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Minutes 05-23-19 MINUTES OF THE EDUCATION AND YOUTH ADVISORY BOARD MEETING HELD ON MAY 23, 2019, AT 6:00 PM, INTRACOASTAL PARK CLUBHOUSE 2240 N. FEDERAL HIGHWAY, BOYNTON BEACH, FLORIDA PRESENT: Dr. Tiffany North, Chair Sherri Claude, Board Liaison Angelica Nevin, is Chair Lynne Gassant Carla Colebrooks Lori Wilkinson Kathleen Wilkinson, Student, Voting Cory Voce, Alternate 1. Call to Order Chair North called the meeting to order at 6:06 p.m. A quorum was present. Ill. Pledge of Allegiance The members recited the Pledge of Allegiance to the Flag. III. Approval of Agenda Motion Lori Wilkinson moved to approve the agenda. Vice Chair Nevin seconded the motion that unanimously passed. IV. Approval of Minutes of November 29, 2018 Motion Lori Wilkinson moved to approve the November minutes. Ms. Gassant seconded the motion that unanimously passed. V. Approval of Minutes of January 24, 2019 Motion Lori Wilkinson moved to approve all the minutes. Mr. Voce seconded the motion that unanimously passed. Meeting Minutes Education i Boynton Beach, Florida VI. Approval of Minutes , 2019 Vill. Approval of Minutes Announcements/Presentations/Correspondence Kathleen Wilkinson thanked all for the opportunity to apply for the Borovy Award and thanked Ms. Claude and Vice Chair Nevin for the introduction they gave her at the City Commission meeting. She was grateful for spending the last four or five years on the Board. She will be going to school in August in either Miami or Florida State and will resign sometime this summer. Chair North congratulated Kathleen and commented it was a privilege, pleasure and honor to have her on the Board. The members congratulated Kathleen. Lori Wilkinson was also proud. Discussion followed that there are two student openings and a student non-voting position opening on the Board. Interested individuals can fill out an online application. Ms. Claude explained the student non-voting member does not have to be a City resident. She did not recall seeing a definition of the word "student" in terms of age or grade. Ms. Wilkinson thought the students had to be at least middle school. (Kathleen Wilkinson left the meeting at 6:13 p.m.) Ms. Claude announced the Father's Day events. The first is the Daddy Daughter Dance on Saturday June 8th. It will be a luau themed event. There will be a Father Child Golf Clinic at the Links Golf Course on June 22"a, from 10-12. She had postcards and advised if anyone was interested or if they knew of anyone who may be interested, advanced registration is required. The events are fee based and she requested the Board's assistance to spread the word. IX. Public Audience Jacoby Waters, Founder of Young Men of Distinction, distributed a flyer with background information about the organization. Mr. Waters founded the organization in 2017, but it really got established this year. The group plans to start September 11th. It is a six-week program, which deals with dressing for success, the art of giving back and etiquette for middle and high school young men from grades 6th to12th grade. He has met several different people and he put in long hours. The first flyer was about the group. The second flyer detailed the six-week program. He created a curriculum to help young men be better suited after graduating high school. The third flyer was the various sponsorship levels. He wants to offer the program in Boynton and he wanted to partner with the Board to see how the group can be housed in Boynton Beach. The program is currently in Riviera Beach. Chair North asked if the Board was the first entity he approached in Boynton Beach and learned he had spoken to Mayor Grant. When he had spoken with him in April, he was not a 501(C)3. On May 10th, he was interviewed by Channel 25 about the group. He Meeting i Education i FloridaBoynton Beach, , 2019 incorporated the grou in Floridathe 501(C)3 is pending. six-week program shows the differenti Iready established. His first car wash fundraising eventis June 1st. He created a partnershipi ri Foster Children and he has 15 young men in the program. youth are from the Friends of Foster Children and in 2020, he will work withset amount of youth from ri s of Foster Children. Mr. Waters had reached out tote Kiwanis Club and other entities, but at the time as not incorporated. Fundraising was the only major hurdle the program overcome. Whatever funs had been raised were used to incorporate the organization. He self-funded the program so far, but the organization was planningcar wash fundraiser at AutoZone in Riviera Beach. It is the organization's first sponsored event. Lori Wilkinson inquired ro r for men only. Mr. Waters replied need special attention. He wanted to haveetiquette seminar how to shake a , look someone in the eye, learn how to dressr ri el how o speak. There are other mentor groups, but this programis geared so that one the participants finish, they will feel better about themselves. The group was originally called GentlemenDistinction, but was rebranded o eDistinction. . Cole rooks noted therer r raround, oar focuses on Boynton Beach youth. Chair North supports r r and youth in the City and advised Board can provide i i information resources it chim and maybe participate in some of those activities. I robust program support in Boynton Beach. She askedif Mr. Waters couldsur r r Is and if he had a strategic plan. She asked if he contacted it r ' Services Council or their mentoring programs as those discussions could open up the door for resources to the level they need. nt commented a challenge for him was the 501(C)3. He is incorporated i Florida, the application was pendingfor about a week. Chair North recommended starthe the planning process. Mr. Waters also spoke with the SAC projectregarding fiscal sponsorship and they advisedi ill know if he is approved for a sponsorship in two weeks. He has done a lot of research. i if he needed to fill out a donation request. Mr. Waters commented that could be a future1, once he is done in six weeks in Rivierac s a freetin lac for six weeks. He would not mind havingr in Boynton Beach. HisI is to expand the group he has to be able to show the programis successful and is needed in the City. Lori Wilkinson commented when the program is in Boynton, the Board will be better ale to help. recommended when he is established, a speak with the Greater Boynton eac tion, which fits the mission. She recommended he find a location, recruit participants from the City and maybe in the next six weeks, come back tote Board. Vice Chair Nevin agreed. She forwarded Mr. Waters' information colleague in chargeFloridais is a post-secondaryi its Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida May 23, 2019 students with their academic success and they have a specific person to work with. The individual, Joe Murray, had a passion to stop generational poverty. Ms. Gassant commented Mr. Water's program could be part of the United Way mentoring program pool that follows six effective elements of mentoring practices. He should also look into MENTOR, which is the national mentor partnership. If he reaches out to the United Way and starts attending meetings and training, they have mini grants. Even if Mr. Waters was still waiting for his documentation, the United Way will work with him. Ms. Gassant gave him contact information. Chair North requested Mr. Waters keep the Board updated. X. New Business A. Back to School Bash: August 3 Chair North announced the Board received information for the August 31d Back to School Bash at St. John Missionary Baptist Church. She asked if the Board would attend. She noted the Board had participated in prior years, but the members had mixed feelings about doing so again. Lori Wilkinson explained the last two years she participated in the event, it did not do anything for the Board. Originally, the Board attended to draw attention to the Board, but she did not think it was the right venue. The people who attended had very young children and the Board programs did not apply. The members did promote the Youth Volunteer Bank, but young children do not need community service hours and the public was more interested in freebies and back packs. It did not fit in with what everyone else was doing. Chair North agreed. Vice Chair Nevin recalled for the past three years, they donated a gift card and purchased pencils. Lori Wilkinson suggested if the Church needs a donation, the Board could donate and would be recognized for the donation. The purpose was to support the youth. Chair North thought the members could volunteer at the event and support other vendors that support youth and students. The Board had discussed collaborating with other entities and in this way, the members could walk and talk with attendees. Vice Chair Nevin noted there are no students on the Board. In a few weeks, if they changed the focus and made the event less about giving out pencils and making it more about encouraging youth to become civic minded, they could become part of the Board and take stock in their community. Motion Vice Chair Nevin moved to not have a table at the event this year. Lori Wilkinson seconded the motion that unanimously passed. Vice Chair Nevin had no problem supporting the event with a gift card as it assists students. They have given gift cards for Publix, Walmart, and Staples. The card was $50 last year and $25 the year before. 4 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida May 23, 2019 Ms. Claude suggested making a financial donation in lieu of a gift card. If the Recreation and Parks Department wants to use gift cards as door prizes or awards, for auditing purposes, because it is city money, the City requires the recipient sign for what was purchased and who received the card. If making a donation, it should be a check donation. Lori Wilkinson liked the suggestion and thought the Board could talk tot organizer and see what they needed. The only requirement fort donation is the organizer give the Board credit or be included int program or announcement as a sponsor. Lori Wilkinson agreed to reach out tote Pathways to Prosperity to see what they need physically or monetarily needed and the Board could make a decision which one to give at the June meeting. Chair North agreed to forward the contact information. B. Funds Distribution Ms. Claude noted $364 was allocated to the Tennis Carnival and it did nota e r the Carnival would be held again. She asked where the Board wanted the money to go. Motion is Chair Nevin moved to shift the funds from the Tennis Carnival to the Borovy Award. Ms. Gass ant seconded the motion. Lori Wilkinson thought it should be split between Community Contribution and the Borovy Award. There were nine applicants this year, is was more they had in the past. In prior years, if they had more money, they could have funded more. The Board is approached much more by the community, sometimes monthly. The money for the Tennis Carnival was donated for the Carnival, but if it is no longer available, and the money could be moved. Vote The motion passed 5-1 (Ms. Colebrooks dissenting.) X1. Old Business A. "Pound for Our Town" fundraiser Chair North thanked Lori Wilkinson and Vice it Nevin for all it help. Lori Wilkinson advised they had 25 or 30 participants. The instructor and her friend ran the class and decorated a glow in the dark event. All had a fun time. There were great prize donations and she thanked Vice Chair Nevin forte gift card. She wrote thank you notes for all who donated prizes and the two instructors. She thanked Peggy LeGuerre for her help and for bringing water. She noted Ms. Claude, Lori Wilkinson and Ms. LeGuerre were there. The instructors were willing to hold another event and they are 5 Meeting Minutes Education and Youth Advisory Boynton Beach, Florida discussing an October event. They want to do a Pound and Pour it in a brewery. The instructors also spoke to Due South about it. The event raised $455. The Board did not raise as much in the raffle as they thought they would, but Lori Wilkinson thought with more people and prizes people are interested in, participants will buy more raffle tickets. The event was held at the Hester Center. Lori Wilkinson thanked Todd Johnson, the supervisor there and commented they were at capacity in the room they were in, so there is not a lot of room for a larger event. She noted it did not take any effort to raise the money and she thought they should hold the event again. The instructors volunteered their time. The Board had voted to spend up to $100 for supplies and the two instructors did not spend all of it. A friend of Lori Wilkinson makes hand painted signs and she asked her to provide a prize for the event, which Ms. Wilkinson forgot to bring. Neither instructor was looking for a gift. Ms. Gassant thought it would be appropriate to provide a small token of appreciation. Lori Wilkinson offered to contact her friend to make a second sign to give to the instructors or hold onto the sign as a prize for the next event. She agreed to send thank you notes to the instructors. Mr. Voce asked about the age of the participants and learned they were between 35 and 50 years old. The instructors work at Park Vista High School and a lot of the kids that go to their class at the YMCA are high schoolers. Mr. Voce thought holding an event at Due South was a good idea. Mission BBQ donated a gift basket and sauces, Smoothie King donated a basket and coupons. Vice Chair Nevin donated a gift card to the Vitamin Shoppe, Lori Wilkinson donated SunFest tickets and a friend of hers donated tickets to the Silverball Museum in Delray. She thought Smoothie King and Mission BBQ will donate again. She noted Mission BBQ has a community outreach person whose job is to give away foodstuffs to get their name out there and they are very focused on veterans and first responders. Lori Wilkinson agreed to see if they are interested in an August event. She loved how they named the event Pound for our Town. They could also have a Back to School Pound. Mayor Grant stopped by the event. B. Purchasing of T-Shirts This item was not addressed. C. Champions of Change Awards/Fundraiser This item was deferred to the next meeting. D. Bob Borovy Award This item was previously discussed. 6 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida May 23, 2019 E. Youth Volunteer Bank Ms. Claude explained generally in February, she sends a letter or email requesting enrolled volunteers send intheir hours, and then follows up. Last year, there were a few that turned in their hours. This year the letter did not go out. She asked, with the decline in participation over the years, if the Youth Volunteer Bank was a program the Board wanted to continue. The Board could continue the program, but she did not no how to generate enough interest to bring animpressive number of volunteers tot City Commission to be recognized. There may be only two or three students. The Board could send a certificate to students who turned in hours. Lori Wilkinson noted the Board has been running the program for a long time and the School District was not counting volunteer hours the same way they were when the program started. She thought it may be the reason the program was struggling. Youth are required to turn in volunteer hours. If turning hours into school to a guidance counsellor, the student may think why do it again. Vice Chair Nevin thought if an individual volunteers with the expectation of receiving something in return, it is not volunteering. It is working. Vice Chair Nevin thought funding could be used in a different way to get something better and it did not appear the structure of education would change soon. Chair North thought the Board could be a resource for students to find volunteer activities. Ms. Claude explained the program started before 1998. Back then, the Board would of or find a significant volunteer project once a year and involve the students. There are more volunteer organizations now. Lori Wilkinson explained she would be okay with dissolving the program. She thought the members should keep in mind all the funds, unless specifically earmarked, can be moved. Motion Lori Wilkinson moved to disband the Youth Volunteer Bank and give $81 to the Borovy Account and $401 tote Community Contribution bringing the Boro vy Account to $1,000. Vice Chair Nevin seconded the motion that unanimously passed. F. Fundraising This item was not addressed. G. Grants This item was not addressed. XII. Future Meeting Dates: June 27, 2019 July 25, 2019 7 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida May 23, 2019 Adjournment Motion Lori Wilkinson moved to adjourn. Mr. Voce seconded the motion that unanimously passed. The meeting was adjourned at 7:15 p.m. Catherine Cherry Minutes Specialist 8