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R19-0031 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 RESOLUTION NO. R19-003 A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN AN AMENDMENT TO THE AN CONTRACT WITH VAZZA CLEANING CORPORATION OF ROYAL PALM BEACH, FLORIDA FOR BID NO. 001-2821-17/JMA FOR JANITORIAL SERVICES FOR THE UTILITIES DEPARTMENT FOR THE PERIOD OF FEBRUARY 1, 2019 THRU JANUARY 31, 2020, FOR AN ESTIMATED ANNUAL EXPENSE OF $24,050.00.; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the current janitorial services agreement was for a two (2) year term that will end on January 31, 2019 and has the option for three (3), one (1) year renewals; and WHEREAS, The Utilities Department desires to amend the Contract Exhibit A — Specifications and General Requirements, Paragraph 4 "Work Log" from requiring at least two workers to requiring at least one worker; and WHEREAS, staff recommends renewing for an additional year and amending the Contract accordingly. The vendor will continue provide janitorial services with the quality and care necessary to safeguard City employees and customers. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. Section 2. The City Commission of the City of Boynton Leach, Florida, hereby approves an amendment to and one year renewal of the Contract for Janitorial Services for the Utilities Department in response to Request for Bid #,001-2821-17/JMA with Vazza Cleaning CAProgram Files (x86)\neevia.com\docConverterPro\temp\NVDC\D57D4271-F279-4BB1-A369-040549029602\Boynton Beach. 14286.1.Jan itonal_Services_(VAZZA)_-_Utilities_(2019_renewal)_-_Reso.docx 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 Corporation of Royal Palm Beach, Florida with an estimated annual expenditure of $24,050.00 and authorizes the City Manager to sign the Contract between the parties, a copy of which is attached hereto as Exhibit "A". Section 3. That this Resolution shall become effective immediately. PASSED AND ADOPTED this / T/-'� day of 7i Ala , 2019. CITY OF BOYNTON BEACH, FLORIDA YES NO Mayor — Steven B. Grant Vice Mayor — Christina L. Romelus Commissioner — Mack McCray L Commissioner — Justin Katz Commissioner — Aimee Kelley VOTE 5-6 ATTEST: Judi*. Pyle, CMC City O erk (Corporate Seal) CAProgram Files (x86)\heeV a.com\docConverterPro\temp\NVDC\D57D4271-F279-4661-A369-040549029602\Boynton Beach.14286.1.Janitorial_Services_(VAZZA)_ Utilities_(2019_renewal)_ _Reso.docx \5 - 003 AMENDED TWO YEAR JANITORIAL SERVICES CONTRACT FOR THE UTILITIES DEPARTMENT THIS CONTRACT is entered into between the City of Boynton Beach, hereinafter referred to as "the City", and VAZZA CLEANING CORPORATION hereinafter referred to as "the Contractor", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. PROJECT DESIGNATION. The Contractor is retained by the City to perform janitorial services in connection with the bid designated "A TWO YEAR CONTRACT FOR JANITORIAL SERVICES FOR THE UTILITIES DEPARTMENT", BID No. 001-2821-17/JMA. 2. SCOPE OF SERVICES. Contractor agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment, and supplies. 3. TIME FOR PERFORMANCE. Work under this contract shall commence FEBRUARY 1, 2019. Contractor shall perform all services and provide all work required pursuant to this Contract until JANUARY 31, 2020. This contract may be renewed with the same terms and conditions for two(2) additional one-year terms with Commission approval. 4. PAYMENT. The Contractor shall be paid by the City for completed work and for services rendered under this Contract as follows: a. Payment for the work provided by contactor shall be made as provided on exhibit "A" attached hereto, provided that the total amount of payment to Contractor shall not exceed $2,004.05 per month, without express written modification of the Contract signed by the City. Final payment of any balance due the Contractor of the total contract price earned will be made promptly after the completion of the work under this Contract and its acceptance by the City. Payment as provided in this section shall be full compensation for work performed, services rendered and for all materials, supplies, equipment and incidentals necessary to complete the work as provided on Exhibit"A". The Contractor's records and accounts pertaining to this Contract are to be kept available for inspection by representatives of the City and State for a period of three (3) years after final payments. Copies shall be made upon request. 5. COMPLIANCE WITH LAWS. Contractor shall, in performing the services contemplated by this service Contract, faithfully observe and comply with all federal, state and local laws, ordinances and regulations that are applicable to the services to be rendered under this Contract. C-1 6. INDEMNIFICATION. Contractor shall indemnify, defend and hold harmless the City, its offices, agents and employees, from and against any and all claims, losses or liability, or any portion thereof, including attorney's fees and costs, arising from injury or death to persons, including injuries, sickness, disease or death to Contractor's own employees, or third parties or damage to property occasioned by a negligent act, omission or failure of the Contractor. 7. INSURANCE. The Professional shall secure and maintain in force throughout the duration of this contract comprehensive general liability insurance with a minimum coverage of$1,000,000 per occurrence and $1,000,000 aggregate for personal injury; and $1,000,000 per occurrence/aggregate for property damage, and professional liability insurance in the amount of $1,000,000 per occurrence to 2 million aggregate with defense costs in addition to limits; workers' compensation insurance, and vehicular liability insurance. All employees must be covered by a blanket fidelity bond in the amount of $10,000; a copy of which must be provided to the City upon notification of award. Said general liability policy shall name the City of Boynton Beach as an"additional named insured" and shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice to the City. Certificates of coverage as required by this section shall be delivered to the City within fifteen (15) days of execution of this agreement. 8. INDEPENDENT CONTRACTOR. The Contractor and the City agree that the Contractor is an independent contractor with respect to the services provided pursuant to this Contract. Nothing in this Contract shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Contract. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to Contractor, or any employee of Contractor. 9. COVENANT AGAINST CONTINGENT FEES. The Contractor warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the Contractor, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Contractor, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the City shall have the right to annul this contract without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover,the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 10. DISCRIMINATION PROHIBITED. The Contractor, with regard to the work performed by it under this Contract, will not discriminate on the grounds of race, color, national origin, religion, creed,age,sex,or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 11. ASSIGNMENT. The Contractor shall not sublet or assign any of the services covered by this Contract without the express written consent of the City. C-2 r 12. NON-WAIVER. Waiver by the City of any provision of this Contract or any time limitation provided for in this Contract shall not constitute a waiver of any other provision. 13. TERMINATION. The City reserves the right to terminate this contract without cause effective thirty days from the date of the written notice. Liability of the bidder for any and all such violation(s)shall not be affected by any such termination and his surety as required by the bidding documents, shall be enforced for any additional cost incurred to complete the annual contract. In the event of the death of a member, partner or officer of the Contractor, or any of its supervisory personnel assigned to this Contract, the surviving members of the Contractor hereby agree to complete the work under the terms of this Contract, if requested to do so by the City. This section shall not be a bar to renegotiations of this Contract between surviving members of the Contractor and the City, if the city so chooses. 14. DISPUTES. Any dispute arising out of the terms or conditions of this Contract shall be adjudicated within the courts of Florida. Further, this Contract shall be construed under Florida Law. 15. NOTICES. Notices to the City of Boynton Beach shall be sent to the following address: Lori LaVerriere, City Manager City of Boynton Beach P.O. Box 310 Boynton Beach, FL 33425-0310 Notices to Contractor shall be sent to the following address: Vazza Cleaning Corporation 9150 Belvedere Road, #107 Royal Palm Beach, FL 33411 Attn: Tonny Coelho 16. INTEGRATED CONTRACT. This Contract, together with attachments or addenda, represents the entire and integrated Contract between the City and the Contractor and supersedes all prior negotiations, representations,or Contracts written or oral. This Contract may be amended only by written instrument signed by both city and Contractor. C-3 17. PUBLIC RECORDS: Sealed documents received by the City in response to an invitation are exempt from public records disclosure until thirty(30) days after the opening of the Bid unless the City announces intent to award sooner, in accordance with Florida Statutes 119.07. The City is public agency subject to Chapter 119, Florida Statutes. The Contractor shall comply with Florida's Public Records Law. Specifically, the Contractor shall: A. Keep and maintain public records required by the CITY to perform the service; B. Upon request from the CITY's custodian of public records, provide the CITY with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119, Fla.Stat. or as otherwise provided by law; C. Ensure that public records that are exempt or that are confidential and exempt from public record disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and, following completion of the contract, Contractor shall destroy all copies of such confidential and exempt records remaining in its possession once the Contractor transfers the records in its possession to the CITY; and D. Upon completion of the contract, Contractor shall transfer to the CITY, at no cost to the CITY, all public records in Contractor's possession All records stored electronically by Contractor must be provided to the CITY, upon request from the CITY's custodian of public records, in a format that is compatible with the information technology systems of the CITY. E. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS: (CITY CLERK) 3301 Quantum Blvd., BOYNTON BEACH, FLORIDA, 33426 561-742-6061 PYLEJ@BBFL.US 18. Scrutinized Companies By execution of this Agreement, in accordance with the requirements of F.S. 287-135 and F.S. 215.473, Contractor certifies that Contractor is not participating in a boycott of Israel. Contractor further certifies that Contractor is not on the Scrutinized Companies that Boycott Israel list, not on the Scrutinized Companies with Activities in Sudan List, and not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has Contractor been engaged in business operations in Syria. Subject to limited exceptions provided in state law, the City will not contract for the provision of goods or C-4 services with any scrutinized company referred to above. Submitting a false certification shall be deemed a material breach of contract. The City shall provide notice, in writing, to Contractor of the City's determination concerning the false certification. Contractor shall have five (5) days from receipt of notice to refute the false certification allegation. If such false certification is discovered during the active contract term, Contractor shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination of false certification was made in error. If Contractor does not demonstrate that the City's determination of false certification was made in error then the City shall have the right to terminate the contract and seek civil remedies pursuant to Section 287.135, Florida Statutes, as amended from time to time. C-4 Jo. DATED this day of jarlUal 2019 CITY OF BOYNTON BEACH ZU "1 1 t Or Name of •ontr-ctor ge-.404.-4412.4.4.a."-04. 1 Lori LaVerriere, City Manager Si nature" r Pres dad . Title Attest/Authenticated: n U w (Corporate Seal) Judy le, :pity Clerk,t,eltj Ai& o� t swot e Approved -s to Form: _) Attest/Authenticated: /LIAM/WI laJames A. Cherof,tr Attorney Secretary C-5 EXHIBIT ` A A TWO YEAR CONTRACT FOR JANITORIAL SERVICES FOR THE UTILITIES DEPARTMENT BID No.: 001-2821-17/JMA SPECIFICATIONS AND GENERAL REQUIREMENTS 1. SERVICE PERFORMANCE The intent of this contract is to insure a high level of janitorial services. Performance and the quality of work will be first class in hygiene and cleanliness. Failure to meet the performance specifications as set forth in this contract will invoke remedial action. All areas serviced by this contract will be inspected routinely by the Maintenance Manager or his/her designated representative(s). These inspections will be for the purpose of assessing the contractor's performance meeting No. 19,Materials and Equipment; No. 20, Quality Standards and Workmanship; and Numbers 21 through 26, Task Schedules as described herein. Any deviations or deficiencies noted by the Maintenance Manager will be brought to the attention of the contractor through the use of the Janitorial Services Report (see sample). Any deficiencies noted in any inspections are to be corrected within twenty-four hours or become subject to remedial action as outlined herein (see No.3, Contractual Performance). The twenty-four hour grace period may be extended in writing by the Maintenance Manager should extraordinary circumstances warrant such extension in his/her judgment. Disputes over inspections or deficiencies will be resolved in accordance with No. 17, Disputes. 2. WORK SCHEDULE Work is to be performed during Normal Operating Hours as noted in the Proposed Monthly Price Schedule for each facility unless otherwise noted or mutually agreed upon; see the Normal Operating Hours in the Proposed Monthly Price Schedule. A schedule will be furnished to the Utility Department and updated as necessary, indicating the name of the supervisor assigned to oversee the work and including the supervisor's day and evening telephone numbers. Bidders must submit a complete list of janitorial materials, equipment, products and brands to be used; (see No.19,Materials and Equipment). Contractor will not be allowed to subcontract work under this contract unless written approval is granted by the Utilities Department Contract Administrator. The subcontractor, if approved, will be bound by the conditions of the contract between the City and the awarded contractor and will perform in accordance with all terms of the contract and specifications. All required notices, work orders, directives, and request for emergency services will be directed to the contractor. All direction given to the subcontractor on the work site will bind the contractor as if the notice had been given directly to the contractor. Contractor must provide a telephone number and a named contact person who can be reached during all working hours for emergencies and resolving problems. 3. CONTRACTUAL PERFORMANCE The contractor or his/her representative will meet with the Utility Department Maintenance Manager on a monthly basis, or more frequently if necessary, to discuss schedules, problems, needs, and mutual areas of concern. The use of the Janitorial Services Report will establish a system whereby notice is given by Utilities to the contractor indicating problems, complaints, and other contract discrepancies. The contractor will have one (1) twenty)-four hour daily cycle immediately following notification by a Janitorial Services Report to correct a deficiency and request a re-inspection; if the contractor fails to pass the re-inspection prior to the next regularly scheduled cleaning date, the contractor will be notified by the City and will begin a fifteen (15) day probation period. Following the fifteen (15) day probation period, unresolved deficiencies or substandard performances will be a cause for the City to issue a written 30 day termination notice. 4. WORK LOG The contractor's supervisor will be required to maintain a daily work log showing deviations from the assigned work schedule, or when work assignments have not been completed. It will be the contractor's responsibility to ensure that there is sufficient manpower, at least one worker must be available to complete the assigned tasks irrespective of sickness, holidays, vacations, or other personnel matters. Relief personnel will be provided as necessary and work overtime as necessary, at no additional cost to the City,to ensure adherence to Task Schedule. 5. TRAVEL The City of Boynton Beach will not be responsible for any travel expenses. 6. CONTRACTOR RESPONSIBILTY Contractor will be responsible for ensuring that all employees are in compliance, at all times, with Terms, Conditions, and Specifications outlined in these bid specifications. Contractor will be responsible for obtaining employee background checks, all necessary permits, licenses, and/or registration cards, 1-9 Form (Employment Eligibility Verification) in compliance with all applicable federal, state, and local statues pertaining to services as specified (see No. 9, Personnel Requirements). 7. TAXING RESPONSIBLITY With submission of this bid proposal, the contractor understands that the City of Boynton Beach is not responsible for any federal, state, or locally mandated tax withholding associated with wages of the vendor's employees and/or any of its subcontractors. 8. SUPERVISION The contractor shall provide at least one (1) on-site supervisor for each crew engaged in work under this contract with the following qualifications and responsibilities. a. The on-site supervisor must possess excellent written and verbal fluency in English. b. The on-site supervisor's qualifications shall be determined by a substantiated history of at least three (3) consecutive years of on-the-job janitorial experience, including at least one (1) year of supervisory experience in the field of janitorial services. c. The on-site supervisor will be provided a pager and/or cell phone at the contractor's expense and this number will be provided to the Utilities Department. d. The on-site supervisor will be responsible for the instruction and training of personnel in e. proper work methods and procedures required for this contract. f. The on-site supervisor will schedule and coordinate all services and functions as required by the contract and as specified in the Task Schedules with the Maintenance Manager. g. The on-site supervisor shall be authorized by the contractor to accept and act on all directives issued by the Utilities Maintenance Manager. Failure of the on-site supervisor to act on said directives shall be sufficient cause for the City to give notice that the contractor is in default of the contract. 9. PERSONNEL REQUIREMENTS Persons employed by the contractor in the performance of services pursuant to this bid shall not be considered employees of the City, shall be independent thereof and shall have no claim against the City as to pension, workers compensation, unemployment compensation, insurance, salary, wages or other employee rights of privileges granted by operation of law or by the City of Boynton Beach and shall be 18 years of age or older_ The contractor may be working in areas containing sensitive or restricted information or materials. All employees must be covered by a blanket fidelity bond in the amount of $10,000; a copy of which must be provided to the City upon notification of award. The contractor will provide uniforms to all employees. No employees will be allowed access to any area without a uniform. The minimum uniform will consist of a tee-shirt clearly identifying the company's name and will be worn at all times while working on City premises. All employees assigned by the contractor shall be fully capable, experienced, and trained in the work they are employed to perform. They shall be physically able to do the work specified in the scope of services. 111116. Prior to any employee of the contractor commencing work, the contractor shall submit to the Maintenance Manager, the name, home address, date of birth, social security number, sex, race, driver's license number and background checks of all employees, including supervisors of the contractor for a background check as referred to per No. 6 ,Contractor Responsibility. Only with permission from the Contract Administrator will the City issue an access card and a janitorial closet key for the Utilities Administration Building and East Water Treatment Plant. The access card and the janitorial closet key will be requested by the contractor upon arrival at these two (2) buildings and returned to the place of entry each and every day services are provided. Then and only then, may the contractor's employees' commence work. Entry to the West Water Treatment Plant will be requested by the contractor upon arrival; an access card or janitorial closet key is not necessary within the building. Staff members will be available for assistance if required and the contractor will notify staff when leaving the building_ The contractor will be responsible for notifying the Contract Administrator of any lost City issued access cards, keys or other forms of identification that may be issued and any costs incurred for their replacement. The contractor will be responsible for surrendering City issued access cards, keys and other forms of identification that may be issued at the time of termination or the end of the contract, or final payment will be withheld. The City will have and will exercise full and complete control over granting, denying, withholding, or terminating clearance for the contractor's employees. Contractor's employees whom the City deem careless, discourteous, or otherwise objectionable or who cannot meet standards required for security or other reasons will be prohibited from entering the building(s). 10. SECURITY AND ACCESS The contractor will work in several areas which have secured access, and other areas which are open to the public for meetings, rentals, and other uses. All secured areas shall be maintained in a secured condition and will be locked immediately upon the contractor completing their daily operations. Schedules of all public meetings and uses will be provided to the contractor on a monthly basis and updated as necessary. No exterior doors will be propped open at any time. Daily janitorial services cannot be performed or completed in various conference rooms or meeting areas until meetings have ended. The contractor's operations will not interfere with these meetings. Meeting schedules will in no way diminish the contractor's responsibility for cleaning the meeting areas after use_ 11.KEY CONTROL sow Contractor shall adequately secure the keys, access cards, other entry devices, and codes provided by the City. Contractor shall maintain a record of the key numbers issued to its employees. Contractor shall not duplicate and shall not allow such items to be duplicated. Any such item which becomes lost, missing, or stolen shall be immediately reported to the City representative by the contractor. Should the contractor lose or have stolen any keys or access cards issued to the contractor by the City, the cost of changing locks or keys to the buildings, rooms, or areas accessible by the lost or stolen keys will be deducted from the contractor's invoice to the City for the work performed under this contract. 12. SPECIAL AND UNFORESEEN WORK Due to the generalized nature of the work under this contract, instances may occur where the Utilities Department has need for additional cleaning and janitorial services outside the original intent of this contract. Requests for special work will be authorized in writing only through the Contract Administrator under the Proposed Monthly Price Schedule. An emergency contact number shall be supplied for emergency cleaning services. The contractor will be required to respond by phone within 30 minutes of the call and be on- site with one hour after contacted by the Maintenance Manager. 13. PROTECTION OF PUBLIC AND PRIVATE PROPERTY The contractor shall exercise all necessary caution to protect pedestrian traffic and all public and private property from injury and damage caused by the contractor's operations. Any practice obviously hazardous in the opinion of the Maintenance Manager shall be immediately discontinued by the contractor upon receipt of either written or oral notice to discontinue such practice. The contractor shall comply with all OSHA and other Federal,State, and Municipal safety standards and policies. Contractor shall supply for the City's review and approval Material Safety Data Sheets (MSDS) for all supplies used and shall maintain a MSDS book in the main janitorial closet in every complex. It shall be the responsibility of the successful bidder to maintain the following insurance coverage: worker's compensation insurance; property damage; liability insurance naming the City of Boynton Beach as "An Additional Insured" and vehicular liability insurance, during the time any of his/her personnel are working on City of Boynton Beach property. The vendor shall furnish the City with a certificate of insurance after award has been made prior to the start of any work on City property. Said insured companies must be authorized to do business in the State of Florida and the City will not accept any company that has a rating less than B+ in accordance to A.M. Best's Key Rating Guide, latest edition(see Attachment'A'). 14. LOST AND FOUND ARTICLES Contractor will ensure that all articles found in City buildings or on City property by their employees while performing duties under this contract, will b e returned to the Maintenance Manager or Maintenance Contact no later than one work day after finding the item. 15. JANITORIAL CLOSETS AND UTILITIES Janitorial closets shall be kept orderly and clean at all times. Contractor will use the City's utilities as needed, but without waste by ensuring all water supplies and light fixtures are turned off as cleaning is completed. 16. DISPUTES The contractor shall faithfully perform all work as set forth in these specifications. If the contractor fails to faithfully perform in accordance with the specifications,or if a dispute arises as to the quantity and/or quality of work completed,the Contractor Administrator reserves the right to withhold payment until such time that the performance dispute has been remedied. In case of any doubt or difference of opinion as to items to be furnished hereunder,the decision of the City Manager shall be final and binding upon both parties. 17. BONDING The successful bidder's Bid Bond will be returned upon award and receipt of a Performance Bond by the City. If the awarded contractor fails to perform as agreed upon in the Invitation to Bid, the City shall be entitled to collect or retain part of bond; whichever is necessary to rectify the bidder's unacceptable performance. 18. EXECUTION OF CONTRACT The successful bidder shall, upon written notification from the City, enter into a contract with the City for the performance of work awarded, and shall simultaneously provide the appropriate bonds,indemnities, and insurance required herein. 19. MATERIALS AND EQUIPMENT All products/materials are to be Green Seal Certified or Bio-Renewable and approved by the City prior to their use. Failure to use the approved products/materials will result in a violation of the contract. If and whenever in the specifications a brand name, make, name of any manufacturer, trade name or vendor catalog number is mentioned it is for the purpose of establishing a grade or quality of material only. Since the City does not wish to rule out other competition and equal brands or makes, the phrase OR EQUAL is added. However, if a product other than that specified is proposed, it is the vendor's responsibility to name such a product within his bid and to prove to the City that said product is equal to that specified and to submit brochures, samples, and/or specifications in detail on item(s) submitted. The City shall be the sole judge concerning the merits of the bid submitted. Exceptions are items specified as "NO SUBSTITUTES". The items to be furnished by the contractor will include, but not be limited to, the following: • All paper and soap products including paper towels, toilet paper, and soap. NO SUBSTITUTES: Toilet Tissue-REN06125WB, Single Roll, Bath Tissue, 2ply, 3-3/4 x 4 Paper Towels-REN06131-WB, Controlled Hand Roll Towel, White Hand Soap —REN02544,Antibacterial Foam Soap,200m1-2b Body Soap &Shampoo—REN002493, Renown Gen II,2000m1, Body/Hair Shampoo Grit Soap—SPA2810-04,Grub Scrub Hand Soap w/Pumice, Flat Top Gallons • All deodorant blocks for urinals and manufacturer's approved cleaner for water- free urinals. • All plastic liners for waste receptacles. • All cleaning materials and equipment necessary to complete specifications including wiping and dust rags, mops, brooms, buckets, vacuum cleaners, buffing machines, carpet extractors, and specialty equipment including waste collection containers. • A listing of all materials and equipment to be used shall be part of the proposal and shall be of industrial or commercial type. • A record of all Material Safety Data Sheets (MSDS) for those products/materials used or stored on City property shall be maintained at each complex at all times for public reference as outlined in No. 13, Protection of Public and Private Property. Anticipated Annual Quantities of Product Usage: PAPER TOWELS: 23 cases/12 rolls per case TOILET PAPER: 23 cases/96 rolls per case GARBAGE BAGS: Small—25 cases/100 bags per case; Large—20 cases/100 bags per case HAND SOAP: 20 cases/2 containers per case 20. QUALITY STANDARDS AND WORKMANSHIP The following statements indicate the general standards and workmanship to be furnished under this contract: Garbage/Trash&Recycling All garbage/trash and recycling from the interior and exterior of the facilities is to be gathered and not co-mingled and then placed into the appropriate carts and/or containers provided by the City. (Note: The collection of garbage/trash does not include the large trash barrels throughout the grounds of our parks. Also, nothing shall be removed from desks and/or tables as all trash/recycling must be in the appropriate receptacle or next to the receptacle marked as trash or recycling in order to be collected.) All garbage/trash and recycling collection containers are to be wiped out/down as necessary to provide a clean appearance and pleasant smell and then lined with a plastic bag of the appropriate size. Paper &Soap Dispenser Maintenance All paper and soap dispensers will be filled with the specified products as noted in No. 22, Materials and Equipment. The exteriors of all dispensers are to be washed or wiped down to remove all dirt, dust, and miscellaneous debris. Malfunctioning dispensers are to be marked with a note stating "Out of Order" and reported immediately to Christopher Roschek, Utilities Engineering Manager, and (561) 742-6413. Floor Cleaning-Hard Floors NOTE: Proper safety signage will be used for the safety of the buildings' occupants and visitors should they appear when any Hard Floor Cleaning occurs. Hard floor cleaning will include open areas, in corners, behind doors, under the furniture, stairs, and stairwells. All paper clips, staples, loose material, etc., shall be picked up and properly disposed of. Dust mopped floors should be done with dust control treated mops or microfiber cloths. Wet mopping will present a clean floor that is free of streaks, smears, and dried dirt. Using dirty mop water is unacceptable and used mop water is to be dumped immediately after the completion of mopping an area. Mop water is not to be dumped in any landscaping or in any storm drains. Only approved cleaners/detergents will be used in the mop water for wet mopping hard floor surfaces. All floor drains are to be clean of dirt build-up and thoroughly rinsed after restrooms or locker room cleaning. VCT (green vinyl type flooring) & Marble to be spray buffed to show a "Wet Look"gloss. Spray buffing shall only be accomplished after the floor is cleaned of all dirt or loose material. NOTE: VCT (green vinyl type flooring) is typically used, but not limited to stairwell steps. VCT & Marble to be refinished with floors being completely stripped of all wax to the original surface of the floor, resealed with an approved product, re-coated with a minimum of three (3) coats of an approved wax allow, each coat allowed to dry before applying the next coat, and buffed using an appropriate buffing machine to show a"Wet Look"gloss. Ceramic Tile grout will be machine scrubbed and damp mopped to lift embedded dirt and then sealed to minimize any odors from being absorbed into the porous grout.- Floor Cleaning —Carpet Carpet vacuuming and cleaning will include open areas, in corners, behind doors, and under the furniture. All paper clips, staples, loose material, etc., shall be picked up and properly disposed of. Carpet vacuuming will be accomplished only with a properly maintained vacuum cleaner with a hepa-filtration system and will include carpeted floor mats; floor mats are not to be broom cleaned. Carpet is to be spot cleaned and cleaned only with an approved dry method extraction system. Heavy use carpet areas and carpeted mats will be cleaned to maintain a dirty-free appearance. Furniture Cleaning All vinyl, metal, and/or wood surfaces of furniture are to be wiped to eliminate any dust, dirt, or grime leaving the surface free of streaks and residue. Cloth surfaces of furniture will be spot cleaned with an approved dry method extraction system. Glass &Mirror Cleaning Glass and mirrored surfaces will be cleaned free from streaks, smears, and spots. Horizontal/Flat Surface Cleaning Horizontal/Flat surfaces shall be cleaned and/or dusted completely free of all loose and adhering dirt or other foreign material on the original finish of a surface. A clean surface will appear both physically and visually clean, free from streaks, or other residue. Vent Cleaning All air conditioning supply and return air vents are to be wiped down with a treated soft cloth to remove all dust, dirt, and grime. PVC Blind Cleaning PVC Blinds are to be vacuumed on both sides with a soft-brush attachment. Water Fountain Cleaning Water fountains both on the interior and exterior of the facilities are to be cleaned and sanitized and all chrome is to be polished. Break Room Cleaning Break room cleaning shall consist of Garbage/Trash & Recycling, Paper& Soap Dispenser Maintenance, Floor Cleaning, Furniture Cleaning, Glass & Mirror Cleaning, Horizontal/Flat Surface Cleaning, and the cleaning and polishing of all chrome/metal fixtures, appliance exteriors including vending machines, and the cleaning and disinfecting of sinks to be free from dirt, food particles, grease, grime, and stains_ Restrooms and Locker Room Cleaning NOTE: Water free urinals will be cleaned in accordance with the manufacturer's Instructions. Restroom and locker room cleaning shall consist of Garbage/Trash & Recycling, Paper & Soap Dispenser Maintenance, Floor Cleaning, Furniture Cleaning, Glass & Mirror Cleaning, Horizontal/Flat Surface Cleaning, and the cleaning and polishing of all chrome/metal fixtures, and the cleaning and disinfecting of all sinks, toilets, and urinals to be from dirt, grime, and stains. Janitorial Closets Janitorial closets will be clean with stock and equipment stored neatly. Trash and used materials/supplies including dirty mop water are not to be left in the closet at any time. All faucets/valves are left securely in the closed position. No lights ate to be left on when the closet is not in use. Elevators Elevator doors and walls are to be cleaned of any dirt. Elevator floors are to be swept or vacuumed according to the type of flooring in the elevator. Exterior/Interior Window Cleaning Wash and squeegee dry all windows both on the exterior and interior leaving the glass streak-free. All dirt and dirty water must be wiped or rinsed off the window sills. 21. TASK SCHEDULES-DAILY TASKS (TASK"A") (Refer to No. 20,Quality Standards and Workmanship for details.) • Garbage/Trash& Recycling • Paper &Soap Dispenser Maintenance • Floor Cleaning —Hard Floors to be Dust Mopped • Floor Cleaning —Carpet and Carpeted Floor Mats to be vacuumed • Glass & Mirror Cleaning —Storefronts and Entranceways • Water Fountain Cleaning • Break Room Cleaning • Restrooms and Locker Room Cleaning • Janitorial Closets • Elevators 22. TASK SCHEDULE-WEEKLY TASKS TASK ("B") (Refer to No. 20,Quality Standards and Workmanship for details.) • Floor Cleaning-Hard Floors to Wet Mopped • Floor Cleaning —Carpet to be Spot Cleaned • Furniture Cleaning-Wipe Down • Horizontal/Flat Surface Cleaning 23. TASK SCHEDULE-MONTHLY TASKS ("C") (Refer to No. 20,Quality Standards and Workmanship for details.) • Floor Cleaning-Hard Floors (VCT & Marble) to be Spray Buffed • Vent Cleaning 24. TASK SCHEDULE-QUARTERLY TASKS TASK("D") (Refer to No. 20,Quality Standards and Workmanship for details.) • Floor Cleaning-Hard Floors(Ceramic Tile) Machine Scrub Grout, Damp Mop, and Seal 25. TASK SCHEDULE-SEMI-ANNUAL TASKS TASK("E") (Refer to No. 20, Quality Standards and Workmanship for details.) Semi-annual tasks are to be completed in February and August. Scheduling will be coordinated with the Maintenance Manager and the Departmental Contact to ensure that no programming or rentals of the facilities are scheduled • Floor Cleaning-Hard Floors(VCT& Marble) Refinished • Floor Cleaning—Carpet to be cleaned in its entirety;this is not spot cleaning • PVC Blind Cleaning 26. TASK SCHEDULE-ANNUAL TASK (TASK "F") (Refer to No. 20, Quality Standards and Workmanship for details.) Annual task is to be completed in February. Scheduling will be coordinated with the Maintenance Contact and the Departmental Contact to ensure that no programming or rentals of the facilities are scheduled. • Exterior/Interior Window Cleaning ACCPREP CERTIFICATE OF LIABILITY INSURANCE °ATE(/MWD°"Y"") 01/22/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAMECT HASSAN WRAYA FAX Able Insurance Agency PHONE Extk (954)738-0500 Pvc,tioi: (954)738-0400 595 E Sample Rd AOORES& infoa@ableusa.net Pompano Beach,FL 33064 INSURERS)AFFORDING COVERAGE NAIC s INSURER BURLINGON INSURANCE COMPANY INSURED INSURER B: PROGRESSIVE EXPRESS INSURANCE COMPAN Vazza Cleaning Corp INSURER c: UNITED STATES LIABILITY INSURANCE COMPAI 9150 BELVEDERE RD STE 107 INSURER D: ASCENDANT INSURANCE CO. INSURER E: International Insurance company of Hannover ROYAL PALM BEACH,FL 33411 (954)638-69 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ei�L POLICY NUMBER ( /Y EFF SUBR POLICY (1 POLICY EXP QTS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000.00 DAMAGE TO RENTED —' X COMMERCIAL GENERAL LIABILITY PREMISES(Ea occurrence) $ 100,000.00 CLAIMS-MADE X OCCUR MED EXP(Any one person) $ 5,000.00 A Y Y 864B003289 08/28/2018 08/28/2019 PERSONAL&ADV INJURY $ 1,000,000.00 GENERAL AGGREGATE _ $ 2,000,000.00 GENII AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $ 2,000,000.00 POLICY n J r I I LOC CARE,CUSTODY,CNT $ 25,000.00 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 1,000,000.00 (Ea accident) $ X ANY AUTO BODILY INJURY(Per person) $ B ALL OWNED SCHEDULED AUTOS 'AUTOS Y Y 06316913-6 02/28/2018 02/28/2019 BODILY INJURY(Per accident) $ NON-OWNED PROPERTY DAMAGE HIRED AUTOS _ AUTOS (Per accident) _ X UMBRELLA A LIAB X OCCUR EACH OCCURRENCE $ 2,000,000.00 C EXCESS UAB CLAIMS-MADE XL1561607D 08/28/2018 08/28/2019 AGGREGATE $ 2,000,000.00 DED RETENTION$ $ WORKERS COMPENSATIONC STTU- OTH- AND EMPLOYERS'LIABILITY X TORY LAIMITS °R - AND OFFICER/MEMBEANY EXC EXCLUDED?PROPRIETOR/PARTNER/EXECUTIVE YY NIA Y WC-67966-3 10/03/2018 10/03/2019 E.L.EACH ACCIDENT $ 1,000,000.00 (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000.00 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1,000,000.00 Equipment Floater $5000 E IP06A000206-01 06/28/2018 06/28/2019 DESCRIPTION OF OPERATIONS!LOCATIONS/VEHICLES(Attach ACORD 101,Additional Remarks Schedule,if more space is required) CITY OF BOYNTON BEACH IS LISTED AS ADDITIONAL INSURED CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Boynton Beach 100 E.Boynton Beach Blvd AUTHORIZED REPRESENTATIVE Boynton Beach,FL 33435 ACORD 25(2010/05) ©1988-2010 ACORD CORPORATION.All rights reserved. The ACORD name and logo are registered marks of ACORD