Agenda 05-23-18
City of Boynton Beach
BOYNTON BEACH CITY LIBRARY
208 S. Seacrest Blvd.
Boynton Beach, FL 33435
LIBRARY ADVISORY BOARD
A G E N D A
Date: May 23, 2018
st
Location/Time: Library – Conference Room A, 1 Floor, 6:00 P.M.
________________________________________________________________
I. Call to Order
II. Approval of Minutes – April 25, 2018
III. Correspondence and Communications
IV. Public Audience (Individual Speakers Will Be Limited to 3 Minute Presentations)
V. Chair’s Report
VI. Unfinished Business:
Library Construction Update
Adult Reading Club Update
Career Online High School (COHS) Update
PBC School District Agreement Update
VII. New Business:
VIII. Library Director's Report/Statistics
Monthly Report for April 2018
News/Media Coverage
IX. Announcements
Next Library Board Meeting – July 25, 2018 at Intracoastal Park (June Meeting Cancelled)
X. Adjournment
NOTICE
IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER
CONSIDERED AT THIS MEETING, HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE,
HE/SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES
THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. (F.S. 286.0105)
THE CITY SHALL FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN
INDIVIDUAL WITH A DISABILITY AN EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE,
PROGRAM, OR ACTIVITY CONDUCTED BY THE CITY. PLEASE CONTACT THE CITY CLERK'S OFFICE, (561) 742-6060 OR (TTY)
1-800-955-8771, AT LEAST 48 HOURS PRIOR TO THE PROGRAM OR ACTIVITY IN ORDER FOR THE CITY TO REASONABLY
ACCOMMODATE YOUR REQUEST.
ADDITIONAL AGENDA ITEMS MAY BE ADDED SUBSEQUENT TO THE PUBLICATION OF THE AGENDA ON THE CITY'S WEB
SITE. INFORMATION REGARDING ITEMS ADDED TO THE AGENDA AFTER IT IS PUBLISHED ON THE CITY'S WEB SITE CAN
BE OBTAINED FROM THE OFFICE OF THE CITY CLERK.
BOYNTON BEACH CITY LIBRARY
MONTHLY REPORT
APRIL 2018
Administrative Services/Public Relations
Library Director conducted COHS interview and attended Temporary Space Planning & Move Kick-Off, site visit
to new location, Partnership Opportunity: Hack Lab & City Economic Development conference call, Archives,
Sustainability Team, Pre-Bid Tour, Mandatory EOC training, Care ATC, Town Square Partnering, CIP, Bridges,
Strategic Plan Status Review, SEFLIN/ILS, Schoolhouse Children's Museum Board, Library Advisory Board,
Friends Board of Directors and the monthly meetings. Library is collecting notes written to soldiers.
Friends volunteered 385 hours during the month of April.
Library hosted the following meetings/programs: Boynton Beach Community High School's School Advisory
Board, Library Advisory Board, Schoolhouse Children's Museum Board, Friends Board, Schoolhouse Children's
Museum Board, Sister Cities, Mental Health Initiative, five Toastmasters and AmeriCorps.
Customer Services Statistics
Current Same Month Percentage
Month Previous Year Change
Customer Visits 19,729 21,371 -8%
Circulation* (total) 11,376 1,5888 -28%
Adult 7079 9,727 -27%
Young Adult 434 801 -46%
Juvenile 2839 4,074 -30%
Circ (from ILS System) 10,172 14,602 -30%
E-Books* — Overdrive 616 722** -15%
(Incl.w/total)
Eaudio Circulation 101 * *
Freegal Downloads* 358 435 -18%
Gale Legal 0 0 0%
Zinio Downloads* 129 129 0%
Audiovisual 3,132 5,110 -39%
(incl.w/Adult #)
Selfcheck 215 190 +13%
Onecard Cards 0 0 0%
Current Users 14,691 11,934 +23%
New Users Created 216 260 -17%
*Includes ILS, eBooks, eaudio, Freegal, Gale LegalForms and Zinio checkouts. All count as adult.
** Last year, ebook and audiobook circulations were combined
Sunshine and Onecard Cards: 152 issued in previous years, 9 this year = 161
Public Computer Usage Statistics
Adult Computer use = 2245 Average time per session = 57
Teen Computer use = 567 Average time per session = 89
Youth Computer use = 1273 Average time per session = 47
Wi-Fi Connections: 4489
Virtual Zone = Users: 90 Hours: 182
Computer Usage total = 4085 uses for the month of April
One year ago = 4587 = 11% decrease in computer usage.
Collection Management
Discarded Items = 916
Items Added to Collection = 1262
Public Computer Training Classes
Google Docs 6
Google Forms 4
Email: Send, Receive & Organize 4
Microsoft Word 3
iPads 4
Microsoft Excel 3
Internet: Learn the Basics 3
Google Sheets: Make Charts 2
Library Statistics/Databases Current Same Month Percentage
Month Previous Year Change
Freegal
Music Streaming 1,448 1,590 -9%
Patrons 26 36 -28%
ALLDATA (Car Repairs)
Articles 266 45 +491%
Boyntonlibrary.org
Sessions 3,692 5,028 -27%
Users 1,554 1,872 -17%
Page Views 9,811 13,115 -25%
Social Media
Esequels logins
Facebook"followers" (likes) 204
Facebook new followers (likes) 1
Facebook page engaged users 32
Freegal Songs Streamed 1,448
Gale Infotrac Sessions 4,373
Learning Express Sessions 10
Learning Express Job Career sessions 6
Transp language users 9
Transp language sessions 31
Twitter Followers 77
Twitter New Followers 1
Twitter Impressions 442
Boyntonlibrary.org sessions 3,692
Boyntonlibrary.org pageviews 9,811
Adult Services
Number of adult programs: 8
Attendance at adult programs: 96
Adult Outreach:
Programs: 0
Attendance: 0
Youth/Teen Services
Number of Teen programs: 1
Attendance at Teen programs: 30
Teen Outreach
Programs: 0
Attendance: 0
Number of Children's programs: 8
Attendance at Children's programs: 140
Children's Outreach
Programs: 1
Attendance: 50
Virtual Zone:
Attendance: 90
Hours: 182
Archives Activities
• Intern Kayleigh Howald completed processing the Boynton High School collection and prepared the
finding aid for the collection.
• Gave my notice to leave Boynton Beach City Library and prepared a policy/procedure manual for my
successor. Put files in order and trained Craig Clark and Jeannie Taylor to be able to work with the
archival collection in my absence.
• Started packing some of the loose collection items for the move, mostly the items in the large display
case.
• Created paperwork for two more transfers from the Schoolhouse Children's Museum. Received all
signed paperwork from Suzanne Ross.
• Proofed Group 1 of the Lake Worth Herald newspapers for the LSTA grant. Trained Dawn to proof
Groups 2, 3, and 4. Set up a work flow for proofing work.
• Prepared draft of midyear LSTA report and Payment number 4 for Anne and Craig to work with.
•
AmeriCorps Report:
ADULTS
ESOL Classes:
Beginner Class
The Beginner ESOL class was held from 9:OOam-10:15am from Monday thru Thursday. 15 total classes were
held throughout this month. 217 seats were occupied throughout the 15 classes. The average amount of
students in class was 14. The largest class size this month was 17 students. 37 individual students signed up
for this class, and all 31 actually attended classes at least once:
4 students (13%) attended only one class
3 students (10%) attended two or three classes
8 students (26%) attended four to six classes
8 students (26%) attended seven to ten classes
7 students (23%) attended eleven or more students
This month three (10%) the students had perfect attendance. 10 students (32%) attended both this class and
the Advanced Beginner ESOL class at least once.
This month we worked on simple present tense. We practiced this tense using language and nationalities
alongside with everyday activities. We also spent a great amount of time carrying on a conversation from the
various grammar and English structure that was previously learned. We then proceed to cover object
pronouns, simple present tense with '-s' vs. 'non-s' ending, adverbs of frequency and 'have/has'. These were
used in describing people and frequency of actions.
We used the Side by Side Textbook 1 and the accompanying workbook, as well as the Word by Word Basic
textbook. We are also using the Oxford Picture Dictionaries as an accessory.
Overall, this was an acceptable month for our Beginner's ESOL class. The class size is depreciating. Students
are still retaining jobs and going on interviews. It feels good to hear such amazing news. Some of them are
able to help their children with homework, and the success stories go on.
Advanced Beginner
The Advanced Beginner ESOL class was held from 10:30am-11:45am from Monday thru Thursday. 15 total
classes were held throughout this month. 72 seats were occupied throughout the 15 classes. The average
class size was 5, although we did have as many as 7 students in class all at once. 18 individual students
signed up for this class, and all 13 attended classes at least once:
3 students (23%) attended only one class
2 students (15%) attended two to three classes
4 students (31%) attended four to six classes
2 students (15%) attended seven to nine classes
2 students (15%) attended ten or more classes
This month only one student had perfect attendance. 10 students (77%) attended both this class and the
Beginners ESOL class at least once.
This month we learned how to describe ongoing past activities using past continuous tense and reflexive
pronouns. We put a lot of focus on reporting a home emergency, emergency preparedness and first-aid
instructions using the 'while' clause. We also covered conversational literacy and practice more conversation.
We are using the Side by Side 2 textbook and its accompanying workbook. Practice Makes Perfect: English
Conversation is the other book that we are using to construct spontaneous conversational skills. We are also
using the Oxford Picture Dictionaries as an accessory.
The average class size for this month has dropped. Many have seemed to grasp the English and literacy aspect
of the class and have not been attending. I have about three students that attend class religiously. But they
are still learning great ways to master the English.
Private Tutoring
Ten (10) students signed up for private tutoring, but only six students actually attended and received tutoring.
Four (40%) students received help in grammar and pronunciation. They have been showing a lot of signs that
they recognize grammatical errors and how to form their sentence structure. Two (20%) of the students are
still receiving help in phonics to learn how to read effectively. They have improved tremendously. One of them
in particular is reading very well in class and in the one-on-one sessions. She comprehends the reading
materials all the while increasing her reading speed.
Overview
Overall, 34 individual students signed up for ESOL and all of them attended classes for the month of April. The
class sizes descended again this month. We had fewer classes this month due to personal emergency that was
not in my control, in turn, required me to cancel a couple of classes. There were nine walk-ins this month.
These nine students have fit in perfectly with the class. The students are quite receptive and intentional with
one another, it makes it easier for me to teach and tutor.
HOMEWORK HELP:
# of scheduled sessions: 241
TEEN HOMEWORK HELP:
Sessions: 65
Hours: 69.5
UNIQUE MANAGEMENT SERVICES,INC.
CREATED: 04/01/2018 10:57 PM WB ACCOUNT STATUS REPORT PAGE: 610
MS JEANNIE TAYLOR
BOYNTON BEACH CITY LIBRARY
208 S SEACREST BLVD
BOYNTON BEACH FL 33435
CREDITOR: 1581 -- BOYNTON BEACH CITY LIBRARY
DATES LISTED: 01/01/1900 TO 03/31/2018
ALL AMOUNTS LISTED
Accounts Submitted • 2,273 Dollars Submitted ' • 183,120.01 Dollars Received 20,466.80
Bankruptcies • 0 Dollars in Bankruptcy • 0.00 Material Returned 40,139.'13
Incorrect Addresses 423 DollarsinSkiptracing 25,741.63 Dollars Waived • 11,480.05
Patron Disputes/Suspends : 1 Dollars in Dispute • 37.00
Accounts in Process 1,849 Dollars in Process 147,714.26
# of Accounts Activated 1,099 Total Activated: -:„90,512.,29
90,51'2:29
•
°s, of,Accounts Activated', 59:'44%` % of. Dollars•,Activated '61:28%
1
UNIQUE MANAGEMENT SERVICES,INC Page 1 of 1
UNIQUE MANAGEMENT SERVICES, INC.
EXPLANATION OF SUMMARY PAGE
ACCOUNT STATUS REPORT
Left Column .
Accounts Submitted:Total number of accounts submitted for collection.
Bankruptcies:Total number of accounts in bankruptcy.
Incorrect Addresses:Total number of accounts for which we do not have correct addresses yet. Skip tracing efforts,
continue for quite some time so this number is very dynamic.
Patron Disputes/Suspends:Total number of accounts where collection efforts have been stopped because the patron
disputed the debt or the Library suspended collection efforts as a result of payment arrangements, mistakes,etc.
Accounts in Process:Total number of accounts being processed through our collection service. This number is arrived
at by subtracting Bankruptcies, Incorrect Addresses and Patron Disputes/Suspends from the total number of
Accounts Submitted.
#of Accounts Activated:Total number of accounts that have responded in some way to reduce their balance. They
could have returned material, made a payment or a combination of both.
%of Accounts Activated: Percentage of processed accounts that have responded in some way
(#of Accounts Activated divided by Accounts in Process).This percentage is a good measure of response rate
because it measures the percentage of patrons that have actually responded due to the collection process.
Middle Column
Dollars Submitted:Total dollar amount due from all accounts submitted for collection.
Dollars in Bankruptcy:Total dollar amount due from all accounts in bankruptcy.
Dollars in Skips:Total dollar amount due for accounts with incorrect addresses.
Dollars in Dispute:Total dollar amount for all accounts that have been disputed..
Dollars in Process:Total dollar amount for all accounts being processed. This number is equal to the Dollars
Submitted minus Dollars in Bankruptcy, Dollars in Skips,and Dollars in Dispute, as well as the dollar amount due
for all suspended and closed accounts(not detailed on this report). Its purpose is to show the total dollar amount actually
being worked..
Total Activated:Total original amount due by all Accounts Activated. The difference between this number and the
sum of Dollars Received, Material Returned, and Dollars Waived is the remaining balance due by all Accounts
Activated.
%of Dollars Activated: Percentage of processed dollars that have been activated (Total Activated divided by Dollars
in Process).
Right Column
Dollars Received:Actual money recovered as reported by the Library.
Material Returned:Actual value of material returned as valued and reported by the Library. .
Dollars Waived:Actual dollars waived by the Library as reported by the Library.
https://web.unique-mgmt.com/help_files/summary.asp 3/6/2017