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Agenda 09-06-18 The City of wr Boynton Beach y City Commission Agenda Thursday, September 6, 2018, 6:30 PM Intracoastal Park Clubhouse 2240 N. Federal Highway Regular City Commission Meeting - REVISED - Resolution Number Added to Item 6D and Item 11A Has Been Added. 2ND REVISION - Following Items Have Been Added to the Agenda 3B - Announcements, 11 B and 11 C New Business Boynton Beach City Commission Mayor Steven B. Grant (At Large) Vice Mayor Christina L. Romelus (District III) Commissioner Justin Katz (District 1) Commissioner Mack McCray (District 11) Commissioner Joe Casello (District IV) Lori LaVerriere, City Manager James Cherof, City Attorney Judith A. Pyle, City Clerk *MISSION* To create a sustainable community by providing exceptional municipal services, in a financially responsible manner. -to- die,,C0 Page 1 of 715 www.boynton-beach.org WELCOME Thank you for attending the City Commission Meeting GENERAL RULES & PROCEDURES FOR PUBLIC PARTICIPATION AT CITYOF BOYNTON BEACH COMMISSION MEETINGS THE AGENDA: There is an official agenda for every meeting of the City Commissioners, which determines the order of business conducted at the meeting. The City Commission will not take action upon any matter, proposal, or item of business, which is not listed upon the official agenda, unless a majority of the Commission has first consented to the presentation for consideration and action. • Consent Agenda Items: These are items which the Commission does not need to discuss individually and which are voted on as a group. • Regular Agenda Items: These are items which the Commission will discuss individually in the order listed on the agenda. • Voice Vote: A voice vote by the Commission indicates approval of the agenda item. This can be by either a regular voice vote with "Ayes& Nays" or by a roll call vote. SPEAKING AT COMMISSION MEETINGS: The public is encouraged to offer comment to the Commission at their meetings during Public Hearings, Public Audience, and on any regular agenda item, as hereinafter described. City Commission meetings are business meetings and, as such, the Commission retains the right to impose time limits on the discussion on an issue. • Public Hearings: Any citizen may speak on an official agenda item under the section entitled "Public Hearings." • Public Audience: Any citizen may be heard concerning any matter within the scope of the jurisdiction of the Commission - Time Limit- Three (3) Minutes • Regular Agenda Items: Any citizen may speak on any official agenda item(s) listed on the agenda after a motion has been made and properly seconded, with the exception of Consent Agenda Items that have not been pulled for separate vote, reports, presentations and first reading of Ordinances - Time Limit- Three (3) minutes ADDRESSING THE COMMISSION: When addressing the Commission, please step up to either podium and state, for the record, your name and address. DECORUM: Any person who disputes the meeting while addressing the Commission may be ordered by the presiding officer to cease further comments and/or to step down from the podium. Failure to discontinue comments or step down when so ordered shall be treated as a continuing disruption of the public meeting. An order by the presiding officer issued to control the decorum of the meeting is binding, unless over-ruled by the majority vote of the Commission members present. Please turn off all pagers and cellular phones in the City Commission Chambers while the City Commission Meeting is in session. City Commission meetings are held in the Boynton Beach City Commission Chambers, 100 East Boynton Beach Boulevard, Boynton Beach. All regular meetings are held typically on the first and third Tuesdays of Page 2of715 every month, starting at 6:30 p.m. (Please check the Agenda Schedule- some meetings have been moved due to Holidays/Election Day). 1. OPENINGS A. Call to Order - Mayor Steven B. Grant I nvocation Pledge of Allegiance to the Flag led by Commissioner McCray Roll Call Agenda Approval: 1. Additions, Deletions, Corrections 2. Adoption 2. OTHER A. Conduct First Public Budget Hearing for FY 2018/2019 Proposed Millage and Tentative Annual Operating Budget. PROPOSED RESOLUTION NO. R18-118- Adopt the proposed millage rate for the General Fund for Fiscal Year 2018-2019. PROPOSED RESOLUTION NO. R18-119- Adopt the Tentative Budget for the General Fund and all other funds for Fiscal Year 2018-2019. B. Informational items by Members of the City Commission 3. ANNOUNCEMENTS, COMMUNITYAND SPECIAL EVENTS AND PRESENTATIONS A. Announce September Commission Meetings: • Special Commission meeting on Tuesday, September 11, 2018 at 6:OOpm prior to the CRA meeting to consider a Final Fire Assessment Rate Resolution; and • Thursday, September 20, 2018, Regular Commission meeting to include Final Millage Adoption and Final Public Hearing on the FY 18/19 budget. All to be held at Intracoastal Park Clubhouse B. Announce a 911 Remembrance Memorial Ceremony to be held on Tuesday, September 11, 2018 at Veterans Memorial Park, 411 N. Federal Hwy. at 9:30 a.m. 4. PUBLIC AUDIENCE INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at the discretion of the Chair, this 3 minute allowance may need to be adjusted depending on the level of business coming before the City Commission) 5. ADMINISTRATIVE A. Appoint eligible members of the community to serve in vacant positions on City advisory boards. The following Regular (Reg) and Alternate (Alt) Student (Stu) and Nonvoting Stu (N/V Stu) openings exist: Arts Commission: 2 Alts Page 3of715 Building Board of Adjustments &Appeals: 1 Reg and 2 Alts Education and Youth Advisory Bd: 1 Reg Senior Advisory Bd: 1 Alt 6. CONSENTAGENDA Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments A. Approve an increase of $75,000 to the purchase order #180642 with US Water Services for the use of supplemental labor in the operation of the East Water Plant. The revised total for the FY 17/18 will be $250,000. The increase is primarily due to unforeseen additional staff/hours from US Water to supplement City staff vacancies and cover existing City staff vacation. We are utilizing the City of West Palm Beach Supplemental Staff Agreement with U.S. Water Services Corporation (ITB 16-17-119)for water and wastewater operation and management services. B. Approve the expenditure of $57,450 for the mandated engineering inspection (required every 5 years) of our 5 potable storage tanks by Crom Coatings and Restorations (CCR), a subsidiary of Crom, LLC who are the original constructors. This will be a sole source. C. Approve reduction of the performance bond by the amount of $456,368.60 (95%) for the completion of the paving, grading, and drainage improvements in association with the 500 Ocean project, this will leave a remaining performance bond amount of$24,019.40 (5%). D. PROPPOSED RESOLUTION NO. R18-0120- Approve utilizing the Prince William County Public Schools Contract # R-TC-17006 under the US Communities Cooperative with Amazon Business for the purchase of hardware, tools, computer supplies and equipment for an estimated annual expenditure of $40,000. The US Communities procurement process satisfies the City's competitive bid requirements. E. Approve utilizing the HGACBuy Contract No. PR11-16 to purchase three (3) pre- engineered pavilions for Sara Sims Park from RCP Shelters, Inc. of Stuart, FL for estimated cost of $50,848.50. City staff has reviewed and determined that The Houston-Galveston Area Council's procurement process satisfies the City's competitive bid requirements. F. Authorize the City Manager to sign a thirty six (36) month agreement with Dynalink Communications for telecommunications services in order to proceed with the relocation of phone services to the temporary City Hall. G. Approve acceptance of a one-month extension to the interim contract for "Landscape Maintenance," Contract No. X020-2730-13/J MA, with various Landscape Maintenance companies effective September 1, 2018. H. Approve the one-year extension for RFPs/Bids and/ or piggy-backs for the procurement of services and/or commodities as described in the written report for September 06, 2018- "Request for Extensions and/or Piggybacks". I. Approve the minutes from City Commission meeting held on July 16 and 17, 2018. 7. BIDS AND PURCHASES OVER $100,000 A. Approve the purchase of vehicles as anticipated in the fleet replacement fund for FY 2018-19 & FY 2020-21 replacement cycle in the estimated amount of $1,962,019.02 from General GMC Truck Sales, Orlando Freightliner and Nextran Truck Center by utilizing the Florida Sheriff's Association Contract #FSA17-VEH15.0 and Container Systems & Equipment Co. Inc. (Sole Source Vendor) for nine (9) Solid Waste vehicles. B. Award bid for Landscape Maintenance Services for Utility Sites, in response to Bid No.:034- 2821-18/IT to the top 2 ranked proposals. The first proposal from Blue Marlin Investments, Inc. dba Cayco Landscaping in the amount of $74,780 plus an allowance for potential additional Page 4of715 services of $5,000 for a estimated annual amount of $79,780.00; and the second proposal is from Vincent and Sons Landscaping, Inc. in the bid amount of $160,619 plus an allowance of $10,000 for potential additional services for an estimated annual amount of$170,619. C. Approve the employee group medical, dental, vision, life, long term disability, and short term disability insurance programs for Fiscal Year 2018-2019 and authorize City Manager to sign required documents for the following policies per the Request for Proposal for "Group Medical, Dental, Vision, Life, Long Term Disability, and Short Term Disability Insurance" RFP No. 025-1610-18/IT: PROPOSED RESOLUTION NO. R18-121- Approve and authorize City Manager to sign an agreement with United Healthcare for City's group Medical Insurance for the plan year October 1, 2018 through September 30, 2019; PROPOSED RESOLUTION NO. R18-122- Approve and authorize City Manager to sign an agreement with United Healthcare for City's group Dental Insurance for the plan year October 1, 2018 through September 30, 2020; PROPOSED RESOLUTION NO. R18-123- Approve and authorize City Manager to sign an agreement with United Healthcare for City's group Vision Insurance for the plan year October 1, 2018 through September 30, 2021; PROPOSED RESOLUTION NO. R18-124- Approve and authorize City Manager to sign an agreement with Minnesota Life Insurance Company for City's group Life Insurance and Accidental Death & Dismemberment (AD&D) for the plan year October 1, 2018 through September 30, 2021; PROPOSED RESOLUTION NO. R18-125- Approve and authorize City Manager to sign an agreement with Unum for City's group Long Term Disability Insurance for the plan year October 1, 2018 through September 30, 2020; and PROPOSED RESOLUTION NO. R18-126- Approve and authorize City Manager to sign an agreement with Unum for City's group Short Term Disability Insurance for the plan year October 1, 2018 through September 30, 2020. 8. PUBLIC HEARING 7 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS The City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission. 9. CITY MANAGER'S REPORT - None 10. UNFINISHED BUSINESS - None 11. NEW BUSINESS A. Commissioner Casello requested to discuss diesel exhaust systems for the Fire Stations. B. Mayor requested to discuss potential environmental regulations pertaining to the use of straws and polystyrene (styrofoam)within the City. C. Mayor requested to discuss potential use of Campaign Contribution Statement—copy attached. 12. LEGAL A. PROPOSED ORDINANCE NO. 18-022 - FIRST READING -Approve amending City Code of Ordinances Section 16-22 so that park rangers to have the same authority as the director and any park attendant to eject from the park or beach any person acting in violation of this article. Page 5of715 B. PROPOSED ORDINANCE NO. 18-019 - FIRST READING - City Commission to consider amending Part 11, Chapter 2, Article I of the Code of Ordinances to create a new subsection prohibiting board member lobbying. (TABLED - STAFF RECOMMENDS ITEM REMAIN TABLED) C. PROPOSED ORDINANCE NO. 18-020 - SECOND READING - PUBLIC HEARING - Approve amendments to the regulations governing the methodology used for approving the Utility rates governing water, wastewater (Chapter 26-9), reuse water (Chapter 26-508), and the stormwater assessment fee (Chapter 26-403); allowing rates to be set annually by resolution of the Commission. D. PROPOSED ORDINANCE NO. 18-016 - SECOND READING -Approve Amateur Radio & TV Antennas (CDRV18-001) amending Chapter 3. Article V. Section 12 of the Land Development Regulations to update terminology, restrict the number of towers allowed, establish height limits and setbacks, while maintaining consistency with preemption regulations by the Federal Communications Commission (FCC). City-initiated. (TABLED - STAFF RECOMMENDS ITEM REMAIN TABLED) E. PROPOSED ORDINANCE NO. 18-017 - SECOND READING -Approve Wireless Communication Facilities (CDRV 18-001) amending Chapter 3. Article V. Section 13 of the Land Development Regulations to implement regulations consistent with State legislation known as the Advanced Wireless Infrastructure Deployment Act that regulates W CF within public rights-of- way. City-initiated. (TABLED -- STAFF RECOMMENDS ITEM REMAIN TABLED) F. PROPOSED ORDINANCE NO. 18-021 — SECOND READING - An ordinance amending Chapter 10, section 10-30 of the City Code approving a rate increase in residential single family and multi-family garbage rates for fiscal year 2018-19, 2019-20 and 2020-21. 13. FUTURE AGENDA ITEMS A. Commission wants to discuss public safety as it relates to the Town Square Redevelopment- TBD B. Staff to bring information concerning the following land parcels for the Commission to review - TBD Nichols Property Rolling Green Girl Scout Park C. Staff to bring back to Commission results of negotiation with property owner a real estate purchase and sale agreement between the City of Boynton Beach and Brittany Bumgardner for a vacant parcel at the end of SW 24th Avenue adjacent to 1-95. - TBD D. Approve Good Stone Townhomes annexation (ANNEX 18-001)Applicant: Good Stone, LLC. Approve Good Stone Townhomes Future Land Use Map Amendment (LUAR 18-002) from Palm Beach County's Commercial High with a maximum density of 5 dwelling units/acre (CH/5) to Special High Density Residential (SHDR). Applicant: Good Stone, LLC. Approve Good Stone Townhomes Rezoning (LUAR 18-002) from Palm Beach County's Commercial General (CG) to Infill Planned Unit Development (IPUD). Applicant: Good Stone, LLC -September 20, 2018 E. Approve Good Stone Townhomes New Site Plan (NWSP 18-001) to allow construction of a multi- family residential project consisting of four (4), three-story townhomes totaling 12,180 square feet and related site improvements, located on the southeast corner of Federal Highway and Chukker Road. This request is in coordination with applications for Annexation, Future Land Use Amendment, and Rezoning. Applicant: Good Stone, LLC - September 20, 2018 F. Approve 125 E. Boynton Beach Blvd. Major Site Plan Modification (MSPM 18-004) to construct a one-story, 1,226 square foot addition to an existing 1,780 square foot office building and related site improvements, at 125 E. Boynton Beach Blvd. in the C-3 (Community Commercial) zoning district. Applicant: Limor Drillich. - September 20, 2018 Page 6of715 G. Approve Cottage District Alley Abandonment (ABAN 18-001) allowing abandonment of the unimproved 15-foot wide alley running east / west from Seacrest Boulevard to NE 1st Street, between NE 4th Avenue and NE 5th Avenue. Applicant: Michael Simon, CRA Executive Director. - September 20, 2018 H. Approve Arden Park abandonment (ABAN 18-002) allowing the abandonment of the unimproved, 10.2-foot wide alley running north /south from NE 9th Avenue, for a distance of approximately 148 feet, to the south end of Lot 2 of the Robert Wells' Subdivision, between NE 3rd Street and Railroad Avenue. Applicant: Michael Simon, CRA Executive Director. - September 20, 2018 I. Commission to discuss Commission Meeting that would normally be scheduled for Tuesday, January 1, 2019 and decide to either re-schedule or cancel the meeting - October 2, 2018 J. Consideration of I nterlocal Agreement between City of Boynton Beach and Town of Hypoluxo for the City to provide water and sewer service to the Town - October 2, 2018 14. ADJOURNMENT NOTICE IFA PERSON DECIDES TO APPEALANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING,HUSHE WILL NEEDA RECORD OF THE PROCEEDINGSAND,FOR SUCH PURPOSE,HUSHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING 1S MADE,WHICH RECORD INCLUDES THE TESTIMONYAND EVIDENCE UPON WHICH THEAPPEAL 1S TO BE BASED.(F.S 286.0105) THE CITY SHALL FURNISH APPROPRIATEAUXII.IARYAIDSAND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL W1THA DISABILITYAN FQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OFA SERVICE,PROGRAM,ORACTIVITY CONDUCTED BY THE CITY.PLEASE CONTACT THE CITY CLERKS OFFICE,(561)742-6060 OR(TTY)1-800-955-8771,AT LEAST 48 HOURS PRIOR TO THE PROGRAM ORACTIVITY 1N ORDER FOR THE CITY TO REASONABLYACCOMMODATE YOUR REQUEST. ADD1TIONALAGENDA ITEMS MAY BEADDED SUBSEQUENT TO THE PUBLICATION OF THEAGENDA ON THE C1TYS WEB SITE. INFORMATION REGARDING 1TEMSADDED TO THEAGENDAAFTER IT 1S PUBLISHED ON THE C1TYS WEB SITE CAN BE OBTAINED FROM THE OFFICE OF THE CITY CLERK. Page7of715 1.A. OPENING ITEMS 9/6/2018 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 9/6/2018 REQUESTED ACTION BY COMMISSION: Call to Order- Mayor Steven B. Grant I nvocation Pledge of Allegiance to the Flag led by Commissioner McCray Roll Call Agenda Approval: 1. Additions, Deletions, Corrections 2. Adoption EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: Non-budgeted ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 8of715 2.A. OTHER 9/6/2018 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 9/6/2018 REQUESTED ACTION BY COMMISSION: Conduct First Public Budget Hearing for FY 2018/2019 Proposed Millage and Tentative Annual Operating B udget. PROPOSED RESOLUTION NO. R18-118-Adopt the proposed millage rate for the General Fund for Fiscal Year 2018-2019. PROPOSED RESOLUTION NO. R18-119-Adopt the Tentative Budget for the General Fund and all other funds for Fiscal Year 2018-2019. EXPLANATION OF REQUEST: Staff will provide a budget overview(power point). As a result of the Budget Workshops that were held on July 16th and 17th, 2018 the City Commission approved a proposed millage rate of 7.9000 mills and a proposed General Fund budget of$91,124,026. The proposed FY 18/19 General Fund Budget of$91,124,026 is an increase of 9.5% or $7,882,949 over the original adopted FY 17/18 General Fund Budget of$83,241,077. Based on commission decisions since the July budget workshops, the following changes have been incorporated into the proposed tentative budget. 1) Increased General Government Capital Improvement Fund from $1,513,842 to $7,945,310. This was needed to reflect the remaining cost of the High School Renovation and couple minor changes in projects. 2) Increased Local Government Surtax Capital Projects Fund from $9,786,693 to $10,076,693 to account for a couple minor changes in projects. 2) Increased Water and Sewer Utility Capital Improvement Fund from $28,490,000 to $35,590,000. This was needed to reflect adding the cost of the District Energy Plant in the amount of$11 M and moving three projects totaling $3.9M out one year from FY 18/19 to FY19/20, for a net increase of$7.1 M. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The annual budget provides appropriations to provide City services. FISCAL IMPACT: Budgeted Adoption of the millage rate and budget allows for appropriations to provide City services. Page 9of715 ALTERNATIVES: N/A STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Description D Resolution Reso Proposed Millage FY18/19 D Resolution Reso Tentative Budget FY 18/19 Page 10 of 715 I RESOLUTION R18- 2 3 A RESOLUTION OF THE CITY OF BOYNTON BEACH, 4 FLORIDA ADOPTING A PROPOSED MILLAGE RATE 5 FOR THE CITY'S GENERAL OPERATING FUND FOR 6 THE FISCAL YEAR BEGINNING OCTOBER 1, 2018 AND 7 ENDING SEPTEMBER 30, 2019, ANNOUNCING THE 8 PERCENT, IF ANY, THE PROPOSED MILLAGE RATE 9 EXCEEDS THE ROLLED-BACK RATE; ANNOUNCING 10 THE DATE, TIME AND PLACE OF THE SECOND AND 11 FINAL PUBLIC HEARING ON THE BUDGET AND 12 MILLAGE RATE; PROVIDING FOR SEVERABILITY, 13 CONFLICTS AND PROVIDING AN EFFECTIVE DATE. 14 15 WHEREAS, a tentative budget has been prepared estimating expenditures and 16 revenues of the City of Boynton Beach, Florida, for the ensuing year, with detailed 17 information, including revenues to be derived from sources other than ad valorem levy, and 18 the administrative staff of the City has made recommendations as to the amount necessary 19 to be appropriated for the ensuing year; and 20 WHEREAS, the City Commission has conducted a public hearing and considered 21 the recommendations, the suggested tentative budget, and the proposed millage necessary to 22 be levied to carry on the government of the City for the ensuing year; 23 WHEREAS, the City of Boynton Beach, Florida, has followed the procedures as 24 outlined in Florida Statutes Section 200.065. 25 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 26 THE CITY OF BOYNTON BEACH, FLORIDA THAT: 27 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 28 being true and correct and are hereby made a specific part of this Resolution upon adoption 29 hereof. 30 Section 2. The proposed Millage Rate for the 2018-2019 Fiscal Year shall be 31 7.9000 for the General Fund. 32 Section 3. A copy of the tentative budget shall be published in one issue of a Page 11 of 715 33 newspaper published in Palm Beach County, Florida, and at the same time the public will be 34 notified of a public hearing to be held on the 20th day of September, 2018, at 6:30 P.M. for 35 the purpose of hearing suggestions, agreements, objections or criticisms of the tentative 36 budget and millage. This meeting is for the purpose of setting a final tax levy and final 37 budget. 38 Section 4. The proposed millage rate is 5.53 % above the computed rolled 39 back rate of 7.4863 40 Section 5. If any clause, section, or other part of this Resolution shall be held by 41 any Court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional or 42 invalid part shall be considered as eliminated and shall in no way affect the validity of the 43 other provisions of this Resolution. 44 Section 6. This Resolution shall become effective immediately upon passage. 45 PASSED AND ADOPTED this day of , 2018. 46 CITY OF BOYNTON BEACH, FLORIDA 47 YES NO 48 49 Mayor— Steven B. Grant 50 51 Vice Mayor—Christina L. Romelus 52 53 Commissioner—Mack McCray 54 55 Commissioner—Justin Katz 56 57 Commissioner—Joe Casello 58 59 VOTE 6o ATTEST: 61 62 63 Judith A. Pyle, CMC 64 City Clerk 65 66 67 (Corporate Seal) Page 12 of 715 I RESOLUTION R18- 2 3 A RESOLUTION OF THE CITY OF BOYNTON BEACH, 4 FLORIDA, ADOPTING A TENTATIVE BUDGET FOR THE 5 FISCAL YEAR BEGINNING OCTOBER 1, 2018, AND 6 ENDING SEPTEMBER 30, 2019; PROVIDING FOR 7 SEVERABILITY, CONFLICTS, AND AN EFFECTIVE 8 DATE. 9 10 WHEREAS, a tentative budget has been prepared by the City Manager estimating 11 expenditures, transfers, and revenues of the City of Boynton Beach for the ensuing year, 12 with detailed information, including revenues to be derived from sources other than the ad 13 valorem tax levy, and she has made recommendations as to the amount necessary to be 14 appropriated for the ensuing year; and 15 WHEREAS, the City Commission of the City of Boynton Beach has conducted a 16 public hearing in accordance with s. 200.065 Florida Statutes on the City's tentative budget 17 and the proposed millage rate. 18 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 19 THE CITY OF BOYNTON BEACH, FLORIDA: 20 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 21 being true and correct and are hereby made a specific part of this Resolution upon adoption 22 hereof. 23 Section 2. That the tentative budget of the City of Boynton Beach, Florida, for 24 the fiscal year beginning October 1, 2018 and ending September 30, 2019, a copy of which 25 is attached hereto, is hereby adopted and the appropriations set out therein are hereby made 26 to maintain and carry on the government of the City of Boynton Beach, Florida. 27 Section 3. There is hereby appropriated the sum of $ 91,124,026 to the 28 General Fund for the payment of operating expenditures, transfers to other funds, and 29 necessary capital outlays for the City Government pursuant to the terms of the above budget. 30 Section 4. That there is hereby appropriated the sum of$ 1,056,236 to the 31 Traffic Safety Special Revenue Fund for the payment of operating expenditures, transfers 32 to other funds, and necessary capital outlays. 33 1 Page 13 of 715 34 Section 5. That there is hereby appropriated the sum of$ 1,301,150 to the 35 Local Option Gas Tax Special Revenue Fund for the payment of operating expenditures, 36 transfers to other funds, and necessary capital outlays. 37 Section 6. That there is hereby appropriated the sum of $ 242,011 to the 38 Community Improvements Special Revenue Fund for the payment of operating 39 expenditures, transfers to other funds, and necessary capital outlays. 40 Section 7. That there is hereby appropriated the sum of$ 284,868 to the 41 Public Arts Special Revenue Fund for the payment of operating expenditures, transfers to 42 other funds, and necessary capital outlays. 43 Section 8. That there is hereby appropriated the sum of $ 575,993 to the 44 Recreation Program Special Revenue Fund for the payment of operating expenditures, 45 transfers to other funds, and necessary capital outlays. 46 Section 9. That there is hereby appropriated the sum of$ 10,200,000 to the 47 Public Service Tax Debt Service Fund for the purpose of payment operating expenditures, 48 transfers to other funds, and the principal and interest due on the public service tax bonds of 49 the City not subject to statutory exemptions and for redeeming such bonds as they mature. 50 Section 10. That there is hereby appropriated the sum of$ 7,945,310 to the 51 General Capital Improvement Capital Projects Fund for the payment of transfers to 52 other funds and capital outlays pursuant to the terms of the above budget. 53 Section 11. That there is hereby appropriated the sum of$ 10,076,693 to the 54 Local Government Surtax Capital Projects Fund for the payment of transfers to other 55 funds and capital outlays pursuant to the terms of the above budget. 56 Section 12. That there is hereby appropriated the sum of $ 246,067 to the 57 Parks & Recreation Facilities Trust Fund for the payment of transfers to other funds and 58 capital outlays pursuant to the terms of the above budget. 59 Section 13. That there is hereby appropriated the sum of$ 48,708,104 to the 60 Water and Sewer Utility Enterprise Fund for operating expenditures, debt service, 61 transfers to other funds, and necessary capital outlay. 62 63 2 Page 14 of 715 64 Section 14. That there is hereby appropriated the sum of$ 35,590,000 to 65 the Water and Sewer Utility Capital Improvement Enterprise Fund for the payment of 66 capital outlays pursuant to the terms of the above budget. 67 Section 15. That there is hereby appropriated the sum of$ 1,757,244 to the 68 Golf Course Enterprise Fund for operating expenditures, transfer to other funds, and 69 necessary capital outlays. 70 Section 16. That there is hereby appropriated the sum of$ 11,077,993 to the 71 Solid Waste Enterprise Fund for the payment of operating expenditures, transfers to other 72 funds and necessary capital outlays. 73 Section 17. That there is hereby appropriated the sum of$ 8,832,734 to the 74 Fleet Maintenance Internal Service Fund for the payment of operating expenditures, 75 transfers to other funds, and necessary capital outlays. 76 Section 18. That there is hereby appropriated the sum of $ 378,078 to the 77 Warehouse Internal Service Fund for the payment of operating expenditures, transfers to 78 other funds, and necessary capital outlays. 79 Section 19. That there is hereby appropriated the sum of$ 5,618,740 to the 80 Self-Insurance Internal Service Fund for the payment of operating expenditures, transfers 81 to other funds, and necessary capital outlays. 82 Section 20. That there is hereby appropriated the sum of $ 350,736 the 83 Cemetery Special Revenue Fund for the payment of operating expenditures, transfers to 84 other funds, and necessary capital outlays. 85 Section 21. A copy of the tentative budget summary shall be published in one 86 issue of a newspaper published in Palm Beach County and at the same time the public will 87 be notified of a public hearing to be held on the 20th day of September, 2018, at 6:30 P.M. 88 for the purpose of hearing suggestions, agreements, objections or criticisms of the final 89 budget and millage. This meeting is for the purpose of setting a final ad valorem tax levy 90 and final budget. 91 Section 22. All delinquent taxes collected during the ensuing fiscal year as 92 proceeds from levies of operation millages of prior years are hereby specifically 93 appropriated for the use of the General Fund. 3 Page 15 of 715 94 Section 23. If any clause, section or other part of this Resolution shall be held by 95 any court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional 96 or invalid part shall be considered as eliminated and shall in no way affect the validity of the 97 remaining portions of this Resolution. 98 Section 24. All Resolutions or parts of Resolutions in conflict herewith are hereby 99 repealed to the extent of such conflict. 100 Section 25. This Resolution shall become effective immediately upon passage. 101 102 PASSED AND ADOPTED this day of , 2018. 103 104 105 CITY OF BOYNTON BEACH, FLORIDA 106 107 YES NO 108 109 Mayor— Steven B. Grant 110 111 Vice Mayor—Christina L. Romelus 112 113 Commissioner—Mack McCray 114 115 Commissioner—Justin Katz 116 117 Commissioner—Joe Casello 118 119 120 VOTE 121 122 ATTEST: 123 124 125 126 Judith A. Pyle, CMC 127 City Clerk 128 129 130 131 (Corporate Seal) 132 133 4 Page 16 of 715 2.B. OTHER 9/6/2018 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 9/6/2018 REQUESTED ACTION BY COMMISSION: Informational items by Members of the City Commission EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: CLIMATE ACTION DISCUSSION: Is this a grant? Grant Amount: Page 17 of 715 3.A. ANNOUNCEMENTS, COMMUNITYAND SPECIAL EVENTS AND PRESENTATIONS 9/6/2018 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 9/6/2018 REQUESTED ACTION BY COMMISSION: Announce September Commission Meetings: • Special Commission meeting on Tuesday, September 11, 2018 at 6:00pm prior to the CRA meeting to consider a Final Fire Assessment Rate Resolution; and • Thursday, September 20, 2018, Regular Commission meeting to include Final Millage Adoption and Final Public Hearing on the FY 18/19 budget. All to be held at Intracoastal Park Clubhouse EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 18 of 715 3.B. ANNOUNCEMENTS, COMMUNITYAND SPECIAL EVENTS AND PRESENTATIONS 9/6/2018 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 9/6/2018 REQUESTED ACTION BY COMMISSION: Announce a 911 Remembrance Memorial Ceremony to be held on Tuesday, September 11, 2018 at Veterans Memorial Park, 411 N. Federal Hwy. at 9:30 a.m. EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 19 of 715 5.A. ADMINISTRATIVE 9/6/2018 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 9/6/2018 REQUESTED ACTION BY COMMISSION: Appoint eligible members of the community to serve in vacant positions on City advisory boards. The following Regular (Reg) and Alternate (Alt) Student (Stu) and Nonvoting Stu (N/V Stu) openings exist: Arts Commission: 2 Alts Building Board of Adjustments&Appeals: 1 Reg and 2 Alts Education and Youth Advisory Bd: 1 Reg Senior Advisory Bd: 1 Alt EXPLANATION OF REQUEST: The attached list contains the names of those who have applied for vacancies on the various Advisory Boards. A list of vacancies is provided with the designated Commission members having responsibility for the appointment to fill each vacancy. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Appointments are necessary to keep our Advisory Board full and operating as effectively as possible. FISCAL IMPACT: Non-budgeted None ALTERNATIVES: Allow vacancies to remain unfilled. STRATEGIC PLAN: Building Wealth in the Community STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 20 of 715 ATTACHMENTS: Type Description D Other Appointments 009-06-18 D Other Wilkinson Request D Other Oyer Susan Page 21 of 715 APPOINTMENTS AND APPLICANTS FOR SEPTEMBER 6, 2018 Arts Commission It McCray Alt 2 yr term to 12/19 Tabled(3) III Romelus Alt 2 yr term to 12/19 Tabled(2) Applicants Susan Oyer Building Board of Adjustments and Appeals IV Casello Alt 2 yr term to 12/18) III Romelus Alt 2 yr term to 12/19 Tabled (3) 1 Katz Reg 3 yr term to 12/18 Tabled(3) Applicants None Education and Youth Advisory Board Mayor Grant Alt 2 yr.term to 12/18 Applicants Lod Wilkinson—Recent Member(See emails attached) Senior Advisory Board Mayor Grant Alt 2 yr term to 12/19 Applicants None Page 22 of 715 e, Ju th From: Lori Wilkinson <lorisigns@gmail.com> ® Thursday,August 16, 2018 2:46 PM To: Pyle,Judith;Tiffany North Subject, EYAB membership Hi Judith! I wanted to officially write a letter to let you know that I am definitely still interested in being a part of the Education and Youth Advisory Board. I know I have missed four meetings, but as I said to the person in your office that I spoke to, sometimes life just gets in the way of life. I am intending to make all the rest of the meetings for this year and Dr North, the Chair of our board, is going to also send a letter on my behalf to allow me to stay. It is certainly not for lack of want, after about 19 years on this board,that I have missed the meetings. Please consider allowing me to stay. Thank you, Lori Wilkinson Page 23 of 715 e. Judith From: Tiffany North <drtiffanynorth@hotrnail.com> ® Friday,August 31, 2018 10:09 AM To: City Clerk Subject: Lori Wilkerson. Good day the City of Boynton Beach Education and Youth Board supports the reappointment of Lori Wilkerson as a continued board member, Thank you Regards Dr Tiffany North President of City of Boynton Beach Education and Youth Advisory Board Regards Dr Tiffany North Page 24 of 715 Ellis, Shaxia From: susanoyer <noreply@123formbuilder.io> Sent: Monday, August 06, 2018 4:06 PM To: City Clerk Subject: Advisory Board Appointment application Today's date 08/06/2018 Name Susan Oyer Gender Female Phone number 561-736-1251 Address 140 SE 27th Way PO Box 57 Boynton Beach FL 33435 United States Email susanoyer@gmail.com _. _: Current occupation or, if retired, prior occupation Teacher r Education BA--Political Science, MA--Education, GIS Certificate = ' ` Are you a registered voter? Yes 4 Do you reside within the , Boynton Beach City limits? Yes Do you own/manage a yes business within City limits? If"yes", name of business: Co-owner: 500 & 417 Ocean Properties LLC ` Are you currently serving yes on a City board? y Have you served on a City yes board in the past? If"yes",which board(s) Current: Historic Preservation for about 5 years, Planning and Development and when? for just over 1 year Past: Arts Commission for about 1 1/21 years ending last May 2017 Have you ever been No convicted of a crime? If"yes",when and where? Advisory Board Arts Commission Personal Qualifications I've sat on the Arts Commission before. I still actively participate by going to meetings as I can and attending events. 3 Page 25 of 715 I own fine art and kinetic art, have been to several of the world's top museums, and attend art events in the county. I have volunteered to work on Kinetic for 2019. If appointed, I will resign from Historic Preservation Board. It seldom meets, so I feel that the City is neglecting it. I want to make a difference in my City, and going back onto the Arts Commission will allow me to make a difference, be involved, and be officially supportive of our amazing Kinetic Event in 2019. Professional Memberships OF Alumni Association--member Florida Blue Key alumni--member PEO--women's philanthropic, educational, organization--member Lake Worth Pioneers Association--President and life member St. George's Society of Palm Beach--President, Treasurer, founder Greater Boynton Beach Sister Cities Committee, Inc--executive board SCI PAC--political action committee--VP of Membership, founding member Boynton Beach Historical Society--exec board and member Feel free to attach/upload an extra sheet or resume. Certification 1, the applicant, hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. The message has been sent from 165.161.8.44(United States)at 2018-08-06 15:05:31 on Internet Explorer 11.0 Entry ID: 286 Referrer:www.boynton-beach.org/boards-and-committees Form Host: www.123formbuilder.com/form-583214/AdvisorV-Board-Appointment-Application 4 Page 26 of 715 6.A. CONSENTAGENDA 9/6/2018 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 9/6/2018 REQUESTED ACTION BY COMMISSION: Approve an increase of$75,000 to the purchase order #180642 with US Water Services for the use of supplemental labor in the operation of the East Water Plant. The revised total for the FY 17/18 will be $250,000. The increase is primarily due to unforeseen additional staff/hours from US Water to supplement City staff vacancies and cover existing City staff vacation. We are utilizing the City of West Palm Beach Supplemental Staff Agreement with U.S. Water Services Corporation (ITB 16-17-119) for water and wastewater operation and management services. EXPLANATION OF REQUEST: On December 19, 2017 the Commission approved utilizing this contract for supplemental personnel for needed water and wastewater operators when necessary. The approval was for an estimated amount of $175,000 for FY 17/18, during the fiscal year the department has needed to utilize this contract more than anticipated and now requests the Commission increase the authorized amount by $75,000 from $175,000 to $250,000. Boynton Beach Utilities (Utilities) utilizes U.S. Water Services Corporation (U.S. Water) for the provision of water and wastewater operators to support existing operations in the event personnel deficits cannot be covered internally. Utilities is required to provide licensed operators to man their water and wastewater facilities as specified in the Florida Administrative Code. The competitive market for these operators in our area has resulted in ongoing vacancies that must be covered either through overtime or by utilizing contract personnel. The department has been unable to fill all of the vacancies despite a continuous recruitment effort. This has led us to need additional assistance above the original plan. The department hopes to increase it's ability to attract and retain licensed operators during the FY 18/19 budget. The recent success of some of our trainee operators in passing the relevant exams should help reduce the need for this help going forward. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The use of these personnel will ensure that we stay in compliance with the regulations set forth in the Florida Administrative Code. FISCAL IMPACT: Non-budgeted Funding will be through accounts, 401-2811-536-49-17 and 401-2815- 536-49-17. ALTERNATIVES: None. We are required to have licensed operators at all times. Efforts to train additional operators from within existing staffing is already in place. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: Page 27 of 715 CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Description D Addendum US Water Contract Page 28 of 715 June 7, 2017 US 'Water Services Corporation 4939 Cross Bayou Blvd. New Port Richey, FL. 34652 Subject: Supplemental Staff Agreement Dear Sirs: Enclosed is an original of the above-referenced document that has been duly executed by the authorized officials of the City of'West Palm Beach for your files. a you, ��'&�WdL) Robin Hewitt Lead Contract Specialist cc: File 401 CLEMATIS STREET P.O. BOX 3366 WEST PALM BEACH, FL 33441 Page 29 of 715 561.822.2100 ^A too -an CITY OFWEST PALM BEACH WEST PALM BEACH SUPPLEMENTAL STAFF AGREEMENT Contract No: 1026O Provider Name: U.S.Water Services Corporation Provider Address: 4Q3QCross Bayou Boulevard New Port Richey, FL 34852 Email: Telephone: 727-848-8202 ` FEkE|N#2@-OOQ8021 Services: Provider shall provide staffing ("Supplemental Workers") on an as-needed basis for the City's Water Treatment Plant and the East Central Regional Water Reclamation Facility for the following job positions: 1. State nfFlorida Certified "A''Water Treatment Operator 2. State ofFlorida Certified °B"Water Treatment Operator 3. State ofFlorida Certified "C"Water Treatment Operator 4. State of Florida Certified°A"Wastewater Treatment Operator 5. State of Florida Certified "B"Wastewater Treatment Operator 8. State ofFlorida Certified "C"Wastewater Treatment Operator T. Project Engineer 8. Maintenance Mechanic The job positions are described in further detail in the City's Invitation for Bid 16-17-119, o copy of which is attached hereto as Exhibit A, and incorporated into this Agreement by reference. No minimum amount of Services are guaranteed bythis Agreement. City Procurement: |T8 16-17-119 Special Tmnnm: 1. The City ofWest Palm Beach Public Utilities Department vesmn/em the right to interview any potential staff and approve Vrdeny placement. 2. : Should an opening for a permanent position within the City come available, the Supplemental Worker may apply for the position. The City reserves the right to hire the Supplemental Worker without any financial obligation hothe Provider. 3. Shift. Water Treatment Operators and Wastewater Treatment Operators mayl be required to work eight (8) ortwelve (i2) hour shifts. 4. Vacation Pay: If a Supplemental Worker qualifies for a vacation under their employment contract with the Provider, the Supplemental Worker shall give the City two (2) weeks' notice before the start ofsuch vacation. The Provider nhmU be responsible for any vacation pay due the Supplemental Worker. Additiona||y, if the assignment is ongoing at the time of the Supplemental Worker's vacation, the Provider shall provide a replacement worker. 5. Overtime: Should any assignment require the Supplemental Worker to work more than forty (40) hours inany given week, the City shall pay anovertime rate equal to1-1/2times the agreed upon hourly rate. O. : o. Provider(s) nhgU be responsible for employment screening, henting, evaluations, edvertining, reoruibmomt, and disciplinary actions involving any Supplemental Worker under this contract. USWater-Supplemental Workforce 1A28O 051617-2 P@Qel30 Of 715 Screening and testing procedures used by the Provider must ensure that the required know|edBe, skills and ab8itiee, and minimum entrance requirements asdetailed Exhibit Aare met. b. Provider(e) shall be responsible for the administration and maintenance ofall employment and payroll nacorda, payroll prooeooinQ, remittance of payroll and to»ey, including the provision for the distributions of payroll time sheets and checks, for all Supplemental Workers provided under this contract, o. Provider(s) mhm|| provide paychecks for Supplemental Workers making deductions required of employers by ntote, federal and local |ows, including deductions for social security and withholding taxes. d. Prnvider(s) sha|| make all contributions for unemployment compensation funds as required by federal and state laws and process claims asindicated. e. Pnovider(m) mho|| ensure Supplemental Workers report on the specified date atthe requested time, kothe appropriate user facility, ready tmcommence work. f. Provider/s\ sha|| agree that the City retains the right to reject orstop time on any Supplemental Worker who fails to perform assigned duties satisfactorily, who is not dressed appropriately for an assignment, who violates any federal, state or local negu|ednm, disrupts the activities of the oa|mg agency to which Supplemental Worker is ansignnd, or for any other reason is considered umenoeptab�|einthe judgment nfthe City. g. Provider(a) aha|| abide by all ordinances and laws pertaining totheir operation and secure all required licenses and permits. h. Prnvider(a) shall be responsible for obtaining all necessary permits, licenses, and/or registration cards, |-Q forms (U.S. Department of Justice, Immigration and Naturalization Service - Employment Eligibility Verification) in compliance with all applicable fedena|, state and local shobuAas pertaining to the services specified herein. Prnvider(o) shall certify in writing that all required documentation is on file in their office, certifying the referrals are eligible for employment inthe United States. i. Provider(s) muetcomp|yvvithaUrequirementmofthe/\mehoenswithDlaabi|itienAct. Location ufServices: 1. City ofWest Palm Beach Water Treatment Plant 2. East Central Regional Water Reclamation Facility City Department: Public Utilities. Service Term: Recurring services: nnamAs-Needed basis. Recurring ommioee to be provided through: Three years from the date of execution of this Agreement bythe City. The Agreement may berenewed for two additional one (1) year terms upon the mutual written agreement ofthe parties. Fees: Hourly rate mnfollows: Job Title Hourly Rate Hourly Holiday Rate 1, State of Florida Certified "A"Water Treatment Operator $72.00 $108.00 2. State of Florida Certified "B"Water Treatment Operator $65.00 $97.50 3, State of Florida Certified "C"Water Treatment Operator $55,00 $82.50 4. State of Florida Certified "A"Wastewater Treatment Operator $72.00 $108.00 5. State of Florida Certified "B"Wastewater Treatment Operator $65.00 $97.50 6. State of Florida Certified "C"Wastewater Treatment Operator $55.00 $82.50 7. ELo ect Engineer $120.00 $180.00 8. Maintenance Mechanic $60,00 $90.00 USWater'Supplemental Workforce 19260 051617-2 P@Qe231 Of 715 Hourly rates are inclusive of all costs imcluding, but not limited to, the cost of overhead, profit, imsuusnne, taxes, and incidentals. Billing begins atthe time the Supplemental Worker arrives onsite and checks inbuwork. The City will not pay for any travel time toand from the site. Invoice Schedule: 0 Monthly Invoice THIS AGREEMENT ("Agreement") iemade byand between the PROVIDER identified above and the City of West Palm Beach (^Ciky" or^0tiUty"). 401 Clematis Street, West Palm Beech, FL 33401, In consideration of the covenants and conditions set forth in this Agreement, Provider and City agree as follows: 1- Services. Provider shall provide all equipment, materials and labor necessary to provide the services described above (the "8arvimas^), Provider shall render the Services in a diligent, careful and thorough manner consistent with good business practice. Time shall beofthe essence with respect boall matters set forth inthis Agreement. The Services shall be completed, to the City's sotisfaoMon, in accordance with the time frames indicated above. 2. Fee. The City shall pay Provider the Fee indicated above (the "Fee"). The Fee shall be the mu|e compensation paid to provider in connection with the rendition of the Services and the performance of any and all of its other obligations under this Agreement and shall include any out-of-pocket or other axpenoeo, including travel expenses, incurred byProvider. 3. Invoices. Invoices must identify the PO number and shall be submitted to: West Palm Beach Finance Department, Attn: Ar#uunbe Paymb|e, P.O. Box 3300, West Palm Beaoh, FL 33402-3368. Invoices shall show the notmna of the service and dates(s) of service. Umvoi000 based on hourly rates shall show the actual hours vvnrkmd, person performing services, nature of the aemloe' hourly rate, and dotee(e) ofservice. Invoices may be submitted no more equenUythan monthly. Hommver, all services rendered prior toSeptember 3 01 of any given year are required to be invoiced by September 30 t of that year. Provider shall provide W-9 or FE|N#tuCity with first invoice. 4. Pay2me . The Fee shall be paid bayed on receipt of a proper invoice in accordance with the invoice schedule indicated above. Payment will be made vvbh[m 45 days of receipt ofo proper invoice in accordance with the Local Government Prompt Payment Act, Section 218.70. et o|.. Florida Statutes. No payment made under this Agreement shall be onnn|univn evidence of the performance of this Agreement by pnmvlder, either wholly or in part, and no payment shall be construed to be an acceptance of or to relieve Provider of liability for the defective, faulty or incomplete rendition of the Services. 0. Term, This Agreement shall nnmmemn* upon full execution by the parties and continue for a term of three (3) years, unless earlier terminated. The City shall execute this Agreement last, This Agreement may be renewed for two (2) additional one (1) year terms upon the execution ofawritten contract amendment byboth parties. G. Representations,Warranties and Covenants of Provider 8.1 Authority. Provider hereby represents and warrants to the City that it has full power and authority to enter into and fully perform its obligations under this Agreement without the mead for any further corporate or governmental consents or apprnva|a, and that the persons executing this Agreement are authorized toexecute and deliver it. 8.2 Duly Licensed. Provider represents that it is duly licensed to perform the Services under this Agreement and that it will continue to maintain all licenses and approvals required to conduct its business. 03 No Contingency. Provider warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for Pnovider, to solicit or secure this Agreement and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for Pruvider, any fee, oommiaaion, percenbsge, gift, or any other consideration contingent upon or resulting from the avvond or making of this Agreement. In the event of a breach or violation of this provision by U8Water-Supplemental Workforce 1A20O 051817-2 P@Qe332Of715 Provider, the City shall have the right toterminate the Agreementwithout liability and, stits discretion, todeduct from the contract fee, or otherwise pernver, the full amount of such fee, commission, penzontage, gdf, or consideration. 7. Standard of Care. The standard of mana for all Services performed or furnished by Provider under this Agreement will be superior to the care and skill ordinarily used by members of Provider's profession practicing under similar circumstances oratthe same time and inthe same locality. B. Compliance with Laws. In the conduct of the Services under this Agreement, Provider shall comply in all material respects with all applicable federal and state laws and regulations and all applicable county and City ordinances and regulations, including ethics and procurement requirements. 9^ Independent Contractor. It is specifically understood that Provider is an independent contractor. /f Provider is a business firm: (i) Provider acknowledges that its employees will not be covered by the City's workers' compensation insurance; (ii) Provider shall be responsible for social seourih/, unemployment and disability taxes and all other payroll taxes due with respect to Provider's employees who provide Services under this Agreement; (iii) Provider shall have no authority to bind City to any contractual or other obligation whatsoever; (|v) Provider shall be responsible to the City for all work orservices performed by Provider, its employees, agents, orsubcontractors under this Agreement. 10.Right to Audit. Provider shall maintain adequate records for the Services performed under this Agreement for five (5) years following completion of the Services, or conclusion of any ||tiQmdnn regarding this Agreement. The City shall have the right tnaudit Provider's books and records, stthe City's expense, upon prior notice, with regard to the Services provided to the City under this Agreement. Provider shall allow the Qty or its representative to interview all current or former employees to discuss matters pertinent to this Agreement, If an audit inspection in accordance with this section discloses overpricing or overcharges (of any nature) by Provider to the City in excess of one-half of one percent (.5%) of the total contract billings, (1) the reasonable costs of the City's Internal Audit department shall be reimbursed to the City by the Provider and (2) a 1596penalty ofthe overpricing or overcharges shall be assessed. Any adjustments and/or payments which must bemade as m result ofthe audit inspection, including any interest, audit costs and penalties mho|| be made by the Provider within 45 days from presentation ofCity's findings to Provider. Failure by Provider to permit such audit shall be grounds for termination ofthis Agreement bythe City. 11. Property Rights. Any work product, including but not limited to reporte, p|one, dnavvings, tracings, oketoheo, photographs. videos, illustrations, presentations, PovverPoint, specNMoatinnm, mapo, computer files, electronic data, and other documents (electronic or paper) prepared or created in the course of the performance of the Services or obtained in the performance of this Agreement, as well as all data oo1|ected, together with summaries and charts derived therefrom, will be considered works made for hire and shall be the exclusive property of the City upon their creation without restriction or limitation on their use and will be made available, upon request, to the City at any time during the performance of such Services. Upon delivery tuthe City ofsaid work product, the City will become the custodian thereof in accordance with Chapter 110, Florida Statutes. Provider will not copyright any material or work product developed under this Agreement. Any reuse of Provider's prepared documents by the City, except for the specific purpose intended henaumder, will be at City's eo|n risk and without liability orlegal exposure to Provider nrits sub-contractors. 12. Insurance. Unless waived in writing below bythe applicable Department Dineutor, Provider shall purchase from and maintain during the term of the 8ervim*n, and all applicable statutes of limitation periods, the following insurance: (o) Comprehensive General Liability insurance in on amount not less than $1,000'000.00 Combined Single Limit per each occurrence and $1.880.080 aggnagah*, with bodily injury |imnito, which may not be subject toaself-insured retention ordeductible exceeding $25.000. J Commercial General Liability Insurance is waived by the Department Director. Dept. Director Signature US Water Supplemental Workforce 1A28O 051617`2 P@Qe33Of715 (b) Worker's Cnnnp*nmaUmn and Employer's Liability Insurance with limits of Employer's Liability Insurance not |aoe than $500.000 "each anukdent" 8500.000 "disease policy limit," and $500,008 "disease each employee" unless an opt out letter in conformance with Florida Statutes. Chapter 440, has been provided tothe City, LJ Provider is the sole owner and/or employer with less than four non-construction employees and opts out of workers' compensation coverage under Florida Chapter 440. Provider understands that Provider must comply with Sao. 440.055, F.S., and other applicable regulations. Provider isonindependent contractor. Provider Signature <c\ Automobile Liability'. Not less than $1,000,000.00 for injuries per person in any one accident or occurrence and $1.008.000.00 in the aggregate for injuries per occurrence or accident, with $18U,0O0.08for property damage in any one accident or occurrence. May not be subject tpa self- insured retention ordeductible exceeding $1Q,BOD. 0 �� Automobi|eLiab0ity |nouranoeiowaivedbythaDepertmemtOireoor, Dept. Director Signature Gelf-inaunamoesha1| notbeaouepteb|o. A|| imounsnuapdiciesehaUbeissuedbyoempaniestNat(a)ereouthorized to transact business in the State of Florida, (b)have agents upon whom service of process may be made in Palm Beach County, Florida,and(o) have a best's rating ofA,Norbetter. Additional Insured: All liability insurance policies shall name and endorse the following ao additional imsuned(a): the ECR Board, the City of West Palm Beach and its commissioners, officers, employees and agents. Insurance:Certificate of Provider shall provide the City Risk Manager with a copy of the Certificate of Insurance and endorsements evidencing the types of Insurance and coverage required prior to the commencement of Services. It is the Provider's responsibility to ensure that the City's Risk Manager and the Department both have ocurrent Insurance Certificate and endorsements etall times. If Provider's insurance policy is a claims made pu|ioy. Provider shall maintain such insurance coverage for a period of five(5)years after the expiration or termination of this Agreement.Applicable coverage may be met by keeping the policies in fonoe, or by obtaining an extension of coverage commonly known as a reporting endorsement oftail coverage. The provisions of this section shall survive beyond the expiration or termination of this Agreement. 13. {ndemnU�(. Provider agrees to indemnify, defend, save and hold harmless the ECR Board, the City. its offioens, agents and employees, from any claim, demand, suit, |ooa, cost or expense for any damages that may he asserted, claimed or recovered against orfrom City, its oommissionenu, officials, employees or agents arising out of or incidental to or in any way connected with Provider's performance of the Services or caused by or arising out of(a) any aot, omiesion, default or negligence of Provider in the provision of the Oemin*n under this AQnaement� /b\ property damage or personal injury, which damage, injury ordeath arises out of or is incidental to or in any way connected with Provider's execution of Sen/ices under this Agreement; or (n) the violation of fedorel, etete, county or municipal |aws, ordinances or regulations by Provider. This indemnification includem, but is not limited to, the performance of this Agreement by Provider or any act oromission of Provider, its ogentm, eerxonta, oontraotoro, petpane, guests or invitees and includes any costs, attorneys' fees. expenses and liabilities incurred in the defense of any such claims or the investigation thereof. Provider agrees to pay all claims and |uaaes and shall defend all suits, in the name of the ECR Board, the C|ty, its employees, and offioerm, including but not limited to appellate proceedings, and shall pay all oomta, judgments and attorneys' fees which may issue thereon. Qty reserves the right to select its own legal counsel to conduct any defense in any such proceeding and all nnotm and fees associated therewith uhu|X be the responsibility of Provider under this US VVatar-Gupp|emenba| Workforce 10280 031817-2 _ P@Qe534 Of 715 indemnification provision. To the extent considered necessary by the City, any sums due Provider under this Agreement may be retained by City until all of City's claims for indemnification have been nasolved, and any amount withheld shall not be subject to the payment of interest by City. This indemnification agreement is separate and apart from, and in no way limited by, any insurance provided pursuant to this Agreement or otherwise. This paragraph shall not be construed to require Provider to indemnify the City for City's own neg|igenoe, or intentional acts of the City, its agents or employees. Nothing in this Agreement shall be deemed to affect the rights, phvUuQea and sovereign immunities of the City as set forth in Section 768.28. Florida Statutes. This clause shall survive the expiration or termination ofthis Agreement. 14. Termination. 14.1 The City ehsU have the right to terminate this Agreement, in vvho|o or in port' with or without meome, and for its convenience, upon five (5) calendar days written notice to Provider. In the event of termination, the City shall compensate the Provider for all authorized Services satisfactorily performed through the termination date under the payment terms contained inthis Agreement. 14.2 Provider shall immediately deliver all dooumenta, vvhthem information, electronic data and other materials concerning City projects in its possession to the City and obg|| cooperate in transition of its consulting duties to appropriate parties at the direction of the City. 14.3 Upon termination, this Agreement shall have no further force oreffect and the parties shall be relieved of all further liability heneunder, except that the provisions of this Section and the provisions regarding the right to eudit, property rightu, imouronua, indemnification, governing |mvv and litigation ohu|i survive termination of this Agreement and remain in full force and effect. 15. Warrant . Provider shall warrant that the Services shall be free from improper workmanship and/or defective materials for one (1) year from completion. 18. Notices. Notices required hereunder shall be given by written notice sent byregistered U.S. mail, return receipt requested, or byelectronic transmission producing awritten reoord, if to the City. to P.O. Box 3366, West Palm Bearh, FL 33402' attention: City Adminiatrator, and if to Provider, to the address set forth above. 17. Taxes. Provider understands that in performing the Services for the City, Provider is not exempt from paying sales tax to Provider's suppliers for materials required for Provider to perform under this Agreement. Provider shall not be authorized to use City's tax exemption number for purchasing supplies or materials. 18. This Agreement is expressly conditioned upon the availability of funds lawfully appropriated and available for the purposes set out herein as determined in the sole discretion of the City. If funding for this Agreement is in multiple fiscal years, funds must be appropriated each year prior to costs being incurred. Nothing in this paragraph ahe|| prevent the making of contracts with aterm of more than one year. but any contract so made shall be executory only for the value of the services to be rendered or paid for in succeeding fiscal years. In the event funds to finance this Agreement become unavailable, the City may terminate this Agreement upon no less than twenty-four(24) hours notice to Provider. The City shall bethe sole and final authority aotnthe availability offunds. 19. Lobbying Certification. Provider certifies to the best ofits knowledge and belief that no funds or other resources received from the State in omnmootimn with this Agreement will be used directly or indirectly to influence legislation orany other official action by the Florida Legislature or any state agency. 20. Non Discrimination. Provider shall not discriminate against any person because ofrace, color, reUgion, sex, gender identity or expreaaion, genetic informa0on, national origin, age. disability, familial status, marital status orsexual orientation. 21. Assignment. This Agreement requires the skills and experience ofProvider and may not be assigned by Provider. This Agreement shall be binding upon and inure to the benefit of the parties hereto, their successors and permitted assigns. US Water Supplemental Workforce 1Q2GO [� 051617-2 @Qe35 Of 715 22. Any deadline provided for in this Agreement may be extended, as provided in this penagraph, if the deadline is not met because of one ofthe following conditions occurring with respect to that particular project orparcel: fine, sthke, axp|ooion, power blackout, earthquake, volcanic action, Oood, war, civil disturbances, terrorist acts, hurricanes and acts of God. When one of the foregoing conditions interferes with contract performamca, then the party affected may be excused from performance on a day-for-day basis to the extant such party's obligations relate to the performance np interfered with; providod, the party so affected ohe|| use reasonable uffoMo to remedy or remove such causes ofnnn-perfonnenoe. The party so affected shall not be entitled to any additional compensation by reason of any day-for-day extension hereunder. 23. . 23.1 Provider represents that it has not given or accepted a kickback in relation to this Agreement and has not solicited this Agreement bYpayment oracceptance ofa gratuity oroffer ofemployment. 23.2 Provider represents that it has not solicited this contract by payment of gift or gratuity or offer of employment to any official, employee of the City or any City agency or selection committee. 233 Provider represents that itdoes not emp|oy, directly or in0irenUy, the mayor, members of the city commission or any official, department director, head of any City agency, or member of any board, committee nr agency of the City. 23.4 Provider represents that it does not emp|oy, directly or indirecUy, any official of the Qty. Provider represents that it does not emp|oy, directly or indirent|y, any employee or member of any bnand, committee or agency of the City who, alone or together with his household mnmbere, ovvm at least five percent (6%) ofthe total assets and/or common stock ofProvider. 23.5 Provider represents that it has not knowingly given, directly or indirectly, any gift with a value greater than $100 in the aggregate in any calendar year to the mayor, members of the city commission, any department director or head of any City agency, any employee of the City or any City agency, or any member of a board that provides regu|abon, overmight, management orpolicy-setting recommendations regarding Provider orits business. 23.6 Provider nepnaaemto that it presently has no interest and shall acquire no intergmt, either direct or indirect, which would conflict in any manner with its performance under this Agreement. Provider further represents that no person having any interest shall be employed or engaged by it for said Services. 23.7 Provider, its uffioera, pemonmu|, subsidiaries and subcontractors shall not have or hold any continuing or frequently recurring emop|oyment, contractual relationship, business association or other circumstance which may influence or appear to influence Provider's exercise of judgment or quality of the Services being provided under this Agreement. Provider, its mfficora, permonne|, subsidiaries and subcontractors shall not perform consulting work for any third party that would in anyway be in conflict with the Services to be provided to the CRA under this Agreement. 23,8 In the event Provider in permitted to utilize subcontractors to perform any services required by this Agreement, Provider agrees to prohibit such mubcontraotora, by written contract. from having any conflicts eswithin the meaning ofthis section. 24. Public Entity Crimes Act. Provider represents that the execution of this Agreement will not violate the Public Entity Crimes Ant (Section 287.133. Florida Statutaa), and certifies that Provider and its subcontractors under this Agreement have not been placed on the convicted vendor list maintained by the State of Florida Department of Management Services within 36 months from the dab* of submitting a pnmpoae| for this Agreement or entering into this Agreement, Violation of this section may naeu\t in termination of this Agreement and recovery of all monies paid harato, and may result in debarment from City's competitive procurement activities. 25. Unauthorized Aliens, The knowing employment by Provider or its sub-contractors of any alien not authorized to work by the immigration |ewo or the Attorney General of the United States is prohibited and uhoU be m default of this Agreement which results in uni|obaro| termination. Provider further represents that it is not in USWater- Supplemental Workforce 1Q2OO violation of any laws relating to terrorism or money laundering, including Executive Order No. 13224 on Terrorist Financing. 28. Small Business Reguirements. Provider shall comply with the City's 8msU| Business Ordinance set forth in Chapter 00 of the Code of Ordinances of the City of West Palm 8each, which is incorporated herein by this reference. Provider shall comply with the emo|| business commitment contained in Provider's Proposal. Provider shall maintain all relevant records and information necessary to document compliance with the Small Business Ordinance and shall allow the City to inspect and audit such records, 27. Public Records Law. Provider shall comply with Chapter 119. Florida 3tetuhan, regarding public records. Provider shall keep and maintain all documents, records, correspondence, computer files, emails, and/or reports prepared in order to perform the work under this Agreement. A request to inspect or copy public records relating to this Agreement must be made directly to the City. If the City does not possess the requested records, the City shall immediately notify the Provider of the request and the Provider shall provide the records to the City orallow the records to be inspected or copied within a reasonable time at the cost that would not exceed the cost allowed by law. All records stored electronically must bgprovided tothe City, upon request, in aformat that is compatible with the information technology systems of the City. Upon completion of the Agreement, Provider shall transfer, at no cost, to the City all public records in possession of Provider or Provider shall keep and maintain all public msonnds. If Provider keeps and maintains public records upon completion of the Agreement. the Provider shall meet all applicable requirements for retaining public records. If Provider transfers all public records to the City upon completion of the Agreement, the Provider shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements, Provider mhm|[ ensure that public records that are exempt orconfidential and exempt from public records disclosure are not disclosed. Records, that are exempt or confidential and exempt from public records disclosure requirements may include plana, drawings and records related to the physical security nfCity buildings arsecurity systems and shall not be disclosed by Provider' except as authorized bylaw and specifically authorized by City. If Provider does not transfer the records to the public agency upon completion of the Agreement. Provider shall ensure that exempt and confidential records are not disclosed. Failure of the Provider to provide public records to the City within a reasonable time or a||ovvob|e cost may be subject to penalties under Sec. 119.10. Fla. Stot., and may be cause for termination of the Agreement by the City, in addition to any other remedies available under the Agreement orbylaw. IF THE PROVIDER HAS QUESTIONS REGARDING THE /\PpL[[|ATI{]N OF CHAPTER 119, FLORIDA STATUTES, TO THE PROVIDER'S [)UT\/ TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CITY CLERK, WHO IS THE CITY'S CUSTODIAN OF PUBLIC RECORDS, AT: Office of the City Clerk City of West Palm Beach 401 CjeOl8[iG S[nBef West Palm Be8ch, FIL 33401 561-822-1210 ~ CitVC]8rk@VVpb.OrQ. 28. Governing Law. This Agreement shall be construed and interpnated, and the rights of the parties hereto daternmined, in accordance with Florida law without regard to conflicts of law provisions. The City and Provider submit tothe jurisdiction of Florida courts and federal courts located in Florida. The parties agree that proper venue for any suit concerning this Agreement shall be Palm Beach County, Florida, or the Federal Southern District of Florida. Provider agrees to waive all defenses to any suit filed in Florida booed upon improper venue or /onunn nonoonveniena. TO ENCOURAGE PROMPT AND EQUITABLE RESOLUTION OF ANY L|T|GAT|ON, EACH PARTY HEREBY WAIVES ITS RIGHTS TO A TRIAL BY JURY IN ANY LITIGATION RELATED TO THIS AGREEMENT. 29. Severabilitv. In the event that any term or provision of this ohe|| to any extent be held invalid or USVVoter-Supp|ementa| Workforce 19260 051617-2 P@Qe07 Of 715 unenforceable, it is agreed that the remainder of this Agreement, or the application of such terms or provision to persons mrcircumstances other than those as to which itisheld invalid or unenforceable, shall not be affected and every other term and provision of this Agreement shall be deemed valid and enforceable bothe maximum extent permitted by law. 30. Waiver. AnyweivorbyyitherpertyberetunfanyVnen/ monaoftheoovenamho. conditione, orpxn/isionuof this Agreement, shall not be construed to be a vvahmr of any subsequent orother breach of the mama or any covenant, condition orprovision ofthis Agreement. 31- Headings. The headings contained in this Agreement are provided for convenience only and shall not be considered in construing, interpreting orenforcing this Agreement. 32. Inspector General. Provider is aware that the Inspector General of Palm Beach County has the authority to investigate and audit matters relating to the negotiation and performance of this contract, and may demand and obtain records and testimony from Provider and its subcontractors and lower tier subcontractors. Provider understands and agrees that inaddition to all other remedies and consequences provided by law, the failure of Provider or its subcontractor or lower tier subcontractors to fully cooperate with the Inspector General when requested may be deemed by the City to be a material breach of this Agreement justifying its termination. 33. . Any Exhibits attached to this Agreement are incorporated into the terms and conditions of this Agreement. In the event of any conflict between this Agreement and any Exhibits, this Agreement governs. This Agreement embodies the entire agreement and understanding of the parties with respect to the subject matter of this Agreement and supersede all prior and contemporaneous agreements and underotandinga, ons| or written, relating to the subject matter. This Agreement may only be modified bywritten amendment executed bythe City and Provider. 34. . Except as otherwise specifically provided herein' in the event of any conflict between the specific provisions of this Agreement and the requirements or provisions of the Procurement So|icitotiomend/erPropoaa|. thepnuviaionsshaUbeQivenpnaoedenoeinthefo||owiogordar: (1)HhisAgroennent, (2) the Procurement Solicitation; and (3) the Proposal. Wherever posaibia, the provisions of the documents shall beconstrued insuch manner astoavoid conflicts between provisions ofthe various documents. IN WITNESS WHEREOF, the pates hereto have made and executed this Agreement as of the day and year last executed below. U.S. CITY QFWEST PALM BEACH 'y Edward Mitchell Geraldine Muoi6, Mayor Vice President &General Manager / Attest: City Clerk Date: . 2017. CITY ICE Approved and legality US Water- Supplemental Workforce 19260 051617-2 P@Q6638 of 715 5RAL R PROCUREMENT D T 'r !?gi 'r r ` 401 Clematis Street, 3�`' Floor " w West Palm Beach, FL 33401 4 561-822-2130 W . . �pFax:: 561-822-1564 £CAMhT l®'� Invitation to Bid ITB 16-17-119 Public Utilities Supplemental Workforce The City of West Palm Beach is soliciting one or more qualified and responsible vendors to provide, on an as- needed basis, supplemental public utilities operations and support staff. The Contractor(s) selected under this procurement may be awarded separate contracts with the City of West Palm Beach, and/or the East Central Regional Water Reclamation Facility(ECRWRF)under the terms and conditions of this ITB. Bid documents may be acquired electronically and free of charge by logging onto the City's Procurement Department's website at: http://w qE /De artments/Pro(;L,ireryienti olicitations/Bids-List Hard copies of bid documents may also be acquired from the Procurement Department at 401 Clematis Street, Third Floor,West Palm Beach, Florida 33401 —(561)822-2100. Time is of the essence and any proposal received after 3:00 p.m. on April 12, 2017, whether by mail or otherwise, will be returned unopened. The time of receipt shall be determined by the time clock located in the office of the Procurement Department, Bids shall be placed in a sealed envelope, marked in the lower left-hand corner with the bid number, title, date, and hour bids are scheduled to be received. offerors are responsible for insuring that their bid is stamped by Procurement office personnel by the deadline indicated. All bids must be delivered or mailed to: City of West Palm Beach Procurement Department Nathaniel Rubel, Procurement Supervisor 401 Clematis Street,3"L Floor West Palm Beach, FL 33401 ENVELOPES CONTAINING BIDS MUST BE IDENTIFIED AS BID 16-17-119. IMPORTANT: Contact by a Contractor, or anyone representing a Contractor, regarding this ITB with the WPB Mayor, any WPB Commissioner, Officer, City employee, ECR Board Member, ECR Board alternate Member, Commissioner or official of the governing body of any ECR Member, or any Officer or Employee of any ECR Member, other than an employee of the WPB Procurement Department, is grounds for disqualification. Contact with the WPB Procurement Department is for clarification purposes only. NV, i publish Date: March 10,2017 rank Hayden f Director of Procuremen ITB 16-17-119 1 Page 39 of 715 Table of Contents SECTION I — SCOPE OF WORK..................................................... ....................................... 3 SECTION 2 — SPECIAL TERMS..........................................._ .............................................. 30 SECTION 3 — MINIMUM QUALIFICAITONS, and EVALUATION FACTORS ............... .......... 32 SECTION 4 — INSTRUCTIONS TO BIDDERS........................... ............................................ 33 FORM B1 — BID PACKAGE COVER SHEET............... ..._......... ........... ......................... 39 FORMB2 — BID............................................... .................................................................. .... 40 FORM B3 —SCHEDULE OF BID ITEMS ................................................................................ 42 FORM B7 — LIST OF REFERENCES...................................................................................... 43 FORM 138 —AFFIDAVIT OF PRIME BIDDER.......................................................................... 44 FORM B9 — DRUG FREE WORKPLACE CERTIFICATION ................................................... 46 FORM 1311 (SB02) — SUBCONTRACTORS LISTING............................................................. 47 FORM B12 (SB01) —STATEMENT OF SMALL BUSINESS PARTICIPATION....................... 48 FORM 1313 (SB03) — LETTER OF INTENT....................................................................... ..... 49 EQUAL BENEFITS CERTIFICATION FORM.......................................................................... 50 ITB 16-17-119 Page 40 2 of 715 ti '= S s,+v i�v W f I f_'A I NA,, i:I[ F'x 4 11 � SECTION I — SCOPE OF WORK Introduction: The Public Utilities Department is responsible for the Water Treatment Plant, the East Central Regional Water Reclamation Facility (ECRWRF), and the reclaimed water systems. This includes operation and maintenance of all the water lines, fire hydrants, pump stations, sewer lines, and lift stations in our service area. The Department supports wastewater and water laboratories which are HRS certified and NELAC certified for a range of parameters. other services provided include billing, customer service, the Mayor's Response Team, dispatch, and a fiscal and administrative services division. In addition, the Department electricians maintain all six stormwater pump stations and the Water Resources Division restores and maintains approximately 2.5 square miles of preserves along with 25 linear miles of canals and berms, and the City's reservoirs Lake Mangonia and Clear Lake. The East Central Regional Water Reclamation Facility (ECRWRF) is a 70 million gallons per day (mgd) conventional activated sludge secondary treatment plant. The ECRWRF has a five member Board with representatives from each member utility; The City of West Palm Beach, Riviera Beach, Labe Worth, Town of Palm Beach, and Palm Beach County. The City of West Palm Beach Public Utilities has the operation and maintenance responsibility for the facility. Portions of the plant's secondary effluent are discharged to a high-level disinfection facility capable of delivering 22 mgd to meet industrial cooling water demands at the Florida Power and Light West County Energy Center. The balance of secondary effluent is discharged to deep injection wells. Background: The Water Treatment Plant and ECRWRF are undergoing multiple major construction projects which cause for alternative operational strategies and monitoring. This along with a high turnover rate, pending retirements, and a staff in which the majority are trainees; the City of West Palm Beach is seeking supplemental certified operators to help maintain regulatory compliance and assist with various operational projects. Scope of Work: The City of West Palm Beach is requesting additional State of Florida certified water and wastewater treatment operators, engineering and office staff, and other skilled positions. The additional operators would work alongside and in some instances supervise current operations staff. The City of West Palm Beach Public Utilities Department is requesting unit price per hour for each position listed below: Operations: *Operations supplemental staff will be required to work:12 hour shifts 1. State of Florida Certified"A"Water Treatment Operator 2. State of Florida Certified "B"Water Treatment operator 3. State of Florida Certified "C"Water Treatment operator 4. State of Florida Certified"A"Wastewater Treatment Operator 5. State of Florida Certified"B"Wastewater Treatment operator 5. State of Florida Certified "C"Wastewater Treatment Operator Engineering and office Staff: 7. Secretary 8. Project Engineer 9. Customer Service Representative 10. Customer Relations Specialist Skilled Staff: 11. Maintenance Mechanic 12. Utilities Electrician 13. Utilities Controls Technician 14. Laboratory Technician 1 15. Laboratory Technician 11 15, Laboratory Technician III ITB 15-17-119 3 Page 41 of 715 17. Heavy Equipment Operator 18. Maintenance Worker 19. Meter Service Technician | 20� Meter Service Technician || 21� Meter Service Technician III 22. Utility Locator The City of West Palm Beach Public Utilities Department reserves the right to interview any potential staff and approve or deny placement. The City reserves the right to moqwan\additional staff for utility related positions mut specifically mentioned inthis ITB. Supplemental to Hire: Should an opening fora permanent position within the City come available, the supplemental worker may apply for this position. The City reserves the right to hire this supplemental worker without any financial obligation to the Contractor. Vacation Pay: If a supplemental worker qualifies for e vacation under their employment contract with the Contnaotor, that employee will give the City two (2) weeks' notice before the start of such vacation. The Contractor shall be responsible for any vacation pay due the employee, Additionally, if the esoi8mmnmt is ongoing at the time of employee's v000Uon. the contractor will provide replacement employee. Overtime: Should any assignment require the supplemental employee to work more than forty(40)hours in any given week, the City shall pay anovertime rate equal &u1-1/2times the hourly rate specified inthe contractor's bid, Contractor Responsibilities: 1. Contractor(s) shall be responsible for employment screening, tos0mQ, ovaluatiums, advertimimg, reoruitment, and disciplinary actions involving any supplemental contracted personnel under this contract. Screening and testing procedures used by the contractor must ensure that the required know|edQe, nk|||o and abilities, and minimum entrance requirements as detailed in the bid specifications are met. 2. Contractor(s) shall be responsible for the administration and maintenance of all employment and payroll reuurdm, payroll proceuaing, remittance nfpayroll and taxes, including the provision for the distributions of payroll time sheets and ohooka, for all supplemental contracted personnel provided under this contract. 3. Contnaotor(o) aha|| provide paychecks for supplemental contracted personnel making deductions required of employers by state,federal and local laws, including deductions for social security and withholding taxes. 4. Contractor(e) she|| make all contributions for unemployment compensation funds as required by federal and state laws and process claims as indicated. 5. Contractor(s) shall ensure employees report on the specified date at the requested time, to the appropriate user facility, ready tncommence work. G. Cuntraotmr(o) shall agree that the City retains thehBhttomejootnrmhoptim* omanysupp|amente| contracted personnel who fails to perform assigned dudes satisfactorily, who is not dressed appropriately for an maaigmment, who violates any fedena|, state or |ooe| regu|atiom, disrupts the activities nfthe using agency towhich supplemental contracted personnel iaassigned, orfor any other reason is considered unacceptable in the judgment of the using agency, 7. Contractor(s) shall abide by all ordinances and laws pertaining totheir operation and secure all required licenses and permits. ITB 16-17-119 Page -4 @Q� �2 Of 715 8. Contractor(s) shall be responsible for obtaining all necessary permits, licenses, and/or registration cards, 1-9 forms (U.S. Department of Justice, Immigration and Naturalization Service - Employment Eligibility Verification) in compliance with all applicable federal, state and local statutes pertaining to the services specified herein. Contractor(s) shall certify in writing that all required documentation is on file in their office, certifying the referrals are eligible for employment in the United States. 9. Contractor(s) must comply with all requirements of the Americans with Disabilities Act. It is specifically understood that Provider of supplemental worker(s) is an independent contractor. If Provider is an individual: (i) Provider is not an employee of the City: (fi) this Agreement is not a contract of employment and that no relationship of employerlemployee or principallagent is or shall be created nor shall exist by reason of the performance of the Services under this Agreement, (iii) Provider will not be eligible to participate in any employee benefit maintained by the City; (iv) Provider will not be covered by the City's workers'compensation insurance; (v) Provider will be solely and exclusively responsible for payment of all taxes due in respect of all compensation and/or other consideration received by Provider under this Agreement. If Provider is a business firm: (i) Provider acknowledges that its employees will not be covered by the City's workers'compensation insurance; (ii) Provider shall be responsible for social security, unemployment and disability taxes and all other payroll taxes due with respect to Provider's employees who provide Services under this Agreement; (iii) Provider shall have no authority to bind City to any contractual or other obligation whatsoever; (1y) Provider shall be responsible to the City for all work or services performed by Provider, its employees, agents, or subcontractors under this Agreement. Job Descriptions Operations 1. State of Florida Certified "A" Water Treatment Operator(Water Plant Operator 111) Summary: Under limited supervision, oversees and performs a variety of complex duties to ensure a safe and adequate supply of water in accordance with City, federal and state standards; and performs related duties as assigned. Essential Functions: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge skills, and other characteristics. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.) An employee in this class performs complex technical and skilled work to provide safe, potable water for The City of West Palm Beach and its environs. This is done through the operation and minor maintenance of water treatment plant, water storage tanks, pump stations and associated facilities. Work involves collecting water lab samples, performing required analysis and tests; checking chlorinators and other plant machines and equipment; and reading meters, gauges and dials. Work also involves monitoring potable water levels in ground storage tanks. Employee is responsible for maintaining records of readings, making more complex adjustments and minor repairs to equipment and fixtures as required, and maintaining accurate records. Employee may also assist in training and coordinating the work of lower-level Water Plant Operators. Employee must exercise independent judgment and initiative in completing assignments. Employee must also exercise tact and courtesy in frequent contact with co- workers and supervisors. Duties and Responsibilities: (Which are not in any hierarchical order) 1. Monitors SCADA equipment and maintains proper surveillance of all plant processes, equipment and controls to ensure efficient operation of the plant. 2. Monitors process variables, making changes as determined by flow, controls, instrumentation analysis, calculations, and visual observations; calibrates equipment; adds chemicals; monitors and participates in shut-downs and start-ups of equipment as directed. 3. Reviews logs and notes to evaluate condition of water plant at beginning of shift. 4. Collects and analyzes water samples from a variety of sources on a regularly scheduled basis or upon request. ITB 16-17-119 5 Page 43 of 715 5. Adjusts orrocalibraheu laboratory equipment, chemical feeds, and pressures based onwater sample analysis. G. Monitors, adjustand cleans filter system toensure proper functioning, 7. Monitors and performs routine preventive maintenance of equipment and cleaning of chemical rooms, 8. Maintains supplies, chemicals and parts, and ensures that na|a0sd paperwork and invoices are processed. A. Uploads chemicals from tanker trucks,filling tanks amnecessary. 10. Assists in performing preventive and emergency maintenance on equipment. 11. Performs regular inspections of the plant, feci|itiea, pump stations, storage 1am4a and supporting equipment to ensure proper operating condition at all times; maintains detailed records of findings concerning conditions and status or state of all equipment in assigned area. 12. Logs information associated with water plant status per shift assignment(s) to ino|ude, but not limited to: production log sheets/bookn, filters operations log sheet/booka, treatment operations log sheets/books, sludge pmooaoim0 log aheot/bouk, and other application log books applicable to the Public Water Supply System journal. 13, Performs related work eorequired. Knowledge, Skills, and Abilities: • Considerable knowledge of water operational systems, principles and practices. w Considerable knowledge of C|ty, federal and state nu|es, ragmUationn, practices and procedures related hothe operation and administration ofwater systems, • Considerable knowledge of occupational hazarda, beaUth, safety and environmental poNoies, precoutinna, and procedures associated with water plant operations and related activities. m Knowledge of recordkeeping and file maintenance practices and procedures. ° Working knowledge ofchemistry aaapplied towater treatment. * Ability to use computer system(s) operated by the Qty and department for monitoring plant and distribution system operations, including computerized maintenance management systems (C|WKHS); pn*paring, completing and closing work orders as required. ° General knowledge ufasset management procedures and processes; best business practices for water treatment plant operation, m Skill in safely responding to hea|th, safety, and environmental incidents oremergencies. * Skill in safely maintaining and operating water plant systems, equipment and machinery. w Skill inthe safe use ofhazardous chemicals. • Skill in utilizing verbal and written communication and the ability to keep accurate naomrdm in the development and preparation ofreports and presentations, • Ability to establish and maintain effective working relationships with those ouniaohod in the course of work. Environment:Physical Requirements and Work Work involves long hours with exposure to loud noiaaa, chemioa|a, toxic fumea, air and waterborne pothogane, and mechanical equipment during the operation and inspection of facilities and equ|pment, with the ability to detect mechanical or operational problems. There is frequent need to stand, stoop, walk,,sit, climb in high areas and on catwalks, lift heavy objects (up to 50 pounds) and perform other similar actions during the course of the workday. The City of West Palm Beech promotes and maintains a drug/alcohol free work environment through the use of mandatory pre-employment and random drug testing for certain employees. Minimum Qualifications: High school diploma or GED supplemented by vocational and/or technical training in vvahar treatment plant operations, biology, chemistry, or bacteriology and five (5) years experience involving water plant operations and equipment maintenance, or any equivalent combination of training and experience. Associate degree in biology, chemmistry, science or related field, preferred. Must possess and maintain State of Florida Department of Environmental Protection Water Treatment certification, Class A. A valid Florida driver's license and CDL is required. Avo|id driver's license from any stmt* (equivalent to m State of Florida Class E) may be utilized upon application; with the ability to obtain the State of Florida driver's license within 30 days from day of appointment ITB 16-17-119 8 Page 44rf715 2. State nfFlorida Certified "B"Water Treatment Operator(Water Plant Operator 11) Under limited eupervsion, oversees and performs o variety of complex duties to ensure a safe and adequate supply ofwater im aocondomuo with City, federal and state standards; and performs related duties aoassigned. Functions:Essential (Essential functions, eodefined under the Americans with Disabilities Act, may include the following tasks, knowledge skills, and other characteristics. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.) An employee in this class performs responsible technical and skilled work in the operation and minor maintenance ofwater treatment plant, water storage tonka, pump otabmmo and associated facilities. Work involves performing required analysis and tests; checking chlorinators and other plant machines and equipment; and reading meters, gauges and dials. Work also involves monitoring potable water levels in ground storage tanks. Employee is responsible for maintaining records of needinga, making chemical adjustnente, maintaining accurate records, and maintaining equipment and fixtures as required. Employee must exercise independent judgment and initiative in completing assignments. Employee must also exercise tact and courtesy in frequent contact with co-workers and supervisors. Duties and Responsibilities: (Which are not/nany hierarchical order) 1. Reviews logs and notes to evaluate condition of water plant at beginning of shift. 3. KAomiKure computer SCADA equipment toensure efficient plant operation; maintains pump status and reservoir levels. 3. Collects and analyzes water samples from avariety ofsources on a regularly scheduled heeio or upon request. 4. Monitors and maintains proper surveillance of all plant processes, equipment and controls to ensure efficient operation ufthe plant, pump stations and storage tanks. 5� Adjusts or recalibrates laboratory equipment, chemical feeds, and pressures based on wateraample analysis. O. Monitors, adjusts and cleans filter system buensure proper functioning. 7. Performs regular shift inspections of the plant, 0eci|itiem, and supporting equipment to ensure proper operating condition at all Unmea| maintains detailed records offindings. 8. Monitors and performs routine preventive maintenance of equipment and cleaning of chemical rooms. Q. Inventories, orders, and receives supplies. 10. Uploads chemicals from tanker trucks and stores in bulk storage tanks;fills day tanks as necessary. 11. Prepares and submits required records, logs and reports. 12. Assists in performing preventive and emergency maintenance on equipment. KNOWLEDGE, SKILLS AND ABILITIES: ° General knowledge ofwater treatment operational systems. • Knowledge of City, federal and state ruleo, reQu|ationo, practices and procedures related to the operation and administration ofwater systems. o Knowledge of health, safety and environmental policies, precautions, and procedures. • Knowledge ofchemistry onapplied towater treatment. ° Knowledge of recordkeeping and file maintenance practices and procedures, w Ability torecognize breakdowns inwater treatment plant equipment. � Ability to use computer ayahem(n) operated by the City and department for monitoring p|mmtmmd distribution system uperetiuma, including computerized maintenance management systems (CKAMS); preparing, completing and closing work orders msrequired. ° Ability to exercise independent judgment in making decisions and coordinating the proper operation ofequipment kzproduce water. w Skill in safely responding to hoa|th, uafoty, and environmental incidents oremergencies. * Skill in safely maintaining and operating water plant systems, equipment and machinery. * Skill inthe safe use ofhazardous chemicals. ° Skill in utilizing verbal and written communication in the development of reports and presentations. ITB 16-17-119 7 Page 45 Of 715 ° Ability to establish and maintain effective working relationships with those contacted in the course of work. PHYSICAL REQUIREMENTS AND WORK : VVorkinvovenlonghourowithexposuneto loud noises, chemicals, toxic fumes, air and waterborne pathogeny, and mechanical equipment during the operation and inspection of facilities and equipment, with the ability to detect mechanical or operational problems. There is frequent need to stand, stoop, walk, sit, climb in high areas and on catwalks, lift heavy objects (up to 50 pounds) and perform other similar actions during the course of the workday. The Qty of VVeni Palm Beach promotes and maintains a drug/alcohol free work environment through the use of mandatory pre-employment and random drug testing for certain employees. MINIMUM QUALIFICATIONS: High school diploma mrGED supplemented byvocational and/or technical training in water treatment plant operallone, bio|m8y, chemimtry, or bacteriology and three (3) years experience involving water plant operations and equipment maintenance, or any equivalent combination of training and experience. Associate degree in biology, chemistry, science or mAetod field, preferred. Must possess and maintain State of Florida Department of Environmental Protection Water Treatment certification, Class 8 Avalid Florida driver's license and CDL isrequired. Avalid driver's license from any state to a State of Florida Class E) may be utilized upon application; with the ability to obtain the State of Florida driver's license within 30 days from day of appointment. 3. State of Florida Certified "C"Water Treatment Operator(Water Plant Operator) Under limited supervision follows a defined training program in water treatment to a certified operator, performs daily tasks and maintenance of the water facility, and performs related duties as assigned. ESSENTIAL FUNCTIONS: (Essential functions, andefined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this clavaj DUTIES AND RESPONSIBILITIES: (which are not/nany hierarchical order) I� Receives training assignments from the Lead Operator. 2. Checks the condition ofthe water plant et the beginning ofthe assigned shift byreviewing logs and notes. 3. Assists or performs analysis of incoming water and outgoing water to ensure proper quality. 4. Make adjustments necessary to maintain quality as directed. 5. Checks levels of sludge thickener to ensure consistent feed of sludge waste polymer. 8. Checks the depth of sludge in the basins to ensure proper levels are maintained. 7. Performs regular tests for leaks of chlorine and other dangerous chemicals. 8. Backwashes filters to ensure proper filtration by removing trapped particulate. S. Observes, trains, and assists in performing preventive and emergency maintenance on equipment. KNOWLEDGE, SKILLS AND ABILITIES: ° Knowledge cfthe principles and practices ofwater systems. ° Knowledge of the proper methods and techniques used in cleaning, repairing, and maintaining water systems equipment, ° Knowledge of the federal, state, and local rules, regulations, policies and procedures regarding the operation and administration ofwater systems. • Knowledge mfoccupational hazards and safety precautions. w Skill in operating water systems machinery in e safe and capable manner. ° Skill inusing hand and power tools, ^ Skill |nthe proper use ofhazardous chemicals. w Ability toobtain and maintain required certification as awehyr plant operator. � Ability tofollow oral and written instructions. � Ability 0zfollow safety practices and recognizes hazards. [TB 16-17'119 O Page 46 Of 715 PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT:Work involves performing moderate work in all types of weather, There is occasional need to stand, stoop, walk, lift moderately heavy objects(up to 50 pounds)and perform other similar actions during the course of the workday. The City of West Palm Beach promotes a drug/alcohol free work environment through the use of mandatory pre-employment drug testing. MINIMUM QUALIFICATIONS: High school diploma from an institution recognized by the Florida Department of Education, or GED, and one (1) year related experience, or any equivalent combination of training and experience. Must possess State of Florida Water Treatment Plant Operator Class C certification. A valid Florida driver's license, required. 4. State of Florida Certified "A"Wastewater Treatment Operator(Wastewater Plant Operator 111) SUMMARY: Under limited supervision, performs a variety of duties to provide for the proper treatment of wastewater in accordance with federal, state, and local standards; and performs related duties as assigned. ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.) DUTIES AND RESPONSIBILITIES: (which are not in any hierarchical order) 1. Monitor and observe plant operating conditions, monitor plant SCADA system, record observations and data in shift log, and follow process control procedures for assigned areas. 2. Collect water, wastewater, and sludge samples from various plant locations, perform designated laboratory procedures, and calibrate laboratory equipment as required, 3. Adjust chemical feeds as necessary based on the results of sample analysis. 4. Monitor and adjust wastewater treatment equipment (e.g., pumps, mixers, blowers, etc,) to ensure proper functioning. 5. Monitor and adjust sludge dewatering process equipment, including belt filter presses, gravity belt thickeners, conveyer belt systems, and associated equipment, 6. Perform regular tests for leaks of chlorine and other dangerous chemicals to ensure safe and adequate levels. 7. Perform routine maintenance and cleaning of plant equipment. 8. Assist in the training activities of wastewater plant operators and trainees. KNOWLEDGE, SKILLS AND ABILITIES: • Knowledge of the principles and practices of wastewater treatment. • Knowledge of the proper methods and techniques used in cleaning, repairing, and maintaining wastewater treatment equipment. • Knowledge of the federal, state, and local rules, regulations, policies and procedures regarding the operation and administration of wastewater systems. • Knowledge of occupational hazards and safety precautions. • Skill in operating wastewater systems machinery. • Skill in the proper use of hazardous chemicals. • Skill in utilizing public relations techniques in responding to inquiries and complaints. • Ability to follow safety practices and recognizes hazards. • Ability to obtain and maintain required certification as a wastewater operator. • Ability to follow oral and written instructions. ITB 16-17-119 9 Page 47 of 715 PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves long hours with exposure to loud noises, chemicals, toxic fumes, air and waterborne pathogens, and mechanical equipment during the inspection of facilities and equipment. There is a frequent need to stand, stoop, walk, sit, climb in high areas and on catwalks, lift (up to 50 pounds) and perform other similar actions during the course of the workday. The City of West Palm Beach promotes a drug/alcohol free work environment through the use of mandatory pre-employment drug testing. MINIMUM QUALIFICATIONS: High School Diploma orGED required, Associates Qogn*e preferred and five (5) years related experience, or any equivalent combination of training and experience. State of Florida Wastewater Operator license"4" is required. S. State of Florida Certified "B" Wastewater Treatment Operator(Wastewater Plant Operator 11) SUMMARY: Under limited supervision, performs a variety of duties to provide for the proper treatment of wastewater in accordance with federal, state, and local standards; and performs related duties as assigned. ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following teo&m, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this clnooj DUTIES AND RESPONSIBILITIES: (which are not/nany hierarchical order) i� Monitor and observe plant operating conditions, monitor plant GCAOAaymt*m. record observations and data in shift log, and follow process control procedures for assigned areas. 2. Collect water, waahewator, and sludge samples from various plant |Vnotimne, perform designated laboratory proueduree, and calibrate laboratory equipment an required. 3, Adjust chemical feeds as necessary based on the results of sample analysis. 4. Monitor and adjust wastewater treatment equipment (e.g., pumpe, mixern, blowers, etc.) to ensure proper functioning. 5. K8omihnr and adjust sludge dewatering process equipmont, including belt filter pnamseu, gravity belt thickeners, conveyer belt systems, and associated equipment. 8� Perform regular tests for leaks of chlorine and other dangerous chemicals to ensure aofn and adequate levels. 7. Perform routine maintenance and cleaning nfplant equipment, 8. Assist in the training activities of wastewater plant operators and trainees. ABILITIES:KNOWLEDGE, SKILLS AND • Knowledge ofthe principles and practices cfwastewater treatment. • Knowledge of the proper methods and techniques used in u|eaming, nepoiring, and maintaining wastewater treatment equipment, w Knowledge ofthe federal, utaUa. and local ru|en, regulatiome, pmiio|em and procedures regarding the operation and administration ofwastewater systems. ° Knowledge ofoccupational hazards and safety precautions. • Skill in operating wastewater systems machinery. ^ Skill |nthe proper use ofhazardous chemicals. * Skill in utilizing public relations techniques in responding to inquiries and complaints. = Ability(ofollow safety practices and recognizes hazards, � Ability to obtain and maintain required certification as owastevvetor operator. w Ability tofollow oral and written instructions. PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves long hours with exposure to loud noises, chemicals, toxic fumes, air and waterborne pathogens, and mechanical equipment during the inspection offacilities and equipment. There iaafrequent need hzstand, stoop, walk, sit' climb in high areas and on catwalks, lift (up to 50 pounds) and perform other similar actions during the course of the workday. The City of West Palm Beach promotes a drug/alcohol free work environment through the use ofmandatory pre-employment drug testing. [TB 16-17-119 Page �U Of 715 MINIMUM QUALIFICATIONS: High School Diploma orGED required, Associates Degree preferred and three (3) years related experience, mrany equivalent combination oftraining and experience. State of Florida Wastewater Operator license"B^ isrequired, 8. State ofFlorida Certified "C"Wastewater Treatment Operator(Wastewater Plant Operator|) SUMMARY: Under limited supervision, performs ovariety ofduties toprovide for the proper treatment ofwastewater im accordance with federal, state, and local standards; and performs related duties as assigned. ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knovWeuge, uk0a and other characteristics, This list is ILLUSTRATIVE ONLY and is not o comprehensive listing of all functions and beuAn performed by incumbents of this class.) DUTIES AND RESPONSIBILITIES: (which are not/nany hierarchical order) 1. Monitor and mbeen/o plant oponadmQ conditiono, monitor p|antSCADA sysbenm, record observations and data in shift log, and follow process control procedures for assigned areas. 2, Collect wobar, waetevvater, and sludge samples from various plant locations, perform designated laboratory procedures, and calibrate laboratory equipment me required. 3. Adjust chemical feeds aanecessary based onthe results ofsample analysis. 4. Monitor and adjust wastewater treatment equipment (o.g., punupa, mixmru, blowers, eh:.) to ensure proper functioning. 5. Monitor and adjust sludge dewatering pnzuema equipment, including belt filter prenooa. gravity belt thickeners, conveyer belt systems, and associated equipment, 6. Perform regular tests for leaks of chlorine and other dangerous chemicals to ensure safe and adequate levels. 7. Perform routine maintenance and cleaning o/plant equipment. 8. Assist inthe training activities ofwastewater plant operators and trainees. KNOWLEDGE, SKILLS AND ABILITIES: ° Knowledge ofthe principles and practices ofwastewater treatment. * Knowledge of the proper methods and techniques used in o\eaning, repeidng, and maintaining wastewater treatment equipment. • Knowledge of the federeU, state, and local ru|ea, ragulatioma, policies and procedures regarding the operation and administration ofwastewater systems. • Knowledge Vfoccupational hazards and safety precautions. • Skill |noperating wastewater systems machinery. * SW|| in the proper use cf hazardous chemicals. ° 8N|| in utilizing public relations techniques|n responding to inquiries and complaints. ° Ability tofollow safety practices and recognizes hazards. w Ability toobtain and maintain required cer§fiootonana wastewater operator. � Ability hzfollow oral and written instructions. PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves long hours with exposure to loud noises, chemicals, toxic fumes, air and waterborne pathogens, and mechanical equipment during the inspection of facilities and equipment. There is o frequent meed to mtamd, stonp, vvo|k, sit, climb in high areas and on nmhwa|kn. ||ft (up to 50 pounds) and perform other similar actions during the course of the workday. The City of West palm Beach promotes e drug/alcohol free vvods environment through the use of mandatory pre-employment drug testing. MINIMUM QUALIFICATIONS: High school diploma or GED from on institution recognized by the Florida Department of Education, and one (1) year related experience, or any equivalent combination of training and experience. State of Florida Wastewater Operator license"C" is required. 4 valid State of Florida driver's license is required. A valid driver's license from another state (equivalent to the State of Florida Class E driver's license) may be utilized upon application with the ability to obtain the State cfFlohdadriver'sUcenmawithin30deyafrnmdehoofennp|oyment. ITB 16-17-119 11 Page 49 Of 715 Engineering and Office Staff 7. Secretory SUMMARY: Under limited mopervioion, performs o variety of secretarial and clerical functions for one or more staff/management personnel following established procedures and practices; and performs related dudes as assigned. ESSENTIAL FUNCTIONS: (Essential functions, an defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not o comprehensive listing of a// functions and tasks performed by incumbents of this deuoj DUTIES AND RESPONSIBILITIES: (which are not/nany hierarchical order) 1. Greets the public; answers, screens, directs or refers incoming calls, mail and visitors. 2. Lugo, routes to appropriate authority orhandles citizen complaints. 3. Screens and schedules appointments. 4. Cmmpmnmn, types, tnannnribee, and edits a variety of correspondence, neports, mnemmramda, and other material from written draft ordictation. 5. May transcribe minutes and dictation requiring the understanding mfcomplex terminology, G. P|omn, schedules, composes agenda, attends and takes minutes of committee rnoetingy, hearings and conferences. 7. Prepares purchase orders; maintains inventories, and orders office supplies and materials. 8. Maintains,tracks, and processes invoices and budgetary expenditures. 0. Prepares and records liens and satisfactions. 10. Prepares budgetary information and spreadsheets. 11. Sets upand maintains manual and automated filing systems. 12. Processes a variety of human resources documents including hiring naquio|t|ono, appraisals, promotions, attendance records and payroll input forms. KNOWLEDGE, SKILLS AND ABILITIES: • Knowledge of the City's governmental organization, policies and procedures. ° Knowledge ofgeneral office procedures, methods and equipment. m Knowledge of public re|mk|one/oustomarsenioe pr|noip|eo, practices and techniques. ° Knowledge ofevariety ofcomputer software, including mmnd'prooesainQ, opmaadahoet, and presentation applications. ° Knowledge ofbasic accounting orbusiness practices and methods. • Skill intyping,word-processing and dictation. = Skill in operating a variety of office equipment, including personal computers, telephones, calculators, computer terminals, dictaphome, and typewriters. w SN|| in preparing and maintaining accurate reoordo, reports, and files. • Skill |nhandling and prioritizing multiple projects. • Skill in coordinating oeiendano, appointments, room assignments,etc. * Skill inunderstanding and following oral and written directions. * Skill in utilizing public relations techniques in responding toinquiries and complaints. � Ability to establish cooperative work relationships with those contacted in the course of work. PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves light work in an office setting. There is frequent need to stand, stoop, walk, sit, occasionally lift light objects (up to 25 pounds) and perform other similar actions during the course of the through the use of mandatory pre-employment and random drug testing for certain employees. ITB 16-17-119 �2 [�@Qe 5U of 715 MINIMUM QUALIFICATIONS: High school diploma from an institution recognized by the Florida Department of Education, or GED, and three (3)years of clerical or office experience, or any equivalent combination of training and experience. A current and valid Florida driver's license and a State of Florida Notary Public may be required depending upon the area ofassignment, 8. Project Engineer SUMMARY: Under limited eupenvinion, pedbnnn professional engineering services; and performs related dudes as eaoignod. ESSENTIAL FUNCTIONS, (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a oun?pnphens/vo listing of all functions and tasks performed by incumbents of this class.) DUTIES AND RESPONSIBILITIES: (which are not inany hierarchical order) 1. Performs professional engineering services for the design of various projects within the City to include paving, dm|nage, sanitary, street lighting, traffic systems, construction projeots, and capital improvement projects. 2. May supervise City staff or outside consultants providing the services of design nevievv, construction, and inspection ofprojects. 3. Meets with dnveiopers, representatives from other agencies, and City staff to resolve iauuaa related to the design and construction of projects to mnmuna projects meet the requirements of the City's standards and specifications. 4. Performs engineering studies and calculations related to assigned area of responsibility. 5. Manages and monitors contracts with outside consultants and contractors. Q. Reviews and approves construction plans, reports and studies. 7. Meets with, responds to, and resolves community and organizational questions mo|abyd to design of projects. & Authors and edits technical specifications, contract documents, and cost estimates. Performs analysis of costs for projects. Q. Reviews, approves and processes change orders for projects. 10. Prepares status reports ondesign projects. 11. Reviews and modifies contract documents including schedule cf bid items. Evaluates and approves contractor pay requests. 12. Visits construction sites toobserve progress and quality ofprojects under construction projects. 13. Drafts City Commission Agenda Items for management review and approval. KNOWLEDGE, SKILLS AND ABILITIES: w Knowledge of principles and techniques of supervision, budgeting and project management. ° Knowledge ofstandard engineering practices. ° Knowledge the principles ofmathematics. w Knowledge of surveying, mapping, cost estimating, construction design, and contract negotiation, ° Knowledge of city standards and specifications for design and construction projects. ° Skill in analyzing complex issues and developing and implementing an appropriate response. • Skill in interpreting engineering construction plans, specifications and contract documents. * Skill in responding appropriately to issues and concerns voiced by contractors and the community. • Skill in analyzing and evaluating information oouura#a|y. and in expressing ideas oloor|y' when providing oral orwritten reports and recommendations. ° Ski|| inaasign|ngamdmonitodngUheworkcfCitystaffemdmondoringoontrectors. m Skill in inspecting construction projects for compliance with specifications and codes. • Skill in using general office equipment such as computers, fax, copier, calculator and phone. ° Skill in interpreting and negotiating professional service and construction contracts. ITB 16-17-119 13 Page 51 Of 715 PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves sedentary to light work |ncm office setting. There is frequent need to eit, talk or heer, stand, walk, use hands to finger, handle or feel, reach with hands and amna and |Ut light items (up to 10 pounds). There is occasional need to perform work outdoors with exposure to weather when performing on-site inspections of projects. There is occasional need to climb or balance, stoop, kneel, craw|, or crouch and perform other similar actions during the course of the workday. The City cfWest Palm Beach promotes o drmg/a|ooho1-free mmda environment through the use mfmandatory pre-employment drug testing. MINIMUM QUALIFICATIONS: Bachelor's degree from an accredited college or university with a major in Civil Engineering or related field and Engineer in Training Certificate from the State of Florida, or any equivalent combination oftraining and experience.Avalid Florida driver's license. Q. Customer Service Representative SLIMMARY* Under limited oupenim|om, this position provides constant customer support for all mnp*ote of utility accounts; activo1am, updatea, and closes accounts; maintains paperwork and mainframe database for customer accounts records; heavy interaction with internal and external customers which requires underatamdimg, influencing and cooperation from the work group and the chain of command. Impact within City's utilities aomioeareo� may perform other duties ns assigned. ESSENTIAL FUNCTIONS: (Essential/bnobhno' as defined under the American with Disabilities Act, may include the following tasks, knowledge skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of the class.) DUTIES AND RESPONSIBILITIES: (which are not/nany hierarchical order) 1. Heavy interaction with internal and external customers via telephone and in person to open and close customer utility accounts; using some judgment according to approved procedures to calculate depauiko, charges and oredita� prepares customer app|ioatiom, certificates of deposit, official receipts and other paperwork required for computer input to maintain mainframe database to assure accurate customer account billing. 2. Researches and resolves concerns with billing questions, delinquent collections, doposite, returned checks, inspections and muinhynenow| uses judgment in issuing work orders for inapectiona, according to understanding from customer on account issues. Customer impact extends beyond the city limits. 3. Heavy interaction with city wide internal and external customers via telephone and in person regarding updates and maintenance ofmainframe computer data and hand copy files, work orders, logs, and reports associated with various customer service business transitions. 4� Dispatches assignments to outside personnel via two-way radio. 5� BenerabeV, completes and maintains historical information for appropriate customer service records retention. 0. Tracks and mumltora, via computer and reports work oamigmmoanta within the department to emmupa completion ofsame. KNOWLEDGE SKILLS AND ABILITIES: ° Knowledge and skills inusing effective customer service practices. • Knowledge ofbookkeeping orbasic accounting methods. ° Knowledge mfpayment processing and receipt processing procedures. w Skill in using computer and specialized software applications for customer accounts, m Skill inusing common office machinery and equipment. ° Skill inusing mathematical computations used inaccounting. ° Skill inboth verbal and written communications. • Skill |nfollowing written and oral instructions. • Ability to establish and maintain effective working relationships with internal and external customers, inside and outside the work group. ITB 18-17-119 Page �� Of 715 PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT:Work involves sedentary to light work in an office setting. There is frequent need to stand, stoop, walk, sit, lift light objects (up to 10 pounds) and perform other similar actions during the course of the workday. The city of West Palm Beach promotes a drug/free work environment through the use of mandatory pre-employment drug testing. MINIMUM QUALIFCATIONS: High School diploma or GED and 2 years customer service experience in a related field, or any equivalent combination of training and experience. 10. Customer Relations Specialist SUMMARY: Under limited supervision, provides positive customer relations by assisting in difficult customer situations with regards to citizen's concerns and requests; monitors computer and radio systems to ensure public utilities functions are working properly; interacts with customers to rectify complaints; dispatches work crews to undertake necessary repairs or services; documents task accomplishments and prepares reports on system and repair activities; manages telephone inquiries from all City Departments, with the exception of fire and police, after normal duty hours,; may perform related duties as assigned. ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.) DUTIES AND RESPONSIBILITIES: (which are not in any hierarchical order) 1. Answers telephones, asks relevant questions and directs phone calls to other departments or agencies or inputs issues in the City's 311 Action System. 2. Monitors and logs all communications, enters information on forms and computer equipment, and prepares reports as needed. Keeps tracking log of all requests for information and services, 3. Researches and responds to citizens requests for information and services. Processes and sends out follow up cards to customers and follows up daily with citizens and department heads. 4. Using radio and telephone equipment, dispatches public works field personnel, including emergency repair crews as requested by public works supervisors, the public or other City of West Palm Beach departments. 5. Monitors computer telemetry systems, security systems, nature center's security system, and alerts response personnel to alarms. 6. Facilitates response to emergency and critical matters as reported. 7. Responds to after-hours customer service inquires and coordinates service response with appropriate division and interacts with City's customer information system. 8. Assigns all types of work orders to field personnel, and provides assistance in locating underground utilities on systems maps. 9. Monitors weather and advises crews of storms or other weather conditions using weather tracking system. 10. Maintains knowledge of health department regulations pertaining to sewage spills for boil water notification. 11. Attends job related training courses to improve and/or enhance job performance, including training to effectively handle after-hours customer service functions. 12. Observes standard operating procedures and safety practices. 13. Performs related duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES: Ability to handle special projects of diverse nature as assigned. • Ability to interface effectively with the general public to solve customer concerns. • Ability to organize work and to determine priorities. Ability to problem solve and make decisions. Ability to communicate effectively orally and in writing. Ability to demonstrate good listening skills. Ability to establish and maintain effective working relationships with supervisors, peers, employees, and members of the general public. ITB 16-17-119 15 Page 53 of 715 • Ability to learn monitoring communications,telemetry and weather equipment. • Ability to learn the use of two way radio operations, radio ten signals and various telecommunication devices. • Ability to learn utilities operations and computer related software. • Ability to work effectively under stressful situations. • Ability to work independently or in a team atmosphere. • Ability to work nigh/day shifts and during emergency situations. • Skills in customer service, human relations and communications. • Skills in recording information accurately. • Skills in the basic capabilities and functions of data input application software. • Skills in using general office equipment such as telephone, fax, duplicating machines, copiers and computers. • Skills in record keeping. PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves detailed concentration for long periods of time in a modified office environment. There is a frequent need to sit, talk or hear, use hands to finger or type, close and color vision required during the course of the workday. There may be occasional need for light lifting. The City of West Palm Beach promotes a drug/alcohol free work environment through the use of mandatory pre-employment drug testing. This position may also require the use of City vehicles on City business. Individuals must be physically capable of operating the vehicles safely and have an: acceptable driving record. MINIMUM QUALIFICATIONS: High School diploma, or GED and two (2) years telecommunications customer service experience, customer relations experience, or related field, or any equivalent combination of training and experience. Experience in utilities customer service, preferred. Ability to type at least 25 wpm.A valid Florida driver's license is required. Skilled Staff 11. Maintenance Mechanic SUMMARY: Under close supervision, performs duties associated with repairing and maintaining wastewater collection and water distribution systems, City park amenities or City athletic fields, performs duties associated with the installation, troubleshooting and maintenance of irrigation equipment, systems and small pumps; and performs related duties as assigned.This position may lead a small crew of workers. ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics). This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of a// functions and tasks performed by incumbents of this class.) DUTIES AND RESPONSIBILITIES: (which are not in any hierarchical order and may vary based on assignment) 1. Determines type and quantities of materials required to perform and complete job assignments and arranges for timely delivery to job sites. 1 Inspects parks grounds, athletic fields, and buildings to determine need for repairs or preventative maintenance. 3. Inspects playground equipment to determine compliance with ADA (Americans with Disabilities Act) and OSHA (Occupational Safety and Health Association) Standards and other safety codes, Repairs equipment, as required. 4. Performs minor repairs to parks buildings such as painting, caulking, repairing drywall, installing drop ceilings and rewiring lighting fixtures. Paints and repairs park entry signs. 5. Locates, excavates and repairs or replaces damaged or malfunctioning equipment. 6. Repairs and maintains water distribution and wastewater collection systems. 7. Repairs and replaces valves, fire hydrants, water service lines, sewer lines, manholes, air release valves and structures. ITB 16-17-119 �6 Page 5 of 715 8. Participates in water distribution and metering system repair and installation of mains, pipmUnes, mnetera, hydnauts, valves, curb stops and related system components. 9. Prepares road and applies asphalt when construction is complete. Bets road base to proper compacting and sets asphalt. 10. Repairs sidewalks and driveways and finishes concrete osrequired, 11, Maintains ponds and lake fountains ioinclude removing debris. 12. Maintains athletic fields (grass and clay) to include lining, mowimg, fartii|zinQ, watering, packing mounds and repairing sod. 13. Operates a pressure washer 10 maintain sidewalks and concrete apauu. 14. Operates trucks and construction and maintenance equipment as necessary to complete work projects; ohouka equipment for proper oarviuing, operation and safety and reports defects to oupen/imor� maintains inventory oftools and equipment. 15. Installs street barricades and cones prior to the performance of construction and repair activities; direct and control traffic around work sites. 16. Maintain records related to particular area of assignment; may input and reou|| information into o computer terminal. 17. Delivers and sets upequipment for special events. 18. Uses acetylene torches, welding equipment, electrical and gas powered hand too|u, manual hand tools, and pressure washer|nthe performance ofduties. 19. Responds to questions from the public regarding field or parks condition and status of repairs. 20. Observes standard operating procedures and safety practices. KNOWLEDGE, SKILLS AND ABILITIES: ° Knowledge of operational characteristics of fire hydrants, valves and water meters. • Knowledge of tools and mechanical equipment used in maintenance and repair work. ° Knowledge of Federal, State and local laws, and standards governing area of responsibility. w Knowledge ofsafe shoring and trenching practices, ° Skill in using and operating hand tools, mechanical equipment, and power \mo|m and equipment required howork inasafe and efficient manner. • Skill in operating bobcats and five-gang mower when assigned to grounds work. = Skill in performing basic omrpentry, electrical and welding duties when assigned to parks maintenance. w Skill imreading engineering drawings nrblueprints. ° Skill inidentifying unsafe conditions and taking corrective action. w Skill in troubleshooting and assessing problems and determining most effective methodofnepeir. * Skill in communicating effectively with others. • 8kU| in dealing effectively with the general public. w Ability to establish and maintain effective working relationships with those contacted in the course of work. PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves considerable physical activity in an outdoor setting. There is frequent need to walk, stend, reach with hands and armm, use the hands to finger, handle or feel, a&uup, kmee|, crouch or oraw|, climb or balance and lift heavy objects (up to 50 pounds) and perform other similar actions during the course of the workday, Work involves occasional need to sit, talk or hear, taste or smell. The City of West Palm Beach promotes a drug/alcohol- freeworkenvironmen{(hroughfheuseofmondatorypre-emp|oymentdrugkasXing. MINIMUM QUALIFICATIONS: High School diploma or GED and two (2) years experience inthe repair and maintenance of water distribution ayotermm, wastewater collection systems, pumping systems, irrigation ayatemo, facilities maintenanoe, or any equivalent combination of training and experience. Valid Class ''D~ Florida driver's |ioemne, and a Commercial Driver's Doenee, Class B may be required depending upon area ufassignment. ITB 16-17-119 17 Page 55 Of 715 12. Utilities Electrician SUMMARY: Under limited nupan/im|on. maintains the electrical and instrumentation systems at the water and wastewater treatment plants and lift stations; and performs related duties esassigned. ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the /b&xming tasks, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and /s not a comprehensive listing of all functions and tasks performed by incumbents of this class.) DUTIES AND RESPONSIBILITIES: (which are not inany hierarchical onder) 1. Provides maintenance and required repairs on e|oothoa| oynh*ma in water and wastewater treatment plants and lift stations including 4160 volt switch gear, radio controlled and computerized motor controls and programmable controllers and other related electrical equipment. 2. Orders replacement parts and equipment. 3. Performs record keeping and maintains files on work performed and schedule for maintenance or repair. 4. May assist in the installation of electrical comduit, wire oyatemm, motor components and related electrical devices. 5, Observes standard operating procedures and safety practices. G. Responds to emergency Galls for service on a call-out basis and works outside normal working hours as needed. KNOWLEDGE, SKILLS AND ABILITIES: * Knowledge of electrical circuits. • Knowledge of wastewater collection and operation' wastewater and utilities facilitates construction and mo|nhemanoa, and related rules, regulations, ordinances and laws. * Knowledge ofproper use oftools and safety practices, • Knowledge ofCity policies and procedures, * Knowledge ofmachinery, pumps and motors, ° Knowledge ofoccupational hazards and necessary safety precautions applicable to maintenance and repair ofelectrical equipment and circuitry, * Skill in responding quickly to critical situations, and carry out work assignments as instructed. ° Skill imreading and interpreting schematics and blueprints. ^ Ability to install, troub|*ahoot, repair and operate electronic and electrical equipment and related cirnu|try, oomnputmra, and other related equipment. w Ability to communicate effectively orally and in writing and to effectively operate two way radio. • Ability to establish and maintain cooperative work relationships With those contacted in the course of work. PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: VVodx involves standing, wa|NmQ long distenooa, stooping, kneo|ing, orouuh[ng, or crawling, and reaching with hands and arms, The employee may also berequired to sit, climb orbalance, gnanp, push and pull. The employee is exposed to outside elements, and must be able to work below ground |aweiu, dimnb, and run. Work requires light to heavy lifting. The City of West Palm Beach promotes m drug/alcohol free work environment through the use of mandatory pre-employment drug testing. This position will also require the use of City vehicles on City business. Individuals must be physically capable of operating the vehicles safely and have on acceptable driving reoord. MINIMUM QUALIFICATIONS: High school diploma from on institution recognized by the Florida Department of Education, or GED, and four (4) years experience as an industrial o|ectrioian, or any equivalent combination of training and experience. A Journeyman Electricians' license or higher level and mve|id Florida driver's license are required. ITB 16-17-119 Page18 @Q� 590f 715 13. Utilities Controls Technician SUMMARY: Under limited mupom/iaiom, repoim, installs, and provides preventive maintenance service ofelectronic instruments and automation systems including pneumatic and hydraulic systems; utilities and is familiar with the computerized maintenance system; may hoed o team of technicians to provide oemiowu throughout the Utilities 0opartmomt, coordinates jobs and tasks of personnel; and pedbmne related duties as assigned. ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and /s not e comprehensive listing of all functions and tasks performed by incumbents of this dauoj DUTIES AND RESPONSIBILITIES: (which are not/nany hierarchical order) 1� P|ans, assigns, and coordinates imste||u1imn, mointenenoe, oe8brobon, basting and repair work on the electronic instrumentation, hydraulic and pnoummodo, and automation systems of the treatment plants and lift stations. 2. Provides meaistennm to inmtaN, start-up, modify, and maintain computer hardware and software in the utilities department. 3. Creates upcoming work orders vie the computer system, and tracks and updates status of work orders, and generates required reports, 4� Evaluates proposals, drawings and specifications for instrumentation and telemetry modifications. 5. Repairs telemetry and automation systems by troubleshooting, identifying and procuring necessary replacement parts and/or upgrades eoappropriate. G. Attends Division meetings to plan and schedule work and to exchange information on work status. 7. Trains and requires employees to observe safe working practices,and ensures availability of required safety equipment. & Provides training for employees on the job and determines outside training courses for them. Q. Attends job related training to improve job knowledge and/or enhance job performance, 10. Documents changes made to electrical and instrumentation progroms, schematic druwinga, and operations and maintenance manuals. 11. Assists electrical team to install, maintain, test, and repair plant electrical systems. KNOWLEDGE, SKILLS AND ABILITIES: w Must be knowledgeable of occupational hazards and safety precautions found in maintenance and repair work. • Knowledge of the theory, practice, materials, tools, and equipment used in the field of instrumentation and control. w Must have knowledge of the principles of phyoiuo, pneumatics hydraulics,, magnedcu, s|ecthnmi and electronics and related control systems. • Knowledge of computer hardware and aoftware, including microcomputer disk operating syehame. spreadsheet, data base management systems and other applications. � Knowledge ofwater and wastewater plant operations. � Knowledge of the troubleshooting techniques in the instrumentation control field. ° Skill inrecognizing and solve problems ofacomplex nature. m Gk||| in supervising technical personnel; ability to plan and schedule work and preventative maintenance. � Skills incomputer operations and record keeping. � Ability to understand electrical and o|eoinznio dooiQnm, and repair circuit boenda, and troubleshoot circuits and hause oscilloscopes and other test equipment. ° Ability toconduct component level troubleshooting. ° Ability tocommunicate effectively orally and in writing. m Ability toestablish and maintain effective working relationships with supervisors and team members. ITB 16-17-119 19 Page 57 Of 715 PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves standing, vvoWng long diatmnoea, stooping, kneelinQ, crouching, or crawling, and reaching with hands and arms. The employee may also be required to sit, climb orbalance, gnyap, push and pull. The employee is exposed to outside elements, and must be able to work below ground lave|e, n@mb, and nun. Work requires light to heavy lifting. The {}My of West Palm Beach promotes a dmg/a8coho[ free work environment through the use of mandatory pre-employment drug testing. This position will also require the use of City vehicles on City business. Individuals must be physically capable of operating the vehicles safely and have an acceptable driving history. MINIMUM QUALIFICATIONS: High school diploma orGED from an educational institution recognized by the State of Florida Department of Education and three (3) years na|ehad experience preferably in industrial instrumentation and uonbm|a expahenue, or any equivalent combination of training and experience. A valid Florida driver's license is required. Formal bodo school or military training with emphasis in mathematics and physics is highly desirable. Associates degree from on accredited college with specialized training in electrical, electronics, or instrumentation technology is highly desirable. ISA Certification imhighly desirable. 14. Laboratory Technician ) SUMMARY: Under close supervision parfunna routine ma||eution, sampUmg, and analysis of water from water plant, distribution system and catchment area for City water quality-, and performs relateddut|eaasasm|gned. ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge skills, and other characteristics. This list /o ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.) DUTIES AND RESPONSIBILITIES: (Which are not/nany hierarchical order) 1. Assists in collection of water samples and data to keep plant operations informed and process controls. 2. Performs analytical testing ofchemicals and water quality toobtain data necessary inmaking process control adjustments. 3. Collects and analyzes water samples from catchment, residential or business location sites. 4. OisinfeGtanurfaoee and performs bacteriological tests ofsamples collected daily. 5. Prepares distilled water, brut (cu|turoa), autoclaves equipment, and sterilizes equipment. 6. Collects annual copper and lead samples, 7. Prepares data for Quality Assurance. 8. Prepares reagents, inventories and stocks chemicals and laboratory supplies. 0. Attends meetings and training classes. KNOWLEDGE, SKILLS AND ABILITIES, ° Knowledge of basic microbiology and chemistry methods, practices and procedures. * Knowledge oflaboratory equipment, methods, measurements, and practices. » Knowledge ofhealth and safety regulations and procedures. • Knowledge of mixing chemicals. � Skill |nutilizing health and safety precautions inthe collection and analysis cfwater samples, p Skill in safely performing laboratory testing, conversions,titration' chemical ono|ysis, and pH ranges. = Skill |naccurately performing and recording basic math calculations and data. " Ability to establish and maintain effective working relationships with those contacted in the course of work. ITB 16-17'119 Page �ZO @Q� 5U {f 715 PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves long hours with exposure tu loud noises, chemicals,toxic fumes, air and waterborne pathogens, andmoohanicm|oquipmonidudnB0he collection and analysis of water samples and mixing of chamn|ua|u. with the ability to detect water quality problems, There |ufrequent need to stand, stoop, walk, eit, climb in high areas, lift moderately heavy objects (up to 50 pounds) and perform other similar actions during the course of the workday. The City of West Palm Beach promotes a drug/alcohol free work environment through the use of mandatory pre- employment drug re'emp|oymentdru8 tenting. MINIMUM QUALIFICATIONS: Associate's Degree from aoaccredited college with amajor imChemistry, Microbiology, or Wastewater Management and one (1) year related experience collecting and analyzing water samples, orany equivalent combination of training and experience. AvaQd Florida driver's license is required, 15. Laboratory Technician U SUmMMARY:. Under close supervision performs routine oo||eotion, samp|inQ, and mmmlyein nfwater from vvutnr p|ent, distribution system and catchment areeforCitywaberqueiity; amdperfonnonefateddutiosos assigned. ESSENTIAL FUNCTIONS: (Essential functions, no defined under the Americans with Disabilities Act, may include the following tasks, knowledge skills, and other characteristics. This list i; ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.) DUTIES AND RESPONSIBILITIES: (Which are not/nany hierarchical order) 1. Plan and participate in routine sample collection. Plan and perform skilled.analysis of water samples according toestablished testing, reporting, and QAQCprocedures. 1 Perform quantitative and qualitative laboratory ena|yeoo of water and biono|idn for chemical and microbiological contaminants according to protocols accepted by EPA and Standard Methods. Typical analyses may include: Level 1 analyses AND: atomic absorption, sulfate, chlorine demand, oil and grease, nitrate, nitrite, ammonia, phosphate,fluoride, TKN,TP, process control topics, microbiological testing, and TOC. ' 3. Perform strict QAOO procedure including calibration of inotnumemta, emo|ydnQ standards, keeping logs, creating graphs, and performing statistical analysis ofdata, 4. Operate and perform more advanced maintenance on laboratory instruments and sampling equipment. Capable of trouble- shooting problems and perform minor repairs as needed. Ability to know when to call outside repair technicians and offer suggestions for most cost effective repair options. 5. Record, oo|ou|at*, and compile data utilizing computerized software including spreadsheet and word processing software. Develop LIMS templates and extract data from LIMS for various reports. Identify trends and make recommendations for process improvement. Q. Coordinate with all Technicians to guide and facilitate the smooth operation of the lab. Track supplies and proactively report purchasing needs. 7. Work with a variety of hazardous materials including dhnmina|o, so|manbo, and biohazards using appropriate safety precautions. Conduct safety surveys. 8. Perform other job functions eaassigned. KNOWLEDGE, SKILLS AND ABILITIES: • Knowledge of basic microbiology and chemistry methods, practices and procedures. ° Knowledge of laboratory equipment, methods, measurements, and practices. • Knowledge ofhealth and safety regulations and procedures. m Knowledge ofmixing chemicals. » Skill in utilizing health and safety precautions in the collection and analysis of water samples, * 8h||| in safely performing laboratory testing, nonw*minno, titration, chemical mno|yein, and pH ranges. � Skill in accurately performing and recording basic math calculations and data. ° Ability to establish and maintain effective working relationships with those contacted in the course of work. |T818-17'11A Page21 @Q� 5d rf 715 PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves long hours with exposure to loud noises, chemicals, toxic fumes, air and waterborne pathogens, and mechanical equipment during the collection and analysis of water samples and mixing of chemicals, with the ability to detect water quality problems. There is frequent need to stand, s(oop, wa|h, sit, climb in high areas, lift moderately heavy objects (up bo5Qpounds) and perform other similar actions during the course ofthe workday. The City of West Palm Beach promotes o drug/alcohol free work environment through the use nfmandatory pre- employment drug testing. MINIMUM QUALIFICATIONS: Associate's Degree from an aoomodihsd college with a major in Chemiatry, Microbiology, or VVambawabar Management and three (3) years related experience collecting and analyzing water samples, or any equivalent combination of training and experience. A valid Florida driver's license is required. ALTERNATE REQUIREMENTS: Bachelor's degree inbiology, chemistry, environmental science ora closely related field and two(2) years ofexperience aaa Level 1 Technician. 18. Laboratory Technician III Under close supervision performs routine co||eotion, senmp|ing, and onm\yaia of water from vvabar p|smt, distribution system and catchment area for City water quality; and performs related duties as assigned. ESSENTIAL FUNCTIONS: (Essential functions, as defined underthe Americans with Disabilities Act, may include the following tasks, knowledge skills, and other characteristics. This list 6n ILLUSTRATIVE ONLY, and is not m comprehensive listing of all functions and tasks performed by incumbents of this class.) DUTIES AND RESPONSIBILITIES: (Which are not/nany hierarchical order) 1. 8ohedo|o, p|um and execute routine and complex sample noUeotoma. Plan and perform skilled analysis of water samples according to established testing, reporting, and QAQC procedures. 2. Perform quantitative and qualitative laboratory analyses of water and bioso|ida for chemical and microbiological contaminants according to protocols accepted byEPA and Standard Methods. Typical analyses may include: Level I and 2 analyses AND: ion chromatography, )CP, apeotrophotornetry, surfactants, gas-liquid chromatography, toxicity tests, and jar testing. Ability to extrapolate jar testing results toprocess improvement. Ability to trouble-shoot microbiological mnu|yoom and interpret results. 3. Perform athotOAOC procedure including calibration of instruments, analyzing standards, keeping logs, creating graphs, and performing statistical analysis ofdata. 4. Operate and perform more advanced maintenance on laboratory instruments and sampling equipment. Moderate trouble- shooting ability with the ability to perform moderately complex repairs and process changes as needed. Ability to know when to call outside repair technicians and offer suggestions for most cost effective repair options. 5. RVcVrd, oo|ou|ete, and compile data utilizing computerized software including spreadsheet and vvund processing software. Develop L|MS templates and extract data from LlK48for various reports. Identify trends and make recommendations for process improvement. Conduct backlog reviews and prioritize data input and review. 8. Coordinate with all Technicians tmguide and facilitate the smooth operation of the lab. Track supplies and proactively report purchasing needs. Suggest equipment specifications for major equipment and supplies needed. 7. Work with s variety of hazardous materials including uhamioa|s, solvents, and biohazards using appropriate safety precautions. Conduct safety surveys. Guide and educate staff on safety matters and topics. 8. Perform other job functions eaassigned. m Knowledge ofbasic microbiology and chemistry methods, practices and procedures. w Knowledge of laboratory equipment, methods, measurements, and practices. ^ Knowledge ufhealth and safety regulations and procedures. ° Knowledge ofmixing chemicals. ITB 16-17-11922 Page 6U Of 715 ° Skill in utilizing health and safety precautions in the collection and analysis of water samples. ° Skill in safely performing laboratory testing, conversions,titration, chemical analysis, and pH ranges. * Skill in accurately performing and recording basic math calculations and data. ° Ability to establish and maintain effective working relationships with those contacted in the course of work. PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves long hours with exposure ho loud noises, chemicals, toxic fumes, air and waterborne pathogens, and mechanical equipment during the collection and analysis of water samples and mixing of chemicals, with the ability to detect water quality problems. There is frequent need to stamd, stoop, wolk, sit, climb in high apaua. lift moderately heavy objects (up &o5Opounds) and perform other s[mi|areoionmduhnQthmomureenftheworkday. ThoCityof West Palm Beach promotes e drug/alcohol free work environment through the use cfmandatory pre- employment drug testing. MINIMUM QUALIFICATIONS: Associate's degree from an accredited college with amajor in Chemnietry. Microbiology, Environmental Sciences, or Wastewater Management and five(5)years related experience collecting and analyzing water samples, or any equivalent combination of training and experience. A valid Florida driver's license is required. 17. Heavy Equipment Operator SUMMARY: Under limited supervision, operates e wide variety of heavy equipment (depending on the area of assignment) to repair and maintain cana|a, roadways or right-of-woyo, water distribution, wastewater collection or stormwater lines, transport wastewater sludge; and performs related duties as assigned, ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasm. knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a connpnyhmnoke listing of all functions and &yaka performed by incumbents of this class.) DUTIES AND RESPONSIBILITIES: (which are not/nany hierarchical order) 1. Loads equipment ontransport. 2. Drives truck todeliver equipment tojob site. 3. Unloads equipment atjob site. 4� Operates heavy equipment (e.g.' front-end |oader, tractor tns||er, bulldozer, backhoe, flat-bed or tanker truck)1osupport avariety cfconstruction and maintenance projects. 5. Grades canal banks. 0. Operates tiger and ouagmowers tomaintain canal banks. 7. Per-forms nrschedules preventive maintenance onassigned equipment. 8. Performs mahuuu construction end/or maintenance tasks (e.g. hauling trash and dmbho, repairing asphalt, building catch basin, mowing canal banks, repairing sidewalks) KNOWLEDGE, SKILLS AND ABILITIES: • Knowledge of operation of a variety of heavy and medium equipment and vehicles. ° Knowledge ofcommon hand and power tools. • Knowledge of machinery, equipment and tools necessary for the maintenance of public areas. w Knowledge ofoccupational hazards and safety precautions. * Knowledge ofbasic preventive maintenance onassigned equipment. m Skill infollowing oral and written instructions. � Skill inoperating and working around moving equipment. � Skill incommunicating effectively, orally and inwriting. ° Ability tofollow safety practices and recognizing hazards. ° Ability to establish cooperative work relationships with those contacted in the course of work. ITB 16-17-119 23 Page 61 Of 715 PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT:Work involves moderate hoheavy work im all types ofweather. There iofrequent need tostand, stoop, walk, lift heavy objects(up to5Opounds) and perform other similar actions during the course of the workday. The City of West Palm Beach promotes a drug/alcohol free work environment through the use of mandatory pre-employment drug testing. MINIMUM QUALIFICATIONS: Eighth grade education and three(3)years of experience relevant 1othe aee|gnment, or any nqu|va\mm1 combination of training and experience. Possession of e Commercial driver's license or certifications specific to the assignment may be required. 18. Maintenance Worker SUMMARY: Under close supervision, maintains the City parks and recreational areas, City buildings and facilities; maintains and repairs park amenities such as fences, tables or playground equipment; and performs related duties nsassigned. ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following teaks, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.) DUTIES AND RESPONSIBILITIES: (which are not/nany hierarchical order) 1� Picks up trash, debris and tree limbs from public parks and recreational areas and otherCityfeoi|itioa. 2. Maintains and repairs City faoiUities, perk amenities, for examp|e, fenmsn, tables, playground equipment ordrinking fountains annecessary. 3. Cleans, mops and sanitizes public naotnooma; cleans, sanitizes and deodorizes naatrooms. 4. Sweeps and vacuums carpeting and floors using manual and power equipment. 5� yWopo, scrubs, mmxes, shompoon, and spot cleans carpeting and floors. G, Empties waste cans and ashtrays. 7� Cleans woodwork,walls, and windows using common household equipment and cleaning products. 8. Sets upand breaks down for meetings and special events. Q. Sweeps sidewalks and entryways. 10� Cleans and dusts offices. 11. Performs minor maintenance work such as changing light bulbs, repair fixtures, and furniture, 11 Keeps equipment and supplies imorder and requests more when needed. 13. Maintains exterior offacility clean including trash pickup. 14. Maintains recreation equipment, such mnbasketball nets, oourta. ehc., amnmquired. KNOWLEDGE, SKILLS AND ABILITIES: ° Knowledge of machinery, equipment and tools necessary for the maintenance of public areas, • Knowledge nfcustodial practices and procedures. w Knowledge ofoccupational hazards and safety precautions. ° Skill inperforming heavy manual labor inonoutdoor environment, • Skill in following oral and written instructions. * Skill inusing hand and power tools, m Ability to establish cooperative working relationships with those contacted in the course of work. PHYSICALREQUIREMENTS AND WORK ENVIRONMENT: Work involves moderate to heavy work n all types cf weather. There is frequent need to stand, stoop, walk, lift heavy objects(up to 50 pounds) and perform other similar actions during the course of the workday. The City of West Palm Beach promotes a drug/alcohol free work environment through the use of mandatory pre-employment drug testing. MINIMUM QUALIFICATIONS: Eighth grade oduomdom and six (G) months of ground maintenance experience raquirad, or any equivalent combination of training and experience. May require a valid Florida driver's license. ITB 16-17-119 Page �� Of 715 19. Meter Service Technician I SUMMARY: Under close super-vision, performs a variety of routine manual labor regarding water distribution activities, including but not limited to, reading meters manually and via Automated Meter Reading (AMR) performing uploads and down loads of handheld device, meter service inspections to determine and perform maintenance requirements. Clean and grade meter boxes, replace lids, test and repair meters, generate and complete work orders manually and/or with the assistance of a computerized hand held device, perform manual labor and all other related duties as assigned. ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge skills, and other characteristics. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.) DUTIES AND RESPONSIBILITIES. (Which are not in any hierarchical order) 1. Reads and records meter reading for assigned routes manually/via AMR; maintains accurate readings, 2. Performs maintenance at meter service area (cleans & grades meter boxes, replace lids, etc.); maintains & clears meter service area of obstructions and debris; dig and backfills trenches; clears and restores job site to original condition. 3. Inspects meter boxes for illegal connections, damage or other relevant maintenance requirements, 4. Test meters using specialized equipment. 5. Assists in installing meters at meter service areas; test water meters for accuracy. 6. Create and complete work orders, 7. Recognize and support all safety rules, 8. Operates vehicles and job related equipment (tools): air compressors, paving breakers, pipe saws, drills, hand power tools, forklifts, and any other related equipment; transport workers, equipment, & material to worksite; maintain and assist work group with cleaning vehicles. 9. Assist with the assembly of directional signage, signals, markers, and flags regarding work site protection; acts as flagman when necessary. 10. Performs related duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES: (Based on area of assignment) • Knowledge of geographical layout and street location of service areas. • Knowledge of occupational hazards and safety precautions. • Knowledge of machinery, equipment and tools necessary for the maintenance of public utilities. • Knowledge of common hand and power tools, • Knowledge of basic preventive maintenance on assigned equipment. • Knowledge of personal computer application and use. • Skill in reading street and general mathematical computations, • Skill in following oral and written instructions. • Skill in reading street maps, street signs, and meters accurately and entering information into a computer or handheld device accurately. • Skill in operating and working around traffic and moving equipment. • Skill in interpersonal relationships and effectively communicating with customers. • Ability to take direction. • Ability to adhere to safety precautions, maintain a safe working area; while recognizing occupational hazards. • Ability to locate meter direction (north, south, east, west) by abbreviation. • Ability to perform heavy manual labor for extended periods in adverse weather conditions. • Ability to establish and maintain effective working relationships with those contacted in the course of work. • Ability to operate a personal computer and/or handheld device. • Ability to perform data entry functions. ITB 16-17-119 25 Page 63 of 715 PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves moderate to heavy physical activity in a primarily outdoor setting under all types pfweather conditions with the added exposure to insects, animals and other hazards. There iyafrequent need bowalk, mit talk, hear, use hands, fingers, stoop, kneel, ormuuh, dimb, balance, crawl lift heavy object (up to 50 pounds) and perform other similar actions during the course of the workday. This position requires the use of City vehicles on City business. Individual must be physically capable of operating a vehicle safely and have an acceptable driving history. The Qty of West Palm Beach promotes and maintains a drug/alcohol fro* work environment through the use of mandatory pre-employment and random drug testing for certain employees. MINIMUM QUALIFICATIONS: High school diploma from an institution recognized by the Florida Department of Education, or GED, and one (1) year experience in e utility system, maintaining and installing meters preferred but not required, or any equivalent combination of training and experience. Possession of valid Florida driver's boemee. and Commercial Driver's Lioenoo, Class B may be required upon mse|Qnmomt Ability to obtain forklift certification and OSHA Confined Space certification within one (1)year cfemployment. 20. Meter Service Technician 11 SUMMARY: Under general supervision, performs a variety of routine meter service maintenance activities including but not limited to; performing skilled work and participating, tests, installations, maintenance and repairs and other related duties aaassigned. ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge skills, and other characteristics. This list is ILLUSTRATIVE ONLY, and is not e comprehensive listing of all functions and tasks performed by incumbents of this class.) DUTIES AND RESPONSIBILITIES: (Which are not/nany hierarchical mder.) 1. Install, remove, maintain and replace various meters types. Inspects & repairs defective mobam due to damage or regular wear or other relevant maintenance requirement; inspect meter service for illegal connection and/or cross connection;field test and troubleshoot large and small meters. 2. Inspects, repairs, replace and and/or test backflow devices for proper installation and functions. 3. Create and complete assigned work nndore in o detailed manner� maintains accurate records of all work performed. 4. Recognize and support all safety rules, 5. Investigates water meter service related complaints i.e. damaged box. damaged |id, dirty water, 1mm pressure, nowater and other related issues. 6. Responds tocustomer emergencies. 7. Communicates with office ataff, dispatch and/or supervisors via nadio, oe1| phone, or in person clearly and professionally. 8. Answers and resolves questions and/or concerns from customers and contractors regarding issues at the meter service. A. Operates vehicles and job related equipment (tools): air compressors, paving bnaakers, pipe navva. drills, hand tools and any other related equipment, 10. Transport workers, equipment, & material to worksite; assist with the assembly nfdirectional s|QnmQe. signals, markers, flags regarding work site protection; acts as flagman when necessary. 11. Performs related duties ooassigned. KNOWLEDGE, SKILLS AND ABILITIES: (Based onarea ofassignment) • Knowledge ofproper meter service repair, maintenance and installation. ° Knowledge ofproper backflow installation,testing and repair. • Knowledge ofsafe shoring and trenching. = Knowledge ofgeographical layout and street location ufservice areas. * Knowledge ofoccupational hazards and safety precautions. w Knowledge of machinery, equipment and tools necessary for the maintenance of public utilities. • Knowledge ofcommon hand and power tools. ° Knowledge cfbasic preventive maintenance onassigned equipment. ITB 16-17-119 28 Page 64Of715 v Knowledge ofpersonal computer appliomUonandune. ~ Skill inreading street and general mathematical computations. ° Skill imfollowing oral and written instructions. * 5kUi in reading street rnape, street signe, and meters accurately and entering information into e computer nrhandheld device accurately. • Skill inoperating and working around traffic and moving equipment. w Skill inreading engineering drawings Vrblueprints. * Skill imidentifying unsafe conditions and taking corrective action. ° Skill in interpersonal relationships and effectively communicating with customers. • Ability to take direction, * Ability to adhere to safety precautions, maintain o safe working area; while recognizing occupational hazards. ° Ability to locate meter direction (oorth, oouth, eeot, west)by abbreviation. m Ability to perform heavy manual labor for extended periods in adverse weather conditions. * Ability to establish and maintain effective working relationships with those contacted in the course of work. ° Ability booperate apersonal computer and/or handheld device. ° Ability to work flexible schedule including stand by,weekends and holidays. • Ability tnperform data entry functions. PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves moderate ho heavy physical activity in an outdoor setting under all types ofweather conditions with the added exposure to insectp, dogo, snakes and other hazards. There is ofrequent need howalk, sit, ta8k, h*er, use hands, OnQ*m. etnnp. &mee|, cxmuoh, climb, balance, onawi. lift heavy object (up tu 50 pounds) and perform other similar actions during the course of the workday. This position requires the use of City vehicles on City business. Individual must be physically capable of operating a vehicle safely and have an acceptable driving history. The City of West Palm Beach promotes and maintains o dmg/okcohn| free work environment through the use of mandatory pre-employment and random drug testing for certain employees. MINIMUM QUALIFICATIONS: High uohou| diploma from on institution recognized by the Florida Department of EduooUom, or GED, and three (3) years of experience, orany equivalent combination of training and experience. Possession of valid Florida dhvo/m license, and Commercial Driver's Lioonae, Class B may be required upon assignment. Large Meter Tester and Backflow Cross/Connection Tester and repair certifications, and 120logged meter reading hours, required. 21. Meter Service Technician || SUMMARY: Under limited auparv|mion, supervises field personnel while performing avariety of routine meter service maintenance activities including but not limited to; performing uh|]ied work and participating in testing, inute||at|mna, maintenance and repairs. Ensures adherence tnpolicies and procedures by staff and promotes good customer and employee relations. Assist with staff dava|mpment, nonnp|ianoe, accountability, quality, safety and cost control. Performs other related duties as assigned. ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge skills, and other characteristics. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.) DUTIES AND RESPONSIBILITIES: (Which are not/nany hierarchical order) 1. Upon assignment, plans organizes, and supervises the daily activities of field crews as follows: 2. Install and maintains various meters. 3. Field test and troubleshoot large and small meters. 4. |nupouta & repairs defective meters due to damage or regular wear or other relevant maintenance requirement; imstaU, remove and replace meters; inspect meter service for illegal connection and/or cross connection, 5, Inspects, repairs and and/or test backflow devices for proper installation and functions, ITB 16-17-119 27 Page 65 Of 715 ti Create and complete assigned work orders hladetailed manner; maintains accurate records ofall work performed. 7. Recognize and support all safety rules. 8. |mveetigehae water meter service related complaints i.e damaged box. damaged lid, dirty water, |mm pressure, nmwater, and any other related issues. 9. Respond toall dispatched work orders. M Communicates with office staff, dispatch and/or supervisors via nodio, oa|| phono, or in person clearly and professionally. 11. Answers and resolves questions and/or concerns from customers and contractors regarding issues at the meter service. 12. Operates vehicles and job ro|okad equipment (tools): air compressors, paving broakaro, pipe nevvo, drills, hand power tools, and any other related equipment. 13. Transport workers, equipment, &matehm| to worksite; assist with the assembly ufdirectional signage. signals, markers,flags regarding work site protection; acts as flagman when necessary, 14. Performs related duties mmassigned. KNOWLEDGE, SKILLS AND ABILITIES: (Based onarea ofassignment) ° Knowledge ofproper meter service repair, maintenance and installation. * Knowledge cfproper backflow installation, testing and repair. m Knowledge qfsafe shoring and trenching. ° Knowledge ofgeographical layout and street location ofservice areas, • Knowledge ofoccupational hazards and safety precautions. * Knowledge of machinery, equipment and tools necessary for the maintenance of public utilities. ° Knowledge nfcommon hand and power tools, • Knowledge nfbasic preventive maintenance onassigned equipment. = Knowledge ofpersonal computer application and use. * Skill in reading street and general mathematical computations. ° Skill infollowing oral and written instructions. • Skill in reading street mmops, street signm, and meters uuuunmta|y and entering information into a computer orhandheld device accurately, ° Skill inoperating and working around traffic and moving equipment, n Skill in reading engineering drawings mrblueprints. ° Skill inidentifying unsafe conditions and taking corrective action. * 8N|| in interpersonal relationships and effectively communicating with customers. * Ability to take direction and effectively direct others. • Ability to adhere to safety precamtiumm, maintain m safe working area; while recognizing occupational hazards. * Ability to locate meter direction (north, south, east, west) by abbreviation. • Ability to perform heavy manual labor for extended periods in adverse weather conditions. * Ability to establish and maintain effective working relationships with those contacted in the course of work. m Ability tooperate apersonal computer and /or handheld device. ° Ability to work flexible schedule including stand by weekends and holidays. ~ Ability 1operform data entry functions. PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves moderate 0o heavy physical activity in an outdoor setting under all types nfweather conditions with the added exposure to inoeo<s, dogs, snakes and other hazards. There is frequent need to walk, sit, ta|k, hear, use hands, f|n8orm, atoop, knee\, crouch, d|mb, balance, oram/|' lift heavy object (up to 50 pounds) and perform other similar actions during the course of the workday. This position requires the use of City vehicles on City business. Individual must be physically capable of operating a vehicle safely and have an 000aphsble driving history. The City of West Palm Beach promotes and maintains a drug/alcohol free work environment through the use of mandatory pre-employment and random drug testing for certain employees. ITB 16-17-119 �8 Page 6� Of 715 MINIMUM QUALIFICATIONS: High school diploma from an institution recognized by the Florida Department of Education, or GEQ, and five (B) years experemce, or any equivalent combination of training and experience. Possession of o valid Florida driver's license, required. Commercial Driver's Lioen*e, Class B may be required upon assignment. 120 logged meter reading hours and 800kMmm Cross/Connection Tester/Repair certification, required. 22. Utility Locator SUMMARY: Under close supervision, locates utility lines; and performs related duties as assigned. ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge skills, and other characteristics. This list /n ILLUSTRATIVE ONLY, and /s not e omn?pn*hemoive listing of all hunodbno and bsoko performed by incumbents of this class.) DUTIES AND RESPONSIBILITIES: (Which are not imany hierarchical order) 1. Locates underground utilities, 2. Clears brush and digs mputility lines. 3. Operates line location instruments and leak detection instruments. 4. Prepares sketches for field notes inconstruction layouts and em-bui|t 5. Researches as-built drawings for line locations. G. Seta utility markings and points for contractors and other utility companies. 7. Maintains imventory, equipment, supplies and assigned city vehicles. 8. Operates electronic surveying and data collection instruments. Q. Works ammmember ofasurvey crew. KNOWLEDGE, SKILLS AND ABILITIES: * Knowledge ufhighway traffic control standards. * Knowledge ofbasic surveying methods, practices and procedures. * Knowledge of operation and maintenance of electronic surveying line locating equipment. ° Knowledge ofreading and interpreting construction and engineering plans. ° Knowledge ofhealth and safety regulations, practices and procedures. • Skill in n*oommhinQ land and plat information. w Skill in accurately sketching and recording field notes and computations. • Skill in recording and maintaining public files and records. ° Skill indemonstrating and instructing entry level skills and practices, • Ability to establish and maintain effective working relationships with those contacted in the course of work. • Ability towork flexible hours for on-call oremergency purposes. PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work involves long hours outside with exposure to loud noimeo, chemicals, toxic fumues, air and waterborne pathogens, and mechanical equipment during the clearing, surveying, and staking of construction sites. There is frequent need to abynd, stoop, walk, mit, work in o|uae proximity to vehicular traffic, ||ft equipment or materials (up to 50 pmumds), and perform other similar actions during the course of the workday. The City of West pa|nn Beach promotes a drug/alcohol free work environment through the use cfmandatory pne-emp|oyment drug testing. MINIMUM QUALIFICATIONS: High School diploma or GED and one (1) year ofrelated experience or any equivalent combination oftraining and experience. Avalid Florida driver's license iorequired. ITB 16-17-118 29 Page 67 Of 715 x h Sf VVL`Si PAII,sA bFA €i t 4. SECTION 2 — SPECIAL TERMS 1. Business Tax Receipt The Bidder will be required at the time of contract execution, to have a business tax receipt or certificate of registration in accordance with the following: • No person, contractor or subcontractor may conduct business within the City without a business tax receipt or certificate of registration. • A contractor who holds a valid countywide contractor's license, in addition to a county business tax receipt shall register with the City. • Any person engaging in any business, occupation or profession within the City without a permanent business location or branch office in the City, but holding a valid and currently effective business tax receipt issued by the county or another incorporated municipality, shall be issued a certificate of registration upon registering with the business tax official. 2. Small Business Participation In accordance with the Small Business Ordinance, the goal for Small Business participation under the contract resulting from this Invitation to Bid is 00% of the total contract value. 3. Insurance Contractor shall purchase from and maintain during the term of the Services, and all applicable statutes of limitation periods, the following insurance: (a) Comprehensive General Liability insurance in an amount not less than $1,000,000.00 Combined Single Limit per each occurrence and $1,000,000 aggregate, with bodily injury limits, which may not be subject to a self-insured retention or deductible exceeding $25,000. (b) Worker's Compensation and Employer's Liability Insurance with limits of Employer's Liability Insurance not less than $500,000 "each accident," $500,000 "disease policy limit,,, and $500,000 "disease each employee". (c) Automobile Liability: Not less than $1,000,000.00 for injuries per person in any one accident or occurrence and $1,000,000.00 in the aggregate for injuries per occurrence or accident, with $100,000.00 for property damage in any one accident or occurrence. May not be subject to a self-insured retention or deductible exceeding $10,000. Self-insurance shall not be acceptable. All insurance policies shall be issued by companies that (a) are authorized to transact business in the State of Florida, (b) have agents upon whom service of process may be made in Palm Beach County, Florida, and (c) have a best's rating of A-`Jl or better. Additional Insured: All liability insurance policies shall name and endorse the following as additional insured(s): the ECR Board, the City of West Palm Beach and its commissioners, officers, employees and agents. Certificate of Insurance: Contractor shall provide the City Risk Manager with a copy of the Certificate of Insurance and endorsements evidencing the types of Insurance and coverage required prior to the commencement of Services. It is the Contractor's responsibility to ensure that the City's Risk Manager and the Department both have a current Insurance Certificate and endorsements at all times. If Contractor's insurance policy is a claims made policy, Contractor shall maintain such insurance coverage for a period of five (5) years after the expiration or termination of this Agreement. Applicable ITB 16-17-119 30 Page 68 of 715 coverage may be met by keeping the policies in force, orbvobtaining an extension of coverage commonly known eooreporting endorsement oftall coverage. The provisions of this section shall survive beyond the expiration or termination of this Agreement. 4, Equal Benefits Ordinance Section 66-8 of the City's Code of Ordinances provides that, with limited exceptions, when contracting for goods, services or construction in an amount of $50,000 or more, with persons orbusinesses with five or more employees that also provide benefits to employees' spouses and dependents, the city shall contract only with those persons or businesses that provide equal benefits to employees' domestic partners. Each proposer shall submit an Equal Benefits certification with iteprnpoea|/bid. 5. Contract Term The Contractor nhe|| be awarded a contract for thirty-six (96) months. At the ao|o option of the City, the contract may be renewed for uphotwo /2l additional twelve (12) rmun8l periods. Options to renew will only be effective upon awritban contract amendment executed by both parties. Remevve| terms and conditions will be the same as the base contract, The Contract ehe|| oonnnnencennthedotevvhemtheonntnaC1iSexecmtedbyth* [|ity. Anyrenevvm|syv||| beauNoot huthe appropriation nffunds bythe City. 5. Multiple Contract Awards The Contractor(s) selected under this procurement may be awarded separate contracts with the Agencies under the terms and conditions ofthis ITB. ITB 16-17-119 31 Page 69Of715 r Pi � f S} . SECTION 3— MINIMUM QUAL IFICAITONS and EVALUATION FACTORS Failure to fully and accurately complete the reouired documentation may result in disqualification of Contractor's bid.All decisions of the City are final. "® Evaluation of responses will include, but not limited to, the following; MINIMUM QUALIFICATIONS Contractors shall meet the following minimum requirements in order to be considered for award. 1. Bid (Form 62) must be signed by the person authorized to bind the company. Note: Sign in blue ink every place it is required. 2. Bidder can provide all required representations and disclosures.. 3. Bid proposal must be received and stamped in by the procurement Division on or before 3:00 p.m. on April 12, 2017. EVALUATION FACTORS Bids will be evaluated based on the following evaluation factors, in addition to those factors established in the Procurement Code, in determining the best value to the City. 1. Schedule of bid items—as indicated on Form B3 2. Reference responses. 3. Firm capacity in terms of financial viability and ability to provide required insurance. 4. Evidence of ability to work efficiently and cooperatively with Agency staff; past performance with the Agency and others. 6. Small business program participation. 6. Impact on local economy. 7. Any suspension or debarment by any government entity; any prior conviction for bribery, theft, forgery, embezzlement, falsification or destruction of records, antitrust violations, honest services fraud or other offense indicating a lack of business integrity or honesty; any prior violation of City or County ethical standards. 8. Consideration of any other factors specific to this ITB. 9. Such other information as may be obtained. ITB 16-17-119 32 Page 70 of 715 ,�„�s— SECTION 4- INSTRUCTIONS TO BIDDERS To ensure acceptance of your bid, Bidders must comply with the following instructions: 1. HOW TO SUBMIT A BID: a. One (1' original, one (1) electronic version and three (3)copies of your bid must be submitted in a sealed envelope, marked on the outside lower left-hand corner of the envelope with the firm name, Bid number, title, and date and hour bids are scheduled to be received. Bids shall be mailed or hand-delivered to: City of West Palm Beach - Procurement Department 401 Clematis Street, 3rd Floor West Palm Beach, FL 33401. b. Time is of the essence and any bid received after the closing date and time indicated on the cover of the Invitation to Bid, whether by mail or otherwise, will be returned unopened and will not be considered. The time of receipt shall be determined by the time clock located in the Procurement Division. Bidders are responsible for insuring that their bid is stamped by Procurement personnel by the deadline indicated. The City shall in no way be responsible for delays caused by any occurrence. G. Bids submitted by telephone, telegram or facsimile shall not be accepted. d. Submission of a Bid implies a full understanding of the Invitation to Bid, the Special Terms, the General Conditions and the drawings and specifications, the Project and the Work. Any misunderstanding as to such terms by the Bidder will not relieve the Bidder from performance. e. This Invitation to Bid consists of this document along with all plans, drawings and/or technical specifications related to this procurement, all of which are incorporated herein by this reference. 2. THE BID PACKAGE. The Bid Submission Package consists of the following documents: B1 Bid Cover Sheet B2 Bid B3 Schedule of Bid Items B7 Reference List B8 Non-Collusion Affidavit B9 Drug Free Certification B11 B12 Statement of Small Business Participation with certifications B13 Small Business Letter of Intent Equal Benefits Certification Copies of required licenses or registrations The Bid Submission Package, and all other required documents must be returned in order for the bid to be considered'. AVOID BID REJECTION: Bids may be rejected for noncompliance to requirements after review by the Procurement Official. All bids must be submitted on the provided Bid forms.. ITB 16-17-119 33 Page 71 of 715 Forms B2 and B3 must be signed in ink by an officer authorized to bind the Bidder. All Forms must be fully completed.. Failure to complete any form or provide the required signature may be grounds for rejection of the bid. 3. COMPLETION OF BID SUBMISSION PACKAGE. a. It is the responsibility of the bidder to insure that all pages are included. All bidders are advised to closely examine this package. b. All bids must be submitted on the provided Bid forms. Bids submitted on Contractor Letterhead or quotation forms will not be accepted. c. All bids (Form B2 and 133) must be typed or written in ink, and must be signed in ink by an officer or employee having authority to bind the company or firm. Failure to submit a duly signed bid shall be cause for rejection of the bid. *BIDDERS: THE CITY HAS PROVIDED AN ELECTRONIC SPREADSHEET FOR BID ITEM TABULATION. IT IS MANDATORY THAT ALL BIDDERS PROVIDE BOTH A SIGNED PAPER BID TABULATION AND ELECTRONIC BID TABULATION. THE ELECTRONIC BID TABULATION SHALL BE SUBMITTED WITH THE PAPER BID TABULATION BY MEANS OF COMPACT DISC, FLASH DRIVE, OR OTHER DIGITAL DATA STORAGE DEVICE. PAPER BID TABULATIONS AND ELECTRONIC BID TABULATIONS SHALL BE MATERIALLY CONSISTENT AND CONTAIN THE SAME INFORMATION. IN CASES OF DISCREPANCY, THE SIGNED PAPER BID TABULATION SHALL PREVAIL. FAILURE TO SUBMIT AN ELECTRONIC COPY/VERSION OF THE PROVIDED BID TABULATION SHALL BE CAUSE FOR REJECTION OF THE BID. 4. ERRORS/ERASURES/CORRECTIONS a. Bids having erasures or corrections must be initialed in ink by the Bidder. If a correction is necessary, draw a single line through the entered figure and enter the corrected figure above it and initial the correction. Any illegible entries, pencil bids or corrections not initialed may not be accepted. b. In the event of mathematical extension error(s), the unit price will prevail and the bidder's total offer will be corrected accordingly. In the event of addition errors, the extended line item will prevail and the bidder's total will be corrected accordingly. C. Bidders shall not be allowed to modify their bids after the bid opening time and date. Bid files may be examined during normal working hours, after bid opening, by appointment only. d. Bidder represents that it has taken all necessary steps to ascertain the nature and location of the work and that it has investigated and satisfied itself as to the general and local conditions which can affect the performance of the work, including: (i) conditions relating to access, egress, transportation, debris disposal, parking and storage of materials; (ii) availability of labor; and (iii) physical conditions at the site. Any failure by Bidder to take these steps will not relieve the Bidder from the responsibility for estimating properly the difficulty and cost of successfully performing the work without additional expense to Owner. 5. BID PRICES All prices shall remain valid for ninety (90) days after the date of bid closing or other time stated in the Special Terms. Prices must be stated in the units specified on the Schedule of Bid Items (Form 133). Bidders may offer a cash discount for prompt payment; however, such discounts should not be considered in the unit price bid unless otherwise specified in special conditions, 6. SUBSTITUTIONS If Bidder wishes to offer a substitution for a specified item of materials or equipment, the proposed substitution must be listed on the Substitution Sheet (Form 134) in the Bid ITB 16-17-119 34 Page 72 of 715 Submittal In each n8ae. the difference in price between the base bid and the price for the proposed substitution shall be specified or if there is no price difference, that shall be specifically indicated. The Bid shall reflect the Bidder's price for the item specified inthe Schedule nfBid items; not the pn]pOSBd Substitution. The best value bid will be established considering the base Bid, not any proposed substitution. 7. SUBCONTRACTING If bidder intends to subCootn3o1e any portion of the work, the Schedule of Subcontractors (Form B5) must befully completed and submitted with the bid. The norme, oddnaao, phone number and extent of work and value of the work to be performed should be included for all ouboontractors, including any small business contracts that will also be listed on Form B12' Statement of SnnB|| Business Perflo|pakion. All SnnoU Business subcontractors must also be listed on both Form 85 — Sohgdu|8 of Subcontractors and Form B12-8tmbamomtufSmall Business Participation. Owner reserves the right to reject any bid if the bid names @ subcontractor who has previously failed in the proper performance of an avvard, or failed to deliver on time contracts of similar noture, or who is not in a position to perform under this award. Owner n000rvee the right to inspect all facilities of any subcontractor|morder homake adetermination autothe foregoing. The Contractor shall submit for the City of West Palm Beach review and approval, as part of his bid mubnnioeinn, a sample copy of his company's daily reporting format for reporting the progress of construction. This format shall include but not be limited to the detailing of all labor, equipment and ' materials used in the construction of the project along with the areas vvorked, type of work performed, problems encountered and daily weather conditions otthe work areas. 8. BID BONDS OR DEPOSITS Each bid must be accompanied by bid bond ora deposit in o sum of not less than five percent (5Y6) of the total bid. Bid bonds and deposits amounting to less than one hundred do||ena need not be submitted. Only the following types of bonds or deposits will be accepted: 1. Bid bond signed by a surety company authorized to do business in the State of Florida. 2. Cashier Check orbank draft ofany national orstate bank. 3. Certified check drawn On afinamola| institution acceptable hmthe City ofWest Palm Beach 4. U.S. Postal Money Order All ohenKo and orders must be made payable to the City of West Pm|nn Beach. The Qty nanen/eo the right to hold the bid security until a contract is pnmpark/ executed. If any bidder presented with a contract by the City fails to execute such contract with the City, the City may be entitled to retain the deposit or enforce the bond. Bid deposits of unsuccessful bidders will be returned after execution of contract. 8. CERTIFICATION AND LICENSES Bidder must include with his bid package a copy ofall applicable Certificates of Competency issued by the State of Florida or the County Construction Industry Licensing Board and a current Occupational License in the name of the Bidder submitting the Bid from the County in which the Bidder's principal place of business is located. If awarded the contract, any Bidder who is not required to have on occupational |\manee from the City will be required to obtain a Certificate of Registration from the City of West Palm Beach prior to contract execution. 10. NO LOBBYING Bidder and its representatives are prohibited from contacting or lobbying the Mayor, any City Commissioner, City otaff, ava|mo1iom committee, or any other person authorized on behalf of the City related or involved with this Invitation to Bid. Bidder's representatives shall include, but not ba limited to, the Bidder's employee, partner, ufficer, director. consultant, |obbyist, attorney or any actual or potential subcontractor orconsultant mfthe Bidder. All oral or written inquiries are to be directed to the Procurement Offide|. Any violation of this condition may result in rejection and/or disqualification ofthe Bidder. The ~No Lobbying" condition is in effect from the date of publication of the |TB and shall ITB 16-17-119 35 Page 73Of715 terminate at the time the {}dx approves execution or executes the contract, rejects all bids or otherwise takes action which ends the solicitation process. 11. CONFLICT OF INTEREST All Bidders rnue* dioo|oeg with their bid the name of �ny officer, direnk)r. or agent who is also an employee of the City nfVV�st Palm Beach. Further, all bidders must disclose the norng of any City employee who ow/ns, d|nnotiv Or indimaot|y, interest of ten percent /10%\ or more in the bidder's firm or any of its affiliates, 12. ETHICS REQUIREMENTS No Bidder may ernp|oy, directly or indina(t|y, the nnoyor, any member of the City commission or any director or department heard of the City. The City Code prohibits any enmpiOy8B, or member or their immediate family or close personal relation to namyiv8 e substantial benefit or profit from any contract entered into with the {}dv, either directly or through any firm of which they are a rnenlbar, or any corporation of which they are o w10tkho|der, or any business entity in which they have 8 controlling financial interest. Any affected City employee may oa*k a conflict of interest opinion from the City ethics officer prior to the submittal of o bid. Additionally, any employee may seek o legal opinion from the State of Florida Ethics Commission regarding state law conflict nfinterest provisions. 18. SMALL BUSINESS PROGRAM The goal for 5nnaU Business participation under the contract resultingfrom this Invitation to Bid is 0% ofUl total contract value. the City of West Palm Beach Small Business Program or from another City whose certification is accepted bv the Small Business Pro-gram will be accepted toward the small business goal. For your convenience, all Palm Beach County certified small businesses can streamline the City's certification process by submitting the appropriate documentation. The City may require additional information to ensure compliance with the City's small business criteria; therefore please contact the City's Small Business Office at(561) 822-2100 for further instruction for small business certification. Bidders/contractors are encouraged to contact the Procurement Department for o directory of all currently certified anno|\ businesses. The directory is intended to assist bidders/contractors with meeting srna|U business participation goals on City projects by connecting them with potential subcontractors for quotes, bids and FlFP'a. In moonndonne with the SB Ordinance, the 8B Program has edVo1ad ppoomdun9a naqu|hoQ the completion Of forms to (neuna compliance with the SnneD Business Ordinance. These forms are required to be submitted, as appropriate, with each proposal and/or during the course of the contract. The following Srna|| Business forms should be submitted with the Bid: * STATEMENT OF SUBCONTRACTOR PARTICIPATION List all your certified subcontractors — indicate dollar amounts and percentages in the appropriate columns. This form is duo with your proposal. Only City of West Palm Beach and Palm Beach County Certified 8Bn nen be used to meet the established goal. See Form SB 01 * SUBCONTRACTOR'S LIST List the names and telephone numbers of all SBs that submitted a quote to you, whether you will use them on this project or not. Also, include here, SBa listed in the Statement of Small Business Participation, Submit this form with your proposal. See Form SB02 * LETTER OF INTENT One form per SB subcontractor must be executed and delivered to the City's 813 Program 2rLor to contract award and will be made a part ofthe contract. See Form 8B 03 ITB 16-17-119 30 Page 74Of715 REQUEST FOR QUALIFICATIONS PREFERENCE (over$25,000.00) For procurements using requests for proposals, the Procurement Official or, if applicable, an evaluation committee established to evaluate the pnop8So|o, shall consider compliance with the SnloN business goals eeomaterial criterion for selection, i.o, shall b8given significant weight. 14. PUBLIC ENTITY CRIMES Pursuant to F.S. 287.133. e person graffiliate who hos been placed on the convicted Vendor list maintained by the State of Florida may not submit a bid to the Qh/ of West Palm Beach for 36 months following the date of being placed on the convicted vendor list. 15. INQUIRIES AND ADDENDA Except aoprovided inthis section, Bidders orothers representing a Bidder are prohibited from contacting or lobbying the Mayor, any City Commissioner, City 81off, Evaluation Comnrnittae, or any other person authorized on behalf Ofthe City related or involved with this ITB. Any and all inquiries on the scope of work, opeoif|oaUono, additional reqoinanmnnte, attachments, terms and general conditions or instrucUonn, or any issue other than Small BueioeSsea, must be directed in vvdbng. by US moi[ fax or email to: Nathaniel Rubel, Procurement Supervisor City ofWest Palm Beach Procurement Division 401 Clematis Street, 3rd Floor West Palm Beach, FL334O1 Fax: /561\ 822-1564 E-mail: nrubo|@vvpb.org All questions nrinquiries must bereceived nolater than ten /YQ0calendar days prior&nthe Bid closing date. Any addenda orother modification tothe Bid documents will boissued bwthe City prior tuthe date and time of Bid closing, osowritten addenda distributed to all prospective bidders who have obtained the bid package directly from the City or its authorized representative. Such written addenda or modification shall be part ofthe Bid documents and shall be binding upon each Bidder. Each Bidder is required 1oacknowledge receipt ofany and all addenda inwriting and submit with their bid. No Bidder may rely upon any oral or verbal modification or interpretation in preparing its bid. No interpretation ofthe Invitation 10 Bid will bemade for any bidder, except bvwritten addendum. 16. In accordance with the City's procurement node. this Invitation to Bid may be cancelled and may or may not be no-bid when determined to be in the best interests of the City. Any or all bide may be accepted or rejected in m/h8|e or in pad, when determined to be in the best interests of the City. The City of West Palm Beach also reserves the right to rejectthe bid of any Bidder who has previously failed in the performance of an award or to deliver contracts of a similar nature on time or who is not in o position to perform properly under this award. The City reserves the right bo inspect all facilities of bidders. Any bid received without aOauthorized signature Vrpast the submittal deadline will borejected. Any withdrawal or cancellation of this Invitation to Bid' either before or after selection of o bidder, shall be without liability or obligation on the part of the City or its employees. Any eotinn, selection or failure to select a successful bidder to this Invitation to Bid aho|| be without any liability or obligation of the part of the City Orits employees. The City reserves the right to waive any non-material irregularities and technicalities, except timeliness and signature requirements. AdditionoMy, bids may be considered irregular and may be rejected if the bid: 1) does not sU1oth/ conform to the requirements of the Invitation to Bid; 2) is incomplete; 3\ any Bid ITB 16-17-119 37 Page 75Of715 Form is altered; 4) contains additions not called for; 5) is conditional; 6) contains prices that are, in the opinion of the Citv, unbalanced either in excess or below the reasonable cont analysis ws|ueo| 7\ bide is imexcess ofthe approved budget for the project. 17. SELECTION OF BIDDER WITH WHOM TO CONTRACT Pursuant bothe City's Procurement Code, the selection of bidder with whom to contract ahoU be based on the "best value" to the C|b/^ using the following criteria: 1. Skill and experience, 2. Capacity to perform in terms of facilities, personnel and financial viability, 3. Past performance, 4. Amount of the bid in relation to the needed goods, services, or construction, 5. Adherence tothe specifications and requirements #. Content ofthe bid. 18. POSTING OF AWARD TABULATIONS The selected bidder will be notified in writing of the City's intent to award a contract. Recommended awards will be available for review by interested parties otthe Office Vfthe Procurement Official. 19. CONTRACT {}Nv and Bidder will be contractually bound only if and when avvrUton contract between the parties ioexecuted. inthe event ocontract (anot executed with the selected bidder, the City reserves the right to select the next "best value" Bidder based on the bid tabulation and to contract with said bidder. 20. COSTS All costs incurred by any party in responding to this Invitation to Bid are the mo|o responsibility ofthe Bidder. 21. PROTEST PROCEDURE Protest procedures are provided |nSection OQ-151ofthe City Code nf Ordinances. A protest must be addressed to the Fzronummmnemi Official, in vvriting, identifying the pnot*eter, the solicitation and the basis for the protest and must be received by the Procurement Official within seven (7) calendar days of the first date that the aggrieved person knew or should have known of the facts giving rise tothe prnhns1, but no later than seven (7)1 calendar days after the |oauennn of Notice of Intent to Award. The protest shall be considered filed when it is received by the Procurement Official. Failure to file protest in accordance with the Procurement Ordinance shall constitute a waiver of Said protest. 22. CITY IS DOCUMENT GATEKEEPER This ITB is issued directly by the City and the City shall be the sole distributor of all addenda and/or revisions to these documents. |tiathe responsibility ofthe Bidder to confirm the legitimacy of procurement opportunities or notices directly with the Procurement Division. The City is not responsible for any solicitations advertised by subscriptions, publications, websites (other than the City's) orother sources not connected with the City and the Bidder should not rely onsuch sources for information regarding aysolicitation made bythe City ofWest Palm Beach, ITB 16-17-119 38 Page 76Of715 BID PACKAGE COVER SHEET ITB 16-17-119 Project Title: Public Utilities Supplemental Workforce BidderCompany Name: ........._...... ............................................................................. ............... Enclose the following documents: 1. Bid Package Cover Sheet. (131) 2. Bid (132) Must be signed 3. Schedule of Bid Items (133) Must be signed 4. Reference List (137) 5. Affidavit of Prime Bidder re Noncollusion(B$). Be sure to sign and notarize the signature. 6. Drug Free Certification (139) 7. Small Business -Listing of all Small Business Bids (611) 6. Statement of Small Business Participation (1312)Attach small business certifications. 9. Small Business-Letter of Intent (613) 10. Equal Benefits Certification 11. Copies of licenses, certifications and registrations Clearly mark the outside lower left corner of the Envelope with the firm name, Invitation to Bid number and title, and the date and time for the bid closing deadline. THIS PAGE AND THE FOLLOWING COLOR PAGES ARE TO BE RETURNED WITH YOUR BID. Submit one(1)original,one(1)electronic version and three{31 photocopies of your Bid package. AVOID BID REJECTION: All bids must be submitted on the provided Bid fortes. Forms B2 and B3 must be signed in ink by an officer authorized to bind the Bidder. All Forms must be fully completed. ITB 16-17-119 39 Page 77 of 715 �A fi`Ty�t114 W7 � yC r WSW"F 3 I I'!, I: {At( l.i (B2) BI® ITB 16-17-119 Proposal of: (Bidder Company(Name) Bid Amount: $ NfA, See Bid Items 1 —22 on Schedule of Bid Items B3 (Write Dollar Figure Here) - Bidder agrees to furnish, unless otherwise provided, all implements, machinery, equipment, transportation, tools, materials, supplies, labor and other things necessary for the performance and completion of the work for the amount indicated above. The undersigned Bidder hereby declares that: 1. No Lobbying. Proposer acknowledges that contact by a Proposer, or anyone representing a Proposer, regarding this ITB with the Mayor, any City Commissioner, officer, City employee, other than an employee of the Vilest Palm Beach Procurement Division, is grounds for disqualification. 2. This bid is made in good faith, without collusion or fraud and is fair and competitive in all respects. 3. The Bidder has carefully and to his full satisfaction examined the attached Scope of Work, Special Terms, General Conditions, technical specifications, and form of bonds, if applicable, together with the accompanying plans, and Bidder has read all issued addenda issued, 4, Bidder has made a full examination of the site and is familiar with the site conditions that may impact its performance. 5. There is enclosed a bid guarantee consisting of five percent (5%) of bid price in the amount of N/A 6. Upon receipt of a Notice of Intent to Award the contract the Bidder shall: 1) commence obtaining a Performance Bond, Labor and Material Bond, and Certificate(s) of Insurance immediately after receiving a Notice of Intent to Award, and 2) immediately obtain a Certificate of Registration for engaging in business from the City, as such documents will be required prior to execration of a Contract. 7. Bidder understands that the contract time starts on the date of Notice to Proceed. 8. Bidder furthermore agrees that, in case of failure on his part to execute a Contract and provide all required documents within ten (10) calendar days of receipt of the Contract for execution, the City may withdraw the offer and contract with another bidder and the check, bond, or other security accompanying his bid and the money payable thereon, shall become the property of the City, by forfeit as agreed and liquidated damages, 9. The Bidder states that this bid is the only bid for this project in which Bidder is interested; and Bidder shall not be a subcontractor or subcontractor on this project. 19. Substantial completion shall be within TBD calendar days. Final completion shall be in TBD calendar days. 11. Liquidated damages for delay are agreed to be one hundred ($100) per calendar day. ITB 16-17-119 40 Page 78 of 715 12. Small Business participation for this project is 0%. 13. Bidder shall be responsible for all permitting fees and utility service connection fees. For construction of a building, the City shall be responsible for plan and permit review fees through its Construction Services Department. 14, All debris is to be legally disposed of at a licensed disposal site in accordance with City, state, and federal standards. 15. The City reserves the right to select and include one or more alternates in the Project and work. 16. The following officer, director or agent of the Bidder is also an employee of the City of West Palm Beach: Name Address 17. The following employee(s) of the City of West Palm Beach hold, either directly or indirectly, an interest of 10% or more of Bidder or its affiliates or subsidiaries: Name Address 18. Bidder and all affiliates, suppliers, subcontractor or consultants who will perform the Work have not been placed on the Public Entity Crimes convicted vendor list maintained by the State of Florida within the 36 months immediately preceding the date of this Bid. 19. Bidder acknowledges that ADDENDA NO(S). have been RECEIVED and are ATTACHED HERETO and are signed by a duly authorized officer of Bidder. 20. By signing and submitting this Bid, Bidder represents that all Bid Forms are fully complete and accurate. 21. Bidder acknowledges that the Bid may be rejected if all Bid Forms are not fully complete, not accurate or if forms are not signed by properly authorized signatures where required. Bidder Company Name: Business Address: (Street, City, State, Zip Code) State of Incorporated: Telephone: Fax: BIDDER: Signature of Official authorized to bind Bidder. Print Name: Title: Date: Failure to fully complete and sign this Bid Form may result in resection of the Bid. ITB 16-17-119 41 Page 79 of 715 City of West ftfm(Beach (B3) r' a" SCHEDULE OF BID ITEMS �'"""` • ITB 16-17-119 PROJECT TITLE: Public Utilities Supplemental Workforce Item Job Title Hourly Wage Na, OPERATIONS 1 State of Florida Certified"A"Water Treatment Operator 2 State of Florida Certified"B"Water Treatment Operator 3 State of Florida Certified°C"Water Treatment Operator 4 State of Florida Certified"A"Wastewater Treatment Operator 5 State of Florida Certified"B"Wastewater Treatment Operator 6 State of Florida Certified"C°Wastewater Treatment Operator ENGINEERING ANIS OFFICE STAFF 7 Secretary 8 Project Engineer 9 Customer Service Representative 10 Customer Relations Specialist SKILLED STAFF 11 Maintenance Mechanic 12 Utilities Electrician 13 Utilities Controls Technician 14 Laboratory Technician 1 15 Laboratory Technician 11 16 Laboratory Technician III 17 Heavy Equipment Operator 18 Maintenance Worker - 19 Meter Service Technician 1 20 Meter Service Technician II 21 Meter Service Technician III 22 1 Utility Locator Note: Hourly rates shall be inclusive of all costs such as the cost of overhead,profit,insurance,taxes,incidentals,etc. Bidder Company Name: Signature of Official authorized to hind Bidder: Print Name: Title: Date: Failure to fully complete and sign this Bid Form may result in rejection of the Bid. END SCHEDULE OF BIO ITEMS BIDDERS: THE CITY HAS PROVIDED AN ELECTRONIC SPREADSHEET FOR BID ITEM TABULATION. IT IS MANDATORY THAT ALL. BIDDERS PROVIDE BOTH A SIGNED PAPER BID TABULATION AND ELECTRONIC BID TABULATION. THE ELECTRONIC BID TABULATION SHALL BE SUBMITTED WITH THE PAPER BID TABULATION BY MEANS OF COMPACT DISK,FLASH DRIVE,OR OTHER DIGI NAL DATA STORAGE DEVICE. PAPER BID TABULATION AND ELECTRONIC BID TABULATION SHALL BE MATERIALLY CONSISTENT AND CONTAIN THE SAME INFORMATION. IN CASE OF DISCREPANCY,THE SIGNED PAPER BID TABULATION SHALL PREVAIL. FAILURE TO SUBMIT AND ELECTRONIC COPYNERSION OF THE PROVIDED BID TABULATION SHALL BE CAUSE FOR REJECTION OF THE BID, ITB 1£-17-119 42 Page 80 of 715 t� ITB 16-17-119 LIST OF REFERENCES 1. owner's Name&Address: Project:. Contact Person Telephone: ( ) Fax: ( ) E-Mail: 2. owner's Name&Address: Project: Contact Person Telephone: ( ) Fax: ( ) E-Mail: 3. owner's Name&Address: Project: Contact Person Telephone: ( ) Fax: ( ) E-Mail: 4. owner's Name&Address: Project: Contact Person Telephone: ( ) Fax: ( ) E-Mail: ITB 16-17-119 43 Page 81 of 715 i 1 AFFIDAVIT OF PRIME BIDDER Re Non-collusion and Public Entity Crime State of County of being first duly sworn, disposes and says that: (Name) 1. 1 am the of the (Title) (Name of Company) Bidder that has submitted the attached bid; 2. 1 am fully informed respecting the preparation and contents of the attached bid and of all pertinent circumstances respecting such Bid; 3. Such Bid is genuine and is not a collusive or sham Bid; 4. Neither the Bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other bidder, firm or person to submit a collusive or sham Bid in connection with the contract for which the attached bid has been submitted or to refrain from bidding in connection with such Contract or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the City of West Palm Beach or any person interested in the proposed Contract; and 5.. The following Officer, director or agent of Bidder is also an employee of the City of West Palm Beach: (if none, write "None"). 6. The following employees of the City of West Palm Beach own, directly or indirectly, an interest of 10% or more in Bidder firm or any of its affiliates or subsidiaries: (if none, write "None"). 7. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. 8. Neither the Bidder nor any officer, director, partner, shareholder, employee, member or agent, who is active in the management of Bidder, or any affiliate or subsidiary of Bidder has been convicted of a public entity crime or action regarding antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy or material misrepresentation with respect to any bid or contract for goods or services to be provided to any public entity, or has been listed on the state Convicted Vendor List, within thirty-six months prior to the date of Bidder's Bid. ITB 16-17-119 44 Page 82 of 715 (Print Name) The foregoing Affidavit of Bidder regarding Non-Collusion and Public Entity Crime was acknowledged before methis 0m/� by: who is personally known tDnneor who has produced as identification and who take anoath. Notary Public (print& sign name) Commission No. ITB 16-17-119 45 Page 83Of715 54 VV h " I -,A I I.l P5 A t, 1 9) DRUG FREE WORKPLACE CERTIFICATION The undersigned Bidder, in accordance with Florida Statute 287.087 hereby certifies that does: (Name of Business) 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violation of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business' policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under this bid a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities, or contractual services that are under bid, the employee will abide by the terms of the statement, and will notify the employer of any conviction of, or plea of guilty, or nolo contendre to any violation of Chapter 1893, or of any controlled substance law of the United States, or any State, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance, or rehabilitation program, if such is available in the employee's community, by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. Authorized Signature Print Name Date ITB 16-17-119 46 Page 84 of 715 VV i S f PA At NA li 1: /',C:;..1 • 401 Clematis Street,3rd Floor West Palin Beach,Florida 33401-4702 Tel: 561-822-2100 Fax:561-822-1564 Website: http llwpb.orQ/Deoaan enIs/PiocurefTieriliSrriall-Bus ness/Certification (61 1) Form Subcontractors Listing BidderlProposer's Dame: Telephone No. ITB or RFP Title: Public Utilities Supplemental Workforce ITB or RFP No.: 16-17-119 NOTE: List all subcontractors you invited to bid on this project,whether they were selected or not,including those identified on the Schedule of Subcontractors. Submit this form with your bid.Use additional sheets if necessary. Company Contact Telephone Name Work To Be Performed Person Number 1. 2, 3. 4. 5. 6. 7. 8. 9. 10. Print Preparer's Dame: Title: Signature: Gate: ITB 16-17-119 47 Page 85 of 715 ffA + t f Procurement DivisionlSmall Business Program �� ` 7 , . I i-5 l_. { {_ 401 clematis street,31d Floor `Y' West Palm Beach,FL 33401-4702 Tel.(561)822-2100 Fax(561)822-1564 Website: httuifwPtl.or /Depart eats/ProcuiomenUSrnalI-Business/Certilcalion (BI 2) Form Statement of Small Business Participation Instructions: List all Shall Businesses that will participate on this project/contract. Only City certified small_ businesses and Palm Beach County Office of Small Business Assistance (PBC-OSBAA) certified Small Businesses can be used to meet the goal established for this projecticontract. Submit this form with your bid/proposal. SECTION L General Information Bidder or Proposer's Name: Preparer's Name: Title ITB or RFP Title. Public Utilities Supplemental Workforce Project Number: ITB or RFP Number: 16-17-119 SB Goal (if established): 0% Total Base ProjectiContract Amount: $ SECTION IL Small Business Participation The firm(s) listed below have agreed to participate in this project or contract. Item Description or DollarPercent of Subcontractor Flame Work/Service to be Value Percent of a BiDolld Dollar Value performed Value Value/Base Bid Total Bid 1. $ %Q % 2. $ % % 3. $ % % 4. $ % % 5. $ % %n 6. $ % % TOTAL Preparer's Signature: Date: ITB 16-17-119 48 Page 86 of 715 ��Stt$y G r} ippP f ;A 1 rvl B I- A I Procurement Division/Small Business Program 401 Clematis Strut,V Floor West Palm Beach,FL 33401-4702 Tel.(561)822-2100 Fax(561)822-1564 Website; ht t r'l L_urcalL7 irtrnantslProctreren Srnall-Busin ss/CertificatEon (813) Form B Letter of Intent Instructions: The Bidder/Proposer will complete Section I. The Small Business subcontractor will complete Sections 11 and III. It is the responsibility of the bidder/Proposer to verify that the undersigned is a City Certified Small Business. Only City of West Palm Beach or Palm Beach County Office of Small Business Assistance (PBC-OSSA) certified Small Businesses can be used to meet the goal established for this project/contract. This completed form will be required before contract award. Please note: This form is required for each certified Small Business selected. SECTION L General Information Proposer's Name: ITB or RFP Title: Public Utilities Supplemental Workforce ITB or RFP Number: 16-17-119 SECTION II. Small Business Participation The undersigned intends to perform the following work pertaining to the above project: Item No. Item Description or Work to be Performed Contract Amount SECTION III. Information on the Small Business Small Business Name: Preparer's Name: Title: Signature: Date: ITB 16-17-119 49 Page 87 of 715 u q ' *It, Equal Benefits Certification This form must be completed and submitted with your firm's submittal/proposal/bid. Equal Benefits Ordinance. Section 66-9 of the City's Code of Ordinances provides that, with limited exceptions, when contracting for goods, services or construction in an amount of $50,000 or more, with persons or businesses with five or more employees that also provide benefits to employees' spouses and dependents, the City shall contract only with those persons or businesses that provide equal benefits to employees' domestic partners. Check only one box below: ® 1..The firm certifies and represents that it will comply during the entire term of the contract with Sec. 66-9 of the City's Code of Ordinances by providing benefits to employees' domestic partners equal to those benefits provided to employees' spouses and dependents; or ❑ 2. The firm does not need to comply with Sec. 66-9 of the City's Code of Ordinances because of an allowable exemption: (Check exemptions that apply): The firm's price for the contract term awarded is$50,000 or less. The firm employs fess than five(5)employees. The firm does not provide benefits to employees' spouses nor employees' dependents. The firm is a government entity. The contract is for the sale or lease of properly. Compliance would violate grant requirements or regulations of federal/state law. The contract is an emergency procurement or necessary to respond to an emergency situation. ❑ 3. The firm does not comply with Sec. 66-9 of the City's Code of Ordinances and does not have an allowable exemption. 1, (Print Name of Authorized Officer) (Title) of (Name of f=irm) hereby attest that I have the authority to sign this certification on behalf of the firm and certify that the above information is true, complete and correct. Signature: STATE OF COUNTY OF Sworn to and subscribed before me this day of 20 , by , as an act of_ (firm),who is personally known to me or produced the following identification: Notary Signature: Print Notary Name: Commission No. lTB 16-17-119 0 Page 8 of 715 6.B. CONSENTAGENDA 9/6/2018 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 9/6/2018 REQUESTED ACTION BY COMMISSION: Approve the expenditure of$57,450 for the mandated engineering inspection (required every 5 years) of our 5 potable storage tanks by Crom Coatings and Restorations (CCR), a subsidiary of Crom, LLC who are the original constructors. This will be a sole source. EXPLANATION OF REQUEST: Florida Administrative Code 62-555.350 covers the operation and maintenance of public water systems and mandates that all storage tanks should be inspected on a 5 yearly basis for any engineering defects or other deficiencies that might impact water quality. All of our prestressed concrete tanks and the elevated tower were designed and constructed by Crom, LLC. The design of the tower is unique and the tank construction is highly specialized. In consequence Crom, LLC have created a subsidiary, CCR, to manage this specific requirement. CCR have the approved and experienced engineering personnel who can perform these inspections. Dependent on the outcome of these inspections decisions will be made on how contract any remedial work. The tanks that will be inspected are CROM tanks which is a specialty pre-stressed tank that requires certified inspections. CROM does not certify anyone else to do the inspections and if maintenance items are found, CROM is the only company that can make the certified repairs and they will not make repairs based on third party inspections. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The Utility is required under the terms of its permits to maintain the system to the approved standards. This work meets the requirements of the regulations and ensures that the potable water supply system continues to operate to the highest standards FISCAL IMPACT: Budgeted Funds are budgeted in account 401-2811-536.46-40 ALTERNATIVES: This inspection is required by the FAC 62-555.350. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Page 89 of 715 Grant Amount: ATTACHMENTS: Type Description D Addendum CM Coatings and Inspections Proposal D Addendum CROM Sole Source letter Page 90 of 715 COATINGS and RESTORATIONS A Invision of CROM, LLC August 15, 2018 PROPOSAL 18-070 DIVE CLEANINGS AND INSPECTIONS FIVE PRESTRESSED CONCRETE TANKS CITY OF BOYNTON BEACH, FLORIDA CROM Coatings and Restorations ("CCR"), a Division of CROM, LLC, proposes to provide labor and equipment for the cleanings and inspections of the prestressed concrete tanks for the City of Boynton Beach Utilities Department of 124 East Woolbright Road, Boynton Beach, Florida 33435 ("Client"). All work will be completed in accordance with all applicable codes and standards including OSHA, AWWA, ACI and Florida Administrative Code 62-555.350. 1. DRAWINGS, SPECIFICATIONS,AND OTHER REQUIRED DATA The "Client" or a duly authorized representative, is responsible for providing CCR with a clear understanding of the project nature and scope as is reasonably known to the Client. The Client shall supply CCR with sufficient and adequate information, including, but not limited to, maps, site plans, reports, surveys and designs, to allow CCR to properly complete the specified services. The Client shall also communicate changes in the nature and scope of the project as soon as possible during performance of the work so that the changes can be incorporated into the work product. Prior to starting work, CCR will request from Client data reasonably required for submittal purposes for the cleanings and inspections of the aforementioned storage tanks including any available computations, detailed drawings, and specifications. If, in the opinion of CCR, adequate data is not available or is incomplete, Client will be informed and arrangements made for creation of needed data. CCR will not perform engineering studies or perform work requiring professional engineering duties but will assist Client in obtaining such services. 2. COMMENCEMENT AND COMPLETION Upon your execution of this proposal and after a notice to proceed is issued by the client, we will proceed according to a mutually agreed upon schedule determined between the client and CCR; and will undertake to furnish sufficient labor, materials and equipment to complete the cleanings and inspections in a working time of 10 days and to transmit the subsequent written inspection reports approximately three weeks after each inspections. In the event Client desires to execute a separate agreement, such agreement shall include this proposal and all the conditions herein unless both parties agree in writing to specifically omit any condition, in writing, specifically referencing the omitted condition(s). I n the event that CCR cannot start thejob by November 1, 2018 because of delays of any nature which are caused by the Client or other contractor employed by him or other circumstances over which CCR has no control, then the contract price may be renegotiated to reflect any increased costs. IiNFRASTR CT ....III t...... REPAIR SE IALJI S-I 250 S.W. 313TH TERRACE CAINESVILLE, FLORIDA •' 32067-2BB9 PHONE: (352]372-34313 • FAX: (352)548-3348 ! www,cromcorp.com Page 91 of 715 18-070 — Five Tank Cleanings and Inspections August 15, 2018 City of Boynton Beach, Florida Page 2 3. INSURANCE CCR represents and warrants that it and its agents, staff and Consultants employed by it is and are protected by worker's compensation insurance and that CCR has such coverage under public liability and property damage insured policies which CCR deems to be adequate. Certificates for all such policies of insurance shall be provided to Client upon request in writing. Within the limits and conditions of such insurance CCR agrees to indemnify and save Client harmless from and against loss, damage, or liability arising from negligent acts by CCR, its agents, staff and consultants employed by it. CCR shall not be responsible for any loss, damage or liability beyond the amounts, limits, and conditions of such insurance or the limits described in Section 8, whichever is less. The Client agrees to defend, indemnify and save CCR harmless for loss, damage or liability arising from acts by Client, Client's agent, staff and other consultants employed by Client. Any bond requirement(s) by Client will carry an additional cost unless the parties agree otherwise. 4. SERVICES TO BE FURNISHED BY CROM COATINGS AND RESTORATIONS CCR proposes to furnish all supervision, labor, and equipment required to complete the work, except as noted in Paragraph 5. The services to be furnished by CCR are specifically: This scope of work is to be performed on the following tanks: • 3.0-MG 110'-0"ID x 42'-3" SWD (CROM Job No. 2015-M-041) • 1.0-MG 85-0" ID x 23'-7" SWD (CROM Job No. 1981-M-060) • 3.0-MG 125'-0" ID x 32'-9" SWD (CROM Job No. 1988-M-041) • 3.0-MG 120'-0" ID x 35'-5" SWD (CROM Job No. 1992-M-016) • 1.5-MG 113'-4" ID x 143'-4" SWD (Elevated tank) (CROM Job No. 1994-M-028) a. Review of tank design, drawings, and existing conditions as required to provide an evaluation on the current condition and integrity of the above wire-wound prestressed concrete tanks. b. On-site visual inspection and evaluation of the exterior of the ground storage tanks including: (1) Wall Foundation or Footing and Wall Exterior: (a) Wall foundation or footing, if exposed (dips, damp spots, bearing and/or joint filler pads, if present, and gap between wall and subgrade or wall and footing) (b) Check for cracks and hollows (c) Check architectural finish coating (paint) (d) Manhole (cover, frame, bolts, and gasket) (e) Pipe sleeves, if present (frame and seal by modular, mechanical type, inter locking, synthetic rubber"link" units) ccRIP�gdc ?715 18-070 — Five Tank Cleanings and Inspections August 15, 2018 City of Boynton Beach, Florida Page 3 (f) Ladder (risers, rungs, wall brackets, all connections including welds, shotcrete boss, fasteners, and safety rail) (g) Liquid level indicator, if present (fiberglass board, target, wall brackets, connections, shotcrete boss, precast concrete curb on dome, fasteners, cables, float, pulleys, and mechanism) (2) Dome Exterior: (a) Check for cracks and hollows (b) Check for spalling (c) Check architectural finish coating (paint) (d) Hatch (precast concrete curb, fiberglass cover, insect barriers, hasp, fasteners, and mechanism) (e) Ventilator if present (precast concrete curb, fiberglass housing, screens around circumference and on bottom, fasteners, and caulking) (f) Aerator if present (screens, fiberglass, bolts) (g) Overflows, if present (precast concrete, screens, fasteners, and caulking) (h) Handrail, if present (rails, posts, toe-boards, flanges, brackets, all connections including welds, and fasteners) c. Underwater inspection of the tank interiors including: (1) Dry suited diver with hard hat diving helmet and surface supplied air as required by OSHA and A\1\/WA standards. (2) Closed circuit television monitoring system with videotaping capability. (3) On-site technical monitoring of the diving process. (4) Interior Wall: (a) shrinkage cracks (normal) (b) spalling (c) ladder (bolts, standoff brackets, rungs; if stainless, check welds) (5) Interior Floor: (a) check for cracks (note size and length) (b) pipes (encasements, coatings, support brackets, bolts) (c) waterstop, if applicable (irregularities, holes, encasements) (d) gap between wall and waterstop, if applicable (6) Interior of Dome: (a) check underside of dome for exposed mesh, and visible hydrogen sulfide damage (b) check for cracks and spalls d. Tank cleanings to meet the requirements of Florida Administrative Code 62-555.350: Complete underwater clean out of up to 1" of soft silt sediment only from the tank floor using a diver assisted vacuum system. CCR assumes onsite ground disposal of the sediment and water removed from the tank. ccRIP�gdc T715 18-070 — Five Tank Cleanings and Inspections August 15, 2018 City of Boynton Beach, Florida Page 4 e. Electronic comprehensive written report signed and sealed by a Professional Engineer, familiar with the design and construction of Prestressed Composite Tanks in accordance with FAC 62- 555.350, including a photographic record of the exterior inspection and a video record of the interior inspection. 5. MATERIALS AND SERVICES FURNISHED BY CLIENT OR OTHERS It is understood that the following services shall be provided by others without expense to CCR: a. Client will grant or obtain free access to the sites for all equipment and personnel necessary for CCR to perform the work set forth in this Proposal. The Client will notify any and all processors of the project sites that Client has granted CCR free access to the sites. CCR will take reasonable precautions to minimize damage to the sites, but it is understood by Client that, in the normal course of work, some damage may occur, and the correction of such damage is not part of this Agreement unless so specified in the Proposal. b. The Client is responsible for the accuracy of locations for all subterranean structures and utilities. CCR will take responsible precautions to avoid known subterranean structures, and the Client waives any claim against CCR, and agrees to defend, indemnify, and hold CCR harmless from any claim or liability for injury or loss, including costs to defend, arising from damage done to subterranean structures and utilities not identified or accurately located. In addition, Client agrees to compensate CCR for any time spent or expenses incurred by CCR in defense of any such claim with compensation to be based upon CCR's prevailing fee schedule and expense reimbursement policy. c. Complete isolation of the tanks from the water system including lock-out tag-out procedures per OSHA CFR29 Title 1910.147. This plan shall be reviewed by CCR personnel prior to tank entry. If the tanks are not 100% isolated from the system before entry, CCR reserves the right to cancel the inspection at the owner's expense, to include lost time and mobilization fees. d. A continuous supply of potable water under minimum pressure for the use of the CCR crew within 100 feet of the tank sites. e. A continuous supply of electricity during the period of work: one 100-AMP, 110/220-volt service for the operation of our power tools and accessories, located not more than 100 feet from each tank. Please be sure that all circuit breakers are ground-fault protected. If it is necessary for CCR to supply its own electric power, add $500.00 per week to the contract amount. f. Any permit or other fees from any AHJ as may be required for the work including but not limited to all connect/disconnect, impact and building/construction fees. g. Disposal of the tank's contents. h. Disinfection of the tank's contents. i. Cleaning the exterior of the tanks and accessories. j. All professional engineering services for any work outside of CCR's scope of work. CCR1P�gdc i84'r715 18-070 — Five Tank Cleanings and Inspections August 15, 2018 City of Boynton Beach, Florida Page 5 6. BACK CHARGES AND CLAIMS FOR EXTRAS No claim for extra services rendered or materials furnished will be valid by either party unless written notice thereof is given during the first ten days of the calendar month following that in which the claim originated. CCR's claims for extras shall carry 30% for overhead and 10% for profit. 7. DELAYS It is agreed that CCR shall be permitted to prosecute work without interruption. If delayed at any time for a period of 24 hours or more by an act or omission of the Client, the Authority Having Jurisdiction (AHJ), any representative, agents or other contractors employed by Client, or by reason of any changes ordered in the work, CCR shall be reimbursed for actual additional expense caused by such delay, and loss of use of our equipment, and 30% for overhead. LIMITATION ON INDIVIDUAL LIABILITY OF DESIGN PROFESSIONAL - TO THE EXTENT PERMITTED BY LAW, AN EMPLOYEE, AGENT, DESIGN PROFESSIONALS, OR ENGINEERS EMPLOYED BY CCR SHALL NOT BE INDIVIDUALLY LIABLE FOR NEGLIGENCE OCCURRING WITHIN THE COURSE AND SCOPE OF EMPLOYMENT WITH CCR UNDER THIS PROPOSAL TO AN OWNER, CONTRACTOR, SUBCONTRACTOR, OR TO ANY THIRD PARTY CLAIMING BY AND THROUGH THESE PARTIES. 8. RISK ALLOCATION Client agrees that CCRs liability for any damage on account of any error, omission or other professional negligence will be limited to a sum not to exceed $50,000 or CCR's fee,whichever is greater. Client agrees that the foregoing limits of liability extend to all of CCR's employees and professionals who perform any services for Client. If Client prefers to have higher limits on general or professional liability, CCR agrees to increase the limits up to a maximum of $1,000,000.00 upon Clients' written request at the time of accepting our proposal provided that Client agrees to pay an additional consideration of four percent of the total fee, or$400.00,whichever is greater.The additional charge for the higher liability limits is because of the greater risk assumed and is not strictly a charge for additional professional liability insurance. 9. ASSIGNMENT AND THIRD PARTIES Neither the Client nor CCR may delegate, assign, sublet or transfer their duties or any interest in this Proposal without the written consent of the other party. Both parties agree there are no intended third-party beneficiaries to this Proposal including other contractors or parties working on the project, or, if necessary, a surety of CCR. 10. LABOR This proposal is predicated on open-shop labor conditions, using our own personnel. If we are required to employ persons of an affiliation desirable to the Client or other contractor employed by him or the general contractor thereby resulting in increased costs to us, the contract price shall be adjusted accordingly. Such requirement shall not provide that CCR sign a contract with any labor organization. In the event of a labor stoppage, we shall not be in default or be deemed responsible for delay of the progress of this contract or damage to the Client or the contractor so long as CCR has sufficient qualified employees available to perform the work. ccRIP�gdc048T X15 18-070 — Five Tank Cleanings and Inspections August 15, 2018 City of Boynton Beach, Florida Page 6 Our proposal is based on our crew performing our Scope of Work in accordance with our standard safety program. If any additional safety requirements are placed on us (not required by OSHA) such as: site training, additional safety equipment or permit required confined space, the cost for such additional requirements plus 30% for overhead shall be reimbursed to us. 11. QUOTATION We are prepared to carry out this work in accordance with the foregoing for the lump sum price of: Mobilization $3,350.00 Five (5) Tank Cleanings $29,225.00 Five (5) Tank Inspections with Comprehensive Reports $24,875.00 Total Project Price $57,450.00 *Note: Removal of sediment in excess of 1"will be billed at$2,800.00 each additional 1". More than 5 inches of additional sediment must be treated as a change order. Periodic and final payment, including any retention, shall be made within 10 days from the date our work is completed or the billing is received, or in accordance with applicable state Prompt Payment law, whichever is earlier, and is to be received by us in our accounting office at 250 SW 36th Terrace, Gainesville, Florida 32607. Final payment shall not be held due to delays in testing. Payment not received by that date will be considered past due and will be subject to a late payment charge of 1'/2% per calendar month, or any fraction thereof until received in our office. If CCR does not receive payment within 7 days after such payment is due, as defined herein, CCR may give notice, without prejudice to and in addition to any other legal remedies, and may stop work until payment of thefull amount owing has been received.The Proposal Amount and Time shall be adjusted by the amount of CCR's reasonable and verified cost of shutdown, delay, and startup, which shall be effected by an appropriate change order. Any reasonable legal or other expense necessary for the enforcement of this Proposal or for the collection of monies due shall be borne by the party atfault. If sales tax is excluded from our price, or on materials contained in our price, in accordance with project specifications, such exclusion is subject to receipt of adequate tax exemption documents from you or the project owner prior to commencement of Work to allow for our application of same. If proper tax exemption documentation is not received or is not adequate to provide exemption, we reserve the right to receive reimbursement of all sales tax CCR is obligated to pay due to the tardiness, lack of, or inadequate exemption documentation on behalf of you or the owner. 12.ARBITRATION/DISPUTE RESOLUTION AND VENUE Any controversy or claim relating to the contract between us shall be settled by arbitration in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association, and judgment by the arbitrator(s) may be entered in any court having jurisdiction. The claim will be brought and tried in judicial jurisdiction of the court of the state and county where CCR's principal place of business is located and Client waives the right to remove the action to any other county or judicial jurisdiction, and the prevailing party will be entitled to recovery of all reasonable costs incurred, including staff time, court costs, attorneys' fees and other claim related expenses the venue for any litigation under this Agreement ccR(P�gdc�648?715 18-070 — Five Tank Cleanings and Inspections August 15, 2018 City of Boynton Beach, Florida Page 7 shall be in Alachua County, Florida. If CCR engages an attorney for the collection of the amounts due from the Client, the Client shall pay CCR its reasonable attorney's fees and costs through any appeal. The laws of the State of Florida will govern the validity of these terms, their interpretation and performance. If any of the provisions contained in this Agreement are held illegal, invalid, or unenforceable, the enforceability of the remaining provisions will not be impaired. Limitations of liability and indemnities will survive termination of this Agreement for any cause. 13. CHANGES IN SCOPE AND LIMITATIONS If the Client wishes to have CCR perform any additional repairs or remediation of the tanks or accessories, it shall authorize such work in writing and pay CCR its standard charges for such work. It is agreed that CCR shall not be responsible for any consequential, special or delay damages. CCR does not assume responsibility for differing, latent or concealed conditions, which differ materially from those indicated in the subcontract/Contract documents or from those ordinarily found to exist and not inherent in the Work, including but not limited to weather, and not caused by CCR's fault or negligence. 14.TERMINATION This agreement may be terminated by either party upon seven (7) days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof. Such termination shall be effective if that substantial failure has been redeemed before expiration of the period specified in the written notice. In the event of termination, CCR shall be paid for services performed to the termination notice date plus reasonable termination expenses. In the event of termination, or suspension for more than three (3) months prior to completion of all work contemplated by the proposal, CCR may complete such analyses and records as necessary to complete their files and may also complete a report on the services performed to the date of notice of termination or suspension. The expense of termination or suspension shall include all direct costs of CCR in completing such analyses, records and reports if necessary. 15. GUARANTEE If a bond is required for the Scope of Work included in this contract, CCR will furnish a one-year Performance and Payment Bond. The cost of this bond is not included in our price. Please add $9.00 per $1,000 of contract value. 16.ACCEPTANCE This proposal is offered for your acceptance within 30 days from the revised proposal date. We reserve the right after that period to amend our bid to reflect our changing construction schedules and materials and labor rate changes. The return to this company of a copy of this proposal with your acceptance endorsed thereon within the time aforesaid will constitute a contract between us. This proposal shall be made a part of any subcontract agreement or purchase order. ccRIP�gdc 48T715 18-070 — Five Tank Cleanings and Inspections August 15, 2018 City of Boynton Beach, Florida Page 8 Sincerely, CROM COATINGS AND RESTORATIONS TJ Williams Robert G. Oyenarte, PE Project Manager President /nle ACCEPTED BY CLIENT PRI NT: TITLE: DATE: CCRIP�gdcWRI15 a CROM PRESTRESSED CONCRETE TANKS 1111E1111 DESIGNING AND BUILDING TANKS SINGE 1953 June 29, 2018 Via Email: TaylorPo_bbfl.us Mr. Phill Taylor City of Boynton Beach Utilities Department 124 East Woolbright Rd. Boynton Beach, Florida 33435 RE: Five (5) Dive Cleanings & Inspections City of Boynton Beach, Florida CCR Proposal No. 18-070 Dear Mr. Taylor: CROM Coatings and Restorations ("CCR") is offering ground storage tank inspection and repair services as the only approved representative of Crom, LLC. CCR is a division of Crom, LLC which was formed to carry out the specific tasks to inspect, repair and modify prestressed composite tanks as well as other concrete structures. The construction of prestressed composite tanks is a unique form of construction. The combination of materials and construction methods make the structures difficult to understand if not thoroughly knowledgeable in this technology. In order to properly address modifications, maintenance and repairs on prestressed tanks, the companies involved need to have considerable experience in how the tanks are designed and built. Current AWWA Standards state that maintenance and inspections performed on prestressed tanks should only be "performed under the direction of a professional engineer thoroughly familiar with wire- and strand-wrapped prestressed composite tanks and their construction." Crom, LLC approves CCR as the sole company for any repairs and modifications performed on all of their prestressed composite tanks. CCR's experience is unequalled in the design, construction, modification and repair of prestressed composite tanks. No other company provides this level of service and background. The warranty as stated by the tank manufacturer requires that they be notified before any work is performed. Any work performed is required to be done by an approved contractor. Any work performed by an unapproved contractor will void any written or implied warranties. Thank you for giving us the opportunity to assist you. Please let us know if you have any further questions. Sincerely, CROM COATINGS AND RESTORATIONS Robert G. Oyenarte, P.E. President 250 S_W. 36TH TERRACE * OAINESVILLE, FLOR10A 32SO7-2BBc9 PHONE 352-372-3436 * FAX 352-372-6208 0 www.crcmccPege yy of 715 6.C. CONSENTAGENDA 9/6/2018 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 9/6/2018 REQUESTED ACTION BY COMMISSION: Approve reduction of the performance bond by the amount of $456,368.60 (95%) for the completion of the paving, grading, and drainage improvements in association with the 500 Ocean project, this will leave a remaining performance bond amount of$24,019.40 (5%). EXPLANATION OF REQUEST: The Public Works Department Engineering Division requests approval to reduce the Performance Bond (#22007), in the amount of$456,368.60 for the completion of the paving, grading, and drainage improvements in association with the 500 Ocean project (see Attachment 1). This will leave the remaining $24,019.40 (5.0%) to be held by the City for a period of one (1) year from the date of this approval as the warranty against defect. • American Engineering & Development Corp submitted a Performance Bond (#22007) for the completion of the paving, grading, and drainage improvements in association with the 500 Ocean Project, in the amount of$480,388.00. • The Public Works Engineering Division has inspected the improvements and found no items needing correction. • IBI Group has certified that improvements were done in accordance with the approved plans (see Attachment 2). HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? N/A FISCAL IMPACT: None ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: CLIMATE ACTION DISCUSSION: Is this a grant? Grant Amount: Page 100 of 715 ATTACHMENTS: Type Description D Attachment Attachment 1 ® 500 Ocean's Performance and D Attachment Attachment 2 ® I Bl's Engineering Certification Page 101 of 715 o6fExHlErr"N-3%t (LDR, Chap. 7,Art. 1, See. (LDR, Chap. 7.5,Art. H, See. 7.) C OND E� Bond No. 58722007 KNOW ALL MEN BY THESE PRESENTS: That we,Amgdm En D AW2cdagA--qLe10 ment Q�. hereinafter call PRINCIPAL, and .p� HffiltSM L'iRE9bLQQM=L a surety company authorized to do business in the State of Florida, hereinafta r6wed toas SURETY" are hold and firmly bound unto the City of Boynton Beach, a political subdivision of the State of Florida, hereinafter called CITY, the full and just sum of Logur-Uu ® T &o—usind-TIm H I EiZbM EiZbLU. S. Dollars M& 8", lawful money of the United States of America, to be paid to the City of Boynton Beach, to which payment will and truly be made, we bind ourselves, our heirs, executors, administrutor;s, successors and assigns,jointly and severally, firmly by these presents: [WHEREAS, the above bound PRINCIPAL has received approval from the CITy for the recording of a certain subdivision plat Imown as �, and such recording is prior to completion of construction of the Required Improvements as prescribed by the Subdivision, Platting and Required Improvanents Regulations, Chapters 2.5, 5 and 6 ® of the Land Development Regulations of the City of Boynton Beach,hereinafter the REGULATIONS,pertaining to said subdivision;]� . [WHEREAS,the above bound PRINCIPAL has received approval from the CITY for the ® of a certain project known as M50 _Qg=,and such project shall construct and install the required public improvements to support the Project punwant to the tmm of the Permit,]and WHEREAS, PRINCIPAL has been issued that certain R!(�)111�;11 1L-0-9-4A hereinaf ter the PERMIT, for construction of add Re quired Improvements, a copy of which is attached hereto and by reference made a part hereof, and VVHEREAS, it was one of the conditions of said REGULATIONS and PERMrr that this bond be executed. NOW, THEREFORE, the conditions of this obligation are such that if the above bound PRINCIPAL shall in all respects comply or cause others to comply with the terms and conditions of ® PERMIT, wn the time ® and shall in every respect fulfill [its][his][her][their] obligation thereunder and under the plans therein referred to, then this obligation to be void; otherwise,it shall remain in fiffl force and effect. . The PRINCIPAL and CITY agree that the City Engineer may, in writing, reduce the initial amount stated above in accordance with the requirements of said REGULAnONS. Page I of 4 paM Page 102 of 715 The SURETY UNCONDITIONALLY COVENANTS AND AGREES that if the PRINCIPAL fails to perform all or any part of the construction work required by said PERMIT and REGULATIONS within the time specified, the SURETY, upon thirty (30) days written notice fi-om.the CITY or its authorized agent or officer, of the default, to the PRINCIPAL or its authorized agent or officer, will forthwith perform and complete the aforesaid construction work and pay the cost thereof, including, but not limited to, engineering, legal, and contingent costs, together with any damages ather direct or consequential. Should the SURETY fail or refuse to perform and complete the said improvements, CITY, in view of the public interest�health, safety and welfare factors involved and the inducement in approving and filing the said plat, shall have the right to resort to any and all legal remedies against the PRINCIPAL and/or SURETY,or both at law and in equity including specifically the specific pmlbrmance, to which the PRINCIPAL and SURETY unconditionally agree. The PRINCIPAL AND SURETY FURTHER JOINTLY AND SEVERALLY AGREE thatthe MY, at its option, shall have the right to construct or,pursuant to public advertisement and receipt of bids, came to be constructed the aforesaid improvements in case the PRINCIPAL should fail or refim to do so in accordance with the terms of said PERMIT. In the event CITY should exercise and give effect to such right, the PRINCIPAL and SURETY WWI be jointly and severally liable hareander to r'eimburse the CITY the total cost thereof, including but not limited to, -engineering, legal, and contingent costs, together with any damages, either dmwt or consequential, which may be.sustained on account of the fOure of the PRINCIPAL to carry out and execute all the obligations for conshuction of Required Improvements pursuant to the REGULATIONS and PERMIT. IN WITNESS WHEREOF, the PRINCIPAL has executed thwe presents this 18 th day of lunne,2 U1 . (CORPORATE SEAL) American Engineering&Develoonient a Florida corporation BY:.11-1-6 I [�D G% Glazer, Secretary/Treasurer ATTEST: AV` X, H. Carpenm�;f'hief Operating Officer (Impressionable corporate seal) ADDRESS: 11765 W- Okeechobee Road HiaImh9j&en,s FL 33 11 Page 2 of 4 paM Page 103 of 715 86 je � g FloridaSTATE OF BEFORE ME personally appeared__pjLyLd GJAW who is pmonally known to me, and who executed the foregoing instrument as Secretary/Treasurer of Deyd ®=s a corporation, -and severally acknowledged to and before me that he, executed such instrument as such officer of said corporation, and that the seal affixed to the foregoing ins1rument is the corporate seal of said coporation and it was affixed to said instrument by due and regular corporate authontY,and® tinstrument is the free act and dead of® said corporation. WITNESS my hand and official seal this le day; f J My commission expires: TATIANA WEEGA e«` YCOMMISSION 0 EE 2DO948 Public EXPIRES:Jun 10,2016 (INDIVIDUAL PRINCIPAL) WITNESS: BY: (SURETY SIGNATURE BLOCK) es'llelVt ea , �.. itobert SS; 421 Grand Concourse. Afimwilhan,171,331 Page 3 Page 104 of 715 STATE OF Flgdda COUNTY OF hfi i:,Dp& BEFORE ME Personally appeared Rgh2dIL-13—awn who is personally known to me, corporation, and acknowledged before me that he executed said instnment for the purpose expressed therein. WITNESS my hand and official seal ® o a � /7T p commissionMy { .a� err& Page 105 of 715 Western SuW Company POWER OF ATTORNEY APPORMNG INDPADUAL ATTORNEY-IN-FACT Know AN Men By These Pressmob,net WESTERN SURETY COMPANY,a South Dakota corporation,is a duly orgamdoad and existing corprioation having be principal office in dia City of Sioux Falb,and State of South Dakota.and that it does by virow of the signature and seal harein affixed hereby nialce.constitute and appoint Robert H Beason,Indmi 'duaDy of Miand Shares.11,its true and lawflal Afturney(s)-in-Fact with M power and authority hereby conferred to sign,wal end execute for and an its behalf bonds,undertakings and other obligatory instruments of sindler nature -hi Unlimiteid Amounts - and to bind itherebyas fully and to the as=extent as ifs instruments was signed by a duly authorized ofter of the corpoinflon and all the am of said Attorney,pursuant to the authority hereby given,m hereby ratifird mW confinne& 1his Power of Attorney is nuide and executed pursuant to and by authority of the By-Law printed an the reverse hereof,duly adopted,as indicated,by the shareholders of the cosporation. In Whum Whereat,WESTERN SURETY COMPANY has caused them presents to be signed by its Vice President and its corporaw seal to be hereto affixed on M I Ith day of February,2015. WESTERN SURETY COMPANY PALd T.Braftat,Vice President State of Souass th Dakota County of Afifladialus On No I I th day of February,2015,bdm me personally ca=Paul T.Bruffat,to tire known,who,being by me duly sworn,did depose and mar. that he revides in the City of Sioux Falls,State of South Dakota,that he is the Vice President of WESTERN SURETY COMPANY described in asid wldch executed the above inatrunione that he knows dra® of said corporation;that the sed affixed to dia said hi is such corporate s that it was so affixed pursuant to authority given by the Board of Directors,of said corporation and that he algood his name thereto pursuant to like authority, and noknowledges saine to be dw act and deed of said corporsdou. My eau 's expires ' J.MOHR June 23:.2 19 NUFAiff PUBLIC SOM DA10FIR CERTMCATE J.Mohr,Notary Public 1,L Nelson,Assistant Socnatery of WESTERN SURETY CO&IFANY do hereby certify that the Power of Attorney herdnalsove set forth is still in fence,and find=cenify that the By-Law of the corpunition ' red the reverse hound is still in firice. In tostitacray whared I have rata soh my no=and affixed ft sed of the said corporation this day of— MA9— _ �—ulf. WESTERN SURETY. COMPANY From NnO-7-2012 &N .FAistant�S=,W�y Page 106 of 715 Autharift y® ADOPTED BY THE SHAREHOLDERS OF WESTERN SURETY CONTANY This Power of Attorney is made and executed pursuant to and by authority of the following By-Law duly adopted by the shareholders of the Company. Section 7® All borulk policies, undertalrings, Powers of Attorney, or other obligations of the corporation shall be executed in the corporate name of the Company by the President, Secretary. and Assistant Scannary,Treasurer,or any Vice President.or by suclr other officars as the Board of Directors may authorize. The President,any Vice Prosiden%Secretary,any Assistant Secretary,or the Treasurer may appoint Attorneys in Fact or agents who shall have authority to issue bonds,policies,or undertalrings in the narne of the Company. The corporate seal is not necessary for the validity of any bonds, policies, undertalcings,Powers of Attorney or o ther obligations of tim corporation. The signature of any such officer and the corporate sad may be printed by facsimile. Page 107 of 715 REDER TO PERFORANCE BOND Bond Nmmber 58722007 TO BE ATTACHED TO AND FORM A PART OF the Performance Bond issued by the 'Western surety Company, as Surety, dated June 18, ®� 2015, on behalf of American Engineering & Development Corp., as Principal, with the Surety and Principal being bound unto the City of Boynton Beach,FL WI-IEREAS, the Principal has been issued a Permit by the City of Boynton Beach, FL for construction of certain Required Improvements for the project known as 500 Ocean, and, V91EREAS, said Pmfimance Bond listed the Permit Number as ROW Restoration Permit Number 15-0946. NOW, THEREFORE, it is hereby understood and agreed that the Permit Number is changed from ROW Restoration Permit Number 15-0946 to ROW Restoration Permit Number E-15-028. Except as modified her-ein, said bonds shall be and remains in full force and effect. SIGNED, scaled and dated this 28th day of June,2015. grt Ira:1ent C 6 i':U7777� Title Wastern 'sur tit B Robert H. Benson,Attorney-in-Fact Page 108 of 715 VWstern Surety Company POWER OF ATTORNEY APPOINTING EVDIVEDUAL ATTORNEY-IN-FACT Know Ail Men By Thm Presents,That WESTERN SbIIETY COMPANY.a South Dakota corporation,is a duly orpnized and existing corporation having its principal office in the Chy of Sioux Falls,and State of South Dakota,and that it don by virtue of the signature and seal herein aftud hereby make,constitute and appoint R H Benson,IndividuaRy of NUarni Shows,1q,its nue and la AUrtmey(s)-in-Pairl with full power and authority hereby conferred to sign,seal mid execute for and on its behalf bonds,an loin and other obligatory instruments of similar nature -In UnUmited Amounts - and to bind it thereby as fully and to the same extent as if such instruments were Biped by a duly authorized officer of the corporation and all the is of said Attorney,pursuant to the authority hereby given,am hereby ratified and confirmed. This Power of Attorney is made and executed purstrant to and by authority of the By-lAw printed an me reverse hered.duly adopted,as indicated,by the shareholders of the corporation. In Wisnew Whered, WESTERN SURETY COMPANY has caused theme presents to be signed by its Vice President and its corporate seal to be homes affixed on this 3m day of December,2014. WESTERN SURETY COMPANY Mi arta Vilat Vice President State of South Dakca us county of minnoura On tids 3rd day of Decendear,2014®before me personally caure Paul T.Bruflat,to me known.who,being by me duly sworn,did depose and say® that he resides in the City of Sioux Falls,Sbft of South Dakota,that he is dre Vice President of WESTERN SURETY COMPANY described in and which executed the above instrument;that he knows the seal of said corporation;that the seal affixed to the said instrument is such corporate seal;that it was so affixed.pursuant to authority given by the Board of Dimtors of said corporation and that he signed his name tmuft pursuant to like authority, and acknowledges some to be the act and deed of maid corporation. my commission expires ,-MIDIM 23 2015 NMRV Pulue _......pone. GOUCH DAKM;q CERTIFICATE 1.Mohr,Notary Public I,L Nelson,Assistant Secretary of WESTERN SURETY COMPANY do hereby certify that the Power of Attorney lumainabove act farth is still in force,and further certify that die By-Law of the corlsoradon printed on the reverse hereof is still in force. In testimony whered I have hereunto subscribed my name and affixed the sed of the said corporation this day of Ju,l,,y ............. WESTERN SURETY COMPANY Foun F4=-7-M12 —/4t TL-�N;1;4% Secretary Page 109 of 715 AvIlsorWrig T® ADOPTED BY THE SHAREHOLDERS OF WESTERN SURETY COMPANY is Power of Attorney is made and executed pursuant to and by authority of the fbilowing By-Law duly adopted by the shareholders of the Company. Section 7® All bonds, policies, undertakings,Powers of Attorney, or other obligations of the corporation shall be executed.i the corporate name of the Company by the President, Secretary, and Assistant Secretary,Treasurer,or any Vice President.or by such other officers as the Board of Directon may authorize. The President,any Vice President Secretary, any Assistant Secretary,or the Treasurer may appoint Attorneys in Fact or agents who shall have authority to issue bonds,policies,or underalcings in the name of the Company. The corporate seal is not necessary for the validity of any bonds,policies,undertakings,Powers of Attorney or other obligations of the corporation. 7be signature of any such officer and the corporate seal may be printed by facsimile. Page 110 of 715 �1 IBI GROUP(FLORIDA)INC. I 2200 Park Central Boulevard North—Suite 100 Pompano Beach FL 33064 USA tel 954 974 2200 fax 954 973 2686 �J ibigroup.com July 2, 2018 Frantz LaFontant City of Boynton Beach 100 E Boynton Beach Blvd Boynton Beach, FL 33435 Dear Mr. LaFontant: RE: 500 OCEAN, IBI PROJECT 34854 The work associated with the construction of the mixed use project, located at 500 E. Ocean Avenue, Boynton .Beach, FL, for the referenced project has been completed in substantial compliance with the approved plans. The minor deviations recorded on the as-builts will not prevent the projection from functioning as intended. We have included the final as-builts as part of this submittal package along with a summary of the inspection reports. If you have any questions, please contact me at(954) 974-2200 or at patricia.ramudo ibigroup com . Sincerely, - o 798 L7A 7-e Or Patricia F. Ramudo, PE 1� °® `ZO ®� Engineering Manager ��'��`` # A IBI Group is a group of firms providing professional services IBI Group(Florida)Inc.is a member of the IBI Group of firms Page 111 of 715 6.D. CONSENTAGENDA 9/6/2018 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 9/6/2018 REQUESTED ACTION BY COMMISSION: PROPPOSED RESOLUTION NO. R18-0120-Approve utilizing the Prince William County Public Schools Contract# R-TC-17006 under the US Communities Cooperative with Amazon Business for the purchase of hardware, tools, computer supplies and equipment for an estimated annual expenditure of$40,000. The US Communities procurement process satisfies the City's competitive bid requirements. EXPLANATION OF REQUEST: Contract Term: January 19, 2017 - January 18, 2022 with option to renew for (3) additional (2) year periods. This approval will allow for the purchase of hardware, tools, computer supplies and equipment. This contract will serve as an alternate source and will allow the City to take advantage of Amazon's low prices. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? This will enable the City to access an alternate source for supplies needed. FISCAL IMPACT: Budgeted Funds are budgeted and available for multiple accounts covering hardware, tools, computer supplies and equipment for the estimated amount of$40,000. FY 17/18 expenditures to date $27,511.40. ALTERNATIVES: To not approve utilizing the contract and go out for quotes with each purchase. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 112 of 715 ATTACHMENTS: Type Description D Resolution Resolution approving piggy-back agreement with Amazon D Agreement Piggy-back agreement with Amazon D Addendum US Communities Contract D Addendum Amazon Agreement D Addendum Contract Amendments Page 113 of 715 1 2 RESOLUTION NO. R18- 3 4 A RESOLUTION OF THE CITY OF BOYNTON BEACH, 5 FLORIDA, APPROVING UTILIZING A PRINCE WILLIAM 6 COUNTY PUBLIC SCHOOLS CONTRACT #R-TC-17006 7 UNDER THE US COMMUNITIES COOPERATIVE WITH 8 AMAZON SERVICES, LLC; AUTHORIZING THE CITY 9 MANAGER TO SIGN A CONTRACT WITH AMAZON 10 SERVICES,LLC;AND PROVIDING AN EFFECTIVE DATE. 11 12 WHEREAS, City staff has confirmed that the US Communities Cooperative 13 procurement process satisfies the City of Boynton Beach's competitive bid requirements; 14 and 15 WHEREAS, upon recommendation of staff, it is the City's desire to utilize the 16 Prince William County Public Schools Contract R-TC-17006 under US Communities 17 Cooperative with Amazon Services LLC., for the purchase of hardware, tools, computer 18 supplies and equipment for an estimated annual expenditure of$40,000. 19 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 20 THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 21 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed 22 as being true and correct and are hereby made a specific part of this Resolution upon 23 adoption. 24 Section 2. The City Commission of the City of Boynton Beach, Florida, hereby 25 approves utilizing the Prince William County Public Schools Contract R-TC-17006 under 26 US Communities Cooperative with Amazon Services LLC., for the purchase of hardware, 27 tools, computer supplies and equipment for an estimated annual expenditure of$40,000. 28 Section 3. The City Manager is hereby authorized to sign a contract with 29 Amazon Services, LLC., a copy of which is attached hereto as Exhibit"A". C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\E5868FA7-E3AB-483C-952C-F2315849068B\Boynton Beach.12202.1.Piggy-Back (Prince William_County)_-_Amazon_-_Reso.docx Page 114 of 715 30 Section 4. That this Resolution shall become effective immediately. 31 PASSED AND ADOPTED this day of , 2018. 32 CITY OF BOYNTON BEACH, FLORIDA 33 YES NO 34 35 Mayor— Steven B. Grant 36 37 Vice Mayor— Christina L. Romelus 38 39 Commissioner—Mack McCray 40 41 Commissioner—Justin Katz 42 43 Commissioner—Joe Casello 44 45 VOTE 46 ATTEST: 47 48 49 50 Judith A. Pyle, CMC 51 City Clerk 52 53 54 (Corporate Seal) 55 C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\E5868FA7-E3AB-483C-952C-F2315849068B\Boynton Beach.12202.1.Piggy-Back (Prince William_County)_-_Amazon_-_Reso.docx Page 115 of 715 AGREEMENT FOR PURCHASE OF SUPPLIES This Agreement is made as of this day of , 2018 by and between Amazon Services, LLC., with offices at 325 91h Avenue N., Seattle, WA 98109 ("Vendor"), and The City of Boynton Beach, a Florida municipal corporation, with an address of P.O. Box 310, Boynton Beach, FL 33425 (the "City"). RECITALS WHEREAS, the City departments have the need to procure hardware, tools, computer supplies and equipment from a qualified Vendor for use in doing business throughout the City; and WHEREAS, the Prince William County Public Schools under US Communities Cooperative publicly requested proposals for similar services under its RFP R-TC-17006; and WHEREAS, Vendor submitted a proposal in response to the Prince William County Public Schools under US Communities Cooperative's RFP R-TC-17006; and WHEREAS, after receipt of said proposal from Vendor, Prince William County Public Schools under US Communities Cooperative entered into a contract#R-TC-17006 with Vendor to provide an online marketplace for the purchase of products and services, a copy of which is attached hereto and made a part hereof as Exhibit "A" ("Prince William County Public Schools under US Communities Cooperative Contract"); and WHEREAS, the City has reviewed the scope of services and prices of the competitively bid Contract and has determined that it is an agreement that can be utilized by the City to provide said services to the City of Boynton Beach; and WHEREAS, Vendor has agreed to honor the terms and conditions of the Prince William County Public Schools under US Communities Cooperative Contract #R-TC-17006 for the purchase of hardware, tools, computer supplies and equipment for the City; and WHEREAS, City desires to retain the Vendor based on the Prince William County Public Schools under US Communities Cooperative Contract#R-TC-17006; and WHEREAS, at its meeting of September 6, 2018, the City Commission of the City of Boynton Beach authorized the proper City officials to enter into an Agreement with Vendor; and WHEREAS, the City Commission finds that the Prince William County Public Schools under US Communities Cooperative complied with Public Contract Bid requirements which are equal to or exceed Boynton Beach's requirements, that it is in the best interest of the City to utilize the competitive bidding process employed by the Prince William County Public Schools under US Communities Cooperative, and to award an Agreement to Vendor along the same terms and conditions as set forth within Agreement between the Prince William County Public Schools under US Communities Cooperative and Vendor, except as amended herein. Page 1 C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\30F05229-3224-4244-B84A-825B7DBFCBBC\Boynton Beach.12201.1.Piggyback Prince William County_Schools_(online_Supplies)_Amazon.docx Page 116 of 715 NOW THEREFORE, in consideration of the mutual covenants contained herein, and for other valuable consideration received, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: AGREEMENT Section 1. The foregoing recitals are true and correct and are hereby incorporated in this Agreement. Section 2. Attached hereto and incorporated herein by reference as Exhibit"A" is the Prince William County Public Schools under US Communities Cooperative Contract referred to above. The terms and conditions of the Prince William County Public Schools under US Communities Cooperative Contract shall govern the relationship between the City and the Vendor, except as amended below: A. All references to the Prince William County Public Schools or PWCS shall be deemed as references to the City of Boynton Beach. B. All Notices to the City shall be sent to: City: Lori LaVerriere, City Manager City of Boynton Beach P.O. Box 310 Boynton Beach, Florida 33426 Telephone: (561) 742-6010 /Facsimile: (561) 742-6090 Copy : James A. Cherof, City Attorney Goren, Cherof, Doody & Ezrol, PA. 3099 East Commercial Boulevard, Suite 200 Fort Lauderdale, FL 33308 Telephone: (954) 771-4500/Facsimile: (954) 771-4923 Section 3. In the event that the Prince William County Public Schools under US Communities Cooperative Agreement is amended, or terminated, Vendor shall notify the City within ten (10) days. In the event the Prince William County Public Schools under US Communities Cooperative Agreement is amended or terminated prior to its expiration, this Agreement shall remain in full force and effect, and not be deemed amended or terminated, until specifically amended or terminated by the parties hereto. Section 4. The Vendor agrees that in the event it enters into an Agreement for the same (or substantially similar) scope of services with another local government in Florida which contains a term or condition,including fees, charges or costs,which the City determines to be more Page 2 C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\30F05229-3224-4244-B84A-825B7DBFCBBC\Boynton Beach.12201.1.Piggyback Prince William County_Schools_(online_Supplies)_Amazon.docx Page 117 of 715 favorable than the terms in this Agreement, the parties shall enter into an Addendum to provide those terms to the City. Section 5. The insurance required shall require that the Certificate of Insurance name the City of Boynton Beach as an additional insured. Section 6. In all other aspects, the terms and conditions of the Prince William County Public Schools under US Communities Cooperative Contract are hereby ratified and shall remain in full force and effect under this Agreement, as provided by their terms. IN WITNESS OF THE FOREGOING,the parties have set their hands and seals the day and year first written above. CITY OF BOYNTON BEACH, FLORIDA ATTEST: By: Lori LaVerriere, City Manager Judith A. Pyle, CMC, City Clerk APPROVED AS TO FORM: Office of the City Attorney AMAZON SERVICES,LLC. WITNESSES: BY: Print Name: Title: ATTEST: SECRETARY Page 3 C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\30F05229-3224-4244-B84A-825B7DBFCBBC\Boynton Beach.12201.1.Piggyback Prince William County_Schools_(online_Supplies)_Amazon.docx Page 118 of 715 STATE OF ss: COUNTY OF ON THIS day of 2018, before me, the undersigned notary public, personally appeared , personally known to me, or who has produced as identification, and is the person who subscribed to the foregoing instrument and who acknowledged that he executed the same on behalf of said Corporation and that he was duly authorized to do so. IN WITNESS WHEREOF, I hereunto set my hand and official seal. NOTARY PUBLIC Print or Type Name My Commission Expires: Page 4 C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\30F05229-3224-4244-B84A-825B7DBFCBBC\Boynton Beach.12201.1.Piggyback Prince William County_Schools_(online_Supplies)_Amazon.docx Page 119 of 715 EXHIBIT "A" AGREEMENT BETWEEN PRINCE WILLIAM COUNTY PUBLIC SCHOOLS UNDER US COMMUNITIES COOPERATIVE AND AMAZON SERVICES,LLC. Page 5 C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\30F05229-3224-4244-B84A-825B7DBFCBBC\Boynton Beach.12201.1.Piggyback Prince William County_Schools_(online_Supplies)_Amazon.docx Page 120 of 715 7/25/2018 Amazon Business Contract I U.S.Communities urUt4ev�',&E,,,,en,,,s ;'Zesoi,."'ces con"""'xt PRODUC'T'SJ&S01.U'rIONS CO YrRACT'!30C 1`11 EM'S," Amazon Business Contract Home>AmazonBusiness>Amwzon',, fr .11,111,111,11,............... Online Marketplace for the Purchases of Products and Contract Documents: Services Solutions ConVact A,miazon Flussness R RC Lead Agency: mal BY SUPPLIER(showall->) Prince William County Public Schools,VA ConVact A, endneMs Onissne Marketplace Sumv ary BY CATEGORY Contract Number: R-TC-1 7006 Facilities Office&School 5 year initial term,January 19,2017-January 18,2022 RFP Documents: Specialty Option to renew for(3)additional(2)year periods ;'U'p R 11 C",7006 On_me Marketplace'-'5nal Technology cmin"ract Resp mm"-eVxe""�um(erms Aclde�-'di gn,#11 T T 700�,, 1 �" I I I I C I P Postmg Docugments Main Menus Contract Updates P Pe g°Docurnen� JUMP TO: Contract Amendment 4 added to Contract Amendments on July 23,2018. Solicitations About Postings News&Events Resources Number of suppliers who responded to RFP:12 Contact Us Posting Information: Date Posted: Shop U.S.Communities:Current Solicitations Sept 14,2016-Oct 14,2016 Education Purchasing Government Purchasing Onvia/DemandStar Sept 14,2016-Oct 14,2016 Nonprofit Prince William County Public Schools,VA Sept 14,2016-Oct 14,2016 Go Green Program Canadian ME RX Public Tenders Sept 14,2016-Oct 14,2016 Innovation Exchange State of Hawaii and Oregon Sept 14,2016-Oct 14,2016 Oregon Association of Counties Sept 14,2016-Oct 14,2016 U.S. COMMUNITIES I NATIONAL COOPERATIVE PURCHASING PROGRAM Getting Started Why Use U.S.Communities Discounts on Brands Over 55,000 agencies trust U.S. • PmgrarnOvest ew - What Makes"J'sD'49felreM - Pm;ucts&Suppl.se s - Who Uses • mwl,,Wo�ks - We"-Nnars&Events - OnhmeMwketpiace - CoopeavveStandar s W Qs N • 'A - suppise-C0n--',n,1.sVn,1eMs - Sohsawvons - State Stay."gtes CONTACT US BECOME A SUPPLIER ABOUT US LEGAL PRIVACY MICPA C 2o18 U.S.Cormumities I All Rights Reserved. hftp://www.uscommunities.org/suppliers/amazon-business/amazon-business-contractt Page 121 of 711/5 Prince Wilfim Coin PUBLIC SCHOOL S ProvldingA World-Class Rdife4tivis CONTRACT NUMBER: R-TC-17006 This Contract entered into this 19th day of January 2017 ___Py, Amazon Services.LLC,Amazon Business,325 9_th Avenue N.,Seattle, WA 98•#09. hereinafferreferred to as the "Contractor"and Prince fflklam.County School Board,P.O.Box 389,Manamws. YA 20108 hereinafter refeffed to as the 'Prince William County Public Schools", 'Purchasing Agency"or"PWCS': WITNESSETH that the Contractor and PWCS, in consideration of the mutual covenants, promises and agreements herein contained, agree as follows. 1. SCOPE OF CONTRACT: Contractor shall provide an On-Line Marketplace for the Purchase of Products and Services in accordance with the Statement of Needs, General Terms and Conditions and Special Terms and Conditions stated herein. 2. CONTRACT DOCUMENTS; The contract documents shall consist of the following: 2.1. This signed Contract document; 2.2. Memorandum of Negotiations dated Januar y 19., 2017. 3. CONTRACT TERM AND RENEWAL: 3.1. The initial term of this contract shall be from the date of award,January 19, 2017 to January 18, 2022, with the option to renew for three(3) additional two(2)-one-year periods, upon mutual written consent of the parties to the contract. Proposed prices shall remain firm for the Initial term of the contract. 4, CONTRACT ADMINISTRATORIPROJECT MANAGER: The following PWCS employees are identified to use all powers under the contract to enforce its faithful performance: 4,1. CONTRACT ADMINISTRATOR: As the Contract Administrator, the following individual, or his/her designee, shall serve as the interpreter of the conditions of the contract and shall use all powers under the contract to enforce its faithful performance. (MIALI Agayr Page 122 of 715 4.2. PROJECT MANAGER: The following Individuals shall work directly with the Contractor in scheduling and coordinating work, answering questions in connection with the scope of work, and providing general direction under ti the resulting contract: is 5. TIME OF PERFORMANCE., In accordance with Contractor's proposal, Section 4.2.2. and 5.3.2. 6. PRICING: In accordance with Contractor's proposal, Section 4.2.1. 7. PAYMENT TERMS: In accordance with Contractors proposal, Section 5.3.6. Prince William County does not discriminate against faith-based organizations in accordance with the Code of Virginia, §2.2-4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment. This contract shall constitute the whole agreement between the patties. There are no promises, terms and conditions, or obligations other than those contained herein, and this contract shall supersede all previous communications, representations, or agreements, written or verbal, between the parties hereto related to the provision of goods (including leases thereog, services and/or insurances described herein. IN WITNESS THEREOF, the parties have caused this Contract to be executed by the following duly authorized officials: CONTRACTOR- PU CHASING Authorized Signature u orized Signa re pre � t� ^�- - r_ �IrmTcTotty. CPPD. C.P.M. Type Name Type Name \f L<_e- yr4_ ri -e Supervisor of Purchasing Title Title Date Date Page 123 of 715 Prince Wilham.C P U B L I C 5 C H . 0 L S FravidingA Marld ClassAdrecation MEMORANDUM OF NEGOTIATIONS R-TC-17006 Dated:January 19,2017 Prince William County Schools (hereinafter called PWCS) and Amazon Services, LLG (hereinafter called the Contractor) hereby agree to the following in the execution of Contract RTC-17006 for On-Line Marketplace for the Purchases of Products and Services. The final Contract contains the following documents listed in the order of precedence: a. Contractor's proposal dated October 14, 2016; b. Contractor's response to Clarification Questions dated October 31, 2016, attached,, c. PWCS's Request for Proposal, R-TC-1 7006 and all Addendum#1 d. Contractor's Business Accounts Terms and Conditions (currently available at https:tfwww,amazon.com/gp-/heli)/customerldisPlay.html?nodeld=201613180), attached; e. PWCS's General Terms and Conditions, Section 11 (RFP— Revised 12/16116), attached; f. This Memorandum of Negotiations; g. Any subsequent modifications to the Contract, 1. The contract term shall remain as originally issued in the RFP, as follows: 9.1. The initial term of this contract shall be five years (5)from the date of award to December 30, 2021, with the option to renew for three-two (2) year periods, upon mutual written consent of the parties to the contract. 2. Amazon Whispercast is not being offered upon award but will remain in scope for future offerings by the Contractor. In addition, all new Amazon business opportunities may be modified to the Contract by mutual agreement between the Contractor and PWCS. LEGAL Page Page 124 of 715 f I�` If Memorandum of Negotiations R-TC-17006 Page 2 F 3. The following provision is added to PWCS Special Terms and Conditions: 10.7 NOTICE OF DEFERRAL UNDER FEDERAL GRANT UNIFORM GUIDANCE_ As permitted under the rule published at 80 FR 54407, Prince William County g y 2017 p Schools is electing to defer until Jul 1, , the implementation of the procurement provisions of the Uniform Guidance, as detailed in 2 CFR 200 subsections .317 through .326. During this period, we will continue to operate under the guidance of 44 C.F.R. § 13.36(a)-(i) (States, Local and Tribal governments) and 2 C.F.R. 215.40-48 (Institutions of Higher Education, Hospitals, and Private Non-Profits). This provision shall constitute the documentation of this decision as required, and shall be deemed incorporated into our internal procurement policies. 4. Contractor's response to Clarification Questions dated October 31, 2016, Question #1: The State of Iowa is hereby removed as an excluded state and allowed use of the Master Agreement award. is ACCEPTED BY: I Contractor Authorized Signature Date ` VicC1fO- s-ij - w Title - 14341 f Jim Totty, P. , CPO Date �f Supervisor of Pu cha ng l i t LEGAL Page 125 of 715 I DocuSign Envelope ID:2A5516EB-53F8-4234-807B-6A939D21982A CC M1SC 00005512 2018 TR N Prince William Cour PUBLIC $ C HOOLS Providing A World-Class Education f CONTRACT MODIFICATION MODIFICATION #2 ISSUE DATE: January 19, 2018 REFERENCE: Title: On-Line Marketplace for the Purchase of Goods and Services Contractor: Amazon Services, LLC Period of Contract: January 18, 2017 through January 18, 2022 Modify the above referenced contract as follows: 1. All references in the Contract to free two-day shippingon orders of 49 or more are hereby � Y deleted. Except for the changes provided herein, all other terms and conditions of this contract remain unchanged and in full force and effect. l/I7'L e.J�l Jim Tatty, CPPD, C.P.M. Supervisor of Purchasing ................ ............................................................................................................................ Amazon Services, LLC PRINCE WILLIAM COUNTY PUBLIC SCHOOLS Docu6igned by: !J , I�fIGtl119F439... na re T Prentis Wilson ;f VP, Amazon Business flm Totts, CPPO, C.P.M. Name and Title Supervisor of Purchasing 3anuary 26, 2018 c, n Date Date a PURCHASING OFFICE P.O.BOX 389, MANASSAS,VA 20108•WWW.PWCS.EDU•703.791.8743,FAX 703.791.8610 Lleal Pagel'26 of 715 lY DocuSign Envelope ID:C23264C6-DE04-4C8D-B382-C79987D977DB f I is DocuSign Envelope ID:5777111 E-943F-4CE1-AB66+2C871C29C49 CC MISC 00047423 2017 TR P Wll loun Yince- 1wamC"Ou Providing A World-Class lsduc ati®ar f CONTRACT MODIFICATION E I MODIFICATION #1 ISSUE DATE: November 17, 2017 REFERENCE: I i Title: On-Line Marketplace for the Purchase of Goods r and Services i Contractor: Amazon Services LLC t Period of Contract: January 18, 2017 through January 18, 2022 Modify the above referenced contract as follows, i 1. The following states may now use the contract: Hawaii, Vermont and Maine. 2. Date corrections on the Memorandum of Negotiations are as follows: • Change the date on PWCS General Terms and Conditions header from December 16, 2016 to January 19, 2017. All terms and conditions remain the same. E_ • Change the contract term expiration date from December 31, 2021 to January 18, 2022, The renewal options remain the same. r • Section d., latest Amazon's Business Accounts Terms and Conditions, per attachment, dated November 15, 2017. 3. Add the following Special Provision: 10.7. ADDITION OF BUSINESS PRIME SHIPPING. Contractor's Business Prime Shipping Program (currently described here} is hereby added to the Contract. PWCS may enroll in and access the Business Prime Shipping Program's benefits at no charge during a limited promotional period, commencing on January 1, 2018 and ending on December f' 31, 2018. PWCS' access and use of the Business Prime Shipping Program will be pursuant to the Business Prime Shipping Program's terms and conditions (currently available here). i. i i PURCHASING OFFICE I P.O. BOX 389,MANASSAS,VA 20108•WVVYUVCS.EDU 703.791.8743,FAX 703.791.8610 Revlaed 7,12,12 �? Page 127 of 715 DocuSign Envelope ID:C23264C6-DE04-4C8D-B382-C79987D977DB I_ DocuSign Envelope ID:5777111 E-943FACE1-A866-F2C871C29C49 CC MISC 00047423 2017 TR Except for the changes provided herein, all other terms and conditions of this contract remain unchanged and in full force and effect. I» Jim Totty, CPPD, C.P.M. Supervisor of Purchasing Amazon Services LLC PRINCE IAM COUNTY PUBLIC SCHOOLS Docuuclgned by: Ili: Is I F$4rrE31`439... gig atUr Prentis Wilson VP Amazon BusinessI'r Jim Totty CPPO, C.P.M. r Name and Title Supervisor of Purchasing h November 28, 2017 I> Date Date 1. i s F �3 i t PURCHASING?OFFICE P.O.BOX 389,MANASSAS,VA 20108•WVVWRWCS.EDU•703.791.8743,FAX 703.791.8610 �? Revised M2.13 I'r �` Page 128 of 715; jy i€ r Amazon.com Amazon Business Accounts Terms & Conditions Amazon Business Accounts Terms & Conditions ilk Last updated November 15, 2017 a These terms and conditions ("Terms") govern your access to and use of a set of features, services, and functionality on Amazon.com for registered business customers to purchase products and use services for business purposes ("Amazon Business"). These Terms constitute an agreement between 4L 77 y. Amazon Services LLC and/or its affiliates ("Amazon," "we," us, or"our") and the entity you represent("you"), Please note that your use of Amazon Business is also governed by Amazon's Conditions of Use and the Amazon.com Privacy Notice, as well as all other applicable terms, conditions, policies, limitations, and requirements on the Amazon.com website, all of which (as changed over time) are incorporated into these Terms. Capitalized terms have the meanings given to K them in these Terms or the Conditions of Use. 1. REGISTRATION An organization has a Business Account with Amazon once an individual associated with the organization registers the business and creates the first business user account associated with that to organization. That individual can invite others to be part of the organization's Business Account. Each i3 additional user that purchases or otherwise acts on behalf of the business and joins the organization's Business Account must create a new business user account that is part of and associated with the organization's Business Account. Business Accounts and business user accounts are intended for businesses and business-related organizations and may be used solely for business purposes. To create it a business user account, users must use a valid email address. Unless explicitly permitted, a user may only create one account per email address. If a user creates a business user account using the email address and password connected to an existing Amazon customer account,the user must either (a) change the email address and password associated with the existing account, or(b) if the user wishes to have only one account, convert the existing account into a business user account(which may make business user account information visible to others as described in Section 2). Once you complete the Business Account registration and verification process,your organization will be registered with Amazon. 2. ACCOUNT MANAGEMENT You are responsible for all activities that occur under your organization's Business Account and any associated business user accounts, regardless of whether the activities are undertaken by you, your employees or a third party (including your contractors or agents). Except to the extent caused by our breach of these Terms, we and our affiliates are not responsible for unauthorized access to your Business Account or business user accounts. You are solely responsible for maintaining the security j of your password. You may not disclose your password to any third party (other than third parties authorized by you to use your Business Account or associated business user accounts in accordance with these Terms) and are solely responsible for any use or action taken under your password. You will contact us immediately if you believe an unauthorized third party may be using your Business Account or associated business user accounts or if your Business Account or any business user Page 129 of 715 I. account information is lost or stolen. You are responsible for ensuring that all users affiliated with � g G your organization's Business Account are aware of and comply with these Terms. We may give users the ability to invite other individuals affiliated with your organization to create business user accounts that are associated with the organization's Business Account and purchase, approve or act as an administrator on behalf of your organization.Administrators have the ability to invite other users to join the Business Account and to administer, manage, or close business user accounts. You will be responsible for all actions taken by Business Account users. You acknowledge that users may have acc6ss to information from your Business Account and associated business user accounts, such as shipping addresses,payment methods, and order history. Administrators are I responsible for inviting only people affiliated with, and authorized to act on behalf of, your organization to create a business user account that is associated with your organization's Business r Account. Any user designated as an administrator will have similar capabilities to manage Business �3 Account features and invite new users to purchase, approve or act as an administrator on behalf of your organization. You agree that Amazon is not responsible for, and will have no liability arising from,the disclosure of the information of your organization or any associated business user accounts to any user associated with your organization. If any user with a business user account that is associated with your Business Account leaves your organization or is no longer authorized to purchase, approve or otherwise act on behalf of your organization,you are solely responsible for contacting Amazon through tools we designate to have that user's business user account closed, disabled or removed from the organization's Business Account. Amazon disclaims all liability for, and you are solely responsible for, any actions taken or purchases made prior to closing, disabling or removing the user's business user account from the organization's Business Account. Please review our Amazon Busi_n ss He12 carefully for more information on the effects of disabling or removing a business user account from your organization's Business Account. Please note that a business user account that is removed is converted back into a personal account, with the individual able to access order history for purchases made using an individual payment method while associated with the organization's Business Account. If you, as an individual user, create a business user account that is associated with an organization's Business Account,you acknowledge and consent that your organization and designated individuals b. acting as administrators have full access to and authority over(a)your business user account(with the ability to close or disable your business user account or remove it from the business and convert it into a personal account), and(b) details from your business user account, such as, and not limited to: order history, addresses,payment details, and other personal information associated with your business user account. By creating a business user account that is associated with an organization's Business Account,you, as an individual user, consent to sharing this information with your organization and its designated representatives and agree to release Amazon for any and all liability for any of your business user account information provided to or used by your organization, the administrator(s) of your organization, and any other users associated with your organization. If you order a product using an individual payment method(e.g.,personal credit card) and you or your administrator requests, and Amazon provides, a replacement of this item, you consent that we may charge any eligible payment method we have on record for your business user account for any replacement product sent to your business if the original product is not returned within 30 days of you or your administrator's request for replacement. 3. BUSINESS AND ORDER VERIFICATION Page 130 of 715 We may use the business name, address,taxpayer ID# and any other information you provide about is your organization or users or that we may request or determine is necessary to verify accuracy and eligibility for Amazon Business. We may make, directly or through third parties, inquiries to validate information that you provide to us. We may accept or refuse use of Amazon Business at our discretion and may modify purchasing rights or privileges at any time. We may share any information or z documents you provide with third-party sellers that offer certain Amazon Business features for verificationu oses. p rP I I Certain products require licensing, certification or other credentials to purchase them. To purchase �. such products, you must provide us with a valid license, certification or other credentials (collectively, the "Credentials"), as determined in our sole discretion. We may use information you provide, as well as information relating to your account such as your business name and address,to verify the Credentials, and we may request additional information from you to assist in that verification. We may, in our sole discretion and at any time, suspend or terminate your ability to purchase such products. 4. THIRD-PARTY SERVICE PROVIDERS Amazon Business may enable third party service providers ("providers")to integrate with Amazon Business. If you choose to use such a provider in connection with your Business Account, you authorize Amazon to disclose to the provider account information, including,without limitation, information regarding you,your Users, your employees or agents, and your and your User's orders. You acknowledge this information will be governed by the provider's privacy, data and security policies. You and your Users consent to Amazon's sharing this information with the provider and agree that Amazon is not responsible for and will have no liability arising from Amazon's disclosure of, or any provider's use of, this information. Amazon is not responsible for any services provided by the provider. You are responsible for the I' approvals of Amazon orders, verification of shipping addresses and any disputes regarding orders, and you agree that Amazon will have no liability arising in any way from your use of the provider, including, but not limited to, any unauthorized charges you or your employees or agents incur. S. REPRESENTATIONS,WARRANTIES AND COVENANTS You represent,warrant and covenant that: (a)you are using Amazon Business for business purposes and you agree that you will not purchase any products from Amazon.com for individual, personal, family or household use; (b) your organization is duly organized, validly existing and in good standing in the jurisdiction in which your organization is registered; (c)the individual entering into these Terms on behalf of your organization has all necessary legal authority to bind you to these Terms; (d)you have all requisite right, power, and authority to enter into these Terms, perform your obligations, and grant the rights and authorizations in these Terms; (e) any information provided or made available by you to Amazon or its affiliates is at all times accurate and complete; Page 131 of 715 IIF (f) you and all your subcontractors and agents will comply with all applicable laws, rules,regulations, codes, orders and other requirements of governmental agencies ("Laws") in your performance of your obligations and exercise of your rights under these Terms and with your purchase and use of any products from Amazon.com; is (g) all users who use business features or purchase on behalf of your organization are authorized to do so and all purchases made by these users are authorized purchases of your organization; e (h) any Credentials, and all documentation or other information you provide to us to validate such Credential, are accurate, complete and reflect your Credential status, and that you will provide updates, additional Credentials or supporting information as required to ensure all such documentation or information remains up-to-date at all times; i (i)the provision to Amazon of any Credentials and related information, any delegation of purchasing authority under any Credentials and all purchases made using the Credentials are with the authority of the Credential holder; is 0) you will only purchase products requiring Credentials as permitted under any Laws and within the scope of any Credential you provide; h (k) if your Business Account has a tax exemption certificate associated with it, any tax exempt purchase made from business user accounts are paid for with the organization's funds; (1) unless authorized by Amazon, you will not use any product purchased from Amazon.com in r connection with, or to fulfill, a federal, state, or local government contract or subcontract, if doing so could subject Amazon to any term, condition, obligation or other provision different from or in addition to the provisions of these Terms; i% (m) you will use any products purchased from Amazon.com as intended by the manufacturer and in compliance with all product information provided by the manufacturer; (n) your purchase of products from us will not, either by your export of those products,your sale or use of those products,your legal status or otherwise, cause us to violate any Law; (o) you are not an agent of Amazon and agree to comply with the applicable provisions of the Foreign Corrupt Practices Act. You are not on, or associated with, any person or entity on any of the blocked, denied or debarred persons and entities lists maintained by the U.S. Department of Commerce's Bureau of Industry and Security, the U.S. Department of the Treasury's Office of Foreign Assets Control or the U.S, Department of State's Directorate of Defense Trade Controls (collectively, "Denied Persons Lists"); or subject to a denial order issued by the U.S. Department of Commerce. You agree (i)not to export any product to any entity or person within any country subject to United States economic sanctions or embargoes without obtaining prior authorization from the United States government, (ii)not to export or provide items to persons that are ineligible under United States Law to receive those items, including but not limited to persons on any Denied Persons List, and (iii)that any products purchased by you will not be used, or made available to a third party for use, in any activities directly or indirectly related to Weapons of Mass Destruction (WMD)proliferation activities; and (p)you agree to comply with the Healthcare Disclosure Policies if you purchase products that are reimbursable under Medicare, Medicaid, or other federal or state healthcare programs. Page 132 of 715 6. LICENSE C Subject to your compliance with these Terms and your payment of any applicable fees, Amazon or its �t content providers grant you a limited,non-exclusive, non-transferable, non-sublicensable license to z access and use Amazon Business solely in accordance with these Terms. This license does not include the right to resell any Amazon Business feature; any collection and use of any product listings, descriptions, or prices; any derivative use of Amazon Business; any downloading or copying of Amazon Business infonnation for the benefit of another merchant; or any use of data mining, robots, or similar data gathering and extraction tools. All rights not expressly granted to you in these Terms are reserved and retained by Amazon or its licensors, suppliers, publishers,rigbtsholders, or other content providers.No feature or part of Amazon Business may be reproduced, duplicated, copied, sold,resold, or otherwise exploited for any commercial purpose without express written consent of Amazon. You may not frame or utilize framing techniques to enclose any trademark, logo, or other proprietary information (including images, text,page layout, or form) of Amazon without express written consent. You may not use any meta tags or any other "hidden text" utilizing Amazon's name 3 or trademarks without the express written consent of Amazon. You may not misuse Amazon Business. You may use Amazon Business only as permitted by law. The licenses granted by Amazon terminate if you do not comply with these Terms. is i 7. INDEMNIFICATION You agree to indemnify, defend and hold harmless us and our affiliates, and our and their respective officers, directors, employees, representatives and agents against any loss, claim, damage, settlement, cost, expense,tax or other liability(including, without limitation,reasonable attorneys' fees) (each a "Claim") arising from or related to (a) any breach of the Terms, (b) any unlawful or improper use by anyone of any product ordered by you, or (c)your negligence or willful misconduct. You will use counsel reasonably satisfactory to us to defend each indemnified Claim. If at any time we reasonably determine that any indemnified Claim might adversely affect us,we may take control of the defense at our expense. You may not consent to the entry of any judgment or enter into any settlement of a Claim without our prior written consent,which may not be unreasonably withheld. S. PRODUCT INFORMATION; PRODUCT COMPLIANCE AND SUITABILITY We recommend that you do not rely solely on the information presented on our website. Please always read labels,warnings and directions provided with the product before use.Amazon does not guarantee compliance or suitability of products with any Laws, nor does Amazon accept responsibility for installation and/or use of a product. It is your responsibility to review the product application and all applicable Laws for each relevant jurisdiction to be sure that the installation and/or use involving the products comply with applicable Laws. 9. AMAZON.COM SITE AND FEATURES 9.1 SELLER CREDENTIALS. Any diversity, industry and other certifications made available to you are provided by third-party sellers on Amazon.com and have not been independently verified by Amazon. You should carefully review and validate any certifications and supporting information that you use to make your purchasing decisions. We take no responsibility and assume no liability for any certifications or supporting information provided by third-party sellers. 9.2 BUSINESS PRICING. We may provide you access to discounts for business customers. In these instances,the available price on the detail page will reflect this discount. You agree that any business Page 133 of 715 r pricing or discounts that Amazon provides to you are the confidential and proprietary information of Amazon. You agree not to manually copy or use any data mining, scraping or similar data gathering and extraction tools with respect to such pricing or discounts. If you have negotiated pricing with a supplier and choose to have pricing that is specific to you available on Amazon Business, you acknowledge and agree that we may share sales information regarding products purchased by you at these prices with the applicable supplier(including any business or shipping addresses). You acknowledge that we may share contact information for your organization's administrator or other applicable employees with the supplier in connection with this pricing. 9.3 LIVE EXPERT. Our LiveExpert service connects you directly with manufacturers' agents so you can ask technical and product related questions via chat, email, or phone. Product support agents are employed by the manufacturer and not Amazon. We record your communications with manufacturers' agents to monitor the quality of these communications. Any questions you ask or I` suggestions you provide may be used by Amazon for any purpose. We recommend that you not share any customer identifying information with manufacturers' agents to protect the privacy of your information. You acknowledge that all information and answers are provided by the applicable manufacturer, and that Amazon is not responsible for, and disclaims an liability related to, an P Y n' Y content provided by any manufacturer. ,s 9.4 GIFT CARDS.All purchases and redemptions of Amazon.com Gift Cards ("Gift Cards") are i subject to the terms and conditions at http://www.atnazoti.com/gc-legal ("Gift Card Terms"). You may only distribute Gift Cards purchased through a Business Account or associated business user accounts as part of your employee or customer incentive, loyalty, rewards, recognition, or gifting program in the United States (each a"Loyalty Program"). You may not imply that Amazon is it associated with any Loyalty Program or use Gift Cards in any unsolicited communications. You may y not use or distribute any intellectual property of Amazon in connection with any Loyalty Program. You may not resell or transfer Gift Cards for value or permit fees to be charged for a Gift Card. You may not permit Gift Cards to be used for internal use. You may not purchase or redeem, or suggest or direct that recipients use or redeem Gift Cards through the Amazon Associates Program. You may not purchase more than$10,000 in Gift Cards per day through your Business Account(including all associated business user accounts). You must ensure that your Loyalty Program complies with these Amazon reserves the right, in its sole discretion to reject orders restrictions and the Gift Card Terms. a g > J i or prohibit advertisement, offer, or distribution of Gift Cards in any location, in any manner, and by 1 any individual or entity. 9.5 KINDLE CONTENT PURCHASES FOR OTHERS. We may enable you to purchase digitized content from the Kindle Stare for others through your Amazon Business account. All redemptions of digitized content purchased from the Kindle Store, such as books ("Kindle Content"), are subject to the Kindle Stare Terms of Use. Each copy of Kindle Content you purchase may only be redeemed by a single Amazon.com user account and cannot be revoked or transferred by you after redemption. You may not resell the Kindle Content redemption links or any other entitlement to the Kindle Content. If we terminate your access to Amazon Business or you otherwise violate these Terms, we may disable any unredeemed Kindle Content that you have purchased. Ia. DISCLAIMER AMAZON MAKES NO WARRANTY OR REPRESENTATION CONCERNING THE ACCURACY OF PRODUCT INFORMATION PROVIDED AND OUR SOLE LIABILITY FOR ANY LOSSES OR DAMAGES BY YOU ARISING FROM ANY INACCURACY IN THE PRODUCT INFORMATION WILL BE LIMITED TO REIMBURSEMENT OF THE PRICE PAID Page 134 of 715 i- Y FOR THAT PRODUCT. AMAZON DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, l�P INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE OR NONINFRINGEMENT OF INTELLECTUAL PROPERTY RIGHTS TO THE FULLEST EXTENT PERMISSIBLE BY APPLICABLE LAW. AMAZON ALSO DISCLAIMS ANY LIABILITY FOR CLAIMS ARISING w OUT OF MISUSE, IMPROPER SELECTION, IMPROPER INSTALLATION,MODIFICATION, MISREPAIR OR MISAPPLICATION OF THE PRODUCT. x 11. LIMITATIONS OF LIABILITY UNDER NO CIRCUMSTANCES WILL AMAZON BE LIABLE FOR ANY CONSEQUENTIAL, I, INCIDENTAL, SPECIAL, EXEMPLARY OR PUNITIVE DAMAGES,INCLUDING BUT NOT LIMITED TO ANY LOST PROFITS THAT RESULT FROM YOUR PURCHASE OF ANY PRODUCTS OR USE OF ANY AMAZON SERVICES ON AMAZON.COM, EVEN IF AMAZON I HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. AMAZON'S LIABILITY IN ALL EVENTS IS LIMITED TO THE PURCHASE PRICE PAID FOR THE PRODUCT OR SERVICE THAT GIVES RISE TO ANY LIABILITY. 12. ENTIRE AGREEMENT i The terms and conditions in these Terms,the Amazon.com Conditions of Use,the Amazon.com Privacy Notice, and any applicable terms, conditions, policies, requirements or limitations contained on the Amazon.com website constitute the exclusive and complete agreement between Amazon and you. Amazon will not be bound by, and specifically rejects, any term, condition, obligation, or other provision which is different from or in addition to the provisions of these Terms or which may be in any order, receipt, acceptance, confirmation, correspondence or other document. Any purchase order(PO)number or other internal information particular to your organization that is provided by a user during the purchasing process is provided only for your internal purchase tracking. Amazon doesn't agree to terms, conditions, obligations, or provisions that are different from or added to these Terms and the policies and information on the Amazon.com website. 13. AGREEMENT CHANGES We may in our discretion change these Terms, Amazon.com's Conditions of Use and Privacy Notice, or any aspect of Amazon Business,without notice to you. From time to time,Amazon may choose in its sole discretion to add or remove benefits or features of Amazon Business. If any change to these Terms is found invalid,void, or for any reason unenforceable,that change is severable and does not affect the validity and enforceability of any remaining changes or conditions. YOUR CONTINUED USE OF AMAZON BUSINESS AFTER WE CHANGE THESE TERMS CONSTITUTES YOUR ACCEPTANCE OF THE CHANGES. IF YOU DO NOT AGREE TO ANY CHANGES, YOU MUST CANCEL YOUR BUSINESS ACCOUNT AND BUSINESS USER ACCOUNT, 14. TERM; TERMINATION BY VS The term of these Terms will begin on the date you click to accept it and will continue until you or we terminate it. We may terminate these Terms and access to your Business Account, business user account or use of any business features at our discretion with or without notice. You are entitled to terminate these Terms by giving us notice and closing your account. Upon termination, all rights and obligations under these Terms will automatically terminate except for any right of action occurring Page 135 of 715 prior to termination, payment obligations, and obligations that are intended to survive termination, including, without limitation, Sections 4–'18 of these Terms. 15. FORCE MAJEURE We will not be liable for an delays in deliver or failure to perform an of our obligations under Y Y Y Y P g these Terms by reasons, events or other matters beyond our reasonable control. 16. CONFIDENTIALITY; PUBLICITY is You will (a)protect and not disclose information made available by us that is identified as confidential or that reasonably should be considered confidential; (b) use this information only for internal purposes and in connection with your use of Business Accounts; and (c) destroy or return all such information to us promptly when the Terms terminate (and, upon request, confirm such destruction in writing). This section covers all confidential information regardless of when you receive it. Unless you have received our express written permission, you will not otherwise use any ;I trademark, service marls, commercial symbol or other proprietary right of ours, issue press releases or other publicity relating to us or these Terms, or refer to us in promotional materials. If authorized,you e may only use Amazon trademarks in accordance with the Trademark Guidelines, 17. SUGGESTIONS I' If you elect to provide or make available suggestions, comments, ideas, improvements, or other feedback or materials to us in connection with or related to Business Accounts (including any related I? technology), we will be free to use, disclose, reproduce, modify, license,transfer and otherwise distribute, and exploit any of the foregoing information or materials in any manner. l 18. MISCELLANEOUS Y Your use of Business Accounts is subject to the disputes and applicable law provisions of the Conditions of Use,which are incorporated by reference. The parties to these terms are independent contractors. These Terms do not create any third party beneficiary rights in any individual or entity that is not a party to these Terms. You may not assign these Terms, by operation of law or otherwise, without our prior written consent. Subject to that restriction,these Terms will be binding on, inure to, and be enforceable against the parties and their respective successors and permitted assigns. We may perform any of our obligations or exercise any of our rights under these Terms through one or more of our affiliates. Our failure to enforce your strict performance of any provisions of these Terms will not constitute a waiver of our right to enforce such provisions or any other provision of these Terms subsequently. If any provision of these Terms is deemed unlawful,void, or for any reason unenforceable, then that provision will be deemed severable from these Terms and will not affect the validity and enforceability of any remaining provisions. In the event of any conflict between these Terms and the Conditions of Use,these Terms will prevail. -�-.gym.--�_.—_.--_----------- _--.�� Cart Your Account 1-Click.Settings List & R.egistr f Page 136 of 715 Find a. List or lie istry Sign (hut Helga t Home Leal Tens i= I l li r is 3 �U c i€ I' �3 r� r Page 137 of 715 j I P 6.E. CONSENTAGENDA 9/6/2018 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 9/6/2018 REQUESTED ACTION BY COMMISSION: Approve utilizing the HGACBuy Contract No. PR11-16 to purchase three (3) pre-engineered pavilions for Sara Sims Park from RCP Shelters, Inc. of Stuart, FL for estimated cost of$50,848.50. City staff has reviewed and determined that The Houston-Galveston Area Council's procurement process satisfies the City's competitive bid requirements. EXPLANATION OF REQUEST: The City is acting as the General Contractor for the construction of the Sara Sims Park. In order to expedite construction of the pavilions, and to save money, staff would like to direct purchase the three pre-engineered pavilion shelters. RCP Shelters proposal is for the following 3 shelters: (1) 24' x30' Rectangular Shelter; and (2) 12' x 18' Rectangular Shelter By using the HGACBuy Contract the City will save 5% off the retail price and by direct purchasing, the City will not have to pay sales tax on the structures. If approved, the pavilions will arrive on site and be assembled using the Minor Construction Services Contract that was approved by Commission on August 8, 2018. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? N/A FISCAL IMPACT: Budgeted The savings realized by this use of a piggy back will allow staff to use the funds elsewhere on the project. ALTERNATIVES: Do not use the HGACBuy Contract to direct purchase and allow the contractors to include the structures in the bid price. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: CLIMATE ACTION DISCUSSION: Page 138 of 715 Is this a grant? Grant Amount: ATTACHMENTS: Type Description D Attachment Attachment 1 ® HGAC Buy Contract D Attachment Attachment 2 ® HGAC RCP Pavilion Proposal D Attachment Attachment 3® Pies of Similiar Pavilions Page 139 of 715 Parks &Recreation Equipment Page 1 of 4 A CONTRACT BETWEEN HOUSTON-GALVESTON AREA COUNCIL Houston,Texas AND RCP SHELTERS, INC. Stuart, Florida This Contract is made and entered into by the Houston-Galveston Area Council of Governments, hereinafter referred to as H-GAC, having its principal place of business at 3555 Timmons Lane, Suite 120, Houston,Texas 77027, AND,RCP Shelters,Inc.,hereinafter referred to as the CONTRACTOR,having its principal place of business at 2100 Southeast Rays Way, Stuart, Florida 34994. ARTICLE 1: SCOPE OF SERVICES The parties have entered into a Parks&Recreation Equipment Contract to become effective as of November 1,2016,and to continue through October 31,2018(the"Contract"),subject to extension upon mutual agreement of the CONTRACTOR and H-GAC. H-GAC enters into the Contract as Agent for participating governmental agencies,each hereinafter referred to as END USER,for the purchase of Parks&Recreation Equipment offered by the CONTRACTOR. The CONTRACTOR agrees to sell Parks&Recreation Equipment through the H-GAC Contract to END USERS. ARTICLE 2: THE COMPLETE AGREEMENT The Contract shall consist of the documents identified below in order of precedence: 1. The text of this Contract form, including but not limited to,Attachment A 2. General Terms and Conditions 3. Bid Specifications No:PRI1-16, including any relevant suffixes 4. CONTRACTOR's Response to Bid No:PRI 1-16, including but not limited to,prices and options offered All of which are either attached hereto or incorporated by reference and hereby made a part of this Contract, and shall constitute the complete agreement between the parties hereto.This Contract supersedes any and all oral or written agreements between the parties relating to matters herein. Except as otherwise provided herein,this Contract cannot be modified without the written consent of both parties. ARTICLE 3: LEGAL AUTHORITY CONTRACTOR and H-GAC warrant and represent to each other that they have adequate legal counsel and authority to enter into this Contract. The governing bodies,where applicable,have authorized the signatory officials to enter into this Contract and bind the parties to the terms of this Contract and any subsequent amendments thereto. ARTICLE 4: APPLICABLE LAWS The parties agree to conduct all activities under this Contract in accordance with all applicable rules,regulations, directives, issuances, ordinances,and laws in effect or promulgated during the term of this Contract. ARTICLE 5: INDEPENDENT CONTRACTOR The execution of this Contract and the rendering of services prescribed by this Contract do not change the independent status of H-GAC or CONTRACTOR. No provision of this Contract or act of H-GAC in performance of this Contract shall be construed as making CONTRACTOR the agent, servant or employee of H-GAC, the State of Texas or the United States Government. Employees of CONTRACTOR are subject to the exclusive control and supervision of CONTRACTOR. CONTRACTOR is solely responsible for employee payrolls and claims arising therefrom. ARTICLE 6: END USER AGREEMENTS H-GAC acknowledges that the END USER may choose to enter into an End User Agreement with the CONTRACTOR through this Contract and that the term of said Agreement may exceed the term of the H-GAC Contract. However this acknowledgement is not to be construed as H-GAC's endorsement or approval of the End User Agreement terms and conditions. CONTRACTOR agrees not to offer to, agree to or accept from END USER any terms or conditions that conflict with or contravene those in CONTRACTOR's H-GAC contract. Further,termination of this Contract for any reason shall not result in the termination of the underlying End User Agreements entered into between CONTRACTOR and any END USER which shall,in each instance,continue pursuant to their stated terms and duration.The only effect of termination of this Contract is that CONTRACTOR will no longer be able to enter into any new End User Agreements with END USERS pursuant to this Contract. Applicable H-GAC order processing charges will be due and payable to H-GAC on any End User Agreements surviving termination of this Contract between H-GAC and CONTRACTOR. H:\CONTRACTS\Parks&Recreation Equipment\RCP Shelters,Inc.\PR11-16.22 Page 140 of 715 Parks &Recreation Equipment Page 2 of 4 ARTICLE 7: SUBCONTRACTS& ASSIGNMENTS CONTRACTOR agrees not to subcontract,assign,transfer,convey,sublet or otherwise dispose ofthis Contractor any right,title,obligation or interest it may have therein to any third party without prior written notice to H-GAC. H-GAC reserves the right to accept or reject any such change. CONTRACTOR shall continue to remain responsible for all performance under this Contract regardless of any subcontract or assignment. H-GAC shall be liable solely to CONTRACTOR and not to any of its Subcontractors or Assignees. ARTICLE 8: EXAMINATION AND RETENTION OF CONTRACTOR'S RECORDS CONTRACTOR shall maintain during the course of its work,complete and accurate records of items that are chargeable to END USER under this Contract. H-GAC,through its staff or its designated public accounting firm,the State of Texas,or the United States Government shall have the right at any reasonable time to inspect copy and audit those records on or off the premises of CONTRACTOR. Failure to provide access to records maybe cause for termination ofthis Contract. CONTRACTOR shall maintain all records pertinent to this Contract for a period of not less than five(5)calendar years from the date of acceptance of the final contract closeout and until any outstanding litigation,auditor claim has been resolved. The right of access to records is not limited to the required retention period,but shall last as long as the records are retained. CONTRACTOR further agrees to include in all subcontracts under this Contract,a provision to the effect that the subcontractor agrees that H-GAC'S duly authorized representatives,shall,until the expiration of five(5)calendar years after final payment under the subcontract or until all audit findings have been resolved, have access to,and the right to examine and copy any directly pertinent books, documents, papers, invoices and records of such subcontractor involving any transaction relating to the subcontract. ARTICLE 9: REPORTING REQUIREMENTS CONTRACTOR agrees to submit reports or other documentation in accordance with the General Terms and Conditions of the Bid Specifications. If CONTRACTOR fails to submit to H-GAC in a timely and satisfactory manner any such report or documentation, or otherwise fails to satisfactorily render performance hereunder,such failure may be considered cause for termination of this Contract. ARTICLE 10: MOST FAVORED CUSTOMER CLAUSE If CONTRACTOR,at any time during this Contract,routinely enters into agreements with other governmental customers within the State of Texas,and offers the same or substantially the same products/services offered to H-GAC on a basis that provides prices,warranties, benefits,and or terms more favorable than those provided to H-GAC,CONTRACTOR shall notify H-GAC within ten(10)business days thereafter of that offering and this Contract shall be deemed to be automatically amended effective retroactively to the effective date of the most favorable contract,wherein CONTRACTOR shall provide the same prices,warranties,benefits,or terms to H-GAC and its END USER. H-GAC shall have the right and option at any time to decline to accept any such change,in which case the amendment shall be deemed null and void. If CONTRACTOR is of the opinion that any apparently more favorable price,warranty,benefit,or term charged and/or offered a customer during the term of this Contract is not in fact most favored treatment, CONTRACTOR shall within ten(10) business days notify H-GAC in writing,setting forth the detailed reasons CONTRACTOR believes aforesaid offer which has been deemed to be a most favored treatment,is not in fact most favored treatment. H-GAC,after due consideration of such written explanation,may decline to accept such explanation and thereupon this Contract between H-GAC and CONTRACTOR shall be automatically amended, effective retroactively,to the effective date of the most favored agreement,to provide the same prices,warranties,benefits,or terms to H- GAC. The Parties accept the following definition of routine:A prescribed,detailed course of action to be followed regularly;a standard procedure. EXCEPTION. This clause shall not be applicable to prices and price adjustments offered by a bidder,proposer or contractor,which are not within bidder's/proposer's control lexample, a manufacturer's bid concession], or to any prices offered to the Federal Government and its agencies. ARTICLE 11: SEVERABILITY All parties agree that should any provision of this Contract be determined to be invalid or unenforceable,such determination shall not affect any other term of this Contract,which shall continue in full force and effect. ARTICLE 12: DISPUTES Any and all disputes concerning questions of fact or of law arising under this Contract,which are not disposed of by agreement,shall be decided by the Executive Director of H-CAC or his designee,who shall reduce his decision to writing and provide notice thereof to CONTRACTOR. The decision of the Executive Director or his designee shall be final and conclusive unless,within thirty(30)days from the date of receipt of such notice, CONTRACTOR requests a rehearing from the Executive Director of H-GAC. In connection with any rehearing under this Article, CONTRACTOR shall be afforded an opportunity to be heard and offer evidence in support of its position. The decision of the Executive Director after any such rehearing shall be final and conclusive. CONTRACTOR may, if it elects to do so,appeal the final and conclusive decision of the Executive Director to a court of competent jurisdiction. Pending final decision of a dispute hereunder, CONTRACTOR shall proceed diligently with the performance of this Contract and in accordance with H-GAC'S final decision. HACONTRACTS\Parks&Recreation Equipment\RCP Shelters,lncAPR11-16.22 Page 141 of 715 ' Y Parks &Recreation Equipment Page 3 of 4 ARTICLE 13: LIMITATION OF CONTRACTOR'S LIABILITY Except as specified in any separate writing between the CONTRACTOR and an END USER,CONTRACTOR's total liability under this Contract,whether for breach of contract,warranty,negligence,strict liability, in tort or otherwise,but excluding its obligation to indemnify H-GAC described in Article 14,is limited to the price ofthe particular products/services sold hereunder,and CONTRACTOR agrees eitherto refund the purchase price or to repair or replace product(s)that are not as warranted. In no event will CONTRACTOR be liable for any loss of use,loss of time,inconvenience,commercial loss,lost profits or savings or other incidental,special or consequential damages to the full extent such use may be disclaimed by law. CONTRACTOR understands and agrees that it shall be liable to repay and shall repay upon demand to END USER any amounts determined by H-GAC,its independent auditors,or any agency of State or Federal government to have been paid in violation of the terms of this Contract. ARTICLE 14: LIMIT OF H-GAC'S LIABILITY AND INDEMNIFICATION OF H-GAC H-GAC's liability under this Contract,whether for breach of contract,warranty,negligence,strict liability,in tort or otherwise,is limited to its order processing charge. In no event will H-GAC be liable for any loss of use,loss of time,inconvenience,commercial loss,lost profits or savings or other incidental,special or consequential damages to the full extent such use may be disclaimed by law. Contractor agrees,to the extent permitted by law,to defend and hold harmless H-GAC,its board members,officers,agents,officials,employees,and indemnities from any and all claims,costs,expenses(including reasonable attorney fees),actions,causes of action,judgments,and liens arising as a result of CONTRACTOR's negligent act or omission under this Contract. CONTRACTOR shall notify H-GAC of the threat of lawsuit or of any actual suit filed against CONTRACTOR relating to this Contract. ARTICLE 15: TERMINATION FOR CAUSE H-GAC may terminate this Contract for cause based upon the failure of CONTRACTOR to comply with the terms and/or conditions of the Contract;provided that H-GAC shall give CONTRACTOR written notice specifying CONTRACTOR'S failure. If within thirty(30) days after receipt of such notice, CONTRACTOR shall not have either corrected such failure, or thereafter proceeded diligently to complete such correction,then H-GAC may,at its option,place CONTRACTOR in default and the Contract shall terminate on the date specified in such notice. CONTRACTOR shall pay to H-GAC any order processing charges due from CONTRACTOR on that portion of the Contract actually performed by CONTRACTOR and for which compensation was received by CONTRACTOR. ARTICLE 16: TERMINATION FOR CONVENIENCE Either H-GAC or CONTRACTOR may cancel or terminate this Contract at any time by giving thirty(30)days written notice to the other. CONTRACTOR may be entitled to payment from END USER for services actually performed;to the extent said services are satisfactory to END USER.CONTRACTOR shall pay to H-GAC any order processing charges due from CONTRACTOR on that portion of the Contract actually performed by CONTRACTOR and for which compensation is received by CONTRACTOR. ARTICLE 17: CIVIL AND CRIMINAL PROVISIONS AND SANCTIONS CONTRACTOR agrees that it will perform under this Contract in conformance with safeguards against fraud and abuse as set forth by H-GAC,the State of Texas,and the acts and regulations of any funding entity.CONTRACTOR agrees to notify H-GAC of any suspected fraud,abuse or other criminal activity related to this Contract through filing of a written report promptly after it becomes aware of such activity. ARTICLE 18: GOVERNING LAW& VENUE This Contract shall be governed by the laws of the State of Texas. Venue and jurisdiction of any suit or cause of action arising under or in connection with this Contract shall lie exclusively in Harris County,Texas. Disputes between END USER and CONTRACTOR are to be resolved in accord with the law and venue rules of the state of purchase. CONTRACTOR shall immediately notify H-GAC of such disputes. ARTICLE 19: PAYMENT OF H-GAC ORDER PROCESSING CHARGE CONTRACTOR agrees to sell its products to END USERS based on the pricing and other terms of this Contract, including, but not limited to,the payment of the applicable H-GAC order processing charge. On notification from an END USER that an order has been placed with CONTRACTOR,H-GAC will invoice CONTRACTOR for the applicable order processing charge.Upon delivery of any product/service by CONTRACTOR and acceptance by END USER,CONTRACTOR shall,within thirty(30)calendar days or ten(10) business days after receipt of payment,whichever is less,pay H-GAC the full amount of the applicable order processing charge,whether or not CONTRACTOR has received an invoice from H-GAC. For sales made by CONTRACTOR based on this contract,including sales to entities without Interlocal Contracts, CONTRACTOR shall pay the applicable order processing charges to H-GAC. Further, CONTRACTOR agrees to encourage entities who are not members of H-GAC's Cooperative Purchasing Program to execute an H-GAC Interlocal Contract. H-GAC reserves the right to take appropriate actions including, but not limited to, contract termination if CONTRACTOR fails to promptly remit H-GAC's order processing charge. In no event shall H-GAC have any liability to CONTRACTOR for any goods or services an END USER procures from CONTRACTOR. HACONTRACTS\Parks&Recreation Equipment\RCP Shelters,Inc.\PRI 1-16.22 Page 142 of 715 Parks &Recreation Equipment Paae 4 of 4 ARTICLE 20: LIQUIDATED DAMAGES Any liquidated damages terms will be determined between CONTRACTOR and END USER at the time END USER's purchase order is placed. ARTICLE 21: PERFORMANCE AND PAYMENT BOND FOR INDIVIDUAL ORDERS H-GAC's contractual requirements DO NOT include a Performance&Payment Bond(PPB),and offered pricing should reflect this cost saving. However, CONTRACTOR must be prepared to offer a PPB to cover any specific order if so requested by END USER. CONTRACTOR shall quote a price to END USER for provision of any requested PPB, and agrees to furnish the PPB within ten business(10)days of receipt of END USER's purchase order. ARTICLE 22: CHANGE OF CONTRACTOR STATUS CONTRACTOR shall immediately notify H-GAC,in writing,of ANY change in ownership,control,dealership/franchisee status,Motor Vehicle license status,or name,and shall also advise whether or not this Contract shall be affected in any way by such change. H-GAC shall have the right to determine whether or not such change is acceptable, and to determine what action shall be warranted, up to and including cancellation of Contract. ARTICLE 23: LICENSING REOUIRED BY TEXAS MOTOR VEHICLE BOARD/IFAPPLICABLE] CONTRACTOR will for the duration of this Contract maintain current licenses that are required by the Texas Motor Vehicle Commission Code.If at any time during this Contract period,any CONTRACTOR'S license is not renewed,or is denied or revoked,CONTRACTOR shall be deemed to be in default of this Contract unless the Motor Vehicle Board issues a stay or waiver. Contractor shall promptly provide copies of all current applicable Texas Motor Vehicle Board documentation to H-GAC upon request. IN WITNESS WHEREOF,the parties have caused this Contract to be executed by their duly authorized representatives. Signed for Houston-Galveston Area Council,Houston,Texas: k Director Attest for Houston-Galveston Area Council,Houston,Texas: eidre Vick 'rector of Publi/icc�7S�ervice$— Date: ZZ Signed for RCP Shelters,Inc. Stuart,Florida: > �Z Printed Name&Title:_Kyle Ritter, Secretary Date: 10/17 20 16 Attest for RCP Shelters,Inc. Stuart,Florida: 6o-h. T_b& - Printed Name&Title: Robert Ritter. President Date: 10/17 2016 WCONTRACTS\Parks&Recreation Equipment\RCP Shelters,Inc.\PRI 1-16.22 Page 143 of 715 Attachment A RCP Shelters, Inc. Parks & Recreation Equipment Contract No.: PR11-16 Y mii rRai ��=z ca CATALOGDISCOUNT TQI)F °, (AFF LIST PR48 RCP Shelters, 2016 RCP Shade and Shelter 5.00% Inc. Equipment Catalo Page 1 of 1 Page 144 of 715 CONTRACT PRICING WORKSHEET Contract = Date HGACBWFor Catalog&Price Sheet Type Purchases No.: PRI I-16 prepared: 7/19/2018 This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both the PO and the Worksheet MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly. Buying ;City of Boynton Beach Contractor: :RCP Shelters,Inc. Agency: Contact ;Gary Dunmyer Prepared :Kyle Ritter Person: By: Phone: ;561-742-6231 Phone: :772-288-3600 Fax: Fax: :772-288-0207 Email: :DunmyerGAbbflus Email: kyleArcp shelters.com Catalog Price sheet RCP Shelters,Inc.-MSRP Price List RCP426763515 Name: General Description Pre-Engineered Shelters:Qty 2-12'x 18'&Qty 1-24'x 30' of Product: A.Catalog/Price Sheet Items being purchased-Itemize Below-Attach Additional Sheet If Necessary Quan Description Unit Pr Total 1 :AS-H2432-04-24'x 32'All Steel Rectangular Hip Roof Shelter 23208.5: 23208.5 2 :AS-H1216-04- 12'x 16'All Steel Rectangular Hip Roof Shelter 10877.5; 21755 0 0 42 � z y�, �,J � , , 0 S �ati�1��`s5 EW 0 0 0 0 0 0 Total From Other Sheets,If Any: Subtotal A: 44963.5 B.Unpublished Options,Accessory or Service items-Itemize Below-Attach Additional Sheet If Necessary (Note:Unpublished Items are any which were not submitted and priced in contractor's bid.) Quan Description Unit Pr Total 1 :AS-H2432-04-2'long reduction to change shelter length from 32'to 30' -2485: -2485 2 :AS-H1216-04-2'long addition to change shelter length from 16'to 18' 620: 1240 1 :AS-H1216-04-multi-shelter purchase discount 1800: 1800 1 :Add Hot-Dipped Galvanized Frame Underneath Powder Coat Finish 6930: 6930 Total From Other Sheets,If Any: Subtotal B: 3885 Check:Total cost of Unpublished Options(B)cannot exceed 25%of the total of For this transaction the percentage is: 9% the Base Unit Price plus Published Options(A+B). C.Trade-Ins/Special Discounts/Other Allowances/Freight/Installation/Miscellaneous Charges Freight 2000 Subtotal C: 2000 Delivery Date:: D. Total Purchase Price(A+B+C): 50848.5 Proposal 28540.111 RCP SHELTERS, INC. Date: 07/19/2018 t� l City of Boynton Beach Attn:Gary Dunmyer 2100 SE Rays Way• Stuart, FL 34994 P: 800-525-0207 • 772-288-3600 F:772-288-0207 info@rcpsheiters.com • http://www.rcpshelters.com Phone: 561-742-6231 Fax: Prepared by: Kyle Ritter E-mail: DunmyerG@bbfl.us kyle@rcpshelters.com Sara Sims Park- Boynton Beach, FL PROPOSAL NOTES&DETAILS INCLUDED NOT INCLUDED • Drawings: FL certified, includes standard RCP foundation * Unloading design * Concrete • Frame: hot-dipped galvanized & powder coated tube steel * Concrete embedment(anchor bolts,wire mesh, rebar,etc.) • Roof Deck: 24-gauge exposed fastener metal roofing * Rails/ornamentation/benches/cupola • Hardware: all required fasteners * Installation • Electrical Cutouts: 1 column outlet cutout per shelter * Anything not specifically listed as 'Included" Delivery:to an accessible site TERMS&CONDITIONS EXPEDITING OPTIONS(average acceleration of 2-4 weeks) Net 30 Payment in full with order * 1%discount net 10 o Prioritized engineering * no deposits required o Prioritized fabrication Dedicated Truck(additional fee applicable) o Guarantees truck route availability o Only necessary if pooled load not available PRICING NOTES(RCP reserves the right to re-quote if.-) • Quote is older than 30 days • Shipment not taken within 180 days • Project location snow load exceeds 30 psf Reference Installation Cost Savings Advantages on Page 2 (Signature) (Print/Title) (Date) Page 1/3 Signature confirms acceptance of all pages of this proposal. RCP SHELTERS, INC. 2100 SE Rays Way•Stuart, FL 34994 i. :P 0 S;"'1 0 F,",C E i. F o ivi, (C 0 N I I N..E C) P: 800-525-0207 • 772-288-3600 F:772-288-0207 Proposal#: 28540.111 info@rcpsheiters.com • http://www.rcpshelters.com Sara Sims Park- Boynton Beach, FL PROPOSAL NOTES&DETAILS DESIGN/ENGINEERING • Proposal based on design by RCP Shelters, not necessarily an exact match to bid or architectural drawings. • RCP value engineers for minimum number of columns to keep the pavilion as open and accessible as possible. Final design may not reflect the same number of columns or members,sizes,or spacing as images on RCP's website and catalog or preliminary drawing. • Please allow approximately 2-3 weeks for engineered drawings after receipt of order and other pertinent design requirements. Custom designs may take 4 weeks or longer. All lead times are subject to change based on current demand. • Design requirements not disclosed to RCP prior to proposal,or required revisions resulting from information not disclosed at time of order are subject to additional charge. Common examples: o All pertinent foundation information, including but not limited to geotechnical report, maximum depth for water table,or installations near or connection to other structures(drift snow loads),or any other site specific request/requirement must be provided with order. Without this information, RCP reserves the right to re-quote or charge additional engineering fee. o Proposal includes standard foundation based on assumed soil values(minimum 2'diameter&4'deep—can be much larger depending on loading conditions and size of structure). Foundations may be designed by others with RCP provided column base reactions. Custom foundation designs may be available for additional fee. o Electrical or other custom cutouts not specifically included in the proposal are subject to additional engineering,drafting, and fabrication fees. • Local code may have requirements that are not the responsibility of RCP(examples: NJ architectural stamp, FL fire barrier board). • Each project is designed for its specific location after receipt of order. Occasionally,engineering determines that materials not included in the proposal are required. Such materials shall be provided by others(example:OSB diaphragm is sometimes required on larger LW-G and bandshell models). • Drawings provided by RCP Shelters with this proposal are preliminary,and are not for construction. Owner can pre-purchase engineered drawings,which detail the project specific foundation design and material requirements,with no obligation to purchase the entire structure. FABRICATION/SHIPPING DETAILS • Fabrication lead times vary by season,typically 6-8 weeks after receipt of approved drawings,color selections,and fabrication deposit. • Freight price is based on pooled loads. • Upgrade to dedicated truck or split shipment is available for an additional fee. • Shipping dates are not guaranteed. RCP does not accept orders with penalties or contingent liability. • Trucking will call at least 24 hours prior to delivery to coordinate. • Unloading by others. RCP recommends non-marring padded slings and padded forks for offloading. Block all materials off ground and cover with moisture resistant paper until installation. INSTALLATION COST SAVING ADVANTAGES Column anchor bolts located outside the column tube(easily accessible for installation) Factory cut roofing panel end caps(minimal, if any,on site cutting required) Factory fabricated roofing seam and corner caps(minimal,if any,on site cutting or fabrication required) Metal roofing and powder coating touch up paint included (Signature) (Print/Title) (Date) Page 2/3 Signature confirms acceptance of all pages of this proposal. v TECHNICAL SPECIFICATIONS Proposal#: 28540.111 � 1. DESIGN CRITERIA Structure shall be designed to be free standing,open air pavilion in conformance with all applicable building code. Manufactured by RCP Shelters: 2100 SE Rays Way,Stuart, FL 34994 •Toll-free: 800-525-0207 • F:772-288-0207 • http://www.rcpshelters.com • info@rcpsheiters.com. II. SCOPE Structure shall be an all steel pavilion over a 4" minimum thickness reinforced concrete slab. Shelter shall have a clear space, without a center column or open knee bracing. Structure shall be designed by professional engineers. The owner or contractor shall be responsible for unloading,temporary storage,soil testing(if necessary),site preparation,concrete slab,and erection of structures. Owner or contractor is responsible for protection of materials after arrival. Ill. COLUMNS The shelter shall be set on prepared footings. Foundation shall be engineered to manufacturer's design and constructed to local code and good construction practices for the specific site conditions. The structure shall have tube steel corner columns. The columns shall be attached to the top of the concrete foundation by use of anchor bolts,hidden when possible. Anchor bolts shall be provided by owner or contractor so that foundations can be prepared and ready for installation upon delivery of the shelter. Alternatively, RCP Shelters offers an anchor bolt option,to be shipped upon receipt of drawing approval for fabrication. IV. FRAME All structural framing of the pavilion shall be structural tube steel with end caps to form a clean, neat appearance with no place for birds to nest or small animals to roost. The compression ring shall be structural steel plate. Since all connections will bolt together,field welding shall not be required. Bolts shall be concealed within the tubing when possible. V. POWDER COAT FINISH The columns and frame shall be sandblasted to near-white condition,five stage washed, including detergent, phosphate,and rust protectant sealant,epoxy primed,then top coated with TGIC powder. The columns and frame shall be packaged in foam, cardboard, and stretch wrap to protect the finish during transit. The color shall be selected from manufacturer's standard color chart. Field touch up painting shall be required by owner or contractor. VI. HOT-DIP GALVANIZED FINISH Steel shall be hot-dipped galvanized with a 5 step process: 1.Cleaning the steel in a hot caustic solution. 2. Pickling in dilute hot sulfuric acid or ambient temperature hydrochloric solution. 3. Fluxing in an aqueous solution of zinc-ammonium chloride. 4. Immersing in a bath (kettle)of molten zinc. 5. Inspection of material for consistent and thorough coating in accordance with ASTM A 123/A Standard Specification for Zinc(Hot-Dip Galvanized)Coatings on Iron and Steel Products or ASTM A 153/A Standard Specification for Zinc Coating (Hot- Dip)on Iron and Steel Hardware. VII. EAVE&PITCH Eave height shall be minimum 7'-6". Roof pitch shall be 4:12. Vill. ROOFING The roof system shall be structural 24-gauge exposed fastener Galvalume°panels with 1%" high ribs,7.2"on center. Ribs shall run with the pitch of the roof for proper drainage. Roof panels shall be 3'wide and precut by the length from the eave to the ridge. Angles shall be factory precut. Matching roof trim&fasteners shall be supplied. Hip and ridge beams shall have cap plates for metal deck bearing,as metal deck cannot structurally bear on beam corner only. Panels and trim shall be pre-painted with the Kynar 5001 paint system. Color shall be chosen by owner from the standard color chart, provided upon request. RCP Shelters,Inc.•2100 SE Rays Way,Stuart,FL 34994 Page Toll Free 800-525-0207•Local 772-288-3600•Fax 772-288-0207•info@rcpshelters.com•http://www.rcpshelters.com 3/3 LO ti 4- UO o O V I Q) V I � w jary 4 l q p 1 l { §j f ti 1� t LO 6 �Cttsi �hj ( t; < LO 110{'� Z\ti �{\` ktl t kk�,N,, t,}f!, a t��t 1 �� fl�1Gr _ MUM }' tfflt' �� f� � L Solo CL un LJ QY kA wvg mew a r � •Q ( 3 1 � z 1 1{tt¢} litf - 'ff,i 1 � r��q t r }p u LO 4 0 dlr In �}a r }' i tt II N/ a„ — 1 f F t V � t, qi's 7 El ��ic\ ltty rf � t t 6.F. CONSENTAGENDA 9/6/2018 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 9/6/2018 REQUESTED ACTION BY COMMISSION: Authorize the City Manager to sign a thirty six(36) month agreement with Dynalink Communications for telecommunications services in order to proceed with the relocation of phone services to the temporary City Hall. EXPLANATION OF REQUEST: The City is currently a customer of W indstream for telecommunication services. We utilize one SI P circuit at each of three locations (City Hall, Utilities East, and Fire Station 5) as well as one circuit shared for outbound faxing by all City buildings. As part of our preparation to relocate City Hall, W indstream was contacted to relocate the SI P circuit and fax circuit from the old City Hall to the new/temporary City Hall. For several months (beginning in April), representatives at W indstream passed our request to other departments within their organization, each time not sure who in their organization was responsible for our relocation request. Finally, we solicited proposals from two alternate telecommunication vendors. One telecommunication vendor, Dynalink Communications, provided a proposal that is lower than the existing vendor, W indstream, and guaranteed an expedited installation. Without the expedited installation, the City's construction project would be delayed significantly. In order to proceed with Dynalink scheduling this needed service prior to demolition of the City Hall building, the City Manager has signed the proposal. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: Budgeted This service is currently budgeted. The Dynalink Communications agreement will lower the City's recurring telecommunications service rates by $2,300 per year from$29,249.76 to $26,950.80. ALTERNATIVES: By not proceeding with this vendor's agreement will delay the relocation of the City's telecommunications services, forcing either a delay in the Town Square construction project, or causing a telecommunications service outage (City Hall building demolished while services still exist within). STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Page 152 of 715 Is this a grant? No Grant Amount: ATTACHMENTS: Type Description D Addendum Dynalink Justification Memo D Agreement Dynalink Agreement- Summary D Attachment Dynalink Agreement® Terms and Conditions D Attachment Win stream Agreement® Temp City Hall D Attachment NIT LAgreement Page 153 of 715 0 ITS Memorandum No. 18-012 interoff'ice MEMORANDUM To: Finance From: John McNally, I.T.S. Director Re: Dynalink Communications Agreement Date: August 27, 2018 City Hall departments are vacating the current building in anticipation of upcoming demolition as part of the Town Square project. Our temporary office space requires that telecommunications services be relocated from the existing City Hall building over to the Temporary City Hall building. A request to relocate our existing telecom services was made to our current telecommunications provider (Windstream) with emails sent as early as April, 2018. Since this time, ITS staff sent numerous follow up requests regarding the status and received vague answers and indecision on their part as how this was to be handled —often getting passed off to different divisions within their organization. As the deadline for the City Hall move was getting closer, we decided to seek an alternate to this current telecommunications vendor. We solicited a proposal from Dynalink Communications to replace each of our three (3) SIP circuits and our long distance circuit. Dynalink's proposal was not only lower than our existing service provider's quote, but also guaranteed an expedited installation. When we finally received the proposal from Windstream, we found that they could not guarantee an expedited installation of services, even though they were the cause of the delay. Expedited installation is now a requirement due to the initial delays if we are to meet the current construction schedule. Proposal/Quotes: Vendor Name Price/Proposal per Month Price/Proposal per Year Dynalink Communications $2,245.90 $26,950.80 Winstream Enterprise * $2,437.48 $29,249.76 N itel $4,532.56 $54,390.72 * Windstream's proposal only included the relocation of one SIP circuit and the long distance circuit from City Hall. The recurring fees for the SIP circuit at the two other locations (Utilities and FS5) were added to Windstream's proposal to reflect the total cost of telecommunication services with this vendor. The ITS Department is recommending the selection of Dynalink Communications to provide the City with telecommunications services. It is also the request that the City Manager sign the service agreement with Dynalink Communications in order to proceed with the scheduling of the relocation. The ITS Department will process an agenda item for the September 6th City Commission meeting detailing this agreement for Commission approval. Page 154 of 715 Service Order Agreement and Credit Application CC?MMUNIC_.4TI<DNS AGENT: Th®only phone company you will eves need CUSTOMER INFORMATION COMPANY NAME: CITY OF BOYNTON BEACH FEDERAL TAX ID: SERVICE ADDRESS: 3301 QUANTUM BLVD CONTACT NAME: SUITE 101 CONTACT PHONE: MOBILE: BOYNTON BEACH,FL 33426 CONTACT EMAIL BILLING ADDRESS: TECHNICAL CONTACT: PHONE: BILLING CONTACT: PHONE: TAX EXEMPT: ❑No Q YES(Attach rams;tax exemption will begin on the date forts are submitted) ENABLE INTERNATIONAL CALLING: ❑No ❑YES(Claims of calls being fraudulent will not relieve customer from paying) PRODUCTS AND SERVICES PRODUCT TYPE QTY TERM/YRS One Time Fees Monthly Fees Per Unit One Time Total Per Unit Monthly Total PRI WITH 20,000 LOCAL MINUTES 1 3 $0.00 $375.00 $375.00 BLOCK OF 20 DID'S 4 3 0.00 4.00 16.00 3.0 DATA T-1 2 3 0.00 399.99 799.98 SIP PRI 3 3 0.00 149.99 449.97 ADDITONAL SIP DID'S 580 3 0.00 0.35 203.00 DYNAMIC 1.5MB PRI WITH 20,000 LOCAL MINUTES 1 3 0.00 324.99 324.99 120 DID'S 1 3 0.00 25.00 25.00 ADDITIONAL SIP TRUNKS 4 3 0.00 12.99 51.96 0.00 0.00 0.001 0.00 Total 1 $0.001 $2,245.90 COMMENTS THE BOYNTON BEACH SITE IS A RUSH. CUSTOMER TO RECEIVE$.022 PER MINUTE FOR LONG DISTANCE/INTRALATA CALLS ***THE ABOVE PRICES DO NOT INCLUDE APPLICABLE TAXES AND SURCHARGES*** By signing below,I confirm that(a)I am authorized by my company to execute this agreement and am bound by the terms and conditions listed at www.dynalink.com/terms-and-conditions(b)Authorize DynaLink to run a credit check and inquire about my eligibility for the service ordered(c)Wireless customers are also bond by the Wireless Terms and Conditions. AUTHORIZED SIGNATURE DATE PRINTED NAME TITLE 1.Agreement:This agreement between the Customer(may also be referred to as"You")and DynaLink sets forth the legal rights and obligati ons governing the Dyna Link offer.This Agreement consists of the SOA,including the following terms and conditions("T&C"),thegeneal Servlcetermsand conditions("Web Terms"),the DynaLink Acceptable Use Policy("AUP"),both setforth at www.dynalink.com/terms-and-conditions,any Schedules,Addendums, Appendices,and Exhibits attached hereto and a pplica ble tariff(collectively,the"Agreement').Some Services offered by DynaLink under this Agreement are offered pursuant to applicable tariffs,which areflled with applicable regulatory agencies('Tariffed SeMces').Intheevent of a conflict between this Agreement and a tariff,thetariffshall control.Upon cancellation ofanytariff,this Agreement shall control.You acknowledge and agreethe Services e offered"as Is","as available',"without warranties'and that Dyna LinKs obligation to provide the Service(s)Is subject to Its having obtained all of the requisite licenses and consents related thereto."Service Order"shall collectively refer to any service order(s),authorization formic)or o rd er form(s)that descri bes a nd sets forth the pricing for the Service(s)purchased by Customer from DynaLink. 2.Term:The term of the Agreement shall commence on the5tart of Billing Datea nd shall continue thereafter until the end of term,unless earlier terminated In accordance with this agreement.Unless notified by either party at eastslxty(60)days priortothe end she term,ora renewal period,ofan Intend notto renew,the Service Term shall automatically renew In successive 1,2,ora yearterms based on the original term.In all circumstances(Even on a Month to Month contact,or on a renewal period),a precise cancellation date is required,sixty(60)day priorto the actual cancellation date.If the customer chooses to postpone the cancellation date,a new cancellation order,will need to be placed and an additional sixty(60)day noticewith a precise cancellation date will be required.From tlmeto time,Customer may order additional Service(s)by executing a Service Order.Any additional Service Orders agreed bythe partiesshall be governed by the terms of this Agreement,Including the Terms and Conditions. 3.Billing:Payment;Deposit: A.Billing:Customer Is responsible for the payment ofan charges for Services furnished by DynaLink under the Agreement at rates set forth on the applicable Service Order(s)and,for services provided to Customer,and not Included n a Service Order at Dyna G n Ks then-current standard rates.Rates for international Services are subject to change on five(5)days notice from DynaLink a nd new rates are automatically effective on the 6th day from the date of such notice.Customer acknowledges that rates to International Mobile are higher than the sta ndard International rates. B.Usage Charges:Customer is solely responsible for all usage of the Services,fraudulent or otherwise.Claims of fraudulent usage shall not c onstitutea valid basis for dispute of an invoice.The parties agree that Customer,shall bear a 11 risk of loss arising from fraudulent or unauthorized use of the Services,will pay all associated costs for which,they will be billed by DynaLink for those fraudulent calls.DynaLink reserves the right,but has no d uty,to take any action it deems a ppropriate to prevent any fraud orabusein connection with the Services. C.Unlimited Usage:Unlimited calling plans are mea nt to be used for ord(nary person to person calling and faxing.They are not to be used for Telerrarketing Auto Dialers,Fax Broadcasting,conference bridges,modem poling or any activity that Is meant for excessive use.In addition,If the customer has more than one trunk group connected to their PBX,It Is not allowed to route all or a portion of outgoing calls to certain destination types,to the lines with mated usage.If DynaLink Communication deems that It Is being used for one of the above,the cost per minute will be$0.05 outbound domestic calling. Unlimited SIP Trunks or POTS have cap of 2,000 minutes per trunk and 20,000 minutes,per group of 23 lines.If a location has less than 23 lines,then the limit Is 20,000 minutes for the entire location.For the avoidance of doubt, the above mentioned Is not allowed,even If less the n those amounts are used. D.Start of Service:The"Start of Service Date shall be,regard less of whether or not Customer uses the Service.a.Three(3)business days of circuit Install.b.The date on which DynaLink notifies Customer that the Service Is Installed a nd available for Customer to use.Whichever occurs earlier.Billingfor each Service shall commence on the Start of Service Date("Billing Commencement Date'). E.Service DelNery:Customer agrees to cooperate with DynaLink to accomplish Service activation by providing commercially reasonable access to th e Customer's premises,when DynaLink deems It to be necessary.DynaLink she II not be liable for any damages whatsoever resulting from delays In meeting Service delivery dates requested or specified by Customer,or Inability to provide Services.Customer may not cancel this Agreement If there Is a delay In installation related to the Services unless such delay is solely due to DynaLink and such delay is longer the n ninety(90)days beyond the parties agreed Start of Service Date;provided however,in no event may Customer cancel if DynaLink has agreed to construct or Is constructing Communications Facilltiesto provide Service to Customer. F.MAC and Dispatch Charges:A$45.00 fee will apply for any MAC(Move,Add or Change)order.Dispatch fees for MACor repairs that turn out to be a non DynaLink issue,will be charged at a rate of$225.00 for the first hour and $150.00 for each additional hour.The above pricing may vary,depending on the particula rsituation. (continued on back) r� DYNALINK Proprietary Information Page-165 of 715 Term and Conditions(Continued) 11.Limitatlonon liability:In no event shall DYNALINK,Its affiliates,service providers,suppliers or agents be G.Payment Terrrs:Customer will be invoiced monthly for all amounts due and owing to DYNALINK.All liable to customer or any third party for any indirect,incidental,special,punitive or consequential damages or Invoices shall be deemed final and binding unless Customer notifies DYNALINK In writing ofany alleged for any lost or Imputed profits or revenues,lost data or cost of procurement of substitute services resulting discrepancies no Iaterthan thirty(30)days from the date of such invoice(s). from delays,non-deliveries,mis-del Iveries or service interruption,however caused,arising from or related to All payments are due at midnight ofthe first day ofthe following month ofthe Invoice date,(An Invoice theservlce(s)or this agreement,regardless ofthe legal theory under which such liability is asserted,whether generated In December is due on January first).The charges and fees under this Agreement are breach of warranty,indemnification,negligence,strict liability or otherwise,and whether liability is asserted In exclusive of any national,state,municipal,or other governmental excise,sales,value-added and contract,tort or otherwise,and regardless of whether DYNALINK has been advised ofthe possibility ofany such occupational taxes and other fees,surcharges and levies,third party installation charges,all of which liability,Toss or damage.The total aggregate liability of DynaLink and its suppliersto customer and/or any third Customer shall be responsible for and will pay In full.Customer will be deemed to be In default party In connection with this agreement shall be limited to direct damages proven by customer,such direct hereunder if payment is not received by the Due Date and,in addition to its other remedies,DYNALINK damages not to exceed an amount equal to the total net payments received by DynaLink forthe affected may charge Customer interest equal up to 1%%per month on any amount(s)past due. service which gives rise to such liability in the three(3)month period immediately precedingthe date in which the claim was filed.The parties acknowledge that the limitations referenced In this Section are material terms H.CreditApproval:The provision of Servlce(s)under this Agreement is contingent upon DYNALINK's to this Agreement Customer acknowledges that DynaLink has set its prices,and other charges in reliance on Initial and continuing credit approval of Customer.At any time during the Agreement Term,DynaLink the foregoing limitations of liability,which form an essential basis ofthe bargain between the parties. may require a deposit or other acceptable form of security If It reasonably deems Itself Insecure with respect to Customer s ability to pay.In addition to the termination rights under this Agreement, 12.Notices:Any notice required to be given hereunder shall be in writing and shall be deemed to have been DynaLink may,Immediately suspend the Service(s)If Customer falls to comply with these security delivered when(I)email was sent(ii)sent by facsimile,and electronically confirmed,(III)Delivered via United obligations.Suspension of Service because of Customer s failure to comply with the security States mail(registered or certified mall),return receipt requested,with adequate postage affixed,or(Iv) requirements is not considered an Interruption or outage for the purposes ofthls Agreement. delivered via a national overnight courier service and addressed to the persons set forth herein.Notice for monetary default may be sent by e-mail,facsimile,or other written format. 4.Compliance with Lawsand Acceptable Use:Customer agrees that it and its end users will comply at all times with all applicable laws and regulations and will not use the Services In a fraudulent manner or In 13.Miscellaneous:This Agreement contalnsthe entire agreement ofthe parties hereto with respect to the a mannerthat exposes Dyna Linkto legal liability.Customer agrees to be bound by the Dyna Link AUP,s matters covered hereby and supersedes any other prior or simultaneous agreement related to such matters. listed on www.dynalink.com/terms-and-conditions. Any modification to the Agreement must be signed by a senior management of DynaLink.Customer may not assign this Agreement or any portion hereof without DynaLInks prior written consent,which consent shall not S.DeliveryMethod:DynaLink retainsthe right to change,increase or decrease from time totime,inits be unreasonably withheld.Any such assignment without DynaLink s priorwritten consent shall be void.The discretion and without liabilltyto Customer,the methods,processes and/or the suppliers by which parties agree that anydlspute arising under this Agreement shall be governed by and construed in accordance DynaLink provides Services to Customer,as well asthe right to change,add to or delete Service or with the laws ofthe State of New York,except for its principalsfor resolving conflicts of law.The partiesagree Service offerings with appropriate notice to Customer. that any disputes arising under this Agreement shall be resolved in arbitration,within the city of NewYork.All provisions in this Agreement,which by their nature are intended to survive expiration ortermination shall 6.Facility Construction:In the event DynaLink is required to construct and/oracqulre communication survive any expiration ortermination of this Agreement.In the event ofa conflict between or amongthe terms facllltiesto provide Service to Customer,Customer acknowledgesand agreesthat Dyna Llnkwlll Incur in this Agreement,the Service Order(s)and any other document made a part hereof,the documemsshall significant costs in provisioning Sera ice to Customer.In addltionto any other rights and remedies control in the followingorder the Service Order with the latest date,the AUP,Web Terms and this Agreement. DynaLink may have,Customer agreesthat if Customer cancels,terminates or breaches this Agreement The Web Terms,AUP and tariffs may be modified from timeto time at DynaLlnKs discretion or as required by afterexecution but prior to the Termination Date,the Customerwill be required to reimburse DynaLink applicable law.Customer agreesto review such changed items from timeto time and be bound by such for all costs DynaLink Incurred In constructing and/or acquiring such communication facilities. changes,as they pertain to your particular services.Unless subjectto tariffsorthe terms ofthls agreement, DynaLink may not change the rates,fees or charges set forth herein,In the midst ofa contractual term without 7.Disclaimers of Warranty:the service(s)are provided'as is'and'as available"and DynaLink makes no customer consent.Ifcustomer determines changesto the AUP and/ortariffs will materiallyand detrimentally warrantiesor representations,whether express,implied or statutory,regardingthe services,software affect customers service or rights and are not mandated by Iawor regulation,customer may provide DynaLink or equipment or any resultsto be achieved through use ofthe service(s),software or equipment This written notice ofobjection.DynaLink will review such notification and lfthe parties cannot come to an disclaimer Includes,but is not limited to,any warrantiesof merchantability,quality,fltnessfor a agreement within thirty(30)days,customer mayterminate such service(s)without Incurring charges for early particular purpose,non-infringementand title,and all implied warranties arising from a course of termination,provided that customer's account lscurrent.Ifcustomer usesthe servlcesand does not contest dealing,usage,ortrade practice.DynaLink specifically dlsclaimsany responsibility for the accuracyor within five(5)business days,it is deemed thatthe customer has accepted the terms and conditions mentioned quality of Information obtainedthrough Its service(s),the use ofwhlch Is at customer'sown risk. hereon.The above does not apply,Ifthe modification was required by an applicable law. 8.Default;Termination: 14.Equipment:Installed by/for DynaLl nk for use ofthe service,including but not limited to equipment,that Is A.Termination Liability:Should Customer chooseto terminate any service offering afterthe notification billed monthlyto the customer lsthe property of DynaLink Communications and must be returned upon ofthe install date and priorto the expiration oftheterm.Customer is responsible for payment ofthe termination ofsuch services.if not returned within five(5)business days,customer will be liableto pay monthly recurring charges("MRCS")as stated in the SOA timesthe numberof months remaining in the DynaLink whatever losswas resulted forthe loss ofthe equipment. contract 15.Equipment Warrantee.Any Customer Premises Equipment('CPE')that is provided to the customer,has a For usage-based Services,Customer shall pay an additional early termination chargethat shall be equal one(1)year replacement or repair(at Dyna Link's discretion)warranty,for manufacturer sdefects.At to 75%of Customer's average monthly usage forthe three(3)months priorto the termination month DynaLlnKs discretion,any equipment supplied as replacement equipment for a CPE with manufacturer's (or such lesser period If fewerthan three(3)monthsof Service were utilized),timesthe numberof defects may be new,recertified,or refurbished as long as It Is equivalent In fumeionallty.Any CPE supplied as a months remaining in the Term ofthe Agreement. replacement CPE will carry the remainderof the one(1)yearwarranty described above.DynaLink shall have no obligation or liability in connection with(a)any equipment not purchased through DynaLink even though,it was B.Termination priorto notification of install date:Customer if Customer cancels,terminates or breaches configured by DynaLink,its Vendors or Contractors.(b)for anyabuse(c)reconfiguration,repair or misuse of this Agreement after execution ofthe Agreement but priorto notification of install date,Customershall any equipment by any party otherthan Dyna Linkor its Vendors or Contractors.After the initial year,the pay DynaLinkas follows.(a)An early termination charge ofthree(3)months ofthe anticipated monthly customer shall be liableto pay for replacement equipment including standard wear and tear. recurring charges,(b)All nonrecurring charges.(c)Any charges Incurred by DynaLinkto provide Service to Customer. 15.Mobile:End User shall comply with and abide bythe terms listed on www.dynalink.com/terms-and- conditions,which may be revised from time to time by DynaLink Communications. C.Default:Except as otherwise required by law or applicable regulation,if,at any time during a term, Additional software,hardware and/or subscription may be required for certain features.Additional charges Customer:(a)fails to pay any amount required under this Agreement or any other agreement with and device restrictions may apply for access to corporate email/intranet sites and business DynaLink does not DynaLink when due and such failure continues for ten(10)days,(b)fails to perform any material guarantee coverage.Charges will be based on the location ofthe site receiving and transmlttingthe call,not obligation under this Agreement which failure is not remedied within ten(10)days after receipt of the location ofthe subscriber. written notice from DynaLink(unless a shorter notice period is expressly set forth in the Agreement or Text,picture,video and instant messages must be sent to and/or received from within the DynaLink nationwide notice,in which case the shorter notice period shall apply);(c)becomes Insolvent;or(d)cancels or coverage area.Mobile to Mobile calling appliesto direct callsto and from U.S.mobile numbers only. For terminates Service,Including any part ofa service offering at any time before completed ofthe Service coverage Information and maps,please visit www.wlreless.att.com/coverageviewer. Term or any renewal Term,then DynaLink may elect to pursue one or more ofthe following courses of Your plan may include the capabilltyto make and receive calls or transmit data while roaming internationally.If action,as applicable:(I)terminate in whole or in part Customer s Service,whereupon Customer shall be you take your phone abroad,(as described in www.dynalink.com/terms-and-conditions)The charges for voice liable and shall pay to DynaLink,at DynaLink sole option,and within ten(10)days of such termination, and data are as listed in http://www.dynaIink.com/globaloverage.htmI will apply.Charges apply for incoming (I)the termination charges set forth in the applicable Service Order or Web Terms,or(ii)the cumulative and outgoing calls,callsto VM,even if no message was left.DynaLink in its sole discretion,may block your total ofthe balance of all monthly charges remaining on this Agreement through the end ofthe International roaming and calling capability,until eligibility criteria are met.All countries may not be available applicable Service Term(s);plus(z)any charges accrued but unpaid as ofthe effective date of for roaming.Availability,quality of coverage and services while roaming are not guaranteed.Substantial termination.In addition customer is liable to pay any legal fees associated with the collection ofthe charges may be Incurred if Device is taken out ofthe U.S.even if no services are Intentionally used. above amount. Third-party content or service providers may impose additional charges,of which DynaLink has no control over All ofthe preceding shall be Immediately due and payable by Customer.Termination by DynaLink,shall its content or pricing. not preclude DynaLink from pursuing any other rights or remedies available to It at law or In equity. DynaLink is not responsible for loss or disclosure of any sensitive Information you transmit.DynaLlnKs wireless Customer acknowledges that the amounts payable pursuant to this Section are equitable compensation services are not equivalent to landline Internet. to DynaLink and are intended to reasonably compensate DynaLink forthe losses which are occasioned Mobile wireless deployments. by Customer's failure to honor Customer's obligations hereunder and not intended as a penalty. WE DO NOT GUARANTEE YOU UNINTERRUPTED SERVICE OR COVERAGE.WE CANNOT ASSURE YOU THAT IF YOU PLACE A 911 CALL YOU WILL BE FOUND.AIRTIME AND OTHER SERVICE CHARGES APPLY TO ALL CALLS, 9.Indemnification:Customer shall indemnify,defend and hold DynaLink ltsaffiliates,officers,directors, INCLUDING INVOLUNTARILY TERMINATED CALLS.DYNALINK COMMUNICATIONS MAKES NO WARRANTY, licensees,licensers,and vendors harmless from any and all claims,losses,damages and expenses, EXPRESS OR IMPLIED,OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE,SUITABILITY, Including,without limitation,reasonable attorney's fees and court costs,or liabilities arising from or ACCURACY,SECURITY,OR PERFORMANCE REGARDING ANY SERVICES,SOFTWARE OR GOODS. related to:(I)Service Misuse or a violation ofany other provision ofthls Agreement;(II)any claim of Certain type of data sessions are prohibited,for example: (I)server devices or host computer applications,(ii) Infringement of any Intellectual property or other proprietary Interest resulting from the possession or "auto-responders,or similar routines which generate excessive amounts of net traffic,or which disrupt other use of any Service(s),software or equipment;(iii)the Content;(iv)any acts or omissions of Customer,its users,(III)"spam"or unsolicited email(iv)any activity that adversely affects the ability other people or systems. employees,agents,contractors,invitees,licensees,visitors,and/or customer/end-users;and/or(v)any DynaLink reservesthe right to deny,disconnect,modify and/orterminate Service,without notice,to anyone it Injury or damage to the person,property,or business of DynaLink,its employees,agents,contractors, believes is using the Service In any manner prohibited. invitees,licensees,visitors,and/orcustomer(s)lend-user(s). DynaLink does not guarantee delivery of messages.Text,Instant,Picture,and Video messages,Including downloaded content,not delivered within 7 days will be deleted,which time period,may be changed. 10.Severability/Waiver.:Inthe event any portion ofthls Agreement is held to be unenforceable,the When a Single message sent to multiple recipients,it will be charged per recipient received and sent. unenforceable portion shall be construed in accordance with applicable law as nearly as possible to Installation of fixed wireless deployment in an offnet area is prohibited. reflect the original Intentions ofthe parties,and the remainder ofthe provisions shall remain In full Unlimited voice Services are provided primarily for live dialog between two Individuals,other uses are force and effect.DynaLlnk's failureto Insist upon or to enforce strict performance of any provision of prohibited.Use of unlimited voice Services for conference calling or call forwarding In excess of 750 minutes this Agreement shall not be construed as a waiver ofthls or any other provision or right.Neltherthe per month is prohibited. course of conduct between parties nor trade practice shall act to modify any provision ofthls If service is discontinued on financed equipment or lfthe equipment is returned,the full amount ofthe DYNALINK Proprietary Information Page 2 of 2 Page 156 of 715 DocuSign Envelope ID: E5423651-1BE2-4AB0-9D35-92E2B28E03F3 WINDSTREAM EN1,.FI Amendment to Agreement (Existing Service Location) This amendment("Amendment") is made as of this 14th day of August,2018,to the Service Agreement(the "Agreement"), by and between City of Boynton Beach("Customer")and the Windstream legal entit(ies) providing the Services to Customer, as identified on Customer's bill ("Windstream"). A Windstream and Customer hereby agree to amend the Agreement to: [check all that apply]. i Relocate the Service location from 100 EAST BOYNTON BEACH BOULEVARD, BOYNTON BEACH FL,334353838 to 3301 QUANTUM BLVD, BOYNTON BEACH FL, 33426-8668. There will be a one time non-recurring charge to Customer to relocate the facility(ies)and/or service(s) in connection with this relocation in the amount of$ ii Lj Modify the Minimum Monthly Fee from to effective as of the first full billing cycle following installation/disconnection of the changed Service(s). iii Lj Modify the Term of the Agreement to end as of B. Attachment A to this Amendment, Quote# 1643443 which is incorporated by reference, sets forth the rates and other terms and conditions to apply to the additional facilities and/or Services ordered hereunder. C. Except as modified by this Amendment, the terms and conditions set forth in the Agreement remain unchanged. D. This document may only be used for moves, adds, or changes. Under no circumstances, may Customer receive a credit of any kind through execution of this document. IN WITNESS WHEREOF,the undersigned have caused this Amendment to be executed by their duly authorized representa-tive,to be effective as of the date first above written. City of Boynton Beach WINDSTREAM Beet,s �a14ilA.o l+�(c.�b Signature: Signature Printed Name:John McNally Printed Name:Gabi no Nieto Title: Title: Area Director Date: Date: 8/15/2018 Page 157 of 715 Page 1 of 3 Quote#1643443 DocuSign Envelope ID: E5423651-1BE2-4AB0-9D35-92E2B28E03F3 WINDSTREAM EN1,.FI PROPOSAL Customer Name Customer Name CITY OF BOYNTON BEACH-GSA#GS-35F, Proposal/Quote ID 1643443 #4448221 Install Street Address 3301 QUANTUM BLVD City, State,Zip BOYNTON BEACH, FL, 33426-8668 Opportunity ID 1710503 Service Order Type Renewal/Upsell Contract Term 36 Effective Date 08/14/2018 Bundled ServicesPrice/Unit Total Price - On Net T1 2 Included SIP Call Path 46 Included MPLS VPN -- Included QoS Included Managed Router Equipment Included Managed Router-Advanced Included Total Services $682.43 Access Loop On Net T1 1 $300.00 $300.00 Common Voice Features 900/976 Block 1 $0.00 $0.00 LD Block of 1000 3 $20.00 $60.00 International Block 1 $0.00 $0.00 Dynamic IP IP Addresses Block of 4 Charge 1 $0.00 $0.00 PS-ALI Account Service Charge 1 $0.00 $0.00 20 DID Station Numbers 37 $2.00 $74.00 Internet Charge 1 $0.00 $0.00 Direct Trunk Overflow Charge 1 $34.95 $34.95 FSLC Charge 10 $9.20 $92.00 Trunks FSLC Charge24 $9.20 $220.80 20 DID Station Numbers' 4 $2.00 $8.00 2 Way Trunk Port 1 $0.00 $0.00 Total Features $789.75 Regional Long Distance Charges(D) 0.0300' 6 sec 6 sec 2 digit t In State Long Distance Charges(D) 0.0300' 6 sec 6 sec 2 digit t Out of State Long Distance Charges(D) 0.0300' 6 sec 6 sec 2 digit t Canadian Long Distance Charge(D) Standard 30 sec 6 sec 2 digit t International' International Long Distance Charges(D) Standard 30 sec 6 sec 2 digit t International' Caribbean Long Distance Charges Standard 30 sec 6 sec 2 digit t International' Page 158 of 715 Page 2 of 3 Quote#1643443 DocuSign Envelope ID: E5423651-1BE2-4AB0-9D35-92E2B28E03F3 Other Charges (Non-Recurring) Access Loop On Net T1 1 $0.00 $0.00 Access Loop On Net T1 2 $0.00 $0.00 Dynamic IP Managed Router-Advanced Installation Charge 1 $0.00 $0.00 PS-ALI Account Service Installation Charge 1 $0.00 $0.00 Trunks 2 Way Trunk Port 1 $0.00 $0.00 Total Other Charges(Non-Recurring) $0.00 Rates listed within the Usage Rates section are applicable for all locations, unless otherwise noted on the individual Service Location listing in the Usage Rates sub-section. Notes: 1 -Per Minute 2-Per Call 3-Per Minute per Participant Rates are subject to change on 30 days notice via bill message on customer's invoice. "Additional charges apply for all local, long distance and 8XX features,network access charge, router maintenance, CPE maintenance and directory listings. For the current features pricing,go to http://www.paetee.com/about-us/notice. "'Amounts listed are reasonable approximations based on initial proposal. Actual amounts shall depend on final lease amount set forth in the Customer's Lease Agreement. t Each call is billed to two decimal places and rounds the billed amount for each call up to the nearest whole cent. Total Monthly Recurring Charges $1,472.18 Total Non-Recurring Charges $0.00 Minimum Monthly Fee $1,472.18 Service Information This Proposal is subject to and controlled by the Windstream Service Terms and Conditions,which are incorporated herein by reference and attached hereto. Your signature constitutes your acceptance of the Proposal and your agreement to Windstream's Service Terms and Conditions. CUSTOMER WINDSTREAM DocuSig ned b �al4il�lo l�c.�b Signature: Signature: John McNally Gabino Nieto Printed Name: Printed Name: Title: Title: Area Director Date: Date:8/15/2018 This offer is voidable by Windstream if not signed and returned to Windstream by 28th day of September, 2018 . Page 159 of 715 Page 3 of 3 Quote#1643443 nit �"�- RFQ#2514962199 Telecom Service Quote For Prepared and Presented by Michael Scharf Rob Bauman City of Boynton Beach Office:(561)515-0060 Office:5616658458 Email:rbauman@texium.com 3301 QUANTUM BLVD,101,BOYNTON BEACH,FL,33426 Email:mscharf@texium.com SIP-PRI Trunks&Internet Location Name/Service Location SIP-PRI-DID's Access bandwidth Port(Mbps) Term Monthly($) Install($) Loc 13301 QUANTUM BLVD,101,BOYNTON BEACH,FL,33426 50 SIP-720 DID 3M FastE 3 36 1,639.19 890.00 Loc 13301 QUANTUM BLVD,101,BOYNTON BEACH,FL,33426 23 CH PRI-80 DID DS-1 1.5 36 821.84 221.00 Utilities Admin 124 E WOOLBRIGHT RD,BOYNTON BEACH,FL,33435 23 SIP 120 DID DS-1 1.5 36 841.84 251.00 Fire Station#5 2080 HIGH RIDGE RD,BOYNTON BEACH,FL,33426 50 SIP-140 DID 3M FastE 3 36 1,229.69 955.00 comments Enhanced Trunk-(311 path with unlimited inbound aping and unlimited outbound Ming to Ioca1 calling area.Outbound usage for ca11s o—ide the Ioca1 calling area to the Conh nen td U.S.,Alaska,Hawaii,and Canada for$0.0091min.Outbound calls to Extended or Intemahonal ure 2te dedk. All pridr is subject to final Confirmation d—of order. *Pride valid for 30 days and subject toapadty and vendor availability. *IP Servi",mdude a129 LAN BLOCK(81 P addres5c.I bydefault.La�geror additional IN BLOCKswill be Charged as follows: 129-81 P addresscsU e /28=161 P addres5cs$25 MRC /27=321P address..$35 MRC 126=641P addresse.$50 MRC 125=129 IP addresse.$90 MRC 124-2561P addresses=l Class C$150 MRC This proposal contains confidential and proprietary information. Page 160 of 715 6.G. CONSENTAGENDA 9/6/2018 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 9/6/2018 REQUESTED ACTION BY COMMISSION: Approve acceptance of a one-month extension to the interim contract for "Landscape Maintenance," Contract No. X020-2730-13/J MA, with various Landscape Maintenance companies effective September 1, 2018. EXPLANATION OF REQUEST: On February 6, 2018, via Resolution No. R18-024, City Commission approved a six-month interim contract extension of the "Landscape Maintenance Services" contract thru August 31, 2018. Staff required additional time to complete the development of new bid specifications. The new bid was advertised, an optional pre-bid meeting was held, and on July 26, 2018, Purchasing Services opened eight (8) submittals from landscaping contractors and one (1) no bid. All submittals were reviewed by Purchasing Services and the bids from the apparent low responsive bidders were forwarded to the Forestry and Grounds Manager for further evaluation and verification of references; however additional time is needed in order to conduct a thorough evaluation of the apparent low responsive bidders. Staff has requested that the existing nine maintenance companies extend the terms of their contracts for an additional month thru September 30, 2018 so that staff may fully evaluate the bids submitted. All firms, except for one, Superior Landscaping and Lawn Service, Inc., have agreed to extend the interim contract No. X020- 2730-13/J MA for an additional month. These companies are as follows: BG Katz Property Maintenance Creative Lawn Maintenance Enviroscapes Plus, Inc First Genesis Lawn Service Inc. LV Superior Landscaping Inc. Novo Arbor, Inc. Vincent and Sons Landscaping, Inc. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Continue landscape maintenance. FISCAL IMPACT: Budgeted; Continue at existing pricing levels. ALTERNATIVES: Not approve extension to current interim contract and direct staff to perform services in house or let services lapse. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: Page 161 of 715 CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Description D Attachment Extend Interim- BG Katz Property Maintenance D Attachment Extend Interim- Creative Lawn Maintenance D Attachment Extend Interim- Enviroscapes Plus, Inc D Attachment Exteend Interim- First Genesis Lawn Service Inc. D Attachment Extend Interim- LV Superior Landscaping Inc. D Attachment Extend I nteri m® Novo Arbor, Inc. Page 162 of 715 The City of Boynton Beach Finance/Procurement Services P.O.Box 310 Beach Boulevard Boynton Beach,Florida 33425-0310 Telephone No:(561)742-6310 FAX:(561)742-5316 August 24, 2018 Vladimir Foursa, Manager B.G. Katz Property Maintenance 15800 Loxahatchee Road Parkland, FL 33076 VIA EMAIL TRANSMITTAL TO:viadimir( bgkatz.net RE: EXTEND INTERIM CONTRACT FOR "LANDSCAPE MAINTENANCE"; CONTRACT NO.X0202730-13/J A Dear Mr. Foursa: The Interim Contract for"Landscape Maintenance"expires August 31, 2018. The award of the replacement solicitation is currently in process; however the City requires additional time. The purpose of this letter is to determine your desire extend the current Interim Contract No. X020-2730-13/JMA thru September 30, 2018. Please sign in the space provided at the bottom of the page indicating your desire to extend the Interim Contract No. X020-2730-13/JMA thru September 30,2018. If you are interested, your signature will serve as an acknowledgement in accepting the offer to extend the current Interim Contract No. X020-2730- 13/JMA. The signature must be from an authorized representative or officer able to bind your company. Your response should be received in Purchasing Services no later than five (5) business days from date of this letter. Failure to respond will be deemed as tacit evidence that your firm is not interested in entering an Interim Contract. For further information, please contact Ilyse Triestman, Purchasing Manager at 561-742-6322 or simply email back this form to:triestmani@bbfl.us or fax to 561-742-6316. Check one: We accept your offer to extend the current Interim Contract No. X020-2730- 13/JMA thru September 30, 2018 ❑ We do not wish to extend the current Interim Contract. NAME TITLE SIGNATURE // DATE Z/ ) f� ZLz COMPANY NAME America's Gateway to the Gulfstream Page 163 of 715 The City of :P --Ynton Beach Finance,JProcurement Services P.O.Box 310 Beach Boulevard Boynton Beach, Florida 33425-0310 Telephone No.(561)742-5310 FAX(561)742-5316 August 24, 2018 David E. Brown, Owner Creative Lawn Maintenance 2900 NW 6th Court Pompano Beach, FL 33069 VIA EMAIL TRANSMITTAL TO:cin , reenergrass De il.com EXTEND INTERIM CONTRACT "LANDSCAPE MAINTENANCE"; CONTRACT NOt X02042730.131JMA Dear Mr. Brown: The Interim Contract for"Landscape Maintenance"expires August 31, 2018. The award of the replacement solicitation is currently in process; however, the City requires additional time. The purpose of this letter is to determine your desire extend the current Interim Contract No. X020-2730-13/JMA thru September 30, 2018. Please sign in the space provided at the bottom of the page indicating your desire to extend the Interim Contract No. X020-27317-13/JMA thru September 30, 2018. If you are interested, your signature will serve as an acknowledgement in accepting the offer to extend the current Interim Contract No. X020-2730- 13/JMA. The signature must be from aro authorized representative or officer able to bind year company. Your response should be received in Purchasing Services no later than five (5) business days from date of this letter. Failure to respond will be deemed as tacit evidence that your firm is not interested in entering an Interim Contract. For further information, please contact (lyse Triestman, Purchasing Manager at 561-742-6322 or simply email back this form to: trlests ana blah. s or fax to 561-742-6316. Cheek one: We accept your offer to extend the current Interim Contract No. X020-2730- 13/JMA thru September 30, 2018 We do not wish to extend the current Interim Contract.. M E i .,.. .� TITLE �, -TUL c2-7 Y SIGNATURE DATE COMPANY NAME America's Gatetivay to the Gulfstream Page 164 of 715 The City of Boynton Beach FifaoncelPrDcurerr;nrServices Zvi r �a Bemh Bou evw u Boymon Reser.Horvrr'ra 3-442.5-03 2 TOer7a«lone No:f561)'742-6310 FAX(361)742-6316 August 24, 2018 Johnny Cannon, President Enviroscapes Plus, Inc. 6319 W. Broward Blvd., Baume 150 Plantation, FL 33317 VIA EMAIL TRANSMTTTAL TO. _ RE: EXTEND NT ERIM CONTRACT FOR -LANDSCAPE MAIN7, E'N ANCE" CONTRACT NO. X020-2738-131,1MA Dear Mr, Canrioar. The,tit aim Contract for.'LaodGca asg zt 3),20),B. The a aid ot,the replacement sclacitatanra is currently in process:;however. the City requires additional time. The purpose n° this letter is to determine your desire extend the current n lnterirn Contract No. ?'0 (I 7" -t 3/JMA thru September 36, 2318. Tease sign in the space provided at the bottom of the page indicating your desire to extend the Interim Contract No. 020-2730-13�JMA thro Selotember 30. 2018, H you are a tefested, your signature will serve as an acknowledgement in accepting the ober to extend the current Interim Contract No, X32 -2730- 131JMk The signature must be from an authorized representative or=officer able to bind your company. Your response should be received in Purchasing Services no cater than five ( ) business days from date of this letter. Failure to respond will be deemed as taut evidence that your duan is not Intefested' in entering an Interim Contract. For farther information, please contact Ilyse Triestman. Purchasing Manager at 561-742-6322 or simply ema ar' fhas form tn' ° _.. Check one We accept your offer to extend the current Interim Coritraci No. 320-2730- 134 A dwu September 30.2018 We do neat sn to extend the-currem, inteiim Gantr~act. MANE p TITLE SIGNAT DAT ri Safi. COMPANY NAME ,Ain ri 4. .f G,aew "rca dray Gunri"srret an Page 165 of 715 The City of Boynton Beach Finance/Procurement Services P.O. Box 310 Beach Boulevard _ Boynton Beach,Florida 33425-0310 Telephone No:(561)742-6310 FAX:(561)742-6316 August 24, 2018 Mack McClendon, President First Genesis Lawn Service, Inc. PO Box 244061 Boynton Beach, FL 33424 VIA EMAIL TRANSMITTAL TO: dbmac459Patt.net RE: EXTEND INTERIM CONTRACT FOR "LANDSCAPE MAINTENANCE"; CONTRACT NO. X020-2730-13/JMA Dear Mr. McClendon: The Interim Contract for"Landscape Maintenance"expires August 31, 2018. The award of the replacement solicitation is currently in process; however, the City requires additional time. The purpose of this letter is to determine your desire extend the current Interim Contract No. X020-2730-13/JMA thru September 30, 2018. Please sign in the space provided at the bottom of the page indicating your desire to extend the Interim Contract No. X020-2730-13/JMA thru September 30, 2018. If you are interested, your signature will serve as an acknowledgement in accepting the offer to extend the current Interim Contract No. X020-2730- 13/JMA. The signature must be from an authorized representative or officer able to bind your company. Your response should be received in Purchasing Services no later than five (5) business days from date of this letter. Failure to respond will be deemed as tacit evidence that your firm is not interested in entering an Interim Contract. For further information, please contact Ilyse Triestman, Purchasing Manager at 561-742-6322 or simply email back this form to: triestmani@bbfl.us or fax to 561-742-6316. Check one: ❑ We accept your offer to extend the current Interim Contract No. X020-2730- 13/JMA thru September 30, 2018 ❑ We do not wish to extend the current Interim Contract. NAME TITLE SIGNATURE DATE COMPANY NAME America's Gateway to the Gulfstream Page 166 of 715 The City of Boynton Beach Fin ancelPracurement Services P.O.Box 310 Beach Boulevard Boynton Beach,Florida 33425-0310 Telephone leo:(563)742-6310 FAX.(561)742-6316 August 24, 2018 Lucile Vasquez, President L.V. Superior Landscaping, Inc. 16059 Okeechobee Road Loxahatchee, FL 33470 VIA EMAIL TRANSMITTAL TO: lvsu eriorlandscapiri hotiiiail.ccrr RE: EXTEND INTERIM CONTRACT FOR "LANDSCAPE T A CE"; CONTRACT NO. X020-2730-131JMA Dear Mr. Vasquez: The Interim Contract for"Landscape Maintenance"expires August 31, 2018. The award of the replacement solicitation is currently in process; however, the City requires additional time. The purpose of this letter is to determine your desire extend the current Interim Contract No. X020-2730-13/JMA thru September 30, 2018. Please sign in the space provided at the bottom of the page indicating your desire to extend the Interim Contract No.X020-2730-13/JMA thru September 30, 2018. If you are interested, your signature will serve as an acknowledgement in accepting the offer to extend the current Interim Contract No. X020-2730_ 13/JMA. The.signature must be from an authorizer) representative or officer able to bind your company. Your response should be received in Purchasing Services no later than five (5) business days from date of this letter. Failure to respond will be deemed as tacit evidence that your firm is not interested in entering an Interim Contract. For further information, please contact Ilyse Triestman, Purchasing Manager at 561-742-6322 or simply email Lack this form to:triestmani0 q_bbfl.Ljs or fax to 561-742-6316. Check one. We accept your offer to extend the current Interim Contract No. X020-2730- 13/JMA thru September 30, 2018 We do not wish to extend the current Interim Contract, NAME TITLE G N AJY EV BATE COMPANY KIAME I' I America's Gateway to the Gulfstream I Page 167 of 715 nirly- he CityQ Boynton Beach Finance/Procurement Services P-0.Box 310 " Beach Boulevard " Boynton Beach,Florida 33425-0310 L Telephone No:(561)742-6310 FAX:(5611742-6316 August 24, 2018 Michael Anchel„ President Novo Arbor, Inc. PO Box 359 Boynton Beach, FL 33425 IIIA EMAIL TRANSMITTAL TO: michael novoarbcr.com RE. EXTEND INTERIM CONTRACT FOR "LANDSCAPE MAINTENANCE"; CONTRACT NO.X020-2730-13/JMA Dear Mr. Anchel: The Interim Contract for"Landscape Maintenance"expires August 31, 2018. The award of the replacement solicitation is currently in process; however,the City requires additional time. The purpose of this letter is to determine your desire extend the current Interim Contract No. X020-2730-131JMA thru September 30, 2018. Please sign in the space provided at the bottom of the page indicating your desire to extendthe Interim Contract No.X020-2730-13IJMA thru September 30, 201$. If you are interested', your signature will serve as an acknowledgement in accepting the offer to extend the current Interim Contract No. X020-2730- 13/JMA. The signature mint be from an authorized representative or officer able to bind your company. Your response should be received in Purchasing Services no later than five(5) business days from date of this letter. Failure to respond will be deemed as tacit evidence that your firm is not interested in entering an Interim Contract. For further information, please contact Ilyse Triestman, Purchasing Manager at 561-742-6322 or simply email back this form to:triesfflarn bbfl,us or fax to 561-742-6316. Check one: We accept your offer to extend the current Interim Contract No. X020-2730- 13/JMA thru September 30,2018 f F-1 We do not wish to extend the current Interim Contract. NAME TITLE jW OZ,6b,��414 Akkk SIGNATURE DATE COMPANYNAME Ameri'ca's Gateway to the Gulfstream Page 168 of 715 ---------- 6.H. CONSENTAGENDA 9/6/2018 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 9/6/2018 REQUESTED ACTION BY COMMISSION: Approve the one-year extension for RFPs/Bids and/or piggy- backs for the procurement of services and/or commodities as described in the written report for September 06, 2018- "Request for Extensions and/or Piggybacks". EXPLANATION OF REQUEST: As required, the Finance/Procurement Department submits requests for award to the Commission; requests for approval to enter into contracts and agreements as the result of bid solicitations; and to piggy-back governmental contracts. Options to extend or renew are noted in the "Agenda Request Item" presented to Commission as part of the initial approval process. Procurement seeks to provide an accurate and efficient method to keep the Commission informed of pending renewals and the anticipated expenditure by reducing the paperwork of processing each renewal and/or extension individually and summarizing the information in a monthly report(as required). VENDOR(S) COMMODITY/SERVICE RFP/BID NUMBER RENEWAL TERM KON ICA MINOLTA Copiers/Printers/Scanners Piggyback of State August 4, 2018 thru BUSINESS of Florida Contract February 3, 2019 SOLUTIONS No. 600-000-11-1 GALLS, LLC Web Uniform and Equipment Piggyback Broward August 17, 2018 to Purchasing Program Sheriff's Office RLI August 16, 2019 No. 14036/AG FIS OUTDOOR PVC Schedule 40 & 80 City Bid No. 054- September 2, 2018 thru (PRIMARY); Irrigation Supplies, Annual 1412-17/MFD September 1, 2019 FERGUSON (2); Supply MELROSE SUPPLY (3); SITEONE (4) HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? This renewal report will be used for those bids, contracts/agreements and piggy-backs that are renewed/extended with the same terms and conditions and pricing as the initial award. FISCAL IMPACT: Funds have been budgeted under line items as noted on the attached report. ALTERNATIVES: Not approve renewals and require new bids to be issued. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: Page 169 of 715 CLIMATE ACTION: CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Description D Attachment Renewal Report D Attachment Konica Minolta Contract Amendment® Extension D Attachment Renewal Interest- Ferguson D Attachment Renewal I nterest® F I S D Attachment Renewal Interest- Melrose D Attachment Renewal Interest® S iteOne Page 170 of 715 CITY OF BOYNTON BEACH REQUESTS FOR BID EXTENSIONS AND PIGGY-BACKS September 6, 2018 REQUESTING DEPARTMENT. FINANCE/PURCHASING DEPARTMENT CONTACT. ILYSE TRIESTMAN TERM: August 4,2018 thru February 3,2019 SOURCE FOR PURCHASE: State of Florida Contract No. 600-000-11-1 ACCOUNT NUMBER: Various—Citywide VENDOR(S):KONICA MINOLTA BUSINESS SOLUTIONS ANNUAL ESTIMATED EXPENDITURE: $70,000 DESCRIPTION: In April, 2011, City Commission authorized piggybacking the State of Florida Contract for Multifunction Copiers. The Contract has been continuously renewed by the State and the City since the time of award. The final renewal option was valid thru August 3, 2018. The State is in the process of soliciting and awarding replacement contracts;however, additional time was required. On August 4, 2018, the State executed Amendment 7 to the Contract extending it thru February 3, 2019. REQUESTING DEPARTMENT. WAREHOUSE DEPARTMENT CONTACT. MICHAEL DAUTA TERM: August 17,2018 thru August 16,2019 SOURCE FOR PURCHASE: Broward Sheriff's Office RLI No. 140361AG ACCOUNT NUMBER: Various—Citywide VENDOR(S):Galls, LLC ANNUAL ESTIMATED EXPENDITURE: $130,000 DESCRIPTION: On January 2, 2018, City Commission authorized piggybacking the Broward Sheriff's Office Contract for a one-year term with Galls, LLC for the purchase of uniforms for the Police and Fire Departments. The Contract has five(5)automatic one-year renewals;this is the first renewal term. REQUESTING DEPARTMENT. WAREHOUSE DEPARTMENT CONTACT.MICHAEL DAUTA TERM:September 2,2018 to September 1,2019 SOURCE FOR PURCHASE:City Bid No.054-1412-17IMFD ACCOUNT NUMBER: Various—Citywide VENDOR(S):FIS OUTDOOR;FERGUSON;MELROSE SUPPLY;SITEONE ANNUAL EXPENDITURE:$25,000.00 DESCRIPTION: On August 15, 2017, City Commission approved a one-year contract with Ferguson Enterprises, FIS Outdoor, Melrose Supply and SiteOne Landscapes for the supply of PVC Schedule 40 and 80 Irrigation Supplies. The Contract allow for two(2)additional one-year renewal options with the same prices, terms and conditions. The vendors have agreed to renew the Contract for the first one-year renewal option thru 2019. FLORIDA DEPARTMENT OF MANAGEMENT SERVICES -%urchasing 1J\' ri tate We serve those who serve Florida AMENDMENT NO.: 7 Contract Extension Contract No.: 600-000-11-1 Contract Name: Multifunction Products, Printers, Facsimile Equipment, Scanners, Related Software, Supplies, and Services This Amendment ("Amendment'), effective as of August 4, 2018, or the last date signed by both parties, to the Multifunction Products, Printers, Facsimile Equipment, Scanners, Related Software, Supplies and Services Contract No. 600-000-11-1 ("Contract"), between the State of Florida, Department of Management Services ("Department") and Konica Minolta Business Solutions USA, Inc. ("Contractor') are collectively referred to herein as the "Parties." All capitalized terms used herein shall have the meaning assigned to them in the Contract unless otherwise defined herein. WHEREAS the Department awarded the above referenced Contract to Konica Minolta Business Solutions USA, Inc. for the provisions of Multifunction Products, Printers, Facsimile Equipment, Scanners, Related Software, Supplies, and Services; and WHEREAS the Parties agreed that the Contract may be amended by mutual agreement as provided in section 4.42 "Modification of Terms" of the Contract; and WHEREAS, in accordance with Section 287.057(12), Florida Statutes, upon mutual agreement, the Department and the Contractor wish to extend the Contract for a period that may not exceed six (6) months. THEREFORE, in consideration of the mutual promises contained below, and other good and valuable consideration, receipt, and sufficiency of which are hereby acknowledged, the Parties agree to the following: 1. Contract Extension. The Contract shall be extended for an additional six (6) months, effective August 4, 2018, through February 3, 2019, unless cancelled or terminated as provided in the terms of the contract. 11. Conflict. To the extent any of the terms of this Amendment conflict with the terms of the Contract, the terms of this Amendment shall control. 111. Warrant of Authority. Each person signing this Amendment warrants that he or she is duly authorized to do so and to bind the respective party. IV. Effect. This Amendment is here by made a part of the Contract. Unless otherwise modified by this Amendment, all terms and conditions contained in the Contract shall continue in full force and effect. This Amendment sets forth the entire understanding between the parties with regard to this subject matter hereof. Multifunction Products, Printers, Facsimile Equipment, Scanners, Related Software, Supplies, and Services Page 1 of 2 State Term Contract No.: 600-000-11-1 Page 172 of 715 FLORIDA DEPARTMENT OF MANAGEMENT SERVICES -%urchasing 1J\' ri tate We serve those who serve Florida AMENDMENT NO.: 7 Contract Extension Contract No.: 600-000-11-1 Contract Name: Multifunction Products, Printers, Facsimile Equipment, Scanners, Related Software, Supplies, and Services IN WITNESS WHEREOF, the Parties have executed this Amendment by their duly authorized representatives. State of Florida: Contractor: Department of Management Services: Konica Minolta Business Solutions USA, Inc.: By: By: Name: Dave Zeckman Name: Kristen McKenna Title: Chief of Staff Title: Director of Government & Cooperative Contracts Date: Date: Multifunction Products, Printers, Facsimile Equipment, Scanners, Related Software, Supplies, and Services Page 2 of 2 State Term Contract No.: 600-000-11-1 Page 173 of 715 FLORIDA DEPARTMENTOF MANAGEMENT SERVICES Stir �� r state purchasing AMENDMENT NO.: 7 Contract Extension Contract o., 600-000-11-1 Contract Name: Multifunction Products, Printers, Facsimile ipment, Scanners, Related o r , Supplies, and Services IN WITNESSthe Parties have executedthis Amendment by their duly authorized representatives. Florida:State of r: Department of Management Services: Konica MinoltaISolutions Inc.: "k;n—- 5C- ', r Dave ZeckmanKristen McKenna Title: Chief of Staff Title: Director of Government CooDera4ve Contracts Date- —213e Date: -- WAP Multifunction Products, rinte Facsimile ul t, Scanners, Related Software, Supplies, and Services State Term r ,: 600-000-11-1 Page 174 of 715 eMyOf Boynton .Beach FinancelProcurernent Services too E. Boynton Beach Boulevard P.o. Box 310 Boynton Beach, Florida 33425-0310 Telephone No: (561)742-6310 FAX.- (561)742.6316 May 23,2018 Ferguson Enterprises 3697 Interstate Pk Rd 50 .Riviera Beach,FL. 33404 RE: "ANNUAL SUPPLY OF PVC SCHEDULE 40&80 IRRIGATION SUPPLIES" BID#: 054-1412-17/MFD Dear Mr.Petonick: The above referenced Bid will expire on September 3,2018. The Bid Documents allow for a one year renewal. Therefore„the City of Boynton Beach would like to renew the existing agreement under the same terms and conditions for an additional year. We appreciate your quality service, and if you agree, with Commission approval,the Bid will be extended for an additional year. Please indicate your response on the following page and email it to Michael Dauta, Manager of Materials and Distribution, at dautam@bbfl.us. We look forward to continue working with you. If you should have any questions, please contact Michael Dauta, Manager of Materials and Distribution, via email at dautam@bbfl.us Thank you. Sincerely, . . Aa 'Fim W. Howard Amedea-B Gateway to the Gulfstream e t.`ity o Boynton Beac 0 Finance/Procurement Services 100 E. Boynton Beach Boulevard P.O. Box 310 Boynton Beach, Florida 33425-0310 Telephone No: (561)742-6310 FAX: (561)742-6316 Assistant City Manager,Administrative Services c: Michael Dauta—Warehouse Manager Central File Awffwals QWeway to flee Cs"rcif"mm BID NAME: "ANNUAL SUPPLY OF PVC SCHEDULE 44& 80 IRRIGATION SUPPLIES" BID NO.: 054-1412-171MFD Contract Renewal Period: SEPTEMBER 4 2018 THROUGH_SEPTEMBER 3. Agreement between the City of Boynton Beach, and Ferguson Enterprises; �'Zxyes-, I agree to extend the existing Bid for the Annual Contract for PVC Schedule 40& 80 Irrigation Supplies under the same Terms and Conditions for an additional year: September 4, 2018 through September 3, 2019. No, I do not wish to renew the agreement for the following reason(s): FERGUSON ENTERPRISES - �& SI Ti TRE NAME OF REPRESENTATIVE TITLE (please print) D (AREA CODE)TELEPHONE NUMBER Gateway to the Grote The City of Boynton Beach FinanceJProcurement Services 100 E. Boynton Beach Boulevard P.O. Box 310 Boynton Beach, Florida 33425-0310 `. Telephone No:(561)742-6310 FAX:(561)742-6316 May 23, 2018 FIS Outdoor 7153 C-2 Southern Blvd West Palm Beach, FL. 33413 RE: "ANNUAL SUPPLY OF PVC SCHEDULE 40&80 IRRIGATION SUPPLIES" BID#: 054-1412-17/MFD Dear Mr. Roberts: The above referenced Bid will expire on September 3, 2018. The Bid Documents allow for a one year renewal. Therefore, the City of Boynton Beach would like to renew the existing agreement under the same terms and conditions for an additional year. We appreciate your quality service, and if you agree, with Commission approval, the Bid will be extended for an additional year. Please indicate your response on the following page and email it to Michael Dauta, Manager of Materials and Distribution, at = _ _. We look forward to continue working with you. If you should have any questions, please contact Michael Dauta, Manager of Materials and Distribution, via email at Thank you. Sincerely, Tim W. Howard Assistant City Manager, Administrative Services c: Michael Dauta—Warehouse Manager Central File AMPWICA.S GAWKWA 1'770'1ILK GL.-I 1"SWREAM Page 178 of 715 BID NAME: "ANNUAL SUPPLY OF PVC SCHEDULE 40 & 80 IRRIGATION SUPPLIES" BID NO.: 054-1412-17IMFD Contract Renewal Period: SEPTEMBER 4, 2018 THROUGH SEPTEMBER 3, 2019 Agreement between the City of Boynton Beach, and FIS Outdoor; Yes, I agree to extend the existing Bid for the Annual Contract for PVC Schedule 40 & 80 Irrigation Supplies under the same Terms and Conditions for an additional year: September 4, 2018 through September 3, 2019. No, I do not wish to renew the agreement for the following reason(s): FIS OUTDOOR f� S"tGNATURE �f NAME OF REPRESENTATIVE TITLE (please print) DATE (AREA CODE) TELEPHONE NUMBER .i?IIEWIC'A'S G.r W101"A Y TO 11111'G t-'I,FSTRL+AAf Page 179 of 715 BID NAME: "ANNUAL SUPPLY OF PVC SCHEDULE 40 & '801 IGAT1 SUPPLIES" BID NO.: 054-1412-17/MFD Contract Renewal Period: SEPTEMBER- 4,2018 THROUGH SEPTEMBER 3, 2019 Agreement between the City of Boynton Beach., and Melrose Supply; /Yes, I agree to extend the existing Bid for the Annual Contract for PVC Schedule 40 & 80 Irrigation Supplies under the same Terms and Conditions for an additional year: September 4,2018 through September 3, 2019. No, I do not wish to renew the agreement for the following reason(s): MELROSE SUPPLY SIGNATURE NAME OF REPRESENTATIVE TITLE (please print) -vy DATE (AREA CODE)TELEPHONE NUMBER America's Galeway to the Gulfstream Page 180 of 715 The City of Boynton Beach Finance/Procurement Services 100 E. Boynton Beach Boulevard P.O. Box 310 Boynton Beach, Florida 33425-03.10 Telephone No:(561)742-53.10 FAX:(561)742-5316 May 23, 2018 SiteOne Landscape Supply 1385 East 36th Street Cleveland, ❑H. 44114 RE: "ANNUAL SUPPLY OF PVC SCHEDULE 40&80 IRRIGATION SUPPLIES" € ID#: 054-1412-171MFD Dear Ms. Vorous: The above referenced Bid will expire on September 3, 2018. The Bid Documents allow for a one year renewal. Therefore, the City of Boynton Beach would like to renew the existing agreement under the same terms and conditions for an additional year. We appreciate your quality service, and if you agree, with Commission approval, the Bid will be extended for an additional year. Please indicate your response on the following page and email it to Michael Dauta, Manager of Materials and Distribution, at dautarn cr,bbfl.us. We look forward to continue working with you. If you should have any questions, please contact Michael Dauta, Manager of Materials and Distribution, via email at dautamgbbfl.us Thank you. Sincerely, .,1,- 0- A4-WQ Tim W. Howard Assistant City Manager, Administrative Services c: Michael Dauta—Warehouse Manager Central File AbIERIC A:S GA7,1"'YI A 1'DIY] 17II"G,C r t+:S I'1'Iti 1.7I Page 181 of 715 f BID NAME: "ANNUAL SUPPLY OF PVC SCHEDULE 40 & 80 IRRIGATION SUPPLIES" BID NO.: 054-1412-17/MFD Contract Renewal Period: SEPTEMBE&4, 2018 THROUGH SEPTEMBER 3 2019 Agreement between the City of Boynton Beach, and SiteOne Landscape; Yes, I agree to extend the existing Bid for the Annual Contract for PVC Schedule 40 & 80 Irrigation Supplies under the same Terms and Conditions for an additional year: September 4, 2018 through September 3, 2019. No, I do not wish to renew the agreement for the following reason(s): SITEONE LANDSCAPE SffiURE Keith McGinty % Y ,�a y NAME OF REPRESENTATIVE TITLE (please print) v a JLLL DATE (AREA CODE)TELEPHONE NUMBER A-A IERI CA '.S GA Wit I VA Y TO 7YIJe, G UTr,101S71?E*AA1 Page 182 of 715 6.1. CONSENTAGENDA 9/6/2018 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 9/6/2018 REQUESTED ACTION BY COMMISSION: Approve the minutes from City Commission meeting held on July 16 and 17, 2018. EXPLANATION OF REQUEST: The City Commission met on J my 16 and 17, 2018 and minutes were prepared from the notes taken at the meeting. The Florida Statutes provide that minutes of all Commission meetings be prepared, approved and maintained in the records of the City of Boynton Beach. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? A record of the actions taken by the City Commission will be maintained as a permanent record. FISCAL IMPACT: Non-budgeted N/A ALTERNATIVES: Do not approve the minutes STRATEGIC PLAN: Building Wealth in the Community STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Description D Minutes July 16 Budget Workshop D Minutes July 17 Buidget Workshhop Page 183 of 715 MINUTES OF THE CITY COMMISSION BUDGET WORKSHOP HELD ON JULY 16, 2018, AT 5:00 P.M., AT 2240 N. FEDERAL HIGHWAY, INTRACOASTAL CLUBHOUSE, BOYNTON BEACH, FLORIDA PRESENT: Steven B. Grant, Mayor Lori LaVerriere, City Manager Christina Romelus, Vice Mayor James Cherof, City Attorney Justin Katz, Commissioner Judith A. Pyle, City Clerk Mack McCray, Commissioner Joe Casello, Commissioner OPENINGS A. Call to Order- Mayor Steven B. Grant Mayor Grant called the meeting to order at 5:00 p.m. Pledge of Allegiance to the Flag Mayor Grant led the Pledge of Allegiance. Roll Call City Clerk Pyle called the roll. A quorum was present. Mayor Grant requested Public Comments moved after the Budget Overview. Mayor Grant asked for a motion. Motion Commissioner McCray moved to approve the amended agenda. Commissioner Casello seconded the motion. Vote Motion passed unanimously Mayor Grant noted this was the third time this Commission had the opportunity to review the budget. Thanked everyone and was looking forward to comments and input regarding the budget. Page 184 of 715 Meeting Minutes City Commission Budget Workshop Boynton Beach, Floridati July 16, 2018 Budget overview. Lori LaVerriere, City Manager, presented the City of Boynton Beach budget approval schedules. Staff was able to balance the budget without use of the reserve funds. Tim Howard, Assistant City Manager, provided budget backup to the Commission. Indicated the purpose of the workshop was to review the proposed Operating and Capital budget for fiscal year 2018, and provide an opportunity for comments from the public. Mr. Howard noted the City Manager recommended no change to the current millage rate or the preliminary rate resolution for the fire assessment. The millage will remain at 7.9% and the Fire Assessment at$120 per residential unit. There were adjustments of dates of the Public Hearings; Thursday September 6, 2018 will be the first Public Hearing for the proposed budget. The Commission needed to reschedule the Commission meeting of September 5, 2018, or have a special meeting. Mr. Howard explained on Tuesday, September 4, 2018, Palm Beach County was having their budget hearing, the School Board was having their budget meeting on Wednesday, September 5, 2018. Tuesday, September 11, 2018, staff has requested a special meeting at 6:00 pm prior to the CRA meeting to adopt a final fire assessment. Thursday, September 20, 2018 at 6:30 pm, would be the final Public hearing to adopt the final millage rate and final budget. Mr. Howard announced the proposed funding and expenses for the budget was$221.5M. Stated the four major sources were from Utility Fees, Property Taxes, Capital Bond sources, and Transfers in from other funds. Provided a list of other internal services. The proposed expenditures were the General Fund of $91.1 M, Water & Sewer Utility Fund $48.7M, and Capital Funds was $40M, Solid Waste Fund $11 M, Debt Services $10.2M, Fleet $8.8M, Golf Course $1.7M, Self-Insurance $5.6M and all other services of $4.4M. The proposed expenditure budget was $91.1 M. Which includes Personnel Services, Pension of$68.3M, Operation expenses of$21.6M, Capital Outlay of 0.7M and the non- operating of$3.4M. Looking at this as service providing, out of the $91.1 M, the Police and Fire service make up a large portion of the budget. Police $31.1 M, Fire $24M, Public Works $6.9M, General Government $15.74M, Development $3.3M, Recreation $3M, Library $2.5M, Information Technology Services $2.4M and Human Resources $.BM. Mr. Howard informed the Commission the changes from the current year budget would decrease from the 2017/2018 amended budget. The City appropriated funds for the phase one and the phase two agreement in the event the City decided not to move forward with the new Town square. 2 Page 185 of 715 Meeting Minutes City Commission Budget Workshop Boynton Beach, Florida July 16, 2018 General Fund Maior Variables FY 2018-19 There was a pension contribution increase for the Police, Fire, General Employees, and this was the last year of a police contract where a pay plan was implemented. The impact of that pay plan impact was $450,000. The adjustment of the Town Square Project which appropriated $3.4M will be released. The General Fund included funding for two fulltime positions in the police department. Mr. Howard explained the position were the Digital & Public Records Specialist which will assist with the body camera public records requests. The Records Manager which will be a civilian position which will supervise the Police Records division. There will be two part-time positions in the Recreation department. These part-time Park Ranger positions will be responsible for closing the parks and the daily park monitoring. Mr. Howard provided a cost break down of the new positions. There are two part-time park rangers at $22,900, the two new positions for the Police department at $133,800, in the upcoming year there will be a new department called Town Square, involves the payment of the lease payment of$4.5M and the lease payment for the interim space. The City has set aside $850,000 which was subject to bargaining for raises and or benefits. Commissioner McCray asked which department would the part time Park Ranger be under Police, or Recreation? Mr. Howard replied they would be under Recreation. Comparison by Department Mr. Howard provided a chart for budget departmental comparisons of the amended budget of 2017/2018 and the proposed budget of 2018/2019. Mr. Howard explained a large decrease in City Hall/Admin of $9.7M, in the amended budget of 2017/2018. The City appropriated funds for phase 1 and 2 Town Square agreement. There will be a new division called Special Events. Recreation will transfer one fulltime and one part-time position into this new division. Mr. Howard explained the purpose for this division was to capture expenses for special events, such as 4th of July, Holiday Boat Parade and the MLK event. Mr. Howard informed the Commission the City Clerk's office had an increase of$194,330 in preparation of an anticipated election in 2019. The Police had an increase of$650,000, for three divisions; Uniform, Administrative, and Support. This increase also included the police salary step plan increase. Fire increased $503,185. Development/Building, Planning and Zoning increased/decreased because of employee realignments. There was an increase in Economic Development of $51,307 for incubator programs the City was instituting. 3 Page 186 of 715 Meeting Minutes City Commission Budget Workshop Boynton Beach, Florida July 16, 2018 Mr. Howard explained the budget submittal process. The departments submitted a budget of $92.9M. The City Manager reviewed all submittals totaling $92.9M and presented a budget of$91.1 M. Commissioner Casello inquired about the reduction from the Streets department budget. Mr. Howard responded the decrease in Street maintenance was because of staff reduction due to retirements. Explained the road and street maintenance are in Capital Improvement. Mr. Howard noted the City Manager has recommended the millage rate of 7.9% remain. Having the millage rate at 7.9% will bring in property taxes of $36.3M, fund transfers of $15.9M, Intergovernmental, which are shared revenue from the State of Florida, such as sales tax $9.3M, Charges for services $6.9M, Fire Assessment $6.5M, Franchise taxes $4.9M, Licenses & Permits $4.9M, Fines/Interest/Rents $5.4M. Mr. Howard outlined the changes in the revenue side. The property taxes increased based on the increase value of about 6.5%. The gross went up $2.6M based on the increase in assessed values. A portion will go to the CRA for their TIF, which will increase about $455,480. The Florida Power and Light will increase based on the current estimates, the business tax will increase based on the current collections, the Building permits will have increased based on if there are any large projects within the City districts. The Fire/Police service contracts increase based on the service agreement with the other cities. The ALS, which is for the ambulance billing, last year was increased. We would take over the runs from private companies. The fire department was on track to come in at$2.5M this fiscal year. The City was on track for$3.2M for next year or increase of$725,000. There were two transfers. There was an increase in the Water and Sewer that is based on the Utility operations. A transfer was set up based on the percentage of revenue which is generated. Their revenue goes up; the transfer goes to the General Fund. Public services tax debt is where the communication taxes go into and the City pay its debt service and do a transfer to the General Fund and a transfer to the General CIP. Mr. Howard informed the Commission the proposed budget and the actual budget does not always match. If there were some funds remaining, the City transferred into the General Fund.The transfer increased from 6.5%to 7.2%. The current year Fund Balance is $5.8M. It is 0 for next year. Ms. LaVerriere indicated this was over and above of the emergency fund balance of about $9.1 M. Commissioner McCray asked if the City had any debt services being retired. Mr. Howard responded the City has one outstanding Public Service tax of 2015 which has been refinanced. This debt will be paid off in fiscal year 2026 or 2027. This was for $2.4M in debt services. 4 Page 187 of 715 Meeting Minutes City Commission Budget Workshop Boynton Beach, Florida July 16, 2018 Ending Fiscal Year Fund Balance. Mr. Howard provided a historical graph regarding the fund balance. Indicated the Commission has a resolution policy which the City sets aside 10%of the upcoming budget as an emergency reserve. In 2008 the City had $18.9M set aside. In 2017 the City set aside $16.3M; of that $8.3M was set aside in emergency reserve in the current budget. The Commission has an emergency balance. They had $18.2M. In the last years we are replenishing the debt reserves. They are estimating they are not increasing the debt budget. $9.1 M would be the emergency. Mr. Howard stated this action could only occur when the Commission and the City Management are on the same page. The Commission has the ultimate authority. The Commission has not instructed management to dip into the emergency budget. Ms. LaVerriere stated she would like to see the fund balance reserve grow another 200%. The City would be comfortable at $15M to $20M, this would be barely 3 months of operating expenses for the City. The current assessed value came in at $5.713. Last year's assessed value was $5.413. The current tax rate the City was recommending 7.9%. If the Commission wanted to lower the tax rate, to a rate which would generate the same number of dollars as the current year's budget the City would set the millage at 7.4709 tax rate, the State considers this a rollback rate. If the Commission wanted to reach the rollback rate, based on the budget submitted, the City would need to reduce expenses by $1.5M or increase revenue projections$1.5M. When the City gets closer to the budget adoption the City would need to place an ad referencing the rollback rate. During this workshop the Commission is being asked to adopt a rate of 7.9%. Mr. Howard provided a graph which showed City taxpayer paying less than $200 or less in ad valorem tax. Mayor Grant asked if the 0 was for nonprofits. Mr. Howard stated these are properties which were assessed many years ago and they had low assessments, their values are caped, and they have been homesteaded for a number of years and they have the $50,000 homestead exemption. Commissioner Casello asked how many nonprofits are not paying taxes. Mr. Howard indicated he would provide that data to the Commission. Mr. Howard provided a summary of the funds for adoptions, the preliminary rate for the millage and the fire assessment. Commissioner McCray asked if the City collected any funds for Public Art in regards to the Town Square project. Mr. Howard replied yes. 5 Page 188 of 715 Meeting Minutes City Commission Budget Workshop Boynton Beach, Florida July 16, 2018 Commissioner McCray asked how much fees are estimated. Ms. LaVerriere responded the estimate was $480,000 for the public buildings; City Hall, Police, Fire and the Library. Commissioner Casello stated there was a question on the ballot regarding the homestead exemption of an additional $25,000. How would this effect the City Budget? Mr. Howard responded if that measure passes the impact will not happen in the 2018/6019 fiscal year, it would be the next budget year. The City of Boynton Beach will realize a reduction of property taxes of$1.6M Public Comments Susan Oyer 140 SE 27 Way, asked where the Code Violations fees show up in the budget. Mr. Howard responded this is a line item under Code Violations. Ms. Oyer asked if there was a breakdown of how much money was being spent in each district for Fire and Police services. Ms. LaVerriere responded there was not a way in which to provide this type of breakdown. Mr. Oyer stated the City was spending $1.7M on the Golf course. She assumed they will see an increase in the cost, because so many golf courses are shutting down. She also asked the status of take home cars and pension cost? Ms. Oyer said golf courses are closing down nationwide. She assumed the City would pick up those customers from the closed courses. Asked if there would be an additional cost to the patrons. Requested an update on the status on the take home cars, and pension cost. Ms. Oyer indicated she believes there was a separate group dealing with the pension. Requested an explanation of the 11% marketing increase. Indicated there was also an increase of 28.9% in emergency management. Inquired if the City was planning on doing something about the low tax taxpayers. Everyone should pay something. The City will take a big hit if the new homestead exemption passes. There are people paying a lot more taxes, are they getting more police services. Wanted to know what is being done to help those people paying more taxes. Lastly there are a lot of house parties going on with the Air B&B. Ms. LaVerriere indicated many of these questions will be handled as the departments make their presentations. Regarding pension, a consultant has been reviewing the pension plans. Ms. Oyer asked how many City cars are they being used. Mr. Howard stated the City has 2 or 3 vehicles. 6 Page 189 of 715 Meeting Minutes City Commission Budget Workshop Boynton Beach, Florida July 16, 2018 Commissioner McCray asked who are assigned City cars. Mr. Howard stated he needed to research to provide this information at a later date. Mr. Howard responded in regards to the low tax payers, the City has no control over the assessments. Mayor Grant suggested this can be discussed at a regularly scheduled meeting. As for people renting their homes as an Air B&B, if they do not have a business tax receipt they are violating Florida laws. As for the boating the City was working with INCA and Boynton Cares to help clean up the trash along the intracoastal. Commissioner McCray wanted to respond to the question about the higher payer of taxes getting something extra. The answer to that question is that all tax payer receive the same standard of service, otherwise that would be discriminatory. Commissioner Casello stated he would like to have a number of those nonprofits not paying taxes and asked about the pilot programs payment in lieu of taxes. Mayor Grant stated Palm Beach County Housing Authority was paying through a pilot program Minister Bernard Wright, 713 NW 2nd Street, asked about the special events. He seen there was $250,000 allocated for special events. He would like to speak about the Robert E. Wells Foundation. Mayor Grant stated currently all funds have been budgeted for the MLK, Holiday Parade and the 41h of JUly. Minister Wright indicated speed bumps were needed between 11th and 12th streets. Mayor Grant responded before speed bumps are installed, there needed to be a study done. Mayor Grant related as for the Robert E.Wells Day, the Special Events was a new division and all funds have been allocated. Mayor Grant stated maybe in the future this could be something which could be added. Mayor Grant stated he would be happy to use his Community Support funds to help sponsor the event. Minister Wright stated he asked for$10,000, the City was spending $30,000 for the Unity Fest and the MLK event. Minister Wright informed the Commission the attendance was very low. The Robert E. Wells Day was historical and it was not being given the attention it deserves. Mayor Grant seeing no one else coming forward, closed public comments. 7 Page 190 of 715 Meeting Minutes City Commission Budget Workshop Boynton Beach, Florida July 16, 2018 Police Chief Gregory presented the proposed Police budget for 2018/2019. Thanked Assistant Chief Harris, Assistant Chief DeGiulio, Assistant Chief Snow and Captain Zeller who worked diligently in preparation of the budget. Chief Gregory provided a comparison of the current fiscal year and next fiscal year 2018/2019. Indicated there was a $688,000 increase. Uniform Services Division increased per the PBA contract for $291,044. There was an increase in vehicle fleet funding of $51,376. A net increase of $325,000 in the Uniform Services Division. Salaries representing almost 87% of Uniform Services Division. Administrative Services account for transfer of personnel, going from Administration to Support services. Two officers and a Sergeant, and a budget transfer of$20,000, overall was a net decrease of$259,545. Support Services Division there was an increase in the collective bargaining contract of$79,738, a net increase of$622,892, which includes the personnel which was transferred from Administration. In addition, there were two positions added, Records Manager and the Police Digital records specialist. In summary there was an overall 2.3% increase from last year. This includes the$400,000 contractual obligations. Also included the $133,000 for the new Records Manager and the Police Digital records specialist. Vice Mayor Romelus asked if this will help fix the problem with the road patrol officers. The officers did not have coverage and they needed to work overtime. Chief Gregory responded not directly. These positions will influence the records staffing and oversight involving uniform personnel, not patrol officers. Vice Mayor Romelus asked how the City can move into the future with trying to fix the issue with overtime. Chief Gregory stated they are looking at schedule changes and realignment and rotating the investigative personnel into patrol slots. This will reduce the burden of the regular patrol offices of incurring overtime. Commissioner Casello asked how many uniform officers the City should have. Chief Gregory replied currently the City has 156 positions. Commissioner Casello stated the City has 156 badges on the street or administrative. Chief Gregory responded the City has 156 sworn personnel. Commissioner Casello asked how many vacancies the Police Department has at this time. Chief Gregory responded there are 10 vacancies. Commissioner Casello understood there was a recent job fair; was this successful? Chief Gregory stated this was a very successful event. Commissioner Casello understands the police department hired 17 new officers. Why was the request not placed for additional officers? This could eliminate the issues 8 Page 191 of 715 Meeting Minutes City Commission Budget Workshop Boynton Beach, Florida July 16, 2018 regarding overtime. Ms. LaVerriere, stated there was never 17 vacancies. Officers leave at different times. For the most part, they were down 7 or 8 officers. Commissioner Casello asked if the retirements were anticipated.Assistant Chief DeGiulio indicated the City anticipated the retirements. There were a couple of officers leaving which was not anticipated. Commissioner Casello asked when they hired the 7 officers there were 7 openings. In the interim there were 10 additional openings. Assistant Chief DeGiulio stated they have a vacancy for sergeants. The Police Department had a total of 10 vacancies. They are 7 officers short. Commissioner Casello asked if he anticipate the Sheriff Department taking any of the City of Boynton Beach sworn officers. Assistant Chief DeGiulio informed the Commission he was unaware of whether the Sheriff Department actions. The City had a very successful hiring event and had more than 250 applicants. Commissioner Casello stated there will never be a shortage of applicants. The City needed to do whatever they need to do for public safety and to have full confidence in the men and women which are hired. Chief Gregory explained the group just processed would move into a background investigation phase. Some of those applicants are already certified. They are trying to find the best and brightest to bring onboard. Commissioner Casello asked if there was another class upcoming. Ms. LaVerriere explained it takes approximately 3 to 4 months to hire police officers. Captain Zeller stated they have identified individuals which are being offered to move forward with the process. Commissioner McCray asked in regards to receiving a police report. Inquired about a fair turnaround time to request a police report. Chief Gregory stated with the current process in place and with supervisor approvals, a public records request takes about 7 days. Assistant Chief DeGiulio stated depending on the accident and the person requesting the report, it could be more than 6 months before the release. Commissioner McCray asked if anyone has a problem receiving a police report, was there a contact person. Assistant Chief DeGiulio indicated he would be happy to help. Vice Mayor Romelus thanked Assistant Chief DeGiulio for being preemptive. Vice Mayor Romelus commented the City was recruiting minorities and individuals in a positon as a police officers. Being a police officer was not easy. Having these types of programs make people look at and want to choose this profession. 9 Page 192 of 715 Meeting Minutes City Commission Budget Workshop Boynton Beach, Florida July 16, 2018 Commissioner McCray said many people were not aware of the diversity within Boynton Beach. Mayor Grant inquired if the Police Station was going to be 24 hours 7 days a week. Will the residents have the ability to drop off medication that was no longer needed, as well as a have a safe space. Chief Gregory indicated that was the plan. Mayor Grant asked if that would be at the annex or the new Police station. Ms. LaVerriere stated during the temporary move this would not be a 24-hour station. The space was being rented behind the post office to provide customer service. Mayor Grant asked if the police station would be opened 7 days a week. Chief Gregory informed the Commission there would be a call box in the annex building, the residents would be able to call dispatch 24/7. Mayor Grant asked if there will be a safe place to go if a resident needed help. Chief Gregory responded yes. Ms. LaVerriere stated there are call boxes outside of all Police stations as well as the Fire station. Commissioner Casello asked about the marine unit. What was the cost to operate and were there any redundancy with the Palm Beach County Sheriff office? Captain Zeller indicated the marine unit was currently opened Wednesday thru Saturday 7-5 pm. The Marine unit was currently working under uniform services. Capital Zeller responded the majority of costs are covered by a Manatee Grant which covers fuel and maintenance, which was approximately $10,000 yearly. Commissioner Casello asked if the Sheriff Department has a similar operation which controls the waters. Capitan Zeller responded they have a similar operation. Assistant Chief DeGiulio stated there was some overlap and shared responsibilities. FIRE Chief Joseph, Fire Chief, presented a budget with a breakdown by categories. There was an increase in some non-operation expense with the new records management systems. In 2017/2018 Community Standards was included in the Fire budget. Chief Joseph provided a list of estimated revenues for contractual services which included the Town of Ocean Ridge, Briny Breezes, Town of Hypoluxo, Village of Golf, The Ambulance TP Fees, PEMT fees, and the Fire and Life Safety. Estimated there was a 9.2% increase in revenue from 2017/2018 to 2018/2019. 10 Page 193 of 715 Meeting Minutes City Commission Budget Workshop Boynton Beach, Florida July 16, 2018 Chief Joseph said the Fire department received other types of revenue which included Grants, such as the Palm Beach County Division of Emergency Management for$7,200, Firehouse Subs for $7,580, State of Florida HEROS program is pending, for $25,000, Assistance to Firefighters Grant(AFG) $90,124. Ms. LaVerriere stated the City has been seeking the AFG Grant for years, which was very competitive. Chief Joseph, stated the Fire division receives donation from the community throughout the year. Chief Joseph provided a breakdown in the narcotic antidote Naloxone. Indicated in 2017 the City paramedics administered the narcotic antidote naloxone at least once on 498 patients for a total cost of medication of$19,083. As of 2018 the year to date number are 129 overdoses, where Naloxone was administered at once for a total cost of medication $3,770. Stated at this pace the City can estimate to have administered approximately 300 overdoses at a cost of nearly $9,500 for 2018. This would be a significant decrease; this was thanks to the Police Department working with the Fire Department. Commissioner McCray inquired of the City Manager receives a monthly report from the Fire department. This information needs to be shared with the Commission. Chief Joseph shared a listing of the charitable events & community outreach programs for 2018: CERT has nearly 200 trained, Golf Tournament raised $2,000, Fishing tournament& Firehouse Chili Cook-off raised 9,000 (Kiwanis) MDA raised $48,000, install 136 car seats, Public CPR Classes, 37 students, Baby sleep safe 56 flyers. All City employee were trained on Stop the bleed. With the help of the City Human Resources Department the Fire Department trained all of its employees on Stop the bleed program, Indicated the City of Boynton Beach was the only City in Palm Beach County that all 742 employees were trained. Ms. LaVerriere asked if the City of Boynton Beach was the only City in Palm Beach which has "Stop the Bleed" training. Chief Joseph indicated they are the only City which has the training. The School Board of Palm Beach County has approached the City for their training model. Commissioner Casello asked about the full complement of Firefighters. Chief Joseph stated the City has a vacancy in Community Standards. These are replacements and they are funded. There are 6 vacancies in the Fire department and they are fully funded. Commissioner Casello asked if there were any mental health issues for the personnel regarding seeing overdoses. Chief Joseph responded he has not seen an increase in the stress levels to staff. Wants to be proactive and has initiated counseling for the City Firefighters. Chief Joseph stated the State of Florida has recognized stress as a real issue. Commissioner Casello stated he was happy the State of Florida finally recognize this issue. Inquired about the ALS transport increase, and how much was being collected. 11 Page 194 of 715 Meeting Minutes City Commission Budget Workshop Boynton Beach, Florida July 16, 2018 Chief Joseph stated the collection rate has increased. This was due to the Firefighters documentation of patients. Chief Joseph wanted to state the City has some rock Stars- 2 employee who are collecting 80% of billings. Commissioner Casello asked what type of wear and tear this places on the Fire station. Chief Joseph noted everyone who calls 911 feels it is a real emergency. The firefighters treat everyone the same. Commissioner Casello stated the Fire department was doing a great job. Vice Mayor Romelus stated the new hashtag should be #challangeaccepted. Wanted to give Kathy Cline a shutout. Commissioner McCray asked why the City must send out a fire truck and then a different truck. Chief Joseph replied it depended on the type of emergency. Mayor Grant asked if there have been any legal cases for the Chronic Nuisance abatement program? Is that part of the legal? Ms. LaVerriere stated it was under legal. There has not been any legal challenges. DEVELOPMENT. Mike Rumpf, Planning and Zoning Director, presented the proposed Development budget. Indicated most changes were from realignment of a division within the department. Mr. Rumpf stated there was a new department headed by Ms. Brown who is currently overseeing the application process. The Development Department was transitioning to an electronic process. Challenges were to continue to work through the bugs in the electronic applications. Vice Mayor Romelus asked about the housing applications. Mr. Rumpf indicated the City completed a total rehabilitation of 13 homes, 2 applications for housing purchase assistance. Vice Mayor Romelus asked if the City was moving forward in getting the information out regarding funding. Mr. Rumpf stated he has spoken with staff with how the word is getting out. Vice Mayor Romelus noted she was dissatisfied with how the word was getting out. She stated the City has resources, but these resources are not being made available to those who need it the most. She noted she would like to see a written plan on what is being done. Vice Mayor Romelus believes this Department was ineffective. Mr. Rumpf 12 Page 195 of 715 Meeting Minutes City Commission Budget Workshop Boynton Beach, Florida July 16, 2018 responded he was new to the seat. He has met with staff to review the process and what are options were available. Ms. LaVerriere responded from the last time, flyers were done in three different languages, and the advertisement in the newspapers. Mayor Grant suggested introducing the services at City events such as the Pirate Fest. The City needed to target residents for the program. Vice Mayor Romelus stated the people who need the help the most are not looking at social media? Suggested providing resources to local churches and others venues. Stated rehabbing 13 homes out of 77,000 homes was dismal. Ms. LaVerriere stated the database of local churches was not up to date. Requested if anyone was aware of churches in the area to provide this information to the Marketing Department. Commissioner McCray commented the City may have only had 13 participated in the program, but there may have been 100 people declined. Mr. Rumpf indicated there are some untapped resources the City could be using. Staff understands what needs to be done and they are on the path to get it done. Commissioner Casello inquired if there was an issues with the Development Department when it comes to issuing permits. There were some delays in inspection to release the permits. Is this being addressed and how was it being addressed? Mr. Rumpf noted when the issue with the electronic system is resolved, the other issues with tracking will be resolved as well. Commissioner Casello said issuing permits should only be delayed because of valid processing. Mr. Rumpf responded the turnaround time and submittals would be readily available once e-permitting was in place. Commissioner McCray asked what can be done when an applicant is given two different scenarios to a permit issue. Mr. Colin Groff, Assistant City Manager indicated when contract employee are brought in this may happen. Once the new e-permit is up and running this should not happen. Mr. Rumpf informed the Commission mistakes are made because incorrect information is given to the Permit clerk. The City wants to stop this problem and having an electronic permitting system will alleviate this problem. Commissioner McCray inquired with the new electronic system, if items can be addressed and tracked within the system. Mr. Rumpf responded yes. 13 Page 196 of 715 Meeting Minutes City Commission Budget Workshop Boynton Beach, Florida July 16, 2018 Economic Development David Scott, Director of Economic Development, presented the purposed budget for 2018/2019. There were increases in pension costs and other personnel benefits, increase cost for other contractual services, reduction cost for printing and binding and marketing, reduction cost for residential improvement programs. There have been a couple of job fairs presented by the Economic Development department. Mayor Grant asked about measurables of how many people attended events. Mr. Scott indicated 8 jobs have been created, brochures and mailings sent out. Commissioner McCray requested a copy of the brochure and mailings. Inquired as to how much money has been brought into the City by Mr. Scott. Commissioner McCray wanted to know who has this Department helped. This Department has spent almost $500,000. Where has the money gone? Mr. Scott mention the 8 jobs which were created. Commissioner McCray asked the type of jobs created. Mr. Scott responded he could give this type of information tomorrow and a sample brochure. Commissioner McCray said he represents District 2 and he does not see anything going on in his district. How is the word getting out about these events? Commissioner Katz stated unlike the CRA the Economic Development does not come before the Commission with projects. Commissioner Katz stated he has worked with Mr. Scott and knows about the projects when he has handled. He cannot speak with the larger projects. He would urge each Commissioner to sit down to speak to Mr. Scott about what was on in the horizons. Commissioner McCray stated he works with the City Manager; he was concerned about what was going on in District 2. Mr. Scott stated the Sara Sims Park will have a job fair, Commissioner McCray stated he has not received any type of notification or advertisement. Commissioner Casello asked if Mr. Scott works with the CRA or with the Business Development Board. Stated they have built out grants as well. Mr. Scott responded the grants through the Economic Development are outside of the CRA. Commissioner Casello asked if Mr. Scott steered any grants toward the CRA. Mr. Scott stated absolutely. He was currently working with the CRA on projects within the MLK corridor. Commissioner Casello understood the Chamber of Commerce has a function called networking. Asked if the City sends any representatives. Mr. Scott responded the Chamber of Commerce hosts a monthly Government Affair Council meeting. He attends 14 Page 197 of 715 Meeting Minutes City Commission Budget Workshop Boynton_Beach, Florida July 16, 2018 along with the City Manager. He explained whenever there is any type of networking he was in attendance. Commissioner Casello stated Mr. Scott mentioned the printing and binding projects. Asked if the City uses a company within the City. Mr. Scott stated this was done through the Marketing Department. Commissioner Casello informed Mr. Scott the CRA recently sent out a RFP for printing. Mr. Howard stated the City has many options when it comes to printing small jobs. Explained it was difficult to use a company for small jobs. The City tries to use in-house services like the Marketing department or small local companies. The City can piggyback on awards with other Cities. If the job was large it usually goes out for an RFP. Commissioner Casello requested departments get with the CRA to see if this would be cost effective. Mr. Scott mentioned Workforce Development has connected with E2L. Stated working in partnership with private companies allow for the City to make an impact on employment within the City. Vice Mayor Romelus stated one of the issues the City has for new business development was the lack of inventory available. How can the City improve its inventory? Mr. Scott stated the City was built out. There are no new spaces available. Mr. Scott noted he works closely with Mike Rumpf in development and have identified some opportunities. The City needed to attract people to live here in Boynton Beach. Vice Mayor Romelus asked how the City can work with owners to utilize old dilapidated buildings. How can the City open up opportunities for new businesses? In addition, how is the partnership with Research Park FAU. She was under the impression the City was speaking about doing some type of co-working space in the new downtown. Was the City moving forward with this project? Mr. Groff responded they had an incubator space in the new City hall. They need to find the type of businesses which will grow within this space. They are not quite there. Vice Mayor Romelus stated she wanted to know if there was still a plan. Mr. Groff stated the plan was still there and the City has that space available. Commissioner Katz inquired about the status and the time frame on the redevelopment of the retail strip in Riverwalk and the out parcel which would increase the retail availability in that area. Mr. Groff responded staff will send an updated schedule on this project. 15 Page 198 of 715 Meeting Minutes City Commission Budget Workshop Boynton Beach, Florida July 16, 2018 Commissioner Casello understands the Boynton Beach mall has new owners. Inquired if anyone has contacted the new owners. Mr. Scott responded the new owners have been contacted and the City has begun conversations with the new owners. Mayor Grant noted the Economic Development Department provide the Commission with quarterly reports. He wanted them to be presented to the City as well. Mayor Grant stated if Mr. Scott had anything to do with Camping World. Asked if he expected Camping World to be opened this fiscal year. Mr. Scott responded he was not certain. PUBLIC WORKS Andrew Mack Public Works Director, presented the proposed budget for the five divisions within Public Works. Administration decreased 1.3%, Facilities decreased 4.5%, Streets decreased 2.9%, engineering increased 6.2%, and Parks & Grounds increased 4.2%. Mr. Mack presented the highlighted changes within each division. Engineering eliminated the CADD Technician/Design position and hired an Engineer. This new position will assist with survey services and special projects. Facilities decreased because of the repairs of the mechanical, contractual services, building materials due to the demolition of City Hall, Library, Fire Station #1, and the Police Departments. The Street department decreased because of the reduced salaries and benefits due to staff retirements. Mr. Mack added the FEC Railroad lease increased due to installation of supplemental safety measures. Parks and Grounds division has an increase because of landscape maintenance increased based on anticipated rebid of maintenance contracts. Mr. Mack continued with the successes, challenges and initiatives. The successes was the creation of the service contracts for painting, paving, concrete and minor construction work. The Challenges was the increased cost in the material and the labor associated with those costs, the competition for and the illegal dumping and litter in the City of Boynton Beach. The current initiatives were the Town Square project as well as the rebranding of the Public Works vehicles. Vice Mayor Romelus wanted additional information regarding the rebranding of the Public Works Vehicles. Mr. Mack indicated the logos will be placed on the supervisor's cars. Mr. Mack wanted to thank the Facilities and Parks department for making sure the temporary move went smoothly. Ms. LaVerriere inquired about the quiet zone status. Mr. Mack stated last week staff met with the Brightline representative and the Palm Beach County TPA. In order to implement the Quite Zone there were four additional supplemental safety measures which needed to be completed. 16 Page 199 of 715 Meeting Minutes City Commission Budget Workshop Boynton Beach, Florida July 16, 2018 Commissioner Casello indicated there was some talk of wrapping some City vehicles for the advertisement of the Golf Course. Mr. Mack responded it was a possibility of wrapping City vehicles. Mr. Groff commented he did not want to wrap until the vehicles were cleaned. Commissioner McCray stated because of the Town Square project staff has been tasked to complete many different projects, he wanted to know when the Street sweeping will resume. Mr. Mack responded currently that position was vacant. The person previously in that position retired. Mr. Groff stated this vacancy was due to retirement, not the Town Square project. Commissioner Casello asked how many street sweepers the City has. Mr. Mack responded one. Commissioner Casello asked when the last time the street sweeper was in District 4. Mr. Mack responded with the new Routeware the City will be able to track the vehicles. Mr. Groff indicated there was a report with a schedule and it can be given to the Commission. Commissioner Katz inquired of the annual salary for this position. Mr. Mack stated the pay was approximately $30,000 to $40,000. Mr. Groff indicated this was an equipment operator position. Vice Mayor Romelus asked if the Routeware program has been installed. Mr. Mack responded they have been procured. The Information Technology department needed to integrate with the SunGard software. Vice Mayor Romelus asked once the Routeware was installed it will be live. Mr. Mack responded absolutely. Commissioner Casello asked when was the last time the pavers lining the intersection were power washed and are they on a schedule. Mr. Mack responded he did not know the last time the pavers were power washed. This needed to be done in the evening. Vice Mayor Romelus inquired when the Development department would be moving. Mr. Mack responded they are scheduled to move August 24, 2018. FLEET Mr. Mack presented the proposed budget for the Fleet division. Indicated there was a 7.2% increase in Fleet division. The funding included incentives of mechanics to obtain their ASE certifications. And other contractual services increased to include outsourcing portions of the Solid Waste vehicle maintenance. There was an increase in the fuel, tires, tubes increased based on cost of materials and inflation. Vehicles purchased increased $997,191 due to replacement cycle of vehicles. Building improvements decreased $600,000 due to construction of Fleet building awning in fiscal year 2017/2018. 17 Page 200 of 715 Meeting Minutes City Commission Budget Workshop Boynton Beach, Florida July 16, 2018 Mr. Mack highlighted the successes, challenges, and initiatives. The successes were the procurement of consultants for the fleet services study and the contractor for the fleet maintenance awning. The challenges were the fleet size for the maintenance of the building and the vehicle storage area. Initiatives was the Fleet Services Study and the rebranding of the Public Works departmental vehicles. Commissioner Casello asked if the study included a possible relocation of the Public Works building. Mr. Mack responded the study included relocation of new public works facilities, designing some preliminary space planning and some preliminary layouts of possible parcels. Commissioner McCray inquired as to the relocation of the Public Works Facility. Mr. Mack responded the consultants were doing a study on what would it take to build a new Public Works facility, then look at possible sites. Commissioner McCray asked what would be done with the property in District 2. Mr. Mack responded this property could be opened up for redevelopment. Mayor Grant asked about electric vehicles. The City had one electric vehicle more than a year. The vehicle was not being used to its full potential. Asked has the City decided to purchase more electrical vehicles? Mr. Mack responded he spoke with Shane Kittendof in the Building Department to possibly rotating the vehicle out of the Building Department to other areas. Mayor Grant requested the cost benefits of having an electric vehicle versus a regular vehicle. SOLID WASTE Andrew Mack Public Works Director, indicated Solid Waste increase 3.8%, which included an increase in employee benefit costs; the hiring of two (2) new Heavy Equipment Operator positions. Indicated the waste disposal fees increased. The carts/containers increased based on new customers and replacements. Vehicle service costs increased based on cost of materials and inflation. There were other contractual services increased based on the expected landfill closure costs. Mr. Mack continued with the success, challenges, initiatives of the division were the implementation of online payment portal for customer payments. Challenges were truck equipment failure and staffing, fee and payment structure for roll off services. Illegal dumping and litter. Solid Waste Reserve balance with initiatives Solid Waste Routeware system and rebranding of Solid Waste vehicles. RECREATION: 18 Page 201 of 715 Meeting Minutes City Commission Budget Workshop Boynton Beach, FloridaJuly 16, 2018 "Wally" Majors, Recreation & Parks Director, presented the proposed budget for the Recreation and Parks department. There was a decrease to the General Fund budget of 1.8%. This was due to the elimination of the Art and Civic Center, which was reflected in the program revenue fund decrease of 26%. Mr. Majors indicated there were two additional part-time Park Ranger positions. This will have a significant positive improvement for the Recreation Department. The Park Rangers will be responsible for locking gates for the playgrounds and perform daily safety inspections. Mr. Majors stated there was a ribbon cutting ceremony for the Easy Dock to enable people with special needs to enjoy the waterway and they added new the playground equipment at Barrier Free Park. Commissioner Katz noted there was a planned expansion of the Crowder Park and dog park next to Renaissance Commons, and through discussion with developers they have agreed to put up $.5M towards the startup costs for the expansion of the Dog Park as well as creation of a fishing dock on the pond adjacent to the dog park. The City had some discussions regarding utilizing a fraction of the park impact fees to assistant with some of the upgrades beyond what they intended. Through the discussion with the developers and the Master Association of the various new developments, they have indicated the annual increase to maintenance as a result of some of the upgrades would be $21,000. Commissioner Katz would like to request the Commission to identify funds to facilitate the expansion of the existing Dog Park and the creation of the fishing dock, activating the green space. Commissioner Katz stated there was additional parking being planned. He would like to make sure that $21,000 was available, either from the existing budget or if the City Manager had any recommendation of reallocating City funds. Commissioner McCray asked if this was $21,000 per year or was this $21,000 for one time only. Commissioner Katz responded this would be annually. Mr. Majors indicated he was willing to work with the City Manager to identify how this could be done. Ms. LaVerriere suggested bringing this back to the Commission at a later date. Commissioner McCray inquired about the part-time Park Rangers, who will be responsible making sure the parks are closed, asked who will be responsible for the parks being opened. Mr. Majors responded the parks are being opened by staff; the challenge was closing in the evenings. Commissioner McCray wanted to make sure the part-time Park Ranger was responsible for the closing and staff was responsible for the opening of the park. Mayor Grant inquired about the camps throughout the year. Does the City make it clear that grants are available for City residents? Mr. Majors responded anyone can register. 19 Page 202 of 715 Meeting Minutes City Commission Budget Workshop Boynton Beach, Florida July 16, 2018 Mayor Grant asked if there were grants available for the camps like the afterschool program. Mr. Majors stated not necessarily grants, the City can offer financial assistance to deal with hardships. They do not have an established funding source. The City works with families; they do not get many appeals for financial hardship. Mayor Grant asked as the City was losing its Art Center, the Civic Center and the Play house, what was happening to staff. Mr. Majors stated they were able to reduce the budget and eliminate only one position. The other staff were reassigned to the Carolyn Sims and the Hester Centers. Ms. LaVerriere responded this was a vacant position which will remain vacant. Mr. Groff stated the High School will be finished and staff will be coming back. Commissioner McCray inquired when the High School was scheduled to be completed. Mr. Groff responded the High School will be ready March 2019. The building will not be fully utilized because of the parking, but it can be utilized for recreation purposes. Mayor Grant noted he spoke with Palm Beach County School District and they have offered their facilities to use for the City programs. The City has an interlocal agreement with the Palm Beach County School District. The City can partner with schools such as Crosspointe, Citrus Grove and Freedom Shores. Mr. Majors responded the schools are only available for four days throughout the week. The City must pay for the school board staff to be there. Mayor Grant asked does the City have any programs available for middle school students from 12-14 years old during the school year. Mr. Majors responded the City has drop in recreation, where the children can come and play basketball and enjoy the amenities. The children will be supervised and safe. The Youth Empowerment Center was very active for kids 13-18 years old and was available for free. Ms. LaVerriere stated they have been speaking with Annette Gray regarding the mobile bus. They are working with her to bring the bus within the neighborhoods and getting them interested in technology. That would make a difference. Commissioner McCray asked about the cost for the use of the Palm Beach County School facilities. Mr. Majors replied it depends on the time. Commissioner Katz stated the City Manager mentioned to potentially partnering with outside entities and provide funds to come into the community. This raises the question should a governmental agency provide those services, and expose taxpayers to possible costly litigation, when the City could potentially create a grant system to contract with private sector partners who can potentially provide those services. 20 Page 203 of 715 Meeting Minutes City Commission Budget Workshop Boynton Beach, Florida July 16, 2018 ........... LIBRARY Craig Clark, Library Director, presented a proposed budget for the Library. He was able to reduce the operation expenses by $1,501, and the personnel expenses increased by 1%. Commissioner McCray asked about the $1,501 increase. Mr. Clark responded this was for reduced the postage. Commissioner McCray asked if the Library was losing any employees. Mr. Clark replied no employees were cut from the budget. Mayor Grant stated the library offers more than just checking out books. Asked if it was possible for a presentation of what the Library does. Requested the City Manager to provide the presentation to the Commission. Mr. Clark responded he would be pleased to present what was happening with the Library. Informed the Commission the Library was shifting from print to online. ADMINISTRATIVE Mr. Howard presented the Administrative Budget. City Commission increased $9,300. This increase was for the State pension plan for the elected officials. City Manager increased $4,600; this was a combination of smaller increases in general employee pension cost and printing cost. City Hall General Administration indicated this had the Town Square funding for Phase 1 and 2. It caused $13M out of this budget. Special events were moved out of the City Hall/General Administration into the new department of Special Events. Marketing and Communication increased 11%. The majority of that $36,000, budgeting $20,000 for focus groups. Part oft strategic plan was one year the City does surveys and the next year would be for focus groups within each district. Special Event of$251,000 for one full time and one part- time position, funding for the July 4th, Holiday Boat parade, and the MLK event. Town Square project $5.6M which includes the $4.5M payment plus the cost fort rent of the interim space for the Library, it Hall, and Police Department for next year. The City Clerk budget increased 34.1% is was $194,000. There were no elections this year. There will be an election next year and possibly a runoff. Mayor Grant stated the cost fort election was $87,000 for a citywide election. Mr. Howard replied the cost would be about $75,000 to $80,000 fort citywide election. Mayor Grant understands Commissioner Katz and Commissioner Casello made comments if the City needed a run-off. If the City partners with the November election it should be cost effective. Asked if this was a way the City could realize some potential savings. Commissioner McCray indicated they would need to change the City Charter. Commissioner Casello stated it has to be approved by the Supervisor of Elections. 21 Page 204 of 715 Meeting Minutes City Commission Budget Workshop Boynton Beach, Florida July 16, 2018 Mr. Howard indicated this would be for future elections. Commissioner Katz indicated he liked the March municipal elections. Commissioner Katz stated he was hoping to stimulate the conversation regarding Rank Choice Voting which would eliminate the cost of a runoff election. Commissioner Katz explained how this was done. Indicated the State of Maine does all of its elections through Rank Choice Voting. Attorney Cherof stated the scheduling of elections for municipalities in Palm Beach County was established by a special act of the State legislature and cannot be changed by City Charter amendment. It can be changed by legislative actions. Mayor Grant asked if Rank Choice Voting could be changed by the Charter or does the Supervisor of Election need to approve. Attorney Cherof responded this cannot be changed by the City Charter. The Supervisor of Elections has the authority to establish the methodology of the election based on State law. Mr. Howard continued with Financial Services which increased $51,000 for increase in salary cost and increase to the employee pension. Information Technology decreased $14,000 for the reduction in the maintenance agreements. Human Resources decreased $6,000. Vice Mayor Romelus asked if this was because of staff decrease. Mr. Howard replied no. Mr. Howard stated the City Attorney had a minor increase of $1,000. There was no request for increase to the Attorney rates. Commissioner Casello inquired about the maintenance agreement costs decrease because of the building not being there. Will this cost reoccur in 18-24 months when the City goes into the new building? Mr. Howard replied there will different types of cost associated with the new building. GOLF Ronald Tapper, Golf Course Manager, presented the Golf budget. Provided an overview of the outcomes of the Golf Course improvements. There was a 20% increase in rounds per day, 13% increase in cart and greens fee revenue. 25% increase in range revenue. The Golf course is on pace to meet this year's budget. Including $10,000 budgeted as an installment on repaying the General Fund for new Champ greens and renovation of the driving range tee box. Mr. Tapper said due to the closing of other local public courses staff expects an increase in daily fee players and memberships in Fiscal 2018/2019. 22 Page 205 of 715 Meeting Minutes City Commission Budget Workshop Boynton Beach, Florida July 16, 2018 McCray asked if there will be a concert on the greens. Mr. Tapper stated the Golf Course restricts its membership types and daily fee rates. He stated this will allow for the Golf course to be more competitive. Mr. Tapper stated there was a decrease of 5%, this was because of the elimination of one fulltime Golf Pro position and replacing with two part-time Golf Cart Attendant positions. There was a decrease in the amount of$11,000 for new fleet leased golf carts due to the higher than expected trade-in for the current fleet. Commissioner Casello said the driving range was great, Mr. Tapper has done everything possible but we are at the hands of the environment. Mr. Tapper responded weather is budgeted and stated the Golf Course should have a reserve fund. Commissioner McCray asked if they have a waiting list. Mr. Tapper replied no. Meeting adjourned at 8:27pm. ,r u enester Nieves Deputy City Clerk. 23 Page 206 of 715 MINUTES OF THE CITY COMMISSION HELD ON JULY 9 9 AT • M.M., AT THE BOYNTON BEACH LIBRARY, ROOM,PROGRAM BEACH,208 S. SEACREST BOULEVARDBOYNTON FLORIDA Steven B. Grant, Mayor Lori LaVerriere, City Manager Justin Katz, Vice Mayor James Cherof, City Attorney Christina Romelus, Commissioner Judith A. Pyle, City Clerk Mack McCray, Commissioner Joe Casello, Commissioner, (arrived 10:45 a.m.) Mayor Grant called the workshop to order at 12:02 p.m. The members recited the Pledge of Allegiance to the Flag. Roil call revealed a quorum was present. Commissioner McCray thanked City Manager Lori LaVerriere for information requested the day before, but advised it was not what he was looking for. Ms. LaVerriere agreed to sit with him on exactly what he wanted and commented She gathered information on five or six of the items and would continue to gather the rest of the information and forward it to him. Andrew Mack, Director Public Works, commented the Department was proposing an 8.8% increase due to employee benefit costs; the hiring of two new heavy equipment operators; anticipated increases in waste disposal fees; an increase in cart/container replacements; an increase in vehicle service costs and materials and inflation; and $100,000 increase for contractual services due to closure of the landfill. Department successes included an online payment system for customers. Challenges the Department faced was truck/equipment failures and staffing. The Department extended the life expectancy of the equipment during the recession and there have been call outs and employees utilizing FMLA, which resulted in some equipment not being manned. There were also difficulties with fee payments for roil-off services. Mr. Mack wanted to change the business model to collect the fee up front, as opposed to in arrears. Illegal dumping and litter is a problem. If the Solid Waste crew is called off their routes to pick up debris, it impacts City collection schedules. The Solid Waste reserve balance will be a future discussion. Department initiatives included a Solid Waste Routeware system utilizing Automatic Vehicle Locators (AVLs) to collect real time data on the location, speeds and status of the vehicles and rebranding Solid Waste vehicles with the blue sailfish logo. Page 207 of 715 Workshop Minutes C4 o r ission Boynton Beach, Florida duly 17, 2018 Commissioner McCray asked about the implementation of the online payment system and what type of payment the Department receives. Mr. Mack explained roll-off payments are usually paid through the mail by check or at the cashiers. Now customers will have to come to the office and pay online. Commissioner McCray asked how much money was lost due to this method. Mr. Mack did not know the yearly amount, but commented the City lost about $100,000 over the last five years. Commissioner Casello asked who was responsible for payment when the container is dropped off and learned it could be the contractor's responsibility or sometimes the owners. He asked if a lien could be placed on the property. Mr. Mack explained currently, the Ordinance does not allow for a lien, but most private carriers handle payment electronically upfront. The individual orders the container online and provides payment information whereas the City bills monthly. Commissioner Casello noted the City Commission had also discussed wrapping the trucks to advertise the City's amenities such as the marina, golf course, and other features. Mr. Mack advised they will look into advertising and marketing the City noting some of the vehicles were better suited to do so than others. Vice Mayor Romelus inquired what was being done to ensure containers are screened. Mr. Mack explained they have been obtaining feedback from Community Standards and other supervisors about pickup schedules and when trash should be put out. They will start to issue courtesy notices and then fines, and the department will meet with various HOAs. Mr. Mack commented any time there is an unenclosed dumpster, illegal dumping is a problem. Currently, there is no ordinance to retrofit dumpsters, but Mr. Mack commented it was difficult as space can be tight. Additionally, some older neighborhoods were grandfathered and access would be difficult for the trucks. He pointed out dumpsters could be painted. Staff was working to educate customers where to dump. He also had some ideas for temporary dump stations. Mr. Mack noted the City has a vendor that picks up trash in the City they call when needed as well as sending staff. Commissioner McCray did not favor the temporary community roll-offs as it would invite people to come into the City to dump. Commissioner Casello asked if the roll offs are picked up on a scheduled basis and learned the owner calls for pickup when it is full. Staff was also looking at a base rental fee for the containers. Commissioner Casello asked if the City has prosecuted individuals for illegal dumping. Mr. Mack explained the most effective way to determine where the illegal dumping came from was to review the contents of the trash. It was discussed with Community Standards and they do pursue individuals when the source is identified. Mayor Grant noted the biggest fees are for waste disposal and asked if waste management was the same as solid waste. Mr. Mack agreed to research the difference and send it to him. Mayor Grant also noted there was a 10.4% Solid Waste transfer to the General Fund and asked if it would increase or decrease over the years. Ms. LaVerriere explained the Department had always been able to transfer $1 or $2 million, but this year, as in the past few years it was substantially reduced. Mayor Grant noted there was $6,000 for printing and binding and asked if the City could include elementary 2 Page 208 of 715 Workshop Minutes City Commission Boynton Beach, Florida July 17, 201 schools outreach regarding recycling programs and incentives for commercial recycling this year or next. It was explained the City is not charged for recycling, but is charged if there is trash mixed with recycling. Mayor Grant also received several calls and emails during the hurricane about using an email database for notifications. Recreation and Parks uses one, but citizens were concerned about Solid Waste. Information about different collection times during the holidays and about disposal of tires, lithium batteries, electronics and textile recycling could be sent instead of just posting the information on the City's Webpage so the City can work with local partners to ensure recycling is widely used. He pointed out Broward County eliminated their recycling program because they did not put enough effort into it. Mr. Mack explained they went to Crosspointe Elementary and had the Solid Waste and Recycling trucks there and received great press about recycling. Stephanie Brown, Customer Service person, handles the recycling program and she conducts a lot of outreach to commercial and residential entities. The Department was looking at new software to help enact these programs. It was hoped next year they could increase the City's recycling and outreach programs. Mayor Grant hoped all the schools would be included. Mr. Mack commented residents pay for the solid waste budget. Commissioner Casello asked if there has been talk about privatizing Solid Waste and if it would be feasible. Mr. Mack explained it had been discussed once and there are pros and cons. The City loses control when it outsources and at one point, the Solid Waste fund was robust and transferred money to the General Fund. If privatize, those funds would be lost and Solid Waste has a lot of employees. Vice Mayor Romelus asked how many employees would be impacted. Mr. Mack explained there are 46 Solid Waste workers. Commissioner McCray commented, in regard to privatizing, Delray Beach privatized and later was unhappy. It had been discussed in Boynton Beach, but the City said no. Mr. Mack reviewed the Capital Improvement Plan, which included city-wide paving and sidewalks, including sidewalk additions as part of the Central Seacrest Phase II project. He noted sidewalks are repaired on a priority basis, and the majority of the construction will be completed by a new continuing service contract. Funds were allocated for ADA ramp replacements and street resurfacing. The Engineering Department is finalizing the bids and the locations will be prioritized based on pavement conditions. Commissioner McCray asked if all City facilities were ADA compliant. Mr. Mack explained in 2010, a consultant was hired to audit all City buildings. They gave a report reflecting there was $5 million worth of work the City had to do, so they incorporated the work into the CIP and each time they undertake a project they resolve the ADA issues. Commissioner McCray wanted a copy of the report and for Ms. LaVerriere to review it and report how much was non-compliant. Commissioner Casello thought the City got extension on some ADA projects and learned the City adopted an ADA Transition plan, which is a phased plan. He pointed out the City spent $100,000 for a few bathrooms at City Hall and ramps and in a few months it will be demolished. He asked if the City could have requested an extension. Ms. LaVerriere 3 Page 209 of 715 Workshop Minutes City Commission Boynton Beach, Florida July 17, 2018 responded they could not because it a HUD requirement due to Community Development Block Grant (CDBG) funding the City receives. When receiving CDBG, the fells come in and inspect, they looked at City Hall and they had to make all the improvements. Sara Sims Park was budgeted for $776,000, which was a joint project with the CRA. Improvements included new restrooms, pavilions, paving and concrete, water sewer drainage, landscaping, irrigation fencing. The project is broken into five components to accommodate local business participation. Ezell Hester had $617,000 for upgrades that encompassed pathway repairs, ADA modifications, painting the pavilion and bathrooms, replacement of scrub border fence, conversion of baseball field to a multi-use field, irrigation replacement and HVAC replacements. Oceanfront Park improvements included parking lot lighting, seal coating and restriping, playground design and replacement, shade sail replacements and a new stair retaining wall to improve access to the different beach elevations. Mr. Mack noted the shade sail replacements were not replaced by the solar canopies. Vice Mayor Romelus inquired what the cost savings from the shade sails were and what was spent. Mr. Mack advised the quote to replace just the shade sail was $53,000 and the City probably saved over $150,000. Mr. Mack reviewed the improvements to Meadows Park included the refurbishment and painting of the inside and outside of the bathroom, fitness trail equipment, park furnishing replacements, playground equipment, sidewalk path replacements, ADA upgrades and parking lot seal coating and restriping. A list of the 302 General Fund projects was reviewed as contained in the meeting materials. The City-wide Public Radio Service maintenance and Electronic Plan Review maintenance payment was carried over from this fiscal year to next fiscal year as was the CAD Records Management System, and Golf Course project. Commissioner McCray asked about the work order process and thought it took too long for repairs to be made. Mr. Mack noted there were three lights that were out. Mr. Mack texted the facility project manager and they put in a work order. He noted work orders are prioritized to address the most serious issues first and some are outsourced depending on what it is. If outsourced, it has to go through the procurement process. This year, the City will shortlist three contractors to handle minor construction projects up to $185,000 Doing so would streamline and expedite the process as well. The City will also utilize its continuing service contracts and was looking to have more continuing service contractors for various other services. The City has to procure bids for roofing inspections and minor roof repairs depending on the type of roof it has, but this year, Mr. Mack wanted to outsource the roof inspections and have vendors on call for the inspections or roof repairs. Some work done by staff could be improved and he noted 4 Page 210 of 715 Workshop Minutes City Commission Boynton Beach, Florida July 1 , 201 some of the maintenance at the cemetery fell behind, When it was brought to Mr. Mack's attention, he authorized overtime to work with cemetery staff and they caught up. Commissioner McCray commented some buildings need painting and asked why officials had to call and complain to staff before the matter is addressed. He favored the City taking better care of what it has. Mr. Mack highlighted the Surtax Funds. One hundred fifteen thousand dollars was allocated for the Boynton Beach Boulevard extension upgrade east to Federal. Planners and staff are working with the CRA to leverage funds to make enhancements. Staff was using Surtax funds to replace existing signs and have a master sign standard for all signs city-wide and for the Town Square. The Public Works Compound project had funds designated for preliminary design work or relocation that was discussed the day before. Funds were also allocated at the pistol range for ADA repairs. HVAC replacements were included. Commissioner McCray reiterated it was important to have foresight and repairs should be addressed immediately instead of being added to a list; however, Mr. Mack explained HVAC contractors and ADA contractors typically do not go hand-in-hand. Commissioner Casello asked if the Pistol range is used by other departments to qualify or if there is a charge. Ms. LaVerriere commented it is reciprocal and there is no charge. The City hosts a lot of training. Funds were allocated for dugout replacement at Little League Park. Knollwood Park had ADA improvements and parking lot/seal coating. Commissioner Casello noted at one time, Knollwood Park had a gate that closed automatically at 8 p.m. There are questionable activities ongoing at the park and it is dark. He asked if it could be relighted or additional lighting added, Mr. Mack explained they could revisit closing the park after dark and adding fencing. Part of the problem is locking up the various facilities as typically Parks and Grounds, Maintenance staff, or sometimes a Police Officer does so and they open the facilities. He commented there had been discussion of a Park Ranger program which, if approved, would help. They could reinstall the gate and add lighting. Moving forward, Mr. Mack noted repair estimates fluctuate and staff could bring back new amendments to the plan on a quarterly basis. They can adjust funding between the line items as needed. Commissioner McCray wanted to know who schedules when the parks and facilities would be closed and learned it would be Wally Majors, Recreation and Parks, Director. Commissioner Casello asked if the Little League had exclusive rights to Little League Park and learned they did. He pointed out it eliminated other youth from using the field. He noted the City was spending $100,000, plus whatever it cost to fix the net after the hurricane and he thought the park should be accessible to everyone. Ms. LaVerriere explained the City Commission could make that decision when the contract comes before the City Commission each year. Commissioner Casello pointed out most of the youth using the Little League field were from West Boynton, not East Boynton. 5 Page 211 of 715 Workshop Minutes City Commission Boynton Beach, Florida July 17, 2018 The Tennis Center parking lot would be seal coated and the median upgraded. A total of $2.5 million of the surtax funds would be used to upgrade Recreation and Parks facilities. Commissioner Katz asked if there were any other projects in District 1 and learned there were not as there are not many parks there, but there was some work being done at Police Substation 2. Commissioner Katz inquired how much tax revenue comes from his District that is spent in the District and thought if that discussion moved forward, people in his District would be shocked. He favored equality-based funds for the east side and additional funds for Districts 1 and 4. Mr. Mack commented there are not many parks in District I, but in the future, staff was looking to add Commission Districts to the Capital Improvements Plan list so they could be categorized. Commissioner McCray explained the east side has more facilities because there was more vacant land used for recreation purposes and they have the Intracoastal. The fair share is fine, but people from the west side come to the east side and it is difficult to please everyone. Commissioner Casello asked if the City spent $100,000 on new lighting at the Tennis Center and learned they did two years ago. He asked how many tennis members there were and how many Boynton residents there were. Mr. Majors thought it was the low 100's. Commissioner Casello complained the City spent $100,000 on a facility that very few Boynton residents enjoy and he proposed to either make the fee commensurate to run the Tennis Club or cut it off. He did not want to spend taxpayer dollars on a facility that is turning into a private tennis club. He thought it should be structured similarly to the golf course. Commissioner McCray pointed out individuals using the Tennis Center also spend money in the area including restaurants. He supported letting them play at the Center, but also pointed out not everyone in Boynton plays tennis. Commissioner Katz asked if staff advertises the Center and learned it is advertised through social media and Funfare Magazine. Mr. Majors also advised not all who play at the Tennis Center have permits. Some patrons just register for tennis leagues. Several years ago, staff recommended a fee hike to come close to covering the cost of the Center, which was voted down. Mr. Majors would research when the discussion occurred, but thought it was around 2005 or 2006. He advised it went before the City Commission as there was lengthy dialogue and many people attended. Commissioner McCray recalled the meeting. Mayor Grant asked all the departments for quarterly updates noting the excel sheet prepared for the various items to be addressed. The spreadsheet will reflect the status and completion of when each item was finished to ensure all see where the money is going and the results. He noted at one time, the east side of Boynton Beach paid for the west side when there were cows there. District 1 has 64 acres of park the entire County pays for and Mayor Grant noted the City enjoys County amenities that others also pay for including the scrub lands the county owns and maintains. There were many amenities the City and County worked on cooperatively, and he was looking forward to continuing with the capital improvements and spending money wisely. 6 Page 212 of 715 Workshop Minutes City Commission Boynton Beach, Florida July 1 , 2018 Commissioner Casello pointed out all the new construction east of 95 will not benefit people on the west side of 95 because it is inside the CRA District, so the money will stay in the same district. Joe Paterniti, Interim Utilities Director, explained the 2018/2019 budget was $48,708,104, which was a 4.7% increase from last year's budget. The primary increases were due to the General Fund Direct Overhead, the General Fund Dividend to the Commission: The transfer to the Renewal and Replacement Fund for the infrastructure was the same as last year's transfer and there was an increase in their Debt Service commitment. Other increases were due to inflation and additional staff. A breakdown of the 12 Divisions in Utilities was reviewed and their commensurate increases. The Department was adding three field technicians to work the second shift in order to provide better service. There are many call outs throughout the year and this shift will work from 1 to 9 to handle some of the after hour calls which reduced the call out budget. They are adding one water treatment plant operator trainee and reclassifying several staff as a result of a salary survey they conducted with Human Resources to make Utility positions more competitive. Utilities completed the North/South Road utility improvements as contained on the slide. This also included upgraded the stormwater and water distribution systems for the neighborhood, providing better fire protection for the neighborhood and improved the neighborhood aesthetics by including landscaping and street paving. The NE 20th Avenue Stormwater Improvements, the East Water Treatment Plant Capacity and Treatment Improvements and a lift station upgrade to station 309 was completed. Images of the projects were viewed. Commissioner McCray asked when all the fire hydrants would be uniform. Colin Groff, Assistant City Manager responded they originally planned on 12 or 15 years because the City has a lot of fire hydrants and they would only be replaced as they failed, but the estimate was changed to 10 or 11 years because of some extra projects that were constructed. Almost all the fire hydrants will be changed out. Just over 4,000 remain and they changed out 800. Mr. Groff will provide the exact number to Commissioner McCray. The City also changed to Sigelock Hydrants because security of water is a top priority in all utilities. Only the fire personnel can access the new hydrants using wrenches that are numbered so they know exactly who accesses the hydrants. The maintenance is less than on the older hydrants and the locking and value mechanisms that control the water in and out has a higher standard valve system. The hydrants have a foot valve and if a new hydrant is hit by a car, the water will not spray up. The East Water Treatment Plant was upgraded using a Magnetic Ion Exchange (MIEX) system to treat raw water from the West Water Treatment Plant Staff added artwork to help brand the City and the water tower is lit. Feedback on the tower lighting has been good. Mr. Groff commented the tower is now a unique and gaining worldwide recognition. Every month they are improving how they can use the color and there was no increase in Page 213 of 715 Workshop Minutes City Commission Boynton Beach, Florida July 17, 2018 cost. Engineers design the colors and they change via a computer. Mr. Groff announced staff was also developing a way for the public to vote on what colors to use and pick the colors on certain nights. Mr. Paterniti reviewed the CIP technology UOP program as on the slide. It is a financial model which allows them to input capital projects and operating costs and it projects some of the revenue needed over the next 30 to 50 year period. Staff has a separate financial model for each utility division that identifies projects based on projected population growth as well as the asset condition. Another technology used is the Asset Management System, which is going live next month to identify each asset and the maintenance record of each of its components. Commissioner McCray asked if the City would run out of water in the foreseeable future. Mr. Paterniti responded the City has plenty of water treatment plant capacity and a backbone wellfield transmission main. There is enough water for another 30 years and there are opportunities to add wells. The City does not experience saltwater intrusion as they draw most water from the west well and bring it east to meet demand. In 18119, staff was planning major projects, which included membrane replacements at the West Water Treatment Plant and the Central Seacrest Corridor Drainage and Water Main Replacement project, which will extend into next year. Lakeside Gardens, Lake Drive and Potter Road are areas prone to flooding and staff will consider stormwater improvements there. The new Central Energy Plant is planned for the downtown for next year, they are building a new water quality lab at Fire Station No 2, and expanding the reuse system as part of their permit requirements. Commissioner Casello asked what percentage of reuse water is used. Mr. Groff explained the wastewater plant processes 18 million gallons of water and disposes six to eight million dollars of the water as reuse. The permit requires them to increase the City's reuse capacity and the City was looking to provide reused water across the Intracoastal to two golf courses and several other large customers that have approached the City for water. There are also seven or eight homeowner's associations, including Hunters Run, requesting reuse for irrigation systems. Hunters Run already uses the reclaimed water for the golf course, but was looking to use it on residential areas. The City needs to add three to four million gallons of capacity over the next few years and the project is a multi- year project. The City will receive a $250,000 grant for the reuse system and also applied for a Flood Hazard Mitigation grant from the County for $850,000 to help with the Dimick and Potter Road expansion. They will rehab some pump stations this year and water treatment plant recruitments. The total capital budget was just over$22 million. Utilities funds itself and each year staff reviews costs and rates. Staff has tools to determine if rates will cover needs out into the future. There has not been a rate increase for a few years, but there was an increase in of supplies, chemicals, fuel, materials and labor each year. Mr. Groff explained staff reviews expenses by utility. He reviewed the different projects comparing costs to expenses and pointed out wastewater and stormwater do not have the revenue generated to support its operation. Mr. Groff advised 8 Page 214 of 715 Workshop Minutes City Commission Boynton Beach, Florida July 17, 2018 most utilities are fine with substituting reuse water with potable water. It cost the same to generate both, but the City sells reuse water at a much lower price. Mr. Groff reviewed the costs and revenues. If Utilities does not address the rates, the City will have to use reserves in a few years to cover the cost differences and in five years, the City will be $8 million in the red in reserves. The proposed rate adjustment could be across the board 3% or via a dollar amount. Since increases are caused by consumer price indices, one option was for the City to increase rates commensurately. Staff reviewed the information for the 12-month period ended in June. He noted the Consumer Price Index was 2.8%, Wage and Salaries for public service was 1.8%; and energy was .6%. The City would apply the percentages to the components that are affected. When the information was added to the financial model, it showed the revenue increased. Mr. Groff also recommended an increase for the stormwater fees. The fee was six dollars a month and then it was lowered to five dollars a month. Mr. Groff recommended a one dollar increase and then 50 cents a year for the next two years. The revenue will bring the City a lot closer to closing the gap. He did not want to impose an increase all at once. He commented the increase will start paying for itself and rates will start to stabilize. If costs are raised slowly, there would be no need for large increases. He noted other nearby utility companies were having significant increases. Residential base charges will increase from $12.35 to $12.65. There conservation water rates for the first nine thousand gallons is $1.65. After that, it significantly increases. Staff adjusted rates cross the board. Outside City rates were 25% higher. A single-family home using 3,000 gallons would increase from $49.18 -to $51.16 including the stormwater increase and the taxes. Outside the City rates were also reviewed which did not include stormwater. He reviewed proposed bills for large customers, apartment complexes and the water and wastewater rate comparisons as contained in the meeting materials. Mr. Groff explained the City only bills for the water that is used. He noted Boynton Beach had the fourth lowest rates compared to other utilities and even with the increase, the rates were still very low. Mr. Groff explained if there was consensus to move forward, they will bring an Ordinance to the August meeting with a rate resolution with a required 30-day notice. Commissioner McCray explained when Ms. LaVerriere hired Mr. Groff as the Utilities Director, he started a lot of projects. He noted some projects were pushed out because they did not have to be done immediately. Mr. Groff explained utilities only wants to undertake the projects needed to keep the utilities working. The North South Road project was a good example. The project was designed in 2000, but the City could not get it going. When he was hired, he figured out how to build it. The homes were flooding when it rained and the water system was old. The water plant project was also driven by regulatory issues and had saltwater intrusion. The water management district advised they had to take less water from the east wellfields so they built a project to transport the water from the west treatment plant to the east. The Neighborhood Improvement project was approved because the water and sewer lines are very old and need to be replaced. He advised while there, they may as well fix everything. They installed stormwater and 9 Page 215 of 715 Workshop Minutes City Commission Boynton Beach, Florida July 17, 201 Public Works put in new sidewalks and repaved the road. Mr. Groff explained those projects are bigger than normal, but the neighborhoods are 50 and 60 years old and have to be addressed. Staff uses a program to determine the condition of the asset, how old it is, what are the breaks on it and determined when it needs to be replaced. They include the cost of the repair in the year they determine the asset needs to be addressed. Mr. Groff noted the City had to borrow money for some of the projects and borrowed $40 million in two borrowings to pay for the big Water Plant and the East/West Water Main projects. Mr. Groff was not proposing to borrow any money for 10 years or longer and the department will budget for projects out of revenue. Each year, they will analyze the asset. Tim Howard, Assistant City Manager, noted there are three or four outstanding bond issues that will retire at different dates. Mr. Howard noted when he was hired in 2008, a rate study by CH2M Hill was done. The rate study projected the City would issue two bonds for utility projects. The City planned for a bond issuance in 2011 and in 2012 or 2013. The first round was $23 million and it took longer to spend the money than expected so the second round was issued in 2015. The plan was those two bonds would provide the City money to undertake major projects and it changed the way Renewal and Replacement projects were funded. It increased the transfer from $4 million a year from general operating utilities to now $7 million. Future projects will be cash-based for the most part from the transfers made over the years. The pay-off dates for the 2002 Bond was 2021, the 2012 series will be paid off in 2037 and the 2016 series bond will be paid off in 2032. Each time a bond is issued, the amount is smoothed so the debt service payments will be level. Commissioner Casello noted Mr. Groff was aggressive in wanting to supply water to surrounding areas. He asked if those acquisitions paid off and learned Royal Manor was finalized. It paid for itself in a month and the City was already making money. Commissioner Casello asked about Manalapan and Hypoluxo, and learned the City is negotiating a new Interlocal agreement to pick-up customers in Hypoluxo that get their water from Manalapan and they will see a substantial decrease. Commissioner Casello asked if the decrease could be used to lower costs for the City as it is money coming back into the system. Mr. Groff did not know. One benefit of the acquisition of the Hypoluxo customers is it would provide a loop of water, which will improve service in the northeastern area. The customers are also very large customers that use a lot of water. Commissioner Casello asked what was being done to lower energy costs. Mr. Groff advised when they replace pumps or equipment, they use the most energy efficient items on the market. Staff was also engaging a group to conduct an analysis of alternative energy, what the cost to install would be, what the savings would be and what the value over time would be. He thought there were savings there. The City is also contemplating using micro turbines using natural gas which would decrease energy costs. Commissioner Casello asked if it was wise to have the reuse rate increase now. Mr. Groff explained reuse would not have an increase until it becomes a commodity. As for stormwater, the rate increase would handle the flooding. There are influences from 10 Page 216 of 715 Workshop Minutes City Commission Boynton Beach, Florida July 17, 2018 climate change and sea level rise that are occurring. The City has to follow the permit requirements and keep the flooding down. Commissioner Casello asked if saltwater intrusion would be an issue and learned the City already planned for it, which was why they use the wells from the west. Staff is also contemplating using shallow injection wells on the ridge of the west water plant to address any intrusion. Utility rates were not increased within the last two years. Mayor Grant asked if there would be a cap on the CPI and Mr. Groff responded they would. Mayor Grant inquired if the solid waste charge was on the same utility bill and suggested separating the charges on the bill so customers would know what was water and what was solid waste. Mr. Groff agreed and commented they will redesign the bill.. Mike Fitzpatrick, 175 SW 2nd Street, received confirmation outside city residents pay a water surcharge of 25%. He also asked about the purple pipe network and reclaimed water as there are condos along S. Federal Highway that are interested in hooking into the system. Mr. Groff explained there is $2 million next year and $2 million the year after that to take the line to SE 23rd all the way up and down Federal Highway to get the HOA and cross the Intracoastal to the Little Club and St. Andrews Golf Clubs. It should start this year and it is about a two-year project. Mr. Groff explained if going under Federal Highway, the City has to do so before the FDOT paving project which was slated to start in 2019. It includes the area around George Bush Boulevard. Mr. Groff advised the City will make an ordinance change in August and the rate hearing will take place either the first or second meeting in September with the budget. Commissioner Katz supported the proposal for the $1 increase and 50 cents for the next two years after that. There was consensus to support the rate increase. Vice Mayor Romelus also supported the increase, but wanted more detailed information. Mayor Grant supported the change with a cap on the rates. He commented it was important to fund utilities correctly and wanted utilities to remain strong. Commissioner McCray asked the Police Chief how many new cars were budgeted and do they need to take the cars home. Commissioner McCray also wanted to know about the real time Crime Center as there was equipment used in Ft. Lauderdale that may not be used in the City. He thought if there are any funds that may have been missed, the Police Chief should say what he needs. He wanted to find out what was wanted by department. Michael Gregory, Police Chief, explained in reference to take home vehicles, there are about 183 vehicles in the program and about 100 are unmarked. He sees a lot of value in the program and it is similar to what they had in Ft. Lauderdale. It is also a benefit that many law enforcement agencies have. Ft. Lauderdale Officers can drive 20 miles outside of the City. In reference to the budget, he did not see anything he would object too. The monitors that will be needed for the Real Time Crime center and future equipment would be needed. 11 Page 217 of 715 Workshop Minutes City Commission Boynton Beach, Florida July 17, 201 Vice Mayor Romelus wanted clarification for the two take home cars for Public Works employees. Mr. Groff explained one employee will move to a car allowance and the other person is retiring which will change the job. The replacement person will not require a vehicle. Both people are on call 24 hours a day. One take home vehicle was a warehouse truck. Ms. LaVerriere explained they spent the last two years eliminating the take home cars except for public safety. Commissioner Casello asked if all employees had to adhere with the 20-mile outside City limit requirements. Mr. Groff explained the department has a lot of people on call, they have GPS on the vehicles which staff monitors and there have been no complaints. Mayor Grant opened public comment. No one came forward. Vice Mayor Romelus asked about the economic development grants and noted last year the program gave out $76,000, but this year was only allocating $54,000. David Scott, Director Economic Development, explained it was because the grant rolls over each year and it depends on when the permit is issued and when the refund is requested. The amount encompassed the Rent Reimbursement and Interior build-out grants. The $54,000 was the same for the past few years, but there was a carry forward. Only about two grants a year are given. Commissioner McCray commented he had requested how much money Mr. Scott brought into the City, which was not supplied. He wanted measurables to see what was in place and he was not satisfied with the information. Mr. Howard explained there are two proposed resolutions. One was a proposed millage rate of 7.9 mills as recommended by the City Manager. A final millage rate will be adopted in September. Between now and September the Board can reduce the millage rate, but recommended it not be increased otherwise residents have to be notified of the change by first class mail. The second resolution is the preliminary fire assessment. Attorney Jim Cherof read proposed Resolution R18-095 adopting a proposed municipal millage rate for General Operating Budget purposes for Fiscal Years 18119, Stating a rolled-back rate and setting the date time and place of the First Public Hearing and providing an effective date. The proposed millage rate was 7.9000 and the rollback rate was 7.4709. The first public hearing will be held on September 6, 2018, at 6:30 p.m. at the Intracoastal Park Clubhouse, 2240 N. Federal Highway, Boynton Beach, Florida. Motion Vice Mayor Romelus moved to approve. Commissioner Casello seconded the motion. Vote The motion unanimously passed. Attorney Cherof read resolution R18-096, a resolution of the City of Boynton Beach relating to fire rescue services, facilities and programs in the City, describing the method 12 Page 218 of 715 Workshop Minutes City Commission Boynton Beach, Florida July 17, 2018 of assessing fire rescue assessed costs against assessed property located within the City of Boynton Beach, assessing the preparation of an assessment role, authorizing a public hearing and directing the provision of a notice thereof, and providing an effective date. There is a notice of hearing was on September 11, 2018, at 6 p.m. at the Intracoastal Park Clubhouse, 2240 N. Federal Highway. Exhibit E sets the estimated fire assessment rate schedule. Motion Commissioner Casello moved to approve. Commissioner McCray seconded the motion. Vote The motion unanimously passed. Vice Mayor Romelus commended Ms. LaVerriere and staff on the budget. There was no increase in millage and no increase in the fire assessment. She thought it was good for the public to see the fruits of their labor in terms of the Town Square and Old High Square projects. All agreed. There being no further business, Mayor Grant adjourned the meeting at 2.05 p.m. CITY OF BOYNTON BEACH Mayor Steven B. Grant Vice Mayor— Christina Romelus Commissioner - Mack McCray Commissioner— sin Katz ATTEST Commissioner - Joe Casello 13 Page 219 of 715 Workshop Minutes City Commission Boynton each, Florida July 17, 2018 ---------------------------------------------------------------------------------------------- Judfth A. PyVe, C City Clerk Catherine Cherry Minutes SpeciaHst 14 Page 220 of 715 7.A. BIDS AND PURCHASES OVER$100,000 9/6/2018 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 9/6/2018 REQUESTED ACTION BY COMMISSION: Approve the purchase of vehicles as anticipated in the fleet replacement fund for FY 2018-19 & FY 2020-21 replacement cycle in the estimated amount of$1,962,019.02 from General GMC Truck Sales, Orlando Freightliner and Nextran Truck Center by utilizing the Florida Sheriff's Association Contract#FSA17-VEH15.0 and Container Systems& Equipment Co. Inc. (Sole Source Vendor)for nine (9) Solid Waste vehicles. EXPLANATION OF REQUEST: The Fleet Administrator recommends the purchase of seven (7) replacement vehicles as anticipated in fleet replacement fund for Fiscal Year 2018-19 and two (2) replacement vehicles as anticipated in the Fiscal Year 2020-21 for the Solid Waste Division. We are requesting the early purchase of these seven (7) vehicles by one (1) month to avoid the traditional 3.5% annual increase and an anticipated large increase in the price of steel which is projected to be included in all of the new contracts in October 2018. Additionally we are requesting the early purchase of two (2) roll off vehicles projected in the Fiscal Year 2020- 21 due to the work load associated with the construction of Town Square, Riverwalk, Alta Cortina, Cortina Phase 111, Villages at East Ocean, and Ocean One. Attached is a spreadsheet indicating vendor, number of units ordered, user department, bid/contract information and cost. The Fleet Maintenance Division intends to award the following vendors for purchase as follows (see attached Exhibit 1 for vendor details): 1. General GMC for two (2)front load refuse trucks, two (2) roll-off trucks, and one (1)Automated Side loader for Public Works/Solid Waste in the amount of$1,298,672.02. These units utilize the Florida Sheriff's Contract#FSA17-VEH15.0. 2. Orlando Freightliner for one (1) grapple truck and one (1) trash body dump truck for Public Works/Solid Waste in the amount of$231,099.00 These units utilize the Florida Sheriff's Contract#FSA17-VEH15.0. 3. Nextran for one (1) roll-off truck for Public Works/Solid Waste in the amount of$183,505.00. This unit utilizes the Florida Sheriff's Contract#FSA17-VEH15.0. 4. Container Systems & Equipment Co., Inc. for one (1) Lodal EVO refuse truck for Public Works/Solid Waste in the amount of$248,743.00. This unit utilizes a sole source vendor. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? These nine (9) replacement vehicles will be used throughout the City to provide services to our residents. FISCAL IMPACT: Budgeted Page 221 of 715 The total budgeted amount in the fleet replacement fund for FY 2018-19 for the seven (7) replacement vehicles listed = $1,729,888.00 The total budgeted amount in the fleet replacement fund for FY 2020-21 for the two (2) replacement vehicles listed = $430,208.00. ALTERNATIVES: By deferring purchases, departmental maintenance cost and equipment downtime would increase and Sanitation routes will not get collected as scheduled. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: CONTRACTS VENDOR NAME: Various Vendors- see attached excel list START DATE: END DATE: CONTRACT VALUE: MINORITYOWNED CONTRACTOR?: No EXTENSION AVAILABLE?: No EXTENSION EXPLANATION: Page 222 of 715 ATTACHMENTS: Type Description D Addendum Exhibit 1 - Vendor Details D Addendum FSAII 7-VEH1 5.0 Spec 16 for GMC and Nextran Trucks D Addendum IF SA 1 7-V E H15.0 S pec 13 for Orlando Freightliner Trucks D Addendum Container Systems® Sole Source Page 223 of 715 J O N O O O O O N Q O O O O O O O O (D W 1co N LO Cl) 1� LO 1- O O M Cl)N O O M 00 O co) 0) (D M V co V N N 0) 1- N (O co Cl) N 0') fA Z_ W D x X O N H O r O o 0 0 0 4, (n O LO O O O O O 0') O — O 6 LO O M_ O M N LO �••� (D co Cl) O M N Cl)LO Z 1� LO N LO O V LO O LO N CL O O O O O (� O O O O O 0 O O N a N N Nco coNV V yl 06 m m co co W M M N 1l N rM co co co co co V 6 �I O LO LO W) N N O10 LL rn 0 0 0 0 0 0 (o Q Q Q Q Q Q 4. U V V) V) V) V) V) V) O N L V o 0 0 0 0 0 m aL6 L6 L6 L6 L6 L6 10 _ _ _ _ Z > > > >> w 99 0 D Q m Q m Q m Q M Q M Q m d m \� m ILL *k LL *k LL *k LL *k LL *k LL *k V) m / Q 4.0 4) O LU d a m LL ~ w w w w w w w N Z � W l6 l6 l6 l6 l6 l6 l6 m W N O O O O O O O U CL (n (n (n (n (n (n V) w D a a a a a a a N U yLL y Q Q udi Q Q! W O W E w J O 7 R L m d 3 'c 0-Y O Z 0 C V 0 W0 tl! V C C V w v 0 3 t: 3 0 C R i C L i C C d -o kHLLHH O OQJ OHH O0H O OOw E 0 U (6 N 1a 1a 1a V) V) V) N Y Y Y N 3 3 3 S d F F F S S Y N o U U U •� •� L a a C9 C9 C9 LL U- 00 OO c c ca •O Z N N N C C C 0 C R R 0 0 1>10 C7 00 O O z Chassis Y of 7 (https://www.facebook.com/floridasheriffsassociation� n rt FLORIDA SHErdFFS ' ASSOCIATION (https://www.fi s he riffs.orgl Become r ( :/f r i ri r - r i -L I About • Sheriffs • Programs Publications Ji (https://membership.flsherift.org/2017-Membership-LP.htmi) Renew Membership ( J/ r i ri r i - L i ) PURCHASING Back in Purchasing Page (https://www.fisheriffs.org/law-enforcement- programc r iv - rcha sin - r ) CAB O'CHASSIS TRUCKS AND HEAVY EQUIPMENT Contract: 1 - 7 5.0 I Effective October 13, 2017—September 30, 2018 :ll . - o - -c i - s- - ,®® P of 715 Cab&Chassis Thicks and Heavy Equipment Page 2 of 7 The Florida Sheriffs Association offers statewide purchasing contracts on a variety of vehicles, equipment, and services that are available to all eligible* agencies. While most agencies purchasing from our contracts are within the state of Florida, eligible' agencies from other states have used the contracts if their governing purchases ordinance allows. For details of the products and services available, use the links located below that match the commodity you are seeking to purchase. The bid links will take you to pages that are solely dedicated to the bid award for that particular commodity and includes all of the supporting bid documents and the maintenance thereof. FLORIDA SHERIFFS ASSOCIATIO ORDERING INSTRUCTIONS (HTTPS://S3.AMAZONAWS.COM/FSA- PURCHASING-2017/ORDERING-INSTRUCTIONS-VlO-19-17.PDF) VENDOR DIRECTORY (/U PLOADS/DO CS/H EAVY-1 5.0—CO ®_ P DATE D-7-2 0- 2018.PDF) Products and Services Available ............................. hffps://www.flsheriffs.org/law-enforcement-programs/purchasing/cab-chassis-tnxks-and-o... Pkof 715 - � r« a M E V FLORIDA SHERIFFS ASSOCIATION & FLOREDA ASSOCIATION OF COUNTIES Name of Dealership Type of Vehicle a s e UnitPrice 60.000 L ASSIS-4 6 I&NDEM AXLE RMUSEL7C f fS cificalign 9161 Palmetto Ford Truck ,Inc. 2018 AutDcar ACX64 $144,500.00 ALT-GENERAL GMC TRUCK SALES& 2019 AutocarACX64 $154,792.00 SERVICE,INC Palmetto Ford Truck ,Inc. 20 18 Autocar $143,500.00 ALT-GENERAL QMC TRUCK 2018 car ACX64 Northern $154,782.00 SERVICE,INC Kenworth of Contra[Florida 2018uto a $157,924.00 ALT-Palmetto Ford c s,Inc. 2019 Autoew ACX64 central165,20 . Palmetto Ford Truck s,Inc. 21 c uthern $139,200.0 GENERAL GMC TRUCK SALES& 2019 Auto I 153, SERVICE, Container Systems&Equipment Co.,Inc. 20 18 Crane Carrier LET2 Western17 , 7.0 2018 Crane ® r LET2 western —NB— Container Systems&Equipment Co.,Inc. 2018 e Carrier LET2 Northern17 , 7.00 20 19 Crane Carrier LET2 No - Container Systems&Equi t Co.,Inc. 2018 Crane Carrier LET2 Central $176,96-7. 2018 Crane Carrier LE12 Central -- Container s s&Equipment Co.,Inc. 2019 Crane Carrier LET2 Southern $176,967.00 1 —NB— Nwaran Corporation 21 eries Western $139,292.00 2018 Mack - — Nextran Corporation 20 19 Mack1 ,2 2. 2019 Mack MR Series Northern - . Nextran Corporation 2018 Mack MR Series central $139,292.0 20 1 B Mack MR Series Central —NB— Nextran Corporation01 es southern $138,292.00 2018 Series - - Rush Truck Centers of Florida2018 Peterbilt 520 *Western $132,456.00 1 Page 227 of 715 2018 Petehilt 52 — — Rush Truck Centers of Florida1 i 0 132,456.00 2018 Peterbilt 520 Northern - — Rush Track Centers oFlorida 2019 Peterbilt I $132,456.00 2018 ilt 520 Central —NB— Palm ilt Truck Centers is 20 19 Peterbilt 520 o 133,150.00 2018 Peterbilt520 Southern - — 1021 Page 228 of 715 i� �h4e.",ytlx`4 FLORIDA SHERIFFS ASSOCIATION & FLORIDA ASSOCIATION OF COUNTILES 60,000 LB QVWR CAB & CHASSIS - 4X6 TANDEM AXLE REFUSE TRUCK SPECIFICATION #16 21 20 18 Crane Carrier 2019 Mack MR Series 2018 Peterbilt 520 LISTED.�THE FOLLOWING XTZKS WILL BE FACTMY INSTALLED ON THE SUE VEHICLE/RQUIPHENT TO MMT THE MODEL NUMBER AM BUILD CODES OF TIM LE V E EIBB:IE C� — I . a. 300 BP 6 cylinder diesel engine,manufiLcturer's 11L minimum 2. S 1S a Allison 4500 RDS automatic transmission a. It r—12 volt OOA b. Premium engine o c.Injection purnp—electronic engine control d. Radiator—aluminum ,or approved equivalent e.Air restriction monitor—intake mounted a.Cab—welded steel galvanized or aluminum shell with rustpreventative b. Low cab,forward mounted,tilt type. .Floor covering—black rubber mats d. Seating—driver air suspension mid back,passenger fixed midk. e. Steering wheel 18"two spoke f. Standard air conditioning ti 5. .Frame—steel construction matched to GVW and mountedo c . b. Wheelbase— 0 " c.Front bumper—painted steel d. Fuel tank—70 gallon, e.Air dryer—Bendix AD9 heated,or approvedequivalent. . a —single air trumpet 1022 Page 229 of 715 b. Mirrors—West Coast to include 7.5"convex mounted to to mirror bracket. C. Brakes—"S"cam type 16.5"x 5"Q+front and 16.5"x 7"Q+rear with anti-lock without automatic traction control, or-approved equivalent. d. Slack adjuffWs—Haldex automatic fiwd and rear. e.Daytime nn® lights. f. Backup alarm 7. a.Front axla-2 , lb. b. Front wheels—steel 10 hole hub piloted c.Front tires—3151 2. Goodyear 0299 d. Front hubs—iron,or approved equivalent. e. Oil type with synthetic lube 8.REALAMM &Rear axle—40,000 lb. b. Rear wheals—steel 10 hole hub piloted c. Rear tires—11 R22.5 Goodyear 0124 unisteel traction ora ve uivalent. d. Hubs—' n,or approved equivalent. c.Power divider with warning light and buzzer(includes in cab control) 9. ELECLUCAL & Cimuit protection—fuses except headlamp and wiper circuits which utilize circuit breakers. b. Hand throttle—electronic hand throttle operated ffirough cruise control when in PTO mode only. c.Engine protection—engine shut down system monitoring high water temp,low oil pressure,high exhaust temp,high transmission temp. DISCLOSURE: THE FLORIDA SHERIFFS ASSOCIATION WORILING IN CONJUNCTION WITH MRNUFACTURERS, VENDORS AND DISTRIBUTORS OF VEHICLES/ZQU3:PbMW DOES THEIR BEST TO ENSURE MODEL NAMES, NMMERS AND CODES REPRESENT THE LATEST INFOFadikTION AVAIIJORM AT THE TXM THE BID DOCUMENTS ARE PREPARED. IT IS RECOKWnWZD TH&T YOU CONFIRM THIS INFORMATION WITH THE ANWARDED VENDOR REBMSENTATIVE AT THE TIM YOU ARE REQUESTING A CONFIRMING QUOTE. 1023 Page 230 of 715 EMORIDA Ilk" CCUNTIES S[ A TKNOF FLORIDA SHERIFFS ASSOCIATION & FLORIDA ASSOCIATION OF COUNTIES 609000 LB GVWR CAB & CHASSIS - 4X6 TANDEM AXLE REFUSE TRUCK SPECIFICATION #16 2018 t (Alternate a ler do The Autocar ACX64 purchased through this contract comes with all the standard equipment as specifiedmanufacturer fbr this model and FSA's base vehicle specification(s)requirements which are included and made a part of this contrads vehicle se price as awardedby tion by zone. southernZONE: Western Northam central BASE PRICE: $154,792.00 $154,792.00 $165,200.00 $153,892.00 While l ri a Sherifrs AssociationFloridai ion of Counties have attempted to identify include thoseequipment items most often requestedparticipating cies fbr full size vehicles, i i t needs and prelbrences are going agencyvary fimn agency. In an effortincorporate flexibility i our , avec to specific del `o which ll e purchaser tailorthe vehicle particular is or needs. The following equipment l options and their related costvi is you in approximatingt cost of a type vehicle(s)you wish to order through thisSimply a ct the cost of any of the following equipment items you wish deletedthe base unit cost for add the cost of any equipmentitems you wish addedunit cost to determinee approximateof the type vehicle(s)youwish to order. NOTE:An cit listing.of all add/delete options and theirrices should be obtained a appropriate dealer in your zone when preparing your order.Additionalel `oother than thoselisted here may be availablee dealers,however,those listed s a honored by the dealersin yourthe stated prices. 1 1 Page 231 of 715 VEHICLE- ACX64(ALTERNATE DEALERS) DEALER: GENERAL GMC TRUCK GENERAL GMC TRUCK Palmetto Ford Truck Sales, GENERAL GMC TRUCK SALES&SERVICE,INC SALES&SERVICE,INC Inc. SALES&SERVICE,INC ZONE-• Western Northern Central Southern BASE PRICE: $154.792.00 $154,792.00 $165,200,00 $153,882.00 Western &Northern Order Code Delete Options &Southern Central Engine/bunsmission-specify NA $6,912.002 330 Hp Ctimmbo,Diesel 2 Engine/transmission-specify NA $5,170.00" 345 Hp Cmmins Diugl 2 EngineAransmission-specify NA NA Enginchransmission-specify NA NA Western &Northern Order Code Add Options &Southern Central Options are to be discounted below Manufacturer' s Standard Retail Pricing (MSRP) or manufacturers published list price for any factory add options. Purchasers are encourage to negotiate pricing for options. Additional discounts for each add option shall be decided by the Vendor. Please refer to the Contract Terms and Conditions, Section 2.14 Option Pricing. 1012002 Engine upgrade-specify ($13,197.00)' NW MOMS L9 DIEM 350 HP CWG Call Dealer Forprjee 2 1012003 Engine upgrade-specify ($10,007.00)' $9,502.00' 27A00OI 2 CUMMAFS L9 DIEM 379 HP rnmminion Outm pgrardcr 2 1010026 Engine upgrade-specify ($6,067.00)' ,3 .0 PTO 2 CUMIMMILS-GOV320HP power Tajo Off 2 BEAVYHAUL Engine upgrade-specify NA $11,624.0021 PKG 2 Pefum Braq Hauler PadhW-(Inc 46k ra,susp,dblfram,the wheel qpgrade.axle lube p &Pgrak am lead cashions,doff/-,shock,refuse brakes,lbv-vb,AD,hyd dif cab w1arrassist, alr Engine upgrade-specify NA NA 2700027 Transmission upgrade-specify $0.001 NA ALUSON 4500 5 SPEW I Transmission upgrade-specif y NA NA Transmission upgrade-specify NA NA Transmission upgrade-specify NA NA Transmission upgrade-specify NA NA 1032 Page 232 of 715 VEFUCLE: ACX64(ALTERNATE DEALERS) DEALER: GENERAL GMC TRUCK GENERAL GMC TRUCK Palmetto Ford Truck Sales6 GENERAL GMC TRUCK SALES&SERVICE,INC SALES&SERVICE,INC Inc. SALES&SERVICE,INC ZONE: Western Norffiem Centnd Southern RASE PRICE: $154,792.00 $154,782.00 $165,200.00 $153,832.00 66K I QVWR upgrade-speol $3,490.00 NA WOOLB.GVWPAC KAGE 64K 1 64,000 lb.GVW pack $2,165.00' 1 $4,399.001 64k 2 61,008LB.GYWPAC GVWR upgmde-specify NA NA GVWR upgmde-specify NA NA GVWR upgrade-specify NA NA GVWR upgrade-specify NA NA Hybrid option NA NA i- el model-specify NA NA CNQ I CNG pM-specify $9,000.00 NA CNG FUEL MANAGEMEAT MODULE CNG I CNG conversion(discuss with dealer) NA NA DISC=WtFH DEALM I LPG conversion(discuss with dealer) NA NA Nitrogen filled ti including spare tire NA NA 404002 Double Frame: it steel insert $1,705.00 $1,671.00- 404002 2 Double Fromm-FWI&egl juej,2 3700003 1 Front Axle-spec* ( 100.00) $254 1 .002 $ 330U001 2 MFS-18,18,0000. Rear AXI,Lube pmp 2 330444 Rear Axle- S spec $2.775.00' NA RT46-160.46.00OL 3500004 1 Rear Suspension-i pecify $715.00' NA IHAM-460.44000LB. Rear Suspension-specify NA NA rig2o 2 Rigid Lift Axle:Pusher/Tag 20,000 1 rating air lift to include 11 - .5 fires NA $12,500.0021 with steel wheels st2O 2 Steerable Lift Axle:Pusher/Tag 20,000 lb rating air lift to include 11 -22.5 tires NA $15,500.002 with Mel wheels 1220021 Front Engine PTO Provision(FEPTO) $590.00 1 $579.002. 1220022 FRONTENGINEPTOPPEP 1 5000002 LCF with right hand steering $800.001 $58g.002.. 5000002 2 5000003 1 LCF with dual steering $4,885.00' $3,640.002; 5000003 2 LEFT IbWD AND RIGNT HAND SIT 1 5900092 LCF Low Profile with left hand steering NA $321.00 2 A AYIFM CD 2 sampleports 2h LCFLow Profile with dual ste NA $140.00 2- le Enim&Tramminion SoMde 0,,,:Inrf LCF Low Profile ith dual steering&right hand stand up NA NA 1033 Page 233 of 715 VEHICLE: ACX64(ALTERNATE DEALERS) DEALER: GENERAL GMC TRUCK GENERAL GMC TRUCK Palmetto Ford Truck Sales, GENERAL GMC TRUCK SATES&SERVICE,INC SALES&SERVICE,INC Inc. SALES&SERVICE,INC ZONE: westam Nordiern C souffiem RASE PRICE: $154.792.00 S154.782.00 $165,200.00 $153,992.00 333014 2 Driver controlled diffmmial lock I Std 1 $1,225.001 HEILFEL Refuse body- to model bid and description $106,258.00' $155,000.00 as,2 HEIL HALFIPACK FRO LOADER 28 YARD W1 12 YARD HOPPER AutonwedSide LoaderRdkst -C® (Choice afRed.New Way.Labrie,McNisihis or Bridgeport) Requires Heirry HaderPackagr-Comact Dealer Fai-Conipirse Specs and t- leoptions 2 HEILASL Optional mounted body-specify $120,319.00' $149,900.002 ASLNW 2 HEIL DORA PACD RAIL 33 YAW A VMM476D SIDE LOADER I New We),31 YwdAmloSide Loader-Requires Hamy Hader Package-Contuct Dealer For Complete Specs and Clalomiegbic Witan,2 - HEILRL Optional out body-specify $65,842.00' $118,143.00' FEL 2 HBIL DURA PAC 25 YARD REAR LOADER Refuse Bod5,P)uw End Loader-(Choice ofHeil,New Wai-,Labile,MeNellus or Bildgeppro Requws Heler Package-Cuntact Dealer Far Complete Specs and Cle WOMB 2 NEWWAYFEL 2 ` CNB 40 YAnal mounted body D I -specify $99,94,6.00' $91,616.00' RearLoad MAMMOTH RD FRONTEArLOADER Refiae Bo4,Rear Loader-(Choice qfHell.Now Way.Labric,McNallur or Brukepart)Requires Hgavy Hmdgr packmgv_CGRAW Dealer Far Complete*csand CWeau.-akic Wams 2 'PMWWAYASL Optional mounted body-specify $117,407.00 $74,250.00 Rollonoff 2 NE W NA Y SID WNDER 31 YARD A UTOM4 TED SIDE LOADER Refuse Bmt--Hell Roll On lRoll 0 .ffRequirrs Heary Hai tier Package-C t Dealer For Couple to Specs and Cuejen!ala pacne 2 NEWWAYRL Optional mounted body-specify $69,374.00' $8,964.002 ALS 2 NEW WAY KING COBRA 25 YARD REAR LOADER Auto Imbe S)ata inforAwtomated Side Loader 2 WITTKEFEL Optional mounted body-specify $103,399.00' $32,988.002 CUR 2 WnYKE SUPE RDU77 40 YARD FRONT END LOADER 0irrolto Can Asy 2 LABRIEASL ' Optional mounted body-s ci 112,002.00' $79,000.00' CRANE 2 LABRIE A UTOMM RIGHT HAND 31 YARD A UTOMA TED SIDE LOADER Crew Bad options 2 y-Requires fleany Hauler Package-Comact Dealer For Cat !e Specs and Custom1wide LEACHRL Optional mounted body-specify $59,298.00' $87,769.002 KNUCKLE 2 LEACH 2 -1!125 YARD REAR LOADER Knuckle Boom Loader-Requires Hemy Hauler Package-Contact Dealer For Conoew Specs and Cusunnizable pdow 2 LOADRL Optional mounted body-specify 160,955,11' 114,241,1024 Grapple 2 LOADMASTER EXCEL S-25 25 YARD REAR LOADER I GrWle Body-Requirts Heavy Hostler Package-Contect Dealer For Complete Specs and C,u,j=1zabjc Wow 2 WAYNEFEL Optiortal mounted body-specify $101,567.00' $111,612.002 lee WA YNE TF7AN 40Y FRONT END LOADER Recycle Bot,-(Choxe of Hell.New Way,Labile,McNell us-Bildppo Requires firmy Haider Package-Contact Dealer For Coniplete Specs and C eptiewl WAYNEASL Optional mounted body-specify $120,866.00' $78 50().002, MSL 2 WAYNE CURBTENDER 27 YARD W14 YARD HOPPVTOM4TED VDE LOADER I Adenual Mde Loader Rdkm D-wk-(Choice of ed.Now Way,Labne,McNeflue or Bildgep" Requires Hemy Hauler Package-Contact Dealer For Complete Specs and CmiamL-able® 2 1034 Page 234 of 715 VEIHCLE: ACX64(ALTERNATE DEALERS) DEALER: GENERAL GMC TRUCK GENERAL GMC TRUCK Palmetto Ford Truck Sales, GENERAL GMC TRUCK SALES&SERVICE,INC SALES&SERVICE,INC Inc. SALES&SERVICE,INC ZONE: Western Northern central Southern BASE PRICE: S154.782.00 $154,792.00 $165,200.00 $153,882.00 .MC74OLRL Optional mounted body-specify $75,277.00' $399,999.002 Custom 2 MCNEILUS ADDEL 2316 25 YARD REAR LOADER Casim Bo#to meet your needr 2 MCNERYEL Optional mounted body-specify $111,193.00' $357.002 5140001 2 ACNUS MODEL 4029 40 YARD F LOADER Autorm-Exedhgr Cab Guard-Remumendedfor Frad End Loader Opcpaijon,2 MCNEMASL I ional mounted body-specify $109,927.00' $652.00' UNDER 2 AXNEILUSMODEL 284.9 28 YARD AUTOMATED S1DE LOADER Undemoalft Coa Protection 2 2l ci $156.002, 539001 Optionamounted body-spefy NA Diantand Plate Flow 2 5000004 1 Optional equipment-specify $9,400.00' $1%.00 2 4690010 2 LCF WITH DUAL STEERM,LEFT HAND SITAND RIGHT HAND STAND UP I oil pan Gumd 2 3170007 1 Optional equipment-sr $350.00 $113. 2 130021 2 TRANSAffMOHP TO PREP I 100 Gal Fuel Tank 2 27AOOOI I Optional equipment-specify $9,675-00 1 $122.002 8140002 2 ALLISON TRANSMISSION RETARDER Battery Shw Olch 2 1 1 2 371T'01 2 Optional equipment-specify $310.00 $858.00 620001 FRONTAXIE A UX LOAD CUSHIONS Exterior Sun r ysor 2 5900006 1 Optional equipment-speci $275.00' S2,399.00- MUNSPC 2 AMFMR4DIO,ROOF MOUNT? MA micipa I Interior Upgrade Pac& Bat Shut Off,1bdAir Cab Tilt Assist,Power.firrars,Paiver Windows,Radio&Saw Upgrade.T 8520001 r ipment-specify $75.00' $900.0011 TAG 2 CORNER AMRKER LIGHT 97RED TO BA rTERY SHUT OFF Tog&Aqb&Won FEE 2 661002 1 ional equipment-specify $295.00' NA AIR Assiv r-4B 77LTPUMP 1 6220017 Optional equipment-S ecify $570.00' NA BLACKPOWER MIRRORS q - 5120001 Optional equipment-s i $750.00' NA POWER NZNDO M LEFTAND RIGHT 930921 1 Optional equipment-specify $504.00 NA 1425165R22.1 FRONT TIRES 1 933469 1 Optional equipment-specify $2,072.001 NA 315180 2. MR TIRES I 26A2002 1 'Optionalequipment;Zcify $610.00' NA ALUSON FUEL SENSE 333014 Optional equipment-specify $1,250.00' NA FOUR WHEEL REAR DIFFERENTMI,LOCK 1035 Page 235 of 715 VEMCLE: ACX64(ALTERNATE DEALERS) DEALER: GENERAL GMC TRUCK GENERAL GMC TRUCK Palmetto Ford Truck Sales, GENERAL OMC TRUCK SALES&SERVICE,INC SALES&SERVICE,INC Inc. SALES&SERVICE,INC ZONE: western. Nordwrn Comml Southern BASE PRICE: $154,792.00 $154,792.00 $165,200.00 $153,882.00 359001 1 l equipment-specify $202.00' NA 4 REAR SHOCK ABSORBERS 1 4680010 'Optional equipment-pecify $200.001 NA ENGINE OIL PAN GUARD TF2d[PTAG Temporary tag TEMPORARY TAG I No Admin Come incl., $25.002 tamp 2 TRANSFER Transfer existing registration(must provide tag number)TA&SFER EmsnNG $200.00 $550.00, tt 2 REGISM 77ON 1A Cost$2A.50' NEWTAG Now state tag(specify state,county,city,sheriff,do.)NEW TAG t Aftin Cost$24.50, $300.00' $900.00 21 nt 2 Maintenance Plan-specify NA NA 'Maintenance Plan-specify NA NA Maintenance Plan-s eci NA NA 899A203 Warranty-specify $1,101.001 $1,100.002 EDGe 2 ALLISON TRANSAESNON 5 YEAR WARRANTY Allmon 5 year Extended Warranty Edge 2 999B213 1 -specify $1,300.00' $924.00 2, AFTER 2 CUMAd.VS ENGINE WARRkVTY 5 YE4W300 000 ABLE PPI,JSY ENGINE Afier 71-rannew Eriended Warrona--Requires PPI Camunins Extended as no,2 89911208 Warranty-specify $3,600.00' NA CUAMNSENGINEWARRANTY SYEAR1200,000hfiLESI,L9ENG CLTM Diesel Warranty-specify NA $3,549.00' Cun,PPI E.Vjeft&d Wappa&ty 2 Diesil.Warranty-specify NA NA Diesel Warranty-specify NA NA2 Optional to alt Wwmip Plant Available-Confaci Dealerfor Infmmlion andprivieg 2 1036 Page 236 of 715 GENRAL GMC TRUCKSALES&SERVICE,INC d/b/a VOLVO TRUCKS OF PALM BEACH 360 S MILITARYL WEST PALM CFI,FL 33415 1- Florida Sheriff's Association Contract Number: FSA17-VEL15.0 Specification: #16 District: Southern ORDER CODE I $1539882.00 ADD OEM= ENGINE1012002 404002 DOUBLE FRAME FULL STEEL INSERT 330444 REAR AXLE IT1146-100 $0.00 Ind. 3500004 REAR SUSPENSION HMX4046,000LB Ind. 371701 ICushlons $310.00 122002 FRONT ENGINE PTO FEPTO PREP SSM.00 I S900006 AMFM RADIO 7 HEIL HALF PACK 28YARD $114,045.00 CUROTTO iNTERGRATION KIT $IS,765.00 CUROTTO-CAN COMPLETE $28,913.00 NEWTAG NEW TAG $300.00 T BLAOC PWR MIRRORS $570.00 SUB MAL OPTIONS 17 ADJUSTED BID , PETER BARBER 772-486-2182 FE L Page 237 of 715 QUOTATION Prepared For Ship y: BIDDERSFlorida Truck Dealer Sunbeft Waste Equipment Floridah I n Tampa Ingram Equipment _... VALID T. SUBMITTED . , I _. .. QUOTE UE REFERENCE ROM NUMBER _ T F OF ORDER RECEIPT Y WI POINT TERMS FEL-FSA 2019 10-1-2018 1Year HeilDeale� __. _. . 4vv. TBD at Time of Order Dealers Driveaway Dealership Net 30 �C II I Pack Front End Leader-2 112 yard hopper Pump:ftogand gem Front Mount Vane Pump Mounting Full Body Comers 1:Third Eye Camara Tailgate u onitor Paint Single Paint Color–Dupont lmron 5000 Freightne Warranty:Total(1) n r Total Body and Options Curatto 11 . I 1 28,913.00 OPPORTUNITYTHANK YOU FOR THE 1 If you have anyquestions In this quotation,please feel free to contact . Draw II Jim Norris Joe VJng Sunbelt Waste EquipmentIngram Equipment 1 N.W.2 5701 North 5&St. 11 Monroo Dr. Pompano a ,FIL 33089 Tampa,FL 33687 Pelham,AL 35124 1- 7 1 10 20 1 II 813-786-7748 ll Jnonb@Tampecrons.com klmn"Unwa� ��„r12rr—a u Page 238 of 715 Prepared Leonard Prepared For GREG TISH Quote Id QA 80 De FLORMA SHERIFF ASSOCIATION Phone:(561)686-8906 Quote Number:Q0029590 02/02/2018 �. w GVW Rating—60,000# T T Suspension i , i. Front Wheels 1 59,100# Front Tire Size And 20 400# Rear Tire Size And 4$ 000# T _� I Tr ' q Front Brakes 20,000# Rear Brakes 52,000# E Front Axle t20,000#�'Rear Axle 40,000# PSI Front PSI 130.0Rear PSI 90.0, Price Luvel®20161022201&A Friday,February ,2019 PaP 1e 239 of 715 11013:3 'T Prepared By Leonard De ti Prepared For GREG TISH Quote Id:QAWV80= FLORIDA SHERIFF ASSOCIATION Phone:(561)686-8906 Quote Number:Q0029590 02/02/2018 Chassi's Specification Description FrMt Weight Rear Weight Price AUTOCARTRUCKS 0 ENG0001 ENGINEERING GROUP AUTOCARENOINEERING IDENTIFIER S OW002 MODELS ACX64 0 5000003 CABSHELL WAIL Dkffg M AND RH'grr 0 I00U00I CUSTOMERTYPE MUNICIPAL VEHICLE ADAPTATION 9 114010 COUNTRY OF USE UNITED STATES STD MARKET ADAPTATION SOLUTION • C049999 BODY COMPANY UNDETERMINED I ALTER TO SPECIFY • C019999 APPLICATION UNDETERMINED/ALTER TO SPECIFY • CO29999 BODY TYPE UNDETERMINED/ALTER TO SPECIFY • C03001 TERRITORY EAST COAST • C069999 BODYSTYLE UNDETERMINED/ALTER TO SPECIFY • C059999 TOTAL BODY CAPACITY UNDETERMINED I ALTER TO BODYIHOPPER SPECIFY • C070001 FUEL SYSTEM TYPE DIESEL • C090001 REAR SUSPENSION TYPE STD/BEAM TYPE REAR SUSPENSION • C090003 AXLE QUANTITY 3 AXLE • D010200 FRONT GAWR 20000 LBS • D020400 REARGAWR 40000 LBS • D100600 GVWR 60000 LBS ENGINE S 1580001 ENGINEVOCATION COMMERCIAL-DOMESTIC (DOT) 0 1010075 ENGINE ASSY ISX12'13 350HP 12100 1450 LB-FT,CUMMINS 9 4460001 FUELTYPE, ULTRA-LOW SULPHUR DIESEL FUEL REQUIRED S 972A00I SPECIAL EMISSION 50 STATE-CALIFORNIA CERTIFICATION LABELS CLEAN IDLE CERTIFIED (DIESEL) ENGINE EQUIP ..........--- Price Level:2016102220 18A Friday,February 2,2018 Pw PA@e 240 of 715 11:13:34 AM EST Prepared By Leonard SHERIFFQuote Id:QAWV&O= FLORIDA ASSOCIATION Phone:(561)686-9906 Quote Number:Q0029590 12 071 ENGINE CONTROL DEFAULT SPECS SPECIFICATIONS 1290004 CUMMINS 500 COMMUNICATION 132034 ENGINE PROTECT AUDIBLEMSUAL ,LWL 4390010 4120 10 FILTER W/ MOUNTED H20 PROBE&12V ELEC HEAT 17005 FILTER-FUE1,ENGINE CUMMINS SPIN-ON MOUNTED 175 001 ENGINE OIL STANDARD ENGINE 2000004 RADIATOR 1300 SQ.IN.,2-ROW HIGH 2080001 2-SPEED FAN 5 2090001 RADIATOR COOLANT EXTENDED LIFE COOLANT 2120001 RADIATOR SURGE TANK SURGE TANK WITH FILL 00001 AIRCLEANER 15"ONE STAGE EPG CLEANER 226001 AIR INTAKE RAIN CAP BLAM HOOD TYPE 2300006 MUFFLER SYSTEM HORZ DPF W RH VERTICAL SCR 2310003 EXHAUST SHIELDS DPF&SCR SHIELDS 2320003 EXHAUST STACKS VERTICALDIFFUSER,SINGLE STAINLESS STEEL 2390003 UREA DELIVERY SYSTEM LH FRAME MOUNTED,10 A .CAPACITY 5300001 ENGINEIEXHAUST COVER ALUM TURBONWHAUST PIPE DEBRIS 700026 AIR COMPRESSOR CUMMINS WABCO 19.7 CFM COMPRESSOR 1Y 39 MT P 8020004 ALTERNATOR DELCO112Y 160 AW P010065 6 LIMITSPEED 0015 ENGINE IDLE SHUT DOWN ENGINE IDLE SHUTDOWN ENABLED(1 ) 0001 CRUISE CONTROL CRUISE o PARAMZTER P110000 PTO REGEN INHIBIT PTO REGEN INHIBIT THRESHOLD TIMESHOLD=0 MPH P641200 RPM PTO MODE 1200 RPM MAX IN PTO 01200 PTO SET SWITCH PTO SET SWITCH=1200 RPM 711000 PTO RESUME SWrTCH PTO RESUME SWITCH=1000 RPM Price Level:20161022201 RA Friday,February 2,20 18 Pap Tbg@e 241 of 715 11:13:34 AM EST Prepared Leonard DeSanti Prepared For G TISH Quote Id:QAWV80EHEK YA SHERIFF ASSOCiAnoN (561)686-890.6 Quote Number:Q0029590 30500 PTO RANT RATE PTO RAMP RATE INCREMENT INCREMENT =500 RPM P930000 IGNORE VSS IN Pro MODE DISABLED TRANSMISSION 2590003 VOCATION RDS REFUSE-VOC 400-XXX S 2690014 CONTROL MODULE REFUSE !A , 142 0001 TRANSMISSION SHIFT PRIMARY PERFORMANCE I SECONDARY TRANSMISSION SSI RETARDERAUDIBLE RETARDER AUDIBLE ALARM ALARM 2700029 TRANSMISSION ALLISON 4300 SEIUS.6- IPIr 284016 I PUSHBUTTON CONTROLSCONTROLS 286005COOLER-TRANSMISSION I 290003 TRANSMISSION OIL OIL FILL TUBE/DIPSTICK FMLJCHECK LEVELSENSOR 292004 TRANSMISSION TRANSYNDC LUBRICANT AUTO TRANS FLUID 013 DRIVESHAFT-MAIN SPICER 1 810HD HALF ROUND FRONT AXLE 37000 S- 0 STEER AXLE,200000 CAPACITY S 3690005 FRONT AXLE POSITION 52.5 INCHES 371133 FRONT SUSPENSION9500 LOW CAMBER FLATLEAF 20,800 O CAPACITY 371M SUSPENSION,FRONT AUX NO AUX LOAD CUSHION PROVIDED 373002 SHOCK ABSORBERS- DOUBLE ACTING SINGLE FRONT HEAVY DUTY 904011 STEM HUB PILOTEDA5MM LT CIRCLE 0001 SCOTSEAL PLUS YL 10001CRZYTELHUBCAP 374002 FRONT AXLE LUBRICANT SYNTHETICDANA SPICER EP75W90,OR EQUIV 751 16.5X6 QP FRONT AXLE 754012 BRAKE SLACK ADJUSTERS HALDEXAUTOMATIC -FRONT AXLE 755001 DUST T DUST SHIELDS-FRONT BRAKES BRAKES 1001CASTIRON Price Level:20161022201 SA Friday,February 2,2018e ge 242 of 715 11:13:3 Prepared By Leonard DeSanti Prepmrd For GREG TISH Quote Id:QAWV80EHX FLORIDA SHFMFF ASSOCIATION Phone:(561)686-8906 Quote Numb 5 1)686- bQ0029590 107 STEERING GEAR INTEGRAL POVVM STEERING WILEFT HAND RAM 387003 FOUR QUART REMOTE RESERVOIR MOUNTED REARAXLE 330N41 -14 /.5" HOUSING&TANDEM (40000 S) 330U98 REAR AXLE LUBE PUMP NO LUBRICATION PLW 331529 REAR DRIVE AXLE RATIO 519 35 003 REAR SUSPENSION HENDRICKSON HMX-400 SUSP @ 5 "AS 351013 REAR SUSPENSION BEAMS 54 INCH STEEL RUBBER BUSHED 005 TORQUERODS LONGITUDINAL TRANSVERSE BUSHED 9130001 10 STUD 3400001 REAR AXLE BREATHER STANDARD AXLE BREATHER 10001 SCOTSEAL PLUS XL 7610003 , MERITOR 16.M Q PLUS REARAXLE 764007 BRAKE SIACK ADJUSTERS HALDEXAUTOM.AnC TANDEM-REAR AXLE 765 001 UST SHIELDS BRAKES BRAKES 791012 E MGM STOPGARD PARKING,TYPENENDOR (4) 910001 CASTIRON 9002 S CHASSIS PARK BRAKE,CHASSIS BRAKE 741047 BRAKE CONTROL SYSTEM BENDIX ABS 4S/4 CHASSIS 400207 WHEELBASE 207 INCHES 1 10411 012 FRAME RAILS 319"VARIABLE DROP STEEL, EXTB 409002 FRAME CROSSMXMBER- ALUMINUM CENTER 4110002 END CLOSING REQUIRED 4120002 FRAME BOLTS HUCKSPIN CROSSMEMBERS l STEEL 4 PINS 8742000 WIRING,BODY RP 170 COMPLIANT INTERFACE Prioc Level: 1 1 2 1 SA Friday,February 2,2019 Pap PAje 243 of 715 11:13:34 AM EST y S For G TISH nate Id: A 0 FLORIDAASS TION Phone:(561)696-8906 Quote Number:Q0029590 014 BACKUPALARM ECCO SMART ALARM SA917 430020 FUEL 75 GAL 26"DIA UNPAINTED ALUMINUM 4470001 LH IFUEL TANK SPACERS LHFUELTANKSTANDARD HEIGHT 432002 FUEL TANK STRAP/ PAINTED STEEL,L SUPPORTLEFT 4290001 TANK MTD FWD LHS- STANDARDLEFT (I ) 5 BATTERY BOX STEEL BOX 3 BATTERY,LBS 160001 BATTERY BOX SPACERS BATTERY BOX STANDARD HEIGHT 9090001 BATTERY BOX DRELLING BOX LOCATED AS FAR FORWARD AS POSSIBLE 810089 BATTERY 3 JOHNSON CONTROL 3 I 12Y 225OCCA 9140002 SHUTOFF /LOCKOUT,NO SWITCH EMERGENCY RR%4FER.STUDS 7110001 T TANKS 7090002 TANKS IN STANDARD POSITION 715 T -2 AUTOMATIC 715T001 AIR RESERVOIR DRAIN PETCOC&ALL TANKS SYSTEM 713023 AIRDRYER BENDIXADIPWIHEAT 7100003 AIR DRYER DRILLING AIR DRYER MOUNTED OUTSIDE RAIL,LHS 724001 AIR LINE&4CAB SAE J844 NYLON TUBING 72 001 J844 NYLON TUBING CAB EXTERIOR 4510001 UAL SELFCLEANING ENTRANCEMOUNTED STEPS 462004 MUD FLAPS-FRONT FRONT FLAPS WHEEL pi CAB DOORS STEEL a0 MIRROR PANE QUANTITY DUALPANENBRROR 017BLACK. COAST REMOTE W IL CONVEX 6190002 MIRRORARMS RETRACTABLE , STAINLESS STEEL 6230006 "CONVEX BLACK 6180002 DOWNVIEWMIRRORS SINGLE DOWN VIEW MIRROR,LH SIDE 6240I GRAB HANDLES-ENTRY BRUSHED SS GRAB HANDLES 630026 CAB 631001 HORN-ZLECTRIC SINGLE Priee 1:201610222018A Friday,February 2,2018 PWIRAae 244 of 715 11:13:34AMEST Pconard DeSand Prepared For GREG TISH QYALWV80IIIX FLORIDA SHERIFF ASSOCIA11ON Phone:(561)696-8906 Quote Number:Q0029590 S 661001 CAB TILT MECHANISM- HYDRAULIC TILT C.O.E. S 6720001 GRELLE AUTOCAR GRILLE S 675001 RUG SCREENS BUG SCREEN MOUNTED BEHIND GRILLE S 6910001 FENDER EXTENSION& IMPACT RESISTANT POLY FRONT FENDER 0 693002 UNDERCOAT CAB CORROSION INHIBITOR CAB INTERIOR ............. 0 380003 STEERING WREEL 19 INCH DIAMETER(FOR STANDUP:18"LH,16"RH) 0 391001 STEERING COLUMN FDMD POSITION 0 5200003 SKAT-DRWER BOSTROM T905 MID-BACK, AIR RIDE 0 5210003 BEAT-PASSENGER BOSTROM T905 MID-BACK, AIRRIDE S 52200CTABLE S 523003 SEAT BELTS-PASSENGER THREE POINT RETRACTABLE S 526014 SEATINSERT BLACKCORDURA 8 538001 CARPET&MAT MAT WITH FOAM BACK 9 5390001 CABINTERIOR AUTOTUFF INTERIOR UPHOLSTERY S 5500001 CENTER CONSOLE CENTERCONSOLE S 5510001 REAR CONSOLE REARCONSOLE 8 5930001 ASH TRAY ASHTRAY MTD IN CONSOLE CAB CLUVIATE CONTROL 8 060001 CAB TEMPERATURE AIR COND INTEGRAL WITH SYSTEM HEATERMEFROSTER 0 612001 AIR CONDITIONER STANDARD(RADIATOR CONDENSER MOUNTED) GAUGES&INSTRUMENTATION ------------ 8 0570002 INSTRUMENTS SALES PEG STANDARD GAUGES (VOLTAGE AND OIL PRESSURE INCLUDED IN VEHICLE DISPLAY) 8 1430001 TRUCKELECTRICAL VEHICLE CONTROL UNIT CONTROLMODULE S 1362000 TACHOMETER/RPM ELECTRONIC TACHOMETER TACHOGRAPH S 1372000 GAUGE-HOURNIETER HOURMETER INCLUDED IN ON BOARD DISMAY S 225009 AIR INTAKE RESTRICTION GRADUATED,AIR CLEANER INDICATOR MOUNTED 0 3190001 PTO CONTROLS PTO ELECTRIC CONTROL SWrICH 8 4390001 GAUGE-FUEL LEVEL ELECTRONIC FUEL LEVEL .................... Price Level:20161022201 B-A Friday,February 2,2018 PaP7FP&ae 245 of 715 11:13:34AMEST Prepared By Leonard DeSant! For GREG TISH Quote Id:QAWV80M FLORIDA SHERIFF ASSOCIATION Phone:(561)696-9906 Quote N ber:Q0029590 LIGHTING 6HALOGEN 410002 LED FRONT TURN SIGNALS FRONT 0003 SIGNAL& SELF-CANCELING TURN FLASHER SIGNALS 8510002 ]LAMPS-MARKER AMBER LED ROOF MARKERS 59001DAYTIME 700001 CIRCUIT PROTECTION AUTO CIRCUIT BREAKERS DEVICE 509001 IGNITION IGNADOORS UNIQUE PER TRUCK 730001 WHUNG-CAB RADIO SHUT-OFF REVERSE FRONT TIRES/WHEELENDS 9050015 22.5x9.0"STEEL HP,5.25" INSET, S 930469 TIRE SIZE&LOAD RANGE 31518=223L 9310039 TIRE MANUFACTURER& GOODYEAR G289 WHA TREAD-FRONT (RATED TO 10K) REAR TIRES/WHEELENDS 91 014 .5 .25"STEEL W 5HH 933062 TIRE SICZE&LOAD RANGE 11 . 9340043 TIRE MANUFACTURER& GOODYEAR 0192 RSD PAINT 950001 CAB PAINT SCHEME SINGLEL PAINT 9550001 CAB PAINT TYPE STANDARD WHITE 9 010 PSS-NO007EX STANDARD7 911 CHASSIS COLOR BLACK P3036 997949 AS CHASSIS,UNPAINTED ORCHROME 989401 DISC WHEEL OR IUM STEEL,MOAT WHITEB COLOR ALLTM-UNPAINTED ADDITIONAL OPTIONS 899Oa2 CHASSIS WARRANTY STANDARD WARIUNTY 999A200 TRANSMISSIONALLISON 3YR.WARRANTY WARRANTY 001 ENGINE WARRANTY CUMMINS STANDARD WARRANTY Price l:20161022201&A Friday,February 2,2018 Page RRA§e 246 of 715 11:13:34 AM EST Prepared By Leonard DeSmid Prepared For GREG TISH Quote Id:QAWVSOEFIX FLORIDA SHERIFF ASSOCIATION Phone:(561)686-9906 Quote Number:Q0029590 S 979015 FL43ORPIAN 15 DAYS FLOORING 0 9 O02 MISC I ORDER CHANGE PDICHARGE FEES(FET EXEMPI) OTHERS S R010999 READY TRUCK SPEC NO READY SPEC S 133003 ACCELERATOR PEDAL& WILLIAMS ACCELERATOR LINK 0 9720005 CERTEFICATION- COMPLIES WrM 2013 U.S. EMISSIONS EMISSIONS Prioc Level:201610222018A Friday,February 2,2018 PAV9KAe 247 of 715 11:13:34 AM EST —�j rr �1 Im" GENRAL GMC TRUCKSALES&SERVICE,INC d/b/a VOLVOF PALM BEACH 360 S MILITARY TRAIL EST PALM BEACH,FL 33425 561 561-697-8429 Florida ' Association Contract - 1 . Specification: #16 District: Southern ORDF,R CODE ID QUOTE $153p882.00 ADD DEDUCr 1012002 ENGINE UPGRADE CUMM L9 350 H.P. $1 ,27- 66,000 GVW UPGRADE66,000 $3AM-00 404002 DOUBLE FRAME FULLSTEELINSERT $1,705.00 330444 REAR AXLE RT46-160 $0.00 Incl. 3500004 REAR SUSPENSION H 046,000 LB $0.00 Incl. 3170007 TRANSMISSION PREP PTO PREP $350.00 F LH Drive 5900006 AMFMI $275.00 LBEATH 60K HOIST $48,004.52 US-OR-174 FENDERSTARPT8 INCLUDED Adjustment US-EX-174 Extendable Tall $4,303.00 NEW TAG NEW T $300.00 6220017 BLACK PWR MIRRORS $570.00 SUB TOTAL OPTIONS $58,997.51 ADJUSTED BID AMOUNT $199,682.51 PETER E u r r aerr I c.c 772486-2182 Page 248 of 715 Salesperson. Joseph Waste Equipment Tampa,4902 South 1fith Avenue,Suite E, FL 33619 Office: 813-241-1900 813-241-1990 Joe@waste-eguig.com I'Quoted o erf GMC ' � ri r T I ri rt tin Option Number Descri ion L- - -174 CFS 201 UTE SQ-06098] GALBREATH US-OR-174 STANDARD 0, QX-GALBS OUTSIDE RAIL ROLL-OFF HOIST FACTORY MOUNT- L CABLE IST. INCLUDES UCBOLTS, DUAL VISCOSITY OIL,TWO( ) PART EPDXY PRIMER PIT. TI : QX-GAL-TCMTG MOUNTINGUSED CHASSIS IS SUBJECT TO ADDITIONAL CHARGES, FACTORY MOUNTS ON A CA CHASSIS E UI E THE ADDITION TCMTG3 FOR TRUE MOUNTC . FACTORY MOUNT-PIONEER STRONG-ARM ' I I (HYDRAULIC QX-GAGANTRY)-T ( )SPOOL LVE INCLUDED-PI CONTROL LVE L- AND IV TER-TARPER PLATFORMINCLUDED IONLY,ADD TPOP OR TPOPI IF NEEDED_ FACTORY MOUNT-MUNCIE DRY SPLINE PTOFOR AUTOMATIC TRANSMISSION L- -HOT SHIFT- US SERIES CABLE IST 0)(-GAL-,17A STEEL TOOLBOX-20"X 16" 48" - L-TI ST FACTORYT-INSTALL TOOLBOX IST WITH SIDE MOUNT OIL RESERVOIR QX-GAL-1AAA SHIP OUT-CONTOURED T STEEL TANDEM AXLEFENDERS FOR AXLE SPE F "- 5"-SI TA L SPREAD ® AL-I 1 ,A. TSF " - - L-16NS NYLON RATCHET REAR HOLD DOWNS AND STATIONARYL 7777 ON THE BUMPER - L-LIT K LAN a F,I U FLA I L INI I H I-U L L 5 U P FU H 1 - A QX-GAL SUPPORTED ROLLERS- REDUCES WEAR ON THE REAR ROLLERS(OR MODELS ONLY) IHOIST UP ALARM AUDIOINTERRUPTER-ALARM SILENCED I QX-GAL-HAI IS APPLIED QX-GAL- FACTORY TCMTG3 MOUNT-ADDITIONAL CHARGE FOR MOUNTINGC - VER TANDEM AXLEC SIS QX-ADJUSTMENT JU T JUST....E T TO US-EX-174 _ QX-REMOVE REMOVE - L-1 S QX-GAL-NHSD Nylon Rear Hold Downs in Lieu of Stationary ear Hol s- / -Includes Deduct for Stationary ear Hold Downs STEELSURCHARGE STEEL SURCHARGE SHIPPING II Page 249 of 715 Applicable taxes and fees can be added at anytime as required by law. All above items are subject to ai applicable manufacturer surcharges. Subtotal: FET(If applicable): Sales Tax 6.5%: TOTAL: Page 250 of 715 Date 1 r,ce 21,522.36 6,120.97 , 337.82 2,536.61 7S 415.76 48-36 597.33 361.45 $ 377.5$ 147.64 72 . 5 318.18 4,303.00 (377.58) 233.00 1,200.00 Page 251 of 715 wallability and 7 Page 252 of 715 Prepared By Leonard DeSonfj Prepared For GREO TISH Quote Id:QAWVBW3 I K FLORIDA SHERIFF ASSOCITION Phone.(561)686-8906 Quote Number:Q0029593 Chassi's Specification 02/02/2018 Dascrip6on Fmnt Weight Rm Weight MCC AUTOCAR TRUCKS 0 ENG0001 ENGWEERING GROUP AUTOCARENGINEERING EDExTnqm S 0040002 MODELS ACX64 S 5000001 CABSEELL SINGLE LEFT HAND DRIVE CAB 0 100 CUSTOMER TYPE MUNICIPAL VEHICLE ADAPTATION 8 114010 COUNTRY OF USE UNITED STATES STD MARKET ADAPTATION SOLUTION ................. 0 C049999 BODYCOMPANY UNDETERMINED I ALTER TO SPECIFY 0 C019999 APPLICATION UNDETERMINED/ALTER 70 SPECIFY 0 CO29999 BODY TYPE UNDETERMINED/ALTER TO SPECIFY 0 C03001 TERRITORY EAST COAST 0 0069999 BODY STYLE UNDETERMINED I ALTER TO SPECIFY 0 C059999 TOTAL BODY CAPACITY- UNDETERMINED/ALTER TO BODY/HOPPER SPECIFY 0 C070001 FUEL SYSTEM TYPE DIESEL 0 C080001 REAR SUSPENSION TYPE STDIBEAM TYPE REAR SUSPENSION 0 CON003 AXLE QUANTITY 3 AXLE 0 D010200 FRONT GAWR 20000 LBS 0 D020400 REAR GAWR 4,00M LBS 0 D100600 GVWR 60000 LES 0 ALL1299 ALLISON ISCAAN iSCAAN PASSED ENGINE .................. S 1580001 ENGINE VOCATION COMMERCIAL-DOMESTIC (DOT) S, 1012002 ENGINE ASSY L9'17 350HP/220ORPM/1150 LB-FT,CUMMINS 8 4460001 FUEL TYPE ULTRA-LOW SULPHUR DIESEL FUEL REQUIRED 8 972A0OI SPECIAL EMISSION 50 STATE-CALIFORNIA CERTIFICATION LABELS CLEAN IDLE CERTIFIED (DIESEL) --------------------------------- Price Laval:201610222018A Friday,February 2,2018 Page 253 of 715 11:07:40 AM EST Prepared By Leonard DeSand Prepared For GREG TISH Quote Id:QAWVSW31K FLORIDA SHERIFF ASSOCITION Phone:(561)686-8906 Quote Nurnber:Q0029593 ENGINE EQUIP S 128071 ENGINE CONTROL DEFAULTSPECS SPECIFICATIONS 0 129000.4 ENGINE ELECTRONICS CUMMINS 500K COMMUNICATION S 132034 ENGINE PROTECT AUDIBLE/VISUAL SYSTEMMARNINGS ALARMtLOP,HT,LWL 0 4382000 FILTER-FUEL,CHASSIS FLEETGUARD FS 1098 F/W MOUNTED SEPARATOR W/.PROBE AND DASH LIGHT 9 1700001 FELTER-FUEL,ENGINE SECONDARY SPIN-ON MOUNTED FILTER,REMOTE MID, S 1750001 ENGINE OIL STANDARD ENGINE OIL S 2000004 RADIATOR 1300 SQ IN..2-ROW JZGH CAPACITY ALUMINUM S 2080001 FAN&DRIVE-ENGINE 2-SPEEDFAN S 2090001 RADIATOR COOLANT EXTENDED LIFE COOLANT 0 2120003 RADIATOR SURGE TANK STANDARD SURGE TANK W/ SIGHT GLASS S 2200001 AIR CLEANER 15"ONE STAGE EPQ CLEANER DONALDSON 8 226001 AIR INTAKE RAIN CAP BLACK,HOOD TYPE 0 2302000 MUFFLER SYSTEM RH VERT HORIZ DPFISCR S 2310003 EXHAUST SHIELDS DPF&SCR SHIELDS S 2320003 EXHAUST STACKS VERTICAL DIFFUSER,SINGLE STAINLESS STEEL 0 2390002 UREA DELIVERY SYSTEM OVER-FENDER MID.,LH SIDE,10 GAL.CAPACITY S 5300001 ENGINE/EXHAUST COVER ALUM TURBO/EXHAUST PIPE DEBRIS SHIELD S 70OG26 AIR COMPRESSOR CUMMINS WABCO 18.7 CFM COMPRESSOR S 8200003 STARTING MOTOR DELCO REMY 12V 39 MT W/OCP S 8020004 ALTERNATOR DELCO REMY 36SI 12V 160 AAe S P010065 VEHICLE GOVERNED SPEED LIMIT 65MPH SPEED LIMIT 0 PD20015 ENGINE IDLE SHUT DOWN ENGINE IDLE SHUTDOWN ENABLED(15 MINUTES) 9 P030001 CRUISE CONTROL CRUISE CONTROL ENABLED PARAMETER S PI 10000 PTO REGEN INHIBIT PTO REGEN INHIBIT THRESHOLD THRESHOLD=0 MPH S P641200 RPM PTO MODE 1200 RPM MAX IN PTO S P701200 PTO SET SWITCH PTO SETS [ 1200 RPM S P71 1000 PTO RESUME SWITCH PTO RESUME SWITCH—1000 RPM .................... . ......................................................... Price Level:20161022201&A Friday,February 2,2018 page�ffg9b 254 of 715 11:07:40 AM EST Prepared GREG TISH I : y 1 a r SHERIFFQuota FLORIDA Phone: 06 Quote295 730500 PTO RAMP RATE PTO RAMP RATE INCREMENT INCREMENT 500 RPM P830000 IGNORE VSS IN PTO MODE IGNORE VSS IN PTO MODE— DISABLED TRANSMISSION S 25$0 -VOC 400-XXX CONTROLMODULE. REFUSE W/ - 12 26AOOOI TRANSMISSION SHIFT PRIMARY PERFORMANCE/ SCHEDULE/FUEL SENSE SECONDARY ECONOMY 27POODO TRANSMISSIONTRANSMISSION RETARDER AUDEBLE RETARDERAUDIBLE ALARM 2700028 TRANSMISSION ALLISON4500SERIES,6- SPEED 016 TRANSMISSION ALLISON CONTROLSOLS 05 COOLER-TRANSMISSION OIL TO WATERPE OIL S 290003 TRANSMISSION OIL OIL FILL TUBE/DIPSTICK W/ FELUCHECK LEVELSENSOR 292004 TRANSMISSION TRANSYNDSYNTHETIC LUBRICANT AUTO TRANS FLUID 30DO 11 DRlVESHAFT-MAIN SPICER 176OHD HALF ROUND FRONT AXLE 370 S-20 STEER 20N09 CAPACITY 3690005 FRONT AXLE POSITION 52.5 INCHES 371136 FRONT SUSPENSION 9500 LOW CAM13ER FlATLEAF 20,800 GROUND CAPACITY 371T98 SUSPENSION,FRONT AUX NO AUX LOAD CUSHION PROVIDED 373002 SHOCKABSORBERS- - FRONT HEAVY DLrI`Y 011 STEEL HUB PH.DTED,295MM BOLTCIRCLE l WHEEL OILPLUS XL 9210001 HUB CAPS-FRONT AXLE CR ZYTEL HUBCAP 374002 FRONT AXLE LUBRICANT SYNTHETIC,DANASPICER EP75W90,OR EQUIV 751003 , MERITOR 16.5X6 QP FRONT AXLE 754012 L C -FRONT AXLE 755001 UST S FRONT - BRAKES S 1001 ST[RON c 1:20161022201 SA Friday,February 2,2018 Page 11:07:40 AM EST g°e255of715 ti Prepared For GREG TISH Quote Id: 31 K FLORIDA SHERIFF ASSOCMON Phone:(561)696-8906 Quote Number: 0253 383101 STEERING GEAR INTEGRAL POWER 3 W/RIGHT 387003 FOURQUARTREMOTE RESERVOIR MOUNTED REARAXLE 3300041 40-14 W/.511 &TANDEM HOUSING(40000 LBS) 330U98 REAR AXLE LUBE PUMP NO LUBRICATION 331529 REAR DRIVE AXLE RATIO 5.29 350ON3 REAR SUSPENSIONC OHMX-400 SUS 5 "AS 351013 REAR SUSPENSION BEAMS 54 INCH STEEL BUSHED 358005 TORQUE RODS LONGITUDINAL TRANSVERSE RUBBER BUSHED 9130001 IRON HUB,HP 10 STUD 3 001 REAR AXLE BREATHER STANDARD AXLE BREATHER 9410001 WHEEL OIL SEALS-REAR SCOTSEAL PLUS 761M03 BRAKES-FOUNDATION, MERITOR1 . 7 Q PLUS REAR AXLE 7 007 BRAKE SLACK ADJUSTERS HALDEX AUTOMA71C -REAR AXLE TANDEM 765001 DUST SIBELDS REAR - BRAKES S 781012 CAM TYPE MGM STOPGARD PARKING,TYPLIVENDOR (4) 910001 BRAKE DRUM-REARCASTIRON BRAKES 729002 AIR LINES-PARKINGAIR LINES CHASSIS PARK BRAKF,CHASSIS BRAKE S 741047 BRAKEC L SYSTEM BENDIX ABS 4 4 CHASSIS 207 WHEELBASE 207 INCHES S 402104 FRAME-REAR OVERHANG 104" 403012 STEEL, T S 409002 FRAME CROSSMEMBER- ALUMINUM CENTER 4110002MEMBER-IF END CLOSING REQUMED 4120002 FRAME BOLTS HUCKSPINSUS CROSSMEMBERS S 460001 BUMPER-FRONT STEEL PAINTED REMOVABLES 480002 TOWING DEVICE-FRONT TWO S 8742000 WIRING,BODY RP 170 COMPLIANT INTERFACE Price Level:20161022201 2,2018 gee 256 of 715 11:07:40 AM EST Prepared or GREG TISH I : y F Quote (561)686-9906 Quote Number: 593 892014 BACKUPALARM ECCOT ALARM SA917 430020 FUEL TANK-LEFT75 GAL 2611 DIA UNPAINTED ALUMINUM 4470001 LH FUEL TANK SPACERS LH FUEL TANK STANDARD HEIGHT 432002 FUEL TANK STRAPI PAINTED STEEL,LH SUPPORT LEFT 4290001 DRHAXqG FUEL T - LEFT STANDARD(IF ) 8120005 BATTERYBOX STEM BOX,3 BATTERY,LHS 8160001 BATTERY BOX SPACERS BATTERY BOX STANDARD HEIGHT 1 BATTERY BOX D BOX LOCATED AS FAR FORWARD AS POSSIBLE 810089 BATTERY 3JOHNSON CONTROL 31 12V 225OCCA 8140002 J LOCKOUT,NO SWITCH EMERGENCY JUMPER STUDS 7110 001 TANKS 7090002 AIR TANK DRILLINGTANKS IN STANDARD POSITION 715002 WET TANK DRAIN !V- C 71 01 AIR RESERVOIRI ,ALL TANKS SYSTEM 713023 AIR DRYER BENDIX ADIPT 7100003 AIR DRYER DRILLING AIR DRYER MOUNTED OUTSIDE RAIL,LHS 724001 J944 NYLON TU13ING 729001 AIR LINES-MAIN,CHASSIS SAE J944 NYLON TUBING CAB EXTERIOR 4510005ACCESS, MOUNTED ENTRANCE STEP 462OD4 MUD FLAPS-FRONT FRONTFLAPS VMEEL 502001 CABDOORS STEEL 502T98 DOOR CHECK STRAPS WITHOUT DOOR CHECK STRAP 622C200 MIRROR PANE QUANTrrYMIRROR 6220015 LWR CONVEXCOAST 6190002 MIRRORARMS RETRACTABLES, STAINLESS s 0 6230006 MIRRORS-AUXILIARY HIGH MOUNT 8"CONVEX, BLACK 6180001 DOWN VIEW MIRRORS SINGLEDOWNVIEW MIRROR,RH SIDE 6240001 GRAB HANDLES-ENTRYS 630026 CAB ......_.................................................. ... LevelPrice :20161022201 Fri 11 ,F ,T 1 e 257 of 715 Prepared By Leonard DeSanti Prepared For GREG TISH Quote Id:QAWVBW31K FLORIDA SHERIFF ASSOCInON Phone:(561)686-8906 Quote Number:Q0029593 S 631001 HORN-ELECTRIC SINGLE 9 661001 CAB TILT MECHANISM- HYDRAULIC 77LT C.O.E. S 6720001 GRILLE AUTOCAR GRILLE S 675001 BUG SCREENS BUG SCREEN MOUNTED BEHIND GRILLE S 6910001 FENDER EXTENSIONS- IMPACT RESISTANT POLY FRONT FENDER 0 693002 UNDERCOAT CAB CORROSION INHIBITOR CAB INTERIOR 0 380003 STEERING ViMEL 18 INCH DIAMETER(FOR STANDUP: 18"I.H.16"RH) 0 3810002 STEERING COLUMN TILT AND TELESCOPIC STEERING COLUMN 0 5200003 SEAT-DRIVER BOSTROM T905 MID-BACK, AIR RIDE 0 5210004 SEAT-PASSENGER BOSTROM T90OF MID-BACK. FIXED TYPE S 522003 AT BELTS-DRIVER THREE POINT RETRACTABLE S 523003 SEAT BELTS-PASSENGER THREE POINT RETRACTABLE S 526014 SEATINSERT BLACK CORDURA S 538001 CARPET&MAT MAT WITH FOAM BACK S 534 CAB INTERIOR AUTOTUFF INTERIOR UPHOLSTERY S 5500001 CENTER CONSOLE CENTER CONSOLE S 5510001 REAR CONSOLE REAR CONSOLE 8 5930001 ASH TRAY ASHTRAY MT`D IN CONSOLE CAB CLIMATE CONTROL 8 060001 CAB TEMPERATURE AIR COND INTEGRAL WITH SYSTEM HEATERIDEFROSTER 0 612001 AIR CONDITIONER STANDARD(RADIATOR CONDENSER MOUNTED) GAUGES& INSTRUMENTATION ........................ S 0570002 INSTRUMENTS SAIZS PKG STANDARD GAUGES (VOLTAGE AND OIL PRESSURE INCLUDED IN VEHICLE DISPLAY) S 1430001 TRUCK ELECTRICAL VEHICLE CONTROL UNIT CONTROL MODULE S 1362000 TACHOMETERJRPM ELECTRONIC TACHOMETER TACHOGRAPH S 1372000 GAUGE-HOURMETER HOURMETER INCLUDED IN ON BOARD DISPLAY 9 225009 AIR INTAKE RESTRIC77ON GRADUATED,AIR CLEANER INDICATOR MOUNTED 0 3190001 PTO CONTROLS PTO ELECTRIC CONTROL SWITCH ............... Price Level-20161022201 SA Friday,February 2,2018 page 258 of 715 11:07.40 AM EST Prepared By Leonard DeSanti hqmmd For GREG TISH Quote Id:QAWVBW31K FLORIDA SHERIFF ASSOCITION Phone:(561)686-8906 Quote Number:Q0029593 S 4390001 GAUGE-FUEL LEVEL ELECTRONIC FUEL LEVEL LIGHTING_,____ 0 836005 LAMPS-BRAD SINGLE ROUND HALOGEN 8 8410002 LAWS-TURN SIGNAL- LED FRONT TURN SIGNALS FRONT S 9440003 SWITCH-TURN SIGNAL& SELF-CANCELING TURN FIASHER, SIGNALS S 85100M LAMPS-MARKER AMBER LED ROOF MARKERS 9 959001 LAMPS-RUNNING DAYT11%1E S 8700001 CIRCUIT PROTECTION AUTO CIRCUIT BREAKERS DEVICE RADIO/MISC ............................... 8 509001 KEY&LOCK SETS- DOOR&IGNITION SAME- IGNIDOORS UNIQUE PER TRUCK S 8730001 WIRING-CAB RADIO SHUT-OFF IN REVERSE FRONT TIRES/WHEELENDS S 9050015 WHEELS-DISC FRONT 22.5x9.0"STEEL HP,5.2511 INSET,51111 S 930469 TIRE SIZE&LOAD RANGE 315/80R22.5L -FRONT S 9310039 TIRE MANUFACTURER& GOODYEAR G299 WHA TREAD-FRONT (RATED TO 10K) REAR TIRES/WHEELENDS ........ ------ S 9140014 WHEELS-DISC REAR 22.5X815"STEEL HP,51111 S 933062 TIRE SIZE&LOAD RANGE 11 .5 -REAR S 9340043 TIRE MANUFACTURER& GOODYEAR 0 182 RSD TREAD-REAR PAINT- ................. 8 950001 CAB PAINT SCHEME SINGLE COLOR PAINT 8 9550001 CAB PAINT TYPE STANDARD WHITE 8 9801002 CAB COLOR-FIRST APPROVED= DPSS-NO007EX =STANDARD WHITE N0007 S 9861ul CHASSIS COLOR BLACK P3036 9 987949 BUMPER COLOR SAME AS CHASSIS,UNPAINTED ALUM ORCHROME S 998401 DISC VAHZEL OR RIM STEEL,E-COAT WHITE I COLOR ALUM-UNPAINMD ADDITIONAL OPTIONS ----------- s 8990M CHASSISWARRANTY STANDARD WARRANTY 9 899A200 TRANSMISSION ALLISON 3YR.WARRANTY WARRANTY Price Level-20161022201 SA Friday,February 2,2018 P"ge Pgcj% 11:07:40 AM EST 259 of 715 Prepared By Leonard DeSanti Prepared For GREG 71SH Quote Id:QAWVSW31K FLORIDA SHERIFF AMCITION :{5 1} -8906 Quote Number:Q0029593 S 899 ENGINE WARRANTY C STANDARD WARRANTY S 978015 FLOORPLAN 15 DAYS FLOORING 0 969AO02 MISC/ORDER CHANGE PIC GE FEES(FET EXEMPT) OTHERS S R010999 READY TRUCK SPEC NO READY SPEC 9 133003 ACCELERATOR PEDAL& WILLIAMS ACCELERATOR LINK S 9722000 CERTIFICATION- COMPLIES WITH 2017 U.S. EMISSIONS EMISSIONS Price Level:20161022201 BA Friday,February 2,2018 P`Pft� 260 of 715 11:07:40 AM EST Prepared By Leonard ti Prepared For GREG TISH Quote Id:QAViVSW3 1K FLORIDA SHERIFF ASSOCITION Phone:(561)686-8906 Quote Number:Q0029593 ® 02/02/2018 .. _. . GVW Rating—60,000# _..m ._................... ...- ___..... Front I Rear , Front 3 Suspension , Wheels , Front Tire Size i 000#1 Tread _ ' Front Brakes 20,000# , --------------- Axle , PSIi Front _... ........... - .. .. .�__..._ . ................. Price l:20161022201 SA Friday,February 2,2018 Page 11:07:40 �' e 261 of 715 h�3 GENRAL GMC TRUCKSALES&SERVICE, INC d/b/a VOLVO TRUCKS OF PALM BEACH 360 S MILITARY TRAIL EST PALM BEACH,FL 33415 561-686-8906 562-697-9429 Flon*da Association DEDUCTSpecification.- #16 District.- Southern ORDERCODE BID QUOTE $153A82.00 ADD ENGINE1012002 UPGRADE CUMM L9 350 N.P. $23,19ZOO 66K 66,000 GVW UPGRADE 66,0001.13 GVW . 00 404002 DOUBLE FRAME FULLSTEELINSERT $1,705.00 330444 REAR AXLE RT44-160 $0.00 Incl. 3500004 REAR SION HMX-460 46,000 LB $0.00 Incl. 122002 FRONT ENGINE 5000003 LCF WITH DUAL STEERING , RADIO5900006 AMFM NE AY 31 YD SIDEWINDER ASL $115,540.00 BOYNTON OPTION PACKAGE $8.001AO TRANSFER TRANSFER TAG 5200,00 MIRRORSNEWTAG NEW TAG $300.00 6220017 BLACK PWR SUB TOTAL OPTIONS $135,356.00 ADJUSTED BID AMOUNT $276,241.00 PETER BARBER 772-486-2182 Page 262 of 715 f z Southern Sewer Equipment 800-782-4134 @ r ` 772-595-6940 @ FAX 772-595-9171 .;k www.southernsewer.com "A Certified MBE Woman Owned Business" Mr.Peter Barber August 16,2018 General GMC Truck Sales 360 S.Military it West ,FL 33415 Via il• Peter,Dow Southern Sewer Equipment is pleased to announce the opportunity for the Cityof Boynton Beach to purchase a New Way Sidewinder 1 yard side loader refuse body mounted on your suitable chai lorida Sheriffs Contract. Please reviewi e t list. New Way Sidewinder 1 yard side loader body...................................$115,540.00 City of BoyntontionPackage ............................................ 1. 00 Totah 123,541.00 Price does not include ifees. _does include liFlorida municipality. _Minimum Chassis Real 194"Usable CT 7 "After Frame 64,000 1 . GVWR, 77res mwt med Florida AutomaticFront Engine PTO Transmission Please e l free to contact Joey (7 ) 834-8201, if you havequestions. Sincerely, *� Jenny Mitchem Executive s Coordinator J Fort Pierce Office: i Office: 3409 I 1 575 General Drive 8200 N.W. 5 Fort ' FL 34946 Orlando, 33166 Page 263 of 715 EQUIPMENT LIST CITY OF BOYNTON BEACH August 16,2018 31 Cubic Yard Body Capacity Pack On The O Multi Cycle Packer Twin 14.5" 7"Clean Out o 5f' � _ Chrome Cylinder Rods i ape �r�tn Side-Access Door to Hopper Nitro i le Hoist Cylinder Sight Gauge on Reservoir ffigh Grade Hydraulic Fluid Reinforced,Frame Mounted Arm— 1,000 lb.Lift Capacity Heavy Sealed Roller on Packer Followeris Pre-crusherl Hopper Access r Ergonomic In-Cab Control Panel and Joystick Positive Automatic Tailgate Smooth y Sidewall Design Acrylic Urethane Enamel Single Color Paint on ARM Powder Coat New Way Safety Yellow Rear Vision Cameras Back Up Alarm Body j Tailgate Ajar Alarm Stowed"Hour Meter indicator LED Body Lights Halogen o Lights: 1 in a r, I Curbside Light Tailgate) Strobe Light, 10 lb.Fire Extinguisher Triangle it 1 Year Body,Arm&Hydraulic Warranty 2 Year Cylinder City of Boynton Beach Option Package.- Mid Lights ....................................................... 3 80.00 Upgrade to 20 lb.Fire Extinguisher.............................................. Dual Camera/Flat Screen 7.0 .................................................... ControlArm Rocker SwitchesrSeat........................................ CycleArma .................................................................$273.00 Aluminum Tool Box 18xl 8x36.................................................. Debriso ............................................................... Clean00 oo u .......................................................... 111. Page 264 of 715 Remote Grease Block iCylinders......................................... FrontCylinder o ............................................................. Package:Severe Refuse 7GA AR4500 1oor&Side Liner,Forward Panel of Body Side (7GA AR450,Body Floor 7GA AR450Overlay Guideon Packer 'l ............................................................$4,170.00 Page 265 of 715 By Leonard DeSanti Prepared For GREG TISH Q to Id:QAWV801HX FLORIDA SHERIFF ASSOCIATION Phone:(561)686-8906 Quote Number:Q0029590 1 GA WR, GVW ® -60,000N ��- �.... �m.� �..�.. j'Front GAWK 20,000# Rear GAWR 40,000# I � Front Suspension 20,800#�ear Suspension 40,000# Front 1 , ............—4- _.. ... .... . Front Tire Size And 400# Rear Tire 1 TreadsTread -. Front x 1 Front Axle 20,000 Rear Axle 40,000#,, _ ....,. PSI 01 I Front PSI 130.0 Rear PSI 90. . ... . m F SL Priceel:201610222018A Fri ,Febnwy 2,2018 Pav p 266 of 715 11:13:3 Prepared By Leonard DeSant! For GREG TISH Quote Id:QAWV80EHX FLORII)A SHERIFF ASSOCIATION Phone:(561)686-8906 Q :Q0029590 1 Chassi's Specification Desedption Front Weight Weight' AUTOCARTRUCKS 001 ENGINEERING GROUP AUTOCAR.ENGINEERING MODELSIDENTIFIER 8 0040002 A 5000003 CAB SHELJ, DUAL DRIVE LH AND RH;STC 10DU001 CUSTOMERTYPE MUNICIPAL VEHICLE ADAPTATION S 114010 COUNTRY OF USE UNITED STATES MARKETADAPTATION SOLUTION • C049999 BODY COMPANY UNDETERMINED/ALTER T SPECIFY • C019999 APPLICATION UNDETERMINED 1 ALTER TO SPECIFY • 9 BODY TYPE UNDETERMINED/ALTERTO SPECIFY • 003001 TERRITORY EASTC T • 006 /ALTER TO SPECIFY • 0059 r ALTER TO SPECIFYBODYIHOPPER • C070001 FUEL SYSTEM TYPE DIESEL • C080001 REAR SUSPENSION SUSPENSION • C090003 AXLE QUANTITY 3 AXLE • D010200 FRONT GAWR 20000 LBS • D020400 REARGAWR 40000 LBS D100600 GVWR 60000 LBS ENGINE 1590001 ENGINE VOCATION COMMERCIAL 1010075 ENGINE ASSY I5 12'13350 /210ORPM r 1450 LB-FT, 4460001 I.TYPE ULTRA-LOW SULPHUR DIESELUI 1 SPECIALEMISSION 50 STATE CERTIFIEDCERTIFICATION LABELS CLEAN IDLE (DIESEL) ENGINE EQUIP Price Level:20161022201 Friday,February 2.2018 P 267 of 715 11:13:34 AM EST age Prepared By Leonard 1 Prepared For GREG TISH FLORIDAQuote Id:QAWV80= Phone:(561)686-8906 Quote Number Q0029590 1 071 ENGINE CONTROL DEFAULTSPECS SPECIFICATIONS 1290004 ENGINE ELECTRONICS CUMMINS 5 COMMIJNICATION 132034AUDIBLE(VISUAL SYSTENMARNINGS C1 .HT,L L 4390010 I C 4120 I0 F 1 MOUNTED 0 PROBE&12V ELEC HEAT 170025 CUMMINS SPIN-ON MOUNTED 1750001 ENGINE OIL STANDARD ENGINE 2000004 RADIATOR 1300 SQ.IN., -ROW HIGH CAPACITY 0001 2 A 2090001 RADIATOR COOLANT EXTENDED LIFE COOLANT 2120001 RADIATOR SURGE TANK SURGE TANK WITH REMOTE FILL 001 AIR CLEANER 1511 ONE STAGE EPG CLEANER DONALDSON 226001 AIR INTAKE RAIN CAP BLACK,HOOD TYPE SYSTEM8 2300006 MUFFLER 1 RH VERTICAL C 10003 EXHAUST SHIELDS DPF&SCR SHIELDS 2320003 EXHAUST STAC10 VERTICAL DIFFUSER,SINGLE STAINLESS STEEL 2390003 UREA DELIVERY SYSTEM ,1 CAPACITY 5300001 UST PIPE DEBRIS SMELD 700026 AIR COMPRESSOR CUM14INS WABCO 18.7 CFM COMPRESSOR 00003 STARTING MOTOR DELCO12V 34 MT P I 12V 160 AMP P010065 VEHICLEV SPEED LIMIT 65NIPH SPEED LIMIT 0015 ENGINE IDLE SHUT DOWN ENGINE IDLE SHUTDOWN ENABLED(19 ) 01 CRUISE CONTROL CRUISE PARAMETER 110000 PTO REGEN INHIBIT PTO REGEN INHIBIT THRESHOLD THRESHOLD= P641200 RPM PTO MODE 1200 RPM MAX IN PTO 01200 PTO SET SWITCH PTO SET S 1200 RPM P711000 PTO RESUME SWITCH PTO RESUME SWITCH®1000 RPM Price Level:20161022201 SA Friday,February 2,2019 268 of 715 11:13:3 Prepared By Leonard DeSand Pmpared For GREG TIS Quote ®QAWV80M FLORIDA SHERIFF ASSOCIATION Phone: 1)6 Quote Number:Q0029590 34500 PTO RAMP RATEINCREMENT INCREMENT =500 RPM 8 P930000 IGNORE VSS IN PTO MODE IGNORE VSS IN PTO MODE= DISABLED TRANSAUSSION 2510003 V -VOC 400- 2 14 CONTROLMODULE REFUSE W/ 142 26AOOOI TRANSMISSION SHIFT PRIMARY / SCHEDULE/FUEL SENSE SECONDARY ECONOMY 27P0000 TRANSMISSION NO TRANSMISSION RETARDER AUDIBLE RETARDER AUDIBLE ALARM 2700028 TRANSMISSIONALLISON 4500'SERIES.6-' 2 016 TRANSMISSION ALLISON PUSHBUTTON CONTROLSCONTROLS 286005 COOLER-TRANSMISSIO OIL 290003 TRANSMISSION OIL OIL FILL TUBE/DIPSTICK W/ 292004 TRANSMISSION TRANSYND SYNTHETIC FLUIDLUBRICANT AUTO TRANS 300013 SPICER 181OHD HALF ROUND FRONTAXLE 37000 S- 0 20000#CAPACITY 3690005 FRONT AXLE POSITION 52.5 INCHES 371135 FRONT SUSPENSION 9500 LOW CAMBER FLATLEAF 20,800 GROUND CAPACITY 371T99 SUSPENSION, AUX LOAD CUSHION PROVIDED 373002 SHOCKABSORBERS- DOUBLE ACTING SINGLE- FRONT HEAVY U 9 011 STEEL HUB PILOTED,285MM BCLTCIRCLE 9400001 SC01SEAL PLUS XL 10001 ZYTEL HUBCAP 374002 FRONT AXLE LUBRICANT SYNTHETICDANA SPICER EP75W90.OR EQUIV T51 16.5X6 QP FRONTAXLE 754012 BRAKE SLACK ADJUSTERS HALDEXAUTOMATIC -FRONT AXLE 755001 UST SHIELDS-FRONT BRAKESBRAKES 1001 CASTIRON Price el:20161022201 SA Friday, a ,2018 e p 269 of 715 11:13:34 AM EST Prepared By Leonard DeSandFor GREGTI Quote Id:QAVN80= FLORIDA SHERIFF ASSOCIAnON Phone:(561Quote Number:)686-8906 383107 STEERING GEAR INTEGRAL POWER STEERING WILEFT HAND RAM 7003 POWER STEERING FOUR QUART REMOTE RESERVOIR REARAXLE 3300041 MT40-14X 1,5" &TANDEM iJ (40000 LBS) 330U98 REAR AXLE LURE PUMP NO LUBRICAnON PUMP 331529 REAR DRIVE AXLE RATIO5.29 3500 0 54"AS 351013 REAR SUSPENSION BEAMS 54 INCH BUSHED 005 TORQUERODS LONGrrUD1NAL& BUSHED 9130001 10 STUD 3400001 REAR AXLE BREATHER STANDARD 10001 L PLUS XL 7610003 BRAKES-FOUNDATION, MERITOR 16.SX7 Q PLUS RFARAXLR 7 007 BRAME SLACK ADJUSTERS HALDEX AUTOMA71C -REAR AXLE TANDEM 765001 T SHIELDS REAR - BRAKES s 791012 CAM TYPE MGM STOPGARD PARKING,TYPE/VENDOR (4) 910001 CASTIRON BRAKES 9002 AIR LINES-PARKING AIRLINES CHASSIS A BRAKE,CHASSIS BRAKE 741047 BRAKE CONTROL SYSTEM4514 CHASSIS 0207 WHEELBASE 207 INCHES 1 104" 403012 FRANZ RAHS 3/8-VARIABLE DROP STEEL, EXTB 002 FRAME CROSSNEMBER- ALUMINUM CENTER 4110002 FRANZ CROSSMENIBER- ALUMINUM MEMBER-IF END CLOSING REQUIRED 4120002 FRAME DOLTSC sU CROSSMEMBERS 4600,01 BUMPER-FRONT STEEL PAINTED 490002 O REMOVABLE TOW 97420 ,BODY RP 170 COMPLIANT PriceINTERFACE 1:201610222018A Friday,February 2,2018 PaP P4& 270 of 715 11:13:34AMEST Prepared ILeonard DeSand Prepared d.- TISH Quote :QAWVSOIHX yFLORIDA SHERIFF ASSOCIATION Phone (561)686-8906 1 Quote Number:Q0029590 014 BACKUPALARM ECCO SMART ALARM SA917 20 FUEL TANK-LEFT 75 GAL 26"DIA UNPAINTED ALUMINUM 4470001 LH FUEL TANK SPACERS LHFUELTANKSTANDARD HEIGHT 4320 / PAINTED STEEL, SUPPORT LEFT 4250001 DRILLING FUEL TK SUPT- FUEL TANK MTD FWD LHS- LEFT ST S- ST (IF PROVIDED) 8120005 STEEL BOX,3 BATTERY,LHS 8160001 BATTERY BOX SPACERS BATTERY BOX STANDARD HEIGHT 0001 BATTERY BOX DRILLINGLOCATED FORWARD AS POSSIBLE 1009 BATTERY 3 JOHNSON CONTROL 3 IECL 12v 225OCCA o t LOCKOUT,NO SWITCH EMERGENCY JUMPER STUDS 7110001 T STEEL AIR TANKS 7090002 TANK DRILLING AIR TANKS IN STANDARD POSITION 715002 WET TANK BRAIN BENDIX DIV-2 AUTOMATIC 71ST001 AIR RESERVOIRc TANKS SYSTEM 713 7100003 AIR DRYER DRELLING AIR DRYER OUTSIDE RAIL,LHS 7 001 SAE rTUBING 01 JN4 NYLON TUBING CAB EXTERIOR 4510001 SELF CLEANING CAB MOUNTED ENTRANCE STEPS a T FRONT FLAPS WHEEL 502001 CABDOORS STEEL 622C200 MIRROR PANE QUANTITY DUAL PANE MIRROR 17 MIRRORS-DUALWEST MIRROF,BLACK,HTD. CONVEX 6190002 MIRROR ARMS RETRACTABLES, STAINLESS STEEL as 8"CONVEX BLACK 6SINGLEDOWNVIEW MIRROR, SIDE 1 SS GRAB HANDLES 0026 HORN-AIR TWIN MOUNTED UNDER CAB 631001 SINGLE Price Level:201610222018A Friday, ,2018 271 of 715 11.13: 4 AM EST Prepared By Leonard ti Prepared For GREG TISH Quote Id:QAWV80IHX FLORIDA SHERIFF ASSOCIATION (561)68&89D6 Quote Number:Q0029590 661001 IC TILT 720001 GRILLE AUTOCAR GRILLE 675001 BUG SCREENS BUG SCREEN MOUNTED GRILLEBEHIND 6910001 FENDER EXTENSION& IMPACT RESISTANT POLY FENDERFRONT 693002 UNDERCOAT CAB CORROSION INHIBITOR CAB INTERIOR 380003 19 INCH STANDUP: 1 "LH,16" 391001 STEERING COLUMN FIXEDPOSITION 5200003 5 C AIR RIDE 5210003T905 NUD-BAM AIRRIDE 522003 SEAT E POINT RETRACTABLE 5THREEPOINTRETRACTABLE 5 014 SEATIN&ERT BLACKCORDURA 5 001 CARPET&MAT MAT WITH FOAM BACK 5390001 CABINTERIOR AUTOTUFF INTERIOR UPHOLSTERY 5500001 CENTER CONSOLE CENTERCONSOLE 5510001 RZARCONSOLIZ 5930001 ASH TRAY ASHTRAY MTD IN CONSOLE CAB CLEVIATE CONTROL 060001 CAB TEMPERATURE AIR COND INTEGRAL WITH SYSTEM HEATEWDEFROSTER 612001 AIRCONDITIONER STANDARD(RADIATOR CONDENSER MOUNTED) 0570002 INSTRUMENTS SALES PXG STANDARD GAUGES (VOLTAGE L PRESSUREL VEHICLE DISPLAY) 1430001 TRUCKELECTRICAL VEHICLEL UNIT CONTROL MODULE 1362000 TACHOMETERIRPM ELECTRONIC TACHOMETER TACHOGRAPH 1372INCLUDED N BOARD DISPLAY 5009 AIR INTAKE INDICATOR 3190001 PTO CONTROLS Pro ELECTRIC CONTROL SWITCH 439-0001ELECTRONIC FUEL LEVEL Price Level:20161022201 2,2018 Pap 272 of 715 11:13:3 Prepared By Leonard DeSanti Prepared For GREG TISH Quote Id:QAIHX FLORIDA SHERIFF ASSOCIATION Phone:(561)686-8906 Quote Number:Q0029590 LIGHTING 0 83600S LAMPS-HEAD SINGLE ROUND HALOGEN 8 9410002 LAMPS-TURN SIGNAL- LED FRONT TURN SIGNALS FRONT S 9440003 SWITCH-TURN SIGNAL& SELF-CANCELING TURN nASHER. SIGNALS S 8510002 LAMPS-MARIKER AMBER LED ROOF MARKERS S 859001 LAMPS-RUNNING DAYTIME S 9700001 CIRCUIT PROTECTION AUTO CIRCUIT BREAKERS DEVICE RADIO/NHSC S, 509001 KEY&LOCK SETS- DOOR&IGNITION SAME- IGN/DOORS UNIQUE PER TRUCK 9 8730001 WIRING-CAB RADIO SHUT-OFF IN REVERSE FRONT TIRES/VMEELENDS S 9050015 WHEELS-DISC FRONT 22.50.0"STEEL HP,5.25" INSET,5HH S 930469 TIRE SIZE&LOAD RANGE 315180 .5 -FRONT S 93IDD39 TIRE MANUFACTURER& GOODYEAR G299 WHA TREAD-FRONT (RATED TO 10K) REAR TIRES/WIMELENDS S 9140014 WHEELS-DISC REAR 22.SX9.25"STEEL HI,SHH 9 933062 TIRE SIZE&LOAD RANGE 1IR22.5H -REAR S 9340043 TIRE MANUFACTURER& OWDYEARG192RSD TREAD-REAR PAINT S 950001 CAB PAINT SCHEME SINGLE COLOR PAINT S 9550001 CAB PAINT TYPE STANDARD WHITE S 9801002 CAB COLOR-FIRST APPROVED--DPSS-N0007EX �STANDARD WHITE N0007 S 9861UI CHASSIS COLOR BLACK P3036 S, 997949 BUAIPER COLOR SA]ME AS CHASSIS,UNPAINTED ALUM ORCHROME S 998401 DISC WHEEL OR RIM SAT WHITE I COLOR ALUM-UNPAINTED ADDITIONAL OPTIONS S 899002 CHASSISWARRANTY STANDARD WARRANTY S 999A200 TRANSNnSSION ALLISON 3YR.WARRANTY WARRANTY S 999B001 ENGINE WARRANTY CUMMINS STANDARD WARRANTY Price Level:20161022201 8A Friday,February 2.2018 PaPPQGf1g&U 273 of 715 11:13:34AMEST Prepared By Leonard DeSaml Pmpared For GREG TISH Quote I -d QAWV80M FLORIDA SHERIFF ASSOCIATION Phone:(561)68&9906 Quote Number:Q0029590 8 978015 FLOOR PLAN 15 DAYS FLOORING 0 969A002 MISC/ORDER CHANGE PDI CHARGE FEES(FET EXEMPT) OTHEM 9 R010999 READY TRUCK SPEC NO READY SPEC 8 1330D3 ACCELERATOR PEDAL& WILLIAMS ACCELERATOR LINK 0 9720DOS CERTIFICATION- COMPLIES WITH 2013 U.S. EMISSIONS EMISSIONS .................. ............. -.1.......... ................ Price Level:20161022201 8A Friday,February 2,2DI8 PaPPatt 274 of 715 11:13:34 AM EST FLOREDA SHERIFFS ASSOCIATION & FLOREDA ASSOCIATION OF COUNTIES Name of Dederddp Type of Vddde ZonePrice Base Palmetto Ford Truck e ,Inc. 2018 Autocar ACX64 Western $144,500.00 GENERAL GMC TRUCK2018 Autocar ACX64 Western $154,792-00 SERVICE,INC Palmetto Ford Truck ,Inc. 2018 Autocar ACX64 Northern143,5 0. 0 ALT-GENERAL C TRUCK SALES& 2019 AutDcw ACX64 Northam $154,792.00 C Kenworth of Central Florida 201 $157,924.00 ALT-Palmetto Ford Truck ,Inc. 2018 Autocar ACX64 Central $165,200.00 Palmetto Ford Truck ,Inc. 20l8AutocwACX64 Southern $138,200.00 ALT-GENERAL GMC TRUCK SALES& 19 Auto=ACX64 Southern $153,882.00 SERVICE, Container qui t Co.,Inc. 20 18 Crane CwTier LE12 Western17 , 7. 0 2019 Crane Carrier LE72 western — o s&EquipmentCo.,Inc. 2019 Crane Carrier LET2 Northern $176,967.00 2018 Crane °ner Systems&Equipment Co.,Inc. 2019 Crane Carrier LE77 Central $176,967. 00 2018 Carrier LET2 Central Systems&Equipment Co.,Inc. 20 19 Crane Carrier LE12 Southern $176,967. 00 2019 Crane Carrier LE17 Southern — Nodm Corporation 18 Mack MR Series Westem $139,292.00 2019 Mack MR Seriess —NB— Next=Corporation — on 1 ark MR Seriesartham $139,292-00 2019 Mack MR Wes Northam —NB— Nextran 2019 Mack MR Series1 , .00 20 18 Mack MR Series — Nwitran Corporation 2018 Mack MR Series $138,292-00 2018 Mack MR Series Rush Track Centers of Florida2019 Peterbilt 520 $132,456.00 1020 Page 275 of 715 2019 Peterbilt 520 wastem FloridaRush Truck Centers of 2018 it 520 $132,456.00 20 19 Peterbilt 520 Northern Rush Truck of Florida 2018Peterbilt 5 $132,456.00 2019 Peterbilt 52 Palm Peterbilt Truck Centers inc 2018 Peterbilt 5 # $133,150-00 2019 ilt 520 Southern —NB— 1 1 Page 276 of 715 KJARMT1311's FLORIDA SHERIFFS ASSOCIATION & FLORIDA ASSOCIATION OF COUNTIES EM AXLE REFUSE TRU LQNLY' SPECIFICATION #16 20'1 Autocar ACS64 2018 Crme CwTier LET'2 2018 Mack MR Series 2018 Peterbilt 520 I THE IMIjAMING XTZKS WILL BZ pACTORY INSTALLED ON TBE RRSE �Rz Li Y vzHjCLZ/ZQUjPbZXT To MEET THE MDEL NLMBM A14D BUILD COMS OF THE IMICLE LISTED. V BE Enljxz"C=/ a.300 HP 6 cylinder diesel engine,manufachlrW5 '11 minimum 2.3RANShUMUM &Allison 4500 RDS autornatic transmission 3 a.Altematar—12 volt 1410 . b. Prmnium engine hoses c.Injwdon pump—electronic engine control d. Radiator—aluminum core,or approved equivalent e.Air restriction monitor—intake mounted C 9A& & Cab—weldedsteel galvanized oriuminurn shell with rust preventative coating. b. Low cab,forward mounted,tilt type. c Floorcovering—black rubber mats d. SeAning—driver air suspension mid back,passenger flxed mid bark. c. Steering wheel—18"two spoke f. Standard air conditioning and beating 5.x—&&ML- a.Frame—steel construction maWned to GVW and mounted body of truck. b. Wheelbase—209" c.Front bumpar—painted steel d. Fuel tank—70 gallon,Minimum e.Air dryer—Bandix AD9 heated,or approved equivalent. 6.SAMM a,.Horn—single air trumpet 1022 Page 277 of 715 b. Mirrors—West Coast to include 7.5"convex mounted to lower mirror brackeL c.Brakes—"S"cam type 16.5"x 5"Q+fiont and 16.5"x 7"Q+mar with and-lock without automatic traction control, or approved equivalent. d. Slack e4justers—Haldex automatic Kent and rear. a.Daytime running lights. f Backup alarm 7. EIM L Front axle—20,000 lb. b. Front wheels—steel 10 hole hub piloted c.Front tires—315/90R/22.5 Goodyear 0299 d. Front hubs—iron,or approved equivalent. e. it type with synthetic lube S.RE&LAXL& a.Rea axle—40,000 lb. b. Rear wheels—steel 10 hole hub piloted c.Rear tires—11 R22.5 Goodyear 01isteel traction or approved equivalent. d. Hubs—iron,ora equivalent. e.Power divider with warning light and buzzer(includes in cab control) 9. E _EC MUC - L Circuit protection—fuses except headlamp and wiper circuits which utilize circuit breakers. b. Hand throttle—electronic hand throttle operated through cruise control when in PTO mode only. c.Engine protection—engine shut down system monitoring high water tamp,low oil pressure,high exhaust temp,high ft=mnission temp. I DISCLOSURE: THE NIAMIDA SHERIFTS ASSOCIATION WORKXNG XN CONJUNCTION WITH HUMACTMRERS, VENDORS AND DXBTRIBVMS OF VZHXCLZS/ZQUIPMEM DOES THEIR BEST TO ENSURE MODEL KNOB, NUMBERS AND CODES REPRESENT T13E LRTZST INpORKhTION AVAXLABM AT THE TnM WHZ BID DOCUMNTS ARE PREPARED. IT IS RZCONN1ENDZD THAT YOU CONFIRM THXS INEWMRTXCN WITH THE ANARDZD VENDOR REPRESENTATIVE AT THE TINE YOU ARE REQUESTING A Courl NG QUOTE. IM3 Page 278 of 715 E Y;11 =T - CW IiAbw;" FLORIDA SHERIFFS ASSOCIATION & FLORIDA ASSOCIATION OF COUNTEES 609000 LB GVWR CAB & CHASSIS - 4X6 TANDEM AXLE REFUSE TRUCK (ONLY) SPECIFICATION #16 2018 Mack MR Series The Mack MR Series purchased through this conbact conies with all the standard equipment as specified by the manufacturer for this model and FSA's base vehicle specification(s)requirentents which am included and made a part of this contracts vehicle base price as awarded by specification by zone. ZONE: Western Northern central Southern BASE PRICE: $139,292.00 $139,292-00 $138,292-00 $139,292-00 it the Florida Sheriffs Association and Florida Association of Counties have attempted to iden*and include those equipment items most often requested by participating agencies for full size vehicles,we realize equipment needs and preferences are going to vary from agency to agency.In an cffwt to incorporate flwdbility into our program,we have created speeffic addIdelete options which allow the purchaser to tailor the vehicle to Their particular wants or needs. The following equipment delete and add options and their related cost are provided hem to assist you in approximating the total cost of the type vehicle(s)you wish to order through this program.Simply deduct the cost of any of the following equipment items you is deleted from the base unit cost /or add the cost of any equipment items you wish added to the boa unit cost to determine the approximate cost of the type vehicle(s)you wish to order. NOTE:An official listing of all add/delete options and their prices should be obtained from the appropriate dealer in your zone when preparing your order.Additional add/delete options other than those listed hem may be available through the dealers,however,those listed hem most be honored by the dealers in your zone at the stated prices. 1047 Page 279 of 715 YSeries DEALER- NWdM Corporation Nextran 'Corporation Nextran Corporation Nextran Corporation Western Central southern PRICE:BASE $138,292.00 $139,292.001 $139,292.00 Order Code Delete Options All Zones Enginethansinission Engine/transm } Engine/transmission -spec* Enginei'transmission-specify Engineftransmission-specify Order Code Add Options All Zones options are to be discounted below Manufacturer's Pricing (MORP) or manufacturers published list price for any factory add options. purchasers are encourage to negotiate pricing for options. Additional discounts for each add option sihall he decided the Vendor. Please refer to the Contract Termz and Conditions, Section 2.14 Option Pricing. 1 1001759 ' ine upgrade-s $605.001 7 335 wt 1 t . 1 Engine upgrade-s ci Engine upgrade-s eci A Engine -specify Engine upgrade-specify Transmission upgrade-specify Transmission upgrade-specify NA Transmission -specify A . Transmission upgrade-specify Transmission e-specify GVWR upgrade-specify 64,000 lb.GVW package NA ' e-specify ' lb GVWRpambwfrmj dra 425(900-1364)lfimt wheek ata j:22.5z]2.50(531-2724)1 to Load CushionsFA (384- 1)14 (186-1035)1 4 -C 1 & t . GVWR e-specify GVWR upgrade-specify upgradeGVWR -specify A Hybrid `on NA Bi-fuel model-specify 0023093 - i $3,500.00' 3 with C -G 320HP,FEW TANAS NOT INCLUDED ban chassis 1048 Page 280 of 715 VEHICLE: MR Series CorporationDEALER: Nw&an . Corporation Corporation ZONE: western Northern central Southern PRICE:BASE $139,292.00 $139,292-00 $139,292.00 MV92.00 conversionCNO (discuss with dealer) NA conversionLPG (discuss with dealer) filledNitrogm tires' l 2731001 ' l e:full steel insert Incl.1 2401501 ' t Axle-specify Mwk=0WkkPtWt20.0001hff. 1 2681019 ' e- 1 Mu*S40 40. r . 1861035 ' i -specify Std' Mwk 40,MuffilWConelback 40,000 tbs. 1 i 2692010 ' Rear Suspension-specify 4, 0. ' 46.000 tbs.Mdeor RT46-160 wflk Hrmbldmw RN4621 t NEX 20 Rigid Lift Axle:Pusher 1 Tag 20,000 1 rating air lift clue 1IR-22.5 tis witb steel wheels $6,952.00 RDA NEX 20 STA ' Steerable Lift Axle.Pusher/Tag 20,000 1 lift clue 1 IR-22.5 tires withl $8,450.00' wheels FEFID-pkg' Front EngineProvision ) $1,455.00 224 15 FMM prom fikimionforto .183OM2 Flaftv Adqwir 1350,826 Kit. 353001 Skid Pte r B=P9?1PQWa%ff- LCF with right hand steering i LCF with dual steering NA , 14421001LCF Low Profile with left hand5,754.0 ' Madil LR613 Terra 1442102 ' le with dual steering , 57. ' Mo*1 IR613 wfth dwi sit dmm.dwl MV117fig i9 1442101 ' LCF Low Profile with dual steering5,754. 1 UWk1 LR613 Term Pro Andard coWkw%rhon 2540401 ' ll look $1,373.001 r WwlD a1 ra NEX 60 Refuse body-state model bid and description' $35,767.001 17 0' 60,M RWI OffHoal&Tarp I NEX 60 Optional -specify $47,200-00' GAURP 60,M Hook Haug&Top 4500' OptionalNEX 20 RRL - ec* S53,750-00 LM ' ' 20 CU YD Refia,Rwr Loadrr' NEX 25 RRL Optional mounted body-Spec* $64,750-00' 1 25 CU YD R#hm Rear Loader 1 NEX i2 Optional o - i $74,420,00'. MCN 32 CU YD R#bm Rear Loader 1 NEX 40 RFL Optional mounted body-s?ecify $105,260.00' 40 CU YD R#km Frond Lomkr 1049 Page 281 of 715 VEHICLE: MR Series CorporationDEALER: Nextran a a ZONE: Western - Northeml Soudlern BASE PRICE-• $139,292.00 $139,292.001 $139,292.00 NEX CC _ Optional mounted body-specify $27,115.00t CwnM C -Addwj NEX 28 RASL Optional mounted body-s i 1 , 1. ' MCN 1 28 CU YD RomAwanatedMe r NEX 31 Optional mounted body-specify $116,450.00' RASL' 31CUYDRd1wAamvatedM&Loadff1 60K AFR' Optional mounted body- $44,352.00' 60K A bow Frmw Rollaff HaW&Yarp 1 NEX 36 FEL1 'Optional mounted body- 11,7 36CUYDR#WeF1hwEndLoader 1 SINGLE 'a o -s ($8,000.00)" AXLE' ' Axle 000 Optional mounted body-specify NA Optional a -specify Optional mounted body f � - t mountedNA Optional -specify 2931004 Optional equipment-s i '' Racar Non Heater Furl Fz1wr 3180001 l equipment-s i 12 ' BaUM t Swiwh "wtekr C ' 9011359 ' Optional equipment- ) specifya toatt t 2,271.00' +R(Io 424 003 ' Optional equipment-specify 1 5.00', MC Type Cab Doors wlik ll- a RH+Lff SWdord al!dMg Wr s 1529009 ' Optional equipment-specify 527. 1 wea coast"Mrna Miura."Paekgge,Lhf+RH MatorLrd ami Heated(MRU series Dxiy) 4710001 ' equipment-specify $33.00' ReewWWff Cmvex Mb7w Above RH Door1 1 ' al equipment-specify $257.00' Body Badider Air Lines,Facovy hufaliedfore Joy Sack Coxovb ' 6410002 ' Optional equipment-specify $67.001 Awe t-Offfor RadWEnteriahment System When In fieverse Gear 1 0159003 I equipment-specify $8,602.001 Drop From Mafflcanowfor LCF c a i 1 ' •o equipment-specify $305.00' Cab Frvj Cnmr P;ratediwvM4&wmentjbr LCF Chassis 1 3530001 1 ional equipment-specify $295.00' Shd Plate r BmWr+RaAwr 1 0940641 t�Optional equipment-specify 1,202.0 ' i AllAhodnm Wkeek 1 f Optional uip t-specify 1 Page 282 of 715 VEHICLE: MR Series DEALER: Nextran Corporation Corporation n Corporation ZONE,• western NorthemCentral Southern BASE PRICE,• $139,292.00 $138,292.00 $138,292.00 13 , Optional equipment-specify I Optional ui -specify 1 StdTemporary tagTran1 s existing i (musti number) 1 New Now state tag(specify ,city,sheriff, .) $300.00 1 Maintenance Plan-specify NA Maintenance -specify k ! -specify i , 1 1 ey 0 ss0.0o taa k ,a x r r Hp 1 Allison1 warranty-specify $1,100.001Refuse ' &tem&d W07mtyjhr Alm Dammiman 4500P= 500,OM Mks Rdkw 4Wicadm Warranty-specify Base 1 Diesel -s i 1 ty 24 Monfir 250,0001 Diesel Warranty-specify Diesel Wwwity-speci NA 1 1 Page 283 of 715 CaLIN FLORIDA SHBRIFFS ASSOCIATION & FLOREDA ASSOCIATION OF COUNTIES a 000 LB GVWR CAB & CHASSIS - 4X6 TANDEM AXLE REFUSE TRUCKl SPECIFICATION #16 2019 Mack MR Series (Alternate The Mack MR Series purchased through this contractes with sJ1 the standard equipment as specified i model vehicle specification(s)requi cl a a part of thiss vehicle base price specificationawarded by e. ZONE: western Northern Central Southern BASE PRICE: —No bid— —No bid— —No bid-- —No bid— 'e the FloridaFlorida oci `on of Counties have attempted to i ' clue those equipment items most often requested by participatingagencies for full size vehicles,we realize equipmentneeds and preferences am going vary from agency to agency.In an effort to incorporate flexibility into our program,we havee cific add/delete options which allow the purchaser to tailorvehicle to their particular wants or needs. The following equipment delete and add options and their related cost am providedi you in approximatingl cost of e vehicle(s)you wish to order through thisSimply of the following equipment items you wish deletedthe base unit cost and/or add the cost of any equipment items you wish added to the base unit cost to determinee approximate cost of the type vehicle(s)you wish to order. NOTE:An official listing of all add/delete options and their prices should ' order.preparing your Additional add/deletelisted hem may be available through the dealers,however, listed honored by the dealers in your zoneprices. 1052 Page 284 of 715 NaNm% CK)UNTIES FLORIDA SHERIFFS ASSOCIATION & FLORIDA ASSOCIATION OF COUNTIES Name of Dealenhip Type of Vehicle Zone Base Unit Price TRUCKMAX,INC. 2018 Mno 33 8 western $60,749.00 ALT-Rush Truck Centers of Florida 2019 Hino 33 9 Western $62,940.00 TRUCKMAX,INC. 2019 I-fino 33 9 Northern $60,749.00 ALT-Rush Truck Cwrters of Florida 2019 ffino 339 Northam $62,940.00 TRUCKMAX INC. 2019 Mno 339 Central $60,749-00 ALT-Rush Truck Centers of Florida 2018 Hino 338 Central $62,940.00 TRUCKMAX,INC. 2019 Hino 339 Southern $60,749.00 ALT-Rush Truck Centers of Florida 2019 Hino 330 southern $62,940.00 Coggin Ford 2019 Ford F-750(F7D) wastem $47,109-00 ALT-Palmetto Ford Truck Sales,Inc. 2018 Ford F-750(F71)) western $47,900.00 Coggin Ford 2018 Ford F-750(F71)) Northern $47,109.00 Palmetto Ford Truck Sales,Inc. 2018 Ford P-750(F713) Northern $47,800.00 Coggin Ford 2019 Ford F-750(F71)) Cantral $47,109.00 ALT-Palmetto Ford Truck Sales,Inc. 2018 Ford F-750(1771)) Central $47,900.00 Coggin Ford 20 18 Ford F-750(F71)) Southern $47,109-00 ALT-Palmetto Ford Truck Wes,Inc. 2019 Ford F-750(F71)) Southern $47,800-00 Lou Bachrodt Freightliner 2019 Freightliner M2 *Western $35,750.00 Orlando Freightliner 2019 Reightliner W western $39,362.00 Lou Bachrodt Freightliner 2018 Freightliner M2 *Northern $35,750.00 Orlando Freigbtliner 2018 Freightliner M2 Northam $39,362.00 Lou Bacbrodt Freightliner 2019 Freightliner M2 *Central $35,750.00 Orlando Freightliner 2018 Fraigirtliner M2 Contra] $39,362.00 Lou Bachrodt Freightliner 20 19 Freightliner M2 *Southern $35,750.00 Orlando Freightliner 2018 Fraightliner M2 Southern $39,362.00 Maudlin International Trucks 2018 International Durastar western $62,700-00 2018 International Durastar western —NB— Maudlin International Trucks 2018 International Duraster Northern $61,700.00 653 Page 285 of 715 2018 International Duraster Northern —NB— SUN STATE INTERNATIONAL TRUCKS 2019 International Dumstar Central $61,940.00 ALT-Maudlin International Ducks 2018 International Durafter Central $61,900.00 Rachtlen International Trucks Inc 2018 International Durastar Southern $60,736-00 2018 International Durastar Southern —NB— KENWORTH OF JACKSONVU.LE 2019 Kenworth T370 Western $68,074.00 2019 Kenworth 7`370 western —NB-- KENWORTH OF JACKSONVUIZ 2018 Kenworth T370 Northam $67,924.00 2019 Kenviorth T370 Northam Kenworth of Central Florida 2019 Kenworth T370 Central $69,447.00 2018 Kenworth T370 central —NB— Kenworth of South Florida 2018 Kenworth T370 Southern $69,664.00 2018 Kenworth T370 Southern ..NB— Rush Track Centers of Florida 2019 Peterbilt 337 Western $69,741.00 2018 Paterbilt 337 Western —NB— Rush Truck Centers of Florida 2018 Peterbilt 337 Northam $69,741.00 20 18 Peterbilt 337 Northern ..NB— Rush Truck Centers of Florida 201SPeteibilt337 Central $69,741.00 2 S Peterbilt 337 Central ..NB-- Palm Petabilt Truck Centers inc 2018 Peterbilt 337 Southern $69,969.00 2018 Peterbilt 337 Southern —NB— Tampa Truck Center LLC 2018 Western Star 4700 Westam $72,193.00 Four Star Freightliner 2018 Western Star 4700 Western $77,127.00 Tampa Truck Center LLC 2019 Western Star 4700 Northam $72,183.00 ALT-Four Star Freigbdiner 2018 Westeru Star 4700 Northam $77,127.00 Tampa Truck Center LLC 2018 Western Star 4700 central $72.183.00 201 Western Star 4700 Central —NB— Tampa Truck Center LLC 20 19 Western Star 4700 Southern $72,183.00 20 18 Western Star 4700 Southern —NB— OR Page 286 of 715 �Y ti nr -��- x FLORIDA SHERIFFS ASSOCIATION & FLOREDA ASSOCIATION OF COUNTIES ® _ SPECMCATION 1 2018 Hino 339 2019 - ) 2018 Freightliner 2018 International 2019 Kenworth 7370 2018 Peterbilt 337 2019 s 1 THE FOLLOWING XTZW WILL BE FACTORY XNSTALLBD ON THE BASZ VEHICLE/ZWIPWWT TO MET T91Z WDEL NUMBER AND BUILD CODES OF THE VEHICLE LXSTZD. 1. Diesel engine,minimum 200 1HP 2. MANSWS4T / a.Manuhaturers standard automatic transmission(with PTO provision)minimum,or approved equivalent. b. 21,000 lb.rear c.All axles,synthetic lube. . EMIEUMNCE r . Sa standarda.Manufacturees b. Manuflacturer's standard gauges. a.Air conditioning,fiwtory installed. b. s standard tinted glass all around. c. s stereo. floord. Heavy duty rubber covering instead of carpet. e.Marrufacturer's standard 'on seats.Purchaser will select color at time of wder. f. s:two(2)per vehicle,single locking st ,(each vehicle keyed differently). . samIXIIEML a.Dual mount outside ut provide a fieldof vision fbr vehicles 1 "width,and fbr b. Convex mounted l . c.Interior dome lights i luft and right door activated switches. a.Factory air brakes b. Anti-lock e system 655 Page 287 of 715 7. IMES a.BSW I IR22.5(1 )or approved equivalent,front and rear. b. Oil bath hubs,with synthetic lube. C. ASIS. _ .�. A_• a.Minimum 30,000] . b. Cab&chassis only. c. s standard colors, .Colors to be detennined by individual ci . d. Manuactures standard front bumper,bright or painted. e.Factory fiont tow hooks. £Fuel tank capacity,45 gallons minimurn. g. Cab to center of rear wde- 4" r- DXSCLOSURE THE FLORIDA SHERIFFS ASSOCIATION WORMMG IN CONJUNCTION ®�WITH XUMACTURERS, VENDORS AND DXSTRXBUTORS OF VZHXCJAS/ZQUIPhENT , DOES THEIR BEST TO ENSURE MODEL NAMES, NMMERS AM CODES REPRESENT THE LATEST INFORMATION AVAILABLE AT THE TIM THE BID DOCUNMTS ARE PREPARED. IT IS RECOOMDED THAT YOU CONFZW TH3:S INFOF&ATXON WITH THE AIMRDZD VENDOR REPRESENTATIVE AT TIM TIME YOU ARE REQUESTING A C=FXRMXNG QUOTE. Page 288 of 715 g 9t 'N'T mCENFIR isuzu FLORIDA SHERIFFS ASSOCIATION BID SHEET CUSTOMER.- BID 0 SPEC 16 NUMBER: a DATE: AUG 2018 DESCRIPTION: MACK MRU613 ROLLOFF TRUCK TANDEM RIFUSE TRUCK PRICE: f 2921001759 ENGINE UPGRADE TO 355BP 605 20F46R GVWP TO 66K 2720 3180001 BATTERY DISCONNECT 126 4240003 MCDOORS 145 3530001 SKIDPLATE 295 NEW MUNITAG 300 PLAN B HD 5/250 EP 2 WARRANTY 2700 ALLISONREF 5 YEAR ALLISON WARRANTY 1100 TOTAL: DELIVERED PRICE/UNIT 183,505 Page 289 of 715 CENTERFLORIDA A SHS FS ASSOCIATION SA17- H15.0 #16 CITY OF BOYNTON BEACH MACK MRU ROLLOFF TRUCK PRESENTED DAVIDLU .. NEXTRAN TRUCK CENTERS 7151 INDUSTRIAL DR RIVIERAH, FL 33404 561 842 6225 X 225 Page 290 of 715 �d7��aat FLORIDA SHERIFFS ASSOCIATION & FLORIDA ASSOCIATION OF COUNTIES 609000 LBGVWR CAB & 1' f REFUSE TRUCK SPECMCATION #16 2018 Mack MR Sexies The Mack MR Series purchased through is contract comes with all the Btandard equipment as specified the manufficturer for this vehiclemodel and FSA'a base s)mquimmentS whichis contrads vehicle ban price as specificationawarded by c° ZONE: westarn BASE PRICE: S138,292.00 $138,292.00lZSI38,29028°lc 1 a1 f ti l� �equjpmeflt items most often requested by participating agenciesit size vehicles, 1' vary fi-ma aymcy to agency.In an afft to hiontymift flaubility into our program,we have created specificwhich vehicleallow the purchaser to tailor the The following equipment deleft and add options and their related cost an provided hem to assist you in approximating the tealc ost O Vehicle(s) Simply deduct the cost of any ofthe fbilowingitems you wish deleted fim C ban unitt andVer add the cost of MW equirneftyou wish added to the home unit cost to determinee approximate cost of the Jype vehicle(s) . officialNOTE:An cshould be obtained from the appropriate dealer in you zone when preparing your order.Additional 1 listed here may be available dircuo the dealen, F those listed here must be honored by the dealers in your mom at the stated prices. 1047 Page 291 of 715 VEHICU: MR series cerpomion ZONE.- western Northern cantral southern RASE PRICE: 138=.00 $138.292.00 $139,292.00I Order Code Delete Options AUZones s Engineftansuission specify NA Eftinummmission-specify NA EngineAraicanission Order Code Add Options AllZones . tumPricing (WSRP) or xuanuffacturers published list price for any factory m,�,a -._ ._.__ _"assn .,�.�, --. --. .. w .... ...... ......... ....... ions are to be discounted below Manufacturer' s Standard 3letall i add options. Purchasers are encourage to negotiate pricing for options. Additional discounts for each add option shall be decided by the ® Please refer to the Contract Tersea and Conditions, Section 2.14 Option Pricing. 1001759 1Engine upgrade-spm* 5 Engine .00 -specify Engine upgrade-spod6p NA Engine upgrade-specify NA Trnsmissim upgrade-specify NA Trausadesion Transmission upgrade-specify NA Tnousnission Transenisslon upgrade specify NA GVWR upgrade-specily NA s 000 lb.GVW package -specify 66.WO Ak t firms 51 h soot: !2 l )+s r4a -r 2-C t 1 E GVWR upgrade-specifyNA specify GVWR upgrade a speeffy NA Hybrid option NA Bi-fact model specify NA - 0023093 CNG prop- 1 03 wfth C=WWL9,G32WP,FUEL 7 L IOU Page 292 of 715 VEMCLE-. MR Swim DEALER: Nextran C04MMOn Nex=Corporation Nexhan Corporation NwM=Corporation ZONE. western Northern central Southern BASE °' $138,292.00 .00 $138292.00 $138,292.00 conversionCNG wisom with dower) NA conversionLPG Nitrogen including 2731001 1 l l 1' .1® 24015011 Front Axle-specify Std.i FM20 1 26810181 Raw Axle L ecl 11W Std Mack so da goo t 1861035 t -s 15 Mat=44 A&NWCWmM&*4OW Ak 26920101Rear Suspension-specify 1 NEX 20 Rigid Lift Axle:Pusher!Tag 20,000 lb ratinglift IR-215 tires with am]wheds 36,952.00'. RDA I NEX 20 STA1 Stumble Li !Tog 20,0001 rating air lift JR-22°5 ths with owe] $9,450.00 wheels FEPTO-ft From Engine PTO Provision E, 5 g" 2240015 FrOW Frow RWmxJ0Yjbr EUmded Bawer,181330 r 353001 add PARON Umirr Happamodmer,1 ' LCF with Tight hand fftsmirtg NA LCF 1 l 1442100 1 $5,754.00 i T INIq Tom Pro 1 14421021 LCF Law Profile1' Mmhl LWIJ with dial sm dowm dwi mrft 1 "2101 ! LCT Low Profilewith $5,754.001 MO*ILN13 TOM pro xkWAWCQqYQ9ffafiW1 IDriver controllad diflerential.lock S1,373.001 IWv Whwl Dffemnsal Leat Mag AmW NEX 60 Refine body-stdo modelbid ? ' 17 5 1 t OMS 7° 1 _ NEX 60 -specify $4 GALIRP6sO °,000t� 7,200.00 r 4500 1 1 NEX 20 RRL Optimal mounted body 1LM -j $53,750.001 NEX25RRL Opdonal mounted body-specify $64,750.00' 111 25 U YD PAfAm Reff Lvader 3 NEX 2 RRL Optional mounted body- 1 00 MCNi r°5 ° NEX 40 RFL Optional momad body-specify i 1040 - Page 293 of 715 VEMCLE: MR selies DEALER: Nexhan Caporation Nwaran Corpotation Naxtran Corporation Nextum Corporation ZONE: Western Naztern Central Southern BASE PRICE: S138,292.00 $139,292.00 $139.292.00 SUP92A NEX CC Optional mounted body-specify $27,115.00' Ckrn*o Cm-Add an I NEX 28 RASL Optional mounted body-specify $108,501.001 MCN 28 CU FD MOM AAFWMWaM*Lva*r NM31 Optional mounted body-specify 8 1 16,450.00' RASL 1 31 CU TV Apto AsWnWWSA*Lwdtr 60K APR Optional mounted body-specify, S44,352.00' 60K A ban Fraw Pdkff FMj9&Top I NEX 36 FEL Optional mounted body-specify $101,741.00' 36CUYDA#kwFmWEWL=*r I SINGLE ( )' Optional munted 5,1 $8,0D0.00 I i o =P.", AXLE Sksk Ado Opd-(39000 Z Optional mounted body-specify NA Optional mounted body-specify NA Optional mounted body-specify NA Optional mounted baly-specify NA 29310041 Optional equipment-spqcify $345.00' Raw An&Mr Fud Mar 1 31800011 Optional equipment-specify Banny Docmwd SwA*-M=Lv Rimp"wa*cwAwwjmwd& 90113591 Optimal 04WFncnt-Specify $2,271.00' F+,R(JO)31MAMISAV MWA&kb=m All pmjUm Zbw w&of WhWr 424,00031 Optional equipment-specify W PAw Cob Dmv vA Rall-W Wlydaw M+LH&mdvd dift H%*w 1529009 L Optional equipment-specify $327.001 MW cow,Wm mftw-PaAvn,zft+Pmmata*vdswHwVd(AmUsedrsa* 4710001Optional equipment-specify $33.00' RwMnpkrCwwAfinwAbvwRHDwr I BOT0001 1 equipment-specify $257.001 1 64100021 Optional alpment-specify $67.001 A via MW-0 :rar PadJ&Tmwwjmwnf 60mg Wkgm M Anwjg amp 0 159003 Optional equipment-specify $8,6M.001 Dmp Fraw MoOkMawfor LCF Chmb MM000l Optional equipment-specify $305.001 Cob From CM7W PMMWWAVh*ftWWWfar LOP Chas&1 3530001 1 uipment-specify Ad P&N Undw BwW+Raft& OM4 ,2 I equipaut-specify $102.00' A�I,Ahmlmx Whak Optional equipment-speevy NA 1060 Page 294 of 715 VFMCLE: MR Was DEALER- Nedran Corporabon Name&CorpaMan Nexmm CorpmMon Nextim CMaration ZONE: westam Northiern central Southern BASE PRICE: $138,292.00 $138,292.00 $138,292.00 $13 9,292.00 Opfional equipment-specify NA Optional equipment -s NA TeMpTag TOMPOUNY 09 Stdi I Transfer Trans (must pwi&tog numba) $TOO-001. Now New State tog(specify state,coca,dy,city,shariff,eftj Maintmance Plan-Specify (MP Maintenance Plan®specify NA Maintenance Plan-specify 114A PLAN B HD Warranty-specify S2,700.06 ,A*r MP71 lfidem&dWmraiuY6OMmdN2SOOWMduanAbd4&r2�ua&mMSjwhmmdMm&AfPIRAOMU 460HPI Allison warmaty $1,100.001. Rzfi= &Nnkd WbrmnVfbrAMbw Thmmkd=45MM 60 Mwdw 500,We M&A P4xwWkauw I Warranty-spec* NA Base Diesel Warranty-speci& Smdwd A&d E-Ow Wffmwy 24 Mandn 2SO 000 Diesel Wearasty-specify NA Diesel Warranty-specify NA 1061 Page 295 of 715 Chassis Thicks and Heavy Equipment Page I of 7 Attendee registration is now open for the 2018 ExecutiveLeadership Fleetand i i Conference. (/I - r - r r / ) (https://www.facebook.com/floridasheriffsassociation/) FS 116 . - L IF ASSOCIATION (https://www.flsherifs.org4 Become ( Jl r i .fis ri r - r i - I ) About • Sheriffs Programs Publications Join Today(https://membership.flsherift.org/2017-Membership-LP.htmi) Renew Membership s:H i ri . r - i - L . I ) PURCHASING -K Back to Main urc sin (https://wwwJlsheriffs.org/law-enforcement- program s/ r i - urc sin - r r ) https-://www.fisheriffs.org/law-enforcement-programs/purchasingleab-chassis-Wmks-and-o... P of 715 Cab& Chassis Trucks and Heavy Equipment Page 2 of 7 CAB 8 CHASSIS TRUCKS AND HEAVY EQUIPMENT Contract: FSA17-VEHIS.0 I Effective October 13, 2017—September 30, 2018 The Florida Sheriffs Association offers statewide purchasing contracts on a variety of vehicles, equipment, and services that are available to all eligible' agencies. it most agencies purchasing from our contracts are within the state of Florida, eligible* agencies from other states have used the contracts if their governing purchases ordinance allows. For details of the products and services available, use the links located below that match the commodity you are seeking to purchase. The bid links will take you to pages that are solely dedicated to the bid award for that particular commodity and includes all of the supporting bid documents and the maintenance thereof. FLORIDA SHERIFFS ASSOCIATION ORDERING INSTRUCTIONS (HTTPS://S3.AMAZONAWS.COM/FSA- PURCHASING-2017/ORDERING-INSTRUCTIONS-VlO-19-17.PDF) VENDOR DIRECTORY (/UP LOADS/DOCS/H EAVY-1 5.0—CO NTACTS---U P DATE D-7-2 0- 2018.PDF) https://www.flsheriffs.org/law-enforeement-programs/purchasing/cab-chassis-tracks-and-o... Pg)g9Aj of 715 A$A t FLOREDA SHERIFFS ASSOCIATION & FLORIDA ASSOCIATION OF COUNTIES 309000 LB GVWR CAB & C SPECIFICATION 2018 Freightfiner Ile Freightliner ased through this contractcomes withall the standard equipment as specified by the manufacturer for this model and F 's base vehicle specification(s )requirements whichincluded a part of thiscontraces vehicle base priceas awarded by specification by zone. *Western I Southern BASE PRICE: $35,750.00 $35,750.00 $35,750.00 $35,750.00 While a Florida Sheriffs AssociationFloridai tion of Countiesidentify include those equipment items most often requestedy participating agencies for fall size vehicles,we realize equipment o s and preferences are going to vary from agency to agency.In an effort to incorporate flexibilityhave created specific el iowhich allow e purrhaser to tailor the vehicle e' particular s. The following i t delete and add options and their related cost are providedhem to assistyou in 'n the total cost of the type vehicle(s)you wish to order through this program.Simply deduct the cost of any of the following equipment items you deletedwish the base unit cost or add the cost of any equipmentr you wish added to the base unit cost to determine the approximate cost of the type vehicle(s)you wish to order. NOTE:An official listing f all add/delete options and their prices should be obtained o preparing your order.Additionall `ons other than thoselisted here may be available through the dealers,however,those listed here must be honored the dealers in yourn at thest ri s. 3 Page 298 of 715 VEMCLE: M2 DEALER-• Lou Bachrodt Freightliner Loulladna&Frcightliner LouBachrodtFmWiner Lou ac Fre' ZONE: *Wastern *Norffiern *Central *80ulbern BASE PRICE: $35,750.00 $55,750.00 $35,750.00 $35,750.00 Order Code Delett Options All Zones I Gas engine in lieu of diesel NA Provide 6 speed manual with base engine-specify ($1,800.0o)I Provide 7 speed manual with base engine-specify NA Air brakes if compatible with twomission Std Wheal seals Std AMIFM stereo radio ($250.00) 1 Satellite radio NA On-Star NA Power Take Off(PTO) NA Order Code Add Options All Zones Options are to be discounted below Manufacturer's Standard Retail Pricing (MSRP) or manufacturers published list price for any factory add options. purchasers are encourage to negotiate pricing for options. Additional discounts for each add option shall be decided by the Vendor. Please refer to the Contract Terms and Conditions, Section 2.14 Option Pricing. 101-22P Enginettransmission upgrade-specify 9001 $10,990.001 342-IMN CUMAONS L9 ENOBVE 300HP REQWPM 33000 HD GM PCKAT ADDMONAL COST 0M2A 101-22U Engineftransmission upgrade-specify $12,900.00 342-IA4N CUMAIM 350PL9 GINE UI 33000 HD GVWPCKATADDITIONAL COSTOPS29.900 Engindammission upgrade-specify NA 'Engine/transmission upgrade-specify NA Engine/transmission upgrade-specify NA Enginehransmission upgrade-specify NA Enginw*msmission upgrade-specify NA Engineftanmnission upgrade-specify NA Bi-fhel model-spec* NA CNG prop-specify NA CNG conversion(discuss with dealer) NA LPG conversion(discuss with dealer) NA Engine hour meter Std 964-0011 Trans oil temp meter NCI Allison authorized synthetic oil,TES 295 or equivalent(required for extended warranty) Std Premium hoses Std 694 Page 299 of 715 VEHICLE: M2 DEALER-• Lou BadLrodt Freightliner Lou Bachrodt Freighfliner Lou Bachrodt Freightliner Lou Bachrodt Fraightliner ZONE- *Western *Northern *Central *Soufl= BASE PRICE: S35.750-00 $35,750.00 $35,750.00 S35.750-00 204-192 Dual 45 gallon fuel tanks $690.00, 206-192 it dryers Std 477-006 Moisture ejectors $70.00 11 452-001 Driver controlled differential lock $650-00' 654-027 Power windows,only $190.00 654-027 Power windows/door locks $270.00 655-005 Speed control Std Tilt steering wheel NA 532-0021 Telescopic and tilt steering wheel $390.00'1 746-116 1 AMIFM radio with sin gle CD $390.00'1 Side air bags NA 3K I Third key NA I DLR-4X41 Upgrade to 4x4(syecify factory ora market) $51,900.00' DEALER UPGRADE Model upgrade-specify NA Model upgrade-specify NA 545-507 Crew cab(84"CA) $11,900.001 929-079 545-455 Super cab(84"CA) $6,900.00 1 929-075 Cutaway cab NA DUAL DRIVE Optional cab andchassis equipment-specify $18,500.00, DUAL DRIVE CAB I I RHSTANDUP Optional cab sis equipment-specify $45,900.00 DUAL DRIVE 'RHSTANDUP DUAL DRIVE CAB CLEAR DRAW Optional cab and chassis equipment-specify $2,990.00 AIR DRYER CLEAR DRAINAIN DRYER I Optional cab and chassis equipment-specify NA Optional cab and chassis equipment-specify NA Left-hand pillar mounted 6-spotlight with clear halogen bulb,dealer installed NA 316-035 Left&right-hand pillar mounted 6"spotlight with clear halogen bulb,dealer installed $1,250.00'1 Vent visors-stick-on style NA DLR-RS Rainsh'el ds-flange style $290.00' DLR-S1L Spray-in liner(Rhino,Line-X or approved equivalent) $2,990.00 1 Knapheide under body tool boxes or approved equivalent NA 74MO5 Fender or cowl mounted convex mirrors $90.00 727-1AH Alrborn $90.0011 603 Page 300 of 715 VEHICLE: M2 DFALER: Lou Bachrodt FroWiner Lou Bachrodt Freighffi:ner Lou Bachrodt FraWrdiner Lou Bac Freightliner ZONE- *Western *Nordiom *Central *Southern BASE PRICE: $35,750.00 $35,750.00 $35,750.00 $35,750-00 DLR-SK Safety kit,fire extinguishers&triangles $390.00" DEALER RVSTALLED Front stabilizer bars NA Rear shock absorbers NC Auxiliary rear springs NA 122-IHS Heated fuel water separator $290.00 DLR-TBP Tmclor bmke package(30,000 GVWR only) $5,"0.00 DEALER WTALLED I DLR-TTP 'Trailer towing package-specify $4,990.00 DEALER INSTALLED WITH PINTLE H=H DLR-TTPA Trailer towing packagefor air operated trailer brakes $3,990.00 1 AIR LWES TO END OF FRAME I DLR-TTPE I Tmiler towing package for electric operated truiler brakes $3,990.0u' ELEC7WC LrNES TO END OFF DLR-M[F Mud flaps $390.00'1 Full size spare tire&rirn NA DLR-JWW Jack and wheel wrench $390.00 DEALER INSTALLED I Nitrogen filled tims including spare tire NA 311-001 Daytime running lights $17.00 1 Immobilize daytime running lights NA Knapheide 6132 utility body or approved equivalent(requires 94"CA) NA Heil 2-3 yd.dump,body with manual ground control tatp or approved equivalent( i 94" NA CA) DLR-SYD 5 yd.dump with manual ground control tarp(requires 84"CA) $15,900.001 5 YD DUUP BODY REQUIRES 33000 G VW PACKAGE AT ADDITIONAL COST OF$29,9 ZWO WA Y GA TE ADD SIA50 4 CORNER STROBES ADD$890 VIBRATOR ADD$1.250 1 1 12 ft.flat stake body with 40"sides all around(requires 84"CA) NA DLR-12CD 12 ft.contractors dump with manual ground control twp, 14"sides(requires 94"CA) $17,900.00' 12 FT CONTRACTORS DU W REQUIRES 33000 GVWPAC KAGE ATADDITIONAL COST OF$29,9M 4 CORNER STROBES ADD$890 48 NCH UNDER BODY TOOL XADD$960 24 INCH SIDES ADD$2,850 YWIN BARAF DOORS ADD$850 BACKUP C4MRkRA ADD$1,360 31S TIRES ADD$1,280 DROP DOWN GATE ADD$840 14 ft.flat stake body with 40m sides all around(requires 109"CA) NA DLR-14CD 14 ft.contractors dump with manual ground control tarp, 14"sides(requires 109"CA) $17,900.00 14 FT CONTRACTORSDUA&REQUIRES 33000 GIIWPACKAGEATADDMONAL COSTOF$29,900 4C MORESADD$890 48 INCH UNDER BODY TOOL BQXADD$960 24 INCHSIDESADD$2,850 BACKUP CAMERA ADD$1,36031527RESAND WHEUSADD$1,280 I 16 ft.flat stake body with 40"sides all omund(requires 120"CA) NA DLR-16CD 16 ft.contractors dump with manual ground control tarp, 14"sides(requires 120"CA) $17,900.00 16FT CONTRACTORS DUAIP REQUIRES 33000 HD GVWPACKAGEA TADDMONAL COST OF$29.900 4 CORNER TRO $890$890 48 BVCH TOOL BOXADD$960 24 INCH SIDESADD$1.950 age Page 301 of 715 VEIRCLE: M2 DEALER: Lou Bachrodt Frelghtliner Lou Bachrodt Freightliner Lou Bachrodt Freightliner Lou Bachrodt Freightliner ZONE: *Western *Nordwm *Central *Souffiern BASE PRICE: $35,750.00 $35,750.00 $35,750.00 S35.750.00 DLR-19FSB IS ft.flat stake body with 40"sides all around(requires 139"CA) $9,400.00' REQ&7RES33,MOHDGVWPCKATADD MONALCOSTOF$29,M.00 DLR-19RB 19 ft.rollback wrecker with wheel lift(requires 120"CA) $45,500.00 REQUIRES 33,000 HD GVWPCKATA DDTnOhAL COST OF$29,900.00 DLR-20FSB 20 ft.flat stake body with 40"sides all around(requires 156"CA) $9,800.00 REQUIRES 33,000 HD GFWPCK ATADDITFOXAL COST OF$29,900.00 DLR-20VB 20 ft.van roll up door(requires1 "CA) $18,900.001 REQUIRES 33,000 HD GVWPCKATADDMANAL COSTOF$29.900-00 DLR-24VB '24 ft.van roll up door(requires 196"CA) $21,900.00' ,REQUIRES 33,000 RD GVWPCKATADDMONAL COST OF$29,900.00 DLR-24FSB 24 ft.flat stake body with 40"sides all around(requires 196"CA) $11,500.00 REQUIRES 33,000 HD GVW PCKA TADD177ONAL COST OF$29,900.00 AUTO Optional body-specify $29,500.00 MALNES AUTO CRANE OR STELLAR 5000#,FOR 60 AD $5900.61320 -44 CRANE BODFADD$34,900. 61320 H-60 CRANE BODYADD$4,860 BOSS 36 CFM COMP ADD$7960 UNDER DECK P70 DRAW COAP BOSS 8060 ADD$13,400 SPRAYLINER ADD$1,450.38,0000 double c)41mdrrj STELLAR 7621 ADD$26,500 6132DL-36UADD$36,500.INGERSOLL RAND 14 HPG COMP ADD$5.900 VACTANK Optional body-specify $49,500.00 2500 GAL I EAM�72500 GALLON cARsON STEEL VACUUM TANK 2300 UI S33 HD GVWPCKAT ADDITIONAL COSTOF$29.900 00 FAONTLIFTHOIST OPTIONADD SI7,800 FULL OPENREAR DOOR ADD$ 12.7 FRUITLAND RCF870 500 CFMAIR COOLED ADD$2.900 AWE 866 50 ADD$3,200 LOAD WTFH 4- 1 WLYEADD$695 STANDPIPE 40 ADD$780 FOR ALUMINUM TANKADD$9,500 24 FT COLD Optional body-specify $47,900.00 KING 24,F7 KO LD KrNG;WN WITH WALTCO RAILLIFT 50004 REQUIRES 33000 HD GrWPAC KAGEATADDITFANAL COST OF$29,900.00 THERMO KING WDEL T108OS-50 ADD$26,900 WATM 2000 Optional body- 00 $49 .001 AT GAUON 1 2000 GALLON TER Tspecify ANK STEEL REQUIRES 33000 HD G VW PACKAGE A TADDI770NAL COST OF$29,900. ®5 DFI 2300 GALLON TANKER STEEL BOE$38.5001 FUEL 2500Optional body-specify $69,700.00 GALLON I 2500 GALLON POLISHED ALUM TANK REAR CANOPY S7YLE REQUIRES 33WO HD GVWPAC ATADD177ONAL COSTOF$29,900.00 REQUI08 CAB FOR 1310,FRONTPYO. BRUSH HAWG Optional body-specify $66,900.00 C-MODEL BRUSH HOG c-wDEL GRApppLE LOADER AND BODY WffH ELECTRICTARP,DEDUCT-$1,592 FOR MANUAL TARP.REQUIRES 33000 HD GVWPACKAGE AT D ION COST OF$29.900.00 A WC MODEL ALL WHEA THER CREWCAB TOTAL PR7CE$110,50.0 REQ&7AES 33K G;IWPAC KAGE AND CREWCAB OPTION. PETERSEN 'Optional body-specify $59,goo.00 TL3/1824 PETEWN TM LOADER W77H 1824 TRASH DUMP BODYREQUIRES 3300 HD GP7V PAC GE AT DD ONAL COSTOF$29.900,00QUADSTICKS ADD$2900 DUAL LED STROBASADD$893 SELF WRVDBVG LOAD COVER ADD $980 TOOL BOXADD$780AAMER LED FLASHERSADD$690 ROUTE ASSISTANTADD$49.500 2030 BODYADD $42001824 TAHADD$26501824HARDOXBODYADD$5300 2030 HARDQXADD$6400 W0AKLfGh7SADD$49fi PER SIDE. I PAC MAC Optional body-s i 58,900.00 tj KB20 PAC MAC 20 124 KNUCKLE BOOM WITH20 FT REACHAND HYDRA U11C JOYSTICK CONTROLS LED LrGHTBVG"D SNNG LOADED ARMLESS TARP MTFEM REQUIRES 33000 HD GVW PAC KAGEATADDITIONAL COSTOF$29S00 00 FOR HARDOXBODYADD$4900 1 1 9fDLR-PDR, Powder coating for utility body $3,900.00' 545450 1 108"cab to axle NC I: 545490 1 120"cab to axle $390.00' a97 Page 302 of 715 VEHICLE: M2 DEALER: Lou Bachrodt FraiglWiner Lou Bachrodt Freightfiner Lou Bachrodt Freightliner Lou Bachrodt Freightliner ZONE: *Western *Northern *Central *SOUthem BASE PRICE: S35.750.00 $35,750.00 $35,750.00 S35.750.00 545-524 1 13 8"cab to axle $390.00' 545-572 ' 111"cab to Lxle $390.00' 545-632 1 190"cab to axle $990.00 545-6471 196"cab to axle $990.00 33,000 GVWR Pek.-minimum 230 HP,5 speed automatic transmission(300ORDS),or approved NA equivalent-see optional wheelbase prices 133,000 GVWR Pek.-minimum 230 HP,5 speed automatic transmission(350ORDS),or approved NA I equivalent-see optional wheelbase prices 33-3000 6SPD 33,000 GVWR Pek.-minimum 230 HP,6 speed automatic transmission(300ORDS),or approved $29,900.00 equivalent-see optional wheelbase prices 33000 RD G WrTH3000AW 6 SFD TRANSMSSrON 33-3500 6SPD 33,000 GVWR Pck.-minimum 230 HP,6 speed automatic transmission(350ORDS),or approved $29,900.00 -equivalent-got optional wheelbase prices 33000 HD GI PCK WITH JSOORW 6 SPD TMNSAESSIOU 33-4X4 1 33,000 GVWR fictory approved 4WD $59,900-00' 1 wrm 33 HD Gvw PcK I 33-109CA .33,000 GVWR 109"CA $29,900.00' 33000 HD GFWPCK I 33-120CA 33,000 GVWR 120"CA $30,290.00' m000 RD r,;,wpcK I 33-156CA 33,000 GVWR 156"CA $30,290.00 .33000 HD GIVPCK I 33-IB0CA 33,000 GVWR 190"CA $30,990.00 33000 HD G I 33-186CA 33,000 GVWR 186"CA $30,990-00 33000 HD G I -3 ' t and CA upgrade-specify $31,900-00' 35000 BD GVWPCK I DLR-37GVW GVWR and CA u3grade-specify $33,900.00'- 37000 HD G17VPCK DLR-39GVW GVWR.and CA u3grade-specify $34,900.00 38WO HD GVWPCK DLR-50GVW GVWR.and CA upgrade-specify $39,900.00 500 HD GFWPCK GVWR and CA upgrade-specify NA DLR-390VW GVWR and CA upprade-specify $34,900.001 39000HDGVWPCK. QVWR and CA upgrade-specify NA GVWR.and CA upgrade-specify NA DLR-LG3 01 .lift gate $5,900.00 1 DLR-LG3 3,0001 .lift gate $6,900.00 1 BOB Page 303 of 715 VEHICLE: M2 DEALER-• Lou BachrodtFreightliner Lou BachrodtFreightliner Lou Bac Freightliner Lou Bac Freightliner ZONE: *Western *Northern *Central IrSouthern BASE PRICE: $35.750.00 $35,750.00 $35,750.00 $35.750.00 12 ton jack cab mounted,if available NA DLIR-AC50K Auto Crane 5OK-22 crane body with shelf package,24"bumper with crank outriggers,or $44,900.00' approved equivalent OR MVAPHEIDE 6108 DL BODY FOR 6000LB CRANE OT 6132DLHH-60K-REQUIRES 33000 HD GMVPCKAT ADDrHoNAL COST OF$29,900.00 1 DLR-ACOR Auto Crane 6006EH electric hydraulic crane,boom support&chassis springs,or approved $42,900.00 equivalent OR KNApHEIDE l000dH JoK CAOACnT OR KNAPHEIDE 6132DLHH BODY-REQUIRES 33000 HD GVWPCKAT ADDITIONAL COST OF$29,9M.00 1 DLR-ORIG Auto Crane hydraulic outriggers,or approved equivalent $8,900.00 DLR-6406 Auto Crane 6406 hydraulic crane,reservoir,PTO and pump,boom support&chassis springs,or $38,900.00 approved equivalent ORKMAPREIDE-REQUIRES 33000 HDGVWPCKATADDfflONALCOSTOF$29SO0.00 DLR-8406 Auto Crane 8406 hydraulic crane,reservoir,PTO and pump,boom support&chassis springs,or $41,600.00" approved equivalent OR KNAPHEIDE-REQUIRES 33000 HD GVWPCKATADDrFIONAL COST OF$2.9,900-00 721-001 Backup alarm-Factory Installed $45.00'1 DLR-BUA Backup alarm-Dealer Installed $95.00 1 Backup camera with 3.5"LCD(rear mounted camera to provide wide angle field of vision at rear NA of vehicle)-Factory Installed BUC Backup camera with 3.5"LCD(rear mounted camera to provide wide angle field of vision at rear $2,450.00' of vehicle)-Dealer Installed RING POWER Optional equipment-specify $119,600.001 XTPRO 60 FOREM77 UNIT W1771CHIP BODY REQUIRES 33K G17VPAC KATADDMONAL COST TC550PTIMA MATMAL HANDLER WrTHMNE BODY REQUIRES JJK OMPACK TOTODYPRICE 8162.400 SD FOR$9.800 T AJATERAIL HANDLER TUMMPIC WffHLINE BODY REQUIRES 33K G1.7yPACK TOTAL BOD $164,900 OP77ONS,FRONT WINCHADD$1d,900.OPTIONROOKSADD$690.OP770MLADDERRACKADD$1,900. OPTION VISEADD$1,900.OPTION GRAB HAJVDLESADD$1,450.OPTION CHANIMBOXADD$1,420.OPTION 12"07RE REEL HOLDERADD$780 OPTIONSTROBESADD$760 OPTIONRUBBrLRBLANKETBOXADD$1.260. OPTION GOLIGHTSPOTLIGHADD$980.OPTIONROPELIGHTSADD$1,490.OPTIONLED LIGHEYADD$1,260. OPTION LED TRAFFIC ADVISOR ADD$1,490.O N POWER MVERTER ADD$3,900 OPTIOMPOLE BACK ADD $3,60 C4047 DIGGER DERRICK FffH MVE BODY TOTAL BODY PRICE$182,400 REQUIRES 33K GVWPAC K. EPSILON Optional equipment-specify $109,500.00' LOADER EPSILONMlOOL72 LOADER WFFH28 YD DUAP BODYREQUIRES 35000 RD GVWPACKAGE ATADD MANAL COST OF$31,9 1 PEITMEN Optional equipment-specify $99,800-00 RS3 PETERSEMRS-3 REAR STEER LOADER JO IC CONTROL,DL4GNOST1C SCREEN IV UPPER CAB SCREEN TO SWITCHRROMD1AGAPOS77C TO AMR CAAMRA WHEN TRUCK 1SRNE PETERSEN RL-3 WADER W17H TRAILER TOTAL PRICE FOR BODY$95,600 ALL REQUIRE 33000 HD GVWPACKAGE AT ADDITIONAL COST OF$29," KNAPHEIDE Optional equipment-specify $29,400.00 6133MC LINE BODY WITH CANOPY ROOF REQUIRES 33000 MD GVWPAC GE A TADDITIONAL COST OF $29.900.00 6132D -3 CRANE BODY WITH 5005UTO CRANE TOTAL PRICE MA 600,FOR RAW 123829 WNCHADD$18,500 AHAAE DADE NAT SEWER SPECS, AERIAL Optional equipment-specify 001 $129,000.00 BUCKET AERIAL BUCKET TRUCK-REQUIRES 33000 HD G;IWPCKATADDITIONAL COST OF$29,900. 699 Page 304 of 715 VEHICLE- M2 DEALER-. Lou Bachmdt Frelghtliner Lou Bachrodt Frei&lincr Lou Baduadt Freightfiner Lou Badmdt FreWiner ZONE- *western *Nordwm *Centw *Soudwrn BASE PRICE: $35,750.00 $35,750.00 S35,750.00 $35.750.00 CONTAlIqla Optional equipment-specify $47,900.001 CARRIER AAMNCAN ROLLOFFACC-80 CONTAINER CARRIER REQUIRES 33M RD GMPAC KAGEATADDMONAL C=OF$29.900.00 1 DILR-BL Optional equipment-specify $52,600.00' 20KLUT WITH TARN REQUIRES 33000 RD GVWPCKAT ADD17YONAL COST 0F$29,gw.00 I DLR-207D Optional equipment-specify $22,900.00' 20 FT TRASH DUAT BODY-REQUIRES 33000 HD GVWPCXA TADDITIONAL COST OF$29,900.00 4 COMER STROBESADD$890 48 INCH TOOL BOXADD$1.450 C9 STROBESADD 1,4601 ALTEC.I Optional equipment-specify $98,600.00, ALT EC LR758.ALTECAA 55 TOTAL PRICE$120.500 ALTECAA55E TOTAL PRICE 1136.500.ALL REQUIRE 33000 HD GVWPACKAGE ATADDITIONAL COST OF$29,900.00 1 GLR-PP IOptional equipment-specify $88,900.00 1 7CM425 80 DHE PO HOLE PA 7rH TRUCKBODY-REQUIRES 33000 RD GFVPCKATADDITIONAL COSTOF $29,4 7rM50&120-DHEADD$1950 TCM 600420-DHEADD$2450 TCD 500-80-DHE ADD$3650 TCM 350-80-DHEDED UCT$3500EDETNYREASPHALTDISTPJBU70R TOTAL $119,600 TCM58&80.AEEADD $6500 1 NEWWAY Optional equipment-specify $57,900.00' VIPER 2ORL NEW WAY VIPER 20RL REAR LOADER NEW WAY COBRA 20RL MAR LOADER TOTAL PRICE$58,900 BOTH REQUIRE 33000 HD GVWPACKAGEATADDIT!ON AL COST OF$29,900.001 RDK SIDE Optional equipment-specify $94,500.00 1 LOADER AP8120DXDUAL SIDE LOADING BODFREQUIRES RFISTANDUP DRIVE OPTIONAND 33000 HD G1'W PCKAT ADDITIONAL COST OF$29,900.00 AND 280HP ENGINEAT$5490.00ADDITIONAL COST. LOADMASTER Optional equipment-specify $62,500.00' -HEIL JOADAIAMR LEGA CY3-20 CU YD AdEDUI M CO ION LOAD MANER 20 YD REARLOADER REQUIRES 33000 GFWHD GPWPCKATADDITIONAL COSTOF$29,900 25 CU YD BODYADD$400 REQUIRES 39000H GVW PAC A T ADDITIONAL COST OF$39,900 HEI L 20 YD REAR LOADER REQUIRES 33000 HD G VW PACK4GE A T ADDITIOAUL COST OF 829,900.00 TOTAL BODYPRICEZS$59,600 BAYNE CART 77PPER EACFI$5900 A UTO LUBE SYSTEMADD$7,960.CUR0770 CANASSEABLE ADD$29,800.1 BERGKAAV Optional equipment-specify $95,700.00 1 BERGK"P FPS FLAAELEM POTHOLE PA TCRER REQ UIRES 33000 HD G I V PAC KA GE AT ADDITIONAL COST OF$29,900.00 ON FOR PATENTED SWING A UGER CHUTE ADD$7950 OPTION FOR FL DOTLED 'APRO"0ARD ADD$3450 OPTION FOR TRUCK MO UNTED CONE HOLDER ADD$195 1 7E= Optional equipment-specify $118,900-00 CRANES TEREXB7204 71 TONC E TEREr BT3870 19 TONC E TOTAL PRICE$12 7,900 ALL REQUIRE 33000 HV GIIWPAC KAGE HADD ION COST OF s299oa.oo DLR-TT 1 Temporary tog NC DLR-TER Transfer existing registration(must provide tag number) $50.00, New state tag(specify state6 county,city,sberiff,etc.) NA Maintenance Plan-specify NA Maintenance Plan-specify NA maintenance Plan-specify NA WBB-345 warranty-specify $500.00 3 YEARS 100000 MILES WBB-277 wawanty-specify $2,000.00 5 YEARS 200000 AGLES 700 Page 305 of 715 VEHICLE- M2 DEALM. Lou Badmdt Freightliner Lou BaOmdt Freightliner Lou Badum&Freightliner Lou Bacluodt Freightliner ZONE: *westem *Norffim *Ccntml *southers BASE PRICE: $35J50.00 $35,750.00 $35,750.00 $35,750.00 WBB-290 Warranty-specify $3,000.00 7 YEARS 2.50000 MLES WA147P Diesel Wananty-s i 50.00 3Y Imm MLES I WAI-47X Diesel Wananty-specify $1,600-00, 5 YEARS 200000 MLES I WAI-48C Diesel Warranty-specify $2,300.00' 7 YEARS 250000 AffLES 701 Page 306 of 715 -" tl f �� j R $ Ne as U..T COUNTIES A�Aim#S d FLOREDA SHERIFFS ASSOCIATION & FLORIDA ASSOCIATION OF COUNTIES 309000 LB GVWR CAB & CHASSIS (DUAL REAR WHEEL) - SPECIFICATION 2018 Freightliner (Alternate a ler tion) The Freightliner purchased through this comes withall the standard equipment s specified e manufacturer for this model and FSA's ban vehicle specification(s) s which an included and made it part of this con is vehicle ban price as awarded specification by zone. ZONE: Western Northern central Southern PRICE:BASE 3 , .0 ,3 2.00 $39,362.00 $39,362.00 While a Florida SheriffiAssociation l Association of Counties identiinclude those equipment items most often requested by participatingcies for full size vehicles,we realizeequipment needs and preferencesto vary from agency to agency.In an effort to incorporate flexibilityour pnogram,we have created specific add/delete options hich allow the purchaser to tailor the vehicle to their particular wants or needs. The following equipmentele and add optionstheir related cost are providedhem to assist you in approximating the total cost of the type vehicle(s)you wish to order through this program.Simplye t of any of the following equipment items you wish deletedthe baseunit cost or add the cost of any equipment items you wish added to the baseit cost to determinee approximatecost of the type vehicle(s )you wish to order. NOTE:An official listing of all add/deleft options and their prices should a obtained fiorn the appropriate dealer in your zone when preparingyour itional add/delete options other than thoselisted available ,however,those listed how must be honorede dealers in yourzone at the stated prices. 702 Page 307 of 715 VEHICLE: M2(ALTERNATE DEALERS) DEALER: Orlando Freightliner Orlando Freightliner Orlando Freightliner Orlando Freightfiner ZONE: Western Northern central Southern BASE PRICE: $39,362.00 $39,362-00 $39,362.00 $39,362.00 Order Code -Delete Options Ali Zones Gas engine in lieu of diesel NA 6SPEEDMANUAL Provide 6 speed manual with base enlone-specify ($1,470.00)'l Provide 7 speed manual with base engine-specify NA Air brakes if compatible with transmission NA Wheel seals NA 746-999 AMIFM stereo radio Stdi Satellite radio NA on-star NA Power Take Off(PTO) NA Order Code Add Options AU Zones options are to be discounted below Manufacturer's Standard Retail Pricing (KSRP) or manufacturers published list price for any factory add options. Purchasers are encourage to negotiate pricing for options. Additional discounts for each add option shall be decided by the Vendor. please refer to the Contract Tax= and Conditions, ESectioN72.14 Option Pricing. 0 � 6 o t 37.on 101-21W Engine/transmission upgrade-specify $11,575.00 28WP W 350ORM I 101-21X EngineAransmission upgrade-specify $12,424.00 300HP MB 350ORM 1 101-23M Engine/transmission upgrade-specify $16,208-00' 260HP IM 350ORDS I I 101-22P Enginehransmission upgrade-specify $17,680.00' 1300HP 15L 330ORW I 101-22R Enginehransmission upgrade-specify $19,168.00' 330HP 1K 350ORW I I Enginahranamission upgrade-specify NA Engine/transmission upgrade-specify NA Engineltransmission upgrade-specify NA Bi-fael mode1-s ci A CNG prep-s NA CNG CNG conversion(discuss with dealer) $67,958.00 1 E 320HP ISLG I LPG convenion(discuss with dealer) NA Engine hour meter Std 703 Page 308 of 715 VEHICLE. M2(ALTERNATE DEALERS) DEALER: Orlando Freightliner Orlando Freightliner Orlando Freightliner Orlando freightliner ZONE: Western Northern Central Southern BASE PRICE: $39,362.00 $39,362.00 $39,362.00 $39,362.00 Trans oil ternp meter Std Allison authorized synthetic oil,TES 295 or equivalent( i ed warranty) Std Premium hoses Std 206-192 Dual 45 gallon fuel tanks $821.00 DUAL SOS Air dryers Std 477-006 Moisture ejectors $79.00 452-001 Driver controlled diffirential lock $736.00 Power windows,only NA 654-011 Power windows/door locks $307.00' Speed control Std Tilt steering wheel NA ' 532-002 Telescopic and tilt steering wheel $463.00'1 746-113 1 AM/FM radio with single CD $537.00' Side air bags NA 3K Third key $19.00 400-101 Upgrade to 4x4(specify fiwtory ora market) $29,092.00' Model upgrade-specify NA Model upgrade-specify NA 829-079 Crew cob(94"CA) $12,644.00 929-075 1 Super cab(94"CA) $7,275.0011 682-0501 'Cutaway cab $1,752.00' 744-1031 Optional cab and chassis equipment-specify $390.00 I BNGHTLIG HTED HEATED MRWRS I 016-10 cab and chassis equipment-specify $774.00 VERTICA L MU UST I- 756-IEI Optional cab and chassis equipment-specify $551.00' AIR DBD SM T 1 1 650-008 Optional cab and chassis equipment-specify $117.001 JAIR RIDECAB I Optional cab and chassis equipment-specify NA 316-035 Left-hand pillar mounted 6"spotlight with clear halogen bulb,dealer installed $900.00 FwrmymmmD 1 316-033 Left&right-hand pillar mounted 6"spotlight with cleu halogen bulb,dealer installed $1,319.00 FACTORYMMUM I Vent visors-stick-on style NA Rainshfields-flange style NA Spray-in liner(Rhino,Line-X ora equivalent) NA 704 Page 309 of 715 VEHICLE- AV(ALTERNATE DEALERS) DEALER: Orlando Freightliner Orlando Freightliner Orlando Freightliner Orlando Freightliner ZONE: Western Northern central Southern BASE PRICE: $39,362.00 $39,362.00 $39,362.00 $39,362.00 TOOLBOX Knapheide under body tool boxes or approved equivalent $905.00 74B-090 =Fender or cowl mounted convex mirrors $124.00 727-IAH Airhorn $100.01D, 720-002/722-002 of kit,fire extinguishers&triangles $61.00 1 629-004 Front stabilizer bars $450.0011 Rear shock absorbers NA 622,1MG Auxiliary m-ar springs $163.00 210 00#WMH HELPM SPMNG 1HS I 'Heated fuel water separator 1346.00' 002-0021 Tractor brake package(30,000 GVWR only) $17,169.001 1 260HP.ISB 330ORDS FUED FIFM WHEa TWLER AIR AND ELEC MNES 'Trailer towing package-specify NAN 019-0011 Trailer towing package fbr air operated trailer brakes $1,050.00' AIR LMES GLAD HANDS W EAV OF MAM I I Th'ler towing package for electric operated trailer brakes NA B25 1 ud flaps $99.00 511-IF2 I Full size spare tire.&rim $944.00' 794-0071 Jack and wheel wrench $368.00'1 Nitrogen filled tires including spare tire NA 311-0011 Daytime running lights $20.001 Inunobilize daytime running lights Std 6132D54J Knapheide 6132 utility body or approved equivalent(requires 94" } 10,275.00111 11' 11'3CY it 2-3 yd.dump body with manual ground control tarp or approved equivalent(requires $20,467.00 84"CA) 10,5CY 15 yd.dump with manual ground control tarp(requires 94"CA) $20,335.00 12STAKE 12 ft.flat stake body with 40"sides all around(requires 94"CA) $11,953.00' 12CONTR 12 ft.contractors dump with manual ground control tarp, 14n sides(mquires 94"CA) $18,538.00'1 1 ' 14 ft.flat stake body with 40"sides all around(requires 1 " ) $12,360.00' 14CONTR 14 ft.contractors dump with manual ground control tarp, 14"sides(requires 108"CA) $22,966.00 11 16STAKE 16 ft.flat stake body with 40"sides all around(requires 120"CA) $13,160.00' 16CONTR 16 ft,contrwtors dump with manual ground control tarp, 14"sides(requires 120"CA) $22,995.00"i 1 ' 18 ft.flat stake body with 40"sides all&round(requires 139"CA) $14,498.00' 19 ft.rollback wrecker with wheel lift(mquires 120"CA) NA 20STAKE .20 ft.flat stake body with 40"sides all around(requires 156"CA) $14,515-00 20VAN 20 ft.van roll up door(requims 156"CA) 1 $14,927.00 24VAN 24 ft.van roll up door(requires 186"CA) $15,912.00' 24STAKE 124 it.flat stake body with 40-sides all around(requires 196"CA) $14,966.00 M Page 310 of 715 VEHICLE: M2(ALTERNATE DEALERS) DEALER: Orlando Freightliner Orlando Freightliner Orlando Freightliner Orlando Freightliner ZONE: Western Northern central Southern BASE PRICE: $39,362.00 $39,362.00 $39,362.00 $39,362.00 TM Optional body-specify $72,971.00' PETERSEN BVD 1824 HARDOX MSH BODYAAFD LZGHWBVG LOADER RS3 Optional body-specify $104,623.001 PETERMNEYDREAR STEER I K1320 Optional body-specify $69,273.00 PAC MAC 1824 TRASHBODYAND LOADER BRUSHHAWO Optional body-specify $75,356.01) M USH HA WO M SH D UW AAfD LOADER BERGKAAD Optional body-specify $105,962.00'- B ER GK4 AP M PO T HOLE PA 7 CHER CH[PPER Optional body-speci7 $46,900.00' AL CT 14'CB7P DUA& OS5739D Optional body-speci $79,617.00' 38CYRECYCLING BODY7 L42A I Optional body-specify $115,537.00' ALTEC L42A AEM4L I Powder coating fbr utility body NA 109"cab to axle Incl. 545-475 120"cab to LvJe $391.00 545-517 138"cab to axle $755.00 545-565 156"cab to&Ae $755.00' 545-625 190"cab to axle $1,330.00'1 545-640 186"cab to axle $1,330.00' 342-592A 33,000 GVWR,Pck.-minimum 230 11P,5 speed automatic transmission(300ORDS),or $27,192.00 approved equivalent-see optional wheelbase prices 300HP CUMWNS 3000RDS I 342-582B 33,000 GVWR Pck.-minimum 230 11P,5 speed automatic transmission(350ORDS),or $26,472.00 ®a equivalent-see optional wheelbase prices .300HP CUMNAFS 3500RDS I 342-582C 33,000 GVWR.Pck.-minimum 230 BP,6 speed automatic transmission(300ORDS),or $27,192.00' approved equivalent-seeoptional wheelbase prices JOOHP CUMAMW 3000RDS I I 342-582D 133,000 GVVVR.Pck.-minimum 230 BP,6 speed automatic transmission(350ORDS),or $26,472.00 i approved equivalent-see optional wheelbase prices 300HPCUMMW3500= 1 400-1031 33,000 GVWR.factory approved 4WD $38,596.00' 30ORP CUMANS 3300RDS AaNMR 12K FRONT DRIVE 21K REAR Wfffl DIFFLOCK 174WB 1 133,001 GVWR.101"CA $27,427.00' 197WB 1 33,000 GVWR.120-CA $27,807.00 222WB 1 133,000 GVMTR.156"CA $27,995.00 246WB 1 33,000 GVWR.190-CA $28,560.00'j 708 Page 311 of 715 VEHICLE: M2(ALTERNATE DEALERS) DEALER: Orlando Freightliner Orlando Freightliner Orlando Fraightliner Orlando Freightliner ZONE: Western Northam central Southern BASE PRICE: $39,362.00 $39,362.00 $39,362.00 $39.362.00 252WB I h 33,000 GVWR 196"CA $28,560.00'" 350000VWRGVWR and CA upgrade-specify $27,030.00' L9 CU MMM 350ORM I I I 3700 ' p and CA pgde-specify $29,379.00 L9 CUMMfia 3500RDS I 390000VWR GVWR and CA upgrade-specify $30,129.0011 L9 CUMWAFS 35OORDS I QVWR and CA upgrade-specify NA GVWR and CA upgrade-specify NA GVWR and CA upgrade-specify NA GVWR and CA upgrade-specify NA QVWR and CA upgrade-specify NA LIFTGATEI 2,000 lb.lift gaft $4,991.00' LIFTGATE2 3,000 lb.lift gate $6,494.00 12500LB PUCKAWAY 794-001 12 ton jack cab mounted,if available $199.00 11 ' Auto Crane 50K-22 crane body with shelf package,24"bumper with crank outriggers.or $24,559.00'. approved equivalent 11'CRAME BODY.OUTRIGGERS 6006EH Auto Crane b6EH electric hydraulic emne,boom support&chassis springs,or approved $29,880.00' equivalent 6000LB AUTO CR.4NE HYDOUTRIGGERS Auto Crane hydraulic outriggers.or approved equivalent $9,860.00' Auto Crane 6406 hydraulic crane,reservoir,PTO and pump,boom support&chassis NA springs,or approved equivalent Auto Crane 8406 hydraulic crane,reservoir,PTO and pump,boom support&chassis NA springs,or approved equivalent 721-0011 Backup alarm-Factory Installed $40.0011 Backup alarm-Dealer Insfailled NA Backup camera with 3.5"LCD(rear mounted camera to provide wide angle field of vision at NA rear of vehicle)-Factory Installed BUC Backup camem with 3.5"LCD(rear mounted camem to provide wide angle field of vision at $1,350.00 rear of vehicle)-Dealer Installed HARDOXBODY Optional equipment-specify $5,990.00 UPGRADE 7-0 M3 ar KB20 BOD Y MA TERM L ROUTE ASST Optional equipment-specif y $21,715-00 UPGRADE TO TLJ OPTION I HDIND Optional equipment-specify $98,922-00 HD IND POT HOLE PA 7CHER I I VEPOR13RL Optional equipment-specif y $56,969.00' NEWA Y 13CY MR LOADER 707 Page 312 of 715 VEHICLE: M2(ALTERNATE DEALERS) DEALER: Orlando Freightliner Orlando Fraightliner Orlando Freightliner Orlando Freightliner ZONE: western Northam central Southern BASE PRICE: $39,362-00 $39,362.00 $39,362.00 $39,362.00 VIPOR20RL Optional equipment-speqify $60,449.00 NEWAY20CYREAA LOADER 1 COBRA20RL optional equipment-specify S62,105.001, NEWA Y COBRA 2 REAR LOADER BRUSHHAWGAWC Optional equipment-specify $43,944.00 ALL WEATHER CAB UPGRADE TOBRUSHHAWGOPrION AERIAL Optional equipment-specify ..$134,943.00 ALTEC 55'AE I L 1 ipment-speci $63,714.0011 LEGACY3 20CY REAR LOADER7 $64,079.00 LOADMASTER25 ' 'onal equipment-speci7 LEGA CY3 25CY REAR LOADER GS5735D optional equipment-specif $77,071-00 GSPRODUCTS35CYLOADER ly $59944.00' H20 TANK Optional equipme , et-specify 2000 GALLON WATER TANK 2 SPRAY HEADS PEAR SPRAY BAR FRONT Optional equipment-specify NA Optional equipment-specify NA Optional equipment-specify NA I TEMP Temporary tag $3.00 TRANSFER Transfer axisting registration(must provide tag number) NA VARIESBYMONTHANDGM I NA NEWTAG New state tag(specify state,county,city,sheriff,etc.) FAJUESBYMONMAND GVWR I Maintenance Plan-specify NA Maintenance Plan-specify NA Maintenance Plan-specify NA BASE I Warranty-s i Std 2 YEARS UNLIMTED MLES Warranty-specify NA Wuranty-specify NA I Diesel Warranty-specify Std 2 KRS UNLIMTED AELES I Diesel Warranty-specify NA Diesel Warranty-specify NA 708 Page 313 of 715 Orlando i fll r inc. Blossom2455 S. Orange II Apopka R. 32703 - 122 407-291-8408 9 cog To City !I! Darty Orlandoi fli r is pleasedfthilowing Freightliner 106 via2017-2018 1 riSheriffs Association i - Spec 7 $39p362.00 342-582B see attachment A for full list of specifications Dealer 32CY trash dump . Tag and Title INCL Total Sincerely, Bob Scharpnick Municipal Sales Orlando ! ll r Isuzu Truck of Ocala Page 314 of 715 Prepared r: Prepared by., III Darty Bob Scharpnick City of Boynton Beach ORLANDO FREIGHTLINER 222 NE gth Avenue 2455 S.ORANGE BLOSSOMTRAIL Boynton , L 33425 APOPKA,FL 32703 Phone:561-742-6215 Phone: SP ECIFICATIO Onto Code n Price Level PRL-18M M2 PRL-18M(EFF:04117/18) Data Version 17 SPECPRO21 DATA RELEASE017 Vehicle Configuration 001-172 M2106 CONVENTIONAL CHASSIS 004-220 2020 MODEL YEAR SPECIFIED 002 -TRUCK 019-002 STRAIGHT TRUCK PROVISION 003-001 LH PRIMARYI LOCATION General Service 1-002 TRUCK CONFIGURATION AAS-001 DOMICILED,USA 50 STATES(INCLUDING CALIFORNIA -I N STATES) PICKUP AND DELIVERYISHORT HAUL SERVICE A84-IGM GOVERNMENT BUSINESS 003 DRY BULKCOMMODITY AA&002 I :1 (ALL)OF THE TIME.I TRANSIT,IPAVED ROADS A 1 IEXPECTED 1 SMOOTH CONCRETE OR ASPHALTN - MOST SEVERE IN-TRANSIT (BETWEEN SITES) ROAD SURFACE 1 MEDIUM A68-ND EXPECTED FRONT L ( )LOAD: 1200.0! DRIVEAGO-99D EXPECTED REAR AXLE(S)L .0 lbs A63-OOD EXPECTED GROSS VEHICLEWEIGHT CAPACITY : 35000.0 lbs Application P 0 17 01 Data li bon V 10.1.1 Version L-1 017 +il City of Boynton bd um e 1 of 1 Page 315 of 715 Prepared r: Prepared by. IIIBob Scharpnick City of Boynton Beach ORLANDO FREIGHTLINER 222 NE 91h Avenue 2455 S.ORANGE BLOSSOML Boynton Beach,FIL 33425 APOPKA.FL 32703 :561-742-6215 Phon Data Code Descripdon Truck Service CONTAINER BODY AF3-2DC MORGAN CORPORATION AF7-9913 EXPECTED BODWPAYLOADHEIGHT FRAME WO INCHES: .0 In Engine 101-21X . 300 HIP Q 2600 RPM,2600 GOV,660 LBIFT a 1 OW RPM Electronic Parameters 79A-075 75 MPH ROAD SPEED LIMIT 79B-000 CRUISE CONTROL SPEED LIMIT SAME AS ROAD SPEED IT 7 PTO MODE ENGINELIMIT-110 CRUISE7OP-002 PTO RPM WITH T SWITCH-700 RPM 790-003 PTO RPM WITH CRUISE RESUME SWITCH 800 - RPM 1 PTO MODE CANCEL VEHICLE SPEED-5 MPH 7 PTO GOVERNOR RAMP RATE-250 RPM PER SECOND BOG-002 PTO MINIMUMP -700 2 REGEN INHIBIT SPEED THRESHOLD-5 MPH Engine Equipment 17 2016 ONBOARD DIAGNOSTIC=010 EPAJCARB/FINAL GHG17 CONFIGURATION 2008 CARS EMISSIONCERTIFICATION-CLEAN IDLE(INCLUDES INCH LABEL ON LEFT SIDE HOOD)OF 1312-001 STANDARD OIL PAN 105-001 ENGINE MOUNTED OIL CHECK AND FILL 133-004 I VALVE COVER 014-099 SIDE OF HOOD AIRINTAKE I FIREWALL MOUNTED DONALDSON AIR CLEANER 124-1137 12V 1 I QUADRAMOUNT ALTERNATOR IT LT SENSE 292-208. (2)DTNA GENUINE,FLOODED STARTING, I ,3 C,THREADED STUD BATTERIES 290-017 BATTERY BOX FRAME MOUNTED 281-001 STANDARD BATTERYJ 1 SINGLE BATTERY BOX FRAME MOUNTED L SIDE UNDER CAB ApplicsUon Version 10.1.105 j 08/17/2018 2:09 PM Data Ion L-1 .017 City of Boynton Beach debris dump Page 2 af 1 Page 316 of 715 Prepared for: Prepared by: Bill Darty Bob Scharpnick City of Boynton Beach ORLANDO FREIGHTLINER 222 NE Oth Avenue 2455 S.ORANGE BLOSSOM TRAIL Boynton Beach,FIL 33425 APOPKA,FL 32703 Phone:561-742-6215 Phone:4072953MB Data Code Description ....................... 291-017 WIRE GROUND RETURN FOR BATTERY CABLES WITH ADDITIONAL FRAME GROUND RETURN 266401 NON-POLISHED BATTERY BOX COVER 67P-M NO CAB AUXILIARY POWER WIRING 293-058 POSITIVE LOAD DISCONNECT WITH CAB MOUNTED CONTROL SWITCH MOUNTED OUTBOARD DRIVER SEAT 107-M CUMMINS TURBOCHARGED 18.7 CFM AIR COMPRESSOR WITH INTERNAL SAFETY VALVE 108-002 STANDARD MECHANICAL AIR COMPRESSOR GOVERNOR 131-013 AIR COMPRESSOR DISCHARGE LINE 152-041 ELECTRONIC ENGINE INTEGRAL SHUTDOWN PROTECTION SYSTEM 128-076 CUMMINS EXHAUST BRAKE INTEGRAL WITH VARIABLE GEOMETRY TURBO WITH OWOFF DASH SWITCH 016-10 RH OUTBOARD UNDER STEP MOUNTED HORIZONTAL AFTERTREATMENT SYSTEM ASSEMBLY WITH RH HORIZONTAL TAILPIPE 28F-002 ENGINE AFTERTREATMENT DEVICE. AUTOMATIC OVER THE ROAD REGENERATION AND DASH MOUNTED REGENERATION REQUEST SWITCH 239-001 STANDARD EXHAUST SYSTEM LENGTH 237-052 RH STANDARD HORIZONTAL TAILPI PE 23U- 1 a GALLON DIESEL EXHAUST FLUID TANK 30N-003 100 PERCENT DIESEL EXHAUST FLUID FILL 43X-002 LH MEDIUM DUTY STANDARD DIESEL EXHAUST FLUID TANK LOCATION 23Y-001 STANDARD DIESEL EXHAUST FLUID PUMP MOUNTING 43Y-001 STANDARD DIESEL EXHAUST FLUID TANK CAP 273-004 BORG WARNER VISCOUS FAN DRIVE 110-003 CUMMINS SPIN ON FUEL FILTER 118-001 FULL FLOW OIL FILTER 288-100 700 SQUARE INCH ALUMINUM RADIATOR 103-030 ANTIFREEZE TO MF.OAT(NITRITE AND SILICATE FREE)EXTENDED LIFE COOLANT 171-007 GATES BLUE STRIPE COOLANT HOSES OR EQUIVALENT 172-Ml CONSTANT TENSION HOSE CLAMPS FOR COOLANT HOSES 270-016 RADIATOR DRAIN VALVE 168M2 LOWER RADIATOR GUARD Application Version 10.1.105 08/1712018 2:09 PM Data Version PRL-18M.017 r'C_—=MW=–WW City of Boynton Beach debris dump Page 3 of 13 Page 317 of 715 Prepared r: Prepared by., Bill Darty Bob Scharpnick City of Boynton Beach ORLANDO FREIGHTLINER 222 NE ft Avenue 2455 S.ORANGE BLOSSOMTRAIL Beach,Boynton FL 33425 APOPKA,FL 32703 Phone:561-742-6215 Phon 7 Date Code Description _...m.m ....._._...._.. _.... _......... ._............... _ __....... _.. .. 134-001 ALUMINUM FLYWHEEL HOUSING 1 ELECTRIC GRID AIR INTAKE 155-057 DELCID 1V 29MT STARTER WITH INTEGRATED MAGNETIC SWITCH Transmission ALLISON 3500 RDS AUTOMATIC TRANSMISSION WITH PTO PROVISION Tmnemlesion Equipment 343-320 ALLISON VOCATIONAL PACKAGE 1 - AVAILABLE 3000/4000 PRODUCT FAMILIES WITH VOCATIONAL MODEL RDS 84B-012 ALLISONL RATING HIGHWAYLi TI S AVAILABLE WITH ALL PRODUCT FAMILIES PRIMARY MODE GEARS,LOWEST GEAR 1, TAT GEAR 1,HIGHEST GEAR 0,AVAILABLE FOR 0 PRODUCT FAMILIESL 84D-023 SECONDARY ,LOWEST GEAR 1, START GEAR 1,HIGHEST GEAR 6,AVAILABLE FOR 0 PRODUCT FAMILIESONLY PRIMARYSHIFT DTNA AND ALLISON,THIS DEFINEDENGINE AND VOCATIONAL USAGE 84F-ODO SECONDARY SHIFTULE RECOMMENDED Y DTNA AND ALLISON,THIS DEFINEDI AND VOCATIONAL USAGE 84G-000 PRIMARY I Y DTNA AND ALLISON.THIS IENGINE AND VOCATIONAL USAGE D SECONDARY SHIFTC Y DTNA AND ALLISON,THIS IENGINE AND VOCATIONAL USAGE J-000 ENGINE BRAKE RANGE PRESELECT RECOMMENDED BY DTNA AND ALLISON,THIS DEFINEDI VOCATIONAL USAGE 84K-000 ENGINE BRAKE RANGE ALTERNATE PRESELECTT ALLISON,THIS EIENGINE AND VOCATIONAL USAGE 84L,000 LOAD BASED SHIFTSCHEDULE AND VEHICLE ACCELERATION CONTROL D BY DTNA AND ALLISON.THIS DEFINED VOCATIONAL USAGE NEUTRAL AT STOP-DISABLED,FU DISABLED 84U-000 DRIVERINPUT-DEFAULT NO SWITCHES Application Version 10.1,105 yy 08/17/2018 Date Ion PRL-18M.0117 CI n Beach debris dump Page 4 of 1 Page 318 of 715 Prepared for. Prepared by: Bill Derty Bob Scharpnick City of Boynton Reach ORLANDO FREIGHTLINER 222 NE 9th Avenue 2455 S.ORANGE BLOSSOM TRAIL Boynton Beach,FIL 33425 APOPKA,FL 32703 Phone:561-742 15 Phono:4072953846 Date Code Description .................. 353-022 VEHICLE INTERFACE WIRING CONNECTOR WITHOUT BLUNT CUTS,AT BACK OF CAB 34C-001 ELECTRONIC TRANSMISSION CUSTOMER ACCESS CONNECTOR FIREWALL MOUNTED 362-035 CUSTOMER INSTALLED CHELSEA 277 SERIES PTO 303-001 PTO MOUNTING.LH SIDE OF MAIN TRANSMISSION 341-018 MAGNETIC PLUGS,ENGINE DRAIN, TRANSMISSION DRAIN,AXLE(S)FILL AND DRAIN 345-003 PUSH BUTTON ELECTRONIC SHIFT CONTROL. DASH MOUNTED 97G-004 TRANSMISSION PROGNOSTICS-ENABLED 2013 370-015 WATER TO OIL TRANSMISSION COOLER,IN RADIATOR END TANK 346-003 TRANSMISSION OIL CHECK AND FILL WITH ELECTRONIC OIL LEVEL CHECK 35T-001 SYNTHETIC TRANSMISSION FLUID(TES-295 COMPLIANT) Front Axle and Equipment 400-1AS DETROIT DA-F-12. 312,000#FF1 71.5 KPI/3.74 DROP SINGLE FRONT AXLE 402-020 MERITOR 15X4 Q+CAM FRONT BRAKES 403-002 NON-ASBESTOS FRONT BRAKE LINING 419-023 CONMET CAST IRON FRONT BRAKE DRUMS 409-006 FRONT OIL SEALS 408-001 VENTED FRONT HUB CAPS WITH WINDOW, CENTER AND SIDE PLUGS-OIL 416-022 STANDARD SPINDLE NUTS FOR ALL AXLES 405-002 MERITOR AUTOMATIC FRONT SLACK ADJUSTERS 536-050 TRW THP-60 POWER STEERING 539-003 POWER STEERING PUMP 534-015 2 QUART SEE THROUGH POWER STEERING RESERVOIR 4aT-M SYNTHETIC 75W-90 FRONT AXLE LUBE Front Suspension 620-1 ED 12,000#MONO TAPERLEAF FRONT SUSPENSION 1519-005 MAINTENANCE FREE RUBBER BUSHINGS- FRONT SUSPENSION 410-001 FRONT SHOCK ABSORBERS Application Version 10.1.105 08/17/2018 2:09 PM Data Version PRLA .017 City of Boyftn Beach debris dump Page 5 of 13 Page 319 of 715 Prepared for: Prepared br. III Darky Bob Scharpnick City of Boynton Beach ORLANDO FREIGHTLINER 222 NE ft Avenue 5 S.ORANGE BLOSSOMTRAIL Beach,Boynton FL 33425 APOPKA,FIL 32703 Phone:601-742-MIS Phone:4072953846 Data Code Description RearAxis and Equipment 1 1 2 ,000#R-SERIES SINGLE AXLE 421-614 .14 REAR AXLE RATIO 424-001 IRON REAR AXLE CARRIERI AXLE HOUSING 3 L 17N MERITORLUBE MAIN DRIVELINEI FULL ROUND YOKES -001 DRIVER CONTROLLEDTRACTION DIFFERENTIAL»SINGLE REAR AXLE 878-018 (1)DRIVER CONTROLLEDIFF I L LOCK REAR VALVE FOR SINGLE I 8713-004 BLINKINGWITH EACH MODE SWITCH. DIFFERENTIAL UNLOCK WITHIGNITION , ACTIVEc5 MPH 423-032 MERITOR 1 6.5X7SPIDER REAR BRAKES,DOUBLEFABRICATED SHOES 2 LINING 434-011 BRAKE CAMS AND CHAMBERS SIDE OF DRIVE ( ) 451-023 CONMET CAST IRON REAR BRAKE DRUMS 40-000 REAR IL SEALS 100 WABCO TRISTOPLONGSTROKE I-DRIVE SPRINGAXLE I S 428-002 MERITOR AUTOMATIC REAR SLACK ADJUSTERS 1 TIC 70W-90 REAR AXLE LUBE Rear Suspension 622-IMJ 23.000#52 INCH VARIABLET MULTI-LEAF SPRINGU P IWITH LEAF SPRING 621-001 SPRING SUSPENSION 431-001 STANDARD AXLE SEATSIN AXLE GROUP Brake System " 018-002 PACKAGE 40D-100 WABOO 4814M ABS 871-001 REINFORCED NYLON,FABRIC BRAID AND WIRE BRAID ! AIR LINES 01 FIBER BRAID PARKINGK HOSE 412-001 STANDARD BRAKEVALVES Applicadon Version 10.1.105DO/1712018 2:00 PM Data Version PRI-48M.017 WU ►t r�1� Chy of Boynton h dump 1 Page 320 of 715 Pmpared 1br: Prepared by, Bill Deny Bob Scharpnic.k City of Boynton Beach ORLANDO FREIGHTLINER 222 NE ft Avenue 2455 S.ORANGE BLOSSOM TRAIL Boynton Beach,FIL 33425 APOPKA,FL 32703 Phone:501-742-6215 Phona:4072053846 Data Code Description 4OD-002 STANDARD AIR SYSTEM PRESSURE PRO'TECTION SYSTEM 413-002 STD U.S.FRONT BRAKE VALVE 432-003 RELAY VALVE WITH 5-6 PSI CRACK PRESSURE, NO REAR PROPORTIONING VALVE 480-088 WABOO SYSTEM SAVER HIP WITH INTEGRAL AIR GOVERNOR AND HEATER 479-015 AIR DRYER FRAME MOUNTED 4OD-001 STEEL AIR BRAKE RESERVOIRS 477-004 PULL CABLES ON ALL AIR RESERVOIR(S) Tiraller Connections 335-004 UPGRADED CHASSIS MULTIPLEYJNG UNIT 32A-002 UPGRADED BULKHEAD MULTIPLEXING UNIT Wheelbase&Firame 545Z72 5725MM(2251 )WHEELBASE 546-101 11/32X3-1/2X10-115/116 INCH STEEL FRAME ( .7 X10. INCH)12OKSI 547-001 1/4 INCH(6.35MM)C-CHANNEL INNER FRAME REINFORCEMENT 652-007 2450MM(90 INCH)REAR FRAME OVERHANG 56W-009 FRAME OVERHANG RANGE:91 INCH TO 100 INCH ACO-90D CALCD BACK OF CAB TO REAR SUSP CIL( ): 159.45 In - AES-99D CALCULATED EFFECTIVE BACK OF CAB TO REAR SUSPENSION C4L( ): 156.45 In AE4-99D CALCID FRAME LENGTH-OVERALL: 360-88 AM"9D CALVD SPACE AVAILABLJE FOR DECKPLATE: 159.45 In FSS-OL H CALCULATED FRAME SPACE LH SIDE: 1112.12 In FSS-ORH CALCULATED FRAME SPACE RH SIDE: 139.81 In 553-001 SQUARE END OF FRAME 550-001 FRONT CLOSING CROSSMEMBER 65"01 STANDARD WEIGHT ENGINE CROSSMEMBER 561-001 STANDARD CROSSMEMBER BACK OF TRANSMISSION 5a2-001 STANDARD MIDSHIP#1 CROSSMEMBER(S) 572-001 STANDARD REARMOST CROSSMEMBER SM001 STANDARD SUSPENSION CROSSMEMBER Chassis Equipment Application Version 10.1.105 08/17/2018 2:09 PM Date Version PRL-1 .017 City of Boynton Beach debris dump Page 7 of 13 Page 321 of 715 Prepared for: Prepared by: Bill Darty Bob Scharpnldc City of Boynton Beach ORLANDO FREIGHTLINER 222 NE gth Avenue 2455 S.ORANGE BLOSSOM TRAIL Boynton Beach,FL 33425 APOPKA,FL 32703 Phone:561- 15 Phone:407295380 Daft Code Descripdon ................ 656-IAP THREE-PIECE 141 PAINTED STEEL BUMPER WITH COLLAPSIBLE ENDS 556-001 FRONT TOW HOOKS-FRAME MOUNTED 574-001 BUMPER MOUNTING FOR SINGLE LICENSE PLATE 586-024 FENDER AND FRONT OF HOOD MOUNTED FRONT MUDFLAPS 551-007 GRADE 8 THREADED HEX HEADED FRAME FASTENERS Fuel Tan 204-034 So GALLON/302 LITER RECTANGULAR ALUMINUM FUEL TANK- 21 5 218-005 RECTANGULAR FUEL TANK(S) 215-005 PLAIN ALU MINUMIPAINTED STEEL FUELIHYDRAULIC TANK(S)WITH PAINTED BANDS 212-007 FUEL TANK(S)FORWARD 884-001 PLAIN STEP FINISH 205-001 FUEL TANK CAP(S) 122-1J2 DETROIT FUER SEPARATOR WITH WATER IN FUEL SENSOR AND HAND PRIMER 216-020 EQUIFLO INBOARD FUEL SYSTEM 11 F-998 NO NATURAL GAS VEHICLE FUEL TANK VENT LINEISTACK 202-016 HIGH TEMPERATURE REINFORCED NYLON FUEL LINE Tims 0CS HANKOOK AL1111 R22.5 14 PLY RADIAL FRONT TIRES 094-2CS HA DLI I 11 2.514 PLY RADIAL REAR TIRES Hubs 418-058 C PRESET PLUS PREMIUM ALUMINUM FRONTHUBS 450460 CONMET PRESET PLUS PREMIUM IRON REAR HUBS Wheels 502-523 MAXION WHEELS 90262 22.6X8.25 10-HUB PILOT 6.19 INSET 5-HAND STEEL DISC FRONT WHEELS 505-623 MAXION WHEELS GO= .251 PILOT 5-HAND STEEL DISC REAR WHEELS 49"i1 FRONT WHEEL MOUNTING NUTS Application Version 10.1.105 08/1712019 2:09 PM Date Version PRL-18M.017 City of Boynton Beach debris dump Page a of 13 Page 322 of 715 Prepared fbr: Prepared br. Bill Darty Bob Scherpnick City of Boynton Beach ORLANDO FREIGHTLINEIR 222 NE gth Avenue 2455 S.ORANGE BLOSSOM TRAIL Boynton Beach,FIL 33425 APOPKA,FL 32703 Phone:561-742-6215 Phone:4072953M Daft Code Dwarliption .................................. 497-011 REAR WHEEL MOUNTING NUTS Cab Exterior 82"71 106 INCH BBC FLAT ROOF ALUMINUM CONVENTIONAL CAB NO-008 AIR CAB MOUNTING 678-001 LH AND RH GRAB HANDLES 646-009 PAINTED PLASTIC GRILLE 65X-001 ARGENT SILVER HOOD MOUNTED AIR INTAKE GRILLE 644-004 FIBERGLASS HOOD 727-1AH SINGLE 141 ROUND POLISHED AIR HORN ROOF MOUNTED 720-001 SINGLE ELECTRIC HORN 728-001 SINGLE HORN SHIELD 667-ICV DOOR LOCKS AND IGNITION SWITCH KEYED THE SAME WITH(4)KEYS 575-001 REAR LICENSE PLATE MOUNT END OF FRAME 312-043 INTEGRAL HEADLIGHT/MARKER ASSEMBLY 302-001 (5)AMBER MARKER LIGHTS 29"01 INTEGRAL STOPfrAlUBACUP LIGHTS 300-015 STANDARD FRONT TURN.SIGNAL LAMPS 7BH DUAL WEST COAST MOLDED-IN COLOR MIRRORS 707-001 DOOR MOUNTED MIRRORS 796-001 1021 EQUIPMENT WIDTH 743-IAP LH AND RH 6 INCH MOLDED-INC L CONVEX MIRRORS MOUNTED UNDER PRIMARY MIRRORS 74A-001 RH DOWN MEW MIRROR 7413-079 RH 8 INCH STAINLESS STEEL FENDER MOUNTED CONVEX MIRROR WITH TRIPOD BRACKETS 729-001 STANDARD SIDEIREAR REFLECTORS 760-043 GaXI 4 INCH TINTED REAR WINDOW So1-003 TINTED DOOR GLASS LH AND RH WITH TINTED NON-OPERATING WING WINDOWS 054-003 MANUAL DOOR WINDOW REGULATORS 663-013 TINTED WINDSH I ELD 859-019 2 GALLON WINDSHIELD WASHER RESERVOIR WITHOUT FLUID LEVEL INDICATOR,FRAME MOUNTED Cab Interior Application Version 10.1.105 08/17/2018 2:09 PM Date Version PRL-1 .017 City of Boyrftn Beach debris dump Page 0 of 13 Page 323 of 715 Prepared for: Prepared by. Bill Darty Bob Scherpnick City of Boynton Beach ORLANDO FREIGHTLINER 222 NE Oth Avenue 2455 S.ORANGE BLOSSOM TRAIL Boynton Beach,FL 33425 APOPKA,FL 32703 Phone:561-742-W5 Phon e:4072063846 Date Code Descripitlon .... .......... ........... ... ........ 707-IAK OPAL GRAY VINYL INTERIOR 706-013 MOLDED PLASTIC DOOR PANEL 708-013 MOLDED PLASTIC DOOR PANEL 772-008 BLACK AT WITH SINGLE INSULATION 7&5_w1 DASH MOUNTED ASH TRAYS AND LIGHTER 691-008 FORWARD ROOF MOUNTED CONSOLE WITH UPPER STORAGE COMPARTMENTS WITHOUT NETTING 094-010 IN DASH STORAGE BIN 742-007 (2)CUP HOLDERS LH AND RH DASH Sea-006 GRAYICHARCOAL FLAT DASH 860-004 SMART SWITCH EXPANSION MODULE 700 HEATER,DEFROSTER AND AIR CONDITIONER 701-001 STANDARD HVAC DUCTING 703-005 MAIN HVAC,CONTROLS WITH RECIRCULATION SWITCH 170-015 STANDARD HEATER PLUMBING 130-033 DENSO HEAVY DUTY AIR CONDITIONER COMPRESSOR 702-002 BINARY CONTROL,R-134A 739-033 STANDARD INSULATION 285-013 SOLID-STATE CIRCUIT PROTECTION AND FUSES 280-007 12V NEGATIVE GROUND ELECTRICAL SYSTEM 324-014 DOME LIGHT WITH 3-WAY SWITCH ACTIVATED BY LH AND RH DOORS 655-001 CAB DOOR LATCHES WITH MANUAL DOOR LOCKS 284-023 (1)12 VOLT POWER SUPPLY IN DASH 713 BASIC HIGH BACK AIR SUSPENSION DRIVER SEAT WITH MECHANICAL LUMBAR AND INTEGRATED CUSHION EXrENSION 7DC BASIC HIGH RACK NON SUSPENSION PASSENGER SEAT 711 4 LH AND RH INTEGRAL DOOR PANEL ARMRESTS 758-036 VINYL WITH VINYL INSERT DRIVER SEAT 7014)36 VINYL WITH VINYL INSERT PASSENGER SEAT 763-101 BLACK SEAT BELTS 532-001 FIXED STEERING COLUMN 540-015 4-SPOKE 18 INCH(450MM)STEERING WHEEL 7654)02 DRIVER AND PASSENGER INTERIOR SUN VISORS Application Von 10.1.10508117/2016 2:09 PM Date Verelon PRL-18M.017 City ynton Beach dabds dump Page 10 of 13 Page 324 of 715 Prepared r: Prepared by: Bill Darly Bob Scharpnick City af Boynton Beach ORLANDO FREIGHTLINER 222 NE gth Avenue 2455 S.ORANGE BLOSSOM TRAIL Boynion Beach,FL 33425 APOPKA,FL 32703 Phone:51-742 1 hone: Date Code Description Instruments Controls PANEL732-004 GRAY DRIVER INSTRUMENT 7344)D4 GRAY CENTER INSTRUMENT PANEL 870-001 BLACK GAUGE BEZELS 1 LOW AIRINDICATOR LIGHT AND AUDIBLE 84O-W2 2 INCH PRIMARY AND SECONDARYI PRESSURE GAUGES 1984125 INTAKE MOUNTED AIR RESTRICTION INDICATOR IGRADUATIONS 721-001 97 DB BACKUP 149-013 L IC CRUISE CONTROL WITH SWITCHESIN LH SWITCHPANEL 15M07 KEY OPERATED IGNITION ITCH AND INTEGRAL START POSITION;4 POSITION OFFIRUN15TART/ACCESSORY 11 ICU3S,1 IWITH DIAGNOSTICS,28 LED WARNINGDATA LINKED I SM36 HEAVY DUTY ONBOARD DIAGNOSTICS INTERFACE L L DASH 01 2 INCH ELECTRICL GAUGE 14 LE RPM CONTROL- EL T L- L IC ENGINE 001 ELECTRICAL ENGINECTEMPERATURE GAUGE 001 2 INCH Ti I IL TEMPERATURE GAUGE B30-017 ENGINE AND TRIP HOUR METERS INTEGRAL WITHINI Y 372-035 (1)DASH MOUNTEDITCH WITH INDICATOR 2 ELECTRIC ENGINE OIL PRESSURE GAUGE 115 AM/FM1WB WORLD TUNER RADIO WITH BLUETOOTHA USB AND AUYJLIARYINPUTS. J1930 747-001 DASH MOUNTED RADIO 75 ( )RADIO SPEAKERS IN CAB 753-001 AWFM ANTENNA MOUNTED ON FORWARD LH ROOF 810-027 ELECTRONIC MPH SPEEDOMETER WITH SECONDARY KPH SCALE,WITHOUT ODOMETER 817-001 STANDARD VEHICLE 812-001 ELECTRONIC 3000 RPM TACHOMETER Applicallon Version 10A.10508117/2018� � 2:09 PM Data Version L-1 .017 M, i m City of Boynton Beach debris dump Page 11 of 13 Page 325 of 715 Prepared for: Prepared by: Bill Darty Bob Scharpnick City orf Boynton Beach ORLANDO FREIGHTLINER 222 NE ft Avenue 2455 S.ORANGE BLOSSOM TRAIL Boynton Beach,FL 33425 APOPKA,FL 32703 Phone:561-742-MB Phone:4072953M Date Code Description ......... 162-011 IDLE LIMITER,ELECTRONIC ENGINE 836-015 DIGITAL VOLTAGE DISPLAY INTEGRAL WITH DRIVER DISPLAY 660-008 SINGLE ELECTRIC WINDSHIELD WIPER MOTOR WITH DELAY 304-001 MARKER LIGHT SWITCH INTEGRAL WITH HEADLIGHT SWITCH 882-018 ONE VALVE PARKING BRAKE SYSTEM NTH DASH VALVE CONTROL AUTONEUTRAL AND WARNING INDICATOR 299-013 SELF CANCELING TURN SIGNAL SWITCH WITH DIMMER,WASHERIWIPER AND HAZARD IN HANDLE 29"39 INTEGRAL ELECTRONIC TURN SIGNAL FLASHER WITH HAZARD LAMPS OVERRIDING STOP LAMPS Design 063-000 PAINT:ONE SOLID COLOR Color Q8O-5F6 CAB COLOR A:LOODGEB WHITE ELITE BC 966-020 BLACK,HIGH SOLIDS POLYURETHANE CHASSIS PAINT 962-972 POWDER WHITE(NOODBEA)FRONT WHEELSIRIMS(PKWHT21,TKWH721,W.TW) 906-972 POWDER WHITE(NOOOSEA)REAR WHEELSMIMS(PKWHT21.TKWHT21,W,TW) 964SZ7 BUMPER PAINT:FP24812 ARGENT SILVER DUPONT FLEX 963-M3 STANDARD E T/ TI Cart Ion I Compliance 90&001 U.S.FMVSS CERTIFICATION,EXCEPT SALES CABS AND GLIDER KITS Sewnclary Factory Options age-wi CORPORATE PDI CENTER IN-SERVICE ONLY Dealer Installed Options Weight Weight Front Rear DEBRI 32CY DEBRIS BODY 0 0 Application Version 10.1.10508/17/2018 2:09 PM Date Version PRL-16M.017 City of Boynton Beach debris dump Y Page 12 of 13 Page 326 of 715 Prepared fbr: Prepared by: Bill Darty Bob Scharpnick City of Boynton Beach ORLANDO FREIGHTLINER 222 NE W Avenue 2455 S.ORANGE BLOSSOM TRAIL Boynton Beach,FIL 33425 APOPKA,FL 32703 Phone:561-742-6215 Phone:4072053846 Total Dealer Insfalled Options Olbs 01 Application V 10.1.105 ' GB117 01 2:09 PNI Data Version PRL-18M.017 City of Boynton Beach debris dump Page 13 of 13 Page 327 of 715 Gar Industries, • � Truck Equipment T ) 7252 4099 20990 rDManufacturesi I F I 4 277) r 1( yl,Florida17 Dt 662-liarA r- p'" Mon.800 CompeaW EM111. I to Wednesday,August 1,2018 Municipal Package . CAPACITY.0 32 CURIC YARD CLUTCH-SHIFTP R AUTOMATICTRANSMISMON. a TWIN WN DOOK • MATERIAL FLOOR AND SIDESUPGRADE: • ALL311ir STEEL SIDES,FRONT TAILGATE. • AIR OPERATED PTO UPGRADE.• + EMMICOMATEDER1112 ASSLY $ftF8x1E=ll • 71,570 LOS.CAPACM KYDRAULIC CYLINDER. • No BOXED TOP RAIL WITH INVERTED ANGLE TOP REINFORCEMENT. • RUBBERIZED PROTECTWE UNDERCOATING. ALFrOMA7]CTPANIMIMONSRKUMANDMONALCLUTCH4HiffI I PTO UPGRADL AN MON SWRON FOR INFORMANW. We Are l 5 to Providei r Following Specificationsr One(1 , l #MMC7272,Steel s (s). municipal. (Approximate) r1gtfi (_� ): r , Wdth O.Dw. 1,1n./mm):m� mt _ --. � (X2 1483288.48�1) dtii Din/ (2209.81 .__.m. Side Hetht I.D. tin/ ml ............................. j TaiipzateNi htl.D. (Ifmmj: 77. .. r Cubic Meters: Materials: (Approximate) Floor: 1 3/16"steel Tollgate, "S l I . 31W Steel n ; n , Ial: _ "Structural Channel s-Members4" ul rTu I _...... 1, ._ ®_ .. u -FraApplicable 1 Page 328 of 715 Tah(305)08&7252 9 Foxe(305)8804098 11 UJL(000)6024mrP(4277) MUCK SODIIES Wednesday, u 1,x1 Standard Features: "Cob Shield Twin Barn Doors Vertical Bracing Throughout Electric l ,Inside-CobI r Anglei 1 Boxed T it Frorrt andr Corner Posts Heavy Duty 311V Steel Floor Sloping u l Inside 2"Radius Sides to Floor Full I Channel"Crossmembers Understructure Crossmembers Fully Gusseted Heavy Duty"Structural l"Longitudinal Heavy Duty'Weld-On' r Hinges Heavy Duty 2"Diameter Cold Rolledl Hinge Pins I is Transmission Parker/CommercialTm DirectHydraulic Pump--No Drivellne Side lic Reservoir Inlet Screen Vented n ShutValve Heavy Duty Steel Hydraulic Cylinder Base Rear Apron Gar-P Light Package,Includes Re-installF Il r Lights(Stop/Turn/Tall) r( Recessed I Marker Lights /2 Amber) Reflectors Audible Back-UpI Rear Rubber Mud Flapsi r- o/OrDealers' r- in-Cab Controls Include: Floor Mounted Control Console Pump Lever with Center Safety Lock 4 PTO Engaged r i Light Rubberized ting to Body Understructure *0 Special Feature Two Coats Epoxy Rust Inhibiting ri r Enamel Paint Finnish Page 329 of 715 Gar-P Industriesil InCz Miami (Modloyh Florida CR 'a"-P Tali(305)880-7252 H Few(305)6084090 9 UJIL(GOO)002-ftrP(4277) TRUCK MODREB Wednesday,August 1,2028 HYDRAULIC PACKAGE: Hoist. #74135. Front Mount Telescopic Cylinder. Snap-On Glass-Riled Bearings for Contaminants Absorption. Threaded Stop Rings. External Packing Nuts for Added Tube Support and Easier Servicing. Wave Springs and Chevron Packing for Positive, Self- Cornpensatk�"'!Seals. High Temperature Reirlstan-tAg • Number of Stages 4 ...... ---------- Capacity 71,560 Lb. Pump: Hydraulic Pump and Valve Combination. Three Position Valve. Direct Mount Type (No PTO Drivellne) 48 gpm @ 1800 rpm. Maximum rated Pressure 2500 psi. Includes Patented Internal Relief Valve to Protect Pump and lin r. Relief Valve Pro-set at 2000 psi. Maximum Speed 2400 rpm. 50 G.P.M. 38 OV�l 48 27 0 0 GOO 1000 1600 1800 R.P.M. C1 02 2.5 ........——-------- Power-Take-Off IFrO): atitch-ShIft PTO U.pgrade for Automatic Transmission Included. Reservoir steel Side Mount,Vented Cop,and Emergency Shut-Off Valve . ............ Sub-Frame: Nat included—Sub-Frameless Design 7 Oil opatOddnE IWAImperature should not eamsed 1000 F.(330 The recommended operating temperature range is 120'F.to 3A(r F. r to r 'Er r _I 5r C to GEr C). 5r I e A typical Daily UsW Cycle of 8 consecutive hours with the SiRndard Hydroullc Pachas would consist or approximately a cornpim lifting cycles Per hour, Ina consocum a hour no hich would equal 64 lifting cycles 1111hr X 9 hr). *Assumlng all operating temperature should not excead IN-F.(93-C.). 9 For Dally Usage Was that am jilmater,ora of hnal 8 n elstsm4 and/or larger capacity(30 Gellon)aide mount severvolro are available and recommended. Daily Usage Cyde with an optional 3-line system,Bo gallon side mount reservoir,and 20-micron return II ne filter Is opprodmately IM lifting cycles par hour 8 hour period. 0 Sao option Section for additional options. ............ . ......___CCCCCCCC__................ Page 330 of 715 Gar-P Industries, Inc. Miami (Medley), Florida EN�M:p Tali(305)881-7252 It Faxi(305)@@BAN@ It UAL(800)66243arP(4277) TRUCK BODIES Wednesday,August 1,2018 options and Upgrades INCLUDED In the Base Price: r Operated llowar-TaM-Off t In Lieu of Cable Shift. Plup-In 1 Vp e.'Seeled'El Tical Wiring Harness. for Coded. Awkided ........... — ........... -—-------................ ilu�od Und ng to Cam d3ete Cluml�,Botiv Understructure. bidudisid ............. k;cded Rear r Under-ride Protection. All LED Lighting. bwuded A� 91Mr Floor,Sides and Tak-at Upgrade. kxlu*d EI@Mlc tarp stem w/NW-DrIve MOW,inside Cob Control and Mash Cover. ionw) -- PTU&PUMP UPGRADE CHARGE FOR VEHICLES EQUIPPED WffH AU1T10,V-Aj'tC TRA,,N,.%.-. JAILUSCIN) hwhoded Includes:Clutch-Shift(Hot-Shiftn)PTO Upgrade,and Pump Upgrade If Required. On Some Vehicles Additional Charges Mwy Arjj,-+v Options and Upgrades AVAILABLE-Not Included: ADD-Per Unit 450.W 2 Front Comer Cob Amber,2 Front Cob-Shield Amber,2 Rear Amber. (Clear Aveli Upon Rail uast) Broke Actuator 191LOO Ilu—Ilet'm Alum Torp Bars In lieuandsStandard Steel Bars. UPGRADE. 550.00 Other Options and Models Available upon Request Page 331 of 715 Orlando Freightliner . 2455 S. Orange Blossom Trall Apopka R. 32703 407-295-3846 ext 122 407-291-8408 fax 407-509-6651 Coll 8-21-18 To Bill DartylCity of Boynton Beach Orlando Fmightliner is pleased to quote the following Freightliner M2 106 ! 2016-2017 Florida Sherift i - . . Spec 012 $39,362-00 37000GVW3500 see attachment 1 Ibr full list $28j,379.00 of specifications TU 2030 Hardox $729971-00 Total $140712.00 Sincerely., Bob Scharpnick Municipal Sales Orlando ! ! Isuzu Truck of Ocala Page 332 of 715 IMApred r: Prepared by: III Darly Bob ScharpnIck City of Bopton Beach ORLANDO FREIGHTLINEIR 2 NE 9th Avenue2455 S.ORANGE BLOSSOMIL Boynton Beach,FL 33425 APOPKA.FL 32703 Phone:561-742-MIS Phon : S PEC I FICATION Deb Code Description Price el PRL-18M M2P L-1 (EFF; 1711 ) Data Ve In L 17 SPECPRO21 DATA RELEASE VER 017 Vehicle Configuration 001-172 M12 106 CONVENTIONAL CHASSIS 220 2020 MODEL YEAR SPECIFIED 0 T BACK AXLE TRUCK 01Q6002 STRAIGHTK PROVISION 003-001 LH PRIMARY ILOCATION General Service 1 TRUCK CONFIGURATION AAG-001 DOMICILED,USA 50 STATES(INCLUDING CALIFORNIAA -I ) A85-010 TILI PAI AISERVICE A64-IGM GOVERNMENT BUSINESS 11 FIXED LOAD COMMODITY 2 TERRAIN/DUTY:1 (ALL)OF THE TIME,I TRANSIT,IS SPENT ON PAVED A131-008 IEXPECTED ABB-001 SMOOTH CONCRETET PAVEMENT- MOST SEVERE IN-TRANSIT( I ) ROAD SURFACE Q9&091 MEDIUM TRUCK WARRANTY A T ( )LOAD: 12000.0 lba DRIVEAOS-9913 EXPECTED REAR ( )L : 00.0 Ibs A03-99D EXPECTED GROSS VEHICLEWEIGHT CAPACITY 3SM0.0lbs Application Ion 10.1.105 08/2112018 Date Version PRL-18M.017 City of Boynton Beach 2020 TI-3 2030 Page 1 of 13 Hardox Page 333 of 715 Prepared fbr: Prepared by: Bill Darly Bob Saherpnick City of Boynton Beach ORLANDO FREIGHTLINER 222 NE OM Avenue 2455 S.ORANGE BLOSSOMTRAIL Boynton Beach,FIL 33425 APOPKA,FIL 32703 P 581-742-6215 Phone:40729MO Date Code Description Truck Service AA3-005 FLATBED/PLATFORWSTAKE BODY AF3-1169 PETERSEN INDUSTRIES 7 BODY/PAYLOAD I T ABOVE FRAME HXW ICH .0 In Engine 101 LO 260 HP .22W GOV RPM. 720 LBIFT @ 1300 RPM Electronic Parmetere 070 70 MPH ROADLIMIT CRUISE79113-000 L SPEED LIMIT SAME AS ROAD SPEED LIMIT 7 PTO MODE ENGINELIMIT 1100 RPM i 79P-002 PTOWITH CRUISE SET SWITCH 790-003 PTO RPM WITH CRUISE RESUMEITCH-800 RPM 79S-001 PTO MODE CANCEL VEHICLE SPEED-5 MPH 7OU-007 PTO GOVERNOR RAMP RATE-250 RPM PER SECOND 1 ONE REMOTE PTO SPEED PTO SPEED1SETTING-900 RPM 80G-= PTO MINIMUM RPM-700 60J-W2 REGEN INHIBIT SPEED THRESHOLD-5 MPH En L - n In Equipment 09C-017 2018 ONBOARD DIAGNOSTICS/2010 E IAL GHG17 CONFIGURATION 9913-009 2008 CARB EMISSIONCERTIFICATION-CLEAN IDLE(INCLUDES INCH LABEL ON LEFT SIDE OFHOOD) 13E-001 STANDARD OIL PAN 105-001 ENGINE MOUNTED OIL CHECK AND FILL 1334)04 ONE PIECE VALVE COVER 014-090 SIDE OF HOOD AIRI NTAKE WITH FI REWALL MOUNTEDCLEANER 124-1137 DR 12V 1 I QUADRAMOUNT PAD ALTERNATOR WITH REMOTE BATTERY VOLT SENSE - ( )DTNA GENUINE,FLOODED STARTING, I 39ORC,THREADEDBATTERIES 29D-017 BATTERY BOX FRAME 281-001 STANDARD BATTERY JUMPERS Application Version 10.1.10 -i j 08/21/2018 8: A Data Ion PRL-18M.017 r�r City of Boynton Beach 2020 TL3 2030 Page 2 of 13 Hardox Page 334 of 715 Prepared r: Prepared bjr. Bill Darty Bob Scharpnick City of BoyntonFREIGHTLINER 222 NE ft Avenue2455 S.ORANGE BLOSSOMIL Boynton Beach. L 33425 APOPKA.FL 32703 Phone:551-742-6215Phono:4072953846 DescrIpUon -001 SINGLE BATTERY BOX FRAME MOUNTEDL SIDE UNDER CAB 29"17 17 T Y CABLES WITH ADDITIONAL F 1 NON-POLISHED Y BOX COVER 87P-998 NO CAB AUXILIARY POWER WIRING 293-058 POSITIVE LOAD DISCONNECTI MOUNTED L SWITCH MOUNTED OUTBOARDI AT 107-032 I 18.7 CFM AIR COMPRESSOR WITH INTERNAL SAFETY VALVE 108-002 STANDARD MECHANICALI GOVERNOR 131-013 AIR COMPRESSOR DISCHARGELINE 152-040 ELECTRONIC EI INTEGRAL WARNING PROTECTIONDERATE SYSTEM 128-076 I AUT 13RAKE INTEGRAL WITH VARIABLETWITH ONIOFF DASH ITCH 016-101 RH INBOARD FRAME MOUNTED HORIZONTAL AFTERTREATMENT SYSTEML ITH HORIZONTAL TAILPIPE 28F-002 ENGINET AUT 71C OVER THE ROAD REGENERATION REGENERATIONAND DASH MOUNTED REQUEST SWITCH 1 STANDARD EXHAUST SYSTEM 237 HORIZONTAL TAILPIPE U-001 6 GALLON DIESEL EXHAUST FLUID TANK 3ON-OD3 100 PERCENT DIESEL EXHAUST FLUID I LH MEDIUMDIESEL EXHAUST FLUID LOCATION 23Y-001 STANDARD DIESEL EXHAUST FLU D PUMP MOUNTING 43Y-001 STANDARD DIESEL EXHAUST FLUID TANK CAP 273-018 I T TON/OFF DRIVEFAN 1 AUTOMATIC FAN CONTROL WITHOUT DASH ITCH,NON ENGINE 110-003 CUMMINS I L FILTER 11 COMBINATION FULL FLOWIBYPASS OIL FILTER 120-M FLEETGUARD PLAIN COOLANT FILTER 2E&013 1100 SQUARE ICH ALUMINUM RADIATOR 103-039 TIF - 4 ,OAT(NITRITE SILICATE )EXTENDED LIFE COOLANT Application Version 10.1.105Wggr0 1 1 Date n PRL-18M.017aw 8:34 AM City of Boynton 0 T 2030 1 Hardox Page 335 of 715 Prepared f6r: Prepared by; Bill Darly Bob Scharpnick City of Boynton Beach ORLANDO FREIGHTLINER 222 NE ft Avenue 2455 S.ORANGE BLOSSOM TRAIL Boynton Beach,FL 33425 APOPKA,FL 32703 Phone:501-742-6215 Phono,4072963846 .. ...... Data Code Description . ....... 171-007 GATES BLUE STRIPE COOLANT HOSES OR EQUIVALENT 172-001 CONSTANT TENSION HOSE CLAMPS FOR COOLANT HOSES 270-016 RADIATOR DRAIN VALVE 168-002 LOWER RADIATOR GUARD 134-001 ALUMINUM FLYWHEEL HOUSING 132-004 ELECTRIC GRID AIR INTAKE WARMER 155-058 DELCO 12V 38MT HD STARTER WITH INTEGRATED MAGNETIC SWITCH Transmission 342-584 ALLISON 3500 RDS.AUTOMATIC TRANSMISSION WITH PTO PROVISION TnitnernissIon Equipment 343-320 ALLISON VOCATIONAL PACKAGE 168- VAI L VAILABLE ON 3000/4000 PRODUCT FAMILIES A4TH VOCATIONAL MODEL RDS 8413-012 ALLISON VOCATIONAL RATING FOR ONIOFF HIGHWAY APPLICATIONS AVAILABLE WITH ALL PRODUCT FAMILIES 84C-023 PRIMARY MODE GEARS,LOWEST GEAR 1, START GEAR 1,HIGHEST GEAR 0,AVAILABLE FOR 3000/4000 PRODUCT FAMILIES ONLY 84D-023 SECONDARY MODE GEARS,LOWEST GEAR 1, START GEAR 1,HIGHEST GEAR 6,AVAILABLE FOR 3000/4000 PRODUCT FAMILIES ONLY 84E-000 PRIMARY SHIFT SCHEDULE RECOMMENDED BY DTNA.AND ALLISON,THIS DEFINED BY ENGINE AND VOCATIONAL USAGE 84F-000 SECONDARY SH I FT SCHEDULE RECOMMENDED BY DTNA AND ALLISON,THIS DEFINED BY ENGINE AND VOCATIONAL USAGE 84G-000 PRIMARY SHIFT SPEED RECOMMENDED BY DTNA AND ALLISON,THIS DEFINED BY ENGINE AND VOCATIONAL USAGE 841-1-000 SECONDARY SHIFT SPEED RECOMMENDED BY DTNA AND ALLISON,THIS DEFINED BY ENGINE AND VOCATIONAL USAGE 84J-000 ENGINE BRAKE RANGE PRESELECT RECOMMENDED BY DTNA AND ALLISON,THIS DEFINED BY ENGINE AND VOCATIONAL USAGE 84K-000 ENGINE BRAKE RANGE ALTERNATE PRESELECT RECOMMENDED BY DTNA.AND ALLISON,THIS DEFINED BY ENGINE AND VOCATIONAL USAGE ll on Version 10.1.10508121/2018 8:34 AM Date Version PRL-18M.017 City of Boynton Beach 2020 TI-3 2030 Page 4 of 13 Hardox Page 336 of 715 Prdpared for: Prepared by: Bill Darty Bob Scharpnlok City of Boynton Beach ORLANDO FREIGHTLINER 222 NE 0 Avenue 2455 S.ORANGE BLOSSOM TRAIL Boynton Beach,FL 33425 APOPKA,FL 32703 Phone:561-742-015 Phono:4072953846 Data Code Description 84L-000 LOAD BASED SHIFT SCHEDULE AND VEHICLE ACCELERATION CONTROL RECOMMENDED BY DTNA AND ALLISON,THIS DEFINED VOCATIONAL USAGE 84N-000 NEUTRAL AT STOP-DISABLED.FUELSENSE- DISABLED 84U-000 DRIVER SWITCH INPUT-DEFAULT-NO SWITCHES 353-023 VEHICLE INTERFACE WIRING CONNECTOR WITH OUT BLUNT CUTS,AT END OF FRAME 34C-001 ELECTRONIC TRANSMISSION CUSTOMER ACCESS CONNECTOR FIREWALL MOUNTED 362-035 CUSTOMER INSTALLED CHELSEA 277 SERIES PTO 363-002 PTO MOUNTING.RH SIDE OF MAIN TRANSMISSION 341-018 MAGNETIC PLUGS,ENGINE DRAIN, TRANSMISSION DRAIN,AXLE(S)FILL AND DRAIN 345-003 PUSH BUTTON ELECTRONIC SH I FT CONTROL, DASH MOUNTED 97G-004 TRANSMISSION PROGNOSTICS-ENABLED 2013 37MI5 WATER TO OIL TRANSMISSION COOLER,IN RADIATOR END TANK 346-003 TRANSMISSION OIL CHECK AND FILL WITH ELECTRONIC OIL LEVEL CHECK 35T-001 SYNTHETIC TRANSMISSION FLUID(TES- LI ) LIANT) Front Axle and Equipment 400-IAG DETROIT DA-F-1 2.0-3 12,000#FF1 71.5 KPI/3.74 DROP SINGLE FRONT AXLE 402-049 MERITOR 16.5X5 Q+CAST SPIDER CAM FRONT BRAKES,DOUBLE ANCHOR,FABRICATED SHOES 403-002 NON-ASBESTOS FRONT BRAKE LINING 419-023 CONMET CAST]RON FRONT BRAKE DRUMS 409-006 FRONT OIL SEALS 408-001 VENTED FRONT HUB CAPS WITH WINDOW, CENTER AND SIDE PLUGS-OIL 41"22 STANDARD SPINDLE NUTS FOR ALL AXLES 405-002 MERITOR AUTOMATIC FRONT SLACK ADJUSTERS 530-M TRW THP-00 POWER STEERING 539-003 POWER STEERING PUMP Application Version 10.1.1D5 0812112018 8:34 AM Data Vemlon PRL-18M.017 City of Boynton Beach 2020 TI-3 2030 Page 5 of 13 Hardox Page 337 of 715 Prepared fbr: Prepared by. Bill Darly Bob Scharpnick City of Boynton Beach ORLANDO FREIGHTLINER 222 NE 9th Avenue 2455 S.ORANGE BLOSSOM TRAIL Boynton Beach,Fl. 33425 APOPKA,FIL 32703 Phone:561-742-6215 Phono:4072963848 Onto Code Description 534-015 2 QUART SEE THROUGH POWER STEERING RESERVOIR 4OT-002 SYNTHETIC 75W-90 FRONT AXLE LUBE Front Suspension 52G-70 12,000#DUAL TEAF FRONT SUSPENSION 619-005 MAINTENANCE FREE RUBBER BUSHINGS- FRONT SUSPENSION 410-001 FRONT SHOCK ABSORBERS Rear Axle and Equipment 420-D22 RS-26-185 26,O0D#T-SERIES SINGLE REAR AXLE 421-563 5.63 REAR AXLE RATIO 424-001 IRON REAR AXLE CARRIER WITH STANDARD AXLE HOUSING 3BM73 MXL 17T MERITOR EXTENDED LU SE MAIN DRIVELINE WITH HALF ROUND YOKES 423-039 MERITOR I6.5X7 Q+CAST SPIDER CAM REAR BRAKES,DOUBLE ANCHOR HEAVY DUTY BRAKE AND SHOES 433-002 NON-ASBESTOS REAR BRAKE LINING 434-012 BRAKE CAMS AND CHAMBERS ON REAR SIDE OF DRIVE AXLE(S) 451-030 WEBB HEAVY WEIGHT CAST IRON REAR BRAKE DRUMS 440-006 REAR OIL SEALS 426-100 WABCO TIT OP D LONGSTROKE I-DRIVE AXLE SPRING PARKING CHAMBERS 426-003 HALDEX AUTOMATIC REAR SLACK ADJUSTERS 41T-001 ORGANIC SAE 80/90 REAR AXLE LUBE Rear Suspension 622-IDC 26,ODO#FLAT LEAF SPRING REAR SUSPENSION WITH HELPER AND RADIUS ROD 621-001 SPRING SUSPENSION-NO AXLE SPACERS 431-001 STANDARD AXLE SEATS IN AXLE CLAMP GROUP 823-005 TC L RODS Bmke System 01a-002 AIR 13RAKE PACKAGE 490-100 WABCO 4S/4M ASS 871-001 REINFORCED NYLON,FABRIC BRAID AND WIRE BRAID CHASSIS AIR LINES 904-001 FIBER BRAID PARKING BRAKE HOSE Application Version 10.1.105 0=1/2018 8:34 AM Data Version PRL-I .017 C4ty of Boynton Beach 2020 TL3 2030 Page 6 of 13 Hardox Page 338 of 715 Prepared r: Prepared by. III Derly Bob Scharpnldc City of Boynton Beach ORLANDO FREIGHTLINER 2 NE Oth Avenue 2455 S.ORANGE BLOSSOMIL Boynton Beach,FIL 33425 APOPKA,FL Phone:501-742-6215 ne: DescriptionDate Code 412-M STANDARD BRAKE SYSTEM VALVES 4OD-002 STANDARD AIR SYSTEMPRESSURE PROTECTIONY T 1 U.S.FRONT BRAKE VALVE 432-003 RELAY VALVE I SI CRACK PRESSURE, PROPORTIONINGNO REAR 4M083 WABCO SS-1200 PLUSIT INTEGRAL AIR GOVERNOR AND HEATER 012 AIR DRYER MOUNTED UNDER STEEL AIR TANKST INSIDE BELOWJUST FORWARD OF SUSPENSIONREAR 477-008 V- AUTO DRAIN VALVE WITHOUTHEATER ON L K(S) Tiraller Connedlons 3 CHASSIS LIL I I 32 BULKHEAD LI L I IT Wheelbase m 545-640 04DOMM(252 INCH)WHEIEUBASE 100 1 ir=-1=104VIS ICH STEEL FRAME ( .73 X10.1 INCH)11 652-041 1 (76 INCH)REAR FRAME OVERHANG 55W-007 FRAME OVERHANG RANGE:711 TO 80 ICH CALVD BACK OF CAB TO REAR SUSP ( ): 186.46 I CALCULATEDE IBACK OF CAB TO SUSPENSIONREAR L( ): 183.45 In CALC'D FRAME L -OVERALL: 357.1 CALC'D SPACEAVAILABLE FOR DECKPLATE: 186.45 In LCALCULATED A LH SIDE: 161.27 In CALCULATED I❑E: 167.3 In 553-001 SQUARE END OF FRAME 01 FRONT CLOSINGCROSSMEMBER 55"01 STANDARD WEIGHT ENGINE 561-001 STANDARD TRANSMISSION 562-001 STANDARD MIDSH IP 01 ( ) 572-001 STANDARD REARMOST CROSSMEMBER 5"1 STANDARD SUSPENSIONCROSSMEMBER Application Vemlon 10.1.1 ! ' 08/21/2018 8:34 AM Date Version PRL-18M.017 City of Boynton Beach 2020 TIL3 2030 Page 7 of 1 Hardox Page 339 of 715 Prepared ® by: Ill Darty Bob Scherpnick City of Boynton Beach ORLANDO FREIGHTLINER 222 NE ft Avenue2455 S.ORANGE BLOSSOML Beach,Boynton FL 33425 APOPKA,FIL 32703 Phone:561-742-6215 Phona:4072953846 DescriptionDate Code Chassis Equipment 55 1AP THREE-PIECE 14 INCH PAINTED STEEL BUMPER WITH COLLAPSIBLE 01 FRONT TOW HOOKS-FRAME MOUNTED 01 BUMPER MOUNTING1 LICENSE PLATE FRONT586-024 FENDER AND OF HOOD MOUNTED FRONT MUDFLAPS 551-007 GRADE a THREADED HEX HEADEDFRAME FASTENERS FuelTanks 206-192 50 GALLON/189 LITER RECTANGULAR ALUMINUMFUEL TANK-RH 204-998 NO LH'FUELTA 18-005 RECTANGULAR FUEL T ( ) 215-005 PLAIN ALUMINUINPAINTEDL FUELIHYDRAULIC TANK(S)WITH PAINTED BANDS 212-007 L S)FORWARD 1 PLAIN STEP FINISH 1 FUEL TANK CAP(S) 122-1J1 DETROIT FUELMATER SEPARATORI WATER IN FUEL SENSOR,HAND PRIMER 12 VOLT " 216-020 IL INBOARD FUEL SYSTEM 11 F-998 NO NATURAL GAS VEHICLEL TANK VENT LINE/STACK. 202-015 IGH TEMPERATURE REINFORCEDNYLON FUEL LINE Tl 093-IR4 CONTINENTAL HSL2 275/80R22.51 PLY RADIAL TIRESFRONT 094-1R4 CONTINENTAL7 .5 16 PLY RADIAL REAR TIRES Hubs 1 T PLUS PREMIUMIRON FRONT HUBS 0 CONMET PRESET PLUSI IRON REAR HUBS Wheels 502-056 ACCURIDE 51 7 -LITE 22.5".25 1 PILOT 6.10 INSET HAD STEEL DISC FRONT WHEELS Application Vemlon 10.1.1 a �® "� 0812112018 Date Version L-1 .017 u C' n 2 2030 a 8 of 1 Hardox Page 340 of 715 Pr6pared for: Prepared by: Bill Darty Bob Scharpnldc C4ty of Boynton Beach ORLANDO FREIGHTLINER 222 NE 9M Avenue 2455 S.ORANGE BLOSSOM TRAIL Boynton Beach,FL 33425 APOPKA.FIL 32703 Phone:561-742-6215 Phono:4072053W Deb Code Description --- ........ .............................. ........ . 505-658 ACCURIDE 51487 -LIT 22.5X8.25 I O-HUB PILOT 5-HAND STEEL DISC REAR WHEELS 40&011 FRONT WHEEL MOUNTING NUTS 497-011 REAR WHEEL MOUNTING NUTS Cab'Exterior 829-071 106 INCH BBC FLAT ROOF ALUMINUM CONVENTIONAL CAB 650-008 AIR CAB MOUNTING 648-002 NONREMOVE SUGSCREEN MOUNTED BEHIND GRILLE 678-001 LH AND RH GRAB HANDLES S48-009 PAINTED PLASTIC GRILLE 65X-001 ARGENT SILVER HOOD MOUNTED AIR INTAKE GRILLE 644-004 FIBERGLASS HOOD 727-1AH SINGLE 141 ROUND POLISHED AIR HORN ROOF MOUNTED 726-002 DUAL ELECTRIC HORNS 728-001 SINGLE HORN SHIELD 657-001 DOOR LOCKS AND IGNITION SWITCH KEYED THESAME 57"01 REAR LICENSE PLATE MOUNT END OF FRAME 312-M INTEGRAL HEADLIGHT/MARKER ASSEMBLY 302-001 (5)AMBER MARKER LIGHTS 311-011 DAYTIME RUNNING LIGHTS TO ACTIVATE MARKER,CLEARANCE AND TAIL LIGHTS 2"001 INTEGRAL STOPRAIU BACUP LIGHTS 300-015 STANDARD FRONT TURN SIGNAL LAMPS 744-IBH DUAL WEST COAST MOLDED-IN COLOR MIRRORS 797-001 DOOR MOUNTED MIRRORS 7 00 1021 EQUIPMENT WIDTH 743-1AP LH AND RH 8 INCH MOLDED-IN COLOR CONVEX MIRRORS MOUNTED UNDER PRIMARY MIRRORS 74B-079 RH 8 INCH STAINLESS STEEL FENDER MOUNTED CONVEX MIRROR WITH TRIPOD BRACKETS 729-001 STANDARD SIDE/REAR REFLECTORS 7684M 6aX14 INCH TINTED REAR WINDOW 661-003 TINTED DOOR GLASS LH AND RH WITH TINTED NON-OPERATI NO WING WINDOWS (154-003 MANUAL DOOR WINDOW REGULATORS Application Version 10.1.105 08/21/2018 8:34 AM Date Vemlon L-1 .017 City of Boynton Beach 2020 TL3 2030 Page 9 of 13 Hardox Page 341 of 715 Prepared for: Prepared by: III Darty Bob Scharpnick City of Boynton Beach ORLANDO FREIGHTLINER 2 NE 9th Avwus 2455 S.ORANGE BLOSSOMIL Boynton Beach,FL 33425 APOPKA,FIL 32703 Phone:501-742-6215 Phone:4072 Date Code Description 013 TINTED WINDSHIELD 659-019 LON WINDSHIELD WASH i WITHOUT FLUID LEVEL INDICATOR,FRAME MOUNTED CabInterior 707-IAK OPAL GRAY VINYL INTERIOR 13 MOLDED PLASTIC DOOR PANEL 708-013 MOLDED PLASTIC DOOR PANEL 772-006 BLACK MATS WITH SINGLE INSULATION 785-001 DASH MOUNTED ASH TRAYS AND LIGHTER 1-008 FORWARD ROOF MOUNTED CONSOLE I UPPER STORAGE COMPARTMENTS WITHOUT NETTING 69"10 IN DASH STORAGEI 7 ( )CUP HOLDERS LH AND RH DASH 680-006 GRAY/CHARCOALGRAY/CHARCOAL FLAT DASH 7 L .FIRE EXTINGUISHER 700-002 HEATER,DEFROSTER AND AIR CONDITIONER 701-001 STANDARD HVAC DUCTING 703-006 MAIN HVAC CONTROLSWITH RECIRCULATION ITCH 170-015 STANDARD HEATERPLUMBING 130-033 I CONDITIONER COMPRESSOR 702-002 BINARYL, -1 73M33 STANDARDINSULATION 1 LI CIRCUIT PROTECTION FUSES 28&007 1V NEGATIVE GROUND ELECTRICAL SYSTEM 324-014 DOME LIGHT WITH 3-WAY SWITCHIVT BY LH ANDH DOORS 655-001 CAB DOOR LATCHESIT UAL DOOR LOCKS 3 (1)12 VOLT POWER SUPPLY IN DASH 02 TRIANGULAR REFLECTORS WITHOUTFLARES 7WIJ3 BASICHIGH BACK AIRIDRIVER SEAT WITH MECHANICAL LUMBAR AND INTEGRATED HIEXTENSION 760-235 2 MANL BOX MIDSUSPENSION PASSENGER T 711-004 LH AND RH INTEGRAL DOOR PANEL ARMRESTS 7 VINYL WITH VINYL INSERT DRIVER SEAT 761-036 VINYL WITH VINYL INSERT PASSENGER SEAT Ap plication Version 10.1.105 1 01 :34 A Date Version PRL-18M.017 rriVJ ;h� I n 2 L 2030 7 13 Hardox Page 342 of 715 Priblosred for: Prepared by. Bill Darty Bob Scharpnick CAty of Boynton Beach ORLANDO FREIGHTLINER 222 NE 9th Avenue 2455 S.ORANGE BLOSSOM TRAIL Boynton Beach,FIL 33425 APOPKA.FL a2703 Phone:5611-74242116 Phone:4072953846 DWA Code Description 703-101 BLACK SEAT BELTS 532-001 FIXED STEERING COLUMN 540-015 4-SPOKE IS INCH(450MM)STEERING WHEEL 765-002 DRIVER AND PASSENGER INTERIOR SUN VISORS Instruments&Controls 732-M GRAY DRIVER INSTRUMENT PANEL 734-004 GRAY CENTER INSTRUMENT PANEL 87L-003 ENGINE REMOTE INTERFACE WITH PARK BRAKE AND NEUTRALI L 870-001 BLACK GAUGE BEZELS. 48"01 LOW AIR PRESSURE INDICATOR LIGHT AND AUDIBLE ALARM 840-002 2 INCH PRIMARY AND SECONDARY AIR PRESSURE GAUGES 198-025 INTAKE MOUNTED AIR RESTRICTION INDICATOR WITHOUT GRADUATIONS 14"13 ELECTRONICC I CONTROL WITH SWITCHES IN LH SWITCH PANEL 156-007 KEY OPERATED IGNITION SWITCH AND INTEGRAL START POSITION;4 POSITION OFF/RUN/START/ACCESSORY 811-042 ICU3S,132X48 DISPLAY WITH DIAGNOSTICS.28 LED WARNING LAMPS AND DATA LINKED 160-038 HEAVY DUTY ONBOARD DIAGNOSTICS INTERFACE CONNECTOR LOCATED BELOW LH DASH 844-001 2 INCH ELECTRIC FUEL GAUGE 148-073 ENGINE REMOTE INTERFACE FOR REMOTE THROTTLE 163-004 ENGINE REMOTE INTERFACE CONNECTOR IN ENGINE COMPARTMENT 856-001 ELECTRICAL ENGINE COOLANT TEMPERATURE GAUGE 864-005 TRANSMISSION OIL TEMPERATURE INDICATOR LIGHT 830-017 ENGINE AND TRIP HOUR METERS INTEGRAL WITHIN DRIVER DISPLAY 33A-804 PROVISONS FOR BODY BUILDER WIRED BOOM OUT OF STOW WARNING SYSTEM PILOT LIGHT AND INSTRUMENT CLUSTER BUZZER 372-036 (1)DASH MOUNTED PTO SWITCH WITH INDICATOR LAMP 852-002 ELECTRIC ENGINE OIL PRESSURE GAUGE Application Version 10.1.105 08/21/2016 8:34 AM Date Vamlon PRL-18M.017 OEM= City of Boynton Beach 2020 TI-3 2030 Page 11 of 13 Hardox Page 343 of 715 Pr6pared for: Prepared by. Bill Darty Bob Scharpnick City of Boynton Beach ORLANDO FREIGHTLINER 222 NE Oth Avenue 2455 S.ORANGE BLOSSOM TRAIL Boynton Beach,FIL 33425 APOPKA,FL 32703 Phone:561-742-6215 Phone:4072963MO Deb Code Description ....................................................--............... ........ 746-115 AWFMNVB WORLD TUNER RADIO WITH BLUEMOTH AND USB;AND AUXILIARY INPUTS, J1039 747-001 DASH MOUNTED RADIO 750-OD2 (2)RADIO SPEAKERS IN CAB 753-001 AM/FM ANTENNA MOUNTED ON FORWARD LH ROOF 610-027 ELECTRONIC MPH SPEEDOMIETER WITH SECONDARY KPH SCALE,WITHOUT ODOMETER 817-001 STANDARD VEHICLE SPEED SENSOR 812-001 ELECTRONIC 3000 RPM TACHOMETER 162-011 IDLE LIMITER.ELECTRONIC ENGINE a20-012 FOUR ON/OFF ROCKER SWITCHES IN THE DASH WITH INDICATOR LIGHTS AND WIRE ROUTED M CHASSIS AT BACK OF CAB,LABEL OFT 836-015 DIGITAL VOLTAGE DISPLAY INTEGRAL WITH DRIVER DISPLAY wo-oos SINGLE ELECTRIC WINDSHIELD WIPER MOTOR WITH DELAY 304-001 MARKER LIGHTS ITCH INTEGRAL WITH HEADLIGHT SWITCH 882-018 ONE VALVE PARKING BRAKE SYSTEM WITH DASH VALVE CONTROL AUT ONEUTRAL AND WARNING INDICATOR 2 01 SELF CANCELING TURN SIGNAL SWITCH WITH DIMMER,WASHER/WIPER AND HAZARD IN HANDLE 298-039 INTEGRAL ELECTRONIC TURN SIGNAL FLASHER WITH HAZARD LAMPS OVERRIDING STOP LAMPS Design 06"00 PAINT:ONE SOLID COLOR Color 980-5FO CAB COLOR A.,LODOGEB WHITE ELITE BC 986-020 BLACK,HIGH SOLIDS POL14ANE CHASSIS PAINT 962-972 POWDER WHITE(N0006EA)FRONT WHEELS/RIMS(PKWHT21,TKWHT21.W,TW) 96"72 POWDER WHITE(N0006EA)REAR WHEELS/RIMS(PKWHT21.TKWHT21.W,TW) 964-6Z7 BUMPER PAINT.,F 2 ARGENT SILVER DUPONT FLEX 9&3-W3 STANDARD E COATIUNDERCOATING Application Version 10.1.105 08/21/2018 8:34 AM Date Version L-1 .017 City of Boynton Beach 2020 TL3 2030 Page 12 of 13 Hardox Page 344 of 715 Prepared Prepared by. ® r:IIIBobnl City of Boynton Beach ORLANDO FREIGHTLINER 222 NE 91h Avenue 2455 S.ORANGE BLOSSOMIL Beach,Boynton FL 33425 APOPKA,FL 32703 P 1-7 15 Date Code Description Certification 1 Compliance QQ&001 U.S.FMVSS CERTIFICATION, T SALES CABS AND GLIDER KITS Secondary'Factory Options 001 CORPORATE PDI CENTER IN-SERVICE L Extended r n 10 TOWING:I LI IT I K TOWING VAPPLIES Dealer Installed tions Weight Weight Front Rear TL3 PETERSEN I NDUISTIRES TL3 WITH0 0 OXBODY Total Dealer Installed ions 0 w 0 Ia Applicallon Version 10.1.105 ,. 08121/2016 A Date Version PRL-18M.017 i City of Boynton Beads 2020 TL3 2030 Page 13 of 13 Hardox Page 345 of 715 Page i tl a a5hj Lu a 1 :may � BIN To ship to ORLANDO FREIGFnllNER ORLANDO FREIGHTLINER ORANGE2455 S. BLOSSOM 2455 S.ORANGE APOPVA FL 32703 APOPKA,FL 32743 us u END USER. BOYNTON BEACH, L No Chwassim CLoftmar No slapon payment r 6 1970 5 Net30 LAC P`PD/OOL Bkdp viat 03 DRIVE AWAY A.S.A.P. QW Ordered uOM 1"m me 2.42 EA LOADER AS CONFIGURED BELOW LOADER:PAINT W HrrE Compormtm-LOADER 2.60 EA a-T13 1.00 MOD TL!ROE LOADER 2M EA 03.11SAI 1.00 HEAVY DUTY SWING MOTOR 2.00 EA 01.24 1.00 GRATING HEAT SHIELD(FOR DUAL CamrROLS LY) 2.00 EA 07.103460 1 .00STANDARD IRJCKEr 6V 240 EA 10.04 NUWL 1 .00 BOOMAIP WARNING LIGHT/AUDIBLE ALARM 2,00 EA 12.05 HO 1.00 N -HEAD&VALVE BANK 2.00 CA 1236 HD 1.00 HD CONTROLSOX ENGINE KILL&HOPE 2.00 EA 12.42 TP 1.00 TANDEM PUMP IN LIEU OF SINGLE i6 GMP 2.60 EA 11.02 1 .00 LOADER SINGLE COLOR(EAMEL) AS DEFtNEO BELOW 2.00 EA 6.0 DUMP BODY AS CURED BELOW P BODY 2.00 EA 5.29 2030 K 1 .00 MODEL MOX-203D HARDOX BODY 2A.SIDES,3/16-FLOOR 2.00 EA 8.36 KSWLCO 1.00 FI SELF-wzNDING LOAD COVERING DEVICE(ADD-ON) 240 9A 6.40 5-50 1.00 STANDARD EARN DOORSBODY 2.00 EA 6.47 WL 1.00 WIRE M FOR BODY WIFUNG 2.06 EA lom LEO 1.00 LIED TYPE BODYLIGHIS,15 EA. 2M EA s.77mSI 1.00 ANSI Z24S PACKAGE 2.00 EA 11.028 1.00 DY COLOW.BLACK Page 346 of 715 Pogo Bill To Ship to FREIGHTLINERORLANDO G R 2455 S.ORANGE BLOSSOM 2455 S.ORANGE APOPKk 32703 APOPKA,FL32703 us us END USER, BOYNTON BEACH,FL No chassis Bdom: NOVEMBER torms 1970 5 Not 30 PPD/COLLad hip via Ship 03 DRIVE AWAY A.S.A.P. QW Ordered UOM Nam no BOB SCHARPNICK Slgnabxe Page 347 of 715 Loodal Incft P.O. Box 2315 620 North Hooper Street Kingsford, 800-4354500 Wednesday, August 22, 2018 Ref. Sole source justification for Lodal EVO at the City of Boynton Beach, FL To whom It . writingI am distributor,referred to above. Our Container Systems, of Daytona Beach Florida, is the only authorized Lodal distributor in Florida and South Georgia. industry.The Lodal EVO Is a one of a kind design in the refuse collection buildsLodal i collection. designThe EVO Is a front wheal drive integral chassis vehicle. This chargingmaximize the size of the ikeeping loading height at a comfortable level. This Is accomplished by having the floor of the hopper just " from the road surface, while chassiswork above the truck . drive designi side loader hopper In the Industry " long. Our densitycompactor and body design pack high cubic gravity.center of landfill dumping situation. designLodal's cab arrangement and location is another feature that allows the EVO to stand out. The cob and engine location Is located entirely ahead of the front axis. The cantilever givingr . And our fatigue.comfortable 18" cab stop in height, on both.sidw, reduces operator The axle locations also provide a very short wheelbasetight radiusturning . A tandem axle " wheelbase and a ' size and maneuverability Is key to vehiclemaking a I Information, r Sincerely, Scott Van Wolvelaere, Plant Manager Page 348 of 715 Con'tainer Systems PRICE I Lodal EVO 778 Semi-Automatedi 1 r DATE: August 22, 1 City o 1 Darty,Fleet Administrator one(1) 2018119 Lodal EVO-T28 Sideloader, 60,000 lbs. ,28 cu.yd.hi-compaction body, includingefollowing: Equip.Standard Cab: (18")both sides,galvanealed steel construction, sliding (inside )on bothsides, LH s - sit- ),and flip-up/fold-downseats,both sides; Air Conditioning,dual cab fans,AMIFIVVCD stereo Cummins L9-300,300 2 ;860 lb ft torque @ 1300 rpm 10 gal.DEF tank,RH(curbside)Insulation wrapped exhaust . c compressor engineCummins ction system(gives 30 see.warning before Shut-down or low off pressure,high coolant temp.,or low coolant ll Allison 3500 RDS 5 sp.Automatic transmission w/cooler w/pushbutton control,"Auto-Neutral" (work )TranSynd fluid Meritor , 1b.front drive/steer5.3 ' ,approx.62 mph top road speed) Meritor 11 transfer case, 1:l ratio Extra heavy duty solid a t, non-driving e-40,000 lbs.cap.. Spicer 1710 series drive lines 'r : front- 16.5" (outboard ) tandem rears- 16.5" -c (out ) Meritor auto. slack adjusters channel ti-1 (ABS) mountedfront axle 30 spring operated park&emergency brake 425/65R x 22.5 Goodyear G296radial,all positions Wheels: stud-piloted 1 disc crankshaft vhydraulic pump air horn,roof mounted battery disconnect w/pilot.light (continued) 506 Bellevue Avenue • Daybona.Beach,Florida32114-5279 . (386)253-5555 • PAX(3 6)253-8537 Website. • '1: infb@c=tzinmVs.cc Page 349 of 715 Container Systems, City of Boynton Beach quoteEVO T28 August Page 70 gal.fuel tank "rolled tailgate High s hydraulic filter(10 micron) Tkiplein-tanky ie return filters(10 micron) Optional Equipment sidewall liners, length "floor liner,fulll 7 ga.body roof ILO 12 ga. nylonl s Paint:Royal Blue ' ' ylinterior dryerBendix AD-9 air axle differential lo dual cart tippers,RH air slide,Lslide rear ion color camera system brake activated dual amber strobes restrictionair filter r TOTAL: S 248,743.00 E.0.B.: c , FL 1 ISO days ARO TERMS: net 45 days L : 1 YEAR/2000 Hours,Parts and Labor YEARS,Cummins Engine Warranty:2 250,000 it ,or 6,250 hours, Parts and Labor Allison Transmission : 3 'le , Parts and Labor Subject to review after 10-30-18. Respectfully, �C. �& Eric Clarke FloridaSouth s 506 Bellevue Avenue • , 3211 5274 • (386)253-5555 • FAX(386)253-8537 e ei n1 iu yam • Email: infb@containcroye.com Page 350 of 715 7.B. BIDS AND PURCHASES OVER$100,000 9/6/2018 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 9/6/2018 REQUESTED ACTION BY COMMISSION: Award bid for Landscape Maintenance Services for Utility Sites, in response to Bid No.:034-2821-18/IT to the top 2 ranked proposals. The first proposal from Blue Marlin Investments, Inc. dba Cayco Landscaping in the amount of$74,780 plus an allowance for potential additional services of$5,000 for a estimated annual amount of$79,780.00; and the second proposal is from Vincent and Sons Landscaping, Inc. in the bid amount of$160,619 plus an allowance of$10,000 for potential additional services for an estimated annual amount of$170,619. EXPLANATION OF REQUEST: Initial Bid Term: Two years from date of approval On July 13, 2018, Bid No.: 034-2821-18/IT was advertised and submittals were opened on August 13, 2018. The City received six(6) proposals and tabulated the submittals. Three (3) were deemed non-responsive and the two (2) most responsive, responsible bidders were recommended for award: Recommended for Award Landscape Services Group: Blue Marlin Investments, Inc. dba Cayco Water Treatment Plant Sites Landscaping Water Storage Tank and Well Sites V&S Landscaping, Inc. Wastewater Lift Station Sites Stormwater Management Sites As a result, the Schedule of Fees will be fixed and firm for the initial two (2) year period from the effective date of the bid award and by mutual agreement between the City and the awardee(s), may be renewable for three (3) additional one (1) year periods. The City reserves the right to exercise the option to renew annually. The City reserves the right to extend automatically for a period not to exceed an additional six (6) months in order to provide the City with continual service while a new contract is solicited, evaluated and/or awarded. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? This bid award will provide for the issuance of continuous service in connection with landscape maintenance of Utilities facilities to enhance City-wide operations. FISCAL IMPACT: Budgeted The costs of the monthly landscape services will be paid from approved Operations budgets or other budget sources within the City's adopted budget. Funds: 401-2811-536.46-98 Water Treatment Plant Sites, Water Storage Tank Sites and Well Sites 401-2816-536.46-98 Wastewater Lift Station Sites 401-2824-536.46-98 Stormwater Management Sites Page 351 of 715 ALTERNATIVES: Not award the bid and re-advertise. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: N/A CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Description D Tab Sheets Bid Tabulations D Bid Bid Document D Addendum Bid Addendum Page 352 of 715 z z z z �& z z ¢¢¢ ¢ LD r ¢¢¢ ¢ coo LD - co z � � g s ry a r N M a z z a p w NO z B 5 5 S 0 ix sfl LD o LDv d co w LL g a v � ro SAA nN � `'C ':x oe az398 � y I5 Ny " I" N a N a S N a� 0 F e BO �$a a a O A €3 0 x E'a_ LD w LD LD M N � N . m G s 5 " w° 4 O A €3 0 x E'a_ LD w LD gg LL 0 2 t ° o a w 4 S N S s e 9� a� 4 O A _ Az � €3 TM I. k All s LD U m LD z z co E E v 3 E z 9 s x y ate" w �9 �o z z z zow' � ow a m°a o�°a , z � 9.9 lo BID PROPOSAL SHEETS for Landscape Maintenance Services for Utilities Sites BID No.34-2821-18/IT BASIC MAINTENANCE FOR ADDITIONAL AREAS-Labor with all necessary Tools&Equipment(per hour/per person) $ PRUNING AND PLANT MAINTENANCE for Additional Areas-Labor with all necessary Tools&Equipment(per hour/per person) $ MULCHING for Additional Areas-Labor with all necessary Tools&Equipment(per hour/per person) $ MULCH-Cost Mark-up(%) $ Turf Fertilization(per 1/4 acre) $ Tree Fertilization(per 10 trees,average 20'in height) $ Palm Fertilization(per 10 Palms,average 30'in height) $ Shrub Fertilization(per 50 linear feet) $ Turf Pesticide(per 1/4 acre) $ Shrub Pesticide(per 50 linear feet) $ Tree Pesticide(per 10 trees,average 20'in height) $ Palm Pesticide(per 10 Palms,average 30'in height) $ Fire Ant Control $ Turf Fertilization-Per hour per person/Material Cost Mark-up(%) $ Tree Fertilization-Per hour per person/Material Cost Mark-up(%) $ Palm Fertilization-Per hour per person/Material Cost Mark-up(%) $ Shrub Fertilization-Per hour per person/Material Cost Mark-up(%) $ Turf Pesticide-Per hour per person/Material Cost Mark-up(%) $ Shrub Pesticide-Per hour per person/Material Cost Mark-up(%) $ Tree Pesticide-Per hour per person/Material Cost Mark-up(%) $ Palm Pesticide-Per hour per person/Material Cost Mark-up(%) $ Fire Ant Control-Per hour per person/Material Cost Mark-up Is CHEMICAL APPLICATION for Additional Areas(per hour/per person) Is CHEMICAL-Cost Mark-up(%) Is Bee Control or Removal(Specialized Equipment) $ Bee Control or Removal(Foreman per hour/per person) $ Bee Control or Removal(Technician per hour/per person) $ Bee Control or Removal Material Cost Mark-up(%) $ ARBORVS'T SEWCES for Tree Re novaV of exoftics and dead materW(work not requifing a bucket tirudQ $ ARBORIST SERVICES for Additional Areas&Services-Tree Trimmer Crew(per hour/per person) $ ARBORIST SERVICES for Additional Areas&Services-Equipment/Lift(per hour) $ ARBORIST SERVICES for Additional Areas&Services-Equipment/Pole Cat(per hour) $ ARBORIST SERVICES for Additional Areas&Services-Equipment/Stump Grinder(per hour) $ ARBORIST SERVICES for Additional Areas&Services-Equipment/Loader or Dump(per hour) $ IRRIGATION REPAIRS(Foreman per hour/per person) Is IRRIGATION REPAIRS(Technician per hour/per person) $ IRRIGATION REPAIRS-Material Cost Mark-up(%) Is PLANT/TREE/PALM INSTALLATION -Labor(per hour/per person) Is PLANT/TREE/PALM INSTALLATION-Equipment/Loader(per hour) $ PLANT/TREE/PALM INSTALLATION-Material Cost Mark-up(%) Is UTILITY SITE LOT MAINTENANCE-Lot under 1/4 acre with a structure for Basic Maintenance(per service) $ UTILITY SITE LOT MAINTENANCE-Lot under 1/4 acre without a structure for Basic Maintenance(per service) $ UTILITY SITE LOT MAINTENANCE-Lot from 1/4 to 1/2 acre with a structure for Basic Maintenance(per service) $ UTILITY SITE LOT MAINTENANCE-Lot from 1/4 to 1/2 acre without a structure for Basic Maintenance(per service) $ UTILITY SITE LOT MAINTENANCE-Lot from 1/2 to 3/4 acre with a structure for Basic Maintenance(per service) $ UTILITY SITE LOT MAINTENANCE-Lot from 1/2 to 3/4 acre without a structure for Basic Maintenance(per service) $ UTILITY SITE LOT MAINTENANCE-Lot from 3/4 to 1 acre with a structure for Basic Maintenance(per service) $ UTILITY SITE LOT MAINTENANCE-Lot from 3/4 to 1 acre without a structure for Basic Maintenance(per service) $ UTILITY SITE LOT MAINTENANCE-Lot from 1 to 3 acre with a structure for Basic Maintenance(per service) $ UTILITY SITE LOT MAINTENANCE-Lot from 1 to 3 acre without a structure for Basic Maintenance(per service) $ Page 358 of 715 - i4C;\�b3,s{}{?}+st4si\. suis}?'y)J}}tf'1`is}ij,lt .,}'' `Slj},`i\\){\24�4ft,, tt}3j}i 1 t `s\1 titrr4ljk\isl,,,. ,ttt}s2�s�{i4,{yt\71\r \,1 I O N Sl'1'13),i,(i r� 1){,.t: tS �SsI t `k�4 �i l' S, S\ AlMr 1' NANCY l,'',RVIC3 t 3tJ 7 s st S i li ;t, ks„ �61 �,5,1 , ,� ii �{1+�ty,�1�3\ 1 �{ ) u,i r r r' U1�N'1ti1(rvys14�7\ttrrs,lt{k r�i I1 pn;���AI}ssl'11ssA 11't�11 Af i1+{h4��i t{,�I yt(i ,4 ,,� s}tsyA,t's71��'444\{sVA}i�sj��st�i(�t xfl4��,r�(;}j��`�F_7. ?i s�4<4{)��r{jti t�triy}s a'SVV4y\sy�lsa})11S`)�{s`'. q"%IRK VA" s}sV 1` s 7ir(V4� ' ,i1}\{V4�1VAA�'i{(�(j{r)st1V11)i,ji,ss i;. {`v iiAJs, 4s,,4�A>>1t���t{sli4i{1�4(iJi;ii,4jl�s)��fV{4} ,,,,,s31)tlCi, ii;Ep�{,4j1 1A ist,?'„r ser t ,rvli)s i{4,}�ii`�If}iti{\s `wi{di{s s,, 6111{ ti3`,er}t,kr('t\r,t t 3t g�ir v{Ivl,; 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(LOCAL TIME) PURCHASING SERVICES, CITY HALL 100229251.2 306-9001821} Page 359 of 715 The City of Boynton Beach Purchasing Services 100 E.Boynton Beach Boulevard P.O.Box 310 Boynton Beach,Florida 33425-0310 Telephone: (561)742-6323 FAX. (561)742-6316 INVITATION TO BID FOR LANDSCAPE MAINTENANCE SERVICES FOR UTILITY SITES BID No.: 034-2821-18/IT Sealed bids will be received in PURCHASING SERVICES, City of Boynton Beach, 100 E. Boynton Beach Boulevard, or mail to P.O. Box 310, Boynton Beach, Florida 33425-0310 on or by: AUGUST 13, 2018; No Later Than 2:30 P.M. (Local Time). Bids will be opened in: PROCUREMENT SERVICES-CITY HALL 2ND FLOOR unless otherwise designated. Bids received after the assigned date and time will not be considered. The Procurement Services time stamp shall be conclusive as to the timeliness of filing. The City of Boynton Beach is not responsible for the U.S. Mail or private couriers with regard to mail being delivered by a specified time so that a bid can be considered. If no award has been made, the City reserves the right to consider bids that have been determined by the City to be received late due to mishandling by the City after receipt of the bid. Sealed bids or proposals received by the City in response to an invitation to bid are exempt from public records disclosure requirements until the City provides a notice of decision or thirty (30) days after the opening of the proposal/bid, whichever is sooner. If the City rejects all bids or proposals submitted in response to an invitation to bid or request for proposals and the City concurrently provides notice of its intent to reissue the competitive solicitation, the rejected bids or proposals remain exempt from public records disclosure until such time as the City provides notice of a decision or intended decision concerning the competitive solicitation or until the City withdraws the reissued competitive solicitation. A bid, proposal, or reply is not exempt for longer than twelve (12) months after the initial City notice rejecting all bids, proposals, or replies. Requests for bid or proposal documents should be submitted to the City Clerk's Office. Documents may be inspected without charge, but a charge will be incurred to obtain copies. LOBBYING / CONE OF SILENCE Consistent with the requirements of Chapter 2, Article VIII, Lobbyist Registration, of the Palm Beach County Code of Ordinances, Boynton Beach imposes a Cone of Silence. A cone of silence shall be in effect as of the deadline to submit the proposal, bid, or other response and shall remain in effect until City Commission awards or approves a contract, rejects all bids or responses, or otherwise takes action that ends the solicitation process. While the cone of silence is in effect, no proposer or its agent shall directly or indirectly communicate with any member of City Commission or their staff, the Manager, any employee of Boynton Beach authorized to act on behalf of Boynton Beach in relation to the award of a particular contract or BID NO. 034-22821-18/IT—LANDSCAPE MAINTENANCE SERVICES FOR UTILITY SITES. 1 Page 360 of 715 member of the Selection Committee in reference to the solicitation, with the exception of the Purchasing Manager or designee. (Section 2-355 of the Palm Beach County Code of Ordinances.) Failure to abide by this provision may serve as grounds for disqualification for award of contract to the proposer. Further, any contract entered into in violation of the cone of silence shall render the transaction voidable. The cone of silence shall not apply to oral communications at any public proceeding, including pre-bid conferences, oral presentations before Selection Committees, contract negotiations during any public meeting, presentations made to the City Commission, and protest hearings. Further, the cone of silence shall not apply to contract negotiations between any employee and the intended awardee, any dispute resolution process following the filing of a protest between the person filing the protest and any employee, or any written correspondence with Boynton Beach as may be permitted by the competitive solicitation. Additionally, the cone of silence shall not apply to any purchases made in an amount less than the competitive solicitation threshold set forth in the Purchasing Manual. Any questions relative to any item(s) or portion of this bid should be directed to Ilyse Triestman, Purchasing Manager; Telephone: (561) 742-6322, E-mail: triestmanip—bbfl.us BASIC SCOPE OF SERVICES: The City of Boynton Beach is seeking bids from qualified contractors to provide landscape maintenance for City Utility sites. A NON-MANDATORY PRE-BID MEETING will be held on JULY 20, 2018, 9:00 A.M., at Boynton Beach City Hall, Commission Chambers, 100 E. Boynton Beach Blvd., Boynton Beach, Florida. Contact: City of Boynton Beach Purchasing Services 100 E. Boynton Beach Boulevard Boynton Beach, FL 33435 Ilyse Triestman, Purchasing Manager (561) 742-6322 or triest an bbfl,us Office Hours: MONDAY— FRIDAY, 8:00 A.M. TO 5:00 P.M. CITY OF BOYNTON BEACH 1-0 TIM W. HOWARD ASSISTANT CITY MANAGER—ADMINISTRATION BID NO. 034-22821-18/IT-LANDSCAPE MAINTENANCE SERVICES FOR UTILITY SITES. 2 Page 361 of 715 INVITATION TO BID FOR LANDSCAPE MAINTENANCE SERVICES FOR UTILITY SITES BID No.: 034-2821-18/IT Section 1 — SUBMITTAL INFORMATION A. The City of Boynton Beach will receive bid responses until AUGUST 13, 2018 at 2:30 P.M. (LOCAL TIME) in Purchasing Services located on the second floor of City Hall, 100 E. Boynton Beach Boulevard, Boynton Beach, FL. 33435. B. Any responses received after the above stated time and date will not be considered. It shall be the sole responsibility of the proposer to have their bid response delivered to Purchasing Services for receipt on or before the above stated time and date. It is recommended that responses be sent by an overnight air courier service or some other method that creates proof of submittal. Bid responses that arrive after the above stated deadline as a result of delay by the mail service shall not be considered, shall not be opened at the public opening, and arrangements shall be made for their return at the proposer's request and expense. The City reserves the right to consider submittals that have been determined by the City to be received late due solely to mishandling by the City after receipt of the bid and prior to the award being made. C. If any addendum(s) are issued to this Bid, the City will attempt to notify all prospective bidders who have secured same, however, it shall be the responsibility of each bidder, prior to submitting the bid response, to contact the City Procurement Services at (561) 742-6322 to determine if any addendum(s) were issued and to make any addendum acknowledgements as part of their bid response. D. One (1) original, so marked, and two (2) copies, of the bid response shall be submitted in one sealed package clearly marked on the outside "INVITATION TO BID FOR LANDSCAPE MAINTENANCE SERVICES FOR UTILITY SITES" to: City of Boynton Beach, Purchasing Services, P.O. Box 310, 100 E. Boynton Beach Blvd., Boynton Beach, FL 33425-0310. E. Responses shall clearly indicate the legal name, address and telephone number of the bidder (firm, corporation, partnership or individual). Responses shall be signed above the typed or printed name and title of the signer. The signer shall have the authority to contractually bind the proposer to the submitted bid. Bidder must note their Federal I.D. number on their bid submittal. BID NO. 034-22821-18/IT-LANDSCAPE MAINTENANCE SERVICES FOR UTILITY SITES. 3 Page 362 of 715 GENERAL CONDITIONS FOR BIDDERS FAMILIARITY WITH LAWS: The bidder is presumed to have full knowledge of and be in compliance with all Federal, State, and Local laws, ordinances, rules, and regulations that in any manner affect the equipment and the services provided to the City. Ignorance on the part of the bidder will in no way relieve bidder of responsibility to adhere to such regulations. BID FORMS: The bidder will submit a bid on the bid forms provided. All bid prices, amounts and descriptive information must be legibly entered. The bidder must state the price and the time of delivery for which they propose to deliver the equipment or service requested. The bidder IS required to be licensed to do business as an individual, partnership or corporation in the State of Florida. Place all required bid forms in a sealed envelope that has the company's name and address, proposal title, number, proposal date and time on the outside of the sealed envelope. Proposals not submitted on appropriate proposal forms may be rejected. All proposals are subject to the conditions specified herein. Proposals which do not comply with these conditions are subject to rejection. EXECUTION OF BID: Proposal must contain an original signature of an authorized representative in the space provided on all affidavits and proposal sheets. NO BID: If not submitting a proposal, respond by returning one copy of the "STATEMENT OF NO BID" and explain the reason by indicating one of the reasons listed or in the space provided. Repeated failure to quote without sufficient justification shall be cause for removal of the vendor's name from the mailing list. NOTE: To qualify as a respondent, bidder must submit a "NO BID" and it must be received no later than the stated bid receiving date and hour. BID DEADLINE: It is the bidder's responsibility to assure that the bid is delivered at the proper time and place prior to the bid deadline. The City of Boynton Beach is not responsible for the U.S. Mail or private couriers in regards to mail being delivered by a specified time so that a proposal can be considered. Bids which for any reason are delivered by the deadline will not be considered. If no award has been made, the City reserves the right to consider bids that have been determined by the City to be received late due to mishandling by the City after receipt of the bid. Offers by telegram or telephone are not acceptable. MINOR IRREGULARITIES/RIGHT TO REJECT: Bidders are expected to examine the specifications, delivery schedules, Bid prices and extensions and all instructions pertaining to supplies and services. Failure to do so will be at the bidder's risk. The City of Boynton Beach reserves the right to waive irregularities or informalities in Bids or to reject all Bids or any part of any Bid deemed necessary for the best interest of the City. The City may reject any response not submitted in the manner specified by the solicitation documents. BID NO. 034-22821-18/IT-LANDSCAPE MAINTENANCE SERVICES FOR UTILITY SITES. 4 Page 363 of 715 RIGHTS OF THE CITY: The City expressly reserves the right to: A. Waive as an informality, minor deviations from specifications at a lower price than the most responsive, responsible bidder meeting all aspects of the specifications and consider it, if it is determined that total cost is lower and the overall function is improved or not impaired; B. Waive any defect, irregularity or informality in any bid or bidding procedure; C. Reject or cancel any or all bids; D. Reissue an Invitation to Bid; E. Extend the bid deadline time and date; F. Procure any item by other means; G. Increase or decrease the quantity specified in the Invitation to Bid; H. Consider and accept an alternate bid as provided herein when most advantageous to the City. STANDARDS: Factors to be considered in determining whether the standard of responsibility has been met include whether a prospective bidder has: A. Available the appropriate financial, material, equipment, facility and personnel resources and expertise, or the ability to obtain such, necessary to indicate its capability to meet all contractual requirements; B. A satisfactory record of performance; C. A satisfactory record of integrity; D. Qualified legally to Contract within the State of Florida and the City of Boynton Beach; E. Supplied all necessary information in connection with the inquiry concerning responsibility. INFORMATION AND DESCRIPTIVE LITERATURE: Bidders must furnish all information requested in the spaces provided on the bid form. Further, as may be specified elsewhere, each bidder must submit for bid evaluation cuts, sketches, and descriptive literature and technical specifications covering the products offered. Reference to literature submitted with a previous bid or on file with the buyer will not satisfy this provision. INTERPRETATIONS: Any questions concerning conditions and specifications should be directed to this office in writing no later than ten (10) days prior to the bid deadline. Inquiries must reference the date by which the bid is to be received. CONFLICT OF INTEREST: The award hereunder is subject to all conflict of interest provisions of the City of Boynton Beach, Palm Beach County, of the State of Florida. ADDITIONAL QUANTITIES: The City reserves the right to acquire additional quantities of the bid products or services at the prices bid in this invitation. If additional quantities are not acceptable, the bid sheets must be noted "BID IS FOR SPECIFIED QUANTITY ONLY". BID NO. 034-22821-18/IT-LANDSCAPE MAINTENANCE SERVICES FOR UTILITY SITES. 5 Page 364 of 715 SAMPLES: Samples of items, when called for, must be furnished free of expense, and if not used, tested or destroyed, upon request, will be returned at the bidder's expense. Request for the return of samples may be made within ten (10) days following the bid deadline. Each individual sample must be labeled with the bidder's name, manufacturer's brand name and number, and item reference. DEMONSTRATIONS: Performance of the equipment/services upon request can be deemed a part of the evaluation process in determining the award of bidder. Demonstrations of the merits of the equipment/services that meet City requirements shall be requested by Procurement Services. Equipment demonstrated shall be a minimum of one (1) year old. All required staff, to be assigned per the individual bid product or service application, will form the Bid Award Committee to evaluate and submit a group award recommendation. The City reserves the right to make separate and independent awards based on its needs and the combined evaluation results. SUBCONTRACTING: If a bidder subcontracts any portion of a Contract for any reason, the bidder must state the name and address of the subcontractor and the name of the person to be contacted on the attached "Schedule of Subcontractors". The City of Boynton Beach reserves the right to accept or reject any or all bids wherein a subcontractor is named and to make the award to the bidder, who, in the opinion of the City, will be in the best interest of and/or most advantageous to the City. The City also reserves the right to reject a bid of any bidder if the bid names a subcontractor who has previously failed in the proper performance of an award or failed to deliver on time Contracts of a similar nature, or who is not in a position to perform properly under this award. The City reserves all rights in order to make a determination as to the foregoing. ADDENDA: From time to time, the City may issue an addendum to change the intent or to clarify the meaning of the Contract documents. Since all addenda are available to bidders at Procurement Services, it is each bidder's responsibility to check with Procurement Services and immediately secure all addenda before submitting bids. It is the usual practice for the City to mail an addendum to known bidders, but it cannot be guaranteed that all bidders will receive ALL addenda in this manner. Each bidder shall acknowledge receipt of ALL addenda by notation on the bid and shall adhere to all requirements specified in each addendum prior to submission of the bid. ESCALATOR CLAUSE: Any bid which is submitted subject to an escalator clause will be rejected, unless addressed in the Special Conditions Section of the bid documents. EXCEPTIONS: Incorporation in a bid of exceptions to any portion(s), of the Contract documents may invalidate the bid. Exceptions to the Technical and Special Provisions shall be clearly and specifically noted in the bidder's submittal on a separate sheet marked "EXCEPTIONS TO THE SPECIFICATIONS" and this sheet shall be attached to the bid. The use of bidder's standard forms, or the inclusion of manufacturer's printed documents shall not be construed as constituting an exception within the intent of the Contract documents. ALTERNATES: Where a base bid is provided for, the bidder shall submit a bid on the base bid and may exercise their own prerogative in submitting a bid on alternate items. The Owner reserves the right to accept or reject the alternates or base bid or any combination thereof. The Owner, or a representative, further reserves the unqualified right to determine whether any particular item or items of material, equipment, or the like, is an approved equal, and reserves the unqualified right to a final decision regarding the approval or rejection of the same. BID NO. 034-22821-18/IT-LANDSCAPE MAINTENANCE SERVICES FOR UTILITY SITES. 6 Page 365 of 715 NONCONFORMANCE TO CONTRACT CONDITIONS: Items may be tested for compliance with specifications under the direction of appropriate testing laboratories. The data derived from any tests for compliance with specifications are public records and open to examination thereto in accordance with Chapter 119, Florida Statutes. Items delivered not conforming to specifications may be rejected and returned at vendor's expense. These items and items not delivered as per delivery date in the bid and or Purchase Order may result in the bidder being found in default in which event any and all procurement costs may be charged against the defaulted Contractor. Any violation of these stipulations may also result in the vendor's name being removed from the City of Boynton Beach's vendor mailing list. DISPUTES: In case of any doubt or difference of opinion as to the items to be furnished hereunder, the decision of the City Manager shall be final and binding on both parties. ANTITRUST CAUSE OF ACTION: In submitting a bid to the City of Boynton Beach, the bidder offers and agrees that if the bid is accepted, the bidder will convey, sell, assign or transfer to the City of Boynton Beach all rights, title and interest in and to all causes of action it may now or hereafter acquire under the antitrust laws of the United States and State of Florida for price fixing relating to the particular commodities or services purchased or acquired by the City of Boynton Beach. At the City of Boynton Beach's discretion, such assignment shall be made and become effective at the time the purchasing agency tenders final payment to the bidder. GOVERNMENTAL RESTRICTIONS: In the event any governmental restrictions may be imposed which would necessitate alteration of the material, quality, workmanship or performance of the items offered on this submittal prior to their delivery, it shall be the responsibility of the successful bidder to notify the City at once, indicating in a letter the specific regulation which required an alteration. The City reserves the right to accept any such alterations, including any price adjustments occasioned thereby, or to cancel the Contract at no expense to the City. LEGAL REQUIREMENTS: Federal, State, County, and City laws, ordinances, rules, and regulations that in any manner affect the items covered herein apply. Lack of knowledge by the bidder will in no way be a cause for relief from responsibility. PUBLIC ENTITY CRIMES: As provided in Fla. Stat. § 287.133(2)(a), a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Bid on a contract to provide any goods or services to a public entity, may not submit a Bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit Bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor or consultant under a contract with any public entity, and my not transact business with any public entity in excess of the threshold amount provided S.S. 287.017 for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. ADVERTISING: In submitting a bid, the bidder agrees not to use the results as a part of any commercial advertising. Violation of this stipulation may be subject to action covered under "NONCONFORMANCE WITH CONTRACT CONDITIONS". ASSIGNMENT: Any Purchase Order issued pursuant to this bid invitation and the funds which may be come due hereunder are not assignable except with the prior written approval of the City. LIABILITY: The selected bidder(s) shall hold and save harmless the City of Boynton Beach, Florida its officers, agents, volunteers and employees from liability of any kind in the performance of this Contract. Further, the selected bidder(s) shall indemnify, save harmless and undertake the defense of the City, its City Commissioners, agents, servants an employees from BID NO. 034-22821-18/IT-LANDSCAPE MAINTENANCE SERVICES FOR UTILITY SITES. 7 Page 366 of 715 and against any and all claims, suits, actions, damages, or causes of action arising during the term of this Contract, for any personal or bodily injury, loss of life, or damage to property arising directly or indirectly from bidder's operation pursuant to this Contract and from and against all costs, counsel fees, expenses and liabilities incurred in an about any such claims, the investigation thereof, or the defense of any action or proceedings brought thereon, and from and against any orders or judgments which may be entered therein. The City shall notify the bidder within ten (10) days of receipt by the City of any claim, suit or action against the City arising directly or indirectly from the operations of the bidder hereunder, for which the City may be entitled to a claim or indemnity against the bidder, under the provisions of this Contract. Bidder shall have the right to control the defense of any such claim suit or actions. The bidder shall also be liable to the City for all costs, expenses, attorneys' fees and damages which may be incurred or sustained by the City by reason of the bidder's breach of any of the provision of the contract. Bidder shall not be responsible for negligent acts of the City or its employees. OPTIONAL CONTRACT USAGE BY OTHER GOVERNMANTAL AGENCIES: If a bidder is awarded a contract as a result of the solicitation, if bidder has sufficient capacity or quantities available, provide to other governmental agencies, so requesting, the products or services awarded in accordance with the terms and conditions of the solicitation and resulting contract. Prices shall be F.O.B. Destination to the requesting agency. AWARD OF CONTRACT: The low monetary bid will NOT in all cases be awarded the Contract or Purchase Order. Contracts or Purchase Orders will be awarded by the City to the most responsive, responsible bidder whose bid represents the most advantageous bid to the City, price and other factors considered. Evaluation of bids will be made based upon the evaluation factors and standards set forth herein. The City reserves the right to reject any and all bids and to waive technical errors as set forth herein. In the event of a Court challenge to an award by any bidder, damages, if any, resulting from an award shall be limited to actual bid preparation costs incurred by the challenging bidder. In no case will the award be made until all necessary investigations have been made into the responsibility of the bidder and the City is satisfied that the most responsive, responsible bidder is qualified to do the work and has the necessary organization, capital and equipment to carry out the required work within the time specified. AS SPECIFIED: A Purchase Order will be issued to the successful bidder with the understanding that all items/services delivered must meet the specifications herein. Items/services delivered not as specified, will be returned at no expense or penalty to the City of Boynton Beach. DELIVERY: Prices shall be quoted F.O.B. Boynton Beach, Florida. F.O.B. destination indicates that the seller is responsible for the shipment until it reaches its destination. Any and all freight charges are to be included in the bid total. The bidder's invoice payment terms must be shown. WARRANTY REQUIREMENTS: Each item, including all components and all installed accessories and equipment, shall be guaranteed by the bidder to be free of defective parts and workmanship. This warranty shall be for a period of 365 days or the time designated in the standard factory warranty, whichever is longer. The warranty will be the same as that offered to the commercial trade and shall be honored by any of the manufacturer's authorized dealers. Warranty will cover parts, labor and any necessary shipping. Warranty repairs may be accomplished on City property, if space is available; this will be at the sole discretion of the City. Contact Procurement Services for permission to perform warranty service on City property. Warranty to start at the time of acceptance by the City; however, in cases where vehicles or equipment are not immediately placed in service, the bidder will provide a delay of warranty start-up time. The period of warranty delay will be coordinated by Procurement Services. PRICES, TERMS AND PAYMENT: Firm prices shall be quoted, typed or printed in ink, and include all packing, handling, shipping charges and delivery to the destination shown herein. Bidder is requested to offer a cash discount for prompt invoice payment. Discount time will be BID NO. 034-22821-18/IT-LANDSCAPE MAINTENANCE SERVICES FOR UTILITY SITES. 8 Page 367 of 715 computed from the date of satisfactory delivery at place of acceptance or from receipt of correct invoice at the office specified, whichever is later. Upon delivery, the City shall make final inspection. If this inspection shows that the equipment/service has been delivered/performed in a satisfactory manner in accordance with the specifications, the City shall receive the same. Final payment due the bidder shall be withheld until visual inspection is made by the Contract Administrator or his or her designee and merits of performance evaluated. This total acceptance will be done in a reasonable and timely manner. Acceptance shall not exceed thirty (30) days. If any equipment/service has to be rejected for any reason, the bidder shall be required to pick up the equipment, accomplish the necessary repairs and return the equipment to the City. Warranty repairs may be accomplished on City property if space is available; this will be at the discretion of the City. Title to or risk loss or damage to all items shall be the responsibility of the bidder, unless such loss or damages have been proven to be the result of negligence by the City. A. TAXES: Do not include State or Federal taxes. Not applicable to municipalities. B. MISTAKES: Bidders are expected to examine the specifications, delivery schedule, bid prices, extensions and all instructions pertaining to supplies and services. Failure to do so will be at bidder's risk. C. DISCOUNTS: Will be considered in determining the lowest net cost. D. CONDITION AND PACKAGING: It is understood and agreed that any item offered or shipped as a result of this bid shall be new (current production model at the time of this bid). All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging. E. SAFETY STANDARDS: Unless otherwise stipulated in the bid, all manufactured items and fabricated assemblies shall carry U.L. approval and reexamination listing where such has been established. TIME OF DELIVERY: The bidder shall state in the bid the time of delivery of the equipment. Time is of importance to the City and the bidder is hereby notified that the date of delivery will be considered as a factor in the evaluation of the bids LICENSE AND PERMITS: It shall be the responsibility of the successful bidder to obtain all licenses and permits, if required, to complete this service at no additional cost to the City. Licenses and permits shall be readily available for review by the Purchasing Manager and City Inspectors. COMPLIANCE WITH OCCUPATIONAL SAFETY AND HEALTH: Bidder certifies that all material, equipment, etc., contained in this bid meets all O.S.H.A. requirements. Bidder further certifies that if awarded as the successful bidder, and the material equipment, etc. delivered is subsequently found to be deficient in any O.S.H.A. requirement in effect on date of delivery, all costs necessary to bring the materials, equipment, etc., into compliance with the aforementioned requirements shall be borne by the bidder. Bidder certifies that all employees, subcontractors, agents, etc. shall comply with all O.S.H.A. and State safety regulations and requirements. BID NO. 034-22821-18/IT-LANDSCAPE MAINTENANCE SERVICES FOR UTILITY SITES. 9 Page 368 of 715 PALM BEACH COUNTY INSPECTOR GENERAL: The contractor is aware that the Inspector General of Palm Beach County has the authority to investigate and audit matters relating to the negotiation and performance of any contracts resulting from this solicitation, and in furtherance thereof, may demand and obtain records and testimony from the contractor and its subcontractors and lower tier subcontractors. The contractor understands and agrees that in addition to all other remedies and consequences provided by law, the failure of the contractor or its subcontractors or lower tier subcontractors to fully cooperate with the Inspector General when requested, may be deemed by the municipality to be a material breach of this contract justifying its termination. PUBLIC RECORDS: Sealed documents received by the City in response to an invitation are exempt from public records disclosure until thirty (30) days after the opening of the Bid unless the City announces intent to award sooner, in accordance with Florida Statutes 119.07. The City is public agency subject to Chapter 119, Florida Statutes. The Contractor shall comply with Florida's Public Records Law. Specifically, the Contractor shall: A. Keep and maintain public records required by the CITY to perform the service; B. Upon request from the CITY's custodian of public records, provide the CITY with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119, Fla. Stat. or as otherwise provided by law; C. Ensure that public records that are exempt or that are confidential and exempt from public record disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and, following completion of the contract, Contractor shall destroy all copies of such confidential and exempt records remaining in its possession once the Contractor transfers the records in its possession to the CITY; and D. Upon completion of the contract, Contractor shall transfer to the CITY, at no cost to the CITY, all public records in Contractor's possession All records stored electronically by Contractor must be provided to the CITY, upon request from the CITY's custodian of public records, in a format that is compatible with the information technology systems of the CITY. E. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS: JUDY PYLE, CITY CLERK 100 E. BOYNTON BEACH BLVD. BOYNTON BEACH, FLORIDA, 33435 561-742-6061 PYLEJ@BBFL.US QUESTIONS: Any questions relative to any item(s) or portion of this bid or Invitation to Bid should be directed to (lyse Triestman, Purchasing Manager, Monday through Friday, 8:00 A.M. to 5:00 P.M. at (561) 742-6322; E-mail triestmani(WbbfLus LOCAL BUSINESS PREFERENCE BID NO. 034-22821-18/IT-LANDSCAPE MAINTENANCE SERVICES FOR UTILITY SITES. 10 Page 369 of 715 The City of Boynton Beach Administrative Policy No. 10.16.01 provides for a local business preference. "For all acquisitions made pursuant to Sealed Competitive Bid, as provided in Sec. 10.05, the City shall give preference to a Local Business if the Local Business' bid is determined to be within five percent (5%) or five thousand dollars ($5,000.00), whichever is less, of the lowest responsible and responsive bidder. In revenue generating contracts where award, if any, is to be made to the bidder returning the highest amount to the City, the same preference set forth herein shall be applied with respect to the highest bid." In order to be considered for a local business preference, a bidder must include the Local Business Status Certification Form at the time of bid submittal. Failure to submit this form at the time of bid submittal will result in the bidder being found ineligible for the local business preference for this solicitation. THE REMAINDER OF THE PAGE IS INTENTIONALLY LEFT BLANK. BID NO. 034-22821-18/IT-LANDSCAPE MAINTENANCE SERVICES FOR UTILITY SITES. 11 Page 370 of 715 SPECIAL TERMS AND CONDITIONS BID TERM: The initial term of the Bid awarded shall be for two (2) years from the effective date of the bid award and by mutual agreement between the City and the awardee(s), may be renewable for three (3) additional one (1) year periods. The City reserves the right to exercise the option to renew annually. The City reserves the right to extend automatically for a period not to exceed an additional six (6) months in order to provide the City with continual service while a new contract is solicited, evaluated and/or awarded. COST ADJUSTMENTS: Prices quoted shall be firm for the initial bid term. No cost increases shall be accepted in this initial bid term. Please consider this when providing pricing for this Bid. Cost increases for any extension terms shall be subject to City approval. Any requested adjustment, not to exceed 5%, shall be fully documented and submitted to the City at least ninety (90) days prior to the bid term anniversary date. Any approved cost adjustments shall become effective on the beginning date of the approved bid extension. The determination as to whether the adjusted costs are acceptable is in the sole and exclusive discretion of the City. BASIS OF AWARD: The City reserves the right to make multiple awards for this Bid. Awards may be made to the lowest priced responsive and responsible bidder(s) as follows: WATER TREATMENT PLANT (WTP): The City anticipates award to one (1) vendor for this group. Award may be made to the lowest priced responsive and responsible bidder for this group. The bidder must bid on all services for all locations within the group to be considered for award of group and indicate "No Charge" for those items that are included at no additional charge in order to be responsive. Failure to bid on all services for all locations within the group will be construed as incomplete and ineligible for award of the group. WATER STORAGE TANK AND WELL (WST/W): The City anticipates award to one (1) vendor for this group. Award may be made to the lowest priced responsive and responsible bidder for this group. The bidder must bid on all services for all locations within the group to be considered for award of group and indicate "No Charge" for those items that are included at no additional charge in order to be responsive. Failure to bid on all services for all locations within the group will be construed as incomplete and ineligible for award of the group. WASTEWATER LIFT STATION SITES (LS): The City anticipates award to one (1) vendor for this group. Award may be made to the lowest priced responsive and responsible bidder for this group. The bidder must bid on all services for all locations within the group to be considered for award of group and indicate "No Charge" for those items that are included at no additional charge in order to be responsive. Failure to bid on all services for all locations within the group will be construed as incomplete and ineligible for award of the group. STORMWATER MANAGEMENT SITES (SW): The City anticipates award to one (1) vendor for this group. Award may be made to the lowest priced responsive and responsible bidder for this group. The bidder must bid on all services for all locations BID NO. 034-22821-18/IT-LANDSCAPE MAINTENANCE SERVICES FOR UTILITY SITES. 12 Page 371 of 715 within the group to be considered for award of group and indicate "No Charge" for those items that are included at no additional charge in order to be responsive. Failure to bid on all services for all locations within the group will be construed as incomplete and ineligible for award of the group. ADDITIONAL SERVICES: These are additional services that may be required or desired during the term of the contract. You do not need to bid on all items in this section if unrelated to the services bid in the group above. If the services are related (such as chemical application) it will be required that a unit cost be given for that additional service. If you do not intend to submit a bid on a particular service within this section, indicate "No Bid" for that item. Do not leave the line "blank." Items within this section will not be considered in the evaluation process for award recommendation. PAYMENT AND PERFORMANCE BONDS: ANNUAL CONTRACT OF $100,000 AND LESS No payment and performance bonds will be required for annual contracts valued at $100,000 and less per year. ANNUAL CONTRACT OF $100,001 - $300,000 For each annual contract in an amount from $100,001 to $300,000, furnish to the City and maintain in effect throughout the duration of the contract, Payment and Performance Bonds in the amount of$25,000, as security for faithful performance of work and for the payment of all persons performing labor and furnishing materials in connection therewith. ANNUAL CONTRACT OF $300,001 AND ABOVE For each annual contract in an amount of $300,001 and above, furnish to the City and maintain in effect throughout the duration of the contract, Payment and Performance Bonds in the amount of$50,000, as security for faithful performance of work and for the payment of all persons performing labor and furnishing materials in connection therewith. RECORDING OF CONTRACT BOND: Before commencing the work, Contractor(s) shall provide to City a certified copy of the recorded bond(s). City may not make any payment to Contractor until Contractor has complied with this requirement. POWER OF ATTORNEY: Attorneys-in-fact who sign Bid Bonds or Contract Bonds shall file with each bond an original, certified and dated copy of their power of attorney. QUALIFICATION OF SURETY: The Payment and Performance Bonds shall be executed by a surety company of recognized standing authorized to do business in the State of Florida and having a resident agent in the State of Florida for purposes of service of process. The surety company shall hold a current certificate of authority as acceptable surety on Federal Bonds, in accordance with U.S. Department of Treasury Circular 570, current revision, or meet the criteria established as to acceptable surety companies by the Board of Commissioners of State Institutions, March 18, 1958, or the equivalent thereof. A surety shall be deemed not qualified if the surety shall have a receiver appointed for it, or if it shall declare or file or has filed for bankruptcy. BID NO. 034-22821-18/IT-LANDSCAPE MAINTENANCE SERVICES FOR UTILITY SITES. 13 Page 372 of 715 PERFORMANCE DURING EMERGENCY: By submitting a bid, bidder agrees and promises that, during and after a public emergency, disaster, hurricane, flood, or acts of God, City of Boynton Beach shall be given "first priority" for all goods and services under this contract (if applicable). Bidder agrees to provide all goods and services to City of Boynton Beach throughout the emergency/disaster at the terms, conditions, and prices as provided in this solicitation, and with a priority above, a preference over, sales to the private sector. Bidder shall furnish a 24-hour phone number and address to the City in the event of such an emergency. Failure to provide the stated priority/preference during an emergency/disaster shall constitute breach of contract and make the bidder subject to sanctions from further business with the City. INSURANCE: It shall be the responsibility of the successful bidder to maintain workers' compensation insurance, property damage, liability insurance and vehicular liability insurance, during the time any of bidder's personnel are working on City of Boynton Beach property. The vendor shall furnish the City with a certificate of insurance after award has been made prior to the start of any work on City property. Said insured companies must be authorized to do business in the State of Florida and the City will not accept any company that has a rating less than B+ in accordance to A.M. Best's Key Rating Guide, latest edition. SCRUTINIZED COMPANIES LIST: Any company, principals, or owners on the Scrutinized Companies with Activities in Sudan List or on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List is prohibited from submitted a response to a City of Boynton Beach solicitation for goods or services in an amount equal to or greater than $1 million. Therefore, if applicable, each company submitting a response to a solicitation must certify to the City that it is not on either list at the time of submitting a bid. The certification form will only be attached to a solicitation if the estimated purchase amount is $1 million dollars or greater and should be submitted at the time of submitting a response; if not submitted with the bid it must be furnished within three (3) business days after request by the Purchasing Manager but prior to recommendation of award to the City Commission. Under the circumstances, the City estimated purchase amount is no greater than $1 million dollars, but resulting contract is $1 million dollars or greater, the City will exercise the right to require firm to submit the certification form by the imposed deadline. In either case, failure to timely provide the certification shall deem the submittal non-responsive. SPECIFICATIONS: The apparent silence of the Specifications as to any detail, or the apparent omission from the Specifications of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice to prevail and that only material and workmanship of the finest quality are to be used. All interpretations of the Specifications shall be made on the basis of this Statement. For the purposes of evaluation, the Bidder must indicate any variance or exceptions to the stated Specifications no matter how slight. Deviations should be explained in detail. Absence of variations and/or corrections will be interpreted to mean that the Bidder meets all the Specifications in every respect. TERMINATION FOR DEFAULT: In addition to all other remedies available to the City, this Contract shall be subject to cancellation by the City for cause, should the Contractor neglect or fail to perform or observe any of the terms, provisions, conditions, or requirements herein contained, if such neglect or failure shall continue for a period of thirty (30) days after receipt by Contractor of written notice of such neglect or failure. UNCONTROLLABLE CIRCUMSTANCES ("Force Majeure"): The City and Contractor will be excused from the performance of their respective obligations under this agreement when and to the extent that their performance is delayed or prevented by any circumstances beyond their control including fire, flood, explosion, strikes or other labor disputes, act of God or public emergency, war, riot, civil commotion, malicious damage, act or omission of any governmental BID NO. 034-22821-18/IT-LANDSCAPE MAINTENANCE SERVICES FOR UTILITY SITES. 14 Page 373 of 715 authority, delay, or failure or shortage of any type of transportation, equipment, or service from a public utility needed for their performance, provided that: a) The non-performing party gives the other party prompt written notice describing the particulars of the Force Majeure including, but not limited to, the nature of the occurrence and its expected duration, and continues to furnish timely reports with respect thereto during the period of the Force Majeure; b) The excuse of performance is of no greater scope and of no longer duration than is required by the Force Majeure; c) No obligations of either party that arose before the Force Majeure causing the excuse of performance are excused as a result of the Force Majeure; and d) The non-performing party uses its best efforts to remedy its inability to perform. Notwithstanding the above, performance shall not be excused under this Section for a period in excess of two (2) months, provided that in extenuating circumstances, the City may excuse performance for a longer term. Economic hardship of the Contractor will not constitute Force Majeure. The term of the agreement shall be extended by a period equal to that during which either party's performance is suspended under this Section. PROPERTY DAMAGE: If property (public or private) is damaged while Contractor is performing work specified or is removed for the convenience of the work, it shall be repaired or replaced at the expense of the Contractor in a manner acceptable to the City prior to the final acceptance of the Work. Such property shall include but not be limited to: structures, parkways, sidewalks, curbs and gutters, driveways, walls, fences, water features, footings, underground utilities, sod, shrubs, and trees. INVOICING AND PAYMENT: Payment will be processed after the successful completion of the assigned services based on a comparison between the "itemized" invoice and the Work Schedule (Logs) and review of any Landscape Maintenance Reports. The contractor will submit date and time stamped before and after pictures for all work being invoiced. This shall include all contract items listed in the SCOPE OF SERVICES AND TECHNICAL REQUIREMENTS, PARAGRAPH 10. QUALITY STANDARDS FOR LANDSCAPE DISCIPLINES. The Finance Department processes payments either through E-Payables or paper checks every two (2) weeks and all checks are mailed; no exceptions. Timely submission of a properly certified invoice(s) in strict accordance with the price(s) and delivery elements as stipulated in the Contract document should be submitted to: City of Boynton Beach Attn: Angela Prymas, Senior Engineer, Utilities Department 124 E. Woolbright Road Boynton Beach, Florida 33435 All invoices submitted shall consist of an original and one (1) copy as follows: ➢ Clearly reference the subject Contract or Purchase Order number; ➢ Provide a clear description to identify the goods and services for which payment is requested; BID NO. 034-22821-18/IT-LANDSCAPE MAINTENANCE SERVICES FOR UTILITY SITES. 15 Page 374 of 715 ➢ Contain date of delivery and/or completion of phased services; The City's terms of payment, unless otherwise stated in the Contract Documents are "Net 30 Days" after acceptance of goods or services and receipt of an acceptable invoice as described herein. Any other items of payment must have been previously approved by the City and appear on the Contract or Purchase Order document to be binding on the City. Should the City return an invoice for correction, the Contractor shall re-submit a corrected invoice to the City for processing. CONTRACT ADMINISTRATOR: The Contract Administrator is Angela Prymas, Senior Engineer, Utilities Department, 124 E. Woolbright Road, Boynton Beach, Florida 33435 Telephone no.: (561) 742-6421; e-mail: PrymasA(d)bbfl.us THE REMAINDER OF THE PAGE IS INTENTIONALLY LEFT BLANK. BID NO. 034-22821-18/IT-LANDSCAPE MAINTENANCE SERVICES FOR UTILITY SITES. 16 Page 375 of 715 SCOPE OF SERVICES AND TECHNICAL REQUIREMENTS 1. PURPOSE AND INTENT The purpose and intent of this Invitation to Bid is to secure firm fixed pricing and to establish a term contract for landscape maintenance services at various locations within the City of Boynton Beach. Bids will only be considered from qualified bidders that have a principal place of business within a forty (40) mile driving distance from the City's Utilities Department located at 124 E. Woolbright Road, Boynton Beach, Florida, 33435-0310. Failure to meet this mandatory requirement will be grounds to deem submittal non-responsive and ineligible for award. 2. SCOPE OF WORK The scope of work shall include but not be limited to the furnishing all labor, materials, equipment, and incidentals required for: mowing, trimming, edging and weeding of all landscaped areas, including turf areas, flower beds, shrub beds, and ground cover beds, pest control/herbicide treatment, fertilization, mulching, blowing sidewalks, and roads as needed, and the removal of all litter and landscape debris, such as fallen palm fronds while on site. The successful bidder(s) herein referred to Contractor(s) shall furnish all labor, supervision, equipment, supplies, tools, materials, fuel, services, and all other necessary incidentals required to fully maintain the general condition of the City property grounds to a superior level using the highest and best maintenance practices in the industry. The Contractor(s) shall provide such other work, as may be required by these specifications, to maintain the City's landscape area throughout the year. It is expected that similar work will be added or deleted during the term of the agreement. The Contractor(s) must at all times adhere to the City of Boynton Beach's Code of Ordinances, Part III — Land Development Regulations, Chapter 4—Site Development Standards, Section 4 - Standards. Failure to meet the specifications and requirements as set forth in this contract, may result in non-payment for the service and could result in termination of the contract. The areas to be maintained under this contract are listed on the price proposal sheets Attachment "A" and detailed descriptions and maps are also provided on a DVD that will be furnished to the prospective bidders at no charge upon request. 3. LICENSING AND CERTIFICATION At the time of bid submittal, the bidder must possess and provide written evidence (copies of current licenses/certifications) that show that the firm (bidder) or a principal in the firm or a subcontractor of the firm be licensed to contract the scope of work in Palm Beach County with the following: 1. Lawn and Ornamental Pest Control License Additionally the bidder must provide written evidence (copies of current licenses/certifications) that show that the firm (bidder) or a principal in the firm be licensed to contract the scope of work in Palm Beach County with the following: 1. Limited Commercial Fertilizer Applicator Certificate 17 Page 376 of 715 All required licenses and certifications must be held current thru the entire term of the Contract. 4. INSPECTION OF WORK All areas serviced by this contract will be inspected routinely by the contractor administrator or her designated representative(s). These inspections will be for the purpose of assessing the contractor's performance or non-performance. Any performance or non-performance issues noted by the contract administrator will be brought to the attention of the contractor through the use of Landscape Maintenance Report. The contractor will be given two (2) business days to correct the deficiency after it is reported on the Landscape Maintenance Report. No penalty will be charged during this first two (2) business day period. Business days are defined as Monday thru Saturday, 7 AM to 5 PM. The two (2) business day period may be extended in writing by the contract administrator should any extraordinary circumstances warrant such extension in her judgment. 5. WORK SCHEDULE The Contract Administrator will provide Work Schedules (Logs) to the Contractor(s) on an annual basis. (Typically in either August or September.) These Work Schedules should be used by the Contractor(s) as Work Logs as they will indicate what areas and services are requested and when they are required. No work is to be conducted in the parks on the weekends or when notified that an event is to occur as not to interfere with visitors or activities. The exception to this work schedule shall be trash/debris pick-up and the contractor will be notified of any additional weekend or special clean-up by the Contract Administrator or her designee. 6. CONTRACTOR RESPONSIBILITY ■ Contractor(s) shall provide all supervision, labor, tools, and equipment to complete all services including obtaining underground locates whenever the contractor's staff will disturb the ground to ensure that no buried lines, pipes, or utilities in the work area will be damaged by contractor's operation. ■ Contractor(s) will be responsible for ensuring that all employees are in compliance, at all times, with Terms, Conditions, and Specifications outlined in these bid specifications. ■ Contractor(s) shall provide and ensure the wearing of protective clothing, masks, ear and eye protection, etc., as required by Laws, Regulations, Ordinances, and/or manufacturer's instructions for materials and equipment. The Contractor's personnel shall be in company uniform during the performance of maintenance duties. ■ Contractor(s) is responsible to educate and provide all safety training and personal protection equipment for all of their personnel including following O.S.H.A Regulations and the Manual of Uniform Traffic Control Devices (M.U.T.C.D.). ■ Contractor(s) will be responsible for obtaining all necessary permits, licenses, and/or registration cards, 1-9 Forms (Department of Homeland Security's Employment Eligibility Verification) in compliance with all applicable federal, state, and local statues pertaining to services as specified. This includes a current copy of the contractor's City of Boynton Beach Business Tax Receipt which must be submitted as part of the Bid Proposal and must be updated accordingly. ■ Contractor(s) must provide a list of contacts with phone numbers who can be reached for emergencies and/or resolving problems. 18 Page 377 of 715 ■ It is the contractor's responsibility to ensure that sufficient manpower is available with all of the appropriate safety clothing/equipment to complete the assigned tasks irrespective of sickness, holidays, vacations, or other personnel matters. ■ Contractor(s) shall be solely responsible for pedestrian and vehicular safety and control within the worksite and shall provide the necessary warning devices, barricades, and ground personnel needed to give safety, protection, and warning to persons and vehicular traffic within the area, per FDOT Temporary Traffic Control (TTC) requirements. ■ Blocking of public streets shall not be permitted unless prior arrangements have been made with the City and coordinated with the contract administrator. Traffic control is the responsibility of the contractor and shall be accomplished in conformance with State, County, and City highway construction codes. ■ Prior to the commencement of services, the awarded contractor(s) will be required to submit for the City's review and approval Safety Data Sheets (SDS) for all herbicides, pesticides, and fertilizers to be used in the performance of the services detailed herein. In the event that either the City requires a change in any of the products used, or if a product is discontinued, replaced, changed, or otherwise unavailable, the Contractor(s) will be required to submit a new SDS sheet for review and approval of that new product prior to use. 7. EQUIPMENT All equipment shall be maintained in an efficient and safe operating condition while performing work under the contract. Equipment shall have all proper safety devices required by all applicable laws, properly maintained and in use at all times. If equipment does not contain proper safety devices and/or is being operated in an unsafe manner, the City may direct the successful bidder to remove such equipment and/or the operator until the deficiency is corrected to the satisfaction of the City. 8. PERSONNEL REQUIREMENTS Persons employed by the contractor or by the subcontractor in the performance of services pursuant to this bid shall not be considered employees of the City, shall be independent thereof and shall have no claim against the City as to pension, workers compensation, unemployment compensation, insurance, salary, wages, or other employee rights or privileges granted by operation of law or by the City of Boynton Beach and shall be 18 years of age or older. All employees assigned by the contractor shall be fully capable, experienced, and trained in the work they are employed to perform. They shall be physically able to do their work assignments. 9. COMMUNICATIONS The contractor or his/her representative will be available to meet the contract administrator upon request to discuss schedules, performance issues, problems, needs, and mutual areas of concern. The use of the Landscape Maintenance Report will establish a system whereby notice is given by the City to the contractor indicating any performance issues. 10. QUALITY STANDARDS FOR LANDSCAPE DISCIPLINES A. Basic Maintenance includes Litter Control, Mowing, Line Trimming/Edging, and 19 Page 378 of 715 Blowing. (The Vendor will be required to supply all required equipment and tools, including trash bags.) Frequency: The City anticipates a minimum of fifty (50) visits per year per location unless otherwise specified or due to budget constraints. a. Litter Control — Shall mean the collection and proper disposal, at the contractor's expense, (and not in any City container without prior approval) any debris within the entire Landscape Maintenance Service Area such as paper, can, bottles, fallen or hanging limbs, rocks, etc. which are not intended to be present as part of the landscape inclusive of entire area including streets/parking areas, sidewalks, pathways, curbs, etc. and the emptying of all trash cans/barrels/receptacles on the site. i. Litter Control must be completed prior to any trimming/edging, mowing, or blowing to eliminate shredding of materials throughout the landscaping and to prevent any possible safety concerns. ii. All litter is to be containerized and properly disposed of. iii. IMPORTANT: All litter collection quantities (by weight, cubic yard or number of full trash bags) to be reported as part of the invoicing on the Work Schedules (Logs); failure to report will delay invoice processing. b. Mowing — Shall be performed in a manner that insures a smooth surface appearance with scalping or leaving any "missed" uncut grass. i. All mowers are to be mulching mowers with closed chutes to minimize the spreading of clippings, must be adjustable to allow for the proper mowing height (actual height to be determined by the condition of the grass and the field usage. Mowers shall have blades sharp enough to cut rather than tear grass blades). 1. Common Bermuda 0.5"-1.5" a. No greater than 1/3 of the height to be maintained. 2. Floratam St. Augustine 3.5"-4" a. no greater than 7" before mowing 3. Bahia 3"-4" /Zoysia 1.5"-2.5" a. No greater than 8" before mowing. 4. Lots/Alleyways a. No greater than 10" before mowing. ii. Mowing shall be done carefully in order to avoid "girdling" trees or shrubs, intruding into ground cover beds, damaging sodded berms, or causing damage to sprinkler heads, valves, time clocks, curbs, or other facilities as the contractor will be responsible for restoring all damage. iii. Mowing shall not be done when weather or conditions will result in damaged turf or rutting; re-scheduling or vacating the schedule for that week must be coordinated with the contract administrator. c. Line Trimming and Edging — Grass shall be trimmed/edged during or immediately after mowing. Trimming/Edging will be accomplished by line trimmer, mechanical edger, or by hand. Trimming and Edging must remove grass around all obstacles in the turf such as posts, trees, wall, signs, sprinkler equipment, sidewalks, pavers, etc. and shall provide clean turf edges around all planting beds. Trimming and Edging shall be done carefully in order to avoid damaging sprinkler equipment, walkways, plantings, or other facilities as the contractor will be responsible for restoring all damage. 20 Page 379 of 715 i. Trimming and Edging will be 1.5 feet away from all trees, palms, and exposed roots. ii. Plant bed edging shall not extend more than twelve (12) inches beyond the edge of the bed plants. d. Blowing — Grass clippings and debris caused by mowing and trimming and edging shall be immediately blown off from all hard surfaces after mowing and line trimming/edging. Grass clippings and debris shall be removed as to not allow it to drift into roadways, storm drains, ponds/lakes or adjacent properties. e. Weed Control — Shall consist of either pre-emergent or post emergent application in accordance with No. 13, E - Chemical Application: Fertilizer, Herbicide, and Pesticide, trimming, or hand weeding at the contractor's discretion. f. Arborist Services/Tree Trimming — ONLY PRUNING 10' AND BELOW IS INCLUDED IN THIS BID. Arborist work and tree pruning services are to be completed in full accordance with the International Society of Arboriculture, Standard Practices for Tree, Shrub and Other Woody Plants Maintenance. There shall be absolutely "NO PRUNING OF MANGROVES." All trees located within the work limits shall be trimmed by the Contractor per this agreement as required. Trained employees skilled in the field of arboriculture shall perform tree pruning/trimming. All work to be performed shall be in accordance with the standards established in the American National Standards Institute (ANSI) publication A300 "Tree Care Operations-Tree, shrub and other woody plant maintenance-Standard Practices" latest edition. Trees are to be maintained 10' above sidewalks and play areas. Report any pruning necessary above 10' to the City contract administrator. B. Pruning and Hedge/Shrub/Flowering Plant Maintenance — Shall be accomplished with clean, sharp tools including a pole saw for any tree hangers that can be reached from ground level, in accordance with standard horticultural practices, to preserve the natural character of the plant. Tools that cut, rip, or tear plants will not be allowed. Frequency: Per below guidelines per location. a. All pruning cuts shall leave no stub cuts, flush cuts, rips/tears, or straight cuts while removing all dead, dying, and/or diseased plant material. All pruning cuts are to be clean, neat and uniform. All plant material shall be pruned, to the appropriate size for the area in which it is planted. If in question then designated city staff can verify the size the plant material is to be maintained in specific areas. All line of site areas in around roadways, sidewalks, parking lots are to be maintained for optimum visibility. Branches protruding over walkways, into facilities such as fencing, buildings, etc., or obscuring walkways (10' clearance) or roadway right-of-ways (14' clearance) shall be removed in accordance to the City Code of Ordinances. b. Shrubs shall be cut narrower at the top than the bottom in order to reduce the need for weed control and given a naturally rounded look. c. All plant material removed during the pruning process shall be containerized and disposed of properly. The vendor shall not use City receptacles for disposal. d. Flowering plants are to be pruned in a timely manner for each species to promote the most flowering. e. Pruning guidelines are noted in the table below and additional information can always be obtained from designated City staff. 21 Page 380 of 715 f. All larger leaf plant material such as Mamey crotons, Hawaian-Ti or Clusia are not to be pruned using gas or electric hedge shears. PRUNING GUIDELINES PLANT PRUNING TIME PRUNING STYLE Beautyberry Prune late Fall (October-November) Hard cut up to 1/3 (Callicarpa Americana) after berries drop and in the Spring height of plant. prior to blooming(March-May) Bird of Paradise Prune quarterly; only prune dead Strelizia Reginae stems. Bromeliads Remove all dead flower stalks and (Bromeliaceae) remove all dead plants. Clerodendrum (Clerodendrum Prune in the Spring/Summer; do not Hard cut up to 1/3 Panicutatum) prune between September through height of plant. the blooming season. Crown of Thorns Do not prune in the Winter months Hard cut 1/3 of all (Euphorbia Milii) (November-February); prune twice stems to 4" above 2x between March-October. ground. Fire Bush Prune as needed; if in multiple areas Hard cut up to 1/3 of (Hamelia Patens) at one site, prune % the area at a height/width of plant. time. Hawaiian Ti Prune no more than % of stalks on Cordyline Terminalis each plant. Ilex Schillings Prune in the cooler months (January- (Ilex Vomitoria) February); prune once(1x) a year. Indian Hawthorne Prune in the cooler months (January- Rhaphiolepis Indica February); prune once 1x a year. Ornamental Grasses Prune in the cooler months (January- Hard cut back down to February); prune once(1x) a year. 10-12"above ground. Panama Rose Prune as necessary in the Spring or Hard cut up to 1/3 (Rondeletia Levcophylla) Summer after they done blooming; height of plant. do not prune Fall/Winter months (October-March). C. Irrigation Maintenance/Repairs — Shall include a "wet check" inspection and adjustment of the entire irrigation system starting with the meter to the backflow to all the clocks, lines, and zones with their valves, heads, sensors, etc. to ensure that grounds and plantings are receiving adequate amounts of water while avoiding water loss. Frequency: Monthly per location. a. All repairs shall be documented by the use of date and time stamp photographs. b. An itemized estimate must be submitted within 24 hours and approved by the contract administrator prior to any repair work as the City reserves the right to complete repairs with in-house staff or to direct owner purchase the materials. c. See the Proposal Summary Sheets for Additional Services to submit hourly rates including all tools and equipment necessary to complete the repairs and the material mark-up for all parts/supplies needed. D. Mulching — Shall consist of the installation of mulch in a uniformly applied application of a minimum of 2" deep except for play areas and around play equipment which will be determined by the fall height guidelines in accordance with the International Play 22 Page 381 of 715 Equipment Manufacturer's Association (IPEMA). Eucalyptus, Eco-mulch or approved equal by the Contract Administrator shall be used throughout the City of Boynton Beach. NO CYPRESS MULCH SHALL BE USED in accordance to the City Code of Ordinances. Frequency: Annually per location or as directed by the Contract Administrator. a. Mulch must be free from any foreign matter, weeds, seeds, or insects and must not contain large pieces of bark or more than 10% bark by volume. b. All areas where mulch is to be installed must first be clear of all weeds. c. Existing mulch that is 3 inch or thicker must be removed prior to the installation of new mulch. 1 inch of existing mulch shall remain prior to the installation of new mulch. d. Mulch shall be placed 3 inches away from base of plant. e. Mulch shall be placed 6 inches from tree trunks. f. Mulch (for common areas/plant beddings) must meet requirements of FS Q-P 166E Class B for coarseness classification and be horticultural grade "shredded Grade A". Mulch (for play areas) must be ADA Architectural Approved and International Play Equipment Manufacturer's Association (IPEMA) certified. E. Chemical Application: Fertilizer, Herbicide, and Pesticide — All chemical applications must be applied under the direction of a Florida Certified Pesticide Applicator's license. The bidder should submit a current copy of the applicator's license with the bid submission. If not submitted with bid, it must be submitted within three (3) days of City's request. Failure to submit the license within this timeframe may be grounds to deem your submittal non-responsive. This license must be maintained current during the entire term of the Contract. All chemical applications shall be conducted with all the appropriate equipment and safety gear and require prior notification/approval. The Pesticide / Fertilizer / Herbicide Application Record must be submitted to the contractor administrator for his/her approval by their signature and date within 24-hours of application of the chemical(s). Chemical applications performed without the properly completed Pesticide / Fertilizer / Herbicide Application Record will result in a penalty. All vendors providing chemical applications must have a current copy of the Florida Chemical Sensitivity List and must notify any person(s) to be affected in writing via Certified Mail with a copy to the City prior to application. a. A chemical listing for each application listing below should be submitted as part of the Bid submittal but must be submitted within three (3) days of City's request. Failure to submit this information within the stated timeframe may be grounds to deem your bid submittal non-responsive and ineligible for award. i. Turf Fertilization ii. Tree Fertilization iii. Palm Fertilization iv. Shrub Fertilization v. Turf Pesticide vi. Shrub Pesticide vii. Tree Pesticide viii. Palm Pesticide ix. Fire Ant Control b. The City also reserves the right to direct owner purchase any fertilizer, herbicide, and pesticide; see the Proposal Summary Sheets to submit hourly rates for the applicator with all necessary equipment and safety gear. 23 Page 382 of 715 FERTILIZER SCHEDULE Turf, Plants,Trees& Palms-Mid-March to Mid-April& November Areas with Special needs: PF/SE/o07-- Pence Park- Bermuda on the ballfield and St.Augustine in park. PF/SW/o03-Congress Ave. Barrier Free Park - Bahia and St.Augustine turf PF/NW/004- Fire Station#5 - All Bahia PF/NW/007- Ezell Hester Center- Bermuda ball fields and St.Augustine PF/NW/005-Galaxy Park - Bermuda ball field and St.Augustine PF/NW/017-Carolyn Sims Center - Bermuda ball field and St.Augustine St.Augustine& Bahia Turf 24-0-11 (approximately,50%slow release) Nitrogen—24%urea Nitrogen Soluble Potash—11% Plus—Sulfur, Iron, Manganese, Chlorine Bermuda&Zoysia Turf 15-0-15_(annroximately 50%slow release) Nitrogen—4.5%Ammoniacal Mitrogen and 10.5% Urea Nitrogen Soluble Potash—15% Trees— 7-1-7 (slow release) Nitrogen-.39%Ammoniacal Nitrogen &6.61% Urea Nitrogen Available Phosphate—1% Soluble Potash-7% Plus—Sulfur, Iron, Manganese, Chlorine Palms- 10-4-12 (slow release) Nitorgen—5%Ammnoniacal nitrogen &5% Urea Nitrogen Plus—Magnesium, Sulfur, Boron, Iron, Manganese,Chlorine Flowering Shrubs— 14-14-14 (annroximately,50%slow release) Nitrogen—5.45%Ammoniacal Nitrogen &8.55% Urea Nitrogen Available Phosphate—14% Soluble Potash-14% Plus—Sulfur, Iron, Manganese, Chlorine Non-Flowering Shrubs- 13-3-13 (slow release) Nitrogen-1-15%Ammoniacal Nitrogen &11.85% Urea Nitrogen Available Phosphate—3% Soluble Potash-13% Plus-Magnesium,Sulfur, Iron, Manganese, Chlorine ADDITIONAL SERVICES THAT MAY BE REQUIRED A. Plant/Tree Installation - An itemized estimate must be submitted and approved by the contract administrator prior to any plant/tree installation as the City reserves the right to direct owner purchase the materials. Plants and/or Trees will be no more than the average cost of Areas S1, S2, and S3 in accordance with the most current issue of BETROCK'S PLANT FINDER. All plants and/or trees must be visibly inspected and 24 Page 383 of 715 approved by the contract administrator prior to installation. See the Proposal Summary Sheets for Additional Services to submit hourly labor rates for installation. B. Utility Site Lot Maintenance — Shall consist of a single-pass of Basic Maintenance and if necessary Pruning and Hedge/Shrub Maintenance and Arborist Services as requested by the contract administrator or his/her designee accordance to lot size and whether or not the lot has a structure on it. Any trash removal will be handled upon request based on time and equipment needed with an estimate first being provided; trash consists of items that cannot be picked up by one individual by hand and will not under any circumstances include any hazardous materials or chemicals. See the Proposal Summary Sheets for Additional Services to submit pricing for various lot sizes with and without dwellings. C. Lake and Littoral Areas — Shall not be addressed in this bid due to their unique and specialized needs, but as noted in the specifications. NO LANDSCAPE MAINTENANCE DEBRIS IS TO GO INTO ANY LAKE AND LITTORAL AREAS. THE REMAINDER OF THE PAGE IS INTENTIONALLY LEFT BLANK. Attachment "B" City of Boynton Beach Risk Management Department INSURANCE ADVISORY FORM Under the terms and conditions of all contracts, leases,and agreements,the City requires appropriate coverages listing the City of Boynton Beach as Additional Insured. This is done by providing a Certificate of Insurance listing the City as "Certificate Holder" and "The City of Boynton Beach is Additional Insured as respect to coverages noted." Insurance companies providing insurance coverages must have a current rating by A.M. Best Co. of`B+"or higher. (NOTE: An insurance contract or binder 25 Page 384 of 715 may be accepted as proof of insurance if Certificate is provided upon selection of vendor.) The following is a list of types of insurance required of contractors,lessees, etc.,and the limits required by the City: (NOTE: This list is not all inclusive,and the City reserves the right to require additional types of insurance, or to raise or lower the stated limits, based upon identified risk.) ------------------------------------------------------------------------------------------------------------------------------------------- TYPE (Occurrence Based Only) MINIMUM LIMITS REQUIRED ------------------------------------------------------------------------------------------------------------------------------------------- General Liability General Aggregate $ 1,000,000.00 Commercial General Liability Products-Comp/Op Agg. $ 1,000,000.00 Owners&Contractor's Protective(OCP) Personal&Adv.Injury $ 1,000,000.00 Liquor Liability Each Occurrence $ 1,000,000.00 Professional Liability Fire Damage(any one fire) $ 50,000.00 Employees&Officers Med.Expense(any one person) $ 5,000.00 Pollution Liability Asbestos Abatement Lead Abatement Broad Form Vendors Premises Operations Underground Explosion&Collapse Products Completed Operations Contractual Independent Contractors Broad Form Property Damage Fire Legal Liability ------------------------------------------------------------------------------------------------------------------------------------------- Automobile Liability Combined Single Limit $ 500,000.00 Any Auto Bodily Injury(per person) to be determined All Owned Autos Bodily Injury(per accident) to be determined Scheduled Autos Property Damage to be determined Hired Autos Trailer Interchange $ 50,000.00 Non-Owned Autos PIP Basic Intermodal ------------------------------------------------------------------------------------------------------------------------------------------- Garage Liability Auto Only,Each Accident $ 1,000,000.00 Any Auto Other Than Auto Only $ 100,000.00 Garage Keepers Liability Each Accident $ 1,000,000.00 Aggregate $ 1,000,000.00 ------------------------------------------------------------------------------------------------------------------------------------------- Excess Liability Each Occurrence to be determined Umbrella Form Aggregate to be determined ------------------------------------------------------------------------------------------------------------------------------------------- Worker's Compensation Statutory Limits Employer's Liability Each Accident $ 100,000.00 Disease,Policy Limit $ 500,000.00 Disease Each Employee $ 100,000.00 ------------------------------------------------------------------------------------------------------------------------------------------- Property Homeowners Revocable Permit $ 300,000.00 Builder's Risk Limits based on Project Cost ------------------------------------------------------------------------------------------------------------------------------------------- Other- As Risk Identified to be determined CITY OF BOYNTON BEACH BID DOCUMENT CHECKLIST* Required by Initial each owner Submission Requirement required entry 26 Page 385 of 715 and if required submit the item 0 Original and two (2) copies of Bid Proposal documents submitted. Bid must be signed by an authorized officer of the company. p Acknowledgement of Addenda, if applicable 0 Statement of Bidder's Qualifications submitted 0 Schedule of Subcontractor's submitted 0 Non-collusion Affidavit submitted p Anti-Kickback Affidavit submitted 0 Confirmation of Minority Owned Business submitted 0 Confirmation of Drug Free Workplace submitted 0 Acknowledgement of Palm Beach County Inspector General submitted 0 Local Business Status Certification Form submitted 0 Copy of all Business Tax Receipt(s) along with Commercial Pesticide License(s) of all subcontractor(s) 0 Up-to-date list submitted of current maintenance equipment, including brands and model numbers 0 Bid Guarantee (with Power of Attorney for full amount of Bid Bond) 0 Listing of anticipated staff with titles and contact information for Supervisory personnel p Price Sheets are signed? *This form need not be submitted. It is provided for bidder's use in assuring compliance with all required documentation. 27 Page 386 of 715 BIDDER ACKNOWLEDGEMENT Submit Bids To: PURCHASING SERVICES 100 E. Boynton Beach Boulevard P.O. Box 310 Boynton Beach, Florida 33425-0310 Telephone: (561) 742-6310 Bid Title: "LANDSCAPE MAINTENANCE SERVICES FOR UTILITIES SITES" Bid Number: 034-2821-18/IT Bid Due: AUGUST 13, 2018, NO LATER THAN 2:30 P.M. (LOCAL TIME) Bids will be opened in Purchasing Services unless specified otherwise and may not be withdrawn within ninety (90) days after such date and time. All awards made as a result of this bid shall conform to applicable sections of the charter and codes of the City. Name of Bidder: Federal I.D. Number: A Corporation of the State of: Area Code: Telephone Number: Area Code: FAX Number: Mailing Address: City/State/Zip: Vendor Mailing Date: E-Mail Address: Authorized Signature Name Typed THIS PAGE TO BE SUBMITTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE Page 2187 of 715 BID NO. 034-2821-18/IT LANDSCAPE MAINTENANCE SERVICES FOR UTILITIES SITES BID SHEET TO: CITY OF BOYNTON BEACH The undersigned declares that he/she has carefully examined the specifications and is thoroughly familiar with its provisions and with the quality, type and grade of product/service called for. When submitting more than one bid proposal price for this product and/or service, indicate how many individual and/or combination item(s) are to be tabulated and considered. Attach a separate sheet for each. In accordance with the General Conditions, Special Conditions, Scope of Services and Technical Requirements, the undersigned bidder offers pricing and services as per the Electronic Bid Pricing Sheet attached herewith as Attachment A: Instruction for completing the Electronic Bid Pricing Sheet: 1. Download the Electronic Bid Pricing sheet, in Microsoft Excel format, from DemandStar.com. Respond to this bid by inputting the company's information and the unit pricing into the Excel spreadsheet. The price sheet is not formatted. 2. Once the Electronic Bid Pricing Sheet is completed, bidder should save the Excel file. 3. Print the completed Electronic Bid Pricing Sheet; sign and date where indicated. 4. Bidder must submit, in one envelope, the printed signed Electronic Bid Pricing Sheet with the bidder's complete, original bid submission as per the General Conditions and Special Conditions. 5. If bidder is unable to electronically fill out the Electronic Bid Pricing Sheet with its bid submittal, bidder must submit a hardcopy of the Sheet with handwritten unit prices and extensions. 6. It is the Bidder's responsibility to monitor DemandStar for any issued addenda. Addenda may include revised Electronic Bid Pricing Sheets that will need to be downloaded, properly filled out, and submitted by the Bidder. NAME OF COMPANY: THIS PAGE TO BE SUBMITTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 29 Page 388 of 715 BID NO. 034-2821-18/IT LANDSCAPE MAINTENANCE SERVICES FOR UTILITIES SITES BID SHEET (continued) COMPANY NAME NAME OF AUTHORIZED REPRESENTATIVE (PRINT) STREET ADDRESS TITLE CITY, STATE, ZIPCODE E-MAIL ADDRESS TELEPHONE NUMBER AUTHORIZED SIGNATURE THIS PAGE TO BE SUBMITTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 30 Page 389 of 715 BIDDER'S QUESTIONNAIRE The signatory of the Statement guarantees the truth and accuracy of all statements and of answers to all questions hereinafter made. Failure to complete and return this Statement, or any false statement therein may render a bid non-responsive at the sole discretion of the City of Boynton Beach. All portions of the Statement must be completed. Bid 4 Company Name Address Telephone E-mail Address 1. If a corporation, please answer the following: Date of Incorporation: In what state: President's Name: Vice President's Name: Secretary's Name: Treasurer's Name: 2. If a partnership,please answer the following: Date of Organization: General or association? Name and Address of each general partner 3. If neither a corporation nor partnership,please provide the following information: Type of business organization: Date of Organization: Name and Address of each principal: 4. Current State of Florida Certified Contractor's License Number Expiration Date 5. Name of license holder/ qualifying agent exactly as it appears on file with the State of Florida's Construction Industry Licensing Board: 6. Current City of Boynton Beach Occupational License Number (if THIS PAGE TO BE SUBMITTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 31 Page 390 of 715 applicable) Expiration Date 7. DUNS 4 8. Federal Employer ID 4 (FEIN) 9. Are you a Disadvantage Business Enterprise (DBE) or Woman-Owned Business Enterprise(WBE)? Yes ❑ No ❑ If yes,provide Certificate. 10. Are you a small business as defined by the SBA? Yes ❑ No ❑ If yes, number of employees 11. Number of years in business under this name: 12. Number of years in business under other names: 13. How many years' experience in performing the type of work called for in this bid? 14. In what other lines of business do you or your organization or any partners thereof have financial interests? 15. Does your firm have any officer, owner, employee or agent who is also an officer, employee or advisory board member of City of Boynton Beach? Yes ❑ No ❑ If yes, you may not submit a bid(see instructions to bidders). 16. Have you or your organization, or any office or partner thereof, failed to complete a contract? Yes ❑ No ❑ 17. Has your organization ever been assessed liquidated damages for failing to complete a Contract within the time specified in the Contract Documents? Yes ❑ No ❑ 18. Has your organization been assessed any penalties for non-compliance violations of the Federal or State Labor laws and/or regulations within the last five (5)years? Yes ❑ No ❑ 19. Does your organization have any outstanding judgments, demands or liens resulting from violating the State Labor laws, the Business and Professions Regulation statutes, Civil or Criminal decisions? Yes ❑ No ❑ 20. Have there been any suits, liens or surety claims against you or your organization over the past five(5)years for non-payment of sums due subcontractors or suppliers for work completed?Yes ❑ No ❑ 21. Has your organization been cited for violations of OSHA standards and requirements THIS PAGE TO BE SUBMITTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 32 Page 391 of 715 within the past 5 years? Yes ❑ No ❑ 22. Is either the Bidder or its principals presently debarred, suspended,proposed for disbarment, declared ineligible or voluntarily excluded from participation in this transaction by any Federal department or agency? Yes ❑ No ❑ 23. Provide a list of equipment available to perform the work. Attach additional sheets as needed. 24. Provide a list of anticipated staff with titles and contact information for Supervisory personnel. Attach additional sheets as needed. Please explain all questions answered "yes" in questions above on a separate sheet of paper along with this Statement,if necessary. Bidder must provide proof of a minimum of three (3)projects similar to this scope of services performed within the last five years: Project Name Location Description of Work Date of Contract Contract Award Amount Contact Person Telephone Number E-mail Address Project Name Location Description of Work Date of Contract Contract Award Amount Contact Person Telephone Number E-mail Address Project Name Location Description of Work Date of Contract Contract Award Amount Contact Person Telephone Number E-mail Address NON COLLUSION AFFIDAVIT OF PRIME BIDDER THIS PAGE TO BE SUBMITTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 33 Page 392 of 715 State of ) County of ) being first duly sworn, deposes and says that: 1) He is of (Title) (Name of Corporation or Firm) the bidder that has submitted the attached bid: 2) He is fully informed respecting the preparation and contents of the attached bid and of all pertinent circumstances respecting such bid; 3) Said bid is genuine and is not a collusive or sham bid; 4) Further, the said bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other bidder, firm or person to submit a collusive or sham bid in connection with the Contract for which the attached bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communications or conference with any other bidder, firm or person to fix the price or prices in the attached bid or of any other bidder, or to fix any overhead, profit or cost element of the bid price or the bid price of any other bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Boynton Beach or any person interested in the proposed Contract; and 5) The price or prices quoted in the attached bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. (Signed) Subscribed and sworn to before me (Title) This day of , 20 My commission expires THIS PAGE TO BE SUBMITTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 34 Page 393 of 715 ANTI-KICKBACK AFFIDAVIT STATE OF FLORIDA ) : SS COUNTY OF PALM BEACH ) I, the undersigned hereby duly sworn, depose and say that no portion of the sum herein bid will be paid to any employees of the City of Boynton Beach as a commission, kickback, reward of gift, directly or indirectly by me or any member of my firm or by an officer of the corporation. By: NAME - SIGNATURE Sworn and subscribed before me this day of 120 Printed Information: NAME TITLE NOTARY PUBLIC, State of Florida at Large COMPANY "OFFICIAL NOTARY SEAL" STAMP THIS PAGE TO BE SUBMITTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE Page 394 of 715 CONFIRMATION OF MINORITY OWNED BUSINESS A requested form to be made a part of our files for future use and information. Please fill out and indicate in the appropriate spaces provided which category best describes your company. Return this form with your bid proposal sheet making it an official part of your bid response. Is your company a Minority Owned Business? Yes No If Yes, please indicate by an "X" in the appropriate box: ( ) AMERICAN INDIAN ( ) ASIAN ( ) BLACK ( ) HISPANIC ( ) WOMEN ( ) OTHER (specify) ( ) NOT APPLICABLE Do you possess a Certification qualifying your business as a Minority Owned Business? YES NO If YES, Name the Organization from which this certification was obtained and date: Issuing Organization for Certification Date of Certification THIS PAGE TO BE SUBMITTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE Page 395 of 715 CONFIRMATION OF DRUG-FREE WORKPLACE Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality, and service are received by the City of Boynton Beach or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall: 1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4) In the statement specified in subsection (1), notify the employee that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by, any employee who is so convicted. 6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. Vendor's Signature 37 THIS PAGE TO BE SUBMITTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE Page 396 of 715 u = o @ ■ o n ƒ \ ■ k / / 0 0 -2 0 k U 0 ) / 5 / o 5 40- Co 2 g -0 9S 0 \ 5 LU co / k \ /\ (1) co F- 0 2 2 © 0 . m / { U < 2 — fa 7 \ 0 m _ [ \ o O (3) CU 2 \fk CY) LL = = g / \f q w 6 Co W \ �\ § o [ � _ o O @ ° f / = o C ° � LU p LU _j m \ \ w 0 = < w kI L) & % 2 ƒ / } oCL 2 ¥ 22 � ko \ \ \ � LU � - yam / / LU 0 \ a LU LU LU \ Z / o % k e CL 0 55 B § — ^ � / % / R \0 LL _ ® � W p co 0 73 / LULU o u 222LU U\ cok ns0 w _ m � _ 1 & -Cc � 22 / \ e / - / 2 S \ 7 ± * 2 Uw � E- m \70 E \ m � � \� co E 7 S ° \ 2 / ± 2 _ = n CN CL / 0 \ N n e n m = _ _ � 0 /\ ° 2 0 $ o ° # 6 E= § 2 v 2 \ n — � 2 2 5 = _ 2 # o p 2@ 5 « c E a \ � 5 f § 2 0 \ \ 2 _ @ 0) ■ £ \ \ / § § \ a { \ 0 2 @ E } \ 2 = o " � / \ / 7 a) Co E _ � \ Co 7 F- / \ / =- / PALM BEACH COUNTY INSPECTOR GENERAL ACKNOWLEDGMENT The Contractor is aware that the Inspector General of Palm Beach County has the authority to investigate and audit matters relating to the negotiation and performance of this contract, and in furtherance thereof may demand and obtain records and testimony from the Contractor and its subcontractors and lower tier subcontractors. The contractor understands and agrees that in addition to all other remedies and consequences provided by law, the failure of the Contractor or its subcontractors or lower tier subcontractors to fully cooperate with the Inspector General when requested may be deemed by the municipality to be a material breach of this contract justifying its termination. CONTRACTOR NAME By Title: Date: THIS PAGE TO BE SUBMITTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 39 Page 398 of 715 CITY OF BOYNTON BEACH LOCAL BUSINESS STATUS CERTIFICATION I, , the of (Name of officer of company) (Title of officer of company) , located at (Name of Corporation/Company) (Business Address) Certify that I am an authorized representative of the business and, on behalf of the Business, request that it be deemed to be a local business for purposes of the City of Boynton Beach Local Preference Program. Answering yes to Question 1 and Question 2 below will qualify the business as a local business. In support of this request, I certify the following to be true and correct: NAME OF BUSINESS: 1. Is the business located within the City limits YES NO Number of Years: of Boynton Beach, Florida? 2. Does the business have a business tax YES NO Business License receipt issued in the current year? Number: 3. Is the business registered with the Florida YES NO Division of Corporations? I understand that misrepresentation of any facts in connection with this request may be cause for removal from the certified local business list. I also agree that the business is required to notify the City in writing should it cease to qualify as a local business. Print Name: Signature: ***FOR PURCHASING USE ONLY*** Business License ❑ Year Established: ❑ Active: Verified by: Date: 40 Page 399 of 715 STATEMENT OF NO BID If you are not bidding this service/commodity, please complete and return this form to: PROCUREMENT SERVICES, City of Boynton Beach, 100 E. Boynton Beach Boulevard, P.O. Box 310, Boynton Beach, Florida 33425-0310. Failure to respond may result in deletion of vendor's name from the qualified bidder's list for the City of Boynton Beach. COMPANY NAME: ADDRESS: TELEPHONE: SIGNATURE: DATE: WE, the undersigned have declined to bid on your Bid No.: 034-2821-18/IT to "LANDSCAPE MAINTENANCE SERVICES FOR UTILITY SITES" because of the following reasons: Specifications too "tight", i.e., geared toward brand or manufacturer only (explain below) Insufficient time to respond to the Invitation to Bid We do not offer this product or an equivalent Our product schedule would not permit us to perform Unable to meet specifications Unable to meet bond requirements Specifications unclear (explain below) Other (specify below) REMARKS: 41 Page 400 of 715 The City of Boynton Beach Finance/Procurement Services 100 E. Boynton Beach Boulevard P. O. Box 310 4., Boynton Beach,Florida 33425-0310 Telephone: (561)742-6310 FAX: (561)742-6316 ADDENDUM No. 1 DATE: AUGUST 7, 2018 BID TITLE: LANDSCAPE MAINTENANCE SERVICES FOR UTILITY SITES BID NO.: 034-2821-18/IT This addendum to the drawings, specifications, and/or contract documents is issued to provide additional information and clarification to the original Bid specifications and proposal form and is hereby declared a part of the original drawings, specifications and/or contract documents. In case of a conflict, this Addendum No. 1 shall govern. Words in strikethreug4 type are deletions from existing text. Words in bold, underlined type are additions to existing text. 1. The bid opening date remains as August 13, 2018 at 2:30 PM. The location remains unchanged. 2. Information/data related to Barrier Free Park was inadvertently excluded from the CD containing the locations. This information is hereby incorporated and attached as Attachments "A" and "B." Sincerely, �- 0- 14-MQ Tim W. Howard Assistant City Manager -Administration cc: Finance/Procurement 1 Page 401 of 715 The City of Boynton Beach Finance/Procurement Services 100 E.Boynton Beach Boulevard P. O.Box 310 Boynton Beach,Florida 33425-0310 Telephone: (561) 742-6310 FAX.- (561) 742-6316 ACKNOWLEDGEMENT OF ADDENDUM No. 1 LANDSCAPE MAINTENANCE SERVICES FOR UTILITY SITES BID NO.: 034-2821-18/IT RESPONDENT MUST SIGN, DATE AND INCLUDE THIS "ACKNOWLEDGEMENT OF ADDENDUM NO. 1 WITH BID PACKAGE IN ORDER FOR SUBMITTAL TO BE CONSIDERED COMPLETE AND ACCEPTABLE. PRINT NAME OF REPRESENTATIVE SIGNATURE OF REPRESENTATIVE NAME OF COMPANY DATE THIS PAGE TO BE SUBMITTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 2 Page 402 of 715 ADDENDUM 1 - ATTACHMENT "A" , r t 124 E Woolbright Road i Boynton Beach,Florida 33435 BOYNTON BEACH UTILITIES Office(561)742-6964 FAX(561)731-0065 http//www.boynton-beach.org/ LANDSCAPE MAINTENANCE - UTILITY SITE SUMMARY [Asset ype Of Asset Stormwater Ponds Date 7/3/2018 Name Pond 1 and 2 Overall Acreage Pond 1 (50'x800') Pond 2 (15'x700') perimeter Address Barrier Free Park(See Map) Irrigation Yes ❑ No ❑X Controller Type(s) N/A Water Source N/A Number of Zones N/A Littoral Area Click u here enter, nr utext, uX N/A, Inside Fence Outside Fence Mangrove Area Click mere to enter text, ❑X N/A Turf Acreage Click mere to Click mere to enter,text, enter,text, Amount of trees See Map Mulch/Plant Click here Click here Bed Acreage enter,text, enter,text, Amount of Palms See Map Hardscape Click here Click here Acreage enter,text, enter,text, Gate(s) & Key Info No Fencing Type No Site Amenities Flag Pole ❑ Lights ❑ Park/Site Signage ❑ Other Pond 1(50'wide x 800' +/- perimeter) • One time cleaning and removal of grade ground level tree under growth (cabbage palm and invasive species). • Raise tree bottom canopy on west side of pond to 7ft above existing ground under supervision of Arborist. Pond 2 (15 wide x 700'+/-perimeter) • Maintain perimeter of(15' wide above pond slope)from invasive species as needed 81712018 Boynton Beach -America's Gateway to the Gu fstrearn Page 403 of 715 ADDENDUM 1 - ATTACHMENT "B" BARRIER FREX PARK 3111 - ONGREss Ave 1i yvz ,RA ol 51 rmp ' r F 1`4 I '0 P,41! * F F, H St A 71 4,4 Map Created By:Greg evens _ L1afie:June 29th 7.C. BIDS AND PURCHASES OVER$100,000 9/6/2018 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 9/6/2018 REQUESTED ACTION BY COMMISSION: Approve the employee group medical, dental, vision, life, long term disability, and short term disability insurance programs for Fiscal Year 2018-2019 and authorize City Manager to sign required documents for the following policies per the Request for Proposal for "Group Medical, Dental, Vision, Life, Long Term Disability, and Short Term Disability Insurance" RFP No. 025-1610-18/IT: PROPOSED RESOLUTION NO. R18-121-Approve and authorize City Manager to sign an agreement with UnitedHealthcare for City's group Medical Insurance for the plan year October 1, 2018 through September 30, 2019; PROPOSED RESOLUTION NO. R18-122-Approve and authorize City Manager to sign an agreement with UnitedHealthcare for City's group Dental Insurance for the plan year October 1, 2018 through September 30, 2020; PROPOSED RESOLUTION NO. R18-123-Approve and authorize City Manager to sign an agreement with UnitedHealthcare for City's group Vision Insurance for the plan year October 1, 2018 through September 30, 2021; PROPOSED RESOLUTION NO. R18-124-Approve and authorize City Manager to sign an agreement with Minnesota Life Insurance Company for City's group Life Insurance and Accidental Death & Dismemberment (AD&D) for the plan year October 1, 2018 through September 30, 2021; PROPOSED RESOLUTION NO. R18-125-Approve and authorize City Manager to sign an agreement with Unum for City's group Long Term Disability Insurance for the plan year October 1, 2018 through September 30, 2020; and PROPOSED RESOLUTION NO. R18-126-Approve and authorize City Manager to sign an agreement with Unum for City's group Short Term Disability Insurance for the plan year October 1, 2018 through September 30, 2020. EXPLANATION OF REQUEST: All renewal options for all lines of employee group insurance have expired, so the City issued RFP No. 025- 1610-18/IT for "Group Medical, Dental, Vision, Life, Long Term Disability, and Short Term Disability Insurance"for which responses were due on August 13, 2018. An evaluation committee comprised of Julie Oldbury, Director of Human Resources and Risk Management; Mara Frederiksen, Director of Financial Services; Andrea Javier, Benefits Administrator; Jonathan McMahon, IAFF Local 1891; and Raynor De Los Rios, PBA Representative evaluated the responsive proposals in a publicly noticed meeting on August 27, 2018. The City's Benefits Consultant, the Gehring Group, had non-voting representatives in attendance (Dustin Keuhn and Marc Rodriguez) who served as subject matter experts. The following is a summary of staff's recommendation based on the consensus of the ranking and scores of Page 405 of 715 the Evaluation Committee. Medical Insurance United Healthcare proposed a plan identical to the City's current fully insured High Deductible Health Plan (HDHP) with an increase of 4.2% in premiums, which equates to an annualized increase of $217,533. (Cigna, the incumbent carrier, proposed an increase of 9.5%, which would have equated to an annualized increase of$496,140). The City also explored options to convert from a fully insured plan to a self-funded plan. The proposed increases of self-funding ranged from 6.4% ($331,527 annualized) to 23.5% ($1,220,099 annualized). Staff recommends remaining fully insured this year because in addition to the additional expense, changing to this mechanism would require an overhaul of administrative processes to support it. Self-funding remains a riskier alternative when you have a carrier who is willing to fully insure the City's medical insurance at a reasonable expense. Dental Insurance United Healthcare proposed a plan identical to the City's current dental plan design with no increase (0%) in premiums. Further, these rates have been guaranteed for 24 months. Vision Insurance United Healthcare proposed a plan similar to the City's current vision plan design with a 1.7% increase in premiums, which equates to an annualized increase of $1,027. Further, these rates have been guaranteed for 36 months. Basic Life and Accidental Death & Dismemberment (AD&D) Insurance Minnesota Life Insurance proposed an enhanced benefit from the City's current plan. Additionally, they provided a decrease in premiums of 65%, which equates to an annualized savings of$50,893. Further, these rates have been guaranteed for 36 months. Long Term Disability Insurance Unum proposed a plan identical to the City's current long term disability plan design with a decrease in premiums of 13%, which equates to an annualized savings of $12,273. Further, these rates have been guaranteed for 24 months. Short Term Disability Insurance The City requested quotes for a new benefit: short term disability, which covers 60% of an employee's weekly earnings to a maximum of$1500 per week beginning on the eighth day of a qualified injury/sickness until long term disability insurance takes effect on the 91St day of injury/illness. Unum proposed the lowest cost plan option, which equates to an annualized premium of$82,092. Further, the rate is guaranteed for 24 months. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? (1) Medical: Staff recommends entering an Agreement with United Healthcare for medical insurance: A High Deductible Health Plan (HDHP), which qualifies for a Health Savings Account (HSA). The City will contribute (an amount to be determined, but not to exceed $1,000 per employee) into each eligible employee's Health Savings Account and will also offer employees the option to convert sick and/or vacation time (up to an amount to be determined) into their HSAs. The current monthly premiums compared to the newly proposed monthly premiums for this plan are as follows for the time period October 1, 2018 through September 30, 2019: Current Proposed FY 17/18 FY 18/19 Difference Employee 584 $556.07 $579.33 $23.26 Page 406 of 715 Employee + Spouse 27 $1,143.79 $1,191.63 $47.84 Employee + Child(ren) 29 $1,034.85 $1,078.14 $43.29 Family 32 $1,491.76 $1,554.16 $62.40 Total Annual Cost $5,200,490 $5,418,023 $217,533 Premium Adjustment: Family Coverage for active employees The City will continue to pay 100% of the premium for employee medical insurance. Staff is recommending that the City provide a premium adjustment in the amount of$112.50/per covered family/per month to minimize the impact in the increase in their premium over last year. This premium adjustment for Family coverage is estimated to be $67,500 for FY18/19. (This amount assumes 50 employees with Family coverage. Currently 32 employees have Family coverage.) Premium Subsidy: Child(ren) Coverage for active employees Staff is also recommending providing a $100.00/per month subsidy to active employees who insure a child or children on the City's medical insurance plan for FY18/19. This subsidy would be applied to active employees who are enrolled in Employee & Child(ren) coverage and Family coverage. These premium subsidies for Employee & Child(ren) coverage and Family coverage are estimated to be $120,000 for FY18/19. (This amount assumes 50 employees with Employee + Child(ren) coverage and 50 employees with Family coverage. Currently 29 employees have Employee + Child(ren) coverage and 32 employees have Family coverage.) Based on accepting the Family premium adjustment and Child(ren) subsidies, the following chart compares current monthly premiums to the newly proposed monthly premiums for this plan for the time period October 1, 2018 through September 30, 2019: With Child(ren) Subsidy& Family Adjustment* Current Proposed FY 17/18 FY 18/19 Difference Employee 584 $0.00 $0.00 $0.00 Employee + Spouse 27 $587.72 $612.30 $24.58 Employee + Child(ren) 29 $378.78 $398.81 $20.03 Family 32 $723.31 $762.33 $39.02 Total Annual Collection $5,316,890 $5,418,023 $217,533 For illustrative purposes, the chart below depicts what employees in each tier of coverage would pay for medical insurance on a biweekly (per paycheck) basis: Current Proposed FY 17/18 FY 18/19 Difference Employee 584 $0.00 $0.00 $0.00 Employee + Spouse 27 $271.26 $282.60 $11.34 Employee + Child(ren) 29 $174.82 $184.07 $9.24 Family 32 $333.84 $351.84 $18.01 (2) Dental: Staff recommends entering an Agreement with UnitedHealthcare for dental insurance. The newly proposed monthly premiums for this plan are as follows for the Plan Year October 1, 2018 through September 30, 2019: Current Renewal FY 17/18 FY 18/19 Difference Employee 588 $34.97 $34.97 $0.00 Family 307 $97.82 $97.82 $0.00 Page 407 of 715 Total Annual Cost $607,117 $607,117 $0 For illustrative purposes, the chart below depicts what employees in each tier of coverage would pay for dental insurance on a biweekly (per paycheck) basis: Current Renewal FY 17/18 FY 18/19 Difference Employee 588 $0.00 $0.00 $0.00 Family 307 $29.01 $29.01 $0.00 (3) Vision: Staff recommends entering an Agreement with UnitedHealthcare for vision insurance. The newly proposed monthly premiums for this plan are as follows for the Plan Year October 1, 2018 through September 30, 2019: Current Renewal FY 17/18 FY 18/19 Difference Employee 606 $4.20 $4.27 $0.07 Family 196 $12.79 $13.01 $0.22 Total Annual Cost $60,625 $61,651 $1,026 For illustrative purposes, the chart below depicts what employees in each tier of coverage would pay for vision insurance on a biweekly (per paycheck) basis: Current Renewal FY 17/18 FY 18/19 Difference Employee 606 $0.00 $0.00 $0.00 Family 196 $8.59 $8.74 $0.15 (4) Basic Life and Accidental Death & Dismemberment (AD&D): Staff recommends entering an Agreement with Minnesota Life Insurance (Ochs) for life and accidental death & dismemberment insurance. The newly proposed rates for this plan are as follows for the Plan Year October 1, 2018 through September 30, 2019: Current Renewal FY 17/18 FY 18/19 Difference Basic Life per $1,000 $0.280 $0.085 -$0.195 AD&D per $1,000 $0.020 $0.020 $0.000 Retiree Life per $1,000 $0.280 $0.085 -$0.195 (5) Long Term Disability: Staff recommends entering an Agreement with Unum for long term disability insurance. The newly proposed rates for this plan are as follows for the Plan Year October 1, 2018 through September 30, 2019: Current Renewal FY 17/18 FY 18/19 Difference Rate per $100 $0.391 $0.340 -$0.051 Page 408 of 715 (6) Short Term Disability: Staff recommends entering an Agreement with Unum for short term disability insurance. The newly proposed rates for this plan are as follows for the Plan Year October 1, 2018 through September 30, 2019: Current Renewal FY 17/18 FY 18/19 Difference Rate per $10 Not Offered $0.243 $0.243 FISCAL IMPACT: Budgeted The fiscal impact Citywide (inclusive of all funds) for FY18-19 is as follows: Annualized Cost Coverage Current Proposed Difference 01° Carrier FY 17/18 FY 18/19 Change Medical $ 5,200,490 $ 5,418,023 $217,533 4.2% United Healthcare Dental $ 607,117 $ 607,117 $- 0% United Healthcare Vision $ 60,625 $ 61,651 $ 1,026 1.7% United Healthcare Life and AD&D $ 77,956 $27,063 $ (50,893) 65.2% Minnesota Life I ns. Long Term $ 94,091 $ 81,818 $ (12,273) 13.0% Unum Disability Short Term Not Offered $ 82,092 $ 82,092 100% Unum Disability TOTAL $ 6,040,279 $ 6,277,764 $237,485 NET PREMIUM FISCAL IMPACT: $237,485 increase in premiums across all above-referenced plans over FY17-18. ALTERNATIVES: 1. Reject any plan/all plans, which will result in going out to bid and being re-rated by carrier(s) on rejected medical, dental, vision, life, long term disability and/or long term disability insurance. Additionally, agreements will need to be made with incumbent carriers in order to attempt to extend coverage terms beyond contract expiration date of September 30, 2018. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 409 of 715 ATTACHMENTS: Type Description D Resolution Resolution approving Medical Group Insurance with United Health Care D Attachment Summary of reviewers scores D Agreement Agreement United Medical D Exhibit United Medical Final Eval Gehring D Exhibit United Medical Proposal D Resolution Resolution approving Dental Insurance with United D Agreement Agreement United Dental D Exhibit United Dental Proposal D Resolution Resolution approving Vision insurance with United D Agreement Agreement United Vision D Exhibit United Vision Proposal D Resolution Resolution approving Life insurance with Minnesota Life D Agreement Agreement Group Life Minnesota D Resolution Resolution approving Long Term Disability with Unom D Agreement Agreement LTD UNUM Life D Exhibit LTD Exhibit Proposal D Resolution Resolution approving Short Term Disability with Unom D Agreement Agreement STD Unum Life D Exhibit STD Exhibit Proposal D Attachment Benefits RFP Page 410 of 715 I RESOLUTION NO. R18- 2 3 4 A RESOLUTION OF THE CITY OF BOYNTON BEACH, 5 FLORIDA, APPROVING AN AGREEMENT WITH 6 UNITED HEALTHCARE SERVICES, INC., FOR GROUP 7 HEALTH INSURANCE FROM OCTOBER 1, 2018 8 THROUGH SEPTEMBER 30, 2019; AUTHORIZING THE 9 CITY MANAGER TO SIGN THE PROVIDER 10 AGREEMENT AND PROVIDING AN EFFECTIVE DATE. 11 12 13 WHEREAS, the City Commission of the City of Boynton Beach, upon 14 recommendation of staff, deems it to be in the best interests of City employees to approve a one 15 (1) year Provider Agreement with United HealthCare Services, Inc., for the medical insurance 16 plan for a term commencing October 1, 2018 to September 30, 2019, for city employees. 17 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 18 THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 19 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 20 being true and correct and are hereby made a specific part of this Resolution upon adoption 21 hereof. 22 Section 2. The City Commission of the City of Boynton Beach,Florida does hereby 23 approve an Agreement with United HealthCare Services, Inc., for the medical insurance plan 24 for City employees for a one year term commencing October 1, 2018 to September 30, 2019, a 25 copy of which is attached hereto as Exhibit"A". 26 Section 3. The City Manager is authorized to sign the Provider Agreement with 27 United HealthCare Services, Inc. 28 Section 4. That this Resolution shall become effective immediately upon passage. 29 - 1 - C:AProgram Files(X86)ANeevia.Com\DocconverterproATemp\NVDC\E74C6339-6832-4E80-8D7E-323E6002B90F\Boynton Beach.12121.1.Unitedhealthcare Medical Insurance 2018-19 - Reso.Docx Page 411 of 715 30 PASSED AND ADOPTED this day of , 2018. 31 32 33 CITY OF BOYNTON BEACH, FLORIDA 34 35 YES NO 36 37 Mayor— Steven B. Grant 38 39 Vice Mayor— Christina L. Romelus 40 41 Commissioner—Mack McCray 42 43 Commissioner—Justin Katz 44 45 Commissioner—Joe Casello 46 47 48 VOTE 49 5o ATTEST: 51 52 53 54 Judith A. Pyle, CMC 55 City Clerk 56 57 58 59 (Corporate Seal) 60 61 -2- C:AProgram Files(X86)ANeevia.Com\DocconverterproATemp\NVDC\E74C6339-6832-4E80-8D7E-323E6002B90F\Boynton Beach.12121.1.Unitedhealthcare Medical Insurance 2018-19 - Reso.Docx Page 412 of 715 z Y Cl) N z r 6 O O O O O O N 0 0 0 0 0 0 0 0 0 0 0 F • O O g O OO O O O O O O O O O R O X. 1-tL0000 .,,. N MN In OD N... 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AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH AND BENEFITS PROVIDER THIS AGREEMENT is entered into between the City of Boynton Beach, hereinafter referred to as "the City", and UNITED HEALTHCARE SERVICES, INC., hereinafter referred to as "PROVIDER", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. PROJECT DESIGNATION. The PROVIDER is retained by the City to provide Group Medical Insurance in connection with the RFP FOR GROUP MEDICAL, DENTAL, VISION, LIFE, LONG TERM DISABILITY AND SHORT TERM DISABILITY INSURANCE; RFP No.: 025-1610-18/IT. 2. SCOPE OF SERVICES. PROVIDER agrees to perform the services, identified in Section II — Scope of Services and attached hereto as Exhibit A. 3. TIME FOR PERFORMANCE. Work under this agreement shall commence upon written notice by the City to the PROVIDER to proceed. PROVIDER shall perform all services and provide all work product required pursuant to this agreement upon written notice to proceed. 4. TERM: This Agreement shall be for an initial period of one (1) years commencing October 1, 2018 thru September 30, 2019. The City of Boynton Beach may extend the contract with the same terms and conditions for an additional three (3), one-year renewal terms subject to vendor acceptance, satisfactory performance and determination that renewal will be in the best interest of the City. At the City's request, the Firm shall continue services beyond the final expiration date as approved by the City Manager or City Commission. Such extension(s) shall not exceed a six-month period. The Firm shall be compensated at the rate in effect when this extension period is invoked by the City. 5. PAYMENT: The City will pay the PROVIDER, the fees as set forth in Exhibit B, Fees and Payments, which is attached hereto and made a part hereof. These fees will be paid by the City for completed work and for services rendered under this agreement as follows: a. Payment for the work provided by PROVIDER shall be made promptly on all invoices submitted to the City properly, provided that the total amount of payment to PROVIDER shall not exceed the total contract price without express written modification of the Agreement signed by the City Manager or her designee. b. The PROVIDER may submit invoices to the City once per month during the progress of the work for partial payment for project completed to date. Such invoices will be reviewed by the City, and upon approval thereof, payment will be made to the PROVIDER in the amount approved. c. Final payment of any balance due the PROVIDER of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. d. Payment as provided in this section by the City shall be full compensation for work performed, services rendered and for all materials, supplies, equipment and incidentals Page 419 of 715 necessary to complete the work. e. The PROVIDER'S records and accounts pertaining to this agreement are to be kept available for inspection by representatives of the City and State for a period of three (3) years after the termination of the Agreement. Copies shall be made available upon request. 6. OWNERSHIP AND USE OF DOCUMENTS. All documents, drawings, specifications and other materials produced by the Firm in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The PROVIDER shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with Firm's endeavors. 7. COMPLIANCE WITH LAWS. PROVIDER shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state and local laws, ordinances and regulations that are applicable to the services to be rendered under this agreement. 8. INDEMNIFICATION. PROVIDER shall indemnify, defend and hold harmless the City, its offices, agents and employees, from and against any and all claims, losses or liability, or any portion thereof, including fees and costs, arising from injury or death to persons, including injuries, sickness, disease or death to PROVI DER's own employees, or damage to property occasioned by a negligent act, omission or failure of the PROVIDER. 9. INSURANCE. The PROVIDER shall secure and maintain in force throughout the duration of this contract comprehensive general liability insurance with a minimum coverage of $1,000,000 per occurrence and $1,000,000 aggregate for personal injury; and $1,000,000 per occurrence/aggregate for property damage, and professional liability insurance in the amount of $1,000,000 per occurrence to $2,000,000 aggregate with defense costs in addition to limits; workers' compensation insurance, and vehicular liability insurance. Said general liability policy shall name the City of Boynton Beach as an "additional named insured" and shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice to the City. Certificates of coverage as required by this section shall be delivered to the City within fifteen (15) days of execution of this agreement. Professional Liability (Errors & Omissions) Insurance - Professional Liability Insurance with the limits of liability provided by such policy for each claim and on a claim made basis or on an occurrence basis to be no less than one million Dollars ($1,000,000) per occurrence with a limit of no less than two million dollars ($2,000,000) aggregate with a deductible per claim not to exceed ten percent (10%) of the limit of liability. Consultant shall notify the City in writing within thirty (30) days of any claim filed or made against its Professional Liability Insurance Policy. Consultant acknowledges that the City is relying on the competence of the Consultant to design the project to meet its functional intent. If it is determined during construction of the project that changes must be made due to Consultant's negligent errors and omissions, Consultant shall promptly rectify them at no cost to City and shall be responsible for additional costs, if any, of the project to the proportional extent caused by such negligent errors or omissions Page 420 of 715 10. INDEPENDENT CONTRACTOR. The PROVIDER and the City agree that the PROVIDER is an independent contractor with respect to the services provided pursuant to this agreement. Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither PROVIDER nor any employee of PROVIDER shall be entitled to any benefits accorded City employees by virtue of the services provided under this agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to PROVIDER, or any employee of PROVIDER. 11. COVENANT AGAINST CONTINGENT FEES. The PROVIDER warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the PROVIDER, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the PROVIDER, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the City shall have the right to annul this contract without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 12. DISCRIMINATION PROHIBITED. The PROVIDER, with regard to the work performed by it under this agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 13. ASSIGNMENT. The PROVIDER shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 14. NON-WAIVER. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 15. TERMINATION. a. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the PROVIDER. b. In the event of the death of a member, partner or officer of the PROVIDER, or any of its supervisory personnel assigned to the project, the surviving members of the PROVIDER hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the PROVIDER and the City, if the City so chooses. 16. DISPUTES. Any disputes that arise between the parties with respect to the performance of this Agreement, which cannot be resolved through negotiations, shall be submitted to a court of competent jurisdiction in Palm Beach County, Florida. This Agreement shall be construed under Florida Law. Page 421 of 715 17. NOTICES. Notices to the City of Boynton Beach shall be sent to the following address: Lori LaVerriere, City Manager City of Boynton Beach P.O. Box 310 Boynton Beach, FL 33425-0310 Notices to PROVIDER shall be sent to the following address: UNITED HEALTHCARE SERVICES, INC. 9900 Bren Road East Minnetonka, MN 55343 18. INTEGRATED AGREEMENT. This agreement, together with attachments or addenda, represents the entire and integrated agreement between the City and the PROVIDER and supersedes all prior negotiations, representations, or agreements written or oral. This agreement may be amended only by written instrument signed by both City and PROVIDER. 19. PUBLIC RECORDS. Sealed documents received by the City in response to an invitation are exempt from public records disclosure until thirty (30) days after the opening of the Bid unless the City announces intent to award sooner, in accordance with Florida Statutes 119.07. The City is public agency subject to Chapter 119, Florida Statutes. The Contractor shall comply with Florida's Public Records Law. Specifically, the Contractor shall: A. Keep and maintain public records required by the CITY to perform the service; B. Upon request from the CITY's custodian of public records, provide the CITY with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119, Fla. Stat. or as otherwise provided by law; C. Ensure that public records that are exempt or that are confidential and exempt from public record disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and, following completion of the contract, Contractor shall destroy all copies of such confidential and exempt records remaining in its possession once the Contractor transfers the records in its possession to the CITY; and D. Upon completion of the contract, Contractor shall transfer to the CITY, at no cost to the CITY, all public records in Contractor's possession All records stored electronically by Contractor must be provided to the CITY, upon request from the CITY's custodian of public records, in a format that is compatible with the information technology systems of the CITY. Page 422 of 715 E. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS: JUDY PYLE, CITY CLERK PO BOX 310 BOYNTON BEACH, FLORIDA 33425-0310 561-742-6061 PYLEJ@BBFL.US 20. SCRUTINIZED COMPANIES -- 287.135 AND 215.473 By execution of this Agreement, Contractor certifies that Contractor is not participating in a boycott of Israel. Contractor further certifies that Contractor is not on the Scrutinized Companies that Boycott Israel list, not on the Scrutinized Companies with Activities in Sudan List, and not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has Contractor been engaged in business operations in Syria. Subject to limited exceptions provided in state law, the City will not contract for the provision of goods or services with any scrutinized company referred to above. Submitting a false certification shall be deemed a material breach of contract. The City shall provide notice, in writing, to Contractor of the City's determination concerning the false certification. Contractor shall have five (5) days from receipt of notice to refute the false certification allegation. If such false certification is discovered during the active contract term, Contractor shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination of false certification was made in error. If Contractor does not demonstrate that the City's determination of false certification was made in error then the City shall have the right to terminate the contract and seek civil remedies pursuant to Section 287.135, Florida Statutes, as amended from time to time. THE REMAINDER OF THE PAGE IS INTENTIONALLY LEFT BLANK. Page 423 of 715 DATED this day of 20 CITY OF BOYNTON BEACH Lori LaVerriere, City Manager PROVIDER Attest/Authenticated: Title (Corporate Seal) Judy Pyle, City Clerk Approved as to Form: Attest/Authenticated: James A. Cherof, City Attorney Secretary Page 424 of 715 EXHIBIT A SCOPE OF SERVICES Ochs est. 1943 City of Boynton Beach Group Term Life and AD&D Insurance PLAN DESIGN ©2018 Ochs,Inc.All rights reserved. Page 2 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 425 of 715 DATE: August 13, 2018 PRESENTED BY: OCHS, INC., A SECURIAN COMPANY UNDERWRITTEN BY: Minnesota LIFE INSURANCE COMPANY ©2018 Ochs,Inc.All rights reserved. Page 3 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 426 of 715 City of Boynton Beach TABLE OF CONTENTS PLANDETAILS............................................................................................................................... 5 BASICTERM LIFE........................................................................................................................... 7 SUPPLEMENTAL TERM LIFE................................................................................................... 9 DEPENDENT TERM LIFE ........................................................................................................11 DEFINITIONS AND GUARANTEED ISSUE (GI) LIMITS ..........................................................................13 PROPOSAL TERMS AND CONDITIONS.................................................................................14 ©2018 Ochs,Inc.All rights reserved. Page 4 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 427 of 715 City of Boynton Beach PLAN DETAILS Group Term Life and AD&D Insurance October 1, 2018 to September 30, 2021 0Basic Term Life and AD&D • Supplemental Term Life and AD&D • Spouse Term Life and AD&D • Child Term Life Definitions McaZZINIMISEEM Class 1: All FulM""7 e Police 36 hours per week Lieutenants and Police Class 2: All Full-Time Active Exempt 36 hours per week Employees Class 3: All Full-Time Active Sworn Police 36 hours per week Officers, Detectives and Firefighters Class 4: All Full-Time Active Employees 36 hours per week excluding Police Lieutenants, Police Sergeants, Police Officers, Detectives, Firefighters, and Exempt Employees Class 5 All Retirees N/A Employee Eligibility r _ mr Classes 1 — 4: Basic Term Life and AD&D • Supplemental Term Life and AD&D • Spouse Term Life and AD&D • Child Term Life Class 5: Basic Term Life ©2018 Ochs,Inc.All rights reserved. Page 5 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 428 of 715 City of Boynton Beach Funding Classes 1 — 4: Employer Paid • Basic Term Life and AD&D Employee Paid • Supplemental Term Life and AD&D • Spouse Term Life and AD&D • Child Term Life Class 5: Employer Paid • Basic Term Life ©2018 Ochs,Inc.All rights reserved. Page 6 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 429 of 715 City of Boynton Beach ASIC TERM LIFE Plan Design Description Benefit Summary Class 1: $60,000 Class 2: $50,000 Class 3: $35,000 Class 4: $10,000 Class 5 �.$3 000 Basic Life Age Reduction Schedule Classes 1 4 �_.. 70 _..._..._.. 67% Guaranteed Issue (GI) and EOI Requirements Current Insureds All coverage is grandfathered and guaranteed _........ _......_. New Employees All coverage is guaranteed for new employees if elected within 31 days of initial eligibility Accidental Death and Dismemberment (AD&D) Benefit Matches life amount for death with benefit schedule for dismemberment; includes the following additional benefits: • Airbag - Lesser of 10% or $10,000 • Seatbelt - Lesser of 20% or $20,000 • Repatriation - Lesser of actual cost or $5,000 • Line of Duty - Principal sum increases by 100% up to $100,000 AD&D Dismemberment • , , Schedule of Benefits Life 100% (member is defined as hand, Two or more members 100% foot, or eye) Quadriplegia 100% Speech and hearing 100% ©2018 Ochs,Inc.All rights reserved. Page 7 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 430 of 715 City of Boynton Beach Paraplegia 75% One member 50% Speech 50% Hearing 50% Hemiplegia 50% Thumb & index finger of same 25% hand Additional Plan Benefits Waiver of Premium Premiums waived for active employees disabled prior to age 70 and continues until the earlier of retirement, recovery, or age 70; provision includes a six (6) month elimination period and is not available with ported coverage. Accelerated Death Benefit Allows terminally ill insureds with a life expectancy of 12 months or less to accelerate up to 100% of the face amount up to $1,000,000 (Basic and Supplemental combined). Portability Allows insureds to continue coverage if they terminate employment or retire. Conversion Allows insureds to convert terminated coverage to an individual life insurance policy. ©2018 Ochs,Inc.All rights reserved. Page 8 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 431 of 715 City of Boynton Beach SUPPLEMENTAL TERM LIFE Supplemental Employee Life Benefit Summary Benefit $10,000 increments to a maximum of$500,000 Age Reductions None Guaranteed Issue (GI) and EOI Requirements Current Insureds All coverage is grandfathered and guaranteed New Employees $250,000 is guaranteed for new employees if elected within 31 days of initial eligibility Future Annual Enrollment Electing or increasing coverage requires EOI Qualified Status Change Electing or increasing coverage requires EOI Outside of GI opportunities Electing or increasing coverage requires EOI Accidental Death and Dismemberment (AD&D) Benefit Matches life amount for death with benefit schedule for dismemberment; includes the following additional benefits: • Airbag - Lesser of 10% or $10,000 • Seatbelt - Lesser of 20% or $20,000 • Repatriation - Lesser of actual cost or $5,000 • Line of Duty - Principal sum increases by 100% up to $100,000 Dismemberment Schedule of Benefits Life 100% (member is defined as hand, _.. ..._..._..._ Two or more members 1 100% foot, or eye) Quadriplegia 100% Speech and hearing 1 100% Paraplegia 75% One member 1 50% Speech 50% Hearing 1 50% Hemiplegia 50% Thumb & index finger of same hand 25%° ©2018 Ochs,Inc.All rights reserved. Page 9 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 432 of 715 City of Boynton Beach Additional Plan Benefits Waiver of Premium Available for employees disabled prior to age 70 and continues until retirement, recovery, or age 70; provision includes six (6) month elimination period and is not available with ported coverage. Accelerated Death Benefit Allows terminally ill insureds with a life expectancy of 12 months or less to accelerate up to 100% of the face amount up to $1,000,000 (Basic and Supplemental combined). Portability Allows insureds to continue coverage if they terminate employment or retire. Conversion Allows insureds to convert terminated coverage to an individual life insurance policy. ©2018 Ochs,Inc.All rights reserved. Page 10 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 433 of 715 City of Boynton Beach DEPENDENT TERM LIFE Dependent Eligibility r Spouse • A spouse is not eligible if they are also eligible for employee coverage Children • Live birth to 26 years;or physically or mentally disabled and incapable of self-support prior to attaining age 26 • A child may only be covered by one parent • If an employee's first eligible newborn child dies within 31 days of birth but prior to the employee enrolling for child life coverage, a benefit will be paid Supplemental Spouse Life Benefit Summary Benefit $5,000 increments to a maximum of $250,000, dependent coverage limited to 100% of employee's total amount. Age Reductions None AD&D Matches life amount for death with benefit schedule for dismemberment; includes the following additional benefits: • Airbag - Lesser of 10% or $10,000 • Seatbelt - Lesser of 20% or $20,000 • Repatriation - Lesser of actual cost or $5,000 • Line of Duty - Principal sum increases by 100% up to $100,000 Guaranteed Issue (GI) and EOI Requirements Current Insureds All coverage is grandfathered and guaranteed New Employees $50,000 is guaranteed for new employees if elected within 31 days of initial eligibility Future Annual Enrollment Electing or increasing coverage requires EOI Qualified Status Change $50,000 is guaranteed if elected within 31 days of Qualified Status Change Outside of GI opportunities Electing or Increasing coverage requires EOI ©2018 Ochs,Inc.All rights reserved. Page 11 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 434 of 715 City of Boynton Beach Supplemental Child Life Benefit Summary el Benefit $2,000, $5,000, $10,000 or $15,000, dependent coverage limited to 100% of employee's total amount. Guaranteed Issue (GI) and EOI Requirements Current Insureds All coverage is grandfathered and guaranteed One-time Open Enrollment All coverage is guaranteed if elected within 31 days of initial eligibility New Employees All coverage is guaranteed for new employees if elected within 31 days of initial eligibility Future Annual Enrollment All coverage is guaranteed at each annual enrollment Qualified Status Change All coverage is guaranteed if elected within 31 days of Qualified Status Change Outside of GI opportunities Electing or Increasing coverage requires EOI Additional Plan Benefits Waiver of Premium If an employee's premium is being waived under the Waiver of Premium provision, premiums for dependent coverage(s) the employee had as an active insured will be continued and waived as well. Accelerated Death Benefit Allows terminally ill insureds with a life expectancy of 12 months or less to accelerate up to 100% of the face amount up to $1,000,000 (Basic and Supplemental combined). Portability Allows spouse and children to continue coverage if employee terminates employment or retires. Conversion Allows insureds to convert terminated coverage to an individual life insurance policy. ©2018 Ochs,Inc.All rights reserved. Page 12 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 435 of 715 City of Boynton Beach DEFINITIONS AND GUARANTEED 15511E (GI) LIMITS IT11:11111 OEM rm . Current Insureds All current Basic coverage amounts are guaranteed and All employees in a benefit eligible carried over without providing evidence of insurability (EOI) class on the effective date of this . Employee: Supplemental amount in force prior to policy policy and their dependents effective date • Spouse: amount in force prior to policy effective date • Child: amount in force prior to policy effective date Future Annual Enrollment 0 Employee: Electing or increasing coverage requires EOI Benefit eligible employees and their • Spouse: Electing or increasing coverage requires EOI dependents 0 Child: All coverage is guaranteed at each annual enrollment New Employees Coverage is guaranteed up to the GI limits if elected within All employees who first become the 31-day new employee enrollment period benefit eligible after the effective e Employee: $250,000 is guaranteed date of this policy and their e Spouse: $50,000 is guaranteed dependents 0 Child: All coverage is guaranteed Qualified Status Change (QSC) Coverage is guaranteed up to the GI limits if elected within Dependents who become benefit 31 days of a qualifying status change eligible after the effective date of this e Employee: Not applicable policy (i.e. marriage, birth, adoption). e Spouse: $50,000 is guaranteed QSC are determined by the e Child: All coverage is guaranteed employer Outside of GI opportunities: Electing or increasing coverage requires Evidence of Insurability *GI limits include coverage currently in force. ©2018 Ochs,Inc.All rights reserved. Page 13 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 436 of 715 City of Boynton Beach PROPOSAL TERMS AND CONDITIONS • Quote is valid for 120 days and is based on census data submitted. If actual enrollment or plan design differs materially, we reserve the right to review and modify the rates as necessary. • Individuals may be covered only once under the group policy. Employees cannot also be insured as a spouse or child, a child can only be insured by one parent, and an individual cannot be insured as both an ex-employee and a current employee. • All increases are subject to the actively at work provision in the policy. • Non-participating (Fully pooled): The policyholder remits premiums at the stated rate. The policyholder will not receive any experience refunds. • Our proposal assumes that all lives will be transferred according to the chart below and that coverage will be provided on a no loss/no gain basis. Because the current plan has a waiver of premium provision, those eligible under that provision will continue to be insured by the prior carrier. Others will be insured by Minnesota Life. Disabled and on approved waiver of premium Incumbent Carrier Disabled and not yet approved waiver of premium Incumbent Carrier/Minnesota Life* Disabled and satisfying elimination period Incumbent Carrier/Minnesota Life* Absent due to disabling ailment Incumbent Carrier/Minnesota Life* Absent due to non-disabling ailment Minnesota Life On vacation Minnesota Life 1 On non-medical leave of absence Minnesota Life On excused absence(funeral, etc.) Minnesota Life 7At workw...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w. w....w...w...w...w...w...w...w...w.Minnesota Life ...w...w...w...w...w...w...w...w..� 'Our proposal assumes that employees on approved waiver of premium on the effective date will stay with the incumbent carrier under the current waiver of premium provision. If an employee is absent due to disability but not yet eligible or approved for waiver of premium,we recommend that premiums be paid to Minnesota Life. If the employee returns to work or otherwise does not satisfy the requirements for approved waiver of premium, Minnesota Life will be responsible for the ongoing life insurance coverage. If the employee remains disabled and satisfies the requirements for a waiver of premium claim,the claim should be filed with the incumbent carrier. Similarly, if the employee dies while totally disabled but before satisfying the waiting period for a waiver of premium claim,the death claim should be filed with the incumbent carrier. In any event,either Minnesota Life or the incumbent carrier will provide coverage for every insured employee. • We relied on information provided with the initial RFP and subsequent information after the RFP release to develop our proposal. If any information was incorrect or incomplete we reserve the right to review and adjust rates. • We reserve the right to review the appropriateness of the rates at any time in the event of plan design changes, modifications to the definition of eligible employees, or significant demographic changes in the group. We define significant changes to mean a change in the volume within a coverage or across coverages of more than 15%. Actives and retirees are considered independent coverages. The baseline for calculating the total change in volume will be the volume provided in the RFP ©2018 Ochs,Inc.All rights reserved. Page 14 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 437 of 715 City of Boynton Beach • Issued policies will comply with applicable state insurance laws and coverage restrictions or limits may apply. • Securian Financial Group is licensed to do business in the United States and our proposal covers employees working in the U.S. and U.S. citizens working abroad as expatriates. We're happy to discuss solutions for your non-U.S. citizens working outside the U.S. to meet the changing benefits needs of a global workforce. • If selected as a finalist, Securian Financial Group's legal counsel will review the specifics of any sample contract, service agreement, or terms & conditions language and provide a list of items to discuss with client's legal counsel. We have found that this process can be completed efficiently and result in a mutually agreeable contract. • It is the employer's obligation to determine the applicability of and compliance with any ERISA or DOL rules. Under Department of Labor rules, certain employee-pay-all group plans may not be subject to ERISA rules. However, the employer should consult counsel to determine if this plan falls within the exemption. Termination Term Life Terminates at earlier of retirement (unless eligible for retiree benefits), loss of eligibility, or termination of employment Life Exclusions Basic No exclusions Supplemental Suicide exclusion applies. This exclusion limits our liability to an amount equal to the premiums paid for an insured if the insured, whether sane or insane, dies by suicide within two years of the effective date of his or her insurance. For existing amounts transferred to our policy, the time insurance was in force under the prior policy(ies) will count toward this two year limitation. Ridered AD&D Exclusions (subject to situs state exclusions) In no event will we pay the accidental death or dismemberment benefit where the insured's death or dismemberment is caused directly or indirectly by, results from, or where there is a contribution from, any of the following: • Self-inflicted injury or self-destruction, whether sane or insane; or • Suicide or attempted suicide, whether sane or insane; or • The insured's participation in or attempt to commit a crime, assault, felony, or any illegal activity, regardless of any legal proceedings, or the absence of any legal proceedings, thereto; or • Bodily or mental infirmity, illness or disease; or • The use of alcohol, drugs, medications, poisons, gases, fumes or other substances taken, absorbed, inhaled, ingested or injected, unless taken upon the advice of a licensed physician in the verifiable prescribed manner and dosage; or ©2018 Ochs,Inc.All rights reserved. Page 15 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 438 of 715 City of Boynton Beach • Motor vehicle collision or accident where the insured is the operator of the motor vehicle and this insured's blood alcohol level meets or exceeds the level at which intoxication is defined in the state where the collision or accident occurred, regardless of any legal proceedings, or the absence of any legal proceedings, thereto; or • Infection, other than infection occurring simultaneously with, and as a direct result of, the accidental injury; or • Medical or surgical treatment or diagnostic procedures or any resulting complications; or • Travel in or descent from any aircraft, except as a fare-paying passenger on a regularly scheduled commercial flight on a licensed passenger aircraft carrier; or • War or any act of war, whether declared or undeclared; or • Service in the military of any nation. ©2018 Ochs,Inc.All rights reserved. Page 16 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 439 of 715 EXHIBIT B FEES AND PAYMENTS City of Boynton Beach LIFE PROPOSED RATES -COMPOSITE ACTIVE/RETIREE RATE BASIC AND SUPPLEMENTAL LIFE 000 I Active Life 698 $ 19,153,700 $ 0.085 $ 19,536.77 Retiree Life 87 $ 261,000 $ 0.085 $ 266.22 Basic Active AD&D 698 $ 19,153,700 $ 0.020 $ 4,596.89 Employee and Spouse Supplemental Life 515 $ 45,630,000m- M $ 142,345.20 Under 25 0.050 25-29 0.060 30-34 0.080 35-39 0.090 40-44 0.120 45-49 0.210 50-54 0.370 55-59 0.610 60-64 0.750 65-69 1.310 70-74 2.060 75" 2.380 Employee and Spouse Supplemental AD&D 385 $ 34,390,000 $ 0.020 $ 8,253.60 Child Life 141 $ 1,380,0001 $ 0.130 $ 2,152.80 Rate Guarantee:36 months Total Annual Premium $ 177,151.48 "Rates increase beyond age 75 and will be provided upon request. We offer the flexibilityto select both the Life and Disability proposals together, or to choose one proposal independently with no impact to the quoted rates. Please note,we have quoted our standard policy exclusions, rider definitions and portability provisions. Page 4740 of 715 City of Boynton Beach Medical Insurance RFP Evaluation FINAL Effective Date: October 1, 2018 Option#5 Fully insured Current Insurance Choice Plus Lifetime Maximum Unlimited Unlimited Deductible In Network Out of Network In Network Out of Network Single $2,500 $5,000 $2,500 $5,000 Family Aggregate $5,000 $10,000 $5,000 $10,000 Out of Pocket Maximum Includes Coins,Deductible,and Copays Includes Coins,Deductible,and Copays Single $5,000 $10,000 $5,000 $10,000 Family $10,000 $20,000 $6,550 $20,000 Coinsurance[EE Pays) Level of Coverage 0% 50% 0% 50% Physician Services Primary Care Office Visit PYD+0% PYD+50% PYD+0% PYD+50% Specialist Office Visit PYD+0% PYD+50% PYD+0% PYD+50% Telehealth PYD+0% PYD+50% PYD+0% PYD+50% Preventive Services No Charge PYD+50% No Charge PYD+50% Advanced Imaging PYD+0% PYD+50% PYD+0% PYD+50% Maternity Initial Visit PYD+0% PYD+50% PYD+0% PYD+50% Hospital Services Inpatient PYD+0% PYD+50% PYD+0% PYD+50% Outpatient PYD+0% PYD+50% PYD+0% PYD+50% Emergency Room Facility PYD+0% PYD+0% PYD+0% PYD+0% Urgent Care PYD+0% PYD+50% PYD+0% PYD+50% Mental Health/Sub.Dep. Inpatient PYD+0% PYD+50% PYD+0% PYD+50% Outpatient PYD+0% PYD+50% PYD+0% PYD+50% Prescription Drug Benefit Tier 1/Generic $10 copay after PYD PYD+50% $10 copay after PYD PYD+50% Tier 2/Formulary $25 copay after PYD PYD+50% $25 copay after PYD PYD+50% Tier 3/Non-Formulary $50 copay after PYD PYD+50% $50 copay after PYD PYD+50% Mail Order(90 day supply) 2x Retail after CYD Not Covered 2x Retail after CYD Not Covered Rates HDHP Includes,$4.50 PEPM H.S.A.Fee Includes H.S.A.Admin Pee Employee 584 $556.07 $579.33 Employee+Spouse 27 $1,143.79 $1,191.63 Employee+Child(ren) 29 $1,034.85 $1,078.14 Employee+Family 32 $1,491.76 $1,554.16 Total Annual Cost $5,200,490.16 $5,418,022.92 $increase/(Decrease) N/A $217,532.76 %Increase/(Decrease) N/A 4.2% PYD=Plan Year Deductible(Oct 1-Sept 30) Page 441 of 715 City o o each (FL) Medical Propose Rates and Alternate Flans United Healthcare Medical Proposed Rates and Alternate Plan Designs Customer Name: City of Boynton Beach(FL) Effective Date: October 1,2018 The nurnbets below are on an illustrative basis. Pates are subject to Underwriting approval. 1 •® -• 1 •1 •® 1 •® 1 1- •0 -• 1 • Plan Name Product Choice+Legacy InsuranceChoice+Legacy Insurance' Choice+NHP HMO' Choice+NHP HMO' Option UHC Legacy HSA UHC Legacy HSA NHP Network Flex HSA NHP HSA Plan Offering Single Option Dual Option Dual Option Dual Option Multiple Option with: Option(s)N/A Option(s)NHP or NHP Flex Option(s)UHC Option(s)UHC HRA or HSA HSA HSA HSA No Benefits" ; x aiain�n dei- Office Copay(PCP/SPC) PCP NA,SPC NA PCP NA,SPC NA PCP NA,SPC NA PCP NA,SPC NA Hospital Copays OP NA,IP NA OP NA,IP NA OP NA,IP NA OP NA,IP NA UC/ER/Major Diag Copay UC NA,ER NA,MD NA UC NA,ER NA,MD NA UC NA,ER NA,MD NA UC NA,ER NA,MD NA Other Std Rx Std Rx Std Rx,NHP Network Flex Rider Std Rx Deductible $2,500/$5,000(NonEmb) $2,500/$5,000(NonEmb) $2,500/$5,000(NonEmb) $2,500/$5,000(NonEmb) Coinsurance 100% 100% 100% 100 Out-of-Pocket $5,000/$6,550 $5,000/$6,550 $5,000/$6,550 $5,000/$6,550 Pharmacy UHC Int Med/Rx Ded,$10/25/50,2.0 MO UHC Int Med/Rx Ded,$10/25/50,2.0 MO NHP Int Med/Rx Ded:$10/25/50(SMCS NHP Int Med/Rx Ded:$10/25/50(SMCS (Adv PDL) (Adv PDL) $10/100/200)2.5 MO(Adv PDL) $10/100/200)2.5 MO(Adv PDL) Deductible $5,000/$10,000(NonEmb) $5,000/$10,000(NonEmb) $5,000/$10,000(NonEmb) $5,000/$10,000(NonEmb) Coinsurance 50% 50% 50% 50 Out of Pocket $10,000/$20,000 $10,000/$20,000 $10,000/$20,000 $10,000/$20,000 Enrollment Employee 622 7 615 615 Employee+Spouse 35 2 33 33 Employee+Child(ren) 30 0 30 30 Employee+Family 44 1 43 43 Total 731 10 721 721 Rates Employee $579.33 $590.99 $529.94 $494.05 Employee+Spouse $1,191.63 $1,215.62 $1,090.04 $1,016.22 Employee+Child(ren) $1,078.14 $1,099.84 $986.22 $919.43 Employee+Family $1,554.16 $1,585.44 $1,421.66 $1,325.38 Monthly Cost $502,778 $8,154 $452,602 $421,950 Annual Cost $6,033,331 $97,843 $5,431,229 $5,063,403 'High level benefit summary.Please see your plan summary for more detailed benefit description. POD=Benefit paid as follows:Per Occurrence Deductible,then plan deductible and coinsurance. LTD#=the number of services covered at that copay,after the limit plan deductible and coinsurance will apply,note PCP and SPC may be combined(see benefit summary) Day x#=the max number of days the copay will apply For markets moving to service fees,current rates(for renewals only)include commission expenses. Proposed rates,for your convenience,include any applicable producer service fees. Producer service fees are not a contingency of obtaining insurance coverage but are fees agreed to between you(client)and your producer/service provider for service rendered on behalf of client. For markets continuing to pay commissions,both the current(applicable for renewals only)and proposed rates include commissions. Page 442 of 715 Page I of 2 812912018 2:35 PM City of Boynton Beach (FL) I Medical Quote Assurriptions United Healthcare Medical Quote Assumptions Customer Name: City of Boynton Beach(FL) Effective Date: October 1,2018 Tne rates,quoted note are based on ine foHowing assumptions, Cnanges to inese assumptions may result in an adjustment to rates. Rates are guaranteed for the contract period of 10/1/18 through 9/30/19. Rates are based on your submitted census. UnitedHealthcare reserves the right to adjust the rates from audit date back to effective date if any of the following changes: Enrollment+/-10% -Average Contract Size+/-10% Area Factor+/-7.5% -Age/Sex Factor+/-10% Any Material Changes -Cobra enrollees are more than 10%of enrollment This proposal assumes at least 96%of all benefit eligible employees(including spousal waivers)will enroll with United Healthcare. If this assumption is not accurate,we reserve the right to requote back to original effective date. Preliminary rates are subject to an ER form approval process(possible telephone interview). Unless otherwise stated,this offer replaces and renders all previous offers null and void. Quote assumes no out of area or retiree lives. Includes deductible rollover from previous carrier,if applicable. INS-Choice plans are not available for subscribers in AL,AK,AR,AZ,HI,KS,LA,MS,MT,NC,NM,or OK NHP Network is only available in the following counties SOUTH FLORIDA(Broward,Charlotte,Collier,Indian River,Lee,Martin,Miami-Dade,Palm Beach,St.Lucie) ORLANDO(Flagler,Lake,Okeechobee,Orange,Osceola,Seminole,Sumter,Volusia),TAMPA(Citrus,DeSoto,Glades,Hardee,Hendry,Hernando,Highlands,Hillsborough,Pasco,Pinellas,Poll NHP Network Flex is only available to employees residing in the NHP service area and can not be sold alongside a matching Non-Flex POS plan. For NHP/UHC Offerings,a 5%Risk Adjustment will be added to the standard UHC Legacy Rates Your broker must request and provide the SBCs to you,the employer,for final plans selected,SBCs must be delivered by the employer to the members as required by reform law. Agree to issue an Early Renewal 120 Days prior to the Effective Date utilizing 5 Months of Claims Data. Quote does not include Simply Engaged Quote includes$80,000 for$50,000 Wellness,$30,000 Technology Budget. U n ited Healthcare reserves the right to adjust the rates and/or fees(i)in the event of any changes in federal,state or other applicable legislation or regulation,(ii)in the event of any changes in Plan design required by the applicable regulatory authority(i.e.mandated benefits)or by the Plan Sponsor,and(iii)as otherwise permitted in our policy. This premium may include state and federal taxes and fees. Premium rates and/or product forms included herein are subject to approval by regulators. If rates or product forms offered herein are subsequently modified by regulators we will immediately advise you of the change in plan design and retroactively adjust premium in subsequent billings. Plan design and corresponding premium rates offered herein represent a coverage option that is consistent with your current group size(based on most recent census or survey information)and closely matches your current coverage. Additional coverage options may be available to you. At your request,a service fee to be paid to your prod ucer/service agent of 0.00%has been added as an expense item in sites where service fees apply. Agents may receive commissions and other compensation from us and these costs may be reflected in your premium or fee. Separately,you may have contracted with producers to provide services directly for your group and have agreed to pay them a'service fee'. Since'service fees'are not a contingency of the purchase of health insurance such fees are not part of your premium but may be included in your bill under total amount due. Please refer to the vendor bank collateral for HRA/HSA account fee information. HRA and HSA plans may include a non-embedded deductible and out of pocket. In that instance,no individual family member's deductible or out of pocket is considered satisfied until the full family deductible or out of pocket amount has been met. Pharmacy copays will only apply after the deductible has been satisfied on HRA/HSA plans with integrated medical/pharmacy deductibles. Rates assume the Employer funds no more than 50%of the HSA/HRA deductible. U n ited Healthcare reserved the right to adjust rates if this assumption changes. HSA accounts must be paired with qualified HDHPs as determined under section 223 of the Internal Revenue Code For 2018 and 2019,the HDHP annual deductible cannot be less than$1,350 for individual or$2,700 for family coverage. Medical and pharmacy expenses covered under an HSA program are not eligible for reimbursement under an FSA program Funds in the HSA account continue to accumulate and are fully portable to another HSA account. Any unused HRA funds can be rolled over to next year's HRA,but are not portable as a cash out option. Only medical expenses covered under the medical plan are reimbursable from the HRA. Page 443 of 715 Page 2 of 812912018 2:35 PM I RESOLUTION NO. R18- 2 3 4 A RESOLUTION OF THE CITY COMMISSION OF 5 BOYNTON BEACH, FLORIDA, APPROVING AN 6 AGREEMENT WITH UNITEDHEALTHCARE 7 INSURANCE COMPANY FOR GROUP DENTAL 8 INSURANCE FROM OCTOBER 1, 2018 THROUGH 9 SEPTEMBER 30, 2020; AUTHORIZING THE CITY 10 MANAGER TO SIGN THE PROVIDER AGREEMENT 11 AND PROVIDING AN EFFECTIVE DATE. 12 13 14 WHEREAS, the City Commission of the City of Boynton Beach, upon 15 recommendation of staff, deems it to be in the best interests of City employees to approve a 16 Provider Agreement with UnitedHealthCare Insurance Company for the Dental Insurance 17 plan for a term commencing October 1, 2018 to September 30, 2020, for city employees. 18 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 19 THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 20 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed 21 as being true and correct and are hereby made a specific part of this Resolution upon 22 adoption hereof. 23 Section 2. The City Commission of the City of Boynton Beach, Florida does 24 hereby approve an Agreement with UnitedHealthCare Insurance Company for the Dental 25 Insurance plan for City employees for a term commencing October 1, 2018 to September 30, 26 2020, a copy of which is attached hereto as Exhibit"A". 27 Section 3. The City Manager is authorized to sign the Provider Agreement with 28 UnitedHealthCare Insurance Company. 29 - 1 - C:AProgram Files(X86)ANeevia.Com\DocconverterproATemp\NVDC\C212165C-40F3-453D-9187-8AEF175F3E39\Boynton Beach.12131.1.Unitedhealthcare Dental Insurance 2018-20 - Reso.Docx Page 444 of 715 30 Section 4. That this Resolution shall become effective immediately upon passage. 31 PASSED AND ADOPTED this day of , 2018. 32 33 34 CITY OF BOYNTON BEACH, FLORIDA 35 36 YES NO 37 38 Mayor— Steven B. Grant 39 40 Vice Mayor— Christina L. Romelus 41 42 Commissioner—Mack McCray 43 44 Commissioner—Justin Katz 45 46 Commissioner—Joe Casello 47 48 49 VOTE 50 51 ATTEST: 52 53 54 55 Judith A. Pyle, CMC 56 City Clerk 57 58 59 60 (Corporate Seal) 61 62 -2— C:AProgram Files(X86)ANeevia.Com\DocconverterproATemp\NVDC\C212165C-40F3-453D-9187-8AEF175F3E39\Boynton Beach.12131.1.Unitedhealthcare Dental Insurance 2018-20 - Reso.Docx Page 445 of 715 "DRAFT" SUBJECT TO REVISIONS PRIOR TO SIGNING. AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH AND BENEFITS PROVIDER THIS AGREEMENT is entered into between the City of Boynton Beach, hereinafter referred to as "the City", and UNITED HEALTHCARE INSURANCE COMPANY, hereinafter referred to as "PROVIDER", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. PROJECT DESIGNATION. The PROVIDER is retained by the City to provide Dental Insurance in connection with the RFP FOR GROUP MEDICAL, DENTAL, VISION, LIFE, LONG TERM DISABILITY AND SHORT TERM DISABILITY INSURANCE; RFP No.: 025- 1610-18/IT. 2. SCOPE OF SERVICES. PROVIDER agrees to perform the services, identified in Section II — Scope of Services and attached hereto as Exhibit A. 3. TIME FOR PERFORMANCE. Work under this agreement shall commence upon written notice by the City to the PROVIDER to proceed. PROVIDER shall perform all services and provide all work product required pursuant to this agreement upon written notice to proceed. 4. TERM: This Agreement shall be for an initial period of two (2) years commencing October 1, 2018 thru September 30, 2020. The City of Boynton Beach may extend the contract with the same terms and conditions for an additional two (2), one-year renewal terms subject to vendor acceptance, satisfactory performance and determination that renewal will be in the best interest of the City. At the City's request, the Firm shall continue services beyond the final expiration date as approved by the City Manager or City Commission. Such extension(s) shall not exceed a six-month period. The Firm shall be compensated at the rate in effect when this extension period is invoked by the City. 5. PAYMENT: The City will pay the PROVIDER, the fees as set forth in Exhibit B, Fees and Payments, which is attached hereto and made a part hereof. These fees will be paid by the City for completed work and for services rendered under this agreement as follows: a. Payment for the work provided by PROVIDER shall be made promptly on all invoices submitted to the City properly, provided that the total amount of payment to PROVIDER shall not exceed the total contract price without express written modification of the Agreement signed by the City Manager or her designee. b. The PROVIDER may submit invoices to the City once per month during the progress of the work for partial payment for project completed to date. Such invoices will be reviewed by the City, and upon approval thereof, payment will be made to the PROVIDER in the amount approved. c. Final payment of any balance due the PROVIDER of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. d. Payment as provided in this section by the City shall be full compensation for work performed, services rendered and for all materials, supplies, equipment and incidentals Page 446 of 715 necessary to complete the work. e. The PROVIDER'S records and accounts pertaining to this agreement are to be kept available for inspection by representatives of the City and State for a period of three (3) years after the termination of the Agreement. Copies shall be made available upon request. 6. OWNERSHIP AND USE OF DOCUMENTS. All documents, drawings, specifications and other materials produced by the Firm in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The PROVIDER shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with Firm's endeavors. 7. COMPLIANCE WITH LAWS. PROVIDER shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state and local laws, ordinances and regulations that are applicable to the services to be rendered under this agreement. 8. INDEMNIFICATION. PROVIDER shall indemnify, defend and hold harmless the City, its offices, agents and employees, from and against any and all claims, losses or liability, or any portion thereof, including fees and costs, arising from injury or death to persons, including injuries, sickness, disease or death to PROVI DER's own employees, or damage to property occasioned by a negligent act, omission or failure of the PROVIDER. 9. INSURANCE. The PROVIDER shall secure and maintain in force throughout the duration of this contract comprehensive general liability insurance with a minimum coverage of $1,000,000 per occurrence and $1,000,000 aggregate for personal injury; and $1,000,000 per occurrence/aggregate for property damage, and professional liability insurance in the amount of $1,000,000 per occurrence to $2,000,000 aggregate with defense costs in addition to limits; workers' compensation insurance, and vehicular liability insurance. Said general liability policy shall name the City of Boynton Beach as an "additional named insured" and shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice to the City. Certificates of coverage as required by this section shall be delivered to the City within fifteen (15) days of execution of this agreement. Professional Liability (Errors & Omissions) Insurance - Professional Liability Insurance with the limits of liability provided by such policy for each claim and on a claim made basis or on an occurrence basis to be no less than one million Dollars ($1,000,000) per occurrence with a limit of no less than two million dollars ($2,000,000) aggregate with a deductible per claim not to exceed ten percent (10%) of the limit of liability. Consultant shall notify the City in writing within thirty (30) days of any claim filed or made against its Professional Liability Insurance Policy. Consultant acknowledges that the City is relying on the competence of the Consultant to design the project to meet its functional intent. If it is determined during construction of the project that changes must be made due to Consultant's negligent errors and omissions, Consultant shall promptly rectify them at no cost to City and shall be responsible for additional costs, if any, of the project to the proportional extent caused by such negligent errors or omissions Page 447 of 715 10. INDEPENDENT CONTRACTOR. The PROVIDER and the City agree that the PROVIDER is an independent contractor with respect to the services provided pursuant to this agreement. Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither PROVIDER nor any employee of PROVIDER shall be entitled to any benefits accorded City employees by virtue of the services provided under this agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to PROVIDER, or any employee of PROVIDER. 11. COVENANT AGAINST CONTINGENT FEES. The PROVIDER warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the PROVIDER, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the PROVIDER, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the City shall have the right to annul this contract without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 12. DISCRIMINATION PROHIBITED. The PROVIDER, with regard to the work performed by it under this agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 13. ASSIGNMENT. The PROVIDER shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 14. NON-WAIVER. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 15. TERMINATION. a. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the PROVIDER. b. In the event of the death of a member, partner or officer of the PROVIDER, or any of its supervisory personnel assigned to the project, the surviving members of the PROVIDER hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the PROVIDER and the City, if the City so chooses. 16. DISPUTES. Any disputes that arise between the parties with respect to the performance of this Agreement, which cannot be resolved through negotiations, shall be submitted to a court of competent jurisdiction in Palm Beach County, Florida. This Agreement shall be construed under Florida Law. Page 448 of 715 17. NOTICES. Notices to the City of Boynton Beach shall be sent to the following address: Lori LaVerriere, City Manager City of Boynton Beach P.O. Box 310 Boynton Beach, FL 33425-0310 Notices to PROVIDER shall be sent to the following address: UNITED HEALTHCARE INSURANCE CO 185 Asylum Street Hartford, CT 06103-0450 18. INTEGRATED AGREEMENT. This agreement, together with attachments or addenda, represents the entire and integrated agreement between the City and the PROVIDER and supersedes all prior negotiations, representations, or agreements written or oral. This agreement may be amended only by written instrument signed by both City and PROVIDER. 19. PUBLIC RECORDS. Sealed documents received by the City in response to an invitation are exempt from public records disclosure until thirty (30) days after the opening of the Bid unless the City announces intent to award sooner, in accordance with Florida Statutes 119.07. The City is public agency subject to Chapter 119, Florida Statutes. The Contractor shall comply with Florida's Public Records Law. Specifically, the Contractor shall: A. Keep and maintain public records required by the CITY to perform the service; B. Upon request from the CITY's custodian of public records, provide the CITY with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119, Fla. Stat. or as otherwise provided by law; C. Ensure that public records that are exempt or that are confidential and exempt from public record disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and, following completion of the contract, Contractor shall destroy all copies of such confidential and exempt records remaining in its possession once the Contractor transfers the records in its possession to the CITY; and D. Upon completion of the contract, Contractor shall transfer to the CITY, at no cost to the CITY, all public records in Contractor's possession All records stored electronically by Contractor must be provided to the CITY, upon request from the CITY's custodian of public records, in a format that is compatible with the information technology systems of the CITY. Page 449 of 715 E. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS: JUDY PYLE, CITY CLERK PO BOX 310 BOYNTON BEACH, FLORIDA 33425-0310 561-742-6061 PYLEJ@BBFL.US 20. SCRUTINIZED COMPANIES -- 287.135 AND 215.473 By execution of this Agreement, Contractor certifies that Contractor is not participating in a boycott of Israel. Contractor further certifies that Contractor is not on the Scrutinized Companies that Boycott Israel list, not on the Scrutinized Companies with Activities in Sudan List, and not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has Contractor been engaged in business operations in Syria. Subject to limited exceptions provided in state law, the City will not contract for the provision of goods or services with any scrutinized company referred to above. Submitting a false certification shall be deemed a material breach of contract. The City shall provide notice, in writing, to Contractor of the City's determination concerning the false certification. Contractor shall have five (5) days from receipt of notice to refute the false certification allegation. If such false certification is discovered during the active contract term, Contractor shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination of false certification was made in error. If Contractor does not demonstrate that the City's determination of false certification was made in error then the City shall have the right to terminate the contract and seek civil remedies pursuant to Section 287.135, Florida Statutes, as amended from time to time. THE REMAINDER OF THE PAGE IS INTENTIONALLY LEFT BLANK. Page 450 of 715 DATED this day of 20 CITY OF BOYNTON BEACH Lori LaVerriere, City Manager PROVIDER Attest/Authenticated: Title (Corporate Seal) Judy Pyle, City Clerk Approved as to Form: Attest/Authenticated: James A. Cherof, City Attorney Secretary Page 451 of 715 EXHIBIT A SCOPE OF SERVICES Ochs est. 1943 City of Boynton Beach Group Term Life and AD&D Insurance PLAN DESIGN ©2018 Ochs,Inc.All rights reserved. Page 2 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 452 of 715 DATE: August 13, 2018 PRESENTED BY: OCHS, INC., A SECURIAN COMPANY UNDERWRITTEN BY: Minnesota LIFE INSURANCE COMPANY ©2018 Ochs,Inc.All rights reserved. Page 3 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 453 of 715 City of Boynton Beach TABLE OF CONTENTS PLANDETAILS............................................................................................................................... 5 BASICTERM LIFE........................................................................................................................... 7 SUPPLEMENTAL TERM LIFE................................................................................................... 9 DEPENDENT TERM LIFE ........................................................................................................11 DEFINITIONS AND GUARANTEED ISSUE (GI) LIMITS ..........................................................................13 PROPOSAL TERMS AND CONDITIONS.................................................................................14 ©2018 Ochs,Inc.All rights reserved. Page 4 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 454 of 715 City of Boynton Beach PLAN DETAILS Group Term Life and AD&D Insurance October 1, 2018 to September 30, 2021 0Basic Term Life and AD&D • Supplemental Term Life and AD&D • Spouse Term Life and AD&D • Child Term Life Definitions McaZZINIMISEEM Class 1: All FulM""7 e Police 36 hours per week Lieutenants and Police Class 2: All Full-Time Active Exempt 36 hours per week Employees Class 3: All Full-Time Active Sworn Police 36 hours per week Officers, Detectives and Firefighters Class 4: All Full-Time Active Employees 36 hours per week excluding Police Lieutenants, Police Sergeants, Police Officers, Detectives, Firefighters, and Exempt Employees Class 5 All Retirees N/A Employee Eligibility r _ mr Classes 1 — 4: Basic Term Life and AD&D • Supplemental Term Life and AD&D • Spouse Term Life and AD&D • Child Term Life Class 5: Basic Term Life ©2018 Ochs,Inc.All rights reserved. Page 5 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 455 of 715 City of Boynton Beach Funding Classes 1 — 4: Employer Paid • Basic Term Life and AD&D Employee Paid • Supplemental Term Life and AD&D • Spouse Term Life and AD&D • Child Term Life Class 5: Employer Paid • Basic Term Life ©2018 Ochs,Inc.All rights reserved. Page 6 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 456 of 715 City of Boynton Beach ASIC TERM LIFE Plan Design Description Benefit Summary Class 1: $60,000 Class 2: $50,000 Class 3: $35,000 Class 4: $10,000 Class 5 �.$3 000 Basic Life Age Reduction Schedule Classes 1 4 �_.. 70 _..._..._.. 67% Guaranteed Issue (GI) and EOI Requirements Current Insureds All coverage is grandfathered and guaranteed _........ _......_. New Employees All coverage is guaranteed for new employees if elected within 31 days of initial eligibility Accidental Death and Dismemberment (AD&D) Benefit Matches life amount for death with benefit schedule for dismemberment; includes the following additional benefits: • Airbag - Lesser of 10% or $10,000 • Seatbelt - Lesser of 20% or $20,000 • Repatriation - Lesser of actual cost or $5,000 • Line of Duty - Principal sum increases by 100% up to $100,000 AD&D Dismemberment • , , Schedule of Benefits Life 100% (member is defined as hand, Two or more members 100% foot, or eye) Quadriplegia 100% Speech and hearing 100% ©2018 Ochs,Inc.All rights reserved. Page 7 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 457 of 715 City of Boynton Beach Paraplegia 75% One member 50% Speech 50% Hearing 50% Hemiplegia 50% Thumb & index finger of same 25% hand Additional Plan Benefits Waiver of Premium Premiums waived for active employees disabled prior to age 70 and continues until the earlier of retirement, recovery, or age 70; provision includes a six (6) month elimination period and is not available with ported coverage. Accelerated Death Benefit Allows terminally ill insureds with a life expectancy of 12 months or less to accelerate up to 100% of the face amount up to $1,000,000 (Basic and Supplemental combined). Portability Allows insureds to continue coverage if they terminate employment or retire. Conversion Allows insureds to convert terminated coverage to an individual life insurance policy. ©2018 Ochs,Inc.All rights reserved. Page 8 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 458 of 715 City of Boynton Beach SUPPLEMENTAL TERM LIFE Supplemental Employee Life Benefit Summary Benefit $10,000 increments to a maximum of$500,000 Age Reductions None Guaranteed Issue (GI) and EOI Requirements Current Insureds All coverage is grandfathered and guaranteed New Employees $250,000 is guaranteed for new employees if elected within 31 days of initial eligibility Future Annual Enrollment Electing or increasing coverage requires EOI Qualified Status Change Electing or increasing coverage requires EOI Outside of GI opportunities Electing or increasing coverage requires EOI Accidental Death and Dismemberment (AD&D) Benefit Matches life amount for death with benefit schedule for dismemberment; includes the following additional benefits: • Airbag - Lesser of 10% or $10,000 • Seatbelt - Lesser of 20% or $20,000 • Repatriation - Lesser of actual cost or $5,000 • Line of Duty - Principal sum increases by 100% up to $100,000 Dismemberment Schedule of Benefits Life 100% (member is defined as hand, _.. ..._..._..._ Two or more members 1 100% foot, or eye) Quadriplegia 100% Speech and hearing 1 100% Paraplegia 75% One member 1 50% Speech 50% Hearing 1 50% Hemiplegia 50% Thumb & index finger of same hand 25%° ©2018 Ochs,Inc.All rights reserved. Page 9 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 459 of 715 City of Boynton Beach Additional Plan Benefits Waiver of Premium Available for employees disabled prior to age 70 and continues until retirement, recovery, or age 70; provision includes six (6) month elimination period and is not available with ported coverage. Accelerated Death Benefit Allows terminally ill insureds with a life expectancy of 12 months or less to accelerate up to 100% of the face amount up to $1,000,000 (Basic and Supplemental combined). Portability Allows insureds to continue coverage if they terminate employment or retire. Conversion Allows insureds to convert terminated coverage to an individual life insurance policy. ©2018 Ochs,Inc.All rights reserved. Page 10 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 460 of 715 City of Boynton Beach DEPENDENT TERM LIFE Dependent Eligibility r Spouse • A spouse is not eligible if they are also eligible for employee coverage Children • Live birth to 26 years;or physically or mentally disabled and incapable of self-support prior to attaining age 26 • A child may only be covered by one parent • If an employee's first eligible newborn child dies within 31 days of birth but prior to the employee enrolling for child life coverage, a benefit will be paid Supplemental Spouse Life Benefit Summary Benefit $5,000 increments to a maximum of $250,000, dependent coverage limited to 100% of employee's total amount. Age Reductions None AD&D Matches life amount for death with benefit schedule for dismemberment; includes the following additional benefits: • Airbag - Lesser of 10% or $10,000 • Seatbelt - Lesser of 20% or $20,000 • Repatriation - Lesser of actual cost or $5,000 • Line of Duty - Principal sum increases by 100% up to $100,000 Guaranteed Issue (GI) and EOI Requirements Current Insureds All coverage is grandfathered and guaranteed New Employees $50,000 is guaranteed for new employees if elected within 31 days of initial eligibility Future Annual Enrollment Electing or increasing coverage requires EOI Qualified Status Change $50,000 is guaranteed if elected within 31 days of Qualified Status Change Outside of GI opportunities Electing or Increasing coverage requires EOI ©2018 Ochs,Inc.All rights reserved. Page 11 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 461 of 715 City of Boynton Beach Supplemental Child Life Benefit Summary el Benefit $2,000, $5,000, $10,000 or $15,000, dependent coverage limited to 100% of employee's total amount. Guaranteed Issue (GI) and EOI Requirements Current Insureds All coverage is grandfathered and guaranteed One-time Open Enrollment All coverage is guaranteed if elected within 31 days of initial eligibility New Employees All coverage is guaranteed for new employees if elected within 31 days of initial eligibility Future Annual Enrollment All coverage is guaranteed at each annual enrollment Qualified Status Change All coverage is guaranteed if elected within 31 days of Qualified Status Change Outside of GI opportunities Electing or Increasing coverage requires EOI Additional Plan Benefits Waiver of Premium If an employee's premium is being waived under the Waiver of Premium provision, premiums for dependent coverage(s) the employee had as an active insured will be continued and waived as well. Accelerated Death Benefit Allows terminally ill insureds with a life expectancy of 12 months or less to accelerate up to 100% of the face amount up to $1,000,000 (Basic and Supplemental combined). Portability Allows spouse and children to continue coverage if employee terminates employment or retires. Conversion Allows insureds to convert terminated coverage to an individual life insurance policy. ©2018 Ochs,Inc.All rights reserved. Page 12 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 462 of 715 City of Boynton Beach DEFINITIONS AND GUARANTEED 15511E (GI) LIMITS IT11:11111 OEM rm . Current Insureds All current Basic coverage amounts are guaranteed and All employees in a benefit eligible carried over without providing evidence of insurability (EOI) class on the effective date of this . Employee: Supplemental amount in force prior to policy policy and their dependents effective date • Spouse: amount in force prior to policy effective date • Child: amount in force prior to policy effective date Future Annual Enrollment 0 Employee: Electing or increasing coverage requires EOI Benefit eligible employees and their • Spouse: Electing or increasing coverage requires EOI dependents 0 Child: All coverage is guaranteed at each annual enrollment New Employees Coverage is guaranteed up to the GI limits if elected within All employees who first become the 31-day new employee enrollment period benefit eligible after the effective e Employee: $250,000 is guaranteed date of this policy and their e Spouse: $50,000 is guaranteed dependents 0 Child: All coverage is guaranteed Qualified Status Change (QSC) Coverage is guaranteed up to the GI limits if elected within Dependents who become benefit 31 days of a qualifying status change eligible after the effective date of this e Employee: Not applicable policy (i.e. marriage, birth, adoption). e Spouse: $50,000 is guaranteed QSC are determined by the e Child: All coverage is guaranteed employer Outside of GI opportunities: Electing or increasing coverage requires Evidence of Insurability *GI limits include coverage currently in force. ©2018 Ochs,Inc.All rights reserved. Page 13 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 463 of 715 City of Boynton Beach PROPOSAL TERMS AND CONDITIONS • Quote is valid for 120 days and is based on census data submitted. If actual enrollment or plan design differs materially, we reserve the right to review and modify the rates as necessary. • Individuals may be covered only once under the group policy. Employees cannot also be insured as a spouse or child, a child can only be insured by one parent, and an individual cannot be insured as both an ex-employee and a current employee. • All increases are subject to the actively at work provision in the policy. • Non-participating (Fully pooled): The policyholder remits premiums at the stated rate. The policyholder will not receive any experience refunds. • Our proposal assumes that all lives will be transferred according to the chart below and that coverage will be provided on a no loss/no gain basis. Because the current plan has a waiver of premium provision, those eligible under that provision will continue to be insured by the prior carrier. Others will be insured by Minnesota Life. Disabled and on approved waiver of premium Incumbent Carrier Disabled and not yet approved waiver of premium Incumbent Carrier/Minnesota Life* Disabled and satisfying elimination period Incumbent Carrier/Minnesota Life* Absent due to disabling ailment Incumbent Carrier/Minnesota Life* Absent due to non-disabling ailment Minnesota Life On vacation Minnesota Life 1 On non-medical leave of absence Minnesota Life On excused absence(funeral, etc.) Minnesota Life 7At workw...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w. w....w...w...w...w...w...w...w...w.Minnesota Life ...w...w...w...w...w...w...w...w..� 'Our proposal assumes that employees on approved waiver of premium on the effective date will stay with the incumbent carrier under the current waiver of premium provision. If an employee is absent due to disability but not yet eligible or approved for waiver of premium,we recommend that premiums be paid to Minnesota Life. If the employee returns to work or otherwise does not satisfy the requirements for approved waiver of premium, Minnesota Life will be responsible for the ongoing life insurance coverage. If the employee remains disabled and satisfies the requirements for a waiver of premium claim,the claim should be filed with the incumbent carrier. Similarly, if the employee dies while totally disabled but before satisfying the waiting period for a waiver of premium claim,the death claim should be filed with the incumbent carrier. In any event,either Minnesota Life or the incumbent carrier will provide coverage for every insured employee. • We relied on information provided with the initial RFP and subsequent information after the RFP release to develop our proposal. If any information was incorrect or incomplete we reserve the right to review and adjust rates. • We reserve the right to review the appropriateness of the rates at any time in the event of plan design changes, modifications to the definition of eligible employees, or significant demographic changes in the group. We define significant changes to mean a change in the volume within a coverage or across coverages of more than 15%. Actives and retirees are considered independent coverages. The baseline for calculating the total change in volume will be the volume provided in the RFP ©2018 Ochs,Inc.All rights reserved. Page 14 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 464 of 715 City of Boynton Beach • Issued policies will comply with applicable state insurance laws and coverage restrictions or limits may apply. • Securian Financial Group is licensed to do business in the United States and our proposal covers employees working in the U.S. and U.S. citizens working abroad as expatriates. We're happy to discuss solutions for your non-U.S. citizens working outside the U.S. to meet the changing benefits needs of a global workforce. • If selected as a finalist, Securian Financial Group's legal counsel will review the specifics of any sample contract, service agreement, or terms & conditions language and provide a list of items to discuss with client's legal counsel. We have found that this process can be completed efficiently and result in a mutually agreeable contract. • It is the employer's obligation to determine the applicability of and compliance with any ERISA or DOL rules. Under Department of Labor rules, certain employee-pay-all group plans may not be subject to ERISA rules. However, the employer should consult counsel to determine if this plan falls within the exemption. Termination Term Life Terminates at earlier of retirement (unless eligible for retiree benefits), loss of eligibility, or termination of employment Life Exclusions Basic No exclusions Supplemental Suicide exclusion applies. This exclusion limits our liability to an amount equal to the premiums paid for an insured if the insured, whether sane or insane, dies by suicide within two years of the effective date of his or her insurance. For existing amounts transferred to our policy, the time insurance was in force under the prior policy(ies) will count toward this two year limitation. Ridered AD&D Exclusions (subject to situs state exclusions) In no event will we pay the accidental death or dismemberment benefit where the insured's death or dismemberment is caused directly or indirectly by, results from, or where there is a contribution from, any of the following: • Self-inflicted injury or self-destruction, whether sane or insane; or • Suicide or attempted suicide, whether sane or insane; or • The insured's participation in or attempt to commit a crime, assault, felony, or any illegal activity, regardless of any legal proceedings, or the absence of any legal proceedings, thereto; or • Bodily or mental infirmity, illness or disease; or • The use of alcohol, drugs, medications, poisons, gases, fumes or other substances taken, absorbed, inhaled, ingested or injected, unless taken upon the advice of a licensed physician in the verifiable prescribed manner and dosage; or ©2018 Ochs,Inc.All rights reserved. Page 15 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 465 of 715 City of Boynton Beach • Motor vehicle collision or accident where the insured is the operator of the motor vehicle and this insured's blood alcohol level meets or exceeds the level at which intoxication is defined in the state where the collision or accident occurred, regardless of any legal proceedings, or the absence of any legal proceedings, thereto; or • Infection, other than infection occurring simultaneously with, and as a direct result of, the accidental injury; or • Medical or surgical treatment or diagnostic procedures or any resulting complications; or • Travel in or descent from any aircraft, except as a fare-paying passenger on a regularly scheduled commercial flight on a licensed passenger aircraft carrier; or • War or any act of war, whether declared or undeclared; or • Service in the military of any nation. ©2018 Ochs,Inc.All rights reserved. Page 16 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 466 of 715 EXHIBIT B FEES AND PAYMENTS City of Boynton Beach LIFE PROPOSED RATES -COMPOSITE ACTIVE/RETIREE RATE BASIC AND SUPPLEMENTAL LIFE 000 I Active Life 698 $ 19,153,700 $ 0.085 $ 19,536.77 Retiree Life 87 $ 261,000 $ 0.085 $ 266.22 Basic Active AD&D 698 $ 19,153,700 $ 0.020 $ 4,596.89 Employee and Spouse Supplemental Life 515 $ 45,630,000m- M $ 142,345.20 Under 25 0.050 25-29 0.060 30-34 0.080 35-39 0.090 40-44 0.120 45-49 0.210 50-54 0.370 55-59 0.610 60-64 0.750 65-69 1.310 70-74 2.060 75" 2.380 Employee and Spouse Supplemental AD&D 385 $ 34,390,000 $ 0.020 $ 8,253.60 Child Life 141 $ 1,380,0001 $ 0.130 $ 2,152.80 Rate Guarantee:36 months Total Annual Premium $ 177,151.48 "Rates increase beyond age 75 and will be provided upon request. We offer the flexibilityto select both the Life and Disability proposals together, or to choose one proposal independently with no impact to the quoted rates. Please note,we have quoted our standard policy exclusions, rider definitions and portability provisions. Page 4767 of 715 Benefits City of Boynton Beach (FL) Issued on: August 8, 2018 UnitedHealthearer Page 468 of 715 City of Boynton Beach (FL) Company, Overview Why Choose UnitedHealthcare? Cost Savings Get administrative credits when purchasing more than one plan from UnitedHealthcare. The more you bundle, the more you save. Convenience The advantages available when purchasing multiple products include: -One account management team -Simplified eligibility and enrollment process -Consolidated billing -One dedicated customer service line and member website Better Health To help your employees make better health care decisions, all members receive actionable health and wellness education. When you purchase medical and specialty products together, we leverage employee claims data to provide personalized recommendations. We call that approach Bridge2Health. - For individuals with specific chronic illnesses, our targeted outreach encourages them to receive care that can improve their health and reduce costs. - For members who file disability claims, case managers help manage their recovery so they can return to health and return to work. Bridge2Health is available to groups with medical coverage (except UMR clients)and one or more specialty products. Ask your consultant or UnitedHealthcare representative for participation requirements. Where else can you find as much value from one organization? Now is the time to discover the strength of our UnitedHealthcare Specialty Benefits product portfolio. About UnitedHealth Group® UnitedHealth Group is a diversified health and well-being company dedicated to helping the health care system work better. UnitedHealth Group's mission is to help people live healthier lives by: -Seeking to enhance the performance of the health system and improve the overall health and well-being of the people the company serves and their communities; -Working with health care professionals and other key partners to expand access to quality health care so people get the care they need at an affordable price; and -Supporting the physician/patient relationship and empowering people with the information, guidance and tools they need to make personal health choices and decisions. Page 469 of 715 City of Boynton Beach(FL) Dental Proposal Effective Date: October 1,2018 Incentive PPO Passive PPO Dental Services NEW6561500 NEW6561513 CS333 CS333 Legal Entity UnitedlHealthcare Insurance Company UnitedlHealthcare Insurance Company Primary Plan Primary Plan Non AL,LA,IVIS,TX AL,LA,IVIS,TX Only In Network Out of Network in Network_Out of Network ;'Periodic Oral Evaluation "'................................................................. ...................................100%..................................--------------------90%........................................ ' ...........................-----------100% Radiographs ------666/o--------- ----- i60% ----------idd%1 ----------------- -6- -b and Other Diagnostic Tests fdd% 9fi166% 100% ;'Dental -- - Prophylaxis(Cleaning) 100 o 100% 100% ......................................................................................................... �Fluoride Treatment 100% 6�o............................................. --------------------- ;Sealants - ----- 100% ,:Restorations(Amalgams or Composite)* 90% 70% 90% 90% ................. 6/o I------------�6�/o------------------------- ............................ ........................................90.......................... l'll""I'll""I'll",Ill""I'll"'I--------------------------- ---------�n----------- ,:Emergency Treatment/General Services Split Class Split Class Split Class........ la's s..........."""T----- Split Class .....General Services .PdjunctiveMOcclusal Guarcl 90% ------ ------------�6�/o------------------- 66�o---------------_._._._._._._._._._90%_._._._._._._-- .................... -- ............... ................................. ---------------- "I'l""I'll""I'll'll""I'll""I'll",'ll""I'll""I'l'll""I'll"I...................-------------------------- General Services Adjunctive Emer enc Treatment 90% 70% 1 90% I----------- ------------ --------------------------- General-' `-S-e'-r'v'ic'-es Aafu-i-6-6-it i've-Ct6e r 90% 70% 90% 90% Extractions'-------------------- 90% ------------7_0%---------------------------9-0-%---------- ...................90% Sim le ---------- --------------------------- ----------------------------- 1661.surgical extractions) .....................................901..................................... 70% 90% 90% Oral Surgery .......... '156'rio'do-n-ti-cs---------------------------------------- ......................................666�o....................................-------------�d&/o..........................................466�o............................-----------4'66�o------------ .....................................................................................---------------------------- ---------------------------- Endodontics 90% 70% 90% i 90% Emergency Treatment/General Services Split Class Split Class Split Class Split Class General Services-Adjunctive Anesthesia 60% 50% 60% ........................................................... ......... ---------------------- i'nia'y's'/'O'n'l'a'y's/'C'r'o'w,n's,........................ 60% 50%.............................................. ................ 1 ............. ---------------------- be n't'u"'r'e's and Removable Pro silhe"t,i'c s............................ ------------------------ ij�%-----------------------------------------------50%....... .................................. 1 - " '' .......... - . .........1 1 .. Fixed .. ] 6..'0% Pa ial Den6ures(Bridge4 ........ d%11111111111 " l""I'lll��'ll""I " ,.....'lI'll' d%". .1 Implants.................... . . . . . 50%. ......... 5 %......... .......... .....50%...... .............. .........5.0%'........... Orthodontia o o ---------- Orthodontia Eligibility ) Child Only(Up to Age 19) -------------------- Child Only(Up to Age 19 -------- ------------------------------ ...............................I ............... ;Deductible $25/$75 $25/$75 25/ 75 $2b/$(b ea'6a,@ 6i-opr6v'-,&-5 1[a--g----------------------------- -------------K--------------------------- - ........... ............................................ ----------------------------------------------------1, -------------- ---------------------- ........._._._._._._._._._._.NO_._._._._._._._._._._._. ....................... - Annual $2,000 $1,250 $2,000 $2,000 ----- --------------- -ifeii, ----------------------- ..$1,50.0 . $1,500 $1,500$ 1 500 ---------------------------------------------------------------------------------------------- ........ ... ........ ...................... ................................................................................................................ ingWadPeriodNone None 1-1-1-1-1-.............. Out i'of Network,Basis................ UCR 90th UCR 90th PPO Network Options PPO 30 Options PPO 30 ..................................................................................... ............................................................................................................................................................. Annual Roll-Over No No CMM- _ E plo E m mpjoy�----------------------------------------- 569 $34.97 1 $34.97 m 0 305 $97.82 1 $97.82 P_ 874 2 °Employer Contribution Contributory Contributory ,Participation Requirements 75%of Eligible Employees 75%of Eligible Employees --- -----------Requirements Dependent Chi ldren Coverage To Age 26 To Age 26 ;Contract Basis..... .. .... ... Fully Insured Fully Insured Benefit Period Basis--------------------------------------- Calendar Year Calendar Year Exclusions-and_Limitations---------------------- Standard Standard Broker Commissions 0% 0% 'Rate''G'uarantee.............................. 24 Months 24 Months - --- --- --- --- --- --- - Page 470 of 715 City of Boynton Beach (Fl-)JAsSUmptiorls General Assumptions -We reserve the right to change rates and/or plan provisions if the number of lives or volume of insurance change by more than 10%before,on,or after the effective date listed above or if factors used to generate this quote such as group demographics or effective date are changed,found to be incomplete or incorrect. Rates assume no changes in legislation or regulation that affects the benefits payable,eligibility or contract. Rates assume standard administrative services including Claims&Data processing,Enrollment&Billing,Customer Service,Case Management, Provider Relations,and Reporting. Assumed contract situs is Florida. Employees must be U.S.citizens or residents regularly working and living in the U.S. Coverage for U.S.citizens working outside of the U.S.must be approved in writing by us. Approval depends on locale and length of assignment. Employer's assumed primary business is classified as 9111. Rates may increase on renewal in accordance with the terms of the policy. Dental Assumptions Rates are valid for 90 days from 08/08/2018 or 10/01/2018,whichever is sooner. This premium may include state and federal taxes and fees. Quote assumes a complete product replacement. Rates listed above assume the plan designs quoted. Rates may change,if plan design changes. Our contract covers only those procedures performed in the United States. Please contact your sales representative for more details on the network quoted in your proposal. The In-and Out-of-Network Plan Deductibles,Maximums and Lifetime Ortho Maximums are combined. Participation in qualifying dental and vision plans must be 75 percent or greater of eligible medical employees for Packaged Savings to be activated. *Please contact your sales representative to confirm specific plan Restorations(Amalgams or Composite)coverage. Quote is based on Average Contract Size(ACS)of 1.76 United Healthcare reserves the right to adjust the above rates should enrollment or ACS fluctuate by+/-10%. Quote assumes our standard performance guarantees. A fully insured Incentive PPO product is not available in AL,LA,MS and TX Proposal assumesa third year rate cap of 4.00% Please note that the summary of benefits in this document provides a brief description of coverage.State mandates may preclude certain benefit plan design features. This is not a policy,certificate of insurance or coverage document. For complete details on coverage,exclusions,limitations and the terms under which coverage may continue,please contact your sales representative. Page 471 of 715 City of Boynton Beach (FL)JDisdaimers This proposal is valid for 90 days from the issued date, unless otherwise noted within this document. Brokers and agents may receive commissions, bonuses and other compensation for selling the products presented in this proposal. The cost of this compensation may be directly or indirectly reflected in the premium or fees for those products. Contact your broker and/or agent if you have questions regarding their compensation relating to products in this proposal. This proposal is subject to negotiation and execution of a written agreement,which will supersede the proposal contents. This proposal does not constitute an agreement, and is based on assumptions made from the written information in our possession and provided by you. We retain the right to modify our proposal if the information upon which this proposal is based is changed or is supplemented. We consider much of the information contained in the proposal to be proprietary or otherwise confidential, and are releasing this proposal to you on the understanding that you and your representatives will only use it, and any data included in the proposal, for the specific purpose of evaluating its content. If this is not consistent with your understanding, please notify us before reviewing the proposal. In addition, by accepting and reviewing the contents of this proposal, you and your agents or other designees agree, to the extent permitted by law, that certain information contained herein, or other information provided to you in connection with this proposal response or associated request for proposal (RFP), is proprietary and/or confidential to UnitedHealthcare and its related entities, and may not be copied, used, distributed or disclosed without prior written consent from an authorized representative of UnitedHealthcare, other than is necessary to evaluate this proposal. Page 472 of 715 I RESOLUTION NO. R18- 2 3 4 A RESOLUTION OF THE CITY COMMISSION OF 5 BOYNTON BEACH, FLORIDA, APPROVING AN 6 AGREEMENT WITH UNITEDHEALTHCARE 7 INSURANCE COMPANY FOR GROUP VISION 8 INSURANCE FROM OCTOBER 1, 2018 THROUGH 9 SEPTEMBER 30, 2021; AUTHORIZING THE CITY 10 MANAGER TO SIGN THE PROVIDER AGREEMENT 11 AND PROVIDING AN EFFECTIVE DATE. 12 13 14 WHEREAS, the City Commission of the City of Boynton Beach, upon 15 recommendation of staff, deems it to be in the best interests of City employees to approve a 16 Provider Agreement with UnitedHealthCare Insurance Company for the Vision Insurance 17 plan for a term commencing October 1, 2018 to September 30, 2021, for city employees. 18 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 19 THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 20 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed 21 as being true and correct and are hereby made a specific part of this Resolution upon 22 adoption hereof. 23 Section 2. The City Commission of the City of Boynton Beach, Florida does 24 hereby approve an Agreement with UnitedHealthCare Insurance Company for the Vision 25 Insurance plan for City employees for a term commencing October 1, 2018 to September 30, 26 2021, a copy of which is attached hereto as Exhibit"A". 27 Section 3. The City Manager is authorized to sign the Provider Agreement with 28 UnitedHealthCare Insurance Company. 29 - 1 - C:AProgram Files(X86)ANeevia.Com\DocconverterproATemp\NVDC\DODBI100-7558-4318-B798-3EDA793A6B4B\Boynton Beach.12132.1.Unitedhealthcare Vision Insurance 2018-21 - Reso.Docx Page 473 of 715 30 Section 4. That this Resolution shall become effective immediately upon passage. 31 PASSED AND ADOPTED this day of , 2018. 32 33 34 CITY OF BOYNTON BEACH, FLORIDA 35 36 YES NO 37 38 Mayor— Steven B. Grant 39 40 Vice Mayor— Christina L. Romelus 41 42 Commissioner—Mack McCray 43 44 Commissioner—Justin Katz 45 46 Commissioner—Joe Casello 47 48 49 VOTE 50 51 ATTEST: 52 53 54 55 Judith A. Pyle, CMC 56 City Clerk 57 58 59 60 (Corporate Seal) 61 62 -2— C:AProgram Files(X86)ANeevia.Com\DocconverterproATemp\NVDC\DODBI100-7558-4318-B798-3EDA793A6B4B\Boynton Beach.12132.1.Unitedhealthcare Vision Insurance 2018-21 - Reso.Docx Page 474 of 715 "DRAFT" SUBJECT TO REVISIONS PRIOR TO SIGNING. AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH AND BENEFITS PROVIDER THIS AGREEMENT is entered into between the City of Boynton Beach, hereinafter referred to as "the City", and UNITED HEALTHCARE INSURANCE COMPANY, hereinafter referred to as "PROVIDER", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. PROJECT DESIGNATION. The PROVIDER is retained by the City to provide Vision Insurance in connection with the RFP FOR GROUP MEDICAL, DENTAL, VISION, LIFE, LONG TERM DISABILITY AND SHORT TERM DISABILITY INSURANCE; RFP No.: 025- 1610-18/IT. 2. SCOPE OF SERVICES. PROVIDER agrees to perform the services, identified in Section II — Scope of Services and attached hereto as Exhibit A. 3. TIME FOR PERFORMANCE. Work under this agreement shall commence upon written notice by the City to the PROVIDER to proceed. PROVIDER shall perform all services and provide all work product required pursuant to this agreement upon written notice to proceed. 4. TERM: This Agreement shall be for an initial period of three (3) years commencing October 1, 2018 thru September 30, 2021. The City of Boynton Beach may extend the contract with the same terms and conditions for an additional, one-year renewal term subject to vendor acceptance, satisfactory performance and determination that renewal will be in the best interest of the City. At the City's request, the Firm shall continue services beyond the final expiration date as approved by the City Manager or City Commission. Such extension(s) shall not exceed a six-month period. The Firm shall be compensated at the rate in effect when this extension period is invoked by the City. 5. PAYMENT: The City will pay the PROVIDER, the fees as set forth in Exhibit B, Fees and Payments, which is attached hereto and made a part hereof. These fees will be paid by the City for completed work and for services rendered under this agreement as follows: a. Payment for the work provided by PROVIDER shall be made promptly on all invoices submitted to the City properly, provided that the total amount of payment to PROVIDER shall not exceed the total contract price without express written modification of the Agreement signed by the City Manager or her designee. b. The PROVIDER may submit invoices to the City once per month during the progress of the work for partial payment for project completed to date. Such invoices will be reviewed by the City, and upon approval thereof, payment will be made to the PROVIDER in the amount approved. c. Final payment of any balance due the PROVIDER of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. d. Payment as provided in this section by the City shall be full compensation for work performed, services rendered and for all materials, supplies, equipment and incidentals Page 475 of 715 necessary to complete the work. e. The PROVIDER'S records and accounts pertaining to this agreement are to be kept available for inspection by representatives of the City and State for a period of three (3) years after the termination of the Agreement. Copies shall be made available upon request. 6. OWNERSHIP AND USE OF DOCUMENTS. All documents, drawings, specifications and other materials produced by the Firm in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The PROVIDER shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with Firm's endeavors. 7. COMPLIANCE WITH LAWS. PROVIDER shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state and local laws, ordinances and regulations that are applicable to the services to be rendered under this agreement. 8. INDEMNIFICATION. PROVIDER shall indemnify, defend and hold harmless the City, its offices, agents and employees, from and against any and all claims, losses or liability, or any portion thereof, including fees and costs, arising from injury or death to persons, including injuries, sickness, disease or death to PROVI DER's own employees, or damage to property occasioned by a negligent act, omission or failure of the PROVIDER. 9. INSURANCE. The PROVIDER shall secure and maintain in force throughout the duration of this contract comprehensive general liability insurance with a minimum coverage of $1,000,000 per occurrence and $1,000,000 aggregate for personal injury; and $1,000,000 per occurrence/aggregate for property damage, and professional liability insurance in the amount of $1,000,000 per occurrence to $2,000,000 aggregate with defense costs in addition to limits; workers' compensation insurance, and vehicular liability insurance. Said general liability policy shall name the City of Boynton Beach as an "additional named insured" and shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice to the City. Certificates of coverage as required by this section shall be delivered to the City within fifteen (15) days of execution of this agreement. Professional Liability (Errors & Omissions) Insurance - Professional Liability Insurance with the limits of liability provided by such policy for each claim and on a claim made basis or on an occurrence basis to be no less than one million Dollars ($1,000,000) per occurrence with a limit of no less than two million dollars ($2,000,000) aggregate with a deductible per claim not to exceed ten percent (10%) of the limit of liability. Consultant shall notify the City in writing within thirty (30) days of any claim filed or made against its Professional Liability Insurance Policy. Consultant acknowledges that the City is relying on the competence of the Consultant to design the project to meet its functional intent. If it is determined during construction of the project that changes must be made due to Consultant's negligent errors and omissions, Consultant shall promptly rectify them at no cost to City and shall be responsible for additional costs, if any, of the project to the proportional extent caused by such negligent errors or omissions Page 476 of 715 10. INDEPENDENT CONTRACTOR. The PROVIDER and the City agree that the PROVIDER is an independent contractor with respect to the services provided pursuant to this agreement. Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither PROVIDER nor any employee of PROVIDER shall be entitled to any benefits accorded City employees by virtue of the services provided under this agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to PROVIDER, or any employee of PROVIDER. 11. COVENANT AGAINST CONTINGENT FEES. The PROVIDER warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the PROVIDER, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the PROVIDER, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the City shall have the right to annul this contract without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 12. DISCRIMINATION PROHIBITED. The PROVIDER, with regard to the work performed by it under this agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 13. ASSIGNMENT. The PROVIDER shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 14. NON-WAIVER. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 15. TERMINATION. a. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the PROVIDER. b. In the event of the death of a member, partner or officer of the PROVIDER, or any of its supervisory personnel assigned to the project, the surviving members of the PROVIDER hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the PROVIDER and the City, if the City so chooses. 16. DISPUTES. Any disputes that arise between the parties with respect to the performance of this Agreement, which cannot be resolved through negotiations, shall be submitted to a court of competent jurisdiction in Palm Beach County, Florida. This Agreement shall be construed under Florida Law. Page 477 of 715 17. NOTICES. Notices to the City of Boynton Beach shall be sent to the following address: Lori LaVerriere, City Manager City of Boynton Beach P.O. Box 310 Boynton Beach, FL 33425-0310 Notices to PROVIDER shall be sent to the following address: UNITED HEALTHCARE INSURANCE CO 185 Asylum Street Hartford, CT 06103-0450 18. INTEGRATED AGREEMENT. This agreement, together with attachments or addenda, represents the entire and integrated agreement between the City and the PROVIDER and supersedes all prior negotiations, representations, or agreements written or oral. This agreement may be amended only by written instrument signed by both City and PROVIDER. 19. PUBLIC RECORDS. Sealed documents received by the City in response to an invitation are exempt from public records disclosure until thirty (30) days after the opening of the Bid unless the City announces intent to award sooner, in accordance with Florida Statutes 119.07. The City is public agency subject to Chapter 119, Florida Statutes. The Contractor shall comply with Florida's Public Records Law. Specifically, the Contractor shall: A. Keep and maintain public records required by the CITY to perform the service; B. Upon request from the CITY's custodian of public records, provide the CITY with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119, Fla. Stat. or as otherwise provided by law; C. Ensure that public records that are exempt or that are confidential and exempt from public record disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and, following completion of the contract, Contractor shall destroy all copies of such confidential and exempt records remaining in its possession once the Contractor transfers the records in its possession to the CITY; and D. Upon completion of the contract, Contractor shall transfer to the CITY, at no cost to the CITY, all public records in Contractor's possession All records stored electronically by Contractor must be provided to the CITY, upon request from the CITY's custodian of public records, in a format that is compatible with the information technology systems of the CITY. Page 478 of 715 E. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS: JUDY PYLE, CITY CLERK PO BOX 310 BOYNTON BEACH, FLORIDA 33425-0310 561-742-6061 PYLEJ@BBFL.US 20. SCRUTINIZED COMPANIES -- 287.135 AND 215.473 By execution of this Agreement, Contractor certifies that Contractor is not participating in a boycott of Israel. Contractor further certifies that Contractor is not on the Scrutinized Companies that Boycott Israel list, not on the Scrutinized Companies with Activities in Sudan List, and not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has Contractor been engaged in business operations in Syria. Subject to limited exceptions provided in state law, the City will not contract for the provision of goods or services with any scrutinized company referred to above. Submitting a false certification shall be deemed a material breach of contract. The City shall provide notice, in writing, to Contractor of the City's determination concerning the false certification. Contractor shall have five (5) days from receipt of notice to refute the false certification allegation. If such false certification is discovered during the active contract term, Contractor shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination of false certification was made in error. If Contractor does not demonstrate that the City's determination of false certification was made in error then the City shall have the right to terminate the contract and seek civil remedies pursuant to Section 287.135, Florida Statutes, as amended from time to time. THE REMAINDER OF THE PAGE IS INTENTIONALLY LEFT BLANK. Page 479 of 715 DATED this day of 20 CITY OF BOYNTON BEACH Lori LaVerriere, City Manager PROVIDER Attest/Authenticated: Title (Corporate Seal) Judy Pyle, City Clerk Approved as to Form: Attest/Authenticated: James A. Cherof, City Attorney Secretary Page 480 of 715 EXHIBIT A SCOPE OF SERVICES Ochs est. 1943 City of Boynton Beach Group Term Life and AD&D Insurance PLAN DESIGN ©2018 Ochs,Inc.All rights reserved. Page 2 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 481 of 715 DATE: August 13, 2018 PRESENTED BY: OCHS, INC., A SECURIAN COMPANY UNDERWRITTEN BY: Minnesota LIFE INSURANCE COMPANY ©2018 Ochs,Inc.All rights reserved. Page 3 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 482 of 715 City of Boynton Beach TABLE OF CONTENTS PLANDETAILS............................................................................................................................... 5 BASICTERM LIFE........................................................................................................................... 7 SUPPLEMENTAL TERM LIFE................................................................................................... 9 DEPENDENT TERM LIFE ........................................................................................................11 DEFINITIONS AND GUARANTEED ISSUE (GI) LIMITS ..........................................................................13 PROPOSAL TERMS AND CONDITIONS.................................................................................14 ©2018 Ochs,Inc.All rights reserved. Page 4 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 483 of 715 City of Boynton Beach PLAN DETAILS Group Term Life and AD&D Insurance October 1, 2018 to September 30, 2021 0Basic Term Life and AD&D • Supplemental Term Life and AD&D • Spouse Term Life and AD&D • Child Term Life Definitions McaZZINIMISEEM Class 1: All FulM""7 e Police 36 hours per week Lieutenants and Police Class 2: All Full-Time Active Exempt 36 hours per week Employees Class 3: All Full-Time Active Sworn Police 36 hours per week Officers, Detectives and Firefighters Class 4: All Full-Time Active Employees 36 hours per week excluding Police Lieutenants, Police Sergeants, Police Officers, Detectives, Firefighters, and Exempt Employees Class 5 All Retirees N/A Employee Eligibility r _ mr Classes 1 — 4: Basic Term Life and AD&D • Supplemental Term Life and AD&D • Spouse Term Life and AD&D • Child Term Life Class 5: Basic Term Life ©2018 Ochs,Inc.All rights reserved. Page 5 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 484 of 715 City of Boynton Beach Funding Classes 1 — 4: Employer Paid • Basic Term Life and AD&D Employee Paid • Supplemental Term Life and AD&D • Spouse Term Life and AD&D • Child Term Life Class 5: Employer Paid • Basic Term Life ©2018 Ochs,Inc.All rights reserved. Page 6 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 485 of 715 City of Boynton Beach ASIC TERM LIFE Plan Design Description Benefit Summary Class 1: $60,000 Class 2: $50,000 Class 3: $35,000 Class 4: $10,000 Class 5 �.$3 000 Basic Life Age Reduction Schedule Classes 1 4 �_.. 70 _..._..._.. 67% Guaranteed Issue (GI) and EOI Requirements Current Insureds All coverage is grandfathered and guaranteed _........ _......_. New Employees All coverage is guaranteed for new employees if elected within 31 days of initial eligibility Accidental Death and Dismemberment (AD&D) Benefit Matches life amount for death with benefit schedule for dismemberment; includes the following additional benefits: • Airbag - Lesser of 10% or $10,000 • Seatbelt - Lesser of 20% or $20,000 • Repatriation - Lesser of actual cost or $5,000 • Line of Duty - Principal sum increases by 100% up to $100,000 AD&D Dismemberment • , , Schedule of Benefits Life 100% (member is defined as hand, Two or more members 100% foot, or eye) Quadriplegia 100% Speech and hearing 100% ©2018 Ochs,Inc.All rights reserved. Page 7 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 486 of 715 City of Boynton Beach Paraplegia 75% One member 50% Speech 50% Hearing 50% Hemiplegia 50% Thumb & index finger of same 25% hand Additional Plan Benefits Waiver of Premium Premiums waived for active employees disabled prior to age 70 and continues until the earlier of retirement, recovery, or age 70; provision includes a six (6) month elimination period and is not available with ported coverage. Accelerated Death Benefit Allows terminally ill insureds with a life expectancy of 12 months or less to accelerate up to 100% of the face amount up to $1,000,000 (Basic and Supplemental combined). Portability Allows insureds to continue coverage if they terminate employment or retire. Conversion Allows insureds to convert terminated coverage to an individual life insurance policy. ©2018 Ochs,Inc.All rights reserved. Page 8 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 487 of 715 City of Boynton Beach SUPPLEMENTAL TERM LIFE Supplemental Employee Life Benefit Summary Benefit $10,000 increments to a maximum of$500,000 Age Reductions None Guaranteed Issue (GI) and EOI Requirements Current Insureds All coverage is grandfathered and guaranteed New Employees $250,000 is guaranteed for new employees if elected within 31 days of initial eligibility Future Annual Enrollment Electing or increasing coverage requires EOI Qualified Status Change Electing or increasing coverage requires EOI Outside of GI opportunities Electing or increasing coverage requires EOI Accidental Death and Dismemberment (AD&D) Benefit Matches life amount for death with benefit schedule for dismemberment; includes the following additional benefits: • Airbag - Lesser of 10% or $10,000 • Seatbelt - Lesser of 20% or $20,000 • Repatriation - Lesser of actual cost or $5,000 • Line of Duty - Principal sum increases by 100% up to $100,000 Dismemberment Schedule of Benefits Life 100% (member is defined as hand, _.. ..._..._..._ Two or more members 1 100% foot, or eye) Quadriplegia 100% Speech and hearing 1 100% Paraplegia 75% One member 1 50% Speech 50% Hearing 1 50% Hemiplegia 50% Thumb & index finger of same hand 25%° ©2018 Ochs,Inc.All rights reserved. Page 9 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 488 of 715 City of Boynton Beach Additional Plan Benefits Waiver of Premium Available for employees disabled prior to age 70 and continues until retirement, recovery, or age 70; provision includes six (6) month elimination period and is not available with ported coverage. Accelerated Death Benefit Allows terminally ill insureds with a life expectancy of 12 months or less to accelerate up to 100% of the face amount up to $1,000,000 (Basic and Supplemental combined). Portability Allows insureds to continue coverage if they terminate employment or retire. Conversion Allows insureds to convert terminated coverage to an individual life insurance policy. ©2018 Ochs,Inc.All rights reserved. Page 10 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 489 of 715 City of Boynton Beach DEPENDENT TERM LIFE Dependent Eligibility r Spouse • A spouse is not eligible if they are also eligible for employee coverage Children • Live birth to 26 years;or physically or mentally disabled and incapable of self-support prior to attaining age 26 • A child may only be covered by one parent • If an employee's first eligible newborn child dies within 31 days of birth but prior to the employee enrolling for child life coverage, a benefit will be paid Supplemental Spouse Life Benefit Summary Benefit $5,000 increments to a maximum of $250,000, dependent coverage limited to 100% of employee's total amount. Age Reductions None AD&D Matches life amount for death with benefit schedule for dismemberment; includes the following additional benefits: • Airbag - Lesser of 10% or $10,000 • Seatbelt - Lesser of 20% or $20,000 • Repatriation - Lesser of actual cost or $5,000 • Line of Duty - Principal sum increases by 100% up to $100,000 Guaranteed Issue (GI) and EOI Requirements Current Insureds All coverage is grandfathered and guaranteed New Employees $50,000 is guaranteed for new employees if elected within 31 days of initial eligibility Future Annual Enrollment Electing or increasing coverage requires EOI Qualified Status Change $50,000 is guaranteed if elected within 31 days of Qualified Status Change Outside of GI opportunities Electing or Increasing coverage requires EOI ©2018 Ochs,Inc.All rights reserved. Page 11 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 490 of 715 City of Boynton Beach Supplemental Child Life Benefit Summary el Benefit $2,000, $5,000, $10,000 or $15,000, dependent coverage limited to 100% of employee's total amount. Guaranteed Issue (GI) and EOI Requirements Current Insureds All coverage is grandfathered and guaranteed One-time Open Enrollment All coverage is guaranteed if elected within 31 days of initial eligibility New Employees All coverage is guaranteed for new employees if elected within 31 days of initial eligibility Future Annual Enrollment All coverage is guaranteed at each annual enrollment Qualified Status Change All coverage is guaranteed if elected within 31 days of Qualified Status Change Outside of GI opportunities Electing or Increasing coverage requires EOI Additional Plan Benefits Waiver of Premium If an employee's premium is being waived under the Waiver of Premium provision, premiums for dependent coverage(s) the employee had as an active insured will be continued and waived as well. Accelerated Death Benefit Allows terminally ill insureds with a life expectancy of 12 months or less to accelerate up to 100% of the face amount up to $1,000,000 (Basic and Supplemental combined). Portability Allows spouse and children to continue coverage if employee terminates employment or retires. Conversion Allows insureds to convert terminated coverage to an individual life insurance policy. ©2018 Ochs,Inc.All rights reserved. Page 12 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 491 of 715 City of Boynton Beach DEFINITIONS AND GUARANTEED 15511E (GI) LIMITS IT11:11111 OEM rm . Current Insureds All current Basic coverage amounts are guaranteed and All employees in a benefit eligible carried over without providing evidence of insurability (EOI) class on the effective date of this . Employee: Supplemental amount in force prior to policy policy and their dependents effective date • Spouse: amount in force prior to policy effective date • Child: amount in force prior to policy effective date Future Annual Enrollment 0 Employee: Electing or increasing coverage requires EOI Benefit eligible employees and their • Spouse: Electing or increasing coverage requires EOI dependents 0 Child: All coverage is guaranteed at each annual enrollment New Employees Coverage is guaranteed up to the GI limits if elected within All employees who first become the 31-day new employee enrollment period benefit eligible after the effective e Employee: $250,000 is guaranteed date of this policy and their e Spouse: $50,000 is guaranteed dependents 0 Child: All coverage is guaranteed Qualified Status Change (QSC) Coverage is guaranteed up to the GI limits if elected within Dependents who become benefit 31 days of a qualifying status change eligible after the effective date of this a Employee: Not applicable policy (i.e. marriage, birth, adoption). e Spouse: $50,000 is guaranteed QSC are determined by the e Child: All coverage is guaranteed employer Outside of GI opportunities: Electing or increasing coverage requires Evidence of Insurability *GI limits include coverage currently in force. ©2018 Ochs,Inc.All rights reserved. Page 13 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 492 of 715 City of Boynton Beach PROPOSAL TERMS AND CONDITIONS • Quote is valid for 120 days and is based on census data submitted. If actual enrollment or plan design differs materially, we reserve the right to review and modify the rates as necessary. • Individuals may be covered only once under the group policy. Employees cannot also be insured as a spouse or child, a child can only be insured by one parent, and an individual cannot be insured as both an ex-employee and a current employee. • All increases are subject to the actively at work provision in the policy. • Non-participating (Fully pooled): The policyholder remits premiums at the stated rate. The policyholder will not receive any experience refunds. • Our proposal assumes that all lives will be transferred according to the chart below and that coverage will be provided on a no loss/no gain basis. Because the current plan has a waiver of premium provision, those eligible under that provision will continue to be insured by the prior carrier. Others will be insured by Minnesota Life. Disabled and on approved waiver of premium Incumbent Carrier Disabled and not yet approved waiver of premium Incumbent Carrier/Minnesota Life* Disabled and satisfying elimination period Incumbent Carrier/Minnesota Life* Absent due to disabling ailment Incumbent Carrier/Minnesota Life* Absent due to non-disabling ailment Minnesota Life On vacation Minnesota Life 1 On non-medical leave of absence Minnesota Life On excused absence(funeral, etc.) Minnesota Life 7At workw...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w. w....w...w...w...w...w...w...w...w.Minnesota Life ...w...w...w...w...w...w...w...w..� 'Our proposal assumes that employees on approved waiver of premium on the effective date will stay with the incumbent carrier under the current waiver of premium provision. If an employee is absent due to disability but not yet eligible or approved for waiver of premium,we recommend that premiums be paid to Minnesota Life. If the employee returns to work or otherwise does not satisfy the requirements for approved waiver of premium, Minnesota Life will be responsible for the ongoing life insurance coverage. If the employee remains disabled and satisfies the requirements for a waiver of premium claim,the claim should be filed with the incumbent carrier. Similarly, if the employee dies while totally disabled but before satisfying the waiting period for a waiver of premium claim,the death claim should be filed with the incumbent carrier. In any event,either Minnesota Life or the incumbent carrier will provide coverage for every insured employee. • We relied on information provided with the initial RFP and subsequent information after the RFP release to develop our proposal. If any information was incorrect or incomplete we reserve the right to review and adjust rates. • We reserve the right to review the appropriateness of the rates at any time in the event of plan design changes, modifications to the definition of eligible employees, or significant demographic changes in the group. We define significant changes to mean a change in the volume within a coverage or across coverages of more than 15%. Actives and retirees are considered independent coverages. The baseline for calculating the total change in volume will be the volume provided in the RFP ©2018 Ochs,Inc.All rights reserved. Page 14 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 493 of 715 City of Boynton Beach • Issued policies will comply with applicable state insurance laws and coverage restrictions or limits may apply. • Securian Financial Group is licensed to do business in the United States and our proposal covers employees working in the U.S. and U.S. citizens working abroad as expatriates. We're happy to discuss solutions for your non-U.S. citizens working outside the U.S. to meet the changing benefits needs of a global workforce. • If selected as a finalist, Securian Financial Group's legal counsel will review the specifics of any sample contract, service agreement, or terms & conditions language and provide a list of items to discuss with client's legal counsel. We have found that this process can be completed efficiently and result in a mutually agreeable contract. • It is the employer's obligation to determine the applicability of and compliance with any ERISA or DOL rules. Under Department of Labor rules, certain employee-pay-all group plans may not be subject to ERISA rules. However, the employer should consult counsel to determine if this plan falls within the exemption. Termination Term Life Terminates at earlier of retirement (unless eligible for retiree benefits), loss of eligibility, or termination of employment Life Exclusions Basic No exclusions Supplemental Suicide exclusion applies. This exclusion limits our liability to an amount equal to the premiums paid for an insured if the insured, whether sane or insane, dies by suicide within two years of the effective date of his or her insurance. For existing amounts transferred to our policy, the time insurance was in force under the prior policy(ies) will count toward this two year limitation. Ridered AD&D Exclusions (subject to situs state exclusions) In no event will we pay the accidental death or dismemberment benefit where the insured's death or dismemberment is caused directly or indirectly by, results from, or where there is a contribution from, any of the following: • Self-inflicted injury or self-destruction, whether sane or insane; or • Suicide or attempted suicide, whether sane or insane; or • The insured's participation in or attempt to commit a crime, assault, felony, or any illegal activity, regardless of any legal proceedings, or the absence of any legal proceedings, thereto; or • Bodily or mental infirmity, illness or disease; or • The use of alcohol, drugs, medications, poisons, gases, fumes or other substances taken, absorbed, inhaled, ingested or injected, unless taken upon the advice of a licensed physician in the verifiable prescribed manner and dosage; or ©2018 Ochs,Inc.All rights reserved. Page 15 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 494 of 715 City of Boynton Beach • Motor vehicle collision or accident where the insured is the operator of the motor vehicle and this insured's blood alcohol level meets or exceeds the level at which intoxication is defined in the state where the collision or accident occurred, regardless of any legal proceedings, or the absence of any legal proceedings, thereto; or • Infection, other than infection occurring simultaneously with, and as a direct result of, the accidental injury; or • Medical or surgical treatment or diagnostic procedures or any resulting complications; or • Travel in or descent from any aircraft, except as a fare-paying passenger on a regularly scheduled commercial flight on a licensed passenger aircraft carrier; or • War or any act of war, whether declared or undeclared; or • Service in the military of any nation. ©2018 Ochs,Inc.All rights reserved. Page 16 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 495 of 715 EXHIBIT B FEES AND PAYMENTS City of Boynton Beach LIFE PROPOSED RATES -COMPOSITE ACTIVE/RETIREE RATE BASIC AND SUPPLEMENTAL LIFE 000 I Active Life 698 $ 19,153,700 $ 0.085 $ 19,536.77 Retiree Life 87 $ 261,000 $ 0.085 $ 266.22 Basic Active AD&D 698 $ 19,153,700 $ 0.020 $ 4,596.89 Employee and Spouse Supplemental Life 515 $ 45,630,000m- M $ 142,345.20 Under 25 0.050 25-29 0.060 30-34 0.080 35-39 0.090 40-44 0.120 45-49 0.210 50-54 0.370 55-59 0.610 60-64 0.750 65-69 1.310 70-74 2.060 75" 2.380 Employee and Spouse Supplemental AD&D 385 $ 34,390,000 $ 0.020 $ 8,253.60 Child Life 141 $ 1,380,0001 $ 0.130 $ 2,152.80 Rate Guarantee:36 months Total Annual Premium $ 177,151.48 "Rates increase beyond age 75 and will be provided upon request. We offer the flexibilityto select both the Life and Disability proposals together, or to choose one proposal independently with no impact to the quoted rates. Please note,we have quoted our standard policy exclusions, rider definitions and portability provisions. Page 4796 of 715 Benefits City of Boynton Beach (FL) Issued on: August 8, 2018 UnitedHealthearer Page 497 of 715 City of Boynton Beach (FL)i Company Overview Why Choose UnitedHealthcare? Cost Savings Get administrative credits when purchasing more than one plan from UnitedHealthcare. The more you bundle, the more you save. Convenience The advantages available when purchasing multiple products include: -One account management team -Simplified eligibility and enrollment process -Consolidated billing -One dedicated customer service line and member website Better Health To help your employees make better health care decisions, all members receive actionable health and wellness education. When you purchase medical and specialty products together, we leverage employee claims data to provide personalized recommendations. We call that approach Bridge2Health. - For individuals with specific chronic illnesses, our targeted outreach encourages them to receive care that can improve their health and reduce costs. - For members who file disability claims, case managers help manage their recovery so they can return to health and return to work. Bridge2Health is available to groups with medical coverage (except UMR clients)and one or more specialty products. Ask your consultant or UnitedHealthcare representative for participation requirements. Where else can you find as much value from one organization? Now is the time to discover the strength of our UnitedHealthcare Specialty Benefits product portfolio. About UnitedHealth Group® UnitedHealth Group is a diversified health and well-being company dedicated to helping the health care system work better. UnitedHealth Group's mission is to help people live healthier lives by: -Seeking to enhance the performance of the health system and improve the overall health and well-being of the people the company serves and their communities; -Working with health care professionals and other key partners to expand access to quality health care so people get the care they need at an affordable price; and -Supporting the physician/patient relationship and empowering people with the information, guidance and tools they need to make personal health choices and decisions. Page 498 of 715 City of Boynton Beach(FL)iVision Proposal Effective Date: October 1,2018 VisionServices NEW_6561497 �,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,�,... Legal Company Primary Plan In Network Out of Network Contribution 100%Employer Paid Product Type Exam with Materials Network Type Standard Network Exam Co-pay $10 Not Applicable Material Co-pay (Frames/Spectacle Lenses or Necessary Contact $0 Not Applicable Lenses) Exams/Lenses/Frames/Contacts 12/12/24/12 Exam 100% Up to$40 Single Vision 100% Up to$40 Lined Bifocal 100% Up to$60 Lined Trifocal 100% Up to$80 Lenticular 100% Up to$80 Retail Frame Allowance Up to$130 Up to$45 Discount on Frame Overage 30% Not Applicable at participating providers mMill Contact Lens Material Allowance Up to$125 Up to$100 Contact Lens Fitting and Evaluation Allowance Up to$40 $0 Necessary Contact Lenses 100% Up to$210 W a a a Standard Scratch Coating, Covered-in-full Lens Options Polycarbonate Lenses for Not Applicable Children up to Age:19 Non-covered Lens Options Price Protection available for non-covered lens options ranging from 20-60%off retail pricing at participating providers (except where not permitted by state law). HE Additional Benefit(s) Retinal Screening Photography for Diabetics 2nd Exam Benefit for Diabetics Retinal Screenin otography for Diabetics 100% Not Applicable 2nd Exam Benefit for Diabetics $10 $40 01 "jili WE UnitedHealthcare is proud to add value to your vision care program by offering access to discounted laser vision Laser Vision Discount correction procedures through Laser Vision Network of America(LVNA). Members receive a discount of 15%off standard prices or 5%off promotional prices with any in-network surgeon. Em to ee 564 $4.27 Employee+FamilX 241...............................................................$13.:.01 805 ..... ........................................................................ a lAnnual Premium $66,524.28 Partici ation Re uirements 75%of Eligible Employees ...................................................................................................................................................................................................................................................... Dependent Children Coverage ToAge... 26..................................................................................................... ................................................................................................................................................................................... Contract Basis Fully Insured Benefit Period Basis Date of Service ..................................................................................................... Exclusions and Limitations Standard Broker Commissions 0% ....................................................................................................................................................................................................................... ..................................................................................................................................................................................................................................................... Rate Guarantee 36 Months Page 499 of 715 Lens Option Price Protection The list below outlines the maximum out of pocket charge a member may pay for particular non-covered lens options in-network, which reflect discounts of 20 to 60% of retail charges. In some cases members may pay less! Based on state guidelines, lens materials and options may not be available at these discounted prices at all provider locations. Scratch Warranty $10 Tint $14 UV Coating $16 Photochromic $67 Standard Anti-Reflective Coating $40 Premium Anti-Reflective Coating $80 Platinum Anti-Reflective Coating $90 Roll and Polish Edges $13 Standard Progressive $70 Deluxe Progressive $110 Premium Progressive $150 Platinum Progressive $250 High Index < 1.66 $53 High Index 1.66 - 1.73 $63 Polycarbonate ($0 for dependent children) $33 Prices reflected are subject to change. Page 500 of 715 City of Boynton Beach (FL) a ssumpwFons General Assumptions -We reserve the right to change rates and/or plan provisions if the number of lives or volume of insurance change by more than 10% before,on,or after the effective date listed above or if factors used to generate this quote such as group demographics or effective date are changed,found to be incomplete or incorrect. Rates assume no changes in legislation or regulation that affects the benefits payable,eligibility or contract. Rates assume standard administrative services including Claims&Data processing, Enrollment&Billing, Customer Service, Case Management, Provider Relations,and Reporting Assumed contract situs is Florida. Employees must be U.S.citizens or residents regularly working and living in the U.S. Coverage for U.S.citizens working outside of the U.S. must be approved in writing by us. Approval depends on locale and length of assignment. Employer's assumed primary business is classified as 9111 SIC Code. Rates may increase on renewal in accordance with the terms of the policy. Vision • • Rates are valid for 90 days from 08/08/2018 or 10/01/2018,whichever is sooner. This premium may include state and federal taxes and fees. Quote assumes a complete product replacement. Rates listed above are not included in quoted Medical rates(if applicable). Rates listed above assume plan designs quoted. Rates may change, if plan design changes. Participation in qualifying dental and vision plans must be 75 percent or greater of eligible medical employees for Packaged Savings to be activated. Please note that the summary of benefits in this document provides a brief description of coverage.State mandates may preclude certain benefit plan design features. This is not a policy,certificate of insurance or coverage document. For complete details on coverage,exclusions,limitations and the terms under which coverage may continue,please contact your sales representative. Page 501 of 715 City of Boynton Beach (FL)JDisdaimers This proposal is valid for 90 days from the issued date, unless otherwise noted within this document. Brokers and agents may receive commissions, bonuses and other compensation for selling the products presented in this proposal. The cost of this compensation may be directly or indirectly reflected in the premium or fees for those products. Contact your broker and/or agent if you have questions regarding their compensation relating to products in this proposal. This proposal is subject to negotiation and execution of a written agreement,which will supersede the proposal contents. This proposal does not constitute an agreement, and is based on assumptions made from the written information in our possession and provided by you. We retain the right to modify our proposal if the information upon which this proposal is based is changed or is supplemented. We consider much of the information contained in the proposal to be proprietary or otherwise confidential, and are releasing this proposal to you on the understanding that you and your representatives will only use it, and any data included in the proposal, for the specific purpose of evaluating its content. If this is not consistent with your understanding, please notify us before reviewing the proposal. In addition, by accepting and reviewing the contents of this proposal, you and your agents or other designees agree, to the extent permitted by law, that certain information contained herein, or other information provided to you in connection with this proposal response or associated request for proposal (RFP), is proprietary and/or confidential to UnitedHealthcare and its related entities, and may not be copied, used, distributed or disclosed without prior written consent from an authorized representative of UnitedHealthcare, other than is necessary to evaluate this proposal. Page 502 of 715 I RESOLUTION NO. R18- 2 3 4 A RESOLUTION OF THE CITY COMMISSION OF 5 BOYNTON BEACH, FLORIDA, APPROVING AN 6 AGREEMENT WITH MINNESOTA LIFE INSURANCE 7 COMPANY FOR GROUP LIFE INSURANCE AND 8 ACCIDENTAL DEATH & DISMEMBERMENT FROM 9 OCTOBER 1, 2018 THROUGH SEPTEMBER 30, 2021; 10 AUTHORIZING THE CITY MANAGER TO SIGN THE 11 PROVIDER AGREEMENT AND PROVIDING AN 12 EFFECTIVE DATE. 13 14 15 WHEREAS, the City Commission of the City of Boynton Beach, upon 16 recommendation of staff, deems it to be in the best interests of City employees to approve a 17 Provider Agreement with Minnesota Life Insurance Company for the Life Insurance and 18 Accidental Death & Dismemberment plan for a term commencing October 1, 2018 to 19 September 30, 2021, for city employees. 20 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 21 THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 22 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed 23 as being true and correct and are hereby made a specific part of this Resolution upon 24 adoption hereof. 25 Section 2. The City Commission of the City of Boynton Beach, Florida does 26 hereby approve an Agreement with Minnesota Life Insurance Company for the Life Insurance 27 and Accidental Death & Dismemberment plan for City employees for a term commencing 28 October 1, 2018 to September 30, 2021, a copy of which is attached hereto as Exhibit"A". 29 Section 3. The City Manager is authorized to sign the Provider Agreement with 30 Minnesota Life Insurance Company. - 1 - C:AProgram Files(X86)ANeevia.Com\DocconverterproATemp\NVDC\53A8CACE-7715-4DA5-A874-689D19710999\Boynton Beach.12133.1.Minnesota Life_Insurance_(ADD)_2018-21_- Reso.Docx Page 503 of 715 31 32 Section 4. That this Resolution shall become effective immediately upon passage. 33 PASSED AND ADOPTED this day of , 2018. 34 35 36 CITY OF BOYNTON BEACH, FLORIDA 37 38 YES NO 39 40 Mayor— Steven B. Grant 41 42 Vice Mayor— Christina L. Romelus 43 44 Commissioner—Mack McCray 45 46 Commissioner—Justin Katz 47 48 Commissioner—Joe Casello 49 50 51 VOTE 52 53 ATTEST: 54 55 56 57 Judith A. Pyle, CMC 58 City Clerk 59 60 61 62 (Corporate Seal) 63 64 -2— C:AProgram Files(X86)ANeevia.Com\DocconverterproATemp\NVDC\53A8CACE-7715-4DA5-A874-689D19710999\Boynton Beach.12133.1.Minnesota Life_Insurance_(ADD)_2018-21_- Reso.Docx Page 504 of 715 "DRAFT" SUBJECT TO REVISIONS PRIOR TO SIGNING. AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH AND BENEFITS PROVIDER THIS AGREEMENT is entered into between the City of Boynton Beach, hereinafter referred to as "the City", and MINNESOTA LIFE INSURANCE COMPANY, hereinafter referred to as "PROVIDER", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. PROJECT DESIGNATION. The PROVIDER is retained by the City to provide Basic Life and Accidental Death & Dismemberment (AD&D) Insurance in connection with the RFP FOR GROUP MEDICAL, DENTAL, VISION, LIFE, LONG TERM DISABILITY AND SHORT TERM DISABILITY INSURANCE; RFP No.: 025-1610-18/IT. 2. SCOPE OF SERVICES. PROVIDER agrees to perform the services, identified in Section II — Scope of Services and attached hereto as Exhibit A. 3. TIME FOR PERFORMANCE. Work under this agreement shall commence upon written notice by the City to the PROVIDER to proceed. PROVIDER shall perform all services and provide all work product required pursuant to this agreement upon written notice to proceed. 4. TERM: This Agreement shall be for an initial period of three (3) years commencing October 1, 2018 thru September 30, 2021. The City of Boynton Beach may extend the contract with the same terms and conditions for an additional, one-year renewal term subject to vendor acceptance, satisfactory performance and determination that renewal will be in the best interest of the City. At the City's request, the Firm shall continue services beyond the final expiration date as approved by the City Manager or City Commission. Such extension(s) shall not exceed a six-month period. The Firm shall be compensated at the rate in effect when this extension period is invoked by the City. 5. PAYMENT: The City will pay the PROVIDER, the fees as set forth in Exhibit B, Fees and Payments, which is attached hereto and made a part hereof. These fees will be paid by the City for completed work and for services rendered under this agreement as follows: a. Payment for the work provided by PROVIDER shall be made promptly on all invoices submitted to the City properly, provided that the total amount of payment to PROVIDER shall not exceed the total contract price without express written modification of the Agreement signed by the City Manager or her designee. b. The PROVIDER may submit invoices to the City once per month during the progress of the work for partial payment for project completed to date. Such invoices will be reviewed by the City, and upon approval thereof, payment will be made to the PROVIDER in the amount approved. c. Final payment of any balance due the PROVIDER of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. d. Payment as provided in this section by the City shall be full compensation for work performed, services rendered and for all materials, supplies, equipment and incidentals Page 505 of 715 necessary to complete the work. e. The PROVIDER'S records and accounts pertaining to this agreement are to be kept available for inspection by representatives of the City and State for a period of three (3) years after the termination of the Agreement. Copies shall be made available upon request. 6. OWNERSHIP AND USE OF DOCUMENTS. All documents, drawings, specifications and other materials produced by the Firm in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The PROVIDER shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with Firm's endeavors. 7. COMPLIANCE WITH LAWS. PROVIDER shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state and local laws, ordinances and regulations that are applicable to the services to be rendered under this agreement. 8. INDEMNIFICATION. PROVIDER shall indemnify, defend and hold harmless the City, its offices, agents and employees, from and against any and all claims, losses or liability, or any portion thereof, including fees and costs, arising from injury or death to persons, including injuries, sickness, disease or death to PROVI DER's own employees, or damage to property occasioned by a negligent act, omission or failure of the PROVIDER. 9. INSURANCE. The PROVIDER shall secure and maintain in force throughout the duration of this contract comprehensive general liability insurance with a minimum coverage of $1,000,000 per occurrence and $1,000,000 aggregate for personal injury; and $1,000,000 per occurrence/aggregate for property damage, and professional liability insurance in the amount of $1,000,000 per occurrence to $2,000,000 aggregate with defense costs in addition to limits; workers' compensation insurance, and vehicular liability insurance. Said general liability policy shall name the City of Boynton Beach as an "additional named insured" and shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice to the City. Certificates of coverage as required by this section shall be delivered to the City within fifteen (15) days of execution of this agreement. Professional Liability (Errors & Omissions) Insurance - Professional Liability Insurance with the limits of liability provided by such policy for each claim and on a claim made basis or on an occurrence basis to be no less than one million Dollars ($1,000,000) per occurrence with a limit of no less than two million dollars ($2,000,000) aggregate with a deductible per claim not to exceed ten percent (10%) of the limit of liability. Consultant shall notify the City in writing within thirty (30) days of any claim filed or made against its Professional Liability Insurance Policy. Consultant acknowledges that the City is relying on the competence of the Consultant to design the project to meet its functional intent. If it is determined during construction of the project that changes must be made due to Consultant's negligent errors and omissions, Consultant shall promptly rectify them at no cost to City and shall be responsible for additional costs, if any, of the project to the proportional extent caused by such negligent errors or omissions Page 506 of 715 10. INDEPENDENT CONTRACTOR. The PROVIDER and the City agree that the PROVIDER is an independent contractor with respect to the services provided pursuant to this agreement. Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither PROVIDER nor any employee of PROVIDER shall be entitled to any benefits accorded City employees by virtue of the services provided under this agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to PROVIDER, or any employee of PROVIDER. 11. COVENANT AGAINST CONTINGENT FEES. The PROVIDER warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the PROVIDER, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the PROVIDER, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the City shall have the right to annul this contract without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 12. DISCRIMINATION PROHIBITED. The PROVIDER, with regard to the work performed by it under this agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 13. ASSIGNMENT. The PROVIDER shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 14. NON-WAIVER. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 15. TERMINATION. a. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the PROVIDER. b. In the event of the death of a member, partner or officer of the PROVIDER, or any of its supervisory personnel assigned to the project, the surviving members of the PROVIDER hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the PROVIDER and the City, if the City so chooses. 16. DISPUTES. Any disputes that arise between the parties with respect to the performance of this Agreement, which cannot be resolved through negotiations, shall be submitted to a court of competent jurisdiction in Palm Beach County, Florida. This Agreement shall be construed under Florida Law. Page 507 of 715 17. NOTICES. Notices to the City of Boynton Beach shall be sent to the following address: Lori LaVerriere, City Manager City of Boynton Beach P.O. Box 310 Boynton Beach, FL 33425-0310 Notices to PROVIDER shall be sent to the following address: MINNESOTA LIFE INSURANCE COMPANY 400 Robert Street North St. Paul, MN 55101-2098 18. INTEGRATED AGREEMENT. This agreement, together with attachments or addenda, represents the entire and integrated agreement between the City and the PROVIDER and supersedes all prior negotiations, representations, or agreements written or oral. This agreement may be amended only by written instrument signed by both City and PROVIDER. 19. PUBLIC RECORDS. Sealed documents received by the City in response to an invitation are exempt from public records disclosure until thirty (30) days after the opening of the Bid unless the City announces intent to award sooner, in accordance with Florida Statutes 119.07. The City is public agency subject to Chapter 119, Florida Statutes. The Contractor shall comply with Florida's Public Records Law. Specifically, the Contractor shall: A. Keep and maintain public records required by the CITY to perform the service; B. Upon request from the CITY's custodian of public records, provide the CITY with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119, Fla. Stat. or as otherwise provided by law; C. Ensure that public records that are exempt or that are confidential and exempt from public record disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and, following completion of the contract, Contractor shall destroy all copies of such confidential and exempt records remaining in its possession once the Contractor transfers the records in its possession to the CITY; and D. Upon completion of the contract, Contractor shall transfer to the CITY, at no cost to the CITY, all public records in Contractor's possession All records stored electronically by Contractor must be provided to the CITY, upon request from the CITY's custodian of public records, in a format that is compatible with the information technology systems of the CITY. Page 508 of 715 E. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS: JUDY PYLE, CITY CLERK PO BOX 310 BOYNTON BEACH, FLORIDA 33425-0310 561-742-6061 PYLEJ@BBFL.US 20. SCRUTINIZED COMPANIES -- 287.135 AND 215.473 By execution of this Agreement, Contractor certifies that Contractor is not participating in a boycott of Israel. Contractor further certifies that Contractor is not on the Scrutinized Companies that Boycott Israel list, not on the Scrutinized Companies with Activities in Sudan List, and not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has Contractor been engaged in business operations in Syria. Subject to limited exceptions provided in state law, the City will not contract for the provision of goods or services with any scrutinized company referred to above. Submitting a false certification shall be deemed a material breach of contract. The City shall provide notice, in writing, to Contractor of the City's determination concerning the false certification. Contractor shall have five (5) days from receipt of notice to refute the false certification allegation. If such false certification is discovered during the active contract term, Contractor shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination of false certification was made in error. If Contractor does not demonstrate that the City's determination of false certification was made in error then the City shall have the right to terminate the contract and seek civil remedies pursuant to Section 287.135, Florida Statutes, as amended from time to time. THE REMAINDER OF THE PAGE IS INTENTIONALLY LEFT BLANK. Page 509 of 715 DATED this day of 20 CITY OF BOYNTON BEACH Lori LaVerriere, City Manager PROVIDER Attest/Authenticated: Title (Corporate Seal) Judy Pyle, City Clerk Approved as to Form: Attest/Authenticated: James A. Cherof, City Attorney Secretary Page 510 of 715 EXHIBIT A SCOPE OF SERVICES Ochs est. 1943 City of Boynton Beach Group Term Life and AD&D Insurance PLAN DESIGN ©2018 Ochs,Inc.All rights reserved. Page 2 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 511 of 715 DATE: August 13, 2018 PRESENTED BY: OCHS, INC., A SECURIAN COMPANY UNDERWRITTEN BY: Minnesota LIFE INSURANCE COMPANY ©2018 Ochs,Inc.All rights reserved. Page 3 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 512 of 715 City of Boynton Beach TABLE OF CONTENTS PLANDETAILS............................................................................................................................... 5 BASICTERM LIFE........................................................................................................................... 7 SUPPLEMENTAL TERM LIFE................................................................................................... 9 DEPENDENT TERM LIFE ........................................................................................................11 DEFINITIONS AND GUARANTEED ISSUE (GI) LIMITS ..........................................................................13 PROPOSAL TERMS AND CONDITIONS.................................................................................14 ©2018 Ochs,Inc.All rights reserved. Page 4 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 513 of 715 City of Boynton Beach PLAN DETAILS Group Term Life and AD&D Insurance October 1, 2018 to September 30, 2021 0Basic Term Life and AD&D • Supplemental Term Life and AD&D • Spouse Term Life and AD&D • Child Term Life Definitions McaZZINIMISEEM Class 1: All FulM""7 e Police 36 hours per week Lieutenants and Police Class 2: All Full-Time Active Exempt 36 hours per week Employees Class 3: All Full-Time Active Sworn Police 36 hours per week Officers, Detectives and Firefighters Class 4: All Full-Time Active Employees 36 hours per week excluding Police Lieutenants, Police Sergeants, Police Officers, Detectives, Firefighters, and Exempt Employees Class 5 All Retirees N/A Employee Eligibility r _ mr Classes 1 — 4: Basic Term Life and AD&D • Supplemental Term Life and AD&D • Spouse Term Life and AD&D • Child Term Life Class 5: Basic Term Life ©2018 Ochs,Inc.All rights reserved. Page 5 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 514 of 715 City of Boynton Beach Funding Classes 1 — 4: Employer Paid • Basic Term Life and AD&D Employee Paid • Supplemental Term Life and AD&D • Spouse Term Life and AD&D • Child Term Life Class 5: Employer Paid • Basic Term Life ©2018 Ochs,Inc.All rights reserved. Page 6 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 515 of 715 City of Boynton Beach ASIC TERM LIFE Plan Design Description Benefit Summary Class 1: $60,000 Class 2: $50,000 Class 3: $35,000 Class 4: $10,000 Class 5 �.$3 000 Basic Life Age Reduction Schedule Classes 1 4 �_.. 70 _..._..._.. 67% Guaranteed Issue (GI) and EOI Requirements Current Insureds All coverage is grandfathered and guaranteed _........ _......_. New Employees All coverage is guaranteed for new employees if elected within 31 days of initial eligibility Accidental Death and Dismemberment (AD&D) Benefit Matches life amount for death with benefit schedule for dismemberment; includes the following additional benefits: • Airbag - Lesser of 10% or $10,000 • Seatbelt - Lesser of 20% or $20,000 • Repatriation - Lesser of actual cost or $5,000 • Line of Duty - Principal sum increases by 100% up to $100,000 AD&D Dismemberment • , , Schedule of Benefits Life 100% (member is defined as hand, Two or more members 100% foot, or eye) Quadriplegia 100% Speech and hearing 100% ©2018 Ochs,Inc.All rights reserved. Page 7 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 516 of 715 City of Boynton Beach Paraplegia 75% One member 50% Speech 50% Hearing 50% Hemiplegia 50% Thumb & index finger of same 25% hand Additional Plan Benefits Waiver of Premium Premiums waived for active employees disabled prior to age 70 and continues until the earlier of retirement, recovery, or age 70; provision includes a six (6) month elimination period and is not available with ported coverage. Accelerated Death Benefit Allows terminally ill insureds with a life expectancy of 12 months or less to accelerate up to 100% of the face amount up to $1,000,000 (Basic and Supplemental combined). Portability Allows insureds to continue coverage if they terminate employment or retire. Conversion Allows insureds to convert terminated coverage to an individual life insurance policy. ©2018 Ochs,Inc.All rights reserved. Page 8 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 517 of 715 City of Boynton Beach SUPPLEMENTAL TERM LIFE Supplemental Employee Life Benefit Summary Benefit $10,000 increments to a maximum of$500,000 Age Reductions None Guaranteed Issue (GI) and EOI Requirements Current Insureds All coverage is grandfathered and guaranteed New Employees $250,000 is guaranteed for new employees if elected within 31 days of initial eligibility Future Annual Enrollment Electing or increasing coverage requires EOI Qualified Status Change Electing or increasing coverage requires EOI Outside of GI opportunities Electing or increasing coverage requires EOI Accidental Death and Dismemberment (AD&D) Benefit Matches life amount for death with benefit schedule for dismemberment; includes the following additional benefits: • Airbag - Lesser of 10% or $10,000 • Seatbelt - Lesser of 20% or $20,000 • Repatriation - Lesser of actual cost or $5,000 • Line of Duty - Principal sum increases by 100% up to $100,000 Dismemberment Schedule of Benefits Life 100% (member is defined as hand, _.. ..._..._..._ Two or more members 1 100% foot, or eye) Quadriplegia 100% Speech and hearing 1 100% Paraplegia 75% One member 1 50% Speech 50% Hearing 1 50% Hemiplegia 50% Thumb & index finger of same hand 25%° ©2018 Ochs,Inc.All rights reserved. Page 9 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 518 of 715 City of Boynton Beach Additional Plan Benefits Waiver of Premium Available for employees disabled prior to age 70 and continues until retirement, recovery, or age 70; provision includes six (6) month elimination period and is not available with ported coverage. Accelerated Death Benefit Allows terminally ill insureds with a life expectancy of 12 months or less to accelerate up to 100% of the face amount up to $1,000,000 (Basic and Supplemental combined). Portability Allows insureds to continue coverage if they terminate employment or retire. Conversion Allows insureds to convert terminated coverage to an individual life insurance policy. ©2018 Ochs,Inc.All rights reserved. Page 10 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 519 of 715 City of Boynton Beach DEPENDENT TERM LIFE Dependent Eligibility r Spouse • A spouse is not eligible if they are also eligible for employee coverage Children • Live birth to 26 years;or physically or mentally disabled and incapable of self-support prior to attaining age 26 • A child may only be covered by one parent • If an employee's first eligible newborn child dies within 31 days of birth but prior to the employee enrolling for child life coverage, a benefit will be paid Supplemental Spouse Life Benefit Summary Benefit $5,000 increments to a maximum of $250,000, dependent coverage limited to 100% of employee's total amount. Age Reductions None AD&D Matches life amount for death with benefit schedule for dismemberment; includes the following additional benefits: • Airbag - Lesser of 10% or $10,000 • Seatbelt - Lesser of 20% or $20,000 • Repatriation - Lesser of actual cost or $5,000 • Line of Duty - Principal sum increases by 100% up to $100,000 Guaranteed Issue (GI) and EOI Requirements Current Insureds All coverage is grandfathered and guaranteed New Employees $50,000 is guaranteed for new employees if elected within 31 days of initial eligibility Future Annual Enrollment Electing or increasing coverage requires EOI Qualified Status Change $50,000 is guaranteed if elected within 31 days of Qualified Status Change Outside of GI opportunities Electing or Increasing coverage requires EOI ©2018 Ochs,Inc.All rights reserved. Page 11 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 520 of 715 City of Boynton Beach Supplemental Child Life Benefit Summary el Benefit $2,000, $5,000, $10,000 or $15,000, dependent coverage limited to 100% of employee's total amount. Guaranteed Issue (GI) and EOI Requirements Current Insureds All coverage is grandfathered and guaranteed One-time Open Enrollment All coverage is guaranteed if elected within 31 days of initial eligibility New Employees All coverage is guaranteed for new employees if elected within 31 days of initial eligibility Future Annual Enrollment All coverage is guaranteed at each annual enrollment Qualified Status Change All coverage is guaranteed if elected within 31 days of Qualified Status Change Outside of GI opportunities Electing or Increasing coverage requires EOI Additional Plan Benefits Waiver of Premium If an employee's premium is being waived under the Waiver of Premium provision, premiums for dependent coverage(s) the employee had as an active insured will be continued and waived as well. Accelerated Death Benefit Allows terminally ill insureds with a life expectancy of 12 months or less to accelerate up to 100% of the face amount up to $1,000,000 (Basic and Supplemental combined). Portability Allows spouse and children to continue coverage if employee terminates employment or retires. Conversion Allows insureds to convert terminated coverage to an individual life insurance policy. ©2018 Ochs,Inc.All rights reserved. Page 12 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 521 of 715 City of Boynton Beach DEFINITIONS AND GUARANTEED 15511E (GI) LIMITS IT11:11111 OEM rm . Current Insureds All current Basic coverage amounts are guaranteed and All employees in a benefit eligible carried over without providing evidence of insurability (EOI) class on the effective date of this . Employee: Supplemental amount in force prior to policy policy and their dependents effective date • Spouse: amount in force prior to policy effective date • Child: amount in force prior to policy effective date Future Annual Enrollment 0 Employee: Electing or increasing coverage requires EOI Benefit eligible employees and their • Spouse: Electing or increasing coverage requires EOI dependents 0 Child: All coverage is guaranteed at each annual enrollment New Employees Coverage is guaranteed up to the GI limits if elected within All employees who first become the 31-day new employee enrollment period benefit eligible after the effective e Employee: $250,000 is guaranteed date of this policy and their e Spouse: $50,000 is guaranteed dependents 0 Child: All coverage is guaranteed Qualified Status Change (QSC) Coverage is guaranteed up to the GI limits if elected within Dependents who become benefit 31 days of a qualifying status change eligible after the effective date of this e Employee: Not applicable policy (i.e. marriage, birth, adoption). e Spouse: $50,000 is guaranteed QSC are determined by the e Child: All coverage is guaranteed employer Outside of GI opportunities: Electing or increasing coverage requires Evidence of Insurability *GI limits include coverage currently in force. ©2018 Ochs,Inc.All rights reserved. Page 13 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 522 of 715 City of Boynton Beach PROPOSAL TERMS AND CONDITIONS • Quote is valid for 120 days and is based on census data submitted. If actual enrollment or plan design differs materially, we reserve the right to review and modify the rates as necessary. • Individuals may be covered only once under the group policy. Employees cannot also be insured as a spouse or child, a child can only be insured by one parent, and an individual cannot be insured as both an ex-employee and a current employee. • All increases are subject to the actively at work provision in the policy. • Non-participating (Fully pooled): The policyholder remits premiums at the stated rate. The policyholder will not receive any experience refunds. • Our proposal assumes that all lives will be transferred according to the chart below and that coverage will be provided on a no loss/no gain basis. Because the current plan has a waiver of premium provision, those eligible under that provision will continue to be insured by the prior carrier. Others will be insured by Minnesota Life. Disabled and on approved waiver of premium Incumbent Carrier Disabled and not yet approved waiver of premium Incumbent Carrier/Minnesota Life* Disabled and satisfying elimination period Incumbent Carrier/Minnesota Life* Absent due to disabling ailment Incumbent Carrier/Minnesota Life* Absent due to non-disabling ailment Minnesota Life On vacation Minnesota Life 1 On non-medical leave of absence Minnesota Life On excused absence(funeral, etc.) Minnesota Life 7At workw...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w...w. w....w...w...w...w...w...w...w...w.Minnesota Life ...w...w...w...w...w...w...w...w..� 'Our proposal assumes that employees on approved waiver of premium on the effective date will stay with the incumbent carrier under the current waiver of premium provision. If an employee is absent due to disability but not yet eligible or approved for waiver of premium,we recommend that premiums be paid to Minnesota Life. If the employee returns to work or otherwise does not satisfy the requirements for approved waiver of premium, Minnesota Life will be responsible for the ongoing life insurance coverage. If the employee remains disabled and satisfies the requirements for a waiver of premium claim,the claim should be filed with the incumbent carrier. Similarly, if the employee dies while totally disabled but before satisfying the waiting period for a waiver of premium claim,the death claim should be filed with the incumbent carrier. In any event,either Minnesota Life or the incumbent carrier will provide coverage for every insured employee. • We relied on information provided with the initial RFP and subsequent information after the RFP release to develop our proposal. If any information was incorrect or incomplete we reserve the right to review and adjust rates. • We reserve the right to review the appropriateness of the rates at any time in the event of plan design changes, modifications to the definition of eligible employees, or significant demographic changes in the group. We define significant changes to mean a change in the volume within a coverage or across coverages of more than 15%. Actives and retirees are considered independent coverages. The baseline for calculating the total change in volume will be the volume provided in the RFP ©2018 Ochs,Inc.All rights reserved. Page 14 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 523 of 715 City of Boynton Beach • Issued policies will comply with applicable state insurance laws and coverage restrictions or limits may apply. • Securian Financial Group is licensed to do business in the United States and our proposal covers employees working in the U.S. and U.S. citizens working abroad as expatriates. We're happy to discuss solutions for your non-U.S. citizens working outside the U.S. to meet the changing benefits needs of a global workforce. • If selected as a finalist, Securian Financial Group's legal counsel will review the specifics of any sample contract, service agreement, or terms & conditions language and provide a list of items to discuss with client's legal counsel. We have found that this process can be completed efficiently and result in a mutually agreeable contract. • It is the employer's obligation to determine the applicability of and compliance with any ERISA or DOL rules. Under Department of Labor rules, certain employee-pay-all group plans may not be subject to ERISA rules. However, the employer should consult counsel to determine if this plan falls within the exemption. Termination Term Life Terminates at earlier of retirement (unless eligible for retiree benefits), loss of eligibility, or termination of employment Life Exclusions Basic No exclusions Supplemental Suicide exclusion applies. This exclusion limits our liability to an amount equal to the premiums paid for an insured if the insured, whether sane or insane, dies by suicide within two years of the effective date of his or her insurance. For existing amounts transferred to our policy, the time insurance was in force under the prior policy(ies) will count toward this two year limitation. Ridered AD&D Exclusions (subject to situs state exclusions) In no event will we pay the accidental death or dismemberment benefit where the insured's death or dismemberment is caused directly or indirectly by, results from, or where there is a contribution from, any of the following: • Self-inflicted injury or self-destruction, whether sane or insane; or • Suicide or attempted suicide, whether sane or insane; or • The insured's participation in or attempt to commit a crime, assault, felony, or any illegal activity, regardless of any legal proceedings, or the absence of any legal proceedings, thereto; or • Bodily or mental infirmity, illness or disease; or • The use of alcohol, drugs, medications, poisons, gases, fumes or other substances taken, absorbed, inhaled, ingested or injected, unless taken upon the advice of a licensed physician in the verifiable prescribed manner and dosage; or ©2018 Ochs,Inc.All rights reserved. Page 15 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 524 of 715 City of Boynton Beach • Motor vehicle collision or accident where the insured is the operator of the motor vehicle and this insured's blood alcohol level meets or exceeds the level at which intoxication is defined in the state where the collision or accident occurred, regardless of any legal proceedings, or the absence of any legal proceedings, thereto; or • Infection, other than infection occurring simultaneously with, and as a direct result of, the accidental injury; or • Medical or surgical treatment or diagnostic procedures or any resulting complications; or • Travel in or descent from any aircraft, except as a fare-paying passenger on a regularly scheduled commercial flight on a licensed passenger aircraft carrier; or • War or any act of war, whether declared or undeclared; or • Service in the military of any nation. ©2018 Ochs,Inc.All rights reserved. Page 16 Ochs,Inc.,A Securian Company Version 1.4 Underwritten by Minnesota Life Insurance Company Page 525 of 715 EXHIBIT B FEES AND PAYMENTS City of Boynton Beach LIFE PROPOSED RATES -COMPOSITE ACTIVE/RETIREE RATE BASIC AND SUPPLEMENTAL LIFE 000 I Active Life 698 $ 19,153,700 $ 0.085 $ 19,536.77 Retiree Life 87 $ 261,000 $ 0.085 $ 266.22 Basic Active AD&D 698 $ 19,153,700 $ 0.020 $ 4,596.89 Employee and Spouse Supplemental Life 515 $ 45,630,000m- M $ 142,345.20 Under 25 0.050 25-29 0.060 30-34 0.080 35-39 0.090 40-44 0.120 45-49 0.210 50-54 0.370 55-59 0.610 60-64 0.750 65-69 1.310 70-74 2.060 75" 2.380 Employee and Spouse Supplemental AD&D 385 $ 34,390,000 $ 0.020 $ 8,253.60 Child Life 141 $ 1,380,0001 $ 0.130 $ 2,152.80 Rate Guarantee:36 months Total Annual Premium $ 177,151.48 "Rates increase beyond age 75 and will be provided upon request. We offer the flexibilityto select both the Life and Disability proposals together, or to choose one proposal independently with no impact to the quoted rates. Please note,we have quoted our standard policy exclusions, rider definitions and portability provisions. Page 626 of 715 I RESOLUTION NO. R18- 2 3 4 A RESOLUTION OF THE CITY COMMISSION OF 5 BOYNTON BEACH, FLORIDA, APPROVING AN 6 AGREEMENT WITH UNUM LIFE INSURANCE 7 COMPANY OF AMERICA (UNUM) FOR GROUP LONG 8 TERM DISABILITY INSURANCE FROM OCTOBER 1, 9 2018 THROUGH SEPTEMBER 30, 2020; AUTHORIZING 10 THE CITY MANAGER TO SIGN THE PROVIDER 11 AGREEMENT AND PROVIDING AN EFFECTIVE 12 DATE. 13 14 15 WHEREAS, the City Commission of the City of Boynton Beach, upon 16 recommendation of staff, deems it to be in the best interests of City employees to approve a 17 Provider Agreement with Unum for the Long Term Disability Insurance plan for a term 18 commencing October 1, 2018 to September 30, 2020, for city employees. 19 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 20 THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 21 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed 22 as being true and correct and are hereby made a specific part of this Resolution upon 23 adoption hereof. 24 Section 2. The City Commission of the City of Boynton Beach, Florida does 25 hereby approve an Agreement with Unum for the Long Term Disability Insurance plan for 26 City employees for a term commencing October 1, 2018 to September 30, 2020, a copy of 27 which is attached hereto as Exhibit"A". 28 Section 3. The City Manager is authorized to sign the Provider Agreement with 29 Unum. 30 - 1 - C:AProgram Files(X86)ANeevia.Com\DocconverterproATemp\NVDC\18EBFCF3-E2C2-4CAB-ABD7-D6456CCBF682\Boynton Beach.12134.1.Unum_Long_Term_Disability_Insurance 2018-20- Reso.Docx Page 527 of 715 31 Section 4. That this Resolution shall become effective immediately upon passage. 32 PASSED AND ADOPTED this day of , 2018. 33 34 35 CITY OF BOYNTON BEACH, FLORIDA 36 37 YES NO 38 39 Mayor— Steven B. Grant 40 41 Vice Mayor— Christina L. Romelus 42 43 Commissioner—Mack McCray 44 45 Commissioner—Justin Katz 46 47 Commissioner—Joe Casello 48 49 50 VOTE 51 52 ATTEST: 53 54 55 56 Judith A. Pyle, CMC 57 City Clerk 58 59 60 61 (Corporate Seal) 62 63 -2— C:AProgram Files(X86)ANeevia.Com\DocconverterproATemp\NVDC\18EBFCF3-E2C2-4CAB-ABD7-D6456CCBF682\Boynton Beach.12134.1.Unum_Long_Term_Disability_Insurance 2018-20- Reso.Docx Page 528 of 715 "DRAFT" SUBJECT TO REVISIONS PRIOR TO SIGNING. AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH AND BENEFITS PROVIDER THIS AGREEMENT is entered into between the City of Boynton Beach, hereinafter referred to as "the City", and UNUM LIFE INSURANCE COMPANY OF AMERICA, hereinafter referred to as "PROVIDER", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. PROJECT DESIGNATION. The PROVIDER is retained by the City to provide Long Term Disability Disability Insurance in connection with the RFP FOR GROUP MEDICAL, DENTAL, VISION, LIFE, LONG TERM DISABILITY AND SHORT TERM DISABILITY INSURANCE; RFP No.: 025-1610-18/IT. 2. SCOPE OF SERVICES. PROVIDER agrees to perform the services, identified in LONG TERM DISABILITY PROPOSAL and attached hereto as Exhibit A. 3. TIME FOR PERFORMANCE. Work under this agreement shall commence upon written notice by the City to the PROVIDER to proceed. PROVIDER shall perform all services and provide all work product required pursuant to this agreement upon written notice to proceed. 4. TERM: This Agreement shall be for an initial period of two (2) years commencing October 1, 2018 thru September 30, 2020. The City of Boynton Beach may extend the contract with the same terms and conditions for two (2) additional, one-year renewal terms subject to vendor acceptance, satisfactory performance and determination that renewal will be in the best interest of the City. At the City's request, the Firm shall continue services beyond the final expiration date as approved by the City Manager or City Commission. Such extension(s) shall not exceed a six-month period. The Firm shall be compensated at the rate in effect when this extension period is invoked by the City. 5. PAYMENT: The City will pay the PROVIDER, the fees as set forth in Exhibit A, LONG TERM DISABILITY PROPOSAL, which is attached hereto and made a part hereof. These fees will be paid by the City for completed work and for services rendered under this agreement as follows: a. Payment for the work provided by PROVIDER shall be made promptly on all invoices submitted to the City properly, provided that the total amount of payment to PROVIDER shall not exceed the total contract price without express written modification of the Agreement signed by the City Manager or her designee. b. The PROVIDER may submit invoices to the City once per month during the progress of the work for partial payment for project completed to date. Such invoices will be reviewed by the City, and upon approval thereof, payment will be made to the PROVIDER in the amount approved. c. Final payment of any balance due the PROVIDER of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. d. Payment as provided in this section by the City shall be full compensation for work performed, services rendered and for all materials, supplies, equipment and incidentals Page 529 of 715 necessary to complete the work. e. The PROVIDER'S records and accounts pertaining to this agreement are to be kept available for inspection by representatives of the City and State for a period of three (3) years after the termination of the Agreement. Copies shall be made available upon request. 6. OWNERSHIP AND USE OF DOCUMENTS. All documents, drawings, specifications and other materials produced by the Firm in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The PROVIDER shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with Firm's endeavors. 7. COMPLIANCE WITH LAWS. PROVIDER shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state and local laws, ordinances and regulations that are applicable to the services to be rendered under this agreement. 8. INDEMNIFICATION. PROVIDER shall indemnify, defend and hold harmless the City, its offices, agents and employees, from and against any and all claims, losses or liability, or any portion thereof, including fees and costs, arising from injury or death to persons, including injuries, sickness, disease or death to PROVI DER's own employees, or damage to property occasioned by a negligent act, omission or failure of the PROVIDER. 9. INSURANCE. The PROVIDER shall secure and maintain in force throughout the duration of this contract comprehensive general liability insurance with a minimum coverage of $1,000,000 per occurrence and $1,000,000 aggregate for personal injury; and $1,000,000 per occurrence/aggregate for property damage, and professional liability insurance in the amount of $1,000,000 per occurrence to $2,000,000 aggregate with defense costs in addition to limits; workers' compensation insurance, and vehicular liability insurance. Said general liability policy shall name the City of Boynton Beach as an "additional named insured" and shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice to the City. Certificates of coverage as required by this section shall be delivered to the City within fifteen (15) days of execution of this agreement. Professional Liability (Errors & Omissions) Insurance - Professional Liability Insurance with the limits of liability provided by such policy for each claim and on a claim made basis or on an occurrence basis to be no less than one million Dollars ($1,000,000) per occurrence with a limit of no less than two million dollars ($2,000,000) aggregate with a deductible per claim not to exceed ten percent (10%) of the limit of liability. Consultant shall notify the City in writing within thirty (30) days of any claim filed or made against its Professional Liability Insurance Policy. Consultant acknowledges that the City is relying on the competence of the Consultant to design the project to meet its functional intent. If it is determined during construction of the project that changes must be made due to Consultant's negligent errors and omissions, Consultant shall promptly rectify them at no cost to City and shall be responsible for additional costs, if any, of the project to the proportional extent caused by such negligent errors or omissions Page 530 of 715 10. INDEPENDENT CONTRACTOR. The PROVIDER and the City agree that the PROVIDER is an independent contractor with respect to the services provided pursuant to this agreement. Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither PROVIDER nor any employee of PROVIDER shall be entitled to any benefits accorded City employees by virtue of the services provided under this agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to PROVIDER, or any employee of PROVIDER. 11. COVENANT AGAINST CONTINGENT FEES. The PROVIDER warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the PROVIDER, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the PROVIDER, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the City shall have the right to annul this contract without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 12. DISCRIMINATION PROHIBITED. The PROVIDER, with regard to the work performed by it under this agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 13. ASSIGNMENT. The PROVIDER shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 14. NON-WAIVER. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 15. TERMINATION. a. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the PROVIDER. b. In the event of the death of a member, partner or officer of the PROVIDER, or any of its supervisory personnel assigned to the project, the surviving members of the PROVIDER hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the PROVIDER and the City, if the City so chooses. 16. DISPUTES. Any disputes that arise between the parties with respect to the performance of this Agreement, which cannot be resolved through negotiations, shall be submitted to a court of competent jurisdiction in Palm Beach County, Florida. This Agreement shall be construed under Florida Law. Page 531 of 715 17. NOTICES. Notices to the City of Boynton Beach shall be sent to the following address: Lori LaVerriere, City Manager City of Boynton Beach P.O. Box 310 Boynton Beach, FL 33425-0310 Notices to PROVIDER shall be sent to the following address: UNUM LIFE INSURANCE COMPANY OF AMERICA 1 E. Broward Blvd., Suite 801 Ft. Lauderdale, FL 33301 18. INTEGRATED AGREEMENT. This agreement, together with attachments or addenda, represents the entire and integrated agreement between the City and the PROVIDER and supersedes all prior negotiations, representations, or agreements written or oral. This agreement may be amended only by written instrument signed by both City and PROVIDER. 19. PUBLIC RECORDS. Sealed documents received by the City in response to an invitation are exempt from public records disclosure until thirty (30) days after the opening of the Bid unless the City announces intent to award sooner, in accordance with Florida Statutes 119.07. The City is public agency subject to Chapter 119, Florida Statutes. The Contractor shall comply with Florida's Public Records Law. Specifically, the Contractor shall: A. Keep and maintain public records required by the CITY to perform the service; B. Upon request from the CITY's custodian of public records, provide the CITY with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119, Fla. Stat. or as otherwise provided by law; C. Ensure that public records that are exempt or that are confidential and exempt from public record disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and, following completion of the contract, Contractor shall destroy all copies of such confidential and exempt records remaining in its possession once the Contractor transfers the records in its possession to the CITY; and D. Upon completion of the contract, Contractor shall transfer to the CITY, at no cost to the CITY, all public records in Contractor's possession All records stored electronically by Contractor must be provided to the CITY, upon request from the CITY's custodian of public records, in a format that is compatible with the information technology systems of the CITY. Page 532 of 715 E. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS: JUDY PYLE, CITY CLERK PO BOX 310 BOYNTON BEACH, FLORIDA 33425-0310 561-742-6061 PYLEJ@BBFL.US 20. SCRUTINIZED COMPANIES -- 287.135 AND 215.473 By execution of this Agreement, Contractor certifies that Contractor is not participating in a boycott of Israel. Contractor further certifies that Contractor is not on the Scrutinized Companies that Boycott Israel list, not on the Scrutinized Companies with Activities in Sudan List, and not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has Contractor been engaged in business operations in Syria. Subject to limited exceptions provided in state law, the City will not contract for the provision of goods or services with any scrutinized company referred to above. Submitting a false certification shall be deemed a material breach of contract. The City shall provide notice, in writing, to Contractor of the City's determination concerning the false certification. Contractor shall have five (5) days from receipt of notice to refute the false certification allegation. If such false certification is discovered during the active contract term, Contractor shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination of false certification was made in error. If Contractor does not demonstrate that the City's determination of false certification was made in error then the City shall have the right to terminate the contract and seek civil remedies pursuant to Section 287.135, Florida Statutes, as amended from time to time. Page 533 of 715 DATED this day of 20 CITY OF BOYNTON BEACH Lori LaVerriere, City Manager PROVIDER Attest/Authenticated: Title (Corporate Seal) Judy Pyle, City Clerk Approved as to Form: Attest/Authenticated: James A. Cherof, City Attorney Secretary Page n4 of 715 EXHIBIT A LONG TERM DISABILITY PROPOSAL ATTACHED HEREWITH Page 635 of 715 unum Better benefits at work. Benefits & Cost Summary Long Term Disability Income Protection Insurance Prepared For: City of Boynton Beach Submitted By: Gehring Group Date: August 10, 2018 1 Page 536 of 715 Long Term Disability Income Protection un�um" CITY OF BOYNTON BEACH Benefits & Cost Summary Long Term Disability Income Protection Insurance Unum's Group Long Term Disability Income Protection Offering is designed to help the employer: • Provide sound financial protection in the event of a disability • Increase productivity and performance • Meet diverse employee needs at every life stage • Attract and retain skilled employees This proposal for Long Term Disability Income Protection Insurance coverage includes all active full- time employees working 36 hours per week in the United States with the employer. Class 1: City Management Leadership Team, excluding sworn police officers, firefighters Class 2: All Full-Time Exempt employees excluding sworn police officers, firefighters, and city management leadership team Class 3: Non-Exempt Employees Number of Eligible Employees: 426 Plan Description: Coverage effective date: October 1, 2018 Monthly Benefit: 60% of monthly earnings to a maximum benefit of$6,500 per month. Definition of Disability: Class 1: 0 Regular Occupation to the end of the benefit duration • Zero-Day Residual • Accelerated Elimination Period • Work Incentive Benefit during the first 12 months of disability payments Class 2: 0 3 Year Regular Occupation • Zero-Day Residual • Accelerated Elimination Period • Work Incentive Benefit during the first 12 months of disability payments Class 3: 0 2 Year Regular Occupation • Zero-Day Residual • Accelerated Elimination Period • Work Incentive Benefit during the first 12 months of disability payments Elimination Period: • 90 Days • 180 Day Accumulation Period Benefit Duration: Social Security Retirement Age/Reducing Benefit Duration Social Security Primary and family Integration: Standard Plan Features Included in Quote: • Work-life balance employee assistance program • Worldwide emergency travel assistance services • HR®/BenefitsAnswersNowTM • Rehabilitation and Return to Work Assistance Program • Dependent Care Benefit 2 Page 537 of 715 Long Term Disability Income Protection un�um" CITY OF BOYNTON BEACH • Guaranteed Insurability • Full Maternity Benefits • 3 Month Lump-Sum Accelerated Survivor Benefit • Indexed Pre-Disability Earnings • "Freeze"in Cost of Living Increases from Deductible Sources of Income • Waiver of Premium for employees receiving LTD payments • 12 Month Rehire Provision • Comparative Reporting and Analysis Minimum Monthly Benefit of$50 Superior Administrative Support Features Included in Quote: • Simplified administration of group benefits through secured online tools: - Flexible plan administration and billing services - Easy access to frequently used forms - Claims information plan administrators need to assist employees and their families - Information and tools on industry leading absence management programs - A robust resource center filled with reference materials that enable plan administrators to be responsive to employee questions and industry information - Convenient online options of viewing or downloading your group insurance policy and employee certificate booklets • Extensive Benefits Center Services: - Responsive and experienced claim professionals - Industry leading return-to-work approach - Specialized case management and managed disability services provided by Unum nurse case management services - Worksite Modification Reimbursement up to the greater of$1,000 or twice the monthly benefit - Social Security Appeals Support - W-2 preparation and FICA support (employer and employee) • Centralized toll-free Service Center for general inquiries • Local Field Office Implementation Support • Electronic Distribution of employee booklets - standard delivery • Internet list bill and self accounting options • Integrated with Life Premium Waiver when sold with Unum Life plan • Compliance with ERISA reporting and disclosure requirements Optional Plan Features Included in Quote: • Risk Management Provisions: - claimants are not considered disabled if they can perform the duties of their occupation within a 40-hour work week - Unum disability payments are offset by third party settlements and by disability income payments from auto liability insurance - 11gainfuloccupation"is defined as the gross disability payment Rates and Cost Information (net commissions): Covered Payroll Rate Monthly Cost $1,966,832 0.34% of Covered Payroll $6,687 Rate Guarantee: 2 Years For purposes of calculating benefits and cost, an employee's"monthly earnings"is assumed to mean: gross monthly income before taxes, including any pre-tax contributions to a deferred compensation plan, excluding commissions, bonuses, overtime pay or other extra compensation. 3 Page 538 of 715 Long Term Disability Income Protection un�um" CITY OF BOYNTON BEACH Cost of Coverage Paid By: Employer(Rate assumes 100% participation) General Information Regarding Benefit Taxability and Integration: In general, the LTD monthly payment will be taxable: • If the Employer pays the premiums and employees'salaries are not grossed-up to include premiums as taxable income. • If the Employees pay premiums with pre-tax dollars. • If Employees share payments of premiums with the employer, a portion of the benefits will be taxed. In general, the LTD monthly payment will not be taxable: • If Employees pay premiums with post-tax dollars. • If the Employer pays the premiums and employees'salaries are grossed-up to include premiums as taxable income. The LTD monthly payment may be reduced by amounts the employee receives or is entitled to receive from deductible sources of income (offsets) and disability earnings. Coverage Exclusions and Limitations: Limitations: • 24 months Mental Illness Limitation Exclusions: • 3/12 Pre-Existing Condition* • Intentionally self-inflicted injuries • Active participation in a riot • Loss of Professional License, Occupational License or Certification • Commission of a crime for which the employee has been convicted • War, declared or undeclared, or any act of war • Incarceration *A"Pre-Existing Condition"means the insured employee: • received medical treatment, consultation, care or services including diagnostic measures or took prescribed drugs or medicines in the 3 months just prior to his/her effective date of coverage; and • the disability begins in the first 12 months after the employee's effective date of coverage. Coverage Termination: An employee's coverage under the plan will end on the earliest of: • the date the policy or a plan is cancelled; • the date the employee is no longer in an eligible group; • the date the employee's eligible group is no longer covered; • the last day of the period for which the employee made any required contributions; or • the last day the employee is in active employment, unless they are absent due to a covered layoff or leave of absence. 4 Page 539 of 715 LTD High ligh is un�um CITY OF BOYNTON BEACH LTD Coverage Highlights & Descriptions Some features listed below may be applicable only to certain employee classes. Please see the "Plan Description"section of your LTD Benefits and Cost Summary for specific plan details. Group Long Term Benefits that recognize and support the realities of daily life are of true value Disability Income to employees today, whether or not they have a disability. With this in Protection: mind, Group LTD Income Protection has been designed to match the full spectrum of employer needs more effectively than ever before. Unum's Group LTD Income Protection Program offers these family-focused benefits and support services: • Work-life balance employee assistance program: provides access to a comprehensive employee assistance and work-life program for the insured employee and their family, to help manage workplace stress and deal more effectively with personal issues ranging from severe to everyday problems. As an additional feature, the program includes the OnClaim Support service. • Worldwide emergency travel assistance services: delivers global travel assistance including medical and legal emergency support for employees and their families who travel for business or pleasure more than 100 miles from home. Dependent Care Benefit: Pays an additional $350 per dependent per month, to an overall family maximum of$1,000, to disabled employees who are receiving LTD payments while participating in the Rehab/Return to Work Assistance program. HR@/BenefitsAnswersNowTM: HR°/BenefitsAnswersNowTM is a regularly updated, online reference featuring two critical resources: HR compliance and benefits information. This well organized, easily searchable library of federal and state employment law is available around the clock to help you meet your business's growing HR challenges. You can also choose to receive regular monthly e-mail updates on HR news and trends. Customer support is available by telephone and e-mail. Rehabilitation and Provides a rehabilitation and return to work assistance benefit for disabled Return to Work employees who are receiving LTD payments, and who are medically able to Assistance Program: participate. Unum will determine eligibility for this program. 5 Page 540 of 715 General Information un�um CITY OF BOYNTON BEACH Contacting Your Unum Sales Office: Location: Unum - Home Office 2211 Congress St. Portland, ME 04122 Telephone: (207) 575-2211 Fax: (207) 575-2340 Sales Team: Carissa Emile, Account Executive Gail Gwyn Sprouse, Underwriting Consultant Proposal Conditions: This proposal is under no circumstances a contract for the insurance coverage described within. If this proposal is accepted, a contract outlining the coverage will be issued. This proposal is based on census data received by Unum. Actual costs will be based on the final enrollment data of employees insured under the plan on its effective date. Quote assumes coverage of employees who are in active employment in the United States with the employer. Please contact your Unum representative to request a quote for coverage of any employees who do not fit this category. This quote will remain open until November 8, 2018 and includes standard services only, unless otherwise expressly described herein. Important Information Concerning the Sale of these Benefits: State laws require that insurance brokers be licensed and appointed with the applicable Unum Insurance subsidiary before engaging in the solicitation or sale of these benefits. Note that Unum cannot accept this business if the broker is not properly licensed and appointed before soliciting this proposal. Unum is prepared to help ensure compliance with these state regulations. Brokers who need to check their Unum appointment status should call the Broker Compensation Service Center at 800- 633-7491 opt. 2. LTD Policy Form Number: C.FP-1 Work-life balance employee assistance program is provided by Health Advocate and is available with selected Unum insurance offerings. Exclusions, limitations and prior notice requirements may apply, and service features, terms and eligibility criteria are subject to change. The service is not valid after termination of coverage and may be withdrawn at any time. Please contact your Unum representative for full details. Worldwide emergency travel assistance services are provided by Assist America, Inc. Services are available with selected Unum insurance offerings. Exclusions, limitations and prior notice requirements may apply, and service features, terms and eligibility criteria are subject to change. The services are not valid after termination of coverage and may be withdrawn at any time. Please contact your Unum representative for full details. HRAnswerNow� and BenefitsAnswersNowTm are provided exclusively by CCH. CCH is not engaged in rendering legal advice. Users should consult with their own attorneys. The service is available with selected Unum insurance offerings. Exclusions, limitations and prior notice requirements may apply, and service features, terms and eligibility criteria are subject to change. The service is not valid after termination of coverage and may be withdrawn at any time. Please contact your Unum representative for full details. Unum is a registered trademark and marketing brand of Unum Group and its insuring subsidiaries. 6 Page 541 of 715 Genera/Information un�um CITY OF BOYNTON BEACH Underwritten by: Unum Life Insurance Company of America Portland, Maine 04122 © 2018 Unum Group. All rights reserved. (G-72128) 7 Page 542 of 715 Genera/Information un�um CITY OF BOYNTON BEACH BROKER COMPENSATION DISCLOSURE NOTICE FOR GROUP PRODUCTS Your insurance or benefits advisor can offer you advice and guidance as you select the policy and provider most appropriate for your needs. At Unum we recognize the important role these professionals play in the sale of our products and services and offer them a variety of compensation programs. Your advisor can provide you with information about these programs as well as those available from other providers. We support disclosure of broker compensation so that customers can make an informed buying decision. Brokers may be eligible to receive Base Commissions as well as Supplemental Commissions from Unum. Unless you have agreed in writing to compensate the broker differently, Unum provides Base Commissions to all brokers in connection with the sale of an insurance policy. Base Commissions are a fixed percentage of the policy premium, and may include a one time, first year flat amount for each policy sold. Base Commissions are paid by Unum to the broker(s) on your policy. In some circumstances, broker(s) may be eligible to receive commissions on your policy even after a broker of record change has occurred. A broker may also qualify for Supplemental Commissions paid by Unum. For group insurance products, Supplemental Commissions may be paid as a fixed percentage of total eligible group insurance premiums. The Supplemental Commission rate depends on the total dollar amount of all eligible premiums or number of group policies that the broker had in force with Unum in the prior calendar year. The Supplemental Commission rate may range from 0% to 13.80% of total premium paid. The exact Supplemental Commission percentage payable to any broker is based upon the total dollar amount of all eligible inforce or new sales insurance premiums or number of policies that the broker had inforce with Unum in the prior calendar year. Supplemental Commissions may be calculated differently for other insurance products. The premium you pay is not impacted whether or not your broker receives Supplemental Commissions. If you would like additional information about the range of compensation programs our company offers for your group insurance policy or any other Unum insurance product, you can find more details at www.unum.com. Should you have other questions not addressed by the website, including the Supplemental Commission percentage applicable to your broker, or if you want to speak to us directly about broker compensation, please call 1-800-ASK-UNUM (1-800-275-8686). 8 Page 543 of 715 iServices un�um CITY OF BOYNTON BEACH Internet Service Solutions As your benefits partner, we understand the complexities of benefits management and the increasing demands on your time. To meet your needs, we're creating online solutions that help you with day-to-day plan administration and ongoing benefits management. As a feature of your group benefits plan, our secure Internet Services give you access to tools that allow registered users to: • Access Coverage information • View and update billing data • Process employee changes • Pay premium and check billing history • Assist employees with filing a claim A unique feature allows you to customize access to the site, giving different people in your company access only to the tools or information they need. The secure Employer Internet Services website is available 24 hours a day, seven days a week. The website is supported by our Internet Service Center, with service experts available to assist you from 8 a.m. to 5 p.m. Eastern Time. Administration & Billing • Easy access to your Group Insurance Policy • Electronic employee certificate booklets • Helpful plan administration guides • Billing services available by billing account, allowing you to create a unique billing profile for each area within your company, including: - Flexible options for online list bill or self-accounting premium statement (varies by product). Customers electing a list bill can update employee information, change coverage options, adjust salary information and more. - E-mail notification for immediate access to new premium statements • Convenient payment options • Timely status reports on employee applications submitted for medical underwriting (varies by product) • Simplified data transfer of multiple employee data files Claims Fast and easy access to the information you need to assist your employees with a Unum claim, including frequently asked questions regarding the claims process, information on how to complete a claim form, and convenient access to a directory of online claim forms. Forms Application and enrollment forms, marketing materials and requests for customer service are ready to be completed, downloaded or printed at your convenience. Page 544 of 715 iServices un�um CITY OF BOYNTON BEACH Resource Center Timely reference material and work tools including: •HR Guidebooks to help you navigate the complexities of FMLA,ADA, ERISA, HIPAA and Mergers&Acquisitions •Employee service tools to inform your workforce about assistance services included with Unum coverages •Unum news to provide the latest on our products and services Workplace Productivity Unum partners with you to build stronger employee benefits programs that help you maintain productivity in the workplace. We provide you with information and tools on: • Comparative Reporting &Analysis -Information services to help you better measure and monitor your lost-time and employee benefit costs • Employee assistance services -Information on valuable employee assistance services that are designed to support your employees during life's everyday challenges • About our products&services -Integrated benefit solutions that address specific corporate needs for cost control, risk management and productivity • Absence management -Employee absence and your bottom line - Unum research on the impact of disability on your employee medical costs -Corporate Return-to-Work Program Development - Resources to help you plan better for employee lost time, return employees to work and control the cost of lost time For more information,contact your Unum service representative,visit www.unum.com/employers, or call our Internet Service Center (1-877-225-2712,option 2) Page 545 of 715 I RESOLUTION NO. R18- 2 3 4 A RESOLUTION OF THE CITY COMMISSION OF 5 BOYNTON BEACH, FLORIDA, APPROVING AN 6 AGREEMENT WITH UNUM LIFE INSURANCE 7 COMPANY OF AMERICA (UNUM) FOR GROUP 8 SHORT TERM DISABILITY INSURANCE FROM 9 OCTOBER 1, 2018 THROUGH SEPTEMBER 30, 2020; 10 AUTHORIZING THE CITY MANAGER TO SIGN THE 11 PROVIDER AGREEMENT AND PROVIDING AN 12 EFFECTIVE DATE. 13 14 15 WHEREAS, the City Commission of the City of Boynton Beach, upon 16 recommendation of staff, deems it to be in the best interests of City employees to approve a 17 Provider Agreement with Unum for the Short Term Disability Insurance plan for a term 18 commencing October 1, 2018 to September 30, 2020, for city employees. 19 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 20 THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 21 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed 22 as being true and correct and are hereby made a specific part of this Resolution upon 23 adoption hereof. 24 Section 2. The City Commission of the City of Boynton Beach, Florida does 25 hereby approve an Agreement with Unum for the Short Term Disability Insurance plan for 26 City employees for a term commencing October 1, 2018 to September 30, 2020, a copy of 27 which is attached hereto as Exhibit"A". 28 Section 3. The City Manager is authorized to sign the Provider Agreement with 29 Unum. 30 - 1 - C:AProgram Files(X86)ANeevia.Com\DocconverterproATemp\NVDC\D4E819BE-7BCE-4447-A4D8-C5C133D5FOC7I\Boynton Beach.12135.1.Unum_Short Term_Disability_Insurance 2018-20_-_Reso.Docx Page 546 of 715 31 Section 4. That this Resolution shall become effective immediately upon passage. 32 PASSED AND ADOPTED this day of , 2018. 33 34 35 CITY OF BOYNTON BEACH, FLORIDA 36 37 YES NO 38 39 Mayor— Steven B. Grant 40 41 Vice Mayor— Christina L. Romelus 42 43 Commissioner—Mack McCray 44 45 Commissioner—Justin Katz 46 47 Commissioner—Joe Casello 48 49 50 VOTE 51 52 ATTEST: 53 54 55 56 Judith A. Pyle, CMC 57 City Clerk 58 59 60 61 (Corporate Seal) 62 63 -2— C:AProgram Files(X86)ANeevia.Com\DocconverterproATemp\NVDC\D4E819BE-7BCE-4447-A4D8-C5C133D5FOC7I\Boynton Beach.12135.1.Unum_Short Term_Disability_Insurance 2018-20_-_Reso.Docx Page 547 of 715 "DRAFT" SUBJECT TO REVISIONS PRIOR TO SIGNING. AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH AND BENEFITS PROVIDER THIS AGREEMENT is entered into between the City of Boynton Beach, hereinafter referred to as "the City", and UNUM LIFE INSURANCE COMPANY OF AMERICA, hereinafter referred to as "PROVIDER", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. PROJECT DESIGNATION. The PROVIDER is retained by the City to provide Long Term Disability Disability Insurance in connection with the RFP FOR GROUP MEDICAL, DENTAL, VISION, LIFE, LONG TERM DISABILITY AND SHORT TERM DISABILITY INSURANCE; RFP No.: 025-1610-18/IT. 2. SCOPE OF SERVICES. PROVIDER agrees to perform the services, identified in SHORT TERM DISABILITY PROPOSAL and attached hereto as Exhibit A. 3. TIME FOR PERFORMANCE. Work under this agreement shall commence upon written notice by the City to the PROVIDER to proceed. PROVIDER shall perform all services and provide all work product required pursuant to this agreement upon written notice to proceed. 4. TERM: This Agreement shall be for an initial period of two (2) years commencing October 1, 2018 thru September 30, 2020. The City of Boynton Beach may extend the contract with the same terms and conditions for two (2) additional, one-year renewal terms subject to vendor acceptance, satisfactory performance and determination that renewal will be in the best interest of the City. At the City's request, the Firm shall continue services beyond the final expiration date as approved by the City Manager or City Commission. Such extension(s) shall not exceed a six-month period. The Firm shall be compensated at the rate in effect when this extension period is invoked by the City. 5. PAYMENT: The City will pay the PROVIDER, the fees as set forth in Exhibit A, SHORT TERM DISABILITY PROPOSAL, which is attached hereto and made a part hereof. These fees will be paid by the City for completed work and for services rendered under this agreement as follows: a. Payment for the work provided by PROVIDER shall be made promptly on all invoices submitted to the City properly, provided that the total amount of payment to PROVIDER shall not exceed the total contract price without express written modification of the Agreement signed by the City Manager or her designee. b. The PROVIDER may submit invoices to the City once per month during the progress of the work for partial payment for project completed to date. Such invoices will be reviewed by the City, and upon approval thereof, payment will be made to the PROVIDER in the amount approved. c. Final payment of any balance due the PROVIDER of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. d. Payment as provided in this section by the City shall be full compensation for work performed, services rendered and for all materials, supplies, equipment and incidentals Page 548 of 715 necessary to complete the work. e. The PROVIDER'S records and accounts pertaining to this agreement are to be kept available for inspection by representatives of the City and State for a period of three (3) years after the termination of the Agreement. Copies shall be made available upon request. 6. OWNERSHIP AND USE OF DOCUMENTS. All documents, drawings, specifications and other materials produced by the Firm in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The PROVIDER shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with Firm's endeavors. 7. COMPLIANCE WITH LAWS. PROVIDER shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state and local laws, ordinances and regulations that are applicable to the services to be rendered under this agreement. 8. INDEMNIFICATION. PROVIDER shall indemnify, defend and hold harmless the City, its offices, agents and employees, from and against any and all claims, losses or liability, or any portion thereof, including fees and costs, arising from injury or death to persons, including injuries, sickness, disease or death to PROVI DER's own employees, or damage to property occasioned by a negligent act, omission or failure of the PROVIDER. 9. INSURANCE. The PROVIDER shall secure and maintain in force throughout the duration of this contract comprehensive general liability insurance with a minimum coverage of $1,000,000 per occurrence and $1,000,000 aggregate for personal injury; and $1,000,000 per occurrence/aggregate for property damage, and professional liability insurance in the amount of $1,000,000 per occurrence to $2,000,000 aggregate with defense costs in addition to limits; workers' compensation insurance, and vehicular liability insurance. Said general liability policy shall name the City of Boynton Beach as an "additional named insured" and shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice to the City. Certificates of coverage as required by this section shall be delivered to the City within fifteen (15) days of execution of this agreement. Professional Liability (Errors & Omissions) Insurance - Professional Liability Insurance with the limits of liability provided by such policy for each claim and on a claim made basis or on an occurrence basis to be no less than one million Dollars ($1,000,000) per occurrence with a limit of no less than two million dollars ($2,000,000) aggregate with a deductible per claim not to exceed ten percent (10%) of the limit of liability. Consultant shall notify the City in writing within thirty (30) days of any claim filed or made against its Professional Liability Insurance Policy. Consultant acknowledges that the City is relying on the competence of the Consultant to design the project to meet its functional intent. If it is determined during construction of the project that changes must be made due to Consultant's negligent errors and omissions, Consultant shall promptly rectify them at no cost to City and shall be responsible for additional costs, if any, of the project to the proportional extent caused by such negligent errors or omissions Page 549 of 715 10. INDEPENDENT CONTRACTOR. The PROVIDER and the City agree that the PROVIDER is an independent contractor with respect to the services provided pursuant to this agreement. Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither PROVIDER nor any employee of PROVIDER shall be entitled to any benefits accorded City employees by virtue of the services provided under this agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to PROVIDER, or any employee of PROVIDER. 11. COVENANT AGAINST CONTINGENT FEES. The PROVIDER warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the PROVIDER, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the PROVIDER, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the City shall have the right to annul this contract without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 12. DISCRIMINATION PROHIBITED. The PROVIDER, with regard to the work performed by it under this agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 13. ASSIGNMENT. The PROVIDER shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 14. NON-WAIVER. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 15. TERMINATION. a. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the PROVIDER. b. In the event of the death of a member, partner or officer of the PROVIDER, or any of its supervisory personnel assigned to the project, the surviving members of the PROVIDER hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the PROVIDER and the City, if the City so chooses. 16. DISPUTES. Any disputes that arise between the parties with respect to the performance of this Agreement, which cannot be resolved through negotiations, shall be submitted to a court of competent jurisdiction in Palm Beach County, Florida. This Agreement shall be construed under Florida Law. Page 550 of 715 17. NOTICES. Notices to the City of Boynton Beach shall be sent to the following address: Lori LaVerriere, City Manager City of Boynton Beach P.O. Box 310 Boynton Beach, FL 33425-0310 Notices to PROVIDER shall be sent to the following address: UNUM LIFE INSURANCE COMPANY OF AMERICA 1 E. Broward Blvd., Suite 801 Ft. Lauderdale, FL 33301 18. INTEGRATED AGREEMENT. This agreement, together with attachments or addenda, represents the entire and integrated agreement between the City and the PROVIDER and supersedes all prior negotiations, representations, or agreements written or oral. This agreement may be amended only by written instrument signed by both City and PROVIDER. 19. PUBLIC RECORDS. Sealed documents received by the City in response to an invitation are exempt from public records disclosure until thirty (30) days after the opening of the Bid unless the City announces intent to award sooner, in accordance with Florida Statutes 119.07. The City is public agency subject to Chapter 119, Florida Statutes. The Contractor shall comply with Florida's Public Records Law. Specifically, the Contractor shall: A. Keep and maintain public records required by the CITY to perform the service; B. Upon request from the CITY's custodian of public records, provide the CITY with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119, Fla. Stat. or as otherwise provided by law; C. Ensure that public records that are exempt or that are confidential and exempt from public record disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and, following completion of the contract, Contractor shall destroy all copies of such confidential and exempt records remaining in its possession once the Contractor transfers the records in its possession to the CITY; and D. Upon completion of the contract, Contractor shall transfer to the CITY, at no cost to the CITY, all public records in Contractor's possession All records stored electronically by Contractor must be provided to the CITY, upon request from the CITY's custodian of public records, in a format that is compatible with the information technology systems of the CITY. Page 551 of 715 E. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS: JUDY PYLE, CITY CLERK PO BOX 310 BOYNTON BEACH, FLORIDA 33425-0310 561-742-6061 PYLEJ@BBFL.US 20. SCRUTINIZED COMPANIES -- 287.135 AND 215.473 By execution of this Agreement, Contractor certifies that Contractor is not participating in a boycott of Israel. Contractor further certifies that Contractor is not on the Scrutinized Companies that Boycott Israel list, not on the Scrutinized Companies with Activities in Sudan List, and not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has Contractor been engaged in business operations in Syria. Subject to limited exceptions provided in state law, the City will not contract for the provision of goods or services with any scrutinized company referred to above. Submitting a false certification shall be deemed a material breach of contract. The City shall provide notice, in writing, to Contractor of the City's determination concerning the false certification. Contractor shall have five (5) days from receipt of notice to refute the false certification allegation. If such false certification is discovered during the active contract term, Contractor shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination of false certification was made in error. If Contractor does not demonstrate that the City's determination of false certification was made in error then the City shall have the right to terminate the contract and seek civil remedies pursuant to Section 287.135, Florida Statutes, as amended from time to time. Page 552 of 715 DATED this day of 20 CITY OF BOYNTON BEACH Lori LaVerriere, City Manager PROVIDER Attest/Authenticated: Title (Corporate Seal) Judy Pyle, City Clerk Approved as to Form: Attest/Authenticated: James A. Cherof, City Attorney Secretary Page 553of715 EXHIBIT A SHORT TERM DISABILITY PROPOSAL ATTACHED HEREWITH Page 5'54 of 715 unum Better benefits at work. Benefits & Cost Summary Short Term Disability Income Protection Insurance Prepared For: City of Boynton Beach Submitted By: Gehring Group Date: August 10, 2018 1 Page 555 of 715 Short Term Disability Income Protection un�um" CITY OF BOYNTON BEACH Benefits & Cost Summary Short Term Disability Income Protection Insurance This proposal for Short Term Disability Income Protection Insurance coverage includes all active full-time employees working 36 hours per week in the United States with the employer. Number of Eligible Employees: 699 Plan Description: Coverage effective date: October 1, 2018 Weekly Benefit: 60% of weekly earnings to a maximum benefit of$1,500 per week Definition of Disability: Total Disability Elimination Period: - Injury: 7 days - Sickness: 7 days Benefit Duration: 12 weeks Standard Plan Features Included in Quote: Rehabilitation and Return to Work Assistance Program Guaranteed Insurability Full Maternity Benefits Minimum Weekly Benefit of$25 • 12 Month Rehire Provision Comparative Reporting and Analysis Superior Administrative Support Features Included in Quote: • Simplified administration of group benefits through secured online tools: - Flexible plan administration and billing services - Easy access to frequently used forms - Claims information plan administrators need to assist employees and their families - Information and tools on industry leading absence management programs - A robust resource center filled with reference materials that enable plan administrators to be responsive to employee questions and industry information - Convenient online options of viewing or downloading your group insurance policy and employee certificate booklets • Extensive Benefits Center Services: - Responsive and experienced claim professionals - Industry leading return-to-work approach - Specialized case management and managed disability services provided by Unum nurse case management services - W-2 preparation and FICA Reports - Toll-Free Fax number for claims submission - Automated Voice Response System (VRS) for claimants and/or employers • Centralized toll-free Service Center for general inquiries • Local Field Office Implementation Support • Electronic Distribution of employee booklets - standard delivery • Internet list bill and self-accounting options • Compliance with ERISA reporting and disclosure requirements 2 Page 556 of 715 Short Term Disability Income Protection un�um" CITY OF BOYNTON BEACH Rates and Cost Information (net commissions): Volume per$10 Rate Monthly Cost $49,278.00 $0.243 per$10 of weekly benefit $11,975 Rates may be based on covered payroll if requested. Rate Guarantee: 2 Years For purposes of calculating benefits and cost, an employee's"weekly earnings" is assumed to mean: gross weekly income before taxes, including any pre-tax contributions to a deferred compensation plan, excluding commissions, bonuses, overtime pay or other extra compensation. Cost of Coverage Paid By: Employer(Rate assumes 100% participation) General Information Regarding Benefit Taxability: In general, the STD weekly payment will be taxable: • If the Employer pays the premiums and employees'salaries are not grossed-up to include premiums as taxable income. • If the Employees pay premiums with pre-tax dollars. • If Employees share payments of premiums with the employer, a portion of the benefits will be taxed. For taxable STD payments, Unum will provide periodic information to enable the Employer to deposit the Employer's FICA match, administer all FUTA/SUTA obligations, and to elect who prepares all W-2s and associated W-2Cs. If the Employer would like to streamline its IRS tax payment and reporting obligations, contact a Unum representative to learn about our FICA Match service. In general, the STD weekly payment will not be taxable: • If Employees pay premiums with post-tax dollars. • If the Employer pays the premiums and employees'salaries are grossed-up to include premiums as taxable income. For nontaxable STD payments, Unum will provide periodic information to enable the Employer to elect who prepares all W-2s and associated W-2Cs. The STD weekly payment may be reduced by amounts the employee receives or is entitled to receive from deductible sources of income (offsets). Coverage Exclusions and Limitations: Exclusions: • Occupational Sickness or Injury • Intentionally Self-Inflicted Injuries • Active Participation in a Riot • Loss of Professional License, Occupational License or Certification • Commission of a Crime for which the employee has been convicted • Incarceration • War, declared or undeclared, or any act of war 3 Page 557 of 715 Short Term Disability Income Protection un�um" CITY OF BOYNTON BEACH Coverage Termination: An employee's coverage under the plan will end on the earliest of: • the date the policy or a plan is cancelled; • the date the employee is no longer in an eligible group; • the date the employee's eligible group is no longer covered; • the last day of the period for which the employee made any required contributions; or • the last day the employee is in active employment, unless they are absent due to a covered layoff or leave of absence. 4 Page 558 of 715 STD Highlights un�um CITY OF BOYNTON BEACH STD Coverage Highlights & Descriptions Some features listed below may be applicable only to certain employee classes. Please see the "Plan Description"section of your STD Benefits and Cost Summary for specific plan details. Rehabilitation and Provides a rehabilitation and return to work assistance benefit for disabled Return to Work employees who are receiving STD payments, and who are medically able Assistance Program: to participate. Unum will determine eligibility for this program. 5 Page 559 of 715 General Information un�um CITY OF BOYNTON BEACH Contacting Your Unum Sales Office: Location: Unum - Home Office 2211 Congress St. Portland, ME 04122 Telephone: (207) 575-2211 Fax: (207) 575-2340 Sales Team: Carissa Emile, Account Executive Gail Gwyn Sprouse, Underwriting Consultant Proposal Conditions: This proposal is under no circumstances a contract for the insurance coverage described within. If this proposal is accepted, a contract outlining the coverage will be issued. This proposal is based on census data received by Unum. Actual costs will be based on the final enrollment data of employees insured under the plan on its effective date. Quote assumes coverage of employees who are in active employment in the United States with the employer. Please contact your Unum representative to request a quote for coverage of any employees who do not fit this category. This quote will remain open until November 8, 2018 and includes standard services only, unless otherwise expressly described herein. Important Information Concerning the Sale of these Benefits: State laws require that insurance brokers be licensed and appointed with the applicable Unum Insurance subsidiary before engaging in the solicitation or sale of these benefits. Note that Unum cannot accept this business if the broker is not properly licensed and appointed before soliciting this proposal. Unum is prepared to help ensure compliance with these state regulations. Brokers who need to check their Unum appointment status should call the Broker Compensation Service Center at 800- 633-7491 opt. 2. STD Policy Form Number: C.FP-1 Unum is a registered trademark and marketing brand of Unum Group and its insuring subsidiaries. Underwritten by: Unum Life Insurance Company of America Portland, Maine 04122 © 2018 Unum Group. All rights reserved. (G-72128) 6 Page 560 of 715 Genera/Information un�um CITY OF BOYNTON BEACH BROKER COMPENSATION DISCLOSURE NOTICE FOR GROUP PRODUCTS Your insurance or benefits advisor can offer you advice and guidance as you select the policy and provider most appropriate for your needs. At Unum we recognize the important role these professionals play in the sale of our products and services and offer them a variety of compensation programs. Your advisor can provide you with information about these programs as well as those available from other providers. We support disclosure of broker compensation so that customers can make an informed buying decision. Brokers may be eligible to receive Base Commissions as well as Supplemental Commissions from Unum. Unless you have agreed in writing to compensate the broker differently, Unum provides Base Commissions to all brokers in connection with the sale of an insurance policy. Base Commissions are a fixed percentage of the policy premium, and may include a one time, first year flat amount for each policy sold. Base Commissions are paid by Unum to the broker(s) on your policy. In some circumstances, broker(s) may be eligible to receive commissions on your policy even after a broker of record change has occurred. A broker may also qualify for Supplemental Commissions paid by Unum. For group insurance products, Supplemental Commissions may be paid as a fixed percentage of total eligible group insurance premiums. The Supplemental Commission rate depends on the total dollar amount of all eligible premiums or number of group policies that the broker had in force with Unum in the prior calendar year. The Supplemental Commission rate may range from 0% to 13.80% of total premium paid. The exact Supplemental Commission percentage payable to any broker is based upon the total dollar amount of all eligible inforce or new sales insurance premiums or number of policies that the broker had inforce with Unum in the prior calendar year. Supplemental Commissions may be calculated differently for other insurance products. The premium you pay is not impacted whether or not your broker receives Supplemental Commissions. If you would like additional information about the range of compensation programs our company offers for your group insurance policy or any other Unum insurance product, you can find more details at www.unum.com. Should you have other questions not addressed by the website, including the Supplemental Commission percentage applicable to your broker, or if you want to speak to us directly about broker compensation, please call 1-800-ASK-UNUM (1-800-275-8686). 7 Page 561 of 715 iServices un�um CITY OF BOYNTON BEACH Internet Service Solutions As your benefits partner, we understand the complexities of benefits management and the increasing demands on your time. To meet your needs, we're creating online solutions that help you with day-to-day plan administration and ongoing benefits management. As a feature of your group benefits plan, our secure Internet Services give you access to tools that allow registered users to: • Access Coverage information • View and update billing data • Process employee changes • Pay premium and check billing history • Assist employees with filing a claim A unique feature allows you to customize access to the site, giving different people in your company access only to the tools or information they need. The secure Employer Internet Services website is available 24 hours a day, seven days a week. The website is supported by our Internet Service Center, with service experts available to assist you from 8 a.m. to 5 p.m. Eastern Time. Administration & Billing • Easy access to your Group Insurance Policy • Electronic employee certificate booklets • Helpful plan administration guides • Billing services available by billing account, allowing you to create a unique billing profile for each area within your company, including: - Flexible options for online list bill or self-accounting premium statement (varies by product). Customers electing a list bill can update employee information, change coverage options, adjust salary information and more. - E-mail notification for immediate access to new premium statements • Convenient payment options • Timely status reports on employee applications submitted for medical underwriting (varies by product) • Simplified data transfer of multiple employee data files Claims Fast and easy access to the information you need to assist your employees with a Unum claim, including frequently asked questions regarding the claims process, information on how to complete a claim form, and convenient access to a directory of online claim forms. Forms Application and enrollment forms, marketing materials and requests for customer service are ready to be completed, downloaded or printed at your convenience. Page 562 of 715 iServices un�um CITY OF BOYNTON BEACH Resource Center Timely reference material and work tools including: •HR Guidebooks to help you navigate the complexities of FMLA,ADA, ERISA, HIPAA and Mergers&Acquisitions •Employee service tools to inform your workforce about assistance services included with Unum coverages •Unum news to provide the latest on our products and services Workplace Productivity Unum partners with you to build stronger employee benefits programs that help you maintain productivity in the workplace. We provide you with information and tools on: • Comparative Reporting &Analysis -Information services to help you better measure and monitor your lost-time and employee benefit costs • Employee assistance services -Information on valuable employee assistance services that are designed to support your employees during life's everyday challenges • About our products&services -Integrated benefit solutions that address specific corporate needs for cost control, risk management and productivity • Absence management -Employee absence and your bottom line - Unum research on the impact of disability on your employee medical costs -Corporate Return-to-Work Program Development - Resources to help you plan better for employee lost time, return employees to work and control the cost of lost time For more information,contact your Unum service representative,visit www.unum.com/employers, or call our Internet Service Center (1-877-225-2712,option 2) Page 563 of 715 ;'y)rr"1�11rttit}f11t1+41fUt�ly�\I\tl}�1t is}sols ti\)�lj��i(j�\2�`t#4���'t}5�1'i�,4s 1 s> s�tt ��I",, - l Uf ttt \Et tri)}\l7y`�1\ii l` T iS RPR t5 ■jlrts4� SIO, t\�, ■ \ ■ 5 y'IJ�fl;�l'+vst\1St 11�Sti11}li a\ttlr�r i I�t)i,l;srt,,'1�\�r t` ���1��r`1\a` r� i'r�f�+,\��}S)i �i\';•1�1�\i \``�s`4�" t\}sl}y��t Ott;�s�i\ll(a���)il!�}sr\\lst4}s;i}1\1i64�{,�`}t`i+,,.. 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Boynton Beach Boulevard, or mail to P.O. Box 310, Boynton Beach, Florida 33425-0310 on or by: AUGUST 13, 2018, No Later Than 2:30 P.M. (Local Time). RFP's will be opened in: 100 E. Boynton Beach Boulevard CITY HALL—2ND FLOOR ATTENTION ALL INTERESTED RESPONDENTS Copies of this solicitation package may be obtained from Demandstar at Onvia at www.demandstar.com or by calling 1-800-711-1712. Demandstar distributes the City's solicitations through electronic download. If you prefer that a copy be mailed via U.S.P.S., please contact the City's Procurement Division at (561) 742-6322. Respondent(s) who obtain copies of this solicitation from sources other than Demandstar or the City's Procurement Services may potentially risk not receiving certain addendum(s) issued as a result of the solicitation. One (1) original, so designated and four (4) copies along with one (1) electronic copy on a USB thumb drive, for a total of six (6) copies of the response shall be submitted in one sealed package clearly marked on the outside: "RFP NO. 025-1610-18/IT — GROUP MEDICAL, DENTAL, VISION, LIFE, LONG TERM DISABILITY AND SHORT TERM DISABILITY INSURANCE" and addressed to: City of Boynton Beach, Finance/Procurement Services,100 E. Boynton Beach Boulevard, or P.O. Box 310, Boynton Beach, FL 33425- 0310. RFP's received after the assigned date and time will not be considered. The Procurement Services time stamp shall be conclusive as to the timeliness of filing. The City of Boynton Beach is not responsible for the U.S. Mail or private couriers with regard to mail being delivered by a specified time so that an RFP can be considered. If no award has been made, the City reserves the right to consider RFP's that have been determined by the City to be received late due to mishandling by the City after receipt of the RFP. America's Gateway to the Gulf Stream 2 Page 565 of 715 PUBLIC RECORDS DISCLOSURE Pursuant to Florida Statutes §119.07, sealed bids or proposals received by the City in response to an invitation to bid are exempt from public records disclosure requirements until the City provides a notice of decision or thirty (30) days after the opening of the proposal/bid. If the City rejects all bids or proposals submitted in response to an invitation to bid or request for proposals and the City concurrently provides notice of its intent to reissue the competitive solicitation, the rejected bids or proposals remain exempt from public records disclosure until such time as the City provides notice of a decision or intended decision concerning the competitive solicitation or until the City withdraws the reissued competitive solicitation. A bid, proposal, or reply is not exempt for longer than twelve (12) months after the initial City notice rejecting all bids, proposals, or replies. Requests for bid or proposal documents should be submitted to the City Clerk's Office. Documents may be inspected without charge, but a charge will be incurred to obtain copies. LOBBYING /CONE OF SILENCE Consistent with the requirements of Chapter 2, Article VI 11, Lobbyist Registration, of the Palm Beach County Code of Ordinances, Boynton Beach imposes a Cone of Silence. A cone of silence shall be in effect as of the deadline to submit the proposal, bid, or other response and shall remain in effect until City Commission awards or approves a contract, rejects all bids or responses, or otherwise takes action that ends the solicitation process. While the cone of silence is in effect, no proposer or its agent shall directly or indirectly communicate with any member of City Commission or their staff, the Manager, any employee of Boynton Beach authorized to act on behalf of Boynton Beach in relation to the award of a particular contract or member of the Selection Committee in reference to the solicitation, with the exception of the Purchasing Manager or designee. (Section 2-355 of the Palm Beach County Code of Ordinances.) Failure to abide by this provision may serve as grounds for disqualification for award of contract to the proposer. Further, any contract entered into in violation of the cone of silence shall render the transaction voidable. The cone of silence shall not apply to oral communications at any public proceeding, including pre-bid conferences, oral presentations before Selection Committees, contract negotiations during any public meeting, presentations made to the City Commission, and protest hearings. Further, the cone of silence shall not apply to contract negotiations between any employee and the intended awardee, any dispute resolution process following the filing of a protest between the person filing the protest and any employee, or any written correspondence with Boynton Beach as may be permitted by the competitive solicitation. Additionally, the cone of silence shall not apply to any purchases made in an amount less than the competitive solicitation threshold set forth in the Purchasing Manual. Any questions relative to any item(s) or portion of this bid should be directed to Ilyse Triestman, Purchasing Manager; Telephone: (561) 742-6322, E-mail: triestmanip_bbfl.us City of Boynton Beach 3 RFP No.025-1610-18/IT Page 566 of 715 SCOPE OF SERVICES The City of Boynton Beach is seeking proposals from insurance providers for fully insured, self- insured, and hybrid funding arrangements for group health insurance, dental insurance, vision, life, AD & D, long term disability and short term disability insurance plans for eligible employees and dependents for a one-year term effective October 1, 2018. Respondents may submit for one line of coverage or all lines of coverage. Respondents shall submit a separate proposal for each line of coverage offered. Respondents are not required to submit for all lines of coverage to be considered for award. It is the intent of the City to award one or more contracts for this RFP or to reject all proposal, whichever is in the City's best interest. If awarded, the City Commission may renew the contract at the same terms and conditions for three (3) additional one-year periods subject to vendor acceptance, satisfactory performance and determination that renewal will be in the best interest of the City. RFP documents are available online through DemandStar by Onvia at: www.demandstar.com Upon request, documents will be e-mailed. Contact: CITY OF BOYNTON BEACH PROCUREMENT SERVICES 100 E. Boynton Beach Boulevard Boynton Beach, Florida 33435 Ilyse Triestman, Purchasing Manager Telephone: (561) 742-6322; Email: triestmanip_bbfl.us Office Hours: MONDAY — FRIDAY, 8:00 A.M. to 5:00 P.M. CITY OF BOYNTON BEACH Tim W. Howard Assistant City Manager -Administration City of Boynton Beach 4 RFP No.025-1610-18/IT Page 567 of 715 TABLE OF CONTENTS REQUEST FOR PROPOSAL FOR GROUP MEDICAL, DENTAL, VISION, LIFE, LONG TERM DISABILITY AND SHORT TERM DISABILITY INSURANCE RFP No.: 025-1610-18/IT Section I —Submittal Information . .......................................................................................6 Section 11 — Purpose, Background and Scope of Services ..................................................7 Section III — Proposal Submittal Instructions and Requirements. ...............................12 - 16 Section IV— Proposal Evaluation Method and Criteria. ...............................................17 -18 GeneralConditions . ...................................................................................................19 -25 Proposer Acknowledgement . ............................................................................................27 Addenda ............................................................................................................................28 Statement of Qualifications . .......................................................................................29 - 30 ReferenceForm ................................................................................................................31 Anti-Kickback Affidavit . .....................................................................................................32 Non Collusion Affidavit ......................................................................................................33 Confirmation of Minority Owned Business . ......................................................................34 Confirmation of Drug-Free Workplace . .............................................................................35 Acknowledgement of PBC Inspector General....................................................................36 Local Business Status Certification Form .......................................................... 37 Certification Pursuant to Florida Statute 287.135.. ............................................................38 Schedule of Subcontractors ..............................................................................................39 Statement of No Submittal . ...............................................................................................40 Offer Response Forms— Exhibits I thru XII.......................................................41- 52 Questionnaire— Exhibit XII I......................................................................... 53- 58 "DRAFT" Professional Services Agreement. ...............................................................59- 66 ATTACHMENTS: 1. Medical Insurance Summary Benefits and Coverage 2. Medical Insurance Claims Experience —ALL DIVISIONS (24 Months) 3. Medical Insurance Large Claimant Experience -ALL DIVISIONS (Rolling 12 month) 4. Medical "Top Providers Utilized" Disruption Analysis 5. Dental Insurance Certificate of Coverage 6. Dental Insurance Claims Experience 7. Dental "Providers Utilized" Disruption Analysis 8. Life Insurance Summary of Benefits 9. Life Insurance Claims Experience 10. Long Term Disability Summary of Benefits 11. Long Term Disability Claims Experience 12. Employee Census (Excel File) 13. Vision Claims Experience City of Boynton Beach 5 RFP No.025-1610-18/IT Page 568 of 715 REQUEST FOR PROPOSAL FOR GROUP MEDICAL, DENTAL, VISION, LIFE, LONG TERM DISABILITY AND SHORT TERM DISABILITY INSURANCE RFP No.: 025-1610-18/IT Section I —SUBMITTAL INFORMATION A. The City of Boynton Beach will receive RFP responses until AUGUST 13, 2018, no later than 2:30 P.M. (LOCAL TIME) in Procurement Services located on the second floor of City Hall, 100 E. Boynton Beach Boulevard, to provide the City with professional consultant services for " B. Any responses received after the above stated time and date will not be considered. It shall be the sole responsibility of the qualifier to have their RFP response delivered to Finance/Procurement Services for receipt on or before the above stated time and date. It is recommended that responses be sent by an overnight air courier service or some other method that allows for tracking and delivery confirmation. RFP responses that arrive after the above stated deadline as a result of delay by the mail service shall not be considered, shall not be opened at the public opening, and arrangements shall be made for their return at the qualifier's request and expense. The City reserves the right to consider submittals that have been determined by the City to be received late due solely to mishandling by the City after receipt of the RFP and prior to the award being made. C. If any addenda are issued to this REQUEST FOR PROPOSAL, the City will attempt to notify all prospective proposers who have secured same, however, it shall be the responsibility of each proposer, prior to submitting the RFP response, to contact Finance/Procurement Services at (561) 742-6322 to determine if any addenda were issued and to make any addendum acknowledgements and comply with the requirements of each addendum as part of their RFP response. D. One (1) original, so designated and four (4) copies along with one (1) electronic copy on a USB thumb drive, for a total of six (6) of the RFP response, shall be submitted in one sealed package clearly marked on the outside "RFP No. 025-1610-18/IT — GROUP MEDICAL, DENTAL, VISION, LIFE, LONG TERM DISABILITY AND SHORT TERM DISABILITY INSURANCE", and addressed to: City of Boynton Beach, Finance/Procurement Services, P.O. Box 310, Boynton Beach, FL 33425-0310. E. Responses shall clearly indicate the legal name, address and telephone number of the proposer (firm, corporation, partnership or individual). Responses shall be signed above the typed or printed name and title of the signer. The signer shall have the authority to bind the proposer to the submitted RFP. Proposers must note their Federal I.D. number on their RFP submittal and include a copy of their W-9. F. All expenses for making RFP responses to the City are to be borne by the proposer. G. A sample draft Agreement that the City intends to execute with the successful firm is contained in this Request for Proposal for review. The City reserves the right to modify the Agreement language prior to execution. The scope of services will closely track the scope of work detailed in Section II of this Request for Proposal. City of Boynton Beach 6 RFP No.025-1610-18/IT Page 569 of 715 Section II — PURPOSE, BACKGROUND AND SCOPE OF SERVICES REQUESTED 1. PURPOSE AND INTENT The City has approximately 743 employees enrolled in their medical plan, which includes approximately 60 retirees. For nearly 18 years, the City utilized Blue Cross Blue Shield of Florida as their provider of fully-insured medical benefits. Effective 10/01/10, the City transitioned their medical insurance to Cigna HealthCare. Effective 10/01/16, the City remained with Cigna but changed their funding from Fully Insured to Minimum Premium. Of interest to the City of Boynton Beach and its provider partners are quality service, administrative flexibility, real time reporting, good provider and carrier relationships and administrative efficiency. The City of Boynton Beach feels it is a matter of public trust and financial stewardship to conduct a rigorous marketing to assess the service and financial capabilities of firms interested in responding to this Request for Proposal. The City is interested in receiving medical plan benefits that match their current plan design as closely as possible while exploring all funding options, i.e. Fully Insured, Minimum Premium, Level Funding, Graded Funding, Self-Insured. Please refer to Exhibit 1. Each of these options should be quoted assuming (for medical only) all departments participate in the health insurance program. The City currently offers their employees a Dental PPO plan through Cigna, Vision through VSP, Life/AD&D and Long Term Disability through The Hartford. Please provide options that match the current plan designs as close as possible. The City does not currently offer Employer sponsored Short Term Disability Insurance but is interested in adding this benefit to its portfolio. Please note, the group currently receives $40,000 annually in wellness funds and $30,000 in technology fees as part of its medical plan from the provider. Proposers are expected to include these amounts in their proposals for medical benefits. Proposers are required to submit separate proposals for each line of coverage offered. For example, Firm "A" is submitting for Medical and Dental Coverage, then Firm "A" would need to provide a proposal/binder in response to Medical and a separate proposal/binder for Dental. Each line of coverage will be evaluated separately by the Selection Committee based upon the evaluation criteria contained within this RFP. Please note that due to the sensitive time constraints of the award of the RFP, we will be scheduling presentations from the short listed firms shortly after the deadline of submittals. The CITY OF BOYNTON BEACH intends to select the successful Medical benefits administrator for an implementation date of October 1, 2018. Upon selection of a new vendor, it is expected that contracts, necessary administrative forms, administrative manual, employee communications, deductible transfer data and other materials will be prepared as quickly as reasonably possible. The chosen administrator will be expected to bear the cost of installation of appropriate administrative systems, contract preparation, billing, network enhancements, related City of Boynton Beach 7 RFP No.025-1610-18/IT Page 570 of 715 administrative manuals, enrollment forms, and communication with employees and providers. Due to tight timeframes, we do not anticipate extension of the due dates. 2. BACKGROUND The City of Boynton Beach has a Commission - City Manager form of government. Residents elect the Mayor and City Commissioners, who in turn appoint a City Manager to manage the day-to-day operation of the City and to carry out Commission policy. The City Manager directs the operation of departments that provide City residents with services and programs. Included on the City's insurance are the following divisions: City of Boynton Beach, City of Boynton Beach Fire Rescue, CRA, and Children's School House Museum. 3. TERM OF SERVICES The term of the Provider Agreements will be established through negotiations between the City and the Proposer who is awarded the Contract and will be referenced in the Contract Agreement. 4. SCOPE OF SERVICES TO BE PERFORMED A. RATE HISTORY AND CONTRIBUTIONS Medical: Rate Histo 2014 -2015 2015-2016 2016-2017 2017-2018 Employee Only $658.94 $668.89 $668.45 $556.07 EE + Spouse $1,278.35 $1,299.65 $1,299.21 $1,143.79 EE + Child ren $1,186.09 $1,206.70 $1,206.26 $1,034.85 Family $1,469.44 $1,492.20 $1,491.76 $1,491.76 The City currently contributes 100% of the Employee Only premium towards medical insurance. For Employee + Spouse, the City currently contributes the Employee Only Premium and the Employee contributes the difference. For Employee + Child(ren), the City currently contributes the Employee Only Premium + $100 and the Employee Contributes the difference. For Employee + Family, the City currently contributes the Employee Only Premium + $100 + $122.38 and the Employee contributes the difference. Dental: Rate Histo 2014 -2015 2015-2016 2016-2017 2017-2018 Employee Only $28.86 $30.30 $33.33 $34.97 Family $80.72 $84.75 $93.23 $97.82 The City currently contributes 100% of the Employee only premium towards dental insurance. Employees contribute the difference for Dependent premiums. City of Boynton Beach 8 RFP No.025-1610-18/IT Page 571 of 715 Vision: Rate History 2014 -2015 2015-2016 2016-2017 2017-2018 Employee Only $3.50 $3.50 $3.50 $4.20 Family $10.66 $10.66 $10.66 $12.79 The City currently contributes 100% of the Employee only premium towards vision insurance. Employees contribute the difference for Dependent premiums. Basic Life/AD&D: Rate Histo 2014 -2015 2015 -2016 2016-2017 2017-2018 Basic Life /$1000 $0.115 $0.115 $0.115 $0.280 AD&D / $1000 $0.02 $0.02 $0.02 $0.02 Long Term Disability: Rate History 2014 —2015 2015—2016 2016-2017 2017-2018 LTD / $100 $0.405 $0.405 $0.405 $0.391 The City currently contributes 100% of premiums for Basic Life/AD&D as well as Long Term Disability insurance premiums. B. GENERAL PROVISIONS 1. Gehring Group, Benefits Consultant to the City of Boynton Beach, will assist with the development of proposal specifications and selection of a qualified carrier or carriers to administer the Group Employee Benefit Programs for the City. 2. The City of Boynton Beach is interested in contracting with a carrier/administrator who will perform the following functions on their behalf in a professional and cost- effective manner: a. Process all claims objectively, correctly, and efficiently, according to the Plan of Benefits outlined in the specifications. b. Maintain and provide plan data that will allow the City of Boynton Beach to track financial experience of the plans. c. Provide a managed care network that is adequate enough to meet the needs of all employees. 3. The City of Boynton Beach will not be liable for any costs incurred in the preparation, submission, or review of any proposal. 4. The date of eligibility for personal coverage with respect to each member of a covered employment classification shall be determined as follows: a. All employees of The City of Boynton Beach as of the effective date of the plan shall be eligible for personal coverage if they would have been eligible for the previous plan. b. Each full-time employee who enters the employ of the City of Boynton Beach subsequent to the effective date of the plan will become eligible for the insurance on the first of the month following thirty (30) days of employment. City of Boynton Beach 9 RFP No.025-1610-18/IT Page 572 of 715 Commission members' medical, dental, and vision coverage is effective the first of the month following their installation in office and are not eligible for Life /AD&D or LTD insurance. Full-time employees will be eligible for Life/AD&D and LTD insurance on the date they are hired. c. The date of eligibility for qualified dependent coverage shall be the date of the covered employee's eligibility for personal coverage, the date the individual becomes a dependent, or when a qualifying event occurs per IRS guidelines. Cl. Medical and Dental terminations are effective the last day of the month in which an employee's employment terminates. Life/AD&D and LTD insurance terminations are effective the last day of employment. 5. Provisions for terminated disabled employees or dependents must conform to State statute. 6. Provisions should be made in your proposal to hold the quoted rates for up to ninety (90) days. 7. Group insurance carrier must be listed as "RECOMMENDED" in the current Best's Insurance Guide Reports (with a rating of B+ or higher). A non-rated company must provide certification of their financial capability. 8. It is to be understood by all who submit proposals that the contents of these specifications are for the sole purpose of providing the basis for a clear and equitable comparison between quoting carriers. The carrier may be selected on factors other than cost. The carrier may be selected on the basis of other carrier services, which to the City of Boynton Beach represent the best interest of the City of Boynton Beach and its employees. It is the intent of the City of Boynton Beach to select the most cost-effective and best overall proposal. In no case will the City of Boynton Beach be required to accept the lowest first year proposal or otherwise be required to choose its carrier based on these criteria. When the City of Boynton Beach utilizes an RFP, the award shall be made to the Respondent whose proposal is determined to be the most advantageous to the City of Boynton Beach taking into consideration the evaluation factors and criteria set forth in the RFP. 9. All quotes received will be binding on the quoting company for twelve (12) months after the October 1, 2018 effective date. 10. The carrier selected must conduct enrollment meetings at the City of Boynton Beach in accordance with their schedule and needs. Respondents will be expected to be in compliance with the Americans with Disabilities Act with respect to accommodating employees who have sight, hearing or other disabilities. 11. Proposals should be based on a no-loss; no-gain provision and stated clearly as such. 12. The City of Boynton Beach is a fee-based account; therefore, your rates should be net of all commission and stated as such clearly in your proposal. 13. The City of Boynton Beach shall not be contractually or otherwise bound to any Respondent until an agreement in writing has been approved by the City of Boynton Beach's City Commission and signed by the appropriate City officers. City of Boynton Beach 10 RFP No.025-1610-18/IT Page 573 of 715 C. AUDIT You must agree to allow the City of Boynton Beach the right to audit the financial and non-financial records of the Third-Party Administrator, Carriers and its agents as they relate to the administration of their programs whenever deemed appropriate. Such audits may be performed by City personnel or outside auditors selected by the City. THE REMAINDER OF THE PAGE IS INTENTIONALLY LEFT BLANK. City of Boynton Beach 11 RFP No.025-1610-18/IT Page 574 of 715 Section III - PROPOSAL SUBMITTAL INSTRUCTIONS AND REQUIREMENTS I. In order to facilitate the analysis of responses to this RFP, Respondents are required to prepare their proposals in accordance with the instructions outlined in this section. Consultants whose proposals deviate from these instructions may be considered non- responsive and may be disqualified at the discretion of the City of Boynton Beach. II. Proposals shall be prepared as simply as possible and provide a straightforward, concise description of the Respondent's capabilities to satisfy the requirements of the RFP. Expensive bindings, color displays, promotional materials, etc., are not necessary or desired. Emphasis shall be concentrated on accuracy, completeness, and clarity of content. a. Each of the six (6) sections listed below shall be tabbed and labeled. b. Each page shall be numbered on the bottom right hand corner. c. Submit one (1) original proposal and four (4) copies along with one (1) electronic copy on a USB thumb drive, for a total of six (6) Cl. The proposal shall be organized as follows: Proposal Tab Section Title 1. Executive Summar 2. Statement of Organization 3. Minimum Qualifications 4. Qualifications of the Firm and Assigned Staff 5. Technical Approach 6. Submittal Forms TAB 1 — EXECUTIVE SUMMARY_:-- The Respondent shall provide a brief summary describing the Respondent's ability to perform Work requested in this RFP, a history of the Respondent's background and experience providing services, the qualifications of the Respondent's personnel to be assigned to this project, subcontractors, sub Providers and/or suppliers and a brief history of their background and experience, and any other information called for by this RFP which the Respondent deems relevant, including restating any exceptions to this RFP. This summary should be brief and concise to apprise the reader of the basic services offered, experience and qualifications of the Respondent and their subcontractors, sub Providers, and/or suppliers. TAB 2 — STATEMENT OF ORGANIZATION_= The Respondent shall provide the following information: A. Legal contracting name including any dba. B. State of organization or incorporation. C. Ownership structure of Respondent's company. (e.g., Sole Proprietorship, Partnership, Limited Liability Corporation, Corporation) D. Federal Identification Number. E. Contact information for Respondent's Corporate headquarters. Address City, State, Zip City of Boynton Beach 12 RFP No.025-1610-18/IT Page 575 of 715 Phone F. Contact information for Respondent's Local office (if any). Address City, State, Zip Phone G. List of officers, owners and/or partners, or managers of the firm. Include names, business addresses, email addresses, and phone numbers. H. Any additional organizational information that Respondent wishes to supply to augment its organizational structure. I. Contact information for Respondent's Primary representative during this RFP process. Name Phone E-mail Mailing Address City, State, Zip J. Contact information for Respondent's Secondary representative during this RFP process. Name Phone E-mail Mailing Address City, State, Zip K. Briefly summarize any potential conflicts of interest, pending or current litigation relating to the performance of requested financial advisory services.in which Respondent is a part to. Disclose any circumstance where the conduct of the Respondent is being investigated or has had an adverse determination by any legal or administrative body. L. Provide details of any ownership changes to Respondent's organization in the past three years or changes anticipated within six months of the Due Date and Time (e.g., mergers, acquisitions, changes in executive leadership). TAB 3 — MINIMUM QUALIFICATIONS — Each respondent shall submit information and documentation requested that confirms it meets the following qualification requirement(s): 1. Must be registered with the State of Florida, Division of corporations to do business in Florida. TAB 4—QUALIFICATIONS OF THE FIRM / QUALIFICATIONS OF ASSIGNED STAFF — A. QUALIFICATIONS OF THE FIRM 1. Provide a brief history of the firm. 2. Provide a list of all lawsuits in which the firm has been named as a party in the past four (4) years along with the status of the lawsuit. City of Boynton Beach 13 RFP No.025-1610-18/IT Page 576 of 715 3. Demonstrate the Firm's experience with Public Entity Employee Benefit Programs in the State of Florida 4. Provide at least four (4) references should be provided that are comparable in size, plan complexity and type of organization. Please provide employer contact name, telephone number and email address. C. QUALIFICATIONS OF ASSIGNED STAFF 1. Provide an organizational chart of the key personnel assigned to the contract, including senior management. Include the amount of involvement of staff expressed as a percentage of time. 2. Identify staff experience working with governmental entities/private and list those projects. 3. Provide the following information (a resume/biography is acceptable) for each person that will be assigned to the City's account: • Name • Title • Number of years with the company/firm • Current office location • Professional Designation(s) • Education • Identify Primary Account Manager • Identify Back-up Account Manager, if the Primary Account Manager is temporarily unavailable. • Identify office location in Florida that will have primary responsibilities for this account D. LOCATION The City of Boynton Beach Administrative Policy No. 10.16.01 provides for a local business preference. "For all acquisitions.made pursuant to Requests for Proposals, Requests for Qualifications or Requests for Letters of Interest, the solicitation shall include a weighted criterion for Local Businesses of five percentage points (5%) of the total points in the evaluation criteria published in the solicitation. For all acquisitions made pursuant to Requests for Proposals, Requests for Qualification or Requests for Letters of Interest, where the solicitation includes a qualitative ranking rather than a quantitative selection, the evaluation criteria shall include a Local Business preference, as reasonably determined by the Financial Services Department, Purchasing Services, consistent with the intent of this Policy. Each such solicitation shall clearly define the application of the Local Business preference." In order to be considered for a local business preference, a Proposer must include the Local Business Status Certification Form at the time of RFP submittal. Failure to submit this form at the time of RFP submittal will result in the Proposer being found ineligible for the local business preference for this solicitation. Proposers who are certified as required will receive the full five points allotted for this evaluation criteria. All other firms will receive zero points in this evaluation criterion. City of Boynton Beach 14 RFP No.025-1610-18/IT Page 577 of 715 TAB 5—TECHNICAL APPROACH — 1. Provide a brief description of the firms approach to the project and services outlined in this Request for Proposal and provide samples of work product. 2. Include sample employee communication materials and enrollment forms. 3. Include a detailed explanation of available enrollment assistance and process options (e.g., paper, on-line, telephone, face-to-face presentations, etc.) 4. Include a letter, signed by an officer of company advising the City of Boynton Beach that there will be no loss of benefits to the participants and their dependents if there is a change in carriers. 5. Include a Medical and Dental Geo access report using the criteria, "2 providers within a 5 mile radius of employee's home address". Please refer to the "Questionnaire" Section of the RFP for more details.(Applicable only to submittals for Medical and Dental lines of coverage only.) 6. Include a Medical and Dental Disruption analysis based on the provider list included in the Attachments. (Applicable only to submittals for Medical and Dental lines of coverage only.) 7. Include a copy of enrollment form and employee communications materials. 8. Describe the enrollment process and available options. 9. Provide a sample of data reporting capabilities. 10. Provide a sample of monthly premium payment statement with complete explanation of account procedure used. If live and/or on-line accounting is available, please explain process fully. TAB 6 — SUBMITTAL FORMS — Proposers must complete and submit the required forms in order for submittal to be considered a valid response. ■ Proposer's Acknowledgement ■ Acknowledgment of Addendum(s) ■ Statement of Proposer's Qualifications ■ References ■ Anti-Kickback Affidavit ■ Non Collusion Affidavit of Prime Proposer ■ Confirmation of Minority Owned Business ■ Confirmation of a Drug Free Workplace ■ Acknowledgement of PBC Inspector General ■ City of Boynton Beach Local Business Status ■ Schedule of Sub-Consultants ■ Statement of No Proposal (if applicable) o Exhibit I — Current Medical Response Form o Exhibit II — Medical Plan Rate Sheet o Exhibit III - Administrative Services Response Form o Exhibit IV- Stop Loss Reinsurance Response Form o Exhibit V- Current Dental PPO Plan Response Form City of Boynton Beach 15 RFP No.025-1610-18/IT Page 578 of 715 o Exhibit VI - Dental PPO Plan Rate Sheet o Exhibit VII — Current Vision Plan Response Form o Exhibit VIII — Vision Plan Rate Sheet o Exhibit IX— Basic Life/AD&D Plan Response Form o Exhibit X—Supplemental Life/AD&D Plan Response Form o Exhibit XI — Long Term Disability Plan Response Form o Exhibit XII — Short Term Disability Plan Response Form o Exhibit XIII - Questionnaire THE REMAINDER OF THE PAGE IS INTENTIONALLY LEFT BLANK. City of Boynton Beach 16 RFP No.025-1610-18/IT Page 579 of 715 Section IV— PROPOSAL EVALUATION METHOD AND CRITERIA: The City will designate a Selection Committee, comprised of staff. The City's Benefits Consultant, the Gehring Group, will serve as subject matter experts to the Committee. The Gehring Group will provide to the members of the Selection Committee (through the Purchasing Manager) an executive summary, as well as a technical review and analysis of each Proposer's submission deemed by the Purchasing Manager to have met the minimum requirements. The Selection committee members may rely upon information in the Gehring Group's analysis as the basis for its evaluation of the submittals utilizing the evaluation criteria defined below. The Purchasing Manager shall determine whether each Proposer is responsive and responsible. For the purposes of this RFP, a responsive Proposer means a Firm that has submitted a proposal that conforms in all material respects to the requirements in the RFP. Accordingly, the Purchasing Manager will determine whether each Proposer correctly submitted all of the necessary forms and documents. For the purposes of this RFP, a responsible Proposer means a Proposer meets the minimum qualification requirement(s) in this RFP, Tab Section 3. Among other things, a proposal may be found to be non-responsive if the Proposer failed to provide the information requested in the RFP; failed to utilize or complete the required forms; provided incomplete, indefinite, or ambiguous responses; failed to comply with the applicable deadlines; provided improper or undated signatures; or provided information that is false, misleading, or exaggerated. The Selection Committee will evaluate each proposal utilizing the following criteria: Evaluation Criteria Max Score Proposed Cost 25 Proposed Benefits 25 Technical Approach and Methodology 10 Capacity and Skill to Perform Services 10 Adequateness of the Provider Network and Discounts 20 Experience with Florida Government Agencies 5 Local Business Certification Form 5 Total 100 Each Selection Committee member will evaluate, rank and score the proposals for each of the evaluation criteria. The Selection Committee may create a short list of Proposers from the proposals received and elect to conduct interviews/presentations with the short- listed firms. If the Selection Committee elects to short-list only those proposals from Proposers that are short-listed will be considered for award of the Agreement. The Selection Committee may rank proposals without conducting interviews with Proposers. Therefore, each Proposer must ensure that its proposal contains all of the information requested in this RFP. The Selection Committee, may, at its discretion, request interviews with one of more of the Proposers. If interviews are conducted, the evaluation will be on the knowledge demonstrated by the Proposer and its team member and comprehensive explanations and/or augmentation of information. Consideration will also be given for presentation City of Boynton Beach 17 RFP No.025-1610-18/IT Page 580 of 715 style. Clarification information as well as information obtained during the interview process will be considered in the final evaluations and ranking of Proposals. All costs incurred by Proposer to participate in the interview, including travel, will be the sole responsibility of the Proposer. At any time during the Selection process, the City may conduct investigations it deems necessary to evaluate the Proposals. Each Proposer shall promptly provide the City with any additional information reasonably requested by the City. The City shall have the right to make additional inquiries visit the facilities of one or more of the Proposers, or take any other action the City deems necessary to fairly evaluate a Proposal. At any time during the Selection process, the City may reject a proposal if the City concludes the Proposer is not qualified (e.g. Proposer does not satisfy the minimum requirements criteria set forth in this RFP). THE REMAINDER OF THE PAGE IS INTENTIONALLY LEFT BLANK. City of Boynton Beach 18 RFP No.025-1610-18/IT Page 581 of 715 REQUEST FOR PROPOSAL FOR GROUP MEDICAL, DENTAL, VISION, LIFE, LONG TERM DISABILITY AND SHORT TERM DISABILITY INSURANCE RFP No.: 025-1610-18/IT GENERAL CONDITIONS 1. FAMILIARITY WITH LAWS: The qualifier is assumed to be familiar with all Federal, State and Local laws, ordinances, rules and regulations that in any manner affect the equipment. Ignorance on the part of the qualifier will in no way relieve them from responsibility. 2. BID FORMS: The bidder will submit a bid on the bid forms provided. All bid prices, amounts and descriptive information must be legibly entered. The bidder must state the price and the time of delivery for which they propose to deliver the equipment or service requested. The bidder IS required to be licensed to do business as an individual, partnership or corporation in the State of Florida. Place all required bid forms in a sealed envelope that has the company's name and address, proposal title, number, proposal date and time on the outside of the sealed envelope. Proposals not submitted on appropriate proposal forms may be rejected. All proposals are subject to the conditions specified herein. Proposals which do not comply with these conditions are subject to rejection. 3. EXECUTION OF BID: Proposal must contain an original signature of a representative who is legally authorized to contractually bind the Proposer. 4. NO BID: If not submitting a proposal, respond by returning one copy of the "STATEMENT OF NO BID" and explain the reason by indicating one of the reasons listed or in the space provided. Repeated failure to quote without sufficient justification shall be cause for removal of the Professional's name from the mailing list. NOTE: To qualify as a Proposer, bidder must submit a "NO BID" and it must be received no later than the stated bid receiving date and hour. 5. BID DEADLINE: It is the proposer's responsibility to assure that the proposal is delivered at the proper time and place prior to the proposal deadline. The City of Boynton Beach is not responsible for the U.S. Mail or private couriers in regards to mail being delivered by a specified time so that a proposal can be considered. Proposals which for any reason are not delivered by the deadline will not be considered. If no award has been made, the City reserves the right to consider proposals that have been determined by the City to be received late due to mishandling by the City after receipt of the proposal. Offers by telegram or telephone are not acceptable. 6. RIGHT TO REJECT RFP: Right is reserved to reject any or all RFP's and to waive technical errors, or to accept any RFP's that are in part deemed as the best responsible qualifier which represents the most advantageous RFP to the City. In determining the "most advantageous RFP", price, quantifiable factors, and other factors are considered. This would include specifications, proposed schedule, the proposed price and other factors contributing to the overall acquisition cost of this service. Consideration may be given, but not necessarily limited to conformity to the specifications, including timely delivery, product warranty, a qualifier's proposed service, City of Boynton Beach 19 RFP No.025-1610-18/IT Page 582 of 715 ability to supply and provide service, delivery to required schedules and past performances in other Contracts with the City or other government entities. 7. RIGHTS OF THE CITY: The City expressly reserves the right to: ■ Waive as an informality, minor deviations from specifications at a lower price than the best responsible qualifier meeting all aspects of the specifications and consider it, if it is determined that total cost is lower and the overall function is improved or not impaired; ■ Waive any defect, irregularity or informality in any RFP or qualifying procedure; ■ Reject or cancel any or all RFP's; ■ Reissue Request For Proposal Invitation; ■ Extend the RFP opening time and date; ■ Consider and accept an alternate RFP as provided herein when most advantageous to the City. 8. STANDARDS: Factors to be considered in determining whether the standard of responsibility has been met include whether a prospective qualifier has: ■ Available the appropriate financial, material, equipment, facility and personnel resources and expertise, or the ability to obtain them, necessary to indicate its capability to meet all contractual requirements; ■ A satisfactory record of performances; ■ A satisfactory record of integrity; ■ Qualified legally to Contract within the State of Florida and the City of Boynton Beach; ■ Supplied all necessary information in connection with the inquiry concerning responsibility. 9. INFORMATION AND DESCRIPTIVE LITERATURE: Proposers must furnish all information requested in the spaces provided on the RFP form. Further, as may be specified elsewhere, each qualifier must submit for RFP evaluation cuts, sketches, and descriptive literature and technical specifications covering the products offered. Reference to literature submitted with a previous RFP or on file with the buyer will not satisfy this provision. 10. INTERPRETATIONS: Any questions concerning conditions and specifications should be directed to this office in writing no later than ten (10) days prior to the RFP closing. Inquiries must reference the date by which the RFP is to be received. 11. CONFLICT OF INTEREST: The award hereunder is subject to all conflict of interest provisions of the City of Boynton Beach, Palm Beach County, of the State of Florida. 12. TRADE SECRET:Any language contained in the Proposer's Proposal purporting to require confidentiality of any portion of the Proposal, except to the extent that certain information is in the City's opinion a Trade Secret pursuant to Florida law, shall be void. If a Proposer submits any documents or other information to the City which the Proposer claims is Trade City of Boynton Beach 20 RFP No.025-1610-18/IT Page 583 of 715 Secret information and exempt from Florida Statutes Chapter 119.07 (Public Records Laws), the Proposer shall clearly designate that it is a Trade Secret and that it is asserting that the document or information is exempt. The Proposer must specifically identify the exemption being claimed under Florida Statutes 119.07. The City shall be the final arbiter of whether any information contained in the Proposer's Proposal constitutes a Trade Secret. The City's determination of whether an exemption applies shall be final, and the Proposer agrees to defend, indemnify, and hold harmless the City its officers, employees, volunteers, and agents, against any loss or damages incurred by any person or entity as a result of the City's treatment of records as public records. Proposals purporting to be subject to copyright protection in full or in part will be rejected. EXCEPT FOR CLEARLY MARKED PORTIONS THAT ARE BONA FIDE TRADE SECRETS PURSUANT TO FLORIDA LAW, DO NOT MARK YOUR PROPOSAL AS PROPRIETARY OR CONFIDENTIAL. DO NOT MARK YOUR PROPOSAL OR ANY PART THEREOF AS COPYRIGHTED. 13. SUBCONTRACTING: If a qualifier subcontracts any portion of a Contract for any reason, they must state the name and address of the subcontractor and the name of the person to be contacted on the attached "Schedule of Subcontractors". The City of Boynton Beach reserves the right to accept or reject any or all RFP's wherein a subcontractor is named and to make the award to the qualifier, who, in the opinion of the City, will be in the best interest of and/or most advantageous to the City. The City also reserves the right to reject the RFP of any qualifier if the RFP names a subcontractor who has previously failed in the proper performance of an award or failed to deliver on time Contracts of a similar nature, or who is not in a position to perform properly under this award. The City reserves all rights in order to make a determination as to the foregoing. 14. ADDENDA: From time to time, the City may issue an addendum to change the intent or to clarify the meaning of the Contract documents. Since all addenda are available to Proposers at the Office of Procurement Services, it is each qualifier's responsibility to check with the issuing office and immediately secure all addenda before submitting RFP's. It is the usual practice for the City to upload all addenda to Demanstar.com, but it cannot be guaranteed that all Proposers will receive ALL addendum(s) in this manner. Each qualifier shall acknowledge receipt of ALL addenda by notation on the RFP. 15. ESCALATOR CLAUSE: Any RFP which is submitted subject to an escalator clause will be rejected. 16. EXCEPTIONS: Incorporation in an RFP of exceptions to any portion(s), of the Contract documents may invalidate the RFP. Exceptions to the Technical and Special Provisions shall be clearly and specifically noted in the qualifier's RFP on a separate sheet marked "EXCEPTIONS TO THE SPECIFICATIONS" and this sheet shall be attached to the RFP. The use of qualifier's standard forms or the inclusion of manufacturer's printed documents shall not be construed as constituting an exception within the intent of the Contract documents. 17. DISPUTES: In case of any doubt or difference of opinion as to the items to be furnished hereunder, the decision of the City Manager shall be final and binding on both parties. 18. ANTITRUST CAUSE OF ACTION: In submitting an RFP to the City of Boynton Beach, the Proposer offers and agrees that if the RFP is accepted, the Proposer will convey, sell, assign or transfer to the City of Boynton Beach all rights, title and interest in and to all causes of action it may now or hereafter acquire under the antitrust laws of the United States and State of Florida for price fixing relating to the particular commodities or services City of Boynton Beach 21 RFP No.025-1610-18/IT Page 584 of 715 purchased or acquired by the City of Boynton Beach. At the City of Boynton Beach's discretion, such assignment shall be made and become effective at the time the purchasing agency tenders final payment to the Proposer. 19. GOVERNMENTAL RESTRICTIONS: In the event any governmental restrictions may be imposed which would necessitate alteration of the material, quality, workmanship or performance of the items offered on this RFP prior to their delivery, it shall be the responsibility of the successful qualifier to notify the City at once, indicating in a letter the specific regulation which required an alteration. The City reserves the right to accept any such alterations, including any price adjustments occasioned thereby, or to cancel the Contract at no expense to the City. 20. LEGAL REQUIREMENTS: Federal, State, County, and City laws, ordinances, rules, and regulations that in any manner affect the items covered herein apply. Lack of knowledge by the qualifier will in no way be a cause for relief from responsibility. 21. ON PUBLIC ENTITY CRIMES - All Request for Proposal Invitations as defined by Section 287.012(l 1), Florida Statutes, Requests for Proposal as defined by Section 287.012(16), Florida Statutes, and any contract document described by Section 287.058, Florida Statutes, shall contain a statement informing persons of the provisions of paragraph (2)(a) of Section 287.133, Florida Statutes, which reads as follows: "A person or affiliate who has been placed on the convicted Professional list following a conviction for public entity crime may not submit an RFP on a contract or provide any goods or services to a public entity, may not submit an RFP on a contract with a public entity for the construction or repair of a public building or public work, may not submit RFP's on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted Professional list". 22. ADVERTISING: In submitting an RFP, the qualifier agrees not to use the results therefrom as a part of any commercial advertising. Violation of this stipulation may be subject to action covered under "NONCONFORMANCE TO CONTRACT CONDITIONS". 23. ASSIGNMENT: Any Purchase Order issued pursuant to this RFP invitation and the monies which may become due hereunder are not assignable except with the prior written approval of the City. 24. LIABILITY: The selected bidder(s) shall hold and save harmless the City of Boynton Beach, Florida its officers, agents, volunteers and employees from liability of any kind in the performance of this Contract. Further, the selected bidder(s) shall indemnify, save harmless and undertake the defense of the City, its City Commissioners, agents, servants an employees from and against any and all claims, suits, actions, damages, or causes of action arising during the term of this Contract, for any personal or bodily injury, loss of life, or damage to property arising directly or indirectly from bidder's operation pursuant to this Contract and from and against all costs, attorney fees, expenses and liabilities incurred in and about any such claims, the investigation thereof, or the defense of any action or proceedings brought thereon, and from and against any orders or judgments which may be entered therein. The City shall notify the bidder within ten (10) business days of receipt by the City of any claim, suit or action against the City arising directly or indirectly from the operations of the bidder hereunder, for which the City may be entitled to a claim or indemnity against the bidder, under the provisions of this Contract. Bidder shall have the City of Boynton Beach 22 RFP No.025-1610-18/IT Page 585 of 715 right to control the defense of any such claim, suit, or actions. The bidder shall also be liable to the City for all costs, expenses, attorneys' fees and damages which may be incurred or sustained by the City by reason of the bidder's breach of any of the provision of the contract. Bidder shall not be responsible for negligent acts of the City or its employees. 25. PURCHASING AGREEMENTS WITH OTHER GOVERNMENT AGENCIES: At the option of the Professional, the use of the contract resulting from this solicitation may be extended to other governmental agencies, including the State of Florida, its agencies, school boards, political subdivisions, counties, and cities. Each governmental agency allowed by the Contractor to use this contract shall do so independent of any other governmental entity. Each agency shall be responsible for its own purchases and shall be liable only for goods or services ordered, received and accepted. No agency receives any liability by virtue of this bid and subsequent contract award. 26. AWARD OF CONTRACT: Contracts or Purchase Orders will be awarded by the City to the most responsive, responsible qualifier whose RFP represents the most advantageous RFP to the City, Evaluation of RFP's will be made based upon the evaluation factors and standards heretofore set forth. The City reserves the right to reject any and all RFP's and to waive technical errors as heretofore set forth. In the event of a Court challenge to an award by any qualifier, damages, if any, resulting from an improper award shall be limited to actual RFP preparation costs incurred by the challenging qualifier. In no case will the award be made until all necessary investigations have been made into the responsibility of the qualifier and the City is satisfied that the best responsible qualifier is qualified to do the work and has the necessary organization, capital and equipment to carry out the required work within the time specified. 27. FUNDING OUT: The resultant Agreement shall remain in full force and effect only as long as the expenditures provided for in the Agreement have been appropriated by the City Commission for the City of Boynton Beach in the annual budget for each fiscal year of this Agreement, and is subject to termination based on lack of funding. 28. LICENSE AND PERMITS: It shall be the responsibility of the successful qualifier to obtain all licenses and permits, if required, to complete this service at no additional cost to the City. Licenses and permits shall be readily available for review by the Assistant to the Finance Director and City Inspectors. 29. COMPLIANCE WITH OCCUPATIONAL SAFETY AND HEALTH: Qualifier certifies that all material, equipment, etc., contained in this RFP meets all O.S.H.A. requirements. Qualifier further certifies that if awarded as the successful qualifier, and the material equipment, etc. delivered is subsequently found to be deficient in any O.S.H.A. requirement in effect on date of delivery, all costs necessary to bring the materials, equipment, etc., into compliance with the aforementioned requirements shall be borne by the qualifier. Qualifier certifies that all employees, subcontractors, agents, etc. shall comply with all O.S.H.A. and State safety regulations and requirements. 30. PALM BEACH COUNTY INSPECTOR GENERAL: The contractor is aware that the Inspector General of Palm Beach County has the authority to investigate and audit matters relating to the negotiation and performance of any contracts resulting from this solicitation, and in furtherance thereof, may demand and obtain records and testimony from the contractor and its subcontractors. The contractor understands and agrees that in addition to all other remedies and consequences provided by law, the failure of the contractor or its subcontractors or lower tier subcontractors to fully cooperate with the Inspector General when requested, may be deemed by the municipality to be a material City of Boynton Beach 23 RFP No.025-1610-18/IT Page 586 of 715 breach of this contract justifying its termination. 31. PUBLIC RECORDS: Sealed documents received by the City in response to an invitation are exempt from public records disclosure until thirty (30) days after the opening of the Bid unless the City announces intent to award sooner, in accordance with Florida Statutes 119.07. The City is public agency subject to Chapter 119, Florida Statutes. The Contractor shall comply with Florida's Public Records Law. Specifically, the Contractor shall: A. Keep and maintain public records required by the CITY to perform the service; B. Upon request from the CITY's custodian of public records, provide the CITY with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119, Fla. Stat. or as otherwise provided by law; C. Ensure that public records that are exempt or that are confidential and exempt from public record disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and, following completion of the contract, Contractor shall destroy all copies of such confidential and exempt records remaining in its possession once the Contractor transfers the records in its possession to the CITY; and D. Upon completion of the contract, Contractor shall transfer to the CITY, at no cost to the CITY, all public records in Contractor's possession All records stored electronically by Contractor must be provided to the CITY, upon request from the CITY's custodian of public records, in a format that is compatible with the information technology systems of the CITY. E. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS: JUDY PYLE, CITY CLERK 100 E BOYNTON BEACH BLVD. BOYNTON BEACH, FLORIDA, 33435 561-742-6061 PYLEJ@BBFL.US 32. SCRUTINIZED COMPANIES -- 287.135 and 215.473 By submission of this RFP, Proposer certifies that Proposer is not participating in a boycott of Israel. Proposer further certifies that Proposer is not on the Scrutinized Companies that Boycott Israel list, not on the Scrutinized Companies with Activities in Sudan List, and not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has Contractor been engaged in business operations in Syria. Subject to limited exceptions provided in state law, the City will not contract for the provision of goods or services with any scrutinized company referred to above. Submitting a false certification shall be deemed a material breach of contract. The City shall provide notice, in writing, to Contractor of the City of Boynton Beach 24 RFP No.025-1610-18/IT Page 587 of 715 City's determination concerning the false certification. Contractor shall have five (5) days from receipt of notice to refute the false certification allegation. If such false certification is discovered during the active contract term, Contractor shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination of false certification was made in error. If Contractor does not demonstrate that the City's determination of false certification was made in error then the City shall have the right to terminate the contract and seek civil remedies pursuant to Section 287.135, Florida Statutes, as amended from time to time. Solicitation responses of $1 million or more must include the attached Scrutinized Companies form to certify that the Proposer is not on either of those lists QUESTIONS: Any questions relative to any item(s) or portion of Request for Proposal should be directed to Ilyse Triestman, Purchasing Manager, (561) 742-6322 Monday through Friday from 8:00 A.M. to 5:00 P.M; email: triestmani@,bbfl.us City of Boynton Beach 25 RFP No.025-1610-18/IT Page 588 of 715 l TAB VII - RESPONSE FORMS REQUEST FOR PROPOSAL FOR GROUP MEDICAL, DENTAL, VISION, LIFE, LONG TERM DISABILITY AND SHORT TERM DISABILITY INSURANCE RFP No.: 025-1610-18/IT THESE FORMS MUST BE COMPLETED AND RETURNED WITH YOUR SUBMITTAL FOR IT TO BE CONSIDERED RESPONSIVE. City of Boynton Beach 26 RFP No.025-1610-18/IT Page 589 of 715 REQUEST FOR PROPOSAL FOR GROUP MEDICAL, DENTAL, VISION, LIFE, LONG TERM DISABILITY AND SHORT TERM DISABILITY INSURANCE RFP No.: 025-1610-18/IT PROPOSER ACKNOWLEDGEMENT Submit RFP's To: PROCUREMENT SERVICES 100 E. Boynton Beach Boulevard P.O. Box 310 Boynton Beach, Florida 33425-0310 Telephone: (561) 742-6322 RFP Title: GROUP MEDICAL, DENTAL, VISION, LIFE, LONG TERM DISABILITY AND SHORT TERM DISABILITY INSURANCE RFP Number: 025-1610-18/IT RFP Received By: AUGUST 13, 2018, NO LATER THAN 2:30 P.M. RFP's will be opened in Procurement Services unless specified otherwise. RFP receiving date and time is scheduled for: AUGUST 13, 2018, NO LATER THAN 2:30 P.M. (LOCAL TIME) and may not be withdrawn within ninety (90) days after such date and time. All awards made as a result of this RFP shall conform to applicable sections of the charter and codes of the City. Name of Professional: Federal I.D. Number: A Corporation of the State of: Area Code: Telephone Number: Area Code: FAX Number: Mailing Address: City/State/Zip: E-mail Address: Authorized Signature Name Typed THIS PAGE TO BE SUBMITTED FOR PROPOSAL TO BE CONSIDERED 27 COMPLETE AND ACCEPTABLE. RFP No. 025-1610-18/IT Page 590 of 715 A D D E N D A CITY OF BOYNTON BEACH FLORIDA RFP TITLE: "GROUP MEDICAL, DENTAL, VISION, LIFE, LONG TERM DISABILITY AND SHORT TERM DISABILITY INSURANCE" RFP NO.: 025-1610-18/IT DATE SUBMITTED: We propose and agree, if this submittal is accepted, to contract with the City of Boynton Beach, in the Contract Form, to furnish all material, means of transportation, coordination, labor and services necessary to complete/provide the work specified by the Contract documents. Having studied the documents prepared by: THE CITY OF BOYNTON BEACH we propose to perform the work of this Project according to the Contract documents and the following addenda which we have received: ADDENDUM DATE ADDENDUM DATE ❑ NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID THIS PAGE TO BE SUBMITTED FOR PROPOSAL TO BE CONSIDERED 28 COMPLETE AND ACCEPTABLE. RFP No. 025-1610-18/IT Page 591 of 715 STATEMENT OF QUALIFICATIONS Each qualifier proposing on work included in these General Documents shall prepare and submit the data requested in the following schedule of information. This data must be included in and made part of each RFP document. Failure to comply with this instruction may be regarded as justification for rejecting the RFP response. * attach additional sheets giving the information 1. Name of Qualifier: 2. Business Address: 3. When Organized: 4. Where Incorporated: 5. How many years have you been engaged in business under the present firm name? 6. General character of work performed by your company. 7. Enclose evidence of possession of required licenses and/or business permits. 8. Number of employees. 9. Background and experience of principal members of your personnel, including officers. 10. Bonding capacity, if applicable. 11. Have you ever defaulted on a contract? If so, where and why?* THIS PAGE TO BE SUBMITTED FOR PROPOSAL TO BE CONSIDERED 29 COMPLETE AND ACCEPTABLE. RFP No. 025-1610-18/IT Page 592 of 715 12. Experience in performance of work similar in importance to this project. Project $Value Contact Name Phone # 13. Contracts on hand. * 14. Largest completed projects (include final cost). 1) 2) 3) 15. List all lawsuits (related to similar projects) or arbitration to which you have been a party and which: * 1) arose from performance: 2) occurred within the last 4 years: 3) provide case number and style: Dated at: this day of 20_ By: (written signature) Name: (printed or typed) Title: THIS PAGE TO BE SUBMITTED FOR PROPOSAL TO BE CONSIDERED 30 COMPLETE AND ACCEPTABLE. RFP No. 025-1610-18/IT Page 593 of 715 REFERENCES FOR (NAME OF FIRM) 7, Vl� Vl� Vl� Vl� Vl� Vl� Vl� Vl� '\,' , Vll� , Vll� Vll� Vll� Vll� Vll� , Vll� Company Name: Address: Contact Name: Phone: Fax: E-Mail: ""k "' 1\' , Vll� , ll� ll� ll� Vll� ll- , ll� ll� ll� ll� Vll� , ll� ll� ll� ll� ll� ll Company Name: Address: Contact Name: Phone: Fax: E-Mail: Vl� Vl� Vl� V�� V\� N Vl� , Vl� Company Name: Address: Contact Name: Phone: Fax: E-Mail: ""k "' 1\' , Vll� , ll� ll� ll� Vll� ll- , ll� ll� ll� ll� Vll� , ll� ll� ll� ll� ll� ll� Company Name: Address: Contact Name: Phone: Fax: E-Mail: THIS PAGE TO BE SUBMITTED FOR PROPOSAL TO BE CONSIDERED 31 COMPLETE AND ACCEPTABLE. RFP No. 025-1610-18/1T Page 594 of 715 ANTI-KICKBACK AFFIDAVIT STATE OF FLORIDA ) SS COUNTY OF PALM BEACH ) I, the undersigned hereby duly sworn, depose and say that no portion of the sum herein submitted will be paid to any employees of the City of Boynton Beach as a commission, kickback, reward of gift, directly or indirectly by me or any member of my firm or by an officer of the corporation. By: NAME - SIGNATURE Sworn and subscribed before me this day of 20 Printed Information: NAME TITLE NOTARY PUBLIC, State of Florida at Large COMPANY "OFFICIAL NOTARY SEAL" STAMP THIS PAGE TO BE SUBMITTED FOR PROPOSAL TO BE CONSIDERED 32 COMPLETE AND ACCEPTABLE. RFP No. 025-1610-18/IT Page 595 of 715 NON COLLUSION AFFIDAVIT State of ) County of ) being first duly sworn, deposes and says that: 1) He/She is of the qualifier (Title) (Name of Corporation or Firm) who has submitted the attached RFP No. 025-1610-18/IT for GROUP MEDICAL, DENTAL, VISION, LIFE, LONG TERM DISABILITY AND SHORT TERM DISABILITY INSURANCE He/She is fully informed respecting the preparation and contents of the attached submittal and of all pertinent circumstances respecting such submittal; 2) Said RFP is genuine and is not a collusive or sham RFP; 3) Further, the said qualifier nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other qualifier, firm or person to submit a collusive or sham RFP in connection with the Contract for which the attached RFP has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communications or conference with any other qualifier, firm or person to fix the price or prices in the attached RFP or of any other qualifier, or to fix any overhead, profit or cost element of the RFP price or the RFP price of any other qualifier, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Boynton Beach or any person interested in the proposed Contract; and 4) The price or prices quoted in the attached bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the qualifier or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. (Signed) (Title) Subscribed and sworn to before me This day of 20 My commission expires THIS PAGE TO BE SUBMITTED FOR PROPOSAL TO BE CONSIDERED 33 COMPLETE AND ACCEPTABLE. RFP No. 025-1610-18/IT Page 596 of 715 CONFIRMATION OF MINORITY OWNED BUSINESS A requested form to be made a part of our files for future use and information. Please fill out and indicate in the appropriate spaces provided which category best describes your company. Return this form with your bid proposal sheet making it an official part of your bid response. Is your company a Minority Owned Business ? Yes No If Yes, please indicate by an "X" in the appropriate box: ( ) AMERICAN INDIAN ( ) ASIAN ( ) BLACK ( ) HISPANIC ( ) WOMEN ( ) OTHER (specify) ( ) NOT APPLICABLE Do you possess a Certification qualifying your business as a Minority Owned Business? YES NO If YES, Name the Organization from which this certification was obtained and date: Issuing Organization for Certification Date of Certification THIS PAGE TO BE SUBMITTED FOR PROPOSAL TO BE CONSIDERED 34 COMPLETE AND ACCEPTABLE. RFP No. 025-1610-18/IT Page 597 of 715 CONFIRMATION OF DRUG-FREE WORKPLACE IDENTICAL TIE SUBMITTALS Preference shall be given to businesses with drug-free workplace programs. Whenever two or more submittals which are equal with respect to price, quality, and service are received by the City of Boynton Beach or by any political subdivision for the procurement of commodities or contractual services, a submittal received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie submittals will be followed if none of the tied Professionals have a drug-free workplace program. In order to have a drug-free workplace program, a business shall: 1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3) Give each employee engaged in providing the commodities or contractual services that are under submittal a copy of the statement specified in subsection (1). 4) In the statement specified in subsection (1), notify the employee that, as a condition of working on the commodities or contractual services that are under submittal, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than 5 days after such conviction. 5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by, any employee who is so convicted. 6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. Professional's Signature THIS PAGE TO BE SUBMITTED FOR PROPOSAL TO BE CONSIDERED 35 COMPLETE AND ACCEPTABLE. RFP No. 025-1610-18/IT Page 598 of 715 PALM BEACH COUNTY INSPECTOR GENERAL ACKNOWLEDGMENT The Proposer is aware that the Inspector General of Palm Beach County has the authority to investigate and audit matters relating to the negotiation and performance of this contract, and in furtherance thereof may demand and obtain records and testimony from the Contractor and its subcontractors and lower tier subcontractors. The Proposer understands and agrees that in addition to all other remedies and consequences provided by law, the failure of the Contractor or its subcontractors or lower tier subcontractors to fully cooperate with the Inspector General when requested may be deemed by the municipality to be a material breach of this contract justifying its termination. CONTRACTOR NAME By Title: Date: THIS PAGE TO BE SUBMITTED FOR PROPOSAL TO BE CONSIDERED 36 COMPLETE AND ACCEPTABLE. RFP No. 025-1610-18/IT Page 599 of 715 CITY OF BOYNTON BEACH LOCAL BUSINESS STATUS CERTIFICATION I, , the of (Name of officer of company) (Title of officer of company) , located at (Name of Corporation/Company) (Business Address) Certify that I am an authorized representative of the business and, on behalf of the Business, request that it be deemed to be a local business for purposes of the City of Boynton Beach Local Preference Program. Answering yes to Question 1 and Question 2 below will qualify the business as a local business. In support of this request, I certify the following to be true and correct: NAME OF BUSINESS: 1. Is the business located within the City limits YES NO Number of Years: of Boynton Beach, Florida? 2. Does the business have a business tax YES NO Business License receipt issued in the current year? Number: 3. Is the business registered with the Florida YES NO Division of Corporations? I understand that misrepresentation of any facts in connection with this request may be cause for removal from the certified local business list. I also agree that the business is required to notify the City in writing should it cease to qualify as a local business. Print Name: Signature: ***FOR PURCHASING USE ONLY*** Business License ❑ Year Established: ❑ Active: Verified by: Date: THIS PAGE TO BE SUBMITTED FOR PROPOSAL TO BE CONSIDERED 37 COMPLETE AND ACCEPTABLE. RFP No. 025-1610-18/IT Page 600 of 715 CERTIFICATION PURSUANT TO FLORIDA STATUTE § 287.135 I, on behalf of certify Print Name and Title Company Name that does not: Company Name 1. Participate in a boycott of Israel; and 2. Is not on the Scrutinized Companies that Boycott Israel List; and 3. Is not on the Scrutinized Companies with Activities in Sudan List; and 4. Is not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List; and 5. Has not engaged in business operations in Syria. Submitting a false certification shall be deemed a material breach of contract. The City shall provide notice, in writing, to the Contractor of the City's determination concerning the false certification. The Contractor shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination of false certification was made in error. If the Contractor does not demonstrate that the City's determination of false certification was made in error then the City shall have the right to terminate the contract and seek civil remedies pursuant to Florida Statute § 287.135. Section 287.135, Florida Statutes, prohibits the City from: 1) Contracting with companies for goods or services in any amount if at the time of bidding on, submitting a proposal for, or entering into or renewing a contract if the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, F.S. or is engaged in a boycott of Israel; and 2) Contracting with companies, for goods or services over $1,000,000.00 that are on either the Scrutinized Companies with activities in the Iran Petroleum Energy Sector list, created pursuant to s. 215.473, or are engaged in business operations in Syria. As the person authorized to sign on behalf of the Contractor, I hereby certify that the company identified above in the section entitled "Contractor Name" does not participate in any boycott of Israel, is not listed on the Scrutinized Companies that Boycott Israel List, is not listed on either the Scrutinized Companies with activities in the Iran Petroleum Energy Sector List, and is not engaged in business operations in Syria. I understand that pursuant to section 287.135, Florida Statutes, the submission of a false certification may subject the company to civil penalties, attorney's fees, and/or costs. I further understand that any contract with the City for goods or services may be terminated at the option of the City if the company is found to have submitted a false certification or has been placed on the Scrutinized Companies with Activities in Sudan list or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List. COMPANY NAME SIGNATURE PRINT NAME TITLE THIS PAGE TO BE SUBMITTED FOR PROPOSAL TO BE CONSIDERED 38 COMPLETE AND ACCEPTABLE. RFP No. 025-1610-18/IT Page 601 of 715 @ S ƒ a. a I ° � c 2 0 - 2 \ § k � � E\ < d5 e o - 2 ILZ 2 / o o = v 2 o o 7 22 LLO IL � � � / / 0. . % §o / ± S Q k \ [ b « ± m@ oLr- ° S Cl) co o \ 2 a \ . ■ D »\ ■ g S [ e 2LU n 0 4- 0 / mss 2 § 2 \ c \/ / ® � 2 8 = � � 5 ° 0 S = e Co ® o � F e0 0 L) LU 0 2F : 07 Cao 2 § m Eo - § F C, a � e ƒ k 2 / \ 2 g 4- / o f \ 4o L) k 7 2 / Om U 3 / o § a \ O N k72 � & [ 102 \ m L) a) U) § 5 $ 2 « o Co2 " � m 2 \ f � L © � © O 2 o / \ Co - - / F- q Lu Z \ k / Q $ om /\ \ LL co 2 w w � n o a 2 = a m U w D moo ■ e = 2 W cu. E � E \ 2 0 2 \ a)\ / « p U cc = t ¥ moo LU 2 Q m g R t 7 = @ _ �- « \ \ § 2 £ EV) 0 $ @ / - S § § o E 70 ± 2 D 5 ± \ 2 V) a0 # \ � k coo o § = o � = n 0 1) \ / 2 E ¥ o = 0 t o t n \ / / ■f § \ \ / / § E2 � : =g I ± o � 2 � 0 % 2 ° \ = \% 200 @ n7f * 2 ° k § / _ § y # o ° ° 2 o = o f ■ / (n 7§ ?o = 0 272 z 7 U 5 \ a f \ / / 2 k ƒ \ 0 0) R = = 0 = 7 0 o = STATEMENT OF NO SUBMITTAL If you are not submitting an RFP for this project, please complete and return this form to: PROCUREMENT SERVICES, City of Boynton Beach, 100 E. Boynton Beach Boulevard, P.O. Box 310, Boynton Beach, Florida 33425-0310. Failure to respond may result in deletion of Firm's name from the City's Vendor list. COMPANY NAME: ADDRESS: TELEPHONE: SIGNATURE: DATE: WE, the undersigned have declined to respond to your RFP No.: 025-1610-18/IT for "GROUP MEDICAL, DENTAL, VISION, LIFE, LONG TERM DISABILITY AND SHORT TERM DISABILITY INSURANCE" because of the following reasons: Specifications too "tight", i.e., geared toward brand or manufacturer only (explain below) Insufficient time to respond to the Invitation We do not offer this product or an equivalent Our product schedule would not permit us to perform Unable to meet specifications Unable to meet bond requirements Specifications unclear (explain below) Other (specify below) REMARKS: THIS PAGE TO BE SUBMITTED FOR PROPOSAL TO BE CONSIDERED 40 COMPLETE AND ACCEPTABLE. RFP No. 025-1610-18/IT Page 603 of 715 EXHIBIT I CURRENT MEDICAL PLAN RESPONSE FORM In Network Out of In Network7Networlk Network Calendar Year Deductible Employee $2,500 $5,000 Employee+ Family $5,000 $10,000 Coinsurance Member Responsibility 0% 50% Plan Year Out of Pocket Max Includes Deductibles,'Coins, & Co 'a s Employee $5,000 $10,000 Employee+ Family $10,000 $20,000 Physician Services Primary Care PYD + 0% PYD + 50% Specialist PYD + 0% PYD + 50% Preventive Services No Charge PYD + 50% Advanced Imaging PYD + 0% PYD + 50% Hospital Services Inpatient PYD + 0% PYD + 50% Outpatient PYD + 0% PYD + 50% Emergency Room PYD + 0% PYD + 0% Urgent Care Facility PYD + 0% PYD + 50% Mental Health/Substance Abuse Inpatient PYD + 0% PYD + 50% Outpatient PYD + 0% PYD + 50% Rx-Retail or Mail Order Tier 1 / Generic $10 PYD after PYD + 50% Tier 2/Preferred Brand $25 PYD after PYD + 50% Tier 3 /Non-Preferred Brand $50 PYD after PYD + 50% Tier 4/Injectable N/A N/A Mail Order(90 Day Supply) 2X Retail Not Covered THIS PAGE TO BE SUBMITTED FOR PROPOSAL TO BE CONSIDERED 41 COMPLETE AND ACCEPTABLE. RFP No. 025-1610-18/IT Page 604 of 715 EXHIBIT II MEDICAL PLAN RATE SHEET Fully Insured offering matching City's current plan design: Employee Only Employee+ Spouse Employee+ Child(ren) Employee+ Family Minimum Premium Arrangement Matching City's current plan design: Coverage Network Stop Loss Bank Terminal Level Expenses Access Fee i ,rge Account Liability Funding Liability Employee Only Employee+ Spouse Employee+ Child ren Employee+ Family 1. Rate Guarantee Period: 10/01/2018 through 2. Are all rates valid regardless of actual enrollment on 10/01/2018? Yes_ No_ 3. Are plans considered creditable coverage with Medicare Part D for 2018? Yes_ No_ AUTHORIZED SIGNATURE PRINT NAME TITLE: FIRM: ADDRESS: PHONE NO: THIS PAGE TO BE SUBMITTED FOR PROPOSAL TO BE CONSIDERED 42 COMPLETE AND ACCEPTABLE. RFP No. 025-1610-18/IT Page 605 of 715 EXHIBIT III ADMINISTRATIVE SERVICES RESPONSE FORM Contract Details Proposed Name of Proposer Name of Network(s)Utilized Outline All Applicable Fees Below: Administration Fee (PEPM) Utilization Review(PEPM) Network Access Fee (PEPM) Disease Management(PEPM) HIPAA Certification Pharmacy Management Fee (PEPM) Dental Administration Fee (PEPM) COBRA Administration(PEPM) Other Fees (PEPM) Termination Fees (PEPM) TOTAL ADMIN FEE(PEPM) Rate Guarantee *Include all fees associated with plan administration in your proposal response as a separate attachment. NAME OF CARRIER: THIS PAGE TO BE SUBMITTED FOR PROPOSAL TO BE CONSIDERED 43 COMPLETE AND ACCEPTABLE. RFP No. 025-1610-18/IT Page 606 of 715 EXHIBIT IV STOP LOSS REINSURANCE RESPONSE FORM Contract Details Proposed Type of Contract(Paid, 12/15, etc.) Coverages Included Lifetime Maximum Specific Deductible Specific Premium - Single PEPM Specific Premium—Family PEPM Aggregate Loss Corridor Aggregate Premium—Single PEPM Aggregate Premium—Family PEPM Monthly Aggregate Accommodation PLEASE MAKE SURE TO BREAK OUT AGGREGATE ATTACHMENT POINT IN YOUR PROPOSAL *Include all fees associated with reinsurance services in your proposal response as a separate attachment. *Please provide Specific Deductible proposals at the $100,000 level. NAME OF CARRIER: THIS PAGE TO BE SUBMITTED FOR PROPOSAL TO BE CONSIDERED 44 COMPLETE AND ACCEPTABLE. RFP No. 025-1610-18/IT Page 607 of 715 EXHIBIT V CURRENT DENTAL PPO PLAN RESPONSE FORM In Network Non In Network Non Network Network Calendar Year Maximum $2,000 $1,250 Orthodontic Lifetime Maximum $1,500 Calendar Year Deductible Single $25 $25 Family Aggregate $75 $75 Deductible Waived for Class 1? Yes Yes Pian Benefits Class 1 —Preventive/Diagnostic 100% 90% Class 2—Basic Services 90% 70% Class 3 —Major Services 60% 50% Class 4 —Orthodontic Treatment 50% (Child Only) Waiting Period Major Services None Out of Network Benefits are Paid 90th UCR at what Level: THIS PAGE TO BE SUBMITTED FOR PROPOSAL TO BE CONSIDERED 45 COMPLETE AND ACCEPTABLE. RFP No. 025-1610-18/IT Page 608 of 715 EXHIBIT VI DENTAL PPO PLAN RATE SHEET Employee Only Employee+Family Rate Guarantee Period: 10/01/2018 through THIS PAGE TO BE SUBMITTED FOR PROPOSAL TO BE CONSIDERED 46 COMPLETE AND ACCEPTABLE. RFP No. 025-1610-18/IT Page 609 of 715 EXHIBIT VII CURRENT VISION PLAN RESPONSE FORM • • • • In Network Non Network In Network NonNetwork Exam Copay $10 Materials Copay No Charge Freauenc Exam 12 Months Lenses 12 Months Frames 24 Months Benefits Copay Allowance copay Allowance Payable Eye Exam $10 $45 Single Lenses No Charge $30 Bifocal Lenses No Charge $50 Trifocal Lenses No Charge $65 Lenses and Frames Contact Lenses $120 Allowance $105 (Elective) Contact Lenses (Medically Paid In Full $210 Necessary) Frames $45 Wholesale Allow $70 Retail Allowance THIS PAGE TO BE SUBMITTED FOR PROPOSAL TO BE CONSIDERED 47 COMPLETE AND ACCEPTABLE. RFP No. 025-1610-18/IT Page 610 of 715 EXHIBIT VIII VISION PLAN RATE SHEET Employee Only Employee+Family Rate Guarantee Period: 10/01/2018 through THIS PAGE TO BE SUBMITTED FOR PROPOSAL TO BE CONSIDERED 48 COMPLETE AND ACCEPTABLE. RFP No. 025-1610-18/IT Page 611 of 715 EXHIBIT IX BASC LIFE /AD&D PLAN RESPONSE FORM r eutenant, Sergeant, $60,000 $60,000 Class 2: Full-Time Active $50,000 $50,000 Exempt Employees Class 3: Full-Time Active Sworn Police Officers, $35,000 $35,000 Detectives, and Firefighters Class 4: Full-Time Active $10,000 $10,000 Employees Class 5: Retirees $3,000 N/A Class 6: City Manager 2x Salary to a Max of$340,000 2x Salary to a Max of$340,000 Premium Waiver Included Benefit Amounts per Policy 33% at age 70 defined Age Reductions Accelerated Benefit 80%up to Plan Maximum Conversion Privileges Included Life Rate per $1,000 AD&D Rate per $1,000 Estimated Volume Estimated Monthly Premium THIS PAGE TO BE SUBMITTED FOR PROPOSAL TO BE CONSIDERED 49 COMPLETE AND ACCEPTABLE. RFP No. 025-1610-18/IT Page 612 of 715 EXHIBIT X SUPPLEMENTAL LIFE /AD&D PLAN RESPONSE FORM 66 , • ® p ® r Employee Formula In increments of$5,000. Not to exceed$400,000. Guarantee Issue $150,000 Spouse Formula Option 1: $25,000 Flat Amount O tion2: $50,000 Flat Amount Guarantee Issue $50,000 Child Formula $2,000/$5,000/$10,000 Portability Included Conversion Included Waiver Included Age Bracket Rate/$1,000 Age Bracket Rate/$1,000 AD&D $0.047 Child ren $0.225 0-19 $0.085 0-19 20-24 $0.085 20-24 25-29 $0.085 25-29 30-34 $0.108 30-34 Employee and Spouse Rates 35-39 $0.140 35-3940-44 $0.235 40-44 per $1,000 of coverage per 45-49 $0.331 45-49 month 50-54 $0.578 50-54 55-59 $0.876 55-59 60-64 $1.300 60-64 65-69 $1.750 65-69 70-74 $3.450 70-74 75-79 $7.488 75-79 80-84 $7.488 80-84 85+ $7.488 85+ Spouse (Option Flat 1) $3.225/Mo. Spouse (Option Flat 2) $6.450/Mo. Required Participation Rate Guarantee THIS PAGE TO BE SUBMITTED FOR PROPOSAL TO BE CONSIDERED 50 COMPLETE AND ACCEPTABLE. RFP No. 025-1610-18/IT Page 613 of 715 EXHIBIT XI LONG TERM DISABILITY PLAN RESPONSE FORM 7Eligiblle Employees T Active City Management Leadership Team Members 60% Class2: FT Active Exempt Employees Class3: FT Active Other Employees Elimination Period 90 Days Maximum Monthly Benefit $6,500 Minimum Monthly Benefit $50 Class l: 65 Years Own Occupation Period Class 2: 36 Months Class 3: 24 Months Duration of Benefit SSNRA Mental Illness,Alcoholism & 24 Months Drug Abuse Limitation Survivor Benefit 3x Waiver of Premium Included LTD Rate per $100 Estimated Volume Estimated Monthly Premium Rate Guarantee THIS PAGE TO BE SUBMITTED FOR PROPOSAL TO BE CONSIDERED 51 COMPLETE AND ACCEPTABLE. RFP No. 025-1610-18/IT Page 614 of 715 EXHIBIT XII SHORT TERM DISABILITY PLAN RESPONSE FORM Core Benefit All Eligible Full-Time employees 60% of weekly earnings Elimination Period 8th Day- Injury 8th Day- Sickness Maximum Weekly Benefit $1,500 Employee Contribution Employer Paid FICA Match Service Not Included Continuation during FMLA Included Duration of Benefit 12 Weeks STD Rate per $10 Estimated Volume Estimated Monthly Premium Rate Guarantee 52 Page 615 of 715 EXHIBIT XIII - QUESTIONNAIRE Please complete those portions of the Questionnaire that relate to each line of coverage proposed. General Information: a. 1. What are the Average discounts for the area the census covers broken down by: Palm Beach Martin Broward Miami-Dade Charge Type County County County Count In-Patient Hospital % % % % Out-Patient Hospital % % % % Doctors % % % % Urgent Care Centers % % % % All Others % % % % 2. Please identify which of your networks are included in your proposal. 3. Do you utilize any "wrap" or leased networks not negotiated or owned by your organization? 4. Can you provide a medical and dental disruption report if a list of currently utilized provider tax ID numbers are supplied? 5. Do you offer Health Savings Account administration services? If so, what is the per employee per month fee? Please include a quote along with your proposal. 6. Do you agree to allow Retirees to continue coverage under the same plan at the same rate as active employees? 7. Please describe your out-of-area coverage for retirees, dependent students or other dependents not residing with the employee (as a result of divorce or other reasons)but covered under their health plan. 8. Does the out-of-pocket maximum cross accumulate for both in- and out-of-network? 9. What is your company's current A. M. Best, Moody's and Standard and Poor's ratings? 53 Page 616 of 715 Account Services: 10. Provide the name, title, contact information and resume of the individual who would have direct daily account responsibility for the employee benefits program(s)you are proposing. If more than one person will be filling this role,please respond with complete information for all. 11. Describe the services provided by your account service team to the employees. 12. Will you provide COBRA Administration as a part of your proposed services? If so, are the fees for the COBRA Administration included in the costs associated with your proposed programs or are there separate, additional fees? 13. Do you provide any additional, non-product related, Human Resources Support? Describe the services provided. 14. What is your account team service team's average response time to client requests or questions? 15. Does your company help facilitate annual open enrollments? a. Onsite meetings? b. Educational materials? 16. Does your company assist with employee surveys? If so,provide a sample. 17. Do you provide reporting and staff support to assist with Medicare Part D subsidy filings? Please Explain. Data and Reportin-2: 18. Describe the reports you will provide regarding the utilization and claims associated with the employee benefits program(s)you are proposing. Please indicate in your description if any of the reports would be provided at an additional cost over the fees associated with the programs. 19. Each proposer must confirm that they will provide the following reports upon request of Client or its Agent of Record: a. Large Claimants (over $25,000)inclusive of gender,plan, diagnosis, last date of service,prognosis and if the claimant remains covered on the plan. b. Utilization reports by diagnosis,place of service, employee vs. dependent costs. c. Prescription drug utilization including number of prescriptions issued for Generic vs. Brand, retail vs. mail order, top drugs paid by cost and top drugs paid by volume. 20. Provide copies of sample claims analysis reports. 54 Page 617 of 715 21. Each carrier that is proposing Life/AD&D must confirm that they are able to separate billing into the following divisions: - City of Boynton Beach - South Central Regional Wastewater - CRA - Children's School House Museum 22. Each carrier that is proposing dental must confirm that they are able to separate billing into the following divisions: - City of Boynton Beach - South Central Regional Wastewater - CRA - Children's School House Museum 23. Each carrier that is proposing LTD must confirm that they are able to separate billing into the following divisions: - City of Boynton Beach - City of Boynton Beach Fire Rescue - South Central Regional Wastewater - CRA - Children's School House Museum 24. Each carrier that is proposing medical insurance must confirm that they are able to separate billing into the following divisions: - City of Boynton Beach - City of Boynton Beach Fire Rescue - South Central Regional Wastewater - CRA - Children's School House Museum a. Carriers are also asked to confirm that within each division listed above, the following classes can be broken out: Active, COBRA, Retirees 65+, Retirees -65, Spouses / Widows /Widowers. 25. What is your proposed frequency of reporting on utilization experience? Is there a charge for utilization data analysis? 26. Describe how your claims analysis tools vary for fully-insured benefits plans versus self- funded benefits plans. 27. Will there be online access for claim reports? 28. Does your proposal include funding for the City's chosen software system to perform online enrollment and eligibility functions? If yes, list how much is included in your 55 Page 618 of 715 proposal and explain details of your requirements and implementation procedures. The City currently receives $30,000 for online enrollment 29. Can you provide claims feeds to an independent third party reporting vendor or data warehouse? If so, are there any fees associated with these feeds? Wellness Services: 30. Does your company offer any wellness services or wellness programs, including wellness funds? Are there any restrictions for usage of the wellness funds? Please describe your offerings in detail. The group currently received $40,000 in Wellness Funds. 31. Are there any additional costs to the Client or employees for participation in your wellness programs or services? 32. Does your company offer rate discounts on the proposed programs, in dollars or percent, to employer groups who implement an active,participatory Wellness Program? If so, please describe the discount model amount and requirements. 33. Will the account team assigned include a designated wellness coordinator? If so, which wellness services will be included? 34. Does your wellness program provide a proactive health education and improvement program for those with a chronic condition? 35. Does your wellness program utilize behavioral coaching principles and evidence based medicine guidelines to optimize self-management skills to foster sustained health improvement? 36. Does your wellness program include: a. Chronic condition-specific coaching? b. Pre- and post-discharge calls? c. Lifestyle management coaching: stress, weight management, and tobacco cessation? d. Treatment decision support and coaching? References/Other: 37. Please provide a listing of at least three (3) references with a minimum of 300 employees for whom you provide insurance coverage for the program(s)you are proposing. Include the group name, contact name, title and phone number. Benefits & Claims 38. For services received in a hospital or outpatient setting, if radiologists, anesthesiologists and pathologists are not part of the network, is the member responsibility at the in network or out of network reimbursement level? 56 Page 619 of 715 39. Can you customize your claims adjudication system to automatically process radiology, anesthesiology and pathology claims as in network? 40. How frequently are claim payments issued? 41. Provide a detailed description of your company's claims, eligibility and coverage dispute resolution processes. 42. Are you willing to waive the actively at work, dependent non-confinement and pre- existing limitation provisions for all currently enrolled individuals on medical and dental? 43. Will you create and print SBC's for all benefits, including carve outs? 44. Is there an additional charge for creating SBC's? 45. If the client terminates coverage in the future, what is the cost, if any, to supply: a. Deductible history? i. Medical ii. Dental b. Maximum out of pocket history? i. Medical ii. Dental 46. Will you cover the cost of transferring existing mail order prescriptions from the incumbent carrier? 47. Does your prescription drug proposal(s) include Step Therapy? 48. Please outline your Specialty Drug Process. 49. Is the proposed prescription drug plan an open or closed formulary? 50. How do you handle transition of care for members currently undergoing treatment or having existing relationships with the incumbent carrier's network providers? 51. If the client elects to utilize a third party PBM, will that affect any services or costs proposed including utilization integration reports? If yes,please describe. Renewal Planning &Additional Fees 52. Will your company be willing and/or able to provide the annual renewal for the programs you are proposing a minimum of 120 days prior to the renewal date? 53. Will you provide a "Not to Exceed" amount prior to the renewal? 54. Does your firm accept online payments or wired payments for premium invoices? 57 Page 620 of 715 55. Are there any additional fees for reporting? Please provide all reporting options/packages and their associated costs. 56. What is the length of any rate guarantees proposed for each employee benefits program you are proposing? Please be specific by program. 57. What additional services are available and the cost? 58. Describe any performance guarantee programs your company proposes. If your company has forfeited funds because of service problems in the last three years, please list the three largest forfeitures by dollar amount and include the group name, group address, contact person and the telephone number where they may be reached. 59. Describe any performance guarantees based on Network discount guarantees. Are large claims included in the performance guarantees? THE REMAINDER OF THE PAGE IS INTENTIONALLY LEFT BLANK. 58 Page 621 of 715 "DRAFT" SUBJECT TO REVISIONS PRIOR TO SIGNING. AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH AND BENEFITS PROVIDER THIS AGREEMENT is entered into between the City of Boynton Beach, hereinafter referred to as "the City", and , hereinafter referred to as "PROVIDER", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. PROJECT DESIGNATION. The PROVIDER is retained by the City to perform professional services in connection with the RFP FOR GROUP MEDICAL, DENTAL, VISION, LIFE, LONG TERM DISABILITY AND SHORT TERM DISABILITY INSURANCE; RFP No.: 025- 1610-18/IT. 2. SCOPE OF SERVICES. PROVIDER agrees to perform the services, identified in Section II —Scope of Services and attached hereto as Exhibit A. 3. TIME FOR PERFORMANCE. Work under this agreement shall commence upon written notice by the City to the PROVIDER to proceed. PROVIDER shall perform all services and provide all work product required pursuant to this agreement upon written notice to proceed. 4. TERM: This Agreement shall be for an initial period of one (1) year commencing October 1, 2018 thru September 30, 2019. The City of Boynton Beach may extend the contract with the same terms and conditions for four (4) additional, one-year renewal terms subject to vendor acceptance, satisfactory performance and determination that renewal will be in the best interest of the City. At the City's request, the Firm shall continue services beyond the final expiration date as approved by the City Manager or City Commission. Such extension(s) shall not exceed a six-month period. The Firm shall be compensated at the rate in effect when this extension period is invoked by the City. 5. PAYMENT: The City will pay the PROVIDER, the fees as set forth in Exhibit B, Fees and Payments, which is attached hereto and made a part hereof. These fees will be paid by the City for completed work and for services rendered under this agreement as follows, not to exceed a. Payment for the work provided by PROVIDER shall be made promptly on all invoices submitted to the City properly, provided that the total amount of payment to PROVIDER shall not exceed the total contract price without express written modification of the Agreement signed by the City Manager or her designee. b. The PROVIDER may submit invoices to the City once per month during the progress of the work for partial payment for project completed to date. Such invoices will be reviewed by the City, and upon approval thereof, payment will be made to the PROVIDER in the amount approved. c. Final payment of any balance due the PROVIDER of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. d. Payment as provided in this section by the City shall be full compensation for work performed, services rendered and for all materials, supplies, equipment and incidentals necessary to complete the work. 59 Page 622 of 715 e. The PROVIDER'S records and accounts pertaining to this agreement are to be kept available for inspection by representatives of the City and State for a period of three (3) years after the termination of the Agreement. Copies shall be made available upon request. 6. OWNERSHIP AND USE OF DOCUMENTS. All documents, drawings, specifications and other materials produced by the Firm in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The PROVIDER shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with Firm's endeavors. 7. COMPLIANCE WITH LAWS. PROVIDER shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state and local laws, ordinances and regulations that are applicable to the services to be rendered under this agreement. 8. INDEMNIFICATION. PROVIDER shall indemnify, defend and hold harmless the City, its offices, agents and employees, from and against any and all claims, losses or liability, or any portion thereof, including fees and costs, arising from injury or death to persons, including injuries, sickness, disease or death to PROVIDER's own employees, or damage to property occasioned by a negligent act, omission or failure of the PROVIDER. 9. INSURANCE. The PROVIDER shall secure and maintain in force throughout the duration of this contract comprehensive general liability insurance with a minimum coverage of $1,000,000 per occurrence and $1,000,000 aggregate for personal injury; and $1,000,000 per occurrence/aggregate for property damage, and professional liability insurance in the amount of $1,000,000 per occurrence to $2,000,000 aggregate with defense costs in addition to limits; workers' compensation insurance, and vehicular liability insurance. Said general liability policy shall name the City of Boynton Beach as an "additional named insured" and shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice to the City. Certificates of coverage as required by this section shall be delivered to the City within fifteen (15) days of execution of this agreement. Professional Liability (Errors & Omissions) Insurance - Professional Liability Insurance with the limits of liability provided by such policy for each claim and on a claim made basis or on an occurrence basis to be no less than one million Dollars ($1,000,000) per occurrence with a limit of no less than two million dollars ($2,000,000) aggregate with a deductible per claim not to exceed ten percent (10%) of the limit of liability. Consultant shall notify the City in writing within thirty (30) days of any claim filed or made against its Professional Liability Insurance Policy. Consultant acknowledges that the City is relying on the competence of the Consultant to design the project to meet its functional intent. If it is determined during construction of the project that changes must be made due to Consultant's negligent errors and omissions, Consultant shall promptly rectify them at no cost to City and shall be responsible for additional costs, if any, of the project to the proportional extent caused by such negligent errors or omissions 60 Page 623 of 715 10. INDEPENDENT CONTRACTOR. The PROVIDER and the City agree that the PROVIDER is an independent contractor with respect to the services provided pursuant to this agreement. Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither PROVIDER nor any employee of PROVIDER shall be entitled to any benefits accorded City employees by virtue of the services provided under this agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to PROVIDER, or any employee of PROVIDER. 11. COVENANT AGAINST CONTINGENT FEES. The PROVIDER warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the PROVIDER, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the PROVIDER, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the City shall have the right to annul this contract without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 12. DISCRIMINATION PROHIBITED. The PROVIDER, with regard to the work performed by it under this agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 13. ASSIGNMENT. The PROVIDER shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 14. NON-WAIVER. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 15. TERMINATION. a. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the PROVIDER. b. In the event of the death of a member, partner or officer of the PROVIDER, or any of its supervisory personnel assigned to the project, the surviving members of the PROVIDER hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the PROVIDER and the City, if the City so chooses. 16. DISPUTES. Any disputes that arise between the parties with respect to the performance of this Agreement, which cannot be resolved through negotiations, shall be submitted to a court of competent jurisdiction in Palm Beach County, Florida. This Agreement shall be construed under Florida Law. 61 Page 624 of 715 17. NOTICES. Notices to the City of Boynton Beach shall be sent to the following address: Lori LaVerriere, City Manager City of Boynton Beach P.O. Box 310 Boynton Beach, FL 33425-0310 Notices to PROVIDER shall be sent to the following address: 18. INTEGRATED AGREEMENT. This agreement, together with attachments or addenda, represents the entire and integrated agreement between the City and the PROVIDER and supersedes all prior negotiations, representations, or agreements written or oral. This agreement may be amended only by written instrument signed by both City and PROVIDER. 19. PUBLIC RECORDS. Sealed documents received by the City in response to an invitation are exempt from public records disclosure until thirty (30) days after the opening of the Bid unless the City announces intent to award sooner, in accordance with Florida Statutes 119.07. The City is public agency subject to Chapter 119, Florida Statutes. The Contractor shall comply with Florida's Public Records Law. Specifically, the Contractor shall: A. Keep and maintain public records required by the CITY to perform the service; B. Upon request from the CITY's custodian of public records, provide the CITY with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119, Fla. Stat. or as otherwise provided by law; C. Ensure that public records that are exempt or that are confidential and exempt from public record disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and, following completion of the contract, Contractor shall destroy all copies of such confidential and exempt records remaining in its possession once the Contractor transfers the records in its possession to the CITY; and D. Upon completion of the contract, Contractor shall transfer to the CITY, at no cost to the CITY, all public records in Contractor's possession All records stored electronically by Contractor must be provided to the CITY, upon request from the CITY's custodian of public records, in a format that is compatible with the information technology systems of the CITY. 62 Page 625 of 715 E. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS: JUDY PYLE, CITY CLERK 100 E BOYNTON BEACH BLVD. BOYNTON BEACH, FLORIDA, 33435 561-742-6061 PYLEJ@BBFL.US 20. SCRUTINIZED COMPANIES -- 287.135 AND 215.473 By execution of this Agreement, Contractor certifies that Contractor is not participating in a boycott of Israel. Contractor further certifies that Contractor is not on the Scrutinized Companies that Boycott Israel list, not on the Scrutinized Companies with Activities in Sudan List, and not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has Contractor been engaged in business operations in Syria. Subject to limited exceptions provided in state law, the City will not contract for the provision of goods or services with any scrutinized company referred to above. Submitting a false certification shall be deemed a material breach of contract. The City shall provide notice, in writing, to Contractor of the City's determination concerning the false certification. Contractor shall have five (5) days from receipt of notice to refute the false certification allegation. If such false certification is discovered during the active contract term, Contractor shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination of false certification was made in error. If Contractor does not demonstrate that the City's determination of false certification was made in error then the City shall have the right to terminate the contract and seek civil remedies pursuant to Section 287.135, Florida Statutes, as amended from time to time. THE REMAINDER OF THE PAGE IS INTENTIONALLY LEFT BLANK. 63 Page 626 of 715 DATED this day of 20 CITY OF BOYNTON BEACH Lori LaVerriere, City Manager PROVIDER Attest/Authenticated: Title (Corporate Seal) Judy Pyle, City Clerk Approved as to Form: Attest/Authenticated: James A. Cherof, City Attorney Secretary Page t427 of 715 EXHIBIT A SCOPE OF SERVICES [Scope of Services will be inserted prior to execution] Page X28 of 715 EXHIBIT B FEES AND PAYMENTS [Will be inserted prior to execution] Page 629 of 715 11.A. NEW BUSINESS 9/6/2018 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 9/6/2018 REQUESTED ACTION BY COMMISSION: Commissioner Casello requested to discuss diesel exhaust systems for the Fire Stations. EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: Non-budgeted ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 630 of 715 11.B. NEW BUSINESS 9/6/2018 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 9/6/2018 REQUESTED ACTION BY COMMISSION: Mayor requested to discuss potential environmental regulations pertaining to the use of straws and polystyrene (styrofoam)within the City. EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 631 of 715 11.C. NEW BUSINESS 9/6/2018 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 9/6/2018 REQUESTED ACTION BY COMMISSION: Mayor requested to discuss potential use of Campaign Contribution Statement—copy attached. EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Description D Attachment LW Campaign statement Page 632 of 715 (B8) IFB # 17-122 CAMPAIGN CONTRIBUTION STATEMENT This solicitation is subject to Section"2-101 of the City of Lake Worth Code of Ordinances regarding campaign contributions. Sec. 2-101. -Additional and supplemental disclosures requirements. (a) Any elected official of the City of Lake Worth,who is a current sitting member of the city commission and has accepted an election campaign contribution in an amount that is more than one hundred dollars ($100.00) from an individual or business entity having an interest in a matter before the city commission in which the city commission will take action, must publically disclose, both verbally and in writing, such contribution prior to any discussion or vote on the matter. The written disclosure must be submitted to the city clerk. (b) Any applicant coming before the city commission for an award of a contract with the city and who has made an election campaign contribution in an amount that is more than one hundred dollars ($100.00) to any elected official of the city commission, who is a current sitting member of the commission, must disclose such election campaign contribution, verbally and in writing, during the application or bidding process and before the award of the contract. Vendor to complete: Check which statement applies, fill in the requested information, if applicable, and sign below. [� Neither the undersigned business nor any of its owners or officers contributed more than $100.00 to the campaign of a sitting City Commission member. [If you checked this statement, you are done and may sign below.] [ ] The undersigned business or one or more of its owners or officers contributed more than $100.00 to the campaign of a sitting City Commission member. All such contributions are listed below and on the attached sheet of paper(if more room is needed). [If you checked this statement, please fill in the information requested below and sign below.] 1. contributed a total of $ to the campaign of City Commission member 2, contributed a total of $ to the campaign of City Commission member 3. contributed a total of $ to the campaign of City Commission member 4. contributed a total of $ to the campaign of City Commission member Signature: -- I hereby certify that the above statements are true and correct to the best of my knowledge and I understand that a false or inaccurate statement may result in the rejection of this bid/proposal/submittal or the immediate termination of any resulting agreement with the City of Lake Worth. Page 22 of 23 Page 633 of 715 12.A. LEGAL 9/6/2018 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 9/6/2018 REQUESTED ACTION BY COMMISSION: PROPOSED ORDINANCE NO. 18-022 - FIRST READING -Approve amending City Code of Ordinances Section 16-22 so that park rangers to have the same authority as the director and any park attendant to eject from the park or beach any person acting in violation of this article. EXPLANATION OF REQUEST: The part time park ranger positions were added to the FY 2018/19 General Fund Budget. The Park Rangers will be responsible for locking and securing gates at parks, providing support at various city events,and adding another level of security and safety to our facilities. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Amending the ordinance will allow Park Rangers the ability to eject individuals from any of park and recreation facility who are acting inappropriately. FISCAL IMPACT: Budgeted Funding for this position is included in the FY 2018/19 General Fund B udget. ALTERNATIVES: Do not amend the ordinance. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Description D Ordinance Ordinance approving the addition of park ranger authority Page 634 of 715 1 2 ORDINANCE NO. 18- 3 4 AN ORDINANCE OF THE CITY OF BOYNTON BEACH, FLORIDA, 5 AMENDING PART II, CODE OF ORDINANCES, CHAPTER 16, 6 "PARKS AND RECREATION" AMENDING SECTION 16-22, 7 "ENFORCEMENT OF REGULATIONS", SO THAT PARK RANGERS 8 HAVE THE SAME AUTHORITY AS THE DIRECTOR TO EJECT 9 FROM THE PARK OR BEACH ANY PERSON ACTING IN 10 VIOLATION OF THIS ARTICLE; PROVIDING FOR CONFLICTS, 11 SEVERABILITY, CODIFICATION AND AN EFFECTIVE DATE. 12 13 WHEREAS,the part time park ranger position was added to the FY 2018/19 General 14 Fund Budget; and 15 WHEREAS, the position will be responsible for locking and securing gates at parks, 16 providing support at various city events and adding another level of security and safety to our 17 facilities; and 18 WHEREAS, amending this section will give park rangers the authority to eject 19 individuals from any park and recreation facility who are acting inappropriately. 20 NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF 21 THE CITY OF BOYNTON BEACH, THAT: 22 Section 1. The foregoing "Whereas" clauses are true and correct and incorporated 23 herein by this reference. 24 Section 2. Chapter 16, "Parks and Recreation" of the City's Code of Ordinances is 25 hereby amended by adding the words and figures in underlined type and by deleting the words 26 and figures in struck-through type, as follows: 27 ARTICLE II. CITY PARKS AND BEACHES 28 DIVISION 1. GENERALLY 29 ... 30 Sec. 16-22. Enforcement of regulations. 31 (a) The director, park ranger and park or beach attendants shall, in connection with their 32 duties imposed by law, diligently enforce the provisions of this article. The director, park 33 ranger and any park attendant shall have the authority to eject from the park or beach any 34 person acting in violation of this article, and shall have the authority to seize and confiscate 35 any property, thing or device in the park or beach used in violation of this article. 1 Page 635 of 715 36 Administrative authority is hereby granted to the City Manager and/or his or her designee to 37 designate and post specific areas in city parks as "Quiet Zones." 38 (b) Penalties for violation of this section shall be pursuant to the City Code of Ordinances 39 Chapter 1, General Provisions, Article 1, Section 1-6. 40 ... 41 42 Section 3. Each and every other provision of the Code of Ordinances of the City 43 of Boynton Beach not herein specifically amended shall remain in full force and effect as 44 previously enacted. 45 Section 4. All ordinances or parts of ordinances in conflict herewith be and the 46 same are hereby repealed. 47 Section 5. Should any section or provision of this ordinance or portion hereof, any 48 paragraph, sentence or word be declared by a court of competent jurisdiction to be invalid, 49 such decision shall not affect the remainder of this ordinance. 50 Section 6. Authority is hereby granted to codify said ordinance. 51 Section 7. This ordinance shall become effective immediately upon passage. 52 FIRST READING this day of 2018. 53 54 SECOND, FINAL READING AND PASSAGE this day of 55 2018. 56 CITY OF BOYNTON BEACH, FLORIDA 57 58 YES NO 59 60 Mayor— Steven B. Grant 61 62 Vice Mayor— Christina L. Romelus 63 64 Commissioner—Mack McCray 65 66 Commissioner—Justin Katz 67 68 Commissioner—Joe Casello 69 70 VOTE 71 ATTEST: 72 73 74 75 Judith A. Pyle, CMC 76 City Clerk 77 (Corporate Seal) 2 Page 636 of 715 12.B. LEGAL 9/6/2018 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 9/6/2018 REQUESTED ACTION BY COMMISSION: PROPOSED ORDINANCE NO. 18-019 - FIRST READING - City Commission to consider amending Part 11, Chapter 2, Article I of the Code of Ordinances to create a new subsection prohibiting board member lobbying. (TABLED - STAFF RECOMMENDS ITEM REMAIN TABLED) EXPLANATION OF REQUEST: Commissioner Casello requested to discuss the topic of prohibiting board members from engaging in lobbying City staff, City Commission, CRA Board on matters that come before that board that the member serves. Attached is an Ordinance addressing that topic for the Commission to discuss and determine what action if any they would like to take. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? None FISCAL IMPACT: None ALTERNATIVES: Do not approve the ordinance. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Description D Ordinance Ord Prohibiting Board Member Lobbying Page 637 of 715 I ORDINANCE NO. 18- 2 3 AN ORDINANCE OF THE CITY OF BOYNTON BEACH, FLORIDA, 4 AMENDING PART H. "CODE OF ORDINANCES," CHAPTER 2, 5 "ADMINISTRATION," ARTICLE 1, "IN GENERAL," SECTION 2-16 BY 6 CREATING A NEW SUB-SECTION (5) PROHIBITING BOARD 7 MEMBER LOBBYING; PROVIDING FOR DEFINITIONS, 8 CODIFICATION, CONFLICTS, SEVERABILITY, AND AN EFFECTIVE 9 DATE 10 11 WHEREAS from time to time the City's staff reviews its Code of Ordinances to 12 determine whether such ordinances may be made more efficient; and 13 WHEREAS, upon the recommendation of staff, the City Commission deems it to be in 14 the best interest of the citizens and residents of the City to amend Part II, Chapter 2, Article 1, 15 "In General", of the Code of Ordinances, Section 2-16 to add sub-section (5)prohibiting board 16 members from lobbying. 17 NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE 18 CITY OF BOYNTON BEACH, FLORIDA,AS FOLLOWS: 19 20 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being 21 true and correct and are hereby made a part of this Ordinance. 22 23 Section 2. Part 11, Chapter 2, "Administration" Article I, "In General," Section 2-16 is 24 hereby amended by creating a new sub-paragraph (5)to read as follows: 25 26 Sec. 2-16. City boards and commissions; minimum qualifications for appointment, membership. 27 (a) In order to qualify for appointment to and to serve as a member of any board or committee 28 of the city, an individual must be an elector of Palm Beach County, Florida. 29 (b) In selecting individuals to serve on boards and committees of the city, preference shall be 30 given to individuals who are residents of the City of Boynton Beach, provided however, that 31 non-residents who own and operate businesses located within the city may also qualify for 32 appointment provided they possess qualifications or experience uniquely suited to deal with the 33 subject matter over which the board or committee has subject matter review or power. 34 (c) No currently serving member of any board or committee shall be disqualified for falling to 35 meet the minimum qualifications set forth in this section. However, at the expiration of the term 36 of each current board of committee member, the vacancy created by that expiring term shall be 37 filled with an individual qualified in accordance with the provisions of this section. 38 (d) Notwithstanding any other provision of city code or procedural rule, no alternate member 39 of any city board may serve in the capacity of its Chairperson, Vice Chair, Chair Pro-Tem, or 40 hold any other office on said board. 1 Page 638 of 715 I (e) No alternate member may be moved to a regular member of the Board unless appointed by 2 the City Commission. 3 (f) When a member of any Board, with the exception of those Boards that have regularly 4 scheduled meetings more than once a month, has missed three regular monthly meetings for any 5 reason within one annual board term, that member will be notified that one additional absence 6 will cause his/her Board membership to be terminated and a replacement will be appointed at the 7 time of the next absence. Those boards that have regularly scheduled meetings more than once a 8 month shall be permitted to have six absences during any one annual board term. The seventh 9 absence shall result in removal from the board. 10 (g) No person shall be appointed to a City Board without the person first submitting an 11 application for appointment. No application for appointment shall be considered by the City 12 Commission until the application form has been fully completed and signed by the applicant. All 13 applications for appointment to a City Board shall be on a form authorized by the City 14 Commission. The City Clerk shall review all applications for completeness prior to submitting 15 them to the City Commissioners for consideration. 16 (1) Prior to appointment, a City Commissioner may request written confirmation of the 17 qualifications listed by any applicant for appointment. When a request for confirmation of the 18 qualifications is made by a City Commissioner prior to appointment, the appointment shall be 19 delayed until the information requested is submitted and made available to the members of the 20 City Commission. No person shall be appointed to a City Board when that person is unable to 21 substantiate the qualifications listed on their application. 22 (2) A member of the City Commission may request written confirmation of qualifications of 23 a person who has been appointed by the Commission to a City Board. A request for confirmation 24 shall be made by the City Commissioner to the City Clerk. The City Clerk shall make written 25 request to the Board member. A copy of the Clerk's written request shall be provided to all 26 members of the City Commission. 27 (3) Except as otherwise provided by law, a Board member who does not submit 28 documentation of the qualifications listed on the Board member's application for appointment 29 within thirty (30) days of receipt of the Clerk's written request, or who submits documentation 30 which contradicts, negates, or fails to substantiate the information listed on the Board member's 31 application shall automatically be removed from their Board position. 32 (4) A person who is removed from a City Board pursuant to the procedures set forth in this 33 section shall not be subject to reappointment to any City Board for a period of thirty-six (36) 34 months. 35 (i) The City Commission shall fill vacancies on city boards by making appointments in 36 December following the city's November commission elections, commencing with the City 37 Commission election of November, 2007. To the extent necessary to transition from April to 38 November appointment, the term of office for any board appointee which would expire in April, 39 2008 or any April thereafter shall instead expire in the preceding November. 40 41 (5) No Board Member shall lobby or otherwise advocate privately or publicly with City 42 staff member, member of the City Administration, member of the City Commission or the 43 Commission as a whole, member of the Community Redevelopment Board or the CRA 44 Board as a whole, for or against the interest of an individual, partnership, corporation, or 45 other business entity which has an application, request, or any other matter pending for 46 review or approval with the City. No Board Member shall speak at City Commission or 2 Page 639 of 715 I CRA Board meeting on any matter which has been before the Board on which the Board 2 Member serves. 3 4 5 Section 3. All Ordinances or parts of Ordinances, Resolutions or parts of Resolutions in 6 conflict herewith be and the same are hereby repealed to the extent of such conflict. 7 8 Section 4. If any clause, section, or other part or application of this Ordinance shall be 9 held by any court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional 10 or invalid part or application shall be considered as eliminated and so not affecting the validity of 11 the remaining portions or applications remaining in full force and effect. 12 13 Section 5. This Ordinance shall become effective on passage. 14 15 FIRST READING this day of , 2018. 16 17 SECOND, FINAL READING AND PASSAGE this day of 18 2018. 19 20 CITY OF BOYNTON BEACH, FLORIDA 21 22 YES NO 23 24 Mayor— Steven B. Grant 25 26 Vice Mayor— Christina L. Romelus 27 28 Commissioner—Mack McCray 29 30 Commissioner—Justin Katz 31 32 Commissioner—Joe Casello 33 34 35 VOTE 36 ATTEST: 37 38 39 40 Judith A. Pyle, CMC 41 City Clerk 42 43 44 (Corporate Seal) 3 Page 640 of 715 12.C. LEGAL 9/6/2018 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 9/6/2018 REQUESTED ACTION BY COMMISSION: PROPOSED ORDINANCE NO. 18-020 - SECOND READING - PUBLIC HEARING - Approve amendments to the regulations governing the methodology used for approving the Utility rates governing water, wastewater (Chapter 26-9), reuse water (Chapter 26-508), and the stormwater assessment fee (Chapter 26-403); allowing rates to be set annually by resolution of the Commission. EXPLANATION OF REQUEST: Utility operations are fully funded through an approved rate structure. As operational and capital costs increase or decrease, rates should be adjusted to ensure financial sustainability of the Utility. The Utility completed a five year rate study in 2010 through an external consultants who reviewed the projected capital I mprovement plan and operating budget, along with population growth and developed a five year rate schedule. The rate schedule included yearly increases through 2015. Since then the Utility has not adjusted rates. In order to maintain long term financial stability, rates should be adjusted annual based on projected changes in the cost of supplies, materials, labor, and contractual services. Costs changes in these categories are captured by the federal government and published in various Consumer Price Indices (CPI's). By using these indices on an annual basis Once approved the schedule does not change and cannot react to changing circumstances which might suggest higher or lower increases than those planned. In order to resolve these deficiencies the utility has developed a new, sophisticated, long term planning system that allows review of the impacts of the operating and capital improvement costs on the financial reserves on a regular basis. Revenues and costs can be forecast based upon cost indices impacting our expenses and the needs of the capital plan. The system is able to analyze the costs impacting each individual utility separately and forecast any necessary rate adjustments up or down as needed. Utilizing this tool the Utility will report to the Commission each year during the budget process, present the analysis provided by the financial planning model and request any necessary rate adjustments at that time. The required legal notice of the proposed rate change will be presented prior to the final hearing. Commission will make any resulting rate adjustments by resolution following the hearing. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? A well managed and funded utility is an important part of the ongoing success of the city. The services provided are some of the essential requirements needed to provide a good quality of life to the residents. FISCAL IMPACT: Appropriate rates for the services of the Utility are essential for the long term stability of the system with the appropriate level of investment in the maintenance and improvement of the system. Page 641 of 715 ALTERNATIVES: Stay with the existing method of rate adjustment. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Description D Ordinance Revised Ordinance 2nd Reading D Addendum Water/Watswater Rates D Addendum Reuse Rate ordinance D Addendum Storm ter rate ordinance D Ordinance Strike®Add Draft Version Water Sewer D Ordinance Strike®Add Draft Version Stormwater D Ordinance Strike®Add Draft Version Reuse water Page 642 of 715 I ORDINANCE NO. 18- 2 3 AN ORDINANCE OF THE CITY OF BOYNTON BEACH, FLORIDA, 4 AMENDING CITY OF BOYNTON BEACH CODE OF ORDINANCES, 5 CHAPTER 26, WATER, SEWERS AND CITY UTILITIES BY 6 AMENDING THE REGULATIONS GOVERNING THE 7 METHODOLOGY USED FOR APPROVING THE UTILITY RATES 8 GOVERNING CHAPTER 26— 9, WATER,WASTEWATER, CHAPTER 9 26-508, REUSE WATER,AND CHAPTER 26-403, THE STORMWATER 10 ASSESSMENT FEE; ALLOWING RATES TO BE SET ANNUALLY BY 11 RESOLUTION OF THE COMMISSION.; PROVIDING FOR CITY 12 COMMISSION AUTHORITY, CODIFICATION, SEVERABILITY, 13 CONFLICTS,AND AN EFFECTIVE DATE. 14 15 WHEREAS, Utility operations are fully funded through an approved rate structure and 16 as operational and capital costs increase or decrease,rates should be adjusted to ensure financial 17 sustainability of the utility; and 18 19 WHEREAS, the Utility Department completed a five year rate study in 20 2010 through an external consultants who reviewed the projected capital improvement plan and 21 operating budget, along with population growth and developed a five year rate schedule; and 22 23 WHEREAS, in order to maintain long term financial stability, rates should be adjusted 24 annual based on projected changes in the cost of supplies, materials, labor, and contractual 25 services which costs changes in these categories are captured by the federal government and 26 published in various Consumer Price Indices (CPI's); and 27 28 WHEREAS, in order to resolve these deficiencies the Utility Department has 29 developed a new, sophisticated, long term planning system that allows review of the impacts of 30 the operating and capital improvement costs on the financial reserves on a regular basis; and 31 WHEREAS, revenues and costs can be forecast based upon cost indices impacting our 32 expenses and the needs of the capital plan; and 33 WHEREAS, utilizing this tool the Utility Department will report to the Commission 34 each year during the budget process, present the analysis provided by the financial planning 35 model and request any necessary rate adjustments at that time as well as the required legal 36 notice of the proposed rate change will be presented prior to the final hearing and the City 37 Commission will make any resulting rate adjustments by resolution following the hearing. 38 39 NOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION OF THE 40 CITY OF BOYNTON BEACH, FLORIDA as follows: 41 42 SECTION 1. Recitals. The foregoing recitals are hereby ratified and confirmed as 43 being true and correct and are hereby made a part of this Ordinance. tC:AProgram Files(X86)ANeevia.ComVDocconverterproATemp\NVDCAF169D5B9-16A1-4D9A-BA05-5917A046EB8F\Boynton Beach.11894.1.2nd Read Rev_-_Ordinance.Docx Page 643 of 715 44 45 SECTION 2. Amendment of City Code. Part 11, "Code of Ordinances", Chapter 26, 46 "Water, Sewers and City Utilities", Section 26-9 of the City of Boynton Beach Code of 47 Ordinances be, and the same are hereby amended as follows: 48 49 Sec. 26-9. Water and wastewater rates and charges. 50 The monthly rates and charges for water and wastewater shall be reviewed annually by the 51 Utilities Management and the rates set by the Commission during the annual budget process. 52 Such rates shall become effective on October 1 of each year. Unless otherwise agreed, rates 53 for customers outside the city are set 25% higher. 57 58 The maximum sewer commodity charge for residential customers (in city or outside city) 59 will be based upon a maximum sewer usage of seven thousand (7,000) gallons per month. 60 Commercial accounts will be billed sewer charges based upon total water usage. 61 62 For multi-family buildings and commercial buildings(in city or outside city)in which 63 several units are serviced by a single meter, the base facility charge per meter shall be 64 calculated by multiplying the number of units times the standard base charges for water, 65 sewer and stormwater. The billing for consumption shall similarly be calculated by dividing 66 the total monthly consumption for each meter by the number of units, in order to determine 67 the billing rate and amount per unit which is then multiplied by the number of units on each 68 meter. Billing for utility services for multi-unit parcels shall commence on the first day that 69 either a sewer connection is made or a water meter is set in place. 70 71 If the utility account is temporarily disconnected, there shall continue to be a minimum 72 charge for water and wastewater billed monthly and calculated at the base rate for the 73 applicable billing category. 74 75 76 77 SECTION 3. Amendment of City Code. Part 11, "Code of Ordinances", Chapter 26, 78 "Water, Sewers and City Utilities", Section 26-508 of the City of Boynton Beach Code of 79 Ordinances be, and the same are hereby amended as follows: 80 81 82 Sec. 26-508. Fees, rates and charges. 83 84 (a) Charges for reclaimed water use will be based on metered flows and will be billed on a 85 monthly basis per one thousand (1,000) gallons in accordance with the approved rate 86 schedule. 87 88 The monthly rates and charges for water and wastewater shall be reviewed annually by 89 the Utilities Management and the rates set by the Commission during the annual budget 90 setting process. Such rates shall become effective on October 1 of each year. 91 tC:AProgram Files(X86)ANeevia.ComVDocconverterproATemp\NVDCAF169D5B9-16A1-4D9A-BA05-5917A046EB8F\Boynton Beach.11894.1.2nd Read Rev_-_Ordinance.Docx Page 644 of 715 92 (b) Meter installation charges and deposits, when applicable, shall be as listed in Chapter 93 26, Article 1 of the City Code of Ordinances. 94 95 96 SECTION 4. Amendment of City Code. Part 11, "Code of Ordinances", Chapter 26, 97 "Water, Sewers and City Utilities", Section 26-403 of the City of Boynton Beach Code of 98 Ordinances be, and the same are hereby amended as follows: 99 100 Sec. 26-403. Schedule of rates. 101 (a) The Director is directed to prepare a list of lots and parcels within the city and assign a 102 classification of residential, nonresidential or undeveloped to each lot or parcel. 103 (b) The monthly charge per ERU for all improved properties within the City of Boynton 104 Beach corporate limits shall be set by commission The monthly rates and charges for water 105 and wastewater shall be reviewed annually by the Utilities Management and the rates set by 106 the Commission during the annual budget setting process. Such rates shall become effective 107 on October 1 of each year. 108 (c) The fee imposed for residential properties shall be the rate for one ERU multiplied by 109 the number of individual dwelling units existing on the property (ERU rate) (number of 110 dwelling units). 111 (d) The fee imposed for nonresidential properties as defined herein shall be the rate for one 112 ERU for each 1,937 square feet of impervious area. 113 (e) The Director shall be responsible for determining the impervious area based on data 114 supplied by the county property appraiser, or by the property owner, tenant or developer if 115 such information is unavailable. The Director may require additional information as necessary 116 to make the determination. The billing amount shall be updated by the Director based on any 117 additions or deletions to the impervious area as approved through the building permit process. 118 (f) The minimum fee for any nonresidential parcel shall be equal to the rate for one ERU. 119 (g) There shall be no fee for undeveloped property. 120 (h) For a period of two years commencing January 1, 2010 and ending December 31, 2011, 121 a $0.25 per ERU per month surcharge shall be collected to fund a five-year fresh water canal 122 aquatic vegetation removal and control program. The surcharge funds collected shall be 123 deposited in a separate"fresh water canal maintenance account" account in the stormwater 124 utility enterprise fund. 125 Section 4. All Ordinances or parts of Ordinances, Resolutions or parts of 126 Resolutions in conflict herewith be and the same are hereby repealed to the extent of such 127 conflict. 128 Section S. Should any section or provision of this Ordinance or any portion 129 thereof be declared by a court of competent jurisdiction to be invalid, such decision shall tC:AProgram Files(X86)ANeevia.ComVDocconverterproATemp\NVDCAF169D5B9-16A1-4D9A-BA05-5917A046EB8F\Boynton Beach.11894.1.2nd Read Rev_-_Ordinance.Docx Page 645 of 715 130 not affect the remainder of this Ordinance. 131 Section 6. It is the intention of the City Commission of the City of Boynton 132 Beach that the provisions of this Ordinance shall become and be made a part of the Code 133 of Ordinances of the City of Boynton Beach, Florida. The Sections of this Ordinance may 134 be renumbered, re-lettered and the word "Ordinance" may be changed to "Section", 135 "Article" or such other word or phrase in order to accomplish such intention. 136 Section 7. This Ordinance shall become effective September 30, 2018. 137 138 FIRST READING this day of 2018. 139 {C:AProgram Files(X86)ANeevia.ComVDocconverterproATemp\NVDCAF169D5B9-16A1-4D9A-BA05-5917A046EB8F\Boynton Beach.11894.1.2nd Read Rev_-_Ordinance.Docx Page 646 of 715 140 SECOND, FINAL READING AND PASSAGE this day of 141 2018. 142 143 CITY OF BOYNTON BEACH, FLORIDA 144 145 YES NO 146 147 Mayor— Steven B. Grant 148 149 Vice Mayor— Christina L. Romelus 150 151 Commissioner—Mack McCray 152 153 Commissioner—Justin Katz 154 155 Commissioner—Joe Casello 156 157 158 VOTE 159 ATTEST: 160 161 162 163 Judith A. Pyle, CMC 164 City Clerk 165 166 167 168 (Corporate Seal) 169 {C:AProgram Files(X86)ANeevia.ComVDocconverterproATemp\NVDCAF169D5B9-16A1-4D9A-BA05-5917A046EB8F\Boynton Beach.11894.1.2nd Read Rev_-_Ordinance.Docx Page 647 of 715 Sec. 26-9. Water and wastewater rates and charges. The monthly rates and charges for water and wastewater shall be reviewed annually by the Utilities Management and the rates set by the Commission during the annual budget process. Such rates shall become effective on October 1 of each year. Unless otherwise agreed rates for customers outside the city are set 25% higher. The maximum sewer commodity charge for residential customers (in city or outside city)will be based upon a maximum sewer usage of seven thousand (7,000) gallons per month. Commercial accounts will be billed sewer charges based upon total water usage. For multi-family buildings and commercial buildings (in city or outside city)in which several units are serviced by a single meter, the base facility charge per meter shall be calculated by multiplying the number of units times the standard base charges for water, sewer and stormwater. The billing for consumption shall similarly be calculated by dividing the total monthly consumption for each meter by the number of units, in order to determine the billing rate and amount per unit which is then multiplied by the number of units on each meter. Billing for utility services for multi-unit parcels shall commence on the first day that either a sewer connection is made or a water meter is set in place. If the utility account is temporarily disconnected, there shall continue to be a minimum charge for water and wastewater billed monthly and calculated at the base rate for the applicable billing category. (Ord. No. 90-35, § 3, 9-18-90; Ord. No. 94-30, § 1, 9-20-94; Ord.No. 00-54, § 3, 10-17-00; Ord. No. 02-045 § 3 8-20-02; Ord. No. 07-023` §§ 2 3 9-2-07; Ord. No. 09-019 §§ 3 4 4-21-09; Ord. No. 09-037, § 2, 8-4-09; Ord. No. 11-022, .§ 2, 10-4-11) Note-See the editor's'note following§26-8. Page 648 of 715 Sec. 26-508. Fees, rates and charges. (a) Charges for reclaimed water use will be based on metered flows and will be billed on a monthly basis per one thousand (1,000) gallons in accordance with the approved rate schedule. The monthly rates and charges for water and wastewater shall be reviewed annually by the Utilities Management and the rates set by the Commission during the annual budget process. Such rates shall become effective on October 1 of each year. (b) Meter installation charges and deposits, when applicable, shall be as listed in Chapter 26, Article 1 of the City Code of Ordinances. Page 649 of 715 Sec. 26-403. Schedule of rates. (a) The Director is directed to prepare a list of lots and parcels within the city and assign a classification of residential, nonresidential or undeveloped to each lot or parcel. (b) The monthly charge per ERU for all improved properties within the City of Boynton Beach corporate limits shall be set by commission. The monthly rates and charges for shall be reviewed annually by the Utilities Management and the rates set by the Commission during the annual budget process. Such rates shall become effective on October 1 of each year. (c) The fee imposed for residential properties shall be the rate for one ERU multiplied by the number of individual dwelling units existing on the property (ERU rate) (number of dwelling units). (d) The fee imposed for nonresidential properties as defined herein shall be the rate for one ERU for each 1,937 square feet of impervious area. (e) The Director shall be responsible for determining the impervious area based on data supplied by the county property appraiser, or by the property owner, tenant or developer if such information is unavailable. The Director may require additional information as necessary to make the determination. The billing amount shall be updated by the Director based on any additions or deletions to the impervious area as approved through the building permit process. (f) The minimum fee for any nonresidential parcel shall be equal to the rate for one ERU. (g) There shall be no fee for undeveloped property. ((Ord. No. 93-72, § 1, 12-21-93; Ord. No. 94-31, § 2, 10-18-94; Ord. No. 00-14, § 2, 6-6-00; Ord. No. 02-12, § 2, 4-2-02; Ord. 09-047, § 2, 12-15-09) Page 650 of 715 Secs. 26-1-26-6. Reserved. Sec. 26-7. Lien for unpaid charge; liability for charges. (a) Lien when customer is owner of property. In addition to any other remedy provided in this chapter, when the customer is the owner of the property, the city shall have a lien against the property serviced for any and all unpaid fees and charges authorized for the city's water, sewer, stormwater, reclaimed water system. The city may record the lien in the public records of Palm Beach County, Florida. The lien shall be coequal with the lien of all county and municipal taxes, superior in dignity to all other liens, titles and claims, until paid. Such lien when delinquent for more than 30 days may be foreclosed by the city in the manner provided by the laws of Florida for the foreclosure of mortgages on real property. The city shall be entitled to recover costs and a reasonable attorney's fee incurred in foreclosing any such lien. No change of occupancy or ownership shall affect the lien. (b) Lien when customer is tenant. When the customer is a tenant,the city shall have a lien against the leasehold interest and the tenant's personal property on the premises for all unpaid fees and charges. The city may record the lien in the public records of Palm Beach County, Florida. The lien shall be coequal with the lien of all county and municipal taxes, superior in dignity to all other liens, titles and claims, until paid. The city shall be entitled to recover costs and a reasonable attorney's fee incurred in foreclosing any such lien. The city shall not impose a lien against the rental property for any unpaid utility charges incurred by a former occupant except to the extent that the present tenant or owner directly benefited from the services provided to the former occupant. It is presumed that a property owner benefit from the city providing utilities to the former occupant unless the property owner following the city's notice of intent to file a lien, submits an affidavit and supporting documents to the city establishing the following, when applicable: (1) The lease agreement,in effect during the time period the delinquency accrued, contained a provision or addendum which required the tenant/former occupant to pay the utilities; and (2) The property owner had no knowledge that utility payments were in arrears; (3) The property owner received no rent payment during the time period the delinquency accrued; and (4) The property owner did not have a security deposit or the security deposit was applied to delinquent rent; and (5) Prior to the time period the delinquency accrued, the property owner legally conveyed all of his/her/its interest in the respective property to an unassociated individual or entity. The owner of a rental unit shall be responsible for all fees and charges for the rental property until such time as the tenant applies for service and tenders the required deposit. Any charges prior to the current tenant's application and deposit and subsequent to the former tenant's termination shall be the responsibility of the owner. The city shall have a lien against the property serviced for all unpaid fees and charges during the period of the owner's responsibility as stated in subsection (a) of this section. (c) Liability for charges; civil actions. The customer applying for utility service shall be personally liable to the city for the payment of all fees and charges. In addition to all other Page 651 of 715 remedies, including the lien and foreclosure remedies set forth in (a) and (b) above, the city shall have the authority to recover from the customer in a civil legal action all unpaid fees, charges and penalties and the costs and a reasonable attorney's fee incurred in any such action, including those incurred while on appeal. Additionally, the customer shall be liable for any administrative costs the city incurs in collection of the account. (d) An administrative fee of$125.00 shall be charged to the customer whenever the city records a lien against the property serviced for unpaid water, sewer, stormwater, reclaimed water rates, fees and charges. (Ord. No. 16-005, § 3, 3-1-16) Sec. 26-8. Water and sewer connection, deposit and service charges. There is hereby established a fee structure for water and sewer service, field visits, meter connections and deposits, and miscellaneous services as set forth below: Field Visit Services Charge Per Occurrence Field visit(Including, but not limited to: initial read on, initial read shut, final read on, final read shut, temporary disconnects, non-emergency shut off for repair, customer $20 requested meter locates, and installation, movement, or removal of hydrant/construction meters.) Turn-on after hours $55 Turn-off after hours $55 Meter test(Based on meter size)* 3/4" $130 1" $150 11/2" $206 2" $230 3" and above $515 Re-read* (customer request), Residential $30 Commercial/Multi-Family $40 Water shut-off charge for non-payment $40 Labor charge for meter upgrades $60 Flow test* $30 Dishonored checks $25 Late payment $10 Page 652 of 715 *No charge if meter error, city's error, or substandard flow rate is detected. Any adjustments to the utility bill will be no more than three (3) months. Customer Tampering/Damages The Utilities Department is authorized to collect expenses for damages to meters/service by customers. If damages result from tampering, a per hour rate for staff time and material will be applied. All charges will be assessed to the account where tampering/damages occurred. Charge Per Occurrence Unauthorized reconnection of service $150 Pulled meter/reinstallation (In addition to the unauthorized reconnection of service charge for instances in which unauthorized connections cannot be securely disconnected due to tampering and/or damages or inability to lock the meter.) $50 Field Visit Services Charge Per Occurrence Illegal meter bypass (For theft of service after meter has been pulled or if jumper lines are used around existing meter. This charge may be applied alone or in addition to other tampering charges.) $150 Meter Connection Charges Meter Size (in inches) Inside City Outside City Deposit 5/8 and 3/4 $220 $275 $100 1 $255 $315 $125 1 1/2 $455 $565 $250 2 $530 $660 $400 3 Furnished and installed by and at the expense of customer $750 4 Furnished and installed by and at the expense of customer $1,250 6 Furnished and installed by and at the expense of customer $2,500 8 Furnished and installed by and at the expense of customer $4,000 Construction Meters Meter Size (in inches) Penalty for Nonread/month Deposit Page 653 of 715 3/4 $25 $100 1 $25 $100 11/2 $25 $200 2 $25 $200 Hydrant meter $150 $600 If the customer requests to increase the size of his water meter to a size greater than originally installed, the customer shall pay only the differential cost between the original meter and the cost of the new meter for both the connection and deposit charges. (Ord. No. 90-35, § 2, 9-18-90; Ord. No. 02-045, § 2, 8-20-02; Ord, No. 09-019, § 2, 4-21-09; Ord. No. 12-007, § 2, 6-5-12) Editor's note-Ord. No. 90-35, §§2, 3, adopted Sept. 18, 1990,provided fad' the inclusion of provisions pertaining to water and sewer servicecharges and monthly rates. Such provisions, designated as§§2 6-3 6 and 26-37, have been redesignated by the editor as§§26-8 and 26-9,for purposes of classification. Sec. 26-8.1 Water and sewer deposits, accounts, credits, termination and re-connection. (a) Accounts. All utility deposits collected by the city pursuant to this chapter shall be maintained in a non-interest bearing account. (b) Credits on deposits for residential customers. On December 1 st of each year the city will refund utility deposits to residential customers who have maintained a consecutive twelve (12) month satisfactory payment record and have established services for a consecutive twenty-four (24) month period. Accounts classified as commercial are not eligible for refunds described in section (b)hereof prior to termination of service. For purposes of this section a "satisfactory payment record" shall mean that the customer: (1) Has not made more than one late payment after the expiration of 30 days from the date of mailing. (2) Has not paid with a check refused by the bank. (3) Has not been disconnected for non-payment. (4) Has not tampered with the meter. (5) Has not used service in a fraudulent or unauthorized manner. Notwithstanding the foregoing, if subsequent to the refund of the deposit to the residential customer, the customer shall become delinquent for a period in excess of 30 days the city may require the customer to pay a new deposit within 15 days of written notice. Said deposit shall also be subject to refund in accordance with the provisions of this section. Page 654 of 715 (c) Termination of service. Upon termination of service the deposit, if not already refunded to the customers account, shall be credited against the final bill and the balance, if any, shall be returned to the customer in the form of a check. (d) Ke-connection. Customer shall be required to place a new deposit on account according to the then current rate upon reconnection to the city system. (e) Billing for utility service for parcels that will receive both water and sewer service shall commence on the first day that either a sewer connection is made, or the water meter is set in place. Billing for parcels receiving sewer service shall commence on the day that the sewer service line is connected to the City's utility system. For initial billing periods of less than thirty (30) days, the base facility charge will be pro-rated by multiplying the standard base facility charge by the number of days the service was provided, and then dividing by thirty (30). (f) Base facility charge. The base facility charge is defined as the monthly base fee charged per unit that shall be levied upon the initiation of service. The base facility charge is used to defray those non-consumption related operational expenses such as salaries, debt service, meter reading, billing and maintenance activities associated with the City's utility department, that are incurred regardless of water usage. (g) Temporary account activation for purpose of property inspection. Customer shall be required to open a new account including a deposit under current rates. All charges will be applied in same manner as they are for all new accounts. (Ord. 95-32, § 1, 9-19-95; Ord. No. 00-54, § 2, 10-17- 00; Ord. No. 12-007, § 3, 6-5-12) Sec. 26-8.2 Water Service/Annexation Agreements. The City Manager or Utilities Director is authorized to execute individual Owner Water Service/Annexation Agreements. The Release of a Water Service/Annexation Agreement requires City Commission approval. (Ord. No. 17-006, § 2, 2-21-17) Sec. 26-9. Water and wastewater rates and charges. The monthly rates and charges for water and wastewater shall be reviewed annually by the Utilities Management and the rates set by the Commission during the annual budget setting process. Such rates shall become effective on October 1 of each year. Unless otherwise agreed rates for customers outside the city are set 25% higher. The maximum sewer commodity charge for residential customers (in city or outside city)will be based upon a maximum sewer usage of seven thousand (7,000) gallons per month. Commercial accounts will be billed sewer charges based upon total water usage. For multi-family buildings (in city or outside city) in which several dwelling units are serviced by a single meter, the base facility charge per meter shall be calculated by multiplying the number of dwelling units times the standard base charges for water, sewer and stormwater. The billing for consumption shall similarly be calculated by dividing the total monthly consumption for each meter by the number of dwelling units, in order to determine the billing rate and amount per dwelling which is then multiplied by the number of units on each meter. Billing for utility Page 655 of 715 services for multi-family parcels shall commence on the first day that either a sewer connection is made or a water meter is set in place. If the utility account is temporarily disconnected, there shall continue to be a minimum charge for water and wastewater billed monthly and calculated at the base rate for the applicable billing category. (Ord. No. 90-35, § 3, 9-18-90; Ord. No. 94-30, § 1, 9-20-94; Ord. No. 00-54, § 3, 10-17-00; Ord. No. 02-045, § 3, 8-20-02; Ord. No. 07-023, §§ 2, 3, 9-2-07; Ord. No. 09-019, §§ 3, 4, 4-21-09; Ord. No. 09-037, § 2, 8-4-09; Ord. No. 11-022, § 2, 10-4-11) Note-See the editor's note following§26-8. Page 656 of 715 Sec. 26-403. Schedule of rates. (a) The Director is directed to prepare a list of lots and parcels within the city and assign a classification of residential, nonresidential or undeveloped to each lot or parcel. (b) The monthly charge per ERU for all improved properties within the City of Boynton Beach corporate limits shall be set by commission The monthly rates and charges for water and wastewater shall be reviewed annually by the Utilities Management and the rates set by the Commission during the annual budget setting process. Such rates shall become effective on October 1 of each year. (c) The fee imposed for residential properties shall be the rate for one ERU multiplied by the number of individual dwelling units existing on the property (ERU rate) (number of dwelling units). (d) The fee imposed for nonresidential properties as defined herein shall be the rate for one ERU for each 1,937 square feet of impervious area. (e) The Director shall be responsible for determining the impervious area based on data supplied by the county property appraiser, or by the property owner, tenant or developer if such information is unavailable. The Director may require additional information as necessary to make the determination. The billing amount shall be updated by the Director based on any additions or deletions to the impervious area as approved through the building permit process. (f) The minimum fee for any nonresidential parcel shall be equal to the rate for one ERU. (g) There shall be no fee for undeveloped property. (h) For a period of two years commencing January 1, 2010 and ending December 31, 2011, a $0.25 per ERU per month surcharge shall be collected to fund a five-year fresh water canal aquatic vegetation removal and control program. The surcharge funds collected shall be deposited in a separate"fresh water canal maintenance account" account in the stormwater utility enterprise fund. (Ord. No. 93-72, § 1, 12-21-93; Ord. No. 94-31, § 2, 10-18-94; Ord. No. 00-14, § 2, 6-6-00; Ord. No. 02-12, § 2, 4-2-02; Ord. 09-047, § 2, 12-15-09) Page 657 of 715 Sec. 26-508. Fees, rates and charges. (a) Charges for reclaimed water use will be based on metered flows and will be billed on a monthly basis per one thousand (1,000) gallons in accordance with the approved rate schedule. The monthly rates and charges for water and wastewater shall be reviewed annually by the Utilities Management and the rates set by the Commission during the annual budget setting process. Such rates shall become effective on October 1 of each year. (b) Meter installation charges and deposits, when applicable, shall be as listed in Chapter 26, Article 1 of the City Code of Ordinances. Page 658 of 715 12.D. LEGAL 9/6/2018 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 9/6/2018 REQUESTED ACTION BY COMMISSION: PROPOSED ORDINANCE NO. 18-016 - SECOND READING -Approve Amateur Radio &TV Antennas (CDRV18-001) amending Chapter 3. Article V. Section 12 of the Land Development Regulations to update terminology, restrict the number of towers allowed, establish height limits and setbacks, while maintaining consistency with preemption regulations by the Federal Communications Commission (FCC). City-initiated. (TABLED - STAFF RECOMMENDS ITEM REMAIN TABLED) EXPLANATION OF REQUEST: This item was originally included within Ordinance 18-005, regarding telecommunications in Public Rights-of- Way and initially heard and approved on April 3rd. These amendments were removed from Ordinance 18-005 prior to adoption for further review and processing under a separate ordinance. The Florida legislature adopted the Advanced Wireless Infrastructure Deployment Act effective July 1, 2017 that revised regulations applicable to communications facilities in the public rights-of-way. The City Commission adopted Ordinance 18-005 on May 1, 2018 which amended the Code of Ordinances, Part 11 Chapter 25.1 Communications Facilities in Rights-of-Way, to implement the new regulations of the Act. Further amendments are necessary to Part I I I of the Land Development Regulations to avoid any conflict with the amendments in Ordinance 18-005 and to ensure consistency with Federal and State requirements. The proposed changes are intended to provide specific provisions for short wave radio communication systems pursuant to Federal Communications Commission's (FCC) PRB-1, the Amateur Radio Memorandum Opinion & Order. The Order prohibits local regulations from precluding amateur service communications; requires local governments to reasonably accommodate such communications; and limits local regulation systems to those that constitute the minimum practicable regulations to accomplish the state or local authority's legitimate purpose. The proposed amendments include changes to Section 12 of Chapter 3 to insert provisions for amateur radio towers and antennas. A summary of the proposed amendments are as follows: Section 12 -Amateur Radio and Television Antennas • Update code terminology consistent with the industry; • AIIowAmateur Radio/CB antennas as accessory only in conjunction with a single family use; • Simplify / clarify height standards for Citizens Band and TV towers by including only one standard for both freestanding and mounted towers • Establishing height standards for amateur radio systems including a maximum height of 60 feet (limited to periods of active use), and setting a maximum tower and antenna height when retracted (maximum of 15 feet higher than the roof peak); • Insert provisions for reasonable accommodation for HAM tower applications that fail to satisfy the development standards, in compliance with FCC requirements; • Maintaining setbacks for amateur radio/CB antenna support structures consistent with the structure setbacks in the zoning district, and establish a minimum setback from easements of 10 feet; and, • Exempt TV satellite dishes 40 inches or less in diameter from the location, height, setbacks, and screening requirements applicable to the single-family residential districts. The Planning & Development Board reviewed this item at their meeting on March 27th and forwarded it with a Page 659 of 715 recommendation for approval. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? N/A FISCAL IMPACT: N/A ALTERNATIVES: None recommended STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: N/A CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: N/A Is this a grant? No Grant Amount: ATTACHMENTS: Type Description D Ordinance Proposed Ordinance &Amendments D Staff Report Staff Report Page 660 of 715 ORDINANCE NO. 18- AN ORDINANCE OF THE CITY OF BOYNTON BEACH, FLORIDA, AMENDING PART III. "LAND DEVELOPMENT REGULATIONS," CHAPTER 3, "ZONING," ARTICLE V, "SUPPLEMENTAL REGULATIONS," SECTION 12, "SATELLITE EARTH STATIONS AND ANTENNAS" OF THE CITY OF BOYNTON BEACH CODE OF ORDINANCES; TO PROVIDE FOR THE RENAMING OF THE SECTION TO BE "AMATEUR RADIO AND TELEVISION ANTENNAS"; TO PROVIDE FOR REVISIONS RELATED TO THE REGULATIONS RELATED TO THE PLACEMENT OF AMATEUR RADIO AND TELEVISION ANTENNAS; PROVIDING FOR CITY COMMISSION AUTHORITY, CODIFICATION, SEVERABILITY, CONFLICTS, AND AN EFFECTIVE DATE. WHEREAS, the Florida Supreme Court held unanimously in City of Hollywood v. Mulligan, 934 So. 2d 1238, 1243 (Fla. 2006), that Article VIII, section 2(b) of the Florida Constitution and the Home Rule Powers Act, Florida Statutes § 166.021(3)(c), grant municipalities "broad authority to enact ordinances under its municipal home rule powers" and that "[u]nder its broad home rule powers, a municipality may legislate concurrently with the Legislature on any subject which has not been expressly preempted to the State"; and WHEREAS, the City of Boynton Beach has a substantial and significant public interest in regulating the siting of amateur radio and television antemias to promote the public health, safety, aesthetics, and general welfare; and WHEREAS, the City of Boynton Beach has a substantial and significant public interest in protecting residential areas and land uses from potential adverse impacts of amateur radio and television antennas; and WHEREAS, such public interest extends to protecting, preserving and maintaining the health, safety and welfare of the residents while also protecting, preserving and maintaining the aesthetic character of areas where the residents reside and do business; and WHEREAS,the City of Boynton Beach desires to avoid potential detrimental impacts to adjacent properties from antennas through engineering and careful siting; and WHEREAS, the City finds that this Ordinance will advance the public health, safety, and welfare, and help to preserve the unique and extraordinary aesthetic qualities of the City, all within the bounds of the Act and other state and federal laws governing communications facilities. {00228966.1 306-90018211 Page 661 of 715 NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA AS FOLLOWS: SECTION 1. Recitals. The foregoing recitals are hereby ratified and confirmed as being true and correct and are hereby made a part of this Ordinance. SECTION 2. Amendment of City Code. Part III, "Land Development Regulations," Chapter 3, "Zoning," Article V, "Supplemental Regulations," Section 12, "Satellite Earth Stations and Antennas" of the City of Boynton Beach Code of Ordinances be, and the same are hereby amended as provided in Exhibit "A", which is attached to this Ordinance, and hereby incorporated by reference (words that are stricken out are deletions; words that are underlined are additions). SECTION 3. Codification and Reservation of Rights. This Ordinance shall be incorporated into the Boynton Beach City Code. Any section, paragraph number, letter and/or any heading may be changed or modified as necessary to effectuate the foregoing. Grammatical, typographical and similar or like errors may be corrected, and additions, alterations, and omissions not affecting the construction or meaning of this ordinance and the City Code may be freely made. Adoption and codification of this ordinance does not waive the city's right to contest or otherwise challenge the constitutionality validity, enforceability, and effectiveness of the Act or any part thereof and the city hereby reserves the right to contest and otherwise challenge the Act. SECTION 4. Severability. If any section, subsection, sentence, clause, phrase, word or provision of this ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, whether for substantive, procedural, or any other reason, such portion shall be deemed a separate, distinct and independent provision, and such holding shall not affect the validity of the remaining portions of this ordinance. SECTION 5. Conflicts. In the event of a conflict or conflicts between this Ordinance and any other ordinance or provision of law, this Ordinance controls to the extent of the conflict, as allowable under the law. SECTION 6. Effective date. This Ordinance shall become effective immediately upon adoption by the City Commission of the City of Boynton Beach, Florida, and shall apply to all existing and future applications for permits. 100228966.1 306-90018211 -2.- Page 662 of 715 FIRST READING this day of 2018. SECOND, FINAL READING AND PASSAGE this day of , 2018. CITY OF BOYNTON BEACH, FLORIDA YES NO Mayor—Steven B. Grant Vice Mayor— Christina L. Romelus Commissioner—Mack McCray Commissioner—Justin Katz Commissioner—Joe Casello VOTE ATTEST: Judith A. Pyle, CMC City Clerk (Corporate Seal) (00228966.1 306-9001821) _.3 Page 663 of 715 EXHIBIT "A" Section 12. SatetlTte Earth Stations "~�,-.a-Antennas. Amateur Radio and Television Antennas A. Types. FeF the pwpese Gf G'aFwfymRg regulations, satellite dish aRt8RRae are hereb Gube.. GFE)wp B aRt8RRae aro these that will not fit within a nnc (1) meter Gabe. first ehtainipg a permit frem the city. dE) RGt GGRf'iGt with aRy standards set forth OR this SeGtOG)R, iR WhiGh Gase this seGtien shall re Q Fees. AR appliGatiOR fee shall be payable to the Gity as adapted by FesolutffiOR of the ID. dens. 1. Ne exTeria�aatellFte dishhaa,rnteRna may he used far display or a.dve �nirp�g� resmdentlal rlistrist 7 ❑ertahle Group R satellite dish antennae are net allowed E. r9nGGPfGFMiPg. Saitewnite dr'sh amt eRnaproperly p eHm,t+ed pr i9r-to Apr�995 nompllapne with this sentinn F.A. Amateur Radio/Citizens'Band (CB) and Television (TV) Antennae. not eXGeed twenty-five (25) feet OR height, and Re fFeestandiRg aRteRRa may be GeRstFuGted maximum d*StF;Gt height regulation by ten (I Q) feet, but OR no iRstaRGe, may aR aRteRnae eXGeerl the roof height by mare thap fifteen (9 La feety 100228966.1306-9001821} -4- Page 664 of 715 L 1. _Purpose and Intent. The purpose and intent of this Section is to provide for the safe and effective installation and operation of amateur radio, citizens band radio, and television antenna support structures, and the beam, satellite, or other antennas installed on those support structures. It is also the purpose and intent of this Section to_provide for a reasonable accommodation of amateur (a.k.a. HAM) radio communications, in accordance with Parts 95 and 97 of Chapter 1 of Title 47 of the Code of Federal Regulations, while reflecting the City's legitimate interest in protecting and promoting the health, safety, welfare, neighborhood aesthetics, and morals of its citizens. 2. Applicability. Towers and antennas regulated by this section shall be considered accessory uses, allowed only in conjunction with a single-family and bwo- family dwelling, 3. Reasonable Accommodation. All amateur radio towers and antennas that do not meet the standards of this section are eligible for consideration through the reasonable accommodation process. 4. Number. A maximum of one (1) amateur radio/citizens band radio antenna tower and a maximum of one (1) television/CB antenna tower shall be allowed on a legally designated parcel, as indicated by the Palm Beach County Property Appraiser's records. -a-- t- 5. Height. a. Television and citizens' band broadcasting antennae may extend up to forty (40) feet in height, but in no instance may an antenna exceed the roof height (roof peak) by more than fifteen (15)feet. b. Amateur radio towers and antennas may be allowed up to a maximum of sixty (60)feet only when in use (also see section A.6.b below). 6. Additional Standards for Amateur Radio Towers. To minimize the visual impacts and hazards of antenna towers, towers for amateur radio communications shall be designed and stored as follows: a. Guy wires may only be used if not visible from the abutting roadway. b When not in use, towers and antennas shall be retracted or lowered to a minimum of 40 feet, but no greater than 15 feet above the roofline nearest to the tower. C. Towers shall be lowered to a ground-mounted position, and antennas removed upon notice from the weather service of a hurricane watch. The height of the lowered and anchored position shall be less than the setback distance from the adjoining property line. 7. Location. Amateur radio, citizens band, and television towers shall be located in the rear yard and shall not be located forward of the front building line or within an easement. Towers that extend 15 feet or less above the roofline may be located in an internal side yard: {00228966.1 306-9001921) -S - Page 665 of 715 8. Setbacks. a. Except where otherwise allowed in Section 12, Antenna support structures shall be located to comply with the district setback standards. If the existing setback of the principal structure is at or less than the minimum setback for the district, the tower may encroach up to 5 feet into the required setback. b. The support structure or any element thereof shall be set back a minimum of ten (10) feet from any easements. C. The antenna component of the communication system may encroach up to 5 feet into the minimum required setback. d. Antenna support structures shall be located on the property so as to provide adequate setbacks from above-ground utility power lines other than applicant's service lines as follows: (1) Setback a minimum distance equal to 50 percent of the height as calculated from grade to the highest point of the antenna support structure and its antenna; or (2) The owner shall submit a fall zone letter from a registered engineer certifying the design wind load and that the radius around the base of the tower potentially impacted by any possible failure in the tower is within the subject property and clear of any utility lines. 9. Permits. No amateur radio, citizens band radio, and television antenna support structures shall be installed or modified without first obtaining a permit from the city. 10. Nonconforming. Amateur radio, citizens band radio, and television antenna support structures properly permitted prior to April 4, 1995 may remain in place notwithstanding provisions stipulated herein but they may not be replaced, reconstructed, or modified without bringing the entire installation into full compliance with this section. G. - Sate#ge Eagh Stations.Satellite dish antennae IRStall,8d W 6eFV8 e- 1 Height Ale port ref any satellite dish antenna installation may extend heye the peak of the Foof or height of the heFizental eave line E)f the uppeFmc)st floor of any SiRgle family or duplex hame. 7 G r$un R GCean �satell t2-� S�-a�teRnue shuanll he frpestandiRg, nroc,,rndbuildiRr g. r All Group R satellite dish ant nae all ho sore on a. r�eNNff��Zr e�lrcc�rrn-i�TceFlrrv� un-v�•.rvrceFl �rT thFee (3) sider, with IandSGape materials, or walls with !andSGap!Rg WhiGh are E)f a heigh equivalent to the total height of the mounted satellite dish {00228966.1 306-9001821) - 6- Page 6- Page 666 of 715 b. Lem e. Fer all Group B -aR,teRRaslot size With Zpninn rens ila#iGRS G. Multi family DwelliRg Units and NOR Fesidential DiStFiGtS. Satellite dish aRten IGGated withiR multi family and RGR486idBRtial diStFiGtS shall GGMPIY With thG fG"GWORg reg ila#ienc S Tr (1) hall require site plan Feview in annnr`#apne With w-c Ftinlo 11 CeG�n 2.F=.; II �-sizrvrc-rTv rr Group ��, 2\ IR multi family diStFin#�nI�i p�rt7r upp--B satellite height shall not eXGeed the maximum allewable height of the diStFiGt OR WhiGh it *6 leGat (3) A Grel ip B satellite rich n# na II ip nnmmerr•ial anr# cmcc-arm-£trrceflrru—iF-1 Starre��n�vnrrrrcivrar-ancr righ#_nf.way or residential dic#rin# (4) o ip 6 satellite dish an# nae whish ar ei�n d en a #ni ��� nen e-r�,Tte��er and used fOF GGMmunmGatOE)R OR GORReGtiOR with the 9peFatiGR of a buSiRess shall provide FeSenahle cnreenin'v B. Satellite Dish Antennas 1. Applicability. All satellite dish antennas shall be governed by the standards of this Section unless exempted below or regulated as part of an amateur radio antenna. 2. Exemptions. In single-family residential zoning districts, satellite dish antennas 40 inches or less in diameter shall be exempt from these requirements. 3. Standards. A. Single-Family and Duplex Residential Districts. Satellite dish antennae that exceed 40 inches in diameter and are located within residential districts shall comply with the following regulations: (1) Number. A maximum of one (1) satellite dish antenna over 40 inches in diameter shall be allowed on a residential lot; (2) Location. Satellite dish antennas shall be mounted on the wall, ground, or a support structure in the side or rear yard and shall not be located on a wall facing the front property line or within an easement; (3) Setbacks. Satellite dish antennas shall meet setback requirements of the district as measured from the outermost point of the dish on the side closest to the applicable setback or property line; {00228966.1 306-9001821} -7 - Page 7 - Page 667 of 715 (4) Screening. Satellite dish antennas, if located in the side or rear yard, shall be screened by an opaque fence or hedge; and, (5) Height. Satellite dish antennas shall not exceed the building height limitations of the zoning district. b) frillriW;Rg Feg latmORS• (1) Shall Fequire site plan review in annprdanno with Ghap}erT AFtmGIe 11,Se6ti^,GR 2.F.; p ^II (2) in ultifaami , dmGtr%j�Thi pno (1) GFoup Bsatellite visa antenna s allowed. The aRteRRa must b8 GGreeRed and shall Rot be IOGated eR th8 F90f. Its (3) A GFE)up R satellite „lith an} no , all in npmm al anal z21�i'ic-�v-�n�-rceFlrrcr-rC�SturrG��rrvvrrrrrreFGra' rano Rdu6trwal ZGRORg diStFiGtE, may not be IGGated OR a roof so that the dish is visible fFem a pub4e righ}_pf way eF r-eswdon}ial dio}rin} \ Group RrSdtelnlrite dish antennae whinh are MO„n}oapn art@1ivi e� FeaGGRahle enrooninry B. Multi-family Residential Districts. Satellite dish antennae located within multi-family districts shall comply with the following regulations: (1) Process. Shall require site plan review in accordance with Chapter 2, Article ll, Section 2.F.; (2) Number. Only one (1) satellite dish antenna is allowed per unit. (3) Location. The satellite dish antenna shall not be located on the roof. (4) Setbacks. Satellite dish antennas shall meet setback requirements of the district as measured from the outermost point of the dish on the side closest to the applicable setback or property line; and, (5) Screening. Satellite dish antennas shall be completely screened from view of rights-of-way and adjacent residential districts by an opaque wall (including parapet walls), fence, or hedge, or combination thereof. (6) Height. Satellite dish antennas shall not exceed the building height limitations of the zoning district in which it is located; C. Non-residential and Mixed Use Districts. {00228966.1 306-9001921) -8- Page 668 of 715 Satellite dish antennae located within non-residential and mixed use zoning districts shall comply with the following regulations: (1) Process. Shall require site plan review in accordance with Chapter 2, Article II, Section 2.F.; (2) Location. Satellite dish antennas shall be wall, roof, or around mounted, and shall not be located in the front or side corner yard; (3) Setbacks. Satellite dish antennas shall meet setback requirements of the district as measured from the outermost point of the dish on the side closest to the applicable setback or property line; (4) Screening. Satellite dish antennas shall be completely screened from view of rights-of-way and adjacent residential districts by an opaque wall (including parapet walls), fence, or hedge, or combination thereof; and, (5) Height. Satellite dish antennas shall not exceed the building height limitations of the zoning district in which it is located. 4. Nonconforming. Satellite dish antennas properly permitted prior to April 4, 1995 may remain in place notwithstanding provisions stipulated herein but they may not be replaced, reconstructed, or modified without bringing the entire installation into full compliance with this section. (00228966.1 306-9001821) 9 - Page 669 of 715 DEPARTMENT OF DEVELOPMENT PLANNING AND ZONING Memorandum PZ 18-021 TO: Mayor and Commissioners FROM: Kathleen Hatcher Senior Planner DATE: June 4, 2018 RE: Approve (CDRV 18-001) - Amending the LAND DEVELOPMENT REGULATIONS, Chapter 3. Zoning, Article V. Supplemental Regulations: Section 12. Satellite Earth Stations and Antennas to insert provisions for HAM radio towers and antennas consist with FCC requirements, and Section 13. Wireless Communications Facilities (WCF) to implement regulations consistent with State legislation known as the Advanced Wireless Infrastructure Deployment Act that regulates WCF within public rights-of-way. EXPLANATION The above-referenced code revisions are necessary in order to update the Land Development Regulations to correspond with amendments to Part 11 of the City Code of Ordinances, Chapter 25.1 "Communications Rights-of-Way" adopted by the City Commission on May 1, 2018 by Ordinance 18-005. On June 23, 2017 the Florida legislature adopted the Advanced Wireless Infrastructure Deployment Act effective July 1, 2017 that revised regulations applicable to communications facilities in the public rights-of-way. The amendments to Code of Ordinances Part 11 Chapter 25.1 Communications Facilities in Rights-of-Way by Ordinance 18-005 are to implement the new regulations of the Act. Further amendments are necessary to Part III Land Development Regulations so that WCF regulations in the LDR do not conflict with the Part 11 amendments, and to ensure compliance with FCC requirements. The proposed revisions to the LDR update and expand Chapter 12 to amend the regulations on television antennas and amateur ham radio antennas to update terminology, restrict the number allowed, and establish height limits and setbacks while respecting preemption regulations by the Federal Communications Commission (FCC). The FCC's "PRB-1" is their declaratory ruling requiring that local zoning laws reasonably accommodate amateur antennas and support structures with minimal regulation and without unreasonable restrictions. It further reads that such regulations "...must constitute the minimum practicable regulation to accomplish the state or local authority's legitimate purpose". Due to the vague character of the FCC regulation, some jurisdictions have avoided any specific standards applicable to HAM towers and antennas and merely reference their objective to accommodate such communications systems consistent with the FCC directives. While many other cities and counties have adopted quantifiable standards as well as the provision to consider tower applications that fail to comply with such standards through the reasonable accommodation process. Staff has drafted amendments consistent with this latter format of regulations to provide some limits and structure as well as to ensure ultimate compliance FCC PRB- 1. Page 670 of 715 Current regulations in the LDR allow wireless communications facilities (WCF) to be located in public rights-of-way as "non-concealed attached WCF" which are antennas attached to utility poles and freestanding lights at least 40 to 50 feet in height, subject to agreement with the agency representative with jurisdiction over the right-of-way and/or the utility company. The WCF regulations are being amended to avoid conflict with WCF within public rights-of-way, regulated by Part II. Chapter 25-.1 as amended. Proposed revisions to Chapter 13 Wireless Communications Facilities (WCF) refer applicants to Part II Chapter 25.1 for all regulations pertaining to WCF within public rights-of-way. The WCF revisions also clarify that non-concealed attached WCF regulated in Ch. 13 of the LDR are only those located on publicly or privately-owned lots (not in public rights-of- way) and would be limited to poles at least 50 feet in height (such as ballpark lights). In addition, non-concealed WCF would not be allowed in residential zoning districts and would be limited to a height increase of ten (10) percent of the pole height when antennas are attached. PROPOSED AMENDMENTS A summary of the proposed amendments are as follows: Section 12 - Amateur Radio and Television Antennas • Update code terminology consistent with the industry; • Allow Amateur Radio/CB antennas as accessory only in conjunction with a single family use; • Simplify / clarify height standards for Citizens Band and TV towers by including only one standard for both freestanding and mounted towers, and maintaining maximum height as a factor of roof height (maximum of 15 feet higher than the roof (peak) height up to 40 feet); • Insert provisions for reasonable accommodation for HAM tower applications that fail to satisfy the development standards, in compliance with FCC requirements; • Maintaining setbacks for amateur radio/CB antenna support structures consistent with the structure setbacks in the zoning district, and establish a minimum setback from easements of 10 feet; and, • Exempt TV satellite dishes 40 inches or less in diameter for single-family residential districts. • Clarify requirements (process, number, location, setbacks, screening, and height) for single- family/duplex districts, multi-family residential district, and non-residential and mixed use zoning districts. Section 13 - Wireless Communications Facilities (WCF) • Reference WCF in public rights-of-way are subject to regulations of Part I I Chapter 25.1; • Revise non-concealed attached WCF to be on poles a minimum of 50 feet in height located on publicly or privately owned lots (not in rights-of-way); • Update tables to prohibit non-concealed attached WCF in residential zoning districts; and, • Update tables to add the recently approved new MU-4 zoning district. CONCLUSION/RECOMMENDATION Staff proposes these code amendments to Chapter 3 Article V Sections 12 — 13 of the LDR to ensure no conflicts with Ordinance 18-005 Telecommunications in Public Rights of Way, adopted on May 1, 2018 in order to implement new state legislation known as the Advanced Wireless Infrastructure Deployment Act. These code amendments are also proposed to ensure that applications are acted upon consistent with state and federal law. Attachments -2 - Page 671 of 715 12.E. LEGAL 9/6/2018 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 9/6/2018 REQUESTED ACTION BY COMMISSION: PROPOSED ORDINANCE NO. 18-017 - SECOND READING -Approve Wireless Communication Facilities (CDRV 18-001) amending Chapter 3. Article V. Section 13 of the Land Development Regulations to implement regulations consistent with State legislation known as the Advanced Wireless I nfrastructure Deployment Act that regulates WCF within public rights-of- way. City-initiated. (TABLED -- STAFF RECOMMENDS ITEM REMAIN TABLED) EXPLANATION OF REQUEST: This item was originally included within Ordinance 18-005, regarding telecommunications in Public Rights-of- Way and initially heard and approved on April 3rd. These amendments were removed from Ordinance 18-005 prior to adoption for further review and processing under a separate ordinance. The Florida legislature adopted the Advanced Wireless Infrastructure Deployment Act effective July 1, 2017 that revised regulations applicable to communications facilities in the public rights-of-way. The City Commission adopted Ordinance 18-005 on May 1, 2018 which amended the Code of Ordinances, Part 11 Chapter 25.1 Communications Facilities in Rights-of-Way, to implement the new regulations of the Act. Further amendments are necessary to Part I I I of the Land Development Regulations to avoid any conflict with the amendments in Ordinance 18-005 and to ensure consistency with Federal and State requirements. The proposed amendments to Section 13 of Chapter 3 are summarized as follows: Section 13- Wireless Communications Facilities (WCF) • Reference WCF in public rights-of-way are subject to regulations of Part I I Chapter 25.1; • Revise non-concealed attached WCF to be on poles a minimum of 50 feet in height located on publicly or privately owned lots (not in rights-of-way); • Update tables to prohibit non-concealed attached WCF in residential zoning districts; and, • Update tables to add the recently approved new MU-4 zoning district. The only revision made to the proposed regulations subsequent to the initial review was to the footnotes corresponding with Table 3-30. Said revisions to the footnotes simply cross-reference Chapter 25.1, and the amendments achieved by Ordinance 18-005. The Planning & Development Board reviewed this item at their meeting on March 27th and forwarded it with a recommendation for approval. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? N/A FISCAL IMPACT: N/A ALTERNATIVES: None recommended STRATEGIC PLAN: Page 672 of 715 STRATEGIC PLAN APPLICATION: N/A CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: N/A Is this a grant? No Grant Amount: ATTACHMENTS: Type Description D Ordinance Proposed Ordinance &Amendments D Staff Report Staff Report Page 673 of 715 1 2 ORDINANCE NO. 18- 3 4 AN ORDINANCE OF THE CITY OF BOYNTON BEACH, FLORIDA, 5 AMENDING PART III. "LAND DEVELOPMENT REGULATIONS," 6 CHAPTER 3, "ZONING," ARTICLE V, "SUPPLEMENTAL 7 REGULATIONS," SECTION 13, "WIRELESS COMMUNICATION 8 FACILITIES" OF THE CITY OF BOYNTON BEACH CODE OF 9 ORDINANCES; TO PROVIDE FOR REVISIONS RELATED TO THE 10 EXCLUSION OF REGULATIONS RELATED TO THE PLACEMENT 11 OF WIRELESS COMMUNICATION FACILITIES IN THE PUBLIC 12 RIGHTS OF WAY; PROVIDING FOR CITY COMMISSION 13 AUTHORITY, CODIFICATION, SEVERABILITY, CONFLICTS, AND 14 AN EFFECTIVE DATE. 15 16 WHEREAS, the Florida Supreme Court held unanimously in City of Hollywood v. 17 Mulligan, 934 So. 2d 1238, 1243 (Fla. 2006), that Article VIII, section 2(b) of the Florida 18 Constitution and the Home Rule Powers Act, Florida Statutes § 166.021(3)(c), grant 19 municipalities "broad authority to enact ordinances under its municipal home rule powers" 20 and that "[ a ]nder its broad home rule powers, a municipality may legislate concurrently with 21 the Legislature on any subject which has not been expressly preempted to the State"; and 22 23 WHEREAS, the City of Boynton Beach has a substantial and significant public 24 interest in regulating the siting of communication towers, communication antennas, and 25 wireless communication facilities to promote the public health, safety, aesthetics, and 26 general welfare; and 27 28 WHEREAS, the City of Boynton Beach has a substantial and significant public 29 interest in protecting residential areas and land uses from potential adverse impacts of 30 communication towers, communication antennas, and wireless communication facilities; and 31 32 WHEREAS, such public interest extends to protecting, preserving and maintaining 33 the health, safety and welfare of the residents while also protecting, preserving and 34 maintaining the aesthetic character of areas where the residents reside and do business; and 35 36 WHEREAS, the City of B o y n t o n B e a c h desires to avoid potential detrimental 37 impacts to adjacent properties from wireless communication facilities through engineering 38 and careful siting; and 39 40 WHEREAS, the City finds that this Ordinance will advance the public health, 41 safety, and welfare, and help to preserve the unique and extraordinary aesthetic qualities of 42 the City, all within the bounds of the Act and other state and federal laws governing 43 communications facilities. 44 45 NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION OF 46 THE CITY OF BOYNTON BEACH, FLORIDA AS FOLLOWS: {00228951.1306-9001821} 1 Page 674 of 715 47 48 SECTION 1. Recitals. The foregoing recitals are hereby ratified and confirmed as being 49 true and correct and are hereby made a part of this Ordinance. 50 51 SECTION 2. Amendment of City Code. Part III, "Land Development Regulations," 52 Chapter 3, "Zoning," Article V, "Supplemental Regulations," Section 13, "Wireless 53 Communication Facilities ("WCF"), of the City of Boynton Beach Code of Ordinances be, 54 and the same are hereby amended as provided in Exhibit "A", which is attached to this 55 Ordinance, and hereby incorporated by reference (words that are stricken out are deletions; 56 words that are underlined are additions). 57 58 SECTION 3. Codification and Reservation of Rights. This Ordinance shall be 59 incorporated into the Boynton Beach City Code. Any section, paragraph number, letter and/or 60 any heading may be changed or modified as necessary to effectuate the foregoing. 61 Grammatical, typographical and similar or like errors may be corrected, and additions, 62 alterations, and omissions not affecting the construction or meaning of this ordinance and the 63 City Code may be freely made. Adoption and codification of this ordinance does not waive 64 the city's right to contest or otherwise challenge the constitutionality validity, enforceability, 65 and effectiveness of the Act or any part thereof and the city hereby reserves the right to 66 contest and otherwise challenge the Act. 67 68 SECTION 4. Severability. If any section, subsection, sentence, clause, phrase, word or 69 provision of this ordinance is for any reason held invalid or unconstitutional by any court of 70 competent jurisdiction, whether for substantive, procedural, or any other reason, such portion 71 shall be deemed a separate, distinct and independent provision, and such holding shall not 72 affect the validity of the remaining portions of this ordinance. 73 74 SECTION 5. Conflicts. In the event of a conflict or conflicts between this Ordinance 75 and any other ordinance or provision of law, this Ordinance controls to the extent of the 76 conflict, as allowable under the law. 77 78 SECTION 6. Effective date. This Ordinance shall become effective immediately upon 79 adoption by the City Commission of the City of Boynton Beach, Florida, and shall apply to all 80 existing and future applications for permits. 81 82 FIRST READING this day of , 2018. 83 84 SECOND, FINAL READING AND PASSAGE this day of , 85 2018. 86 87 CITY OF BOYNTON BEACH, FLORIDA 88 89 YES NO 90 91 Mayor—Steven B. Grant 92 93 Vice Mayor—Christina L. Romelus 10022895 1.1 306-9001821} 2 Page 675 of 715 94 95 Commissioner—Mack McCray 96 97 Commissioner—Justin Katz 98 99 Commissioner—Joe Casello 100 101 102 VOTE 103 ATTEST: 104 105 106 107 Judith A. Pyle, CMC 108 City Clerk 109 110 111 (Corporate Seal) 112 113 114 115 {00228951.1 3C6-90018211 3 Page 676 of 715 EXHIBIT "A" PART III. LAND DEVELOPMENT REGULATIONS CHAPTER 3. ZONING, ARTICLE V. SUPPLEMENTAL REGULATIONS, SECTION 13. WIRELESS COMMUNICATION FACILITIES (WCF) Section 13. Wireless Communications Facilities (WCF). WCF means any manned or unmanned location for the transmission and/or reception of radio frequency signals, or other wireless communications, or wireless data transmission/reception, and usually consisting of an antenna or group of antennas, transmission cables, and equipment cabinets, and may include an antenna support structure. WCF include developments containing new, mitigated, pre-existing antenna support structures, or co-location on existing antenna support structures, and include attached WCF, concealed WCF, and non-concealed WCF. A. General Provisions. 1. Purpose and Intent. The purpose of this ordinance is to establish minimum development standards for the regulation of commercial WCF and their related accessory equipment and buildings. The intent of this ordinance is the following: a. Promote the health, safety, and general welfare of the public by regulating the siting of WCF; b. Control placement of WCF in a way that minimizes the visual impact to nearby properties by locating them in areas where the impact on the community is minimal; c. Implement the provisions of the Telecommunications Act of 1996 at a local level; and d. Maximize the opportunity for the shared use of new and existing WCF through co- location, in order to reduce the number of new WCF needed to serve the community. 2. Administration. The Director of Planning and Zoning or designee shall be responsible for the overall coordination and administration of this section. 3. Applicability. Except as otherwise specifically provided herein, the installation, construction, or modification of proposed and existing WCF shall be subject to the regulations of this section. However, WCF located in public rights-of-way are subject to the regulations of the City's Code of Ordinances, Part II, Chapter 25.1, as amended. 4. Exemptions. The following are exempt from the provisions of this section: a. Noncommercial Antennas and Satellite Earth Stations. Noncommercial amateur radio antennas and satellite eafffi stafie„ dish antennas are subject to the provisions of Section 12 of this article. {00228951.1 306-9001821} 4 Page 677 of 715 b. City-owned WCF on Public Property or Right-of-Way. If this section would prohibit City-owned WCF from being located at a specific site, and WCF are required to protect the public welfare or safety, the applicable criteria of this section may be exempted by the City Commission, except as otherwise required by Florida Statutes. In such cases the Commission shall make a finding of fact indicating the justification for the exemption. c. Temporary Facility. (1) State of Emergency. Temporary, commercial WCF, upon the declaration of a state of emergency by federal, state, or local government, or determination of public necessity by the City Manager, except that such facilities must comply with all applicable federal and state requirements. Said WCF may be exempt from these provisions up to sixty(60) days after the duration of the state of emergency. (2) Special Event. Temporary, commercial WCF, utilized in conjunction with coverage of a special event, except that such facilities must comply with all applicable federal and state requirements. Said WCF may be exempt from these provisions up to one(1) week after the duration of the special event. d. Radio and TV Broadcasting. Antenna support structures, antenna, and/or antenna arrays for AM/FM/TV/HDTV broadcasting transmission facilities that are licensed by the FCC shall be regulated in accordance with the Use Matrix of Chapter 3, Article IV, Section 3.C. as an industrial service use. 5. Terms and Definitions. See Chapter 1, Article fI for all applicable terms and definitions which pertain to the regulations and standards contained herein. B. General Standards. Where allowed as provided in Table 3-29 (Zoning Districts and Affiliated Process) herein, the following development regulations shall apply to all new, mitigated, co-located, or combined wireless facility installations. 1. Pre-Existing WCF. Any WCF which legally existed prior to the effective date of this ordinance are considered pennitted nonconforming uses and structures, and shall be deemed pre-existing WCF. Additions to or enlargement of any pre-existing nonconforming WCF shall be required to comply with this section and shall be governed as follows: a. Routine Maintenance. To encourage the use of existing facilities, such nonconfonning status shall not prevent the routine maintenance on nonconforming WCF, or prohibit the placement, modification or relocation of any antenna on any such WCF. b. Modifications. Despite any provision of this section to the contrary, the City may allow nonconforming WCF to be repaired, reconstructed, replaced, or increased in height upon a demonstration by the applicant that the new or modified WCF complies (00228951.1 306-9001821} 5 Page 678 of 715 with the current regulations to the maximurn extent practicable, while achieving an overall public benefit in terms of the provision of services. 2. Additional Uses on Lot. WCF may be located on a leased parcel of a conforming lot containing a lawful principal use. Separation between WCF and other uses on the lot may be required to ensure compatibility. 3. District Height Limitations. The requirements set forth herein shall govern the location of WCF that exceed, and antennas that are installed, at a height in excess of the building height limitations specified for each zoning district. The height limitations applicable to buildings and structures shall not apply to WCF regulated by this section, and WCF shall not require an exception to the building height limitations. 4. Equipment Cabinets. Cabinets and equipment shelters may be provided within the principal building, behind an approved screen on a rooftop, or on the ground within the fenced-in and screened equipment compound, or mounted on the pole of an attaehed AIGF within a ,.;& of way, depending on the type of WCF. Cabinets and equipment shelters shall not be visible from pedestrian views and shall be fenced and screened as required below. a. Storage. Equipment shelters shall not be used for the storage of any excess equipment or hazardous waste (e.g., discarded batteries). Mobile or immobile equipment not used in direct support of WCF shall not be stored or parked on the site of WCF, unless on a temporary basis while repairs are being made to WCF. No outdoor storage yards shall be allowed in WCF equipment compounds. b. Unmanned. Equipment shelters shall be unmanned and not used as habitable space. 5. Equipment Compound Enclosure. All equipment compounds on the ground, with the exception of concealed attached stealth WCF integrated into the architecture of a building, shall, at a minimum, be enclosed with a fence eight (8) feet in height. To effectively screen the equipment compound in residential districts and in any district where the equipment compound is visible from a public right-of-way, the enclosure shall consist of a masonry wall eight (8) feet in height, constructed in accordance with the community design standards (see Article I11, Section 3.E.). For public safety, access to WCF shall be through a locked gate. 6. Landscaping. Landscaping around the perimeter of ground equipment shall consist of a landscaped strip wide enough to accommodate trees, shrubs, and a fence or wall enclosure installed around the outside of the entire equipment compound. The general landscape standards shall be consistent with those of Chapter 4, Article 11, Landscape Design and Buffering, Section 4.A (City-Wide Standards), except that the shrubs are required to be a minimum of three (3) feet in height at the time of installation. Water-wise trees with a minimum of four (4) caliper inches shall be spaced every twenty (20) feet on center within the landscape strip. Additional landscaping may be required around the perimeter of a wall {00228951.1 306-9001821 6 Page 679 of 715 or use of a screening fabric around the perimeter of a fence to maximize compatibility with adjacent properties. An alternative design may be allowed with respect to proposed buffering components, tree spacing, and plant material, provided that such alternate landscape plan is approved in accordance with Chapter 4, Article 11, Section 5 (Alternate Compliance). Irrigation, maintenance, and replacement of required landscaping shall be the responsibility of the owner of the WCF. On City-owned properties, required WCF landscaping shall be maintained by the City or its designated landscape contractor, and the owner of the WCF shall be required to pay an annual landscape maintenance fee to the City. 7. Parking. A minimum parking space requirement for WCF is not required, however access to WCF must be provided, and temporary off-street parking as part of a principal use on site may be utilized. 8. Signage. Except as otherwise permitted in this ordinance, no signage, lettering, symbols, images, or trademarks in excess of 200 square inches shall be placed on or affixed to any part of a WCF, antenna, equipment building, or security fencing other than as required by FCC regulations or other applicable law. Warning signs of ":ATO TRESPASSING' and "HIGH VOLTAGE — DANGERW' shall be installed at least five (5) feet above the finished grade of the fence or wall and shall not be obstructed by landscaping. 9. Lighting. Except as otherwise permitted in this ordinance, no signals, lights or illumination of any kind shall be pennitted on or directed toward any WCF unless required by the FCC, the FAA, or other appropriate public authority. Any security lighting for on- ground facilities and equipment shall be in compliance with Chapter 4, Article VII (Exterior Lighting Standards) of the LDR. 10. Generators. Generators may not be used as a primary electrical power source for a WCF. Generators may be used for temporary power prior to receipt of a CO and not to exceed thirty (30) days. Backup generators shall only be operated during power outages and for testing and maintenance purposes. Any and all generators used for WCF shall control the noise level by use of a silencer or other device that will reduce the noise level to no more than 70 decibels. All generators or alternators used on site shall use propane fuel. Subject to the approval by the Director of Utilities and the Director of Development, the use of diesel powered emergency generators may be permitted where more than three (3) providers have co-located on a WCF. 11. Structural Standards. WCF and their equipment compounds shall be constructed and maintained in conformance with the Florida Building Code, specifically Chapters 15, 16, and Section 3108 for construction and design loads. WCF shall be designed to resist wind loads in accordance with TIA/EIA-222, the federal standards for Steel Antenna Towers and Antenna Supporting Structures. In addition, all accessory equipment buildings, cabinets, or structures, or modifications to WCF shall require building permits and inspections. Design documents for towers, antennas and other structures required to meet wind loads shall bear the raised seal and signature of an engineer licensed and registered in the State of Florida. 100228951.1 306-9001821} 7 Page 680 of 715 All work such as clearing and grading, driveway construction, and installation of WCF and enclosure shall be permitted in accordance with the applicable sections of the LDR. 12. Hazardous Location. WCF are prohibited when a proposed or existing principal use or uses within two hundred (200) feet of a proposed WCF includes the storage, distribution, or sale of volatile, flammable, explosive or hazardous wastes, including but not limited to, LP gas, propane, gasoline, natural gas, and corrosive or dangerous chemicals, unless the City Fire Marshal determines that the proximity of the WCF does not pose any danger or risk of explosion or fire or unless used for backup power purposes. C. Attached WCF. Attached WCF are an antenna or antenna array that are secured to an existing building or structure with any accompanying pole or device which attaches it to the building or structure, together with transmission cables, and an equipment cabinet, which may be located either on the roof or inside/outside of the building or structure, ^r attaehed to t1til ty r��o� within a r-igh4 of<, a Attached WCF are considered to be an accessory use to the existing principal use on a site. 1. Concealed Attached WCF. Concealed attached WCF, sometimes referred to as camouflaged facilities, are WCF, including their ancillary structures or equipment compounds, that are not readily identifiable as such, and are designed to be aesthetically compatible with existing and proposed buildings and uses on a site. Examples include, but are not limited to the following: screened antennas that blend with and are incorporated into existing architectural features of a building such as a church steeple, bell tower, clock tower, or cupola. WCF located in public rights-of-way are subject to the regulations of the City's Code of Ordinances, Part Il, Chapter 25.1, as amended. a. Height. WCF shall only be allowed on buildings at least forty (40) feet in height, not to exceed more than fifteen (15) feet above the roofline. b. Setbacks. WCF shall be located within the buildable area of the lot and not within the front, rear, or side yard building setbacks, and subject to the setbacks of the underlying zoning district. When located on a nonconforming building or structure, then the existing nonconforming setback shall apply. c. Design. Feed lines and antennas shall be designed to architecturally match the fagade, roof, wall, or structure on which they are affixed so that they blend with the existing structural design, color, and texture. Existing conforming building element structures (excluding towers) in excess of 50 feet in height may, as a matter of right, be rebuilt, if necessary, to support or contain a new antenna, provided that the new structure is the same height and substantially the same in appearance as the structure it replaces. d. Ground Equipment. Equipment buildings shall not exceed a total of 500 square feet and shall not exceed eight (8) feet in height. (00228951.1 306-9001821} 8 Page 681 of 715 e. Rooftop Equipment. Rooftop equipment shall not occupy more than 25% of the roof area and shall comply with the exterior building and site design standards (see Chapter 4, Article III, Section 3.A.9). 2. Non-concealed Attached WCF. Non-concealed attached WCF are wireless communication facilities that are readily identifiable as such. Examples ;.-hide aftte„„as -11 nz�e hed to t4ility poles and fteestafiding li,,.Aing within a publie fight of way. a. Location. WCF shall be allowed on City-owned real property opo„*,.;,, utility poles li& standards, such as existing ball park light poled ,,,heFe the applicant has an subjeEtright of way ^r „r^„ert�F,,-subject to approval of the City ageney designee-and/er- the "� Arty- eempa y;, or on privately-owned property. WCF located in public rights-of-way are subject to the regulations of the City's Code of Ordinances, Part II, Chapter 25.1, as amended. b. Height. WCF shall only be attached to poles 50 feet or more in height, provided that the total length of any antenna does not exceed 10% of the height of the existing pole. The total height shall be determined by the highest point of any and all components of the structure, including antennas. e. Equipment Cabinets. Equipment eabinetsorrempatind for- (;F under—this D. Freestanding WCF. Freestanding WCF are any manned or unmanned location for the transmission and/or reception of radio frequency signals, or other wireless communications, usually consisting of an antenna or group of antennas, feed lines, and equipment cabinets, and may include an antenna support structure. WCF include, but are not limited to the following: stealth, monopole, guyed, or lattice antenna support structures. 1. Generally. a. Determination of need. No new or mitigated WCF shall be permitted unless the applicant demonstrates that no existing WCF within applicant's coverage area can accommodate the applicant's proposed use; b. Co-location. All new or mitigated WCF up to 80 feet in height shall be engineered and constructed to accommodate no less than two (2) antenna arrays. All WCF between eighty-one (81) feet and one hundred (100) feet shall be engineered and constructed to accommodate no less than three (3) antenna arrays. All WCF between one hundred one (101) to one hundred fifty (150) feet shall be engineered and constructed to accommodate no less than four(4) antenna arrays. c. Separation. A minimum separation distance of 750 feet shall be required between proposed and existing freestanding WCF. A waiver or reduction of separation distance {00228951.1 306-9001821} 9 Page 682 of 715 between WCF may be approved by the City Commission based upon the inability to co- locate on existing structures, the need to have more than one (1) WCF, or the efficient use of available land within permitted zoning districts. The decision shall be based upon a finding of compatibility and competent and substantial evidence that the waiver request meets one or more of the following criteria: (t) Locational requirements/limitations as established by the Federal Aviation Administration (FAA) or the Federal Communications Commission (FCC) or the Public Service Commission(PSC), if any; (2) Identification of a more appropriate site that does not meet the separation requirements above, by analysis of factors such as distance from residential uses, existence of permanent screening and buffering, and location within a large area of commercial or industrial use; (3) To avoid the location of a tower on environmentally sensitive land, a wilderness area, a historical site, or other sensitive area; or (4) To reduce the impact on adjacent residential uses. d. Design. New antenna support structures shall be configured and located in a manner that shall minimize adverse effects including visual impacts on the landscape and adjacent properties. e. Clearing and Grading. Clearing and grading shall be minimized and limited only to the area necessary for the new WCF and done in accordance with city regulations. f. Access. Each site shall have access from an improved right-of-way provided by a driveway approved by the City. The driveway shall extend from the street to an appropriate location on the premises where a vehicle would need to be parked to facilitate normal maintenance of the facility. g. Height. Maximum height shall be measured from ground level to the highest point of the WCF, including any antenna. Height limit shall exclude lightning rods or lights required by the FAA that do not provide support for antennas. h. Safety. All support structures shall comply with the requirements of the Florida Building Code and safety standards contained in the Electronics Industries Association/ Telecommunications Industries Association (EIA/TIA) document 222-F, "Structural Standards for Steel Antenna Towers and Supporting Structures," as amended. i. City's Option to Co-locate. The City shall have the option, through an agreement with the owner of the WCF, to co-locate emergency/public safety equipment on any proposed non-concealed freestanding WCF within the City's jurisdiction, provided that the co-location of antennas does not interfere with the normal operation of approved WCF. Reserved space on new non-concealed freestanding WCF, including reserved 100228951.1 306-9001821} 10 Page 683 of 715 ground space for equipment, shall be required for future City co-location, and shall be noted on plans. 2. Concealed Freestanding WCF. Concealed freestanding WCF, sometimes referred to as stealth facilities, are WCF (including their ancillary structures, or equipment compounds) that are not readily identifiable as such, and designed to blend into the surrounding environment and be aesthetically compatible and in proportion with existing and proposed buildings and uses on a site. WCF sometimes have a secondary, obvious function such as a flagpole, light pole, or tree. a. Residential districts. In residential districts, as indicated on Table 3-29 herein, new WCF shall only be permitted on lots with a minimum lot size of one (1) acre, containing only non-residential uses, including but not limited to, schools, churches, fire stations, parks, and other public property. b. Height. Height shall be according to the zoning district in which WCF is located. (1) In all residential districts as indicated on the Tables in this Section, the maximum height shall be limited to 25 feet above the maximum building height of the zoning district. (2) In the PU and REC districts, the maximum height shall be limited to 100 feet. (3) In all commercial districts, the maximum height shall be limited to 30 feet above the maximum building height of the zoning district. (4) In all mixed use districts, the maximum height of concealed freestanding WCF shall be limited to the approved building height or a total of 70 feet, whichever is less. (5) In industrial districts, except where prohibited in a mixed-use pod with a residential component within a PID, the maximum height shall be limited to 100 feet, if located less than 1,000 feet from a residential use, and 150 feet if located if located in excess of 1,000 feet from a residential use. c. Setbacks. In all zoning districts where allowed, WCF shall be set back one-half the height of the antenna support structure from all property lines. However, in all instances, the minimum setback distance from the property line of any residentially zoned property or the boundary of a residential component within a mixed use pod, shall be at least one and one-half (1.5) times the height of the entire proposed WCF structure. d. Design. WCF shall be designed to blend into the surrounding environment and be aesthetically compatible and in proportion with building mass and existing features or landscaping on site. X00228951.1 306-9001821) 11 Page 684 of 715 3. Non-concealed Freestanding WCF. Non-concealed freestanding WCF are those facilities that are readily identifiable as such, and include, but are not limited to, the following: guyed, lattice, or monopole antenna support structures. a. Antenna support structure. WCF shall be limited to monopole type antenna support structures, unless the applicant demonstrates that such design is not feasible to accommodate the intended users. b. Height. The maximum height shall be limited to a total of one hundred (100) feet. However, the maximum height may exceed 100 feet, but shall not exceed 150 feet, if the subject WCF is located within an M-1 or PID zoning district, and located in excess of 1,000 feet from a residential use. c. Setbacks WCF and their equipment compounds shall be subject to a minimum setback distance equal to the height of the proposed antenna support structure. However, the minimum setback distance shall be at least two (2) times the height of the WCF structure from the property line of any adjacent residential use. In REC and PU districts, the minimum setback distance shall be three (3) times the height of the WCF structure from the property line of any adjacent residential use. d. Design. (1) Antenna support structures shall maintain a galvanized gray finish or other approved compatible color, except as required by federal rules or regulations. (2) New antenna mounts shall be flush-mounted, unless it is demonstrated through RF propagation analysis that flush-mounted antennas will not meet the network objectives of the desired coverage area. 4. Mitigation of Existing WCF. Mitigation is a modification to an existing antenna support structure to increase the height, or to improve its integrity, or to replace or remove one or several antenna support structures located in proximity to a proposed new antenna support structure, in order to encourage compliance with this section or improve aesthetics or functionality of the overall wireless network. a. Determination of Need. WCF mitigation shall accomplish a minimum of one of the following: reduce the number of WCF; reduce the number of nonconforming WCF; replace existing WCF to reduce visual obtrusiveness; or replace existing WCF with new WCF to promote greater co-location opportunities or improve network functionality, resulting in compliance with this ordinance. b. Height. The height of WCF approved for mitigation shall not exceed the maximum height limitations of this section based on the type of WCF and the zoning district. Replacement WCF with an increased height shall require City Commission approval. (00228951.1 306-9001821} 12 Page 685 of 715 c. Setbacks. New WCF approved for mitigation of existing WCF shall be constructed on site within close proximity to existing WCF at the same or greater setbacks than previously established. All proposed accessory equipment buildings shall comply with established setbacks for existing WCF without increasing nonconformity. d. Buffers. At the time of mitigation, equipment compounds shall be brought into compliance with the screening and buffer requirements of this section. e. Design. Mitigated antenna support structures shall comply with the provisions herein to reduce nonconforinity and minimize adverse effects on the landscape and adjacent properties, with specific design considerations as to WCF type, height, scale, color, texture, and architectural design of the buildings on the same and adjacent lots. i 5. Antenna Element Replacement or Repair. Any repair or replacement of an existing antenna or antenna array with another of like size and shape that will not alter the structural integrity of the support structure, shall be exempted from further review provided that a notarized certification shall be submitted by a qualified technician stating that the replacement will not alter the structural integrity of the support structure, and that any changes will not affect the electrical specifications. 6. Co-location. Co-location means the practice of installing and operating multiple wireless carriers, service providers, and/or radio common carrier licensees on the same antenna support structure or attached WCF using different and separate antenna, feed lines and radio frequency generating equipment. a. Height. Co-located or combined WCF shall not increase the height of an existing antenna support structure. b. Setbacks. (1) Ground equipment to be located in conjunction with co-location shall comply with the setback requirements depending on the type of WCF, and zoning district in which it is located. (2) Co-location of antenna on WCF approved prior to this ordinance may locate proposed accessory equipment buildings within existing equipment compound enclosures, provided the minimum established setbacks of existing WCF are met. c. Design. New antenna mounts shall be flush-mounted onto existing WCF, unless it is demonstrated through RF propagation analysis that flush-mounted antennas will not meet the network objectives of the desired coverage area. d. Buffers. At the time of installation of additional equipment to WCF, the equipment compound shall be brought into compliance with the screening and buffer requirements of this section. 100228951.1 306-9001821) 13 Page 686 of 715 TABLE 3-29. Zoning Districts and Affiliated Process. Non- Non- Mitigation Zoning Concealed concealed Concealed concealed of Antenna Co- District Attached Attached Freestanding Freestanding Existing Element location a WCF 1 WCF 2 WCF 4 WCF 4 WCF 7 Replacement R-1 CC 3 AD AD AD R-2 AD CC 3 AD AD AD R-3 AD AD I CC 3 AD AD AD PUD AD AD CC AD AD AD IPUD AD AD CC 3 AD AD AD MHPD CC 3 AD AD AD 4 C-1 AD CC AD AD AD C-2 AD CC AD AD AD C-3 AD AD CC AD AD AD C-4 AD AD CC AD AD AD CBD AD AD CC AD AD AD PCD AD AD CC AD AD AD REC AD AD CC CC 5,6 AD AD AD PU AD AD CC CC 5,6 AD AD AD sMU AD AD CC AD AD AD MU-L-1 AD AD CC AD AD AD MU-L-2 AD AD CC AD AD AD MU-L-3 AD AD CC AD AD AD MU-4 AD AD CC AD AD AD MU-H AD AD CC AD AD AD PID AD AD CC CC AD AD AD M-1 AD AD CC CC AD AD AD Legend: AD-Administrative(Staff)Approval CC-City Commission(Public Hearing)Approval Blank-Not Allowed Footnotes: 1 Concealed attached WCF shall only be allowed on building features that are a minimum of 40 feet in height, not to exceed 15 feet above the roofline. 2 Non-concealed attached WCF are allowed on„*a,*„poles and freestanding lights. .ithi, ^ publie right of.. subjeet to agreemen+ with the agency r-epFesentative with jurisdietion ever the right of way andlor the utifit� private property or publicly-owned property, excluding public rights-of-way which are regulated by Part 1I of the City's Code of Ordinances, Chapter 25.1 as amended. 3 Concealed Freestanding WCF in residential districts shall only be allowed on lots of one (1) acre or more that have a nonresidential use(school,church) 4 A minimum separation of 750 feet is required between freestanding WCF. Freestanding requires conditional use approval. In industrial districts, except where prohibited in a mixed-use pod with a residential component within a PID,the maximum height shall be limited to 100 feet if located less than 1,000 feet from a residential use,and 150 feet if located in excess of 1,000 feet from a residential use. 5 Only when located on City-owned property of two (2) acres or more. 6 Restricted to a maximum height of 100 feet. A setback of three(3)times the height of WCF structure required from the property line of an adjacent residential use. 100228951.1306-9001821) 14 Page 687 of 715 7 Replacement WCF with increased height requires public hearing approval. 8 Administrative approval unless on City-owned site and the lease requires each Tenant to have a separate lease with City(each lease requires City Commission approval as a lease amendment), or the lease requires written consent letter(City Commission consent agenda). Zonine Distriets• l Sin&Falnts�et3t'^�C 2 Ne:,.i.�.^� (head C^'mneroial SMT Suburban Mixed Us *2 Duplex E 3 GommuRityz,,..me..^:^, NAU L I Mi;ied_I Isp r^ WensityT MU L 3 Mixed Use Low Intensity-3 UPUD hnfiflfl PI-anned Unit Development PCD Planned Commereial Development MU HNfixed Use High 1 61}ir2e P�eiessienal PU Pub lie.Usage A4 i Light indust TABLE 3-30. Maximum Heights of WCF Non- Non- Mitigation Zoning Concealed concealed Concealed concealed of Antenna Co- District Attached Attached Freestanding Freestanding Existing Element location WCF WCF WCF WCF WCF Replacement R-1 55' 3,4 7 7 7 R-2 2 55' 3,4 7 7 7 R-3 1 2 55' 3,4 7 7 7 PUD 1 2 75' 3,4 7 7 7 IPUD 1 -2 75' 3,4 1 7 7 7 MHPD 55' 3,4 7 7 7 C-1 2 55' 4 7 7 7 C-2 2 55' 4 7 7 7 C-3 1 2 75' 4 7 7 7 C-4 2 75' 4 7 7 7 CBD 1 2 130' 4 7 7 7 PCD 1 2 75' 4 7 7 7 REC 1 2 100' 4 100' 4,5,6 7 7 7 PU 2 100' 4 100' 4,5,6 7 7 7 SMU 1 2 70' or less 4 7 7 7 MU-L-1 1 2 70' or less 4 7 7 7 MU-L-2 2 70' or less 4 7 7 7 MU-L-3 2 70' or less 4 7 7 7 MU-4 2 70' or less 4 7 7 7 MU-H 1 2 70' or less 4 7 7 7 PID 1 2 100-150' 4 100-150' 4 7 7 7 M-1 1 2 100-150' 4 100-150' 4 7 7 7 Footnotes: 1 Concealed attached WCF shall only be allowed on buildings that are a minimum of 40 feet in height, not to exceed 15 feet above the roofline, and exclude public rights-of-way which are regulated by Part II of the City's Code of Ordinances,Chapter 25.1 as amended. . 2 Non-concealed attached WCF are allowed only on iatil ty poles and f eest ndin. lights that are @ ''i^^ 4-0 feet in he t. with jur-isdietion ever-the right of way and/or-the utility eaWaia�q er-en existing ball park ligh poles that are more than 50 feet in height,excluding in public rights-of-way which are regulated by Part II of the City's Code of Ordinances, Chapter 25.1 as amended. . The total length of any antenna shall not exceed 4-5 10 percent of the height of the existing utility h pole. {00228951A 3o6-9001821} 15 Page 688 of 715 3 Freestanding WCF in residential districts shall only be allowed on lots of one (1) acre or more that have a nonresidential use (school, church, etc.). Maximum height is limited to 25 feet above the maximum building height of the zoning district. 4 A minimum separation of 750 feet is required between freestanding WCF. In industrial districts, except where prohibited in a mixed-use pod with a residential component within a PID,the maximum height shall be limited to 100 feet if located less than 1,000 feet from a residential use, and 150 feet if located in excess of 1,000 feet from a residential use. In all mixed-use districts height is limited to approved building height or 70 feet whichever is less. 5 Only when located on City-owned property of two(2)acres or more. 6 Restricted to a maximum height of 100 feet. A setback of three(3)times the height of WCF structure required from the property line of an adjacent residential use. 7 Shall comply with maximum height per table based on WCF type and zoning district. Any additional height requires public hearing approval. TABLE 3-31. Setbacks and Separation Between WCF Non- Non- Mitigation Zoning Concealed concealed Concealed concealed of Antenna Co- District Attached Attached Freestanding Freestanding Existing Element location WCF WCF WCF WCF WCF Replacement R-1 I 3,4 6 7 R-2 2 3,4 6 7 R-3 1 2 3,4 6 7 PUD 1 2 3,4 6 7 IPUD 1 2 3,4 6 7 MHPD 3,4 6 7 I C-1 2 3,4 6 7 C-2 2 3,4 6 7 C-3 1 2 3,4 6 7 C-4 1 2 3,4 6 7 CBD 1 2 3,4 6 7 PCD 1 2 3,4 6 7 REC 1 2 3,4 4,5 6 7 PFJ 1 2 3,4 4,5 6 7 SMU 1 2 3,4 6 7 MU-L-1 1 2 3,4 6 7 MU-L-2 1 2 3,4 6 7 MU-L-3 1 2 3,4 6 7 MU-4 1 2 I 3 4 6 7 MU-H 1 2 3,4 6 7 PID 1 2 3,4 4, 5 6 7 M-1 1 2 3.4 4, 5 6 7 Footnotes: 1 Concealed attached WCF shall be subject to the setbacks of the underlying zoning district. When located on a nonconforming building or structure, then the existing nonconforming setback shall apply. Excludes location in public rights-of-way which are regulated by Part 1I of the City's Code of Ordinances, Chapter 25.1 as amended. . 3A'GF shall be designed and leeated in sueh a manner-as to ne�in4er-fere with the subjeot right of way e tilizatioa. Non-concealed attached WCF are allowed on utility poles and freestanding lights [00228951.1 306-9001821) 16 Page 689 of 715 within a public right of way, su-bj ect to agreement with the agency r-epr-eseatative with jur-i sdiction over-i .-igkt of way andlor- the util' rivate property or publicly-owned property, excluding public rights-of-way which are regulated by Part II of the City's Code of Ordinances,Chapter 25.1 as amended. 3 Concealed freestanding shall be set back one-half the height of the antenna support structure from all property lines, however, in all instances the minimum setback from the property line or the boundary of a residential component within a mixed-use pod, shall be at least one and one-half(1.5) times the height of the entire proposed WCF structure. 4 A minimum separation distance of 750 feet between proposed and existing freestanding WCF is required. 5 Nonconcealed freestanding WCF and their equipment compounds shall be subject to a minimum setback distance equal to the height of the proposed antenna support structure. However, the minimum setback distance shall be at least two (2) times the height of the WCF structure from the property line of any adjacent residential use. In REC and PU districts, the minimum setback distance shall be three (3) times the height of the WCF structure from the property line of any adjacent residential use. 6 New WCF approved for mitigation of existing WCF shall be constructed on site within close proximity to existing WCF at the same or greater setbacks than previously established. All proposed accessory equipment buildings shall comply with established setbacks for existing WCF without increasing nonconformity. 7 Ground equipment to be located in conjunction with co-location shall comply with the setback requirements depending on type of WCF, and zoning district in which it is located. E. Submittal Requirements. A completed application and filing fee with all required documents as specified on the application checklist, including but not limited to, signed and sealed site plans, antenna support structure elevations, and landscape plans shall be submitted to the Planning and Zoning Division. F. Approval Process. 1. Pre-application Meeting. Prior to leasing or purchasing facilities, the WCF service provider is required to meet with the Director of Planning and Zoning or designee to determine the type of approval process, and to review the merits of potential locations. 2. Administrative Approval. The approval of WCF subject to administrative review as identified in Table 3-29 shall be processed as a minor site plan modification in accordance with Chapter 2, Article II, Section 2.F.7.c. If the Director of Planning and Zoning or designee determines that the application and documentation fail to meet the intent of this ordinance, the City may, in writing, deny the request. Applicants who have been denied a request for a WCF may formally appeal such denial to the City Commission in accordance with Chapter 1, Article VIII. 3. City Commission Approval. Approval of WCF subject to City Commission public hearing review as identified in Table 3-29 shall be processed in accordance with Chapter 2, Article I, Section 4. 4. Review Criteria. The WCF shall comply with the regulations and requirements of this section. Notwithstanding compliance with the aforementioned, for WCF applications requiring public hearings, the City Commission shall also consider the following: a. Height of the proposed WCF; 100228951.1 306-9001821} 17 Page 690 of 715 b. Nature of use(s) on adjacent and nearby properties; c. Surrounding tree coverage and foliage; d. Design of the WCF, particularly with respect to design attributes having the effect of reducing or eliminating visual obtrusiveness; and e. Proposed ingress and egress. 5. Conditions of Approval. In granting an approval, the City may impose conditions necessary to minimize any adverse effect of the proposed WCF on adjoining properties. G. Publicly-Owned Property. 1. Agreements. If an applicant requests a permit to locate a WCF on City-owned property ,A,itl i a Git y right of wa , the permit granted hereunder shall not become effective until the applicant and the jurisdiction have executed a written agreement or lease in a form acceptable to the City Attorney setting forth the particular terms and provisions under which the permit to occupy and use the public lands of the jurisdiction will be granted, and releasing the City from all liability regarding WCF. 2. Occupancy or Use. No permit granted under this section shall convey any exclusive right, privilege, permit, or franchise to occupy or use the publicly-owned sites of the jurisdiction for delivery of telecommunications services or any other purpose. a. No permit granted under this section shall convey any right, title or interest in the public lands, but shall be deemed a pen-nit only to use and occupy the public lands for the limited purposes and term stated in the grant. Further, no permit shall be construed as a conveyance of a title interest in the property. H. Interference with Public Safety WCF. Whenever the City has encountered radio frequency interference with its public safety communications equipment, and it believes that such interference has been or is being caused by one or more WCF, the following steps shall be taken: 1. Notification. The City shall provide notification to all WCF service providers operating in the jurisdiction of possible interference with the public safety communications equipment. Upon such notification, the owners shall use their best efforts to cooperate and coordinate with the City and among themselves to investigate and mitigate the interference if the WCF owner is operating outside of its FCC frequencies. 2. Reimbursement. If any WCF owner is operating outside of its assigned FCC frequencies, or if the FCC makes a determination that the WCF is operating outside of its frequencies and causing_ radio frequency interference with the City public safety communications equipment, the owner who fails to cooperate and/or the owner of the WCF which caused the interference due to operating outside of its licensed frequencies shall be t00228951.1 306-9001821} 18 Page 691 of 715 responsible, upon FCC determination of radio frequency interference, for reimbursing the City for all costs associated with ascertaining and resolving the interference, including but not limited to any engineering studies obtained by the jurisdiction to determine the source of the interference. I. Annual Registration and Certification. WCF owners shall file annually with the Director of Planning & Zoning or designee a declaration as to the continuing operation (with active antennas) of their facilities located within the City. Said declaration shall include a listing of all WCF users, names, and mailing addresses, and any additional information deemed appropriate by the City. 1. Continued Structural Integrity. Within sixty(60) days following a catastrophic act of God or other emergency that affects the structural integrity of the antenna support structure, a certification of continued structural integrity (i.e., a statement that a thorough and complete inspection of WCF was conducted and WCF and ancillary facilities are and will continue to perform as originally designed), certified by a qualified and licenses professional engineer, shall also be filed with the Director of Planning &Zoning or designee. 2. Failure to File. Failure to timely file either the annual declaration or the certification shall mean that WCF is deemed to be abandoned, unused, or unsafe, thus subject to removal. J. Removal of Abandoned, Unused, or Unsafe WCF. The intent and purpose of this subsection is to address the compelling public interest in ensuring that WCF are promptly disassembled, dismantled, and removed once they are no longer used. There may be substantial risk that WCF may cease being used in large numbers if there is a concentration or consolidation of competitors within the industry or if even newer technologies arise, obviating the need for antenna support structures. WCF that are abandoned or unused for a period of one hundred twenty (120) days shall be removed as follows: 1. Notice of Abandonment. WCF owners shall submit a copy of the "Notice of Intent to Abandon" required by the FCC to the Director of Planning and Zoning or designee, and remove its own equipment, including but not limited to the antenna support structure, antennas, generators, and service facilities or cabinets, within ninety (90) days of the cessation of use. WCF owners shall return the site to its natural state, or consistent with the current use of the land at the time of removal; or 2. Notice of Different Provider. WCF owners shall notice the Director of Planning and Zoning or designee that the provider's obligations for its equipment in the right-of-way or public easement or private property under this section have been lawfully assumed by another provider who will make actual use of the WCF within thirty(30) days; or 3. Proposal for Transfer to City. WCF owners shall submit to the Director of Planning and Zoning or designee a proposal and instruments for transferring ownership of its equipment to the City. If a provider proceeds under this clause, the City may, at its option: 100228951.1 306-9001 M1} 19 Page 692 of 715 a. Assume ownership of the equipment for a ten ($10.00) dollar nominal consideration to provider; or b. Require the provider, at provider's expense, to remove it; or c. Require the provider to post a bond in an amount sufficient to reimburse the city for reasonably anticipated costs to be incurred in removing the equipment. Equipment of a provider who fails to comply with the preceding sentence and which for six (6) months remains unused shall be deemed abandoned. Abandoned equipment is deemed to be a nuisance. The City may exercise any remedies and rights has at law or in equity, including but not limited to, (1) abating the nuisance, (2) taking possession of the equipment and restoring it to working condition, or (3) requiring removal of the equipment by the provider or by the provider's surety under any required maintenance bond ro ,-ed by the Godo „rO.din neer 4. Exeeptions. WGF used for- other- > ineluding but net limited to, and power- poles, may be exempt from this provision, subjeet to the r-equir-ement that all .� ient eilreept the antenna suppoft stmettwe itself be removed or- abandoned as set fe K. Inspection. The City reserves the right to require additional inspections if there is evidence that the tower has a safety problem or is exposed to extraordinary conditions. Inspections shall be conducted by a registered engineer. Based upon the results of an inspection, the Building Official may require repair or removal of the WCF. Should the City have reason to believe WCF is not in compliance with applicable building and electrical codes, the City may conduct periodic inspections of the site to ensure structural and electrical integrity. 100228951.1 306-90018211 20 Page 693 of 715 DEPARTMENT OF DEVELOPMENT PLANNING AND ZONING Memorandum PZ 18-021 TO: Mayor and Commissioners FROM: Kathleen Hatcher Senior Planner DATE: June 4, 2018 RE: Approve (CDRV 18-001) - Amending the LAND DEVELOPMENT REGULATIONS, Chapter 3. Zoning, Article V. Supplemental Regulations: Section 12. Satellite Earth Stations and Antennas to insert provisions for HAM radio towers and antennas consist with FCC requirements, and Section 13. Wireless Communications Facilities (WCF) to implement regulations consistent with State legislation known as the Advanced Wireless Infrastructure Deployment Act that regulates WCF within public rights-of-way. EXPLANATION The above-referenced code revisions are necessary in order to update the Land Development Regulations to correspond with amendments to Part 11 of the City Code of Ordinances, Chapter 25.1 "Communications Rights-of-Way" adopted by the City Commission on May 1, 2018 by Ordinance 18-005. On June 23, 2017 the Florida legislature adopted the Advanced Wireless Infrastructure Deployment Act effective July 1, 2017 that revised regulations applicable to communications facilities in the public rights-of-way. The amendments to Code of Ordinances Part 11 Chapter 25.1 Communications Facilities in Rights-of-Way by Ordinance 18-005 are to implement the new regulations of the Act. Further amendments are necessary to Part III Land Development Regulations so that WCF regulations in the LDR do not conflict with the Part 11 amendments, and to ensure compliance with FCC requirements. The proposed revisions to the LDR update and expand Chapter 12 to amend the regulations on television antennas and amateur ham radio antennas to update terminology, restrict the number allowed, and establish height limits and setbacks while respecting preemption regulations by the Federal Communications Commission (FCC). The FCC's "PRB-1" is their declaratory ruling requiring that local zoning laws reasonably accommodate amateur antennas and support structures with minimal regulation and without unreasonable restrictions. It further reads that such regulations "...must constitute the minimum practicable regulation to accomplish the state or local authority's legitimate purpose". Due to the vague character of the FCC regulation, some jurisdictions have avoided any specific standards applicable to HAM towers and antennas and merely reference their objective to accommodate such communications systems consistent with the FCC directives. While many other cities and counties have adopted quantifiable standards as well as the provision to consider tower applications that fail to comply with such standards through the reasonable accommodation process. Staff has drafted amendments consistent with this latter format of regulations to provide some limits and structure as well as to ensure ultimate compliance FCC PRB- 1. Page 694 of 715 Current regulations in the LDR allow wireless communications facilities (WCF) to be located in public rights-of-way as "non-concealed attached WCF" which are antennas attached to utility poles and freestanding lights at least 40 to 50 feet in height, subject to agreement with the agency representative with jurisdiction over the right-of-way and/or the utility company. The WCF regulations are being amended to avoid conflict with WCF within public rights-of-way, regulated by Part II. Chapter 25-.1 as amended. Proposed revisions to Chapter 13 Wireless Communications Facilities (WCF) refer applicants to Part II Chapter 25.1 for all regulations pertaining to WCF within public rights-of-way. The WCF revisions also clarify that non-concealed attached WCF regulated in Ch. 13 of the LDR are only those located on publicly or privately-owned lots (not in public rights-of- way) and would be limited to poles at least 50 feet in height (such as ballpark lights). In addition, non-concealed WCF would not be allowed in residential zoning districts and would be limited to a height increase of ten (10) percent of the pole height when antennas are attached. PROPOSED AMENDMENTS A summary of the proposed amendments are as follows: Section 12 - Amateur Radio and Television Antennas • Update code terminology consistent with the industry; • Allow Amateur Radio/CB antennas as accessory only in conjunction with a single family use; • Simplify / clarify height standards for Citizens Band and TV towers by including only one standard for both freestanding and mounted towers, and maintaining maximum height as a factor of roof height (maximum of 15 feet higher than the roof (peak) height up to 40 feet); • Insert provisions for reasonable accommodation for HAM tower applications that fail to satisfy the development standards, in compliance with FCC requirements; • Maintaining setbacks for amateur radio/CB antenna support structures consistent with the structure setbacks in the zoning district, and establish a minimum setback from easements of 10 feet; and, • Exempt TV satellite dishes 40 inches or less in diameter for single-family residential districts. • Clarify requirements (process, number, location, setbacks, screening, and height) for single- family/duplex districts, multi-family residential district, and non-residential and mixed use zoning districts. Section 13 - Wireless Communications Facilities (WCF) • Reference WCF in public rights-of-way are subject to regulations of Part I I Chapter 25.1; • Revise non-concealed attached WCF to be on poles a minimum of 50 feet in height located on publicly or privately owned lots (not in rights-of-way); • Update tables to prohibit non-concealed attached WCF in residential zoning districts; and, • Update tables to add the recently approved new MU-4 zoning district. CONCLUSION/RECOMMENDATION Staff proposes these code amendments to Chapter 3 Article V Sections 12 — 13 of the LDR to ensure no conflicts with Ordinance 18-005 Telecommunications in Public Rights of Way, adopted on May 1, 2018 in order to implement new state legislation known as the Advanced Wireless Infrastructure Deployment Act. These code amendments are also proposed to ensure that applications are acted upon consistent with state and federal law. Attachments -2 - Page 695 of 715 12.F. LEGAL 9/6/2018 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 9/6/2018 REQUESTED ACTION BY COMMISSION: PROPOSED ORDINANCE NO. 18-021 —SECOND READING -An ordinance amending Chapter 10, section 10-30 of the City Code approving a rate increase in residential single family and multi-family garbage rates for fiscal year 2018-19, 2019-20 and 2020-21. EXPLANATION OF REQUEST: The City of Boynton Beach is committed to providing high quality, reliable solid waste service at the lowest possible rates for its citizens. It is critically important for the City to continually maintain, repair, and improve the assets it holds and to keep pace with ever increasing operating costs. Since fiscal year 2015-16 the Solid Waste Division has seen significant increases in personnel & benefit costs, waste disposal fees, vehicle service costs, vehicle replacement costs, and unexpected costs associated with post closure activities at the City's former landfill. As such staff is requesting a multiyear phased increase to the residential solid waste fees. The purpose of the increase is to cover the following items: • Addition of two (2) heavy equipment operators. • Purchase of Solid Waste vehicles by switching from a 7-year to a 4-year replacement cycle. • Replace/repair aging carts, dumpsters, and roll off containers. • Pay for expenditures to close out the City's old landfill. • Pay for increase waste disposal fees. • Replenish reserves in the Solid Waste fund. In addition the Solid Waste Division has experienced an eleven (11%) percent increase in personnel & benefit costs since 2015-16 based on personnel raises and pension expenditures, coupled with rising health insurance costs. At the same time the Solid Waste Division has realized a fifteen (15%) increase in waste disposal fees. Partly due to the Solid Waste Authority (SWA) raising their disposal rate from$42/ton up to $43/ton in 2017. In addition the Solid Waste Division has experienced an increase in total tons of refuse collected. This can be contributed to population growth and increased waste generation per person/family. In 2014 the City's long term commitment to manage the former landfill was coming to a close and in 2015 the City began the closeout process. The Solid Waste Division has been diligently working on achieving this goal, but has incurred unexpected expenditures related to this process. Over the last four (4) years the City averaged $255,000 annual and was recently notified the Florida Department of Environmental Protection (FDEP) has objected to the City's closeout request. At this time the Solid Waste Division has budgeted $333,400 to cover this unexpected expense, but absent final acceptance by FDEP, staff expects additional expenditures until formal closeout. During the economic turn down as part of the City's strategy to balance the budgets, a decision was made to extend the life expectancy of the Solid Waste fleet from four (4) years to seven (7) years. Although this strategy worked in the short term the long term effect is only now being realized as the Solid Waste Division has experienced a fifteen (15%) percent increase in vehicle service costs as well as an average of sixty-two (62%) percent increase in the vehicle replacement costs over the last three years. Page 696 of 715 Based on the increased costs outlined above and the current condition of Solid Waste fund reserves staff requests a multi-year rate increase. Fiscal Year Single Family Multi-Family Net Change 2017--18 $16.00 $12.75 Current Rate 2018-19 $17.00 $13.75 $1.00 2019-20 $17.50 $14.25 $0.50 2020-21 $18.00 $14.75 $0.50 Additionally, staff have reviewed the current rates from other municipalities with solid waste operations and the City of Boynton Beach will be on the lower to mid-range of rates even after the proposed rate increase. Municipality Single Family Multi-family City of Boca Raton $16.90 $10.25 City of West Palm Beach $18.85 $18.46 City of Lake Worth $20.48 $20.48 Note the City of Boca Raton and City of West Palm Beach are both contemplating rate increases for upcoming fiscal year ranging from$0.70 to $1.00 for single family and $0.40 to $1.00 for multi-family. I n conclusion the proposed rates will ensure the Solid Waste Division collects sufficient revenue to cover fixed expenses, to fund landfill expenditures, fund ongoing repair and replacement of the solid waste vehicles, and increase reserves used to maintain reliable service in future years. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Currently the Solid Waste Division provides garbage pick up twice per week and once per week for bulk & vegetation for residential accounts. Absent additional revenues to the Solid Waste Division, alternative delivery models may need to be considered. FISCAL IMPACT: Non-budgeted According to Government Finance Officers Associations (GFOA) a minimum reserve fund balance should be equivalent to three (3) months regular, ongoing operating expenses including transfers out. The proposed rate increase for single family and multi-family rates will provide additional revenue as follows: Fiscal Year Additional Revenue 2018-19 $460,000 2019-20 $230,000 2020-21 $230,000 ALTERNATIVES: Do not approve the rate increase and continue the status quo. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No Page 697 of 715 CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Description D Ordinance Ordinance amending solid waste rates Page 698 of 715 I ORDINANCE NO. 18- 2 AN ORDINANCE OF THE CITY OF BOYNTON BEACH, 3 FLORIDA, AMENDING CHAPTER 10 OF THE CITY'S 4 CODE OF ORDINANCES, "GARBAGE, TRASH AND 5 OFFENSIVE CONDITIONS," ARTICLE H, "REFUSE, 6 GARBAGE AND TRASH", SECTION 10-30,"RATES AND 7 CHARGES FOR CITY SERVICE" ALLOWING FOR 8 SOLID WASTE RATE INCREASE; PROVIDING FOR 9 CONFLICTS, SEVERABILITY, CODIFICATION AND 10 AN EFFECTIVE DATE. 11 WHEREAS, since fiscal year 2015-16 the Solid Waste Division has seen significant 12 increases in personnel & benefit costs, waste disposal fees, vehicle service costs, vehicle 13 replacement costs and unexpected costs associated with post closure activities at the City's 14 former landfill; and 15 WHEREAS, staff is requesting a multiyear phased increase to the residential solid 16 waste fees to cover the cost of two additional heavy equipment operators; purchase solid waste 17 vehicles by switching from a 7-year to a 4-year replacement cycle; replacement of aging carts, 18 dumpsters and roll off containers;paying for expenditures to close out the City's landfill;paying 19 for increased waste disposal fees and replenishing reserves in the Solid Waste fund; and 20 WHEREAS, the City Commission finds the adoption of the proposed ordinance is in 21 the best interest of the health, safety, and welfare of the citizens and residents of the City of 22 Boynton Beach. 23 NOW THEREFORE, IT IS HEREBY ORDAINED BY THE CITY COMISSION 24 OF THE CITY OF BOYNTON BEACH FLORIDA, THAT: 25 Section 1. Each "Whereas" clause set forth above is true and correct and 26 incorporated herein by this reference. 27 Section 2. Chapter 10, Garbage, Trash and Offensive Conditions,Article 11,Refuse, 28 Garbage and Trash, Section 10-30 is amended as follows: 29 30 ARTICLE II. REFUSE, GARBAGE AND TRASH* 31 32 ... 33 34 Sec. 10-30. Rates and charges for City service. 35 The rates and charges for refuse collection service provided by the City shall be as follows: 36 C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\92AEC2DD-OCC9-4A56-87CO-OF6C46DFF1B6\Boynton Beach.11897.1.Solid_Waste_Rate_Increase_(2018)_-_Ordinance.docx - 1- Page 699 of 715 37 (a) Commercial containerized, excluding multifamily residential units: 38 (1) Monthly commercial charges shall consist of a total of the following three (3)items: 39 a. Rental charge - The charge assessed to account for expenses related to the provision 40 of commercial refuse containers. The Public Works Director shall annually adjust the 41 container rental fee based upon changing market prices of new containers. 42 b. Disposal charge-A fixed disposal charge as set and modified from time to time by 43 the Palm Beach County Solid Waste Authority. This price shall be passed on to the customer 44 directly. 45 c. Operating charge-A fixed charge per cubic yard to cover all other labor and 46 equipment hauling expenses and charges of the Solid Waste Department. The rate in 2014 - 47 2015 will be fixed at four dollars ($4.00)per cubic yard and shall be increased annually 48 thereafter based upon changes to operating expenses at the discretion of the Public Works 49 Director at the beginning of each fiscal year, or as otherwise provided by the City 50 Commission. 51 (2) Partial monthly service will be charged on a prorated basis, based on the rates in 52 subsection (la.) above. 53 (3) Mechanical compressed or compactor refuse shall have the disposal rate computed at 54 a three-to-one (3:1)ratio of the disposal rates set forth in subsection (lb.) above. Containers 55 with compactors shall be furnished by the owner, therefore, no rental cost shall be charged. 56 (b) Noncontainerized commercial service: Refuse picked up from residential type cans at 57 commercial establishments shall have their level of service negotiated by the Public Works 58 Department. 59 (c) Collection rates: 60 Fiscal Year Single-Family Multi-Family FY 2017-18 $16.00 $12.75 FY 2018-19 $17.00 $13.75 FY 2019-20 $17.50 $14.25 FY 2020-21 $18.00 $14.75 61 62 (d) Roll-off rates. Rates for roll-off dumpsters for construction and demolition debris shall 63 be established and modified from time to time by the Director of Public Works based upon 64 private markets conditions. 65 66 67 68 Section 3. Each and every other provision of Chapter 10, not herein specifically 69 amended shall remain in full force and effect as previously enacted. C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\92AEC2DD-OCC9-4A56-87CO-OF6C46DFF1B6\Boynton Beach.11897.1.Solid Waste_Rate_Increase_(2018)_-_Ordinance.docx -2 Page 700 of 715 70 Section 4. All ordinances or parts of ordinances in conflict herewith be and the same 71 are hereby repealed. 72 Section 5. Should any section or provision of this ordinance or portion hereof, any 73 paragraph, sentence or word be declared by a court of competent jurisdiction to be invalid, such 74 decision shall not affect the remainder of this ordinance. 75 Section 6. Authority is hereby granted to codify said ordinance. 76 Section 7. This ordinance shall become effective immediately upon its passage and 77 adoption. 78 FIRST READING this day of , 2018. 79 80 SECOND, FINAL READING AND PASSAGE this day of 81 , 2018. 82 83 CITY OF BOYNTON BEACH, FLORIDA 84 YES NO 85 86 Mayor— Steven B. Grant 87 88 Vice Mayor— Christina L. Romelus 89 90 Commissioner—Mack McCray 91 92 Commissioner—Justin Katz 93 94 Commissioner—Joe Casello 95 96 97 VOTE 98 ATTEST: 99 100 101 102 Judith A. Pyle, CMC 103 City Clerk 104 105 106 107 (Corporate Seal) C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\92AEC2DD-OCC9-4A56-87CO-OF6C46DFF1B6\Boynton Beach.11897.1.Solid_Waste_Rate_Increase_(2018)_-_Ordinance.docx -3- Page 701 of 715 13.A. FUTURE AGENDA ITEMS 9/6/2018 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 9/6/2018 REQUESTED ACTION BY COMMISSION: Commission wants to discuss public safety as it relates to the Town Square Redevelopment- TBD EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 702 of 715 13.B. FUTURE AGENDA ITEMS 9/6/2018 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 9/6/2018 REQUESTED ACTION BY COMMISSION: Staff to bring information concerning the following land parcels for the Commission to review- TBD Nichols Property Rolling Green Girl Scout Park EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 703 of 715 13.C. FUTURE AGENDA ITEMS 9/6/2018 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 9/6/2018 REQUESTED ACTION BY COMMISSION: Staff to bring back to Commission results of negotiation with property owner a real estate purchase and sale agreement between the City of Boynton Beach and Brittany Bumgardner for a vacant parcel at the end of SW 24th Avenue adjacent to 1-95. - TBD EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: Budgeted ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 704 of 715 13.D. FUTURE AGENDA ITEMS 9/6/2018 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 9/6/2018 REQUESTED ACTION BY COMMISSION: Approve Good Stone Townhomes annexation (ANNEX 18-001)Applicant: Good Stone, LLC. Approve Good Stone Townhomes Future Land Use Map Amendment (LUAR 18-002)from Palm Beach County's Commercial High with a maximum density of 5 dwelling units/acre (CH/5) to Special High Density Residential (SHDR). Applicant: Good Stone, LLC. Approve Good Stone Townhomes Rezoning (LUAR 18-002) from Palm Beach County's Commercial General (CG) to Infill Planned Unit Development (I PUD). Applicant: Good Stone, LLC -September 20, 2018 EXPLANATION OF REQUEST: The subject 0.30 acre parcel, presently vacant, is located within the 31-acre unincorporated county pocket east of Federal Highway at the southern edge of the City. The applicant seeks to annex the parcel and obtain the City FLUM classification and zoning district to replace its current Palm Beach County's designations in order to develop the property with four (4) three-story townhomes. The proposed annexation meets the statutory conditions: the parcel is contiguous to the City boundary and "reasonably compact" in that it does not create enclaves or pockets. In fact, the annexation action would reduce the existing county pocket. The proposed City's FLUM category and zoning district differ significantly from the property's existing Palm Beach County's classification and zoning in that it does not allow commercial uses and permits much higher residential density-20 du/acre versus 5 du/acre. If annexation is approved, the property will be considered for inclusion in the Community Redevelopment Area. The CRA Plan does not provide future land use recommedations for land in unincorporated areas which abut the CRA boundary. Nevertheless, the proposed SHDR future land use category may be construed to be consistent with the intent of the Plan, which recommends SHDR for the nearby City communities north and west of the subject property (the FLU designation that they already have). Moreover, the property abuts residential uses in the unincorporated County to the east and south, which further justifies the choice of residential-only classification. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? No significant impact on either programs or services. FISCAL IMPACT: The project will contribute to the City's tax base. ALTERNATIVES: None recommended STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: N/A Page 705 of 715 CLIMATE ACTION: CLIMATE ACTION DISCUSSION: N/A Is this a grant? Grant Amount: Page 706 of 715 13.E. FUTURE AGENDA ITEMS 9/6/2018 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 9/6/2018 REQUESTED ACTION BY COMMISSION: Approve Good Stone Townhomes New Site Plan (NW SP 18- 001) to allow construction of a multi-family residential project consisting of four (4), three-story townhomes totaling 12,180 square feet and related site improvements, located on the southeast corner of Federal Highway and Chukker Road. This request is in coordination with applications for Annexation, Future Land Use Amendment, and Rezoning. Applicant: Good Stone, LLC - September 20, 2018 EXPLANATION OF REQUEST: Bradley Miller, representing Good Stone, LLC, is requesting New Site Plan approval to construct a multi- family residential project consisting of four (4), three-story townhomes totaling 12,180 square feet and related site improvements. Approval of this request is subject to the approval of the corresponding applications for Annexation, Future Land Use Amendment, and Rezoning. The site area of the project is 0.30 acre. The four (4) dwelling unit townhome building is located along Federal Highway with the front porches facing the street and the private garages internal to the site. Of the four residential units, two are three-bedroom units and two are four-bedroom units. The project proposes a communal recreation space along the water front. The recreation area includes open green areas, a deck, bench, and a trellis covering the proposed BBQ area. Staff has reviewed the plan set and recommends approval, subject to the attached Conditions of Approval. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? N/A FISCAL IMPACT: Additional revenues received from the permit and certificate of use applications, as well as the increased valuation of the property. ALTERNATIVES: None recommended. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: N/A CLIMATE ACTION: CLIMATE ACTION DISCUSSION: N/A Is this a grant? Page 707 of 715 Grant Amount: Page 708 of 715 13.F. FUTURE AGENDA ITEMS 9/6/2018 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 9/6/2018 REQUESTED ACTION BY COMMISSION: Approve 125 E. Boynton Beach Blvd. Major Site Plan Modification (MSPM 18-004) to construct a one-story, 1,226 square foot addition to an existing 1,780 square foot office building and related site improvements, at 125 E. Boynton Beach Blvd. in the C-3 (Community Commercial) zoning district. Applicant: Limor Drillich. - September 20, 2018 EXPLANATION OF REQUEST: Limor Drillich, representing Fins Properties, LLC, is requesting Major Site Plan Modification approval to construct a one-story, 1,226 square foot addition to an existing 1,780 square foot office building and related site improvements. The building addition is completely obscured by the existing building. The proposed plan also includes the addition of a new front fagade for the building, comprised of a parapet wall entry feature, crown molding at the top of the parapet, arched openings and new columns, in an effort to provide an updated look to the building. The site plan depicts the existing point of ingress/egress along the south side of the property connecting to Boynton Beach Boulevard to remain, and a secondary ingress/egress point will be added at the alley on the north side of the parking lot. Both the Fire and Engineering Departments requested the dedication of a small strip of land along the rear of the property in order to improve traffic movements in the alley. The applicant has agreed to provide the dedication and will submit the required documents to the City Attorney for review before recording, and before any permits are issued (see Exhibit"C" - Conditions of Approval). Staff has reviewed the plan set and recommends approval, subject to the attached Conditions of Approval. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? N/A FISCAL IMPACT: Additional revenues received from the permit and certificate of use applications, as well as the increased valuation of the property. ALTERNATIVES: None recommended. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: CLIMATE ACTION DISCUSSION: Page 709 of 715 Is this a grant? Grant Amount: Page 710 of 715 13.G. FUTURE AGENDA ITEMS 9/6/2018 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 9/6/2018 REQUESTED ACTION BY COMMISSION: Approve Cottage District Alley Abandonment(ABAN 18-001) allowing abandonment of the unimproved 15-foot wide alley running east/west from Seacrest Boulevard to NE 1st Street, between NE 4th Avenue and NE 5th Avenue. Applicant: Michael Simon, CRA Executive Director. - September 20, 2018 EXPLANATION OF REQUEST: Michael Simon, Executive Director of the Boynton Beach Community Redevelopment Agency (CRA), is requesting to abandon the unimproved 15-foot wide alley right-of-way (ABAN 18-001) running east/west from Seacrest Boulevard to NE 1St Street, between NE 4th Avenue and NE 5th Avenue. The CRA is requesting the abandonment as the majority property owner abutting the alley, in preparation for a potential redevelopment project, commonly referred to as the Cottage District. Staff has reviewed the request and recommends approval, subject to the attached Conditions of Approval. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Abandonment of the alley reduces the City's maintenance responsibility associated with the unimproved alley, and places the land on the tax roll. FISCAL IMPACT: The abandoned alley will be placed on the tax roll. ALTERNATIVES: None recommended. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: N/A CLIMATE ACTION: CLIMATE ACTION DISCUSSION: N/A Is this a grant? Grant Amount: Page 711 of 715 13.H. FUTURE AGENDA ITEMS 9/6/2018 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 9/6/2018 REQUESTED ACTION BY COMMISSION: Approve Arden Park abandonment(ABAN 18-002) allowing the abandonment of the unimproved, 10.2-foot wide alley running north/south from NE 9th Avenue, for a distance of approximately 148 feet, to the south end of Lot 2 of the Robert Wells' Subdivision, between NE 3rd Street and Railroad Avenue. Applicant: Michael Simon, CRA Executive Director. - September 20, 2018 EXPLANATION OF REQUEST: Michael Simon, Executive Director of the Boynton Beach Community Redevelopment Agency (CRA), is requesting to abandon the unimproved 10.2-foot wide alley right-of-way (ABAN 18-002) running north/south from NE 9th Avenue, for a distance of approximately 148 feet, to the south end of Lot 2 of the Robert Wells' Subdivision, between NE 3rd Street and Railroad Avenue. The CRA is requesting the abandonment as the abutting property owner, along with the City of Boynton Beach, which owns the remainder of the property that abuts the west side of the subject alley. The subject abandonment is in preparation for a potential redevelopment project, which involves accommodating the relocation of the Community Caring Center from a parcel within the proposed Cottage District redevelopment project to the parcels owned by the CRA and City. Staff has reviewed the request and recommends approval, subject to the attached Conditions of Approval. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Abandonment of the alley reduces the City's maintenance responsibility associated with the unimproved alley, and places the land on the tax roll. FISCAL IMPACT: The abandoned alley will be placed on the tax roll. ALTERNATIVES: None recommended. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: N/A CLIMATE ACTION: CLIMATE ACTION DISCUSSION: N/A Is this a grant? Grant Amount: Page 712 of 715 Page 713 of 715 13.1. FUTURE AGENDA ITEMS 9/6/2018 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 9/6/2018 REQUESTED ACTION BY COMMISSION: Commission to discuss Commission Meeting that would normally be scheduled for Tuesday, January 1, 2019 and decide to either re-schedule or cancel the meeting - October 2, 2018 EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 714 of 715 13.J. FUTURE AGENDA ITEMS 9/6/2018 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 9/6/2018 REQUESTED ACTION BY COMMISSION: Consideration of Interlocal Agreement between City of Boynton Beach and Town of Hypoluxo for the City to provide water and sewer service to the Town - October 2, 2018 EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 715 of 715