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Minutes 06-10-19 MINUTES a PLANNING AND DEVELOPMENT BOARD COMMISSION CHAMBERS, CITY HALL INTRACOASTAL PARK CLUBHOUSE, BOYNTON BEACH, FLORIDA MONDAY, JUNE 10, 2019, 6:30 P.M. PRESENT: STAFF: David Katz, Chair Colin Groff, Assistant City Management Trevor Rosecrans, Vice Chair Ian Singer, City Attorney Butch Buoni Rebecca Harvey, Sustainability Coordinator Malcolm Gropper Amanda Bassiely, Planner II Chris Simon Luis Bencosme, Planner I Floyd Zonenstein Lisa Tayar, Prototype, Inc. ABSENT: Will Hatcher Golene Gordon, Alternate Lucas Vogel, Alternate Chair Katz called the meeting to order at 6:32 p.m. 1. Pledge of Allegiance 2. Roll Call Roll was called, and it was determined a quorum was present. 3. Agenda Approval Upon motion duly made and seconded, the agenda was approved. 4. Approval of Minutes —None 5. Communications and Announcements: Report from Staff—None 6. Old Business —None 7. New Business A. Approve proposed code language implementing Sustainable Development Standards recommended by the Climate Action Plan and CRA Redevelopment Plan (DCRV 19- 005) — Amending the LAND DEVELOPMENT REGULATIONS: Chapter 4, Site Development Standards. Applicant: City-initiated. Rebecca Harvey welcomed those attending this special meeting, voiced appreciation for the input from the last meeting on the proposed Sustainable Development Standards, and gave a PowerPoint Meeting Minutes Planning and Development Board Page 2 June 10, 2019 presentation on the changes and additions to the original presentation. A review of the background followed. The framework for the Standards is: • A tiered point system applicable to all applications for approval of a new site plan, major site plan modification, minor site plan modification resulting in an increase or replacement of building square footage by 5,000 square feet or more. • Minimum points required range from 15 to 25 (out of 125), based on type and size of the development. • This is not a retroactive policy; applies to new applications moving forward. • Three exemptions to standards: o Interior renovations to existing buildings and structures; o Construction of single-family or duplex dwelling units; o Buildings exempt from local building permits or governmental review. Ms. Harvey went over some items not changed since the original presentation: • White roof in the case of flat roofs. • Outdoor warm white LED lightings. • Butterfly-attracting landscape material(minimum 5%, three different species). • Electric vehicle charging stations. o Ms. Harvey was unable to find City-level data on the number of electric cars in the City; but on the State level, electric car sales in Florida are third in the nation after California and New York: 13,705 sold in 2018, which was a 108% increase over 2017. Projections nation-wide are 3.5 million in 2030, or 20%of the annual vehicle sales, which will require 9.6 million charge ports. • Matrix of Options across five categories: o Energy ■ Heat island reduction and shade structures (awnings, screens, louvers, etc.) ■ Use of cool paving materials ■ Canopy trees along parking lot perimeters Changed points for different percentages, 40 points now available o Recycling and Waste Reduction—no changes made o Water Conservation and Management ■ Increased points in three areas: rainwater reuse, permeable sidewalk surfaces, and vault system ■ Pending revision will be made incentivizing hookups to reuse water system, not currently required for new hookups (increase from two to four points) o Urban Nature ■ Green roofs points increased, also a third level was added ■ Green walls points increased, all the way up to six points for an entire facade over 600 square feet. o Transportation—no changes made o Other — six additional points based on customizing strategies for any particular development. Meeting Minutes Planning and Development Board Page 3 June 10, 2019 The total number of points are now 125, changed points for different percentages, 40 points now available. Ms. Harvey concluded that this proposal gives a comprehensive framework for addressing sustainable development, achieving a balance between stringency and flexibility. Once approved, will exist as a living document that can be changed as needed. Chair Katz opened the meeting for public comments. • Susan Oyer, 140 SE 27th Way, had some questions: o Meet all requirements before modifications started. o Outside lighting changed to warm white LED, is this all or a percentage? o Plants, in particular the three species of butterfly plants (is just one species sufficient). Ms. Bassiely stated the landscape code tries to promote variety; the three varieties can be changed, depends on whether new plantings or a modification to a landscape project. Ms. Oyer noted that some butterflies require a variety of plants to attract them; also, that warm LED lighting better mimics natural light and is better for landscaping. Chair Katz suggested working these comments into the presentation at the Commission Meeting. The floor was closed to public comments. Mr. Rosecrans had concerns about green roofs and green walls, that they get built and then forgotten; is there any kind of enforcement or ways to regulate the upkeep. Ms. Bassiely noted that once incorporated into an approved plan, it maintenance would be required by Code; it could be put into a maintenance agreements, but it the City is limited as to what it can do. Mr. Groff added that it might be possible to set up maintenance requirements under same licensing-type systems as used for grease traps and septic tanks (in utility service areas and existing residential septic systems) with annual inspections. Discussion followed on vault systems for storm water storage; technical language is still being developed. Mr. Rosecrans asked about monetary contributions should the developer be short on the point system (such a City greenspaces). Ms. Bassiely said there is no "in lieu of fee; however, the last section (Other) was added to lend some creative flexibility to count towards the total. Mr. Simon asked about non-potable water systems that can be used for irrigation; Ms. Bassiely said there are some in certain areas. Mr. Groff added a new project that will expand the re-use system; there are only about 30 customers so far, looking to expand to 150, to use 100% of the water treated at the waste-water plant as re-use quality. Examples given are five major golf courses and HOAs. Some discussion followed on the re-use water concept. Mr. Simon further asked about the point system, costs, incentives to developers to redevelop abandoned(vacant) sites versus new development. Mr. Groff said the City will be looking at ways to incentivize (match and grant?) clean-up of properties with some minimum standards. As to maximizing green space, there is no monetary program in place in the Zoning Code; however, there are some favorable incentives built within the Zoning Code that are separate from this. Finally, Mr. Simon asked about enforcement for non-permitted changes, as in permeable paving Meeting Minutes Planning and Development Board Page 4 June 10, 2019 maintenance. Ms. Bassiely said if permits are pulled, review is required by the Planning Department; however, sites can be modified, and points can be made up elsewhere in other categories. The Building Department will be out enforcing all the codes and these will be among them. Mr. Gropper sees these issues as adding significant costs to development; how much does it cost to put in a charging station? Ms. Bassiely said the stations themselves are not that expensive ($1,500-$2,000), but it is the wiring that can vary according to configurations of the site plan. Further discussion followed concerning raising costs in the CRA; Ms. Bassiely related the studies done, that some of these changes are costly, but developers see a return on these items fairly quickly and are already being done in some developments (some already as much as two-thirds of the point system). These factors were part of what was used to develop the baseline of the point system in the first place. Mr. Gropper voiced concern about future developments in the CRA making housing prohibitively expensive, so that either the developer will not qualify and just will not do it. Discussion continued on how these standards compare to other cities and examples were given of Delray and other city models, some of which require certification. Mr. Groff noted that Boynton Beach will have to look at the costs to developers, affordable housing/workforce housing, and that the City is a little bit ahead of other cities in the area, and that the key is to better incentivize the engineers and developers; the point system will have to be tweaked, but this is a start. An example is that third parties are coming in to install charging stations as a developing business model for electric cars. A discussion ensued on the costs of these standards in the redevelopment of the Boynton Beach Mall, with Chair Katz opining that no one will walls away from the mall project due to green requirements. Mr. Groff added that it is understood that these standards will have to be adjusted as the implementation goes along; it is a learning process, open to review and change. Also discussed was what is known about the infrastructure of the charging stations as technology advances; FPL will only do a contract for seven years for the ones that are being provided to the City for the Town Square, so cost information for doing such projects is currently being gathered. Mr. Groff stated that the Standards are expected to be adopted by the end of August; then the development community will have to be informed about the standards. New projects are already being informed to expect the adoption of these new Codes. The regulations are not a final product; Phase 1 will be implemented, a learning curve will mature over time with adjustments. A few more examples of costs, especially as charging stations are concerned, were discussed with examples and scenarios, and that new concepts will be market driven and the developers will find ways to make it all work. Ms. Bassiely added that the CRA Redevelopment Plan is the newest force behind these regulations in insisting that Sustainable Redevelopment Regulations will be adopted; the goal is to bring the City to a higher standard with as minimal cost as possible. Chair Katz wondered why the white roofs are just for flat instead of pitched roofs. Ms. Bassiely said it is for variability; that pitched roofs are part of the architecture and flat roofs are not visible and lend more to sustainability. Finally, Chair Katz is still curious as to the number of electric cars in Palm Beach County and whether or not any are government vehicles. Ms. Bassiely did Meeting Minutes Planning and Development Board Page 5 June 10, 2019 note that her earlier statistics were new sales, not taking into consideration anything already on the road, and she will continue to do some research. Motion made by Mr. Rosecrans, seconded by Mr. Buoni, to approve proposed code language implementing Sustainable Development Standards recommended by the Climate Action Plan and CRA Redevelopment Plan (DCRV 19-005) — Amending the LAND DEVELOPMENT REGULATIONS: Chapter 4, Site Development Standards, with amendments already discussed. In a voice vote, the motion passed unanimously (6-0). 8. Other—None 9. Comments by Members -- None 10. Adjournment Upon motion duly made and seconded, the meeting was adjourned at 7:34 p.m. Attachments: PowerPoint Presentation: Proposed Sustainable Development Standards [Minutes prepared by M. Moore,Prototype,Inc.]