Adv Board Member Min. Qualifications Print
Boynton Beach, FL Code of Ordinances
Sec. 2-16. City boards and commissions; minimum qualifications for
appointment, membership.
(a) In order to qualify for appointment to and to serve as a member of any board or committee
of the city, an individual must be an elector of Palm Beach County, Florida.
(b) In selecting individuals to serve on boards and committees of the city, preference shall be
given to individuals who are residents of the City of Boynton Beach, provided however, that
non-residents who own and operate businesses located within the city may also qualify for
appointment provided they possess qualifications or experience uniquely suited to deal with the
subject matter over which the board or committee has subject matter review or power.
(c) No currently serving member of any board or committee shall be disqualified for falling to
meet the minimum qualifications set forth in this section. However, at the expiration of the term
of each current board of committee member, the vacancy created by that expiring term shall be
filled with an individual qualified in accordance with the provisions of this section.
(d) Notwithstanding any other provision of city code or procedural rule, no alternate member
of any city board may serve in the capacity of its Chairperson, Vice Chair, Chair Pro-Tem, or
hold any other office on said board.
(e) No alternate member may be moved to a regular member of the Board unless appointed by
the City Commission.
(f) When a member of any Board, with the exception of those Boards that have regularly
scheduled meetings more than once a month, has missed three regular monthly meetings for any
'reason within one annual board term, that member will be notified that one additional absence
will cause his/her Board membership to be terminated and a replacement will be appointed at the
time of the next absence. Those boards that have regularly scheduled meetings more than once a
month shall be permitted to have six absences during any one annual board term. The seventh
absence shall result in removal from the board.
(g) No person shall be appointed to a City Board without the person first submitting an
application for appointment. No application for appointment shall be considered by the City
Commission until the application form has been fully completed and signed by the applicant. All
applications for appointment to a City Board shall be on a form authorized by the City
Commission. The City Clerk shall review all applications for completeness prior to submitting
them to the City Commissioners for consideration.
(1) Prior to appointment, a City Commissioner may request written confirmation of the
qualifications listed by any applicant for appointment. When a request for confirmation of the
qualifications is made by a City Commissioner prior to appointment, the appointment shall be
delayed until the information requested is submitted and made available to the members of the
City Commission. No person shall be appointed to a City Board when that person is unable to
substantiate the qualifications listed on their application.
(2) A member of the City Commission may request written confirmation of qualifications of
a person who has been appointed by the Commission to a City Board. A request for confirmation
shall be made by the City Commissioner to the City Clerk. The City Clerk shall make written
request to the Board member. A copy of the Clerk's written request shall be provided to all
members of the City Commission.
(3) Except as otherwise provided by law, a Board member who does not submit
documentation of the qualifications listed on the Board member's application for appointment
within thirty (30) days of receipt of the Clerk's written request, or who submits documentation
which contradicts, negates, or fails to substantiate the information listed on the Board member's
application shall automatically be removed from their Board position.
(4) A person who is removed from a City Board pursuant to the procedures set forth in this
section shall not be subject to reappointment to any City Board for a period of thirty-six (36)
months.
(i) The City Commission shall fill vacancies on city boards by making appointments in
December following the city's November commission elections, commencing with the City
Commission election of November, 2007. To the extent necessary to transition from April to
November appointment, the term of office for any board appointee which would expire in April,
2008 or any April thereafter shall instead expire in the preceding November.
(Ord. No. 90-11, §§ 1-3, 6-19-90; Ord. No. 98-48, § 1, 12-15-98; Ord. No. 99-03, § 1, 1-19-99;
Ord. No. 01-60, § 1, 12-18-01; Ord. No. 03-024, § 2, 6-17-03; Ord. No. 07-004, § 2, 1-16-07)
Editor's note-Ord. No. 90-11, §§ 1-3, adopted June 19, 1990, did not specifically amend the
Code, but has been included as§2-16 by the editor.
Cross references-Procedures for boards, commissions, etc., with independent purchasing
authority, §2-61; code compliance board, §2-72 et seq.; building board of adjustment and
appeals, § 5.153 et seq. ; cemetery, board of governors, § 6-4 et seq.; library board, § 12-1 et
seq.; parks and recreation board, § 16-1 et seq.; planning and zoning board, § 19-1 et seq. ;
community appearance board, § 19-38 et seq .; technical review board, § 19-63 et seq.
Sec. 2-17. City boards, appointment of alternate members.
All boards of the city with seven (7) or more members, shall have a minimum of two (2)
alternate members, to be appointed by the city commission. All boards of the city with less than
seven (7) members, shall have a minimum of one (1) alternate member, to be appointed by the
city commission. The alternate members shall hold the same general qualifications as regular
members to be eligible for appointment. The term of alternate members, if not otherwise
provided, shall be for one (1) year and such appointees may be reappointed.
(Ord. No. 92-55, § 1, 11-17-92)
Editor's note-Ord. No. 92-55, § 1, adopted Nov. 17, 1992, enacted provisions pertaining to
appointment of alternate members to city boards. Such provisions have been designated by the
editor as§2-17.
ORDINANCE NO. 03-oca 4
AN ORDINANCE OF THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA,
AMENDING CHAPTER 2 ADMINISTRATION,
SECTION 2-16. REGARDING CITY BOARD
MEMBERS QUAL1HCATION; CREATING A
NEW SUBSECTION (g) SETTING FORTH
PROCEDURES FOR CONFIRMATION OF
APPLICANTS AND BOARD MEMBERS
QUALIFICATIONS; PROVIDING GROUNDS FOR
REMOVAL FROM BOARDS; PROVIDING FOR
CONFLICTS, SEVERABILITY, CODIFICATION,
AND AN EFFECTIVE DATE.
WHEREAS, the qualifications of board members is an issue of great importance to
the City Commission; and
WHEREAS, the City currently has no published procedure for confirmation of
qualifications; and
WHEREAS, a procedure for confirmation of qualifications will enhance the integrity
of City boards by reducing the risk of misrepresentation of qualifications; and
WHEREAS, upon the recommendation of staff, the City Commission deems it to be
in the best interest of the citizens and residents of the City to amend Chapter 2. Section 2-16
to set forth a procedure for confirmation of qualifications for board membership; and;
NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, THAT:
Section 1. The foregoing whereas clauses are true and correct and are now ratified
and confirmed by the City Commission.
Section 2. That Chapter 2. "Administration" Section 2-16. is hereby amended by
creating a new subsection "(g)" as follows:
Sec. 2-16. City boards and commissions; minimum qualifications for
appointments, membership.
S:\CA\Ordinanccs\AdministrativaSec 2-16-Board Qualifications Confirmation.doc
1
(a) in order to qualify...
(g) No person shall be appointed to a City Board without the person first submitting
an application for appointment. No application for appointment shall be considered
by the City Commission until the application form has been fully completed and
signed by the applicant. All applications for appointment to a City Board shall be on
a form authorized by the City Commission. The City Clerk shall review all
applications for completeness prior to submitting them to the City Commissioners for
consideration.
Prior to appointment, a City Commissioner may request written confirmation of the
qualifications listed by any applicant for appointment. When a request for
confirmation of the qualifications is made by a City Commissioner prior to
appointment, the appointment shall be delayed until the information requested is
submitted and made available to the members of the City Commission. No person
shall be appointed to a City Board when that person is unable to substantiate the
qualifications listed on their application.
A member of the City Commission may request written confirmation of qualifications
of a person who has been appointed by the Commission to a City Board. A request
for confirmation shall be made by the City Commissioner to the City Clerk. The City
Clerk shall make written request to the Board member. A copy of the Clerk's written
request shall be provided to all members of the City Commission.
Except as otherwise provided by law, a Board member who does not submit
documentation of the qualifications listed on the Board member's application for
appointment within thirty (30) days of receipt of the Clerk's written request, or who
submits documentation which contradicts, negates, or fails to substantiate the
information listed on the Board member's application shall automatically be removed
from their Board position.
A person who is removed from a City Board pursuant to the procedures set forth in
this section shall not be subject to reappointment to any City Board for a period of
thirty-six (36) months.
Section 2. Each and every other provision of Chapter 2 of the Code of
Ordinances of the City of Boynton Beach not herein specifically amended shall remain in full
force and effect as previously enacted.
Section 3. All ordinances or parts of ordinances in conflict herewith be and the
same are hereby repealed.
Section 4. Should any section o r p rovision o ft his o rdinance or p ortion hereof,
any paragraph, sentence or word be declared by a court of competent jurisdiction to be
SACA\Ordinances\Administrative\Sec 2-16-Board Qualifications Confirmation.doc
2
r
invalid, such decision shall not affect the remainder of this ordinance.
Section 5. Authority is hereby granted to codify said ordinance.
Section 6. This ordinance shall become effective immediately upon passage.
FIRST READING this 3 day of June. , 2003.
SECOND, FINAL READING AND PASSAGE this /7 day of
U.1ke_. , 2003.
CITY tif BO T B CH, FLORIDA
Mayor
ice Ma, : Jr' '' 1.-7A-161 .)
.,--2, ., ,, _ee'ir
/ .._...
Corr iimm---Arp--„,„
l ,, �, , ..
_fi.. ...
0' Alt
ommiss'•--r •.
ATTEST:
(1,:- - -, /
City Clerk -- e{
(CORPORATE SEAL)
/ pYNTO*
INCORPORATED S
J 1920
S:\CA\Ordinances\Administrative\Sec 2-16-Board Qualifications Confirmation.doc
3
•
ORDINANCE NO. 499-Dg
AN ORDINANCE OF THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH,_ FLORIDA,
AMENDING SECTION 2-16 . CITY_ BOARDS AND
COMMISSIONS; MINIMUM QUALIFICATIONS FOR
APPOINTMENT, MEMBERSHIP, BY CREATING A
NEW SUBSECTION(F) ,.;:_:.. PROVIDING . ,_FOR
ADOPTION OF A BOARD ABSENTEE POLICY;
PROVIDING FOR CONFLICTS, SEVERABILITY,
• CODIFICATION AND AN EFFECTIVE DATE.
WHEREAS, the City of Boynton Beach has determined that
it is necessary to clarify the Code of Ordinances by
adoption of a board absentee policy for all boards, with the
i . exception of the Planning and Development Board; and
. I . _ -
jWHEREAS, the City Commission of the City of, Boynton
If Beach deems it to be in the best interests of public to
clarify the Code to set forth and adopt proper procedure for
. board absences ;
NOW, THEREFORE,. BE IT ORDAINED BY THE CITY COMMISSION
OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. That Section 2-16 of the Code of
Ordinances is hereby amended by adding the words and figures
in underlined type, as follows:
(F) When a member of any Board. with the exception of ' •
the Planning and Development Board. has missed three (3)
regular monthly meetings for any reason within one annual •
board term. that member will be notified that one additional
absence will cause his/her board membership to be terminated
and a replacement- will be appointed at the time of the next
absence.
Section 2. All ordinances or parts -of ordinances in
conflict herewith be and the same are: hereby-repealed.
Section 3 . Should any section or. provision of this
ordinance or- portion- hereof,'any--paragraph sentence or-word
be declared by a court. of competent jurisdiction to be
invalid, such decision shall not affect the remainder of
1this ordinance.
Section 4 . Authority. is hereby granted to codify
said ordinance.
•
Section 5 . This ordinance shall become effective
immediately upon passage.
FIRST .READING this J day of January, 1999 .
•
SECOND, FINAL READING AND PASSAGE this /7 day of
January, 1999 . _
;; CITY OF BOYNTON BEACH,,,FLORIDA
II
Mayor
lice M yor . /-
^ :
- _.
ii yor Pro Te
Arn‘ "
Co. issioner. • .
i :fir •
4&.LLW. 1,;"Ltk_:ti7i.:e 4' .
Commissioner . ,..
ATTEST:
Qix�r�
Ci y Clerk .__... .._ ...
1, NT ON e _.-..
s:ca*Vi oast qe�e� .
Rev rl / 1' FO'; Z
wpord\Edueadao Advisory Bosad.Namo aunt 2
527/97
The City of
Boynton Beach
OFFICE OF THE CITY MANAGER
100 E.Boynton Beach Boulevard
OY h1.7.02- P.O.Box 310
0.., ,_.i,.f,
�� �- ��. Boynton Beach,Florida 33425-0310
4 (I .err. .`U3 City Manager's Office:(561) 742-6010
JRI FAX: (561) 742-6011
To: City Commission
From: Kurt Bressner, City Manager
Date: March 29, 2001
Subject: Advisory Board Appointments
Please find a packet of information prepared for you by the City staff to assist in the
appointment or re-appointment of advisory board members. The information is as
follows:
1. 2001 City Advisory Board Appointments—This is located in the center tab of the
booklet and lists the vacancies for all the advisory boards and the rotation of
appointment recommendations. Please note that the vacancies are listed
alphabetically by regular then by alternate members. In some instances there are not
currently sufficient candidates for advisory boards to fill the appointment slots. This
means that we will need to publicize the role and function of advisory boards to
obtain more volunteer profile forms.
2. Recap of Advisory Board Profiles—This is located in the left pocket of the booklet
and is printed on blue paper. This is a useful recap of the profile forms we have on
file for all persons who have indicated a desire to be appointed or re-appointed to an
advisory board. Please note that a number of current members of advisory boards
have not advised us if they wish to be considered for re-appointment to their current
advisory board or consideration for another board. We wrote all sitting advisory
• board members in mid-February and requested that they advise us, in writing, if they
wished to be considered for a re-appointment to an advisory board in 2001. Staff is
recommending that no action be taken on the re-appointment of any advisory board
member who has not submitted a 2001 profile form. We will contact these members
again to see if they are interested in serving. This sheet also contains a handy recap
of which advisory board the citizen has requested to be considered for. Please note
that in some cases, there has been a request to move to another board. The names
printed in bold print, are those who are presently qualified to serve on an advisory
board based on their completing a profile form, meeting residency requirements and
voter registration requirements.
3. Attendance Recap of Current Advisory Board Members—This is also located in the
left pocket of your folder. This provides a useful summary of each advisory board
member's attendance at meetings in the past year.
4. Evaluation of Advisory Board Performance—This is a new form developed this year
and is based on a staff review of advisory board performance based on four criteria set
forth on the survey form attached to this memo.
5. Submitted profile forms—These are located in the right pocket of your booklet and
are the actual copies of the 2001 Profile forms we have received to date. In addition,
we have included any profile form submitted to the City for consideration since July
1, 2000. These are individuals who have not been appointed to an advisory board.
These forms are printed on yellow paper. As noted above, a number of current
advisory board members have not returned their profile forms. We recommend that
no action be taken on consideration of reappointment for these individuals until we
have received the forms or we have received an indication the citizen no longer
wishes to serve on an advisory board.
Thank you.
•
Page 2 America's Gateway to the Gulfstream
Staff Review of Advisory Board Membership 2000-01
Advisory Board
Advisory Board Member
Please rank the Advisory Board Member on the following criteria with 1 being the lowest
and 4 being the highest score.
• The Advisory Board Member participates in the discussion and the work of the
board.
score (Score 1 to 4 with 4 being the highest score)
• The Advisory Board Member cooperates with other members of the advisory board
in discussion of matters coming before the board.
score (Score 1 to 4 with 4 being the highest score)
• The Advisory Board Member is courteous to members of the public or applicants
coming before the board.
score (Score 1 to 4 with 4 being the highest score)
• The Advisory Board Member is supportive of staff work to the board.
score (Score 1 to 4 with 4 being the highest score)
• The Advisory Board Member keeps his or her discussion focused on the issue at
•
hand before the board on the agenda.
score (Score 1 to 4 with 4 being the highest score)
Total Score
Staff Name
Date
Page 3 America's Gateway to the Gulfstream
The city of
Boynton Beach
-pY 1\17- 100 E. Boynton Beach Boulevard
�74) OZ P.O. Box310
/0 to Boynton Beath,,Florida 33425-0310
�. City Safi": (561)375-6000
rIsi
7 FAX: (561)375-6090
OFFICE OF THE MAYOR
July 10, 1997
Dear Board Member:
The City Commission has proceeded with board appointments after a short delay. After the
board roster has been completed, the election of board officers should be included on a regular •
meeting agenda. The enclosed Advisory Board Organization Procedure has been compiled by
various staff-members to provide guidance.
Another matter of importance to remember is that all board members are subject to the
Sunshine Law. The City Attorney prepared the enclosed brief overview for your review.
In the near future, an orientation meeting will be held for all board members to fully acquaint
you with legal restrictions, ethics matters, City procedures,,etc. We hope the enclosed will be
helpful at this time, and please do not hesitate to contact the City Clerk's Office at 375-6060 if
you have any questions. We certainly appreciate your services to the City.
Very truly yours,
4.0,11 it ,/�✓
Gerald "J ylo
Mayor
Enclosure
c: City Representative, Board File •
jmp
\\ch\main\shrdata\cc\wp\boards\advisory board organization procedure.doc
America's gateway to the Gulfstream