Minutes 02-01-18MINUTES OF THE EDUCATION AND YOUTH ADVISORY BOARD SPECIAL MEETING
HELD AT BOYNTON BEACH LIBRARY, 208 S. SEACREST BLVD.
BOYNTON BEACH, FLORIDA
ON THURSDAY, FEBRUARY 1, 2018 6:00 P.M.
Present:
Dr. Tiffany North, Chair Sherri Claude, Board Liaison
Lynne Gassant
Peggy Laguerre (arrived at 6:14 p.m.)
Angelica Nevin, Vice Chair
Lori Wilkinson
Valencia Spells Anderson, Alternate
Dariana Rodriguez, Student Reg. Voting Member (arrived at 6:12 p.m.)
Alana Thomas, Student Reg. Voting Member
Kathleen Wilkinson, Student Reg. Non -Voting Member
Absent:
Carla Colebrooks
Gregory Murphy
Call to Order
The meeting was called to order at 6:08 p.m.
II. Approval of Agenda
Motion made by Ms. Nevin, seconded by Ms. Spells Anderson, to approve the agenda as
presented. In a voice vote, the motion passed unanimously.
III. Awards Breakfast/Fundraiser
The date of this event is set for April 28 at Intracoastal Park. An action item for today's
meeting is to review the draft sponsor letter created by Ms. Laguerre and determine to whom
it should be sent. The time of the even was also discussed, whether to make the event a
breakfast or brunch event. Dr. North will contact the owner of Gilby's restaurant who is
interested in possibly sponsoring the food; the type of food may determine the type and time
of the event.
Ms. Nevin explained the purpose of this fundraiser is to replenish funds for the Borovy award
as well as to be able to donate to schools that request funds for various purposes. In addition
to the event being a fundraiser, the other goal is to present an award to a community member
who is an advocate for education/youth. There was consensus to present three awards, using
the categories (recreation, education and culture) that are the mission of the Greater Boynton
Beach Foundation, which is co -sponsoring the event.
Meeting Minutes
Education and Youth Advisory Board
Boynton Beach, Florida February 1, 2018
Ms. Laguerre distributed a draft of the sponsor letter, which the members reviewed and
edited. Ms. Spells Anderson suggested inviting people from organizations who have
benefitted from donations made by the Board. The proposed sponsor packet was also
reviewed and edited.
The target audience for the breakfast was determined to be those who are passionate about
education in the community, e.g. the City, churches, non-profit organizations, etc. How to sell
tickets and what to charge was also discussed. Eventbrite was suggested as a means for
ticket sales.
Advertising the event and distributing the nomination form should be a priority to help
generate interest and attendance. It can be advertised on the City's website, social media,
etc.
Another special meeting will be scheduled for next week, February 8, to continue discussing
and working on this project.
Task List:
• Contact Chris Francois of Gilby's Restaurant regarding sponsoring food — Dr. North
• Obtain more information about Eventbrite — Ms. Gassant
• Request draft award nomination form from Mr. Murphy who volunteered to draft it at the
last meeting — Ms. Claude
• Invite previous Borovy Award recipients and City Commission to the event — Ms. Claude
VI. Adjournment
The meeting was properly adjourned at 7:30 p.m.
�;CL i.Q
_ Sherri Claude
Recreation Administrator