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Minutes 05-10-18 MINUTES OF THE ARTS COMMISSION MEETING HELD AT FIRE STATION NO. 2, 2615 WEST WOOLBRIGHT ROAD BOYNTON BEACH, FLORIDA ON THURSDAY, MAY 10, 2018, AT 6:30 P.M. PRESENT: Kim Weiss, Chair Debby Coles-Dobay, Public Art Manager Robyn Lorenz, Vice Chair Marcia Levine Goiene Louis (arrived 6:35 p.m.) Clovis Moody Jehana Zell Lauren Huff (arrived 6:32 p.m.) I. CALL TO ORDER Chair Weiss called the meeting to order at 6:35 p.m. II. ROLL CALL OF MEMBERS Self-introductions were made. A quorum was present. III. AGENDA APPROVAL Motion Ms. Levine moved to approve the agenda. Ms. Zell seconded the motion that unanimously passed. IV. APPROVE MEETING MINUTES A. Feb. 8 minutes Motion Vice Chair Lorenz moved to approve the February Minutes as written. Ms. Moodie seconded the motion that unanimously passed. B. March 8 minutes Ms. Coles-Dobay made the following two changes to page five as follows: first paragraph fourth line, " . . . Mr.-HowaFd to Tim Brown . . ." and last paragraph, fourth line, "Ralphonso to Ralfonso . . ." Meeting Minutes Arts Commission Boynton each, Florida May 1 , 2018 Motion Vice Chair Lorenz moved to approve as amended. Ms. Huff seconded the motion that unanimously passed. C. April 12 minutes The minutes were not available. V. INFORMATIONAL ITEMS FROM THE BOARD Ms. Moodie announced she wore her kinetic art shirt to dance class and it generated a lot of discussion and her classmates wanted to know when the next Symposium was. Additionally, at a meeting she had at Wells Fargo, a woman from the bank offered to distribute the brochures for the event. Chair Weiss inquired if anyone attended the Sister Cities awards and learned no one was present. Ms. Lorenz announced her artwork won first place locally and second place nationally for the Veteran's Administration. The members congratulated her on her accomplishment. It was noted artist Ralph Papa had social media coverage in Sante Fe. Ms. Levine inquired if the members could share with one another what they are doing outside of meetings. Ms. Coles-Dobay cautioned the members to be mindful about the Sunshine Law. She suggested using Facebook and liking one another as it is not a discussion about the Board, swaying a decision, or anything that may come before the Board. She also emphasized it was important to be conscious of what is posted on social media. VI. ANNOUNCEMENTS/REPORTS A. Conrad Pickel bus tour Ms. Coles-Dobay reminded all the tour is scheduled for May 19th, from 8 a.m. to 1:30 p.m. Currently, eight individuals out of a tour bus of 30 people signed up. If the bus is not filled, the tour will be cancelled. The deadline for ticket purchases is Monday and a decision will be made to move forward with the event then. Ms. Coles-Dobay sent information to the members and it is on the Boynton Beach Art in Public Places and Facebook pages. VII. PROJECT UPDATES/APPROVALS A. None. VIII. INTL KINETIC ART EXHIBIT AND SYMPOSIUM PLANNING 2 Meeting Minutes Arts Commission Boynton each, Florida May 10, 2018 A. Kinetic Art Event planning • Kinetic Community project artist lead proposal Ms. Coles-Dobay had previously sent two proposals to the members to review, discuss and make a decision about at the meeting and she recalled the Arts Commission had previously decided it was fine if the Board invited an artist to be part of the community group, building a kinetic art project. The program is educational and involves South Tech, Boca Bearings, other artists, and community participants. She advised the project was a continuation of the 2017 proposed concept they wanted to move forward and make more dynamic. The group would put together a description and half-scale maquette, similar to a canopy that would have self-sustaining green elements. The project would be kinetic and have elements from water, wind and/or solar and/or demonstrate alternative energy and sustainability. There is a group of people working together on the project along with students. At the last meeting, the members approved of Artist Rolando Chang Barerro facilitating the project. He put together a proposal and was anxious to create it. A signed artist agreement will have to be signed. She noted Mr. Barerro included commitment levels with dates of the actual projects and materials needed, although South Tech already had some materials. They all recognize the International Kinetic Art and Symposium is a signature event created by the Arts Commission and the City, and all marketing and advertising will have to be authorized. Mr. Barerro is a great promoter, but he will need to ensure whatever he issues to promote the event is in line with the City's objectives. It was noted the stipend will only be paid to Mr. Barerro. The ultimate goal is to find the artwork a permanent home. Ms. Coles-Dobay will bring the concept to the Arts Commission for review and she commented the artwork has to have some type of kinetic element and demonstrate alternative energy and sustainability. The finished product will be exhibited and displayed as part of the Symposium. Motion Ms. Moodie moved to approve the community kinetic art project and program. Ms. Huff seconded the motion that unanimously passed. • Alternate Reality proposal Ms. Coles-Dobay explained she and Mr. Peirera had been speaking for some time as he created a project at the Old School Square in Delray Beach involving an alternate reality. She commented this concept could add another dimension to the Kinetic Art event, bringing the future, through technology, to the Symposium. Preparation would begin in November, but the technology would be used all the way up to the event. She commented the Arts Commission would need to start getting the word out to the media. Ms. Coles- Dobay explained the proposal is a fun project and that will continue for the entire year. Mr. Peirera will conduct tours and train docents. Trainees were happy with the Otocast mobile audio guide app and would share with the tour groups. Event goers could 3 Meeting Minutes Arts Commission Boynton Beach, Florida May 10, 2018 download Mr. Peirera's app. Each site will have a "target" display. When the attendee walks up to the sculpture they can click on either target, and a message, video or some type of image and the artist who created the piece will share their experience with the piece will appear. The artist will provide information on how they created the piece and give other brief information about it. Ms. Coles-Dobay explained the app provided a visual presentation. Mr. Pierera explained the exhibit at the Old School Square lasted seven months and at that event, either music, a screen, animation or short film was used for various exhibits such as photography and painting. The alternate reality information becomes visible to the event goer through the app and some of the artwork actually rotated. Large targets would be used on outdoor installations for which Mr. Pierera developed various pictures and short films that described what he does around the world. The technology was also used at the Cornell Museum. Ms. Zell left the meeting at 7:02 p.m. and returned at 7:03 p.m. The members downloaded the app and reviewed the technology, which all the members liked. Further discussion followed about pre event publicity and having alternate reality tours before the Symposium weekend, acting as a crescendo to the event. It was noted 10 targets were planned and if attendees visited all 10 sites they could receive something such as a business gift certificate or be featured on the film for the event. Mr. Pierera will schedule time to go to different schools as the app has educational opportunities. He also gives tours of the Avenue of the Arts with the Alternate Reality feature. If the schools want to take the tour, they can take a bus and he will meet with them. The same holds true for other organizations. Motion Ms. Levine moved to approve the proposal. Ms. Zell seconded the motion that unanimously passed. IX. NEW BUSINESS A. Florida Public Art Association Year in Review presentation The members reviewed the Florida Public Art Association Year in Review presentation, which took place in Tampa last week. Ms. Coles-Dobay explained every year, different cities from throughout the State submit artwork. This year, about 60 artworks were submitted. It was a good opportunity to see what other municipalities were doing and how much it cost. In June, Ms. Coles-Dobay advised she would be attending the America for the Arts Conference in Denver, which is the national program. They have a selection panel composed of distinguished artists who select the top public artworks. 4 Meeting Minutes Arts Commission Boynton Beach, Florida10, 2018 Ms. Louis left the meeting at 7:59 p.m. X. UNFINISHED BUSINESS A. Town Square Plan • Master Plan review Ms. Louis returned to the meeting at 8:8', p.m. Ms. Coles-Dobay gave an update and explained Ralfonso will create an iconic kinetic artwork for area 1 .A. which will be visually appealing both day and night. It was hoped areas 1.A. would tie into areas 1.13 and 1.C. Area 2 was planned to have an intimate feel by the Old High School as there will be a courtyard. The Old High School will be for rent or lease for conferences, lunches or weddings. It would be a great area for cocktail parties and it offers photo opportunities. Area 3 by the City Hall/Library will have two- story windows, columns, and a sitting area portico. The amphitheater will be demolished and a new amphitheater constructed. She indicated where the private development area would be located and commented art will installed in a lot of it. The parking garage changes were viewed. There is a huge campus and a great opportunity for art. The Moonfish would be on Seacrest by the Library by the proposed Makers Space. The Seahorse Fountain could be east of the City Hall/Library by the portico and Area 3 on the east side of the Old High School was the suggested location for the Bloomer Tree. There was consensus to locate the pieces as recommended. Ms. Coles-Dobay reviewed the suggested sites for the Avenue of the Art pieces and advised the City would work with the team who is planning open spaces. In the past, the Arts Commission had issued a call to artists for the Avenue of the Art. Ms. Coles-Dobay explained there is a team that reviews the kinetic submissions, but one Board member was needed to sit on the team. The team would meet Wednesday, May 23rd at 10 a.m. Ms. Lorenz and Ms. Levine both volunteered. The members were in agreement with the proposed sites for the Avenue of the Arts as recommended. The Kapok and Banyon trees would remain. Ms. Coles-Dobay wanted to issue an RFQ to Public Art America by the end of May. On a different matter, Ms. Coles-Dobay inquired who planned to attend the Conrad Pickel event. Ms. Levine volunteered and Ms. Louis advised she could also help. XI. FUTURE BUSINESS None. 5 Meeting Minutes Arts Commission Boynton each, Florida May 1 , 2018 XII. ADJOURNMENT There being no further business to discuss, Ms. Huff moved to adjourn. Ms. Louis seconded the motion that unanimously passed. The meeting was adjourned at 8:19 p.m. Catherine Cherry Minutes Specialist 6