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Minutes 11-08-18 MINUTES OF THE ARTS COMMISSION MEETING HELD ON THURSDAY, NOVEMBER 8, 2018, COMMENCING AT 6 P.M. AT FIRE STATION NO. 2, TRAINING ROOM 2615 W. WOOLBRIGHT ROAD, BOYNTON BEACH, FLORIDA PRESENT: Kim Weiss, Chair Debby Coles-Dobay, Public Arts Manager Robyn Lorenz Marsha Levine Jehana Zell Clovis Moodie (arrived 6:27 p.m.) Susan Oyer, Alternate Courtland McQuire, Alternate (arrived 6:27 p.m.) ABSENT: Lauren Huff Golene Louis 1. TO ORDER Chair Weiss called the meeting to order at 6:05 p.m. Motion Vice Chair Lorenz so moved. Ms. Levin seconded the motion that unanimously passed. 111. ROLL CALL OF MEMBERS Self-introductions were made. Also present were Amanda James and James Knill from the Amanda James Gallery. A quorum was present. 111111. AGENDA APPROVAL Motion Ms. Levine moved to approve the agenda. Vice Chair Lorenz seconded the motion that unanimously passed. IV. APPROVE MEETING MINUTES A. August 8 minutes Meeting Minutes Arts Commission Boynton Beach, Florida November 8, 2018 MMMOMMMMMMMmm- B. September 13 minutes Motion Ms. Zell moved to approve both sets of minutes. Ms. Levine seconded the motion that unanimously passed. V. INFORMATIONAL ITEMS FROM THE BOARD Chair Weiss announced she attended her book club and distributed save-the-date cards and flyers to ask for volunteers for the Kinetic Event and not all knew about it. She hoped they would attend the Kinetic Art and Symposium weekend and hoped some would volunteer. Ms. Levine advised she has been distributing the cards. She works at the Cornell Museum in Delray and she placed the cards in the informational section upcoming events in the surrounding areas and about art activities. She also pointed out they have bags they give to patrons and guests when they donate and the cards are in the bag, so the event is being circulated in Delray Beach. She was talking up the kinetic event. Chair Weiss mentioned posting and sharing social media for the kinetic event is helpful. She posted the kinetic event on Boynton Raw, which she does not normally do, and the event got good views and the online engagement was great. She is noticing more people are sharing and fellow Board Member Lauren Huff also shared something today on social media. She hoped all those on social media would continue to advertise the event and keep it going until the event is held including Facebook and Twitter. Ms. Coles-Dobay noted there is hashtag information on the save-the-date cards. Ms. Zell announced she attended the Pirate Fest and she enjoyed people playing with the sculptures. She also announced the garden is nearly ready at Poinciana Elementary School and they want to install a great art element. It will be a full children's garden and an organic vegetable also with a play area. She asked for help to create an art installation that children could work with or create. The Amanda James Gallery had been distributing the event handouts all the time. They did well during the Pirates Fest. Ms. James and Mr. Knill were talking up the event and the public was receiving the information well. I. AN NOU NCEM E NTS/RE PORTS A. Oct. 17, 5:30 - 7:30pm Board "Super Hero" Dinner All agreed they had a great time and Ms. Levine loved the bags they distributed to the volunteers. Chair Weiss thought it was wonderful the City honored their board volunteers. The City also posted on the website if they knew anyone who was a super hero. Ms. 2 Meeting Minutes Arts Commission Boynton each, Florida November 8, 2018 Coles-Dobay commented they were getting good coverage in the Sun Sentinel about the installations so far. C. Fri., Nov. 15, 5:30 - 7:30 Sister City Faridola fundraiser Ms. Oyer noted Boynton each would get another Sister City. The City currently has a Sister City in China, one in Finland and one in Haiti. The Sister City in China was downplayed as no one has visited it in 20 years. The Sister City in Haiti is shifting into a different format. Ms. Oyer announced there is an educator program and if the members knew of any teachers, they tour the schools in Finland. The City was picking up a Sister City called Faridola. She advised this was the beginning of the process and it will not be complete until the City Commission approves it. The flyer was to introduce Faridola to Boynton citizens and allow the public to figure out where it is. The cost of the fundraiser was $25, which offered wine, cheese food and paintings for sale. The website has pictures of the paintings by artists Ralph Papa and Paul Kritchly and they have donated pictures of Boynton Beach and Faridola. It is a good opportunity to get famous art at a reasonable price. It was noted Mr. Papa has been painting for years and is very integrated in Boynton Beach. He was present at the Pirate Fest and he painted Cavalcade. He does Plein Air and other types of art. Mr. Papa also had artwork posted on the Sister Cities website. There is a way to auction art online. D. Nov. 17, BBAD Art Walk ceremony for"When Are You Coming to Visit?" Chair Weiss announced the above event for the decomposing sculpture. The artwork, entitled "When are you Coming to Visit?" was donated by Artist Melissa Markowitz and installed in 2010. The piece is to raise awareness of the elderly because they have so much to give. The piece decays and cracks over time as it is ceramic. Ms. Coles-Dobay noted people bring her things all the time. They brought her a bag of goodies, and the last time Ms. Coles-Dobay was there, there was a soda can in her hand. When they decided to look at the Town Square art pieces, the decision was made to decommission the piece. Instead of it being demolished she will be crated to the Art Walk. The artist will have an event, talk about the piece and the decommissioning process. A correction was noted: the Art Walk was on November 16th and not the 17th from 6 to 9 p.m. Ms. Coles-Dobay did not know the exact time. Ms. Zell noted the Flyer for the Faridola Fundraiser indicated the event was from 5:39 to 7:32 p.m. Ms. Oyer noted it was intentionally done that way to attract attention. Vill. PROJECT UPDATES/APPROVALS A. NONE Vill. INTL KINETIC ART EXHIBIT AND SYMPOSIUM PLANNING A. Indoor exhibition call to artists section 3 Meeting Minutes Arts Commission Boynton Beach, Florida November 8, 2018 INHIMENREMM Ms. Coles-Dobay explained 54 artworks were received from the call to artists. Ms. Coles- Dobay suggested reviewing the diversity of the pieces. For the most part, all of the works can be accepted, but the Arts Commission has to approve the pieces. There may be a few more coming in. Ms. Coles-Dobay noted there are several high-end kinetic art galleries interested in bringing art to the event and all of the pieces will be on loan. Many artists will be available to talk about their pieces, which will be for sale and the Arts Commission would receive a 30% Commission on the pieces sold. Part of the volunteer group will help install the art and some artists will be available to install their own art, but many artists ship their pieces. The pieces on the handout were reviewed. The members also viewed videos of many of the pieces. (Mr. McQuire and Ms. Moodie arrived at 6:27 p.m.) Ms. Coles-Dobay advised they will have one kinetic pole installed for the Symposium to gauge how people interact with it and to obtain feedback from attendees on what sound is desired. Ms. Moodie asked if the City was paying other exhibitors to attend and if not, why would the City pay Urban Conga. Ms. Coles-Dobay responded the City could pursue sponsorships, but the City is not giving other artists compensation. Urban Conga wanted $15,000 or $10,000 to attend. Ms. Zell said sometimes people do not have to give their work for free. Chair Weiss agreed and thought there was equal talent in many of the pieces they just saw. They are entertaining it for the Town Square and she hoped they could get Urban Conga for the Schoolhouse Children's Museum. It would be unfair to pay one exhibitor. Ms. Coles-Dobay commented it is not always fair, but if you want an artist that has exceptional work to draw people, it could be considered. There are some artists who are compensated more than others. They get the bigger draw and they have more spectacular artwork. It is not always a level playing field. Indoor works are not being given any compensation. Discussion followed the Board could accept all the pieces or exclude some. A motion to entertain accepting the art for the indoor art exhibition was needed. Motion Vice Chair Lorenz so moved. Ms. Oyer thought Urban Conga was an exceptional piece, but sponsorships were needed and she thought each developer could contribute funds. She suggested contacting McDonalds and a local dermatologist who appreciates art and has their name on the sponsor list. It would also give recognition to the developers. 4 Meeting Minutes Arts Commission Boynton each, Florida November 8, 2018 Mr. McQuire was unsure Urban Conga qualified as kinetic art. He asked if it was the Board's objective to make it intimate with select artists or have as many as possible. He thought an intimate event was predominately an adult event. The Kinetic event is friendly to all ages and art conesoirres and families interact. The artists who attend are there to talk about their work and sell it. There are docents who also speak about the art at the event. Some artists ship their art overseas and the Arts Commission ensures the work is handled correctly. The City was looking for a well-rounded event. The art can be both low to high end. Art is made with various types of materials and that is why some pieces are mixed media. Others incorporate light or need human interaction. There are some that are mechanical. It was important to have diverse work. Mr. McQuire did not think Urban Conga was kinetic, but it would attract youth. It was an interactive piece, but he questioned how kinetic it was. He also thought the magnetic boards was not really kinetic: just a fun art piece. Ms. Moodie also felt the same way towards the Venezualian artist. Ms. Coles-Dobay explained opt art is kinetic. Ms. Zell thought the tiles do qualify as kinetic art as it is put into motion by human hands. Ms. Oyer did not like the piece by Linda Stephenson that looked like a person. She thought it would be too scary for young children. Ms. Levine commented they did not have a discussion about Ms. Oyer's opinion. Ms. Levine left the meeting at 7-14 p.m. Mr. McQuire noted the Stephenson piece was one piece. He agreed with Ms. Zell, but thought it should remain in the collection as it would be a good creepy piece. Ms. Zell thought it was interesting. Vice Chair Lorenz thought it was weird, but there were other pieces they had in previous shows that were weird that sold. Ms. Levine returned to the meeting at 7:26 p.m. Ms. Levine thought the music was strange. She thought the piece was great, but it was odd. Motion Ms. Moodie moved to accept all the exhibits being offered for free. Ms. Zell seconded the motion that unanimously passed. Ms. Zell moved if they can get a sponsorship to pay the $10,000, for Urban Conga to exhibit at the symposium. Vice Chair Lorenz seconded the motion. Ms. Oyer thought it was easy to approach the developer and there is a long list of people who want to be part of the Town Square. Vote 5 Meeting Minutes Arts Commission Boynton Beach, Florida November 8, 2018 The motion passed 4-1 (Ms. Moodie dissenting.) Ms. Moodie commented all the exhibits at the Symposium are for free, and she did not favor giving anyone money. B. Boards Volunteer Committee selection Chair Weiss explained this item was for the members to ask people to volunteer for the kinetic event. Ms. Coles-Dobay further explained the event has a great volunteer network. The document handed out has categories, which Ms. Coles-Dobay reviewed. She commented there was a need for docents to assist with year-long exhibits of the 12 outdoor pieces on the Avenue of the Arts. The Arts Commission will provide training and docents will be available to hold tours all year during the week or weekend and also for the weekend event. At the Chair's request, Vice Chair Lorenz took over the meeting for Chair Weiss. Ms. Coles-Dobay wanted Ms. Zell to be the volunteer coordinator to oversee the volunteers and coordinate them as there are different areas of volunteer groups. Ms. Oyer felt there were not enough walkie-talkies at the last event. Ms. Coles-Dobay explained Ms. Zell would oversee volunteers handling public relations, the docents, indoor outdoor volunteers, artist and sponsor guidance volunteers and someone to oversee the displays. Ms. Coles-Dobay explained when the special events team meets, they will have that more covered. Rick Beau Lieu was the point person for sales when the artist was not present. They had a list of cell phone numbers. Ms. James was happy to offer anything the Arts Commission needed and noted they have a little pop up tent if the Arts Commission needed a table. They no longer have a kinetic artist at the gallery. Mr. McQuire volunteered to oversee the indoor docents. Ms. Moodie agreed to assist him. Mr. McQuire will oversee the outdoor docents with Ms. Zell. Ms. Levine will oversee the artist and sponsors. Vice Chair Lorenz agreed to oversee the technological displays. Ms. Oyer will oversee the retail booth and advised she could start about 2 p.m. on Saturday as she had a prior commitment. Chair Weiss thought she and Ms. Huff should oversee the reception. Volunteers will receive an official tee shirt. Ms. Moodie suggested involving the Education and Youth Advisory Board as there is an educational piece and they have access to youth. She thought it would be a great 6 Meeting Minutes Arts Commission Boynton Beach, Florida November 8, 2018 component for youth to see how kinetic art works. Ms. Coles-Dobay explained getting the word out to the schools is important. Ms. Moodie noted many youth are within walking distance to the site. She is in awe of the exhibit and used to be a STEM Coordinator and thought it was a great opportunity for kids. It was suggested Ms. Coles-Dobay contact the other Board Liaisons with save-the-date cards. Ms. Zell requested 500 cards to insert into the Poinciana Elementary School students. Mr. cQuire inquired what efforts were being made to market the event on social media. Ms. Coles-Dobay explained she had an advertising schedule she can share with him. Ms. Zell walked around her neighborhood and distributed cards, and learned they have to be inserted into the doors. C. Kinetic Merchandise presentation Ms. Coles-Dobay explained the presentation was put together by Susan Oyer and someone from the City was ordering items and putting this program together. Ms. Oyer will sit at the table and sell them so the cost would not come from the Arts Commission budget. This is the first year they are selling the following items as a trial: • Dri-fit shirts with logo • Organic t-shirts with logo • Tote bags • Reusable cups • Assorted kinetic items for children of all ages. They will try to have merchandise items and no leftovers. There will be memorabilia and Ms. Coles-Dobay suggested concentrating on five items. Dri-fit Tee shirts cost range from $14 - $30 and could sell for 30 to 35. It was noted event logo had black in the past. Shirts could be ordered and delivered in under two weeks. Stainless reusable bottles that were customizable was the next item. Ms. Oyer had a sample, noting the bottles come in a nice box and are bubble wrapped. The tote bags are $2.90. They had tote bags in the past. Newton's Cradle was a revolving ball. The event logo would be on the side. There are mood balls which change colors, Dancing Solar Flowers which was a prior activity, pinwheels, a flying discus, or stadium cups or tumblers. Ms. Oyer noted people would be outside a lot. She thought using Dri-Fit for the volunteers. Ms. Coles-Dobay explained the Arts Commission would not get into the details of the 7 Meeting Minutes Arts Commission Boynton Beach, Florida November 8, order, only they want the program and the Arts Commission wants these types of items to focus on to make the event fun. Ms. Zell noted organic clothing was expensive. If it was a lot more money, she would not support it. Ms. Oyer explained it was $2 or $3 difference. Attendance is about three to five thousand people. A merchandise plan was a good idea. Ms. Coles-Dobay did not know how much revenue would be raised. Ms. Coles-Dobay thought if they break even, they would be happy. The event is not a money maker. The purpose is to bring home memorabilia if they did not buy a sculpture. If they cannot sustain this by having sculptures sold, artists will not want to participate or have the level of artists participating. The focus is to get artwork sold as the Arts Commission will receive a commission on each piece sold Motion Ms. Moodie moved to go ahead and implement the merchandising program on a limited basis. Ms. Zell and Ms. Levine seconded the motion that unanimously passed. IX New Business Town Square public art projects New Fire Station Public Art Criteria and Call to Local Emerging Artists Ms. Coles-Dobay distributed a document. She asked if there were any questions or comments. Ms. Coles-Dobay clarified the description of the door space and noted a correction in the Call to Artists. No other comments received. Vice Chair Lorenz asked for a motion to approve the new Fire Station Public Art criteria and Call to Local Emerging Artists. Motion Ms. Levine so moved. Ms. Moodie seconded the motion that unanimously passed. Mr. McQuire requested a brief summary of the program and learned it is part of the emerging public arts program to train artists who are not public artists. The project is the fire station and they identified the windows on the fire station for public art. The artist does not have to be a seasoned public artist. They could use emerging artists and they would have to develop a conceptual idea. Applicants have to apply to the call and write the caption. To-date, 17 artists have already applied and the program provides an opportunity for them to go through the public art process. They have their background and qualifications and they would do research and give them something in writing to submit to the Arts Commission. There were three questions. They specify what it is, which was a visual or graphic. And the Arts Commission will have a company do the film and they will not have to lay out the cost. 8 Meeting Minutes Arts Commission Boynton Beach, Florida November 8, 2018 Ms. Oyer asked if it would look similar to the window films used by Culinary Solutions and learned it would. The film could be black and white or color. The entries will be narrowed down to two finalists who have to make a conceptual presentation. Vote The motion unanimously passed. X Unfinished Business A. NONE XI. Future Business • Old High School/Kapok Tree Courtyard and Gardens concept presentation • Kinetic Art review Ralfonso's kinetic art concept proposal for Town Square X111. ADJOURNMENT There being no further business to discuss, there was consensus to adjourn. The meeting was adjourned at 7:57 p.m. Catherine Cherry Minutes Specialist 9