Loading...
Minutes 07-09-19 Minutes the Communityi in the Intracoastal I 2240 N. Federal Highway, t , Florida On Tuesday, July 9, 2019, atP.M. Justin Katz, Vice Chair Mike Simon, Executive Director Mack McCray, Board Member Tara Duhy, Board Counsel Christina Romelus, Board Member Ty Penserga, Board Member Steven B. Grant, Chair 1. II to Order Vice Chair Katz called the meeting to order at 6:30 p.m. . Invocation Board Member Penserga gave the invocation. 3. Roll Call Roll call revealed a quorum was present. . Agenda Approval A. Additions, Deletions, Corrections to the Agenda B. Adoption of Agenda Motion Board Member McCray moved to approve the agenda. Board Member Romelus seconded the motion that unanimously passed. 5. Legal None. Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida July 9, 2019 6. Informational Items and Disclosures by Board Members and CRA Staff: A. Disclosure of Conflicts, Contacts, and Relationships for Items Presented to the CRA Board on Agenda There were no disclosures made by any of the Board Members. 7. Announcements and Awards None. 8. Information Only A. Marketing and Business Development Campaign B. Public Relations Articles Associated with the BBCRA 9. Public Comments Susan Oyer, 140 SE 27th Way, announced Coco Gauff made it to round 16 at Wimbledon. She noted Ms. Gauff's grandmother is Yvonne Odom, who was a prominent resident in Boynton and Delray Beach. Board Member McCray clarified Ms. Gauff's great, great grandfather was the pastor at St. John Missionary Baptist Church, the Reverend Dr. RM Lee. He congratulated Ms. Gauff for putting Delray, Boynton Beach and Palm Beach County on the map. 10. CRA Projects in Progress A. CRA Economic Development Update Mr. Simon commented the update gave a year-to-date amount for this program. The budget this year was $544,356. To-date, the CRA awarded $240,804, leaving a balance, exclusive of any approvals on the agenda, of$$303,000. B. Sara Sims Park Project Update Thuy Shutt, CRA Assistant Director, announced Gary Dunmyer was present with Andrew Mack to give an update on the construction of the park and the local hiring component. Gary Dunmyer, City Engineer, explained the project began in October and the City fenced the park to close it off to the public. In November, construction started. To-date, $1.7 million has been spent, and the project should be substantially completed in late August with the punch out finished in September. Included in the project are pavilions, 2 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida July 9, 2019 drainage, and asphalt pathways. Board Member McCray noted there was flooding on parts of MLK Jr. Boulevard, and inquired if this would be alleviated. Mr. Dunmyer explained there is some flooding in the park now, but he covered the drains to keep the silt out of the exfiltration drains. The pathway will be a third of a mile long and water and sewer is connected to each pavilion. The amphitheater installation was almost finished. A second lift will be installed after construction has been completed. The restrooms should be completed in early August. The landscaping started and will be finished next week. The City will install grass on Wednesday. The City received new LED motion sensor light poles that dim and brighten with movement, making it easier for the Police to see trespassers at the park. Mr. Dunmyer reported the existing trees were trimmed making the area look attractive. The fence around the park is four-feet, four-inches high. Barbs on the top of the fence should prevent individuals from climbing the fence. There are five emergency call boxes at the park that have a direct line to dispatch; not 911. Other security features included 11 on site cameras. Six cameras are point, tilt and zoom cameras. Five 360 cameras observe all directions and will be monitored by the Boynton Beach Police Department. There are also eight License Plate Readers (LPRs). The parking lot has new trees, scrubs and new islands. There will be new concrete pathways between the racquetball courts and playground, which will have three different colors. It will be visually stimulating that will tie the entire park together. Andrew Mack, Director of Public Works, added the park would be monitored by the Police in the Real Time Crime Center in the new Police Headquarters. Each time the City develops or enhances a park, License Plate Readers (LPRs), cameras and call boxes would be added for security. Mr. Mack also viewed security footage at the 4th of July event, which was impressive. Mr. Mack explained work on the park was to be broken into components to allow for maximum local participation in accordance with the Local Business Preference Program for this project. Staff divided the project into segments by trade such as demolition, drainage, restrooms, and water and sewer. Due to procurement rules, the work had to be formally bid and staff issued solicitations and received quotes. Staff researched vendors through Business Tax Receipt records, associations and known contacts. Eleven contracts and purchase orders were issued for the project. Of the 11, the City did not secure any vendors from Boynton Beach. Mr. Mack anticipated this would improve as the City continues to grow the program and more vendors become aware of it. Staff received one proposal from Alpha Fencing, but they were not the lowest bidder and, the vendor was not awarded the contract. Board Member Penserga requested clarification for "exceeded allowable limits". Mr. Mack responded with an explanation on how the process worked. A local vendor can be up to 5% more than the low bid and be awarded the project. Staff was unable to find any local vendors for water, sewer and drainage projects. Mr. Mack explained when the City issues formal bids, local Boynton Beach vendors did pick up plans and reviewed them, but because the economy was doing well, they did not submit a proposal. TJ Bowles intended to submit a bid, but many contractors are busy. 3 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida July 9, 2019 Creative Metals did not submit a fence bid. PGA Land Clearing was contacted, but they went out of business and Mr. Mack praised Mr. Dunmyer on a great job trying to solicit local businesses. Future strategies included holding workshops with Finance and David Scott, Director of Economic Development and Strategy, to provide vendor's guidance on the City's purchasing requirements. Staff is also looking to work with potential start-up companies in various trades or find companies that provide services similar to the commodities the City seeks. The City plans to have the grand opening/dedication of the park in September. C. Business Tax Receipts for Contractors Located within the City of Boynton Beach Mr. Simon explained he Board wanted local hiring to occur and to ensure there were adequate contractors. Staff provided several attachments with GIS maps delineating CRA District and citywide contractors. The CRA also provided a list of general contractors, landscape service contractors in and out of the CRA area so staff could adequately distribute the information to contractors. Board Member Penserga asked if staff would use the list and keep track of the progress. Mr. Simon explained the first task was to put the list together. Staff would look at contractors in the CRA District first, and then within City limits to assist developers when they are asked to hold job fairs, issue invitations to bid and reach out to local contractors. Staff would look at the scope of services when reaching out to the contractors. Once there are contracts with local vendors, staff can create a database of resume and performance building so vendors could be ranked and monitored. Mr. Simon and Ms. Shutt have not sat down with David Scott yet, as a partner, but the best way to accomplish the goal was to do what he just outlined. If independent contractors participate, they can identify issues they encountered and comment with why they did not bid on a project. Staff can then fill in the gaps in the companies, via training or number of employees needed to bid on a job by linking them with other agencies. It was noted the map shows where the company is registered, but their employees may not be from the area. Board Member Penserga favored finding out where the employees are from. Susan Oyer, 140 SE 27th Way, asked about service trucks parked in neighborhoods that are not included on the map. She asked if there was a way to enforce the BTRs and add individuals to the list. She thought there may be many more lawn care companies than what was depicted. She thought it may be a Community Standards issue, but it would benefit the CRA. Vice Chair Katz commented Community Standards could be consulted, but just because there is a truck parked at a residence, does not mean it is registered in this City. Staff could look into the situation, but cannot send Community Standards out to solicit individuals. Ms. Oyer thought it could boost the amount of options. Board Member McCray noted when staff see trucks, they may be there from sun down to sun 4 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida July 9, 2019 up and it will be hard for Code to ride around at night. Ms. Oyer noted Community Standards hired three new people this week and maybe they should work shifts on the weekends and at night. Board Member Romelus asked about landscaping services. Mr. Simon explained a landscape service contractor could install landscape materials and perform maintenance. It is a separate license. A tree trimmer cannot install landscaping under this specific license. There is a maintenance license and a contracting license for new projects or renovations involving installation, and there are bids on the landscaping component of the Town Square and Sara Sims project. Vice Chair Katz thanked staff for putting the list together. There are additional steps to take to have preferred vendors and he liked the direction taken to further goals of local hiring. Board Member Romelus looked forward to offering training and workshops to afford local business owners to take advantage of the opportunities the City is offering, D. Social Media Activity Report for Business Development Events April - June 2019 Mr. Simon explained this Quarterly Report covered two events, Rock the Plaza and Rock the MarinalLionfish Derby events. Azirn Hussain, Marketing/Special Events and Economic Development Assistant, explained the CRA hosted two business/development events- the Rock the Plaza event held on April 13th, and Rock the Marina/Lionfish Derby on June 1st. Staff used Facebook, Instagram and Twitter to promote the events as well as cross promotions with CRA merchants, including 62 organic social media posts. The posts reached 35,514 people. Seven Facebook ads promoted the events to Boynton Beach citizens and the surrounding areas, which reached 57,825 people at a cost to the CRA of $382.10. A survey of the event reflected 53.5% of the event attendees heard about the event from social media. Rock the Plaza attracted 50 to 75 individuals and the Rock the Marina event attracted 370 people. Board Member Penserga attended several Rock the Plaza events and commented it is too hot from 12 to 3 p.m. He recommended shifting the hours. E. Social Media Outreach Program Report Renee Roberts, Social Media and Communications Specialist, commented this quarter, 67 businesses were registered for the Social Media Outreach Program (SMOP). Four new businesses have registered this quarter and 123 businesses were visited in total. The CRA provides individualized SMOP kits. An example of the Rock the Marina kit included graphics, hashtags and instructions for the businesses on how to use them. Another initiative was the Beat the Heat campaign, which highlights local businesses, and incentivizing and encouraging individuals to frequent CRA merchants during the slow summer months. Staff asks businesses to share happy hours and specials and then creates custom graphics for them to use across all their platforms. Staff revamped the 5 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida July 9, 2019 CRA blog to help with search engine optimization. The Boynton Harbor Marina had no social media pages. Ms. Roberts set them up to start with a Facebook page and their staff has been working every day to share information about the Marina. Since April, the Marina gained 134 followers on Facebook. Between May and June, they had 843 engagements on their page. Engagement is important because it shows people are interacting with the post. They have a Five Star Facebook review and the Marina was a cohost for the Rock the Marina event, which reached over 39,000 people. The Boynton Harbor Marina shares information about local businesses. It is another outlet for local businesses to be visible to the public Ms. Roberts explained the CRA has an ongoing GIS mapping project in conjunction with City staff to map all the local businesses in the CRA District and identify SMOP participants and CRA grant recipients. Future projects include collaboration with the special events team for the Boynton Beach Haunted Pirate Fest. Staff decided to make social media kits for all events in the future because they are very well received. The CRA will continue the Beat the Heat summer campaign, which will be reported on when the summer ends. Staff is still working on creating a customer social media kits and continuing the one-on-one assistance for the businesses. Board Member McCray commended staff. He has seen much improvement. 11. Consent Agenda A. Finance Department Purchase Orders for amounts exceeding $10,.000 for the month of June 2019 B. Approval of CRA Board Meeting Minutes - June 11, 2019 C. Approval of Commercial Property Improvement Grant Program in the amount of$50,000 for Alberta Associates, LLC d/b/a Benvenuto located at 1730 N. Federal Highway D. Approval of Commercial Property Improvement Grant Program in the amount of$11,788.73 for Florida Tackle Company Inc. located in Ocean Palm Plaza at 1550 N. Federal Highway This item was pulled by Commissioner McCray. E. Approval of Commercial Rent Reimbursement Grant Program in the amount of $11,136 for Florida Tackle Company Inc. located in Ocean Palm Plaza at 1550 N. Federal Highway This item was pulled by Board Member McCray.. 6 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida July 9, 2019 12. PulledItems Board Member McCray pulled Items D and E, which would be discussed together. Board Member McCray visited Benvenuto and was impressed with the cleanliness and arrangements. When he introduced himself, the comments he received about City staff were very positive He thanked the representative and advised it is nice to hear staff is doing what they are supposed to do. Motion Board Member McCray moved to approve Item D, Board Member Penserga seconded the motion that unanimously passed. Motion Board Member Penserga moved to approve Item E. Board Member McCray seconded the motion that unanimously passed. Motion Board Member McCray moved to approve the remainder of the Consent Agenda. Board Member Romelus seconded the motion that unanimously passed. Board Member Romelus looked forward to the renovations at Benvenuto, making Boynton Beach a destination. 13. Public Hearing 14. Old Business A. Consideration and Discussion of Fiscal Year 2019/2020 Budget REVISED Mr. Simon explained this is the first discussion about the budget. There will be another discussion at the August 10th meeting and final adoption will occur at the September meeting. The CRA Advisory Board will also review the changes at their August and September meetings. Vicki Hill, Finance Director, explained the CRA receives annual funding based on a percentage share of existing Boynton Beach property taxes paid to the County. The annual budget includes the General Fund, which includes expenses for administrative, general operating, insurance, property maintenance, Community Redevelopment Agency Advisory Board and marina related items. The Debt Service Fund includes the CRA's financial debt obligations and encumbrances such as bond repayments and developer Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida July 9, 2019 Tax Increment Funding agreements, and the Project Fund contains all of the capital projects, development or initiatives, property acquisition, local business grant programs and promotional events as well as eligible, innovative policing activities such as the Neighborhood Officer Police program. The Property Appraiser's Office indicated the CRA Tax Increment Revenue is $13,816,071, an increase of$1.4M from last year. The Debt Service Fund is $2.1M. The General Fund expenses excludes capital projects, maintenance and legal expenses. The Women Club was allocated $3M and the Marina operating expenses were allocated $1 million. The spreadsheet reflected DIFA agreements, including the Town Square project, was allocated $3.7M. Board Member McCray suggested having written materials for the public. There were estimated roll over funds from 18/19 that could roll over to fiscal year 2019/ 2020 because the 18/19 fiscal year had a few months remaining. The Martin Luther King Junior Boulevard line item had $1.6 million to assist with the Centennial redevelopment project. The Board could add funds to it to assist with other development items such as sidewalks, lighting, and landscaping and parking. It would help with expenses for redevelopment on the Corridor. At the request of Vice Chair Katz, Mr. Simon added an additional column so the Board could allocate additional funding and see separate totals between the existing funds and whatever the Board decided to add. Later the Board added $162,409 to the MILK Jr. Boulevard item bringing the total to $1,762,409 in fiscal year 19/20. Funding for Future Redevelopment Projects had no changes and the rollover amount was $883.712. Property Acquisitions had no changes and the rollover amount remained at $460,000. The Cottage District Workforce Housing Project had $430,462 and the Board added $100,000 to it. The Community Caring Center acquisition remained unchanged at $250,000. At the direction of the Board, Mr. Simon allocated $300,000 for the Community Caring Center Relocation in19/20. The NE 31d Street Improvements were discussed. The project was on the corner of NE 9th Avenue and NE 9th Street on the east end of the MLK Jr. Corridor and the commercial block on the west side of Railroad Avenue. The project would tie in to MILK Jr. Boulevard. Staff estimated the project, design, construction and underground utilities would be about $500,000, which Mr. Simon allocated. The Board had no objections. Business and Economic Development Grants had $387,000 remaining. The Board added $122,478 yielding a total of $509,478. Business Development and Promotional Events has $616,180. This was a priority item to continue Pirate Fest, Rock the Plaza, Blarney Bash, and Light up the Park. Board Member Penserga commented he went to the In Culture Art Walk, which only gets Wand it was very successful. He noted people were spending money and participating. He felt the Arts District was akin to a Marina and it should be another destination point. People from allover came and he thought they should support the event double or triple the budget. 8 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida July 9, 2019 He would like to have two events per year and to scale it upwards. He thought there should be more security and lighting to accommodate growth. Vice Chair Katz agreed with Board Member Penserga and would not oppose increasing the allocation from $6k to $20K. He noted the Cottage District and the MLK Jr. Boulevard Corridor line items were funded in addition to rolled over funds. He thought additional funds for the Art Walk could be taken from either line item. Board Member Romelus wanted to know how many attended and how it changed year over year. Mr. Simon explained there was a request during the fiscal year to assist with the Walk so staff added funds. This was the first time the CRA supported the event with the Boynton Beach Arts District. He could provide further information. Board Member Romelus agreed with Board Member Penserga. Last year $5K was budgeted and they spent more so they allocated $6K. Board Member McCray supported a $20,000 allocation and pointed out every City has an Art walk. They could look at the data at the next meeting. There were no objections to decreasing the Business Development and Promotional Events funding by $14,000 to be used for the Art Walk leaving $602,180 for the other events. Ms. Hill sought clarification and learned the recommendation is to obtain more data, and then the Board could determine what the increase would be. Board Member McCray supported making the allocation $20K and seeing what the CRA Advisory Board does. There was agreement to add the $14K, making the total $20K, which could be removed later. The Historic Women's Club of Boynton Beach Matching State Grant was allocated $200,000 as staff received Board approval to apply for the funds. The amount was the required amount. Mr. Simon allocated the requested funding based on the proposed Neighborhood Officer program this year, which would provide four officers, three sworn officers and one Community Service Officer. Since it was a priority for the Board, Mr. Simon allocated $532,900. Board Member McCray noted the program started at MLK Jr. Boulevard and is now at Carolyn Sims. He asked if the Sims Center would be the permanent location. Captain Paul Deale explained they would like to move into the Ocean Plaza, formerly the Yachtsman Plaza at 1500 N. Federal Highway. The Carolyn Sims Center was temporary. Board Member McCray asked if there was unused rent and learned there were funds received from the security deposit, but there were no unused rent monies. The amount funded for 2020 was new money. Board Member McCray noted there were two bike patrol officers when the program started. This request was for equipment. Captain Deale explained years ago, the bike patrol was part of the NOP. Bike serviceability was only five years. When the NOP program started three years ago, they purchased three bikes. The proposed budget requested an additional officer who needs a bike. Board Member McCray did not recall having bikes for five years. The program uses Segway's they still have, bikes and now a bike hitch, uniforms, equipment, and community event promotions 9 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida July 9, 2019 are needed. Board Member McCray asked about prefunding. Captain Deale explained the program was centered around the Heart of Boynton (HOB). As the program expands, the Officers have other projects elsewhere in the CRA District, which means they need vehicles. Board Member McCray asked what the $6,413 would be used for. Captain Matthew Zeller explained prefunding pertained to the vehicles, which were maintained by the Police Department's Operational Budget. The vehicles needed to be replaced and the cost of a new vehicle is divided by the life cycle of the vehicle, which is six years. The prefunding cost is budgeted each year so there will be funds to purchase a new vehicle at the end of the vehicle's life cycle. Board Member McCray queried when the move would occur. Mr. Simon responded the new office at Yachtsman Plaza should open October 1st. The rent for the office at Yachtsman Plaza is free, but the landlord wants them to contribute $1,300 monthly to maintain the building. The segways are currently stored at 209 Seacrest Boulevard. Sergeant Diehl explained the officers ride when they can and they were riding every day at school. Sergeant Diehl assured Board Member McCray the segways are used. Board Member McCray asked if the funding was enough for the program. Sergeant Diehl responded it was. Later in the meeting, he explained to Board Member Romelus the Officers do a lot with the youth and some of the business owners want to see more of the NOP program. The third officer will handle crime prevention initiatives with the businesses in the area and the CSO will address parking issues on MLK, Federal Highway and in Cherry Hill. By addressing crime prevention, it streamlines the purpose of the unit because it expedites sharing resources within the Department. The CSOs will communicate with dispatch when needed to send an officer. They will help patrol Sara Sims Park, assist with beautification initiatives and ensure there are proper trespass agreements with new businesses in the area. Board Member Romelus wanted the CSO to keep an eye out for homes that are falling into disrepair that may be eligible for rehabilitation grants. Sergeant Diehl announced the HOB neighborhood just got a grant from Healthier Boynton Beach to conduct safety checks and their partnership expands to the Red Cross. With those two organizations and the CSO, they will be visiting 1,000 residents and giving out free fire extinguishers and smoke detectors. They can ascertain if the residents need further assistance or services. The NOP teams up with Habitat for Humanity for painting and lot cleaning. They are revitalizing an early learning center on NE 2nd and teamed up with Home Depot, Lowes and other local companies to do so. They went to the former Treasure Chest site and with assistance from Home Depot, they added a flower pot to teach youth about plants and flowers to beautify the neighborhood. Board Member McCray noted there are individuals with yellow shirts on bikes that go to every business in Ft. Lauderdale asking how things were going and if there was anything they could do to assist the business. Captain Deale noted it was part of the Clean and Safe Program and the individuals are "Ambassadors." Mr. Simon explained they had extensive discussions on focusing the efforts of the officers who are beginning to know the business owners on a much more personal level and identifying items in residential and commercial areas that can assist them. They are becoming more engaged. When the Town Square opens, the City will 10 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida July 9, 2019 need a Clean and Safe program and this will become the model for the next level. The program was anticipated to begin next year. Board Member McCray wanted to ensure $532,900 would be enough money to operate the program for the next year and supported the amount. Officer Paul Deale responded it was. Vice Chair Katz spoke about the NOP and noted this the first iteration of the program with the new Police Chief. He wanted to evaluate the program changes and recognized the residents valued the program. The price was escalating and it was one of the more expensive line items. He wanted to ensure they adhered to the CRA's mission to remove slum and blight. He supports the program and community engagement, but if pressed, he did not know what the economic return would be and what remedy the program would provide. Next year, he will ask if the program is serving the goals of the CRA and economic development in a concrete manner. Board Member McCray explained when citizens feel safe, slum and blight go away because there will be more encouragement to do things. The program is training the youth and is an investment. In the past, it has worked. Sergeant. Diehl explained when buying a house, you check the crime statistics and check with businesses. Vice Chair Katz commented he was just questioning who should fund the program. Board Member Romelus agreed with Vice Chair Katz, but thought the program would effect tangible changes. Ms. Hill noted the Police are in negotiations so they added 20%. The Non-profit Grant program for economic development and housing assistance had been allocated $96,000, which was all used. Mr. Simon used the same amount of money this year. Mr. Simon added $40,000 to the Site Work and Demolition line item as many projects in the HOB and MILK Jr. Boulevard corridor were ongoing or pending. Last year, all the funds were spent. Mr. Simon felt $40,000 would be enough this year. Project Related Legal Services pertained to project contracts, developer agreements and everything outside of CRA general operations. Mr. Simon anticipated all of the funds would be spent by the end of the fiscal year. He thought $125,000 should be allocated later. Vice Chair Katz asked if the members had any issue with rolling over any estimated funds as prescribed. Mr. Simon explained the CRA Advisory Board would review the budget at their August 1St meeting. Board Member McCray would have preferred they review it first. Marketing and Business Assistance was allocated $67,350. Mr. Simon explained this line item would fund all of the marketing and development for businesses outside of the Social Media program. It includes movie ads at the Alco Theater. Board Member McCray inquired if the allocation was enough and learned it was. Staff had taken steps to save money and focused on the eastern newspapers and less on duplication. It was noted the proposed allocation was $13,000 less than last year's allocation. There were no objections. 11 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida July 9, 2019 Vice Chair Katz noted staff recommended funding Economic Development Grants $500K. There were no objections to funding the item $120K more. Board Member McCray questioned what the CRA was achieving for the money. Mr. Simon explained as of this evening, if grants are approved, there was $300K left. They were preparing for more grants. He needed at least $300K to $350K and they will have additional funding from TIF that will be reallocated as well. Board Member Romelus felt the grants were a successful program they needed to maintain. The City needs to keep being competitive. There were no objections to raise the allocation to $500K and they could adjust as needed. Vice Chair Katz noted the Ncn-profit Grant allocation was $95K. So far, they spent $94K. Seventy five thousand was for the affordable housing component and $19,000 was for the business and economic development for the organizations that have those programs. There were no objections to maintaining the $95K level for the non-profit organizations. Board Member Romelus thought the two recipients were Habitat for Humanity and the Community Caring Center. She learned Habitat for Humanity could rehab any home through their Neighborhood Revitalization Program and build new homes. Each grant cycle, Habitat builds three to four new homes, which could be duplex or single-family homes and undertakes three or four revitalization projects such as re-roofing, hurricane strengthening for veterans and the elderly that cannot make the repairs themselves. The $75K was the highest amount used in the two years they have had the program. Mr. Simon explained the Board could choose a category and have all the funds go to either housing or economic development, or they could split the funds. The first year, the funds were split 50/50. Last year, it was split 80/20 as recommended by the CRA Advisory Board. The Board can consider 100% in an appropriate area or specify 100% for all new construction or all rehab. The CRA wanted needy individuals to be helped. Board Member McCray commented Community Standards should be made aware of the program. Vice Chair Katz supports the continued use of the funds. He would like to have a future discussion about the evolution of the program and a rule or restriction so the same recipients do not come back every year. It should not be an annual subsidy for one or two non-profits. It should be able to benefit small non-profits. There were no objections to allocating $95K to the non-profit grants. Vice Chair Katz discussed the Boynton Beach Boulevard line item, noting the Board had earmarked $250K last year and he supported rolling the funds over and adding another $250K for a total of $500K. He noted it would not be available until the majority of the Town Square was complete and the construction needed to be timed with the Florida Department of Transportation (FDOT) roadway construction project. He sought to prefund the roadway improvements in the hope another Commission would continue the prefunding, otherwise the CRA would have to fund the entire item in one budget, which could effectively eliminate other projects that year. The FDOT project would extend from US 1 to between NW 2nd and 3rd. The CRA received a federal grant for the design cost, 12 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida July 9, 2019 which was $631 K, and the CRA's match was 20%. The City Commission already approved a Memorandum of Understanding to let FDOT do the design and construction work. The CRA needs to have $631K reserved and then will be reimbursed. The total cost of the project is about $3M, and the CRA share is $900K, but the money will not be available until 2023. Staff was anticipating price increases or cost overruns that may occur in five years. Staff was happy the CRA was receiving the grants and the project would come to fruition. Board Member McCray asked if staff thought it would be better to allocate the money this year or next. Ms. Shutt suggested next year because the funds for the design will be needed in 2020/2021. Board Member Romelus agreed the CRA should allocate funds for construction of the road as well and had no objections to allocate $250K this year. As the design progresses, more exact amounts will be available. Mr. Simon announced he would apprise the Board of any cost changes. There were no objections to increase the total allocation from $250K to $500K. Vice Chair Katz revisited the MLK item. There was $1.6M rolling over and staff had added an additional $162K to it and $100K to the Cottage District. He asked the Board, since there are upcoming meetings and the Chair would be at the next meeting, if they wanted to allocate the funds or keep the status quo. Board Member McCray supported staying the status quo until the Chair was present, sending it to the CRA Advisory Board and discussing it later. There were no objections. (Board Member Romelus left the dais at 8:42 p.m. and returned at 8:44 p.m.) B. Approval of the FY 2019 - 2021 Boynton Harbor Marina Dockage Lease Agreement REVISED Mr. Simon explained this item is renewed every two years and the Board would decide whether to increase the per linear foot dockage lease rate to the Marina tenants and review the fuel discount and transient dockage fees with a maximum of three nights. Comparison information on other Marina charges was provided to the Board. The rates will not change until the existing two-year lease agreement expired. The recommended increase for transient dockage was 50 cents, from $2 to $2.50 and the Board was to consider an adjustment to the fuel discount rates, which are very affordable. Staff recommended an increase from $19 to $19.50 per linear foot. Board Member McCray supported the recommendation. Since the lease is two years, it is a 25 cents per year increase. Board Member Penserga asked how the increased revenues would be used and learned it would offset the overall expenses for the Marina, such as insurance, operating, management, repairs and maintenance, association fees at Marina Village, and the revenues would be deposited into the overall Marina budget. It helps keep a lower than market rate. The Marina budget currently has in and out revenues of$1 M. This year, staff allocated $1 M. The Marina has been operating in the black since the Open Space project was finished and since most of 2016. Mr. Simon explained each year staff strives to be keep revenues 13 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida July 9, 2019 slightly above the last year. Board Member Romelus asked how surrounding Marina rates increased and requested year-over-year information. Mr. Simon agreed to provide the information and explained the surrounding marinas were always higher. He noted the Board has until September to accept that rate. Staff wants a new rate for the budget and have it approved in September with the new budget taking effect October 1. Board Member Romelus wanted to see the information before voting. There was agreement the item would be voted on at the next meeting. Vice Chair Katz noted the CRA offers a gas discount of 20 cents for gasoline and 30 cents on diesel; if using a credit card, the discount is 10 cents for gas and 20 cents for diesel. The CRA could consider a cash discount of 15 cents per gallon of gas and 20 cents per gallon of diesel and a credit card discount of 10 cents per gallon of gas and 15 cents per gallon of diesel, which is in-line with other marinas. Mr. Simon commented in addition to the slip rate and the advertisements the marina gives the businesses there, the fuel discount is a discount to the tenants and an expense to the CRA. The lack of potential revenue is about $6,500 to $7,000. By changing the cost, it still provides a discount, but not the full amount. Mr. Simon was aware there is a discount card boat owners receive, which offers a 10-cent discount. Not very many municipal marinas that have fuel at the marina. The nearest marina that does provide fuel the CRA competes with is the Palm Beach Yacht Center. The CRA provides the discount to local businesses and marina tenants. It is a benefit to keep businesses in a better economic position. There was agreement on the change. Vice Chair Katz noted the transient dockage fee increased from $2 to $2.50. Board Member Romelus wanted a yearly revenue. Mr. Simon agreed to provide it. Motion Board Member Romelus moved to approve the fuel increase. Board Member McCray seconded the motion that unanimously passed. Motion Board Member McCray moved to table the remainder of the item to the next CRA meeting. Board Member Romelus seconded the motion that unanimously passed. Motion Board Member McCray moved have the CRA Advisory Board review the items. Board Member Romelus seconded the motion that unanimously passed. C. Consideration of First Amendment to the Interlocal Agreement (ILA) Between the Boynton Beach CRA and City of Boynton Beach for additional funding associated with the Sara Sims Park Improvement Project. 14 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida July 9, 2019 Ms. Shutt advised this item was the amount needed that was not included as part of the overall park design. The amount had a $45K maximum for re-installation of the amphitheater at Sara Sims Park. The Board would have to amend the ILA to approve the amendment as proposed by staff and legal counsel. This is a reimbursement to the City. The item was also on the community's wish list. Motion Board Member McCray moved to approve. Board Member Romelus seconded the motion that unanimously passed. D. Consideration of Disposal of CRA Property for NE 3rd Street Dedication and Acceptance of a Portion of NE 3rd Street to be Abandoned by the City of Boynton Beach Motion Board Member Romelus moved to approve. Board Member McCray seconded the motion that unanimously passed. E. Consideration and Discussion of Notice of Extension of Tax Increment Revenue Funding Agreement between Ocean One Boynton, LLC and the Boynton Beach CRA (Tabled 5/14/19) Attorney Duhy explained several months ago, Legal received a request from the developer to consider changes to the TIF Agreement. The developer requested the item be tabled. Legal contacted the developer to ask if they wanted the Board to consider the request at this meeting and they sent a letter requesting the Board remove the item from the agenda. They would bring the item back closer to the deadline they were asking to change, which was January 2020. F. Consideration of Response to the Letter of Intent to the Palm Beach County Housing Authority to Assist in the Development of Properties Located at 404, 406, 408, and 410 NW 12th Avenue REVISED Mr. Simon explained the Board had sent a letter to the Housing Authority requesting a meeting and offering assistance in developing four lots in the HOB into single-family homeownership opportunities. The Housing Authority Executive Director responded it sounded great and they would schedule a meeting in early August between the two agencies. The Board could attend the meeting as long as the meeting was publically noticed and in the Sunshine, or the Board could designate someone from the Board to be a liaison or assign it to the Director or the City Manager. Board Member McCray favored the CRA Director and City Manager attend. The other Board Members agreed. 1 Meeting Minutes Community Redevelopment AgencyBoard Boynton Beach, Florida July 9, 2019 15. New Business A. Consideration of Responses and Contract Award to the Interior/Exterior Painting and Waterproofing Invitation to Bid for the Historic Woman's Club of Boynton Beach. Ms. Shutt explained this was the last portion of the renovations. Staff issued an Invitation to Bid on June 3rd with a deadline of June 24th. There were two pre-bid meetings and 12 respondents. Six were from Boynton Beach painting contractors and three of them were in the CRA District. None of them submitted a bid. From the Business Tax Receipt listings there were three businesses identified as Boynton Beach contractors and only one showed up at the meeting, which was Painting Concepts. There are three bidders: one from Hillsboro County, Specialized Property Services, Inc., Cunano Builders from Miami/Dade, and Roof Painting, by Hartzell, Inc. Roof Painting by Hartzell, Inc., was the lowest most responsive and responsible bidder, but staff identified Cunano as the lowest most responsive and responsible bidder at $122,400 for the base cost and total project cost of $216,900. Staff reviewed a similar cost estimate before bidding and based their estimates on prices given when they applied for the Solid Waste Authority Grant and recent cost estimates from painting Boynton Beach High School. Representatives from Specialized Property Services and Hartzell were present. All bidders were invited to the meeting. Staff reviewed all the checklist items required in the tabulation sheet, which was a sufficiency review, and noted Cunano Builders contained a summation error, but the bid sheet tab was very well organized. They have one item the other two respondents did not was an EPA certification for lead repair and paint, which was in the Women's Club in various areas. The difference in price between Hartzell and Cunano was $26,907.50. Staff noted Hartzell did not complete the optional items. Staff wanted to hire one entity to perform all the tasks. A draft contract was attached. Ms. Shutt noted there will be a bond requirement unless the Board expressly exempts the requirement. The total contract price would be $230K, which includes the base bid, optional items and an 8% contingency amount of $17,600. The work will be completed in 90 days, subject to an additional 60 days if approved by the Executive Director due to unforeseen circumstances. In addition to the contract award, the Board has to approve the color. Staff recommends using the original color, which was a creme color with white trim and recommends accenting the window frames to match the bronze. Attorney Duhy explained the Board has to select a firm and authorize the execution of the contract with the entity. Board Member McCray asked if the building was being used for anything and learned there is no rental activity occurring due to construction. He also learned representatives from all three firms were invited to the meeting. Jodi Rubin, Specialized Property Services, in Tampa, requested the Board interview the respondents for this project because there was a slight difference in price with Cunano. They reviewed Cunano's website and observed they have not done historic work, whereras Specialized Property Services has for over 25 years. She did not know if 16 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida July 9, 2019 Cunano had the skill set to do that type of work. They have experience with Special Category Grants. As far as EPA and the Lead Certification, the reference was to the EPA Renovation Repair and Painting Certification. Ms. Rubin advised she had the certification, but her company did not. Its a certification needed when painting homes and schools. This is neither. Specialized Property Services are OSHA Lead Safe Certified. Board Member McCray asked if Specialized Property Services will hire local painters and learned they have their own workers and have a subcontractor listed in their application for flooring from Coral Springs. Ms. Rubin tried to find a local floor refinisher, but could not find one. He asked how long to complete the job if hired and learned they could meet the deadlines stated in the invitation to bid. Mr. Simon noted an obvious difference was proximity to the project. He asked how Specialized intended to complete the project being the company is located in Tampa. Ms. Rubin explained all travel expenses and per diem are included. They work long days and sometimes seven days a week. Board Member McCray asked if they would stay in Boynton Beach and learned they would. Ms. Shutt noted the City has a Noise Ordinance and Specialized Properties may not be able to work seven days. She advised staff recommended Cunanos due to their proximity to Boynton Beach. Board Member Penserga asked if staff discussed the work or project history of the companies. Ms. Shutt explained of all the three, Specialized Properties had the most similar work history, which included historical sites. Staff checked references for all of the companies, which were positive, and checked the legal history of the companies. Specialized Properties had one traffic issue. Cunano had two in Broward and four in Miami Dade, but staff had not yet ascertained if it was related to workmanship. Hartzell had quite a few in all the counties Staff was recommending Cunano. Board Member Penserga requested confirmation Cunano had no experience with historic buildings. Ms. Shutt explained they have plenty of experience with schools, and government and civic uses, but none specific to a historic building. Board Member Penserga asked if this was a necessity. Ms. Shutt thought they would have to have experience with renovation and it would be helpful to have, but it was not a determining factor. They would only paint and repair the stucco. Mr. Simon noted there was a small difference in price. Susan Oyer, 140 SE 27th Way, commented she owns historic buildings and there is a big difference in the quality of work done versus someone who does not have the knowledge. She thought the Board should use someone with historic building experience. Board Member Romelus questioned the 8% contingency instead of 10%. Ms. Shutt explained Specialized Properties prices were higher and the building is not new. The estimate was $120K for painting alone, and remediation for lead would be an additional cost. She noted the CRA would be reimbursed $66K from the Solid Waste Authority. The 17 Meeting Minutes Community Redevelopment Agencyoar Boynton each, Florida July 9, 2019 CRA's budget was $150K for the painting and cosmetic work. The base bid was $219,658 and the contingency. Board Member McCray commented Specialized Properties has experience and the Board should be cognizant of the lead. He also noted Ms. Oyer saw differences in the quality of the work. Vice Chair Katz asked if there was a difference, regarding lead paint removal, between the firm having a certification opposed to one without. Ms. Shutt explained she spoke with their consultant and they indicated it typically is not just for residential and school buildings. It is for building constructed prior to 1978. Staff asked how critical it was and they advised a company having the designation could do their own testing. Staff thought it was important because it is lead paint and the building will be occupied and used. Those with certification would more carefully manage the particulates. Specialized Properties staff was not certified and it was unknown if Ms. Rubin would oversee the work on a day- to-day basis. Staff will be there and it was unknown how responsive they would be when staff needs information. Ms. Rubin explained she would not be there day-to-day. She reviewed the EPA website pertaining to RRP requirements and advised it was not required. She was aware Specialized Properties had the certification in the past, but did not renew it after five years. Vice Chair Katz asked how Ms. Rubin would ensure the employees on the job do the work properly. Ms. Rubin responded the company has weekly safety meetings and the workers are OSHA certified. The Crew Leader has OHSA Lead training and he will be there all day, every day. There is very little prep for stucco, only to pressure clean. Any chips coming out will be disposed of properly. Her company is bonded. Vice Chair Katz asked if staff feels their recommendation was still the better choice and learned if the price, proximity and management of the site was removed from the equation, if they would be happy to work with Specialized Properties. Board Member Romelus noted Specialized Properties has worked with big name entities. She was comfortable moving forward with them. Motion Board Member Romelus moved to approve moving forward with Specialized Properties. Board Member McCray seconded the motion that unanimously passed.. Motion Board Member Romelus moved to approve authorization to execute the contract with Specialized Properties for a total contract price not to exceed $241,624. Board Member McCray seconded the motion that unanimously passed. 18 Meeting i tes Community Redevelopment Agency Board Boynton Beach, Florida July 9, 2019 Attorney Duhy requested a motion, if staff is unable to execute the contract with Specialized Properties by August 1 st as their first selection, they be authorized to engage the Board's second choice in negotiation to do the work. Motion Board Member Romelus moved to select Cunano as their second choice if Specialized Properties falls through. Board Member McCray seconded the motion that unanimously passed. This would include the 10% on top of the price reflected in the agenda backup. Motion Board Member McCray moved to approve the Vice Chair signing the agreement if Specialized Properties signed the contract before the Chair returned. Board Member Romelus seconded the motion that unanimously passed. Vice Chair Katz liked the staff recommendation regarding the color of the building. Board Member McCray supported staff picking the color. Board Member Romelus liked P2 and P3 to see more of a contrast. Board Member Penserga queried if any of the paints help reduce energy costs and learned they all did. There was agreement staff would pick the color. B. Discussion of CRA Office Lease Terms and Options Vice Chair Katz brought up a potential discussion without knowing the CRA made plans to relocate to the new City Hall. He had thought they should make a decision regarding the Magnuson House, as there are more and more plans from property owners to assemble properties for more mixed-use and retail. He hoped the Magnuson House could be discussed in the "uture and commit to a course of action. Board Member Romelus agreed. 6. CRA Advisory Board A. CRA Advisory Board Agenda - July 8, 2019 B. CRA Advisory Board Meeting Minutes - May 2, 2019 C. Pending Assignments D. Reports on Pending Assignments E. New Assignments 19 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida July 9, 2019 17. Future Agenda Items A. Consideration of Terms for the Purchase and Development Agreement with the Community Caring Center Boynton Beach, Inc. (CCC), for their property located at 145 NE 4th Avenue B. Consideration and Discussion of the Letter of Interest Submitted by Bride of Christ Tabernacle Church for the CRA Owned Property Located on NW 10th Avenue C. The Ocean Breeze East Project Update D. Discussion of a Joint Venture Agreement 18. Adjournment Motion There being no further business to discuss, Board Member Romelus moved to adjourn. Board Member McCray seconded the motion that unanimously passed. The meeting was adjourned at 9:42 p.m. CI, (-Y t&Lq Catherine Cherry 6 Minutes Specialist 20