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City of Boynton Beach
BOYNTON BEACH CITY LIBRARY
208 S. Seacrest Blvd.
Boynton Beach, FL 33435
LIBRARY ADVISORY BOARD
AGENDA
Date: October 25, 2017
Location/Time: Library—Conference Room A, 1st Floor, 6:00 P.M.
I. Call to Order
II. Approval of Minutes—August 23, 2017
III. Correspondence and Communications
IV. Public Audience (Individual Speakers Will Be Limited to 3 Minute Presentations)
V. Chair's Report
VI. Unfinished Business:
Library Building Construction Update—Colin Groff, Assistant City Manager
Career Online High School (CONS) Update
AmeriCorps Program Update
VII. New Business:
Florida Library Association—2018 Legislative Platform
Amnesty—Discussion
VIII. Library Director's Report/Statistics
Monthly Report for September 2017
News/Media Coverage
IX. Announcements
Next Library Board Meeting—December 6, 2017 @ 6 p.m.
X. Adjournment
NOTICE
IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER
CONSIDERED AT THIS MEETING, HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE,
HE/SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES
THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. (F.S.286.0105)
THE CITY SHALL FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN
INDIVIDUAL WITH A DISABILITY AN EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE,
PROGRAM, OR ACTIVITY CONDUCTED BY THE CITY. PLEASE CONTACT THE CITY CLERK'S OFFICE, (561) 742-6060 OR (TTY)
1-800-955-8771, AT LEAST 48 HOURS PRIOR TO THE PROGRAM OR ACTIVITY IN ORDER FOR THE CITY TO REASONABLY
ACCOMMODATE YOUR REQUEST.
ADDITIONAL AGENDA ITEMS MAY BE ADDED SUBSEQUENT TO THE PUBLICATION OF THE AGENDA ON THE CITY'S WEB
SITE. INFORMATION REGARDING ITEMS ADDED TO THE AGENDA AFTER IT IS PUBLISHED ON THE CITY'S WEB SITE CAN
BE OBTAINED FROM THE OFFICE OF THE CITY CLERK.
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l 2018 LEGISLATIVE.PLATFORM
FLORIDA LIBRARY
A S 80 C A 'T .I: 0-. .N
The Florida Library Association's mission is to promote excellence in and strongly advocate for Florida
libraries.Florida's libraries provide our residents with essential services, are critical to the overall state
economy, and serve as a foundation for all levels of education. Providing a proper level of state funding for
services and operations as well as additional funds for expansion and innovation will make Florida more
economically competitive and give residents the educational tools necessary to succeed. These are the
legislative priorities of the Florida Library Association.(FLA):
Funding for Public Libraries. f
State Aid to Public Libraries=Increase funding to$32,098,834
Restore funding levels to Public.Libraries that provide appropriate levels of investment in innovation
and community services. We seek to increase current funding-of$23,098,834,with additions to general
funding for the following projects that are fundamental in addressing critical needs delivered by library
services.
Restore funding levels to Public Libraries that provide appropriate levels of investment in innovation
and community services. We seek to incrementally increase current funding of$23,098,834 over the
next five years,with additions to general funding for the following projects that are fundamental in
addressing critical needs delivered by library services. By 2022,State Aid-should be restored to a
minimum of$33,000,000,which was the 2001 level.
Innovative Initiatives-$2,000,000
FLA supports establishing a competitive grant program for innovative library services administered by
the Division of Library and Information Services(DLS). With thesefunds, libraries can innovate their
service delivery models to incorporate workforce readiness, economic development support; STEM
learning, and community engagement spaces.
Public Library Construction- $8,500,000
The grants requested by the 2018-2019 DLS for Public Library Construction provide local jobs and
funds for critical infrastructure upgrades including those that address new.technology in libraries,
renovation, and expansion, serving as a stimulus to local governments.
Multi-Type Library Cooperatives (MLCs).- $2,000,000
FLA supports an appropriation,of$2,000,000 to again fully fund the Library Cooperative Grant
Program. MLCs reduce costs for libraries by promoting resource sharing and by providing technology
and library services training to over 16,000 library staff annually. These funds maintain Florida's online
database of library collections,making resource sharing possible through interlibrary loan.
Smart Horizons Career Online High School-$75.0,000
The program allows 19-and-older out of school adults to complete'a private high school diploma and career
certificate through 25 participating library systems.In.October 2017,255 students had graduated,with a
total of 939 students enrolled over two years.Several libraries report very satisfactory success and
interest. FLA supports continued funding for this program making a high school diploma available to more
Floridians and preparing them for success in the workforce.
Funding for Academic Libraries
State University and College Libraries—Increase FALSC E-Resources funding to $8,000,000
Academic libraries are essential for student success, faculty research, and accreditation. FLA supports
increased funding for statewide library e-resources through the Florida Academic Library Services
Cooperative(FALSC): E-resources are a cornerstone of affordable education. Student success depends
on access to high quality, scholarly e-resources across all academic disciplines. It is essential that
funding for them be increased as costs rise.
Policy Issues
Library Instructional Materials
A new Florida state law allows parents, and any residents, to challenge the use of textbooks and instructional
materials they find objectionable via an independent hearing. FLA monitors the use of this law by citizens to
challenge materials selected by professional educators and librarians.
School Library Media Centers: FLA endorses the Florida Association for Media in Education restoration of
professional instruction by a certificated school library media specialist in school library media centers in all
school districts.
Background on Florida Libraries
51% of Floridians have a library card and they checked out an average of 6 books per person in 2014. Floridians
visited their public library 75.1 million times in person and made 97.3 million virtual visits! A 2013 survey
commissioned by the Florida Department of State found that public libraries provide a$10.81 return on every
dollar invested.
State Library of Florida,Department of State—Ongoing Funding
FLA supports continued funding for the Division of Library and Information Services, its programs and services
in the Department of State.
Bureau of Braille and Talking Books
FLA supports continued financial support for the Bureau of Braille and Talking Book Service to provide quality
library services to all eligible residents of Florida, as one of the largest populations of sight-impaired individuals
in the United States..
Department of Correction Library Services
The Florida Library Association supports continued funding for correctional libraries
For More Information Contact:
Robin Shader, FLA President,rshader@nwrls.com(850) 522-2109
Laura Spears, FLA Advocacy&Legislative Committee Chair, lspears41@gmail.com, (352) 562-6027
MINUTES OF THE LIBRARY ADVISORY BOARD MEETING HELD
ON WEDNESDAY, AUGUST 23, 2017, AT 6:00 P.M.
AT THE BOYNTON BEACH CITY LIBRARY, CONFERENCE ROOM A
208 S. SEACREST BOULEVARD, BOYNTON BEACH, FLORIDA
PRESENT:
Chris Montague, Acting Chair Craig Clark, Library Director
John Welter Anne Watts, Assistant Library Director
Dr. Stephanie Hayden-Adeymo Jeannie Taylor, Division Head Librarian
Alice Warren
Chris Simon
Tracy Tebo
Robyn Boucard
ABSENT:,
Deborah. Hoban, Chair
I. Call to Order
In the absence of the Deborah Hoban, Chris Montague sat as the Chair;
II. Approval of Minutes —July 26, 2017 &June 28, 2017
Motion
Mr. Welter moved to approve the June minutes as presented. Chair Montague
seconded the motion that unanimously passed.
III. Correspondence and Communications
None.
IV. Public Audience (Individual Speakers Will Be Limited to 3 Minute
Presentations)
None.
V. Chair's Report
None.
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VI. Unfinished Business:
Jeannie Taylor, Division Head Librarian, advised she was still pursuing funding and
libraries coming on board which would help reduce the cost of the Career Online High
School. She anticipating staff will know what the cost will be on October 1. There are
currently six students and one is close to graduating next month. In total, they had nine
scholarships, two graduates and a third was forthcoming.
Summer Reading Club Report
Anne Watts, Assistant Library Director, announced the Summer Reading Club had
700 students, the Library was full most of the time and staff was compiling statistics by
zip code and schools. When finished, staff will submit the report to the Board. Most
students were neighborhood youth who walked to the Library. The most interesting
pieces for the teens had a whole unit on financial literacy, and members of the
community came in to speak about credit cards and payments, renting a house or
apartment, first, last, and security issues, car, car insurance and bank accounts. The
teens asked for this information, and they will continue with the program. It was a
pleasant change of circumstances for them. Many favorable comments were received
and it was nice for a man from the community to come in and speak. He wants to
come back and advise how to buy a house. The class was a real world class that
went beyond the student's immediate needs.
AmeriCorps Program Update
Ms. Watts announced the AmeriCorps volunteers started Homework Helpers this week
with two local volunteers. One volunteer, Pam, went to FAU and has about eight
students. There will be additional volunteers as there is high demand for homework
help which starts in October. The adult program will not start until after Labor Day. A
Boynton Beach resident will start training this week. The Library will again offer the
same classes: beginner, intermediate as well as one-on-one helping students that do
not fit either class. The Library will also use other volunteers as well. A full
complement of AmeriCorp volunteers for Palm Beach County is 40 volunteers and they
have 32 members this year. Fourteen people backed out in the last few weeks as
nationwide, there is a problem with individuals who can keep their commitments.
AmeriCorp is still recruiting and anyone interested can let them know. They will have a
high school volunteer to help high school students.
VII. New Business:
RB Digital— New Database
Mr. Clark, Library Director, explained there is a new app that just came out that will
replace the Zinio app. Zinio is used for online magazines, transparent language which
is another online product and staff currently is purchasing 5,000 audio book titles.
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Users can access those three programs from one app, including audio books. It is not
yet installed, but it was anticipated to be available in the next few weeks. Recorded
Books (RB) Digital is one of the major producers of books on tape, books on CD Users
can download the app on Android or App Store and connect the Library card number.
The current Zinio app will automatically direct them to the new app. Zinio was made
available through the SEFLIN co-op and some from out of the co-op. Boynton Beach
has had a lot of requests for audio books. They are not the newest books, but they are
the tried and true and a. basic starting point. Itis a subscription and more than one
person can check out the same title at the same title.
Boynton Beach also has Overdrive because some of the co-ops purchased audio
books. Boynton Beach wanted to go over and above. It was noted Overdrive is fairly
expensive, but this gave the Library more options. The consortium is looking at other
options other than 'Overdrive, RB has digital books, if possible, all the books on
overdrive would be transferred to RB digital. Mr. Welter recommended using Hoopla.
Mr. Clark did not care for Hoopla because the Library would have to prepay as it uses
a pay per use model, which he did not care for. He would have to issue a check for
$12,000 and he would manage how many titles a patron could check out. Ms. Watts
explained each time Hoopla is used the $12,000 is debited down until the balance is
zero. If a patron just wanted to download 10 books, the Library pays for the download
regardless if the patron erased them right away. By using RB Digital, the City would
pay a flat fee for one year and it would cost the same. RB Digital is a fixed cost and
Hoopla is unfixed. Mr. Clark was not comfortable with the model for a public library.
The County uses Hoopla because they are a large library system with a large collection
budget, but most like-sized libraries are not comfortable with it.
Library Building Construction — Board Discussion regarding the Public Meeting
with Architect & City Administration on Thursday, September 14, 2017 @ 4 p.m.
in the Library Program Room
Mr. Clark informed the Board when the Library was contemplated to be included with
the Town Square. He requested the team use an architect familiar with public libraries,
and Baker Barbs brought in Aaron Cohen Associates, who has done over 100 public
Libraries and his son Alex, is a Librarian who also works for the firm. The son
requested a meeting with City Administration and the Library Advisory Board to discuss
what they think should be within the walls of the Library. He will facilitate the meeting
as it is a public meeting that has to be recorded. He hoped the members could attend
to provide their thoughts and take part in what the interior would look like. City
Manager Lori LaVerriere, both Assistant City Managers, .Messrs. Groff and Howard,
and possibly the Economic Development Director, David Scott, would be present. The
meeting is set for September 14th at 4 p.m. in the Library Program Room.
Dr. Hayden had received an email about the meeting and was confused why she could
not ask the question when the email was sent to the Board. It had referenced
Sunshine Law. Mr. Clark responded he does not feel comfortable discussing items
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with the Board at the same time outside of the meeting because of the Sunshine Law.
He could speak one-on-one with the members. It was explained members should not
respond by Reply All or send emails copying other Board members on matters that are
on the agenda or could potentially be on a future agenda. Those issues can only be
discussed at a Board meeting with minutes taken. Members having questions can
email Mr. Clark directly.
Ms. Warren noted a newspaper article about removing the Police Department, Library
and the Civic Center. She asked if the Library would be demolished. Mr. Clark
explained the plan could change, but it is part of the redevelopment as of yesterday.
Articles were included in the meeting materials. Chair Montague hoped the Board
would be united in their requests and have a game plan. He thought the Board could
offer a lot of information. Chair Montague proposed to have an extra meeting before
the public meeting so they can come to the meeting prepared. Mr. Welter respected
Library staff and the Board and noted he works for an institution that is undergoing a
massive architectural refurbishment project which was hoped to be a beacon in
architecture for the region.
Dr. Hayden asked if there would be an agreed on agenda at the Public Input meeting
and what the Board's preferences were. At the last public meeting, the team is going
for a certain building style that has to flow. She did not know if another meeting was
needed. Chair Montague thought the members had great ideas. He would like to
compile the ideas and the Board sort through them to develop priorities in the hopes of
having those ideas heard. Ms. Tebo suggested using emails, but Chair Montague
preferred to meet as there is seldom such a significant item. He wanted all to make a
list of the things they want in a Library and they will discuss it at the meeting. Mr.
Simon explained the architects and consultant's prior plan was to maintain the two-
story portion of the Library as it exists, but there are problems with power and the new
portion has structural issues. Now, the City wants to completely replace the Library as
opposed to remodel.
Motion
Chair Montague moved to meet on Wednesday September 6th at 6 p.m. Ms. Warren
seconded the motion that unanimously passed.
Ms. Tebo commented many people walk to the Library and it has a community
function. Mr. Clark advised staff is looking at temporary quarters off site and the
meeting will be to discuss the Library's interior. Dr. Hayden noted at the last meeting,
she raised the issue as construction was anticipated to last 18 months. Chair
Montague thought the Board should have pointed, clear ideas.
Ms. Boucard asked if the Board has seen the architect's work. Mr. Clark advised they
have a website. She thought if they could see what was already done, it could be a
trigger of what to ask. The website address was given as www.acohen.com. Mr.
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Boynton Beach, Florida August 23, 2017
Welter thought the website may not give inside of the physical space, but it discusses
how they gather their team and how they form an idea of a library as a structure to
embrace these concepts of technology and Library resources. Hard to find specific
photographs of their style, but they are working within an architectural team that will
supply the architectural infrastructure. The intent is to have a marriage of technology
and physical space.
It was suggested the members make a list of what they think is important. Dr. Hayden
did not want the new Library to be dark and because the Library will be like a mini-city,
she thought they needed a DVD section. She did not think the Library could be three
floors. She noted the life of the buildings is being designed for 60 years and she could
not fathom what may be obsolete or what would be needed in 60 years.
Ms. Warren explained San Antonio has the only library that has no books. There is no
printed material in that Library and they can study that library as a model. Mr. Clark
suggested a report from the Aspen Institute has an article called Rising to the
Challenge: Re-envisioning Public Libraries that may be helpful. Mr. Clark agreed to
email the website to the members. Libraries are multi-functional. Mr. Welter had heard
about a library system in East Boston where they engage the community on many
levels. They have seeds for gardening and a community resource programs. The
Library should reflect the Boynton Beach community.
At the special meeting, there is the chance Ms. Hoban would be present. Mr. Clark
requested he facilitate the meeting. Dr. Hayden advised she would not be present for
the September 6th meeting and would email her thoughts to Mr. Clark.
VIII. Library Director's Report/Statistics
Monthly Report for July 2017
The Library report/statistics was reviewed. Unique Management reached a 60%
threshold on activation of accounts which was their target. They collected $170K which
was their annual materials budget and over a five-year period, one year of annual
materials budget had not been returned.
Customer visits were up 2.5%, circulation was down 14% from last year, E-Books
increased in circulation by 47% compared to last year, magazines were down. Mr.
Clark advised there will be some marketing materials coming out from SEFLIN soon.
Selfcheck was down. Eleven people attended the public computer training classes.
Ms. Taylor advised the Library was down to one instructor and the teacher was
providing instruction on email, computer basics, Word for beginner and intermediate.
An instructor was needed to teach Excel and Ms. Taylor was teaching iPads.
Mr. Clark announced the Library received a bid response of $36,000. The grant was
for $35,000 and work on the project to digitize the Lake Worth Herald will commence
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Library Advisory Board
Boynton Beach, Florida August 23, 2017
October 1. Monies from the Lake Worth Public Library and the Lake Worth Herald will
- be used to fund the $1,000 difference.
News/Media Coverage
Mr. Clark had included a few news media articles regarding Library activities. They
had a great return on investment for the Eclipse program. Ms. Watts commented
there is a recycling project for the Eclipse glasses, which will be sent to South America
in 2019. Mr. Welter explained the glasses his son received from school were only
good for one year.
IX. Announcements
The Town Square Public Input Meeting regarding Open Spaces was announced for
Thursday, August 24, 2017, at 5:30 p.m.
There is a special Library Board Meeting on Wednesday, September 6, 2017, at 6
p.m., in Library Conference Room A.
The next Regular Library Board Meeting will be held on September 27, 2017 at 6 p.m.,
Library Conference Room A.
X. Adjournment
Motion
Chair Montague moved to adjourn. Ms. Tebo seconded the motion that unanimously
passed. The meeting was adjourned at 7:18 p.m.
Catherine Cherry
Minutes Specialist
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MINUTES OF THE LIBRARY ADVISORY BOARD MEETING HELD
ON WEDNESDAY, SEPTEMBER 6, 2017, AT 6:00 P.M.
AT THE BOYNTON BEACH CITY LIBRARY, CONFERENCE ROOM A
208 S. SEACREST BOULEVARD, BOYNTON BEACH, FLORIDA
PRESENT:
Deborah Hoban, Chair Craig Clark, Library Director
Chris Montague, Acting Chair Anne Watts, Assistant Library Director d.
John Welter Jeannie Taylor, Division Head Librarian
Chris Simon
Tracy Tebo
ABSENT:
Dr. Stephanie Hayden-Adeymo
Alice Warren
Robyn Boucard, Alternate
I. Call to Order
Chair Hoban called the meeting to order at 6:02 p.m. and turned the meeting over to Chris
Montague to act as Facilitator.
II. Update Library Advisory Board on proposed City Hall/Library Construction
Mr. Montague asked Mr. Clark for an update about the City Hall/Library Construction
project as part of the Town Square redevelopment and learned Mr. Clark had spoken with
the library architect.
Mr. Clark reviewed a conceptual drawing of the Library and explained there will be a
parking garage and a new combined four-story City Hall and Library. Plans of the first
floor were viewed which included a Makers Space and Youth Library. Under the old plan,
the Teen Library would be separate from the main Library. One advantage of a Teen
Library was the teens would have their own space and amenities would include a virtual
zone, music studio, maker's space with books, other media and computers. He noted the
teen computers would still use the Library's server. Ms. Hoban commented some people
consider teens as ages 11 and 12; however,the City Manager decided that an adult must
accompany youth under the age of 13. Mr. Clark also pointed out some teens watch their
younger siblings. The maker's space would have storage, creative activities,
audio/visuals, crafts and maybe sewing machines. Mr. Clark commented each maker's
activity could take place in a different location within the Library. Mr. Simon suggested
lighter creative activities be movable and he asked if participants would have to call ahead
to participate. Discussion turned to sewing classes and Ms. Watts explained the sewing
Special Meeting Minutes
Library Advisory Board
Boynton Beach, Florida September 6, 2017
classes had not worked very well for libraries. If offered in Boynton, the Library would
have to hire a sewing instructor to teach six to eight students how to sew in two hours.
Ms. Watts pointed out Clearwater used a good model. Each floor has a studio with its ►
own name and the equipment is located there. The Clearwater Library offers sewing
lessons using a green screen. They also have a maker's space they use for Heritage
searches. Staff has a list of equipment for each floor and a schedule of how they will offer
classes. Classes could be held individually, or in an open lab. There are different models
to use depending on how much space there is.The secret to offering classes in a common
area is to have good storage and wheel out carts for computers or sewing machines.
Orange County indicated staffing levels are a big issue. Mr. Welter asked if there would
be a makers space dedicated to children and learned there would not. Maker's spaces
attract attention and present the Library as vibrant and progressive and the Library
Architect could suggest how to create the space. Mr. Welter supported the maker's
space, as there is a move to offer services, but favored a mixed-use space if located next
to the youth area.
The architect will design the Library's interior including the staffing and service areas and
the administrative offices. Ms. Watts explained a later iteration of the plan showed the
City Commission Chambers and youth services next to one another with some type of
barrier between the audience and Commission area. There will be a large floor area
dedicated for children's programs with one way in and out for the public although there
may be an emergency exit.
Mr. Montague asked about the square footage and learned the square footage will be
between 45,000 and 50,000 square feet. The current square footage is 63,000 square
feet. Ms.Watts noted each physical location would require circulation staff. Presently,the
Library has a single circulation area, but the new plans reflected this area on the first floor
by the garage and on the second floor. Mr.Welter favored a teen center potentially being
separate if not given its own floor as did Mr. Montague and Chair Hoban, but she noted
some parking garages have private areas that will be hard to monitor. Mr. Clark
commented these are issues that should be discussed at the public input meeting. The
architect might be able to figure a way to have a 6,000 or 7,000 square feet teen center
on the ground floor. The parking garage is for Library parking and Commission meetings.
The total square footage of the first floor is 36,690 square feet. Mr. Welter advised he
favors libraries with open plans where patrons can see into other areas. With the maker's
space as a by-product of the youth area, patrons can see youth partaking in different
activities other than reading or computers. He did not want to see it as a maker's space
and wanted it to be a unified learning space. Mr. Clark commented if the maker's space
is in the children's area, adults would not be able to use it because they cannot mix the
two age groups.
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Library Advisory Board
Boynton Beach, Florida September 6, 2017
The second floor has a stairway and foyer, but so far,the interior has not yet been marked
out. The third and fourth floors are for City Hall. Ms. Hoban asked about study rooms.
Mr. Clark responded he had discussed study rooms with the architect and even if they
had twice as many rooms, they would still be packed. He could see customer service
near the front door where people can get Library cards. There will probably be two new
self-check machines with a staff member showing patrons how to use the check out. Mr.
Welter liked the self-check-out as it frees staff to assist patrons to find items and address
other tasks. The Friends of the Library and the children's bookstore would remain on the
first floor. All adult collections will be on the second floor consisting of fiction, non-fiction,
audio/visual, DVD and archives. Ms. Hoban thought it would be great to have comfortable
seating, noting people are using Wi-Fi and running businesses from the Library. The first
floor has seating, but the second floor was similar to the seating model they already have.
Mr. Montague asked about the step back on the second floor of the building, as the Library
would lose square footage. Mr. Clark advised there would be multi-use areas based on
the square footage they would lose and it was a question to ask the City Manager. Chair
Hoban asked about heating and cooling and learned a chiller would be installed which
would save money.
Mr. Simon asked if they could correspond with the architect after the meeting. Mr. Clark
explained the members should contact him, and he will forward comments and ideas to
Mr. Groff. Mr. Clark advised they could recap the items at the next regular meeting.
Ill. Board Discussion on Library Construction
Mr. Simon suggested asking the architect about the budget he had to work around and
thought the list could help steer the creative process. He liked the idea of the furniture,
open spaces and relaxed atmosphere, similar to Barnes and Noble with a coffee shop
type feel or lounge with reading spaces. Ms. Hoban agreed with the seating and having
some type of recharging ability in the chair similar to chairs found at airports.
Mr. Welter favored an open plan that is airy and calm. He understood the need to
separate the adult and youth sections, but he endorsed a community center that had
families as the unit and the library having an open space that is adaptable and not
compartmentalized, not necessarily having quiet rooms, but having carved out spaces
and ample day light. Mr. Montague agreed. He liked a community room and sustainable
strategies.
Chair Hoban liked open space and suggested having a quiet area, perhaps with windows
for AmeriCorp and tutors. The teen AmeriCorp area is on the first floor and the adult
AmeriCorp would be on the second floor. Mr. Clark advised there are people who come
for the private/quiet study rooms and Chair Hoban requested more rooms than they have
now. She liked seating could be moved depending on the study group set up. She
explained FAU permits quiet talking on the first floor for groups to collaborate. She did
not know if public libraries need collaborative spaces. Chair Hoban and Mr. Welter
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Special Meeting Minutes
Library Advisory Board
Boynton Beach, Florida September 6, 2017
thought there was a need for it, but did not want heavy-handed quiet zones. He thought
there were ways architects define spaces. He would rather.see a community space that
did not have two distinct kids and adult zones. Patrons can be in their own zones, but
would not have to be separate. Ms. Tebo thought the areas needed to be separate due
to predators. Mr. Welter explained the open space could allow library staff to assess the
areas. With a community or family based area, they would not be strictly separate and a
large great room could be used.
Mr. Simon explained architecturally,there is a lot of use of retractable,sliding or accordion
walls that can create an open space with window panels so staff is aware of what is
occurring. Chair Hoban explained there are high tops. She also commented computer
stations take up a lot of space, and asked if there was a way to update that technology
so the computers are not all desktops. Mr. Clark explained the computers were already
discussed with the architect and thought in the future laptops could be checked out from
a rolling cart. Chair Hoban agreed, commenting FAU does so. The desks for the
computers are just desks students plug into and gather around, creating a collaborative
space. She noted FAU also allows food and beverages in the Library and patrons often
have lunch there, making the space more adaptable to the needs of the students. If the
Library offers a class, staff rolls the laptop cart to the area. The laptops can be set up, or
a running countertop along the wall could be used. The point is to create an adaptable
space.
Ms. Tebo thought there were better ways to use the space and expand the collections.
Revolving shelves was also suggested.
Mr. Montague wanted to see dividing and creating spaces with bookshelves, semi-circular
bookshelves with books on the inside and outside of them with seating around them.
Other dream items would be water walls, creative lighting, indoor plants, more colors and
textures and not being so beige.
Chair Hoban favored reclining chairs and stereo chairs to be able to listen to music
collections, similar to a first class airplane seat. Additionally, many items are wireless.
She favored large windows with some type of heat blocking property. Mr. Welter also
liked natural light and no fluorescent lights.
Chair Hoban thought it would be great to have wireless monitors and keyboards and have
a monitor on the wall and having better technology for meeting spaces and round tables.
Mr. Clark explained there is a new product by Steelcase, which is office furniture and they
have a table with a video screen that pops up that could be plugged into a computer.
Mr. Montague saw a photo of a library with a second floor with an opening in the floor with
a tight knit mesh in the children's area youth could walk and lay on and look down onto
the first floor. Display cases similar to the quilts was requested..
4
Special Meeting Minutes
Library Advisory Board
Boynton Beach, Florida September 6, 2017
Mr. Simon thought there should be a good balance between modern technology and
natural elements, whether it be from furniture, accessories, fixtures, doors or lights. He
thought newer textures of furniture and wood and stone could be used to combine natural
elements and modern furniture and technology.
Ms. Tebo suggested clear wayfinding signage. Chair Hoban suggested cool floors,
perhaps epoxy flooring for the youth areas. Mr. Montague wanted a unique element to
draw people to the Library. He agreed more color was needed.
Mr. Simon suggested colorful flooring for youth that could be a learning tool, perhaps a
painted floor or puzzle pieces as was stained/etched concrete for the youth area. It was
thought the architect would cover infrastructure for new technology. Mr. Clark thought
there were many wireless options for the future, suggested more computer programs
such as Ancestry or Publisher be available.
Mr. Montague liked listening rooms and suggested moving to vinyl records. Ms. Watts
pointed out they just got rid of vinyl and tapes. Libraries have had listening rooms and
a question was posed if the rooms could be large enough for someone to give a small
performance. Mr. Clark explained this could occur in space on the first floor of City Hail
as could an indoor performance area. At the Norton, the museum offer performances in
courtyards and they take advantage of all their spaces. Mr. Clark explained there was
discussion of having concerts after hours at City Hall and obtaining a wine and beer
license.
There will be a food element in the City Hall portion. The Library allows covered
beverages, but not food as there is mess to clean up.
(Mr. Welter left the meeting at 7:16 p.m.)
A suggestion was made to use chalkboard paint in study rooms. Mr. Montague explained
he would try to type up a master list to give to Mr. Clark for him to distribute and hoped
all would attend the meeting although the meeting would likely be cancelled due to
Hurricane Irma.
IV. Adjourn
Motion
There being no further business to discuss, Ms. Tebo moved to adjourn. Mr. Simon
seconded the motion that unanimously passed. The meeting was adjourned at 7:15 p.m.
Ca--therine Cherry 4
Minutes Specialist
5
INCUNIQUE MANAGEMENT SERVICES, Page lVf]
UNIQUE MANAGEMENT SERVICES, INC.
EXPLANATION OF SUMMARY PAGE
ACCOUNT STATUS REPORT
Left Column
Accounts Submitted:Totanumber of accounts submitted for collection.
Bankruptcies:Total number of accounts in bankruptcy.
Incorrect Addresses:Total number of accounts for which we do not have correct addresses yet. Skip tracing efforts
continue for quite some time so this number is very dynamic.
Patron Disputes/Suspends:Tot |numbarofmccountawhanocoUecUonefodohavebmenstoppedbecouoethupabnn
disputed the debt or the Library suspended collection efforts as a result of payment anongemento, mistakes, etc.
Accounts in Process:Total number of accounts being processed through our collection service. This number is arrived
at by subtracting Bankruptcies, Incorrect Addresses and Patron Disputes/Suspends from the total number of
Accounts Submitted.
#of Accounts Activated:Total number of accounts that have responded in some way to reduce their balance. They
could have returned matehm|, made a payment or a combination of both.
%of Accounts Activated: Percentage of processed accounts that have responded in some way
(#of Accounts Activated divided by Accounts in Process).This percentage is a good measure of response rate
because it measures the percentage of patrons that have actually responded due to the collection process.
Middle Column
Dollars Submitted:Total dollar amount due from all accounts submitted for collection.
Dollars in Bankruptcy:Total dollar amount due from all accounts in bankruptcy.
Dollars in Skips:Total dollar amount due for accounts with incorrect addresses.
Dollars in Dispute:Total dollar amount for all accounts that have been disputed..
Dollars in Process:Total dollar amount for all accounts being processed. This number is equal to the Dollars
Submitted minus Dollars in Bankruptcy, Dollars in Skips,and Dollars in Dispute, as well as the dollar amount due
for all suspended and closed accounts(not detailed on this report). Its purpose is to show the total dollar amount actually
being worked.
Total Activated:Total original amount due by all Accounts Activated. The difference between this number and the
sum of Dollars Received, Material Returned, and Dollars Waived is the remaining balance due by all Accounts
Activated.
% of Dollars Activated: Percentage of processed dollars that have been activated (Total Activated divided by Dollars
in Process).
Right Column
Dollars Received:Actual money recovered as reported by the Library.
Material Returned:Actual value of material retrned as valued and reported by the Library.
Dollars Waived:Actual dollars waived by the Library as reported by the Library.
ittps://web.unique-mgmt.com/help_files/summary.asp 0/7/2017
UNIQUE MANAGEMENT SERVICES,INC.
CREATED: 10/01/2017 11:28 PM WB ACCOUNT STATUS REPORT PAGE: 608
MS JEANNIE TAYLOR
BOYNTON BEACH CITY LIBRARY
208 S SEACREST BLVD
BOYNTON BEACH FL 33435
CREDITOR: 1581 -- BOYNTON BEACH CITY LIBRARY
DATES LISTED: 01/01/1900 TO 09/30/2017
ALL AMOUNTS LISTED
Accounts Submitted 2,138 Dollars Submitted 172,842.48 Dollars Received 19;320.11
Bankruptcies 0 Dollars in Bankruptcy 0.00 Material Returned 37,571.66
Incorrect Addresses 396 •Dollars in Skiptracing 24,527.09 Dollars Waived 10,033.11
Patron Disputes/Suspends : 1 Dollars in Dispute37.00
Accounts in Process 1,741 Dollars in Process 139,501.21
# of Accounts Activated 1,021 Total Activated , 84,185.21
l% of Accounts Activated- : ' 58.64% % of Dollars Activated 60.35%
f" „
BOYNTON BEACH CITY LIBRARY
MONTHLY REPORT
SEPTEMBER 2017
Administrative Services/Public Relations
Library Director attended Hurricane Planning, Read Together Palm Beach County committee, Special and
Regular Library Advisory Board, Schoolhouse Museum Board, webinar: MakerSpaces for Entrepreneurs and the
monthly meetings. Spent two days with Alex Cohn, the Library Architect.
Admin. Asst. attended the Ambassador meeting, Business After Hours networking and meetings with Alex
Cohn, Library Architect. Attended webinar: MakerSpaces.
Library is collecting notes written to soldiers.
Friends volunteered 287 hours during the month of September.
The Boynton Beach High School Adult ESOL program brought 25 students to tour the library and get library
cards.
Library hosted the following meetings/programs: Mental Health Initiative, Sister Cities, two Town Square, four
Toastmasters, two Library Board, Schoolhouse Museum and AmeriCorps.
Customer Services Statistics
Current Same Month Percentage
Month Previous Year Change
Customer Visits 18,752 22,619 -17%
Circulation* (total) 12,484 16,213 -23%
Adult 6,973 8,949 -22%
Young Adult 831 912 -9%,
Juvenile 3,585 5,232 -31%
Circ(from ILS System) 11,389 15,093 -25%
E-Books—Overdrive 672 565 +19%
(incl.w/total)
Freegal Downloads 348 471 -26%
Gale Legal Database 3 - -
Zinio Downloads 75 84 -11%
Audiovisual 3,652 5,150 -29%
(incl.w/Adult #)
Selfcheck 212 361 -41%
Onecard Cards 0 0 -
Current Users 14,021 10,733 +31%
New Users Created 275 374 -26%
*Includes ILS, eBooks, Freegal, Gale LegalForms and Zinio checkouts. All count as adult.
Sunshine and Onecard Cards: 131 issued in previous years, 21 this year = 152
Public Computer Usage Statistics
Adult Computer use = 2,338
Youth/Teen Computer use = 1,923
Wi-Fi Connections: 5,480
Virtual Zone = Users: 40 Hours: 82
Computer Usage total = 4,261 uses for the month of September
Number of days open = 21. Average Time = 64 minutes per session. One year ago = 5,183. 18% decrease in
computer usage.
Collection Management
Discarded Items = 798
Items Added to Collection = 677
Public Computer Training Classes
Class Attendees
1 — Computer Basics Canceled due to Hurricane Irma
1 — Microsoft Word Beginner 0
1 — Microsoft Excel Introduction 1
1 — iPads 3
Social Media
Esequels Logins 9
Facebook Followers 175
Facebook New 5
Followers
Facebook Page 158
engaged Users
Freegal Songs 1,566
Streamed
Learning Express 52
Sessions
Learning Express 29
Job Career Sessions
Transparent 8
Language Users
Transparent 67
Language Sessions
Twitter Followers 68
Twitter New 1
Followers
Twitter Impressions 1,083
Library Statistics/Databases Current Same Month Percentage
Month Previous Year Change
Freegal
Music Streaming 1,566 2,489 -37%
Patrons 29 24 +21%
ALLDATA (Car Repairs)
Articles 1 186 -99%
Boyntonlibrary.org
Sessions 3,835 5,384 -29%
Users 1,575 2,115 -26%
Page Views 10,290 16,322 -37%
Adult Services
Number of adult programs: 10
Attendance at adult programs: 219
Adult Outreach:
Programs: 0
Attendance: 0
Youth/Teen Services
Number of Teen programs: 3
Attendance at Teen programs: 70
Teen Outreach
Programs: 0
Attendance: 0
Number of Children's programs: 10
Attendance at Children's programs: 95
Children's Outreach
Programs: 0
Attendance: 0
Virtual Zone:
Attendance: 40
Hours: 82
Archives Activities
• Continued to work with our intern sorting the Boynton Beach Historical Society collection. We are
processing the collection. She has almost completed the project and only has to house the photographs
and albums.
• Spent time preparing for Hurricane Irene (moving part of the archives, storing items of value off-site,
covering all archives shelves with plastic).
• Prepared metadata for LSTA grant project. Completed from 1912 through 1928.
• Attended 2 webinars: one regarding partnering with the Digital Public Library of America and one
regarding reappraisal and deaccessioning archival materials.
AmeriCorps Report:
ADULTS
ESOL Classes: On hold until further notice.
HOMEWORK HELP:
August 14th-31st
# of students: 39
# of scheduled 30 min sessions: 53
# of those that showed up as scheduled: 22
# of walk-ins: 34
In the two weeks that I have been here so far, it has been about mainly getting to know the kids, ie: knowing
each of their names, and getting to know their strengths and weaknesses. The hardest challenge I have been
faced with is sticking to 30 minute intervals with the kids. This week was the first week I had a schedule, and I
have noticed that a lot of kids would sign up, but not even half would show up as scheduled, and then I would
get a gust of walk-ins. Most of the kids don't leave after a half hour, and I have struggled with keeping the
room to be just two at a time. It's hard to maintain the walk-ins since there is a many of them coming daily.
And most do not benefit from a group style learning environment, and need that one on one attention.
For example on August 30th, 15 kids were signed up for homework help, and only 6 of those showed up, but
not at the appropriate time and then I had 11 walk-ins.
This is the kind of dilemma I am dealing with, and I am trying to find the best way for the kids who signed up
to be able to have that one on one time they want. But it is very hard to do with 5 kids walking in at once.
I have come to know all the kids by name (yay!), and have documented in my excel spreadsheet what they
are struggling with in school. It seems like most of my students are having great difficulty with reading
comprehension, and some are having difficulty in reading and writing. This is why I feel that a group setting
won't be the most effective, since the majority is having difficulty with reading comprehension at different
levels and in different grades and need that one on one attention. It also seems that they are struggling with
math, because they do not understand what the question is asking them to do; which brings it back to reading
comprehension being a major problem with these kids.
I have also noticed that some of these kids are exhibiting signs of developmental and mental disabilities, such
as dyslexia, which further hinder them from understanding the material.
I hope by next month the scheduling problem I have mentioned above can be resolved, and I am sure that
once I am acclimated to this new environment, I will get better at serving these kids.
TEEN HOMEWORK HELP: Will resume in September.
Library life: Halloween, fall themes on tap Page 1 of 7
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Library life: Halloween5 fall
themes on tap
Sy O'Neill-Palm Beach Post Staff Writer
12:00 a.m. Wednesday, Oct.4,2017 Filed in Local News
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There are lots of autumn-and Halloween-themed events at the libraries in Palm Beach County throughout the
month of October.CONTRIBUTED BY SHUTTERSTOCK
With temperatures in the 80s and 90s,
the start of fall seems like just a date on
the calendar. No one is inspired to get
out the fuzzy sweaters, leather boots or
corduroys.
http://www.palmbeachpo st.com/news/local/library-life-hallowee... 10/4/2017
Library life: Halloween, fall themes on tap Page 2 of 7 '
But programs at area libraries this
month can help bring autumn alive,
even in South Florida. Most of these
activities require preregistration—so
check with your local branch.
Celebrate fall by making 3-D pumpkins out of patterned paper. The adult craft session
begins at 2 p.m. Oct. 17 at the Glades Road Branch library. Calling all ghosts and
ghouls: Bring your spooky ideas to the library at 6 p.m. Oct. 23 in preparation for the
Haunted House. Sixth-graders and older are invited to participate in this rehearsal.
Youngsters ages 8 to 12 can listen to some scary stories—or write their own—at a
Hallo-Tween Spooktacular beginning at 6 p.m. Oct. 25. Trick-or-treat tales, a craft and
costume parade for all ages takes place at 3 p.m. Oct. 28. Dare to be scared?The
library's Haunted House opens its doors to kids 5 and older at 6 p.m. Oct. 30.
It's a Halloween Hullabaloo at the Hagen Ranch Road Branch at 10:30 a.m. Oct. 27.
Little ones through age 5 can listen to a not-too-scary story, sing a spooky song and
parade through the library collecting treats.
;17
Did you know that Jupiter is one of the Top
10 Happiest Seaside Towns in the USA?
a1
Young readers in grades six to 12 can celebrate Frankenstein and look at his
numerous portrayals through cinema, books and folklore at a 2:30 p.m. Oct. 28
program at the West Boca Branch. Kids 3 and older can wear their costumes to a
Halloween-themed craft session at 3:30 p.m. Oct. 30. Join in a Preschool Monster
Mash for ages 3 and older at 11:30 a.m. Oct. 31, with stories, music and a craft.
Concoct some spooky or silly Halloween crafts at the West Boynton Branch in a craft
class for ages 4 to 7 at 3:30 p.m. Oct. 27. For those needing a last-minute costume,
there's a mask-making craft session for ages 4 and older at 3:30 p.m. Oct. 30.
Halloween Hullabaloo begins at 11 a.m. Oct. 31 with stories, songs, and a trick-or-
treat parade for ages 2 to 5.
It's Oktoberfest time, and the Boca Raton Public Library is celebrating the booming
craft beer industry in Florida with a lecture by author Mark DeNote and a craft beer
tasting. The fun begins at 6:30 p.m. Oct. 13 for those 21 and older. There is a
suggested donation of$5. The Brent Gregory Magical Halloween Show for elementary
school students and families begins at 3:30 p.m. Oct. 27. Free tickets are available a
half hour before the show. After the show, kids can join the costume parade and go
trick-or-treating.
http://www.palmbeachpost.com/news/local/library-life-hallowee... 10/4/2017
Library life: Halloween, fall themes on tap Page 3 of 7
Is the Boynton Beach City Library haunted? The Gold Coast Paranormal Society
will demonstrate equipment used in ghost hunting. The program is open to those in
grade six and older. 6 p.m. Oct. 26.
Other upcoming activities at area libraries include:
Glades Road Branch
20701 95th Ave. S., Boca Raton
561-482-4554
Musical interlude: Vocalist Alexandra Marie will perform melodies that pay tribute to
Latin women composers and singers. Adults. Preregister. 2 p.m. Saturday.
Turtle Day: Learn about turtles—and meet one—in this presentation by
Daggerwing Nature Center.Ages 5 to 10. Preregister. 3:30 p.m. Tuesday.
Hagen Ranch Road Branch
14350 Hagen Ranch Road, Delray Beach
561-894-7500
Keep life simple: Organizer Jacqueline Sinatra presents tips and techniques for
organizing and decluttering. Adults. Preregister. 2 p.m. Wednesday.
Story salsa: Weaving together a rich tapestry of bilingual stories, Liz Mangual will
delight listeners of all ages with her signature style of interactive storytelling. All ages.
Preregister. 3:30 a.m. Oct. 13.
West Boca Branch
18685 State Road 7, Boca Raton
561-470-1600
Holiday recipes: Join in a staff-led cookbook discussion. A selection of holiday
cookbooks are available at the research services desk. Adults. 2 p.m. Tuesday.
Catch the sun: Paint a sun-catcher in this craft session. Ages 4 and older.
Preregister. 3:30 p.m. Tuesday.
West Boynton Beach Branch
9451 Jog Road, Boynton Beach
561-734-5556
The game's afoot: Join facilitator Dick Smolen and other Sherlock Holmes fans for
http://www.palmbeachpost.com/news/local/library-life-hallowee... 10/4/2017
Library life: Halloween, fall themes on tap Page 4 of 7
films and discussions of the renowned literary detective. 7 p.m. Tuesday.
Afternoon theater: Script-in-Hand Productions, a cast of experienced actors from
Delray Beach, presents three warmhearted, humorous short plays centered around
relationships, memory and the lack thereof. Adults. Preregister. 2 p.m. Oct. 12.
Boca Raton Library
400 NW Second Ave., Boca Raton
561-393-7852
Foreign film: View "The Headless Woman."Adults. Preregister. 6:30 p.m. Tuesday.
Skype with author: Teens are invited to meet Derrick Barnes, author of the novel
"We Could Be Brothers" and the popular series"Ruby and the Booker Boys." He will
give a 30-minute interview about his books, his writing career and his experiences
raising four teenage sons. Ages 13-17. Preregister. 6 p.m. Wednesday.
Spanish River Library
1501 NW Spanish River Blvd., Boca Raton
561-393-7852
Teen tales: Celebrate Teen Read Week in the spirit of this year's theme: Unleash
Your Story. Play a round-robin writing game and answer trivia about public speech to
win prizes. Snacks provided. Ages 13 to 17. Preregister. 6 p.m. Tuesday. (Part 2 of
this session is at 6 p.m. Oct. 12)
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