R93-20RESOLUTION NO. R93-~
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA,
AUTHORIZING AND DIRECTING THE MAYOR AND
CITY CLERK TO EXECUTE AN AGREEMENT
BETWEEN THE CITY OF BOYNTON BEACH AND THE
CENTER FOR FAMILY SERVICES OF PALM BEACH
COUNTY, INC., ("CFS"); AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Boynton
Beach, Florida, upon recommendation of staff, has deemed it to
be in the best interests of the citizens and residents of the
between
Center for Family Services
Inc.;
BE IT RESOLVED BY THE CITY COMMISSION OF
, FLORIDA, THAT:
SectiQn 1. The F~yor and City Clerk are hereby
an Agreement between the City of Boynton
Beach Family Services of Palm Beach County,
Inc., for our Employee Assistance Program ("E.A.P."), which
Agreement is attached hereto as Exhibit "A't.
Section2. That this Resolution
effective immediately upon passage.
shall become
PASSED AND ADOPTED this /~ day of February, 1993.
CITY OF BOYNTON BEACH, FLORIDA
! 'Mayor
'~ ~/ Vice May/~r/
Co~/t/s s ± ener
ATTEST:
CiWy Clerk
(Corporate Seal)
Authsig.doc
EAP.Pro
2/11/93
AGREEMENT made this let day of February, 1993, between THE CENTER FOR
FAMILY SERVICES OF PALM BEACH COUNTY, INC., hereinafter referred to as "CFS" and
CITY OF BOYNTON BEACH, referred to as '~the company."
WHEREAS the Company desires to retain CFS with expertise in F~ployee
Assistance Program (EAP) services and CFa agrees to be retained =o provide
services as called for in this agreement;
Therefore, in consideration of the mutual promises and covenants contained
herein, the par~ies hereby agree as follows:
I. TERM OF AGREEMENT
This Agreement shall be in full force and effect for the period
beginning February 1, 1993 and ending January 31, 1994, unless terminated
earlier pursuant tO Section XI.
II. SERVICES TO BE PERFORMED BY CFS;
A. CFSshal for the Company's employees and their eligible family
EAP services:
1.'~Marital counseling;
2. Divorce adjustment counseling;
3. Job-related cO~nseling;.
4. Parent/child counseling,
5. Substance abuse, assessment and counseling or referral;
6. Counseling related to the problems of older persons;
7. Counseling or referral related to physical or developmental
disabilities;
8. Referral for financial or legal counseling;
Mental. Healt~ assessmen= and counseling.
10. Employees/eLigible family members shall be entitled =o a
total of six (6) counseling sessions per family per
contract year.
CFS further agrees to provide to the Company:
1. Technical assistance in the development of EAP policies and
procedures;
2. Case.management (coordination of comunity resources, follow-
up and case advocacy);
3. Referral to specialized services not offered by CFS, but
reguired by an employee/eligible family member;
4. Onetwo hour training session for supervisory
personnel to sensitize them to the services of CFS and to
instruct them on using the aervzces (limited =o fifty employees);
5. Telephone. consultation with EAP staff or CFS as necessary;
6. 0nis~{e consultation by CFa staff in those cases where CFa
deems it necessary;
7. Priority for EAP appointments; and
8. EAP educational and promotional materials for employees.
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III. SERVICE LOCATIONS:
The serYices under this Agreement will be provided at CFS locations or
those of its network agencies.
IV. METHOD OF INTAKE=
Employees/eligible family members desiring counseling or assistance
should call the designated CFS location for their area. Within 24 hours of an
initial c~ll, CF~' will notify employees/~iigible family members of an
appointment time~ to occurs'within five' (5) working days. For those
employees/elig members which CFS ~considers to have an emergency, CFS
will grant an oran initial call.
V. EMPLOYEE AWARENESS:
Whenever the Company deems it necessary to communicate the benefits of
the counseling program to the Company's employees/eligible family members, the
Company shall all related mailing expenses. CFS agrees =o
provide the ~ to be enclosed.
VI. REPORTING:
CFS agrees to provide monthly utilization reports to the Company. The
repor~sl 1 include~ statistics for the preceding quarter including the number
of new members seen, the number of new cases opened,
and the number~ of Cases closed, as well as year-to-date statistics.
The Company agrees to provide CFS with a quarterly computer print-out of
the nemes~ a social ~ecurity numbers of each of. its current employees, in order
that CFS eligibility for counseling.
VII. CONFIDENTIALITY:
Employees/eligible family members who utilize the counseling services
are entitled to privacy. CFS will maintain a confidential relationship with all
employees/eligible family members within the limitations of the law. No reports
which contain any identifying information will be provided to the Company
without the knowledge, approval and written consent of the employee or eligible
family member. Likewise, information learned about the Company, such as
salaries, perSOnnel p=oblems, etc., are nreated in a confidential manner.
VIII. PAXMENT OF CFS
The company agrees to pay CFS for all services performed pursuant to
this Agreement at the rate of=
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$2.11 per employee per month, based upon 662 employees,
payable in advance at the beginning of each aervice
quarter of the year and by the first of each quarter
(February 1, May 1, August 1, and November, 1. ) This
amounts to four (4) paymenta of $4,190.46 or $16,761.84
per year.. If the number of employees var~e~/~(+) or
(-) 5% _the necessary cos= adjustments will be made on
a quarterly b~Sis. ~
other than the
at a cost of !
to J
of subjects
agreed upon in writing
ed.~o fifty employees per session),
B, ~hall be performed
variety
amount mutually
an
IX.
CO~pany is
this ~greement. No
of the
to
contributions
tax laws, wit~
created by thi~ Agreement is that of
agen~,,partner .or joint venturer
interested in the results of CFS's
agent, employee or servant of CFS,
or will be deemed to be, the employee, agent
~ agrees no=L,t~ h~re any such'individual
CFS shall ~iassume all
to its agen~s~ employees,
None
with
~will ~e available
~ full
other
social securit~ and income
engagement by the company uD~erlthie~greement.
X. CONTINUATION OF ~ERVICES:
Should the
allowed pursuant
Section XI or
convert
shall beires
schedul
~ounseLing needs exceed the designated number .of ~sessions
II,~ or should this Agreemen= terminate, pursuan= ~o
members may elect ~to
interruption of ~ounseling sessions and
Upon termination of an employee, the
servzces may also convert to CFS' fee
be responsible for her/his own fees.
XI. TERMINATION:
This Agreement is subject to termination, prior to its expiration, upon
either par=y delivering to the other a written notice of intention to terminate
this Agreement, which shall become effective ninety (90) days thereafter.
Unless otherwise terminated by either par~y, this Agreemen~ ia to be
renegotiated at the end of each contract period.
XII. DEFINITIONS:
unmarried~g~-,le member" i~cludes an em-~- ,
family
und .... children under the age i~f 19 -~ m~uyee s spouse, an employee,,
=~ =ne age of 21 who are fu,= ~. , ~u an employee.s unmar-=-~ L.: -
"BAP" is the employee assistance program.
XIII. MISCELLANEous:
A. Enforceability
If
unenforceable
Agreement,
of
any term or condition of this Agreement shall be invalid or
to any extent or in any application, then the remainder of this
and such term~ or condition except to such extent or in SUch
every term and condition
by law. to the'fullest extent and in the
S. Notice
given
properly made if hand delivered, mailed
from within
certified or registered mail or aent by prepaid telegram.
Ail notices or Other communications required or Permitted to be
pursuant to this Agreement shall be in writing and shall be considered aa
the United States by
If to the Company in care of
William ~. Sullivan
Personnel Director
City of Boynton Beach
P.O. Box 310
Boynton Beach, Florida
2. If =o CFS in Care of
33425-0310
Mr. R. Edwin Reed, Jr.,
The Cen~er For Family Servicea
2405 Mercer Avenue, Suite 10
West Palm Beach, Florida 33401
or to such other addresses aa any other party may have designated by like notice
forwarded to the other patty hereto. Notices other than those dealing with a
change of address shall be deemed given when mailed, telegraphed or hand
delivered. Change of address notices shall be deemed given when received.
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C. Application of Florida Law
This Agreement, and the application or interpretation
shall be governed exclusively by its terms and by the laws of the
Florida.
thereof,
Sta=e of
D. Counterparts
This Agreement may be executed by any number of counterparts, each
of which shall be deemed an original, but all of which together shall constitute
one and the same instrument.
may not
E. Assignment
subcontract ite~'~ights 'or
written~ consent
: o~liga~iOns~ without
.under
C~S.,
F. Entire Agreement
This Agreement represents the entire agreement and understanding
representation, or any written statement b%
written amendment to this Agreement signed
representative of the Company.
by CFS
by any oral
f6~ a dated
and an authorized
G. Litigation
In the event of litigation between the parties hereto arising out
of or ~o settle issues or disputes arising under this Agreement, the prevailing
party in such litigation shall be entitled to recover against the other party
its costs including reasonable attorney's fees, which shall include any fees and
costs attributable =o trial, appellate, or post-judgment proceedings.
IN WITNESS WHEREO~, the parties hereunto executed this Agreement
the day and year first above written.
WITNESSES:
(1)
Its
(2)
"the Company"
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THE CENTER FOR FAMILY SERVICES OF
P~AL~E~ACH~UNTY, INC.
Its Executive Director "CFS"
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