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Minutes 10-09-18 MINUTES OF THE COMMUNITY REDEVELOPMENT AGENCY BOARD MEETING HELD IN THE INTRACOASTAL PARK CLUBHOUSE 2240 N. FEDERAL HIGHWAY, BOYNTON BEACH, FLORIDA ON TUESDAY, OCTOBER 9, 2018, AT 6:30 P.M. PRESENT: Steven B. Grant Chair Mike Simon, Executive Director Christina Romelus, is Chair Tara Duhy, Board Counsel Mack McCray Justin Katz Joe Casello 1. Call to Order Chair Grant called the meeting to order at 6:30 p.m. 2. Invocation Board Member Mcry gave the invocation followed by the members reciting the Pledge of Allegiance 3. Roll Call Roll call revealed a quorum was present. 4. Agenda Approval A. Additions, Deletions, Corrections to the Agenda B. Adoption of Agenda Motion Board Member McCray moved to approve the agenda. Board Member Katz seconded the motion that unanimously passed. 5. Legal None. 6. Informational Items and Disclosures by Board Members and CRA Staff: A. Disclosure of Conflicts, Contacts, and Relationships for Items Presented to the CRA Board on Agenda Meeting Minutes Community Redevelopment Agency Board Boynton each, Florida October 9, 2018 Board Member Katz had no disclosures. Board Member McCray disclosed he met with Bradley Miller. He also commented although he did not always agree with Board Member Casello, it was a pleasure serving with him on the CRA Board, he has enjoyed working with him and he wished him and his family the best in his new endeavors. Vice Chair Romelus had no disclosures and also wished Board Member Casello the best in Tallahassee. Board Member Casello announced this was his last meeting. He thanked the CRA staff and Executive Director Simon as they went through some tough times. With the staff and the Board, great things are happening for the CRA district and the City of Boynton Beach. It was a pleasure to be part of this team and he will do will what he can in Tallahassee and will try to get some appropriations and keep the CRA Model intact. They will still be a team. Chair Grant commended Board Member Casello on a great job for nearly six years. He noted the CRA has come a long way from when he started and he thanked him for his leadership. 7. Announcements and Awards A. The 7th Annual Boynton Beach Haunted Pirate Fest and Mermaid Splash Official Proclamation Mike Simon, Executive Director, introduced Pirate TV Mercedes, the Pirate Fest Maven for the TV Channel for the Proclamation. Maven Mercedes was reporting live for Lord Governor Hyde who will be presenting an official proclamation for the CRA Board. Lord Governor Hyde proclaimed far and wide the 7th Annual Boynton Beach Haunted Pirates Fest and Mermaid Splash. It is a free fantastic event, with mermaids, pirates, cannons, a wheel of death and a mermaid lagoon. There will be Acrobats fire breathers, swashbuckling antics and much more. There will be a royal wedding of his daughter to a handsome prince. He invited all to come on Saturday October 27th from 11 to 9 p.m. and Sunday from 11 to 7 p.m. There is food, beverages, kids activities and nothing is better than pirates and mermaids. B. Florida Redevelopment Association (FRA) 2018 Roy F. Kenzie Awards and International Festivals & Events Association (IFEA) 2018 Pinnacle Awards Tracy Smith-Coffey, Marketing and Business Development, announced the CRA won two awards from the Florida Redevelopment Association, (FRA). One award was in the "Out of the Box Category" which was for the Social Media Outreach Program, and for the CRA's Annual Report. The FRA Conference is on October 24th, and staff will be presenting the social medial outreach program there. She commented winning two awards was impressive as CRAs do not usually win two awards in a row. 2 Meeting Minutes Community Redevelopment Agency Board BoyntonBeach, Florida October 9, 2018 i Ms. Smith-Coffey also announced the International Festivals and Events Awards (IFEA). The organization paid tribute tot Boynton Beach CRA fort Haunted Pirates Fest, Boynton Beach Celebrates MLK, and other events the CRA held. The conference took pI ace on October 1st and the CRA won 17 international awards. The CRA received FRA gold awards for the Haunted Pirates Fest forte following categories: best radio promotion, best single newspaper display ad, best event promotional photograph, and best promotional give away to sponsors. The CRA received silver awards forte following events and categories: single newspaper ad, MLK event; outdoor billboard, MILK event; single digital social ad on social media, Annual Boat Parade; best picture book, which was a compilation of all past Haunted Pirate Fests; ad series, Haunted Pirate Fest; promotional photo, Haunted Pirate Fest; and outdoor billboard, Haunted Pirate Fest. Bronze awards were given as follows: Boynton Beach Holiday Boat Parade, single ad Calling All Captains to participate in the boat parade; promotional poster, CRA Holiday Tree Lighting; and event photographs, Holiday Tree Lighting; map/schedule best event program, Haunted Pirate Fest; best event video, Blarney Bash; and best give away item, Haunted Pirate Fest. Ms. Smith-Coffey advised other countries that participated int IFEA included: the Netherlands, Ireland, China, South Korea, Canada, Mexico, Australia and Dubai. She commented many cities in South Korea participated and in total, the CRA won a total of 31 awards fort last budget cycle. She was very proud oftheir accomplishments as weII as Mr. Simon was and staff is working hard. Board Member McCray commented he finally recognized what Ms. Smith-Coffey does. She wins awards and he thanked her. is Chair Rous asked how the CRA could capitalize on these awards, noting they may be able to reverse market these events and promote them tothose countries to come to Boynton Beach to see why the CRA is of so well. Mr. Simon thought by being members and active int organizations such as Florida Festivals and Events, IFEA, , International Downtown Association, and mingling at those conferences, others go to the website and he thought the interaction across state and country lines was occurring. It is inherent in the organization to have that interaction. They can reach out to other communities and countries to pitch what they have done. At the International Economic Development Council there were attendees from as far away as New Zealand and Alaska. Some groups learn from each other and will continue to contact each other for advice on how to incorporate the social media program into it community. Vice Chair Romelus wanted to drive home some oft awards, especially the Gold ones and recognizing how the event has grown. She wanted to use the events and awards to reverse market to bring some accolades home and get people to view Boynton Beach on a larger scale. 3 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida October 9, 2018 8. Information Only A. Public Comment Log B. CRA Cottage District Project Update 9. Public Comments Jimmy Everett, Owner of Driftwood Restaurant, explained the last time he appeared before the Board, he accepted a grant that saved his business, which he appreciated. He was present as the Driftwood was working on a benefit event in support of an organization of volunteers called the Conch Republic Marine Army that is based out of the Keys. They have been cleaning up since Hurricane Irma hit and they have up to 1,700 members that assist at various times. They organization has not gotten the government support they were promised last year. He wanted to see what could be done to help them out. He had information about the event and the organization which he distributed and he was trying to spread the word the event is on Tuesday, November 13th. There was agreement the CRA could publicize the event on social media and the Board would try to relay the message to the City. He appreciated what they were doing for the community. Mr. Everett pointed out on the back of the flyer was a list of supplies they could use and he requested anyone that may have extra supplies or can donate an item not on the list, would be raffled. Board Member McCray asked if there was a drop off location and learned it was at the restaurant located at 2005 S. Federal Highway. Vice Chair Romelus thanked him for coming and sharing the information noting he has a business in her district and she appreciated the groups concern with beaches and oceans. Mr. Everett commented he has a new business and it is important to support what they know is right in their community and in turn, the community will support local businesses. No one else coming forward, public comments was closed. 10. Consent Agenda A. Financial Report Period Ending September 30, 2018 B. Finance Department Purchase Orders for amounts exceeding $10,000 for the month of September 2018 C. Approval of CRA Board Meeting Minutes - August 14, 2018 D. Approval of Extension for Divine N Corp, d/b/a That's Amore's Commercial Facade Improvement Grant Programs located in Casa Costa 4 Meeting Minutes Community Redevelopment Agency Board Boynton each, Florida October 9, 2018 Motion Board Member Katz moved to approve the Consent Agenda. Board Member McCray seconded the motion that unanimously passed. 11. Pulled Consent Agenda Items 12. Public Hearing 13. Old Business A. Approvalof Modifications tot Economic Development Grant Programs for FY 2018-2019 Mr. Simon explained the item lists the changes tot program per the direction given to staff at the last meeting. Staff changed the guidelines for the Commercial Property Improvement Grant program, added roofs as an eligible item as long as it does not exceed 50% of the total grant amount. Staff added a local business preference, and added language that changes the 50% matching reimbursement funds fort a Tier One business and lowered it to $50,000 and the Tier Two business to $25,000 and then the Tier Three business to $15,000, which was a conditional category that had already come before the Board. In Tier Three, staff added language that calls fort conditional category oft oo, body piercing, auto body shops, but not service, storage, Kava tea bars and pawn shops. The Commercial Rent Reimbursement grant program changes included increasing the °/® matching rent reimbursement funds fort Tier One to $1,750 maximum grant per month and the Tier Two businesses to $1,250. He advised all else was unchanged from the last meeting. Vice Chair Romelus as about the increased amount and learned the Tier One business increased by $500, from $1,250 to $1,750 per month and Tier Two increased by $350, from $900 a month to $1,250. Vice Chair Romelus recalled her concern was the Board wanted to help businesses, but not give out too much sot e could help a large amount of people. She asked if the CRA could still do so and learned they could. Board Member Katz requested the Board approve moving Tattoo Parlors to Tier Two. He did not think itshould be relegated to Tier Three. He advised absent that change he will not vote for it. Chair Grant commented he would support it. Vice Chair Romelus explained her only opposition tot change was she out not want to have 15,000 tattoo parlors on the strip. Chair Grant commented it could be limited to no more than two tattoo parlors per fiscal year. Board Member at was fine with that if moved to it Two. Vice Chair Romelus also inquired when would they reach the threshold. Board Member Katz commented the same question could be asked for any other business. He did not view the free market and the opening of businesses that generate economic opportunity and provide a service as necessarily detrimental to the 5 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida October 9, 2018 downtown environment. It is something people look for and there's a high demand. If there are too many, they will close down and if not enough they will open up and supply and demand will regulate the market. Board Member McCray asked if there are too many, if they could put a cap and the policy comes back before the Board annually for renewal. It would be permitted for this coming year and then return to the Board. Vice Chair Romelus was fine with the amendment as made by Board Member Katz. Chair Grant asked if they could cap Tier Three businesses for the fiscal year. Attorney Duhy advised she could add flexible language. Motion Board Member Casello moved to approve a Tattoo Parlor, Body Piercing/Body Art Shop to a Tier Two business with no more than two approvals per fiscal year and adding a condition to Tier Three business of no more than two approvals per fiscal year. Board Member Katz seconded the motion that unanimously passed. B. Consideration of the FY 2018-19 Non-Profit Organization Grant Funding Program Thuy Shutt explained this was the annual allocation for the above program which was being considered because some of the non-profits are not able to utilize the CRA Economic Development Grant Program. To stay in line with the CRA Plan and Legal requirements, staff developed the program last year. There were two grantees last year that successfully applied. Staff recommended two categories which were the same as last year, which was affordable/workforce and Economic Development business category. On October 4th, the CRA Advisory Board recommended approval of both, but with a specific requirement that 80% be allocation for Affordable/workforce housing and 20% be allocated for Economic Development Business Category. The Board can decide on the percentages or leave the allocation at $95,000 for those two categories or the Board can chose another percentage. Attachment One contained the guidelines and attachment three had the other forms. The flyers and notices advertising the funding will be in both English, Spanish and Creole. Vice Chair Romelus asked why $27,000 was allocated for the Historic Woman's Club. Ms. Shutt explained this was a budget discussion when the previous $92,000 was available and that was the recommendation on August 2"d. Since then, at a later meeting, they knew the allocation the Board had for this particular line item was $95,000 and they wanted to have the same percentage breakdown because they thought the housing was a more tangible category and there is greater clarity in terms of monitoring a brick and mortar project versus difficulties with the Economic Development categories. The$27,000 in question had nothing to do with this item. Chair Grant questioned the deadline of November 5th. He asked if the CRA would provide information as soon as the application is on line. Ms. Shutt explained the program 6 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida October 9, 2018 of be advertised next week. There will be two pre-submission meetings on October 29th, both int afternoon and evening. Written question inquiries like most the CRA's procurement procedures will ensure staff answers questions adequately and in time for the applicant to meet the final grant deadline in December. it Grant queried if they could move the deadline to Friday, at 5 on November 16th and learned it could. Chair Grant also requested providing the Board with the qualifications of the Evaluation Committee members and if the Board wanted someone specifically on the Committee or leave it to the Executive Director's discretion. Board Member McCray suggested leaving it to the discretion of the Executive Director. Ms. Shutt explained the Funding Evaluation Committee,which was the Executive Director llor Assistant Director, the Finance Director and the Development Services Manager. The recommendation will go tot CRA Advisory Board for their review. Motion Board Member McCray moved to approve as amended. Vice Chair Romelus seconded the motion that unanimously passed. C. Project Update 211 E. Ocean Avenue Mr. Simon explained the property reverted back to CRA ownership prior to the September meeting. Staff conducted a property cleanup of all the vegetation and researched a company to conduct a Phase I Environment Assessment fort and other adjacent properties. Staff also authorized a complete survey that will be used for construction purposes of the property and adjacent properties. Staff inquired without result, out costs to move the structure if that is something the Board desired, as it was something the Board had given direction to do. The E2L team has approached staff about using the front driveway and back of the 211 E. Ocean property, with great care to manage the look of the property for construction worker parking as well as the property at 106 NE 3rd Avenue. They would fence the property in and screen it in. They are struggling for worker parking. He advised the issue could come back tote Board at the November meeting with an agreement if the board opts to allow the to use it. Board Member McCray asked how much was spent on 211 E. Ocean Avenue property so far including acquisition. Mr. Simon estimated about $1.5 million including legal, acquisition and other expenses. The survey and environmental assessment are several thousand dollars and are pre-development expenses. The latter two expenses were estimated to be under $7,000, and Mr. Simon noted those expenses were for the entire block. to would limit expenditures to these types of predevelopment costs to a minimum until direction from the Board is given. Board Member Casello questioned had any other developer inquired about the property and learned not on the 211 property by itself, but a more micro level development using properties adjacent to or near the CRA site. Board Member Casello asked if the prior 7 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida October 9, 2018 deed holder, Shovel Ready, conducted any of the same studies and learned they have not. Staff was able to obtain the architectural drawings although it would help with a master development of the entire site, but they did not conduct an environmental or a boundary survey of properties they did not own. Board Member Katz wanted to wait until an estimate for moving costs was received before deciding whether to move the building and develop the property or to demolish the property. He was aware individuals in support of historic preservation would support saving the building, but at this point, based on prior experience, using the structure for commercial purposes would result in individuals approach CRA for some type of subsidy. He favored obtaining estimates and working with the land they have and move it forward as a component for Town Square as at some point the cost becomes outrageous. Chair Grant noted the Executive Director was seeking a Request for Information (RFI) to provide the cost to move the home and also wanted to reach out to the investment and development communities. A developer may want the house and it would make it that much easier if someone else moved the house from the property. Chair Grant wanted to issue an RFP for the property and an RFI for the house. Board Member Casello inquired if the home was historic and learned it was on the Local Register. Chair Grant asked for a motion for staff to obtain an RFI for the development community. Motion Board Member Katz so moved. Board Member Casello seconded the motion that unanimously passed. Mr. Simon asked if the Board wanted to see the RFI at the November meeting. Chair Grant thought it would take two weeks before staff compiled the RFI. He asked the members if there were objections to having the CRA Advisory Board review it and forwarding it to the Board. Vice Chair Romelus queried what parameters needed to be included in an RFI and asked why not issue it and let the responses indicate what developers would want. Mr. Simon responded it was the Board's decision whether to preserve the house at all costs, or if there were any and all options the Board wanted to direct respondents towards, they could. Chair Grant thought all options were available and announced there was agreement to send it out as soon as it is ready with no restrictions. Board Member McCray had no problem with E2L using the property for parking for the Town Square workers. Board Member Katz agreed up to a point with the exception of 8 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida October 9, 2018 sometime in the future, if someone wanted the property subject to termination oft use. Mr. Simon explained staff would request a 90-day termination notice. He also wanted to request, is the developer is asking to use the land for parking at no cost, they be required to remove the fence when done and to provide sod and minimal landscaping. Chair Grant wanted a security camera because it is still City property and thought it of be beneficial for the Town Square project and worker vehicles. Vice Chair Romelus asked if the camera would be on the property or it of show the property. Chair Grant wanted to see a security camera overlooking both properties. They could tie it into the visibility of the Town Square site since they already have WiFi cameras. If E2L indicates it is a possibility, it would be included in an agreement, is staff of bring back tote Board to discuss in November. D. Consideration of a Holiday Tree Lighting Chair Grant noted three bids were received. He recalled he and Mr. Simon had a discussion of where it was going to be and when. He recalled there is the City Holiday Parade and CRA Boat Parade. The City Holiday parade would end up near Dewey Park and the Christmas Tree will be illuminated from December 1st to a few days after January 1st. He also wanted a holiday lighting forte Boat Parade on a smaller scale for Hanukkah and the holidays. A model display will take place at Gumbo Limbo and be removed the following week. Board Member McCray asked if the Board was separating the Hanukkah and the Tree Lighting because normally they are done together because there is space and learned they were. Board Member Katz requested confirmation the Board would use the Banyan Tree as a Christmas Tree and learned it would. He announced he supported. Chair Grant noted there were three different bids. Mr. Simon explained he wanted to provide a range based on a $5,000 budget fort Banyon Tree. Board Member McCray wanted the amount to remain at$5,000 and then if needed and based on staffs discretion, to spend the money and do it right. Board Member Katz agreed the amount should be flexible if what is presented seems inadequate. The Holiday Tree lighting turns out a huge .crowd. Board Member Casello commented the scope of the bid says $5,000 to $20,000. Typically, the designers are given a palate. Sometimes they are diligent in adhering and others want all to see the possibilities. Holiday lighting design has been the company that always did the tree and their scope is much larger. They have a clearer vision than $5,000 allows. Board Member Casello asked out the cost oft e artificial holiday tree and lighting down Ocean Avenue was $36,979. With the band, the cost was $42,000. The entire event was $65,000. Chair Grant thought the Board should not spend more than $25,000 and it include Ocean Avenue as any snowbirds come down. Vice Chair Rous asked if that budget was enough to make an entire event and shut down to 4 to Street and learned it was. The CRA was in it to the parade and it will help save a lot of money doing it the same night as the parade. 9 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida October 9, 2018 Motion Board Member Katz moved to approve a budget up to $25,000. Board Member McCray seconded the motion that unanimously passed. 14. New Business A. Consideration of Purchase of a Portion of the Property Located at 1003 NE 3rd Street Mr. Simon explained there are properties on the corner of NE 9th Avenue and NE 3rd Street. The CRA owns properties along an existing right of way. Staff has had discussions with the property owner across the street from one of the CRA's parcels. In order to build a road to cut through from MLK Jr. Boulevard down to 9th Avenue. The owner agreed to sell a portion of the land which is approximately 1,400 square feet to better align the roadway when building in the future. Chair Grant supported the item. The cost was for $11,510. Motion Board Member Katz moved to approve. Board Member McCray seconded the motion that unanimously passed. B. Consideration of Second Renewal Option of the Boynton Harbor Marina Management Agreement with Waypoint Marine, Inc. Chair Grant commented Waypoint Marine was doing a great job and he wanted to continue with them operating the Harbormaster building. He had received not one complaint. Motion Board Member Casello moved to approve. Board Member McCray seconded the motion. Attorney Duhy requested including final approval by Legal in the motion. There were no objections to the addition. The motion unanimously passed. 15. CRA Advisory Board A. CRA Advisory Board Agenda - October 4, 2018 B. CRA Advisory Board Meeting Minutes - September 6, 2018 C. Pending Assignments 10 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida October 9, 2018 1. Consideration and Discussion of the Letter Submitted by the Community Caring Center Boynton Beach, Inc. (CCC), for it property located at 145 NE 4th Ave, Boynton Beach, Florida Tabled (8/2/18) Chair Grant asked if his item will be reviewed by the CRA Advisory Board at their next meeting. Ms. Shutt explained Ms. Johnson has not gotten the back-up material together, but she will forward the information with a request the it be heard at the next available agenda. D. Reports on Pending Assignments 1. None E. New Assignments ® None 16. Future Agenda Items A. Consideration of Responses to a RFP/RFQ for Redevelopment of CRA Owned Properties within the MLK, Jr Boulevard Corridor B. Discussion and Consideration of Amendments to the 2016 Community Redevelopment Plan, Modifying Future Land Use Recommendations for Properties Located int Federal Highway Corridor District South (Totaling Approximately 5.7 Acres), Correcting Errors in the Heart of Boynton District and Updating the Implementation Guide C. Discussion of the Goals and Objectives of the Neighborhood Officer Program for Fiscal Year 2018-2019. Chair Grant wanted an update on the 480 E. Ocean Avenue property to obtain information on the reversionary clause and to see where the current landowner is with the property. He also noted the CRA bought the property at 110 NW 6th Avenue next to the City's Community Garden. He inquired if the CRA could spend funds to have the CRA work with Galaxy Elementary School to improve vacant lands to be complimentary tot park. He thought it would cost a minimum of $5,000, but they could discuss it. Vice it Romels and Board Member Katz savored looking into the suggestion. Mr. Simon will contact the principal of the school and Mr. Simon will provide an update. 17. Adjournment Motion Board Member Katz moved to adjourn. Board Member McCray seconded the motion. 11 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida October 9, 2018 Vice Chair Romelus complimented the Chair for his due diligence as he was meeting behind the scenes with principals of local schools to get them involved in the City. The meeting was adjourned at 7:27 p.m. X! CP er ; , I "wu-ILLI. Catherine erry Minutes Specialist 12 L- 0.O C o n O n m .. @ no ul Q oPIZ O w vi -+, o w 0) (D ® CT � s (b O p v T :3 w r .. _ - m = O o w� w Q 3 u v O Q O ro CL 2 ((`D (D v C5 v O O cn (' n O ® ® N -o O ® ro �C v n p ` 1 ®fto • ® C C O ® vj 5` C 0 C L o -0 ro c ro O ® 3 _ - ® ( Q' O ��� CD ® ry v CQ O v v ro "-+ n (D -r v v ® C rt 4c h O_ v yr O n (D n O ® O (D C `C to O _ n O O v C v + O C O 3 yr u`c' O (D o. C + O 0 ID O cD rr `C C C coir C th C N ® N rr v < Q `� - v C7 (D N C N — T\ O= C 3 N rr h rr � * 0 O O < (D (D v � (D (D � � J v ® (n u) `C �j (D (D : 0 n O 0 cn C iC n O ®n It 0- n �. n ro h F� 0 O 0D CD v (nu 0 0 3 C i(D ® oo n : � ,® :3. ro (D �, ° 0• �c Cr 0 �O s� 0 `D o o v CO� ro ((U 0 O @ . Q ® (D 3 < (D °� 0 n �< @ C G) O 0 0 v n s (D 3 Q m � C r,• Supplies lic Marine Army can use., • Reusable water bottles • Water shoes • Long sleeved shirts and pants • Work gloves • Reef Safe sunscreen • Sunglasses • Hats • Bandanas • Latex gloves • Grabbers • Kayaks • Canoes • Safety gear for kayaking • Paddles (kayak, canoes) Titanium scissors (heavy duty) • Snorkeling gear (masks, fins, snorkels) • Wet wipes • Mesh bags (ex. onion or cabbage bags) are also accepting on io s of items a can be raffled in benefitof the organization and s hotel room to hostthe founders e organization for the night o e event. (November t 1 )