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Minutes 06-26-18 MINUTES PLANNING AND DEVELOPMENT BOARD COMMISSION CHAMBERS, CITY HALL 100 E. BOYNTON BEACH BOULEVARD, BOYNTON BEACH, FLORIDA TUESDAY, JUNE 26, 2018, 6:30 P.M. PRESENT: STAFF: David Katz, Chair Mike Rumpf, Planning & Zoning Director Kevin Fischer, Vice Chair Colin Groff, Assistant City Manager Susan Oyer Shannon Bridgeman, Assistant City Attorney Trevor Rosecrans Rebecca Harvey, Sustainability Coordinator Ryan Wheeler Amanda Bassiely, Planner II Floyd Zonenstein Andrew Mack, Director of Development Lucas Vogel, Alternate Lisa Tayar, Recorder, Prototype, Inc. Malcolm Gropper, Alternate ABSENT: Stephen Palermo Chair Katz called the meeting to order at 6:30 p.m. 1. Pledge of Allegiance 2. Roll Call Roll was called, and it was determined a quorum was present. 3. Agenda Approval Motion made by Ms. Oyer, seconded by Mr. Zonenstein, to approve the agenda. In a voice vote, the motion passed unanimously (7-0). Chair Katz noted that before New Business is addressed, Rebecca Harvey, Sustainability Coordinator, would be giving a presentation. 4. Approval of Minutes from Planning and Development Board Meeting Minutes — None 5. Communications and Announcements: Report from Staff Mr. Rumpf reported the Commission's agendas: Meeting Minutes Planning and Development Board Page 2 June 26, 2018 • June 19th City Commission Meeting included approval of Gas Station Regulations, various code amendments and uses, as well as the municipal services and infrastructure site standards regulations were all approved on first reading. Wawa Future Land Use and Zoning Items were approved, conditional site plan was tabled so that the final approval occurs simultaneously with the handling of the second reading of the ordinances for future land use and zoning. Also approved was the privately initiated Dog Activity World conditional use. Two tower items previously reviewed, detached from parent item involving towers and rights of way, being handled under separate ordinance (Amateur Radio item and Wireless Communication Facilities item), were both approved. Chair Katz clarified that the Wawa site plan included the two additional handicap spaces. Chair Katz asked Rebecca Harvey, Sustainability Coordinator, give a presentation to address environmental concerns by Board Members in terms of developers. Ms. Harvey spoke to the re- elevating of the Sustainability Program that has been in the City for a number of years. Highlights were: • Department is framed within the Climate Action Plan, which is being revised and reorganized • Legacy of many initiatives addressing sustainability and resilience for more than a decade: o Thirteen goals o Thirty objectives 0 100 separate initiatives • Four main categories for goals: o Climate change mitigation in City Operations o Climate change mitigation in the community o Climate adaptation, both community and City o Leadership and Administration • Current projects: o Solar PV training (National Renewal Energy Laboratory (NREL)) o Green building initiatives in City buildings in the Town Square project o Revising (for second reading) Bike Sharing Ordinance o Revising Energy Edge Rebate Program o Evaluate option to fund Sustainability and Resilience Programs on an ongoing basis • Among 100 initiatives in Climate Action Plan: o Comprehensive review of City's LDRs for sustainability o Possibly develop section on Sustainability as incentives for developers • Move forward with more specific and focused ordinances, such as: o Developing interest of community and Staff re: cool roofs o Rebates for reflective roof materials in Energy Edge program as currently required in low-income housing grants Meeting Minutes Planning and Development Board Page 3 June 26, 2018 Mr. Fischer wondered if there has been coordination with other interested cities regarding the bike share companies being considered. Ms. Harvey noted West Palm Beach already has an operating bike share company, Sky Bike, who has approached Boynton Beach as well as other neighboring cities. Working on ordinance to get ahead of the curve to determine what the requirements are in case other companies want to make proposals. Ms. Oyer addressed the following: • Lack of shade trees, too many palm trees, would like to see something in ordinances requiring shade trees • Parking lot problem, return of shade trees in the ordinances • Warm solar lighting that more closely mimics natural lighting • Xeriscaping • Electric car charging stations • White roofs (every house in Boynton Beach used to have them) • Increase greenspace requirements (Boynton Beach lowest in area) Mr. Rosecrans wondered if Arts in Public Spaces can be offset with some kind of sustainability contribution, maybe for Government Conservation Land Acquisition or something similar. Ms. Harvey said separate funding streams are being sought for resiliency and sustainability initiatives, will be talking about options that don't involve the art ordinance specifically. Chair Katz asked what the holdup might be bringing forward the ordinance regarding cool roofs. Ms. Harvey is unsure that it has ever been proposed, though only here ten months, doesn't know what the holdup may be. Perhaps there are issues with home owners and developers making it mandatory. New mandate could be for new or re-roofing; perhaps involving a rebate for cost increase. Mr. Groff added that Staff does as directed by the Commission. A work group approach would be used, where all different parties are brought together to put the policy in place. Chair Katz next asked about incentives mentioned for developers. Ms. Harvey talked about the Energy Edge Rebate Program that incentivizes homeowners and business owners. Funds are collected from permits that are intended to go back out to the community, which includes developers as well as home and business owners. Discussing more ways to incentivize more sustainable development. Chair Katz,referencing the recent move of Publix from a location where the parking lot had shade trees to one that does not, wondered if the City could look into mandating islands with shade trees be created. Mr. Rumpf commented that Staff is cautious when applying current standards to non- conforming sites. Typically, the system requires upgrading when there is a major site plan modification. Ms. Oyer noted that there are currently no white shingles available; perhaps as a City, manufacturers could be approached to create a product available to roofers to meet City requirements. Ms. Harvey is still researching alternatives on Solar Reflective Index (SRI) requirements in other areas to bring to Boynton Beach. Meeting Minutes Planning and Development Board Page 4 June 26, 2018 Mr. Rumpf took this opportunity to educate the Board on processes and standards. Staff has begun to incrementally insert smart growth-sustainable provisions into the Code(e.g., sustainable parking requirements), such as cool roofs, tree canopies, and charging stations. Among other opportunities being taken are aeration purposes for water retention areas such as at the Galaxy School. 6. Old Business —None 7. New Business A. Approve Boynton Beach Fire Station#1 (NW SP 17-002) to allow construction of a two-story, 9,700 square foot fire station and 5,630 square foot District Energy Plant with associated site improvements on a 0.65-acre parcel, located at the NE corner of NE 1st Street and NE 1st Avenue in an R-3 (Multifamily) zoning district. Applicant: City of Boynton Beach. B. Approve Boynton Beach Fire Station #1 Community Design Appeal (CDPA 17- 004) from Chapter 4, Article III, Section 3.I.1., screening of rooftop equipment visible from within 600 feet, to allow rooftop cooling towers as designed for a District Energy Plant. Applicant: City of Boynton Beach. Ms. Bassiely addressed both items together for the new site for Fire Station 41 with a brief summary of the Staff Report and Site Plan Review. This is a Community Design Appeal for equipment (cooling towers) being stored on the roof, which is not visible from adjacent rights of way, but is visible from certain locations within the 600 ft. radius that don't have trees and buildings blocking the view. Colors as shown are beige and white with some red accents, but are still under review. Staff recommends approval; however, there are several updates on conditions: revised CRA section language re: undergrounding poles and utilities. Attorney Bridgeman swore in any Staff or public who may wish to testify with respect to the following items; however, no members from the audience spoke at this time. Mr. Fischer noticed on the site plan, with respect to set backs and lot coverage an asterisk that noted it was not meeting those standards but a code amendment is pending; wonders where this currently is in the process. Ms. Bassiely said it went to first reading at City Commission and is waiting on final approval(which will be before this project). Mr. Wheeler noted 11 parking spaces required, but only sees seven plus one interior on the site plan. Ms. Bassiely says this project is working in conjunction with the Town Square Project and the remaining spaces will be provided in the northern garage of the Town Square Master Plan. Ms. Oyer commented on the landscaping and efforts to have plantings that encourage all stages of butterflies, also suggesting Sweet Almond plants to provide nectar. However, questions 112 ficus shrubs instead of native plants. Ms. Bassiely was just informed that those ficus shrubs are going to be changing. Mark Rickards, Kimley-Horn, stated they are happy to change those, and has no objections to adding Sweet Almond. This was made a condition of approval. Also noted was the location of the wildflower garden along the northern property line. As regards to the car charging Meeting Minutes Planning and Development Board Page 5 June 26, 2018 stations, Mr. Rickards noted there are two chargers in the CRA parking lot, still some discussion as to where they may ultimately be as there needs to be enough parking for fire department shift changes. Car charging stations won't be put on the parallel parking spots; however, in future, some could be converted. Ms. Bassiely said there will be some located in the Town Square Garage. Chair Katz wondered about the size of the parcel the fire station is currently on and if there is a handicapped spot there; Ms. Bassiely said there is one planned. Mr. Gropper asked about the District Energy Building's purpose. Mr. Groff explained the new utility that the City is starting to serve the whole Town Square Project with chilled water, which is a very efficient way to air condition buildings; however, a plant is needed to provide the cold water to be pumped throughout the Town Square, all buildings,public and private(plus some off- site developments). Sustainably, it is 427 out of the Top 100 things to do to reduce greenhouse gases. Motion made by Mr. Wheeler, seconded by Ms. Oyer, to approve Boynton Beach Fire Station #1 (NW SP 17-002)to allow construction of a two-story, 9,700 square foot fire station and 5,630 square foot District Energy Plant with associated site improvements on a 0.65-acre parcel, located at the NE corner of NE 1st Street and NE 1st Avenue in an R-3 (Multifamily) zoning district, subject to all conditions of approval. In a voice vote, motion passed unanimously (7-0). Motion made by Ms. Oyer, seconded by Mr. Wheeler, to approve Boynton Beach Fire Station #1 Community Design Appeal (CDPA 17-004) from Chapter 4, Article III, Section 3.I.1., screening of rooftop equipment visible from within 600 feet, to allow rooftop cooling towers as designed for a District Energy Plant, with conditions of approval, including Sweet Almond being used where possible. In a voice vote, motion passed unanimously (7-0). 8. Other—None 9. Comments by Members —None Ms. Oyer discussed financial disclosure paperwork difficulties; financial disclosures for last year have been amended, and this year's has been submitted with City Attorney's suggested request. Mr. Wheeler announced this will be his last meeting with the Board as he is moving from the City, and thanked all City Staff and fellow Board Members. 10. Adjournment Upon motion duly made and seconded, the meeting was adjourned at 7:10 p.m. [Minutes prepared by M. Moore,ProtoType-Inc.]