R19-0101
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RESOLUTION NO. R19 - 010
A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA,
AUTHORIZING THE CITY MANAGER TO SIGN A QUOTE FROM
SPILLMAN TECHNOLOGIES INC., A MOTOROLA SOLUTIONS
COMPANY FOR MANAGED SERVICES IN CONNECTION WITH
THE POLICE RECORDS MANAGEMENT SVCS (RMS) FOR A
TOTAL FIVE (5) YEAR COST OF $157,250 INCLUDING A FIRST
YEAR COST OF $47,922.00; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, in November 2017 the City of Boynton Beach entered into a contract
with Spillman Technologies to provide records management systems and cad (computer
aided dispatching) as a result of RFP No. 007-2110-1.7/JMA for RFP for Public Safety
Software; and
WHEREAS, during the implementation process staff determined that having
Spillman Technologies conduct Managed Services related to both the primary and failover
server systems was in the best interest of the City; and
WHEREAS, staff has recommended that the City Commission approve and
authorize the City Manager to sign a quote from Spillman Technologies Inc., a Motorola
Solutions Company for Managed Services in connection with the Police Records
Management Services (RMS) for a total five (5) year cost of $157,250 including a first
year cost of $47,922.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
being true and correct and are hereby made a specific part of this Resolution upon adoption
aereof.
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Beach. 14355.1.Spillman_Technologies_(Police_Records_Management)_ Reso.docx
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Section 2. The City Commission of the City of Boynton Beach, Florida, hereby
authorizes and directs the City Manager to sign a quote from Spillman Technologies Inc., a
Motorola Solutions Company for Managed Services in connection with the Police Records
Management Services (RMS) for a total five (5) year cost of $157,250 including a first year cost
of $47,922.00, a copy of which is attached hereto as Exhibit "A."
Section 3. This Resolution shall become effective immediately upon passage.
PASSED AND ADOPTED this day of X9 9'U<4 , 2019.
CITY OF BOYNTON BEACH, FLORIDA
YES NO
Mayor — Steven B. Grant
Vice Mayor — Christina L. Romelus /
Commissioner — Mack McCray
Commissioner — Justin Katz
l
Commissioner — Aimee Kelley
VOTE
ATTEST:
Judo A. Pyle,
CitW Clerk
(City Seal)
t�2Q
CAProgram Files (x86)\neevia.com\docConverterPro\temp\NVDC\45A8D611-C74D-46C5-A417-00B1B5445020\Boynton
Beach. 14355.1. Spillman_Technologies_(Police_Records_Management)_-_Reso.docx
lq-
•
technologies,inc.
a Motorola Solutions Company
Quote and Purchase Addendum
Quoted Date: December 18, 2018 Quote Number: 181030
Quote Expiration: March 18, 2019 Prepared By: Billy Duncan
Services Included
• First-year Maintenance — For the specific module(s) listed in this document, all
upgrades and live phone support services are included for the entire first year.
• Project Management and Installation —Spillman Technologies will assign a
Flex Project Manager as the agency's single point of contact. This individual will
coordinate Spillman's expert installation and training staff as needed to ensure a
smooth upgrade transition.
Included in Quote
• Solutions II Server Installation and Fail-Over h Package Quote
Configuration $18,090
• Solutions II Managed Server and Application t
Services-Five Years @ $27,332 Per Year $157,250
• Solutions II One Time On-Boarding Fee $2,500
Note: Initial Invoice $47,922
Future Maintenance
• Future maintenance is estimated for your planning purposes and is not included
in this purchase.
• 2nd-year maintenance will begin 12 months from production implementation.
2nd Year Managed Service Total: $27,332
3rd Year Managed Service Total: $27,332
4th Year Managed Service Total $27,332
5th Year Managed Service Total $27,332
The Customer's signature below constitutes its agreement to purchase the licenses,
products and/or services according to the terms quoted by Spillman Technologies within
this document. This document shall serve as an addendum to the Purchase Agreement
previously entered into between the Customer and Spillman Technologies. The terms and
4625 LAKE PARK BLVD.,SALT LAKE CITY,UT,84120 1 TOLL-FREE:800.860.8026 1 FAX:801.902.1210
splilman
echnologies,inc.
a Motorola Solutions Company
conditions of the Purchase Agreement, as well as the related License Agreement and
Support Agreement, shall apply to the items quoted herein.
Boynton Beach Police Department
.. .. ._.. A thorized
Customer NameSignature
c \ / L-1 / Q D \°I, _,.0 - -- Esta-.��-�r-%a 0.217 MAI-Woe-71-
Date Print Name and Title
CITY ATTORNEY
4625 LAKE PARK BLVD.,SALT LAKE CITY,UT,84120 1 TOLL-FREE:800.860.8026 l FAX:801.902.1210
QQ Request for Taxpayer
Form .9 Give Form to the
(Rev.November 2017) Identification Number and Certification requester.Do not
Department of the Treasury send to the IRS.
Internal Revenue Service I.Go to www.irs.gov/FormW9 for instructions and the latest information.
1 Name(as shown on your income tax return).Name is required on this line;do not leave this line blank.
Motorola Solutions,Inc.
2 Business name/disregarded entity name,if different from above
3 Check appropriate box for federal tax classification of the person whose name is entered on line 1.Check only one of the 4 Exemptions(codes apply only to
following seven boxes. certain entities,not individuals;see
instructions on page 3):
o ❑ IndividuaVsole proprietor or ID C Corporation 0 S Corporation ❑ Partnership ❑Trust/estate
a single-member LLC
y Exempt payee code(if any)
❑ Limited liability company.Enter the tax classification(C=C corporation,S=S corporation,P=Partnership)►
2 Note:Check the appropriate box in the line above for the tax classification of the single-member owner. Do not check Exemption from FATCA reporting
e LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is
code Of any)
a u another LLC that is not disregarded from the owner for U.S.federal tax purposes.Otherwise,a single-member LLC that
is disregarded from the owner should check the appropriate box for the tax classification of its owner.
❑ Other(see Instructions)► (Applies a,K.•„is m•lnwn•d artald•the U.S.)
y5 Address(number,street,and apt.or suite no.)See instructions. Requester's name and address(optional)
a 4625 W.Lake Park Blvd.
N
6 City,state,and ZIP code
Salt Lake City,UT 84120
7 List account number(s)here(optional)
Part I Taxpayer Identification Number(TIN)
Enter your TIN in the appropriate box.The TIN provided must match the name given on line 1 to avoid I Social security number
backup withholding.For individuals,this is generally your social security number(SSN).However,for a
resident alien,sole proprietor,or disregarded entity,see the instructions for Part I,later.For other - -
entities,it Is your employer identification number(EIN).If you do not have a number,see How to get a
TIN,later. or
Note:If the account is in more than one name,see the instructions for line 1.Also see What Name and I Employer identification number
Number To Give the Requester for guidelines on whose number to enter.
3 6 - 1 1 1 5 8 0 0
Part II Certification
Under penalties of perjury,I certify that:
1.The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me);and
2.I am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue
Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am
no longer subject to backup withholding;and
3.I am a U.S.citizen or other U.S.person(defined below);and
4.The FATCA code(s)entered on this form(If any)indicating that I am exempt from FATCA reporting is correct.
Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because
you have failed to report all Interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage interest paid,
acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement(IRA),and generally,payments
other than Interest and dividends,you are not required to sign the certification,but you must provide your correct TIN.See the instructions for Part II,later.
Sign Signature of
Here U.S.person► l�L�u : ?�— Date► 6/8/18
General Instructions •Form 1099-DIV(dividends,including those from stocks or mutual
funds)
Section references are to the Internal Revenue Code unless otherwise .Form 1099-MISC(various types of income,prizes,awards,or gross
noted. proceeds)
Future developments.For the latest information about developments •
related to Form W-9 and its instructions,such as legislation enacted Form 10 (stock or mutual fund sales and certain other
after they were published,go to www.irs.gov/FormW9. transactionnss b by brokers)
•Form 1099-S(proceeds from real estate transactions)
Purpose of Form •Form 1099-K(merchant card and third party network transactions)
An individual or entity(Form W-9 requester)who is required to file an •Form 1098(home mortgage interest),1098-E(student loan interest),
Information return with the IRS must obtain your correct taxpayer 1098-T(tuition)
identification number(TIN)which may be your social security number •Form 1099-C(canceled debt)
(SSN),individual taxpayer identification number(ITIN),adoption •Form 1099-A(acquisition or abandonment of secured property)
taxpayer identification number(ATIN),or employer identification number Use Form W-9 only if you are a U.S.person(including a resident
(EIN),to report on an information return the amount paid to you,or other alien),to provide your correct TIN.
amount reportable on an information return.Examples of information
returns include,but are not limited to,the following. If you do not return Form W-9 to the requester with a TIN,you might
•Form 1099-INT(interest earned or paid) be subject to backup withholding.See What is backup withholding,
later.
Cat.No.10231X Form W-9(Rev.11-2017)