Agenda 01-10-19Agenda for Art Commission Meeting
Thursday, January 10, 2019, 6:30 - 8:30 pm
at the Fire Station #2 Training Room
2615 West Woolbright Road, Boynton Beach, FL 33436
AGENDA:
I. CALL TO ORDER
II. ROLL CALL OF MEMBERS
III. AGENDA APPROVAL
IV. APPROVE MEETING MINUTES
A. October 11 minutes
B. November 8 minutes
C. December 13 minutes
V. INFORMATIONAL ITEMS FROM THE BOARD
VI. ANNOUNCEMENTS/REPORTS
A. Dec. 18, Public Art Town Square Master Plan presentation to City Commission
B. Jan. 27, BBAD Art Walk 6-10pm
VII. PROJECT UPDATES/APPROVALS
A. NONE
VIII. INTL KINETIC ART EXHIBIT AND SYMPOSIUM PLANNING
A. Kinetic Art Event planning updates
• Jan. 16-20 Kinetic Art booth at Art Palm Beach
• Outdoor artwork information
• Art Experiences
• Indoor artwork information
• Event logistics
• Board volunteer commitment
IX. NEW BUSINESS
A. Board Chair and Vice Chair appointment
X. UNFINISHED BUSINESS
A. NONE
XI. FUTURE BUSINESS
• Old High School/Kapok Tree Courtyard and Gardens concept presentation
• New Fire Station Local Emerging artists public art RFQ selection
NOTICE
IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS
MEETING, HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, HE/SHE MAY NEED TO ENSURE THAT A VERBATIM
RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED.
(F.S. 286.0105)
THE CITY SHALL FURNISH APPROPRIATE AUXILIARYAIDS AND SERVICES WHERE NECESSARYTO AFFORD AN INDIVIDUAL WITH A DISABILITY
AN EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE, PROGRAM, OR ACTIVITY CONDUCTED BY THE CITY
PLEASE CONTACT THE CITY CLERK' OFFICE, (561) 742-6060 OR (TTY) 1-800-955-8771, AT LEAST TWENTY-FOUR HOURS PRIOR TO THE PROGRAM OR
ACTIVITY IN ORDER FOR THE CITY TO REASONABLY ACCOMMODATE YOUR REQUEST.
ADDITIONAL AGENDA ITEMS MAY BE ADDED SUBSEQUENT TO THE PUBLICATION OF THE AGENDA ON THE CITY'S WEB SITE. INFORMATION RE-
GARDING ITEMS ADDED TO THE AGENDAAFTER IT IS PUBLISHED ON THE CITY'S WEB SITE CAN BE OBTAINED FROM THE OFFICE OF THE CITY
CLERK.
THE BOARD (COMMITTEE) MAY ONLY CONDUCT PUBLIC BUSINESS AFTER A QUORUM HAS BEEN ESTABLISHED. IF NO QUORUM IS ESTAB-
LISHED WITHIN TWENTY MINUTES OF THE NOTICED START TIME OF THE MEETING THE CITY CLERK OR HER DESIGNEE WILL SO NOTE THE FAIL-
URE TO ESTABLISH A QUORUM AND THE MEETING SHALL BE CONCLUDED. BOARD MEMBERS MAY NOT PARTICIPATE FURTHER EVEN WHEN PUR-
PORTEDLY ACTING IN AN INFORMAL CAPACITY.
Page 1 of 1
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Meeting Minutes
Arts Commission
Boynton each, Florida November 8, 2018
B. September 13 minutes
Motion
Ms. Zell moved to approve both sets of minutes. Ms. Levine seconded the motion that
unanimously passed.
V. INFORMATIONAL ITEMS FROM THE BOARD
and flyers to ask for volunteers for the Kinetic Event and not all knew about it. She hoped
they would attend the Kinetic Art and Symposium weekend and hoped some would
volunteer.
Ms. Levine advised she has been distributing the cards. She works at the Cornell
in the surrounding areas and about art activities. She also pointed out they have bags
they give to patrons and guests when they donate and the cards are in the bag, so the
event is being circulated in Delray Beach. She was talking up the kinetic event.
Chair Weiss mentioned posting and sharing social media for the kinetic event is helpful.
She posted the kinetic event on Boynton Raw, which she does not normally do, and the
event got good views and the online engagement was great. She is noticing more people
are sharing and fellow Board Member Lauren Huff also shared something today on social
media. She hoped all those on social media would continue to advertise the event and
keep it going until the event is held including Facebook and Twitter. Ms. Coles-Dobay
noted there is hashtag information on the save -the -date cards. Ms. Zell announced she
attended the Pirate Fest and she enjoyed people playing with the sculptures. She also
announced the garden is nearly ready at Poinciana Elementary School and they want to
install a great art element. It will be a full children's garden and an organic vegetable also
with a play area. She asked for help to create an art installation that children could work
with or create.
The Amanda James Gallery had been distributing the event handouts all the time. They
did well during the Pirates Fest. Ms. James and Mr. Knill were talking up the event and
the public was receiving the information well.
V1.
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A. Oct. 17, 5:30 - 7:30pm Board "Super Hero" Dinner
All agreed they had a great time and Ms. Levine loved the bags they distributed to the
volunteers. Chair Weiss thought it was wonderful the City honored their board volunteers.
The City also posted on the website if they knew anyone who was a super hero. Ms.
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Arts Commission
Boynton Beach, Florida November 8, 20
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rtists will be available to talk about their pieces, which will be for sale and the Arts
Commission would receive a 30% Commission on the pieces sold. Part of the volunteer
group will help install the art and some artists will be available to install their own art, but
many artists ship their pieces.
the pieces.
(Mr. McQuire and Ms. Moodie arrived at 6:27 p.m.)
US- WAV"givaiw"
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is desired.
Ms. Moodie asked if the City was paying other exhibitors to attend and if not, why would
the City pay Urban Conga. Ms. Coles-Dobay responded the City could pursue
sponsorships, but the City is not giving other artists compensation. Urban Conga wanted
$15,000 or $10,000 to attend. Ms. Zell said sometimes people do not have to give their
work for free. Chair Weiss agreed and thought there was equal talent in many of the
pieces they just saw. They are entertaining it for the Town Square and she hoped they
could get Urban Conga for the Schoolhouse Children's Museum. It would be unfair to
pay one exhibitor. Ms. Coles-Dobay commented it is not always fair, but if you want an
artist that has exceptional work to draw people, it could be considered. There are some
artists who are compensated more than others. They get the bigger draw and they have
more sy-cectacu la r a rlwork. It is not ol-ioua�wkgzzok-m fl -Y6141 '-�-
given any compensation. Discussion followed the Board could accept all the pieces or
oxclude some. A motion to entertain accepting the art for the indoor art exhibition was
needed.
Motion
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and she thought each developer could contribute funds. She suggested contactin
McDonalds and a local dermatologist who appreciates art and has their name on th
sponsor list. It would also give recognition to the developers. I
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Meeting Minutes
Arts Commission
Boynton Beach, Florida November 8, 2018
The motion passed 4-1NMs.Moodie oVaoentingj Ms. Moodie commented all the exhibits
atthe Symposium are for free, and she did not favor giving anyone money.
B.Boards Volunteer Committee selection
Chair Weiss explained this item was for the members to ask people to volunteer for the
kinetic event. Ms. Coles-Dobay further explained the event has a great volunteer network.
The document handed out has uebagohas. which Y@a. Coles-Dnbny reviewed. She
commented 1hmno was a need for docents to assist with year-long exhibits of the 12
outdoor pieces onthe Avenue ofthe Arts. The Arts Commission will provide training and
docents will be available to hold tour's all year during the week or weekend and also for
the weekend event.
At the Chair's request, Vice Chair Lorenz took over the meeting for Chair Weiss. PWm.
Co|em-Dobaywanted Ms. Zell tobethe volunteer coordinator 0uoversee the volunteers
and coordinate them amthere are different areas ofvolunteer groups. Ms. Oyer felt there
were not enough walkie-talkies odthe last event. yNn. Coles-Qobayexp|eined Ma. Zell
would oversee volunteers handling public ra|ationo, the dooenty, indoor outdoor
volunteers, artist and sponsor guidance volunteers and someone to oversee the displays.
Ms. Coles-Dobay explained when the special events team meets, they will have that more
covered. Rick Beau Lieu was the point person for sales when the artist was not present.
They had alist nfcell phone numbers.
Ms. James was happy to offer anything the Arts Commission needed and noted they have
alittle pop uptent ifthe Arts Commission needed atable. They nolonger have ekinetic
artist etthe gallery.
Mr. YNoQuire volunteered to oversee the indoor docents. Ms. Moodie ogno*d to eeeiet
Mr. k8cQuinewill oversee the outdoor docents with Ms. Zell.
Me. Levine will oversee the artist and sponsors.
Vice Chair Lorenz agreed 0ooversee the technological displays.
Ms. Oyer will oversee the retail booth and advised she could start about 2 p.m. on
Saturday asshe had aprior commitment.
Chair Weiss thought she and Ms. Huff should oversee the reception. Volunteers will
receive an official tee shirt.
K4a Moodie suggested involving the Education and Youth Advisory Board as there is an
educational piece and they have access to youth. She thought it would be a great
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Meeting Minutes
Arts Commission
Boynton Beach, Florida November 8, 201 R.
to focus • to make the event fun.
Ms. Zell noted or Jf-�-vmvft �--mm
support it. Ms. Oyer explained it was $2 or $3 difference. Attendance is about three to
five thousand people. A merchandise plan was a good idea. Ms. Coles-Dobay did not
know how much revenue would be raised. Ms. Coles-Dobay thought if they break even,
they would be happy. The event is not a money maker. The purpose is to bring home
memorabilia if they did not buy a sculpture. If they cannot sustain this by having
tirhavd ti1ye-16ve,
The focus is to get artwork sold as the Arts Commission will receive a commission on
each piece sold
Motion
Ms. Moodie moved to go ahead and implement the merchandising program on a limited
basis. Ms. Zell and Ms. Levine seconded the motion that unanimously passed.
I. New Business
Town Square public art projects
New Fire Station Public Art Criteria and Call to Local Emerging Artists
Ms. Coles-Dobay distributed a document. She asked if there were any questions or
comments. Ms. Coles-Dobay clarified the description of the door space and noted a
correction in the Call to Artists. No other comments received. Vice Chair Lorenz asked
Motion
Ms. Levine so moved, Ms. Moodie seconded the motion that unanimously passed.
a company do the film and they will not have to lay out the cost.
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