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Minutes 12-03-18 MINUTES OF THE SENIOR ADVISORY BOARD REGULAR MEETING HELD AT INTRACOASTAL PARK CLUBHOUSE, 2240 N. FEDERAL HIGHWAY BOYNTON BEACH, FLORIDA, ON MONDAY, DECEMBER 3, 2018, AT 2:00 P.M. PRESENT: Marsha Bionta, Chair Antonio ill taro Margaret Newton Jennifer Gomez Lawrence Siegel (arrived 2:32 p.m.) ABSENT: Jean Young Andrew Richardson Terry liames, Vice Chair Alison Black 1. Call to Order Chair Biota called the meeting to order at 2:20 p.m. 111. Pledge of Allegiance. The members recited the Pledge to the Flag. 111111. Approval of Agenda 1. Additions, Deletions, Corrections 2. Adoption Chair Bint a noted Larry Siegel is a new Board Member and most of the Board members have met him already at the Center. Chair Bionta announced Jean Young has left the Board and will not renew her membership. She also provided updated email addresses. IV. Attendance Attendance was taken. A quorum was present. Meeting Minutes Senior Advisory Board Boynton each, Florida December 3, 2018 V. Approval of Minutes Chair Bionta noted the Clerk was not present at the meeting and Ms. Newton took some brief minutes. They will have minutes at the next meeting. VII. Unfinished business Chair Bionta advised she reached out to the 55+ communities and inquired if other members reached out to other communities. Mr. Villatoro inquired what they would ask and learned the purpose of contacting the communities was for the to know there is a Senior Advisory Board and any concerns of the residents and establish a contact. The members would be liaisons for their community and the Board. Mr. Villatoro commented he was only successful with Boynton Bay Apartments and they requested further information be forwarded. Currently, the liaison is Brent Rolle, Recreation Supervisor, and the information has to come from the City. The first step was to get the information out so members could contact communities and if the City needed the Board to distribute information, they would have the information. The Health Fair was part of that. Ms. Gomez tried talking to residents, property management companies, and title attorneys handling closings in senior communities, and has not had much success. Ms. Newton had already spoken with the Heart of Boynton Community. Chair Bionta thought it was important to build a rapport with the various communities. Chair Bionta requested all members turn in their ethics training. The training is about an hour long. I . News Business A. Welcome new member B. Health Fair Result of Survey Chair Bionta commented Board Members Margaret Newton, Jean Young, Jennifer Gomez and she attended the Health Fair. They created a questionnaire, had the City review it and make changes and then they distributed it. There were a lot of people there. They had a table set up where individuals could complete the survey. Some individuals just wanted to talk. Staff tallied all the results, which were distributed to the members. Attendees were from Boynton, Delray and West Palm each as well as Lake Worth. They of a pretty good sampling. Chair Bionta reviewed the results as contained in the handout. She noted there was also an interpreter there to accommodate the deaf community. (Larry Siegel arrived 2:32 p.m.) 2 Meeting Minutes Senior Advisory Board Boynton each, Florida December 3, 2018 Chair Bion ta welcomed Mr. Siegel to the Board. Mr. Siegel explained he is primarily a university-based educator. He teaches at Palm each State College, a nursing school in West Palm and he is a clinical sexologist. The focus of his work over the last few years has been with seniors and issues relating to dementia. Chair Bionta explained the Unfinished Business they had been discussing was to contact senior communities to ensure the Board has valid contacts, and senior communities know the Board exists. Chair Bion ta explained they had created a survey, is was used at the Senior Health Fair and the Board will share the survey results with the City. The survey contained five questions: • What Boynton each Community do you call home? • What are your concerns for seniors in Boynton Beach? • What information would be helpful regarding these concerns? • What City programs do you participate in and have found beneficial? • What programs would you like to see offered or learn more about? She reviewed the results as contained in the meeting backup. Ms. Gomez noted the Library has some activities that may be of interest to seniors. Mr. Siegel commented the Board could have all the resources and information, but the key is how to get the information to them to access. Having a place to post information was suggested. Ms. Newton understood that was the concept to contact the 55+communities. The information could be emailed to the communities and they could include it in their newsletters. Chair Bionta thought it was a good health fair. It is always a great thing and there is a wealth of information at the fairs. Mr. Siegel thought any seniors want volunteer and mentoring opportunities. He thought they may be able to get seniors to read at to time, noting it is important to feel useful. Healthier Boynton each. Ms. Newton explained Healthier Boynton each was funded for five years by Palm Health Care for the 33435 zip code. She was glad to see the members made it to the Healthier Boynton each dinner and that it was well attended. She announced there would be another competitive grant opportunity. Palm Health Care will distribute $25,000 in grants in the 33435 zip code area and the specifications will be issued in March. Palm Health Care was so impressed with what was occurring, that they agreed to fund another round of grants. Ms. Newton thought it was a perfect venue for the Board. Any group affiliated with the City of Boynton each and working in the 33435 zip code area will be eligible to apply. The center of the grant is caregiving, but it is not just about the elderly. It has to do with anyone and anything, even youth. 3 Meeting Minutes Senior Advisory Board Boynton Beach, Florida December 3, 2018 Last year, there were five $10,000 grants distributed, two or three $3,000 grants distributed and two others that she was aware of that were $2,500 grants. The current grant period expires December 31 st. Ms. Newton noted when talking about the deaf population, she was impressed the deaf community is quite forthright about their needs. She hoped the Board could think of some kind of project the Board may want between $5,000 and $2,500. Ms. Newton clarified the grants are competitive and the Board will have to appear before a panel and speak. Palm Health Care will provide the grant parameters and training before any proposals are submitted. The idea is to empower people who do not normally get into this kind of venue. They will be a little stricter this year in terms of accountability for the monies. As individuals get more into the grant, they will learn they have to account for the funds. She requested the Board start thinking about projects the Board may like to undertake, and then the monies will be there. Ms. Newton reiterated the only requirement is to work within the 33435 area. Ms. Newton was unsure if the project had to be used exclusively for the 33435 area or if others could also be included. She explained the proposals given were for the Heart of Boynton (HOB), but noted the HOB was only a tiny part of the 33435 zip code area. Ocean Ridge has the same zip code as do areas further south, west and north of the HOB. She noted Palm Health Care identified the zip code area because it was a food desert. She explained 90% of the grants went to organizations within the HOB. It was hoped the program would be expanded outside the HOB area. Ms. Newton explained she should have a lot more information to give at the January meeting. She thought the City had a population they could work with. Mr. Siegel inquired if there would be a RFPprocess. Ms. Newton explained they will publicize that interested parties have to attend a pre-bid meeting to learn the steps to follow. She was unsure if it was a formal RFP process as it was not done last year, but she noted Palm Health Care was becoming more sophisticated with its funds. The meetings will be held in February and the actual proposals to be presented will take place in early March. She thought the survey of needs assessment was helpful in identifying senior needs. Chair Bionta queried what the group could do to prepare and learned the members could gather ideas. Ms. Newton inquired if the deaf have an interpreter at City Commission meetings and learned they do when one is requested. They also have assisted hearing devices. Minutes are not in braille, but audios of the meetings are available. Ms. Newton advised the Board did a great job targeting where the needs are with the survey and now should determine how to tailor services. The ideas must be connected to caregivin . Ms. Newton explained Palm Health Care is planning to invest another 5 million for another five years. She thought it would be a great opportunity for the Board to start to address those needs. Chair Bionta commented in June the Board started holding monthly meetings, but the Board meets quarterly. The Board has to determine how often to meet. She asked the Board to decide. Ms. Gomez thought every other month; however Ms. Newton Meeting Minutes Senior Advisory Board Boynton Beach, Florida December 3, 2018 commented if the board decides to pursue a grant, it may be difficult. Chair Bionta suggested calendaring meetings every other month and if needed, calling a special meeting. There was agreement commencing in January, to meet every other month. Vill. Next meeting: January 7, 2019 Chair Bionta announced she has jury duty in January, so the Vice Chair will preside over the January 7t" meeting, which will take place at 2 p.m. at the Intracoastal Park Clubhouse. lX. Adjournment Motion There being no further business to discuss, Ms. Siegel moved to adjourn. Mr. Villatoro seconded the motion that unanimously passed. The meeting adjourned at 3:12 p.m. Minutes Specialist 5