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Agenda 12-06-16The City of Boynton Beach City Commission Agenda Tuesday, December 6, 2016, 6:30 PM Commission Chambers 100 E. Boynton Beach Blvd., Boynton Beach, FL 33435 Regular City Commission Meeting - REVISED - Changed time from 5:30 to 6:30 - Cancelled Closed Door session - Changed Item 6H - Added Item 12D Boynton Beach City Commission Mayor Steven B. Grant (At Large) Vice Mayor Mack McCray (District 11) Commissioner Justin Katz (District 1) Commissioner Christina L. Romelus (District III) Commissioner Joe Casello (District IV) Lori LaVerriere, City Manager James Cherof, City Attorney Judith A. Pyle, City Clerk *MISSION* To create a sustainable community by providing exceptional municipal services, in a financially responsible manner. Page 1 of 424 www. boynton- beach. org WELCOME Thank you for attending the City Commission Meeting GENERAL RULES & PROCEDURES FOR PUBLIC PARTICIPATION AT CITY OF BOYNTON BEACH COMMISSION MEETINGS THE AGENDA: There is an official agenda for every meeting of the City Commissioners, which determines the order of business conducted at the meeting. The City Commission will not take action upon any matter, proposal, or item of business, which is not listed upon the official agenda, unless a majority of the Commission has first consented to the presentation for consideration and action. • Consent Agenda Items: These are items which the Commission does not need to discuss individually and which are voted on as a group. • Regular Agenda Items: These are items which the Commission will discuss individually in the order listed on the agenda. • Voice Vote: A voice vote by the Commission indicates approval of the agenda item. This can be by either a regular voice vote with "Ayes & Nays" or by a roll call vote. SPEAKING AT COMMISSION MEETINGS: The public is encouraged to offer comment to the Commission at their meetings during Public Hearings, Public Audience, and on any regular agenda item, as hereinafter described. City Commission meetings are business meetings and, as such, the Commission retains the right to impose time limits on the discussion on an issue. • Public Hearings: Any citizen may speak on an official agenda item under the section entitled "Public Hearings." • Public Audience: Any citizen may be heard concerning any matter within the scope of the jurisdiction of the Commission - Time Limit - Three (3) Minutes • Regular Agenda Items: Any citizen may speak on any official agenda item(s) listed on the agenda after a motion has been made and properly seconded, with the exception of Consent Agenda Items that have not been pulled for separate vote, reports, presentations and first reading of Ordinances - Time Limit - Three (3) minutes ADDRESSING THE COMMISSION: When addressing the Commission, please step up to either podium and state, for the record, your name and address. DECORUM: Any person who disputes the meeting while addressing the Commission may be ordered by the presiding officer to cease further comments and/or to step down from the podium. Failure to discontinue comments or step down when so ordered shall be treated as a continuing disruption of the public meeting. An order by the presiding officer issued to control the decorum of the meeting is binding, unless over -ruled by the majority vote of the Commission members present. Please turn off all pagers and cellular phones in the City Commission Chambers while the City Commission Meeting is in session. City Commission meetings are held in the Boynton Beach City Commission Chambers, 100 East Boynton Beach Boulevard, Boynton Beach. All regular meetings are held typically on the first and third Tuesdays of Page 2 of 424 every month, starting at 6:30 p.m. (Please check the Agenda Schedule - some meetings have been moved due to Holidays/Election Day). OPENINGS A. Call to Order - Mayor Steven B. Grant CANCELLED -- CLOSED -DOOR SESSION to be held on December 6, 2016 commencing at 5:30 pm in Commission Chambers at City Hall to discuss pending litigation in the case: GEORGE WADE, individually, Plaintiff, vs CITY OF BOYNTON BEACH, a Florida City, Defendant — Palm Beach County Circuit Court Case No. 2016CA004353XXXXMB I nvocation Pledge of Allegiance to the Flag led by Commissioner Casello ROLL CALL Agenda Approval: 1. Additions, Deletions, Corrections 2. Adoption 2. OTHER A. Informational items by Members of the City Commission 3. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS A. Announce the Florida Department of Transportation informational meeting on January 10, 2017 at 6 pm to 8 pm in the Boynton Beach City Library located at 208 Seacrest Blvd. Rich Denis, Public Information Specialist with Infinite Source Communication Group will be present and offer a short presentation on the proposed improvements. B. The 45th Annual Boynton Beach CRA and the City of Delray Beach Holiday Boat Parade will be on Friday, December 9, 2016 and will start at 6:30 p.m. C. The City of Boynton Beach has once again been named the 1st place winner (for large cities) in Palm Beach County for the 2016 Read for the Record campaign. City staff and residents read "The Bear Ate Your Sandwich" to over 2400 students in one day on October 27, 2016. We are delighted to announce this is the 4th year in a row we've won this honor! 4. PUBLIC AUDIENCE INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at the discretion of the Chair, this 3 minute allowance may need to be adjusted depending on the level of business coming before the City Commission) 5. ADMINISTRATIVE A. Appoint eligible members of the community to serve in vacant positions on City advisory boards. Page 3 of 424 The following Regular (Reg) and Alternate (Alt) Student (Stu) and Nonvoting Stu (N/V Stu) openings exist: Arts Commission: 3 Regs and 2 Alts Building Board of Adjustments & Appeals: 4 Regs and 2 Alts Education and Youth Advisory Bd: 4 Regs, 2 Alts, 2 Stu and 1 Stu N/V Historic Resources Preservation Bd: 1 Alt Library Bd: 3 Regs and 2 Alts Planning and Development Bd: 4 Regs and 2 Alts Recreation & Parks Bd: 3 Regs and 2 Alts Senior Advisory Bd: 5 Regs and 2 Alts B. Commissioner Katz has requested to discuss moving the December 20, 2016 Commission Meeting to Monday, December 19, 2016. C. The Mayor has received a request from Palm Beach County for the City to appoint an Ambassador for Palm Beach County My Brother's Keeper (MBK) Initiative. 6. CONSENT AGENDA Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments A. PROPOSED RESOLUTION NO. R16-159 - Authorize the City Manager to sign the grant application with the Assistance to Firefighters Grant (AFG) General Program (Part A) FY 2017 on behalf of the City of Boynton Beach. B. PROPOSED RESOLUTION NO. R16-160 - Authorize the City Manager to sign a video remote interpreting agreement with Stratus Video LLC., for a period of two years, with one year automatic renewals. C. PROPOSED RESOLUTION NO. R16-161 - Approve a Landscape Maintenance Memorandum of Agreement with the Florida Department of Transportation for the maintenance of certain landscape improvement constructed as part of the Ocean 500 project at the southwest corner of Federal Highway and Ocean Avenue. D. Approve the Bid for "ANNUAL SUPPLY OF MISCELLANEOUS UNIFORMS TO INCLUDE EMBROIDERY AND SILK SCREENING" Bid # 005-1412-17/MFD to the following two (2) companies: Global Trading and G & K Services on a primary and secondary vendor basis, to the lowest, most responsive, responsible bidders who met all specifications with an estimated annual amount of $35,000. E. Approve the cost of painting the exterior of Fire Station #2 in the amount of $29,285 to Hartzell Construction of Pompano Beach, FL, utilizing the City of Miami Beach's contract ITB 2014 -191 - SW. The City of Miami Beach's procurement process satisfies the City's competitive bid requirements. F. Approve utilization of the City of Tamarac Two Year Agreement R-2016-99 (Bid No. 16-25B) for "Lime Sludge Removal, Hauling and Disposal" with WestWind Contracting, Inc. of Pembroke Park, FL and authorize an annual "not to exceed" amount of $95,000 for the removal of lime sludge from the East Water Treatment Plant. The City of Tamarac procurement process satisfies the City's competitive bid requirements. G. Approve the minutes from the Regular City Commission meeting held on November 15, 2016. H. Approve award of the bid for "Printing and Mailing Services", Bid No. 077-1210-16/JMA to PRIDE Enterprises of Brandon, FL for the printing and mailing of the City of Boynton Beach 2017 Calendar and FY16 Annual Report. Estimated costs of printing and mailing services is $25,850, estimated costs of postage is $8,400. Page 4 of 424 7. BIDS AND PURCHASES OVER $100,000 - None 8. CODE COMPLIANCE and LEGAL SETTLEMENTS - None 9. PUBLIC HEARING 7 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS The City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission. A. PROPOSED ORDINANCE NO. 16-018 - SECOND READING - PUBLIC HEARING - Approve amendments to the Comprehensive Plan Coastal Management Element addressing new statutory requirements pertaining to prevention/mitigation of flood hazards in the coastal areas (Chapter 163.3178, F.S.) and updating the remaining objectives and policies to account for completions and changes in the City's programs. B. PROPOSED ORDINANCE NO. 16-021 - SECOND READING - PUBLIC HEARING - Approve the fifth extension of the suspension of the application and enforcement of the Workforce Housing Program for a period of one year. 10. CITY MANAGER'S REPORT - None 11. UNFINISHED BUSINESS - None 12. NEW BUSINESS A. Commissioner Casello has requested to discuss the possibility of a referendum for the March 2017 election changing the provision for a candidate to be elected from 50% plus one rule. Commissioner Katz added topics of ranked choice voting and term limit language. (Tabled to December 6, 2016) B. Approve the request of Mayor Steven B. Grant to distribute $300 of his Community Support Funds to Kid's Dreams, a non-profit organization. C. Approve the request of Mayor Steven B. Grant to distribute $300 of his Community Support Funds to the 211 Help Line, a non-profit organization. D. Approve the request of Commissioner Casello to distribute $1,000 of the Community Support Funds to the Community Caring Center, a non-profit organization. E. PROPOSED RESOLUTION NO. R16-162 - Approve and authorize the execution of an Interlocal Agreement for vote processing equipment use and election services by and between the Palm Beach County Supervisor of Elections and the City of Boynton Beach. F. PROPOSED RESOLUTION NO. R16-163 - Approve Resolution designating Canvassing Board for March 2017 Municipal Election. G. PROPOSED RESOLUTION NO. R16-164- Consideration of proposed Notice of Intent which would establish a moratorium temporarily freezing any administrative processing or approval of group homes. H. Discussion of remaining cemetery plots and possible restriction to Boynton Beach residents. 13. COMMUNITY REDEVELOPMENT ADVISORY BOARD A. Reports -- None B. Pending Items 1. City Services Survey for the CRA C. New Assignments -- None Page 5 of 424 14. LEGAL A. PROPOSED ORDINANCE NO. 16-022 - FIRST READING - Approve the annual update to the Five -Year Capital Improvements Schedule of the Capital Improvements Element of the City's Comprehensive Plan. 15. FUTURE AGENDA ITEMS A. Annual Performance review of City Manager - December 20, 2016 B. City Commission to review Legislative Priority List for upcoming Legislative Session - January 17, 2017. C. Discuss an amendment of the City's Zoning Regulations (LDR Chapter 3, Section 3.D.) to allow medical offices as accessory uses to a residential development. - February 7, 20017. D. Monthly Departmental Presentations: City Clerk - December 2016 Library - January 2017 Communications/Marketing - February 2017 E. The Commission meeting on Tuesday, March 7, 2017 has been rescheduled to Monday, March 6, 2017 at 6:30p.m. in the Commission Chambers due to members of the Commission travelling to Tallahassee on March 7, 2017. F. Jeanne Heavilin, President of Greater Boynton Beach Sister Cities has requested to discuss the possibility of a Sister City relationship with Rauma, Finland - December 20, 2016. G. Joint City Commission/CRA Workshop for six month update on 2016 strategic plan at the Intracoastal Park Clubhouse (IPC) at 3:30p.m. - March 28, 2017. H. Discuss the creation of a citizen oversight committee as provided by Palm Beach County ordinance and Interlocal agreement- January 2017. Interlocal Agreement with CRA for Community Standards Outreach position - January 17, 2017. J. Amendments to the Land Development Regulations establishing the Mixed Use — 4 (MU -4) zoning district (CDRV 16-006) — Approve amendments to the LAND DEVELOPMENT REGULATIONS, Chapters 1, 3, and 4 to begin implementing the Community Redevelopment Plan with the establishment of the new Mixed Use 4 (MU -4) Zoning district, including amendments or addition to definitions, site development standards, zoning uses, and urban design standards. City initiated - December 20, 2016 K. Amendments to the Land Development Regulations for minimum and maximum size of Infill Planned Unit Developments (IPUD) (CDRV 16-006) — Approve amendments to the LAND DEVELOPMENT REGULATIONS Chapter 3, Article III, Section 2.G to eliminate the minimum and maximum lot area standards for the Infill Planned Unit Development Zoning District (IPUD). City initiated. - December 20, 2016 L. Discuss Cannibus dispensing regulations - January 3, 2017. 16. ADJOURNMENT NOTICE 1F APER.SON DECIDES TOAPPEALANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, HE/SHE WILL NEED ARECORD OF THE PROCEEDINGSAND, FOR SUCH PURPOSE, HE/SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING 1S MADE, WHICH RECORD INCLUDES THE TESTIMONYAND EVIDENCE UPON WHICH THEAPPEAL 1S TO BE BASED. (F.S. 286.0105) Page 6 of 424 THE CITY SHALL FURNISH APPROPRIATEAUXIL ARYAIDSAND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL W1THA DISABILITYAN FQUAL OPPORTUNITY TO PARTICIPATE 1N AND ENJOY THE BENEFITS OFA SERVICE, PROGRAM, ORACTWITY CONDUCTED BY THE CITY PLEASE CONTACT THE CITY CLERK'S OFFICE, (561) 742-6060 OR (TTY)1-800-955-8771, AT LEAST 48 HOURS PRIOR TO THE PROGRAM ORACTIVITY 1N ORDER FOR THE CITY TO REA.SONABLYACCOMMODATE YOUR REQUEST. ADD1T1ONALAGENDAITEMS MAY BEADDED SUBSEQUENT TO THE PUBLICATION OF THEAGENDA ON THECITY'S WEB SITE. INFORMATION REGARDING 1TEMSADDED TO THEAGENDAAFTER 1T 1S PUBLISHED ON THE C1TYS WEB SITE CAN BE OBTAINED FROM THE OFFICE OF THE CITY CLERK. Page 7 of 424 1.A. OPENING ITEMS 12/6/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/6/2016 REQUESTED ACTION BY COMMISSION: Call to Order - Mayor Steven B. Grant CANCELLED -- CLOSED -DOOR SESSION to be held on December 6, 2016 commencing at 5:30 pm in Commission Chambers at City Hall to discuss pending litigation in the case: GEORGE WADE, individually, Plaintiff, vs CITY OF BOYNTON BEACH, a Florida City, Defendant — Palm Beach County Circuit Court Case No. 2016CA004353XXXXMB I nvocation Pledge of Allegiance to the Flag led by Commissioner Casello ROLL CALL Agenda Approval: 1. Additions, Deletions, Corrections 2. Adoption EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT. Non -budgeted ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Page 8 of 424 Grant Amount: REVIEWERS: Department City Clerk Reviewer Action Approved Date 10/19/2016 - 0:00 PPA Page 9 of 424 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/6/2016 REQUESTED ACTION BY COMMISSION: Informational items by Members of the City Commission EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: CLIMATE ACTION DISCUSSION: Is this a grant? Grant Amount: REVIEWERS: Department City Clerk 2.A. OTHER 12/6/2016 Reviewer Action Date Foyle, Judith Approved 10/10/2016 - 0:06 FSM Page 10 of 424 3.A. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS 12/6/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/6/2016 REQUESTED ACTION BY COMMISSION: Announce the Florida Department of Transportation informational meeting on January 10, 2017 at 6 pm to 8 pm in the Boynton Beach City Library located at 208 Seacrest Blvd. Rich Denis, Public Information Specialist with Infinite Source Communication Group will be present and offer a short presentation on the proposed improvements. EXPLANATION OF REQUEST. Representatives will be present to answer questions and listen to concerns relating to proposed roadway improvements on 1-95. The project corridor runs through Delray Beach and Boynton Beach. Night time construction has been proposed to minimize the impact on the public. The construction is anticipated to commence in the Spring of 2018 for a period of 18 months for an estimated construction cost of $12.5 million. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? There will be no impact on City programs or services. FISCAL IMPACT. Non -budgeted No fiscal impact to make the announcement of the public informational meeting. ALTERNATIVES: Do not announce the public meeting for the Florida Department of Transportation and proposed project for improvements along 1-95 corridor. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Description Page 11 of 424 D Other Presentation D Other Meeting Flyer REVIEWERS: Department Reviewer Action Date City Clerk Pyle, Judith Approved 11/20/2016 - 4:10 PPA Finance Howard, Tim Approved 11/20/2016 - 4:11 PPA City Manager LaVerriere, Lori Approved 11/30/2016 - 10:28 AM Page 12 of 424 'IT N 'IT 0 � ¢ 2 n � }Z ... .m \\.. .Lug�� ~^ �2 ° 2 ,t, � � . . «� § �/ � . -# ■� . :� d. 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ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS 12/6/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/6/2016 REQUESTED ACTION BY COMMISSION: The 45th Annual Boynton Beach CRA and the City of Delray Beach Holiday Boat Parade will be on Friday, December 9, 2016 and will start at 6:30 p.m. EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: REVIEWERS: Department Finance Finance City Manager Reviewer Action Date Howard, Tim Approved 11/29/2016 - 3:57 PM Howard, Tim Approved 11/29/2016 - 3:57 PM LaVerriere, Lori Approved 11/30/2016 - 10:23 AM Page 25 of 424 3.C. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS 12/6/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/6/2016 REQUESTED ACTION BY COMMISSION: The City of Boynton Beach has once again been named the 1st place winner (for large cities) in Palm Beach County for the 2016 Read for the Record campaign. City staff and residents read "The Bear Ate Your Sandwich" to over 2400 students in one day on October 27, 2016. We are delighted to announce this is the 4th year in a row we've won this honor! EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: REVIEWERS: Department Finance Finance City Manager Reviewer Action Date Howard, Tim Approved 11/20/2016 - 3:66 PM Howard, Tim Approved 11/20/2016 - 3:66 PM LaVerriere, Lori Approved 11/30/2016 - 10:41 AM Page 26 of 424 5.A. ADMINISTRATIVE 12/6/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/6/2016 REQUESTED ACTION BY COMMISSION: Appoint eligible members of the community to serve in vacant positions on City advisory boards. The following Regular (Reg) and Alternate (Alt) Student (Stu) and Nonvoting Stu (N/V Stu) openings exist: Arts Commission: 3 Regs and 2 Alts Building Board of Adjustments & Appeals: 4 Regs and 2 Alts Education and Youth Advisory Bd: 4 Regs, 2 Alts, 2 Stu and 1 Stu N/V Historic Resources Preservation Bd: 1 Alt Library Bd: 3 Regs and 2 Alts Planning and Development Bd: 4 Regs and 2 Alts Recreation & Parks Bd: 3 Regs and 2 Alts Senior Advisory Bd: 5 Regs and 2 Alts EXPLANATION OF REQUEST. The attached list contains the names of those who have applied for vacancies on the various Advisory Boards. A list of vacancies is provided with the designated Commission members having responsibility for the appointment to fill each vacancy. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Appointments are necessary to keep our Advisory Board full and operating as effectively as possible. FISCAL IMPACT. Non -budgeted None ALTERNATIVES: Allow vacancies to remain unfilled. STRATEGIC PLAN: High Performing City Organization STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 27 of 424 ATTACHMENTS: Type D Other D Other D Other D Other D Other D Other D Other D Other D Other D Other D Other D Other D Other D Other D Other D Other D Other D Other D Other D Other D Other D Other REVIEWERS: Department City Clerk Reviewer Pyle, Judith Description Appointments 12-6-16 Altieri Banic EYAB Banic RPB Bionta Brake Colebrooks Feldman Harris Johnston Kanter Laguerre Lundquist Mondello Oyer Palermo Podray Rodriguez D Rosecrans Skarecki Whedon Zonenstein Action Approved Date 10/19/2016 - 3:06 Pl\A Page 28 of 424 APPOINTMENTS AND APPLICANTS FOR DECEMBER 6, 2016 Arts Commission Mayor Grant Reg 3 yr term to 12/17 Tabled (3) III Romelus Reg 3 yr term to 12/17 Mayor Grant Reg 3 yr term to 12/19 IV Casello Alt 1 yr term to 12/17 1 Katz Alt 1 yr term to 12/17 Applicants Susan Oyer - Current Alternate and Current Regular Member of Historic Resources Preservation Bd. Building Board of Adjustments and Appeals II McCray Reg 3 yr term to 12/17 Tabled (3) III Romelus Reg 3 yr term to 12/19 IV Casello Reg 3 yr term to 12/19 Mayor Grant Reg 3 yr term to 12/19 1 Katz Alt 1 yr term to 12/17 11 McCray Alt 1 yr term to 12/17 Applicants None Education and Youth Advisory Board II McCray Reg 2 yr term to 12/18 III Romelus Reg 2 yr term to 12/18 IV Casello Reg 2 yr term to 12/18 Mayor Grant Reg 2 yr term to 12'18 Mayor Grant Alt 1 yr term to 12/17 1 Katz Alt 1 yr term to 12/17 1 Katz Stu 1 yr term to 12/17 11 McCray Stu 1 yr term to 12/17 III Romelus Stu NN 1 yr term to 12/17 Applicants Anthony Altieri Carla Colebrooks - Current Regular Lisa Browne Banic Carol E. Lundquist - Current Regular Peggy Laguerre Robert Whedon Dariana Rodriguez - Current Stu NN Historic Resources Preservation Board Mayor Grant Ait 1 yr term to 4/17 Applicant Jesse Feldman Page 29 of 424 Library Board II McCray Reg 3 yr term to 12/19 ill Romelus Reg 3 yr term to 12/19 IV Casello Reg 3 yr term to 12/19 Mayor Grant Alt 1 yr term to 12/17 1 Katz Alt 1 yr term to 12/17 Applicants None Planning and Development Board Mayor Grant I Katz II McCray III Romelus IV Casello Mayor Grant Applicants Reg 2 yr term to 12/17 Reg 2 yr term to 12/18 Reg 2 yr term to 12/18 Reg 2 yr term to 12/18 Alt 1 yr term to 12/17 Alt 1 yr term to 12/17 Floyd Zonenstein - Current Alternate requests to be Regular Andrew Podray Trevor Rosecrans - Current Regular Nicolas Skarecki - Current Regular James Brake - Current Alternate Stephen Palermo - Current Regular Recreation and Parks Board III Romelus Reg 3 yr term to 12/19 IV Casello Reg 3 yr term to 12/19 Mayor Grant Reg 3 yr term to 12/19 II McCray Alt 1 yr term to 12/17 Tabled (2) 1 Katz Alt 1 yr term to 12/17 Applicants Lisa Browne Banic Julie Mondello - Current Regular Christina Johnston - Current Regular Charles Kanter - Current Regular Senior Advisory Board Mayor Grant Reg 2 yr term to 12/18 1 Katz Reg 2 yr term to 12/18 11 McCray Reg 2 yr term to 12/18 III Romelus Reg 2 yr term to 12/18 IV Casello Reg 2 yr term to 12/18 Ill Romelus Alt 1 yr term to 12/17 Tabled (2) IV Casello Alt 1 yr term to 12/17 Tabled (2) Applicants Marcia Bionta - Current Regular Janet Harris - Current Regular Page 30 of 424 From: aaltieri <noreply@123contactform.com> Sent: Monday, November 14, 2016 11:25 AM To: City Clerk Subject: Advisory Board Appointment application Attachments: Altieri_Anthony_CV_1116nr.pdf Today's date Name Gender Phone number 11/14/2016 Anthony Altieri Male 954-529-7287 Address 1106 Fosters Mill Drive Boynton Beach F133436 United States Email Current occupation or, if retired, prior occupation Education Are you a registered voter? Do you reside within the Boynton Beach City limits? aaltierinlynn.edu Education Administrator Doctorate Yes Yes Do you own/manage a business within No City limits? If "yes", name of business: Are you currently serving on a City No board? Have you served on a City board in the No past? If "yes", which board(s) and when? Have you ever been convicted of a No crime? If "yes", when and where? 1 Page 31 of 424 Advisory Board Education and Youth Advisory Board Personal I work in higher education at a small, private University and have had a career in the Qualifications field for over 15 years. My career experience and education have afforded me many opportunities to examine, explore, create, and have an impact on student's experiences. I possess an M.S. in student affairs, an MBA, and a doctorate of education in higher education administration. Beyond education and career experience, I have created a number of programs and services to enhance student learning beyond the classroom in the areas of student transition, leadership, and critical thinking both professionally and via community service. Professional Outlined on resume, however, in list format: Memberships NASPA, ACPA, NODA, AERA Feel free to attach/upload an wA7w.123contactforrn.com/upload_dld.php?fileid=9ef23d7892bb30b232el7ec6b8d3fc4e extra sheet or resume. Certification I, the applicant, hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. The message has been sent from 170.55.2.105 (United States) at 2016-11-14 11:24:56 on Internet Explorer 11.0 Entry ID: 189 Referrer:www.boynton-beach.org/officials/education and youth advisory board.php Page 32 of 424 1 I; 1106 Fosters Mill Drive, Boynton Beach, Florida 33436 (954)529-7287 anthonyaltieri1975@gmaitcom www.finkedincom/in/DrAnthonyAhieri EDUCATION Doctor of Education, Higher Education Administration 2014 University of Florida, Gainesville, Florida Dissertation: The Pathway to Self -Authorship: Student Perspectives on a Required Service Learning Experience Master of Business Administration Lynn University, Boca Raton, Florida Specialization: Sports Administration 6 Masterof Science, College Student Personnel Administration 1999 Canisius College, Buffalo, New York Assistantships: Housing and Residence Life at Hilbert College, Buffalo, New York (1998-1999) Multicultural Affairs at Canisius College, Buffalo, New York (1997-1998) Bachelor of Arts, Sociology 1997 St. John Fisher College, Rochester, New York HIGHER EDUCATION ADMINISTRATION EXPERIENCE LYNN UNIVERSITY 2006 -present Boca Raton, Florida Lynn University is a four-year private institution with an enrollment of 2,600 students. The University has been recognized in U.S. News and World Report for having one of the highest percentages of international students in the nation, accounting for over twenty-six percent (26%) of the student population. Additionally, the institution was recently recognized as one of the most innovative institutions of higher education in the United States. Associate Dean of Students (2013 -present) Lynn University, Office of the Dean of Students, Boca Raton, Florida Responsibilities • Provide direct supervision to nine (9) departments/areas within the Division of Student Ad=airs, including Student Involvement (Greek Life, programming, leadership, orientation, student organizations, and civic engagement), Housing and Residence Life, Career Center, Spiritual and Religious Life, Diversity and Multiculturalism, Campus Recreation, Health Center, Student Insurance, and the Women's Center. • Responsible for the supervision of fifteen (15) master and doctorate level professional staff members on the assistant dean, director, and coordinator level as well as one full time administrative assistant. • Plan and oversee an operating budget of approximately $4 million dollars for areas of oversight. Page 33 of 424 ANTHONY R. ALTIERI, Ed.D. 2 • Oversee large-scale departmental projects to ensure they fulfill the learning objectives of transitional and retention programs, diversity initiatives, and departmental strategic initiatives. • Assist with policy development, review, and implementation for the division. • Intentionally conn =icate and disseminate information to students regarding University resources, expectations, and services. • Collaborate with faculty, staff and external agencies to establish cohesive movement toward fulfilling the mission of the division and University. • Review and edit all business contracts for the division prior to submission to General CounseL • Facilitate strategic planning for all departments of responsibility and ensure ongoing movement toward achieving goals and objectives. • Assist with a variety of student, family, and University issues and crisis situations. • Serve as divisional representative at cross -training programs with other departments and divisions. Select Accomplishments • Led a strategic internal review of the mission, vision, and core values statement for the division of Student Affairs. • Formulated, conceptualized and implemented a comprehensive, competencies -based transitional program for new students with a variety of collaborations and programs within the design to foster intellectual and social development as well as to promote retention. • Created and implemented a Peer Mentor program that fosters student engagement and support for new students. The program, in collaboration with other intentional efforts, yielded a nine eight percent (98%) student satisfaction rating in its first year. • Developed and established University process and reporting template for Title IX investigations. • Individually trained all University Title IX investigators to ensure consistency in practice. • Led a University -wide initiative to redesign the new student arrival and check-in procedure as well as the branding, communication, and marketing of the new student transitional program • Facilitated the development of Director of Conduct and Community Standards, Director of Diversity and Multiculturalism, and Coordinator for New Student Transitional Programs positions within the division. • Led the creation of the Center for Student Involvement to become more inclusive of highly programmatic departments and to centralize efforts. • Developed a Peer Minister program to aid students with religious and spiritual expression and exploration. • Established dedicated mediation and reflection spaces to promote spiritual development. • Designed a highly effective and successful Pre -Orientation program in collaboration with Academic Affairs, Financial Aid, and other campus constituents. • Created a strategic and comprehensive professional development plan for the continued professional growth of divisional staff • Developed a selective, four-year leadership development cohort program for incoming students focused on in-depth personal exploration and reflection. Page 34 of 424 ANTHONY R. ALTiERI, Ed.D. 3 Institutional Service • Title IX investigator and investigative process trainer. • First responder for crisis situations (natural disaster, student issues, etc.) as appointed by the University Cabinet. • Retention Task Force as appointed by the Vice President for Admission and Enrollment Management. • Tad Mini Implementation committee as appointed by the Chief Information Officer. • Marketing and Website Design committee as appointed by the Vice President for Marketing. • Sustainability committee on Energy as appointed by the President. • Student Affairs Assessment committee as appointed by the Vice President for Student Affairs. • Data Governance committee as appointed by the Chief of Staff • Search coninittee chairperson for Director of Student Involvement, Director of Housing and Residence Life, Director of Diversity and Multiculturalism, and the Coordinators of Student Involvement hiring processes. Assistant Dean of Students (2006-2013) Lynn University, Office of the Dean of Students, Boca Raton, Florida Responsibilities • Served as the Chief Conduct Officer for the University. • Coordinated and provided direct oversight to all procedures, hearings, and outcomes related to student conduct. • Provided direct oversight and supervision to the Office of Student Involvement (2010 - present). • Supervised three (3) full-time, professional staff members in the areas of Civic Engagement, Greek Life, Campus Wide Programming, and Leadership Development. • Supervised and trained Conduct Review Officers and advised on their performance regarding all conduct and mediation activity. • Provided crisis response and resolution related to parent and student issues. • Assisted students with navigating and understanding University resources and conduct procedures. • Reviewed all contracts for the Division of Student Affairs prior to submission to General Counsel. • Investigated and collected information related to potential violations of the Code of Conduct. • Planned and implemented New Student Orientation; coordinated with internal and external stakeholders, and established relationships across campus for program development. • Created, developed, and provided oversight to the Orientation Leader program. • Co -Advised Student Government Association and assisted all student clubs and organizations. Select Accomplishments • Conducted a thorough and critical review of all established student conduct policies and procedures for inclusion in a university -wide policy manual Page 35 of 424 ANTHONY R. ALTIERI, Ed.D. 4 • Established alternative education based sanctioning options for violations of the student code of conduct, including a comprehensive behavioral agreement process to guide student success efforts. Within the first two years, students opting for behavioral agreements achieved a ninety two percent (92%) success rate of goal attainment. • Led a re -design and expansion of the Office of Student Involvement to encompass leadership development, community service, and first year transitional programs. • Developed an Alternative Spring Break Program for yearly implementation. • Restructured Student Government to increase inclusivity and effectiveness with addressing student issues as a board of twelve students of equal voice. • Initiated a comprehensive orientation program specifically focused on the unique transitional needs of first year international students and their parents. • Developed and implemented Freshman Convocation in collaboration with Academic Affairs and University Events as a campus tradition. Institutional Service • First responder for crisis situations (natural disaster, student issues, etc.) as appointed by the University Cabinet. • ALERT Team (early intervention) as appointed by Vice President for Student Affairs. • Student Affairs Assessment connnittee as appointed by the Vice President for Student Affairs. • Campus Safety and Security Task Force as appointed by the Chief of Campus Safety. • Data Governance committee as appointed by the Chief of Staff • Chairperson of Student Affairs Progrannning committee for the 2012 US Presidential Debate hosted at the University in October 2012 as appointed by the Chief of Staff and Senior Vice President for Institutional Advancement. ST. JOHN FISHER COLLEGE Rochester, New York 2001-2006 St. John Fisher College is a four-year private, liberal arts institution in the Catholic tradition of American higher education with an enrollment of 4,000 students. The College emphasizes liberal learning for student in traditional academic disciplines, as well as for those in more directly career -oriented fields. Assistant Director of Residential Life (2003-2006) St. John Fisher College, Office of Residential Life, Rochester, New York Responsibilities • Assisted with the overall operation of the department including staff training and development, managing concerns of parents and students, as well as developing relationships with various campus departments and outside agencies. • Served as the Chief Conduct Officer for the College and the administration of all disciplinary procedures and hearings. • Maintained and organized conduct information and files as well as compiled and provided reports regarding disciplinary statistics on campus. Reviewed conduct policies and procedures on a regular basis. • Ensured use of proper procedures and policy enforcement for all conduct related incidents. Page 36 of 424 ANTHONY R. ALTIERI, Ed.D. 5 • Assisted with the coordination and facilitation of Resident Assistant training and selection, conduct training, and departmental committee selection. • Assisted with the facilitation of the annual housing selection process. Select Accomplishments • Facilitated the implementation process of a conduct tracking software. • Redesigned and implemented Resident Assistant selection processes for increased participation and feedback from existing student staff: • Established a conduct review board with faculty and student hearing officers as well as the training associated with the initiative. Institutional Service • Chairperson of the Resident Assistant Development committee as appointed by the Director of Residence Life. • College Wellness committee as appointed by the Director of Residence Life. • Accreditation sub -committee within the Division of Student Affiairs as appointed by the Dean of Students. • Academic Advisor for first-year students. Coordinator of Student Discipline/Area Coordinator (2001-2003) St. John Fisher College, Office of Residential Life, Rochester, New York Responsibilities • Provided direct oversight to a residential living area consisting of three buildings of upper-class students and facilitated the overall operation of those facilities. • Provided direct supervision of seven (7) Resident Assistants and one (1) Senior Resident Assistant. • Served as the Chief Conduct Officer for the College and the administration of disciplinary procedures and hearings. • Developed and implemented all trainings for conduct hearing officers. • Coordinated and provided oversight to campus -wide conduct procedures, hearings, and outcomes. • Ensured use of proper conduct procedures and policy enforcement. • Assisted with the coordination and facilitation of the yearly housing selection process. • Managed prograrnining budget for assigned residential area. • Assisted with the coordination and facilitation of Resident Assistant training and selection, conduct training, and departmental committee selection. Select Acco lis ents • Created a comprehensive conduct officer training manuaL • Designed a programming model for departmental use and implementation focused on the multiple dimensions of student development. STATE UNIVERSITY OF NEW YORK COLLEGE AT BROCKPORT 1999-2001 Brockport, New York The State University of New York College at Brockport is a selective four-year, liberal arts, public institution with an enrollment of 7,100. U.S. News and World Report has ranked this institution in the first tier of master's granting colleges in the Northeast region. Page 37 of 424 ANTHONY R. ALTIERI, Ed.D. Resident Director (1999-2001) State University of New York College at Brockport, Department of Residential Life/Learning Communities, Brockport, New York Responsibilities • Responsible for First Year Residence Hall of 200+ students and the direct supervision of four Resident Assistants and nine Night Desk Attendants. • Co -Advised the Residence Council and assisted with programming within the living - learning community. • Coordinated and participated in the Resident Assistant selection process. TEACHING EXPERIENCE Adjunct Faculty 2007 -present Lynn University, College of Arts & Sciences, Boca Raton, Florida • Dialogue of Justice and Civic Life 300: "Citizenship Project Revisited" (2016) • Dialogue of Self and Society 301: "Presentational Communication and Technology" (2014) • Dialogue of Self and Society 100: "Self & Society -American" (2013) • Dialogue of Self and Society 100: "Citizenship Project" (2012) • Co -Facilitated Study Abroad Trips to Mexico and the Caribbean (2007, 2009) Guest Lecturer 2014 University of Florida, College of Education, Gainesville, Florida • Lectured to doctoral students regarding qualitative research methods and conducting dissertation research Additionally, shared practical advice to doctoral candidates embarking on the dissertation writing and submission process. Adjunct Faculty 2001-2006 St. John Fisher College, College of Liberal Arts, Rochester, New York • Freshman Seminar 100 3 Adjunct Faculty 1999-2001 State University of New York College at Brockport, College of Education, Brockport, New York • Education 302: "Achieving Helping Relationships in College Residence Halls" PROFESSIONAL AFFILIATIONS AND INVOLVEMENT American Educational Research Association 2015 -present Florida College Personnel Association 2014 -present • President -Elect (2015) • Director of Professional Development (2014) NODA: Association for Orientation, Transition, & Retention in Higher Education 2014 -present Association of Student Conduct Administration 2003 -present • Member, Conflict Resolution Committee (2010 -present) • Representative for the South Florida Region (2008-2010) Page 38 of 424 ANTHONY R. ALTIERI, Ed.D. ACPA: College Student Educators International 1999 -present • Directorate Board for Admissions, Orientation and First -Year Experience (2014-2015) NASPA: Student Affairs Administrators in Higher Education 1997 -present Northeast Association of College and University Housing Officers 2001-2006 • Member of Judicial Affairs Committee (2004-2006) • Member of New Professional Development Corrunittee (200572006) AWARDS/RECOGNITIONS Leadership Boca `16 Cohort Member and Participant 2016 Boca Raton Chamber of Commerce "Excellence in Institutional Change" Award 2014 ACPA: College Student Educators International Commission on Administrative Leadership "Volunteer of the Year" Recognition 2012 Hugh O'Brian Youth Leadership (HOBY) South Florida CIVIC ENGAGEMENT Board of Directors, Pediatric Oncology Support Team 2015 -present St. Mary's Hospital, West Paha Beach, Florida Chapter Advisor, Golden Key Honor Society 2014 -present Lynn University, Boca Raton, Florida Chapter Advisor, Order of Omega 2013 -present Lynn University, Boca Raton, Florida HOBY South Florida Volunteer and Planning Committee Hugh O'Brian Youth Leadership, Boynton Beach, Florida 2008-2014 • Director of Program -South Florida region (2011-2014) • Facilitator (2008-2011) Volunteer and Counselor Camp Good Days and Special Times, Mendon, New York 1997-2007 CONFERENCE PRESENTATIONS Altieri, A. & Weaver, A. (2017). From entry level to mid-level: A reflective activity to refine your passion, purpose, and career path. Paper presented at National Association of Student Personnel Administrators (NASPA) Annual Convention, San Antonio, TX. Altieri, A. & Adamson, L. J. (2016). A competencies based transitional program. Paper presented at National Orientation Directors Association (NODA) Annual Convention, Indianapolis, IN, 7 Page 39 of 424 ANTHONY R. ALTIERI, Ed.D. 8 Alfieri, A., Fink, L. & Keehn, J. (2016). Is the end really coming? A dialogue of student affairs practitioners at small colleges and universities. Paper presented at National Association of Student Personnel Administrators (NASPA) Annual Convention, Indianapolis, IN. Alfieri, A. & Bender, B. (2016). A structured mentoring program for new students: A small school approach to fostering connections. Paper presented at National Association of Student Personnel Administrators (NASPA) Annual Convention, Indianapolis, IN. Altieri, A. & Weaver, A. (2016). The pathway to self -authorship: Connecting service and learning outside of the classroom. Paper presented at National Association of Student Personnel Administrators (NASPA) Annual Convention, Indianapolis, IN. Adamson, L. J. & Altieri, A. (2015). Brew your best program: What we can learn from Starbucks. Paper presented at National Orientation Directors Association (NODA) Annual Convention, Denver, CO. Altieri, A. & Bender, B. (2015). Creating community leaders. Paper presented at Florida Campus Compact (FCC) Annual Convention, Boca Raton, FL. Alfieri, A., Osorio, T. & Riordan, P. S. (2015). A four -tiered approach to student success and retention. Paper presented at American College Personnel Association (ACPA) Annual Convention, Tampa, FL. Ahieri, A. (2014). Social change model and service for life. Paper presented at Hugh O'Brian Youth Leadership (HOBY) South Florida Regional Conference, Boca Raton, FL. Alfieri, A. (2013). The pathway to se f authorship: Student perspectives on a required service learning experience. Paper presented at Florida Communication Association (FCA) Annual Convention, Orlando, FL. Alfieri, A. (2012). Building and leading diverse teams. Panel discussion at Hugh O'Brian Youth Leadership (HOBY) International World Leadership Congress, Chicago, IL. Alfieri, A. (2012). The benefits and challenges of social media. Paper presented at Hugh O'Brian Youth Leadership (HOBY) South Florida Regional Conference, Boca Raton, FL. Altieri, A. & Fucci, J. (2011). Personal, group and societal leadership: Foundations for social change. Paper presented at Hugh O'Brian Youth Leadership (HOBY) South Florida Regional Conference, Boca Raton, FL. CERTIFICATIONS AND TRAININGS Civil Rights Investigator Training and Certification 2016 Association of Title IX Administrators Emergency Management Institute U.S. Department of Homeland Security, FEMA 2016 Page 40 of 424 ANTHONY R. ALTIERI, Ed.D. Title IX Investigations Academic Impressions 2015 Gehring Institute Principles and Practice of Administrating Conduct Processes 2003 Association of Student Conduct Administrators Page 41 of 424 Pyle, Judith From: lisa.pr.expert <noreply@123contactform.com> Sent: Monday, September 19, 2016 5:00 PM To: City Clerk Subject: Advisory Board Appointment application Attachments: 201609_Resume-Lisa Browne Banic_Program Mgr.doc Today's date 09/19/2016 Name Lisa Browne Banic Gender Female Phone number 954-809-9815 Address 720 E. Ocean Ave Boynton Beach FL 33435 United States Email lisa.pr.expertggmail.com Current occupation or, if retired, prior Public Affairs & Signal Communications Officer, U.S. Army occupation Education M.A., Organizational Leadership; B.A. Public Relations/Journalism Are you a Yes registered voter? Do you reside within the Boynton Yes Beach City limits? Do you own/manage a Yes business within City limits? If "yes", name of Lisa B - PR & Writing Services business: Are you currently serving on a City No board? Have you served on a City board in the No past? If "yes", which N/A board(s) and when? Have you ever been No I Page 42 of 424 convicted of a crime? If "yes", when and N/A where? Advisory Board Education and Youth Advisory Board Personal U.S ARMY MAJOR LISA BROWNE BANIC, PMP, CKM; Qualifications LISA.PR.EXPERTLtWMAIL.COM; 954-809-9815 An accomplished people -oriented team player with a successful track record in Communications, Marketing and Event Management gained in corporate. government and military business environments. Her goal -oriented competitive spirit combined with well -honed skill sets has resulted in a continuous upward career path in marketing and public relations related fields. In the process of getting teacher certif. Experienced and successful in proposal, award and grant writing for multiple industries and marketing efforts. Over 10 years Project Management, database marketing experience in power/utilities, government. Professional • Public Relations Society of America (PRSA) Board Member, Palm Beach Co. Memberships • Gonzaga University Alumni Association • International Association of Business Communicators (IABC) • United States Rowing Association (USRA), National competitor • Knowledge Management Institute (KMI) • AFCEA (Government & Private Sector Signal Communications association) Feel free to attach/upload an www 123contactform.com!upload dld.php?fileid=a73922338ef3917c5fl6b30719b49697 extra sheet or resume. Certification I, the applicant, hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. The message has been sent from 184.238.162.139 (United States) at 2016-09-19 15:59:40 on Firefox 48.0 Entry ID: 177 Referrer: www.boynton-beach.org/officials/recreation and parks board.php Page 43 of 424 Ili, Shaxla From: lisa.pr.expert <noreply@123contactform.com> Sent: Monday, September 26, 2016 11:11 PM To: City Clerk Subject: Advisory Board Appointment application Today's date 09/26/2016 Name Lisa Browne Banic Gender Female Phone number 954-809-9815 Address 720 E Ocean Ave 4507 If "yes", name of business: Boynton Beach FL 33435 United States Email lisa.pr.expertcr gmail.com Current occupation or, if U.S.Army Reserve Public Affairs & Human Resources Officer retired, prior occupation Education BA Public Relations & Journalism Are you a registered voter? Yes Do you reside within the yes Boynton Beach City limits? Do you own/manage a yes J 70 business within City limits? If "yes", name of business: Lisa B - PR & Writing Services Are you currently serving No -® on a City board? Have you served on a City No board in the past? If "yes", which board(s) and when? Have you ever been No convicted of a crime? If "yes", when and where? Advisory Board Recreation & Parks Board Personal Qualifications • 10 years successful career at 3 U.S. Combatant Commands. U.S. Central Command, U.S. Southern Command and National Guard Bureau, either as a government contract employee or on military work orders • US Army Public Affairs, Signal Communications & Human Resources certified a Over 10 years volunteer children's coach in swimming, basketball, kayaking t Page 44 of 424 and rowing. • Highly skilled in scope definition, budget, resource management, and proactive change management practices. Successfully utilized Waterfall and Agile methodologies. Professional Memberships U.S. Rowing Association (USRA) Public Relations Society of America (PRSA) Intl Association of Business Communicators (IABC) Department of Defense Info School (DINFOS) Public Affairs Officer (PAO) certification State of Florida Public Information Officer (PIO) certification • Experienced and successful in proposal, award and grant writing for multiple industries and efforts • Over 10 years Project Management and database marketing experience in power/utilities, government and retail industries monitoring budget, CRM and deadline phases for 13213, 132C and B2G customers • Adobe Creative Suite Certification I, the applicant, hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. The message has been sent from 184.238.168.148 (United States) at 2016-09-26 22:10:38 on Phone 9.0 Entry ID: 178 Referrer: www.boynton-beach.org/officials/recreation and parks board.php Page 45 of 424 'CITY OF BOYNTON ADVISORY BOARD APPOINTMENT APPLICATION Thank you for your interest in serving on a City advisory board and for taking the time to fill out this form. Please print or type all answers clearly. If interest is expressed in appointment to more than one board, selections must be prioritized. If instructions are not followed or the application is not filled out in its entirety, the form will be returned for clarification. M M anq & 0 Lwo Other E-mail Address: Phone: Current occupation or prior occupation::. M Education Are you a registered voter? Yes ) No Do you reside within the Boynton Beach City limits? a —Yes No Do you own/manage a business within the City limits: Yes No If "yes", name of business Are you currently serving on a City board? s •Jl u Yes No Have you served on a City board in the past. Yes No If so, which board(s) and when? (o lo Have you ever been convicted of a crime? N If so, when Please indicate which advisory board you are seeking appointment. For board listing, requirements, responsibilities and meeting times and dates, see pages 3 and 4 attached. Arts Commission Library Board Building Board of Adjustment & Appeals Planning & Development Board Community Redevelopment Advisory Board Police Officers' Retirement Trust Fund Education and Youth Advisory BoardRecreation & Parks Board Employees' Pension Board _� Senior Advisory Board Firefighters' Pension Trust Fund Golf Course Advisory Committee Historic Resources Preservation Board S:\CC\WP\BOARDS\Applications\Master Form - Talent Bank Form - REVISED 11-9-16.doc Page 46 of 424 What personal qualifications do you possess (i.e., profession, previous experience, branch of military service or organization) which you feel would make you a good candidate for this board? Please be specific. 0)� H S al 1(/r /W V13 Y -L, 3 -dA rc� t at 6v �APUPP deo t' Please list any professional memberships: Feel free to attach an extra sheet or resume. Return the completed form to the City Clerk's Office, 100 East Boynton Beach Boulevard, City Hall. Mailing address: P. 0. Box 310, Boynton Beach, FL 33425-0310. It will be placed in the City's Talent Bank, a file to which Commissioners may turn for candidates when board openings occur. I hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. Signature: S:\CC\WP\BOARDS\Applications\Master Form - Talent Bank Form - REVISED 11-9-16.doc Page 47 of 424 CITY OF BOYNTON BEACH ADVISORY BOARD APPOINTMENT APPLICATION Thank you for your interest in serving on a City advisory board and for taking the time to fill out this form. Please print or type all answers clearly. If interest is expressed in appointment to more than one board, selections must be prioritized. If instructions are not followed or the application is not filled out in its entirety, the form will be returned for clarification. Name Gender:_ ' l Telephone m' .,' Address 7L) d Z i L m Zip Code .J�,. t E �--�- Other E-mail Address: ,-... �_ Phone: Current occupation or prior occupation: Education Are you a registered voter? Yes' No Do you reside within the Boynton Beach City limits? Yes No Do you own/manage a business within the City limits: 4Yes No If "yes", name of business Are you currently serving on a City board? V Yes No Have you served on a City board in the past? Yes No If , which board(s) and when? Have you ever been co of a crime? If so, when vic� , Whe Please indicate which advisory board you are seeking appointment. For board listing, requirements, responsibilities and meeting times and dates, see pages 3 and 4 attached. Arts Commission Library Board Building Board of Adjustment & Appeals Planning & Development Board Community Redevelopment Advisory Board Police Officers' Retirement Trust Fund Education and Youth Advisory Board Recreation & Parks Board Employees' Pension Board Senior Advisory Board Firefighters' Pension Trust Fund Golf Course Advisory Committee Historic Resources Preservation Board S:\CC\WP\BOARDS\Applications\Master Form - Talent Bank Form REVISED 11-9-16.doc ®1I [?Ate 1i S. Piw I fur ;,0 Itn Page 48 of 424 What personal qualifications do you possess (i.e., profession, previous experience, branch of military service or organization) which you feel would make you a good candidate for this board? Please be specific. W JLAI .-% n� Please list any professional memberships: Feel free to attach an extra sheet or resume. Return the completed form to the City Clerk's Office, 100 East Boynton Beach Boulevard, City Hall. Mailing address: P. O. Box 310, Boynton Beach, FL 33425-0310. It will be placed in the City's Talent Bank, a file to which Commissioners may turn for candidates when board openings occur. I hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. Signature: Date: S:\CC\WP\BOARDS\Applications\Master Form - Talent Bank Form - REVISED 11-9-16.doc Page 49 of 424 Ills, S a l From: ccolebrooks <noreply@123contactform.com> Sent: Tuesday, November 22, 2016 1:21 PM To: City Clerk Subject: Advisory Board Appointment application Today's date 11/22/2016 Name Carla Colebrooks Gender Female Phone number 561-317-6126 Address 7849 Venture Center Way #6207 Boynton Beach Florida 33437 United States Email ccolebrooks(?gmail.com Current occupation or, if Teacher retired, prior occupation Education Master Degree in Education Are you a registered voter? Yes Do you reside within the Yes Boynton Beach City limits? Do you own/manage a No business within City limits? d If "yes", name of business: Are you currently serving N g on a City board? o -, Have you served on a City Yes board in the past? If "yes", which board(s) Education & Youth Advisory and when? Have you ever been No convicted of a crime? If "yes", when and where? Advisory Board Education and Youth Advisory Board Personal Qualifications I am a resident of Boynton Beach Florida for 50 years(Native Floridian). I have been teaching in Palm Beach School District over 18 years. I had to resign from the Education & Youth Advisory Board in June due to family issues. I would like to return to the board either as a member or alternate. I love helping the community. i Page 50 of 424 Professional Memberships Certification I, the applicant, hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. The message has been sent from 165.161.3.60 (United States) at 2016-11-22 13:21:10 on Chrome 51.0.2704.84 Entry ID: 192 Referrer: boynton-beach.org/officials/advisory boards.php Page 51 of 424 Page 52 of 424 Px1e, Judith From: jesse.robert.feldman <noreply@123contactform.com> Sent: Thursday, October 20, 2016 5:32 PM To: City Clerk Subject: Historic Resources Preservation Board ap C Today's date 10/20/2016 Title Mr. Name rn 5 Jesse Feldman Address 117 South Seacrest Blvd ' -V Boynton Beach Florida 33435 M United States rn Home Phone 954-770-2179 Cell Phone 954-770-2179 Email jesse.robert.feldman(�a�,gmail.com Current occupation or, if retired, prior Attorney specializing in Property Insurance Litigation occupation Area of Expertise I was educated as a journalist at the University of Florida. After law school at Nova Southeastern University, I began working in the area of property insurance litigation, an area of law I have specialized in for 7 years now. Throughout my life, I have been extremely interested in history, both on a local and global level. Interest/Motivation I have a deep love of history, historic preservation, adaptive uses for historic buildings. to Serve Florida history, and of Boynton Beach. Approximately one year ago, we purchased the historic T.A. Ward home on Seacrest and spent the next 6 months working to save the home from damage caused by years of neglect and water leaks. We have spent the past year living in that historic home and I have gained a first hand knowledge of what it takes to save and reuse historic properties. I believe this knowledge will be valuable to the Board and the city. Around the same time that we purchased the home, I started an online petition to help the fight to save our historic High School. I saw how strong our community was and that there was a true desire to see our historic buildings preserved and reused. Since that time, I have had a desire to get involved in the fight to not just save our town's historic properties, but find ways to give them new life. I was born and raised in Florida, but I have only lived in Boynton Beach for approximately 5 years. While I don't consider myself to be a millennial, I am technically in that age group (33 years old) and have noticed that more people in that age group are beginning to move in to my neighborhood of Forest Park (where many of our historic properties are located). Given my age, background, and experience, I believe I could bring a unique perspective to the Board if I were given the honor and opportunity of serving. Are you a registered Yes Of- - , Page 52 of 424 voter in Palm Beach County? Have you ever been No convicted of a crime? If "yes", when and where? Have you ever served on an Advisory No Board? If "yes", what board(s), when and where? Professional Florida Bar Association Memberships Certification I, the applicant, hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from the committee. The message has been sent from 50.186.239.116 (United States) at 2016-10-20 16:32:14 on Internet Explorer 11.0 Entry ID: 15 Page 53 of 424 { f 0® CITY OF BOYNTON BEACH ADVISORY BOARD APPOINTMENT APPLICATION Thank you for your interest in serving on a City advisory board and for taking the time to fill out this form. Please print or type all answers clearly. If interest is expressed in appointment to more than one board, selections must be prioritized. If instructions are not followed or the application is not filled out in its entirety, the form will be returned for clarification. � *rr `► ,�, Telephoni / Other E-mail Address: Phone: Current occupation or. occupation: ANN � P Education Are you a registered voter? Do you reside within the Boynton Beach City limits? Do you own/manage a business within the City limits: If "yes", name of business Are you currently serving on a City board? Have you served on a City board in the past? c:% C Yes No Yes Nn Have you ever been convicted of a crime? /LOP If so, when Where Please indicate which advisory board you are seeking appointment. For board listing, requirements, responsibilities and meeting times and dates, see pages 3 and 4 attached. Arts Commission Building Board of Adjustment & Appeals Community Redevelopment Advisory Board Education and Youth Advisory Board Employees' Pension Board Firefighters' Pension Trust Fund Golf Course Advisory Committee Historic Resources Preservation Board S:\CC\WP\BOARDS\Applications\Master Form - Talent Bank Form REVISED 11-9-16.doc Library Board Planning & Development Board Police Officers' Retirement Trust Fund Recreation & Parks Board Senior Advisory Board Page 54 of 424 What personal qualifications do you possess (i.e., profession, previous experience, branch of military service or organization) which you feel would make you a good candidate for this board? Please be specific. 7 M15919 WA Please list any professional memberships: Feel free to attach an extra sheet or resume. Return the completed form to the City Clerk's Office, 100 East Boynton Beach Boulevard, City Hall. Mailing address: P. 0. Box 310, Boynton Beach, FL 33425-0310. It will be placed in the City's Talent Bank, a file to which Commissioners may turn for candidates when board openings occur. I hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. re. Date: S:\CC\WP\BOARDS\Applications\Master Form - Talent Bank Form - REVISED 11-9-16.doc Page 55 of 424 Ellis, Shayla From: johnston.christina <noreply@123contactform.com> Sent: Monday, November 14, 2016 10:09 AM To: City Clerk Subject: Advisory Board Appointment application Attachments: Christina_Johnston_Resume_2016= _2.docx Today's date 11/14/2016 Name Christina Johnston Gender Female Phone number 815-557-6266 Address 1811 Renaissance Commons Blvd Apt 2109 Boynton Beach FL 33426 United States Email Johnston.christinaghotmail.com Current occupation or, if retired, prior Account Manager occupation Education MBA, Marketing Are you a Yes registered voter? Do you reside within the Boynton Yes Beach City limits? Do you own/manage a business within No City limits? If "yes", name of business: Are you currently serving on a City No board? Have you served on a City board in the No past? If "yes", which board(s) and when? Have you ever been convicted of a No crime? If "yes", when and where? 1 Page 56 of 424 Advisory Board Recreation & Parks Board Personal Qualifications Professional Memberships Feel free to attach/upload an www.123contactform.corrt/upload did php?fileid=0a44f99627d41083ea6e4c29fa907257 extra sheet or resume. Certification I, the applicant, hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. The message has been sent from 168.135.189.50 (United States) at 2016-11-14 10:08:39 on Internet Explorer 11.0 Entry ID: 188 Page 57 of 424 cARISTINIA JOHNSTON 1811 Renaissance Commons Blvd Apt. 2109 Boynton Beach, FL 33426 815.557.6266 // Johnston.christina@hotmail.com EDUCATION WORK EXPERIENCE Lynn University, Boca Raton, FL Account Manager MBA- Marketing, 2016 October 2015 — Present Deluxe Rewards, Boca Raton, FL Lynn University, Boca Raton, FL . Manage all Incentive Client accounts Bachelor of Science in Business . Generate and deliver monthly reports Administration, Minor; Fashion . Maintaining a strong relationship with clients Merchandising, 2011 . Manage invoicing and program charges • Improve client sites • Work with front and back -end developers to ensure the site functions seamlessly BUSINESS SKILLS . Create and manage tickets for upcoming releases — test implemented features • Microsoft Office applications • Account Management Buyer, Men's Apparel • Marketing February 2013 — October 2016 • Product Planning Destination Rewards, Boca Raton, FL • Sales and Negotiation . Source new brands and vendors, negotiate costs, create Purchase Orders, and • Open To Buy Planning responsible for overseeing all accounting discrepancies with vendors • Buying •Maintain all customer savings requirements for categories managing over • Event Planning 6,000 skus • Work Copywriters and Image Editors • Merchandise placement on a weekly basis based on sales, inventory levels and LEADERSHIP & CHARITABLE seasons ACTIVITIES • Collaborate on team projects, tasks and activities within and outside my team Deluxe Cares Advisory Board • Attend vendor meetings, trade shows and conference calls Feb 2016 — Present • Analyze Sales Data Deluxe Rewards, Boca Raton, FL • Audit and clearance products Plan fundraisers and events to • Review trend forecasting with my department associate and manage weekly provide assistance to Ronald meetings McDonald House, St. Jude and United Way Co -Producer June 2011— February 2013 Fashion Management Association The LUXE Group, Delray Beach, FL Fall 2009 — Spring 2011 • Led all marketing, P.R., branding, and event tasks. Lynn University, Boca Raton, FL • Shadowed the President of the company while organizing all business Organized fundraisers, events, and matters charity work for members in the • Recruited and managed models for events Fashion Management program at • Created client proposals Lynn University. • Supervised all set-ups and tear -downs • Assisted in all coordination with events such as Fashion Shows, Weddings, Ronald McDonald House Children's Bar Mitzvahs and Luncheons Charity • Managed a team to properly execute all events November 1995 — Present South Florida, Washington DC, Assistant Buyer & Store Manager Philadelphia, PA locations February 2012 — November 2012 Served meals during to families with Roxy Lulu, Delray Beach, FL hospitalized loved ones and promoted . Lead the implementation of technology into the business a warm welcoming atmosphere. . Set up and managed al! social media sites • Assist in buying merchandise for the store • Establish an e-commerce system for the company Page 58 of 424 mCITY OF BOYNTON BEACHADVISORY BOARD APPOINTMENT APPLICATION Thank you for your interest in serving on a City advisory board and for taking the time to fill out this form. Please print or type all answers clearly. If interest is expressed in appointment to more than one board, selections must be prioritized. If instructions are not followed or the application is not filled out in its entirety, the form will be returned for clarification. Name �4 Gender: Telephone # Address .., , Cr ecF. /11-"G-- p Code , 4 Other E-mail Address: Phone:1r" Current occupation or prior occupation: 10 �" � Education-P ,i F 7 ° 91 0 Are you a registered voter? Yes Do you reside within the Boynton Beach City limits? Yes Do you own/manage a business within the City limits:Yes If "yes", name of business-Sktr ! Are you currently serving on a City board? Yesco es Have you served on a City board in the past? Yes If so, which board(s) and when? Have you ever been convicted of a crime? If so, when X/OWhere Please indicate which advisory board you are seeking appointment. For board listing, requirements, responsibilities and meeting times and dates, see pages 3 and 4 attached. Arts Commission Library Board Building Board of Adjustment & Appeals Planning & Development Board Community Redevelopment Advisory Board Police Officers' Retirement Trust Fund Education and Youth Advisory Board Recreation & Parks Board Employees' Pension Board _ Senior Advisory Board Firefighters' Pension Trust Fund Golf Course Advisory Committee Historic Resources Preservation Board S:\CC\WP\BOARDS\Applications\Master Form - Talent Bank Form - REVISED 11-9-16.doc Page 59 of 424 What personal qualifications do you possess (i.e., profession, previous experience, branch of military service or organization) which you feel would make you a good candidate for this board? Please be specific. Please list any professional memberships:_.- __:—,___ .__ Feel free to attach an extra sheet or resume. Return the completed form to the City Clerk's Office, 100 East Boynton Beach Boulevard, City Hall. Mailing address: P. 0. Box 310, Boynton Beach, FL 33425-0310. It will be placed in the City's Talent Bank, a file to which Commissioners may turn for candidates when board openings occur. I hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. Signature: Date: S:\CC\WP\BOARDS\Applications\Master Form - Talent Bank Form - REVISED 11-9-16.doc Page 60 of 424 Ellis, S a a From: peggylaguerre <noreply@123contactform.com> Sent: Monday, November 28, 2016 3:41 PM To: City Clerk Subject: Advisory Board Appointment application Attachments: Education_and_Youth_Advisory_Board_Resume.pdf Today's date 11/28/2016 Name Peggy LAGUERRE Gender Female Phone number 561-414-4486 Address 328 SW 7th Avenue Boynton Beach Florida 33435 United States Email peggyla ug erre,cggmail.com Current occupation or, if retired, prior Community Relations Associate occupation Education Masters of Science in Mental Health Counseling Are you a registered Yes voter? Do you reside within the Boynton Beach Yes City limits? -- & Do you own/manage a business within No a; City limits? aj rn • If "yes", name of business: Are you currently °' c serving on a City No board? Have you served on a City board in the No past? If "yes", which board(s) and when? Have you ever been No convicted of a crime? If "yes", when and where? 1 Page 61 of 424 Advisory Board Education and Youth Advisory Board Personal I have experience working with at risk youth during my time as a mental health Qualifications therapist in the area of juvenile justice. My experiences in that field led me to further community involvement with the Urban League of Palm Beach County's NULITES program that assists middle school and high school aged minority youth with college readiness. I have had the privilege of exposing those youth to higher education by taking them on college tours. I am in the process of starting a mentorship program and scholarship fund with the NULITES Liaison Committee I chair under the Urban League Young Professionals of Palm Beach County. I am looking forward to serving the youth of my hometown, Boynton Beach. Professional -Urban League Young Professionals of Palm Beach County Memberships -United Way Emerging Leaders Society -Junior League of the Palm Beaches Feel free to attach/upload an wNvw.123contactform.com/upload dld.php?fileid=99b9e2acedbfec00f82a609a9f3f59a6 extra sheet or resume. Certification I, the applicant, hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. The message has been sent from 68.208.127.8 (United States) at 2016-11-28 15:41:21 on Firefox 49.0 Entry ID: 193 Referrer:www.boynton-beach.org/officials/advisory boards.php Page 62 of 424 328 SW 7`h Avenue • Boynton Beach, FL 33435 • (561) 414-4486 • peggylaguerre@gmail.com EDUCATION Nova Southeastern University (NSU), Fort Lauderdale, FL Masters of Science in Mental Health Counseling, May 2013 University of Miami (UM), Coral Gables, FL Bachelor of Arts in Psychology, May 2010 Minor in Religious Studies RELATED EXPERIENCE National Urban League Incentive to Excel and Succeed (N.U.L.I.T.E.S), West Palm Beach, FL Young Professionals N.U.L.I.T.E.S. Liaison Chair, November 2015 - present • Lead monthly committee meetings that develop supportive programming for N.U.L.I.T.E.S. • Connect N.U.L.I.T.E.S participants with young professionals through implementation of workshops and activities to promote professional development in adolescents • Collaborate with community entities to promote college readiness and leadership development in over 100 adolescents • Support monthly N.U.L.I.T.E.S. meetings connecting adolescents to community resources • Create a positive youth movement in Palm Beach County through activities and service projects WORK EXPERIENCE Sequel Youth and Family Services Community Liaison, June 2016 - present • Provide support to a 70 bed high-risk residential treatment facility for males in need of Mental Health and Substance Abuse Overlay Services under contract with the Florida Department of Juvenile Justice • Coordinate special programs/events within the community • Assists department heads or other employees in aspects of the planning, implementation and evaluation of special projects and programs • Represent facility on various community boards • Conduct and document Advisory Board Committee meetings on a monthly basis Maintains contact with business and community leaders to coordinate special events and programs Youth Services International, West Palm Beach, FL Mental Health Overlay Services Therapist, June 2013 — June 2016 • Provided mental health presentations during monthly facility meetings for over 100 facility staff members including administration, medical department, case management, and direct care staff to assist with recognizing and responding to client mental health diagnoses appropriately • Conducted mental health and substance abuse group therapy, family therapy and individual therapy sessions to a caseload of 12-15 adolescent males at a high risk residential juvenile correctional facility • Coordinated with case management, medical department, educational representatives, administration, juvenile probation officers and direct care staff to assess youth's progress and provide recommendations during transition staffing, exit staffing, and monthly treatment team meetings with youth ACTIVITIES Junior League of the Palm Beaches, member Urban League Young Professionals of Palm Beach County, V Vice President Urban League Youth Empowerment Luncheon, Committee Member United Way Emerging Leaders Society, Steering Committee Member SKILLS Presentations Conversational in Haitian Creole Page 63 of 424 CITY OF BOYNTON BEACH ADVISORY BOARD APPOINTMENT APPLICATION Thank you for your interest in serving on a City advisory board and for taking the time to fill out this form. Please print or type all answers clearly. If interest is expressed in appointment to more than one board, selections must be prioritized. If instructions are not followed or the application is not filled out in its entirety, th iform will be returned for clarification. Name k Lel C.. uc5JC Gender: Telephone # 1 AddressLi .� "`�dtaot vas M Current occupation or r r m y')c(,-IDQ I -- -Dr-,`6 k --1b Are you a registered voter?✓ Yes No Do you reside within the Boynton Beach City limits? ,% Yes No Do you own/manage a business within the City limits: Yesy' No If "yes", name of business Are you currently serving on a City board? ✓ Yes No Have you served on a City board in the past? ✓ Yes No If so, which board(,;) and when? Have you ever been convicted of a crime? If so, when N[ C2 Where Please indicate which advisory board you are seeking appointment. For board listing, requirements, responsibilities and meeting times and dates, see pages 3 and 4 attached. Arts Commission Library Board Building Board of Adjustment & Appeals Planning & Development Boar Community Redevelopment Advisory Board Police Officers' Retirement TrLPS Fu 0w — — Education and Youth Advisory Board _ Recreation & Parks Board J-�` Employees' Pension Board Senior Advisory Board Firefighters' Pension Trust Fund _ Golf Course Advisory Committee Historic Resources Preservation Board S:\CC\WP\BOARDS\Applications\Master Form - Talent Bank Form REVISED 11-9-16.doc Page 64 of 424 What personal qualifications do you possess (i.e., profession, previous experience, branch of military service or organization) which you feel would make you a good candidate for this board? Please be specific. ! Aw Please list any professional memberships: Feel free to attach an extra sheet or resume. Return the completed form to the City Clerk's Office, 100 East Boynton Beach Boulevard, City Hall. Mailing address: P. 0. Box 310, Boynton Beach, FL 33425-0310. It will be placed in the City's Talent Bank, a file to which Commissioners may turn for candidates when board openings occur. I hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. Signature: S:\CC\WP\BOARDS\Applications\Master Form - Talent Bank Form - REVISED 11-9-16.doc 4/,;� / // , k - Page 65 of 424 " r 4rKt ADVISORY BOARD APPOINTMENT APPLICATION Thank you for your interest in serving on a City advisory board and for taking the time to fill out this form. Please print or type all answers clearly. If interest is expressed in appointment to more than one board, selections must be prioritized. If instructions are not followed or the application is not filled out in its entirety, the form will be returned for clarification. � " * ' '� Ii�o I� - E-mail Address: ___telv"D -rV)C/11E)tD)Qak0 0, Current occupation or prior occupation: Other Phone: Code IIS! .Ii_'► Are you a registered voter? V Yes No Do you reside within the Boynton Beach City limits? Yes No Do you own/manage a business within the City limits: ,�. _..�.._.._.. _Yes No If "yes", name of business cl Are you currently serving on a City board? Yes —° o Have you served on a City board in the past? Yes cNo If so, which board(s) and when? Have you ever been convicted of a crime?rri C `• If so, when Where-----.. Please indicate which advisory board you are seeking appointment. For board listing, requirements, responsibilities and meeting times and dates, see pages 3 and 4 attached. Arts Commission Library Board Building Board of Adjustment & Appeals Planning & Development Board Community Redevelopment Advisory Boardolice Officers' Retirement Trust Fund Education and Youth Advisory Board Recreation & Parks Board Employees' Pension Board Senior Advisory Board Firefighters' Pension Trust Fund Golf Course Advisory Committee Historic Resources Preservation Board S:\CC\WP\BOARDS\Applications\Master Form - Talent Bank Form - REVISED 11-9-16.doc Page 66 of 424 P s s Y'o�ec--f wav�a �evnf Yc�bu s vty-Ae;�-S�no(L-",o C c X Please list any professional memberships: 7 CO � �-- <,� <,-, ( r A, I , Feel free to attach an extra sheet or resume. Return the completed form to the City Clerk's Office, 100 East Boynton Beach Boulevard, City Hall. Mailing address: P. 0. Box 310, Boynton Beach, FL 33425-0310. It will be placed in the City's Talent Bank, a file to which Commissioners may turn for candidates when board openings occur. I hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements maybe cause for removal from a board. '�kSignature: V Dater S:\CC\WP\BOARDS\Applications\Master Form - Talent Bank Form . REVISED 11-9-16.doc Page 67 of 424 Stanzione, Tammy From: susanoyer <noreply@123contactform.com> Sent: Thursday, November 10, 2016 7:52 AM To: City Clerk Subject: Advisory Board Appointment application Today's date 11%10/2016 Name Susan Oyer Gender Female Phone number 561-736-1251 Address PO Box 57 (33425-0057) 140 SE 27th Way Have you served on a City Boynton Beach FL 33435 board in the past? United States Email susanovern,=ail.com Current occupation or, if Social Studies Teacher retired, prior occupation Education BA --UF in Political Science, MA--FAU in Ed & GIS Cert Are you a registered voter? Yes P -O " Do you reside within the yes Boynton Beach City limits? Do you own/manage a Yes business within City limits? If "yes", name of business: 500 Ocean Properties & 417 Ocean Properties Are you currently serving yes on a City board? Have you served on a City yes board in the past? If "yes", which board(s) Current regular member on Historic Preservation Board. Current alternate and when? member on Arts Commission --this is a renewal request for my Arts Commission alternate position. Have you ever been No convicted of a crime? If "yes", when and where? Advisory Board Arts Commission Personal Qualifications I currently serve as an alternate on the Arts Commission. I am an active member; I have shown to all but one meeting during my time period; I go to and participate at almost all of the commission events; I actively support the commission's events on social media; and I regularly promote the commission to Page 68 of 424 others. I have traveled extensively throughout Europe and the US plus a trip to Australia, visiting countless top museums in each country. I own art. I have been privileged to meet several top artists over the years (Conrad Pickel, Bernard Thomas, Simon Bull, and more). I am working towards having my own photography exhibit in 2017. Professional Memberships *St. George's Society of Palm Beach --founder and president *Lake Worth Pioneers Association --life member, former various exec positions, and current president *Classroom Teachers Association --school representative and member *DAR --member *PEO --member *Boynton Beach Historical Society --member *SCI PAC --founding member & Vice Chair of Membership Certification I, the applicant, hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. The message has been sent from 216.4.56.139 (United States) at 2016-11-10 07:51:38 on Chrome 54.0.2840.87 Entry ID: 187 Referrer:www.boynton-beach.org/officials/advisory boards.php Page 69 of 424 CITY OF BOYNTON BEACH ADVISORY BOARD APPOINTMENT APPLICATION Thank you for your interest in serving on a City advisory board and for taking the time to fill out this form. Please print or type all answers clearly. If interest is expressed in appointment to more than one board, selections must be prioritized. pIf instructions are not followed or the application is not filled,out in its entirety, the form will be returned for clarification. Name Gender:Telephone # 67 Address . , Other E-mail Address: 15 Current occupation or prior occupation: Education It 4 r Are you a registered voter? v'LYes No Do you reside within the Boynton Beach City limits? Yes No Do you own/manage a business within the City limits: Yes - No If "yes", name of business Are you currently serving on a City board? es No Have you served on a City board in the past? Yes No If so, which board(s) and when? Have you ever been convicted of a crime? If so, when Alb Where Please indicate which advisory board you are seeking appointment. For board listing, requirements, responsibilities and meeting times and dates, see pages 3 and 4 attached. Arts Commission Library Boardry` Building Board of Adjustment & Appeals =Planning & Development Board Community Redevelopment Advisory Board Police Officers' Retirement Trustf5un Education and Youth Advisory Board Recreation & Parks Board Employees' Pension Board Senior Advisory Board Firefighters' Pension Trust Fund Golf Course Advisory Committee Historic Resources Preservation Board S:\CC\WP\BOARDS\Applications\Master Form - Talent Bank Form - REVISED 11-9-16.doc Page 70 of 424 What personal qualifications do you possess (i.e., profession, previous experience, branch of military service or organization) which you feel would make you a good candidate for this board? Please be specific. Please list any professional memberships: Feel free to attach an extra sheet or resume. Return the completed form to the City Clerk's Office, 100 East Boynton Beach Boulevard, City Hall. Mailing address: P. 0. Box 310, Boynton Beach, FL 33425-0310. It will be placed in the City's Talent Bank, a file to which Commissioners may turn for candidates when board openings occur. W I hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. Signature: = Date: S:\CC\WP\BOARDS\Applications\Master Form - Talent Bank Form - REVISED 11-9-16.doc Page 71 of 424 Stanzione, Tammy From: poc14270 <noreply@123contactform.com> Sent: Tuesday, January 19, 2016 3:26 PIVI To: City Clerk Subject: Advisory Board Appointment application Attachments: resu melts retailoffice.docx Today's date 01/19/2016 Name Andrew Podray Gender Male Phone number 561-523-5140 Address 800 North Road Boynton Beach Florida 33435 United States Email pod4270 Lamol.com Current occupation or, if retired, prior President and CEO of American Housing Enterprises occupation Education Bachlors in Health Administration / Business Are you a Yes (J registered voter? Do you reside within the Boynton Yes Beach City limits? Do you own/manage a Yes business within City limits? If "yes", name of American Housing Enterprises business: Are you currently serving on a City No board? Have you served on a City board in the Yes past? If "yes", which Board of Adjustment and Appeals. I only served about 6 months. The board didn't meet board(s) and when? frequently enough and I did not want to use my talents to enforce the Building Department's codes. Page 72 of 424 Have you ever been convicted of a No crime? If "yes", when and where? Advisory Board Planning & Development Board Personal Please see Resume Qualifications Professional Please see resume Memberships Feel free to attach/upload an www.123contactform.com/upload dld.php?fileid=e75dl fc26b3b4dba940e5ac927d77d69 extra sheet or resume. Certification I, the applicant, hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. 'rhe message has been sent from 98.242.164.67 (United States) at 2016-01-19 15:26:12 on Internet Explorer 11.0 Entry ID: 140 Referrer: www.boynton-beach.org/officials/advisory boards.php 2 Page 73 of 424 Andrew V. Podnay 8UUNorth Road Boynton Beach, Florida 33435 Office: (5G1)523-5140 Statement of General Qualifications American Housing Enterprises November 1$57'Present President andC.E.O. Boynton Beach, Florida During my sixteen plus years owning, managing, and developing multi -family, office and retail real estate, I have successfully owned' operated and/or developed 1228 apartment undo. 167.000 square feet of office and over 913,000 square feet of retail ottwenty nine different |wcmUnnn throughout Florida. Most of the buildings | am affiliated with were purchased in o ^Dimtnauoad Condition" and had to be renovated/streamlined tobecome profitable. These distressed properties exhibited avariety ofproblems including: Low Dccuponcy, High Expenses, Below Market Rents, Physical/Structural |eouem. Improper Staffing, and High Crime. Today, ! own and manage 841apartment units, 74.2O0 square feet cfoffice and 621.000 square feet ofretail property throughout the state ofFlorida. | actively manage/ upemioea||phmaaoot Collections, Leasing, Appnaisa|&a|um Evaluation Procurement and Interpretation, Financial Tax Prepand|nn, Aoouundn0, Evictions. Purchasing and Selling, Maintaining Community Relations, Advertising, Insurance Matters, Budget Adhensnce, Staffing. Payroll, and other similar functions related to the overall mwnenah|p, development and management ofrenta|/offine/ne(ai|property units. Returns Supervisor (During College) September 1996 - October 1997 AUDIO AMERICA WEST PALM BEACH, FLORIDA | dealt exclusively with customer credit accounts, merchandise returns and customer relations. | filed paperwork including invoicao, ordens, requests for credit, and minor budgeting paperwork. Additionally, | facilitated customers' orders and returns in conjunction with my supervisors and warehouse staff. Bachelors inBusiness/Financial Administration Graduated 1997 FLORIDA ATLANTIC UNIVERSITY BOCA R~TOw.FLDn|DA Graduating GPA (3.88) 4 Graduated with honors at the age of eighteen' � Accepted into college onthe early admissions program. � A recipient ofthe Florida Presidential Scholarship. � Amember ofthe Business Honors Society, Page 74 of 424 From: dariana.rodriguez15 <noreply@123contactform.com> Sent: Thursday, December 01, 2016 3:29 PM To: City Clerk Subject: Advisory Board Appointment application Attachments: Activity_list_for_Dariana_Rodrig uez.docx Today's date 12,101/2016 Name Dariana Rodriguez Gender Female Phone number 561-859-8087 Address 8 Walcott Dr Boynton Beach Fl 33426 retired, prior United States Email dariana.rodriguez 15 ggmail.com Current occupation or, if High School Student retired, prior occupation Education High School' Are you a No > registered voter? r Do you reside GD c. within the Boynton Yes e , Beach City limits? Do you own/manage a No business within City limits? If "yes", name of business: Are you currently serving on a City Yes board? Have you served on a City board in Yes the past? If "yes", which board(s) and - Education and Youth Advisory Board (July/August 2016 - December 2016) when? I Page 75 of 424 Have you ever been convicted of a No crime? If "yes", when and where? Advisory Board Education and Youth Advisory Board Personal - Education and Youth Advisory Board (July/August 2016 - December 2016) Qualifications (please refer to attached Activities list) Professional N/A Memberships Feel free to attach/upload an vvA".123contactform.com/gpload dld.php?tileid=175d32dd6l lc5c86b38e14917e2dd38a extra sheet or resume. Certification I, the applicant, hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. The message has been sent from 173.199.202.163 (United States) at 2016-12-0115:28:58 on Safari 8.0.8 Entry ID: 194 Referrer: www.boynton-beach.org/officials/education and youth advisory board.php 2 Page 76 of 424 Activity list for Dariana Rodriguez 1. Date(s) participated in activity: August 2015 through present day Name of Activity/ organization/ location: Saint Andrew's School Model Congress Club, Boca Raton, Florida Description of duties: Helps educate other students regarding current events and helps prepare events regarding politics such as a mock election. Documents and chronicles/ journals all events club participates in with photographs and takes on additional duties delegated from other officers as they arise, while also helping other less experience delegates prepare for conferences club participates in such as Princeton Model Congress and Harvard Model Congress. Role/ title: Historian and Delegate 2. Date(s) participated in activity: November 17 — 20, 2016 Name of Activity/ organization/ location: Princeton Model Congress in Washington DC, Virginia Description of duties: Wrote bill(s) that the United States Senate Committee on Intelligence would deal with, debated those of other delegates in committee sessions, full red senate sessions, and full senate sessions. Wrote bill(s) on different "crisis" such as a threat of the leaking of confidential information regarding American Intelligence. Role/ title: Delegate on the Select Red Senate Committee on Intelligence 3. Date(s) participated in activity: July 2016 through present day Name of Activity/ organization/ location: Education & Youth Advisory Board (EYAB) of Boynton Beach, Boynton Beach, Florida Description of duties: Attends and participates in all board meetings where members vote and debate in order to make decisions, such as how much money is donated to certain organizations that deal with the youth of Boynton Beach, when and how to organize fundraisers, and what ideas brought by the city's citizens are worth passing to the city's commission. Members must also participate in all fundraisers/ events hosted by the Board. Role/ title: Student Member Page 77 of 424 a. Date(s) participated in activity: September 2016 (1 day) Name of Activity/ organization/ location: EYAB Shred-A-Thon Description of duties: Carried boxes of paper to truck where paper was shredded. Role/ title: EYAB Volunteer 4. Date(s) participated in activity: February 2015 through present day. Name of Activity/ organization/ location: Palm Beach Pool Doctor Inc. in Palm Beach County, Florida Description of duties: Finds addresses that fulfill certain criteria, such as location and pool type, to send direct mailing cards from business. Helps in designing and creating direct mailing cards and other logos. Creates, designs, and updates Facebook page for company. Role/ title: Advertising Executive 5. Date(s) participated in activity: January 2015 — present day Name of Activity/ organization/ location: Okeeheelee Middle School Ambassador, Greenacres, Florida Description of duties: Discusses personal experience in program. Speaks and helps parents and students throughout application process and acts as translator for those who lack fluent English or Spanish. Role/ title: Ambassador 6. Date(s) participated in activity: August 2015 through present day Name of Activity/ organization/ location: Saint Andrew's School Operation Smiles, Boca Raton, Florida Description of duties: Helps educate community on cleft lip and cleft palate. Organizes and photographs fundraisers at school such as Penny Wars in order to raise money to donate to lower income families to give children suffering from this birth defect the ability to have free surgical care. Role/ title: Member (Freshman year) Historian (Sophomore year) Page 78 of 424 7. Date(s) participated in activity: August 2016 through present day Name of Activity/ organization/ location: Literary Magazine Description of duties: Engages in friendly discussion and kindly critiques other student's literary works, ranging from poems to graphic art, while also submitting own personal poems and short stories. Role/ title: Member 8. Date(s) participated in activity: May 2014 (1 day) Name of Activity/ organization/ location: Junior Model United Nations Description of duties: Delegate in model -united nations. Researched and wrote position paper from the standpoint of the United States and later debated topics regarding human rights such as the Syrian refugee issue facing Europe. Role/ title: United States Delegate on Human Rights 9. Date(s) participated in activity: July 2014 through present day Name of Activity/ organization/ location: Comedy and cinematic YouTube channel Description of duties: Writes, films, and edits different comedic videos along with cinematic videos. Posts videos lightheartedly discussing a series of wide ranging topics, such as the 2016 presidential election to high school experience, while also creating cinematic video blogs documenting important moments in personal life. Role/ title: Content creator, editor, and actor. 10. Date(s) participated in activity: January 2016 — March 2016 Name of Activity/ organization/ location: Varsity Track, Saint Andrew's School, Boca Raton, Florida Description of duties: Ran girl's mile, helped posting official scores around track, and assisted coach with small errands. Role/ title: Mile Runner 11. Date(s) participated in activity: November 2016 Page 79 of 424 Name of Activity/ organization/ location: Varsity Girls Basketball, Saint Andrew's School, Boca Raton, Florida Description of duties: Keeps time and points at both practices and games, while also assisting coach with any needs regarding team. Role/ title: Manager Page 80 of 424 Y Qom, 61 CITY OF BOYNTON BEACH U� ADVISORY , :,, APPOINTMENT �rOM 6 Thank you for your interest in serving on a City advisory board and for taking the time to fill out this form. Please print or type all answers clearly. If interest is expressed in appointment to more than one board, selections must be prioritized. If instructions are not followed or the application is not filled out in its entirety, the form will be returned for clarification. Name � �� t�S Gender:/A Telephone # 5&t 6p538(1P Address _/03 S w +L"-Avel, FL- :� 3 LIZoo -mail Address: Current occupation or prior occupation: I V I+ L, EI\J(C) 1 t, Ed k e- I I so u t.n¢t Are you a registered voter? Do you reside within the Boynton Beach City limits? Do you own/manage a business within the City limits: If "yes", name of business Are you currently serving on a City board? Have you served on a City board in the past? 4f so, which board(s) and when? Have you ever been convicted of a crime? NO If so, when Where Yes --X—Yes Yes Other Phone: p Code 3 3y'6 No No X_No Yes No Yes No Please indicate which advisory board you are seeking appointment. For board listing, requirements, responsibilities and meeting times and dates, see pages 3 and 4 attached. Arts Commission Library Board Building Board of Adjustment & Appeals Planning & Development Board Community Redevelopment Advisory Board Police Officers' Retirement Trust Fund Education and Youth Advisory Board Recreation & Parks Board Employees' Pension Board _ Senior Advisory Board Firefighters' Pension Trust Fund Golf Course Advisory Committee Historic Resources Preservation Board S:\CC\WP\BOARDS\Applications\Master Form - Talent Bank Form - REVISED 11-9-16.doc Page 81 of 424 What personal qualifications do you possess (i.e., profession, previous experience, branch of military service or organization) which you feel would make you a good candidate for this board? Please be specific. 1 11 _ U00"11. o Please list any professional memberships: WAWIWA 1 war"MINFITO M, Feel free to attach an extra sheet or resume. Return the completed form to the City Clerk's Office, 100 East Boynton Beach Boulevard, City Hall. Mailing address: P. O. Box 310, Boynton Beach, FL 33425-0310. It will be placed in the City's Talent Bank, a file to which Commissioners may turn for candidates when board openings occur. I hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. S:\CC\WP\BOARDS\Applications\Master Form - Talent Bank Form - REVISED 11-9-16.doc l/ 1 Page 82 of 424 CITY OF BOYNTON BEACH (D ADVISORY BOARD APPOINTMENT APPLICATION Thank you for your interest in serving on a City advisory board and for taking the time to fill out this form. Please print or type all answers clearly. If interest is expressed in appointment to more than one board, selections must be prioritized. If instructions are not followed or the application is not filled out in its entirety, the form will be returned for clarification. Name 6�; ' Gender:--I!L-Telephone* 561-235-373-S ne Have you ever been convicted of a crime? If so, when Where Please indicate which advisory board you are seeking appointment. For board listing, requirements, responsibilities and meeting times and dates, see pages 3 and 4 attached. Arts Commission Building Board of Adjustment & Appeals Community Redevelopment Advisory Board Education and Youth Advisory Board Employees' Pension Board Firefighters' Pension Trust Fund Golf Course Advisory Committee Historic Resources Preservation Board J ibrary Board Planning & Development Board Police Officers' Retirement Trust und'- Recreation & Parks Board Senior Advisory Board° S:\CC\WP\BOARDS\Applications\Master Form - Talent Bank Form - REVISED 11-9-16.doc Page 83 of 424 What personal qualifications do you possess (i.e., profession, previous experience, branch of military service or organization) which you feel would make you a good candidate for this board? Please be specific. Please list any professional memberships: Feel free to attach an extra sheet or resume. Return the completed form to the City Clerk's Office, 100 East Boynton Beach Boulevard, City Hall. Mailing address: P. O. Box 310, Boynton Beach, FL 33425-0310. It will be placed in the City's Talent Bank, a file to which Commissioners may turn for candidates when board openings occur. I hereby certify th7tatem ents a a swers provided herein are true and accurate. I understand that, if appointed, any ism�l b taus forremoval from a board.- J�Signature:- Date: A V 7 S:\CC\WP\BOARDS\Applications\Master Form - Talent Bank Form - REVISED 11-9-16.doc Page 84 of 424 Ellis, Shayla From: robertwhedon <noreply@123contactform.com> Sent: Wednesday, November 16, 2016 4:43 PM To: City Clerk Subject: Advisory Board Appointment application Today's date 11/16/2016 Name Robert Whedon Gender Male Phone number 856-693-3007 Address 212 Lake Monterey Cir Boynton Beach FL 33426 United States Email robertwhedon(a� gmail.com Current occupation or, if political Director retired, prior occupation Education B.A. in Political Science from Florida Atlantic University Are you a registered voter? Yes` Do you reside within the Yes Boynton Beach City limits? Do you own/manage a No business within City limits? If "yes", name of business: r Are you currently serving No on a City board? Have you served on aCity No board in the past?w If "yes", which board(s) and when? Have you ever been No convicted of a crime? If "yes", when and where? Advisory Board Education and Youth Advisory Board Personal Qualifications I believe that my experience working with local political candidates, elected officials and community leaders has given me an understanding of the issues that matter most to residents and their children. I enjoy volunteering my time and helping out the youth in any way I can. I have volunteered as a high school wrestling coach at schools in both Florida and New Jersey. One of my greatest attributes is my problem solving ability. which will enable me to find solutions Page 85 of 424 to the issues affecting Boynton Beach students and youth. I also work well in a team setting and would truly appreciate the opportunity to work alongside the other advisory board members in bettering the lives of local children. Professional Memberships Certification I, the applicant, hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. The message has been sent from 50.241.226.33 (United States) at 2016-11-16 16:42:48 on Firefox 49.0 Entry ID: 190 Referrer: www.boynton-beach.org/officials/arts commission.php Page 86 of 424 Ellis, Sha From: FLOYD ZONENSTEIN <fhz201@bellsouth.net> Sent• Saturday, October 29, 2016 11:12 AM To: City Clerk Subject: P & D board. I would like to be considered for regular member on the board. Presently an alternate member. Floyd H. Zonenstein. Page 87 of 424 5.B. ADMINISTRATIVE 12/6/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/6/2016 REQUESTED ACTION BY COMMISSION: Commissioner Katz has requested to discuss moving the December 20, 2016 Commission Meeting to Monday, December 19, 2016. EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: REVIEWERS: Department Finance Finance City Manager Reviewer Action Date Howard, Tim Approved 11/29/2016 - 6:59 FSM Howard, Tim Approved 11/29/2016 - 4:00 FSM LaVerriere, Lori Approved 11/60/2016 - 9:52 AM Page 88 of 424 5.C. ADMINISTRATIVE 12/6/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/6/2016 REQUESTED ACTION BY COMMISSION: The Mayor has received a request from Palm Beach County for the City to appoint an Ambassador for Palm Beach County My Brother's Keeper (MBK) Initiative. EXPLANATION OF REQUEST: The Mayor received a letter from James Green, Division Director for Palm Beach County Youth Services Department. The County has an initiative titled My Brother's Keeper (MBK) and is asking cities to participate by appointing an ambassador to serve as a liaison between the City and this county -wide network. They have asked that the cities consider and respond by December 15, 2016. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT. None ALTERNATIVES: Do not appoint an ambassador STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Letter Description PBC Request Page 89 of 424 REVIEWERS: Department Reviewer Action Finance Howard, Tim Approved Finance Howard, Tim Approved City Manager LaVerriere, Lori Approved Date 11/30/2016 - 2:42 PPA 111001201 - 2:42 PPA MMADIMINGEMM Page 90 of 424 'Youth services Department 50 South Military Trail, Suite 203 West Palm Beach, FL 33415 (561) 242-5700 FAX: (561) 242-5708 www.pbcgov.com Palm Beach County Services 0 M Palm Reach County Board of county Commissioners Paulette Burdick Shelley V Steven L. Abrams Melissa McKinlay Priscilla A. Taylor ZMEZIZ. _ . Verdenia C. Baker N � . - *�19 Steve B. Grant, Mayor City of Boynton Beach 100 E. Boy—nton Beach Bwfl_%N.�rJ Boynton Beach, FL 33435 0 IIIIINI� rrb-C7=3 j"I citj To pUucipafe in me Yocat-My Zromer-sKeeper (MBK) initiative. We are asking each city to appoint a MBK Ambassador that will serve as a liaison between your city and this — county -wide network. 7 T improve life outcomes for boys and young men of color. The network aims to fulfill this mission by promoting internal agency policy review and using mentoring to create educational and employment opportunities. MBK Ambassadors would assist with mentor recruitment, organize meetings with comm-anity stakeholders and ensure that your city is "at the table." Sincerely, James Green, Division Director Palm Beach County Youth Services Department Leader, PBC My Brother's Keeper Task Force Page 91 of 424 James Green 50 South Military Trail, Suite 203 West Palm Beach, FL 33415 Re: Appointment of MBK Ambassador Dear Mr. Green: (your CitVs Tame) is pleased to offer this letter of support and commitment to the Palm Beach County My Brother's Keeper (MBK) Initiative. As a partnering agency, we support your effort to form a network of public and private entities that work together to improve life outcomes for boys and young men of color (BMOC). 1 am appointing (insert MBK Ambassador'sName) to serve as the city's MBK Ambassador. As an MBK Ambassador, (Mr./Mrs. Insert last narne) will: Serve as a liaison between the city and the MBK Network Engage local businesses to provide internship and employment opportunities for youth during the summer months Assist with male mentor recruitment Attend MBK Network meetings and organize community meetings within our city Attend the MBK Race to Equity Annual Summit We believe that working together towards our shared MBK goals will maximize collective impact and enhance the system of care for youth throughout the county. As we move forward, (yourit s Narne) agrees to be added to the online directory, attend the racial equity training, participate in policy review meetings and keep the network informed about city initiatives designed to enhance supports for BMOC. We look forward to collaborating with the partners of MBK as we continue to strengthen our families, transform our communities and make a positive impact on our children's lives. Sincerely,MelM Name, Title City's Name Page 92 of 424 CONSENTAGENDA 12/6/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/6/2016 REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R16-159 -Authorize the City Manager to sign the grant application with the Assistance to Firefighters Grant (AFG) General Program (Part A) FY 2017 on behalf of the City of Boynton Beach. EXPLANATION OF REQUEST: The purpose of this FEMA grant is to support local fire departments by helping with the acquisition of needed equipment, vehicles, and services. Under the program, applicants can receive 90% funding for personal protective equipment (PPE) and equipment that enhances the safety and/or effectiveness of firefighting and rescue. The grant will be used to purchase Self Contained Breathing Apparatus (SCBA) ensemble, rapid intervention team (RIT) pack, firefighter tracking (Pak -Tracker) system, and the SEM II personnel accountability system (see attached equipment listing). The estimated total price of the equipment is $793,791 of which $79,391 (10%) is a required City match. This request is for authorization to proceed with application and submittal of the FEMA grant. The grant submittal period was only 10 days, so the Fire Department completed and submitted the application to adhere to the grant application deadline of November 18, 2016. The City's Grants Management Policy and Procedures require City Commission approval for a cash match funding amounts greater than $25,000, but the time constraints associated with the grant application period required the City Manager to approve the application prior to Commission approval. The City's policy allows that "if the application deadline dose not allow sufficient time for commission approval prior to the deadline, the City Manager may give approval to submit the application, provided the department places the grant application on the next available commission agenda for approval". The application approval and funding schedules usually takes six (6) to eight (8) months giving the Commission time to deny the request so the Fire Department can remove the application. There is no guarantee of award or requirement that the City Commission accept any funds that are awarded; the Commission will approve receipt of funds in a separate resolution. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? If awarded, this equipment will replace the current SCBA equipment and RIT packs. The SCBA's are a required piece of PPE for each firefighter, of which the majority (79%) have passed the National Fire Protection Agency (NFPA) Standard 1582 of two revisions (2013 and 2008) or greater than 10 years of age recommended replacement cycle. This grant, if funding is awarded, will allow the Fire Department to upgrade our RIT packs — a system used to facilitate the rescue of a trapped firefighter. The Pak -Tracker allows the firefighters to expedite locating a lost or incapacitated firefighter, while the SEMS allows for the remote monitoring of all firefighters operating with an SCBA. All these systems are designed to improve firefighter safety and survival while operating in hazardous environments. FISCAL IMPACT. Non -budgeted Total purchase price would be approximately $793,791. 90% of the purchase price ($714,400) will be paid from the grant and the remaining will be paid by the city's required 10% match ($79,391). Funding for the 10% match will need to be identified in the CIP budget at time of acceptance if the grant is awarded. ALTERNATIVES: The City of Boynton Beach could fund the entire replacement of this vital personal protective equipment and firefighting equipment from CIP or other identified accounts at an estimated cost of $793,791 versus the required Federal match of $79,391. Page 93 of 424 STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? Yes Grant Amount: $714,400.00 ATTACHMENTS: Type D Resolution D Addendum D Addendum REVIEWERS: Department Fire Finance Legal City Manager Description Resolution approving and authorizing the City Manager to sign the Grant Application AF G Equipment Request Summary DHS Notice of Funding AF G 2017 Reviewer Action Date Joseph, Glenn Approved 11/16/2016 - 1:50 PPA Howard, Tim Approved 11/16/2016 - 4:29 PPA Swanson, Lynn Approved 11/22/2016 - 11:17 AKA LaVerriere, Lori Approved 11/29/2016 - 2:42 PPA Page 94 of 424 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 RESOLUTION NO. R16 - A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER TO SIGN THE GRANT APPLICATION DOCUMENTS ASSOCIATED WITH THE ASSISTANCE TO FIREFIGHTERS GRANT (AFG) GENERAL PROGRAM (PART A) FY 2016/17 ON BEHALF OF THE CITY OF BOYNTON BEACH; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the purpose of this program is to support local fire departments by helping with the acquisition of needed equipment, vehicles and services; and WHEREAS, the estimated total price of the equipment is $793,791, of which $79,391 is a required match from the City; and WHEREAS, under the program, applicants can receive 90% cost -share funds for personal protective equipment (PPE) and equipment that enhances the safety and/or effectiveness of firefighting and rescue; and WHEREAS, the grant, if awarded, will be used to replace the current SCBA equipment and RIT packs. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. Section 2. The City Commission approves and authorizes the City Manager to sign the grant application documents associated with the Assistance to Firefighters Grant (AFG) General Program (Part A) FY 2016/17 on behalf of the City of Boynton Beach in the estimated amount of $793,791 with a required match by the City of $79,391, a copy of which Page 95 of 424 30 is attached hereto as Exhibit "A". 31 WA Section 3. This Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this day of , 2016. 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 ATTEST: 53 54 55 56 Judith A. Pyle, CMC 57 City Clerk 58 59 60 61 (Corporate Seal) 62 63 CITY OF BOYNTON BEACH, FLORIDA Mayor — Steven B. Grant Vice Mayor — Mack McCray Commissioner — Justin Katz Commissioner — Christina L. Romelus Commissioner — Joe Casello VOTE YES NO Page 96 of 424 The City of Boynton Beach FL_ Boynton Beach Fire Rescue Department 2080 High Ridge Rd Boynton Beach, Florida 33426 t Phone: (561) 742-6326 E-mail, davidsoqjC&bbfl.us EQUIPMENT TO BE FUNDED WITH THE 2016 A Personal Protective Ecluipmeat : SCBA, NFPA compliant to 2013 Standards, with 2 bottles and face piece: 5500 PSI Carbon Cylinder Bottles: HT300O Mask with Comm-minication Bracket Regulator Assembly EPIC3 Voice Amplification Firefighting -Equipment: RIT Pack SEMS 11 Gateway Kit (w 2 repeater assemblys And Pak -Link RFID Card Programmer Pak -Tracker (Receiver and Charger) Total of Grant _lie qnest: Cost Units www.bbfrd.org Total $7,184 95 $682,480 $924 30 $27,720 $228 45 $10,260 $936 45 $42,120 $329 45 $14,805 $4,241 2 $8,482 $4,764 $3,160 $793,791 America's Gateway to the Gullstream Page 97 of 424 The Department of Homeland Security (DHS) Notice of Funding Opportunity (N FO) FY 2016 Assistance, to Firefighters Grants (AFG) NOTE: Eligible recipients who plan to apply for this funding opportunity, but who have not obtained a Data Universal Numbering System (DUNS) number and/or are not currently registered in the System for Award Management (SAM), should take immediate action to obtain a DUNS Number, if applicable, and then to register immediately in SAM. It may take four weeks or more after the submission of a SAM registration before the registration becomes active in SAM, then an additional 24 hours for Grants.gov to recognize the information. Information on obtaining a DUNS number and registering in SAM is available fromGrants. ,.oat http:.//1vvww.jjrantS ov/web/graELs��l. Detailed information regarding X-*, _ DUNS and SAM is also provided in Section D of this NOFO, subsection, Content and Form of Application Submission. A. Program Description Issued By US Department of Homeland Security, Federal Emergency Management Agency (FEMA)/Grant Programs Directorate (GPD) Catalog of Federal Domestic Assistance (CFDA) Number 97.044 CFDA Title Assistance to Firefighters Grants Notice of Funding Opportunity Title FY 2016 Assistance to Firefighters Grants (AFG) Notice of Funding Opportunity Number D1-1-1 6 -GPD -044-000-99 Authorizing Authority for Program Section 33 of the Federal Fire Prevention and Control Act of 1974, Pub. L. No. 93-498, as amended (15 U.S.C. § 2229) Appropriation Authority for Program Department of Homeland &Mri' Aj)propriations Act, 2016 (Pub. L. No. 114-113) Program Type New Pagel of56 FY 2016 AFG Page 98 of 424 Program Overview The Department of Homeland Security (DHS), Federal Emergency Management Agency's (FEMA), Grant Programs Directorate (GPD) is responsible for the implementation and administration of the Assistance to Firefighters Grant (AFG) Program. The purpose of the AFG Program is to enhance the safety of the public and firefighters with respect to fire and fire -related hazards by providing direct financial assistance to eligible fire departments, nonaffiliated EMS organizations, and State Fire Training Academies (SFTA) for critically needed resources to equip and train emergency personnel to recognized standards, enhance operational efficiencies, foster interoperability, and support community resilience. Program Objectives In awarding grants, the Administrator of FEMA shall consider the following: • The findings and recommendations of the Technical Evaluation Panel (TEP) • The degree to which an award will reduce deaths, injuries, and property damage by reducing the risks associated with fire related and other hazards • The extent of an applicant's need for an AFG grant and the need to protect the United States as a whole For additional information on program priorities and objectives for the FY 2016 AFG, refer to Appendix B, FY 2016 AFG Programmatic Information and Priorities. As specified in the DHS Quadrennial Homeland Security Review, the AFG Program supports the basic mission of; Strengthen National Preparedness and Resilience The 0 AFG Program also addresses the following "Core Capabilities" of the National Preparedness Goal: Fire Management and Suppression • Environmental Response/Health and Safety • Threats and Hazards Identification • Public Health, Healthcare, and Emergency Medical Services • Operational Coordination • Operational Communications • Mass Search and Rescue Operations • Community Resilience • Long -terga. Vulnerability Reduction B. Federal Award Information . Note that this figure differs from the total amount appropriated under the Department of Homeland Security Appropriations Act, 2016, Pub. L. No. 114-113. In this FY 2016 AFG NOFO, percentages of "available grant funds" refers to the total amount appropriated—$345,000,000—by Pub. L. No. 114-113 to meet the statutory requirements of § 33 of the Federal Fire Prevention and Control Act of 1974, as amended. A portion of these "available grant funds" will be allocated to the Fire Prevention & Safety (FP&S) program, which will have a separate NOFO and application period. $34,500,000 will be allocated to FP&S for FY 2016. Page 2 of 56 FY 2016 AFG Page 99 of 424 Period of Performance: Twelve months from the date of award. For additional information on period of performance extensions, refer to Appendix C: Award Administration Information, VIII. Payments and Amendments. Projected Period of Performance Start Date(s): 03/03/2017 Projected Period of Performance End Date(s): 03/03/2018 Funding Instrument: Grant C. Eligibility Information Eligible Applicants Fire Departments: Fire departments operating in any of the 56 states, which include any state of the United States, the District of Columbia, the Commonwealth of the Northern Mariana Islands, the US Virgin Islands, Guam, American Samoa, the Commonwealth of Puerto Rico; or, any federally recognized Indian tribe or tribal organization, are eligible applicants. A Fire department is an agency or organization having a formally recognized arrangement with a state, territory, local, or tribal authority (city, county, parish, fire district, township, town, or other governing body) to provide fire suppression to a population within a geographically fixed primary first due response area. Nonaffiliated EMS organizations: Nonaffiliated EMS organizations operating in any of the 56 states, which include any state of the United States, the District of Columbia, the Commonwealth of the Northern Mariana Islands, the US Virgin Islands, Guam, American Samoa, the Commonwealth of Puerto Rico; or, any federally recognized Indian tribe or tribal organization, are eligible applicants. A nonaffiliated EMS organization is an agency or organization that is a public or private nonprofit emergency medical services entity providing medical transport that is not affiliated with a hospital and does not serve a geographic area in which emergency medical services are adequately provided by a fire department. FEMA considers the following as hospitals under the AFG Program, a Clinics • Medical centers • Medical college or university • Infirmary • Surgery centers • Any other institution, association, or foundation providing medical, surgical, or psychiatric care and/or treati-nent for the sick or injured, State Fire Training Academies: A State Fire Training Academy (SFTA) operating in any of the 56 states, which includes any state of the United States, the District of Columbia, the Commonwealth of the Northern Mariana Islands, the U.S. Virgin Islands, Guam, American Samoa, and the Commonwealth of Puerto Rico is an eligible applicant. Applicants must be designated either by legislation or by a Governor's declaration as the sole state fire service training agency within a state. The designated SFTA shall be the only State agency/bureau/division, or entity within that State, to be an eligible AFG SFTA applicant. Page 3 of 56 FY 2016 AFG Page 100 of 424 Eligibility Criteria AFG has three activities: • Operations and Safety • Vehicle Acquisition • Regional Projects Each activity has its own eligibility requirements. These requirements are outlined in Appendix B: Programmatic Information and Priorities, Other Eligibility Criteria National Fire Incident Reporting System (NFIRS) NFIRS reporting is not a requirement to apply for any AFG Program; however, fire departments that receive funding under this program must agree to provide information to the NFIRS for the period covered by the assistance. If a recipient does not currently participate in the incident reporting system and does not have the capacity to report at the time of the award, that recipient must agree to provide information to the system for a twelve-month period commencing as soon as possible after they develop the capacity to report. Capacity to report to the NFIRS must be established prior to the termination of the one-year performance period. The recipient may be asked by FEMA to provide proof of compliance in reporting to NFIRS. Any recipient that stops reporting to NFIRS during their grant's period of performance may be subject to the remedies for noncompliance at 2 C.F.R. § 200.338, unless they have yet to develop the capacity to report to NFIRS, as described above. There is no NFIRS reporting requirements for nonaffiliated EMS organizations and SFTAs Note: While data collection is an important tool for understanding and justifying assistance, participation in other data sources, (e.g., National Fire operations Reporting System (NFORS)) does not satisfy the requirement for reporting to NFIRS. National Incident Management System (NIM) II I mentatio e AFG applicants are not required to be in compliance with the National Incident Management System (DIMS) to apply for AFG funding or to receive an AFG award, Any applicant who receives an FY 2016 AFG award must achieve the level of NIMS compliance required by the Authority Having Jurisdiction (A14J) over the applicant's emergency service operations (e.g., a local government), prior to the end of the grant's period of performance. Maintenance of Effort An applicant seeking an AFG grant shall agree to maintain, during the term of the grant, the applicant's aggregate expenditures relating to activities allowable under this NOFO, at not less than 80 percent of the average amount of such expenditures in the two preceding fiscal years to the year this grant is awarded. Cost Share or Match Recipient cost sharing is generally required as described below Page 4 of 56 FY 2016 AFG Page 101 of 424 In general, eligible applicants shall agree to make available non-federal funds to carry out an AFG award in an amount equal to and not less than 15 percent of the grant awarded. Exceptions to this general requirement apply to entities serving smaller communities as follows: • When serving a jurisdiction of 20,000 residents or fewer, the applicant shall agree to make available non-federal funds in an amount equal to and not less than 5 percent of the grant awarded; • When serving a jurisdiction of more than 20,000 residents, but not more than 1,000,000 residents, the applicant shall agree to make available non-federal funds in an amount equal to and not less than 10 percent of the grant awarded; • When serving a jurisdiction of more than 1,000,000 residents, the applicant shall agree to provide non-federal funds in an amount equal to and not less than 15 percent of the grant awarded. The cost share for SFTAs will apply the requirements above based on the total population of the State. The cost share for a Regional application will apply the requirements above based on the aggregate population of the primary first due response areas of the Host and participating partner organizations that execute a Memorandum of Understanding (MOLT) as described in Appendix B, VI, Regional projects. FEMA has developed a cost share calculator tool in order to assist applicants with determining their cost share. The cost share tool is available at: hti s�.l/www.fenna. Qy/assistance-firefi htees-grants- documents. Types of Cost Share • Cash (Hard Match): Cost share of non-federal cash is the only allowable recipient contribution for AFG activity (Vehicle Acquisition, Operations and Safety, and Regional). • Trade -In Allowance/Credit: On a case-by-case basis, FEMA may allow recipients already owning assets acquired with non-federal cash, to use the trade-in allowance/credit value of those assets as cash for the purpose of meeting their cost share obligation. In order for FEMA to consider a trade-in allowance/credit value as cash, the allowance amount must be reasonable, and the allowance amount must be a separate entry clearly identified in the acquisition documents. • In-kind (Soft Match): In-kind cost share is not allowable for AFG. • Overmatch: In the application narrative, an organization may indicate a voluntary pledge to commit additional financial support toward a project(s) cost, which is in addition to their required cost share obligation as detailed in the NOFO and required by law. FEMA will not account for this promised additional funding in the terms of the award. The award budget will not account for any voluntary committed cost sharing or overmatch. The use of an overmatch is not given additional consideration when scoring applications, Economic Hardship Waivers The Administrator of FEMA may waive or reduce recipient cost share or maintenance of effort requirements in cases of demonstrated economic hardship. Please see Appendix C: Award Administration Information for additional information. Page 5 of 56 FY 2016 AFG Page 102 of 424 D. Application and Submission Informatio,-fi Key Dates and Times Date posted to Grants,gov: Application Start Date: Application Submission Deadline Date: Anticipated Program Office Review Dates: Anticipated Funding Selection Date: Anticipated Award Date: Application Submission Extension 10/11/2016 at 8:00 AM ET 10/11/2016 at 8:00 AM ET 11 / 1 8/2016 at 5:00 PM ET 01 /09/2017 - 01/27/2017 02/06/2017 03/03/2017 In general, DHS/FEMA will not review applications received after the deadline or consider them for funding. DHS/FEMA may, however, extend the application deadline on request for any applicant who can demonstrate good cause exists to justify extending the deadline. Good cause for an extension may include technical problems outside of the applicant's control that prevent submission of the application by the deadline, or other exigent or emergency circumstances. Applicants experiencing technical issues should notify the FEMA Help Desk as soon as possible. Other Key Dates Address to Request Application Package The AFG eGrants system is only accessible through the AFG application portal at httPsJ/Portal-fema.gov/. There are several ways to get AFG application information: AFG website (h�/lwww�-lema.�ov/fir"�/f��"e rants • Grants.gov (LtTt://Www.grants �, av} US Fire Administration (ht-tV://www.usfa.fema.go,A Hard copies Of the application are not available. In addition, the Telephone Device for the Deaf (TDD) and/or Federal Information Relay Service (FIRS) number available for this Notice is: (800) 462-7585. Application tutorials and Frequently Asked Questions (FAQs) assist with the online grant application, and highlight lessons learned and changes for FY 2016. For more details, please click here to visit the AFG website athttp. www.feina-gov/rules-tools. Page 6 of 56 FY 2016 AFG Page 103 of 424 M CONSENTAGENDA 12/6/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/6/2016 REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R16-160 -Authorize the City Manager to sign a video remote interpreting agreement with Stratus Video LLC., for a period of two years, with one year automatic renewals. EXPLANATION OF REQUEST: TERM: TWO (2) YEARS, with one (1) year automatic renewals. Federal civil rights laws require ADA Title 11 entities (State and local governments) to ensure effective communication with people who are deaf or hard of hearing. For people who communicate primarily in American Sign Language, qualified interpreter services may be necessary. When in-person, on-site interpreting services are not immediately available, technology now provides for an interim solution in the form of off-site interpreting services, called Video Remote Interpreting (VRI). VRI uses videoconferencing technology, equipment, and a high speed Internet connection with sufficient bandwidth to provide the services of a qualified interpreter, usually located at a call center, to people at a different location. VRI is currently being used in a wide variety of settings including hospitals, physicians' offices, mental health care settings, police stations, schools, financial institutions, and workplaces. On November 3, 2015, the City Commission approved changes to Ordinance 15-029 amending Section 14-9, "Disabled Parking Space Violation" providing two-thirds of the fines collected to be used to improve accessibility and equal opportunity to qualified physically disabled persons in the City. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Having VRI services readily available at City Hall, the Police Department and with Fire & Life Safety personnel will help ensure effective communication with people who are deaf or hard of hearing who communicate primarily in American Sign Language. Stratus Video, LLC. also provides foreign language interpreters however, the intent is to use this service primarily for ASL. A tablet will be available for use in City Hall Customer Services, the Police Department and with Fire & Life Safety personnel. This tablet may also be used by first responders in the field when necessary. An application is downloaded to the tablet and all the staff needs to do is select the icon and within 30 seconds, you are connected to a qualified interpreter for a video call using ASL. FISCAL IMPACT: The fines collected will provide the funding for the use of video remote interpreters as needed. Price per minute for American Sign Language is $2.99, with a $50/month minimum fee. Account #103-2110-521.34-53. ALTERNATIVES: Not approve the video remote interpreter agreement; however, under the Americans with Disabilities Act, "communication barriers must be eliminated that prevent individuals with disabilities from enjoying equal opportunity to participate in and benefit from programs services and activities of local government entities." STRATEGIC PLAN: Page 104 of 424 STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: CONTRACTS VENDOR NAME: Stratus Video LLC. START DATE: END DATE: CONTRACT VALUE: MINORITY OWNED CONTRACTOR?: No EXTENSION AVAILABLE?: Yes EXTENSION EXPLANATION: ATTACHMENTS: Type D Resolution D Agreement D Quotes D Quotes REVIEWERS: Description Resolution approving Agreement for Stratus Interpreting Services Stratus Video VRI Service Agreement Language Services Associates VRI Quote Purple Communications VRI Service Quote Department Reviewer Action Date City Manager Howard, Tim Approved 1112112016 - 9:00 AKA Finance Howard, Tim Approved 11/21/2016 - 9:00 AKA Finance Howard, Tim Approved 11/21/2016 - 9:02 AKA Legal Swanson, Lynn Approved 12/1/2016 - 10:21 AM City Manager LaVerriere, Lori Approved 12/2/2016 - 9:31 AKA Page 105 of 424 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 RESOLUTION NO. R16 - A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER TO SIGN AN AGREEMENT FOR STRATUS INTERPRETING SERVICES WITH STRATUS VIDEO, LLC., FOR VIDEO REMOTE INTERPRETING FOR A PERIOD OF TWO YEARS WITH ONE YEAR AUTOMATIC RENEWALS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Federal civil rights laws require ADA Title It entities to ensure effective communication with people who are deaf or hearing impaired; and WHEREAS, technology now provides for off-site interpreting services when in- person, on-site interpreting services are not immediately available; and WHEREAS, the City Commission of the City of Boynton Beach, Florida, upon the recommendation of staff, deems it to be in the best interests of the City residents to enter into an Agreement for Stratus Interpreting Services with Stratus Video LLC., for video remote interpreting on an "as needed" basis for a period of two years with one year automatic renewals. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. Section 2. The City Commission of the City of Boynton Beach, Florida does hereby authorize and direct the City Manager to sign an Agreement for Stratus Interpreting Services with Stratus Video LLC., for video remote interpreting on an "as needed" basis for C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\24B55599-2ACE-49BA-90B4-E87294573B3E\Boynton Beach. 4535.1. Video remote_interpreting_Agreement - Reso.doc Page 106 of 424 31 a period of two years with one year automatic renewals, a copy of said Agreement is 32 attached hereto as Exhibit "A." 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 Section 3. This Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this day of , 2016. CITY OF BOYNTON BEACH, FLORIDA YES NO Mayor — Steven B. Grant Vice Mayor — Mack McCray Commissioner — Justin Katz Commissioner — Christina L. Romelus Commissioner — Joe Casello ATTEST: Judith A. Pyle, CMC City Clerk (Corporate Seal) VOTE C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\24B55599-2ACE-49BA-90B4-E87294573B3E\Boynton Beach. 4535.1. Video remote_interpreting_Agreement - Reso.doc Page 107 of 424 Order Form Stratus is in the business of providing on -demand video remote interpreting (VRI) for American Sign Language (ASL) and selected spoken languages, as well as over -the -phone interpreting (0131) for selected languages with live language interpreters. The VRI services and OPI services (collectively, the "Services") are provided by Stratus through the use of Stratus' on -demand interpreter software. The term of this agreement is two years from the last signature date with one year automatic renewals. The Customer agrees to the terms and conditions at www.stratusvideo.com/terms and the pricing below. Language I Spanish I Other Languages Price Per Minute 1 $1.67 1 $1.87 American Sign Language I Bundled: All Languages $2.99 Certified Deaf Interpreter (CDI) $5.95 (CDI is not eligible for Bundled Pricing) CDI requires services of two interpreters) Notes $1.50 1) Bundled Price Requirement: Sign Language Minutes must be 10% or less of total minutes. If Sign Language percentage of total minutes exceeds 10% of total minutes during a month the pricing reverts to the Spanish, Other and American Sign Language pricing for that month. 2) Call Times: The call time starts when the interpreter answers the call and ends when either the end user or interpreter hangs up the call. 3) Payment: Customer will be billed monthly for the minutes used. 4) The Customer agrees that Stratus software will be the only Video Remote Interpreting software installed on Stratus -provided equipment and no other video remote interpreting applications will be installed or other video or audio interpreting usages shall be permitted unless direct written consent is given by Stratus during the term of service 5) Payment terms are Net 30 6) $50 minimum monthly fee 7) The charge for the following rare languages is $3.50 per minute. They must be scheduled and have a 60 minute minimum: Ixil, Achi, Trique, Popti. Equipment Item Description Price Quantity Stratus Stand with iPad Air 2 iPad Air 2 Infectious Control Case External Speaker, iPad Air 2 and $1,332 0 Speaker Rolling adjustable stand with locking tablet holder. Stratus Stand with iPad Air 2, iPad Air 2 Infectious Control Case, Rolling adjustable $1,154 0 iPad Air 2 stand with locking tablet holder Table Stand with iPad Air, iPad Air 2 Infectious Control Case, Table Stand for $559 0 iPad Air 2 scenarios with table or similar mounting surfaces Licenses Licenses downloaded No 2 Charge 6/1/2016 Confidential and Proprietary PagePIW 62424 Order Form Please sign and return entire order form via email to your sales director Josh Chmilarski jchmilarski@stratusvideo.com. Stratus Video, LLC Customer Name: City of Boynton Beach Accepted by: Accepted by: Name: Name: Lori LaVerriere, City Manager Date: Date: 6/1/2016 Confidential and Proprietary PagePlUg 62424 Customer Information Customer Name: City of Boynton Beach Sales Tax Exempt: Yes ❑ No ❑ ( If Yes, the Tax Exempt Certificate must be included with the order) Main Contact: Debbie Majors Phone: (561) 742-6241 Email: majorsd@bbfl.us Billing Contact: Debbie Majors Phone: (561) 742-6241 Email: majorsd@bbfl.us IT Contact: John McNally Phone: (561) 742-6073 Email: Mcnallyj@bbfl.us Shipping Addresses Billing Address N/A City of Boynton Beach P.O. Box 310 Boynton Beach, FL 33425-0310 ATTN: ADA Coordinator Note: Include all shipping addresses Please sign and return entire order form via email to your sales director Josh Chmilarski jchmilarski@stratusvideo.com. Stratus Video, LLC Customer Name: City of Boynton Beach Accepted by: Accepted by: Name: Name: Lori LaVerriere, City Manager Date: Date: 6/1/2016 Confidential and Proprietary PagePlUg 62424 A. Stratus is in the business of providing on -demand video remote interpreting (VRI) for American Sign Language (ASL) and selected spoken languages, as well as over -the -phone interpreting (OPI) for selected languages with live language interpreters. The VRI services and OPI services (collectively, the "Services") are provided by Stratus through the use of Stratus' on - demand interpreter software. B. Customer desires to use the Services, on the terms and conditions provided. NOW, THEREFORE, for good and valuable consideration the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows: 1. AGREEMENT TO PROVIDE SERVICES. Stratus agrees to provide to Customer the Services on the terms and conditions as set forth below; 2. TERMS AND TERMINATION. The term of Service shall be for two (2) years, with automatic one (1) year renewals unless either party elects to terminate the Agreement by providing written notice of such termination to the other party no later than thirty (30) days prior to the expiration of the Term (or renewal period). Upon termination of the Agreement, Customer will immediately stop using the Services and will remove the Stratus software from all devices of Customer. Additionally, Customer hereby authorizes Status to disable all accounts, Stratus software and access to the Services. In such event, Stratus will not be liable to Customer for damages of any kind (whether actual, incidental, indirect or consequential, including lost profits and lost revenues) arising out of or related to the loss of use of the Services or the Stratus software. 3. PAYMENT. Stratus shall provide the Services to Customer in consideration of Customer's payment of the fees (the "Fees") at the rates set forth in the Order Form. Fees for the Services will be billed monthly. All invoices will be due and payable within thirty (30) days of invoice date. 4. AVAILABILITY. Customer acknowledges that the Services may not be available at all times due to interruptions, technical problems, and/or system upgrades and maintenance. The Services are not for and should not be used for emergency calls and is not a substitute for "911" or other emergency services. All interpreters provided in conjunction with The Services may not be available at all times and interpreters will be assigned solely by Stratus. 5. NO OWNERSHIP RIGHTS. This Agreement and Customer's use of the Services does not provide Customer with any right, title, or ownership interest in or to the Services, the software used in providing the Services, or any of the other technology, systems, processes or other aspect of the Services, including but not limited to any intellectual property rights. This provision will survive the termination of this Agreement. Customer acknowledges that Stratus is a trademark of Stratus and may not be used without Stratus' prior consent. During the term of the agreement the Page 110 of 424 Customer is provided with a Right to Use License for the Stratus Software. The Customer agrees that Stratus software will be the only Video Remote Interpreting software installed on the equipment and no other video remote interpreting applications will be installed or other video or audio interpreting usages shall be permitted unless direct written consent is given by Stratus during the term of service. 6. LIMITED WARRANTY. Stratus warrants that it will perform the Services in a professional manner consistent with industry standards. Stratus makes no other representation, warranty or guarantee, express or implied, of any kind, and Stratus specifically disclaims any warranty or condition of merchantability or fitness for a particular purpose. 7. PURCHASED EQUIPMENT WARRANTY. The equipment has been installed upon Customer's independent determination that it is appropriate for Customer's intended application. For a one (1) year period from date of Acceptance ("the Warranty Period"), Stratus warrants the Equipment is guaranteed to operate in accordance as a video remote interpreting service operated under normal usage and conditions and with proper care and supervision. Company warrants that service repairs shall be free from defects in materials and workmanship for the balance of the Warranty Period. Responsibility for the installed items remains with the Customer at time of possession. The Customer shall maintain the installed equipment in good repair and operating condition, allowing for reasonable wear and tear. If Customer needs service repairs within the Warranty Period, Stratus will be responsible for such repairs. After the warranty period, Customer will be responsible for all service repairs or may receive service repairs from Stratus for additional fees. The warranties made herein shall be in lieu of any other warranty, expressed or implied, including but not limited to any implied warranty of merchantability or fitness for a particular purpose. Such implied warranties or fitness for a particular purpose are expressly excluded. LIMITATION OF LIABILITY. Customer acknowledges that interpretations may not be entirely accurate in all cases and that events outside of the control of Stratus may result in incomplete or interrupted service. Except as specifically stated otherwise, each party's aggregate liability to the other for claims arising out of this Agreement, whether for breach or in tort and including but not limited to negligence, shall be limited to the amount paid by Customer to Stratus within the previous 12 months. Further, neither party will be liable for any indirect, punitive, special, incidental or consequential damage in connection with or arising out of this Agreement (including loss of business, revenue, profits, use, data or other economic advantage), however it arises, whether for breach or in tort, even if that party has been previously advised of the possibility of such damage. Liability for damages shall be limited and excluded, even if any exclusive remedy provided for in this Agreement fails of its essential purpose. 9. INDEMNIFICATION AND HOLD HARMLESS. Customer acknowledges that it, and not Stratus, is a professional health care provider. Customer hereby indemnifies and holds Stratus harmless from any claims, including claims of third -parties, based on medical malpractice or negligence of Customer (or its physicians, employees, independent contractors, etc.). 10. CONFIDENTIALITY. Stratus will not disclose any confidential information provided by Customer to any third -party, and will use such confidential information only for purposes Page 111 of 424 specifically contemplated in this Agreement. Further, Stratus and Customer will not disclose to any third -party the terms and conditions of this Agreement or any of the information provided in any invoices or other documents or oral communications between the parties. If a party is required by discovery request in a litigation, subpoena, civil investigative demand or similar process to disclose any such confidential information then the party so compelled may disclose such information without liability after giving reasonable notice to the other party to promptly assert whatever objections the other party has to prevent such disclosure within such deadlines as are required by the governing statutes, rules or regulations. 11. ADDITIONAL TERMS. (a) Any express waiver or failure to exercise promptly any right under this Agreement will not create a continuing waiver or any expectation of non -enforcement. (b) The obligations of the parties under this Agreement which by their nature should continue beyond the termination or expiration of this Agreement will remain in effect after termination or expiration. (c) Any action arising out of this Agreement, as well as the validity, construction and interpretation of this Agreement, will be governed by Florida law relating to contracts made in the State of Florida and controlling U.S. federal law. No choice of law rules of any jurisdiction will apply. (d) This Agreement shall be binding upon the parties hereto, their successors, or assigns, and upon any and all others acting by or through them, or in privity with them, or under their direction. (e) This Agreement is deemed to have been drafted jointly by the parties. Any uncertainty or ambiguity shall not be construed against either party based on the attribution of drafting by either party. (f) This Agreement may be executed in counterparts and as so executed shall constitute one agreement, binding on all parties. The Headings have no substantive effect and are used merely for convenience. (g) A party is not liable under this Agreement for non- performance or delayed or interrupted performance caused by events or conditions beyond that party's control if the party makes reasonable efforts to perform. This provision does not relieve Customer of its obligation to make all payments then owing when due. (h) All notices to be given under this Agreement must be in writing. (i) This Agreement and all of its Attachments is the parties' entire agreement relating to its subject matter. It supersedes all prior or contemporaneous oral or written communications, proposals, conditions, representations and warranties and prevails over any conflicting or additional terms of any quote, order, acknowledgment, or other communication between the parties relating to its subject matter during the term of this Agreement. 0) No modification to this Agreement will be binding unless in writing and signed by an authorized representative of each party. (k) If any provision, or part thereof, in this Agreement is held to be invalid, void or illegal, it shall be severed from this Agreement and shall not affect, impair, or invalidate any other provision, or part thereof, and shall be severed from this Agreement and shall not affect, impair, or invalidate any other provision, or part thereof, and it shall be replaced by a provision which comes closest to the severed provision, or part thereof, in language and intent, without being invalid, void, or illegal. Page 112 of 424 ;JLSA VIDEO vnqw. Isaweb. corr. Language Services Associates (LSA) - Rates for Language Services Video Remote Interpreting (VRI) — Provided by LSA Video, Inc. American Sign Language Spoken Spanish *Other Languages Dedicated, Secure Login and Password Complete Implementation Real -TI me Reporting Tools and Materials Dedicated Support and Account Management Unlimited INTERPRETRAe License Utilization Reviews LTA;1 0 - 200 Beds 201 - 400 Beds 401 - 600 Beds 601 Beds or More All Non -Bed Facilities $3.25 Per Minute $1.99 Per Minute $2.50 Per Minute Included Included Included Included Included Included $50-00 Per Month / Per Facility $100.00 Per Month / Per Facility $150.00 Per Month / Per Facility $200.00 Per Month / Per Facility $50.00 Per Month / Per Facility LSA Video, Inc. is a wholly-owned subsidiary of Language Services Associates (LSA). All scheduled languages will incur a 30 -minute minimum charge per encounter. We prefer scheduling 48 hours in advance. The minimum charge will be applied for any appointment canceled less than one business day prior to the scheduled appointment. —There are monthly minimums per physical facility. These minimum charges are credited back towards usage on a monthly basis. The method and / or means of implementation will be determined by LSA Video, Inc. (LSAV) during the on -boarding process. VRI access does not require that your organization purchase or rent hardware; you can utilize existing equipment, such as a laptop computer or COW / WOW equipment with a portable video camera. LSAV strongly suggests that the camera have a 1.2 mega -pixel resolution quality or higher. Minimal system requirements must be met in order to utilize LSAV's VRI service. VRI invoices are issued on a monthly basis. All other services are invoiced on a project basis. Payment terms are Net 30 Days from date of invoice. All invoices will be submitted electronically no later than the 10th business day of the month. *For a list of languages available on -demand and/or pre -scheduled contact your sales representative or our Client Experience Department. This document contains proprietary information of LSA Video, Inc. This information is intended solely for evaluation purposes. Such proprietary information may not be used, reproduced, or disclosed to any other parties for any other purpose without the expressed written consent of an officer of Language Services Associates, Inc. Pricing, terms & conditions offered herein are only guaranteed for a period of 90 days or for the length of contractual obligations. LSA Video, Inc. , 455 Business Cente- Drive - Suite 100 - Corsham, PA 19044 - 1.800.305.9673 Page I of 2 Page 113 of 424 Name: Bret Badger Title: Sales Development Representab Language Services Associates 455 Business Center Drive —Suite 100 Horsham, PA 19044 215.259.7000 X55345 E-mail: bbadger@lsaweb.com www.Isaweb.com Accounts Receivable Language Services Associates 455 Business Center Drive — Suite 100 Horsham, PA 19044 acco u n is re ce i va b l e@ I s awe b. c o m PRICING IS EFFECTIVE THE 1 ST DAY OF THE NEXT MONTH ONCE THE FULLY EXECUTED CONTRACT IS RECEIVED. This document contains proprietary information of LSA Video, Inc. This information is intended solely for evaluation purposes. Such proprietary information may not be used, reproduced, or disclosed to any other parties for any other purpose without the expressed written consent of an officer of Language Services Associates, Inc. Pricing, terms & conditions offered herein are only guaranteed for a period of 90 days or for the length of contractual obligations. LSA Video, Inc. • 455 Business Center Drive - Suite 100 - Horsham, PA 19044 -1.800.305.9673 Page 2 of 2 Page 114 of 424 Mpjors, Debbie From: VRI <vri@purple.us> Sent: Tuesday, September 29, 2015 3:52 PM To: Majors, Debbie feet® FW: Video Remote Interpreting (VRI) Attachments: Purple VRI-QuickGuide,pdf I �60 - i•- Thank you for your interest in Purple Communications Video Remote Interpreting service. VRI is a service that enables people who are deaf/hard -of-hea ring and their hearing counterparts who are in the same location to communicate through an interpreter using a computer with a webcam, or a tablet via an internet connection. Our on demand remote services are available nationwide 24 hours a day/365 days a year with an average speed of answer of less than 30 seconds. There is no need to schedule interpreters in advance, All of Purple's interpreters are certified and ADA qualified. Purple's VRI services consist of an annual licensing fee of $300 (which will include the first 100 minutes) and then $3.00/per minute with a 5 minute minimum per call. We will invoice you monthly with a call detail report. Attached is the Purple VRI QuickGuide which provides an overview of our services. Purple has developed proprietary P3 software for our VRI clients that can be used on standard PC, Android, or iOS more mobile solution. The applications can be found in the app store or market depending on the version you choose. We suggest the Wi-Fi being 512 kbps or above or 4G service in remote locations. If you are interested in setting up an account, our 4 step process is simple: 1) Sign the rate agreement: Once we have received your signed agreement, we will contact you and guide you through the setup process. 2) Download/install software or download the app. You will receive an email that contains your login information. 3) Complete a test call. Once we have completed a successful test connection you'll be ready to begin using our service. 4) Place live call, Im Michael AmsII terdam Director of VRI Services Purple Communications, Inc. 916.2748449 Page 115 of 424 From: Majors, Debbie [Mg.i -.Ma Sent: Tuesday, September 29, 2015 3:41 PM To: Business Subject: Video Remote Interpreting (VRI) Hello, I would like to get more information on VRI with Purple Communications. Thank you, Debbie Majors, Grants Et ADA Coordinator City Managers Office City ofBoynton Beach 100 E. Boynton Beach Blvd. | Boynton Beach, Florida 33435 o: 561-742-6241 1 f: 561-742-6011 m Dc Please be advised that Florida has a broad public records taw and all correspondence to me via email may be subject to disclosure. Under Florida records low, email addresses are public records. Therefore, your e-mail communication and your e-mail address may be subject to public disclosure, Purple Communications, Inc. Download Potoday at: Page 116 of 424 IMMIJ, !Mal IMIJ '1-1 ' - - - - 71 OFF I 'I , , IF hearing person via PC or tablet, Hearing individual talks to deaf/ hard -of -hearing person while the being said. Communication continues to be relayed back and forth among video interpreter, deaf/hard-of- hearing and hearing persons for a seamless conversation. 7 I . . . . . . . . . . . . . . . . Conferences Concerts Medical Appointments ON Class rooms/Ed ucation FWjj- = Wmilialm"Ity Stand bes"Ide or d'ose tx,') the video screen Look and speak dIIrect,,y to the deaf IindMdua� �,ntrodwce to the Ilnterplreter on the screen, who fis iin the roorn, Provide a bdef overview of the topllc thatwill be discussed 6.C. CONSENTAGENDA 12/6/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/6/2016 REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R16-161 -Approve a Landscape Maintenance Memorandum of Agreement with the Florida Department of Transportation for the maintenance of certain landscape improvement constructed as part of the Ocean 500 project at the southwest corner of Federal Highway and Ocean Avenue. EXPLANATION OF REQUEST: The City of Boynton Beach maintains landscape elements along Federal Highway as part of an agreement with the Florida Department of Transportation (FDOT) dating to 1995. This agreement allows the City to maintain medians, pavers and all other ancillary landscape elements within the FDOT right of way. The approved Ocean 500 site plan contemplates new landscape elements and pavers both within the public right of way and on private property adjacent to the right of way. These elements will provide for public pedestrian movements along Federal Highway as well as provide landscape improvements in the public right of way. Therefore, the FDOT has requested to that the of Boynton Beach approve the attached maintenance agreement to ensure that these elements are properly maintained for safe and reasonable public use. This is a common request for projects along the Federal Highway corridor. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? No impact. FISCAL IMPACT. Budgeted None. Many of the elements will be maintained by Ocean 500 per their development order. ALTERNATIVES: Do not approve the agreement and halt all work associated with the Ocean 500 project in the public right of way. STRATEGIC PLAN: Positive and Exciting Boynton Beach Image: "Curb appeal" to Reputation STRATEGIC PLAN APPLICATION: Enhance the appearance of Federal Highway. CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? Grant Amount: Page 121 of 424 ATTACHMENTS: Type REVIEWERS: Department Public Works -Engineering Legal Finance City Manager Description Resolution approving FDOT Landscape Maintenance Memorandum of Agreement (Ocean 500) FDOT Agreement Reviewer Action Livergood, Jeffrey Approved Swanson, Lynn Approved Howard, Tim Approved LaVerriere, Lori Approved Date 11/29/2016 - 10:20 AM 11/30/2016 - 3:59 PPA 11/30/2016 - 4:00 PPA 12/2/2016 - 9:15 AM Page 122 of 424 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. R16 - A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO SIGN A LANDSCAPE MAINTENANCE MEMORANDUM OF AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR LANDSCAPE IMPROVEMENTS CONSTRUCTED AS PART OF THE OCEAN 500 PROJECT AT THE SOUTHWEST CORNER OF FEDERAL HIGHWAY AND OCEAN AVENUE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Boynton Beach maintains landscape elements along Federal Highway as part of an agreement with the Florida Department of Transportation (FDOT) dating to 1995; and WHEREAS, the approved Ocean 500 site plan contemplates new landscape elements and pavers both within the public right-of-way and on private property adjacent to the right-of-way; and WHEREAS, FDOT has requested the City approve the Landscape Maintenance Memorandum of Agreement to ensure that these elements are properly maintained for safe and reasonable public use; and WHEREAS, City staff recommends that that City Commission approve the Landscape Maintenance Memorandum of Agreement, a copy of which is attached hereto as Exhibit "A". NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 29 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 30 31 32 33 being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. Section 2. The City Commission of the City of Boynton Beach, Florida does hereby approve and authorize the Mayor and City Clerk to sign a Landscape Maintenance CAProgram Files (x86)\neevia.com\docConverterPro\temp\NVDC\OE2E6588-AB9D-4283-81 EE -1417A1 BF0693\Boynton Beach.4523.1.FDOT_ =Maintenance_Memorandum_Agmt_(Ocean_500_landscape)_ _Reso.doc Page 123 of 424 34 Memorandum of Agreement with the Florida Department of Transport for landscape 35 improvements constructed as part of Ocean 500 project at the southwest corner of Federal 36 Highway and Ocean Avenue, a copy of which is attached hereto as Exhibit "A", and 37 incorporated herein by reference. 38 Section 3. That this Resolution shall take effect immediately upon passage. 39 40 PASSED AND ADOPTED this day of , 2016. 41 CITY OF BOYNTON BEACH, FLORIDA 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 ATTEST: 59 60 61 62 Judith A. Pyle, CMC 63 City Clerk 64 65 66 67 (Corporate Seal) 68 Mayor — Steven B. Grant Vice Mayor — Mack McCray Commissioner — Justin Katz Commissioner — Christina L. Romelus Commissioner — Joe Casello VOTE YES NO CAProgram Files (x86)\neevia.com\docConverterPro\temp\NVDC\OE2E6588-AB9D-4283-81 EE -1417A1 BF0693\Boynton Beach.4523.1.FDOT_ =Maintenance_Memorandum_Agmt_(Ocean_500_landscape)_ _Reso.doc Page 124 of 424 COUNTY: S.R. No.: 93010000 211$ -L-A 11,11 PALM BEACH 5 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION DISTRICT FOUR F�Vffci fl =1 *1,1421 h driwir.rs * M RMINarall a curnponeni agency UT Vne State 51 munda, nereinaher Mane tWAo Boynton Beach, a municipal corporation, existing under the Laws of Florida, hereinafter called the AGENCY. WI T N E S S E T H: OF 1141415 4 1 17M. F- rim m t M* I=- V"'w P I I IF Plo Mij i I ONTO 0 111 WHEREAS, the AGENCY seeks to have installed by permit and maintain certain lands�a mprovements within the right of way of State Road 5 (Federal Highway) as described withi Exhibit A periodic mo7wing, -fertilizing-, weeding, litter pick-up, pruning, necessary replanting, irrigation repair and/or repair of the median concrete replacements associated with the specialty surfacing (if applicable) as needed; and WHEREAS, it is the intent of the AGENCY and the DEPARTMENT that the AGENCY shall maintain all right of way within the medians, outside the travelway and improvements made to the travelway that was made at the request of the AGENCY; and WHEREAS, the parties hereto mutually recognize the need for entering into an Agreement designating and setting forth the responsibilities of each party; and 4;'AEREAS, the AGERCT by Resolution No. dated , 20 —V attached hereto and by this reference made a part hereof, desires to enter into this Agreement and authorizes its officers to do so; and Pagel of 23 Page 125 of 424 NOW THEREFORE, for and in consideration of the mutual benefits to flow each to the other, the parties covenant and agree as follows: 1. The recitals set forth above are true and correct and are deemed incorporated herein. 2. INSTALLATION OF FACILITIES The AGENCY shall install and agrees to maintain the landscape improvements described herein as: plant materials, irrigation and/or hardscape on the highway facilities substantially as specified in plans and specifications hereinafter referred to as the Project (s) and incorporated herein as Exhibit "B" and Exhibit "D". Hardscape shall mean, but not be limited to any site amenities such as landscape accent lighting, bike racks, fountain, tree grates, decorative free standing wall, and/or sidewalk, median and/or roadway specialty surfacing such as concrete pavers, stamped colored concrete and/or stamped colored asphalt (also known as patterned pavement). (a) All plant materials shall be installed and maintained in strict accordance with sound nursery practice prescribed by the International Society of Arboriculture (ISA). All plant materials installed shall be Florida #1 or better according to the most current edition of Florida Department of Agriculture, Florida Grades and Standards for Nursery Stock, and all trees shall meet Florida Power & Light, Right Tree, Right Place, South Florida. (b) Trees and palms within the right of way shall be installed and pruned to prevent encroachment to roadways, lateral offsets and sidewalks. Definition of these criteria is included in the most current editions of FDOT standards for design, construction, maintenance, and utility operations on the state highway system and Exhibit "C", the Maintenance Plan. (c) Tree and palm pruning shall be supervised by properly trained personnel trained in tree pruning techniques and shall meet the most current standards set forth by the International Society of Arboriculture (ISA) and the American National Standard Institute (ANSI), Part A-300. (d) Irrigation installation and maintenance activities shall conform to the standards set forth by the Florida Irrigation Society (FIS) latest edition of FIS, Standards and Specifications for Turf and Landscape Irrigation Systems. (e) The AGENCY shall provide the FDOT Local Operation Center accurate as -built plans of the irrigation system so if in the future there is a need for the DEPARTMENT to perform work in the area, the system can be accommodated as much as possible. (See paragraph ( I ) for contact information) (f) If it becomes necessary to provide utilities (water/electricity) to the median or side areas, it shall be the AGENCY'S responsibility to obtain a permit for such work through the local Operations Center (see paragraph ( I ) below) and the AGENCY shall be responsible for all associated fees for the installation and maintenance of these utilities. Page 2 of 23 Page 126 of 424 (g) All specialty surfacing shall be installed and maintained in strict accordance with the most current edition of the Florida Accessibility Code for Building Construction and the Interlocking Concrete Pavement institute (1CPI). (h) All activities, including landscape improvements installation and future maintenance operations performed on State highway right of way, must be in conformity with the most current edition of the Manual on Uniform Trac Control (MUTCD) and FDOT Design Standards, Index 600 Series, Trac Control through Work Zones. (i) The most current edition of FDOT Design Standards, Index 546 (Sight Distance at Intersections) must be adhered to. (j) Lateral Offsets as specified in the FDOT Plans Preparation Manual, Volume 1, Chapters 2 and 4 must be adhered to. (k) Landscape improvements shall not obstruct roadside signs or permitted outdoor advertising signs, (see Florida Administrative Code [F.A.C.] Rule Chapter 14-10.) (1) The AGENCY shall provide the local FDOT Operation Center located at (Palm Beach Operations, 7900 Forest Hill Blvd., West Palm Beach, FL 33413 (561) 432- 4966, a twenty-four (24) hour telephone number and the name of a responsible person that the DEPARTMENT may contact. The AGENCY shall notify the local maintenance office forty-eight (48) hours prior to the start of the landscape improvements. (m) If there is a need to restrict the normal flow of traffic, it shall be done on non - holiday, weekday off-peak hours (9 AM to 3 PM), and the party performing such work shall give notice to the local law enforcement agency within whose jurisdiction such road is located prior to commencing work on the landscape improvements. The DEPARTMENT'S Operation Center Public Information Officer (see telephone number in Paragraph ( I ) shall also be notified. (n) The AGENCY shall be responsible to clear all utilities within the landscape improvement limits before construction commences. (o) The AGENCY shall follow the minimum level of maintenance guidelines as set forth in FDOT'S Rule Chapter 14-40 Highway Beautification and Landscape Management, in the FDOT Guide to Roadside Mowing and Maintenance Management System, and Exhibit "C", the Maintenance Plan for maintenance activities for landscape improvements. 3. MAINTENANCE OF FACILITIES A. The AGENCY agrees to maintain the landscape improvements, as existing and those to be installed, within the physical limits described in Exhibit "A" and as further described in Exhibit "". The non-standard improvements within and outside the travelway shall be maintained by the AGENCY regardless if the said improvement was made by the DEPARTMENT, the AGENCY, or others authorized Page 3 afz3 Page 127 of 424 pursuant to Section 7, by periodic mowing, pruning, fertilizing, weeding, curb and sidewalk edging, litter pickup, necessary replanting, irrigation system repair and/ or repair of any median concrete replacement associated with specialty surfacing (if applicable) following the DEPARTMENT'S landscape safety and maintenance guidelines, Exhibit "C", the Maintenance Plan and Exhibit "E". The AGENCY'S responsibility for maintenance shall include all landscaped, turfed and hardscape areas on the sidewalk or within the medians and areas outside the travelway to the right of way and/or areas within the travelway containing specialty surfacing. It shall be the responsibility of the AGENCY to restore an unacceptable ride condition of the roadway caused by the differential characteristics of non-standard travelway surfacing (if applicable) on DEPARTMENT right of way within the limits of this Agreement. B. Such maintenance to be provided by the AGENCY is specifically set out as follows: to maintain, which means to properly water and fertilize all plant materials; to keep them as free as practicable from disease and harmful insects; to properly mulch the planting beds; to keep the premises free of weeds; to mow the turf to the proper height; to properly prune all plants which at a minimum includes: (1) removing dead or diseased parts of plants, (2) pruning such parts thereof to provide clear visibility to signage, permitted outdoor advertising signs per Florida Statute 479.106 and for those using the roadway and/or sidewalk; (3) preventing any other potential roadway hazards. Plant materials shall be those items which would be scientifically classified as plants and including trees, palms, shrubs, groundcover and turf. To maintain also means to remove or replace dead or diseased plant materials in their entirety, or to remove or replace those that fall below original project standards. Palms shall be kept fruit free year round. To maintain also means to keep the header curbs that contain the specialty surfacing treatment in optimum condition. To maintain also means to keep the nonstandard hardscape areas clean, free from weeds and to repair said hardscape as is necessary to prevent a safety hazard. To maintain also means to keep litter removed from the median and areas outside the travel way to the right of way line. All plants removed for whatever reason shall be replaced by plants of the same species type, size, and grade as specified in the original plans and specifications. Any changes to the original plans shall be submitted by permit application to the DEPARTMENT for review and approval. C. If it becomes necessary to provide utilities (water/electricity) to the medians or areas outside the travelway to maintain these improvements, all costs associated with the utilities associated for the landscape improvements including any impact and/or connection fees, and the on-going cost of utility usage for water and electrical, are the maintaining AGENCY'S responsibility. The AGENCY shall be directly responsible for impact and connection fees. D. The maintenance functions to be performed by the AGENCY may be subject to periodic inspections by the DEPARTMENT at the discretion of the DEPARTMENT. Such inspection findings will be shared with the AGENCY and shall be the basis of all decisions regarding, repayment, reworking or agreement termination. The AGENCY shall not change or deviate from said plans without written approval of the DEPARTMENT. Page 4 of 23 _ Page 128 of 424 A. If at any time after the AGENCY has undertaken the landscape improvements installation and/or maintenance responsibility for the landscape improvements it shall come to the attention of the DEPARTMENT'S District Secretary that the limits, or a part thereof, are not properly maintained pursuant to the terms of this Agreement, said District Secretary, may at his/her option, issue a written notice that a deficiency or deficiencies exist(s), by sending a certified letter to the AGENCY, to place said AGENCY on notice thereof. Thereafter, the AGENCY shall have a period of thirty (30) calendar days within which to correct the cited deficiencies. If said deficiencies are not corrected within this time period, the DEPARTMENT may, at its option, proceed as follows: (1) Maintain the landscape improvements or any part thereof, with the DEPARTMENT or Contractor's personnel and invoice the AGENCY for expenses incurred, and/or (2) At the discretion of the DEPARTMENT, terminate the Agreement in accordance with Paragraph 9 of this Agreement and remove, by the DEPARTMENT or Contractor's personnel, all of the landscape improvements installed under this Agreement or any preceding Agreements, except as to trees and palms, and charge the AGENCY the reasonable cost of such removal. It is understood between the parties hereto that the landscape improvements covered by this Agreement may be removed, relocated, or adjusted at any time in the future, as determined to be necessary by the DEPARTMENT in order that the adjacent state road be widened, altered, or otherwise changed to meet future criteria or planning needs of the DEPARTMENT. The AGENCY shall be given sixty (60) calendar day notice to remove said landscape improvements at the AGENCY's expense after which time the DEPARTMENT may remove same. All permits (including tree permits), fees, and any mitigation associated with the removal, relocation or adjustments of these improvements are the maintaining AGENCY'S responsibility. The AGENCY may construct additional landscape improvements within the limits of the landscape improvements rights of ways identified as a result of this document, subject to the following conditions: (a) Plans for any new landscape improvements shall be subject to approval by the DEPARTMENT. The AGENCY shall not change or deviate from said plans without written approval by the DEPARTMENT. (b) All landscape improvements shall be developed and implemented in accordance with appropriate state safety and roadway design standards. y, Page 5 of 23 Page 129 of 424 (c) The AGENCY agrees to comply with the requirements of this Agreement with regard to any additional landscape improvements it chooses to have installed and there will be no cost to the DEPARTMENT. The DEPARTMENT may allow an adjacent property owner to construct additional landscape improvements within the limits of the right of way identified in Exhibit "A" of this Agreement that the AGENCY shall be responsible for maintaining under this Agreement, subject to the following conditions: (a) Plans for any new landscape improvements snail be subject to approval by the DEPARTMENT and shall require a valid permit attached with a letter of consent to said plans by the AGENCY. The plans shall not be changed or deviated from without written approval by the DEPARTMENT and the AGENCY. (b) All landscape improvements shall be developed and implemented in accordance with appropriate state safety and roadway design standards. (c) The AGENCY agrees to comply with the requirements of this Agreement with regard to any additional landscape improvements installed by an adjacent owner. E;�_Tit7044Ti1*0Ii0 UllC'�i] In addition to those conditions otherwise contained herein, this Agreement may be terminated under any one (1) of the following conditions: (a) By the DEPARTMENT, if the AGENCY fails to perform its duties under this Agreement, following ten (10) days written notice. (b) By the DEPARTMENT, for refusal by the AGENCY to allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119, Florida Statutes, and made or received by the AGENCY in conjunction with this Agreement. (a) The term of this Agreement commences upon execution by all parties. The term of this Agreement shall remain in effect for twenty-five (25) years. 1b) If the DEPARTMENT chooses to cancel the landscape improvements described in Exhibit "B", this Agreement Agreement reinstated, if any. A. With respect to any of the AGENCY'S agents, consultants, sub -consultants, contractors and/or sub -contractors, such party in any contract for the landscape Page 6 of 23 Page 130 of 424 improvements shall agree to indemnify, defend, save and hold harmless the DEPARTMENT from all claims, demands, liabilities, and suits of any nature arising out of, because of or due to any intentional and/or negligent act or occurrence, omission or commission of such agents, consultants, subconsultants, contractors and/or subcontractors. The AGENCY shall provide to the DEPARTMENT written evidence of the foregoing upon the request of the DEPARTMENT. It is specifically understood and agreed that this indemnification clause does not cover or indemnify the DEPARTMENT for its own negligence. B. In the event that AGENCY contracts with a third party to provide the services set forth herein, any contract with such third party shall include the following provisions: (1) AGENCY'S contractor shall at all times during the term of this Agreement keep and maintain in full force and effect, at contractor's sole cost and expense, Comprehensive General Liability with minimum limits of $1,000,000,00 per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability and Worker's Compensation insurance with minimum limits of $500,000.00 per Liability. Coverage must be afforded on a form no more restrictive than the latest edition of the Comprehensive General Liability and Worker's Compensation policy without restrictive endorsements, as filed by the Insurance Services Office. The AGENCY and DEPARTMENT shall be named as additional insured on such policies. (2) AGENCY'S contractor shall furnish AGENCY with Certificates of Insurance of Endorsements evidencing the insurance coverage specified herein prior to the beginning performance of work under this Agreement. (3) Coverage is not to cease and is to remain in full force and effect (subject to cancellation notice) until all performance required of AGENCY'S contractor is completed. All policies must be endorsed to provide the DEPARTMENT with at least thirty (30) day notice of cancellation and or/or restriction. If any of the insurance coverage will expire prior to the completion of work, copies of renewal policies shall be furnished at least (30) days prior to the date of expiration. 11, E -VERIFY REQUIREMENTS The AGENCY shall: (a) Utilize the U.S. Department of Homeland Security's E -Verify system to verify the employment eligibility of all new employees hired by the AGENCY during the term of the contract; and (b) Expressly require any subcontractors performing work or providing services pursuant to the state contract to likewise utilize the U.S. Department of Homeland Security's E -Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term. Page 7 of 23 Page 131 of 424 This writing embodies the entire Agreement and understanding between the parties hereto and there are no other Agreements and understanding, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby (except the associated Grant Joint Participation Agreement if applicable). 13. FISCAL TERMS The DEPARTMENT, during any fiscal year, shall not expend money, incur any liability, or enter into any contract which, by its terms, involves the expenditure of money in excess of the amounts budgeted as available for expenditure during such fiscal year. Any contract, verbal or written, made in violation of this subsection is null and void, and no money will/may be paid on such contract. The DEPARTMENT shall require a statement from the Comptroller of the DEPARTMENT that funds are available prior to entering into any such contract or other binding commitment of funds. Nothing herein contained shall prevent the making of contracts for periods exceeding one (1) year, but any contract so made shall be executory only for the value of the services to be rendered or agreed to be paid for in succeeding fiscal years; and this paragraph shall be incorporated verbatim in all contracts of the DEPARTMENT which are for an amount in excess of TWENTY-FIVE THOUSAND DOLLARS ($25,000.00) and which have a term for a period of more than one year. irC��7tyll�� The DEPARTMENT'S District Secretary shall decide all questions, difficulties, and disputes of any nature whatsoever that may arise under or by reason of this Agreement, the prosecution or fulfillment of the service hereunder and the character, quality, amount and value thereof; and his decision upon all claims, questions, and disputes shall be final and conclusive upon the parties hereto. 15. ASSIGNMENT This Agreement may not be assigned or transferred by the AGENCY, in whole or in part, without the prior written consent of the DEPARTMENT This Agreement shall oe governed by and construed in accordance wan the laws of the State of Florida. In the event of a conflict between any portion of the contract and Florida law, the laws of Florida shall prevail. The AGENCY agrees to waive forum and venue and that the DEPARTMENT shall determine the forum and venue in which any dispute under this agreement is decided. 17, NOTICES Any and all notices given or required under this Agreement shall be in writing and either personally delivered with receipt acknowledgement or sent by certified mail, return receipt requested. All notices shall be sent to the following addresses: Page 8 of 23 Page 132 of 424 UM-091RO11111:1115 state of Honda Department ot Trans joa 3400 West Commercial Blvd. Ft. Lauderdale, FL 33309-3421 Attention: Elisabeth Hassett, R.L.A. FDOT District IV Landscape Architect If to the AGENCY: City of Boynton Beach 100 E. Boynton Beach Blvd. Boynton Beach, Florida Attention: Jeffrey Livergood Director of Public Works Exhibit A: Landscape Improvements Maintenance Boundaries Exhibit B: Landscape Improvement Plans Exhibit C: Maintenance Plan for Landscape Improvements Exhibit D: Patterned Pavement Installation Exhibit E: Patterned Pavement Maintenance Page 9 of 23 Page 133 of 424 IN WITNESS WHEREOF, the parties hereto have executed this Agreement effective the day and year first above written. By: Chairperson/Mayor/Manager Attest: (SEAL) Clerk lid T -TATE OF FLORIDA XMIKII(IM—MATE By: . ........ Transportation Development Direct(M Attest: (SEAL) Executive Secretary Office of the General Counsel Page 10 of 23 EM Page 134 of 424 COUNTY: S.R. No.: FF471777M State Road 5 (Federal Highway) from (M.P. 14.12) to (M.P. 14.26) W"1jzvL 93010000 3ftf-"A f-IdU PALM BEACH 6 Page 11 of 23 Page 135 of 424 owls ORWd"Od OMMUD XX� ? "W MWNUMVW 2ND AVF mo SJNIWAAOIWWI mvXrowil ry, w Z JI a Vol t7 CJ EL F—F 2ND AVF mo ry, w Z Page 136 of 424 4=1watijor-IR vwNunw—W. COUNTY: 93010000 211 F -L -49f PALM BEACH 5 The AGENCY agrees to install the landscape improvements in accordance with the plans and specifications attached hereto and incorporated herein. Please see attached plans prepared by: John M. Wohlfarth, P.E. I.B.I. Group Inc. Cover Sheet, C9.0 Date: April 28, 2015 C1.0, C2.0, C4.0 Date: December 15, 2015 C3.0 Date: October 14, 2016 Paul L. Verlander, R.L.A. Verlander Landscape Architecture, LLC HS -4, HS -5, HS -9, TR -1 and TR -2 LA-5,LA-6,LA-14,LA-15,LI-1&LI-2 Date: April 20, 2016 Ardd+TUntetfkdda--- E-1, E-2 Date: December 7, 2015 Page 12 of 23 Page 137 of 424 I wt I P I fffl Hip OMEN I I IS h 14 11 .4 0 I 1�ij I� all I tj tald C�l LL HL I Hill! ;i I 11N11 fil, Mal lil I I I h ff 4 N ;Nhh 0 - p ghd jib. 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A ., 2 ce AWTI in is �Q � 'Will Vila AS,IM - A+M:�;IIVACIJ Page 1 COUNTY: 1'i r--1 I k' 114 �Elz Eli =111:1 93010000 214,5-"A•f4llf PALM BEACH 5 This Exhibit forms an integral part of the DISTRICT FOUR (4) LANDSCAPE MAINTENANCE MEMORANDUM OF AGREEMENT between the State of Florida, Department of Transportation and the AGENCY. = 0 � Page 13 of 23 Page 155 of 424 - `7 - TY*- W, Y Me- A, =LL - i -; 7N 67. Permit No(s): Maintaining Agency: RLA of Record: P.E. Date: - - 2015-L-496-0005 City of Boynton Beach Paul L. Verlander John M. Wolfarth March 10, 2016 plant material on your project to thrive in a safe and vigorous manner while fulfilling their intended purpose and conserving our natural resources. Plantings and all other landscape improvements shall be maintained to avoid potential roadway hazards and to provide required clear visibility, accessibility, clearance, and setbacks as set forth by Florida Department of Transportation (FDOT) governing standards and specifications: FDOT Design Standards, FDOT Plans Preparation Manual Vol. 1, Chapter 2. 11 and FDOT Standard Specifications for Road and Bridge Construction, as amended by contract documents, and all other requirements set forth by the District 4 Operations Maintenance Engineer. The initial portion of the Maintenance Plan describes general maintenance requirements and recommendations. The concluding section provides recommendations prepared by the Registered Landscape Architect of Record specific to the attached approved plans. WATERING REQUIREMENTS Watering is a critical concern for not only the maintenance of healthy plant material but also for observing water conservation practices. The amount of water to apply at any one time varies with the weather, drainage conditions and water holding capacity of the soil. For plant materials that have been established, it is imperative that any mandated water restrictions be fully conformed to on FDOT roadways. Proper watering techniques should provide even and thorough water dispersal to wet the entire root zone, but not saturate the soil or over -spray onto travel lanes. IRRIGATION SYSTEM The Agency shall ensure there are no roadway overspray or irrigation activities during daytime hours (most notably "rush hour" traffic periods). It is imperative the irrigation controller is properly set to run early enough that the watering process will be entirely completed before high traffic periods, while adhering to mandated water restrictions. To ansure water conservation, the Agency shall monitor the system for water leaks and the rain cexs-f rs ts exsure, tkey 2re, ft!A�kiiAft •.rt•erly s -i that the system shAs,f-fven when thare is zufficient rainfall. INTEGRATED PLANT MANAGEMENT An assessment of each planting area's soil is recommended to periodically determine the nutrient levels needed to sustain healthy, vigorous plant growth. Page 14 of 23 Page 156 of 424 Palms, shrubs, trees and turf areas shall be fertilized in such a manner and frequency to ensure that the plant material remains healthy and vigorously growing. Please be alert to changes in fertilization types per University of Florida, institute of Food and Agricultural Services (I.F.A.S.) recommendations. Establishment of an integrated pest management program is encouraged to ensure healthy plants, which are free of disease and pests. MULCHING Mulch planting beds in such a manner as to prevent weed growth, retain moisture to the plants, protect against soil erosion and nutrient loss, maintain a more uniform soil temperature, and improve the appearance of the planting beds. Avoid mulch mounded up on the trunks of trees, palms, and the base of shrubs to encourage air movement in this area which aids in lowering disease susceptibility. Cypress mulch is prohibited on state right of way. PRUNING All pruning, and the associated safety criteria, shall be performed according to American National Standard Institute (ANSI) A300 standards and shall be supervised by an International Society of Arboriculture (ISA) Certified Arborist. Pruning shall be carried out with the health and natural growth of plant materials in mind, to specific pruning heights maintaining clear visibility for motorists, and provide vertical clearance for pedestrian, bicyclist, and truck traffic where applicable. Visibility windows must be maintained free of view obstructions, and all trees and palms must be maintained to prevent potential roadway and pedestrian hazards, all palms are to be kept fruit free. The specific pruning heights are determined by understanding the designer's intent when selecting and placing the plants. The intended mature maintained height and spread of plants are noted on the plans (See Exhibit B.) and see Part If. Specific Requirements and Recommendations for guidelines. The understory plant materials selected for use within the restricted planting areas (Limits of Clear Sight) are to be maintained at a height in compliance with FDOT Design Standards Index 546; Page 6 of 6, Window Detail. Vertical tree heights must meet FDOT Maintenance Rating Program (MRP) standards. STAKING AND GUYING All staking materials, except for replacements, are to be removed by the completion of FDOT warranty period or at one year (whichever comes first). Any subsequent staking and guying activities by the Agency must adhere to FDOT Design Standards guidelines (See Index 544). The Agency shall closely monitor staking and guying attachment materials so that they are securely fastened to avoid potential roadway hazards. TURF MOWING: All grassed areas are to be mowed and trimmed with sufficient frequency to maintain deep, healthy root system while providing a neat and clean appearance to the urban landscape. All turf efforts, mowing, curb/sidewalk edging and turf condition, must at a minimum, meet FDOT Maintenance Rating Program (MRP). LITTER The project site shall remain as litter free as practicable. It is recommended to recycle this litter to avoid unnecessary waste by its reuse. Litter removal efforts must meet FDOT Maintenance Rating Program (MRP) standards. . .�. ..j tom... .. 5 _ �. �..-�`��a}.4'.-.C.• Page 15 of 23 - Page 157 of 424 WEEDINGIHERBICIDE All planting areas shall be maintained as weed free as practicable by enlisting integrated pest management practices in areas specified on the plans and maintaining proper mulch levels. Extreme care is recommended when using a chemical herbicide to avoid overspray onto plant materials. It is the applicator's responsibility to restore any damage, resulting from overspray to the plantings, per the approved plans. PLANT REPLACEMENT Plant replacement shall be the same species and specification as the approved plan. Move and replace all plant materials that may conflict with utility relocations and service. Only plants graded Florida #1 or better, per the Florida Department of Agriculture and Consumer Services, Grades and Standards for Nursery Plants are permitted on FDOT roadways. Should it become necessary to change the species, a general use permit is required from FDOT for approval by the FDOT District Landscape Architect. HARDSCAPE (SPECIALTY SURFACING) All tree grates and specialty surfacing (if applicable) shall be maintained in such a manner as to prevent any potential tripping hazards and protect damage to the pavers and tree grates. Final surface tolerance from grade elevations shall, at a minimum, meet the most current Interlocking Concrete Pavement Institute (ICPI), Guide Specifications for Pavers on an Aggregate Base, Section 23 14 13 Interlocking Concrete Pavers, Part 3.05. If the specialty surfacing or tree grates become damaged, they shall be replaced with the same type and specification as the approved plan. HARDSCAPE (NON-STANDARD) TRAVELWAY SURFACING It shall be the responsibility of the AGENCY to restore an unacceptable ride condition of the roadway, including asphalt pavement (if applicable), caused or contributed by the installation or failure of non-standard surfacing, and/or the header curb, on the Department of Transportation right of way within the limits of this Agreement. Pavement restoration areas or "patches" will have a minimum length of 10 -ft, measured from the edge of the header curb, and a width to cover full lanes for each lane affected by the restoration. Pavement restoration will be performed in accordance with the most current edition of the FDOT Standard Specifications for Road and Bridge Construction, and the FDOT Design Standards for Design, Construction, Maintenance and Utility Operations on the State Highway System. It shall be the responsibility of the AGENCY to maintain all signs located within a non- standard surfacing area. Such maintenance to be provided by the AGENCY shall include repair and replacement of the sign panel, post, and base. page 16 of 23 Page 158 of 424 HARDSCAPE (LANDSCAPE ACCENT LIGHTING) Landscape accent lighting shall be maintained in such a manner as to prolong the life of the lighting fixture and prevent potential safety hazards. If the lighting fixtures and their system become damaged, they shall be replaced with the same type and specification as the approved plan. Landscape lighting shall meet requirements for the sea turtle nesting and hatching. MAINTENANCE OF TRAFFIC CONTROL Reference the FDOT website regarding the selection of the proper traffic control requirements to be provided during routine maintenance and I or new installations of this DOT roadway. VEGETATION MANAGEMENT AT OUTDOOR ADVERTISING (ODA) To avoid conflicts with permitted outdoor advertising, please reference the State of Florida website regarding the vegetation management of outdoor advertising. This website provides a portal to search the FDOT Outdoor Advertising Inventory Management System Database. The database contains an inventory of outdoor advertising structures, permits and other related information maintained by the Department. Also, reference the Florida Highway Beautification Program website link for "Vegetation Management at ODA signs" "Florida Statutes" and "Florida Administrative Code" related to vegetation management at outdoor advertising sign, permit applications for vegetation management and determining mitigation value of roadside vegetation. II® SPECIFIC PROJECT SITE MAINTENANCE RIENTS AND RECOMMENDATIONS The following pI i s are to be maintaineddescribed below: 1. Dwarf Asiatic Jasmine — Trim all edges adjacent to walks and curbing. Do no allow to grow over the curb or into the sidewalk. Keep height at 6'-8' from soil level (soil level to be 3' below top of curblwalkO. 2. Irrigation — Provide monthly reviews for irrigation hear performance and coverage. Eliminate any overspray on walks and roadway surfaces. Adjust irrigation frequency and during to minimal precipitation rates once the planting has been established (314'-1' per week or less). W Page 17f 23 _ Page 159 of 424 :4424 This reference list is provided as a courtesy. The list may not contain the most current websites. The most current references must be accessed for up to date information. Accessible Sidewalk (ADA) hftp://www.access-board.goy/guidelines-and-standards/streets-sidewalks Americans with Disabilities Act (ADA) (ADAAG) hftp://www.ada.aov/2010ADAstandards index.htm American National Standard Institute, ANSI A300, (Part 1) for Tree Care Operations -- Trees, Shrub, and Other Woody Plant Maintenance — Standard Practices (Pruning), available for purchase hftp://webstore.ansi.ora Florida Department of Agriculture and Consumer Services, Division of Plant Industry, Florida Grades and Standards for Nursery Plants http://www.freshfromflori da.com/Divisions-Offices/Plant-Industrv/Bureaus-and- Services/Bureau-of-Plant-and-ADiary-Ins Dection/Plant-inspecion Florida Department of Community Affairs (DCA), Florida Board of Building Codes & Standards, 2010 Florida Building Code, Chapter 11 Florida Accessibility Code for Building Construction Part A hftp,//www2.iccsafe.org/ ates/flonda codes/ Florida Department of Transportation, FDOT Design Standards for Design, Construction, Maintenance and Utility Operations on the State Highway System, Index 544 Landscape Installation hftp://www.dot.state.fl.us/rddesian/DS/15/lDx/00544.pdf Florida Department of Transportation, FDOT Design Standards for Design, Construction, Maintenance and Utility Operations on the State Highway System, Index 546 Sight Distance at Intersections :11.dot.state.fl. us/rddesign/DS/1 5/lDx/00546.pd Florida Department of Transportation, FDOT Design Standards for Design, Construction, Maintenance and Utility Operations on the State Highway System, Index 600 Traffic Control through Work Zones http://www.dot.state.fl.us/rddesign/DS/1 5/lDx/00600.pdf Florida Department of Transportation, FDOT Design Standards for Design, Construction, Maintenance and Utility Operations on the State Highway System, Index 700 Roadside Offsets . dot.state.fl.us/rddesion/DS/1 5/IDx/00L00.pdf Florida Department of Transportation, FDOT Plans Preparation Manual .(PPM) Vol. I Chapter 2.11 Lateral Offset Page 18 of 23 Page 160 of 424 Table 2.11.5 Lateral Offset Clearance to Trees TableRecoverable Tenain http:l/www.dot.state.fl.us/rddesign/PPMManual/2014PPM.shtm Florida Department of Transportation, FDOT Standard Specifications for Road and Btidg Construction, Section 580 Landscape Installation hftp://www.dot.state.fl.us/specificationsoffice/Maintenance/Jul 1 4/Files/SS5800000.doc hftp://www.dot.state.fl.us/specificationsoffice/implementedNVQd(b00kS/JulWorkbook2Ol4/Fj es/SP5800000FA.pdf Florida Department of Transportation, Landscape Architecture Website www.MyF]oridaBeautiful.com Florida Department of Transportation, Maintenance Rating Program Handbook http://www.dot.state.fl.us/statemaintenanceoffice/MaintRatin-qProgram.shtm Florida Department of Transportation Outdoor Advertising Database http://www2.dot.state.fl.us/rightofwa Florida Exotic Pest Plant Council Invasive Plant Lists http:/ANww.fleppc.orqllistAist.htm Florida Irrigation Society hftp://Www.fisstate.or-q Florida Power and Light (FPL), Plant the Right Tree in the Right Place hftp://www.fpl.com/residential/trees/riaht tree right place.shtmi A Guide to Roadside Vegetation Management hftp://www.dot.state.fl.uslstatemaintenanceoffice/DOT`/�20Fina1%20(3 Turfo/620Mana-gem ent%20Guide%20UF.pd Interlocking Concrete Pavement Institute (ICPI) hftr)://www.icpi.org International Society of Arboriculture (ISA) www.isa-arbor-corn UF IFAS: Selecting Tropical and Subtropical Tree Species for Wind Resistance hftp://edis.ifas.ufl.edu/pdffiles/FR/FRI 7500.pd U F I FAS: Fertilization of Field -grown and Landscape Palms in Florida hftD:/1edis.ifas.ufI.edy/ep261 U.S. Department of Transportation, Federal Highway Administration, Manual on Unifon Traffic Control Devices http,//www.mutcd.fhwa.dot.gov r Page 19 of 23 Page 161 of 424 • S3010000 1111,1 PALM BEACH This Exhibit forms an integral part of the DISTRICT FOUR (4) MAINTENANCE MEMORANDUM OF AGREEMENT between the State of Florida, Department of Transportation and the AGENCY. (1) Prior to acceptance by the DEPARTMENT, all lanes for each of the stamped asphalt crossings projects shall be tested for friction in accordance with ASTM E 274-06. All costs for friction testing will be the responsibility of the AGENCY. The initial friction resistance shall be at least 35 obtained at 40 mph with a ribbed test tire (FN40R) or equivalent. Failure to achieve this minimum resistance shall require all deficient crosswalk areas to be removed to their full extent (lane -by - lane) and replaced with the same product installed initially. If more than 50% of the lanes in the intersection require replacement, the entire intersection installation may be reconstructed with a different product on the Qualified Products List (QPL). All lanes receiving new installations shall again be friction tested within 60-90 days of their acceptance by the local AGENCY. The initial friction resistance of each new installation shall be at least 35 (FN40R) or equivalent. Failure to achieve this minimum resistance shall require all deficient areas be removed to their full extent (lane -by -lane) and replaced with the same product installed initially. If more than 50% of the lanes in the intersection require replacement, the entire intersection installation may be reconstructed with different product on the DEPARTMENT 'S Qualified Products List (QPL), or replaced with conventional pavement. (1) The results of all friction tests and condition surveys shall be sent to the Operations Engineer at the local FDOT District Four Operations Center located at (Palm Beach Operations, 7900 Forest Hill Blvd., West Palm Beach, FL 33413 (561) 432-4966, with a cover letter either certifying that the crosswalks comply with the above stated requirements; or what remedial action will be taken to restore the friction and/or integrity of the crosswalk area. (2) When remedial action is required in accordance with the above requirements, the local AGENCY at its own expense shall complete all necessary repairs within 90 days of the date the deficiency was identified. Page 20 of 23 v. - - Page 162 of 424 (3) Should the local AGENCY fail to satisfactorily perform any required remedial work or testing in accordance with this agreement, the DEPARTMENT reserves the right to replace the patterned pavement with conventional pavement and bill the local AGENCY for this cost. No more than two full stamped asphalt pavement depth repairs shall be made to an area without first resurfacing the pavement to its full depth. Page 21 of zs v_ - ® Page 163 of 424 COUNTY: • r# X11 PALM BEACH This Exhibit forms an integral part of - DISTRICT FOURMAINTENANCE TransportationMEMORANDUM OF AGREEMENT between the State of Florida, Department of • the "Maintenance" of all patterned pavement crosswalks in these Agreements shall be defined, as a minimum, to include its frictional characteristics and integrity as follows: (1) Within 60 days of project acceptance by the Department, all lanes of each patterned crosswalk shall be evaluated for surface friction. The friction test shall be conducted using either a locked wheel tester in accordance with FM 5-592 (Florida Test Method for Friction Measuilng Protocol for Patterned Pavements) or Dynamic Friction Tester in accordance with ASTM E1911. All costs for friction testing are the responsilllty of the AGENCY. (2) The initial friction resistance shall be at least 35 obtained at 40 mph with a ribbed tire test (FN40R) or equivalent (F 5-592 attached). Failure to achieve this minimum resistance shall require all deficient crosswalk areas to be removed to their full extent (land -by -land) and replaced with the same product installed initially. The AGENCY is responsible for all costs associated with the removal and replacement of the crosswalk. If the Department determines that more than 50% of the lanes in the intersection require replacement, the entire intersection installation may be reconstructed with a different product on the Qualified Products List (QPL) or replaced with conventional pavement. (3) Approximately one year after project acceptance and one year thereafter and for the life of the adjacent pavement, only the outside traffic lane areas of each patterned crosswalk shall be tested for friction resistance in accordance with ASTM E274or ASTME 1991. Friction resistance shall, at a minimum, have a FN40R value of 35 (or equivalent). (4) The results of all friction tests shall be sent to the Operations Engineer at the local FDOT District Four Operations Center located at (Palm Beach Operations, 7900 Forest Hill Blvd., West Palm Beach, FL 33413 (569) 432-4966 with a cover letter either certifying, that the crosswalks comply with the minimum friction criteria, or stating what remedial action will be taken to restore the friction. "i ,:< l Page 22 of 23 Page 164 of 424 (5) Failure to achieve the minimum resistance shall require all lanes of the crosswalk to be friction tested to determine the extent of the deficiency. All deficient areas shall be removed to their full extent (lane -by -lane) and replaced with the same product installed initially. If the Department determines that more than 50% of the lanes in the intersection require replacement, the entire intersection installation may be reconstructed with a different product on the QPL, or replaced with conventional pavement. (6) When remedial action is required in accordance with the above requirements, the focal agency shall complete all necessary repairs at its own expense within 90 days of the date when the deficiency was identified. No more than two full depth patterned pavement repairs shall be made to an area without first resurfacing the underlying pavement to 1'" minimum depth. (7) The Department will not be responsible for replacing the treatment following any construction activities by the Department in the vicinity of the treatment, or any costs for testing. (8) Should the local agency fail to satisfactorily perform any required remedial work or testing in accordance with this agreement, the Department reserves the right to replace the patterned pavement with conventional pavement (matching the adjacent pavement) and bill the local agency for this cost. Page 23 of 23 Page 165 of 424 I CONSENTAGENDA 12/6/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/6/2016 REQUESTED ACTION BY COMMISSION: Approve the Bid for "ANNUAL SUPPLY OF MISCELLANEOUS UNIFORMS TO INCLUDE EMBROIDERY AND SILK SCREENING" Bid # 005-1412-17/MFD to the following two (2) companies: Global Trading and G & K Services on a primary and secondary vendor basis, to the lowest, most responsive, responsible bidders who met all specifications with an estimated annual amount of $35,000. EXPLANATION OF REQUEST: Bid Term: December 7, 2016 thru December 6, 2017 On November 14, 2016, Procurement Services opened and tabulated four (4) bids for Annual Supply of Miscellaneous Uniforms to Include Embroidery and Silk Screening. All bids were reviewed by the Warehouse Manager. It was determined to recommend this award to two (2) companies as a primary and secondary. The award is as follows: Primary Global Trading, Inc. Discount 25% Final Item Price $71.35 Secondary G & K Services Discount 23% Final Item Price $95.93 Notes Riddell / All American Did not submit Addendum # 1 with the updated price proposal sheet B. Recommendation Global Trading as the Primary Vendor G & K Services as the Secondary Vendor The bid will be for a period of 12/7/16 to 12/6/17 and allow for two (2) additional one (1) year a)densions at the same terms, conditions and prices subject to vendor acceptance, satisfactory performance and determination that the renewal is in the best interest of the City. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The purpose of this bid is to secure a source of supply for the purchase of Embroidery and Silk Screening Uniforms. These supplies will be ordered on an "AS NEEDED BASIS" and stocked within the City's Warehouse. Page 166 of 424 FISCAL IMPACT: Budgeted Funds are budgeted and available for account 502-0000-141-0100 for the estimated amount of $35,000. FY 14/15 expenditures were $30,276.64 FY 15/16 expenditures were $34,012.22 ALTERNATIVES: Obtain quotes on an "as needed" basis which would not be cost effective. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type D Addendum D Addendum REVIEWERS: Department Finance Finance Legal City Manager Reviewer Howard, Tim Howard, Tim Swanson, Lynn LaVerriere, Lori Description Award Letter Tabulation Sheet Action Approved Approved Approved Approved Date 11/16/2016 - 3:37 PPA 11/16/2016 - 3:37 PPA 11/16/2016 - 3:15 PPA 11/21/2016 - 0:02 AKA Page 167 of 424 The City of Boynton Beach Finance Department WAREHOUSE DIVISION 9 TO: Tim Howard, Assistant City Manager Administrative Services FROM: Michael Dauta, Warehouse Manager DATE: November 16, 2016 SUBJECT: Embroidery Bid # 005-1412-17/MFD I reviewed the tabulation sheet. My recommendation is to award to multiple vendors based on primary and secondary. The secondary vendor will be used in case the primary cannot deliver goods. The evaluating factors used were A) Final Item Price B) Percentage off Last year's expenditures were $34,012.22. The previous year's expenditures were $30,276.64. This year's expenditures will be an estimated $35,000. Page 168 of 424 Primary Global Trading, Inc. Discount 25% Final Item Price $71.35 Secondary G & K Services Discount 23% Final Item Price $95.93 Notes Riddell / All American Did not submit Addendum # 1 with the updated price proposal sheet B. Page 169 of 424 ANNUAL SUPPLY OF MISCELLANEOUS UNIFORMS TO INCLUDE EMBROIDERY AND SILK SCREENING BID # 005-1412-17/M FD AMC Promotional Products PO BOX 620684 Orlando, FL. 32862 Contac: David Doyle Phone(877)241-1160/ Fax (407) 208-1413 Email: david@amcpromotionalproducts.com ITEM I DISCOUNT 1 1 18% Off ITEM DESCRIPTION MANUFACTURER CURRENT PRICE DISCOUNT % FROM ITEM 1 FINAL ITEM PRICE 1 COLOR MEN'S ROYAL BLUE POLO SHIRT PORT AUTHORITY SIGNATURE 2 COLOR $7.00 PER 1000 STITCHES COST IS -> SIZE XL 60 COTTON / 40 POLYESTER $9.00 2 DO NOT INCLUDE EMBROIDERY WITH YOUR PRICE K455 $27.98 18% OFF $22.94 LIME GREEN SHORT SLEEVED T-SHIRT HANES BEEFY T SIZE XL 100% COTTON DO NOT INCLUDE EMBROIDERY WITH YOUR PRICE 6307 $9.64 18% OFF $7.90 FOREST GREEN SWEATSHIRT GILDAN UTLRA COTTON 9.5 OZ SIZE XL 80 COTTON/20 POLYESTER DO NOT INCLUDE EMBROIDERY WITH YOUR PRICE 9000 $12.98 18% OFF $10.64 WOMEN'S ROYAL BLUE POLO SHIRT PORT AUTHORITY SIGNATURE SIZE XL 60 COTTON / 40 POLYESTER DO NOT INCLUDE EMBROIDERY WITH YOUR PRICE I L455 1$25.98 18% OFF $21.30 DARK GREEN BALL CAPSOTTO ONE SIZE FITS ALL 100% COTTON DO NOT INCLUDE EMBROIDERY WITH YOUR PRICE 19-702 $4.17 18% OFF $3.68 TOTAL FINAL PRICE 1$66.46 ITEM EMBROIDERY PRICE SILKSCREEN PRICE 3 Forthe embroidery cost, please state the 1 COLOR $5.00 umber of stitches and the cost per stitch. 2 COLOR $7.00 PER 1000 STITCHES COST IS -> $16.50 3 COLOR $9.00 5 COLOR $9.50 TOTAL FINAL PRICE $16.50 TOTAL FINAL PRICE $30.50 SPECIFICATIONS BIDDER ACKNOWLEDGEMENT NONCOLLUSION AFFIDAVIT ANTI -KICKBACK AFFIDAVIT CONFIRMATION OF MINORITY OWNED BUSINESS CONFIRMATION OF DRUG-FREE WORKPLACE PALM BEACH COUNTY INSPECTOR GENERAL ADDENDA COMMENTS AMC Promotional Products PO BOX 620684 Orlando, FL. 32862 Contact: David Doyle Phone(877)241-1160/Fax(407)208-1413 Email: david@amcpromotionalproducts.com YES YES YES YES BLACK OWNED BUSINESS YES YES YES ADDENDUM 1 SIGNED Page 170 of 424 ANNUAL SUPPLY OF MISCELLANEOUS UNIFORMS TO INCLUDE EMBROIDERY AND SILK SCREENING B I D # 005-1412-17/M FD G & K Services 7830 Byron Drive Suite 11 Riviera Beach, FL. 33404 Contact: Arica Kane Phone (561) 494-7180 / Fax (561) 840-9592 Email: akane@gkservices.com ITEM I DISCOUNT 1 1 23% Off ITEM DESCRIPTION MANUFACTURER CURRENT PRICE DISCOUNT % FROM ITEM 1 FINAL ITEM PRICE 1 COLOR MEN'S ROYAL BLUE POLO SHIRT PORT AUTHORITY SIGNATURE 2 COLOR $4.50 PER 1000 STITCHES COST IS -> SIZE XL 60 COTTON /40 POLYESTER $4.95 2 DO NOT INCLUDE EMBROIDERY WITH YOUR PRICE K455 $25.98 23% OFF $20.00 LIME GREEN SHORT SLEEVED T-SHIRT HANES BEEFY T SIZE XL 100% COTTON DO NOT INCLUDE EMBROIDERY WITH YOUR PRICE 6307 $8.98 23% OFF $6.91 FOREST GREEN SWEATSHIRT GILDAN UTLRA COTTON 9.5 OZ SIZE XL 80 COTTON / 20 POLYESTER DO NOT INCLUDE EMBROIDERY WITH YOUR PRICE 9000 $26.98 23% OFF $20.77 WOMEN'SROVA LBLUEPOLOSHIRT PORT AUTHORITY SIGNATURE SIZE XL 60 COTTON /40 POLYESTER DO NOT INCLUDE EMBROIDERY WITH YOUR PRICE L455 $25.98 23% OFF $20.00 DARK GREEN BALL CAPS OTTO ONE SIZE FITS ALL 100% COTTON DO NOT INCLUDE EMBROIDERY WITH YOUR PRICE 19-702 $10.98 23% OFF $8.45 TOTAL FINAL PRICE 1$76.13 ITEM EMBROIDERY PRICE SILKSCREEN PRICE 3 Forthe embroidery cost, please state the 1 COLOR $4.00 umber of stitches and the cost per stitch. 2 COLOR $4.50 PER 1000 STITCHES COST IS -> $0.85 3 COLOR $4.95 5 COLOR 1$5.50 TOTAL FINAL PRICE $0.85 TOTAL FINAL PRICE $18.95 SPECIFICATIONS BIDDER ACKNOWLEDGEMENT NONCOLLUSION AFFIDAVIT ANTI -KICKBACK AFFIDAVIT CONFIRMATION OF MINORITY OWNED BUSINESS CONFIRMATION OF DRUG-FREE WORKPLACE PALM BEACH COUNTY INSPECTOR GENERAL ADDENDA COMMENTS G & K Services 7830 Byron Drive Suite 11 Riviera Beach, FL. 33404 Contact: Arica Kane Phone (561) 494-7180 / Fax (561) 840-9592 Email: akane@gkservices.com YES YES YES YES YES NOT A MINORITY OWNED BUSINESS YES YES YES ADDENDUM 1 SIGNED Page 171 of 424 ANNUAL SUPPLY OF MISCELLANEOUS UNIFORMS TO INCLUDE EMBROIDERY AND SILK SCREENING BID # 005-1412-17/M FD Global Trading, Inc. 525 NE 32nd Street Ft. Lauderdale, FL. 33334 Contact: Barry Levontin Phone (954) 491-4044 / Fax (954) 202-9020 Email: barry@gtim.com ITEM I DISCOUNT 1 1 25% Off ITEM DESCRIPTION MANUFACTURER CURRENT PRICE DISCOUNT % FROM ITEM 1 FINAL ITEM PRICE 1 COLOR MEN'S ROYAL BLUE POLO SHIRT PORTAUTHORITV SIGNATURE 2COLOR $1.65 PER 1000 STITCHES COST IS -> SIZE XL 60 COTTON / 40 POLYESTER $1.80 2 DO NOT INCLUDE EMBROIDERY WITH YOUR PRICE K455 $25.95 25% OFF $19.46 LIME GREEN SHORT SLEEVED T-SHIRT HANES BEEFY T SIZE XL 100% COTTON DO NOT INCLUDE EMBROIDERY WITH YOUR PRICE 6307 $9.60 25% OFF $7.20 FOREST GREEN SWEATSHIRT GILDAN UTLRA COTTON 9.5 OZ SIZE XL 80 COTTON/20 POLYESTER DO NOT INCLUDE EMBROIDERY WITH YOUR PRICE 9000 $16.00 25% OFF $12.00 WOMEN'SROVA LBLUEPOLOSHIRT PORT AUTHORITY SIGNATURE SIZE XL 60 COTTON / 40 POLYESTER DO NOT INCLUDE EMBROIDERY WITH YOUR PRICE L455 $25.95 25% OFF $19.46 DARK GREEN BALL CAPS OTTO ONE SIZE FITS ALL 100% COTTON DO NOT INCLUDE EMBROIDERY WITH YOUR PRICE 19-702 $7.71 25% OFF $5.78 TOTAL FINAL PRICE 1$63.90 ITEM EMBROIDERY PRICE SILKSCREEN PRICE 3 Forthe embroidery cost, please state the 1 COLOR $1.25 umber of stitches and the cost per stitch. 2COLOR $1.65 PER 1000 STITCHES COST IS -> $0.55 3 COLOR $1.80 5 COLOR 1$2.75 TOTAL FINAL PRICE $0.55 TOTAL FINAL PRICE $7.45 SPECIFICATIONS BIDDER ACKNOWLEDGEMENT NONCOLLUSION AFFIDAVIT ANTI -KICKBACK AFFIDAVIT CONFIRMATION OF MINORITY OWNED BUSINESS CONFIRMATION OF DRUG-FREE WORKPLACE PALM BEACH COUNTY INSPECTOR GENERAL ADDENDA COMMENTS Global Trading, Inc. 525 NE 32nd Street Ft. Lauderdale, FL. 33334 Contact: Barry Levontin Phone (954) 491-4044 / Fax (954) 202-9020 Email: barry@gtim.com YES YES YES YES YES NOT A MINORITY OWNED BUSINESS YES YES YES ADDENDUM 1 SIGNED Page 172 of 424 ANNUAL SUPPLY OF MISCELLANEOUS UNIFORMS TO INCLUDE EMBROIDERY AND SILK SCREENING BID # 005-1412-17/MFD Riddell / All American 669 Sugar Lane Elyria, Ohio 44035 Contact: Paul J. Fabanich Phone (440) 366-8225 / Fax (440) 366-0041 Email: pjfabanich@riddellsales.com ITEM I DISCOUNT 1 1 0% Off ITEM DESCRIPTION MANUFACTURER CURRENT PRICE DISCOUNT % FROM ITEM 1 FINAL ITEM PRICE umber of stitches and the cost per stitch. MEN'S ROYAL BLUE POLO SHIRT PORTAUTHORITY SIGNATURE PER STITCHES COST IS -> INCOMPLETE 3 COLOR $4.25 SIZE XL 60 COTTON / 40 POLYESTER TOTAL FINAL PRICE INCOMPLETE TOTAL FINAL PRICE $17.00 2 DO NOT INCLUDE EMBROIDERY WITH YOUR PRICE K455 $23.38 20% OFF $18.24 LIME GREEN SHORT SLEEVED T-SHIRT HANES BEEFY SIZE XL 100% COTTON DO NOT INCLUDE EMBROIDERY WITH YOUR PRICE 6307 $6.89 20% OFF $5.37 FOREST GREEN SWEATSHIRT GILDAN UTLRA COTTON 9.5 OZ SIZE XL 80 COTTON / 20 POLYESTER DO NOT INCLUDE EMBROIDERY WITH YOUR PRICE 9000 $14.62 20% OFF $11.40 WOMEN'S ROYAL BLUE POLO SHIRT PORTAUTHORITY SIGNATURE SIZE XL 60 COTTON / 40 POLYESTER DO NOT INCLUDE EMBROIDERY WITH YOUR PRICE L455 $23.38 20% OFF $18.24 DARK GREEN BALL CAPS OTTO ONE SIZE FITS ALL 100% COTTON DO NOT INCLUDE EMBROIDERY WITH YOUR PRICE 19-702 NO BID 20% OFF NO BID TOTAL FINAL PRICE JINCOMPLETE ITEM EMBROIDERY PRICE SILKSCREEN PRICE 3 Forthe embroidery cost, please statethe 1 COLOR $2.25 umber of stitches and the cost per stitch. 2COLOR $4.25 PER STITCHES COST IS -> INCOMPLETE 3 COLOR $4.25 5 COLOR $6.25 TOTAL FINAL PRICE INCOMPLETE TOTAL FINAL PRICE $17.00 SPECIFICATIONS BIDDER ACKNOWLEDGEMENT NONCOLLUSION AFFIDAVIT ANTI -KICKBACK AFFIDAVIT CONFIRMATION OF MINORITY OWNED BUSINESS CONFIRMATION OF DRUG-FREE WORKPLACE PALM BEACH COUNTY INSPECTOR GENERAL ADDENDA COMMENTS Riddell / All American 669 Sugar Lane Elyria, Ohio 44035 Contact: Paul J. Fabanich Phone (440) 366-8225 / Fax (440) 366-0041 Email: pjfabanich@riddellsales.com YES DID NOT CHECK ITEM K YES YES YES YES NOT A MINORITY OWNED BUSINESS YES YES NO NO ADDENDUM SIGNED OR ATTACHED DEEMED NONRESPONSIVE DUE TO ADDENDUM 1 NOT BEING ATTACHED WHICH CONTAINS THE PRICE SHEET B Page 173 of 424 6.E. CONSENTAGENDA 12/6/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/6/2016 REQUESTED ACTION BY COMMISSION: Approve the cost of painting the exterior of Fire Station #2 in the amount of $29,285 to Hartzell Construction of Pompano Beach, FL, utilizing the City of Miami Beach's contract ITB 2014 -191 -SW. The City of Miami Beach's procurement process satisfies the City's competitive bid requirements. EXPLANATION OF REQUEST: CONTRACT PERIOD: September 10, 2014 - September 9, 2017 This purchase is part of the 2016/17 CIP list to have Fire Station #2 exterior of building painted. The building exterior is faded and paint is worn. Thus the building is not properly sealed. The City of Miami Beach, FL issued the Invitation to Bid (ITB) 2014 -191 -SW in June of 2014 and opened the bids in July 2014. After review the Commission awarded a three (3) year contract for Citywide Painting (Interior and Exterior) and Waterproofing Services on September 10, 2014. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? It will enhance the appearance, and prolong life, of Fire Station #2. FISCAL IMPACT. Budgeted Funds were included in the approved FY16/17 Capital Budget under account 302-4126-522-6201. ALTERNATIVES: Not to paint the exterior part of the Fire Station #2 building STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: CONTRACTS Page 174 of 424 VENDOR NAME: Hartzell Construction START DATE: 9/10/2014 END DATE: 9/9/2017 CONTRACT VALUE: MINORITY OWNED CONTRACTOR?: No EXTENSION AVAILABLE?: Yes EXTENSION EXPLANATION: The contract has two (2) additional one (1) year extensions ATTACHMENTS: Type D Addendum D Contract REVIEWERS: Department Reviewer Public Works Livergood, Jeffrey Finance Howard, Tim Public Works Roberts, Christine Finance Howard, Tim Legal Swanson, Lynn City Manager LaVerriere, Lori Description Hartzell Proposal Contract Action Date Approved 11/16/2016 - 10:46 AM Rejected 11/16/2016 - 2:24 PPA Approved 11/29/2016 - 8:35 AM Approved 11/29/2016 - 11:26 AM Approved 11/30/2016 - 1:46 PPA Approved 12/2/2016 - 8:56 AM Page 175 of 424 Aecovox-'* 30;iAW-Wa-Ca-01 rA OaS7 alwality October 10, 2016 PROFESSIONAL COMMERCIAL PAINTING PROJECT SPecificalty prepared for: City of Boynton Beach Am Station (2) 2615 west woolbrightroad Boynton each, FL 33426 Att: Kevin Ramsey Email: mmaykj&hffM MQU2MER99M One (1) story building, PHONE., 964-951-916161 FAk 964-967-9766 V TOLL FREE: 800-841-4869 2301 N.W.33 "4 Court, Saha 112 11' Pompano h, L, 33069 Page 176 of 424 Boynton Beach Fire Station (2) PROFESSIONAL COMMERCIAL PAINTING PROJECT .a 2016Pop 2 of B Page 2 of 8 PHONE: 954-957-9761'f 1 TOLL FREE: 500-841-4869 2301 N.W. d Couirt,Sultsll2t, Pompano Beach, FL. 33069 @ Page 177 of 424 BOVIftn Beach Fire Staflon (2) PROFESSIONAL COMMEMAL PAINTING PRCUECr 10-10.2016 Page Sherwin Williams's personnel will make periodic inspections before, during and upon completion of the painting project to validate the product warranty. ins ions by the local building department will only be conducted if the local building department requires a permit for the project. Page 4 of 8 PH0NE.'954-9579761,1`,' FAX: 954.961-97h66 ik TOU FREE: 800-841-4859 2301 N.W. 33"d Court, Suits 112 [ Pompano Beach, FL. 33089, G Page 178 of 424 Boynton Beach Fire Station (2) PROFESSIONAL COMMERCIAL HUNTING PROJECT 10.2016 . Pop 3 of a Page 179 of 424 PROFESSIONAL COMMERCIAL PAIN-nNG PRCUE& 10-10.2016 page 6 of a Page PHONE: 964-957-97611, 54.957' r, TOLL ,FREE: 800-841-4869 2301 N.W Coin Suite 112 C Pompano Beach, FL. 33069 , n� Page 180 of 424 P�A'T PtuICME IC WE "S ials on all non -smooth 5 cc� sujlac� as _ p :=Ted application of all finish coat mater 11 above surfaces will be finish coated with: Sherwin Williams Superpaint Flat or Satin ExUrlor doom & Frames (wood and meul) All Substrates will be wiped with liquid sandpaper and/or VIVIV naphtha to remove any wax deposits leftover fn cleaning solutions, CAUTION: When dark colors are used In direct sun areas the contractor MUST exercise extreme care not to paint when doors or hot or will become hot until the paint ftim is completely dry. Metal Surfaces - will be spot treated for rust and then primed where are Sherwin illi Primer® After proper preparation, all metal surfaces will be finish coated with Sherwin Williams DTM. Metal doors will receive one at of Sherwin Williams PAINT DTM. Gutter, Downspouts & Meter Boxes. All metal surfaces will be primed where bare with shyn Williams Primer. After proper preparation, all above surfaces will be finish coated with adjacent coating. Page 5 of 8 PHONE: 964-957-9761 t. FAX. 954-957-9766 TOLL FREE. 80"41-4859 2301 NX 3r Coul-t, Suits 112 [ pompano each, FL. 33069 @ Page 181 of 424 Boynton Beach Fire Station (2) PROFESSIONAL COMMERCIAL PAINTING PROJECr 10.10.2016 Page 7 of 8 Boynton Beach Fire Station Number (2) 9736 sq. ft. Total of Pressure cleaning entire building roof tile @,07 cents sq. Mo $081.62 Pressure clean exterior a .07 cents sq. ft. ExUrlor PaInting- Primer - .50 cents, 2 coaft af Acrylic C .65 cents each z $ 1.30-- $ 1.87 per sq. ft. $ 1.87 x 19068 sq.ft a $ 35,667.16 ONE LUMP SUM OF $290285.W 9 RL Y&9jM DRAW SCHEDULE 12199y Bacidng - City of M1;jj7jjj;h -PabUng and WaftrProofing Terin Contract rT6 2104-191 One (1) story building: $ 29,285.00 Accapt — oacgris TOTAL OF SELECTED PROJEM ABOVE: $ TOTAL CONTRACT VALUE PAYMEN73 70 BE DISCUSSED UPON EXECUTION OF CONTRACr 19M The term "Final Completion" as used In this Agreement shall mean where the Association Client is satisfied that the work has been c9rnpleted, any applicable municipality has given Its final appmval, and Hertzeirs other obligations have been fulfilled. Page 7 of 8 PHONE: 964-957-9761 IPFAX: 954-967-9766 V TOLL FREE: 800-841-4859 2301 N.W. 331 Court, Suits 112 t' Pompano Beach, FL. 33069 (@ Page 182 of 424 Boynton Beach Fire Stetion (2) WITTING PROJEA Release of Lien: Hartzell will furnish a Release of Lien for all materials, equipment and labor used In the performance of his work along with - r - - warranties government approvals (if applicable). Upon written request progress payment affidavits or partial releases will be provided promptly. This regiment between g1ly of h it inti Contractor's is accepted and agreed upon t - day of ..,......,...... _._._._._..... 2016. i Jel Page 8 of PHONE: 954-957-9761 1'FAX: 954-957-9706 r, TOLL FREE: 600-841-4859 2,301 N W.33rd Court, SUS % Pompano Beach, FL.330 Page 183 of 424 MIAMIBEACH TITLE: For CIWMde Inteflor and Exterior PaIntIng and Waterproofing CONTRACT ,: 201 191 EFFECTIVEThis Contract shall remain In for three (3) years ftw daW of Contract execution by the Mayor and Cfty CAerk, and may be r9nsw8d, of the sole d1screflon of the City, thoughIt's Cfty Manager, fo ( d lol oe (1) Year periods, SUPERSEDES: CONTRACTOR4S). Hartzell PaInUng Contractors ANNUALESTIMATED m WA e orders shall be Issued In re of Department policies and Federal, State and local taxes. All F.Tmim r 2014-191- Page 141 1 Page 184 of 424 Contmetor warrants and represente that allos providing/perlonning any supplies, or serviow required by tha ContmctDocuments I11% either by training,rl n o, or a combination thereof, to adequately and competenOy providalperromi same, or swims to MyseatisfaclJon, for the agreed compensation. J. IBERU-26RELB—MEELCIAME-4 - Nefther ContracWr nor CAty btands to dhecby or substenVally fit a third party by thisContmct Documents. Therefore, the perfles agree that ftre am no third p ries to this Contmat and t no third party shall be eniftled to assert a claimr° of them baaed porn thla Contractand/or Is not their Intent to create any rights or abligations In any third person or enUty under this Contract and/or the Contract Documents. 11 Page 185 of 424 gidMmLon of contrag UMJQrt�� mom -MAIgRi-4jDC-6NL3UALV-M-QE-kBgAM - City and Contractor agree that each requirementobilgeflon set forth In the Contreat 1)6curnents is substarrUal and Important to the formation , the fore W a material term hereof, failure to enforce any provielone not be deemed a welver of such provision or modMeMlon of this Contract. A waiver of any breach of provision of this Contract ftfl not be deemed a waiver of any subsequent breach and shallnot be construed to be a modificaflon of the terme of this Coo rpt a portionthis r the ContractDocuments � t rat of to i1 , I . fourrt loos shall unlesscontinue to be eftcdve or Contractor eleeft to terminate this C aledlon to terminate this ConteeLo oo shall be made wfthin seven after the tri o, Page 186 of 424 Qpdmokmi—clomw m Page 187 of 424 Q -9-00-111-0m. �Ofcoln�tllct IN VWTNESS WHEREOF the City and Contractor hay o used this Cartmeatlon of Contract to be signed and aftested on thI ---a daY Of 20L4, by ftif resile aUve duly Buthotized rePresentatIves, —FrInt —Niame— iota! act Date (NTY OF MIAMI ma Date F-'PURCWAU.%Bdldbmlkm=401+191-SW CTjy%0 martzml Poinanzebax dS InWor aW EXaft PaInft and WasMMO fing%CMLWgGU014�19,�GW I Page 188 of 424 AT WIVENTS EI r §` Page 189 of 424 NqL ft, ll'L%s. s luds On OXOMV Of my NONN" hi UNDO 106A -. _ - Wwy ta WW Kii and ho bum wayind ty COWMAMS on to gm jymbf R Page 190 of 424 Page 191 of 424 COMMISSION ITEM SUMMARY Condensed Title: REQUEST FOR APPROVAL TO AWARD A CONTRACT PURSUANT TO INVITATION TO BID (ITB) 2014 -191 -SW FOR CITYWIDE PAINTING (INTERIOR AND EXTERIOR) AND WATERPROOFING SERVICES. Key Intended Outcome Supported: Ensure Well -Maintained Facilities. Supporting Data (Surveys, Environmental Scan, etc.): N/A Item Summa /Recommendation: The purpose of this ITB is to establish a contract, by means of sealed bids, with a qualified firm(s) to provide Citywide painting (interior and exterior) and waterproofing services for building facilities located within the City of Miami Beach (the "City") for the Property Maintenance Division in accordance with the prescribed specifications and requirements. ITB No. 2014 -191 -SW, was issued on June 26, 2014, with a bid opening date of July 30, 2014. The ITB resulted in the receipt of three (3) responses from Hartzell Painting Contractors, Inclan Painting and Waterproofing, Corp., and P&P Contracting, Inc. After considering the review and recommendation of City staff, the City Manager exercised his due diligence and is recommending to the Mayor and the City Commission to award a contract to all responsible, responsive bidder(s) including Hartzell Painting Contractors, Inclan Painting and Waterproofing, Corp., and P&P Contracting, Inc. as pre -qualified vendors for future work per the terms and conditions of ITB No. 2014 -191 -SW. Depending on the scope and services required for individual projects, the City will select the most cost-effective vendor on a per project basis. RECOMMENDATION Based on the aforementioned, the Administration recommends that the Mayor and City Commission award a contract to Hartzell Painting Contractors, Inclan Painting and Waterproofing, Corp., and P&P Contracting, Inc. as pre -qualified vendors for future work on an as needed basis. Advisory Board Recommendation: N/A Financial Information: Source of Amount Account Funds: 1 $50,000 Property Management Contracted Services Repairs & Maintenance. 520-1720-000342 $15,000 Property Management RDA Contracted Services Repairs & Maintenance 168-9964-000342 $100,000 125-6224-000676 Police Station CRR $62,000 125-6994-000676 Fire Station No. 3 CRR $39,000 125-6194-000676 555 Building CRR $415,000 FY15 Capital Budget (Contingent upon budget aroval) Total $681,000 Financial Impact Summary: * The annual cost associated with the Citywide Painting (Interior and Exterior) and Waterproofing Services is subject to funds availability approved through the City's budgeting process. Account information and availability of funds shall be verified and approved for each request prior to procuring the services. Should additional funding be required due to increased need of services, it will be subject to the review and approval of the Budget Office. City Clerk's Office Legislative Tracking: Alex Denis, Director Ext # 6641 Sign -Offs: Department Director Ass' t ity Ma City Mangler AD ETCMT KGB JLM T:\AGENDA\2014\September\Procurement\ITB 2014-1ZJr-S—W Citywide Palagjp�nterior and Exterior) and Waterproofing Services - SUMMARY.doc MIAM ��AGENDA ITEM32 DATE ?-/01-40e 192 of 424 MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Philip Levine and Members of he City Co �i mission FROM: Jimmy L. Morales, City Manager — DATE: September 10, 2014 SUBJECT: REQUEST FOR APPROVAL TO AWARD A CONTRACT PURSUANT TO INVITATION TO BID (ITB) 2014 -191 -SW CITYWIDE PAINTING (INTERIOR AND EXTERIOR) AND WATERPROOFING SERVICES. ADMINISTRATION RECOMMENDATION Approve the award of the contract. KEY INTENDED OUTCOME Ensure Well -Maintained Facilities. FUNDING The annual cost associated with Citywide Painting (Interior and Exterior) and Waterproofing Services is subject to funds availability approved through the annual budgeting process. Account information and availability of funds shall be verified and approved for each request prior to procuring the services. The funding and accounts noted below are the FY 2015 budget amounts approved by City Commission. Amount Account 1 $50,000 Property Management Contracted Services Repairs & Maintenance. 520-1720-000342 2 $15,000 Property Management RDA Contracted Services Repairs & Maintenance 168-9964-000342 3. $616,000 FY 14 and FY 15 budget (Contingent upon budget approval) Total $681,000 Should additional funding be required due to increased need of services, it will be subject to the review and approval of the Office of Budget and Performance Improvement (OBPI). BACKGROUND INFORMATION The purpose of this ITB is to establish a contract, by means of sealed bids, with a qualified firm(s) to provide Citywide painting (interior and exterior) and waterproofing services for building facilities located within the City of Miami Beach (the "City") for the Property Maintenance Division in accordance with the prescribed specifications and requirements. The City desires to set a standard for quality materials and a cost associated with the aforementioned services City Wide. It is the intent of the City to have proper materials installed for the proper application with the proper preparation. The contract(s) entered into with the successful bidder(s) shall remain in effect for three (3) years. 33 Page 193 of 424 Commission Memorandum ITB 2014-191 Citywide Painting (Interior and Exterior) and Waterproofing Services September 10, 2014 P..? e12. ITB PROCESS ITB No. 2014 -191 -SW, was issued on June 26, 2014, with a bid opening date of July 30, 2014. Three (3) addenda were issued. The Procurement Department issued bid notices to thirty-two (32) firms utilizing the Public Group and the Florida Purchasing Group website. Twelve (12) prospective bidders accessed the advertised solicitation. In addition, the Procurement Department sent the ITB document to additional firms not registered with the Public Group via email. The ITB resulted in the receipt of three (3) responses from Hartzell Painting Contractors, Inclan Painting and Waterproofing, Corp., and P&P Contracting, Inc. Award will be made to the responsive and responsible bidder(s) meeting all terms, conditions, and specifications of the ITB. The City will endeavor to award projects pursuant to the specific unit prices awarded pursuant to the ITB. However, notwithstanding the foregoing, the City Manager may, in his sole discretion, also recommend one or more responsive, responsible bidders for award for the purpose of creating a pool of qualified contractors. Veterans and local preferences were considered during the tabulation of the bids received. Neither veterans nor local preference was applicable to any of the bidders. In evaluating the bids received it has been determined that all three (3) bidders submitted bids that meet all terms, conditions, and specifications of the ITB and therefore are considered as "pre- qualified" to quote for future work as the need may arise. In its due diligence, the Procurement Department verified the following: • Minimum Requirements The ITB stated that bids will only be considered from firms that are regularly engaged in the business of providing goods and services for a minimum of three (3) years and provide three (3) distinct references with contact names and phone numbers for verification. Hartzell Painting Contractors provided verifiable references from the City of Boca Raton, Delray Beach, and the City of Miramar, Florida. Inclan Painting and Waterproofing, Corp provided verifiable references from Miami Dade County Parks, Miami Dade County Public Schools, and MG Construction. P&P Contracting, Inc. provided verifiable references from Florida's Turnpike Enterprise, Florida Department of Transportation, and Miami Dade County Parks & Recreation. • Past Performance Hartzell Painting Contractors was started in 1948 in Hollywood, Florida. By the early 1950's business expanded to include the manufacturing of roof paint. Since then, the company has expanded operations to include; house painting, commercial painting, weatherproofing and all forms of specialty coatings. Inclan Painting and Waterproofing Corp. was founded in 1981 under the name of Inclan. Since then they have specialized in Painting, Waterproofing, Concrete Restoration, 34 Page 194 of 424 Commission Memorandum ITB 2014-191 Citywide Painting (Interior and Exterior) and Waterproofing Services September 10, 2014 I3 Stucco and General Repairs. In 1995 the company became established in South Florida under the name of Inclan Painting & Waterproofing Corp. P&P Contracting, Inc. started in 2007 and has provided numerous painting and waterproofing services for the F.D.O.T. in various districts. In addition, P&P has provided services for the Florida Turnpike Enterprise. They specialize in painting and waterproofing with extensive experience with governmental entities. Pricing tabulation is attached. After review of responses received, it is recommended that an award be made to all three (3) responsive and responsible bidder(s) meeting all terms, conditions, and specifications of the ITB for the purpose of creating a pool of qualified contractors from which the City may seek quotes for specific projects. CITY MANAGER'S REVIEW After considering the review and recommendation of City staff, the City Manager exercised his due diligence and is recommending to the Mayor and the City Commission to award a contract to all responsible, responsive bidder(s) including Hartzell Painting Contractors, Inclan Painting and Waterproofing, Corp., and P&P Contracting, Inc. as pre -qualified vendors for future work per the terms and conditions of ITB No. 2014 -191 -SW. CONCLUSION Based on the aforementioned, the Administration recommends that the Mayor and City Commission award a contract to all responsible, responsive bidder(s) including Hartzell Painting Contractors, Inclan Painting and Waterproofing, Corp., and P&P Contracting, Inc. as pre -qualified vendors for future work on an as needed basis. T:\AGENDA\2014\September\Procurement\ITB 2014 -191 -SW Citywide Painting (Interior and Exterior) and Waterproofing Services - MEMO.doc 35 Page 195 of 424 36 Page 196 of 424 THIS PAGE INTENTIONALLY LEFT BLANK 37 Page 197 of 424 6.F CONSENTAGENDA 12/6/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/6/2016 REQUESTED ACTION BY COMMISSION: Approve utilization of the City of Tamarac Two Year Agreement R-2016-99 (Bid No. 16-25B) for "Lime Sludge Removal, Hauling and Disposal" with WestWind Contracting, Inc. of Pembroke Park, FL and authorize an annual "not to exceed" amount of $95,000 for the removal of lime sludge from the East Water Treatment Plant. The City of Tamarac procurement process satisfies the City's competitive bid requirements. EXPLANATION OF REQUEST: AGREEMENT PERIOD: October 1, 2016 - September 30, 2018 The City of Boynton Beach's (City) East Water Treatment Plant (East WTP) generates lime sludge as a by- product of the water treatment process. This sludge is stockpiled on site and the storage bin is currently full. In the past, the amount of sludge in the bin was managed by allowing road construction firms and facilities such as nurseries and farms to take any amount they wanted at no charge. However, such usage has decreased with more stringent road construction requirements. Further, the sludge has to be disposed of via a Florida Department of Environmental Protection (FDEP) or Environmental Protection Agency (EPA) approved method or disposal land site. Additionally, an accurate record of how much sludge is removed from the site is also required. Thus, a licensed, qualified hauler is necessary to transport and dispose of the sludge. The City of Tamarac signed an agreement with WestWind Contracting, Inc. for the awarded price of $10.75/cubic yard, as the result of the bid award for the removal, hauling and disposal of lime sludge. The City of Tamarac's bid documents allow for other governmental entities to utilize the contract issued as a result of the bid award. WestWind Contracting, Inc. has agreed to extend the terms, conditions and pricing of the City of Tamarac Agreement to the City of Boynton Beach. This agreement has the option to renew for two (2) additional two-year renewals. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? If sludge is not removed from the site, the sludge lagoon eventually fills to the point that the waste stream can no longer be discharged and the plant has to cease operations. Thus, removal is necessary to ensure continued operations of the East Water Treatment Plant so there is no interruption in potable water supply to the City's consumers. FISCAL IMPACT. Budgeted Funds for this expenditure are available in account: 401-2811-536-49-17, previous years expenses: FY 14/15 $68,445 FY 13/14 $79,992 ALTERNATIVES: Do not piggyback the City of Tamarac's bid and issue a formal bid. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: Page 198 of 424 CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type D Addendum REVIEWERS: Department Utilities Finance Legal City Manager Description Lime Sludge Disposal Tab Sheet Tamarac Lime SLudge Removal Contract Reviewer Action Groff, Colin Approved Howard, Tim Approved Swanson, Lynn Approved LaVerriere, Lori Approved Date 11/30/2016 - 8:48 AKA 11/30/2016 - 1:38 PPA 11/30/2016 - 4:51 PPA 12/2/2016 - 9:16 AKA Page 199 of 424 11 n Temp. Reso. #12834 August 2, 2016 Page 1 of 1 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R -2016 -_LL A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAARAC, FLORIDA, AWARDING BID NO. 16-25B, LIME SLUDGE REMOVAL, HAULING AND DISPOSAL PROJECT TO WESTWIND CONTRACTING, INC., AND AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO EXECUTE THE AGREEMENT WITH WESTWIND CONTRACTING, INC. FOR LIME SLUDGE REMOVAL, HAULING AND DISPOSAL PROJECT; AUTHORIZING AN EXPENDITURE OF FUNDS FOR AN AMOUNT NOT TO EXCEED $53,750 ANNUALLY, AND AUTHORIZING CONTRACT ESCALATION / DE- ESCALATION AS PROVIDED UNDER THE AGREEMENT BEGINNING OCTOBER 1, 2016 THROUGH SEPTEMBER 30, 2018, WITH TWO (2) ADDITIONAL TWO (2) YEAR RENEWAL OPTIONS; PROVIDING FOR THE CITY MANAGER TO EXECUTE UP TO TWO (2) ADDITIONAL TWO-YEAR RENEWAL OPTIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, lime sludge is a by-product of the water treatment process and must be removed, hauled and disposed of from the City's Water Treatment Plant; and WHEREAS, the current Agreement for Lime Sludge hauling awarded in 2010 expires on September 30, 2016, with no further renewal terms available; and WHEREAS, the City of Tamarac publicly advertised Bid No. 16-25B, Lime Sludge Removal, Hauling and Disposal Project in the Sun -Sentinel on June 26, 2016 (incorporated by reference and on file in the office of the City Clerk) as well as on the City's web -site; and WHEREAS, sixteen (16) vendors downloaded bid documents and three (3) vendors submitted bids that were opened and reviewed on July 20, 2016, to determine cost and responsiveness to the City's specifications as based on a quantity of 5,000 cubic yards, tabulated as follows: Page 201 of 424 Temp. Reso. #12834 August 2, 2016 Page 3 of 3 SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this resolution. All exhibits referenced herein are incorporated within this resolution and made a specific part hereof. SECTION 2: The award of Bid No. 16-25B, Lime Sludge Removal, Hauling and Disposal Project to Westwind Contracting, Inc. is hereby approved. SECTION 3: The appropriate City Officials are hereby authorized to execute an agreement between the City of Tamarac and Westwind Contracting, Inc., (a copy of which is attached hereto as "Exhibit 2") as part of said award. SECTION 4: An expenditure for an amount not to exceed $53,750 annually beginning October 1, 2016 through September 30, 2018 and authorizing escalation / de- escalation provisions as provided under the agreement is hereby authorized. SECTION 5: The City Manager, or his designee, is hereby authorized to approve and execute any subsequent renewal options to this Agreement, initiate Change Orders in amounts not to exceed $65,000 per Section 6-147 of the City Code, and close the contract award, which includes, but is not limited to, making final payment and releasing bonds per Section 6-149 of the City Code, when the work has been successfully completed within the terms, conditions and pricing of the agreement. SECTION 6: All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 7: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. Page 202 of 424 z O H Q w Page 203 of 424 o o Z Lr) n Ln Cn o 0 v 'a vmi Ln LO a aye 0 .n H .n a x x x z Je`�O O� �v x x x m .ova JPO{ 1 J'0� x x x 5a a° ey o ave dy z Pa x x x �.ev �v z a� x x x iv k° ,3� p �o° yon x x x CL a Mie aL� x x x �o "o CD ,� yJ� x x x acv V1 7 \dQ Ley N = �° ivy x x x a z p c�aO tip° Oc x x x OG ` � oa x x x o°'a a e� a�� -a.a x x x H JeP eco �y� �eF x x x O` P� O u u C G C � .CJ vii ° 2 cL a � F- N L] o `y U a m en c 'c N N Q v V Ql Q z � II cc x Page 203 of 424 regulations in the operation of equipment and in the performance of the work. Contractor shall at all times have a competent field supervisor on the job site to enforce these policies and procedures at the Contractor's expense. 2.1.3 Contractor shall provide the City with a forty-eight (48) hours advanced notice prior to the beginning of work under this Agreement and prior to any schedule change with the exception of changes caused by inclement weather. 2.1.4 Contractor shall comply with any and all Federal, State, and local laws and regulations now in effect, or hereinafter enacted during the term of this Agreement, which are applicable to the Contractor, its employees, agents or subcontractors, if any, with respect to the work and services described herein. ' 2.1.5 Contractor shall agree that each vehicle used for the hauling of lime sludge from the City shall undergo a vehicle certification process to verify the capacity of the dump bed of each vehicle. Contractor shall notify City at least forty-eight (48) hours in advance of being on-site with trucks, in order to arrange for City personnel to be available to perform the certification process when a non -certified vehicle is to be used. Once a vehicle has been certified by the City, there will be no further need to request additional certification for the vehicle, unless there is mechanical alteration to the vehicle dump bed, in which case, the vehicle dump bed capacity must be re -certified. 2.1.6 Contractor and an authorized representative of the City will inspect each loaded vehicle, and mutually agree upon the number of cubic yards of material contained in each vehicle dump bed. Upon agreement, that amount shall be documented in writing, and the Contractor shall invoice the City for only the number of cubic yards contained in the vehicle dump bed as agreed upon and documented for that specific load. 3) Insurance 3.1. Contractor shall obtain at Contractor's expense all necessary insurance in such form and amount as specified in the original bid document or as required by the City's Risk and Safety Manager before beginning work under this Agreement including, but not limited to, Workers' Compensation, Commercial General Liability, Builder's Risk and all other insurance as required by the City, including Professional Liability when appropriate. Contractor shall maintain such insurance in full force and effect during the life of this Agreement. Contractor shall provide to the City's Risk and Safety Manager certificates of all insurances required under this section prior to beginning any work under this Agreement. The Contractor will ensure that all subcontractors comply with the above guidelines and will retain all necessary insurance in force throughout the term of this agreement. Page 204 of 424 The City will not consider any claim for profit margin increases under any circumstance. The City may refuse to accept the adjusted costs if: 1) they are not properly documented; 2) if increases are considered excessive; and 3) if decreases are considered insufficient. In the event the City does not wish to accept the adjusted costs, and the matter cannot be resolved to its satisfaction, the City reserves the right to cancel the contract upon sixty (60) days written notice to Contractor. Requests for increase/decrease in Contract Price will not be considered valid unless submitted in accordance with the terms indicated above. 6) Payments Payment will be made for work that has been completed, inspected and properly invoiced. The City has up to thirty (30) days to review, approve and pay all invoices after receipt. All payments shall be governed by the Florida Prompt Payment Act, F.S., Part VII, Chapter 218. 7) Remedies 7.1 Damages: The City reserves the right to recover any ascertainable actual damages incurred as a result of the failure of the Contractor to perform in accordance with the requirements of this Agreement, or for losses sustained by the City resultant from the Contractor's failure to perform in accordance with the requirements of this Agreement. 7.2 Correction of Work: If, in the judgment of the City, work provided by the Contractor does not conform to the requirements of this Agreement, or if the work exhibits poor workmanship, the City reserves the right to require that the Contractor correct all deficiencies in the work to bring the work into conformance without additional cost to the City, and / or replace any personnel who fail to perform in accordance with the requirements of this Agreement. The City shall be the sole judge of non-conformance and the quality of workmanship. 8) Change Orders 8.1 Without invalidating the contract, without any monetary compensation, and without notice to any surety, the City reserves and shall have the right to make increases, decreases or other changes to the work as may be considered necessary or desirable to complete the proposed construction in a satisfactory manner. The Contractor shall not start work pursuant to a change order until the change order setting forth the adjustments is approved by the City, and executed by the City and Contractor. Once the change order is so approved, the Contractor shall promptly proceed with the work. All Change Orders shall include overhead and profit, not to exceed five percent (5%) and five percent (5%) respectively. 8.2 The Contract Price constitutes the total compensation (subject to authorized adjustments, if applicable) payable to the Contractor for performing the work. All duties, responsibilities and obligations assigned to or undertaken by the Contractor shall be at Contractor's expense without change in the Contract Price or Time except as approved in writing by the City. Page 205 of 424 shall not be entitled to an increase in the construction cost or payment or compensation of any kind from City for direct, indirect, consequential, impact or other costs, expenses or damages including but no limited to costs of acceleration or inefficiency, arising because of delay, disruption, interference or hindrance from any cause whatsoever, whether such delay, disruption, interference be reasonable or unreasonable, foreseeable or unforeseeable, or avoidable or unavoidable; provided, however, that this provision shall not preclude recovery of damages by Contractor for hindrances or delays due solely to fraud, bad faith or active interference on the part of City or its agents. In addition, if Contractor is delayed at any time in the progress of the Work by an act or neglect of the City's employees, or separate contractors employed by the City, or by changes ordered in the Work, or by delay authorized by the City pending arbitration, then the Contract Time shall be reasonably extended by Change Order, and the Guaranteed Maximum Price shall be reasonably increased by Change Order in order to equitably increase the general conditions component of the Guaranteed Maximum Price. Furthermore, if Contractor is delayed at any time in the progress of the Work by labor disputes, fire, unusual delay in deliveries, adverse weather conditions not reasonably anticipated, unavoidable casualties or other causes beyond the Contractor's control, or by other causes which the City and Contractor agree may justify delay, then the Contract Time shall be reasonably extended by Change Order. Otherwise, Contractor shall be entitled only to extensions of the Contract Time as the sole and exclusive remedy for such resulting delay, in accordance with and to that extent specifically provided above. No extension of time shall be granted for delays resulting from normal weather conditions prevailing in the area as defined by the average of the last ten (10) years of weather data as recorded by the United States Department of Commerce, National Oceanic and Atmospheric Administration at the Fort Lauderdale Weather Station. 10) Waiver of Liens Prior to final payment of the Contract Sum, a final waiver of lien shall be submitted by all suppliers, subcontractors, and/or Contractors who worked on the project that is the subject of this Agreement. Payment of the invoice and acceptance of such payment by the Contractor shall release City from all claims of liability by Contractor in connection with the agreement. 11) Warranty Contractor warrants the work against defect for a period of one (1) year from the date of final payment. In the event that defect occurs during this time, Contractor shall perform such steps as required to remedy the defects. Contractor shall be responsible for any damages caused by defect to affected area or to interior structure. The one (1) year warranty period does not begin until approval of final payment for the entire project, and the subsequent release of any Performance or Payment Bonds, which may be required by the original bid document. 12) Indemnification 12.1 The Contractor shall indemnify and hold harmless the City, its elected and appointed officials, employees, and agents from any and all claims, suits, actions, damages, liability, and expenses (including attorneys' fees) in connection with loss of life, bodily or personal injury, or property damage, including loss of use thereof, directly or indirectly caused by, resulting from, arising out of or occurring in connection with the operations of the Contractor or its officers, employees, agents, subcontractors, or independent Contractors, _ _------ Page 206 of 424 in the judgment of the manner and means of carrying out Contractor's activities and responsibilities hereunder provided, further that administrative procedures applicable to services rendered under this Agreement shall be those of Contractor, which policies of Contractor shall not conflict with City, State, or United States policies, rules or regulations relating to the use of Contractor's funds provided for herein. The Contractor agrees that it is a separate and independent enterprise from the City, that it had full opportunity to find other business, that it has made its own investment in its business, and that it will utilize a high level of skill necessary to perform the work. This Agreement shall not be construed as creating any joint employment relationship between the Contractor and the City and the City will not be liable for any obligation incurred by Contractor, including but not limited to unpaid minimum wages and/or overtime premiums. 15) Assignment and Subcontracting Contractor shall not transfer or assign the performance required by this Agreement without the prior consent of the City. This Agreement, or any portion thereof, shall not be subcontracted without the prior written consent of the city. 16) Notice Whenever either party desires or is required under this Agreement to give notice to any other party, it must be given by written notice either delivered in person, sent by U.S. Certified Mail, U.S. Express Mail, air or ground courier services, or by messenger service, as follows: Am City Manager City of Tamarac 7525 N.W. 88th Avenue Tamarac, FL 33321 With a copy to the City Attorney at the following address: Goren, Cherof, Doody & Ezrol, P.A. 3099 East Commercial Blvd., Suite 200 Fort Lauderdale, FL 33308 CONTRACTOR Westwind Contracting, Inc. 3799 W. Hallandale Beach Blvd. Pembroke Park, FL 33023 Waldemar "Waldy" Polizzi, President waldyp(a)-westwindcontracting.com (954) 275-4576 Voice (954) 961-7222 Fax 17) Termination Page 207 of 424 20) Venue This Agreement shall be governed by the laws of the State of Florida as now and hereafter in force. The venue for actions arising out of this agreement is fixed in Broward County, Florida. 21) Signatory Authority The Contractor shall provide the City with copies of requisite documentation evidencing that the signatory for Contractor has the authority to enter into this Agreement. 22) Severability; Waiver of Provisions Any provision in this Agreement that is prohibited or unenforceable in any jurisdiction shall, as to such jurisdiction, be ineffective to the extent of such prohibition or unenforceability without invalidating the remaining provisions hereof or affecting the validity or enforceability of such provisions in any other jurisdiction. The non -enforcement of any provision by either party shall not constitute a waiver of that provision nor shall it affect the enforceability of that provision or of the remainder of this Agreement. 23) Uncontrollable Circumstances 23.1 Neither the City nor Contractor shall be considered to be in default of this Agreement if delays in or failure of perfomnance shall be due to Uncontrollable Forces, the effect of which, by the exercise of reasonable diligence, the non- performing party could not avoid. The term "Uncontrollable Forces" shall mean any event which results in the prevention or delay of performance by a party of its obligations under this Agreement and which is beyond the reasonable control of the nonperforming party. It includes, but is not limited to fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage, and governmental actions. 23.2 Neither party shall, however, be excused from performance if nonperformance is due to forces, which are preventable, removable, or remediable, and which the nonperforming party could have, with the exercise of reasonable diligence, prevented, removed, or remedied with reasonable dispatch. The nonperforming party shall, within a reasonable time of being prevented or delayed from performance by an uncontrollable force, give written notice to the other party describing the circumstances and uncontrollable forces preventing continued performance of the obligations of this Agreement. 24) Merger; Amendment This Agreement constitutes the entire Agreement between the Contractor and the City, and negotiations and oral understandings between the parties are merged herein. This Agreement can be supplemented and/or amended only by a written document executed by both the Contractor and the City. 25) No Construction Against Drafting Party Each party to this Agreement expressly recognizes that this Agreement results from the negotiation process in which each party was represented by counsel and contributed to Page 208 of 424 IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: CITY CLERK 7525 NW 88TH AVENUE ROOM 101 TAMARAC, FL 33321 (954) 597-3505 CITYCLERK@TAMARAC.ORG Remainder of Page Intentionally Blank �5' r. '1 _:gid, ._u;sf S .:_ Page 209 of 424 CORPORATE ACKNOWLEDGEMENT STATE OF FLOP -1 )A :SS COUNTY OF 8P6WPQ-b I HEREBY CERTIFY that on this day, before me, an Officer duly authorized in the State aforesaid and in the County aforesaid to take acknowledgments, personally appeared Waldemar "Waldy" Polizzi, President, of Westwind Contracting, Inc. a Florida Corporation, to me known to be the person(s) described in and who executed the foregoing instrument and acknowledged before me that he/she executed the same. WITNESS my hand and official seal this al day of 14 Ly i ;din,yt STACY PETERSON MY COMMISSION A FF 216048 I1f. SonEXPIRES: W FlN Notary Puubi9, 2019 c Lhr o ar$ , 201(0 ignature of f4otary Public State of Florida at Large Print, Type or Stamp Name of Notary Public Personally known to me or El Produced Identification Type of I.D. Produced ❑ DID take an oath, or m--- DID NOT take an oath. Page 210 of 424 6.G. CONSENTAGENDA 12/6/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/6/2016 REQUESTED ACTION BY COMMISSION: Approve the minutes from the Regular City Commission meeting held on November 15, 2016. EXPLANATION OF REQUEST: The City Commission met on November 15, 2016 and minutes were prepared from the notes taken at the meeting. The Florida Statutes provide that minutes of all Commission meetings be prepared, approved and maintained in the records of the City of Boynton Beach HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? A record of the actions taken by the City Commission will be maintained as a permanent record. FISCAL IMPACT. Non -budgeted N/A ALTERNATIVES: N/A STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Minutes REVIEWERS: Department City Clerk Reviewer Foyle, Judith Description Minutes 11-15-16 Action Approved Date 10/10/2016 - 6:06 PPA Page 211 of 424 MINUTES OF THE REGULAR CITY COMMISSION MEETING HELD ON TUESDAY NOVEMBER 15, 2016, AT 6:30 P.M. IN COMMISSION CHAMBERS, AT CITY HALL 100 E. BOYNTON BEACH BOULEVARD, BOYNTON BEACH, FLORIDA PRESENT: Vice Mayor Mack McCray Commissioner Justin Katz Commissioner Christina Romelus Commissioner Joe Casello /_1 114ki119 Mayor Steven B. Grant 1. OPENINGS A. Call to Order - Vice Mayor Mack McCray Lori LaVerriere, City Manager James Cherof. City Attorney Judith A. Pyle, City Clerk Vice Mayor McCray called the meeting to order at 6:30 p.m. Invocation by Rev. Laurie Durgan, Associate Minister, UNITY of Delray Reverend Durgan gave the invocation. Pledge of Allegiance to the Flag led by Commissioner Romelus Commissioner Romelus led the Pledge of Allegiance to the Flag. ROLL CALL City Clerk Pyle called the roll. A quorum was present. Agenda Approval: 1. Additions, Deletions, Corrections Commissioner Katz amended New Business Item 12.B., relating to election percentage as requested by Commissioner Casello and added two additional items, which was ranked choice voting and a discussion about term limits to two consecutive terms. Vice Mayor McCray suggested removing the item from the table and discussing it when the item is heard. Page 212 of 424 Meeting Minutes City Commission Boynton Beach, Florida Motion November 15, 2016 Commissioner Casello moved to remove the item from the table. Commissioner Katz seconded the motion. Vote The motion unanimously passed. Vice Mayor McCray pulled item 15.13. from Future Agenda Items and moved it to New Business Item 12.C. Commissioner Katz requested moving New Business Item 12.A to Administrative as item S.D. 2. Adoption Motion Commissioner Casello moved to approve the agenda as amended. Commissioner Katz seconded the motion. Vote The motion unanimously passed. 2. OTHER A. Informational items by Members of the City Commission Commissioner Casello thanked all on behalf of his family for their condolences on the passing of his mother. Commissioner Romelus attended the dog park ribbon -cutting ceremony and commented it is the only dog park between Lake Ida and John Prince Park. She attended South Tech School Summit bringing the community and employers together and showcasing what South Tech has to offer. She attended a ribbon -cutting for Jamerican Cuisine and the International College of Health Sciences formerly of West Palm Beach She attended Destination Lake Worth featuring the work of their CRA and a Forest Park Neighborhood Meeting. She participated in the Veterans Day Celebration and the Boynton Intracoastal Group (BIG) golf tournament. She was proud to be a part of the team. She planned to attend the AARP Coloring Contest on Wednesday night and announced there are flyers in the back of the room for needed supplies to help i� Page 213 of 424 Meeting Minutes City Commission Boynton Beach, Florida November 15, 2016 Haiti. The drive will end on November 30th, and is being held in partnership with a coalition of elected officials and community leaders who have been assisting Haiti. She will be taking a medical mission trip to affected areas in Haiti on December 1St to the 5th with a team of doctors, nurses and EMTs. She thanked all in advance and for those that donated. She commented in light of the election results, speaking for herself regarding actions and violence that has ensued, she has an obligation to remind anyone that lives in or visits Boynton, that the City is not perfect and they have made mistakes, but the City is learning from its mistakes and decisions made are in the best interests of all residents. Boynton Beach takes pride in inclusivity and the City will continue to be a gateway welcoming those who want to call Boynton Beach home. They will not let fear or bigotry reign the City and they will be a voice of reason amid whatever chaos may ensue. She was proud to be a Boynton Beach Commissioner and hoped all were proud to live in the City and the US, and hoped all could move forward in unity. Commissioner Katz attended the South Central Regional Wastewater Treatment Board meeting and the City's Veterans Day event. He spoke with a representative from lsram and David Katz regarding an item on the agenda. Vice Mayor McCray thanked Reverend Laurie Durgan for the invocation and for her son, John Durgan, Special Projects Manager for the City of Boynton Beach. Vice Mayor McCray had attended the Veterans Day event, the opening of the dog park and Jamerican ribbon -cutting ceremonies and the Chamber meeting. He thanked Commissioner Romelus for her comments regarding the election. He had participated in the Souls to the Polls event and he thanked City and County residents for passing the one cent sales tax. 3. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS A. Presentation by Human Resources and Risk Management staff about departmental operations. Julie Oldbury, Director Human Resources and Risk Manager, introduced and praised her team. Cici Messon, Human Resources (HR) Risk Assistant explained as a strategic partner, the Department serves as change agents and specialists answering employee and manager questions related to Human Resources. They also assist other departments reach their strategic plans and goals to help the City succeed. The Human Resource Department strives to lead by example, inspire a shared vision by challenging the status quo, and by enabling others to perform. Ms. Oldbury reviewed a slide presentation indicating the Department works from a foundation of policies and strategies that they can continually review and improve. They handle legal compliance issues and use technology to keep operations efficient and streamlined. 3 Page 214 of 424 Meeting Minutes City Commission Boynton Beach, Florida November 15, 2016 Risk Management focuses on the safety of City employees and residents. Talent Management is recruiting and orientation of new employees. Compensation and Benefits entails classification of positions, salaries and benefits. Performance and development includes training opportunities for employees and the way they coach, counsel and evaluate employees in their job performance. Employee and labor relations encompasses union contract negotiations, investigating and resolving complaints and the overall collaboration with employees and managers to ensure the needs of the City are met through the collective efforts of Human Resources. Ms. Oldbury reviewed the responsibilities involved with Risk Management and recruitment as contained in the meeting materials. The Department believes diversity adds value to an organization and has begun to track hiring statistics this year, which she reviewed. The Department then compares the applicant and hiring percentages to the City's population and uses the data to see how closely the overall employee diversity aligns to the City's diverse population. Ms. Oldbury noted the City does not select candidates based on ethnicity or gender; they select the most qualified candidates. They have to use the data to ensure their recruiting methods are reaching a broad group of candidates. Last year, the Department did a good job recruiting ethnically diverse candidates in line with the City's population, but needs improvement attracting more qualified female candidates. Ms. Oldbury explained the rising cost of health insurance is a challenge and last year, the City changed its health insurance plan to a high deductible health plan which resulted in a reduction in premium costs and claims. Containing health care costs is important and initial indications suggest the City is on the right path. The Department plans to conduct an employee climate survey which will assist in analyzing employee job satisfaction. Employee recognition is one of the best methods to improve work, motivation and employee engagement. The Department seeks to engage with the community and has established an internship program. City residents can volunteer with any department and look at internships on the website. They are fostering partnerships with local schools and they offer career and orientation days. The Department is going to Atlantic High School for Orientation Day on November 16t". They are also increasing their partnerships with the community by hosting a Career Fair to provide information about the City's career opportunities. Ms. Messon explained the Department is seeking to increase the use of social media and face-to-face time. The Department has an active Twitter account and is creating a Linkedin page to help with networking and attracting a broader pool of candidates. They are also creating a YouTube channel that will provide tutorials and tips on how to interview better, dress for interviews and give resume tips and others to benefit community youth and residents. CI Page 215 of 424 Meeting Minutes City Commission Boynton Beach, Florida November 15, 2016 Ms. Messon explained they are going to Boynton Beach High School in January. Commissioner Casello questioned why they would not have gone to Boynton Beach High School first instead of Atlantic High School and learned they wanted a trial run first. Staff will be making presentations and wanted to perfect their orientations, as well as bring in firefighters, police officers, water treatment operators and others. Their presentation tomorrow will just be with Human Resource employees. B. Announcement by Recreation & Parks Director Wally Majors about the Looney Dunes FunDay event, which will be held at Oceanfront Park on Saturday, November 19, from 9 a.m. to 11 a.m.. Amy Blackman, Recreation Superintendent, explained the Looney Dunes FunDay event is part of the Play Unplugged Series at Oceanfront Park, which celebrates a sense of community, making new friendships and learning about Oceanfront Park and the beach. Activities included family games, volley ball, a sandcastle building contest and a Bury Your Parent contest. The event is on Saturday from 9 a.m. to 11 a.m. and parking is free that day. There will be a Slip and Slide and they are promoting a selfie contest. She requested all Like us on Facebook, Twitter and to share their photos with them. C. Announcement by Recreation & Parks Director Wally Majors about the 46th Annual Holiday Parade, which will be held on Saturday, December 3, beginning at 11 a.m. Also, since the Parade was cancelled due to rain last year, Tom Kaiser will again be the Grand Marshal this year. Wally Majors, Recreation and Parks Director, explained, along with the parade, they have other events beginning on Friday, December 2nd with the Boynton Beach CRA's 46th Annual Tree Lighting and Concert at the Ocean Avenue Amphitheater at 5:30 p.m. to 10 p.m., located by the Schoolhouse Children's Museum. East Ocean Avenue will be closed from just west of the Museum to east of the intersection of Ocean Avenue and NE 1St Street. The Tree Lighting Ceremony is scheduled for 6:30 p.m., followed by a free concert with the band to be announced. Food and retail vendors, children's activities will be available, along with an early appearance by Santa and his Elves, The next day is the 45th Annual Holiday Parade starting at 11 a.m., traveling along Seacrest Boulevard, due to construction along the 500 block of Ocean Avenue and Federal Highway. The parade will commence on Seacrest Boulevard at 12th Avenue travelling north towards Ocean and the reviewing stand is on 4th Avenue. He looked forward to having that event on Saturday, December 3rd The Boynton Beach CRA is hosting the Boynton and Delray Beach Holiday Boat Parade on Friday, December 9th at 6:30 p.m., travelling south from the Lantana Bridge to C-15 Canal in Delray Beach with free viewing areas beginning at 6 p.m. at Boynton Harbor Marina, Intracoastal Park and various locations in Delray. The Boynton Harbor Marina 5 Page 216 of 424 Meeting Minutes City Commission Boynton Beach, Florida November 15, 2016 will have a visit from Santa Claus and kid friendly activities, including face painting, and food and drink will be available for purchase from Two Georges, along with live music. Attendees are encouraged to bring new unwrapped toys for the US Marine Corp Toys for Tots program. Parking is available onsite in the parking garage, on the corner of N. Federal Highway and East Ocean Avenue, as well as by the valet service provided by Two Georges. A follow-up awards happy hour will follow within weeks following the event and the boat winners will be announced and presented with their checks and plaque. An event video will be available for viewing on the CRA event YouTube channel. Vice Mayor McCray commented Delray Beach will participate in the Boat Parade and he was pleased the parade information was on the water bill. D. Presentation of a certificate to the City of Boynton Beach, designating the City of Boynton Beach as an Autism Friendly Business, from Jennifer Percival, Clinical Support Specialist for Transition at the Center for Autism and Related Disorders (CARD) at Florida Atlantic University (FAU), to be accepted by Debbie Majors, Grants & ADA Coordinator. Jennifer Percival, Clinical Support Specialist for Transition, explained 18 months ago they started an initiative to train businesses in the community to be more inclusive. Since then 25 businesses in the region completed the program and the City of Boynton Beach is the first City to be an "Autism Friendly Business." She has trained City staff, early childhood specialists, camp counselors and visual supports were implemented for people with autism. She presented a certificate to Debby Majors, ADA Coordinator, and Vice Mayor McCray. Ms. Majors thanked Ms. Percival and expressed the City was very proud to be the first City to be recognized noting FAU has much expertise with autism. She recommended anyone needing assistance should contact her and Ms. Percival is part of the City-wide inclusion support team to ensure the City is open and accessible to all. Vice Mayor McCray noted he learned a great deal at the Barrier Free Park and from the Ball for Bella. There is a need and the City is moving in the right direction. E. Proclaim November 12 - 20, 2016 as Hunger and Homelessness Awareness Week. Esra Critch Homeless Coalition of Palm Beach County. Vice Mayor McCray read a Proclamation declaring November 12 - 20, 2016, as Hunger and Homeless Awareness Week. Mr. Critch thanked the City Commission for the Proclamation and advised there are more than 1,400 people experiencing homelessness in Palm Beach County. There are 150 homeless people in the southern part of the County and it affects every municipality and town. The Coalition holds the Hunger and Homeless Awareness Week each year before Thanksgiving so when X Page 217 of 424 Meeting Minutes City Commission Boynton Beach, Florida November 15, 2016 citizens give thanks for good things; they remember neighbors are experiencing homelessness. They are concentrating on legal issues that affect homeless people and municipalities that have homelessness as well. The Homeless Coalition is working with police forces and others in municipal government who are interested in helping to meet the challenges homelessness provides. They would love to work with Boynton Beach. He thanked the City Commission for the opportunity to speak and hoped they could end homelessness in the community. F. Proclaim November 26, 2016 as Small Business Saturday. Vice Mayor McCray announced the Proclamation. No one was present to accept it. G. Proclaim December 1, 2016 as World AIDs Day. Winsy Marcellus will be present to accept the proclamation. Vice Mayor McCray read the proclamation declaring December 1, 2016 as World AIDS Day. Present to accept the award was Winsy Marcellus. Mr. Marcellus, Genesis Community Health, a federally qualified health center, explained part of his work is raising awareness of HIV, spreading prevention messages about the virus and addressing the stigma about HIV. He commented HIV still affects a lot of people in the community and pointed out zip code number 33435 has over 400 infected individuals. The US has 8,500 deaths from AIDS nationwide, compared to 85,000 deaths from diabetes. Treatment for the virus has come a long way. Many lives are lost and many people are still living with the virus today. He thanked the City of Boynton Beach for recognizing the day and was happy to accept the Proclamation. H. City Hall will be closed for the Thanksgiving holiday on Thursday, November 24 and Friday, November 25, 2016. Vice Mayor McCray announced the closing of City Hall in observance of Thanksgiving on November 24th and the 25th. Vice Mayor McCray explained the Palm Beach County League of Cities Luncheon will take place on November 23, 2016 at Benvenuto's at 11:30 a.m. 4. PUBLIC AUDIENCE INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at the discretion of the Chair, this 3 minute allowance may need to be adjusted depending on the level of business coming before the City Commission) Sony Garcia, 1631 NW 3�d Lane, spoke on behalf of the Bill Tome Foundation for Kids and Families. He explained it is a charitable foundation and Mr. Tome has been involved in the community for decades as founder and director of the Boynton Beach 7 Page 218 of 424 Meeting Minutes City Commission Boynton Beach, Florida November 15, 2016 PALS program. After his retirement, he remained active working as a Police Officer in the Palm Beach County School District. His goal is to provide opportunities to support community members who do not have opportunities to participate in sports. A component of the organization utilizes Police Officers and their families spending time to promote the bond between the Police Department and the community. They recently applied for 501(c)(3) status and hope it will be approved by the end of the year. The Foundation is currently raising funds for a Christmas basketball tournament at Boynton Beach High School, which will cost about $2,500. Funds raised will be earmarked for school athletic programs, but he was also requesting contributions for the tournament or the program in general. Once approved by the IRS, there will be an official kickoff. Mr. Garcia commented Lemar Jackson, had attended Boynton Beach High School and currently plays for Louisville College. Mr. Jackson is up for a Heisman Trophy and is known as the best player in the country. The program has merit. Commissioner Casello asked what the opportunities were and learned it is to help youth stay out of trouble, get into college and join sports. Vice Mayor McCray explained Bill Tome was with the Police Athletic League and worked with the Wildcats. He is a great guy and he is still working with the City. This is a good opportunity for the City to support his Foundation. Susan Oyer, 140, SE 27th Way, speaking for Kim Weiss, Arts Commission Chair, explained the Arts Commission invited the City Commission to the City Library on Wednesday at 6 p.m. for the Mindful Living Contest. The AARP, Book Division Director, Jodi Lipson, will travel from Washington DC for this occasion. She will name the winner of the contest who will have their colored page included in an internationally distributed book in January called "Inspirations and Mindful Living", published by AARP and HCI Books. Ten other winners will receive a copy of the book and attendees are invited to color on the wall in the Library with the Arts Commission and give AARP a warm welcome. On a different matter, Ms. Oyer explained there is a rooster a block away from her home which she hears every morning and she distributed information about them. She inquired if the City would do something and regulate it, do nothing, or find a halfway point. She noted the City can take the chicken by-products and use it as fertilizer for the City, but the animals are unregulated and she did not know what conditions the animals live in. It was noted the City always had chickens and livestock, but she did not know if there was a large concentration of chickens in a particular area. She used to see chickens running all over the place at her father's house and they were digging up the plants. The City does not need roosters and many cities have banned them. There is a rooster seller in West Boynton and in Delray Beach. Commissioner Casello inquired if there was an Ordinance regulating chickens and learned the City's livestock Ordinance does not permit them. Page 219 of 424 Meeting Minutes City Commission Boynton Beach, Florida November 15, 2016 Tom McClure, 2004 S. Federal Highway, commented he was moving to Connecticut. As past president of BIG, he noted Commissioner Romelus was the honorary Chairman of the Golf Tournament and a first time golfer. He thanked the sponsors for their support of the tournament which enables them to do good things in Boynton Beach. He thanked former Mayor Jerry Taylor, David Katz, Chair of the Planning and Development Board; Commissioner Casello, the Boynton Beach Firefighters and the Police Department for attending. It allowed BIG to exceed their financial goals. He presented a check to Commissioner Romelus from BIG for the Palm Beach Haiti Relief program for $750. He commented BIG is ready to support other programs in Boynton Beach and he encouraged the City Commission to direct them to BIG so they can financially support them as well. He advised Mary Nagle is the new President and she will continue the programs and will do well. He thanked the City Commissioners he worked with on many issues affecting BIG. He will come back often and looked forward to working with the City, BIG and other associations. Commissioner Casello commented he and Mr. McClure did not always agree on issues, but he was always a gentleman. Mr. McClure advised he would be at the Library for the AARP Coloring Contest as his wife was a finalist. Vice Mayor McCray thanked him for all of his hard work. Commissioner Romelus praised Mr. McClure. She admired his authenticity and she appreciated all he had done. Kirsi Proctor, 2202 NE 4th Street, Apartment 6, explained NE 4th Street and Gateway Boulevard has the Crossings on the north side, the south side of Gateway has a Quik Stop and she has lived in the condos behind there for almost 18 years. She complained about the store and about the loitering and homeless people around the area and park. The dumpsters are overflowing and the odor is horrible. She explained there is a ficus tree fence around the condos and in the past few months one apartment was vandalized three times. She also had a man standing outside looking in her window at 9 p.m. She has an alarm and gun and they have never had any issues. Another board member had sent a letter to Chief Katz, but no response was received. Another email was sent to the City Manager. She tried to reach out to Police Chief and Assistant Chief Snow as drug deals occur all the time. The Association wanted to install cameras, but it they are cost prohibitive. Vice Mayor McCray was aware of the condos and commented the City Manager and Assistant Chief Snow will contact her. Dr. Piotr Blass, 113 W. Tara Lakes Drive, was happy the City is responding to crime, but advised the owners of the 7-11 on the corner of Woolbright Road and Congress Avenue had three break-ins and the Police Department has to take stronger action. He is impressed and delighted with Commissioner Romelus and her activities and he 0 Page 220 of 424 Meeting Minutes City Commission Boynton Beach, Florida November 15, 2016 congratulated all. He pointed out the presidential election had 1,200 independent candidates although most people only heard about two or three. He commented the independent candidates decided the election as the margin was very narrow. He encouraged telling young people to register to vote, vote and run for office. The winner of the election only received 20% of the adult vote in the United States. The system is not working properly and should be improved. Some are contesting the way the election was run and the press acts as if it was a 95% victory. Dr. Blass proclaimed his dedication to creating the University of Boynton and his latest vision is to preserve the Old High School. He proposed having a tall building constructed over the Old High School and opined if done properly as a private -public partnership, Boynton will be a rich City with apartments, hotels and businesses. They could refund taxes to citizens. Vice Mayor McCray commented he received a call about a situation occurring in District II and he contacted Chief Katz about it, who informed him the Department is stretched thin. Vice Mayor McCray commented crime is rampant, drug dealers and drug houses are everywhere. Sober homes are everywhere. In District II, one does not have to stand on the corner to buy drugs. They purchase them as if they are going to the store. There is a big problem as the Fire Chief can attest with Narcam and the increasing heroin epidemic. He spoke to Delray Beach, Broward County, Ft. Lauderdale and Lake Worth. It is everywhere. He urged all if they see a problem to call and be part of the solution. Commissioner Casello commented this is a widespread problem and he is on the Sober Home Task Force. He was concerned about the stress levels for the officers and firefighters that respond to the drug overdose experiences which can affect them emotionally. He hoped that was being monitored. It is over taking communities and he advised the Task Force will have some initiatives passed into law next session. It will help 60% of the issues facing cities and is a start. 5. ADMINISTRATIVE A. Appoint eligible members of the community to serve in vacant positions on City advisory boards. Vice Mayor McCray commented the Mayor has three appointments and he was not present. Motion Vice Mayor McCray moved to table the Mayor's appointments until the Mayor returned. Commissioner Romelus seconded the motion. 10 Page 221 of 424 Meeting Minutes City Commission Boynton Beach, Florida Vote The motion unanimously passed. November 15, 2016 The following Regular (Reg) and Alternate (Alt) Student (Stu) and Nonvoting Stu (N/V Stu) openings exist: Arts Commission: 2 Regs and 1 Alt Building Board of Adjustments & Appeals - 1 Reg Education and Youth Advisory Bd: 2 Alts Historic Preservation Bd: 1 Alt Planning & Development Bd: 1 Reg Recreation & Parks Bd: 1 Alt Senior Advisory Board: 2 Alts Motion Commissioner Katz moved to appoint Gregory Murphy to the Education and Youth Advisory Board. Commissioner Casello seconded the motion. Vote The motion unanimously passed. Motion Vice Mayor McCray moved to appoint Howard Williams to the Recreation and Parks Advisory Board. Commissioner Casello and Commissioner Romelus seconded the motion. Vote The motion unanimously passed. B. Authorize City Commissioners to travel to Tallahassee, FL to attend Palm Beach County Days, March 7-9, 2017. Tim Howard, Assistant City Manager, Administrative Services, explained Palm Beach County Days are scheduled for March 7th to the 9th, leaving on a Tuesday and returning on Thursday. Policy requires the City Commission approve each other's travel. In order for staff to have time to make travel arrangements, they need to know which Commissioners want to attend. Mayor Grant had previously advised he wants to attend. Ms. LaVerriere explained they budget for this each year and she encourages all 11 Page 222 of 424 Meeting Minutes City Commission Boynton Beach, Florida November 15, 2016 of the Commissioners to attend. It is an annual event that Palm Beach County government hosts in Tallahassee and it provides County elected officials the opportunity to network and approach and discuss legislative priorities with State Legislators. Vice Mayor McCray commented it was an awesome time to go and learn. There was agreement the Commission would attend; however, Vice Mayor McCray would not. C. Commission to discuss moving the Tuesday, March 7, 2017 Commission Meeting in the event that Commission members attend PBC Day in Tallahassee. Since the March 7t", City Commission meeting coincides with Palm Beach County days, Mr. Howard suggested moving the City Commission meeting to Monday, March 6t" Motion Commissioner Katz moved to meet on March 61". Commissioner Romelus seconded the motion.. Vote The motion unanimously passed. Item 12, New Business, Item B was heard at this time. 6. CONSENT AGENDA Vice Mayor McCray pulled items D and E for discussion. Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments A. PROPOSED RESOLUTION NO. R16-151 - Authorize the Mayor to sign a Utility Easement with Florida Power & Light (FPL) to enable installation of an upgraded power feed to the East Water Treatment Plant (EWTP) B. PROPOSED RESOLUTION NO. R16-152 - Authorize the Mayor to sign an easement agreement between the City of Boynton Beach and Florida Power & Light Company for a perpetual and temporary construction easement to facilitate the undergrounding of electrical utility facilities along Dimick Road as part of the Casa del Mar project. 12 Page 223 of 424 Meeting Minutes City Commission Boynton Beach, Florida November 15, 2016 C. PROPOSED RESOLUTION NO. R16-153 - Authorize the Mayor to sign the Subordination of Utility Easement Interests for Parcels 101-5 and 102-5R for the Florida Department of Transportation (FDOT) signalization project at Winchester Park Boulevard and Boynton Beach Boulevard. D. PROPOSED RESOLUTION NO. R16-154 - Amend the FY2015-2016 Budget to adjust budgeted appropriations and revenue sources to provide spending authority for Operating and Capital Improvement Projects as needed to cover expenditures and budget transfers between departments for FY 2015- 2016. Vice Mayor McCray explained the reason he pulled the item was because this would close out the fiscal year and he liked to know how much was saved. Mr. Howard explained the Resolution is a requested budget amendment. By law, the City has 60 days following the fiscal year to approach the City Commission for cleanup or housekeeping amendments. This Resolution does not increase the overall budget for the general fund; it reallocates budgeted funds between departments and line items. In the past, Vice Mayor McCray has asked how the City ended the fiscal year, and currently, it appears the City is coming in about $1 million under the City's budgeted expenses, subject to audit. Remaining funds would go into reserves. Motion Vice Mayor McCray moved to approve proposed Resolution R16-154. Commissioner Katz seconded the motion. Vote The motion unanimously passed. E. Declare thirty five (35) Vehicles/Equipment as surplus and approve the sale of these items via the auction process. Vice Mayor McCray asked if staff tried to salvage as much equipment as possible and learned Public Works checked with various departments to see if the vehicles were usable by any other department before being brought to the City Commission to be declared surplus. The vehicle may have passed its useful life and/or the cost of maintenance more than the City wants to pay. The City has to declare it as surplus in order to send it to auction. 13 Page 224 of 424 Meeting Minutes City Commission Boynton Beach, Florida Motion November 15, 2016 Commissioner Romelus moved to approve all consent agenda items. Commissioner Katz seconded the motion. Vote The motion unanimously passed.. F. Approve utilizing the General Services Administration (GSA) Contract #GS -07F -0396M pricing for contractual fire alarm/sprinkler monitoring, inspections and repairs in various City facilities from Simplex Grinnell LP for an estimated annual expenditure of $77,000 which expires on June 30, 2017. G. Accept fourth quarter report (July -September 2016) on operations of the Schoolhouse Children's Museum and Learning Center for FY15/16. H. Legal expenses - October 2016 - Information at the request of the Commission. No action required. I. Approve the extensions for RFPs/Bids and/or piggy -backs for the procurement of services and/or commodities as described in the written report for November 15, 2016 - "Request for Extensions and/or Piggybacks". J. Accept the written report to the Commission for purchases over $10,000 for the month of October 2016. K. Approve the minutes from the Regular City Commission meeting held on November 1, 2016. 7. BIDS AND PURCHASES OVER $100,000 Vice Mayor McCray asked if there were any questions on the following four items. There were none received. Motion Commissioner Casello moved to approve. Commissioner Katz seconded the motion. Vote The motion unanimously passed. Page 225 of 424 Meeting Minutes City Commission Boynton Beach, Florida November 15, 2016 A. PROPOSED RESOLUTION NO. R16-155 - Authorize the City Manager to sign a contract with Johnson -Davis, Inc. for the North and South Roads Stormwater and Water Main Improvements project, Bid No. 035-2821-16/TP in the amount of $1,843,016 plus a 10% contingency of $184,301.60 if needed for staff approval of change orders for unforeseen conditions for a total expenditure of $2,027,317.60. B. PROPOSED RESOLUTION NO. R16-156 - Authorize the City Manager to sign a contract for the "Replacement of the Roof and HVAC System for the Pistol Range" with Al Property Services Group of Miami, FL as the most responsive, responsible bidder for the submitted bid amount of $167,307. Staff is requesting a 10% contingency of $16,730 for a total approved amount of $184,037. C. PROPOSED RESOLUTION NO. R16-157 - Approve an increase to the approved annual payment amount for year two and year three of the three year Microsoft Enterprise Agreement from $158,225.25 to $166,478.12. D. Approve a one-year extension to the "Cooperative Bid to Furnish, Deliver and Discharge Quicklime" with Lhoist North America with an increase of 4.3% per ton. This product will be ordered on an "As Needed" basis for an anticipated annual expenditure of $320,000. 8. CODE COMPLIANCE and LEGAL SETTLEMENTS - None 9. PUBLIC HEARING 7 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS The City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission. A. The Brass Tap (COUS 16-006) - Request for Conditional Use approval for a Bar & Nightclub to allow liquor sales at an existing restaurant at Boynton Village in the Suburban Mixed Use (SMU) zoning district. (Conditional Use approval is required in connection with the request for approval to sell liquor. The sale of liquor is projected to increase revenues from the sale of alcohol to over 51% of total sales, which changes the use from a "Restaurant" to a "Bar & Nightclub" use.) Attorney Cherof administered an oath to all those intending to testify. Matthew Baum, Brass Tap, 950 N. Congress Avenue, explained he been operating at the location for a few years and the establishment is a full-service restaurant that opens at noon and closes around midnight. The business has always offered beer and wine 15 Page 226 of 424 Meeting Minutes City Commission Boynton Beach, Florida November 15, 2016 only with food, and they fall just short of the 51 % requirement to obtain a liquor license, which allows operators to sell alcohol as a restaurant. They were seeking the change in use to obtain the license. The Brass Tap is a franchise and there has been a system- wide change in terms of offering alcohol to be a more all-inclusive restaurant. Vice Mayor McCray asked if the neighbors objected. Mr. Baum advised they posted the notice, got landlord approval and he has not heard any concerns. They will not change the use or the way they operate their business. He commented they have another establishment in Pembroke Pines and they did the same thing. The sale of liquor is 14% of their product mix, but it has not changed the clientele or use in any way. Commissioner Katz explained the Brass Tap is a great establishment and if it will increase revenues he favored the request. It is in a great location that already accommodates this type of activity with an outdoor patio. He noted they will still serve craft beer. Kathleen Hatcher, City Planner, explained there were no calls or complaints about the notification for the bar use. Staff recommended approval with the one condition to get a live entertainment permit should they choose to provide live entertainment in the future. Mr. Baum responded they would. They were 5% short of the 51% benchmark. Commissioner Casello asked if there was much trouble with disturbances and learned there were no bar fights as it was a pretty docile crowd. Motion Commissioner Katz moved to approve. Commissioner Casello seconded the motion. Vote The motion unanimously passed. B. Smart Starts Day Care (COUS 16-003/MSPM 16-006) - Approve request for Conditional Use approval associated with a request for Major Site Plan Modification approval for conversion of a 13,640 square foot office building to a day care facility and related site improvements, located at 3452 W. Boynton Beach Boulevard, in the C-1 (Office Professional) zoning district. Applicant: Bradley Miller, Miller Land Planning, Inc. Bradley Miller, Miller Land Planning, Inc., 508 E. Boynton Beach Boulevard, explained the subject property was located on the southeast corner of Knuth Road and Boynton Beach Boulevard. It has been vacant and needed upgrades. There is a gas station to the west, a medical office to the south, the Stonehaven residential development to the east, and across Boynton Beach Boulevard is office retail. The owner planned to use Page 227 of 424 Meeting Minutes City Commission Boynton Beach, Florida November 15, 2016 the current structure and improve the building by reusing it because it is still structurally sound. Visuals of the proposed project were viewed. Ten classrooms were incorporated into the building interior. They moved the parking from the north side of the building which will be a play area to the south with traffic circulation to the exterior. There is slightly over 13,000 square feet which could accommodate 200 children. The play area requires a minimum of 6,300 square feet and it is twice the size. There are buffers around the perimeter and larger buffers around the roadways and to the east and south sides which exceed the Code requirements. A new column and panel wall will be installed adjacent to Stonehaven as required by Code. Stonehaven already has a wooden fence. There will be public art in the courtyard in the middle of the site. Forty- five parking spaces are required and 52 spaces were provided. The hours of operation will be 6:30 a.m. to 6:30 p.m. An aerial of the site was viewed. Access was off Knuth Road with a left turn in. There will be some roadway modifications to extend the turn lane to facilitate traffic. Motorists can also access the Day Care Center from the Woolbright Road side onto Knuth Road and then turn right onto the property. They have preliminary Department of Transportation approval of a new driveway off Boynton Beach Boulevard for right in, right out only. Exiting the property can be achieved going north or south on Knuth or continuing east on Boynton Beach Boulevard. A Health Department regulation requires a sign in and out for all the students, which would avoid traffic stacking. Children will arrive between 7 a.m. to 10:30 a.m., and then spread out throughout the rest of the day. The building elevation showed a rail fence along the play area and the landscaping will be lush. The fence is six -feet high and the pillars, some of which are concrete columns, will keep the area safe and slow a car. There are also oak trees in the right of way. The owners of Smart Starts preferred the play area in the location and feels it works better for traffic circulation. Smart Starts has 12 or 13 facilities and is expanding. Their curriculum includes a dual language enrichment program and they are an established day care and learning center. Staff recommends 12 standards for Conditional Use Applications and there are five conditions of approval. The Planning and Development Board unanimously approved the request. Commissioner Romelus asked why the play area was next to a major road. Mr. Miller explained the circulation of cars coming into the parking lot works better and the internal parking circulation is better. Having a driveway so close to Knuth Road helps traffic patterns, and safety is a priority. It was not possible to switch the play area with parking. Vice Mayor McCray noted there is a day care facility on Boynton Beach Boulevard and they had the same concerns, but they took measures to control the traffic. The plans were improved, and the fence and perimeter were appropriate. 17 Page 228 of 424 Meeting Minutes City Commission Boynton Beach, Florida November 15, 2016 Mr. Miller explained the most concerning corner is Knuth Road and Boynton Beach Boulevard. The columns are part of the fence system and have footers and concrete will be spaced along Boynton Beach Boulevard and Knuth Road. There are also trees on the outside of the fence that are 15 to 20 feet apart with hedge material. The fence is still part of the perimeter and they will be concreted into the ground. The sign will also be right on the corner. There was plenty of consideration given to safety. Motion Commissioner Katz moved to approve the application. Commissioner Casello seconded the motion. Ed Breese, Principal Planner, explained staff worked well with the applicant. There were five conditions of approval and staff recommended approval. Vote The motion unanimously passed. C. PROPOSED RESOLUTION NO. R16-150 - Approve the issuance of a "Notice of Intent" (NOI #2016-01) to adopt pending amendments to the City's Land Development Regulations (LDR) related to the siting and installation of wireless communication facilities (WCF) located within rights-of-way in the City limits. Motion Commissioner Katz moved to approve. Commissioner Casello seconded the motion. Vice Mayor McCray commented about the right-of-way and thought it was a way to stop things from getting out of hand. Vote The motion unanimously passed. D. PROPOSED ORDINANCE NO. 16-021 - FIRST READING - PUBLIC HEARING - Approve the fifth extension of the suspension of the application and enforcement of the Workforce Housing Program for a period of one year. Attorney Cherof read Proposed Ordinance No. 16-021 by title only on First Reading. Page 229 of 424 Meeting Minutes City Commission Boynton Beach, Florida November 15, 2016 Andrew Mack, Development Director, explained the current Ordinance has a sunset date that lifts the suspension on December 15t". Staff was requesting time to study this further and amend the Ordinance, which will return to the City Commission in one year. The initial ordinance was created in 2007, based on a study in 2006 and all the data was used to formulate the current Ordinance. Commissioner Katz did not favor using an Ordinance with decades old data. He favored extending its suspension. Mr. Mack explained staff already contracted with Metro Study who will update the 2006 housing study and hoped to have it within 90 days. Vice Mayor McCray favored the one-year extension as did Commissioner Casello. Commissioner Romelus explained citizens are living in a City that is developing and it was important to make sure they do not alienate or prevent individuals from coming into the City due to the level of rent. The Workforce Housing Ordinance was made for that purpose and she agreed with Commissioner Katz they cannot use the same standards. She wanted a motion to reduce the one-year timeframe to six months. She, the City Manager, and Mr. Mack have spoken and staff agreed it is an adequate timeframe to make the amendments and implement a new Ordinance. Motion Commissioner Romelus so moved for six months as opposed to a year to ensure the City has adequate housing for the City's residents because they would not be able to afford the rent of new development. Mr. Mack clarified the reason the year was requested was based on the current workload of Planning and Zoning staff. With the implementation schedule for the CRA Plan, the NOI that was just approved and other pending items was why they requested one year. If they had a six month deadline, they would have to hire a consultant. Vice Mayor McCray noted if the one-year extension was granted, staff could complete the study sooner and it could come back sooner as well. He asked for a vote on the one-year timeframe. Vote City Clerk Pyle called the roll. The motion passed 3 - 1 (Commissioner Romelus dissenting.) Commissioner Romelus explained her position was there is a development cycle in play with several projects forthcoming that could potentially avoid having to deal with the Workforce Housing Initiative because they would develop before a new Ordinance is put in place. 19 Page 230 of 424 Meeting Minutes City Commission Boynton Beach, Florida 10. CITY MANAGER'S REPORT - None 11. UNFINISHED BUSINESS - None 12. NEW BUSINESS November 15, 2016 A. PROPOSED RESOLUTION NO. R16-158 - Authorize issuance of $23,000,000 principal amount of Utility System Revenue Bond, Series 2016 in order to pay for capital improvements to the City's Utility System and to pay for certain costs of issuing the Series 2016 Bonds. Heard out of order Mr. Howard explained, in accordance with the Board's wishes in August, he worked with bond counsel and issued an RFP. There are four responses from Raymond James, JP Morgan Chase, Bank of America and Capital One Public Financing. After reviewing the proposals, the recommendation from the City's financial advisor is to select Raymond James. It is a 15 -year note with a 2.45% fixed percent interest. The bonds are callable after November 1, 2026, which means in 2026, if something has changed and they need to refund them, they can do so without penalty. As far as outstanding debt, the City will layer debt service for the next 15 years. There is an outstanding Utility Bond to be paid off in 2021. So for the first five years the City will pay $563,000 in interest on the new note, and when the other bond is paid off, the City will start paying principal on this bond, which will raise the City's annual fiscal year debt service payments from about $6.1 million to $6.6 million where it will remain for the next 15 years to 2031. The advantage to the bank note is there is a much lower cost of issuance, closing costs and a faster closing. They will close on Friday and the funds wired to the City's account. The Resolution approves execution of the documents. Vice Mayor McCray inquired if accepting the bond would affect the rating for the bonds for the entire City. Mark Raymond, Bond Counsel since 1987, explained he prepared the Resolution and it meets all legal requirements. Attorney Cherof had reviewed the Resolution as well. Commissioner Romelus noted last year the City refinanced bonds and learned those bonds were not for Utilities. There were public service bonds, which were refinanced with a 1.95% interest. This new bond was at 2.45% and was the best the City could do. Commissioner Casello questioned if this would finish the projected projects and learned it would cover projects based on the current CIP projects in the Utility Fund and cover the financing for the next 10 to 15 years. Commissioner Romelus asked how the Penny Tax would play into the bond. Mr. Howard explained it did not. The Penny Tax would fund infrastructure costs for general government. 20 ' Page 231 of 424 Meeting Minutes City Commission Boynton Beach, Florida Motion November 15, 2016 Commissioner Casello moved to approve. Vice Mayor McCray seconded the motion. Vote The motion unanimously passed. B. Commissioner Casello has requested to discuss the possibility of a referendum for the March 2017 election changing the provision for a candidate to be elected from 50% plus one rule. (Tabled to December 6, 2016) Motion Vice Mayor McCray moved to remove from the table. Commissioner Romelus seconded the motion. Vote The motion unanimously passed. Commissioner Katz wanted to add a discussion about Rank Choice voting used in California and other states, Europe and Australia. He will have a brief video that explains what it does. It runs a simultaneous run-off if no one gets 50% because voters can cast a second choice on the initial ballot. Commissioner Katz also wanted to discuss the term limit rule as well. Motion Commissioner Romelus moved to retable the item to December 6, 2016. Commissioner Casello seconded the motion. Vote The motion unanimously passed. The following item was heard as New Business, Item 12.C. Discuss an amendment of the City's Zoning Regulations (LDR Chapter 3, Section 3.D.) to allow medical offices as accessory uses to a residential development. Vice Mayor McCray wanted staff to study this issue and bring it back to the City Commission and clarified this was not about sober homes. This item had been 21 Page 232 of 424 Meeting Minutes City Commission Boynton Beach, Florida November 15, 2016 discussed regarding Ocean Breeze and he wanted staff to proceed, see what they can bring back and then vote if the City Commission is in favor or not. The request was to give direction to staff to study and return the item to the Commission. Language would have to be added in regard to sober homes. Commissioner Katz wanted to ensure they include their perspective of what this item would open up. This would be for the first quarter in 2017 and it will be reviewed with other text amendments. The priority is to finish the Consolidated CRA Plan. Mr. Mack thought he could bring something back the first meeting in February. There was consensus for staff to proceed on this item. 13. COMMUNITY REDEVELOPMENT ADVISORY BOARD A. Reports -- None B. Pending Items 1. City Services Survey for the CRA C. New Assignments -- None 14. LEGAL A. Approve insurance company's negotiated settlement in the amount $600,000.00 in the case of Byron L. Harris, Jr. v. City of Boynton Beach, Michael Brown, Matthew Medeiros, Stephen Maiorino, Ronald Ryan, Justin Harris, Cory Herny, and Alfred Martinez. Attorney Cherof explained this item needed approval by the City Commission to settle the above named lawsuit. Vice Mayor McCray noted settlement was coming from the insurance company and litigation was pending. Motion Vice Mayor McCray moved to approve. Commissioner Katz seconded the motion. Commissioner Casello was upset the decision is about business and not what is morally right or wrong. There is an FBI investigation ongoing and he inquired if this has any effect on a civil case against individual officers and if the settlement admits to wrong doing, as the City and insurance carrier was willing to settle on a matter that had not been decided through the courts. He has been involved in closed -door sessions for four 22 Page 233 of 424 Meeting Minutes City Commission Boynton Beach, Florida November 15, 2016 years and did not recall taking anything to court and these matters were all business decisions. He opined the Commission has made bad decisions in the past and he did not agree. He thought the officers did nothing wrong and the Chief stood by his men. He thought it was bad business agreeing to a settlement with a known felon. Vice Mayor McCray commented the Commission gave direction to Legal to see what they could settle for and it would cost more to go to trial. He commented the City needs to get this behind them and move forward. Attorney Cherof explained the mediation that led up to the recommendation of settlement by the insurance carrier precedes trial. It eliminates the trial which is where the risk is and the carrier thought, without making any statement about the conduct of the City or its officers, they wanted to avoid the risk at trial and they were prepared to spend the money. Commissioner Casello was concerned about the public perception. Attorney Cherof explained what will be recorded was his comments the Officers did not engage in any conduct that was determined to be inappropriate and this was a business settlement. The $600,000 is from the insurance company. If the City did not settle, it would expose the City to tangible liabilities, amounts over and above the carrier was prepared to make. Any portion the City was responsible for was already paid. Commissioner Katz commented the petitioner was going to be pulled over for a traffic stop and fled. One Police Officer was struck and almost killed pursuing the person. He cannot fathom how running from the police will result in a better situation. The City has their damages capped. There is the potential taxpayers could be hit with more damages. From the Police perspective, there was no wrong doing. He urged motorists if police turn on a siren to stop the car. Commissioner Casello asked if this could be used against the City or officers in future cases and learned it was not admissible in Court. Vice Mayor McCray recalled, during the closed door session, a training officer reviewed what was done. Vote The motion passed 4-0. B. Pursuant to Section 286.011(8), Florida Statutes, the City Attorney is requesting a private attorney client session of the City Commission to discuss pending litigation in the following case: GEORGE WADE, individually, Plaintiff, vs CITY OF BOYNTON BEACH, a Florida City, Defendant — Palm Beach County Circuit Court Case No. 2016CA004353XXXXMB 23 Page 234 of 424 Meeting Minutes City Commission Boynton Beach, Florida November 15, 2016 Attorney Cherof requested an attorney/client session for the above case. About 45 minutes was needed. There was agreement to meet at 5:30 p.m., before the next regular City Commission meeting on December 6th 15. FUTURE AGENDA ITEMS A. City Commission to review Legislative Priority List for upcoming Legislative Session - January 17, 2017. B. Discuss an amendment of the City's Zoning Regulations (LDR Chapter 3, Section 3.D.) to allow medical offices as accessory uses to a residential development. C. PROPOSED ORDINANCE NO. 16-018 - SECOND READING - Approve amendments to the Comprehensive Plan Coastal Management Element for transmittal to the Department of Economic Opportunity for the State -Coordinated Review. The proposed amendments address new statutory requirements pertaining to prevention/ mitigation of flood hazards in the coastal areas (Chapter 163.3178, F.S.) and update the remaining objectives and policies to account for completions and changes in the City's programs. December 6, 2016 D. Monthly Departmental Presentations: City Clerk - December 2016 Library - January 2017 Communications/Marketing - February 2017 E. Interlocal Agreement with CRA for Community Standards Outreach position -December 20, 2016. 16. ADJOURNMENT Commissioner Romelus had a flyer and announced Officer "Shrec" took over for Officer Rita Swan, as the City's Crime Prevention Officer. She also noted there is a Citizen Police Academy for anyone interested in joining. Vice Mayor McCray requested Officer Shrec attend the next meeting to be introduced. Motion Commissioner Casello moved to adjourn motion, 24 Commissioner Romelus seconded the Page 235 of 424 Meeting Minutes City Commission Boynton Beach, Florida Vote November 15, 2016 The motion unanimously passed. The meeting was adjourned at 8:40 p.m. ATTEST Judith A. Pyle, CMC City Clerk Catherine Cherry Minutes Specialist 25 CITY OF BOYNTON BEACH Mayor - Steven B. Grant Vice Mayor - Mack McCray Commissioner - Justin Katz Commissioner - Christina Romelus Commissioner - Joe Casello Page 236 of 424 6. H. CONSENTAGENDA 12/6/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/6/2016 REQUESTED ACTION BY COMMISSION: Approve award of the bid for "Printing and Mailing Services", Bid No. 077-1210-16/J MA to PRIDE Enterprises of Brandon, FL for the printing and mailing of the City of Boynton Beach 2017 Calendar and FY16 Annual Report. Estimated costs of printing and mailing services is $25,850, estimated costs of postage is $8,400. EXPLANATION OF REQUEST: On November 1, 2016 the Commission awarded this bid to Graphic Authority Corporation of Coral Gables, FL with estimated costs of printing & mailing services of $22,500 and estimated postage costs of $11,000. On November 21, 2016 the City received an email from Graphic Authority informing us that they had made a mistake in their bid and was going to decline the award. On December 2, 2016 the City received an email from Printing Corporation of the Americas that they had made an error in their bid and they were going to have to decline the award as the second lowest bidder. Based the first and second lowest bidder declining the award, staff is recommending the third lowest bid submitted from PRIDE Enterprises of Brandon, FL be awarded this bid. Their cost of printing per piece is $0.995 for 28,000 copies and $0.038 each for mailing services for 27,000 copies. Approximate cost of postage is $0.35 per calendar. On October 12, 2015, Procurement Services opened seven bids in response to the Request for Bid for Printing and Mailing Services for the 2017 Calendar and 2016 City of Boynton Beach Annual Report. Bidders were directed to provide pricing for a printing of 28,000, 26,000 and 24,000 calendar/annual reports and mailing services for 27,000 and 26,000 Utilities customers. PRIDE Enterprises submitted the third lowest, most responsive, responsible bid with a cost per piece of $1.009 for 24,000 copies and $.038 each for mailing services for 24,000 copies. Approximate cost of postage is $.35 per calendar. The following were the submitted estimated amounts for the lowest and the second lowest as a comparison: Graphic Authority (Lowest) Printing/Mailing Svc (28,000) $22,250 Postage (26,000) $11,000 Printing Corporation (Second) Printing/Mailing Svc (28,000) $28,750 Postage (26,000) $11,000 Staff has confirmed with PRIDE Enterprises that they are still interested in producing the calendar and annual report. Based on the withdrawal of the 2 low bidder and the process of awarding to PRIDE, the estimated publication date now is mid-January according to PRIDE Enterprises. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? This will be the third printing year for the City's Calendar and Annual Report. The calendar's creative and innovative visual concept outlining the City's amenities within a detailed and useful calendar format has become a favorite with residents and customers. FISCAL IMPACT. Budgeted Page 237 of 424 Funds for this expenditure are budgeted and available from Communications account number 001-1212-519- 47-10 ($25,000) & 001-1212-51-41-12 ($8,000). Previous year expenses were: Printing & Mailing services $24,000 Postage $ 9,252 ALTERNATIVES: Not produce the City's Annual Report and Calendar. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type D Attachment D Addendum D Tab Sheets D Cather D Cher REVIEWERS: Department Finance Description Graphic Withdraw Email PCA Withdrawal Email Tabulation Sheets Pricing Evaluation Sheet Proposal -PRIDE Enterprises Reviewer Action Date Pyle, Judith Approved 12/5/2016 - 4:18 PM Page 238 of 424 Allbrandi, ii „Ian ........... _" 9 Sent, from my Whone Krusell, Eleanor Monday, November 21,2016 12:53 PM Allbray di, Julianne Fwd- RE. RE: RE, LWr us an FwAboak [ B America's Gateway to the Gulfstream faivismd Mat F fi,,wldfa htws ra"cari'la, hw and ai,,# to, virx rn"wm"O'! may be sudw'jact 'to, F7awi'dfu rec"o'w"'I's km' erryf"U""i are pud'.01k records", "Per"efore, ytxur vw-W'rall andyour a-a""Jal 'ar"'Wr9s",rincy be pta��Ffrcl tv, ,00vt.4;"4:' dhezPasure. Begin ftwarded message: From: Louis Bolivar tar T"S. ..... . ... " Date: November 21,2 1at 12:48:55 PM EST To: "tEleanorKrusell <"' q Subject: RE: RE: RE: Reply -To: Louis Bolivar Page 239 of 424 stock,we can do t on the it off white t therefore we wish to bid unless we can serve you with option. acceptPleme our sinmxe apologies,andi am truly sorry for any inconvenienoe this may have caused you and the city, of Boynton Gmphic Authority Color o SPrinters Packaging,Mailing On tri, 11/1 8/16, Kmsell, Eleanor<�R <<,.�., ; , t°1� �<<< t: To:...Louis olid wore l�aC��s; �� i„ Date: Friday, November 18, 2016, 3:04 PM Page 240 of 424 Krusell, Eleanor From: Steven Konecky <steven@pcaprinting.com> Sent: Friday, December 02, 2016 2:15 PIVI To: Alibrandi, Julianne Cc: Kruseff, Eleanor Subject: RE: bid tab 077-1210-16/JMA To whom it may concern: There was an error with our quote for printing. We cannot proceed with this project. Sorry for the misunderstanding. Sincerely, Steven Konecky Printing Corp. of The Americas Sent: Friday, October 28, 2016 3:08 PM To: 'Steven Konecky' Subject: RE: bid tab 077-1210-16/]MA 9= Zee attached bid tab for the 2017 calendar. The recommendation is to award to Graphic Authority as the lowest bid. go Julianne Atibrandi Senior Buyer Financial Services City of Boynton Beach 100 E. Boynton Beach Blvd. I Boynton Beach, Florida 33435 o: 561-742-6322 6HbrandIJ@bbfL.us� �6�.bo �nton-be�ach.or� Please he advised that Florida has as broad public records law and all correspondence to nm Wo email may be subject to disclosure, Under Florida records law, email addresses are public records. 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Z a W a a U y LU y w w o a W a a U ? zCK a OJ u0i W a a (1) U U Oa. O 0 N M V ui <o n 0- a Page 249 of 424 �. • # 1: s 1 �. Bids will be opened in: PROCUREMENT SERVICES -CITY HALL 2ND FLOOR unless otherwise designated. ATTENTION ALL INTERESTED RESPONDENTS: Copies of this solicitation package may be obtained from Demandstar at Onvia at www.demandstar.comor by calling 1-800-711-1712. Demandstar distributes the City's solicitations through electronic download. If you prefer that a copy be mailed via U.S.P.S., please contact the City's Procurement Division at (561) 742-6322. Respondent(s) who obtain copies of this solicitation from sources other than Demandstar or the City's Procurement Services Division may potentially risk not receiving certain addendum(s) issued as a result of the solicitation. Bidders shall submit one (1) marked original and two (2) photocopies of the completed. bid package in a sealed envelope to the address above. The Bid Name, Bid Number, and time and date of the Bid Opening shall be clearly marked on the outside of the sealed envelope. Facsimile or electronic responses shall not be accepted. All Bids will be publicly opened. Bids received after the assigned date and time will NOT be considered. The Procurement Services time stamp shall be conclusive as to the timeliness of filing. The City of Boynton Beach is not responsible for the U.S. Mail or private couriers in regard to mail being delivered by a specified time so that Bids can be considered. The City reserves the right to consider Bids that have been determined by the City to be received late due to mishandling by the City after receipt of the Bids and prior to award being made. Bidders may not withdraw their Bid for a period of ninety (90) calendar days after the day set for the opening of Bids. Page 250 of 424 Sealed bids or proposals received by the City in response to an invitation to bid are exempt from public records disclosure requirements until the City provides a notice of decision or thirty (30) days after the opening of the proposal/bid. if the City rejects all bids or proposals submitted in response to an invitation to bid or request for proposals and the City concurrently provides notice of its intent to reissue the competitive solicitation, the rejected bids or proposals remain exempt from public records disclosure until such time as the City provides notice of a decision or intended decision concerning the competitive solicitation or until the City withdraws the reissued competitive solicitation. A bid, proposal, or reply is not exempt for longer than twelve (12) months after the initial City notice rejecting all bids, proposals, or replies. Requests for bid or proposal documents should be submitted to the City Clerk's Office. Documents may be inspected without charge, but a charge will be incurred to obtain copies. r! � Pursuant to Palm Beach County Section 2-355 after the deadline to respond to this Bid, members of the City Commission are prohibited from communicating directly or indirectly with bidders regarding a particular request for proposal, request for qualification, bid, or any other competitive solicitation until such time as the City Commission (1) awards or approves a contract, (2) rejects all responses, or (3) otherwise takes action which ends the solicitation process. Improper communications during this "Cone of Silence" period may result in a penalty as outlined in Palm Beach County Code Section 2-357 KR!Qs sT'�X71 7 The purpose of this bid is to solicit firm pricing for printing and mailing services (to include postage) for the 2017 City of Boynton Beach Calendar and Annual Report. Contact: City of Boynton Beach11 E. BoyntonBoulevard Boynton Beach, FL 33435 Julianne Alibrandl, Senior Buyer, E-mail: allbran (561) 742-6322 0 • II 11lys-14rifl, CITY OF BOYNTON BEACH TIM W. HOWARD Assistant City Manager - Administration Director of Financial Services Page 251 of 424 REQUEST R Di FOR CALE �� j=163W +►1►_711[01Z The following specifications are for the FY15116 Annual Report and 2017 Calendar Printing and Mailing Services. For reference, the past two Annual Reports and Calendars may be viewed on-line at: —_hftp.,//bit.lLIBB16Calendar and ttod//bit.l /S 5 ale-nd r. Please place a check mark (✓) on the blank line next to each item if a specification is met. If exception is taken (alternatives), bidder must explain using a separate sheet of paper. Bidder must submit specifications "check -off' sheets with the bid proposal in order for a bid to be considered. PRINTING SERVICES: ,0` 36 pages plus 4 page cover; horizontal format (See pricing sheet to provide 3 price point options.) , Flat Size 18" tall x 12" wide Folded Size 9" tall x 12" wide Cover Pages (4 pages) 100#, linen white (or off white) 414 _ Process + OGV, full bleed NOTE: 3" extended tab on back cover page; perforated; two glue dots adhered on interior side that folds upward toward center fold (see 2016 calendar) 0 Inside Pages (maximum 36 — see pricing sheet to provide 3 price point options) 100#, matt white (or off white) 414 — Process + SGV (two sided), full bleed Back Page Tab (see 2016 Calendar) Finishing Trim, score, fold, collate, staple and drill a 118" hole at bottom (to hang the calendar) Maximum 28,000 Printed (See pricing sheet to provide 3 price point options.) Il Remaining Un -mailed Copies All remaining copies to be placed in cartons and hand -delivered to City Hall Page 252 of 424 Samples Bid proposal includes two similar promotional materials printed. MAILING SERVICES: 7 City to utilize the printer's bulk rate permit. City to provide mail merge list in Excel Spreadsheet format. Names and addresses to be directed imprinted on calendar (no labels). NCOA and CASS certified. Clear water seal tabs to be used per USPS Regulations if required. Vendor to sort, sack, tray and deliver to post office. Vendor to provide three printing quotes based on quantity printed Vendor to provide two (2) mailing services quotes based on two quantity options Vendor to provide two (2) per piece mailing costs based on two quantity options Page 253 of 424 FAMILIARITY WITH LAWS: The bidder is presumed to have full knowledge of and be in compliance with all Federal, State, and Local laws, ordinances, rules, and regulations that in any manner affect the equipment and the services provided to the City. Ignorance on the part of the bidder will in no way relieve bidder of responsibility to adhere to such regulations. BID FORMS: The bidder will submit a bid on the bid forms provided. All bid prices, amounts and descriptive information must be legibly entered. The bidder must state the price and the time of delivery for which they propose to deliver the equipment or service requested. The bidder IS required to be licensed to do business as an individual, partnership or corporation in the State of Florida. Place all required bid forms in a sealed envelope that has the company's name and address, proposal title, number, proposal date and time on the outside of the sealed envelope. Proposals not submitted on appropriate proposal forms may be rejected. All proposals are subject to the conditions specified herein. Proposals which do not comply with these conditions are subject to rejection. EXECUTION F BID: Proposal must contain an original signature of an authorized representative in the space provided on all affidavits and proposal sheets. NO BID: If not submitting a proposal, respond by returning one copy of the "STATEMENT OF NO BID" and explain the reason by indicating one of the reasons listed or in the space provided. Repeated failure to quote without sufficient justification shall be cause for removal of the vendor's name from the mailing list. NOTE: To qualify as a respondent, bidder must submit a "NO BID" and it must be received no later than the stated bid receiving date and hour. BID DEADLINE: It is the bidder's responsibility to assure that the bid is delivered at the proper time and place prior to the bid deadline. The City of Boynton Beach is not responsible for the U.S. Mail or private couriers in regards to mail being delivered by a specified time so that a proposal can be considered. Bids which for any reason are delivered by the deadline will not be considered. If no award has been made, the City reserves the right to consider bids that have been determined by the City to be received late due to mishandling by the City after receipt of the bid. Offers by telegram or telephone are not acceptable. RIGHT TO REJECT BID: The City reserves the right to reject any or all bids, to waive technical errors, or to accept a portion of any bids that are deemed to be the most responsive, responsible bidder(s) which represents the most advantageous bid to the City. In determining the "most advantageous bid", price, quantifiable factors, and other factors are considered. Such factors include but are not limited to specifications; delivery requirements; the initial purchase price; life expectancy; cost of maintenance and operation; operating efficiency; training requirements; disposal value; and other factors contributing to the overall acquisition cost of an item. Consideration may be given, but is not necessarily limited to conformity to the specifications; including timely delivery; product warranty; a bidder's proposed service; ability to supply and provide service; delivery to required schedules and past performances in other contracts with the City or other government entities. Page 254 of 424 A. Waive as an informality, minor deviations from specifications at a lower price than the most responsive, responsible bidder meeting all aspects of the specifications and consider it, if it is determined that total cost is lower and the overall function is improved or not impaired; B. Waive any defect, irregularity or informality in any bid or bidding procedure; C. Reject or cancel any or all bids; D. Reissue an Invitation to Bid; E. Extend the bid deadline time and date; F. Procure any item by other means; G. Increase or decrease the quantity specified in the Invitation to Bid; H. Consider and accept an alternate bid as provided herein when most advantageous to the City. STANDARDS: Factors to be considered in determining whether the standard of responsibility has been met include whether a prospective bidder has: A. Available the appropriate financial, material, equipment, facility and personnel resources and expertise, or the ability to obtain such, necessary to indicate its capability to meet all contractual requirements; B. A satisfactory record of performance; C. A satisfactory record of integrity; D. Qualified legally to Contract within the State of Florida and the City of Boynton Beach; E. Supplied all necessary information in connection with the inquiry concerning responsibility. INFORMATION AND DESCRIPTIVE LITERATURE: Bidders must furnish all information requested in the spaces provided on the bid form. Further, as may be specified elsewhere, each bidder must submit for bid evaluation cuts, sketches, and descriptive literature and technical specifications covering the products offered. Reference to literature submitted with a previous bid or on file with the buyer will not satisfy this provision. INTERPRETATIONS: Any questions concerning conditions and specifications should be directed to this office in writing no later than ten (10) days prior to the bid deadline. Inquiries must reference the date by which the bid is to be received. CONFLICT OF INTEREST., The award hereunder is subject to all conflict of interest provisions of the City of BoyntonBeach, Palm Beach County, of the State of Florida. ADDITIONAL QUANTITIES: The City reserves the right to acquire additional quantities of the bid products or services at the prices bid in this invitation. If additional quantities are not acceptable, the bid sheets must be noted "BID IS FOR SPECIFIED QUANTITY ONLY". Page 255 of 424 SAMPLES: Samples of items, when called for, must be furnished free of expense, and if not used, tested or destroyed, upon request, will be returned at the bidder's expense. Request for the return of samples may be made within ten (10) days following the bid deadline. Each individual sample must be labeled with the bidder's name, manufacturer's brand name and number, and item reference. DEMONSTRATIONS: Performance of the equipmentlservices upon request can be deemed a part of the evaluation process in determining the award of bidder. Demonstrations of the merits of the equipmentlservices that meet City requirements shall be requested by Procurement Services. Equipment demonstrated shall be a minimum of one (1) year old. All required staff, to be assigned per the individual bid product or service application, will form the Bid Award Committee to evaluate and submit a group award recommendation. The City reserves the right to make separate and independent awards based on its needs and the combined evaluation results. SUBCONTRACTING: If a bidder subcontracts any portion of a Contract for any reason, the bidder must state the name and address of the subcontractor and the name of the person to be contacted on the attached "Schedule of Subcontractors". The City of Boynton Beach reserves the right to accept or reject any or all bids wherein a subcontractor is named and to make the award to the bidder, who, in the opinion of the City, will be in the best interest of and/or most advantageous to the City. The City also reserves the right to reject a bid of any bidder if the bid names a subcontractor who has previously failed in the proper performance of an award or failed to deliver on time Contracts of a similar nature, or who is not in a position to perform properly under this award. The City reserves all rights in order to make a determination as to the foregoing. ADDENDA: From time to time, the Cary may issue an addendum to change the intent or to clarify the meaning of the Contract documents. Since all addenda are available to bidders at Procurement Services, it is each bidder's responsibility to check with Procurement Services and immediately secure all addenda before submitting bids. It is the usual practice for the City to mail an addendum to known bidders, but it cannot be guaranteed that all bidders will receive ALL addenda in this manner. Each bidder shall acknowledge receipt of ALL addenda by notation on the bid and shall adhere to all requirements specified in each addendum prior to submission of the bid. ESCALATOR CLAUSE: Any bid which is submitted subject to an escalator clause will be rejected. EXCEPTIONS: Incorporation in a bid of exceptions to any portion(s), of the Contract documents may invalidate the bid. Exceptions to the Technical and Special Provisions shall be clearly and specifically noted in the bidder's proposal on a separate sheet marked "EXCEPTIONS TO THE SPECIFICATIONS" and this sheet shall be attached to the bid. The use of bidder's standard forms, or the inclusion of manufacturer's printed documents shall not be construed as constituting an exception within the intent of the Contract documents. ALTERNATES: Where a base bid is provided for, the bidder shall submit a bid on the base bid and may exercise their own prerogative in submitting a bid on alternate items. The Owner reserves the right to accept or reject the alternates or base bid or any combination thereof. The Owner, or a representative, further reserves the unqualified right to determine whether any particular item or items of material, equipment, or the like, is an approved equal, and reserves the unqualified right to a final decision regarding the approval or rejection of the same. Page 256 of 424 NONCONFORMANCE TO CONTRACT CONDITIONS: Items may be tested for compliance with specifications under the direction of appropriate testing laboratories. The data derived from any tests for compliance with specifications are public records and open to examination thereto in accordance with Chapter 119, Florida Statutes. Items delivered not conforming to specifications may be rejected and returned at vendor's expense. These items and items not delivered as per delivery date in the bid and or Purchase Order may result in the bidder being found in default in which event any and all procurement costs may be charged against the defaulted Contractor. Any violation of these stipulations may also result in the vendor's name being removed from the City of Boynton Beach's vendor mailing list. DISPUTES: In case of any doubt or difference of opinion as to the items to be furnished hereunder, the decision of the City Manager shall be final and binding on both parties. ANTITRUST CAUSE OF ACTION: In submitting a bid to the City of Boynton Beach, the bidder offers and agrees that if the bid is accepted, the bidder will convey, sell, assign or transfer to the City of Boynton Beach all rights, title and interest in and to all causes of action it may now or hereafter acquire under the antitrust laws of the United States and State of Florida for price fixing relating to the particular commodities or services purchased or acquired by the City of Boynton Beach. At the City of Boynton Beach's discretion, such assignment shall be made and become effective at the time the purchasing agency tenders final payment to the bidder. GOVERNMENTAL RESTRICTIONS: In the event any governmental restrictions may be imposed which would necessitate alteration of the material, quality, workmanship or performance of the items offered on this proposal prior to their delivery, it shall be the responsibility of the successful bidder to notify the City at once, indicating in a letter the specific regulation which required an alteration. The City reserves the right to accept any such alterations, including any price adjustments occasioned thereby, or to cancel the Contract at no expense to the City. LEGAL REQUIREMENTS: Federal, State, County, and City laws, ordinances, rules, and regulations that in any manner affect the items covered herein apply. Lack of knowledge by the bidder will in no way be a cause for relief from responsibility. ON PUBLIC ENTITY CRIMES - All Invitations to Bid as defined by Section 287.012(l 1), Florida Statutes, requests for proposals as defined by Section 287.012(16), Florida Statutes, and any contract document described by Section 287.058, Florida Statutes, shall contain a statement informing persons of the provisions of paragraph (2)(a) of Section 287.133, Florida Statutes, which reads as follows: "A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract or provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list". ADVERTISING: In submitting a bid, the bidder agrees not to use the results as a part of any commercial advertising. Violation of this stipulation may be subject to action covered under "NONCONFORMANCE WITH CONTRACT CONDITIONS". Page 257 of 424 ASSIGNMENT: Any Purchase Order issued pursuant to this bid invitation and the funds which may be come due hereunder are not assignable except with the prior written approval of the City. LIABILITY: The selected bidder(s) shall hold and save harmless the City of Boynton Beach, Florida its officers, agents, volunteers and employees from liability of any kind in the performance of this Contract. Further, the selected bidder(s) shall indemnify, save harmless and undertake the defense of the City, its City Commissioners, agents, servants an employees from and against any and all claims, suits, actions, damages, or causes of action arising during the term of this Contract, for any personal or bodily injury, loss of life, or damage to property arising directly or indirectly from bidder's operation pursuant to this Contract and from and against all costs, counsel fees, expenses and liabilities incurred in an about any such claims, the investigation thereof, or the defense of any action or proceedings brought thereon, and from and against any orders or judgments which may be entered therein. The City shall notify the bidder within ten (10) days of receipt by the City of any claim, suit or action against the City arising directly or indirectly from the operations of the bidder hereunder, for which the City may be entitled to a claim or indemnity against the bidder, under the provisions of this Contract. Bidder shall have the right to control the defense of any such claim suit or actions. The bidder shall also be liable to the City for all costs, expenses, attorneys' fees and damages which may be incurred or sustained by the City by reason of the bidder's breach of any of the provision of the contract. Bidder shall not be responsible for negligent acts of the City or its employees. AWARD OF CONTRACT: The low monetary bid will NOT in all cases be awarded the Contract or Purchase Order. Contracts or Purchase Orders will be awarded by the City to the most responsive, responsible bidder whose bid represents the most advantageous bid to the City, price and other factors considered. Evaluation of bids will be made based upon the evaluation factors and standards set forth herein. The City reserves the right to reject any and all bids and to waive technical errors as set forth herein. In the event of a Court challenge to an award by any bidder, damages, if any, resulting from an award shall be limited to actual bid preparation costs incurred by the challenging bidder. In no case will the award be made until all necessary investigations have been made into the responsibility of the bidder and the City is satisfied that the most responsive, responsible bidder is qualified to do the work and has the necessary organization, capital and equipment to carry out the required work within the time specified. OTHER GOVERNMENTAL ENTITIES: if a Bidder is awarded a contract as result of this ITB, Bidder will, if Bidder has sufficient capacity or quantities available, provide to other governmental agencies so requesting, the products or services awarded in accordance with the terms and conditions of this Invitation to Bid and resulting award and/or contract. Prices shall be F.O.B. Destination to the requesting agency. AS SPECIFIED: A Purchase Order will be issued to the successful bidder with the understanding that all items/services delivered must meet the specifications herein. Items/services delivered not as specified, will be returned at no expense or penalty to the City of Boynton Beach. DELIVERY: Prices shall be quoted F.O.B. Boynton Beach, Florida. F.O.B. destination indicates that the seller is responsible for the shipment until it reaches its destination. Any and all freight charges are to be included in the bid total. The bidder's invoice payment terms must be shown. Page 258 of 424 PRICES, TERMS AND PAYMENT: Firm prices shall be quoted, typed or printed in ink, and include all packing, handling, shipping charges and delivery to the destination shown herein. Bidder is requested to offer a cash discount for prompt invoice payment. Discount time will be computed from the date of satisfactory delivery at place of acceptance or from receipt of correct invoice at the office specified, whichever is later. Upon delivery, the City shall make final inspection. If this inspection shows that the equipment/service has been delivered/performed in a satisfactory manner in accordance with the specifications, the City shall receive the same. Final payment due the bidder shall be withheld until visual inspection is made by the COMMUNICATIONS MANAGER and merits of performance evaluated. This total acceptance will be done in a reasonable and timely manner. Acceptance shall not exceed thirty (30) days. If any equipment/service has to be rejected for any reason, the bidder shall be required to pick up the equipment, accomplish the necessary repairs and return the equipment to the City. Warranty repairs may be accomplished on City property if space is available; this will be at the discretion of the City. Title to or risk loss or damage to all items shall be the responsibility of the bidder, unless such loss or damages have been proven to be the result of negligence by the City. A. TAXES: Do not include State or Federal taxes. Not applicable to municipalities. B. MISTAKES: Bidders are expected to examine the specifications, delivery schedule, bid prices, extensions and all instructions pertaining to supplies and services. Failure to do so will be at bidder's risk. C. DISCOUNTS: Will be considered in determining the lowest net cost. D. CONDITION AND PACKAGING: It is understood and agreed that any item offered or shipped as a result of this bid shall be new (current production model at the time of this bid). All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging. E. SAFETY STANDARDS: Unless otherwise stipulated in the bid, all manufactured items and fabricated assemblies shall carry U.L. approval and reexamination listing where such has been established. LICENSE AND PERMITS: It shall be the responsibility of the successful bidder to obtain all licenses and permits, if required, to complete this service at no additional cost to the City. Licenses and permits shall be readily available for review by the Purchasing Agent and City Inspectors. COMPLIANCE WITH OCCUPATIONAL SAFETY AND HEALTH: Bidder certifies that all material, equipment, etc., contained in this bid meets all O.S.H.A. requirements. Bidder further certifies that if awarded as the successful bidder, and the material equipment, etc. delivered is subsequently found to be deficient in any O.S.H.A. requirement in effect on date of delivery, all costs necessary to bring the materials, equipment, etc., into compliance with the aforementioned requirements shall be borne by the bidder. Bidder certifies that all employees, subcontractors, agents, etc. shall comply with all O.S.H.A. and State safety regulations and requirements. 10 Page 259 of 424 PALM BEACH COUNTY INSPECTOR GENERAL. The contractor is aware that the Inspector General of Palm Beach County has the authority to investigate and audit matters relating to the negotiation and performance of any contracts resulting from this solicitation, and in furtherance thereof, may demand and obtain records and testimony from the contractor and its subcontractors and lower tier subcontractors. The contractor understands and agrees that in addition to all other remedies and consequences provided by law, the failure of the contractor or its subcontractors or lower tier subcontractors to fully cooperate with the Inspector General when requested, may be deemed by the municipality to be a material breach of this contract justifying its termination. PUBLIC RECORDS: The City of Boynton Beach is a public agency subject to Chapter 119, Florida Statutes. The contractor shall comply with Florida's Public Records Law. Specifically the Contractor shall: A. Keep and maintain public records required by the CITY to perform the service; B. Upon request from the CITY's custodian of public records, provide the CITY'with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119, Fla. Stat. or as otherwise provided by law; C. Ensure that public records that are exempt or that are confidential and exempt from public record disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and, following completion of the contract, Contractor shall destroy all copies of such confidential and exempt records remaining in its possession once the Contractor transfers the records in its possession to the CITY; and D. Upon completion of the contract, Contractor shall transfer to the CITY, at no cost to the CITY, all public records in Contractor's possession All records stored electronically by Contractor must be provided to the CITY, upon request from the CITY's custodian of public records, in a format that is compatible with the information technology systems of the CITY, E. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER a FLORIDA STATUES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC (CITY CLERK) # E BOYNTON ;-IOYNTON BEACH, FLORIDA, 33435 561-742-6 - .1c 11 Page 260 of 424 I . Award is anticipated on an all -or -none basis. 2. The City by written notice may terminate in whole or in part any Contract (Purchase Order) resulting from the invitation, when such action is in the best interest of the City. If the Contract(s) are so terminated the City shall be liable for only payment for services rendered prior to the effective date of termination. Services rendered will be interpreted to include costs of items already delivered plus reasonable costs of supply actions short of delivery. 3. The City of Boynton Beach reserves the right, before awarding the Contract (Purchase Order) to require a bidder to submit such evidence of qualifications as it may deem necessary, and may consider any evidence available to it of the financial, technical and other qualifications and abilities of a bidder, including past performance (experience) with the City in making the award in the best interest of the City. Page 261 of 424 F-IT4.9 IT, T 4 ILI 64;1*1:11AWA sp-To ,0444 Q . :IF_*I 0141=V-1111 1;19J;Vd1$J;VJ1 Under the terms and conditions of all contracts, leases, and agreements, the City requires appropriate crages listing the City of Boynton Beach as Additional Insured. This is done by providing a Certificate of Insurance listing the City as "Certificate Holder" and "The City of Boynton Beach is Additional Insured as respect to coverages noted." Insurance companies providing insurance coverages must have a current rating by A.M. Best Co. of "B+" or higher. (NOTE: An insurance contract or hinder may be accepted as proof of insurance if Certificate is provided upon selection of vendor.) The following is a list of types of insurance required of contractors, lessees, etc., and the limits required by the City: (NOTE: This list is not all inclusive, and the City reserves the right to require additional types of insurance, or to raise or lower the stated limits, based upon identified risk) TYPE (Occurrence Based Only) NfINIMUM LIMITS REQUIRED General Liability General Aggregate $ 1,000,000.00 Commercial General Liability Products-Comp/Op Agg. $ 1,000,000.00 Owners & Contractor's Protective (OCP) Personal & Adv. Injury $ 1,000,000.00 Liquor Liability Each Occurrence $ 1,000,000.00 Professional Liability Fire Damage (any one fire) $ 50,000.00 Employees & Officers Med. Expense (any one person) $ 5,000.00 Pollution Liability Asbestos Abatement Lead Abatement Broad Form Vendors Premises Operations Underground Explosion & Collapse Products Completed Operations Contractual Independent Contractors Broad Form Property Damage Fire Legal Liability ------------------------------------------------------------------------------------------------------------------------- Automobile Liability Combined Single Limit ------------------ $ 300,000.00 Any Auto Bodily Injury (per person) to be determined All Owned Autos Bodily Injury (per accident) to be determined Scheduled Autos Property Damage to be determined Hired Autos Trailer Interchange $ 50,000.00 Non -Owned Autos PIP Basic Intermodal -------------- _ ----- --------------- ------- ------ -------- Garage Liability ------- -------------- - ----------- Auto Only, Each Accident ---------------------- $ 1,000,000.00 Any Auto Other Than Auto Only $ 100,000.00 Garage Keepers Liability Each Accident $ 1,000,000.00 --------- Aggregate $ 1,000,000.00 ----------- ------------------ ----------------------------------------------------- Excess Liability ------------------------ Each Occurrence to be determined Umbrella Form Aggregate to be determined ------------------------------------------------------------------------------------------------------------------------------------------- Worker's Compensation Statutory Limits Employees Liability Each Accident $ 100,000.00 Disease, Policy Limit $ 500,000.00 Disease Each Employee $ 100,000.00 -------------- ---------------------------------------------------------------------------------------------------------------------------- Property Homeowners Revocable Permit $ 300,000.00 Builder's Risk Limits based on Project Cost ------------------------- Other - As Risk Identified --------------------------------- ------------------- to be determined 13 Page 262 of 424 Submit Bids To: PROCUREMENT SERVICES 100 E. Boynton Beach Boulevard P.O. Box 310 Boynton Beach, Florida 33425-0310 Telephone: (561) 742-6310 Bid Title: "CALENDAR PRINTING AND MAILING SERVICES" Bid Number: 077-1210-16/JMA Bid Received By: OCTOBER 12, 2016, NO LATER THAN 2:30 P.M. Bids will be opened in Procurement Services unless specified otherwise. Bid receiving date and time is scheduled for: October 12, 2016, no later than 2:30 P.M. (local time) and may not be withdrawn within ninety (90) days after such date and time. All awards made as a result of this bid shall conform to applicable sections of the charter and codes of the City. Name of Vendor: PRIDE Ent,erprises Federal I.D. Number: 59-2167018 A Corporation of the State of. Florida Area Code: 877 Telephone Number: 283-6819 Area Code: 727 FAX Number: 570-3449 Mailing Address: 223 Morrison Road ................................... City/State/Zip: Brandon, FL 33511 Vendor Mailing Date: 10/07/2016 E -Mail Address: bide 0pride-enterprises-o Authoriz6d Signature Joseph G. Keen Name Typed 14 THIS PAGE TO BE SUBMITTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE The City of Boynton Beach Bid No. 077-1210-16/JMA Page 263 of 424 PRICEy ■- !l -' CALENDAR PRINTING AND 1 077-1210-16/JMA The undersigned declares that they have carefully examined the specifications and is thoroughly familiar with its provisions and with the quality, type and grade of product/service requested. PRINTING aER—VIQE NUMBER F COPIES PRINTED COST PER PIECE 26,000 26,000 M2 24,000 $1.009 MA I Ll TI I-1ES SII The City of Boynton Beach requires vendor to provide a cost per piece to sort, sack, tray and deliver to post office and understands that the cost to mail each, via the USPS will not vary, but requires vendor to provide a cost to mail each piece. ® Electronic file will be delivered to printer on or before November 15, 2016. 15 THIS PAGE TO BE SUBMITTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE The City of Boynton Beach Bid No. 077-1210-16/JMA PRIDE Enterprises Page 264 of 424 Delivery of non -electric hard copy proof(s) shall be within forty-eight (48) hours of receipt of electronic file. Final printing and mailing to be completed within fourteen (14) calendar days after proof approval by Communications Manager no later than November 29, 2016. Prices to remain firm through January 31, 2017. The undersigned declares that ne has carefully examined the specifications and is thoroughly familiar with its provisions and with the quality, type and grade of product/service called for. PRIDEt r rues COMPANY NAME sIGNATU PRINTEDJoseph G. Keen NAME 1 tgjfojg�� E-Mail 16 THIS PAGE To BE SUBMITTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE CCPT LE The City of Boynton Beach Bid No. 077-1210-16/JMA Page 265 of 424 2) He/She is fully informed respecting the preparation and contents of the attached bid and of all pertinent circumstances r-- 4 e• e onnived or agreed, directly or indirectly with any other bidder, firm or person to submit a collusive or sham bid in connection with the Contract for which the attached bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communications or conference with any other bidder, firm or person to fix the price or prices in the attached bid or of any other bidder, or to fix any overhead, profit or cost element of the bid price or the bid price of any other bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Boynton Beach or any person interested in the proposed Contract; and 6) The price or prices quoted in the attached bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the bidder or any of its agents, representatives, owners, employees, or parties in interest, including this afflant. Subscribed and sworn to before me This 7th day of — October 2016 My commission expires 01/13/2019 (Sjgned)(-2� Em 0go" M, immil ard LVA 17 THIS PAGE TO BE SUBMITTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE The City of Boynton Beach Bid No. 077-1210-16/JMA Page 266 of 424 A --T--Toq W-3.1;1 I ty-Ayi Ill I F-3 Z 1119 a 'ILI N 2 W 1, the undersigned hereby duly sworn, depose and say that no portion of the sum herein bid will be paid to any employees of the City of Boynton Beach as a commission, kickback, reward of gift, directly or indirectly by me or any member of my firm or by an officer of the corporation. By:A�+-&xzo%l N E ® S16NA URE Sworn and subscribed before me this 7th day of October 20 16 l(NOARY PUBLIC, State of Florida at Large "OFFICIAL NOTARY SEAL" STAMP Printed Information: Joseph G. Keen NAME Sales Support Center Man TITLE PRIDE Enterprises The City of Boynton Beach Bid No. 077-1210-16/JMA iu Page 267 of 424 This requested form is to be made a part of our files for future use and information. Please fill out and indicate in the appropriate spaces provided which category best describes your company. Return this form with your bid proposal sheet making it an official part of your bid response. Is your company a Minority Owned Business? r Yes No If Yes, please indicate by an "X" in the appropriate box: ( ) AMERICAN INDIAN { ) ASIAN ( ) BLACK ( } HISPANIC ( ) WOMEN ( )OTHER (Specify) ( ) NOT APPLICABLE Do you possess a Certification qualifying your business as a Minority Owned Business? YES NO If YES, Name the Organization from which this certification was obtained and date: NIA Issuing Organization for Certification N/A Date of Certification 19 THIS PAGE TO BE SUBMITTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE The City of Boynton Beach Bid No. 077-1210-16/JMA Page 268 of 424 Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality, and service are received by the City of Boynton Beach or by any pocal subdivision •'; the procurement of commodes or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall: 1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use • a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement speced in subsection (1). 4) In the statement specified in subsection (1), notify the employee that, as a condition of working on the commodities or • services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or noto contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) •, after such conviction. 5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community • any employee v4o is so cwtvicted. M 6) Make a good faith effort to • to maintain a drug-free workplace through implementation •' this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. e� Vend is Signature" — 20 THIS PAGE TO BE SUBMI[TTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE The City of Boynton Beach Bid No. 077-1210-16/JMA Page 269 of 424 ........................ 'W ...... ................ W . MIN ""..T;4MM I• The contractor understands and agrees that in addition to all other remedies and consequences provided by law, the failure of the Contractor or its subcontractors or lower tier subcontractors to fully cooperate with the Inspector General when requested may be deemed by the municipality to be a material breach of this contract justifying its termination. IMMAIM By Joy 6ph d'. Keen Title: Sales Support Center as er M Page 270 of 424 you are not bidding this servicelcommodity, please complete and return this form to: REMENT SERMCES, City of Boynton Beach, 100 E. Boynton Beach Boulevard, P.O. 11= x -310, Boynton Beach, Florida 33425-0310. I respon may result in deletion of vendor's name from the qualified bidder's I! P Srlly of Boynton Beach. Y VAWE: ADDRESS: TELEPHONE: SIGNATURE: DATE: WWII 14 =1 0 1971-1 Z1111 ;j zj ILI k 0 ILI ley -A 0 lei Jj F-11 I Ig I 0�� Z a I iNarol I LOM I I p 0 - - VAXAFTITZOW Specifications too "tight', i.e., ",geared toward brand or manufacturer only (explain below) Insufficient time to respond to the lnvit6ltIon to Bid We do not offer this product or an Our product schedule would not permit us to Unable to meet specifications Unable to meet bond requirements Specifications unclear (explain below) Other (specify below) 22 IF YOU ARE NOT SUBMITTING A BID, PLEASE COMPLETE FORM AND RETURN TO PROCUREMENT SERVICES Page 271 of 424 PRIDE Enterprises Sales Support Center and Bids P.O. Box 440 Cross City, FL 32628 For Delivery; 568 NE 255 Street; Cross City, FL 32628 Contact: Jason Brown Phone: (813) 890-6582 Fax: (727) 570-3449 E -Mail: blds0mide-entermises.ora Web: MM8y.gride-entergrises.org IMPACT THROUGH 13NDUSTRY Page 272 of 424 I BOARD OF DIRECI`Ojl� WHEREAS, PRIDE Enterprises prepares bids, quotes, and proposals for all applicable PRIDE Industries on a daily/weekly basis; and WHEREAS, these bids, quotes and proposals may require the signature of a Corporate Officerwho is not always available for timely submission; NOW THEREFORE, BE IT RESOLVED THAT the Board of Directors of Prison Rehabilitative Industries and Diversified Enterprises, Inc. d/b/a PRIDE Enterprises hereby Zhe ' the Sales Support Center Manager to sign and submit bids, quotes a d p oposals on behalf oporation,% ATTEST. n, 1fied Enter ices, Inc. this 21st day of May, 2015 IMPACT s • www.prlde-enterprises,org and Page 273 of 424 813.324-9700 223 Morrison Road 613.689.5390 Brandon, Florida 33S11 800.643.8459 PRIDE N T E R P R w W I BOARD OF DIRECI`Ojl� WHEREAS, PRIDE Enterprises prepares bids, quotes, and proposals for all applicable PRIDE Industries on a daily/weekly basis; and WHEREAS, these bids, quotes and proposals may require the signature of a Corporate Officerwho is not always available for timely submission; NOW THEREFORE, BE IT RESOLVED THAT the Board of Directors of Prison Rehabilitative Industries and Diversified Enterprises, Inc. d/b/a PRIDE Enterprises hereby Zhe ' the Sales Support Center Manager to sign and submit bids, quotes a d p oposals on behalf oporation,% ATTEST. n, 1fied Enter ices, Inc. this 21st day of May, 2015 IMPACT s • www.prlde-enterprises,org and Page 273 of 424 V PUBLIC HEARING 12/6/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/6/2016 REQUESTED ACTION BY COMMISSION: PROPOSED ORDINANCE NO. 16-018 - SECOND READING - PUBLIC HEARING - Approve amendments to the Comprehensive Plan Coastal Management Element addressing new statutory requirements pertaining to prevention/mitigation of flood hazards in the coastal areas (Chapter 163.3178, F.S.) and updating the remaining objectives and policies to account for completions and changes in the City's programs. EXPLANATION OF REQUEST: These amendments are part of the Evaluation and Appraisal Review (EAR) of the Comprehensive Plan, pursuant to Section 163.3191, Florida Statutes. At least every seven years, the city must determine whether the need exists to amend the Comprehensive Plan to reflect changes in state requirements since the last time the Comprehensive Plan was updated, and notify the state land planning agency (DEO - the Department of Economic Opportunity) by letter of this determination according to a published schedule. The statutory language also encourages local governments to comprehensively evaluate and, if necessary, update comprehensive plans to reflect changes in local conditions. The proposed amendments must be transmitted within one year of the notification date. The amendments based on the current EAR are limited to the Coastal Management (CM) Element, with emphasis on the response to the new language codified on July 1, 2015, following the 2015 Session of the Florida Legislature. The new requirements pertain to the expansion of flood mitigation measures for redevelopment in coastal areas. The State's requirements are both broad and comprehensive, and after close coordination with reviewers from the state planning office staff proposes extensive amendments to the City's policies in attempt to address all intended requirements. It is difficult at this time to anticipate the ultimate impact on the city of some of these new policies, and almost equally as difficult to summarize the changes in this narrative. However, all proposed programs and activities have merit in addressing this problem and would include more detailed identification and mapping functions, a commitment to steering populations (particularly special needs persons) away from certain flood prone areas, closer examination of permit applications for use of best available methods and materials to mitigate flood damage, regular review of codes and regulations for optimal promotion of flood mitigation, and through coordination with the County -wide efforts charged with addressing hazard mitigation. The proposed policies also reference the City's Climate Action Plan and the commitment to considering the identification of Adaptation Action Areas. Additionally, the proposed amendments include changes to the layout of the element, an update of the existing objectives and policies to account for completions and changes in City programs, and a Flood Hazard Map Series that will be added to the CM Element Support Document. The proposed amendments have undergone the State -Coordinated Review by the Department of Economic Opportunity. As part of this process, the Department reviews the amendments and considers comments provided by reviewing agencies prior to issuing an Objections, Recommendations, and Comments (ORC) Report. In its response to the proposed amendments, the Department made one objection and provided one comment. The objection pertained to the lack of timeframe assigned to the City's Future Land Use Map; without it, the map does not satisfy the requirement to include an associated period covering at least one five-year and ten- year period (Section 163.3177(5)(a), F.S.) The Department recommends that the City revise the Future Land Page 274 of 424 Use Map to reflect at least a 10 -year planning horizon, and include it in the title of the map. Per this recommendation and the discussion held with the DEO staff, a "2026 Future Land Use Map" (see attached) will be submitted to the Department as part of the adopted amendment package. The selected 10 -year planning horizon extends past 2023, the year at which the City's next Evaluation and Appraisal Review for the Comprehensive Plan is due to begin (the reviews are scheduled every seven years). At that time, staff will again review Comprehensive Plan and associated documents, revising the planning horizons as necessary. Please also note that staff is preparing amendments to the Future Land Use Element of the Comprehensive Plan which will implement recommendations of the recently adopted CRA Community Redevelopment Plan. The amendments will comprise policies regarding the revisions to the Future Land Use Map, stemming both from city -initiated actions and private applications. In its comment, the DEO advises that City set up a mechanism to monitor and revise its flood mitigation policies as necessary to ensure their effectiveness, possibly as part of the future Adaptation Action Area Plan. In addition to DEO's ORC report, the City received several technical assistance comments and suggestions from the Department of Transportation. In response to these comments, staff revised Policy 7.9.2 to expand the language pertaining to partnership/coordination on the future adaptation activities and related technical assistance. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? N/A FISCAL IMPACT: N/A ALTERNATIVES: Staff does not recommend any alternatives. STRATEGIC PLAN: Great Neighborhoods: Safe, Affordable and Livable STRATEGIC PLAN APPLICATION: Implementation of action item 1.11 under "Great Neighborhoods: Safe, Affordable and Livable" (FY 2015/16) CLIMATE ACTION: Yes CLIMATE ACTION DISCUSSION: Incorporation of policies committing the City to the continued implementation of the Climate Action Plan, including the study for establishment of Adaptation Action Areas. Is this a grant? Grant Amount: ATTACHMENTS: Page 275 of 424 Type Description D Staff Report Staff Report D Amendment amendment D Amendment Amendment D Amendment Amendment Page 275 of 424 REVIEWERS: Department Reviewer Planning & Zoning Rumpf, Michael Development Mack, Andrew Assistant City Manager Groff, Colin Legal Swanson, Lynn City Manager LaVerriere, Lori State Planning Agency Letter Action Date Approved 11/18/2016 - 3:24 PPA Approved 11/26/2016 - 2:11 PPA Approved 11/30/2016 - 8:47 ANA Approved 11/30/2016 - 1:47 PPA Approved 12/2/2016 - 8:56 ANA Page 276 of 424 DEVELOPMENT DEPARTMENT PLANNING AND ZONING DIVISION MEMORANDUM NO. PZ 16-031 STAFF REPORT TO: Chairman and Members Planning and Development Board FROM: Hanna Matras Senior Planner THRU: Michael W. Rumpf Director of Planning and Zoning DATE: July 13, 2016 PROJECT NAME/NO: Comprehensive Plan's Coastal Management Element Text Amendments (CPTA 16-001) based on the Evaluation and Appraisal Review (EAR) REQUEST: Approve amendments to the Comprehensive Plan's Coastal Management Element that 1) address new statutory requirements pertaining to prevention/mitigation of flood hazards in the coastal areas (Chapter 163.3178, F.S); and 2) update the remaining objectives and policies to account for completions and changes in the City's programs. PROCEDURE The subject amendments are being processed as part of the Evaluation and Appraisal Review (EAR) of the Comprehensive Plan, pursuant to Section 163.3191(1), Florida Statutes (F.S.), and Rule Chapter 73C-49, Florida Administrative Code. At least every seven years, the city must determine whether the need exists to amend the Comprehensive Plan to reflect changes in state requirements since the last time the Comprehensive Plan was updated, and notify the state land planning agency (Department of Economic Opportunity) by letter of this determination according to the schedule published in Rule 73C-49. The statutory language also encourages local governments to comprehensively evaluate and, as necessary, update comprehensive plans to reflect changes in local conditions. The proposed amendments must be transmitted within one year of the notification date. The EAR -based plan amendments are subject to the State Coordinated Review process Page 277 of 424 Page 2 File Number CPTA 16-001 Coastal Management Element updates per provisions of Section 163.3184 (4), F.S.. At the "proposed" phase, the process involves a public transmittal hearing held by a local planning agency—in Boynton Beach, the City Commission—and a subsequent transmittal of the amendments to the state planning agency (DEO) and other reviewing agencies as required. DEO receives all agency review comments and issues its Objection, Recommendation and Comments Report to the local government. The second (adoption) public hearing must be held within 180 days after receipt of that report, or the amendments are considered withdrawn. BACKGROUND/ INTRODUCTION On August 1, 2015, the City notified DEO that it would amend its Comprehensive Plan to reflect changes in state requirements as well as some changes in local conditions and the city's vision and priorities. (Since the adoption of 2008 EAR -based amendments, the City also adopted extensive amendments to the Future Land Use, Transportation, Housing, and Intergovernmental Coordination elements in 2014.) The proposed amendments based on the current EAR are limited to the Coastal Management (CM) Element, with the main focus placed on the response to the new language required in that element ensuing enanctment of bill CS/CS/CS SB 1094 (2015 Session of the Florida Legislature). On July 1, 2015 section 163.3178(2)(f), F.S. was amended to require that the Coastal Management element includes: (0 A redevelopment component that outlines the principles that must be used to eliminate inappropriate and unsafe development in the coastal areas when opportunities arise. The component must: 1. Include development and redevelopment principles, strategies, and engineering solutions that reduce the flood risk in coastal areas which results from high -tide events, storm surge, flash floods, stormwater runoff, and the related impacts of sea -level rise. 2. Encourage the use of best practices development and redevelopment principles, strategies, and engineering solutions that will result in the removal of coastal real property from flood zone designations established by the Federal Emergency Management Agency. 3. Identify site development techniques and best practices that may reduce losses due to flooding and claims made under flood insurance policies issued in this state. 4. Be consistent with, or more stringent than, the flood -resistant construction requirements in the Florida Building Code and applicable flood plain management regulations set forth in 44 C.F.R. part 60. 5. Require that any construction activities seaward of the coastal construction control lines established pursuant to s. 161.053 be consistent with chapter 161. 6. Encourage local governments to participate in the National Flood Insurance Program Community Rating System administered by the Federal Emergency Management Agency to achieve flood insurance premium discounts for their residents. Additionally, the proposed amendments include changes to the layout of the element and update the existing objectives and policies to account for completions and changes Page 278 of 424 Page 3 File Number CPTA 16-001 Coastal Management Element updates in City's programs. A Flood Hazard Map Series will be added to the CM Element Support Document. The second public hearing and the final adoption of the proposed amendments is tentatively scheduled for December of 2016. PROPOSED TEXT See Exhibit A for the proposed changes, and Exhibit B for the Flood Hazard Map Series. Except for the Coastal High Hazard Area map, which is already included in the existing map series for the Coastal Management Element, all others are new. The maps include: • MAP 1A: Storm Surge Categories for CM Area North • MAP 1 B: Storm Surge Categories for CM Area South • MAP 2 : Coastal High Hazard Area • MAP 3 : FEMA Special Flood Hazard Area (SFHA) • MAP 4 : Historical Flood Insurance Claims • MAP 5A: Sea Level Rise Impact: Projected Inundation, 1 and 2 Feet, CM Area North • MAP 513: Sea Level Rise Impact: Projected Inundation, 1 and 2 Feet, CM Area South • MAP 6 : Top Flood Risk Area ANALYSIS The new policies addressing the requirements listed above draw on several of the City's actions and programs, either recent or not yet incorporated into the CM Element. FLOOD MITIGATION PROGRAMS • Land Development Regulations: City Flood Prevention Code Included the Land Development Regulations is Article X. Flood Prevention Requirements (Chapter 4. Site Development Standards), also referred to as the City Flood Prevention Code. The purpose of this ordinance is to establish minimum requirements to safeguard the public health, safety, and general welfare and to minimize public and private losses due to flooding through regulation of development in flood hazard areas to- o Minimize unnecessary disruption of commerce, access and public service during times of flooding; o Require the use of appropriate construction practices in order to prevent Page 279 of 424 Page 4 File Number CPTA 16-001 Coastal Management Element updates or minimize future flood damage; o Manage filling, grading, dredging, mining, paving, excavation, drilling operations, storage of equipment or materials, and other development which may increase flood damage or erosion potential; o Manage the alteration of flood hazard areas, watercourses, and shorelines to minimize the impact of development on the natural and beneficial functions of the floodplain; o Minimize damage to public and private facilities and utilities; o Help maintain a stable tax base by providing for the sound use and development of flood hazard areas; o Minimize the need for future expenditure of public funds for flood control projects and response to and recovery from flood events; and o Meet the requirements of the National Flood Insurance Program for community participation as set forth in the Title 44 Code of Federal Regulations, Section 59.22. The City is in the process of reviewing and updating Article X. The goal of the update is make the requirements consistent with the 5t" edition of the Florida Building Code, which now contains all the laws and rules that pertain to and govern the design and construction of buildings, including those in flood hazard areas. The update will be completed in 2017. • National Flood Insurance Program's Community Rating System (CRS) The City qualified for the CRS in 1991. CRS is a voluntary program that provides reductions to flood insurance premiums in communities willing to implement policies and programs that go beyond the minimum NFIP requirements. Local governments apply for a CRS classification and are given credit points that reflect the impact of their activities on the three goals of the CRS: (1) Reduce flood losses; (2) Facilitate accurate insurance; and (3) Promote the awareness of flood insurance. To obtain the necessary credit points to achieve lower CRS class ratings, they implement a broad range of programs aimed at addressing the three goals of the CRS program. There are eighteen activities by which communities can accumulate points toward their class ratings. Boynton Beach has achieved a respectable Class 7 rating, resulting in a 15% reduction in flood insurance premiums for residents that purchase flood insurance in Special FEMA -defined Flood Hazard Areas (SFHA), and a 5% premium reduction in non- SFHAs in the City. Boynton has recently gone through a recertification process, hoping to lower the rating (the results have not yet been anounced). The City has set as a goal the achievement of a Class 5, which would increase savings to 25%. • Flood Mitigation Plan In July 2013 the City adopted a Flood Mitigation Plan. It was developed to qualify as a "floodplain management plan" under the CRS and also to meet requirements of the Page 280 of 424 Page 5 File Number CPTA 16-001 Coastal Management Element updates Flood Mitigation Assistance Planning Grant and the Disaster Mitigation Act of 2000. The plan enables the City to quickly respond to state and federal funding opportunities for flood mitigation -related projects. The plan defines, justifies, and prioritizes flood mitigation initiatives that have been formulated through a flood hazard analysis and vulnerability assessment process. It also contains an extensive Program for Public Information (PPI)—an outreach program to educate the community on matters pertaining to floodplain management. The Plan will be updated in 2018, with the progress reports compiled on an annual basis (the last one was completed in October of 2015). • Climate Action Plan In 2010, the City identified climate change and its long-term effects as the defining challenge for the 21st century, projecting the direct impact that sea level rise would have on the City's water supply, the ability of stormwater drainage infrastructure to function properly and the livability of real estate along the ocean and Intracoastal Waterway. Committing to a strategic plan that would actively move the community toward sustainability was the approach that began in 2008 and ultimately became a reality when the City Commission adopted the City Boynton Beach Climate Action Plan (CAP) in October of 2010. Also in 2010, Monroe, Miami -Dade, Broward and Palm Beach counties signed the Southeast Florida Regional Climate Change Compact (Compact) supporting the development of a Regional Collaborative Climate Action Plan. In December 2012, the City Commission endorsed the Mayors' Climate Action Pledge, affirming support for the Compact and agreeing to consider integrating the Regional Climate Action Plan framework in whole or in part, into existing and future municipal sustainability action plans. Specific accomplishments of the Compact included the development of regionally - consistent methodologies for mapping sea -level rise impacts, assessing vulnerability, and understanding the sources of regional greenhouse gas emissions. Collectively, these provided the foundation for the Regional Climate Action Plan (RCAP). The Compact recommendations have been incorporated into the City of Boynton Beach Climate Action Plan (CAP 2.0), with the revisions adopted in December of 2015. With the adoption of the CAP 2.0, the City committed to initiating, by 2018, a study which would evaluate opportunities to establish the Adaptation Action Area(s) and related policies pursuant Chapter 163.3177, F.S. for coastal areas that experience flooding due to extreme high tides and storm surge and are vulnerable to the impacts of rising sea level. Currently, the statutes maintain that the establishment of the Adaptation Action Areas is "the option of the local government." As the analysis of optimal locations for Adaptation Action designation is likely to incur significant costs, the City will rely—at least partly—on grants, potential partnership and regional efforts carried by Compact. Page 281 of 424 Page 6 File Number CPTA 16-001 Coastal Management Element updates • Local Mitigation Strategy Plan (LMS) The purpose of the Palm Beach County LMS is to develop and execute an ongoing unified strategy for reducing the community's vulnerability to identified natural, technological and societal hazards. The strategy provides a rational, managed basis for considering and prioritizing hazard -specific mitigation options and for developing and executing sound, cost effective mitigation projects. The LMS also provides a basis for justifying the solicitation and use of local, state, federal and other monies to support hazard mitigation projects and initiatives. Boynton Beach adopted the revised LMS in November of 2014 by resolution R14-109 (the LMS is updated every five years). SUPPORT DATA Flood Hazard Map Series • The Coastal High Hazard Area (CHHA) Since the definition of the designation has not changed, neither has the boundary of CHHA in the City's coastal area. Please note that, out of about 73 acres of land with the CHHA designation, approximately 32 acres are mangrove areas under the City's conservation overlay, and an additional 21 acres are city parks/private recreation or green areas (some overgrown with mangroves).Therefore, some 73% of the CHHA area can be considered undevelopable land. The remaining 27% is developed; any redevelopment activities will be subject to limitations pursuant to Policies 7.6.5 to 7.6.9. • FEMA Map The FEMA's Special Flood Hazard Area map for the City (see the map series) is based on the 1982 data. New flood insurance maps for Palm Beach County remain on hold, with the Federal officials continuing to review appeals claiming that flood risks for many of properties in the county were overestimated. The appeals, by Palm Beach County, West Palm Beach and other cities, were based largely on revised land and water elevation estimates in a study completed by the South Florida Water Management District (Boynton Beach did not file the appeal). The new map will become effective within the first half of 2017; however, as compared to the 1982 map, no major changes are expected for the City. Within the CM area, FEMA Special Flood Hazard Area covers approximately 320 acres, with about 50 acres of City parks and green spaces. The land area covered by the floodwaters of the base flood is the Special Flood Hazard Area (SFHA) on NFIP maps. The SFHA is the area where the National Flood Insurance Program's (NFIP's) floodplain management regulations must be enforced and the area where the mandatory purchase of flood insurance applies. The SFHA includes Zones A, AO, AH, A1-30, AE, A99, AR, AR/A1-30, AR/AE, AR/AO, AR/AH, AR/A, VO, V1-30, VE, and V. The City's SFHA within the coastal area includes zones A5, A7 and V8. Page 282 of 424 Page 7 File Number CPTA 16-001 Coastal Management Element updates • King Tides During September and October 2015 king tide events (the highest tide events occurring as a factor of the alignment of and distance between the Earth, Sun and Moon), tide predictions along Florida southeast coast were exceeded by 8-12 inches. Several areas in the City were affected with short term water ponding due to drainage system backflow and seawall breaching. The City is addressing the higher -than -normal king tides by extra elevation in all new projects and installation of back flow prevention valves on outlets. Addressing the issues through rebuilding of the existing public roads to raise elevation is very expensive; no current funding source exists. Sea Level Rise The source of the sea level rise maps and the underlying assumptions is the National Oceanic and Atmospheric Administration's (NOAA) Office for Coastal Management and the October 2015 Unified Sea Level Rise Projection report, compiled by the Sea Level Rise Work Group of the Southeast Florida Regional Climate Change Compact (Compact). Compact considered three planning horizons- (1) short, by 2030; (2) medium, by 2060; and (3) long, by 2100. The Figure 1 below illustrates the projections - FIGURE 1 80 .Unified Sea Level Rise Projection... l5outheast Florida Region aIClimate Change Compact, 2015) IPCCAR5 USAGE High N 0r A H i0 I !� Year Vledl an [inches) (inches) [i a e -,O 2030. 6 10 '.. 12 2060 14 26 34 2100 31 61 81 14 a e _._ sr; A:'10 A,.x OL," ;i, 1 "A i0; V6' Figure 1: Unified Sea Level Rise Projection. These projections are referenced to mean sea level at the Key West tide gauge. The projection includes three global curves adapted for regional application: the median of the IPCC AR5 RCP8.5 scenario as the lowest boundary (blue dashed curve), the USACE High curve as the upper boundaryfor the short term for use until 2060 (solid blue line), and the NOAA High curve as the uppermost boundary for medium and long term use (orange solid curve). The incorporated table lists the projection values at years 2030, 2060 and 2100. The USACE Intermediate or NOAA Intermediate Low curve is displayed on the figure for reference (green dashed curve). This scenario would require significant reductions in greenhouse gas emissions in order to be plausible and does not reflect current emissions trends." For the sea level rise maps included in the Flood Hazard Map Series, a medium planning horizon is assumed; the two maps (for the northern and southern Coastal Management Area) show projected inundation at the 1 foot and 2 foot sea level rise. Page 283 of 424 Page 8 File Number CPTA 16-001 Coastal Management Element updates According to the report, medium and long term projections involve a significant range of variations due to uncertainty in future greenhouse gas emissions and their geophysical effects, the incomplete quantitative understanding of all geophysical processes affecting the rate of sea level rise in climate models and current limitations of climate models to predict the future. The NOAA's Office for Coastal Management allows for an online review of sea level through its Sea Level Rise Viewer. The Viewer's map also depicts levels of confidence. In this application, 80% is considered a high degree of confidence: some areas are correctly mapped as 'inundated' more than 8 out of 10 times while areas with a high degree of uncertainty represent locations that may be mapped correctly (either as inundated or dry) less than 8 out of 10 times. The Viewer's confidence map (not included in the attached map series) shows that the projected inundation impact of a 2 - foot sea level rise in the Boynton Beach coastal area is associated with a high degree of uncertainly. Top Flood Risk Area As stated earlier in this report, by 2018 the City shall initiate a study which would evaluate establishment of the Adaptation Action Area(s). Map # 6 included in the Flood Hazard Map Series shows a section of the CMA identified as a top flood risk area, extending south from NE 10th Avenue (Martin Luther King, Jr. Boulevard) to SE 2nd Avenue, with Federal Highway as its approximate western boundary. The subject section of the CMA: • Features as a high risk area in all flood hazard maps • Experienced significant flooding during October 2015 king tide event • Contains the evaluation route from the barrier island • Is targeted for high density redevelopment The area will be considered a priority for inclusion in the incoming Adaptation Action study. RECOMMENDATION The proposed text amendments to the Coastal Management Element and the accompanying map series would be transmitted in continuation of the Evaluation and Appraisal Review process for the City's Comprehensive Plan. Therefore, staff recommends that: 1. The Planning and Development Board recommend approval of the proposed amendments, and Page 284 of 424 Page 9 File Number CPTA 16-001 Coastal Management Element updates 2. The City Commission, acting in its capacity as approve the amendments for transmittal to the (Florida Department of Economic Opportunity) and ATTACHMENTS the Local Planning Agency, State Land Planning Agency reviewing agencies. S:\Planning\SHARED\WP\SPECPROJ\Comp Plan Text Amendments\CPTA 16-001 EAR\Report CPTA 16-001.docx Page 285 of 424 City of Boynton Beach Coastal Management Element Goals, Objectives, and Policies Goal 7 To develop and maintain the Coastal Management area in a manner which protects human life, limits public expenditures in areas subject to destruction by natural disasters while preserving beach, shoreline, marine, wildlife, and recreational resources. Objective 7.1 The City shall continue to enforce all applicable local, state, and federal coastal environmental regulations while providing for the development and redevelopment of g vaEant. waterfront fesidential properties. Measurability: Number of special permits issued for waterfront residential development. Policy 7.1.1 The City shall continue to participate in and, where appropriate, locally enforce all existing coastal regulatory activities of the Environmental Protection Agency, the Florida Department of Transportation, the Department of Environmental Protection, South Florida Water Management District, Palm Beach County Environmental Resource Management, & and Palm Beach County Health Department. Policy 7.1.2 The City shall continue to regularly review and, where necessary, modify local development regulations to ensure that development projects utilize best management construction techniques for natural resource protection. Objective 7.2 The City shall coordinate with the Florida Department of Environmental Protection, the South Florida Water Management District, Palm Beach County Department of Environmental City of Boynton Beach 7-1 Date: August 19, 2008 Comprehensive Plan Coastal Management Element Amendments 08-01 EAR Ordinance: 08-007 Page 286 of 424 Resources Management, and other affected parties in meeting the requirements of the Florida Total maximum Daily Load Program for the Lake Worth Lagoon. Measurability: 14twber of weasures Actions initiated in order to meet the Florida TMDL requirements for the Lake Worth Lagoon. Policy 7.2.1 The City shall continue to implement the local water quality improvement program for the City's portion of the Intracoastal Waterway using current stormwater data. Policy 7.2.3 The City will continue to maintain a program of street sweeping roadways and parking areas that drain into the Intracoastal Waterway. Policy 7.2.4 The City, in cooperation with the South Florida Water Management District will continue to enforce the local building construction threshold criteria such that major modifications to existing uses conform to local and regional stormwater pre-treatment standards. Policy 7.2.5 The City shall continue to enforce the land development regulations to require future marinas to be designed to maximize flushing of the marine basin and to provide for proper sanitary sewer hook-ups. Policy 7.2.6 The City shall continue to support the consolidated efforts of the Lake Worth Lagoon Management Plan and Committee and any efforts of Intergovernmental Plan Amendment Review Committee with regard to this important ecosystem. Policy 7.2.7 The City shall continue to seek support and funding from County, State, and Federal agencies relative to establishing a long-term water quality improvement program for Lake Worth Lagoon and the Intracoastal Waterway. City of Boynton Beach 7-2 Date: August 19, 2008 Comprehensive Plan Coastal Management Element Amendments 08-01 EAR Ordinance: 08-007 Page 287 of 424 Objective 7.43 Subsequent to Plan adoption, or when mandated by state statute, the City, in cooperation with Federal, State, County, and adjacent governments will protect and restore the existing coastal dune system and beaches along the City's beachfront and establish standards to minimize the beach and dune impacts of man-made structures. Measurability: Amount of coastal dune system and beaches restored and protected. Policy 7.43.1 The City shall continue to coordinate with the Coastal Council and other agencies to identify County, State and Federal grants available for establishing a local dune protection program. Policy 7.43.3 The City shall continue to provide resolutions to support and maintain areawide beach renourishment efforts, if determined to have no significant negative impact on reefs and other living marine resources. Policy 7.43.4 The City shall continue to provide resolutions that support and maintain improvements of South Lake Worth Inlet to minimize beach erosion. City of Boynton Beach 7-3 Date: August 19, 2008 Comprehensive Plan Coastal Management Element Amendments 08-01 EAR Ordinance: 08-007 Page 288 of 424 ftitti.Fe—e-apital i .F - --r+s s4all be e-Fiented to polic); 7.8.1 The C" shall adept the definifien of the Coastal 14i a14 - azmd— fie- as established b); a Sea, Lake, and Q eF a,,a Sifges- en+ crrtf±� . r.Ti w City of Boynton Beach 7-4 Date: August 19, 2008 Comprehensive Plan Coastal Management Element Amendments 08-01 EAR Ordinance: 08-007 Page 289 of 424 T --EA --== - ---- -- ih;+1-.;,-. toe 4ti.F--"Fieane E„„ i l ,L,;1;+✓ zen . 1-fl+fi4e e -,,e +� �- t eQ+t`x i& Ylong teFm, Countywide, E wive "ter -„,r.n„�,Y, ,ter.,� r a'„ tem Fe adequate needs of shelteF space is ,-.r.,-. to available ,-,,, „nom,-.;� efi+ e ation feF the g lonteFm a PeiSEeti-Fage 4Ospitals,-EAig.Fegate 4-,A -. a f., edit;., for- e n"--w'r+mti' spe i^1 withinleeating such is+ing facilities needs, nti.Fs �rrrrrrrr� s r a to ,-.elevate to ng1 . s feF eR4e 1. cations s, and+ter elike f+�rrr -a- , ri+l- i the C” polic); 7.9.3 The C" shall confinue to adequatel); fund local maintenance a epeFn+ien needs , ri+1-. respect to steFm rlF i,- ag-e Objective 7.84 The City shall continue to protect, conserve and, where possible, improve local wildlife, coastal wetlands, estuaries, coastal barriers and marine habitats. Measurability: Number of acres of habitat protected. Policy 7.4-94.1 The City shall continue to discourage site clear -cutting and protect, restore and enhance, where possible, existing natural areas and native species, such as beaches and dunes, wetlands, estuaries and drainage systems. City of Boynton Beach 7-5 Date: August 19, 2008 Comprehensive Plan Coastal Management Element Amendments 08-01 EAR Ordinance: 08-007 Page 290 of 424 Policy 7.4-94.2 The City shall continue to encourage responsible agencies to support and enforce the designation of low speed, wake free areas along the Intracoastal Waterway. Policy 7.4-94.3 The City shall continue to assist with the mitigation strategy programs of transplanting seedlings of red mangrove and marsh grass into the intertidal mangrove areas. Policy 7.4-94.4 The City shall continue to cooperate with the appropriate agencies on the installation of channel markers to protect sea grasses from prop dredging. Policy 7.4-94.5 The City shall continue to develop and support educational programs, enhancements, and proper maintenance of the Mangrove Nature Trail and Nature Center in the mangrove hammock adjacent to the eastern terminus of Boynton Beach Boulevard. Policy 7.4-94.6 The City shall continue to enforce the use of native vegetation species in meeting local landscaping requirements. Policy 7.4-94.7 The City shall continue to enforce the establishment of buffer areas adjacent to natural areas and mangrove sites, open space provisions, tree protection, storm drainage, and best management practices, and amend to comply with policies in this Element. Policy 7.4-94.8 The City shall continue to enforce the permitting and mitigation requirements of County, State, and Federal agencies in developing in natural, wetland, and mangrove areas. Policy 7.4-94.9 The City shall continue to support and cooperate in efforts to preserve and encourage turtle nesting along the City's beach area. Policy 7.4-94.10 The City shall continue to consider the specific and cumulative impacts of development or redevelopment on wetlands, estuaries, water quality, water quantity, wildlife habitats, living marine resources and beach and dune systems. Policy 7.4-94.11 The City shall abide by the 2007 Palm Beach County Manatee Protection Plan herein adopted by reference and shall support the County's efforts to protect manatees and their habitats. City of Boynton Beach 7-6 Date: August 19, 2008 Comprehensive Plan Coastal Management Element Amendments 08-01 EAR Ordinance: 08-007 Page 291 of 424 Objective 7.5 The City shall continue to search for seek opportunities to increase the amount number of water -dependent and water - related uses and strive to ensure public access to beach and waterfron areas. shoreline facilities by prioritizing shoreline uses with Priority given to water dependent us Measurability: Increase in the number of water dependent and water related uses during the planning period. Policy 7.5.1 The City shall evaluate Land Development Regulations to ensure accommodation of and expand provisions for water -dependent and water -related uses to enhance its brand of a coastal community and to increase business and recreational opportunities for both residents and visitors. Policy 7.5.2 The City shall ensure that redevelopment projects on waterfront properties provide waterfront access to the general public while encouraging developers to include waterfront uses and amenities fostering pedestrian traffic. Policy 7.45.473 The City shall continue support, through resolutions, area -wide efforts to acquire and develop additional waterfront and beachfront sites on the condition that such increases do not harm natural resources. Agency, -askku++l„ seFvice feF s atFens of bene, fFent pa .-The Ci in partnership with CRA, will seek to identify funding sources to reinstate shuttle service for patrons of the Oceanfront park. Pet to Plan adeption, 1-1--end-tions1-1--endations etAlined in ------------- Po ' alarm ceensideF, „"- Eeg nt of ;-paEts to established uses, a �r - ``�� ``bb to a cT r N --✓ development T�� r - ans whie.b' --- ---- - rF?{,+�-r�rlie iFlte-Fr,etio,-. rit the r, e.Ff-_"rz^_-ri_"-_r�Fiie�_�.1- shall ee ns-ir' e -F de-,,,elr.,-.ing pe-Ffe-FR .,,- ee s+r„-.,ar„-.,a s .f p all in this r eet City of Boynton Beach 7-7 Date: August 19, 2008 Comprehensive Plan Coastal Management Element Amendments 08-01 EAR Ordinance: 08-007 Page 292 of 424 Policy 7.445.04 The City and the Boynton Beach Community Redevelopment Agency shall continue to seekrp ovide funding for, implement. maintenance and improvements, as needed; to pFeseFve for the City's two existing public waterfronts: Boynton Harbor Marina and the Beat club Harvey E. Over Tr. Park. Tie i aFe intended to maximize public access to Policy 7.445.75 The City shall ensure that any new marina or marina expansion minimizes impacts on coastal and marine resources by coordinating review of marina development with input from all appropriate federal, state, regional, and county agencies. The C" shall establish ln,-..a development FeguulationsF aa^n-r-ding Ma-_rri-i"i_r�r siting eensis+ent Nvith the Pal,v, geaeh Cr.,,,-.+�4 M.,,-..,+c"c-e-P.Feteccivrt Policy 7.445.8.6 The City shall only allow for location of marinas, boat ramps and other water -dependent uses in a manner which protects seagrass and manatees. Upon the siting of such water -dependent uses, the City shall continue to implement adequate provisions to protect seagrass and manatees such as, but not limited to, minimizing dredging, marking navigation channels, supporting boat speed restrictions, speed zone enforcement, information and restrictive signage, and construction standards so as to not entrap manatees or damage seagrass. To further this goal, new marinas shall only be permitted within the areas identified as a "Preferred" siting category in accordance with the Palm Beach County Manatee Protection Plan. Obiective 7.6 The Citv shall continue to assess the current and future risks to human life and property from floods and other natural hazards in the coastal areas and implement development and redevelopment strategies that reduce such risks. Measurability: Map updates, vulnerability assessments Policy 7.6.1 The City shall maintain and update as needed all maps-- including FEMA flood zones and repetitive claim maps, storm surge/Coastal High Hazard Area maps and sea level rise impact maps — City of Boynton Beach 7-8 Date: August 19, 2008 Comprehensive Plan Coastal Management Element Amendments 08-01 EAR Ordinance: 08-007 Page 293 of 424 identifying current and potential future areas subject to high flood hazard. Policy 7.6.2 The City shall continue to document and maintain maps of extreme high tides ("king tides'), more frequent severe rainfall events and newly revealed areas at risk of flooding to efficiently target mitigation efforts. Policy 7.6.3 The City shall continue to provide flood relief and cleaning operations to lessen the resident's hardship after a major rainstorm and document the City's after -the -storm efforts to evaluate and recommend implementation of minor improvements and projects to be included in the Capital Improvements Plan. Policy 7.6.4 The City shall continue to utilize the Future Land Use Map and the recommendations of the Community Redevelopment Area Consolidated Plan as the basis for development and redevelopment. The siting, design and construction of structures shall be consistent with regulations contained in the the 5th Edition of the Florida Building Code and the Citv Flood Prevention Code as amended from time to time. Policy 7.6.5 The City shall manage its planning, regulatory ley and utility services to steer future population concentrations away from the Coastal High Hazard Areas (CHHA), which is defined as the area below the elevation of the category 1 storm surge line as established by a Sea, Lake, and Overland Surges from Hurricanes (SLOSH) computerized storm surge model. Policy 7.6.6 The City shall not approve any increases in hotel/motel beds and residential densities in the Coastal High -Hazard Area that would increase evacuation times above the 16 hours level of service for out -of -county hurricane evacuation for a category 5 storm event as measured on the Saffir-Simpson scale as provided in Section 163.3148(9)(a), F. S. Policy 7.6.7 By 2017, the City shall amend Land Development Regulations to prohibit hospitals, congregate living facilities for persons with special needs, nursing homes, and the like from locating within Coastal High -Hazard Area and FEMA -defined Special Flood Hazard Area, and also encourage such existing facilities to relocate to safer locations within the Cit City of Boynton Beach Comprehensive Plan Amendments 08-01 EAR 7-9 Date: August 19, 2008 Coastal Management Element Ordinance: 08-007 Page 294 of 424 Policy 7.6.8 Redevelopment of existing dwelling units located in the Coastal High -Hazard area is prohibited unless an engineering study supports that the redevelopment can occur in a safe manner when considering building construction, design,g and future storm events. Policy 7.6.9 The City shall limit public expenditures in the Coastal High Hazard Area or flood -prone areas by restricting expansion/ improvement of the existing utilities except for improvements necessary to (1) correct current deficiencies; (2) serve planned redevelopment pursuant to the CRA Community Redevelopment Plan; or (3) improve environmental quality. Policy 7.6.10 The City shall require that any construction activites seaward of the coastal construction control lines established pursuant to Chapter 161.058, F.S. be consistent with the statutory provisions. Policv 7.6.11 The citv shall continue to revise building codes and land development regulations to enhance flood mitigation measures in vulnerable areas to reduce future risks associated with high events, storm surge, flash floods, stormwater runoff, and the related impacts of sea level rise. In these areas, the City shall require vulnerability reduction measures for all new construction, redevelopment and infrastructure such as additional hardening higher floor elevations or incorporation of natural infrastructure for increased resilience. Policy 7.6.12 The City shall consider, whenever feasible, purchasing properties in areas most vulnerable to destructive storm surges for recreational uses and open space. Policy 7.6.13 Rise in sea level projected by the federal government (National Oceanic and Atmospheric Administration) shall be taken into consideration in all future decisions regarding the design, location, and development of infrastructure and public facilities in the potentially affected areas. Objective 7.7 The City shall continue to apply the best planning and engineering practices in development to attenuate and mitigate future flood events and modify the Land Development Regulations and other relevant re u latory documents as needed. City of Boynton Beach 7-10 Date: August 19, 2008 Comprehensive Plan Coastal Management Element Amendments 08-01 EAR Ordinance: 08-007 Page 295 of 424 Measurability: Update of the Flood Prevention Code, number of new stormwater projects funded 7.7.1 By the end of 2017, the Citv shall further update its 2010 floodplain ordinance (Flood Prevention Code) for consistency with the 5th edition of the Florida Building Code and also ensure that all future modifications of the flood -resistant construction requirements in the Flood Prevention Code continue to be consistent with, or more stringent than, requirements of the Florida Building Code and applicable flood plain management regulations set forth in 44 C.F.R. part 60. Policy 7.7.2 The City shall continue to upgrade its stormwater infrastructure through drainage improvements, installation of tidal backflow preventers, and seawall repair in addition to sustainable flood management actions such as installation of bioswales, recharge through drainage wells, use of pervious pavement, maintenance of natural preserves areas and protection of tidal beaches that will stand the test of time and be adaptable to future climate changes. Policy 7.7.3 The floodplain administrator /building official shall review all permit applications to determine whether proposed development sites will be reasonably safe from flooding. If a proposed development site is in a flood hazard area, all site development activities, (including _rg ading, filling, utility installation and drainage modification), all new construction and substantial improvements shall be designed and constructed with methods, practices and materials that minimize flood damage and that are in accordance with the city Flood Prevention Code. Policy 7.7.4 The City shall continue to participate in the National Flood Insurance Program's Community Rating System (CRS) administered by the Federal Emergency Management Agency (FEMA) to reduce flood losses and achieve flood insurance premium discounts for their residents. Objective 7.68 The City shall continue to provide for the local implementation of the County Emergency Preparedness Plan with respect to residential notification, evacuation and City management techniques, with particular emphasis towards the City's multi -family and mobile home areas through an interlocal agreement, and to encourage public participation in the planning process. City of Boynton Beach 7-11 Date: August 19, 2008 Comprehensive Plan Coastal Management Element Amendments 08-01 EAR Ordinance: 08-007 Page 296 of 424 Measurability: Ongoing coordination with the Palm Beach County Division of Emergency Management. Policy 7.68.1 The City shall establish and maintain procedures to maintain local emergency services personnel familiarity with Palm Beach County's adopted Emergency Preparedness Plan - database F a"' gFeups, and -'^ire c`a_inaet:ne- algin`rim "r -r a-Fednes 'Tttal g t ,-•a - -s gent to seek i2eepeFafien and assistance in updafing -„ter..,uFes r confina-- ,�r.�i2eas,�.,a - population a - and when possible, Fequest public input in the planning pFeeess. Policy 7.78.2 The City shall continue to participate in all countywide emergency preparedness preparation and practice sessions. Policy 7.78.43 The City shall provide input to the County's informational program which identifies the location and magnitude of the coastal area population requiring assistance in evacuation. Policy 7. 8.4 The City shall continue to participate in the Palm Beach County Hazard Mitigation Working Group (HMWG) and to adopt the HMWG pertinent recommendations on hazard mitigation. City of Boynton Beach 7-12 Date: August 19, 2008 Comprehensive Plan Coastal Management Element Amendments 08-01 EAR Ordinance: 08-007 Page 297 of 424 r. Policy 7.78.43 The City shall provide input to the County's informational program which identifies the location and magnitude of the coastal area population requiring assistance in evacuation. Policy 7. 8.4 The City shall continue to participate in the Palm Beach County Hazard Mitigation Working Group (HMWG) and to adopt the HMWG pertinent recommendations on hazard mitigation. City of Boynton Beach 7-12 Date: August 19, 2008 Comprehensive Plan Coastal Management Element Amendments 08-01 EAR Ordinance: 08-007 Page 297 of 424 Policy 7.8.5 The City shall participate in a long-term, countywide, comprehensive shelter program coordinated with public, private, non-profit organizations to ensure adequate shelter space is available for the long-term needs of the City and the County. Objective 7.9 The City shall continue the implementation of its Climate Action Plan, revised in December 2015, which will include a study aimed at exploring options for establishment of Adaptation Action Area(s). Measurability: Adaptation Action Area Study funded and initiated by end of 2018. AA areas established by 2020. Policy 7.9.1 By the year 2018, the City shall intiate a study to evaluate options to establish Adaptation Action Area(s) pursuant to Chapter 163.3177, F.S. for coastal areas that experience flooding due to extreme high tides and storm surge and that are vulnerable to rising sea level. The study will identify portions of the City where the need to improve resilience is the highest and prioritize those areas for adaptation measures and funding of infrastructure improvements. The study shall consider the areas that: 1. Are below, at, or near the average water level; 2. Have a hvdrological connection to coastal waters 3. Are designated as evacuation zones for storm surge 4. Are otherwise impacted by climate -related drainage/flood control. Policy 7.9.2 The City shall collaborate/ coordinate with its partners from the Southeast Florida Regional Climate Change Compact on adaptation activities and access to technical assistance and support. Policy 7.9.3 By the end of 2017, the City shall integrate its Climate Action Plan into elements of the Comprehensive Plan as appropriate. City of Boynton Beach 7-13 Date: August 19, 2008 Comprehensive Plan Coastal Management Element Amendments 08-01 EAR Ordinance: 08-007 Page 298 of 424 Area Plans, t4e Foto.Fe Land Use Map, and Feeefnfnendatiens f+ea+ -rl;„n„c., the Futwe Land Use Map Comm,,, -.i+); T?ecleyelopmeat rr t ed ell nt rr of public „ ;„frns+r„etwe pr-econs„ ,-. ,ter.nom ; coastal high1-�nr.n,-..1 meas , r. ,-. fl.�e nstallatioa p „r.,-.., irrc tcz r scat ma}e constFuefien F steFm - - - - pFaefiees - -- - - consistent as outlinedthe with the Coastal es, psi >\an, ageme+A Element ;f;e Post t eos+�srteF P;,,.,ste., Redevelopment Rede -r„ lepR ent rel.,,-, ; Plan, when not e-Feate available, __ Peke x 7.12.4 The F=xshall R4d� the Lamed Pe -,,„lean,,,-,+ Regolations to the Pam Beach l'.,,,nty Hazmd Mitigation Annex, as applieabk-, Fegulate beacl-. and .a,,ne nl+.»..n , stei-rr_wa r sanitmy seweF and septic tames, and land use teFecluee the pelie�x 7.12.5 The Arai•.^,-.+;f;,..,+;r.,-. unsafe r,;+„ conclifiens shall ; „1„a„ of i the and inappFepFiate Post P;,,.,ste., . de-,,e!ef)R4e uses. Rede -r„ -.+ the Refer-ence lepR at el;m;,-.atien rel.,,-, +1 of should made te the —Fttwe— Land �- Use Map, Community Re l ey lepme+A Age --y plans, -, r "Fe planning !»�--r- ll Highway StU4)A-. n=v"v=ay e ,"'Tic r+ e F C Redevelopment P n r, rr ObjeEtive 7.43 By 2043, the City shall at risk Population. Eowentrations in the Eoastal high hazard area. City of Boynton Beach 7-14 Date: August 19, 2008 Comprehensive Plan Coastal Management Element Amendments 08-01 EAR Ordinance: 08-007 Page 299 of 424 tin its 1,,,..,te i toe sta high hai, ,f afea „less an a a--- a t4e C;4 in a joint i i i I� i • � •_T.��*l��ilT�Sf�ETs�llf�El�lR�i!'L[�:l�f that obtai assistance with possibl); eveFwhelming demands en public s „ a,,, ing the post disaste ,,,,a„v lopment activities. City of Boynton Beach Comprehensive Plan Amendments 08-01 EAR 7-15 Date: August 19, 2008 Coastal Management Element Ordinance: 08-007 Page 300 of 424 FLOOD HAZARD MAP SERIES Page 301 of 424 MAP SERIES: FLOOD HAZARD Coastal Management Area North MAP 1A: Storm Surge Categories Legend aim City Boundary 0 500 1,000 1,500 2,000 mEmmmmmmzzzzeet Page 302 of 424 MAP SERIES: FLOOD HAZARD Coastal Management Area South MAP 113: Storm Surge Categories Legend Storm Surge Zones aim City Boundary 0 620 1,240 1,860 2,480 Feet r N r a Page 303 of 424 MAP SERIES: FLOOD HAZARD Coastal Management Area MAP 2: Coastal Flood Hazard Areas Legend Coastal High Hazard Area (CHHA) -no-aim City Boundary 0 875 1,750 2,625 3,500 Feet Page 304 of 424 MAP SERIES: FLOOD HAZARD Coastal Management Area MAP 3: FEMA Special Flood Hazard Areas (SFHA) Legend SFHA FLOOD ZONES A5 A7 V8 --sul City Boundary Source: FEMA 1982 Note: New FEMA maps awaiting approval 0 875 1,750 2,625 3,500 Feet Page 305 of 424 MAP SERIES: FLOOD HAZARD Coastal Management Area MAP 4: Historical Flood Insurance Claims Legend Claims by Decade 1970's (10) 1980's (9) 1990's (27) ❑ 2000's (25) 2010-2015 (14) El Special Flood Hazard Areas (SFHA) 1,000 2,000 3,000 4,000 Feet Page 306 of 424 MAP SERIES: FLOOD HAZARD Coastal Management Area North MAP 5A: Sea Level Rise Impact Projected Inundation at 1 and 2 feet Legend SLR at 1 foot EM SLR at 2 feet ....... City Boundary Source: NOAA Office for Coastal Management 0 500 1,000 1,500 2,000 Feet E 26h Im Page 307 of 424 MAP SERIES: FLOOD HAZARD Coastal Management Area North MAP 513: Sea Level Rise Impact Projected Inundation at 1 and 2 feet Legend SLR at 1 foot EM SLR at 2 feet ....... City Boundary Source: NOAA Office for Coastal Management 0 625 1,250 1,875 2,500 Feet I No SE is to In Page 308 of 424 MAP SERIES: FLOOD HAZARD Coastal Management Area MAP 6: Top Flood Risk Area Legend = SFHA (A5) FEMA Flood Zone SFHA (A7) FEMA Flood Zone Coastal High Hazard Area Projected Inundation Sea Level Rise at 1 foot mil City Boundary 0 400 800 1,200:00 wwmmmmrzzzeet Page 309 of 424 CITY OF BOYNTON BEACH 2026 FUTURE LAND USE MAP t� � �2 , ter Legend Land Use Categories LOW DENSITY RESIDENTIAL (LDR) Max. 5 D.U./Acre '. MODERATE DENSITY RESIDENTIAL (MODR) Max. 7.5 D.U./Acre F— MEDIUM DENSITY RESIDENTIAL (MEDR) Max. 10 D.U./Acre'.� d HIGH DENSITY RESIDENTIAL (HDR) Max. 11 D.U./Acre f � SPECIAL HIGH DENSITY RESIDENTIAL (SH DR) Max. 20 D.0/Acre / t i s1 L.Jtt.� a ',�muLLu it INDUSTRIAL (1) RECREATIONAL (R) � �I 1 I Legend Land Use Categories LOW DENSITY RESIDENTIAL (LDR) Max. 5 D.U./Acre '. MODERATE DENSITY RESIDENTIAL (MODR) Max. 7.5 D.U./Acre F— MEDIUM DENSITY RESIDENTIAL (MEDR) Max. 10 D.U./Acre'.� d HIGH DENSITY RESIDENTIAL (HDR) Max. 11 D.U./Acre SPECIAL HIGH DENSITY RESIDENTIAL (SH DR) Max. 20 D.0/Acre / OFFICE COMMERCIAL (OC) LOCAL RETAIL COMMERCIAL( LRC) GENERAL COMMERCIAL( GC)��, ',�muLLu it INDUSTRIAL (1) RECREATIONAL (R) � �I PUBLIC & PRIVATE GOVERNMENTAL/IN STITUTIONA L(PPGI) MIXED USE (MX) Max. Density 40 D.0/Acre i= MIXED USE CORE (MXC) Max. Density 80 D.0/Acre MIXED USE SUBURBAN (MXS) Max. Density 20 D.0/Acre- DEVELOPMENT OF REGIONAL IMPACT (DRI) tis 4 CONSERVATION (CON) d 's CONSERVATION OVERLAY (C/O) Boundaries CRA Boundary Hv proporry is res6lCUYN ohlgh tlsnstfy u - I styl ryas nat �n r mnrba:raanm I>,nwmnh�n ow ro q Sou PW. 2—h Ctq 119Ugt 1D t 106,1.2014 C " P 1 6 d C .- Fl -d 006 9014 Rig—Rise d I c.o moi. Rick Scott Cissy Proctor GOVERNOR EXECUTIVE DIRECTOR FLORIDA DEPARTMENTe ECONOMIC OPPORTUNITY October 21, 2016 The Honorable Steven B. Grant Mayor, City of Boynton Beach 100 E Boynton Beach Boulevard Boynton Beach, Florida 33425-0310 Dear Mayor Grant: The Department of Economic Opportunity has completed its review of the proposed comprehensive plan amendment for the City of Boynton Beach (Amendment No. 16-1ER), which was received on August 24, 2016 and determined complete on August 24, 2016. We have reviewed the proposed amendment in accordance with the state coordinated review process set forth in Sections 163.3184(2) and (4), Florida Statutes (F.S.), for compliance with Chapter 163, Part II, F.S. Review comments received by the Department from the appropriate reviewing agencies are also enclosed. The attached Objections, Recommendations, and Comments Report outlines our findings concerning the amendment. We have identified one objection and have included recommendations regarding measures that can be taken to address the objection. We have also provided one comment for the city's consideration. The comment is offered as a suggestion that can strengthen the City's Comprehensive Plan and is technical in nature and designed to ensure compliance with the provisions of Chapter 163, F.S. The Department is prepared to work with the City to resolve the objection and to assist with the comment in the enclosed report. The City should act by choosing to adopt, adopt with changes, or not adopt the proposed amendment. Also, please note that Section 163.3184(4)(e)1., F.S., provides that if the second public hearing is not held within 180 days of your receipt of the Department of Economic Opportunity report, the amendment shall be deemed withdrawn unless extended by agreement with notice to the Department of Economic Opportunity and any affected party that provided comment on the amendment. For your assistance, we have enclosed the procedures for final adoption and transmittal of the comprehensive plan amendment. Florida Department of Economic Opportunity I Caldwell Building 1 107 E. Madison Street I Tallahassee, FL 32399 866.FLA.2345 1 850.245.7105 1 850.92.1.3223 Fax Wwwfiorida€obs.ore 1 v,�r uJ.tv�ittcr.c rn --t EQ 1 www.face boo k.comlFLDEO An equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. All voice telephone numbers on this document may be reached by persons using TTYf TDD equipment via the Florida Relay Service at 711. Page 311 of 424 The Honorable Steven B. Grant October 21, 2015 Page 2 of 2 If you have any questions related to this review, please contact Erin Schaefer, at (850) 717-8498, or by email at Erin.Schaefer@deo.myflorida.com. Sincerely, I es D. Stansbury, Chief ureau of Community Planning JDS/es Enclosures. Objections, Recommendations, and Comments Report Procedures for Adoption Agency Comments cc: Michael W. Rumpf, Director of Planning and Zoning, City of Boynton Beach Michael J. Busha, AICP, Executive Director, Treasure Coast Regional Planning Council Page 312 of 424 OBJECTIONS, RECOMMENDATIONS AND COMMENTS REPORT PROPOSED COMPREHENSIVE PLAN AMENDMENT CITY OF BOYNTON BEACH (DEO No. 16-1ER) Department staff identified the following objection and comment. If the City adopts the amendment without addressing the objection, the Department may find the amendment not in compliance pursuant to section 163.3184(4)(e)4., Florida Statutes (F.S.). Oblection: Objection 1. Future Land Use Map — Planning Horizon The Future Land Use Map currently adopted by the City does not have any associated timeframe and thus does not satisfy the requirement to cover an associated period covering at least one five-year and ten-year period. Authority: Section 163.3177(5)(a), F.S. Recommendation: The City should revise the Future Land Use Map to reflect at least a 10 -year planning horizon. The specific planning horizon should be included in the title of the map. Comment: Comment 1: Peril of Flood Policies The proposed policies appear to meet the minimum requirements of Chapter 163.3178(2)(f), F.S. As the City implements these policies over time, it should continue to monitor and revise them to ensure their effectiveness. The City has stated its intention to initiate the establishment of an Adaptation Action Area and related comprehensive plan policies pursuant to Chapter 163.3177(6)(8)10., F.S. by 2018. When drafting its Adaptation Action Area Plan, the City might consider including a mechanism to monitor and revise policies related to mitigating flood risk as needed. Page 313 of 424 To: Ray Eubanks, DEO Plan Review Administrator Re: Boynton Beach 16-1 ER — State Coordinated RelJew of Proposed Comprehensive Plan Amendment 'Please note the new contact information below. The Office of Intergovernmental Programs of the Florida Department of Environmental Protection (Department) has reviewed the above -referenced amendment package under the provisions of Chapter 163, Florida Statutes. The Department conducted a detailed review that focused on potential adverse impacts to important state resources and facilities, specifically: air and water pollution; wetlands and other surface waters of the state; federal and state-owned lands and interest in lands, including state parks, greenways and trails, conservation easements; solid waste; and water and wastewater treatment. Based on our review of the submitted amendment package, the Department has found no provision that, if adopted, would result in adverse impacts to important state resources subject to the Department's jurisdiction. Feel free to contact me at SLiza nne.e.raw-aMe p.state,fl-us or (850) 717-9037 for assistance or additional information. Please send all amendments, both proposed and adopted, to Oan.rciew rf'de-state.fl. us or Florida Department of Environmental Protection Office of Intergovernmental Programs, Plan Review 2600 Blair Stone Rd. MS 47 Tallahassee, Florida 32399-2400 `ra 9 Page 314 of 424 From: Hymowltz, Larry <Larry.Hymowitz@dot.state.fl.us> Sent: Wednesday, September 21, 2016 4:27 PM To: DCPexternalag encycomments; RumpfM@BBFL.US Cc: Bush, Lois; Smith, Dennis; Schaefer, Erin; matrash@bbfl.us; pmerritt@tcrpc.org Subject: City of Boynton Beach 16-1ER - FDOT District Four Review Attachments: GIS Tool for Preliminary Assessment of Effects of Predicted Sea Level and Tidal Change on Transportation Infrastructure.pdf I am writing to advise you that the Department will not be issuing formal comments for the proposed City of Boynton Beach EAR based comprehensive pian amendment with DEO reference number 16-1ER. The Department would like to offer technical assistance comments regarding the proposed Coastal management Element text amendments. Objective 7.6. Given the emphasis on assessment in this objective, here is information of potential interest/use to the City: Projects The Federal Highway Administration (FHWA)-funded South Florida Climate Change Vulnerability Assessment and Adaptation Pilot Project, led by the Broward MPO and covering the four counties in the Southeast Florida Regional Compact, was completed in April 2015. A brief description follows: An approach for analyzing climate change -related risks to the regional transportation network that can be replicated and updated over time was developed, and vulnerability rating and other maps were produced. Adaptation -oriented actions that can provide a stronger linkage between climate -related concerns/risks and transportation decision-making were identified. They relate to five areas: transportation policy, planning and project prioritization; rehabilitation or reconstruction of existing facilities in high risk areas; new facilities on new right of way in high risk areas; system operations; and system maintenance. The final report includes future flooding hotspot, adaptive capacity rating, vulnerability rating (road and rail track), current FEMA 100 -year flood road segment inundation, and sea level rise (SLR) road segment inundation maps for Palm Beach and the other counties in the Compact. It can be found at htte://www.browardmpo.org/images/WhatWeDo SouthFioridaClimatePilotFinaIRpt.pdf. Contacts for more information are Buffy Sanders with the Broward MPO (954-876-0046, sandersb(@browardm o.or ) and Mike Flood with the consultant firm for the pilot project (202-748-6131, flood bworld.com). The Broward MPO requested that FDOT sponsor work on storm surge, SLR, and transportation network disruption (using the region's regional travel demand model) to supplement the pilot project. This work involved running six scenarios, surge and surge + SLR for three storms including one that made landfall in Delray Beach. The inches of SLR used for the 2040 modeling horizon are from the Compact's 2015 Unified Sea Level Rise Projection. Among the maps in the draft final report are Inundated Area — Delray Beach Hurricane Scenarios, Disrupted Links -- Delray Beach Hurricane Scenarios, Inundated Traffic Analysis Zones (TAZs) — Storm Surge Only, and Inundated TAZs - Storm Surge and SLR. A contact for more information is Lois Bush at 954-777-4654, lois.bush@dot.state.fl.us. Tool Page 315 of 424 FDOT initiated research studies on SLR which resulted in data and a decision support tool that allow users to better understand the vulnerability of transportation infrastructure to sea level trends. FAU conducted a research study that recommended an approach to assessing the vulnerability of transportation infrastructure to the effects of SLR. The OF GeoPlan Center conducted a follow up research study that resulted in development of a sketch planning tool which aids users in assessing the effects of SLR on transportation infrastructure using U.S. Army Corps of Engineers low, intermediate, and high scenarios. The tool is summarized in the attached fact sheet and can be accessed at httP://sis.geoi)lan.ufl.edu. The website includes user guides and tutorials. The tool was further tested and refined in pilot areas, including the areas covered by two FHWA-funded climate pilot projects in Florida (South Florida and Hillsborough County). Additional work on the tool is under way. It involves re- running the modeled results of inundation and affected infrastructure using updated data and methods, correcting bridge elevation data, updating and modernizing the web viewer and calculator tool, and adding flood risk and storm surge layers. A contact for more information is Dennis Smith at 850-414-4820, dennis.smith(@dot.state.fI.us. Policy 7.6.2. Would clarify whether this policy is intended to capture adaptation as well as (flood or hazard) mitigation efforts. Policy 7.9.1. If not covered by Policy 7.9.2, suggest supplementing this policy to indicate the study will provide for engagement of (1) FDOT and other agencies that plan for or own, operate, and maintain public facilities/infrastructure within or crossing areas that may be identified as having the highest need to improve resilience, and (2) adjacent local governments if the flooding experienced in such areas extends beyond the City limits. Policy 7.9.2. Suggest this addition to broaden the partners covered by this policy: "The City shall collaborate/coordinate with its partners, including from the Southeast Florida Regional Climate Change Compact, on adaptation activities and access to technical assistance and support." * Please contact Lois Bush at 954-777-4654 if you have any questions related to these comments. The Department requests one copy, which may be on CD ROM in Portable Document Format (PDF), of all adopted comprehensive plan amendment materials, including graphic and textual materials and support documents. Please ensure that Department comments are made part of the public record and available to City officials. Thank you. Larry Hymowitz Planning Specialist — Policy Planning & Growth Management Planning & Environmental Management - FDOT District Four 3400 West Commercial Boulevard Fort Lauderdale, Florida 33309-3421 Phone: (954) 777-4663; Fax: (954) 677-7892 la rry. hymowitz@dot.state. fl. us Page 316 of 424 Florida Department of Transportation Research Development of a Geographic Information System (GIS) Tool for the Preliminary Assessment of the Effects of Predicted Sea revel and Tidal Change on Transportation Infrastructure, BDK75 977-63 The longest record of sea levels in the Western Hemisphere began in 1846 in Key West, Florida. It shows a steady and gradually accelerating sea level rise (SLR) — nine inches since 1900. The increasing rate of recent years has implications for Florida, with its long coastline, hurricane history, and low-lying coastal zones, and as a major infrastructure builder and manager, the Florida Department of Transportation (FDOT) must understand possible impacts of SLR on the state's transportation system. In this project, University of Florida researchers developed a sketch planning too[ to assess the vulnerability of transportation facilities to SLR, building on previous FDOT-sponsored research (BDK79 977-01; 2012). That project recommend- ed two short-term actions: (1) Apply the U.S. Army Corps of Engineers (USAGE) methodology to develop statewide and regional projections of SLR; and (2) Develop a sketch planning tool to identify potentially vulnerable infrastructure. These actions are addressed in this project. The researchers' objective was to construct an interactive framework incorporating various GIS data, such as elevation data, tide gauge data, and some FDOT repositories: Roadway Characteristics Inventory (RCI), Strategic Intermodal System (SIS), and Unified Basemap Repository (UBR). Together, this information could produce inundation maps. The sketch planning tool, which provides a preliminary identification of at -risk facilities, was created using ESRI ArcGIS. The tool comprises three tools which accommodate varying expertise: a Map Viewer, GIS data layers, and a Sea Level Change Inundation Surface Calculator. Based on parameters such as SLR projection scenarios (low, intermediate, and high), time period (decadal from 2040 to 2100), and two tidal datums (Mean Sea Level (MSL) and Mean Higher High Water (MHHW)), the Map Viewer displays SLR inundation maps and affected transportation infrastructure. The Map Viewer can export tabular data for affected infrastructure to Excel or similar programs. The Map Viewer needs no special software, only an Internet connection and Web browser. Experienced GIS users can download inundation and affected infrastructure data layers from the project website (sls.geoplan.uf(.edu). These can be overlaid with others, such as local infrastructure, transit, and floodplains. Advanced GIS users can use the Sea Level Change Inundation Surface Calculator to create custom inundation surfaces, choosing a Florida tide station, a USACE projection scenario, decade, tidal datum, and digital elevation map (DEM). The Florida Sea Level Scenario Sketch Planning Too[ includes statewide and regional data: SLR projections, a 5 -meter horizontal resolution DEM, inundation surfaces, and various transportation Layers from the FDOT repositories. The 5 -meter resolution does not provide local and site-specific features such as roadway and bridge elevations, gullies, ditches, dikes, levees, and culverts. Though the selection procedure and small scale of analysis may overestimate affected infrastructure, the sketch planning tool is valuable for planners and engineers who need preliminary assessments of the SLR impacts under various scenarios. Project Manager: Maria Cahill, AICD, FDOT Planning Office Principal Investigator: Alexis Thomas, University of Florida For more information, visit http://www.dot.state.ft.us/research-center Page 317 of 424 Dear Ms. Matrass The South Florida Water Management District (District) has completed its review of the proposed amendment package from the City of Boynton Breach (City). The amendment includes updates to the Coastal Management Element based on the Evaluation and Appraisal Review. The proposed changes do not appear to adversely impact the water resources in this area; therefore, the District has no comments on the proposed amendment package. The District offers technical assistance to the City in developing sound, sustainable solutions to meet the City's future water supply needs and to protect the region's water resources. Please forward a copy of the adopted amendments to the District. Please contact me if you need assistance or additional information. Sincerely, Deb Oblaczynski Policy & Planning Analyst Water Supply Implementation Unit South Florida Water Management District 3301 Gun Club Road West Palm Beach, FL 33406 (561) 682-2544 or doblacz sfwmd. ov Page 318 of 424 TREASURE COAST REGIONAL PLANNING COUNCIL MEMORANDUM To: Council Members AGENDA ITEM 7C4 From: Staff Date: September 16, 2016 Council Meeting Subject: Local Government Comprehensive Plan Review Draft Amendment to the City of Boynton Beach Comprehensive Plan Amendment No. 16-1 ER Introduction The Community Planning Act, Chapter 163, .Florida Statutes, requires that the regional planning council review local government comprehensive plan amendments prior to their adoption. The regional planning council review and comments are Iimited to adverse effects on regional resources or facilities identified in the strategic regional policy plan (SRPP) and extrajurisdictional impacts that would be inconsistent with the comprehensive plan of any affected local government within the region. Council must provide any comments to the local government within 30 days of the receipt of the proposed amendments and must also send a copy of any comments to the state Iand planning agency. The amendment package from the City of Boynton Beach contains text changes to the Coastal Management Element of the comprehensive plan. The proposed changes are based on the city's Evaluation and Appraisal Review (EAR). 1"his report includes a summary of the proposed amendment and Council comments. Summary of Proposed Amendment The amendment package includes: 1) proposed revisions to the objectives and policies in the Coastal Management Element of the comprehensive plan (Exhibit 2); and 2) Flood Hazard Map Series (Exhibit 3). The proposed amendment is being processed as part of the EAR of the comprehensive plan, pursuant to Section 163.3191(1), Florida Statutes. The changes address requirements in section 163.3178(2)(#), Florida Statutes, which was amended in 2015 to require the Coastal Management Element include development and redevelopment principles, strategies, and engineering solutions that reduce the flood risk in coastal areas which results from high -tide events, storm surge, flash floods, stormwater runoff, and the related impacts of sea -level rise; and other related requirements. Page 319 of 424 i.. The new and revised objectives and policies recognize and refer to several of the city's actions and programs that had not previously been incorporated into the Coastal Management Element. These include: 1) City Flood Prevention Code in the Land Development .Regulations; 2) National Flood Insurance Program's Community Rating System; 3) FIood Mitigation Plan; 4) CIimate Action Plan; and 5) Local Mitigation Strategy PIan. The Flood Hazard Map Series includes the following maps: Map 1A — Storm Surge Categories (North); Map 1B — Storm Surge Categories (South); Map 2 — Coastal Flood Hazard Area; Map 3 — FEMA Special Flood Hazard Areas; Map '4 — Historical Flood Insurance Claims; Map 5A — Sea Level Rise Impact Projected Inundation at I and 2 feet (North); Map 5B — Sea Level Rise Impact Projected Inundation at 1 and 2 feet (South); and Map 6 — Top Flood Risk Area. The Coastal High Hazard Area is shown on maps, I A, I B, 2, and 6. All of these maps are new, except the Coastal High Hazard Map, which is already included in the existing map series for the Coastal Management Element. Approximately 73 acres of land are located within the Coastal High Hazard Area in the city's coastal area. The 73 acres include about 32 acres of mangroves; 21 acres of parks, recreation and open space; and about 20 acres of developed land. Any redevelopment activities on this property will be the subject of new Policies 7.6.5 to 7.6.4. Regional Impacts No adverse effects on regional resources or facilities have been identified. Extrai urisdi ctional Impacts City staff indicated the proposed amendment was provided to the Palm Beach County Intergovernmental Plan Amendment Review Committee Clearinghouse Coordinator on August 25, 2016. No extrajurisdictional impacts have been identified. Conclusion No adverse effects on regional resources or facilities and no extrajurisdictional impacts have been identified. Recommendation Council should approve this report and authorize its transmittal to the City of Boynton Beach and the Florida Department of Economic Opportunity. Attachments 0) Page 320 of 424 M PUBLIC HEARING 12/6/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/6/2016 REQUESTED ACTION BY COMMISSION: PROPOSED ORDINANCE NO. 16-021 - SECOND READING - PUBLIC HEARING - Approve the fifth extension of the suspension of the application and enforcement of the Workforce Housing Program for a period of one year. EXPLANATION OF REQUEST: The Workforce Housing Program (WHP) was approved in April of 2007 (Ord. 07-007) after the Boynton Beach Housing Needs Assessment Study by the Metropolitan Center of the Florida International University showed the need to address the workforce housing shortage had become urgent. The requirements of the Program targeted projects with densities exceeding ten dwelling units per acre, which meant that the majority of such projects would, in all likelihood, be located within the Community Redevelopment Area (CRA), but the Program would also cover any project citywide with a density of eleven du/acre and above. By the fourth quarter of 2007 the residential real estate market in Palm Beach County had already been in a downturn for nearly two years, and prices continued to fall. Consequently, the WHP ordinance (amended once in 2008) was never applied to any projects, as none were being built. Not until December 2011, when the weak signs of recovery appeared with renewed interest of developers in several City's sites the City Commission approved a two-year suspension, with the rationale based on a fear that the WHP's requirements may inhibit development and redevelopment activities, a particular concern in the downtown and surrounding areas. The goal then was to offer interim relief to stimulate development. Since December 15th, 2011 the City Commission has extended the workforce housing program suspension two (2) additional periods which currently ends on December 14th, 2016. Staff is recommending a further one (1) year suspension so that an updated housing need assessment can be completed, evaluated, and findings presented to the public and City Commission for potential changes to the Workforce Housing Program. See attached Development Department memo #16-005 outlining the proposed work plan and timeline. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? No impact on City programs and services. FISCAL IMPACT. Budgeted As part of the workforce housing program review the City has engage MetroStudy, Inc. to update the 2006 Housing Needs Assessment at a cost of $20,250 dollars. ALTERNATIVES: Do nothing and let the workforce housing program automatically renew on December 15th, 2016. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: Page 321 of 424 CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type REVIEWERS: Department Development Finance Legal City Manager Description Ordinance extending the suspension of the application and enforcement of the Workforce Housing Program for one year Development Dept Memo 16-005 (Workforce Housing) LDR.Chapter 1,Article .Section 2,Workforce Housing Program Reviewer Action Date Mack, Andrew Approved 11/4/2016 - 2:37 PPA Howard, Tim Approved 11/7/2016 - 8:06 AM Swanson, Lynn Approved 11/8/2016 - 12:00 PPA LaVerriere, Lori Approved 11/9/2016 - 4:17 PPA Page 322 of 424 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 ORDINANCE NO. 16 - AN ORDINANCE OF THE CITY OF BOYNTON BEACH, FLORIDA AMENDING LAND DEVELOPMENT REGULATIONS, CHAPTER 1, ARTICLE V, SECTION 2, "WORKFORCE HOUSING PROGRAM", AMENDING SUB -SECTION I, "SUSPENSION OF PROGRAM" CONTINUING SUSPENSION OF APPLICATION OR ENFORCEMENT OF THE WORKFORCE HOUSING PROGRAM FOR A PERIOD OF ONE YEAR; PROVIDING FOR AUTOMATIC REIMPLEMENTATION OF APPLICATION AND ENFORCEMENT UPON THE EXPIRATION OF THE STATED TIME PERIOD; PROVIDING FOR CONFLICTS, SEVERABILITY, CODIFICATION AND AN EFFECTIVE DATE. WHEREAS, the Workforce Housing Program was adopted by the City Commission on April 3, 2007; and WHEREAS, on December 6, 2011, the City Commission approved the suspension of the Workforce Housing Program for a period of two (2) years in order to offer interim relief to stimulate development; and WHEREAS, in December, 2013, 2014 and 2015, the City Commission extended the suspension, one more year based on a concern that the Workforce Housing Program's requirements may inhibit re-emerging but still weak development and redevelopment activities; and WHEREAS, staff believes that ending the suspension of the application and enforcement of the Workforce Housing Program and reinstating it with its current requirements can jeopardize the "as yet" fragile recovery therefore staff has been working on revisions to the program and plans to review the proposed changes with members of the development community; and WHEREAS, the City Commission has considered the recommendations and has determined and finds that it is in the best interest of the citizens and residents of the City of -1- C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\D2BF2460-3FD4-498F-B92C-8386DD1C7A4E\Boynton Beach. 44221. Workforce Housing Program continue suspension (2016) - Ordinance.doc=��c Page 323 of 424 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Boynton Beach, Florida to continue suspension of the application and enforcement of the Workforce Housing Program for a period of one (1) year. NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing whereas clauses are true and correct and are now ratified and confirmed by the City Commission. Section 2. The Land Development Regulations of the City of Boynton Beach Code of Ordinances, Chapter 1, Article V, Section 2, "Workforce Housing Program" is hereby amended as follows: I. Suspension of Program. Commencing December 15, 2011 and ending December 14, -2 44 2017 application of the Workforce Housing Program is suspended and parties to whom it may apply are relieved of any compliance requirements. The Workforce Housing Program will automatically be re - implemented upon expiration of the suspension of the application and enforcement of the Program. Section 3. Each and every other provision of the Land Development Regulations not herein specifically amended, shall remain in full force and effect as originally adopted. Section 4. All laws and ordinances applying to the City of Boynton Beach in conflict with any provisions of this ordinance are hereby repealed. Section 5. Should any section or provision of this Ordinance or any portion thereof be declared by a court of competent jurisdiction to be invalid, such decision shall not affect the remainder of this Ordinance. Section 6. Authority is hereby given to codify this Ordinance. Section 7. This Ordinance shall become effective immediately. -2- C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\D2BF2460-3FD4-498F-B92C-8386DD1C7A4E\Boynton Beach. 44221. Workforce Housing Program continue suspension (2016) - Ordinance.doc=��c Page 324 of 424 FIRST READING this day of , 2016. -3- C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\D2BF2460-3FD4-498F-B92C-8386DD1C7A4E\Boynton Beach. 44221. Workforce Housing Program continue suspension (2016) - Ordinance.doc=��c Page 325 of 424 I SECOND, FINAL READING AND PASSAGE this day of , 2016. 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 ATTEST: Judith A. Pyle, CMC City Clerk (Corporate Seal) CITY OF BOYNTON BEACH, FLORIDA Mayor — Steven B. Grant Vice Mayor — Mack McCray Commissioner — Justin Katz Commissioner — Christina L. Romelus Commissioner — Joe Casello -4- VOTE YES NO C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\D2BF2460-3FD4-498F-B92C-8386DD1C7A4E\Boynton Beach. 44221. Workforce Housing Program continue suspension (2016) - Ordinance.doc=��c Page 326 of 424 DEPARTMENT OF DEVELOPMENT Memorandum No. 16-005 TO: Lori LaVerriere, City Manager VIA: Colin Groff, Assistant City Manager FROM: Andrew P. Mack, Director of Development / City Engineer DATE: October 5, 2016 SUBJECT: Workforce Housing Program BACKGROUND The Workforce Housing Program (WHP) was approved in April of 2007 (Ord. 07-007) after the Boynton Beach Housing Needs Assessment Study by the Metropolitan Center of the Florida International University showed the need to address the workforce housing shortage had become urgent. The requirements of the Program targeted projects with densities exceeding ten dwelling units per acre, which meant that the majority of such projects would, in all likelihood, be located within the Community Redevelopment Area (CRA), but the Program would also cover any project citywide with a density of eleven du/acre and above. By the fourth quarter of 2007 the residential real estate market in Palm Beach County had already been in a downturn for nearly two years, and prices continued to fall. Consequently, the WHP ordinance (amended once in 2008) was never applied to any projects, as none were being built. Not until December 2011, when the weak signs of recovery appeared with renewed interest of developers in several City's sites the City Commission approved a two-year suspension, with the rationale based on a fear that the WHP's requirements may inhibit development and redevelopment activities, a particular concern in the downtown and surrounding areas. The goal then was to offer interim relief to stimulate development. Since December 15tH 2011 the City Commission has extended the workforce housing program suspension two (2) additional periods which currently ends on December 14th, 2016. CURRENT REQUIREMENTS Workforce Housing Program regulations apply to development applications consistent with the following conditions: 1. Developments with a residential component for which any land use and/or zoning category permitting the density in excess often (10) dwelling units per acre, including the requests for planned development districts in cases where the desired future land use classification is already in place and allows such densities; 2. Major modification of a development site plan if (1) the previous approval includes a density in excess often (10) dwelling units per acre; and (2) such modification proposes more housing units than previously approved; and (3) the previous development approval was granted after April 3, 2007; in such a case, these regulations will apply to additional units only. The following percentage of workforce housing units must be incorporated into the development: High and Special High Density Residential - Twenty percent (20%) of the total number of proposed residential units. 2. Mixed Use -Fifteen percent (15%) of the total number of proposed residential units. Mixed Use Core - Ten percent (10%) of the total number of proposed residential units. The workforce units must be set aside for low income/moderate income households on the 25% to 75% split. C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\09381 E6A-9787-450D-91 B8-44F63D916CC5\Boynton Beach.4390.1.16-005_MACK= _Workforce_Housing_R_Final.docx Page 327 of 424 DD Memorandum 16-005 Workforce Housing Program 11/03/16 Pg. 2 of 2 AREAS OF CONCERN/ISSUES 1. Data, statistics, and housing information contained in the 2006 Boynton Beach Housing Needs Assessment Study used to formulate the workforce housing program ordinance 407-007 is outdated and needs to be updated. 2. Sales price threshold establishing eligibility criteria for consideration of off-site and payment in -lieu options. 3. Payment in -lieu contribution amounts established in table 1-3 based on 2006 home price values. 4. Responsibility for, and funding of, ongoing monitoring and compliance. 5. Workload of staff on current and future strategic plan initiatives. WORK PLAN 1. Obtain an update to the 2006 Housing Needs Assessment, research successful workforce housing programs, conduct public meetings, and amend the land development regulations based on the findings from the report, public input, and best practices from comparable jurisdictions. 2. Review and amend current Land Development Regulations, Article V. Housing Initiatives, Section 2 Workforce Housing Program based on research and analysis from staff. a. Amend Section D "Off-site Options" to update the sales price thresholds and payment in -lieu table 1-3. b. Amend Section D.1 "Payment In -Lieu" to provide a similar mechanism for rental projects to contribute to Boynton Beach Housing Trust. c. Review Section C.1 "Eligibility Criteria" for potential changes to percentage requirements for number of mandatory workforce housing units. 3. Review feasibility of City fee reductions to incentivize participation in the workforce housing program. 4. Review feasibility of a linkage fee to be assessed on commercial development based on the need for workforce housing generated by new and expanding businesses to help fund the Boynton Beach Housing Trust. Based on initial conversations with vendors and review of the current workload of staff, staff is recommending the following timeline to complete the workforce housing special project. Item Duration Update housing needs assessment 60 to 90 days Report with recommendations 30 to 60 days Public/stakeholder meetings 30 to 60 days LDR amendments 30 to 60 days Final adoption 60 to 90 days Total Project Duration 12 Months RECOMMENDATIONS Staff is recommending a further one (1) year suspension so that an updated housing need assessment can be completed, evaluated, and findings presented to the public and City Commission for potential changes to the Workforce Housing Program. ALTERNATIVES Do nothing and let the workforce housing program automatically renew on December 15th, 2016. If you have any questions regarding my request or would like to discuss further please contact me in the office at 561.742.6374. Thank you. C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\09381 E6A-9787-450D-91 B8-44F63D916CC5\Boynton Beach.4390.1.16-005_MACK= _Workforce_Housing_R_Final.docx Page 328 of 424 DD Memorandum 16-005 Workforce Housing Program 11/03/16 Pg. 3 of 3 Cc: Michael Rumpf, Planning and Zoning Director Hanna Matras, Senior Planner C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\09381 E6A-9787-450D-91 B8-44F63D916CC5\Boynton Beach.4390.1.16-005_MACK= _Workforce_Housing_R_Final.docx Page 329 of 424 ARTICLE V. HOUSING INITIATIVES Boynton Beach, FL Code of Ordinances Sec. 2. Workforce Housing Program. A. Findings. Page 1 of 7 1. Housing Shortage. The City Commission having conducted a Housing Needs Assessment (Attachment A) has determined that there is a housing shortage within the City of Boynton Beach that is affordable to the everyday working families and citizens of the city; 2. Florida Statutes. F.S. § 166.04151 provides that a municipality may adopt and maintain any ordinance that is adopted for the purpose of increasing the supply of workforce housing using land use mechanisms not withstanding any other provision of law; 3. Housing Cost/Wage Gap. The City Commission recognizes that there is a growing gap between housing costs and wages in the city; 4. Public Interest. The City of Boynton Beach has a legitimate public interest in preserving the character and quality of neighborhoods which requires assuring the availability of workforce housing for low and moderate income persons in the city; 5. Sense of Community. The city recognizes that the need to provide workforce housing is critical to maintaining a diversified and sustainable city having the character and sense of community where people can live and work in the same area; and 6. Housing Availability. The city is encouraging the production and availability of workforce housing and at the same time is cognizant that escalating land costs and rapidly diminishing amounts of land hinder the provision of sufficient workforce dwelling units by the private sector. B. Applicability. Except as otherwise provided in these Regulations, these Regulations shall apply to development applications consistent with the following conditions: 1. Developments with a residential component for which any land use and/or zoning category permitting the density in excess of ten (10) dwelling units per acre, including the requests for planned development districts in cases where the desired future land use classification is already in place and allows such densities; 2. Major modification of a development site plan if (1) the previous approval includes a density as described in Section 2.13.1 above; and (2) such modification proposes more housing units than previously approved; and (3) the previous development approval was granted after April 3, 2007; in such a case, these regulations will apply to additional units only; and 3. Developments whose previous approval was consistent with Section 2.13.1. above. C. Provisions. Developers maybe entitled to the requested higher density land use and zoning category if providing workforce housing units as stated below, subject to the limits and requirements of this article. 1. Eligibility Criteria. To be eligible for the requested higher density land use, the following percentage of workforce housing units must be incorporated into the development: Page 330 of 424 http://library.amlegal.com/alpscripts/get-content.aspx 11/3/2016 ARTICLE V. HOUSING INITIATIVES Page 2 of 7 a. High and Special High Density Residential - Twenty percent (20%) of the total number of proposed residential units in the development shall be designated as workforce housing units. b. Mixed Use -Fifteen percent (15%) of the total number of proposed residential units in the development shall be designated as workforce housing units. c. Mixed Use Core -Ten percent (10%) of the total number of proposed residential units in the development shall be designated as workforce housing units. d. Land Use, Zoning, and Density (Table 1-2). Land Use Zoning Maximum Classification Districts Density Planned Unit High Density Residential Development (PUD) 11 du/acre Infill Planned Unit 11 du/acre Development (PUD) Planned Unit Special High Density Development (PUD) 20 du/acre Residential (SHDR) Infill Planned Unit 20 du/acre Development (PUD) Mixed Use -Core (MXC) Mixed Use -High 80 du/acre Intensity (MU -H) Mixed Use -Low Intensity 1 (MU -L1) 20 du/acre Mixed Use (MX) Mixed Use-Low 30 du/acre Intensity 2 (MU -L2) 40 du/acre Mixed Use -Low Intensity 3 (MU -L3) 2. Household (Income) Type. Twenty-five percent (25%) of the total required workforce housing units shall be set aside for low income households. Seventy-five percent (75%) of the total required workforce housing units shall be set aside for moderate income households. 3. Fractions. If the required number of workforce housing units results in a fractional remainder greater than one-half (0.50), the number shall be rounded up. If the required number of workforce housing units results in a fractional number less than one-half (0.50), the number shall be rounded down. 4. Number of Units. The workforce housing units provided shall have the same percentage of unit types as market rate units within the development unless a contrasting unit type is intended to address particular needs existing within the community at the time of approval and Page 331 of 424 http://library.amlegal.com/alpscripts/get-content.aspx 11/3/2016 ARTICLE V. HOUSING INITIATIVES Page 3 of 7 substantiated by written evidence such as related reports or data. If the application involves a major modification of an existing development, only the additional units are used in determining the required unit mix. 5. Unit Size and Construction. All units shall meet the requirements for unit size and construction as specified in this chapter and meet all required Land Development Regulations and applicable building codes. 6. Staff Approval. At the time of application for land use classification amendment and rezoning category change the project must be reviewed and signed off by the Community Improvement Division of the city as part of the site plan approval process for compliance with affordability guidelines and number of units qualifying as workforce. 7. Site Plan. The site plan shall clearly identify the location of workforce housing units. Additionally, tabular data must be included on the site plan showing the address or unit number, total number of units, number of bedrooms of workforce housing units and the targeted income levels. This shall be included with the market rate data. 8. Sale Restrictions. Workforce housing units shall include those units in a development, which are regulated in terms of: a. Initial sales price or rent levels; and b. Subsequent resale prices or leasing rates. c. If compliance with a land development standard would preclude construction of a residential or mixed use development in which workforce housing units are included, pursuant to this chapter, the applicant may submit a proposal for waiver or reduction of the development standard. The applicant shall show that the waiver or reduction of the development standard is necessary to make the workforce housing units economically feasible and that such a waiver will not compromise any of the city's life or safety standards. 9. Recording the Restrictive Covenant. Prior to the issuance of any building permit, the restrictive covenant and agreement shall be recorded in the public records of Palm Beach County. The term of the restrictive covenant shall be thirty (30) years. A copy of the recorded covenant and agreement shall be provided to the city prior to the issuance of the building permit. D. Off-site Options. Developers are required to include workforce housing units in any development in which special high density residential, mixed use or mixed use core land use is requested. However, in the case of developments in which eighty percent (80%) of the residential unit sales prices will exceed five hundred thousand dollars ($500,000), paving a fee in lieu of creating the workforce housing units on-site donating land, purchasing and donating market rate units or building off-site for the required number of workforce housing units may be permitted at the recommendation of the Community Improvement Department. In any case where off-site options are permitted, twenty-five percent (25%) of the total required workforce housing units shall be built on-site of the subject development. Off-site options are not applicable to rental developments. All required workforce housing units must be constructed within the subject development. 1. Payment In -Lieu (Table 1-3). Contribute the per unit price listed in the table below to the Boynton Beach Housing Trust to be utilized subsidize the creation of workforce housing within the city in -lieu of fees shall be paid in full prior to the issuance of building permit. Page 332 of 424 http://library.amlegal.com/alpscripts/get-content.aspx 11/3/2016 ARTICLE V. HOUSING INITIATIVES Page 4 of 7 Payment In Lieu for Creating Required Workforce Housing Units (per unit required) One Bedroom $ 6000 Two Bedroom $ 8000 Three+ Bedroom $ 10000 2. Donate Land. The value of the land shall equal or exceed the total "in -lieu of fee for all required workforce units or shall be of sufficient size to develop the same number of required units. The value of the donated land must be verified by a MAI appraisal no more than three (3) months old. The appraisal shall be obtained by developer at developer's cost to verify the value of donated land. The land shall be deeded to the city prior to the issuance of a final certificate of occupancy for the development. 3. Off -Site Construction. The required workforce housing units may be built off-site. All off-site workforce housing units shall comply with all sections of these Regulations. Building permits shall be issued for a minimum of fifty percent (50%) of the required workforce housing units to be constructed off-site prior to the issuance of the first certificate of occupancy in the subject development. All off-site workforce housing units must receive a certificate of occupancy prior to the issuance of more than seventy-five percent (75%) of the certificate of occupancies in the subject development. 4. Purchase Market Rate Units. Purchase an equivalent number of existing market rate units to be deeded to the city or sold to eligible households. Such units shall be deed restricted to comply with the Workforce Housing Ordinance. The developer may retain the title to off-site units subject to recordation of a city approved deed restriction. A minimum of fifty percent (50%) of the units must be purchased and deeded to the city or deed restricted prior to the issuance of the first certificate of occupancy in the subject development. All workforce housing units shall be purchased and deeded to the city or deed restricted prior to issuance of more than seventy-five percent (75%) of the certificate of occupancies in the subject development. E. Rental Housing Units. 1. Recording of the Restrictive Covenant. A restrictive covenant shall be recorded in the public records specifying the income level served, rent levels, reporting requirement and all restrictions applicable to the workforce housing units. All leases on workforce housing units shall contain language incorporating the restrictive covenant applicable to the workforce housing units and shall reference the recorded restrictive covenant. The restrictive covenant shall remain in force for thirty (30) years. 2. Rental Rates. a. Units targeted to low income households at fifty percent (50%) to the eighty percent (80%) of the Palm Beach County median income, adjusted for family size, shall not have rental rates that exceed one hundred percent (100%) of the HUD determined fair market rent for the area. Page 333 of 424 http://library.amlegal.com/alpscripts/get-content.aspx 11/3/2016 ARTICLE V. HOUSING INITIATIVES Page 5 of 7 b. Units targeted to moderate income households at eighty percent (80%) to the one hundred twenty percent (120%) of the Palm Beach County median income, adjusted for family size, shall not exceed one hundred percent (100%) of the HUD determined fair market rent for the area. 3. Tenant Income Qualification. Tenant income qualification records shall be maintained on-site and a yearly report shall be forwarded to the Community Improvement Division of the City of Boynton Beach for compliance determination. F. For -Sale Housing Units. 1. Restrictive Covenant. All deeds shall include the restrictive covenant applicable to workforce housing units. All sales contracts shall state that the unit is part of a workforce housing program and subject to the Land Development Regulations of the city. The restrictive covenant shall remain in force for thirty (30) years. The form of deed for workforce housing units shall be approved by the City Attorney. 2. Resale. The restrictive covenants shall state that during the affordability term, the resale of a workforce housing unit shall be subject to the following resale requirements. a. All workforce housing unit owners shall notify the city immediately that the unit is for sale. The city shall have first right of refusal to purchase the unit. Upon receipt of notice that a valid offer has been made on the unit, the city shall have fifteen (15) days to invoke its right of refusal to purchase the units. b. All workforce housing units are to be resold only to low or moderate income qualified households at an attainable housing cost for each targeted income range. 3. Required Occupancy. Purchasers of workforce housing units shall be required to occupy the unit. 4. Closing Costs. No charges or fees shall be imposed by the seller on the purchaser of a workforce housing unit which is in addition to or more than charges imposed upon purchasers of market rate units, except for administrative fees charged by the city/CRA, or their designee. 5. Sales Price Calculations. Sales prices for workforce housing units will be calculated on the basis of: a. An available fixed-rate thirty (30) -year mortgage, consistent with a "blended rate" for Palm Beach County banks, and/or the Florida Housing Finance Authority. A lower rate may be used in calculating workforce housing prices if the developer can guarantee the availability of fixed-rate thirty (30) -year mortgage at this lower rate for all workforce housing units required for the covered project; b. A down payment of no more than ten percent (10%) (including any down payment assistance provided by SHIP or other sources) of the purchase price; c. A calculation of property taxes; and d. A calculation of homeowner insurance, mortgage insurance, homeowner association fees, property management fees and other closing costs. 6. Compliance. Prior to request for final certificate of occupancy for the development, the developer shall provide to the city's Community Improvement Department, or designee, Page 334 of 424 http://library.amlegal.com/alpscripts/get-content.aspx 11/3/2016 ARTICLE V. HOUSING INITIATIVES Page 6 of 7 documentation sufficient to demonstrate compliance with the workforce housing program. Such documentation shall include but is not limited to information regarding the identity and income qualification documentation for all occupants of the workforce housing units, proof of recordation of restrictive covenant in approved form. G. Resale Requirements. To maintain the availability of workforce housing units which may be constructed or substantially rehabilitated pursuant to the requirements of this program, the following resale conditions shall be imposed on the workforce housing units and included in the deed and restrictive covenant recorded in the Public Records of Palm Beach County: 1. Location of Units. All workforce housing units constructed or substantially rehabilitated under this program shall be situated within the development so as not to be in less desirable locations than market -rate units in the development and shall, on average, be no less accessible to public amenities, such as open space, as the market -rate units. 2. Integration. Workforce housing units within a development shall be integrated with the rest of the development and shall be compatible in exterior design and appearance, construction, and contain comparable HV/AC systems as market rate units. 3. Number of Units. The developer shall provide workforce housing units that include unit types in the same proportion as the market rate housing units unless a contrasting unit type is intended to address particular needs existing within the community at the time of approval and substantiated by written evidence such as related reports or data. a. If the development contains a mix of different types of units, (e.g. condominium, townhouse, detached, etc.), the proportion of workforce housing units of each type to total workforce housing units must be approximately the same as the proportion of market rate units of each type to total market rate units. b. If the development includes both for sale and for rent units, the proportion of for rent workforce housing units to for sale workforce housing units must not exceed the proportion of for rent market rate units to for sale market rate units. c. The number of bedrooms per unit must be proportionate between workforce and market rate units. 4. Construction Phasing. The construction schedule for workforce housing units shall be consistent with or precede the construction of market rate units. 5. Lot Premiums. There shall be no lot premiums charged on the workforce housing units. 6. Sales Price. All required workforce housing units shall be offered for sale or rent at an attainable housing cost for each of the targeted income ranges. 7. City Approval. The city, its successors and assigns may enforce the covenants. No amendments to the restrictive covenant shall be made unless by written instrument approved by the city. H. Monitoring and Compliance. 1. Qualified Buyers. Final approval conditions: Final conditions of approval shall specify that the workforce housing units are sold to buyers whose income does not exceed one hundred twenty percent (120%) of median household income for Palm Beach County as set by HUD. The conditions will also specify the requirements for reporting to the city's Community Page 335 of 424 http://library.amlegal.com/alpscripts/get-content.aspx 11/3/2016 ARTICLE V. HOUSING INITIATIVES Page 7 of 7 Improvement Division on buyer eligibility, housing prices, as well as any applicable requirement to record the restrictive covenant or to enforce resale restrictions. 2. Surety. At the time of request for final certificate of occupancy for the development, if the workforce housing units have not been sold to income qualified persons, the developer shall deposit in the form of a surety bond, the amount equal to one hundred ten percent (110%) of the applicable "in- lieu" of fee to the city's Housing Trust Fund. Upon verification that the required number of workforce housing units has been sold to income qualified persons, the surety will be released. 3. Enforcement. The city may enforce the requirements of the Workforce Housing Ordinance through any cause of action available at law or equity, including but not limited to seeking specific performance, injunctive relief, rescission of any unauthorized sale or lease, during the term of the restrictive covenant. 4. Annual Report. The Community Improvement Department shall submit an annual report to the City Commissioners indicating the status of the Workforce Housing Ordinance, including but not limited to the number of units created, leased and sold. L Suspension ofProgram. Commencing December 15, 2011 and ending December 14, 2016 application of the Workforce Housing Program is suspended and parties to whom it may apply are relieved of any compliance requirements. The Workforce Housing Program will automatically be re -implemented upon expiration of the suspension of the application and enforcement of the Program. (Ord. 10-025, passed 12-7-10; Am. Ord. 11-031, passed 12-6-11; Am. Ord. 13-034, passed 12-3- 13; Am. Ord. 14-035, passed 1-6-15; Am. Ord. 15-031, passed 12-1-15) Page 336 of 424 http://library.amlegal.com/alpscripts/get-content.aspx 11/3/2016 12.A. NEW BUSINESS 12/6/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/6/2016 REQUESTED ACTION BY COMMISSION: Commissioner Casello has requested to discuss the possibility of a referendum for the March 2017 election changing the provision for a candidate to be elected from 50% plus one rule. Commissioner Katz added topics of ranked choice voting and term limit language. (Tabled to December 6, 2016) EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Deadline for ballot language to be submitted to PBC Supervisor of Elections for the March 2017 election is February 3, 2017 at noon. FISCAL IMPACT. Non -budgeted ALTERNATIVES: Do not proceed with changing election rule. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: REVIEWERS: Department Finance Finance City Manager Reviewer Action Date Howard, Tim Approved 10/25/2016 - 3:00 PM Howard, Tim Approved 10/25/2016 - 3:00 PM LaVerriere, Lori Approved 10/25/2016 - 4:37 PM Page 337 of 424 12. B. NEW BUSINESS 12/6/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/6/2016 REQUESTED ACTION BY COMMISSION: Approve the request of Mayor Steven B. Grant to distribute $300 of his Community Support Funds to Kid's Dreams, a non-profit organization. EXPLANATION OF REQUEST: Kids' Dreams connects economically disadvantaged children to enriching cultural, athletic and scholastic opportunities in Palm Beach County. Kids' Dreams has touched the lives of more than three thousand Palm Beach County students in our community! HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT. Budgeted Funds were included in approved FY 2016/17 Commission budget under account 001-1110-511-95-47, $2,000 per member. ALTERNATIVES: Do not approve the use of the funds. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Other REVIEWERS: Department City Clerk Description Community Invesment Funds Request Reviewer Action Date Pyle, Judith Approved 11/29/2016 - 4:12 PM Page 338 of 424 Finance Howard, Tim Approved 11/29/2016 - 4:37 PPA City Manager LaVerrier , Lori Approved 11/30/2016 - 9:62 ANA Page 339 of 424 R15-055 EXHIBIT "A" COMMUNITY SUPPORT FUNDS REQUEST FORM Part I - Summary of Request (to be completed by City Clerk) Date of Request: - / Lf Requested by Mayor/Commissioner: - Amount Requested: $47300.,00 Recipient/Payee: 1< c Description of project, program, or activity to be funded: Identify and fund enrichment opportunities for economically disadvantaged children in Palm Beach County. Part II - Availability of funds The annual appropriation of funds available to the requesting Member of the Commission listed above is $ 4 O The balance of funds available for the requesting Member of the Commission is Accordingly: There are funds available as requested There are insufficient funds available as requested Dated: 1r%z-'�f'nr By: f . City Clerk Part III -Eligibility Evaluation Public funds will not be used to improve private property unless there is a clear public need, purpose and benefit .y. "The recipient/payee provides services within the City The public purpose is beneficial to the entire, community servesuch donation ; 17 Dated: By:. Requesting Member of the City Commission Page 340 of 424 f I T., 1 ri` 1 1 i I Mission The mission of Kids' Dreams is to identify and fund enrichment opportunities for economically disadvantaged children in Palm Beach County, Florida. History In 2007, Palm Beach residents Patricia and Alan Lebow established a philanthropic fund aimed at sending one child a yearto camp in honor of Patricia's birthday. Recognizingthe good work of this fund, over400 individual donors have become interested in supporting opportunities for children, giving birth to the Kids' Dreams nonprofit organization that exists today. Over the past eight years, the all -volunteer team at Kids' Dreams has funded over 3,000 deserving children who are pursuing opportunities in music, public speaking, athletics and more. Through carefully selected and monitored partnerships with community partners, Kids' Dreams is able to direct all of its contributions to exceptional opportunities for children. Page 341 of 424 12.C. NEW BUSINESS 12/6/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/6/2016 REQUESTED ACTION BY COMMISSION: Approve the request of Mayor Steven B. Grant to distribute $300 of his Community Support Funds to the 211 Help Line, a non-profit organization. EXPLANATION OF REQUEST: 211 is a community helpline and crisis hotline that provides suicide prevention, crisis intervention, information, assessment, and referral to community services for people of all ages. Individuals and families living in Palm Beach County, can call 2-1-1 to speak with a highly trained resource specialist. Calls to 211 HelpLine are Free, Confidential, and 24/7! HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT. Budgeted Funds were included in approved FY 2016/17 Commission budget under account 001-1110-511-95-47, $2,000 per member. ALTERNATIVES: Do not approve the use of the funds. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Addendum REVIEWERS: Department Reviewer Description Community Investment Funds Request Action Date Page 342 of 424 City Clerk Foyle, Judith Approved Finance Howard, Tim Approved City Manager LaVerrier , Lori Approved 11/20/2016 - 4:11 PPA NWAUBDIENESEIM 11/30/201 - 0:52 ANA Page 343 of 424 R15-055 EXHIBIT "A" COMMUNITY SUPPORT FUNDS REQUEST FORM Part I - Summary of Request (to be completed by City Clerk) Date of Request:. //" 7 / Requested by Mayor/Commissioner: Amount Requested: $ 300 Recipient/Payee: '2, ( y k p Sw Description of project, program, or activity to be funded: 211 Palm Beach Count-,,;,,/ Treasure Coast is into its fifth decade of providing a team of specially trained staff to asisst callers with crisis intervention, suicide prevention, in ormation, assessment and rezerra,l to community services L4 nours, .ib5 aays a year. Part II - Availability of funds The annual appropriation of funds available to the requesting Member of the Commission listed above is Q—A °��,� �„ ` The balance of funds available for the requesting Member of the Commission is Accordingly: There are funds available as requested LJ There are insufficient funds available as requested Dated: 4Li. ;i:. i B { Y: City Clerk Part III -Eligibility Evaluation , Public funds will not be used to improve private property unless there is a clear public need, purpose and benefit IS-- The recipient/payee provides services within the City The public purpose is beneficial to the en ' muy se "may such donation Dated: :� By: Requesting W6mber of the City Commission Page 344 of 424 MENU (http://www.211 paimbeach.org/) Asa 501(c) 3 non-profit agency, 211 Palm Beach/Treasure Coast is into its fifth decade of providing a team of specially trained staff to assist callers through its 211 HelpLine with crisis intervention, suicide prevention, information, assessment and referral to community services, 24 hours a day, 365 days a year. Additionally, 211 Palm Beach/Treasure Coast collects and maintains information on community health and human services and makes this information available via its hotlines, helplines, printed directories, and on the web. Services are provided at no cost to anyone regardless of race, age, religion, national origin, sexual orientation, or disability. Click Here to Download the 211 Request for Proposal (http://cdn.trustedparLner.com/docs/library/PaImBeachTreasureCoast2l l 2015/About% 20Us/211 RFPandQuestionnaire.pdf) Page 345 of 424 Click Here to View Annual Report (http://publications.211 pbtc.org/annualreport.pdf) Click Here to View 990 Tax Return (http://cdn.trustedpartner.com/docs/library/Palm BeachTreasureCoast2112015/About%2OUs/2015% 20Form%20990%2OPublic%2ODisclosure%2OCopy%20-%20211 %2OPalm%2OBeach%2OTreasure% 20Coast.pdf) ABOUT THE 211 DIALING CODE In July 2000, the Federal Communications Commission designated the three digit number, 2-1-1, nationally to serve as the abbreviate dialing code for access to community information and referral services. Effective February 11, 2002 The Center for Information & Crisis Services implemented 2-1-1 service for Palm Beach County and by January 1, 2003 the residents of Indian River, Martin, Okeechobee and St. Lucie counties could also dial 2-1-1 and receive information, referral, telephone counseling and crisis intervention services. People call 2-1-1 for many reasons. Some simply need a phone number to a community program, while others call because they need to talk over a problem. Callers are: • Single parents trying to make it on their own Page 346 of 424 • Parents struggling with out -of -control kids • Adult children concerned about their aging parents • Elderly adults trying to retain their independence • Depressed individuals trying to keep their lives together; young children alone or afraid • Teens struggling with adolescence • The financially disadvantaged of all ages who are on the verge of being evicted or having their electricity or water shut off • They are also teachers, social workers, judges, nurses and other social services. Every call to 211 is considered unique and responded to by a trained, caring and empathetic specialist. Quick Links Events (superhero -event) News (news) Donate (donate) Volunteer (volunteer) CONTACT US: Text your zip code to 898211 to receive help via texting or email us at Help@211 pbtc.org Search search... GJ 211 Palm Beach /Treasure Coast, Inc. is a 501(c)(3) nonprofit organization in the State of Florida © 2016 211 Palm Beach / Treasure Coast, Inc I All Rights Reserved Trusted Partner-, by 'Fc rte'nt? .qct ve Page 347 of 424 Stanzione, Tammy From: Tara Murray <tara.murray@211pbtc.org> Sent: Friday, November 18, 2016 8:56 AM To: Stanzione, Tammy Subject: 211 Helpline Donation Hi Tammy, That is so wonderful —thank you! The check can be made out to 211 HelpLine and can be sent to: 211 HelpLine PO Box 3588 Lantana, FL 33465 Please let me know if you have any further questions! Thanks! Vice President, Development & Community Affairs 21'1 Palm Braach/Treasure Coast P.O. Box 3588 Lantana, FL 33465 Tel: (561) 383-1128 Fax: (561)547-8639 Email: tara.murray@21 1 pbtc.org Web: 211 PalmEeach.orci 21 1TreasureCoast.©rg 1 Page 348 of 424 12.D. NEW BUSINESS 12/6/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/6/2016 REQUESTED ACTION BY COMMISSION: Approve the request of Commissioner Casello to distribute $1,000 of the Community Support Funds to the Community Caring Center, a non-profit organization. EXPLANATION OF REQUEST. The Community Caring Center will use the funds requested for the Senior Veggie Mobile Program to afford our "Heart of Boynton" senior community the opportunity to have a holiday basket filled with hams or turkeys during this holiday season. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? No affect. FISCAL IMPACT. Budgeted Budgeted Funds were included in the approved FY 2016/2017 Commission budget under account 001-1110-511-95-47, $2,000 per member. ALTERNATIVES: Do not approve the use of the funds. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type D Cather REVIEWERS: Department City Clerk Reviewer Pyle, Judith Description Request Form Action Approved Date 12/5/2016 - 5:04 PM Page 349 of 424 *a .• MR IF IL * . Part I - Summary of Request (to be completed by City Clerk) Date of Request: Requested by Mayor/Commissioner: Amount Requested: `nip e R15-055 / 2- f C. tit IVim. Ile Part II - Availability of funds The annual appropriation of funds available to the requesting Member of the Commission listed above is $e Z� e°' v The balance of funds available for the requesting Member of the Commission is $ Accordingly: Part III -Eligibility Evaluation B Public funds will not be used to improve private property unless there is a clear public need, purpose and benefit D - The recipient/payee provides services within the City [:,-'The public purpose is beneficial to the a lire community served by such donation Dated: 2- By: Requ sting Member of the City Commission S:\CC\WP\COMMUNITY INVESTMENT FUNDS\Community_Support_Funs_Policy.2015.doc Page 350 of 424 12. E. NEW BUSINESS 12/6/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/6/2016 REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R16-162 -Approve and authorize the execution of an Interlocal Agreement for vote processing equipment use and election services by and between the Palm Beach County Supervisor of Elections and the City of Boynton Beach. EXPLANATION OF REQUEST. The Palm Beach County Supervisor of Elections requires municipalities to enter into an Interlocal Agreement listing the services the Supervisor's office would provide along with their associated costs. This Interlocal Agreement spells out all of the duties, responsibilities and fees associated with hosting municipal elections. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Continued cooperation with the Supervisor of Elections Office will assure smooth election cycles now and in the future. FISCAL IMPACT. Budgeted During the last City-wide election held in March 2016, the cost for services rendered by the Supervisor of Elections was $ It is anticipated that cost will be substantially the same as it was in March 2016. ALTERNATIVES: If this agreement is not approved, the City of Boynton Beach would have to conduct its own elections and the City does not have the equipment or resources to do that with the assistance from the Supervisor of Elections. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Description Page 351 of 424 D Agreement D Exhibit D Exhibit REVIEWERS: Department City Clerk Finance Legal City Manager Resolution approving ILA with Supervisor of Elections for Vote Processing Equipment SOE Agreement for March 2017 Election ExhibitA Exhibit B Reviewer Action Pyle, Judith Approved Howard, Tim Approved Swanson, Lynn Approved LaVerriere, Lori Approved Date 11/2912016 - 4:10 IIIA 11/29/2016 - 4:12 FOIA 11/30/2016 - 3:08 IIIA 12/2/2016 - 9:15 ANA Page 352 of 424 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 RESOLUTION NO. R16 - A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH AND THE PALM BEACH COUNTY SUPERVISOR OF ELECTIONS FOR VOTE PROCESSING EQUIPMENT USE AND ELECTION SERVICES BETWEEN THE PARTIES; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE SAID AGREEMENT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Boynton Beach has designated Tuesday, March 14, 2017, as the date for the next General Election, and if it becomes necessary, a run-off election which will be held on March 28, 2017; and WHEREAS, since 2009, the Palm Beach County Supervisor of Elections has required municipalities enter into an Interlocal Agreement listing the services her office would provide along with their associated costs; and WHEREAS, the Supervisor of Elections and the City wish to enter into this Agreement to set out the terms of this coordinated program; and WHEREAS, the City Commission of the City of Boynton Beach, upon the recommendation of staff, approves the Interlocal Agreement between the City of Boynton Beach and the Palm Beach County Supervisor of Elections for vote processing equipment use and election services for the March 2017 elections. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\7D72F91E-6921-4647-90FE-0629BCAFDF44\Boynton Beach. 4522. LILA with Supervisor_ of Elections_ 2017_-_Reso.doc Page 353 of 424 I Section 2. The City Commission of the City of Boynton Beach hereby approves 2 the Agreement between the City of Boynton Beach and the Palm Beach County Supervisor of 3 Elections for vote processing equipment use and election services for the March, 2017 4 elections and authorizes the Mayor and the City Clerk to execute said Agreement, a copy of 5 which is attached hereto as Exhibit "A" 6 Section 3. That this Resolution shall become effective immediately upon passage. 7 PASSED AND ADOPTED this day of , 2016. 8 CITY OF BOYNTON BEACH, FLORIDA 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 ATTEST: 26 27 28 29 Judith A. Pyle, CMC 30 City Clerk 31 32 33 34 35 (Corporate Seal) Mayor — Steven B. Grant Vice Mayor — Mack McCray Commissioner — Justin Katz Commissioner — Christina L. Romelus Commissioner — Joe Casello VOTE YES NO C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\7D72F91E-6921-4647-90FE-0629BCAFDF44\Boynton Beach. 4522. LILA with Supervisor_ of Elections_ 2017_-_Reso.doc Page 354 of 424 AGREEMENT FOR VOTE PROCESSING EQUIPMENT USE AND ELECTION SERVICES BY AND BETWEEN THE PALM BEACH COUNTY SUPERVISOR OF ELECTIONS AND THE CITY OF BOYNTON BEACH, FL THIS AGREEMENT, is made and entered into this _day of December, 2016, effective January 1, 2017, by and between the Palm Beach County Supervisor of Elections, an elected county officer -Pursuant -to - Article -VIII, Sec. I(d) of the Florida Constitution, hereinafter referred to as the "SOE", and the City of Bonton Beach, a municipal corporation, chartered and organized in accordance with the laws of the State of Florida, hereinafter referred to as the "Municipality". WITNESSETH: WHEREAS, Chapters 97 to 106, Florida Statutes, constitute the Florida Election Code (the "Code") which applies to municipalities where expressly so stated; and WHEREAS, Sec 100.3605, Florida Statutes, states that "[T]he Florida Election Code, chapters 97-106 shall govern the conduct of a municipality's election in the absence of an applicable special act, charter, or ordinance provision"; and WHEREAS, the Municipality and the SOE desire to work together to provide for municipal elections and to allocate certain responsibilities and expenses between the two parties to ensure that the provisions of the Code are followed during municipal elections; and WHEREAS, the SOE and the Municipality wish to enter into this Agreement to set out the terms of this coordinated program. NOW, THEREFORE, in consideration of the mutual covenants and promises hereinafter contained to be kept and performed by the parties hereto, and for the mutual benefit of the Municipality, its constituents and the SOE, it is agreed as follows: PURPOSE: The purpose of this Agreement is to set forth the terms and conditions under which services will be provided by the SOE and staff to the Municipality for municipal elections and to set forth the responsibilities of both parties so that there is a clear understanding of the rights and responsibilities of all parties. Such rights and responsibilities shall apply to the General, Run -Off, and Recount elections as necessary as well as the Post Election Audit, unless otherwise stated hereinbelow. 2. DATE OF GENERAL MUNICIPAL ELECTION: The date of the City of Boynton Beach General Municipal election is March 14, 2017. It is hereby acknowledged and agreed that if the date listed is the same as most other municipalities in March or November, there will be a cost sharing among municipalities for costs incurred by the SOE. Such costs shall -be allocated on a pro -rata share basis; otherwise, it is hereby acknowledged and agreed upon by the municipality that it is responsible for all costs of the election, incurred by the office of the SOE. Page 355 of 424 FEES AND CHARGES TO BE PAID BY THE MUNICIPALITY: The SOE hereby agrees not to charge Municipalities for taxpayer purchased equipment and supplies; (i.e. voting machines, tables, chairs, etc.) and associated maintenance and contract fees related to such equipment in return for which the Municipality hereby agrees not to charge the SOE for polling places or poll worker training facilities and allow their use for any training, within its dominion and control. Examples of municipal elections charges related to certain services performed by the SOE to be passed through to the Municipality on a shared pro rata basis for all municipalities holding elections on a general election day (i.e. 2nd Tuesday in March or November) are attached hereto as Exhibit A. All items to be paid or reimbursed to the SOE will be paid by the Municipality within thirty (30) days of receipt of an invoice from the SOE with documentation verifying the charges. Examples of total costs to small, medium and large municipalities are attached hereto as Exhibit B. RESPONSIBILITIES OF BOTH THE MUNICIPALITY AND THE SOE FOR MUNICIPAL ELECTIONS: A. Notice and Advertisement (1) Municipality (a) Properly call and advertise the election according to statutes and charter at its own expense. (b) Issue a resolution or ordinance to the SOE requesting that the Supervisor of Elections conduct the municipality's election, provide ballot language for any ballot questions within the resolution if applicable and appoint at least 3 members of the Municipality's Canvassing Board, which may or may not include the SOE, at the SOE's discretion. (c) certify that the registered voter information provided by the SOE to the municipality reflects the proper boundaries of the city and notify the SOE of any changes. (2) SOE (a) Publish legal notices for Logic & Accuracy testing, absentee ballot canvass, Post Election Audit and news releases on book closing. B. Qualifying Candidates and Petition Initiatives (1) Municipality (a) Provide qualifying packets to candidates and accept and process all qualifying papers and fees. (b) Collect Name and Pronunciation Guides from the candidates at the time of qualifying and submit to SOE. (c) Respond to all candidate inquiries and questions. (d) Respond to all legal inquiries and questions. (e) Respond to all media inquiries. (f) Provide all necessary information and materials for petition initiative process (2) SOE (a) Verify signatures on any qualifying petitions submitted by candidates or for petition initiatives and notify the municipality of such results upon the close of the candidate 2 Page 356 of 424 qualifying or petition initiative deadlines as applicable. C. Ballots (1) Municipality (a) Review, amend (if necessary) and approve ballot proof prepared by SOE. (b) Place an order with the SOE for a sufficient quantity of ballots as applicable. (c) Pay ballot design costs to the SOE as incurred. (d) Pay the ballot printer directly for the cost of said ballots. (e) Reimburse the SOE for costs incurred for translation and audio recording of ballot. (f) Reimburse SOE for preparation of Absentee Ballot, Edge layout and Sample Ballot. (2) SOE (a) Layout, check, proof and deliver ballot layout to the printer. (b) Receive, securely store and account for all ballots until disbursed to polling places. (c) Contract to have audio recorded for Touch Screen ballot. (d) Control all access to unvoted ballots while in the possession of the SOE. D. Equipment Testing (1) Municipality (a) Provide that a representative will be present during the Logic and Accuracy testing as noticed by SOE. (2) SOE (a) Develop a unique test script and manually mark ballots to be used in public Logic & Accuracy test. (b) Conduct public Logic & Accuracy test. E. Early Voting — Optional (1) Municipality (a) Reimburse the SOE for staff overtime hours due to weekend and/or evening hours for Early Voting. (b) Pay SOE for Early Voting supplies. (c) Contract with, schedule and pay poll workers directly. (d) Deliver voted ballots to SOE daily at a location designated by SOE. (e) Designate Early Voting sites 120 days prior to each Election and notify SOE in writing of the locations. (2) SOE (a) Prepare and provide all supplies needed for each Early Voting site. (b) Provide the Municipality with a list of poll workers. (c) Train poll workers. (d) Provide staffing to accept voted ballots daily at a location designated by SOE. F. Absentee Voting Page 357 of 424 (1) Municipality (a) Reimburse SOE for all postage costs incurred at the current postal rate. (b) Pay SOE for materials and handling of each absentee ballot. (c) Pay SOE $.10 per absentee ballot for verifying signatures on returned voted ballot certificates. (d) Refer all requests for absentee ballots to SOE. (2) SOE (a) Determine eligibility and compile Absentee Ballot file. (b) Accept all requests for Absentee Ballots by telephone, mail or in person. (c) Prepare and mail Absentee Ballots. (d) Deliver Absentee Ballots to the Post Office. (e) Receive voted Absentee Ballots. (f) Verify signatures on returned voted Absentee Ballot certificates. (g) Prepare and open Absentee Ballots for tabulation. (h) Account for all Absentee Ballots. (i) Notify Absentee Ballot voter and provisional voters of the disposition of the Canvassing Board as required by law. 0) Record Absentee Ballot returns to voter history. (k) Conduct public testing of Logic and Accuracy for Absentee Ballot tabulating equipment. (1) Provide qualified staff to operate tabulation equipment to count Absentee Ballots. G. Polling Places (2) SOE (1) Municipality (a) Arrange for the use of an adequate number of polling places. (b) Confirm polling place accessibility and ADA compliance. (c) Notify SOE in writing thirty (30) days prior to election of the need for tables and chairs if necessary. (d) Notify SOE of polling locations to be used no later than noon the Friday after the municipal candidate qualifying deadline. (e) Notify the SOE not less than 30 days prior to the election that a polling place will be moved to another site. (f) Notify voters, as required by law, if their regular polling place is to be temporarily relocated. (a) Provide the Municipality with a list of polling places and SOE contract. (b) Provide tables and chairs upon written notice from the Municipality when required. (c) Provide polling place supplies, i.e. signs, cones, etc. (d) Notify voters and the ,Municipality of permanent polling place change(s). H. Precinct Supplies (1) Municipality rd Page 358 of 424 (a) Pay SOE for precinct supplies provided. (b) Provide a secure place for precinct clerks to return supplies and voted ballots on election night. (c) Pay SOE for the production of Precinct Registers or for programming electronic poll books and related communication fees. (d) Pay directly to the SOE's contracted moving company to have voting equipment delivered and picked up from polling place no later than the day before the election and returned after the election. (2) SOE (a) Provide Precinct Registers or electronic poll books for each polling place location. (b) Provide Master CD compilation of registered voters for precinct advisors or provide up to date electronic poll books. (c) Provide certification of registered voters after book closing. (d) Prepare equipment, cabinets and routing of voting equipment delivery. (e) Provide laptop computer at each polling place or electronic poll books. (f) Provide CD of voter file database for each polling place or up to date electronic poll books. (g) Provide poll worker Clerks with cell phones. (h) Provide Provisional Ballot envelopes and affidavit forms for each polling place. (i) Provide secrecy sleeves in a number and amount appropriate for each polling place. I. Poll Workers (2) SOE (1) Municipality (a) Contact, contract with and pay poll workers directly (using only poll workers who are currently on the SOE list, or individuals who have successfully completed required training). (b) Schedule and notify poll workers of training classes. (c) Reimburse SOE for expenses incurred for delivery and pick up of equipment to training locations. (d) Reimburse SOE for expenses incurred in printing training material. (e) Reimburse SOE for expenses incurred for trainers to train poll workers. (f) Reimburse SOE for expenses incurred for contracted training locations. (a) Provide the Municipality with a list of current poll workers. (b) Develop poll worker training schedule. (c) Plan and contract for training classes and locations. (d) Contract with and pay trainers to train poll workers. (e) Provide printed training materials for poll workers. J. Election Day Support (1) Municipality (a) Verify that all polling places are available to poll workers no later than 6:00 a.m. and open for voting promptly at 7:00 a.m. on Election Day. (b) Ensure that all polling places remain open until 7:00 p.m. or until all voters who are in line to vote at 7:00 p.m. have completed voting. Page 359 of 424 (c) Reimburse SOE for all phone bank costs. (2) SOE (a) Provide an additional list of poll worker replacements if needed. (b) Provide technical support personnel as needed. (c) Provide phone bank support to respond to poll workers and voters on Election Day. K. Ballot Tabulation/Counting of Election Results (1) Municipality (a) Deliver all voted ballots and other necessary election related items to a place designated by the SOE after the polling places have closed on Election Day. (b) Deliver all voting machine cartridges to a place designated by the SOE after the polling places have closed on Election Day. (c) Reimburse the SOE for any staff overtime and other expenses in relation to the tabulation and processing of ballots on Election Day. (d) Act as member of Canvassing Board. (2) SOE (a) Provide technical staff and required equipment to administer tabulation and election results. (b) Assist and act, or appoint a designee to assist and act on the SOE's behalf, as a member of the Municipality's Canvassing Board if desired by the municipality and approved by the SOE or act as a member of the County Canvassing Board if it canvasses the municipality's election, if allowed by law. (c) Post election results on SOE WEB site and provide the same to Channel 20. (d) Provide the Municipal Clerk with unofficial election results upon conclusion of tabulation and canvassing of ballots cast on Election Day. L. Post Election Day (1) Municipality (2) SOE (a) Provide the Municipal Clerk with an official certification of election results if allowed by law. (b) Store all necessary election records and ballots until the expiration of retention period prescribed by statutes. (c) Process polling place affirmation forms. (d) Sort, inventory, pack and store all election materials for retention and disposition. (e) Notify voters of the disposition of their Absentee or Provisional Ballots after the determination by the Canvassing Board, as required by law. (f) Respond to public records requests regarding records kept on behalf of the Municipality. (g) Record voting history for each voter who voted on Election Day. M. Audit (1) Municipality 0 Page 360 of 424 (a) Provide that the Municipal Clerk will be responsible for the administration of the audit. (b) Reimburse SOE for any staff time or other related expenses as may result from conducting the manual audit. (2) SOE (a) Organize precinct information to allow the Municipal Clerk to randomly select the race and precinct(s) that shall be audited. (b) Organize and prepare ballots for manual audit. (c) Provide SOE staff to conduct manual audit. (d) Ascertain and publically post manual audit result to SOE WEB site. N. Recount (1) Municipality (a) Provide that the Municipal Clerk will be responsible for the administration of the Recount, with support and guidance from the SOE. (b) Act as a member of the Canvassing Board. (c) Notify the candidates of the time and date of the Recount. (d) Post public notice(s) of the Recount with the time and location. (e) Cause to have the Recount recorded and minutes kept and approved by the Canvassing Board. (f) Review with the Canvassing Board and the counting teams the statutes and rules of the Division of Elections, specifically Rule 1 S-2.031. Recount Procedures; and Rule 1 S- 2.027. Standards for Determining Voter's Choice on a Ballot. (g) Reimburse the SOE for all staff salaries/overtime, facility and other expenses required to conduct the Recount. (2) SOE (a) Post public notice(s) of the Recount with the time and location. (b) Test tabulating equipment as required by Sec. 101.5612, Florida Statues. (c) Provide counting teams for examining out stacked ballots. (d) Prepare and organize ballots for Recount processing. (e) Tabulate ballots and provide professional staff for equipment operations. (f) Provide official certification as determined by the Canvassing Board, INDEMNITY: Each party to this agreement shall be liable for its own actions and negligence. To the extent permitted by law, the Municipality shall indemnify, defend and hold harmless SOE against any actions, claims or damages arising out of the Municipality's negligence in connection with performance under this Agreement; and the SOE shall indemnify, defend and hold harmless the Municipality against any actions, claims or damages arising out of the negligence of SOE in connection with its performance under this Agreement. The foregoing indemnification shall not constitute a waiver of sovereign immunity beyond the limits set forth at Sec. 768.28, Florida Statutes. In no case shall such limits for the Municipality extend beyond $200,000 for any one person or beyond $300,000 for any judgment which, when totaled with all other judgments, arises out of the same incident or occurrence. These provisions shall not be construed to constitute agreement by either party to indemnify the other for such other's negligent, willful or intentional 7 Page 361 of 424 acts or omissions. In the event of litigation, trial or appellate, between the Municipality and the SOE relating to a municipal election governed by this Agreement, or otherwise in connection with the interpretation or application of this Agreement, the prevailing party shall be entitled to recover its reasonable attorneys' fees and costs from the non -prevailing party. Notwithstanding the above, the municipality shall defend legal challenges relating to its municipal election and shall be fully responsible for all legal costs including attorneys' fees for such defense of the Municipality and the SOE. The municipality shall be responsible for damages, if any, assessed by virtue of such lawsuit, up to the monetary limits provided for hereinabove without recourse to the SOE. 6. In the event of a Special Election, the municipality shall enter into a separate contract and receive the approval of the Supervisor of Elections for the actual election date at least 90 days prior to a Special Election. The expense of any Special Election shall include all actual costs incurred by the Supervisor of Elections, including hourly and salaried staff costs and other related election expenses as documented. TERM: This Agreement shall begin on the effective date January 1, 2017 and continue for a term of one year in order to cover the municipal election cycle of Municipal Election Day and a run-off election, and may be modified by mutual agreement of the parties. Any proposed changes to this Agreement shall be provided to the municipalities no later than August 1 of the applicable year, or as soon as practicable. All other requested services to be provided by the Supervisor of Elections Office shall be by separate contract. CHANGE IN LAW: In the event any change in law abrogates or modifies any provisions or applications of this Agreement, the parties hereto agree to enter into good faith negotiations and use their best efforts to reach a mutually acceptable modification of this Agreement. NOTICES: All formal notices affecting the provisions of this Agreement may be delivered in person or be sent by facsimile, registered mail, or by a recognized overnight courier such as FedEx, to the individual designated below, until such time as either party furnishes the other party written instructions to contact another individual. For the SOE: For the Municipality. Supervisor of Elections CITY OF BOYNTON BEACH 240 S. Military Trail 100 E. Boynton Beach Boulevard West Palm Beach, Florida 33415 Boynton Beach, FL 33435 Attention: Susan Bucher Attention: Judith A. Pyle, CMC 10. SEVERABILITY: If any clause, section, or provision of this Agreement shall be declared to be unconstitutional, invalid or unenforceable for any cause or reason, or is abrogated or negated by a change in law, the same shall be eliminated from .this Agreement, and the remaining portion of this Agreement shall be in full force and effect and be valid as if such invalid portions thereof had not been incorporated herein. 11. By signing this contract, you and your municipality approve the contract as a form of legal sufficiency and certify that this contract has met all of the legal requirements of your Municipal Charter and all other related laws. Page 362 of 424 12. NO MODIFICATION EXCEPT IN WRITING: This is the complete and final agreement between the parties. No representations other than those set forth herein shall be binding upon the parties. No modification of this agreement shall be effective unless submitted in writing and signed by both parties, or their duly authorized representatives. IN WITNESS WHEREOF, the parties hereto have entered into this Agreement effective January 1, 2017. 1L111ORLX -10 ATTEST: , Municipal Clerk As to the SOE: SUPERVISOR OF ELECTIONS PALM BEACH COUNTY Susan Bucher Date: As to the MUNCIPALITY: INSERT NAME OF MUNICIPALITY Mayor (Affix Municipal Seal) Date: 0] Page 363 of 424 Page 364 of 424 C M I N 1 O 1Exhibit 2 -- 3 Supervisor of ElectionsICI tlCharges s ---------------- 2017COSTS ---------- Single �f�(,��; Uniform 1y 6 7 ABSENTEE BALLOTS 7J f Election i`�� = Elections ��N`' tf�{�° ' sr� Mg, 9 Setup AB fees i s` 040 0.03 10 On Call Support - Pitney Bowes ;�s�0.16 Prepare and mail Absentee Ballots (machine use, voter file, postage) - 11 materials and postage 2 20.11 1 2.20 Provide absentee voting - prep and 12 mailing;_ staff -time Process absentee ballot requests;i - 0 80;�;�# 0.50 , 5 13 staff time - - - Recording/verification of Absentee _ 0 89 �� 0.89 - 14 Ballot returns -staff time 0.89fit{f� _ 0.89 Ballots on the disposition of"� 16 Canvassing Board 0 09;�`,";. 0.09, TOTAL ABSENTEE BALLOT 17 SERVICES 5 28 4.77 18 MUNICIPAL PACKAGE{�o{� 19 Arrange for translating, printing andr' 20 recording of audio ballot TBD TBD Provide polling place supplies —}, 21 signs, cones, tables, chairs, etc. 25 00r 25.00 4J � Publish legal notices (L&A testing,,{� 22 1AB canvassing) 833.48 97.93 Page 364 of 424 Page 365 of 424 C M N O 1 Exhibit - - ---- -- I - - Supervisor of ElectionsMunicipal Election 2 3 4 --- ------- ------ 2017 COSTS ---------- 5 6 Single Uniform 7 Election "i, Elections L&A test development (unique test script, manual ballot marking,�� pretesting for comparisons and��' 23 pulling equipment for public tests) 147.12 147.12 Election Day support (all staff 24 available & phone bank for voters) 1,151.10x; 480.96 zs Election Morning and Night OT staff — -- ---- 2,888.16',,"��— 591.83 --_-- Assist the municipality with canvass of Absentee Ballots 328.34 ��is �,, 328.34 Post of election results on WEB site sq 3o and on Channel 2097.871 Interface with candidates, press, A 97.87 city staff, city attorneys regarding 31 Election Law -- - Assist in finding poll worker 177.04 177.04 32 replacements 54.84,,'N' 54.84 - after Conduct mandatory audit days �" �. 33 election Store all ballots for mandatory 12 147.17 ,,� 147.17 34 months��`� Provide certification of registered 35 voters after book closing 66.96 66.96 Prepare information for upload to - 36 ePollBooks_Jeff D �� 80 16 �� 80.16 Prepare Absentee Ballot, Edge, 37 layout and Sample Ballot Prepare Absentee Ballot, Edge 133.91 � 133.91 3s layout and Sample Ballot 160.32 'M 160.32 Page 365 of 424 Page 366 of 424 C M h 0 1Exhibit Supervisor of ElectionsMunicipal iCharges 2 3 a 5 ----------------- 2017 COSTS ---------- ---------6 -- -�� Single Uniform �a 6] 7 Election Elections TOTAL MUNICIPAL PACKAGE 40 ISERVICES 6,291.46 i 2,589.44 41 -- - ---- X11 PRECINCT SERVICES Prepare Clerk bags incl Ipad,cell and election materials - IT1 r� 42 phones 43 and PW Staff time 13 19 13.19 Delivery ck up ofvoting 44 equipment totlrainin 12.92 4.04 q p 9 Prepare equipment cabinets and 45 routing of voter equipment 23.241,111, _ 23.24 Prepare precinct scanners and ADA I� 46 Touch screen equipment 23.24 23.24 - - Management of voting history (post 47 elections) 30.77 30.77 S{ 48 Plan training class locations/trainers payroll/printed training materials 43.37 43.37 iPAD programming and prep time 49 _IT staff 9 63 1 9.63 - i,�I & 50 iPADs Data Service 144.00 144.00 ffil Notification to provisional voters re: 51 the disposition of Canvassing Board 5.62, Pq 5.62 Copy of current polling place 52 contract 0 15 , ��, 0.15 53 Copy of current poll workers 0.15 55 ITOTAL PRECINCT SERVICES 30 6.2 8 297.40 56 67 Page 366 of 424 Page 367 of 424 C M N O l Exhibit Supervisor of ElectionsMunicipal Election Charges s 4 5 l' ---------------- 2017 COSTS ---------- 6 '1'`£} Single "6�,; Uniform � Election p,, Elections Translation services incurred will be included in required the service. --- - the SOE invoice to the municipalities that 68 69 Page 367 of 424 Page 368 0 424 k o00 � 0# % T. I ] o f r e § 2 ^ R # a z �@ �� c E z � §_ t�2 Lu 2 n Q q Cl) q § § k$ ° a @ a c a' $ _ LU' g e®w L6 (A o e CL _ o �)2m E / / \ \ LO k \ k 2§ q ® 2 LO ® 2 ) 2& rLd@ § I g G o / a # § o � k k 2 z� � z2 � n to'- Z CL & _ n � - Cl)$ m % ' 7 V m 0 « E @ � \ ) $ Q « w o $ 2 m @ w � � � [ f S m J 2 a- $ k 2 k§\}} % 2/ 2 2§ = a Z e o Q 2 3 r q CL o gr2 gq . CLt 0 7 2 b % ` .' E a 2 ¢ 2 2 f $ 2 2 § � g 2 b B 2== d a 0 & tkL£ I- LU T" z LU ui C k k T" b k » - m 2 m E § f w « E E Page 368 0 424 12. F. NEW BUSINESS 12/6/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/6/2016 REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R16-163 -Approve Resolution designating Canvassing Board for March 2017 Municipal Election. EXPLANATION OF REQUEST. The Supervisor of Elections requires a Resolution designating the City's Canvassing Board for the March 2017 Municipal Election. The Supervisor, the City Clerk and the City Attorney or his designee can comprise the Canvassing Board. Proposed Resolution is attached. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? This is a ministerial action necessary to complete the election process. FISCAL IMPACT. Non -budgeted None ALTERNATIVES: The Commission can designate another member in lieu of the City Attorney. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type r REVIEWERS: Department City Clerk Description Resolution appointing Canvassing Board for the 2017 municipal election Reviewer Action Date Pyle, Judith Approved 11/29/2016 - 4:16 PM Page 369 of 424 Finance Howard, Tim Approved Legal Swanson, Lynn Approved City Manager LaVerriere, Lori Approved 11/29/2016 - 4:32 PPA 11/30/2016 - 2:34 PPA 12/2/2016 - 9:30 ANA Page 370 of 424 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 RESOLUTION NO. R16 - AN RESOLUTION OF THE CITY COMMISSION OF THE OF BOYNTON BEACH, FLORIDA DELEGATING AUTHORITY TO A CANVASSING BOARD TO CANVASS RETURNS FOR THE MARCH 2017 MUNICIPAL ELECTION; PROVIDING FOR CONFLICT, SEVERABILITY, AND AN EFFECTIVE DATE. WHEREAS, City Commission has determined that inclusion of the Supervisor of Elections as a member of the City election canvassing board will enhance the integrity of the election process, provide expertise not otherwise available to the City, and therefore serves the interest of the electors and public at large; and WHEREAS, the Palm Beach County Supervisor of Elections has requested that the Supervisor of Elections and two other members be specifically designated and authorized to canvass City of Boynton Beach election returns for the March 2017 municipal election, and WHEREAS, the City Commission has determined that the responsibility to "canvass the returns" is a ministerial and non -legislative function that can be delegated by the City Commission; and NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA THAT: Section 1. The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct, and are hereby incorporated herein and made a part hereof. Section 2. The City Commission hereby delegates the responsibilities to canvass the returns of the 2017 City municipal election to a canvassing board comprised of the Palm Beach County Supervisor of Elections and the City Clerk of the City of Boynton Beach and the City Attorney or his designee. The canvassing board's authority extends to cover all C:AProgram Files (x86)Aneevia.com\docConverterProAtemp\NVDC\598BBA3C-956D-42D4-A5BA-ADOEC0623304\Boynton Beach. 4520.1. Canvassing board 2017 muni_ election_- Reso.doc 2 Page 371 of 424 I returns for all elected positions on the City Commission. The canvassing board's authority 2 extends to runoff elections, if necessary. 3 Section 3. If any clause, section, or other part or application of this Resolution shall 4 be held by any court of competent jurisdiction to be unconstitutional or invalid, such 5 unconstitutional or invalid part or application shall be considered as eliminated and so not 6 affecting the validity of the remaining portions or applications remaining in full force and effect. 7 Section 4. The City shall indemnify and hold harmless the members of the 8 canvassing board in the event either or both are the subject of litigation arising from their duties 9 as canvassing board members. 10 Section 5. This Resolution shall become effective on passage. 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 PASSED AND ADOPTED this day of , 2016. CITY OF BOYNTON BEACH, FLORIDA Mayor — Steven B. Grant Vice Mayor — Mack McCray Commissioner — Justin Katz Commissioner — Christina L. Romelus Commissioner — Joe Casello ATTEST: Judith A. Pyle, CMC City Clerk VOTE YES NO (Corporate Seal) C:AProgram Files (x86)Aneevia.com\docConverterProAtemp\NVDC\598BBA3C-956D-42D4-A5BA-ADOEC0623304\Boynton Beach. 4520.1. Canvassing board 2017 muni_ election_- Reso.doc 2 Page 372 of 424 12.G. NEW BUSINESS 12/6/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/6/2016 REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R16-164- Consideration of proposed Notice of Intent which would establish a moratorium temporarily freezing any administrative processing or approval of group homes. EXPLANATION OF REQUEST: On November 10, 2016 the United States Departments of Justice and Housing and Urban Development Released Updated Fair Housing Act Guidance on State and Local Land Use Laws related to group housing. City Development Department staff and Legal Department staff require time to study the Guidance to determine if revisions should be made to the City Land Development Regulation to address provisions of the Guidance, the scope of which is addressed in the attached Notice of Intent. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Temporarily suspend the approval of all types of group home applications and approvals. FISCAL IMPACT. Non -budgeted Unknown ALTERNATIVES: Not approve or modify the scope and length of the study period. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Attachment r Description Resolution approving Notice of Intent Notice of Intent Page 373 of 424 REVIEWERS: Department Reviewer Action Legal Swanson, Lynn Approved Finance Howard, Tim Approved City Manager LaVerriere, Lori Approved Date 12/1/2016 - 10:27 AM 12/1/2016- 11:18 AM [WNADIENNBNNM Page 374 of 424 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. R16 - A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING ISSUANCE OF A "NOTICE OF INTENT" TO COMMENCE A TEMPORARY MORATORIUM, UNTIL JUNE 1, 2017, ON THE RECEIPT, PROCESSING OR ISSUANCE OF PERMITS FOR GROUP HOMES WITHIN THE CITY OF BOYNTON BEACH, FLORIDA; PROVIDING AN EFFECTIVE DATE WHEREAS, on November 10, 2016 the United States Departments of Justice and Housing and Urban Development Released Updated Fair Housing Act Guidance on State and Local Land Use Laws related to group housing; and WHEREAS, City Development Department staff and Legal Department staff require time to study the Guidance to determine if revisions should be made to the City Land Development Regulation to address provisions of the Guidance, the scope of which is addressed in the attached Notice of Intent; and, WHEREAS, based upon the above facts and recommendations from City Administration, the City Commission deems it necessary and to be in the best interests of the health, safety, and welfare of the citizens and residents of the City of Boynton Beach, to impose a moratorium on processing, consideration, and the approval of any new applications or the issuance of any building permits, engineering permits, certificate of use or development orders for group homes within the City of Boynton Beach, Florida until June 1, 2017; and, WHEREAS, the Commission deems it timely and in the best interest of the City and its residents to undertake review and revision of the zoning regulations as they relate to group housing within the City of Boynton Beach; and, WHEREAS, the Commission has authority to initiate the review process by resolution {00161147.1 306-9001821} Page 375 of 424 29 and issuance of a Notice of Intent; and, 30 WHEREAS, the Notice of Intent attached to this Resolution as Exhibit "A" represents a 31 formal announcement of said planning activities, and the period during which time all 32 applications related to the siting and placement of group homes within the City of Boynton 33 Beach will not be accepted or processed; and, 34 WHEREAS, this Notice of Intent will be in effect from the date of adoption and 35 thereafter up to and including June 1, 2017, unless otherwise terminated or extended by the City 36 Commission by subsequent Resolution following public hearing; and, 37 WHEREAS, the Commission intends that this Resolution constitute zoning in progress 38 and the commencement of a temporary moratorium as a means of temporarily suspending the 39 processing, consideration, and the approval of any new applications or the issuance of any 40 building permits, engineering permits, certificates of use or development orders for group homes 41 within the City of Boynton Beach, Florida until June 1, 2017; and 42 WHEREAS, pursuant to Article VII, Section 2 of the Florida Constitution and Chapter 43 166 of the Florida Statutes, the City of Boynton Beach is authorized and required to protect the 44 public health, safety and welfare of its citizens and has the power and authority to enact 45 regulations for valid governmental purposes that are not inconsistent with general or special law; 46 and, 47 WHEREAS, the public health, safety and welfare is a legitimate public purpose 48 recognized by the courts of the State of Florida. 49 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE 50 CITY OF BOYNTON BEACH, FLORIDA, THAT: {00161147.1 306-9001821} Page 376 of 424 51 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 52 being true and correct and are hereby made a specific part of this Resolution upon adoption 53 hereof. 54 Section 2. The City Commission of the City of Boynton Beach, Florida does hereby 55 issue the Notice of Intent attached hereto as Exhibit "A". 56 Section 3. That this Resolution shall become effective city-wide immediately upon 57 passage 58 Section 4. The Notice of Intent shall be posted and copies provided as required by 59 Ordinance 000-053. 60 Section 5. No application for a development activity, permit, or Business Tax 61 Receipt, that is defined within the scope of the study shall be accepted or processed by the City, 62 following the date of adoption of this Resolution during the study period. 63 Section 6. The City Commission requests that the City Administration address in its 64 study the issues as identified in the Notice of Intent attached hereto as Exhibit "A". 65 66 {00161147.1 306-9001821} Page 377 of 424 67 PASSED AND ADOPTED this day of , 2016. 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 ATTEST: Judith A. Pyle, CMC City Clerk (Corporate Seal) {00161147.1 306-9001821} CITY OF BOYNTON BEACH, FLORIDA Mayor — Steven B. Grant Vice Mayor — Mack McCray Commissioner — Justin Katz Commissioner — Christina L. Romelus Commissioner — Joe Casello VOTE YES NO Page 378 of 424 NOTICE OF INTENT TO ADOPT PENDING AMENDMENTS TO LAND DEVELOPMENT REGULATIONS NOI #2016-02 STATEMENT OF PURPOSE AND SCOPE OF STUDY The purpose of this Notice of Intent is to declare, in anticipation of amendments to the City's Land Development Regulations, a study period to implement revisions to the City's Land Development Regulations related to development regulations applicable to group homes within the City of Boynton Beach. This moratorium is intended to abate the review or approval of group homes to allow time to study the recent Joint Statement of the Department of Housing and Urban Development and the Department of Justice related to Local Land Use Laws and Practices and the Application of the Fair Housing Act. AFFECTED AREA All property within the municipal boundaries of the City of Boynton Beach. GENERAL DESCRIPTION OF POSSIBLE AMENDMENTS TO LAND DEVELOPMENT REGULATIONS (LDR) A. Revisions to land use, zoning and life -safety requirements applicable to group homes that do not constitute intentional or de facto discrimination against prospective occupants of group homes. B. Modification of the City's reasonable accommodation procedures. C. Clarification of per occupant caps related to residential occupancy regulations. D. Inclusion of spacing or dispersal regulations related to group homes. E. Modification of proposed chronic nuisance regulations to group homes. AFFECT ON DEVELOPMENT IF REGULATION ADOPTED There are no specific current LDR code sections that have been identified for amendment. The study is intended to identify regulations that, if amended, would enhance public safety and promote sound planning, and preserve the aesthetic environment and quality of life, without discriminating against individuals who have group home housing needs. EXISTING SECTIONS OF THE LAND DEVELOPMENT REGULATIONS WHICH ARE THE SUBJECT OF THE STUDY AND MAY BE AMENDED To be determined as Dart of studv. PROJECTED TIME FRAME FOR STUDY {00161143.1 306-9001821} Page 379 of 424 From approval of the NOI by the City Commission, up to, and including, June 1, 2017. The planning study including formulation of recommendations is estimated to take 6 months. If additional time is required to complete the study due to the scope or magnitude of the regulatory changes, a request for extension may be requested by the Development Department. The City Commission, following public hearing on the request for extension may extend this Notice of Intent for an additional period of time as specified by the City Commission at the time of extension. STAGE OF THE REVIEW PROCESS THAT THE STUDY PERIOD AND PENDING REGULATION WOULD AFFECT Effective on adoption of this Notice, all the following shall be abated within the City during the study period: A. Processing new applications for group homes; B. Issuance of building permits, certificates of use, business tax receipts for group homes. This Notice of Intent shall only apply to applications submitted to the City after the Notice of Intent is executed. ADDITIONAL NOTICE 1. The Notice of Intent shall be posted in the Development Department and in the notice case located at the main entrance to City Hall. 2. A copy of the Notice of Intent shall be mailed to the Chamber of Commerce. 3. Following issuance of this Notice of Intent, the notice shall be provided to all applicants who may be potentially affected by the pending study and regulatory changes. This notice shall be provided to those individuals by mail, facsimile, electronic mail or in person. Comments including written objections to the Notice of Intent, shall be accepted by the Development Department Director from recipients of this notice. 4. Notice shall be provided to the City's Planning and Development Board. Neither failure by the City Clerk to provide notice as set forth in this section nor the lack of awareness of any potentially affected applicant shall not invalidate the applicability of this notice. Dated: Adopted by Resolution number R16- of the City Commission of the City of Boynton Beach, Florida the day of , 2016. IM Office of the City Clerk {00161143.1 306-9001821} Page 380 of 424 12. H. NEW BUSINESS 12/6/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/6/2016 REQUESTED ACTION BY COMMISSION: Discussion of remaining cemetery plots and possible restriction to Boynton Beach residents. EXPLANATION OF REQUEST: The Boynton Beach Cemetery was approaching capacity during FY 2015-16 with only a few plots remaining for sale. In April 2016, the City Commission approved staff to replat the cemetery and create additional plots by eliminating certain internal roadways and buildings. There were 410 new plots created, each containing lot A and B for a total of 820 grave sites. There were also additional lots made available in Section O and Section W of the cemetery. As of December 1st, Block W is sold out and Block O has 24 plots remaining. The new replat 4 now has 392 plots available for sale. This would be the last possible replat of the space available. That means we have 416 plots remaining or 832 grave sites. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? A comparison of other municipal cemetery practices revealed only two municipalities restricted sales: • Delray Beach limits sales to residents, or purchased for a deceased resident or are immediate family member of the resident to be interred. • Dunedin offers lots exclusively to bona fide residents of the City of Dunedin and persons who have immediate family member interred in the cemetery. • Forest Lawn Cemetery in Oakland Park suggested closing sales at need and sell plots only for preneed allowing ownership to be resident only. • Boca Raton Cemetery was designated as resident only back in the 40's and cannot be changed. • Lake Worth has two cemeteries and offers residents discounts on the lots and services provided • Sunset Memorial Gardens in Ft. Lauderdale offers residents a 25% discount Attached are examples of residency language from Delray Beach and City of Dunedin for your review. FISCAL IMPACT: The revenue from the sale of these additional plots will allow the city to maintain the Cemetery Perpetual Care Fund without infringing upon general public taxfunds. ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Page 381 of 424 Is this a grant? No Grant Amount: ATTACHMENTS: Type D Attachment D Attachment REVIEWERS: Department City Clerk Finance City Manager Reviewer Pyle, Judith Howard, Tim LaVerriere, Lori Description Delray Beach Dunedin Action Approved Approved Approved Date 12/1/2016 - 2:22 PPA 12/1/2016 - 3:39 PPA 12/2/2016 - 8:56 AKA Page 382 of 424 each plot. (b) Cremated remains of a deceased person must be contained in a metal, concrete, stone, marble, or granite container for earth burial. If the cremated remains are in a container of wood, plastic, or other perishable material, the container shall be encased inside a concrete or metal vault for earth burial. 12. INTERMENT IN INFANTSCTI The Cemetery Manager shall designate an appropriate section of the Cemetery for interment of infant remains. Plots within the reserved section shall be of appropriate size to permit the interment of one infant less than one year of age. 13. DISINTERmEN rs AND REhLOVAUL (a) A body or cremated remains may be removed from its original lot or plot, crypt, or niche to a larger or better lot or plot, crypt, or niche in the Cemetery or mausoleum, where there has been an exchange or purchase for that purpose and where all fees and additional charges have been paid in full. (b) The Cemetery Manager shall exercise reasonable care in making a removal, but assumes no liability for damage to any casket, burial case, or urn incurred in making the removal. (c) The disinterment and reinterment of a body shall require the physical presence of a licensed funeral director, Cemetery Manager and cemetery personnel. The funeral director shall obtain written authorization from a legally authorized person prior to the disinterment and reinterment of a dead human body. The disinterment and reinterment of cremated remains shall require the physical presence of the Cemetery Manager and cemetery personnel. The requester must provide written notarized authorization from a legally authorized person to the Cemetery Arrangement Manager prior to the disinterment and reinterment, 14. PAYMENT 0 SERVICE CHARGES. The charges for services in connection with an interment must be paid to the Cemetery Arrangements Manager a minimum of 72 hours prior to the closing of the grave. Charges for disinterments or removal must be paid at the time of issuance of the order for same. nyp F, III. OWNERSHIP�.� D Page 383 of 424 (b) A non-resident with an already interred immediate family member is eligible ta purchase a cemetery space, mausoleum niches and cWt spaces for personal interment. Immediate family members are limited to spouse, children, grandchildren, mother, father, brother, sister, grandfather or grandmother, lawful guardian or dependent, of a person already interred. The individual(s) must.provide adequate proof of residency within the city limits of the Cijy of Delray Beach or kinshil2. (c) Any non-resident may purchase Mausoleum niches and crypt spaces, 21110�k �_� The prices for the Delray Beach Memorial Gardens Municipal Cemetery are set forth in Exhibit "A", attached hereto. (a) Right of interment under owner's certificate of ownership or deed. At the time of purchase of a lot or plot, lot or plot, crypt, or niche and at any time thereafter during the purchaser's lifetime, an owner shall execute a declaration of reservation specifically designating the persons entitled to be buried in the plot or in any or all of the plots in a lot, or vesting the right of designation for unreserved plots in a named person. Upon application by any person for interment of a body in a given burial space, the burden of proof as to the identity of the person to be interred rests upon the applicant. The Cemetery Manager is authorized to rely on the representations as provided in the application. (b) Right of interment in absence of owner's declaration of reservation. In the absence of a declaration of reservation, the order of interment shall be: (i) One burial space shall be forever reserved for the owner and for the owner's surviving spouse, if any. spouses. (ii) Lineal descendants of the owner, or owners, and their respective (iii) Parents of the owner, or owners. (c) Vested rights of owners. The burial rights of any owner shall be presumed to be the sole and separate property of the person named as grantee in the certificate of ownership or deed; provided, however, that the spouse of an owner shall have a vested right of interment of his/her body in any burial space conveyed to the other spouse, provided that such person shall remain the spouse of the owner or shall be the spouse at the time of the 10 Page 384 of 424 RULES AND REGULATIONS The cemetery shall be open to visitors from sunrise to sunset each day. License for use of cemetery property shall be offered exclusively to bona fidg residents of the City of Dunedin, persons who have immediate family members interred in the cemetery and persons who are past elected officials or charter officials of the City of Dunedin. Immediate family members will include: father, mother, son, daughter, husband, wife, grandparent, great grandparent, grandchild, great grandchild, aunt, uncle, stepfather, stepmother, step grandparent, step great grandparent, stepbrother, stepsister, half-brother and half-sister. Revised 01116 Page 385 of 424 13.A. COMMUNITY REDEVELOPMENT ADVISORY BOARD 12/6/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/6/2016 REQUESTED ACTION BY COMMISSION: Reports -- None EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: CLIMATE ACTION DISCUSSION: Is this a grant? Grant Amount: REVIEWERS: Department Reviewer Action Date City Clerk Pyle, Judith Approved 10/23/2016 - 2:42 PM Page 386 of 424 13. B. COMMUNITY REDEVELOPMENT ADVISORY BOARD 12/6/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/6/2016 REQUESTED ACTION BY COMMISSION: Pending Items 1. City Services Survey for the CRA EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: CLIMATE ACTION DISCUSSION: Is this a grant? Grant Amount: REVIEWERS: Department City Clerk Reviewer Action Date Pyle, Judith Approved 10/23/2016 - 2:42 PM Page 387 of 424 13.C. COMMUNITY REDEVELOPMENT ADVISORY BOARD 12/6/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/6/2016 REQUESTED ACTION BY COMMISSION: New Assignments -- None EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: CLIMATE ACTION DISCUSSION: Is this a grant? Grant Amount: REVIEWERS: Department Reviewer Action Date City Clerk Pyle, Judith Approved 11/20/2016 - 4:16 PM Page 388 of 424 14.A. LEGAL 12/6/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/6/2016 REQUESTED ACTION BY COMMISSION: PROPOSED ORDINANCE NO. 16-022 - FIRST READING - Approve the annual update to the Five -Year Capital Improvements Schedule of the Capital Improvements Element of the City's Comprehensive Plan. EXPLANATION OF REQUEST: This item is the 2016/2017 annual update of the Five -Year Capital Improvements Schedule, a component of the City's Comprehensive Plan Capital Improvements Element. The schedule is reviewed annually by the City to reflect the timing, location and funding of capital projects to achieve and maintain, over the five-year period, the adopted level of service standards for public facilities that are necessary to implement the comprehensive plan. The update has been prepared in compliance with Chapter 163.3177, Florida Statutes, which requires that the Capital Improvement Schedule be approved by ordinance. (Note that the budget for the fiscal year 2016/2017, including capital outlays for the subject period, was adopted by the City Commission on September 20, 2016, by Resolution R16-116.) The Capital Improvement Schedule may be revised as needed with approval by the City Commission. With the 2011 legislative changes, local governments are no longer required to submit the annual update of the Five -Year Capital Improvements Schedule to the Department of Economic Opportunity for review. Prior to 2011, the update had to be transmitted as a comprehensive plan amendment to the former state land planning agency, Department of Community Affairs. Other amendments to the Capital Improvements Element outside of the 5 -year schedule, such as policy changes, level of service standard changes, etc., are still subject to the regular expedited amendment review processes. The update comprises the five-year improvements plan of the Palm Beach County School District as required by the state. Local governments must also add transportation improvements included in the applicable metropolitan planning organization's transportation improvement program to the extent that such improvements are relied upon to ensure concurrency and financial feasibility. In compliance with this requirement, the update lists transportation projects financed by Palm Beach County and the Florida Department of Transportation. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The Update reflects the Capital Improvements Plan approved by the City Commission as part of the Fiscal Year 2016/2017 Budget on September 20, 2016. FISCAL IMPACT. N/A ALTERNATIVES: N/A STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: N/A Page 389 of 424 CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: N/A Is this a grant? Grant Amount: ATTACHMENTS: Type Description Ordinance approving Annual Update to Capital D Ordinance Improvements Schedule of the Capital Improvements Element of the City's Comprehensive Plan D Exhibit ExhibitA D Exhibit Exhibit B D Exhibit Exhibit C D Exhibit Exhibit D D Exhibit Exhibit E D Exhibit Exhibit F REVIEWERS: Department Reviewer Action Date Assistant City Manager Howard, Tim Approved 11/30/2016 - 3:25 PPA Finance Howard, Tim Approved 11/30/2016 - 3:25 PPA City Manager LaVerriere, Lori Approved 12/2/2016 - 9:13 AKA Page 390 of 424 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 ORDINANCE NO. 16 - AN ORDINANCE OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING THE ANNUAL UPDATE TO THE FIVE-YEAR CAPITAL IMPROVEMENTS SCHEDULE OF THE CAPITAL IMPROVEMENTS ELEMENT (CIE) OF THE CITY'S COMPREHENSIVE PLAN; PROVIDING FOR CONFLICTS, SEVERABILITY AND AN EFFECTIVE DATE. WHEREAS, Section 163.3177, Florida Statutes, requires that the Capital Improvement Element of the City's Comprehensive Plan be updated; and WHEREAS, this item is the 2016/2017 annual update of the Five -Year Capital Improvements Schedule, a component of the City's Comprehensive Plan's Capital Improvements Element; and WHEREAS, the schedule is reviewed annually by the City to reflect the timing, location and funding of capital projects to achieve and maintain, over the five-year period, the adopted level of service standards for public facilities that are necessary to implement the comprehensive plan; and WHEREAS, the update has been prepared in compliance with Section 163.3177, F.S., which requires that the Capital Improvement Schedule be approved and adopted by the governing body of the local government by Ordinance; and WHEREAS, the proposed 2017 CIE update reflects the Capital Improvement Plan approved by the City Commission as part of the Fiscal year 2016-2017 Budget on September 20, 2016; and NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Page 1 of 3 C:AProgram Files (x86)Aneevia.com\docConverterProAtemp\NVDC\59814DBA-FEF4-4D1E-B123-3824F2E88D24\Boynton Beach.4516.1.CIE_2017 Updates _-_Ordinance.doc Page 391 of 424 28 Section 1. The foregoing "Whereas" clauses are hereby ratified as true and correct 29 and incorporated herein by this reference. 30 Section 2. In order to comply with the provisions of Chapter 163, Florida Statutes, 31 the City Commission hereby approves the annual update to the Five -Year Capital 32 Improvements Schedule of the Capital Improvements Element of the City's Comprehensive 33 Plan a copy of which is attached hereto as Exhibit "A" and incorporated herein. 34 Section 3. The City Commission hereby certifies that it shall and will conduct such 35 public hearings as may be required pursuant to Chapter 163, Florida Statutes, as amended, in 36 order to adopt the Comprehensive Plan Amendments and so directs the City Administration to 37 conduct and publish same, as provided by general law. 38 Section 4. If any clause, section or other part of this Ordinance shall be held by any 39 court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional or 40 invalid part shall be considered as eliminated and in no way affecting the validity of the other 41 provisions of this Ordinance. 42 Section 5. All Ordinances or parts of Ordinances, Resolutions or parts of 43 Resolutions in conflict herewith, be and the same are hereby repealed to the extent of such 44 conflict. 45 Section 6. This Ordinance shall become effective upon its passage and adoption. :• Page 2 of 3 C:AProgram Files (x86)Aneevia.com\docConverterProAtemp\NVDC\59814DBA-FEF4-4D1E-B123-3824F2E88D24\Boynton Beach.4516.1.CIE_2017 Updates _-_Ordinance.doc Page 392 of 424 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 :1 FIRST READING this day of , 2016. SECOND, FINAL READING AND PASSAGE this day of CITY OF BOYNTON BEACH, FLORIDA Mayor — Jerry Taylor Vice Mayor — Joe Casello Commissioner — David T. Merker Commissioner — Mack McCray Commissioner — Michael M. Fitzpatrick VOTE ATTEST: Judith A. Pyle, CMC City Clerk (Corporate Seal) YES NO , 2016. Page 3 of 3 C:AProgram Files (x86)Aneevia.com\docConverterProAtemp\NVDC\59814DBA-FEF4-4D1E-B123-3824F2E88D24\Boynton Beach.4516.1.CIE_2017 Updates _-_Ordinance.doc Page 393 of 424 CITY OF BOYNTON BEACH CAPITAL IMPROVEMENT SCHEDULE FY 2016/17 - FY 2020/21 PROJECT NAME Project FY 2016/2017 Priority Ado ted FY 2017/2018 Plan FY FY FY 2018/2019 2019/2020 2020/2021 Plan Plan Plan Total Audit Fee High 3,200 3,250 3,250 3,250 3,250 16,200 ADA Compliance Boynton Beach Blvd Extension - Paver Repair High 10,000 10,000 Boynton Beach Blvd Extension - Landscaping 18,000 18,000 Boynton Beach Blvd Extension - Paint Overhead Lighting Poles 16,000 16,000 Boynton Beach Blvd (East of Federal Hwy) - Planter Repairs 75,000 75,000 Child Care Center - ADA 223,381 223,381 Children's Museum - Plaza Renovation 20,000 20,000 Children's Museum - Painting Exterior & Soffit Repair 35,000 35,000 City Hall Complex- Amphitheatre Restroom Renovation 6,000 6,000 City Hall Complex- Amphitheatre Shade Replacement 5,000 5,000 City Hall Complex- Amphitheatre Paint Shade Structure High 10,000 10,000 City Hall Complex- Amphitheatre Paint Exterior High 4,000 4,000 City Hall Complex- City Hall Lobby paint and replace carpet 20,000 20,000 City Hall Complex- Commission Chambers Renovation 120,000 120,000 City Hall Complex- Generators and Switchgear 750,000 750,000 City Hall Complex - Parking Garage Floors 200,000 200,000 City Hall Complex- Kids Kingdom Play Area 300,000 300,000 City Hall Complex- Kids Kingdom Parking area sealcoat 10,000 10,000 City Hall Complex- Re -Roof 325,000 325,000 City Hall Complex - Paint City Hall and Fire Station 1 110,000 110,000 City Hall Complex- Sealcoat HS Parking (north)/Overlay West 22,000 22,000 City Hall Complex- West Wing Carpet change to VCT 10,000 10,000 City Hall Complex - W.Wing Bldg. Dept. Plan Review floor tile 15,000 15,000 City Hall Complex- West Wing 1st floor restroom renovation 55,000 55,000 City Hall Complex - W.Wing 1 st floor restroom renov. ADA 15,000 15,000 City Hall Complex- West Wing Air Handler replacement 250,000 250,000 Civic Center - Renovate Auditorium Stage 40,000 40,000 Civic Center -Auditorium Ceiling Renovation 40,000 40,000 Civic Center - Renovate Auditorium Stage ADA 4,000 4,000 Civic Center - Playground Path ADA 0 Civic Center - Playground Replacement 0 Civic Center - Roof Replacement 150,000 150,000 Civic Center - Sealcoat south lot 0 Civic Center - Dumpster enclosure 12,000 12,000 Civic Center - Paint Exterior 25,000 25,000 Head Start Center - Seal coat parking lot 10,000 10,000 Head Start Center - Seal coat parking lot ADA 4,000 4,000 General Government - Carpet Replacement 20,000 10,000 10,000 10,000 50,000 General Government - HVAC Repairs 40,000 40,000 80,000 Library - Paint Building Exterior Sealing & Painting 85,000 85,000 Library - Youth & Technical Services Space Modification 35,000 35,000 Library - 2nd Floor Space Modification 30,000 30,000 Library -Digital Sign 35,000 35,000 Library -Youth Services Carpet 40,000 40,000 Library - Seal Coat all lots 20,000 20,000 Library - Renovate Restrooms 20,000 20,000 Library -Renovate Restrooms ADA 22,000 22,000 Library - Exterior Lighting and Security upgrades 200,000 200,000 Library -Program Room Carpet 30,000 30,000 Library - ADA* 34,189 34,189 Pistol Range Renovations 0 Pistol Range ADA* 6,794 6,794 Public Works Complex - Admin Bldg. & Warehouse Roofing 60,000 60,000 Public Works Complex Painting 43,000 43,000 Public Works Compound - Sealcoat parking lot Public Works Compound - Parking Lot ADA 9,000 11,000 9,000 11,000 Public Works Compound - Paint all building exterior 20,000 20,000 Public Works Compound - Paint fuel tanks 4,000 4,000 Public Works Compound - Fleet Maintenance bay painting 50,000 50,000 Public Works Compound - Fleet Maintenance Remodel 578,000 578,000 Public Works Compound - ADA* 25,863 25,863 Schoolhouse Children's Museum - ADA* 16,088 16,088 Security - City Wide Upgrades - Door Hardware 75,000 75,000 150,000 TOTAL GENERAL GOVERNMENT PROJECTS S 27,200 83,002,096 1 S 622,719 1 S 909,250 S 19,250 $ 4,580,515 Page 394 of 424 PROJECT NAME Project Priority FY FY 2016/2017 2017/2018 Adopted Plan FY FY FY 2018/2019 2019/2020 2020/2021 Plan Plan Total Art Center - Ceiling Tile Replacement 10,000 10,000 Art Center - Awning 7,000 7,000 Art Center - Parking Lot Resealing 16,000 16,000 Art Center - Parking Lot Lighting 50,000 50,000 Art Center - ADA* 1 22,905 22,905 Barton Park - Replace Monument Sign & Paint Restroom 5,000 5,000 Barton Park - Restroom Renovation 6,000 6,000 Barton Park - Restroom Renovation - ADA 20,000 20,000 Betty Thomas Neighborhood Park - Parking Lot Resealing 3,000 3,000 Betty Thomas Neighborhood Park - Pavilion Wood Sealing 3,000 3,000 Betty Thomas Neighborhood Park - P.Lot Resealing ADA 4,200 4,200 Betty Thomas Neighborhood Park - Basketball Markings 2,000 2,000 Betty Thomas Neighborhood Park - Basketball Mark. ADA 3,700 3,700 Betty Thomas Neighborhood Park - Tables and Cans 12,000 12,000 Betty Thomas Neighborhood Park - Tables and Cans ADA 9,000 9,000 Bicentennial Park - ADA* 2,558 2,558 Boynton Lakes Park - Park Furnishing 5,000 5,000 Boynton Lakes Park - Playground Equip. & Gazebo Paint. 32,000 32,000 Boynton Lakes Park - Playgr.Equip. & Gazebo Paint. ADA 9,000 9,000 Boynton Beach Memorial Park (Cemetery) - ADA* 29,145 29,145 Carolyn Sims Center and Denson Pool - Paint exterior 25,000 25,000 Carolyn Sims Center - Sealcoat Parking Lot ADA 12,000 12,000 Carolyn Sims Center -Sealcoat Parking Lot 11,000 11,000 Carolyn Sims Center -Playground equipment replacement 75,000 75,000 Carolyn Sims Center -Paint Pavilion and table 10,000 10,000 Carolyn Sims Center -Paint site lighting poles and fixtures 30,000 30,000 Congress Ave Barrier Free - Fitzone 10,000 10,000 Congress Ave Barrier Free - Playground High 250,000 250,000 Congress Ave Barrier Free Park- Paint Poles 12,000 12,000 Congress Ave Barrier Free Park - Replace Play Surface 150,000 150,000 Congress Ave Barrier Free Park - Rehab Splash Pad 60,000 60,000 Congress Ave Barrier Free Park - Restroom Refurbishment 29,000 29,000 Congress Ave Barrier Free Park - ADA - Sidewalk 20,000 20,000 Congress Ave Barrier Free Park - Refurbish Bio-swale 20,000 20,000 Edward Harmening Arbor Park - ADA* 3,756 3,756 Forest Hill Park - Basketball court upgrades 17,000 17,000 Forest Hill Park - Playground Replacement ADA 112,000 112,000 Forest Hill Park - Playground Replacement 40,000 40,000 Galaxy Park - ADA* High 3,548 3,548 Hester Center - Basketball Court Resurfacing 12,000 12,000 Hester Center - Park Furnishing 15,000 15,000 Hester Center - Pavilion Pathway Repair 8,000 8,000 Hester Center Building - Lobby Renov. Architect Services 30,000 30,000 Hester Center Building - Lobby Renovation Construction High 150,000 150,000 Hester Center Ball fields - Football fence 20,000 20,000 Hester Center Ball fields - Paint pavilion Hester Center Building - Exterior Painting 5,000 80,000 5,000 80,000 Hester Center - Irrigation Lines 200,000 200,000 Hester Center Building - Game room carpeting 8,000 8,000 Hester Center Building - Game room restrooms and ADA 0 Hester Center Building - HVAC 300,000 300,000 Hester Center Building - Admin. Offices Drainage Repair High 25,000 25,000 Hester Center - Playground Equipment 100,000 100,000 Hester Center - Playground Equipment for ADA 360,000 360,000 Hester Center - Field Configuration 250,000 250,000 Hester Center - Playground Restroom Painting 6,000 6,000 Hester Center - Roof Repair High 50,000 50,000 Hester Center - Parking Lot Seal Coat ADA 25,000 25,000 Hester Center - Scrub Fence 60,000 60,000 Hester Center - Accessible route from Center to Park 8,000 8,000 Hester Center - Playground Restroom Refurbishment 16,000 16,000 Hester Center - Multi Purpose Field 75,000 75,000 Hester Center - Tennis Court Resurfacing 10,000 10,000 Hester Center - Tennis Court Resurfacing ADA 3,000 3,000 Hester Center - Parking Lot Seal Coat 80,000 80,000 Hester Center - Wood Pavilion Painting and roofing 8,000 8,000 Hester Center - Wood Pavilion Painting and roofing ADA 500 500 Page 395 of 424 PROJECT NAME Project Priority FY FY 2016/2017 2017/2018 Adopted Plan FY FY FY 2018/2019 2019/2020 2020/2021 Plan Plan Plan Total Heritage Park - ADA* 858 858 Hibiscus Park - ADA* Hibiscus Park - Playground Equipment 24,164 24,164 0 Hibiscus Park - Playground Equipment ADA 0 Intracoastal Park - Carpet Replacement 30,000 30,000 Intracoastal Park - Intracoastal Parking Lot Resealing 45,000 45,000 Intracoastal Park - Sealcoat parking lot 30,000 30,000 Intracoastal Park - Sealcoat parking lot ADA 15,000 15,000 Intracoastal Park- Refurbish restrooms 50,000 50,000 Intracoastal Park - Refurbish restrooms ADA 25,000 25,000 Jaycee Park - Interpretive Art 10,000 10,000 Jaycee Park - Restroom Building Exterior Painting 12,000 12,000 Jaycee Park - Park Furnishings 10,000 10,000 Jaycee Park - Parking Lot Resealing 5,000 5,000 Jaycee Park -Sealcoat parking lot 4,000 4,000 Jaycee Park -Sealcoat parking lot ADA 2,000 2,000 Jaycee Park -Paint Pavilions 7,000 7,000 Jaycee Park -Pour In Place repair 20,000 20,000 Kiwanis Sierra Park - ADA* 2,039 2,039 Knollwood Park - Gazebo Painting 5,000 5,000 Knollwood Park - Parking Lot 3,000 3,000 Laurel Hills Park - Basketball Court Restoration 8,000 8,000 Laurel Hills Park -Parking Lot 2,000 2,000 Laurel Hills Park -Basketball CourtADA 20,000 20,000 Laurel Hills - Split Rail Fence 50,000 50,000 Little League ADA 89,000 89,000 Madsen Center - ADA* 28,825 28,825 Mangrove Park - Flooring 7,500 7,500 Mangrove Park - Boardwalk 1,600,000 1,600,000 Mangrove Park - Fence Repair 8,000 8,000 Mangrove Park - Bench replacement 3,000 3,000 Mangrove Park - Interpretive markers 10,000 10,000 Mangrove Park - Refurbish Restrooms 6,000 6,000 12,000 Mangrove Park - Refurbish Restrooms ADA 7,000 7,000 Mangrove Park - Sealcoat Parking 12,000 12,000 Mangrove Park - trash can replacement 5,000 5,000 Mangrove Walk at the Marina - ADA* 9,438 9,438 Meadows Park - Restroom Building Exterior Painting 6,000 6,000 Meadows Park - Fitness Trail Equipment 9,000 9,000 Meadows Park - Park Furnishings 25,000 25,000 Meadows Park - Pathways/Sidewalks Repair 75,000 75,000 Meadows Park - Tennis Courts Fencing 12,000 12,000 Meadows Park - Fence Removal 6,000 6,000 Meadows Park - Basketball court 7,000 7,000 Meadows Park - Parking Lot Sealcoat 16,000 16,000 Meadows Park - Restroom Refurbishment 14,000 14,000 Meadows Park - Restroom Refurbishment ADA 8,000 8,000 Meadows Park - Playground Equipment 95,000 95,000 Meadows Park - Playground Equipment ADA 16,000 16,000 Meadows Park - Tennis Court Resurfacing and Fencing 33,000 33,000 Meadows Park - Restroom Painting 7,000 7,000 Oceanfront Park - Parking Lot Lights 30,000 30,000 Oceanfront Park -North Shade Sails 20,000 20,000 Oceanfront Park - Sealcoat parking lot 60,000 60,000 Oceanfront Park - Sealcoat parking lot ADA 7,000 7,000 Oceanfront Park - Paint beachfront buildings and pavilion 20,000 20,000 Oceanfront Park - Asphalt pathway 35,000 35,000 Oceanfront Park - Stairway retaining wall 15,000 15,000 Oceanfront Park - Replace Pavillion Steel Roof 90,000 90,000 Oceanfront Park - Refurbish restrooms High 6,000 6,000 Oceanfront Park - Refurbish restrooms ADA High 6,000 6,000 Oceanfront Park- South and Center Shade Sail poles 38,000 38,000 Oceanfront Park - Shade sail poles 25,000 25,000 50,000 Oceanfront Park - Playground replacement 20,000 20,000 Oyer Park - Boat Ramp 350,000 350,000 Oyer Park - Parking Lot Resealing 100,000 100,000 ,Oyer Park - Shade Sails 15,000 15,111111 Page 396 of 424 PROJECT NAME Project FY 2016/17 Priority Adopted FY 2017/18 Plan FY 2018/19 FY 2019/20 FY 2020/21 Plan Plan Plan Total Oyer Park - Coast Guard Bldg. and pavilion painting Oyer Park - Coast Guard Bldg. and pavilion painting ADA 14,000 2,000 14,000 2,000 Oyer Park - Coast Guard Bldg. window replacement 7,000 7,000 Oyer Park - Coast Guard Bldg. window replacement ADA 7,000 7,000 Oyer Park - Dredge Channel 100,000 100,000 Oyer Park - Restroom Refurbishment High 8,000 8,000 16,000 Oyer Park - Restroom Refurbishment ADA High 71000 7,000 Oyer Park - Fishing Pier Railing 0 Oyer Park - Fishing Pier deck replacement 125,000 125,000 Oyer Park - New Dumpster Enclosure 15,000 15,000 Oyer Park - Paint Restroom Exterior 5,000 5,000 Palmetto Greens Linear Park - Playground ADA 4,000 4,000 Palmetto Greens Linear Park - Rep./maint. Picnic tabl.ADA 5,000 5,000 Palmetto Greens Linear Park - Paint pavilion 3,000 3,000 Palmetto Greens Linear Park - Overlay internal park path 8,000 8,000 Palmetto Greens Linear Park - Overlay int. park path ADA 4,000 4,000 Palmetto Greens Linear Park - Restroom Refurbishment 8,000 8,000 16,000 Palmetto Greens Linear Park - Restroom Refurb. ADA 10,000 10,000 Palmetto Greens Linear Park - Parking Lot Sealcoat 6,000 6,000 Palmetto Greens Linear Park - Parking Lot Sealcoat ADA 7,000 7,000 Palmetto Greens Linear Park - Playground 0 Palmetto Greens Linear Park - Playground ADA 0 Pence Park - Park Furnishings 6,000 6,000 Pence Park - Basket Ball Court 0 Pence Park - Basket Ball Court ADA 0 Pence Park - Playground Replacement 0 Pence Park - Playground Replacement ADA 0 Pence Park - Paint Restroom exterior 5,000 5,000 Pence Park -Restroom refurbishment High 6,000 6,000 Pence Park -Restroom refurbishment ADA High 14,000 14,000 Pence Park - Parking Spaces, new ADA 5,000 5,000 Pioneer Canal Park - Fishing Pier Repair 8,000 8,000 Pioneer Canal Park - Fishing Pier Path ADA 8,000 8,000 Pioneer Canal Park - Split Rail Fence 75,000 75,000 Pioneer Canal Park - Tennis Court Fencing 15,000 15,000 Pioneer Canal Park- Basketball and Tennis Courts 16,000 16,000 Pioneer Canal Park - Basketball and Tennis Courts ADA 18,000 18,000 Pioneer Canal Park- Can, Benches and Grills 10,000 10,000 Pioneer Canal Park - Parking Lot 10,000 10,000 Pioneer Canal Park - Refurbish Volleyball court ADA 14,000 14,000 Pioneer Canal Park- Restroom Refurbishment 13,000 13,000 Pioneer Canal Park - Restroom ADA 16,000 16,000 Quantum Park - parking Lot 250,000 250,000 Sara Sims Park - Basketball Court Restoration 8,000 8,000 Sara Sims Park - Park Furnishings 9,000 9,000 Sara Sims Park - Restroom Renovation High 20,000 20,000 Sara Sims Park Restroom Renovation ADA High 13,000 13,000 Sara Sims Park Fence 300,000 300,000 Sara Sims Park Irrigation Upgrade 150,000 150,000 Sara Sims Park Parking Lot 40,000 40,000 Sara Sims Park Parking Lot ADA Sara Sims Park Pavilion 7,000 40,000 7,000 40,000 Sara Sims Park Water Fountain Replacement Medium 12,000 12,000 Sara Sims Park - ADA* 30,198 30,198 Sara Sims Park - Resodding 200,000 200,000 Senior Center - Flooring 38,000 38,000 Senior Center - Patio & Awning Repairs 8,000 8,000 Senior Center - HVAC Replacement 30,000 30,000 Tennis Center - Parking Lot Sealcoat 30,000 30,000 Tennis Center - Parking Lot Sealcoat ADA 5,000 5,000 Tennis Center - Parking Lot Median Upgrade 48,000 48,000 Tennis Center - Clubhouse Repairs 41,000 41,000 Tennis Center - Clubhouse Repairs ADA 1,000 1,000 Tennis Center - Entry Sign 3,000 3,000 Tennis Center - Entry Roadway Rehab 25,000 25,000 Veterans Park - ADA* 1,072 1,072 TOTAL RECREATION & PARKS PROJECTS I $ 570,548 1 $ 4,425,432 1 $ 868,864 1 $ 1,693,562 1 $ 760,000 1 $ 8,318,406 Page 397 of 424 PROJECT NAME Project PriorityAdopted FY 2016/17 FY 2017/18 Plan FY 2018/19 Plan FY 2019/20 FY 2020/21 Plan Plan Total Citywide Public Safety Radio System High 375,000 375,000 375,000 375,000 375,000 1,875,000 Fire Training Site at Rolling Green 1,000,000 Expand Wi-Fi Coverage 100,000 150,000 12,000 100,000 Fire Station 2 & 4 - Kitchen Renovations 500,000 12,000 80,000 High 45,000 80,000 Fire Station #1 - Replace HVAC High 80,000 12,000 Campus Communications Fiber Repalcement 80,000 Fire Station #3 - Parking Lot Resealing 40,000 40,000 30,000 55,000 Additional Exagrid Appliance 30,000 Fire Station #4 - Exterior Painting 45,000 $ 910,000 45,000 $ 810,000 45,000 45,000 Fire Station #3 -Apparatus bay ceiling 50,000 30,000 30,000 Fire Station #3 - Community Room Soffits and Lighting 30,000 50,000 50,000 30,000 Fire Station #5 - Reseal roof High 200,000 20,000 200,000 Fire Station #3 - Impact Windows 20,000 Network Access Control 95,000 0 Fire Station #3 - HVAC Condensers 95,000 Replace Storage SAN - Fire Station 5 0 Fire Station #2 - Paint Building exterior High 30,000 100,000 Replace Vmware Hosts 30,000 Fire Station #3 - Sealcoat parking lot 45,000 23,000 45,000 TOTAL INFORMATION TECHNOLOGY PROJECTS1 23,000 Fire Station #3 - Paint Exterior $ 529,640 $ 385,640 1 $1,240,640 $ 240,640 20,000 20,000 Fire Station #3 - Impact Windows 150,000 150,000 Fire Station #3 - HVAC Condensers 25,000 25,000 Fire Station #3 - Kitchen ceiling repair 20,000 20,000 Fire Station #2 -ADA* 8,643 8,643 Fire Station #3 -ADA* 12,526 12,526 Fire Station #4 -ADA* 15,724 15,724 Fire Station #5 - ADA* 11,960 11,960 TOTAL PUBLIC SAFETY PROJECTS I $ 685,000 $ 713,000 $ 443,853 1 $ 395,000 $ 550,000 i $ 2,786,853 Police CAD Records Management System High 190,640 190,640 190,640 190,640 190,640 953,200 Alternative to SunGard/HTE ERP system High 150,000 150,000 150,000 1,000,000 150,000 1,000,000 Expand Wi-Fi Coverage High 150,000 12,000 600,000 500,000 500,000 12,000 Network Circuit Certifier High 45,000 12,000 45,000 45,000 45,000 12,000 Campus Communications Fiber Repalcement 1 55,000 40,000 40,000 40,000 55,000 Additional Exagrid Appliance $ 475,000 45,000 $ 910,000 $ 810,000 $ 810,000 45,000 Replace Storage SAN at Disaster Recovery Site 50,000 50,000 Enterprise Video Surveillance System 50,000 50,000 50,000 50,000 200,000 Fire Station 5 Wi-Fi Upgrade 20,000 20,000 Network Access Control 95,000 95,000 Replace Storage SAN - Fire Station 5 100,000 100,000 Replace Vmware Hosts 45,000 45,000 TOTAL INFORMATION TECHNOLOGY PROJECTS1 1 $ 190,640 $ 529,640 $ 385,640 1 $1,240,640 $ 240,640 1 $ 2,587,200 Sidewalks - Replacement High 130,000 195,000 75,000 75,000 75,000 550,000 Sidewalks Ramp - ADA (estimate) High 150,000 150,000 150,000 150,000 150,000 750,000 Street Maintenance/Impv. High 150,000 600,000 600,000 500,000 500,000 2,350,000 Bridge Repair - Maintenance & Improvements High 45,000 45,000 45,000 45,000 45,000 225,000 FEC Crossing Upgrade 1 1 40,000 40,000 40,000 40,000 160,000 TOTAL TRANSPORTATION/ROADWAY PROJECTS $ 475,000 1 $1,030,000 $ 910,000 $ 810,000 $ 810,000 1 $ 4,035,000 GRAND TOTALI I $ 1,948,388 1 $9,700,168 1 $3,231,076 1 $5,048,452 1 $2,379,890 1 $ 22,307,974 Page 398 of 424 N 4- 0 \O O N O O kn O O M O Q\ O M O O N O O Q\ kn O O O N kn O O k O k f O Q\ N O O O N O fn O O M N p O N C1 C1 N M rn r N 00 Crn M M M l- 00 � b19 b19 69 519 IT O O O N O M W) W) rl O .. O M oc M oc M N 00 00_ M aa' C...... O oc \C en M O W) M N P � b19 i O O M M O O O O O O O O O O O M M b19 M M 69 p b19 \C N fn r O o Ooc O AC AC of AC O .. N M O M IT - r- en M O O 0 0 0 0 0 0 0 00 ^ Cl O O C1N M �` p oc M 00 O l— M N N w 73 lJ S -I iC �'' Q3 ,""� 1� '-� �y C� "i, "� Oy en 7100 •� Ct .� w U C C� C� �Q N 4- 0 UTILITY CAPITAL IMPROVEMENT SCHEDULE FY2016/17 - FY2020/21 Fund Project Name 2016/2017 Adopted 2017/2018 Plan 2018/2019 Plan 2019/2020 Plan 2020/2021 Plan 5 Year CIP PROJECT TOTAL Neighborhood Utility Improvements 403 Chapel Hill/Mission Hill/Lake Eden WATER Main Replacement 200,000 200,000 $ 400,000 Chapel Hill subtotal 200,000 200,000 $ 400,000 403 Golfview Harbor STORMWATER Improvements-smrface water quality pre-treatment 100,000 100,000 - - $ 200,000 Golfview Harbor subtotal 100,000 100,000 $ 200,000 403 Dirrrmick & Potter Utility Water Improvements - 400,000 $ 400,000 Dimmick & Potter subtotal 400,000 $ 400,000 403 Seacrest Corridor Swale/STORMWATER Management 1,400,000 $ 2,820,000 403 Seacrest Corridor WATER Main Re lacement 1 4.000.0001 3.700.0001 1 1 1 S 7.700000 Seacrest Corridor subtotal 5,400,0001 5,120,000 - 1 1 $ 10,520,000 Neighborhood Utility Improvements - 403 TOTAL $ 5,500,000 $ 5,620,000 $ 200,000 $ 200,000 $ $ 11,520,000 Water Distribution Improvements 403 Water Main R & R (Federal Hwy DOT agreement, Lawrence Road, Seacrest Blvd - reuse project) 250,000 250,000 250,000 250,000 250,000 $ 1,250,000 403 Water Meter Replacement R & R 25,000 25,000 25,000 25,000 25,000 $ 125,000 403 Water Main Valves R & R 180,000 180,000 180,000 180,000 180,000 $ 900,000 403 Sand Castle Water Distribution Improvements 500,000 $ 500,000 403 Water Meter Flex Net meter reading improvements 150,000 $ 150,000 Water Distribution Improvements - 403 TOTAL $ 1,105,000 $ 455,000 $ 455,000 $ 455,000 $ 455,000 $ 2,925,000 Water Supply and Plant Improvements Wellfield/Supply/Storage 403 Wellfield & Water Storage Control Telemetry (Asset Mgmt.) WATER 50,000 50,000 30,000 10,000 10,000 $ 150,000 403 Wellfield Rehabilitation - column pipe, pumps, motors, etc. 300,000 300,000 300,000 300,000 300,000 $ 1,500,000 Wellfield Improvements 350,000 350,000 330,000 310,000 310,000 1,650,000 403 Replace Pumps and Speed Drives, Sludge Pumps, transmitters, etc. 100,000 100,000 100,000 100,000 100,000 $ 500,000 403 Water Plant Repairs - Mechanical 100,000 100,000 100,000 100,000 100,000 $ 500,000 403 Water Plant Repairs - Electrical 100,000 150,000 150,000 150,000 150,000 $ 700,000 403 Water Plant Repairs - Treatment 125,000 125,000 125,000 125,000 125,000 $ 625,000 403 Storage Tank Valve Replacement 150,000 150,000 $ 300,000 403 Security upgrades - perimeter protection and surveillance entry notification 30,000 30,000 30,000 30,000 30,000 $ 150,000 403 Admin Building Repairs, carpeting, A/C, roofing, flooring 200,000 35,000 35,000 35,000 35,000 $ 340,000 403 HVAC Repairs Admin Building 150,000 150,000 $ 300,000 Plant Improvements 805,000 840,000 690,000 540,000 540,000 3,415,000 403 Replace Laboratory Equipment 32,000 32,000 32,000 32,000 32,000 $ 160,000 West Water Treatment Plant - ADA $ 403 New Lab Building 700,000 $ 700,000 404 Remote Storage and Pmnping Facility (NE Quadrant), EXPANSION 180,000 3,320,000 $ 3,500,000 Water Supply and Plant Improvements - 403 TOTAL $ 1,887,000 $ 1,222,0001 $ 1,052,0001 $ 882,0001 $ 882,0001 $ 5,925,000 Water Supply and Plant Improvements - 404 TOTAL $ 180,000 $ 3,320,000 $ $ $ $ 3,500,000 Wastewater Collection System Improvements Lift Stations 403 Lift Stations Pump R & R 120,000 120,000 120,000 120,000 120,000 $ 600,000 403 Pump Replacement Program R & R 750,000 750,000 750,000 $ 2,250,000 403 Master Lift Station R & R - Mechanical & Electrical, pumps and odor control 316, 319, or 356 dependent on Pence Park LS 1,000,000 1,000,000 1,000,000 1,250,000 1,000,000 $ 5,250,000 403 Force Main Valves and Air Release Valves R & R 700,000 $ 700,000 403 Manhole R & R 150,000 150,000 150,000 150,000 150,000 $ 750,000 403 Gravity Sewer R & R 200,000 200,000 200,000 200,000 200,000 $ 1,000,000 403 PreSSure Sewer R & R 200,000 200,000 200,000 200,000 200,000 $ 1,000,000 403 Emergency stationary generators or pumps R & R 200,000 200,000 200,000 200,000 200,000 $ 1,000,000 403 Avondale Pines - LWDD Project (Wastewater) 3,000,000 $ 3,000,000 403 Riverwalk Plaza (Wastewater Improvement) 250,000 $ 250,000 403 Lift Station Communications Upgrade 250,000 500,000 500,000 500,000 500,000 $ 2,250,000 403 Rehab Pumping Station Control Telemetry (Asset Mgmt.) SEWER 30,000 30,000 30,000 30,000 30,000 $ 150,000 404 1 Silverwood Estates (Force Main) 1,000,000 $ 1,000,000 Wastewater Collection System Improvements - 403 TOTAL $ 2,850,000 $ 2,650,000 $ 6,150,000 $ 3,400,000 $ 3,150,000 $ 18,200,000 Wastewater Collection System Improvements - 404 TOTAL $ 1,000,000 1 $ - $ - $ $ $ 1,000,000 Page 401 of 424 Fund Project Name 2016/2017 Adopted 2017/2018 Plan 2018/2019 Plan 2019/2020 Plan 2020/2021 Plan 5 Year CIP PROJECT TOTAL Storm Water Improvements 403 Stormwater Systems (Various Locations) R &R 200,000 200,000 200,000 200,000 200,000 $ 1,000,000 SE 26th Avenue - Stormwater improvement 1 400,000 $ 400,000 Storm Water Improvements - 403 TOTAL $ 200,000 $ 200,000 $ 200,0001 $ 600,000 $ 200,000 $ 1,400,000 Reuse Distribution Improvements 404 REUSE Distribution System - 8 MGD Program 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 $ 10,000,000 Reuse Distribution Improvements - 403 TOTAL $ - $ - $ - $ - $ - $ - Reuse Distribution Improvements - 404 TOTAL $ 2,000,000 $ 2,000,000 $ 2,000,000 $ 2,000,000 $ 2,000,000 $ 10,000,000 Studies/Analyses/Mise. 403 Update base map/aerial photogrammety (ready for CADD) SEWER PORTION 100,000 50,000 50,000 $ 200,000 403 Update Base Map/Aerial Photogrammety (ready for CADD) WATER PORTION $ 404 Utility Accquisition - MP 1,500,000 1,500,000 1,500,000 500,000 500,000 $ 5,500,000 404 Utility Accquisition - Royal Manor $ 100,000 $ - Studies/Analyses/Mise 403. - TOTAL $ 50,000 $ 50,000 $ - $ - $ 200,000 Studies/Analyses/Mise. 404 - TOTAL $ 1,500,000 $ 1,500,000 $ 1,500,000 $ 500,000 $ 500,000 $ 5,500,000 Regional Plant 403 SCRWWTP CIP Funding 500,000 $ 500,000 403 Bio -solid Pelletization Program $ Regional Plant - TOTAL $ 500,000 $ $ $ $ $ 500,000 Grand Total Utilities CIP - 403 Fund $ 12,142,000 $ 10,197,000 $ 8,107,000 $ 5,537,000 $ 4,687,000 $ 40,670,000 Grand Total Utilities CIP - 404 Fund $ 4,680,000 $ 6,820,000 $ 3,500,000 1 $ 2,500,000 $ 2,500,000 1 $ 20,000,000 Combined Total Utilities CIP $ 16,822,000 $ 17,017,000 $ 11,607,000 1 $ 8,037,0001 $ 7,187,000 1 $ 60,670,000 Page 402 of 424 UTILITY CAPITAL IMPROVEMENT SCHEDULE FY2016-17 to FY2020-21: FUNDING SOURCES FUNDING SOURCES - 403 2016/2017 Adopted 2017/2018 Plan 2018/2019 Plan 2019/2020 Plan 2020/2021 Plan FUNDING TOTAL FUND RESERVES & INTEREST UTILITY FD TRANSFER GRANT FUTURE DEBT - BONDS 5,042,000 4,697,000 (393,000) 37,000 (813,000) $ 8,570,000 5,400,000 5,500,000 5,500,000 5,500,000 5,500,000 $ 27,400,000 - - 3,000,000 - $ 3,000,000 1,700,000 $ 1,700,000 3.000.000 1.500.000 Grand Total - Fund 403 S 12,142,000 S 10,197,000 1 S 8,107,0001 S 5,537,000 S 4,687,000 S 40,670,000 (80,281) 20,000 30,000 10,300 (9,597) (19,693) 5.400,000 FUNDING SOURCES - 404 2016/2017 Adopted 2017/2018 Plan 2018/2019 Plan 2019/2020 Plan 2020/2021 Plan FUNDING TOTAL FUND RESERVES & INTEREST RESERVES: CAP FEES GRANT FUTURE DEBT - BONDS 180,000 1,500,000 1,500,000 500,000 500,000 $ 4,180,000 1,500,000 2,000,000 2,000,000 2,000,000 2,000,000 8 9,500,000 - - - - - $ - 1 3,000,000 3,320,000 1 - 8 6,320,000 Grand Total - Fund 404 1 S 4,680,0001 S 6,820,0001 S 3,500,000 S 2,500,000 S 2,500,000 S 20,000,000 Fund 403 - Beginning Fund Balance Future Debt (Brant% Ilse. Revenue 2012 Bond Issue (Fund 410) Transfer front Operations (Fund 401) 4" oW Project Expenditures Fund 403 - Period Ending Fund Balance 1'ota( Project Enctunbrances Prior Year ,A% t,8<tE;1e: ,-0dopted Budget Fund 403 Projected Ending Balance Fund 404 - Beginning Fund Balance Future Debt Capital Fac. Charges (Brant% Ilse. Revenue 2012 Bond Issue (Fund 410) 4" oW Project Expenditures Fund 404 - Period Ending Fund Balance 1'ota( Project Enctunbrances Prior Year ,A% t,8<tE;1e: ,-0dopted Budget Fund 404 Projected Ending Balance 2016/2017 Plan 2017/2018 Plan - 2018/2019 dPlan 2019/2020 Plan 2020/2021 Plan 1,477,000 (550,000) (5,252,500) (7,912,025) (8,028,145) 1,700,000 3.320.000 3.000.000 1.500.000 1.500.000 1.500.000 1.500.000 15,000 (5.5(}(}) (52.525) (79,120) (80,281) 20,000 30,000 10,300 (9,597) (19,693) 5.400,000 5,500,000 5,500,000 5,500,000 5,500,000 l.tiMMOO'0 (t,.('O.( OO( ()7j)()() } (�3" .()()O } L6 .000 } (550,000) (5,252,500) (7,912,025) (8,028,145) (7,295,427) 2016/2017 Plan 2017/2018 Plan 2018/2019 dPlan 2019/2020 Plan 2020/2021 Plan 3,160,000 3,000,000 1,030,000 (959,700) (1,969,297) 3.000.000 3.320.000 1.500.000 1.500.000 1.500.000 1.500.000 1.500.000 20,000 30,000 10,300 (9,597) (19,693) l.tiMMOO'0 (t,.('O.( OO( (3 0 (OO( ( 500MOO} O(}} 3,000,000 1 1,030,000 1 (959,700) (1,969,297) (2,988,990) Page 403 of 424 W m F_ v � N a� Q U y ti N O N ti 0 N LL N 4- 0 O OO to M W O to V r M M W V N (O V r O O to to (O V to O V V N O to M t71 N V t0 M M (O M r 0'1 0'1 N r t0 00 0 00 rO N r M N M O O O W W M V O to O) V r N r t71 V O (O O N W O N M V N to r N r to (O N N N W (O N O N to W O O V M V V to V r V r V r N r O r O V O r 10 N N O W N 00 r to r to M O r O M r O_ to to W N 00 O M O O O r r r O to (O W N N to to V 00 01 C O to N 00 (O N N t71 r O (O O r O M VN W r 0'1 O O 01 N to r M r N r r 00 r 00 r 00 N N N to (O O V 1- N V N r r M to N N I- M � N LL 6% o o ' ' O M O O O (O O t71 O O O M 00 M (O to N N O O r W O O O t71 O r O O O 0 O M O W O W O O (O M r 0 0 0 N r r O I- r 0 0 0 O N V to V 01 r N O O O 00 to r O r 00 00 r V O O to to W 00 O t0 N to (O M r V (O N 00 00 O 00 V (O O O O to O M O (O N O O W O M O O r r-0 V O'1 V V N (0 (O O r 00 01 LL V r to V M O O to W V N N CF)N C4 M N N N r r r r r 6% MM ' t0 to O M ' ' 00 0 0 0 0 0 0 o 01 O O O V 00 M M to M w O LO O N 00 (O V (0 O r 00 (O t0 O O O O O 00 O r O r O W O V (O t0 r 0 0 0 N r 0 O I- r O O (O O N V to 01 w r N O 00 O t00 O O (O t0 to O O r 000 O O to to 2000 M V N r V N r 0 O O to V W to O V O O W V O Oto O W O M O r N N r O W O r M r O W V M V M N (O to O Oc N r r V N r N O r 0 V M O M O N to 00 V 00 N N N r r t0 LL r (0 00 to N 00 O r N r T to N N r In 6% O 00 ' 00 to O V' ' t71 0 0 0 0 0 0 o 01 O O O V 00 M M to M t71 C31 LO O N r (O r (0 O O t0 O O V V O V O O O M O O O V O W O r (O O r 0 0 0 N r 0 O r r 0 0 (O O N V to 01 O N C V 00 N 000 N to N O r 00 O r O O O to to W O OOW r N O to t0 O M N r O to N r to V r M O 00 V O'1 O N O M O M O (O N r r O 00 O N r O W V M V M N (O to O W t71 N 00 (O N M r r r V M O O r to W V M N N N r t0 LL r (O 00 to r r 00 r N r M V N 01 01 r r V Vi ER O r ' r to O to ' N 00 O (O O O O M O M O O O V 00 M M to M r 00 O V V Or r (OO V LO LO O O W V V ow 000 (2 ON O(OO W O r(ON r000Nr0 Or rOO(OON V to 01 O V O O V V to to O O O V O N r O O O t0 to MO r W to r r r 0 00 V 0 O N O O to to W 00 00 r r O 00 O r N r O W N 00 N 00 r O r (O N r W 0 0 0 0'1 O r N N V M V M N r to O 01 M >_ O O O 0'1 r 0 M r r (O V M 0(l) O 00 to 00 V M N N N r t0 I- LL r M N to r r T O r M r T V N 01 V (» w LO rN LO r- M M O N V N r V MN Mtn 01 M V 00 V N O V N 00000 CF) (1)0 000 O V N 0 0 0 OOto OMN(O MO r V r N V r r M V r V O N to O r O O V r O O (O O to r r W O 01 N V t0 to r N O t0 N V (O 00 00 to 1 O O V N 00 tor O 01 w N O N N DO In M N 00 M O N M O V W r M N r to (O to to r O O to r V 0'1 r (O O O O O V N V 0000 r M (O to M (O O O t0 00 N H M V 00 to r (O N M O M r O r Oto O 00 M 00 V N N N N r M O LL r r to V r r N N r r r r 00 V N 01 t"1V 6% y� M (O V N 00 V O V O'1 to w O O to ' 0(l) 000 O O N O r O 01 O O to O V N O 0) 0 O O to O M N (O M O W r r rOOr V M O O V O NOtO O O(O Otnrr W O r Z A r00 r- a) 01 to Or 00r O0 OO V N00 to r rO n r r N O O O M to O N 00 O w O O O V N V 00 00 01 r Q V V M r V W r N O M r O W O N r M (O to M (O O O t0 ct O O r to r 0'1 N M w r (O to O N O w M co V N N N N r M r Q to r r r Q1 r r r V V N 61 M M Q LL Q ER Ela r ' W ' (O (O ' ' N M V N V N (O V t0 ' ' ' ' ' ' ' ' w tT O O V r to V O V r N N V r co O (0 O (O N N to (O r O (O V V t0 O V N r 0) t0 r V CO r O r (0 t0 W 0 y 0 N V to M to Go r M co O 00 O N V (O M 00 (0 N O N O V r I- 01 M C y N V t0 N M -MCO N L6 to r N W N O •0 LL M M V 01 a EiJ EA y U y � N V C 0 d y LL w O` N LL U a c cu 0 E 0(O U N C LL U d 01 (O O i ` -O t6 t6 O C 0 2 w .� !Z 0 (O y D O U U c N d V N OTI C LL .y. 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M V N M O V r V OMo 1- � O N (O 1- O r -N (O (O M N N M N O N Cl) 0 0 0 0 0 O O O O O C C C C O 0 Li 0 0 vi O�Lnc N M O 0) M 0) : Cl) 1- 1- O 1- co (0 N O 1-r- (0 -rO N (0000 N M O O N co M O O N Cl) (O C C tc C1 0) M O a <O V M M M N 00 Ln O rz N N N O O O O O O O O O O 0 0 0 0 O O M O N O N - a N V a N 0 0 0 0 O 0 0 0 0 O C C C C O lV) N O: M O N a N V It N O O O O O 0 0 0 0 O 0 0 0 0 O O M O N O LO N , - a N V It N 0 0 0 0 O 0 0 0 0 O C C C O O lV) N O: M O N It N 'I a N M O O N co M O O N Cl) (O C C tc C1 0) M O0 O N M tc I� V a r LO O O N N (o C C tc tc 0) ui 0 Ci V M C1 O N M f0 Il V It N Cl) N O N N C a) E T CL N V C a) O O cOi O yG _ CL Q i i 7 Wf0 U 3 w m LL otf C m �% y U LL Q a5 C d C O aa) � f0 d o E ro- d m as d d o z aw.a.2 E d E E c o y yaf ms a� - d.Q.= 5 E LL 'ti t W E C7 O IS s E 7 a) C '� m i W p U W J W O- P 7 yaQ� �m i°°°m w a o E y W .2 r � c��L2 L2 � � o ° m> t o y m as as as y H OMmMMVL2WV�w OOI- 1�MO 00 m M 0) 1� N M M 0 V 0 00 O 00 r V MN_ M M 00 00 M 1- 0 V V I- N 00 V N V M d) � V V V 0) -- (O M M V 1� F N M V M r- M 0 0 00 N 0 (0 M O M N N O � (0 N V V Na NA O V W 0 0 0 V (11 w N 1- w O M O M O N 0 M V N N 0 1- M N V N 1- 0) N 00 V M (C O M N N,- N (C Oo V O O M V M WN I- MM M r M r O0ow V MMMMmmC-41-MOMr- M S N 00 M M 0) O (C 0) M W r- M N N r (0 M M 00 V 00 0 M MC -4 O 0 N KT O (11 0 r 0 00 00 00 N 0 0 m 0 0 0 O 0 0 0 M V 00 00 0 N M M 00 N M M V 00 00 C N M M W V 1l- O_ C 00 N 1l 00 O M O 0 N M O r M M N N M M N M M N 00 O r W V I -d) M 0 0 0 M d) C N C 00 V N C M V 1l- V 0) Oo 04 N (O M N M M N � C1 KT 0 0 7 1-D OD M O M OD 0 W O M r O O V A 00 00 m- O M 0 0 � 0') (O 00 M a N M V N (O d) M M O W V V M d) V a O N V 1- M N O 0 1- N 0 O N M N V M O N 000 O G V (O W In (l0 0 (lO LLQ M M (0 M- N N M V- N M N r N co NA O NWOWWOWW1-W0MO 1- 0N M 0) Co 1� 0) N 0) (O N (O N N C f0 0 1- 0 V V 0 M 0 0 V 0 W 11- 04 V O r O M 00 0 0 0 N 0 r O O 1" M M N M C4 'If (6 N N N-7 f0 N - - - M HT 00') O M . r . M . . . d) M N MM (0 V 0) (O 00 a N N O N 0) 00 O 1- M N M (O C M N N Ln - M Ln Ln N NA 0 ' 0 ' ' ' ' ' ' ' ' ' ' O O O O O O C C C O 0 0 0 0 N Ln 00 N O N C M M w NA M r N M M M 'I 0) (0 00 LONNLCj (0 O M Na V - M M v to C v E 0 E o a` a v m LL3 E E d c v > C p v o CL v E my o _a >, � o w �= 3 'o v a a v d > Q v o a c m c d w u v m m o LL Qu o ,c \ U oo o ,c ° y0 o V m m o U U LZ= a a a m N 4 0 I- 0 0) LL a f0 a 00 O O � O N 66 O O N 1- O r V M 1l >- LO 00 m LL ER O 00 O C1 O 00 O 0M N V r r Ln OO M LL v 3 r- 0 O z �o r Q O O N Q LL Q LL a E Im OL <O C w O N N Im r- 0'6 O'S LL L E z 0 CL a II V r V OMo (O 1- O r- N O (D M 0) co C CO M 1- O V 1- O O O O O O O O O O 0 0 0 0 0 O M O O N ON - U) 'IT O 0 0 0 0 0 O O O O O C C C C 0 O M O O N O �! M V N M O O O O O O 0 0 0 0 0 0 0 0 0 0 O MO O N ON � LO 0 0 0 0 0 0 0 0 0 0 C C C C O O M O O N O �! M V N M O V r V OMo 1- � O N (O 1- O r -N (O (O M N N M N O N Cl) 0 0 0 0 0 O O O O O C C C C O 0 Li 0 0 vi O�Lnc N M O 0) M 0) : Cl) 1- 1- O 1- co (0 N O 1-r- (0 -rO N (0000 N M O O N co M O O N Cl) (O C C tc C1 0) M O a <O V M M M N 00 Ln O rz N N N O O O O O O O O O O 0 0 0 0 O O M O N O N - a N V a N 0 0 0 0 O 0 0 0 0 O C C C C O lV) N O: M O N a N V It N O O O O O 0 0 0 0 O 0 0 0 0 O O M O N O LO N , - a N V It N 0 0 0 0 O 0 0 0 0 O C C C O O lV) N O: M O N It N 'I a N M O O N co M O O N Cl) (O C C tc C1 0) M O0 O N M tc I� V a r LO O O N N (o C C tc tc 0) ui 0 Ci V M C1 O N M f0 Il V It N Cl) N O N N C a) E T CL N V C a) O O cOi O yG _ CL Q i i 7 Wf0 U 3 w m LL otf C m �% y U LL Q a5 C d C O aa) � f0 d o E ro- d m as d d o z aw.a.2 E d E E c o y yaf ms a� - d.Q.= 5 E LL 'ti t W E C7 O IS s E 7 a) C '� m i W p U W J W O- P 7 yaQ� �m i°°°m w a o E y W .2 r � c��L2 L2 � � o ° m> t o y m as as as y H OMmMMVL2WV�w OOI- 1�MO 00 m M 0) 1� N M M 0 V 0 00 O 00 r V MN_ M M 00 00 M 1- 0 V V I- N 00 V N V M d) � V V V 0) -- (O M M V 1� F N M V M r- M 0 0 00 N 0 (0 M O M N N O � (0 N V V Na NA O V W 0 0 0 V (11 w N 1- w O M O M O N 0 M V N N 0 1- M N V N 1- 0) N 00 V M (C O M N N,- N (C Oo V O O M V M WN I- MM M r M r O0ow V MMMMmmC-41-MOMr- M S N 00 M M 0) O (C 0) M W r- M N N r (0 M M 00 V 00 0 M MC -4 O 0 N KT O (11 0 r 0 00 00 00 N 0 0 m 0 0 0 O 0 0 0 M V 00 00 0 N M M 00 N M M V 00 00 C N M M W V 1l- O_ C 00 N 1l 00 O M O 0 N M O r M M N N M M N M M N 00 O r W V I -d) M 0 0 0 M d) C N C 00 V N C M V 1l- V 0) Oo 04 N (O M N M M N � C1 KT 0 0 7 1-D OD M O M OD 0 W O M r O O V A 00 00 m- O M 0 0 � 0') (O 00 M a N M V N (O d) M M O W V V M d) V a O N V 1- M N O 0 1- N 0 O N M N V M O N 000 O G V (O W In (l0 0 (lO LLQ M M (0 M- N N M V- N M N r N co NA O NWOWWOWW1-W0MO 1- 0N M 0) Co 1� 0) N 0) (O N (O N N C f0 0 1- 0 V V 0 M 0 0 V 0 W 11- 04 V O r O M 00 0 0 0 N 0 r O O 1" M M N M C4 'If (6 N N N-7 f0 N - - - M HT 00') O M . r . M . . . d) M N MM (0 V 0) (O 00 a N N O N 0) 00 O 1- M N M (O C M N N Ln - M Ln Ln N NA 0 ' 0 ' ' ' ' ' ' ' ' ' ' O O O O O O C C C O 0 0 0 0 N Ln 00 N O N C M M w NA M r N M M M 'I 0) (0 00 LONNLCj (0 O M Na V - M M v to C v E 0 E o a` a v m LL3 E E d c v > C p v o CL v E my o _a >, � o w �= 3 'o v a a v d > Q v o a c m c d w u v m m o LL Qu o ,c \ U oo o ,c ° y0 o V m m o U U LZ= a a a m N 4 0 I- 0 0) LL a f0 a O 00 O 0o -0 O O6 00 N r V M 1� Ln 00 M LL ER 00 Q 00 O I� 00 O O O N O a ~ M 00 LL 3 r- 0 O z �o r Q O O N Q LL Q LL a E Im OL <O C w O N N Im r- 0'6 O'S LL L E z 0 CL a II V r V OMo (O 1- O r- N O (D M 0) co C CO M 1- O V 1- O O O O O O O O O O 0 0 0 0 0 O M O O N ON - U) 'IT O 0 0 0 0 0 O O O O O C C C C 0 O M O O N O �! M V N M O O O O O O 0 0 0 0 0 0 0 0 0 0 O MO O N ON � LO 0 0 0 0 0 0 0 0 0 0 C C C C O O M O O N O �! M V N M O V r V OMo 1- � O N (O 1- O r -N (O (O M N N M N O N Cl) 0 0 0 0 0 O O O O O C C C C O 0 Li 0 0 vi O�Lnc N M O 0) M 0) : Cl) 1- 1- O 1- co (0 N O 1-r- (0 -rO N (0000 N M O O N co M O O N Cl) (O C C tc C1 0) M O a <O V M M M N 00 Ln O rz N N N O O O O O O O O O O 0 0 0 0 O O M O N O N - a N V a N 0 0 0 0 O 0 0 0 0 O C C C C O lV) N O: M O N a N V It N O O O O O 0 0 0 0 O 0 0 0 0 O O M O N O LO N , - a N V It N 0 0 0 0 O 0 0 0 0 O C C C O O lV) N O: M O N It N 'I a N M O O N co M O O N Cl) (O C C tc C1 0) M O0 O N M tc I� V a r LO O O N N (o C C tc tc 0) ui 0 Ci V M C1 O N M f0 Il V It N Cl) N O N N C a) E T CL N V C a) O O cOi O yG _ CL Q i i 7 Wf0 U 3 w m LL otf C m �% y U LL Q a5 C d C O aa) � f0 d o E ro- d m as d d o z aw.a.2 E d E E c o y yaf ms a� - d.Q.= 5 E LL 'ti t W E C7 O IS s E 7 a) C '� m i W p U W J W O- P 7 yaQ� �m i°°°m w a o E y W .2 r � c��L2 L2 � � o ° m> t o y m as as as y H OMmMMVL2WV�w OOI- 1�MO 00 m M 0) 1� N M M 0 V 0 00 O 00 r V MN_ M M 00 00 M 1- 0 V V I- N 00 V N V M d) � V V V 0) -- (O M M V 1� F N M V M r- M 0 0 00 N 0 (0 M O M N N O � (0 N V V Na NA O V W 0 0 0 V (11 w N 1- w O M O M O N 0 M V N N 0 1- M N V N 1- 0) N 00 V M (C O M N N,- N (C Oo V O O M V M WN I- MM M r M r O0ow V MMMMmmC-41-MOMr- M S N 00 M M 0) O (C 0) M W r- M N N r (0 M M 00 V 00 0 M MC -4 O 0 N KT O (11 0 r 0 00 00 00 N 0 0 m 0 0 0 O 0 0 0 M V 00 00 0 N M M 00 N M M V 00 00 C N M M W V 1l- O_ C 00 N 1l 00 O M O 0 N M O r M M N N M M N M M N 00 O r W V I -d) M 0 0 0 M d) C N C 00 V N C M V 1l- V 0) Oo 04 N (O M N M M N � C1 KT 0 0 7 1-D OD M O M OD 0 W O M r O O V A 00 00 m- O M 0 0 � 0') (O 00 M a N M V N (O d) M M O W V V M d) V a O N V 1- M N O 0 1- N 0 O N M N V M O N 000 O G V (O W In (l0 0 (lO LLQ M M (0 M- N N M V- N M N r N co NA O NWOWWOWW1-W0MO 1- 0N M 0) Co 1� 0) N 0) (O N (O N N C f0 0 1- 0 V V 0 M 0 0 V 0 W 11- 04 V O r O M 00 0 0 0 N 0 r O O 1" M M N M C4 'If (6 N N N-7 f0 N - - - M HT 00') O M . r . M . . . d) M N MM (0 V 0) (O 00 a N N O N 0) 00 O 1- M N M (O C M N N Ln - M Ln Ln N NA 0 ' 0 ' ' ' ' ' ' ' ' ' ' O O O O O O C C C O 0 0 0 0 N Ln 00 N O N C M M w NA M r N M M M 'I 0) (0 00 LONNLCj (0 O M Na V - M M v to C v E 0 E o a` a v m LL3 E E d c v > C p v o CL v E my o _a >, � o w �= 3 'o v a a v d > Q v o a c m c d w u v m m o LL Qu o ,c \ U oo o ,c ° y0 o V m m o U U LZ= a a a m N 4 0 I- 0 0) LL a f0 a M O W (O 00') V M 0) 000 C C (O 00 M r V) M O M O M M d) 00 00 I- (2 w LO O V N 0) I- O— M N M N O N <O N V3 0 0 0 O O O O O O O O O C C O O O O O O O 0 0 . . . . . O O O O O O O O O O O O O N N a V3 O O O O O O O O O O O O O O O O I-00 M 1- M O O (00 00 LM —1-0 r M LO O M O M (6_ 0) 00 00 I" M w 1 O N M r O M N (0 N N — M N O V3 00 ' O ' ' ' M ' IO C C C c v 00 O r- 00 C C O N — N IO V3 ' I- M O F- N O (0 00 M r O M W LO 0 M d) N co O M a M N (0 O N IO (» 000 (000000') I- LO (0 N Cl) O0) 00000000) M M C) w (O N 0) V O M C V C (O N C) O I- 00 I- 1- 0 0 0 V (D M O m (D r O M 0 N M 0) w N O M M I� N V) V O d) 0) 00 O O V (0 N 0) N 00 IO N I- O N N Cl) O OD M 0 0 0 0 ' OD ' Q M M N 0000 000 M V C) C) M N O N O O O M N O O d) M O V 0 0 0 m V N N 00 I- M M M O V N O O N N 00 V V — M_ (O a a (\I N N IO 00 C1 M O O O M O 0 0 0 ' 0) ' V It It N 0000 O0O(O V O O M N C N C C O N tc tc 0 00 O- ((O V) M O LO N O O N N 00 V V N (O M M N N 00 N w cm O CD M 0 0 0 0 ' 0) ' V It It NONOOO N LN lc lc d) M O V 0 0 0 O V N N 00 I- (0 M M O M N O O N N 00 11 V N (C M M N (\I MO,) N Cl)t a O O O M O 0 0 0 ' 0) ' V It It N 0000 O0O(O V O O M N C N C C O N tc tc M M O V O W W O V IO IO 00 I- (0 M M O M N O O N N 00 V V N (0 M M N N M N M I, M a a O (0 V 0 0 0 0 0') N M O O 00 N (\I M 00 O (O 0 0 0') M 00 C) M Nr- N C C C V 0) (O N O 0) I- r O O M (D V M I- m N w N 0) M M M 0) Md) a C1 N N 00 00 V V d) d) V IO tc N N N N N M It IO O (0 V 0 0 0 0 0') N M O O IO N (\I M 00 0 0 0 0 0') M 00 C) M Nrl- N C C C V 0) (O N O IO d) [-[- OO (0 M V M I� m N C) N 0) M M M 0) M 0) a a N N00 00 V V0) 0) V IO tc N N N N I- M It It . . Q tl co C N N y m m 0 m EL �r =a U) m a o o '' N O_ C a) U U m y O0- Q a) 3 0 C LL LL 'p � y U v o U a m 0 U C d a) d °� d d d c U) O T Q LL C O O m d� i C C C= N 'a): y m w (L E d m °' m m m m~ U) m w !_ ?j !_ C C N cu 0a) m N 0 m m c LLL LL C -6 " .2 J .V Q~ C C C>= N d aa)) m aa) d w aa) (7mUwLL22-2224 m o) U m N N y> O y LL y "' m Q .O J Q Q m0 U d wd wd d d wd wd wd wd wd wd o LLm ZaE Om m mU m Ca o yd M U) U) U) U) U) U) yLLyO O m 0 0 U 0 E C C C C C C C C C C C Q> N C r i N N N N N N N N N N N fn m m C 3 .- O a) a) U s U w 2— a w H O O O 000 000 r r M co M Cl) O O O O W 00 co r 00 00 M M M Cl) o O 000 000 r r M co M Cl) V a �r N N O O r N_ N N N r M Vt 00 00 00 Q Q r 00 00 V7 N N tl N N IO Vt 00 00 00 N N N 00 00 C N N tc N N IO Vt OD CO CO Q Q r 00 00 V7 N N tl N N IO to co O O N co co N 00 00 0) C) Il I- r 00 00 w 00 00 O M M N N f0 M M N N IO Vt M M a I-- r M N N co (O f0 N co CO) V a M M r I- r (11 N C) V� V a a LN Cl 00 00 00 N N N M M M (11 N N to to N N N a) r N OL LL x N O m � F- N r N 7 LL dd .. O U) CO d 0 fn 7 m w m rn y O +m-' .0 9 Q i N U cq r LL � v i O V N d N a r LL � d a+ w. E d U � ti N N O >- C14 N LL ti r r N m y0 N L H >- LL 3 r - O m Z M r Q O O N Q U. Q LL a E OI OL <O C w O N N Im r- O gLL 0 a` 3Sf m S II z a) AV O z a 11' M O W (O 00') V M 0) 000 C C (O 00 M r V) M O M O M M d) 00 00 I- (2 w LO O V N 0) I- O— M N M N O N <O N V3 0 0 0 O O O O O O O O O C C O O O O O O O 0 0 . . . . . 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FUTURE AGENDA ITEMS 12/6/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/6/2016 REQUESTED ACTION BY COMMISSION: Annual Performance review of City Manager - December 20, 2016 EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT. Budgeted ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: REVIEWERS: Department Finance Finance City Manager Reviewer Action Date Howard, Tim Approved 11/15/2016 - 5:51 PM Howard, Tim Approved 11/15/2016 - 5:51 PM LaVerriere, Lori Approved 11/21/2016 - 0:02 AM Page 413 of 424 15. B. FUTURE AGENDA ITEMS 12/6/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/6/2016 REQUESTED ACTION BY COMMISSION: City Commission to review Legislative Priority List for upcoming Legislative Session - January 17, 2017. EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: CLIMATE ACTION DISCUSSION: Is this a grant? Grant Amount: REVIEWERS: Department Finance Finance City Manager Reviewer Action Date Howard, Tim Approved 11/15/2016 - 6:00 PM Howard, Tim Approved 11/15/2016 - 6:00 PM LaVerriere, Lori Approved 11/21/2016 - 0:02 AM Page 414 of 424 15.C. FUTURE AGENDA ITEMS 12/6/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/6/2016 REQUESTED ACTION BY COMMISSION: Discuss an amendment of the City's Zoning Regulations (LDR Chapter 3, Section 3. D.) to allow medical offices as accessory uses to a residential development. - February 7, 20017. EXPLANATION OF REQUEST. It is staff's understanding that the intent of the request is to allow a medical clinic as an accessory use to a residential development, and that the services of said clinic would not be open to the general public but would be limited to the residents of a given private neighborhood or development. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: REVIEWERS: Department Finance Finance City Manager Reviewer Action Date Howard, Tim Approved 11/16/2016 - 3:35 AM Howard, Tim Approved 11/16/2016 - 6:35 AM LaVerriere, Lori Approved 11/21/2016 - 0:03 AM Page 415 of 424 15. D. FUTURE AGENDA ITEMS 12/6/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/6/2016 REQUESTED ACTION BY COMMISSION: Monthly Departmental Presentations: City Clerk - December 2016 Library - January 2017 Communications/Marketing - February 2017 EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: CLIMATE ACTION DISCUSSION: Is this a grant? Grant Amount: REVIEWERS: Department Reviewer Action Date Finance Howard, Tim Approved 11/15/2016 - 6:00 PM Finance Howard, Tim Approved 11/15/2016 - 6:00 PM City Manager LaVerriere, Lori Approved 11/21/2016 - 0:02 AM Page 416 of 424 15. E. FUTURE AGENDA ITEMS 12/6/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/6/2016 REQUESTED ACTION BY COMMISSION: The Commission meeting on Tuesday, March 7, 2017 has been rescheduled to Monday, March 6, 2017 at 6:30p.m. in the Commission Chambers due to members of the Commission travelling to Tallahassee on March 7, 2017. EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: REVIEWERS: Department Reviewer Action Date Finance Howard, Tim Approved 11/16/2016 - 3:40 AM Finance Howard, Tim Approved 11/16/2016 - 6:40 AM City Manager LaVerriere, Lori Approved 11/21/2016 - 0:02 AM Page 417 of 424 15.F. FUTURE AGENDA ITEMS 12/6/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/6/2016 REQUESTED ACTION BY COMMISSION: Jeanne Heavilin, President of Greater Boynton Beach Sister Cities has requested to discuss the possibility of a Sister City relationship with Rauma, Finland - December 20, 2016. EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: CLIMATE ACTION DISCUSSION: Is this a grant? Grant Amount: REVIEWERS: Department Reviewer Action Date Finance Howard, Tim Approved 11/26/2016 - 1:14 PM Finance Howard, Tim Approved 11/26/2016 - 1:14 PM City Manager LaVerriere, Lori Approved 11/20/2016 - 2:46 PM Page 418 of 424 15.G. FUTURE AGENDA ITEMS 12/6/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/6/2016 REQUESTED ACTION BY COMMISSION: Joint City Commission/CRA Workshop for six month update on 2016 strategic plan at the Intracoastal Park Clubhouse (IPC) at 3:30p.m. - March 28, 2017. EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: REVIEWERS: Department Finance Finance City Manager Reviewer Action Date Howard, Tim Approved 11/29/2016 - 4:11 PM Howard, Tim Approved 11/29/2016 - 4:11 PM LaVerriere, Lori Approved 11/30/2016 - 10:48 AM Page 419 of 424 15. H. FUTURE AGENDA ITEMS 12/6/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/6/2016 REQUESTED ACTION BY COMMISSION: Discuss the creation of a citizen oversight committee as provided by Palm Beach County ordinance and Interlocal agreement- January 2017. EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: REVIEWERS: Department Finance Finance City Manager Reviewer Action Date Howard, Tim Approved 11/20/2016 - 4:64 PM Howard, Tim Approved 11/20/2016 - 4:64 PM LaVerriere, Lori Approved 11/60/2016 - 10:20 AM Page 420 of 424 15.1. FUTURE AGENDA ITEMS 12/6/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/6/2016 REQUESTED ACTION BY COMMISSION: Interlocal Agreement with CRA for Community Standards Outreach position - January 17, 2017. EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT. Budgeted ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: REVIEWERS: Department Finance Finance City Manager Reviewer Action Date Howard, Tim Approved 11/00/2016 - 6:45 AM Howard, Tim Approved 11/00/2016 - 6:45 AM LaVerriere, Lori Approved 11/00/2016 - 10:26 AM Page 421 of 424 15.J. FUTURE AGENDA ITEMS 12/6/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/6/2016 REQUESTED ACTION BY COMMISSION: Amendments to the Land Development Regulations establishing the Mixed Use — 4 (MU -4) zoning district (CDRV 16-006) — Approve amendments to the LAND DEVELOPMENT REGULATIONS, Chapters 1, 3, and 4 to begin implementing the Community Redevelopment Plan with the establishment of the new Mixed Use 4 (MU -4) Zoning district, including amendments or addition to definitions, site development standards, zoning uses, and urban design standards. City initiated - December 20, 2016 EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: REVIEWERS: Department Reviewer Action Date City Clerk Pyle, Judith Appro d 11/20/2016 - 4:43 PM Finance Howard, Tim Appro d 11/20/2016 - 4:47 PM City Manager LaVerriere, Lori Appro d 11/30/2016 - 0:51 AM Page 422 of 424 15. K. FUTURE AGENDA ITEMS 12/6/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/6/2016 REQUESTED ACTION BY COMMISSION: Amendments to the Land Development Regulations for minimum and maximum size of Infill Planned Unit Developments (IPUD) (CDRV 16-006) — Approve amendments to the LAND DEVELOPMENT REGULATIONS Chapter 3, Article III, Section 2.G to eliminate the minimum and maximum lot area standards for the Infill Planned Unit Development Zoning District (IPUD). City initiated. - December 20, 2016 EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: CLIMATE ACTION DISCUSSION: Is this a grant? Grant Amount: REVIEWERS: Department City Clerk Finance City Manager Reviewer Action Date Pyle, Judith Approved 11/20/2016 - 4:47 PM Howard, Tim Approved 11/20/2016 - 4:47 PM LaVerriere, Lori Approved 11/30/2016 - 0:51 AM Page 423 of 424 1151. FUTURE AGENDA ITEMS 12/6/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 12/6/2016 REQUESTED ACTION BY COMMISSION: Discuss Cannibus dispensing regulations -January 3, 2017. EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: REVIEWERS: Department Finance Finance City Manager Reviewer Action Date Howard, Tim Approved 12/1/2016- 11:13 AM Howard, Tim Approved 12/1/2016- 11:16 AM LaVerriere, Lori Approved 12/2/2016 - 6:56 AM Page 424 of 424