Agenda 03-25-19 City Of Boynton Beach
EDUCATION AND YOUTH ADVISORY BOARD MEETING
March 28, , W P.M.
Intracoastal Park Clubhouse, 2240 N. Federal Highway
AGENDA
I all to Order
11. Pledge of Allegiance
III. Approval of Agenda
IV. Announcements/Presentations/Correspondence
A. Presentation by Students Working Against Tobacco (SWAT) Program
V. Public Audience
Vi. New Business
A. Donation Policy Review
VII. Old Business
A. Tennis Carnival
B. "Zumbathon" Event
C. Purchasing of T-Shirts
D. Champions of Change Awards/Fundraiser
E. Youth Volunteer Bank& Bob Borovy Award
F. Fundraising
G. Grants
VIII. Future Meeting Dates: April 25, 2019
May 23, 2019
IX Adjournment
Account Summary:
Harvy Oyer Jr. Boro vy Youth Volunteer Tennis Total
Community Contributions and Bank Carnival
$28 $1000 $482 $364 $1874
The Board(Committee)may only conduct public business after a quorum has been established. If no quorum is established within
twenty minutes of the noticed start time of the meeting the City Clerk or designee will so note the failure to establish a quorum and
the meeting shall be concluded. Board members may not participate further even when purportedly acting in an informal capacity.
NOTICE
IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER
CONSIDERED AT THIS MEETING,HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS AND,FOR SUCH PURPOSE, /SHE
MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE,WHICH RECORD INCLUDES THE
TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED.(F.S.286.0105)
THE CITY SHALL FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL
WITH A DISABILITY AN EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE,PROGRAM,OR
ACTIVITY CONDUCTED BY THE CITY. PLEASE CONTACT THE CITY CLERK'S OFFICE,(661)742-6060 OR(TTY)1-800-955-8771,
AT LEAST 48 HOURS PRIOR TO THE PROGRAM OR ACTIVITY IN ORDER FOR THE CITY TO REASONABLY ACCOMMODATE
YOUR REQUEST.
ADDITIONAL AGENDA ITEMS MAY BE ADDED SUBSEQUENT TO THE PUBLICATION OF THE AGENDA ON THE CITY'S WEB SITE.
INFORMATION REGARDING ITEMS ADDED TO THE AGENDA AFTER IT IS PUBLISHED ON THE CI WEB SITE CAN BE
OBTAINED FROM THE OFFICE OF THE CITY CLERK.
Item VI.A
WOV Uff OF MVNMN KMH
Education & Youth
-0 Advisory Board
Donation Request Policy
PURPOSE: The purpose of the City of Boynton each Education and Youth Advisory Board
(CBBEYAB) Donation Request Policy is to establish a process for providing a source of
discretionary funding to support projects, programs and activities within the City limits which
are also accessible and beneficial to the citizens of the City.
CRITERIA FOR ELIGIBILITY: Eligibility for funding shall be conditioned on a finding by the
CBBEYAB that:
1. F u n d s shall only be awarded to entities in Boynton each.
2. 100%of the funds must be used for the stated/intended purpose.
3. The public purpose is beneficial to the entire community served by such donation and
to the City as a whole.
4. Proper safeguards shall be implemented by the Board to ensure that the funds will be
used for the stated purpose, such as:
a. Within 60 days of receipt of funds, the recipient must demonstrate to the
Board that the funds were used for the stated purpose approved by the Board.
b. Should the recipient fail to demonstrate appropriate use of the funds within
the allotted time, the Board may deem the recipient ineligible for any future
funding.
PROCEDURE FOR CONSIDERATION OF EXPENDITURES: The procedures for expenditures from
the CBBEYAB funds are as follows:
1. A written request from the entity seeking funds must be made in a timely manner,
preferably at least 60 days prior to the project/event/program for which the funds are
requested. The request must contain a narrative explaining how the funds will be used
and the form must be completed in its entirety as per the instructions on the form to
be deemed eligible for consideration.
2. The funds must be used for the community of Boynton each and any organization
or school must be within city limits. Additionally, funds for individual projects must
benefit the City of Boynton each.
3. There is a limit to the amount of times any individual or entity can receive funds from the
Board for a particular project/event/program,that being one time per year.
4. The Board has the discretion to request that an applicant requesting funds who is present
at a meeting step out of the meeting while a decision is being discussed and made.
5. The Board reserves the right to expend funds as it deems fit and applications may be
approved in part or in their entirety.
Revised:11-29-18
0 0
00, Crry OF SM70N BEMH
Education & Youth
J4 1 Advisory Board
Donation Request Policy
PURPOSE: The purpose of the City of Boynton each Education and Youth Advisory Board
(CBBEYAB) Donation Request Policy is to establish a process for providing a source of
discretionary funding to support projects, programs and activities within the City limits which
are also accessible and beneficial to the citizens of the City.
CRITERIA FOR ELIGIBILITY: Eligibility for funding shall be conditioned on a finding by the
CBBEYAB that:
1. F u n d s shall only be awarded to entities in Boynton each.
2. 100%of the funds must be used for the stated/intended purpose.
3. The public purpose is beneficial to the entire community served by such donation and
to the City as a whole.
4. Proper safeguards shall be implemented by the Board to ensure that the funds will be
used for the stated purpose,such as:
a. Within 60 days of receipt of funds, the recipient must demonstrate to the
Board that the funds were used for the stated purpose approved by the Board.
b. Should the recipient fail to demonstrate appropriate use of the funds within
the allotted time,the Board may deem the recipient ineligible for any future
funding.
PROCEDURE FOR CONSIDERATION OF EXPENDITURES: The procedures for expenditures from
the CBBEYAB funds are as follows:
1. A written request from the entity seeking funds must be made in a timely manner,
preferably at least 60 days prior to the project/event/program for which the funds are
requested. The request must contain a narrative explaining how the funds will be used
and the for must be completed in its entirety as per the instructions on the for to
be deemed eligible for consideration.
2. The funds must be used for the community of Boynton each and any organization
or school must be within city limits. Additionally, funds for individual projects must
benefit the City of Boynton each.
3. There is a limit to the amount of times any individual or entity can receive funds from the
Board for a particular project/event/program,that being one time per year.
4. The Board has the discretion to request that an applicant requesting funds who is present
ata meeting step out of the meeting while a decision is being discussed and made.
5. The Board reserves the right to expend funds as it deems fit and applications may be
approved in part or in their entirety.
Revised:11-29-18
0e CITY OF BOYNTON BEACH
Education & Youth
0 Advisory Board
Donation Request Form
Name of Organization
Contact Person Title
Address
Phone Number Email
Amount Requested$ Non-profit(50lc3/50lc4) _School
Other
For Purpose/Program:
Date of Program/Activity/Event:
Describe the goals of your program in detail:
Describe the needs of your program:
Describe the participants of your program:
Give a brief description of current finances and fundraising efforts to meet your goal in this request:
Any other relevant information that may be used to assist the Board in reviewing and making a
determination about your request:
This for must be submitted in a timely manner, preferably at least 60 days prior to the project/event for
is the funds are requested. Only applications completed in their entirety will be accepted.
Within 60 days of receipt of funds, the recipient agrees to demonstrate to the Board that the funds were
used for the stated purpose. Failure to do so may result in ineligibility for future donations.
Signature Date
The Board will consider your request at its next regularly scheduled meeting. Meetings are held the fourth Thursday
of the month at 6:00 p.m.at Intracoastal Park Clubhouse. Please visit www.boynton-beach.org for meeting schedules
and agendas. The public is invited to attend.
Please return this form to:
City of Boynton each Recreation&Parks Department
c/o Sherri Claude, Education &Youth Advisory Board Liaison
PO Box 310, Boynton each, FL 33425-0310
claudes2bbflus,1561 742-6224
Revised:9/28/18