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Agenda 07-02-18 CITY OF BOYNTON BEACH SENIOR ADVISORY BOARD MEETING July 2, 2018 2:15 P.m. � SENIOR CENTER 1021 S. FEDERAL Hwy BOYNTON BEACH,FL 33425 AGENDA L CALL TO ORDER IL PLEDGE OF ALLEGIANCE III. ATTENDANCE—REVIEW RENEWALS IV. APPROVAL OF AGENDA 1. Additions, Deletions, Corrections 2. Adoption V. APPROVAL OF MINUTES (for January 8, 2018 meeting) VI. UNFINISHED BUSINESS A. Palm Beach County Commission on Ethics Training VII. NEW BUSINESS A. Jennifer Gomez Presentation B. Margret Newton (Healthier Boynton Beach) C. Revision of Senior Center Sponsorship Package D. The Role of the Senior Advisory Board E. Senior Center Current &Upcoming Events VIII. Amy Blackman— Q & A IX. NEXT MEETING: Monday, October 1, 2018 X. ADJOURNMENT THE BOARD (COMMITTEE) MAY ONLY CONDUCT PUBLIC BUSINESS AFTER A QUORUM HAS BEEN ESTABLISHED. IF NO QUORUM IS ESTABLISHED WITHIN TWENTY MINUTES OF THE NOTICED START TIME OF THE MEETING THE CITY CLERK OR DESIGNEE WILL SO NOTE THE FAILURE TO ESTABLISH A QUORUM AND THE MEETING SHALL BE CONCULDED. BOARD MEMBERS MAY NOT PARTICIPATE FURTHER EVEN WHEN PURPORTEDLY ACTING IN AN INFORMAL CAPACITY. E A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING,HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS AND,FOR SUCH PURPOSE,HE/SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE,WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. (E.S.286.0105) NOTICE IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING,HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS AND,FOR SUCH PURPOSE,HE/SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED.(F.S. 286.0105) THE CITY SHALL FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL WITH A DISABILITY AN EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE,PROGRAM,OR ACTIVITY CONDUCTED BY THE CITY.PLEASE CONTACT THE CITY CLERK'S OFFICE,(561)742-6060 OR(TTY) 1-800-955-8771,AT LEAST 48 HOURS PRIOR TO THE PROGRAM OR ACTIVITY IN ORDER FOR THE CITY TO REASONABLY ACCOMMODATE YOUR REQUEST. ADDITIONAL AGENDA ITEMS MAY BE ADDED SUBSEQUENT TO THE PUBLICATION OF THE AGENDA ON THE CITY'S WEB SITE.INFORMATION REGARDING ITEMS ADDED TO THE AGENDA AFTER IT IS PUBLISHED ON THE CITY'S WEB SITE CAN BE OBTAINED FROM THE OFFICE OF THE CITY CLERK. j r , 104 fill ® yir7c Bec�ch ACHIEVEMENT... A sense of COMMUNITY... CONSERVATION of our natural treasures... ECONOMIC DEVELOPMENT... Florida's FUTURE... Good HEALTH... Ties to our HERITAGE... Respect for NATURE... IT STARTS IN PARKS! PUBLIC ART FOR EAST WATER TREATMENT PLANT MINUTES OF THE SENIOR ADVISORY BOARD REGULAR MEETING HELD AT THE SENIOR CENTER, 1021 S. FEDERAL HIGHWAY, BOYNTON BEACH, FLORIDA, ON MONDAY, JANUARY 22, 2018, AT 2:00 P.M. PRESENT: Janet Harris, Chair Brent Rolle, Recreation Supervisor Marsha Bionta Margaret Newton Jennifer Gomez, Alternate I. Call to Order Chair Harris called the meeting to order at 2:17 p.m. II. Pledge of Allegiance The members recited the Pledge to the Flag. III. Attendance — Review Renewals Chair Harris took attendance. A quorum was present. Chair Harris explained she will contact the City Clerk about receiving an updated members list. It was possible some members did not reapply. IV. Approval of Agenda 1. Additions, Deletions, Corrections Ms. Newton moved to approve the agenda adding a Healthier Boynton Beach update to New Business. Ms. Bionta seconded the motion that unanimously passed. 2. Adoption V. Approval of Minutes (for October 2, 2017 meeting) There were no objections to the minutes. VI. Unfinished Business A. Palm Beach County Commission on Ethics Training Meeting Minutes Senior Advisory board Boynton Beach, Florida January 22, 2018 Brent Rolle, Recreation Supervisor, explained all the members have to take the class. There are links the members can use to take the training at home or at the Center. The training is about an hour. Member acknowledgement forms must be turned in to the City Clerk. B. Senior Center New Programs Mr. Rolle had previously provided a list of new programs to the members. He advised another program, a free American Sign Language (ASL) class will continue on Tuesdays until the end of the month from 1:15 p.m. to 2:15 p.m. The free class was offered through a grant obtained by the City's ADA Coordinator, which pays for the instructor. The Center hosted a luncheon for over 40 members of the deaf seniors. Mr. Rolle noted deaf residents are underserved. Staff provided them with a tour of the Center and extended a warm invitation to join in an attempt to reach out to the community. He apprised the members it was a good experience. Mr. Rolle announce he was in the process of interviewing personal trainers that would like to join staff and teach classes. There are other requirements the trainers would have to meet and they would have to be willing to accept a salary the Center can offer. Staff was trying to offer new activities at the Center. He upgraded the weight room and added a stepper, a balance ball and he got a quote to start the process to replace some of the equipment. Funds will be needed. Another new program was the Thanksgiving Dinner. It was something he had always wanted to do. Mr. Rolle pointed out some members cannot fellowship with their family and the Center was filled to capacity. The price was minimal and there were food donations. The Dinner was held the Wednesday just before Thanksgiving. He also announced free tax preparation starts February 5th, provided by AARP. VII. New Business A. SAB Member Update & Introduction of New Board Member(s) New member Jennifer Gomez introduced herself. She has lived in Boynton Beach, on and off for 20 years. She is an Attorney practicing elder law and estate planning and she explained her membership would further her ability to help people. She regularly holds lectures and speaking engagements, and more recently, she spoke at the Library in West Boynton. B. Sponsorship for the Boynton Beach Senior Center Mr. Rolle explained sponsorship dollars were about the same as last year. Texas Roadhouse had provided the meal for the aforementioned luncheon and staff is constantly looking for new sponsors. The Center has five different levels of sponsorship, 2 Meeting Minutes Senior Advisory board Boynton Beach, Florida January 22, 2018 with yellow diamond being the most exclusive. The Recreation Department has a person to help seek sponsorships. ' C. Outreach and Advocacy to Special Senior Population Mr. Rolle hoped with the help of the Advisory Board, they can broaden the scope of issues the Board gets involved in. He reviewed other Senior Advisory Boards from other cities and what they are involved in. Employees are apolitical and staff cannot be involved in any aspect of politics, but there are going to be tax and probate issues affecting the senior community in 2018. Staff cannot talk about those issues, but they can allow someone to bring issues to the Board so the Center can disseminate information. There are issues such as senior housing, tax law, transportation and what is available to seniors the Board does not know. He hoping the reach will extend past the Center into the community. He hoped when other seniors learn they got information from the Center, it will increase membership. Mr. Rolle has started to use social media to reach out to seniors and children of seniors to help apprise them about the Center. Not all seniors in the community are aware of the Center. He also posts information about activities on social media. There were 42 people at the line dancing class and one woman was blind. They spoke after the class and they ' put the information on the Center's,Twitter and Facebook Page to advertise what they are doing. Hopefully it will result in increased membership. Staff would like the Board's assistance on issues of concern to seniors at large Margaret Newton advised she is a part of the City of Boynton Beach Healthier Boynton initiative sponsored by Palm Healthcare. The City received a large grant to work with caregivers in the area as their major educational thrust. She explained Boynton residents chose caregiving as the topic training based on a poll. She announced the Fearless Caregiver Conference, at the Carolyn Sims Center, on February 8th. The event is free to any caregivers, but attendees have to register online. There may be a nominal fee for non-caregivers. Copies of the flyer will be at the Center. There will be several activities, some of which were listed on the flyer. Ms. Newton explained this is a five-year plan. Mr. Rick Petty is in charge of the Boynton Beach initiative and the meetings are held on the third Thursday of each month at 9 a.m. at the Sims Center. It is a steering committee meeting, but the public is welcome to attend and learn more information about the group. There is a lot of money invested in this activity in Boynton Beach and the Committee was trying to give out as much information as they can. She hoped all would come. Ms. Newton explained another county-wide activity by Palm Healthcare is Train the Brain. Individuals can go online and the site is on the second page. She hoped everyone would participate so Boynton Beach would win this year. The City came in second to Delray Beach last year on the fitness challenge. This is all geared towards making all as healthy as possible as a community. She inquired if organizations such as Morse Life can be a center sponsor and learned they could. She explained Morse Life is a very vocal part of the group. There are other organizations as well. 3 Meeting Minutes Senior Advisory board Boynton Beach, Florida January 22, 2018 Mr. Rolle explained the City is in partnership with Palm Healthcare. Ms. Newton explained they were targeting young people in the community that are caregivers and many caregivers they are unaware of. Often caregivers are characterized as people taking care of mom and dad who are bedridden, which is a small part of the initiative. Healthier Boynton Beach is just one of a cadre of cities within Palm Beach County. Lake Worth adopted behavioral healthcare as an initiative. Delray Beach did the same. Jupiter chose diabetic care. Boynton Beach was the only City that adopted caregivers as their focus. Mr. Rolle wants to expand and a give people a better of idea of what a caregiver means. It is not just for someone who is employed to give care as there are many others. Ms. Newton explained The City is not getting residents to participate, but was getting many people from big companies that serve the population. She has a sin with a medical condition and she mothered him not realizing she was a caregiver. She noted many people do not wish to identify themselves as caregivers. Mr. Rolle announced Senior Expo March 5th in Delray Beach. Event flyers were available and they have 95 exhibitors. D. New Agenda Procedure for the Advisory Board Mr. Rolle advised he speaks to the Recreation and Parks Board, the Education and Youth Advisory Board and would like to be able to gather information and send out reminders a month in advance to the members advising them of the date of the meeting. Members will be sent an email and then asked if they have information they want placed on the agenda. Two weeks prior to the meeting, staff would incorporate the changes and all will be ready to discuss the topics at the meeting and the agenda will be final. Mr. Rolle thought it would make it easier for people to come prepared for the meeting items to be discussed. Chair Harris thought the agenda was the Chair's responsibility. She noted she had two strokes and they could have discussed this before the meeting, but she thought it was a good idea. On a different note, she noted the board membership got mixed up. She noted some members were told they were no longer a member. She advised she would contact the City Clerk to straighten it out. Chair Harris asked if the members had any questions or items they would like to discuss. None were received. VIII. Amy Blackman — Q & A Ms. Blackman was not present for the meeting IX. Next Meeting: Monday, April 2, 2018 Chair Harris announced the next meeting as above. 4 Meeting Minutes Senior Advisory board Boynton Beach, Florida January 22, 2018 X. Adjournment Ms. Gomez moved to adjourn. The motion was duly seconded and unanimously passed. The meeting was adjourned at 2:56 p.m. Catherine Cherry Minutes Specialist 5 _ Boynton Beach,FL Code of Ordinances Chapter 2 ADM=INISTRATION* ARTICLE IX. SENIOR ADVISORY BOARD f)ARTICLE IX. SENIOR ADVISORY BOARD i)Sec. 2-141. Creation. The city commission, in accordance with the powers vested in it, hereby creates and establishes a senior advisory board. All references to the elderly advisory board shall hereafter be construed to mean the senior advisory board. (Ord.No. 92-13, § 2, 6-2-92; Ord. No. 94-12, § 1, 6-7-94) Sec. 2-142. Duties. The senior advisory board shall act as a fact-finding and advisory board on the following issues and on such other issues as are, from time to time, designated by the city commission by resolution. [The advisory board shall] assist the elderly in: (1) Setting up a retired senior volunteer program known as RSVP to provide services for the homebound; (2) Seeking federal and state grants to provide for services; (3) Monitor and lobby for legislation regarding the elderly; (4) Make arrangements for the medical mobile unit already in operation in Palm Beach County to bring it to the City of Boynton Beach; (5) Provide a pamphlet of available programs for seniors; (6) Provide a speakers bureau, workshops and educational meetings on topics of interest for seniors; (7) Recommend free legal programs and banking services for the homebound; (8) Provide recreation and social programs. (Ord. No. 92-13, § 3, 6-2-92; Ord. No. 94-12, § 1, 6-7-94) 0 Sec. 2-143. Recommendations of board. The board shall periodically advise the city commission of its findings with respect to the foregoing issues and shall make recommendations to the city commission on any matter referred to it within thirty(30) days or within such time as prescribed by the city commission by specific resolution. (Ord. No. 92-13, § 4, 6-2-92) Sec. 2-144. Organization. (a) The senior advisory board shall be comprised of seven (7)permanent members and two (2) alternate members, all to be appointed by the city commission. Of the members so appointed, four(4) shall be for a term of three(3) years, three(3) shall be for a term of two (2) years. Their successors shall be appointed for a term of two (2) years. Alternate members shall be appointed for a period of one(1) year. (b) Any member failing to attend three(3)meetings shall be notified that one additional absence shall automatically forfeit his or her appointment to that board. (c) Any member of the board may be removed for cause in accordance with state law. The city commission shall promptly fill any vacancy. I (d) At the organizational meeting of the board a chairperson and vice-chairperson shall be selected by majority vote of the board. The chairperson and vice-chairperson shall be selected annually at the May meeting of the board. (Ord.No. 92-13, § 5, 6-2-92; Ord.No. 94-12, § 1, 6-7-94) Sec. 2-145. Meetings. The board shall meet quarterly on an "as needed" basis for the transaction of business. Its meetings shall be open to the public. The board may establish its own meeting rules and procedures for the conduct of its business. Four(4)members shall constitute a quorum. (Ord. No. 92-13, § 6, 6-2-92; Ord. No. 01-12, § 2, 3-6-01) LI Sec. 2-146. Qualification. The members of the senior advisory board shall be residents of the City of Boynton Beach, Florida. (Ord. No. 92-13, § 7, 6-2-92; Ord. No. 94-12, § 1, 6-7-94) LI Sec. 2-147. Powers. Nothing in this article shall be construed as restricting or curtailing any of the powers of the city commission, or as a delegation to the board of any of the authority or discretionary powers vested and imposed by law in the city commission. The city commission declares that public interest, convenience and welfare required the appointment of the board to act in a purely advisory capacity to the city commission for the purposes set forth in this article. Any powers delegated here to the board to adopt rules and regulations shall not be construed as a delegation of legislative authority, but purely a delegation of administrative authority. (Ord. No. 92-13, § 8, 6-2-92) Sec. 2-148 —2-150. Reserved. 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