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Agenda 08-22-18 City to Beach BOYNTON BEACH CITY LIBRARY 208 S. Seacrest Blvd. Boynton Beach, FL 33435 ADVISORYLIBRARY Date: August 22, 2018 NEWLocation/Time: INTRACOASTAL PARK CLUBHOUSE, 2"DFLOOR, 6:00 P.M. I. Call to Order II. Approval of Minutes—April 2 , 2018 ay 2 , 201 III. Correspondence and Communications IV. Public Audience (Individual Speakers Will Be Limited to 3 Minute Presentations) V. Chair's Report VI. Unfinished Business: Library Construction Update Career Online High School (CHS) Update FY201 -2019 Budget Request Update VII. New Business: VIII. Library Director's Report/Statistics Monthly Report for June 2018 News/Media Coverage IX. Announcements Next Library Board Meeting—September 26, 2018 at Intracoastal Park X. Adjournment TIS IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, HE/SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. (F.S.286.0105) THE CITY SHALL FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL WITH A DISABILITY AN EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE, PROGRAM, OR ACTIVITY CONDUCTED BY THE CITY. PLEASE CONTACT THE CITY CLERK'S OFFICE, (561) 742-6060 OR (TTY) 1-800-955-8771, AT LEAST 48 HOURS PRIOR TO THE PROGRAM OR ACTIVITY IN ORDER FOR THE CITY TO REASONABLY ACCOMMODATE YOUR REQUEST. ADDITIONAL AENDA ITEMS MAY BE ADDED SUBSEQUENT TO THE PUBLICATION OF THE AGENDA ON THE CITY'S WEB SITE. INFORMATION REGARDING ITEMS ADDED TO THE AGENDA AFTER IT IS PUBLISHED ON THE CITY'S WEB SITE CAN BE OBTAINED FROM THE OFFICE OF THE CITY CLERK. MINUTES OF THE LIBRARY ADVISORY BOARD MEETING HELD ON WEDNESDAY, APRIL 25, 2018, AT 6 P.M. AT THE BOYNTON BEACH aw LIBRARY CONFERENCE ROOM A 208 S. SEACREST BOULEVARD, BOYNTON BEACH, FLORIDA PRESENT: Chris Montague, it Craig Clark, Library Director John Welter, Vice Chair(Arrived 6:13 p.m.) Anne Wafts, Assistant Library Director Chris Simon (arrived 6:08 p.m.) Jeannie Taylor, Division Head Librarian Tracy Tebo Deborah Hoban ® Stephanie Hayden-Adeyemo Robyn Boucard, Alternate (affived 6:04 p.m.) Alice Warren Bethanie Gomy. Alternate 1. Call to Order Chair Montague called the meeting to order at 6:01 p.m. Craig Clark, Library Director, wanted to add the June meeting to New Business. 1111. Approval of Minutes—January 24, 2018 (Tabled), February 28, 92018 (Tabled)& March 28, 2018 Motion Chair Montague moved to approve all three sets of minutes. Dr. Hayden-Adeyemo seconded the motion that unanimously passed. Ill. Correspondence and Communications Dr. Hayden-Adeyemo explained she is on a School Advisory Committee(SAC)and at the last meeting, she informed the school about possible future City Library locations and the school may contact the Library. The school was considering focusing on their students in the neighborhood that use the City Library because they just became a Title 1 School. They were trying to offset some of the diminished services from the City Library. The school was contemplating opening their Library or media center to the students who attend that school and she would look tet City Library for direction. IV. Public Audience (individual Speakers Will Be Limited to 3 Minute Presentations) None. Meeting Minutes Library Advisory Board Boynton Beach, Florida April 25, 2018 VChair's Report No report given. I® Unfinished Business: 0 Library Construction/Lease Update Mr. Clark had sent a link to the members regarding the leases, which were approved, and advised staff is working with a local architect that was hired to update the drawings to the temporary buildings so they can move into them. Staff will receive updated drawings by the end of the week and they would need to finalize them as the lease would commence June 1st. Mr. Clark did not yet have a move-in date. Dr. Hayden-Adeyemp asked if the architect was the same architect used for the new Library and learned it was not. Dr. Hayden-Adeyemo thought the same library designer should be used and questioned why. Mr. Clark explained the City used a consultant for space planning for the new library and he was chosen because he has an outstanding library portfolio. It would be cost prohibitive to use the consultant to design a temporary location. Dr. Hayden-Adeyemo asked about a possible walk through at the temporary Library building. Mr. Clark explained any walk through would occur after the lease starts and when Colin Groff, Assistant City Manager, could arrange it. Chair Montague asked if a plan was formulated to let patrons and youth know about the move. Mr. Clark responded it would be handled by the City's Marketing team and Anne Watts, Assistant Library Director, was aware the youth had known about the move from the beginning. She pointed out they appeared before the City Commission requesting to continue to have a local site for homework help. Chair Montague expressed concern about students crossing Seacrest. Mr. Clark explained it was discussed and he would let the or know the outcome. Ms. Hoban noted children currently cross the street. Mr. Clark agreed and explained students cross the street when they get off the bus and those that live across the street, Gross all the time. Discussion followed Seacrest is a dangerous street, but it seems the closer to the intersection the Library is, the greater the likelihood of an accident. Mr. Clark explained there is also the possibility of having a shuttle from one Library location to the other, as there may be some grant funding available. * Adult Reading Club Update Jeannie Taylor, Division Head Librarian, explained they would keep the program running until they run out of prizes and noted 157 participants finished the program. Career Online High School {CORS) Update 2 Meeting Minutes Library Advisory Board Boynton each, Florida April 25, 2018 Ms. Taylor announced the Online High School was doing well, and another student would interview for a scholarship the next day, Six students were working on diplomas; three are more than halfway on and one was taking the prerequisite. Mr. Clark explained funding was approved for the new fiscal year, and they would speak with the State to find out when the funds would be released. Vill. New Business: Mr. Clark recommended cancelling the June meeting as it would be very hectic due to the move preparations and the Library would likely be closed to the public. T he Board may not have a suitable place to meet and Mr. Clark may not have access to a computer. Chair Montague asked if there was agreement to cancel the June meeting. All were in favor, except Chair Montague, Dr. Hayden-Adeyemo, and Mr. Simon. Ms. Hoban asked if they could walk through the temporary locations in June and Mr. Clark explained it was up to Mr. Groff. Mr. Clark assumed the July meetings and those thereafter would take place at the temporary location although the building does not have meeting space. City Hall will move just after the Library. Mr. Clark explained he was waiting to solidify a moving company to move the Library and will then know more about a closing date. Once the date is selected, they would immediately announce it. it was important to have a plan and strategy. Vice Chair Welter asked if there are suitable meeting spaces and discussion followed the meetings have to be open tot public. The Arts Commission meets at the firehouse, or perhaps they could meet at the Intracoastal Park Clubhouse. Mr. Clark thought they could meet at the temporary site in the archives or storage areas to keep the meetings open. Ms. Tebo asked what would happen to the Schoolhouse Children's Museum and learned it would remain open during construction oft new facility. Mr. Clark and Suzanne Ross, Executive Director, met with the general contracting manager and reviewed the process of what parking will be open, when and she will notify the public about the changes in parking areas. Vice Chair Welter thought the entire campus area would be fenced off where they were in the work and learned they would not. Mr. Clark advised there will be access somewhere that will be safe. Mr. Clark explained the people in charge know what they are doing and the Library Advisory Board should have some faith in them as they are thinking of the public. Ms. Tebo asked about the other houses and apartments and If Kenny's Market would be demolished and learned they would not. Ms.Tebo explained she takes the bus often. Individuals have asked her about the Library and there is a lot of confusion. Some people think the Library is already closed and others think it will be shut down, but are unaware it will move to a temporary location. She thought there was a lot of mis-information circulating. Dr. Hayden-Adeyemo asked when an email bI ast would be sent. Mr. Clark responded once they figure out a date,the City's Marketing team will publicize the information. A question was posed if the Library could put signs on buses and learned it was cost prohibitive. Mr. Clark explained no matter what is done, they will not be able to reach everyone, but he was sure the information would be 3 Meeting Minutes Library Advisory Board Boynton Beach, Florida Aprfl 25, 2018 ............................................ ......................... publicized adequately. The shuttle service may go between the downtown and High Ridge Road. VIll. Library Director's Report/Statistics 0 Monthly Report for April 2018 Chair Montague noted usage statistics usually decline in a good economy and understood the season was ending. He questioned why the juvenile visits were down 26.6% this month from last year. Ms. Wafts explained because of all that was happening and being uncertain about a moving date, staff did not schedule activities. She commented they were concentrating on schoolwork, homework help and preparing students for tests. She explained it will continue because the new location has less space for books. Some books will be at the temporary downtown location and others will be at High Ridge. The collection is split; however, staff will transport books back and forth that the kids need for projects. It was noted the Library staff planned to resume programming at the new location. Chair Montague asked if more staff would be added and was informed they would not, but they may operate at reduced hours a News/Media Coverage Mr. Clark explained the Library received news media coverage about the new borrowing policy. Vice Chair Welter asked about the new Library Card Policy for Forest Park Elementary School students. He remembered the program as being a lending program that had extended borrowing time's and a no fine policy. Mr. Clark explained this program will be tried for a year. He was working with Legal to extend the program as it started in the 10th month of the one-year contract, so he had to renew it. He also received a Memorandum of Understanding from the School District. He reported limited student info tion from Forest Park Elementary was downloaded to the Library system. Students can also have their own personal library card, but this program was for all students and was based on their student I.D. number. Students can borrow three print books and if they do not return them, the Library will not pursue the or charge them, but then the student is excluded from the program. Mr. Clark explained they need another year to test it, as it is a pilot program. In February, staff sent over a print marketing piece about the program to distribute to students. A handful of them were interested in the program, but Mr. Clark has not had time to review the statistics. Vice Chair Welter noted the school year was nearly over and if students borrow books, they may be able to see if students are using the service. Mr. Clark agreed to bring back more information at the next meeting. He had spoken to the Deputy Superintendent of Schools about the program and commented the program will be managed by Mr. Clark. If the program is successful, they will add another school or two. There was a news article in the Gateway Gazette, formerly known as the Boynton Forum in response to a press release staff sent. Ms. Tebo noted the Coastal Star also had a 4 Meeting Minutes Library Advisory Board Boynton Beach, Florida April 25, 2018 longer article. Mr. Clark explained he just got the paper and would share the article at the next meeting. Ms. Warren explained the Palm Beach of had an article about the Library in the Thursday paper. There was also information about the Library moving in tel to the editor. IX. Announcements a Next Library Board Meeting — May 23, 2018 @ 6 p.m. Ms.Warren asked if anyone instructs children on the Dewey Decimal System. Ms.Watts explained the Library uses the system and when kids come tot Library to do their homework, there is one-on-one instruction on the system given int process of assisting them with collecting information, but there are no classes held. The primary thing to do in any Library is fora patron to walk up to a staff member and ask for I . Ms.Watts explained times have changed and school assignments have changed a lot over the years. Schools now have media specialists, but not media clerks. Ms. Bouchard explained schools also have a new system of reading levels. Teachers will assign students a lexile number and Library books are coded that way in addition to the Dewey Decimal information. Chair Montague asked if the new Radio Frequency Identification (RFID) system would change the way the Library organizes its books. Mr. Clark explained its a better method of tracking. The system makes it easier for customers to borrow books, for staff to conduct its inventory and to find materials that may be out of order. Staff will start working on that when they move to the temporary site. Dr. Hayden-Adeyemo asked if there would be more self-check outs at the temporary location. Mr. Clark explained he planned to have one int children's library area and two or three on the second floor. Chair Montague requested Mr. Clark let the Board know if there was any way the Board can help the Library at the next meeting. Mr. Clark thought once they moved, all would be well, but it was the planning that was difficult. r® Clark announced Ms. Watts was retiring in June and Susan Swiatosz, Library Archivist, resigned for a new position. Her last day will be next Tuesday. They will have a cake for her tomorrow. He praised Ms. Wafts as she brought many positive changes to the Library, and he thanked her for 11 years of service and expressed his indebtedness to her noting that she loves the youth. The members thanked her for her service. Mr. Clark also pointed out Ms. Swiatosz did a phenomenal job in the archives and she put the collections in amazing order. Mr. Clark agreed to notify the members of her send off. Dr. Gorny explained there is a lot of excitement in Boynton Beach with all the upcoming changes. She pointed out one of the most important is the Library and she was excited to be a part it. 5 Meeting Minutes Library Advisory Board Boynton Beach, Florida April 25, 2018 X. Adjournment There being no further business to discuss, it Montague moved to adjourn the meeting at 6:49 p.m. Ms. Warren seconded the motion that unanimously passed. Catherine Cherry Minutes Specialist 6 MINUTES OFTHE LIBRARY BOARD MEETING HELD ON WEDNESDAY, MAY 23, 2018, AT 6 P.M. AT THE BOYNTON BEACH CITY LIBRARY CONFERENCE ROOM A 208 S. SEACREST BOULEVARD, BOYNTON BEACH, FLORIDA PRESENT: Chris Montague, Chair Craig Clark, Library Director Chris Simon (arrived 6:09 p.m.) Anne Wafts, Assistant Library Director Tracy T Jeannie Taylor, Division Head Librarian Dr. Stephanie ay n6 (arrived at 6,-10p.m.) Robyn Boucard, Alternate (arrived 6-04 p.m.) Alice Warren Bethanie Gomy, Alternate ABSENT: John Welter, is Chair Deborah Hoban 1. lit Order Chair Montague called the meeting to order at 6:00 p.m. 111. Approval of Minutes — it 25, 2018 Chair Montague tabled the minutes, as they were not available. 111111. Correspondence and Communications Craig Clark, Library Director, announced Board Member Deborah Hoban contacted him advising she could not make the meeting. IV. Public Audience (Individual Speakers Will Be Limited to 3 Minute Presentations) None. (Robin Bouchard arrived at 6:04 p.m.) V. Chair's Report Chair Montague commented after the last Board meeting, he was outside the Library speaking with someone and high school students of into a isght. He complimented the Officer on duty at the Library as the Officer handled the situation well, and quickly got the situation under control. Meeting Minutes Library Advisory Board Boynton each, Florida May 23, 2018 V1. Unfinished Business: Library Construction Update Mr. Clark advised there was a 180-degree turn regarding plans for the Library. For a variety of reasons, but mostly to save money, instead of the Library being divided into two different locations: one at High Ridge Road and the other at the Post Office, the temporary Library will use the UCC Church behind Hurricane Alley. He explained the CRA purchased the Church, which the City could use at no cost, saving the City $600,000 to $700,000 a year. He explained the Library will provide all of its services on the east side of 1-95 within walking distance. He thought the partnership was a win-win. Mr. Clark did advise one issue was the building was small although it had two stories. He explained the current plan was to rent two 64' by 48' foot trailers. Each trailer has 12 offices and a conference room. Mr. Clark estimated the Church to have 15,000 to 20,0-00 square feet of space: it was formerly a bank that was converted to a Church in 1975. Mr. Clark thought the second floor was a great space for the children and teens services as its dimensions were 8 or 10 feet by 72 feet across. The are two stairways to the second floor: one a straight up stairwell, but the other was a spiral stairway that will be removed creating additional space. The restrooms will be made ADA accessible. There is an office and boutique store on site so the intent was to move the Friends of the Library store with them to the new location. He also advised there was a chance the Church may hold services there on Sundays for awhile. (Chris Simon arrived at 6:09 p.m.) (Dr. Hayden-Adeyemo arrived at 6: 10 p.m.) Mr. Clark advised he would visit the location as soon as he could to determine how much of the collection Will be brought over. Mr. Clark was the only one who visited the site and he was trying to get the rest of the staff in to take measurements, start planning, and decide how much of the collection will be housed there. There will be no adult computers in the building, although it was thought computers could go in one of the trailers in the adult section. The teen and youth computers would be onsite. The trailers have different floor plans. One had 12 offices, a conference and rest rooms. One will be used for staff and the other for the computers and possibly Americorp. He noted they cannot house the entire collection so staff was looking at alternative locations nearby so staff could run over and get the needed or requested materials. The change occurred over the past couple of weeks. Dr. Hayden-Adeyemo apologized for arriving late and inquired if the Library would have portables. For the benefit of Dr. Hayden-Adeyemo, Mr. Clark repeated the information he provided earlier. A question was posed if trailers could be used for collection storage and Mr. Clark explained the trailers could not hold the heavy books. Staff planned to house the most popular materials at the new location and the less popular materials offsite 2 Meeting Minutes Library Advisory Board Boynton Beach, Florida May 23, 2018 nearby for staff to retrieve by the next day. Staff was still looking for other locations to lease for storage. Dr.Hayden-Adeyemo asked if the Church location would of the juvenile and adult materials and if it was next to the Brightline train. She asked when the decision was made to move there. it Montague thought the new location was a safer location than Seacrest Boulevard. Mr. Clark responded it was on Federal Highway next tot Ice Cream Shop and a block away from 500 Ocean. Dr. Hayden-Adeyemo thought Federal Highway was busy. She expressed she was taken aback since the last meeting where they were looking for a walk through and now there was a new location. Mr. Clark reiterated using the building would save the City $600,000 to $700,000 a year as there was no rent to pay. He also noted the temporary Library was not part of the downtown project. Mr. Clark explained there will be challenges with the collections, but it Montague thought Library attendance would remain higher. Dr. Hayden-Adeyemo asked how much it would cost to store the materials and Mr. Clark responded he did not know. Dr. yen- ye asked if City to was aware of the building when they started scouting locations and learned they were not. Mr. Clark was called out of a meeting by his boss who requested he immediately visit the site when it became available. He also explained he as not handle leases or the budget. Ms. Tebo announced she walks to the location all the time to board Bus 1 and it was not a long walk. Dr.. Hayden-Adeyemo commented there would still be building construction ongoing and she questioned how it could be a win-win as she thought there would be construction next to the railroad tracks. She put on record she had concerns about the move regarding the proximity to the Brightline tracks and Federal Highway. When asked further about her concerns, she responded she did not want to take time away from the agenda to voice her concerns. Mr. Clark commented an architect will be involved to take measurements to determine how much oft collection they can move over and how much to store. Mr. Clark announced the Library will be closed July 13th and would reopen and be operational at the temporary location on August 13th. They are still trying to find a company to move the Library as no one responded to the Request for Proposals and Mr. Clark was working with Collin Groff,Assistant City Manager on the move. Dr. Hayden-Adeyemo asked if the City has moving and storage they can use to cut costs, or use its trucks to ship it to the new location as it is only a block away. Mr. Clark explained a Library move is very complicated. Chair Montague assured Dr. Hayden-Adeyemo that all around, it was a safer location to get to and there is parking. Ms. Warren agreed. Adult Reading Club Update Jeannie Taylor, Division Head Librarian, announced 155 people participated in the program 3 Meeting Minutes Library Advisory Board Boynton Beach, Florida May 23, 2018 Career Online High School (COHS) Update Ms. Taylor announced they are interviewing another student for a scholarship next week for the program. Mr. Clark explained the Library will also receive funding from the State after July for the new scholarships and He will request funds for 10 scholarships to begin. Six students are in the program and there were four graduates. Mr. Simon asked how the student would proceed with the program during the move. Ms. Taylor explained there are online academic coaches, so while the Library is not accessible for a month, students could still proceed with the program and can contact staff. Mr. Clark also announced he was working with the Rotary Club of Boynton/Lantana who may donate funds for those graduates who may want to start college. Mr. Clark and Ms. Taylor will develop guidelines to access funding and thought the funds could create a post high school scholarship program. He noted the scholarship will be about $1,300, which he hoped would be given each year. Dr. Hayden-Adeyemo thought the Library could partner with the City to match the funds and those students could become interns with the City, if th6 individual wanted to grow, build and stay in the City. Mr. Clark advised the City has an internship program. Dr. Hayden-Adeyemo commented she was referring to public relations information the Library_ issues referencing the Hack Lab and economic development. She noted people are coming to the Library to obtain an accredited high school diploma and it would be good if the Library could show the program is effective in the community and the City was available to support the initiative. Students could go to school and possibly have away to work. It could move the student through the process with an end goal in mind. PBC School District Agreement Update Mr. Clark explained the City Manager signed an agreement for another year regarding the Library Program with Forest Park Elementary School, which he forwarded it to the School District for approval. The Library just purchased at a Scholastic Book sale at the Warehouse in Pompano some titles that were appropriate for youth to check out. I. New Business: None. VIII. Library Director's Report/Statistics Monthly Report for April 2018 Chair Montague thought the or should be patient with the Statistics as there was a lot going on. News/Media Coverage None. 4 Meeting Minutes Library Advisory Board Boynton Beach, Florida May 23, 2018 IX Announcements Next Library Board Meeting — July 25, 2018 at Intracoastal Park (June Meeting Cancelled) Chair Montague commented the members voted to cancel the June meeting as they thought the Library would be moving in June. He suggested the Board may want to meet for the June meeting and cancel the July meeting instead and requested a motion to that effect. Motion Ms. Tebo so moved. Mr. Simon seconded the motion that unanimously passed. Mr. Clark announced the next meeting Will be Wednesday, June 27th at the Library and the July 25, 2018, meeting was cancelled. Mr. Clark announced they will see if the August meeting will be held at Intracoastal Park Clubhouse. Antonio Villatoro was present and announced he was running for Mayor. He has been attending meetings to listen and familiarize himself with the different Boards. Mr. Clark advised he will have more information about the Library next month. X. Adjournment Chair Montague moved to adjourn. The motion was duly seconded and unanimously passed. The meeting was adjourned at 6:30 p.m. Catherine Cherry Minutes Specialist 5 IFI 1 EYTN I7 CITY LfBFZotPY 2318-2019 BUDGET REQUEST GENERAL LEDGER SUMMARY AT APPROVED EEC: NCI 001-2610-571 ACCOUNT DESCRIPTION BUDGET BUDGET % FY 17110 FY 10119 DIFF CHANGE 2-10 RE U SA RIES A S 1,251,502 1,266,263 14,761 1% 14-10 OVERTIME 55,653 _ 57,323 1,670 3°1® _ 15-12 LL PliC3Ed ALLY 1,009 1,000 - q°!° 19-99 ALLOWANCE FOR P SC�NN L 0 0 21-10 EMPLOYER FICA 95,617 96,946 1,129 =42 22-10 N L EMPLOYEES PENSION 309,541 314,902 5,361 23-10 LIFE INSURANCE 1,156 566 562 -20 IS ILITY I SCI N 4,425 4,474 423- 0 NE TH INS N 167,315 1 EI,156 64123 a N CAL INSlJ 10,079 9,664 30523-50 VISION INS ! 926 1,164 23 TOTAL PERSONNEL SERVICES 1,897,422 1,920,496 23,074 1% 4a-1a TRAVEL ALLOWANCE 200 7qo 06 25o°r® 40-12 SINESS MEETINGS 900 950 0°r® 41-10 T LEP ONE SERVICE 040 940 - 0% 41-11 LEASED LINES 17,112 17,112 41-12 POSTAGE 2,470 500 1,979 -30% 41-15 CELLULAR PHONE 04 04 0% 43-10 ELECTRIC SERVICE 90,000 90,060 0% 43-20 IWATERISEWERSERVICES 3,900 3,900 0% =46-30 UIP ENT ENT 1,032 1,204 252 4% C: PY A�tIfN E T 5,300 5,300 0% lII NT P T FS 14,054 12,10 2,754 11116 Plil NT 10,675 9,2!00:[:_ 1 476) VEFiIL N C N - E 1,500 1,500 PRINTING AND IN 1 500 500 49-09 TRANSFER TO SELF I S- C 3,430 3,456 26 49-10 WAREHOUSE SERVICE E 2,409 2,209 199) -8% 49--14 'CREDIT CARD FES 790 050 6 % 49-17 OTHER CONTRACTUAL SERVICES 25,113 27,670 1,557 6% 49-00 C. L.A (COMPUTER PROGRAMS) 25,267 26,267 1,000 4% 51-10 OFFICE SUPPLIES 5,500 5,500 0% 51-25 SUPPLIES/COMPUTER SOFTWARE<$750 4,615 4,615 0% 52-01 S PPLIES PCI' 13,000 13,000 0% 52-72 LIBRARY SUPPLIES 5,000 5,000 - 0% 54-10 PERIODICALSIMAGAZINESIBOOKSISUBSCIPTIONS 11,833 11,633 - 0% 54-20 MEMBERSHIPS 699 704 5 1% - 0 TRAINING 1,000 1,000 0°/. 6- 1 BOOKS 170,000 170,000 0% XXXXX PERSONNEL ERP S 1,897,4221 1,920,496 23,074 1% TOTAL OPERATION PENSES _ 247,705 246,204 (1,501) -1% TOTAL CAPITALP S S 170,0001 170,000 - OXY° TOTAL PERSONNEL EXPENSES 1,897,422 1,920,496 23,074 1% LIBRARY TTAL 2,315,127 2,336,700 21,573 1% RECOMMENDED BUDGET ---- APR83V C13 N -- AT# L1T [3FT % 001-2612-571 ACCOUNT DESCRIPTION 17/183 FY 10 119 DIFF CHANGE 31-91 STAFFSERVICES 200,000 200,000 0% 41-10 ITELEPHONE 500 . 500 % 43-10 JELECTRICSERVICE 23,000 23,000 0% 43-23 WATERISEWER SERVICES 1,128 1,120 0®6� 49-17 CONTRACTUAL SERVICE(ADT S UF21 500 500 0�/n TOTAL: LIBRARY U T $225,120 $225,120 0% 34-10 JANITORIAL SERVICES 7,000 7,000 0% 6-10 BUILDING REPAIRS 2,500 1,996 504) -20% 46-20 ELEVATOR MAINTENANCE 7,500 5,004 504 7% 46-20 FIRE ALARM&SPRINKLER MAINT ANS / INSPECTIONS&MONITORING 4 -20 FIRE EXTINGUISHER MAINTENANCE 34-20 PEST CONTROL 2,500 2,500 0% TOTAL: FACILITIES BU56ET 19,500 19,500 Ord® 49-083 PROPERTY INSURANCE 10,343 10,541 1983 2% TOTAL: RISK MANAGEMENT BUDGET 10,343 90,541 196 % $254,971 $255,169 196 0% i TOTAL LIBRARYIMUSEUM OVERALL BUDGET $2,570,096 $2,591,66921,771 igi/m BOYNTON BEACH CITY LIBRARY MONTHLY REPORT JUNE 2018 Administrative Services/Public Relations Library Director conducted two COHS interviews and attended four COBB Temporary Moves, site visit to church location, meet police chief finalists, two webinars, To Square Phase I, Library Plan Review, Schoolhouse Children's Museum Board, Library Advisory Board, and the monthly meetings. Library is collecting notes written to soldiers. Library Program ing/Commu nity Relations Coordinator attended the Events Team meeting. Friends volunteered 317 hours during the month of June. Library hosted the following meetings/programs. HR, Library Advisory Board, Schoolhouse Children's Museum card® Sister Cities, Mental Health Initiative and AmeriCorps. Customer Services Statistics Current Same Month Percentage Month Previous Year Change Customer Visits 17,423 22,287 -22% Circulation* (total) 10,364 15,742 -34% Adult 6,096 8,055 -24% Young Adult 529 1,256 -58% Juvenile 2,654 5,057 -48% Circ(from ILS System) 9,269 14,368 -35% E-Books* —Overdrive 561 784 -28% (incl.w/total) Eaudio Circulation 106 Freegal Downloads* 291 385 -24% Gale Legal 1 96 -99% Zinlo Downloads* 136 109 +25% Audiovisual 3,260 4,728 -31% (incl.w/Adult #) Selfcheck 130 386 -66% Onecard Cards 1 6 Current Users 13,970 1,2819 +9% New Users Created 214 353 -390%/, *Includes ILS, eBooks, eaudio, res 1, Gale LegalForms and Zinio checkouts. All count as adult. ** Last year, ebook and audiobook circulations were combined Sunshine and Onecard Cards: 152 issued in previous years, 11 this year = 163 Public Computer Usage Statistics Adult Computer use = 2,060 Average time per session = 55 Teen Computer use = 509 Average time per session = 90 Youth Computer use = 1,224 Average time per session = 50 Wi-Fi Connections: 5,323 Virtual one = Users: 66 Hours: 142 Computer Usage total = 3793 uses for the month of June One year ago = 5,195 = 37% decrease in computer usage. Collection Management Discarded Items = 3,802 Items Added to Collection = 856 Public Computer Training Classes Computer classes temporarily suspended. Library Statistics/Data ba lent Same Month Percentage nth Previous Year Change Free9A! Music Streaming 1,215 1,832 -34% Patrons 29 28 +4% ALLDATA (Car Repairs) Articles 74 66 +12% Boyntonlibrary.org Sessions 260 5,674 -95% Users 221 27 -89% Page Views -97 Social Media Esequels logins Facebook"followers"(likes) 242 Facebook new followers (likes) 38 Facebook page engaged users 259 re al Songs Streamed 1,215 Gale Infotrac Sessions 1568 Learning Ex rs Sessions 53 Learning Express Job Career sessions 49 i Transp Ianusers 10 Transp language sessions 51 Twitter Followers 84 Twitter New Followers 3 Twitter Impressions 892 Boynton Ii r r sessions 260 1428 Boynton-Beach.org/city-library visits Adult Services Number of adult programs: 4 Attendance at adult programs: 31. Adult Outreach: Programs: 0 Attendance: 0 Youth/Teen Services Number of Teen programs: 18 Attendance at Teen programs: 280 Teen Outreach Programs: 0 Attendance: 0 Number of it r ' programs: 21 Attendance at Children's programs: 355 Children's Outreach Programs: 0 Attendance: 0 Virtual one: Attendance: 66 Hours: 142 Archives Activities Archivist resigned. Arner!Corps Report: ADULTS ESOL Classes: Beginner Class The Beginner ESOL class was held from 9:00am-10:15am from Monday thru Thursday. 16 total classes were held throughout this Month. 159 seats were occupied throughout the 16 classes. The average amount of students in class was out 10. The largest class size this month was 14 students. 26 individual students signed up for this class, and only 22 actually attended classes at least once: I student (6%) attended only one class 4 students (18%) attended two or three classes 7 students (32%) attended four to six classes 4 students (18%) attended seven to ten classes 6 students (27%) attended eleven or more students This month only one (6%) student had perfect attendance. She wanted to make sure she did not miss any classes because it was the last month. 9 students (41%) attended both this class and the Advanced Beginner ESOL class at least once. This month we continued to work on forming sentences using the sight words. We talked about feelings and emotions using simple present and present continuous tenses in contrast for We worked on more adjectives by describing usual and unusual activities. We also expressed ability and obligations, talk about occupation and finding a job using 'can' and 'have to'. Last, but not least, we continued to tackle conversational starter questions and engaged in the questions and responses using Cathy's Card activity. We used the Side by Side Textbook I and the accompanying workbook, as well as the Word by Word Basic textbook. We tried to complete the last chapters in the book but it was not possible. Last, but not least, we used the Oxford Picture Dictionaries as an accessory. Overall, this was an okay month for our Beginner's ESOL class. The class size decreased tremendously, as to this month being the last month for classes. Advanced Beginner The Advanced Beginner ESOL class was held from 10:30am-11:45am from Monday thru Thursday. 16 total classes were held throughout this month. 64 seats were occupied throughout the 16 classes. The average class size was 6, although we did have as many as 10 students in class all at once. 12 individual students signed up for this class, and only 11 attended classes at least once: 0 students (0%) attended only one class 2 students (18%) attended two to three classes 4 students (36%) attended four to six classes 5 students (45%) attended seven to nine classes 0 students (0%) attended ten or more classes This month none of the students had perfect attendance. 9 students (82%) attended both this class and the Beginners ESOL class at least once. We spent the entire month practicing more conversation. They carried conversations with their classmates and with me. We used the Cathy's Card activity to help facilitate some of the conversations. We also used additional conversational assistance from the textbook we had been using all year. This month we used Practice Makes Perfect.• English Conversation as the only text book and completed it in its entirety. The average class size for this month was cut in half again from last month. More and more students are not attending as the class comes to an end. There is a family that has been trying their best to attend regularly but they have been faced with many obstacles that have been delaying their goal. I am working with everyone that needs the boost to reach their goal(s). Private Tutoring Only two (2) students signed up for private tutoring and received tutoring. One (50%) in reading the other (50%) in conversation. The reading student had been receiving one-on-one tutoring since she started back in October. She started in phonics for a few months and now she is reading on the average level. The conversational student started in late March. She had been trying to improve on the English language through conversation so that she obtains a job soon. They both have improved from when they initially started and that is such a great accomplishment for anyone. Overview Overall, 38 individual students signed up for ESOL and only 33 attended classes for the month of June. The class sizes decreased enormously. We did not have any walk-ins since this was the last month. For the course of the program, the students in both classes were able to walk away learning something and speaking English better than they spoke it before. This month was the most challenging month for all the students as they had to come to the realization that the classes end this month. They were able to buckle down and finish the race victoriously. This was a jubilee month of June! HOMEWORK HELP: Finished for summer. Resumes in the fall. TEEN HOMEWORK HELP: Finished for summer. Resumes in the fall. AUNIQUE Cumulative Recovery: Boynton Beach City Libraty November 2011 through July 2018 Accounts Submitted: 2,345 Dollars Submitted: $182,915.36 Cash Recovery: $21,140.70 Material Recovery: $42,034.88 Waives: $12,075.13 Total R?covery: $75,250.71 Total Invoice Amount: $21,005.65 Total ROI: 4:1 Asset ROI: 3:1 Please note,for the purposes of these reports,the term'Asset'will refer to the recovery of Materials and Cash. .0 1UNIQUE Monthly Recovery Statistics: Boynton each City Library 812017 Through 712018 F--Mm-th Cash---Material Waives Total Asa�e�onl�1.vo�lceAmo�.nt July-18 $160.92 $475.87 $16.17 $652.96 $636.79 $187.95 June-18 $204.89 $579.69 $144.15 $928.73 $784.58 $143.20 May-18 $144.40 $688.20 $315.46 $1,148.06 $832.60 $187.95 April-18 $163.69 $151.99 $119.30 $434.98 $315.68 $152.15 March-18 $295.45 $617.03 $263.05 $1,175.53 $912A8 $98.45 February-18 $191.00 $343.89 $136.00 $670.89 $534.89 $187.95 January-18 $244.64 $269.98 $272.00 $786.62 $514.62 $259.55 December-17 $151.80 $323.44 $99.25 $574.49 $475.24 $232.70 November-17 $151.85 $571.53 $270.69 $994.07 $723.38 $250.60 October-17 $111.95 $441.60 $405.95 $959.50 $553.55 $179.00 September-17 $162.77 $345.80 $105.93 $614.50 $508.57 $107.40 August-17 $181.28 $381.71 $144.50 $707.49 $562.99 $196.90 Total: $2,164.64 $5,190.73 $2,292.45 $9,647.82 $7,355.37 $2,183.80 Average: $803.99 $612.95 $181.98 Total R01: $4:1 vera'--g-'e" M o-n-t-h'l y' R-e--c' very-'a n' d-C-o's $700.00 - $612.95 $600.00 $500.00 $432.56 $400.00 ------- $300.00 )0 $191-04 $200.00 $180.39 ........... 1 $100.01) i $0.00 Cash Material Waives Asset Only Invoice Amount Unique Management Services,Inc.