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Minutes 06-18-19MINUTES OF THE CITY COMMISSION MEETING HELD AT THE INTRACOASTAL PARK CLUBHOUSE 2240 N. FEDERAL HIGHWAY, BOYNTON BEACH, FLORIDA ON TUESDAY, JUNE 18, 2019, AT 6:30 P.M. PRESENT: Steven B. Grant, Mayor Justin Katz, Vice Mayor Mack McCray, Commissioner Christina Romelus, Commissioner Ty Penserga, Commissioner OPENINGS A. Call to Order - Mayor Steven B. Grant Lori LaVerriere, City Manager James Cherof, City Attorney Queenester Nieves, Deputy City Clerk Mayor Grant called the meeting to order at 6:30 p.m. Invocation by Rev. Laurie Durgan of Unity of Delray Beach Reverend Laurie Durgan gave the invocation. Pledge of Allegiance to the Flag led by Mayor Grant Mayor Grant led the members reciting the Pledge of Allegiance. Roll Call A quorum was present. Agenda Approval: 1. Additions, Deletions, Corrections Commissioner Penserga requested adding Daniel Sohn to the agenda after Special Announcements Item H. Motion Vice Mayor Katz moved to approve the agenda as amended. Commissioner Romelus seconded the motion. Meeting Minutes City Commission Boynton Beach, FL June 18, 2019 Commissioner McCray requested an update be given at the next meeting about arming firefighters. 2. Adoption The motion unanimously passed. 2. OTHER A. Informational items by Members of the City Commission Vice Mayor Katz had no disclosures. Commissioner Romelus attended the Florida League of Cities Legislative Policy Committee meeting and met officials from around the State. She attended a workshop discussion about impact fees. July is the next committee meeting where they will vote on priorities. She was elected to the Land Use and Development Board. Commissioner McCray had no disclosures, but thanked Commissioner Romelus for the report she brought back from the League of Cities Legislative Cities conference. Commissioner Penserga had no disclosures. He invited all to volunteer for the Future6 third surf event of the 2019 season. The organization is a non-profit focusing on providing free therapeutic ocean centered programs for special needs children aged 5-19. Volunteers do not have to know how to surf. Those interested in volunteering should report to Ocean Front Park at 8 a.m. on June 22"d. Participants arrive at 9 a.m. Commissioner Penserga noted June is National Pride Month and LGBT individuals around the Country celebrate progress and history. It is a time for LGBT individuals to remind themselves as a community that they are not alone and they are worthy of love and acceptance. He personally thanked the Mayor for the proclamation declaring June as Pride month and for being a friend and ally to him and to the community. They are friends, neighbors and family and they are a fabric of the City. The proclamation sends a message there is no place for hate and bigotry in the City. He asked all for a moment of silence for all who lost their lives whose only crime was to be young and trying to be themselves. Mayor Grant was glad they are moving forward as a City. Mayor Grant attended the Hispanic Latino Summer Institute and spoke at Veterans Park for D -Day. He attended the Greater Boynton Beach Delray Entrepreneurship Ribbon Cutting for the Mobile Entrepreneurship Leaders Training. On June 8th, he attended a special free football seminar hosted by Super Bowl Player Eric Matthews who grew up in Boynton Beach. He thanked the Recreation and Parks Department for the event. On June 9th, he spoke to Korean War Veterans; on June 10th, he attended a Trustee 2 Meeting Minutes City Commission Boynton Beach, FL June 18, 2019 Conference for the General Employees' Pension Board. He attended the Quantum Foundation to learn about adverse childhood experiences, he had lunch with the Boynton Beach Veterans Task Force members and attended a meeting with Sister Cities. He attended a Business Development Board luncheon. He attended Connect 2 Greatness Graduation. He wished all fathers a Happy Father's Day. He attended the City's Tilt Wall Party. He thanked Eleanor Krusell, Public Communications and Marketing Director, for a great event. On Friday, June 21st from 5:30 to 9:30 p.m., there will be a Food Truck Invasion at the Boat Ramp Park with five or six food truck vendors and I Heart Radio. He spoke to Merchant Strategy Selection, but not on any item on the meeting agenda. 3. ANNOUNCEMENTS, COMMUNITY AND SPECIAL EVENTS AND PRESENTATIONS A. Senator Lori Berman and Representative Joe Casello will provide a post -legislative update. Joe Casello, Representative, quoted Thomas Jefferson: "The government closest to the people serves the people best." He commented Tallahassee has not learned that yet. Representative Casello commented he attends legislative updates and hears various comments. He found it educational and a big change going from local government to State government as there are so many vested and special interest groups that have an agenda. This year, 3,571 bills were filed and 196 of them were passed into law. One of his bills, HB 987, Ratification of the Rules, was passed. The Bill ratified a rule passed last year to address post-traumatic stress disorder for first responders. Another measure passed banned texting while driving. The appropriation request for Mangrove Park was rejected and will be refiled. Representative Casello conveyed local governments are under siege in Tallahassee as reflected by some of the local preemption items passed. One initiative that passed was a five-year moratorium banning anything plastic, which the governor vetoed. Occupational licensing deregulation pertained to licensing of hairdressers and barbers, cutting the required hours in half before receiving a license and licensing vacation rentals, which also did not pass. Direct Health Care agreements between individuals and their doctors passed, as did allowing prescription drugs to be imported from Canada resulting in lower prescription drug prices. There was no expansion of Medicare. There was an assault on education this year. Representative Casello pointed out Justin Katz lobbied in favor of education and did a great job. House Bill 1221, Representative Casello co- sponsored with Representative Polsky and others from the Florida Keys dealt with derelict boats. The Bill prohibits a person from residing or dwelling on a vessel when an officer of the Florida Fish and Wildlife Conservation Commission or any other law enforcement officer declares it as derelict. He noted the Boynton Marina Patrol could make a declaration. The Bill authorizes Counties designated as Rural Areas of Opportunity to create No Discharge Zones under certain conditions and provides a civil penalty for violations. Boaters cannot use a five -gallon bucket as a bathroom, then come ashore and dump it. The Bill encompasses anchored vessels that create conflicts in some areas 3 Meeting Minutes City Commission Boynton Beach, FL June 18, 2019 related to the use and the enjoyment of waters, and gives authority to local governments to regulate. Local governments can construct, operate and maintain public mooring fields up to 100 vessels. State and local governments can remove or relocate a derelict vessel from public waters when it obstructs or threatens to obstruct a waterway or causes a danger. The incurred costs to move the vessel will be assessed against the vessel owner. Representative Casello reported the Legislature passed a Bill in 2016 definitions of neglected vehicles. Representative Casello advised when he returns to Tallahassee, he will introduce new bills and refile some old bills. He will refile a bill on medical exemptions for medical devices for the elderly. House Bill 9 sought to eliminate Community Redevelopment Agencies (CRA) and added requirements CRAs have to follow in order to continue to operate. The House has 120 representatives and it is very partisan. He advised it is frustrating when there are good ideas that help all Floridians. Commissioner McCray requested the City Commission receive a copy of SB 1221. Lori Berman, State Senator, commented on the preemption bills indicating there was a fair amount of preemption bills introduced and Home Rule continues to be attacked. She advised one bill passed was the City could not prohibit someone from having a vegetable garden in his or her front yard. Homeowner Associations can prohibit them, but not the City. Another bill passed pertained to tree trimming. If someone gets a certificate from a horticultural society saying the tree is a danger, the homeowner can trim or remove the tree and do anything with the tree and the City has no say in the matter, nor can they require a replacement. The State looked into preempting micro mobility (scooters), but regulated them. If there is a storm coming, the scooter company has to come in and pick up the scooters. Driver's licenses are not required to rent a scooter. She advised if the City wants to regulate scooters, now is the time to do it. The governor vetoed the plastic straws Bill. One preemption bill had to do with small cell (which is the 5g) networks. If the City passes an ordinance on something that was preempted and there is a challenge to it, and the City does not drop the ordinance within 30 days after receiving the notice, The City could be liable for attorney fees. The Firefighter Cancer Presumption Bill passed. She noted there was a strong correlation between firefighters and certain cancers. The bill would cover cancer treatment at no cost to the firefighter, who can get a one-time cash payout of $25,000. Senator Berman commented the Legislature passed a $91 billion budget. The Governor has the budget and several vetoes are anticipated. Senator Berman nominates a bill each year as the most trivial or frivolous. This year's nomination for most frivolous bill was if you buy a lottery ticket, it has to contain a warning "gambling can be addictive." She thanked the Commissio:i for the opportunity to speak. She commented her office is on 1-95 and Gateway. 4 Meeting Minutes City Commission Boynton Beach, FL June 18, 2019 Commissioner McCray announced the Sun Sentinel showed all the accidents occurring from scooters. He thought they are very dangerous and the City must be cognizant of what passes. B. Representative Al Jacquet will provide a post -legislative update. Representative Al Jacquet congratulated Commissioner Romelus and Vice Mayor Katz on their reelection. He commented his district encompasses Delray Beach, Boynton Beach, Lantana, Lake Worth, West Palm Beach, Mangonia Park, Riviera Beach and Lake Park. It is a very stretched out District and citizens pack whatever they want to pack in the District. The issues he focuses on is economics, economic development and tax policies. He disagreed with throwing money at problems and assuming it will change the outcome. The Legislature increased funds for schools, but it has not produced better results. He found it troubling and absurd that Tallahassee would allow teachers to have guns in school. He questioned if hiring more police officers solves community issues. He supports parental involvement. If the minimum wage is raised to $15 an hour, mothers can stay home and children can be supervised. If the Legislature can lower the business tax receipt for small businesses, a hairdresser can hire someone. If the Legislature enacts good economic policies, the City will a change. He did not believe allowing guns in schools would stop the killings. He noted there were 167 killings in his district that did not occur in schools. The Legislature is afraid to ban weapons. The State funded certain projects and enacted some good measures, but fell short of taking care of the little people. He was disappointed as an elected official when they remain quiet on business tax reduction, but say the State is broke if a tax reduction for residents is proposed. The key is empowering parents and students. He commented Amendment 4 was shameful. The individual who sponsored the amendment thought the people were misled and the language was not clear. More people voted for the amendment, than for the governor. He was disappointed there was no nexus. Amendment 4 was on the ballot in 2018 that gave voting rights to released felons. He asked how someone's voting rights could be revoked because of a felony. He questioned why the Legislature is not taking away their rights to be married, religion, or freedom of speech. Amendment 4 passed, but the Legislature added language to complete all terms, including incarceration, probation, and parole. By saying all terms, it is interpreted to mean all fines, fees and restitution. The person you owe can choose to allow someone to work off restitution or make them pay it. South Florida has over $1.3 billion in fines and fees. Many of those individuals will buy back their right to vote. Commissioner McCray was glad Representative Jacquet was present as Representative Jacquet's constituents were asking where their State Representative was. C. Quarterly update by Laura Lansburgh, Marketing Manager, about the City's Census Marketing Efforts over the past quarter. Laura Landsburgh, City Marketing Manager, gave an update on the City's marketing efforts commencing April 1St with the Census. Ms. Landsburgh explained the City would 5 Meeting Minutes City Commission Boynton Beach, FL June 18, 2019 receive $1,600 for each person in the City over a 10 -year period. The City wants to count as many people as possible. The City collaborated with Palm Beach County and the US Census Bureau and was tapping into their resources and incorporating their logos on as much marketing materials as possible. A flyer was viewed. Since April, staff attended several national and local meetings including webinars with Palm Beach County. Staff has met internally every month with the Census team comprised of staff members from each Department. Printed flyers were distributed at City facilities and at least five events since April. The Census logo was included on the water quality report, Funfare magazine, the Senior Center Quarterly Newsletter and on City envelopes. The goal is to put the logo on as much as possible until April 1, 2020, which is Census Day. Staff was creating community lists to contact all segments of the City and are creating a list of the businesses in the area. Team members are identifying organizations to help the City reach out to the community. The next step is to create a complete count committee. Staff will use billboards on 1-95, direct mail in utility inserts in February, a Census video for social media and door hangers/postcards they can bring to different events and to use in hard to count areas. There will be social media giveaways and themed workshops to ensure children are counted. There will be a workshop at the Senior Center with an ASL interpreter. On October 1St, staff will do a Facebook live event with an ASL interpreter. The Complete County Committee will be a key component in the City's marketing effort to spread the word. The Palm Beach County School Board is part of the effort, and staff is honing in on preschools and charter schools, realtors, churches, to help communicate the message how important it is to respond to the Census. D. Announce the City of Boynton Beach's 4th of July event by Eleanor Krusell, Public Communications & Marketing Director. Ms. Krusell noted that the 4th of July event would be held at Intracoastal Park from 6:30 to 9:30 p.m. The event will focus on coastal communities and all activities will face the waterfront. A hydro -flight will start the event. There will be a main stage area, music and five food trucks The City will have coastal themed activities for children. Instead of having rock climbing and youth waiting on line, all of the activities will be under the large pavilion and will include art oriented and community engagement activities that youth can take home. The City was working with Debbie Majors to provide opportunities for special needs micro enterprises to work with youth to paint canvases of fish they can take home. They will have a small fishing pond where youth can catch magnetic fish and win a prize. Staff will center the event around coastal communities. Fireworks were from Zambelli International. Ms. Krusell noted the event is one of the larger shows in Palm Beach County. Parking is limited and the City added three more buses. Pick up will occur at City Hall at Quantum Park, as there are 260 spaces there and Journey Church as they have 160 parking spaces. There will be ride sharing at the Shell station for those using Uber and the public was encouraged to follow the event on Facebook and Twitter. Attendees were also encouraged to bring chairs and blankets. The City will provide benches and small round tables with umbrellas. She hoped all would attend. 1*1 Meeting Minutes City Commission Boynton Beach, FL June 18, 2019 E. Announce the Budget Workshops for 2019/20 proposed budget: Budget Workshops at Intracoastal Park Clubhouse; Monday, July 15, 2019 @ 5:00 P.M. Tuesday, July 16, 2019 @ 10:00 A.M. Wednesday, July 17, 2019 @ 2:00 P.M. (if needed) Mayor Grant read the item aloud. F. Announce the Initial Participants in the City of Boynton Beach Pilot Green Business Recognition Program by Rebecca Harvey, Sustainability Coordinator. Ms. Harvey announced she appeared before the City Commission in March for the launch of the Pilot Green Business Recognition Program that now has four restaurants that are certified as City of Boynton Beach Green Businesses. The program strikes a balance between structure and flexibility. She advised the restaurant must complete four required actions and at least five voluntary actions in the categories of waste reduction and recycling, energy and water conservation and general green practices and then share the results with the City. After completing the application, staff verifies the applicant met their commitments and the business is issued a City of Boynton Beach Green Business Decal. The businesses are recognized on the Go Green Boynton Beach website, the City's social media platforms, and the businesses and program are both promoted at Earth Day events, including the Hurricane Expos, Rock the Marina and the Lionfish Derby. The four certified green businesses are: Del Sol Bakery, Driftwood, Benvenuto, and Anzo Mediterranean Kitchen, formerly known as Chickpea. Ms. Harvey encouraged the community to patronize the restaurants and thank them for their efforts to be more sustainable. The program is going well. There are a lot of one-on-one visits and working individually on specific issues. G. Proclaim June 21, 2019 as Lifeguard Appreciation Day. Mayor Grant read the Proclamation announcing June 21, 2019 as Lifeguard Appreciation Day. Present to accept the proclamation was Wally Majors, Recreation and Parks Director. He recognized Cristal Quesda who is a certified lifeguard and Water Safety Instructor and as such, she can train others to be lifeguards. He was proud to have her as a member of their team. Crystal Quesada, Aquatics Supervisor, was proud to work for the City. The City offers swim lessons for the very young aged 6 to 12 months. June and most July is already full. There are openings in August. The City received a $5K grant, which provided 125 free swim classes to the community. The City has water aerobics offered twice a day at 9 a.m. and 5:15 p.m. Tuesday through Saturday. The City has 10 junior lifeguards this year, which is similar to an apprenticeship resulting in becoming certified and receiving 7 Meeting Minutes City Commission Boynton Beach, FL June 18, 2019 certificates for serving as Junior Lifeguards. Commissioner Romelus appreciated Ms. Quesada's level of dedication. H. Proclaim June as Pride Month. the following people will be present to accept the proclamation: Allan Hendricks, Equality Florida; Julie Seaver, Compass Gay and Lesbian Community Center, Lake Worth; Meredith Ockman, Palm Beach County National Organization for Women; Nicolas Capolla, Florida LGBT Democratic Caucus; and Daniel Sohn. Mayor Grant read the proclamation announcing June as Pride Month. Allan Hendricks, 122 SE 4th Avenue, was proud to be a member of the City and community. He noted it was the 50th Anniversary of the Stonewall Riots in New York. The riot occurred 50 years ago when the Lesbian Gay Bi and Transgender (LGBT) community decided they will no longer stand for institutionalized discrimination against their community. The riot lasted three days. Since then they have made great strides for equality for all. He appreciates Boynton Beach and other cities in Palm Beach County, Broward, and Dade that have stood up and honor all people. He thanked the City Commission on behalf of the entire community for the Proclamation. Daniel Sohn wanted the record to reflect he was accepting the Proclamation as Vice President for the Floridians for Equality and Justice Coalition, who is leading the effort to ratify equal rights amendments for Florida to be the 38th State and leading the vote to pass the Competitive Work Force Act. He thanked the City for recognizing the LGBTQ community. He thanked the Mayor for recognizing all the different groups of individuals via Proclamation. He wished more cities would be like Boynton Beach. On behalf of his organization, he thanked the City for the proclamation. Mayor Grant spoke on behalf of Julie Seaver and announced Compass is having its Annual Stonewall Ball at the Harriet Himmel on Saturday. The VIP portion will take place from 7 p.m. to 9 p.m. and a dance party thereafter. Information is on website. Proclaim June 27, 2019 as National HIV Testing Day. A representative from FoundCare will be present to accept the proclamation. Mayor Grant read the Proclamation announcing June 27, 2019, as National HIV Testing Day. Sheila Evans and Quentin Dames, FoundCare thanked the City Commission for the proclamation. She told of the mission of the organization, which has offices in Belle Glades, Delray Beach, North Palm Beach, and West Palm Beach. The organization provides treatment and education, nurse care coordination, direct emergency financial and housing assistance and referral, food programs, outreach and referral, primary medical care, primary case management, medical transportation and health care insurance. Quentin Dames. Explained the prevention department's mission is to provide 0 Meeting Minutes City Commission Boynton Beach, FL June 18, 2019 and promote education, advocacy and compassion to individuals and families affected and infected by HIV in Palm Beach County. They provide free confidential rapid HIB antibody testing and counselling services. They also provide services at substance abuse centers, soup kitchens, recreational centers, transitional housing programs, university campuses, community centers and churches. They provide outreach and education on HIV and HCV rapid testing preventative medications, linkage programs, volunteer opportunities and a drop in canter. They left brochures. Commissioner Romelus commented as a Haitian American, Haitians were blamed for the disease in the 1980's. She was glad the thoughts progressed. The disease can affect all. She thanked the Mayor for the Proclamation and FoundCare for their work. 4. PUBLIC AUDIENCE INDIVIDUAL SPEAKERS W ILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at the discretion of the Chair, this 3 minute allowance may need to be adjusted depending on the level of business coming before the City Commission) Bernard Wright, Bernard Wright Ministries, distributed a copy of a petition about the Denson Pool. He thanked the staff who was working to improve things in the spirit of a better Boynton Beach. He commented the community submitted a petition in 2016 regarding the hours of the pool and the $1 fee. An agreement was reached in August 2016 regarding a schedule. It was resolved that in the summer from June to August, while youth were out of school, the pool hours would be from 10 a.m. to 5 p.m. During the remaining months, Tuesday through Friday, the hours were 2:30 p.m. to 5 p.m. and on Saturday, the hours were 10 a.m. to 5 p.m. Staff recommends during December or January, the pool was used exclusively for swim lessons and swim team practices. He commented he was instrumental in addressing this issue. On June 7th he went to the pool. An incident happened on June 61h and he witnessed staff was reducing the pool hours from 5 p.m. to 4 p.m. The hours also went down from 1 p.m. to 10 a.m. in the morning. Minister Wright wanted to know if anyone in the City had the authority to make a decision contrary to a Commission action because the pool hours are changed. Mayor Grant advised staff had the ability. Brian Fitzpatrick, 409 NE 1St Street, commented there is a lot of public interest to abolish term limits. He thought it would be helpful and good for the City and he requested it be put on the ballot and let the people decide. No one else coming forward, Public Audience was closed. 5. ADMINISTRATIVE A. Appoint eligible members of the community to serve in vacant positions on City advisory boards. D Meeting Minutes City Commission Boynton Beach, FL Motion June 18, 2019 Commissioner McCray moved to appoint Bryan Pascual as an alternate on the Arts Commission. Commissioner Romelus seconded the motion that unanimously passed. Motion Commissioner Penserga moved to appoint George Feldman as a regular on the Library Board. Commissioner McCray seconded the motion that unanimously passed. Motion Commissioner Romelus moved to appoint Tim Lltsch as a regular member of the Planning and Development Board. Commissioner McCray seconded the motion that unanimously passed. B. Mayor is travelling to Italy in July and requests authorization to travel in official capacity as Mayor as he is intending to visit a potential new Sister City. He will not be expending any city funds. Mayor Grant commented he would like to represent the City on this trip in the same way he has done before and he needed Board approval to go. Commissioner Penserga asked if he would sign any documents and learned he would not, but he may bring a new sister cities agreement back. Farindola is an Italian town, 100 miles northeast of Rome. They have a big international arts festival in July and one of the City's artists was selected to be part of the festival. He thought it was a great way for our community to learn about other communities in the world and the two cities can share ideas about Art in Public Places. Motion Vice Mayor Katz to approve. Commissioner Romelus seconded the motion. Commissioner McCray queried how many Sister Cities the City has. He was aware the first Sister City was Qu Fu, China and he asked if the City was just gathering Sister Cities. He inquired what the City was giving to our Sister Cities and vice versa. Mayor Grant commented the City has received art from all Sister Cities for the art contests the organization has. The purpose of the program is to broaden the horizon of the residents. The City has sister Cities in China, Haiti and Finland. When Mayor Grant participated in the Read for the Record, he spoke to students about Finland and students did not even know Finland was a country. A delegation from Rauma Finland came to the City. It is an exchange of culture, education and economics. The City has been involved with the organization for ten years. He thought an Italian Sister City would improve Sister City membership and broaden horizons. Commissioner McCray requested receiving a list of the names of the sister cities and the year they became Sister Cities. W] Meeting Minutes City Commission Boynton Beach, FL June 18, 2019 Vote The motion unanimously passed. 6. CONSENT AGENDA Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments A. Approve the one-year extension for RFPs/Bids and/ or piggy -backs for the procurement of services and/or commodities as described in the written report for June18, 2019- "Request for Extensions and/or Piggybacks. B. PROPOSED RESOLUTION NO. R19-064 - Authorize the Florida Department of Transportation to proceed with the design, construction, and administration of the Boynton Beach Boulevard Complete Streets Project, between NW 3rd Street and Federal Highway (US 1). C. PROPOSED RESOLUTION NO. R19-065 - Authorize the City Manager to enter into a five (5) year agreement with Right Choice Vending Coffee LLC for the installation and service of vending machines throughout City facilities. This is a Revenue Generating Contract. D. PROPOSED RESOLUTION NO. R19-066 - Authorize the City Manager to sign a letter of agreement with The Merchant Strategy, Inc. to provide public outreach and informational services for the Central Seacrest Corridor - Phase 2 Neighborhood Improvements project in the amount of $32,800. E. PROPOSED RESOLUTION NO. R19-067 - Authorize the City Manager to sign a letter of agreement with The Merchant Strategy, Inc. to provide public outreach and informational services for the Dimick Road and Potter Road (Lakeside Gardens) Stormwater and Water Main Improvements project in the amount of $34,912.50. F. PROPOSED RESOLUTION NO. R19-068 - Authorize the Mayor to sign Change Order #3 for $70,000 to Straticon, Inc. for Boynton Beach Cultural Center construction for additional designservices for additional storage rooms and space in the re -purposed historical building. G. Accept the written report to the Commission for purchases over $10,000 for the month of May 2019. H. Approve the minutes from City Commission meeting held on June 4, 2019. 11 Meeting Minutes City Commission Boynton Beach, FL Motion June 18, 2019 Vice Mayor Katz moved to approve the Consent Agenda. Commissioner McCray seconded the motion that unanimously passed. 7. CONSENT BIDS AND PURCHASES OVER $100,000 A. Approve an increase of $175,000 to the existing bid ANNUAL SUPPLY OF ORIGINAL EQUIPMENT MANUFACTURER (OEM) SERVICE AND PARTS FOR MEDIUM/LARGE AND HEAVY DUTY VEHCILES AND EQUIPMENT, # 076- 1412-17/MFD. This will bring the estimated total annual expenditure to $430,000. B. Approve an increase of $125,000 for the purchase of Water Meters and Equipment with Sensus Metering Systems for the maintenance and replacement of water equipment for the City's Utility Metering System increasing estimated annual expenditures to $300,000 to be ordered on an as needed basis. C. Approve the Bid Award for "ANNUAL SUPPLY OF AFTERMARKET AUTOMOTIVE PARTS, ACCESSORIES AND SUPPLIES" Bid # 031-1412- 19/MFD to the following two (2) companies: Vehicle Maintenance Program and Genuine Parts (Nape,) on a primary and secondary basis to the lowest, most responsive, responsible bidders who met all specifications with an estimated annual amount of $155,000. D. Approve the Bid Award for "CITYW IDE PAINTING SERVICES - PRE- QUALIFIED POOL" Bid # 013-2511-19/IT to the following two (2) companies: All Counties Painting of Davie, FL and J&J Eagle Painting of Sunrise, FL as the lowest, most responsive, responsible bidder who met all specifications for a rotational basis on individual projects not to exceed $100,000. Motion Vice Mayor Katz moved to approve. Commissioner McCray seconded the motion that unanimously passed. 8. PUBLIC HEARING 7 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS The City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission. A. PROPOSED ORDINANCE NO.19-018 - FIRST READING - Approve proposed code language implementing CRA Plan -Group 4 (CDRV 19-003) - Amending the LAND DEVELOPMENT REGULATIONS: (1) Chapter 1. General Administration, 12 Meeting Minutes City Commission Boynton Beach, FL June 18, 2019 Article II. Definitions, Article III. Relationship to Comprehensive Plan, and Article IV. Redevelopment Plans; and (2) Chapter 3. Zoning, Article III. Zoning Districts and Overlay Zones, to continue implementation of revisions related to modification of the future land use categories and to other recommendations of the Community Redevelopment Plan, including creation of the Cultural District and Boynton Beach Boulevard Overlays and Chapter 4 site development standards, correcting references to overlays. Applicant: City -initiated. Attorney Cherof read Proposed Ordinance No. 19-018 by title only on First Reading. Amanda Bassiely, Planner, explained the revisions correct inconsistencies between the CRA Redevelopment Plan and the City's Land Development Regulations. Staff categorized the revisions in five different areas. Three updates create three overlay areas: the MLK Jr. Boulevard Overlay, the Boynton Beach Overlay and the Cultural District Overlay. Staff added two additional definitions used in the CRA Plan and not in the City's Code, which was also revised. The Boynton Beach CRA Redevelopment Plan was adopted in 2016. The last section of the plan was an implementation guide, which helped address inconsistencies and have them adopted into the City Code. The item covers the adoption and revision of the Ocean Avenue and the Boynton Beach overlays. Overlays are geographically specific and is a planning term to create a district. The MLK Jr. Boulevard already exists and it was updated. It is the area between Seacrest Boulevard and the railroad tracks and goes on block deep on both sides of MLK Jr. Boulevard. The Cultural District is an update of what used to be the Ocean Avenue District and it is from Seacrest Boulevard to the railroad tracks and from NE 2st Avenue to SE 2nd Avenue. The third overlay is new. It is from 95 to the railroad tracks and is one block deep on both the north and south side of Boynton Beach Boulevard. If there is conflict between the underlying zoning district and the overlay, the overlay will take precedent. The biggest section in the overlays are the modified buildings and site regulations. It covers items such as lot areas, frontage, and pedestrian zones and the scale and height. The pedestrian zone is contained in the CRA Plan, and this Ordinance will codify the provisions in the Land Development Regulations. There are three components to the pedestrian zone. The first is street trees, sidewalks vary between eight and 10 feet and then an eight -foot active area. The first items are always required and third provision depends on where they are in the overlay. The areas are mixed use and commercial areas. In residential areas, they are more of a design influence. Buildings will front the street, and the provision will allow for landscaping and front yards in front of the building. This will overlay having buildings right up onto the right-of-way. The provision caps the height on Ocean Avenue at 35 feet and the height must be maintained 30 feet deep. The overall height is regulated by Zoning District. Height in the Boynton Beach Overlay District is also regulated by the Zoning District, but there are 13 Meeting Minutes City Commission Boynton Beach, FL June 18, 2019 areas where the height is capped at 45 feet and the height must be consistent for at least 10 feet deep. Building design has three components, which are building orientation to ensure the buildings face the streets, finished finial requirements, which are glazing windows and wall articulation. Mayor Grant asked if there are any subjective views to any of the changes. Ms. Bassiely explained there is relief provided in the same way as they have with existing design standard. Applicants, if they meet the intent of the Code, and not the letter of the Code can apply for a deviation. Motion Commissioner McCray moved to approve. Commissioner Penserga seconded the motion. Deputy City Clerk Nieves called the roll. The vote was 5-0. B. Approve request for Conditional Use and Major Site Plan Modification (COUS 19- 001 / MSPM 19-006) for 7 -Eleven, Inc., to allow redevelopment for a new 2,540 sq. ft. convenience store, a 3,096 sq. ft. gas station canopy, six (6) pump stations, and related site amenities and improvements on a 0.84 acre parcel located at 4798 N. Congress Avenue, in the C-3 (Community Commercial) zoning district. Applicant: Grant Distel, 7 -Eleven, Inc. The Planning and Development Board reviewed this item at its May 28th meeting and, with a unanimous vote, forwards it with a recommendation for approval. Attorney Cherof administered an oath to all those intending to testify. Josh Long, AICP, Gunster Law Firm, 777 S. Flagler Drive, West Palm Beach, and Brian Seymour, Attorney were present. Mr. Long explained the application was approved by the Planning and Development Board. He explained 7 Eleven is on a nationwide campaign to change their store models as convenience stores have changed over the last twenty years. An aerial of the subject site was viewed. his site has a car wash, which will be removed and is not part of the application. The building is a simple box having no architectural elements, no landscaping, and minimal parking. The plans will update it to a modern store. A layout for the store was viewed. Ingress and egress was revised to Palm Beach County traffic standards and the fuel canopy is on the west side of the property. The one-way exit into an adjacent outparcel on the northeast corner will be revised as part of the application. Mr. Long requested approval of the plan. Commissioner McCray noted there are other 7 Eleven's in the City and asked what would be done with those stores. Eric Lavoria, 7 Eleven Real Estate Representative, explained 7 Eleven has a redevelopment plan as the company has been around for 65 to 70 years and there are many older stores. They have a plan for to install new beverage bars, newer coffee standards, and fresher food service offerings to meet the prototype for their newer stores. 14 Meeting Minutes City Commission Boynton Beach, FL June 18, 2019 There is a plan to update stores but he did not have a time period. Commissioner McCray asked staff how many gas stations there were on Congress Avenue from the Delray line to Hypoluxo. Ms. LaVerriere will get the information. Commissioner McCray favored the project, but he did not want to overdo gas stations. Ed Breese thought between there were four to six. It was noted the gas station was not a new gas station. They were replacing a gas station. Brian Seymour explained sometimes 7 Eleven co brands with other gas companies. Motion Commissioner Romelus moved to approve. Commissioner McCray seconded the motion. Mayor Grant requested 7 Eleven get a letter from Palm Tran to see if it was feasible to move a bus stop to the location. Mr. Long noted this location has a turning lane, which would not accommodate a bis shelter there. He pointed out 7 Eleven does pair up with Palm Tran to have bus stops at their properties because it is good for business and he further agreed to contact Palm Tran. Mayor Grant noted the landscaping plans, but they did not get a list of trees or shrubs. He pointed out the City is pushing for butterfly plans. Mr. Seymour commented if staff provides the species of landscape plants needed, they could add them. If they can provide staff with the species. They can incorporate them. Mayor Grant asked if they will have a solar canopy and learned they could not at this location due to the small site and the trees. Commissioner Penserga asked what security features they have. Mr. Seymour commented they are working with staff to increase lighting under canopy to meet the Crime Prevention Through Environmental Design (CPTED) standards. All 7 Elevens have closed captioning with high definition TV in the stores and 7 Eleven teams up with police and sheriff departments to have officers frequent the store and write their reports to have a presence. All new stores will have new security features built into them. Vote That unanimously passed. C. PROPOSED ORDINANCE NO. 19-019 - FIRST READING - Approve amendments to the Land Development Regulations, Chapter 4, Site Development Standards, creating a new *Article XII entitled "Fertilizer Use Regulations" to create regulations requiring proper application of fertilizer to protect water bodies. Applicant: City -initiated. City Attorney Cherof read Proposed Ordinance No. 19-019 by title only on First Reading. 15 Meeting Minutes City Commission Boynton Beach, FL June 18, 2019 Colin Groff, Assistant City Manager, explained the National Pollution Discharge Elimination System Permit the City has with the County requires the City to have the regulations in place to control the use and access to fertilizers. This is standard language from the State the permit requires them to implement. Motion Commissioner Romelus moved to approve. Commissioner Penserga seconded the motion. Commissioner Romelus asked if this was a way to improve and protect waterways and learned it was. The rules are designed to prevent fertilizer from running into open waters. Mr. Groff reviewed a brief presentation. Vote Deputy City Clerk Nieves called the roll. The vote was 5-0. 9. CITY MANAGER'S REPORT A. Presentation of Building Wealth in the Community Strategy including Local Business Spending for City Surtax Projects, Sara Sims, and Town Square Development by David Scott, Director of Economic Development & Strategy. David Scott, Director of Economic Development and Strategy, explained building wealth focuses on every development, redevelopment construction project to maximum the expenditure and investment in the City's local communities. He reviewed a PowerPoint on how the City will move forward with the strategies and report on different projects and initiatives around the strategies and if they are successful or not in the City. Mark Heferin E21- was present to talk about the town Square portion of the presentation and Andrew Mack, Director of Public Works and Engineering will discuss the City's Surtax projects and Sara Sims Park. Building wealth in a community takes a view of how to support local business preferences, engage local communities to a deeper degree and focus on different strategies on workforce development. As local businesses grow, they will expand within the City and hire locally. Targeted procurement focuses on supporting local businesses first so they will continue to grow. The Local Business Preference Policy was implemented a year ago which allows them to look at bid projects and responses to proposals. If local businesses respond within five percent, five points or within $5,000, the City can award the project to a local business. The City also reviewed strategies regarding procuring local businesses and understand an intermediary and a champion who can be the project manager. The project manager can review different strategies such as targeted recruitments who can break up projects into smaller components so smaller businesses can compete. Targeted recruitment can review how the City procures. If a project is under a certain threshold, the City can solicit 16 Meeting Minutes City Commission Boynton Beach, FL June 18, 2019 three quotes to focus on three local businesses who could then respond to a bid. The City has used job fairs, such as those held for Sara Sims and the Town Square. Social media was used as was direct contact to ensure they are aware a bid has been issued. In the future, the City will hold more workshops around local business development. Mr. Scott spoke with Sherry Johnson about an upcoming Career Fair and he anticipates a partnership would be formed. The Commission requested reviewing how much the City spent on local businesses for City projects, which was over $2.8 million. Less than 1% was spent on City projects. About 9% was spent on local businesses participating in improvements from the Surtax Fund, and the Town Square calculated to about 3.5%. Commissioner McCray inquired if he was a contractor and his proposal did not meet City standards if the City contacts the contractor to advise why they were unsuccessful to improve their chances to be awarded another bid. Mr. Scott responded they have not yet done so and he agreed follow up was needed. He pointed out it was used with the Town Square and it was successful. Andrew Mack, Director of Public Works, reviewed key findings with the surtax projects. He advised staff had a lot of success implementing local preferences in single trade contracts, such as electrical or fencing repairs or supplies. The City achieved about 9.9% local spending. Local contractors used were Davco Electric, TJ Bowles Electric, Alpha Fence, Allied Fence and City Electric Supplies. Multiple trades are more difficult because the City does not have many vendors that bid on the smaller projects. As to Sara Sims, staff did reach out to many local vendors and broke the project down into single trades, but the single trades staff contacted were too busy to bid. Staff reached out to trades through the internet and community contacts to try to follow up with bids. Staff will work on mentoring businesses to partner some of the smaller contractors with the larger ones to ensure they will get work as well. Commissioner McCray commented the Sara Sims project fell behind due to lack of local contractors. He asked how long staff would delay the project. Mr. Mack explained for a project like Sara Sims, staff writes the schedule up front, and it gets to the point when it starts to affect the schedule, they have to make a decision to move forward. In some of those cases, they used a minor construction bid which are four, pre -qualified contractors for the restroom and the pavilions. Ms. LaVerriere explained maintaining a balance was the key. The City had plans, broke it down, and by the time they were done, 10 individually bid trades, the staff time, procurement time took about a good four months. They tried to find a local vendor. The local business preference is in its first year and staff will have to decide when it is not feasible or practicable to accomplish something. Mark Hefferin, Master Developer for the Town Square development, explained the City has five different projects, which are the Old High School, the Police Headquarters, the District Energy Chiller, the City Hall/Library and the related site work. The Fire Station is a separate project that is tied in to the Town Square development. They are at 14% of 17 Meeting Minutes City Commission Boynton Beach, FL June 18, 2019 the overall purchase. The term total spent means total purchase to date. Nearly 50% of the Police Station project is being built by local Boynton Beach contractors, suppliers or laborers. He noted many municipalities have many mandates, such as Broward County having a 30% mandate on their new convention center. It is a big challenge, especially for a City that does not have resources. He noted the initiative is a long-term proposal for the City. It adds wealth to the community, but it is training and keeping staff and businesses growing. Mr. Hefferin was aware the private developer, John Markey and E2L agreed to continue the program beyond City spend, it is also the private developer spend. The Town Square project started three years ago, and they helped write the business plan for Building Wealth. The project is coming in under budget. They are on budget and on schedule. Sophia Nelson introduced Karizma Adams who was assisting Ms. Nelson in putting the City back to work. Karizma Adams explained she works in the area of community outreach to increase local participation for the project. One of her tasks is to reach out to community organizations in Boynton, looking for referrals by searching through the City's Business Tax Receipts. They contacted Connect 2 Greatness because one objective is to identify local contractors who could work on the Town Square project. Connect 2 Greatness referred her to Michael Evans, of Evans Air. She contacted him in August last year and learned he was not able to bid at the time because the largest scope of work he had completed was not high enough. She asked him to collaborate with him throughout the duration of the project and Mr. Adams agreed. She sent him to their bonding partner. Mr. Adams was not able to secure bonding due to some issues, which were addressed and they connected two months ago. The largest scope of work Mr. Evans was able to handle was $70,000. In august, he was pre -approved for $400K and can now bid on future opportunities. Michael Evans, Evans Air thanked the City Commission for the work. Staff did reach out to him and Ms. Adams followed up with him around three times. In the past, he did projects for the government but he was always the sub -contractor. Now through their program, he could grow his business because now he could bid on the jobs directly. Mr. Scott explained Mr. Evans was an example of building wealth and the program should provide wrap around services for businesses that need support. Mr. Evans can now bid on other projects anywhere. Commissioner Romelus would like a list of other vendors helped similarly as Mr. Evans. Mr. Scott agreed. He commented many had challenges and a few went through the process. 10. UNFINISHED BUSINESS - None 11. NEW BUSINESS - None ON Meeting Minutes City Commission Boynton Beach, FL 12. LEGAL - None 13. FUTURE AGENDA ITEMS A. Department to give brief presentation of their operations: Development - July 2019 Library - September 2019 June 18, 2019 B. Staff to review Development Department's plan review processes to identify efficiencies and technologies to assist with timely review of plans/projects - July 2019 C. Dorothy Jacks, PBC Property Appraiser to address the Commission - August 6, 2019 D. Staff to present updated Social Media Policy - August 20, 2019 E. The Mayor has requested a discussion of possible changes to Seacrest Corridor zoning and land use including expedited permitting — TBD 14. ADJOURNMENT Motion There being no further business to discuss, Vice Mayor Katz moved to adjourn. Commissioner McCray seconded the motion that unanimously passed. The meeting adjourned at 8:48 p.m. (Continued on next page) W01 Meeting Minutes City Commission Boynton Beach, FL ATTEST ueenester Nieves Deputy City Clerk Catherine Cherry Minutes Specialist 20 June 18, 2019 CIT-5gNTO ACH Mayor - Steven B. Grant Co ss — Christina Romelus Commis . DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: 7 -Eleven Gas Station (MSPM19-006 / COUS 19-001) APPLICANT: Grant Distel, of 7 -Eleven, Inc. APPLICANT'S ADDRESS: 900 SW Pine Island Road #202, Cape Coral, FL 33991 DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: June 18, 2019 APPROVAL SOUGHT: Request for approval of Conditional Use and associated Major Site Plan Modification for the construction of a gas station to include a 2,540 sq. ft. convenience store, a 3,096 sq. ft. gas station canopy composed of six (6) pump stations, and related site amenities and improvements. LOCATION OF PROPERTY: 4798 N. Congress Avenue DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO. THIS MATTER was presented to the City Commission of the City of Boynton Beach, Florida on the date of hearing stated above. The City Commission having considered the approval sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: 1. Application for the approval sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. 2. The Applicant X HAS HAS NOT established by substantial competent evidence a basis for the approval requested. 3. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "C" with notation "Included." 4. The Applicant's request is hereby X GRANTED subject to the conditions referenced in paragraph 3 above. DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. 6. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other: DATED: �P' 1 � 11)'oI Cl City Clerk S:\Planning\SHARED\WP\PROJECTS\7-Eleven 4798 N. Congress Ave\MSPM19-006_ DO.doc EXHIBIT D Conditions of Approval Project Name: 7 -Eleven Gas Station File number: COUS 19-001 / MSPM 19-006 Reference: 3rd review plans identified as a Maior Site Plan Modification with an April 26th, 2019 Planning and Zoning Department date stamp marking ENGINEERING / PUBLIC WORKS / FORESTRY / UTILITIES Comments: 1. As a result of the closing of the northerly cross -access drive, the applicant shall be responsible for providing an appropriate termination of the drive aisle on the abutting parcel to the east, satisfactory to the City Engineer. X FIRE Comments: None. All previous comments addressed at DART meeting. POLICE Comments: None. All previous comments addressed at DART meeting. BUILDING DIVISION Comments: None. All previous comments addressed at DART meeting. PARKS AND RECREATION Comments: None PLANNING AND ZONING Comments: 2. It is the applicant's responsibility to ensure that the application requests are publicly advertised in accordance with Ordinance 04- 007 and Ordinance 05-004, and an affidavit with attachments (ownership list, radius map, and copy of mailing labels) is required to be provided to the City Clerk and Planning & Zoning one (1) week prior to the first public hearing. X 7 -Eleven Gas Station (COUS 19-001 / MSPM 19-006) Conditions of Approval Paae 2 of 3 3. Ice machines, if proposed, should be placed on the south side of the building along with the other proposed vending machines, subject to the 42 inches clear path requirement. X 4. The proposed landscaping around the 12 ft. tall fuel vents (36" HT Florida Privet and existing palm trees) shall be of sufficient height to effectively and completely screen the vents from the adjacent right- of-way at time of planting. There is a lack of screening between the X top edge of the 36 inch tall Florida Privet and the bottom edge of the existing palm trees. At time of permit submittal, please demonstrate the vent pipes will be completely screened. 5. The height of landscaping around the legal non -conforming pylon sign shall be of sufficient height to screen both poles from grade to the bottom edge of the Synergy cabinet sign at time of planting. More specifically, there should not be no open space between the X landscaping and the bottom of the sign cabinet, along the full width of the sign cabinet. 6. The building setback labels on the site plan shall be corrected to be consistent with setback labels indicated on the Site Data Table at X time of permitting. COMMUNITY REDEVELOPMENT AGENCY Comments: Not applicable. PLANNING & DEVELOPMENT BOARD CONDITIONS Comments: None CITY COMMISSION CONDITIONS Comments: 7. The applicant shall provide a letter from Palm Tran indicating their position on the applicant providing a bus stop and shelter at this X location. 7 -Eleven Gas Station (COUS 19-001 / MSPM 19-006) Conditions of Approval Paae 3 of 3 ADDITIONAL REPRESENTATIONS / COMMITMENTS The applicant or applicant's representatives made the following representations and commitments during the quasi-judicial and/or public hearings that now constitute binding obligations of the applicant. The obligations have the same weight as other conditions of approval. The applicant agreed to revisit their site plan to ensure that butterfly X attracting plant material was being utilized within their planting scheme. S:\Planning\SHARED\WP\PROJECTS\7-Eleven 4798 N. Congress Ave\ExhibitD_COUS 19-001 MSPM 19-006-COA post CC.doc HYPOLUXO ROAD `cL oc now Easn.,c�T`�osETR'wc',� �F.R ns ,i -n --- i - I -- p061Na s uM1E0, EABP,Brt,TlEE6,T 41BBt TO SWVEvI N KE/TH GRAPHC SCALE asn,maan TMs riniv eat[ uaw e%n seas AeovE. � SITE � 9� •n DE9cPoPl,Ox .w. OMT Sue,frtAl YwoNosrx[iP �' .2 sOBITTw nLwQo,.,e�MwEA�aEn ___._..._.. __. _ _ __.__ _. ,I`�RE"� u«<.I..xT,�,.G„"RE —16TGa�Ene Q, IAZ Ea6 ° I =n T.W k 834785 Ia-wn 6wtx Aso E a2(Trvl 4798CONGRESS AVE I I ° •I�C�1=M LL6v oa.,o,ma snsur BOYNTON BEACH. Tqq=g FLORIDA 73428 EUSTwc 1 6c�® rFA96em L _ �6un� . �. •I=ICFs I l —__—._— o rl u k on Nor �` I nnon.nE cwE6 ORt.Fv"T 6' LOwM020NEt2%65 TRIE 1 I cE (<YP.) C,IOTTOYETPG RMS 1 'I w oMs„c sawE nw., movosm SITE PL soEw%L% "'s z tz unoP. AN -N—Sp—l01 a J e 0872537 HYPMUXC ROAD I N 0 ;0 KEITH GRAPNC VALE OawM�E�MR7aE• vtl. PEA Muco uw•�Er�tlr fIIIP RYnJ ' 1 gJIP 1mt _ oA5se1T nEv:T"rwuE""r"�` ru CdC Y 1 Itm Ohl �FiRLi TIrBZ[;H T f6rfo�ii�K lovfvRl • r pUl YM• I Rwq Ed CwiWur E` IAMo roE.le, r.vZ EJIANM /347!5 4786 CONGRESS AVE. 1•ncrerEtr BOYNTON BEACH, uE+urm FLORIDA 33426 r21 foUsr. to is s NCE ir•C�BEo FDGE Paves E Y rOT® ! • SHINCEwrco.•�EL. e. Vicars+. Zit fd r��sM�D �YT�P I ©IEEE RI.•.eNO Ru•ictEducartEeurpNi i cax6i,u �-trrdE t.m lE EL • t2a cOnef. NlF.tr11CIE ®�N•E TNCEtEFD EpEVNZt 5, Y a'XL a v.Rn6 t�ve mE•-�i s.EET PAVING. GRADING, �oONECrETa ElT. aaHVE� UTILITY PLAN Ca1T�N •wrYq� �. 1 CP -101 i CUM Pw] oEilam ' CAMFVPE£Eu6 rnrtB1 Ed pEfll• �' ,1 If 1 - � T0. Calvi. �CUMPY12 ' •I=I • I^I• . E FUFl U.� U PEE � �RNi Elm 1 TUE6tsAM saI CET�� I 1 � • k yyy>111 � � I e• e6 . i a 6�E1 5 � I RI r IEYE ir. Y A • — •. EN. EL •aM 1EN �"' f='. b � eo N 0 ;0 KEITH GRAPNC VALE OawM�E�MR7aE• vtl. PEA Muco uw•�Er�tlr fIIIP RYnJ ' 1 gJIP 1mt _ oA5se1T nEv:T"rwuE""r"�` ru CdC Y 1 Itm Ohl �FiRLi TIrBZ[;H T f6rfo�ii�K lovfvRl • r pUl YM• I Rwq Ed CwiWur E` IAMo roE.le, r.vZ EJIANM /347!5 4786 CONGRESS AVE. 1•ncrerEtr BOYNTON BEACH, uE+urm FLORIDA 33426 r21 foUsr. to is s NCE ir•C�BEo FDGE Paves E Y rOT® ! • SHINCEwrco.•�EL. e. Vicars+. Zit fd r��sM�D �YT�P I ©IEEE RI.•.eNO Ru•ictEducartEeurpNi i cax6i,u �-trrdE t.m lE EL • t2a cOnef. NlF.tr11CIE ®�N•E TNCEtEFD EpEVNZt 5, Y a'XL a v.Rn6 t�ve mE•-�i s.EET PAVING. GRADING, DRAINAGE. AND UTILITY PLAN r�EE1wnEE awom•�uLMFJPrn rrEs 1•E.I,TE 1 CP -101 i m Env+wa I 0 09725.27 j WPOLUzO ROAD I � / a �=I � tot•. I_ j 1 w 1 � 9cw.Fn fOof YlEa 1 O / L J N O oSTOP -RAPH C 5 Bret oNLr w >aa�` 5,.,5ro5 mx5.n y / ,nw°.-:oN n�..l�.,,, 1 J L J�\ I Rai 1 7 KEITHI /9IF 1785 CONGRESS AVE. BOYNTON BEACH, FLORIDA 9]126 PAVEMENT MARKING AND SIGNAGE PLAN ' 014101 s 0 0072337 N GRAPM SCALE DONOT � O STOP .�►., / J � F•�T t G� 1 Calsr. M41 iav Ba1,. x �E6f��. IJO ri IFd ,V] KEITH -O N,..am .>o 1317!5 1788 CONGRESS AVE. BOYNTON BEACH, FLORIDA 33128 Irtl,TE II.N PAVEMENT MARKNq � AND SIGNAGE PLAN , CM -101 8872: e iIt r 1 / N GRAPM SCALE DONOT � O STOP .�►., / J � F•�T t G� 1 Calsr. M41 iav Ba1,. x �E6f��. IJO ri IFd ,V] KEITH -O N,..am .>o 1317!5 1788 CONGRESS AVE. BOYNTON BEACH, FLORIDA 33128 Irtl,TE II.N PAVEMENT MARKNq � AND SIGNAGE PLAN , CM -101 8872: A -.---� �L��^ T"•Ji:i �► QTW SAV/ pT" A .A � A— � L/I1�.n��..r �I1 ; R' - - nmo��a omo��o oo©�� mmo� mm0�� ow�E MR=®� •.�__� � .�,.. LANDSCAPE PLAN ON ■, B e FLUE B 9 � I r e sa4eq 11 0 df10tlO 3911 ANlVdf1000 w 3ui NOLL0310tld 371117 3dA1 NOIlOfItl19N00 ONIO'IN18 3 li 0 f - LAYOUT ANFORNIATION f - ROLLER GRILLS 2 (SELF SERVE) SANDWICH CASE 9' VAULT DOORS 11 LOW TEMP DOORS 1 ICE MERCH. DOORS 1 _ _ _ NOVELTY CASE 1 BAKERY CASE 1(LG) ® © ® SLURPEE BARRELS 8 ..r gee a 114 / Q e e GONDOLA UNITS (6(rH) 22 END CAPS (601H) 05 POWER WINGS (00)- NOT IN TOTAL LOW WALLS (36-H) 00 HIGH WALLS (72-H) 00 TOTAL 7i Z u1'G 2 �g � i - e ' GALES FLOOR AREA = 1.565 SF GAS: YES LIQUOR: NO BEER: YES WINE: YES ( ® FL �Q^ 1 _ O OCCUPANCY LOAD ('29) ` =9 TRAVEL DISTANCE = 8T TRAY COMMON PATH OF TRAVEL (<75) = 51' T REQUIRED = 1 I i i i i EXITS REQUIRED = 1 OVERHEAD SHELVES =25 FT FLOOR SHELVES = 11 FT WALL TYPE LEGEND EXISTING WALL o EXISTING COLUMN - 1 NEW WALL ••••'••" NEW PARTIAL HEIGHT (MALL n Q S NEW COOLER WALL ® d OCCUPANCY CALCULATION MERCHANDISE KITCHEN/SALES STORAGE/ BACK ROOM OFFICE RESTROOM 13DD SF I 30 = 43 PEOPLE 2655E I 200 = 2PEOPLE 9065F / 300 = 3PEOPLE 0SF / 100 = 1PERSON 75 SF / WA = 0PEOPLE jlltll�jj(li d TOTAL 49 PEOPLE I�IIIF 34785 - BOYNTON BEACH, FL - FP2 LAYOUTI 04,16119 F£2 pe N 4798 CONGRESS AVE SCALE. Y.'=1' -D" APPROVED: YES[_]NO® BOYNTON BEACH, FL 00'W19 a I— >oa o o - - --- -- ------ 1 0, 1 r 1 � ,n F�aw anon _ tdao®�erafo rnwAnrwr ��J{/ ;.I Q � + �_1 1r5YAkad FMMgn - Signf A, 8 & C afWY SP+M� FOdeq, ISediau). Sly harbinger a,lhe,u,ure 177D S4 FT./SFFE 115.5 SQ FTJSFFE Page:4 I I r _ 1 � ueawo wM r �1 J � iaew:n,ccorw� I r ow - SMe ILMI EW --s � tl0':I-0' Drpi"Sp iwu0e(C-) M.0 m.e sa viJsrtc ms sa F*Jsrt[ i 32' 43' 25 15 NOTEPYLON POLE STRUCTURE WILL NOT BE MODIFY IN ANY WAY, TO REMAIN AS IS NOTE. DO NOT REMOVE ANY STRUCTURAL COMPONENTS FROM THE SIGN NOTE BOTTOM 3 CABINETS TO HAVE 2" OF SPACE BETWEEN THE CABINETS FOR PROPER VENTILATION, WILL REQUIRE TO MOVE THE CABINETS ./- 82' u.uup A harbinger slq�l a me rQeQF. FtT. Repww�^ I• ALLOWED TOTAL PROPOSED TOTAL EXISTING CONDITION PROPOSED ELEVATION P".' T NIEIGOft -P 5 n -SI RE MTS rr LOGO rox C� O O * WJEc IETiEra TWEE (SI SETS OF WMRWUlY ILLUMINATED MOBIL PUSWTNRU INACTION MOLDED LETTERS B rACM BO%ES. CABINETS TO BE INTERNALLY BIDMNATED WI WINTE ZEDS, NOTE: CANOPY SIGNS TO BE PROVIDED BYAPPROVED SIGN MANUFACTURER OF EXXON MOBIL, FM E"'w"N&8Ma D"-Suh4ld 217116 -Mo lC 5 Cl 1-11.—w1 ACM Soa - S nG SN' a V -W DWFYr Brloiiir I~: 11A (Each MBI FRONT ELEVATION: REAR ELEVATION: FM.WlW8-ftn WM -SI 1 NTs FAS 5 e'"`M— M obwll 'ACM xMM®bol 1 f 5ElavalM •16"fano Ha hl -T 1-11.5 —d I.phl.. Laoul to— SIDE ELEVATION: ~Q SIE q. SIDE ELEVATION: harbinger sign of the future nx�csyauA.awa ioN.. B..m nwwJUJa - 127.0 S0. FT./SRE TIS.S SD. FTJSTTE 0 ,V KEITH February 5, 2019 Edgar Breese Planning & Zoning Administrator Development, Planning & Zoning 3301 Quantum Blvd., Suite 101 Boynton Beach, Florida 33426 RE: 7 -ELEVEN (34785) CONDITIONAL USE PERMIT - STANDARDS FOR EVALUATING CONDITIONAL USES Mr. Breese, On behalf of the 7 -Eleven, Inc. ("Applicant"), we are pleased to submit this letter In support of the conditional use application for a property located at 4798 N. Congress Avenue (the "Subject Property"). The letter responds to the Standards for Evaluating Conditional Uses as outlined by City of Boynton Beach Land Development Regulation Chapter 3, Article IV, Section 4, C. Standards, and as required by Section III of the Conditional Use Application. Chapter 3, Article IV, Section 4, C. indicates: In evaluating an application for conditional use, the Board and Commission shall consider the effect of the proposed use on the general health, safety, and welfare of the community and make written findings certifying that satisfactory provisions have been made concerning all of the following standards, where applicable. The following numbered list identifies each standard from the code and below each standard, in bold text, we provide a response: 1. Ingress and egress to the subject property and proposed structures thereon, with particular reference to automobile and pedestrian safety and convenience, traffic flow and control, and access in case of fire or catastrophe; Response: The Subject Property is currently developed with a convenience store, gas station, and car wash. The proposed redevelopment of the site includes demolishing the existing structures on the site and redeveloping the convenience store and pump canopy in a different configuration. With the redevelopment, the Applicant proposes to reconfigure the site to improve vehicle and pedestrian access from both the adjacent roads and from the adjacent shopping center. Access to Congress Avenue Vehicles currently access the site from Congress Avenue via an existing driveway with right -in ingress and right -out egress capabilities. The proposed redevelopment plan will relocate the driveway further south to increase the distance between the driveway and the intersection. It will also remove the egress component of this driveway. Both actions increase safety. Drivers who want to exit to Congress Ave. can do so using the shopping center's internal driveway. The shopping center has one driveway with access to Congress Ave. and an additional access point is available to motorists further south at Plaza Lane. H Broward .'.... Palm t3each County _ ;_;;; r• :. ... 301 E Atlantic Blvd 2160 N W 82 Ave 2312 S Andrews Ave 120 N Federal Hwy 321 N Crystal Lake Drive Pompano Beach Doral Fort Lauderdale Suite 208 Suite 208 FL 33060 FL 33122 FL 33316 Lake Worth. FL 33460 Orlando, FL 32803 954.788.3400 305.667.5474 954.788.3400 561.469.0992 954.788.3400 February 5, 2019 / Page 2 of 4 7 -Eleven (34785) Conditional Use Permit Standards for Evaluating Conditional Uses Access to Hypoluxo Road The site currently has a driveway on Hypoluxo Road with vehicle ingress and egress. The proposed site reconfiguration proposes to maintain the ingress and egress access and location of the existing driveway. However, the proposed redevelopment plan increases the length of the driveway to increase safety. Pedestrian access is also improved via a sidewalk that connects the convenience store to Hypoluxo Road and the larger pedestrian network in the area. Cross Access Changes The Applicant proposes to remove the internal, cross access on the north side of the property. This access currently provides one-way circulation from west -to -east. The proposed redevelopment plans improve the southern internal cross access from the property to the contiguous shopping center. These improvements include clearer pavement markings, channelization, and updated wayfinding signage. Overall, the site is reconfigured to improve circulation and increase safety for all customers entering, exiting, and remaining on the site. 2. Off-street parking and loading areas where required, with particular attention to the items in subsection C.1. above, and the economic, glare, noise, and odor effects the conditional use will have on adjacent and nearby properties, and the city as a whole, Response: The proposed site plan improves the site's off-street parking configuration. The new parking locations consolidate parking in two areas and clarify parking with clear markings. Most of the parking spaces are located in front of the convenience store. Overflow parking is located In a safe area on the north side of the property. The proposed parking areas eliminate the existing conflict between existing parking areas, traffic entering the site from Congress Avenue, and vehicle queuing for the car wash. The proposed parking configuration improves glare, noise, and lighting effects. Light emanating from vehicles on the property will decrease because most of the parking is currently located at the perimeter of the property, while most of the proposed parking on the new site plan faces the building rather than adjacent properties. The proposed loading area is clearly delineated in a location close to the store. Lighting associated with the parking and loading areas is intended to provide a safe, CPTED-supportive condition for people fueling vehicles and walking between the pumps and convenience store. The redevelopment removes the automatic car wash, which will decrease noise. Parking will not affect odor or economic effects. 3. Refuse and service areas, with particular reference to the items in subsection C.1. and C.2. above; Response: The refuse area is located behind the proposed building and is expected to improve the access to the area for refuse trucks. The proposed refuse area will not affect adjacent properties more than existing conditions. 4. Utilities, with reference to locations, availability, and compatibility; Response: Water - An existing 2 -inch water meter that supplies the existing building will be used to supply the proposed building. The water meter on the east side of the site is approximately 72 feet north of the south property line. Sanitary Sewer - An existing 6 -inch sanitary sewer lateral that connects to an existing 8 -inch gravity sewer system and services the existing building will be used to service the proposed building. The manhole is located near the southeast corner of the site and the sewer lateral runs along the east side of the site approximately 12 feet from the east property line. Drainage - An existing drainage structure that connects the existing site's drainage system to that of the shopping plaza will be used to connect the proposed site's drainage system to that of the shopping plaza. The existing structure is located near the east property line approximately 29 feet north of the south IV February 5, 2019 / Page 3 of 4 7 -Eleven (34785) Conditional Use Permit Standards for Evaluating Conditional Uses property line. 5. Screening, buffering and landscaping with reference to type, dimensions, and character; Response: The north and west buffer consists of sabal palms and native trees of varying heights to create a tiered landscape screening of the property. The shrub layer consists of a continuous native hedge along the street frontage of the property combined with drought tolerant groundcover. Signature flowering shrubs mark the ingress and egress of the property. The landscape design includes plants that support butterfly ecology. The south buffer consists of existing native trees and proposed canopy trees. A continuous hedge with groundcover fill the landscape area on the south property line. Florida Privet hedges have been used to screen the dumpster enclosure and layered shrubs are used to soften the foundation area of the building. 6. Signs, and proposed exterior lighting, with reference to glare, traffic safety, economic effect, and compatibility and harmony with adjacent and nearby properties; Response: All proposed signage will comply with the City's requirements that are outlined in the Land Development Regulations. The signage will be harmonious with adjacent and nearby properties. 7. Required setbacks and other open spaces; Response: The proposed building and canopy are setback tram the right-of-way and from adjacent property lines to meet the City's Land Development Code requirements. These setbacks include Special Gas Station standards in Chapter 3. Article 4. Section 3.D.46.b.2. The site contains an 80 -foot easement, which ensures that structures are setback more than the required amount along Hypoluxo Road. The proposed site plan includes more than 29 percent open space / pervious surface. 8. General compatibility with adjacent properties, and other property in the zoning district; Response: The proposed use is the same as the existing use: both are convenience stores with gas station. Since this use is a replacement of the existing use, and the existing use is compatible with adjacent properties, the proposed use is compatible with adjacent properties. The proposed site plan also removes the car wash use, which reduces the number of uses and structures on the property. Furthermore, the subject property is located in a commercial area at the intersection of two high -traffic, arterial county roadways (Congress Ave. — Urban Principal Arterial (U -PA); Hypoluxo Rd. — Urban Minor Arterial(U-MA)). No residential development is adjacent to the site. 9. Height of buildings and structures, with reference to compatibility and harmony to adjacent and nearby properties, and the city as a whole; Response: The proposed building is one-story, and it is replacing a one-story building. The surrounding commercial area is comprised of low -elevation commercial structures between one (1) and two (2) floors. The proposed building is consistent with the surrounding area. 10. Economic effects on adjacent and nearby properties, and the city as a whole, Response: The redevelopment of the property could be expected to increase the values of adjacent properties because new construction and redevelopment typically signals that property is more desirable. The development will likely be more valuable than the existing development, which would increase tax revenues for the City. 11. Where applicable, the proposed use furthers the purpose and intent of a corresponding mixed use zoning district or redevelopment plan, and Response: Not applicable. The property is in a commercial zoning district. Z February 5, 2019 / Page 4 of 4 7 -Eleven (34785) Conditional Use Permit Standards for Evaluating Conditional Uses 12. Compliance with and abatement of nuisances and hazards in accordance with the operational performance standards as indicated in Chapter 3, Article IV, Section 1 and the Noise Control Ordinance, and City Code of Ordinances Part II, Chapter 15, Section 15-8 Response: The proposed development Is compliant with the operational performance standards in Chapter 3, Article IV, Section 1. The proposed redevelopment is the same use as the existing development, but the redevelopment effort will ensure that improvements are made to the various site components. The proposed redevelopment will also remove the existing automatic car wash. This car wash will not be replaced, thus reducing the externalities associated with that use and structure. 0 Minister Bernard Wright 713 N.W. 2nd Street Minister Kendra Wright Boynton Beach,FL 33435 E.I.N. #65-1055799 754-246-0767 To whom it may concern, June 15th 2018 Boynton United in fellowship with Bernard Wright Ministries (a 501 C3 non profit) and the Cherry Hill Community are asking for your support to help provide a free summer camp for the underprivileged children who cannot afford the exorbitant cost of S578 per child to attend the summer camp at the Carolyn Sims Center. This summer camp which has been depriving the children unjustly of free access to this public recreational facility for the past eight years subjects the community and neighborhood children to the negative elements of the streets. In an effort to provide a free summer camp for the children we are pooling our resources to provide a safe and productive environment throughout the summer by providing them positive mentoring, athletics, free swim lessons, healthy meals for breakfast and lunch and snacks, outings to local educational facilities, reading programs and caring supervision. What is needed is ongoing donations of water, sugar free juices, snacks, napkins, cups, plastic flatware, bread and food for sandwiches, food for breakfasts, fruit. and any financial donations in support hereof. We are pooling our support to provide these children a great summer experience they will always remember. We thank you so very much in advance in whatever way you can support US. With warm regards, sincerely Minister Bernard Wright Pillars Priorities Categories,Projects,Plans,and Processes Fiscal Year Progress Owner Contributor(s) 4.1 Pension Reform 50% Lori LaVerriere 4.1.1 Funding for Consultant 100% Tine Howard 4.1.2 Negotiate CBAs with Unions 50% Julie Oldbury 4.2 Naming Rights Revenue Source Programs NEW:FY 19/20 25% Lori LaVerriere 4.2.1 Develop case for support NEW:FY 19/20 25% Lori LaVerriere 4.2.2 Indentify funding/donor opportunities 0% 4B Inclusive Culture and Identity Julie Oldbury 4.3 Citywide Comprehensive Branding Plan 25% Eleanor Krusell 4.3.1 Conduct Citizen Survey 100% 25% Eleanor Krusell 4.3.2 Schedule Focus Groups NEW:FY 19/20 Eleanor Krusell 4.4 City Website 75% Eleanor Krusell 4.4.1 Website RFP and Launch 100% Eleanor Krusell John McNally 4.4.2 Website ADA Accessibility 50% Debbie Majors John McNally 4.5 Recreation:Expanding Inclusive Opportunities for People with Special Needs 50% Stephanie Soplop Debbie Majors 4.5.1 Training and certification of staff 100% 4.5.2 Training volunteers at Recreation facilities 100% 4.5.3 Continue to develop and expand inclusion activities 50% 4C Technology&Capital Infrastructure Improvements Tim Howard Andrew Mack 4.6 Enterprise Resource Planning(ERP)System Acquisition and Implementation 0% John McNally Mara Frederiksen/Andrew Mack 4.6.1 Identify funding 0% 4.7 Utilities New Laboratory Building 25% Joe Paterniti 4.8 Temporary Fire Training Facility 50% Glenn Joseph 4.9 Permanent Fire and Police Training Facility NEW:FY 19/20 NEW Michael Gregory Glenn Joseph 4.10 Golf Course Financial Sustainability and Facility Enhancements 25% Ron Tapper 4.10.1 Golf Course Financial Sustainability 100% Tim Howard Ron Dapper 4.10.2 Golf Course Capital Improvements(Cart Paths,Maintenance Barn,Restrooms,Clubhouse) 25% Ron Tapper 4.10.3 Identify Funding 0% 4.11 Business Database Reconciliation and Verification NEW:FY 19/20 NEW John Durgan 4D Reengineering the Workplace and Innovation Julie Oldbury R — 4.12 Fleet Comprehensive Operations Assessment and Implementation 50% Andrew Mack 4.12.1 Hired Consultant/Received Recommendations 100% 4.12.2 Evaluate Recommendations and Funding 50% 4.12.3 Implementation 4.24 Fleet Routeware Deployment(Sanitation) 100% Andrew Mack 4.13 Cybersecurity Comprehensive Plan NEW:FY 19/20 0% John McNally Pillars Priorities Categories,Projects,Plans,and Processes Fiscal Year Progress Owner Contributor(s) 4.13.1 Develop and Incorporate Cybersecurity into City Emergency Response Plan 0% Glenn Joseph Matthew Petty 4.14 Career Path Development and Implementation 75% Julie Oldbury T 4.15 Library Collection RFID 25% Craig Clark 4.16 Business Tax Receipts(BTR)/Certificates of Use(COU)Expansion 25% Mike Rumpf 4.16.1 BTR 25% 4.16.2 COU 25% 4.17 Development:Online Billing and Plan Submittal 50% Mike Rumpf 4.17.1 Online Application for BTR 75% 4.17.2 Online Application for Renewals 25% 4.18 Community Standards Code Rewrite 50% Glenn Joseph 4.19 Sign Ordinance NEW:FY 19/20 NEW Mike Rumpf 4E Employee Development&Performance Julie Oldbury 4.20 Police Early Warning System 25% Vanessa Snow 4.21 Workforce Development Plan NEW:FY 19/20 NEW Julie Oldbury 4.22 Citywide Community Policing Program Development and Implementation NEW:FY 19/20 NEW Michael Gregory 4.23 Onsite Bachelor's Degree in Business Program Implementation NEW:FY 19/20 AOS Julie Oldbury Glenn Joseph 4 4.23.1 Program Agreement and Commission Announcement 100% Glenn Joseph 4.23.2 Program policy/procedure development and employee announcement 100% Julie Oldbury 4.23.3 Implementation 75% Julie Oldbury Glenn Joseph 5 5 Public Health and Safety . 5,5 Community Youth Engagement Programs 5.1 Community-Based Drug Prevention and Youth Diversionary Programs 25% Joe DeGuillo 5.2 Fire Explorer Program 100% Glenn Joseph SB Community Wellness Initiatives 5.3 Intramural Sports Program for Elementary Schools 100% Wally Majors SC Public Health&Safety Technology and Capital Infrastructure Improvements 5.4 Sara Sims Park Improvements 75% Andrew Mack 5.5 Central Seacrest Corridor Utility Improvements 25% Christopher Roschek 5.5.1 Phase 2 Christopher Roschek 5.6 Hester Center Site Improvements 25% Andrew Mack The 5 Ps of the Strategic Planning Process 1. PILLAR—An overarching desired result. 1. ..... 11 Everything we do as a City should be in support of(at least) one of the following Pillars. mom (A)Vibrant and Resilient Living (B)Cc,..,iected and Engaged Community (C) Robust Local Economy 2. PRIORITY—A strategic area of focus. .t, %Mt' KEEP The Commission, through workshops with the Strategic Planning Team, identifies CALM major Priorities (initiatives) for the City to focus on as a whole. A Priority is a long- AND term goal, broad in scope, and encompassing multiple Projects, usually involving FOCUS 0 various departments. (1) Culturally Distinct Downtown (2) Building Wealth in the Community MINIIIII .. I . . u .. ..-. . . .. .. .. z --_ . (4) High Performing Organization (5) Public Health and Safety (6) Environmental Sustainability 3. PROJECT—A specific Project that directly supports achieving the goals of a Priority. A Project directly links to and relates to the accomplishment of one Priority. A roject $ L Project has a main focus that requires the completion of several Plans to accomplish it. Example: Priority—(2) Building Wealth in the Community Project—(2.1) Local Business Preference Program The 5 Ps of the Strategic Planning Process 4. PLAN—An action step that must be taken to complete a Project. PLANS A Plan is a targeted step toward completing a Project. Example: Priority—(2) Building Wealth in the Community Project—(2.1) Local Business Preference Program Plan—(2.1.1) Develop Tracking Program for Local Spending Plan—(2.1.2) Local Business Ordinance Development and Approval Plan—(2.1.3) Local Business Program Implementation 5. PROCESS—A key task in accomplishing a Plan. N, ,,,--,,,,,„ ,.. --b.,, v/- )eK A Process is a specific component that must be taken to complete a Plan. Example: Priority—(2) Building Wealth in the Community Project—(2.1) Local Business Preference Program Plan—(2.1.1) Develop Tracking Program for Local Spending Plan—(2.1.2) Local Business Ordinance Development and Approval Plan—(2.1.3) Local Business Program Implementation Process (2.1.3.1)—Train Employees with Purchasing Responsibilities Note: There may be additional steps that must be taken to complete a Process, but these steps typically involve routine operations, such as going through procurement or creating an agenda item. These individual steps,although critical to ensuring the completion of a Process,are not detailed in the published Strategic Plan. Page 12 The 5 Ps of the Strategic Planning Process SOFTWARE—Envisio We will be implementing a new software program to aid in the development, tracking, and publishing of the City's Strategic Plan. fffIMI" Information on training will be forthcoming. • ill 4 STRATEGIC PLAN PARTICIPANTS Strategic Planning Team A core internal group who is responsible for the overall direction and oversight of the City's Strategic Planning Process. Priority Champion An individual who is assigned as a Priority Champion is responsible for ensuring that everything under the Priority is properly aligned and directly contributes to the successful completion of the Priority. Priority Champions globally oversee the Priority by ensuring there is communication and alignment among Project Owners and by monitoring overall progress. Priority Champions report to the Strategic Planning Team. Project Owner An individual who is assigned as a Project Owner is responsible for delivering the Project on schedule by identifying and developing targeted Plans, assigning Plan Contributors, and managing overall Project progress. Project Owners report to the Priority Champion. Plan Contributor An individual who is assigned as a Plan Contributor is responsible for developing and implementing targeted Processes in support of and in alignment with the Plan. Plan Contributors report to the Project Owner. Plan Facilitator An internal or external individual who facilitates workshops in support of the Strategic Planning Process. Plan Facilitators report to the Strategic Planning Team. Page 13 Iii 0 V II !! O O ate+ N a `c a 0 0 v ¢ d m ct 9/30/2019 Pillars Priorities Categories,Projects,Plans,and Processes Fiscal Year Progress Owner Contributor(s) B 1A Town Square Development&Construction Colin Groff 1.1 RFQ for Redevelopment of 16.5 Acres 100% Tim Howard 1.1.1 Bond financing source for PD/FS#1 100% Tim Howard 1.2 Town Square Development Site Planning&Permitting 75% Mike Rumpf 1.3 Town Square Public Art Placemaking 100% Debbie Coles-Dobay 1.4 Town Square Construction 25% Andrew Mack 16 Town Square Marketing Eleanor Krusell 1.5 Town Square Marketing Plan 25% Eleanor Krusell 1C Town Square Programming&Management Lori LaVerriere 1.6 Security Plan NEW:FY 19/20 NEW Lori LaVerriere Michael G./Glenn J./Andrew M./Julie 0. 1.6.1 Downtown Enhanced Policing Zone NEW:FY 19/20 NEW Michael Gregory 1.7 Cultural Center Programming NEW:FY 19/20 NEW Lori LaVerriere Wally M. 10 Other Cultural/Downtown Projects Lori LaVerriere 1.8 City's Centennial Production NEW:FY 19/20 NEW Eleanor Krusell C 2A Local Business Toolbox David Scott 2.1 Local Business Preference Program 100% Tim Howard David Scott 2.1.1 Develop Tracking System for Local Spending 100% Tim Howard David Scott 2.1.2 Local Business Ordinance Development and Approval 100% Tim Howard David Scott 2.1.3 Local Business Program Implementation 100% Tim Howard David Scott 2.1.3.1 Train Employees with Purchasing Responsibilities 100% Tim Howard Ityse Treistmpn 2.2 Local Business Education,Resources,and Support Programs 50% David Scott David Scott 2.2.1 Develop Economic Development Brochure 25% Eleanor Krusell/John Durgan 2.2.2 Small Business Workshop Plan 25% David Scott John Durgan 2.3 Local Business Grant and Incentive Programs NEW:FY 19/20 AOS David Scott Pillars Priorities Categories,Projects,Plans,and Processes Fiscal Year Progress Owner Contributor(s) 2.3.1 Develop New Business Incubator Grant 100% David Scott 2.3.2 Award Grant Recipients 100% 2.3.3 Review and Reimbursement 0% 28 Planning/Development/Redevelopment Projects and Strategies Colin Groff 2.4 Model Block 75% Andrew Mack 2.4.1 Affordable Housing Land Assembly 100% CRA-Mike Simon 2.4.2 Attainable Housing Development 50% Andrew Mack Joe Paterniti 2.4.2.1 Property Assembly:Acquire and assemble lots for replotting and infrastructure construction 100% CRA-Mike Simon 2.4.2.2 Design new infrastructure and receive plot approval for Model Block Redevelopment Project(Drainage) I00% Andrew Mack Joe Paternal 2.4.2,3 Infrastructure/Utilities/Roadway Construction 90% Joe Paterniti Andrew Mock 2.4.2.4 New Home Construction 25% Andrew Mock 2.5 CRA Redevelopment Plan 50% Mike Rumpf CRA-Mike Simon 2.5.1 CRA Redevelopment Plan Consolidation 100% CRA-Mike Simon 2.5.2 CRA Redevelopment Plan Implementation 50% Mike Rumpf 2.5.2.1 Revising and implementing new land use and zoning regulations 2.5.3 CRA Overlay District Regulations 0% Mike Rumpf 2.5.3.1 Development of additional LDRs for speced areas within CRA 2.6 Citywide District Planning 0% Mike Rumpf 2.6.1 Congress Ave District(Mall)/Station Area District/Woolbright/Medical 0% Mike Rump( 2.7 Housing Resource Improvement Strategies NEW:FY 19/20 NEW Mike Rumpf 2.8 Federal Highway(North of Ocean Avenue)Corridor Initiative NEW:FY 19/20 NEW Glenn Joseph 2C Local Workforce Development Opportunities David Scott 2.9 Aquatic Professional lob Training Partnership with BBHS 25% Crystal Quesada 2.10 Town Square Local Hiring Initiative 100% David Scott 3 3 • Transpo _,P.•.: ,1a :..a:.li 3A Mobility Planning Colin Groff 3.1 Develop and Implement Comprehensive City Mobility Plan 25% Colin Groff 3.1.1 Amend Comprehensive Plan 50% Mike Rumpf 3.1.2 Develop Mobility Plan with Complete Streets 0% Andrew Mack 3.1.3 Implement New Fee Structure 0% Mike Rumpf 38 Connectibility 3.2 SE 1st Street Improvements(Pedestrian Walkway to Town Square) 25% Andrew Mack 3.2.1 Grant Submission/Award for FY 23 Project 100% 3.2.2 Project Design 25% 3.2.3 Project Funding/Construction 0% 3.3 Complete Streets 0% Mike Rumpf B 4 4 High Performing Organization 4A Financial Stewardship Lori LaVerriere Pillars Priorities Categories,Projects,Plans,and Processes Fiscal Year Progress Owner Contributor(s) 5.6.1 Design 25% Andrew Mack 5.6.2 Construction 0% Andrew Mack 5.7 Pence Park Redesign 25% Andrew Mack 5.8 Meadows Park Improvements 25% Andrew Mack 5.9 Dimmick and Potter Utility Improvements 25% Joe Paterniti 5.10 New East Wellfield Raw Water Main 0% Joe Paterniti 5.11 Water Treatment and Distribution Optimization 25% Michael Low 5.11.1 Phase 1-Design and Development 25% Michael Low 5.11.2 Phase 2-Construction 0% Michael Low 5.12 Police Department Records Management System(RMS)/Computer Aided Dispatch(CAD) 50% Vanessa Snow 5.13 Fire Department Records Management System(RMS)and Communications 75% Glenn Joseph John McNally 5.14 Fire Department Diesel Exhaust Removal System 75% Glenn Joseph 5.15 Traffic Preemption System Feasibility and Implementation NEW:FY 19/20 NEW Glenn Joseph 5.15.1 Feasibility and Coordination with Palm Reach County(Phase 1i Glenn Joseph Michael Gregory 5.15.2 Funding of Technology Glenn Joseph Michael Gregory 5.15.3 Installation of Technology Glenn Joseph Michael Gregory 5.15.4 Implementation of Technology Glenn Joseph Michael Gregory 5.16 Citywide Security Cameras and Automated License Plate Readers NEW:FY 19/20 NEW Michael Gregory SD Public Health and Safety Policy 5.17 Neighborhood Sustainability Program 100% Andrew Mack C 6 6 Environmental Sustainability 6A Natural Resource Management 6.1 Reclaim Water Reuse Expansion 25% Christopher Roschek 6.2 Central Energy Plant(Town Sgaure) 75% Colin Groff 6B Sustainable Repurposing of Land 6.3 Family Golf Course Conversion 0% Ron Tapper 6C Sustainable Policies 6.4 Sustainability within Land Development Regulations(LDR) 0% Mike Rumpf 6.5 Green Boynton Beach Plan Implementation NEW:FY 19/20 AOS Rebecca Harvey