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Minutes 08-09-18 MINUTES OF THE ARTS COMMISSION MEETING HELD ON THURSDAY, AUGUST 9, 2018, AT 6 P.M. IN FIRE STATION NO. 2, 2615 W. WOOLBRIGHT ROAD, BOYNTON BEACH, FLORIDA PRESENT: Robyn Lorenz, Vice Chair Debby Coles-Dobay, Public Art Manager Lauren Huff Marsha Levine of Louis Louis Jehana Zell (arrived 6:03 p.m.) ABSENT: Kim Weiss, Chair Clovis Moodie 1. CALL TO ORDER Vice Chair Lorenz called the meeting to order at 6:00 p.m. 1111. ROLL CALL OF MEMBERS Self-introductions were made. A quorum was present. Ill. AGENDA APPROVAL Motion Ms. Huff moved to approve the agenda. Ms. Levine seconded the motion. There were no objections and the agenda was approved by consensus. IV. APPROVE MEETING MINUTES A. July 12 minutes not available V. INFORMATIONAL ITEMS FROM THE BOARD Ms. Levine announced she attended the summer camp art showcase with Ms. Coles- Dobay at Oyer Park last week. She,did not know what to expect, but was pleasantly surprised at the talented youth showcasing their work and she praised the campers. (Ms. Zell arrived at 6:03 p.m.) Meeting Minutes Arts Commission Boynton each, Florida August 9, 2018 Ms. Levine noted there were teachers and others that helped at the camp all summer long and she mentioned she would like to volunteer as it seemed like so much fun. They gave out prizes, two ribbons and offered their thoughts on the pieces. She also announced she tried to purchase some of the art and she was glad she attended. Ms. Levine noted the 6" x 6" Exhibit and Sale at the Cornell Art Museum this month. Local artists submitted 6" by 6" pieces of art, which she viewed. She noted patrons can return and purchase art. They purchase it for $30, and the proceeds are given to the Museum. She commented it was an amazing night. She purchased art and gave two pieces away. Ms. Louis also attended and mentioned she also wanted to purchase an art piece. Ms. Coles-Dobay suggested emailing them as she had two email contacts. She also praised former Arts Commission member Helena Wolfe, a recurring summer art camp teacher, as she puts together very nice events. Ms. Huff commented she had an eight-year old music student come to her home and he passed the Cavalcade on the way. He loved it and asked many questions. Since she was a member of the Arts Commission, she suggested other locations for the student to view public art. She felt very proud to be a member of the Arts Commission. V1. ANNOUNCEMENTS/REPORTS A. one VII. PROJECT UPDATES/APPROVALS A. None Vill. INTL KINETIC ART EXHIBIT AND SYMPOSIUM PLANNING A. None IX. NEW BUSINESS A. Town Square public art projects 1. Old High School/Kapok Tree • Public Eco Art proposal by Lucy Keshavarz Ms. Coles-Dobay had sent the proposal to the members ahead of the meeting and explained almost a year ago, most of the Board was involved with the workshops for the Town Square. The plan was in the conceptual stages and the developer sought to 2 Meeting Minutes Arts Commission Boynton Beach, Florida August 9, 2018 ascertain what type of experiences the public wanted to have. There were several different public art locations included in the master plan and Artist Lucy Keshavarz was included in the discussion. She is no longer part of the team, but they want to utilize her to create an intimate gathering space between the Old High School and the Kapock tree. The design would incorporate public art, landscape and hardscape elements that will create a public space suitable for weddings, intimate gatherings, photo shoots and special ceremonies. It will connect the community to the Old High School, showcase the community's oldest kapok tree and integrate native plant materials including orchids. Other areas would have interactive areas. Artist Ralfonso will create a large kinetic piece and there will be an interactive plaza with plantings and quiet spaces and areas of historic significance. Ms. Coles-Dobay advised there were a few meetings with the City's Sustainability Manager and individuals from the Pine Job community projects with FAU, who are focused on how to integrate natives in Palm Beach County. They have free programs they bring to different areas to educate the public about why natives are important to the environment and they have a collaboration with people who plant native orchids throughout the County. Ms. Coles-Dobay worked with the Million Orchid Project out of Miami. They came to the Boynton Beach area to plant native orchids in a subdivision and this is another element that will bring inclusiveness to the project. Ms. Coles-Dobay did not know what the product would look like. The idea was to hire Ms. Keshavarz, who is an eco-artist that has eco-art project experience in the City as she is familiar with natives, how to get the community involved and how to combine orchids with the hardscape. She will work with the team to funnel the information and design a space that would work for the goals they laid out. Ms. Coles-Dobay pointed out the courtyard is outside of the Old High School, which is the planned cultural center offering recreational and cultural programs, and the second floor has an area that offers midsize meeting space in the central part of the County. Corporations can hold events and the room can be used for many different purposes including weddings, as a gathering space and even a kinetic indoor event. She pointed out It is nice to have a component if someone wanted to have an outdoor cocktail hour or an outdoor wedding. For everyday use, it will be a quiet reflective area. Ms. Coles-Dobay reviewed the images of how using hardscapes and landscaping can blend together in a courtyard setting. Other examples included a babbling brook in Westgate which handles stormwater runoff for a community. She noted stormwater runoff areas are usually fenced off and instead, the area was made into a quiet reflective area with native plants that became a neighborhood feature for the community to enjoy. It also attracts wildlife and butterflies. Other examples that tied the community to the projects included the Jaycee Park Interpretive Markers, the Old Dixie Eco Walk and an Emerging Mangrove sculpture. 3 Meeting Minutes Arts Commission Boynton Beach, Florida August 9, 2018 Ms. Zell inquired if the $10,000 fee was to create a design for the space and then a second fee for artwork would be collected. She also asked if Ms. Keshavarz will select other artists who would be paid. Ms. Coles-Dobay explained they want to utilize what will be planted because there will be a courtyard and benches and other elements such as the existing seahorse fountain. The art on the amphitheater can be reused and there are many pieces that can be relocated with the native plants and gardens. It was more of her aspect of working with engineers, designers, and land and hardscape architects to put together a plan containing eco art. There may be other elements that could arise to be made into art, but the current focus is to use the elements to create an eco-art space. Ms. Zell was concerned about the fee, but also if Ms. Keshavarz was being paid to design work for herself. Ms. Coles-Dobay explained there would be two separate contracts. Currently, they do not have a budget for public art at the site, but it is a way to incorporate eco art into the space using what has to be built anyway. If something comes up, and Ms. Keshavarz likes it and the team agrees, it would have to come back to the Arts Commission. It was basically using what we have to design something else. Ms. Zell asked if a $10,000 fee was reasonable. Ms. Coles-Dobay responded it was and explained what was involved with eco-art. Ms. Keshavarz's portion of the Old Dixie Eco-Walk was the rocks, designing the pathways and interpretive panels, which was one fee, but the funds to landscape it was over and above that. The features were incorporated into the landscape. There is no budget for it in the plan. Ms. Huff suggested partnering with Community Greening. Rebecca Harvey, the Sustainability Coordinator brought in the discussion with the Pine Job, FAU and the Million Orchids Organization. The first phase of the project will be to review the different disciplines used for the Town Square project, define the parameters. She explained eco-art projects work with community organizations, which helps because they have free programing and they can implement the design sooner than when the Town Square plan will be finished. By the time they unveil the project, the community will have placed the orchids into the garden and they have not done this type of thing in an urban setting. The second session will bring in the orchid and the Community Greening people and the Schoolhouse Children's Museum Director so kids could be involved in it. There will be a lot of community involvement and then finish the plans. Ms. Lorenz requested a motion to approve Artist Lucy Keshavarz. Motion Ms. Huff moved to approve. Ms. Louis seconded the motion that unanimously passed. Ms. Zell requested seeing the site plan for the Town Square. She mentioned earlier in the day she received a copy of the Funfare Magazine and there was nothing listed at the Art Center, she asked if the building would be demolished. Ms. Coles-Dobay 4 Meeting Minutes Arts Commission Boynton Beach, Florida August 9, 2018 explained it would be and the Town Square Plan is on the City website as was the Public Art for the Town Square Plan. All of those activities will be moved into the Old High School. 2. Police Station (begins at 7prn) Ms. Coles-Dobay reviewed the call to artists process and advised the budget was $100,000. Later in the meeting, they will review the submissions and narrow the list down to two artists or artist teams based on their qualifications and prior projects. Each team will be given a stipend to put together a proposal for the project. The artists will have discussions with the teams working on the Town Square and more specifically, the police station about what they might envision, what could happen and how they could integrate it. Tit is a good opportunity to have the different disciplines on the team and learn about them, to make a final decision on what they would work with. Ms. Coles-Dobay explained the response was okay. The Request for Qualifications was published July 16 and the submissions deadline was on August 1st. Most professional public artists have this information, and they only have to put together a letter of intent saying why they want to work on the project, what they bring to the table and showcasing past projects. The rankings will be based on the criteria on the worksheet and Ms. Coles-Dobay reminded the members, the art is not about what the members like or what officials or the public like, rather it based on the best proposal that matches the criteria. When the proposal was issued, it contained a lot of information and it specified the elements desired which she read. The art should have connection to the community and the youth. Ms. Coles-Dobay read a list of community engagements. Ms. Coles-Dobay met with officers to gather information to include in the call. It is about ownership and what they can do to empower the community to improve it. Other information in the call was the proposed building was 63,100 square feet. It will house the Chief and administrative office suites, the administrative service bureau and other modern day public safety facilities, including a 3,000 square foot community room. The police station will be located next to the fire station and was scheduled to begin construction in October. Self-introductions were made JP Hurd, Project Manager with HJ High Construction, the contractor for the Police Station and the Fire Station was present as were Police Chief Michael Gregory, Captain, Matt Zeller and Assistant Chief Joe DeGuilio. • Review Request for Qualification public art submittals The call was issued July 16th and it was shared with several organizations nationally, regionally and competitively. Eleven submissions were received and of those, eight were qualified. The goal is to shortlist the submissions down to two qualified artists or artist teams. After this meeting, the Arts Commission will award a $1,500 stipend to create a piece. Between August 14th and the 231d there will be sessions held so the 5 Meeting Minutes Arts Commission Boynton each, Florida August 9, 2018 shortlisted artists can meet with the design team and Ms. Coles-Dobay advised the Arts Commission members were invited. At the Thursday, September 13th Arts Commission meeting, from 6 to 9 at Intracoastal Park Clubhouse, the artists will submit their proposals and the final selected artist or artist team will be hired. It was important to have the artists involved in the project earlier rather than later so it will be easier to integrate the art into the project. The artists' qualifications were contained on the worksheet and Ms. Coles-Dobay recommended scoring the projects as the pieces were reviewed. Resumes and more detailed information was available for those wanting additional details Ms. Coles-Dobay asked for additional comments. Chief Gregory thanked the members. He thought it was heartwarming to see so much interest in partnering for the project. Public Art is important and it is a City mandate at its facilities and they want good artwork in the project representing the community and the police department's strive to bond and build trust with the community. He hoped the work selected would represent the Department's future more than the past and he was looking forward to have a strong relationship with the community and children. He commented children represent the future. It was important how the department interacts with them affects their opinion of them and he wants to double down and build ties with youth through sports and other activities. He noted Boynton each is a multi-cultural community having an older segment as well as younger residents and millennials. He hoped what was selected would represent the Department's mandate to connect to all people. Ms. Coles-Dobay explained the purpose of reviewing prior artwork from the artists who qualified was to give an example of the type of work in which the artist specialized. She read the Statement of Interest from the artists as each of the following pieces were reviewed: Artist 1: Anthony Alemeny submitted Creation of Adam. The budget was $14,525. He also submitted Dinosaur Plaza Fountain and Sphinx Artist 2: James Brenner submitted Full Circle. The budget was $150,000. He also submitted Convergence and Influx Ms. Coles-Dobay reviewed his narrative of the piece. Artist 3: Debra Yates and Benjamin Buries submitted The Truman Hotel, the first boutique hotel in Key West. They also submitted the Blue Marlin Hotel and the Miami Airport Barricade Wall. Artist 4: Perri Howard submitted Focus at the Seattle Center Skate Park. Also viewed was Invocation and Moment to Moment 6 Meeting Minutes Arts Commission Boynton Beach, Florida August 9, 2018 Artist 5: Innovative Public Art Group, comprised of artists, Phoenix, Twyla and Lloyd submitted Gator in the Bay by Lloyd Goradesky. The budget was $1,000,000. Artist Phoenix Marke submitted Utility Box Wrap, and Artist Twyla Gettert Palms 1, 11 submitted two commissioned paintings at $22,000 each. Artist 6: Artist Team Krivanek and Breaux Art and Design was viewed. The members viewed Preparation -Response — Action Fire Station as well as Human Puzzle, Justice Within, Vortex Plaza and Dialogue in Balance, Police Station. The budgets ranged from $55,000 to $160,000. Artist 7: McMow Glass teamed up with Artist Bruce Helander. The members viewed three mosaic murals. The Mullins Park Recreational Facility mosaic had a $35,000 budget. The Glade Scape Belle Glade West County Courthouse mosaic budget was $45,000. The Key West International Airport budget was $25,000. The mosaics were installed on interior or exterior walls, concrete, columns or stainless steel. (Ms. Louis left the meeting at 8:00 p.m.) Artist 8: Catherine Woods submitted Chrysalis Launcher. The budget was $74,000. Also submitted was Florida Fauna with a budget of $10,000 and Striding at $130,000. The pieces pertained to variations of glass, stainless steel and LED Lighting. (Ms. Louis returned to the meeting at 8:03 p.m.) Those present indicated their top two choices as follows: JP Hurd liked 2 (James Brenner) and 8 (Catherine Woods) Ms. Levine liked 6 (BJ Krivanek and Joel Breaux) and 8 (Catherine Woods) Ms. Louis liked 1 (Anthony Alemany), 6 (BJ Krivanek and Joel Breaux) and 8 (Catherine Woods) Chief Gregory liked 6 (BJ Krivanek and Joel Breaux), 1 (Anthony Alemany) and 8 (Catherine Woods) Captain Zeller liked 6 (BJ Krivanek and Joel Breaux) and 2 (James Brenner) Assistant Chief Degulio liked 6 (BJ Krivanek and Joel Breaux) and 5 (innovative Public Art Group) Ms. Huff liked 2 (James Brenner) and 8 (Catherine Woods) Vice Chair Lorenz liked 6 (BJ Krivanek and Joel Breaux) and 8 (Catherine Woods) 7 Meeting Minutes Arts Commission Boynton Beach, Florida August 9, 2018 Ms. Zell liked 6 (BJ Krivanek and Joel Breaux) and 5 (innovative Art Group) Ms. Coles-Dobay tallied the points and announced Krivanek & Breaux Art and Design and Catherine Woods were the top two contenders. Ms. Coles-Dobay explained she will schedule times for discussions with the two artists after she informs them they were the top two selected and on September 13th the Arts Commission will reconvene and select the top two proposals. Ms. Coles-Dobay advised she agreed with the selections made. She would have selected Perri Howard and BJ Krivanek and Joel Breaux. She explained the Arts Commission has other calls to artists out so the artists can resubmit for another piece. Ms. Coles-Dobay asked how those in attendance liked the process. Ms. Huff thought the process worked. Ms. Zell thought it would have helped to have the information in advance, but learned it was not permitted. She also thought taking a very brief break between the artist presentations to rank each artist would be helpful. Ms. Levine thought someone should handle the technology while someone else read the information. Ms. Louis agreed with the reading Mr. Hurd JP thought a summary review of the proposals would be beneficial and at the end the members obtain the actual copies of the details and those present could score. Vice Chair Lorenz thought it was great. Chief Gregory thought if the members had a device or tablet with images preloaded, they could scan through them themselves as opposed to having to watch the presentation. It could save the paper and scan. Ms. Coles-Dobay asked if it would be helpful if the members had a copy of all the proposals while they were conducting the rankings and learned it was. Ms. Zell thought they would have received one big packet they could look through and grade. Ms. Oyer suggested using the computers at Intracoastal Park since the meetings will be held there commencing in September. Vice Chair Lorenz asked for a motion to approve the two finalists from the call to artists Motion Ms. Louis moved to approve BJ Kravanek and Joel Breaux and Catherine Woods as the top two artists for the Police Station call to artist Q. Ms. Huff seconded the motion that unanimously passed. X. UNFINISHED BUSINESS 8 Meeting Minutes its Commission Boynton Beach, Florida August 9, 2018 None X11. FUTURE BUSINESS None. ADJOURNMENT Motion There being no further business to discuss, Ms. Huff moved to adjourn. Ms. Levine seconded the motion that unanimously passed. The meeting was adjourned at 8:43 p.m. L 1 I0.U" of Catherine Cherry Minutes Specialist 9