Agenda 08-02-16The City of
Boynton Beach
City Commission Agenda
Tuesday, August 2, 2016, 6:30 PM
Commission Chambers
100 E. Boynton Beach Blvd., Boynton Beach, FL 33435
Regular City Commission
Boynton Beach City Commission
Mayor Steven B. Grant (At Large)
Vice Mayor Mack McCray (District 11)
Commissioner Justin Katz (District 1)
Commissioner Christina L. Romelus (District III)
Commissioner Joe Casello (District IV)
Lori LaVerriere, City Manager
James Cherof, City Attorney
Judith A. Pyle, Interim City Clerk
*MISSION*
To create a sustainable community by providing exceptional
municipal services, in a financially responsible manner.
www. boynton- beach. org
Page 1 of 223
WELCOME
Thank you for attending the City Commission Meeting
GENERAL RULES & PROCEDURES FOR PUBLIC PARTICIPATION AT
CITY OF BOYNTON BEACH COMMISSION MEETINGS
THE AGENDA:
There is an official agenda for every meeting of the City Commissioners, which determines the order of
business conducted at the meeting. The City Commission will not take action upon any matter,
proposal, or item of business, which is not listed upon the official agenda, unless a majority of the
Commission has first consented to the presentation for consideration and action.
• Consent Agenda Items: These are items which the Commission does not need to discuss individually
and which are voted on as a group.
• Regular Agenda Items: These are items which the Commission will discuss individually in the order
listed on the agenda.
• Voice Vote: A voice vote by the Commission indicates approval of the agenda item. This can be by
either a regular voice vote with "Ayes & Nays" or by a roll call vote.
SPEAKING AT COMMISSION MEETINGS:
The public is encouraged to offer comment to the Commission at their meetings during Public Hearings, Public
Audience, and on any regular agenda item, as hereinafter described.
City Commission meetings are business meetings and, as such, the Commission retains the right to impose
time limits on the discussion on an issue.
• Public Hearings: Any citizen may speak on an official agenda item under the section entitled "Public
Hearings."
• Public Audience: Any citizen may be heard concerning any matter within the scope of the jurisdiction
of the Commission - Time Limit - Three (3) Minutes
• Regular Agenda Items: Any citizen may speak on any official agenda item(s) listed on the agenda after
a motion has been made and properly seconded, with the exception of Consent Agenda Items that have
not been pulled for separate vote, reports, presentations and first reading of Ordinances - Time Limit -
Three (3) minutes
ADDRESSING THE COMMISSION:
When addressing the Commission, please step up to either podium and state, for the record, your name and
address.
DECORUM:
Any person who disputes the meeting while addressing the Commission may be ordered by the presiding
officer to cease further comments and/or to step down from the podium. Failure to discontinue comments or
step down when so ordered shall be treated as a continuing disruption of the public meeting. An order by the
presiding officer issued to control the decorum of the meeting is binding, unless over -ruled by the majority vote
of the Commission members present.
Please turn off all pagers and cellular phones in the City Commission Chambers while the City Commission
Meeting is in session.
City Commission meetings are held in the Boynton Beach City Commission Chambers, 100 East Boynton
Beach Boulevard, Boynton Beach. All regular meetings are held typically on the first and third Tuesdays of
every month, starting at 6:30 p.m. (Please check the Agenda Schedule - some meetings have been moved due
to Holidays/Election Day).
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1. OPENINGS
A. Call to Order - Mayor Steven B. Grant
Invocation by Rev. Rick Riccardi - Police Chaplain
Pledge of Allegiance to the Flag led by Vice Mayor McCray
Agenda Approval:
1. Additions, Deletions, Corrections
2. Adoption
2. OTHER
A. Informational items by Members of the City Commission
3. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS
A. Highlights of the Boynton Beach Mental Health Committee 2014-16. Presented by Gerda Klein
B. Approve changing the date of the first meeting in September from Tuesday, September 6, 2016 at
6:30 pm to Thursday, September 8, 2016 at 6:30 pm to have First Public Budget Hearing on
Proposed FY 16/17 Budget in accordance with the Truth in Millage (TRIM) calendar.
C. The schedule for September City Commission meetings is as follows:
• Regular City Commission Meeting & 1st Budget Public Hearing - Thursday, September
8, 2016 @ 6:30 p.m. in Commission Chambers;
• Special City Commission Meeting to adopt the final Fire Assessment Rate Resolution -
Tuesday, September 13, 2016 @ 6:00 p.m. in Commission Chambers; and
• Regular City Commission Meeting & 2nd Budget Public Hearing to adopt the Final
Millage Rate and Final Budget for FY 2016-17 - Tuesday, September 20, 2016 @ 6:30
p.m. in Commission Chambers
D. The Boynton Beach Community Redevelopment Agency will hold its Fiscal Year 2016-2017
Public Budget Meeting:
• 6:OOpm Wednesday, August 17, 2016
at Intracoastal Park Clubhouse
4. PUBLIC AUDIENCE
INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at the discretion of
the Chair, this 3 minute allowance may need to be adjusted depending on the level of business
coming before the City Commission)
5. ADMINISTRATIVE
A. Appoint eligible members of the community to serve in vacant positions on City advisory boards.
The following Regular (Reg) and Alternate (Alt) Student (Stu) and Nonvoting Stu (N/V Stu) openings
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exist:
Arts Commission: 2 Regs and 1 Alt
Building Board of Adjustments and Appeals: 2 Alts
Education and Youth Advisory Bd: 2 Alts and 1 Stu N/V
Library Bd: 1 Reg
Planning and Development Bd: 1 Alt
Senior Advisory Board: 1 Reg and 2 Alts
6. CONSENT AGENDA
Matters in this section of the Agenda are proposed and recommended by the City Manager for
"Consent Agenda" approval of the action indicated in each item, with all of the accompanying
material to become a part of the Public Record and subject to staff comments
A. PROPOSED RESOLUTION NO. R16-095 - Approve and authorize the City Manager to sign
a Memorandum of Understanding between the City of Boynton Beach and the Florida Department
of Law Enforcement (FDLE) to investigate officer involved shootings as well as in -custody deaths.
B. Approve the purchase of two Police Department vehicles to replace two that were involved in
accidents and deemed totaled, from Duval Ford in the amount of $28,552/ea. for a total of
$57,104 off of the Florida Sheriff's Association Bid#15-23-0904. The Florida Sheriff's Association
complies with the competitive bid requirements.
C. Approve the extensions for RFPs/Bids and/ or piggy -backs for the procurement of services and/or
commodities as described in the written report for August 2, 2016 - "Request for Extensions and/or
Piggybacks".
D. Accept the Fiscal Year 2015-2016 Budget Status Report of the General Fund and the Utilities Fund
for the nine (9) month period ending June 30, 2016.
E. Approve the minutes from the Strategic Planning Meeting held on June 24th and the Regular City
Commission meeting held on July 19, 2016.
F. Accept third quarter report on operations of the Schoolhouse Children's Museum and Learning
Center for FY15/16
7. BIDS AND PURCHASES OVER $100,000 - None
8. CODE COMPLIANCE & LEGAL SETTLEMENTS
A. Approve negotiated settlement in the amount of $50,000 in the case of Fernando Bass v. City of
Boynton Beach, et al.
9. PUBLIC HEARING
7 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS
The City Commission will conduct these public hearings in its dual capacity as Local Planning
Agency and City Commission.
10. CITY MANAGER'S REPORT
A. Informational Presentation of the new Customer Service Policy that will be used by staff when
performing Utility interactions with new and existing customers.
11. UNFINISHED BUSINESS
A. PROPOSED RESOLUTION NO. R16-076 - Supporting the Atlanta Braves returning to Palm
Beach County for their spring training at John Prince Park. (TABLED on 6/21/16 for 90 days)
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12. NEW BUSINESS
A. Mayor Grant has placed this item on the agenda for Commission discussion and consideration of
having the P & D Board review the CRA Consolidated Plan prior to City Commission review.
B. Approve the request of Vice Mayor Mack McCray to distribute $1,000 of his Community Support
Funds to the Suits for Seniors program, a non-profit organization.
13. COMMUNITY REDEVELOPMENT ADVISORY BOARD
A. Reports -- None
B. Pending Items
1. City Services Survey for the CRA
C. New Assignments -- None
14. LEGAL - None
15. FUTURE AGENDA ITEMS
A. Interlocal Agreement between City of Boynton Beach and Ocean Ridge for Fire Rescue Services -
TBD
B. Monthly Departmental Presentations:
Golf - August 2016
Development - September 2016
Fire - October 2016
Human Resources - November 2016
City Clerk - December 2016
Library - January 2017
Communications/Marketing - February 2017
C. 211 E. Ocean Avenue (MSPM 16-005) (Heard by Planning & Development Board on July 26,
2016) - August 16, 2016
D. Comprehensive Plan's Coastal Management Element Te)d Amendments (CPTA 16-001) (Heard by
Planning and Development Board on July 26, 2016) - August 16, 2016.
E. Review results from Employee Clinic RFP - August 16, 2016
F. Commission to discuss red light camera program and American Traffic Solutions contract. - August
16, 2016
G. City Commission at the July 19, 2016 meeting requested that legal review the outstanding legal
issues that involve the District and update the City Commission - TBD
16. ADJOURNMENT
NOTICE
1F APER.SON DECIDES TOAPPEALANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED
AT THIS MEETING, HE/SHE WILL NEED ARECORD OF THE PROCEEDINGSAND, FOR SUCH PURPOSE, HE/SHE MAY NEED TO ENSURE
THAT A VERBATIM RECORD OF THE PROCEEDING 1S MADE, WHICH RECORD INCLUDES THE TESTIMONYAND EVIDENCE UPON
WHICH THEAPPEAL 1S TO BE BASED. (F.S. 286.0105)
THE CITY SHALL FURNISH APPROPRIATEAUXII.IARYAIDSAND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL W1THA
DISABILITYAN EQUAL OPPORTUNITY TO PARTICIPATE 1N AND ENJOY THE BENEFITS OFA SERVICE, PROGRAM, ORACTWITY
CONDUCTED BY THE CITY PLEASE CONTACT THE CITY CLERK'S OFFICE, (561) 742-6060 OR (TTY)1-800-955-8771, AT LEAST 48 HOURS
PRIOR TO THE PROGRAM ORACTIVITY 1N ORDER FOR THE CITY TO REA.SONABLYACCOMMODATE YOUR REQUEST.
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ADD1TIONALAGENDAITEMS MAY BEADDED SUBSEQUENT TO THE PUBLICATION OF THEAGENDA ON THECITY'S WEB SITE.
INFORMATION REGARDING 1TEMSADDED TO THEAGENDAAFTER 1T 1S PUBLISHED ON THE C1TYS WEB SITE CAN BE OBTAINED
FROM THE OFFICE OF THE CITY CLERK.
Page 6 of 223
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 8/2/2016
REQUESTED ACTION BY COMMISSION:
Call to Order - Mayor Steven B. Grant
Invocation by Rev. Rick Riccardi - Police Chaplain
Pledge of Allegiance to the Flag led by Vice Mayor McCray
Agenda Approval:
1. Additions, Deletions, Corrections
2. Adoption
EXPLANATION OF REQUEST:
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT. Non -budgeted
ALTERNATIVES:
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
REVIEWERS:
Department Reviewer Action Date
1.A.
OPENING ITEMS
8/2/2016
Page 7 of 223
City Clerk Pyle, Judith Approved 7/21/2016 - 1:44 PPA
Page 8 of 223
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 8/2/2016
REQUESTED ACTION BY COMMISSION: Informational items by Members of the City Commission
EXPLANATION OF REQUEST:
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT:
ALTERNATIVES:
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION:
CLIMATE ACTION DISCUSSION:
Is this a grant?
Grant Amount:
REVIEWERS:
Department
City Clerk
2.A.
OTHER
8/2/2016
Reviewer Action Date
Foyle, Judith Approved 7/21/2016 - 1:44 FSM
Page 9 of 223
3.A.
ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS
8/2/2016
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 8/2/2016
REQUESTED ACTION BY COMMISSION: Highlights of the Boynton Beach Mental Health Committee 2014-
16. Presented by Gerda Klein
EXPLANATION OF REQUEST:
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT:
ALTERNATIVES:
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION:
CLIMATE ACTION DISCUSSION:
Is this a grant?
Grant Amount:
REVIEWERS:
Department
City Clerk
Reviewer Action Date
Stanzione, Tammy Approved 7/20/2016 - 11:03 AM
Page 10 of 223
3.B.
ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS
8/2/2016
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 8/2/2016
REQUESTED ACTION BY COMMISSION: Approve changing the date of the first meeting in September from
Tuesday, September 6, 2016 at 6:30 pm to Thursday, September 8, 2016 at 6:30 pm to have First Public
Budget Hearing on Proposed FY 16/17 Budget in accordance with the Truth in Millage (TRIM) calendar.
EXPLANATION OF REQUEST. Staff is requesting the date of the first meeting in September be changed
from Tuesday, September 6, 2016 at 6:30pm to Thursday, September 8, 2016 at 6:30pm in order to hold the
First Public Hearing on the proposed FY 16/17 Budget in accordance with the Truth in Millage (TRIM)
calendar.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT:
ALTERNATIVES:
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
REVIEWERS:
Department
Finance
Finance
City Manager
Reviewer
Action
Date
Howard, Tim
Approved
7/26/2016 - 0:06 AM
Howard, Tim
Approved
7/26/2016 - 0:06 AM
LaVerriere, Lori
Approved
7/27/2016 - 2:40 PM
Page 11 of 223
3.C.
ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS
8/2/2016
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 8/2/2016
REQUESTED ACTION BY COMMISSION:
The schedule for September City Commission meetings is as follows:
Regular City Commission Meeting & 1st Budget Public Hearing - Thursday, September 8, 2016 @
6:30 p.m. in Commission Chambers;
Special City Commission Meeting to adopt the final Fire Assessment Rate Resolution - Tuesday,
September 13, 2016 @ 6:00 p.m. in Commission Chambers; and
Regular City Commission Meeting & 2nd Budget Public Hearing to adopt the Final Millage Rate
and Final Budget for FY 2016-17 - Tuesday, September 20, 2016 @ 6:30 p.m. in Commission
Chambers
EXPLANATION OF REQUEST:
Public Meetings have been scheduled to adopt the FY 16/17 Budget and Millage, and to adopt the FY 16/17
Fire Assessment. They will be held in the City Hall Commission Chambers:
Thursday - 9/8/16 6:30 pm First Public Budget Hearing
to Adopt FY 16/17 Proposed Budget
Tuesday - 9/13/16 6:00 pm Special Commission Meeting
to Adopt Final Fire Assessment Resolution
Tuesday - 9/20/16 6:30 pm Second Public Budget Hearing to
Adopt Final Millage Rate and FY 16/17
Final Budget
The Meetings will be advertised per Sunshine Law.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT:
ALTERNATIVES:
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Page 12 of 223
Is this a grant? No
Grant Amount:
REVIEWERS:
Department
Finance
Finance
City Manager
Reviewer
Action
Howard, Tim
Approved
Howard, Tim
Approved
LaVerriere, Lori
Approved
Date
7/25/201 - 9:11 AM
7/25/201 - 9:11 AM
7/27/201 - 2:39 PPA
Page 13 of 223
3.D.
ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS
8/2/2016
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 8/2/2016
REQUESTED ACTION BY COMMISSION:
The Boynton Beach Community Redevelopment Agency will hold its Fiscal Year 2016-2017 Public Budget
Meeting:
• 6:00pm Wednesday, August 17, 2016
at Intracoastal Park Clubhouse
EXPLANATION OF REQUEST:
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT:
ALTERNATIVES:
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
REVIEWERS:
Department
Reviewer
Action
Date
Finance
Howard, Tim
Approved
7/28/2016 - 3:16 PM
Finance
Howard, Tim
Approved
7/28/2016 - 3:16 PM
City Manager
Howard, Tim
Approved
7/28/2016 - 3:16 PM
Page 14 of 223
5.A.
ADMINISTRATIVE
8/2/2016
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 8/2/2016
REQUESTED ACTION BY COMMISSION:
Appoint eligible members of the community to serve in vacant positions on City advisory boards. The following
Regular (Reg) and Alternate (Alt) Student (Stu) and Nonvoting Stu (N/V Stu) openings exist:
Arts Commission: 2 Regs and 1 Alt
Building Board of Adjustments and Appeals: 2 Alts
Education and Youth Advisory Bd: 2 Alts and 1 Stu N/V
Library Bd: 1 Reg
Planning and Development Bd: 1 Alt
Senior Advisory Board: 1 Reg and 2 Alts
EXPLANATION OF REQUEST. The attached list contains the names of those who have applied for vacancies
on the various Advisory Boards. A list of vacancies is provided with the designated Commission members
having responsibility for the appointment to fill each vacancy.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Appointments are necessary to keep our
Advisory Board full and operating as effectively as possible.
FISCAL IMPACT. Non -budgeted None
ALTERNATIVES: Allow vacancies to remain unfilled.
STRATEGIC PLAN: High Performing City Organization
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
ATTACHMENTS:
Page 15 of 223
Type
D Other
D Other
D Other
D Other
D Other
REVIEWERS:
Department Reviewer
City Clerk Pyle, Judith
Description
Appointments
Zanartu Application
Brake Application
Vitale
Mann
Action
Approved
Date
7/21/2016 - 1:44 PPA
Page 16 of 223
Arts Commission
IV Casello Reg 3 yr term to 12/17 Tabled (2)
Mayor Grant Reg 3 yr term to 12/17 Tabled (2)
I Katz Alt 1 yr term to 12/16 Tabled (2)
Applicants
None
Building Board of Adjustment til Appeals
IV Casello Alt 1 yr term to 12/16 Tabled (2)
Mayor Grant Alt 1 yr term to 12/16 Tabled (2)
Applicants
Christian Zanartu
Education and Youth Advisory Board
III Romelus Alt 1 yr term to 12/16 Tabled (3)
IV Casello Alt 1 yr term to 12/16 Tabled (3)
Mayor Grant Stu NN 1 yr term to 12/16
Applicants
im
Library Board
I Katz Reg 2 yr term to 12/18 Tabled (2)
Applicants
None
Planning and Development Board
IV Casello Alt 1 yr term to 12/16 Tabled (2)
Applicants
James M. Brake
David Vitale
Roberta Mann
Page 17 of 223
Senior Advisory Board
III Romelus Reg 2 yr term to 12/16 Tabled (2)
1 Katz Alt 1 yr term to 12116 Tabled (3)
11 McCray Alt 1 yr term to 12/16 Tabled (3)
Applicants
,M
Page 18 of 223
Pyle, Judith
From: christianzanartu <noreply@123contactform.com>
Sent: Friday, July 08, 2016 8:40 AM
To: City Clerk
Subject: Advisory Board Appointment application
Today's date
07/08/2016
Name
Christian Zanartu
Gender
Male
Phone number
561-602-8280
Address
2709 SW 4th Street
Boynton Beach fl 33435
United States
Email christianzanartu&gmail.com
Current occupation
or, if retired, prior Commercial Insurance Advisor
occupation
Education College Degree
Are you a registered Yes
voter?
Do you reside within
the Boynton Beach Yes
City limits?
Do you own/manage
a business within City No
limits?
If "yes", name of business:
Are you currently
serving on a City No
board?
Have you served on a
City board in the No
past?
If "yes", which board(s) and when?
Have you ever been No
convicted of a crime.
If "yes", when and where?
Advisory Board Building Board of Adjustment & Appeals
1
Page 19 of 223
Personal Qualifications
Professional Memberships
Certification 1, the applicant, hereby certify that the statements and answers provided herein are true
and accurate. I understand that, if appointed, any false statements may be cause for
removal from a board.
The message has been sent from 107.7,189.66 (United States) at 2016-07-08 07:39:57 on Internet Explorer 11.0
Entry ID: 167
Referrer:www.boynton-beach.org/officials/building board of adjustment and appeals.php
Page 20 of 223
Ellis, Shayla
From:
JamesMBinc <noreply@123contactform.com>
Sent:
Saturday, July 16, 2016 7:21 PM
To:
City Clerk
Subject:
Advisory Board Appointment application
Today's date
Name
James Brake
Gender
Male
Phone number
561-699-3232
Address
710 sw 27th terrace
Boynton Beach FL 33435
United States
Email
JamesMBincgaol.com
Current occupation or, if
real estate agent / retail sales manager
retired, prior occupation
Education
Bachelors Political Science
C-4
Are you a registered voter?
Yes
- -
Do you reside within the
Yes
<e;
Co
Boynton Beach City limits?
CO
`=
Do you own/manage aCD
""'
No
business within City limits?
If "yes", name of business:
M>
Are you currently serving
No
z
on a City board?
Have you served on a City
Yes
board in the past?
If "yes", which board(s)
I have previously served on the code compliance advisory board and the
and when?
planning and development board
Have you ever been
No
convicted of a crime?
If "yes", when and where?
Advisory Board
Planning & Development Board
Personal Qualifications
As a real estate professional and a Palm Beach County Planning Commission
Board member as well as a Palm Beach County Land Development Regulation
Advisory Board member I have the professional knowledge to be an asset to our
city by serving on the Planning and Development Advisory Board.
1
Page 21 of 223
Professional Memberships Realtor
Certification 1, the applicant, hereby certify that the statements and answers provided herein
are true and accurate. I understand that, if appointed, any false statements may
be cause for removal from a board.
The message has been sent from 198.246.249.35 (United States) at 2016-07-16 18:20:47 on Internet Explorer 9.0
Entry ID: 169
Referrer: www.boVnton-beach,..orR/officials/advisory boards.php
Page 22 of 223
From: david.p.vitale <no reply@ 123contactform.co m >
Sent: Thursday, July 07, 201610;37 AM
To: City Clerk
Subject: Advisory Board Appointment application
Attachments: David-P.-Vitale,jr._-_Resume.pdf
Today's date
07/07/2016
Name
David Vitale
Gender
Male
Phone number
561-613-9368
Address
2633 SW 5th Street
Boynton Beach FL 33435
United States
Email
david.p.vitaleggmail.com
Current
occupation or, if
Attorney
retired, prior
occupation
Education
Juris Doctor
Are you a Yes
registered voter?
Do you reside
within the Boynton Yes
Beach City limits?
Do you
own/manage a No
business within
City limits?
If "Yes", name of business:
Are you currently
serving on a City No
board?
Have you served on
a City board in the No
past?
If "Yes", which board(s) and when?
Have you ever been No
convicted of a
Page 23 of 223
crime?
If "yes", when and where?
Advisory Board Education and Youth Advisory Board
Personal Candidly, I do not have any prior experience in community education or youth programs.
Qualifications Recently, however, I attended a local event put on by Impact 100, and two of the
speakers shared their experiences working with local youth in the Palm Beach County
area. It was very moving to hear about the impact that they were having on children's
lives. As a new resident of Boynton Beach, I would like to donate some of my time to
assist with the city's work in these areas.
Professional The Florida Bar
Memberships Palm Beach County Bar Association
Forum Club of the Palm Beaches
Feel free to
attach/upload an www.123contactfortn.com/upload dld.php?fileid=b032eet3d34aabeaO87eOd655ld79b54
extra sheet or
resume.
Certification 1, the applicant, hereby certify that the statements and answers provided herein are true
and accurate. I understand that, if appointed, any false statements may be cause for
removal from a board.
The message has been sent from 144.228.41.226 (United States) at 2016-07-07 09:37:06 on Firefox 34.0
Entry ID: 166
Referrer:www.boynton-beach.org/officials/education and youth advisory board.php
Page 24 of 223
Pyle, Judith
From: rsmann13 <noreply@123contactform.com>
Sent: Sunday, July 10, 2016 5:49 PIVI
To: City Clerk
Subject: Advisory Board Appointment application
Today's date
07/10/2016
Name
Roberta Mann
Gender
Female
Phone number
412-999-2888
Address
350 N Federal Highway 5145
Boynton Beach Florida 33434
United States
Email
rsmann 13 g
,gmail.co
Current occupation
or, if retired, prior
Real Estate Sales
occupation
Education
Business
Are you a registered Yes
voter?
Do you reside within
the Boynton Beach Yes
City limits?
Do you own/manage
a business within City No
limits?
If "Yes", name of business:
Are you currently
serving on a City No
board?
Have you served on a
City board in the No
past?
If "yes", which board(s) and when?
Have you ever been No
convicted of a crime.
If "yes'", ", when and where?
Advisory Board please select... f J 7,e
Page 25 of 223
Personal I have worked on advisory boards in Pittsburgh where I resided up to 4 years ago. I
Qualifications love Boynton Beach and feel that I would be a great asset
Professional National Association of Realtors
Memberships
Certification 1, the applicant, hereby certify that the statements and answers provided herein are true
and accurate. I understand that, if appointed, any false statements may be cause for
removal from a board.
The message has been sent from 170.250,92.100 (United States) at 2016-07-10 16:48:59 on Safari 9.1.1
Entry ID: 168
Referrer: www.boynton-beach.org/officialsladvisory boards.php
Page 26 of 223
CONSENTAGENDA
8/2/2016
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 8/2/2016
REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R16-095 -Approve and
authorize the City Manager to sign a Memorandum of Understanding between the City of Boynton Beach and
the Florida Department of Law Enforcement (FDLE) to investigate officer involved shootings as well as in -
custody deaths.
EXPLANATION OF REQUEST:
The occurrence of any of the following predicate events will initiate investigative and forensic involvement,
assistance or coordination by FDLE:
a. The shooting of a person by a BBPD law enforcement officer acting in the line of duty; or
b. The death of an arrestee while in the care, custody or control of a BBPD law enforcement officer, the
death of an arrestee shortly after being in the care, custody or control of a BBPD law enforcement officer or
the death of an intended arrestee during an arrest attempt by a BBPD law enforcement officer.
As per Number 10. in the MOU, The agreement shall become effective upon all parties having signed. Any
party may terminate the agreement by providing the others with thirty (30) days advance notice in writing or by
mutual agreement of the parties.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? N/A
FISCAL IMPACT. Budgeted No fiscal impact.
ALTERNATIVES: Continue to have BBPD investigate officer involved shootings and/or in -custody death
investigations.
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION: N/A
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION: N/A
Is this a grant? No
Grant Amount:
Page 27 of 223
ATTACHMENTS:
Type
D Memorandum of Understanding
REVIEWERS:
Department
Finance
Legal
City Manager
Description
Resolution approving KAOU with FDLE for Officer
Involved Shootings and In -Custody Deaths
Memorandum of Understanding with FDLE
Reviewer
Action
Howard, Tim
Approved
Swanson, Lynn
Approved
LaVerriere, Lori
Approved
Date
7/25/2016 - 12:22 PKA
7/27/2016 - 3:12 PKA
7/27/2016 - 4:03 PKA
Page 28 of 223
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RESOLUTION R16 -
A RESOLUTION OF THE CITY OF BOYNTON BEACH,
FLORIDA, APPROVING AND AUTHORIZING THE CITY
MANAGER TO SIGN A MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY OF BOYNTON
BEACH, FLORIDA AND THE FLORIDA DEPARTMENT
OF LAW ENFORCEMENT (FDLE) TO INVESTIGATE
OFFICER INVOLVED SHOOTINGS AS WELL AS IN -
CUSTODY DEATHS; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the City of Boynton Beach and the Florida Department of Law
Enforcement propose to enter into this Memorandum of Understanding for the purpose of
facilitating investigations of incidents that involve shootings of a person by a Boynton
Beach Police Department law enforcement officer acting in the line of duty; or the death of
an arrestee while in the care, custody or control of a Boynton Beach law enforcement
officer; and
WHEREAS, the City Commission of the City of Boynton Beach deems it to be in
the best interests of the residents and citizens of the City to approve the Memorandum of
Understanding with the FDLE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION
OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. The foregoing "WHEREAS" clauses are true and correct and hereby
ratified and confirmed by the City Commission.
Section 2. The City Commission of the City of Boynton Beach, Florida does
hereby approve and authorize the City Manager to sign the Memorandum of Understanding
between the City of Boynton Beach and the Florida Department of Law Enforcement
(FDLE), a copy of which is attached hereto as Exhibit "A".
C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\967B9C72-6501-420C-ABOA-CCA05DC8DA63\Boynton
Beach. 3726.LMOU-_FDLE_hivestigate_-_Reso.doc
Page 29 of 223
32
33 Section 3. This Resolution will become effective immediately upon passage.
34 PASSED AND ADOPTED this day of , 2016.
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CITY OF BOYNTON BEACH, FLORIDA
Mayor — Steven B. Grant
Vice Mayor — Mack McCray
Commissioner — Justin Katz
Commissioner — Christina L. Romelus
Commissioner — Joe Casello
ATTEST:
Judith A. Pyle, CMC
Interim City Clerk
(Corporate Seal)
VOTE
YES NO
C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\967B9C72-6501-420C-ABOA-CCA05DC8DA63\Boynton
Beach. 3726.LMOU-_FDLE_hivestigate_-_Reso.doc
Page 30 of 223
This Memorandum of Understanding is entered into by and between the City of
Boynton Beach, Florida, (City), by and through its police department, the City of
Boynton Beach Police Department (BBPD) and the Florida Department of Law
Enforcement (FDLE), in furtherance of their respective duties under law for the purpose
of facilitating investigations, of incidents as described hereafter. The City and the FDLE
agree as follows:
1. The occurrence of any of the following predicate events will initiate investigative
and forensic 'Involvement, assistance or coordination by FDLE:
a. The shooting of a person by a BBPD law enforcement officer acting in the line
of duty, or
b, The death of an arrestee while in the care, custody or control of a BBPD law
enforcement officer, the death of an arrestee shortly after being in the care,
custody or control of a BBPD law enforcement officer or the death of an
intended arrestee during an arrest attempt by a BBPD law enforcement
officer.
2. Upon the occurrence of any of the enumerated predicate events, the ranking
BBPD member on the scene will ensure that emergency medical services are provided
to injured persons and that a secure crime scene perimeter is established with restricted
access. Only emergency medical personnel, crime scene technicians, medical examiner
personnel, State Attorney personnel, investigating FDLE members and other law
enforcement investigators assisting FDLE will be permitted inside the crime scene
perimeter. The ranking BBPD representative will then ensure that the FDLE regional
operations center is promptly contacted and requested to dispatch the FDLE Critical
Incident Team to Initiate an investigation, notify the SAO Police Shooting Team and to
coordinate crime laboratory services at the scene. FDLE will notify the State Attorney as
soon as reasonably possible.
3. Pending arrival of the FDLE Critical Incident Team, the ranking BBPD member
will ensure that the scene remains secured, that physical evidence and documentation
is protected and preserved and that all law enforcement and citizen witnesses are
identified and separated pending initial interview. If feasible, the ranking BBPD member
will ensure that arrested persons at the scene are detained pending the arrival of the
FDLE Critical incident Team. The BBPD will conduct the investigation related to any
underlying criminal activity that preceded or occurred at the same time as the predicate
events outlined in paragraph 1 above, when applicable. The ranking BBPD member will
also provide any assistance requested by FDLE during and after the on -scene
investigation has been concluded, such as additional collection of evidence from
suspects, vehicles, or involved law enforcement personnel, as well as the securing of
other evidence such as radio communications tapes. The ranking BBPD member will
also coordinate with local law enforcement in any necessary crowd control efforts.
Page 31 of 223
4. Upon receipt of notification from the BBPD that any of the enumerated predicate
events have occurred, the appropriate FDLE Special Agent in Charge or designee will
immediately implement an investigation pursuant to FDLE Procedures governing FDLE
investigations of Non-FDLE Officer Involved Shootings and in -Custody Death Incidents,
which are incorporated herein by reference. FDLE, in conjunction with BBPD, will
promptly coordinate the dispatch of the Critical incident Team together with the
appropriate crime scene personnel, medical examiner personnel, State Attorney
personnel and any additional law enforcement personnel which are required.
5. FDLE will assume operational direction of investigations and forensic assistance
or coordination initiated pursuant to this Memorandum of Understanding. FDLE may
request the assistance of BBPD personnel or personnel from other law enforcement
agencies.
6. The BBPD will retain overall direction and responsibility for any internal or
administrative investigations initiated in response to the occurrence of any of the
enumerated predicate events. However, the parties agree that the criminal investigative
efforts take precedence over any internal or administrative investigations conducted by
the BBPD. No documentation, whether internal report or statement authored or obtained
by BBPD personnel involved in the subject incident that has been provided to the BBPD
under order or policy, shall be provided, or its contents revealed, to the criminal
investigative team or the prosecutor until such time as the criminal investigative team
and the FDLE Office of General Counsel agree that the criminal investigation will not be
adversely impacted by any potential for immunity that may attach to any such
statement. The criminal investigative team and the FDLE Office of General Counsel
may consult with the prosecutor to determine whether such statement may adversely
impact any subsequent criminal prosecution. However, the criminal investigative team
and the FDLE Office of General Counsel will make the final determination regarding use
of such statements in FDLE's investigation. To help assure that the criminal
investigation is not impeded or negatively affected by internal or administrative
investigative efforts, the BBPD's internal or administrative investigation shall be initiated
only after the criminal investigative efforts have been concluded or when otherwise
specifically authorized by the FDLE's investigative team.
7 The par -ties agree that the BBPD may issue initial press statements
acknowledging an incident, reporting the status of the law enforcement officer(s)
involved in the incident, and referral to the investigative process. At the appropriate
stage(s) of an investigation initiated under this Memorandum of Understanding, FDLE
will forward copies of all investigative reports and investigative summaries to the State
Attorney having jurisdiction over the case and to the BBPD for review. Transmittal of
reports and summaries will be done so as to preserve any applicable exemptions from
public disclosure and to maintain any confidentiality of information that may apply. Any
press release related to investigative activities and responses to public records requests
shall be coordinated jointly by the involved agencies to assure that disclosure, if any, is
Page 32 of 223
appropriate and timely. The parties agree that best efforts will be made to coordinate
said releases jointly.
8. FDLE will submit all final reports to the State Attorney for review. FDLE will report
the material factual findings of the investigation but will offer no recommendations or
reach legal conclusions concerning whether the force used, if any, was justified.
9. This Memorandum of Understanding represents the entire agreement between
the parties on this subject matter. Any alteration or amendment of the provisions of this
agreement shall be in writing, duly signed by authorized personnel of each of the parties
and attached to the original of this agreement.
10. This agreement shall become effective upon all parties having signed below. Any
party may terminate this agreement by providing the others with thirty (30) days
advance notice in writing or by mutual agreement of the parties.
11. This Memorandum of Understanding does not supersede or replace any existing
Memorandum of Understanding between the City of Boynton Beach, by and through its
police department, BBPD, and Federal Law Enforcement Agencies or municipal police
departments as It relates to Police Use of Deadly Force Investigations.
For FDLE: For the City:
Richard L. Swearingen, Commissioner Lori LaVerriere
Florida Department of Law Enforcement City Manager
Date:
Page 33 of 223
FLORIDA DEPARTMENT OF I-Aw ENFORCEMENT
WIN
A, a
RIK*] T1 I W
INDEX:
RELATED REFERENCES:
L 7 ves n � �,'4i y_
_Lgative S, o o
liiteivievv Pfeanible
FDLE Prcxedwc - hw2'.�Luc&yions of Noo-FDLE wvolve(i Shootngs ang ft.i-Cusludil Death
or Lite Thre-atemoci If �iui v Incidents
.... . . . ...
KEY AGENCY CONTACT:
Investigations and Forensic Science (IFS)
POLICY:
FDLE will provide investigative and forensic services to assist other criminal justice agencies in
the investigation of incidents of use of deadly force by a law enforcement or correctional officer
and incidents of in -custody death and life threatening injury. Whenever a law enforcement or
correctional officer uses deadly force, or whenever there is an in -custody death or life
threatening injury of a prisoner, a thorough collection of evidence and an objective investigation
is imperative to assure that justice is served. FDLE can investigate such incidents occurring
within other agencies with the requisite objectivity.
GENERAL PARAMETERS
. ...... . ...
A. Each Special Agent in Charge (SAC), or their designee, will designate sworn members to be
part of an investigative response team. The team will be responsible for investigation of
incidents of use of deadly force by law enforcement or correctional officers and incidents of
in -custody death, or life threatening injury. SAC may also assign appropriate forensic
members to respond to an incident with the team.
B. Using a standard form approved by the department, SAC may enter into Memorandum of
Understanding (MOU) with other criminal justice agencies to provide for FDLE investigative
assistance in the event of an incident of use of deadly force or an in -custody death or life
threatening injury. A variance from the standard MOU may be used upon approval by the
Commissioner or designee and the Office of the General Counsel (OGC), The Regional
415 - Non-FDLE 01S I In -Custody incidents 1 Rev: 8/11115 1 Eff: 09/1 7i1 6
Page 34 of 223
Operations Centers (ROCs) will forward a scanned original of such agreements to OGC.
The original agreements will be filed and maintained in the ROCs,
C. Upon cornpletion of a formal investigation of an incident, FDLE will provide an investigative
case file to the appropriate Office of the State Attorney setting forth the factual findings of
the investigation Investigative case files for officer involved shooting and in -custody
incidents will not include recommendations or legal conclusions concerning an officer's use
of force.
FDLE RESPONSE
A. FDLE is legally 31.1thorized to investigate the use of force by a law enforcement officer or a
correctional officer and incidents of in -custody death or life threatening injury upon the
request of a sheriff, police chief, administrator of a criminal justice agency, the Office of the
State Attorney or designee, and with the approval of the Office of the Executive Director.
13, The occurrence of any of the following predicate incidents may initiate investigative and
forensic involvement, assistance or coordination by FDLE:
1 The shooting of a person by a law enforcement officer acting in the line of duty, or
2. The death or life threatening injury of a person while in the care, custody or control of a
law enforcement officer or correctional officer, the death or life threatening injury of a a
person shortly after being in the care, Custody or control of a law enforcement officer or
correctional officer, or, the death or life threatening injury of a person during an arrest
attempt by a law enforcement officer-. or
3. Other use of force incidents as approved by the SAC,
G In the absence of a signed MOU, any request for assistance must be approved by the SAC
or, their designee,
D. When the Florida Fusion Center (FFC) receives a request for assistance regarding officer
involved shooting or in -custody death or life threatening injury incident, FFC member will
document and forward the request to the appropriate Special Agent Supervisor (SAS) and
Assistant Special Agent in Charge (ASAC), pursuant to 'FDLE Investigations of Non-FDLE
Officer Involved Shootings and In -Custody Death or Life Threatening Injury Incidents"
procedure. If the request for assistance is received by the region, the region will ensure FFC
is notified regarding the incident as soon as practical
E Assigned SAS, or their designee, will ensure activation of response team members,
coordinate crime scene response and activities, and provide immediate briefing of FDLE
command personnel, pursuant to "FDLE Investigations of Non-FDLE Officer lnvolved
Shootings and In -Custody Death or Life Threatening Injury Incidents' procedure
F SAC, or their designee, will ensure notification of the Assistant Corrimissioner, maintain
liaison with the involved agency's chief executive and provide a briefing of the incident with
command representatives of the involved agency and the Office of the State Attorney,
pursuant to FDLE Investigations of Non-FDLE Officer Involved Shootings and ln-'Custody
Death or Life Threatening injury Incidents" procedure
44.15 - Non-FDLE Of$ / In -Custody Incidents 2 Rev: 8il 1'15 1 Eft : 09117/15
Page 35 of 223
G. SAS, ASAC or SAC will coordinate all press releases/conterences with involved agency arid
the Office of External Affairs (OEA) in headquarters. All media inquiries will be directed to
OEA.
INVESTIGATIVE REVIEW PROCESS
SAS will ensure the Regional Legal Advisor or OGC representative, the ASAC arid/Of the SAC
review the investigative summary prior to submitting the case to the Office of the State Attorney.
FDLE s investigation into incidents will be considered "activewhile the facts are under review
by the Office of the State Attorney. As such, the contents of FDLE s investigative case file will
be, exempt from public disclosure, Uniess otherwise indicated by OGC-
4 15 - Non-FDLE 01S i In -Custody Incidents 3 Rev 811115 1i Eff 091171/15
Page 36 of 223
Florida Department of Law Enforcement
Investigations & Forensic Science
FDLE INVESTIGATIONS OF NON-FDLE OFFICER INVOLVED SHOOTINGS
AND IN -CUSTODY DEATH OR LIFE THREATENING INJURY INCIDENTS
I PRIMARY RESPONSIBILITIES
A. Florida Fusion Center (FFC)
1 When the FFC receives a request for assistance to investigate another agency officer
involved shooting or in -custody death or life threatening injury incident, the FFC member
will immediately establish and document the following:
a. identity of the person calling, their contact information and agency requesting
assistance,
b Identity of the on -scene officer in charge and their, contact information,
c Date and time of catillrequest for assistance,
cl. Date and time incident occurred,
e. Location of and directions to the incident,
f. Brief synopsis of incident.
2. FFC will immediately notify, via telephone, the regional an -call Special Agent Supervisor
(SAS) and Assistant Special Agent in Charge (ASAC).
3. It will be the responsibility of the ASAC to make the appropriate notifications to the SAC,
Chief of Forensic Services, Office of External Affairs (OEA) and Office of the State
Attorney,
4. if the request for assistance is received by the region, the region will ensure FFC is
notified regarding the incident as soon as practical
B Responsibilities of the SAS
1. The assigned SAS, or their designee, will:
a. Ensure activation of response team mernbers,
b Establish law enforcement (involved agency) contact,
c Ensure the crime scene perimeter is established and secured,
d Respond to the scene of the incident, if applicable, and assume control of the
investigation-,
Non-FDLE 01S / In -Custody Procedure I Revised: 8/11/2015
Page 37 of 223
e. Obtain comprehensive incident briefing,
f. Assign case, agent and ensure investigative assignments are rriade as necessary,
g Coordinate with the first responding sworn merTiber-I
h- Coordinate Crime Scene response and activities. If an FDLE crime scene unit is not
available, personnel from another agency can be utilized:
i. Provide summary for immediate briefing of FDLE command personnel,
j. Coordinate a post -incident tearn briefing to identify future investigative needs
C. Responsibilities of First Sworn Member(s) On Scene
1 At the direction of the SAS - the first sworn member(s) on scene will,
a. Obtain a general briefing of the incident:
b Assess scope and security of the scene,
c. Begin to identify all pertinent parties and their locations,
d Brief responding SAS and response tearn members
D. Responsibilities of Case Agent
1 The Case Agent will consult with the SAS on investigative assignment,, to ensure that a
Special Agent(s) are assigned appropriate investigative tasks, as identified in the FDLE
()fficerl'D Invowod Use of Foice Inct(few Assiqwne,,or the FIJI F In Custoai,
Ingdent Assgtilnuol forms, to include:
a. Separate all witnesses to include subject officer(s) and witness officer(s), if possible
b. Obtain and/or ensure the issuance of a search warrant or consent to search for the
crime scene when applicable.
c. Debrief agents for results of leads and development of additional witnesses and
leads.
d Coordinate the collection and inspection of all weapons and ammunition that were
involved during the incident A complete ammunition round count should be
documented within the case file
e. Facilitate interviews of all subject officers and witness officers.
f Ensure that all evidence is properly collected and submitted.
g Collect aii pertinent video and audio recordings Identify and document any
inoperable recording devices,
Non-FDLE OIS / in -Custody Procedure 2 Revised 8/1V2015
Page 38 of 223
h. Seek input from the appropriate prosecutor and/or Regional Legal Advisor (FILA), if
needed
2 The Case Agent wM brief the SAS on significant developments,
3 The Case Agent will maintain liaison with involved agency's lead investigator
4, The Case Agent will consult with the SAS and other relevant parties (State Attorney,
Involved Agency Head, and Office of External Affairs (CEA) for time/place of appropriate.
briefings.
5, The Case Agent will prepare for the briefing by incorporating facts, witness statements,
photos, and a draft timeline of events.
6. The Case Agent will review all administrative file(s) of the involved officer(s). This review
will include records such as disciplinary, training, and use of force records.
E. Responsibilities of the SAC
1 The SAC will ensure notification to the Assistant Commissioner and Corn missioner's
Office, when appropriate.
2 The SAC, or their designee, will ensure liaison with the involved agency s chief executive
is maintained.
3. The SAC, or their designee, will offer an Executive Briefing of the incident with command
representatives of the involved agency and the State Attorney's Office within a
reasonable timeframe after the incident. The Executive Briefing should include a
summary of investigative progress, to date, and an identification of future investigative
needs.
.. ........ .. ....... .. — ------
INTERVIEWS
A When interviewing witnesses, all interviews should be conducted Under oath and recorded
via audio and/or video,
B. When interviewing sworn officer(s):
1 , All sworn officer interviews should be conducted under oath and recorded via audio
and/or video.
2. Sworn officers will not be afforded an opportunity to walk through a scene or review any
digital evidence unless directed by the SAC, their designee or the State Attorney.
I The mte -vie
shall Precede and be included in the recording of all interviews
of all sworn officers The Agent(s ' I conducting the interview will ensure that the officer is
aware that the statement is voluntary and part of a criminal investigation.
4 During the interview of involved officers, no persons other than FDLE agents will be
present unless authorized by the SAC, or their designee.
Nor)-FDLE OIS I in -Custody Procedure 3 Revised 8/11/2015
Page 39 of 223
CONTENTS OF THE INVES TIGA TIVE CASE FILE
A. Agents should refer to the appropriate Incident Assignment form for documentation
purposes. (F_Q�_F Officer Involved Use of Force Incident Assi(nmeW Fo,,m or ln-Cost(
Inciden! Assiatitneot)
8. The contents of the investigative case file will be pursuant to existing procedures in the
Automated Investigative Management System (AIMS) and include other information, as
appropriate. Any official documentation created during the investigation shall be included in
the case file.
C, An investigative packet will be submitted to the Office of the State Attorney and will contain
at a minimurn,
1, Investigative surnmary/tirrieline should follow the format in the 1, S'ww, cjll
document"
2. Witness/Officer's interview statements/transcriptions,
I TOLE investigative reports/ related items,
4. Evidentiary exhibits list-,
5. Crime scene reportsiphotos',
& Lab reports,
7 Medical Examiner's report, it appropriate-,
8. Other agency reports and documentation-, and
9 Other information as appropriate.
Non -FDL E OIS I In -Custody Procedure 4 Revised: 8111/2015
Page 40 of 223
M
CONSENTAGENDA
8/2/2016
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 8/2/2016
REQUESTED ACTION BY COMMISSION: Approve the purchase of two Police Department vehicles to
replace two that were involved in accidents and deemed totaled, from Duval Ford in the amount of $28,552/ea.
for a total of $57,104 off of the Florida Sheriff's Association Bid#15-23-0904. The Florida Sheriff's Association
complies with the competitive bid requirements.
EXPLANATION OF REQUEST:
Contract Term: October 1, 2015 - September 30, 2016
Two 2015 Police car Interceptor's were involved in motor vehicle accidents (#4541 & #4547) and have deemed
to be totaled by Bill Darty, Fleet Administrator. Repair costs range from $12,875 to $24,173.87. The vehicles
need to be replaced. The Police Department is asking to replace these two vehicles with 2016 Ford
Interceptor UtilitiesAWD (SUV's) based on the fact that the Interceptor cars are too small on the
inside. Prices for Interceptor cars are $22,998 and for the SUV the price is $28,552 for a difference of
$5,554.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The two (2) replacement vehicles will be
used throughout the City to provide services to the residents.
FISCAL IMPACT: Non -budgeted Funding is available in the Fleet Replacement Account #501-2516-519.64-
31. In addition subrogated funds from the accidents in the amount of $10,000 will be transferred into the
replacement plan.
ALTERNATIVES: Not to replace the two units.
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
Page 41 of 223
CONTRACTS
VENDOR NAME: Duval Ford
START DATE: 10/1/2015
END DATE: 9/30/2016
CONTRACT VALUE:
MINORITY OWNED CONTRACTOR?: No
EXTENSION AVAILABLE?: No
EXTENSION EXPLANATION:
ATTACHMENTS:
Type
D Addendum
D Addendum
REVIEWERS:
Description
Florida Sheriff Association Contract
Spreadsheet for hAto PD replacement vehicles
Department
Reviewer
Action
Date
Public Works
Livergood, Jeffrey
Approved
7/13/2016 - 8:55 AM
Finance
Howard, Tim
Approved
7/14/2016 - 7:34 AM
Legal
Swanson, Lynn
Approved
7/14/2016 - 10:53 AM
Finance
Howard, Tim
Approved
7/14/2016 - 12:15 PPA
City Manager
LaVerriere, Lori
Approved
7/27/2016 - 2:44 PPA
Page 42 of 223
Ulm
Name of Dealership Type of Vehicle Zone Base Unit
price
r"T T")T ... .......
T �;T 1" 1 1",
Duval Ford
2016 FoTd Interceptor Utility(KRA)
*'Westem
$25,400M
Duval F(rd
2016 Ford hiterceptor Utility (K&A)
.............
$25,32&00
Don Raid Ford
PLOIUDA
*Cenumt
INHUNM
CMUNrilm
Don Reid Foad
2016 Ford hAwcaptor U1ty (,K&A)
* Southern
AS AbwA T%PW
Ulm
Name of Dealership Type of Vehicle Zone Base Unit
price
r"T T")T ... .......
T �;T 1" 1 1",
Duval Ford
2016 FoTd Interceptor Utility(KRA)
*'Westem
$25,400M
Duval F(rd
2016 Ford hiterceptor Utility (K&A)
*Northem
$25,32&00
Don Raid Ford
2016 Ford Interceptor Wily (K&A)
*Cenumt
$25,347A
Don Reid Foad
2016 Ford hAwcaptor U1ty (,K&A)
* Southern
$25,487.00
Md Aumud Announmmmt (15-23-09" Pagg 5
43 of 223
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
'T 'X
I 11"I I ffill
----------------r i.... . --------------------
I , jl�
wy,
2016 Ford Intercepta Utility (K&A)
ALL ITEMS FACIVRY INSTALLED UNLESS OTHERWISE 114DICATED
INSTRUCTIONS; Listed above, you will fmd the model numbm of the vehicles that will be included in this year's contract.
INSTRUCTIONS: Listed below you will find the model number of the vehicle that is being requested for 1he Police Rated Full Size
Utility - AWD. At a minirawn, the following items wW be factory installed on the base vehicle to meet the model nwnber and build
codes of the vehicles listed.
Ford Interceptor Utility (KBA)
Code
Description
K9A
EAC
A -A
Dxiver's Side (Left Hand) Spotlight
9
TI
CO8 LT
W
AN About Jqedds
FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
'T 'X
I 11"I I ffill
----------------r i.... . --------------------
I , jl�
wy,
2016 Ford Intercepta Utility (K&A)
ALL ITEMS FACIVRY INSTALLED UNLESS OTHERWISE 114DICATED
INSTRUCTIONS; Listed above, you will fmd the model numbm of the vehicles that will be included in this year's contract.
INSTRUCTIONS: Listed below you will find the model number of the vehicle that is being requested for 1he Police Rated Full Size
Utility - AWD. At a minirawn, the following items wW be factory installed on the base vehicle to meet the model nwnber and build
codes of the vehicles listed.
Ford Interceptor Utility (KBA)
Code
Description
K9A
Ford Intaceptor Police Rated Utility Vehicle
51Y
Dxiver's Side (Left Hand) Spotlight
9
Seats Cloth Front Buckets/ Rear Vinyl
W
Bkh-,k Interior
500A
Equipment Group
99R
3.7L V6 Engine
.44C
6 Speed Auto "1 ll
153
Front L.icense Bracket
STD
Back-up Camem
MdAward Annmummmrat (2&434W"
Page 44 of 223
Ing
'M
'I"M M -r -
091
it
M
-
RINI, r I EIS
#12 1 W"Flo'k
FORD INTERCEPTOR FULL SIZE POLICE RATED UTILITY AWIM
SPECMCATION #7 1
=11 ' U
The Y?ovd IntucepWTAfid (K8A) purchued ftough this umftw ccanes with all thesandard equi"ment as specified by the
manufnemm for this model and FSA's base vehicle specificadon(s) iequdnnents which m included and made apart of this
con ts-efs vehicle, base price &s awarded by, specification by zone.
ZONM: *Western *Nord3em * Czartral *'Souffiem
.ASF PRICE $25,400.00 $25,329.00 $25,347A $25,4817.00
Bid Award Aummnamwnt 115 23-M" Pagg 745 of 223
VEHICLE: Intmeptcw Utility® )
DEALER: Duval Ford Duval Ford Don Raid Ford
*western *Northem *Central
BASE PRICE: , $25,328x00 $25,347.00
Delete tions
Front Lis Bracket
Drivees SiLeftd) Spotlight
Central
Western &
& Northern Southern
NCI NA�
50.00 1 100.002
Badge del(Police ) NCI
NC 2
Front Console Plate - Deleft Not available with option 67G, 67H. 67U, 9511.* New for NCS I
NA 2
this model year
Order Code Add Opdonls
Cal
Western
Northern Southern
I
Interior Upgrade pack -_ 1st and 2nd Row Carpet Floor o . ° _ CIS -.1C
$389,001 $389@
65U 'tCenter
Moor Console less shifter /unique :police console fimsh plate ,_ Inch ' s Console -
Top Plate ._ Flni&b c1. 2 cup holders) .- :l , fhmt and rear ' ) ,_ Deletes
s le mminting plate (85D)Note: Not available wi " . s. `C, ,
.1
Front Headiamp Lighting Solution- Includes 'bow, LED Low beamlIncandescent (Halogen)
$849.00 t $949.002
66A 2
High beam headlmnp with 119h BemnWig-wag.nn and. two .) white rectangular
LED side waruing ll Incl p for grille LED li ts, ',' d speaker
(160A).- Whbg, LED lights included, ller "not" includedNote, Not i.ls le With
..' tem Recounnend using Cargo 'Aruing Vpfit p 'G) m Ultimate
Wiriug Package
p
86P 2
Front HmMmqp / Police Intemptor Housing l .. -drill hole for sidle maAer police1,24„00'�
1
86P
un, dcm not a- ml e LED installedl° is e:l° In s need to drdl housing assemblieA>-
Pre-molded side warning LED holes with stm&rd twist lock sealed capability(does
,mclude LEDlights) Note; Not llewith options: d 67H
66B .1
Tail Lamp . Lighting Sol '° - :Includes e LED lights plus 't ) mu integrated$424.1001
$424.002
6613 2
hemisphoic lighthead white LED side wamin.g :li ' is :n tail lamps- LED lights onlyg
ntr "noV' included Note: Not available with option: a pl
Bid Asmard Arummmewal 11542-090q
Page 76 of 223
VEMCLE:
hAerceptar U10ty (X8A)
DEALER.
Duval Ford Duval Ford Don Reid Ford Don Raid Ford
ZONE:
*Western *Northern *Cenbml *Southeml
BASE PRICE: $25,400M $25,328.00 $25,347.00 $25,497A0
66C I
Rear Lighting Solution- Includes two (2) backlit flashing linear high-intmisity LED flots
$454.00 1 $454.00 2
66C 2
(*Iv&s side red / passenger side blue) mounted to inside IMpte glas)- Includes two (2)
backlit flashing linear high-intensity LED is (drivefs side red / Passenger side blue)
installed on inside lip of liftgate (lights wtivate when fiftgate is open)- LED lights only.
Whing, controller "nor included Now Not available with option: 67AI
67G I
Cargo Wiring Upfit Package- Rem console plaW (95R) - contours through 2nd row;
$1,2-39.00' $1,339.002
67G 2
channel for whing- Wiring overlay harness with lighting mod siren biterlboa connections -
Vehicle Fagiva Hartres.0 Two (2) light comectors - suppods up to six (6) LED ligbts
(engine compartment)? Tlwo (2) grille light connecton? Two (2) 50 Enp bafty ground
chvuits in right hand rear -quarter power distribution junction block? One (1) 10-mp
speaker circidt, (engine to cargo area)- Whelen Lighting PCOR Control Head -
Whalen PCS HR Ligbt Relay Center (motatted Lvhind 2nd row seat)- Light Controller
Relay Center Wiring gumper batness)- Whelen Specific Cable (console to cargo area)
Comeets PCCSR to Control Head- Pre -wiring for gdUe LED Ught.% simn and speaker
(60A)- Doe's "not" include LED B&O Recarmend Police Wire Harness Connector Kim
47C and 21FINote: Not available with options: 65U, 67H and 67U
6711 1
Ready for the Road Package:All-in Complete Package - Includes Police Interceptor
$3,414.00' $3,414.002
67H 2
Packages: 66A, 66B, 66C, plus - Whelan Cencom Light Controller Head with dimmable
backlight- Whelan Cencom Relay Center, / Shm / Amp w/Ifraffic Advism (mounted
behind 2nd row seat)- Light Controller / Relay Cencom Wiring (whing harness)
w/additional inpulJoutput pigaffi+- High cuntmt pigtail-- Whelen Specific WECAN'Cable
(console to cargo =a) cannects Cancom to Control Head- Pre -wiring for vue LED
ligbts, siren and. speaker (60A,)- Rear console phte (85R) - contain through 22nd row;
channel for wking- Grille linear LED Lights (Red / Blue)- 100 -Watt Siren / Speaker-
Odden Door -Lock Plunger / Rear -Door HaafflesI l (52P)- Wiring Hmmess.7rwo
(2) 50 amp battery and ground circuits in RH rem -queaterNote: Not avWlablo wwith options:
66A;66B;66C;67G,67U
I sx, 1
100 watt s° spy
S299M 1 $299.002
18x 2
60A I
Pre -wiring for Oille lamp
$49.001 $49.002
60A 2
90D I
Ballistic door panels - drive front door
.001 $1,59COO
90D 2
90E I
Ballistic door panels - driver & passenger front doors
$3,169.00' $3,16%002
90E 2
6111 1
Rnmappable (4) Switches on streying wheel (less SYNC)
$154.00' $154.002
61R2
61SI
Remappable (4) Switches on steering wheel (with SYNC)
$154.00' $154, 002
61S 2
85R I
Rear Console PlateNOTE - Not available with option 65U, 85D
$34.00 1 V29.002
SSR 2
593 1
Perimeter Anti -Theft Alum- Aefivated by hood door or liffgate. REQUMES Key Fob
$119.001 $119.002
593 2
(595)
595 1
Remote Keyless bitry Key Fob (w/o Keypad, less PATS)NOTE: Not available with
$259M' $259.002
595 2
keyed alike.
Md Award AMMWA*MM=t (15-234N"
PagL'P47 of 223
VEHICLE:
Intemeptor 1.11"
DEALER:
Duval Ford Duval Ford Don Reid Ford
Don Reids d
PRICE:BASE
$2.5400.00 $25,328,,00 S25,347.00$25,487M
3' tCame
Storage It (includes lockable doci)NOYE. Not available with" Air
$244.00 �
$244.00'
63V 2
Conditioning1
47C I
Police Wim11ss Connector Kit-- FmniFor connectivity t lel:Package solutions
104.0
47C 2
includes: - Male 4-pin eonneMrs for siren- ale pin tors for
1" s . °- (1) 4-p.m for speakers- :1 4-pin connector far s°.
controller tilt- ;1 -plea sealed 1) 14-pin 1p eNote: See
Upfitters grude for further detail www.fordpoliceintmreptmupfit.com
211 .1
police Wire Harness Connector Kit :Rewfor connectivity to Ford Psolutions
$129„110'
$129.002
21P
mcludes., 1) 2-Pin connector for rear lighfiMe 1) 2-pin connector- Female 4-pin
. e - 4 pi - 1 10-pin10-pin comectorNote., See 1lp Iters guide far
further tall li i pt p t” ua
51Z I
Right-hand pillar mounted '' spodight with clear sa bulb, factory . d
5.299.0111
$349.00 2
51,E
INCLUDES SPOTLIGHT11 '51.x* I
3.. 1
Addificmal s r Key Fob(s) when applicable.
.tit
$175 p002
2
SIMPLEDLR NCLUDED 1jVRFC =$30OWFFHOPYTON595
I
Fleet key, keyed Mike
$49.00
°
59E 2
SPErJFY WHATFLEff CODE YOU 5.99 k code 14554 J9b Is code 1284, 59d is co& 0135x 59f is code
0576x, 59 Is co& 1114 59c is rak 15.94 Pkaw w/o& wd aW to purdwn order
.mvsTsUppLy.KByCODETODEALER
I
covering16C
Caqxttid floor
1 4, l t
$:124.002
16C
1st ard 2nd row wMetfloorcovering and 1
MATSFloor
colored keyed to carpet
NC.1
5124"
16C
Inchded In 16C and mquires 16c as no dwV..Fvr Rmblier AH WeadwrMata un $140
I
Rear r handles & locksthe,
$34.001$34.002
68G 2
19W I
Rear window switches inoperative
t
.
18W
.17A. I
conditioning l
, 0111$609.00
17A 2
60R I
Noise suppression
, .$99"00
2
60R 2
anti-theft - foot nctivaT4sl installed
„1111'
dp i
SFS "
SafeStop vehicleti-theft - key activated or emergency 11, ted, plan -play for
$249„011'
d” 11
most Ford and Chevy fleet vehicles, dealer instalWin 20 minutes s or:less
43D tCotulesy
lamp dimbled
:j%001
19.002
43D 2
17T I
Dome lamp - hit rear
$49.00 1
$49.M
17F 2
N2
Nitrogen fiffied tires including spare t°
$19COO' t
$200
Track side rails - black
14"dt
'14>
68Z 2
I
Roof mounted luggage rack, no center cross
154„011'
$154.
69Z 2
Did AwwWAnn#ua*=xwd 1
Page
78 of 223
VEHICLE-. Intemels, wr Udlity (K8A)
DEALER. Duval Ford Duval Ford
ZONE: *WeftM *Northem
BASE PRICE: $25,400.00 $25,328.00
631 1
(AB 2
19L I
19L 2
91A I
91A 2
91B I
91B 2
91C 1
9,11C 2
2 T ON EP
DLR 2
76EL I
76R 2
DUC
BIK,' 2
Chrome grille,
Substitute culor match pap"tedgrill, ear wukmovvr chdAm q*warmce $598
Body side moldings
Wheel covets
Loeblile jras cap for emy fuel capless fuel-Mler
Two -Torte Vinyl Fac kage #1 (mof vinyl; RHAL-H font doom vinyl; R.H/LH row doors
vinyl - not, available. with ender cods 9113, 91 C, 9110
I
NAS
NA
NA
NA
1
$59M.
, 5%002
S
$19.00,
smov
1
K39M
$&j%002
NA 1
$939,002
$699.00 1
$699,00 2
$1,29C00'
$ 1,395A02
Revem sensing
HAVIS '00nal eclutpMent - Spec* $59COO V544.00
2
55B
$274.00'
$2X4..002
Badwit cmmem with 3.5"
LCD (par mounted camera to prorlde wi& angle field of viaf(m
$695M
Haat s venter CONSOLE with r&p hakkvflo ap ffmcart and triple & otaletphip MudeafflMrpkiet, Rmilo
and
baa oto 1srac*L Bujv.- mwt apIdy Aodio Brmi furpi open coifturatimi HA PISLAPTOPSTAMD
Reids k4wop bwe� pack afamt tod sob vroal loddag kVqp tray Opuemn awirlable VU S625 1
BLjS 2
TROYPROD I Opflow CTdpmerd - specify 5.001 $334® 2
76D 2 RUGE Dw Sikkas Whiewprommp aip vaFfoaa vhdmv caftu R)LE $585 For Wh* 1,01 as $110
LAMP t9nehaf aperatoetip sids mount, zerv.(w1p&v1w1k7dwr&a1ftY $646 KINDOWC3AURDS&DOOR
BLANM S363Mal orpdy. 1.70M rROY'rO.W"—D;xkvt 46'Vk221x18-H, ftdieksest arage drawerA mW
cb,au,err it PaRo Moundag as am $5500, All alker IROY PRODUCT Lwftpmaffam wd apdow mr.11able at
130% qff ca0alog I
DEm,kitannt pLA I—E 2
$396.001 $639x002
$345.00' 289.002
B9d Award Annsuamment (25-23-09"
Pa 49 of 223
VEMCLE. Intmeptor Ufflity (KBA)
DEALER: Duval Ford Lhival Ford
ZONE-
Wei "N
* N-Ortham
BASE PRIM $25,400M $25,329.00
NEMMOMM
* cenLral
S25,347M
00
Optioral equipment, - specif
y
$595.00' $349.002
INDUST
ESI FOR,L"EW&)VTSFMFa" PVSHPGIAO'AR by Got ftlkorom KIM WRAP add$2W.FmRear WMDOW
2 2
11,
GIURDLT$393, MUNKTRAY with slide shobflexidng$476.,UFEBOX-Sbq*Drawor(48x32x]2)wiA kg
jAwne, dkk at 3001b& we $15561
r�y 2
FRO.NT WAAVjNr,, LIGpr
SPB12'
S9dne,PJ3IO0AI2 —12"Aluminuniftsh Bumper
$715.001 $995.00
SPB16
SetinaPB100A16 —16" Alurnkw_Push Bumper
$715.00 1 $995.00
SITB300
Sefina PB300 Push Bumper
$715.00 1 $995.00
1310
Go RbIna 5000 Series Push Bumpem
$715.001 $995.00
PS
Rear Trunipert Seat —1 System 3P
$1,596.00' $1,495.00
LAGUNA391
14pn1c and Easy to Clean- 3EYMUMF ronormetion- Ferre:' d Lopm JP Beh Damm_ Dweed &eel Cap.
Movubdilkick Seat OP170AIAL n- Certified Rem* &&-kk Ae&adabk &x Belko st dw Chabowd
Meks qjr VeAucks ADD 5250. MftM Federal DOT andFMMS Mawb&- Kkops PrUmrs Secured. Kfielm
Officers sq*- IWIWAS re -v sciven I
PS PG 6000 1
R—mTrmspe; t Seat — ft (lard 6000 Series
$1,695M' $1,495.00
PrStoner Thwapod Skats for the SUY cvm wMh ef (xv fro Wthdow or Wou ScIven Wirdow
Cargo Bmwer fopmi& a aidid mawasigplaftmfiop the &w to atach 1 The seat mdfloarpoo ww dewngtied
toftl mq aga�wt om ancoker as wil w, the noeimps ofthe PI (Ififto+1 0prevent Mnygalm Wd errd"s WAWM
Msoneers mighr atherwise hidt owdrabami or ovdenw, Eac*phacels noldedfi-OM a shigk simet ef h4* stre"Oh
ABSfor Arabdety that realds the daily ahne of e%vLqwfiqgpr&ianer* I
RFARCAGE Setina # 12 Series Lexan Cage, partifiram bistalled behh1d 2nd rOW stat $524.00' $795.00
12VS I-Picat, Vinyl Coared H -Gauge fiepawAdhiefid Wodow 1112,x2" ' €r. MIndowFrmm9&rkJ4
Gaur Mwel &M Back Froftwor Pawl k4ardZirx-Free Potposr Coaff-bash I
CAGE Pri Pro-Gaird P2600 Srhies. Polycwbonate (Lexan) Cage with sliding window, fall width lower $846.00' $9,95.00
SSI extetision panel, deler insWled
4wexavrimstdon wfth window opa-m I4 to mverifiding window weA metal Imer i
MYTENT I Heat Alarm System to be used in a K-9 vehicle. Wum offiew when dangerously high $990-00' $995.
DLR 2 tempeMarm are inside the vehick
ACE OPRO TEMPAMRAISSMEM, I
171 , Electrenic Ramote RerzDmirOpening system to be usedwitb the K-9 Contiduerr Allows $1,700.00
DLR 2 the officer to release the K-9 fiom the vehicle ftom a remate wmition.
INOWU Ikat alarm Addiblowl item A7 eadd as optiom. Migme staff wmoiadd $149, no 0 leftbeheid, S149,
ada2fi, Le $159, Opficou112' , acityaman rMMWIwmm.d ay.** add $360, HDFlzn Gord $135,
Co4m; Alwomide dvift1cr and Injefam moduk $265, S.Wx&v dewcor $155, Lmg r?Ww Rewou papr with
ha='Og2Anftnw$3M Lorg rarW remomjxger wdh dad bmdw*rm Alt $500 1
Bid AUNWd AaMmstowunt (I &,W.OW4) Page'190 of 223
VEMCLE:
Intemeptor Utility (KBA)
$130A0' 2X002
DEALER.
Duval Ford Duval Ford Don Reid Facd
Don Reid Ford
ZONE.
*Westens *Northmm 4rcentral
* Southem
RASE PRICE:
$25A00A0 $25,328.00 $25,347A0
$25,487.00
K9 1
K-9 Container. All aluminum In -Vehicle (rear seat ama) K-9 Container to protect the.
$2,500,00' $2,695n00'
2
DLR
public, officer, K-9, and vehicle. Please specify vehicle year, make and modeL Call for
instaUstion, shipping, and/or delivery prices.
he575
Inchaies rubber fimr, xwer &A andfivight on twu taduRnS butalladon, Blaapffwder cmj1nbh avallafti,
$1,860.001
upon reqw& For 113 pruaw ftwanrponwWYJrd k9 coNufner add 86n For Coolgwrd k9 Heat Akrm 2Dftyl
adb $600, pWr $400, Remter dimw arm ner add $610
Mabtest ance Plan - specify
LABOR
Labof mea pa hour
145® 1 $8100 2
DLR 2
Labormleperkw Re,&T&bEmerpnoylighti?Wp=mbminionjbrwAwiuk See dWerquatefor ftmizaffoa
IncludetpreemaomlEll'c,ertlgedinstalWon, vtm loom, vaseeaors, prep kitandconsubadon I
0
IMMMEW
$6.00 1 $35.00 2
Tr=!T existing registmflon (must Provide tag number) $85.00' $150.00'
Perf7arldaSWArdste 320.08, A deakr= o* cJwp dapsachawr dw actualftesau*mtwd by iftoutefor firk
ffd regWradon k-aWffz, Thm wifi be Aefos charg*i by the cow*, tax cullector 'a afflafffor &aWearring silk
and mgArtralloots Ow-char"g of Omwfiw wit refowdOg do overdorge is anlawjld and could resuft ft
,fix4ghwy ason apmet ale dkaler's ficense. 7he drater iB respomAkfor refundfng do oyerchwpd aatmw
to #wpitrchmr Prtsage tag agmcyfew camat br Induded AnOW wtapopy eftkie and &affisfifiva.
DZINMVPhowdum M -1a IM-10.�idep.lArwwJjRmvgovIDMVIPr&ffLITL-IO.PDFj Me
TAG I
Now state tag (speci4, state, county, city, sherif'L etc.)
$130A0' 2X002
DLR 2
Per Florida Sicatte,320 08, A dealer can mly svp the pumhaser the acholftei to cart by aWrtefor tale
and ms&fthc#,P 1rcrq*s. 7hoe wA7 he thefia chffpd by Me ewnty tax Mlerlor's officefor buniferring Ikk
ad regisiradm& Orercharging of dwwfees wilhad rqfWdNg the owraharp is im1kritfid and emki remit in
&w4ginary acrion agabal dw dealer's hemse. The dealer is mpoynibkJor ritifndlng the avmhacged amcw#
to the pwrJumn Frfwte tag agency fees =not be included in the cOgwy Of"tilk and refwFaHmfees.
DIM& Procedure TL -10, 17L-10,,Odtp.,IAYww3.jhmv.9amt MVIPP'007ZM-10 PDF1
he575
a° mice Plan - specify
$1,860.001
laftr ides WM Gas
5 Year 75, 000 mik Pftmfum Maintename Pkn,. 15 mrvkr visits at 5000 mile inhirraveh
Eagim, zero dedwfibik I
MP675
Mabtest ance Plan - specify
$1,905.00,
6 Year 75,000 mile Prstnkm Maintsmance Plaa 15 service virits af SOW mile inftrValifor vakdes with Gas
I
EVW, zera deductible.
MP610
Maintenance Plan - specify
S2,400AO'
6 Year 100, 000 mole Pyrnstmm Mairderame Plan. 20 mrvice Watts at 5000 sids, 3a fir veft-hts with Gas
Eaghm, zero deducable,
CB575
wamnty - Specify
$1,475.00' $1,740.002
ESP 2
5 Yr 75, 000 mile zero andualble BASECare pknL 5 A 100, M mik zero dedwable um $20K CanwWe
p7cing mhs&k amak upon request. Prices quoledpor FordMoCo Fkr4k Retail ESP April 2015 PrIcIP4
aukkn I
,ARE dq 00 0 DED 2
poWERTRAINC
C 5
Warranty - specify
$1,710.00' $2,130.002
ESP 2
5 Yr 75,000 mile zero d.-&cHb1v EATBA Careplan. 5 Yr 100, 000 milk zwro dedwdbk we $2421 Compleft
p)*hyc*m&deaYaiW1r&voaream1 Prim quotedpar FordWaCo Florida ReftHESP APHI 2015 Pricing
MW CARE dVI 00 0 DED 2
CP575
wwmtv - specffly
$2,40,00' $2,585s002
ESP 2
5 Yr 75,000 mik zero dedkeribk PREMUMCareplarL 5 or 100,000 mik zero deakifille MW $3330, C6TP;Pk1e
pr1ch%l.-vhrdWravw11abk&;;anmquwE Prices quomd.1mrFordMoCo Florkk Retail F -ST April 2015 Prieft
Guide I
L, rrm CARE 61100 L)ED 2
Bid Award Aammaommat (15-2349M)
Pa51of 223
Page 52 of 223
About* Sh@rff%,v LA&Wftss Corftrencess TrMnIngs Praqmmss Pumhosinp Membomhlp* NGMrOM*
MMMEM=
Bid Award Announcement 2015-2016
Eftc*e WoWr 1, 2015 - SepWmber 30,2016
Bid kvward Sgummarf
Bid Award Detalhosr
Deefier
Zone Maf"�
Contract'rerms and
Conditions
Bid Support
Documerds
Vendor Forms
Archive
Page 53 of 223
Page 54 of 223
M
(Y)
N
N
4-
0
LO
LO
N
O1
6.C.
CONSENTAGENDA
8/2/2016
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 8/2/2016
REQUESTED ACTION BY COMMISSION: Approve the extensions for RFPs/Bids and/ or piggy -backs for the
procurement of services and/or commodities as described in the written report for August 2, 2016 - "Request
for Extensions and/or Piggybacks".
EXPLANATION OF REQUEST:
As required, the Finance/Procurement Department submits requests for award to the Commission; requests
for approval to enter into contracts and agreements as the result of bid solicitations; and to piggy -back
governmental contracts. Options to extend or renew are noted in the "Agenda Request Item" presented to
Commission as part of the initial approval process. Procurement seeks to provide an accurate and efficient
method to keep the Commission informed of pending renewals and the anticipated expenditure by reducing the
paperwork of processing each renewal and/or extension individually and summarizing the information in a
monthly report (as required).
VENDOR(S)
COMMODITY/SERVICE
BID NUMBER
RENEWAL TERM
Ferguson, Fortiline
Brass Fittings and
068-1412-15/MFD
October 3, 2016 to
Accessories
October 2, 2017
Ferguson, FL
Irrigation Supplies
069-1412-15/MFD
September 4, 2016 to
Irrigation Supply,
September 3, 2017
SiteOne
Ferguson, Fortiline
Pipe Fittings and
072-1412-15/MFD
October 3, 2016 to
Accessories
October 2, 2017
Canteen Vending
Vending Machines and
053-1410-11/CJD
August 1, 2016 to
Services
July 31, 2017
Evoqua Water
Hydrogen Peroxide
Resolution R15-022
August 22, 2016 to
Technologies
August 21, 2021
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
This renewal report will be used for those bids, contracts/agreements and piggy -backs that are
renewed/extended with the same terms and conditions and pricing as the initial award.
FISCAL IMPACT. Budgeted
Funds have been budgeted under line items as noted on the attached report.
ALTERNATIVES:
Not approve renewals and require new bids to be issued.
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
Page 56 of 223
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
ATTACHMENTS:
Action
Type
D
Other
D
Attachment
D
Attachment
D
Attachment
D
Attachment
D
Attachment
D
Attachment
D
Attachment
REVIEWERS:
Department
Finance
Finance
Legal
City Manager
Description
Summary Report on Extensions/ Piggybacks
Ferguson Renewals for Brass, Pipe, Irrigation
Fortiline Extension for Pipe
Fortiline Extension for Brass
FIS Extension for Irrigation
SiteOne Extension for Irrigation
Canteen Vending Agreement to Extend
Punta Gorda/Evoqua Extension to Agreement
Reviewer
Action
Date
Alibrandi, Julie
Approved
7/19/2016 - 8:26 AKA
Howard, Tim
Approved
7/22/2016 - 3:26 IIIA
Cherof, Jim
Approved
7/22/2016 - 3:48 IIIA
LaVerriere, Lori
Approved
7/27/2016 - 2:39 IIIA
Page 57 of 223
REQUESTING DEPARTMENT. Finance/ Warehouse
SOURCE FOR PURCHASE: BID
DEPARTMENT CONTACT. Michael Dauta
ACCOUNT NUMBER: 502-0000-141-0100
ANNUAL EXPENDITURE: $ 65,000
TERM: October 3, 2016 — October 2, 2017
VENDORS: Ferguson, Fortiline
DESCRIPTION OF BID EXTENSION:
City Commissioners approved the award for the bid for the "Annual Supply of Brass Fitting and Accessories" Bid # 068-1412-15/MFD
to multiple vendors. The purpose of this bid was to secure suppliers for the purchase of brass fittings and accessories for the City's
utilities on an "AS NEEDED BASIS".
The bid documents allow for a (1) one-year renewal subject to vendor acceptance, satisfactory performance and determination that
renewal will be in the best interest of the City. The two vendors listed above have agreed to extend the bid for an additional year
with the same terms, conditions and pricing.
REQUESTING DEPARTMENT. Finance/ Warehouse
SOURCE FOR PURCHASE: BID
DEPARTMENT CONTACT. Michael Dauta
ACCOUNT NUMBER: 502-0000-141-0100
ANNUAL EXPENDITURE: $ 60,000
TERM: September 4, 2016 — September 3, 2017
VENDORS: Ferguson, Florida Irrigation Supply, SiteOne (formerly known as John Deere Landscaping)
DESCRIPTION OF BID EXTENSION:
City Commissioners approved the award for the bid for the "Annual Supply of PVC Schedule 40 and 80 Irrigation Supplies" Bid # 069-
1412-15/MFD to multiple vendors. The purpose of this bid was to secure suppliers for the purchase of irrigation fittings and supplies
for the City's irrigation on an "AS NEEDED BASIS".
The bid documents allow for a (1) one-year renewal subject to vendor acceptance, satisfactory performance and determination that
renewal will be in the best interest of the City. The three vendors listed above have agreed to extend the bid for an additional year
with the same terms, conditions and pricing.
REQUESTING DEPARTMENT. Finance/ Warehouse
SOURCE FOR PURCHASE: BID
DEPARTMENT CONTACT. Michael Dauta
ACCOUNT NUMBER: 502-0000-141-0100
ANNUAL EXPENDITURE: $ 100,000
TERM: October 3, 2016 — October 2, 2017
VENDORS: Ferguson, Fortiline
DESCRIPTION OF BID EXTENSION AND/OR PIGGYBACK:
City Commissioners approved the award for the bid for the "Annual Supply of Pipe Fittings and Accessories" Bid # 072-1412-15/MFD
to multiple vendors. The purpose of this bid was to secure suppliers for the purchase of pipe fittings and accessories for the City's
utilities on an "AS NEEDED BASIS".
The bid documents allow for a (1) one-year renewal subject to vendor acceptance, satisfactory performance and determination that
renewal will be in the best interest of the City. The two vendors listed above have agreed to extend the bid for an additional year
with the same terms, conditions and pricing.
REQUESTING DEPARTMENT. FINANCE
SOURCE FOR PURCHASE: BID No. 053-1410-11/CJD
DEPARTMENT CONTACT. Julie Alibrandi
ANNUAL INCOME: Approximately $5,500.001
TERM: August 1, 2016 through July 31, 2017
VENDOR: CANTEEN VENDING (Formerly Family Vending)
DESCRIPTION OF BID EXTENSION AND/OR PIGGYBACK:
On June 7, 2011, Procurement Services opened three proposals submitted in response to a RFP for a Five Year Agreement for Snack
and Cold Drink Vending Machines and Services. Staff recommended award to Family Vending Co., Inc. of Coral Springs based on
their proposal of a 25% commission on all snacks and beverages. The beverage vending machines and snack machines are located in
City Hall, the Utilities Department, Public Works, the Art Center, Senior Center, Sims Center, Civic Center and the Hester Center.
Recently, Family Vending Co. was purchased by Canteen Vending/The Compass Group. The Agreement allows for three additional
one-year renewals and Canteen Vending has agreed to extend the Agreement for an additional one year term.
REQUESTING DEPARTMENT. UTILITIES
SOURCE FOR PURCHASE: Resolution R15-022
DEPARTMENT CONTACT. Joseph Paterniti
ANNUAL EXPENDITURE: $200,000.00
TERM: August 22, 2016 through August 21, 2021
VENDOR: EVOQUA WATER TECHNOLOGIES
DESCRIPTION OF BID EXTENSION AND/OR PIGGYBACK:
On March 2, 2015, City Commission approved a Contract with Evoqua Water Technologies piggybacking the City of Punta Gorda
Agreement with Evoqua Water Technologies for the purchase of Hydrogen Peroxide. Hydrogen Peroxide is used at various lift
stations within the wastewater collection system to control odor and inhibit corrosion in the sanitary sewer collection system.
The City of Punta Gorda has renewed their contract with Evoqua Water Technologies for a five (5) year term through August 21,
2021. The current pricing of $3.56 per gallon for hydrogen peroxide is extended through August 21, 2017.
The City of
Bounton Beach
Finance/Procurement Services
100 E. Boynton Beach Boulevard
P.O. Box 310
Boynton Beach, Florida 33425-0310
Telephone No: (561) 742-6310
FAX: (551) 742-5315
June 14, 2016
Ferguson Enterprises Inc.
3697 Interstate Park Road South
Riviera Beach, FL. 33404
ATTN: Drew Petonick
RE: "ANNUAL SUPPLY OF BRASS FITTINGS AND ACCESSORIES"
BID #: 068-1412-15/MFD
Dear Mr. Petonick:
The above referenced Bid will expire on October 2, 2016. The Bid Documents allow for a one
year renewal. Therefore, the City of Boynton Beach would like to renew the existing agreement
under the sauce terms and conditions for an additional year.
We appreciate your quality service, and if you agree, the Bid will be extended for an additional
year.
Please indicate your response on the following page and email it to Michael Dauta, Warehouse
Manager, at dautamgbbfl.us. We look forward to continue working with you. If you should
have any questions, please feel free to call Michael Dauta, Warehouse Manager via email.
Thank you.
Sincerely,
,1. 0 - A4WQ
Tim W. Howard
Assistant City Manager
Administrative Services
c: Michael Dauta — Warehouse Manager
Central File
AMERICA'S GATEWAY TO THE GULF`STREAM
Page 60 of 223
BID NAME: "ANNUAL SUPPLY OF BRASS FITTINGS AND ACCESSORIES"
BID NO.: 068-1412-15/MFD
Contract Renewal Period: OCTOBER 3 2016 THROUGH OCTOBER 2 2017
Agreement between the City of Boynton Beach, and Ferguson Enterprises;
IzYes, I agree to extend the existing Bid for the Annual Supply for Brass Fittings and
Accessories under the same Terms and Conditions for an additional year: October 3,
2016 through October 2, 2017,
No, I do not wish to renew the agreement for the following reason(s):
FERGUSON ENTERPRISES
!)� 0 \ v&ATS
NAME OF REPRESENTATIVE
(please print)
�� >'l �b
DATP
SIG ATURE
TITLE
%Ik�-`l)n-
(AREA CODE) TELEPHONE NUMBER
AMERICA 'S GATEWA Y TO TIIE GVLFSTREAM
Page 61 of 223
The City of
Bounton Beach
Finance/Procurement Services
100 E. Boynton Beach Boulevard
P.O. Box 310
Boynton Beach, Florida 33425-0310
Telephone No: (561) 742-6310
FAX: (561) 742-6316
June 14, 2016
Ferguson Enterprise Inc.
3697 Interstate Park Rd. S.
Riviera Beach, FL. 33404
ATTN: Drew Petonick
RE: "ANNUAL SUPPLY OF PVC SCHEDULE 40 & 80 IRRIGATION SUPPLIES"
BID #: 069-1412-15/MFD
Dear Mr. Petonick:
The above referenced Bid will expire on September 3, 2016. The Bid Documents allow for a
one year renewal. Therefore, the City of Boynton Beach would like to renew the existing
agreement under the same terms and conditions for an additional year.
We appreciate your quality service, and if you agree, the Bid will be extended for an additional
year.
Please indicate your response on the following page and email it to Michael Dauta, Warehouse
Manager, at dautamgbbfl.us. We look forward to continue working with you. If you should
have any questions, please feel free to call Michael Dauta, Warehouse Manager via email.
Thank you.
Sincerely,
j '. 0r A%4k
Tim W. Howard
Assistant City Manager
Administrative Services
c: Michael Dauta — Warehouse Manager
Central File
AMERI'CA'S GATEWAY TO THE GVTLFSTREAM
Page 62 of 223
BID NAME: "ANNUAL SUPPLY OF PVC SCHEDULE 40 & 80 IRRIGATION
SUPPLIES"
BID NO.: 069-1.412-15/MFD
Contract Renewal Period: SEPTEMBER 4 2016 THROUGH SEPTEMBER 3
2017
Agreement between the City of Boynton Beach, and Ferguson Enterprises;
L/ Yes, I agree to extend the existing Bid for the Annual Contract for PVC Schedule 40& 80
Irrigation under the same Terms and Conditions for an additional year: September 4,
2016 through September 3, 2017.
No, I do not wish to renew the agreement for the following reason(s):
FERGUSON ENTERPRISES
NAME OF REPRESENTATIVE
(please print)
U ) &� 1
DATE
i�l
SIGNATURE
7Ak
TITLE
(AREA CODE) TELEPHONE NUMBER
AMERIC'A'S GATEbVAYTo TUN GujLySTREAIIj
Page 63 of 223
The City of
Bounton Beach
Fin ance/Procurement Services
100 E. Boynton Beach Boulevard
P.O. Box 310
Boynton Beach, Florida 33425-0310
Telephone No: (561) 742-6310
FAX. (561) 742-6316
June 14, 2016
Ferguson Enterprises Inc
3697 Interstate Park Road South
Riviera Beach, FL. 33404
ATTN: Drew Petonick
RE: "ANNUAL SUPPLY OF PIPE FITTINGS AND ACCESSORIES"
BID #: 072-1412-15/MFD
Dear Mr. Petonick:
The above referenced Bid will expire on October 2, 2016. The Bid Documents allow for a one
year renewal. Therefore, the City of Boynton Beach would like to renew the existing agreement
under the same terms and conditions for an additional year.
We appreciate your quality service, and if you agree, the Bid will be extended for an additional
year.
Please indicate your response on the following page and email it to Michael Dauta, Warehouse
Manager, at dautamgbbfl.us. We look forward to continue working with you. If you should
have any questions; please feel free to call Michael Dauta, Warehouse Manager via email.
Thank you.
Sincerely,
,� - 0 - AA -MQ
Tim W. Howard
Assistant City Manager
Administrative Services
c: Michael Dauta — Warehouse Manager
Central File
AMERIC'A'S GATEWAY TO THE GULFSTREAM
Page 64 of 223
BID NAME: "ANNUAL SUPPLY OF PIPE FITTINGS AND ACCESSORIES"
BID NO.: 072-1412-151WD
Contract Renewal Period: OCTOBER 3 2016 THROUGH OCTOBER 2 2017
Agreement between the City of Boynton Beach, and Ferguson Enterprises;
Yes, I agree to extend the existing Bid for the Annual Supply for Pipe Fittings and
Accessories under the same Terms and Conditions for an additional year: October 3,
2016 through October 2, 2017. - 1 �6v.3
No, I do not wish to renew the agreement for the following reason(s):
FERGUSON ENTERPRISES
NAME OF REPRESENTATIVE
(please print)
DATE
SIGNATURE
TITLE
�� �- �(kLi - �) �A
(AREA CODE) TELEPHONE NUMBER
AMERICAS GATEWAV TO THP GULPSTREAM
Page 65 of 223
The City of
Boynton Beach
Finance/Procurement Services
100 E. Boynton Beach Boulevard
P.O. Box 310
Boynton Beach, Florida 33425-0310
Telephone No: (561) 742-6310
FAX: (561) 742-6316
June 14, 2016
Fortiline Inc.
7025 Northwinds Dr. NW
Concord, NC 28027
ATTN: Jason Painter
RE: "ANNUAL SUPPLY OF PIPE FITTINGS AND ACCESSORIES"
BID #: 072-1412-15[NIFD
Dear Mr. Painter:
The above referenced Bid will expire on October 2, 2016. The Bid Documents allow for a one
year renewal. Therefore, the City of Boynton Beach would like to renew the existing agreement
under the same terms and conditions for an additional year.
We appreciate your quality service, and if you agree, the Bid will be extended for an additional
year.
Please indicate your response on the following page and email it to Michael Dauta, Warehouse
Manager, at dautam@.bbfl.us. bbfl.us. We look forward to continue working with you. If you should
have any questions, please feel free to call Michael Dauta, Warehouse Manager via email.
Thank you.
Sincerely,
a
Tim W. Howard
Assistant City Manager
Administrative Services
Michael Dauta — Warehouse Manager
Central File
AMERICA 'S GATEIVA Y TO THE G ULI+'STREf1DI
Page 66 of 223
BID NAME: "ANNUAL SUPPLY OF PIPE FITTINGS AND ACCESSORIES"
BID NO.: 072-1412-15[MFD
Contract Renewal Period: OCTOBER 3, 2016 THROUGH OCTOBER 2, 2017
Agreement between the City of Boynton Beach, and Fortiline Inc.;
Yes, I agree to extend the existing Bid for the Annual Supply for Pipe Fittings and
Accessories under the same Terms and Conditions for an additional year: October 3,
2016 through October 2, 2017.
No, I do not wish to renew the agreement for the following reason(s):
FORTILINE INC.
mod W(Ol ice'
NAME OF REPRESENTATIVE
(please print)
Gt /;,j o
DATE
SIG TURE
C,D
TITLE
7fr- veld
(AREA CODE) TELEPHONE NUMBER
A-MERICA'S GATEYVA Y TO THE G ULFSTREAAI
Page 67 of 223
I' City of
Boynton Beach
June 14, 2016
Finance/Procurement Services
100 E. Boynton Beach Boulevard
P.O. Box 310
Boynton Beach, Florida 33425-0310
Telephone No: (561) 742-6310
FAX: (561) 742-6316 -
Fortiline Inc.
7025 Northwinds Dr. NW
Concord, NC. 28027
ATTN: Jason Painter
RE: "ANNUAL SUPPLY OF BRASS FITTINGS AND ACCESSORIES"
BID #: 068-1412-15/MFD
Dear Mr. Painter:
The above referenced Bid will expire on October 2, 2016. The Bid Documents allow for a one
year renewal. Therefore, the City of Boynton Beach would like to renew the existing agreement
under the same terms and conditions for an additional year.
We appreciate your quality service, and if you agree, the Bid will be extended for an additional
year.
Please indicate your response on the following page and email it to Michael Dauta, Warehouse
Manager, at dautam a,bbfl.us. We look forward to continue working with you. If you should
have any questions, please feel free to call Michael Dauta, Warehouse Manager via email.
Thank you.
Sincerely,
• 4
Tim W. Howard
Assistant City Manager
Administrative Services
c: Michael Dauta — Warehouse Manager
Central File
ADIERICA'S GATE, TVA YTO THE GULFSTR-M,01
Page 68 of 223
BID NAME: "ANNUAL SUPPLY OF BRASS FITTINGS AND ACCESSORIES"
BID NO.: 068-1412-15/MFD
Contract Renewal Period: OCTOBER 3, 2016 THROUGH OCTOBER 2, 2017
Agreement between the City of Boynton Beach, and Fortiline Inc.;
V Yes, I agree to extend the existing Bid for the Annual Supply for Brass Fittings and
Accessories under the same Terms and Conditions for an additional year: October 3,
2016 through October 2, 2017.
No, I do not wish to renew the agreement for the following reason(s):
FORTILINE INC.
NAME OF REPRESENTATIVE
(please print)
�'3 /
DAIE
SIGN URE
TITLE
70 �' 7 er 9 rpo
(AREA CODE) TELEPHONE NUMBER
AM, ERICA 'S GATETT'A Y TO THE G ULFSTREADI
Page 69 of 223
The City of
Boynton Beach
June 14, 2016
Finance/Procurement Services
100 E. Boynton Beach Boulevard
P.O. Box 310
Boynton Beach, Florida 33425-0310
Telephone No: (561) 742-6310
FAX: (561) 742-6316
FIS Outdoor Inc.
7153 C-2 Southern Blvd
West Palm Beach. FL. 33413
ATTN: William Roberts
RE: "ANNUAL SUPPLY OF PVC SCHEDULE 40 R 80 IRRIGATION SUPPLIES"
BID 4: 069-1412-15/MFD
Dear Mr. Roberts:
The above referenced Bid will expire on September 3. 2016. The Bid Documents allov�, ib .
one year renewal. Therefore, the City of Boynton Beach would like to renew the existing
agreement under the same terns and conditions for an additional year.
We appreciate your quality service, and if you agree. the Bid will be extended for an adclh iou.•d
year.
Please indicate your response on the following page and email it to Michael Dauta, Vrk archouse
Manager. at dautabbfl.us. We look forward to continue working with you. if -you .sliou
nlki
have any questions, please feel free to call Michael Dauta, Warehouse Manager via e311
Thank you.
Sincerely.
Tim W. Howard
Assistant City Manager
Administrative Services
c: Michael Dauta — Warehouse Manager
Central File
AMERICA 'S G.171E VA Y 710 71X11F;1 711 1STREAM
Page 70 of 223
BID NAME: "ANNUAL SUPPLY OF PVC SCHEDULE 40 & 80 IRRIGATION
SUPPLIES"
BID NO.: 069-1412-15/MFD
Contract Renewal Period: SEPTEMBER 4, 2016 THROUGH SEPTEMBER 31
2017
Agreement between the City of Boynton Beach, and FIS Outdoor;
Yes. I agree to extend the existing Bid for the Annual Contract for PVC Sched�Ile 40C 80
Irrigation under the same Terms and Conditions for an additional year: Septell�ber_
2016 through September 3. 2017.
No I do not wish to renew the agreement for the following reason(s):
FIS OUTDOOR
Uti
NAME OF REPRESENTATIVE
(please print)
SIGNATURE
P, PC-/ /Cl
TITLE
DATE (AREA CODE) TELEPHONE NUNIBEP.
AME'R IC A :S f;A71I1'l i'A Y TCI TIII C: L LI?4`TL'I rLif
Page 71 of 223
JOHN DEERE
John Deere Land. -cape.- Unveil.- New Name
S"tellne
I
On October 19'h, 2015, John Deere Landscapes changed their name and we will now be known as
SiteOne Landscape Supply,
Note that this is a name change only.
Our Federal ID remains the same.
With that said, is there anything you need from us din addition to the attached) so that our new
company name, SiteOne Landscape Supply, can be changed on your end? If there is please let us know.
You can contact us at 216-706-9250 ex. 2550 or bids@SiteOne.com
Thanks,
Bid!,; Derwrtment
1385 East 361" at.
Cleveland, OH 44114
(P) 216-706-9250 x. 2550
(F) 248-581-1433
(E) bids@SiteOne.com
Page 72 of 223
t 3
a JOHN DEERE
John Deere Landscapes Unveils New Name
Sitellne
LANDSCAPE SUPPLY
Dear Valued Customer,
Thank you for your business and for allowing John Deere Landscapes to be your partner as
you move forward in this challenging and ever-changing industry.
Your priorities and requirements played a critical role during our 18 -month journey to rebrand
our company. During this extensive process, we solicited input from all stakeholders to help
us replace one of the world's most iconic brands. We ultimately arrived at a name and
identity that reflect our role as the industry leader focused on your success.
It is with great pride that we introduce our new name—SiteOne Landscape Supply—which
will go into effect on October 19, 2015. The name SiteOne was inspired by our role as the
green industry professional's No. I destination for the materials, supplies, tools and
expertise—providing you with what you need to grow and succeed. In short, SiteOne
represents the following:
• Your No. I choice for materials, supplies, tools, expertise and support.
• The No. I provider of landscape supplies in North America.
• More locations than any other supplier, within reach of any job site.
Along with our new name, we are adopting a new logo that communicates our leadership
position and reinforces our role as the green industry professional's primary destination
between the home, office and jobsite. Our tagline "Stronger Together' describes our role as a
strong link in the chain from our suppliers to your finished project: when we work together, we
are all stronger and more successful.
We are proud to soon be SiteOne Landscape Supply and are excited to officially launch the
new brand at the GIE+EXPO in Louisville, KY in October. In the following months you will
see more communications about the new brand and you will begin to see changes taking
place at our branches. We will, however, continue to serve you as John Deere Landscapes
until October 19,
Thank you again for allowing us to be your partner, As SiteOne, we will have an exciting new
took, but the foundation of our success will not change ----exceptional associates at
convenient locations with the high quality products and services that you have come to know
and trust to help you achieve success. We will continue to build on this foundation to become
an even more valuable partner in the future. We look forward to exciting times together in the
coming years.
Sincerely,
Chief Executive Officer
SiteOne Landscape Supply
All Rights Reserved I Copyright 2015 John Deere Landscapes, LLC.
1060 Wj ndward Ridge Parkway, Suite 170. Alpharetta, GA 30005
1-800-347-4272
Page 73 of 223
Form WWW =9 i Request for Taxpayer
I I
,Fliev- A4ust 2013)
Identiftation Number and Cercatior
Name (as shown on your
SiteOne Landscacu
ZMQCE�
MM"
Give Form to the
requester. Do not
send to the IRS.
C— appopriate box for federal tax classfta0cn: Exemptions (see kvstrmbons):
hdWidual/we WOPF Calor 0 Corporation 0 S corporal4ri L] Partnership 0 T,,4rsveswe
Ex0ITV Payee code (if any)
lumiled liaWily company,. Enter the tax classifcation (C --C corporal ion, Sg$ corporation. p-. partnership) F C Exemption from FATCA reporting.
code (4 arra
" Other (Sft iristructons) r
Address Otinribm street, and apt, or suite no;)
1385 East 36th St.
"City. slam, and zip code
Cleveland, 01144114
IV accould number(s) hem
21
name and
Enter your TIN in the appropriate box. The TIN provided must match the name given or, the "Name" line
1actal sctirority umber
to avoid backup withholding. For Individuals, this is your social security number MN). However, for a
resident afien, sole proprietor, or disregarded entity, sea the Part I Instructions on page 3. For other
- A partnership. Corporation. COMPaft. of association created a organized in
the
entities, It is your employer Identification number (FIN). If you do not have a number, see How to W a
Un4ed States or under the laws of the United $taws,
TIN on page 3.
- An estate Joftr trian a foreign ealese), or
Note. If the account is in more than one name, see the chart on page 4 for guidelines on whose
Employeir Identification
number to enter.
I I I I r I
919MKIKIInn"IMU
Under penalMes of perjury, I certify that. -
I - The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be Issued to rne), and
2, 1 am not subject to backup wkhhokft because: (a) I am exempt frons backup withholding, or (b) I have not been noffied by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding, and
3. 1 am a U.S. citizen or other U.S. person (defirled below), and
4. The FATCA code(s) entered on this form (it any) indicating that I am exempt from FATCA reporting is cooreci.
Cerffmalfian instructions. You must cross out Item 2 above If you have been notified by the IRS that you are currently subject to backup withholding
because you have failed to report all Interest and dividends an y" tax return. For real estate I ransactions, Item 2 does not apply. For mortgage
interest paild, acquisition or abandonment of secured property, cancellation of debt, contributions to an Individual retirement arrangement (IRA), and
generally, payments othe„,#Ian ingest and olvidertds, you are not required to sign the certification, but you must provide your correct TIN. Seethe
Instructions on Woo
MULI��
NEMM"2M
Section references are to the Internal"I ' Code unless otherwise noted.
Fuiture devetopirnerft. The IRS has Zapied a page on IRS.gov for lnibrmat�on
about Forin W-9. at www.imgovAv9.'hd'1onrnstion aboit any future develqpmends
affecirig Form W-9 (such as legislation wiaol;ed after we release ftl W1 De posted
on that page.
Purpose of Forrn
Onto 10, � 1 "'Y" (""',
Vinthhulding tax On foreign PWtMW Share Of eftctiveiy connected income, and
4. Certify that FATCA c0d*)Ontered on this form (d any) indicat-rig that you are
exempt from the FATCA report ng, is correct.
MMa If YOU are a U.S. person and a requester gives you a form Other than Form
W-9 to request your TIN, you must use the requesters horn if it is substantially
sim"r to fts Form W-9.
Definition of a U.S. parson. For federal W purposes. you are considered a U.&
person if you are:
A person who it reqwred to ft an information return with the IRS must ootnIn Your
-fin MIvidual who Is a V.& citizen or US. resident aton.
00"reCt taxpayer denttfic-01-iOn, lumber VIN to report, for example. income Paid to
- A partnership. Corporation. COMPaft. of association created a organized in
the
you, payments made to you in settlerrierit of payment card and third party network
Un4ed States or under the laws of the United $taws,
transactions, real estate 0ansactions, modigage interest you paid, acquisiton or
80andchmeftt Of SW-nd Mperty, cancellation of dabl, or conliributions you made
- An estate Joftr trian a foreign ealese), or
to an IPA
- A domestic trust (as defined in Regulailioris section 301 J/01-7),
Use Form W-9 only it you are a U.S. person (including a resident a4en), to
SPOdOl rules for partnerships. partnerships that conduct a trade of bumness, in
provde your correct TIN to the person requesting it Phe requester) and, when
It" United States are generally req,rired to pay a wilbhuWirig tax under sac:11tion
applicable, to:
1448 on any foreign partners" share Of efleCtiv* connected taxable income from
1. Certify that the TIN you are giviV is correct W you arg vistag for a number
such ousiness, Further, in certain cases where a Farm Ws has W boon received,
the rules under section 1446 natIioe a Partnership to prime that a is a
to be Issued),
partner
foreign person, and pay the suction 1446 withholding tax. Therefore, if you are a
2. Certify that you are not subrairt to backup withholding. or
U.S. Penion tqW 08 a partner in a partnembp conducting a trade or business ki the
3. Daim exemption from backup withhofdng if you am a U•& exempt, payee- If
Untied States, provide Form W-9 to the partnership to establish your U.S. at"
applicable.. you are also cart tyrig that as a U.S. Person, your allocable share of
and avoid section 1446 withholding on your share of partnership =income..
any partnership income ftorn a U.S. trade of busiriess is not subject to 148
Cat, No,
10231X Form W-9 (Rev. 6-2013)
Page 74 of 223
FinancelProcurement Services
100 E. Boynton Beach Boulevard
P.0. Box 310
Boynton Beach, Florida 33425-0310
Telephone No: (561) 742-6310
FAX.- (561) 742-6316
June 14, 2016
-4ohfl4k-4q�6ftd*eape,s-
1385 East 36 1h Street
Cleveland, OH. 44114
ATTN: Molly Vorous
1385 East 36th Street
Clevetand, Ohio 44114
RE: "ANNUAL SUPPLY OF PVC SCHEDULE 40 & 80 IRRIGATION SUPPLIES"
BID #: 069-1412-15/MFD
Dear Ms. Vorous:
The above referenced Bid will expire on September 3, 2016. The Bid Documents allow for a
one year renewal. Therefore, the City of Boynton Beach would like to renew the existing
agreement under the same terms and conditions for an additional year.
We appreciate your quality service, and if you agree, the Bid will be extended for an additional
year.
Please indicate your response on the following page and email it to Michael Dauta, Warehouse
Manager, at dautam@,bbfl.us. We look forward to continue working with you. If you should
have any questions, please feel free to call Michael Dauta, Warehouse Manager via email.
Thank you.
Sincerely,
.0%
•
Tim W. Howard
Assistant City Manager
Administrative Services
c: Michael Dauta — Warehouse Manager
Central File
AA11f,'1t'lCA 'S GAT14,71VA Y '1'0 7711i,7 G1 Al
Page 75 of 223
BID NAME: "ANNUAL SUPPLY OF PVC SCHEDULE 40 & 80 IRRIGATION
SUPPLITFIS99
BID NO.: 069-1412-15/MFD
Contract Renewal Period: SEPTEMBER -4,- 2016 THROUGH SEPTEMBERJ
2017
SfteOiie � .,,,n,&rape Supply
Agreement between the City of Boynton Beach, and
Yes, I agree to extend the existing Bid for the Annual Contract for PVC Schedule 40& 80
Irrigation under the same Terms and Conditions for an additional year: September 4,
2016 through September 3, 2017. (�� Ched
No, I do not wish to renew the agreement for the following reason(s):
NAME OF REP ESENTATIVE
Cum
TITLE
(please print)
DATE (AREA CODE) TELEPHONE NUMBER
A 11E'J?ICA 'S GA PEI VA Y T('� WIR G 1,11,108 I'MEAM
Page 76 of 223
S i t e 0 n e
LANLISt;APE SUPPLY
The City of Boynton Beach
Michael Dauta, Warehouse Manager
100 E. Boynton Beach Boulevard
Boynton Beach, Florida 33425-6310
Re: Contract No.: 069-1412-15IMFD
Bid Title: Annual Supply of PVC Schedule 40 & 80 Irrigation
Renewal Date: September 3d, 2016 — September 4th, 2017
We are in receipt of your renewal of contract number 069-1412-15/MFD, Annual
Supply of PVC Schedule 40 & 80 Irrigation. We would like to renew this contract for
?,ni additional year, but we do have a few price increase. Please see below.
If you have any questions and/or concerns, please feel free to contact us.
9=0
Bids Department
!"IfI&L"4111II&A
1385 East 36°x' Street, Cleveland, 44114
P 216.706,9250 1 SiteOne.corn
Page 77 of 223
The City of
Bounton Beach
Procurement/Financial Services
100 E. Boynton Beach Boulevard
P.O. Box 310
Boynton Beach, Florida 33425-0310
Telephone No: (561) 742-6310
FAX: (561) 742-5316
Canteen Vending
16565 NW 15 Avenue
Miami, FL 33169
ATTN-. Art Martin, District Operations Manager
RE: "FIVE YEAR CONTRACT FOR VENDING MACHINES AT VARIOUS CITY LOCATIONS"
RFP No.: 053-1410-11/CJD
CURRENT AGREEMENT TERM: AUGUST 1, 201'1 THROUGH JUL Y31, 2016
Dear Mr. Martin:
The Agreement for Vending Services between the City of Boynton Beach and Family Vending Co, Inc.
(now Canteen Vending) will expire July 31, 2016. The Agreement allows for optional renewals for three
(3) one-year terms with the same terms and conditions.
The City of Boynton Beach would like to renew the existing Agreement under the same terms and
conditions for an additional year as allowed in the RFP documents and the Agreement. A copy of the
Agreement is enclosed for your convenience and review,
Please indicate your response on the following page and return it to Financial Services at your earliest
convenience. If you should have any questions, please do not hesitate to contact Julianne Alibrandi, Sr.
Buyer, at (561) 742-6322 or E-mail: alibrandij@bbfl.us.
Sincerely,
Tim W. Howard
Assistant City Manager - Administration
Director of Financial Services
Enclosure
pc: Central File
File
America's Gateway to the Gulf Stream Page 78 of 223
UP=
Procurement/Financial Services
100 E. Boynton Beach Boulevard
P.O. Box 310
Boynton Beach, Florida 33425-0310
Telephone No: (561) 742-6310
FAX: (561) 742-6316
RE: "FIVE YEAR CONTRACT FOR VENDING MACHINES AT VARIOUS CITY LOCATIONS"
RFP No.: 053-1410-11/CJD
Agreement between the CITY OF BOYNTON BEACH and CANTEEN VENDING
AGREEMENT RENEWAL TERM: AUGUST 1, 2016 THROUGH JULY 31, 2017
Yes, I agree to renew the existing Agreement under the same Terms, Conditions for an additional
year.
No, I do not wish to renew the Agreement for the following reasons
CANTEEN VENDING
NAME OF COMPANY
NAME OF REPRESENTATIVE
(Please print)
E-MAIL ADDRESS
4.
SIGNATURE
TITLE
(AREA CODE) TELEPHONE NUMBER
America's Gateway to the Gulf Stream Page 79 of 223
Um
::: ;a' I I I
THIS AGREEMENT between The Family Vending Co., Inc., (Vendor) and the
CITY OF BOYNTON BEACH, FLORIDA (City) is made thisal- day of /L&k-
2011.
WITNESSETH:
WHEREAS, Vendor and the City wish to enter into an agreement to incorporate the
terms and conditions of RFP #053-1410-11/CJD regarding the provision of Vending Machine
Service specified in such UP, including but not limited to cold food, snacks, and beverages.
NOW, THEREFORE, for the mutual promises, covenants, and agreements contained
herein, the parties covenant and agree as follows:
1. That the recitations set forth above are incorporated as if fully set forth herein.
2. The term of this Agreement shall commence on or about Aowj , 2011 and
extend until (All , 2016. This Agreement may be renewed
for ftce (3) additional terms at (1) year intervals (not to exceed (3) years) by the City, in
its sole discretion,
3. Vendor shall provide the foil service Cold Food/Snacks/Beverages vending
placements as specified by RFP #053-1410-11/017, attached hereto and incorporated
herein. Vendor shall provide 24 hour, 7 days a week priority service for all mechanical
problems with its equipment. Response time shall be within 24 hours of the service call.
CA -1
Page 80 of 223
4. Vendor shall provide the brand names of the Product as set forth in UP 4053-
1410-II/CID, The Cold Food/Snacks/Beverages vending machines shall be filled by a
fall service driver employed by Vendor.
5. Vendor shall reimburse the City the amounts, as provided in RFP 4053-1410-
I 1/CJD from the sales it incurs from the Cold Food/Snacks/Beverages vending machines,
6. Vendor shall provide on an annual basis throughout the 5 year term, and any
renewal periods, of this Agreement all of the items that were set forth in RFP #053-1410-
1
053-1410-
I I 1CJD,
7. This Agreement shall be governed by the laws of the State of Florida as now and
hereafter in force. The venue for actions arising out of this agreement shall be, Palm
=
8. ..,All notices, requests, demands, and other given if personally delivered or mailed,
certified mail, return receipt requested, to the following addresses to:
As to City- City of Boynton Beach
Finance Department
I OG E. Boynton Beach Blvd,
Boynton Beach, Florida 33425
As to Vendor: The Family Vending Co., Inc.
3651 NW 120th Avenue
Coral Springs, FL 33065
ATTN: John F. Brewster
9Vendor shall not, without prior written consent of the City, assign any portion of
its interest under this contract and, specifically, Vendor shall not assign any moneys due
or to become due without the prior written consent of the City.
CA -2
Page 81 of 223
10. The City and Vendor each binds itself, its partners, successors, assigns and legal
representatives to the other party hereto in respect to all covenants, agreements and
obligations contained in the contract documents.
11. Vendor, for good and valuable consideration shall indemnify, defend and save
harmless the City, its officer's agents, and employees, from or on account of any claims,
damages, received or sustained by any person or persons resulting from► the work
provided pursuant to this Agreement; or by or in consequence of any negligence in
connection with the same; or by use of any improper materials or by or on account of any
use of any improper materials or by or on account of any act or omission of Vendor or its
subcontractors, agents, servants or employees. Vendor agrees to defend, indemnify and
save harmless the City its officers, agents and employees, against any liability arising
from or based upon the violation of any federal, state., county or city laws, by-laws,
ordinances or regulations by Vendor, its subcontractors, agents, servants or employees.
Vendor further agrees to defend, indemnify and save harmless the City, its
officers, agents, or employees from. all such claims, fees, and from any and all suits and
actions of every name I and description that may be brought against the City or its officers,
agents or employees on account of any claims, fees, royalties, or costs for any invention
or patent, and from, any and all suits and actions that may be brought against the City, its
officers, agents, or employees for the infringement of any and all patents or patent rights
claimed by any person, firm or corporation.
Tice indemnification provided above shall obligate Vendor to defend at its own
expense or to provide for such defense, at the City's option, any and all claims or liability
and all suits and actions of every name and description that may be brought against the
CA -3
Page 82 of 223
City, its
officers, agents, or employees which may
result from the operations
and
activities
under this agreement whether the work
be performed by Vendor,
its
subcontractor or by anyone directly or indirectly employed by either. This
indemnification includes all costs and fees including attorney's fees and costs at trial and
appellate levels.
12. This Agreement shall be considered null and void unless signed by both Vendor
and the City. This Agreement may be executed in counterparts.
13. The contract documents, including RFP 053-1410-1l/CJD, constitute the entire
agreement between the City and Vendor and may only be altered, amended or repealed
by a duly executed written instrument,
IN WITNESS VMEREOF, the parties hereto have executed this Agreement, on the
day and year first above written.
ATTEST:
BY: A�e�N km
I I j
(Aty Clerk
L� -
Approved as to legal sufficiency
and form:
By:
City Attorney
wl
(Print or Type Name)
WITNESSES:
CA -4
F..17111'
Interim City Manager
(Print or TyN Name)
(SEAL)
I CO., INC.
a% -
Page 83 of 223
,k
W
(Print or Type Name)
STATE OF FLORIDA
COUNTY OF &OWAA
The foregoing instrument was acknowledged before me this gb7" day of
2011, by HARRY FRA L, as President of The Family Vending Co,, Inc., arFlorida
corporation, ?n behalf of the corporation. He/She is verso ally known to me or has produced
. t�/ A _ (type of identification) as identification.
CA -5 ,
EXPRES July 07,2012
R
I.M�.
Page 84 of 223
Wrom
The successful Vendor shall be solely responsible for the placement of ' machines at locations designated
by the City on City owned or leased property. The Vendor shall be responsible for keeping all equipment
in a clean and sanitary condition. The Vendor shall be solely responsible for their upkmp and repair to
ensure they arc in good working order at all times, Machines that are damaged or unsightly shall be
removed within five (5) workdays of notice from the City.
Stocking of new, fresh Product shall be the sole responsibility of the successful Vendor. All 4ated
Product must be fresh, with un -expired dates of sale at all times. Vendor shall remove all expired Product
not later than the printed expiration date if not sold. Sale of expired Product shall be a basis for default of
the contract.
Vendor shall be responsible for stocking and restocking Product on a -regular basis based on sales voNme.
Repeated out of stock conditions in one or' more machines shall provide a basis for 6ontrazt default.
h2,75 ET61, 1. 1 lot
6 I" 9
1 Vendors must thoroughly describe "all machines covered in their proposal, including the
following data.,
a. Physical size, make, model, year
b. Number of food products dispensed
C. Electrical requirements
d. Plumbing requirements
e., Ability to change item prices
f. Cd mi change capacity
2. All vending machines must be of current manufacture, no older than five (5) years, and in
excellent physical and mechanical condition. Machines that do not meet these
requirements will not. be acceptable for placement. Machines should be attractive and
clean. Proposer must include pictures of machines to be used.
LRODUCT IN MACHINES
Vendor must provide actual product brand names in Proposal Worksheets (pages 23-26). Once products
are approved, no substitutions are allowed -without prior approval from the City.
Candy and Cold Food/Snack Machines: All machines in this category must provide healthy choices along
with candy, gum, snacks, bagged cookies, chips, popcorn and crackers That do not require refrigeration
Beverages: All machines must provide choices gong with decaffeinated soda in bottles and. cans.
Page 85 of 223
A broad. assortment must be ftirn�ished in each machine. Products furnished must be a recognized name
brand approved by the City. All machines in this category must be equipped with dollar bill and coin
changers.
The Vendor must meet the following requirements on a continuous basis during the contract period and
any extensions, Or it shall be cause for the, City to hold the Vendor in default.
The Vendor shall provide all machines in those locations as specified in Appendix A to
this solicitation, or as approved by the City. Machine service equipment shall be
operational at all times except in cases beyond the control of the vendor (example — during
periods of electrical power outages).
2. Vending machi nes equipment shall be maintained in an excellent state of repair by the
Vendor and shall be repaired or replaced to a standard acceptable to, they City, within 24
hours of verbal notification of a deficiency.
3. Vending machines shall be added or removed from a location only as requested by or
approved by the City. Valid reasons for removing a machine, shall include documented
excess vandalism or low sales that result in the vending machine being uneconomical to
the Vendor. The City will evaluate each request and removal permission shall not be
unreasonably withhold. Removal for isolated cases of vandalism or seasonable slowdown
of sales will,, not' be accepted. Additional machines Will be added at the City's request
based on new facilities, incteased usage or high sales that merit additional machin ' 6s. The
Vendor may suggest. the addition of machines, but must obtain City approval before
installation of the additional machine,
Pricing. of products must be accomplished as part of the successful contractor's bid proposal. Price
changes may be requested -by Vendor during the term of the contract. All price changes must be
reasonable, and shall be submitted to. the City for review and approval. The City may do#y the price
change in its sole discretion.
Contractor shall provide both dollar bikI and coin changer on all machines, The ability to cha�ge larger
denomination bills than a $1 bill will be favorably considered.
Contractor shall collect all sales 'revenue from each machine on a regular basis, at least once each ten (10)
calendar days, to reduce the risk of pilferage. The contractor shall be'solely responsible f6r any loss of
proceeds through fraud, theft, pilferage or embezzlement.
Remittance of City commissions shall be. made MONTHLY by check made payable to the City of
Boynton Beach. Such remittance must be received by the City not later than ten (10) calendar days
following the month for which commissions are due.
Any products and short-changes which result in consumer complaint (including past dated merchandise)
must be. resolved by immediate refund. Contractor will provide and maintain a $25,00 petty cash fund to
a designated City employee. The contractor will supply refund slip envelopes.
Page $6 of 2�3
ummy- jIW" IIIII III III 111111 0 # #
The Vendor agrees to compute, report, and pay monthly commission to th6 City due from gross vending
receipts of the previous month in accordance with the agreed upon percentage as indicated on the
Proposal Worksheet on pages 26-31 of this RFP. The percentage of commission paid to the, City shall be
calculated on gross sales less applicable sales tax. Accompanying the check representing payment of
commission due, a statement of sales with the following information will be forwarded to the City:
1. Machine Number
2, -Counter reading (beginning and ending)
3. Gross receipts as determined by counter
4. Actual cash taken from machines
S. Taxable receipts (gkpss receipts less refunds)
6. Florida Sales Tax dcdu�fion
T Net receipts applic4ble to commission
8. Commission due
The City has the option of spot-checking collections as required to ensure accurate reporting of income
and commissions.
CITY PRO SERVICES TO THE VENDOR
The City will provide the following services to the, Vendor to assist in maximizing sales of vended
products:
The, City will attempt to locate vending machines in areas that will maximize visibility to the
intended customers. For example, machines targeted at employees will be loc0ed in employee
break rooms or in locations easily accessible to employees. Machines targeted at the general
public will be located where
ere good exposure will be provided to the users of the facility. Y a
conflict arises over location of a machine, the City Contract Administrator will have final
authority to seitle the d ted location.
2, The City shall provide electrical service to operate the vending machines, at no cost to the vendor,
from existing outlets. Any construction to expand existing electrical outlet locations Will be
provided by the City to the Vendor at the actual cost to the City, if it is in the mutual interest of tKe
City and the Vendor.
3. The City will provide the Vendor with the exclusive right to vend through maellines, the products
as defined in the machine categories in Section 2-2 on City property. This shall include any new
buildings, parks and facilities owned or leased by the City during the term of this contract and its
extensions. Exceptions to this agreement include the "Links of Boynton Beach Golf Course", the
Library and "Oceanfront Park" Concessions which are separate contracts.
Page 87 of 223
LAL PROTECTION
The Vendor shall be responsible for equipping all machines located outdoors, and therefore availabld to
the public, with vandal -proof enclosures or cages. Approval of the protective devices used must be
obtained from the City.
CITY CONTACT
The City contact for this project will be the Finance DeDarpaggt,. Monday through Thursday from
1.00 A.M. to 6:00 P.M. at L561) 742-6310. After Notice to Proceed is issued, all communications and
correspondence shall be directed to Tim Howard, Deputy Director of Financial Services.
Page 8.8 of 223
APPENDIX A
Utilities Admin. Building 124 E. Woolbright Rd.
East Water Treatment Plant 124 E. Woolbright Rd.
West Water Treatment Plant 5469W. Boynton Beach Blvd.
MWORITM
125 E. Ocean Ave.
Coke/Snack machines
Coke machine
None/would like
Coke machine
will !1 11;1!
Civic Center 128 E. Ocean Ave. Coke/Snack machines
Hester Center 1901 N. Seacrest Blvd. Coke/Snack Machines
West Wing City Hall 100 E. Boynton Beach Blvd. Coke Machine
Public Works/Prks Forestry 222 N.E. 9t" Avenue Coke/Snack
Sims Center 2251`11W 12'h Ave, Coke/Snack
City Hall Employees Lounge 100 E. Boynton Beach Blvd. Coke/Snack/Cold Food
RD
J.11101� wx@Loi WIF
28
Page 89 of 223
REQUEST FOR CONTRACT RENEWAL
AGREEMENT NUMBE R#R2010107/CHEM=SULFCONTf101 I
DE IPI iON: Sulfide Odor Control
INITIAL CONI FRAC 1 PERIOD. August 22, 2011 Through August 21, 2016 (Five (5) yrs)
RENEWAL CONTRACT PERIOD: August 22, 2016 through AUGUst 21, 2021 (Five (5) yrs'
VENDOR Fvoqua Vifater I pchnologies, 11C - AITENTION: Jamies V Harshman
2650 Tal avast Road
Sarasota, FL 34243
Renewal of the Aareenrent is contingent Upon acceptance to renew by the department Procurement
Manager, and/or City Manager
VENDOR APPROVAL:
Being an authorized representative of the firru. I do hereby authorize the renewal of the referenced
Agreerrient with a reduction of in pnces, and at the same tee ms and conditions for the
renewal penod� stated above
Authonzed SignatUre
V . P
Title
CITY OF PUNTA GORDA Attn: Deb Adams
326 W. Marion Avenue Email: dadams@pgordams
PUNTA GORDA, FL. 33950 941) 576-3351 (941) 575-3340 (FAX)
Average Annual Expenditure: $287,823.00
RENEWAL APPROVED PER THE RENEWAL PERIODITERMS STATED
Date
Date
Date
-ement Ntlanagei Mayor Rachel Keesling
Procut 5
-its,
Commet
'IJ
A -J
I'LJN'IA GORbA
Jt'�- P faPPvw,)q 0�', I 1�v I iui bo�
Page 90 of 223
CONTRACT — SULFIDE ODOR CONTROL
AGREEMENT #R2010107/CHEM-SULFCONT/1011
INITIAL PERIOD ❑ RENEWAL PERIOD ® EXTENSION ❑
CONTRACT PERIOD: August 22, 2011 THRU August 21, 2021
PRICES EFFECTIVE THROUGH: August 21, 2017
AWARDED VENDOR: Evoqua Water Technologies, LLC (fka Siemens Water Technologies, LLC)
PRIMARY ORDERING CONTACT INFORMATION: Melissa Durham -Turner
EMAIL: melissa.durhamturner@evoqua.com
PHONE: 941-359-7937 FAX: 941-359-7981 CELL: n/a
MAILING ADDRESS: 2650 Tallevast Road, Sarasota, FL 34243
ALTERNATE ORDERING CONTACT INFORMATION: Charles Maltby
EMAIL: charles.maltby@evoqua.com PHONE: 941-586-8813 FAX: 941-359-7985 CELL: 941-586-8813
PRIMARY CONTRACT CONTACT INFORMATION: Jennifer R Miller
EMAIL: jennifer.r.miller@evoqua.com
PHONE: 941-359-7930 FAX: 941-359-7985 CELL: n/a
MAILING ADDRESS: same
ALTERNATE CONTRACT CONTACT INFORMATION: Sheri Whalen
EMAIL: sheri.whalen@evoqua.com PHONE: 941-359-7931 FAX: same
ALTERNATE CONTACT: James V Harshman (Vaughan) EMAIL: iames.v.harshman@evoqua.com
PHONE: 941-928-0453 CELL: 941-928-0453
PAYMENT TERMS: PAY BY CREDIT CARD - IF BY CHECK NET 45
ACCEPT CREDIT CARDS: ® Yes ❑ No
CREDIT CARD PROCESS: Call to pay with approved invoice
MAXIMUM PERCENTAGE INCREASE: 2ND YEAR - 6% 3RD YEAR - 6% 4th YEAR - 6% 5th YEAR - 6%
RESPONSE TIME:
Normal - 24 hrs or NBD whichever sooner Emergency during std hours - 4 hours
Emergency after hours/holidays - 4 hours
Emergency Operation Events: Critical Service - within 4 hours
Non -Critical Service - 24 hrs or NBD whichever sooner
"Response timeframes shall begin at the time the CITY first notified the CONTRACTOR by telephone."
CONTRACTOR TO FURNISH ALL NEW EQUIPMENT WITH THE
ESTABLISHMENT OF THIS AGREEMENT
PURCHASING REQUIREMENTS
1) If the Department chooses to encumber funds the department shall enter a requisition with
estimated dollars for issuance of a Blanket PO.
2) Supervisors shall verify contract rates on all invoices prior to authorizing payment
of invoices.
Item
Description
UOM
Unit Price
1
Liquid Hydrogen Peroxide
Gal
$3.56
2
Liquid Ferrous Sulfate Odo hos
Gal
$0.80
Monthly Rental Fee: Whisper Biofilter at
3 . rn r 2 dtd
the Master Pumping Facility
Month
$1,980.00
4/21./201.412
201.55 tart lease; New qi rn n;
fully f r ctinr ol
Page 91 of 223
LIQUIDATED DAMAGES
A. The CITY and the CONTRACTOR mutually agree response time compliance and performance compliance are
critical and failure to provide service in accordance with this Agreement and Exhibit A (Sections: Performance
Requirements and Deficiency Reporting/Rectification Process) is a detriment to CITY services. Therefore, the
CONTRACTOR agrees to credit the CITY for deficiencies not remedied or failure to complete work as assigned or
designated in any Statement of Work. Deduction schedule for deficiencies will be made to the CITY, but not as a
penalty, in accordance with the following:
1. Performance Deficiencies: Performance deficiencies are defined as failure to perform quality
services for maintenance, repairs, or product delivery in accordance the Agreement's specifications,
installation of inferior parts and materials, or labor performed by unknowledgeable or improperly trained
staff. Deduction shall equal 10% of the service performed. Failure to correct the performance deficiency
by the extended deadline shall result in an additional automatic deduction of twenty percent (20%). The
deduction(s) will reduce the CONTRACTOR's invoice and the CITY will pay according to the adjustment
amount due.
2. Schedule Deficiencies: Deduction shall be automatic and in the amount of twenty percent
(20%) of the amount of work assigned for failure to maintain schedule, response times and/or completion
timelines. Failure to complete the work assigned by the extended deadline shall result in an additional
automatic deduction of ten percent (10%). The deduction(s) will reduce the CONTRACTOR's invoice and
the CITY will pay according to the adjustment amount due.
B. The CITY reserves the right to cancel this AGREEMENT in its entirety should the CONTRACTOR fail to meet the
response time or performance requirements five (5) times within any six (6) month period.
C. DEFICIENCY REPORTING AND RECTIFICATION PROCESS
1. The City will fax a deficiency report to the designated supervisor the day the deficiency is
reported.
2. Performance deficiencies reported by the City shall be rectified within one (1) calendar day or less
from date and time the notice was sent via facsimile from the City Representative.
3. Schedule deficiencies reported by the City shall be rectified as directed by the City Representative.
Failure by the Contractor to comply with the authorized rectification period shall result in additional
deductions for non-performance.
4. Deficiency Rectification - Deficiencies shall be rectified within one (1) day or less from date and
time the notice was sent via facsimile or emailed from the City Representative or as directed by the City
Representative for schedule deficiencies. However, failure to rectify the deficiency within timeframe
designated by the City shall result in an additional deduction from the invoice.
Contractor shall be required to fax the notice to the City Representative indicating the deficiency has been
rectified. The City will inspect and if the deficiency was rectified to the City's satisfaction and in accordance with
the contract requirements the following will govern the resolution of the deficiency.
SPECIFICATIONS/ SCOPE OF WORK
SULFIDE CONTROL
SOLICITATION #R2010107/CHEM-SULFCONT/1011
1) GENERAL SCOPE OF SERVICES
a) Contractor shall be responsible for all labor, materials, equipment, transportation, tools, appliances,
construction equipment, maintenance/repairs of all equipment, and all other facilities and incidentals
necessary for the execution, testing, installation, initial operation, and continued performance of the
dosing equipment and the accessories at the pump station and forcemain sites for the duration of the
Agreement.
Page 92 of 223
2)
b) The Contractor will be responsible for supplying complete odor and corrosion control services and shall
include the following:
i) Chemical storage and feed equipment, which shall include remote monitoring and control of all feed
sites
ii) Hydrogen sulfide monitoring services
iii) Wastewater analysis (dissolved sulfides, residual peroxide, pH, temp., etc.)
iv) Chemical inventory management
v) Chemical feed rate optimization. The Contractor shall provide on-going optimization of chemical
dosage rates.
vi) Maintenance and repair of chemical dosing equipment. The Contractor will provide bi-weekly
inspections of equipment and ensure equipment is working properly at all times. Monthy reports shall
be provided to the City Representative by the 15th of the following month. The report shall be
emailed to the City Representative.
vii) Safety training. The Contractor shall provide annual safety training for specified Utility Department
employees.
viii) Assistance in managing and responding to citizen complaints.
ix) Monthly chemical usage reports. The reports shall be provided to the City Representative, inclusive of
the maintenance report, by the 15th of the following month. The report shall be emailed to the City
Representative.
c) Ownership of all equipment and appurtenances shall reside with the Contractor.
d) TO BE FURNISHED BY CITY - The City shall be responsible for providing potable water, electricity, six foot
(6� security fence, and a twelve foot by twelve foot (12'X12 gravel soak pad, twelve inches (12'� below
grade at each site.
CHEMICAL SPECIFICATIONS
A) LIQUID HYDROGEN PEROXIDE
i) Product shall be stabilized 50% solution, miscible with water or sewage, with the following chemical
and physical properties:
(1) Active Oxygen
(2) Specific Gravity
(3) Density
(4) Freezing Point
(5) Solubility
b) LIQUID FERROUS SULFATE
(1) Density (lbs./gal)
(2) Iron, Ferrous (Fe+2)
(3) pH
(4) Specific Gravity
(5) Heavy Metals (mg/L)
(a) Arsenic <1.5
23.5%
1.196 @ 20 degrees Celsius
9.98 pounds per gallon @ 20 degrees Celsius
-52 degrees Celsius
Infinite
9.6-10
5-8%
1.4-3.0
1.16-1.26
Page 93 of 223
(b) Cadmium <1.5
(c) Chromium <45
(d) Copper <35
(e) Lead <15
(f) Mercury <.1
(g) Nickel <50
(h) Selenium <1.5
(i) Zinc <70
b) Liquid Ferrous Sulfate is a solution of ferrous sulfate heptahydrate dissolved in water. It is a blue-green
solution when mixed with water.
b) LOCATIONS FOR INSTALLATION/ DELIVERIES
1.
i) Deliveries shall be made by tanker truck to each designated storage tank location. All chemical
deliveries are to be executed by the Contractor between the hours of 8 A.M and 5 P.M.
ii) The City reserves the right to add locations to the awarded Agreement as deemed necessary by the
City. Locations of current sites:
Site #
Site Name
Location
Tank Capacity
1
Master Pumping Facility
900 W Henry Street, Punta
3,000 Gallons
Gorda, FL 33950
2
List Station 65
Education Avenue & Carmalita
3,000 Gallons
Street, Punta Gorda, FL 33950
3
Wastewater Treatment Plant
30999 Bermont Road, Punta
3,000 Gallons
Gorda, FL 33982
iii) Based on the results of the initial sulfide monitoring, the City and Contractor will mutually agree on
feed locations, chemical, and dosage rates, in writing for each site selected. The Contractor will be
responsible for:
(1) Scheduling all deliveries; and
(2) Ensuring tanks do not run out of product; and
(3) To make certain the tanks are not overfilled.
iv) Installation of dosing equipment will commence within thirty (30) calendar days of the initial sulfide
monitoring program. The City will follow with a purchase order which details the required services.
v) Installation of dosing equipment shall be completed within thirty (30) calendar days after the purchase
order is issued. Chemical feeding will start immediately upon completion of the installations.
vi) Where necessary the Contractor will coordinate and cooperate with the existing chemical and
equipment provider to ensure a minimum (<24 hours) of downtime in feeding chemicals.
2) EQUIPMENT
a) CHEMICAL FEED SYSTEM
i) All equipment supplied for this contract must be "new" at all treatment locations. The City's
Representative will inspect all equipment provided and determine its condition for acceptability.
However, the Contractor will be responsible for the equipment in terms of safety, Environmental and
Regulatory compliance, expected reliability and effectiveness, appearance, and physical fit for the
application.
Page 94 of 223
ii) All chemical feed systems as outlined below shall be in place and capable of a safe and effective
operation within 30 days of award notification date.
iii) CHEMICAL STORAGE TANKS:
(1) For hydrogen peroxide and Iron solutions; tanks shall be of double wall construction, Tanks shall
be constructed of polyethylene with special UV light stabilizers and no titanium or carbon based
pigments (Phillips resin or eg.). The hydrogen peroxide tanks will be equipped with a 2" stainless
steel fill line, aluminum quick connects, and a minimum 24" combined man way and vent. To
avoid any leaks outside the secondary containment tank all tank penetrations will be through the
top of the tank and properly sealed to prevent any substance from entering the tank.
(2) Iron solution fill lines shall be made from schedule 80 PVC and include an Iron containment fill
station to prevent and collect any potential leak or spill from contaminating the surrounding
property.
(3) Tank Level — Ultrasonic transducer with LED display and 4-20 ma output for SCADA system
monitoring.
(4) All chemicals must be stored in tanks certified for the particular chemical used at the site and
must meet all Local, State, and Federal regulations for the storage of chemicals; and shall display
the proper signage.
iv) PUMPS - Dual electronic metering pumps with an output range suitable to the application and a
discharge pressure of 100 psi. All wetted parts are chemically compatible stainless steel, Teflon, or
ceramic. The pumps shall be skid mounted inside a containment enclosure; a minimum of two
metering pumps, both pumps shall have profiling capabilities to adjust to diurnal dosing patterns.
Successful bidder will include a control panel capable of controlling the pump rate and containing the
necessary remote telemetry equipment for operation and inventory management. Provide internet
customer access to inventory control and daily usage.
v) PUMP ENCLOSURE - All pump and piping assemblies must be completely enclosed to prevent
vandalism and tampering. The enclosure must include a drain (to wet well or soak pit) in case of a
leak, and have a remote leak detection alarm.
vi) PIPING, VALVES & FITTINGS - All materials for hydrogen peroxide shall be stainless steel (Sch. 80
PVC for iron systems) with Teflon or viton seals and 0 -rings. Vented ball valves are required to
prevent internal pressure buildup, and pressure relief valves shall be anywhere chemical could be
trapped. Each system is designed with antisiphon, check valves, calibration cylinders and a pressure
gauge. Iron systems also include filtering of product with in line basket straining for easy dismantle
and cleaning.
vii) WIRING — All wiring and electrical work related to the chemical feed system shall be performed in
accordance with the National Electrical Code. All motors and controls shall be rated for outdoor use
and totally enclosed in adequately rated NEMA enclosures. Each pump shall be wired for 110v AC/5
AMP and provided with a separate operational control system. The pump operation shall include both
automatic and manual control. Each pump shall include a 4-20 ma input for remote control and
monitoring from the SCADA System. Both the contractor and the City shall be able to remotely
monitor and control the feed systems.
viii) ELECTRICAL SUPPLY - The City shall be responsible for installation of all electrical supply lines to the
dosing equipment, including conduit and connection to the Contractor's electrical source. All work
performed must be completed by a qualified electrician.
ix) CALIBRATION CYLINDER — Chemical feed system shall include a calibration tube used for measuring
pump output.
Page 95 of 223
x) DOSE LINE — The chemical line to the injection point shall be constructed of 316 -Stainless Steel for
hydrogen peroxide and schedule 80 PVC for iron systems.. The corporation stop, check valve, and
quill necessary for injection into pressurized mains will be provided by the Contractor. Any feed points
that require force main injections shall be tapped by the City.
(1) Some chemical injection sites may require lengthy (over 20 linear feet) dose lines and force main
injection. In these instances, the City will provide the dose line and the necessary fittings.
(2) The City shall provide; utility line locations; dose line trenching, force main excavation, tapping
saddle, and a 2 -inch isolation valve reduced to 1 -inch NPT.
A) EYEWASH/SHOWER — The Contractor shall provide safety eyewash/shower capable of providing
sufficient emergency water with a hose bib attachment.
3) MAINTENANCE OF EQUIPMENT
2. The Contractor is responsible for maintenance of all equipment and shall maintain all the chemical storage
and dosing equipment. Major and preventative maintenance shall be carried out on an on-going basis.
Repairs or equipment modifications shall be noted in the monthly report.
4) ELECTRONIC MONITORING
2.1. The Contractor shall have the capability to remotely monitor tank level, loss of power, leak
detection, loss of pressure and low chemical levels at each site. Additionally, the Contractor shall provide
equipment that is either compatible with the City's SCADA system or provide an internet based remote
monitoring system for the City for each application site. The City currently has SCADA monitoring at some
of the sites. Where SCADA monitoring does not exist (Lift Station #65 and any new sites) electronic
equipment, including remote telemetry units shall be provided by the Contractor. Thereby, at a minimum,
allowing the City to have the same capability as the Contractor in monitoring the feed systems.
5) INITIAL SULFIDE MONITORING
a) Upon authorization by the City, the Contractor shall conduct an initial sulfide survey throughout the City's
Wastewater Collection System.
b) System monitoring shall consist of measurement of hydrogen sulfide (H2S) gas in the air, and the total
sulfide concentration in the wastewater.
c) Monitoring shall be performed for a minimum three (3) day period with total sulfide measurements taken
every four (4) hours between 8:00 a.m. and 6:00 P.M.
d) Total Sulfide measurement shall be performed at a minimum of six (6) and a maximum of twelve (12)
selected locations in the collection system.
e) At each location, a minimum of three (3) total measurements will be made on a daily basis for three (3)
consecutive days.
f) Warm Weather — Every effort should be made to conduct the monitoring during warm, dry weather
periods to provide representative samples. The Contractor shall be responsible for providing initial sulfide
monitoring at sites determined by the City.
g) Results of the Initial Sulfide Monitoring Program shall be submitted to the City.
i) The report shall summarize the results of the monitoring program and discuss the significance of the
monitored parameters.
Page 96 of 223
6)
7)
ii) Should sulfide control be necessary, the report shall recommend the dosing level for H202 addition,
predict the % reduction in the sulfide level, and make recommendation for optimum control and cost
saving.
h) During the course of this Agreement it will be necessary to perform periodic sulfide surveys to optimize
chemical dose rates or application points. This service is recognized and is included with the Contractor's
price.
SAMPLES
a) All samples collected for analysis will be grab samples. Acceptable methods of analysis are listed below:
PARAMETER
Hydrogen sulfide, mg/L
Residual H202
Hydrogen Sulfide in air, ppm
Wastewater Temperature
pH
Method 4500-8'D as described in Standard Methods for
the Analysis of Water & Wastewater, 17th Edition
(Lamotte Kit)
H202 Residual as mg/L, Merck Quantofix Strips
Odalogger H2S measurement & recorder
NBS calibrated thermometer
HACH portable meter, or equal
EQUIPMENT INSTALLATION, START-UP & OPTIMIZATION
a) The existing equipment and appurtenances will be required to be removed by the City's existing
contractor. The installation and start up schedule shall be strictly adhered to and coordinated with the
City.
b) Equipment installation and start-up is the responsibility of the Contractor. Dosing levels are to be
established and mutually agreed upon, that will provide the required level of sulfide control as discussed in
the Initial Sulfide Monitoring Report.
i) All materials shall be new except as otherwise provided in the Contract documents.
ii) Dosing levels are to be established that will provide the required level of sulfide control, and are
supported by profiling of the waste stream(s) at issue.
iii) The addition of PRI -SC Ferric Chloride, PRI -SC Hydrogen Peroxide, or Liquid Hydrogen Peroxide shall
be done on an "as needed" basis and mutually agreed upon by the Contractor and the City's
Representative. Every effort will be made to provide the most cost effective chemical application for
each site.
iv) The contractor shall monitor the tank levels on a daily basis and ensure that the tanks never run low
enough to risk running out of product.
v) The Contractor shall maintain all the chemical storage and dosing equipment. Major and preventative
maintenance shall be carried out on an on-going basis. Repairs or equipment modifications shall be
noted in the monthly report.
Page 97 of 223
8) MONITORING, OPTIMIZATION & DATA ANALYSIS
a) The initial sulfide survey cannot represent the changing conditions due to the seasonal variations or
process changes within the system. Bi -weekly monitoring and sulfide profiling provide the data necessary
to adjust dosing levels to assure optimum H2S control at minimum chemical costs.
i) The Contractor shall monitor the City's system bi-weekly (twice per month) by collecting data to
determine H2S levels, wastewater temperature, flow, pH, and residual peroxide (if no hydrogen
sulfide is present).
ii) This data shall be evaluated and monthly reports charting trends and showing control levels shall be
prepared and submitted to the City.
iii) Recommended changes in dosing rates to control changing conditions shall require the City
Representative's written approva prior to any adjustments being made.
b) After jointly reviewing the monthly monitoring data with the City Representative, the Contractor shall
make the required chemical feed dosing changes, as approved by the City Represenative, to insure that
system optimization is being achieved.
9) EMERGENCY RESPONSE
a) Should an emergency exist at the pump station where the Contractor's equipment is in operation, the
Contractor shall be notified by the City's Utility Department personnel.
b) Upon notification, the Contractor shall immediately take all necessary actions to help resolve the situation.
If required the Contractor will send a qualified technician to assist with the problem and the technician
shall have a maximum of four (4) hours to arrive at the site.
c) Contractor shall notify the City immediately following the incident to provide a summary of what work was
accomplished to resolve the problem.
10) TRAINING
Bidders shall include, in their price, the cost for travel to and from and one (1) day of safety training for City
employees that are exposed to these chemicals on an annual basis. This training shall comply with "Hazard
Communication -Right to Know" regulations and thoroughly cover the Material Safety Data Sheets for every
chemical provided under this agreement.
Page 98 of 223
6.D.
CONSENTAGENDA
8/2/2016
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 8/2/2016
REQUESTED ACTION BY COMMISSION:
Accept the Fiscal Year 2015-2016 Budget Status Report of the General Fund and the Utilities Fund for the nine
(9) month period ending June 30, 2016.
EXPLANATION OF REQUEST:
This report summarizes the estimated funding sources and the adopted expenditure budgets for the City's
General Fund and Utility Fund for the nine (9) month period ended June 30, 2016 (75% of the fiscal year).
The analysis compares:
• Actual results for the current period to the annual budget
• Actual results for the same period of the prior year annual budget
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
The annual budget is what provides and controls the resources for City programs and services.
FISCAL IMPACT:
The annual budget and results to date for the General Fund and Utility Fund.
GENERALFUND
The General Fund chart above reflects revenue in excess of expenditures (dollars in thousand) yielding a
$8.4M surplus for the period ending June 30, 2016.
Revenues & Transfers (Exhibit A) — Budgeted Funding Sources: Property taxes and other revenues
provide funding sources of $60.1 M or 78% of our total $76.5M General Fund budget estimate for FY 2015-16.
Transfers from other funds (non -revenues) provide $16.4M or 22% of the total funding sources to balance our
$76.5M General Fund budgeted expenditures.
These three major estimated funding sources are summarized as follows:
1. 38% - $ 29AM — Property taxes less Tax Increment Financing to the CRA
2. 40% - $ 30.7M —All other revenues plus General Fund Balance
3.-22% - $ 16.4M — Transfers from other funds
Page 99 of 223
FY 2015-16
FY 2014-15
FY 2016 vs. 2015
Annual
Actual to Date
Annual
Actual to Date
Budget Actual
Budget
Amount %
Budget
Amount %
% %
Revenues
$ 76,518
$ 67,104 88%
$ 73,794
$ 64,513 87%
3.7% 4.0%
&Transfers
Expenditures
$(76,518)
$(58,687) 77%
$(73,794)
$(54,304) 74%
3.7% 8.1%
Excess (Deficit)
$ -
$ 8,417
$-
$ 10,209
The General Fund chart above reflects revenue in excess of expenditures (dollars in thousand) yielding a
$8.4M surplus for the period ending June 30, 2016.
Revenues & Transfers (Exhibit A) — Budgeted Funding Sources: Property taxes and other revenues
provide funding sources of $60.1 M or 78% of our total $76.5M General Fund budget estimate for FY 2015-16.
Transfers from other funds (non -revenues) provide $16.4M or 22% of the total funding sources to balance our
$76.5M General Fund budgeted expenditures.
These three major estimated funding sources are summarized as follows:
1. 38% - $ 29AM — Property taxes less Tax Increment Financing to the CRA
2. 40% - $ 30.7M —All other revenues plus General Fund Balance
3.-22% - $ 16.4M — Transfers from other funds
Page 99 of 223
100% - $ 76.5M - Total funding sources
The property tax rate for FY 2015-16 is 7.9000 mills, no change from the prior year; the net property taxes of
$29AM in FY 2015-16 represent an 8.6% increase in property tax revenue or an increase of $2.3M from FY
2014-15.
To balance the budget in FY 2015-16, it required transfers from other funds of $16.4M representing 22% of all
funding sources.
Actual Funding Sources Realized: At the end of the nineth month in FY 2015-16, revenues and transfers
realized are approximately $67.1M of the budget estimate compared to $64.5M realized to date in FY 2014-15.
Ad Valorem Taxes, net of discounts and TIF taxes to the CRA, received to date was $28.7M as compared
to $26.2M for FY 2014-15, as noted on Exhibit A.
Other Revenues: The five major revenue sources other than property taxes:
1. Franchise Fees realized was $3.42M or 71 % actually collected compared to $3.43M or 78% in FY 2014-
15.
2. Business Taxes are due at the beginning of the fiscal year. For FY 2015-16, approximately $1.58M or
103% has been collected compared to the FY 2014-15 amount of $1.52M or 90%.
3. State Shared revenues of $6.2M or 75% have been collected in FY2015-16 as compared to $5.8M or
76% received in FY 2014-15.
4. Public Safety revenues at this point collected are $4.67M or 96% received compared to $4.56M or 104%
for FY 2014-15.
5. Special Assessment revenues, related to Fire and Rescue, in the amount of $5.46M or 99% have been
collected compared to $5.43M or 98% in FY 2014-15.
Transfers from Other Funds: Current practice is to transfer 1/12 of the budgeted transfers from other funds
each month. This will result in 100% realization of this funding source for the year. Note: if a surplus will be
realized in FY2015-16 the Fund Balance transfer amounts will not be required.
Expenditures (Exhibit B)
Budgeted Expenditures: Overall, appropriations increased approximately 3.7% from $73.8M to $76.5M. The
budget increase was due to the cost of doing business, providing funding for additional landscaping, wage
increases and increased pension contribution.
Actual Expenditures - General Fund expenditures for the nine month period ending June 30 (75% of the
fiscal year) are $58.6M which is 77% of the $76.5M expenditure appropriation for FY 2015-16. Note: the
City's annual pension obligations for General Employees, Fire, and Police are paid in the first month of the
fiscal year.
The table at the top of Exhibit B displays actual expenditures of $58.6M or 77% of the FY 2015-16 budget. At
this point in the fiscal year, FY2015-16 spending levels are $4.3M ahead of the $54.3M or 74% expended in
FY 2014-15 for this same period.
UTILITY FUND
The FY 2015-16 annual expenditure budget of $42.2M represents a $1.9M increase from the FY 2014-15
budget of $40.3M. The operational forecast reflects a decrease of an estimated $56K to the fund balance for
FY 2015-16.
FY 2015-16 FY 2014-15 FY 2016 vs. 2015
Page 100 of 223
For the nine month period in FY 2015-16,
• Revenues realized are $33.7M (80%) of the annual budget estimate.
• Expenditures incurred are $30.3M (72%) of the annual appropriated budget.
This resulted revenues in excess of expenditures in yielding a surplus of approximately $3.4M.
The following provides brief comments on the Utility Fund revenues and expenditures to date.
Revenues (Exhibit Q - The $33.7M in FY 2015-16 actual revenues and fund balance reflect a slight
decrease compared to the $32.9M in FY 2014-15, because of the following factors:
• Water Sales - $15.8M equivalent to 81 % of the annual estimate, compared to $15.3M or 83% at this
point in FY 2014-15.
• Water Service Charge - $647K equivalent to 86% of the annual estimate, compared to $683K or 137%
at this point in FY 2014-15.
• Sewer Service - $14.1M equivalent to 79% of the annual estimate, compared to $13.6M or 79% at this
point in FY 2014-15.
Expenditures (Exhibit D) — Utility Fund FY 2015-16 expenditures to date are $30.3M or 72% of the annual
appropriation compared to expenditures of $28AM or 70% for the prior fiscal year (which excludes
depreciation and the joint ventures expenditures).
ALTERNATIVES:
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION:
CLIMATE ACTION DISCUSSION:
Is this a grant?
Grant Amount:
Page 101 of 223
Annual
Actual to Date
Annual
Actual to Date
Budget
Actual
Budget
Amount %
Budget
Amount %
%
%
Revenues
$ 42,218
$ 33,718 80%
$ 40,341
$ 32,949 82%
4.7%
2.3%
&Transfers
Expenditures
$(42,218)
$(30,282) 72%
$(40,341)
$(28,413) 70%
4.7%
6.6%
Excess (Deficit)
$ -
$ 3,436
$ -
$ 4,536
For the nine month period in FY 2015-16,
• Revenues realized are $33.7M (80%) of the annual budget estimate.
• Expenditures incurred are $30.3M (72%) of the annual appropriated budget.
This resulted revenues in excess of expenditures in yielding a surplus of approximately $3.4M.
The following provides brief comments on the Utility Fund revenues and expenditures to date.
Revenues (Exhibit Q - The $33.7M in FY 2015-16 actual revenues and fund balance reflect a slight
decrease compared to the $32.9M in FY 2014-15, because of the following factors:
• Water Sales - $15.8M equivalent to 81 % of the annual estimate, compared to $15.3M or 83% at this
point in FY 2014-15.
• Water Service Charge - $647K equivalent to 86% of the annual estimate, compared to $683K or 137%
at this point in FY 2014-15.
• Sewer Service - $14.1M equivalent to 79% of the annual estimate, compared to $13.6M or 79% at this
point in FY 2014-15.
Expenditures (Exhibit D) — Utility Fund FY 2015-16 expenditures to date are $30.3M or 72% of the annual
appropriation compared to expenditures of $28AM or 70% for the prior fiscal year (which excludes
depreciation and the joint ventures expenditures).
ALTERNATIVES:
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION:
CLIMATE ACTION DISCUSSION:
Is this a grant?
Grant Amount:
Page 101 of 223
ATTACHMENTS:
Action
Type
D
Addendum
D
Addendum
D
Addendum
D
Addendum
REVIEWERS:
Department
Finance
Finance
City Manager
Description
FY15/16 Fin Report thru June 2016 - GF Rev
FY15/16 Fin Report thru June 2016 - GF E)p
FY15/16 Fin Report thru June 2016 - OF Rev
FY15/16 Fin Report thru June 2016 - OF Exp
Reviewer
Action
Howard, Tim
Approved
Howard, Tim
Approved
LaVerriere, Lori
Approved
Date
7/27/2016 - 7:54 AKA
7/27/2016 - 7:54 AKA
7/27/2016 - 2:42 PPA
Page 102 of 223
EXHIBIT A
CITY OF BOYNTON BEACH, FLORIDA
GENERAL FUND ANALYSIS
STATEMENT OF REVENUES - COMPARATIVE BUDGET TO ACTUAL
Fiscal Year Period Ended June 30, 2016 (75% of Fiscal Year)
$0
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Cumulative 2014-15 Actual Cumulative 2015-16 Actual ---2015-16 Budget
S:A FinanceTinancial Rep orts\Monthly Financial Rep ortsTY2015-2016\Budget Review-GF-thm lune 16 Summarized007 Revenue Summary Revised Page $,03,of 223
REVENUES
FY 2015-16
FY 2015-16 TO
DATE
FY 2014-15
FY 2014-15
TO DATE
ACCOUNTS
REVENUE
%
REVENUE
%
APPROVED
$ 35,437,711
REALIZED
$ 34,756,895
REALIZED
98%
APPROVED
$ 32,304,232
REALIZED
31,406,032
REALIZED
97%
AD VALOREM TAXES, net
LESS TIF TAXES TO CRA
5,985,241
(5,985,241)
100%
5,186,878
(5,181,655)
100%
NET TAXES TO THE CITY
29,452,470
28,771,654
98%
27,117,354
26,224,377
97%
LICENSES AND PERMITS
BUSINESS TAXES
1,545,000
1,589,222
103%
1,690,000
1,525,783
90%
BUILDING PERMITS
2,154,000
2,030,949
94%
2,415,000
1,709,034
71%
FRANCHISE FEES
4,830,000
3,429,805
71%
4,420,000
3,434,759
78%
OTHR LICENSES, FEES & PER
180,000
214,367
119%
170,000
179,401
106%
INTERGOVERNMENTAL REVENUES
OTHER FEDERAL REVENUE
130,000
27,135
21%
55,000
46,464
84%
STATE SHARED REVENUES
8,239,000
6,201,300
75%
7,724,000
5,885,135
76%
SHRD REV FROM OTHR LCL
395,000
132,408
34%
440,000
249,302
57%
CHARGES FOR SERVICES
PYMTS IN LIEU OF TAXES
121,300
120,133
99%
104,000
121,647
117%
CHRGS-GENERAL GOVT
459,000
359,556
78%
616,798
493,190
80%
PUBLIC SAFETY
4,870,949
4,676,930
96%
4,383,605
4,565,695
104%
PHYSICAL ENVIRONMENT
20,000
12,759
64%
20,000
10,010
50%
CULTURE/RECREATION
410,500
345,571
84%
353,000
354,713
100%
INTEREST & MISC REVENUE
LIBRARY FINES
30,000
14,430
48%
30,000
16,600
55%
VIOLATIONS LOCAL ORD.
595,000
503,233
85%
603,860
531,272
88%
INTEREST EARNINGS
50,000
56,050
112%
50,000
45,690
91%
RENTS AND ROYALTIES
367,200
284,345
77%
351,000
259,532
74%
SPECIAL ASSESSMENTS
5,541,500
5,464,458
99%
5,542,000
5,432,040
98%
SALE OF SURPLUS MATERIAL
2,000
2,129
106%
2,000
625
31%
OTHER MISC. REVENUE
233,000
198,214
85%
237,000
210,502
89%
INTERNAL FUND TRANSFERS
TRANSFERS
16,442,000
12,331,500
75%
16,518,000
12,503,107
76%
FUND BALANCE APPROPRIATED
450,645
337,984
75%
951,781
713,836
75%
Total Revenues
$ 76,518,564
$ 67,104,132
88%
$ 73,794,398
64,512,714
87%
$0
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Cumulative 2014-15 Actual Cumulative 2015-16 Actual ---2015-16 Budget
S:A FinanceTinancial Rep orts\Monthly Financial Rep ortsTY2015-2016\Budget Review-GF-thm lune 16 Summarized007 Revenue Summary Revised Page $,03,of 223
S:AFinanceAFinancial Reports\Monthly Financial ReportsTY2015-20WBudget Review - GF - thru June 16 Summan-1001 Expenditure Summary Revised Page 1-04,,Of 223
EXHIBIT B
CITY OF BOYNTON BEACH,
FLORIDA
GENERAL FUND ANALYSIS
STATEMENT OF EXPENDITURES - COMPARATIVE BUDGET TO ACTUAL
Fiscal Year Period
Ended June 30, 2016 (75% of Fiscal
Year)
EXPENDITURES
FY 2015-16
FY 2015-16 TO DATE
FY 2014-15
FY 2014-15 TO DATE
ACCOUNTS
BUDGET
EXPENDED
%
BUDGET
EXPENDED
APPROVED
EXPENDED
APPROVED
EXPENDED
GENERAL GOVERNMENT
CITY COMMISSION
$ 260,692
$ 163,048
63%
$
252,374
$ 165,898
66%
CITY MANAGER
585,310
511,243
87%
631,275
489,616
78%
CITY HALL/GEN. ADMIN.
3,326,639
1,629,187
49%
2,121,218
1,311,597
62%
MARKETING/COMMUNICATIONS
234,811
178,796
76%
180,646
94,593
0%
CITY CLERK
611,709
447,728
73%
565,942
395,365
70%
CITY ATTORNEY
600,944
424,133
71%
596,893
366,381
61%
FINANCIAL SERVICES
1,175,704
933,589
79%
1,163,228
874,333
75%
ITS
2,036,828
1,463,450
72%
1,917,477
1,388,076
72%
HUMAN RESOURCES
755,200
497,413
66%
735,597
527,189
72%
PUBLIC SAFETY
UNIFORM SERVICES
13,761,814
12,235,009
89%
13,682,226
10,370,099
76%
ADMINISTRATIVE SERVICES
7,315,543
4,089,801
56%
7,023,314
5,224,744
0%
SUPPORT SERVICES
8,383,940
7,024,302
84%
8,582,994
6,511,519
0%
FIRE
21,927,587
17,615,953
80%
21,473,553
16,161,034
75%
EMERGENCY MANAGEMENT
81,914
12,427
15%
46,914
8,280
18%
BUILDING & DEVELOPMENT
DEVELOPMENT
1,000,576
789,060
79%
892,532
650,867
73%
BUILDING
1,191,695
890,390
75%
1,183,613
727,751
61%
ENGINEERING
675,777
548,254
81%
689,856
507,982
74%
PLANNING & ZONING
742,572
593,662
80%
700,921
544,909
78%
ECONOMIC DEVELOPMENT
265,731
149,311
56%
223,339
174,181
78%
PUBLIC WORKS
PUBLIC WORKS
221,695
179,016
81%
231,907
177,717
77%
FACILITIES MANAGEMENT
1,611,462
1,122,112
70%
1,529,462
1,082,585
71%
STREETS MAINTENANCE
1,085,307
846,242
78%
1,119,169
781,644
70%
LEISURE SERVICES
LIBRARY
2,261,401
1,743,129
77%
2,234,621
1,671,280
75%
SCHOOLHOUSE MUSEUM SERV
301,653
220,276
73%
336,444
237,357
71%
RECREATION
2,974,429
2,282,402
77%
2,927,630
2,168,636
74%
PARKS & GROUNDS
3,127,631
2,071,257
66%
2,751,253
1,669,235
61%
CRA REIMBURSABLE & RESERVES
-
25,893
0%
0
20,876
0%
Total Expenditures
$ 76,518,564
$ 58,687,082
77%
$
73,794,398
$ 54,303,744
74%
S:AFinanceAFinancial Reports\Monthly Financial ReportsTY2015-20WBudget Review - GF - thru June 16 Summan-1001 Expenditure Summary Revised Page 1-04,,Of 223
EXHIBIT C
CITY OF BOYNTON BEACH, FLORIDA
UTILITY FUND ANALYSIS
STATEMENT OF REVENUES - COMPARATIVE BUDGET TO ACTUAL
Fiscal Year Period Ended June 30, 2016 (75% of Fiscal Year)
5:\Finance\Financial Reports\Monthly Financial Reports\FY2015-2016\Budget Review - OF - thru June 16 S-marized401 Rev Sum
Page 105 of 223
REVENUES
FY 2015-16
FY 2015-16 TO DATE
FY 2014-15
FY 2014-15 TO DATE
ACCOUNTS
BUDGET
REVENUE
%
BUDGET
REVENUE
%
APPROVED
$ 19,490,000
REALIZED
$ 15,866,619
REALIZED
81%
APPROVED
$ 18,400,000
REALIZED
$ 15,347,664
REALIZED
83%
WATER SALES
WATER CONNECTION FEE
25,000
35,410
142%
10,000
30,655
307%
WATER SERVICE CHARGE
750,000
647,455
86%
500,000
683,425
137%
WTR-BACKFLOW PREVNTR TEST
5,000
16,350
327%
5,000
5,200
104%
RECLAIMED WATER SALES
60,000
43,350
72%
40,000
49,875
125%
SEWER SERVICE
17,988,000
14,136,302
79%
17,254,000
13,610,303
79%
STORMWATER UTILITY FEE
3,790,000
2,843,367
75%
3,610,000
2,839,012
79%
TELEVISE SEWER LINES
2,500
5,180
207%
7,000
912
13%
FEES
10,000
18,730
187%
10,000
5,572
56%
INTEREST INCOME
40,000
22,520
56%
50,000
28,880
58%
SALE OF SURPLUS EQUIP.
1,403
0%
1,837
0%
OCEAN RGE UT TAX ADM CHG
800
641
80%
800
517
65%
BAD DEBT RECOVERIES
500
0%
500
0%
MISCELLANEOUS INCOME
38,377
0%
4,888
0%
TRANSFER FROM SANITATION FUND
-
-
0%
101,000
75,750
75%
FUND BALANCE DECREASE (INCREASE)
56,108
42,081
75%
353,230
264,923
75%
TOTAL REVENUES
$ 42 217 908
$ 33,717,785
80%
$ 40,341,530
$ 32,949,413
82%
5:\Finance\Financial Reports\Monthly Financial Reports\FY2015-2016\Budget Review - OF - thru June 16 S-marized401 Rev Sum
Page 105 of 223
EXHIBIT D
CITY OF BOYNTON BEACH, FLORIDA
UTILITY FUND ANALYSIS
STATEMENT OF EXPENDITURES - COMPARATIVE BUDGET TO ACTUAL
Fiscal Year Period Ended June 30, 2016 (75% of Fiscal Year)
EXPENDITURES
FY 2015-16 FY 2015-16 TO DATE
FY 2014-15 FY 2014-15 TO DATE
ACCOUNTS
BUDGET %
BUDGET
EXPENDED
APPROVED EXPENDED
$ 1,659,754 $ 1,250,119 75%
EXPENDED
APPROVED EXPENDED
$ 1,533,357 $ 1,010,981 66%
WATER DISTRIBUTION
PUBLIC WATER TREATMENT
5,691,571 3,949,714 69%
5,595,214 3,852,014 69%
METER READING & SERVICES
1,208,362 797,250 66%
931,685 680,664 73%
WASTEWATER COLLECTION
1,710,597 1,221,914 71%
1,605,462 1,060,230 66%
WASTEWATER PUMPING STATNS
2,577,842 1,874,973 73%
2,416,722 1,702,956 70%
SEWAGE TREATMENT
4,405,000 2,745,138 62%
4,600,000 3,126,434 68%
WATER QUALITY
662,894 522,097 79%
706,548 516,934 73%
UTILITY ADMINISTRATION
14,527,294 10,559,390 73%
12,940,399 9,347,093 72%
UTILITES ENGINEERING
1,150,746 956,812 83%
1,324,956 924,618 70%
STORMWATER MAINTENANCE
978,291 699,328 71%
1,020,884 550,008 54%
CUSTOMER RELATIONS
1,562,822 1,079,638 69%
1,581,519 1,019,112 64%
DEBT SERVICE
6,082,735 4,625,701 76%
6,084,784 4,622,184 76%
Total Expenditures
$ 42,217,908 $ 30,282,074 72%
$ 40,341,530 $ 28,413,228 70%
5:\Finance\Financial Reports\Monthly Financial Reports\FY2015-2016\Budget Review - OF - thru June 16 S—marized401 Exp Sum Page 106 of 223
6.E.
CONSENTAGENDA
8/2/2016
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 8/2/2016
REQUESTED ACTION BY COMMISSION: Approve the minutes from the Strategic Planning Meeting held on
June 24th and the Regular City Commission meeting held on July 19, 2016.
EXPLANATION OF REQUEST. The City Commission met on June 24th and on July 19, 2016 and minutes
were prepared from the notes taken at the meeting. The Florida Statutes provide that minutes of all
Commission meetings be prepared, approved and maintained in the records of the City of Boynton Beach
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? A record of the actions taken by the City
Commission will be maintained as a permanent record.
FISCAL IMPACT. Non -budgeted N/A
ALTERNATIVES: N/A
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
ATTACHMENTS:
Type
D Minutes
D Minutes
REVIEWERS:
Department
City Clerk
Reviewer
Pyle, Judith
Description
06-24-16
07-19-16
Action
Approved
Date
7/26/2016 - 3:48 PM
Page 107 of 223
Page 108 of 223
MINUTES OF THEJOINT CITY COMMISSIONICOMMUNITY REDEVELOPMENT
AGENCY BOARD SPECIAL MEETING
HELD AT INTRACOASTAL PARK CLUBHOUSE
2240 N. FEDERAL HIGHWAY, BOYNTON BEACH, FLORIDA
ON FRIDAY, JUNE 24, 2016, AT 8:30 A.M.
Steven B. Grant, Mayor Lori LaVerriere, City Manager
Mack McCray, Vice Mayor Jim Cherof, City Attorney
Commissioner Justin Katz Judith A. Pyle, Interim City Clerk
Commissioner Christina L. Romelus
Commissioner Joe Casello
1. Mayor Grant called the workshop to order at 8:35 a.m.
Interim City Clerk called the roll. A quorum was present.
Trina Pulliam, President with Trainnovations, explained the purpose of the meeting
was to make decisions on a direction for the City. The session would be different than
the ones previously held. The prior consultants worked at a deeper level than Ms.
Pulliam's organization. The direction of the City is based on decisions made at a higher
level, and the decision to execute the work is done at the staff level. They interviewed
each Commissioner, took the information, and presented it to staff. They would review
what the staff believes needs to be done and continues to be done.
Any initiatives, policy directions or decisions that are currently in process, have already
been funded and decided on will continue and will not be discussed. Today they will
address strategic initiatives going forward including policy decisions from elected
officials.
Ms. Pulliam explained they will review definitions to ensure all are on the same track.
She will review the steps that will be used and confirm Commission guidelines to move
forward as a team and make decisions. There will be a discussion on the mission and
vision, and consensus reached. The Commission will discuss the eight strategic
initiatives that are important to the City Commission and that the staff believes are
needed. The goal is to create understanding of what the strategic initiatives mean, what
they will look like when they are done and engage staff for further information as they
have done the research regarding what is needed to get the job done. They will take
notes regarding anything that is unknown, and the information will be provided back to
the Commission.
When there is understanding about the direction and work goals, they will prioritize the
goals. Poster boards with columns for the Commissioners to initial will be used to
develop prioritized buckets. Then they will determine the next steps to take.
Page 109 of 223
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Special Meeting
Boynton Beach, Florida June 24, 2016
Ms. Pulliam explained this is a high level process and she likened the City's vision and
mission to a roof. The vision and mission should protect, give direction, and be the
pinnacle of what the City is about. The mission is the organization's core progress.
Some items are mandated by the Charter, and some from the people through their
elected officials. The vision is for the future and she noted the vision should not be too
far out into the future. It should be for the intermediate term.
Eight pillars, which are the objectives and high level categories they discussed in
interviews, keep the roof standing. Ms. Pulliam explained they analyzed the two prior
years, what was discussed, and spoke to staff. The pillars depend on the support and
strength of elected officials, support staff and funding. Decisions may have been made
without considering maintenance costs and the goal is to have strength supported by
staff, funding and other needed resources. There are multiple strategic initiatives in
each objective which will be discussed. The floors of the house are the components
that comprise the action plan, what needed to be done, department operations, all of
which are contingent on the operating and CIP budgets.
Lori LaVerriere, City Manager, inquired if initiatives will be added or subtracted from
the pillars and learned they could.
Ms. Pulliam explained the overview of the process. She interviewed the City Manager
and the Assistant City Manager and learned everything that was done in the past two
years. Then from the interview, they get ideas of things needed to get started, items
that should be done and items that were started and needed to continue and be funded.
They created input from staff and created objectives and initiatives based on that input.
About 15 individuals discussed the input from elected officials and from staff on a more
detailed level leading to the issues to be determined at the workshop.
Vice Mayor McCray inquired how many strategic plans have been developed. Ms.
LaVerriere responded they started meeting three years ago, but they had strategic
plans before that. Vice Mayor McCray commented they have done this before, but it
bothered him they create plans over and over and they hit the shelf. Ms. LaVerriere
responded none of the plans have hit the shelf. It is an update. Each year the
Commission establishes a mission and vision, but initiatives will change each year and
as they complete the initiative on the list, she reports back to the Commission what was
accomplished. They develop new initiatives and continuation of projects. It is a moving
process.
Mayor Grant asked if the City would have another plan next year and Ms. LaVerriere
responded they would as it is a very important process. Ms. Pulliam explained in most
cities, the strategic plan is a local process. Other municipalities have a two year
process, but it is a reiterative process.
Vice Mayor McCray left the workshop at 9:14 a.m.
K
Page 110 of 223
Meeting Minutes
Special Meeting
Boynton Beach, Florida June 24, 2016
The goal of the workshop is to decide what is important and Ms. Pulliam noted it will
impact the budget. She cautioned a big mistake from governments is holding the
Strategic Plan after the budget and she praised the City for staying on track.
Vice Mayor McCray returned at 9:15 a.m.
Commissioner core values were reviewed as contained in the handout.
Vice Mayor McCray noted there is one City Manager and two Assistant City Managers
and sometimes they have questions to ask of staff. He asked how far they could
interact with staff, Ms. LaVerriere explained as contained in the Charter, she
encourages the Commissioners to work through her if they were seeking information.
City Commissioners cannot direct staff to do things, but can ask for information and
resources.
When polled there was Commission consensus on the following core values:
• Listen to others with an open mind and strive to understand before stating an
opinion or judgment;
• Do your homework, come prepared, and ask questions ahead of the meeting;
• Have professional, candid debates and deliberate by focusing the discussion on
the issue and date and not make personal attacks;
• Respect others by providing truthful, fair and equitable treatment to all;
• Make promises that can be reasonably fulfilled;
• Maintain the highest standard of ethics;
• Consider the impact of all decisions on the City's resources and recognize the
limitations imposed by our organization;
• Work collaboratively as a "City Team" to achieve the City's goals; and
• Speak with civility at all times.
Ms. Pulliam explained the Vision and Mission Statements were promulgated from the
interviews. Two Vision Statements were developed. After discussion, there was
consensus to use the following:
"Our community vision is to be a welcoming and progressive coastal
community that celebrates culture, innovation and business development."
Three Mission Statements were also developed from the interviews. After brief
discussion, there was consensus to use the following:
"The City of Boynton Beach is a vibrant and sustainable community that
provides exceptional community services."
Page 111 of 223
Meeting Minutes
Special Meeting
Boynton Beach, Florida June 24, 2016
Ms. Pulliam explained the strategic plan drives the activities and financial plan and she
reviewed strategic objectives are high-level categories and the initiatives provide the
staff with the lens to make decisions. Safe and livable neighborhoods, as an example,
could not be addressed until the City Commission made a decision about the parking,
so the high level determinations will help staff make decisions, which are then prioritized
by the City Commission.
The eight pillars identified were:
• Safe and Livable Neighborhoods;
• Town Square Redevelopment;
• Community Events;
• Preserve and Beautify Green Space;
• Strong Local Economy;
• Transportation and Mobility;
• Financial Excellence and Sustainability; and
• High Performing Organization
Ms. Pulliam explained Safe and Livable Neighborhoods is to keep citizens safe while
maintaining beautiful neighborhoods and it will address public safety, Code Compliance,
nuisance abatement, block parties/special event permitting, CDBG and SHIP
programs/funding and parking, litter removal, recovery facilities, and rental services
such as Airbnb.
Police Chief Katz spoke about the Restoring the Village program, a current initiative of
the Safe and Livable Neighborhoods pillar and explained this program was through the
Boy Scouts of America. It is a mentoring program for elementary school youth to assist
them to develop core values reflected in the community. It was hoped it would bring
community youth closer to the Police Department and serve as a conduit for recruiting
youth through the Explorer Program. The program was designed to develop socially
responsible youth, Vice Mayor McCray favored the program, but noted it was necessary
to have a measurable outcome. Chief Katz explained it was an extension of the
Explorer program, and this program was the next step to reaching younger children,
while they are more impressionable. It is an extension of other activities the
Department undertakes such as the Literacy Advocacy Program and developing
reading rooms. It is building bonds between local government and community youth
while they could still make a positive impact. Vice Mayor McCray asked how many
reading rooms were developed and learned the Department did two in the last three
years at Rolling Green and Crosspointe Elementary Schools.
Mayor Grant asked if youth development and the Restoring the Village program was a
way to reach that objective. Ms. Pulliam explained the objective is Safe and Livable
Neighborhoods and initiative is the program, Restoring the Village. Only one or two of
the initiatives will be selected as a top priority by the elected officials as a body. Those
two initiatives will provide the path to obtaining that objective starting in fiscal year 2017.
Page 112 of 223
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Special Meeting
Boynton Beach, Florida June 24, 2016
Commissioner Romelus asked if this would be the time to make suggestions on how to
improve Restoring the Village, and learned it was not because it had not yet been
ranked as a priority. If it did, they could then discuss it.
Vice Mayor McCray noted there are young and old people in the community and asked
if they were considered. Chief Katz explained the program is targeted to youth, but
there are opportunities for mentors. This program started in Fort Pierce and they have
had tremendous success in the community
Commissioner Katz liked the program, but thought the program name was dated noting
they were trying to attract youth in a certain age group and the word "Village" conjured a
historic environment. Ms. Pulliam suggested thinking of a name change and what they
would like to see in that program. Mayor Grant inquired if they were supposed to rank
the initiatives one through seven or the top three. Ms. Pulliam explained they were not
yet at the prioritization level, but they will be ranked holistically, not necessarily per
objective. He further inquired if they would rank them in high priority or by priority level
one through seven. Ms. Pulliam responded they were not. He asked how many should
they vote for, and if they were voting for a Strategic Pillar. Ms. Pulliam explained the
rankings will occur on the poster boards and they will prioritize after a full understanding
of each item is gained. They will be prioritized in groups. There will be a top, medium
and probably will not get done until prioritizing in 2018 bucket. She noted there are 46
items. She explained the items will be prioritized by group in order to provide direction
to staff, and because there will not be funding for each item. During the discussions, if a
Commissioner thought of something that was not on the Board, but belonged on the
Board, they should let her know and she would write it in.
Chief Katz explained the Department partnered with the Scouts in terms of providing
financial support and the program is being initiated through the Police Department. It is
something they can expand with the support of the City. Commissioner Casello asked if
they recently received $5,000 for the program and learned they did.
The Model Block Development initiative was reviewed. Ms. LaVerriere explained the
item was a continuation of a program they started last year. No comments from the City
Commission were received.
There were no comments on the Neighborhood Officer Program initiative.
Commissioner Romelus asked if it was a good time to discuss the initiative because the
City Commission has not yet had a report Ms. Pulliam asked if a brief report on the
program would make a difference to her would be a priority and learned it would. Ms.
LaVerriere explained that would be a discussion with Ms. Brooks and the Chief. She
explained there were benchmarks in place to determine how the program was doing.
Vice Mayor McCray commented the neighbors in District 11 love the program. The drug
activities moved another street over. The citizens like it and he heard positive feedback.
He liked that measurements were included.
Page 113 of 223
g M rm V!, rzym a a row
June 24, 2016
Commissioner Casello wanted a spreadsheet layout of the budget and where the funds
are being spent and asked Tim Howard, Assistant City Manager - Public
Administration/Finance Director, to provide one. Vivian Brooks, CRA Executive Director,
explained they just had their first report at the CRA Board packet last month which lists
activities. The program is not necessarily enforcement; it is a presence, creating trust
with the community and the Department. The feedback has been very positive and Ms.
Brooks was pleased with the program. She explained they tried different programs with
the Police in the past and this was effective Vice Mayor McCray thought the Police
Bike Patrol was effective as well. Ms. Pulliam explained the information would be
provided.
The Policing Innovation Program Initiative was discussed. Vice Mayor McCray asked
about the tag reader. Chief Katz explained the Department would have to meet with
staff and identify a strategic location to get the best return on investment. There are
different types of readers such as fixed tag readers and mobile tag readers. A mobile
tag reader would be of benefit because as crime is displaced, the ability to move an
automated tag reader would be advantageous, but a fixed tag reader would give more
continuity in what is being measured. Vice Mayor McCray disagreed. He thought if
someone was aware of a tag reader, they would take a different route. Chief Katz
explained they would have to be placed in such a way as drivers cannot avoid them.
There are strategic locations, but thought it would be harder for Boynton Beach because
it is a bigger City. Commissioner Casello asked if the Red Light Camera Program fell
under this initiative and learned it did not. Commissioner Casello asked if there was a
camera on MLK Boulevard and learned there was not.
Ms. Pulliam asked if there were any questions on the Transient Housing Regulations
and Licensing Review Initiative. Ms. LaVerriere explained transient housing was
defined as short term and vacation rentals and recovery facilities. Staff was looking to
review Codes, best practices, and ordinances to regulate as much as they could. She
explained the City needed to continue to do this as laws change and the item was being
reviewed by the legislature. Ms. Pulliam noted this item was a high level initiative on the
Commission level.
Commissioner Casello commented the City does not have the manpower for inspectors
to follow up on Business Tax Receipts (BTR) and licensing. He noted AmeriGas
operated for five to seven years without a Business Tax Receipt and wanted to see that
department strengthened. Ms. LaVerriere agreed and pointed out the next two items
would support that.
Colin Groff, Assistant City Manager - Public Services/Utilities Director explained the
Sustainable Neighborhoods Task Force initiative would address parking, traffic calming
measures, maintenance of rights-of-way and private property, group gatherings and all
other things that go along with that. The Task Force will pull out all of the Codes that
deal with protecting neighborhoods and designate one place for people to go to find out
all the requirements. It would address the transient housing regulations. The City would
Page 114 of 223
Meeting Minutes
Special Meeting
Boynton Beach, Florida June 24, 2016
create a set of codes that can be enforced, if they have the manpower, to make
neighborhoods safe, and address many of the issues raised at almost every City
Commission meeting.
Commissioner Katz asked about the task force and learned professional staff would
conduct the review. They would work hand-in-hand in some areas, but the focus of the
Task Force is on ordinance and best practices to ensure the City would create
sustainable and family -friendly safe neighborhoods. Vice Mayor McCray asked if
sidewalk repairs were included and learned it would and it would include funding.
Ms. LaVerriere explained the purpose of the New Business Model for the Code
Compliance initiative was the City was trying to reorganize the Division, creating a
department and department director, to take a more customer service-oriented
approach to Code Compliance. They had discussed dividing the City into quadrants and
developing programs and initiatives with outreach coordinators that are also Code
Officers. Neighborhoods require different approaches, such as education or grants. It
would be a collaborative approach. Ms. LaVerriere explained Code Compliance is short
staffed and 25 Code Officers could be very busy. They can pull a Code Officer from
Sanitation and the CRA may fund an officer. Mr. Groff was working on a new
organizational chart. The best chance for success is how a message is communicated.
Ms. LaVerriere advised they would use all the tools available, It is a big undertaking
and a new initiative for the City. Vice Mayor McCray asked if they advertised for Code
Officers. Ms. LaVerriere explained they have one Code Officer on light duty, and one
vacancy that was advertised. She noted there are budgetary impacts.
Ms. Pulliam asked if there was anything they wanted to bring up or have the City
Commission consider for 2017 that was not covered that could fall under Safe and
Livable Neighborhoods. Mayor Grant thought they could consider the PACE program to
help residents improve their homes. Ms. LaVerriere thought it was not needed. They
would be bringing a resolution forward next month to expand the City's program from
just commercial to residential and there were a few firms offering that. She commented
it is a great program.
Commissioner Casello inquired if new structures for the Fire and Police Stations would
be included. Commissioner Romelus asked in terms of Code Compliance if that would
fall under the category of changing the Land Development Regulations. Mr. Groff
commented if zoning changes were needed to create better neighborhoods, the Code
Review would address it. She noted the RV Boat and Storage application and thought
the zoning should have been changed long ago, but it was not and the neighborhood
had to suffer. She asked if the Task Force would review such issues. Ms. LaVerriere
thought it may be something they could add, and it would be more of a Planning and
Zoning review. She requested the topics be specific, but did not think the Task Force
would review it because technical reviewers, planning and zoning professionals were
needed,
N
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Andrew Mack, Development Director, pointed out a future item has some review for
City wide, non -CRA areas analysis. It was more corridors, but it could be expanded to
include that topic. Mr. Groff though it could be a called appropriate neighborhood land
use policies. Mr. Mack agreed with Ms. LaVerriere it could be a separate topic, as there
could be potential ramifications such as downzoning.
Commissioner Romelus explained there is not much developable land left, and a land
locked parcel in the middle of a neighborhood would impact the neighborhood and the
future of the neighborhood because of the zoning. There was agreement to add
Neighborhood Land Use Zoning Review. At Mr. Mack's request, the item was renamed
to Adjacent Neighborhood Land Use Zoning Review. Vice Mayor McCray commented it
would fall under Safe and Livable Neighborhoods.
The Town Square redevelopment was defined as including private redevelopment, the
Police Department Headquarters, the Old High School, City Hall, Kids Kingdom,
Cultural activities, the Library, and the Schoolhouse Children's Museum. There were
four initiatives associated as follows:
• Do limited rehab on existing City Hall and Police/Fire Departments where they
exist today to last another 20 years - $15 million;
• Solicit a P3 for redevelopment of 16.5 acres Town Square;
• Develop bond financing source for new police headquarters and Fire Station No.
1 outside of Town Square project - $25 million; and
• Determine critical path and potential deviations.
Commissioner Casello commented the City will need a new police station and fire
station. There is land owned by the CRA on Seacrest. The land was advertised for tax
credits and he did not see much activity with 'it. He thought a safety complex for police
and fire where they could potentially combine police and fire under one roof may be
beneficial. There is also land on High Ridge Road that was previously considered, and
developers want to know if the land will become available.
Commissioner Katz thought the first item was a terrible idea. He did not want to rehab
existing facilities. Mayor Grant noted this plan was for -fiscal year 2017 and asked if the
buildings would last one more year, Mr. Groff explained they cannot pick all of the
items; it was one or the other. The City has other buildings that if they do not spend $15
million over the next five years, they cannot stay in there. If they do not decide to do
something else, they have to stay there. Other ideas were to have a public private
partnership to bring mixed -uses into the area which would provide a new City Hall.
Town Square would include a new City Hall, a new civic area, a rebuilt Old High School,
Civic Center and a lot of mixed-use development, which will help pay the City's portion
of the cost.
One option is to include a new police and fire station, or take it out as a separate P3 or
general obligation bond. He thought there were multiple options to go offsite for the
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Police and Fire Departments. They have met with both Chiefs and there are positive
impacts, or the City could use the High Ridge site. A second recommendation is to
open up the projects, see what works best for developers and what gives the City the
best financially feasible project for the next 50 years. Option three is to let the developer
do what they want and get six or seven options and the City selects the one best for the
City. Ms. LaVerriere explained the difference is to issue an RFP for a P3, and the City
adopted a resolution for a P3. If police and fire go out for separate financing, the site
would be more attractive to the development community. The City knows it wants to
save the Old High School and they need a City Hall. Staff could go straight out to RFP,
and give a deadline to respond.
Commissioner Casello noted the City Commission gave direction to keep the Old High
School and some developers backed out because of it. Mr. Groff explained the Old
High School can be included. Options two and three included the Old High School.
Vice Mayor McCray asked how many bonds were outstanding and when they would
mature.
Tim Howard, Finance Director, responded there was one public service tax bond
outstanding which was just refinanced last year. The bond would mature in 2026. The
refinance was $19 million. Commissioner Casello noted the refinance saved the City $2
million. He explained there are two Bonds for Utilities, but they are separate because
they are paid by utilities and the two of them total $45 million.
Option three pulled out the Police and Fire Departments and that was a $25 million
funding issue that had to be addressed and could be addressed through revenue bonds
or general obligation bonds. Mr. Groff commented the last scenario, if there is no option
to rebuild, was it would revert back to option one. There are major structural Heating
Ventilation Air Conditioning issues that would have to be addressed.
Commissioner Romelus asked in consideration of a P3 partnership, how long before a
bid was issued so they do not have to spend the $15 million and start with Phase One
of the project.
Mr. Groff responded it would take about 120 days if the Commission directed. He
commented even with a P3, there is money involved and the City would lease back to
the developer over a period of time. There would be funding for Police and Fire
separately and then funding with a bond or general obligation bond. Ms. LaVerriere
requested the Commission consider if police and fire were offsite, if they would go out to
referendum during the next election. If approved, the money provides a funding source
for the facility and it is a separate debt millage, not incorporated into the tax millage, so
it would be a dedicated revenue source. The City would need to invest $40 to $50
million in the Town Square with all these facilities, and the cost cannot be absorbed in
the millage rate. Other funding sources would be needed. She suggested going to
referendum for police and fire, and add the Old High School too if desired. If it did not
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pass, the issue would revert back to Option B, which was either to increase taxes to 8.8
to 9 mills or go back to option 1.
Commissioner Casello asked Mr. Groff for his best estimate for a Police/Fire public
safety building and learned it would be about $25 million as a conservative estimate.
Commissioner Casello noted they now have a proposal or plan for Town Square which
would be about $27 million. Ms. LaVerriere explained a public safety building would be
a three-story facility, which would give room for growth and the Fire Department would
be on the third floor.
Commissioner Katz commented he preferred to have a workshop on the matter to
review everything, item by item after staff reviewed the various options for the
Commission's input and then the RFP would come into play. Commissioner Casello
explained this item is time sensitive as there is a cycle. Mr. Groff agreed a workshop
would be important to get clear direction. He agreed the RFP must be exactly what the
Board wants as it is a 50 -year vision. Commissioner Romelus agreed.
Commissioner Casello thought if another workshop would be held, a decision should be
made as he thought too many plans were sitting on the shelf, and citizens will lose
confidence in them. Mr. Groff agreed it would go from the workshop right into the RFP.
Ms. Pulliman summarized there was discussion regarding a public private partnership,
rehabilitating existing facilities or issue a bond for new facilities. When the Board
prioritizes, they will prioritize three items.
Mayor Grant wanted to include in the workshop, developing bond financing for the Old
High School and give direction to the CRA to land bank in the downtown.
Commissioner Katz thought prior to the workshop they should put their ideas together.
Ms. LaVerriere explained they had discussed the Old High School, if it should be saved,
and if it should it go to referendum for its own bond, plus a separate bond for the Police
and Fire Department facility as a separate question on the ballot.
Vice Mayor McCray commented he would be willing to go for two bonds on a
referendum, unless it is a lump sum. After further brief discussion there was agreement
to only rank "Solicit an RFP for Redevelopment of 16.5 acres Town Square, and
Develop Bond Financing Source for new Police Headquarters and Fire Station No. 1,
outside of the Town Square project, and hold a quick workshop.
Community Events was defined as the growth of current and future events; staffing and
resources for events; current and potential event locations; their economic input; and
volunteer program. The three initiatives identified were to review and discuss existing
potential city-wide community events, develop and document a year-long City-wide
community event plan including staffing, marketing, partnerships and sponsorships,
future event site modifications, and explore having a city-wide event volunteer program,
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Ms. LaVerriere inquired if the Commission wanted to hold one or two stellar events per
year and thought a discussion on appropriate events for Boynton Beach to foster
community pride was needed. She pointed out the Pirate Fest was a huge success
and/or the City could pare down the Kinetic Art Symposium and hold it each year
instead of every two. She noted it is unique and no other city in the State holds one. If
so, they have to discuss staffing and money,
Vice Mayor McCray read an article about Delray Beach and the Garlic Fest. He did not
want to take on anyone's responsibility to raise $142,000 for one event. He preferred to
be unique with the funds the City had and have Boynton -centered events.
Commissioner Katz agreed it should be unique and based on the City's culture.
Commissioner Romelus thought the CRA did a good job using Ocean Avenue as the
location and favored using MLK Jr. Boulevard as a secondary area and not Seacrest
Boulevard to create an identity.
Vice Mayor McCray explained MLK is only two blocks. If used for events, MLK and a
portion of Seacrest would be needed. Commissioner Casello agreed with Vice Mayor
McCray and Commissioners Romelus and Katz. The kinetic art is perfect and it should
be expanded and the Pirate Fest seems to be expanding on its own. He thought the
City had good festivals and has great programs. Ms. LaVerriere noted Recreation and
Parks has over 102 events.
Ms. Brooks explained they added a St. Patrick 's Day event which is also growing and
they have the Boat Parade which is unique. The CRA has monthly events and one
event staff. They expect 100,000 people on Ocean Avenue for the Pirate Fest this year
and they would like to expand it down to the Marina. Commissioner Romelus wants it to
be held on Ocean Avenue, and have the mom and pop businesses and breweries
involved. Ms. LaVerriere noted that is a Chamber of Commerce sponsored event as it is
a major fundraiser. She explained they City would collaborate and discuss it with them,
Vice Mayor McCray commented safety measures were crossing Seacrest Boulevard
for the Pirate Fest and additional lighting was needed. He noted the community has
held an MLK Block party, as the Heritage Fest has subsided. Ms. LaVerriere and Ms.
Brooks have discussed setting funds in the budget to block off roads for an event and
have bands.
Commissioner Casello wanted the holiday festival day parade being held at the same
time as the tree lighting to be reconsidered.
After discussion, there was agreement to change the language for initiative no. 1 to
develop a unique identity of our Citywide Community Events - Special and Annual
events. If these are highly ranked, the initiative would go into effect in 2017. The
direction would be to expand the uniqueness around the boat parade and kinetic art,
and the activities would not be linked to Delray Beach. Vice Mayor McCray noted there
were activities on MLK Boulevard years ago. Commissioner Katz thought a beer
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festival should be held that is reflective of the City being the most densely populated
beer based area. Commissioner Casello suggested adding it to the Harvest /October
Fest the Chamber of Commerce holds.
Eleanor Krusell explained she was working to fund a brewery tour that would be part of
the Pirates Fest. She spoke to two breweries and they were both in support. Mayor
Grant noted other year-long events were Music in the Park, Movies on the Rocks, and
an art walk similar to Clematis by Night. They have events on Fridays in the City to go
with the other special City events. He thought they were working to provide more
funding. His distinction was one was year-long and one was special event. Many of the
events were monthly, and not each Friday.
Commissioner Katz cautioned the annual and year-long events should not overbook
staff. The calendar has to include the annual and year-long events. Ms. Pulliam
suggested adding both special and annual events to number one.
Initiative three was to explore the development of a City-wide event volunteer program
as the City would like to foster more volunteers. Commissioner Romelus thought a list
of volunteers could be used.
Mayor Grant asked if this included volunteer help for special events. A full volunteer
program would involve training, tee-shirts or badges, and funding. Ms. LaVerriere
explained the City can develop the framework and if they could not fund it, they Could do
so next year.
Preserve and Beautify Green Space was defined as parks vision, purpose and
development/maintenance of Sara Sims Master Plan, a pocket Park on MLK (both of
which were CRA Plans) and the Quantum EcoPark. It was further defined as enhanced
entries at major gateways into the City, Greenway/Blueways systems developed, the
golf course and parking facility usage and maintenance.
Ms. Pulliman explained the Initiative had to do with the Golf Course and a financial
discussion would be needed if it was ranked a high priority, Mayor Grant asked if the
golf course was profitable and learned it was not at the moment. Mr. Groff noted there
will be a budget discussion regarding recommendations. The initiative is to direct staff
to develop a plan to make the Golf Course financially sustainable.
Commissioner Casello mentioned he is a member of the Links and had previously
worked there. He thought it was one of the amenities the City has along with the Marina
and the beach. It is an Enterprise account that did well for years, but competition brings
the revenue down. There is a $2 impact fee per round at approximately 60,000 rounds,
but the monies are used for maintenance. He felt the City should either make a
commitment to have a golf course or not. At one time the Links was rated the number
one municipal golf course, but it suffered because of the rain earlier in the year and the
type of greens it has. If the City Commission makes a commitment, they should redo
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the putting greens as it is the signature of any golf course. Commissioner Casello
thought the City should come up with ideas how to generate income and noted there
are service trucks driving around Boynton and thought advertising on the wasted space
on the trucks would be helpful. He thought the City should advertise the City in different
forms and innovative ways to make it happen. He favored the City re-examining how to
do this and the Golf Course should remain on the list of initiatives.
Mayor Grant recessed the meeting for a short break at 10:33 a.m. and reconvened the
meeting at 10:43 a.m.
A second initiative added by the CRA was a dog park in the downtown. There is a small
City park just south of the CRA building off Federal Highway. Ms. LaVerriere explained
there will be a dog park on Renaissance Commons Boulevard and Cortina. Ms. Brooks
explained all new developments often allow dogs such as Las Ventanas and Cortina.
A third initiative was to review the feasibility of a pocket park on MLK Boulevard.
Commissioner Casello expressed concern about maintenance and litter. Ms. Brooks
explained it was a suggestion of Vice Mayor McCray in recognition of the Wells family.
The CRA owns some lots towards the east end of MILK Boulevard, and a pocket park
could be created. Vice Mayor McCray thought it would be appropriate next to the
church, because Mr. Wells was associated with the church. There would be benches
and chairs, but he did not want to open a Pandora's Box by changing street names.
Commissioner Casello asked if this parcel abutted the church, or if it was in the middle
of any land assemblage. Ms. Brooks responded it was not. She spoke to Warren
Adams, Historic Preservation Planner, and the Coalition of Clergy. They had discussed
sidewalk plaques and how to foster community pride on MILK by recognizing families
and having quotes from Dr. King. Ms. Brooks would not want to leave out families.
Commissioner Casello 'thought it was amazing a great American had a street named
after him, but the condition was sad.
The Commission had identified the need to develop a plan to improve the levels of
service at park facilities. Vice Mayor McCray noted when people rent pavilions, they
leave trash. He thought something should be put in place to ensure renters clean up
after themselves. Ms. LaVerriere explained they included in the proposed budget, a part
time position to allow the City to rent the pavilion several times during the day. If
littered, it is difficult to re -rent the pavilion. There would be an employee to ensure it is
clean. Mayor Grant thought if someone left trash, they should lose their deposit.
Commissioner Casello thought there should be a banner regarding kayak rentals and
noted there will be a floating dock. He would like to see sailboats.
Another initiative was to develop a plan for park usage. Commissioner Katz noted the
City has no idea how much the parks are used. Ms. LaVerriere suggested reviewing
the parks, noting some are underutilized because of location or they are undeveloped.
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Commissioner Katz asked if this initiative would prioritize parks and learned it would.
Many parks that are not used have capital needs. Ms. LaVerriere explained they would
discuss capital needs. Vice Mayor McCray inquired if park usage was defined as rentals
or individuals using the park and learned it encompassed all of that including if pavilions
should be bigger or replaced, maintenance and new playground equipment, Ms.
LaVerriere noted playground equipment was in the Capital Improvement Plan, and
pointed out the City obtained new shade sails, and renovated the inside of Intracoastal
Park Clubhouse.
Ms. Pulliman reviewed the Strong Local Economy initiative. A strong local economy
was defined as workforce and affordable housing, micro units, an Economic
Development Plan and evolving Land Development Regulations, Ms. LaVerriere
explained a consultant should finish the Economic Development Plan in August or
September, and they will discuss implementing the strategies. They have a position for
an Economic Development Planner, but the position would not be filled until the Plan
was developed in order to provide direction. Policy decisions will be made, there will be
a financial impact and discussions regarding incentives. She anticipated the City should
be ready to hire someone by mid -year. This initiative was a continuation from the last
few years. Vice Mayor McCray asked if the initiative would require local hiring
preference. Ms. LaVerriere responded staff was looking at that in the City's procurement
procedures. It would not be addressed so much in the Economic Development plan as it
would on the purchasing side.
Commissioner Romelus asked how effective local hiring has been in the past, and if
minority businesses was encouraged. Ms. LaVerriere responded that is part of a step to
implement a Small Woman Minority Business Enterprise program. The City could adopt
a program that requires certain percentages of individuals for bids they award and firms
they deal with. To do a good job, a disparity study would need to be done. Ms.
LaVerriere explained that could be a whole new initiative as part of a small business
program. The effort would have to be funded as a consultant would have to conduct a
study. When Ms. LaVerriere started, the project was moving forward, but it was not
continued. Commissioner Romelus commented small businesses hire about nine
employees.
Ms. Pulliman explained the conversation was two separate items. The first item to
encourage small businesses to locate in the City would be addressed through the
Implementation of the Economic Development program. The second item was a small
business program including a disparity study and potential minority business enterprise
program.
Commissioner Casello thought the City should encourage local workforce hiring and
proposed it be added it is a requirement and not an encouragement. Ms. LaVerriere
agreed to see how other cities handle local preference hiring and suggested it be an
initiative. Mr. Groff noted there are pros and cons to doing so. Ms. LaVerriere
commented they should develop the framework. Commissioner Romelus noted that is
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how the City could change the dynamics of 60% of city residents leaving the City to go
to work. A second initiative was to develop the framework for a local hiring preference
program,
The CRA had added the Consolidated CRA plans including updates and the
consolidation of four CRA Plans. The Plan will go to the CRA Advisory Board, then the
CRA and then the City Commission. There was agreement this item could be removed
as it was nearly complete.
The Pursue Economic Development Grants Initiative was discussed. Ms. LaVerriere
commented this arose from discussions with elected officials, but it was non-specific.
Mayor Grant asked if the ADA and Grants person was involved. Ms. LaVerriere
explained if staff becomes aware of a grant they research it and they look for new grant
opportunities. Ms. LaVerriere thought there was appropriate staff. It was noted Debby
Majors coordinates the grants, and after brief discussion, there was agreement to
remove the Pursue Economic Development Grants Initiative.
City Redevelopment Analysis Initiative was discussed. Mr. Mack explained this initiative
was similar to what is being done in the CRA area, but it would encompass the entire
City, more specifically reviewing the Gateway, Woolbright, Boynton Beach Boulevard,
mall and other main redevelopment areas and have a plan for the rest of the City.
Commissioner Katz asked if anything existed for non -CRA areas and learned there was
only an informal plan.
Mr. Mack explained the Workforce Housing Ordinance direction was suspended and the
suspension will expire December 14, 2016. It was suspended due to the economy and
development aspects, and staff needed direction to either continue the Ordinance or
not. Commissioner Romelus thought the Ordinance should be reinstituted. Mr. Mack
asked if the Ordinance was sufficient in its current format or if it warranted further study.
Mr. Groff noted the question with the initiative, when it returns should it be enhanced or
remain as is.
Mayor Grant asked about the timing of a workforce housing plan and learned if not
developed until after the suspension is lifted, it would not count with the Ordinance. Mr.
Mack explained when they submit the plan is when it counts. It would be active and
applicable to the Ordinance after December 14 th . Commissioner Romelus asked if the
initiative could be addressed sooner and learned the City could if it was a priority.
The Ocean Breeze East Development was discussed. Ms. LaVerriere asked if the
Commission should consider the Police and Fire Station and the Town Square.
Commissioner Katz commented, as it relates to the Town Square, he prioritized the site
as high. He questioned if Fire and Police would move to the site and noted Ocean
Breeze East is no different than the Town Square. He thought a decision had to be
made,
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Ms. Pulliam suggested if prioritizing Town Square development items, it should be a
follow on. Commissioner Casello thought it should be an add-on if it did not become a
fire or police site. It was approved for multi -family units. He thought they should
reconsider single-family homes which were successful in Ocean Breeze West, and it
would do wonders in the HOB for people to take pride in their properties.
The MLK Corridor redevelopment was a high priority for Vice Mayor McCray and
Commissioner Romelus.
The Ordinance Review Work Group, which was a citizen review group, was the Mayor's
initiative. Mayor Grant had wanted to work with City staff for a review. Ms. LaVerriere
explained it was a separate initiative. Mr. Groff commented this item was more outside
of the task force. A citizen group would take an Ordinance or a Code and review best
practices and bring it back to staff with recommendations for that specific Code. Staff
will determine the priorities the Task Force would review, as an example for a more
Livable Workable Neighborhood, they would review Sign Codes and others.
There was discussion there would be redundancies; however, there would only be
redundancies if the City assigned the ordinances to the Work Group the Task Force
would review. It would not be redundant outside of them. The City Commission would
give one or two assignments a year to a group of people with expertise in certain areas.
They will work autonomously and make a recommendation to staff which would be
forwarded to the City Commission. Staff would make the Task Force non -redundant.
Transportation and Mobility was defined as traffic on major arteries, pedestrian
traffic/access, senior citizen mobility, busing, complete streets and a trolley. Ms. Brooks
explained construction of the Boynton Beach Boulevard Improvements Initiatives
involved landscape improvements, wider sidewalks and improving traffic entryway to the
Downtown. There is not enough room to meet the standards for a complete street with
the bike lane, which will be on Ocean Avenue, Staff was unable to do everything as
there is not enough public right-of-way. It was noted bicyclists are not supposed to
ride on sidewalks. Ms. Brooks explained a complete street is a node for those using
modes other than cars. Jeff Livergood, Public Works and Engineering Director,
explained it emphasizes important considerations are pedestrians and cyclists.
Commissioner Romelus stepped out of the meeting at 11:30 a.m.
Major Intersections Design Upgrades pertained to managing traffic in an urban area
through design and not construction. Ms. Brooks explained staff was working with
FDOT on conceptual plans for Federal Highway creating a road, similar to what Delray
Beach did with US 1, with on -street parking. She noted traffic would be a little bit
constrained in the Downtown Corridor from NE 6th to Woolbright Road. The CRA would
enhance areas with landscaping and wider sidewalks. It would not be similar to MLK
and Seacrest. Ms. Brooks explained if the intersection was narrowed with the road, it
was feasible to do something with the design.
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The Wayfinding Signage initiative was reviewed. Vice Mayor McCray thought it was
long overdue, Ms. Brooks noted some signage is already used such as for City Hall.
Staff would have to review where the amenity is located, what they want the sign to say,
and major points of interest in the downtown would be used.
Commissioner Romelus returned at 11:34 p.m.
Mayor Grant noted the Marina, Schoolhouse Children's Museum and Library would be
points of interest in the downtown. Mayor Grant asked if it included the different events
they have in the city. Ms. Pulliam remarked it could be considered if it floats to the top.
Vice Mayor McCray asked about signage by the cemetery, and by St. John Missionary
Baptist Church. Mr. Livergood explained both the City and County have placed those
signs in the past. They are directional signage which the City allows for only non—profit
entities, which is different. Wayfinding signs direct one to a district or area. Vice Mayor
McCray explained if you have too many signs or if they are not uniform, it looks sloppy.
He asked if the City could regulate them better. Mr. Livergood explained there are
provisions in the Land Development Regulations and the process to be followed.
Mayor Grant was at the Metropolitan Planning Organization and commented there is a
change in the Statute to allow the City to have a Mobility Fee. Currently, the City's
impact fee goes to the County. Since the impact fee was started, the County collected
$24 million from the City and returned $4 million. When asked why, their response was
they made improvements before the fees were initiated. He thought it should be a
priority that new development impact fees stay with the City. The fees could be used for
the trolley, sidewalks, and public and mass transportation. Mr. Groff agreed. The
initiative is to direct staff to develop a mobility fee under the new rule to replace the
traffic impact fee. He noted there are several ways to do so, and staff can work with the
County or handle it in-house. The initiative is to direct staff to develop a plan to lower
the impact fees and keep more money in the City, so the City could develop more
projects.
Commissioner Katz asked about the ramifications and learned, with new development,
the impact fees pay for the incremental increased need on the infrastructure. Mr.
Livergood explained this was historically a road impact fee. To some degree, over the
years, many of the highway impact fees went outside the City. The MPO is looking at
the mobility fee on a county -wide basis. Mr. Livergood explained he sits on the MPO
and chaired the subcommittee reviewing the issue and they will continue working on a
county -wide mobility fee, because the County recognized there were inequities created.
If there is a County -wide mobility impact fee, it would be applied in a similar fashion to
all municipalities and they would receive an FDOT analysis that would return to the
MPO in July about leveraging State funds. The MPO can help develop the mobility
plans.
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Another way to proceed is to create the City's own mobility fee. When a developer
comes to the community, they know when they are paying into the mobility plan, they
will know there will be a plan implemented which could include bike lanes, pedestrian
movements, trolleys, shuttle or enhanced Palm Tran Service, and they will get those
services. Mr. Livergood explained it would be costly to create because a consultant
must be hired to create the mobility plan, which must be feasible. The City could not
say they will build a bike lane unless the City would identify where it would be located,
how they would build it, and identify the cost which would be included in the Plan. The
same would apply to a trolley system, identifying where it would travel, how it would be
run and what it would cost. The mobility fee is money to initiate that system and the
community would have to pay to maintain it in perpetuity.
Mr. Livergood advised the City could see how the County system would play out or
create their own. It was recognized the City wants to implement either one quickly to
accommodate development in process and staff is working with the County Highway
Department to identify locations to invest the transportation impact fees they have
collected. There will be a $2 million project in 2019 at Gateway and High Ridge Road
with plans 65% complete. Staff has ideas where to put roundabouts in the community
and had discussed with the County improvements on Woolbright at Federal Highway to
increase capacity in that area. Mr. Groff clarified the initiative is to direct staff to pursue
this and bring back a plan that would provide the most bang for the buck. Vice Mayor
McCray asked if any other cities were doing this already and learned West Palm Beach
was spending $500,000 on a mobility plan. Commissioner Katz thought it may be easier
to see what the County does than develop their own. Mr. Livergood was optimistic with
the County's approach, and advised there will be another meeting in July.
The question was whether to move forward with the County or not and staff would bring
back how.
Commissioner Casello queried if road impact fees are determined by square footage or
the population of the development. Mr. Mack responded both as some are based on
the square footage and others are based on dwelling units. Commissioner Casello
noted the Lake Worth Christian School was expanding and they are asking for road
impact fees. The developer asserts the school already paid impact fees and the County
was contending they were increasing the usage by the number of students. Mr. Mack
explained there is a list and there are various ways to tabulate the fees.
The Seacrest Boulevard Complete Streets Pilot Program was discussed. Mayor Grant
asked if the program would start at Gulfstream and extend to Hypoluxo. Mr. Mack
explained the Strategic Plan calls for the adoption of the Complete Street Policy. A
Complete Streets Pilot Policy would continue the projects that Delray Beach started on
Seacrest Boulevard that stops at Gulfstream. It was planned to continue to the northern
City limits and hopefully the County would continue it to Hypoluxo Road in three phases.
The City would do the design and drawings. There would be funding and the City would
petition the MPO to add this to the MPO's request for funds.
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Commissioner Romelus noted Seacrest Boulevard changes from two lanes to five lanes
and asked how it would be handled. Mr. Mack explained the pilot program would
produce the designs to determine the cost and impacts for each section of the road.
Ms. LaVerriere explained they will have to determine whether the right-of-way has to be
taken. There could be impacts on the existing configuration of the road.
Downtown parking was a CRA initiative and Ms. Brooks explained the CRA was still
looking at sites and wanted to find one that was financially feasible to accommodate
parking. Commissioner Casello noted the CRA made progress the last few years and
installed parking across from the Police Department and one on 4th Street. Mayor Grant
asked what parking was available for the 500 Ocean project. Mr. Groff explained there
was public parking for their retail and it was for the activities at 500 Ocean. Ms. Brooks
explained there would be parking on site because of the commuter rail and the CRA
was looking for garage sites.
Commissioner Romelus asked if the parking would be incorporated into what would be
developed and learned the parking would. It would be similar to what Delray Beach did
years ago by the Old School Square. They were looking for something that was central
that would serve the Marina area. Mr. Mack explained that is not a requirement, but in
the past the CRA contributed funds to require parking to be included in the project, such
as with Casa Costa. Adding a stipulation to require public parking could make the
project economically unfeasible.
Mr. Groff clarified if they were adding a CRA initiative regarding downtown parking it
would be voted on. A new initiative could be to add a review of City-wide parking
standards and public parking, or to review parking regulations in the CRA area. Ms.
LaVerriere suggested separating the initiative. Mayor Grant preferred to keep them
together to include Industrial Way. It was noted if keeping it in the CRA, they are stuck
with one initiative that is two separate things.
Commissioner Casello commented all of that is reviewed by the City and City
development staff has to write the ordinance. The recommendation is to review
downtown parking including potential public parking requirements.
Vice Mayor McCray commented the seniors at the Senior Center expressed they
wanted the trolley. Mayor Grant wanted to initiate a trolley or alternate transportation
methods within the City including the trolley.
Commissioner Casello asked why it was discontinued and learned it cost $750,000 per
year. Ms. Brooks explained the CRA reviewed the ridership using a ghost rider and
learned most were school students that did not use the school bus. The trolley was
discontinued in 2010 and development has not increased since 2010. She thought the
trolley was premature and she would have to check with the Statute because mobility is
not included in the Statute. If there are enough people in the downtown, transporting
MIJ,
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people outside the CRA area was senseless. The trolley did not serve people within the
downtown; it was moving them out of the downtown.
Mayor Grant asked if it could be limited to senior riders and learned it could not. He
asked about Palm Tran Connection.
Vice Mayor McCray favored adding an initiative to initiate and/or expand alternative
transportation including the trolley.
Commissioner Romelus spoke about beach permits and asked if it was feasible to do
away with permits and add parking meters. Mr. Groff explained that would fall under
parking utilization studies and mechanisms to fund them.
Mayor Grant /eft at 11:44 a.m.
Commissioner Katz spoke about ticket revenue, Mr. Groff explained it is in Ocean Ridge
and the City would have to work with them for ticket revenue. The issue is around
beach permits versus beach meters. Mr. Majors was making progress on it. Mr. Majors
explained the challenge with Oceanfront Park is dealing with Ocean Ridge. He noted
often the revenue collected from fines is as much as is collected from the revenue. The
City would need an agreement with Ocean Ridge regarding the ticket revenue as it is a
significant amount of money, but Ocean Ridge collects the fines. The City could look at
Boat Club Park a/k/a Oyer Park, The other side of the issue is the capital cost of at
least $300,000 to $400,000 for the equipment and maintenance costs for multiple years.
Mr. Majors and Mr. Livergood spoke with Ocean Ridge officials, but it is a policy
decision.
Mayor Grant returned at 11:48.
Commissioner Romelus asked if the City issues parking permits for Ocean Ridge and a
citation is issued why it goes to Ocean Ridge. Mr. Majors explained it is the City's park
within the Town of Ocean Ridge, Mayor Grant asked if the City pays taxes to Ocean
Ridge and learned the City does not. Vice Mayor McCray explained when Ocean Ridge
incorporated, the Beach was kept open.
Commissioner Casello questioned if a metering system every two hours could be used
and learned the Commission makes the decision how long the meter would last. There
was discussion Delray Beach meters are timed for every 12 and 15 minutes. Mr. Groff
explained they could add a "Review Parking Alternatives and Revenue Methodology at
Oceanfront Park initiative." Mr. Livergood explained he and Mr. Majors had these
discussions from a recreation, user and engineering perspective. There are multiple
parking management systems to maximize revenue and the supply and demand curves
crossed. Staff found the annual permit process does not work well with it. If the
direction is to look at alternative parking management systems, the Commission will
need to determine if they are willing to look at alternatives to the annual fee. If not, it is
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hard to do. Commissioner Katz noted a future agenda item regarding Boynton Beach
providing fire services to Ocean Ridge and thought the City could negotiate that issue,
and ensure they get the ticket revenue.
Financial Excellence and Sustainability objective was defined as accountability and
transparency; pension reform; Capital Improvements funding; maintenance budget for
projects previously completed; bonding for capital needs and redevelopment efforts;
revenue sources; alternative delivery service models; health enterprise funds; and
infrastructure improvement.
One initiative was to secure funding to engage an actuary to review alternatives for
unfunded pension obligations at an approximate cost of $80,000. Mayor Grant asked
how much the unfunded pension liabilities were and learned it was about $110 million.
He asked if the City was required to fully fund the pensions and learned the City was
not.
Tim Howard, Assistant City Manager - Administration/Finance Director, explained there
is a plan for the pension plan to become fully funded, Mayor Grant asked what recourse
there was if the pension cannot pay the benefits because there are no pension funds.
Mr. Howard responded they could not get benefits at some point to use if not fully
funded and based on each Board's actions, the actuary conducts a review and
determines the normal contribution. The City contributes about $14 million each year.
Commissioner Casello asked about public safety going to the County. The last time the
City considered it, the proposal was the City's pension plan for Police remained open
and the Officers could stay with the City's retirement plan or enroll in the County's
retirement plan. The guess was the majority of Officers would stay with the City's Plan
because the City's multiplier was higher. The County would give a credit based on the
percent they would pay toward the share of the pension plan, and the City would have
to make up the difference. There was still a liability and the estimate was $2 million to
$4 million.
Commissioner Casello wanted to have a complete apples -to -apples study what the
benefit would be if the City Police Department went to the Sheriff's Department and
what cost would be incurred. He commented the City never took the information to that
level. He thought with the new facility costing $20 to $25 million, plus costs for body
cameras, the firing range needing a sprinkler, and $2.5 million for a new radio system,
the City should entertain having a study.
Commissioner Romelus thought an initiative to Secure Funding to Engage an Actuary to
Review Alternatives for Unfunded Pension Obligations with an approximate cost of
$80,000 was redundant. Ms. LaVerriere explained each plan has an actuary, and the
City engaged their actuary, Pete Strong of Gabriel Roeder and Smith (GRS). The Police
Plan Actuary gave permission for Mr. Strong to work with the City and share all
communications. This initiative would be to hire a consultant, not an actuary, to review
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the structure and unfunded liability for each plan, and make recommendations how to
modify the plans to pay them off sooner, stop the escalating costs and develop other
options. She noted they would also have to be collectively bargained. The Commission
could consider changing the guaranteed rates of returns, retirement ages, and other
elements to contain the costs. There was agreement to change the word from actuary
to consultant in the initiative.
Vice Mayor McCray asked how in-depth the report from the Sheriff Department was.
Ms. LaVerriere explained the request was for a rough proposal, not a formal feasibility
study making a full comparison. Vice Mayor McCray noted other cities that had the
studies done were sorry they were done. Commissioner Casello disagreed.
Ms. LaVerriere explained the budget and accounting practices published and made
available on the web, are a legal requirement. There are programs available that can
include more detail of the status of the City's finances and increase transparency. It is a
best practice. There is a minimal maintenance cost and staff time involved. It is a
technology update costing about $10,000 to $15,000.
Ms. LaVerriere explained the Develop Framework for Performance Measurements,
Initiative was how to develop a performance matrix to analyze how the City is doing so
they could implement it in the next three or four years. Commissioner Romelus thought
this would address Vice Mayor McCray and Commissioner Casello's comments the City
puts plans in place that sit. Ms. LaVerriere noted the City has a strategic plan, and
every year, each plan is addressed and not shelved. It is the City's "To Do" list and the
plans allow the City Commission to evaluate services and performance. Vice Mayor
McCray disagreed every objective was met.
The Conduct City-wide Service Assessment initiative would cost $15,000. Eleanor
Krusell explained the item would survey residents, tourists and customers, to provide
the City with how the public feels the City is providing services as a municipality. It is a
broad survey to comprehensively assess how they are performing. Other cities are
conducting these surveys every other year. There is a cost factor. Individuals can go on
the web to see the responses, and the City can base their next strategic plan initiatives
on the survey results. Depending on the vendor used, the survey cannot be stacked.
One vendor is a national survey company that would give comparisons from other like -
sized municipalities. Vice Mayor McCray asked when the last City-wide services survey
was conducted.
Mayor Grant noted this survey would be much broader than what the Financial Advisory
Committee survey considered. Ms. Krusell explained the survey needed a component
to allow the participant to provide feedback and would contain about 35 questions.
Mr. Mack explained the Business Tax Receipt/Certificate of Use Expansion initiative
would move forward with additional personnel to expand enforcement of the Business
Tax Receipt and Certificate of Use. This would be a City-wide initiative. Commissioner
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Casello noted many people use 'their homes as rentals and they are not always easy to
find. He thought they could contact the HOAs and ask what homes are being used as
rentals. It is a revenue producer. Ms. LaVerriere explained there is a position in the
budget to address the matter.
Business Process Improvements was an initiative to use an electronic plan submittal
process, It is a technology upgrade, but there were capital costs, training and
succession planning. In prior years, the cost would be about $150,000. Mr. Mack
would have to review the current cost of the upgrade.
Initiative 8 was Develop Framework and Funding Mechanism for Recurring Costs for
roads, sidewalks, parks, buildings, lands, etc. and Mr. Groff explained this is for
maintenance funding. He explained from 2008 to the present, the City did not replace
any infrastructure unless it failed. He explained the infrastructure was now at the point
to fix or remove it. The Commission needed a strategy for reoccurring funding to be
available when items need to be replaced. Commissioner Casello asked if the monies
from the upcoming one cent sales tax referendum could be used and learned some of it
would, with the larger items. A long-term plan was needed.
Vice Mayor McCray asked how much money was budgeted for sidewalk replacement.
Mr. Livergood responded there was about $50,000. The City did not have a very large
program in the last 10 years and the City has not funded it each year. Vice Mayor
McCray commented the City should have kept the sidewalks up. A citizen fell and sued
the City, Mr. Livergood explained he could spend $500,000 a year just on sidewalk
replacements.
Commissioner Romelus asked when they would create initiatives if the one -cent sales
tax was approved. Ms. LaVerriere explained the capital improvements plan was the
initiative and it was submitted to the County. The issue would be discussed during the
budget workshops and it will be prioritized.
Initiatives 9, 10 and 11 were removed as they are in the CRA Consolidated Plan,
High Performing Organization objective was defined as employee assets, professional
work environment; competitive opportunities in local government workplace; internal
department service levels; and investment in organizational infrastructure.
Vice Mayor McCray inquired about the classification and compensation study initiative
and commented there are African-Americans qualified for internal positions. He asked
why some of those employees are not moved up. Ms. LaVerriere responded the City
does not discriminate and they carefully review the employees' qualifications and
experience. There is an interview and ranking process with quantifiable measures the
Human Resources Department uses regarding how promotions are made, Vice Mayor
McCray explained District 11 residents are saying the ratio of employees the City has
does not match the demographics of African Americans in the City. Vice Mayor McCray
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would like to have it measured. A diversity study would not cover that, but an initiative
could be added to measure it. Ms. Matras in Development has the latest figures. Mr.
Mack also commented it is in the development atlas. Ms. LaVerriere explained the City
has the diversity study as far as the population and employees including ethnicities and
gender. There is an employee profile and City demographics profile. This item would
not be an initiative, but will be a report.
Mayor Grant asked if the classification or compensation study was a comparison with
other cities. Julie Oldbury, Human Resources Director, explained it was more than 10
years since the City did a study of this nature and they reviewed all job classifications
and descriptions to ensure it reflects the work that is being done and needs to be done
and that employees are compensated appropriately. They also reviewed data and
surveys from external markets, including other cities and private markets to determine
the competitive nature for those jobs and salaries. This could be done primarily
internally, and would involve some funding over the next three years. Year one would
be to fund a software program to compile the data and assist with the analysis. Year
two would gather the data and conduct the analysis and in year three, the City would
implement the changes.
The Employee On-site Medical Clinic initiative was discussed. Commissioner Casello
did not recall the City Commission voting that this would be the best location.
Ms. Oldbury explained this item was discussed last year during the Strategic Plan
meeting and they identified space which was always an issue. Staff got permission to
issue an RFP for services at the location Commissioner Casello noted the CRA
building on Federal Highway and the rent is about $8,000 a year. He pointed out there
is room in the West Wing for CRA staff to work there. He thought the building would be
perfect for a medical clinic. The current proposal involved a cost. Additionally, Defray
Beach has a medical clinic and he thought clinics were based on per visit. He thought
the City should investigate further as all options were not explored. Ms. LaVerriere
explained the City was not committed to any certain space and the CRA office could be
considered. There had also been consideration of moving Utilities/Customer Service
there as well. The RFP was not considering office space or construction; it was only the
program and setup.
Mr. Groff explained there is space in the water administration building that was used for
another purpose. The City is not committed to any one location. Ms. LaVerriere had
also directed staff to talk with Delray Beach, who was also issuing an RFP and doing
something with their clinic. Vice Mayor McCray asked who served on the Evaluation
Committee. Ms. Oldbury explained she, Toby Athol, John McMann, Colin Groff, Tim
McPherson and the Gehring Group served,
Commissioner Romelus wanted to discuss having the CRA vacating their current office
space. Mr. Groff explained there is an issue at their current location and they either
have to spend a lot of money which affects the Town Square Development or find a
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location to address the issues they have. It just happens for now the CRA Building is a
good solution. An initiative for Utilization of Space was added to High performing
organization.
Commissioner Casello wanted to have a discussion about the financial feasibility on the
savings that could occur by hiring in-house lawyers. He also had concerns about how
the City outsources litigation to Lyman Reynolds, and it is a significant cost. An initiative
of Financial Feasibility of Legal Services was added to High Performing Organization.
Mayor Grant recessed the meeting at 12:50 p.m. for lunch and reconvened the
workshop at 1:20 p.m.
Ms. Pulliam congratulated all for progressing through the bulk of the workshop and she
explained the prioritization process to be followed. She explained there are about 15
non -CRA initiatives and the most important initiatives will be identified as the top
priorities, which staff will work on.
Ms. Pulliman explained each Commissioner can vote on five items per round and will
rank five items as number one during the first round. During the first round each
Commissioner will review the Objective/Initiative Boards. Anything that gets five votes
right away is automatically a top high priority. None of the initiatives will come off the
list. They will remain because they are important and will be reviewed next year. They
would then proceed for six rounds. She explained The Safe and Livable Neighborhoods
had two posters of initiatives. Any initiative that receives four votes will also be a top
priority.
The Commissioners ranked their priorities at 1:39 p.m. and finished ranking them at
12:11 p.m.
Commissioner Romelus /eft at 2:13 p.m.
Ms. Pulliam reviewed the results and explained there is no weighting. Any item with five
votes was a top priority and would be addressed through initial discussion, an agenda
item, or pertain to funding, staffing resources or policy discussion. In the top priority
bucket there are 11 non -CRA items which will be addressed first.
Any line item with four votes would be in bucket two. Ms. Pulliam noted there were
seven initiatives with four votes which were the next level priorities. She proposed
items with three votes be a third tier. Commissioner Katz commented the issue was not
that things would not get done; it was there was too much to get done. There was
discussion on the tiers and all agreed the top tier would be top priority; anything with
four votes was bucket two and a high priority and anything with three votes or lower
could be revisited for 2017/2018. Ms. Pulliam commented most municipalities do not
have the resources to address all. Ms. Pulliam will take photos of the boards and email
the results to them.
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Ms. Pulliam read the top priorities identified in the first tier as:
• Review Feasibility of Dog Park (CRA) under the Green Space: Preserve and
Beautify Objective;
• Business Tax Receipt/Certificate of Use under the Financial Excellence and
Sustainability Objective;
• Policing Innovation Program under the Safe and Livable Neighborhoods
Objective;
• Develop Bond Financing for New Police Headquarters and Fire Station No. 1
outside of Town Square project, and Solicit RFP for Redevelopment of 16.5
Acres Town Square, from the Town Square Redevelopment Objective;
• Links Golf Course Financial Sustainability under the Green Space: Preserve and
Beautify Objective;
• Develop a Unique Identity for Events under the Foster Community Pride through
Citywide Community Events Objective;
• MLK Corridor Redevelopment under the Strong Local Economy Objective;
• Employee On-site Medical Clinic under the High Performing Organization
Objective; and
• Develop a Framework and Funding Mechanism for Recurring Costs for Roads,
Sidewalks, Parks, Buildings, Lands, etc. to Financial Excellence and
Sustainability Objective.
The priorities identified in the second tier were:
• Business Process Improvement Development Department under the Financial
Excellence and Sustainability Objective;
• Neighborhood Officer Program and Transient Housing Regulations and Licensing
Review under the Safe and Livable Neighborhoods Objective;
• Financial Feasibility of Legal Services under the High Performing Organization
Objective;
• Construction of Boynton Beach Boulevard Improvements (CRA) and Review
Parking Alternatives and Revenue Methodologies at Oceanfront Park under the
Transportation and Mobility Objective; and
• Develop Framework for Local Hiring Preference Program and Ocean Breese
East under the Strong Local Economy Objective.
Ms. Pulliman advised staff will start to bring forward, as the budget process runs
parallel, what resources, staffing and budget implications there are. Anything that
requires ongoing maintenance is important to remember as the Commission makes its
decisions. Maintenance is required. Commissioner Casello inquired if any items in the
top bucket could be dropped. Ms. Pulliam responded that was a Commission decision.
As the budget starts to emerge, the Commission may realize they cannot address one
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item or does not have the staff to support it. There were between 40 and 50 items that
remained that could be pulled.
Commissioner Casello asked about the prior Strategic Plan list and if this list would
supersede the list from last year. Ms. Pulliam explained any item in progress that needs
further funding or direction was on the priority list. Items that were decided on, funded
and supported will continue until completed. Completed items were removed from the
list and the list was redone since she first did the analysis in May.
Vice Mayor McCray commented there are items that must be completed and he did not
like the communication and the process. Ms. Pulliam explained as the City added more
contacts around the initiatives; staff will put together information on program costs. Ms.
Pulliam will have another meeting with high level staff to provide definitions, outcomes
and action plans with budgets for items in the top tier. The Commission will then review
them and decide if it was what was wanted or if they were moving in the right direction.
Ms. Pulliman commented next year, Commissioners should not hear I do not know
about an item because they will have been presented with definitions and intentions
which staff will work on and present back for Commission comments. Commissioners
can make comments, and that will determine the 2017 items they need to consider
when the budget is presented.
Vice Mayor McCray announced he was disgusted.
Vice Mayor McCray moved to adjourn. Commissioner Casello seconded the motion.
The motion unanimously passed. The meeting was adjourned at 2:44 p.m.
(Continued on next page)
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Meeting Minutes
Special Meeting
Boynton Beach, Florida
ATTEST
Judith A. Pyle, CMC
Interim City Clerk
Catherine Cherry
Minutes Specialist
I'm
UnrapZWO21.1
Mayor - Steven B. Grant
Vice Mayor - Mack McCray
Commissioner - Justin Katz
Commissioner - Christina Romelus
Commissioner - Joe Casello
Page 136 of 223
MINUTES OF THE CITY COMMISSION MEETING
HELD ON TUESDAY, JULY 19, 2016, AT 6:30 p.m.
IN CITY COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA
Stephen Grant, Mayor
Mack McCray, Vice Mayor
Christina Romelus, Commissioner
Justin Katz, Commissioner
Joe Casello, Commissioner
F4111ZIC-P
Shana Bridgeman, Assistant City Attorney
Lori LaVerriere, City Manager
Judith A. Pyle, Interim City Clerk
A. Call to Order - Mayor Steven B. Grant
Mayor Grant called the meeting to order at 6:30 p.m.
Invocation by Rev. Rae Whitely of Coalition of Clergy
Reverend Rae Whitely, Coalition of Clergy, gave the invocation.
Mayor Grant led the Pledge of Allegiance to the Flag.
1. Additions, Deletions, Corrections
Mayor Grant announced a request by Andrew Mack, Development Director/City
Engineer to add Consent Agenda, item 6. N. Proposed Resolution No. R16-094,
Authorize the Mayor to execute FPL easement for the underground electric utility
facilities at the City of Boynton Beach Town Center Dog Park as part of the Cortina
project.
Motion
Commissioner Casello moved to add the item, Vice Chair McCray seconded the
motion.
Vote
The motion unanimously passed.
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Vice Chair McCray pulled Consent Agenda items B, D, F and J.
Vice Chair McCray moved to approve the agenda as amended. Commissioner Casello
seconded the motion.
Mn
The motion unanimously passed.
K1907YRIA0
A. Informational items by Members of the City Commission
Mayor Grant announced he attended Suits for Seniors at Boynton Beach High School
on July 7th with Captain Coleman and Sergeant Roper and spoke at a moderated
meeting discussing tools for success with the students. He lunched with DePrince Race
and Zollo regarding the General Employees' Pension and on the 7th attended a Judicial
Forum noting he put the opening statements for each judge on YouTube. On the 8th he
attended media training with the Sachs group, on July 9th he was dunked at Pitmasters,
he played golf at the Links on the 10th and had a conference call with Isram Realty and
spoke with property owners around the Intersection of Woolbright Road and Federal
Highway. He attended the Strategic Plan Workshop on the 12th, went to Washington
DC on July 13th, and attended the Rotary International of Potomac Bethesda. He met
Buck Williams of the New Jersey Nets, and attended the Sister Cities International
Conference on the 15th. He praised the organization and made good contacts with
other Sister Cities. He hoped to provide more than art for Sister Cities in Haiti and China
and possibly a new Sister City in Finland.
Vice Mayor McCray attended the ribbon cutting for the new Culinary ToGo on Federal
Highway. He met with Isram Realty and other property owners, and attended a
Chamber of Commerce Luncheon.
Commissioner Romelus attended the media training and found it informational. She
met with Mr. Rikman representing Isram Realty, attended the Strategic Plan Workshop
and the budget workshops and found them was very thorough.
Commissioner Casello met with Attorney Michael Weiner and attended the State
Attorney's Sober Home Task Force. It was a good first meeting. The Task Force will
meet through the fall and the Boynton Beach Police Department has an Officer
IN
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IWAiwiffirp,
assigned to the legal component of the Task Force. He thanked all City staff who
offered direction during the budget hearings as there was a lot of work involved.
Commissioner Katz met with Isram Realty and will meet with adjacent property owners
in the next few days. He attended the First Transit ribbon cutting event at Bethesda
who installed a propane tank to be more energy conscious. He noted propane can fuel
automobiles and Palm Tran was trying to transition to a less expensive fuel source. He
attended the Town Square workshop and budget hearings over the last two days.
3. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS
A. Provide certificates of appreciation to former members of the Veterans
Advisory Board
Mayor Grant presented Letters of Appreciation to Frank Bregoli, Stanley Gavlick, Tom
Kaiser, Kurt Leuchter and Robert Manson.
Tom Kaiser, Chair of the former Veterans Advisory Commission explained 11 years
ago, former Mayor Taylor and the late Commissioner Robert Ensler asked the veterans
to be part of the City and the Veterans Advisory Commission was formed. He thanked
the City for their 11 years of cooperation and support. He noted the park that was
created now has 24 monuments and 12 granite memorial benches. He advised the
Veterans gave to the City gratefully. He asked City Manager Lori LaVerriere and Mayor
Grant to come to the podium.
Mr. Kaiser explained, in December, veterans placed a flag at the park honoring those
killed in France by ISIS. He advised the flag that was up for 30 days lasted much longer
as if God was watching over. They presented the Flag of France to the City and Mr.
Kaiser announced he will speak to the French Consulate as they have visited Boynton
Beach and met with veterans more often than any other City in Florida. He advised
they would fly the flag at the park and invite the press. He complimented the City
Commission, Mayor Grant and his fellow veterans for the showpiece park and asked
God to bless the City of Boynton Beach. He invited all to the park and acknowledged
Jeff Livergood, Board Liaison, for his assistance. Mayor Grant announced August 14th,
2016, at 2 p.m. there would be an observance for V -J Day paying homage to veterans.
B. Announcement of the launch for the Development Department's webpage for
Current Development Projects.
Andrew Mack, Director of Development/City Engineer, explained the Development
Department created a webpage in response to citizen requests for transparency
regarding the development process. The web page lists all current development
projects within the City. He listed the path on the City's webpage as / Want to, Current
Development Projects. He demonstrated how to navigate the page which identifies the
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27JERM
project name, where it was in the process, the application number, a link to the project
site plan, a link to the project public information folders, the submittal date, the
development application review team status, the Planning and Development (P&D)
Board meeting date, and the two City Commission meeting dates the item would be
heard. He explained if no date was yet identified, it would be listed as "to be
determined" (tbd). When the date is identified staff will repopulate the page.
Vice Mayor McCray asked if Feeding South Florida was listed and learned only projects
coming before the P&D Board would be listed, not entities obtaining a building permit.
Vice Mayor McCray noted he had received a call last week as they dropped the ball and
he contacted Mr. Mack who got the ball rolling again. Mr. Mack advised he is working
with Eleanor Krusell, Communications Manager, who will issue a press release on the
home page. Mayor Grant asked if there was a tutorial and learned one was not
planned. The website was just for major site plans that require P&D and City
Commission approval not for remodels.
C. Presentation by Recreation & Parks Director Wally Majors about the
Recreation & Parks Department.
Lori LaVerriere, City Manager, explained each month the City tries to highlight each
department and she will list the presentations under Future Agenda Items.
Wally Majors, Director Recreation and Parks, explained the department has seven
community centers, and three facilities including the pool, lifeguard headquarters at
Oceanfront Park and the Tennis Center. A PowerPoint listed the various youth
programs and he announced the Afterschool program is licensed by the State. They
have a wide variety of art, dance, holiday break camps and summer camp and teen
activities. Adult programs included art classes, line, round and square dancing
programs, and several others including fitness, music and tennis programs. The senior
programs at the Senior Center are popular and the Center is a busy facility. Activities
range from card games to active exercise classes and dances. Mr. Majors advised the
patrons wanted to rename the facility and was looking for a name that is more reflective
of the vibrant nature of the Center.
The Department offers several family activities, which he listed including Breakfast with
Santa, Daddy Daughter Dance, the Egg-Stravaganza and Play Outdoors unplugged.
This year the Department planned to have activities at the Links and perhaps a Father's
Day event. Family Fun events will continue to grow. He advised the City has 28 parks
and eight undeveloped parks. Some of the activities for the parks included updating the
master plan, installing shades at playgrounds and a non -motorized vessel launch
behind Intracoastal Park Clubhouse, He explained leashed dogs at parks was recently
before the City Commission and the Recreation and Parks Advisory Board always looks
for ways to improve the parks. Park activities included the Fit Zone at Barrier Free
Park, kayak tours behind Intracoastal Park Clubhouse, surf camp, outreach education in
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conjunction with parks maintenance and the Adopt -a -Park program. The Department is
accredited and Mr. Majors anticipated they will be again be conferred as a Nationally
Accredited Department. This year, the department met 149 standards out of 150
standards. He hoped to announce the accreditation to the City Commission in
November. Vice Mayor McCray requested Mr. Majors advise him of any name change
for the Center and advised recommendations were welcome.
4. PUBLIC AUDIENCE
INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at the
discretion of the Chair, this 3 minute allowance may need to be adjusted
depending on the level of business coming before the City Commission)
Don Kree, 630 Castilla Lane, recognized Dave Aronberg the State Attorney and Al
Johnson, the Assistant State's Attorney for meeting with homeowners on Riviera Drive
and Castilla Lane last week to discuss the Sober Homes Task Force. He was glad the
City was represented on the Task Force. Mr. Kree asked if the Costa Mesa Ordinance
he had provided several meetings ago had been reviewed. Mayor Grant responded it
had not and it was discussed at the Strategic Plan Workshop as a 16/17 initiative and
the City was putting resources behind it. Mr. Kree inquired if the Task Force would
provide updates, Commissioner Casello thought updates would be provided through the
Task Force members, and not an official update.
Debbie Lytle, 1700 SW 14th Avenue, attended the Town Square and budget meetings.
She hoped the City would move expeditiously, smart and responsibly, regarding the
Town Square redevelopment project. She had viewed the summary of the CRA
Consolidated Plan and went to Mizner Park in Boca Raton and down Federal Highway
past Atlantic Ave in Delray Beach and she did not see any buildings higher than six
stories along the Federal Highway Corridor. She hoped the City would not approve
buildings that are 15 stories in the Downtown Federal Highway Corridor and the area
remain a coastal -friendly community. She also commented she was on Congress
Avenue passing the Barrier Free Park and did not see any signage noting the Park is
hidden behind the Tennis Center, It is a nice asset and she suggested pointing out
positive things in the City.
Tom McClure, 2004 S. Federal Highway, continued the second half of a message he
started at the last City Commission meeting. He complimented all for their commitment
to the City. He explained three years ago he became president of Seagate HOA and six
months later the Board decided to notify all contractors they would be cancelling all
contracts and renegotiating new ones. He advised it resulted in better contractors and
the HOA reduced their costs by 50% saving thousands in operating funds. They
negotiated a new contract with their cable provider and renegotiated the contract for
washer and dryers and they received new state-of-the-art machines and 100% of the
revenue generated by the machines was paid to the association for 15 months.
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Mayor Grant commented Mr. McClure's met his three-minute time limit.
RUJUM
Commissioner Casello moved to extend the time. Commissioner Romelus seconded
the motion. Mayor Grant explained they cannot make a special exception for a speaker
to have the floor for an extended time and suggested he speak to him after the meeting.
In response to a question if the City Commission could vote on the motion, Attorney
Bridgeman explained it was at the discretion of the Mayor to extend the time. Mayor
Grant advised after the speakers were finished with public Audience, Mr. McClure could
continue.
Reverend Bernard Wright, CEO Bernard Wright Ministries, Real Talk Radio and the
Robert E. Wells Foundation distributed a petition neighborhood residents had circulated
regarding the use of the Denson Pool. Reverend Wright explained the neighborhood
residents were being denied the use of the pool during normal and extended hours to
accommodate those who pay a fee to be on the swim team and take swimming lessons.
He requested the times and policies be 'changed as they deprived the neighborhood
youth and to remove the fee for the Denson pool for children up to the age of 12. He
announced there were over 200 signatures on the petition. He noted for over a decade,
many things were free and now residents were being charged since Mr. Majors became
Director. Rev. Wright explained the annual income in the HOB is low. He thought it was
ludicrous youth cannot use the pool from 9 to 1 p.m. to accommodate three or four
swimmers and he commented a few swimmers were not from the neighborhood. His
child is in summer camp and he attends the pool once a week and he cannot use the
pool at 5:30 when it's hot. Rev. Bernard Wright explained young children are out in the
street and there was nothing to engage the youth. Mayor Grant thanked him for the
information and advised he would look into it as it did not appear the program was
working very well.
Audrey Gerger, 331 NW 1st Avenue, commented sober homes are recovery treatment
centers and group homes for addicts. There is a loophole allowing treatment centers in
residential areas. She explained the residences house people unrelated to one another
and they should not be in areas where there are children, schools and other areas. She
proposed they be in a special zoning category. Ms. Gerger asked the Board to prohibit
the CRA from changing a historical area into mixed-use commercial as it will destroy a
residential area. She noted there was discussion about beautification of Boynton Beach
Boulevard and the CRA installed a sign on Federal Highway when entering the City, but
has done nothing when entering from Boynton Beach Boulevard. She thought it would
not be difficult to dress it up.
Harry Woodworth, President of INCA, 685 NE 15th Place, explained INCA had a
meeting last night and advised the consensus of the Board was the time was right for
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redevelopment and the only place where developers could develop was Boynton
Beach. South County and South Florida were filling up and it was a time for a
partnership with the City, developers and residents. The Inlet Cove Association has
promoted desirable development for over 20 years and participated in every meeting
the City has had. The Association liked most of the proposed plan, but was concerned
with the height increase which impacts the City's appearance, ambience, congestion
and quality of life. He thought firm height limits must be established for all land uses
based on public input and previously adopted plans. He thought it did not matter what
the height is for, just give the final limitation. The Association only opposed increasing
the height on the adopted Federal Highway Corridor Plan to 150 feet south. They did
not want 100 foot activity nodes and asserted the increase was to accommodate
developers. It was not an activity node and it was not walkable. He agreed reasonable
height is the first step in the process and residents want to be involved in what goes
forward. He supported superior architecture on all sides of the building, open space for
civic uses, compatible and proper transitions to surrounding communities and adequate
parking on site.
Buck Buchanan, 807 Ocean Inlet Drive, told a story of two people standing in front of a
new building. One says its 90 feet and the other says its 65 feet, but the developer got
an additional 10 feet to hide the elevator and a Transit Oriented Development Bonus of
15 feet, The first man says it's not a 90 foot building and the other says it is 65 feet. The
first man commented he learned in development math, 65 can equal 90. The second
thing he learned was if the second man ran for office, he would vote for his opponent.
He explained people were tired of government double talk and there is more to
development than height. He thought there had to be an exact height cap people need
to know so the transaction is above reproach.
Susan Oyer, 140 SE 27th Way, discussed four items. She noted Option 1 for the Old
High School was the best option. She advised the City needs to keep the building as it
was a centerpiece. She thought they could rent space for art galleries, gift stores or
anything else to bring in revenue. She supported a 45 -foot height limit and commented
voters elected a limit of 45 feet as contained in Ordinance 82-1. She understood about
the five feet for parapets, but pointed out residents did not move to the City to live in
concrete canyons; they moved due to the breezes. She questioned the environmental
impact regarding fresh air and individuals with asthma and thought new construction
should provide adequate parking and it would solve the height problem. She
commented there is no City in the world with adequate parking and it would be an issue
in the future. Ms. Oyer commented she wants wildflowers in the medians and advised
they are beautiful, drought tolerant and the local wildflower group would pay for them,
install them, and take care of them.
Butch Buonii, 450 Horizons East, President of Sterling Village, thanked Andrew Mack
for the new website as it was responsive to the needs of the public. He commented on
the activity node at Woolbright and Federal and did not want to see any change in the
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existing plan. He announced the proposed 150 feet height limit was not wanted on
Federal Highway south of Ocean Avenue and Ocean Avenue should remain status quo.
They did not want to see any height change for the Town Square, Old High School and
City Hall. He commented if a historic district will be established, it should be done as
soon as possible.
Michael Weiner, 10 SE First Avenue, on behalf of Isram Realty explained he was
asked to listen to residents. He noted Las Ventanas was built to be pedestrian friendly
and a node was needed before Riverwalk. Things that add to the node in the original
plan was something the Board reviewed and considered before and Isram Realty
wanted to see a great Las Ventanas. He explained there was an economic downturn in
2008 and the Related Group obtained Casa Costa and the building was occupied long
before others were occupied. What saved it was the sustainability and the buildings
endurance, including its height and use and that it would be a high class building
contributing to Boynton Beach. Height is not wrong; it makes things sustainable and
durable. People were commenting on height and about fresh air, asthma, environmental
issues, appearance and ambience and he explained they would like to address those
issues. He suggested all contemplate the issue and see how it can be resolved and he
will take the information back to Mr. Rikman.
Herb Suss, 1711 Woodfern Drive, complimented the City Commission for the workshop
and extra time to speak. He favored the millage at 7.9 but explained the City will have a
major problem in 10 years due to pensions. He commented employees will not lose
their pensions, but new employees will be affected. He thought unless the matter is
addressed, there will be a major problem. He advised cloud cover from the equator was
moving to the North Pole and it will cover the earth's ceiling and increase climate
change. He announced Greenland lost over one trillion tons of ice and he requested
the City consider a carbon tax. He asked if Mayor Grant received documents he had
previously left and learned he did.
Barbara Ready, 328 SW 13th Avenue, explained "they" support the consolidation of the
CRA plans. The CRA needs redevelopment and mostly agree with the Plan. She
understood the City has over $4 million of unfunded needs and $35 million of unfunded
pension obligations. The current City Commission did not cause the issue and was
working to address its budget issues by supporting development. She commented
residents support the Commission's efforts to address the legacy issues and recognizes
it needs development to generate tax revenue. She requested the height in the currently
approved Future Land Use plans not be instituted. It will have a minimal impact on the
current consolidated plans and it could always be reviewed in the future. She thought
raising the height would be a questionable decision, as it locks the City and residents
into heights that cannot be lowered in the future and she questioned where future
growth would take place if it was maxed out now.
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Motion
Commissioner Katz moved to amend the agenda to extend speaker time from three
minutes to five minutes. Commissioner Casello seconded the motion.
Mayor Grant commented if a Commissioner wanted an item on the agenda, he would
put it on the agenda so all could speak. He asked if all should speak five minutes as
opposed to three minutes. Commissioner Katz explained his motion was for this
meeting, to amend item 4. Public Audience from three minutes to five minutes. It would
be an additional two minutes and commented not all prior speakers may opt to use the
additional two minutes.
Mn
The motion passed 4-1, (Mayor Grant dissenting.)
Tom McClure added to his prior comments and summarized the association received a
surplus of $114,000 which was transferred to the reserve account resulting in a
balanced budget and fully funded reserves, The HOA did not have to increase its dues
and anticipates there will not be an increase in 2017. He offered outside the box
thinking and not going with the status quo is not always bad. He did not want
developers to determine how to operate the City and he suggested the City review its
contracts to save money.
Vice Mayor McCray requested staff check on the Denson Pool and about grants for
swimming lessons. He also noted scholarships were given for those who could not
afford to swim in the past. Mayor Grant advised he also wanted to see the number of
program participants and the average number of individuals who use the pool while it is
open to the public.
Herb Suss added to his previous thoughts and agreed many years ago residents
agreed to one height level and thought the City Commission should listen to its
residents. He also explained he serves on the Golf Course Advisory Board and spoke
to a Commissioner requesting the City Commission allow volunteers to serve on more
than one Board if they were willing.
Reverend Wright acknowledged there were some scholarships, but many parents do
not like to give out their information. He questioned how youth could learn to swim in
three days. He explained he was talking about the entire summer from 9 a.m. to 1 p.m.
and it is very hot. He had pictures and had asked Commissioner Katz to observe the
situation for evidence sake.
He asserted the pool was originally for the neighborhood because they could not go to
the beach and he had to swim in the canal. He explained the kids are being deprived
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and when Carolyn Sims was alive, activities were free. His child can only use the pool
on Mondays with summer camp and the swimming lane ropes are not removed from the
pool. He asserted the fees do not sustain the pool maintenance and he opined the City
might make nine dollars a day except for the programs. He asked the Commission to
expedite their review.
Debby Lytle, 1700 SW 14th Avenue, respectfully disagreed with Rev. Wright and
pointed out she has children that play in the yard with the sprinkler and commented he
was not being treated any differently than the rest of the residents, On a different
matter, Ms. Lytle explained nurses have to sign contracts with the hospital when they
work for Tenant Hospitals. She understood the Police Department spends $100,000 for
new hire employees. The nurses' contracts require the nurses to remain for a certain
amount of time or repay training fees. She suggested the Police Department do the
same thing and be more open about employment and recruiting ideas. She thought
part time employees would not use benefits, which may help the pension and volunteers
could be used for community service as inspectors if the medians are not being
maintained. Churches have volunteers and she thought there would be resources in
the local community to provide additional services
Kim Kelly, owner of Hurricane Ally, announced Summer Sizzle. It was their 20th
anniversary in downtown Boynton and the event will feature three bands and guest
appearances, and over 20 vendors and art vendors. She invited all to attend and had
flyers for the July 30th event at Dewey Park and Hurricane Alley. Jugglers, stilt -walkers,
caricature artists, balloonists, children's activities and food trucks would be present
along with many others. She thought it would be a nice community event.
5. ADMINISTRATIVE
A. Appoint eligible members of the community to serve in vacant positions on
City advisory boards.
The following Regular (Reg) and Alternate (Alt) Student (Stu) and Nonvoting Stu (NN
Stu) openings exist:
Arts Commission: 2 Regs and 1 Alt
Building Board of Adjustments and Appeals: 2 Alts
Education and Youth Advisory Bd: 2 Alts and 1 Stu NN
Library Bd: 1 Reg
Planning and Development Bd: 1 Alt
Senior Advisory Board: 1 Reg and 2 Alts
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Holum
Commissioner Casello noted there was no information regarding applicant Christian
Zanartu and he was not present. Commissioner Casello tabled his appointment.
Commissioner Romelus seconded the motion.
Vote
The motion unanimously passed.
• i 9A
Matters in this section of the Agenda are proposed and recommended by the City
Manager for "Consent Agenda" approval of the action indicated in each item, with
all of the accompanying material to become a part of the Public Record and
subject to staff comments
A. PROPOSED RESOLUTION NO. R16-086 - Rename the public alley known as
Barrista Way to Hurricane Alley
B. PROPOSED RESOLUTION NO. R16-086- Approve the Interlocal Agreement
with the Town of Briny Breezes for the provisions of Fire Suppression,
Emergency Medical and Fire Life Safety services for the term October 1, 2016
through September 30, 2028.
Vice Mayor McCray pulled this item noting it was a 12 -year agreement and the City was
charging $356,725.14 for the first year with a four percent increase thereafter. He
commented there is an out clause and this was income the City would receive. Ms.
LaVerriere explained the current agreement expires September 30th. The City has been
serving Briny Breeses for some time and they are pleased with the City's service. She
commented representatives from Briny Breezes were present. Vice Mayor McCray
explained he did not pull the item to deny it. He pulled it for transparency and
commented the fees would help close the budget gap.
Motion
Vice Mayor McCray moved to approve Resolution R16-086. Commissioner Romelus
seconded the motion.
The motion unanimously passed.
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C. PROPOSED RESOLUTION NO. R16-087 - Adopt the City of Boynton Beach's
Community Development Block Grant (CDBG) One Year Action Plan for fiscal
year 2016/2017, and authorize the City Manager to sign both the application and
the certifications. Adoption includes allocation of FY 2016/17 funds of $497,889
and the reprogramming of unexpended funds from previous years of $356,371.
D. PROPOSED RESOLUTION NO. R16-088 - Supporting the expansion of
SouthTech in creating a third charter school, The SouthTech Success Center.
Vice Mayor McCray pulled this item for the benefit of the public.
Jim Kidd, President and CEO, SouthTech Academy and SouthTech Preparatory
Academy explained the Academy wants to open a Success Center next year for an
underserved population, which were ESE students who are functionally able to become
employed and probably able to graduate high school, and for at -risk students that are
not served in career academies. He expressed they believe they could educate and
make employable more of these students and noted there is no like program in Palm
Beach County or in the School District. He commented City Commission support would
help bring the Center to fruition.
Vice Mayor McCray thanked him for considering those less fortunate and thought
SouthTech Academy deserved credit and word of mouth was the best advertisement.
He explained Commissioner Romelus is a product of SouthTech. Commissioner
Casello commented he is not a fan of charter schools, but he toured the school and was
very impressed with the school. He graduated from a technical school and it served him
well. He thought it was a worthy cause and he supported the initiative.
Vice Mayor McCray moved to approve.
Commissioner Romelus announced she loved the school and it helped her in her
career. She asked for statistics how many other schools would serve this function in the
State.
Jay Boggess, Director, SouthTech Schools, did not have State data. School
administration reviewed what the Palm Beach County School District offered and
announced the target population is grossly underserved. He advised many at -risk
schools were established, but they do not operate in the same manner as the
SouthTech Success Center. He clarified the reason for the Academy's success is its
Career Academy focus. There are 13 different career academies, and it gives students
a purpose. The at risk students they are targeting were trying to obtain a high school
diploma, which will be obtained, but what makes South Tech different is the industry
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certification and the career and workforce readiness programs that propel students into
the future.
Commissioner Katz announced he does not support charter schools, but SouthTech
was an exception. He commended them for embracing the reason why charter schools
exist and for not shying away from students who need the most help by offering
alternatives the school district cannot provide in certain situations.
Motion
Commissioner Romelus moved to approve R16-016. Vice Mayor McCray seconded the
motion.
9=
E. Approve purchase of IBM Storewize V3700 Storage Area Network (SAN) from
CDW Government, LLC of Vernon Hills, IL, in the amount of $32,648.03 utilizing
the National IPA Technologies Solutions Contract (130733). National IPA
complied with and satisfied the City of Boynton Beach's public bid requirements.
F. Authorize the expenditure of a not -to -exceed amount of $60,000 with Lou's
Police and Security Equipment for police equipment and ammunition. Supplies
will be purchased through Lou's Police and Security Equipment utilizing the
Defense Products State of Florida Contract 46000000-15-1.
Vice Mayor McCray had pulled this item and asked if it could be piggybacked.
Jeff Katz, Police Chief, explained it was a procurement technicality. It is a budgeted
item, but it exceeded the amount from a single vendor which required City Commission
approval.
Vice Mayor McCray moved to proceed.
Commissioner Casello inquired about the shelf life and learned it varied based on
conditions such as humidity, the type of ammunition and where it is stored. The current
location does not offer the best conditions. Commissioner Casello noted the issue was
not raised as a priority. Chief Katz explained this would not occur in future years as it
was currently being handled this year.
Comrnissioner Casello seconded the motion.
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MM
The motion unanimously passed.
• fU
Commissioner Romelus commended Chief Katz for his efforts turning the Police
Department around, for attending the Forest Park Town Hall meeting and for being
open and answering tough questions. She advised she received great feedback Chief
Katz explained the City has great individuals serving the Department and it was an
honor to be their Chief.
G. Approve the one-year extension for RFPs/Bids and/ or piggy -backs for the
procurement of services and/or commodities as described in the written report for
July 19, 2016 - "Request for Extensions and/or Piggybacks".
H. Accept the written report to the Commission for purchases over $10,000 for
the month of June 2016.
1. Approve the piggyback of Lake County Contract 12-08068 with Bennett Fire
Products Company, Inc. with the same terms, conditions, specifications and
pricing to purchase 40 sets of turn out gear at an estimated cost of $83,954. Lake
County complied with the Public Bid requirements equal to or exceeding the City
of Boynton Beach requirements.
J. Request Commission approval to make a $2,400 donation to the Children's
Oasis International Foundation from the Law Enforcement Trust Fund,
Vice Mayor McCray pulled this item and asked Reverend Whitely to speak about the
program.
Reverend Whitely explained the Foundation offers Ties that Bind which teaches young
men how to tie ties and interact with police officers and many other things. The event
will be held at Benevenuto teaching youth etiquette as some of the participants may not
have had the chance to eat more than chicken fingers and fries. John Filippe
volunteered to teach that portion and Ted White will teach the communication portion.
Reverend Whitely explained the program was a partnership with the E. Boynton
Wildcats and other organizations. They anticipate 100 youth.
Vice Mayor McCray like that men will learn how to tie a tie.
Vice Mayor McCray moved to approve. Commissioner Romelus seconded the motion.
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Vote
The motion unanimously passed.
q,1110WJML-
K. Approve utilizing the Manatee County School District Bid no. 15 -0050 -MR for
the purchase and installation of a football scoreboard in Hester Community Park
in the amount of $54,662.72 from HUFCOR Florida Group.
L. Award the Bid for to "Furnish and Install New Fencing for the PW Compound";
Bid No. 051-2730-16/JMA to Bulldog Fence of Florida, LLC for the lowest
submitted bid amount of $40,157.96.
M. Approve the minutes from the Regular City Commission meeting held on July
5, 2016.
Vice Mayor McCray moved to approve the remaining items. Commissioner Casello
seconded the motion.
The motion unanimously passed.
7. BIDS AND PURCHASES OVER $100,000
A. PROPOSED RESOLUTION NO. R16-089 - Approve an increase of $129,043
to the reimbursement to Skye at Boynton Beach, LLC for upsizing utility lines and
installing new utility lines for the 500 Ocean project per the executed Developer's
Agreement, for a total reimbursement of $444,419.
Colin Groff, Assistant City Manager - Public Services/Utilities Director, explained this
item was a Development Agreement the City has with Ocean 500 to defray the cost of
offsite utility expansions they were asked to do as part of their project. The payment is
based on percentages as contained in the Ordinance and the developer ran into
problems underground. The item changed the original estimated amount of $305,000 to
$444,000 for the unforeseen conditions and for upsizing the pipes to ensure the system
is ready to accommodate future capacity needs. Developers pay capacity fees when
they build and the City was fronting the monies to the developer to include larger pipes
and they would pay it back. Mr. Groff noted the City was paying for water, sewer lines,
and stormwater work and the funds would come from three different utility accounts.
Overall, the City's portion was about $305,000 for a $2 million underground utility
project and the cost increased due to unforeseen circumstances. Staff recommended
approval.
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• rN
Commissioner Romelus asked how this would translate to the 601 Federal Highway
project and learned they have the same policy. Staff met with them and they will
upgrade the line in front of their building and the City will pay for a portion of it based on
the Utility Ordinance, which is written based on the capacity of the line they are
upsizing. When another developer uses the water later on, the City is repaid from
capacity fees. It is a way to upgrade the system during construction so the City does
not have to tear up new construction to accommodate future growth. Commissioner
Casello asked what type of pipe Would be replaced and learned staff was fairly certain it
was asbestos concrete
Mayor Grant asked if the City assumed liability and learned the City accepts the liability
when they inspect to ensure the system is built to the permit. The City would sign off
indicating it was built in compliance with the plans and the City accepts it for
maintenance at the end of the project. He explained the process was typical throughout
the country.
Vice Mayor McCray moved to approve Proposed Resolution No. R16-089.
Commissioner Casello seconded the motion.
=7
The motion unanimously passed.
8. CODE COMPLIANCE & LEGAL SETTLEMENTS
A. Consider the settlement offer of 3100 Ocean Parkway Quiet Title Action,
Mayor Grant recused himself as he represents property owners in tax deed sales.
Assistant City Attorney Bridgeman explained it was his decision and he should recuse
himself if he had a pecuniary benefit. Mayor Grant passed the gavel to Vice Mayor
McCray and recused himself.
Mayor Grant left the dais at 8:03 p.m.
Maxine Cheesernan, Attorney representing 3100 Ocean Park Land Trust, explained
her client purchased the property in a tax deed sale and the prior owners caused the
violations. The purchase price was $30,100 and the estimated value is $55,000. There
is a surplus of $19,578 minus clerk fees. The hard costs are $12,744.92. The owner
proposed settlement to pay all the City's hard costs from the surplus and for whatever
was remaining, would support the City's claim for the entire surplus and to waive all the
fees that had accrued.
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Chris Yannuzzi, Code Comp Coordinator, explained he only dealt with the City
Attorney Farah Nerette and he provided her with the total amount of the liens. There
were 10 cases for this owner and the prior owner. He did not have the total for the
cases, but hard costs were discussed. Vice Mayor McCray asked if the City would lose
money if the hard costs were accepted. Mr. Yannuzzi explained the hard costs would
be covered, and the additional $7,000 would return to the City. He thought it was an
acceptable settlement.
Commissioner Casello asked if the property had a stipulated settlement agreement,
which was a conditional release of the lien program. Attorney Bridgeman advised it did
not because it was a different type of legal matter.
Vice Mayor McCray received confirmation the client would pay $19,578.08 and receive
an order for the required title action. Attorney Cheeseman was aware the City had
already filed its claim which was not yet disbursed. Commissioner Casello asked about
the property and the intended use and learned it was a single-family residential home
valued at $55,000 and the owners were completing all the renovations
Motion
Commissioner Casello moved to approve. Commissioner Romelus seconded the
motion.
Vote
The motion unanimously passed.
Mayor Grant returned to dais at 8:08 p.m.
9. PUBLIC HEARING
7 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS
The City Commission will conduct these public hearings in its dual capacity as
Local Planning Agency and City Commission.
10. CITY MANAGER'S REPORT - None
11. UNFINISHED BUSINESS
A. Consider the recommendations of the Historic Resources Preservation Board
for the creation of a program to recognize significant persons from the city's past
and provide further direction.
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Warren Adams, Historic Preservation Planner, explained the City Commission directed
the Historic Resources Preservation Board (the "Board") to make recommendations to
recognize historically significant people. This action started as a request for a street sign
to be placed on MLK Jr. Boulevard; not renaming the street, only recognizing the street
as Robert E. Wells Memorial Avenue. The Board thought before introducing a
recognition program, items such as cost, application process, and eligibility for
recognition should be considered. The program should be available to anyone of
historic interest within the City; the program should be manageable, cost effective,
based on research, be aesthetically pleasing and not lead to confusion with regard to
street signs. The Board developed recommendations and was looking for direction from
the City Commission how they would like to proceed with the program. There are
different options and it was up to the City Commission to decide which options would be
appropriate if moving forward.
Vice Mayor McCray favored the item and commented a pocket park on MILK Jr.
Boulevard was discussed during the Strategic Plan and a plaque for the park could be
placed there honoring Robert E. Wells. It would become a place for the neighborhood to
congregate instead of standing around. Commissioner Casello commented he learned
more about the history of Boynton Beach from Reverend Wright and he supported the
park as it was an ideal spot to recognize his grandfather. Reverend Wright appreciated
the park as a nice place to sit and liked the plaque, but commented his family really
wanted a road sign because it was originally Wells Avenue. He thought a simple sign
saying Robert R. Wells Memorial Avenue should be used until the park is done. He
thought if a pool could be named after a lifeguard, his request could be granted as his
grandfather was a pioneer. Vice Mayor McCray understood and suggested having a
sign made and presented to him and his family, and installing the sign when the park is
completed. He did not want to take a chance of installing anything that could be
vandalized and noted he walks through Heritage Park, and he constantly tells people
not to sit on the monument. Reverend Wright contended there would be no vandalism
at the park as he is involved in the community.
Vice Mayor McCray moved to proceed.
Barbara Ready, Chair, Historic Resource Preservation Board, clarified the Board is
grateful the City Commission was willing to approve Reverend Wright's request, but the
big picture is Mr. Adams was presenting a program in case someone else wanted
something commemorated. Mr. Adams promulgated the program and needed
parameters from the City Commission and they wanted to budget funds for signs and/or
if the City Commission wanted Mr. Adams to run the program,
Commissioner Casello suggested the program be used on a case-by-case basis. There
are guidelines. Vice Mayor McCray explained he received the information and the
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RVAERM,
program was long overdue. He thought Reverend Wright's request should be addressed
and then revisit what they have.
Vice Mayor McCray moved to proceed with the sign, and when the park is completed,
the City will install the sign. Mayor Grant asked if the action was consistent with Mr.
Adams' item and learned it was. Mr. Adams asked if the Commission wanted to handle
these requests on a case-by-case basis or bring an actual program to the City
Commission at a future date. He needed to know if the program would be street signs or
plaques and it could be decided on in the future. Mayor Grant suggested handling it on
a case-by-case basis, and if the applicant was subsidizing any part of it, he thought it
was something that could be included in the application.
Commissioner Romelus noted options ranged from street pavers up to monuments and
costs ranging from $30 to $5,000. She agreed a case-by-case basis would be
appropriate,
Z= -
Vice Mayor McCray moved to approve the sign for Robert E. Wells to be placed in the
pocket park on MLK Boulevard and the first priority is to draw up the sign.
Mayor Grant explained the issue is the recommendations for a program so Reverend
Wright could say this is what he would like and ask the City Commission to approve
what he would like. Mr. Adams clarified the issue is if the City Commission wants to
approve a program, they could approve a sign because it would meet the requirements
of a program. If the City Commission approved the program, the sign would meet the
requirements of the program,
Motion
Vice Mayor McCray moved to approve the program presented to the City Commission
by the Historic Resources Preservation Board. Commissioner Romelus seconded the
motion.
Vote
The motion unanimously passed.
Motion
Vice Mayor McCray moved to approve the sign for Rev. Wright as part of the program.
He noted the City Commission will approve the sign and the Historic Resource
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Preservation Board would work out the logistics and advise what sign was selected so
the program could move forward for the sign. Commissioner Casello seconded the
motion.
Vote
The motion unanimously passed.
B. PROPOSED RESOLUTION NO. R16-076 - Supporting the Atlanta Braves
returning to Palm Beach County for their spring training at John Prince Park.
(TABLED on 6/21/16 for 90 days)
12. NEW BUSINESS
A. A continuation of the discussion concerning the Quantum Park Overlay District
which was originally discussed at the June 21, 2016 Commission meeting and to
have comments by the overlay district staff and representatives of a property
owner(s) within the overlay district.
Commissioner Katz explained he wanted this item on the agenda to ensure all was
aware he was researching an issue and when looking at the budget, thought the City
could perform the services at a deeply discounted rate to the taxpayers. His purpose is
not to address any board member complaint or concerns, it is to review the Overlay
District as he believed the budget was much larger than it needed to be.
Mayor Grant reviewed staff did not give any advice as to dissolving the Overlay District.
Commissioner Katz explained there will be an opportunity for staff to speak. There will
be a recommendation and there are legal issues as there are lawsuits pending in the
district. The item had been tabled years ago in reference to a dispute with legal
representation and the District. They have been asked speak on that matter, but his
issue was using taxpayer money.
Andre Parke, 6101 Broken Sound Parkway, Attorney representing Olen Properties,
thanked the City Commission for bringing the matter back in a non -adversarial way and
as a review of the District and the City's Ordinance which created the District. He
advised the Ordinance was based on the premise the Overlay District would provide the
best possible service to residents of Quantum Park. The Ordinance is required by
Florida Statute and the Statute permits the City to review the performance of the
District. Two factors regarding criteria, as contained in the Statute are, if the City can
provide that role, if can assume the rule of the Overlay District and provide the services
less costly. The staff report indicates the City could provide the service for $420,000
less which is 46%. The property owners are assessed for every dime of the cost.
Attorney Parke thought a 46% reduction would be important to the residents and the
district is not providing the services in the best manner. He thought the beneficiaries
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are the contractors 'that get paid by the District who do not pay the 46%. The contractors
are being paid down the line because the invoices are passed on to the property
owners. Attorney Parke thought the District should return to the basics, which is the City
provide the services at the best rates for residents and businesses and he requested
the District be dissolved as it is an ineffective and inefficient cash cow.
Tom Sheehan, General Counsel for the Children's Services Council of Palm Beach
County, 2300 High Ridge Road, advised the Council is an affected property owner and
given the staff report as part of the agenda, there appeared to be significant savings to
all property owners by abolishing the Overlay District. If so, the Council would ask the
City Commission to move forward and carry out the mission of the City to provide
services in a financially responsible manner. He requested the Council's position be
kept in mind as they draw their own conclusions and take appropriate action.
Chuck Geragi, representing High Ridge Investments who owns the building at 2400
High Ridge Road in District IV. He explained the study indicates the City would assume
$110,000 in maintenance costs and $364,337 in debt payments until the debt is retired,
which is $420,000 less than what is currently funded by District property owners and a
46% savings. Mr. Geragi advised he and his brothers pay about $42,000 in property
taxes and the issue was an elementary issue and the City knows what it can do. He
asked if there was any reason to think the report could be in error and learned there
was no chance. He asked if the City reviewed all the services as he did not want gaps
in services.
Vice Mayor McCray received confirmation the City was a property owner for the Overlay
District.
Marty Perry, representing the Overlay District, explained the impression he was given
by City Attorney Cherof was this was an opportunity for Attorney Parke to present his
complaint which was sent in a letter years ago, which was delayed by City action as a
result of litigation. He commented the numbers in the City staff report were generated
with their assistance. The actual cost to maintain the District is $175,000. The rest of
the budget detailed the additional costs to operate the District was the result of four
pieces of litigation from Olen Properties. The District has been in existence since 1996
and was a Community Development District and in 2005, the City Commission created
the Overlay District. From 1996 to 2010, there were no issues in the District or any
dissatisfaction. Mr. Olenicoff, the principal of Olen Properties, was an original member
of the Overlay District Board. Mr. Olenicoff and Mr. Fike, one of Mr. Olenicoff's
employees, was also an original member of the Board. Mr. Olenicoff never took the
Oath of Office or participated in any meeting for four years and submitted a letter of
resignation in 2010. Mr. Fike participated. The issues arose in 2012 because Olen
Properties chose not to abide by the rules and regulations effecting the development of
property. Resolution of those issues would require the City reviewing the factual issues
of dispute. Olen Properties, because of all the litigation, which includes an expense to
21
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City Commission
Boynton Beach, Florida
July 19, 2016
the City because the City is defending the litigation, has caused the District to incur
$200,000 of expenses and part of the current budget includes another $144,000 in legal
fees. He proposed a wealthy person is attempting to bankrupt the Overlay District so he
could get his way. If the City Commission decides it is fair and they want to pursue the
matter, they can dissolve the District and it is fine.
Attorney Perry noted there are four pending lawsuits against individual board members
in their individual capacities against an engineering firm and one of their employees and
the District could not be dissolved without considering how to deal with the litigation.
Olen Properties and another of Mr. Olenicoff's company could agree to dismiss all of the
lawsuits with prejudice. He understood the concern of the Children's Services Council,
because they are exposed to unnecessary expenses because one property owner does
not want to play by the rules. Mr. Perry noted recently a property owner created a City
because he did not like the rules in Palm Beach County. He agreed the City
Commission can dissolve the District, but it would take more than an act or ordinance to
do so. There are existing contracts and commitments involved. Mayor Grant asked if
there were attorney fees for the prevailing party included in the complaint. Mr. Perry
was not representing anyone in the litigation. He had read the complaints and he did not
think there were attorney fees for prevailing in all the litigation that was -filed. It may be
in some as there was one condemnation case that may and another property rights
case, may also include the provision, but he had not studied it and did not know.
Mayor Grant asked if the cases pertaining to the Overlay District was preventing
Secured Holdings and Olen Properties Corporation from developing lands after it was
already approved by the City, Mr. Perry explained there were site development permits
issued by the City. As a result, Olen Properties constructed things on property that
belonged to the District, violated environmentally sensitive lands and others. He did
not understand why the Site Development Permit was issued, but subsequent to that, a
new City employee reviewed it and indicated it was not being done that way anymore
and explained the way it should be done, following all the rules. The property owner
eventually got a permit for two properties. The property owner stopped and did not
move forward to obtain further permits on Lot 52. Lot 100 and Lot 17A have permits
and they were either partially or finally developed. Mayor Grant asked if there was a
counter claim, and learned only defenses were presented. Mayor Grant questioned
why there would be a lawsuit if there are permits allowing them to build. Mr. Perry
responded they were seeking $20 million in damages. Their property rights action
claimed they were delayed, etc. and loss of lost profits. He thought the matter was the
property owner did not want to fight the legal battle and they could have the property
because the permit was already issued. Mr. Perry was unsure, but thought the goal
was to dissolve the District. He explained there is almost $1.8 million in debt that would
have to be assumed.
Commissioner Katz reiterated it was not his intention for the District to be dissolved at
the meeting. He heard all the different angles regarding the lawsuits and Olen
22
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City Commission
Boynton Beach, Florida
UVAERMS
Properties and the District and none of it had anything to do with the reason he was
pursuing the issue. The purpose was to present the facts if the City took over the District
that they could provide almost 50% savings and then investigate if a resolution can be
reached regarding the lawsuits, since they all stem from a single entity. Commissioner
Katz did not think it would be prudent to take over the District because they do not know
the ramifications regarding the lawsuit. His only intent was to ask the City Commission
to direct the City Attorney and his staff to review the matter and see what would happen
should they take over the District.
Commissioner Katz wanted to further direct the City Attorney to investigate how the
lawsuits could come to an end and thought there was a need for transparency. He
thought if the District was dissolved, a special tax equal to the current tax assessed on
residents could be instituted and the $400,000 savings could be applied to the $1.8
million in debt. The City would be incurring debt, but would also be receiving a revenue
source of $400,000 to the surplus of what was needed to pay down the debt faster. He
also understood the District is not supposed to exist beyond the debt payments. At
some point, the City took over operation of the streets and some of the landscaping,
and a question was posed if the City should take over the entire operation. Mr. Perry
recalled there was a discussion about it as there was a dispute between the District and
the City. It was favorably resolved. At the time, the City did not want to assume the debt
which was about $3 million which has since been paid down. Mr. Perry explained a
great deal of what is being discussed is the expense of the litigation. The Board should
investigate if those suits will have negative implications. Commissioner Katz thought
this was a bizarre feud between a billionaire and a number of people who represent a
District who do not live in Boynton Beach. His only concern is if Boynton Beach citizens
are getting the maximum return for their tax dollars. While the City Attorney investigates
the lawsuits and their implications, more detail could be gained regarding the financial
estimate, Mr. Perry advised they had no problem working with City staff.
Commissioner Katz moved for the City Attorney and his staff to reach out to all relevant
parties regarding the four lawsuits and try to come to some terms if the potential
dissolution of the District has any negative implications to the City and if so, what and if
the City was willing to take them on. Commissioner Romelus seconded the motion.
Commissioner Casello asked if the potential savings estimate was solid. Mr. Groff
responded it is a conservative number. Mayor Grant noted the ending fund balance.
Mr. Groff explained the balance was from the audit and generally the ending fund
balance is ending cash on hand.
Vote
The motion unanimously passed.
RN
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City Commission
Boynton Beach, Florida July 19, 2016
14. LEGAL
A. PROPOSED RESOLUTION NO. R16-090 - Accept deeds from the CRA;
declare and formally accept the additional right of way and utility easements for
the infrastructure improvements associated with the Model Block project along
NW 10th Avenue (West Martin Luther King Jr. Boulevard) and NW 11th Avenue.
Strategic Plan Goal #1 - Great Neighborhoods: Safe, Affordable and
Livable; Action Item Number: City 1.5/CRA 1.3 - Model Block Development.
Vice Mayor McCray moved to approve. Commissioner Katz seconded the motion,
Vote
B. PROPOSED RESOLUTION NO. R16-091 - Approve amended Outdoor Lease
Agreement between the City of Boynton Beach and Wilton Manors Street
Systems, Inc. for one (1) outdoor advertising structure with two (2) electronic
changeable sign faces, "LED".
Assistant City Attorney Bridgeman read Proposed Resolution 16-091.
Vice Mayor McCray moved to approve for discussion. Commissioner Casello seconded
the motion.
Vote
The motion unanimously passed.
Vice Mayor McCray explained this item was previously approved and would be located
in District 11. He was upset there would be another billboard. After reviewing the matter
the billboard was already designated for the area, and this item was a continuation of
what should have been done.
24
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Meeting Minutes
City Commission
Boynton Beach, Florida
MEIERM
Motion
Vice Mayor McCray moved to approve R16-091. Commissioner Casello seconded the
motion.
Vote
The motion unanimously passed.
C. PROPOSED ORDINANCE NO. 16-016 - SECOND READING - PUBLIC
HEARING Approve amendment to Code of Ordinances, Chapter 13, Local
Business Tax Receipts, Section 13-4, Classification and Fee Schedule to provide
for a five percent (5%) increase in Local Business Tax Fees.
Assistant City Attorney Bridgeman read Proposed Ordinance No. 16-016 by title only on
second reading.
Mayor Grant opened public comment. No one came forward.
I J,
Vice Mayor McCray moved to approve. Commissioner Casello seconded the motion.
Interim City Clerk Pyle called the roll.
Vote
The vote was 5-0.
15. FUTURE AGENDA ITEMS
Ms. LaVerriere announced the following future agenda items.
A. Interlocal Agreement between City of Boynton Beach and Ocean Ridge for
Fire Rescue Services - TBD
B. Regular City Commission Meeting and 1st Budget Public Hearing -
Thursday, September 8, 2016 @ 6:30 p.m. in Commission Chambers;
Special City Commission Meeting to Adopt the Final Fire Assessment Rate
Resolution - Tuesday, September 13, 2016 @ 6:00 p.m. in Commission
Chambers; and
Regular City Commission Meeting and 2nd Budget Public Hearing to Adopt
the Final Millage Rate and Final Budget for FY 2016-17 - Tuesday, September
20, 2016 @ 6:30 p.m. in Commission Chambers
NA
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City Commission
Boynton Beach, Florida
HIRPSONME,
C. Informational presentation on Utilities customer service policy - August 2,
2016
D. Review results from Employee Clinic RFP - August 2016
E. Highlights of the Boynton Beach Mental Health Committee 2014-16. August 2,
2016.
There being no further business to come before the Board, Commissioner Romelus
moved to adjourn. Commissioner Casello seconded the motion.
The motion unanimously passed. The meeting was adjourned at 8:54 p.m.
(Continued on next page)
NE
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City Commission
Boynton Beach, Florida July 19, 2016
F.11111UN
Judith A. Pyle, CMC
Interim City Clerk
Catherine Cherry
Minutes Specialist
27
Mayor - Steven B. Grant
Vice Mayor - Mack McCray
Commissioner - Justin Katz
Commissioner - Christina Romelus
Commissioner - Joe Casello
Page 163 of 223
Meeting Minutes
City Commission
Boynton Beach, Florida
il�
2=102
Vice Mayor McCray moved to approve R16-091. Commissioner Casello seconded the
motion.
Vote
The motion unanimously passed.
C. PROPOSED ORDINANCE NO. 16-016 - SECOND READING - PUBLIC
HEARING Approve amendment to Code of Ordinances, Chapter 13, Local
Business Tax Receipts, Section 13-4, Classification and Fee Schedule to provide
for a five percent (5%) increase in Local Business Tax Fees.
Assistant City Attorney Bridgeman read Proposed Ordinance No. 16-016 by title only on
second reading.
Mayor Grant opened public comment. No one came forward.
Motion
Vice Mayor McCray moved to approve. Commissioner Casello seconded the motion.
Interim City Clerk Pyle called the roll.
Vote
The vote was 5-0.
15. FUTURE AGENDA ITEMS
Ms. LaVerriere announced the following future agenda items.
A. Interlocal Agreement between City of Boynton Beach and Ocean Ridge for
Fire Rescue Services - TBD
B. Regular City Commission Meeting and 1st Budget Public Hearing -
Thursday, September 8, 2016 @ 6:30 p.m. in Commission Chambers;
Special City Commission Meeting to Adopt the Final Fire Assessment Rate
Resolution - Tuesday, September 13, 2016 @ 6:00 p.m. in Commission
Chambers; and
Regular City Commission Meeting and 2nd Budget Public Hearing to Adopt
the Final Millage Rate and Final Budget for FY 2016-17 - Tuesday, September
20, 2016 @ 6:30 p.m. in Commission Chambers
25
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Meeting Minutes
City Commission
Boynton Beach, Floril.
July 19, 2016
C. Informational presentation on Utilities customer service policy - August 2,
2016
E. Highlights of the Boynton Beach Mental Health Committee 2014-16. August 2,
2016.
16. ADJOURNMENT
011100 o - on- 0 -
1* 0 - , 0 -
il '- I
I I I LA11rizio a (Wlt LO I Loll I a I • ia Am 4 0 a
L=1
The motion unanimously passed. The meeting was adjourned at 8:54 p.m.
(Continued on next page)
M
Page 165 of 223
Meeting Minutes
City Commission
Boynton Beach, Florida
ATTEST
Judith A. Pyle, CMC
Interim City Clerk
OOA, Aj--1 4d
Catherine Cherry
Minutes Specialist
27
MUNLONZOW.
Mayor - Steven B. Grant
Vice Mayor - Mack McCray
Commissioner - Justin Katz
Commissioner - Christina Romelus
Commissioner - Joe Casello
Page 166 of 223
6.F
CONSENTAGENDA
8/2/2016
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 8/2/2016
REQUESTED ACTION BY COMMISSION: Accept third quarter report on operations of the Schoolhouse
Children's Museum and Learning Center for FY15/16
EXPLANATION OF REQUEST:
Per the City's Management Agreement with the Schoolhouse Children's Museum, the Executive Director shall
submit a quarterly report to the City Commission on all of its activities, revenues and expenditures at a
regularly scheduled Commission Meeting.
Report covers April 1, 2016 through June 30, 2016.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? None
FISCAL IMPACT. None
ALTERNATIVES: Do not accept the report.
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
ATTACHMENTS:
Type
r
REVIEWERS:
Department
Reviewer
Description
Schoolhouse Museum 3rd Quarter Report
FY15/16
Action
Date
Page 167 of 223
Library
Assistant City Manager
Finance
Clark, Craig
Approved
Pyle, Judith
Approved
Howard, Tim
Approved
LaVerriere, Lori
Approved
7/21/2016 - 3:14 PPA
7/27/2016 - 1:47 PPA
7/27/2016 - 1:48 PPA
7/27/2016 - 2:44 PPA
Page 168 of 223
"Mwr'ii� c: i o us e C h d re n s.
Quarterly Report
FY '15/'16
3rd Quarter
General Operations
The third quarter of the fiscal year realized a revenue increase over the same period last year; as
well as an increase in expenses. Continued improvement occurred in several areas of business
operations including a slight increase in overall visitation and number of memberships sold as well
as a significant increase in direct public support over the same period last year.
An upgrade to the Doc Weems exhibit has been completed; opened in June and is being very well
received. The effort to continue upgrading various Museum exhibits will continue as the necessary
funds are secured.
The Museum's 15th Anniversary approaching in November 2016 and a celebration of this milestone
in being planned.
Revenue
Gross revenue for the third quarter of '15/'16 increased 4.2% over the same period last year,
however, there were several notable areas of improvement. Excluding the City's support, areas of
improvement included an increase in Direct Public support of over 100%, Membership revenue
increase of 22% and a 2.5% increase in Admissions revenue. Total Gross revenue for FY '15/'16 — Q3
was $135,408 vs. $129,920 in FY '14/'15 — Q3.
Expenses
Overall Expenses for the third quarter of '15/'16 increased by 4.2% compared to the same period
last year. The increase in expenses is largely due to 2 two factors, the updating of the website
(currently in progress) and the museum being fully staffed as a result of the busy summer season,
increased visitation and program participation. Expenses for FY '15/'16 — Q3 were $129,173 vs.
$122,747 in FY '14/'15 — Q3.
Programming
In addition to regular educational programming and group visits the following special events and
programs were conducted.
• Fabulous Fun Fridays — 4/8, 4/22, 5/6, 5/20, 6/3 and 6/17 incorporating themes ranging
from Ninja Turtles to Chocolate Chip Cookie day.
• Schoolhouse Bash—April 23rd
• Participated in the City's Family Fun day at Wilson Park — May 22nd
Page 169 of 223
• The "Music in Mind" program launched in conjunction with Bridges of Boytnon Beach
and the South Florida Chamber Ensemble. This six session program taking place at Galaxy
Elementary Summer Camp and at the Bridges site at St. John's is funded by a grant from
the Palm Beach Cultural Council. This program will continue into the next fiscal year
funded by the Florida Division of Cultural Affairs.
Respectfully submitted,
Suzanne Ross
Executive Director
Page 170 of 223
03
CODE COMPLIANCE & LEGAL SETTLEMENTS
8/2/2016
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 8/2/2016
REQUESTED ACTION BY COMMISSION: Approve negotiated settlement in the amount of $50,000 in the
case of Fernando Bass v. City of Boynton Beach, et al.
EXPLANATION OF REQUEST:
Plaintiff Counsel: Frank T. Allen
Defense Counsel for the City: Tracey DeCarlo, Assistant City Attorney
Defense Counsel for Detectives Moreno and Crawford: Michael Burke
Incident: Plaintiff alleges that he was falsely arrested in April 2013 and detained for 23 days for crimes he did
not commit. Plaintiff filed a lawsuit for 1983 Civil Rights violations, false arrest, false imprisonment, malicious
prosecution and negligence.
Court-ordered mediation was held on July 15, 2016. Plaintiff's original demand was $400,000.00; however,
the parties agreed to a tentative settlement, pending approval by the City Commission, in the amount of
$50,000.00.
Risk Management and Legal staff are recommending settlement of this matter as a prudent economic business
decision. This settlement does not admit liability and/or fault.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Recommendations for settlements of claims
of this nature are part of the normal responsibilities for Risk Management and Legal staff.
FISCAL IMPACT. Budgeted Funding for this settlement is available in the Risk Management Self Insured Loss
budget line item 522-1710-519-49-20.
ALTERNATIVES:
Do not authorize the settlement and proceed to a jury trial with estimated legal defense and trial expenses for
the City and the detectives named in the lawsuit of $50,000 - $75,000 and a possible uncapped verdict award
in favor of the Plaintiff.
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION:
CLIMATE ACTION DISCUSSION:
Page 171 of 223
Is this a grant?
Grant Amount:
ATTACHMENTS:
Type
D Addendum
REVIEWERS:
Department
Human Resources
Legal
Finance
City Manager
Reviewer
Oldbury, Julie
Swanson, Lynn
Howard, Tim
LaVerriere, Lori
Description
Settlement Agreement
Action
Approved
Approved
Approved
Approved
Date
7/21/2016 - 4:06 PPA
7/25/2016 - 8:51 AKA
7/25/2016 - 8:56 AKA
7/27/2016 - 2:39 PPA
Page 172 of 223
1-3 14 OW11 0 ..'
iV0m
VS.
CITY OF BOYNTON BEACH ET AL,
Defendant.
M 01IN a 401MC43 1 Llljyj 1411-mr-000 R&IVio I t6i Ing Ma 0 . �t-
UNITED STATES DISTRICT COURT
FOR THE SOUTHERN DISTRICT OF
FLORIDA
1) If approved by the City Commission, the City of Boynton Beach on all defendants'
behalf will pay the sum of $50,000.00, payable to plaintiff and plaintiffs counsel's trust
account in exchange for a complete release of all claims arising out of this action,
including satisfaction of all related medical, attorney charging and other liens. Upon
receipt of payment, plaintiff counsel shall file a dismissal with prejudice.
2) Parties shall bear their own costs and fees unless stated otherwise below' e e tro
signatures shah have the same force and effect as original signatures; the �ne'dicator I,
scrivener only.
For Defendant or Insurer -
I
AM M M a
1- 0- 0�-# I �1-
Defense Counsel -
Page 173 of 223
10.A.
CITY MANAGER'S REPORT
8/2/2016
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 8/2/2016
REQUESTED ACTION BY COMMISSION:
Informational Presentation of the new Customer Service Policy that will be used by staff when performing
Utility interactions with new and existing customers.
EXPLANATION OF REQUEST:
A new Customer Service Policy has been assembled based on current City ordinances and resolutions. The
customer service staff along with Utility Management staff developed these policies as guidelines for staff to
use when dealing with new and existing customers. The policy will be posted with the City Administrative
Policies. The Policy may be modified from time to time as necessary to improve customer service.
The policy will be used by staff to ensure equal treatment for all customers under a clear set of guidelines that
will guide staff in their interactions with all customers.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
This policy was developed to ensure fair and equal adherence to current Federal, State and City codes and
regulations. The policy includes guidance for staff in all areas of business conducted by the Utility.
• Provides a clear policy for customers and employees to provide standardized and equitable responses
to all customers.
• Confirms current practices for establishing service: Clearly identifies service time frames
• Establishes a time frame for billing adjustment of three (3) years for incorrect billings/credits
• Establishes clear Excessive Use Credit — 1 time in 3 years Identifies Payment Plans and defines term
which shall not exceed 6 months
• Provides guidance for staff level approval of settlement payments for closed accounts
• Administrative discretion for unusual and extenuating circumstances at the Director or Manager level
Establishes a property lien filing process for past due accounts
• Establishes clear responsibility of utility bill and balance responsibility
• Establishes a process for billing adjustments for leaks that occur on the customer's side of a meter
within three feet of the meter and within three months of a customer service call or meter change out.
• Reiterates the customer's responsibility to connect to available services.
FISCAL IMPACT:
The Policy provides clear direction for payment, collection, credits, and debt responsibility that will maintain
and improve the revenue stream.
ALTERNATIVES:
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
Page 174 of 223
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
ATTACHMENTS:
Type
D Attachment
REVIEWERS:
Department
Utilities -Customer Service
Assistant City Manager
Finance
City Manager
Description
Page 175 of 223
Customer Relations Policy
Reviewer
Action
Date
Groff, Colin
Approved
7/7/2016 - 8:02 PPA
Groff, Colin
Approved
7/7/2016 - 8:04 PPA
Howard, Tim
Approved
7/22/2016 - 3:30 PPA
LaVerriere, Lori
Approved
7/27/2016 - 4:03 PPA
Page 175 of 223
CITY OF BOYNTON BEACH, FLORIDA
ADMINISTRATIVE POLICY MANUAL
CHAPTER: 17 Boynton each Utilities Policy No. 17.01.01
SECTION: 01 Customer Services Page: Page I of 24
I'll1111111i 3171
This policy addresses the requirements of the City of Boynton Beach for requesting utility services,
billing for those services and collection practices.
jgcm
I
The City of Boynton Beach "the Departmenf' will obtain positive identification from
Customers who wish to open, modify or close utility service accounts with the City.
The Department will only accept telephone orders for utility service from current or previous
Customers on the condition that the customer provides the Department proper identification
verification information such as a
matches the previous information in the Customer's record. All other applicants for services will
be required to complete the application for service shown in "Exhibit A" for residential service or
"Exhibit B" for non-residential service. The receipt and deposit of a payment by the City does not
constitute a guarantee of service unless all other requirements in this Policy and City Ordinances
xe met. ("Exhibit C"- Developer/Contractor, "Exhibit D" — Reuse). (Applications may be updated
r
rom time to time, as necessary).
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the application be e-mailed or faxed. To initiate an account for service, the following supporting
documents are required: a completed application, two (2) forms of identification, one must be a
picture ID, and one of the following documents: a deed, HUD statement, or closing docurrients,
executed lease agreement or notarized affidavit from a property owner. Copies of supporting legible
documentation must be submitted for review, by fax, e-mail or traditional mail methods, if online
application process is utzed.
Chapter 17 June 2016 Page 1
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A property owner "Customer" may be responsible for outstanding charges associated wilm
the previous owner "Customer" for the same service location, if the debt has not been paid
hdl or resolved by City Commission action.
(1) Existing Installations — Previous Customers
Persons requesting Utility and Public Works services (Potable Water service, Reclalml
Water service, Wastewater service and/or Refuse service) to a property previously havii
services at another location should proceed as follows:
If the previous account is in good standing and the Department has proper personal identi
information, service may be established at another location without the Customer coming
the Customer Service Center, an application for service and proof of responsibility to
property will be required to initiate service. If the account is not in good standing and
account for a new location is being opened, any and all previous account(s) fees owed]
the Customer shall be paid prior to the new service initiation.
(2) Exisfin ln�stallati�ons— �NewC�ustoin�er
Individuals or businesses which have never had an account with the Department must provide
all required documentation to initiate or open and account. Service will not be initiated until
all information and required payments are complete and satisfactory.
(3) New Installations:
A person (prospective customer) desiring the provision of Utility and Public Works Service5
(Potable Water service, Reclaimed Water service, Wastewater service and/or Refuse Service) tt
a property not previously having the service (or in cases where the service 'was previously
permanently disconnected) should proceed as follows:
(a) Request an availability determination by submittal of property survey or other required
documentation such as field verification, submittal of plan for construction of services or
water service agreements that there is Utility Service (Potable Water service, Reclaimed
Water service
Al Wastewater service) available. The customer is responsible to install
the necessary improvements at customer's expense, subject to construction plan submittal
and approval, and permitting.
(b) Submit an application for Potable Water, Reclaimed Water, Wastewater service and/or
Refuse service, and pay applicable Connection Fees and Capital Facility Charges. When
the Department agrees to have a master meter to serve multiple Dwelling Units or buildings
located on adjacent or neighboring multiple parcels owned by the same entity, a Unity of
Title document must be properly executed and recorded against the properties prior to
receiving service from the Department.
Chapter 17 June 2016 Page 2
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(c) Meter(s) will be installed by the Department along a property line at a point determined by
the Department.
(d) In the case of a temporary meter, installation will generally occur within two business
days of the time of application. Other installations will only occur after all construction,
building and code requirements are met and the Utilities Engineering Division inspects
and approves all connections.
(e) The Customer is responsible to connect plumbing to the Point of Service at Customer's
cost and to disconnect well from Potable Water system (well may be retained for
irrigation purposes as long as there is no physical connection to the Department's Potable
Water system). The Department will inspect that the well is disconnected from the
Customer's Potable Water lines. A copy of the Building Department pen -nit to abandon the
on-site Wastewater disposal system must be provided to the Department prior to
connection of sewer.
(f) The Customer is responsible for connecting irrigation system to the Department's
Reclaimed Water service connection at the Point of Service at Customer's expense and to
disconnect current irrigation source.
ON M
All deposits and connection fees are established by meter size. For residential properties, Capital
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purposes. Base Facility Fees and commodity charges are determined by utilizing the number of
individual dwelling units associated with a meter.
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until all past -due amounts and unpaid liens which are owed and unpaid to the Department have
been paid in full. In the event the Department discovers private facilities adversely affecting the
Department facties, service may also be withheld until such situation is corrected.
In general, there is a 10 -day grace period after a past due bill is issued before dil
connection occurs to allow the Customer adequate time to respond and correct such deficien
unless more immediate action is justified in the interest of public health, safety or welfare.
ua
Chapter 17 June 2016 Page 3
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Late Fees as established by City Ordinance will be assessed each billing cycle (monthly) for past
due balances. A shut off for non-payment fee as established by City Ordinance will be assessed
when service is disconnected for non-payment, a field visit fee as established City Ordinance is
?ssessed for attempted disconnection where customer has made the service inaccessible for
fisconnection.
In the case of fire or other damage that occurs to property connected to potable water, the
Department may withhold or discontinue service by removing the water meter and/or
disconnecting the sewer. The owner may be required to submit a report to the City confirming
that the sewer and water lines are intact. This report must come from a certified plumber at the
owner's expense. An inspection of the connection points by the Utility Engineering Division
may be required.
In the case of demolition, all utility services must be disconnected prior to issuance of a
demolition permit.
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service address. Irrespective of this, Service Reactivation may be performed on a "Promise to Pay"
basis as long as the payment of the past due amount is made within five (5) business days. The
Promise to Pay is documented on Customer's account payment plan. If a Customer fails to
deliver fimds on a "Promise to Pay" within five business days, the Customer will not be eligible
for an additional "Promise to Pay" for twelve (12) months. If the Promise to Pay is broken or the
payment is dishonored by the bank, an additional Account Reactivation Fee of $40.00 ($20.00
for shut-off and $20 for reconnection), or as established by City Ordinance, and all past -due
amounts and Past -Due Fees shall be paid in cash or by certified funds prior to reactivation.
Customer Service representativesprocess scheduled tum -ons until 4:30 p.m. each business day.
The account of a Customer who makes payment arrangements by 4:30 p.m. will be reactivatei
within one business day. A c u stomer who makes payment arrangements after 4:3 0 p.m. will be
charged the highest Re -Activation Fee of $55.00 or as established by City Ordinance, if turn -on
service is performed that same evening or performed after 4:30p.m.
17.1.6 FEES AND CHARGES RELATED TO DISCONTINUATION OF SERVICE FOR
NONPAYMENT
(1) Service will not be restored to a customer until the full balance of the customer's bill is paid,
along with all applicable fees and charges which are owing and unpaid to the Department at that
service address. Reactivation of service will be completed within one business day after
satisfaction of all amounts owed and unpaid to the Department at that service address.
Chapter 17 June 2016 Page 4
Page 179 of 223
a. A service disconnection charge for nonpayment as established by City Ordinance is
charged to any account processed for shut-off due to non-payment whether or not th(-.
service is disconnected.
b. After-hours service reconnection charge as established by City Ordinance is charge
reconne.ction service is performed after 4:30 p.m. Monday through Friday, or any time
weekends and holidays. I
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rines in accordance with this chapter and the City's Code of Ordinance and may be subject to
criminal prosecution for illegal acquisition of service.
Upon Service Activation, the Customer will be billed and is obligated to pay minimum monthly
fees for service availability, whether or not consumption has occurred, regardless of occupancy.
Me minimum monthly fees, identified as Base Facility Fees and Customer Account Fees, are
necessary to recover the ongoing expenses required to keep service available to the Property.
Accordingly, upon discontinuance of service to a Property, these minimum monthly fees will
continue to accrue (excludes permanent disconnection). Failure to pay these fees within sixty
(60) days may result in a Claim of Lien being filed on the Property in accordance with the
provisions of the City's Code of Ordinances.
Utility service purchased from the Department shall be used by the Customer only, and the
Customer shall not sell service supplied by the Department. In no case shall Customer, except with
a CiV_j issued :sierrni� —f—d yio�� across a stree �i- allep lanel. court*roo;� line, avenue or other
way, in order to fimiish utilities service for adjacent property, even if such adjacent property is
owned by the customer (in these cases, a properly executed and recorded Unity of Title may be
cequired).
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Shal restrict the use of a private well to landscape irrigation only.
Shall not interconnect the Potable Water plumbing system with any other water supp
system, Wastewater system, Reclaimed Water system, or other system which has
potential to contaminate the County's Potable Water system. I
Chapter 17 June 2016 Page 5
Page 180 of 223
In case of such unauthorized extension, re -metering, sale or disposition of service, the Customer's
service is subject to immediate discontinuance and the provisions of Section 17.1.19 and may �i.
subject to criminal prosecution.
11 , V1 TXT&
used reasonable diligence, shall not be liable to the Customer for failure or interruption of
continuous Potable Water, Reclaimed Water and/or Wastewater service. The City shall not be
liable for any act or omission caused directly or indirectly by labor troubles, accidents, litigation,
breakdowns, shutdowns, repairs, adjustments, acts of sabotage, wars, Federal, State, Municipal or
other Governmental legislation, regulation or other interference, acts of God, as defined by law, or
other causes beyond its control.
Changes to the Customer's service installation will be made when deemed necessary by the
Department at the Departments expense. If changes are requested by the Customer, or if a
Custome?s service installation needs to be moved due to Customer's construction (i.e., driveway),
the changes will be made known to the Department and they are at Customer's sole cost and
alum
If the Customer's requested change is to replace an inadequate or oversized meter or service line,
the Customer is responsible to have such proper sizes installed. Costs for such including all
required design for department approval and installation will be bome by the Customer. Meters
cannot be more or less than one size difference from piping.
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Under certain circumstances, field conditions may require the Customer to place facilities,
structures- landscaping and/or other encroachments ovel� u3pon or across utility easem en, dghts-of-
way or other access facilities or to seek a modification from the City's standard casement
requirements. In consideration of a Customer's encroachment existing or continuing within a utility
casement and to induce the City to allow such encroachment or to modify standard easement
requirements, the Customer shall agree to indemnify and hold the City harmless from any and all
damage, including butnot limited to, total destruction of such encroachment that may result from
the Citys use of any utility easement or right-of-way. Such indemnification shall be in the form as
set forth in the Indemnity Agreement, the form of which must be approved by the City. The City
Manager or designee shall have the authority to execute Indemnity Agreements on behalf of the
city.
Chapter 17 June 2016 Page 6
Page 181 of 223
17.1.12 INSPECTION/ACCESS TO CUSTOMER'S PREMISES
INSTALLATIONS i
(1) All Customer's service installations or changes may be inspected by the Department at the
Department's sole option and Customer's approval, upon completion of the work to insure
that Customer's piping and equipment have been installed in accordance with accepted
standard utility practices. Where other governmental inspection is required by local rules
or codes, the Department cannot render service until such inspection has been made and a
formal notice of approval from the inspecting authority has been received by the
Department.
(2) The duly authorized agents of the Department shall have access at all reasonable hours to
the premises of the Customer for the purpose of installing, maintaining, repairing and
inspecting or removing Department's property, reading meters and other purposes
incidental to performance under or tem-iination of the Department's agreement with the
Customer, and in such performance shall not be liable for trespass. In. certain
circumstances where it is necessary to repair or service property owned by the Customer,
the Customer shall be asked to sign the release shown, see "Exhibit
(3) For Industrial Pretreatment and access requirements, see or of Ordinances, Chapter
26, Article IV, Sewers, Division 4, Industrial and Commercial Waste.
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by law, to have access to these facilities. In. the event of any loss, or r. .+ to property of the
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17.1.14 POTABLE WATER, RECLAIMED WATER AND/OR WASTEWATE
SERVICE AVAILABILITY PER REGULATION i
1thenever Potable 11'ater, Reclaimed It'ater,
the property owner shall connect all available services to the property if required by local, state or
federal regulation.
Reclaimed water service when available shall be used to avoid the use of Potable Water 11
irrigation purposes in accordance with the City Reclaimed Water Ordinance.
Chapter 17 June 2016 Page 7
Page 182 of 223
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By approval of this Customer Relations Policy Chapter 17 of the Administrative Policy, the
City Manager specifically authorizes the Department with the assistance of the City Attorney, ant
City Clerk's Office to process the recording of all casements, rights, indemnities, deeds, liens,
maintenance agreements, Unity of Title or permits granted, acquired, or authorized pursuant to the
provisions of this manual. The City Manager is authorized to sign any document that will be
recorded in the public records. All recordable documents shall be in a forin that indicated
approval by the City Attorney.
FVARIWA N [" I* I
The Customer shall grant or cause to be granted to the City, and without cost to the City, any
Rights or easements or permits which are necessary for rendering service to or through the
Customer's property. Should the Customer receive service without delivering the City a recorded
easement, the Customer shall, upon request, provide the City with an easement at no cost to the
City in a form acceptable to the City, and the easement shall be recorded in the Public Records of
Palm Beach County.
Most Wastewater backups are caused by plugging of the Customer's service line by items
not intended to be introduced into a service line. The following procedures will
apply:
(1) The Department will respond and investigate the cause of the backup, clearing the
City Wastewater line obstructions, if any, up to the Point of Service.
12) If the City Wastewater line is clear, the Department will so advise the Customer, and the
Customer will be responsible for any work required on the Customer's side of the Point of
Service.
The unauthorized connection to, use of, or tampering with the Utility's water, wastewater, or
reclaimed water system shall be punished in accordance with the City of Boynton Beach
Ordinance, set forth at Chapter 26-8, 26-117, 26-12 and 26-511.
— ,-- " "I 11-, 'T I I- I I
Chapter 17 1 2016 Page 8
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Each new Customer, unless specifically exempted below, shall be required to place on deposit
with the City an Account Deposit. The Account Deposit is intended as security for payment of
any bill and is refimdable to the Customer, less final fees, as stated herein. Payment of a
Deposit does not prevent the City from discontinuing service for non-payment of a past due
balance even though the deposit would cover the indebtedness.
A customer must be in good standing with all existing accounts in order for the deposit to be
waived when opening an additional account.
Account Deposit Requirement:
The amount of the Account Deposit shall be according to Code of Ordinances Chapter 26.
Deposits for non-residential or commercial accounts are refundable only at time of termination
of customer at the location. Deposits on hydrant meters must be paid prior to issuing the meter.
Existing Account Deposits:
In the event of an increase in the Account Deposit requirements, existing Customers shall not be
required to increase their account deposit unless the account has been finalized and the account
deposit used, in part or in full, for the satisfaction of outstanding amounts due.
Excet3tions:
Agencies of the federal, state or local government are exempt from account deposits. Charitable
and quasi -governmental agencies are required to have an account deposit.
No Interest on Dgposits:
No interest will be paid on Account Deposits. Interest earned on these deposits will be
utilized to offset ongoing expenses associated with meter reading, billing, Customer service,
and collectiox, of fees.
DeDosit Refund:
The Department will, at the end of twenty-four (24) months of good account history, credit the
Account Deposit to the respective account. Good account history is defined as:
• Not more than one past due notice in any 24 month period.
• No involuntary discontinuance of service in any 24 month
period. No uncollectible items in any 24 month period.
• No returned checks
• No occurrences of tamperin:4
• No evidence of fraud
............
Chapter 17 June 2016 Page 9
Page 184 of 223
The Department reserves the right to reinstate the Account Deposit requirement if the
Customer does not continue to meet the foregoing good account criteria.
Account Dqposit Transfer:
An Account Deposit can be transferred for the same customer to a new address if they have
not met the good account criteria. The customer is required to pay the account balance
before the transfer is permitted. The final bill may be transferred to the new account thirty
R. ys after the final bill has been generated. In the event a Customer with good account
history, as defined above, moves from one service location to another within the Department's
service area, a new Customer Deposit will not be required.
Utility Service may be transferred from one Customer to another upon the written request of
either the outgoing or incoming Customer. In the absence of a request for transfer of service, thT,
water service will be turned off on the date requested by the outgoing Customer. In the event thi
new occuvant information is not yrovided to the Deyartment. the Proy
Owner shall -Wa&Y,4
the new Customer for purposes of billing by the Department. Base Facility Fees and Customer
Account Fees will continue to accnie a&Wzz%%-gTie *e reW sibilitvofa-tdbeViNed-tit'�ePr,-I,-Ee'-,-
0
The Department reserves the right to obtain occupant and/or owner information from either the
of Section 17.1.7. The date of account transfer will be the date of ownership, occupancy, or
vacancy change as determined by the Department through such sources. It is the property owner's
responsibility to provide the Department with any and all information to address discrepancies in
date of transfer of ownership.
An existing account may not be transferred from one customer to another, except in the case of a
deceased account holder. A copy of the death certificate and identification is required to transfer the
account into the name of the spouse/widow/widower. A copy of the marriage certificate is also
required in instances where the spouselwidow/widower's surname is different. Property records
available at the Property Appraiser's office may also be used in lieu of certificates.
The Department will transfer an outstanding balance from a closed account to a customer's acti
account and this outstanding balance will become due on the next month's billing along with thei.
current charges, provided that the outstanding balance is not delinquent.
Chapter 17 June 2016 Page It
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A tenant may establish service in his own name; or upon receipt of a notarized authorization from
the landlord, property manager, and/or Property Owner, the account may remain in the landlord,
property manager and/or Property Owner's name. If the lease or notification of the rental is not
presented in a timely manner and the service is already on in the owner's name, the owner is
responsible for payment of all charges up to the date the lease or notification is presented. The
landlord must pay all. fees due while the account was in their n k-9pgwi-
in a tenant's name. Service will not be estabhshed in a tenant's name if an Owner's Deferred
Payment Plan associated with the service connection is delinquent.
Upon termination of service, the tenant shall provide a forwarding address as well as the name of
the landlord, property manager, and/or Property Owner. Property Owners of vacant rental property
are resconsible for all fees associated with the service
Customer Account Fees and Base Facility Fees until the property is sold, rented, or permanently
disconnected. Owner/tenant agreements do not excuse the Property Owner from paying Base
Facility Fees, Customer Account Fees, and Commodity Fees when the tenant vacates the property
before the lease expiration date. After 60 days, when there has been no usage and the service has
been disconnected for non-payment, the service will be put back into the Property Owner's name.
If property is tenant occupied with a valid lease and the account is current, it is illegal for the
property owner to request service disconnection for the tenant.
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Where service is being provided to a leased lot m a mobile home park, the owner of the mobile
home is resDonsible for the montblv billin , including the Customet-Agg-wwt Fee's 94""-"
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Each Customer shall be billed twelve times per year, with U billing cycle consis im!
of approximately one month dependent upon weather, holidays, access to meters, work fo
availability, etc. All meters will be read on a monthly basis with billing performed on a mon
3
basis. A separate monthly bill will be generated for each installed meter, and master meters
not be sub -billed.
Chapter 17 June 2016 Page
Page 186 of 223
A utility bill will be mailed to the Customer approximately every month. The Department must
receive payment by the bill due date to insure proper credit to the account prior to the next bill.
Non-payment prior to the beginning of the next billing period shall result in the unpaid amount
being carried forward as a past -due balance. Bills will be rendered monthly and shall be considered
as received by the Customer when mailed to their service or mailing address, as requested by the
Customer. Non -receipt of bills by the Customer does not release nor diminish the obligation of the
Customer with respect to payment thereof. Transactions received after 11: 59 p.m. are considered
as having been received the next business day.
All accounts that have not been permanently disconnected shall be billed Customer Account anI
Base Facility Fees on a monthly basis, irrespective of actual usage, to compensate the Department
for the fixed and non -variable costs of operating the Utility.
A Customer who has not paid in full any months bill, and whose subsequent month!s bill shows a
past -due balance, is considered delinquent and will incur Past -Due Fees. Upon the Customer's
request, the Department may administratively waive one Past -Due Fee during any twelve-month
period for any one Customer Account. Delinquent accounts are scheduled for disconnection
approximately 10 days following a past due bill. The Department may maintain or restore
service on an oral or written "Promise to Pay" basis as long as there has been no theft or meter
tampering. If the Customer fails to deliver funds on a "Promise to Pay" within five business days,
the service will be disconnected and the Customer will not be eligible for an additional "Promise to
Pay" for 12 months.
Should Wastewater only service need to be disconnected due to the Customer's non-payment, the
Department will make such disconnection on the Department's side of the Point of Service.
Reconnection to the system will require pre -payment for the estimate of all costs to be incurred
("At Cost" basis).
Any subsequent service to the same service address for a different Customer will be considered a
new account and all appropriate fees will apply. The Department will pursue any reasonable ant
necessary credit and collection procedures as a result of the Customer's non-payment of the
account balance, including utilization of Credit Bureau services and credit and collection agencies,
and the imposition of a lien on the Customer's Property.
Pursuant to Section 159.17, Fla. Stat., utility obligations owed to the City constitute a lien on all
lands for all service charges, and are prior to all other liens except those of taxes. Unpaid utility
lit
Chapter 17 June 2016 Page
Page 187 of 223
The Department shall not refuse services, or discontinue Potable Water, Reclaimed Water or
Wastewater services to the owner of any rental unit or to a tenant or prospective tenant of such
rental unit for non-payment of service fees incurred by a former tenant of the rental unit; and any
unpaid service charges incurred by a former tenant shall not be the basis for any lien against the
rental j-rwiieAk-, exe n plosh" I ,
service provided to the former occupant. This paragraph applies only when the former occupant of
the rental unit contracted for such services with the Department. As established by Ordinance,
tenant debt can and may have a lien filed against tenant personal property.
When the Department receives notice of a dishonored payment (includes electronic payments),
the transaction will be reversed and a Dishonored Payment Fee and a past due fee, will be
applied to the Customer's account. Utility services may be disconnected without notice. If a
Customer has more than one dishonored payment in any previous twelve (12) month period or
the initial security deposit payment is dishonored, the Customer will be required to make
subsequent payments in cash, money order, bank draft, or certified funds for a period of not less
than twelve months (12) months. At that time, all other types of payment privileges will be
reinstated.
When payment has not been received in full, service may be refused and/or disconnected.
Service will not be reactivated on the basis of partial payment when service has been
disconnected unless arrangements have been made with the Department in advance.
There shall be no liability of any kind against the Department for service interruption
fisconnection due to the Customer's failure to pay any bill in full and on time.
A Customer may request a meter test subject to the current City fees. In meter tests performed by
the Department, the accuracy of the meter and its performance in service shall be judged by its
average error rate. The average meter error shall be considered to be the overall average test rate
flows for low, medium and high flows in accordance with the American Water Works Association
(AWWA) Standards.
Fast Meter - Whenever a meter tested is tound to register fast in excess of the tolerance provided in
the AWWA standards, the Department shall credit the Customer's account in the amount billed in
z;,rror for the period since the last test; the period not to exceed six (6) months except that if it can
be shown that error was due to some cause, the date of which can be fixed- The overcharge shall be
computed back to but not beyond such date. The credit shall be exclusive of any minimum fee.
mu
Chapter 17 June 2016 Pange
Page 188 of 223
Slow meter - Whenever a meter tested is found to register slow in excess of the tolerance providoi
in the AWWA standards, the Department will not back bill the Customer for the lost revenue
unless it can be shown that the Customer tampered with the water meter.
Non -Registering Meter - In the event of a non -registering meter, the Customer may be billed on an
estimated basis on similar usage.
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were not provided to the Customer. The account adjustments will not exceed three (3) years and
will be ftuther limited to the current Customer's account.
The -Pepartment will also provide Customer account adjustments for services which were provided
but were not billed to the Customer. Account adjustments will not exceed three (3) years
except for unauthorized connection, use, or tampering by the Customey. In instances where the
Department finds cause, the account adjustments will be made from the date the services were first
Flrovided but not billed. In either event, the account adjustments will be limited to the current
Customer's account.
The Customer shall not be responsible for leaks at or within three feet of the meter box if the
meter or City service line has been changed out or repaired by the Department within
the preceding three months and the cause of the leak cannot reasonably be attributed to actions
by the Customer.
The Department will credit the customer for high usage using the same calculation method as an
Excessive Usage Credit (EUC) as described in Section 17.2.15 if the customer can provide
documentation such as a copy of the insurance claim for water damage caused by a broken line,
pictures of an uprooted tree, etc., resulting from acts of nature. This does not include broken
lines as a result of root intrusion.
Chapter 17 June 2016 Page 14
Page 189 of 223
17.2.15 EXCESS11rE ISAGE CREDIT (EUC)
An Excessive Usage Credit (EUC) is provided by the Department at the Customer's request for
Customers meeting the following criteria:
(1) The abnormally high usage for any one monthly reading cycle where the actual meter
reading is four times the average monthly usage for the past twelve months for the
Customer at the specific service location (or in the event the service location has less than
twelve months' usage history, the average Department -wide usage for the same customer
classification); and
(2) The total usage during the monthly reading cycle on the Customer's billing in question
exceeds 10,000 gallons; and
(3) The abnormally high usage is not the result of an apparent or deliberate act of the
Customer such as pool filling, frequent use of sprinklers, or hoses left running; and
(4) The EUC is limited to one time within a three-year period on a specific account.
(5) The billing in question has occurred within the past six months.
The EUC for residential and non-residential Customers will be applied to all water Commodity
charges over the Customer's average usage. The Customer is responsible for paying the full cost
of his average usage plus the lowest tiered rate for any additional gallons above his average use.
The lowest tiered rate represents the minimum cost of treating Potable Water. In the event a
Customer has a subsequent high bill within the same three-year period, at the Department's
discretion, the initial EUC may be reversed and substituted with the subsequent EUC.
17.2.16 PAYMENT ARRANGEMENTS
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extension for the entire bill under a "Promise to Pay" pursuant to the following:
• A "Promise to Pay" can be requested in advance of disconnection and will delay
disconnection. Payment must be made within the 5 business day extension.
• If the "Promise to Pay" is broken or the payment is dishonored by the bank, services
will be disconnected, and an Account Reactivation Fee of $40 and all applicable fees
and charges which are owing and unpaid are due and shall be paid in cash or by
certified funds prior to reactivation.
• If services are already disconnected, Service Reactivation may be performed on a
"promise to pay" all applicable fees and charges which are owing and unpaid are dui
and shall be paid in cash or certified funds prior to reactivation.
• If a customer fails to deliver finids, on a "Promise to Pay" within five business days,
the Customer will not be eligible for an additional "Promise to Pay" for 12 months.
Chapter 17 June 2016 Page 15
Page 190 of 223
A customer may request a payment plan in order to maintain or restore services in extreme events
pursuant to the following:
o No individual customer application maybe made more than once in any 24 month
period.
o Installment amounts due under the payment plan are payable in full together with full
amounts billed for current charges and usage, no later than the due date for the current
charges.
o Default on a payment plan will result in service disconnection and balance being due
in full prior to service reactivation.
# The Customer account must otherwise be in good standing.
# A payment plan shall require a minimum down payment.
w An application for a payment plan must be completed by the customer.
At the discretion of the Department Director, Assistant City Manager, or Finance Director,
credits may be applied to accounts based on unusual and extenuating circumstances which shall
be explained in the account comments.
Consideration for administrative credits include:
_. 1111111 111111111 1 1111,111 111 1111111�111pii
I . 11 11 1! ��� '161"M111111 111111111) .a
I
* What is the debt percentage vs. value of the property?
* What pro -active actions have been taken to minimize the debt or discover the debt?
If credits are deemed to be appropriate, they may be developed according to amount of debt as
follows:
* $0-$1,000 $ 10% credit
* $100145000 $25% credit
* Over $5,001 $30% credit
A temporary disconnect will be honored if the Customer so requests, but the Customer will be
billed and must pay monthly Customer Account and Base Facility Fees. In addition, an Account
Reactivation Fee will be assessed when fidl service is re,,ttorc_i.
Chapter 17 June 2016 Page 16
Page 191 of 223
A contractual relationship is understood to exist wherein the Department is required to provide,
operate and maintain the extensive facilities to serve the Customer, on demand, and the Customer,
in turn, is required to pay certain initial fees and minimum monthly fees to help maintain a viabl�
Potable Water, Reclaimed Water and/or Wastewater system. A Property Owner may elect to
relinquish. flus right to such capacity/service by releasing the Department from its obligation to
provide such capacity/service by notifying the Department, in writing utilizing the "Request for
Permanent Disconnect Form," (See "Exhibit G') of Customer's intention to permanently
disconnect from the Department's System. The "Request for Permanent Disconnect" must be
accompanied with proof that there is no longer a dwelling or other structure with a kitchen or
bathroom on the property. The original signed form will be recorded against the property to alert
future purchasers of the property that service will not be not available to the property until service
initiation fees have been paid. At the Department's discretion, service may be reactivated by
pa-vigy previousl igid Base Facilj�,,j Fees i such iscaji-cent is less than the service initiation fees
that might be otherwise required.
Pursuant to Section 159.17, FS, should any fees or rates provided tor hereunder, including, bu�j
not limited to, Past Due Fees, Commodity Fees, Base Facility Fees, Customer Account Fees ani
miscellaneous Service Fees not be paid as and when due, and be in default for sixty (60) days or
more, the City Commission may cause a lien for said unpaid amount and subsequent accruing
unpaid amounts, including but not limited to interest, attorneys' fees and filing fees, to be filed on
the parcel of property to which the utility service was provided or made available. City
Commission hereby delegates the City Attorney or their designee the authority to execute and
record a Claim of Lien for Utility Service, related satisfactions, and releases of invalid or
inaN�i �i' �pj filed liens in the Office of the Clerk of the Circuit Court for Palm Beach C
Said Claim of Lien for Utility Service shall contain the current amount of the delinquent fees or
rates including monthly Base Facility Fees which continue to accrue in order to maintain
service availability to the property; the name of the property owner as indicated by the real
property assessment roll maintained by the Property Appraiser of Palm Beach County; and,
a legal description of the real property against which the lien is imposed. The lien shall, upon
recording, constitute notice to all existing and subsequent parties -in- interest that such fees are
due.
The lien provided for herein shal- not be deemed to be in lieu of any other legal remedies for
payment available to the City and Department, including but not limited to suspension and
termination of water service. A City lien may be foreclosed or otherwise enforced by the City by
action or suit in equity as for the foreclosure of a mortgage on real property. A City lien shall be
equal with the lien of all county and municipal taxes, superior in dignity to all other liens,
titles, and claims until paid.
mmm
Chapter 17 June 2016 Page I
Page 192 of 223
In the event that Customers cross Potable Water service lines on private property which leads the
Department to obtain incorrect readings, the Department will assume no liability for repaying or
collecting monies due from the affected parties.
Upon termination of service, a final balance of less than or equal to $5.00 will not be billed to the
Customer. Also, any credit balance of less than or equal to $5.00 will not be refunded.
T 111,: :11
2re turned over to the City's collection agency.
All penalty charges allowed by law shall be applied to all overdue debts owed to the City.
When an account is turned over to the collection agency, the customer will be responsible for the
account balance and all collection fees charged by the collection agency.
Meters are required on all Potable Water and Reclaimed Water service connections irrespective of
I
the size or nature of service. No property shall have access to or use of Potable or Reclaimed Water
without delivery through a meter.
Meter sizes are 5/8" x 3/4", F% 1 1/2", 2", 3", 4", 6" and larger as necessary. Many of the
Department's fees are dependent upon meter size. It is the responsibility of the Customer to selec',
the meter size that is appropriate for Customer's expected demand. The Department will advise
Customers regarding meter selection. However, the Department reserves the right to over -rule the
Customer's selection if that selection is not compatible /or reasonable expectations of service
,&waTd-f��.vvf wtioTL. M
Chapter 17 June 2016 Page
Page 193 of 223
9 MIIJ 31114 oil I W"
Potable Water, Reclaimed Water and/or Wastewater meters 2" and smaller shall be fimiished,
installed by and remain the property of the Department and shall be accessible to and subject to
its control. Meters larger than 2" are furnished and installed by the Customer, Developer and
or/Contractor. The Customer shall provide meter space to the Department at a suitable and readily
accessible location, and when necessary, within or on the premises to be served, with adequate
space for installations operation, maintenance and testing.
I-VAAJEOLIXIO K" 1 (410
Connections to the Departmenfs Potable Water, Reclaimed Water and/or Wastewater system for
any purpose whatsoever are to be made only by employees of Boynton Beach Utilities or by
licensed underground contractors under inspection by Utilities. Unauthorized connections render
the service subject to immediate termination without notice and service will not be restored until
such unauthorized connections have been removed and payment is made in full for all service,
including appropriate service fees, and all other applicable fees.
All meters used for measuring quantities of Potable Water or Reclaimed Water delivered to or
Wastewater received from the Customer are to be in good mechanical condition and are to b,-.
appropriate in size and design for the type of service which they measure. Before being installed f6i
the use of any Customer, every water meter, whether new, repaired or removed from service for any
cause, shall be adjusted to register within the accuracy limits as specified in the AWWA standards
for that meter. The Potable Water, Reclaimed Water and/or Wastewater service rendered by the
W "if C-ir
used by the Customer.
When a meter becomes inaccessible to reaffmaintain due to a Customer's actions, the Department
will advise the Customer in writing (certified mail, return receipt requested) and provide not less
than 30 days to allow the Customer to correct the situation. The Department will take action to
correct the problem or discontinue service upon failure to comply. All costs accrued for work
performed will be charged to the Customer.
Chapter 17 June 2016 Page 19
Page 194 of 223
All Potable Water used for construction purposes or any other approved purpose Al a project
must pass through a meter with an approved backflow prevention device which is installed on z
fire hydrant. The Department will install construction meters on specific hydrants and the
Customer will be billed for 0 appropriate fees. Multiple construction meters shall not be
installed on adjacent hydrants, and meters shall not remain in service at any one location for
more than two years unless approved by the Utilities Director. Construction meters may only be
moved by Department personnel. Construction meters to be placed on new fire hydrants will not
A'.' installed until a "construction only release" is obtained from the County Health Department.
The water through construction meters shall be considered non -potable and shall not be
used for drinking or consumption purposes. "Construction water" may be used for non -potable
applications such as temporary irrigation, testing of internal plumbing systems, flushing toilets in
model homes, construction and/or sales trailers. The Developer shall post "Non -Potable Water —
Do Not DrinlC' signs at all water outlets served with construction water. No connection or
guaranteed revenue fees are required for construction meters. Construction meters shall be read
and billed monthly. It is the responsibility of the Customer to inform the Department when it is
necessary to move the construction water meter ftorn its current location. The Department will
read each construction water meter on a monthly basis. If the Department cannot locate the
construction water meter to read it on a monthly basis because it is not at the intended location,
by Ordinance.
Portable fire hydrant meters will be provided for City department vehicles only. It is the
t S12on
14=1 47reIrl 1141 OWN
If the Customer chooses to irrigate with Potable Water, the Customer may do so through Customer's
Frnain source meter and pay all commodity fees as appropriate for usage through that meter. Faa
single family residential, a separate meter is not required because the Department only bills up to
7000 gallons/month for sewer.
Page 195 of 223
The customer is located east of 1-95 where ground water is susceptible to salt water intrusion salty
and cannot be relied upon for irrigation. The City will approve a water -only meter for water feature
and all current fees will apply at the non-residential water -only rate.
A potable water meter for irrigation will not be issued when reclaimed capacity is determined to
available and local and state regulations are met. i
M-1 N V.7.1 111 DI tRIJAW 0AKE13 11 3_1 I 14N M
11 [01INK 101019 Vt#1"4 I" I
The installation of a temporary meter shall be considered on a case by case basis and at the
discretion of the Department. Two situations may apply:
(1) Temporary Meter/Temporary Use:
(a) The applicant shall pay all applicable non-residential fees (Water and Wastewater
connection fees, guaranteed revenue and installation fees).
(b) Prepaid connections shall not be utilized.
(c) All fees paid are non-refimdable.
(d) Credit for this installation will not be allowed toward other service installations.
I C -10,11M i nellko Kwon log I 10110 0 00 a 14 6 INN 1i rM EFKWkX410 I tq*N11 a 91"FA I ir-j VONWONfl�
(2) Permanent Meter/Temporary Use:
(a) 'fhe applicant shall pay all applicable non-residential fees (Water and Wastewater
connection fees, guaranteed revenue and installation fees). Model homes, including those
used as sales centers, shall be subject to residential fees.
(b) Prepaid connections shall be allowed and will be deducted according to anticipated future
use. The difference in costs between future use and temporary use shall be paid at service
initiation.
(c) The Customer is responsible for notifying the Department when the use has converted to
residential.
A1 temporary Wastewater service fines shall be removed or abandoned at the discretion of t1i
Ifiepartment.
The Department may requne that construction plans be prepared to reflect all necessary
Ernprovements. Plan Review and Inspection fees may apply. M
Payment of fire line service is the responsibifity of the "Property Owner of Record"; however,
service may be put into the name of the tenant if the fire line service is connected exclusively to
the leased service location. If the tenant does not pay the bills for the fire line account non -fire
line potable service will be considered delinquent and service may be discontinued for non-
payment until payment is received.
Chapter 17 June 2016 Page 21
Page 196 of 223
TYPE: I— House I— Apartment f— Mobile Home F- Condo
Account Name:
Service Location/Address:
Mailing Address (if different):
Spouse Name:
Business Phone No.
Employer's Address:
Do you wish to receive a an Drafting application?
Owner or Tenant? (– Owner (' Tenant
F071171 =1
If tenant, please provide information on owner of location:
*Water service will be provided once the application is completed and the required deposit is paid.
Please make sure the information completed on the front of this form is correct before signing this application.
By signing below, you acknowledge and agree to the following:
I understand that a $20 turn -an fee will be billed to the account.
I understand that all meters are and remain the property of the Utility Department of the City of Boynton Beach, and that no person shall
maliciously, willfully, or negligently break, damage, destroy, uncover, delete, or tamper with any structure or appurtenance or equipment which is
part of the utility system of the City. To maintain integrity of the water, sewer, storm water and reuse systems, City staff or authorized
contractors working for the City may enter oraccess the property to perform repairs, maintain, improve, or investigate issues with the system.
I understand that it is my responsibility to contact the Utility Department of the City of Boynton Beach if I wish to cancel utility service to the
Service Location.
By signing this application, I understand and agree that the City of Boynton Beach shall not be responsible for any water damage or other claim,
loss, or damage whatsoever, due to negligence by the customer.
I'm
ese'
0
F -cage, 191 f 223
,
CITY OF BOYNTON BEACH UTILITIES SERVICE APPLICATION
Date ServiceRequested:
F—TTZIT M10=
Bay No. (:f applicable) No. of Buildings
Development Name
Property Management or Owner Name
Mailing Address
I W ITIr"►111
FOR OFFICE USE ONLY Deposit mount:
AM
(if applicable) Building No. (if applicable)
Commercial r Multi -Family No. of Units Impervious area Sq. Ft.
Is Development/Project inside of City limits? r YES C No, it is outside of City limits
Services: F Water r Sewer F Storm water Refuse
Contact/Billing Information:
Mailing Address
City
Business Phone No.
Federal Tax ID No.
F
Permanent Meter r 3/4" F rr 1 1/2`° r 2" T73" F 4' 6" (Aflpermaneng mders over 11° must be approved by Utllltles Depari
Please make sure the information completed on this form is correct before signing this application. By signing below, you acknowledge and
agree to the following:
I understand that all meters are and remain the property of the Utility Department of the City of Boynton Beach, and that no person shall maliciousl•
willfully, or negligently break, damage, destroy, uncover, delete, or tamper with any structure or appurtenance or equipment which is part of th
utility system of the City. To maintain integrity of the water, sewer, storm water and reuse systems, City staff or authorized contractors working fc
the City may enter or access the property to perform repairs, maintain, improve, or investigate issues with the system.
I understand that it is my responsibility to contact the Utility Department of the City of Boynton Beach if I wish to cancel utility service to the Servic
Location.
By signing this application, I understand and agree that the City of Boynton Beach shall not be responsible for any water damage or other claim, los
or damage whatsoever, due to negligence by the customer.
=
PLEASE MAKE CHECK PAYABLE TO: CITY OF BOYNTON BEACH
REV 1-2014 CUSTOMER RELATIONS
100 E BOYNTON BEACH BLVD
PO BOX 190
ri D BOYNTON BEACH, FL 33425-0190 �s�s��a 19 of 223
C FI
CITY OF BOYNTON BEACH UTILITIES SERVICE APPLICATION
(FOR DEVELOPERS & CONTRACTORS - TEMPORARY)
TODAY'S DATE:
Date Service Requested:
Account Name:
Service Location:
Lot No.
Project Name
r— Residential
FOR OFFICE USE ONLY Deposit Amount: $
(if applicable) No. of Buildings
No. of Units Impervious area Sq. Ft.
Is Development/Project inside of City limits? C YES No, it is outside of City limits
Services: F Water F Sewer r- storm water F Refase
Contact/Billing Information:
Mailing Address
City state Zip Code
Business Phone No. Site Phone No.
Federal Tax ID No.
(if applicable)
Contact Person
Temporary Meter and Deposit I" (I "fas a garden hose, $100)
3" (3" IeWorary meters must be approved by Meter Services, 3 "fits fire hose- $600)
5/8" (With built-in Backflow, 10 days or less. $200)
There is a $20 field visit fee to set a meter and a $20 field visit fee to remove or relocate a meter.
Please make sure the information completed on this form is correct before signing this application. By signing below, you acknowledge and
agree to the following:
I understand that all meters are and remain the property of the Utility Department of the City of Boynton Beach, and that no person shall
maliciously, willfully, or negligently break, damage, destroy, uncover, delete, or tamper with any structure or appurtenance or equipment which is
part of the utility system of the City. To maintain integrity of the water, sewer, storm water and reuse systems, City staff or authorized
contractors working for the City may enter or access the property to perform repairs, maintain, improve, or investigate issues with the system.
I understand that it is my responsibility to contact the Utility Department of the City of Boynton Beach if I wish to cancel utility service to the
Service Location.
By signing this application, I understand and agree that the City of Boynton Beach shall not be responsible for any water damage or other claim,
loss, or damage whatsoever, due to negligence by the customer.
Signature
REV 1-2014
Pnnt Form ill
Date
PLEASE MAKE CHECK PAYABLE TO: CITY OF B0YN`rON BEACH
C12STOMFIZ RELATIONS
I W E BOYNTON BFACH BLVD
- - ----- of 223
PO BOX 190 eS�
PnVNUMITIPAry-1 F orm
k% Zr t{to(r 01,
r • ! , 7 ! + i
O R RECLAIMED •
City State
Contact:
Meter Size
Contact/Billing Information:
Mailing Address:
OFFICE USE NIS'
City State
Site Phone No.
Federal Tax ID No. Business Phone No.
WTI,rn—TW217- MT
City of Boynton Beach Account
t•1� 1 1 r
iE M
1 11
ALL FEES WELL BE BILLED TO SPECIFIED CITY ACCOUNT#
am
Please make sure the information completed on this form is correct before signing this application. By signing below, you acknowledge and
agree to the following:
I understand that all meters are and remain the property of the Utility Department of the City of Boynton Beach, and that no person shall
maliciously, willfully, or negligently break, damage, destroy, uncover, delete, or tamper with any structure or appurtenance or equipment which is
part of the utility system of the Co. To maintain integrity of the water, sewer, storm water and reuse systems, City staff or authorized
contractors working forthe City may enter or access the property to perform repairs, maintain, improve, or investigate issues with the system.
I understand that it is my responsibility to contact the Utility Department of the City of Boynton Beach if I wish to cancel utility service to the
Service Location.
By signing this application, I understand and agree that the City of Boynton Beach shall not be responsible for any water damage or other claim,
loss, or damage whatsoever, due to negligence by the customer.
Signature of Person Submitting Application
Fun
PLEASE A F CHECK PAPAL TO- CITY F BOYNTON BEACH
CUSTOMER RELXI'IONS
_
PO BOX Iii of 223
ri t I C Tt AC , I= 25 a I� B t o
Payment Ian Application
Customer Account #
Customer Name
Service Address
Mailing rasa (if
._Different) .........................�........�..�...............................__�������������
Customer Account Balance is due to one of the following reasons:
Monthly Bill Non Payment — Repayment allowed over a three (3) month period
Monthly Bill Non Payment due to extreme circumstances which documentation must be provided to the
Department for consideration; repayment will be allowed over a period of three (3) to six (6) months
Previous owner Debt — Repayment allowed over a number of months based on the total past due amount after
payment of a deposit as determined by the Department
Denial of Bill Adjustment Request — Repayment allowed over a three (3) month period
Denial Excessive Use Credit — Repayment allowed over a three (3) month period
Previous Account/Tenant Debt — Repayment allowed over a three (3) month period
Submitted by:
Print Name Indicate responsibility to the balance due
(ie. tenant/owner/Property Mgmt)
Payment Plan agreed to:
Down Payment $ Monthly payment in addition to current monthly bill
# of Months
Term Ends
If the above is not adhered to, services are subject to disconnection until balance is paid in full. One payment plan is
allowed in a 24 month period.
Prepared by:
Customer Name (print)
z
Chapter 17 June 2016 Page
Page 201 of 223
2
a*114111
("Owner") of the property located at
("Property"), hereby authorize representatives of
the City of Boynton Beach Utilities Department ("City") to enter upon the Property, in order to service
,2irsfor make repairs to certain water/wastewater facilities C'Facilities") located on the Property. Thi
undersigned acknowledges that the Facilities are the property of Owner, and not the City, and that th7.
City is repairing/servicing the Facilities as a courtesy to the Owner. In exchange for this courtesy
repair/service, Owner, for itself and its successors, assigns, releases, acquits, and forever discharges any
and all claims it may have against the City, its elected officials, employees, and/or agents, in relation to the
City's entrance upon the Property and any repair or service that the City makes to the Facilities. The
provisions of this release shall be absolute, irrespective of any joint, sole, or contributory fault or
negligence of City. By signing this Release, the Owner acknowledges that it owns the
IIIMTTM��
MEMM0=1
Owner Signature
HIMM
Chapter 17 June 2016 Page 23
Page 202 of 223
"EXMBIT G"
Property Control Number (PCN
11 a .......................................................... -3 hercby request the property located at
be permanently disconnected from the City of Boynton Beach Utility Department's
C'Department") Potable Water/Reclaimed Water/Wastewater system(s) (circle applicable
system(s)). I am the owner of the above -referenced property and have the authority to execute
this Request for Permanent Disconnection.
I understand and agree that, by requesting permanent disconnection, the Department shall
no longer be obligated to maintain service availability or utility system capacity for the above -
referenced property. I also understand and agree that I will be required to pay applicable fees
and costs to reconnect to such system(s), including, but not limited to Connection Fees,
Guaranteed Revenue Fees and Service Installation Fees.
RAMER=
STATE OF
AMMO K
Signature
Print Name
Title
Date
The foregoing instruinent was acknowledged before me this day of
20 by _ who is personally known to me or has produced
as identification.
ONE=
Signature of Notary
Typed, Printed, or Stped Name of Notary
I MOMMMMEF
Chapter 17 June 2016 Page 24
Page 203 of 223
11.A.
UNFINISHED BUSINESS
8/2/2016
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 8/2/2016
REQUESTED ACTION BY COMMISSION:
PROPOSED RESOLUTION NO. R16-076 - Supporting the Atlanta Braves returning to Palm Beach County for
their spring training at John Prince Park. (TABLED on 6/21/16 for 90 days)
EXPLANATION OF REQUEST:
The City Commission has been asked to consider passing a Resolution in support of the Atlanta Braves
returning to Palm Beach County for their spring training.
The Atlanta Braves trained in PBC from 1963 to 1997 when they moved to Orlando, and now, with their current
spring training stadium lease expiring at the end of 2017, they are looking to return to PBC to establish a new
spring training stadium.
All the criteria that were required for a site are met at John Prince Park. According to Palm Beach County,
reports show that baseball spring training is a proven economic driver and creates jobs. The proposed
stadium as an estimated yearly $95 million return on investment and is predicted to create nearly 1,300 total
jobs. Following the construction phase of the stadium, the ballpark is expected to maintain an estimated 1,100
of those jobs.
It is believed that this type of project aids economic development and enhances our local communities
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? None
FISCAL IMPACT. None
ALTERNATIVES: Do not pass the Resolution of support.
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
Page 204 of 223
ATTACHMENTS:
Type
D Addendum
REVIEWERS:
Department
City Clerk
Description
Reso supporting Braves relocation
Reviewer Action Date
Pyle, Judith Approved 7/21/2016 - 1:44 PPA
Page 205 of 223
1 RESOLUTION NO. R16-
2
3
4 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
5 FLORIDA SUPPORTING THE LOCATION OF THE ATLANTA
6 BRAVES SPRING TRAINING BASEBALL FACILITY IN SOUTH
7 CENTRAL PALM BEACH COUNTY AND PROVIDING FOR AN
8 EFFECTIVE DATE.
9
10 WHEREAS, the Palm Beach County Board of County Commissioners is
11 considering an effort to work with the Atlanta Braves ("Braves") to return to Palm Beach
12 County; and,
13 WHEREAS, the Braves were located in West Palm Beach for 34 years building a
14 strong local following of fans and supporters; and,
15 WHEREAS, the Braves are one of the oldest baseball franchises winning 3
16 World Series and was the team of local resident Hank Aaron #44 who broke Babe
17 Ruth's career home run record in 1974; and,
18 WHEREAS, a Braves Spring Training site in South Central Palm Beach County
19 would provide an opportunity for residents, families and children, and visitors alike to
20 attend professional baseball games; and,
21 WHEREAS a Braves Spring Training site in John Prince Park would provide a
22 tremendous economic impact and provide additional tourist bed tax revenue; and,
23 WHEREAS a Spring Training facility would provide an important venue for
24 other sporting and cultural activities to the City of Lake Worth and surrounding
25 communities.
26
27 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION
28 OF THE CITY OF BOYNTON BEACH, FLORIDA THAT:
[00135729.1 306-90018211 Page 1 of 2 Page 206 of 223
29 Section 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as
30 being true and correct and or hereby incorporated herein.
31 Section 2. The City Commission of the City of Boynton Beach strongly
32 encourages and supports Palm Beach County in its effort to Bring Home the Braves to a
33 SPRING TRAINING FACILITY IN JOHN PRINCE PARK.
34 Section 3: The City Commission directs that a copy of this Resolution shall
35 be provided to Palm Beach County and the Atlanta Braves and all other parties as
36 deemed appropriate by the City Manager.
37 Section 4: This Resolution shall be effective immediately upon its passage.
38 PASSED AND ADOPTED this day of , 2016.
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55 ATTEST:
56
57
58
59 Judith A. Pyle, CMC
60 Interim City Clerk
61
62 (Corporate Seal)
CITY OF BOYNTON BEACH, FLORIDA
Mayor — Steven B. Grant
Vice Mayor — Mack McCray
Commissioner — Justin Katz
Commissioner — Christina L. Romelus
Commissioner — Joe Casello
VOTE
YES NO
{00135729.1 306-90018211 Page 2 of 2 Page 2 07 of 223
12.A.
NEW BUSINESS
8/2/2016
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 8/2/2016
REQUESTED ACTION BY COMMISSION: Mayor Grant has placed this item on the agenda for Commission
discussion and consideration of having the P & D Board review the CRA Consolidated Plan prior to City
Commission review.
EXPLANATION OF REQUEST:
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT:
ALTERNATIVES:
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
ATTACHMENTS:
Type Description
D Attachment Chronology of Consolidated Plan
REVIEWERS:
Department
Reviewer
Action
Date
City Manager
Howard, Tim
Approved
7/27/2016 - 2:60 PM
Finance
Howard, Tim
Approved
7/27/2016 - 3:60 PM
City Manager
LaVerriere, Lori
Approved
7/27/2016 - 4:03 PM
Page 208 of 223
CHRONOLOGY OF CRA REDEVELOPMENT PLAN REVIEWS
All CRA Plans/Reports Chronoloev Latest Report/Adoption Date
The Ocean District Community Redevelopment Plan .................................. February 2004
Transportation Concurrency Exception Area(TCEA)................................... March 2004
Justification Report
Boynton Beach Boulevard Corridor Plan ....................................................... March 2004, never adopted
Federal Highway Corridor Community Redevelopment .............................. June 2006
Plan Update
Downtown Vision & Master Plan..................................................................... January 2009
Heart of Boynton Community Redevelopment Plan Update ........................ April 2014
Boynton Beach Town Square Master Plan ..................................................... September 2014
CRA Redevelopment Plan (Consolidated Plan) Chronology
Action Item 2.2 FY 14-15 Strategic Plan Initiative ......................................... August 2014
CRA Redevelopment Plan Existing Conditions Report Complete ................ June 2015
Action Item 2.3/2.1 FY 15-16 Strategic Plan Initiative .................................. June 2015
CRA Redevelopment Plan Public Workshop#1..............................................
November 7`", 2015
CRA Redevelopment Plan Public Workshop#2..............................................
March 2nd 2016
City Commission Workshop Development Review (CRA Plans) ...................
April 29`", 2016
CRA Redevelopment Plan Public Workshop #3 (Public) ...............................
June 11`", 2016
CRA Redevelopment Plan Public Workshop #4 (Stakeholders) ...................
June 215, 2016
CRA Redevelopment Plan Public Workshop #5 (CRAAB)..............................
July 7`", 2016
CRA Redevelopment Plan Special Meeting (CRAAB).....................................
July 215; 2016
CRA Redevelopment Plan Agenda Review (CRAAB).......................................
August 4`", 2016
CRA Redevelopment Plan Adoption (CRA Board) ..........................................
August 9`", 2016
CRA Redevelopment Plan 15t Reading (City Commission) ..............................
Septern b r 8'1r, 2016
CRA Redevelopment Plan 2nd Reading (City Commission) .............................
September X0'1` , 2016
Notes:
1. Items in red are tentative 15t and 2nd Reading dates at City Commission.
Page 209 of 223
12. B.
NEW BUSINESS
8/2/2016
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 8/2/2016
REQUESTED ACTION BY COMMISSION: Approve the request of Vice Mayor Mack McCray to distribute
$1,000 of his Community Support Funds to the Suits for Seniors program, a non-profit organization.
EXPLANATION OF REQUEST. Suits for Seniors is a program that raises funds to provide suits for
graduating seniors to use in future employment opportunities. It empowers young men to look and do their
best in the job market. The program is in conjunction with an 8 week program addressing job preparedness
and gaining the ability to attain and sustain employment.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? There will be no affect on any City programs
or services
FISCAL IMPACT. Budgeted
Expend $1,000 of Vice Mayor McCray's Community Support Funds that were budgeted in the 2015/2016 fiscal
year, account 001 - 1110-511-95-47
ALTERNATIVES: Do not allow the distribution of the funds.
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION:
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
ATTACHMENTS:
Type Description
Other Community Support Fund Request Form
REVIEWERS:
Department Reviewer Action Date
Page 210 of 223
City Clerk
Pyle, Judith
Approved
Finance
Howard, Tim
Approved
City Manager
LaVerriere, Lori
Approved
WMADIMINGNIM
7/28/2016 - 4:00 PPA
7/28/2016 - 4:13 PPA
Page 211 of 223
AV71411M
74' EXHIBIT "A"
COMMUNITY SUPPORT FUNDS
, REQUEST FORM
Part I - Summary of Request (to be completed by City Clerk)
Date of Request:
Requested by Mayor/Commissioner:
Amount Requested:
Recipient/Payee:
Description of project, program, or ai
7 -2 Y- / 4,
Vlt e
Part 11 - Availability of funds
The annual appropriation of funds available to the requesting Member of the
Commission listed above is $,8 * 0 _.
The balance of funds available for the requesting Member of the Commission is
ME=
where are funds available as requested
D There are insufficient funds available as requested
Dated: LI -41 By:
�bty Clerk
1/ 114
Part III -Eligibility Evaluation
g -'-Public funds will not be used to improve private property unless there is a clear
public need, purpose and benefit
he recipient/payee provides services within the City
9 -'The public purpose is beneficial to the entire community served by such donation
Dated:
By:
Requesting Member of the City Commission
S:\CC\WP\COMMUNITY INVESTMENT FUN DS\Comm u nity.Support—Funs—poli cy.2015.doc
Page 212 of 223
13.A.
COMMUNITY REDEVELOPMENT ADVISORY BOARD
8/2/2016
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 8/2/2016
REQUESTED ACTION BY COMMISSION:
Reports -- None
EXPLANATION OF REQUEST:
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT:
ALTERNATIVES:
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION:
CLIMATE ACTION DISCUSSION:
Is this a grant?
Grant Amount:
REVIEWERS:
Department Reviewer Action Date
City Clerk Pyle, Judith Approved 7/22/2016 - 4:66 PM
Page 213 of 223
13. B.
COMMUNITY REDEVELOPMENT ADVISORY BOARD
8/2/2016
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 8/2/2016
REQUESTED ACTION BY COMMISSION:
Pending Items
1. City Services Survey for the CRA
EXPLANATION OF REQUEST:
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT:
ALTERNATIVES:
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION:
CLIMATE ACTION DISCUSSION:
Is this a grant?
Grant Amount:
REVIEWERS:
Department
City Clerk
Reviewer Action Date
Pyle, Judith Approved 7/22/2016 - 4:66 PM
Page 214 of 223
13.C.
COMMUNITY REDEVELOPMENT ADVISORY BOARD
8/2/2016
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 8/2/2016
REQUESTED ACTION BY COMMISSION:
New Assignments -- None
EXPLANATION OF REQUEST:
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT:
ALTERNATIVES:
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION:
CLIMATE ACTION DISCUSSION:
Is this a grant?
Grant Amount:
REVIEWERS:
Department Reviewer Action Date
City Clerk Pyle, Judith Approved 7/22/2016 - 4:66 PM
Page 215 of 223
15.A.
FUTURE AGENDA ITEMS
8/2/2016
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 8/2/2016
REQUESTED ACTION BY COMMISSION: Interlocal Agreement between City of Boynton Beach and Ocean
Ridge for Fire Rescue Services - TBD
EXPLANATION OF REQUEST:
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT:
ALTERNATIVES:
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION:
CLIMATE ACTION DISCUSSION:
Is this a grant?
Grant Amount:
REVIEWERS:
Department
Fire
Reviewer Action Date
Stanzione, Tammy Approved 7/20/2016 - 11:05 AM
Page 216 of 223
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 8/2/2016
REQUESTED ACTION BY COMMISSION:
Monthly Departmental Presentations:
Golf - August 2016
Development - September 2016
Fire - October 2016
Human Resources - November 2016
City Clerk - December 2016
Library - January 2017
Communications/Marketing - February 2017
EXPLANATION OF REQUEST:
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT:
ALTERNATIVES:
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION:
CLIMATE ACTION DISCUSSION:
Is this a grant?
Grant Amount:
REVIEWERS:
Department
City Clerk
Finance
City Manager
15. B.
FUTURE AGENDA ITEMS
8/2/2016
Reviewer
Action
Date
Pyle, Judith
Approved
7/22/2016 - 4:40 PM
Howard, Tim
Approved
7/25/2016 - 8:00 AM
LaVerriere, Lori
Approved
7/27/2016 - 2:43 PM
Page 217 of 223
Page 218 of 223
15.C.
FUTURE AGENDA ITEMS
8/2/2016
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 8/2/2016
REQUESTED ACTION BY COMMISSION: 211 E. Ocean Avenue (MSPM 16-005) (Heard by Planning &
Development Board on July 26, 2016) - August 16, 2016
EXPLANATION OF REQUEST:
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT:
ALTERNATIVES:
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION:
CLIMATE ACTION DISCUSSION:
Is this a grant?
Grant Amount:
REVIEWERS:
Department
City Clerk
Finance
City Manager
Reviewer
Action
Date
Pyle, Judith
Approved
7/22/2016 - 4:43 PM
Howard, Tim
Approved
7/25/2016 - 8:07 AM
LaVerriere, Lori
Approved
7/27/2016 - 2:39 PM
Page 219 of 223
15.D.
FUTURE AGENDA ITEMS
8/2/2016
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 8/2/2016
REQUESTED ACTION BY COMMISSION: Comprehensive Plan's Coastal Management Element Te)d
Amendments (CPTH 16-001) (Heard by Planning and Development Board on July 26, 2016) - August 16,
2016.
EXPLANATION OF REQUEST:
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT:
ALTERNATIVES:
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION:
CLIMATE ACTION DISCUSSION:
Is this a grant?
Grant Amount:
REVIEWERS:
Department
Reviewer
Action
Date
City Clerk
Pyle, Judith
Approved
7/22/2016 - 4:44 PM
Finance
Howard, Tim
Approved
7/25/2016 - 8:07 AM
City Manager
LaVerriere, Lori
Approved
7/27/2016 - 2:41 PM
Page 220 of 223
15.E.
FUTURE AGENDA ITEMS
8/2/2016
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 8/2/2016
REQUESTED ACTION BY COMMISSION: Review results from Employee Clinic RFP -August 16, 2016
EXPLANATION OF REQUEST:
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT:
ALTERNATIVES:
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION:
CLIMATE ACTION DISCUSSION:
Is this a grant?
Grant Amount:
REVIEWERS:
Department
Finance
Finance
City Manager
Reviewer
Action
Date
Howard, Tim
Approved
7/26/2016 - 0:51 AM
Howard, Tim
Approved
7/26/2016 - 0:51 AM
LaVerriere, Lori
Approved
7/27/2016 - 2:42 PM
Page 221 of 223
15.F.
FUTURE AGENDA ITEMS
8/2/2016
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 8/2/2016
REQUESTED ACTION BY COMMISSION: Commission to discuss red light camera program and American
Traffic Solutions contract. -August 16, 2016
EXPLANATION OF REQUEST:
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT:
ALTERNATIVES:
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION:
CLIMATE ACTION DISCUSSION:
Is this a grant?
Grant Amount:
REVIEWERS:
Department
Finance
Finance
City Manager
Reviewer
Action
Date
Howard, Tim
Approved
7/25/2016 - 8:45 AM
Howard, Tim
Approved
7/25/2016 - 8:45 AM
LaVerriere, Lori
Approved
7/27/2016 - 2:41 FSM
Page 222 of 223
15.G.
FUTURE AGENDA ITEMS
8/2/2016
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 8/2/2016
REQUESTED ACTION BY COMMISSION: City Commission at the July 19, 2016 meeting requested that legal
review the outstanding legal issues that involve the District and update the City Commission - TBD
EXPLANATION OF REQUEST:
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT:
ALTERNATIVES:
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION:
CLIMATE ACTION DISCUSSION:
Is this a grant?
Grant Amount:
REVIEWERS:
Department
Finance
Finance
City Manager
Reviewer
Action
Date
Howard, Tim
Approved
7/26/2016 - 8:08 AM
Howard, Tim
Approved
7/26/2016 - 8:08 AM
LaVerriere, Lori
Approved
7/27/2016 - 2:43 FSM
Page 223 of 223