Board Absentee Policy CITY OF BOYNTON BEACH
BOARD ABSENTEE POLICY
The Mayor and City Commission appreciates the services being provided by
the Members of Boards and Commissions and recognizes that the
participation by all members of the Board is important if a board is to be
effective. In order to ensure participation of a full board in a reasonable
way, it is concluded by the Mayor and City Commission that when a board
member has missed three monthly meetings for any reason, that member
will be notified that one additional absence will cause his/her board
membership to be terminated and a replacement to be appointed at the
time of the next absence.
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Approved by Mayor and City Commission on April 21, 1987.
Reconfirmed by Mayor and City Commission on May 3, 1988.
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CITY CLERK'S OFFICE '' ►e o = �/
'�'ro N e MEMORANDUM
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TO: James Cherof, City Attorney
FROM: Bonnie Glinski, Deputy City Clerk
DATE: July 3, 2002
RE: ABSENCE POLICY
Our policy for Advisory Board absences by Commission-appointed members is to send
a warning letter to anyone who has missed three meetings during the Board year. After
the fourth absence, they are removed from the Board.
We need some direction on how to proceed with elected members on the various
pension boards.
Bonnie Glinski
XC: JanetM PrainitoCity°Clerk
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ORDINANCE NQ. 01- tg,0
AN ORDINANCE OF THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA,
AMENDING CHAPTER 2. ADMINISTRATION,
SECTION 2-16. SUBSECTION (F), AMENDING THE
BOARD ABSENTEE POLICY; AMENDING CHAPTER
1.5, PLANNING AND DEVELOPMENT GENERALLY
ARTICLE I, SECTION 2. SUBSECTION F; PROVIDING
FOR CONFLICTS, SEVERABILITY, CODIFICATION
AND AN EFFECTIVE DATE.
WHEREAS, the City of Boynton Beach has determined that it is necessary to
amend the Code of Ordinances by amending the board absentee policy for all boards,with
the exception of those Boards who regularly meet more than once monthly; and
WHEREAS, the City Commission of the City of Boynton Beach deems it to be in
the best interests of public to amend the Code to set forth and adopt proper procedure for
absences for all boards;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION
OF THE CITY OF BOYNTON BEACH, FLORIDA,THAT:
Section 1. That Chapter 2., Administration, Section 2-16 (F) of the Code of
Ordinances is hereby amended by adding the words and figures in underlined type, and
deleting the words and figures in struck-through type, as follows:
.,.
(F) When a member of any Board, with the exception of—the--PlaBning—and
Development Board those Boards that have regularly scheduled meetings more than once
a month, has missed three (3) regular monthly meetings for any reason within one annual
board term, that member will be notified that one additional absence will cause his/her
board membership to be terminated and a replacement will be appointed at the time of the
next absence. Those boards that have regularly scheduled meetings more than once a
month shall be permitted to have six (6) absences during any one annual board term. The
seventh(7th) absence shall result in removal from the board.
Section 2. That Chapter 1.5 Planning and Development Generally, Article I,
Section 2. F. Terms of offices; removal; vacancies, is hereby amended by adding the
words and figures in underlined type and by deleting the words and figures in struck-
through type, as follows:
F. A member of the board is permitted to have six (6)- three (3) absences during
any one year period. The seventh fourth absence shall result in removal from
the board.
Section 3. All ordinances or parts of ordinances in conflict herewith be and
the same are hereby repealed.
Section 4. Should any section or provision of this ordinance or portion hereof,
any paragraph, sentence or word be declared by a court of competent jurisdiction to be
invalid, such decision shall not affect the remainder of this ordinance.
Section 5. Authority is hereby granted to codify said ordinance.
Section 6. This ordinance shall become effective immediately upon passage.
FIRST READING this q day of December, 2001.
SECOND, FINAL READING AND PASSAGE this 18 day of bCc,enlbey,
2001.
CITY O BO TON B/.• CH,FLORIDA
41
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Prainito, Janet
From: Glinski, Bonnie
Sent: Monday, July 15, 2002 8:58 AM
To: Prainito, Janet
Subject: FW:Absence Policy
F.Y.I.
Original Message
From: Cherof,James
Sent: Monday,July 15, 2002 8:36 AM
To: Glinski, Bonnie
Cc: Lamanna, Rosemarie
Subject: Absence Policy
The Pension Boards should adopt their own procedures. They should be advised of the City policy and a request should
be made to them to adopt a policy that conforms to the City policy. That is not to suggest that we can make them adopt the
same policy.
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