained so as to prevent nuisance conditions to the public andlor abutting property owners. Decks, patios, steps, stoops, and terraces greater than three (3)feet in height shall comply with the minimum setbacks required for the principal building. Driveways for residential off-street parking areas shall be regulated in accordance with Chapter 4,Article V, Section 2.B. -4- Page 829 of 1019 Land Development Regulations, Chapter 3, Article V, Section 3.A: Sec. 3. Common Building Appurtenances, Freestanding Structures, and Site Amenities, Excluding Walls and Fences. Common building appurtenances,freestanding structures, and site amenities (excluding walls and fences) shall be allowed in all zoning districts within all required yard setbacks unless specifically stated otherwise as contained herein. In all instances, the aforementioned shall not abridge any easement rights without express written consentfrom the affected utility company or governing entity having jurisdiction over such easement. Any proposed building appurtenance, freestanding structure, or site amenity that decreases the permeable land area in excess of eight hundred(800)square feet on any given parcel shall be reviewed for compliance with the drainage standards of Chapter 4 Article VIII Section 3.G. and the Engineering Design Handbook and Construction Standards. This review requires the submittal of a drainage plan prepared by a licensed professional engineer based on the design standards referenced above. No building appurtenance, structure, or site amenity shall be installed, erected, or constructed prior to the construction of the principal building unless otherwise contained herein. A. Building Appurtenances. The following regulations shall apply, where applicable: L Architectural Features. Eaves, cornices, gutters, facia boards, copings, soffits, downspouts, belt courses, window sills, window and/or door trim, applied finish materials, roof and/or equipment vents, sillcocks, fire hose connections, meters, sand boxes, light fixtures, hardware, bay windows, balconies, dripeaps, telephone and cable boxes, electrical risers and outlets, window boxes, thermometers, handrails, condensate drains, shower heads and ornamental architectural features shall not extend, protrude, project, or overhang into any required yard setback by more than three (3)feet. 2. Awnings, Canopies, and Shutters. Awnings, canopies, and shutters(storm or decorative) shall not protrude into any required yard setback by more than three(3)feet;however, no setback adjacent to a right-of-way shall be required where located in the Urban Commercial District Overlay Zone(UCDOZ)or any "urban"mixed use district. In these instances,awnings, canopies, and shutters may extend into an abutting right-of-way, contingent upon the approval of the entity having jurisdiction over the right-of-way. The owner shall obtain all necessary approvals and permits where awnings, canopies, and shutters protrude into a public right-of-way and must be moved or removed immediately upon request of the city or entity having jurisdiction over such right-of-way. 3. Chimneys. Chimneys shall not protrude into any required yard setback by more than 3 feet. B. Decks, Patios, Porches, Steps, Stoops, and Terraces. Unless otherwise regulated by a master plan or site plan for a planned development, minimum setbacks shall be as follows: 1. Unenclosed and Uncovered; a. two (2)feet from any property line if less than or equal to one(])foot in height; b. three (3)feet from any property line if greater than one(])foot but less than or equal to three (3) feet in height; and c. the minimum setbacks required for the principal building if greater than three(3)feet in height. 2. Unenclosed and Covered; Page 830 of 1019 a. Unenclosed and covered porches and patios may extend into the front or rear building setbacks by a maximum of 10 feet, but shall not extend closer than 1 S feet from the property line. The measurement shall be from the leading edge of the structure to the property line, or the edge of roadway in instances when the front property line extends to the center of the abutting roadway, unless the methodology for measuring is otherwise dictated on a corresponding plat or master plan. b. Porch and patio steps may encroach an additional 4 feet into the front or rear setback. c. Roof additions must be structurally integrated or attached with materials that are architecturally compatible with the principal structure. d. The covered front porch shall remain an open-air structure and at no time shall the structure be enclosed in any manner, including solid walls or screen materials. Covered rear patios meeting the setbacks of this section may only be enclosed with screen materials. The aforementioned setbacks may be further reduced, but only in connection with a swimmingpool as provided for in accordance with Section 3.D. below. In both instances, however, they shall be maintained and drained to prevent nuisance conditions to the public and/or abuttingproperty owners. Driveways for residential off-street parking areas shall be regulated in accordance with Chapter 4.Article V Section 2.B. Page 831 of 1019 Land Development Regulations, Chanter 3, Article V, Section 3.A: Sec. 3. Common Building Appurtenances, Freestanding Structures, and Site Amenities, Excluding Walls and Fences. Common building appurtenances,freestanding structures, aand site amenities (excluding walls and fences) shall be allowed in all zoning districts within all required yard setbacks unless specifically stated otherwise as contained herein. In all instances, the aforementioned shall not abridge any easement rights without express written consentfrom the affected utility company or governing entity having jurisdiction over such easement. Any proposed building appurtenance, freestanding structure, or site amenity that decreases the permeable land area in excess of eight hundred(800)square feet on any given parcel shall be reviewed for compliance with the drainage standards of Chapter 4 Article VIII Section 3.G. and the Engineering Design Handbook and Construction Standards. This review requires the submittal of a drainage plan prepared by a licensed professional engineer based on the design standards referenced above. No building appurtenance, structure, or site amenity shall be installed, erected, or constructed prior to the construction of the principal building unless otherwise contained herein. A. Building Appurtenances. The following regulations shall apply, where applicable: 1. Architectural Features. Eaves, cornices, gutters, facia boards, copings, soffits, downspouts, belt courses, window sills, window and/or door trim, applied finish materials, roof and/or equipment vents, sillcocks, fire hose connections, meters, sand boxes, light fixtures, hardware, bay windows, balconies, dripcops, telephone and cable boxes, electrical risers and outlets, window boxes, thermometers, handrails, condensate drains, shower heads and ornamental architectural features shall not extend, protrude, project, or overhang into any required yard setback by more than three (3)feet. 2. Awnings, Canopies, and Shutters. Awnings, canopies, and shutters(storm or decorative) shall not protrude into any required yard setback by more than three(3)feet;however, no setback adjacent to a right-of-way shall be required where located in the Urban Commercial District Overlay Zone(UCDOZ)or any"urban"mixed use district. In these instances,awnings, canopies, and shutters may extend into an abutting right-of-way, contingent upon the approval of the entity having jurisdiction over the right-of-way. The owner shall obtain all necessary approvals and permits where awnings, canopies, and shutters protrude into a public right-of-way and must be moved or removed immediately upon request of the city or entity having jurisdiction over such right-of-way. 3. Chimneys. Chimneys shall not protrude into any required yard setback by more than 3 feet. B. Decks, Patios, Porches.,Ste Unless of ise rw _Steps, Stoops, and Terraces(Z,44, regulated by a master plan or site plan for a planned development Yninitnu .setbackv shall be as ...................—------........... ........... w,-paties,�,, , .(Aien...closed andUn..coveL ....................................... asL—tww 12-).le e t a_ ptpcI q liar i 'less than or equal to one(])foot in height,° � bel eat laxaxd g eater than one (I)foot but less than or equal to three(3)feet in he Lig—ht--as c. ��iLAiLiniamm setbacks�re �fired ............................. Jor the principal buil-ding i 'greatep1jAgn three 3 .Leet in heighL Page 832 of 1019 2. Unenclosed and Covere& sr. Unenclosed and covered orches and cgios m2 extend into the front or rear builditig setbacks by a r axirnurr o ` (}Feet, but shall not extend closer than L: )r--,-- line. The measurement shall be from the leadin. edge oLthe str~rectors to the rotper line or the edge of roadva,in instances when the frotprotaerty line extends to the center o 'the abutting roqLdwqy unless the ms tlrodolo�y ipr rdeasrarin is otherwise dictated on a corresrpondin. slat or masterplan, . Porch and taatio ste s rrray encroach an additional 4 feet into the cont or rear setback, c. Root additions must be structurally irate rated or attached with materials that are architecturally compatible with the principal structure. cam. T he covered front porch shall remain an o en-air structure and at no time shall the structure be encloses'iCovered rear patios meeth, the setbacks oftlzis section rna only be enclosed with screen materials. The aforementioned setbacks may be further reduced, but only in connection with a swimmingpool as provided for in accordance with Section 3.D. below. In both instances, however, they shall be maintained and drained s to prevent nuisance conditions to the public andlor abutting property owners. , s -sem n,. . . Driveways for residential off-street parking areas shall be regulated in accordance with Chapter 4,Article V, Section 2.B. Page 833 of 1019 13.B. LEGAL 12/19/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/19/2017 REQUESTED ACTION BY COMMISSION: PROPOSED ORDINANCE NO. 17-034- SECOND READING - PUBLIC HEARING -Adopt the Boynton Beach Administrative Amendments to the 6th Edition (2017) of the Florida Building Code. EXPLANATION OF REQUEST: Based on Florida Statute 553.73 4(a) "Building Construction Standards", the state legislature has provided for local jurisdictions to modify Chapter 1 of the Florida Building Code to deal with local issues and conditions that are unique and distinctive to each jurisdiction. Accordingly the City of Boynton Beach Building Division has modified Chapter 1 of the Florida Building Code in conjunction with Palm Beach County to provide a greater consistency in the application and interpretation of the code on a county wide basis. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? None FISCAL IMPACT: Non-budgeted None ALTERNATIVES: Apply the Florida Building Code without the Administrative Amendments tailored to the specific requirements of the City of Boynton Beach and Palm Beach County. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 834 of 1019 ATTACHMENTS: Type Description Ordinance approving Boynton each D Ordinance Adminbistrative Amendments to the Florida Building Code 6th Edition Boynton each Administrative Amendments to D Attachment the 6th Edition (2017) of the Florida Building Code with ChartsClean Boynton each Administrative Amendments to D Attachment the 6th Edition (2017) of the Florida Building Code with ChartsStrikethrough Page 835 of 1019 I ORDINANCE NO. 17- 2 3 AN ORDINANCE OF THE CITY OF BOYNTON BEACH, 4 FLORIDA; PROVIDING FOR THE ADOPTION OF THE 5 BOYNTON BEACH ADMINISTRATIVE AMENDMENTS 6 TO THE FLORIDA BUILDING CODE 6th EDITION 7 (2017); PROVIDING FOR CONFLICTS, 8 SEVERABILITY, CODIFICATION AND AN EFFECTIVE 9 DATE. 10 11 WHEREAS, pursuant to Chapter 553.734(a), Florida Statutes, the City Commission 12 may adopt amendments to the administrative provisions of the Florida Building Code to deal 13 with local issues and conditions that are unique and distinctive to each jurisdiction, subject to 14 the limitations in said statute; and 15 WHEREAS, the City of Boynton Beach adopted the Boynton Beach Amendments to 16 the 2010 Florida Building Code on March 6, 2012, June 4, 2013 and October 15, 2013; and 17 WHEREAS, the City Commission hereby adopts the Boynton Beach Administrative 18 Amendments to the Florida Building Code 6th Edition (2017); and 19 WHEREAS, as required by law, such amendments will be transmitted to the State 20 within 30 days after this enactment of the amendments. 21 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF 22 THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 23 Section 1. The foregoing whereas clauses are true and correct and are now ratified 24 and confirmed by the City Commission. 25 Section 2. That the Boynton Beach Administrative Amendments to the Florida 26 Building Code 6th Edition (2017), are hereby amended by adopting those provisions 27 contained in Exhibit "A" which is attached hereto and incorporated herein by reference. 28 Section 3. That ordinances or parts of ordinances in conflict herewith be and the 29 same are hereby repealed, provided that in the event of a conflict with respect to the C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\849923B4-A90E-4D72-BEA3-AA0046316DFA\Boynton Beach.7713.1.BB_Admin_Admendments to_FLA Bldg_Code_6th_Ed (2017)_-_Ordinance.doc Page 836 of 1019 30 administration of the building codes, existing administrative laws or rules of the City shall 31 control. 32 Section 4. Should any section or provision of this Ordinance or any portion 33 thereof be declared by a court of competent jurisdiction to be invalid, such decision shall not 34 affect the remainder of this Ordinance. 35 Section 5. Authority is hereby given to codify this Ordinance. 36 Section 6. This Ordinance shall become effective immediately. 37 FIRST READING this day of , 2017. 38 SECOND, FINAL READING AND PASSAGE this day of , 2017. 39 40 CITY OF BOYNTON BEACH, FLORIDA 41 42 YES NO 43 44 Mayor— Steven B. Grant 45 46 Vice Mayor—Justin Katz 47 48 Commissioner—Mack McCray 49 50 Commissioner—Christina L. Romelus 51 52 Commissioner—Joe Casello 53 54 55 VOTE 56 ATTEST: 57 58 59 60 Judith A. Pyle, CMC 61 City Clerk 62 63 64 65 66 (Corporate Seal) 67 68 C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\849923B4-A90E-4D72-BEA3-AA0046316DFA\Boynton Beach.7713.1.BB_Admin_Admendments to_FLA Bldg_Code_6th_Ed (2017)_-_Ordinance.doc Page 837 of 1019 d ISS 1 pts v ;i BOYNTON BEACH ADMINISTRATIVE AMENDMENTS to the FLORIDA BUILDING CODE 6t" EDITION (2017) ORDINANCE NO. EFFECTIVE December 31, 2017 BEGINNING WITH PERMIT NO. 18-0001 City of Boynton Beach Division of Development Building Division 100 East Boynton Beach Boulevard Boynton Beach, Florida 33425 (561) 742-6350 Office (561) 742-6357 Fax This door=ument can be down oa e anti ae-at no charge-by vlsi ng the �Forms&App€icat onss'section of the Bulfdny Drvrsbn page on tae City of Boyn ton Beach website at.www.bo,yn ton-beach.or.q. 1 Page 838 of 1019 PART I—SCOPE AND APPLICATION CHAPTER 1 ADMINISTRATION Table of Contents Section 101 GENERAL 3 Section 102 APPLICABILITY 5 Section 103 BUILDING DIVISION 10 Section 104 DUTIES AND POWERS OF THE BUILDING OFFICIAL 10 Section 105 PERMITS 13 Section 106 FLOOR AND ROOF LOADS 28 Section 107 CONSTRUCTION DOCUMENTS 29 Section 108 TEMPORARY STRUCTURES AND USES 41 Section 109 FEES 42 Section 110 INSPECTIONS 44 Section 111 CERTIFICATES OF OCCUPANCY AND COMPLETION 55 Section 112 SERVICE UTILITIES 57 Section 113 BUILDING BOARD OF ADJUSTMENT AND APPEALS 58 Section 114 VIOLATIONS 63 Section 115 STOP WORK ORDER 63 Section 116 UNSAFE STRUCTURES AND EQUIPMENT 64 Section 117 VARIANCES IN FLOOD HAZARD AREAS 67 Section 118 WIND LOADS 67 Section 119 SEVERABILITY 68 2 Page 839 of 1019 SECTION 101 GENERAL 101.1 Title. These regulations shall be known as the Florida Building Code, hereinafter referred to as "this code." 101.2 Scope. The provisions of this code shall apply to the construction, alteration, relocation, enlargement, replacement, repair, equipment, use and occupancy, location, maintenance, removal and demolition of every building or structure or any appurtenances connected or attached to such buildings or structures. Exception: 1. Detached one- and two-family dwellings and multiple single-family dwellings (townhouses) not more than three stories above grade plane in height with a separate means of egress and their accessory structures not more than three stories above grade plane in height, shall comply with the Florida Building Code, Residential. 2. Code Requirements that address snow loads and earthquake protection are pervasive; they are left in place but shall not be utilized or enforced because Florida has no snow load or earthquake threat. 101.2.1 Appendices. Provisions in the appendices shall not apply unless specifically adopted. Appendix "F," in the Florida Building Code, Plumbing Volume, has been adopted as part of this chapter. 101.2.2 Florida Building Code, Residential Construction standards or practices which are not covered by Florida Building Code, Residential volume shall be in accordance with the provisions of Florida Building Code, Building. 101.3 Intent. The purpose of this code is to establish the minimum requirements to safeguard the public health, safety and general welfare through structural strength, means of egress facilities, stability, sanitation, adequate light and ventilation, energy conservation, and safety to life and property from fire and other hazards attributed to the built environment and to provide safety to fire fighters and emergency responders during emergency operations. 101.3.1 Quality control. Quality control of materials and workmanship is not within the purview of this code except as it relates to the purposes stated herein. 101.3.2 Warranty and Liability. The permitting, plan review or inspection of any building, system or plan by this jurisdiction, under the requirements of this code, shall not be construed in any court as a 3 Page 840 of 1019 warranty of the physical condition of such building, system or plan or their adequacy. This jurisdiction shall not be liable in tort for damages or hazardous or illegal condition or inadequacy in such building, system or plan, nor for any failure of any component of such, which may occur subsequent to such inspection or permitting. Further, no employee shall be liable in tort for damage from such conditions, in accordance with Section 768.28 Florida Statutes, as may be amended or replaced. 101.4 Referenced codes. The other codes listed in Sections 101.4.1 through 101.4.11 and referenced elsewhere in this code shall be considered part of the requirements of this code to the prescribed extent of each such reference. 101.4.1 Gas. The provisions of the Florida Building Code, Fuel Gas shall apply to the installation of gas piping from the point of delivery, gas appliances and related accessories as covered in this code. These requirements apply to gas piping systems extending from the point of delivery to the inlet connections of appliances and the installation and operation of residential and commercial gas appliances and related accessories. 101.4.2 Mechanical. The provisions of the Florida Building Code, Mechanical shall apply to the installation, alterations, repairs and replacement of mechanical systems, including equipment, appliances, fixtures, fittings and/or appurtenances, including ventilating, heating, cooling, air- conditioning and refrigeration systems, incinerators and other energy-related systems. 101.4.3 Plumbing. The provisions of the Florida Building Code, Plumbing shall apply to the installation, alteration, repair and replacement of plumbing systems, including equipment, appliances, fixtures, fittings and appurtenances, and where connected to a water or sewage system and all aspects of a medical gas system. 101.4.4 Property maintenance. For provisions related to property maintenance, refer to the City of Boynton Beach Code of Ordinances, Chapter 10, Article IV. 101.4.5 Fire prevention. For provisions related to fire prevention, refer to the Florida Fire Prevention Code. The Florida Fire Prevention Code shall apply to matters affecting or relating to structures, processes and premises from the hazard of fire and explosion arising from the storage, handling or use of structures, materials or devices; from conditions hazardous to life, property or public welfare in the occupancy of structures or premises; and from the construction, extension, repair, alteration or removal of fire suppression, automatic sprinkler systems and alarm systems or fire hazards in the structure or on the premises from occupancy or operation. 101.4.6 Energy. The provisions of the Florida Building Code, Energy Conservation shall apply to all matters governing the design and construction of buildings for energy efficiency. 4 Page 841 of 1019 101.4.7 Existing buildings. The provisions of the Florida Existing Building Code shall apply to matters governing the repair, alteration, change of occupancy, addition to and relocation of existing buildings. 101.4.8 Accessibility. For provisions related to accessibility, refer to the Florida Building Code, Accessibility. 101.4.9 Manufactured buildings. For additional administrative and special code requirements, see Section 458, Florida Building Code. Building, and Rule 61-41 Florida Administrative Code. 101.4.10 Electrical. The provisions of Chapter 27 of the Florida Building Code, Building Volume shall apply to the installation of electrical systems, including alterations, repairs, replacement, equipment, appliances,fixtures,fittings and appurtenances thereto. 101.4.11 Flood Damage Prevention. City of Boynton Beach Land Development Regulations (LDR) shall be considered part of the requirements of this code relative to flood control. Conflicting requirements between the Florida Building Code and Chapter 4, Article X, Flood Prevention Requirements of the LDR shall be resolved in favor of the requirement that offers the greatest degree of flood damage prevention or alternatives that would provide an equivalent degree of flood damage prevention and an equivalent method of construction. 101.5 Building Official. Whenever, the building official is mentioned in the code, it is also intended to mean the building official's designee, wherever applicable. SECTION 102 APPLICABILITY 102.1 General. Where there is a conflict between a general requirement and a specific requirement, the specific requirement shall be applicable. Where, in any specific case, different sections of this code specify different materials, methods of construction or other requirements, the most restrictive shall govern. 102.1.1 The Florida Building Code does not apply to, and no code enforcement action shall be brought with respect to, zoning requirements, land use requirements and owner specifications or programmatic requirements which do not pertain to and govern the design, construction, erection, alteration, modification, repair or demolition of public or private buildings, structures or facilities or to programmatic requirements that do not pertain to enforcement of the Florida Building Code. Additionally, a local code enforcement agency may not administer or enforce the Florida Building Code, Building to prevent the sitting of any publicly owned facility, including, but not limited to, correctional facilities, juvenile justice facilities, or state universities, community colleges, or public education facilities, as provided by law. 5 Page 842 of 1019 102.2 Building. The provisions of the Florida Building Code shall apply to the construction, erection, alteration, modification, repair, equipment, use and occupancy, location, maintenance, removal and demolition of every public and private building, structure or facility or floating residential structure, or any appurtenances connected or attached to such buildings, structures or facilities. Additions, alterations, repairs and changes of use or occupancy group in all buildings and structures shall comply with the provisions provided in the Florida Building Code, Existing Building. The following buildings, structures and facilities, except for those located in a Special Flood Hazard Area are exempt from the Florida Building Code as provided by law, and any further exemptions shall be as determined by the legislature and provided by law: (a) Building and structures specifically regulated and preempted by the federal government. (b) Railroads and ancillary facilities associated with the railroad. (c) Nonresidential farm buildings on farms. (d)Temporary buildings or sheds used exclusively for construction purposes. (e) Mobile or modular structures used as temporary offices, except that the provisions of Part II (Section 553.501-553.513, Florida Statutes) relating to accessibility by persons with disabilities shall apply to such mobile or modular structures. Permits shall be required for structural support and tie down, electric supply and all other such utility connections to such mobile or modular structures as required by this jurisdiction. (f)Those structures or facilities of electric utilities, as defined in Section 366.02, Florida Statutes, which are directly involved in the generation, transmission, or distribution of electricity. (g)Temporary sets, assemblies, or structures used in commercial motion picture or television production, or any sound-recording equipment used in such production, on or off the premises. (h) Chickees constructed by the Miccosukee Tribe of Indians of Florida or the Seminole Tribe of Florida. As used in this paragraph, the term "chickee" means an open-sided wooden but that has a thatched roof of palm or palmetto or other traditional materials, and that does not incorporate any electrical, plumbing, or other non-wood features. (i) Family mausoleums not exceeding 250 square feet (23 mZ) in area which are prefabricated and assembled on site or preassembled and delivered on site and have walls, roofs, and a floor constructed of granite, marble, or reinforced concrete. 0) Temporary housing provided by the Department of Corrections to any prisoner in the state correctional system. (k) A building or structure having less than 1,000 square feet (93 mZ) which is constructed and owned by a natural person for hunting and which is repaired or reconstructed to the same dimension and condition as existed on January 1, 2011, if the building or structure: 1. Is not rented or leased or used as a principal residence; 6 Page 843 of 1019 2. Is not located within the 100-year floodplain according to the Federal Emergency Management Agency's current Flood Insurance Rate Map; and 3. Is not connected to an off-site electric power or water supply. (1) Service providers of water, sewer, storm, gas, cable, telephone, or other similar utility systems are exempt to the point of service connection for the building or structure. 102.2.1 In addition to the requirements of Section 553.79 and 553.80, Florida Statutes, facilities subject to the provisions of Chapter 395, Florida Statutes, and Part II of Chapter 400, Florida Statutes, shall have facility plans reviewed and construction surveyed by the state agency authorized to do so under the requirements of Chapter 395, Florida Statutes, and Part II of Chapter 400, Florida Statutes, and the certification requirements of the federal government. 102.2.2 Residential buildings or structures moved into or within a county or municipality shall not be required to be brought into compliance with the state minimum building code in force at the time the building or structure is moved, provided: 1. The building or structure is structurally sound and in occupiable condition for its intended use; 2. The occupancy use classification for the building or structure is not changed as a result of the move; 3. The building is not substantially remodeled; 4. Current fire code requirements for ingress and egress are met; 5. Electrical, gas and plumbing systems meet the codes in force at the time of construction and are operational and safe for reconnection; and 6. Foundation plans are sealed by a professional engineer or architect licensed to practice in this state, if required by the Florida Building Code, Building for all residential buildings or structures of the same occupancy class. 7. The requirements of Florida Building Code, Existing Building Volume, are also satisfied. 102.2.3 The building official shall apply the same standard to a moved residential building or structure as that applied to the remodeling of any comparable residential building or structure to determine whether the moved structure is substantially remodeled. The cost of the foundation on which the moved building or structure is placed shall not be included in the cost of remodeling for purposes of determining whether a moved building or structure has been substantially remodeled. 102.2.4 This section does not apply to the jurisdiction and authority of the Department of Agriculture and Consumer Services to inspect amusement rides or the Department of Financial Services to inspect state-owned buildings and boilers. 7 Page 844 of 1019 102.2.5 Each enforcement district shall be governed by a board, the composition of which shall be determined by the affected localities. 1. At its own option, each enforcement district or local enforcement agency may adopt rules granting to the owner of a single-family residence one or more exemptions from the Florida Building Code relating to: a. Addition, alteration, or repairs performed by the property owner upon his or her own property, provided any addition or alteration shall not exceed 1,000 square feet (93 mZ) or the square footage of the primary structure, whichever is less. b. Addition, alteration, or repairs by a non-owner within a specific cost limitation set by rule, provided the total cost shall not exceed $5,000 within any 12-month period. c. Building and inspection fees. 2. However, the exemptions under subparagraph 1 do not apply to single-family residences that are located in mapped flood hazard areas, as defined in the code, unless the enforcement district or local enforcement agency has determined that the work, which is otherwise exempt, does not constitute a substantial improvement, including the repair of substantial damage, of such single- family residences. 3. Each code exemption, as defined in sub-subparagraphs 1a, 1b, and 1c shall be certified to the local board 10 days prior to implementation and shall only be effective in the territorial jurisdiction of the enforcement district or local enforcement agency implementing it. 4. However, each enforcement district or local enforcement agency may establish an alternative permitting program for replacing nonstructural components of building systems in a residential dwelling unit. A licensed contractor performing such work for the resident shall also be exempt from individual permits and inspections if either the owner or the licensed contractor obtains a valid Annual Permit per Section 105.1.1 of this code and all such work is reported as required in Section 105.1.2 of this code for compliance evaluation. No added capacity, system expansion or new building work of any type shall be excluded from individual permit and inspection by this provision. 102.2.6 This section does not apply to swings and other playground equipment accessory to a one- or two-family dwelling. Exception: Electrical service to such playground equipment shall be in accordance with Chapter 27 of this code. 102.3 Application of references. References to chapter or section numbers, or to provisions not specifically identified by number, shall be construed to refer to such chapter, section or provision of this code. 8 Page 845 of 1019 102.4 Referenced codes and standards. The codes and standards referenced in this code shall be considered part of the requirements of this code to the prescribed extent of each such reference and as further regulated in Sections 102.4.1 and 102.4.2. 102.4.1 Conflicts. Where conflicts occur between provisions of this code and referenced codes and standards, the provisions of this code shall apply. 102.4.2 Provisions in referenced codes and standards. Where the extent of the reference to a referenced code or standard includes subject matter that is within the scope of this code or the Florida Codes listed in Section101.4, the provisions of this code or the Florida Codes listed in Section 101.4, as applicable, shall take precedence over the provisions in the referenced code or standard. 102.5 Partial invalidity. In the event that any part or provision of this code is held to be illegal or void, this shall not have the effect of making void or illegal any of the other parts or provisions. 102.6 Existing structures. The legal occupancy of any structure existing on the date of adoption of this code shall be permitted to continue without change, except as is specifically covered in this code, the Florida Building Code, Existing Building, the Florida Fire Prevention Code, and_101.4. 4 Property maintenance. For provisions related to property maintenance, refer to the City of Boynton Beach Code of Ordinances, Chapter 10, Article IV. 102.6.1 Buildings not previously occupied. A building or portion of a building that has not been previously occupied or used for its intended purpose in accordance with the laws in existence at the time of its completion shall comply with the provisions of the Florida Building Code or Florida Residential Code, as applicable, for new construction or with any current permit for such occupancy. 102.6.2 Buildings previously occupied. The legal occupancy of any building existing on the date of adoption of this code shall be permitted to continue without change, except as otherwise specifically provided in this code, the Florida Fire Prevention Code, and 101.4. 4 Property maintenance. For provisions related to property maintenance, refer to the City of Boynton Beach Code of Ordinances, Chapter 10, Article IV, or as is deemed necessary by the building official for the general safety and welfare of the occupants and the public. 102.7 Relocation of manufactured buildings. (1) Relocation of an existing manufactured building does not constitute an alteration. (2) A relocated building shall comply with wind speed requirements of the new location, using the appropriate wind speed map. If the existing building was manufactured in compliance with the Standard Building Code (prior to March 1, 2002), the wind speed map of the Standard Building Code shall be applicable. If the existing building was manufactured in compliance with the Florida Building Code (after March 1, 2002), the wind speed map of the Florida Building Code shall be applicable. 9 Page 846 of 1019 (3) A relocated building shall comply with the flood hazard area requirements of the new location, if applicable. 102.8 Existing mechanical equipment. An agency or local government may not require that existing mechanical equipment located on or above the surface of a roof be installed in compliance with the requirements of the Florida Building Code except during reroofing when the equipment is being replaced or moved during reroofing and is not in compliance with the provisions of the Florida Building Code relating to roof-mounted mechanical units. PART 2—ADMINISTRATION AND ENFORCEMENT SECTION 103 DIVISION OF BUILDING SAFETY 103.1 Creation of enforcement agency. The Division of Building Safety is hereby created and the official in charge thereof shall be known as the building official or Building Code Administrator. 103.2 Appointment. The building official shall be appointed by the chief appointing authority of the jurisdiction. 103.3 Deputies. In accordance with the prescribed procedures of this jurisdiction and with the concurrence of the appointing authority, the building official shall have the authority to appoint a deputy building official, the related technical officers, inspectors, plan examiners and other employees. Such employees shall have powers as delegated by the building official. For the maintenance of existing properties, see 101.4.4 Property maintenance. For provisions related to property maintenance, refer to the City of Boynton Beach Code of Ordinances, Chapter 10, Article IV. 103.4 Restrictions on employees. (Reserved). SECTION 104 DUTIES AND POWERS OF THE-BUILDING OFFICIAL 104.1 General. The building official is hereby authorized and directed to enforce the provisions of this code. The building official shall have the authority to render interpretations of this code and to adopt policies and procedures in order to clarify the application of its provisions. Such interpretations, policies and procedures shall be in compliance with the intent and purpose of this code. Such policies and procedures shall not have the effect of waiving requirements specifically provided for in this code. 104.2 Applications and permits. The building official shall receive applications, review construction documents and issue permits for the erection, and alteration, demolition and moving of buildings and 10 Page 847 of 1019 structures, and service systems, inspect the premises for which such permits have been issued and enforce compliance with the provisions of this code. 104.2.1 Determination of substantially improved or substantially damaged existing buildings and structures in flood hazard areas. For applications for reconstruction, rehabilitation, repair, alteration, addition or other improvement of existing buildings or structures located in flood hazard areas, the building official shall determine if the proposed work constitutes substantial improvement or repair of substantial damage. Where the building official determines that the proposed work constitutes substantial improvement or repair of substantial damage, and where required by this code, the building official shall require the building to meet the requirements of Section 1612 and Section R322. 104.3 Notices and orders. The building official shall issue all necessary notices or orders to ensure compliance with this code. 104.4 Inspections. The building official shall make all of the required inspections, or the building official shall have the authority to accept reports of inspection by approved agencies or individuals. Reports of such inspections shall be in writing and be certified by a responsible officer of such approved agency or by the responsible individual. The building official is authorized to engage such expert opinion as deemed necessary to report upon unusual technical issues that arise, subject to the approval of the appointing authority. 104.5 Identification. The building official shall carry proper identification when inspecting structures or premises in the performance of duties under this code. 104.6 Right of entry. Where it is necessary to make an inspection to enforce the provisions of this code, or where the building official has reasonable cause to believe that there exists in a structure or upon a premises a condition which is contrary to or in violation of this code which makes the structure or premises unsafe, dangerous or hazardous, the building official is authorized to enter the structure or premises at reasonable times to inspect or to perform the duties imposed by this code, provided that if such structure or premises be occupied that credentials be presented to the occupant and entry requested. If such structure or premises is unoccupied, the building official shall first make a reasonable effort to locate the owner or other person having charge or control of the structure or premises and request entry. If entry is refused, the building official shall have recourse to the remedies provided by law to secure entry. 104.6.2 When the building official obtains a proper inspection warrant or other remedy provided by law to secure entry, no owner or occupant or any other persons having charge, care or control of any building, structure, or premises shall fail or neglect, after proper request is made as herein provided, to promptly permit entry therein by the building official for the purpose of inspection and examination pursuant to this code. 104.7 Division of_records. The building official shall keep official records of applications received, permits and certificates issued, fees collected, reports of inspections, and notices and orders issued. 11 Page 848 of 1019 Such records shall be retained in the official records for the period required for retention of public records per FS 119. 104.8 Liability. The building official, member of the board of appeals or employee charged with the enforcement of this code, while acting for the jurisdiction in good faith and without malice in the discharge of the duties required by this code or other pertinent law or ordinance, shall not thereby be civilly or criminally rendered liable personally and is hereby relieved from personal liability for any damage accruing to persons or property as a result of any act or by reason of an act or omission in the discharge of official duties. Any suit instituted against an officer or employee or board member because of an act performed by that officer or employee or board member in the lawful discharge of duties and under the provisions of this code shall be defended by legal representative of the jurisdiction until the final termination of the proceedings. The building official or any subordinate shall not be liable for cost in any action, suit or proceeding that is instituted in pursuance of the provisions of this code. 104.8.1 Legal defense. Any suit or criminal complaint instituted against an officer or employee or board member_of an act performed by that officer or employee or board member in the lawful discharge of duties and under the provisions of this code shall be defended by legal representatives of the jurisdiction until the final termination of the proceedings. The building official or any subordinate shall not be liable for cost in any action, suit or proceeding that is instituted in pursuance of the provisions of this code. 104.9 Approved materials and equipment. Materials, equipment and devices approved by the building official shall be constructed and installed in accordance with such approval. 104.9.1 Used materials and equipment. The use of used materials which meet the requirements of this code for new materials is permitted. Used equipment and devices shall not be reused unless approved by the building official. 104.10 Modifications. Wherever there are practical difficulties involved in carrying out the provisions of this code, the building official shall have the authority to grant modifications for individual cases, upon application of the owner or owner's representative, provided the building official shall first find that special individual reason makes the strict letter of this code impractical and the modification is in compliance with the intent and purpose of this code and that such modification does not lessen health, accessibility, life and fire safety, or structural requirements. The details of action granting modifications shall be recorded and entered in the files of the division of building safety. 104.10.1 Flood hazard areas. The building official shall coordinate with the floodplain administrator to review requests submitted to the building official that seek approval to modify the strict application of the flood resistant construction requirements of the Florida Building Code to determine whether such requests require the granting of a variance pursuant to Section 117. 12 Page 849 of 1019 104.11 Alternative materials, design and methods of construction and equipment. The provisions of this code are not intended to prevent the installation of any material or to prohibit any design or method of construction not specifically prescribed by this code, provided that any such alternative has been approved. An alternative material, design or method of construction shall be approved where the building official finds that the proposed design is satisfactory and complies with the intent of the provisions of this code, and that the material, method or work offered is, for the purpose intended, not less than the equivalent of that prescribed in this code in quality, strength, effectiveness,fire resistance, durability and safety. Where the alternative material, design or method of construction is not approved, the building official shall respond in writing, stating the reasons why the alternative was not approved. 104.11.1 Research reports. Supporting data, where necessary to assist in the approval of materials or assemblies not specifically provided for in this code, shall consist of valid research reports from approved sources. 104.11.2 Tests. Whenever there is insufficient evidence of compliance with the provisions of this code, or evidence that a material or method does not conform to the requirements of this code, or in order to substantiate claims for alternative materials or methods, the building official shall have the authority to require tests as evidence of compliance to be made at no expense to the jurisdiction. Test methods shall be as specified in this code or by other recognized test standards. In the absence of recognized and accepted test methods, the building official shall approve the testing procedures. Tests shall be performed by an approved agency. Reports of such tests shall be retained by the building official for the period required for retention of public records. 104.12 Requirements not covered by code. Any requirements necessary for strength, stability or proper operation of an existing or proposed building, structure, electrical, gas, mechanical or plumbing system, or for the public safety, health and general welfare, not specifically covered by this or other technical codes, shall be determined by the building official. SECTION 105 PERMITS 105.1 Required. Any owner or owner's authorized agent who intends to construct, enlarge, alter, repair, move, demolish, or change the occupancy of a building or structure, or to erect, install, enlarge, alter, repair, remove, convert or replace any impact-resistant coverings, electrical, gas, mechanical or plumbing, fire protection system, or accessible or flood resistant site element, the installation of which is regulated by this code, or to cause any such work to be done, shall first make application to the building official and obtain the required permit. 105.1.1 Annual facility permit. In lieu of an individual permit for each alteration to an existing electrical, gas, mechanical or plumbing or interior nonstructural office system(s), the building official is authorized to issue an annual permit for any occupancy to facilitate routine or emergency service, repair, refurbishing, minor renovations of service systems or manufacturing equipment installations/relocations. The building official shall be notified of major changes and shall retain the right to make inspections at the facility site as deemed necessary. An annual facility permit shall be 13 Page 850 of 1019 assessed with an annual fee and shall be valid for one year from date of issuance. A separate permit shall be obtained for each facility and for each construction trade, as applicable. The permit application shall contain a general description of the parameters of work intended to be performed during the year. 105.1.2 Annual Facility permit records. The person to whom an annual permit is issued shall keep a detailed record of alterations made under such annual permit. The building official shall have access to such records at all times or such records shall be filed with the building official as designated. The building official is authorized to revoke such permit, if code violations are found to exist. 105.1.3 Food permit. In accordance with 500.12, Florida Statutes, a food permit from the Department of Agriculture and Consumer Services is required of any person who operates a food establishment or retail store. 105.1.4 Public swimming pool.The local enforcing agency may not issue a building permit to construct, develop, or modify a public swimming pool without proof of application, whether complete or incomplete, for an operating permit pursuant to Section 514.031, Florida Statutes. A certificate of completion or occupancy may not be issued until such operating permit is issued. The local enforcing agency shall conduct their review of the building permit application upon filing and in accordance with Chapter 553, Florida Statutes. The local enforcing agency may confer with the Department of Health, if necessary, but may not delay the building permit application review while awaiting comment from the Department of Health. 105.2 Work exempt from permit. Exemptions from permit requirements of this code shall not be deemed to grant authorization for any work to be done in any manner in violation of the provisions of this code or any other laws or ordinances of this jurisdiction, to include work in any special flood hazard area. Exemptions granted under this section do not relieve the owner or contractor from their duty to comply with applicable provisions of the Florida Building Code, and requirements of the local floodplain management ordinance. As determined by the building official, permits shall not be required for the following: Building: 1. Building permits are not required for replacement or repair work having a value of less than $1,000.00, providing, however, that such work will not adversely affect the structural integrity, fire rating, exit access or egress requirements. 2. Painting, papering, tiling, carpeting, cabinets, counter tops and similar finish work, with no electrical or plumbing work. 3. Temporary motion picture, television and theater sets and scenery. 14 Page 851 of 1019 4. Traditional swings and other standard playground equipment accessory to detached one- and two-family dwellings, but they may be subject to Zoning permits. 5. Retractable awnings supported by an exterior wall and do not require additional support of Groups R-3 and U occupancies, but they may be subject to Zoning permits. 6. In the case of roofing repairs, a permit may not be required for work having a value of less than $500, unless such work effects the structural integrity of the roof. 7. The installation of one (1) accessory building (tool shed, etc.) per single family residence/lot, with the accessory building having a size less than or equal to 100 square feet. Electrical: Repairs and maintenance: Minor repair work, including the replacement of lamps or the connection of approved portable electrical equipment to approved permanently installed receptacles. Radio and television transmitting stations: The provisions of this code shall not apply to electrical equipment used for radio and television transmissions, but do apply to equipment and wiring for a power supply and the installations of towers and antennas. Temporary testing systems: A permit shall not be required for the installation of any temporary system required for the testing or servicing of electrical equipment or apparatus. Gas: 1. Portable heating appliance. 2. Replacement of any minor part that does not alter approval of equipment or make such equipment unsafe. Mechanical: 1. Portable heating appliance. 2. Portable ventilation equipment. 3. Portable cooling unit. 4. Steam, hot or chilled water piping within any heating or cooling equipment regulated by this code. 15 Page 852 of 1019 5. Replacement of any part that does not alter its approval or make it unsafe. 6. Portable evaporative cooler. 7. Self-contained refrigeration system containing 10 pounds (5 kg) or less of refrigerant and actuated by motors of 1 horsepower(746 W) or less. 8. The installation, replacement, removal or metering of any electrical load management control device where installed by a utility service provider. Plumbing: 1. The stopping of leaks in drains, water, soil, waste or vent pipe, provided, however, that if any concealed trap, drain pipe, water, soil, waste or vent pipe becomes defective and it becomes necessary to remove and replace the same with new material, such work shall be considered as new work and a permit shall be obtained and inspection made as provided in this code. 2. The clearing of stoppages or the repairing of leaks in pipes, valves or fixtures and the removal and reinstallation of water closets, provided such repairs do not involve or require the replacement or rearrangement of valves, pipes or fixtures. 3. The replacement of common household plumbing fixtures to existing supply lines and outlets in 1&2 Family Dwellings. This does not include water heaters, bathtubs, or showers. 105.2.1 Emergency repairs. Where equipment replacements and repairs must be performed in an emergency situation, the permit application shall be submitted within the next working business day to the building official. Notification shall be given to the building official, including the work address, nature of emergency, and scope of work immediately, or by the next business day. 105.2.2. Minor repairs. Ordinary minor repairs may be made with the approval of the building official without a permit, provided the repairs shall not include the cutting away of any wall, partition or portion thereof, the removal or cutting of any structural beam or load-bearing support, or the removal or change of any required means of egress, or rearrangement of parts of a structure affecting the egress requirements; nor shall ordinary repairs include addition to, alteration of, replacement or relocation of any standpipe, water supply, sewer, drainage, drain leader, gas, soil, waste, vent or similar piping, electric wiring systems or mechanical equipment or other work affecting public health or general safety, and such repairs shall not violate any of the provisions of the technical codes. 105.2.3 Public service agencies. A permit shall not be required for the installation, alteration or repair of generation, transmission, distribution or metering or other related equipment that is under the ownership and control of public service agencies by established right. 16 Page 853 of 1019 105.3 Application for permit. To obtain a permit, the applicant shall first file an application therefore in writing on a form furnished by the division of building Safety for that purpose. Permit application forms shall be in the format prescribed by a local administrative board, if applicable, and must comply with the requirements of Section 713.135(5) and (6), Florida Statutes. Each application shall be inscribed with the date of application, and the code in effect as of that date. For a building permit for which an application is submitted prior to the effective date of the Florida Building Code, the state minimum building code in effect in the permitting jurisdiction on the date of the application governs the permitted work for the life of the permit and any extension granted to the permit. Effective October 1, 2017, a local enforcement agency shall post each type of building permit application on its website. Completed applications must be able to be submitted electronically to the appropriate division of building safety. Accepted methods of electronic submission include, but are not limited to, e- mail submission of applications in portable document format or submission of applications through an electronic fill-in form available on the division of building safety's website or through a third-party submission management software. Payments, attachments, or drawings required as part of the permit application may be submitted in person in a non-electronic format, at the discretion of the building official. 105.3.1 Action on application. The building official shall examine or cause to be examined applications for permits and amendments thereto within a reasonable time after filing. If the application or the construction documents do not conform to the requirements of pertinent laws, the building official shall reject such application in writing, stating the reasons therefore. If the building official is satisfied that the proposed work conforms to the requirements of this code and laws and ordinances applicable thereto, the building official shall issue a permit therefore as soon as practicable. When authorized through contractual agreement with a school board, in acting on applications for permits, the building official shall give first priority to any applications for the construction of, or addition or renovation to, any school or educational facility. 105.3.1.1 If a state university, Florida college or public school district elects to use a local government's code enforcement offices, fees charged by counties and municipalities for enforcement of the Florida Building Code on buildings, structures, and facilities of state universities, state colleges, and public school districts shall not be more than the actual labor and administrative costs incurred for plans review and inspections to ensure compliance with the code. 105.3.1.2 No permit may be issued for any building construction, erection, alteration, modification, repair, or addition unless the applicant for such permit provides to the enforcing agency which issues the permit any of the following documents which apply to the construction for which the permit is to be issued and which shall be prepared by or under the direction of an engineer registered under Chapter 471, Florida Statutes: 1. Plumbing documents for any new building or addition which requires a plumbing system with more than 250 fixture units or which costs more than $125,000. 17 Page 854 of 1019 2. Fire sprinkler documents for any new building or addition which includes a fire sprinkler system which contains 50 or more sprinkler heads. Personnel as authorized by chapter 633 Florida Statutes, may design a fire sprinkler system of 49 or fewer heads and may design the alteration of an existing fire sprinkler system if the alteration consists of the relocation, addition or deletion of not more than 49 heads, notwithstanding the size of the existing fire sprinkler system. 3. Heating, ventilation, and air-conditioning documents for any new building or addition which requires more than a 15-ton-per-system capacity which is designed to accommodate 100 or more persons or for which the system costs more than $125,000. This paragraph does not include any document for the replacement or repair of an existing system in which the work does not require altering a structural part of the building or for work on a residential one, two, three or four-family structure. An air-conditioning system may be designed by an installing air-conditioning contractor certified under Chapter 489, Florida Statutes, to serve any building or addition which is designed to accommodate fewer than 100 persons and requires an air-conditioning system with a value of$125,000 or less; and when a 15-ton-per system or less is designed for a singular space of a building and each 15-ton system or less has an independent duct system. Systems not complying with the above require design documents that are to be sealed by a professional engineer. Example 1: When a space has two 10-ton systems with each having an independent duct system, the contractor may design these two systems since each unit (system) is less than 15 tons. Example 2: Consider a small single-story office building which consists of six individual offices where each office has a single three-ton package air conditioning heat pump. The six heat pumps are connected to a single water cooling tower. The cost of the entire heating, ventilation and air-conditioning work is $47,000 and the office building accommodates fewer than 100 persons. Because the six mechanical units are connected to a common water tower this is considered to be an 18-ton system. NOTE: It was further clarified by the Commission that the limiting criteria of 100 persons and $125,000 apply to the building occupancy load and the cost for the total air-conditioning system of the building. 4. Any specialized mechanical, electrical, or plumbing document for any new building or addition which includes a medical gas, oxygen, steam, vacuum, toxic air filtration, halon, or fire detection and alarm system which costs more than $5,000. 5. Electrical documents. (See Florida Statutes, Section 471.003(2)(h)). Any electrical or plumbing or air conditioning and refrigeration system meeting the following thresholds are required to be designed by a Florida Registered Engineer. Any system which: 18 Page 855 of 1019 1. Requires an electrical or plumbing or air-conditioning and refrigeration system with a value greater than $125,000; and 2.a. Requires an aggregate service capacity of greater than 600 amperes (240 volts) on a residential electrical system or greater than 800 amperes (240 volts) on a commercial or industrial electrical system; b. Requires a plumbing system with more than 250 fixture units; or c. Requires a heating, ventilation, and air-conditioning system which exceeds a 15-ton- per-system capacity, or if the project is designed to accommodate more than 100 persons. Documents requiring an engineer seal by this part shall not be valid unless a professional engineer who possesses a valid certificate of registration has signed, dated, and stamped such document as provided in Section 471.025, Florida Statutes. 6. All public swimming pools and public bathing places defined by and regulated under Chapter 514, Florida Statutes 105.3.2 Time limitation of application. An application for a permit for any proposed work shall be deemed to have been abandoned becoming null and void 180 days after the date of filing, or for any 180 day period of abandonment or suspension during the application process, unless such application has been pursued in good faith or a permit has been issued; except that the building official is authorized to grant one or more extensions of time for additional periods not exceeding 90 days each. The extension shall be requested in writing prior to the abandonment date, with justifiable cause demonstrated. Abandoned applications shall be subject to destruction in accordance with state law. The fee for renewal, re-issuance, and extension of a permit application shall be set forth by the administrative authority. There may be fees or requirements from other government agencies for permit application extensions and renewals. 105.3.3 An enforcing authority may not issue a building permit for any building construction, erection, alteration, modification, repair or addition unless the permit either includes on its face or there is attached to the permit the following statement: "NOTICE: In addition to the requirements of this permit, there may be additional restrictions applicable to this property that may be found in the public records of this county, such as the requirement for Home or Property Owners Association approval, and there may be additional permits required from other governmental entities such as water management districts, state agencies, or federal agencies." 105.3.4 A building permit for a single-family residential dwelling must be issued within 30 working days of application therefore unless unusual circumstances require a longer time for processing the application or unless the permit application fails to satisfy the Florida Building Code or the enforcing agency's laws or ordinances. 19 Page 856 of 1019 105.3.5 Identification of minimum premium policy. Except as otherwise provided in Chapter 440, Florida Statutes, Workers' Compensation, every employer shall, as a condition to receiving a building permit, show proof that it has secured compensation for its employees as provided in Section 440.10 and 440.38, Florida Statutes. 105.3.6 Asbestos removal contractor exemption. Refer to Section 105.9 for additional requirements. A licensed asbestos removal contractor is not required when moving, removal or disposal of asbestos-containing materials on a residential building where the owner occupies the building, the building is not for sale or lease, and the work is performed according to the owner-builder limitations provided in this paragraph. To qualify for exemption under this paragraph, an owner must personally appear and sign the building permit application. The permitting agency shall provide the person with a disclosure statement in substantially the following form: Disclosure Statement: State law requires asbestos abatement to be done by licensed contractors. You have applied for a permit under an exemption to that law. The exemption allows you, as the owner of your property, to act as your own asbestos abatement contractor even though you do not have a license. You must supervise the construction yourself. You may move, remove or dispose of asbestos-containing materials on a residential building where you occupy the building and the building is not for sale or lease, or the building is a farm outbuilding on your property. If you sell or lease such building within 1 year after the asbestos abatement is complete, the law will presume that you intended to sell or lease the property at the time the work was done, which is a violation of this exemption. You may not hire an unlicensed person as your contractor. Your work must be done according to all local, state and federal laws and regulations which apply to asbestos abatement projects. It is your responsibility to make sure that people employed by you have licenses required by state law and by county or municipal licensing ordinances. 105.3.7 Applicable Code for Manufactured Buildings. Manufacturers should be permitted to complete all buildings designed and approved prior to the effective date of a new code edition, provided a clear signed contract is in place. The contract shall provide specific data mirroring that required by an application for permit, specifically, without limitation, date of execution, building owner or dealer, and anticipated date of completion. However, the construction activity must commence within 6 months of the contract's execution. The contract is subject to verification by the Department of Business and Professional Regulation. 105.3.8 Public right of way. A permit shall not be given by the building official for the construction of any building, or for the alteration of any building where said building is to be changed and such change will affect the exterior walls, bays, balconies, or other appendages or projections fronting on any street, alley or public lane, or for the placing on any lot or premises of any building or structure removed from another lot or premises, unless the applicant has received a right of way permit from the authority having jurisdiction over the street, alley or public lane 20 Page 857 of 1019 105.4 Conditions of the permit. The issuance or granting of a permit shall not be construed to be a permit for, or an approval of, any violation of any of the provisions of this code or of any other ordinance of any other federal, state and local laws, ordinances, codes and regulations. Permits presuming to give authority to violate or cancel the provisions of this code or other ordinances of any other federal, state and local laws, ordinances, codes and regulations shall not be valid. The issuance of a permit based on construction documents and other data shall not prevent the building official from requiring the correction of errors in the construction documents and other data. The building official is also authorized to prevent occupancy or use of a structure where in violation of this code or of any other ordinances of this jurisdiction or of any other federal, state and local laws, ordinances, codes and regulations. 105.4.1 Permit intent. A permit issued shall be construed to be a license to proceed with the work and not as authority to violate, cancel, alter or set aside any of the provisions of the technical codes, nor shall issuance of a permit prevent the building official from thereafter requiring a correction of errors in plans, construction or violations of this code. Every permit issued shall become invalid unless the work authorized by such permit is commenced within six months after its issuance, or if the work authorized by such permit is suspended or abandoned for a period of six months after the time the work is commenced. 105.4.1.1 If work has commenced and the permit is revoked, becomes null and void, or expires because of lack of progress or abandonment, a new permit covering the proposed construction shall be obtained before proceeding with the work. 105.4.1.2 If a new permit, or revalidation (renewal) of the original permit, is not obtained within 180 days from the date the initial permit became null and void, the building official is authorized to require that any work which has been commenced or completed be removed from the building site. Alternately, a new permit may be issued on application, providing the work in place and required to complete the structure meets all applicable regulations in effect at the time the initial permit became null and void and any regulations which may have become effective between the date of expiration and the date of issuance of the new permit. 105.4.1.3 Work shall be considered to be in active progress when the permit has received an approved inspection within 180 days. This provision shall not be applicable in case of civil commotion or strike or when the building work is halted due directly to judicial injunction, order or similar process, or due to action by an environmental or archeological agency having jurisdiction. The building official is authorized to grant, in writing, one or more extensions of time, for periods not more than 3 months each. The extension shall be requested in writing and justifiable cause demonstrated, prior to expiration. 105.4.1.4 The fee for renewal, reissuance and extension of a permit shall be set forth by the administrative authority. There may be fees or requirements from other government agencies for permit extensions and renewals. 21 Page 858 of 1019 105.5 Expiration. Every permit issued shall become invalid unless the work on the site authorized by such permit is commenced within 180 days after its issuance, or if the work authorized on the site by such permit is suspended or abandoned for a period of 180 days after the time the work is commenced. The permit holder and property owner shall be responsible to either: (1) Complete the work: renew the permit, if applicable, or obtain a new permit to complete all work in accordance with the permitted plans and inspection or (2) Remove the work: renew the permit and revise the plans, if applicable, or obtain a new permit to remove any partially completed work in a safe and code compliant manner. Any work not removed shall be subject to the penalties for unpermitted work. The building official is authorized to grant, in writing, one or more extensions of time, for periods not more than 180 days each. The extension shall be requested in writing and justifiable cause demonstrated as determined by the building official. 105.5.1 The building official is authorized to reject new permit applications from a contractor who holds more than (1) expired or inactive permits. 105.5.1.1 For the purposes of this subsection, a closed permit shall mean a permit for which all requirements for completion have been satisfied or a permit that has been administratively closed by the building official. 105.5.1.2 For the purposes of this subsection, an open permit shall mean a permit that has not satisfied all requirements for completion as defined in 105.5.1.1. 105.5.2 The building official is authorized to administratively close expired or inactive trade permits after (10) years of expiration when no safety hazard exists and no code violations have been previously identified. 105.5.3 Closing out or resolving open or expired permits shall be the responsibility of the permit applicant and the property owner. Failure to close out or resolve open permits may be reported to the proper authority by the building official. 105.6 Denial or revocation. Whenever a permit required under this section is denied or revoked because the plan, or the construction, erection, alteration, modification, repair, or demolition of a building, is found by the local enforcing agency to be not in compliance with the Florida Building Code, the local enforcing agency shall identify the specific plan or project features that do not comply with the applicable codes, identify the specific code chapters and sections upon which the finding is based, and provide this information to the permit applicant. If the local building code administrator or inspector finds that the plans are not in compliance with the Florida Building Code, the local building code administrator or inspector shall identify the specific plan features that do not comply with the applicable codes, identify the specific code chapters and sections upon which the finding is based, and provide this information to the local enforcing agency. The local enforcing agency shall provide this information to the permit applicant. 105.6.1 Misrepresentation of application. The building official may revoke a permit or approval, issued under the provisions of this code, when there has been any false statement or 22 Page 859 of 1019 misrepresentation as to the material fact in the application or plans on which the permit or approval was based. 105.6.2 Violation of code provisions. The building official may require correction or revoke the permit upon determination by the building official that the construction, erection, alteration, repair, moving, demolition, installation, or replacement of the building, structure, electrical, gas, mechanical or plumbing systems for which the permit was issued is in violation of, or not in conformity with, the provisions of this code. 105.7 Placement of permit. The building permit or copy shall be kept on the site of the work until the completion of the project. 105.8 Notice of commencement. In accordance with Section 713.135, Florida Statutes, when any person applies for a building permit, the authority issuing such permit shall print on the face of each permit card in no less than 14-point, capitalized, boldfaced type: "WARNING TO OWNER: YOUR FAILURE TO RECORD A NOTICE OF COMMENCEMENT MAY RESULT IN YOUR PAYING TWICE FOR IMPROVEMENTS TO YOUR PROPERTY. A NOTICE OF COMMENCEMENT MUST BE RECORDED AND POSTED ON THE JOB SITE BEFORE THE FIRST INSPECTION. IF YOU INTEND TO OBTAIN FINANCING, CONSULT WITH YOUR LENDER OR AN ATTORNEY BEFORE RECORDING YOUR NOTICE OF COMMENCEMENT." 105.9 Asbestos. The enforcing agency shall require each building permit for the demolition or renovation of an existing structure to contain an asbestos notification statement which indicates the owner's or operator's responsibility to comply with the provisions of Section 469.003, Florida Statutes, and to notify the Department of Environmental Protection of his or her intentions to remove asbestos, when applicable, in accordance with state and federal law. Refer to Section 105.3.6 "Asbestos Removal Contractor Exemption" of this code for additional requirements. 105.10 Certificate of protective treatment for prevention of termites. A weather-resistant job-site posting board shall be provided to receive duplicate treatment certificates as each required protective treatment is completed, providing a copy for the person the permit is issued to and another copy for the building permit files. The treatment certificate shall provide the product used, identity of the applicator, time and date of the treatment, site location, area treated, chemical used, percent concentration and number of gallons used, to establish a verifiable record of protective treatment. If the soil chemical barrier method for termite prevention is used, final exterior treatment shall be completed prior to final building approval. For a bait system, see Section 1816.1.7 of the Florida Building Code for contract document requirements. 105.11 Notice of termite protection. A permanent sign which identifies the termite treatment provider and need for reinspection and treatment contract renewal shall be provided. The sign shall be posted near the water heater or electric panel. 105.12 Work starting before permit issuance. Upon written request and approval of the building official, the scope of work delineated in the building permit application and plan may be started prior to 23 Page 860 of 1019 the final approval and issuance of the permit, provided any work completed is entirely at risk of the permit applicant and the work does not proceed past the first required inspection. 105.13 Phased permit approval. After submittal of the appropriate construction documents, the building official is authorized to issue a permit for the construction of foundations or any other part of a building or structure before the construction documents for the whole building or structure have been submitted. The holder of such permit for the foundation or other parts of a building or structure shall proceed at the holder's own risk with the building operation and without assurance that a permit for the entire structure will be granted. Corrections may be required to meet the requirements of the technical codes. 105.14 Permit issued on basis of an affidavit. The building official may accept a sworn affidavit from a registered architect or engineer stating that the plans submitted conform to the technical codes. For buildings and structures, the affidavit shall state that the plans conform to the laws as to egress, type of construction and general arrangement and, if accompanied by drawings, show the structural design and that the plans and design conform to the requirements of the technical codes as to strength, stresses, strains, loads and stability. Whenever a permit is issued in reliance upon an affidavit or whenever the work to be covered by a permit involves installation under conditions which, in the opinion of the building official, are hazardous or complex, the building official shall require that the architect or engineer who signed the affidavit or prepared the drawings or computations shall supervise such work. In addition, they shall be responsible for conformity to the permit, provide copies of inspection reports as inspections are performed, and upon completion make and file with the building official written affidavit that the work has been done in conformity to the reviewed plans and with the structural provisions of the technical codes. In the event such architect or engineer is not available, the owner shall employ in his stead a competent person or agency whose qualifications are reviewed by the building official. The building official shall ensure that any person conducting plans review is qualified as a plans examiner under Part XII of Chapter 468, Florida Statutes, and that any person conducting inspections is qualified as a building inspector under Part III of Chapter 468, Florida Statutes. Nothing aforesaid shall preclude plan review or inspections by the building official (See also Section 107.6). Exception: Permit issued on basis of an affidavit shall not extend to the flood load and flood resistance requirements of the Florida Building Code. 105.15 Opening protection. When any activity requiring a building permit that is applied for on or after July 1, 2008, and for which the estimated cost is $50,000 or more for a site built single-family detached residential structure that is located in the wind borne debris region as defined in this Code and that has an insured value of $750,000 or more, or, if the site built single-family detached residential structure is uninsured or for which documentation of insured value is not presented, has a just valuation for the structure for purposes of ad valorem taxation of $750,000 or more; opening protections as required within this Code or Florida Building Code, Residential for new construction shall be provided. Exception: Single family residential structures permitted subject to the Florida Building Code are not required to comply with this section. 24 Page 861 of 1019 105.16 Inspection of existing residential building not impacted by construction. (a) A local enforcing agency, and any local building code administrator, inspector, or other official or entity, may not require as a condition of issuance of a one- or two-family residential building permit the inspection of any portion of a building, structure, or real property that is not directly impacted by the construction, erection, alteration, modification, repair, or demolition of the building, structure, or real property for which the permit is sought. (b) This subsection does not apply to a building permit sought for: 1. A substantial improvement as defined in Section 161.54, Florida Statutes or as defined in the Florida Building Code. 2. A change of occupancy as defined in the Florida Building Code. 3. A conversion from residential to nonresidential or mixed use pursuant to Section 553.507(2)(a), Florida Statutes or as defined in the Florida Building Code. 4. A historic building as defined in the Florida Building Code. (c) This subsection does not prohibit a local enforcing agency, or any local building code administrator, inspector, or other official or entity, from: 1. Citing any violation inadvertently observed in plain view during the ordinary course of an inspection conducted in accordance with the prohibition in paragraph (a). 2. Inspecting a physically nonadjacent portion of a building, structure, or real property that is directly impacted by the construction, erection, alteration, modification, repair, or demolition of the building, structure, or real property for which the permit is sought in accordance with the prohibition in paragraph (a). 3. Inspecting any portion of a building, structure, or real property for which the owner or other person having control of the building, structure, or real property has voluntarily consented to the inspection of that portion of the building, structure, or real property in accordance with the prohibition in paragraph (a). 4. Inspecting any portion of a building, structure, or real property pursuant to an inspection warrant issued in accordance with Sections 933.20-933.30, Florida Statutes. 105.17 Streamlined low-voltage alarm system installation permitting. (1) As used in this section, the term: (a) "Contractor" means a person who is qualified to engage in the business of electrical or alarm system contracting pursuant to a certificate or registration issued by the department under part II of chapter 489. 25 Page 862 of 1019 (b) "Low-voltage alarm system project" means a project related to the installation, maintenance, inspection, replacement, or service of a new or existing alarm system, as defined in s. 489.505, that is hardwired and operating at low voltage, as defined in the National Electrical Code Standard 70, Current Edition, or a new or existing low-voltage electric fence, and ancillary components or equipment attached to such a system or fence, including, but not limited to, home-automation equipment, thermostats, closed-circuit television systems, access controls, battery recharging devices, and video cameras. (c) "Low-voltage electric fence" means an alarm system, as defined in s. 489.505, that consists of a fence structure and an energizer powered by a commercial storage battery not exceeding 12 volts which produces an electric charge upon contact with the fence structure. (d) "Wireless alarm system" means a burglar alarm system or smoke detector that is not hardwired. (2) Notwithstanding any provision of law, this section applies to all low-voltage alarm system projects for which a permit is required by a local enforcement agency. However, a permit is not required to install, maintain, inspect, replace, or service a wireless alarm system, including any ancillary components or equipment attached to the system. (3) A low-voltage electric fence must meet all of the following requirements to be permitted as a low- voltage alarm system project, and no further permit shall be required for the low-voltage alarm system project other than as provided in this section: (a) The electric charge produced by the fence upon contact must not exceed energizer characteristics set forth in paragraph 22.108 and depicted in Figure 102 of International Electrotechnical Commission Standard No. 60335-2-76, Current Edition. (b) A nonelectric fence or wall must completely enclose the low-voltage electric fence. The low-voltage electric fence may be up to 2 feet higher than the perimeter nonelectric fence or wall. (c) The low-voltage electric fence must be identified using warning signs attached to the fence at intervals of not more than 60 feet. (d) The low-voltage electric fence shall not be installed in an area zoned exclusively for single-family or multi-family residential use. (e) The low-voltage electric fence shall not enclose the portions of a property which are used for residential purposes. (4) This section does not apply to the installation or replacement of a fire alarm if a plan review is required. (5) A local enforcement agency shall make uniform basic permit labels available for purchase by a contractor to be used for the installation or replacement of a new or existing alarm system at a cost of not more than $40 per label per project per unit. The local enforcement agency may not require the 26 Page 863 of 1019 payment of any additional fees, charges, or expenses associated with the installation or replacement of a new or existing alarm system. (a) A local enforcement agency may not require a contractor, as a condition of purchasing a label, to submit any information other than identification information of the licensee and proof of registration or certification as a contractor. (b) A label is valid for 1 year after the date of purchase and may only be used within the jurisdiction of the local enforcement agency that issued the label. A contractor may purchase labels in bulk for one or more unspecified current or future projects. (6) A contractor shall post an unused uniform basic permit label in a conspicuous place on the premises of the low-voltage alarm system project site before commencing work on the project. (7) A contractor is not required to notify the local enforcement agency before commencing work on a low-voltage alarm system project. However, a contractor must submit a Uniform Notice of a Low- Voltage Alarm System Project as provided under subsection (8) to the local enforcement agency within 14 days after completing the project. A local enforcement agency may take disciplinary action against a contractor who fails to timely submit a Uniform Notice of a Low-Voltage Alarm System Project. (8) The Uniform Notice of a Low-Voltage Alarm System Project may be submitted electronically or by facsimile if all submissions are signed by the owner, tenant, contractor, or authorized representative of such persons. The Uniform Notice of a Low-Voltage Alarm System Project must contain the following information: UNIFORM NOTICE OF A LOW-VOLTAGE ALARM SYSTEM PROJECT Owner's or Customer's Name Owner's or Customer's Address City State Zip Phone Number E-mail Address Contractor's Name Contractor's Address 27 Page 864 of 1019 City State Zip Phone Number Contractor's License Number Date Project Completed Scope of Work Notice is hereby given that a low-voltage alarm system project has been completed at the address specified above. I certify that all of the foregoing information is true and accurate. (Signature of Owner, Tenant, Contractor, or Authorized Representative) (9) A local enforcement agency may coordinate directly with the owner or customer to inspect a low- voltage alarm system project to ensure compliance with applicable codes and standards. If a low-voltage alarm system project fails an inspection, the contractor must take corrective action as necessary to pass inspection. (10) A municipality, county, district, or other entity of local government may not adopt or maintain in effect any ordinance or rule regarding a low-voltage alarm system project that is inconsistent with this section. (11) A uniform basic permit label shall not be required for the subsequent maintenance, inspection, or service of an alarm system that was permitted in accordance with this section. The provisions of this act are not intended to impose new or additional licensure requirements on persons licensed in accordance with the applicable provisions of chapter 489, Florida Statutes. SECTION 106 FLOOR AND ROOF DESIGN LOADS 106.1 Live loads posted. Where the live loads for which each floor or portion thereof of a commercial or industrial building is or has been designed to exceed 50 psf (2.40 kN/m2), such design live loads shall be conspicuously posted by the owner or the owner's authorized agent in that part of each story in which they apply, using durable signs. It shall be unlawful to remove or deface such notices 106.2 Issuance of certificate of occupancy. A certificate of occupancy required by Section 111 shall not be issued until the floor load signs, required by Section 106.1, have been installed. 106.3 Restrictions on loading. It shall be unlawful to place, or cause or permit to be placed, on any floor or roof of a building, structure or portion thereof, a load greater than is permitted by this code. 28 Page 865 of 1019 SECTION 107 SUBMITTAL DOCUMENTS 107.1 General. Submittal documents consisting of construction documents, statement of special inspections, geotechnical report and other data shall be submitted in two or more sets with each permit application. The construction documents shall be prepared by a registered design professional where required by Chapter 471, Florida Statutes & 61G15 Florida Administrative Code or Chapter 481, Florida Statutes & 61G1 Florida Administrative Code. Where special conditions exist, the building official is authorized to require additional construction documents to be prepared by a registered design professional. Electronic media documents shall be submitted when required by the building official, in a format acceptable to the building official, and may require only one set of submittals. Exception: The building official is authorized to waive the submission of construction documents and other data not required to be prepared by a registered design professional if it is found that the nature of the work applied for is such that review of construction documents is not necessary to obtain compliance with this code. If the design professional is an architect, interior designer, or engineer legally registered under the laws of this state regulating the practice of architecture or interior design as provided for in Chapter 481, Florida Statutes, Part I, or landscape architecture as provided for in Chapter 481, Florida Statutes, Part II, or engineering as provided for in Chapter 471, Florida Statutes, then he or she shall affix his or her official seal to said drawings, specifications and accompanying data, as required by Florida Statute. 107.2 Construction documents. Construction documents shall be in accordance with Sections 107.2.1 through 107.2.6. 107.2.1 Information on construction documents. Construction documents shall be dimensioned and drawn upon suitable material. Electronic media documents are permitted to be submitted when approved by the building official. Construction documents shall be of sufficient clarity to indicate the location, nature and extent of the work proposed and show in detail that it will conform to the provisions of this code and relevant laws, ordinances, rules and regulations, as determined by the building official. Such drawings and specifications shall contain information, in the form of notes or otherwise, as to the quality of materials, where quality is essential to conformity with the technical codes. Such information shall be specific, and the technical codes shall not be cited as a whole or in part, nor shall the term "legal" or its equivalent be used as a substitute for specific information. All information, drawings, specifications and accompanying data shall bear the name and signature of the person responsible for the design. 107.2.1.1 For roof assemblies required by the code, the construction documents shall illustrate, describe and delineate the type of roofing system, materials, fastening requirements, flashing requirements and wind resistance rating that are required to be installed. Product evaluation and installation shall indicate compliance with the wind criteria required for the specific site or a 29 Page 866 of 1019 statement by an architect or engineer certifying suitability for the specific site must be submitted with the construction documents. 107.2.1.2 Additional data. The building official may require details, computations, stress diagrams, and other data necessary to describe the construction or installation and the basis of calculations. All drawings, specifications and accompanying data required by the building official to be prepared by an architect or engineer shall be affixed with their official seal, signature and date as state law requires. 107.2.1.3 Quality of building plans. Building plans shall be drawn to a minimum 1/8 inch scale upon substantial paper, cloth or other acceptable medium. The building official may establish, through Departmental policy, other standards for plans and specifications, including electronic format, in order to provide conformity to its electronic permit review and record retention program. This policy may include such things as minimum size, shape, contrast, clarity, or other items related to records management. Electronic media must be compatible with the archive requirements of Florida Statutes. 107.2.2 Fire protection system shop drawings. Shop drawings for the fire protection system(s) shall be submitted to indicate conformance to this code and the construction documents and shall be approved prior to the start of system installation. Shop drawings shall contain all information as required by the referenced installation standards in Chapter 9. 107.2.3 Means of egress. The construction documents shall show in sufficient detail the location, construction, size and character of all portions of the means of egress including the path of the exit discharge to the public way in compliance with the provisions of this code. In other than occupancies in Groups R-2, R-3, and I-1, the construction documents shall designate the number of occupants to be accommodated on every floor, and in all rooms and spaces. 107.2.4 Exterior wall envelope. Construction documents for all buildings shall describe the exterior wall envelope in sufficient detail to determine compliance with this code. The construction documents shall provide details of the exterior wall envelope as required, including flashing, intersections with dissimilar materials, corners, end details, control joints, intersections at roof, eaves or parapets, means of drainage, water-resistive membrane and details around openings. The construction documents shall include manufacturer's installation instructions that provide supporting documentation that the proposed penetration and opening details described in the construction documents maintain the weather resistance of the exterior wall envelope. The supporting documentation shall fully describe the exterior wall system which was tested, where applicable, as well as the test procedure used. 107.2.5 Site plan. The construction documents submitted with the application for permit shall be accompanied by a site plan showing to scale the size and location of new construction and existing structures on the site, distances from lot lines, the established street grades and the proposed finished grades and, as applicable, flood hazard areas, floodways, and design flood elevations; and it 30 Page 867 of 1019 shall be drawn in accordance with an accurate boundary line survey. In the case of demolition, the site plan shall show construction to be demolished and the location and size of existing structures and construction that are to remain on the site or plot. The building official is authorized to waive or modify the requirement for a site plan when the application for permit is for alteration or repair or when otherwise warranted. 107.2.5.1 Design flood elevations. Where design flood elevations are not specified, they shall be established in accordance with Section 1612.3.1. 107.2.5.2 For the purpose of inspection and record retention, site plans for a building may be maintained in the form of an electronic copy at the worksite. These plans must be open to inspection by the building official or a duly authorized representative, as required by the Florida Building Code. 107.2.6 Structural information. The construction documents shall provide the information specified in Section 1603. 107.3 Examination of documents. The building official shall examine or cause to be examined the accompanying submittal documents and shall ascertain by such examinations whether the construction indicated and described is in accordance with the requirements of this code and other pertinent laws or ordinances. Exceptions: 1. Building plans approved pursuant to Section 553.77(5), Florida Statutes, and state-approved manufactured buildings are exempt from local codes enforcing agency plan reviews except for provisions of the code relating to erection, assembly or construction at the site. Erection, assembly and construction at the site are subject to local permitting and inspections. Photocopies of plans approved according to FAC 61-41.009, Florida Administrative Code, shall be sufficient for local permit application documents of record for the modular building portion of the permitted project. 2. Industrial construction on sites where design, construction and fire safety are supervised by appropriately licensed design and inspection professionals and which contain adequate in-house fire departments and rescue squads is exempt, subject to approval by the building official, from review of plans and inspections, providing the appropriate licensed design and inspection professionals certify that applicable codes and standards have been met and supply appropriate approved drawings to local building and fire-safety inspectors. 107.3.1 Approval of construction documents. When the building official issues a permit, the construction document shall be approved, in writing or by stamp, as "Reviewed for Code Compliance." One set of construction documents so reviewed shall be retained by the building official. The other set shall be returned to the applicant, shall be kept at the site of work and shall be open to inspection by the building official or a duly authorized representative. 31 Page 868 of 1019 107.3.2 Previous approvals. This code shall not require changes in the construction documents, construction or designated occupancy of a structure for which a lawful permit has been heretofore issued or otherwise lawfully authorized, and the construction of which has been pursued in good faith within 180 days after the effective date of this code and has not been abandoned. 107.3.3 Phased approval. The building official is authorized to issue a permit for the construction of foundations or any other part of a building or structure before the construction documents for the whole building or structure have been submitted, provided that adequate information and detailed statements have been filed complying with pertinent requirements of this code. The holder of such permit for the foundation or other parts of a building or structure shall proceed at the holder's own risk with the building operation and without assurance that a permit for the entire structure will be granted. 107.3.4 Design professional in responsible charge. Where it is required that documents be prepared by a registered design professional, the building official shall be authorized to require the owner or the owner's authorized agent to engage and designate on the building permit application a registered design professional who shall act as the registered design professional in responsible charge. If the circumstances require, the owner or the owner's authorized agent shall designate a substitute registered design professional in responsible charge who shall perform the duties required of the original registered design professional in responsible charge. The building official shall be notified in writing by the owner or the owner's authorized agent if the registered design professional in responsible charge is changed or is unable to continue to perform the duties. The registered design professional in responsible charge shall be responsible for reviewing and coordinating submittal documents prepared by others, including phased and deferred submittal items, for compatibility with the design of the building. Those products which are regulated by FAC Rule 61G20 shall be reviewed and approved in writing by the designer of record prior to submittal for jurisdictional approval. 107.3.4.1 Deferred submittals. For the purposes of this section, deferred submittals are defined as those portions of the design that are not submitted at the time of the application and that are to be submitted to the building official. Deferral of any submittal items shall have the prior approval of the building official. The registered design professional in responsible charge shall list the deferred submittals on the construction documents for review by the building official. Documents for deferred submittal items shall be submitted to the registered design professional in responsible charge who shall review them and forward them to the building official with a notation indicating that the deferred submittal documents have been reviewed and found to be in general conformance to the design of the building. The deferred submittal items shall not be installed until the deferred submittal documents have been approved by the building official. 107.3.4.2 Certifications by contractors authorized under the provisions of Section 489.115(4)(b), Florida Statutes, shall be considered equivalent to sealed plans and specifications by a person 32 Page 869 of 1019 licensed under Chapter 471, Florida Statutes, or Chapter 481 Florida Statutes, by local enforcement agencies for plans review for permitting purposes relating to compliance with the wind-resistance provisions of the code or alternate methodologies approved by the Florida Building Commission for one-and two-family dwellings. Local enforcement agencies may rely upon such certification by contractors that the plans and specifications submitted conform to the requirements of the code for wind resistance. Upon good cause shown, local government code enforcement agencies may accept or reject plans sealed by persons licensed under Chapters 471, 481 or 489, Florida Statutes. 107.3.5 Minimum plan review criteria for buildings. The examination of the documents by the building official shall include the following minimum criteria and documents: a floor plan; site plan; foundation plan; floor/roof framing plan or truss layout; all fenestration penetrations; flashing; and rough opening dimensions; and all exterior elevations: Commercial Buildings: Building 1. Site requirements: Parking Fire access Vehicle loading Driving/turning radius Fire hydrant/water supply/post indicator valve (PIV) Set back/separation (assumed property lines) Location of specific tanks, water lines and sewer lines Flood hazard areas, flood zones, and design flood elevations 2. Occupancy group and special occupancy requirements shall be determined (with cross check with the energy code submittal). 3. Minimum type of construction shall be determined (see Table 503). 4. Fire-resistant construction requirements shall include the following components: Fire-resistant separations Fire-resistant protection for type of construction Protection of openings and penetrations of rated walls Fire blocking and draftstopping and calculated fire resistance 5. Fire suppression systems shall include: Early warning smoke evacuation systems Schematic fire sprinklers Standpipes Pre-engineered systems 33 Page 870 of 1019 Riser diagram 6. Life safety systems shall be determined and shall include the following requirements: Occupant load and egress capacities Early warning Smoke control Stair pressurization Systems schematic 7. Occupancy load/egress requirements shall include: Occupancy load Gross Net Means of egress Exit access Exit Exit discharge Stairs construction/geometry and protection Doors Emergency lighting and exit signs Specific occupancy requirements Construction requirements Horizontal exits/exit passageways 8. Structural requirements shall include: Soil conditions/analysis Termite protection Design loads Wind requirements Building envelope Impact resistant coverings or systems Structural calculations (if required) Foundation Flood requirements in accordance with Section 1612, including lowest floor elevations, enclosures, flood damage-resistant materials Wall systems Floor systems Roof systems Threshold inspection plan Stair systems 9. Materials shall be reviewed and shall at a minimum include the following: Wood Steel 34 Page 871 of 1019 Aluminum Concrete Plastic Glass Masonry Gypsum board and plaster Insulating (mechanical) Roofing Insulation Building envelope portions of the Energy Code (including calculation and mandatory requirements) 10. Accessibility requirements shall include the following: Site requirements Accessible route Vertical accessibility Toilet and bathing facilities Drinking fountains Equipment Special occupancy requirements Fair housing requirements 11. Interior requirements shall include the following: Interior finishes (flame spread/smoke development) Light and ventilation (including corresponding portion of the energy code) Sanitation 12. Special systems: Elevators Escalators Lifts 13. Swimming pools: Barrier requirements Spas Wading pools 14. Location and installation details. The specific location and installation details of each fire door, fire damper, ceiling damper and smoke damper shall be shown and properly identified on the building plans by the designer. Electrical 35 Page 872 of 1019 1. Electrical: Wiring Services Feeders and branch circuits Overcurrent protection Grounding Wiring methods and materials GFCIs Electrical portions of the Energy Code (including calculation and mandatory requirements) 2. Equipment 3. Special occupancies 4. Emergency systems 5. Communication systems 6. Low voltage 7. Load calculations 8. Design flood elevation Plumbing 1. Minimum plumbing facilities 2. Fixture requirements 3. Water supply piping 4. Sanitary drainage 5. Water heaters 6. Vents 7. Roof drainage 8. Back flow prevention 9. Irrigation 36 Page 873 of 1019 10. Location of water supply line 11. Grease traps 12. Environmental requirements 13. Plumbing riser 14. Design flood elevation 15. Water/plumbing portions of the Energy Code (including calculation and mandatory requirements) Mechanical 1. Mechanical portions of the Energy calculations 2. Exhaust systems: Clothes dryer exhaust Kitchen equipment exhaust Specialty exhaust systems 3. Equipment 4. Equipment location 5. Make-up air 6. Roof-mounted equipment 7. Duct systems 8. Ventilation 9. Combustion air 10. Chimneys, fireplaces and vents 11. Appliances 12. Boilers 13. Refrigeration 37 Page 874 of 1019 14. Bathroom ventilation 15. Laboratory 16. Design flood elevation Gas 1. Gas piping 2. Venting 3. Combustion air 4. Chimneys and vents 5. Appliances 6. Type of gas 7. Fireplaces 8. LP tank location 9. Riser diagram/shutoffs 10. Design flood elevation 11. Gas portions of the Energy Code (including calculation and mandatory requirements) Demolition 1. Asbestos removal Residential (one- and two-family): 1. Site requirements: Set back/separation (assumed property lines) Location of septic tanks 2. Fire-resistant construction (if required) 3. Smoke detector locations 4. Egress Egress window size and location stairs construction requirements 38 Page 875 of 1019 5. Structural requirements shall include: Wall section from foundation through roof, including assembly and materials, connector tables, and structural calculations (if required) Termite protection Design loads Wind requirements Building envelope Foundation Wall systems Floor systems Roof systems Flood hazard areas, flood zones, design flood elevations, lowest floor elevations, enclosures, equipment, and flood damage-resistant materials 6. Accessibility requirements: show/identify accessible bath 7. Impact resistant coverings or systems 8. Residential Energy Code submittal (including calculation and mandatory requirements) 9. Electrical: Electric service riser with wire sizes, conduit detail and grounding detail Complete load calculations, Panel schedules 10. Mechanical: Equipment and location, Duct systems 11. Plumbing: Plumbing riser 12. Gas: Gas piping Venting Combustion air Chimneys and vents Appliances 39 Page 876 of 1019 Type of gas Fireplaces LP tank location Riser diagram/shutoffs 13. Energy Calculations 14. Swimming Pools Barrier requirements Spas Wading pools Manufactured buildings/housing- 1. Site requirements Setback/separation (assumed property lines) Location of septic tanks (if applicable) 2. Structural Wind zone Anchoring Blocking 3. Plumbing List potable water source and meter size (if applicable) 4. Mechanical Exhaust systems Clothes dryer exhaust Kitchen equipment exhaust 5. Electrical exterior disconnect location Exemptions. Plans examination by the building official shall not be required for the following work: 1. Replacing existing equipment such as mechanical units, water heaters, etc.; 2. Reroofs (as determined by local jurisdiction); 3. Minor electrical, plumbing and mechanical repairs; 4. Annual maintenance permits; 40 Page 877 of 1019 5. Prototype plans: Except for local site adaptions, siding, foundations and/or modifications. Except for structures that require waiver; or 6. Manufactured buildings plan except for foundations and modifications of buildings on site and as listed above in manufactured buildings/housing. 107.4 Amended construction documents. Work shall be installed in accordance with the approved construction documents, and any changes made during construction that are not in compliance with the approved construction documents shall be resubmitted for approval as an amended set of construction documents. 107.5 Retention of construction documents. One set of approved construction documents shall be retained by the building official for a period of not less than 180 days from date of completion of the permitted work, or as required by state or local laws. 107.6 Affidavits. The building official may accept a sworn affidavit from a registered architect or engineer stating that the plans submitted conform to the technical codes. For buildings and structures, the affidavit shall state that the plans conform to the laws as to egress, type of construction and general arrangement and, if accompanied by drawings, show the structural design and that the plans and design conform to the requirements of the technical codes as to strength, stresses, strains, loads and stability. The building official may without any examination or inspection accept such affidavit, provided the architect or engineer who made such affidavit agrees to submit to the building official copies of inspection reports as inspections are performed and upon completion of the structure, electrical, gas, mechanical or plumbing systems a certification that the structure, electrical, gas, mechanical or plumbing system has been erected in accordance with the requirements of the technical codes. Where the building official relies upon such affidavit, the architect or engineer shall assume full responsibility for compliance with all provisions of the technical codes and other pertinent laws or ordinances. The building official shall ensure that any person conducting plans review is qualified as a plans examiner under Part XII of Chapter 468, Florida Statutes, and that any person conducting inspections is qualified as a building inspector under Part XII of Chapter 468, Florida Statutes. Nothing aforesaid shall preclude plan review or inspections by the building official (See also Section 105.14). 107.6.1 Building permits issued on the basis of an affidavit in special flood hazard areas. Pursuant to the requirements of federal regulation for participation in the National Flood Insurance Program (44 C.F.R. Parts 59 and 60), the authority granted to the building official to issue permits, to rely on inspections, and to accept plans and construction documents on the basis of affidavits and plans submitted pursuant to Sections 105.14 and 107.6, shall not extend to the flood load and flood resistance construction requirements of the Florida Building Code. SECTION 108 TEMPORARY STRUCTURES AND USES 41 Page 878 of 1019 108.1 General. The building official is authorized to issue a permit for temporary structures and temporary uses. Such permits shall be limited as to time of service, but shall not be permitted for more than 180 days. The building official is authorized to grant extensions for demonstrated cause. 108.2 Conformance. Temporary structures and uses shall comply with the requirements in Section 3103. 108.3 Temporary power. The building official is authorized to give permission to temporarily supply and use power in part of an electric installation before such installation has been fully completed and the final certificate of completion has been issued. The part covered by the temporary certificate shall comply with the requirements specified for temporary lighting, heat or power in NFPA 70. 108.4 Termination of approval. The building official is authorized to terminate such permit for a temporary structure or use and to order the temporary structure to be removed or use to be discontinued. SECTION 109 FEES 109.1 Payment of fees. A permit shall not be valid until the fees prescribed by law have been paid, nor shall an amendment to a permit be released until the additional fee, if any, has been paid. 109.1.1 Other fees. A permit shall not be issued until all other fees associated with said permit are paid. Other fees may include additional fees, penalty fees, water and sewer capital facility fees, City Park & Recreation fees, Fire Division fees, City Green Building Fee, Palm Beach County Impact fees and State of Florida fees. Water and sewer facility fees are established in Chapter 26 of the City of Boynton Beach Code of Ordinances. The Fire Division fees are established in Chapter 9 of the City of Boynton Beach Code of Ordinances. The City Green Building fee is established in the City of Boynton Beach Code Land Development Regulations Chapter 2, Article 1, Section 5. The city may elect to collect Palm Beach County Impact fees that include fees for Roads, Public Buildings, Schools and Parks. The city collects State of Florida surcharge fees for the Radon Trust Fund (Radon) and Building Code Administrators and Inspectors Fund (BCAIF). When applicable, the administrative portion of the Art in Public Places fee (30% of the total Art fee) is due prior to permit issuance. 109.2 Schedule of permit fees. On buildings, structures, electrical, gas, mechanical, and plumbing systems or alterations requiring a permit, a fee for each permit shall be paid as required, in accordance with the schedule as established by the applicable governing authority. 109.2.1 Types of Fees Enumerated. Fees may be charged for but not limited to the following: • Permits; • Plans examination; 42 Page 879 of 1019 • Certificates of competency (including fees for applications, examinations, renewal, late renewal, and reciprocity); • Re-inspections; • Administrative fees (including fees for investigative and legal costs incurred in the context of certain disciplinary cases heard by the board); • Variance requests; • Administrative appeals; • Violations; and • Other fees as established by local resolution or ordinance. 109.3 Building permit valuations. The applicant for a permit shall provide an estimated permit value at time of application. Permit valuations shall include total value of work, including materials and labor, for which the permit is being issued, such as electrical, gas, mechanical, plumbing equipment and permanent systems. If, in the opinion of the building official, the valuation is underestimated on the application, the permit shall be denied, unless the applicant can show detailed estimates to meet the approval of the building official. Final building permit valuation shall be set by the building official. 109.3.1 Exemptions. Manufacturing Equipment: For the purposes of calculating permit fees the cost of equipment used in the process of manufacturing a product shall be exempt from paying permit fees for any portion of the cost greater than $10,000 dollars if the following criteria are met: 1. Equipment must have a replacement cost and/or purchase cost greater than $10,000 dollars per each piece of equipment to be exempted. 2. Equipment must be purchased directly by the owner. 3. Equipment cannot not be an integral part of the building, building envelope, building system, and/or essential to the operation of the building. 4. The nature of equipment shall be that if a business was to cease to exist or relocate the equipment would be easily removed from the building. Note: All, electric, piping, mounting, structural connections, attachment of auxiliary equipment necessary to operate the manufacturing equipment will be included in permit valuation and subject to permit fees. 109.4 Work commencing before permit issuance. Any person who commences any work on a building, structure, electrical, gas, mechanical or plumbing system before obtaining the necessary permits or 43 Page 880 of 1019 without prior approval from the building official as permitted in Section 105.2.2 or 105.12 shall be subject to a fee established by the building official that shall be in addition to the required permit fees or as provided by local ordinance. This provision shall not apply to emergency work when delay would clearly have placed life or property in imminent danger. But in all such cases the required permit(s) must be applied for within one (1) business day and any unreasonable delay in obtaining those permit(s) shall result in the charge of a quadruple fee. The payment of a quadruple fee shall not preclude or be deemed a substitute for prosecution for commencing work without first obtaining a permit. The building official may grant extensions of time or waive fees when justifiable cause has been demonstrated in writing. 109.5 Related fees. The payment of the fee for the construction, alteration, removal or demolition for work done in connection to or concurrently with the work authorized by a building permit shall not relieve the applicant or holder of the permit from the payment of other fees that are prescribed by law. 109.6 Refunds. All permit fees under this section are non-refundable and non-transferable. SECTION 110 INSPECTIONS 110.1 General. Construction or work for which a permit is required shall be subject to inspection by the building official and such construction or work shall remain accessible and exposed for inspection purposes until approved. Approval as a result of an inspection shall not be construed to be an approval of a violation of the provisions of this code or of other ordinances of the jurisdiction. Inspections presuming to give authority to violate or cancel the provisions of this code or of other ordinances of the jurisdiction shall not be valid. It shall be the duty of the owner or the owner's authorized agent to cause the work to remain accessible and exposed for inspection purposes. The building official shall be permitted to require a boundary line survey prepared by a qualified surveyor whenever the boundary lines cannot be readily determined in the field. Neither the building official nor the jurisdiction shall be liable for expense entailed in the removal or replacement of any material required to allow inspection. 110.1.1 Manufacturers and fabricators. When deemed necessary by the building official, he/she shall make, or cause to be made, an inspection of materials or assemblies at the point of manufacture or fabrication. A record shall be made of every such examination and inspection and of all violations of the technical codes. 110.1.2 Inspection service. The building official may make, or cause to be made, the inspections required by Section 110. He or she may accept reports of division inspectors, independent inspectors or of recognized inspection services, provided that after investigation he/she is satisfied as to their licensure, qualifications and reliability. A certificate required by any provision of this code shall not be based on such reports unless the same are recorded by the building code inspector or the architect or engineer performing building code inspections in a manner specified by the building official. The building official shall ensure that all persons making such inspections shall be certified in accordance to Chapter 468 Florida Statues. 44 Page 881 of 1019 The building official may require the owner to employ an inspection service in the following instances: 1. For buildings or additions of Type I construction; 2. For all major structural alterations; 3. Where the concrete design is based on compressive strength in excess of 3000 pounds per square inch; 4. For pile driving; 5. For buildings with an area greater than 20,000 square feet; 6. For buildings more than two stories in height; or 7. For buildings and structures of unusual design or methods of construction. Such inspectors shall be present when work is underway on the structural elements-of the building to adequately attest to its compliance. Such inspectors shall be a®registered architect, or engineer. An employee of the architect or engineer licensed®under Chapter 468, Part XII, Florida Statutes may perform the inspections, under the direction of and with final certification from the architect or engineer. Such inspectors shall submit weekly progress reports including the daily inspections to the building official, and including a code compliance opinion of the resident inspector. At the completion of the construction work or project, the architect or engineer shall submit a certificate of compliance to the building official, stating that the work was-done in compliance with this code and in accordance with the permitted drawing._Final inspection shall be made by the building official before a Certificate of_Occupancy or Certificate of Completion is issued; and confirmation inspections maybe made at any time to monitor activities and resident inspectors. 110.1.3 Affidavit for inspection. With specific prior approval of, and in a format_acceptable to the building official, an affidavit for certification of inspection may be_accepted from the permit qualifier; when accompanied by extensive photographic_evidence of sufficient detail to demonstrate code compliance. The photographicevidence shall be comprehensive in the display of the installation and/or construction_and job location identifiers. The affidavit and accompanying photographs shall be_provided to the inspector onsite, at the next scheduled inspection. If the photographs_are found to be insufficient by the building official to demonstrate compliance with thiscode and/or the permitted document, or clearly display location identifiers, or are_missing, the inspector shall require the contractor to obtain the services of a Registered Florida Professional Engineer to inspect and certify the installation and/or construction. 45 Page 882 of 1019 110.1.3.1 Exception: Affidavits may not be accepted for inspection of—elements of construction which require inspection by the local jurisdiction_under the requirements of 44CFR59 and 44CFR60 and the local flood damage prevention ordinance. 110.2 Preliminary inspection. Before issuing a permit, the building official is authorized to examine or cause to be examined buildings, structures and sites for which an application has been filed. 110.2.1 Existing building inspections. Before issuing a permit, the building official may examine or cause to be examined any building, electrical, gas, mechanical, or plumbing systems for which an application has been received for a permit to enlarge, alter, repair, move, demolish, install, or change the occupancy. He/she may inspect the buildings, structures, electrical, gas, mechanical and plumbing systems, from time to time, before, during and upon completion of the work for which a permit was issued. He/she shall make a record of every such examination and inspection and of all observed violations of the technical codes. Additional regulations in Florida Building Code, Existing Building Volume, may apply. 110.3 Required inspections. The building official upon notification from the permit holder or his or her agent shall make the following inspections, and such other inspections as deemed necessary and shall either release that portion of the construction or shall notify the permit holder or his or her agent of any violations which must be corrected in order to comply with the technical codes. The building official shall determine the timing and sequencing of when inspections occur and what elements are inspected at each inspection. A complete survey, or special purpose survey may be required before an inspection is approved. A. Building 1. Foundation inspection. To be made after trenches are excavated, forms erected, and required reinforcing steel is in place, . The Foundation inspection shall at a minimum include the following building components: • Stem-wall • Monolithic slab-on-grade • Piling and pile caps • Footings/grade beams 1.1. Slab Inspection: Concrete slab and under-floor inspections shall be made after in-slab or under-floor reinforcing steel and building service equipment, conduit, piping accessories and other ancillary equipment items are in place, but before any concrete is placed or floor sheathing installed, including the subfloor. A foundation/Form board survey prepared and certified by a registered surveyor may be required, prior to approval of the slab inspection. The survey shall certify placement of the building on the site, illustrate all surrounding setback dimensions and shall be available at the job site for 46 Page 883 of 1019 review by the building inspector. In lieu of providing a survey, the contractor may elect to uncover all property line markers and string-up all property lines in preparation for inspection. At contractors own risk. 1.2. In flood hazard areas, upon placement of the lowest floor, including basement, and prior to further vertical construction, the elevation certification shall be submitted to the Authority having Jurisdiction. Any locations Outside of the flood hazard area the contractor shall meet the minimum requirements for Habitable Finish Floor above the crown of the road per Chapter 4, Article X, Flood Prevention Requirements of the LDR. 2. Construction Inspections 2.1 Lintel/tie beams/columns/masonry units. To be made after masonry units, forms, reinforcing steel, shoring, conduit, piping accessories, and other ancillary equipment items are in place, but before any concrete is placed. 2.2 Sheathing inspection. To be made either as part of a dry-in inspection or done separately at the request of the contractor after all roof and wall sheathing and fasteners are complete and shall at a minimum include the following building components: • Roof sheathing • Wall sheathing • Floor sheathing • Sheathing fasteners • Roof/wall dry-in. • Gypsum board, as required • Sheathing/cladding inspection NOTE: Sheathing fasteners installed and found to be missing the structural member (shiners) shall be removed and corrected prior to installation of the dry-in material. Exception: ring shank nails shall be bent over and a new fastener installed. 2.3 Framing inspection. To be made after the roof deck or sheathing, all framing, fireblocking and bracing is in place, all concealed wiring, all pipes, chimneys, ducts and vents are complete and shall at a minimum include the following building components: • Window/door framing and installation. Verify rough opening dimensions are within tolerances, buck and attachments. • Lintel/tie beams complete, if applicable. • Framing/trusses/bracing/connectors (including truss layout drawings) • Draft stopping/fire blocking • Curtain wall framing 47 Page 884 of 1019 • Fire resistant assemblies, joints and penetrations, as required • Accessibility. 3. Roofing inspection. Shall at a minimum include the following building components: • Dry-in • Insulation • Roof coverings (including in-progress) • Flashing 4. Energy insulation, thermal and ignition barriers 5. Lath/Drywall. Lath and gypsum board inspections shall be made after lathing and gypsum board, interior and exterior, is in place, but before any plastering is applied or gypsum board joints and fasteners are taped and finished. Exception: Gypsum board that is not part of a fire-resistance- rated assembly or a shear assembly, unless otherwise determined by the building official. 6. Final inspection.To be made after the building, including all sub-trade inspections, are completed and ready for occupancy. 6.1. Elevation Certificate. As part of the final inspection, an elevation certificate shall be submitted to the authority having jurisdiction. 6.2. A final survey prepared and certified by a registered surveyor may be required at time of final inspection when applicable. 7. Swimming pool inspection. • First inspection to be made after excavation and installation of reinforcing steel, bonding and main drain and prior to placing of concrete shell. • Underground electric inspection • Underground piping inspection including a pressure test • Deck inspection: to be made prior to installation of the deck material (with forms, deck drains, and any reinforcement in placed. • Final electric inspection to be made prior to filling the swimming pool with water. • Final permanent barrier inspection to be made prior to filling the swimming pool with water. • In order to pass final inspection and receive a certificate of completion, a residential swimming pool must meet the requirements relating to pool safety features as described in Section 454.2.17 of this code. • Final inspection to be made when the swimming pool is complete and all required enclosure requirements are in place. 48 Page 885 of 1019 • In order to pass final inspection and receive a certificate of completion, a residential swimming pool must meet the requirements relating to pool safety features as described in Section 454.2.17 of this code. 8. Demolition inspections. • First inspection to be made after all utility connections have been disconnected and secured in such manner that no unsafe or unsanitary conditions shall exist during or after demolition operations. • Final inspection to be made after all demolition work is completed. 9. Manufactured building inspections. The division of building safety shall inspect construction of foundations; connecting buildings to foundations; installation of parts identified on plans as site installed items, joining the modules, including utility crossovers; utility connections from the building to utility lines on site; and any other work done on site which requires compliance with the Florida Building Code. Additional inspections may be required for public educational facilities (see Section 423.27.20 of this code). 10. Where impact-resistant coverings or impact resistant systems are installed, the building official shall schedule adequate inspections of impact-resistant coverings or impact resistant systems to determine the following: • The system indicated on the plans was installed. • The system is installed in accordance with the manufacturer's installation instructions and the product approval. Electrical 1. Underground inspection. To be made after trenches or ditches are excavated, conduit or cable installed, and before any backfill is put in place. 2. Rough-in inspection. To be made after the roof, framing, fireblocking and bracing is in place and prior to the installation of wall or ceiling membranes. 3. Low Voltage: To be made for security, alarm, elevator, and special uses. 4. Final inspection. To be made after the building electrical system is complete, all required electrical fixtures are in place and properly connected or protected, and the structure is ready for occupancy. 5. Existing Swimming Pools. To be made after all repairs or alterations are complete, all required electrical equipment, GFCI protection, and equipotential bonding are in place on said alterations or repairs. Plumbing 49 Page 886 of 1019 1. Underground inspection. To be made after trenches or ditches are excavated, piping installed, and before any backfill is put in place. 2. Rough-in inspection. To be made after the roof, framing, fireblocking and bracing is in place and all soil, waste and vent piping is complete, and prior to this installation of wall or ceiling membranes. -includes plumbing provisions of the energy code and approved calculations provisions. 3. Final inspection. To be made after the building plumbing system is complete, all plumbing fixtures are in place and properly connected, and the structure is ready for occupancy. Note: See Section 312 of the Florida Building Code, Plumbing for required tests. Mechanical 1. Underground inspection. To be made after trenches or ditches are excavated, underground duct and fuel piping installed, and before any backfill is put in place. 2. Rough-in inspection. To be made after the roof, framing, fire blocking and bracing are in place and all ducting, and other concealed components are complete, and prior to the installation of wall or ceiling membranes. -includes mechanical provisions of the energy code and approved calculations provisions. 3. Final inspection. To be made after the building mechanical system is complete, the mechanical system is in place and properly connected, and the structure is ready for occupancy. Gas 1. Rough piping inspection. To be made after all new piping authorized by the permit has been installed, and before any such piping has been covered or concealed or any fixtures or gas appliances have been connected. -includes gas provisions of the energy code and approved calculations provisions. 2. Final piping inspection. To be made after all piping authorized by the permit has been installed and after all portions which are to be concealed by plastering or otherwise have been so concealed, and before any fixtures or gas appliances have been connected. This inspection shall include a pressure test. 3. Final inspection. To be made on all new gas work authorized by the permit and such portions of existing systems as may be affected by new work or any changes, to ensure compliance with all 50 Page 887 of 1019 the requirements of this code and to assure that the installation and construction of the gas system is in accordance with reviewed plans. Site Debris 1.The contractor and/or owner of any active or inactive construction project shall be responsible for the clean-up and removal of all construction debris or any other miscellaneous discarded articles during the course of the construction project and prior to receiving final inspection approval. Construction job sites must be kept clean and in a safe condition at all times. 2.All debris shall be kept in such a manner as to prevent it from being spread by any means. 110.3.1 Footing and foundation inspection. Footing and foundation inspections shall be made after excavations for footings are complete and any required reinforcing steel is in place. For concrete foundations, any required forms shall be in place prior to inspection. Materials for the foundation shall be on the job, except where concrete is ready mixed in accordance with ASTM C 94, the concrete need not be on the job. 110.3.2 Concrete slab and under-floor inspection. Concrete slab and under-floor inspections shall be made after in-slab or under-floor reinforcing steel and building service equipment, conduit, piping accessories and other ancillary equipment items are in place, but before any concrete is placed or floor sheathing installed, including the subfloor. 110.3.3 Lowest floor elevation. In flood hazard areas, upon placement of the lowest floor, including the basement, and prior to further vertical construction, the elevation certification shall be submitted to the building official. 110.3.4 Frame inspection. Framing inspections shall be made after the roof deck or sheathing, all framing, fire blocking and bracing are in place and pipes, chimneys and vents to be concealed are complete and the rough electrical, plumbing, heating wires, pipes and ducts are approved. 110.3.5 Lath, gypsum board and gypsum panel product inspection. Lath, gypsum board and gypsum panel product inspections shall be made after lathing, gypsum board and gypsum panel products, interior and exterior, are in place, but before any plastering is applied or gypsum board and gypsum panel product joints and fasteners are taped and finished. Exception: Gypsum board and gypsum panel products that are not part of a fire-resistance-rated assembly or a shear assembly. 110.3.6 Fire- and smoke-resistant penetrations. Protection of joints and penetrations in fire-resistance rated assemblies, smoke barriers and smoke partition shall not be concealed from view until inspected and approved. 110.3.7 Energy efficiency inspections. Inspections shall be made to determine compliance with FBC, Energy Conservation and-confirm with the approved energy code submittal (by appropriate trade) 51 Page 888 of 1019 and corresponding mandatory requirements and shall include, but not be limited to, inspections for: corresponding envelope insulation R- and U-values, fenestration U-value and Solar Heat Gain Coefficient, duct system R-value, and HVAC, lighting, electrical and water-heating equipment efficiency. 110.3.8 Other inspections. In addition to the inspections specified in Sections 110.3 through 110.3.7, the building official is authorized to make or require other inspections of any construction work to ascertain compliance with the provisions of this code and other laws that are enforced by the division of building safety. 110.3.9 Special inspections. Reserved. 110.3.10 Inspections prior to issuance of Certificate of Occupancy or Completion. The building official shall inspect or cause to be inspected, at various intervals, all construction or work for which a permit is required, and a final inspection shall be made of every building, structure, electrical, gas, mechanical or plumbing system upon completion, prior to the issuance of the Certificate of Occupancy or Certificate of Completion. In performing inspections, the building official or designee shall give first priority to inspections of the construction, addition, or renovation to, any facilities owned or controlled by a state university, state community college or public school district. 110.3.11 Final inspection. The final inspection shall be made after all work required by the building permit(s) is completed. 110.3.10.1 Flood hazard documentation. If located in a flood hazard area, shall be submitted to the building official prior to the final inspection. 110.3.10.2 Energy Code documentation. If required by energy code path submittal, confirmation that commissioning result requirements have been received by building owner. 110.3.11 Termites. Building components and building surroundings required to be protected from termite damage in accordance with Section 1503.7, Section 2304.13 or Section 2304.11.6, specifically required to be inspected for termites in accordance with Section 2114, or required to have chemical soil treatment in accordance with Section 1816 shall not be covered or concealed until the release from the building official has been received. 110.3.12 Impact resistant coverings or systems. Where impact resistant coverings or systems are installed to meet requirements of this code, the building official shall schedule adequate inspections of impact resistant coverings or systems to determine the following: 1. The system indicated on the plans was installed. 2. The system is installed in accordance with the manufacturer's installation instructions and the product approval. 52 Page 889 of 1019 110.4 Inspection agencies. The building official is authorized to accept reports of approved inspection agencies, provided such agencies satisfy the requirements as to qualifications and reliability. 110.5 Inspection requests. It shall be the duty of the holder of the building permit or their duly authorized agent to notify the building official when work is ready for inspection. It shall be the duty of the permit holder to provide access to and means for inspections of such work that are required by this code. 110.6 Approval required. Work shall not be done beyond the point indicated in each successive inspection without first obtaining the approval of the building official. The building official, upon notification, shall make the requested inspections and shall either indicate the portion of the construction that is satisfactory as completed, or notify the permit holder or his or her agent wherein the same fails to comply with this code. Any portions that do not comply shall be corrected and such portion shall not be covered or concealed until authorized by the building official. 110.7 Shoring. For threshold buildings, shoring and associated formwork or falsework shall be designed and inspected by a Florida licensed professional engineer, prior to any required mandatory inspections by the threshold building inspector. 110.8 Threshold building. 110.8.1 The enforcing agency shall require a special inspector to perform structural inspections on a threshold building pursuant to a structural inspection plan prepared by the engineer or architect of record. The structural inspection plan must be submitted to the enforcing agency prior to the issuance of a building permit for the construction of a threshold building. The purpose of the structural inspection plans is to provide specific inspection procedures and schedules so that the building can be adequately inspected for compliance with the permitted documents. The special inspector may not serve as a surrogate in carrying out the responsibilities of the building official, the architect, or the engineer of record. The contractor's contractual or statutory obligations are not relieved by any action of the special inspector. 110.8.2 The special inspector shall determine that a professional engineer who specializes in shoring design has inspected the shoring and reshoring for conformance with the shoring and reshoring plans submitted to the enforcing agency. A fee simple title owner of a building, which does not meet the minimum size, height, occupancy, occupancy classification, or number-of-stories criteria which would result in classification as a threshold building under Section 553.71(7), Florida Statutes, may designate such building as a threshold building, subject to more than the minimum number of inspections required by the Florida Building Code. 110.8.3 The fee owner of a threshold building shall select and pay all costs of employing a special inspector, but the special inspector shall be responsible to the enforcement agency. The inspector shall be a person certified, licensed or registered under Chapter 471, Florida Statutes, as an engineer or under Chapter 481, Florida Statutes, as an architect. 53 Page 890 of 1019 110.8.4 Each enforcement agency shall require that, on every threshold building: 110.8.4.1 The special inspector, upon completion of the building and prior to the issuance of a certificate of occupancy, file a signed and sealed statement with the enforcement agency in substantially the following form: "To the best of my knowledge and belief, the above described construction of all structural load-bearing components complies with the permitted documents, and the shoring and reshoring conforms to the shoring and reshoring plans submitted to the enforcement agency." 110.8.4.2 Any proposal to install an alternate structural product or system to which building codes apply be submitted to the enforcement agency for review for compliance with the codes and made part of the enforcement agency's recorded set of permit documents. 110.8.4.3 All shoring and reshoring procedures, plans and details be submitted to the enforcement agency for recordkeeping. Each shoring and reshoring installation shall be supervised, inspected and certified to be in compliance with the shoring documents by the contractor. 110.8.4.4 All plans for the building which are required to be signed and sealed by the architect or engineer of record contain a statement that, to the best of the architect's or engineer's knowledge, the plans and specifications comply with the applicable minimum building codes and the applicable fire-safety standards as determined by the local authority in accordance with this Section and Chapter 633, Florida Statutes. 110.8.5 No enforcing agency may issue a building permit for construction of any threshold building except to a licensed general contractor, as defined in Section 489.105(3)(a), Florida Statutes, or to a licensed building contractor, as defined in Section 489.105(3)(b), Florida Statutes, within the scope of her or his license. The named contractor to whom the building permit is issued shall have the responsibility for supervision, direction, management and control of the construction activities on the project for which the building permit was issued. 110.8.6 The division of building safety may allow a special inspector to conduct the minimum structural inspection of threshold buildings required by this code, Section 553.73, Florida Statutes, without duplicative inspection by the division of building safety. The building official is responsible for ensuring that any person conducting inspections is qualified as a building inspector under Part XII of Chapter 468, Florida Statutes, or certified as a special inspector under Chapter 471 or 481, Florida Statutes. Inspections of threshold buildings required by Section 553.79(5), Florida Statutes, are in addition to the minimum inspections required by this code. 110.9 Impact of construction. All construction activity regulated by this code shall be performed in a manner so as not to adversely impact the condition of adjacent property, unless such activity is permitted to affect said property pursuant to a consent granted by the applicable property owner, under terms or conditions agreeable to the applicable property owner. This includes, but is not limited to, the control of dust, noise, water or drainage run-offs, debris, and the storage of construction 54 Page 891 of 1019 materials. New construction activity shall not adversely impact legal historic surface water drainage flows serving adjacent properties, and may require special drainage design complying with engineering standards to preserve the positive drainage patterns of the affected sites. Accordingly, developers, contractors and owners of all new residential development, including additions, pools, patios, driveways, decks or similar items, on existing properties resulting in a significant decrease of permeable land area on any parcel or has altered the drainage flow on the developed property shall, as a permit condition, provide a professionally prepared drainage plan clearly indicating compliance with this paragraph. Upon completion of the improvement, a certification from a licensed professional, as appropriate under Florida law, shall be submitted to the inspector in order to receive approval of the final inspection. 110.10 Storm Shutter Placement during Hurricane Season. 110.10.1 After the termination of such periods of time that had been designated by the National Weather Service as being a hurricane watch or warning, hurricane protective devices installed on occupied buildings which impede required egress or required light and ventilation shall be removed within 15 days. SECTION 111 CERTIFICATE OF OCCUPANCY 111.1 Use and occupancy. A building or structure shall not be used or occupied, and a change in the existing use or occupancy classification of a building or structure or portion thereof shall not be made, until the building official has issued a certificate of occupancy therefore as provided herein. Issuance of a certificate of occupancy shall not be construed as an approval of a violation of the provisions of this code or of other ordinances of the jurisdiction. Exception: Certificates of occupancy are not required for work exempt from permits under Section 105.2. 111.2 Certificate issued. After the building official inspects the building or structure and finds no violations of the provisions of this code or other laws that are enforced by the division of building safety, the building official shall issue a certificate of occupancy that contains the following: 1. The building permit number. 2. The address of the structure. 3. The name and address of the owner or the owner's authorized agent. 4. A description of that portion of the structure for which the certificate is issued. 55 Page 892 of 1019 5. A statement that the described portion of the structure has been inspected for compliance with the requirements of this code for the occupancy and division of occupancy and the use for which the proposed occupancy is classified. 6. For buildings and structures in flood hazard areas, a statement that documentation of the as-built lowest floor elevation has been provided and is retained in the records of the authority having jurisdiction 7. The name of the building official. 8. The edition of the code under which the permit was issued. 9. The use and occupancy, in accordance with the provisions of Chapter 3. 10.The type of construction as defined in Chapter 6. 11.The design occupant load. 12. If an automatic sprinkler system is provided, whether the sprinkler system is required. 13. Any special stipulations and conditions of the building permit. 111.3 Temporary/partial occupancy. A temporary/partial Certificate of Occupancy or Certificate of Completion may be issued for a portion or portions of a building that may safely be occupied prior to final completion of the building. The building official may require, once all life safety issues have been complied with, an applicant to provide adequate cash surety for unfinished work or revision of plans until a permanent Certificate of Occupancy or Certificate of Completion is granted. The purpose of the cash surety is to insure completion of work under this permit. Such cash surety shall be equal to one hundred ten percent (110%) of the estimated value of the remaining work, including labor and material, as determined by the design professional. The design professional shall submit a signed and sealed document attesting to the amount required to cover the cash surety. If work has not been completed and all finals requested within 90 days of issuance of the initial Temporary/Partial Certificate of Occupancy or Certificate of Completion, the building official retains the right to have the applicant surrender the cash surety. The building official then may use the surety to finish the remaining work. The surety shall be in the form of cash money, certified check, or cashiers check. The surety shall be returned upon approval of all final inspections and upon written request that has been approved by the building official. This provision is only for the Florida Building Code, all other Agency approvals necessary for construction must be secured prior to this provision being applied. 111.4 Revocation. The building official is authorized to, in writing, suspend or revoke a certificate of occupancy or completion issued under the provisions of this code wherever the certificate is issued in error, or on the basis of incorrect information supplied, or where it is determined that the building or 56 Page 893 of 1019 structure or portion thereof is in violation of any ordinance or regulation or any of the provisions of this code. 111.5 Certificate of Completion. A Certificate of Completion is proof that a structure or system is complete and for certain types of permits is released for use and may be connected to a utility system. This certificate does not grant authority to occupy a building, such as shell building, prior to the issuance of a Certificate of Occupancy. 111.6 Fixturing and Stocking. The building official is authorized to issue approval for fixturing, stocking, training, or decorating, when appropriate, to allow the builder to prepare the structure for permanent occupancy. The building may not be open to the general public or be used for the transaction of any commerce. Such approval must be conditioned upon the approval of the Fire Marshal, when applicable. 111.7 Digital Submittal Requirements for New Construction. 111.7.1 Building Footprints. The building official is authorized to require the submittal of digital shape (CAD) files, in a specific format, depicting a geo-referenced footprint with elevation for all new structures as a condition of the issuance of a Certificate of Occupancy. 111.7.2 Subdivision Topography. The building official is authorized to require the submittal of electronic topographical data for all new subdivisions over five acres or five lots for the purposes of updating and maintaining the community's flood maps. SECTION 112 SERVICE UTILITIES 112.1 Connection of service utilities. No person shall make connections from a utility, source of energy, fuel or power to any building or system that is regulated by this code for which a permit is required, until released by the building official. 112.2 Temporary connection. The building official shall have the authority to authorize the temporary connection of the building or system to the utility source of energy, fuel or power. 112.3 Authority to disconnect service utilities. The building official shall have the authority to authorize disconnection of utility service to the building, structure or system regulated by this code and the referenced codes and standards set forth in Section 101.4 in case of emergency where necessary to eliminate an immediate hazard to life or property or when such utility connection has been made without the approval required by Section 112.1 or 112.2. The building official shall notify the serving utility, and wherever possible the owner and occupant of the building, structure or service system of the decision to disconnect prior to taking such action. If not notified prior to disconnecting, the owner or occupant of the building, structure or service system shall be notified in writing, as soon as practical thereafter. 57 Page 894 of 1019 SECTION 113 BUILDING BOARD OF ADJUSTMENT AND APPEALS 113.1 Appointment. There is hereby established a board to be called the Building Board of Adjustment and Appeals, which shall consist of seven members and two alternates. The applicable governing body shall appoint the Board. 113.2 Membership and Terms. 113.2.1 Membership. The Building Board of Adjustment and Appeals shall consist of seven members. Such board members shall be composed of individuals with knowledge and experience in the technical codes to include, to the greatest extent possible, an architect, engineer, general contractor, electrical contractor, HVAC contractor, plumbing contractor, and any other contractor licensed category. In addition to the regular members, there should be two alternate members, one member with the qualifications referenced above and one member at large from the public. A board member shall not act in a case in which he or she has a personal or financial interest. 113.2.2.1 Terms. The terms of office of the board members shall be staggered so no more than one-third of the board is appointed or replaced in any 12-month period. The two alternates, if appointed, shall serve one-year terms. Vacancies shall be filled for an unexpired term in the manner in which original appointments are required to be made. 113.2.2.2. Removal from office. Members shall be automatically removed for lack of attendance. Lack of attendance is defined as a failure to attend three (3) consecutive meetings or a failure to attend more than one-half of the meetings scheduled during a calendar year. Participation for less than three-fourths of a meeting shall be the same as a failure to attend a meeting. Members removed pursuant to this provision shall not continue to serve on the board and such removal shall create a vacancy. 113.2.3 Quorum and voting. A simple majority of the board shall constitute a quorum. In varying any provision of this code, the affirmative votes of the majority present, but not less than three affirmative votes, shall be required. In modifying a decision of the building official, not less than four affirmative votes, but not less than a majority of the board, shall be required. In the event that regular members are unable to attend a meeting, the alternate members, if appointed, shall vote. 58 Page 895 of 1019 113.2.4 Secretary of board. The building official or his/her authorized representative shall act as secretary of the board and shall make a record of all of its proceedings, which shall set forth the reasons for its decision, the vote of each member, the absence of a member, and any failure of a member to vote. 113.3 Powers. The Building Board of Adjustments and Appeals shall have the power, as further defined in 113.4 of this code, to hear appeals of decisions and interpretations of the building official and consider variances of the technical codes. 113.4 Appeals. 113.4.1 Decision of the building official. The owner of a building, structure or service system, or duly authorized agent, may appeal a decision of the building official to the Building Board of Adjustment and Appeals whenever any one of the following conditions are claimed to exist: 1. The building official rejected or refused to approve the mode or manner of construction proposed to be followed or materials to be used in the installation or alteration of a building, structure or service system. 2. The provisions of this code do not apply to this specific case. 3. That an equally good or more desirable form of installation can be employed in any specific case, which the building official has rejected or refused. 4. The true intent and meaning of this code or any of the regulations hereunder have been misconstrued or incorrectly interpreted. 113.4.2 Variances. The Building Board of Adjustments and Appeals, when upon written request, has been so appealed to and after a hearing, may vary the application of any provision of this code to any particular case when, in its opinion, the enforcement thereof would do manifest injustice and would be contrary to the spirit and purpose of this or the technical codes or public interest, and also finds all of the following: 59 Page 896 of 1019 1. That special conditions and circumstances exist which are peculiar to the building, structure or service system involved and which are not applicable to others. 2. That the special conditions and circumstances do not result from the action or inaction of the applicant. 3. That granting the variance requested will not confer on the applicant any special privilege that is denied by this code to other buildings, structures or service system. 4. That the variance granted is the minimum variance that will make possible the reasonable use of the building, structure or service system. 5. That the grant of the variance will be in harmony with the general intent and purpose of this code and will not be detrimental to the public health, safety and general welfare. 113.4.2.1 Conditions of the variance. In granting the variance, the board may prescribe a reasonable time limit within which the action for which the variance is required shall be commenced or completed or both. In addition, the board may prescribe appropriate conditions and safeguards in conformity with this code. Violation of the conditions of a variance shall be deemed a violation of this code. 113.4.3 Notice of appeal. Notice of appeal shall be in writing and filed within 30 calendar days after the building official renders the decision. Appeals shall be in a form acceptable to the building official. 113.4.4 Unsafe or dangerous buildings or service systems. In the case of a building, structure or service system, which in the opinion of the building official, is unsafe, unsanitary or dangerous, the building official may, in the order, limit the time for such appeals to a shorter period. 113.5 Procedures of the board. 60 Page 897 of 1019 113.5.1 Rules and regulations. The board shall establish rules and regulations for its own procedure not inconsistent with the provisions of this code. The board shall meet on call of the chairman, subsequent to a request to call a meeting by the secretary. The board shall meet within 30 calendar days after notice of appeal has been received. 113.5.1.1 Rules of Evidence. Formal rules of evidence shall not apply, but fundamental due process should be observed and govern the proceedings. Upon determination by the chairman, irrelevant, immaterial, or unduly repetitious evidence may be excluded, but all other evidence of a type commonly relied upon by reasonable, prudent persons in the conduct of their affairs shall be admissible, whether or not such evidence would be admissible in a trial in the courts of Florida. Any part of the evidence may be received in written form. The Board may request certain evidence from the petitioner to be provided by an architect or engineer registered in the State of Florida, in which case, said evidence shall be signed, sealed, and dated. 113.5.1.2 Testimony. Any member of the Board or the attorney representing the Board may inquire of, or question, any witness before the Board. Any member of the Board, the petitioner or his/her attorney, and/or the building official shall be permitted to inquire of any witness before the Board. The Board may consider testimony presented by the building official, the petitioner, or any other witness. 113.5.2 Decisions. The Building Board of Adjustment and Appeals shall, in every case, reach a decision without unreasonable or unnecessary delay. Each decision of the board shall also include the reasons for the decision. If a decision of the board reverses or modifies a refusal, order, or disallowance of the building official or varies the application of any provision of this code, the building official shall immediately take action in accordance with such decision. Every decision shall be promptly filed in writing in the office of the building official and shall be open to public inspection. A certified copy of the decision shall be sent by mail or otherwise to the appellant and a copy shall be kept publicly posted in the office of the building official for two weeks after filing. Every decision of the board shall be final; subject however to such remedy as any aggrieved party might have at law or in equity. 113.6 Local Construction Regulation Board. The local government may also utilize this Board to convene as the Local Construction Regulation Board (LCRB), as provided in Florida Statute 489.113. The LCRB may deny, suspend, revoke or limit the authority of a certified contractor to obtain a building permit or permit with specific conditions, if the LCRB has found such contractor, through public hearing, to be guilty of fraud or a willful building code violation within the county 61 Page 898 of 1019 or municipality that the LCRB represents. The LCRB may also, deny, suspend, revoke or limit the authority of a certified contractor to obtain a building permit or permit with specific conditions, if it has proof through the public hearing process, that a contractor has been found guilty in another county or municipality within the past 12 months, of fraud or a willful building code violation and after providing notice of an opportunity to be heard to the contractor, finds that such fraud or violation would have been fraud or a violation if committed in the county or municipality that the LCRB represents. Notification of and information concerning such permit denial shall be submitted to the division within 15 days after the LCRB decides to deny the permit. 62 Page 899 of 1019 SECTION 114 VIOLATIONS 114.1 Unlawful acts. It shall be unlawful for any person, firm or corporation to erect, construct, alter, extend, repair, move, remove, demolish or occupy any building, structure or equipment regulated by this code, or cause same to be done, in conflict with or in violation of any of the provisions of this code. 114.2 Notice of violation. The building official is authorized to serve a notice of violation or order on the person responsible for the erection, construction, alteration, extension, repair, moving, removal, demolition or occupancy of a building or structure in violation of the provisions of this code, or in violation of a permit or certificate issued under the provisions of this code. Such order shall direct the discontinuance of the illegal action or condition and the abatement of the violation. 114.3 Prosecution of violation. If the notice of violation is not complied with promptly, the building official is authorized to request the legal counsel of the jurisdiction to institute the appropriate proceeding at law or in equity to restrain, correct or abate such violation, or to require the removal or termination of the unlawful occupancy of the building or structure in violation of the provisions of this code or of the order or direction made pursuant thereto. 114.4 Violation penalties. Any person who violates a provision of this code or fails to comply with any of the requirements thereof or who erects, constructs, alters or repairs a building or structure in violation of the approved construction documents or directive of the building official, or of a permit or certificate issued under the provisions of this code, shall be subject to penalties as prescribed by law. 114.5 Enforcement. Nothing in this section shall prevent the authority having jurisdiction from imposing fines, liens, or seek injunctive relief, or exercising other enforcement powers as permitted by law. Code enforcement and penalties of Chapter 162 Florida Statutes Part I shall be authorized if building work begins without payment of all required fees, and for the purposes of enforcing this code, code officials licensed under Florida Statute 468 Part XII are deemed "Code Inspectors," as defined in Florida Statute 162.04. SECTION 115 STOP WORK ORDER 115.1 Authority. Whenever the building official finds any work regulated by this code being performed in a manner either contrary to the provisions of this code or dangerous or unsafe, the building official is authorized to issue a stop work order. 115.2 Issuance. The stop work order shall be in writing and shall be given to the owner of the property involved, the owner's authorized agent or the person performing the work. Upon issuance of a stop work order, the cited work shall immediately cease. The stop work order shall state the reason for the 63 Page 900 of 1019 order and the conditions under which the cited work will be permitted to resume. Where an emergency exists, the building official shall not be required to give a written notice prior to stopping the work. 115.3 Unlawful continuance. Any person who shall continue any work after having been served with a stop work order, except such work as that person is directed to perform to remove a violation or unsafe condition, shall be subject to penalties as prescribed by law. SECTION 116 UNSAFE STRUCTURES AND EQUIPMENT 116.1 Unsafe buildings or systems. All buildings, structures, electrical, gas, mechanical or plumbing systems which are unsafe, unsanitary, or do not provide adequate egress, or which constitute a fire hazard, or are otherwise dangerous to human life, or which in relation to existing use, constitute a hazard to safety or health, are considered unsafe buildings or service systems. All such unsafe buildings, structures or service systems are hereby declared illegal and shall be ordered by the building official to be abated by the owner, through repair and rehabilitation or by demolition in accordance with the this Code. The extent of repairs shall be determined by the building official. When the building official determines that an unsafe building, structure, or service system cannot be reasonably repaired in accordance with this or the technical codes, it shall be demolished in accordance with this section. 116.1.1 When the building official determines a building, structure, electrical, gas, mechanical or plumbing system or portion thereof is unsafe, as set forth in this Code he/she shall provide the owner, agent or person in control of such building, structure, electrical, gas, mechanical or plumbing system a written notice of violation stating the defects thereof. This notice shall require the owner within a stated time either to complete specified repairs or improvements, or to demolish and remove the building, structure, electrical, gas, mechanical or plumbing system or portion thereof. 116.1.1.1 In addition to the written notice being sent by certified mail, return receipt requested to the record owner(s) of the real property upon which the unsafe building, structure, system is located, the building official shall post a copy of the notice in a conspicuous place in City Hall, upon the building, structure or system, and a copy shall be recorded in the public records of Palm Beach County. 116.1.1.2 In addition, a copy of the notice, as outlined in this sub-section, shall be published simultaneously for two consecutive weekends in a newspaper of local circulation. Such notice shall be substantially in the following form: 64 Page 901 of 1019 NOTICE OF INTENT TO DEMOLISH OR SUBSTANTIALLY REPAIR AND INSPECT (Insert Date of Notice) The owner or other interested parties for the structure located at (address), are hereby notified that the City of Boynton Beach, Florida will proceed to have the building, structure or system repaired, demolished or removed (insert stipulated time) after the date of this Notice, if said building, structure or system is not substantially repaired, demolished or removed by that date. All costs incurred by the City in connection with the repair, demolition or removal will be assessed against the property. If, as a result of this Notice, the building, structure or system is substantially repaired, demolished, or removed by the owner, notice is hereby given that work to abate the unsafe condition requires building permits and inspections for code compliance, and all related fees are required to be paid prior to performing the work or receiving certification of code compliance. To request an extension of time, the owner should contact (Contact Person and Phone Number) within ten (10) days of the date of this Notice. Said request for extension must be made in writing to the building official. An affected owner or duly authorized agent has the right to appeal this action to the Building Board of Adjustment and Appeals. An application of appeal should be filed in writing and hearing costs paid by the affected owner or duly authorized agent, at the City of Boynton Beach Building Division Office, within (insert stipulated time) of the date of this Notice. The fee to cover hearing costs shall be established by ordinance. 116.1.1.3 Evidence that an attempt has been made to hand deliver or mail the Notice, as provided herein, together with a copy of the recorded "Notice of Intent to Demolish or Substantially Repair and Inspect" at the Clerk of the Court Office, and proof of publication, shall be sufficient to show that the notice requirements of this Section have been met, without regard to whether or not the owner actually received said notice. 65 Page 902 of 1019 116.1.2 If necessary, the notice shall also require the building, structure, electrical, gas, mechanical, plumbing systems or portion thereof to be vacated and/or disconnected, and not reoccupied and/or reconnected until the specified repairs and improvements are completed, inspected and approved by the building official. The building official shall post at each entrance to the building a placard stating: THIS BUILDING IS UNSAFE AND ITS USE OR OCCUPANCY HAS BEEN PROHIBITED BY THE BUILDING OFFICIAL. This placard shall remain posted until the required repairs are made or demolition is completed. It shall be unlawful for any person, firm or corporation or its officers, agents, or other servants, to remove the posting without written permission of the building official, or for any person to enter the building, or use the building or system(s) except for the purpose of making the required repairs or of demolishing same. 116.1.3 In case the owner, agent, or person in control cannot be found within the stated time limit, or, if such owner, agent, or person in control shall fail, neglect, or refuse to comply with notice to repair, rehabilitate, or to demolish, and remove said building, structure, electrical, gas, mechanical or plumbing system or portion thereof, the building official, after having ascertained the cost may take action to cause such building, structure, electrical, gas, mechanical or plumbing system or portion thereof, to be demolished, secured, repaired, or required to remain vacant or unused. Taking such action does not create a continuing obligation on the part of the building official to continue with maintaining such building, structure, or system; or create liability for any damage to the property. 116.1.4 The decision of the building official shall be final in cases of emergency, which, in the opinion of the building official, involve imminent danger to human life or health, or the property of others. He/she shall promptly cause such building, structure, electrical, gas, mechanical or plumbing system or portion thereof to be made safe or cause its removal. For this purpose he/she may at once enter such structure or land on which it stands, or abutting land or structures, with such assistance and at such cost as he may deem necessary. He/she may order the vacating of adjacent structures and may require the protection of the public by appropriate fence or such other means as may be necessary, and for this purpose may close a public or private way. 116.2 Reserved. 116.3 Administrative fines; costs to repair; liens. Costs incurred under 116.1.3 and 116.1.4 shall be charged to the owner of the premises involved. If charges are not paid within a ten (10) day period 66 Page 903 of 1019 following mailing of the billing notification sent by certified mail, the owner of the premises will be charged in the following manner: 1. The building official shall assess the entire cost of such vacation, demolition, securing, or removal against the real property upon which such cost was incurred, which assessment shall include but not be limited to all administrative costs, postal expenses, and shall constitute a lien upon such property superior to all others except taxes. 2. The Clerk of the Circuit Court shall file such lien in the County's Official Record Book showing the nature of such lien, the amount thereof and an accurate legal description of the property, including the street address, which lien shall be effective from the date of filing and recite the names of all persons notified and interested persons. After three (3) months from the filing of any such lien which remains unpaid, the governing body may foreclose the lien in the same manner as mortgage liens are foreclosed. Such lien shall bear interest from date of abatement of nuisance at the rate of ten (10) percent per annum and shall be enforceable if unsatisfied as other liens may be enforced by the governing agency. 116.4 Appeal. The owner, agent, or person in control of an unsafe structure or system shall have the right to appeal the decision of the building official, as provided hereinafter, and to appear before the Building Board of Adjustments and Appeals at a specified time and place to show cause why they should not comply with said notice. SECTION 117 VARIANCES IN FLOOD HAZARD AREAS 117.1 Flood hazard areas. Pursuant to Section 553.73(5), Florida Statutes, the variance procedures adopted in the local floodplain management ordinance shall apply to requests submitted to the building official for variances to the provisions of Section 1612.4 of the Florida Building Code, Building or, as applicable, the provisions of R322 of the Florida Building Code, Residential. This section shall not apply to Section 3109 of the Florida Building Code, Building. SECTION 118 WIND LOADS (Section 1609, Florida Building Code) 67 Page 904 of 1019 The basic wind speed in miles per hour, for development of wind loads, shall be determined from figure 1609, said Basic Wind Speed for Boynton Beach as depicted on map Figure 1609A, Figure 1609B, and Figure 1609C is hereby added to this code. SECTION 119 SEVERABILITY If any section, subsection, sentence, clause or phrase of this code is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portions of this code. 68 Page 905 of 1019 6 LD U) - a) U 3 �p U O_ i a) O C Ul Q U Q ,O .- �� � ' �� 170 8� Ln N Q � ' C: O-O Ul m U O)— L � :;a N (6 T! 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EFFECTIVE 7 ._ _m SDe ember1m 01. BEGINNING WITH PERMIT NO. 4&4;-1841.8-0001. City ,& "- -- City of Boynton Beach Division of Development Building Division 100 East Boynton Beach Boulevard Boynton Beach, Florida 33425 (561) 742-6350 Office (561) 742-6357 Fax 1 Page 909 of 1019 This dof ument fare be downlmded onfine—atno f harge—by vlsiUng the Forms&AppNf ations"section of the Bulld,Tng Divis,bn page on the City of Bo tare Becx-h website at.www boton-beoc.h.ong 2 Page 910 of 1019 CHAPTER 1 ADMINISTRATION Table of Contents Section 101 GENERAL 23 Section 102 APPLICABILITY 45 Section 103 BUILDING DIVISION 93.0 Section 104 DUTIES AND POWERS OF THE BUILDING OFFICIAL 93.0___ Section 105 PERMITS -. .J. Section 106 FLOOR AND ROOF LOADS n28 Section 107 CONSTRUCTION DOCUMENTS n29 Section 108 TEMPORARY STRUCTURES AND USES _._J. Section 109 FEES _._Z Section 110 INSPECTIONS -36,44 Section 111 CERTIFICATES OF OCCUPANCY AND COMPLETION 4655 Section 112 SERVICE UTILITIES 4957 Section 113 BUILDING BOARD OF ADJUSTMENT AND APPEALS 4958 Section 114 VIOLATIONS .6 Section 115 STOP WORK ORDER -52-63 Section 116 UNSAFE STRUCTURES AND EQUIPMENT .6 Section 117 VARIANCES IN FLOOD HAZARD AREAS -5&67 Section 118 WIND LOADS 67 Section 119 SEVERABILITY -5-568 3 Page 911 of 1019 SECTION 101 GENERAL 101.1 Title. These regulations shall be known as the Florida Building Code, hereinafter referred to as "this code." 101.2 Scope. The provisions of this code shall apply to the construction, alteration, relocation, enlargement, replacement, repair, equipment, use and occupancy, location, maintenance, removal and demolition of every building or structure or any appurtenances connected or attached to such buildings or structures. Exception: 1. Detached one- and two-family dwellings and multiple single-family dwellings (townhouses) not more than three stories above grade plane in height with a separate means of egress and their accessory structures not more than three stories above grade plane in height, shall comply with the Florida Building Code, Residential. . Code Requirements that address snow loads and earthquake protection are pervasive; they are left in place but shall not be utilized or enforced because Florida has no snow load or earthquake threat. 101.2.1 Appendices. Provisions in the appendices shall not apply unless specifically adopted. Appendix "F," in the Florida Building Code, Plumbing Volume, has been adopted as part of this chapter. 101.2.2 Florida Building Code, Residential Construction standards or practices which are not covered by Florida Building Code, Residential volume shall be in accordance with the provisions of Florida Building Code, Building. 101.3 Intent. The purpose of this code is to establish the minimum requirements to safeguard the public health, safety and general welfare through structural strength, means of egress facilities, stability, sanitation, adequate light and ventilation, energy conservation, and safety to life and property from fire and other hazards attributed to the built environment and to provide safety to fire fighters and emergency responders during emergency operations. 101.3.1 Quality control. Quality control of materials and workmanship is not within the purview of this code except as it relates to the purposes stated herein. 4 Page 912 of 1019 101.3.2 Warranty and Liability. The permitting, plan review or inspection of any building, system or plan by this jurisdiction, under the requirements of this code, shall not be construed in any court as a warranty of the physical condition of such building, system or plan or their adequacy. This jurisdiction shall not be liable in tort for damages or hazardous or illegal condition or inadequacy in such building, system or plan, nor for any failure of any component of such, which may occur subsequent to such inspection or permitting. far h r no em Icer m hall be liable in :ort for dama� m_ m ______ ________________ ____________________________ from such conditions in accordance with Section 8.28 Florida Stalutes as may_mb __a ended or r laced, 101.4 Referenced codes. The other codes listed in Sections 101.4.1 through 101.4.9-1.1. and referenced elsewhere in this code shall be considered part of the requirements of this code to the prescribed extent of each such reference. 101.4.1 Gas. The provisions of the Florida Building Code, Fuel Gas shall apply to the installation of gas piping from the point of delivery, gas appliances and related accessories as covered in this code. These requirements apply �` '.m?_ piping systems extending from the point of delivery to the inlet connections of appliances and the installation and operation of residential and commercial gas appliances and related accessories. 101.4.2 Mechanical. The provisions of the Florida Building Code, Mechanical shall apply to the installation, alterations, repairs and replacement of mechanical systems, including equipment, appliances, fixtures, fittings and/or appurtenances, including ventilating, heating, cooling, air- conditioning and refrigeration systems, incinerators and other energy-related systems. 101.4.3 Plumbing. The provisions of the Florida Building Code, Plumbing shall apply to the installation, alteration, repair and replacement of plumbing systems, including equipment, appliances, fixtures, fittings and appurtenances, and where connected to a water or sewage system and all aspects of a medical gas system. 101.4.4 Property maintenance. For provisions related to property maintenance, refer to the City of Boynton Beach Code of Ordinances, Chapter 10, Article IV. 101.4.5 Fire prevention. For provisions related to fire prevention, refer to the Florida Fire Prevention Code. The Florida Fire Prevention Code shall apply to matters affecting or relating to structures, processes and premises from the hazard of fire and explosion arising from the storage, handling or use of structures, materials or devices; from conditions hazardous to life, property or public welfare in the occupancy of structures or premises; and from the construction, extension, repair, alteration or removal of fire suppression, automatic sprinkler systems and alarm systems or fire hazards in the structure or on the premises from occupancy or operation. 101.4.6 Energy. The provisions of the Florida Building Code, Energy Conservation shall apply to all matters governing the design and construction of buildings for energy efficiency. 5 Page 913 of 1019 101.4.7 Existing buildings. The provisions of the Florida Existing Building Code shall apply to matters governing the repair, alteration, change of occupancy, addition to and relocation of existing buildings. 101.4.8 Accessibility. For provisions related to accessibility, refer to the Florida Building Code, Accessibility. 101.4.9 Manufactured buildings. For additional administrative and special code requirements, see Section 458, Florida Building Code. Building, and Rule 61-41 Florida Administrative Code. 101.4.10 Electrical. The provisions of Chapter 27 of the Florida Building Code, Building Volume shall apply to the installation of electrical systems, including alterations, repairs, replacement, equipment, appliances,fixtures,fittings and appurtenances thereto. 3.01.4.13. Flood Damaime Prevention. Cid: of Bo nton Beach Land C evelo menta Re ulad:ions (LLRj shall be considered art. of the re uirements of this code relative to flood control, Conflicting re uirements bei:ween :he Florida Buildin Code and Cha :er 4 m rmirl mX.1-1--c- _mF?r vention__R _ uiremen s of th-e G.0 __shall_.b __r o-lv d__in__favor__c-f_th __r rasi_r _ t__th t__off _r ...._th : t:mf gLgfcif flcc m pr, .D ion or alternatives that would rovide ane uivalen�: de vee of flood dam e e reven�:ion and , ____________ __ ______m q_____ _______ ____ __�.________________________________________ ___ an_e L!iv l_ n method of construction. 101.5 __Building Official. _.Whenever, the building official is mentioned in ,sthe code, it is also intended to mean the building official's designee, wherever applicable. SECTION 102 APPLICABILITY 102.1 General. Where there is a conflict between a general requirement and a specific requirement, the specific requirement shall be applicable. Where, in any specific case, different sections of this code specify different materials, methods of construction or other requirements, the most restrictive shall govern. 102.1.1 The Florida Building Code does not apply to, and no code enforcement action shall be brought with respect to, zoning requirements, land use requirements and owner specifications or programmatic requirements which do not pertain to and govern the design, construction, erection, alteration, modification, repair or demolition of public or private buildings, structures or facilities or to programmatic requirements that do not pertain to enforcement of the Florida 6 Page 914 of 1019 Building Code. Additionally, a local code enforcement agency may not administer or enforce the Florida Building Code, Building to prevent the s4i*t�:t:in of any publicly owned facility, including, but not limited to, correctional facilities, juvenile justice facilities, or state universities, community colleges, or public education facilities, as provided by law. 102.2 Building. The provisions of the Florida Building Code shall apply to the construction, erection, alteration, modification, repair, equipment, use and occupancy, location, maintenance, removal and demolition of every public and private building, structure or facility or floating residential structure, or any appurtenances connected or attached to such buildings, structures or facilities. Additions, alterations, repairs and changes of use or occupancy group in all buildings and structures shall comply with the provisions provided in the Florida Building Code, Existing Building. The following buildings, structures and facilities, except for those located in a Special Flood Hazard Area are exempt from the Florida Building Code as provided by law, and any further exemptions shall be as determined by the legislature and provided by law: (a) Building and structures specifically regulated and preempted by the federal government. (b) Railroads and ancillary facilities associated with the railroad. (c) Nonresidential farm buildings on farms. (d)Temporary buildings or sheds used exclusively for construction purposes. (e) Mobile or modular structures used as temporary offices, except that the provisions of Part II (Section 553.501-553.513, Florida Statutes) relating to accessibility by persons with disabilities shall apply to such mobile or modular structures. Permits shall be required for structural support and tie down, electric supply and all other such utility connections to such mobile or modular structures as required by this jurisdiction. (f)Those structures or facilities of electric utilities, as defined in Section 366.02, Florida Statutes, which are directly involved in the generation, transmission, or distribution of electricity. (g)Temporary sets, assemblies, or structures used in commercial motion picture or television production, or any sound-recording equipment used in such production, on or off the premises. (h) Chickees constructed by the Miccosukee Tribe of Indians of Florida or the Seminole Tribe of Florida. As used in this paragraph, the term "chickee" means an open-sided wooden but that has a thatched roof of palm or palmetto or other traditional materials, and that does not incorporate any electrical, plumbing, or other non-wood features. (i) Family mausoleums not exceeding 250 square feet (23 mZ) in area which are prefabricated and assembled on site or preassembled and delivered on site and have walls, roofs, and a floor constructed of granite, marble, or reinforced concrete. 0) Temporary housing provided by the Department of Corrections to any prisoner in the state correctional system. 7 Page 915 of 1019 (k) A building or structure having less than 1,000 square feet (93 mZ) which is constructed and owned by a natural person for hunting and which is repaired or reconstructed to the same dimension and condition as existed on January 1, 2011, if the building or structure: 1. Is not rented or leased or used as a principal residence; 2. Is not located within the 100-year floodplain according to the Federal Emergency Management Agency's current Flood Insurance Rate Map; and 3. Is not connected to an off-site electric power or water supply. (1) Service providers of water, sewer, storm, gas, cable, telephone, or other similar utility systems are exempt to the point of service connection for the building or structure. 102.2.1 In addition to the requirements of Section 553.79 and 553.80, Florida Statutes, facilities subject to the provisions of Chapter 395, Florida Statutes, and Part II of Chapter 400, Florida Statutes, shall have facility plans reviewed and construction surveyed by the state agency authorized to do so under the requirements of Chapter 395, Florida Statutes, and Part II of Chapter 400, Florida Statutes, and the certification requirements of the federal government. 102.2.2 Residential buildings or structures moved into or within a county or municipality shall not be required to be brought into compliance with the state minimum building code in force at the time the building or structure is moved, provided: 1. The building or structure is structurally sound and in occupiable condition for its intended use; 2. The occupancy use classification for the building or structure is not changed as a result of the move; 3. The building is not substantially remodeled; 4. Current fire code requirements for ingress and egress are met; 5. Electrical, gas and plumbing systems meet the codes in force at the time of construction and are operational and safe for reconnection; and J.-6. Foundation plans are sealed by a professional engineer or architect licensed to practice in this state, if required by the Florida Building Code, Building for all residential buildings or structures of the same occupancy class. 7. The requirements of Florida Building Code, Existing Building Volume, are also satisfied. 102.2.3 The building official shall apply the same standard to a moved residential building or structure as that applied to the remodeling of any comparable residential building or structure to determine whether the moved structure is substantially remodeled. The cost of the foundation on which the moved building or structure is placed shall not be included in the cost of remodeling for purposes of determining whether a moved building or structure has been substantially remodeled. 8 Page 916 of 1019 102.2.4 This section does not apply to the jurisdiction and authority of the Department of Agriculture and Consumer Services to inspect amusement rides or the Department of Financial Services to inspect state-owned buildings and boilers. 102.2.5 Each enforcement district shall be governed by a board, the composition of which shall be determined by the affected localities. 1. At its own option, each enforcement district or local enforcement agency may adopt rules granting to the owner of a single-family residence one or more exemptions from the Florida Building Code relating to: a. Addition, alteration, or repairs performed by the property owner upon his or her own property, provided any addition or alteration shall not exceed 1,000 square feet (93 mZ) or the square footage of the primary structure, whichever is less. b. Addition, alteration, or repairs by a non-owner within a specific cost limitation set by rule, provided the total cost shall not exceed $5,000 within any 12-month period. c. Building and inspection fees. 2. However, the exemptions under subparagraph 1 do not apply to single-family residences that are located in mapped flood hazard areas, as defined in the code, unless the enforcement district or local enforcement agency has determined that the work, which is otherwise exempt, does not constitute a substantial improvement, including the repair of substantial damage, of such single- family residences. 3. Each code exemption, as defined in sub-subparagraphs 1a, 1b, and 1c shall be certified to the local board 10 days prior to implementation and shall only be effective in the territorial jurisdiction of the enforcement district or local enforcement agency implementing it. 4. However, each enforcement district or local enforcement agency may establish an alternative permitting program for replacing nonstructural components of building systems in a residential dwelling unit. __A licensed contractor performing such work for the resident shall also be exempt from individual permits and inspections if either the owner or the licensed contractor obtains a valid Annual Permit per Section 105.1.1 of this code and all such work is reported as required in Section 105.1.2 of this code for compliance evaluation. No added capacity, system expansion or new building work of any type shall be excluded from individual permit and inspection by this provision. 102.2.6 This section does not apply to swings and other playground equipment accessory to a one- or two-family dwelling. Exception: Electrical service to such playground equipment shall be in accordance with Chapter 27 of this code. 9 Page 917 of 1019 102.3 Application of references. References to chapter or section numbers, or to provisions not specifically identified by number, shall be construed to refer to such chapter, section or provision of this code. 102.4 Referenced codes and standards. The codes and standards referenced in this code shall be considered part of the requirements of this code to the prescribed extent of each such reference and as further regulated in Sections 102.4.1 and 102.4.2. 102.4.1 Conflicts. Where conflicts occur between provisions of this code and referenced codes and standards, the provisions of this code shall apply. 102.4.2 Provisions in referenced codes and standards. Where the extent of the reference to a referenced code or standard includes subject matter that is within the scope of this code or the Florida Codes listed in Section101.4, the provisions of this code or the Florida Codes listed in Section 101.4, as applicable, shall take precedence over the provisions in the referenced code or standard. 102.5 Partial invalidity. In the event that any part or provision of this code is held to be illegal or void, this shall not have the effect of making void or illegal any of the other parts or provisions. 102.6 Existing structures. The legal occupancy of any structure existing on the date of adoption of this code shall be permitted to continue without change, except as is specifically covered in this code, the Florida Building Code, Existing Building, the Florida Fire Prevention Code, and_101.4. 4__Prry minn ._ For provisions related to property maintenance, refer to the City of Boynton Beach Code of Ordinances, Chapter 10, Article IV. 102.6.1 Buildings not previously occupied. A building or portion of a building that has not been previously occupied or used for its intended purpose in accordance with the laws in existence at the time of its completion shall comply with the provisions of the Florida Building Code or Florida Residential Code, as applicable, for new construction or with any current permit for such occupancy. 102.6.2 Buildings previously occupied. The legal occupancy of any building existing on the date of adoption of this code shall be permitted to continue without change, except as otherwise specifically provided in this code, the Florida Fire Prevention Code, and 101.4.w 4 Pro ert maintenance. For provisions related to property maintenance, refer to the City of Boynton Beach Code of Ordinances, Chapter 10, Article IV, or as is deemed necessary by the building official for the general safety and welfare of the occupants and the public. 102.7 Relocation of manufactured buildings. (1) Relocation of an existing manufactured building does not constitute an alteration. (2) A relocated building shall comply with wind speed requirements of the new location, using the appropriate wind speed map. If the existing building was manufactured in compliance with the 10 Page 918 of 1019 Standard Building Code (prior to March 1, 2002), the wind speed map of the Standard Building Code shall be applicable. If the existing building was manufactured in compliance with the Florida Building Code (after March 1, 2002), the wind speed map of the Florida Building Code shall be applicable. (3) A relocated building shall comply with the flood hazard area requirements of the new location, if applicable. 102.8 Existing mechanical equipment. An agency or local government may not require that existing mechanical equipment located on or above the surface of a roof be installed in compliance with the requirements of the Florida Building Code except during reroofing when the equipment is being replaced or moved during reroofing and is not in compliance with the provisions of the Florida Building Code relating to roof-mounted mechanical units. PART 2—ADMINISTRATION AND ENFORCEMENT SECTION 103 .DIVISION F BUILDING 4 SAFETY 3.03.3. Creation of enforcement a enc . The Division of BuildinR Safet is hereby created and the official in char e thereof shall be known as the buildina otLicial or Building Code Administrator. z 1.___ .2__Ar1P ( r r a The building f' 'c 1 shall be api?ai ml r :h m hief a 2i t__n :hc rid:r caf :h jurisdiction. 1. m ...____ u i m----I n___accordance___with___t he....pr ri b d____ 2Lgj g res__ of___1h is...i!a ri i c_t_i o n___a n d---with___t he rc1!1�Lr _nce of bhp__ p�?!��:i0 __�_ �mhcari�mm�'�__�mm�! cr'l '�rc1 fff fc�1 h�II hie �:h �aa�:hcari�mmy__�mmo ap aint ma de ul: buil din o icial the related technical officers ins ectors Ian examiners and other em to ees. Such emlolovees shall have owers as dela ated b 1:he buildin o icialo For the maintenance of existing properties see 3.01.4.4 Pro art maintenance. Foisions related to pro erg: main�:enance refer�:o�:he Cid: of Bo n�:on Beach Code of Ordinances Chapter 1.0 Article IV. 3.03.4 Restrictions on em to ees. Reserved . SECTION 104 DUTIES AND POWERS OF ' -K44 ,: :r THE. BUILDING OFFICIAL 104.1 General. The building official is hereby authorized and directed to enforce the provisions of this code. The building official shall have the authority to render interpretations of this code and to adopt 11 Page 919 of 1019 policies and procedures in order to clarify the application of its provisions. Such interpretations, policies and procedures shall be in compliance with the intent and purpose of this code. Such policies and procedures shall not have the effect of waiving requirements specifically provided for in this code. 104.2 Applications and permits. The building official shall receive applications, review construction documents and issue permits for the erection, and alteration, demolition and moving of buildings and structuress r�eir 1 A. inspect the premises for which such permits have been issued and enforce compliance with the provisions of this code. 104.2.1 Determination of substantially improved or substantially damaged existing buildings and structures in flood hazard areas. For applications for reconstruction, rehabilitation, repair, alteration, addition or other improvement of existing buildings or structures located in flood hazard areas, the building official shall determine if the proposed work constitutes substantial improvement or repair of substantial damage. Where the building official determines that the proposed work constitutes substantial improvement or repair of substantial damage, and where required by this code, the building official shall require the building to meet the requirements of Section 1612_-and- Section 8322. 104.3 Notices and orders. The building official shall issue all necessary notices or orders to ensure compliance with this code. 104.4 Inspections. The building official shall make all of the required inspections, or the building official shall have the authority to accept reports of inspection by approved agencies or individuals. Reports of such inspections shall be in writing and be certified by a responsible officer of such approved agency or by the responsible individual. The building official is authorized to engage such expert opinion as deemed necessary to report upon unusual technical issues that arise, subject to the approval of the appointing authority. 104.5 Identification. The building official shall carry proper identification when inspecting structures or premises in the performance of duties under this code. 104.6 Right of entry. Where it is necessary to make an inspection to enforce the provisions of this code, or where the building official has reasonable cause to believe that there exists in a structure or upon a premises a condition which is contrary to or in violation of this code which makes the structure or premises unsafe, dangerous or hazardous, the building official is authorized to enter the structure or premises at reasonable times to inspect or to perform the duties imposed by this code, provided that if such structure or premises be occupied that credentials be presented to the occupant and entry requested. If such structure or premises is unoccupied, the building official shall first make a reasonable effort to locate the owner or other person having charge or control of the structure or premises and request entry. If entry is refused, the building official shall have recourse to the remedies provided by law to secure entry. 3.04.6.2 When the buildin official obtains a orcloeir inspection warrant: or other remedy, rovided b law to secure entry, no owner or occuloant. or ainy other arsons havin. char e care or control of an 12 Page 920 of 1019 Is shall fail o made as herein p ��, .2 ficial for the ou oose of insPection and examination 104.7 0ivision records. The shall keep official records of applications received, permits and certificates issued, fees collected, reports of inspections, and notices and orders issued. Such records shall be retained in the official records for the period required for retention 104.8 Liability. The building official, member of the board of appeals or employee charged with the enforcement of this code, while acting for the jurisdiction in good faith and without malice in the discharge of the duties required by this code or other pertinent |avv or ordinance, shall not thereby be civilly or criminally rendered liable personally and is hereby relieved from personal liability for any damage accruing to persons or property as a result ofany act or by reason of an act or omission in the discharge of official duties. Any suit instituted against an officer or employee or board member.because | of an act performed by that officer oremployee or board member in the lawful discharge of duties and under the provisions of this code shall be defended by legal representative of the jurisdiction until the final termination of the proceedings. The building official or any subordinate shall not be liable for cost in any action, suit or proceeding that is instituted in pursuance of the provisions of this code. 104.8.1 Legal defense. Any suit or criminal complaint instituted against an officer or ernp|oyee_�r | fan act performed by that officer or ernp|oyee in the |avvfu| discharge of duties and under the provisions of this code shall be defended by legal representatives of the jurisdiction until the final termination of the proceedings. The building officio/ or any subordinate shall not be liable for cost in any action, suit or proceeding that is instituted in pursuance ofthe provisions ofthis code. 104.9 Approved materials and equipment. Materials, equipment and devices approved by the building official shall be constructed and installed in accordance with such approval. 104.9.1 Used materials and equipment. The use ofused materials which meet the requirements of this code for new materials is permitted. Used equipment and devices shall not be reused unless approved bythe building official. 104.10 Modifications. Wherever there are practical difficulties involved in carrying out the provisions of this code, the building official shall have the authority to grant modifications for individual cases, upon application of the owner or owner's representative, provided the building official shall first find that special individual reason makes the strict letter of this code impractical and the modification is in compliance with the intent and purpose of this code and that such modification does not lessen health, accessibility, life and fire safety, or structural requirements. The details of action granting modifications shall be recorded and entered in the files of the ui|din . | 13 | Page 921 of 1019 104.10.1 Flood hazard areas. -rhe buildiryg..2ffl�jgj.�122jl coordinate with the floo p d Iqin administrator to review 104.11 Alternative materials, design and methods of construction and equipment. The provisions of this code are not intended to prevent the installation of any material or to prohibit any design or method of construction not specifically prescribed by this code, provided that any such alternative has been approved. An alternative material, design or method of construction shall be approved where the building official finds that the proposed design is satisfactory and complies with the intent of the provisions of this code, and that the material, method or work offered is, for the purpose intended, not |eaa than the equivalent of that prescribed in this code in quality, strength, effectiveness,fire resistance, durability and safety. Where the alternative material, design or method of construction is not approved,i the building official shall respond in writing, stating the reasons why the alternative was not approved. 104.11.1 Research reports. Supporting data, where necessary to assist in the approval of materials or assemblies not specifically provided for in this code, shall consist of valid research reports from approved sources. 104.11.2 Tests. Whenever there is insufficient evidence of compliance with the provisions of this code, or evidence that a material or method does not conform to the requirements of this code, or in | 14 | Page 922Of1019 order to substantiate claims for alternative materials or methods, the building official shall have the authority to require tests as evidence of compliance to be made at no expense to the jurisdiction. Test methods shall be as specified in this code or by other recognized test standards. In the absence of recognized and accepted test methods, the building official shall approve the testing procedures. Tests shall be performed by an approved agency. Reports of such tests shall be retained by the building official for the period required for retention of public records. 104.12 Requirements not covered by code. Any requirements necessary for strength, stability or proper operation of an existing or proposed building, structure, electrical, gas, mechanical or plumbing system, or for the public safety, health and general welfare, not specifically covered by this or other technical codes, shall be determined by the building official. SECTION 105 PERMITS 105.1 Required. Any owner or owner's authorized agent who intends to construct, enlarge, alter, repair, move, demolish, or change the occupancy of a building or structure, or to erect, install, enlarge, alter, repair, remove, convert or replace any impact-resistant coverings, electrical, gas, mechanical or plumbin $_fire 21ge :ion s _s1g_M__2L_ r i l mor_floo resistant it l _ n 1 s-the installation of g p_______________________my___________ which is regulated by this code, or to cause any such work to be done, shall first make application to the building official and obtain the required permit. 105.1.1 Annual facility permit. In lieu of an individual permit for each alteration to an existing electrical, gas, mechanical or plumbing or interior nonstructural office system(s), the building official is authorized to issue an annual permit for any occupancy to facilitate routine or emergency service, repair, refurbishing, minor renovations of service systems or manufacturing equipment installations/relocations. The building official shall be notified of major changes and shall retain the right to make inspections at the facility site as deemed necessary. An annual facility permit shall be assessed with an annual fee and shall be valid for one year from date of issuance. A separate permit shall be obtained for each facility and for each construction trade, as applicable. The permit application shall contain a general description of the parameters of work intended to be performed during the year. 105.1.2 Annual Facility permit records. The person to whom an annual permit is issued shall keep a detailed record of alterations made under such annual permit. The building official shall have access to such records at all times or such records shall be filed with the building official as designated. The building official is authorized to revoke such permit, if code violations are found to exist. 105.1.3 Food permit. In accordance with 500.12, Florida Statutes, a food permit from the Department of Agriculture and Consumer Services is required of any person who operates a food establishment or retail store. 105.1.4 Public swimming pool.The local enforcing agency may not issue a building permit to construct, develop, or modify a public swimming pool without proof of application, whether 15 Page 923 of 1019 complete or incomplete, for an operating permit pursuant to Section 514.031, Florida Statutes. A certificate of completion or occupancy may not be issued until such operating permit is issued. The local enforcing agency shall conduct their review of the building permit application upon filing and in accordance with Chapter 553, Florida Statutes. The local enforcing agency may confer with the Department of Health, if necessary, but may not delay the building permit application review while awaiting comment from the Department of Health. 105.2 Work exempt from permit. Exemptions from permit requirements of this code shall not be deemed to grant authorization for any work to be done in any manner in violation of the provisions of this code or any other laws or ordinances of this jurisdiction, to include work in any special flood hazard area. Exemptions granted under this section do not relieve the owner or contractor from their duty to comply with applicable provisions of the Florida Building Code, and requirements of the local floodplain management ordinanceo__ s__dtrmind dnamcr'1din rfi 'c1 ' shall not be required for the following: Building: 1. Building permits are not required for replacement or repair work having a value of less than $1,000.00, providing, however, that such work will not adversely affect the structural integrity, fire rating, exit access or egress requirements. 2. Painting, papering, tiling, carpeting, cabinets, counter tops and similar finish work, with no electrical or plumbing work. 3. Temporary motion picture, television and theater sets and scenery. 4. Traditional swings and other standard playground equipment accessory to detached one- and two-family dwellings, but they may be subject to Zoning permits. 5. �° �, Retractable awnings supported by an exterior wall and do not require additional support of Groups R-3 and U occupancies, but they may be subject to Zoning permits. 6. In the case of roofing repairs, a permit may not be required for work having a value of less than $500, unless such work effects the structural integrity of the roof. 16 Page 924 of 1019 7. The installation of one (1) accessory building (tool shed, etc.) per single family residence/lot, with the accessory building having a size less than or equal to 100 square feet. Electrical: Repairs and maintenance: Minor repair work, including the replacement of lamps or the connection of approved portable electrical equipment to approved permanently installed receptacles. Radio and television transmitting stations: The provisions of this code shall not apply to electrical equipment used for radio and television transmissions, but do apply to equipment and wiring for a power supply and the installations of towers and antennas. Temporary testing systems: A permit shall not be required for the installation of any temporary system required for the testing or servicing of electrical equipment or apparatus. Gas: 1. Portable heating appliance. 2. Replacement of any minor part that does not alter approval of equipment or make such equipment unsafe. Mechanical: 1. Portable heating appliance. 2. Portable ventilation equipment. 3. Portable cooling unit. 4. Steam, hot or chilled water piping within any heating or cooling equipment regulated by this code. 5. Replacement of any part that does not alter its approval or make it unsafe. 6. Portable evaporative cooler. 7. Self-contained refrigeration system containing 10 pounds (5 kg) or less of refrigerant and actuated by motors of 1 horsepower(746 W) or less. 8. The installation, replacement, removal or metering of any Ir:rial load management control device where installed b _ _!Iil_il: _ r)eir _ Lq�ide_r. Plumbing: 17 Page 925 of 1019 I. The stopping of leaks in drains, water, soil, waste or vent pipe, provided, however, that if any concealed trap, drain pipe, water, soil, waste or vent pipe becomes defective and it becomes necessary to remove and replace the same with new material, such work shall be considered as new work and a permit shall be obtained and inspection made as provided in this code. -1-,2.. The clearing of stoppages or the repairing of leaks in pipes, valves or fixtures and the removal and reinstallation of water closets, provided such repairs do not involve or require the replacement or rearrangement of valves, pipes or fixtures. The replacement of common household plumbing fixtures to existing supply lines and outlets in &4e 2 F� iiy-1DnL ll_inRso_This does not include water heaters, bathtubs, or showers. 105.2.1 Emergency repairs. Where equipment replacements and repairs must be performed in an emergency situation, the permit application shall be submitted within the next workingbusiness day to the building official. Notificatioe work address nature of ernereencV and sco e of work immediat ind or by the next: business da 105.2.2. Minor repairs. Ordinary minor repairs may be made with the approval of the building official without a permit, provided the repairs shall not include the cutting away of any wall, partition or portion thereof, the removal or cutting of any structural beam or load-bearing support, or the removal or change of any required means of egress, or rearrangement of parts of a structure affecting the egress requirements; nor shall ordinary repairs include addition to, alteration of, replacement or relocation of any standpipe, water supply, sewer, drainage, drain leader, gas, soil, waste, vent or similar piping, electric wiring systems or mechanical equipment or other work affecting public health or general safety, and such repairs shall not violate any of the provisions of the technical codes. 105.2.3 Public service agencies. A permit shall not be required for the installation, alteration or repair of generation, transmission, distribution or metering or other related equipment that is under the ownership and control of public service agencies by established right. 105.3 Application for permit. To obtain a permit, the applicant shall first file an application therefore in writing on a form furnished by the d_vision of building �Safety for that purpose. Permit application forms shall be in the format prescribed by a local administrative board, if applicable, and must comply with the requirements of Section 713.135(5) and (6), Florida Statutes. Each application shall be inscribed with the date of application, and the code in effect as of that date. For a building permit for which an application is submitted prior to the effective date of the Florida Building Code, the state minimum building code in effect in the permitting jurisdiction on the date of the application governs the permitted work for the life of the permit and any extension granted to the permit. 18 Page 926 of 1019 Effective October 1, 2017, a local enforcement agency shall post each type of building permit application on its website. Completed applications must be able to be submitted electronically to the appropriate division---of__building- .. ___sa;fety. Accepted methods of electronic submission include, but are not limited to, e-mail submission of applications in portable document format or submission of applications through an electronic fill-in form available on the division mof building =� safetv's, website or through a third-party submission management software. Payments, attachments, or drawings required as part of the permit application may be submitted in person in a non electronic format, at the discretion of the building official. 105.3.1 Action on application. The building official shall examine or cause to be examined applications for permits and amendments thereto within a reasonable time after filing. If the application or the construction documents do not conform to the requirements of pertinent laws, the building official shall reject such application in writing, stating the reasons therefore. If the building official is satisfied that the proposed work conforms to the requirements of this code and laws and ordinances applicable thereto, the building official shall issue a permit therefore as soon as practicable. When authorized through contractual agreement with a school board, in acting on applications for permits, the building official shall give first priority to any applications for the construction of, or addition or renovation to, any school or educational facility. 105.3.1.1 If a state university, Florida college or public school district elects to use a local government's code enforcement offices, fees charged by counties and municipalities for enforcement of the Florida Building Code on buildings, structures, and facilities of state universities, state colleges, and public school districts shall not be more than the actual labor and administrative costs incurred for plans review and inspections to ensure compliance with the code. 105.3.1.2 No permit may be issued for any building construction, erection, alteration, modification, repair, or addition unless the applicant for such permit provides to the enforcing agency which issues the permit any of the following documents which apply to the construction for which the permit is to be issued and which shall be prepared by or under the direction of an engineer registered under Chapter 471, Florida Statutes: 1. Plumbing documents for any new building or addition which requires a plumbing system with more than 250 fixture units or which costs more than $125,000. 2. Fire sprinkler documents for any new building or addition which includes a fire sprinkler system which contains 50 or more sprinkler heads. Personnel as authorized by chapter 633 Florida Statutes, may design a fire sprinkler system of 49 or fewer heads and may design the alteration of an existing fire sprinkler system if the alteration consists of the relocation, addition or deletion of not more than 49 heads, notwithstanding the size of the existing fire sprinkler system. 3. Heating, ventilation, and air-conditioning documents for any new building or addition which requires more than a 15-ton-per-system capacity which is designed to accommodate 100 or 19 Page 927 of 1019 more persons or for which the system costs more than $125,000. This paragraph does not include any document for the replacement or repair of an existing system in which the work does not require altering a structural part of the building or for work on a residential one, two, three or four-family structure. An air-conditioning system may be designed by an installing air-conditioning contractor certified under Chapter 489, Florida Statutes, to serve any building or addition which is designed to accommodate fewer than 100 persons and requires an air-conditioning system with a value of$125,000 or less; and when a 15-ton-per system or less is designed for a singular space of a building and each 15-ton system or less has an independent duct system. Systems not complying with the above require design documents that are to be sealed by a professional engineer. Example 1: When a space has two 10-ton systems with each having an independent duct system, the contractor may design these two systems since each unit (system) is less than 15 tons. Example 2: Consider a small single-story office building which consists of six individual offices where each office has a single three-ton package air conditioning heat pump. The six heat pumps are connected to a single water cooling tower. The cost of the entire heating, ventilation and air-conditioning work is $47,000 and the office building accommodates fewer than 100 persons. Because the six mechanical units are connected to a common water tower this is considered to be an 18-ton system. NOTE: It was further clarified by the Commission that the limiting criteria of 100 persons and $125,000 apply to the building occupancy load and the cost for the total air-conditioning system of the building. 4. Any specialized mechanical, electrical, or plumbing document for any new building or addition which includes a medical gas, oxygen, steam, vacuum, toxic air filtration, halon, or fire detection and alarm system which costs more than $5,000. 5. Electrical documents. (See Florida Statutes, Section 471.003(2)(h)). Any electrical or plumbing or air conditioning and refrigeration system meeting the following thresholds are required to be designed by a Florida Registered Engineer. An _ -system_mWhi- 1: r® , -e c ae�r- m,__ 'y .- mom' - x �.� ..., •- c�a �vrmv-ra-<,-e•c- A"9tlt�-=�' �. -a�--i"• ;•. t1f1 - 1"711 ,-d •�-a.�l 1 a. I ..� e "�• - '� tea""-`>�c � -err - r�^,�-a,^ai��ixr vp=" a6:, • 1.0.....fjg_ggires_a_n__electrical__or_pplaa biD_&_car air-conditioninE an r fri r :ion dmf with a ____________________ _____ ______________________ m_ ___ _ _ m _ valuer �:�_r�:hanml. � 1_ � • 2oao.....fje aair an aEgr t: m g.Lyice_ca ri�:m me fir m r k han 500 am r ( __ ____________ m m m ___ _ _ _____________ residential electrical s stem or reater than 800 am ares 240 vol1:s on a commercial or indus�:rial elec�:rical s s�:em� 20 Page 928 of 1019 _ which exceeds a 1.5-ton- per- istern c oacil or if the or ect. is desi-ned to accommodate more than 1.00 oi | pL,[so2s. Documents requiring an engineer seal by this part shall not be valid unless a professional engineer who possesses valid certificate of registration has signed, dated, and stamped such document as provided in Section 471.025, Florida Statutes. 6. All public swimming pools and public bathing places defined by and regulated under Chapter 514, Florida Statutes 105.3.2 Time limitation of application. An application for a permit for any proposed work shall be deemed to have been abandoned becoming null and void 180 days after the date of filing, qLfor any | unless such application has been pursued in good faith or a permit has been issued; except that the building official is authorized to grant one or more extensions of time for additional periods not exceeding 90 days | | each. The extension shall be requested in vvritingjustifiableoauae demonstrated. Abandoned applications shall be au6ieotto deatruotion in accordance with state law. The fee for renewal, re-issuance, and extension of permit application shall be set forth by the administrative authority. There may be fees or requirements from other government agencies for permit application extensions and renewals. 105.3.3 An enforcing authority may not issue a building permit for any building construction, erection, alteration, modification, repair or addition unless the permit either includes on its face or there is attached to the permit the following statement: "NOTICE: In addition to the requirements of this permit, there may be additional restrictions applicable to this property that may be found in the public records of this county, such as the requirement for Horne or Property [)vvnera Association approval, and there may be additional permits required from other governmental entities such as water management districts, state agencies, orfederal agenoiea." 105.3.4 A building permit for a single-family residential dwelling must be issued within 30 working | | days of application the refore_unless unusual circumstances require a longer time for processing the application or unless the permit application fails to satisfy the Florida Building Code or the enforcing agency's laws orordinances. 105.3.5 Identification of minimum premium policy. Except as otherwise provided in Chapter 440, Florida Statutes, Workers' Compensation, every employer shall, as condition to receiving a building permit, show proof that it has secured compensation for its employees as provided in Section 440.10 and 44O.38, Florida Statutes. 105.3.6Asbestos removal | removal or disposal of | 21 | Page 929Of1019 asbestos-containing materials on a residential building where the owner occupies the building, the building is not for sale or lease, and the work is performed according to the owner-builder limitations provided in this paragraph. To qualify for exemption under this paragraph, an owner must personally appear and sign the building permit application. The permitting agency shall provide the person with a disclosure statement in substantially the following form: Disclosure Statement: State law requires asbestos abatement to be done by licensed contractors. You have applied for a permit under an exemption to that law. The exemption allows you, as the owner of your property, to act as your own asbestos abatement contractor even though you do not have a license. You must supervise the construction yourself. You may move, remove or dispose of asbestos-containing materials on a residential building where you occupy the building and the building is not for sale or lease, or the building is a farm outbuilding on your property. If you sell or lease such building within 1 year after the asbestos abatement is complete, the law will presume that you intended to sell or lease the property at the time the work was done, which is a violation of this exemption. You may not hire an unlicensed person as your contractor. Your work must be done according to all local, state and federal laws and regulations which apply to asbestos abatement projects. It is your responsibility to make sure that people employed by you have licenses required by state law and by county or municipal licensing ordinances. 105.3.7 Applicable Code for Manufactured Buildings. Manufacturers should be permitted to complete all buildings designed and approved prior to the effective date of a new code edition, provided a clear signed contract is in place. The contract shall provide specific data mirroring that required by an application for permit, specifically, without limitation, date of execution, building owner or dealer, and anticipated date of completion. However, the construction activity must commence within 6 months of the contract's execution. The contract is subject to verification by the Department of Business and Professional Regulation. 105.3.8 Public right of way. A permit shall not be given by the building official for the construction of any building, or for the alteration of any building where said building is to be changed and such change will affect the exterior walls, bays, balconies, or other appendages or projections fronting on any street, alley or public lane, or for the placing on any lot or premises of any building or structure removed from another lot or premises, unless the applicant has received a right of way permit from the authority having jurisdiction over the street, alley or public lane 105.4 Conditions of the permit. The issuance or granting of a permit shall not be construed to be a permit for, or an approval of, any violation of any of the provisions of this code or of any other ordinance of any local laws ordinances codes and reaal :ic t4 m Permits presuming to give authority to violate or cancel the provisions of this code or other ordinances of any other federal state and local laws ordinances codes and re Mations the °°°R_4+e&R shall not be valid. The issuance of a permit based on construction documents and other data shall not prevent the building official from requiring the correction of errors in the construction documents and other data. The building official is also authorized to prevent occupancy or use of a structure where in violation of this 22 Page 930 of 1019 code or of any other ordinances of this jurisdiction or of_ani other s�:a�:e and local laws ______ _____ _____ m _______________ __________________________________________________ ordinances codes and re ulations. 105.4.1 Permit intent. A permit issued shall be construed to be a license to proceed with the work and not as authority to violate, cancel, alter or set aside any of the provisions of the technical codes, nor shall issuance of a permit prevent the building official from thereafter requiring a correction of errors in plans, construction or violations of this code. Every permit issued shall become invalid unless the work authorized by such permit is commenced within six months after its issuance, or if the work authorized by such permit is suspended or abandoned for a period of six months after the time the work is commenced. 105.4.1.1 If work has commenced and the permit is revoked, becomes null and void, or expires because of lack of progress or abandonment, a new permit covering the proposed construction shall be obtained before proceeding with the work. 105.4.1.2 If a new permit,_or revalidation_(_r �r I cif h me riiki_E I r rim is not obtained within _______________________________ _ 180 days from the date the initial permit became null and void, the building official is authorized to require that any work which has been commenced or completed be removed from the building site. Alternately, a new permit may be issued on application, providing the work in place and required to complete the structure meets all applicable regulations in effect at the time the initial permit became null and void and any regulations which may have become effective between the date of expiration and the date of issuance of the new permit. 105.4.1.3 Work shall be considered to be in active progress when the permit has received an approved inspection within 180 days. This provision shall not be applicable in case of civil commotion or strike or when the building work is halted due directly to judicial injunction, order or similar process, or due to action by an environmental or archeological agency having jurisdiction. The building official is authorized to grant, in writing, one or more extensions of time, for periods not more than 3 months each. The extension shall be requested in writing and justifiable cause demonstrated, prior to expiration. 105.4.1.4 The fee for renewal, reissuance and extension of a permit shall be set forth by the administrative authority. There may be fees or requirements from other government agencies for permit extensions and renewals. 105.5 Expiration. Every permit issued shall become invalid unless the work on the site authorized by such permit is commenced within 180 days after its issuance, or if the work authorized on the site by such permit is suspended or abandoned for a period of 180 days after the time the work is commenced. The permit holder and property owner shall be responsible to either: JDi Com lete the oris: renew the loermit. if applicable, or obtain a new ermit tc complete all work in accordance with the permitted plans and inspection car 2emove the otic: renew �:he ermi�: and revise �:he lens if a licable or obtain a new ermit to remove any partially completed work in a safe and code compliant manner. An work not removed shall be subiect. to th penalties for un ermined work. The building official is authorized to grant, in writing, one or more extensions of time, for periods not more than 180 days 23 Page 931 of 1019 each. The extension shall be requested in writing and justifiable cause demonstrated as determined by the building official. holds more than (_1)_.p2Spj[9�_.aL_inactive_pp 2, 3.05.5.1.3. For the1__p.!2fp2ses__of this subsectioD,__2L 3.05.5.1.2 For the DLArDOS's of this subsection an ooen nermit shall mean a permit that has not satisfied all r quirements for co pletion as defined in 1.05.5.1.1. 3.05.5.2 The buildhi i�:!: otficial is authorized to administrativelV close el-Mired or inactjy�2=� hazard exists and no code violations have been 3.05.5.3 Closine out or resolving open or ejoired permits shall be the re'Sloonsibilil / of th e out or resolve open p--mits may be r to ff | 105.6 Denial or revocation . Whenever a permit required under this section is denied or revoked because the plan, or the construction, erection, alteration, modification, repair, or demolition of building, is found by the local enforcing agency to be not in compliance with the Florida Building Code, the local enforcing agency shall identify the specific plan or project features that do not comply with the applicable codes, identify the specific code chapters and sections upon which the finding is based, and provide this information to the permit applicant. If the local building code administrator or inspector finds that the plans are not in compliance with the Florida Building Code, the local building code administrator or inspector shall identify the specific plan features that do not comply with the applicable codes, identify the specific code chapters and sections upon which the finding is based, and provide this information to the local enforcing agency. The local enforcing agency shall provide this information to the permit applicant. issued under --the Provisions of this code when there has been __any...±�jcg....statement or Drovisions 3.05.6.2 Violation of cod,: The buildi official m i r uire correction or revoke the I that the construction erection. alteration rer%nir, f the buildin- structure electrical Fas mechanical ed is in violation of or not in conformity with, the pLovisions of this code� | 24 | Page 932 of 1019 105.7 Placement of permit. The building permit or copy shall be kept on the site of the work until the completion of the project. 105.8 Notice of commencement. In accordance with Section 713.135, Florida Statutes, when any person applies for a building permit, the authority issuing such permit shall print on the face of each permit card in no less than 14-point, capitalized, boldfaced type: "WARNING TO OWNER: YOUR FAILURE TO RECORD A NOTICE OF COMMENCEMENT MAY RESULT IN YOUR PAYING TWICE FOR IMPROVEMENTS TO YOUR PROPERTY. A NOTICE OF COMMENCEMENT MUST BE RECORDED AND POSTED ON THE JOB SITE BEFORE THE FIRST INSPECTION. IF YOU INTEND TO OBTAIN FINANCING, CONSULT WITH YOUR LENDER OR AN ATTORNEY BEFORE RECORDING YOUR NOTICE OF COMMENCEMENT." 105.9 Asbestos. The enforcing agency shall require each building permit for the demolition or renovation of an existing structure to contain an asbestos notification statement which indicates the owner's or operator's responsibility to comply with the provisions of Section 469.003, Florida Statutes, and to notify the Department of Environmental Protection of his or her intentions to remove asbestos, when applicable, in accordance with state and federal law. Refer to Section 105.3.6 "Asbestos Removal Contractor Exemption" of this code for additional requirements. 105.10 Certificate of protective treatment for prevention of termites. A weather-resistant job-site posting board shall be provided to receive duplicate treatment certificates as each required protective treatment is completed, providing a copy for the person the permit is issued to and another copy for the building permit files. The treatment certificate shall provide the product used, identity of the applicator, time and date of the treatment, site location, area treated, chemical used, percent concentration and number of gallons used, to establish a verifiable record of protective treatment. If the soil chemical barrier method for termite prevention is used, final exterior treatment shall be completed prior to final building approval. For a bait system, see Section 1816.1.7 of the Florida Building Code for contract document requirements. 105.11 Notice of termite protection. A permanent sign which identifies the termite treatment provider and need for reinspection and treatment contract renewal shall be provided. The sign shall be posted near the water heater or electric panel. 105.12 Work starting before permit issuance. Upon written request and approval of the building official, the scope of work delineated in the building permit application and plan may be started prior to the final approval and issuance of the permit, provided any work completed is entirely at risk of the permit applicant and the work does not proceed past the first required inspection. 105.13 Phased permit approval. After submittal of the appropriate construction documents, the building official is authorized to issue a permit for the construction of foundations or any other part of a building or structure before the construction documents for the whole building or structure have been submitted. The holder of such permit for the foundation or other parts of a building or structure shall proceed at the holder's own risk with the building operation and without assurance that a permit for the entire structure will be granted. Corrections may be required to meet the requirements of the technical codes. 25 Page 933 of 1019 105.14 Permit issued on basis of an affidavit. The building official may accept a sworn affidavit from a registered architect or engineer stating that the plans submitted conform to the technical codes. For buildings and structures, the affidavit shall state that the plans conform to the laws as to egress, type of construction and general arrangement and, if accompanied by drawings, show the structural design and that the plans and design conform to the requirements of the technical codes as to strength, stresses, strains, loads and stability. Whenever a permit is issued in reliance upon an affidavit or whenever the work to be covered by a permit involves installation under conditions which, in the opinion of the building official, are hazardous or complex, the building official shall require that the architect or engineer who signed the affidavit or prepared the drawings or computations shall supervise such work. In addition, they shall be responsible for conformity to the permit, provide copies of inspection reports as inspections are performed, and upon completion make and file with the building official written affidavit that the work has been done in conformity to the reviewed plans and with the structural provisions of the technical codes. In the event such architect or engineer is not available, the owner shall employ in his stead a competent person or agency whose qualifications are reviewed by the building official. The building official shall ensure that any person conducting plans review is qualified as a plans examiner under Part XII of Chapter 468, Florida Statutes, and that any person conducting inspections is qualified as a building inspector under Part III of Chapter 468, Florida Statutes. Nothing aforesaid shall preclude plan review or inspections by the building official (See also Section 107.6). Exception: Permit issued on basis of an affidavit shall not extend to the flood load and flood resistance requirements of the Florida Building Code. 105.15 Opening protection. When any activity requiring a building permit that is applied for on or after July 1, 2008, and for which the estimated cost is $50,000 or more for a site built single-family detached residential structure that is located in the wind borne debris region as defined in this Code and that has an insured value of $750,000 or more, or, if the site built single-family detached residential structure is uninsured or for which documentation of insured value is not presented, has a just valuation for the structure for purposes of ad valorem taxation of $750,000 or more; opening protections as required within this Code or Florida Building Code, Residential for new construction shall be provided. Exception: Single family residential structures permitted subject to the Florida Building Code are not required to comply with this section. 105.16 Inspection of existing residential building not impacted by construction. (a) A local enforcing agency, and any local building code administrator, inspector, or other official or entity, may not require as a condition of issuance of a one- or two-family residential building permit the inspection of any portion of a building, structure, or real property that is not directly impacted by the construction, erection, alteration, modification, repair, or demolition of the building, structure, or real property for which the permit is sought. (b) This subsection does not apply to a building permit sought for: 26 Page 934 of 1019 1. A substantial improvement as defined in Section 161.54, Florida Statutes or as defined in the Florida Building Code. 2. A change of occupancy as defined in the Florida Building Code. 3. A conversion from residential to nonresidential or mixed use pursuant to Section 553.507(2)(a), Florida Statutes or as defined in the Florida Building Code. 4. A historic building as defined in the Florida Building Code. (c) This subsection does not prohibit a local enforcing agency, or any local building code administrator, inspector, or other official or entity, from: 1. Citing any violation inadvertently observed in plain view during the ordinary course of an inspection conducted in accordance with the prohibition in paragraph (a). 2. Inspecting a physically nonadjacent portion of a building, structure, or real property that is directly impacted by the construction, erection, alteration, modification, repair, or demolition of the building, structure, or real property for which the permit is sought in accordance with the prohibition in paragraph (a). 3. Inspecting any portion of a building, structure, or real property for which the owner or other person having control of the building, structure, or real property has voluntarily consented to the inspection of that portion of the building, structure, or real property in accordance with the prohibition in paragraph (a). 4. Inspecting any portion of a building, structure, or real property pursuant to an inspection warrant issued in accordance with Sections 933.20-933.30, Florida Statutes. 105.17 Streamlined low-voltage alarm system installation permitting. (1--)------ used in this section, the term: (a •°" °`Contractor""" means a person who is qualified to engage-, in the business of electrical or alarm system contracting pursuant to a certificate or registration issued by the --department under part II of chapter 4897 F4 f° -� *�* �. (b -21"Low-voltage alarm system project""" means a project related to the installation, maintenance, inspection, replacement, or service of a new or existing alarm system, as defined in -SeQ4400s. 489.5057 FI� � *:°°��, that is hardwired and operating at low voltage, as defined in the National Electrical Code Standard 70, Curren: Edition or a new or existin low-voltn e electric fence and ancillary components or equipment attached to such a system_or fence including, but not limited to, home- automation equipment, thermostats, closed-circuit: television s stems access controls batter rechargingEfSharging devices, and video cameras. 27 Page 935 of 1019 (c4L'J "Low-volt ge electric fence" means an alarm SVstem as defined in s. 489.505- that consists of a fence structure and an ene J | | ire|eaaa|arrnayatenf' rneanaaburg|ara|anmayaternorarnokedeteotorthatisnothardwired. | / Notwithstanding any provision of this section applies to all low-voltage alarm system projects for which a permit is required by local enforcement agency. However, a permit is not required to install, maintain, inspect, replace, or service a wireless alarm system, including any ancillary components orequipment attached tothe system. �44 the following.- reguirements to be permitted as a luired for the low-volt. zer characteristics set forth in oara,graph 22.1.08 and d-oicted in Fieure 102 of International Electrotechnical Commission Standard No. 60335-2-76 Current Edition. i nclose the low-voltage electric fence. The low-voltap-e electric fence may be P to 2 feet. hil-her than th perimeter nonelectric fence or wall. ,g__electric fence must be identified u s En� jgj±ed to the fence at _(�).... fence shall not be installed in an area zoned exclusively_for LO jp-fa il _(f electric fence shall not enclose the ..p[!2p v which are used for (4) This section does not apply to the installation or replacement of a fire alarm if a plan review is | required. local enforcement agency shall make uniform basic permit labels available for purchase by contractor to be used for the installation or replacement of new or existing alarm system at a cost c�e The local / ' - --_- ' -_ - ___ _' -- --- -__ |ooa| enfonoernent agency may not require the payment ofany additional fees, charges, or expenses | associated with the installation orreplacement ofanew orexisting alarm. �L��l�. |ooa| enforcement agency may not require contractor, as condition ofpurchasing a label, to submit p[y information other than identification information of the licensee and proof of registration or | certification aaacontractor. / | 28 (b} A label is valid for 1 year after the date of purchase and may only be used within the jurisdiction of the local enforcement agency that issued the label. A contractor may purchase labels in bulk for one or more unspecified current or future projects. A contractor shall post an unused uniform basic permit label in a conspicuous place on the premises of the low-voltage alarm system project site before commencing work on the project. ( A contractor is not required to notify the local enforcement agency before commencing work on a low-voltage alarm system project. However, a contractor must submit a Uniform Notice of a Low- Voltage Alarm System Project as provided under subsection ( ,) to the local enforcement agency within 14 days after completing the project. A local enforcement agency may take disciplinary action against a contractor who fails to timely submit a Uniform Notice of a Low-Voltage Alarm System Project. ( -- The Uniform Notice of a Low-Voltage Alarm System Project may be submitted electronically or by facsimile if all submissions are signed by the owner, tenant, contractor, or authorized representative of such persons. The Uniform Notice of a Low-Voltage Alarm System Project " &e4 d _ < h kma.E._ fey_ ,, � eeff ___ mush: conta-in the followin informationo UNIFC?R M N 0 T I CE OF A LO W-V OLTAG ALARM SYSTEM PROJECT Owner's or C ust:omer's Name Owner's or Customer's Address cii __. Sta_te__ i.p_. Phone Number --mail Address Contractor's Name Contractor's Address cii __. ta�:e Tim Phone Number 29 Page 937 of 1019 formation is true and accurate. local enforcement agency may coordinate directly with the owner orcustomer to inspect low- voltage alarm system ovv- vo|tagea|arrnayatern project ensure compliance with applicable codes and standards. If a low-voltage alarm system project fails an inspection, the | | contractor must take corrective action aanecessary topass inspection. | | municipality, county, district, orother entity of local government may not adopt or maintain in effect any ordinance or rule regarding low-voltage alarm system project that ia inconsistent with this section. uniform basic permit label shall not be required for the subsequent maintenance, | inapeotion, or service of an alarm system that was permitted in accordance with this section. The provisions of this act are not intended to impose new or additional licensure requirements on persons licensed in accordance with the applicable provisions ofchapter 489, Florida Statutes. SECTION 106 FLOOR AND ROOF DESIGN LOADS 10G.1Live loads posted. Where the live loads for which each floor or portion thereof of a commercial or industrial building is or has been designed to exceed 50 paf (Z.4O kN/rnZ), such design live loads shall be conspicuously posted by the owner orthe owner's authorized agent in that part of each story in which they apply, using durable signs. It shall be unlawful to remove or deface such notices 106.2 Issuance of certificate of occupancy. Aoerfifioate of occupancy required by Section 111 shall not be issued until the floor load signs, required by Section 106.1, have been installed. 106.3 Restrictions on loading. It shall be unlawful to place, or cause or permit to be placed, on any floor or roof ofa building, structure or portion thereof, a load greater than is permitted by this code. SECTION 107 SUBMITTAL DOCUMENTS | 30 | Page 938 of 1019 107.1 General. Submittal documents consisting of construction documents, statement of special inspections, geotechnical report and other data shall be submitted in two or more sets with each permit application. The construction documents shall be prepared by a registered design professional where required by Chapter 471, Florida Statutes & 61G15 Florida Administrative Code or Chapter 481, Florida Statutes & 61G1 Florida Administrative Code. Where special conditions exist, the building official is authorized to require additional construction documents to be prepared by a registered design professional. Electronic media documents shall be submitted when required by the building official, in a format acceptable to the building official, and may require only one set of submittals. Exception: The building official is authorized to waive the submission of construction documents and other data not required to be prepared by a registered design professional if it is found that the nature of the work applied for is such that review of construction documents is not necessary to obtain compliance with this code. If the design professional is an architect, interior designer, or engineer legally registered under the laws of this state regulating the practice of architecture or interior design as provided for in Chapter 481, Florida Statutes, Part I, or landscape architecture as provided for in Chapter 481, Florida Statutes, Part II, or engineering as provided for in Chapter 471, Florida Statutes, then he or she shall affix his or her official seal to said drawings, specifications and accompanying data, as required by Florida Statute. 107.2 Construction documents. Construction documents shall be in accordance with Sections 107.2.1 through 107.2.6. 107.2.1 Information on construction documents. Construction documents shall be dimensioned and drawn upon suitable material. Electronic media documents are permitted to be submitted when approved by the building official. Construction documents shall be of sufficient clarity to indicate the location, nature and extent of the work proposed and show in detail that it will conform to the provisions of this code and relevant laws, ordinances, rules and regulations, as determined by the building official. Such drawings and specifications shall contain information, in the form of notes or otherwise, as to the quality of materials, where quality is essential to conformity with the technical codes. Such information shall be specific, and the technical codes shall not be cited as a whole or in part, nor shall the term "legal" or its equivalent be used as a substitute for specific information. All information, drawings, specifications and accompanying data shall bear the name and signature of the person responsible for the design. 107.2.1.1 For roof assemblies required by the code, the construction documents shall illustrate, describe and delineate the type of roofing system, materials, fastening requirements, flashing requirements and wind resistance rating that are required to be installed. Product evaluation and installation shall indicate compliance with the wind criteria required for the specific site or a statement by an architect or engineer certifying suitability for the specific site must be submitted with the construction documents. 31 Page 939 of 1019 107.2.1.2 Additional data. The building official may require details, computations, stress diagrams, and other data necessary to describe the construction or installation and the basis of calculations. All drawings, specifications and accompanying data required by the building official to be prepared by an architect or engineer shall be affixed with their official seal, signature and date as state law requires. 107.2.1.3 Quality of building plans. Building plans shall be drawn to a minimum 1/8 inch scale upon substantial paper, cloth or other acceptable medium. The building official may establish, through Departmental policy, other standards for plans and specifications, including electronic format, in order to provide conformity to its electronic permit review and record retention program. This policy may include such things as minimum size, shape, contrast, clarity, or other items related to records management. Electronic media must be compatible with the archive requirements of Florida Statutes. 107.2.2 Fire protection system shop drawings. Shop drawings for the fire protection system(s) shall be submitted to indicate conformance to this code and the construction documents and shall be approved prior to the start of system installation. Shop drawings shall contain all information as required by the referenced installation standards in Chapter 9. 107.2.3 Means of egress. The construction documents shall show in sufficient detail the location, construction, size and character of all portions of the means of egress including the path of the exit discharge to the public way in compliance with the provisions of this code. In other than occupancies in Groups R-2, R-3, and I-1, the construction documents shall designate the number of occupants to be accommodated on every floor, and in all rooms and spaces. 107.2.4 Exterior wall envelope. Construction documents for all buildings shall describe the exterior wall envelope in sufficient detail to determine compliance with this code. The construction documents shall provide details of the exterior wall envelope as required, including flashing, intersections with dissimilar materials, corners, end details, control joints, intersections at roof, eaves or parapets, means of drainage, water-resistive membrane and details around openings. The construction documents shall include manufacturer's installation instructions that provide supporting documentation that the proposed penetration and opening details described in the construction documents maintain the weather resistance of the exterior wall envelope. The supporting documentation shall fully describe the exterior wall system which was tested, where applicable, as well as the test procedure used. 107.2.5 Site plan. The construction documents submitted with the application for permit shall be accompanied by a site plan showing to scale the size and location of new construction and existing structures on the site, distances from lot lines, the established street grades and the proposed finished grades and, as applicable, flood hazard areas, floodways, and design flood elevations; and it shall be drawn in accordance with an accurate boundary line survey. In the case of demolition, the site plan shall show construction to be demolished and the location and size of existing structures and construction that are to remain on the site or plot. The building official is authorized to waive or 32 Page 940 of 1019 modify the requirement for a site plan when the application for permit is for alteration or repair or when otherwise warranted. 107.2.5.1 Design flood elevations. Where design flood elevations are not specified, they shall be established in accordance with Section 1612.3.1. 107.2.5.2 For the purpose of inspection and record retention, site plans for a building may be maintained in the form of an electronic copy at the worksite. These plans must be open to inspection by the building official or a duly authorized representative, as required by the Florida Building Code. 107.2.6 Structural information. The construction documents shall provide the information specified in Section 1603. 107.3 Examination of documents. The building official shall examine or cause to be examined the accompanying submittal documents and shall ascertain by such examinations whether the construction indicated and described is in accordance with the requirements of this code and other pertinent laws or ordinances. Exceptions: 1. Building plans approved pursuant to Section 553.77(5), Florida Statutes, and state-approved manufactured buildings are exempt from local codes enforcing agency plan reviews except for provisions of the code relating to erection, assembly or construction at the site. Erection, assembly and construction at the site are subject to local permitting and inspections. Photocopies of plans approved according to FAC 61-41.009, Florida Administrative Code, shall be sufficient for local permit application documents of record for the modular building portion of the permitted project. 2. Industrial construction on sites where design, construction and fire safety are supervised by appropriately licensed design and inspection professionals and which contain adequate in-house fire departments and rescue squads is exempt, subject to approval by the building official, from review of plans and inspections, providing the appropriate licensed design and inspection professionals certify that applicable codes and standards have been met and supply appropriate approved drawings to local building and fire-safety inspectors. 107.3.1 Approval of construction documents. When the building official issues a permit, the construction document shall be approved, in writing or by stamp, as "Reviewed for Code Compliance." One set of construction documents so reviewed shall be retained by the building official. The other set shall be returned to the applicant, shall be kept at the site of work and shall be open to inspection by the building official or a duly authorized representative. 107.3.2 Previous approvals. This code shall not require changes in the construction documents, construction or designated occupancy of a structure for which a lawful permit has been heretofore 33 Page 941 of 1019 issued or otherwise lawfully authorized, and the construction of which has been pursued in good faith within 180 days after the effective date of this code and has not been abandoned. 107.3.3 Phased approval. The building official is authorized to issue a permit for the construction of foundations or any other part of a building or structure before the construction documents for the whole building or structure have been submitted, provided that adequate information and detailed statements have been filed complying with pertinent requirements of this code. The holder of such permit for the foundation or other parts of a building or structure shall proceed at the holder's own risk with the building operation and without assurance that a permit for the entire structure will be granted. 107.3.4 Design professional in responsible charge. Where it is required that documents be prepared by a registered design professional, the building official shall be authorized to require the owner or the owner's authorized agent to engage and designate on the building permit application a registered design professional who shall act as the registered design professional in responsible charge. If the circumstances require, the owner or the owner's authorized agent shall designate a substitute registered design professional in responsible charge who shall perform the duties required of the original registered design professional in responsible charge. The building official shall be notified in writing by the owner or the owner's authorized agent if the registered design professional in responsible charge is changed or is unable to continue to perform the duties. The registered design professional in responsible charge shall be responsible for reviewing and coordinating submittal documents prepared by others, including phased and deferred submittal items, for compatibility with the design of the building. Those products which are regulated by FAC Rule 61G20 shall be reviewed and approved in writing by the designer of record prior to submittal for jurisdictional approval. 107.3.4.1 Deferred submittals. For the purposes of this section, deferred submittals are defined as those portions of the design that are not submitted at the time of the application and that are to be submitted to the building official. Deferral of any submittal items shall have the prior approval of the building official. The registered design professional in responsible charge shall list the deferred submittals on the construction documents for review by the building official. Documents for deferred submittal items shall be submitted to the registered design professional in responsible charge who shall review them and forward them to the building official with a notation indicating that the deferred submittal documents have been reviewed and found to be in general conformance to the design of the building. The deferred submittal items shall not be installed until the deferred submittal documents have been approved by the building official. 107.3.4.2 Certifications by contractors authorized under the provisions of Section 489.115(4)(b), Florida Statutes, shall be considered equivalent to sealed plans and specifications by a person licensed under Chapter 471, Florida Statutes, or Chapter 481 Florida Statutes, by local 34 Page 942 of 1019 enforcement agencies for plans review for permitting purposes relating to compliance with the wind-resistance provisions of the code or alternate methodologies approved by the Florida Building Commission for one-and two-family dwellings. Local enforcement agencies may rely upon such certification by contractors that the plans and specifications submitted conform to the requirements of the code for wind resistance. Upon good cause shown, local government code enforcement agencies may accept or reject plans sealed by persons licensed under Chapters 471, 481 or 489, Florida Statutes. 107.3.5 Minimum plan review criteria for buildings. The examination of the documents by the building official shall include the following minimum criteria and documents: a floor plan; site plan; foundation plan; floor/roof framing plan or truss layout; all fenestration penetrations; flashing; and rough opening dimensions; and all exterior elevations: Commercial Buildings: Building 1. Site requirements: Parking Fire access Vehicle loading Driving/turning radius Fire hydrant/water supply/post indicator valve (PIV) Set back/separation (assumed property lines) Location of specific tanks, water lines and sewer lines Flood hazard areas, flood zones, and design flood elevations 2. Occupancy group and special occupancy requirements shall be determined (with cross check with the energy code submittal). 3. Minimum type of construction shall be determined (see Table 503). 4. Fire-resistant construction requirements shall include the following components: Fire-resistant separations Fire-resistant protection for type of construction Protection of openings and penetrations of rated walls Fire blocking and draftstopping and calculated fire resistance 5. Fire suppression systems shall include: Early warning smoke evacuation systems Schematic fire sprinklers Standpipes Pre-engineered systems Riser diagram 35 Page 943 of 1019 6. Life safety systems shall be determined and shall include the following requirements: Occupant load and egress capacities Early warning Smoke control Stair pressurization Systems schematic 7. Occupancy load/egress requirements shall include: Occupancy load Gross Net Means of egress Exit access Exit Exit discharge Stairs construction/geometry and protection Doors Emergency lighting and exit signs Specific occupancy requirements Construction requirements Horizontal exits/exit passageways 8. Structural requirements shall include: Soil conditions/analysis Termite protection Design loads Wind requirements Building envelope Impact resistant coverings or systems Structural calculations (if required) Foundation Flood requirements in accordance with Section 1612, including lowest floor elevations, enclosures, flood damage-resistant materials Wall systems Floor systems Roof systems Threshold inspection plan Stair systems 9. Materials shall be reviewed and shall at a minimum include the following: Wood Steel Aluminum 36 Page 944 of 1019 Concrete Plastic Glass Masonry Gypsum board and plaster Insulating (mechanical) Roofing Insulation Building envelope portions of the Energy Code (including calculation and mandatory requirements) 10. Accessibility requirements shall include the following: Site requirements Accessible route Vertical accessibility Toilet and bathing facilities Drinking fountains Equipment Special occupancy requirements Fair housing requirements 11. Interior requirements shall include the following: Interior finishes (flame spread/smoke development) Light and ventilation (including corresponding portion of the energy code) Sanitation 12. Special systems: Elevators Escalators Lifts 13. Swimming pools: Barrier requirements Spas Wading pools 14. Location and installation details. The specific location and installation details of each fire door, fire damper, ceiling damper and smoke damper shall be shown and properly identified on the building plans by the designer. Electrical 1. Electrical: 37 Page 945 of 1019 Wiring Services Feeders and branch circuits Overcurrent protection Grounding Wiring methods and materials GFCIs Electrical portions of the Energy Code (including calculation and mandatory requirements) 2. Equipment 3. Special occupancies 4. Emergency systems 5. Communication systems 6. Low voltage 7. Load calculations 8. Design flood elevation Plumbing 1. Minimum plumbing facilities 2. Fixture requirements 3. Water supply piping 4. Sanitary drainage 5. Water heaters 6. Vents 7. Roof drainage 8. Back flow prevention 9. Irrigation 38 Page 946 of 1019 10. Location of water supply line 11. Grease traps 12. Environmental requirements 13. Plumbing riser 14. Design flood elevation 15. Water/plumbing portions of the Energy Code (including calculation and mandatory requirements) Mechanical 1. Mechanical portions of the Energy calculations 2. Exhaust systems: Clothes dryer exhaust Kitchen equipment exhaust Specialty exhaust systems 3. Equipment 4. Equipment location 5. Make-up air 6. Roof-mounted equipment 7. Duct systems 8. Ventilation 9. Combustion air 10. Chimneys, fireplaces and vents 11. Appliances 12. Boilers 13. Refrigeration 39 Page 947 of 1019 14. Bathroom ventilation 15. Laboratory 16. Design flood elevation Gas 1. Gas piping 2. Venting 3. Combustion air 4. Chimneys and vents 5. Appliances 6. Type of gas 7. Fireplaces 8. LP tank location 9. Riser diagram/shutoffs 10. Design flood elevation 11. Gas portions of the Energy Code (including calculation and mandatory requirements) Demolition 1. Asbestos removal Residential (one- and two-family): 1. Site requirements: Set back/separation (assumed property lines) Location of septic tanks 2. Fire-resistant construction (if required) 3. Smoke detector locations 4. Egress 40 Page 948 of 1019 Egress window size and location stairs construction requirements 5. Structural requirements shall include: Wall section from foundation through roof, including assembly and materials, connector tables,and structural calculations if re uired Termite protection Design loads Wind requirements Building envelope Foundation Wall systems Floor systems Roof systems Flood hazard areas, flood zones, design flood elevations, lowest floor elevations, enclosures, equipment, and flood damage-resistant materials 6. Accessibility requirements: show/identify accessible bath 7. Impact resistant coverings or systems 8. Residential Energy Code submittal (including calculation and mandatory requirements) 9. Electrical: Electric service riser with wire sizes, conduit detail and grounding detail Complete load calculations, Panel schedules 10. Mechanical: Equipment and location, Duct systems 11. Plumbing: Plumbing riser 12. Gas: Gas piping Venting Combustion air 41 Page 949 of 1019 Chimneys and vents Appliances Type ofgas Fireplaces LPtank location Riaerdiagran`/ahutoffs 13. Energy Calculations 14. Swimming Pools Barrier requirements Spas Wading pools Man ufa,ctu red_build Site r`�E' Uire�ME'ntz 2. Structural Wind zone. Anchorine BloLking Exhaust swsterns 5. Electrical exterior disconnect location Exemptions. Plans examination by the building official shall not be required for the following work: | 42 | Page 950Of1019 I. Replacing existing equipment such as mechanical units, water heaters, etc.; -1-,1.. Reroofsla m t r i_E mby_Icr�!l_ Lari irtona; 5o___m Minor electrical, plumbing and mechanical repairs; 4o___m Annual maintenance permits; 5o___m Prototype plans: Except for local site adaptions, siding, foundations and/or modifications. Except for structures that require waiver; or ,° 6.. Manufactured buildings plan except for foundations and modifications of buildings on site and as listed above in manufactured buildings/housing. 107.4 Amended construction documents. Work shall be installed in accordance with the approved construction documents, and any changes made during construction that are not in compliance with the approved construction documents shall be resubmitted for approval as an amended set of construction documents. 107.5 Retention of construction documents. One set of approved construction documents shall be retained by the building official for a period of not less than 180 days from date of completion of the permitted work, or as required by state or local laws. 107.6 Affidavits. The building official may accept a sworn affidavit from a registered architect or engineer stating that the plans submitted conform to the technical codes. For buildings and structures, the affidavit shall state that the plans conform to the laws as to egress, type of construction and general arrangement and, if accompanied by drawings, show the structural design and that the plans and design conform to the requirements of the technical codes as to strength, stresses, strains, loads and stability. The building official may without any examination or inspection accept such affidavit, provided the architect or engineer who made such affidavit agrees to submit to the building official copies of inspection reports as inspections are performed and upon completion of the structure, electrical, gas, mechanical or plumbing systems a certification that the structure, electrical, gas, mechanical or plumbing system has been erected in accordance with the requirements of the technical codes. Where the building official relies upon such affidavit, the architect or engineer shall assume full responsibility for compliance with all provisions of the technical codes and other pertinent laws or ordinances. The building official shall ensure that any person conducting plans review is qualified as a plans examiner under Part XII of Chapter 468, Florida Statutes, and that any person conducting inspections is qualified as a building inspector under Part XII of Chapter 468, Florida Statutes. Nothing aforesaid shall preclude plan review or inspections by the building official (5.gp retic E 1.( 01.- 0 3.07.6.3. Building permits issued on the basis of an affidavit in special flood hazard areas. Pursuant: :q :h r !lir nt __caf_f r I__r a!j2 ion--fc r__ g_r�._i i tion__in�:_h _-N—ati�n I__ I-o-od__I_E u-r-anr __P-12E. _( _L _._E.__Part t-----------------------------i/d _�f' :LEt- i s __p , mm 2 � � insp :ican �__a d_t __ r �p: pl m conn:ruc�:ion documen�:s on �:he basis of affidavi�:s and pl m _ _ __ _ _ _ _ _ _ _____ _ _ _ __ --a ff _________ seb um-:pd_ pear aa2_atm to ect:ions 1.0501.4 and 10706 shall not extend to the flood load and flood resistance construction requirements of the Florida Fuildin Code. 43 Page 951 of 1019 SECTION 108 TEMPORARY STRUCTURES AND USES 108.1 General. The building official is authorized to issue a permit for temporary structures and temporary uses. Such permits shall be limited as to time of service, but shall not be permitted for more than 180 days. The building official is authorized to grant extensions for demonstrated cause. 108.2 Conformance. Temporary structures and uses shall comply with the requirements in Section 3103. 108.3 Temporary power. The building official is authorized to give permission to temporarily supply and use power in part of an electric installation before such installation has been fully completed and the final certificate of completion has been issued. The part covered by the temporary certificate shall comply with the requirements specified for temporary lighting, heat or power in NFPA 70. 108.4 Termination of approval. The building official is authorized to terminate such permit for a temporary structure or use and to order the temporary structure to be removed or use to be discontinued. SECTION 109 FEES 109.1 Payment of fees. A permit shall not be valid until the fees prescribed by law have been paid, nor shall an amendment to a permit be released until the additional fee, if any, has been paid. 109.1.1 Other fees. A permit shall not be issued until all other fees associated with said permit are paid. Other fees may include additional fees, penalty fees, water and sewer capital facility fees, City Park & Recreation fees, Fire Division fees, City Green Building Fee, Palm Beach County Impact fees and State of Florida fees. Water and sewer facility fees are established in Chapter 26 of the City of Boynton Beach Code of Ordinances. The Fire Division fees are established in Chapter 9 of the City of Boynton Beach Code of Ordinances. The City Green Building fee is established in the City of Boynton Beach Code Land Development Regulations Chapter 2, Article 1, Section 5. The city may elect to collect Palm Beach County Impact fees that include fees for Roads, Public Buildings, Schools and Parks. The city collects State of Florida surcharge fees for the Radon Trust Fund (Radon) and Building Code Administrators and Inspectors Fund (BCAIF). When applicable, the administrative portion of the Art in Public Places fee (30% of the total Art fee) is due prior to permit issuance. 109.2 Schedule of permit fees. On buildings, structures, electrical, gas, mechanical, and plumbing systems or alterations requiring a permit, a fee for each permit shall be paid as required, in accordance with the schedule as established by the applicable governing authority. 3.09.2.- m f_F _Ent m r Fees_ma _ __ hg_r _formbul._not:_limite-d--o--the followin : 44 Page 952 of 1019 Administrative fees (including fees for invest 12-ative and 11"Cal costs incurred in the context of certain discilolinary cases heard b�oard re Administrative a ea s, Violationsand 109.3 Building permit valuations. The applicant for a permit shall provide an estimated permit value at time of application. Permit valuations shall include total value of work, including materials and labor, for which the permit is being issued, such as electrical, gas, mechanical, plumbing equipment and permanent systems. If, in the opinion of the building official, the valuation is underestimated on the application, the permit shall be denied, unless the applicant can show detailed estimates to meet the approval of the building official. Final building permit valuation shall be set by the building official. 109.3.1 Exemptions. Manufacturing Equipment: For the purposes of calculating permit fees the cost of equipment used in the process of manufacturing a product shall be exempt from paying permit fees for any portion of the cost greater than $1O,OOOdollars ifthe following criteria are met: 1. Equipment must have a replacement cost and/or purchase cost greater than $10,000 dollars per each piece ofequipment tobeexempted. Z. Equipment must bepurchased directly bythe owner. 3. Equipment cannot not be an integral part of the building, building envelope, building system, and/or essential tothe operation ofthe building. 4. The nature of equipment shall be that if business was to cease to exist or relocate the equipment would beeasily removed from the building. Note: All, electric, piping, mounting, structural connections, attachment of auxiliary equipment necessary to operate the manufacturing equipment will be included in permit valuation and subject topermit fees. | | 45 109.4 Work commencing before permit issuance. Any person who commences any work on a building, structure, electrical, gas, mechanical or plumbing system before obtaining the necessary permits or without prior approval from the building official as permitted in Section 105.2.2 or 105.12 shall be subject to a fee established by the building official that shall be in addition to the required permit fees or as provided by local ordinance. This provision shall not apply to emergency work when delay would clearly have placed life or property in imminent danger. But in all such cases the required permit(s) must be applied for within - cne 1.) business da and any unreasonable delay in obtaining those permit(s) shall result in the charge of a h. uadruplp fee. The payment of a 4& . h. uadruplp fee shall not preclude or be deemed a substitute for prosecution for commencing work without first obtaining a permit. The building official may grant extensions of time or waive fees when justifiable cause has been demonstrated in writing. 109.5 Related fees. The payment of the fee for the construction, alteration, removal or demolition for work done in connection to or concurrently with the work authorized by a building permit shall not relieve the applicant or holder of the permit from the payment of other fees that are prescribed by law. 109.6 Refunds. 41 ' f :All ermit fees under this section are non-refundable and non-transferable. SECTION 110 INSPECTIONS 110.1 General. Construction or work for which a permit is required shall be subject to inspection by the building official and such construction or work shall remain accessible and exposed for inspection purposes until approved. Approval as a result of an inspection shall not be construed to be an approval of a violation of the provisions of this code or of other ordinances of the jurisdiction. Inspections presuming to give authority to violate or cancel the provisions of this code or of other ordinances of the jurisdiction shall not be valid. It shall be the duty of the owner or the owner's authorized agent to cause the work to remain accessible and exposed for inspection purposes. The buildin otficial shall be ermined to re airs a boundar line surve n-oared b a ualified surve or whenever the boundar lines cannot: be readil determined in the field. Neither the building official nor the jurisdiction shall be liable for expense entailed in the removal or replacement of any material required to allow inspection. 110.1.1 Manufacturers and fabricators. When deemed necessary by the building official, he/she shall make, or cause to be made, an inspection of materials or assemblies at the point of manufacture or fabrication. A record shall be made of every such examination and inspection and of all violations of the technical codes. 1.1 .1.2---In j_ r1__ rvip . The---building__OffkLq1_ma-Y_m 2kp,__ r__ a_aa p__�:o_mb _m ,__th _n p�Lon rerq it Id Section 1.1.0. He_or she ma r_ r p �m__rpports ofmdivision insp r�c�r � ipd p� ��: in ctor m_m m____________ ______ ____________________ m_ m _______________________ m_ __ ______ or of reco nized ins ec�:ion services rovided :hat after investi ation he/she is satisfied as to their licensure ualifica�:ions and reliabili�: o A certifica�:e re aired b an rovision of :his code shall nod: 46 Page 954 of 1019 be based on such _repjg�Lt.§�__L!nIf�s the same are recorded -Ly I i cod � i s ector or the shall ensur accordance to ChaPter 468 Florida Statues. The building official may require the owner to employ an inspection service in the following instances: 1. For buildings oradditions ofType | construction; Z. For all major structural alterations; 3. Where the concrete design is based on compressive strength in excess of 3000 pounds per aquareinoh; 4. For pile driving; 5. For buildings with anarea greater than ZO,OOOsquare feet; 6. For buildings more than two stories inheight; or 7. For buildings and structures of unusual design or methods of construction. Such inspectors shall bepresent when work iaunderway onthe structural elements_ofthe building to adequately attest toits oornp|ianoe. Such inspectors shall bea_regiateredarchitect, orengineer. An employee of the architect or engineer licensed-under Chapter 468, Part XII, Florida Statutes may perform the inspections, under the_direction ofand vvithfinal certification frornthe architect or | | engineer. _Such inspectors_ahaUrn aubitweekly progress reports including the daily inspections tothe bui|dineoffoia|, andindudingaoodeoornp|ianoeopinionofthereaidentinapeotor. | Atthe completion ofthe construction work orproject, thearohiteotorengineeraha|| aubrnita certificate of compliance to the building official, stating that the work was-done in compliance with this code and in accordance with the permitted drawing._Final inspection shall be made by the building official before aCertificate ofOccupancy or[erL�ioateofCornp|etioniaissued; and confirmation inspections rnay_be made at any time to monitor activities and resident inspectors. | | 47 i 110.1.3 Affidavit for inspection. With specific prior approval of, and in a format_acceptable to the building official, an affidavit for certification of inspection may be_accepted from the permit qualifier; when accompanied by extensive photographic_evidence of sufficient detail to demonstrate code compliance. The photographicevidence shall be comprehensive in the display of the installation and/or construction_and job location identifiers. The affidavit and accompanying photographs shall be_provided to the inspector onsite, at the next scheduled inspection. If the photographs_are found to be insufficient by the building official to demonstrate compliance with thiscode and/or the permitted document, or clearly display location identifiers, or are®missing, the inspector shall require the contractor to obtain the services of a Registered Florida Professional Engineer to inspect and certify the installation and/or construction. 110.1.3.1 Exception: Affidavits may not be accepted for inspection of—elements of construction which require inspection by the local jurisdiction under the requirements of 44CFR59 and 44CFR60 and the local flood damage prevention ordinance. 110.2 Preliminary inspection. Before issuing a permit, the building official is authorized to examine or cause to be examined buildings, structures and sites for which an application has been filed. 110.2.1 Existing building inspections. Before issuing a permit, the building official may examine or cause to be examined any building, electrical, gas, mechanical, or plumbing systems for which an application has been received for a permit to enlarge, alter, repair, move, demolish, install, or change the occupancy. He/she may inspect the buildings, structures, electrical, gas, mechanical and plumbing systems, from time to time, before, during and upon completion of the work for which a permit was issued. He/she shall make a record of every such examination and inspection and of all observed violations of the technical codes. Additional regulations in Florida Building Code, Existing Building Volume, may apply. 110.3 Required inspections. The building official upon notification from the permit holder or his or her agent shall make the following inspections, end such other&ae4-inspections.as deemed necessary and shall either release that portion of the construction or shall notify the permit holder or his or her agent of any violations which must be corrected in order to comply with the technical codes. The building official shall determine the timing and sequencing of when inspections occur and what elements are inspected at each inspection. A complete survey, or special purpose survey may be required before an inspection is approved. A. Building 1. Foundation inspection. To be made after trenches are excavated, forms erected and required reinforcing steel is in place, . ��. The Foundation ins ection shall at a minimum include the following building components: • Stem-wall 48 Page 956 of 1019 • Monolithic slab-on-grade • Piling_g_E /pile caps • Foot_t&�Jgrade beams 1.1. Slab Inspection: Concrete slab and under-floor inspections shall be made after in-slab or under-floor reinforcing steel and building service equipment, conduit, piping accessories and other ancillary equipment items are in place, but before any concrete is placed or floor sheathing installed, including the subfloor. A foundation/Form board survey prepared and certified by a registered surveyor may be required, prior to approval of the slab inspection. The survey shall certify placement of the building on the site, illustrate all surrounding setback dimensions and shall be available at the job site for review by the building inspector._In lieu_of_p 2y d_iD�g__a__ Garvey,the contrac�.or_ma�r elect to m_ _ _ ______________ ------------------- uncover m _ - uncover a11__ fcgp rt. _ line markers and stain -asp___21I__..p_Lgp m ___Ii ___!n___pr r :ica for ___________________ ______ _______________ _________ __________ m_ ins ec�:iono A�: con�:rac�:ors own risko 1.2. In flood hazard areas, upon placement of the lowest floor, including basement, and prior to further vertical construction, the elevation certification shall be submitted to the. uthoril: havin e contractor shall meed: the minimum requirements for Habitable Finish Floor above the crown of the road er Chap: _r_4,m rt.icle_X,__ lo-od--?r v ntic n__f- c aairements of the L- R. 2. Construction Inspections 2.1 Lintel/tie beams/columns/masonry units. To be made after masonry units, forms, reinforcing steel, shoring, conduit, piping accessories, and other ancillary equipment items are in place, but before any concrete is placed. 2.2 Sheathing inspection. To be made either as part of a dry-in inspection or done separately at the request of the contractor after all roof and wall sheathing and fasteners are complete and shall at a minimum include the following building components: • Roof sheathing • Wall sheathing • Floor sheathing • Sheathing fasteners • Roof/wall dry-in. • Gypsum board, as required • Sheathing/cladding inspection NOTE: Sheathing fasteners installed and found to be missing the structural member (shiners) shall be removed and corrected prior to installation of the dry-in material. 49 Page 957 of 1019 E q ( r m_ring_ ha_E_kmnails_shall be ben�:_over and_a_new_fas-tener_installedo _.___ - 2.3 Framing inspection. To be made after the roof deck or sheathing, all framing, fireblocking and bracing is in place, all concealed wiring, all pipes, chimneys, ducts and vents are complete and shall at a minimum include the following building components: • Window/door framing and installation. Verify rough opening dimensions are within tolerances, buck and attachments. • Lintel/tie beams complete, if applicable. • Framing/trusses/bracing/connectors (including truss layout drawings) • Draft stopping/fire blocking • Curtain wall framing • Fire resistant assemblies, joints and penetrations, as required • Accessibility. 3. Roofing inspection. Shall at a minimum include the following building components: • Dry-in • Insulation • Roof coverings (including in-progress) • Flashing 4. Energy insulation, thermal and ignition barriers 5. Lath/Drywall. Lath and gypsum board inspections shall be made after lathing and gypsum board, interior and exterior, is in place, but before any plastering is applied or gypsum board joints and fasteners are taped and finished. Exception: Gypsum board that is not part of a fire-resistance- rated assembly or a shear assembly, unless otherwise determined by the building official. 6. Final inspection.To be made after the building) clay i ,-----J---------------------llsub-trade ins c is are completed and ready for occupancy. 6.1. Elevation Certificate. As part of the final inspection, an elevation certificate shall be submitted to the authority having jurisdiction. 6020 A final surve re aced and certified b a re ist red surve or ma be re aired at ____ ___________________________________________m _---------g________----_________________Y____________m _____________ _________________. time of final inspection when applicable, --------------------------------- 50 Page 958 of 1019 7. Swimming pool inspection. • First inspection to be made after excavation and installation of reinforcing steel, bonding and main drain and prior to placing of concrete shell. • Underground electric inspection • Underground piping inspection including a pressure test • Deck inspection: to be made prior to installation of the deck material (with forms, deck drains, and any reinforcement in placed. • Final electric inspection to be made prior to filling the swimming pool with water. • Final permanent barrier inspection to be made prior to filling the swimming pool with water. • In order to pass final inspection and receive a certificate of completion, a residential swimming pool must meet the requirements relating to pool safety features as described in Section 4-24454.2.17 of this code. • Final inspection to be made when the swimming pool is complete and all required enclosure requirements are in place. • In order to pass final inspection and receive a certificate of completion, a residential swimming pool must meet the requirements relating to pool safety features as described in Section 4-24454.2.17 of this code. 8. Demolition inspections. • First inspection to be made after all utility connections have been disconnected and secured in such--a manner that no unsafe or unsanitary conditions shall exist during or after demolition operations. • Final inspection to be made after all demolition work is completed. 9. Manufactured building inspections. The division---of building-- safety. shall inspect construction of foundations; connecting buildings to foundations; installation__ _ of parts identified on plans as site installed items, joining the modules, including utility crossovers; utility connections from the building to utility lines on site; and any other work done on site which requires compliance with the Florida Building Code. Additional inspections may be required for public educational facilities (see Section 423.27.20 of this code). 10. Where impact-resistant coverings or impact resistant systems are installed- *: the building official shall schedule adequate inspections of impact- resistant coverings or impact resistant systems to determine the following: • The system indicated on the plans was installed. • The system is installed in accordance with the manufacturer's installation instructions and the product approval. Electrical 51 Page 959 of 1019 1. Underground inspection. To be made after trenches or ditches are excavated, conduit or cable installed, and before any backfill is put in place. 2. Rough-in inspection. To be made after the roof, framing, fireblocking and bracing is in place and prior to the installation of wall or ceiling membranes. 3. Low Volt e: To be made for securit t alarm elevator and s ecial uses. . Final inspection. To be made after the building I r:ri al r : is complete, all required electrical fixtures are in place and properly connected or protected, and the structure is ready for occupancy. 5. Existing Swimming Pools. To be made after all repairs or alterations are complete, all required electrical equipment, GFCI protection, and equipotential bonding are in place on said alterations or repairs. Plumbing 1. Underground inspection. To be made after trenches or ditches are excavated, piping installed, and before any backfill is put in place. 2. Rough-in inspection. To be made after the roof, framing, fireblocking and bracing is in place and all soil, waste and vent piping is complete, and prior to this installation of wall or ceiling membranes. -includes plumbing provisions of the energy code and approved calculations provisions. 3. Final inspection. To be made after the building_._ laa iD __ yjjg is complete, all plumbing fixtures are in place and properly connected, and the structure is ready for occupancy. Note: See Section 312 of the Florida Building Code, Plumbing for required tests. Mechanical 1. Underground inspection. To be made after trenches or ditches are excavated, underground duct and fuel piping installed, and before any backfill is put in place. 2. Rough-in inspection. To be made after the roof, framing, fire blocking and bracing are in place and all ducting, and other concealed components are complete, and prior to the installation of wall or ceiling membranes. -includes mechanical provisions of the energy code and approved calculations provisions. 52 Page 960 of 1019 3. Final inspection. To be made after the building mechanical system is complete, the mechanical system is in place and properly connected, and the structure is ready for occupancy. Gas 1. Rough piping inspection. To be made after all new piping authorized by the permit has been installed, and before any such piping has been covered or concealed or any fixtures or gas appliances have been connected. -includes gas provisions of the energy code and approved calculations provisions. 2. Final piping inspection. To be made after all piping authorized by the permit has been installed and after all portions which are to be concealed by plastering or otherwise have been so concealed, and before any fixtures or gas appliances have been connected. This inspection shall include a pressure test. 3. Final inspection. To be made on all new gas work authorized by the permit and such portions of existing systems as may be affected by new work or any changes, to ensure compliance with all the requirements of this code and to assure that the installation and construction of the gas system is in accordance with reviewed plans. Site Debris 1.The contractor and/or owner of any active or inactive construction project shall be responsible for the clean-up and removal of all construction debris or any other miscellaneous discarded articles during the course of the construction project and prior to receiving final inspection approval. Construction job sites must be kept clean and in a safe condition at all times. 2.All debris shall be kept in such a manner as to prevent it from being spread by any means. 110.3.1 Footing and foundation inspection. Footing and foundation inspections shall be made after excavations for footings are complete and any required reinforcing steel is in place. For concrete foundations, any required forms shall be in place prior to inspection. Materials for the foundation shall be on the job, except where concrete is ready mixed in accordance with ASTM C 94, the concrete need not be on the job. 110.3.2 Concrete slab and under-floor inspection. Concrete slab and under-floor inspections shall be made after in-slab or under-floor reinforcing steel and building service equipment, conduit, piping accessories and other ancillary equipment items are in place, but before any concrete is placed or floor sheathing installed, including the subfloor. 110.3.3 Lowest floor elevation. In flood hazard areas, upon placement of the lowest floor, including the basement, and prior to further vertical construction, the elevation certification shall be submitted to the building official. 53 Page 961 of 1019 110.3.4 Frame inspection. Framing inspections shall be made after the roof deck or sheathing, all framing, fire blocking and bracing are in place and pipes, chimneys and vents to be concealed are complete and the rough electrical, plumbing, heating wires, pipes and ducts are approved. 110.3.5 Lath, gypsum board and gypsum panel product inspection. Lath, gypsum board and gypsum panel product inspections shall be made after lathing, gypsum board and gypsum panel products, interior and exterior, are in place, but before any plastering is applied or gypsum board and gypsum panel product joints and fasteners are taped and finished. Exception: Gypsum board and gypsum panel products that are not part of a fire-resistance-rated assembly or a shear assembly. 110.3.6 Fire- and smoke-resistant penetrations. Protection of joints and penetrations in fire-resistance rated assemblies, smoke barriers and smoke partition shall not be concealed from view until inspected and approved. 110.3.7 Energy efficiency inspections. Inspections shall be made to determine compliance with FBC, Energy Conservation and-confirm with the approved energy code submittal (by appropriate trade) and corresponding mandatory requirements and shall include, but not be limited to, inspections for: corresponding envelope insulation R- and U-values, fenestration U-value and Solar Heat Gain Coefficient, duct system R-value, and HVAC, lighting, electrical and water-heating equipment efficiency. 110.3.8 Other inspections. In addition to the inspections specified in Sections 110.3 through 110.3.7, the building official is authorized to make or require other inspections of any construction work to ascertain compliance with the provisions of this code and other laws that are enforced by the division. of building safe1y. 110.3.9 Special inspections. Reserved. 444-.340-13.0.3.3.0 Ins ectionsprior to issuance of Certificate of Occunanc or Completion. The buildin official shall ins eco: or cause �:o be ins ec�:ed a�:various in�:ervals all cons�:ruc�:ion or work for which a ermi�: is re aired and a final ins ec�:ion shall be made of every buildi-a structure electrical gas___ �hanical or lumbin s s�:em a on com l Aion rior �:o �:he issuance of the Certificate of _____ _______________ ___my________________ __________________ _______________ ________________________________________________________________________________________________. C?ccu D _------------------------------car C:a rificate__of Com l 1:io!m__I __ rf i ins :io __t bu din mc�fficial_ or desi� ________________ m _ m __ _ m _ _________ ___ ir m__ ric ri: i r ica of-the--go mraarmica a_ i:icaC me r r cafe :i n �:o, an ities 3.10.3.31. Final inspection. The final inspection shall be made after all work required by the building permit is completed. 110.3.10.1 Flood hazard documentation. If located in a flood hazard area, shall be submitted to the building official prior to the final inspection. 54 Page 962 of 1019 110.3.10.2 Energy Code documentation. If required by energy code path submittal, confirmation that commissioning result requirements have been received by building owner. 110.3.11 Termites. Building components and building surroundings required to be protected from termite damage in accordance with Section 1503.7, Section 2304.13 or Section 2304.11.6, specifically required to be inspected for termites in accordance with Section 2114, or required to have chemical soil treatment in accordance with Section 1816 shall not be covered or concealed until the release from the building official has been received. 110.3.12 Impact resistant coverings or systems. Where impact resistant coverings or systems are installed to meet requirements of this code, the building official shall schedule adequate inspections of impact resistant coverings or systems to determine the following: 1. The system indicated on the plans was installed. 2. The system is installed in accordance with the manufacturer's installation instructions and the product approval. 110.4 Inspection agencies. The building official is authorized to accept reports of approved inspection agencies, provided such agencies satisfy the requirements as to qualifications and reliability. 110.5 Inspection requests. It shall be the duty of the holder of the building permit or their duly authorized agent to notify the building official when work is ready for inspection. It shall be the duty of the permit holder to provide access to and means for inspections of such work that are required by this code. 110.6 Approval required. Work shall not be done beyond the point indicated in each successive inspection without first obtaining the approval of the building official. The building official, upon notification, shall make the requested inspections and shall either indicate the portion of the construction that is satisfactory as completed, or notify the permit holder or his or her agent wherein the same fails to comply with this code. Any portions that do not comply shall be corrected and such portion shall not be covered or concealed until authorized by the building official. 110.7 Shoring. For threshold buildings, shoring and associated formwork or falsework shall be designed and inspected by a Florida licensed professional engineer, prior to any required mandatory inspections by the threshold building inspector. 110.8 Threshold building. 110.8.1 The enforcing agency shall require a special inspector to perform structural inspections on a threshold building pursuant to a structural inspection plan prepared by the engineer or architect of record. The structural inspection plan must be submitted to the enforcing agency prior to the issuance of a building permit for the construction of a threshold building. The purpose of the 55 Page 963 of 1019 structural inspection plans is to provide specific inspection procedures and schedules so that the building can be adequately inspected for compliance with the permitted documents. The special inspector may not serve as a surrogate in carrying out the responsibilities of the building official, the architect, or the engineer of record. The contractor's contractual or statutory obligations are not relieved by any action of the special inspector. 110.8.2 The special inspector shall determine that a professional engineer who specializes in shoring design has inspected the shoring and reshoring for conformance with the shoring and reshoring plans submitted to the enforcing agency. A fee simple title owner of a building, which does not meet the minimum size, height, occupancy, occupancy classification, or number-of-stories criteria which would result in classification as a threshold building under Section 553.71(7), Florida Statutes, may designate such building as a threshold building, subject to more than the minimum number of inspections required by the Florida Building Code. 110.8.3 The fee owner of a threshold building shall select and pay all costs of employing a special inspector, but the special inspector shall be responsible to the enforcement agency. The inspector shall be a person certified, licensed or registered under Chapter 471, Florida Statutes, as an engineer or under Chapter 481, Florida Statutes, as an architect. 110.8.4 Each enforcement agency shall require that, on every threshold building: 110.8.4.1 The special inspector, upon completion of the building and prior to the issuance of a certificate of occupancy, file a signed and sealed statement with the enforcement agency in substantially the following form: "To the best of my knowledge and belief, the above described construction of all structural load-bearing components complies with the permitted documents, and the shoring and reshoring conforms to the shoring and reshoring plans submitted to the enforcement agency." 110.8.4.2 Any proposal to install an alternate structural product or system to which building codes apply be submitted to the enforcement agency for review for compliance with the codes and made part of the enforcement agency's recorded set of permit documents. 110.8.4.3 All shoring and reshoring procedures, plans and details be submitted to the enforcement agency for recordkeeping. Each shoring and reshoring installation shall be supervised, inspected and certified to be in compliance with the shoring documents by the contractor. 110.8.4.4 All plans for the building which are required to be signed and sealed by the architect or engineer of record contain a statement that, to the best of the architect's or engineer's knowledge, the plans and specifications comply with the applicable minimum building codes and the applicable fire-safety standards as determined by the local authority in accordance with this Section and Chapter 633, Florida Statutes. 110.8.5 No enforcing agency may issue a building permit for construction of any threshold building except to a licensed general contractor, as defined in Section 489.105(3)(a), Florida Statutes, or to a 56 Page 964 of 1019 licensed building contractor, as defined in Section 489.105(3)(b), Florida Statutes, within the scope of her or his license. The named contractor to whom the building permit is issued shall have the responsibility for supervision, direction, management and control of the construction activities on the project for which the building permit was issued. 110.8.6 The division of_building& i -safe y may allow a special inspector to conduct the minimum structural inspection of threshold buildings required by this code, Section 553.73, Florida Statutes, without duplicative inspection by the division of building 4ivisk3ff safei:y.The building official is responsible for ensuring that any person conducting inspections is qualified as a building inspector under Part XII of Chapter 468, Florida Statutes, or certified as a special inspector under Chapter 471 or 481, Florida Statutes. Inspections of threshold buildings required by Section 553.79(5), Florida Statutes, are in addition to the minimum inspections required by this code. 110.9 Impact of construction. All construction activity regulated by this code shall be performed in a manner so as not to adversely impact the condition of adjacent property, unless such activity is permitted to affect said property pursuant to a consent granted by the applicable property owner, under terms or conditions agreeable to the applicable property owner. This includes, but is not limited to, the control of dust, noise, water or drainage f'4pveff&run-offs, debris, and the storage of construction materials. New construction activity shall not adversely impact legal historic surface water drainage flows serving adjacent properties, and may require special drainage design complying with engineering standards to preserve the positive drainage patterns of the affected sites. Accordingly, developers, contractors and owners of all new residential development, including additions, pools, patios, driveways, decks or similar items, on existing properties resulting in a significant decrease of permeable land area on any parcel or has altered the drainage flow on the developed property shall, as a permit condition, provide a professionally prepared drainage plan clearly indicating compliance with this paragraph. Upon completion of the improvement, a certification from a licensed professional, as appropriate under Florida law, shall be submitted to the inspector in order to receive approval of the final inspection. 1-3.0.10-Stormm h utte r_Pl ace r n __ u rin.g_ l rrj_q r- __ n. -m =_-_ =_ .__ ft r t-h t a r m_i n a t-i-a n__caf_ u c h__ r i ca _2 _li t h im__h __b n an int: __! _l h m l t-i-o n I Weather Service as bein a hurricane watch or warnin ,__h_yrric _ rot:ect:ive devices installed on _______________________________________________________g_______________--------------------------------------------------g _______ ________________________________________________________. occupi ___b_uiIdin _mwhith___ian d __r 9 irk __m gr _m p_ __r, uir ___I! h�m___a_�! ___ventilad:ion___shaII___be removed_wi�:hin_T1S days_ _ _____ __ _m __ _____ _ ________________________ _________ SECTION 111 CERTIFICATE OF OCCUPANCY 111.1 Use and occupancy. A building or structure shall not be used or occupied, and a change in the existing use or occupancy classification of a building or structure or portion thereof shall not be made, until the building official has issued a certificate of occupancy therefore as provided herein. Issuance of a 57 Page 965 of 1019 certificate of occupancy shall not be construed as an approval of a violation of the provisions of this code or of other ordinances of the jurisdiction. Exception: Certificates of occupancy are not required for work exempt from permits under Section 105.2. 111.2 Certificate issued. After the building official inspects the building or structure and finds no violations of the provisions of this code or other laws that are enforced by the d_iv-ision__of__building safe: , the building official shall issue a certificate of occupancy that contains the following: 1. The building permit number. 2. The address of the structure. 3. The name and address of the owner or the owner's authorized agent. 4. A description of that portion of the structure for which the certificate is issued. 5. A statement that the described portion of the structure has been inspected for compliance with the requirements of this code for the occupancy and division of occupancy and the use for which the proposed occupancy is classified. 6. For buildings and structures in flood hazard areas, a statement that documentation of the as-built lowest floor elevation has been provided and is retained in the records of the authority having jurisdiction 7. The name of the building official. 8. The edition of the code under which the permit was issued. 9. The use and occupancy, in accordance with the provisions of Chapter 3. 10.The type of construction as defined in Chapter 6. 11.The design occupant load. 12. If an automatic sprinkler system is provided, whether the sprinkler system is required. 13. Any special stipulations and conditions of the building permit. 6`"C YJ[.... ' ,. �"P."tt '.,. fe.r.`v . ,r,6,� ..r,.,`v...c, � �,�"" _�'•,: '.},. ~ �n,.�r� f�. +.�.. �c 'L,y,.., ...' , ", 58 Page 966 of 1019 I— �g _y issues have been tificate of Completion i -ranted The ou hundred te of the estimated value of the remaini ';a- work, includi ';a labor and material as determined b)t the desM,- 'Professional. The design professional shall submit I haned and sealed document attest i i red to cover the cash_su rety_.__!f_2nL�__has not been_coMp 2nd all finals... 90 dgLyL__2f__issuance of the initial Temp .2[g.LyjEg.Etj-a I Certificate of 02�uLP2.DLY---of Certificate__of official retains_the _rig�j .2 surrender the cash surel . The buildi �- official then may use the surel to finish the remainine work, The surel shall be in the form of cash mone t certified check. or cashiers check. The suret .-hall be turned pon roval of all final in ections and on written r uest that haLbeen a22rovedby the for construction must be secured_pf�aLj..2j._Lis_provis o _be n _a p_!ied. 111.4 Revocation. The buildingiaauthorized to, inwriting, suspend orrevoke a certificate of occupancy or completion issued under the provisions of this code wherever the certificate is issued in error, or on the basis ofincorrect information supplied, or where it is determined that the building or structure or portion thereof is in violation of any ordinance or regulation or any of the provisions of this code. 111.5 Certificate of Conmp|etion. A Certificate of Completion is proof that a structure or system is complete and for certain types of permits is released for use and may be connected to a utility system. This certificate does not grant authority to occupy a building, such as shell building, prior to the issuance ofaCertificate ofOccupancy. 2_q��L!p2.aqy, ma not b used for the transaction of an commerce. Such i i,ir)Droval must be conditioned Moon the :pproval of the Fire Marshal, when ---licable. 3.13.1 Djigjft:�[_Submittal Re 'rements for New Construction. 131.1-2 Subdivision_Top2gU�ph_y! official is authorized to r uire the submittal of | 59 | Page 967 of 1019 SECTION 112 SERVICE UTILITIES 112.1 Connection of service utilities. No person shall make connections from a utility, source of energy, fuel or power to any building or system that is regulated by this code for which a permit is required, until released by the building official. 112.2 Temporary connection. The building official shall have the authority to authorize the temporary connection of the building or system to the utility source of energy, fuel or power. 112.3 Authority to disconnect service utilities. The building official shall have the authority to authorize disconnection of utility service to the building, structure or system regulated by this code and the referenced codes and standards set forth in Section 101.4 in case of emergency where necessary to eliminate an immediate hazard to life or property or when such utility connection has been made without the approval required by Section 112.1 or 112.2. The building official shall notify the serving utility, and wherever possible the owner and occupant of the building, structure or service system of the decision to disconnect prior to taking such action. If not notified prior to disconnecting, the owner or occupant of the building, structure or service system shall be notified in writing, as soon as practical thereafter. SECTION 113 BUILDING BOARD OF ADJUSTMENT AND APPEALS 113.1 Appointment. There is hereby established a board to be called the Building Board of Adjustment and Appeals, which shall consist of seven members and two alternates. The applicable governing body shall appoint the Board. 113.2 Membership and Terms. 113.2.1 Membership. The Building Board of Adjustment and Appeals shall consist of seven members. Such board members shall be composed of individuals with knowledge and experience in the technical codes to include, to the greatest extent possible, an architect, engineer, general contractor, electrical contractor, HVAC contractor, plumbing contractor, and any other contractor licensed category. In addition to the regular members, there should be two alternate members, one member with the qualifications referenced above and one member at large from the public. A board member shall not act in a case in which he or she has a personal or financial interest. 113.2.2.1 Terms. The terms of office of the board members shall be staggered so no more than one-third of the board is appointed or replaced in any 12-month period. The two alternates, if 60 Page 968 of 1019 appointed, shall serve one-year terms. Vacancies shall be filled for an unexpired term in the manner in which original appointments are required to be made. 113.2.2.2. Removal from office. Members shall be automatically removed for lack of attendance. Lack of attendance is defined as a failure to attend three (3) consecutive meetings or a failure to attend more than one-half of the meetings scheduled during a calendar year. Participation for less than three-fourths of a meeting shall be the same as a failure to attend a meeting. Members removed pursuant to this provision shall not continue to serve on the board and such removal shall create a vacancy. 113.2.3 Quorum and voting. A simple majority of the board shall constitute a quorum. In varying any provision of this code, the affirmative votes of the majority present, but not less than three affirmative votes, shall be required. In modifying a decision of the building official, not less than four affirmative votes, but not less than a majority of the board, shall be required. In the event that regular members are unable to attend a meeting, the alternate members, if appointed, shall vote. 113.2.4 Secretary of board. The building official or his/her authorized representative shall act as secretary of the board and shall make a record of all of its proceedings, which shall set forth the reasons for its decision, the vote of each member, the absence of a member, and any failure of a member to vote. 113.3 Powers. The Building Board of Adjustments and Appeals shall have the power, as further defined in 113.4 of this code, to hear appeals of decisions and interpretations of the building official and consider variances of the technical codes. 113.4 Appeals. 113.4.1 Decision of the building official. The owner of a building, structure or service system, or duly authorized agent, may appeal a decision of the building official to the Building Board of Adjustment and Appeals whenever any one of the following conditions are claimed to exist: 61 Page 969 of 1019 1. The building official rejected or refused to approve the mode or manner of construction proposed to be followed or materials to be used in the installation or alteration of a building, structure or service system. 2. The provisions of this code do not apply to this specific case. 3. That an equally good or more desirable form of installation can be employed in any specific case, which the building official has rejected or refused. 4. The true intent and meaning of this code or any of the regulations hereunder have been misconstrued or incorrectly interpreted. 113.4.2 Variances. The Building Board of Adjustments and Appeals, when upon written request, has been so appealed to and after a hearing, may vary the application of any provision of this code to any particular case when, in its opinion, the enforcement thereof would do manifest injustice and would be contrary to the spirit and purpose of this or the technical codes or public interest, and also finds all of the following: 1. That special conditions and circumstances exist which are peculiar to the building, structure or service system involved and which are not applicable to others. 2. That the special conditions and circumstances do not result from the action or inaction of the applicant. 3. That granting the variance requested will not confer on the applicant any special privilege that is denied by this code to other buildings, structures or service system. 4. That the variance granted is the minimum variance that will make possible the reasonable use of the building, structure or service system. 5. That the grant of the variance will be in harmony with the general intent and purpose of this code and will not be detrimental to the public health, safety and general welfare. 62 Page 970 of 1019 113.4.2.1 Conditions of the variance. In granting the variance, the board may prescribe a reasonable time limit within which the action for which the variance is required shall be commenced or completed or both. In addition, the board may prescribe appropriate conditions and safeguards in conformity with this code. Violation of the conditions of a variance shall be deemed a violation of this code. 113.4.3 Notice of appeal. Notice of appeal shall be in writing and filed within 30 calendar days after the building official renders the decision. Appeals shall be in a form acceptable to the building official. 113.4.4 Unsafe or dangerous buildings or service systems. In the case of a building, structure or service system, which in the opinion of the building official, is unsafe, unsanitary or dangerous, the building official may, in the order, limit the time for such appeals to a shorter period. 113.5 Procedures of the board. 113.5.1 Rules and regulations. The board shall establish rules and regulations for its own procedure not inconsistent with the provisions of this code. The board shall meet on call of the chairman, subsequent to a request to call a meeting by the secretary. The board shall meet within 30 calendar days after notice of appeal has been received. 113.5.1.1 Rules of Evidence. Formal rules of evidence shall not apply, but fundamental due process should be observed and govern the proceedings. Upon determination by the chairman, irrelevant, immaterial, or unduly repetitious evidence may be excluded, but all other evidence of a type commonly relied upon by reasonable, prudent persons in the conduct of their affairs shall be admissible, whether or not such evidence would be admissible in a trial in the courts of Florida. Any part of the evidence may be received in written form. The Board may request certain evidence from the petitioner to be provided by an architect or engineer registered in the State of Florida, in which case, said evidence shall be signed, sealed, and dated. 113.5.1.2 Testimony. Any member of the Board or the attorney representing the Board may inquire of, or question, any witness before the Board. Any member of the Board, the petitioner or his/her attorney, and/or the building official shall be permitted to inquire of any 63 Page 971 of 1019 witness before the Board. The Board may consider testimony presented by the building official, the petitioner, or any other witness. 113.5.2 Decisions. The Building Board of Adjustment and Appeals shall, in every case, reach a decision without unreasonable or unnecessary delay. Each decision of the board shall also include the reasons for the decision. If a decision of the board reverses or modifies a refusal, order, or disallowance of the building official or varies the application of any provision of this code, the building official shall immediately take action in accordance with such decision. Every decision shall be promptly filed in writing in the office of the building official and shall be open to public inspection. A certified copy of the decision shall be sent by mail or otherwise to the appellant and a copy shall be kept publicly posted in the office of the building official for two weeks after filing. Every decision of the board shall be final; subject however to such remedy as any aggrieved party might have at law or in equity. 113.6 Local Construction Regulation Board. The local government may also utilize this Board to convene as the Local Construction Regulation Board (LCRB), as provided in Florida Statute 489.113. The LCRB may deny, suspend, revoke or limit the authority of a certified contractor to obtain a building permit or permit with specific conditions, if the LCRB has found such contractor, through public hearing, to be guilty of fraud or a willful building code violation within the county or municipality that the LCRB represents. The LCRB may also, deny, suspend, revoke or limit the authority of a certified contractor to obtain a building permit or permit with specific conditions, if it has proof through the public hearing process, that a contractor has been found guilty in another county or municipality within the past 12 months, of fraud or a willful building code violation and after providing notice of an opportunity to be heard to the contractor, finds that such fraud or violation would have been fraud or a violation if committed in the county or municipality that the LCRB represents. Notification of and information concerning such permit denial shall be submitted to the division within 15 days after the LCRB decides to deny the permit. 64 Page 972 of 1019 SECTION 114 VIOLATIONS 114.1 Unlawful acts. It shall be unlawful for any person, firm or corporation to erect, construct, alter, extend, repair, move, remove, demolish or occupy any building, structure or equipment regulated by this code, or cause same to be done, in conflict with or in violation of any of the provisions of this code. 114.2 Notice of violation. The building official is authorized to serve a notice of violation or order on the person responsible for the erection, construction, alteration, extension, repair, moving, removal, demolition or occupancy of a building or structure in violation of the provisions of this code, or in violation of a permit or certificate issued under the provisions of this code. Such order shall direct the discontinuance of the illegal action or condition and the abatement of the violation. 114.3 Prosecution of violation. If the notice of violation is not complied with promptly, the building official is authorized to request the legal counsel of the jurisdiction to institute the appropriate proceeding at law or in equity to restrain, correct or abate such violation, or to require the removal or termination of the unlawful occupancy of the building or structure in violation of the provisions of this code or of the order or direction made pursuant thereto. 114.4 Violation penalties. Any person who violates a provision of this code or fails to comply with any of the requirements thereof or who erects, constructs, alters or repairs a building or structure in violation of the approved construction documents or directive of the building official, or of a permit or certificate issued under the provisions of this code, shall be subject to penalties as prescribed by law. 1.1.4.5 Enforcement. Nothing in :his section shall prevent the authorit I havin °urisdiction from im Dain. fines liens or seek in°unctive relief or exercisin other enforcemeni Dowers a oermit.t.ed b lawn Bode enforcement: and enalties of Cha ter 1.62 Florida Statutes Fart I shall be authorized if buildin work be ins without oa mend: of all re uired fees and for the ur Dees of enforcin :his code code officials licensed under Florida Statute 468 Fart X11 are deemed "Bode Ins ectors," defined inFloridamStatute 1.6?0040 SECTION 115 STOP WORK ORDER 115.1 Authority. Whenever the building official finds any work regulated by this code being performed in a manner either contrary to the provisions of this code or dangerous or unsafe, the building official is authorized to issue a stop work order. 115.2 Issuance. The stop work order shall be in writing and shall be given to the owner of the property involved, the owner's authorized agent or the person performing the work. Upon issuance of a stop work order, the cited work shall immediately cease. The stop work order shall state the reason for the 65 Page 973 of 1019 order and the conditions under which the cited work will be permitted to resume._Whe_re an e= ! y exis�:s �:he buildin official shall nod: be re aired �:o .ive a wri�:�:en no�:ice rior�:o s�:o in �:he worko 115.3 Unlawful continuance. Any person who shall continue any work after having been served with a stop work order, except such work as that person is directed to perform to remove a violation or unsafe condition, shall be subject to penalties as prescribed by law. SECTION 116 UNSAFE STRUCTURES AND EQUIPMENT 116.1 Unsafe buildings or systems. All buildings, structures, electrical, gas, mechanical or plumbing systems which are unsafe, unsanitary, or do not provide adequate egress, or which constitute a fire hazard, or are otherwise dangerous to human life, or which in relation to existing use, constitute a hazard to safety or health, are considered unsafe buildings or service systems. All such unsafe buildings, structures or service systems are hereby declared illegal and shall be ordered by the building official to be abated by the owner, through repair and rehabilitation or by demolition in accordance with the this Code. The extent of repairs shall be determined by the building official. When the building official determines that an unsafe building, structure, or service system cannot be reasonably repaired in accordance with this or the technical codes, it shall be demolished in accordance with this section. 116.1.1 When the building official determines a building, structure, electrical, gas, mechanical or plumbing system or portion thereof is unsafe, as set forth in this Code he/she shall provide the owner, agent or person in control of such building, structure, electrical, gas, mechanical or plumbing system a written notice of violation stating the defects thereof. This notice shall require the owner within a stated time either to complete specified repairs or improvements, or to demolish and remove the building, structure, electrical, gas, mechanical or plumbing system or portion thereof. 116.1.1.1 In addition to the written notice being sent by certified mail, return receipt requested to the record owner(s) of the real property upon which the unsafe building, structure, system is located, the building official shall post a copy of the notice in a conspicuous place in City Hall, upon the building, structure or system, and a copy shall be recorded in the public records of Palm Beach County. 116.1.1.2 In addition, a copy of the notice, as outlined in this sub-section, shall be published simultaneously for two consecutive weekends in a newspaper of local circulation. Such notice shall be substantially in the following form: 66 Page 974 of 1019 NOTICE OF INTENT TO DEMOLISH OR SUBSTANTIALLY REPAIR AND INSPECT (Insert Date of Notice) The owner or other interested parties for the structure located at (address), are hereby notified that the City of Boynton Beach, Florida will proceed to have the building, structure or system repaired, demolished or removed (insert stipulated time) after the date of this Notice, if said building, structure or system is not substantially repaired, demolished or removed by that date. All costs incurred by the City in connection with the repair, demolition or removal will be assessed against the property. If, as a result of this Notice, the building, structure or system is substantially repaired, demolished, or removed by the owner, notice is hereby given that work to abate the unsafe condition requires building permits and inspections for code compliance, and all related fees are required to be paid prior to performing the work or receiving certification of code compliance. To request an extension of time, the owner should contact (Contact Person and Phone Number) within ten (10) days of the date of this Notice. Said request for extension must be made in writing to the building official. An affected owner or duly authorized agent has the right to appeal this action to the Building Board of Adjustment and Appeals. An application of appeal should be filed in writing and hearing costs paid by the affected owner or duly authorized agent, at the City of Boynton Beach Building Division Office, within (insert stipulated time) of the date of this Notice. The fee to cover hearing costs shall be established by ordinance. 116.1.1.3 Evidence that an attempt has been made to hand deliver or mail the Notice, as provided herein, together with a copy of the recorded "Notice of Intent to Demolish or Substantially Repair and Inspect" at the Clerk of the Court Office, and proof of publication, shall be sufficient to show that the notice requirements of this Section have been met, without regard to whether or not the owner actually received said notice. 67 Page 975 of 1019 116.1.2 If necessary, the notice shall also require the building, structure, electrical, gas, mechanical, plumbing systems or portion thereof to be vacated and/or disconnected, and not reoccupied and/or reconnected until the specified repairs and improvements are completed, inspected and approved by the building official. The building official shall post at each entrance to the building a placard stating: THIS BUILDING IS UNSAFE AND ITS USE OR OCCUPANCY HAS BEEN PROHIBITED BY THE BUILDING OFFICIAL. This placard shall remain posted until the required repairs are made or demolition is completed. It shall be unlawful for any person, firm or corporation or its officers, agents, or other servants, to remove the posting without written permission of the building official, or for any person to enter the building, or use the building or system(s) except for the purpose of making the required repairs or of demolishing same. 116.1.3 In case the owner, agent, or person in control cannot be found within the stated time limit, or, if such owner, agent, or person in control shall fail, neglect, or refuse to comply with notice to repair, rehabilitate, or to demolish, and remove said building, structure, electrical, gas, mechanical or plumbing system or portion thereof, the building official, after having ascertained the cost may take action to cause such building, structure, electrical, gas, mechanical or plumbing system or portion thereof, to be demolished, secured, repaired, or required to remain vacant or unused. Taking such action does not create a continuing obligation on the part of the building official to continue with maintaining such building, structure, or system; or create liability for any damage to the property. 116.1.4 The decision of the building official shall be final in cases of emergency, which, in the opinion of the building official, involve imminent danger to human life or health, or the property of others. He/she shall promptly cause such building, structure, electrical, gas, mechanical or plumbing system or portion thereof to be made safe or cause its removal. For this purpose he/she may at once enter such structure or land on which it stands, or abutting land or structures, with such assistance and at such cost as he may deem necessary. He/she may order the vacating of adjacent structures and may require the protection of the public by appropriate fence or such other means as may be necessary, and for this purpose may close a public or private way. 116.2 Reserved. 116.3 Administrative fines; costs to repair; liens. Costs incurred under 116.1.3 and 116.1.4 shall be charged to the owner of the premises involved. If charges are not paid within a ten (10) day period 68 Page 976 of 1019 following mailing of the billing notification sent by certified mail, the owner of the premises will be charged in the following manner: 1. The building official shall assess the entire cost of such vacation, demolition, securing, or removal against the real property upon which such cost was incurred, which assessment shall include but not be limited to all administrative costs, postal expenses, and shall constitute a lien upon such property superior to all others except taxes. 2. The Clerk of the Circuit Court shall file such lien in the County's Official Record Book showing the nature of such lien, the amount thereof and an accurate legal description of the property, including the street address, which lien shall be effective from the date of filing and recite the names of all persons notified and interested persons. After three (3) months from the filing of any such lien which remains unpaid, the governing body may foreclose the lien in the same manner as mortgage liens are foreclosed. Such lien shall bear interest from date of abatement of nuisance at the rate of ten (10) percent per annum and shall be enforceable if unsatisfied as other liens may be enforced by the governing agency. 116.4 Appeal. The owner, agent, or person in control of an unsafe structure or system shall have the right to appeal the decision of the building official, as provided hereinafter, and to appear before the Building Board of Adjustments and Appeals at a specified time and place to show cause why they should not comply with said notice. SECTION 117 VARIANCES IN FLOOD HAZARD AREAS 117.1 Flood hazard areas. Pursuant to Section 553.73(5), Florida Statutes, the variance procedures adopted in the local floodplain management ordinance shall apply to requests submitted to the building official for variances to the provisions of Section 1612.4 of the Florida Building Code, Building or, as applicable, the provisions of R322 of the Florida Building Code, Residential. This section shall not apply to Section 3109 of the Florida Building Code, Building. SECTION 118 WIND LOADS (Section 1609, Florida Building Code) 69 Page 977 of 1019 The basic wind speed in miles per hour, for development of wind loads, shall be determined from figure 1609, said Basic Wind Speed for Boynton Beach as depicted on map Figure 1609A, Figure 1609B, and Figure 1609C is hereby added to this code. SECTION 119 SEVERABILITY If any section, subsection, sentence, clause or phrase of this code is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portions of this code. 70 Page 978 of 1019 6 LD U) - a) U 3 �p U O_ i a) O C Ul Q U Q ,O .- �� � ' �� 170 8� Ln N Q � ' C: O-O Ul m U O)— L � :;a N (6 T! 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LEGAL 12/19/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/19/2017 REQUESTED ACTION BY COMMISSION: PROPOSED ORDINANCE NO. 17-035 - SECOND READING - PUBLIC HEARING -Approve the change in qualifying dates for candidates in upcoming municipal elections. EXPLANATION OF REQUEST: The Supervisor of Elections (SOE), Susan Bucher, has asked all municipalities to change their Candidate Qualifying dates in order to comply with Florida Statutes 101.062(4)(a)&(b) which requires mailing of Vote by Mail Ballots 45 days prior to a General Election to military and overseas voters and 35 to 28 days prior to the election for all other Vote by Mail ballots. Municipal Elections are considered General Elections. The election management system used by the SOE Office only allows all municipal elections to be entered at one time. Therefore, if our candidates names are not available to be printed on the Vote by Mail ballots and sent 45 days prior to the election due to our qualifying dates, all municipalities will be out of compliance with Florida law. The City's qualifying period is set forth in Article I 11, Section 40 of the City Charter. Sections 100.3605 and 166.021, Florida Statutes, provide that qualifying dates in a municipal charter may be amended without a referendum. The new qualifying period would be from noon on the first Tuesday in January to noon on the second Tuesday in January of the year in which the election is held, except for when the first Tuesday in January falls on January 1, then in those years the qualifying period for the City's General Municipal Election shall be from noon on the second Tuesday in January to noon on the third Tuesday in January of the year in which the election is held. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The conduct of municipal elections is a state mandate to conduct the business of the City. FISCAL IMPACT: The Supervisor of Elections could refuse to offer services to the City of Boynton Beach. Another source for equipment and processing of votes would have to be obtained. ALTERNATIVES: Do not change the qualifying dates and place all municipalities out of compliance with State statutes and risk the Palm Beach County SOE Office refusing to assist with our elections. STRATEGIC PLAN: Building Wealth in the Community STRATEGIC PLAN APPLICATION: CLIMATE ACTION: Page 982 of 1019 CLIMATE ACTION DISCUSSION: Is this a grant? Grant Amount: ATTACHMENTS: Type Description D Ordinance Ordinance changing the qualiffying dates D Other Florida Statute on Vote by Mail Page 983 of 1019 1 2 ORDINANCE NO. 2017- 3 4 5 AN ORDINANCE OF THE CITY OF BOYNTON BEACH, FLORIDA, 6 AMENDING QUALIFYING DATES SET FORTH IN ARTICLE III, 7 SECTION 40 OF THE CITY'S CHARTER TO AMEND THE DATES 8 FOR QUALIFYING FOR CITY ELECTIONS PURSUANT TO 9 SECTIONS 100.3605 AND 166.021, FLORIDA STATUTES; 10 PROVIDING FOR CONFLICTS, PROVIDING FOR SEVERABILITY, 11 AND PROVIDING FOR AN EFFECTIVE DATE. 12 13 WHEREAS, Article 111, Section 40 of the City' Charter provides for a qualifying 14 period for the City's General Municipal Elections to be from the last Tuesday in January to 15 the First Tuesday in February of the year in which the election is to be held; and, 16 WHEREAS, the Palm Beach County Supervisor of Elections has advised all 17 municipalities in Palm Beach County that in order for her to comply with legal timelines for 18 ballots for the statewide elections, all municipal qualifying periods must occur earlier than 19 the dates set forth in the City's Charter; and, 20 WHEREAS, Section 100.3605, Florida Statutes, provides authority for 21 municipalities to move their election and qualifying dates without referendum; and, 22 WHEREAS, Section 166.021(4), Florida Statutes, exempts changes to qualifying 23 dates from the referendum requirement for amending a municipal charter; and, 24 WHEREAS, pursuant to Sections 100.3605 and 166.021(4), Florida Statutes, the 25 qualifying period for City General Municipal Elections shall be amended, and shall be from 26 noon on the first Tuesday in January to noon on the second Tuesday in January of the year 27 in which the election is held, except for when the first Tuesday in January falls on January 1, 28 then in those years the qualifying period for the City's General Municipal Election shall be t00205924.1306-9001821} CODING: Words in s4,-ike thr-o gh type are deletions from existing law; Words in underlined type are additions. Page 1 of 4 Page 984 of 1019 29 from noon on the second Tuesday in January to noon on the third Tuesday in January of the 30 year in which the election is held.. 31 BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF 32 BOYNTON BEACH, FLORIDA: 33 34 Section 1. The foregoing "WHEREAS" clauses are hereby ratified and 35 confirmed as being true and correct and incorporated herein by this reference. 36 Section 2. The City Commission hereby establishes that the qualifying period for 37 the City's General Elections shall be as follows: 38 Candidates for City Commission shall file such papers and pay such fees as may be 39 required by law with the City clerk no sooner than noon on the first Tuesday of January, nor 40 later than noon on the second Tuesday in January, of the year in which the election is to be held 41 except for those years in which the first Tuesday in January is January 1, and in those years any 42 resident of the City who wishes to become a candidate for a Commission member seat shall 43 qualify with the City clerk no sooner than noon on the second Tuesday of January, nor later 44 than noon on the third Tuesday in January in those years in which the election is to be held. 45 The City Clerk shall transmit the names of all candidates for City Commission to the 46 Supervisor of Elections by 5:00 p.m. on the first Friday after the close of qualifying. 47 Section 3. Article HI, entitled "Municipal Court," Section 40 entitled "Call by 48 Mayor, publication of proclamation; qualification of candidates, filing by candidates with 49 City Clerk; notification of Supervisor of Elections" is hereby deemed amended as provided 50 in Section 2 herein above, and reads as follows: 51 All general and special elections, unless otherwise provided in this Act, shall be 52 called by resolution adopted by the City Commission, and in conformance with applicable {00205924.1 306-9001821} CODING: Words in s4,-ike thr-o gh type are deletions from existing law; Words in underlined type are additions. Page 2 of 4 Page 985 of 1019 53 state law, and published in a newspaper of general circulation in the City of Boynton Beach, 54 Florida, once a week for two (2) consecutive weeks, and such election that may be held 55 upon such notice. 56 Candidates for City Commission shall file such papers and pay such fees as may be 57 required by law with the City clerk no sooner than noon on the first Tuesday of January, nor 58 later than noon on the second Tuesday in January, of the year in which the election is to be held 59 except for those years in which the first Tuesday in January is January 1, and in those years any 60 resident of the City who wishes to become a candidate for a Commission member seat shall 61 qualify with the City clerk no sooner than noon on the second Tuesday of January, nor later 62 than noon on the third Tuesday in January in those years in which the election is to be held. 63 The City Clerk shall transmit the names of all candidates for City Commission to the 64 Supervisor of Elections by 5:00 p.m. on the first Friday after the close of qualifying. 65 Section 4. All Ordinances or parts of Ordinances, Resolutions or parts of Resolutions 66 in conflict herewith are hereby repealed to the extent of such conflict. 67 Section 5. If any clause, section or other part of this Ordinance shall be held by any 68 court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional or 69 invalid part shall be considered as eliminated and in no way affecting the validity of the 70 other provisions of this Ordinance. 71 Section 6. This Ordinance shall take effect immediately upon its adoption. 72 FIRST READING this day of 2017. 73 74 SECOND, FINAL READING AND PASSAGE this day of 75 2017. 76 t00205924.1 306-9001821} CODING: Words in s4,-ike thr-o gh type are deletions from existing law; Words in underlined type are additions. Page 3 of 4 Page 986 of 1019 77 CITY OF BOYNTON BEACH, FLORIDA 78 YES NO 79 80 Mayor— Steven B. Grant 81 82 Vice Mayor—Justin Katz 83 84 Commissioner—Mack McCray 85 86 Commissioner—Christina L. Romelus 87 88 Commissioner—Joe Casello 89 90 91 VOTE 92 ATTEST: 93 94 95 96 Judith A. Pyle, CMC 97 City Clerk 98 99 100 101 (Corporate Seal) 102 t00205924.1 306-9001821} CODING: Words in s4,-ike thr-o gh type are deletions from existing law; Words in underlined type are additions. Page 4 of 4 Page 987 of 1019 Select Year: 2017 E§il The 2017 Florida Statutes Title IX Chapter 101 View Entire Chapter ELECTORS AND ELECTIONS VOTING METHODS AND PROCEDURE 101.62 Request for vote-by-mail ballots.— (1)(a) The supervisor shalt accept a request for a vote-by-mail ballot from an elector in person or in writing. One request shalt be deemed sufficient to receive a vote-by-mail ballot for all elections through the end of the calendar year of the second ensuing regularly scheduled general election, unless the elector or the elector's designee indicates at the time the request is made the elections for which the elector desires to receive a vote-by-mail ballot. Such request may be considered canceled when any first-class mail sent by the supervisor to the elector is returned as undeliverable. (b) The supervisor may accept a written or telephonic request for a vote-by-mail ballot to be mailed to an elector's address on file in the Florida Voter Registration System from the elector, or, if directly instructed by the elector, a member of the elector's immediate family, or the elector's legal guardian; if the ballot is requested to be mailed to an address other than the elector's address on file in the Florida Voter Registration System, the request must be made in writing and signed by the elector. However, an absent uniformed service voter or an overseas voter seeking a vote-by-mail ballot is not required to submit a signed, written request for a vote-by-mail ballot that is being mailed to an address other than the elector's address on file in the Florida Voter Registration System. For purposes of this section, the term "immediate family" has the same meaning as specified in paragraph (4)(c). The person making the request must disclose: 1. The name of the elector for whom the ballot is requested. 2. The elector's address. 3. The elector's date of birth. 4. The requester's name. 5. The requester's address. 6. The requester's driver License number, if available. 7. The requester's relationship to the elector. 8. The requester's signature (written requests only). (c) Upon receiving a request for a vote-by-mail ballot from an absent voter, the supervisor of elections shalt notify the voter of the free access system that has been designated by the department for determining the status of his or her vote-by-mait ballot. (2) A request for a vote-by-mail ballot to be mailed to a voter must be received no later than 5 p.m. on the sixth day before the election by the supervisor of elections. The supervisor of elections shalt mail vote-by-mail ballots to voters requesting ballots by such deadline no later than 4 days before the election. (3) For each request for a vote-by-mail ballot received, the supervisor shalt record the date the request was made, the date the vote-by-mail ballot was delivered to the voter or the voter's designee or the date the vote-by-mail ballot was delivered to the post office or other carrier, the date the ballot Page 988 of 1019 was received by the supervisor, the absence of the voter's signature on the voter's certificate, if applicable, and such other information he or she may deem necessary. This information shalt be provided in electronic format as provided by rule adopted by the division. The information shall be updated and made available no later than 8 a.m, of each day, including weekends, beginning 60 days before the primary until 15 days after the general election and shalt be contemporaneously provided to the division. This information shalt be confidential and exempt from s. 119.07(1) and shall be made available to or reproduced only for the voter requesting the ballot, a canvassing board, an election official, a political party or official thereof, a candidate who has filed qualification papers and is opposed in an upcoming election, and registered political committees for political purposes only. 4)(a) No later than 45 days before each presidential preference primary election, primary election, and general election, the supervisor of elections shall send a vote-by-mail ballot as provided in subparagraph (c)2. to each absent uniformed services voter and to each overseas voter who has requested a vote-by-mail ballot. (b) The supervisor of elections shalt mail a vote-by-mail ballot to each absent qualified voter, other than those listed in paragraph (a), who has requested such a ballot, between the 35th and 28th days before the presidential preference primary election, primary election, and general election. Except as otherwise provided in subsection (2) and after the period described in this paragraph, the supervisor shalt mail vote-by-mail ballots within 2 business days after receiving a request for such a ballot. (c) The supervisor shalt provide a vote-by-mail ballot to each elector by whom a request for that ballot has been made by one of the following means: 1. By nonforwardabie, return-if-undeliverable mail to the elector's current mailing address on file with the supervisor or any other address the elector specifies in the request. 2. By forwardabte mail, e-mail, or facsimile machine transmission to absent uniformed services voters and overseas voters. The absent uniformed services voter or overseas voter may designate in the vote-by-mail ballot request the preferred method of transmission. If the voter does not designate the method of transmission, the vote-by-mail ballot shalt be mailed. 3. By personal delivery before 7 p.m. on election day to the elector, upon presentation of the identification required in s. 101.043. 4. By delivery to a designee on election day or up to 5 days prior to the day of an election. Any elector may designate in writing a person to pick up the ballot for the elector; however, the person designated may not pick up more than two vote-by-mail ballots per election, other than the designee's own ballot, except that additional ballots may be picked up for members of the designee's immediate family. For purposes of this section, "immediate family" means the designee's spouse or the parent, child, grandparent, or sibling of the designee or of the designee's spouse. The designee shalt provide to the supervisor the written authorization by the elector and a picture identification of the designee and must complete an affidavit. The designee shalt state in the affidavit that the designee is authorized by the elector to pick up that ballot and shalt indicate if the elector is a member of the designee's immediate family and, if so, the relationship. The department shall prescribe the form of the affidavit. If the supervisor is satisfied that the designee is authorized to pick up the ballot and that the signature of the elector on the written authorization matches the signature of the elector on file, the supervisor shalt give the ballot to that designee for delivery to the elector. 5. Except as provided in s. 101.655, the supervisor may not deliver a vote-by-mail ballot to an elector or an elector's immediate family member on the day of the election unless there is an emergency, to the extent that the elector will be unable to go to his or her assigned polling place. If a vote-by-mail ballot is delivered, the elector or his or her designee shall execute an affidavit affirming to Page 989 of 1019 the facts which allow for delivery of the vote-by-mail ballot. The department shall adopt a rule providing for the form of the affidavit. (5) If the department is unable to certify candidates for an election in time to comply with paragraph (4)(a), the Department of State is authorized to prescribe rules for a ballot to be sent to absent uniformed services voters and overseas voters. (6) Only the materials necessary to vote by mail may be mailed or delivered with any vote-by-mail ballot. History.-s. 2, ch. 7380, 1917; RGS 369; CGL 430; s. 1, ch. 25385, 1949; s. 5, ch. 26870, 1951; s. 32, ch. 28156, 1953; s. 21, ch. 29934, 1955; s. 2, ch. 59-213; s. 32, ch. 65-380; s. 1, ch. 67.33; s. 2, ch. 69-136; s. 4, ch. 69-280; s. 2, ch. 70-93; ss. 1, 2, ch. 71-149; s. 5, ch. 73.157;s. 39, ch. 73-333; s. 2, ch. 75-174; s. 21, ch. 77-175; s. 40, ch. 79-400; s. 2, ch. 83-16; s. 6, ch. 83-251; s. 1, ch. 85-226; s. 4, ch. 86-199; s. 4, ch. 87-363; s. 2, ch. 87-538; s. 28, ch. 89.338; s. 20, ch. 90-360; s. 587, ch. 95- 147; s. 3, ch. 96-57; s. 25, ch. 96-406; s. 13, ch. 98-129; s. 32, ch. 99-2; s. 6, ch. 99-140;s. 52, ch. 2001-40; s. 5, ch. 2001-75; s. 18, ch. 2003-415;s. 6, ch. 2004-33;s. 43, ch. 2005-277; s. 37, ch. 2005-278; s. 16, ch. 2005-286; s. 30, ch. 2007-30; s. 7, ch. 2010-167; s. 37, ch. 2011-40; s. 17, ch. 2013-37; s. 11, ch. 2013-57; s. 16, ch. 2016-37. Note.-Former s. 101.02. copyri (D �ht 1995-2017 The Florida ® rivacy Statement ® C®ntact Us - Page 990 of 1019 14.A. FUTURE AGENDA ITEMS 12/19/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/19/2017 REQUESTED ACTION BY COMMISSION: Quarterly report on red light camera program (Oct 2017-Dec 2017) - January 2018 EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: Budgeted ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 991 of 1019 14.B. FUTURE AGENDA ITEMS 12/19/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/19/2017 REQUESTED ACTION BY COMMISSION: Quarterly report on godt surtaxfund (Oct 2017-Dec 2017) - January 2018 EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: Budgeted ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 992 of 1019 14.C. FUTURE AGENDA ITEMS 12/19/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/19/2017 REQUESTED ACTION BY COMMISSION: Staff to bring information concerning the following land parcels for the Commission to review- TBD Nichols Property Rolling Green Girl Scout Park EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 993 of 1019 14.D. FUTURE AGENDA ITEMS 12/19/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/19/2017 REQUESTED ACTION BY COMMISSION: Staff to review PBC Ordinance on Panhandlers- TBD EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 994 of 1019 14.E. FUTURE AGENDA ITEMS 12/19/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/19/2017 REQUESTED ACTION BY COMMISSION: Mayor Grant has requested staff to review sign ordinance as it relates to people holding signs in public rights of ways- TBD EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 995 of 1019 14.F. FUTURE AGENDA ITEMS 12/19/2017 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/19/2017 REQUESTED ACTION BY COMMISSION: PROPOSED ORDINANCE NO. 17-021 - SECOND READING -Approve Town Square Future Land Use Map Amendment from Public and Private Governmental/Institutional (PPGI) and High Density Residential (HDR) to Mixed Use Medium (MXM) and rezone from PU Public Usage, REC Recreation and R-3 Multifamily to MU-3 Mixed Use 3 zoning district. City-initiated. (First Reading approved 8/15, Second Reading to coincide with approval of the Master Plan) PROPOSED ORDINANCE NO. 17-022 - SECOND READING - Amending Ordinance 02-013 to Rezone a Parcel of Land Described Herein and Commonly Referred to as Town Square From Public Usage (Pu); Recreation (Rec)And Multifamily (R-3) to Mixed Use 3 (Mu-3). (First Reading approved 8/15, Second Reading to coincide with approval of the Master Plan) EXPLANATION OF REQUEST: This future land use amendment and rezoning have been initiated by City staff in preparation for the redevelopment of the civic campus, now referred to as Town Square, into a mix use project. The project is proposed as a partnership between the City, the CRA and the private development team, based on the Public- Private Partnership (P3) development model pursuant to Chapter 255.065, Florida Statutes. In addition to the civic campus, the subject actions apply to the property occupied by the Park Lane Condominium, a small condominium development partially surrounded by the project area. At present there is no formal, full Master Plan application for the project accompanying the zoning request. Since 2015, the City has been able to proactively initiate and process future land use reclassifications and rezonings to selected sites for which there already is a specific vision, supported by a redevelopment or other plan of major importance. The subject request meets this criterion, as the Town Square project is supported by both the CRA Plan and the City's Strategic Plan. The proposed Mixed Use Medium (MXM)future land use category implements the CRA Plan's FLU recommendation for the property. The maximum density for the MXM is 50 du/acre. However, since the site is located within the Downtown Transit-Oriented Development (DTOD) district, its redevelopment density can potentially be increased by 25%, to 63 du/acre. Currently, the City is considering linking eligibility for a 25% density bonus to participation in the Workforce Housing Program. Since the site exceeds 10 acre, the amendment, if approved, will have to undergo state review prior to the City final approval. Moreover, the requested Mixed Use Medium FLU classification, as well as the MU-3 zoning district, require updates to the regulatory framework, including the Comprehensive Plan Future Land Use Element and the Land Development Regulations (LDRs). The Comprehensive Plan amendments were adopted by the City Commission on July 18th and subsequently resent to the state for a final review. If not challenged, the amendments will become effective 31 days after amendment package is deemed complete. Amendments to the LDRs—currently in drafting—will implement the Comprehensive Plan-modified FLU structure as well as changes to the zoning structure recommended by the CRA Plan. The LDR amendments Page 996 of 1019 are anticipated to be adopted by September 19th. The Planning and Development Board recommended denial of the subject request on July 25, 2017. The chief concern was perceived lack of adequate protection for historic properties.. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The relocation/rehousing of city departments planned as part of the Town Square project has a potential to significantly enhance efficiency of the public service provision. FISCAL IMPACT: The project will generate new ad valorem tax stream revenues from the previously tax exempt properties through the involvement of the private sector. ALTERNATIVES: Staff does not recommend any alternatives. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: This action represents a critical task for achieving the "Town Square Redevelopment" strategic objective. CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Description Ordinance Ordinance approving Town Square Land Use Amendment D Ordinance Ordinance approving Rezoning of Town Square D Staff Report Staff Report D Location Map Location Map D Exhibit Exhibit B1 Exhibit Exhibit B2 Exhibit Exhibit O1 Exhibit Exhibit O2 Exhibit Exhibit D Page 997 of 1019 1 ORDINANCE NO. 17- 2 3 AN ORDINANCE OF THE CITY OF BOYNTON BEACH,FLORIDA, 4 AMENDING ORDINANCE 89-38 BY AMENDING THE FUTURE 5 LAND USE ELEMENT OF THE COMPREHENSIVE PLAN FOR 6 PROPERTY COMMONLY KNOWN AS TOWN SQUARE AND 7 DESCRIBED HEREIN, OWNED BY THE CITY OF BOYNTON 8 BEACH; CHANGING THE LAND USE DESIGNATION FROM 9 PUBLIC AND PRIVATE GOVERNMENTAL/INSTITUTIONAL 10 (PPGI) AND HIGH DENSITY RESIDENTIAL TO MIXED USE 11 MEDIUM(MXM);PROVIDING FOR CONFLICTS,SEVERABILITY, 12 AND AN EFFECTIVE DATE. 13 14 WHEREAS,the City Commission of the City of Boynton Beach,Florida has adopted 15 a Comprehensive Future Land Use Plan and as part of said Plan a Future Land Use Element 16 pursuant to Ordinance No. 89-38 and in accordance with the Local Government 17 Comprehensive Planning Act; and 18 WHEREAS, the procedure for amendment of a Future Land Use Element of a 19 Comprehensive Plan as set forth in Chapter 163, Florida Statutes, has been followed; and 20 WHEREAS, after two (2) public hearings the City Commission acting in its dual 21 capacity as Local Planning Agency and City Commission finds that the amendment 22 hereinafter set forth is consistent with the City's adopted Comprehensive Plan and deems it in 23 the best interest of the inhabitants of said City to amend the Future Land Use Element 24 (designation) of the Comprehensive Plan as hereinafter provided. 25 NOW,THEREFORE,BE IT ORDAINED BY THE CITY COMMISSION OF THE 26 CITY OF BOYNTON BEACH, FLORIDA, THAT: 27 Section 1: The foregoing WHEREAS clauses are true and correct and incorporated 28 herein by this reference. 29 Section 2: Ordinance No. 89-38 of the City is hereby amended to reflect the 30 following: Page 998 of 1019 31 That the Future Land Use of the following described land described in Exhibit"A"is 32 amended from Public and Private Governmental/Institutional (PPGI) and High Density 33 Residential (HDR)to: MIXED USE MEDIUM(MXM). 34 Section 3: This Ordinance shall take effect on adoption, subject to the review, challenge, 35 or appeal provisions provided by the Florida Local Government Comprehensive Planning and 36 Land Development Regulation Act. No party shall be vested of any right by virtue of the 37 adoption of this Ordinance until all statutory required review is complete and all legal challenges, 38 including appeals, are exhausted. In the event that the effective date is established by state law or 39 special act, the provisions of state act shall control. 40 FIRST READING this day of , 2017. 41 SECOND, FINAL READING and PASSAGE this day of , 2017. 42 CITY OF BOYNTON BEACH, FLORIDA 43 44 YES NO 45 46 Mayor— Steven B. Grant 47 48 Vice Mayor—Justin Katz 49 50 Commissioner—Mack McCray 51 52 Commissioner—Christina L. Romelus 53 54 Commissioner—Joe Casello 55 56 57 58 VOTE 59 ATTEST: 60 61 62 63 Judith A. Pyle, CMC 64 City Clerk 65 66 (Corporate Seal) 67 Page 999 of 1019 1 ORDINANCE NO. 17- 2 3 AN ORDINANCE OF THE CITY OF BOYNTON 4 BEACH, FLORIDA, AMENDING ORDINANCE 02- 5 013 TO REZONE A PARCEL OF LAND 6 DESCRIBED HEREIN AND COMMONLY 7 REFERRED TO AS TOWN SQUARE FROM 8 PUBLIC USAGE (PU); RECREATION (REC) AND 9 MULTIFAMILY (R-3) TO MIXED USE 3 (MU-3); 10 PROVIDING FOR CONFLICTS, SEVERABILITY, 11 AND AN EFFECTIVE DATE. 12 13 WHEREAS, the City Commission of the City of Boynton Beach, Florida has 14 adopted Ordinance No. 02-013, in which a Revised Zoning Map was adopted for said City; 15 and 16 WHEREAS, the City of Boynton Beach, owner of the property has made application 17 to rezone a parcel of land, said land being more particularly described hereinafter, from 18 Public Usage (PU); Recreation (REC) and Multifamily (R-3)to Mixed Use 3 (MU-3); and 19 WHEREAS, the City Commission conducted public hearings as required by law and 20 heard testimony and received evidence which the Commission finds supports a rezoning for 21 the property hereinafter described; and 22 WHEREAS, the City Commission finds that the proposed rezoning is consistent with 23 an amendment to the Land Use which was contemporaneously considered and approved at 24 the public hearing heretofore referenced; and 25 WHEREAS, the City Commission deems it in the best interests of the inhabitants of 26 said City to amend the aforesaid Revised Zoning Map as hereinafter set forth. 27 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF 28 THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 29 Section 1. The foregoing Whereas clauses are true and correct and incorporated 30 herein by this reference. C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\1D06F304-491E-437D-8541-40828E375B54\Boynton Be ach.6369.1.Town_S quare_-_Rezone.do c Page 1000 of 1019 31 Section 2. The land described in Exhibit "A" be and the same is hereby rezoned 32 from PU Public Usage; REC Recreation and R-3 Multifamily to Mixed Use 3 (MU-3). A 33 location map is attached hereto as Exhibit "B" and made a part of this Ordinance by 34 reference. 35 Section 3. That the aforesaid Revised Zoning Map of the City shall be amended 36 accordingly. 37 Section 4. All ordinances or parts of ordinances in conflict herewith are hereby 38 repealed. 39 Section 5. Should any section or provision of this Ordinance or any portion thereof 40 be declared by a court of competent jurisdiction to be invalid, such decision shall not affect 41 the remainder of this Ordinance. 42 Section 6. This ordinance shall become effective immediately upon passage. 43 FIRST READING this day of , 2017. 44 SECOND, FINAL READING and PASSAGE this day of , 2017. 45 CITY OF BOYNTON BEACH, FLORIDA 46 YES NO 47 48 Mayor— Steven B. Grant 49 50 Vice Mayor—Justin Katz 51 52 Commissioner—Mack McCray 53 54 Commissioner—Christina L. Romelus 55 56 Commissioner—Joe Casello 57 58 VOTE 59 ATTEST: 60 61 62 63 Judith A. Pyle, CMC 64 City Clerk 65 C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\1D06F304-491E-437D-8541-40828E375B54\Boynton Be ach.6369.1.Town_S quare_-_Rezone.do c Page 1001 of 1019 66 67 (Corporate Seal) C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\1D06F304-491E-437D-8541-40828E375B54\Boynton Be ach.6369.1.Town_S quare_-_Rezone.do c Page 1002 of 1019 DEVELOPMENT DEPARTMENT PLANNING AND ZONING DIVISION MEMORANDUM NO. PZ 17-001 STAFF REPORT TO: Chair and Members Planning and Development Board THRU: Michael Rumpf Planning and Zoning Director FROM: Hanna Matras, Senior Planner DATE: July 10, 2017 PROJECT: Town Square LUAR 17-005 REQUEST: Approve Town Square Future Land Use Map Amendment from Public and Private Governmental/Institutional (PPGI) and High Density Residential (HDR) to Mixed Use Medium (MXM) and rezone from PU Public Usage, REC Recreation and R-3 Multifamily to MU-3 Mixed Use 3 zoning district. City-initiated. PROJECT DESCRIPTION Property Owner: City of Boynton Beach (7 parcels) and owners of 14 Park Lane Condominium units Applicant: City of Boynton Beach Location: Area bounded by Seacrest Boulevard on the west, NE 1St Street on the east, Boynton Beach Boulevard on the north and SE 2nd Avenue on the south (Exhibit "A") Existing Land Use/ Zoning: Public and Private Governmental/Institutional (PPGI) and High Density Residential (HDR) / PU Public Usage; REC Recreation and R-3 Multifamily (no residential allowed in PPGI and REC; maximum density of 11 du/acre in R-3); see Exhibit "1131" and Exhibit "1132" Proposed Land Use/ Zoning: Mixed Use Medium (MXM) / MU-3 Mixed Use 3 zoning district Page 1003 of 1019 Page 2 Town Square LUAR 17-005 (maximum density 50 du/acre plus 25% density bonus for Downtown TOD District); see Exhibit "Cl" and Exhibit "C2" Acreage: +/- 16.5 acres Adjacent Uses: North: Right-of-way for Boynton Beach Boulevard and farther north, developed commercial properties classified Local Retail Commercial (LRC) and zoned C-3 (Community Commercial District); South: Right-of-way for SE 2nd Avenue, and farther south, 10 developed single-family homes and 1 vacant parcel, classified Low Density Residential (LDR) and Medium Density Residential (MEDR) and zoned R-1-A, (Single-Family Residential District) and R-2, (Single- and Two-Family Residential District); East: Right-of-way for NE/SE 1St Street; on the Northeast side, a developed commercial property clasified Local Retail Commercial (LRC) and zoned C-3 (Community Commercial); further south, a parking lot and Green Acres condominium, both classified High Density Residential (HDR) and zoned R-3, Multi-Family; further south, a vacant parcel and Ocean East Apartments, both classified Local Retail Commercial (LRC) and zoned R-3, Multi- Family; the Vivienne condominium on the south side has the same zoning but is classified High Density Residential (HDR); in the southeastern section, two developed single-family homes and a duplex classified Low Density Residential (LDR) and zoned R- 1-A, (Single-Family Residential District). West: Right-of-way for Seacrest Boulevard; on the Northwest side, the USPS facility and an office building, both classified Local Retail Commercial (LRC) and zoned C-2 (Neighborhood Commercial District); farther south, First United Methodist Church, classified High Density Residential (HDR) and zoned R-3, Multi-Family (on the part of properties fronting Seacrest Boulevard); south of W. Ocean Avenue, developed single-family homes and small residential rental properties, classified High Density Residential (HDR) and zoned R-3, Multi-Family. 2 Page 1004 of 1019 Page 3 Town Square LUAR 17-005 BACKGROUND The Site The subject area covers four blocks, bounded by Seacrest Boulevard on the west, NE 1St Street on the east, Boynton Beach Boulevard on the north and SE 2nd Avenue on the south. It includes seven (7) parcels owned by the City of Boynton Beach, for a total of 15.05 acres, the right-of-way for NE 1St Avenue of 0.7 acre, part of the right-of-way for SE 1St Avenue of approximately 0.09 acres (currently with no future land use classification or zoning designation) and a 14-unit Park Lane condominium site on approximately 0.63 acres. The City-owned parcels contain the civic campus with the following structures: • 1913 Schoolhouse Museum, including amphitheatre • Art Center • City Hall Complex, including parking garage • Civic Center • Old High School • Kid's Kingdom Playground • Library • Madsen Senior Center (presently housing Code Compliance), including shuffleboard courts As a redevelopment site, the property has several pertinent locational characteristcs: • It is situated within the Community Redevelopment Area, giving a potential development access to a number of incentives, and allowing the Community Redevelopment Agency to become a partner in the incoming project (see "The Proposed Action" section below); • It is enclosed within the Downtown Transit-Oriented Development (DTOD) district, which covers a '/2 mile radius around the intersection of Boynton Beach Boulevard and NE 4t" Street, the site of the future station for the planned Tri-Rail Coastal Link commuter train system on the FEC Rail, which will provide passenger service between Miami and West Plam Beach. The DTOD district regulations support increased intensity of development through a 25% density bonus. • It is also enclosed within both the Coastal Residential Exception area, which exempts all residential development east of I-95 from the Palm Beach County traffic concurrency, and the Transportation Concurrency Exception Area (TCEA), which, while setting limits on the amount of development that will be allowed, carries additional traffic concurrency exemption for commercial and other non-residential development. 3 Page 1005 of 1019 Page 4 Town Square LUAR 17-005 • The site is split between two CRA districts, the Cultural District and the Boynton Beach Boulvard District, which—together with four others—have been identified and designated as distinctive planning areas by the CRA Community Redevelopment Plan adopted in October of 2016. (See Exhibit "D") The addition of the Park Lane Condominium site squares the project's boundary. The site lays within the Cultural district and is a subject to the same future land use CRA Plan's recommendation as the Town Square. The Proposed Action This action—the future land use amendment and rezoning—has been initiated by City staff in preparation for the redevelopment of the civic campus, now referred to as Town Square, into a mix use project. The project is proposed as a partnership between the City, the CRA and the private development team, based on the Public-Private Partnership (P3) development model pursuant to Chapter 255.065, Florida Statutes. P3s are agreements formed between public and private entities that allow for greater private-sector participation in the financing and delivery of public building and infrastructure projects. (In February of 2015, the City adopted Resolution 15-020, which established procedures for processing of P3s.) Even though a conceptual Town Square Master Plan has been made public, at present there is no Master Plan application for the project accompanying the subject zoning request as would be required by the Land Development Regulations (LDRs) for a privately-initiated application involving a planned zoning district. Since 2015, the City has been able to proactively initiate and process future land use reclassification and rezoning to selected sites—if recommended by a significant planning document(s)— without a concurrent review of a master plan. Such "proactive" actions assures that these properties will have the recommended future land use classification and a corresponding zoning designation "on the ground," ready for incoming projects. The City makes use of this provision for sites for which there already is a specific vision, supported by a redevelopment or other plan of major importance. The subject request meets this criterion, as the Town Square project is supported both by the 2016 CRA Community Redevelopment Plan and the City's Strategic Plan. Previous FLU Amendment/Rezoning Applications for the Site In 2013, the City processed a FLU amendment and rezoning for a small part of the subject site (about 2 acres) occupied by the Old High School, as part of a development agreement in a public/private partnership with an applicant planning the renovation and adaptive reuse of the building. Of the two requests, for a mixed use future land use and zoning, only the first one was approved by the City Commission. The project was subsequently abandoned and the City took the action to revert the site to its previous (and current) PPGI future land use classification. 4 Page 1006 of 1019 Page 5 Town Square LUAR 17-005 Prerequisites for Approval: the Process The regulatory framework for the requested FLU classification of Mixed Use Medium (MXM) and the zoning designation of MU-3 Mixed Use 3 has not as yet been completed. The framework requires text amendments to both the Comprehensive Plan Future Land Use Element and the Land Development Regulations (LDRs). The status of this process is as follows: • The Comprehensive Plan amendments were adopted by the City Commission on July 18th and subsequently resent to the state for a final review. If not challenged, the amendments will become effective 31 days after amendment package is deemed complete (anticipated by September 1S) • Amendments to the LDRs—currently in drafting—will implement the Comprehensive Plan-modified FLU structure as well as changes to the zoning structure recommended by the CRA Plan. The LDR amendments are anticipated to be adopted by September 19tH Since the size of the property under consideration for the Town Square project exceeds ten acres, the proposed FLU amendments are subject to the Expedited State Review Process per provisions of Chapter 163.3184(3) and (5), Florida Statutes. The Expedited State Review Process applies to all comprehensive plan amendments except for small scale amendments and amendments that must follow the State Coordinated Review Process, such as the Evaluation and Appraisal Review (EAR)-based amendments to the Coastal Management Element adopted by the City in 2016. If the Commission approves the proposed amendments, they will be transmitted for review to the Florida Department of Economic Opportunity (DEO), the state land planning agency. The final adoption by the City Commission is tentatively scheduled for October 17th, by which date the required regulatory framework will be updated. REVIEW BASED ON CRITERIA The following analysis adresses all the criteria for review of Comprehensive Plan Map amendments and rezonings listed in the Land Development Regulations, Chapter 2, Article II, Section 2.13.3 and Section 2.D.3. (although City-initiated requests must meet at a minimum criterion "b"): a. Demonstration of Need. A demonstration of need may be based upon changing conditions that represent a demand for the proposed land use classification and zoning district. Appropriate data and analysis that adequately substantiates the need for the proposed land use amendment and rezoning must be provided within the application. A need for redevelopment of the Boynton Beach civic campus has been recognized for over 20 years. The campus occupies a large track of land close to downtown, and has a 5 Page 1007 of 1019 Page 6 Town Square LUAR 17-005 significant potential to contribute to the quality of the downtown experience through the creation of an attractive, functionally unified built environment. In its current condition, it represents an inefficient use of the valuable land in the City's center, with several disconnected sections, a few obsolete/outdated structures and a historic Old High School building in a state of severe disrepair. It has also been recognized early on that redevelopment of the Town Square and, specifically, the adaptive reuse of the High School, will likely require an involvement of the private sector. In 2015, the City decided on the use of the P3 process in transforming Town Square into a mixed use project with civic as well as residential and commercial uses, and included the project as a high priority item in its Strategic Plan. The project requires a mixed use future land use classification to allow for addition of residential and commercial uses not permitted under the current Public and Private Governmental/Institutional category. The choice of the Mixed Use Medium (MXM) category with a density cap of 50 du/acre (with an additional Downtown TOD District's 25% density bonus) fulfills the recommendation of the CRA Community Redevelopment Plan warranted by the project's proximity to the core of the downtown and to the future station of the planned Coastal Link commuter train service. The MXM category is in- between the proposed new Mixed Use Low, with the density cap of 20 du/acre arguably too low for the location, and the Mixed Use High (renamed Mixed Use Core), whose 80 du/acre density cap is reserved for the core of the downtown. b. Consistency. Whether the proposed Future Land Use Map amendment (FLUM) and rezoning would be consistent with the purpose and intent of, and promote, the applicable Comprehensive Plan policies, Redevelopment Plans, and Land Development Regulations. Consistency with Comprehensive Plan and Redevelopment Plan The future land use classification of MXM proposed for the site is consistent with, and implements, the CRA Community Redevelopment Plan's recommendations for the Cultural and Boynton Beach Boulevard districts in the subject location (the site is split between the two districts). The proposed FLU amendment and rezoning is also explicitely consistent with a number of the policies of the Comprehensive Plan pertaining to mixed use development, most importantly (current) policies 1.18.1 and 1.18.2 of the Future Land Use element: Policy 1.18.1 The City shall implement the Transit-Oriented Development (TOD) approach, as described in the 2012 Florida Department of Transportation's TOD Guidebook, to manage future growth within a mile radius around the intersection of Ocean Avenue and the Florida East Coast rail corridor, which is the anticipated location of the Downtown Boynton Beach Station for the planned commuter 6 Page 1008 of 1019 Page 7 Town Square LUAR 17-005 Tri-Rail Coastal Link service on the FEC Corridor. This area will be referred as the Downtown TOD District hereforth. The inner %-mile core of this District shall be designed to accommodate the greatest density and intensity of development. Policy 1.18.2 The City shall aim to transform the Downtown TOD District area into an active, mixed-use, pedestrian-friendly activity zone, supporting new housing to increase potential ridership, intensifying land development activity, and adding amenities and destination uses for future transit riders. The City shall strive to achieve this goal through facilitating compact, high density and intensity development of a varied mix of land uses. Note that not only is the subject property located within the DTOD District, but most of its area falls within the transit core (the District's 1/4—mile radius), therefore justifying the requested MXM future land use classification which would allow a maximum density of 63 du/acre (with the District's 25% density bonus). Consistency with Land Development Regulations (LDR) See "Prerequisits for Approval: the Process" section on page 4 of this report. The Land Development regulations implementing the new future land use/zoning structure will be adopted prior to the adoption of the proposed amendment, anticipated in October. c. Land Use Pattern. Whether the proposed Future Land Use Map amendment (FLUM) and rezoning would be contrary to the established land use pattern, or would create an isolated zoning district or an isolated land use classification unrelated to adjacent and nearby classifications, or would constitute a grant of special privilege to an individual property owner as contrasted with the protection of the public welfare. This factor is not intended to exclude FLUM reclassifications and rezonings that would result in more desirable and sustainable growth for the community. It is indeed the staff's opinion that the proposed FLUM reclassification and rezoning would result in more desirable and sustainable growth for the community and improve the general public welfare. While both actions will temporarily create "isolated" districts, the requested FLU category (as already stated) is consistent with the recommendation of the CRA Plan, which also recommends the MXM category for areas west (between Boynton Beach Boulevard and 1St NW Avenue only), north, and east of Town Square (see Exhibit D). Going forward, these recommendations aim to achieve a major transformation of the subject area, implementing the City's and the CRA's vision for it. d. Sustainability. Whether the proposed Future Land Use Map amendment (FLUM) and rezoning would support the integration of a mix of land uses consistent with the 7 Page 1009 of 1019 Page 8 Town Square LUAR 17-005 Smart Growth or sustainability initiatives, with an emphasis on 1) complementary land uses; 2) access to alternative modes of transportation, and 3) interconnectivity within the project and between adjacent properties. The proposed FLUM amendment and rezoning clearly meets the definition of "sustainable" as it supports a mixed use, high density redevelopment of the site. Residents and visitors will have access to public transit via Palm Tran bus service on Seacrest and Boynton Beach boulevards (with bus stops located in front of the proposed project), as well as, in the future, to the planned Coastal Link commuter train service. e. Availability of Public Services / Infrastructure. All requests for Future Land Use Map amendments shall be reviewed for long-term capacity availability at the maximum intensity permitted under the requested land use classification. Water and Sewer. Long-term capacity availability for potable water and sewer for the subject request has been confirmed by the Utilities Department. So/id Waste. The Palm Beach County Solid Waste Authority determined that sufficient disposal capacity will be available at the existing landfill through approximately the year 2046. Drainage. Drainage will be reviewed in detail as part of the site plan, land development, and building permit review processes. Traffic. The property is under the Coastal Residential exception and TCEA designations and is therefore exempted from the concurrency requirements of the Palm Beach County Traffic Performance Standards Ordinance. (The required Traffic Statement will be submitted with a site plan/master plan package.) The monitoring of the maximum allowable residential uses and square footage of commercial, industrial and other non- residential uses as well as applicable use ratios under the TCEA Planned 2025 Land Use Table indicate that the current (cumulative) numbers remain significantly off the allowable thresholds. Schools. The School Capacity Availability Determination application will be submitted with a site plan/master plan package. f. Compatibility. The application shall consider the following factors to determine compatibility. (1) Whether the proposed Future Land Use Map amendment (FLUM) and rezoning would be compatible with the current and future use of adjacent and nearby properties, or would negatively affect the property values of adjacent and nearby properties, and s Page 1010 of 1019 Page 9 Town Square LUAR 17-005 (2) Whether the proposed Future Land Use Map amendment (FLUM) and rezoning is of a scale which is reasonably related to the needs of the neighborhood and the City as a whole. The adjacent and nearby properties include both residential and commercial uses, albeit low rise, while the maximum height of the proposed zoning is 75 feet. However, as indicated in response to criterion "c," future uses in the areas northwest, north and east of the subject property are planned to be compatible in general character and scale to the Town Square project as per recommendations of the CRA Plan. Possible incompatiblity with single-family homes along SE 2nd Avenue will be addressed at the site plan review phase through the project's design. The redevelopment of the subject site is expected to spur more redevelopment activities in the surrounding area, and positively affect the property values. The potential positive impacts will be magnified by the eventual availability of the Coastal Link train commuter service. As was already stated in this report, the need for redevelopment of the Boynton's civic campus has long been recognized as vital for both the area and the city as a whole, and now has a strong support in the CRA Community Redevelopment Plan, the City's Strategic Plan and the Economic Development (ED) Strategic Plan. The requested actions lay the groundwork for the realization of the City's vision for the Town Square. g. Direct Economic Development Benefits. For rezoning/ FLUM amendments involving rezoning to a planned zoning district, the review shall consider the economic benefits of the proposed amendment, specifically, whether the proposal would: (1) Further implementation of the Economic Development (ED) Program,- (2) rogram,(2) Contribute to the enhancement and diversification of the City's tax base,- (3) ase,(3) Respond to the current market demand or community needs or provide services or retail choices not locally available,- (4) vailable,(4) Create new employment opportunities for the residents, with pay at or above the county average hourly wage,- (5) age,(5) Represent innovative methods/technologies, especially those promoting sustainability; (6) Be complementary to existing uses, thus fostering synergy effects, and (7) Alleviate blight/economic obsolescence of the subject area. As mentioned above (criterion 'T'), the Town Square project is supported by the City 2016-2021 ED Strategic Plan—which has now supplanted the Economic Development Program—and therefore the requested actions meet criterion g(1). Specifically, the project is listed under the ED Strategic Plan's ACTION PLAN FOR CHANGE, Goal 4, Objective 4.1: Promote Economic Development /Redevelopment in the Eastern Section of the City; Strategy 4.1.4.: Work with the CRA to develop a Town Spuare in the downtown to include City Hall, Library, Children's School House Museum, Old Hiph 9 Page 1011 of 1019 Page 10 Town Square LUAR 17-005 School, Civic Center, Arts Center, and Madsen Center. The proposed FLUM amendment/rezoning supports a project that would constitute a major catalyst for creating a successful, lively downtown, bringing more development to the area and attracting more residents and visitors to the City. The project would or at least has a potential to: • Generate new ad valorem tax stream revenues from the previously tax exempt properties through the involvement of the private sector (criterion g2); • Respond to the community needs by enhancing efficiency of the public service provision (criterion g3); • Create jobs, though most will likely be low wage retail positions; and • Alleviate economic/functional obsolescence in the subject area, including underutilization of land on the subject property (criterion g7). In addition, the requested actions and the project they will support include restoration/preservation and adaptive reuse of the Old High School. h. Commercial and Industrial Land Supply, The review shall consider whether the proposed rezoning/FLUM amendment would reduce the amount of land available for commercial/industrial development. If such determination is made, the approval can be recommended under the following conditions: (1) The size, shape, and/or location of the property makes it unsuitable for commercial/industrial development, or (2) The proposed rezoning/FLUM amendment provides substantiated evidence of satisfying at least four of the Direct Economic Development Benefits listed in subparagraph "g"above, and (3) The proposed rezoning/FLUM amendment would result in comparable or higher employment numbers, building size and valuation than the potential of existing land use designation and/or rezoning. The proposed FLUM amendment and rezoning would add a commercial component to the civic campus: the current land use and zoning do not allow commercial uses. L Alternative Sites. Whether there are adequate sites elsewhere in the City for the proposed use in zoning districts where such use is already allowed. N/A (See responses above to criteria "a," "b," and "c.") 10 Page 1012 of 1019 Page 11 Town Square LUAR 17-005 j. Master Plan and Site Plan Compliance with Land Development Regulations. When master plan and site plan review are required pursuant to Section 2.D.1.e above, both shall comply with the requirements of the respective zoning district regulations of Chapter 3, Article 111 and the site development standards of Chapter 4. The City-initiated rezonings can proceed in advance of the master plan submittal. When submitted, the master plan will comply with Land Development Regulations (see the "Prerequisites for Approval: the Process" section of this report). CONCLUSION/RECOMMENDATION As indicated herein, staff has reviewed the proposed requests and determined that they are consistent with the policies of the Comprehensive Plan and implement the recommendations of the CRA Community Redevelopment Plan, the City's Strategic Plan and the Economic Development Strategic Plan. It is anticipated that the Comprehensive Plan and LDR amendments required for the approval of the proposed FLU Map amendment and rezoning will be finalized prior to its expected adoption date. Staff recommends approval of the proposed Future Land Use Map amendments for the transmittal to the State for an Expedited State Review. ATTACHMENTS S:\Planning\SHARED\WP\PROJECTS\Town Square LUAR 17-005\Town Square LUAR 17-005 Staff Report.doc 11 Page 1013 of 1019 CITY OF BOYNTON BEACH EXHIBIT A TOWN SQUARE LOCATION MAP f } tf fn w1 4 " k(s.gka_ Beach 2 01, NE.1st Ave' dt,tssr I s 3 ; it' ?s' SS i( t i y, �), fA Sty � � � ■��,.Fs � " SE�15tAve..�- �� �' ' _ ��xammts„ M a ^ ' s �' � 1qtV SE 2nd Ave t" pR 1,sw+r SE 3rd Ave" ^ 1 1 l e t N Legend W E Town Square S QFuture Coastal Link station 0 0.0125 0.025 0.05 0.075 0.1 Miles Transit Core Area Source:Palm Beach County GIS Digital Data 2006-2015 Park Lane Condominium Copyright Palm Beach County Florida 2006-2015 All rights reserved-Subject to a Licence Agreement Total Town Square area: 16.5 acres Page 1014 of 1019 CITY OF BOYNTON BEACH EXHIBIT 131 CURRENT FLU CLASSIFICATIONS FOR TOWN SQUARE AND ADJACENT AREAS tU I )�. NE 3rd Ave ' E Boynton Beach Blvd r r Y ! 0 tr E Ocean Ave H H tt_ � SE 1st Ave t i 6t SE 2nd Ave ,4- SE rd Ave r' Legend Future Land Use Classifications Last amended October 20, 2015 N l LOW DENSITY RESIDENTIAL(LDR)Max.5 D.U./Acre W E MEDIUM DENSITY RESIDENTIAL(MEDR)Max.10 D.U./Acre HIGH DENSITY RESIDENTIAL(HDR)Max.11 D.U./Acre S 2 LOCAL RETAIL COMMERCIAL(LRC) r 0 0.0125 0.025 0.05 0.075 0.1 GENERAL COMMERCIAL(GC) Miles INDUSTRIAL(1) Source:Palm Beach County GIS Digital Data 2006-2015 PUBLIC&PRIVATE GOVERNMENTAL/INSTITUTIONAL(PPGI) Copyright Palm Beach County Florida 2006-2015 All rights reserved-Subject to a Licence Agreement Town Square Page 1015 of 1019 CITY OF BOYNTON BEACH EXHIBIT B2 CURRENT ZONING DESIGNATIONS FOR TOWN SQUARE AND ADJACENT AREAS NW NE 3rd Ave , E Boynton Beach Blvd EI �NE1st�Ave CS L\ F E Ocean Ave ,10 a "`SE.7stAve �� ti t SE 2nd Ave SE 3rd Ave Legend N Zoning designations W� �g R1A Single Family C4 General Commercial 0 R2 Duplex CBD Central Business District S R3 Multi Family 0 M1 Light Industrial 0 0.0125 0.025 0.05 0.075 0. Miles 0 C2 Neighborhood Commercial PU Public Usage C3 Community Commercials,;�''� REC Recreation Source:Palm Beach County GIS Digital Data 2006-2015 Y Copyright Palm Beach County Florida 2006-2015 All rights reserved-Subject to a Licence Agreement Town Square Page 1016 of 1019 CITY OF BOYNTON BEACH EXHIBIT C1 PROPOSED FLU CLASSIFICATION FOR TOWN SQUARE* tU I )�. NE 3rd Ave ' rr E Boynton Beach Blvd r y E Ocean Ave f � 1 H H tt_ SE 1st Ave t i 3 vWi s },1 SE 2nd Ave ,4- SE 3rd Ave T_ -._ r' Legend LOW DENSITY RESIDENTIAL(LDR)Max.5 D.U./Acre * NOTE:Areas adjacent to Town Square shown N l MEDIUM DENSITY RESIDENTIAL(MEDR)Max.10 D.U./Acre with the current FLU classifications W+E HIGH DENSITY RESIDENTIAL(HDR)Max.11 D.U./Acre 2 LOCAL RETAIL COMMERCIAL(LRC) S GENERAL COMMERCIAL(GC) 0 0.0125 0.025 0.05 0.075 0.1 INDUSTRIAL(1) Miles Mixed Use(MX),Max.Density 40 du/acre Source:Palm Beach County GIS Digital Data 2006-2015 Copyright Palm Beach County Florida 2006-2015 MIXED USE Medium(MXM),Max.Density 50 D.U./Acre All rights reserved-Subject to a Licence Agreement Town Square Page 1017 of 1019 CITY OF BOYNTON BEACH EXHIBIT C2 PROPOSED ZONING DESIGNATION FOR TOWN SQUARE NW NE 3rd Ave t E Boynton Beach Blvd FF In NE,1st Ave` =- E Ocean Ave r � rSE,lstAve ti VA`•,}' \'�ti}s ���}f.,j�k til aij� t t i � i§ ...'V;S`f1§t§��t§�§t§,s,} i ttti�ittttttttml Ott t ti���V VZfVVVZfV SE 2nd-Ave— SE ndAveSE 3rd Ave Legend N Zoning designations Wg R1A Single Family C4 General Commercial 0 R2 Duplex CBD Central Business District S R3 Multi Family 0 M1 Light Industrial 0 0.0125 0.025 0.05 0.075 0. Miles 0 C2 Neighborhood Commercial MU-3 Mixed Use 3 Source:Palm Beach County GIS Digital Data 2006-2015 C3 Community Commercial Copyright Palm Beach County Florida 2006-2015 Town Square All rights reserved-Subject to a Licence Agreement Page 1018 of 1019 CITY OF BOYNTON BEACH : TOWN SQUARE EXHIBIT D CRA COMMUNITY REDEVELOPMENT PLAN'S FLU RECOMMENDATIONS FOR CULTURAL AND AND BOYNTON BEACH BOULEVARD DISTRICTS NW 3rd pve NE 3rd Ave E Boynton Beach Blvd NE 1st Ave N a 's il m W "aJ Z u Omni Id M E Ocean Ave d N Z Em N SE 1st Ave eh W N SE 2nd-Ave LEGEND N Town Square W E Cultural District .S. QBoynton Beach Blvd District 0 0.0125 0.025 0.05 0075 °.M;,es Source:Palm Beach County GIS Digital Data 2006-2015 Copyright Palm Beach County Florida 2006-2015 Mixed Use High (MXH), Max. Density 80 D.U./Acre All rights reserved-Subject to a Licence Agreement Mixed Use Medium (MXM), Max. Density 50 D.U./Acre Low Density Residential , Max. Density 7.5 D.U./Acre '- Page 1019 of 1019