R19-0671
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RESOLUTION NO. R19-067
A RESOLUTION OF THE BOYNTON BEACH,
FLORIDA, AUTHORIZING THE CITY MANAGER TO
SIGN A LETTER OF AGREEMENT WITH THE
MERCHANT STRATEGY, INC., TO PROVIDE PUBLIC
OUTREACH AND INFORMATIONAL SERVICES FOR
THE DIMICK ROAD AND POTTER ROAD (LAKESIDE
GARDENS) STORMWATER AND WATER MAIN
IMPROVEMENTS PROJECT IN THE AMOUNT OF
$34,912.50; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City received three (3) quotes to provide public outreach and
informational services for the Dimick Road and Potter Road (Lakeside Gardens)
Stormwater and Water Main Improvements project; and
WHEREAS, after review and evaluation it has been determined appropriate by staff
to recommend award of this agreement to The Merchant Strategy, Inc., of West Palm Beach,
Florida who submitted the lowest, most responsive quote; and
WHEREAS, upon recommendation of staff, the City Commission of the City of
Boynton Beach does hereby approve the City Manager to sign a letter of agreement with
The Merchant Strategy, Inc., to provide public outreach and informational services for the
Dimick Road and Potter Road (Lakeside Gardens) Stormwater and Water Main
Improvements project in the amount of $34,912.50.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed
as being true and correct and are hereby made a specific part of this Resolution upon
adoption hereof.
Section 2. The City Commission of the City of Boynton Beach, Florida, hereby
C:\Users\StanzioneT\AppData\LucaINicrosoft\Windows\1 NetCache\I E\94X IW K7N\Merchant_strategy_Pu blic_Outreach—Ag ree
ment_(Lakeside_Gardens)_-_Reso.docx
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approves and authorizes the City Manager to sign a letter of agreement with The Merchant
Strategy, Inc., to provide public outreach and informational services for the Dimick Road
and Potter Road (Lakeside Gardens) Stormwater and Water Main Improvements project in
the amount of $34,912.50, a copy of which is attached hereto as Exhibit "A".
Section 3. That this Resolution shall become effective immediately.
PASSED AND ADOPTED this - it CS? day of June, 2019.
CITY OF BOYNTON BEACH, FLORIDA
YES NO
Mayor - Steven B. Grant
Vice Mayor - Justin Katz
Commissioner - Mack McCray
Commissioner - Christina L. Romelus
Commissioner - Ty Penserga
VOTE
ATTEST:
w�
Queenester Nieves
Deputy City Clerk
(Corporate Seal)
,
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C:\Users\StanzioneT\AppData\Local\Microsoft\Windows\INetCache\IE\94XIWK7N\Merchant_Strategy_Public_Outreach Agree
men t_(Lakeside_Gardens)= _Reso.docx
MERCHANT STRATEGY
LETTER OF AGREEMENT
With City of Boynton Beach
This letter of agreement is intended to set forth our understanding as to the nature, scope
and terms of professional consulting services. The Merchant Strategy, Inc., (hereinafter
referred to as the "firm"), has agreed to provide to The City of Boynton Beach (hereinafter
referred to as "client"), the amount of services for said fees, and the manner in which
those fees and related expenses will be billed.
SCOPE. For the Lakeside Gardens Neighborhood Drainage Improvements and Water
Main Replacement, the scope includes:
• Develop a public involvement plan outlining all activities and proposed schedule.
• Create a stakeholder database of all homeowners, tenants and businesses.
• Create meeting materials, distribute meeting materials, set up, take down and
staff twelve (12) public meetings, and provide meeting notes for twelve (12)
public meetings.
• Create, prepare and distribute door hangers with project information.
• Email City with project progress and post frequently on Facebook and Twitter.
• Set up and man a hotline for residents to call with any questions.
TERM. The term of this relationship shall be twenty four (24) months, from date of signing.
Upon sixty (60) days written notice to the other, either party may terminate this agreement.
In the event of termination by CLIENT, any unpaid fees or expenses due the FIRM shall
be payable through the effective date of termination.
FEES. The Firm will provide the above referenced professional services for a total fee of
$34,912.50. Fees shall be paid via a flat monthly fee. The monthly fee for the first
eighteen (18) months will be $1,662.50. The monthly fee for the last six (6) months will
be $831.25, reflecting one-half of the regular monthly fee to account for the period of time
between the Design Phase and the Construction Phase. No expenses will be incurred
without prior approval. All expenses will be paid by Client. Payment for services shall be
due upon receipt of invoice. In any matter relating to non-payment of this agreement, all
attorney's fees and collection costs are the responsibility of the Client.
CONFIDENTIALITY. The FIRM will treat any and all information, communications, or
materials of CLIENT as confidential and will not disclose or divulge same unless
otherwise directed or authorized by CLIENT our ordered to do so by a court of competent
jurisdiction.
REPORTING. The FIRM will be available to meet or discuss the status of any activities
undertaken on behalf of CLIENT.
ETHICAL & LEGAL CONSIDERATIONS. The FIRM agrees to comply with all applicable
local, state and federal laws, rules and regulations in its representation of CLIENT under
this agreement, including applicable lobbyist compensation reporting requirements under
Florida law.
Sharon J. Merc nt Date Lori LaVerriere Date
President City Manager
The Merchant Strategy, Inc. City of Boynton Beao,
CITY ATTORNEY