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Agenda 05-03-16The City of Boynton Beach City Commission Agenda Tuesday, May 3, 2016, 6:30 PM Commission Chambers 100 E. Boynton Beach Blvd., Boynton Beach, FL 33435 Regular City Commission Meeting Boynton Beach City Commission Mayor Steven B. Grant (At Large) Vice Mayor Mack McCray (District 11) Commissioner Justin Katz (District 1) Commissioner Christina L. Romelus (District III) Commissioner Joe Casello (District IV) Lori LaVerriere, City Manager James Cherof, City Attorney Judith A. Pyle, Interim City Clerk *MISSION* To create a sustainable community by providing exceptional municipal services, in a financially responsible manner. www. boynton- beach. org Page 1 of 212 WELCOME Thank you for attending the City Commission Meeting GENERAL RULES & PROCEDURES FOR PUBLIC PARTICIPATION AT CITY OF BOYNTON BEACH COMMISSION MEETINGS THE AGENDA: There is an official agenda for every meeting of the City Commissioners, which determines the order of business conducted at the meeting. The City Commission will not take action upon any matter, proposal, or item of business, which is not listed upon the official agenda, unless a majority of the Commission has first consented to the presentation for consideration and action. • Consent Agenda Items: These are items which the Commission does not need to discuss individually and which are voted on as a group. • Regular Agenda Items: These are items which the Commission will discuss individually in the order listed on the agenda. • Voice Vote: A voice vote by the Commission indicates approval of the agenda item. This can be by either a regular voice vote with "Ayes & Nays" or by a roll call vote. SPEAKING AT COMMISSION MEETINGS: The public is encouraged to offer comment to the Commission at their meetings during Public Hearings, Public Audience, and on any regular agenda item, as hereinafter described. City Commission meetings are business meetings and, as such, the Commission retains the right to impose time limits on the discussion on an issue. • Public Hearings: Any citizen may speak on an official agenda item under the section entitled "Public Hearings." • Public Audience: Any citizen may be heard concerning any matter within the scope of the jurisdiction of the Commission - Time Limit - Three (3) Minutes • Regular Agenda Items: Any citizen may speak on any official agenda item(s) listed on the agenda after a motion has been made and properly seconded, with the exception of Consent Agenda Items that have not been pulled for separate vote, reports, presentations and first reading of Ordinances - Time Limit - Three (3) minutes ADDRESSING THE COMMISSION: When addressing the Commission, please step up to either podium and state, for the record, your name and address. DECORUM: Any person who disputes the meeting while addressing the Commission may be ordered by the presiding officer to cease further comments and/or to step down from the podium. Failure to discontinue comments or step down when so ordered shall be treated as a continuing disruption of the public meeting. An order by the presiding officer issued to control the decorum of the meeting is binding, unless over -ruled by the majority vote of the Commission members present. Please turn off all pagers and cellular phones in the City Commission Chambers while the City Commission Meeting is in session. City Commission meetings are held in the Boynton Beach City Commission Chambers, 100 East Boynton Beach Boulevard, Boynton Beach. All regular meetings are held typically on the first and third Tuesdays of every month, starting at 6:30 p.m. (Please check the Agenda Schedule - some meetings have been moved due to Holidays/Election Day). Page 2of212 1. OPENINGS A. Call to Order - Mayor Steven B. Grant Invocation - Rev. Rick Riccardi, Police Chaplin Pledge of Allegiance to the Flag led by Mayor Grant Agenda Approval: 1. Additions, Deletions, Corrections 2. Adoption 2. OTHER A. Informational items by Members of the City Commission 3. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS A. Representative Lori Berman and Senator Jeff Clemens would like to present a 2016 post legislative session update to the City Commission. B. Hear brief presentation on 2016 legislative session from city lobbyist, Mat Forest, of Ballard Partners, Inc. C. Presentation on the successes of the City's award-winning Historic Preservation Program by Warren Adams, Historic Preservation Planner, in conjunction with recognizing National Preservation Month. D. Proclaim May 2016 as National Mental Health Month. The proclamation will be accepted by the Boynton Beach Mental Health Committee. E. Hear a presentation by Boynton Beach Community High School's visual art students, and their instructor Gwenn Seuling, on the Inside Out Project. 4. PUBLIC AUDIENCE INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at the discretion of the Chair, this 3 minute allowance may need to be adjusted depending on the level of business coming before the City Commission) 5. ADMINISTRATIVE A. PROPOSED RESOLUTION NO. R16-065 - Appoint a City Commission representative and alternate to the Palm Beach County League of Cities B. Appoint eligible members of the community to serve in vacant positions on City advisory boards. The following Regular (Reg) and Alternate (Alt) Student (Stu) and Nonvoting Stu (N/V Stu) openings east: Building Board of Adjustments and Appeals: 2 Alts Education and Youth Advisory Bd: 1 Stu N/V Page 3of212 Historic Resource Preservation Bd: 3 Regs and 2 Alt. Library Board: 2 Regs Recreation & Parks Bd: 1 Reg Senior Advisory Board: 3 Regs and 2 Alts Veterans Advisory Commission: 2 Alts 6. CONSENT AGENDA Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments A. PROPOSED RESOLUTION NO. R16-066 - Authorize the City Manager to sign a contract agreement with Waterblasting, LLC for the removal of lime sludge buildup from the South Softening Clarifier located at the East Water Treatment Plant. The total expenditure for this service is $9,750.00. B. Accept second quarter report on operations of the Schoolhouse Children's Museum and Learning Center for FY15-16. C. Donate $51K from federal forfeiture funds to Gulf Stream Council - Boy Scouts of America. D. Authorize the purchase of Avaya network infrastructure equipment from RONCO Communications in the amount of $40,222.86, utilizing pricing from the State of Florida - NASPO Contract #43220000-WSCA- 1 4 -ACS Avaya NASPO # AR603. E. Accept the Fiscal Year 2015-2016 Budget Status Report of the General Fund and the Utilities Fund for the six (6) month period ending March 31, 2016. F. Approve the minutes from the Regular City Commission meeting held on April 19, 2016. 7. BIDS AND PURCHASES OVER $100,000 A. Authorize the City Manager to approve, under an emergency basis, repairs and replacement of HVAC units at City Hall, Sims Center and the Madsen Center in the amount of $179,620.75 per the attached Memorandum #16-004. 8. CODE COMPLIANCE & LEGAL SETTLEMENTS A. Approve negotiated settlement in the amount of $50,000.00 in the case of Cynthia L. Fitting and Joseph M. Fitting v. City of Boynton Beach, Florida and Charles Turco. 9. PUBLIC HEARING 7 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS The City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission. A. Request to approve a Community Design Plan Appeal (CDPA 16-001) for relief from the Land Development Regulations (LDR), Chapter 4, Article III, Section 10.A.3. Monotony Restrictions, requiring enhanced walls designed with offsets and other elements to avoid an expansive monotonous appearance for 514 — 518 West Ocean Drive, located west of 1-95 and east of the CSX Railroad, south of the terminus of West Ocean Avenue on 6.9 acres zoned M-1 (Industrial). Agent is Bradley Miller with Miller Land Planning, Inc. (Tabled to May 17, 2016 Commission meeting.) B. Request new site plan approval to construct outdoor self -storage for luxury recreational vehicles and boats at 514 — 518 West Ocean Drive, located west of 1-95 and east of the CSX Railroad, south of the terminus of West Ocean Drive on 6.9 acres zoned M-1 (Industrial). Agent: Bradley Page 4of212 Miller, Miller Land Planning, Inc. representing property owner Stor-All Luxury RV & Boat Storage LLC. (Tabled to May 17, 2016 Commission meeting.) 10. CITY MANAGER'S REPORT - None 11. UNFINISHED BUSINESS - None 12. NEW BUSINESS A. Discussion by City Commission and action regarding maintenance or modification of the configuration of the Community Redevelopment Agency Board. B. PROPOSED RESOLUTION NO. R16-067 - Amend Resolution R15-136 which created the Community Redevelopment Advisory Board. 13. LEGAL A. PROPOSED ORDINANCE NO 16-009 - SECOND READING - PUBLIC HEARING - Approve dissolution of the Veterans Advisory Commission. B. Pursuant to Section 286.011(8), Florida Statutes, the City Attorney is requesting a private attorney- client session of the City Commission to discuss the following lawsuit which has been served on the City of Boynton Beach: GLADYS CANNON, Plaintiff vs. CITY OF BOYNTON BEACH, Defendant — In the Fifteenth Judicial Circuit in and for Palm Beach County, Florida, Case No. 50 -2008 -CA - 003012 Division: AB 14. FUTURE AGENDA ITEMS -None 15. ADJOURNMENT NOTICE 1F APER.SON DECIDES TOAPPEALANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, HE/SHE WILL NEED ARECORD OF THE PROCEEDINGSAND, FOR SUCH PURPOSE, HE/SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING 1S MADE, WHICH RECORD INCLUDES THE TESTIMONYAND EVIDENCE UPON WHICH THEAPPEAL 1S TO BE BASED. (F.S. 286.0105) THE CITY SHALL FURNISH APPROPRIATEAUXII.IARYAIDSAND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL W1THA DISABILITYAN EQUAL OPPORTUNITY TO PARTICIPATE 1N AND ENJOY THE BENEFITS OFA SERVICE, PROGRAM, ORACTWITY CONDUCTED BY THE CITY PLEASE CONTACT THE CITY CLERK'S OFFICE, (561) 742-6060 OR (TTY)1-800-955-8771, AT LEAST 48 HOURS PRIOR TO THE PROGRAM ORACTIVITY 1N ORDER FOR THE CITY TO REA.SONABLYACCOMMODATE YOUR REQUEST. ADD1TIONALAGENDAITEMS MAY BEADDED SUBSEQUENT TO THE PUBLICATION OF THEAGENDA ON THECITY'S WEB SITE. INFORMATION REGARDING 1TEMSADDED TO THEAGENDAAFTER 1T 1S PUBLISHED ON THE C1TYS WEB SITE CAN BE OBTAINED FROM THE OFFICE OF THE CITY CLERK. Page5of212 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 5/3/2016 REQUESTED ACTION BY COMMISSION: Call to Order - Mayor Steven B. Grant Invocation - Rev. Rick Riccardi, Police Chaplin Pledge of Allegiance to the Flag led by Mayor Grant Agenda Approval: 1. Additions, Deletions, Corrections 2. Adoption EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT. Non -budgeted ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: REVIEWERS: Department Reviewer Action Date 1.A. OPENING ITEMS 5/3/2016 Page 6of212 City Clerk Pyle, Judith Approved 4/26/2016 - 2:25 PPA Page 7 of 212 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 5/3/2016 REQUESTED ACTION BY COMMISSION: Informational items by Members of the City Commission EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: CLIMATE ACTION DISCUSSION: Is this a grant? Grant Amount: REVIEWERS: Department City Clerk 2.A. OTHER 5/3/2016 Reviewer Action Date Foyle, Judith Approved 4/26/2016 - 2:25 FSM Page 8of212 3.A. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS 5/3/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 5/3/2016 REQUESTED ACTION BY COMMISSION: Representative Lori Berman and Senator Jeff Clemens would like to present a 2016 post legislative session update to the City Commission. EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: CLIMATE ACTION DISCUSSION: Is this a grant? Grant Amount: REVIEWERS: Department City Clerk Finance City Manager Reviewer Action Date Pyle, Judith Approved 4/27/2016 - 3:00 PM Alibrandi, Julie Approved 4/29/2016- 11:47 AM LaVerriere, Lori Approved 4/29/2016 - 1:47 PM Page 9of212 3.B. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS 5/3/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 5/3/2016 REQUESTED ACTION BY COMMISSION: Hear brief presentation on 2016 legislative session from city lobbyist, Mat Forest, of Ballard Partners, Inc. EXPLANATION OF REQUEST. Attached please find a post legislative summary from our city lobbyist, Mathew Forest. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Our lobbyist has successfully obtained grant funding as well as state appropriations for various city projects. FISCAL IMPACT. Budgeted ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: CLIMATE ACTION DISCUSSION: Is this a grant? Grant Amount: ATTACHMENTS: Type D Addendum REVIEWERS: Department City Manager Finance City Manager Description Session Summary 2016 Reviewer Action Date LaVerriere, Lori Approved 4/20/2016 - 3:15 AM Alibrandi, Julie Approved 4/20/2016- 11:46 AM LaVerriere, Lori Approved 4/20/2016 - 1:46 PM Page 10 of 212 Page 11 of 212 Memorandum To: Lori LaVerriere, City Manager John Durgan, Sp cial Projects Coordinator From: Mat Forrestrl Date: March 21, 2016 Re: 2016 Session Summary The 2016 Legislative Session concluded on Friday, March 11 at 6:45 p.m. Not only does it mark the end of the official 60 Day Regular Session but it marks the end of several months of legislative meetings at the Capitol that started in August of 2015. In short, it will probably be pretty quiet in Tallahassee now until after the November 2016 elections! It was a pleasure to once again work with you and the entire staff at the City of Boynton Beach. I appreciate the updates and alerts that you and John sent me. With 1,880 bills filed this Session you can never have enough eyes helping watch everything! Below is a summary of the legislative and appropriation "highlights" from the 2016 Session. If you would like more information on any issue or if there is legislation you would like to know about that I did not include please feel free to let me know. Boynton Beach Appropriation Requests: We successfully advocated for funding of another water project for the City of Boynton Beach but unfortunately this year we could not prevent it from being vetoed. Rep. Berman and Sen. Sachs sponsored our request and the Legislature included $800,000 for the water project at Mangrove Park in the budget they passed. However, as previously reported, the Governor did veto this allocation. Funding for water projects remains a very competitive process. This year the Legislature received requests for roughly 473 projects totaling over $674 million. From this list the Legislature approved, and passed in the budget roughly 191 projects totaling $81.7 million. An obvious significant reduction from the projects that were submitted. In the budget however, the Governor vetoed 60 water projects totaling around $20 million. In the end, roughly 28% of all projects that applied were funded and at level of around 9% of the total amount requested. We are obviously disappointed with the veto. Of the 60 projects that the Governor vetoed, which included Boynton Beach, he stated this: "While some water projects may also contribute to a statewide objective, not all projects demonstrate an ability to clearly contribute to a statewide investment. The following projects TALLAHASSEE WEST PALM BEACH JACKSONVILLE MIAMI TAMPA ORLANDO FORT LAUDERDALE Fmk A ., rl„ i F ""k1.! Ci .i Pl,'J r �. ',•( itr-.�..,..I �. of 1 ,.._ ._ _oei .I, ,'�4 ,. ,, ,.., .. �i.': .�... �t;� ,_,. agb12`"bf 212 2016 Session Summary March 22, 2016 2 1 P a g c are vetoed because they did not provide a clear return for the investment." I remain optimistic we can be successful next year in this area and we will continue to work with the City staff to strengthen our applications and projects for the 2017 Session. On a positive front we were successful in advocating for funding of the Florida Recreation Development Assistance Program (FRDAP). After mixed results in the early stages of the budget drafting process, in the end the Legislature provided enough funding for the Small Development Projects to reach the City of Boynton Beach Congress Avenue Barrier Free Park project which was ranked 451 of 132 projects. The City will receive $50,000 for the project. Legislative Tracking Report: Below is a summary of bills that were the most noteworthy to the City of Boynton Beach. HB 4027 Relating to Traffic Infraction Detectors by Rep. Artiles (R, Miami) DIED The House once again passed a bill that would have repealed provisions relating to the installation & use of traffic infraction detectors, better known as Red Light Cameras. The bill passed the House by a vote of 83 to 33. The bill died in committee in the Senate. HB 7059 Relating to Election Dates for Municipal Office by the House State Affairs Committee and Rep. Caldwell (R, Lehigh Acres). DIED This bill preempted to the State the authority to establish election dates for municipal elections. It passed the House .... With the help of strong opposition from several municipalities including Boynton Beach the Senate never brought up the bill. It died in messages. HB 823 relating to Substance Abuse & Recovery Fraudulent Business Practices Pilot Project by Rep. Rooney (R, Palm Beach Gardens) DIED SB 1138 Relating to Ethical Marketing Practices for Substance Abuse Services by Sen. Clemens (D, Lake Worth) DIED Unfortunately "new" legislation relating to the recovery residence industry failed to pass in the House and Senate. Both bills, while slightly different, both died waiting to be heard in various committees. HB 1361 Relating to Growth Management by Rep. LaRosa (R, Kissimee) and Sen. Diaz de la Portilla (R, Miami) Y" 1 it ' This was the main growth management bill this year and unlike other Sessions was pretty well balanced in terms of public and private sector support. In short summary from the bill analysis the bill does the following: Annexation of Enclaves The bill expands the size allowed for the expedited annexation of enclaves from 10 acres to 110 acres. Page 13 of 212 2016 Session Summary March 22, 2016 31Pag c Administrative Challenges to Comprehensive Plan Amendments: • The bill provides that a recommended order submitted to the Department of Economic Opportunity (DEO) by an administrative law judge regarding a challenged comprehensive plan amendment becomes final within 90 days without agency action or an agreement to extend the time. • The bill requires a 45 day time limit for certain expedited administrative proceedings. Developments of Regional Impact (DRI) • The bill authorizes DRIs to reduce height, density, or intensity without losing vested rights. • The bill specifies that a proposed development that would otherwise require DRI review must follow the state coordinated review process, but only if it requires an amendment to the comprehensive plan. • The bill allows a developer, DEO, and local government, to amend their agreement that a development is "essentially built -out" without a notification of proposed change necessary for a substantial deviation. • The bill provides that certain unbuilt land uses specified in an agreement establishing that a development is "essentially built out," may be substituted for another land use. • The bill provides that phase date extensions are not substantial deviations under certain circumstances. • The bill provides that previously developed lands acquired for development as part of an existing DRI are not subject to aggregation under certain circumstances. • The bill authorizes DRIs to rescind their DRI development order. Sector Plans The bill decreases the minimum required acreage of sector plans from 15,000 acres to 5,000 acres. This bill was sent to the Governor on March 11 and he has until March 26 to act on it. I'll continue to monitor it and update you on its final outcome. HB 93 & SP 418 Relating to Law Enforcement Officer Body Cameras by the Rep. S. Jones (Il, West Park ) and Sena Smith (Il, Ft. Lauderdale) Y" 1 1 The "body camera bill" moved quickly and easily through the House and Senate. It passed all of its committees unanimously and without any amendments. It passed as filed before Session. In summary it: • Requires law enforcement agency that permits its law enforcement officers to wear body cameras to establish policies & procedures addressing proper use, maintenance, & storage of cameras & data • Requires such policies & procedures to include specified information; requires agency to ensure that specified personnel are trained • Requires that data be retained in accordance with specified requirements • Requires periodic review of agency body camera practices • Exempts recordings from specified provisions relating to interception of wire, electronic, & oral communications. Page 14 of 212 2016 Session Summary March 22, 2016 4 1 P a g c • Effective Date: upon becoming a law • In summary, the bills broadly spell out policies that local government shall implement IF they use body cameras. Specifically: "A law enforcement agency that permits its law enforcement officers to wear body cameras shall establish policies and procedures addressing the proper use, maintenance, and storage of body cameras and the data recorded by body cameras. The policies and procedures must include: (a) General guidelines for the proper use, maintenance, and storage of bodv cameras. (b) Any limitations on which law enforcement officers are permitted to wear body cameras. (c) Any limitations on law -enforcement -related encounters and activities in which law enforcement officers are ermitted to wear bodv cameras. (d) General guidelines for the proper storage, retention and release of audio and video data recorded by body ramp raa_ (3) A law enforcement agency that permits its law enforcement officers to wear bodv cameras shall: (a) Ensure that all personnel who wear, use, maintain, or store body cameras are trained in the law enforcement agency's policies and procedures concerning them. (b) Ensure that all personnel who use, maintain, store, or release audio or video data recorded by body cameras are trained in the law enforcement agency's policies and procedures. (c) Retain audio and video data recorded by body cameras in accordance with the requirements of s. 119.021, except as otherwise provided by law. (d) Perform a periodic review of actual agency body camera practices to ensure conformity with the agency's policies and procedures. The bill was sent to the Governor on March 9 and he has until March 24 to act. Page 15 of 212 2016 Session Summary March 22, 2016 5 1 P a g c HB 1015 & SB 1222 Relating to Millage Rates by Rep. Nunez Miami) and Sen. Flares (R, Miami) 111F;11 This bill moved well in the House, passing all 3 of its committees of reference before not being heard on the floor. The Senate bill passed 2 of its 3 committees also without much opposition before failing to be heard in its last committee. The House and Senate bills changed a lot from how they were filed so it's hard to say how they will start again in the future but, in my opinion, based on their progress this year some version(s) will be back again in 2017. Flares (R, Miami) Y," It 2 k, P"W V it "This bill requires a State or local government to bear the responsibility for the cost of relocating utility facilities in a public easement, absent an agreement to the contrary. Specifically, the bill provides that a governmental authority must bear the cost of utility work required to eliminate an unreasonable interference if the utility is located within an existing and valid utility easement granted by recorded plat, regardless of whether such land was subsequently acquired by the governmental authority, by dedication, transfer of fee, or otherwise." It has been around for a few Sessions now and passed most committees and both Chambers without much opposition or debate. It was signed by the Governor on March 10 and was effective upon becoming a law. In short, the new statute changes the requirement in 125.42 F.S., and related statutes, to "within the right—of—way limits of" and removes the existing description of "aalenff_.It also adds anew exception, (j) If a utility is lawfully located within an existing and valid utility easement granted by recorded plat, regardless of whether such land was subsequently acquired by the authority by dedication, transfer of fee, or otherwise, the authority must bear the cost of the utility work required to eliminate an unreasonable interference. The authority shall pay the entire expense properly attributable to such work after deducting any increase in the value of a new facility and any salvage value derived from an old facility. HB 7015 and SB 1074 relating to Property Tax Assessments byte House F T Committee and Sen. Gaetz (R, Destln) DIED These bills proposed and amendment to the State Constitution to allow the Legislature to limit the growth in assessed value of homestead & specified non -homestead property to a growth rate in just value & to prohibit increases in assessed value of homestead & specified non -homestead property if just value of the property decreases. This resolution, if it passed the Legislature, would have been on the November ballot for consideration by a statewide vote. The bill passed the House by a vote of 88 to 25 but died in Committee in the Senate. It will not be on the ballot. Page 16 of 212 2016 Session Summary March 22, 2016 6 1 P a g c HB 345 & SB 456 Relating to Firefighters by Rep. Fltzen agen , Ft.Myers) and Sen. Latvala (R, Clearwater) DIED This bill sought to shift the presumption as to a firefighter's condition or impairment of health caused by cancer while in the line of duty to".... presumed to have been accidental and to have been suffered in the line of duty unless the contrary is shown by competent evidence." It moved decently well in the Senate, passing 2 of 3 committees with just one vote in opposition. It died waiting to be heard in its final committee of reference. The House bill failed to be heard in any committee. HB 181 & SB 598 Relating to Public Warks Projects by Rep. Van Zant (R, Palatka) and Sen. Brandes (R, St. Petersburg) DIED These bills sought to prohibit State & political subdivisions that contract for public works projects from imposing restrictive conditions on certain contractors, subcontractors, or material suppliers or carriers. In short, it prohibits preference to "local" bidders for a project if any State funds are used for the project. It died in Committee in the Senate and failed to be heard on the Floor in the House. HB 735 & SB 660 Relating to Local Governments by Rep. Castello (R, Part ®range) and Sen. Hays (R, Umatilla) DIED These bills authorized the use of impact fees to construct new capital facilities or to improve, alter, or expand existing capital facilities • Authorizing a county or municipality to impose a surcharge on documents taxable under provisions for the purpose of funding certain capital improvements and capital facilities in lieu of imposing impact fees • Restricting the amount of the surcharge • Prohibiting a county or municipality that imposes a surcharge for an authorized purpose from also imposing an impact fee for the same purpose, etc. The House bill was never heard in committee. The Senate bill passed its first of three committees of reference but was never heard again after that. HB 881 ` SB 7014Relating Retirement b I4ep. I4 I4 , Plant City) and the Senate Governmental Oversight Accountability Committee and HB 7107 relating to Public The House once again passed a pension reform bill but it died in the Senate. When the Session started HB 881 was filed and looked like the main pension bill in the House but it was never heard in Committee. Instead, HB 7107 emerged in mid-February from the House State Affairs committee and would eventually pass the House by a vote of 72 to 38, mostly along party lines. The Senate did not hear the bill. Page 17 of 212 2016 Session Summary March 22, 2016 7 1 P a g c A comparable bill in the Senate, 7014 passed two of three committees without much opposition but died waiting to be heard in its final committee stop. HB 1389 Relating to Special Risk Class by Rep. Rader (D, Baca Ratan) SIF This bill would have added certified 911 public safety telecommunicators to the Special Risk Class for insurance purposes. It would have required such members to have their benefits calculated in accordance with provisions for Regular Class members. It was never heard in the House and a Senate version was never filed. B 1492 Relating by ■ ep. Watson (1), Miami Gardens) and Sen. Bullard (1), Cutler Bay) DIED These bills would have created a Special Review Commission and require law enforcement agencies to report lethal use -of -force incidents to the commission. They also required State Attorneys & other prosecuting entities to notify the Commission of inquiries into use -of -force fatalities & determinations not to pursue charges. The bills were never heard in the House or Senate. HB 1021 and SB 1220 Relating Award of Attorney Fees in public Records Enforcement Actions by Rep. Steube (R, Sarasota) and Sena Garcia (R, Miami) SIF These bills looked to address the problem of predatory public records request for quick settlements to attorneys, a problem that has increasingly impacted many local Governments. They would have provided guidance to judges in determining whether to grant or deny enforcement costs, including reasonable attorney fees, in actions requiring agencies to disclose public records. A court would have had to assess and award the reasonable costs of enforcement, including reasonable attorney fees, against the responsible agency if it determined that the agency unlawfully refused to permit the public record to be inspected or copied; and the complainant provided written notice identifying the public record request to the agency's custodian of public records at least 5 days before filing the civil action. These bills came close to passing but sadly close doesn't matter in the Legislative process. It passed the Senate without much opposition but the House bill stalled in the Committee process. It never made it on the agenda in its third and final committee of reference. This issue remains a priority of many cities and I think you will see it filed again in 2017. If there is any legislation that I have not covered, or if you want more information on any of the legislation above, please let me know and I'd be happy to provide it to you. It is a pleasure to represent and work for the City of Boynton Beach and we look forward to working with you to prepare for the 2017 Session! ME, Page 18 of 212 3.C. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS 5/3/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 5/3/2016 REQUESTED ACTION BY COMMISSION: Presentation on the successes of the City's award- winning Historic Preservation Program by Warren Adams, Historic Preservation Planner, in conjunction with recognizing National Preservation Month. EXPLANATION OF REQUEST: Since the National Trust for Historic Preservation created Preservation Week in 1971 to spotlight grassroots preservation efforts in America, it has grown into an annual celebration observed by towns and cities with events ranging from architectural and historic tours and award ceremonies, to fundraising events, educational programs, and heritage tourism opportunities. Due to its overwhelming popularity, in 2005, the celebration was extended to the entire month of May. Preservation Month now provides a longer opportunity to celebrate the diverse and unique heritage of our country and enable more Americans to become involved in the growing preservation movement. In celebration of Historic Preservation Month, a short presentation has been prepared to highlight the successes of the City's award-winning Historic Preservation Program. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? N/A FISCAL IMPACT. N/A ALTERNATIVES: None recommended STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: N/A CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: N/A Is this a grant? No Grant Amount: REVIEWERS: Page 19 of 212 Department Reviewer Action Development Rumpf, Michael Approved Finance Alibrandi, Julie Approved City Manager LaVerriere, Lori Approved Date 4/28/2016 - 8:43 AM 4/29/2016 - 10:59 AM 4/29/2016 - 1:43 PPA Page 20 of 212 3.D. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS 5/3/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 5/3/2016 REQUESTED ACTION BY COMMISSION: Proclaim May 2016 as National Mental Health Month. The proclamation will be accepted by the Boynton Beach Mental Health Committee. EXPLANATION OF REQUEST: One in four adults in Palm Beach County, as well as 21 percent of children and youth have mental illness and nearly half of those suffer from two or more conditions simultaneously, including schizophrenia, bipolar disorder, substance abuse and depression which may result in joblessness, domestic violence, homelessness, absenteeism, divorce, bullying, school dropouts and suicide. Advocates and elected officials in South County have proclaimed mental health a priority and have combined efforts to provide leadership and assistance to break the silence throughout Palm Beach County through the Action Alliance on Mental Health HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: Not to proclaim May 2016 as National Mental Health Month STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: CLIMATE ACTION DISCUSSION: Is this a grant? Grant Amount: ATTACHMENTS: Type Description Proclamation Proclamation Page 21 of 212 REVIEWERS: Department City Clerk Finance City Manager Reviewer Action Pyle, Judith Approved Alibrandi, Julie Approved LaVerriere, Lori Approved Date 4/28/2016 - 10:04 AM 4/29/2016 - 11:42 AM 4/29/2016 - 1:49 PPA Page 22 of 212 ProcCamatibn WHEREAS, mental illness is recognized as a prevalent health problem in America, exceeding cancer, lung disease, heart disease and obesity combined, and early diagnosis and treatment can enable most individuals to recover and lead productive lives; and WHEREAS, one in four adults in Palm Beach County, as well as 21 percent of children and youth have mental illness and nearly half of those suffer from two or more conditions simultaneously, including schizophrenia, bipolar disorder, substance abuse and depression which may result in joblessness, domestic violence, homelessness, absenteeism, divorce, bullying, school dropouts and suicide; and WHEREAS, the capacity of mental health service providers and stakeholders in Palm Beach County is being severely diminished as a result of economic limitations and political divisions that hinder education, early identification and access to service, and stand in the way of organizing for services; and WHEREAS, advocates and elected officials in South County have proclaimed mental health a priority and have combined efforts to provide leadership and assistance to break the silence throughout Palm Beach County through the Action Alliance on Mental Health; and WHEREAS, every citizen shares the burden of mental health problems and has a responsibility to recommit our community to increasing awareness and understanding of mental health, the steps our citizens can take to protect their mental health, and the need for early identification and accessible services for all people struggling with mental illness NOW, THEREFORE, in recognition of the efforts of the Boynton Beach Mental Health Committee to promote mental health education and awareness in the community, I, Steven B. Grant, by virtue of the authority vested in me as Mayor of the City of Boynton Beach, Florida, hereby proclaim May 2016 as: National Mental Health Month IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Boynton Beach, Florida, to be affixed at Boynton Beach, Florida the Third day of May Two Thousand and Sixteen. Steven B. Grant, Mayor ATTEST: City Clerk Page 23 of 212 3.E. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS 5/3/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 5/3/2016 REQUESTED ACTION BY COMMISSION: Hear a presentation by Boynton Beach Community High School's visual art students, and their instructor Gwenn Seuling, on the Inside Out Project. EXPLANATION OF REQUEST: Visual Arts Student Mara Angobaldo, a 15 -year old student at Boynton Beach Community High School, photographed 30 teens that are advocates for "homeless teens" in our community. The final 36" x 52" images will be temporarily adhered to the walkways leading into City Hall May 2, 2016, 5 p.m. to 7p.m. This project is part of a worldwide initiative, Inside Out Project, that raises awareness of homeless teens. Click here for more information on the project: http://www.insideoutproject.net/en. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The Inside Out Project, done in collaboration with the City of Boynton Beach's Art in Public Places Program, has raised awareness of homeless teens in our community. Continued discussion will take place on how the City can assist displaced students at Boynton Beach Community High School. FISCAL IMPACT. None ALTERNATIVES: Not hear the presentation STRATEGIC PLAN: Positive and Exciting Boynton Beach Image: "Curb appeal" to Reputation STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? Grant Amount: REVIEWERS: Department Reviewer Action Date Page 24 of 212 Public Arts Coles-Dobay, Debby Approved 4/25/2016 - 2:31 PPA Finance Howard, Tim Approved 4/27/2016 - 2:50 PPA City Manager LaVerriere, Lori Approved 4/28/2016 - 4:03 PPA Page 25 of 212 5.A. ADMINISTRATIVE 5/3/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 5/3/2016 REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R16-065 - Appoint a City Commission representative and alternate to the Palm Beach County League of Cities EXPLANATION OF REQUEST: The Palm Beach County League of Cities shall advocate the collective interests of the municipalities in Palm Beach County in accordance with the principles of self-government. The Municipal League of Palm Beach County meets on the fourth Wednesday of each month at 10:30 a.m. at various locations. The membership term is one year. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Maintain awareness and have input into matters of significance to the City FISCAL IMPACT. None ALTERNATIVES: The alternative would be to not make an appointment to this organization. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Resolution Attachment REVIEWERS: Description Resolution Explanation of Committee Page 26 of 212 Department Reviewer Action Date City Clerk Fele, Judith Approved 4/6/2016 - :11 PPA Page 27 of 212 I RESOLUTION NO. R16- 2 3 A RESOLUTION OF THE CITY OF BOYNTON BEACH, 4 FLORIDA, APPOINTING AS A 5 REPRESENTATIVE TO THE PALM BEACH COUNTY 6 LEAGUE OF CITIES, AND APPOINTING 7 AS ALTERNATE 8 REPRESENTATIVE TO THE PALM BEACH COUNTY 9 LEAGUE OF CITIES; AND PROVIDING AN 10 EFFECTIVE DATE. 11 12 13 WHEREAS, the City Commission of the City of Boynton Beach, Florida, is entitled 14 to representation on the Palm Beach County League of Cities; and 15 WHEREAS, the City Commission has considered the qualifications necessary for 16 such representation and wishes to bestow upon the following named individuals such right 17 and honor of service. 18 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 19 THE CITY OF BOYNTON BEACH, FLORIDA THAT: 20 Section 1. The "WHEREAS" clauses above are hereby ratified and confirmed as 21 being true and correct and incorporated herein by reference. 22 Section 2. The City Commission of the City of Boynton Beach, Florida, hereby 23 appoints 24 appoints 25 County League of Cities. as a representative to the League of Cities and as alternate representative to the Palm Beach 26 Section 3. That this Resolution shall become effective immediately upon passage. 27 Page 28 of 212 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 PASSED AND ADOPTED this day of May, 2016. ATTEST: Judith A. Pyle, CMC Interim City Clerk (Corporate Seal) CITY OF BOYNTON BEACH, FLORIDA Mayor — Steven B. Grant Vice Mayor — Mack McCray Commissioner — Justin Katz Commissioner — Christina Romelus Commissioner — Joe Casello 32 33 S:ACAARESOAAppoinfinems\Reso -Palm Beach County League of Cities 2015.doc VOTE YES NO Page 29 of 212 PALM BEACH COUNTY LEAGUE OF CITIES The Palm Beach County League of Cities shall advocate the collective interests of the municipalities in Palm Beach County in accordance with the principles of self- government. The Municipal League of Palm Beach County meets on the fourth Wednesday of each month at 10:30 a.m. at various locations. The membership term is one year. METROPOLITAN PLANNING ORGANIZATION The Metropolitan Planning Organization was created by federal regulations and Florida Statutes to meet federal requirements for obtaining and expending federal transportation funds. The MPO is composed of local elected officials from County and municipal governments and applicable transportation authorities, and is independent of local elected bodies. The responsibilities of the MPO encompass multi -modal transportation planning and address short-term (five-year) and long-range (20 -year) time frames. The MPO meeting is held every third Thursday of the month at 9:00 a.m. in the 12th floor conference room of the Government Center. COALITION OF BOYNTON WEST RESIDENTS ASSOCIATION The Coalition of Boynton West Residential Associations (COBWRA) is an assembly of representatives of the various subdivisions in unincorporated Boynton Beach. As a courtesy to the City of Boynton Beach, a City representative and alternate are welcome to attend the meetings to address issues of interest or concern. The meeting is held the 3rd Wednesday of each month at 10:00 a.m. at various locations throughout the COBWRA area. COUNTYWIDE INTERGOVERNMENTAL COORDINATION PROGRAM The Countywide Intergovernmental Coordination Program has been in place for several years under the auspices of two interlocal agreements that were signed by all municipalities, the School Board, the Water Management District and several special districts. The members of this Forum meet quarterly to discuss issues of inter - jurisdictional significance. Each individual local government decides the length of the term. C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\691D421A-1075-40E4-BA3B-9642B37DD2DE\Boynton Beach. 1093.1. PALM_BEACH_COUNTY_COMMITTEE_-_Explanation_of_Duties.docx Page 30 of 212 5.B. ADMINISTRATIVE 5/3/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 5/3/2016 REQUESTED ACTION BY COMMISSION: Appoint eligible members of the community to serve in vacant positions on City advisory boards. The following Regular (Reg) and Alternate (Alt) Student (Stu) and Nonvoting Stu (N/V Stu) openings exist: Building Board of Adjustments and Appeals: 2 Alts Education and Youth Advisory Bd: 1 Stu N/V Historic Resource Preservation Bd: 3 Regs and 2 Alt. Library Board: 2 Regs Recreation & Parks Bd: 1 Reg Senior Advisory Board: 3 Regs and 2 Alts Veterans Advisory Commission: 2 Alts EXPLANATION OF REQUEST. The attached list contains the names of those who have applied for vacancies on the various Advisory Boards. A list of vacancies is provided with the designated Commission members having responsibility for the appointment to fill each vacancy. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Appointments are necessary to keep our Advisory Board full and operating as effectively as possible. FISCAL IMPACT. Non -budgeted None ALTERNATIVES: Allow vacancies to remain unfilled. STRATEGIC PLAN: High Performing City Organization STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 31 of 212 ATTACHMENTS: Type D Other D Other D Other D Other D Other D Other D Other REVIEWERS: Department City Clerk Reviewer Pyle, Judith Description Appointments Black Salomonsson Tidwell Fletcher Mondello Richardson Action Approved Date 4/26/2016 - 2:25 PPA Page 32 of 212 Building Board of Adjustment & Appeals Mayor Grant Alt 1 yr term to 12/15 Tabled (2) IV Casello Alt 1 yr term to 12/15 Tabled (3) Applicants RM Education and Youth Advisory Board Mayor Grant Stu NN 1 yr term to 12/16 Tabled (2) Applicants None Historic Resource Preservation Board IV Casello Reg 3 yr term to 4/19 Mayor Grant Reg 3 yr term to 4/19 1 Katz Reg 3 yr term to 4/19 II McCray Alt 1 yr term to 4/17 III Romelus Alt 1 yr term to 4/17 Applicants Cheryl Black - Current Alternate Eric Salomonsson - Current Regular Hollis Tidwell - Current Alternate 111 Romelus Reg IV Casello Reg Applicants Kerry -Ann Fletcher Recreation & Parks Board 2 yr term to 12/16 Tabled (2) 2 yr term to 12/18 Tabled (2) I Katz Reg 3 yr term to 12/16 Applicant Julie Mondello - Current Alternate Page 33 of 212 Senior Advisory Board I Katz Reg 2 yr term to 12/16 Tabled (2) 11 McCray Reg 2 yr term to 12/16 Tabled (2) IV Casello Alt 1 yr term to 12/16 Tabled (3) Mayor Grant Alt 1 yr term to 12/16 Tabled (3) Applicants Andrew Richardson Page 34 of 212 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard Boynton Beach, FL 33435 Phone: (561) 742-6000 Thank you for your interest in serving on the City's Historic Resources Preservation Board and for taking the time to complete this application. Please print or type all answers clearly. If instructions are not followed or the application is not completed in its entirety, the form will be returned for clarification, RNMITI-M City: Home Phone: E-mail Address: prior occupation: Please indicate your area of expertise, experience and/or education: -33q35 Please indicate your interest/motivation to serve on this Board and what you believe you can contribute to the City in its efforts to preserve its historical assets: numae- c�= lnft�aitr, I havm Are you a registered voter in Palm Beach County? U.,les 0 No Have you ever been convicted of a crime? El Yes WO If so, when? Where? Have you ever served on an Advisory Board? es 0 No If Yes, what board, when and where? Please list any professional memberships: k - ),C_ I hereby certify that the statements and answers provided herein are true and accurate. I understand thLat if alsstatements may be cause for removal from a board. Signature: J Date: Return Completed Application to: V Attn: Janet Prainito, City Clerk 100 E. Boynton Beach Blvd. Boynton Beach, FL 33435 Fax: 561-742-6090 Email: cityclerk@bbfl.us 301.1j 3483 tri ]In V S:\CC\WPXBOARDS\Applications\HRPS APPLICATION (Rev).doc 4/20/2016 Page 35 of 212 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard Boynton Beach, FL 33435 Phone: (561) 742-6000 I 1 17 TE I!' E I �i I I 11171 Thank you for your interest in serving on the City's Historic Resources Preservation Board and for taking the time to complete this application. Please print or type all answers clearly. If instructions are not followed or the application is not completed in its entirety, the form will be returned for clarification. Name: ER 1c, a 5 Address: 10 Dori-IA11% City: Home Phone: E-mail Address: CurrFt c ee indicate LOAD9950IJ on or if retired, prior area nce and/or education: M Please indicate your interest/motivation to serve on this Board and what you believe you can contribute to the City in its efforts to preserve its historical asslts: a� AM A, (, 1) R U�W A hA 6 A�91A 6 HO PMt b I WE- -FO E X IM A 173- 11�ZM� OF 7WeTiNlc 09'Ct1ovflA1_ W02f 0 Are you a registered voter in Palm Beach County? Yes 0 No Have you ever been convicted of a crime? FYes �No If so, when? , Where? Have you ever served on an Advisory Board? Yes 0 No If Yes, what board when and where? MC AZ060 A- It 61% A- 01 �67 I Please list any professional memberships: I herebyf certify y the statements and answers provided herein are true and accurate", I understand b* at, annointelvan false statements may be cause for re from a --a I f r board. V Wn 7a7z -0 f\) r --CD Signature: ure: J Date: mw� W lRefitirn- qompleted Application to: -t.7 Attn: Janet Prainito, City Clerk ZC C. 100 E. Boynton Beach Blvd. z Boynton Beach, FL 33435 -11", CID Fax: 561-742-6090 0 iiry rn Email: cityclerk@bbtl.us 2 S:\CCkWP\BOARDS\Applications\HRPB APPLICATION (Rev).doc 412=016 Page 36 of 212 MR. SALOMONSSON salomonssone@nbps.org • Before or after school by appt. • Extra Help days for each class section Born: I • 21 June 1966; Worcester, MA Education: • • M.A. History, 2005; Fitchburg State College, Fitchburg, MA B.A. History, 1992; Worcester State College; Worcester, MA Associates, Horticultural Science, 1986; Stockbridge School of Agriculture; Amherst, MA Published Works: Books fCo-authorl Swedes of Greater Worcester, Charleston, SC; Arcadia Press, 2002. Worcester 1880-1920,- Charleston SC; Arcadia Press, 2003. Swedes of Greater Worcester Revisited, Charleston, SC; Arcadia Press, 2004. Worcester Postcard History, Charleston SC; Arcadia Press, 2005. Books rAuthorl Swedish Heritage in Worcester, Mass; Charleston, SC; The History Press, (Tentative: Fall 2015) Articles "`Faith of Our Fathers: The Transformation of the Swedish Ethnic Churches in Worcester, MA", Swedish American Historical Quarterly, Vol. IV, No. 4; October 2004 "Ethnicity Transformed: The Swedish Cemetery Corporation of Worcester, MA", Swedish American Historical Quarterly, Vol. LIX, No.3; July 2008 Awards: Kev to the City of Worcester. 23 August 2003. • For the publication of Worcester 1880-1920 Swedish National Federation Heritage-Award,_24 lune 2007. • For efforts in maintaining and preserving the Swedish -American legacy in the greater Worcester, MA area NBPS_Soaring Eagle Award, May 2013 • Annual teaching award recognizing contributions to NBPS; awarded by colleagues. Community: • Boynton Beach Historic Resources Preservation Board member, 2011—present Personal Interests: I love being outdoors eithergardening or in the workshop in my free time. I'm one of those old -school 'tinkerers. Collecting ephemera and artifacts, especially those related to the Worcester Swedes, the 1939 World's Fair, the 1938 New England Hurricane, World War II, and the period of the 1930s and 1940s is also another passion of mine. I'm also a pop culture fan and love things related to music (1930s -1960s), television (1 9SOs-1 980s) and old-time radio programs. Page 37 of 212 CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard Boynton Beach, FL 33435 Phone: (561) 742-6000 `rhank you for your interest in serving on the City's Historic Resources Preservation Board and for taking the time to complete this application. Please print or type all answers clearly. If instructions are not followed or the application is not completed in its entirety, the form will be returned for clarification. Name: ko I I is I ijwe 11 1-, Address: ' 2-4 YVV 3,wo Av� 22 City: 8>nv" Bjz&r_L_ State: FL Zip Code: 77 cf 3 F Home Phone: Cell Phone: 5*_4 1 77P7 4S*01 E-mail Address: Current occupation or, if retired, prior occupation: , a&An:jAtAAVr-C_ Please indicate your area of expertise, experience and/or education-, 4XL(_Iei 4rct.� r -e_ V- , s, to r N'z. R i "¢. r v. -+x V' A Please indicate your interest/motivation to serve on this Board and what you believe you can contribute to the City in its efforts to preserve its historical assets: pn,.2 " 4 -i's &_ 0-..' . V% ave �+k \ � 5; r. Jk_ 4.AV f'& S Are you a registered voter in Palm Beach County? Have you ever been convicted of a crime? If so, when? Where? Have you ever served on an Advisory Board? tT-Yes 11 No 171 Yes 2-111ro— 75—�._ ■, If Yes, what board, when and where? fic rcol — (-,) ( rt D,:h a1±9r 111=11 PTUM MP I hereby certify t at the statements and answers provided herein are true and accurate. I understand that if p Ise statements may be taus for rel,oval from a board. /I I- 0 Signature:! Date.L Return Completed Application to: Attn: Janet Prainito, City Clerk 100 E. Boynton Beach Blvd. Boynton Beach, FL 33435 Fax: 561-742-6090 Email: cityclerk@bbfl.us C:kUser"olits.BMA\AppDatakLocalkMir,rosoh\WindowskTomporary Internet FilaskContent.OLAlook%BLDJQDTRV4RPB APPLICATION (Rev) (2),doc 412912016 Page 38 of 212 CITY OF BOYNTON BE, ADVISORY BOARD APPOINTMENT APPLICATION Thank you for your interest in serving on a City advisory board and for taking the time to fill out this form. Please print or type all answers clearly. If instructions are not followed or the application is not filled out in its entirety, the form will be returned for clarification. Name&'0\4444 /e c L� Address 4 Q/J Phone: Zip Code E -mail Address: �'✓/` / � � �"' [ � � %�./°�` Alternate S- s ��`'lphone: Gender: ZFemale Current occupation or, if retired, prior occupation ✓ItG�r�A�1�+r.�j� Education and Youth Advisory Board:uC Veterans Advisory Commission: _ Education Police Officers' Retirement Trust Fund: 6 l Gender: ZFemale Male Are you a registered voter? Do you reside within the Boynton Beach City limits? Do you own/manage a business within the City lir its: If "yes", name of business..'>�' Are you currently serving on a City board? Have you served on a City board in the past? If so, which board(s) and when? 4 Have you ever been convicted of a ri ? If so, when Whe Yes Yes No No l No No Please indicate which advisory board you are seeking appointment. A board list, requirements, responsibilities and meeting times and dates is attached. Arts Commission: Police Officers' Retirement Trust Fund: _ Building Board of Adjustment & Appeals: Recreation & Parks Board: _ Community Redevelopment Agency Advisory Board:"' Senior Advisory Board: Education and Youth Advisory Board:uC Veterans Advisory Commission: _ �CO Employees' Pension Board: _ W Firefighters' Pension Trust Fund: Golf Course Advisory Committee: Library Board: b� Planning & Development Board: ='rn What personal qualifications do you possess (i.e., profession, previous experience, x branch of military service or Page 39 of 212 Vs>1t, i y Feel free to attach an extra she ',fir resume. Return the completed form to the City Clerk's Office, 100 East Boynton Beach Boulevard, City Hall, Boynton Beach, FL 33425-0310. It will be placed in the City's Talent Bank, a file to which Commissioners may turn for candidates when board openings occur. I hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. Signa n Date: Revised 11/19/15 8:57 AM S:\CC\WP\BOARDS\APPMENTS\Master Form - Talent Bank Form.doc Page 40 of 212 Pyle, Judith From: Majors, Wally Sent: Friday, April 22, 2016 5:26 PM To: Julie Mondello; Pyle, Judith Subject: Re: Agenda I'm not sure if you need to be appointed by a City Commissioner, By way of this message I'll check with our interim City Clerk. Wally On Apr 22, 2016, at 4:37 PM, Julie Mondello <iuliemondel lo a.,yahoo.com> wrote: ,/'HiWally! I just wanted to inquire how I can get a permanent placement on the board. Thanks! Julie On Apr 22, 2016 3:16 PM, "Majors, Wally" <MajorsW(? ,bbfl.us> wrote: Good afternoon, Attached is the agenda for the Board meeting on Monday. Feel free to let me know if you want to add any item to the agenda. Wally Majors, Director Recreation Et Parks, Administration City of Boynton Beach 125 S.E. 2nd Ave. I Boynton Beach, Florida 33435 o:561-742-6255 1 f: 561-742-6238 MaiorsW@bbft.us I www. boynton -beach. o Like us on FaCebookil 7 America's Gateway to the Gulfstream Please be advised that Florida has a broad piblic records low and all correspondence to me via email may be subject to oisclo5ure.Undcr Florida records law, email addresses are public records. Therefore, your e-mail communication and your e-mail addres!, may be subject to public disclosure. Page 41 of 212 Wally Majors, Director Recreation Ft Parks, Administration City of Boynton Beach 125 S.E. 2nd Ave. I Boynton Beach, Florida 33435 o; 561-742-6255 1 f: 561-742-6238 • MaiorsW@bbft.us I www. boynton -beach. or Like us on Facebookla 11221= IM6 America's Gateway to the Gulfstream Please be advised that Florida has a broad public records low and oil correspondence to me via ema it may he subject to disclosure Under Florida records low, email addresses are put -4i( records. Therefore, your e-mail communication and your e-mail address may be subject to public disclosure. Page 42 of 212 Ellis, Shayla From: noreply@123contactform.com Sent: Friday, April 22, 2016 2:52 PM To: City Clerk Subject: Advisory Board Appointment application Today's date 04/22/2016 Name andrew richardson Gender Male Phone number 561-414-4210 Address 301 s.e. l2av apt 2 boynton bch, fla 33435 United States Current occupation or, if printing,all areas retired, prior occupation Education 2 yrs college Are you a registered voter? x�es Do you reside within the Yes Boynton Beach City limits? Do you own/manage a No business within City limits? If "yes", name of business: Are you currently serving No on a City board? Have you served on a City No board in the past? If "yes", which board(s) and when? Have you ever been Yes convicted of a crime? OK If "yes", when and where? trespassing,maybe 10 yrs. ago Advisory Board Senior Advisory Board Personal Qualifications army,worked at 45th st. mental health 3 yrs., Professional Memberships C" c.n Certification 1, the applicant, hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. 1 Page 43 of 212 CONSENTAGENDA 5/3/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 5/3/2016 REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R16-066 -Authorize the City Manager to sign a contract agreement with Waterblasting, LLC for the removal of lime sludge buildup from the South Softening Clarifier located at the East Water Treatment Plant. The total expenditure for this service is $9,750.00. EXPLANATION OF REQUEST. The softening clarifiers are the main treatment units at the East Water Treatment Plant (East WTP) and are individually scheduled for maintenance each year. In particular, the removal of lime sludge buildup from the units is critical as it not only impacts their operation but the chemical reactions occurring within the unit as well. The South Softening Clarifier is currently offline and requires cleaning. There are not many companies offering these required services; the vendor submitting a quote $120.00 less than the selected vendor, performed the task last year and their performance was determined to be unsatisfactory. Waterblasting, LLC, as the second lowest quote, was selected as the most responsive, responsible, service provider; a copy of the proposals for cleaning the softening clarifier is attached. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? This project is in support of the Utilities ongoing facilities maintenance program. The program preserves the integrity of each structure to ensure continued good water production and quality for home and industrial consumers. FISCAL IMPACT. Budgeted Funds are available in account: 401-2811-536-49-17 ALTERNATIVES: Utilities personnel could perform this work, however, the department does not own the requisite equipment and the project would consume an inordinate amount of personnel time. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? Grant Amount: Page 44 of 212 ATTACHMENTS: Type REVIEWERS: Department Reviewer Utilities Groff, Colin Utilities Groff, Colin Assistant City Manager Pyle, Judith Legal Swanson, Lynn Finance Alibrandi, Julie City Manager LaVerriere, Lori Description Resolution approving City Manager to sign Acceptance of Proposal with Waterblasting LLC, Contract Proposals Action Date Approved 4/19/2016 - 2:14 PPA Approved 4/19/2016 - 2:14 PPA Approved 4/26/2016 - 2:26 PPA Approved 4/28/2016 - 9:16 AKA Approved 4/29/2016 - 12:15 PPA Approved 4/29/2016 - 1:50 PPA Page 45 of 212 1 RESOLUTION NO. R16- 2 3 A RESOLUTION OF THE CITY OF BOYNTON BEACH, 4 FLORIDA, APPROVING AND AUTHORIZING THE CITY 5 MANAGER TO SIGN THE ACCEPTANCE OF PROPOSAL WITH 6 WATERBLASTING, LLC., FOR THE REMOVAL OF LIME 7 SLUDGE BUILDUP FROM THE SOUTH SOFTENING 8 CLARIFIER AT THE EAST WATER TREATMENT PLANT IN 9 THE AMOUNT OF $9,750.00; AND PROVIDING AN EFFECTIVE 10 DATE 11 12 WHEREAS, the softening clarifiers are the main treatment units at the East Water 13 Treatment Plant and are individually scheduled for maintenance each year; and 14 WHEREAS, the South Softening Clarifier is currently offline and requires 15 cleaning; and 16 WHEREAS, Waterblasting, LLC., was selected as the most responsive, lowest 17 cost service provider; and 18 WHEREAS, the City Commission, upon recommendation of staff, deems it to be 19 in the best interests of the citizens and residents of the City of Boynton Beach to approve 20 and authorize the City Manager to sign the Acceptance of Proposal with Waterblasting, 21 LLC., for the removal of lime sludge buildup from the South Softening Clarifier located at 22 the East Water Treatment Plant in the amount of $9,750.00. 23 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION 24 OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 25 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 26 being true and correct and are hereby made a specific part of this Resolution upon adoption 27 hereof. 28 Section 2. The City Commission of the City of Boynton Beach, Florida, 29 hereby approves and authorizes the City Manager to sign the Acceptance of Proposal 30 with Waterblasting, LLC., for the removal of lime sludge buildup from the South C:AProgram Files (X86)ANeevia.Com\DocconverterproATemp\NVDC\7BFA3278-948A-4075-BE43-CD5446ED2473\Boytti gge 46 of 212 Beach.3201.1.Lime_ Sludge_Removal_Agreement_With Waterblasting-_Reso.Doc I'' 31 Softening Clarifier located at the East Water Treatment Plant in the amount of $9,750.00, 32 a copy of which is attached hereto as Exhibit "A". 33 Section 3. That this Resolution shall become effective immediately. 34 PASSED AND ADOPTED this day of 2016. 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 ATTEST: 52 53 54 55 Judith A. Pyle, CMC 56 Interim City Clerk 57 58 59 (Corporate Seal) 60 CITY OF BOYNTON BEACH, FLORIDA Mayor — Steven B. Grant Vice Mayor — Mack McCray Commissioner — Justin Katz Commissioner — Christina L. Romelus Commissioner — Joe Casello VOTE YES NO C:AProgram Files (X86)ANeevia.Com\DocconverterproATemp\NVDC\7BFA3278-948A-4075-BE43-CD5446ED2473\Boytti gge 47 of 212 Beach.3201.1.Lime_ Sludge_Removal_Agreement_With Waterblasting-_Reso.Doc I'' K7 G H [n H H H O Z H ED H Z H n Z H H ca r Ea s I. lo-� H IV ci H fn H H H O Z w H Ln d C o 0 7 v5 Ln to O 0 0 O r N � +M O H in W � C H i H O H +H O +H H Z r + H ty r � 4 b � H � H H r H r H �d i K i i r i H i r r + +M O + w Z rn r H .... W � d b + C Nm pi + r0 w U' ro K7 d H H �H �b H r H b H i C + 3 m O o i by o + H o r Ls5 ED O O o W i n W H H � M + HH H O Z N 0 H + C H obd rA � n Z i tai Gi i3 H Z + H tlH i i + r i i i d + tij i ti i H i + W rW �d r tb O p4 pu tji i + ®P sP rtri N o I t4 o co i w w gage '48 of 212 FOR PURCHASS: Pressure Cleaning of South softening basin to remove lime sludge deposits placedREASON prior G being VENDOR INFORMATION: I OTHER INFORMATION: Name: _, - - - Admin. r l5ae: 04/08/2016 _(contact): ASAP (X Address: 3170 SE Slater Street Engineering Date Needed: 04120/2016 Confirm. Stuart, FL 34997 ust. Rel. J ASAP/Conf. F ACKUP DOCS. —DELIVERY. I— . SUBMITTED: Brent Hcrffpauir Water Qual. Quotes/Verbal___. 1E. Admin. 40 Irl)772-223-7393 Pumping Quotes/WrittenPhone _ _._290 0 over$2000) Vendor ... ,._. P4g Serv. Sole Source Ltr. kRequirements: Plu 99 INITIATOR: Bevis Pigott e Insurance Instructions: APPR ProjectMeter Page 49 of 212 UdWes Department 114E Woolbright Road Boynton Beach, Florida 33435 Phone (561) 742-6400 FAX (561742-6298 DiffownifflM Pressure. Cleaning of South softening basin to remove lime sludge deposits prior to being placed in service. ATTACH THE ABOVE QUOTATIONS TO REQUISITION AND SEND T* PURCHASING DEPT. Page 50 of 212 Equa I Opportunity Employer Date: 4/7/2016 II I- A 0 w-4VU811 �kffl IMAT." IMAYM .14 :1 U MI I M04 0 IV p01111. you for your records. ® Identify FDOT#'s and Project Fin#'s mi Notify us of Prevailing Wage, Certified Payroll, and EEO circumstances. Provide accompanying documentation and contact information for the officers responsible for handling each. Contact Scheduling Coordinator within 2 weeks or as soon as possible to schedule removal at bjcjgv��MgIgL or 772-260-3429. Notify us immediately of any scheduling conflicts or changes Page 11 Page 51 of 212 David Roland Project Name. Clarifier cleaning Boynton Beach Water Project Location: Boynton Water Plant 1602 Seacrest Blvd Project City, State: Boynton Beach Boynton Beach, Fl. FINM DOTM We hereby propose to flumish the equipment and labor necessary for the completion of Ultra Fhgh Hydroblasting to remove the following materials / markings including utilizing a vacuum system to recover all water and associated debris. Page 52 of 212 Customer agrees to provide a legal water supply site onsite, If It Is required that Waterblasting, LLC supply the Water Supply: water required for any scope of work there will be an additional $150.00 added to each Invoice. (Per truck / Per day). Thickness: N Profile Acceptance: An authorized representative for the customer will be on -hand at the start of the project and at intervals throughout the project to approve the profile and acceptability of work. Traffic Control: Property Protection: Customer is responsible for protecting surrounding property, pedestrians, and other traffic. Joints and Edging-, Marking materials shall be removed from the horizontal surface. Waterblasting provides no protection of any joint scaling material at the horizontal/vertical transition, expansion joint, or crack /crack sealant, etc. Raised Pavement Markers: Cleanup: Ghat lasting, LLC will wash down areas once cleaning is complete. Dump Site Customer will he responsible for providing a readily accessible dumpsite an location Page 52 of 212 Any situation that could result in possible back -charges must be brought to the attention of Waterblasting in writing within 24 hours of when the incident occurred. Waterblasting, LLC will be given the opportunity to fix/repair the Back Charges: damage before any back -charges are incurred or within 24 hours of when Customer should have discovered the condition upon its exercise of custoniary due diligence, whichever is earlier. Such notice shall provide sufficient detail to Waterblasting, LLC noting it is the sole and direct cause of the condition and shall provide Waterblastingcom a reasonable opportunity in advance of any assessment of a back charge to address the situation. X. Waterblasting, LLC liabty in any if or action related to its work under this Proposal shall in no event exceed the amount R f the Proposal and such liability may be fully discharged by a reimbursement of any payments received by Waterblasting, LLC from Customer under this Proposal. This limitation of liability is expressly intended to apply to all types of claims, including but not limited to claims for Waterblasting, LLC own negligence. Waterblastin& LLC shall have no liability or Page 53 of 2 responsibility for any damages or injuries caused by others or caused by events or circumstances beyond its reasonable control. X1. Customer is responsible for advising Waterbtasting, LLC in writing at the time of accepting this Proposal of any and all objects, structures, pipes, cables, lines or other such items which could be damaged by Waterblasting, LLC during the performance of its work. 07 -ME XH. Customer shall immediately inspect the work when substantially completed by Waterblasting, LLC and advise Waterblastin& LLC in writing of any aspect of the work which is not acceptable, providing Waterblasting, LLC a reasonable opportunity to address such issue. A full and complete acceptance of the work shall be presumed upon the Customer making final payment. Waterblasting, LLC warrants its work will be free from defects and be performed in a good workmanlike manner. Waterblasting, LLC provides no warranties, express or implied, including but not limited to any implied warranty of merchantability or fitness for a particular purpose. Waterblasting, LLC shall not be responsible for any special, incidental or consequential damages. i=illlSitLLIL;IJLLi�TL�l7�7!?!T'C dMIM71 % "I LI do the work as specified. Payments will be made as outlined above. Customer Signature: Print Name: Title IMM Please indicate by circle if this is a Yes No Certified Payroll Project Prevailing Wage Conditions Yes No Please indicate by circle if this is an Yes No EEO Project mp�41mlflt- Print Name: Title Page 54 of 212 Respectfully Submitted: Brent Hoffpu 01W Communication is the Key to Successful Projects To help ensure project performance this page can be given to Project Manager, Field Supervisor, Trac Control Supervisor, etc. 11 11 1 �, � —4 I � 1R�, 1 1' R WITIFI, I'M R I H ! 11, 1 - , ri Tell Us Early: Shift lengths, lane restrictions, quantity goals, anticipated "idle time" and of multiple line widths if possible. (i.e., channel, gore, lane, edge) Infonn us of any substantial auantity changes Water: Clean hydrant water only. No quarry water, pond water, stream water etc. as they contain too much algae and dirt and will clog filters quickly. A water truck is OK if no rust or dirt, the tanker is equipped with a pump, and the operator is on hand to operate the tanker truck for filling our truck. Discharee water: Customer needs a plan and location on the job site that is ready to discharge filtered vacuum water mid -shift. (+/- 1,200 gal.). Cannot be within ISO' of a standing body of water per EPA. Potential for extra work: We can best accommodate added work when we know about it early in the shift. Idle Times: Idle times are expected, but please tell us about how long we'll be down so that we can knH w which machine tuning tasks we have time for. Transverse line or stoi) bar/crosswalks: These may require us to set up a special spraybar. Notify us early. Types of Paint: As much as possible tell us of all variables such as Thermo, Ternp, Epoxy, ETC. L rout: Please paint "Start Remove" and "Stop Remove" with small arrow or brackets to identify all removal items sand, equipment, and materials I ror T-Masional toppligTH-d-foff truck adjustments. I o be cone outside of truck) Page 55 of 212 UUEUWM5M 3170 SE Slater Street, Stuart Fl. 34997 - Office 772.223.7393 1 Fax 772.223-5461 Equal Opportunity Employer M; rt� �-, m Date: 4/7/2016 It is imjgortantto&Lt the Waterblaster's Name and Phone #.....and give him Yom as well. We appreciate the opporftmity to work for you. The information below is intended to help with contacts in our working relationsbip. 1 Waterblasting LLC 3170 SE Sl,?.ter St, S Contact Information Randy Roberts 772-233-1244 [qjidyLebwaLe �blasdn&pqm Brent Hoffpauir 772-260-3429 .tLQ,i Lit@ SENIOR PROJECT MANAGER Scott Watson — (Management and leadership responsibility for our crews and is the best person to contact regarding needs or issues during that time. 772-807-0858 vaterb lea t s i n&4 eAxn.,~cnn Latson@.vv Elizabeth Ogrodnik-Daunt 772-223-7393 EEO Maria Lopez 772-223-7393 Page 56 of 212 TME Page 57 of 212 PAINTING a CONTRACTORS MU rd IF 1 AFRIL -70 2-014 YK"" TO: David Roland f FROM f South Cleaning 77 FHrj7 -.1 .. 177, 11 1 11 j ! M -U= CC: Berk Pigott Milm Goodwin Page 58 of 212 The lowest quote for this job was provided by Hartzell Painting, who performed the same services last year. However, Hartzell did not perform the services satisfactorily. In particular, there was no supervisor on site and the workers did not follow safe work practices or have the proper safety gear. Thus, we recommend awarding the work to Waterblasting based on the given reason and due to the fact that the difference in quotes is only $120 (Hartzell - $9,630; Waterblasting - $9,750). Page 59 of 212 March 17,2016 Attention: Mr. Jason Walker, Project Manager L I NTUZN�Vr;`� in reyerenceTo-Tne-a-roremeni:ionea project anc7pTQXTeqJT-%X-U•-W- quote you our price as follows: r tY.e exclusion mentioned below. Our price does not include: Steel repair if needed. Removing and reinstall of electrical items (If needed) Removing nor adjusting of weir (If any) Cleaning and Coating or touch-up of submerged steel or concr] Our yxice does include: SUW,1,4ng of all labor. -crata-ials and eiruiTment to comnlete the work aS Der sDecified below. MM2=t, I it Surface Preparation: Remove all lime deposits from submerged steel surfaces using 40,01#' machine. Dispose removed lime at local landfill. was= .Siouthland Painting Corp NACF Cefflfled Coatings inspector Level III CWt. and Concrete Coating Inspector on Staff. yMv,_5outhla Opilint' rp � 11 - n ------ Dg!�O— LLQM 954-854-3138 cell, 954-748-2770 office, 9S4-748-2901 fax, email L I . I J , L I Main Office - 2635 NW 47' Street 9 Fort Lauderdale, FL 33311 a 954-748-2770 9 Fax 954- 748 -2901 West Palm Beach Office - 6650 W. Indiantown Road Suite 32C* Jupiter, Florida 33458 * 954-748-2770 Page 60 of 212 Enter your TIN In the appropriate r provided _..I given on line 1 to avoid Social security number withholding.backup For m ' residentor S' page 1 accountenth:19% It Is your employer Identification number (EIM. It you do not have a number, see How to get a 77N on page S. or Note. If the f e than one • for on •sus 4 for Million ,vuldellnes on a • - penalties14 17 1 2 IRA 61 2 Under 1. The number shown on this form is n-ry correct taxpayer Identification number (or I am waiting for a number to be issued to me)-. and 9 I am net subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I arn no longer subject to backup withholding, and Mfflfff:,, (WL Asa. 102,31X FOMI W-9 ftv. 12-2014) Page 61 of 212 Y1�}Y t1+t,!l1lf+ f (y p { yi r, }'' rY Taxpayer Request Identification fir, Number II„�r and �' � i lY,.- z }> ar' not send to the IRS. ( ! on yaw income tax return). Narr* is required on Tff:114� 5o not I@&” this line blank- ING LLC nameldisregarded entity name, K different above Driate box for toderal tax c1twification: chack only one of the followring seven boxes: 4 E smpt%ns (codes apply only to LJ aft y!IndivIduaVacle� single -member - c, x corporation,a w. �. > �� >>:s -' Notix, For a single -member LLC that is disregarded, do not check ULC; check the appropriate box in the line above for Exemption from FATCA reporting i the tax classification of #. A iOtheru a Address (number, street, and apt.or sufte no.) 1 rr SESLATER STREET I a ZIP code IqTIIADT s 34997 r Tax }.. 'r „rrt , , y Number9r Enter your TIN In the appropriate r provided _..I given on line 1 to avoid Social security number withholding.backup For m ' residentor S' page 1 accountenth:19% It Is your employer Identification number (EIM. It you do not have a number, see How to get a 77N on page S. or Note. If the f e than one • for on •sus 4 for Million ,vuldellnes on a • - penalties14 17 1 2 IRA 61 2 Under 1. The number shown on this form is n-ry correct taxpayer Identification number (or I am waiting for a number to be issued to me)-. and 9 I am net subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I arn no longer subject to backup withholding, and Mfflfff:,, (WL Asa. 102,31X FOMI W-9 ftv. 12-2014) Page 61 of 212 6.B. CONSENTAGENDA 5/3/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 5/3/2016 REQUESTED ACTION BY COMMISSION: Accept second quarter report on operations of the Schoolhouse Children's Museum and Learning Center for FY 15-16. EXPLANATION OF REQUEST: Per the City's Management Agreement with the Schoolhouse Children's Museum, the Executive Director shall submit a quarterly report to the City Commission on all of its activities, revenues and expenditures at a regularly scheduled Commission meeting. Report covers January 1, 2016 thru March 31, 2016. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? None FISCAL IMPACT. Budgeted None ALTERNATIVES: Do not accept the report. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type r REVIEWERS: Description Schoolhouse Children's Museum 2nd Quarter Report Page 62 of 212 Department Reviewer Action Date Library Clark, Craig Approved 4/21/2016 - 1:01 PPA Assistant City Manager Pyle, Judith Approved 4/26/2016 - 2:26 PPA Finance Howard, Tim Approved 4/27/2016 - 2:45 PPA City Manager LaVerriere, Lori Approved 4/28/2016 - 1:24 PPA Page 63 of 212 Schoolhouse C h i s den " S M () SEE U M & I_ E A 'k a Rets � N G Ali. i:: N TE. R Quarterly Report FY '15/'16 2nd Quarter General Operations The second quarter of the fiscal year realized a revenue decrease over the same period last year; however, also realized was a significant decrease in expenses. Despite the revenue decrease, continued improvement occurred in several areas of business operations. Overall visitation was up 15% and the number of memberships sold increased by 14%. Parties & facility rental increased slightly. The Program Manager hired in August of 2015 has made significant and positive changes to the educational component of the Museum. Through her leadership, Program Revenue has increased 70% over the same period last year. With the Museum's 15th Anniversary approaching in November 2016, we have embarked upon a focus to update and upgrade various Museum exhibits. This effort will be ongoing. Revenue Gross revenue for the second quarter of '15/'16 decreased 5.5% over the same period last year, however, there were several notable areas of improvement. Excluding the City's support, areas of improvement included an increase in Direct Public support of over 100%, Program revenue as noted above, Membership revenue increase of 33% and a 28% increase in Admissions revenue. Total Gross revenue for FY '15/'16 — Q2 was $119,908 vs. $127,016 in FY '14/'15 — Q2. Expenses Overall Expenses for the second quarter of '15/'16 decreased by 11.8% compared to the same period last year. This year, expenses (as well as income) for the Museum's annual fundraiser will be incurred in Q3 vs. Q2 last year and expenses associated with the purchase of a new database management system were not required. Expenses for FY '15/'16 — Q2 were $109,267 vs. $123,868 in FY '14/'15 — Q2. Programming In addition to regular educational programming and group visits the following special events and programs were conducted. • Fabulous Fun Friday—January 8th — Winnie -the -Pooh Day • First United Preschool PR Event—January 14th • Fabulous Fun Friday — January 22nd • Delray Beach Resource Fair for summer camp & after school programs —January 26th • Fabulous Fun Friday— February 5th —Chinese New Year Page 64 of 212 • 1001h Day of Dad's Science Night & PR Event at Poinciana Elementary School — February 5th • Member Appreciation — "Share the Love — Morning of Family Fun" — February 13th • Monkey Joe's PR Event — February 15th • Fabulous Fun Friday— February 19th — Rubber Ducky Day • Fabulous Fun Friday— March 4th—Celebrate Dr. Seuss' Birthday • Fabulous Fun Friday— March 18th —Jelly Bean Day Respectfully submitted, Suzanne Ross Executive Director Page 65 of 212 6.C. CONSENTAGENDA 5/3/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 5/3/2016 REQUESTED ACTION BY COMMISSION: Donate $51K from federal forfeiture funds to Gulf Stream Council - Boy Scouts of America. EXPLANATION OF REQUEST: The Boynton Beach Police Department (BBPD) has a longstanding community partnership with the Boy Scouts of America (BSA) which serves the youth in our community. This annual donation helps fund the local Police Explorer chapter, which BSA oversees, to introduce teens to a future career in law enforcement. BBPD remains committed to positively influencing juveniles within the community through financial assistance, mentorship opportunities, or employment programs, all of which this donation helps to fund. This donation fulfills both our legal obligation under Florida State Statute 932 and the strategic intent of our department mission. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT. Non -budgeted None ALTERNATIVES: N/A STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? Grant Amount: ATTACHMENTS: Type Description Addendum Supporting Documentation Page 66 of 212 REVIEWERS: Department Reviewer Action Finance Pyle, Judith Approved Police Snow, Vanessa Approved City Manager Pyle, Judith Approved Date 4/28/2016 - 2:07 PPA 4/28/2016 - 2:12 PPA Page 67 of 212 Lori LaVerriere 7'0: City Manager REF Boy Scout of America Donation Gulf Stream Council Florida Statute 932.7055 (5) (c) I mandates the following: Vanessa K. Snow FROA4- Assistant Chief of Police DATE. 04/25/16 After July 1, 1992, and during every fiscal year thereafter, any law enforcement agency that acquires at least $15,000.00 pursuant to the Florida Contraband Forfeiture Act within a fiscal year must expend or donate no less than 15 percent of such proceeds for the support or operation of any drug treatment, drug abuse education, drug prevention, crime prevention, safe neighborhood, or school resource officer program(s). The Boynton Beach Police Department has a longstanding community partnership with the Boy Scouts of America (BSA), which serves the youth of our community. In fact, BSA oversees the structure of our local Police Explorer chapter, which seeks to introduce teens to a future career in lav✓ enforcement, The Boynton Beach Police Department remains committed to positively influencing juveniles within our community through financial assistance, mentorship opportunities or empowerment programs. This donation fulfills both our legal obligation under FSS 932 and the strategic intent of our departmental mission. This donation should be drawn from account number 691-5000-590-04-25. The current balance of this account is: $185.642.75. This is a one-time expenditure with no recurring associated costs. Page 68 of 212 BOYSCOUTS OFANIERICN' GULF STREAM COUNCIL February 29.1 2016 Jeffrey S. Katz, Chief of Police Boynton Beach Police Department 100 E. Boynton Beach Boulevard Boynton Beach, FL 33435 Dear Chief Katz: Thank you for your interest in the Gulf Stream Council of the Boy Scouts of Arnericz, and your organization's continued support of our programs in Boynton Beach, especially the program. Since 1949, the Exploring program has help prepare teenage youth for the complexities of adulthood. In addition to offering hands-on career experiences to young people, Exploring empliaslzc'-'s character development, citizenship, leadership opportunities and life -skills. As and added benefit, Exploring can help cultivate future employees for your organization and further develop current staff assilgried to the program. The on-going success of our programs would be impossible without the financial support of committed individuals, businesses, and organizations. As a participant in the Exploring P"cograrn, we know that you recognize the tremendous value of such gifts. We humbly request that the Boynton Beach Police Department consider making a d"nation of S53000 to the Gulf Stream Council in support the Exploring program in our community in 2016. A robust Exploring program can help prevent crime and keep neighborhoods safe by providing ing youth Nvith skills to help them find and be successful in their careers of choice. Thank you for your time and consideration. Sincerely, Jeff Isaac Scout Executive / (TO 83 15 North Military Trail Palm Beach Gardens, Fl_ 33410 (561)694-8585 - Office - (561)694-9050 - Fax bsausc(�i,scoutjng.org - ,ww.GulfStreamCouticii.or(-, Prepare& For Lifeo .Mk I CONSENTAGENDA 5/3/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 5/3/2016 REQUESTED ACTION BY COMMISSION: Authorize the purchase of Avaya network infrastructure equipment from RONCO Communications in the amount of $40,222.86, utilizing pricing from the State of Florida - NASPO Contract #43220000-WSCA-14- ACS Avaya NASPO # AR603. EXPLANATION OF REQUEST: The core network infrastructure equipment located at Fire Station #5 is nearing end of life. This equipment handles all network communications for the City including data and voice traffic. The I.T.S. Department recommends replacing this equipment with 6 new Avaya ERS 4850GTS-PWR+ network switches and 1 VSP 7000 network switches. The new switches will allow the I.T.S. Department to increase the bandwidth in the datacenter from 1Gbps to 10Gbps. The increase in bandwidth will improve efficiency of the datacenter. This project was originally submitted as to separate CIP Projects, "Upgrade Network Switch Stack at Fire Station #5" (CIP Project #IT1602) and "Upgrade Connectivity to 10Gbps" (CIP Project #IT1601). During the planning of the "Upgrade connectivity to 10Gbps" CIP project we discovered that our vendor no longer leases dark fiber and would not increase the bandwidth to 10Gbps. I.T.S. Staff decided that increasing the bandwidth in the datacenter would provide a similar increase in bandwidth to the users. The I.T.S. Department will examine other vendors/methods of connectivity to achieve an increase in bandwidth between City Hall and Fire Station #5 and submit a budget request in a future budget. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The replacement of the current network switches will ensure continued reliability of the City network. In addition, the replacement will increase bandwidth from 1 Gbps to 10Gbps in the data center. The upgrade will be performed after normal business hours to limit the impact to City employees. FISCAL IMPACT. Budgeted Funding has been approved during this year's capital improvement plan budget from two CIP projects, Upgrade Network Switch Stack at Fire Station #5 (Account # 302-4129-580.64-15 - CIP Project # IT1602) in the amount of $30,000 and Upgrade Connectivity to 10Gbps (Account # 302-4101-580.64-15 - CIP Project # IT1601) in the amount of $13,000. ALTERNATIVES: Remain with the current network switch gear and postpone the upgrade until next fiscal year. STRATEGIC PLAN: High Performing City Organization STRATEGIC PLAN APPLICATION: Goal 4 - High Performing City Organization; Objective 5: Upgrade information technology both hardware and software. CLIMATE ACTION: No Page 70 of 212 CLIMATE ACTION DISCUSSION: Is this a grant? Grant Amount: ATTACHMENTS: Type D Quotes D Contract D Other REVIEWERS: Department ITS ITS ITS Finance City Manager Description RONCO Pricing Proposal State of Florida-NASPOAvaya Contract State of Florida-NASPOAvaya Pricing Sheet Reviewer Action McNally, John Rejected Stevens, Charles Approved McNally, John Approved Alibrandi, Julie Approved LaVerriere, Lori Approved Date 4/18/2016 - 1:37 IIIA 4/18/2016 - 4:22 IIIA 4/25/2016 - 2:13 IIIA 4/29/2016 - 10:57 AM 4/29/2016 - 1:42 IIIA Page 71 of 212 N 0 MUNICATIONS Notes 1) Pricing does not include sales tax. 2) Pricing assumes labor done during 8:00 am to 5:00 pm, Monday through Friday. 3) Pricing assumes removal of existing equipment and reuse of cabling. 4) Standard Terms: 70% on order, 20% on delivery of equipment, 10% on acceptance. 5) Unless Otherwise Stated, Shipping Charges are NOT INCLUDED in this Quote. 6) PROPRIETARY Not for Disclosure without expressed written consent of Ronco Communications Florida NASPO Contracat #43220000-WSCA-14-ACS Avaya NASPO # AR603 Page 72 of 212 State of Florida-NASPO ValuePoint Contract for Avaya AVAYA Avaya NASPO Florida Contract# 43220000-WSCA-14-ACS Avaya NASPO Master Contract # AR603 The Power of We'" Contract Expires May 31, 2019 How to Obtain Quotes and Place Purchase Orders "Direct Orders: Contact for NASPO VP rep for the State of Florida Allen Woodrow Ginder - naspovpfl@avaya.com 786-331-0765 "Through Authorized Resellers—Contact your choice of an Authorized Reseller See List Below: "ALL Purchase Orders must reference of contract numbers: Flodda NASPO Contract # 43220000-WSCA-14-AGS and Avaya Master Contract # AR603 Avaya Authorized Resellers (page 1 of 2) —State of Florida—NASPO ValuePoint Authorized Resellers are fisted In alphabetical order =-Zl= =ON @:ji I Advanced IT Concepts, Inc. Gabriel Ruiz 1351 Sundial Point 407-618-3016 Winter Springs, FL 32708 abriel,ruizgaitcinc,com AGC Networks Inc. Mike Carney 222 W Las Colinas Blvd.—Suite 200 North Tower 214-676-0833 Irving, TX 75039 mike.carneyCc a cnetworks,com Arrow Systems Integration dba Arrow Sl Chris Tonra 555 Winderley Place Suite 300 Rm 302 407-835-1145 Maitland, FL 32751 gjgnraL@arrowsi,com AT&T Corporation Danny Thomas 1820 E. Park Ave. Rm 200 850-216-3553 Tallahassee, FL 32301 danny.thomas,@att.com CenturyLink Bob Katte 1313 Blair Stone Road 805-599-1242 Tallahassee, FL 32301 bob, katteCcbcenturvli nk, com Converged Communications Bob Humphrey 6316 Greenland Road 904-288-7105 Jacksonville, FL 32258 boblc_bconve[gedcommunications.com ConvergeOne, Inc. (North and South Florida) Jeff Hyman 3344 Highway 149 954-239-1060 Eagan, MN 55121 ihvmanC@.conve Hayes e -Government Resources, Inc. Karen S. Hayes 2551 Welaunee Blvd. 850-297-0551 Tallahassee, FL 32308 kLaXELsLb_hcsnet Max -is Inc. dba Maxis 360 Paul Dick 714 Beech Street 850-784-0101 Fernandinja Beach, FL 32034 odi ckCcbm axis360, net MCS of Tampa Chris Collins 8510 Sunstate Street 770-815-3632 Tampa, FL 33634 CCollinsCcbMCSofTampa,com Meridian IT Inc. Steve Rochefort 509 Erie Blvd West 321-234-5312 Syracuse, NY 13204 steve,rochefortpmeridianit,com More Avaya Authorized Resellers on next t page.... avaya,com 11 of 2 Updated 1/22/2016 12:04 PM Page 73 of 212 State of Florida-NASPO ValuePoint Contract for Avaya Avaya NASPO Florida Contract# 43220000-WSCA-14-ACS Avaya NASPO Master Contract # AR603 Contract Expires May 31, 2019 REMINDER "Prise Orders must, reference both contract numbers, Flofida NASPO Contract # 43220000-WSCA-,14,-,CS and Avaya Master Contract # AR603 Avaya NASPO-ValuePoint Price List— httg://www.avava.cot-n/usa/docurnerits/avava-nasDo-valueDoinlzprice-iist,p� Related Links: • More on Avaya Products and Services • NASPO ValuePoint Website Contract Documents • Avaya Master NASPO VP Contract • Florida Participating Addendum • Florida PUR1000 avaya,com 12 of 2 Updated 1/22/2016 12:04 PM Page 74 of 212 ilw 1 11% 1 1-0 111 MEMEMIER 0 :D I z N N 4- 0 LO 6.E. CONSENTAGENDA 5/3/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 5/3/2016 REQUESTED ACTION BY COMMISSION: Accept the Fiscal Year 2015-2016 Budget Status Report of the General Fund and the Utilities Fund for the six (6) month period ending March 31, 2016. EXPLANATION OF REQUEST: This report summarizes the estimated funding sources and the adopted expenditure budgets for the City's General Fund and Utility Fund for the six (6) month period ended March 31, 2016 (50% of the fiscal year). The analysis compares: • Actual results for the current period to the annual budget • Actual results for the same period of the prior year annual budget HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The annual budget is what provides and controls the resources for City programs and services. FISCAL IMPACT: The annual budget and results to date for the General Fund and Utility Fund. GENERALFUND The General Fund chart above reflects revenue in excess of expenditures (dollars in thousand) yielding a $10.4M surplus for the period ending March 31, 2016. Revenues & Transfers (Exhibit A) — Budgeted Funding Sources: Property taxes and other revenues provide funding sources of $60.1 M or 78% of our total $76.5M General Fund budget estimate for FY 2015-16. Transfers from other funds (non -revenues) provide $16.4M or 22% of the total funding sources to balance our $76.5M General Fund budgeted expenditures. These three major estimated funding sources are summarized as follows: 1. 38% - $ 29AM — Property taxes less Tax Increment Financing to the CRA 2. 40% - $ 30.7M —All other revenues plus General Fund Balance 3.-22% - $ 16.4M — Transfers from other funds Page 76 of 212 FY 2015-16 FY 2014-15 FY 2016 vs. 2015 Annual Actual to Date Annual Actual to Date Budget Actual Budget Amount % Budget Amount % % % Revenues $ 76,518 $ 54,707 71% $ 73,794 $ 51,859 70% 4% 5% &Transfers Expenditures $(76,518) $(44,7302 58% $(73,794) $(40,703) 55% 4% 9% Excess (Deficit) $ - $ 10,405 $- $ 11,156 The General Fund chart above reflects revenue in excess of expenditures (dollars in thousand) yielding a $10.4M surplus for the period ending March 31, 2016. Revenues & Transfers (Exhibit A) — Budgeted Funding Sources: Property taxes and other revenues provide funding sources of $60.1 M or 78% of our total $76.5M General Fund budget estimate for FY 2015-16. Transfers from other funds (non -revenues) provide $16.4M or 22% of the total funding sources to balance our $76.5M General Fund budgeted expenditures. These three major estimated funding sources are summarized as follows: 1. 38% - $ 29AM — Property taxes less Tax Increment Financing to the CRA 2. 40% - $ 30.7M —All other revenues plus General Fund Balance 3.-22% - $ 16.4M — Transfers from other funds Page 76 of 212 100% - $ 76.5M - Total funding sources The property tax rate for FY 2015-16 is 7.9000 mills, no change from the prior year; the net property taxes of $29AM in FY 2015-16 represent a 8.6% increase in property tax revenue or an increase of $2.3M from FY 2014-15. To balance the budget in FY 2015-16, it required transfers from other funds of $16.4M representing 22% of all funding sources. Actual Funding Sources Realized: At the end of the sixth month in FY 2015-16, revenues and transfers realized are approximately $54.7M of the budget estimate compared to $51.8M realized to date in FY 2014-15. Ad Valorem Taxes, net of discounts and TIF taxes to the CRA, received to date was $26.7M as compared to $24.1M for FY 2014-15, as noted on Exhibit A. Other Revenues: The five major revenue sources other than property taxes: 1. Franchise Fees realized was $2.45M or 51 % actually collected compared to $2.4M or 54% in FY 2014-15. 2. Business Taxes are due at the beginning of the fiscal year. For FY 2015-16, approximately $1.5M or 98% has been collected compared to the FY 2014-15 amount of $1.4M or 86%. 3. State Shared revenues of $4.OM or 49% have been collected in FY2015-16 as compared to $3.8M or 50% received in FY 2014-15. 4. Public Safety revenues at this point collected are $3.5M or 73% received compared to $3.6M or 83% for FY 2014-15. 5. Special Assessment revenues, related to Fire and Rescue, in the amount of $5.1 M or 93% have been collected compared to $5.OM or 91% in FY 2014-15. Transfers from Other Funds: Current practice is to transfer 1/12 of the budgeted transfers from other funds each month. This will result in 100% realization of this funding source for the year. Note: if a surplus will be realized in FY2015-16 the Fund Balance transfer amounts will not be required. Expenditures (Exhibit B) Budgeted Expenditures: Overall, appropriations increased approximately 3.7% from $73.8M to $76.5M. The budget increase was due to the cost of doing business, providing funding for additional landscaping, wage increases and increased pension contribution. Actual Expenditures - General Fund expenditures for the sixth month period ending March 31 (50% of the fiscal year) are $44.3M which is 58% of the $76.5M expenditure appropriation for FY 2015-16. Note: the City's annual pension obligations for General Employees, Fire, and Police are paid in the first month of the fiscal year. The table at the top of Exhibit B displays actual expenditures of $44.3M or 58% of the FY 2015-16 budget. At this point in the fiscal year, FY2015-16 spending levels are $3.6M ahead of the $40.7M or 55% expended in FY 2014-15 for this same period. UTILITY FUND The FY 2015-16 annual expenditure budget of $42.2M represents a $1.9M increase from the FY 2014-15 budget of $40.3M. The operational forecast reflects a decrease of an estimated $56K to the fund balance for FY 2015-16. FY 2015-16 FY 2014-15 FY 2016 vs. 2016 Actual to Date Actual to Date Budget Actual Page 77 of 212 For the sixth month period in FY 2015-16, • Revenues realized are $22.1 M (52%) of the annual budget estimate. • Expenditures incurred are $20.8M (49%) of the annual appropriated budget. This resulted revenues in excess of expenditures in yielding a surplus of approximately $1.2M. The following provides brief comments on the Utility Fund revenues and expenditures to date. Revenues (Exhibit Q - The $22.1 M in FY 2015-16 actual revenues and fund balance reflect a slight decrease compared to the $22.1M in FY 2014-15, because of the following factors: • Water Sales - $10.2M equivalent to 53% of the annual estimate, compared to $10.5M or 57% at this point in FY 2014-15. • Water Service Charge - $410K equivalent to 55% of the annual estimate, compared to $471 K or 94% at this point in FY 2014-15. • Sewer Service - $9.3M equivalent to 52% of the annual estimate, compared to $9.OM or 53% at this point in FY 2014-15. Expenditures (Exhibit D) — Utility Fund FY 2015-16 expenditures to date are $20.8M or 49% of the annual appropriation compared to expenditures of $19.3M or 48% for the prior fiscal year (which excludes depreciation and the joint ventures expenditures). ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: CLIMATE ACTION DISCUSSION: Is this a grant? Grant Amount: ATTACHMENTS: Page 78 of 212 Annual Annual Budget Amount % Budget Amount % % % Revenues $ 42,218 $ 22,125 44% $ 40,341 $ 22,246 55% 5% -1% &Transfers Expenditures $(42,218) $(20,876) 49% $(40,341) $(16,318) 48% 5% 8% Excess (Deficit) $ - $ 1,249 $ - $ 2,928 For the sixth month period in FY 2015-16, • Revenues realized are $22.1 M (52%) of the annual budget estimate. • Expenditures incurred are $20.8M (49%) of the annual appropriated budget. This resulted revenues in excess of expenditures in yielding a surplus of approximately $1.2M. The following provides brief comments on the Utility Fund revenues and expenditures to date. Revenues (Exhibit Q - The $22.1 M in FY 2015-16 actual revenues and fund balance reflect a slight decrease compared to the $22.1M in FY 2014-15, because of the following factors: • Water Sales - $10.2M equivalent to 53% of the annual estimate, compared to $10.5M or 57% at this point in FY 2014-15. • Water Service Charge - $410K equivalent to 55% of the annual estimate, compared to $471 K or 94% at this point in FY 2014-15. • Sewer Service - $9.3M equivalent to 52% of the annual estimate, compared to $9.OM or 53% at this point in FY 2014-15. Expenditures (Exhibit D) — Utility Fund FY 2015-16 expenditures to date are $20.8M or 49% of the annual appropriation compared to expenditures of $19.3M or 48% for the prior fiscal year (which excludes depreciation and the joint ventures expenditures). ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: CLIMATE ACTION DISCUSSION: Is this a grant? Grant Amount: ATTACHMENTS: Page 78 of 212 Type D Addendum D Addendum D Addendum D Addendum REVIEWERS: Department Finance Finance City Manager Description Financial Report - GF Revenue, March 2016 Financial Report - GF Expense, March 2016 Financial Report - OF Revenue, March 2016 Financial Report - OF Expense, March 2016 Reviewer Action Pyle, Judith Approved Alibrandi, Julie Approved LaVerriere, Lori Approved Date 4/29/2016 - 1:57 PPA 4/29/2016 - 2:03 PPA 4/29/2016 - 3:50 PPA Page 79 of 212 EXHIBIT A CITY OF BOYNTON BEACH, FLORIDA GENERAL FUND ANALYSIS STATEMENT OF REVENUES - COMPARATIVE BUDGET TO ACTUAL Fiscal Year Period Ended March 31, 2016 (50% of Fiscal Year) $0 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Cumulative 2014-15 Actual Cumulative 2015-16 Actual -2015-16 Budget S:AFinan Tinancial Rep orts\Monthly Financial Rep orts\FY2015-2016\Budget Review - GF - thm Mu 16 Sumnimized001 Revenue Summary Revised Page. 8,0,,2of 212 REVENUES FY 2015-16 FY 2015-16 TO DATE FY 2014-15 FY 2014-15 TO DATE ACCOUNTS REVENUE % REVENUE % APPROVED $ 35,437,711 REALIZED $ 32,715,962 REALIZED 92% APPROVED $ 32,304,232 REALIZED 29,341,629 REALIZED 91% AD VALOREM TAXES, net LESS TIF TAXES TO CRA 5,985,241 (5,985,241) 100% 5,186,878 (5,186,878) 100% NET TAXES TO THE CITY 29,452,470 26,730,721 91% 27,117,354 24,154,751 89% LICENSES AND PERMITS BUSINESS TAXES 1,545,000 1,518,779 98% 1,690,000 1,458,899 86% BUILDING PERMITS 2,154,000 1,140,906 53% 2,415,000 963,199 40% FRANCHISE FEES 4,830,000 2,455,107 51% 4,420,000 2,402,203 54% OTHR LICENSES, FEES & PER 180,000 195,354 109% 170,000 160,856 95% INTERGOVERNMENTAL REVENUES OTHER FEDERAL REVENUE 130,000 15,527 12% 55,000 18,869 34% STATE SHARED REVENUES 8,239,000 4,034,303 49% 7,724,000 3,826,943 50% SHRD REV FROM OTHR LCL 395,000 90,812 23% 440,000 201,904 46% CHARGES FOR SERVICES PYMTS IN LIEU OF TAXES 121,300 120,133 99% 104,000 121,647 117% CHRGS-GENERAL GOVT 459,000 295,428 64% 616,798 314,233 51% PUBLIC SAFETY 4,870,949 3,565,938 73% 4,383,605 3,623,898 83% PHYSICAL ENVIRONMENT 20,000 10,976 55% 20,000 8,560 43% CULTURE/RECREATION 410,500 218,573 53% 353,000 238,147 67% INTEREST & MISC REVENUE LIBRARY FINES 30,000 8,161 27% 30,000 10,956 37% VIOLATIONS LOCAL ORD. 595,000 403,699 68% 603,860 331,382 55% INTEREST EARNINGS 50,000 25,204 50% 50,000 7,955 16% RENTS AND ROYALTIES 367,200 157,826 43% 351,000 165,231 47% SPECIAL ASSESSMENTS 5,541,500 5,145,705 93% 5,542,000 5,038,047 91% SALE OF SURPLUS MATERIAL 2,000 855 43% 2,000 42 2% OTHER MISC. REVENUE 233,000 127,010 55% 237,000 76,455 32% INTERNAL FUND TRANSFERS TRANSFERS 16,442,000 8,221,000 50% 16,518,000 8,259,000 50% FUND BALANCE APPROPRIATED 450,645 225,323 50% 951,781 475,891 50% Total Revenues $ 76,518,564 $ 54,707,340 71% $ 73,794,398 51,859,068 70% $0 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Cumulative 2014-15 Actual Cumulative 2015-16 Actual -2015-16 Budget S:AFinan Tinancial Rep orts\Monthly Financial Rep orts\FY2015-2016\Budget Review - GF - thm Mu 16 Sumnimized001 Revenue Summary Revised Page. 8,0,,2of 212 S: pinancepinancial ReportsAlonthly Financial ReportspY2015-2016\Budget Review - GF - flim Mar 16 Summarized001 Expenditure Summary Revised Page &45/of 212 EXHIBIT B CITY OF BOYNTON BEACH, FLORIDA GENERAL FUND ANALYSIS STATEMENT OF EXPENDITURES - COMPARATIVE BUDGET TO ACTUAL Fiscal Year Period Ended March 31, 2016 (50% of Fiscal Year) EXPENDITURES FY 2015-16 FY 2015-16 TO DATE FY 2014-15 FY 2014-15 TO DATE ACCOUNTS BUDGET EXPENDED % BUDGET EXPENDED APPROVED EXPENDED APPROVED EXPENDED GENERAL GOVERNMENT CITY COMMISSION $ 260,692 $ 114,033 44% $ 252,374 $ 118,764 47% CITY MANAGER 585,310 386,572 66% 631,275 383,026 61% CITY HALL/GEN. ADMIN. 3,326,639 1,060,424 32% 2,121,218 848,863 40% MARKETING /COMMUNICATIONS 234,811 152,712 65% 180,646 72,210 0% CITY CLERK 611,709 295,036 48% 565,942 296,367 52% CITY ATTORNEY 600,944 270,877 45% 596,893 228,232 38% FINANCIAL SERVICES 1,175,704 710,321 60% 1,163,228 650,215 56% ITS 2,036,828 1,120,307 55% 1,917,477 1,034,118 54% HUMAN RESOURCES 755,200 391,584 52% 735,597 399,825 54% PUBLIC SAFETY UNIFORM SERVICES 13,798,329 9,392,052 68% 13,682,226 7,838,150 57% ADMINISTRATIVE SERVICES 7,280,179 3,163,214 43% 7,023,314 3,971,971 0% SUPPORT SERVICES 8,382,789 5,520,031 66% 8,582,994 4,821,017 0% FIRE 21,927,587 13,576,505 62% 21,473,553 12,500,222 58% EMERGENCY MANAGEMENT 81,914 6,470 8% 46,914 3,878 8% BUILDING & DEVELOPMENT DEVELOPMENT 1,000,576 599,419 60% 892,532 484,142 54% BUILDING 1,191,695 607,352 51% 1,183,613 567,387 48% ENGINEERING 675,777 419,808 62% 689,856 383,792 56% PLANNING & ZONING 742,572 460,587 62% 700,921 413,294 59% ECONOMIC DEVELOPMENT 265,731 111,301 42% 223,339 102,186 46% PUBLIC WORKS PUBLIC WORKS 221,695 135,149 61% 231,907 133,576 58% FACILITIES MANAGEMENT 1,611,462 764,996 47% 1,529,462 776,939 51% STREETS MAINTENANCE 1,085,307 531,047 49% 1,119,169 525,072 47% LEISURE SERVICES LIBRARY 2,261,401 1,292,983 57% 2,234,621 1,209,376 54% SCHOOLHOUSE MUSEUM SERV 301,653 143,016 47% 336,444 157,387 47% RECREATION 2,974,429 1,660,921 56% 2,927,630 1,619,835 55% PARKS & GROUNDS 3,127,631 1,404,210 45% 2,751,253 1,146,527 42% CRA REIMBURSABLE & RESERVES - 11,494 0% 0 16,984 0% Total Expenditures $ 76,518,564 $ 44,302,421 58% $ 73,794,398 $ 40,703,355 55% S: pinancepinancial ReportsAlonthly Financial ReportspY2015-2016\Budget Review - GF - flim Mar 16 Summarized001 Expenditure Summary Revised Page &45/of 212 EXHIBIT C CITY OF BOYNTON BEACH, FLORIDA UTILITY FUND ANALYSIS STATEMENT OF REVENUES - COMPARATIVE BUDGET TO ACTUAL Fiscal Year Period Ended March 31, 2016 (50% of Fiscal Year) $50,000 Two Year Cumulative Revenues Comparison and $43,739 CFY Budget - (S in thousands) $42,218 $40,000 - $40,032 $36,433 $32,634 $30,000 ,0" $23,966 ;22,126 $25,377 $20,000 2 $22,070 1-'< 072 $17,963 $14,282 $10,000 ;7,210 - $10,431 ;3,570 $6,955 $3,395 $0 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep - Cumulative 2014-15 Actual --Cumulative 2015-16 Actual 2015-16 Budget S:\Finance\Financial Reports\Monthly Financial Reports\FY2015-2016\Budget Review - OF - thru Mar 16 Summarized401 Rev Sum Page 82 of 212 REVENUES FY 2015-16 FY 2015-16 TO DATE FY 2014-15 FY 2014-15 TO DATE ACCOUNTS BUDGET REVENUE % BUDGET REVENUE % APPROVED $ 19,490,000 REALIZED $ 10,283,960 REALIZED 53% APPROVED $ 18,400,000 REALIZED $ 10,508,706 REALIZED 57% WATER SALES WATER CONNECTION FEE 25,000 27,865 111% 10,000 20,535 205% WATER SERVICE CHARGE 750,000 410,785 55% 500,000 471,649 94% WTR-BACKFLOW PREVNTR TEST 5,000 9,700 194% 5,000 0% RECLAIMED WATER SALES 60,000 27,470 46% 40,000 34,879 87% SEWER SERVICE 17,988,000 9,374,538 52% 17,254,000 9,072,246 53% STORMWATER UTILITY FEE 3,790,000 1,894,587 50% 3,610,000 1,891,622 52% TELEVISE SEWER LINES 2,500 5,180 207% 7,000 0% FEES 10,000 18,730 187% 10,000 0% INTEREST INCOME 40,000 6,197 15% 50,000 14,085 28% SALE OF SURPLUS EQUIP. 532 0% 1,144 0% OCEAN RGE UT TAX ADM CHG 800 395 49% 800 328 41% BAD DEBT RECOVERIES 500 0% 500 0% MISCELLANEOUS INCOME 37,645 0% 4,613 0% TRANSFER FROM SANITATION FUND - - 0% 101,000 50,500 50% FUND BALANCE DECREASE (INCREASE) 56,108 28,054 50% 353,230 176,615 50% TOTAL REVENUES $ 42 217 908 $ 22,125,638 52% $ 40,341,530 $ 22,246,922 55% $50,000 Two Year Cumulative Revenues Comparison and $43,739 CFY Budget - (S in thousands) $42,218 $40,000 - $40,032 $36,433 $32,634 $30,000 ,0" $23,966 ;22,126 $25,377 $20,000 2 $22,070 1-'< 072 $17,963 $14,282 $10,000 ;7,210 - $10,431 ;3,570 $6,955 $3,395 $0 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep - Cumulative 2014-15 Actual --Cumulative 2015-16 Actual 2015-16 Budget S:\Finance\Financial Reports\Monthly Financial Reports\FY2015-2016\Budget Review - OF - thru Mar 16 Summarized401 Rev Sum Page 82 of 212 EXHIBIT D CITY OF BOYNTON BEACH, FLORIDA UTILITY FUND ANALYSIS STATEMENT OF EXPENDITURES - COMPARATIVE BUDGET TO ACTUAL Fiscal Year Period Ended March 31, 2016 (50% of Fiscal Year) EXPENDITURES FY 2015-16 FY 2015-16 TO DATE FY 2014-15 FY 2014-15 TO DATE ACCOUNTS BUDGET % BUDGET EXPENDED APPROVED EXPENDED $ 1,657,954 $ 916,569 55% EXPENDED APPROVED EXPENDED $ 1,533,357 $ 722,268 47% WATER DISTRIBUTION PUBLIC WATER TREATMENT 5,693,371 2,707,199 48% 5,595,214 2,752,828 49% METER READING & SERVICES 1,208,362 585,743 48% 931,685 500,475 54% WASTEWATER COLLECTION 1,710,597 899,744 53% 1,605,462 778,719 49% WASTEWATER PUMPING STATNS 2,577,842 1,350,524 52% 2,416,722 1,213,660 50% SEWAGE TREATMENT 4,405,000 1,725,616 39% 4,600,000 1,967,352 43% WATER QUALITY 662,894 371,201 56% 706,548 379,948 54% UTILITY ADMINISTRATION 14,527,294 7,177,618 49% 12,940,399 6,064,642 47% UTILITES ENGINEERING 1,150,746 703,383 61% 1,324,956 702,650 53% STORMWATER MAINTENANCE 978,291 510,468 52% 1,020,884 417,287 41% CUSTOMER RELATIONS 1,562,822 842,355 54% 1,581,519 734,275 46% DEBT SERVICE 6,082,735 3,086,460 51% 6,084,784 3,084,733 51% Total Expenditures $ 42,217,908 $ 20,876,880 49% $ 40,341,530 $ 19,318,837 48% S:\Finance\Financial Reports\Monthly Financial Reports\FY2015-2016\Budget Review - OF - thru Mar 16 Summarized-Exp401 Exp Sum Page 83 of 212 6.F CONSENTAGENDA 5/3/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 5/3/2016 REQUESTED ACTION BY COMMISSION: Approve the minutes from the Regular City Commission meeting held on April 19, 2016. EXPLANATION OF REQUEST. The City Commission met on April 19, 2016 and minutes were prepared from the notes taken at the meeting. The Florida Statutes provide that minutes of all Commission meetings be prepared, approved and maintained in the records of the City of Boynton Beach HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? A record of the actions taken by the City Commission will be maintained as a permanent record. FISCAL IMPACT. Non -budgeted N/A ALTERNATIVES: N/A STRATEGIC PLAN: High Performing City Organization STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type D Minutes REVIEWERS: Department City Clerk Reviewer Pyle, Judith Description Minutes 04-19-16 Action Approved Date 4/26/2016 - 2:25 PKA Page 84 of 212 MINUTES OF THE REGULAR CITY COMMISSION MEETING HELD IN COMMISSION CHAMBERS 100 E. BOYNTON BEACH BOULEVARD, BOYNTON BEACH, FLORIDA ON TUESDAY, APRIL 19, 2016, AT 6:30 P.M. PRESENT: Steven B. Grant, Mayor Mack McCray, Vice Mayor Commissioner Justin Katz Commissioner Christina Romelus Commissioner Joe Casello A. Call to Order - Mayor Steven B. Grant Mayor Grant called the meeting to order at 6:30 p.m. Lori LaVerriere, City Manager Jim Cherof, City Attorney Judith A. Pyle, Interim City Clerk Invocation by Bishop Sylvester Banks Sr. of Bible Church of God Bishop Sylvester Banks, Sr., gave the invocation. Swearing in of Commissioner Christina L. Romelus Interim City Clerk Pyle administered the Oath of Office to Christina L. Romelus, Commissioner, District 111. 1. Additions, Deletions, Corrections •.. I mnm! Vice Mayor McCray moved to approve the agenda with the change. Commissioner Katz seconded the motion. Page 85 of 212 Meeting Minutes City Commission Boynton Beach, Florida April 19, 2016 Vote The motion passed unanimously. 2. OTHER A. Informational items by Members of the City Commission Commissioner Katz had no comment. Vice Mayor McCray attended Arbor Day and commended Dwight Saulter, Parks Manager, noting he went above and beyond helping to explain to youth how to plant trees, Vice Mayor McCray commented in all his years, he had been planting trees incorrectly'. He attended the Topping -Off Ceremony for High Ridge Landing, the Delta Sigma Beta Academic Excellence Awards at St. John Missionary Baptist Church, the Police Department Awards Ceremony, the Chamber of Commerce Luncheon, retirement for Ginny Shea, met with Tom McClure and Kristine de Haseth earlier in the day and previously met with Steve Weary. Commissioner Romelus thanked her supporters, friends, farnily, and colleagues for exercising their right to vote. She was truly grateful that she was elected. In light of that fact, she had a baby boy 13 days ago. She especially thanked her father for his support. Commissioner Casello met with the owner and developer of Bond and Smolders and Steve Weary for the proposed Riverwalk project. He met with the developer and owner of Stor-All Luxury RV Boat Storage, Cambridge development about the Town Square project, and Tom McClure and his colleagues for the Riverwalk project. On Friday, he rode with Captain Kelly of the Boynton Beach Police Department to learn about their experiences on the job. Twenty minutes later, they encountered a person smoking crack. Captain Kelly chased him, tackled him and arrested him. He commended the way the Police worked together. He thanked all the Officers for keeping the residents safe 24 hours a day, 7 days a week. Mayor Grant announced his first day as Mayor was April 6th. He attended the Arbor Day event, went to the St. Andrews Club and attended the High Ridge Landing Topping -Off Party. On Friday, he had a TV interview with Michael Williams, on To the Point. He met with Steven Weary and Isram Realty regarding Riverwalk, met with former t ' qayor Hay, attended the Boynton Beach Chamber of Commerce Luncheon and met with. Jim Harwood from Lake Worth Christian School. On the 15th, he met with the Human,Resources Resources Department, commending them and looking forward to working with them in the future. He planned to attend Music on the Rocks, but the weather did not cooperate. He attended the Palm Beach County Action Alliance on Sunday, met with Sachs Saxs and Caplan regarding the Quantum Park Development District. He attended a County Commission meeting and learned that 60% of the County's K Page 86 of 212 Meeting Minutes City Commission Boynton Beach, Florida April 19, 2016 municips 'lities agreed with a sales tax increase. The Commission also agreed Uber is now licensed to operate in Palm Beach County. Mayor Grant gave a short speech, noting the election was a celebration of freedom symbolizing a new beginning and end, renewal and change. He took the Oath of Office and recognized the world is a very different place than it was years ago and we are heirs to all who came before. The torch is passed to a new generation of Americans. He recognized ongoing terrorism and new technology and was proud of America's heritage. Americans will not permit the undoing of human rights and Americans shall prevail and bear any burden, meet any hardship, support any friend and oppose any foe to ensure the success and survival of Boynton Beach. 3. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS A. Announcement of the annual change to free chlorination of the water supply from April 18, 2016 through May 16, 2016. Mayor Grant announced the change to free chlorination of water from April 18th to May 16, 2018. B. Recreation & Parks Director Wally Majors will present a Certificate of Appreciation to the First Baptist Church of Boynton Beach for their tremendous support during the Annual Egg-stravaganza. Wally Majors, Recreation and Parks Director, was present with Todd Johnson, Recreation Supervisor, who organized the Annual Egg-stravaganza event in March. The event draws over 1,000 children and only a dozen or so staff controls the event and keeps if safe and fun. Staff relies heavily on the support of local agencies. This year, the Department wanted to give credit to the First Baptist Church of Boynton Beach. He asked if anyone was present from the Church to accept the Certificate of Appreciation and learned there was not. Mr. Johnson would present the Certificate to the First Baptist Church. C. The Mayor to present the "Mayor's Award" to representatives of the Barrier Free 5K Run, Walk & Roll winning team. Members of the Realtors Association of the Palm Beach {RAPE) will present a check representing the proceeds generated from this year's event to the Greater Boynton Beach Foundation. A short video created about the event by the RAPB will also be shown. Mr. Majors explained the Recreation and Parks Department organizes the Barrier Free 5K Run, Walk and Roll event and partnered with the Realtors Association of the Palm Beaches. The Association joined the effort four years ago with the intention of it being a one-time,, partnership, but was so appreciative of the special facility, they continue to 3 Page 87 of 212 Meeting. Minutes City Commission Boynton Beach, Florida April 19, 2016 partner. 'A short video by the Realtors Association reflecting what the event was about was shown. Robert Garrison, Greater Boynton Beach Foundation, explained they have been working on the park for 10 years. Four years ago, the Association got involved and the event and park has grown. He thanked Hunters Run, Hunters Run employees, residents and their charitable foundation. He praised the Recreation and Parks Department and Wally Majors. Also present from the Realtor's Association of the Palm Beaches was Dianna Brahs-Hall, Chief Executive Officer, Judy Ramella, President and Danielle Boutin, Director of Emerging Technology and Communications. Ms. Ramella explained they were honored to participate in the event as it means a lot to her, the Board and the members. She presented a check for $3,376. Ms. Hall explained she grew up in Boynton Beach as did Ms. Boutin, and it was nice to partner with the City and give back to the community, Mr. Majors explained the total the Realtors have helped raise over the last four years was $17,000. Mr. Majors recognized the Boynton Beach Police Department and advised without their support and participation, the event would have been less successful, They participated in the 5K event helping to take care of the children, and participated in the Love for Hope Ball. Mayor Grant presented the Mayors Award to Interim Police Chief Kelly Harris. , D. The City Commission and staff will be holding a Development Orientation Workshop on Friday, April 29, 2016 at 9:00 am in the Library Program Room, The City Commission will be having a workshop as part of the Economic Development Community Analysis with Strategic Planning Group, Inc. (SPG) that has been engaged by the City on Tuesday, May 3, 2016 at 4:30 pm in the Library Program Room. Mayor Grant announced the above workshops. E. Proclaim the month of April 2016 as Florida Water Professionals Month. Philip G. Donovan will be accepting the proclamation on behalf of Florida Water & Pollution Control Operators Association. Mayor Grant read the proclamation declaring April 2016 as Florida Water Professionals Month. Philip G. Donavan accepted the proclamation. Vince Munn, Region 6 and Pat Lyles, Vice Chair of Region 6, were also present. Mr. Donovan advised he had been writing the Mayor for some time to honor water professionals in Boynton Beach and South Florida. He commented their organization is the largest Water Professional Organization in Florida and their goal is to educate water professionals in the State. Mr. Donovan noted the water facility in Boynton Beach is outstanding. He discussed the history of the organization, noting the founders. The Association has the best 4 Page 88 of 212 Meeting Minutes City Commission Boynton Beach, Florida April 19, 2016 professionals and they know the Boynton Beach Water Professionals. When disasters and storms come, the Association ensures water keeps flowing. They run generators to the lift and pump stations and keep the wastewater going. They are the quiet storm fighters. Mr. Donovan had a list of water professionals from Boynton Beach and their accomplishments noting Boynton Beach has always been a leader in the area with technology and well-educated individuals. He appreciated the invitation to speak, announced the fwpca.org website and recommended the Commission view the online movie they had produced. F. Proclaim the month of April 2016 as Paralyzed Veterans of America Month. Past President and PVA National Vice -President Charles Brown will be accepting the proclamation on behalf Paralyzed Veterans of America Florida Chapter. Mayor Grant read a proclamation declaring April 2016 as Paralyzed Veterans of America Month. Present to accept the award was Charles Brown, PVA National Vice President. Item 9A and B were heard at this point. 4. PUBLIC AUDIENCE INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at the discretion of the Chair, this 3 minute allowance may need to be adjusted depending on the level of business coming before the City Commission) Harry Woodworth, 685 NE 15th Place, President, Inlet Communities Association, (INCA) explained INCA was labeled as a special interest group which was untrue. They are a non-profit group representing 10 communities east of the Intracoastal from the Hypoluxo line to St. Mark Church. Residents have actively worked to preserve the safety and quality of life in the community and INCA has been the voice of the communities on the east side for a long time. They attend nearly every City Commission and Community Redevelopment Agency (CRA) meeting. Unlike special interest groups, lobbyists and developers, they do not seek special treatment or influence the City Commission for any financial gain, Mr. Woodworth commented all INCA wants is the City to fo!iow its own ordinances when reviewing development projects. The Winn Dixie property on the corner of Woolbright and Federal is zoned for a height of 45 feet and there are no other ordinances authorizing buildings higher than 45 feet. The Riverwalk development is proposed for 10 stories with 19 units on the 10th floor. He noted the water tower is 105 feet tall. The project would be like 10 water towers on the property. He objected to the term special interest and thought the developer was seeking special treatment through the City Commission for their own financial advantages. Tom McClure, 2004 South Federal Highway, President of the Boynton Coalition for Responsible Development, (BCRD) wanted to make all aware of the Coalition's efforts Page 89 of 212 Meeting Minutes City Commission Boynton Beach, Florida April 19, 2016 to work with Isram Realty for the prosed Riverwalk project. The Coalition met with each Commissioner who responded to Mr. McClure's request for a meeting and he appreciated the opportunity to voice their concerns. The Coalition has had telephone conversations with Isram's attorney and a meeting was set for Friday April 22nd in the West Wing for City staff to review the project. The purpose of the meeting is to ensure Isram complies with the regulations and zoning and take the issues raised by the citizens into consideration. He looked forward to the meeting and was cautiously optimistic staff can provide enough information to the City Commission to make an informed and knowledgeable decision. He would return next month to report on the outcome of the meeting. Rick Gonzalez, 6 Danby Place, participated as a volunteer in the Play for Pink Boynton Beach Golf Tournament benefiting breast cancer awareness. He serves on the Golf Course Advisory Board and worked with the Golf Course Manager, Ron Tapper. This was the 10th year the charity event was held which raised over $100K for breast cancer research, Mr. Gonzalez is the General Manager for First Transit and they hired over 200 Boynton Beach residents. They have a contract with Palm Tran and provide para - transit services. He travels up and down Congress Avenue on Palm Tran. He calls a friend at Palm Tran to advise bus stops are dirty or have homeless individuals, but the stop on Gateway and Congress Avenue was nice and clean. He learned that stop was maintained by the City and he commended Boynton Beach. He was proud to be a resident of Boynton Beach and First Transit was proud to be a business partner. They recently provided volunteer services for a COBWRA event and would be happy to help the City if needed. Carol Mahoney, 737 SW tat Avenue, noted the agenda item she wanted to speak on was tabled. She publically thanked Mayor Grant for standing up on behalf of the residents and commented that was the first time a public official advocated for the neighborhood. She thanked Commissioners Katz, Casello and Romelus and she was starting to have faith in the City. Ms. Mahoney noted she has known Vice Mayor McCray for a long time. Although he hung up on her, she was confident he would do the right thing. Ms. Mahoney sent Mr. Miller, the contractor, a photograph of an RV that crashed into a home and an article about a woman that was accidently run over by an RV driver. His response on his private email was she needed a psychiatrist and she was a nut job. Using private email did not forgive his behavior. Ms. Mahoney researched the negative effect of truck routes on neighborhoods and advised she did not find one study where a neighborhood improved with trucks. Traffic only increases and causes walls and foundations to crack from the vibrations. There is light and noise pollution, toxic pollution in streets and yards, toxic sewage waste, depreciated home values and increased crime. Jonah Tennant, 653 SW 4th Avenue, opposed the truck route. There are young children who cross the street to get to the park. A truck route would put lives in jeopardy -for a profit which is unacceptable, inhumane and morally wrong. RE Page 90 of 212 Meeting Minutes City Commission Boynton Beach, Florida April 19, 2016 Wendy Franklin, 120 NW 6th Street, explained she lives about three homes away from the proposed Stor-All for RV's and Boat Storage and the site was visible from her home. The proposal also included a dump and lift station. She anticipated there would be dumpsters, and boats would enter and leave the site. She asked the developer to move those items to the southeast corner of the property. A week and a half ago, she and her neighbor saw a 40 -foot RV with a boat in tow get stuck on the roundabout, leave tire marks and then use Ocean Avenue. She did not know how vehicles would make it through the neighborhood except to use Ocean Avenue by the Park at a bus stop where children play. She did not understand why they could not have an access road developed so the RV and boat owners could access the property from Morton Way by the Home Depot. She commented there was land in that area which would generate revenue if developed. The area is a family neighborhood and she found it devastating the children would have to play on a street that would be used by RV drivers. She hoped the Commission would rethink the item. Judy Cloutier, 709 SW 1st Court, explained she researched the issue with AAA Motor Club who informed her RV's could be as long as 40 feet, exclusive of a trailer. A boat with a trailer could be 65 feet. The average RV is 28,000 pounds and is a minimum of eight and. a half feet wide exclusive of mirrors. One street was wide enough to handle the size of the vehicle. The other streets were 19 -feet wide. The standard for new development was 29 feet and the turn radius for an RV to start a turn was wider than the street. Only 17% of RV drivers take a class how to drive an RV. There will be amateur drivers in the neighborhood and the roads are asphalt and not made to withstand the weight causing the City an undue expense. It was anticipated there would be 67 trips made through the neighborhood each day. She noted fire trucks have a shorter wheel base and have trained drivers that are familiar with the area. She requested the City Commission reconsider the facility. The railroad crossing is at the end of the street, and she commented the Commission should convince the railroad to move the crossing. Matt Burger, 221 SW 6th Street, explained nine years ago a developer planned to develop an industrial warehouse complex on a landlocked parcel behind Lake Boynton Estates. The plan would have allowed an industrial truck route with 1,200 commercial vehicles to travel through the Lake Boynton Estates and Palm Beach Leisureville neighborhoods. Both communities banded together and prevented the development. The current proposal would have negative effects on both neighborhoods as well. Ocean Avenue is the only access road to the property. It will have a negative effect on children, seniors and property values. The prior planned warehouse district failed, in part, because of the global economic recession. The City invested in a study for an Ocean Avenue alternate access route that resulted in five different routes. He had copies of, the study which he distributed. Lorraine Castellano, 1906 SW 22" d Avenue, used to live on Td Avenue. She was present to advise she has endured eight years of robbery and vandalism and this week, she has been repeatedly denied police reports. She recently had someone adjust wires 7 Page 91 of 212 Meeting Minutes City Commission Boynton Beach, Florida April 19, 2016 to make her alarm system and cameras operational, but the wire adjustment could cause a -fire and the individual did not know how to fix it. Her garage door opener was stolen from her car. There was a break in and the police refused to issue a report. There was cash and miscellaneous items involved. She was injured in an accident and felt vulnerable. She was beaten in 2006 and the police said they would issue a report. She was looking for guidance where she feels like a human being when she calls the police when she is the victim of a crime. She is a caregiver for an elderly woman and she does not feel safe. She left photos and advised she informed the police she knew who was puncturing her screens, but the Police were not interested. Angel Jones, 309 SW 3rd Street, was present on behalf of her family to point out a serious health matter pertaining to Ordinance 15-019. Ms. Jones advised her parents lived in their home for over 20 years and suffered for the past seven years due to illegal dumping of landscape debris next door by Mignano Landscaping. Her parents cannot enjoy the back yard due to roaches, the smell, raccoons and snakes on their property. It is out of hand and she was concerned about their health, especially her elderly father and her disabled brother who lives next door. Mignano has an empty lot next to them and they do not dump next to Mignano's lot. Her mother called Code Enforcement, contacted the Mayor and the Health Department all without result. She contacted her State representative and Mignano was ordered to clear the site and stop dumping by August 1.9; however, the Ordinance was passed on their behalf the day before. Ms. Jones advised no one told the citizens. The area is a residential neighborhood and the residents started a petition. Mignano knew of the severity of the roaches and was sending an exterminator at his expense to her parent's home, and stopped when he learned they had contacted their State representative. Ms. Jones explained her parents have to We with dishes and silverware in plastic bags, because of the roaches. Her mother passed away due to health issues and Ms. Jone's wondered what part the toxic dump played in her health. Mignano has been allowed to dump for eight months now and there have been several violations. Code Enforcement said the Fire Department found a sprinkler violation at the dump site and there are other violations. She explained citizens trust in officials to advocate for the residents. Mayor Grant commented the City would review the matter to ensure compliance. Donjhohn Luzincourt, 625 SW 2nd Avenue, a 22 -year resident, welcomed Commissioner Romelus and Mayor Grant and hoped they will help with the proposed truck route. He commented there are young people who use the park and he opposed the project. He commented home values will be reduced and they need the City Commission's help. Neighborhood youth present at the meeting were acknowledged and he implored the City Commission to stop the project. Stan Gomez, 811 SW Vt Avenue, was opposed to the proposed RV and Boat Park, Dr. Piotr Blass, 113 W. Tara Lake Drive, congratulated Commissioner Romelus and Mayor Grant and thought it was historic to have a Haitian -American Commissioner and N. Page 92 of 212 Meeting Minutes City Commission Boynton Beach, Florida April 19, 2016 it would be great for the City. He commented he was continuing to work on the concept of the University of Boynton and thought former Mayor Taylor left a wonderful City and it will improve in the future. He noted the news does not seem to be aware of all the wonderful things occurring in Boynton Beach and only pays attention to the bad. He thought the Commission should not allow a truck route in Lake Boynton Estates. He noted Boynton Beach was still the closest point to the Gulfstream and they could harness electrical energy. He supported using the Old High School for a 34 -story University of Boynton and thought Mr. Gonzales' proposal for the high school should be discarded. David Diseria, 650 SW 3rd Avenue, cannot image trucks or buses going through Lake Boynton Estates. The streets are so narrow, when friends visit, they have to park on the lawn. When he exits the neighborhood, there are two four-way stop signs and inquired if there would be traffic lights. No one else coming forward, Public Audience was closed. S. ADMINISTRATIVE A. PROPOSED RESOLUTION NO. R16-055 - Appoint a City Commission representative and alternate to the Coalition of Boynton West Residents Association (COBWRA). Commissioner Casello commented he would like to continue to represent the City on the Coalition of Boynton West Residents Association and has done so for the last several years, having a perfect attendance record. Vice Mayor McCray advised he serves as an alternate. Motion Vice Mayor McCray moved to remain as they are. Commissioner Romelus seconded the motion. Vote The motion unanimously passed. B. PROPOSED RESOLUTION NO. R16-056 - Appoint a City Commission representative and alternate to the Countywide Intergovernmental Coordination Program. Commissioner Romelus volunteered. Vice Mayor McCray advised City Manager LaVerriere is currently serving as an alternate and Ms. LaVerriere confirmed she would continue to serve. 0 Page 93 of 212 Meeting Minutes City Commission Boynton Beach, Florida April 19, 2016 Vice Mayor McCray moved to approve. Commissioner Casello seconded the motion. MM The motion unanimously passed. B. PROPOSED RESOLUTION NO. R16-057 - Appoint a City Commission representative and alternate to the Metropolitan Planning Organization Mayor Grant advised he would like to serve on the Metropolitan Planning Organization as public safety was a major concern. He nominated himself as the representative. Motion Commissioner Katz so moved. Vice Mayor McCray advised he would remain as an alternate, Commissioner Casello seconded the nominations. Vote The motion unanimously passed. Commissioner Katz explained he would love to serve on some of the Boards, but he is a public school teacher and the meetings would conflict with his teaching schedule, D. Appoint eligible members of the community to serve in vacant positions on City advisory boards. The following Regular (Reg) and Alternate (Alt) Student (Stu) and Nonvoting Stu (N/V Stu) openings exist: Arts Commission: 1 Reg and 1 Alt Building Board of Adjustments and Appeals: 2 Alts Community Redevelopment Agency Advisory Board: 1 Reg Education and Youth Advisory Bd: 1 Stu NN Library Board: 2 Regs Senior Advisory Board: 3 Regs and 2 Alts Veterans Advisory Commission: 2 Alts Motion Commissioner Romelus moved to appoint Ms. DiCorrado as a regular member on the Arts Commission. Vice Mayor McCray seconded the motion. iff Page 94 of 212 Meeting Minutes City Commission Boynton Beach, Florida April 19, 2016 TIS The motion unanimously passed. Vice Mayor McCray appointed Allan Hendricks as a regular member on the Community Redevelopment Advisory Board. Commissioner Casello seconded the motion. Vote The motion unanimously passed. I J, Commissioner Casello nominated Susan Oyer as an alternate member on the Arts Commission. Commissioner Katz seconded the motion. Vote The motion unanimously passed. Vice Mayor McCray noted Ms. Oyer is a current regular member on the Historic Resource Preservation Board. He inquired if she would have to vacate her seat and learned she would not. Commissioner Romelus nominated Marsha Bionta to the Senior Advisory Board, Vice Mayor McCray seconded the motion. Vote The motion unanimously passed. Z &I #-,I' yff-ITC14 kyll Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments. A. PROPOSED RESOLUTION NO. R16-058 - Authorize the Mayor to sign a traffic enforcement agreement between Boynton Lakes North Community and the Boynton Beach Police Department. liF Page 95 of 212 Meeting Minutes City Commission Boynton Beach, Florida April 19, 2016 B. PROPOSED RESOLUTION NO. 16-059 - Authorize the City Manager to sign a three (3) year renewal of the Cardiac Monitor/Defibrillator Service Agreement with Physio -Control, Inc. of Redmond, WA with annual payments of $19,163.33, for a total of $57,490.00 for the three (3) year agreement. C. PROPOSED RESOLUTION NO. R16 - 060 - Assess the cost of nuisance abatement on properties within the City of Boynton Beach. D. PROPOSED RESOLUTION NO. R16-061 - Authorize the City Manager to sign amendment number 1 to Task Order R13-063-09 in the amount of $32,016.40 with CH2M to provide professional services related to identification of landfill gases and their migration and design of revised synthetic liner. This amended task order is in accordance with the City's "Hydrogeological Consulting Services Agreement" extension that was approved by the Commission on August 8, 2015. The original task order of $47,126.26 was approved by the Commission on December 1, 2015, the amended task order amount will be $79,142.66. E. PROPOSED RESOLUTION NO. R16-064 - Approve the "Boynton Beach Memorial Park Plat 3" record plat, conditioned on the final approval of the plat documents by Andrew P. Mack, P.E. (Director of Development/City Engineer). F. Approve utilizing Government Services Administration (GSA) contract #GS -35F -0016T to provide telecommunication services from Windstream (PAETEC) in an amount not to exceed $40,000 for FY 2015/2016. G. Accept the Fiscal Year 2015-2016 Budget Status Report of the General Fund and the Utilities Fund for the five (5) month period ending February 29, 2016. H. Approve the one-year extension for RFPs/Bids and/ or piggy -backs for the procurement of services and/or commodities as described in the written report for April 19, 2016 - "Request for Extensions and/or Piggybacks". 1. Approve the addition of the following job classifications in the City's Pay Plan: Assistant City Manager - Administrative Services and Assistant City Manager - Public Services, and ratify the City Manager's appointments of Tim Howard, Assistant City Manager - Administrative Services and Colin Groff, Assistant City Manager - Public Services. Vice Mayor McCray pulled this item noting they would have two Assistant City Managers. He commented Code Enforcement is an enforcement agency and it should remain under the Police Department. Violators would not attend to mail sent by Code 12 Page 96 of 212 Meeting Minutes City Commission Boynton Beach, Florida April 19, 2016 Compliance, but would if it came from the Police Department. If this item moves forward, he requested it only be for a three-month trial period. Ms. LaVerriere explained the City is not ready to implement that portion of the reorganization. It would likely occur after the budget year and she was not certain what the final version would be. The item was on the agenda for transparency. Staff was in the early stages of determining how to bring Code Compliance under public services, and was looking at best practices and models from other cities. The implementation will happen in phases. It will impact staffing levels and have a budgetary impact. She would have more details during the budget workshops. Mayor Grant understood, the item appoints two Assistant City Managers. Public Services would include Public Works, Utilities, Development Services, Parks and Recreation, the Golf Course and Code Compliance. The Assistant City Manager for Administrative Services would receive reports from Finance, Grants and ADA, Information Technology, City Clerk, Library and Public Art. The Fire and Police Departments, and Human Resources would be separate from the Assistant City Managers as would Economic Development. This would allow the positions of Assistant City Manager of Administrative Services and Public Services to be recognized. Ratification of the two appointments was needed. Colin Groff would be reclassified and there is an existing vacancy that Tim Howard would fill. Vice Mayor McCray asked if Code would remain where it is until October and learned it would. Ms. LaVerriere had not determined if it would be a bifurcated program. She advised she would keep the City Commission informed. Commissioner Casello asked if this item was budget neutral and was told it was in terms of headcount, but the reclassification will involve a change in pay grade which would be funded from the Utility Fund. There would be a differential and the City Commission will have to fund for the higher level position. There would be some cost involved in accordance with the increase in responsibility. Vice Mayor McCray noted if any funds would come from the Utilities Fund to help pay for the two positions. Ms. LaVerriere clarified Tim Howard, the Assistant City Manager - Administ-,ative Services position is funded from the General Fund and the second Assistan* City Manager for Public Services would be funded completely by the Utility Fund. Vice Mayor McCray commented he would support the item based on it returning to the Commission as did Commissioner Romelus. Vice Mayor McCray moved to approve. Commissioner Katz seconded the motion. 13 Page 97 of 212 Meeting Minutes City Commission Boynton Beach, Florida Vote The motion unanimously passed. J. Authorize payment purchase of a one Federal Forfeiture 932.7055(5)(a). to IACPNET in the amount of $1,750.00 for the (1) year membership to IACPNET to be paid from Funds in accordance with the Florida Statute K. Accept the written report to the Commission for purchases over $10,000 for the month of March 2016. L. Approve the selection of the top ranked qualifier as determined by the Evaluation Committee from the two oral presentations of March 31, 2016, resulting from the responses to the Request for Qualifications for Greenhouse Gas Emissions Inventory Consulting Services, RFQ No. 010- 2821-16/JMA; and authorize City Staff to conduct negotiations for compensation with RunBrook, LLC of West Palm Beach, the top ranked firm, according to Florida State Statute 287,55, Consultants' Competitive Negotiation Act (CCNA). M. Approve the minutes from the Regular City Commission meeting held on April 5, 2016. Motion Commissioner Casello moved to approve the Consent Agenda. Vice Mayor McCray seconded the motion. The motion unanimously passed. A. PROPOSED RESOLUTION NO. R16-062 - Authorize the City Manager to sign a vendor services agreement with Bi112Pay, LLC of Jacksonville, FL as a result of RFP 074-2821-15/KTR, "Bill Printing, Mailing, and Electronic Bill Presentment and Payment" for an estimated monthly expenditure of $40,000 or $480,000 annually. Colin Groff, Utilities Director, explained the bill processing for the Utilities Department is handled by employees with equipment the City owns or leases. Staff was attempting to use vendors for that process involving several different software packages, but mixing the software had caused issues with the bills. Five full-time employees handle im Page 98 of 212 Meeting Minutes City Commission Boynton Beach, Florida April 19, 2016 billing. Those employees will not be laid off, but with attrition, the process will be transferred out. (Commissioner Casello left the dais at 7:51 p.m.) The current online payment system is not well supported by the vendor and the City is absorbing the full credit card fees, which are expensive. Mr. Groff advised the biggest caveat is there are limited payment options for customers to pay their bills. Owning and leasing equipment is expensive, An RFP will be issued for a single -vendor to provide bill printing, mailing and the ability to insert information to customers with the bills on an as -needed basis. The service would also include bill presentation in paper, electronically through a text, email or online services. There are other formats staff would like expand, including an improved telephonic Interactive Voice Response system and a secure payment system. (Commissioner Caselld retumed to the dais at 7:54 p.m.) Mr. Groff explained items that would be addressed included insufficient funds or account processing and collections, return mail processing, and bad checks. He pointed out 60% of customers pay by check, in person or by commercial lock box service. (Vice Mayor McCray left dais at 7:55 p.m.) Staff sought a more efficient way to process checks and the companies have professional lock box processes that are much quicker, improving customer service. The current online payment system was lacking and difficult to use. The company will provide a portal for the billing, maintained by the company on a cloud, which meets all federal government security requirements for banking and receiving payments. There will be several ways to pay and opportunities to pay at venues in town through retail outlets. Using the vendor would result in significant savings of $15,000 to $27,000 a month over what it currently cost the City. (Vice Mayor McCray retumed at 7:57 p.m.) Mr. Groff reiterated there will be no layoffs involved in the transition. Reduction of staff would occur through attrition and retraining for better customer service. The vendor will lower printing, mailing and check processing costs and shifts partial credit card fees to the consumer. Most utilities use a convenience fee less than $2 if using a credit card, and have lower costs for bad checks. There will be multiple payment options to foster on-time payments. Detailed usage billing information will be available by phone, web and social media. Over time, as the City moves to the third party, back office personnel will move to the front office. 15 Page 99 of 212 Meeting Minutes City Commission Boynton Beach, Florida April 19, 2016 Commissioner Casello requested confirmation customers could pay at different locations and learned they would. The vendor chosen has retail outlets under contract such as 7-11s and Dollar General Stores where customers could pay their bills Vice Mayor McCray asked if this will help alleviate bad debts on the books. Mr. Groff responded this was one way to address the matter. If customers could pay conveniently, they would pay more often and on time. Additionally, the mail process is slow so there would be less late payments. Vice Mayor McCray asked if this was a budgeted item and learned it was funded from the Utilities account. Commissioner Katz strongly supported the item and commented it is an efficiency that would divert resources to better adjust to consumers and provide other options to residents. He thought it was a good idea and he liked not losing employees through the shift. Commissioner Romelus queried whether events could still be included on the water bill, and learned they would. Mayor Grant asked if there would be electronic notification, Mr. Groff responded there would and it was also available through customer choice. The incentive for the vendor was to push for paperless billing. I Vice Mayor McCray moved to approve R16-062. Commissioner Casello seconded the motion. Vote The motion unanimously passed. 8. CODE COMPLIANCE and LEGAL SETTLEMENTS - None 9. PUBLIC HEARING 7 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS The City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission. A. Request to approve a Community Design Plan Appeal (CDPA 16-001) for relief from the Land Development Regulations (LDR), Chapter 4, Article III, Section 10.A.3. Monotony Restrictions, requiring enhanced walls designed with offsets and other elements to avoid an expansive monotonous appearance for 514 — 518 West Ocean Drive, located west of 1-95 and east of the CSX Railroad, south of the terminus of West Ocean Avenue on 6.9 acres zoned M-1 (industrial). Agent is Bradley Miller with Miller Land Planning, Inc. (Following the withdrawal of the Variance request, the ig Page 100 of 212 Meeting Minutes City Commission Boynton Beach, Florida April 19, 2016 applicant has requested a 30 -day postponement of the Site Plan application, including the Community Design Plan appeal to May 17, 2016 Commission meeting.) B. Request new site plan approval to construct outdoor self -storage for luxury recreational vehicles and boats at 514 — 518 West Ocean Drive, located west of 1-95 and east of the CSX Railroad, south of the terminus of West Ocean Drive on 6.9 acres zoned M-1 (industrial). Agent: Bradley Miller, Miller Land Planning, Inc. representing property owner Stor-All Luxury RV & Boat Storage LLC. (Following the withdrawal of the Variance request, the applicant has requested a 30 -day postponement of the Site Plan application, including the Community Design Plan appeal to May 17, 2016 commission meeting.) Andrew Mack, Director of Development, explained tthe applicant requested the variance for this item be withdrawn and tabled to May 17h in order for them to revise the plans. Attorney tCherof advised since the application was withdrawn, no action would be taken. The item was not ready to be heard and tabling the matter would be appropriate. I LTJ Commissioner Romelus moved to table. Commissioner Casello seconded the motion The motion unanimously passed. 11. UNFINISHED BUSINESS -None FAIIIIIIIIIIII MWA11---m I Zf *R A. PROPOSED RESOLUTION NO. R16-063 - Authorize the Mayor to sign an Interlocal Agreement between the City of Boynton Beach and Boynton Beach Community Redevelopment Agency (CRA) for the CRA District Clean Program. Strategic Plan Goal 2: Energetic Downtown: Focal Point for Boynton Beach, Action 2.6 (13): Clean and Safe Program - Public Works Litter Clean Up. 17 Page 101 of 212 Meeting Minutes City Commission Boynton Beach, Florida Commissioner Romelus moved to discuss motion. Commissioner Casello seconded the Commissioner Casello commented this was brought up by the CRA Board and he was opposed as it would cost $800 a week to pay someone or a crew to pick up trash three days a week. He contended the program does not solve the problem in the neighborhoods and it promotes bad behavior. He proposed to use the funds for educational purposes and have a Code Inspector for that area who would help educate the residents and then, if needed, use the fine process. Once the word gets out fines for litter would be imposed, residents may give it a second thought. Mayor Grant inquired if Commissioner Casello walks the area and learned he did. He sees trash containers on the side and trash strewn around the container, but not in it. Commissioner Casello inquired how staff would know if the program was successful. He noted staff could measure the amount of trash pickup as the program continued, but thought it was a tough benchmark to gauge, Mayor Grant commented there was no City funding involved. The CRA would pay for the program because it is maintenance above and beyond the norm. A Code Inspector and education efforts would have to be funded by the City. The item was included in the CRA budget and would only cost $20,000 of the $50,000 budgeted because the program would expire on September 30, 2016. Commissioner Casello pointed out CRA money is still taxpayer funds. Vivian Brooks, CRA Director, explained the item was discussed and adopted during the budget last summer and it is not a new program. It took a while to determine how the program would work with Public Works and who would hire the contractor, which delayed the program. Ms. Brooks referred to the comment made by Rick Gonzales about how clean the bus stop was and how it impressed him and explained that was the impact the CRA was trying to make. The CRA was trying to create a wow factor that would cause someone to think they want to be part of the community and move to Boynton Beach. She agreed the program would not cure bad behavior, but Code Enforcement only works on private property, not on the sidewalks. The program would remove litter from rights-of-way of major roads in the CRA District. Commissioner Katz commented he has seen students throw trash on the floor and say the janitor would pick it up. He advised it is the janitor's job to clean and maintain the facility as a matter of daily operation; not to pick up after the students. He expressed the program would tell residents they do not have to properly discard their trash. He acknowledged the merit of the program, but others are ignorant they are littering their own neighborhood. He commented it would be a better use of the funds to invest in education to let the neighborhood residents know the City is trying to make the area a better place and residents have to take part. Education would pay dividends. He saw W Page 102 of 212 Meeting Minutes City Commission Boynton Beach, Florida April 19, 2016 the item as an unnecessary expense. He would support an education initiative to create community pride, rather than cleaning up after people. Vice Mayor McCray favored telling individuals that this is their City and their neighborhood. He liked an educational initiative and thought it was not the right time to proceed as it would encourage bad behavior. Mayor Grant inquired if the CRA could fund an educational campaign and learned they could not, but the effort was something the City could include on the water bill. Commissioner Romelus did not disagree with the comments about encouraging people to clean up after themselves, but thought the intent of the proposal was to start the process, show residents what the area could look like and have a campaign to maintain the area. She thought the area could be cleaned and residents educated to maintain the area afterward by using signs and information in the water bills. Ms. Brooks explained the job of a CRA is to encourage redevelopment and if an area looks unkempt, it does not get as much attention as other areas that get a lot of care. She pointed out Boca and Jupiter are bigger cities with bigger budgets and they attract more and bigger companies. Staff noted the common areas and rights-of-way on gateways to the City need attention. When they identify problems, the CRA tries to address them and the Statute permits this kind of program. Vice Mayor McCray asked how much the program would cost until September. Ms. Brooks replied it cost $20,000, but it could be adjusted because the area may not need to be cleaned three times a week; it could be less or more. The program just started. Vice Mayor McCray supported the request only to the end of the fiscal year. Ms. Brooks commented the CRA could return to the Commission for feedback. Commissioners could poll community residents and discuss it during the budget. Mayor Grant walks the streets weekly, speaks to the people who litter and advised they are not children. The residents feel like the City does not care about them anymore as the buildings on MLK are gone as was Boynton Terrace. The CRA is trying to attract development to the area and it would not occur with trash everywhere. High quality development occurs in clean areas and metropolitan areas include this because the streets are well travelled. He pointed out the streets that would be addressed have a lot of pedestrian traffic and if retail comes, they will need to know where to put the trash cans. Mayor Grant favored the effort. Commissioner Casello asked if there were neighborhood cleanups. Ms. Brooks responded there were and they have had good turnouts, but the areas continue to return to the original condition. Ms. Brooks clarified it was not only people causing the litter as cars do too. She thought they would be remiss not to pick up litter. Commissioner Casello asked how staff would know if the project was successful and Me Page 103 of 212 Meeting Minutes City Commission Boynton Beach, Florida April 19, 2016 learned the return on investment is increased property values, new development and businesses. Commissioner Katz felt the program was creating a false impression. The man who spoke about the bus stop could be unaware the stop was cleaned five minutes earlier by the City. He thought if the program was to try to attract developers and businesses, and was not addressing the root problem, it was deceiving interested parties. He thought the funds could be used for another purpose such as the Old High School. The City Commission should be prepared to look at potential expenditures and nickeling and diming their way out of the budget diminishes their position to provide funds for a project. He thought the entire $50,000 could be spent on another item that may have a greater need than picking up people's trash who do not maintain their own neighborhood. Mayor Grant noted the cost would be $20,000 and explained Commissioner Katz did not know the root cause of the problem. He asked if Vice Mayor McCray thought education was needed. Vice Mayor McCray thought investing the funds for a short time would be beneficial. Z =. Vice Mayor McCray moved to approve. Commissioner Romelus seconded the motion. Vote The motion passed 3-2 (Commissioners Katz and Casello dissenting.) B. Approve the release of the CRA owned property at 222 N. Federal Highway to Ocean One, LLC as requested by the CRA. Commissioner Romelus moved to discuss. Vice Mayor McCray seconded the motion. Mayor Grant explained this item does not mean the CRA will give away the property; it only allows CRA staff to begin negotiating a purchase and development agreement. Commissioner Romelus pointed out the property would be transferred for $10. I J, Vice Mayor McCray moved to approve. Commissioner Katz seconded the motion. The motion unanimously passed. 9C Page 104 of 212 Meeting Minutes City Commission Boynton Beach, Florida April 19, 2016 C. Discussion and direction regarding receipt • Unsolicited ••• (PROPOSAL) for the old high school. Attorney Cherof explained the previous City Commission adopted a Resolution that established a public private partnership (3P) procedure which requires that if an individual or organization submits an unsolicited proposal, meaning that the City has not gone out to request a specific project, it is reviewed by the City Manager for sufficiency and then placed on the Commission agenda. At that point, the City Commission has three options: • If the Commission is fully informed of the proposal and accepts it, further notification to the public will be made with opportunities for other interested parties to submit proposals; • Reject the proposal which opens the door for other individuals to submit proposals; and • Table the matter if the Commission does not have enough information and direct staff to gather more information, provide a timeline for presentations by the proposer and take action later. Motion Vice Mayor McCray moved for discussion. Commissioner Katz seconded the motion. Vice Mayor McCray noted the property is being litigated and it would be unwise for the City Commission to take any action. 1� =- Vice Mayor McCray moved to table consideration of the proposal until the City receives a trial court ruling on its motion to dismiss, Commissioner Katz commented the Old High School (OHS) was a major issue during his election campaign for a lot of people and he supported saving the OHS. He noted no decision has been made whether or not to save the OHS, and it was an opportunity for the Commission to make it clear whether they supported or di&not support including the restored building in the redevelopment of the Downtown and Town Square. He noted other bids will be received in the future when the RFPs and RFQs are issued and some proposals will include the OHS and some will not. He favored saving the building and was aware of two other individuals who won their elections that also wanted to save it. He thought it would be appropriate to say once and for all that the building Is part of the future of Boynton Beach and the OHS will be saved and incorporated into the Town Square project. He requested hearing from the other Commissioners whether or not they were in favor of definitely attempting to save the OHS, if they would support accepting potential bids for the Town Square project and if 21 Page 105 of 212 Meeting Minutes City Commission Boynton Beach, Florida April 19, 2016 they would support incorporating the building into the plans. He thought saving the OHS would be more successful if the building was bundled with a bigger project than if trying to save separately. Commissioner Casello explained he supported saving the OHS, but pointed out bundling the building with the Town Square project could cause some developers to not submit a proposal. He favored keeping the item on the table and seeing what would be submitted for the overall project and deciding then which direction to take. He commented the City Commission was putting the cart before the horse and acknowledged the property is still in litigation. He thought waiting a few more months would be prudent. Some of the Commissioners have met with interested developers and one developer included the OHS and another did not. Commissioner Romelus commented her election hinged on the OHS and the OHS is a fantastic and beautiful piece of architecture that has been a cornerstone in the City and her district. She supported saving the OHS and making it the cornerstone of whatever project the Commission chooses in the future. It would be a beautiful asset that would allow the City to blend the past and future together. She did not favor tabling the item because :It would only further delay the issue. She thought the Commission should move forward and put something on the docket and do something with the building. Vice Mayor McCray reiterated the reason he wanted to table the item was because 'the property is being litigated and discussing the matter was moot. The Commission would likely learn of the outcome of the litigation in June and delaying the matter a few more months will not hurt the proposals that are coming in, but the Commission should not act hastily. He agreed with Commissioner Casello to see what is received for the entire picture. Vice Mayor McCray explained he was in favor of saving the OHS, but was not in favor of moving ahead right now. Commissioner Katz noted the litigation deals with rezoning. He contended by incorporating the building into the Town Square and by ensuring that the building potentially becomes and stays government-owned and zoned as a civic use, a government -use and cultural building, the City would skirt the litigation issue. He acknowledged that the issue, at the moment, was more of a financial matter, but reiterated requiring the restoration of the OHS to be incorporated with the Town Square Project in the bid documents would not cross the path of the litigation. He suggested it may strengthen the City's case. Mayor Grant stated he unequivocally wants to keep the OHS, but as an attorney, any sort of viability study that the City does is a public record which could be used against the City. The City may be shooting itself in the foot because any money the City was going to spend on the OHS is going to have to pay the plaintiff. The City received the third amended complaint and Mayor Grant was trusting the City would prevail in having the case, dismissed, but did agree that any proposals the City receives must include the W, Page 106 of 212 Meeting Minutes City Commission Boynton Beach, Florida April 19, 2016 OHS. He noted it was on record that the City Commissioners are not going to really accept or look for any sort of Town Square without the OHS included. Commissioner Casello commented the City Commission voting on the matter could generate more bids to come in for the OHS, which might be isolating the OHS from the overall project. Mayor Grant agreed. Commissioner Casello seconded the motion to table. =7 The motion passed 3-2 (Commissioners Romelus and Katz dissenting.) 13. LEGAL A. Pursuant to Section 286.011 {8), Florida Statutes, Attorney Cherof is requesting a private attorney/client session of the City Commission to discuss pending litigation in the following case: CHRISTOPHER PARKER, individually and on behalf of others similarly -situated, Plaintiffs vs. CITY OF BOYNTON BEACH, ATS CONSOLIDATED, INC., ET AL., Defendants — United States District Court for the Southern District of Florida, Case No. 1:14 -CV -24010 -FAM and United States Court of Appeals for the Eleventh Circuit, Case No. 15-13721 Attorney Cherof explained a closed -door session did not have to occur at the next meeting, and suggested the session could take place the meeting after that. This case is a federal case regarding red light camera violations and it includes a request for relief and refunds paid by all local governments that have collected red light camera fines. The State would also be required to make reimbursement. He suggested the session could take place at the next meeting or next CRA meeting. Approximately 45 minutes would be needed to discuss the case. It was decided the close -door session will take place before the May 17th City Commission meeting at 5:30 p.m. Commissioner Casello moved to approve notice for the closed -door session. Vice Mayor McCray seconded the motion. The motion unanimously passed. PROPOSED ORDINANCE NO 16-009 - FIRST READING - Approve dissolution of the Veterans Advisory Commission. W Page 107 of 212 Meeting Minutes City Commission Boynton Beach, Florida April 19, 2016 Attorney Cherof read proposed Ordinance No. 16-009 on first reading, by title only. Motion Vice Mayor McCray moved to discuss. Commissioner Romelus seconded the motion. Vice Mayor McCray inquired why the Veterans Advisory Commission (VAC) was being dissolved. Jeff Livergood, Director of Public Works and Engineering and Board Liaison to the VAC explained the VAC was charged with a mission years ago of creating a process in the community for veterans affairs, mostly creation of the Veterans Park. The VAC is currently operating in a maintenance role. The members had implemented ceremonies at the Park which will continue into the future, but there are encumbrances on them regarding the membership. There needs to be a certain number of City residents and service organizations needed to be included. Interest in the VAC was diminishing and they were having trouble getting members. Additionally, the members cannot talk to each other except at the meeting, but there were impromptu meetings being held at the VFW and American Legion. The members thought by dissolving the Commission, they would continue a lot of the functions outside of City purview. The City will continue to provide four VAC events at the park each year with the cost coming from the Parks budget. The VAC was also working proactively with the City to save the Cityr time and money. The biggest discussion they have had was about the cost of port -o -lets. Mayor Grant asked if the City charges them to set up a tent and learned the City would not charge.. Mr. Livergood committed to serve as an informal liaison and explained the City strongly believes in continuing to have a relationship with the Veterans. The Chair of the VAC, Tom Kaiser, was supportive of dissolving the VAC and was .proud of what he has done. Commissioner Romelus asked if the City presented any other alternatives to make it easier for the VAC to continue to serve at their leisure. Mr. Livergood explained the idea came from staff after hearing their concerns about membership, meeting rules and getting members to serve. Mr. Livergood suggested if the veterans were not bound by City rules and the State law regarding open meetings, there would be a greater opportunity to accomplish some of the things they wanted to do. When they realized the benefit, the members accepted the idea. Commissioner Katz commented the City has been criticized they are dissolving and removing citizen involvement with the City, but explained the matter was an example of a Board that ran its course, fulfilled its mission and it is the desire of the members to dissolve the Commission. A Commission that does not meet or have a quorum and sees a benefit to dissolve is a good thing. Veteran Affairs will continue to occur. He advised he would support the request. 24 Page 108 of 212 Meeting Minutes City Commission Boynton Beach, Florida April 19, 2016 Mayor Grant commented he attended some of their meetings and appreciated the City having a nice veteran's park. He supported the dissolution because it would allow them to further expand with veteran's service organizations. Commissioner Casello inquired if Tom Kaiser was honored with a plaque and learned he was. Commissioner Romelus asked if the City could honor and thank them for their service as well. Mr. Livergood explained staff could prepare something for them. Vice Mayor McCray asked how many active members were serving and learned four or five members attend the meetings. Tj Vice Mayor McCray moved to approve. Commissioner Casello seconded the motion. Vote Interim City Clerk Pyle called the roll. The vote was 5-0. 14. FUTURE AGENDA ITEMS A. Presentation of legislative summary by City's Lobbyist - Mat Forrest, Ballard Partners, Inc. - May 3, 2016. B. At the request of Mayor Grant, a discussion of the configuration of the CRA Board will be placed on the May 3, 2016 agenda. C. A discussion on the role of the CRA Advisory Board will take place at the May 3, 2016 Commission meeting. Vice Mayor McCray was glad the item was placed on the agenda and commented at the last CRA meeting, it looked like the Board did not know what they were doing. He requested Counsel review the backup material that was used and all of the members would receive a copy to make it easier for the members to make a final decision. 15. ADJOURNMENT I TJ Vice Mayor McCray moved to adjourn. Commissioner Casello seconded the motion. 25 Page 109 of 212 Meeting Minutes City Commission Boynton Beach, Florida April 19, 2016 The motion unanimously passed. The meeting was adjourned at 8:48 p.m. (Continued on next page) ATTEST Judith A. Pyle, CIVIC Interim City Clerk Catherine Cherry Minutes Specialist W Mayor - Steven B. Grant Commissioner - Justin Katz Commissioner - Mack McCray Commissioner - Christina Romelus Commissioner - Joe Casello Page 110 of 212 7.A. BIDS AND PURCHASES OVER $100,000 5/3/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 5/3/2016 REQUESTED ACTION BY COMMISSION: Authorize the City Manager to approve, under an emergency basis, repairs and replacement of HVAC units at City Hall, Sims Center and the Madsen Center in the amount of $179,620.75 per the attached Memorandum #16-004. EXPLANATION OF REQUEST: There are significant issues occurring with HVAC units at City Hall, Sims Center and the Madsen Center. Public Works/Facilities Management staff have diligently been trying to keep these units running for several years. The units themselves at City Hall and the Madsen Center are over 20 years old; the Sims Center is 10 years old. As a result any of these systems could fail at any time. Due to the age of the HVAC units at these facilities and with summer approaching it is staff's recommendation that these units be rebuilt and in some cases replaced. The units needing immediate repair are City Hall, Chiller #1 and #2 for a total cost of $97,050.00 (rebuild chillers); Sims Center Chiller Replacement for a total cost of $70,000.00; Madsen Center HVAC Replacement for a total cost of $12,570.75, for a total cost of $179,620.75. Chiller #1 at City Hall is shut down completely and if Chiller #2 fails there will be no A/C at City Hall. These units are currently over 20 years old. Rebuilding the units will extend the life of the chiller by 10 years. Total cost of both chillers is $97,050.00. Staff would note that the City Hall Chillers were originally scheduled for replacement in the CIP during fiscal year 2016/17. The project had been delayed pending decision on the status of City Hall. The project can no longer be delayed. The Chiller at the Sims Center is 10 years old. The coils are completely eroded and as a result staff is resetting the chiller twice daily. By replacing this unit it will extend the life of the unit by 20 years. Total cost is $70,000.00 The Madsen Center has a split system a/c unit that has failed. This unit is over 20 years old. Staff has performed a temporary fix to the system. By replacing this unit the life expectancy will be 10 years. Total cost is $12,570.75 Waiting to repair these units could be detrimental to City business. If any of these units fail now, there will be no air conditioning in any of the buildings. For example Chiller #1 at City Hall is completely out of service, if Chiller #2 fails, there would be no a/c at City Hall. With summer approaching these old units will be worked harder making them more susceptible to break downs, thus the reason for this emergency purchase. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? City can continue to operate in these facilities. FISCAL IMPACT. Budgeted Funds are budgeted in the CIP account #302-4101-580-64.18/General Govt./HVAC Repairs. An amended CIP will be presented during upcoming budget discussions. ALTERNATIVES: Not to repair and expect further break down and loss of building function. Page 111 of 212 STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? Grant Amount: ATTACHMENTS: Action Type D Addendum D Attachment D Attachment D Attachment D Attachment REVIEWERS: Department Public Works Finance Legal Finance City Manager Description Memo #16-004 Chiller Sims Center Rebuild Chiller Sims Center Replacement Chiller City Hall Rebuild Chiller City Hall Replacement Reviewer Action Date Livergood, Jeffrey Approved 4/26/2016 - 1:28 PPA Howard, Tim Approved 4/27/2016 - 2:52 PPA Swanson, Lynn Approved 4/28/2016 - 1:15 PPA Alibrandi, Julie Approved 4/29/2016 - 2:00 PPA LaVerriere, Lori Approved 4/29/2016 - 3:50 PPA Page 112 of 212 Lori LaVenlere,m C Jeffrey Livergood, Public Works Director Christine Roberts, Assistant llw. April 25, 2016 Emergency Purchase — HVAC Units Listed bI its needing repair along with quotem tm CITY HALL CHILLER LEBUILD Chiller it Rebuild ill expand life f chiller Selectedndor — Precision Air$42,195.00 Plus ti r Total Cost = m - - General Govt,/HVAC Repairs Page 113 of 212 �ƒ« Chiller #2— Rebuild ><d«K ZRAdd »\(vmw4C§� ! Precision | ! - $42,19&00 ||| York - $49,964.00 Thermal Concepts - $50,035.00 South East Chillers - $53,016.00 Selected :w««r - Precision Air Systems- $42,195.00 Plus 15Contingency needed for Feon °6,330.00 Total \2d ® $48,525.00 CIE Account \,302-4101-580-64.18 -walovt./H+< Repairs SIMS CENTER CHILLER » 2 /2 » ?©\ Replacement unit will expand life ?§ chiller by20years This chiller was considered < rebuild which would w?< cost « $34,000, staff recommendation is to replace due to replacement of a new xen system is $70,000. Quantum| |. LLC - $70,000-00 Precision Air Systems- $73,98&00. Stokes- $84,677.00 Selected Vendor - Quantum Mechanical, $70,000.00 No Contingency need } 7<§d Cost = 0 00 . d CIP <«. 302-4101-580-64.18 general >\' 2 Repairs 7:0 . ©>:< ? \dE\ d>[ »r'MR-IM.C''M" Quotes Precision Ai %: w«2 $12,570.76 Stokes - $14,038.86 Quantum Mechanical LLC $16,980.00 Selectedt Vendor Precision a? Systems $12,570.75 No Contingency needed Page 114 0 212 Cost:Tota I $12,570.75 Grand Total far each I 1 Staff is considering all of these as an emergency repair. Wfth your prepareapproval staff will know if I should proceed with preparation Cc: Colin Groff, Assistant City Manager Tim Howard, Assistant Jeffrey Public Kevin Ramsey, Sr. Project Manager/Facilitiesi Page 115 of 212 Page 116 of 212 y. i 1 Page 117 of 212 chani cal, LLCi 3l Mootzqq g u r City of Boynton Beach Pubfic Works, FacEles Maintenance 222 NE 91h Avenue Boynton each, FL 334235 City of Boynton Beach - Carolyn Sire Center Chiller Rebuild I Replacement HE Quantum II l Is submitting this proposal for the soope of work associated with rebuildingand placing the Mang 60Jon scroll chiller coils at the Carolyn Sims Canter, Our cost to compleft,thleto Rebuildthis fff _,__=.. Labor:,IZ&.23.00 t rl 1.21100 tt:_ 0 We respectfully exclude the following,; Existing compressors, oondenser %no, pipe, velves & fittings, flow switch, heat exchanger and ale call and oontrol components are to remaln As these existing units are vM olds Quantum cannot guarantee the performance of these unfts after these repairs are made„ included, Refill chiffled water pllpft system„ Provide water chemical treatment required. Trane factory startup and checkout. Crane & Rigging Page 118 of 212 . . ........ .is S ical, LLC quamfum Mechan- 'Iti, r "I cur�d SpeckAty C,,,�nttactors 0 Rmposal Includes 41 year parts and labor werrardy Our ocat to complete this scopeof work to "o Jace this (.%hjjjgF is p:� Labor --S&#19.00 QIpMpq Material.58,L508.00 Parm1t-_jfjk73.00 We respectUly excJude the following-, . This proposal does not Include bid or payment/perfonnance bond * This proposal Includes tying Into the existing SAS systwn. This pmposel doe's not Include oosts to upgrade BAS system If devices and oomponents are outdated * ThIs proposal includes reconnecling to exiednij electfleal vAdng and does riot Include replacing electIcal breakers, disconnect switches, or external starterse/dIects etc, Gail Moot&,, ,, City of, Boyrnton Bctach Page 119 of 212 � I��Y hi ,.......................... �II Sf �� Cr {r ,rt .t .(., i�+y9 .... ................. 11-........................-1111---1..............................j14 I 1 101 33414 Phone (561) 791-3980 ( 1) 795-1693 City of Boynton Beach Center By: , u ....................................... City of Boynton, Sim Craw Repir to cWUor Page 120 of 212 HVAC PROPOSAL State License Np. '; CAC049256 2001 Seventh Avenue North LakeWorth, Florida 33461 1' 582-3589 1 582-3602 fax service@stokes-corn Trane Chiller Repairs 7B Sim Center Chiller Plant lul ref °� a of R oll DAs condenser coil assemblies Condenser Coils id suction dr LerpLjq[tgoid Hould suction driers., sob minimum of 12 hrs. d POE oil as nece Work to be.pg[tqiMt., LI R....... X-ILUSIONS: Premium time of any kind„ pre-exisfina conditions or defects: WMDorarry coliva of anv kind mum Page 121 of 212 i 'i i Page 122 of 212 Quantum Mechanical, LLC HkA Plumbing on, Specialty C zZlImm Gall Mootz, Sqpen4sw City of Boynton Beach Pubfic Works, Facilfts Maintenance 222 Avenue Boynton Beach, FL 334235 Re: City of Boynton each - Carolyn Sims Center Chiller Rebuild / Replacement =I Quantum Mechanical Is submitting this proposal for the scope of work associated with rebuilding and replacing the existing 60 -Ton scmll chIller oolis at the Carolyn Sims Center, Our cost to complete this scope of work to ffsk is $34 00&00 Lab*r:,jZ,Q23.00 00 Matedsl,L �%26 21�100 Pernilt:_fZ _ f1tQ9 We resp idly exclude the following: * ExIsUng oornpmssors, condenser fans, pipe, valves & fittings, flow switch, heat exchanger and electrical and control components are to remain * As theso existing un.b are it old, Quantum cannot guarantee the performance of these units after these repairs are made. * i no new eniner wni require eaultionai low voltage wiring to tie Into BAS system. This Is Included. * Refill chilled water piping system. Provide water chernical treatment as nwulrad- * Trans factory startup and checkout, * Crane & Rigging Aj "n Page 123 of 212 Quantum Mechanical, LO I LC HVAC, Plum6ing O'nd Special� Co'n'traclors a Proposal Includes I year parts and labor warranty Our cost to complete this scope of work to Replapkikis Qhffler is IL Lador. _1&919, m OqOO. 00 Accepted th Is -jay of Bv, fa, Moot', City of" MM Page 124 of 212 I1101 South Crown WayoSuite 20%ffington, FL 33414 Phone (561)" 1-3980 *Fax (561) 795-1693 April 12,2016 City of.Boynton Beach 225 NW I i"' Ave Boynton Beach, FL 33435 Locadon.- Sims Center Per your request, Precision Air Systmns, Inc. is pleased to submit the proposal below for your consideration. PROPOSAL Prceision Air Systems, Inc. will finmish all labor and materials to perform the following service: a Provide crane service Material: $63,945.00 Labor $ 8,000.00 PE em= i t 7- 2040.00 iotai Price: $73,985.00 ($55,604.35 + 15016) (80 hours @ $ l0 Ms price is based on all work being performed during regular working hours of Monday through Friday from 8:00 am - 4:30 pm, This quote is valid for thirty days. mmm A-,prj,'I ',�rxwe,,44, By I City rd., Boy Larm Sims Centel,, replace, Owner PO Page 125 of 212 HVAC PROPOSAL jp-. 2e wwwwwww HVAQ 2,56 City f Boynton Beach 2001 Seventh Avenue North Laky Worth, Florida 33461 1 582-3589 1 582-3602 fax service@stokes.00m 222 NE 9thAve.f "L 3,3435 and Matedals C°- $60.718-00 x 20.E dudnq the houm of Premiumf � wwwwwww �foa newcontrols or electrical of anv kind Condenser ill Im Page 126 of 212 IJ t Page 127 of 212 aty of Boynton Trane Centrifugal Model Number- CVHEO 16 Page 128 of 212 ECONOMIZER 1. Replace, or repair economizer float (if applicable) 2. Replace economizer flange gaskets. 3. Ranove ffispection plate and check elfininators for rust and oorrosion (if appheable) 4. Replace inspection plate gaaket (if applicable) CONTROL PANEL SAFETY CONTROLS 1. (.",hock and calibrate all opezang of safety controls. 2. Chmige controls as needed. Page 129 of 212 Eddy current testing for evaporator and condenser including 'Ms proposaJ is based on all woTk being perfortned during the normal working hours of Monday thmiagh Friday from 8:00 AM - 4:30 PM If you should have any questions conceming this proposal, of if we may be of fluther assistance, pleme do not hesitate to contact me. Thank you for the opporftmity to be of service. By: i"") "-" — ------------------ . . . . .. .. .. .. .. .. . . . . . . . . .......................... Cid ofd Beach city FkU 10 Yr Ovedm'd Page 130 of 212 HILL YORK SERVICE C0R,P01,,1,,,4k'TI0N Pro 0 ect Estimate i Re. 20 Year Overhaul ChMer #1 To: Boynton Bench City HwU 100 E. Boynton Beach Blvd. Boyntm Bench, FL 33425 Ann: Gall Moatz, MoolzG( !pbblLus Ph= 561-74,21-6223 MEM AD work must be done darhm normal business hourL "I vr— n P" ("', 0"',"", i 0 4 .... . . .,7`i' " ,, , "o", " ,,, ,, pi Your Invest3nent ................................. $49,%,4.00 PowentTerms. Sftdepu*wkiihebmiancednewncompWon 't aMAQ-C'aad, Vim, Mser Card, American D,.pkms SubmUted byt ----------- MY aWmaw is wdMfor 30 dMw Xc Gameral Cowflamw I have, nab cafe to ordw the work a crudinmi above, ir is 8 d taxi the saHear MR rdain tifle w any ar ran ar mawn,64w may, be fumished unfil final pWinew, J.'s ==Ie, h: cw the tofid charses ramw'Dwtul by ent or upon, demacA of w rdtorney, the pwrchaser had,y a to & isy mwa attornel/9 few for !he me of such oavoti= Audheezation to P-aceed sipaum: Datm p1j", Page 131 of 212 nirM 1..1.wI"a "I'.,n " K S'SR VICE CORPORATION RAT, ON 'Project Estimate *Sul To: Boynton Beach IN E. Boyntm Beach Blvd, BOW=ch, FL 3342$ Attn: GO Moutz, MootzG@bbfLux 1-742-6223 Emu AU work must be dome N 1,z :<< €, m s d VON kun4 ate Is mUfor 30 dap V , ,�a t i s r �,., "t` l ; ;gv uthar y to order -fir %,wi Tis 5: l, &" . learve, I'% ii,' ��.e f'� '.te, ssfiwwill to id3: to any wpdirunarl Or .'fid;.iale that Vu`s` 7 A rn tv pay razonabk atemqVs few fer the m&hg of iw& oD cr- AutheOzation to PMC@sd Page 132 of 212 Stuart Oftm Main Office 24275E Dixie Highway 2201 CD11ege Avenue Stuart, Florida 34997 Davie, Florida 33317 0: 771220.2365 0: 954,4,72,4465 F: 771220.2273 F. 954370.6410 Miami Colve 444 Brickell Avenue Wit m], Florida 33131 0, 305.4404381 F: 796.39L3689 DATE: April 20, 2016 CLIENT: PROPOSAL.- 00010082 Cilq OfCWIler overhaul project -2016 1100 East Bo, BlvdL B Beiich, F1 "34,25 . ............... . . ....... . . . . . . . ---------------------------------------- Fax. CONTACT- Kevin Ramsey -Senior Prqject Manager We propose hereby to kmish material and labor, compleW in acwrdance with specificatiorns elow� Bid #10082 Re: Trane MIFE chiller Fnqjor overhaul service. Trane CVHE Chill -or #1: (Model no: CY71E, -1 6F, -AQ,70235EDEZA I IDEZ, Serial No.-L88r, 03191) Dwne CME Chiller #2 : (Modell no: CVH.E-16F-AQ-2CC235EDEZA11DEZ, Serial No: TBD) * During an agreed scheduled shutdown, TC1 will to out and tag out the chiller disconnect, * Protect the dhiller plant floor with Masonite as required. * Valve off the condenser and evaporator and check for leakage. @ Recover and all refrigerant for reuse. • hapect and clean the econoinizw and flanges. • liastaU new OEM compressor motor bearings. • Reassemble the compressor with al new OEM seals and gaskets. * Install a new compressor motor terminal board using Trane approved. gaskets and 0 -rings, * Replace the nipture disk and gaskets. * Evacuate and leak test the chiller to factory specifications. TBREMMA L STANDA" TERMS, COND17TONS AND EXCLUSIONS ARE PART OF TMS PROPOSAL. Page_ T33_a212, Themial Concepts, Inc. Pmpml Page 2 of 4 Any Code Upgrades or Wind Lead CaleWations Are Excluded TOTAL, BED: of to option pricing listed above. ATCcXV1. XT, N ------ — ---- ............ — --------- ru"1111 " " - - - ----------------- - - . ...... 111.111 ------------------ . ...... -------- . . . .................... . -------------- ---------- -1-34-of 212 The, above, ptices, specifications and conditions are satisfactory and we hereby accepted. You am authofized to do the work as specified. Payment will be made as stated aboye. Date of Acceptance '' Sigaature Of. W wj4aic, 1 Account Manager Thennal Concepts, Inc, Proposal Page, 3 of 4 EWLESS SPECIF11241LL Y INDICA 7ED ELSE WHERE, THLS PROPOSAL IS SUBJECT 7V THE FOLLO WEVG !ERBKALQN�a 1. Tei on of irtyment are Net, 10 dayL Late charps may be as"osed at 13% per month on past due balanom Applicable taxes arm, not Indudad. Shotiol palto be received after 60 days, then Therinal may stop aff,work under this Proposal anWor caned, the Propoob and the eadre prive dull bewnw, due and payaNe. 2. Thersuad Is not m. ponsible for less or damage caused by anavgALability of equIpment, components or, material for whatever reasons, Including t of natore, Imutemiffiffify to preivdse% neftence by Custommer or othere Inadequate system desks, vandalism or othor causes beyond Thermal's contral., & Both pardes sell seek or Rvold litigation. However, In the event that any JeW actions are required to be taken by dthar party relating to this Proposal, it Is aVved that such lesed actions shall be commenced vdiddo, one year, or earlier as may be providod by law, t the date In which the CSUK Of RCCIOR occurred and that the succonfel parly In such l actlen shall in, awarded reennable attorneys' feen, liditstion or arbitration WIN and collection coun. Any and all l ardon shel be Mod within the county wherda the work was performe& 4. it h the cutomees olid don to Inform Thermal Of tile Existence of &BY liftairdous materiel that my ealat at the Job eft leaccordance Mth OSHA's Hazard Communication Standard Repilaflons, Customer aliall pivirlde'rhersal all relevaant lYWterhd Safety Data Sheeb (M-08). L Thermal's responsibility under flus Proposal excluiles the Idandfication, mowwal or abasammt of asbamo, amid, ntdww or other lumarsions substances. In the ev such products or substances are encountered, Thermal's ole tion shall be 1 a to Informing Cuftonur of the possible exist enm of such materials, In theavent that hosardons ilabes are anomanterece all work shadi Immediately emse and shell not BrIn Commence undl wrftft% documentodon that abatement ham been performed to provided to Thermal. G.Thernmal and Customer agm. that Ike occurrence of any of Ike lbilowing condiflons whielk without Rmhation, ndght reader. performance by Thermal linpractleal, such ap, but not tel to. strik&% firt% war, Inclement weather, late or non4eldvery by she ll of Thermal and all other centingenclem beyond t1se rumnable control of Thermal. Under no dreamstances shall Thesenal be Hable for any speelal or consequential damalles whether batch upon lost, podwill leat, resale profits, work stoppage, hiss of other goods or neftence othwwlae nad what -her adshig out of b of warranty, breach of coqtract, aciftence or othernite, (unless such neftence Is direedy ezused by Thermal) access only In thip, case of personal Injury where applicable by Rew requires such liability. But In no event shall Thermal's liability exceed Ike purchave prke paid under this Proposed. Page 135w of,212- mmmumm Gail mootz City of Bo,ynton Beach 222 NE 9b Ave Boynton Beach, Fl. 33435 P R" 0.10 or"'SAL JOB NAME: 20yr. Stop Inspection and Eddy Cun-ent Test ofd CVHE ChWer (CHLRI) at City Hall 100 E. Boynton Bch, Blvd. (job priced per ChMer) NOT INCLUDED IN OUR PROPOSAL AAy and all repws or service not list above PAY30NT SCHIEDULK per Chffler) Due on acceptance of order 'Vpon, substantial co. pletio.n Tbank you for aflowing SCS to quote on this project. sincmely, me zaR" Name. 1111LU LaRoche General Managet Title:' E= mm ZEMEM M&M -00 OW -9-8-00 Page 136 of 212 h P R" 0.10 or"'SAL JOB NAME: 20yr. Stop Inspection and Eddy Cun-ent Test ofd CVHE ChWer (CHLRI) at City Hall 100 E. Boynton Bch, Blvd. (job priced per ChMer) NOT INCLUDED IN OUR PROPOSAL AAy and all repws or service not list above PAY30NT SCHIEDULK per Chffler) Due on acceptance of order 'Vpon, substantial co. pletio.n Tbank you for aflowing SCS to quote on this project. sincmely, me zaR" Name. 1111LU LaRoche General Managet Title:' E= mm ZEMEM M&M -00 OW -9-8-00 Page 136 of 212 Apffl 18, 2016 PROP 0SAL Gail Mootz City of Boynton Beach 222 NE 9th Ave Boynton Beach, M.. 33435 JOB NAYM: Brush chiller condenser tubes and complete independent Eddy Curmnt Test on (CHI.Rl) Trane CVHE016 chWers at Boynton Bch. City ;Rall NOT INCLUDED IN OUR PROPOSAL: Repairs identified duning the Eddy Cun-ent Inspecton Any and all repairs or service not list above Tube found to be damaged, worn will be pulled at additional cost PAYMENT SCHEDULE: Upon substantial completion Thank you for allowing SCS to quote on this projea Sincerely, P" ZaR" Name: Fhfl LaRoche General Manager 11fle: I= "M MEEM Page 137 of 212 Emausm Gail Mootz City of Boynton Beach 222'NE SP Ave Boyntcyn Beach, Fl. 33435 JOB NAME. 20yr. Stop Inspection and Eddy Current Test of Trwie CVHE Chiller (CHLR2) at City 100 E. Boynton Bch. Blvd. (Job priced per ChMer) NOT INCLUDED IN OUR PROPOSAL * Any and aU mpairs or service not list above PAYMENT SCEEDULE: (Price per Chiller) Due on acceptance of order %fi,650.0Q Upon substantial completion 33, 98,00 4 Thank you for allowing SCS to quote on this project. Sincerely, Accepted by: P" ZaRW4 Name: Phil LaRoche General Manager Tide: WISM Date: Page 138 of 212 April 18,2016 AL Gail mootz C,ity o, Boynton Beach 222 :NE 9P.Ave Boynton Beach, Fl. 33435 NAME:JOB Brush chifter condensero t Eddy Cmrent Test on (CHLR2)rrane. CVBE016 chillerstoy Bch.. City HaH NOT INCLUDED IN OUR PROPOSAL: * Repairs identified during the Eddy Current Inspection repairs* Any and aU or service, not ',list above * Tube found to be damaged, worn wiU be puffed at additionalcost PAYMENT SCHEDULE - Upon Upon subs i Thank you for allowing SCS to quote on dus project. mm Page 139 of 212 Mooft, it From: Phil URoche <0110sechill ers.com> Sent: Wednesday, April 20,2016 128 PM To: Moot7, Gail Subject: RE: UPDATE #2: RFQ City of Boynton each Cityhall Chiller rebuilds Good afterrmon Gail, am sorry but Southeastern Chiller will not" be partic,'pating in the chlHer replacement bid fry City 11i the drifflers being offered by Trane ara either too bor, wifl make too nvucl-i no -for your appilcation , Soulug eante rn Chiller will not propose a job our custorner will not be satisfied with, We have fooked 'nto a dif rent option but the we will not get pricing back in time to rneet, the 5pm deadflne, "I"halink you te otoportunity to offer our services but apologize that we can't meet your deadline. )ur Repair f Overhaul proposals arr� stfil valid in the event you choose that opflon. Bes", regprds, ArM 00 # 4" awl, General Manager Scx,Ahe,astern Chiller Services -800 NW 1,216th Avenue Coral Springs, FL. 33065 (9-54)'796-8779 office (9541325-5566 cell From: ootz, Gail [mall to:MootzG0bbfl.us] Sent: Wednesday, April 20, 2016 9:18 AM To: Phil LaRoche Subject: RE: UPDATE *2: RFQ City of Boyntm Beach Cltyhall Chiller mbuilds He followed up with me this inaming and we are meeting now.. -------- Original. message -------- r7rwn: Phil LaRoche item /20/201 8.55 AM (GMT -05:00) To: ffmootz, Gauff Subjed: RE: UPDNIE #2: RFQ City of Boynton Beach Cityhall Chiller rebuilds Good morning Gail, Page 140 of 212 Fmm.l Mootz, Gail Santo. Tuesday, April 19, 2016 7:46 AM To: Mootz, all Subjed., UPDATE: RFQ City of Boynton Beach atyhall Chiller rebuilds Good Mornfn,,g Even/c,)nie; M your qumte for the rebuild of chiller #2 at C -y Hall include In your lei dng the ficliowing; C"ean/brush the tubesfor both the condenst',!,r and CCol erportions of the chiller. Replacement of oll fifter, all dryers and sjgyft glasses, Eddy Current Testing Since chillers #1 ar--,,d #2 are the same rnodels please Include a separate quote for ch'Her #1 rebuild aJso, including the addftlona"n,fory,nation above. have received as few quotes air ady, for those thiat have submiUted their equotes please send nne an update to inchude the additional Infon,,,nat"Jon, I know some of you arte at the rnervy of Trane for a price of a new chiller, please do your best, to submit that on Wednesday, April 20, 2016, end of day, If you sl'on)ld have any, questions or cor,,cerns, pleasie doxn't hesltati,,,�, to contact me,, Respectfully siubrnftted, Gail 2111 OIINI.�R'P=111 I-,- - - Gait AAootz, Crew Supervisor Pubtic Works, Facliftles Maintenance City of Boynton Beach 222 N.E. 9th Ave. UBoynton Beach, Florida 33435 o. 561-742-6223 Lltlli�1'1181;1 America's Gateway to the Gulfst From- Mootz, Gail [maj&Q--,M—QgjzQ2bbfLus Sent: Friday, April 15, 2016 110:24 AM To: Chikr Contractors ,a o. RFQ:: Oty of Boynton Beach Cftyhall Chiller rebuilds Page 141 of 212 R Mootz, Crew SupervIsor PubtIc Works, Facilities Maintenance City of Boynton Beach 222 N.E. 9th Ave. I Boyntonh, Florida 22425 r 561-742-6223 ��..., �....�o America's Gateway to the Gulfstivam Gall Mooft, Crew Supenvisor Pubilc Works, FaclUttesit City of Boynton Beach .222 N.E. 9t,h Ave. pBoynton Beach, Rorlda 33435 561-742-6223 Y„ 9 n, ................................. i ( f1 3 4 SW3tt18 I E S{��t112PYe1 "'""` . ... ...... Amerka's Gateway to the Gulf.5tream Page 142 of 212 Moatz' Gall From: Amy Shedd <arw1y0generalplumbing.com.,,� Sent Tuesday, April 19, 2016 239 PM To: Mocitz, Gall bubjmb Chiller #1 and #2 at City Hall We will have to have a no bid on the chiller repairs.'This is a specific chiller needing a specific certification to work on ft. We would like to have the opportunity to look at other chillers that come up In the future. Thank you for the opportun,pty, Amy Shedd, Customer Service Representative 561-582-3589 Providing a teariefy, of plumbing & air collditioning s9rviegs to a Wide range of customers since 19631 20'01 7th Aventim North Lalcw 01orth, � FL 113346111 (55664) ziP32-358's, f STOMES.0O3N1 WE LINE �T,COM - 81955,61AJE-LINEE-�T - !RENCHLUjS PIPE LIMING TECHNOLOGY (661) 585-2591 www.goneralpiumbing.com 1.866 -GEN -PLUM Page 143 of 212 Page 144 of 212 jj Plaunw: 561-7791-3980 Rum 561-795-16931, City of Boynton Beach 1- Gail Mootz ___ az er Cha To properly submit a propoWo out the chiflers we wouldact o drawings.stamped engineered Without these drawings, we can only provide you a ball park for your budget which is approximately $250 380,0100 per chiller. Page 145 of 212 Page 146 of 212 ..............&. R"I'l"""I'llIll""....... UMII=.1 ' ' " .. . ""offi"ce Main I 2497 SE DWe Hch—., 2201 College Ave nu 1a Fla 34997 Davie, Florida 33317 0; 772.220.236S 0: 954.472,4465 F: 772.22M2273 F., 954,370.6410 .. .......... 11111111-1 ............... MASM' offics 444 Brill Avenue Miami, Florida 33131 0: 305.940M81 F: 786,3913689 ............... .. .........f..... ............ DATE: April 20,2016 CUENT- PROPOSAL: 00010082 City """af Chiller overhaul project -2016 . .. ....... . . . ..................... . ............ Fax: CONTACT: Kevin Ramzy-Senior Proj We propose hereby to finnish materia and labor, complete in accordance with specifications below. - Rid #10082 Re: Trane CPWWchiller major overhaul service. Trane MIE Chiller #1: t no: CPQ M,'-16F-AQ-2(,'C235EDEZ4]]DEZ, SenalNo.-LMF03191) Trane M -1E Chiller #2 (Mottel no: CVHE-16XAQ-2CC235EDEZA11DEZ, Serial Aro: TBD) * During an agreed scheduled shutdown, TC1 will lock out and tag out the chiller diswrinect. * PrOtcct the chiller Plant floor with Mmionite as required. Valve off the condenser and evaporator and check for leakage. Recover and till rtfr�igerant for reuse. a Install a new ewnpressor motor terminal boardusing 'franc appxDved gaskets and 0 -rings. 9 Replace the, nipture disk and gaskets. @ Evacwte and leak t the chiller to factory spwifications. THEMUL STANDARD TERMS, CONDMONS AND E, XCLUSIONS ARE PAW OF TMS PROPOSAL. 212 1 Concepts, Inc. Proposal Page 2 of 4 Any Code Upgrade@ or Wind Load Calculations Are Excluded TOTAL BID: Refff to option pricmg listed above. to Pollow . . ........ .............. . . ........... ------ - — -------- - - - - - - ------------- - of 212 The above priou, Vad&atious and conditions arey and am bemby qac ceptz& You am, authoHzad to do the work as specified. Psymeut Ntill be made -tated above. Date of Acceptance S 01661, U42 1# Wu 15s. t Manager Themol Concepts, Inc. Proposal Page 3 of 4 UNLESS SPEaFICALL YVVDrCA TED ELSE MWERE, 7HLY PROPOSAL IS SUBJEC7TO THE FOLL 0 WING IERV T. Terms of pRymnat are Not 10 days. LAW chargat mmy be asmnd at 1.5% per month on past due baknees. Applicable taxes are not Waded. Should psyments be rwAved after 60 days, thealnernal may stop aH work under this Proposal andfor enned the Propoul, and the entim prim *0 bomme due ano pnyabl& 2. Thermal Is not respondble f [on or daninge caused by unavallabldo of eqn1pnmat, cOnA130nefits or mattzhd for whatnw ressons., Indading fare= of naturA 1emMty to prendaes, noolgence by Customer or othem Inadequate system dedM vauMsm or other an beyond Thawal'i can & Thamal mad Cusiviner apte &at the accurmwee of ANY Of 010 f0fl0whill COndidens wideb, Wthout Binitedoz4 adght render paformnee by Thernal ImpracdeA sueb mo but not lndtad to: ddkes, ftes, war, Inelejumt weachgr, late or non-dadvery by suppBus of TWermal and an otber condapaclas beyond the msonable cen of Thernul. Under no dreamtances &had Thennal be Mable for any Veds] or counquesidal damages whaher bmad upon lost podwill loot rosek pro11% work stoppftv, irapairment of other pods or nqftence otherwise and whether arldng out of broub of werranty, breach of contract, rig1geuce or Otherwise, (unless lach neAsence Is diready caused by ThormRQ ezcept only In the cam af penonal Injury he AppliefiWe by law requires such liability. But In no of ohmH Thermal's Mobility exceed the purchase price I under tith propowl. -149-of 212 From, Shedd <amy@generalplumbing.com> Tuesday, April 1, 2016 2-39 PM T ail Subjeft Chiller #1 and #2 at C4 Dell We it have to haveI the chillerrepairs. This is a specificchiller needing a specific certification to worki. wouldWe like to have the opportunitylook at other chillers that come up in the future. Thank you for the opportunitV. Amy Shedd, Cusb,'wme,,r Sed"vice Re rcmen,l>sth d= 561-582-3589 r aka 1 of a vv/de Uris"Sn.`ge o'cuss Fq irn"'e' rs;i'S' c zea 196`31 2001 7th Avenue North Lake Wowth FL 33461 (561) 682-2582 MrOKES.LCOM 8455 -WO E -U N EAU Page 150 of 212 03 CODE COMPLIANCE & LEGAL SETTLEMENTS 5/3/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 5/3/2016 REQUESTED ACTION BY COMMISSION: Approve negotiated settlement in the amount of $50,000.00 in the case of Cynthia L. Fitting and Joseph M. Fitting v. City of Boynton Beach, Florida and Charles Turco. EXPLANATION OF REQUEST: Plaintiff Counsel: Jack Scarola Defense Counsel for the City: Tracey DeCarlo, Assistant City Attorney Defense Counsel for Officer Turco: Lyman Reynolds Incident: On July 23, 2013, Officer Turco attempted a traffic stop on Mark Brogin, who then fled the scene. Mr. Brogin fled at an excessive speed on 1-95, so Officer Turco stopped pursuing Mr. Brogin's vehicle. At the intersection of 1-95 and Hypoluxo Road, Mr. Brogin crashed into a vehicle driven by Cynthia Fitting. Ms. Fitting sustained serious injuries as a result of this crash. The City maintains that Officer Turco appropriately terminated the pursuit. Nonetheless, Ms. Fitting and her husband sued the City and Officer Turco, alleging that his pursuit of Mr. Brogin's vehicle caused the accident. The Fittings are seeking the statutory cap for this claim, which is $200,000 per person or $300,000 per incident. Court-ordered mediation was held on April 19, 2016. The parties agreed to a tentative settlement, pending approval by the City Commission, in the amount of $50,000.00. Risk Management and Legal staff are recommending settlement of this matter as a prudent economic business decision. This settlement does not admit liability and/or fault. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Recommendations for settlements of claims of this nature are part of the normal responsibilities for Risk Management and Legal staff. FISCAL IMPACT. Budgeted Funding for this settlement is available in the Risk Management Self Insured Loss budget line item 522-1710-519-49-20. ALTERNATIVES: Do not authorize the settlement and proceed to a jury trial with estimated legal defense expenses of $38,000 - $60,000 and a possible verdict award up to the statutory cap of $300,000 in favor of the Plaintiff. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: CLIMATE ACTION DISCUSSION: Page 151 of 212 Is this a grant? Grant Amount: ATTACHMENTS: Type D Addendum REVIEWERS: Department Human Resources Finance Legal City Manager Reviewer Oldbury, Julie Pyle, Judith Swanson, Lynn LaVerriere, Lori Description Settlement Agreement Action Approved Approved Approved Approved Date 4/28/2016 - 9:51 AKA 4/28/2016 - 9:56 AKA 4/28/2016 - 1:08 PPA 4/28/2016 - 1:26 PPA Page 152 of 212 W Cl 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 IN THE CIRCUIT COURT OF THE 15TH JUDICIAL CIRCUIT OF FLORIDA IN AND FOR PALM B COUNTY CASE N0: 502015CA003332XXXXMBAF CYNTHIA L. AND JOSEPH M FITTING Plaintiff, VS. THE CITY OF BOYNTON BEACH; FLORIDA; CHARLES TURCO Defendant The parties mediated this case before Rodney Romano on 4-19-16 and reachec agreement under the following terms which the parties agree are binding and enforceable 1. The City of Boynton Beach will pay $50,000.00, payable to plaintiff's counsel's trust account in exchange for a general release of all claims. a. THIS AGREEMENT IS SUBJECT TO CITY COMMISSION APPROVAL b. The matter will be placed on the May 31d 2016 City Commission agenda. 2. The parties agree that their counsel shall Move for a continuance to the court's next trial docket so as to allow sufficient time for the commission's decision and, if not approved, for orderly discovery. a. All pending depositions shall be abated until the Commission's decision. 3. The release shall be provided to plaintiff counsel within five business days. 4. Settlement funds shall be tendered to plaintiffs counsel within 30 days after Commission approval, provided the executed release has been returned to defense counsel. 5. Plaintiffs counsel shall file a stipulation for dismissal with prejudice within five day; of receiving settlement funds. 6. Plaintiffs counsel shall resolve all related liens, if any, out of the settlement funds 7. Parties shall otherwise bear their own fees and costs. Electronic signatures shall have the same force and effect as original signatures; the mediator is a scrivener --or Defendant SETTLEMENT AGREEMENT - 1 Plainirf Defense Counsel Page 153 of 212 V PUBLIC HEARING 5/3/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 5/3/2016 REQUESTED ACTION BY COMMISSION: Request to approve a Community Design Plan Appeal (CDPA 16-001) for relief from the Land Development Regulations (LDR), Chapter 4, Article III, Section 10.A.3. Monotony Restrictions, requiring enhanced walls designed with offsets and other elements to avoid an expansive monotonous appearance for 514 — 518 West Ocean Drive, located west of 1-95 and east of the CSX Railroad, south of the terminus of West Ocean Avenue on 6.9 acres zoned M-1 (Industrial). Agent is Bradley Miller with Miller Land Planning, Inc. (Tabled to May 17, 2016 Commission meeting.) EXPLANATION OF REQUEST: Agent is requesting approval of a Community Design Plan Appeal in association with the request for approval of a New Site Plan (NWSP 15-002) to construct outdoor self -storage for luxury recreational vehicles and boats consisting of eleven (11) open-air structures with 201 storage bays totaling 92,139 square feet; one (1) one- story enclosed storage building with five (5) bays totaling 2,756 square feet; an office building consisting of 1,000 square feet; 15 uncovered storage spaces; and related site improvements. Due to the subject property's narrow site configuration, the applicant is also requesting a concurrent Variance (ZNCV 15-002) approval to reduce the 15 foot side corner setback, to allow a five (5) foot side corner setback, a variance of 10 feet. The requested Community Design Plan Appeal (CDPA 16-001) approval is for relief from the Land Development Regulations (LDR), Chapter 4, Article III, Section 10.A.3. Monotony Restrictions, requiring enhanced perimeter walls designed with offsets and other elements to avoid an expansive monotonous appearance. Due to the site constraints and layout, as further described in the analysis of the accompanying variance request, there is insufficient space for the buffer wall to be designed with the required offsets and recessed areas while meeting the desired site layout and circulation objectives to accommodate the use. The applicant is instead proposing to enhance the perimeter landscape buffer, especially the buffer along the west property line closest to residential uses. On the west property line, the applicant is proposing a total of 100 four (4) - inch caliper trees (mainly Green Buttonwood trees) spaced every 20 feet and a continuous hedge four (4) feet in height planted on the outside of the wall (see Exhibit "D" — Landscape Plan). The proposed perimeter wall would consist of precast textured panels approximately ten (10) feet in length with capped columns between each wall panel (see Exhibit "C" — Wall Elevation). The wall would be the same smooth stucco materials and colors used for the proposed office. Staff has reviewed this request and recommends APPROVAL, based on the analysis contained herein which finds that the proposed variety of shrubs within the landscape design will provide visual enhancement to the project and prevent the "monotonous" effect of a lengthy buffer wall. No conditions of approval are recommended. The Planning & Development Board at their meeting on March 22, 2016 voted 5-0 to approve with no additional conditions of approval. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? N/A Page 154 of 212 FISCAL IMPACT: Project approval would result in contributions to permit and business tax receipt and property tax revenues based on project and assessed values. ALTERNATIVES: N/A STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: N/A CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: N/A Is this a grant? Grant Amount: ATTACHMENTS: Type Description D Staff Report Sfor-All Luxury RV & Boat Storage (CDPA 16- 001) Staff Report D Location Map Exhibit "A" - Location Map D Exhibit Exhibit "B" - Site Plan D Exhibit Exhibit "C" - Wall Elevation D Exhibit Exhibit "D1" - Landscape Plan D Exhibit Exhibit "D2" - Landscape Plan D Conditions of Approval Exhibit "E" - Conditions of Approval D Development Order Development Order D Letter Ltr for Postponement REVIEWERS: Department Reviewer Action Date City Clerk Pyle, Judith Approved 4/26/2016 - 3:48 PKA Page 155 of 212 DEVELOPMENT DEPARTMENT PLANNING AND ZONING DIVISION MEMORANDUM NO. PZ 16-012 STAFF REPORT TO: Chair and Members Planning and Development Board and City Commission THRU: Michael Rumpf Planning and Zoning Director FROM: Kathleen Hatcher Senior Planner DATE: March 15, 2016 PROJECT NAME/NO: Stor-All Luxury RV & Boat Storage / CDPA 16-001 REQUEST: Community Design Plan Appeal Property Owner: Stor-All Luxury RV & Boat Storage LLC Applicant/Agent: Bradley Miller, Miller Land Planning, Inc. Location: 514 - 518 West Ocean Drive (see Exhibit "A" — Location Map) Site Details: The undeveloped property consists of several parcels totaling 6.9 acres situated between Interstate -95 and the CSX Railway, and generally located south of Boynton Beach Boulevard and west of 1-95, at the eastern terminus of West Ocean Drive. An existing billboard sign and an existing cell tower are located on the subject property and would not be removed or relocated as a result of the proposed development. NATURE OF REQUEST Bradley Millerwith Miller Land Planning, Inc. is requesting approval of a Community Design Plan Appeal in association with the request for approval of a New Site Plan (NWSP 15-002) to construct outdoor self - storage for luxury recreational vehicles and boats consisting of eleven (11) open-air structures with 201 storage bays totaling 92,139 square feet; one (1) one-story enclosed storage building with five (5) bays totaling 2,756 square feet; an office building consisting of 1,000 square feet; 15 uncovered storage spaces; and related site improvements (see Exhibit "B" — Site Plan). All the proposed uses are permitted in the M-1 (Industrial) zoning district. The requested Community Design Plan Appeal (CDPA 16-001) approval is for relief from the Land Development Regulations (LDR), Chapter 4, Article 111, Section 10.A.3. Monotony Restrictions, requiring enhanced perimeter walls designed with offsets and other elements to avoid an expansive monotonous appearance. Page 156 of 212 Stor-All Luxury RV & Boat Storage (CDPA 16-001) Memorandum No PZ 16-012 Page 2 BACKGROUND Due to the subject property's narrow site configuration, the applicant is also requesting a concurrent Variance (ZNCV 15-002) approval to reduce the 15 foot side corner setback, to allow a five (5) foot side corner setback, a variance of 10 feet. The side corner setbacks are along the east property line adjacent to the Interstate 95 right-of-way (365' — 420' wide), and along the west property line adjacent to CSX Railroad (82' - 100' wide) and Tri -Rail Commuter Rail (100' wide) rights-of-way. Farther west, approximately 300 feet from the subject property, is the nearest single-family residential neighborhood (Lake Boynton Estates). Within the proposed five (5) foot setback, would be a masonry buffer wall eight (8) feet in height with enhanced landscaping consisting of trees and a continuous hedge planted on the outside of the buffer wall. The hedge is required to be maintained at a minimum height of four (4) feet, and is allowed to grow to the full 8 -foot height of the wall. The proposed perimeter wall would consist of precast textured panels approximately ten (10) feet in length with capped columns between each wall panel (see Exhibit "C" — Wall Elevation). The wall would be the same smooth stucco materials and colors used for the proposed office. ANALYSIS Due to the site constraints and layout, as further described in the analysis of the accompanying variance request, there is insufficient space for the buffer wall to be designed with the required offsets and recessed areas. The applicant is instead proposing to enhance the perimeter landscape buffer, especially the buffer along the west property line closest to residential uses. On the west property line, the applicant is proposing a total of 100 four (4) -inch caliper trees (mainly Green Buttonwood trees) spaced every 20 feet and a continuous hedge four (4) feet in height planted on the outside of the wall (see Exhibit "D" — Landscape Plan). This request in conjunction with the variance request will not be injurious or detrimental to the area and will result in safer and more clearly defined vehicular circulation onsite and enhanced landscaping for perimeter aesthetics, rather than the wall offsets. RECOMMENDATION Staff has reviewed the request for Community Design Plan Appeal and recommends APPROVAL of the request to waive the monotony restrictions for the buffer wall. Based on the analysis contained herein, staff finds special conditions such as site constraints exist that are considered a hardship in developing the subject property. Further, the intent of the LDR will be satisfied by the proposed variety of shrubs within the landscape design and will provide visual enhancement to the project and prevent the "monotonous" effect of a lengthy buffer wall. No conditions of approval are recommended for this request; however, any conditions of approval added by the Planning & Development Board or the City Commission will be placed in Exhibit "E" — Conditions of Approval. S:\Planning\SHARED\WP\PROJECTS\Stor-AII Luxury RV & Boat Storage\CDPA 16-001 \Staff Report.doc Page 157 of 212 EEXHIBIT "A" - SITE LOCATION MAP R� np4e- s 1:4,514 0.0275 0.055 0.11 mi 0 0.0425 0.0 5 age 21 0 ^' N89'47'31' 115.11 I 1 -A"1 rn 1 Q •� iT — vl ;\ m �I < i� �n o µm � I z _ n I •� iT — ! �I < �n o µm T ------------ 4 I I � i pis Im II I 1 -I . r r 0Aa- �I .m p �4 m� �£ o, �I oaN mmao w� Zoo�QoaN ° aa8 a �� E� 11 o a wpm ° SII d a D 1 4 o - N ammo-oA mmRa�m Zm a 11I III, m m� o.m� DDOmo 3 1 § NIDI 0 Q �o m a � o a I 4.-3 i 1 N 'm � w N 9 1 76. N8' _ o y 76.19 — oy om 63 63 _ Stor-All Luxury RV &Boat Storage - - _ ° Boynton Beach , Florida a,,e -412 1z u - I IN cD Q I n D n 0 �o z _ n +VUOIS iVOe V AU ),un)cn=i , � \ .\` \ ° . / z /. z�,. } b -I iSEHS —i*'� v —0)C [ N { m o �o HR= " Q 17Z� T u{I Q � LQ� o�D b b g°�v mS { m E a �o a HR= " a 2 � J-6[ 3„6Z—1� BUILDING"� OSED STO _2,]56 SF. HT. ='_16.5' 5 BAYS 0 + ¢ o. w o rcLL �0L H wm" i `o+ 'c z w w o� 'cN o rc >e 9 °ary 0. S-1 Laer+S aeS 2IN11 roivw —i iCL v -0)c -c l6 �0L �o L Nx'D 9 °ary o�D 8 1� y N; Nj��a�_�n X00 � em e° z e°aaa me°# mit AA— . Z w$ j H l p a p n P J 5 33 m ee J o KU= 5➢ 6 E �y 'nS 5 u 00 N; Nj��a�_�n AA— p l p a p n P J 5 33 m ee J o J 5➢ 6 E �y 'nS 5 u fl l Q un S3 n of M as QL .5 EXHIBIT "E" CONDITIONS OF APPROVAL Project name: Stor-All Luxury RV & Boat Storage File number: CDPA 16-001 Reference: S:\Planning\SHARED\WP\PROJECTS\Stor-AII Luxury RV & Boat Storage\CDPA 16-001 \COA.doc Page 163 of 212 DEPARTMENTS INCLUDE REJECT ENGINEERING/UTILITIES/FORESTRY Comments: None FIRE Comments: None POLICE Comments: None BUILDING DIVISION Comments: None PARKS AND RECREATION Comments: None PLANNING AND ZONING Comments: None PLANNING & DEVELOPMENT BOARD CONDITIONS Comments: To be determined CITY COMMISSION CONDITIONS Comments: To be determined S:\Planning\SHARED\WP\PROJECTS\Stor-AII Luxury RV & Boat Storage\CDPA 16-001 \COA.doc Page 163 of 212 DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME APPLICANT/AGENT Stor-All Luxury RV & Boat Storage (CDPA 16-001) Bradley Miller, Miller Land Planning, Inc. AGENT'S ADDRESS: 508 E Boynton Beach Blvd, Boynton Beach, FL 33435 DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: April 19, 2016 APPROVALS SOUGHT: Community Design Plan Appeal (CDPA 16-001) approval for relief from the Land Development Regulations (LDR), Chapter 4, Article III, Section 10.A.3. Monotony Restrictions, requiring enhanced walls designed with offsets and other elements to avoid an expansive monotonous appearance on 6.9 acres zoned M-1 (Industrial). PROPERTY LOCATION: 514 — 518 West Ocean Avenue DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO. THIS MATTER was presented to the City Commission of the City of Boynton Beach, Florida on the date of hearing stated above. The City Commission having considered the approval sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: 1. Application for the approval sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. 2. The Applicant _ HAS HAS NOT established by substantial competent evidence a basis for the approval requested. 3. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "E" with notation "Included." 4. The Applicant's request is hereby _ GRANTED subject to the conditions referenced in paragraph 3 above. DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. 6. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other: DATED: City Clerk S:\Planning\SHARED\WP\PROJECTS\Stor-AII Luxury RV & Boat Storage\ CDPA 16-001\Development Order.doc Page 164 of 212 _MILLER LAND PLANNING, INC. April 12, 2016 Michael Rumpf, Director CITY OF BOYNTON BEACH 508 E. Boynton Beach Boulevard Boynton Beach, FL 33435 Phone 0 ( 561)736-8838 Fax 0 (561)736-8079 Web 0 millerlandplanning.com PLANNING & ZONING DEPARTMENT 100 E. Boynton Beach Boulevard Boynton Beach, FL 33425-0310 Via Email & Hand Delivery RE: StorAll Luxury RV & Boat Storage Withdrawal of Variance Application (ZNCV 15-002) & Request 30 -day Postpone of City Commission Meeting from April 19 to i Dear Mike: On behalf of the applicant, Stor-All Luxury RV and Boat Storage, LLC, please accept this request to withdraw the variance application (ZNCV 15-002) which proposed the reduction of the side corner building setbacks from 15 feet to 5 feet. We also request a 30 -day postponement of the site plan application (NWSP 15-002) from the April 19 City Commission agenda to the May 17 City Commission agenda to allow us time to provide you with an amended site plan in advance of the City Commission hearing as well as to give the district commissioner time to recoup from her child's delivery and be able to be involved in the project. We appreciate your understanding and ask you to confirm our requests by providing us with a copy of this letter with your signed acknowledgment below. We will inform Wendy Franklin of Lake Boynton Estates who has been our contact person for the surrounding property owners. Sincerely, MILLER LAND PLANNING, INC. Bradley D. Miller, AICP President Acknowledged by: (Date) Michael Rumpf, Director CITY OF BOYNTON BEACH PLANNING & ZONING DEPARTMENT cc: Lori LaVerriere (via email) Andrew Mack (via email) Charlie Anderson (via email) Brad Morton (via email) F. Martin Perry, Esq. (via email) MW L P C\PROJECTS\StorAll RV & Boat Storage\6 - Correspondence\Withdrawal Postponement Letter 4..7.16.wpd Page 165 of 212 M PUBLIC HEARING 5/3/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 5/3/2016 REQUESTED ACTION BY COMMISSION: Request new site plan approval to construct outdoor self -storage for luxury recreational vehicles and boats at 514 — 518 West Ocean Drive, located west of 1-95 and east of the CSX Railroad, south of the terminus of West Ocean Drive on 6.9 acres zoned M-1 (Industrial). Agent: Bradley Miller, Miller Land Planning, Inc. representing property owner Stor-All Luxury RV & Boat Storage LLC. (Tabled to May 17, 2016 Commission meeting.) EXPLANATION OF REQUEST: The Stor-All project would accommodate the outdoor self -storage of luxury recreational vehicles and boats within eleven (11) open-air structures and 201 storage bays totaling 92,139 square feet, and will include a one (1) one-story enclosed storage building with five (5) bays totaling 2,756 square feet; an office building consisting of 1,000 square feet; 15 uncovered storage spaces; and related site improvements. The site consists of the assemblage of several narrow parcels previously approved for the Ocean 95 Exchange Park, a project approved for three (3) office/warehouse buildings totaling 133,911 square feet. This project (NWSP 06- 020) expired in 2009. The proposed storage facility is a permitted use within the M-1 Zoning District, and it should be noted that the M-1 District is the only conventional (Le. non -planned) zoning district where such uses are permitted. Storage uses, and particularly those with limited storage function, have one of the lowest traffic generation rates of all other uses permitted in the M-1 District and therefore, it is one of the most compatible industrial uses with the abutting residential neighborhood. Staff recommends approval contingent upon approval of the concurrent requests for Variance (ZNCV 15-002) to the side setbacks and a Community Design Plan Appeal (CDPA 16-001) to allow for a straight buffer wall design, and satisfying all comments indicated in Exhibit "C" — Conditions of Approval. The Planning & Development Board at their meeting on March 22, 2016 voted 4-1 to approve with 3 additional conditions of approval. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? N/A FISCAL IMPACT. Non -budgeted Project approval would result in contributions to permit and business tax receipt and property tax revenues based on project and assessed values. ALTERNATIVES: None recommended; however, approval is contingent upon approval of the corresponding requests for setback variance and landscape design appeal. If such applications are denied, the subject site plan must be revised to meet the minimum required setbacks and/or the buffer wall design standard. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: N/A Page 166 of 212 CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: N/A Is this a grant? Grant Amount: ATTACHMENTS: Type Description D Staff Report Sfor-All Luxury RV & Boat Storage New Site Plan (NWSP 15-002) Staff Report D Location Map Exhibit "A" - Location Map D Exhibit Exhibit "Bl" - Site Plan D Exhibit Exhibit "B2" - Site Plan D Exhibit Exhibit "B3" - Elevations D Exhibit Exhibit "B4 - Landscape Plan D Exhibit Exhibit "BY - Landscape Plan D Exhibit Exhibit "B6" - West Buffer Cross -Section D Conditions of Approval Exhibit "C" - Conditions of Approval D Development Order Development Order D Letter Letter for Postponement of NWSP REVIEWERS: Department Reviewer Action Date City Clerk Pyle, Judith Approved 4/26/2016 - 3:48 PPA Page 167 of 212 DEVELOPMENT DEPARTMENT PLANNING AND ZONING DIVISION MEMORANDUM NO. PZ 15-026 STAFF REPORT TO: Chair and Members Planning and Development Board and City Commission THRU: Michael Rumpf Planning and Zoning Director FROM: Kathleen Hatcher Senior Planner DATE: March 15, 2016 PROJECT NAME/NO: Stor-All Luxury RV & Boat Storage / NWSP 15-002 REQUEST: New Site Plan PROJECT DESCRIPTION Property Owner: Stor-All Luxury RV & Boat Storage LLC Applicant/Agent: Bradley Miller, Miller Land Planning, Inc. Location: 514 - 518 West Ocean Drive (see Exhibit "A" — Location Map) Existing Land Use: I (Industrial) Existing Zoning: M-1 (Industrial) Proposed Land Use: No change proposed Proposed Zoning: No change proposed Proposed Use: Request new site plan approval to construct outdoor self -storage for luxury recreational vehicles and boats consisting of eleven (11) open-air structures with 201 storage bays totaling 92,139 square feet; one (1) one-story enclosed storage building with five (5) bays totaling 2,756 square feet; an office building consisting of 1,000 square feet; 15 uncovered storage spaces; and related site improvements. Acreage: 6.9 acres (300,744 square feet) Adjacent Uses: North: Right-of-way for West Ocean Drive, then farther north is developed property classified with I (Industrial) land use and zoned M-1 (Industrial); South: Undeveloped property classified with I (Industrial) land use and zoned M-1 (Industrial); Page 168 of 212 Stor-All Luxury RV & Boat Storage (NWSP 15-002) Memorandum No PZ 15-026 Page 2 East: Right-of-way for Interstate 95 (365' — 420' wide), then farther east is developed residential property classified with LDR (Low Density Residential) land use and zoned R -1-A (Single-family Residential); and West: Right-of-way for CSX Railroad (82' - 100' wide) and Tri -Rail Commuter Rail (100' wide), and then farther west are properties with varying land use classifications and zoning districts. Northwest of the CSX Railroad right-of-way are developed residential properties classified with MDR (Medium Density Residential) land use and zoned R-2 (Duplex Residential). Southwest of the CSX Railroad tracks is a City -owned storm - water retention area for an Industrial Park, classified with HDR (High Density Residential) land use, and zoned PUD (Planned Unit Development). Farther west (approximately 300 feet from the subject property) is a single-family residential neighborhood (Lake Boynton Estates). BACKGROUND Site Details: According to the survey, the subject site was previously developed and licensed for a fence company (Bulldog Fence) and a welding / manufacturing business (Four Steel Corporation) but has been vacant for many years. The site consists of the assemblage of many narrow parcels and was previously known as the proposed Ocean 95 Exchange Park, a project that had a New Site Plan Development Order (NWSP 06-020) which expired in 2009. The undeveloped property consists of several parcels totaling 6.9 acres situated between Interstate -95 and the CSX Railway, and generally located south of Boynton Beach Boulevard and west of 1-95, at the eastern terminus of West Ocean Avenue. An existing billboard sign is located along the east property line, near the middle of the site, and an existing cell tower is located along the east property line approximately 270 feet south of West Ocean Avenue. Neither the billboard nor the cell tower would be removed or relocated as a result of the proposed development. Proposal: Bradley Miller of Miller Land Planning, Inc., representing property owner Stor-All Luxury RV & Boat Storage LLC, is requesting new site plan approval to construct outdoor self -storage for luxury recreational vehicles and boats consisting of eleven (11) open-air structures with 201 storage bays totaling 92,139 square feet; one (1) one-story enclosed storage building with five (5) bays totaling 2,756 square feet; an office building consisting of 1,000 square feet; 15 uncovered storage spaces; and related site improvements (see Exhibits "B-1" and "B-2" — Site Plan). All the proposed uses are permitted in the M-1 (Light Industrial) zoning district. ANALYSIS Concurrency: Traffic: A traffic statement for the proposed project was sent to the Palm Beach County Traffic Division for concurrency review in order to ensure an adequate level of service. A traffic concurrency approval letter was received from Palm Beach County indicating that 67 new daily trips including 1 AM peak hour trip and 5 PM peak hour trips would be generated for the proposed use, and that no permits are to be issued after the build -out date of end of year 2017. Page 169 of 212 Stor-All Luxury RV & Boat Storage (NWSP 15-002) Memorandum No PZ 15-026 Page 3 School: School concurrency is not required for this type of project. Utilities: Water and sewer use is minimal for the proposed use, as the 1,000 square foot office is the only building on site that will have restroom facilities. The project would require an on-site lift -station for sanitary sewer. A private lift station is proposed south of the office and a loading/wash area and dump area is located near the exit driveway. Local piping and infrastructure improvements may be required, especially on the water delivery system for the project, depending upon the final project configuration and fire - flow demands. These local improvements would be the responsibility of the site developer and would be reviewed at the time of permitting. The City's water capacity, as increased through the purchase of up to 5 million gallons of potable water per day from Palm Beach County Utilities, would meet the projected potable water for this project. Police / Fire: Staff reviewed the site plan and determined that current staffing levels would be sufficient to meet the expected demand for services. Fire will require four (4) fire hydrants (3500 gpm @ 20 psi) and fire hydrant flow testing. Drainage: The civil plans indicate a drainage area is proposed at the south end of the subject property. Conceptual drainage information was provided for the City's review. The Engineering Division has found the conceptual information to be adequate and is recommending that the review of more specific drainage solutions be deferred until time of permit review. Vehicular Access: The overall site plan (see Exhibit "B-1") shows a single point of ingress/egress to the subject property via West Ocean Avenue located to the north. The two-way driveway would be a total of 42 feet wide, consisting of entrance and exit drives over 19 feet wide to accommodate the larger recreational vehicles and boat trailers. Circulation: Vehicular circulation from the driveway connection consists mainly of a one-way loop drive with pavement 35 feet wide and a large turn around area 103 feet wide and complies with the minimum width of 30 feet for aisleways and the increased turning radius requirement for RV's and boats. South of the office parking area the driveway would be divided with a 3 foot wide median containing a key pad, knox box and bollards. A sliding entry gate and 8 foot decorative fence would be located 95 feet south of Ocean Avenue to allow for sufficient queuing of RV's and boats. Appropriate access and circulation by service vehicles and emergency equipment is required through the design of internal turning of aisleways. Circulation has been reviewed and approved by the Engineering Division and Fire Department. Parking: The site data on the site plan (see Exhibits "B-1" and "B-2") indicates a total of seven (7) parking spaces are required and a total of eight (8) parking spaces are proposed near the office, including one (1) handicapped -accessible space. One (1) parking space is required for every 75 enclosed storage units (5 enclosed bays = 1 space) and one (1) parking space for every 300 square feet of office requires four (4) spaces (1,000/300 = 3.33 or 4), plus two (2) spaces for security. A loading space is required and is provided at the wash and dump area near the exit in close proximity to the office building. All parking stalls, including the size and location of the handicap space, were reviewed and approved by both the Engineering Division and Building Division. In addition, all necessary traffic control signage and pavement markings will be provided to clearly delineate areas on site and direction of circulation. Page 170 of 212 Stor-All Luxury RV & Boat Storage (NWSP 15-002) Memorandum No PZ 15-026 Page 4 Building and Site: The proposed buildings, labeled as Buildings "A"- "K", "M" and "O", are designed as one (1) -story structures. All proposed building placements comply with the minimum front and rear setbacks of the M-1 zoning district, which are 15 feet for the front and 20 feet for the rear yard setback. The enclosed Buildings "M" and "0" comply with all required setbacks. The open-air Buildings "A" — "K" would have a side setback of 5 feet, requiring a variance of 10 feet (see concurrent ZNCV 15-002). Within the 5 foot setback provided there would be upgraded perimeter landscaping and an eight (8) foot tall masonry wall to provide further buffering. Despite the reduced side corner setbacks, the subject property is separated by 82 — 200 feet of railroad rights-of-way to the west and 365 — 420 feet of Interstate -95 right-of-way to the east. The floor plan for the Office (Building "0") consists of a retail area for sales of related items such as tie -downs, tarps, and boat covers; a customer service area; a handicapped accessible restroom; and an equipment and golf cart storage garage (see Exhibit "B-3" — Building 11015). Building Height: The building elevations indicate the highest structure (Building "M") would be 16 feet - 6 inches in height, and other structures (Buildings "A" — "K" and Building "O") are 15 feet, well below the maximum of 45 feet allowed in the M-1 zoning district, and below the maximum 30 foot allowable height of the single-family residential district to the west (see Exhibits "B-3", "B-5", "B-7", and "B-8" - Building Elevations). Design: The enclosed buildings are the office Building "O" (see Exhibit "B-3") and the 5 -bay RV storage building Building "M" (see Exhibits "B-4" and "B-5"). The one-story office would consist of a smooth stucco wall finish and neutral colors with a terracotta Spanish "S" tile roof, decorative medallions, and Bahama shutters. According to the Color Schedule shown on the proposed building elevations, the main body paint color of the office would be light tan "Natural Tan" with trim, shutters, and an awning for a covered bike rack would be "Pavilion Beige". All proposed colors are Sherwin Williams. Building "M" would also consist of neutral colors with wall panels in "Almond" and split -faced block base in "Natural Tan". Roof panels in "Brownstone" would match the terracotta roof of the office. As noted on the elevations, all equipment attached to the buildings is required to be painted to match the building color. Open air structures (Buildings "A" — "K") range from 8 to 27 bays for covered RV and boat storage. According to the Color Schedule shown on the proposed building elevations, the color of the columns would be "Natural Tan" to match the office. The steel canopy and roof system would match the terracotta color of the office roof. Landscaping: The site plan application states the proposed pervious area consists of 54,607 square feet or 18% of the entire 6.9 acre parcel. The landscape plan (see Exhibits "B-9" and "B-10") indicates compliance with the required minimum buffers around the perimeter and interior of the site that includes mainly native species with low to medium water demand. All perimeter trees and shrubs would be planted on the outside of the buffer wall. All above ground mechanical equipment such as, but not limited to, exterior utility boxes, meters, and transformers is required to be screened by landscaping. A five (5) -foot wide landscape strip is proposed along the east property line adjacent to 1-95 and consists of 65 Live Oak and Green Buttonwood trees planted every 20 to 30 feet with Cocoplum, Firebush, and Silver Buttonwood shrubs, a masonry buffer wall (or decorative fence if within an easement) at eight (8) feet in height, and a wall 150 feet in length and ten (10) feet in height. Page 171 of 212 Stor-All Luxury RV & Boat Storage (NWSP 15-002) Memorandum No PZ 15-026 Page 5 An upgraded nine (9) -foot wide landscape strip is proposed along the north property line adjacent to West Ocean Avenue and consists of 5 Yellow Elder trees and a continuous hedge and two (2) layers of flowering shrubs. In an effort to provide a substantial screen from adjacent residential uses the five (5) - foot wide buffer along the west property line includes a total of 100 trees, mainly Green Buttonwood trees planted every 20 feet; a native hedge four (4) feet in height with a variety of shrubs; all in addition to a masonry buffer wall eight (8) feet in height. A cross-section of this buffer is shown in Exhibit "B-11". Sod is limited to the rear drainage area proposed near the south property line. The code limits the use of sod to larger open spaces for passive or active recreation purposes, as well as swales, water detention, and retention areas in an effort to reduce water consumption. The drainage area would be covered with Bahia sod and surrounded by Giant Sword Fern and perimeter landscape buffers to the east, west, and south. Site Lighting: The photometric plans propose a total of 14 freestanding lights in the RV/boat storage areas. The proposed freestanding lights would be concrete pole light fixtures 15 feet in height. Lighting for the proposed use is limited by code to a maximum of 20 feet in height. Staff is recommending as a condition of approval, that the freestanding light fixtures be limited to15 feet in height, similar to other recently approved storage projects such as iStorage Center project fronting Congress Avenue and the iStorage Warehouse Addition (see Exhibit "C" — Conditions of Approval). The height of the pole lights recommended by staff (15') was chosen to mitigate any light trespass and limit view of the light source from the residential properties to the west and the 1-95 right-of- way to the east. Additional exterior lighting would be building mounted also at a height not to exceed 15 feet. Per Chapter 4, Article VII., Section 3.C. of the Land Development Regulations, all proposed lighting shall be shielded to direct light down and away from adjacent properties and rights-of-way. Following staff recommendation, and in conjunction with the increased landscape buffer on the west property line, there should be no adverse impacts. Public Art: The applicant plans to include public art as a mural on the ten (10) foot wall along the east property line adjacent to Interstate 95. However, the proposed artwork or artist has not been selected at this time. The proposed development of the site is anticipated to cost $3.5 million, which requires a public art fee of $35,000 and places the value of any artwork for the site at approximately $24,500. Ultimate review and approval of the artist and artwork would be under the purview of the Arts Commission. RECOMMENDATION The Development Application Review Team (DART) has reviewed this request for New Site Plan approval and recommends approval contingent upon approval of the concurrent requests for Variance to the side setbacks and a Community Design Plan Appeal, and satisfying all comments indicated in Exhibit "C" — Conditions of Approval. Any additional conditions recommended by the Board or City Commission shall be documented accordingly in the Conditions of Approval. S:\Planning\SHARED\WP\PROJECTS\Stor-AII Luxury RV & Boat Storage\NWSP 15-002\Staff Report.doc Page 172 of 212 EEXHIBIT "A" - SITE LOCATION MAP R� np4e- s 1:4,514 0.0275 0.055 0.11 mi 0 0.0425 0.0 5 age 21 0 ^' N89'47'31' 115.11 I 1 -A"1 rn 1 Q •� iT — ! �I < i� �n o µm � I z _ n I •� iT — ! �I < �n o µm T ------------ 4 I I � i pis Im II I 1 -I . r r 0Aa- �I .m p �4 m� �£ o, �I oaN mmao w� Zoo�QoaN ° aa8 a �� E� 11 o a wpm ° SII d a D 1 4 o - N ammo-oA mmRa�m Zm a 11I III, m m� o.m� DDOmo 3 1 § NIDI 0 Q �o m a � o a I 4.-3 i 1 N 'm � w N 9 1 76. 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HT. ='_16.5' 5 BAYS 0 + ¢ o. w o rcLL �0L H wm" i `o+ 'c z w w o� 'cN o rc >e 9 °ary 0. S-1 Laer+S aeS 2IN11 roivw —i iCL v -0)c -c l6 �0L �o L Nx'D 9 °ary o�D 8 1� y N; Nj��a�_�n X00 � em e° z e°aaa me°# mit AA— . Z w$ j H l p a p n P J 5 33 m ee J o KU= 5➢ 6 E �y 'nS 5 u 00 N; Nj��a�_�n AA— p l p a p n P J 5 33 m ee J o J 5➢ 6 E �y 'nS 5 u fl l Q un S3 n of M as QL .5 N N 4- 0 co N O1 EXHIBIT "C" - CONDITIONS OF APPROVAL Project Name: Stor-All Luxury RV & Boat Storage File number: NWSP 15-002 Reference: 4th review plans identified as a New Site Plan with a February 5, 2016 Planning and Zoning Department date stamp marking. DEPARTMENTS I INCLUDE REJECT ENGINEERING / PUBLIC WORKS / FORESTRY / UTILITIES Comments: 1. Due to the property assemblage and necessary changes to all easements a boundary plat will be required prior to permitting. 2. At time of permitting, submit two (2) copies of the geotechnical report with pavement typical section. 3. At time of permitting, revise plans to have the landscape island at end of Building "E" to match site plan and engineering plans. 4. At time of permitting, submit an irrigation plan. Trees are required to have separate irrigation spray heads to provide water directly to the root ball. FIRE Comments: 5. Revise plans to provide the fire flow for the buildings on this site. Prior to permitting, schedule a flow test through the Boynton Beach Fire & Life Safety Division, 561-742-6600. POLICE Comments: 6. Prior to issuance of the building permit, the applicant shall prepare a construction site security and management plan for approval by the City's Police Department CPTED Official. BUILDING DIVISION Comments: None (all previous comments have been addressed). PARKS AND RECREATION Comments: None PLANNING AND ZONING Comments: Page 185 of 212 Stor-All Luxury RV & Boat Storage (NWSP 15-002) Conditions of Approval Paae2of3 DEPARTMENTS I INCLUDE REJECT 7. At time of permitting, revise the plant list on the landscape plan to correct the proposed height of shrubs on the outside of the perimeter wall/fence to the required minimum of one-half the height of the wall/fence. Also revise the tabular data for the number of trees proposed along the west property line from 67 to 100 provided and the spacing from 30 feet to 20 feet on center. 8. At time of permitting, revise plans to include sign details for all proposed project signage including sign copy and font, and design of the monument sign to match architectural features of buildings and by using the same color schedule as the buildings, unless other colors are included under a registered national trademark for Stor-All. 9. All site lighting shall be limited to a maximum height of 15 feet and shielded to direct light down and away from adjacent properties and rights-of-way to mitigate any light trespass and limit view of the light source. 10. Due to the reduced buffer width, the buffer wall does not provide the modulation required by the Design Standards of the Land Development Regulations. Approval of the site plan is contingent on approval of the requested Community Design Plan Appeal (CDPA 16-001) or plan revisions at permitting that demonstrate compliance with these design standards. 11. Due to the reduced building setbacks along the east and west property lines, approval of the site plan is contingent on approval of the requested Variance (ZNCV 15-002) or plan revisions at permitting that demonstrate compliance with the required minimum building setbacks. 12. The site improvements depicted on the drawings are not designed to allow for any on-site repair of RV's or boats. Should the applicant consider a repair component at some time in the future, an application for Major Site Plan Modification would need to be submitted, public hearings held, and Commission approval granted. ADDITIONAL PLANNING & DEVELOPMENT BOARD CONDITIONS Comments: 13. The developer shall submit a restrictive covenant for review and approval by the City that limits the principal use of the subject property to the storage of luxury Class "A" recreational vehicles, and motor boats on trailers, and limits accessory uses to those depicted on the approved site plan (NWSP 15-002). When the restrictive covenant is approved by the City, the developer shall execute and record the covenant into the public records of Palm Beach County. Page 186 of 212 Stor-All Luxury RV & Boat Storage (NWSP 15-002) Conditions of Approval Paae 3 of 3 DEPARTMENTS I INCLUDE REJECT 14. Any on-site repair of RV's and/or boats shall be prohibited, and all stored vehicles shall be in operable condition. 15. To increase the amount of pervious area on-site, only the driveways, aisles, and vehicle maneuvering areas shall be hard -surfaced (asphalt or concrete). All open-air structures for the temporary outdoor storage of luxury RV's and boats shall be surfaced with compactable dust -free material as approved by the City Engineer. CITY COMMISSION CONDITIONS Comments: To be determined. S:\Planning\SHARED\WP\PROJECTS\Stor-all Luxury RV & Boat Storage\NWSP 15-002\Revised Conditions Post P&D.doc Page 187 of 212 DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME APPLICANT/AGENT Stor-All Luxury RV & Boat Storage (NWSP 15-002) Bradley Miller, Miller Land Planning, Inc. AGENT'S ADDRESS: 508 E Boynton Beach Blvd, Boynton Beach, FL 33435 DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: April 19, 2016 APPROVALS SOUGHT: New Site Plan approval to construct outdoor self -storage for luxury recreational vehicles and boats consisting of eleven (11) open-air structures with 201 storage bays totaling 92,139 square feet; one (1) one-story enclosed storage building with five (5) bays totaling 2,756 square feet; an office building consisting of 1,000 square feet; 15 uncovered storage spaces; and related site improvements. PROPERTY LOCATION: 514 — 518 West Ocean Avenue DRAWING(S): SEE EXHIBITS "B" ATTACHED HERETO. THIS MATTER was presented to the City Commission of the City of Boynton Beach, Florida on the date of hearing stated above. The City Commission having considered the approval sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: 1. Application for the approval sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. 2. The Applicant _ HAS HAS NOT established by substantial competent evidence a basis for the approval requested. 3. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "C" with notation "Included." 4. The Applicant's request is hereby _ GRANTED subject to the conditions referenced in paragraph 3 above. DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. 6. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other: DATED: City Clerk S:\Planning\SHARED\WP\PROJECTS\Stor-AII Luxury RV & Boat Storage\ NWSP 15-002\Development Order.doc Page 188 of 212 _MILLER LAND PLANNING, INC. April 12, 2016 Michael Rumpf, Director CITY OF BOYNTON BEACH 508 E. Boynton Beach Boulevard Boynton Beach, FL 33435 Phone 0 ( 561)736-8838 Fax 0 (561)736-8079 Web 0 millerlandplanning.com PLANNING & ZONING DEPARTMENT 100 E. Boynton Beach Boulevard Boynton Beach, FL 33425-0310 Via Email & Hand Delivery RE: StorAll Luxury RV & Boat Storage Withdrawal of Variance Application (ZNCV 15-002) & Request 30 -day Postpone of City Commission Meeting from April 19 to i Dear Mike: On behalf of the applicant, Stor-All Luxury RV and Boat Storage, LLC, please accept this request to withdraw the variance application (ZNCV 15-002) which proposed the reduction of the side corner building setbacks from 15 feet to 5 feet. We also request a 30 -day postponement of the site plan application (NWSP 15-002) from the April 19 City Commission agenda to the May 17 City Commission agenda to allow us time to provide you with an amended site plan in advance of the City Commission hearing as well as to give the district commissioner time to recoup from her child's delivery and be able to be involved in the project. We appreciate your understanding and ask you to confirm our requests by providing us with a copy of this letter with your signed acknowledgment below. We will inform Wendy Franklin of Lake Boynton Estates who has been our contact person for the surrounding property owners. Sincerely, MILLER LAND PLANNING, INC. Bradley D. Miller, AICP President Acknowledged by: (Date) Michael Rumpf, Director CITY OF BOYNTON BEACH PLANNING & ZONING DEPARTMENT cc: Lori LaVerriere (via email) Andrew Mack (via email) Charlie Anderson (via email) Brad Morton (via email) F. Martin Perry, Esq. (via email) MW L P C\PROJECTS\StorAll RV & Boat Storage\6 - Correspondence\Withdrawal Postponement Letter 4..7.16.wpd Page 189 of 212 12.A. NEW BUSINESS 5/3/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 5/3/2016 REQUESTED ACTION BY COMMISSION: Discussion by City Commission and action regarding maintenance or modification of the configuration of the Community Redevelopment Agency Board. EXPLANATION OF REQUEST: Since the City Commission created the Community Development Agency in 1981 the Agency Board has at various times been comprised of: only the five members of the City Commission, the five members of the City Commission plus two appointees, and a fully appointed Board on which no members of the City Commission served. Each of the foregoing described configurations were and are permissible under the following provisions of state statute: When the governing body adopts a resolution declaring the need for a community redevelopment agency, that body shall, by ordinance, appoint a board of commissioners of the community redevelopment agency, which shall consist of not fewer than five or more than nine commissioners. Fla. Stat. Ann. § 163.356 As an alternative to the appointment of not fewer than five or more than seven members of the agency, the governing body may, at the time of the adoption of a resolution under s. 163.355, or at any time thereafter by adoption of a resolution, declare itself to be an agency, in which case all the rights, powers, duties, privileges, and immunities vested by this part in an agency will be vested in the governing body of the county or municipality, subject to all responsibilities and liabilities imposed or incurred. Fla. Stat. Ann. § 163.357 A governing body which consists of five members may appoint two additional persons to act as members of the community redevelopment agency_ The terms of office of the additional members shall be for 4 years, except that the first person appointed shall initially serve a term of 2 years. Persons appointed under this section are subject to all provisions of this part relating to appointed members of a community redevelopment agency. Fla. Stat. Ann. § 163.357 Which configuration of the Board best serves the interest of the City is a decision reserved by law to the City Commission. Attached is a chart that summarizes the creation and evolution of the Community Redevelopment Agency. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? N/A FISCAL IMPACT. Non -budgeted N/A ALTERNATIVES: None STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: Page 190 of 212 CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type D Attachment REVIEWERS: Department Legal Finance City Manager Description CRA Creation and Evolution Chart Reviewer Action Date Swanson, Lynn Approved 4/28/2016 - 10:03 AM Pyle, Judith Approved 4/28/2016 - 2:09 PPA LaVerriere, Lori Approved 4/28/2016 - 3:31 PPA Page 191 of 212 CREATION AND EVOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY DATE DOCUMENT ACTION 05/04/82 Reso 82 -KK Finding a need and creating a Community Redevelopment Agency 05/18/82 Ordinance 82-13 Appointing 5 members to the Board of Commissioners of the CRA 07/02/85 Ordinance 85-38 Increasing Board Members from 5 to 7 by appointing two additional members 07/07/87 Ordinance 87-15 Declaring City Commission as Board of CRA 08/01/89 Ordinance 89-11 Split CRA into CRA for Housing and CRA for CBD (City Commission is CRA for Housing and Appointing 5 new members for CRA of CBD) 07/17/90 Reso 90 -SSSS Declaring the City Commission as the CRA 08/07/90 Ordinance 90-21 Consolidating all CRAB and declaring City Commission as Board of CRA 04/18/00 Ordinance 00-11 Adding two civilian members to CRA Board with City Commission 12/19/00 Ordinance 00-69 City Commission no longer Governing Body of CRA — Appoints 7 member Board 06/19/07 Reso 07-065 Declaring City Commission as the CRA 10/02/07 Ordinance 07-026 City Commission shall be Governing Body of CRA 06/16/09 Ordinance 09-030 Appoints 7 member independent Board of CRA 03/01/11 Ordinance 11-009 Rescind Ord 90-030 and appoints City Commission plus two (2) additional members 03/01/11 Ordinance 11-010 Appoints the two additional members 10/06/15 Reso R15-128 Appoints City Commission as Governing Body of CRA Page 192 of 212 12. B. NEW BUSINESS 5/3/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 5/3/2016 REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R16-067 - Amend Resolution R15-136 which created the Community Redevelopment Advisory Board. EXPLANATION OF REQUEST: The City Commission recently created the Community Redevelopment Advisory Board. The Board, comprised of individuals appointed by the City Commission, was designated to make recommendations to the City Commission. Interested parties have requested that the Advisory Board be authorized to make recommendations to the Community Redevelopment Agency and that the responsibilities of the Advisory Board be more specific. Attached is a chart of the creation and evolution of the Community Redevelopment Advisory Board. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? N/A FISCAL IMPACT. N/A ALTERNATIVES: 1. Do not amend Resolution R15-136. 2. Amend Resolution R15-136 to authorize the Advisory Board to make its recommendations to the CRA or the CRA and the City Commission. 3. Provide specificity regarding the duties of the Advisory Board STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: CLIMATE ACTION DISCUSSION: Is this a grant? Grant Amount: Page 193 of 212 ATTACHMENTS: Type D Resolution D Attachment REVIEWERS: Department Legal Finance City Manager Description Resolution amending the CRAB Board CRAB Creation and History Chart Reviewer Action Swanson, Lynn Approved Alibrandi, Julie Approved LaVerriere, Lori Approved Date 4/28/2016 - 10:15 AM 4/29/2016 - 10:58 AM 4/29/2016 - 1:43 PM Page 194 of 212 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 RESOLUTION NO. R16 - A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, AMENDING RESOLUTION R15-136 WHICH CREATED A COMMUNITY REDEVELOPMENT AGENCY ADVISORY BOARD; ESTABLISHING PROCEDURES FOR APPOINTMENT AND REMOVAL OF MEMBERS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission created the Community Redevelopment Advisory Board ("CRAB") to provide input to the City Commission regarding matters related to the City's Community Redevelopment Agency; and WHEREAS, the City Commission, following input from members of the CRAB, the executive director of the CRA, the City Manager and members of the public, has determined that the CRAB should serve in an advisory role to the Community Redevelopment Agency as well as the City Commission. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "WHEREAS" clauses are true and correct and hereby ratified and confirmed by the City Commission. Resolution R15-136 is amended as follows. Section 2. There is hereby created a Community Redevelopment Advisory Board N 11=074M •I • � (00127558.1 306-9001821 ) Page 195 of 212 30 31 32 —fi , �', "r tip f ,.,, s fi 3i " =fi 2fid" 34 Section 3. The Advisory Board will be comprised of seven (7) individuals with 35 experience, education, or skills as determined necessary by the City Commission. Any 36 person may be appointed to the Advisory Board if* he or she resides or is engaged in 37 business, which means owning a business, practicing a profession, or performing a service 38 1 for compensation, or serving as an officer or director of*a corporation or other business 39 40 41 42 43 44 45 46 47 48 49 entity so engaged, within the City. No less than four (4) members of the Advisory Board shall be residents of the City. Advisory Board Members serve at the pleasure of the City Commission and may be removed by a majority of the Commission with or without a statement of cause. Section 4. The Advisory Board and its individual members shall operate in the sunshine. Board members are subject to the Palm Beach County Code of Ethics. Appointees shall complete required ethics training prior to assuming the duties of appointment. Section 5. Costs associated with the operation of the Advisory Board will be assessed to the Community Redevelopment Agency budget. Section 6. That this Resolution will become effective immediately upon passage. {00127558.1 306-9001821 } Page 196 of 212 50 PASSED AND ADOPTED this day of , 2016. 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 ATTEST: Judith A. Pyle, CMC Interim City Clerk (Corporate Seal) {00127558.1 306-9001821 } CITY OF BOYNTON BEACH, FLORIDA Mayor — Steven B. Grant Vice Mayor — Mack McCray Commissioner — Justin Katz Commissioner — Christina L. Romelus Commissioner — Joe Casello VOTE YES NO Page 197 of 212 CREATION OF THE COMMUNITY REDEVELOPMENT ADVISORY BOARD DATE DOCUMENT ACTION 08/07/90 Ordinance 90-21 Providing for Authority to Create a Community Redevelopment Advisory Board 08/07/90 Ordinance 90-22 Creating the Community Redevelopment Advisory Board 12/18/90 Reso R90-200 Adopting the Rules of Operation for the Community Redevelopment Advisory Board 07/07/92 Ordinance 092-39 Providing for the Appointment of One Alternate to the CRAB 09/02/92 Ordinance 092-46 Providing for minimum qualifications for appointment; membership on the CRAB 08/18/93 Ordinance 093-28 Providing for staggered terms on the CRAB 08/16/94 Ordinance 094-25 Providing for Successor terms of Board Appointments 05/20/97 Ordinance 097-13 Rescinding 090-22 and providing for the abolishment of the Community Redevelopment Advisory Board 10/20/15 Reso R15-136 Creating a Community Redevelopment Agency Advisory Board Page 198 of 212 13.A. LEGAL 5/3/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 5/3/2016 REQUESTED ACTION BY COMMISSION: PROPOSED ORDINANCE NO 16-009 - SECOND READING - PUBLIC HEARING - Approve dissolution of the Veterans Advisory Commission. EXPLANATION OF REQUEST: At its March 6, 2016 meeting, the Veterans Advisory Commission adopted the following motion: MR. GAVLICK MOVED TO RECOMMEND TO THE BOYNTON BEACH CITY COMMISSION THAT THE VETERANS ADVISORY COMMISSION BE DISSOLVED. MR. GURLEY SECONDED. THE MOTION PASSED UNANIMOUSLY. The Veterans Advisory Commission recognizes that their role in the City has changed over the years since its inception in 2005. The Veterans Advisory Commission was first created to manage events and to facilitate awareness of Veterans affairs in the City. To that end, the Veterans Commission worked tirelessly to create memorials at Veterans Park and to then hold events within that park per their original mission. The Veterans have now found that the events, although still important and critical to their mission, have become routine in nature. Thus, the activities of the Veterans Commission do not necessarily correlate to the level one would expect of a Commission authorized and appointed board. Furthermore, the Veterans Commission has been frustrated at times with member nomination and appointment. For example, City Code requires that a minimum of six members shall be City residents and that members must be affiliated with a recognized veterans organization. Restrictions have limited member participation. The current Veterans Commission members believe that dissolution of the Veterans Advisory Commission will allow them to seek better active participation by others. Furthermore, independence from City government will allow them to discuss Veterans events at the park outside of the structured meeting environment where open meetings laws must be adhered to. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? City staff would continue to provide support for up to four events at Veterans Park per year. Support would include tents, tables, chairs and sound systems. Portable toilets would also be provided as events warrant. This would be no change in cost to the City. The City Clerk's staff will no longer be required to attend meetings and prepare minutes. This will allow staff more time to work on other City matters. FISCAL IMPACT. None ALTERNATIVES: Do not approve Ordinance STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: Page 199 of 212 CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type REVIEWERS: Department City Clerk Description Ordinance repealling 05-047 Veterans Advisory Commission March 2016 Veterans Minutes Reviewer Action Date Pyle, Judith Approved 4/26/2016 - 2:25 PPA Page 200 of 212 I 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 ORDINANCE NO. 16 - AN ORDINANCE OF THE CITY OF BOYNTON BEACH, FLORIDA, REPEALING ORDINANCE 05-047 AND ANY AMENDMENTS THEREAFTER (PART II, CHAPTER 2, ADMINISTRATION, ARTICLE XIV, SEC. 2-185 THROUGH 2-191 OF THE CITY'S CODE OF ORDINANCES) WHICH CREATED THE VETERANS ADVISORY COMMISSION; PROVIDING FOR CONFLICTS; SEVERABILITY; AND AN EFFECTIVE DATE. WHEREAS, on September 6, 2005, the City Commission adopted Ordinance 05-047 creating the Veterans Advisory Commission; and WHEREAS, the Veterans Advisory Commission was first created to manage events and to facilitate awareness of Veterans affairs in the City; and WHEREAS, the Veterans have now found that the events, although still important and critical to their mission, have become routine in nature and thus, the activities of the Veterans Commission do not necessarily correlate to the level one would expect of a Commission authorized and appointed board; and WHEREAS, the City Commission finds the repeal of Ordinance 05-047 and any amendments thereafter is in the best interest of the citizens and residents of the City of Boynton Beach. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA THAT: Section 1. The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct, and are hereby incorporated herein and made a part hereof. Section 2. The City Commission of the City of Boynton Beach hereby repeals City Code of Ordinances, Part II, Chapter 2, Article XIV, Veterans Advisory Commission in its entirety, as follows: Page 201 of 212 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 AR44 0 RALC-0 N IM4S&10�� I -Set�=2 4ef i- 4 �--S7 —4)--pH4:pes, El 41,sk-a- a ii,+O- fte-s-s -iiiif d-tcAwa,+i 4*Hi,+i+ef �,s �-v-e4eR+ffi-kk-4h i 4 ew,-2 -See7--2-4-"7--goaFd--appoi44iiio-n-�,i*i4-+n+-,n4)eFskii�7 appei+4ed4w4h ibe-i--F4+e- 'V G RV 444 i -H +p fi-S-Si4M �,- Page 202 of 212 74..r: �. 75 .. ; eR+ 76 77f. ' M ° 78 79 80 ---� z- 81 82 84o_ 86 tom: 87 88 90 91 92 94 4- 95 :a ...., 97 98 „a99 -e- 100 100 v , -V- 101 102" gip` — ";,•`— .. ., 103——{—— ——� 104 105=r { 106 108 - 109. 110 b-V4hi4A4 ��—Of..W 112 1 13riw-+F-)(--H--4-a14-4) e w 114 �,, 115 �?-�=a� �> xs—��c-,s 3d��-"�-: -�=h—haw`=�=rw—�-�'�---��aa�'`�-�=d��—e�-"�--#—��-�o��-��--as:3 `, '�o��=e 116 14x . .: t. ice..- . . \ 4—e- ;i ..-f �. 117 118ti 119a Page 203 of 212 120 121 a ... 122; ., w 123 124 i4 i-vf� u,+k-4 125;. 126x., .. 127 128 v= 129...` 131 132�� 133 ��.,,.. tw " 134 �% ?: .,�"y. &, �4-�—z-rc��:,"raa�-�.,`.� �.' . , ti a,�—ris��`�a Y.�, :3 a.,:=d.; � �'�-�af'rt, 135 " _ S7 136 "'. 4; 137 138 139 140 141: 142 143 144 145 ueafm 146 - a - - - - m.H-4tff=fop-'V�, 147 mb - - - 1 z,'s-sig 148 -—- ---- 149 " .,-d " 'r :, , eff k-si it., ... i 6 ew 4, 150 b,-pf 151 p;z 5'. :a °fit 152 153 154 - ;ate.`e l 155 156 it , i z�a Rc �efe6 157 ez "'°' ?ate.. A` d ",i - ssrai d—r a...„. 158 159 161 162 i s e - 163 164 Page 204 of 212 165 Section 3. The appropriate members of the City staff are hereby authorized to take 166 any and all steps necessary to effectuate the intent of this Ordinance. 167 Section 4. All Ordinances or parts of Ordinances, Resolutions or parts of Resolutions 168 in conflict herewith be and the same are hereby repealed to the extent of such conflict. 169 Section 5. If any clause, section, or other part or application of this Ordinance shall 170 be held by any court of competent jurisdiction to be unconstitutional or invalid, such 171 unconstitutional or invalid part or application shall be considered as eliminated and so not 172 affecting the validity of the remaining portions or applications remaining in full force and effect. 173 Section 6. This Ordinance shall become effective on immediately upon passage. 174 FIRST READING this 175 176 177 178 179 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 day of 2016. SECOND, FINAL READING AND PASSAGE this day of CITY OF BOYNTON BEACH, FLORIDA ATTEST: Judith A. Pyle, CMC Interim City Clerk (Corporate Seal) Mayor — Steven B. Grant Commissioner — Justin Katz Commissioner — Mack McCray Commissioner — Christina L. Romelus Commissioner — Joe Casello VOTE 2016. YES NO Page 205 of 212 MINUTES OF THE VETERANS ADVISORY COMMISSION MEETING CONFERENCE ROOM B, CITY HALL 100 E. BOYNTON BEACH BOULEVARD, BOYNTON BEACH, FLORIDA ON WEDNESDAY, MARCH 9, 2016, AT 10:00 A.M. PRESENT: Thomas Kaiser, Chair John Gurley Stanley Gavlick, Alternate Robert Manson, Alternate ABSENT: Frank Bregoli Stuart Preston Kenneth Nichols Bridget Roberts Karl Washington I. CALL TO ORDER — Tom Kaiser, Chairman Chair Kaiser called the meeting to order at 10:03 a.m. II. PLEDGE OF ALLEGIANCE — All Hands The members recited the Pledge of Allegiance to the Flag. III. INVOCATION — Designated Chair Kaiser gave the invocation IV. ROLL CALL OF MEMBERS Roll call revealed a quorum was present. V. AGENDA APPROVAL, March 9, 2016 There were no changes to the agenda. VI. APPROVAL OF MINUTES, None VII. COMMENTS a. Chair Jeff Livergood, Board Liaison Chair Kaiser discussed upcoming Veterans events. Specific attention was given to Memorial Day Festivities. Chair Kaiser commented on the excellent work done by Home Depot and the Boy Scout on the Friday prior to Memorial Day. These individuals volunteer to place flags at the Memorial Park Cemetery. That work will begin at 8:30 am. The Page 206 of 212 Meeting Minutes Veterans Advisory Commission Boynton Beach, Florida March 9, 2016 Memorial Day event will be Sunday, May 29 beginning at 2:00 pm. Chair Kaiser noted the success in having press attend the event since it is held one day prior to the actual holiday. D -Day will be remembered on June 6 at 11:00 am. b. Members or Visitors Lena Ingraham of Forbes Realty, introduced herself as a veteran. She advised that she is a Wellington resident but was attending to learn more about veteran activities in Boynton Beach. Arnold May, Valencia Pointe Men's Club, advised their annual food drive would be held on April 1 th year. Last year's food drive in June yielded over 1,000 pounds of food for the veteran pantry. VIII. OLD BUSINESS: a. Discussion about dissolution of Veterans Board and substitution options Mr. Livergood discussed the history of the Veterans Advisory Commission. He noted the many successes that the Veterans Commission has had over the years. There has been significant attention given to veterans matters. Most prominently, the Veterans Commission has overseen the installation of dozens of monuments at Veteran Park on Federal Highway. Mr. Livergood stated that the Veterans Commission today appears to be functioning more in maintenance mode. He commented that the hard work has been completed and that the majority of Veterans Commission activities seem to be focused on conducting the routine events at Veterans Park. Chair Kaiser concurred and commented on how proud he was of the park. Chair Kaiser stated that the City had been outstanding in creating the Veterans Commission and allowing the Veterans to place the monuments. Chair Kaiser said that the City is always there for the Veterans. Mr. Livergood commented that it is becoming more difficult to provide staff support to the Veterans, particularly at the Veterans Commission meetings. The work load on the City Clerk's office is time consuming. Mr. Livergood commented that there are very few Veterans Commission actions or discussions that rise to the level of taking public record minutes. Mr. Livergood suggested that the Veterans Commission could be dissolved. Chair Kaiser asked how coordination for veterans' events at the park would continue. 2 Page 207 of 212 Meeting Minutes Veterans Advisory Commission Boynton Beach, Florida March 9, 2016 Mr. Livergood advised that the park is public and that any entity could have events at this location. Mr. Livergood said that he believes that Veterans events remain valuable to the greater Boynton Beach community. As such, he foresees City assistance continuing during event coordination, assuming the number of annual events remain reasonable. Mr. Kaiser inquired if the City would still provide portable toilets. Mr. Livergood said yes, depending upon the anticipated number of attendees and the length of the ceremony. Mr. Kaiser inquired about Veterans Commission membership in the future. Mr. Livergood stated that the veterans would be able to meet at any time, with any membership roster that it deems appropriate. The Commission would no longer be subject to City Commission appointments nor would there be a residency requirement. Mr. Gavlick commented that would be a good thing as they have trouble recruiting members. Mr. Kaiser inquired about meeting space. Mr. Livergood reminded the members that they also have space at the American Legion and VFW. The Commission members agreed that meeting space would not be a problem. Discussion followed with consensus to have meetings at the VFW. Mr. Livergood commented that he could attend the meetings if the veterans so wish. There was further discussion by the members. MR. GAVLICK MOVED TO RECOMMEND TO THE BOYNTON BEACH CITY COMMISSION THAT THE VETERANS ADVISORY COMMISSION BE DISSOLVED. MR. GURLEY SECONDED. THE MOTION PASSED UNANIMOUSLY. There was further discussion about meeting coordination. Mr. Kaiser again commented about how well the Veterans Commission had served the community. He believed Bob Ensler would be proud. IX. NEW BUSINESS: Mr. Gurley and Ms. Moore discussed the possibility of having a memorial marker at the park to recognize canine involvement in our military. Mr. Gurley noted that as a veteran beneficiary of a service dog he would like to be involved with this endeavor. Mr. Livergood suggested discussing this with Debby Coles-Dobay, Public Arts Administrator. This could be an opportunity to place art in the park. X. BENEDICTION, MOMENT OF SILENT PRAYER 3 Page 208 of 212 Meeting Minutes Veterans Advisory Commission Boynton Beach, Florida March 9, 2016 Chair Kaiser gave the benediction. XI. NEXT BOARD MEETING None planned pending final City Commission action XII. ADJOURNMENT There being no further business to discuss, the meeting was adjourned 10:55 a.m. Jeffrey Livergood Veterans Commission Staff Liaison 0 Page 209 of 212 13. B. LEGAL 5/3/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 5/3/2016 REQUESTED ACTION BY COMMISSION: Pursuant to Section 286.011(8), Florida Statutes, the City Attorney is requesting a private attorney-client session of the City Commission to discuss the following lawsuit which has been served on the City of Boynton Beach: GLADYS CANNON, Plaintiff vs. CITY OF BOYNTON BEACH, Defendant — In the Fifteenth Judicial Circuit in and for Palm Beach County, Florida, Case No. 50 -2008 -CA -003012 Division: AB EXPLANATION OF REQUEST: The City Attorney, James Cherof, will be in attendance along with Assistant City Attorney Tracey DeCarlo, Special City Counsel Michael T. Burke, City Manager Lori LaVerriere, a Court Reporter, the Mayor and City Commission. We will need approximately 45 minutes. The time and date of the private attorney-client session will be set at the May 3, 2016 City Commission meeting. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? N/A FISCAL IMPACT. The cost of a court reporter. ALTERNATIVES: None STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: CLIMATE ACTION DISCUSSION: Is this a grant? Grant Amount: ATTACHMENTS: Type Description Page 210 of 212 REVIEWERS: Department Legal Finance City Manager Memo requesting Closed door session Reviewer Action Swanson, Lynn Approved Alibrandi, Julie Approved LaVerriere, Lori Approved Date 4/28/2016 - 1:15 IIIA 4/29/2016 - 12:16 PIM 4/29/2016 - 1:49 PPA Page 211 of 212 CITY OF BOYNTON BEACH City Attorney's Office MEMORANDUM TO: Honorable Mayor and City Commission Lori LaVerriere, City Manager FROM: James A. Cherof, City Attorney DATE: April 28, 2016 RE: Request for Private Attorney -Client Session Pursuant to Section 286.011(8), Florida Statutes, I am requesting a private attorney-client session of the City Commission to discuss the following lawsuit which has been served on the City of Boynton Beach: GLADYS CANNON, Plaintiff vs. CITY OF BOYNTON BEACH, Defendant — In the Fifteenth Judicial Circuit in and for Palm Beach County, Florida, Case No. 50 -2008 -CA -003012 Division: AB I will be in attendance along with Assistant City Attorney Tracey DeCarlo, Special City Counsel Michael T. Burke, City Manager Lori LaVerriere, a Court Reporter, the Mayor and City Commission. We will need approximately 45 minutes. The time and date of the private attorney-client session will be set at the May 3, 2016 City Commission meeting. C:AProgram Files (X86)ANeevia.Com\DocconverterproATemp\NVDC\3596A355-4B62-4B41-81BE-AEFF8FCA17FC\Boynton Beach. 3203.1. Request For Executive_ Session 050316_(Cannon).Docx Page 212 of 212