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R19-041RESOLUTION R19- 041 A RESOLUTION OF THE CITY OF BOYNTON BEACH, PALM BEACH COUNTY, FLORIDA AUTHORIZE THE CITY MANAGER TO APPLY FOR AN LSTA (LIBRARY SERVICES AND TECHNOLOGY GRANT), SIGN ALL DOCUMENTS ASSOCIATED WITH THE GRANT, ACCEPT THE GRANT, AND SIGN THE GRANT AGREEMENT IN THE AMOUNT OF $83,991, SUBJECT TO THE APPROVAL OF THE CITY ATTORNEY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, The library is applying for federal grant funding, an LSTA grant, through the Florida State Library Division of Library & Information Services to upgrade security and inventory technology to Radio Frequency Identification (RFID); and WHEREAS, funding will allow the library to purchase new RFID security gate systems, an improved inventory system and three library patron RFID self -check terminals for use in the new library; and WHEREAS, the grant will also pay for 170,000 RFID security tags and the lease of two RFID conversion stations for a six month period that staff will need to manage the re -tagging of library collections; and WHEREAS, The City Commission of the City of Boynton Beach upon recommendation of staff, deems it to be in the best interest of the residents and citizens of the City of Boynton Beach to authorize the City Manager to sign all documents associated with applying for the grant, accept the grant and sign the grant agreement in the amount of $83,991. NOW, THEREFORE BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH OF PALM BEACH COUNTY, FLORIDA, THAT: CAProgram Files(x86)\neevia.com\docConverterPro\tempWVDC\FBBCOF2C-FA9D-4D8C-A492-BCOC1132DDCO\Boynton Beach.15553. L Library_Services_Grant_Agreement_-_2019.docx Section 1: The foregoing "whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption 3111 hereof. Section 2. The City Commission of the City of Boynton Beach, Florida hereby authorizes the City Manager to apply for an LSTA (Library Services and Technology Grant), sign all documents associated with the grant, accept the grant, and sign the grant agreement in the amount of $83,991, subject to the approval of the City Attorney. Section 3: This Resolution shall take effect immediately upon adoption. PASSED AND ADOPTED thisaLd day of , 2019. CITY OF BOYNTON BEACH, FLORIDA Mayor — Steven B. Grant Vice Mayor — Justin Katz Commissioner — Mack McCray Commissioner — Christina L. Romelus Commissioner — Ty Penserga ATTEST: YES NO VOTE -�--o ��,4 �- �4 Judi t A. Pyle, CMC City Clerk (Corporate Seal) C'\Program Files (x86)\neevia.com\docCorid[Et PrbSt>•tl pnlg-t77 BCOF2C-FA9D-4D8C-A492-BCOCI 132DDCO\Boynton %Beach. 15553.1. Library_Services_Grant_AgreemexJ%%,4, Vx O \,\ PROJECT NUMBER 19-LSTA-B-01 LIBRARY SERVICES AND TECHNOLOGY ACT GRANT AGREEMENT BETWEEN THE STATE OF FLORIDA, DEPARTMENT OF STATE AND City of Boynton Beach for and on behalf of Boynton Beach City Library This Agreement is by and between the State of Florida, Department of State, Division of Library and Information Services, hereinafter referred to as the"Division," and the City of Boynton Beach for and on behalf of Boynton Beach City Library hereinafter referred to as the "Subgrantee." The Subgrantee has met all eligibility requirements and has been awarded a Library Services and Technology Act Grant(CFDA 45.310)by the Division:grant number 19-LSTA-B-01 for the project"Upgrade to RFID Technology'in the amount of$83,991. Federal funds are provided through the Library Services and Technology Act under Florida's long-range plan approved by the Institute of Museum and Library Services. State of Florida authority for this grant has been appropriated in the FY 2019-2020 General Appropriations Act on line 3189. The Division, as administrator of federal funds in accordance with Section 257.12,Florida Statutes, has the authority to administer this grant. By reference, the application and any approved revisions are hereby made a part of this agreement. In consideration of the mutual covenants and promises contained herein, the parties agree as follows: 1. Grant Purpose. This grant shall be used exclusively for the"Upgrade to RFID Technology,"the public purpose for which these funds were awarded: a) The Subgrantee shall perform the following Scope of Work: The Boynton Beach City Library will upgrade the security and inventory controls of its library collection from Electromagnetic (EM)to Radio-Frequency Identification(RFID). The library staff will be re-tagging the entire library collection. The approximately 140,000 library items include print books, audiobooks, DVDs, Blu-ray and music CDs. Two sets of RFID premium security gates will be installed to work in conjunction with the re-tagged collection. The library will also improve customer service by purchasing three self-check kiosks so that library patrons can assist themselves with paying fines and checking out library material, freeing up staff to assist patrons who need more in-depth services. All tasks associated with this project, as outlined in the Project Description(see Attachment A), will be performed by September 30, 2020. b) The Subgrantee agrees to provide the following Deliverables related to the Scope of Work for payments to be awarded. Page:1 LSTA Grant Agreement(Form DLIS/LSTAO I) Chapter I B-2.011(2)(d),Florida Administrative Code, effective 6-2019 Payment Deliverable Payment # Type Description Documentation Amount 1 Fixed Boynton Beach City To document evidence of completion of the $20,998 Price Unary will have deliverable Boynton Beach City Library will created an outcome- provide examples of the required outcome-based based assessment tool evaluation questions, along with written details of that is appropriate for when and where the survey questionnaires will be each impacted activity used. [Planning&Evaluation] of the project. 2 Fixed Boynton Beach City To document evidence of completion of the $20,998 Price Library will have issued deliverable Boynton Beach City Library will a purchase order to provide an electronic copy of the purchase order, purchase RFID tags lease agreement and invoices. and to lease two RFID Conversion Stations for six months. 3 Fixed Boynton Beach City To document evidence of completion of the $20,998 Price Library will have: 1. deliverable Boynton Beach City Library will Completed the process provide: 1. An electronic copy of a report of re-tagging 80% of generated by the conversion stations the hbrary collection. 2. documenting the number of items tagged with Shipped the two RFID tags. 2. An electronic copy of the shipping conversion stations receipts documenting the return of the conversion back to the vendor. stations back to the vendor. 4 Fixed Boynton Beach City To document evidence of completion of the $16,797 Price Library will have: 1. deliverable Boynton Beach City Library will Purchased two sets of provide an electronic copy of the purchase Bibliotheca Premium order(s)and/or the invoices for these five(5) Security gates. 2. items. Purchased three Bibliotheca Self Check Kiosks. 5 Fixed Boynton Beach City To document evidence of completion of the $4,200 Price Library will have deliverable Boynton Beach City Library will completed installation provide: 1. An electronic copy of a system status of the two (2)sets of report generated by the Bibliotheca system Bibliotheca Premium indicating that the individual units are on line. 2. Security gates and three Photographs of the installed security gates and (3)Bibliotheca Self self-check systems. Check Kiosks. Page:2 TSTA Grant Agreement(Foi m DLIS/LSTA01) Chapter 11-2.011(2Xd),Florida Administrative Code, etiectivc 6-2019 Totals $83,991 c) The Subgrantee has provided an Estimated Project Budget(which is incorporated as part of this Agreement and titled Attachment B). All expenditures for this agreement shall be in accordance with this budget. 2. Length of Agreement.This Agreement shall begin on July 1,2019 and shall end September 30, 2020 unless terminated in accordance with the provisions of Section 38 of this Agreement. Contract extensions will not be granted unless Grantee is able to provide substantial written justification and the Division approves such extension. The Grantee's written request for such extension must be submitted to the Division no later than 30 days prior to the termination date of this Agreement. 3. Expenditure of Grant and Matching Funds. The Subgrantee shall only obligate or expend grant or matching funds during the length of the agreement. No costs incurred after the ending date of the Agreement or other termination of the Agreement shall be allowed unless specifically authorized by the Division. 4. Contract Administration. The parties are legally bound by the requirements of this agreement. Each party's contract manager, named below, will be responsible for monitoring its performance under this Agreement and will be the official contact for each party. Any notice(s) or other communications in regard to this agreement shall be directed to or delivered to the other party's contract manager by utilizing the information below. Any change in the contact information below should be submitted in writing to the contract manager within 10 days of the change. For the Division of Library and Information Services: David Beach, Library Program Specialist Florida Department of State R.A. Gray Building Mail Station#9D 500 South Bronough Street Tallahassee, Florida 32399-0250 Phone: 850.245.6630 Facsimile: 850.245.6643 Email:david.beach@dos.myflorida.com For the Subgrantee: Craig Clark, Director Boynton Beach City Library 115 North Federal Highway Boynton Beach Florida 33435 Phone: 561.742.6390 Email:clarkc@bbfl.us Page:3 LSTA Grant Agrccment(Form DLIS/LSTA01) Chapter 1B-2.01 1(2)(d).Florida Administrative Code, effective 6-2019 5. Grant Payments. All grant payments are requested by submitting a Payment Request. Payment Requests and supporting documentation must be submitted on the DOS Grants System at dosgrants.com.The total grant award shall not exceed $$83,991 which shall be paid by the Division in consideration for the Subgrantee's minimum performance as set forth by the terms and conditions of this Agreement. The grant payment schedule is outlined below: a) The first payment will be 25%of the grant award. Payment will be made in accordance with the completion of the Deliverables. b) The second payment will be 25%of the grant award. Payment will be made in accordance with the completion of the Deliverables. c) The third payment will be 25% of the grant award. Payment will be made in accordance with the completion of the Deliverables. d) The fourth payment will be 20% of the grant award. Payment will be made in accordance with the completion of the Deliverables. e) The fifth payment will be 5% of the grant award. Payment will be made in accordance with the completion of the Deliverables. 6. Electronic Payments. The Subgrantee can choose to use electronic funds transfer(EFT)to receive grant payments. All Subgrantees wishing to receive their award through EFT must submit a Vendor Direct Deposit Authorization form(form number DFS-AI-26E rev 6/2014), incorporated by reference,to the Florida Department of Financial Services. If EFT has already been set up for your organization,you do not need to submit another authorization form unless you have changed bank accounts. To download this form visit myfloridacfo.com/Division/AA/Forms/DFS-Al-26E.pdf. The form also includes tools and information that allow you to check on payments. 7. Florida Substitute Form W-9. A completed Substitute Form W-9 is required from any entity that receives a payment from the State of Florida that may be subject to 1099 reporting. The Department of Financial Services (DFS)must have the correct Taxpayer Identification Number(TIN)and other related information in order to report accurate tax information to the Internal Revenue Service(IRS). To register or access a Florida Substitute Form W-9 visit flvendor.myfloridacfo.com. A copy of the Subgrantee's Florida Substitute Form W-9 must be submitted with the executed Agreement. 8. Changes to Project. Should the Subgrantee wish to make changes to the outcomes, Scope of Work, equipment to be purchased, key personnel, expenditures or deliverables, the Subgrantee must request permission to revise the project. This is done by submitting a Change Request. Changes within a budget category that are more than ten percent(10%)of the award or that move funds from one budget category to another require submission of a Change Request. Approval must be obtained from the Division before the changes are implemented in the project. Approval will be granted for changes that are consistent with the intent of the approved application or prior Change Requests. Changes to the project must be requested using the Change Request in the DOS Grants System at dosgrants.com. 9. Amendment to Contract. Either party may request modification of the provisions of this Agreement by filing Page:4 LSTA Grant Agreenrnt(Form DLIS/LSTA01) Chapter 1 B-2.0 1 1(2Xd),Florida Administrative Code, eltective 6-2019 a Change Request with the Division. The Change Request must be submitted using the DOS Grants System at dosgrants.com. Changes that are agreed upon shall be valid only when amended in writing, signed by each of the parties and attached to the original of this Agreement. If changes are implemented without the Division's written approval, the organization is subject to noncompliance, the grant award is subject to partial or complete refund to the State of Florida and this agreement is subject to termination. 10. Financial Consequences.The Department shall apply the following fmancial consequences for failure to perform the minimum level of services required by this Agreement in accordance with Sections 215.971 and 287.058,Florida Statutes: a) The first payment will be withheld if Deliverables are not satisfactorily completed. b) Second payment will be withheld if Deliverables are not satisfactorily completed. c) Third payment will be withheld if Deliverables are not satisfactorily completed. d) Fourth payment will be withheld if Deliverables are not satisfactorily completed. e) Fifth payment will be withheld if Deliverables are not satisfactorily completed. 11. Grant Reporting Requirements. The Subgrantee must submit a Mid-Year Report on or by January 30, 2020. The Mid-Year report must be submitted using the DOS Grants System at dosgrants.com. At the completion of the project, the Subgrantee must submit a Final Report on or by November 1,2020. The Final Report must be submitted using the DOS Grants System at dosgrants.com. 12. Matching Funds.If a project is awarded less than$10,000($0-$9,999)in grant funds or is a statewide project administered by a local organization as part of a Division statewide program,no matching funds are required. All other projects must provide local matching funds that equal a minimum of one-third (1/3)of the amount of federal grant funds awarded. Upon request,the Division will waive the financial matching requirements on grants for libraries located in counties or communities with rural status in compliance with Sections 288.0656 and 288.06561,Florida Statutes. In addition,the following are not allowed as matching expenditures: • Other federal grant funds. • Volunteer time. 13. Grant Completion Deadline. The grant completion deadline is September 30,2020. The Grant Completion Deadline is the date by which all grant and matching funds have been expended in accordance with the work descnbed in the Scope of Work as detailed in the Estimated Project Budget. 14. Acknowledgement of Grant Funding. Both the Institute of Museum and Library Services (IMLS)and the Division require public acknowledgement of Library Services and Technology Act(LSTA)grant funding for activities and publications supported by grant funds. Any announcements, information,press releases, publications,brochures, videos,webpages,programs, etc. created as part of an LSTA project must include an acknowledgment that LSTA funds were used to create them. Page:5 LSTA Grant Agreenrnt(Foran DLIS/LSTAO I) Chapter 1 B-2.O I 1(2)(d),Florida Administrative Code, eflcetive 6-2019 Use the following text: "This project was funded under the provisions of the Library Services and Technology Act from the Institute of Museum and Library Services. Florida's LSTA program is administered by the Department of State's Division of Library and Information Services." 15. Non-allowable Grant Expenditures.The Subgrantee agrees to expend all grant funds received under this agreement solely for the purposes for which they were authorized and appropriated. Expenditures shall be in compliance with the state and federal guidelines for allowable project costs. State guidelines for allowable costs are outlined in the Department of Financial Services' Reference Guide for State Expenditures (dated February 2011), incorporated by reference,which are available online at myfloridacfo.com/Division/AA/Manuals/Auditing/Reference_Guide_For_State_Expenditures. Federal guidelines for allowable costs can be found at gpo.gov/fdsys/pkg/CFR-2014-title2-voll/pdf/CFR-2014-title2- voll-part200-subpartE.pdf in 2 CFR Part 200, Subpart E—Cost Principles (as of April 2019), incorporated by reference. In addition, the following are not allowed as grant expenditures: a) Construction. Funds may not be used to build, remodel or expand library facilities. However, they may be used to retrofit a building to accommodate technologies (e.g.,wiring). b) Audits. If the Subgrantee's governing entity has received less than$750,000 in federal funds, LSTA funds may not be used to cover audit costs. c) Food. Although food may be served at a program being paid for with grant funds, the food may not be purchased with grant or matching funds. 16. Travel Expenses.The Subgrantee must pay any travel expenses, from grant or local matching funds, in accordance to the provisions of Section 112.061,Florida Statutes. 17. Equipment Purchased With Grant Funding. Before the Subgrantee can purchase any equipment with a purchase price of more than$5,000(per item), the Division must request approval from the Institute of Museum and Library Services. The Subgrantee will be notified once the approval has been obtained. 18. Unobligated and Unearned Funds and Allowable Costs. In accordance with Section 215.971,Florida Statutes,the Subgrantee shall refund to the State of Florida any balance of unobligated funds which has been advanced or paid to the Subgrantee. In addition, funds paid in excess of the amount to which the Subgrantee is entitled under the terms and conditions of the agreement must be refunded to the state agency. Further, the Subgrantee may expend funds only for allowable costs resulting from obligations incurred during the specified agreement period. Expenditures of state and federal financial assistance must be in compliance with the laws, rules and regulations applicable to expenditures of funds. For state funds, guidelines for allowable costs are outlined in the Department of Financial Services' Reference Guide for State Expenditures (dated February 2011)(myfloridacfo.com/Division/AA/Manuals/Auditing/Reference_Guide_For_State_Expenditures.), incorporated by reference. For federal funds, guidelines for allowable costs can be found in 2 CFR 2 Subpart E—Cost Principles. Page:6 LSTA Grant Agreenvnt(Form DLIS/LSTA01) Chapter 1 B-2.01 1(2)(d),Florida Administrative Code, ellective 6-2019 19. Repayment.All refunds or repayments to be made to the Department under this agreement are to be made payable to the order of"Department of State"and mailed directly to the following address:Florida Department of State, Attention:David Beach, Library Program Specialist, Division of Library and Information Services, 500 South Bronough Street, Mail Station#9D, Tallahassee, FL 32399. In accordance with Section 215.34(2), Florida Statutes, if a check or other draft is returned to the Department for collection, Subgrantee shall pay to the Department a service fee of$15.00 or five percent(5%)of the face amount of the returned check or draft, whichever is greater. 20. Single Audit Act. Each Subgrantee, other than a Subgrantee that is a state agency, shall submit to an audit pursuant to the federal Single Audit Act, 2 Code of Federal Regulations Part 200, Subpart F—Audit Requirements (gpo.gov/fdsys/pkg/CFR-2014-title2-voll/pdf/CFR-2014-title2-voll-part200.pdf (as of April 2019)), incorporated by reference. See Attachment C for additional information regarding this requirement. If a Subgrantee is not required by law to conduct an audit in accordance with the Florida Single Audit Act because it did not expend at least$750,000 in state financial assistance, it must submit a Financial Report on its operations pursuant to Section 218.39,Florida Statutes within nine months of the close of its fiscal year. 21. Retention of Accounting Records.Financial records, supporting documents, statistical records and all other records, including electronic storage media pertinent to the Project, shall be retained through June 30, 2029. If any litigation or audit is initiated or claim made,the records shall be retained until June 30, 2029 or five fiscal years after the litigation, audit or claim has been completed and all issues arising from it have been resolved, whichever is later. 22. Obligation to Provide State Access to Grant Records. The Subgrantee must make all grant records of expenditures, copies of reports,books, and related documentation available to the Division or a duly authorized representative of the State of Florida for inspection at reasonable times for the purpose of making audits, examinations, excerpts and transcripts. 23. Obligation to Provide Public Access to Grant Records.The Division reserves the right to unilaterally cancel this Agreement in the event that the Subgrantee refuses public access to all documents or other materials made or received by the Subgrantee that are subject to the provisions of Chapter 119,Florida Statutes, known as the Florida Public Records Act. The Subgrantee must immediately contact the Division's Contract Manager for assistance if it receives a public records request related to this Agreement. 24. Noncompliance.Any Subgrantee that is not following Florida statutes or rules,the terms of the grant agreement, Florida Department of State policies and guidance, local policies, or other applicable law or that has not submitted required reports or satisfied other administrative requirements for other Division of Library and Information Services grants or grants from any other Office of Cultural, Historical, and Information Programs (OCHIP)Division will be in noncompliance status and subject to the OCHIP Grants Compliance Procedure. OCHIP Divisions include the Division of Cultural Affairs,the Division of Historical Resources and the Division of Library and Information Services. Grant compliance issues must be resolved before a grant award agreement may be executed and before grant payments for any OCHIP grant may be released. 25. Accounting Requirements.The Subgrantee must maintain an accounting system that provides a complete record of the use of all grant funds as follows: Page:7 LSTA Grant Agrcemont(Form DLIS/LSTA01) Chapter 1B-2.01 1(2Xd),Florida Administrative Code, effective 6-2019 a) The accounting system must be able to specifically identify and provide audit trails that trace the receipt, maintenance and expenditure of state funds; b) Accounting records must adequately identify the sources and application of funds for all grant activities and must classify and identify grant funds by using the same budget categories that were approved in the grant application. If Subgrantee's accounting system accumulates data in a different format than the one in the grant application, subsidiary records must document and reconcile the amounts shown in the Subgrantee's accounting records to those amounts reported to the Division; c) An interest-bearing checking account or accounts in a state or federally chartered institution may be used for revenues and expenses described in the Scope of Work and detailed in the Estimated Project Budget; d) The name of the account(s)must include the grant award number; e) The Subgrantee's accounting records must have effective control over and accountability for all funds, property and other assets; and f) Accounting records must be supported by source documentation and be in sufficient detail to allow for a proper pre-audit and post-audit(such as invoices, bills and canceled checks). 26. Availability of Grant Funds. The State of Florida's performance and obligation to pay grant funds under any Agreement are contingent upon an annual appropriation by the Florida Legislature and upon an annual appropriation of the U.S. Congress. In the event that the state or federal funds upon which this Agreement is dependent are withdrawn, this Agreement will be automatically terminated and the Division shall have no further liability to the Subgrantee beyond those amounts already expended prior to the termination date. Such termination will not affect the responsibility of the Subgrantee under this Agreement as to those funds previously distributed. In the event of a state revenue shortfall, the total grant may be reduced accordingly. 27. Excluded or Disqualified. The Subgrantee certifies that to the best of the Subgrantee's knowledge and belief the Subgrantee and its principals: a) Are not presently excluded or disqualified (debarment, suspension and other responsibility matters); b) Have not been convicted within the preceding three years of any of the offenses listed in 45 CFR 1185.800(a), (gpo.gov/fdsys/pkg/CFR-2005-title45-vol3/pdf/CFR-2005-title45-vol3-part1185- subpartH.pdf(as of April 2019))incorporated by reference, or had a civil judgment rendered against them for one of those offenses within that time period; c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(federal, state or local)with commission of any of the offenses listed in 45 CFR 1185.800(a) (gpo.gov/fdsys/pkg/CFR-2005-title45-vola/pdf/CFR-2005-title45-vola-part1185-subpartapdf(as of April 2019)), incorporated by reference; and d) Have not had one or more public transactions (federal, state or local)terminated within the preceding three years for cause or default. e) Will comply with 45 CFR Part 1185 Subpart C (Responsibilities of Participants Regarding Transactions) (gpo.gov/fdsys/pkg/CFR-2005-title45-vol3/pdf/CFR-2005-title45-vol3-part1185-subpartC.pdf(as of Page:8 LSTA Grant Ageement(Form DLIS/LSTAO I) Chapter 18-2.01 l(2)(d),Florida Administrative Code, effective 6-2019 April 2019), incorporated by reference, and will require similar compliance with Subpart C by persons at the next lower tier with whom the primary tier participant enters into covered transactions. 28. Drug-Free Workplace. The Subgrantee will provide or continue to provide a drug-free workplace by complying with the requirements in 45 CFR, Subtitle A, Subchapter A, Part 76, Subpart F, Drug Free Workplace Requirements (Grants)(gpo.gov/fdsys/pkg/CFR-1999-title45-voll/pdf/CFR-1999-title45-voll- part76-subpartF.pdf(as of April 2019), incorporated by reference. This includes making a good faith effort, on a continuing basis, to maintain a drug-free workplace;publishing a drug-free workplace statement; establishing a drug-free awareness program for employees; taking actions concerning employees who are convicted of violating drug statutes in the workplace; and identifying(either with this application, upon award, or in documents kept on file in the Subgrantee's office)all known workplaces under the award. 29. Lobbying. The Subgrantee will not use any grant funds for lobbying the state legislature, the state judicial branch or any state agency. The Subgrantee will not use any grant funds for lobbying an officer or employee of any federal agency, Member of Congress, officer or employee of Congress, or an employee of a Member of Congress in connection with any of the following federal actions: a) The awarding of any federal contract. b) The making of any federal grant. c) The making of any federal loan. d) The entering into of any cooperative agreement. e) The extension, continuation, renewal, amendment or modification of any federal contract, grant, loan or cooperative agreement. 30. Delinquent in Repayment of Federal Debt. The Subgrantee certifies that, to the best of the Subgrantee's knowledge and belief, the Subgrantee is not delinquent in the repayment of any federal debt. 31. Nondiscrimination. As required by the Civil Rights Act of 1964, (eeoc.gov/laws/statutes/titlevii.cfm(as of April 2019)) incorporated by reference, the Rehabilitation Act of 1973 (uscode.house.gov/view.xhtml? path=/prelim@title29/chapter16/node332&edition=prelim(as of April 2019)), incorporated by reference, the Education Amendments of 1972 (uscode.house.gov/view.xhtml? path=/prelim@title20/chapter38&edition=prelim(as ofApn12019)), incorporated by reference, and the Age Discrimination in Employment Act of 1975, as implemented by 45 CFR Part 1180.44 (uscode.house.gov/view.xhtml?path=/prelim@title42/chapter76&edition=prelim(as of April 2019)), incorporated by reference, the Subgrantee certifies that the Subgrantee will comply with the following nondiscrimination statutes and their implementing regulations: a) Title VII of the Civil Rights Act of 1964, as amended (42 USC § 2000 et seq.) (eeoc.gov/laws/statutes/titlevii.cfin(as of April 2019)) incorporated by reference, which provides that no person in the United States shall, on the grounds of race, color, or national origin, be excluded from Page:9 LSTA Grant Agreentnt(Fonn DLIS/LSTA()I) Chapter 1B-2.011(2)(d),Florida Administrative Code, effective 6-2019 participation in, be denied the benefits of, or otherwise be subject to discrimination under any program or activity receiving federal financial assistance; b) Section 504 of the Rehabilitation Act of 1973, as amended (29 USC § 701 et seq.) (uscode.house.gov/view.xhtml?path=/prelim@title29/chapter16/node332&edition=prelim(as ofApnl 2019)), incorporated by reference, which prohibits discrimination on the basis of disability in federally- assisted programs; c) Title IX of the Education Amendments of 1972, as amended (20 USC §§ 1681-83, 1685-86), (uscode.house.gov/view.xhtml?path=/prelim@title20/chapter38&edition=prelim(as ofApnl 2019)) incorporated by reference, which prohibits discrimination on the basis of sex in education programs and activities receiving federal financial assistance; and d) The Age Discrimination in Employment Act of 1975, as amended (42 USC § 6101 et seq.), (uscode.house.gov/view.xhtml?path=/prelim@title42/chapter76&edition=prelim(as of April 2019)) incorporated by reference, which prohibits discrimination on the basis of age in federally-assisted programs. The Subgrantee shall insert a list of similar provisions in all subcontracts for services required by this agreement. 32. Copyright and License. When publications, films or similar materials are developed, directly or indirectly, from a program,project or activity supported with grant funds, Subgrantee(and any of its subcontractors, if applicable)shall grant the Department of State an irrevocable, royalty-free, non-transferable, non-exclusive right and license to reproduce or otherwise use, to make derivative works from, and to display and distribute any copyrighted material developed under this Agreement for any state governmental purpose. The Subgrantee also grants the federal awarding agency a royalty-free, nonexclusive and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for federal government purposes: a) The copyright in any work developed under a grant, subgrant or contract under a grant or subgrant; and b) Any rights of copyright to which the grantee, subgrantee or a contractor purchases ownership with grant support. The Subgrantee shall include the foregoing paragraph in all of its subcontracts. 33. Independent Contractor Status of Subgrantee. The Subgrantee, if not a state agency, agrees that its officers, agents and employees, in performance of this Agreement, shall act in the capacity of independent contractors and not as officers, agents or employees of the state. The Subgrantee is not entitled to accrue any benefits of state employment, including retirement benefits and any other rights or privileges connected with employment by the State of Florida. 34. Subgrantee's Subcontractors. The Subgrantee shall be responsible for all work performed and all expenses incurred in connection with this Agreement. The Subgrantee may subcontract, as necessary, to perform the services and to provide commodities required by this Agreement. The Division shall not be liable to any subcontractor(s) for any expenses or liabilities incurred under the Subgrantee's subcontract(s), and the Subgrantee shall be solely liable to its subcontractor(s) for all expenses and liabilities incurred under its Page:10 LSTA Grant Agreenrnt(Form DLIS/LSTA01) Chapter 1 B-2.011(2Xd),Florida Administrative code, effective 6-2019 subcontract(s). The Subgrantee must take the necessary steps to ensure that each of its subcontractors will be deemed to be independent contractors and will not be considered or permitted to be agents, servants,joint venturers or partners of the Division. 35. Liability.The Division will not assume any liability for the acts, omissions to act or negligence of the Subgrantee, its agents, servants or employees;nor may the Subgrantee exclude liability for its own acts, omissions to act or negligence to the Division. a) The Subgrantee shall be responsible for claims of any nature, including but not limited to injury, death and property damage arising out of activities related to this Agreement by the Subgrantee, its agents, servants, employees and subcontractors. The Subgrantee shall indemnify and hold the Division harmless from any and all claims of any nature and shall investigate all such claims at its own expense. If the Subgrantee is governed by Section 768.28,Florida Statutes, it shall only be obligated in accordance with this Section. b) Neither the state nor any agency or subdivision of the state waives any defense of sovereign immunity or increases the limits of its liability by entering into this Agreement. c) The Division shall not be liable for attorney fees, interest, late charges or service fees, or cost of collection related to this Agreement. d) The Subgrantee shall be responsible for all work performed and all expenses incurred in connection with the project. The Subgrantee may subcontract as necessary to perform the services set forth in this Agreement, including entering into subcontracts with vendors for services and commodities,provided that such subcontract has been approved in writing by the Department prior to its execution and provided that it is understood by the Subgrantee that the Department shall not be liable to the subcontractor for any expenses or liabilities incurred under the subcontract and that the Subgrantee shall be solely liable to the subcontractor for all expenses and liabilities incurred under the subcontract. 36. Strict Compliance with Laws.The Subgrantee shall perform all acts required by this Agreement in strict conformity with all applicable laws and regulations of the local, state and federal law. For consequences of noncompliance, see Section 24,Noncompliance. 37. Breach of Agreement.The Division will demand the return of grant funds already received, will withhold subsequent payments and/or will terminate this agreement if the Subgrantee improperly expends and manages grant funds; fails to prepare,preserve or surrender records required by this Agreement; or otherwise violates this Agreement. 38. Termination of Agreement.The Division will terminate or end this Agreement if the Subgrantee fails to fulfill its obligations herein. In such event,the Division will provide the Subgrantee a notice of its violation by letter and shall give the Subgrantee fifteen(15)calendar days from the date of receipt to cure its violation. If the violation is not cured within the stated period, the Division will terminate this Agreement. The notice of violation letter shall be delivered to the Subgrantee's Contract Manager,personally, or mailed to his/her specified address by a method that provides proof of receipt. In the event that the Division terminates this Agreement,the Subgrantee will be compensated for any work completed in accordance with this Agreement prior to the notification of termination if the Division deems this reasonable under the circumstances. Grant funds Page:11 LSTA Grant Agreenrnt(Form DLIS/LSTA01) Chapter I B-2.01 I(2Xd),Florida Administrative Coe, eflcctive 6-2019 previously advanced and not expended on work completed in accordance with this Agreement shall be returned to the Division, with interest, within thirty(30)days after termination of this Agreement. The Division does not waive any of its rights to additional damages if grant funds are returned under this Section. 39. Preservation of Remedies.No delay or omission to exercise any right, power or remedy accruing to either party upon breach or violation by either party under this Agreement shall impair any such right, power or remedy of either party; nor shall such delay or omission be construed as a waiver of any such breach or default or any similar breach or default. 40. Non-Assignment of Agreement. The Subgrantee may not assign, sublicense or otherwise transfer its rights, duties or obligations under this Agreement without the prior written consent of the Division, which shall not unreasonably be withheld. The agreement transferee must demonstrate compliance with the requirements of the project. If the Division approves a transfer of the Subgrantee's obligations, the Subgrantee shall remain liable for all work performed and all expenses incurred in connection with this Agreement. In the event the Legislature transfers the rights, duties and obligations of the Division to another governmental entity, pursuant to Section 20.06,Florida Statutes or otherwise, the rights, duties and obligations under this Agreement shall be transferred to the succeeding governmental agency as if it was the original party to this Agreement. 41. Required Procurement Procedures for Obtaining Goods and Services.The Subgrantee shall provide maximum open competition when procuring goods and services related to the grant-assisted project in accordance with Section 287.057, Florida Statutes. a) Procurement of Goods and Services Not Exceeding $35,000. The Subgrantee must use the applicable procurement method described below: 1. Purchases Up to $2,500:Procurement of goods and services where individual purchases do not exceed $2,500 do not require competition and may be conducted at the Subgrantee's discretion. 2. Purchases or Contract Amounts Between$2,500 and $35,000:Goods and services costing between$2,500 and $35,000 require informal competition and may be procured by purchase order, acceptance of vendor proposals or other appropriate procurement document. b) Procurement of Goods and Services Exceeding $35,000. Goods and services costing over$35,000 may be procured by either Formal Invitation to Bid, Request for Proposals or Invitation to Negotiate and may be procured by purchase order, acceptance of vendor proposals or other appropriate procurement document. 42. Conflicts of Interest. The Subgrantee hereby certifies that it is cognizant of the prohibition of conflicts of interest described in Sections 112.311 through 112.326, Florida Statutes and affirms that it will not enter into or maintain a business or other relationship with any employee of the Department of State that would violate those provisions. The Subgrantee further agrees to seek authorization from the General Counsel for the Department of State prior to entering into any business or other relationship with a Department of State Employee to avoid a potential violation of those statutes. 43. Binding of Successors. This Agreement shall bind the successors, assigns and legal representatives of the Subgrantee and of any legal entity that succeeds to the obligations of the Division of Library and Information Page:12 LSTA Grant Agreem nt(Form DLIS/LSTA01) Chapter 113-2.011(2)(d),Florida Administrative Code, effective(-2(119 Services. 44. Employment of Unauthorized Aliens. The employment of unauthorized aliens by the Subgrantee is considered a violation of Section 274A(a)of the Immigration and Nationality Act(8 USC 1324(a))(as of April 2019), incorporated by reference. If the Subgrantee knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of this Agreement. 45. Severability. If any term or provision of the Agreement is found to be illegal and unenforceable, the remainder will remain in full force and effect, and such term or provision shall be deemed stricken. 46. Americans with Disabilities Act. All programs and facilities related to this Agreement must meet the standards of Sections 553.501 through 553.513,Florida Statutes and the Americans with Disabilities Act of 1990 (ada.gov(as ofApril 2019)), incorporated by reference. 47. Governing Law. This Agreement shall be construed, performed and enforced in all respects in accordance with the laws and rules of Florida. Venue or location for any legal action arising under this Agreement will be in Leon County, Florida. 48. Entire Agreement. The entire Agreement of the parties consists of the following documents: a) This Agreement; b) Project Description(Attachment A); c) Estimated Project Budget(Attachment B); and d) Florida Single Audit Act Requirements (Attachment C). Page:13 LSTA Grant Agrcenznt(Form DLISILSTA01) Chapter 1 B-2.011(2)(d),Florida Administrative Code, ellectivc 6-2019 In acknowledgment of Project Number 19-LSTA-B-01,provided for from funds appropriated in the FY 2019-2020 General Appropriation Act in the amount of$83,991,the Subgrantee hereby certifies that they have read this entire Agreement and will comply with all of its requirements. Subgrantee: Department of State By: t A _ cdte. By• Authorized Official for the Subgrantee Lori LaVerriere, City Manager Amy Johnson, Director City of Boynton Beach Division of Library and Information Services Department of State, State of Florida Typed name and title Typed name and title QP/N am\002 ' \g a oAot QLor / Dld1 Date Date ZIAZ ..`'ice kciA4 49-• '& 44t Sta Witness Witness \ec•r\bex g3 a o c\ D,A7le,- 3, 2 0161 Date Date Aptmovto ioFOM: IF-. A • N!y Page:14 TSTA Grant Agccnrnt(Form I)LI S I SI'A01 C itihtcr 113-2.01 I(2)(d). take('uclr 'Ilcrtive 6-2019 Project Number: 19-LSTA-B-01 Upgrade to RFID Technology ATTACHMENT A Project Description (The project description below was extracted from the original application submitted in March 2019.) The Boynton Beach City Library will upgrade the security and inventory controls of its library collection from Electromagnetic (EM)to Radio-Frequency Identification(RFID). The library staff will be re-tagging the entire library collection. The approximately 140,000 library items include print books, audiobooks, DVDs, Blu-ray and music CDs. Two sets of RFID premium security gates will be installed to work in conjunction with the re-tagged collection. The library will also improve customer service by purchasing three self-check kiosks so that library patrons can assist themselves with paying fines and checking out library material, freeing up staff to assist patrons who need more in- depth services. • Page:15 LSTA Grant Agrccnrnt(Form DLIS/LSTA01) Chapter 113-2.011(2)(d),Florida Administrative Code, eticctive 6-2019 Project Number: 19-LSTA-B-01 Upgrade to RFID Technology ATTACHMENT B Estimated Project Budget Description Grant Funds Cash Match In Kind Match Salaries & Benefits Library Director $0 I $6,777 $0 Assistant Library Director $0 ; $14,668 $0 Library Associate $0 $32,075 $0 Library Page $0 $6,418 $0 Subtotals $0 $59,938 $0 Supplies RFID Tags $18,700 $0 $0 Subtotals $18,700 $0 $0 Equipment RFID Conversion Stations Lease $1,464.60 $0 $0 3 -Bibliotheca 1000 Self Check Kiosks $34,635 $0 $0 2 sets -RFID Security Gates $24,190 $0 $0 Subtotals $60,289.60 $0 $0 Revenue:Contracted Services I Mobile DLA $4,395 $0 $0 Subtotals $4,395 $0 $0 Library Materials IRFID Tag Full disc DVD $606.40 $0 $0 Subtotals $606.40 $0 $0 Totals $83,991 $59,938 $0 Page:16 LSTA Grant Agreenrnt(Form DLIS/LSTAO I) Chapter 1B-2.011(2)(d),Florida Adininisu atii'e Code, effective(-2019 ATTACHMENT C FLORIDA SINGLE AUDIT ACT REQUIREMENTS AUDIT REQUIREMENTS The administration of resources awarded by the Department of State to the Subgrantee may be subject to audits and/or monitoring by the Department of State as described in this Addendum to the Grant Award Agreement. Monitoring In addition to reviews of audits conducted in accordance with 2 CFR 200, Subpart F -Audit Requirements, and section 215.97,Florida Statutes (F.S.), as revised (see Audits below), monitoring procedures may include,but not be limited to, on-site visits by Department of State staff, limited scope audits as defined by 2 CFR 2 §200.425,or other procedures. By entering into this agreement, the recipient agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the Department of State. In the event the Department of State determines that a limited scope audit of the recipient is appropriate, the recipient agrees to comply with any additional instructions provided by the Department of State staff to the recipient regarding such audit. The recipient further agrees to comply and cooperate with any inspections, reviews, investigations or audits deemed necessary by the Chief Financial Officer(CFO)or Auditor General Audits Part I: Federally Funded This part is applicable if the recipient is a state or local government or a nonprofit organization as defined in 2 CFR §200.90, §200.64, and §200.70. 1. A recipient that expends $750,000 or more in federal awards in its fiscal year must have a single or program- specific audit conducted in accordance with the provisions of 2 CFR 200, Subpart F -Audit Requirements. Exhibit 1 to this agreement lists the federal resources awarded through the Department of State by this agreement. In determining the federal awards expended in its fiscal year,the recipient shall consider all sources of federal awards, including federal resources received from the Department of State. The determination of amounts of federal awards expended should be in accordance with the guidelines established by 2 CFR 200.502-503. An audit of the recipient conducted by the Auditor General in accordance with the provisions of 2 CFR 200.514, will meet the requirement of this Part. 2. For the audit requirements addressed in Part I,paragraph 1, the recipient shall fulfill the requirements relative to auditee responsibilities as provided in 2 CFR 200.508-512. 3. A recipient that expends less than$750,000 in federal awards in its fiscal year is not required to have an audit conducted in accordance with the provisions of 2 CFR 200, subpart F -Audit Requirements. If the recipient expends less than$750,000 in federal awards in its fiscal year and elects to have an audit conducted in accordance with the provisions of 2 CFR 200, subpart F -Audit Requirements, the cost of the audit must be paid from non-federal resources (i.e. the cost of such an audit must be paid from recipient resources obtained Page:17 LSTA Grant Agreement(Form DLIS/LSTA01) Chapter I B-2.011(2Xd),Florida Administrative Code, ellective 6-21)19 from other than federal entities). Part II: State Funded This part is applicable if the recipient is a nonstate entity as defined by section 215.97(2),F.S. 1. In the event that the recipient expends a total amount of state financial assistance equal to or in excess of $750,000 in any fiscal year of such recipient(for fiscal years ending June 30, 2017 and thereafter), the recipient must have a state single or project-specific audit for such fiscal year in accordance with Section 215.97,F.S.; Rule Chapter 69I-5 F.A.C., State Financial Assistance; and Chapters Chapters 10.550(local governmental entities)and 10.650(nonprofit and for-profit organizations), Rules of the Auditor General EXHIBIT 1 to this agreement indicates state financial assistance awarded through the Department of State by this agreement. In determining the state financial assistance expended in its fiscal year, the recipient shall consider all sources of state financial assistance, including state financial assistance received from the Department of State, other state agencies, and other nonstate entities. State financial assistance does not include federal direct or pass-through awards and resources received by a nonstate entity for federal program matching requirements. 2. For the audit requirements addressed in Part II, paragraph 1, the recipient shall ensure that the audit complies with the requirements of Section 215.97(8),F.S. This includes submission of a financial reporting package as defined by Section 215.97(2)F.S., and Chapters 10.550(local governmental entities)and 10.650(nonprofit and for-profit organizations), Rules of the Auditor General 3. If the recipient expends less than$750,000 in state financial assistance in its fiscal year(for fiscal years ending June 30, 2017 and thereafter), an audit conducted in accordance with the provisions of Section 215.97,F.S., is not required. In the event that the recipient expends less than$750,000 in state financial assistance in its fiscal year and elects to have an audit conducted in accordance with the provisions of Section 215.97,F.S.,the cost of the audit must be paid from the nonstate entity's resources (ie., the cost of such an audit must be paid from the recipient's resources obtained from other than State entities). The Internet web addresses listed below will assist recipients in locating documents referenced in the text of this agreement and the interpretation of compliance issues. State of Florida Department Financial Services (Chief Financial Officer) http://www.myfloridacfo.com/ State of Florida Legislature(Statutes, Legislation relating to the Florida Single Audit Act) http://www.leg.state.fl.us/ Part III: Report Submission 1. Copies of reporting packages for audits conducted in accordance with 2 CFR 200, Subpart F -Audit Requirements, and required by PART I of this agreement shall be submitted,when required by 2 CFR 200.512, by or on behalf of the recipient directly to each of the following: A. The Department of State at each of the following addresses: Page:18 LSTA Grant Agreement(Foran DLIS/LSTA01) Chapter 1 B-2.0I I(2Xd),Florida Administrative Code, effective 6-2019 Office of Inspector General Florida Department of State R. A. Gray Building, Room 114A 500 South Bronough St. Tallahassee, FL 32399-0250 B. The Federal Audit Clearinghouse(FAC) as provided in 2 CFR 200.6 and section 200.512 The FAC's website prides a data entry system and required forms for submitting the single audit reporting package. Updates to the location of the FAC and data entry system may be found at the OMB website. 2. Copies of financial reporting packages required by PART II of this agreement shall be submitted by or on behalf of the recipient directly to each of the following: A. The Department of State at each of the following addresses: Office of Inspector General Florida Department of State R. A. Gray Building, Room 114A 500 South Bronough St. Tallahassee, FL 32399-0250 B. The Auditor General's Office at the following address: Auditor General Local Government Audits/342 Claude Pepper Building, Room 401 111 West Madison Street Tallahassee, Florida 32399-1450 3. Any reports, management letter, or other information required to be submitted to the Department of State pursuant to this agreement shall be submitted timely in accordance with 2 CFR 200.512, section 215.97 F.S. and Chapters 10.550(local governmental entities)and 10.650(nonprofit and for-profit organizations), Rules of the Auditor General, as applicable. 4. Recipients, when submitting financial reporting packages to the Department of State for audits done in accordance with 2 CFR 200, Subpart F -Audit Requirements or Chapters 10.550(local governmental entities) and 10.650(nonprofit and for-profit organizations), Rules of the Auditor General, should indicate the date that the reporting package was delivered to the recipient in correspondence accompanying the reporting package. Part IV: Record Retention 1. The recipient shall retain sufficient records demonstrating its compliance with the terms of the award(s)and this agreement for a period of five years from the date the audit report is issued, and shall allow the Department of State, or its designee, the CFO, or Auditor General access to such records upon request. The recipient shall ensure that audit working papers are made available to the Department of State, or its designee, the CFO, or Auditor General upon request for a period of at least three years from the date the audit report is issued, unless extended in writing by the Department of State. Page:19 TSTA Grant Agreement(Form DLIS/LSTAO I) Chapter 1B-2.011(2)(d),Florida Administrative Code, effective 6-2019 EXHIBIT- 1 FEDERAL RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: Florida Department of State, Library Services and Technology Act Grant CFDA Number 45.310 Award amount: $83,991 COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS: Code of Federal Regulations, Title 2 Grants and Agreements, Revised January 1, 2014 (2 CFR 2) STATE RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: MATCHING RESOURCES FOR FEDERAL PROGRAMS: If a project requests less than$10,000($0-$9,999)in grant funds, no matching funds are required. All other projects must provide local matching funds that equal a minimum of one-third (1/3)of the amount of federal funds requested or awarded. A library in a county or community with rural status may request a waiver of the match requirements at the time of the grant application in compliance with Section 288.06561, Florida Statutes. Statewide projects coordinated by the Division may have the matching requirement waived. Local matching funds may be in-kind or cash contributions. Expenditure of funds by partners on project-related activities may be used as match. The expenditures must be documented and reported. Local matching funds may not be used on more than one project. Matching funds must be related specifically to the project. Matching fund expenditures may only be made during the project period. Funds expended before or after the project period may not be used as match. The following may not be used as match for grants:Other federal grant funds, volunteer time. SUBJECT TO SECTION 215.97,FLORIDA STATUTES: Not applicable COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS: Not applicable Page:20 LSTA Grant kg-cement(Form DLIS/LSTA01) (Ampler 113-2.011(2Xd),Florida Administrative Code, effective 6-2019 Page 1 oi" 25 Boynton Beach City Library Project Title: Upgrade to RFID Technology Grant Number: 20.1.1s.000.059 Date Submitted: Friday, March 15, 2019 A. Applicant Information Page 1 of 12 a. Organization Name: Boynton Beach City Library J b. FElD: 59-6000282 c. Phone number: 561.742.6390 d. Principal Address: 115 North Federal Highway Boynton Beach, 33435 e. Mailing Address: 115 North Federal Highway Boynton Beach, 33435 f. Website: http://www.boyntonlibrary.org g. Organization Type: Municipal Government h. Organization Category: Library i. County: Palm Beach j. DUNS number: 072247133 1. Applicant Director First Name Craig Last Name Clark Phone 561.742.6390 Email clarkc@bbfl.us 2. Project Manager * First Name https://v,ww.dosgrants.com/GrantApplication/PrintPreview?gid=5776 3/25/2019 Page 2 of 25 Craig Last Name Clark Phone 561.742.6390 Email clarkc@bbfl.us 3. Applicant DUNS number 072247133 4. Public Library has implemented an Internet Safety Education Program? * (,Yes @)No ONot Applicable 5. Rural Economic Development Initiative eligible * (Yes @)No https://www.dosgrants.com/GrantApplication/PrintPreN,iew?gid=5776 3/25/2019 Page 3 of 25 B. Project I n Ormation Page 2 of 12 1. Application Priority * Priority 1 of 1 2. Targeted User Group(s) * Pick at least one but not more than three. Q. Help Children (Persons age 11 and under) Young adults and teens (Persons ages 12-18) Adults 3. Project Service Area * The municipality, county or region the project will serve. .Help The City of Boynton Beach is the primary project service area. We can anticipate that users will also come from adjacent geographic areas of Palm Beach County due to the fact that the Boynton Beach City Library (BBCL) reciprocates lending privileges with most other public libraries in Palm Beach County as required by the State Aid to Libraries Grant. (Attachment 1, Map of Florida with the location of the City of Boynton Beach shown). 4. Project Summary * A concise, stand alone summary of the project. Include the applicant name, who is to be served by the project and what project activities will occur in the project. J&Help The Boynton Beach City Library will upgrade the security and inventory controls of its library collections (approximately 140,000 items) from Electromagnetic (EM) to Radio-frequency Identification (RFID). These library items include print books, audiobooks, DVDs, Blu-ray and music CDs. The library will also improve customer service by purchasing three Bibliotheca self -check 1000 kiosks so that library patrons can assist themselves with paying fines and checking out library material, freeing up staff to assist patrons in the stacks. The library will also tag a new opening day collection. A new library is currently being built along with a new city hall both in one structure. The new building will be a four story, 110,000 square foot complex. The youth library will be a separate space on the first floor of the new building and the adult library will take up the entire second floor space. Both the adult and youth libraries will have unique separate entrances/exits. (see Attachments 2 & 3). The remainder of the building will house City Hall functions including City Clerk, Development, Economic Development, Finance, Procurement, Human Resources, City Manager, City Attorney and Information Technology. https://www.dosgrants.com/GrantApplication/PrintPreview?gid=5776 3/25/2019 Page 4 of 25 There are two steps to this process. The first step is to retag the entire collection with RFID tags. Two conversion machines will be rented for the retagging project for approximately six months. Library staff will retag the entire collection in-house. The second step is to have two sets of RFID security gates installed along with two self -check kiosks installed in the adult area (2nd floor) and one self -check kiosk installed in the youth library (1 st floor). Library users in Boynton Beach and surrounding areas will be able to choose their library materials and seamlessly check out their items independently and pay fines without any staff intervention. They will be able to pay fines using cash or credit card. https://v.-A,w.dosgrants.com/GrantApplication/PrintPreview?gid=5776 3/25/2019 Page 5 of 25 C. introduction Page 3 of 12 Gives an overview of the applicant and establishes who is applying for funds. The information provided in questions 1-6 should be answered for the applicant listed on the project information section. If the project is being implemented by an outlet, member or specific subset of the organization, the information in questions 1-6 can be provided for the specific subset as a part of the response to question 7. 1. Where is the applicant located geographically? Q Help The Boynton Beach City Library is location in the City of Boynton Beach, 13 miles south of West Palm Beach and 65 miles north of Miami near the Atlantic Ocean in coastal Palm Beach County. With a population of 77,702 (American Community Survey, 2017), Boynton Beach is the County's third largest City in Palm Beach County. (see Attachment 1) 2. How many staff members does the applicant have? Q Help 26.5 full-time equalivents 3. How many service outlets does the applicant have? @;Help 4. How many registered borrowers does the applicant have, if applicable? Q,Help 24,143 5. What is the governance of the applicant? (d,Help haps://NN,\N,\N,.dosgrants.com/GrantApplication/PrintPreview?gid=5776 3/25/2019 Page 6 of 25 The Boynton Beach City Library is a department of the City of Boynton Beach municipal government. The organization is led by a City Manager and governed by a Mayor and four City Commissioners. 6. Provide any additional information about the applicant to set the context for the project. This response is optional. (2 Help The City Hall/Library construction project is a public/private partnership. The construction of the new library is expected to be completed in spring 2020. City administration has stated there is very little money available, if any, to purchase any additional furniture or equipment that will be needed in the new library. The Boynton Beach City Library truly needs these grant funds to upgrade these technologies and improve customer service listed in this grant application. https:/hN,NN,NN,.dosgrants.com!GrantApplication/PrintPreview?gid=5776 3/25/2019 Page 7 of 25 D. meed Page 4 of 12 The need section defines the problem to be solved by the project and who the targeted population to be served by the project. The need makes a case for funding the project. 1. Size of the target population * 190,125 2. Who is the target population? Help The target population totals the library's door count from FY2017-2018. Every library user will enter and exit the library through security gates. It is our hope that at least 90% of library users (171,112) will utilize the self -check system to borrow library materials before leaving the library. 3. What are the unmet needs of the target population? Help The target population deserves to experience a higher level of customer service than they are receiving now. By installing three self -check systems will provide the opportunity for 2 FTEs to roam the stacks to better assist library patrons with their needs one on one. Currently, these staff work behind the Customer Service desk. These 2 FTEs will answer important questions to library users and assist patrons in finding needed library materials throughout the library. The Customer Service model will change from passive to proactive. This will provide a better outcome to library users and a better experience. Another unmet need this RFID system will provide is inventory accuracy. Library Administration knows that library materials are stolen. Currently, there is no way to accurately track our loss rate. By installing the new RFID system, library staff can get an accurate inventory at anytime. 4. How are the target population's needs not being met by the library or other community services? Q Help We currently do not have self -check terminals. Staff are forced to remain at the customer services desk to check out library materials. https://NN,ww.dosgranls.com/GrantApplication/PrintPreview?gid=5776 3/25/2019 Page 8 of 25 We owe our tax payers an improved inventory system to ensure their tax money that is invested in the purchasing of library materials is being properly tracked and protected. 5. How does the project relate to the applicant's long range plan or enhance the mission of the organization?'` Q Help The library's mission states, The Boynton Beach City Library provides our customers with the highest quality informational resources and personal service. The project is 100% related to improving personal service by freeing up staff to provide a more proactive customer service experience. The library's service statement in its Long Range Plan states: Knowledgeable library staff anticipates customer expectations and responds by providing relevant resources and current technology with personal service and convenience. By creating a more proactive approach to providing customer service by purchasing this equipment will provide a better end result for our library users. 6. Additional Factors for Consideration / Continuing Project Status Report. Help None https://www.dosgrants.conl/GrantApplication/PrintPreview?gid=5776 3/25/2419 Page 9 of 25 E. Partners Page 5 of 12 1. List all project partners and their roles below. Add as many additional partners as needed. Q Help # Partner Name Partner Role N/A N/A https://N VVw.dosgrants.com/GrantApplication/PrintPreview?gid=5776 3/25/2019 Page 10 of 25 F. activities Page 6 of 12 1. Activities # Activity Name Activity Narrative Activity Outputs 1 Prepare and send out Library Administration will create a PO to 1. Issue PO to purchase purchase order to purchase 170,000 RFID security tags to place 170,000 RFID security tags purchase 170,000 on every unit of library materials in the library's 2. Issue PO to lease two RFID security tags and collection plus additional tags needed for a RFID collection conversion lease two RFID new opening day collection. A PO will also be stationS for a six month conversion stations for issued to lease two RFID collection period a six month period conversion stations so that library staff can Self -check 1000 kiosks, one gates and three effective re -tag the entire library collection. . in the Youth Library on the 2 Re -tag the entire library Four library staff will be responsible managing 1. Re -tag 140,000 library collection - 140,000 and re -tagging the entire collection of 140,000 materials with RFID security items items tags and ship the two leased RFID conversion stations back to the vendor 3 Prepare and send out Receive and have installed two sets of RFID 1. Receive and have PO to purchase two security gates, one at the Youth Library installed three Bibliotheca sets of RFID security entrance/exit on the 1 st floor and a set of Self -check 1000 kiosks, one gates and three security gates on the 2nd floor Adult library in the Youth Library on the Bibliotheca self -check entrance/exit (see Attachments 2 & 3) 1 st floor and two in the Adult 1000 kiosks Library on the 2nd floor (See attachments 2 & 3) 2. List all resources needed and identify which activities they will support. Use a comma to separate Activity numbers. * # Resource Activity Number(s) 1 City of Boynton Beach Procurement staff time 1,3 2 BBCL staff time 1,2,3 3 Shipping costs and insurance 1,2,3 4 Vendor staff time for installation (included in vendor costs) 1,2,3 https://wwNN,.dosgrants.coin/GrantApplication/PrintPreview?gid=5776 3/25/2019 Page 11 of 25 G. Additional Project Information Page 7 of 12 1. Publicity Communications * Describe the plans to promote and publicize the entire project. Indicate who will be responsible for carrying out the publicity activities. How will the target audience be informed about the project? (� Help Per requirements of the City's Grants Policy, the Library's Marketing & Outreach Manager will send out a press release if the grant is awarded. The press release will include the project information, how the project will benefit the library and credit LSTA and the Division of Library & Information Services as required. Press releases are sent out to about 100 media outlets. 2. Sustainability * Describe plans to continue or sustain the project once funding ends. Q, Help The library will budget money annually for the maintenance contracts on the security gates and self -check kiosks. There will also be an annual budget requested to purchase RFID tags. 3. Digital Images Q Help Are digital images being created? (Yes @)No oNot Applicable Are metadata records being added to the statewide database in the Florida Electronic Library? 0Yes @)No If not, provide explanation The grant is for the purchase and installation of equipment and its peripherals only. https://www.dosgrants.com/GrantApplication/PrintPreview?gid=5776 3/25/2019 Page 12 of 25 H. Evaluation Page 8 of 12 The evaluation plan describes how the project will be evaluated as it is implemented. It will also provide the measures to determine the project's success. Outcome The outcome measures changes in knowledge, skills, behavior or condition of the customer as a result of the project. The Division requires at least one required outcome for each project. Select at least one of the required outcome(s) that will best measure the success of the project. Additional outcomes can be added if desired, but are not required. The required outcomes for the grants are: • The targeted population uses information or services that were not previously available. • The targeted population uses technology to get information. • The targeted population demonstrates an increase in their knowledge, skills or abilities. Indicator Indicators show how well the project is meeting an outcome. An indicator answers the question "how do we know that an outcome is achieved?" It is the statistics or data gathered to prove your results. Provide at least one indicator for the outcome. List additional indicators, if needed. Source For each indicator listed, list the who or what that will provide the data that you will use to evaluate the outcomes of the project Method For each source listed above, list the method by which the data used to determine the indicator will be collected. Q Help 1. Evaluation Narrative * Describe who will be responsible for the evaluation and when the evaluation will occur during the project. Describe any questionnaires, surveys, or test instruments to be used. Describe any reports the evaluation will produce. Describe how the evaluation will be used to make changes within the project year. If you wish to include evaluation samples (not required), they can be uploaded in the attachments section of the application. (2 Help Library staff will measure and evaluate three different usage numbers. Two measurement will be done on a monthly basis and the third every six months. These measurements will be reported to the Library Advisory Board. Gate Count = the number of library patrons entering the library. % of Library patrons using the self -check terminals - the number of patrons using the self -check terminals https://Hww.dosgrants.com/GrantApplicatioii/PrintPreview?gid=5776 3/25/2019 Page 13 of 25 will be compared to the number of patrons exiting the library. Inventory - a complete inventory will be completed twice per year to determine the loss rate of library collections. 2. Outcome - Use Of New Information Services * r Not Applicable The targeted population uses information or services that were not previously available. # Indicator Source Method 1 Improved Customer Staff will record each one on one Staff will record the number of Service Experience patron inquiries performed in the stacks patron inquiries in the stacks daily 3. Outcome - Uses Technology * r Not Applicable The targeted population uses technology to get information. # Indicator Source Method 1 Gate Count = the number of Staff will record daily gate Library Staff will record daily library patrons entering the library. counts daily from the 1st and 2nd floor security gates 2 % of library patrons using the self- Run monthly self -check Staff will run reports from check terminals divided by the usage reports administrative reporting software number of patrons exiting the that is included with the self -check library units 4. Outcome - Increase KSAs * 0; Not Applicable The targeted population demonstrates an increase in their knowledge, skills or abilities. # Indicator Source Method https:UNNiN,w.dosgrants.co►n/GrantApplicatiot /PrintPreview?gid=5776 3/25/2019 5. Additional Outcomes # Outcome Indicator Source Method Page 14 of 25 1 Inventory Staff will perform two six month inventories Staff will complete Using an RFID Control each year to determine material toss rate inventories Inventory wand https.//\N-ww.dosgrants.coin/GrantApplication/PrintPreview?gid=5776 3/25/2019 Page 15 of 25 I . Budget Page 9 of 12 The budget explains and justifies the LSTA and matching funds required to implement the project. It should be clearly related to project activities. Each section of the budget is comprised of two required parts: the budget narrative and budget detail of the proposed amounts. The narrative provides a detailed explanation and justification of proposed LSTA and matching expenditures. For each amount listed in the detail, the narrative should show how the amounts were calculated, for both grant and matching (if applicable) funds, i.e., include calculations, unit costs, or breakdown of costs. Q Help If a project requests less than $10,000 ($0-$9,999) in grant funds, no matching funds are required. All other projects must provide local matching funds that equal a minimum of one-third (1/3) of the amount of federal funds requested or awarded. 1. Salaries and Benefits Show combined salaries benefits to be paid to each person employed in the project, or who will be used as match for the project on a separate line. The narrative should indicate what the benefits percentage is for the salaries. Fees and expenses for consultants should be included under the Contractual Services section. For each position listed, provide the full-time equivalency (FTE) based on the local workweek. Salaries and Benefits Detail * # Position Title F.T.E. Grant Funds Cash Match Total 1 Library Director 0.05 $0 $6,777 $6,777 2 Assistant Library Director 0.15 $0 $14,668 $14,668 3 Library Associate 0.50 $0 $32,075 $32,075 4 Library Page 0.50 $0 $6,418 $6,418 Totals: $0 $59,938 $59,938 Salaries and Benefits Narrative Library Director annual salary = $100,405.97 + 35% benefits x 5% = $6,777. Library Director will oversee the entire project from the Procurement process, setting up the RFID library collection conversion systems at two locations (the temporary library building and the stored collection in a warehouse). Director will also act as the grant manager, completing mid -year and final reports to the State Library. Assistant Library Director (Project Manager) annual salary = $72,433.23 +35% benefits x 15% = $14,668. The Assistant Library Director will oversee the project and its staff on a daily basis to make sure tasks are being performed properly. hitps:/hN-A,w.dosgrants.com/GrantApplication/PrintPreview?gid=5776 3/25/2019 Page 16 of 25 Library Associate (Collection Conversion Lead) annual salary = $47,519.34 +35% benefits x 50% = $32,075. The Library Associate will be working full-time for six months to manage the collection re- tagging and database input necessary to match the RFID tag/library material into the Library's ILS system. Library Page (Collection Runner) annual salary =$12,836.10 (no benefits) x 50% = $6,418. This staff member will retrieve collections from the shelves, transfer them to a cart, take them to the Collection Conversion Lead for re -tagging and return the items to the shelf. Total In -Kind staff time salary and benefits = $59,938 2. Contractual Services Include costs for specific services to be performed by an outside organization or individual under contract. Examples include: consultant fees, rentals, advertising, speaker's fees and wiring costs. Briefly describe services to be provided by contract. Help Contractual Services Detail # Description Grant Funds Cash Match Total 1 N/A $0 $0 $0 Totals: $0 $0 $0 Contractual Services Narrative N/A 3. Library Materials Describe type and numbers of materials to be purchased. Q Help Library Materials Detail # Description Grant Funds Cash Match Total 1 N/A $0 $0 $0 Totals: $0 $0 $0 Library Materials Narrative N/A Is the library purchasing materials for the library's collection? OYes ©No littps:llwww.dosgrants.com/GrantApplication/l)rintPreview?gid=5776 3/25/2019 Page 17 of 25 If yes, are bibliographic records being loaded into the statewide database? OYes UNo If no, provide an explanation of why the records are not being loaded. These grant funds are to purchase equipment only, no library materials will be purchased. 4. Supplies Describe the supplies needed for the project. Supplies may include computer supplies, toner, paper, postage, etc. Q Help Supplies Detail # Description Grant Funds Cash Match Total 1 RFID Tags $18,700 $0 $18,700 Totals: $18,700 $0 $18,700 Supplies Narrative These tags are needed for the RFID conversion project. 5. Travel Indicate amounts to be used for travel associated with the project. Any travel conducted with grant or matching funds Must be done in accordance with Section 112.061, Florida Statutes. In the narrative indicate the traveler's position, destination, purpose, and how the travel relates to achieving project purposes. Q Help Travel Detail * # Description Grant Funds Cash Match Total 1 N/A $0 $0 $0 Totals: $0 $0 $0 Travel Narrative N/A 6. Equipment https:/hvww.dosgrants.com/GrantApplication/PrintPreview?gid=5776 3/25/2019 Page 18 of 25 The costs for equipment and furniture to be purchased and used by the project are covered in this category. Examples include computers, desks, and chairs. Include only items with a useful life of at least one year and an acquisition cost of $1,000 or more. Small items of equipment that do not meet this definition should be shown in the "Other" category. List all equipment to be purchased. Describe the type of equipment and explain how equipment will be used to support the project. Q Help Equipment Detail * # Description Grant Funds Cash Match Total 1 RFID Conversion Stations Lease $3,590 $0 $3,590 2 3 - Bibliotheca 1000 Self Check Kiosks $37,635 $0 $37,635 3 2 sets - RFID Security Gates $18,990 $0 $18,990 Totals: $60,215 $0 $60,215 Equipment Narrative Two RFID conversion stations will be leased for a six month period. Two are needed due to library collections being in two different locations. Two sets of RFID Security Gates will be purchased and installed at two different library exits. 7. Other Include costs for any items that do not fall under the categories above. Some examples include printing and small equipment costing less than $1,000. Help Other Detail * # Description Grant Funds Cash Match Total 1 Shipping & Handling RFID Tags & $1,831 $0 $1,831 Conversation Stations 2 Shipping & Handling Security Gates & $3,245 $0 $3,245 Self Check Kiosks Totals: $5,076 $0 $5,076 Other Narrative Estimated Shipping & Handling httpsJ/Nvww.dosgrants.com/GrantApplication/PrintPreview?gid=5776 3/25/2019 Page 19 of 25 Total LSTA Request: $83,991 Total Matching Funds: $59,938 htips://vA-A7w.dosgrants.com/GrantApplication/PrintPreview?gid=5776 3/25/2019 Page 20 of 25 J. Scope of Work and Deliverables Page 10 of 12 1. Scope Of Work * Provide the wording for the Scope of the Work that will be incorporated into the grant agreement. Write the Scope of Work based on the activities proposed in the application. Q Help Background — Boynton Beach City Library (BBCL) currently uses a ten year old EM security gate system with two sets of security gates. They are no long covered by a maintenance agreement. The library also ceased using an old self -check system that no longer worked well due to outdated components and lack of maintenance availability. These systems are outdated and do not have any type of library collection inventory control capability. The new City Hall/Library building is scheduled to be completed in the spring of 2020. The library will need to purchase and install a new security system that has a library collection inventory component and three self -check systems. Procurement Part One — BBCL will issue a Purchase Order to purchase 170,000 RFID tags and to lease two RFID Conversion Stations for six months plus shipping and handling. This procurement process will begin in September 2019. (See Attachment 4 - RFID Conversion Quote) Upon delivery of the RFID tags and conversion stations, library staff will begin the process of re -tagging the entire library collection. It will take six months to complete. Procurement Part Two — BBCL will issue a Purchase Order (PO) to purchase two sets of Bibliotheca RFID Premium Security Gates. The PO will also include three Bibliotheca Self Check 1000 Kiosks. (see Attachment 5 - Premium Gate & Self -Check Quote). Upon delivery of the security gates and self -check kiosks, they will all be installed and ready for the library's grand opening in spring 2020. 2. Deliverables Provide the deliverables that will be delivered prior to each payment, based on planned activities and Scope of Work. Then provide the performance metrics or documentation that will be used to prove each deliverable has been met. The deliverables and performance metrics will be incorporated into the grant agreement. Payment one (25% of award) is an advance payment; it does not require deliverables. Q Help Payment Two Deliverables * BBCL will issue a Purchase Order to purchase RFID tags and to lease two RFID Conversion Stations for six months plus shipping and handling. This procurement process will begin in September 2019. RFID Tags and RFID Conversion Stations are delivered. Packing lists will be uploaded into grants system as proof of deliverable. Payment Three Deliverables https:H,Arxvw.dosgrants.com/GrantApplicatioii/PrintPreview?gid=5776 3/25/2019 Page 21 of 25 Library staff will complete the process of re -tagging the entire library collection. This process will take six months to complete. Entire library collection will be re -tagged with RFID tags. The two conversation stations will be shipped back to vendor. Shipping receipts will be uploaded into grants system as proof of re -tagging project being completed and proof of deliverable. Payment Four Deliverables * BBCL will take delivery of the RFID Security gates and three self check kiosks. Packing lists will be uploaded into grants system as proof of deliverable. Payment Five Deliverables * Upon delivery of the RFID Security gates and three self check kiosks will be installed and in working order. Photographs will be uploaded into grants system showing security gates and self -check systems in use as proof of deliverable https://www.dosgraiits.com/GrantApplication/PriniPreview?gid=5776 3/25/2019 K. Certifications and Attachments Page 11 of 12 1. Debarment Form * File Name Page 22 of 25 File Size Uploaded On View (opens in new window) Debarment Certification Form.pdf 252 [KB] 3/15/2019 5:39:14 PM View file 2. Federal Funding Accountability and Transparency Act (FFATA) * File Name File Size Uploaded On View (opens in new window) FFATA Certification Form.pdf 217 [KB[ 3/15/2019 5:39:14 PM View file 3. Internet Safety Certification Form. Applies only to public libraries. File Name File Size Uploaded On View (opens in new window) CIPA Compliant Certification Form.pdf 188 [KB] 3/15/2019 5:39:14 PM View file 4. Lobbying Activities Form File Name File Size Uploaded On View (opens in new window) Lobbying Disclosure Form.pdf 251 [KB] 3/15/2019 5:39:14 PM View file 5. Support Materials (optional) https://NvNN'W.dosgrants.com/Gran(Application/Printl)re\,iew?gid=5776 3/25/2019 Page 23 of 25 File Title Description Size Type View (opens in new window) Attachment 1 - Map of Florda Attachment 1 - Map of 95 View file Showing Boynton Beach.docx Florida Showing [KB] Boynton Beach Attachment 2 - First Floor Youth Attachment 2 - 1st Floor 795 View file Library Floor Plan.pdf Youth Library Floor Plan [KB] Attachment 3 - Second Floor Attachment 3 - 2nd 756 View file Adult Library Fioorplan.pdf Floor Adult Library Floor [KB] Plan Attachment 4 - Boynton Beach Attachment 4 - RFID 76 View file City Library (FL)_RFID Conversion Quote [KB] Conversion Quote.pdf Attachment 5 - Boynton Beach Attachment 5 - RFID 75 View file City Library (FL)_Premium Gates Security Gates & Self- [KB] & Self -check Kiosks.pdf Check Quotes hltps:l/\N7NN,w.dosgrants.com/GrantApplication/PrintPreview?gid=5776 3/25/2019 Page 24 of 25 L. Review and Submit Page 12 of 12 1. Review and Submit 7 1 hereby certify that I am authorized to submit this application on behalf of Boynton Beach City Library and that all information indicated is true and accurate. I acknowledge that my electronic signature below shall have the same legal effect as my written signature. I am aware that making a false statement or representation to the Department of State constitutes a third degree felony as provided for in s. 817.155, F.S., punishable as provided for by ss. 775.082, 775.083, and 775.084. Guidelines Certification rj I hereby certify that I have read and understand the guidelines and all application requirements for this grant program as outlined under section 257. 12-15, Florida Statutes and 1B-2.01 1, Florida Administrative Code. Signature (Enter first and last name) Craig Clark https:/him,w.dosgrants.com/GrantApplication/PrintPreview?gid=5776 3/25/2019 Page 25 of 25 htips://wwv,..dosgrants.com/GrantApplication/PrintPreview?gid=5776 3/25/2019 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION LOWER TIER COVERED TRANSACTIONS This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 45 CPR 1183.35, Participants' responsibilities. The regulations were published as Part VII of the May 26, 1988 Federal Register (pages 19160-19211). Copies of the regulations may be obtained by contacting the person to which this proposal is submitted. (BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE) (1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. (2) Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Lori LaVerriere, City Manager ame an rt a of Atithon'zed Representative - -- - - �- L% 3114119 --- — -- - - rgnature EO Form GCS -009, 6188 Federal Funding Accountability and Transparency Act (FFATA) Reporting Name of Organization: City of Boynton_Beach. Boynton Beach City Library ___ DUNS Number: 072247133 Check one of the following: X The organization does not meet the applicability requirements to report the total compensation of the top five subgrantee executives and will not report total compensation for the preceding completed fiscal year. The organization meets the applicability requirements to report the total compensation of top five subgrantee executives for the preceding completed fiscal year. Name Total Compensation 1 2. 3. 4. 5. r Signature (Official who can verify status of information provided) _Lori LaVerriere, City Manager Print Name and Title March 14, 2019 Date Florida Department of State Division of Library and Information Services INTERNET SAFETY CERTIFICATION FOR APPLICANT PUBLIC LIBRARIES PUBLIC ELEMENTARY AND SECONDARY SCHOOL LIBRARIES, and CONSORTIA WITH PUBLIC: AND/Olt PUBLIC SCHOOL LIBRARIES As the duly authorized representative of the applicant library, I hereby cetrtify that the library is (check only o►re q lhe,f►IlowinA, boxes) R. [X� CIPA Compliant (The applierml libraq has complied with the reyuiremenl.5 u� Section 9134(fit1) of the Lib)-o►y Se► -vices and 1echnoloan! AcIJ `e B. ❑ The CIPA requirements do not apply because no funds made available under the I.STA program are being used to purchase computers to access the Internet. or to pay for direct costs associated with accessing the Internet. Signatur o Authorised Representative Craig Clar Printed lame of Authorized Representative Library Director Title of Authorized Representative 3/14/19 Date Boynton Beach City Library name of Applicant Library/Program Approved by01MB 03414-0046 DISCLOSURE OF LOBBVING ACTIVITIES Complete this forni to disclose lobbying activities pursuant Its 31 US l- 1352 (See reverse for public burden disclosure ) 1. Tape of Federal Action: 2. Status of Federal Action: 3. Report Type: Ela. contract � b. grata a. bid/offer/application a initial tiling h initial a%%ard b, material change c. Cooperative agrecnscnt c post -award d. loan For Material (h:ntge only: C. loan guarantee f. loan insurance year quarter_ date of last rep)rt___- -_ 4. Name and Address of Reporting Entity: S. If Reporting Entity in No. 4 is Subacrardee. FnIer Name ❑ Prime ❑ Suhaw°ardee and Address of Prime: 'rier - Congressional District, ijbrusrn: Congressional District, ijknuv it: 6. Federal UepartmcTTU:lgrncy: 7. Federal Program Name/Description: (PDA Number. I%rrppltcahla--- 8. Federal Action Number, if known: 9. Award Amnunl, i/knrnrn S 10. a. Name and Address of Lobbying Entil) b. Individuals Performing Services (including n(/dress if (if individual. !n -sr name, firs(!tame•. MI) different,frutn No, 1&1) (last name, first rtunte ,tlll: NA A'A (oitacb Cotuinttation Sheeifa) SF-M.A. i net e3scrt •) II. Information requesleJ through flits form i> authorieeJ b>title 31 l.ti.C. signature:__ '�- section 1352. This disclosure of lobbying activities is a material I rint Nante: representation of fact upon which reliance was placed by The tier above when this transaction Mas atude or entered into. This disclosure is required pursuant to 31 1'.S.('. 1352. This information will be regre ported to Cons% title: semi-annually and will be available for public inspection. Am person whu fails to rile the required disclosure %hull be subject to a civil penalty of not 'I'elephptle Na.' Dale;' less than 510,000 and not more than SItio.000 for each such failure. _ — ---- �� -- Federal Use Only: Ault,tirxd tar Local Reproduction Standard Finn - LLL IRs - - 97) Page 1 of 2 DEP 55-221 (01.01) Boynton Beach v W, v.a: s . _ ...Al LJ , cr _ HASKELL - - � -- `ate_ _ - A. ' _ _ '" - _�� - •,. .� .m.,� m- 4?f a05 S $: 5 =� CITY HALL & LIBRARY - 1 - 15T LEVEL OVERALL Al •uw w•n •, ...---- — --- 'wY`r.-�«,�—tom—`�.--�� FURNITURE PLAN_ �M:il •o � ID.301 t l ME .HASKELL CM HALL & LIBRARY 2ND LEVEL OVERALL FURNITURE PLAN 10.302 ill bibliotheco Customer Official System Quote Quote Date: 03/15/2019 Quote Number: QUO -1 1 1 145-Z6V2, Rev: 1 Customer Bill To: Boynton Beach City Library - Main 208 S Seacrest Blvd Boynton Beach FL 33435 United States of America clarkc@bbfi.us Tel: (561) 742-6390 Quote Details RFID Conversion Location Information: Boynton Beach City library - Main - Boynton Beach City Library Craig Clark 208 S Seacrest Blvd Boynton Beach FL 33435 United States of Americo Sales Contact: Robert Cordero Sales Phone: +1-678-336-7980 ext. 113 Sales Email: r.cordero@bibliotheco.com Prices are in US Dollars Quote expires (60) days from Quote Date above. Additional Details AN prices including Service and Maintenance do not include any applicable sales tax. H tax exempt, A copy of Tax Exemption Certificate is required with purchase order for all tax-exempt customers. Terms are NET 30 Days from Date of Invoice. Invoice is generated at the time of Shipment. Quotations are good for 60 days. AN dates are based on ship dates. Order must ship within the 60 -day window. After 60 days, quotation expires. Contact Sibliotheco for a New Quotation, A 20% restocking fee, in addition to in -bound and out -bound shipping, will be charged for oil returns. GST/HST NO 659257321RT0001 — — — — — — -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — -- — — — — — — — — — — — — — Bibliotheca, LLC Phone No - 877-207-3127 3169 Holcomb Bridge Road, NW, Suite 200, Fax No - 1-877 689 2269 Norcross, GA 30071, USA wwW.bibliotheca.com Page 1 of 2 If applicable, the hardware and software includes 12 -month warranty, set-up and configuration Item ID Item Type Quantity Sale Price Sub Total TAG000010-000-US RFID tog"m square (2,000/Roll) 85 $220.000 $18,700.00 SER901 178 -000 -US RFID conversion Station Rental 6 months 2 $1,795.000 $3,590.00 SHP000001-000-US Shipping and Handling 1 $1,830.570 $1,830.57 Shipping is estimated on one receiving location, unless otherwise noted, and on current rates and proposal. Total $24,120.57 (less Sales Tax): Additional Details AN prices including Service and Maintenance do not include any applicable sales tax. H tax exempt, A copy of Tax Exemption Certificate is required with purchase order for all tax-exempt customers. Terms are NET 30 Days from Date of Invoice. Invoice is generated at the time of Shipment. Quotations are good for 60 days. AN dates are based on ship dates. Order must ship within the 60 -day window. After 60 days, quotation expires. Contact Sibliotheco for a New Quotation, A 20% restocking fee, in addition to in -bound and out -bound shipping, will be charged for oil returns. GST/HST NO 659257321RT0001 — — — — — — -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — -- — — — — — — — — — — — — — Bibliotheca, LLC Phone No - 877-207-3127 3169 Holcomb Bridge Road, NW, Suite 200, Fax No - 1-877 689 2269 Norcross, GA 30071, USA wwW.bibliotheca.com Page 1 of 2 ill bibliotheco" tronsformitlg libraries Customer Official System Quote Submit Purchase Order by fox to 877-689-2269 or by email to orders-us@bibliotheca.com. Accepted By: Accepted Date: Customer Purchase Order Number: ---------------------------------------------------- BlIblioiheca, LLC Phone No - 877-207-3127 3169 Holcomb Bridge Road, NW, Suite 200, Fax No - 1-877 689 2269 Norcross, GA 30071, USA www.bibliotheco.com Page 2 of 2 ill bibliothecd icI lihrrl! t- `- Customer Official System Quote Quote Date: 03/14/2019 Quote Number: QUO- 10 1 292-NOG7, Rev:0 Customer Bill To: Boynton Beach City Library - Main 208 S Seacrest Blvd Boynton Beach FL 33435 United States of America clarkc@bbfl.us Tel: (561) 742-6390 Quote Details Premium Gates & selfCheck 1000 w/ Cash & Coin Location Information: Boynton Beach City Library - Main - Boynton Beach City Library Craig Clark 208 S Seacrest Blvd Boynton Beach FL 33435 United States of America Sales Contact: Robert Cordero Soles Phone: +1-678-336-7980 ext. 1 13 Sales Email: r.corderoGbibliotheco.com Prices are in US Dollars Quote expires (60) days from Quote Date above. Additional Details AN prices including Service and Maintenance do not include any applicable sales tax. It tax exempt, A copy of Tax Exemption Certificate is required with purchase order tar all tax-exempt customers. Terms hue NET 30 Days from Date of Invoice. Invoice is generated of the time of Shipment. Quotations are good for 60 days. AN dates are based on ship dates. Order must ship within the 60-doy window. After 60 days, quototion expires. Contact Bibliotheca for a New Quotation. A 20% restocking fee, in addition to in -bound and out -bound shipping, will be charged for off returns. GST/HST W 859257321RT0001 — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — -- — — — — — — — — — — — — — Bibliotheca, LLC Phone No - 877-207-3127 3169 Holcomb Bridge Road, NW, Suite 200, Fax No - 1-877 689 2269 Norcross, GA 30071, USA www.bibliotheco.com Page 1 of 2 N applicable, the hardware and software Includes 12 -month warranty, set-up and configuration Item ID Item Type Quantity Safe Price Sub Total SCK600003-001-US selfCheck 1000 white with coin & note (US) 3 $12,545.000 $37,635.00 GAT400010-001-US RFID gate Direct mount, 1 aisle 2 $9,495.000 $18,990.00 SHPOOODOI-000-US Shipping and Handling 1 $3,245.000 $3,245.00 Shipping is estimated on one receiving location, unless otherwise noted, and on current rates and proposal. Total $59,870.00 (Less Sales Tax): Additional Details AN prices including Service and Maintenance do not include any applicable sales tax. It tax exempt, A copy of Tax Exemption Certificate is required with purchase order tar all tax-exempt customers. Terms hue NET 30 Days from Date of Invoice. Invoice is generated of the time of Shipment. Quotations are good for 60 days. AN dates are based on ship dates. Order must ship within the 60-doy window. After 60 days, quototion expires. Contact Bibliotheca for a New Quotation. A 20% restocking fee, in addition to in -bound and out -bound shipping, will be charged for off returns. GST/HST W 859257321RT0001 — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — -- — — — — — — — — — — — — — Bibliotheca, LLC Phone No - 877-207-3127 3169 Holcomb Bridge Road, NW, Suite 200, Fax No - 1-877 689 2269 Norcross, GA 30071, USA www.bibliotheco.com Page 1 of 2 M bibliotheca Customer Official System Quote Submit Purchase Order by fox to 877-689-1269 or by email to orders-us@bibliotheco.com. Accepted By: Accepted Date: Customer Purchase Order Number: --———————————————————————————————————--————————————— Bibliotheca, LLC Phone No - 877-207-3127 3169 Holcomb Bridge Road, NW, Suite 200, Fax No - 1-877 689 2269 Norcross, GA 30071, USA www.bibliotheco.com Page 2 of 2