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Agenda 12-05-18 The December 5t" meeting of the Library Board was cancelled due to lack of a quorum. City of Boynton Beach BOYNTON BEACH CITY LIBRARY 115 N. Federal Highway Boynton Beach, FL 33435 LIBRARY ADVISORY BOARD AGENDA Date: December 5, 2018 Location/Time: INTRACOASTAL PARK CLUBHOUSE, 1st FLOOR, 6: 0 P.M. I. Call to Order Il. Approval of Minutes---October 24, 2018 III. Correspondence and Communications IV. Public Audience (Individual Speakers Will Be Limited to 3 Minute Presentations) V. Chair's Report VI. Unfinished Business: Assistant Library Director Position Library Construction Update Career Online High School (CONS) Update Currently Recruiting —Librarian/Archivist, Library Page PT VII. NewBusiness: State of FL Depository Library New Databases: Kanopy&Ances".com, Heritage Quest, Fold3 (Military Records) December Library Closures LSTA Innovation Grant Application VIII. Library Director'sReport/Statistics Monthly Report for October 2018 News/Media Coverage I . Announcements Library Advisory Board Terms expiring: Ms. Gorney, Ms. Hoban, Mr. Montague, Mr Simon Next Library Board Meeting—January 23, 2018 at Intracoastal Park X. Adjournment NOTICE IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, HE/SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. (F.S. 286.0105) THE CITY SHALL FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL WITH A DISABILITY AN EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE, PROGRAM, OR ACTIVITY CONDUCTED BY THE CITY. PLEASE CONTACT THE CITY CLERK'S OFFICE, (561) 742-6060 OR (TTY) 1-800-955-8771, AT LEAST 48 HOURS PRIOR TO THE PROGRAM OR ACTIVITY IN ORDER FOR THE CITY TO REASONABLY ACCOMMODATE YOUR REQUEST. ADDITIONAL AGENDA ITEMS MAY BE ADDED SUBSEQUENT TO THE PUBLICATION OF THE AGENDA ON THE CITY'S WEB SITE. INFORMATION REGARDING ITEMS ADDED TO THE AGENDA AFTER IT IS PUBLISHED ON THE CITY'S WEB SITE CAN BE OBTAINED FROM THE OFFICE OF THE CITY CLERK. BOYNTON BEACH CITY LIBRARY MONTHLY REPORT OCTOBER 2018 Administrative Services/Public Relations Library Director attended Library Rack out Review, Read Together Palm each County Literacy, Temporary Library Final Walkthrough and the monthly meetings. Conducted Assistant Library Director interviews. Attended the State Public Library Directors meeting in Brandon, FL. Friends volunteered 254 hours during the month of October. Library hosted the following rrieetings/programs® HR/SEIU, Sister Cities, Mental Health Initiative and AmeriCorps. Customer Services Statistics Current Same Month Percentage Month Previous Year Change Customer Visits 7819 18752 -58% Circulation* (total) 7660 14031 -45% Adult 4397 8092 -46% Young Adult 445 731 -39% Juvenile 1580 4126 -62% it (from ILS System) 6422 12949 -50% E-Books—Overdrive 553 683 -5% (incl.w/total) Eaudio Circulation 89 F +21%reegal Downloads 327 415 Gale Legal 10 1 +900% Rb Digital Downloads 116 75 +55% Audiovisual ® #) 2066 3840 -46% Onecard Cards 2 1 +100% Current Users 11327 14415 -21% New Users Created 119 312 -62% Freegal: Music Streaming 1751 1881 -7% ® Patrons 24 36 -33% Alidata (Car Repair) 221 79 +180% Boynton-Beach.org/city-lib;rary 4392 Social Media Facebook"followers" (likes 282 Face oak new followe s (likes) 6 Facebook )Ne engaged users 138 Freegal Songs Streamed 1751 j Gale Infotrac Sessions 4216 Gale Infotrac Retrievals 314 Learning Express Sessions 17 Learning Express Job Career sessions 17 I Transp language users 9 Transp Ian ua sessions . 44 Twitter Followers 100 Twitter New Followers +3 2137 Boyntonlibrary.or sessions Boyntonlibra .or pageviews i --- Boynton-Beach.or /ci -li bra Y-visits j 4392 Public Computer Usage Statistics Adult Computer use = 1225 Average time per session = 51 Teen Computer use = 352 Average time per session = 95 Youth Computer use = 652 Average time per session = 44 Computer Usage total = 2229 uses for the month of October One year ago = 5155 = 57% decrease in computer usage. Collection Management Discarded Items = 24 Items Added to Collection = 439 Public Computer Training Classes Computer classes temporarily suspended. Adult Services Number of adult programs: 4 Attendance atadult programs: 38 Adult Outreach: Programs: 0 Attendance: 0 Youth/Teen Services Number of Teen programs: 1 Attendance at Teen programs: 12 Teen Outreach Programs: 0 Attendance: 0 Number of Children's programs: 6 Attendance at Children"s programs: 38 Children's Outreach Programs: 0 Attendance: 0 Archives Activities Archivist resigned. Amer!Corps Report: ADULTS ESOL Classes: Beginner Class 17 Beginning ESOL classes were held in the month of October. I had two students who were originally enrolled in the Beginning ESOL class transition over to the Advanced ESOL class, and two enrolled students attend zero classes in October. Thankfully, I also had new students enroll. I had five new students enroll in October: students 9, 10, 11, 12, and 13. Including the students who didn't attend classes this month, I had 8 students total enrolled in the Beginning ESOL class in October, up three from September. Six students are from Haiti and speak Creole, one is from Me flvoire and speaks French, and one is from Honduras and speaks Spanish. Attendance was consistent for the five new students. October Attendance forBeginning ESOL — Student/ Date Attendance Classes Attended in Total Classes Registered Percentage Since October Attended in 2018 They Signed Up 9 (10/22/1§1_ 5 out of 5 = 100% 5 out of 17 5 out of 28 10 (10/10/18) 10 out of 11 = 90% 10 out of 17 10 out of 28 11 (10/10/fig�_ 8 out of 11 = 72% 8 out of 17 8 out of 28 12 (10/1/18) 7 out of 17 = 41% 7 out of 17 7 out of 28 13 ( 4 out of 9 = 44% 4 out of 17 4 out of 28 4 (9/13/18) 10 out of 27 = 37 % 5 out of 17 --10 out of 28 8 out of 28 = 28% 0 8 out of 28 7 (9/12/18) 3 out of 27 = 11% 0 3 out of 28 Advertising around the library proved to be a success, so I will continue to do so in the future. I have already had two more students express interest in the class so I expect enrollment to increase even more in November. With the new enrollment, it has been much easier to lesson plan for Beginning ESOL. Now the majority of the students in class are true beginning English learners. I have been able to plan solely from Side By Side Book One. In October, students learned Giving and Receiving Directions, Prepositions, There is/There are, Simple Present Tense, Yes/No Questions, Negatives, Short Answers, v / s, Adverbs of Frequency, and Comparing the Simple Present Tense to the Present Continuous Tense. Our vocabulary units included places around town, nationalities, clothing, colors, interests and activities, days of the week, and times of day. A positive trend in the Beginning ESOL class is that students come to class with very positive attitudes and an eagerness to learn. When they answer questions incorrectly, rather than get discouraged, they laugh at their mistakes and correct themselves. They are good at repeating grammatical structures via dialogues, an important building block for English learners. Two ongoing challenges that I face in this class are students' excessive use of Creole and answering cellphones in class. Although I established these class rules from the beginning, I have been too lenient up to this point. Going forward I will use a tactic that I learned in training which is to write students' names on the board and "charge" the ten dollars every time they use Creole or answer their cellphones in class. One notable moment was when students who had previously struggled with adverbs of frequency proved that they understood the lesson when we came back to it the next week. Private Tutoring held one private tutoring session in October with a student (Student 1) from the Advanced Beginning ESOL class. This student requested writing practice. I gave him a writing prompt based on a topic he was interested in. He wrote a short essay in is he defined "success" in his own terms and we corrected mistakes together. I was pleasantly surprised when he came back for a final revision because he wanted to share the essay with the people in his life to give them inspiration. Advanced Beginning ESOL 17 Advanced Beginning Classes were held in the month of October. I had two previously enrolled students attend zero classes in October. Thankfully, I also had one new student enroll. Including the students who attended zero classes this month, I had 7 students enrolled in Advanced Beginning ESOL in October, up one from September. Five students are from Haiti and speak Creole, one is from Me dI` vire and speaks French, one is from Belarus and speaks Belarusian, and one is from Venezuela and speaks Spanish. October Attendance for Advanced Beginning ESOL Student/ Date Attendance i Classes Attended in Total Classes Registered Percentage Since October Attended in 2018 They Signed Up 24 out of 28 = 85% 14 out of 17 24 out of 28 /10/ out of 28 = 71% 12 out of 17 20 out of 28 3 (9/10/18)_ 16 out of 28 = 57% 7 out of 1 i16 out of 28 4 (9/13/18 12 out of 26 = 46% 7 out of 17 12 out of 28 5 (10/8/18) 2 out of 13 = 15% 2 out of 17 2 out of 28 6 (9/11/18) 3 out of 28 = 10% L_Q - 3 out of 28 7 (9/12/18) 3 out of 28 = 10% e0 3 out of 28 ...................................... Two students left mid-way through the month for personal reasons and informed me they would be returning, so I expect attendance will be even higher in November. One more student expressed interest in the class, so I expect enrollment will increase as well. As I've gained a better understanding of the proficiency level of these students, the Advanced Beginning ESOL class was also easier to lesson plan for. We've moved on from Side by Side Book Two to Book Three. In October, students learned about Prefixes, Suffixes, Adverbs, Comparative Adverbs, American Government, Elections, Too and So, and Finding/ Applying for a Job. Vocab units included jobs and politics. We will continue to work out of book three going forward. A notable trend in the Advanced Beginning ESOL class is that two students who have been enrolled from the beginning continue to show an interest for the class and show up almost every day. One ongoing challenge is an excessive amount of texting in class. Again, though I established the rule in the beginning, I have been too lenient up to this point. Going forward I will address this problem by emphasizing the "no phone" rule again. One notable moment in class was when students were learning about American Government and one student expressed great interest and asked me to go into more detail during the next class. HOMEWORK HELP: 235 Sessions For the month of October there were a total of 235 sessions for Kids Room and 23 sessions for Teens room. There have been about 15 new students who signed up for Homework Help this month. We hosted orientation for more Homework Helpers on October 18th. I Was able to get 14 AmeriCorps members to commit to either the kids room or the teens room. I think for next year if we could do orientation earlier, it will make it easier for the new incoming AmeriCorps since there are other ways for AmeriCorps members to receive extra hours at other sites. I had a student Aqua (third grade) who came in for help with reading and reading comprehension. I learned through working with her that she misunderstood word tenses which could cause her to misinterpret what is going on in the story. For example if the base word is buy, and she sees the word bought it confuses her. I came up with a game where she has 30 seconds to make a sentence complete by putting in the correct word tense. She has improved a lot ever since starting to work with me and received a 100% on her reading test. Apple Green (third grade) used to be so distracted and now he comes in and he can or and is way better at summarizing without my help. With teadditional help he has received he is able to come in and work independently. Mahogany (first grade) struggled a lot with or parts and always switched the words. For example if the word is ens would say then. I worked really hard with her on beginning and ending clusters and even created a game just for her to match the word parts with the correct column. It is so encouraging to see that her family is at home working with her and giving her the homework I assign to her for practice. She is a lot better at reading words and takes her time before saying the by looking at the clusters. She was not able to sound out the letters properly at all at first but now she is able to do that since coming to Homework Help. We currently have (1) pre-k, (5) Kindergartens, (6) First Graders, (7) Second Graders, (12) it Graders, (9) Fourth Graders, (9) Fifth Graders and (4) Sixth Graders who utilize our Homework Help program at Boynton Beach City Library. Now that we have more tutors available it makes it easier to help all the students who need Homework Help. For the teens they normally take a while to warm up tote New AmeriCorps members but they have been getting assisted with homework, playing board games and recently one oft popular teen activities has been started back up. It is called "No Filter"it's a safe space where they can talk about how they feel out trending topics in the community while enjoying a complimentary snack form the library. TEEN HOMEWORK HELP: No teen AmeriCorps member assigned at this time, but other AmeriCorps members are obtaining extra credit by providing teen homework help. Youth AmeriCorps member held 23 sessions. UNTIQUEAM-NAGEMENT SERVICES,INC. NUITL-�l LI—LZA, MS JEAM41F TAYLOR BOYNTON BEACH CITY LIBRARY 208 S SEACREST BLVD BOYNTON BEACH FL 33435 CREDITOR: 1582 BOYNTON BEACH CITY LIBRARY DATES LISTED: 01/01/1900 TO 10/31"2018 A P LL AMOUNTS LISTED Accoinuts Submitted 2,422 '..),ollars 188,451,13 Dollarc Received 21,469,59 Bankruptcies 0 Dollars -in &nkrPtcy 0.DO Material Returned 42,543.77 ved 12,361.72 �ncorrect Add,,resses A38 Dollars in Skips 24,921-04 !)ollars Wal parrc�jj E1-,sputes/Suqper,,ds Dollars -in Msp,,�,-e -17�00 Total Act4 vated 93,572�04 Accouxims in Process 1,98-- Dollars -in P=:.,ess I�5 3,3 87�0 0 t of Dollars Acu"Nared 61,00% i� of Accounts Activated -1,160 % of Arcaunts Activated 58.50%, O}Q ` EMANAGEMENT SERVICES, INC Page ] ofl UNIQUE MANAGEMENT SERVICES, INC. EXPLANATION OF SUMMARY PAGE ACCOUNT STATUS REPORT Left Colu-mn Accounts Submitted: Total number of accounts submitted for collection. Bankruptcies:Total number ofaccounts inbankruptcy. Incorrect Addresses:Total number of accounts for which we do not have correct addresses yet. Skip tracing efforts, continue for quite some time mnthis number isvery dynamic. Patron Disputes/Suspends:Total number of accounts where collection efforts have been stopped because the patron disputed the debt or the Library suspended collection efforts as a nawu|1 of payment anangemando,mistakes, etc. Accounts in Process:Total number of accounts being processed through our collection service. This number isarrived atbyovbtractingBmnhmmpto/es. |nconen1AddreaoesendPmtnon Disputes/Suspends from the total number of Accounts Submitted. #of Accounts Activated: Total number ofaccounts that have responded/n some way to reduce their balance. They could have returned material, made apayment mrmcombination ofboth. %of Accounts Activated: Percentage of processed accounts that have responded in some way (#ofAccounts Activated divided byAccounts inProoese).This percentage isagundmnamumofnempnneenate because it measures the percentage of patrons that have actually responded due to the collection process. Middle Column Dollars Submitted: Total dollar amount due from all accounts submitted for collection. Dollars in Bankruptcy: Total dollar amount due from all accounts in bankruptcy. Dollars in Skips: Total dollar amount due for accounts with incorrect addresses. Dollars in Dispute: Total dollar amount for all accounts that have been disputed.. Dollars inProcess:Total dollar amount for all accounts being processed. This number|oequal tothe Dollars Submitted minus Dollars inBankruptcy, Dollars in Skips, and Dollars inDispute,eawell amthe dollar amount due for all suspended and closed accounts(not detailed on this report). Its purpose is to show the total dollar amount actually being worked.. Total Activated:Total original amount due byall Accounts Activated. The difference between this number and the sum ofDollars Received, Material Returned, and Dollars Waived is the remaining balance due by all Accounts Activated. % ofDollars Activated: Percentage of processed dollars that have been activated(Total Activated divided by Dollars in Process). Right Column Dollars Received:Actual money recovered onreported bythe Library. Material Returned:Actual value of material returned as valued and reported by the Library Dollars Waived:Actual dollars waived by the Library as reported by the Library. https://web.unique-mgmt.com/help_fjles/summary.asp 3/6/2017 r A 1Sk I 3 I I i I i I a h �0 Ell' a � � 1�t � Y � I 4 1 1 E � rp �f ,4* i � F 1 Boynton City Library 115 N. Federal Hwy. Boynton Beach, L 33435 g 742.6390 6 . ° the AZ.ING HI-STORY' of YOU 18th Century or 20th Century. African American or Native American. Farm or Factory. East Coast or West Coast. i AMERICANWHERE DOES YOUR I I \ v "-411 J4 � 41!! tt *y I \\ z I "e, JZ { a . w u t,. r ' To find missingancestors in the census—Try searching using just middle or nicknames for the given names.You can also try searching without a given name and then filtering your results by location, gender and age. Occasionally. census takers only recorded initials in place of the given name. Using only a first initial will bring up these records. To view state as—Click on the MAPS button near the top of the home page to access to the Map Guide to U.S. Federal Censuses, 1790-1920. which shows county outline maps at ten-year intervals.The old county boundaries are superimposed over the modern lines. These maps will help you find your ancestors in the correct county when doing record searches. To search booksbetter—Use wildcards to cover all possible alternative forms of names. Put* or? in the middle or end of names where you expect variations. Example—typing Wil* Sm?th will return results for William, Will, Willard, Smith, Smyth, etc. To expand your search—Don't forget to check other databases in HeritageOuestOnline. * Freedman's Bank contains records from African American depositors after the Civil War Revolutionary War Pension Applications Collection provides records from family Bibles, personal letters, battle accounts,and more * U.S. Serial Set has selected memorials, petitions and private relief actions of the U.S. Congress t To get more tips—Click the RESEARCH AIDS button near the top of the home page. r� P tea'. WHO WILL Y I ? Boynton Beach City Library 115 N. Federal fit a1� i 1 t i i 6 X A { �il��1tU�S��'Yt by-wanc"- Traditionally,the third fold its some flag-folding ceremonies honors r n remembers veterans for their sacrifice in defending their country nd promoting puce in the world. P4 C s Visit for more infonnation. I i t+ F { i f t � b @ fi s @ S � F F t 6 z' o Boynton Beach City Library 115 N. Federal Boynton a m L LM Boynton each City Library 115 N.Federal Highway j 1� 11,011 mi z R t5 M Boynton Beach, FL 3343 .M. 561342.6390 www,boynton11bmry,orq Ml "'A U U, `h JUI191C ;e 4 jj z "j 7;-- , L � � 11 -V !�J�6% I'M INK 101 j,q",, ,,— "t, - - —,4— " " C M,Rl 1p -V wy LU t"-7 0 > Download our apps or visit kanopy.com (V to sign up with your library card U m 11 ILD R6 Available on jp V� t A� W11 M!, m ,1� ngf "AN wappm �6 R?6'gl , "Va iSSJ A Y{ iM i!Alg k iti A K R ........ cn, "I"'11 11V J t �skr y,is isSu�4yYy t r"f �,� ull, r`Il�lll��J ';';° 17r , 16�w Mat 9 s w _ 2 2:00 pm Dec. 24 & Dec,, 40=: 4CW M_a� MOP amm . ' Monw , De�c . 31 �i f Close �5Y - snoonpm }1Y t �,��ri tYrrtr 7uam . ., Jan . 11 ?j F Mad .. . ftopens @ 9#*00am r'1)Y�i�Y4'yt YIitS��