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Minutes 07-26-18 MINUTES OF THE EDUCATION AND YOUTH ADVISORY BOARD MEETING HELD ON THURSDAY, JULY 26, 2018, AT 6:30 P.M. IN CITY HALL CHAMBERS 100 E. BOYNTON BEACH BOULEVARD, BOYNTON BEACH, FLORIDA PRESENT: Dr. Tiffany North, Chair Allison Killip, City Representative Angelica Nevin, Vice Chair Gregory Murphy Peggy LaGuerre Lynne Gassant Anastasia Chandler Cory Voce Kathleen Wilkinson Carla Colebrooks, arrived 6:07 Alana Thomas arrived 6:12 p.m. ABSENT: Lori Wilkinson Daria na Rodriguez 1. Call to Order Chair North called the meeting to order at 6:05 p.m. Roll Call revealed a quorum was present. II. Pledge of Allegiance The members recited the Pledge of Allegiance to the Flag. Ill. Approval of Agenda It was noted the minutes were not available. Motion Mr. Murphy moved to approve the agenda less the minutes. Vice Chair Nevin seconded the motion that unanimously passed. IV. Approval of Minutes of April 26, 2018 V. Approval of Minutes of May 24, 2018 Meeting Minutes Education and Youth Advisory or Boynton Beach, Florida July 26, 2018 V1. Approval of Minutes of June 28, 2018 Vil. Announcements/Presentations/Correspondence None. Vill. Public Audience None. IX New Business None. X. Old Business A. Fundraising Networking Event— July 19 Chair North thanked all for attending the Board's Fundraiser Networking Event and announced guests who attended were impressed with the Board. Ms. Gassant explained Eventbrite will mail out a check for $643.68. Blue Martini's was paid $99.07 and the net gain to the Board was $544.61. Chair North thanked Ms. Gassant for her help and noted the Board has not had one single event that brought in over $500 in a long time. Vice Chair Nevin pointed out the amount was$20 shy of funding a complete Bob Borovy award this year. B. Bridges of Boynton Beach Annual Back to School Event—August 11 Chair North requested volunteers to man the table for the annual Back to School event. The Board has previously participated in the event and had distributed trinkets. Chair North also passed down pencils. At the last meeting, the Board had discussed ordering 200 pencils with the name of the Board imprinted on them for a certain price based on a vendor estimate. A suggestion was made to investigate using another vendor if the price was less. By doing so, Chair North was able to obtain the pencils at a slightly lower cost. Chair North asked about volunteers at the Back to School event the entire day and noted it was important to bring the Board's brochures. Vice Chair Nevin did not have the actual brochure printed by the City, but she created quarter sheets outlining what the Board does and she had the Youth Volunteer Bank membership form. She advised she would not be present due to her daughter's open house at school. Ms. Gassant advised she would attend and agreed they should have a sign-up sheet for Board members to pick a time slot. Chair North suggested she speak with Ms. Claude who could send a sign-up sheet to the members to do so. Chair North advised she did not know what time she would be available but she agreed to purchase water for the event. 2 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida July 26, 2018 C. New Logo Allison Killip, Recreation and Parks Marketing and Outreach Manager, worked on the logos and put together three options. Motion Vice Chair Nevin moved to approve the bottom logo Ms. Gassant seconded the motion. Discussion followed and Ms. Killip agreed to create three more options based on the Board's input. Vote The motion failed. Ms. Killip would obtain the member's contacts and email the variations to the members. The color scheme was fine. D. Champions of Change Awards/Fundraiser Mr. Murphy asked if a date was selected for the fundraiser and learned a date was not. Chair North explained the event takes a lot of time, effort and manpower. It was to be a breakfast fundraiser for community, civic leaders and teachers. The Board had previously discussed this item would remain on the agenda as a roll over item, noting the Blue Martini Event required little effort compared to this type of larger breakfast event. She recommended the Board consider the return on investments. E. Video Production Ms. Rodriguez was not present and the item was postponed. F. Youth Volunteer Bank & Bob Borovy Award The Youth Volunteer and Bob Borovy Award bank accounts were reviewed, Chair North had no further information. G. Fundraising Chair North commented the Board still needs new ideas. Ms. Gassant commented the Delray Yacht Cruise was the same concept as the Blue Martini. Attendees are provided with hors d'oeuvres and participants board around 5:30 p.m., depart at 6 p.m., and return at 7:30 p.m. The Board would have to close the RSVP the day before so the Board would know who would be attending. It was important the participants would have to be on time. The price would be the same as the Blue Martini event. The goal is to invite as many 3 Meeting Minutes Education and Youth Advisory Board Boynton each, Florida July 26, 2018 people as possible. Ms. Gassant explained the Delray Yacht Cruise participates in several networking events. Chair North welcomed other fundraising ideas. Ms. Chandler suggested if people liked the Blue Martini event, they would likely come to another event; however, she felt there was not enough food service and it was hard to get drinks at Blue Martini. She thought if planning those types of events, those amenities should be strengthened. Ms. Gassant agreed and explained the Board was aiming to have 25 attendees, which was communicated to Blue Martini, but more showed up. She suggested, in the future, they close the RSVP the day before and she would let Blue Martini know that even though the minimum is 25 attendees, they would have 50 people there. Ms. Gassant pointed out in this instance, there were not that many people that RSVP'd two days before the event. H. Grants Chair North was still working on grants and sent a few to the City's Grants Coordinator. One grant was a Tau grant, which is a local grant that assists with community cooperation and works with children and youth. Chair North commented when decisions or discussions are needed she will bring them to the Board. X1. Future Meeting Dates- August 23, 2018 September 27, 2018 Ms. Chandler noted she will not be at the August meeting. Board member Alana Thomas announced this was her last meeting as she is going off to college. Vice Chair Nevin praised Ms. Thomas and commented her role on the Board was important. She hoped Ms. Thomas will continue to remain in contact with the Board and she would visit when she comes home on breaks. X111. Adjournment Motion Mr. Murphy moved to approve. Ms. Colebrooks seconded the motion that unanimously passed. The meeting was adjourned at 6:25p.m. Catherine Cherry Minutes Specialist 4