Special Event Ad Hoc Committee ,
1 I
t RESOLUTION NO. R11=0519
2
3
4 A RESOLUTION OF THE CITY COMMISSION OF. THE
5 CITY OF BOYNTON BEACH, FLORIDA, ESTABLISHING
6 A SPECIAL EVENTS AD HOC ADVISORY COMMITTEE;
7 PROVIDING AN EFFECTIVE DATE.
1311
9
10 WHEREAS, the City Commission of the City of Boynton Beach has determined that it
11 is in the best interests of the citizens and residents of the City to establish a Special Events Ad
12 Hoc Advisory Committee;and
13 WHEREAS, this ad hoc committee will provide the opportunity to have all special
14 events taking place in the City planned, discussed and budgeted in one central location with
15 parties interested in the events.
16 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF -
17 THE CITY OF BOYNTON BEACH,FLORIDA,THAT:
18 Section 1. That the foregoing "WHEREAS" clause is true and correct and hereby
19 ratified and confirmed by the City Commission.
20 Section 2. The City Commission here by establishes a Special Events Ad Hoc
21 Advisory Committee as follows:
22 SPECIAL EVENTS AD HOC ADVISORY COMMITTEE
23
24 Mission Statement: The Special Events Ad Hoc Advisory Committee ("the committee") is a
25 working committee that exists to suggest, evaluate and implement special events within the city
26 that increases economic development, celebrates unity in diversity and promotes the City of
27 Boynton Beach as a vibrant, livable destination community: The committee is also responsible
28 for tracking major special events within the city through a city-wide events calendar
29
30 Composition: The committee shall be composed of five regular and two alternate members
31 appointed by the City Commission for terms of two years. The committee shall select from its I
32 membership a chair, co-chair and secretary for the committee,
1 1
' 1
S;1CA\RESOIReso•Establish Ad Hoc Special Events Comm(051711).doc
•
1
2 Qualifications: The committee members shall include representatives of neighborhood
3 associations, local businesses and community-based organizations who can contribute to the
4 continued growth and excellence of the city's special events and who can offer expertise and
5 , experience in the areas of:
6 .
7 ' • Public Relations
s • Communications
9 • Event Planning
10 • Event Organizing
11 • Marketing
12 • Accounting
13 • Fundraising
14
IS Duties and Responsibilities:
16
17 1 The committee will evaluate city initiated events to improve quality and
18 attendance at events that will have a positive community impact.
19 2 The committee will make recommendations to the City Commission regarding
20 specific special events and new special events.
21 3 The committee will serve as liaison and facilitate an information exchange
22 between neighborhood associations, local businesses and community-based
23 organizations and the city.
24 4 The committee will identify locations throughout the city that can be utilized for
25 special events.
26 5 The committee will develop and implement strategies to encourage city-wide
27 participation in special events.
28 6 The committee will identify creative local, state and national marketing and
29 advertising opportunities.
30 7 The committee will identify and secure monetary and nonmonetary opportunities
31 for special events sponsorship
'32 8 The committee will develop and implement ideas for maintaining a continuous
33 marketing effort to improve and promote the public image of the city's special
34 events.
35 9 The committee will develop and implement ideas for revenue producing and
36 revenue sharing opportunities:
37 10 The committee will develop and implement strategies to identify and attract
38 potential special events sponsors.
39 11 The committee will identify events that have the potential to become signature
40 events for the community.
41 12 The committee will investigate and identify ways to reduce event support from
42 City departments.
43
2
S:1CA1RESO\Reso-Establish Ad Hoc Special Events Comm(0$171 I).doc
•
•
i • •Meetings and Reporting: The committee shall:
2
3 ' • Meet once monthly on a regular basis which date shall be established by its members.
4 • Ensure that all meetings be open to the public.and adhere to the Florida Sunshine
5 • Laws.
6 • Provide a report to the City Commission no less than on a quarterly basis, or as often
7 as necessary to provide recommendations, observations, concerns or other
8 information.
9 • File an annual "state of special events"report with the City Commission so that it will
0. be reviewed during the month of May, thus affording time to address special events
1 1 . and the budget for the City for the following fiscal year.
12 '
13 Staff Liaison:_ The staff liaison is.responsible for: i
14 •
15 • Receiving a completed agenda from the committee each month to be distributed to the
16' City Clerk.
17 • Placing reports created by the committee on the City Commission agenda.
18 • Providing guidance to the committee that will assist them in the implementation of
19 their duties and responsibilities.
20
21 Section 3. The Special Event Ad Hoc Advisory Committee shall function in the
22 sunshine. '_ •
23 . Section 4. That this Resolution shall become effective immediately upon passage.
• •
•
•
•
3 •
S:\CA\RESO\Rcso-Establish Ad Hoc Special Events Comm(051711)doc
•
I • PASSED AND ADOPTED this 7' f'I day of June, 2011.
7 •
3 CITY OF BOYNTON BEACH, FLORIDA
4
5
6
7Mayo,/— o •
8
9 ,/1
10 :iffIP' a ; —William Orlove
11
12i_ Lel /.-
13 ommissibner-Woodr. . Hay
16 Commission —gteven H Fzm
17
18
2e't--d-0-0---01V6,2..-•"
19 Commissioner—Marlene Ross
20 ATTEST:
21
22
23 •�� `til * . •
24 It M. Prainito, MMC
25 ty Clerk
26
Z7 4 ••Y:'.0�
•
29 (r'••1.
. • eal)
30 i'
31
4
S ICAIRESO\Reso-Establish Ad Hoc Special Events Comm(051711).doc
Section 2.443
(c) Disclosure of voting conflicts. County and municipal officials as applicable shall
abstain from voting and not participate in any matter that will result in a special financial
benefit as set forth in subsections (a)(1) through (7) above. The official shall publicly
disclose the nature of the conflict and when abstaining from the vote, shall complete
and file a State of Florida Commission on Ethics Conflict Form 8B pursuant to the
requirements of Florida Statutes, §112.3143. Simultaneously with filing Form 8B, the
official shall submit a copy of the completed form to the county commission on ethics.
Officials who abstain and disclose a voting conflict as set forth herein, shall not be in
violation of subsection (a), provided the official does not otherwise use his or her office
to take or fail to take any action, or influence others to take or fail to take any action, in •
any other manner which he or she knows or should know with the exercise of
reasonable care will result in a special financial benefit, not shared with similarly
situated members of the general public, as set forth in subsections (a)(1) through (7).
To search the database to see if a form is on file with our office, please follow this link
http://www.palmbeachcountyethics.com/coepubNoteConflictNoteConflictSearch.aspx
Memorandum of Voting Conflict for County, Municipal and other Local Public
Officers (Form 8B)
WHO FILES WHEN FILED _ 1 WHERE FILED
County, municipal, or other Within 15 days after vote With person responsible for
local public officers occurs recording minutes of meeting
Additional requirements for Within 15 days after I With person responsible for
appointed public officers (see "participating" in matter recording minutes of meeting
Section 112.3143(4), F.S.)
FORM 8B MEMORANDUM OF VOTING CONFLICT FOR
COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS
LAST NAME-FIRST NAME-MIDDLE NAME NAME OF BOARD,COUNCIL,COMMISSION,AUTHORITY,OR COMMITTEE
MAILING ADDRESS THE BOARD,COUNCIL,COMMISSION,AUTHORITY OR COMMITTEE ON
. WHICH I SERVE IS A UNIT OF:
CITY COUNTY • ❑CITY ❑COUNTY ' QOTHERLOCAL AGENCY
NAME OF POLITICAL SUBDIVISION:
DATE ON WHICH VOTE OCCURRED •
MY POSITION IS:
❑ ELECTIVE [ J APPOINTIVE
•
WHO MUST FILE FORM 8B •
This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council,
commission, authority, or committee. It applies equally to members of advisory and non-advisory bodies who are presented with a voting
conflict of interest under Section 112.3143, Florida Statutes.
Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending
on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before
completing the reverse side and filing the form.
INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES
A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which
inures to his or her special private gain or loss. Each elected or appointed local officer also is prohibited from knowingly,voting on a mea-
sure which inures to the special gain or loss of a principal(other than a government agency) by whom he or she is retained (including the
parent organization or subsidiary of a corporate principal by which he or she is retained);to the special private gain or loss of a relative; or
to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies under Sec. 163.356 or
163.357, F.S., and officers of independent special tax districts elected on a one-acre, one-vote basis are not prohibited from voting in that
capacity.
For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law,
mother-in-law, son-in-law, and daughter-in-law. A"business associate" means any person or entity engaged in or carrying on a business
enterprise with the officer as a partner,joint venturer, coowner of property, or corporate shareholder(where the shares of the corporation
are not listed on any national or regional stock exchange).
* * * * * * * * * * * * * * * *
ELECTED OFFICERS:
In addition to abstaining from voting in the situations described above, you must disclose the conflict:
PRIOR TO THE.VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you
are abstaining from voting; and
WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the min-
utes of the meeting,who should incorporate the form in the minutes.
APPOINTED OFFICERS:
Although you must abstain from voting in the situations described above, you otherwise may participate in these matters. However, you
must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made
by you or at your direction.
IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE
TAKEN:
• You must complete and file this form (before making any attempt to influence the decision)with the person responsible for recording the
minutes of the meeting,who will incorporate the form in the minutes. (Continued on other side)
APPOINTED OFFICERS (continued)
• A copy of the form must be provided immediately to the other members of the agency.
• The form must be'read publicly at the next meeting after the form is filed.
IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING:
• You must disclose orally the nature of your conflict in the measure before participating.
• You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the
meeting,who must incorporate the form in the minutes.A copy of the form must be provided immediately to the other members of the
agency, and the form must be read publicly at the next meeting after the form is filed.
DISCLOSURE OF LOCAL OFFICER'S INTEREST
I, , hereby disclose that on , 20
(a)A measure came or will come before my agency which(check one)
❑ inured to my special private gain or loss;
inured to the special gain or loss of my business associate, ;
inured to the special gain or loss of my relative,
inured to the special gain or loss of , by
whom I am retained; or •
_ inured to the special gain or loss of ,which
is the parent organization or subsidiary of a principal which has retained me.
(b)The measure before my agency and the nature of my conflicting interest in the measure is as follows:
Date Filed Signature
NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE
CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT,
REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A
CIVIL PENALTY NOT TO EXCEED$10,000.
CE FORM 8B-EFF.1/2000 PAGE 2