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R18-011
RESOLUTION NO. R18 -011 10 11 12 13 14 15 16 17 18 A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING THE PIGGY -BACK OF A CITY OF TALLAHASSEE CONTRACT NO. 3806 FOR THE PURCHASE OF UNIFORMS FOR POLICE PERSONNEL WITH THE SAME TERMS, CONDITIONS, SPECIFICATIONS AND PRICING WITH AN ESTIMATED ANNUAL EXPENDITURE OF $95,000; AUTHORIZING THE CITY MANAGER TO SIGN A CONTRACT WITH GALL, LLC.; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, City staff has confirmed that the procurement process of the City of Tallahassee meets or exceeds that of the City of Boynton Beach's requirements; and WHEREAS, upon recommendation of staff, it is the City's desire to piggy -back a City of Tallahassee Contract No. 3806 for the purchase of Uniforms for Police personnel for an estimated annual expenditure of $95,000 with the same terms, conditions, specifications. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 21 22 THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption. Section 2. The City Commission of the City of Boynton Beach, Florida, hereby 27 28 approves the piggy -back of a City of Tallahassee Contract No. 3806 for the purchase of Uniforms for Police personnel with the same terms, conditions, specifications and pricing with an estimated annual expenditure of $95,000. Section 3. The City Manager is hereby authorized to sign a contract with Gall, 2911 LLC., a copy of which is attached hereto as Exhibit "A ". C:\ Users\ Stanzionet \Appdata\Local\Microsoft \Windows \Temporary Internet Files\Content.IE5\VAGZE6P0\Piggy- Back_(Gall_For_Pol ice_Uniforms)_- _Reso. Doc 301 311 32 33 34 35 36 37 38 39 40 41. 42 l i 43' 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 Section 4. That this Resolution shall become effective immediately. PASSED AND ADOPTED this 16 day of January, 2018. CITY OF BOYNTON BEACH, FLORIDA YES NO Mayor — Steven B. Grant Vice Mayor — Justin Katz Commissioner — Mack McCray L' Commissioner — Christina L. Romelus v Commissioner — Joe Casello ✓ VOTE 5� ATTEST: Judi A. Pyle, CMC City lerk (Corporate Seal) C:\ Users\ Stanzionet \Appdata\Local\Microsoft \Windows \Temporary Internet Files\Content.IE5\VAGZE6P0\Piggy- Back_(Gall_For_Police_Uniforms)_-_Reso. Doc CONTRACT FOR UNIFORMS FOR POLICE PERSONNEL This Contract is made as of this '• 'A. day of V e -D 2018 by and between GALLS, LLC., a foreign limited liability company authorized to do business in the State of Florida, with offices at 1340 Russell Cave Road, Lexington, KY 40505 ( "GALLS "), and THE CITY OF BOYNTON BEACH, a Florida municipal corporation, with an address at 100 East Boynton Beach Boulevard, Boynton Beach, FL 33435 (the "City "). RECITALS WHEREAS, new and replacement uniforms are required for the City's Police Department personnel; and WHEREAS, the City is utilizing the City of Tallahassee Contract #3806 with GALLS to provide uniforms for police in the estimated annual expenditure of $95,000; and NOW THEREFORE, in consideration of the mutual covenants contained herein, and for other valuable consideration received, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: AGREEMENT Section 1. The foregoing recitals are true and correct and are hereby incorporated in this Contract. Section 2. The City and GALLS agree that GALLS shall provide uniforms for police in the estimated annual expenditure of $95,000 based on the City of Tallahassee Contract No. 3806, a copy of which is attached hereto as Exhibit "A ", except as hereinafter provided: A. All references to City of Tallahassee shall be deemed as references to the City of Boynton Beach. B. All Notices to the City shall be sent to: City: Lori LaVerriere, City Manager City of Boynton Beach 100 East Boynton Beach Boulevard Boynton Beach, Florida 33435 Telephone: (561) 742 -6010 / Facsimile: (561) 742 -6090 Copy : James A. Cherof, City Attorney Goren, Cherof, Doody & Ezrol, PA. 3099 East Commercial Boulevard, Suite 200 Fort Lauderdale, FL 33308 Telephone: (954) 771 -4500 Facsimile: (954) 771 -4923 Page 1 C:\ Users\ StanzioneTtAppData \Local\Microsoft\Windows \Temporary Internet Files\ Content .lE5\SATNOEVN\Piggyback_ - _Galls - _(Pol ice_Uniforms).doc C. The venue of any action taken to enforce this Contract shall be in Palm Beach County, Florida and this Contract shall be interpreted under the laws of the State of Florida. Section 3. In the event that the City of Tallahassee Contract is amended, or terminated, GALLS shall notify the City within ten (10) days. In the event the City of Tallahassee Contract is amended or terminated prior to its expiration, this Contract shall remain in full force and effect, and not be deemed amended or terminated, until specifically amended or terminated by the parties hereto. Section 4. GALLS agrees that in the event it enters into a Contract for the same (or substantially similar) scope of services with another local government in Florida which contains a term or condition, including fees, charges or costs, which the City determines to be more favorable than the terms in this Contract, the parties shall enter into an Addendum to provide those terms to the City. Section 5. The insurance required shall require that the Certificate of Insurance name the City of Boynton Beach as an additional insured. Section 6. In all other aspects, the terms and conditions of the City of Tallahassee, Contract No. 3806 are hereby ratified and shall remain in full force and effect under this Contract, as provided by their terms. Page 2 C:\ Usersl Stanzione T\AppData\Local\Microsoft \Windows \Temporary Internet Files\ Content. IE5\sATNOEVN\Piggyback_- _Galls_- _(Police_Un iforms).doc IN WITNESS OF THE FOREGOING, the parties have set their hands and seals the day and year first written above. ATTEST: Judi A. Pyle, CMC, City Clerk APPROVED AS TO FORM: .�..g%. • P IM P t 1 WITNESSES: CITY OF BOYNTON BEACH, FLORIDA GALLS, LLC. BY: _ Print N e: Michael Wessner Title: CEO ATTEST: L CORPORATESECRETARY Page 3 C:\ Users \StanzioneT\AppData \Local \Microsoft \Windows \Temporary Internet Files \Content.IE5 \SATNOEVN \Piggyback_- _Galis_- _(Pol ice_Unif'orms).doc ...................... CITY OF BOYNTON BEACH, FLORIDA GALLS, LLC. BY: _ Print N e: Michael Wessner Title: CEO ATTEST: L CORPORATESECRETARY Page 3 C:\ Users \StanzioneT\AppData \Local \Microsoft \Windows \Temporary Internet Files \Content.IE5 \SATNOEVN \Piggyback_- _Galis_- _(Pol ice_Unif'orms).doc EXHIBIT A AGREEMENT BETWEEN CITY OF TALLAHASSEE AND GALLS Page 4 C:\ Users\ Stanzione7 lAppData \Local\Microsoft \Windows \Temporary Internet Files\ Content. lE5 \SATNOEVN\Piggyback_- _Galls_- _(Pol ice_Uniforms). doc EXECUTION COPY BILL OF SALE AND ASSIGNMENT August 30, 2016 Azar's Uniforms, Inc., an Alabama corporation (the " Seller "), for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, does hereby sell, assign, transfer and convey to Galls, LLC, a Delaware limited liability company (the ` Buffer "), and the Buyer hereby assumes and accepts from the Seller, all of the Seller's right, title and interest in and to all of the Acquired Assets, as defined in that certain Asset Purchase Agreement, dated as of August 30, 2016, by and among the Seller, the Buyer, C. Mark Azar and Zack N. Azar, III (the " Agreement '). Capitalized terms used herein that are not otherwise defined shall have the meanings ascribed thereto in the Agreement. TO HAVE AND TO HOLD all and singular the Acquired Assets to the Buyer, its successors and assigns, to their own use and to have and to hold forever. The Seller, for itself and its successors and assigns, does hereby authorize the Buyer, its successors and assigns, in the name of the Seller and as the Seller's attorney, to do any and all things necessary or advisable to reduce the Acquired Assets to the Buyer's possession. The Seller, for itself and its respective successors and assigns, does hereby covenant with the Buyer to execute, acknowledge, deliver and perform, or to authorize the Buyer, as the agent and attorney of the Seller, to execute, acknowledge, deliver or perform, any and all further instruments and acts which may be reasonably required to transfer and assign to the Buyer the Acquired Assets transferred or intended to be transferred hereby or to accomplish the intent and purpose hereof. Notwithstanding any other provisions herein to the contrary, nothing contained herein shall in any way supersede, modify, replace, amend, change, rescind, waive, exceed, expand, enlarge or in any way affect the provisions of the Agreement. This Bill of Sale and Assignment is intended only to effect the sale and transfer of the Acquired Assets pursuant to the Agreement and shall be governed entirely in accordance with the terms and conditions of the Agreement. The agreements, obligations, assumptions and covenants of the Buyer under the Agreement are not merged hereunto and shall, to the extent provided in the Agreement, survive the execution and delivery herewith, and the performance of the consummation of all transactions provided for in the Agreement. This instrument is binding upon, and shall inure to the benefit of the Seller and the Buyer and their respective successors and assigns. This Bill of Sale and Assignment may be executed by the parties hereto in separate counterparts, each of which when so executed and delivered shall be an original, but all such counterparts shall together constitute one and the same instrument. Each counterpart may consist of a number of copies hereof each signed by less than all, but together signed by all of the parties hereto. [Signature Pages Follow] Doc #: US 1:107469750 IN WITNESS WHEREOF, the Seller and the Buyer have executed this Bill of Sale and Assignment as of the date first written above. SELLER: AZAR'S �NI R , I C. B i, Name: C. Mark Azar Title: [Signature Page to Bill of Sale and Assignment] BUYER: GALLS, LLC B Name: R. Michael Andrews, Jr. Title: Chief Financial Officer, Secretary and Treasurer [Signature Page to Bill of Sale and Assignment] r CITY OF ALLAHASSEE An All- Aniel City October 25, 2016 Vendor: Azar's Uniforms, Inc. 3710 NW Passage Tallahassee, FL 32303 -7803 Contract documents have now been executed by all parties and we are enclosing an original copy for your files. Project: Police Uniforms and Emblems IFB No. 0103- 16 -KM -BC Contract No. 3806 If you have any questions, please contact Susan Myers of our office at (850- 891 - 8799). CITY HALL 300 South Adams Street Tallahassee. FL 32 301 -1 7 31 850.891 -0000 TDD. 711 • Talgoe.com ANDREW D. GILLCM SCOTT MADDOX NANCY MILLER Mayor I Commissioner I Commissioner CURTIS RICHARDSON Commissioner GIL D. ZIFFLR Commissioner RICARDO FERNANDEZ LEWIS E. SHELLEY JAMES O. COOKE, IV City Manager City Attorney I City lYeasurer -Clerk 1. BERT FLETCHER City Auditor CONTRACT Between the City of Tallahassee ( "City) and Azar's Uniforms, Inc. ( "Contractor ") CONTRACT NO. 3806 SUBJECT OF CONTRACT Police Uniforms & Emblems CONTRACT AMOUNT ❑ Exact Amount. $ ❑ Not To Exceed (NTE) $ ❑ Estimate Only (EST): LINE ITEMS AWARDED ALL L] Exact Amount: S (Subject to allowed adjustments as specified elsewhere in the contract.) CONTRACT TERM: The performance period ( "Term ") of the resultant contract will be as follows (a) Basic Term: Three Years, effective October 15. 2016 through October 14, 2019. Per mitted, but Not Exercised Extension Peri od(s): Two (2) additional One Year Extensions CONTACT PERSONNEL Contract Administrator: Keith Milton Telephone Number: (850) 891 -8289 Fax Number: (850) 891 -0967, 8796. or 8788 Email: keith.milton @talgov.com Technical Representative: Randy Barr Telephone Number: (850) 891- 4236 Fax: (850)891-4242 Email: randy.barr @talgov.com FOR CITY OF TALLAHASSEE INTERNAL USE ONLY Type of Contract (Check One) ® Firm Fixed Price ❑ Fixed Price w /Economic Price Adjustment Type of Quantity Delivery (Check One) ❑ Definite Quantity ❑ Indefinite Quantity Requirements Approval Level: Type of Contract Award (Check One) Z Single Award ❑ Split Award ❑ Multiple Award Approval Date: IFB No 0103- 16 -KM -BC Page 1 of 48 TABLE OF CONTENTS This contract incorporates the following documents and sections in full text, unless stated elsewhere in the contract as incorporated by reference. Any inconsistency in the contract shall be resolved by giving receaence in me T01iowing oraer INCLUDED DESCRIPTION Contract Cover (Pages 1 and 2 Contract Between the City and Contractor Section 1 Price Schedule Section 2 Re presentation s /Certifications Section 3 Statement of Work/Specifications Section 4 Contract Management Section 5 Miscellaneous Contract Clauses Section 6 Attachments to Contract CERTIFICATION OF CONTRACTOR In response to the solicitation, I, the undersigned representative of the named contractor, hereby certify and represent as follows -- 1. That I have read and examined the solicitation in full and all attachments thereto, and that I have satisfied myself with respect to any questions I have regarding the solicitation: and 2. That I am duly authorized by the named contractor to execute the bid and associated contract intending to bind the contractor to the City as stated in those cocuments; and 3. That, if awarded the subject contract, the contractor will satisfactorily perform all worm under that contract in strict accordance with its terms and conditions. CONTRACT EXECUTION IN WITNESS WHEREOF, the parties hereto duly authorized representatives, effective a ( "Term ") set forth on page 1 of this contract. City of Tallahassee i (BY) (Signature) Andre Libroth Manager for Procurement Services Attest (City Repre (By)-V I (Signature) { have caused this contract to be executed by their of the commencement of the performance period Contractor (BY ignature) Mi Clark, Store Manager, 8/17/2016 (Print/Type Name, Title and Date) James O. Cooke, IV City Treasurer -Clerk Execution Date IFB No. 0103- 16 -KM -BC Approved As To Form: it Attorne Cl (BY) ` (Sig re) PP,M(* F. H1xtey. Senior Assistant City Aftom (Print(Type Name, Title and Date) Page 2 of 48 SECTION 1 - PRICE SCHEDULE (This page must be submitted with bid and shall become an integral part of the resultant contract.) Bidder Name: Azar's Uniforms, Inc. THE CONTRACTOR AGREES -- To furnish the below listed items of supplies and/or services, awarded in whole or in part by the City, at the price set for each item offered by the Contractor, in accordance with the terms and conditions of the contract. PRICE RELATED FACTORS 1. The price set for each item is a "firm- fixed" price, and inclusive of all labor, supervision, materials supplies, equipment, tools, transportation, handling, assessments, fees and taxes, etc, unless any of these factors are listed below as a separate line item. 2 Delivery shall be "F.O.B. Destination ". Unless freight /handling fees are listed below as a separate line item, the price set for each item shall include all freight/handling fees, and 3. The Contractor is not exempt from the Florida Sales Tax on materials or services. CERTIFICATION OF INDEPENDENT PRICE DETERMINATION The bidder certifies that — (1) The prices set forth in the price schedule have been arrived at independently, without, for the purpose of restricting competition, any consultation, communication, or agreement with any other bidder or competitor. (2) The prices set forth in the price schedule will not be knowingly disclosed by the bidder, directly or indirectly, to any other bidder or competitor before bid opening (3) No attempts have been made by the bidder to induce any other conce to submit or not to submit a bid for the purpose of restricting competition. (4) Bidders must submit bids based on the bidding requirements /specifications in this IFB. Unless specifically requested in this solicitation, alternate or optional bids will not be considered for award and may render the entire submitted bid as non - responsive. CONTRACTOR PRICES IFB No 0103- 16 -KM -BC Page 3 of 48 Item Description Est YR 1 YR 2 YR 3 NO. Annual Unit UNIT UNIT UNIT Items Total Years 1 -3 (No Substitutions) Qty PRICE PRICE PRICE LOT SHIRT – Male & Female Long Sleeve Police uniform supershirt Dark Navy 011 1 (Blauer 8670 w/ TPD Shoulder patch & chevron on both sleeves and longevity 550 EA $51.00 $52.58 $54.26 $157.84 emblems on sleeve where applicable. "SHIRT – Male & Female Short Sleeve 2 Supershirt Dark Navy 011 (Blauer 8675 w/ TPD Shoulder patch & chevron on 675 EA $47.00 $48.45 550.00 $145.45 both sleeves where applicable i IFB No 0103- 16 -KM -BC Page 3 of 48 Lot 3 Trousers Male & Female Police 6 Pocket 3 Uniform trousers Dark Navy 011 Blauer 492 EA $51.75 $53.35 $55.05 $160.15 8 8657) 250 EA S" 17.50 $121.13 $125.00 $363.63 chevron on both sleeves where Trousers Male & Female Police 4 Pocket applicable 4 Uniform trousers Dark Navy 011 Blauer 380 EA $40.25 $41.49 $42.82 $124.56 $92.07 8650) S327 with TPD shoulder patch, badge 145 EA 594.50 $97.42 $100.53 $292.45 patch & chevron on both sleeves where 5 CAPS, Uniform, Midway Dress Cap #504) 85 EA $43.00 544.33 $45.74 $133.07 6 REVERSIBLE RAINCOAT Black/Hl VIS 175 EA $161.75 $166.75 $172-07 $500.57 $110.64 Yellow 733 Blauer 1_ 2006 compliant Spiewak S912 Lot 2 chevron on both sleeves where 7 BREECHES - Custom Motorcycle 25 EA $215.50 $222.T16$229,26 $666.92 Breeches ARGO #CMT /NV U /P) Lot 3 Lot 4 JACKETS - Waterproof systems shell jacket navy 011 Spiewak S3616 with 8 TPD shoulder patch, badge patch & 250 EA S" 17.50 $121.13 $125.00 $363.63 chevron on both sleeves where applicable 12 Public safety Fleece Navy 011 Spiewak 125 EA 529.75 $30.67 $31.65 $92.07 9 S327 with TPD shoulder patch, badge 145 EA 594.50 $97.42 $100.53 $292.45 patch & chevron on both sleeves where applicable 10 VEST - Public safety vest ANSI /SEA 207- 175 EA $35.75 $36.86 $38.03 $110.64 2006 compliant Spiewak S912 Lot 4 IFB No. 0103- 16 -KM -BC Page 4 of 48 BATTLE DRESS UNIFORM (BDU) Tactical Shirts and with Name Tags 11 CAMMO, #8415) with TPD shoulder 125 EA $32.75 $33.76 $34.84 $101.35 patch, badge patch & chevron on both sleeves where applicable 12 BATTLE DRESS UNIFORM (BDU) 125 EA 529.75 $30.67 $31.65 $92.07 Tactical Trouser CAMMO #8415) SKIRT - Long Sleeve Battle Dress Shirts with sewn on Name Tag and Unit ID (K- 13 9), Brigade Quartermaster #CCS25 -04) 30 EA $35.75 $36.86 $38.03 $110.64 with TPD shoulder patch, badge patch & chevron on both sleeves where applicable IFB No. 0103- 16 -KM -BC Page 4 of 48 IFB No, 0103- 16 -KM -BC Page 5 of 48 SHIRT - Short Sleeve Battle Dress Shirts with sewn on Name Tag and Unit ID (K- 14 9), Brigade Quartermaster #CCS9 -04) 30 EA $32.75 $33.76 $34.84 $101.35 with TPD shoulder patch, badge patch 8 chevron on both sleeves where applicable Lot 5 BIKE JACKETS Mocean Jacket 6070 with TPD shoulder patch, police badge 15 & chevron on both sleeves where 5 EA 5145.25 $149.74 $154.52 5449.51 applicable. Sewn on badge I BIKE SHORT SLEEVE Shirt TACLITE PRO 71975 and 71175T with TPD 16 shoulder patch, police badge & chevron 15 EA 553.50 $55.15 $56.91 $165.56 on both sleeves where applicable. Sewn on Badge and Name Tag 17 Bike Cycling Shorts - TACLITE 73287 30 EA $41.50 $42.78 $44.15 $128.43 and 73B27L 18 Bike Taclite Pro 11 inch Shorts 73308 10 EA $41.50 $42.78 $44.15 $128.43 19 Bike Taclite Pro Pant 72473 and 72473L 10 EA 543.50 $44.85 546.28 $134.63 Lot 6 Police Officer Shoulder Embroidered 20 Patch as per specifications (Black & per EA $1.33 S1.37 $1.41 $4.11 Blue) 21 Civilian Unit Shoulder Emblem as per specifications per EA $2,24 52.31 $2.38 $6.93 22 Chevrons as per specifications per EA $1.30 $1.34 $1.38 54.02 23 Longevity Emblems, As Per Specifications per EA $1.28 $1.32 $1.36 $3.96 24 Blackington J2 -S Name Tags per EA 514.00 S14.43 $14.89 $43.32 25 Serving Since Pins Blackington B1693) per EA $10.25 S10.57 $10.90 $31.72 26 Special Unit Patches per EA $2.68 $2.76 $2.85 $8.29 27 Cadet Cloth Badge per EA S' .37 $1.41 $1.46 $4.24 28 TPD Cloth Badge per EA IS ' .44 S1.48 $1.53 $4.45 Lot 7 Command Staff Dress Coats Flying 29 Cross by Fechheimer 34891 with TPD 3 EA $298.50 5307.73 S317.55 $923.78 Shoulder Patches and emblems IFB No, 0103- 16 -KM -BC Page 5 of 48 Intl NO 0103- 16 -KM -BC Page 6 of 48 Command Staff Long Sleeve White Shirt 30 Flying Cross by Fechheimer 33W7800Z 3 EA $47.25 $4$.71 $50.27 $146.23 with TPD Shoulder Patches & longevity emblems 31 Command Staff Dress Men Trousers 3 EA $86.50 $89.18 $92.02 $267.70 Flying Cross by Fechheimer 34291 Command Staff Long Sleeve Navy Shirt 32 Flying Cross by Fechheimer 34W7886Z 12 EA $50.25 $51.80 $53.46 $155.51 with TPD Shoulder Patches and longevity stripes Command Staff Short Sleeve Navy Shirt 33 Flying Cross by Fechheimer 87R7886Z 20 EA $34.75 $35.82 $36.97 $107.54 with TPD Shoulder Patches 34 Command Staff Men Navy Trousers 21 S37.75 $38.92 $40.16 $116.83 Flying Cross by Fechheimer 3900 Command Staff Dress Women's Ladies 35 Trousers Flying Cross by Fechheimer 3 EA $86.50 $89.18 $92.02 $267.70 35291 Command Staff Dress Women's White 36 Long Sleeve Flying Cross by Fechheimer 126R7800Z with TPD 1 EA $46.75 $48.20 $49.73 $144.68 Patches and longevity emblems Command Staff Women's Long Sleeve 37 Navy Shirt, Flying Cross by Fechheimer 127R7886Z with TPD Shoulder Patches 3 EA $39.25 $40.46 $41.76 $121.47 and longevity emblems Command Staff Women's Short Sleeve 38 Navy Short, Flying Cross by Fechheimer 5 EA $34.75 $35.82 $36.97 $107.54 177R7886Z with TPD Shoulder Patches Command Staff Women's Uniform 39 Trousers Navy Flying Cross by 5 EA $37.75 $38.92 $40.16 $116.83 Fechheimer 3933 Honor Guard Men Coat Flying Cross by 40 Fechheimer 38800. with TPD Shoulder 3 EA 5219.50 $226.29 $233.51 $679.30 Patches Honor Guard Long Sleeve Shirt Flying 41 Cross by Fechheimer UD12021 with TPD 3 EA 535.00 $36.08 S37.23 $108.31 Shoulder Patches Intl NO 0103- 16 -KM -BC Page 6 of 48 42 Honor Guard Colonial Dress Blue 3 EA $101.75 $104.90 $108.24 $314.89 Trousers, Item # RC- AR/M3PB /NB -54B Crossing Guard Women Long Sleeve 43 Flying Cross by Fechheimer 126R7845 30 EA $46.75 $48.20 $49.73 $144.68 with TPD Shoulder Patches Crossing Guard Women Short Sleeve 44 Flying Cross by Fechheimer 176R7845 45 EA $41.25 $42.53 $43.88 $127.66 with TPD Shoulder Patches 45 Crossing Guard Men Long Sleeve Flying Cross by Fechheimer 35W7845 with TPD 75 EA $46.75 $48.20 $49.73 $144.68 Shoulder Patches Crossing Guard Men Short Sleeve Flying 46 Cross by Fechheimer 85R7845Z with 100 EA 542.25 $43.56 $44.95 $130.76 TPD Shoulder Patches ANNUAL TOTALS 12,684.69 12,767 70 12,856.02 Enter Below GRAND TOTAL AMOUNT OF ALL ITEMS OFFERED (YEARS 1 - 3) $ 8,308.41 Annual optional year(s) escalation rate: Indicate annual escalation rate in percent to 3 ' 0 the tenth place (Example: 1.5 %). Rate increase will be used throughout items for % each option year taken. NOTE: " Pricing shall include the cost of stitching City patch attachments with placement location as directed by TPD. " After receipt of order. (OPTIONAL) Percentage ( Discount Off Catalon Prices For miscellaneous Uniform items not listed above provide percentage discount from current Price List for each Brand Name Catalog. Attach separate sheet if needed A. %Discount Off Ms HVFOR©RANDSwEc,\RN1 Brand Name Catalog Discount 20 B. I % Discount Off Brand Name Catalog Discount ADDITIONAL COMMENTS /REQUIREMENTS AWARD WILL BE BASED ON ITEMS GROUPED AS FOLLOWS; Lot 1: Blauer Uniforms Line items # 1 — 6; Lot 2: Motorcycle Uniform Line items 4 7; Lot 3: Spiewak Jackets Line items # 8 -10; Lot 4: Battle Dress Uniforms Line items # 11 - 14, Lot 5: Bike Uniforms Line items # 15 - 19, Lot 6: Patches /Pins Line items # 20 - 28; Lot 7: Fechheimer Uniforms Line items # 29 - 46, ARO: AFTER RECEIPT OF ORDER MAY BE USED AS AN AWARD FACTOR CITY OF TALLAHASSEE PURCHASING CREDIT CARD (P -CARD) BIDDER CHECK ONE IV): WILL ACCEPT ; WILL NOT ACCEPT NOTE ABOVE UNIT PRICES MUSK INCLUDE ANY P -CARD TRANSACTION PROCESSING FEE. IFB No. 0103- 16 -KM -BC Page 7 of 48 SECTION 2 - REPRESENTATIONS /CERTIFICATIONS (This page must be submitted with bid and shall become an integral part of the resultant contract.) Bidder Name: Azar'S Uniforms, Inc. 2.1 MINIMUM BID ACCEPTANCE PERIOD a. "Acceptance Period ", as used in this solicitation, means the number of calendar days following the date on which bids are opened during which a bidde may not withdraw its bid, without consent of the City, and during which such bid is subject to acceptance by the City. b. This provision supersedes any anguage pertaining to the acceptance period that may appear elsewhere in this solicitation. c. The City requires a minimum Acceptance Period of ninety (90) calendar days. In the space provided below, the bidder may specify a LONGER acceptance period than the City's minimum requirement. d. A bid allowing less than the City's minimum acceptance period will be rejected. e. The bidder agrees to execute all that it has undertaken to do, in compliance with its bid, if that bid is accepted in writing within- - (1) The acceptance period stated in paragraph c of above: or (2) Any longer acceptance period stated in paragraph d above. BIDDER OFFERS A LONGER ACCEPTANCE PERIOD: CALENDAR DAYS. 2.2 DISCOUNT FOR PROMPT PAYMENT Reference: Solicitation provision entitled, "DISCOUNT FOR PROMPT PAYMENT ". As an alternative to offering a prompt payment discount in conjunction with the bid, prompt payment discounts may be included on individual invoices submitted against the resultant contract. BIDDER'S OFFER: PERCENT ( %) CALENDAR DAYS 2.3 ACKNOWLEDGMENT OF ADDENDA TO THE SOLICITATION Referer.ce: Solicitation provision entitled, "ISSUANCE OF ADDENDA ". NUMBER DATED NUMBER DATED Addendum No. 1 811112016 (City) (State) (Zip Code +4) TELEPHONE NO: VOICE: 1 402 -1133 EXTENSION: (Toll -Free Preferred) OTHER. (_ J ; FAX: (850) 514 -8005 2.4 TAXPAYER IDENTIFICATION Bidder - rust submit a completed Federal Form W -9 and submit it with this Section 2. The form may be downloaded from the Internal Revenue web site at www.irs. . 2.5 OFFICIAL COMPANY INFORMATION AS REGISTERED fTvpe /Print COMPANY NAME: AZar's Uniforms Inc. MAIL ADDRESS' 3710 NW Passage Tallahassee FL 32303 -7803 (City) (State) (Zip Code +4) TELEPHONE NO: VOICE: 1 402 -1133 EXTENSION: (Toll -Free Preferred) OTHER. (_ J ; FAX: (850) 514 -8005 EMAIL ADDRESS: C; misty raZarSUniformS.COm WEBSITE URL. www.azarsuniforms.com IFS No. 0103- 16 -KM -SC Page 8 of 48 SECTION 2 - REPRESENTATIONS /CERTIFICATION (This page must be submitted with bic and shall become an integral part of the resultant cont• act.) 2.6 PHYSICAL ADDRESS OF COMPANY (IF MAILING ADDRESS IS A POST OFFICE BOX) COMPANY NAME: Azar's Uniforms PHYSICAL 3710 NW Passage ADDRESS: Ta FL 32303 -7803 (City) (State) (Zip Code +4) 2.7 COMPANY CONTACT FOR CONTRACT MANAGEMENT (Type /Print) PERSON NAME: Misty Clark TELEPHONE NO: VOICE: ( 850) -1 133 , EXTENSION: 301 (Toll -Free Preferred) OTHER: ( ) ; FAX: ( 850) 514 -8005 EMAIL ADDRESS: misty @azarsuniforms.COm 28 PAYMENT REMITTANCE ADDRESS (Type /Print) (if same as 2.5 enter "Same as 2 5"' NAME: Same as 2.5 MAIL ADDRESS: 2.10 WHERE TO SEND PURCHASE ORDER (if same as 2 5 enter "Same as 2.5'1 COMPANY NAME- Same as 2.5 MAIL ADDRESS- (City) (State) (Zip Code +4) IFB No. 0102- 16 -KM -BC Paae 9 of 48 (City) (State) (Zip Code +4) TELEPHONE NO: VOICE: (_ ) EXTENSION: (Toll -Free Preferred) OTHER: FAX: (� EMAIL ADDRESS: 2.9 CONTACT FOR INVOICE INQUIRIES NAME: Misty Clark TELEPHONE NO: VOICE: ( 850)402 -1133 EXTENSION: 301 (Toll -Free Preferred) OTHER: L___) ; FAX: ( 850) 514 -8005 EMAIL ADDRESS: misty CgazarSUniformS.COm 2.10 WHERE TO SEND PURCHASE ORDER (if same as 2 5 enter "Same as 2.5'1 COMPANY NAME- Same as 2.5 MAIL ADDRESS- (City) (State) (Zip Code +4) IFB No. 0102- 16 -KM -BC Paae 9 of 48 SECTION 3 — STATEMENT OF WORK /SPECIFICATIONS 3.1 SCOPE The City of Tallahassee Police Department (TPD) is soliciting bids from qualified vendors to provide first quality, new uniforms and accessories per item description and specific Brand Name(s) — NO SUBSTITUTIONS ALLOWED, as indicated in contractors price page, Section 1, on an "as needed" basis for a three (3) year period with an option to renew for up to two (2) additional, one (1) year optional renewals. The estimated quantity is given only as a guideline for bid preparation and shall not guarantee the quantity that will actually be purchased. All items, details of construction or features not specifically mentioned herein which are regularly furnished on listed clothing items and accessories shall be furnished at no additional cost. 3.2. GENERAL REQUIREMENTS 3.2.1 Delivery shall be F.O.B. Destination, Freight Included to Police Headquarters located at 234 7 t " Avenue, Tallahassee. FL 32301. The successful bidders shall ensure a proper fit for all employees. Upon request by the City, the successful bidders shall measure /fit employees at the employees' work sites, at no additional cost to the City, to obtain a proper fit for any employee experiencing problems with measuring and proper fit of the uniform items. Upon initial contract commencement, measurements will be performed by the contractor within five (5) calendar days of request. Measurements by the successful bidders will be used to determine the standard size and proper fit by the successful bidder. Not applicable to line items 20 — 25. 3.2.2 Sizing And Alterations All clothing shall be furnished in sizes as required for proper fitting to the individual for whom they are intended. Vendor to size uniforms for the individual officers and alter as necessary at vendor's expense. Measurements of all uniformed personnel are to be taken by a qualified representative of the supplier. Measurements to be taken locally at a time and place specified by the City of Tallahassee Police Department. TPD Garments ordered for specific persons named on an order shall be provided appropriately sized to correctly fit the individual, but shall not be considered as made to measure or custom tailored except for the motorcycle breeches. The Successful Bidder must provide a f=all range of sizes of the garments specified by TPD. 3.2.3 Samples — Emblems and Badges (See Exhibit A & B) Bidders offering emblem and badge products should submit samples at no cost to the City of Tallahassee at the time of bid submission for evaluation. Each individual sample shall be labeled with bidder's name and item number referenced. Failure to provide samples may be reason for bid resection. All samples shall become the property of the City of Tallahassee. TPD can provide existing product upon request. Post- Award: After award, successful vendor shall furnish pre - production samples for approval by TPD before not ce to complete delivery is given. IFB No. 0103- 16 -KM -BC Page 10 of 48 3,2.4 Patches Embroidered patches shall be supplied by the City to the vendor(s) and shall be sewn to sleeves of shirts and jackets in a manner consistent with industry standards anc as required by TPD. The cost of patch attachment is to be included in the price of the shirts and jackets. 3.2.5 Warranty - Clothing The bidder shall fully warrant the items furnished against any defects in material or workmanship for a period of ninety (90) days. Should any defect be discovered within this period, the bidder shall repair or replace such item within 21 working days upon notification. 3.2.6 Warranty - Emblems and Badges The bidder shall fully warrant the items furnished against any defects in material or workmanship. In the event items supplied to the City by the bidder are found to be defective or do not conform to specifications, the City reserves the right to (a) cancel the order and return such items to the bidder at the bidder's expense and (b) require the bidder to replace the materials at the bidder's expense. 3.2.7.1 Pressing And Packaging Shirts and pants should be carefully pressed in a first class manner. Trousers must be pressed with side seam, inseam and seat seam pressed open. Items should be indiv!dually packed in polyethylene bags and shipped in strong containers to reduce the chance of damage during shipment. 3.2.8 Acceptable Delivery Timeframes Standard stock sizes of garments should be delivered to the Tallahassee Police Department within 21 working days from the date of order. Tailored /altered garments should be delivered to the Tallahassee Police Department within 28 working days from the time alteration is ordered. Backordered items shall be delivered within ten (10) working days from the backorder notification date. 3.3.1 SPECIFICATIONS It is the intent of these specifications to describe the minimum requirements for police uniforms to be purchased by TPD. MALE & Female LIS POLICE UNIFORM SUPERSHIRT Model: Blauer 8670 w/ TPD Shoulder patch & chevron on both sleeves and longevity emblems on sleeve where applicable. Color: Dark Navy (011) GENERAL: All garment details not specifically described herein; tailoring, styling, construction, materials, and components must match the standard reference sample on file with the agency. Written specifications attempt to describe key requirements of a 3D garment and cannot do so adequately and therefore silence of the specifications does not absolve bidders from matching with precision the standard reference sample. STANDARD SIZE RANGE: Men's: 14.5 - 20.5, (30 -31), (32 -33), (34 -35), (36 -37), (38 -39) Sleeve Lengths Women's: 30 -54, Short and Regular Lengths IFB No 0103- 16 -KM -BC Page 11 of 48 MEASUREMENTS: Men's: Size 15.5, Regular Neck: 16.75 (plus or minus 0.25 inches) 1/2 Chest: 23 (plus or minus 0.75 inches) Back Length: 32.5 (plus or minus 0.5 inches) Women's: size 36, regular Nerk: 15 (plus or minus 0.5 inches) 1/2 Chest: 20.875 (plus or minus 0.75 inches) Back Length: 28.5 (plus or minus 0.5 inches) 3.3.2 MALE & Female SIS SUPERSHIRT POLICE UNIFORM Model: Blauer 8675 TPD Shoulder patch & chevron on both sleeves where applicable. Color: Dark Navy (011) GENERAL: All garment details not specifically described herein, tailoring, styling, construction, materials, and components must match the standard reference sample on File with the agency. Written specifications attempt to describe key requirements of a 3D garment and cannot do so adequately and therefore silence of the specifications does not absolve bidders from matching with precision the standard reference sample. STANDARD SIZE RANGE: Men's: XS -3XL, Regular and Tall lengths Women's: XS -2XL, Regular and Tall lengths IFB No. 0103- 16 -KM -BC Page 12 of 48 MEASUREMENTS: Men's: Size Medium, Regular a. Neck: 16.75 (plus or minus 0.5 inches) b. 1/2 Chest: 23 (plus or minus 0.75 inches) c. Back Length: 32.5 (plus or minus 0.5 inches) Women's: Size 36, Regular a. Neck b. 1/2 Chest: c. Back Length: 17.25 (plus or minus 0.5 inches) 20.5 (plus or minus 0.75 inches) 29.5 (plus or minus 0.5 inches) IFB No. 0103- 16 -KM -BC Page 13 of 48 3.3.3 MALE & FEMALE POLICE 6 POCKET UNIFORM TROUSER Model Blauer 8657 Color: Dark Navy (011 ) GENERAL: All garment details not specifically described herein; tailoring, styling, construction, materials, and components must match the standard reference sample on file with the agency. Written specifications attempt to describe key requirements of a 3D garment and cannot do so adequately and therefore silence of the specifications does not absolve bidders from matching with precision the standard reference sample. STANDARD SIZE RANGE: Men's: Regular Length: even waist sizes 28 - 54; odd sizes 31 - 37 Women's: Regular Length: even dress sizes 6 - 24 MEASUREMENTS: Men's: Regular Length: Waist Size 34: a. 1/2 Waist: 17.5 (plus 0.25 inch) b. Seat: 22.375 (plus 0.25 inch) C. 1/2 Knee: 10.625 (plus 0.25 inch) d. 1/2 Bottom Leg: 9 (plus 0.25 inch) e. Inseam: 37 (plus 0.50 inch) f. Front Rise: 10 (plus 0.25 inch) g. Back Rise: 15.5 (plus 0.25 inch) Women's: Regular Length: Dress Size 12 a. 1/2 Waist (Relaxed): 17.5 (plus 0.25 inches) b. 1/2 Waist (Stretched): 18.5 (plus 0.25 inches) C. Seat: 22.25 (plus or minus 0.25 inches) d. 1/2 Knee: 10.312 (plus or minus 0.25 inches) e. 1/2 Bottom Leg: 8.875 (plus or minus 0.25 inches) f. Inseam: 35.75 (plus or minus 0.50 inches) g. Front Rise: 9.125 (plus or minus 0.25 inches) h. Back Rise: 13.5 (plus or minus 0.25 inches) IFB No. 0103- 16 -KM -BC Page 14 of 48 3.3.4 MALE & FEMALE POLICE 4 POCKET UNIFORM TROUSER Model: Blauer 8650 Color: Dark Navy (011) GENERAL: Alt garment details not specifically described herein; tailoring, styling, construction, materials, and components must match the standard reference sample on rile with the agency. Written specifications attempt to describe key requirements of a 3D garment and cannot do so adequately and therefore silence of the specifications does not absolve bidders from matching with precision the standard reference sample. STANDARD SIZE RANGE: Men's: Regular Length: even waist sizes 28 - 54; odd sizes 31 - 37 Women's: Regular Length: even dress sizes 6 — 24 MEASUREMENTS: Men's: Regular Length: Waist Size 34: a. 1/2 Waist: 17.5 (plus 0.25 inch) b. Seat: 22.375 (plus 0.25 inch) C. 1/2 Knee: 10.625 (plus 0.25 inch) d. 1/2 Bottom Leg: 9 (plus 0.25 inch) e. Inseam: 37 (plus 0.50 inch) f. Front Rise: 10 (plus 0.25 inch) g. Back Rise: 15.5 (plus 0.25 inch) Women's: Regular Length: Dress Size 12 a. 1/2 Wais: (Relaxed): 17.5 (plus 0.25 inches) b. 112 Waist (Stretched): 18.5 (plus 0.25 inches) C. Seat: 22.25 (plus or minus 0.25 inches) d. 1/2 Knee: 10.312 (plus or minus 0.25 inches) e. 1/2 Bottom Leg: 8.875 (plus or minus 0.25 inches) f. Inseam: 35.75 (plus or minus 0.50 inches) g. Front Rise: 9.125 (plus or minus 0.25 inches) IFB No. 0103- 16 -KM -BC Page 15 of 48 h. Back Rise: 13.5 (plus or minus 0.25 inches) 3.3.5 MOTORCYCLE BREECHES ARGO #CMT /NV U/P • Fabric: 97% nylon, 3 % spandex. • Color: Micnight Navy Blue. • Construction One -inch black stripe sewn into each outer seam from waistband to bottom of leg • Style: Plain front with no pleats. Front slash pockets and two hip pockets with left hip pocket with button Medium peg to start above the knee, close f tting around the knee and calf. • Zippered legs: Bottom of legs to have zipper closure in outseam, using talon or equal brass zipper • Waistband: Interlined to prevent rollover, 2" wide finished waistband, hook flex or equal hook and eye fastener Button and buttonhole not acceptable. Large, heavy duty police belt loops. • Fly: Frencn fly. Good quality nickel or brass zipper with memory-lock closure. • Size: Measured and custom fitted per each officer. 3.3.6 UNIFORM CAPS Midway Dress Cap #504 Fabric: 100% Polyester with the material equivalent to material bid on shirt and trousers. Color: Navy Blue Stock Sizes - Caps must be available from stock on the following sizes: Small to Extra Large (6 1 12 - 7 3 /). Workmanship - All caps shall contain a size label and workmanship shall be first -class in all respects. 3.3.7 WATERPROOF SYSTEMS SHELL JACKET with TPD shoulder patch, badge patch & chevron on both sleeves where applicable STYLE: SPIEWAK S3616 COLOR: Navy (011) SIZES: Regular: Small — 5XL Longs: Medium — 5XL (.ALL Sizes Standard) IFB No. 0103- 16 -KM -BC Page 16 of 48 3.3.8 PUBLIC SAFETY FLEECE/ JACKET LINER with TPD shoulder patch badge patch & chevron on both sleeves where applicable SPIEWAK S327 COLOR: Navy (011) SIZES: REGULAR: S -5XL LONG: M -5XL (All Sizes Standard) 3.3.9 Reversible Rain Jacket Blauer 733 Color 53 Shell 100% nylon oxford 200D X 200D PU clear coating 2000M waterproofness 3000gm MVP; shall resist oil, discoloration and be odor free. (Minimum requirements prefer higher) Weight 135 - 125G. HI -VIS : 100% Polyester oxford 300D X 300D PU visible coating 2000mrn waterproofness 3000gm MVP; shall resist oil, discoloration and be odor free. (Minimum requirements prefer higher) Weight: 185 -175G 3.3.1 10 HIGH VISIBILITY PUBLIC SAFETY VEST ANSVISEA 207 -2006 COMPLIANT MODEL: Spiewak S912 Medium = (XS - Medium) XXL = (Large - 2XL) 4XL = (3XL - 4XL) 6XL = (5XL - 6XL) NOTE: Size 2XL shall have a front length of 25" and a center back length of 25 "so as not to deny access to wearer's equipment belt or other items worn by wearer or external. 3.3.11 BATTLE DRESS UNIFORM (BDU) TACTICAL SHIRTS with sewn on Name Tags and Unit ID (K -9) with TPD shoulder patch & cheveron on both sleeves where anplicable Dress Shirt, National - Stock Series # 8415 • Fabric: 100% Ripstop Cotton for SWAT Black; 65% poly, 35% cotton Ripstop Poplin for LAPD Blue Color: TAC SWAT Black Police LAPD Blue NOTE: Shirt and trouser color should match Construction: Shirt Long Sleeve (elbow reinforced) tactical shirts with X- stitcl epaulets, and two expandable top breast pockets with button flaps. Reinforced elbows. 1" x 5 3/8 ", Velcro strip immediately above top right pocket for removable nametags. Name Tags (removable) letters embroidered on heavy -duty fabric in off - white to be applied to Velcro over right pocket. Swat shall have black background. Button fasteners for all pockets and front opening. Machine Washable Sizes: Shirts - XS, XL /Rg -Lg, XXL /Rg -Lg, XXXL /Rg -Lg IFB No. 0103- 16 -KM -BC -- _ -- — - Page 17 of 48 3.3.12 BATTLE DRESS UNIFORM (BDU) TACTICAL TROUSERS CAMMO Trouser, National - Stock Series # 8415 Fabric: 100% Ripstop Cotton for SWAT Black: 65% poly, 35% cotton for LAPD Blue Color: TAC SWAT Black Police LAPD Blue. NOTE: Shirt and trouser color should match Construction: Tactical Trousers: same type material as BDU shirts. Two front pockets and two back pockets and cargo pockets on legs of trousers. Four button fly closure. Adjustable waist tab. Reinforced seat and knee patches. Nylon drawstring ankle tie. Machine Washable. Button fasteners for all pockets and front opening. Sizes: Trousers— XS- XL /Rg -Lg, XXL /Rg -Lg, XXXL /Rg -Lg, XXXXL /Rg -Lg 3.3.13 LONG SLEEVE BATTLE DRESS SHIRTS with sewn on Name Tag & Unit ID (K9) Brigade Quartermaster # CCS25 -04 with TPD shoulder patch & chevron on both sleeves where applicable Fabric: 65135 Polyester Cotton Ripstop poplin Color: Police Navy Blue. Construction: Shirts: Long sleeve (elbow reinforced) tactical shirts with button -thru epaulets, Two Button - flapped gusset cargo pockets with pen slots in both sides, seven button, double placket front. Pockets must be at least 6 1 /2 " deep. Sew on unit id tag (K -9) and nametag above right pocket. Apply agency - supplied emblems (badge (1) and shoulder patches (2). Full cut with long tuck -in tails. Machine washable. Sizes: Shirts - range from small (S) to triple extra -large long ( XXXXL) 3.3.14 SHORT SLEEVE BATTLE DRESS SHIRTS with sewn on Name Taq & Unit ID (K-9) Brigade Quartermaster # CCS9 -04 with TPD shoulder patch &chevron on both sleeves where applicable Same specification as long sleeve Battle Dress Shirt above except for sleeve length. • Sizes: Same as 3.3.11 3.3.15 BIKE JACKET Mocean Tech Waterproof Bike Jacket with Removable Liner Style 6070 with TPD shoulder patch & chevron on both sleeves where applicable. Sewn on badge ADDITIONAL ALTERATIONS: IFB No. 0103- 16 -KM -BC Page 18 of 48 INCLUDE POLICE REFLECTIVE PATCH ON BACK D BADGE PATCH LEFT CHEST SHOULDER PATCH BOTH 3.3.16 BIKE SHORT SLEEVE — TACLITE PRO 71175 and 71175T with TPD shoulder patch & cheveron on both sleeves where applicable. Sewn on badge and name tag. STOCK SIZES: COLORS: S -3XL Regular L -5XL Tall 019 Black, 162 TDU Khaki, 724 Dark Navy in Reg and Tall 3.3.17 BIKE CYCLING SHORTS - TACLITE 73287 and 73287L IFB No. 0103- 16 -KM -BC Page 19 of 48 STOCK SIZES: COLORS: 28 -54 even sizes 019 Black 120 Coyote, 190 TDU Green, 192 Tundra, 162 TDU Khaki, 724 Dark Navy 3.3.18 BIKE — TAC PROLITE 11 inch SHORT 73308 IFB No. 0103- 16 -KM -BC Page 20 of 48 STOCK SIZES: 28 -44 even sizes COLORS: 019 Black, 120 Coyote, 190 TDU Green, 192 Tundra, 162 TDU Khaki, 724 Dark Navy, 116 Battle Brown, 092 Storm, 018 Charcoal 3.3.19 BIKE — TACLITE PRO Pant 72473 and 72473L PRODUCT DESCRIPTION: Men's Taclite" Pro Pant STYLE NUMBER: 74273. 74273L STOCK SIZES: 28 -44 waist (even) /46 -54 waist, even inseams 30 -36, unhemmed (colors 116 Battle Brown & 092 Storm will be in 28 -44 waist, even inseams 30 -36 only) COLORS: 019 Black. 070 Stone, 120 Coyote, 190 TDU Green, 192 Tundra, 162 TDU Khaki, 724 Dark Navy, 018 Charcoal, 116 Battle Brown, 092 Storm 4.24.15 EG 3.3.20 TPD CITY PATCH - Police Officer Shoulder Embroidered for Gold & Black Patch and Black & Blue (See Exhibit A) • Background Material: Twill, preshrunk and cured • Color: Material for the background of emblem shall be Chip Gold No. 59. The inner border, lettering and design will be Dark Navy No. 2 embroidery yarn. The cuter Merror type border shall be Chip Gold No. 59. Construction: • An open weave buckram must be used on the loom to give stability to base cloth. The emblems must be manufactured on Schifflie automatic type looms or equal. • The backing shall be a thermal- plastic type backing with guaranteed shrinkage of one percent (1 %) or less. • The emblem will have a single thread stitching through out, double thread will not be permitted in any part of the emblem. The emblem must have a Merror type over -edge border with an edge density of at least twenty -four (24) threads per inch. A running stitch shall be supported by a zigzag stitch, which shall be applied under the overlook Merror edge to prevent the Merror edge from pulling loose from the base fabric. The tailend from the merror process shall be pasted down and no tape shall be used. The finish emblem must be dye cut with a steel dye to the exact shape and geometry of the approved design. The embroidery yarns to be used will be rayon only, no polyester yarns will be permitted. • The shape of the emblem shall be as provided in Exhibit A, the finished width at the widest point shall be 3 15/16" and length shall be 4 11/16" at the longest point. Thread and fabric samples IFB No 0103- 16 -KM -BC Page 21 of 48 must be furnished from approval prior to run unless manufacturer guarantees exact match from prior run. End product shall be washable, durable and fade- proof. IFB No. 0103- 16 -KM -BC Page 22 of 48 3.3.21 CIVILIAN UNIT SHOULDER EMBLEM (See Exhibit A) Embroidered patch same general specifications as 3.3.20 TPD CITY PATCH - Police Officer Shoulder Embroidered Patch except sizing. The shape of the emblem shall be as provided in Exhibit A, the finished width at the widest point shall be 3 15/16" and length shall be 5 6116" at the longest point. Embroidered lettering at top of emblem will specify unit. The word POLICE for all civilian unit emblems shall be embroidered as shown. m Unit identifiers include but not limited to the following names: • PARKING ENFORCEMENT • FORENSIC • CROSSING GUARD CADET Note: Orders for emblems will be no less than one - hundred in quantity. 3.3.22 _CHEVRONS (See Exhibit A) • Background Material: Twill, preshrunk and cured Color: Material for the background of all Chevrons shall be Dark Navy No. 2. The stripes will be Chip Gold No. 59 embroidery yarn. Construction: Finished width at the widest point for the large shall be 3 " and length shall be 3 3/4 " at the longest point. Finished width at the widest point for the small shall be 2 %4 and length shall be 2'/" at the longest point. Thread and fabric samples must be furnished from approval prior to run unless manufacturer guarantees exact match from prior run. Note: Orders for Chevron will be no less than one - hundred in quantity, 3.3.23 LONGEVITY EMBLEMS (See Exhibit B) Background Material: Twill, preshrunk and cured Color: Blue background with gold Construction: Specifications shall confcrm to those as provided for in the police officer shoulder emblems. Stars and Bars will be sewn on long sleeve shirts only. All orders for long sleeve shirts will indicate officer's years of service. As orders are received by the successful bidder, Stars and Bars are to be sewn an long sleeve shirts. Stars and bars are to be placed 1/2" from the sleeve crease and 112" from the top of the sleeve cuff. For years 7 -9, 15, and 17 -19, the bottom star is placed 1" from the sleeve crease and 1/2" from the cuff. The patch for years 20 -39 is placed 1/2" from the crease and cuff. — — -- I B No 0103- 16 -KM -BC Page 23 of 48 3.3.24 NAME TAGS Blackinqton J2 -S (See Exhibit C) Polished silver or gold metal name plate with CALEA Accreditation logo, black lettering, block style with clutch back or one -piece safety catch attachments of proper size. Name to be specified when ordered Name Tag shall be comparable to Blackinton's J2 -S 3.3.25 SERVING SINCE PINS Blackington B1693 (See Exhibit D) Metal serving since plates in polished silver or gold with black lettering, block style. Pin shall be comparable to Blackington's 81693. Year of service to be specified when ordered. 3.3.26 Special Unit Patches — Patches for Honor Guard and Chaplain Units. See Exhibit A for Sample. Contact TPD for patch samples 3.3.27 Cadet Cloth Badge - See Exhibit A for sample. Contact TPD for patch samples 3.3.28 TPD Cloth Badges - Colors of Silver and Gold — See Exhibit A for sample. Contact TPD for patch samples IFB No, 0103- 16 -KM -BC Page 24 of 48 3 3 29 Command Dress Men Staff Coats Flying Cross by Fechheimer ltem:3489 with TP Shoulder Emblems and Striping FABRIC. Content 55% Polyester /45% Wool Weight: 13- 13 1 /2 oz. per linear yard Weave Serge Color: Navy Blue ADDITIONAL SPECIFICATIONS: Gold metallic striping of various lengths will be requested at time of order. The various widths used are 1/4 ", 1/2 ", and 1 -1/2 ". • Insignia should begin 3" from the bottom of the coat sleeve. • Spacing should be 1/4" between stripes • Gold color striping should be matched with existing coats. • Both sleeves ieyuire identical striping. Buttons will be Gold "P" Patches on Both Sleeves 3.3.30 Command Staff Long Sleeve White Shirt with TPD Shoulder Patches and longevity emblems on sleeve MEN'S SHIRT SPECIFICATIONS Flying Cross by Fechheimer Item: 33W780OZ COLOR: White STOCK SIZES: Shirts must be available in the following sizes: IFB No. 0103- 16 -KM -BC Page 25 of 48 Sleeve lengths: 32 -37 inches Neck sizes: 14 -1/2 to 18 -1/2, 19, 20, 21, 22 3.3.31 Command Staff Dress Men Trousers MEN'S TROUSER SPECIFICATIONS Flying Cross by Fechheimer Item: 34291 Color. Navy Blue STOCK SIZES Trouser must be available from stock in the following sizes: REGULAR RISE: 28 - 60 (EVEN ONLY OVER 38) SHORT RISE: 28 - 40 (EVEN ONLY) LONG RISE: 32 - 44 (EVEN ONLY) ADDITIONAL SPECIFICATIONS: Trousers must have a 1" Gold Metallic Stripe sewn on along outseam of both legs. Must include hemming. 3.3.32 Command Staff Long Sleeve Navy Shirt with TPD Shoulder Emblems with Longevity Emblems on Sleeve MEN'S SHIRT SPECIFICATIONS Flying Cross by Fechheimer Item: 34W7886Z STOCK SIZES: Shirts must be available in the following sizes: IFB No. 0103- 16 -KM -BC Page 26 of 48 Sleeve lengths: 32 -37 inches Neck sizes: 14-1/2 to 18-1/2, 19, 20, 21, 22 3.3.33 Command Staff Short Sleeve Navy Shirt with TPD Shoulder Patches MEN'S SHIRT SPECIFICATIONS Flying Cross by Fechheimer Item: 87R7886Z COLOR. LAPD Blue STOCK SIZES: Shirts must be available in the following sizes: Neck sizes: 14-1/2 to 18 -1/2, 19, 20, 21, 22 3.3.34 Command Staff Navy Trousers MEN'S TROUSER SPECIFICATIONS Flying Cross by Fechheimer Item: 3900 Color: Navy Blue STOCK SIZES Trouser must be available from stock in the following sizes: SHORT RISE: 28 - 40 (EVEN ONLY) REGULAR RISE 28 - 60 (EVEN ONLY OVER 38) LONG RISE. 32 - 42 (EVEN ONLY) 3.3.35 Command Staff Dress Women's Trousers LADIES TROUSER SPECIFICATIONS Flying Cross by Fechheimer Item: 35291 Color Navy Blue STOCK SIZES Trouser must be available from stock in the following sizes: IFB No. 0103- 16 -KM -BC Page 27 of 48 REGULAR RISE: 02 - 24 (EVEN ONLY) SHORT RISE: 04 - 14 (EVEN ONLY) ADDITIONAL SPECIFICATIONS: Trousers must have a 1" Gold Metallic Stripe sewn on along outseam of both legs. Must include hemming. STOCK SIZES Trouser must be available from stock in the following sizes. SHORT RISE: 28 - 40 (EVEN ONLY) REGULAR RISE: 28 - 60 (EVEN ONLY OVER 38) LONG RISE: 32 - 42 (EVEN ONLY) 3.3.36 Command Staff Dress Women's White Long Sleeve WOMEN'S SHIRT SPECIFICATIONS Flying Cross by Fechheimer Item: 126R7800Z COLOR: White STOCK SIZES: Shirts must be available in the following sizes: Bust Sizes 28 -52 Long Sleeve Lengths 28,30 Regular = 30" 32,34 Regular = 30" Long = 31" 36, 38 Regular = 31" Long = 32" 40,42 Regular = 32" Long = 33" 44,46 Regular = 33" Long = 34" 48 & Up Regular = 34' Long = 35 3.3.37 Command Staff Women's Lang Sleeve Navy Shirt with TPD Shoulder Patches and Longevity Stripes on Sleeve IFB No. 0103- 16 -KM -BC Page 28 of 48 WOMEN'S SHIRT SPECIFICATIONS Flying Cross by Fechheimer Item: 127 R7886Z COLOR: LAPD Blue STOCK SIZES: Shirts must be available in the following sizes: Bust Sizes 28 -52 Long Sleeve Lengths 28, 30 Regular = 30" 32, 34 Regular = 30" Long = 31" 36, 38 Regular = 31" Long = 32" 40,42 Regular = 32" Long = 33" 44,46 Regular = 33" Long = 34° 48 & Up Regular = 34" Long = 35 3.3.38 Command Staff Women's Short Sleeve Navy Shirt with TPD Shoulder Patches and Longevity Stripes on Sleeve WOMEN'S SHIRT SPECIFICATIONS Flying Cross by Fechheimer Item: 177R7886Z COLOR: LAPD Blue STOCK SIZES: Shirts must be available in the following sizes: Bust Sizes 28 -52 3.3.39 Command Staff Women's Uniform Trousers Navy WOMEN'S TROUSER SPECIFICATIONS Flying Cross by Fechheimer Item: 3933 Color: Navy Blue IFB No. 0103- 16 -KM -BC Page 29 of 48 STOCK SIZES Trouser must be available from stock in the following sizes: Women's 4 - 26 Women's Short 4 —1 8 3.3.40 Honor Guard Men's Coat with TPD Shoulder Patches MEN'S COAT SPECIFICATIONS Flying Cross by Fechheimer Item: 38800 MEN'S Color: Navy ADDITIONAL SPECIFICATIONS FOR HONOR GUARD COAT: • FL STATE SEAL GOLD BUTTONS • GOLD SOUTACHE STRIPING ALONG EPAULETS • GOLD SOUTACHE STRIPING ATTACHED FROM SEAM TO SEAM, GOING DIAGONALLY ON EACH SLEEVE • BELT HOOKS MUST BE ATTACHED TO BACK OF COAT • HONOR GUARD PATCHES ON BOTH SLEEVES • MUST INCLUDE ANY ADDITIONAL ALTERATIONS REQUIRED TO INSURE A PROPER FIT AND LITTLE TO NO BUNCHING OF COAT AFTER BELT IS PUT ON. 3.3.41 Honor Guard Long Sleeve Shirt with TPD Shoulder Patches MEN'S SHIRT SPECIFICATIONS Flying Cross by Fechheimer Item: UD12021 COLOR: White STYLE: Sleeve lengths. 30/31, 32/33, 34135, 36/37, and 38/39 Neck sizes: 14 -1/2 to 18 -1/2, 19, 20, 21, 22. ADDITIONAL SPECIFICATIONS: Honor Guard Parches sewn on to both sleeves. 3.3.42 Honor Guard Trousers IFB No. 0103- 16 -KM -BC Page 30 of 48 Male Enlisted Colonial*" Dress Blue Trousers Item #RC- ARtM3PEVNB -54B Our Colonial Army Dress Blue Betted Trousers are made of 100% Polyester. The material is both stain - resistant and wrinkle - resistant. Most alterations are included All of our uniforms are made in the USA and are government certified_ See Army Dress Blue Packages for Package Discounts. Blue 26 Regular 34 XLong 39 Short 44 Regular 26 Short 35 Long 39 XLong 44 Short 28 Regular 35 Regular 40 Long 44 XLong 28 Short 35 Short 40 Regular 46 Long 30 Long 35 XLong 40 Short 46 Regular 30 Regular 36 Long 40 XLong 46 Short 30 Short 36 Regular 41 Long 46 XLong 31 Long 36 Short 41 Regular 48 Long 31 Regular 36 XLong 41 Short 48 Regular 31 Short 37 Long 41 XLong 48 Short 32 Long 37 Regular 42 Long 48 XLong 32 Regular 37 Short 42 Regular 50 Long 32 Short 37 XLong 42 Short 50 Regular 33 Long 38 Long 42 XLong 50 XLong 33 Regular 38 Regular 43 Long 54 Regular 33 Short 38 Short 43 Regular 34 Long 38 XLong 43 Short 34 Regular 39 Long 43 XLong ADDITIONAL SPECIFICATIONS FOR HONOR GUARD TROUSER: C?l ATTACH 1" GOLD RIBBED STRIPING C PRICING MUST INCLUDE HEM D PRICING MUST INCLUDE ANY ADDITIONAL ALTERATIONS 3.3.43 Crossing Guard Women Long Sleeve with TPD School Crossing Shoulder Patches WOMEN'S SHIRT SPECIFICATIONS Flying Cross by Fechheimer Item 12SR7845 COLOR: IFB No. 0103- 16 -KM -BC Page 31 of 48 Medium Blue STOCK SIZES: Shirts must be available in the following sizes: Bust Sizes 28 -52 Long Sleeve Lengths: 28, 30 Regular = 30" 32,34 Regular = 30" Long = :31" 36,38 Regular = 31" Long = 32" 40,42 Regular = 32" Long = 33" 44,46 Regular = 33" Long = 34" 48 & Up Regular = 34" Long = 35 ADDITIONAL ALTERATIONS: A 15" nylon zipper, to be set below the second button and buttonhole, shall accomplish front closure. The top, second and bottom buttons to be attached to the right front, the balance to be sewn over the buttonholes on the left front. Attach School Crossing Guard Patches Both Sleeves 3.3.44 Crossing Guard Women Short Sleeve with TPD Crossing Guard Shoulder Patches WOMEN'S SHIRT SPECIFICATIONS Flying Cross by Fechheimer Item: 176R7845 COLOR: Medium Blue STOCK SIZES: Shirts must be available in the following sizes: Bust Sizes 28 -52 ADDITIONAL ALTERATIONS: A 15" nylon zipper, to be set below the second button and buttonhole, shall accomplish front closure. The top, second and bottom buttons to be attached to the right front, the balance to be sewn over the buttonholes on the left front. Attach School Crossing Guard Patches Both Sleeves IFB No 0103- 16 -KM -BC Page 32 of 48 3.3.44 Crossing Guard Men Long Sleeve with TPD Crossing Guard Shoulder Emblems Flying Cross by Fechheimer Item: 35W7845 COLOR: Medium Blue STOCK SIZES: Shirts must be available in the following sizes: Sleeve lengths: 32 -37 inches Neck sizes: 14-1/2 to 18-1/2, 19, 20, 21, 22 ADDITIONAL ALTERATIONS: A 15" nylon zipper, to be set below the second button and buttonhole, shall accomplish front closure. The top, second and bottom buttons to be attached to the right front, the balance to be sewn over the buttonholes on the left front. Attach School Crossing Guard Patches Both Sleeves 3.3.45 Crossing Guard Men Short Sleeve with TPD Crossing Guard Shoulder Emblems MEN'S SHIRT SPECIFICATIONS Flying Cross by Fechheimer Item: 85R7845Z COLOR: Medium Blue STOCK SIZES: Shirts must be available in the following sizes: Neck sizes. 14-1/2 to 18-1/2, 19, 20, 21, 22 IFB No. 0103- 16 -KM -BC Page 33 of 48 ry. P All ,41 N a IFB No. 0103- 16 -KM -BC Page 34 of 48 Exhibit A — Police Badge & Emblems EXHIBIT B - LONGEVITY EMBLEMS i i f G�i frri ,'.�hj I {_ Ofi :7 R ~:• flfi� �� d Q. !} rin fiG �..�wvvwe ww. r IFB No. 0103- 16 -KM -BC Page 35 of 48 EXHIPIT C — NAME TAGS DE BORAH MEEGAN z. IFB No. 0103- 16 -KM -BC Page 36 of 48 EXHIBIT D - SERVING SINCE PINS SERVING 1994 SINCE -_ ._b.. --•c. w -�-- -- .tee...... IFt3 No. 0103- 16 -KM -BC Page 37 of 48 SECTION 4 - CONTRACT MANAGEMENT 4.1 CITY REPRESENTATIVES 4.1.1 CONTRACT ADMINISTRATOR Responsible for acting on behalf of the Manager of Procurement Services Office (PSO), as delegated. Duties include, but not limited to -- a. Overall liaison between the City and the Contractor. b. Overall contract administration (maintain contract files; process contract modifications, cancellations, or terminations; etc). c. Assist and advise City departments and subordinate units on purchasing matters. d. Resolve conflicts between the City and contractor, when such conflicts cannot be resolved by the Technical Representative, to include, interpreting and enforcing contract requirements. 4.1.2 TECHNICAL REPRESENTATIVE(S) Duties include, but not limited to -- a. Serve as liaison between the PSO and the Contractor on technical issues. b. Place orders against this contract, if applicable. c. Conduct evaluation and report on contractor's performance. d. Reviews and recommends action on contractor payment requests. e. Alerts the Contract Administrator of developing and unresolved problems. 4.2 CONTRACTOR REPRESENTATIVES The Contractor's representatives on this contract responsible for contract management are those persons identified by the contractor in "Section 2" of this contract and as required by any other clause to this contract. 4.3 CHANGES TO DESIGNEES If different representatives are designated by either party du -ing the term of the contract, notice of any changes (name, address, telephone numbers, etc) will be promptly rendered in writing to the other party. Changes to designees shall be handled between the City's Contract Administrator and the Contractor's Contract Manager. IFB No, 0103- 16 -KM -BC Page 38 of 48 SECTION 5 - MISCELLANEOUS CONTRACT CLAUSES 5.1 INSURANCE REQUIREMENTS a. Prior to commencing work the Contractor shall procure and maintain at Contractor's own cost and expense throughout the Term of the contract the following types and limits of insurance coverage in relation to the performance of work or provision of services hereunder by the Contractor, its agents, representatives, employees or subcontractors: (1) Commercial General /Umbrella Liability Insurance - $500,000 limit per occurrence for property damage and bodily injury. The service provider should indicate in its bid whether the coverage is provided on a claims -made or preferably on an occurrence basis. The insurance shall include coverage for the following: • Premise /Operations • Explosion, Collapse and Underground Property Damage Hazard (only when applicable to the project) • Products /Completed Operations • Contractual • Independent Contractors • Broad Form Property Damage • Personal Injury (2) Business Automobile /Umbrella Liability Insurance- $500 limit per accident for property damage and personal injury. • Owned /Leased Autos • Non -owned Autos • Hired Autos (3) Workers' Compensation and Employers' /Umbrella Liability Insurance -- Workers' Compensation coverage with benefits and monetary limits as set forth in Chapter 440, Florida Statutes. This policy shall include Employers' /Umbrella Liability coverage for $500,000 per accident. Workers' Compensation coverage is required as a condition of performing work or services for the City whether or not the Contractor or Vendor is otherwise required by law to provide such coverage. Deductibles and Self- Insured Retentions Any deductibles or self- insured retentions must be declared to and approved by the City. At the option of the City, the insurer shall reduce or eliminate such deductibles or self - insured retentions as respects the City of Tallahassee, members of its City Commission, boards, commissions and committees, officers, agents, employees and volunteers ( "City Insureds''); or the Contractor shall procure a bond guaranteeing payment of losses, related investigation, claim administration and defense expenses. Other Insurance Provisions (1) Commercial General Liability and Automobile Liability Coverage (i) The City Insureds are to be covered as additional insured as respects: liability arising out of activities performed by or on behalf of the Contractor; products and completed operations of the Contractor; premises owned, leased or used by the Contractor or premises on which Contractor is performing services on behalf of the City. The coverage shall contain no special limitations on the scope of protection afforded to the City Insureds. (ii) The Contractor's insurance coverage shall be primary insurance as respects the City Insureds. Any other insurance or self- insurance maintained by or on behalf of the City Insureds shall be excess of Contractor's insurance and shall not contribute with it. (iii) Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City Insureds. IFB No. 0103- 16 -KM -BC Page 39 of 48 (iv) Coverage shall state that Contractor's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the limits of the insurer's liability. (2) Workers' Compensation and Employers' Liability and Property Coverage The insurer shall agree to waive all rights of subrogation against the City Insureds for losses arising from activities and operations of Contractor in the performance of services under this contract. (3) All Coverage (i) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled, reduced in coverage or in limits except after thirty (30) days prior written notice has been given to the City Contract Administrator. (ii) If Contractor, for any reason, fails to maintain irsurance coverage which is required pursuant to this contract, the same shall be deemed a material breach of contract. City, at its sole option, may terminate this contract and obtain damages from the Contractor resulting from said breach. (iii) Alternatively, City may purchase such required insurance coverage (but has no special obligation to do so), and without further notice to Contractor, City may deduct from sums due to Contractor any premium costs advanced by City for such insurance. d. Acceptability of Insurers Insurance is to be placed with Florida admitted insurers rated B +X or better by A.M. Best's rating service. e. Verification of Coverage Vendors are reminded that regardless of what the State of Florida requirements for insurance are (Including the exemption for Workers Compensation Insurance), the insurance specified herein is the minimum requirement for firms wishing to enter into a contract with the City. Bidders, must supply proof with their bid, of insurance meeting the above mentioned requirements or provide a letter from an authorized agent of Florida admitted insurers stating that if awarded a contract the vendor will be eligible to buy insurance in the amounts required by the contract. Contractor shall furnish the City with certificates of insurance and with original endorsements providing evidence of coverage required by this clause. The certificates and endorsements for each policy must be s gned by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be received and approved by the City before work commences. Certificates of Insurance must be annotated with the applicable contract number. f. Subcontractors Contractor shall include each of its subcontractors as insured under the policies of insurance required herein. 5.2 PAYMENTS a. The City shall pay the Contractor, either by credit card or upon the submission of proper invoices or contract pay requests, the prices stipulated in this contract, less any deductions provided in this contract. b. It is the policy of the City of Tallahassee to fully implement the provisions of the "Florida Prompt Payment Act ". For more information, please refer to Section 218.70 Florida Statutes. 5.3A SUBMITTAL OF PROPER INVOICES a. The Contractor shall submit an invoice at the end of every month [or other specified interval], in which services were rendered [or in which supplies were delivered] and accepted, by one of the following methods: (1) E -mail (electronic PDF image of invoice): accountspayablergtaigov,com IFB No. 0103- 16 -KM -BC Page 40 of 48 5.3A SUBMITTAL OF PROPER INVOICES a. The Contractor shall submit an invoice at the end of every month [or other specified interval], in which services were rendered [or in which supplies were delivered] and accepted, by one of the following methods: (1) E -mail (electronic PDF image of invoice): accountspayablc�talgov.com (2) Mail: Accounts Payable, 300 S. Adams St, Mail Box A -28, Tallahassee, FL 32301 -1731 (3) Deliver: Accounts Payable, 3rd Floor, City Hall, 300 S. Adams St, Tallahassee, FL NOTE 1: At the request of the user - department, a copy of the invoice may be submitted to the Project manager or designee at an address to be supplied. NOTE 2: If payment has been made utilizing a City Purchase /Credit Card then the invoice must be sent to the attention of and address for the individual who made the purchase. The Invoice should indicate that payment has been with a Purchase Card. b. Accounts Payable Contact Telephone: (850) 891 -8280; Fax: (850) 891 -8788 c. A proper invoice must include- - (1) Name and address of the Contractor; (2) Invoice date; (3) Invoice number (contractor is encouraged to assign an identification number); (4) Contract number, if applicable: (5) City's Purchase Order number, if applicable; (6) Contract line item number (if applicable); (7) Descriptions, quantities, units of measure, unit prices, and extended price of each item; (8) Terms of any prompt payment discounts offered; (9) Name and address of official to whom payment is to be sent; (10) Federal Identification Number or Social Security Number (whichever applies) 5.36 BIZ -e (ONLINE BUSINESS PORTALI a. The City of Tallahassee (City) has created a new electronic business portal, appropriately named BIZ -e, which will save vendors time and money. BIZ -e is free and open to all vendors doing business with the City; this also includes vendors that do business with any of the three separate agencies supported by the City's Procurement Services Division (Blueprint 2000, Capital Regional Transportation Planning Agency, and Consolidated Dispatch Agency. b. This new electronic business portal will serve as a safe and secure online self- service tool, allowing registered vendors to access important procurement and payment information at their convenience (make changes to contact information, or view the status of their invoices, purchase orders, and payments. c. Registration: As part of the registration process, you will be asked to provide your vendor name, address, phone, email and contact information. As an option you can even select your own user ID or a generic one will be provided. To initiate your registration on the BIZ -e system, please go to http: / /www.talgov.com /dma /biz - e.aspx d. If you have questions or concerns on the BIZ - e system, please submit them via Talgov.com at [ittp://www.taigov.cotii/Main/eiiiaii.aspx,.eniailto=vendors B No. 0103- 16 -KM -BC Page 41 of 48 5.4 INDEPENDENT CONTRACTOR STATUS The parties to this contract are independent contractors, and none of the provisions of this contract shall be interpreted or deemed to create any relationship between such parties other than that of independent contractors. Nothing contained in this contract shall be construed to create a relationship of employer and employee, master and servant, principal and agent, or coventurers between the City and the Contractor, between the City and any employee of the Contractor, or between the Contractor and any employee of the City. The City shall have no right to control or direct the details, manner, or means by which the Contractor performs the services or other requirements of this contract except to require compliance with such requirements, and the Contractor, similarly, shall have no control over or management authority with respect to the City or its operations. 5.5 INDEMNIFICATION a. The Contractor shall indemnify and hold harmless the City, and its officials, officers, and employees, from and against all claims for infringement of any United States Patent and all other claims, damages, losses, and expenses (including without limitation costs of defending the same and attorney's fees) arising out of or resulting from the performance of the work, furnishing of services, or furnishing of materials, goods, or equipment (including but not limited to claims regarding defects in materials, goods, or equipment) which is caused in whole or in part by any breach of contract, act, or omission of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. b. In any and all claims against the City, or any of its agents or employees by any employee of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, the indemnification obligation under this clause shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Contractor or any subcontractor under any Workers' Compensation Act, Disability Benefit Act. or other Employee Benefit Act. 5.6 EVALUATION OF SERVICES -- FIXED -PRICE a. Definition: "Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services. b. The Contractor shall provide and maintain a quality control program acceptable to the City covering the services under this contract. If requested, complete records of all quality control work performed by the Contractor shall be maintained and made available to the City during contract performance and for as long afterwards as the contract requires. c. The City has the right to evaluate all services called for by the contract, to the extent practicable at all times and places of work during the term of the contract. The City shall perform evaluations in a manner that will not unduly delay the work. d. Evaluations conducted by the City shall be recorded on a standard City Vendor Performance Evaluation (VPE) form or other appropriate document. Completed VPE fo shall be processed as follows: (1) The City employee conducting the evaluation ( "evaluator") shall send the original VPE form to the Contract Administrator. (2) The Contract Administrator shall forward a copy of the completed VPE form to the Contractor. (3) The Contractor shall furnish a written reply to the Contract Administrator within ten (10) workdays, on any VPE form which contains area rated "unsatisfactory ". As a minimum, the Contractor's written reply must explain the courses of action the Contractor has taken to resolve the unsatisfactory findings and to prevent future unsatisfactory performance. The Contractor's written reply to a VPE form shall also be maintained with the contract filed at the PSO. IFB No. 0103- 16 -KM -BC Page 42 of 48 e. If any of the services do not conform with contract requirements, the City may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the City may- - (1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and (2) Reduce the contract price to reflect the reduced value of the services performed. f. If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the City may- - (1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the City that is directly related to the performance of such service; or (2) Terminate the contract for default. (g) All completed VPE forms and other evaluation correspondence, shall become public record and may be used in evaluations for award of future contracts 5.7 CHANGES -- FIXED -PRICE a. The Contract Administrator may at any time, by written order, and without notice to the sureties, if any, make changes within the general scope of this contract. b. If any such change causes an increase or decrease in the cost of, or the time required for performance of, any part of the work under this contract, whether or not changed by the order, the Contract Administrator shall make an equitable adjustment in the contract price, the delivery schedule, or both, and shall modify the contract. c. The Contractor must assert its right to an adjustment under this clause within thirty (30) days from the date of receipt of the written order. However, if the Contract Administrator decides that the facts justify it, the Contract Administrator may receive and act upon a proposal submitted before final payment of the contract. d. If the Contractor's proposal includes the cost of property made obsolete or excess by the change, the Contract Administrator shall have the right to prescribe the manner of the disposition of the property. e. Failure of the parties to mutually agree to any adjustment shall be resolved under the Disputes clause. However, nothing in this clause shall excuse the Contractor from proceeding with the contract as changed. 5.8 DISPUTES a. All disputes arising under or relating to this contract shall be resolved under this clause. b. "Claim," as used in this clause, means a written demand or written assertion by one of the contracting parties seeking, as a matter of right, the payment of money in a sum certain, the adjustment or interpretation of contract terms, or other relief arising under or relating to this contract. A voucher, invoice, or other routine request for payment that is not in dispute when submitted is not a claim under this clause; however, such request may become the basis for a claim if it is disputed either as to liability or amount or is not acted upon in a reasonable time. c. A claim by the Contractor shall be made in writing and, unless otherwise stated in this contract, submitted within one (1) year after accrual of the claim to the Contract Administrator for a written decision. A claim by the City against the Contractor shall be subject to a written decision by the Procurement Services Office. (1) The certification requirement does not apply to issues in controversy that have not been submitted as all or part of a claim. (2) The certification shall state as follows: "I certify that the claim is made in good faith; that the supporting data are accurate and complete to the best of my knowledge and belief; that the amount requested accurately reflects the contract adjustment for which the Contractor believes the City is liable; and that I am duly authorized to certify the claim on behalf of the Contractor." IFB No. 0103- 16 -KM -BC Page 43 of 48 (3) The certification may be executed by any person duly authorized to bind the Contractor with respect to the claim. d. For Contractor - certified claims, the Procurement Services Office must, within 60 days, decide the claim or notify the Contractor of the date by which the decision will be made. e. The decision of the Procurement Services Office shall oe final. f. If the claim by the Contractor is submitted to the Procurement Services Office or a claim by the City is presented to the Contractor, the parties, by mutual consent, may agree to use alternative disputes resolution. If the Contractor refuses an offer for alternative disputes resolution, the Contractor shall inform the Procurement Services Office in writing, of the Contractor's specific reasons for rejecting the request. g. The City shall pay interest at the rate prescribed by Florida Statute 218.74(4) on the amount found due and unpaid from -- (1) the date that the Procurement Services Office receives the claim (certified, if required); or (2) the date that payment otherwise would be due, if that date is later, until the date of payment. h. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any request for relief, claim, appeal, or action arising under or relating to the contract, and comply with any decision of the Procurement Services Office. 5.9 NOTIFICATION OF LABOR DISPUTES If the Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately give notice, including all relevant information, to the Contract Administrator. 5.10 NOTIFICATION OF OWNERSHIP CHANGES a- The Contractor shall notify the Procurement Services Office within thirty (30) calendar days, in writing, when the Contractor becomes aware that a change in its ownership has occurred, or is certain to occur. b. The Procurement Services Office reserves the right to request accounting records from the Contractor, whenever the Procurement Services Office determines that the ownership changes may affect any cost and pricing data required by the contract, if applicable. For this purpose, the Contractor shall: (1) Maintain current, accurate, and complete inventory records of assets and their costs; (2) Provide the Procurement Services Office ready access to the records upon request; (3) Ensure that all individual and grouped assets, their capitalized values, accumulated depreciation or amortization, and remaining useful lives are identified accurately before and after each of the Contractor's ownership changes and (4) Retain and continue to maintain depreciation and amortization schedules based on the asset records maintained before each Contractor ownership change. IFB No. 0103- 16 -KM -BC Page 44 of 48 5.11 NOTIFICATION OF BANKRUPTCY In the event the Contractor enters into proceedings relating to bankruptcy, whether voluntary or involuntary, the Contractor agrees to furnish, by certified mail or electronic commerce method authorized by the contract, written notification of the bankruptcy to the Contract Administrator. This notification shall be furnished within five (5) days of the initiation of the proceedings relating to bankruptcy filing. This notification shall include the date on which the bankruptcy petition was filed, the identity of the court in which the bankruptcy petition was filed, and a [sting of City contract numbers for all City contracts against which final payment has not been made. This obligation remains in effect until final payment under this contract has been made. 5.12 PROTECTION OF CITY BUILDINGS EQUIPMENT AND VEGETATION The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on City property. If the Contractor's failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the City, as the Contract Administrator directs. If the Contractor fails or refuses to make such repair or replacement in accordance with such directions, the City may make or contract for such replacement or repair, and, in such event, the Contractor shall be liable to the City for all related costs, which may be deducted from the contract price, and any amounts otherwise owed the Contractor, by the Procurement Services Office. Such failure by the Contractor shall also be deemed a default and shall constitute grounds for termination of this contract, at the option of the City. 5.13 TERMINATION a. If the Contractor fails to fulfill any of its obligations under this Contract, or otherwise, through no fault of the City, such failure shall be considered a default and shall entitle, but not obligate, the City to suspend performance under or to terminate this Contract, in whole or in part, at the City's discretion, if the Contractor fails to cure such default within thirty (30) days after receipt of a written notice thereof from the City. Furthermore, the City shall have the right to terminate this Contract, in whole or in part, without the Contractor being in default thereunder. Termination shall be effected by delivery to the Contractor of a written notice specifying whether termination is for the default of the Contractor or for the City's convenience, the extent to which services under this Contract are to be terminated, and the date upon which such termination becomes effective. After receipt of such written notice, and except as otherwise directed in writing by the City, the Contractor shall promptly stop work under this Contract on the date and to the extent specified in the notice, terminate all subcontracts to the extent that they relate to the performance of services terminated by the notice, and complete performance of such services as shall not have been terminated by the notice. b. In the event of termination for convenience, the City shall pay the Contractor (i) the full amount due for goods satisfactorily delivered and /or services satisfactorily rendered, (ii) approved costs and expenses incurred which remain unpaid at the time of such termination, and (iii) such other costs of termination, if any, as may be mutually agreed by the parties. The City shall have the right to set off against amounts otherwise owed the Contractor all amounts owed by the Contractor to the City under this Contract or otherwise. 5.14 AVAILABILITY OF FUNDS FOR FUTURE FISCAL YEARS Funds may not be available for performance under this contract beyond September 30 of each year included in this contract. The City's - obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the City for any payment may arise for performance under this contract beyond the above referenced date, until funds are made available before commencing work or making deliveries to ensure funds are appropriated for this contract. IFB No. 0103- 16 -KM -BC Page 45 of 48 5.15 EXTENSION OF CONTRACT (not exceed six (6) months) After completion of the basic contract period and any yearly extension, the City may require continued performance of any services within the limits and at the rates specified in the contract. The extension provision may be exercised monthly or quarterly, but the total extension of performance hereunder shall not exceed six (6) months. The City may extend the services by written notice to the Contractor within thirty (30) calendar days. 5.16 PURCHASES BY OTHER PUBLIC AGENCIES ALL TERM CONTRACTS: With the consent and agreement of the successful bidder(s), purchases may be made under this bid by other governmental agencies or political subdivisions within the State of Florida. Such purchases shall be governed by the same terms and conditions stated herein. This agreement in no way restricts or interferes with the right of any Florida State or political subdivision or other public entity to bid any or all of these items independently. 5.17 REQUIREMENTS a. This is a requirements contract for the supplies or services specified and effective for the stated Term. The quantities of supplies or services specified are estimates only. Except as this contract may otherwise provide, if the City's requirements do not result in placement of orders in the quantities described as "estimated" or "maximum ", that fact shall not constitute the basis for an equitable price adjustment. b. Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations and Requirements clause or elsewhere in this contract, the Contractor shall furnish to the City all supplies or services specified in the contract and called for by orders issued in accordance with the Ordering clause. fhe City may issue orders requiring delivery to multiple destinations or performance at multiple locations. c. Except as this contract otherwise provides, the City shall order from the Contractor all the supplies or services described in the Price Schedule that are required to be purchased by the City department(s) or division(s) specified in the contract. d. The City is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract. e. If the City requires delivery of any quantity of an item before the earliest date that delivery must be made under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the City may acquire the urgently required goods or services from another source. f. Any order issued during the Term of this contract and not completed prior to the end of such Term shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and City's rights and obligations with respect to that order to the same extent as if the order were completed during the Term. 5.18 ORDERING a. Any items to be furnished under this contract shall be ordered by issuance of purchase orders by City departments or activities, as specified in the contract. Such purchase orders may be issued at any time during the Term of this contract. b. All orders are subject to the terms and conditions of this contract. In case of a conflict between an order and this contract, the contract shall control. c. Orders may be issued orally, by facsimile, by electronic commerce methods. IFB No. 0103- 16 -KM -BC Page 46 of 48 5.19 ORDER LIMITATIONS With regard to orders placed against this contract -- a. there is NO minimum monetary limit on single orders; b. there is NO minimum or maximum limit on the total orders that can be placed against this contract. 5.20 WARRANTY OF SERVICES a. Definitions. "Acceptance," as used in this clause, means the act of an authorized representative of the City by which the City assumes for itself, or as an agent of another, ownership of existing and identified supplies, or approves specific services, as partial or complete performance of the contract. "Correction," as used in this clause, means the elimination of a defect. b. Notwithstanding evaluation and acceptance by the Technical Representative or any provision concerning the conclusiveness thereof, the Contractor warrants that all services performed under this contract will, at the time of acceptance, be free from defects in workmanship and conform to the requirements of this contract. The Contract Administrator shall give written notice of any defect or nonconformance to the Contractor within thirty (30) days from the date of acceptance by the City or other specified event whose occurrence will terminate the period of notice, or combination of any applicable events or period of time. This notice shall state either -- (1) That the Contractor shall correct or re- perform any defective or nonconforming services; or (2) That the City does not require correction or re- performance. c. If the Contractor is required to correct or re- perform, it shall be at no cost to the City, and any services corrected or re- performed by the Contractor shall be subject to this clause to the same extent as work initially performed. If the Contractor fails or refuses to correct or re- perform, the City may, by contract or otherwise, correct or replace with similar services and charge to the Contractor the cost occasioned to the City thereby, or make an equitable adjustment in the contract price. d. If the City does not require correction or re- performance, the City shall make an equitable adjustment in the contract price. 5.21 PRE - PERFORMANCE CONFERENCE a. The Contract Administrator or Technical Representative of the City reserves the right to conduct a Pre - Performance Conference (PPC) to discuss issues that may affect performance on the contract. If the PPC is scheduled, the Contractor will be notified and will be required to attend. The Contractor will be notified of the date, time, and location of the PPC, and any need for attendance by subcontractors. At the conclusion of the PPC, the Contractor and other attendees will be asked to sign a PPC Checklist that outlines the topics discussed at the PPC and wil+ be filed with the contract. b. The Contractor and all other attendees are cautioned that the PPC shall NOT be used as a forum for making changes to the terms and conditions in the contract. Changes to the contract shall be processed in accordance with the procedures provided for in the Changes clause of this contract. IFB No. 0103- 16 -KM -BC Page 47 of 48 SECTION 6 - ATTACHMENTS TO CONTRACT 61 ATTACHMENTS INCORPORATED IN FULL TEXT The following attachments are incorporated in this contract in full text and become an integral part of the contract: • Proposal of the Contractor, dated August 17. 2016 • Exhibit – A Police Badge And Emblems • Exhibit – B Longevity Emblems • Exhibit – C Name Tags • Exhibit – D Serving Since Pins 6.2 DOCUMENTS INCORPORATED BY REFERENCE The following documents are incorporated in this contract by reference and become an integral part of the contract, and shall have the same force and ef`ect as if they were incorporated in full text: • Invitation for Bids No. 0103- 16- KM -BC, dated July 29, 2016, and Addendum 1 thereto. IFB No 0103- 16 -KM -BC _ -- — � - - - -- Page 48 of 48 ACORD® CERTIFICATE OF LIABILITY INSURANCE `� 9/30/2018 DATE (MM/DD/YYYY) 1/17/2 018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Lockton Companies CONTACT NAME: PHONE FAX AIC No): 76 Batterson Park Road Farmington CT 06032 860 - 678 -4000 E -MAIL ADDRESS: TB7 - Z11 - 261104 - 037 9/30/2017 9/30/2018 INSURERS AFFORDING COVERAGE NAIC_# INSURER A: Lib erty Insurance Corporation 42404 $ 3OO 000 INSURED Galls LLC 1345090 1340 Russell Cave Road INSURER B: Liberty Mutual Fire Insurance Comp 23035 _ 3 7885 INSURER C: XL Specialty Insurance Company INSURER D The Ohio Casualty Insurance Company 24074 Lexington KY 40505 INSURER E: GENERAL AGGREGATE $ 2,000,000 INSURER F: $ 2, 000,000 COVERAGES CERTIFICATE NUMBER: 15154629 REVISION NUMBER: XXXXXXX THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER MM /DDY MM/DC DIIYYYY LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE � OCCUR Y N TB7 - Z11 - 261104 - 037 9/30/2017 9/30/2018 OCCURRENCE EACH OCU DAMAGE $ 1 000 000 TO RENTED PREMISES Ea occurrence $ 3OO 000 MED EXP (Any one person) $ 1 PERSONAL & ADV INJURY $ 1, 000,000 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY 1 JE� ❑X LOC OTHER: GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP /OP AGG $ 2, 000,000 $ B AUTOMOBILE LIABILITY X ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS HIRED NON -OWNED AUTOS ONLY AUTOS ONLY X Comp: $1,00 X Coll: $1,000 I N N AS2 -Z11- 261104 -027 9/30/2017 9/30/2018 COMBINED SINGLE LIMIT Ea accident $ 1, 000,000 BODILY INJURY (Per person) $ XXXXXXX BODILY INJURY (Per accident) $ PROPERTY DAMAGE Per accident _ .X XXXXXX $ XXXXXXX $ XXXXXXX C X UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS -MADE N N US00080358LI17A 9/30/2017 9/30/2018 EACH OCCURRENCE $ 10, 000,000 AGGREGATE $ 10,000,000 X I DIED RETENTION $ 10, 000 $ XXXXXXX B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY OFFICER /MEMBER EXCLUDED? ECUTIVE I (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below N / A N WC2 -Z11- 261104 -017 9/30/2017 9/30/2018 OTH- X STATUTE ER E.L. EACH ACCIDENT $ 1 , 000,000 E.L. DISEASE - EA EMPLOYEE $ 1, 000,000 E.L. DISEASE - POLICY LIMIT $ 1, 000 OOO D Excess Umbrella N N ECO (18) 58276018 9/30/2017 9/30/2018 Limit: $15,000,000; XS $10,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) The City of Boynton Beach is included as additional insured as required by written contract. 15154629 The City of Boynton Beach 100 East Boynton Beach Boulevard Boynton Beach FL 33435 09111 0179 - AGIII0-Jl. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE CC) 1998-2019 ACO D CORPORATION. All rights reserved ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD