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Minutes 07-27-00 MZNUTES OF THE AGENDA PREVTEW CONFERENCE HELD TN CONFERENCE ROOM "B"~ CI'TY HALL, BOYNTON BEACH, FLORZDA ON THURSDAY~ .1ULY 27~ 2000 AT 5:00 P.M. PRESENT Gerald Broening, Mayor William Sherman, Mayor Pro Tem Charlie Fisher, Commissioner Kurt Bressner, City Manager RoseMarie Lamanna, Paralegal Sue Kruse, City Clerk OPENTNG Mayor Broening began the agenda review at 5:00 p.m. He reminded the Commissioners that they have been very liberal with the speakers' procedure in allowing the public to hand in their cards at almost any time during the meeting. The cards specifically state that they should be turned in before the opening of the meeting. He requested agreement of the Commission to begin tightening up the process. Commissioner Fisher recalled that Mayor Broening made an announcement at the last meeting that the Commission would soon begin to follow the procedure stated on the agenda. There was agreement of the Commission to follow Commissioner Fisher's recommendation that Mayor Broening offer one additional announcement at the August 1~ meeting. Beginning with the August 15th meeting, the Commission would follow the procedure as stated. Mayor Broening noted that this was the first time there were no "Announcements" listed. It was agreed that the Budget Workshop meetings would be added under TII-A. 1, "Announcements & Presentations". · Commissioner Fisher advised that Karrie Webb, US Open winner, is a West Boynton Beach resident. He requested that we attempt to schedule a time for her to come to a future meeting. City Manager Bressner said that Wayne Segal would contact her public relations people to try to make these arrangements, · City Manager Bressner noted the resignation of Dawn Russell from the Education Advisory Board. Commissioner Fisher advised that Larry Finkelstein would be submitting his resignation from the Planning & Development Board since he will he moving out of the City. When the Deputy City Clerk advised that Peggy Stranahan submitted her resignation from the Senior Advisory Board since she is moving out of the City, it was agreed that her resignation should be added to the agenda. Commissioner Fisher requested that staff provide the Commissioners with information regarding who will have the appointments to replace these individuals. MEETZNG MTNUTES AGENDA PREVIEW CONFERENCE BOYNTON BEACH, FLOI~DA 3ULY 27, 2000 Request by Southern Development Services - Reconsideration of Alhambra Square North Center (Northeast corner of Golf Road and Congress Avenue) (Request removal from Consent Agenda for discussion.) Commissioner Fisher asked for clarification of Ttem TV-E. City Manager Bressner advised that this item relates to Walgreens. He said we received a request for consideration of the prior land use denial. There is a court stipulation from a :1989 case. Tf the Commission wishes to move this request forward, it would be necessary to direct the City Attorney to prepare an amendment to the stipulation. The request could then go back to the Planning & Development Board for an amendment to the Land Use Plan, potential rezoning and site plan approval. At that point, Leisureville and other interested parties would be involved in the discussion. City Manager Bressner advised that he received a letter dated July 27th from the developer outlining the request. Commissioner Fisher asked if the problem in the past dealt with the issue of title. Mr. Rumpf explained that they were processing rezoning and Land Use Plan Amendment applications for the parcel without amendments to the Settlement Agreement. During the meeting, staff will provide a summary of the history of this application. In addition, the developer would like to speak to the Commission. Mr. Bressner recommended removing this item from the Consent Agenda for discussion. · V-A. Status of Enforcement of Non-conforming Freestanding Signs with Update on Wall Sign Inventory Work (August 1, 2000) Mr. Bressner advised that a staff report and updated recommendation was included in the back- up material. The Chamber of Commerce is monitoring the situation and a meeting is scheduled for Monday to address this issue. The Chamber has requested staff representation at that meeting. Commissioner Fisher pointed out that this would be a status report and questions should be referred to the Chamber of Commerce or the Commissioners. He would not recommend allowing public comment on this issue during the meeting since the recommendation is to postpone enforcement of the Ordinance at this time. Mr. Bressner recommended that this issue be included on the agenda for the .loint City Commission/Chamber of Commerce Workshop meeting on September 11th as an additional business item. At that point, the Chamber will have had an opportunity to discuss this issue with their members. There was agreement that final resolution of this matter would be after September 11th, MEET'LNG M'rNUTES AGENDA PREVIEW CONFERENCE BOYNTON BEACH, FLOR.I:DA .1ULY 27, 2000 V-B. Proposed Procedure/Policy regarding Street Name Change Requests (PROPO$£D R£$OLtlI2rON NO. RO0-) Mr. Bressner informed the Commissioners that the City does not presently have an official policy or procedure in place regarding street name change requests. The Development Department staff put together a draft procedure for review by the Commission. With regard to TNCA's request to rename Martin Luther King, Jr. Boulevard, Mr. Bressner advised that if the Commission were to approve that request, there would be three street segments that were previously 10th Avenue. This would require special handling for public safety agencies. This is an operational issue that must be dealt with and it could be an impediment. Mr. Bressner recommended that this issue be referred to the Community Relations Board where public hearings regarding the appropriateness of the name change could take place. Commissioner Fisher confirmed with Mayor Broening that public discussion of this item would not be required at the August 1~t meeting. If the Commission decides at a future date to move forward, that would be the time to discuss the issue. · VII-A. Approval and Adoption of the City of Boynton Beach 2000/2001 Community Development Block Grant (CDBG) One-Year Action Plan (PROPOSED R£$OZOI'~ON NO. RO0-) Mr. Bressner confirmed with Octavia Sherrod that the deadline for submission of the plan to HUD is August 15th, Commissioner Fisher requested that he be provided with detailed information with respect to the number of Boynton Beach residents that have benefited during the past year from the following items listed in the plan for FY 2000/2001: · PBC Resource Center- Economic-Small Business Development · PBC Resource Center - .lob Training-Construction Management with FAU He also requested more detailed information on the following two items: · We Change Foundation · Vetsville Cease Fire House Commissioner Fisher confirmed with Mr. Bressner that if the Commission wished to change the numbers, it could be done during the meeting. However, Ms. Sherrod requested that the Commissioners review the information, offer input and ask questions prior to the meeting. Commissioner Fisher agreed to meet in the City Manager's Office with Ms. Sherrod, Mr. Bressner and Mr. Hawkins at 8:30 a.m. on Friday morning to review additional material. MEE'I'~NG MINUTES AGENDA PREVI'EW CONFERENCE BOYNTON BEACH, FLOI~DA 3ULY 27, 2000 Mayor Broening advised Ms. Sherrod that he would be asking questions regarding who really needs this assistance and how that need is assessed. · VIII-G. Review of Proposed Interlocal Agreement with School District of Palm Beach County to establish public school concurrency (September 6, 2000) Mr. Bressner advised that he heard a presentation on school concurrency during the Palm Beach Municipal League meeting. He pointed out that although he understands the goal, he does not understand the process. Mayor Broening explained that it is the County's attempt to comply with a State initiative. Mr. Bressner advised that an item would be added under Future Agenda Items dealing with insurance renewal. He said that because of the City's experience over the last year, the rates are increasing. Meetings are being held with employees to explain some options with respect to cost containment. Mr. Lee distributed an information sheet on Health Insurance Renewal - 2000-2001. He explained that City employees currently have two options for health insurance that include an HMO and PPO. The HMO involves a $5 co-pay for Primary Care Physician and a $10 co-pay for a specialist. The PPO is a 90/10 Plan where the insurance covers 90% of the cost and the patient pays :[0% of the cost if providers within the network are used. There is a $:[00 deductible associated with this plan. If providers outside the network are used, there is 70/30 coverage. Mr. Lee introduced Messrs. Scott Harris and Steve Bart of Group Insurance Solutions, an independent group of consultants that work with cities to negotiate insurance rates. When Mr. Lee began the presentation, Commissioner Fisher pointed out that since this issue would appear on the agenda on August :[5th, the Commissioners should have an opportunity to review the handout that was provided. He said he read through it and had no difficulty understanding the information. He pointed out that two Commissioners were not present; therefore, any information provided at this point would have to be presented again when everyone was present. Mr. Bressner advised that this issue could be addressed at the next Agenda Preview Conference when all of the Commissioners would be in attendance. Mr. Lee advised that there has been a 23% increase that is based on usage. He said that figure is based more specifically on usage in the PPO. If we had HMO only, the increase would have been only 2%. Mr. Lee said all of the employees pay the same amount for coverage. However, because of the increases, the City is now investigating other options. MEETZNG MZNUTES AGENDA PREVZEW CONFERENCE BOYNTON BEACH, FLORIDA 3ULY 27, 2000 Mr. Bressner advised that the budget document does include dollars for the adjustment, but it also includes some plan adjustments that are being discussed. ]:f a decision is made to leave the Plan as is, it is budgeted with Plan adjustments. Mr. Lee said he has looked at other options and deductibles and we have made comparisons with other cities to come up with the Triple Option that is recommended. Mr. Lee said the PPO people could get the same benefits; however, it would cost them more. · XI-B.2. Proposed Ordinance No. O00-Re: Modifying the term limits for City Commission · XZ-B.3. Proposed Ordinance No. O00-Re: Adjusting City Commission compensation · XT-B.4. Proposed Ordinance No. O00-Re: Tnstituting single-member voting districts With respect to ]:terns X]:-B.1, B.2 and B.3, Commissioner Fisher inquired how long the process would take if the Commission decided to defer to a committee made up of citizens and staff to review the entire Charter. However, IVlr. Bressner pointed out that if that were to happen, we would miss the opportunity to put these issues on the ballot in November. Commissioner Fisher explained that the issue of term limits has gone before the voters on eight occasions. He would prefer to have an impartial committee review this issue rather than putting it before the voters a ninth, tenth or eleventh time. He suggested that the City of West Palm Beach be contacted to get the ground rules they used when they organized a committee. Mr. Bressner said Vice Mayor Weiland phoned him from vacation to make sure Ttem XT-B.4 (single-member voting districts) appeared on the agenda. Commissioner Fisher pointed out that there normally is no public discussion for Ordinances on first reading. He has a problem with that because of the subject matter. Mr. Sugerman was of the opinion that Commission rules do not permit public discussion on first reading. He did not believe this was a statutory requirement. IVlr. Bressner said this could be investigated and if a Commission rule is involved, it could be suspended to allow the public to address the issue. Commissioner Fisher also noted that in the past, compensation was adjusted by Ordinance - not Charter amendment. Commissioner Fisher would like to table this issue to allow time to investigate how this was accomplished in the past. Commissioner Fisher further stated that he would like to remove Ttems XT-B.3 and B.4 from the agenda in order to focus on the issue of term limits. Mayor Broening said the Charter is seriously outdated in many areas. :In the past, under the direction of a previous Commission, legal reviews were conducted between the City Manager and City Attorney and changes were made. Mayor Broening said he would prefer to table these MEETI'NG M'rNUTES AGENDA PREV]:EW CONFERENCE BOYNTON BEACH, FLOR/DA 3ULY 27, 2000 items rather than remove them from the agenda since Vice Mayor Weiland was not present to defend the issues, Commissioner Fisher pointed out that single-member voting districts was not part of the last agenda. It was thrown out at "the last minute". Commissioner Fisher requested that in the future, no other items should be added at the meeting that were not discussed at the Agenda Preview Conference. Mr. Bressner agreed that would be a fair process. Mayor Broening reminded Commissioner Fisher that the Commission agreed on the process of using the Agenda Preview Conference as an opportunity to add something to the agenda. Tf this issue is removed from the agenda at this point, it could be walked right back on since Vice Mayor Weiland is not present to talk about it. AD.1OURNMENT There being no further business to come before the Commission, the meeting properly adjourned at 5:50 p.m. C~I-Y OF BOYNTON BEACH Vice Mayor ATTEST: Mayor Pro Tem City ~rk ~ neUty City Clerk Tape) Commissioner Health Insurance Plans Offered HEALTH INSURANCE RENEWAL - 2000-2001 Background The City offers each full-time employee a choice between two health insurance plans from Blue Cross/Blue Shield of Florida. Regardless of whether the employee selects the health maintenance organization plan (HMO) or the preferred provider option plan (PPO), the City pays the full premium for the employee and the employee pays the full premium for any dependents. Current Status Through the years, vadous elements have impacted the health insurance plans and premium rates: · Based on the number of employees covered and the length of time with the insurer, our rates are based solely on our own claims experience (frequency and cost of plan usage). · In the last five years, enrollment in the HMO has increased from less than one-third to more than one-half the total enrollment. · From the time the HMO was introduced, the HMO and the PPO rates have been averaged rather than having the rate for each plan based on its own claims experience. · After three years of excellent experience and decreased premiums, we have had three years of poor experience with corresponding premium increases · Analysis of plan experience shows that the PPO has significantly greater usage than the HMO. The result is that the HMO participants have, in fact, been subsidizing the PPO participants. Proposed Change for 2000-2001 We believe we must now consider how to adjust the premium inequity and have the rates more accurately reflect the actual usage. Mindful of the impact any changes to our present method of health care coverage would have on employees, we challenged our consultants to help us find ways that would cause the least disruption and still afford employees a range of options that would best suit their needs. The result of many discussions, research and meetings is a triple option plan. What is a Triple The triple option plan provides for the current HMO with some Option Plan? enhancements and two PPO plans. The PPO plans include the PPO we now have and a second PPO that offers slightly lower bener~. If they chose to remain in the present plan, employees will have to contribute toward the cost of their own coverage, which they now do not do, in addition to increases in dependent coverage, above what HMO and the new mid-option PPO enrollees will pay If they elect the alternative mid-option PPO, their own premium will continue to be paid in full by the City while the cost of dependent coverage will still be the same as the HMO enrollees pay. The difference in the two PPO plans lies in the level of coverage in two key areas. Alternate Levels of Coverage BENEFIT Calendar Year Deductible Participating Provider Co- insurance CURRENT PPO PLAN $100 per person $300 per family 90% in PPO network 70% in Traditional network $1000 out-of-pocket cap on covered expenses (after deductible) $1,000,000 maximum 70% reimbursement for prescriptions PROPOSED ALTERNATE PPO PLAN $300 per person $900 per persen.F¢% 80% in PPO network 70% in Traditional network $1000 out-of-pocket cap on covered expenses (after deductible) $1,000,000 maximum 70% reimbursement for prescriptions HMO Benefit Duration of Triple Option No lifetime maximum No deductible $5.00 co-payment for any doctor visit $5.00/$10.00 co-payment for prescriptions New this year: prescriptions by mail Blue Cross/Blue Shield has agreed to provide a triple option for two years. At the end of the two years, we would in all likelihood revert to an HMO plan and a single PPO plan.