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Minutes 09-26-19 MINUTES OF THE EDUCATION AND YOUTH ADVISORY BOARD MEETING HELD ON SEPTEMBER 26, 2019, AT 6:00 PM, INTRACOASTAL PARK CLUBHOUSE 2240 N. FEDERAL HIGHWAY, BOYNTON BEACH, FLORIDA PRESENT: Dr. Tiffany North, Chair Sherri Claude, Board Liaison Angelica Nevin, arrived 6:12 p.m. Carla ole rooks Chevette Gadson Gregory Murphy Lori Wilkinson Chevette Gadson, Alternate Kevin Duterval, Student, Voting Member 1. Call to Order Chair North called the meeting to order at 6:08 p.m. Roll call revealed a quorum was present. 111. Pledge of Allegiance The members recited the Pledge of Allegiance tot I . III. Approval of Agenda Motion Mr. Murphy moved to approve teagenda as presented. Ms. of rooks seconded the motion. The motion unanimously passed. IV. Announcements/Presentations/Correspondence Lori Wilkinson commented her daughter, former Board Member Kathleen Wilkinson sent her regards and advised she paid her rent fort first month with the Borovy Award funds she received. V. Public Audience None. FloridaMeeting Minutes Education and Youth Advisory Board Boynton Beach, r 26, 2019 V1. New Business A. Approval of Minutes of May 23, 2019 Motion Mr. Murphy moved to approve the May minutes. Ms. Wilkinson seconded the motion. The motion unanimously passed. B. Election of Chair Ms. Wilkinson asked if Dr. North would continue to be the Chair if nominated and learned she would. Ms. Wilkinson nominated Dr. North to serve as Chair. There were no other nominations. Motion Mr. Murphy so moved. Vice Chair Nevin seconded the motion. The motion unanimously passed. Election of Vice Chair Vice Chair Nevin announced she will be moving to Delray Beach. She will participate but cannot be a member. Mr. Murphy nominated himself as Vice Chair. There were no other nominations. Motion Mr. Murphy so moved. Chair North seconded the motion. The motion unanimously passed. There was agreement the members would each give a short introduction. Ms. Nevin advised she works for FAU. She has served on the Board for about six years and her experience serving has been wonderful. She was very happy with the supportive environment. She views issues through the lens of higher education. Lori Wilkinson explained she has been a resident since 1999 and served on the Board nearly since she became a resident. She loves the Board and advised it is the best Board there is. She is a former teacher. She works for as Charter School and teaches ASL on the side. Kathleen Wilkinson, a former Board Member is her oldest daughter.. Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida September 26, 2019 ........................ Chevette Gadson announced she recently transitioned from being a 15-year guidance fort the Department of Extended Learning dealing with after school programs for elementary and middle school students. She had decided two years ago to become more involved with the City. She was on the City website, submitted her application and was appointed. Shaquira Young advised she works forte Palm Beach County School District. She has worked in education for 22 years and is a Transition Program Planner working with special needs students aged 14 to 22. She is involved with ensuring the student's IEPs are in compliance, attends attorney meetings, and serves as a liaison between the school and parents. She now lives in Boynton Beach and completed an internship in Educational Leadership. She attended Lake Worth Youth Advisory Board meetings. She also submitted her application and was appointed tot Board. She was excited to be a member. Greg Murphy advised he works in Environmental Health Services and is very involved in supporting alternate educational sites. He has lived in Boynton Beach all his life and he just enrolled in his PE Program. Keven Duterval, announced he is in finance and accounting. He was glad to be appointed tote Board. Dr. Tiffany North explained she is an 11- r resident. She was a former Charter School Principal. She develops programs for a private therapeutic services corporation. Carla ole rooks is a teacher working at Freedom Shores and she has worked in education for 17 years. She has lived in Boynton Beach all her life and served on the Board fora while. She has two sons, four granddaughters and a Goddaughter. Sherri Claude, Board Liaison, pointed out Ethics Training is required every two years. New members have 60 days to complete the training. C. Changes to Code of Ordinances Ms. Claude announced in 2015, the City conducted a survey of all the advisory boards and made recommendations. The City recommended two changes tot Education and out Advisory Board regarding the Board's is. The first for change removed the or "advocacy" and the second change deleted Section 2.117(9) pertaining to coordinating with the Police Department and safety improvements. Ms. Claude advised use the changes were not put on the City Commission agenda at the time, those changes were not officially made. If the Board thinks the changes should be made, they should let her know. There had alsobeen-previous discussion about the definition of a student. 3 Meeting Minutes Education and Youth Advisory Board FloridaBoynton Beach, r 26, 2019 Chair North inquired what was the rationale was regarding coordination with the Police Department. Ms. Claude explained at the time, that was the recommendation made. The Board did not focus on it, but reaffirmation, they would try and work for collaboration with the Department and the community. Ms. Wilkinson noted the Police have the Explorer program and had no objection to working on the item. Ms. Claude explained this Board was formed as a result of a merger with the Education Advisory Board and the Children and Youth Advisory Board. The Education Advisory Board was dissolved and merged and the name was changed to the Education and Youth Advisory Board. It was explained the Board had not done so in the past, but they could make efforts to do so as the Board does seek to advocate and empower youth in the community. Discussion followed if the wording was not in the Ordinance, the Board could still engage with the Police Department or forget it completely. There was also concern if the language remained, and coordination did not occur, the Board may be derelict in its duties. Ms. Claude reiterated this was the recommendation to the City Commission. The Advisory Board Chair received a survey. The survey was discussed at a meeting with input from all the members at that time. There was further discussion to remove, in the same section, the words "before" and "after school" programs. Chair North thought it imparted more collaboration with the different entities, how to engage those entities and the Board's volunteer efforts for before and after school activities. Chair North suggested the members review the information and discuss them at the next meeting. Ms. Wilkinson noted the Board should discuss what the definition of student should be. She thought the student should be a high school student. It was noted new Board Member Kevin Duterval was appointed as a student. It was thought there are exceptions for students. Ms. Colebrooks would like to see high school and college students, not middle school students. Applicants who live in the City of Boynton Beach are eligible and/or a student that does not live in Boynton Beach but goes to school in Boynton Beach is as well. A non-voting student can be non-resident. Ms. Wilkinson suggested tabling the item. The idea is for a student to have a voice. At one point the Board was looking at a teen center, and they wanted input from teenagers. The two students on the Board were helpful for input. It would help students not only for volunteer hours, but they could also say I live in the community and know what's going on in the high school. A suggestion was made to provide a minimum age for the Board. D. Outreach Chair North put outreach in the community on the agenda and thought if members hear of activities or schools wanting them to invite them to the school to let them know. She 4 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida September 26, 2019 gave a presentation at Freedom Shores. The Board could collaborate with the schools and vice versa. She reminded the school they needed to go approach other entities for fundraising before coming to Board because the Board fundrses and does not have an unlimited budget. Vice Chair Murphy suggested approaching SAC SCEME and others. He agreed to bring information tot next meeting so the Board could formulate a I . E. November and December Meeting Dates Ms. Claude noted the November meeting falls on Thanksgiving and normally the Board meets early in December and cancels the November meeting. She gave dates in December when they could meet. After brief discussion, there was agreement to meet on December I 9th. V11. Old Business A. Purchasing of T-Shirts There was agreement to remove this item as the members have T-shirts. B. Champions of Change Award s/Fu nd raiser The Board discussed this item should be changed to fundraiser, because Champions of Change was specific to former Board Member Peggy LeGuerre and she did not have the information to continue. Ms. Wilkinson was fine with developing another fundraising opportunity/activity and suggested eliminating item B and keeping item C. C. Fundraising D. Grants Chair North commented Fundraising and Grants is to obtain funding through their events. The last event they held was an exercise class. It started out as a Zumba class, is evoIv ed to a class called Pound for Our Town at the Hester Center and they made $450. They gave gift cards as prizes and will of another Pound event. Chair North explained they previously held shredding activities, which is now played out as the event is popular. The Board also held a Blue Martini event one and caught some heat because Blue Martini is in Boca as a networking event. The Board has worked at city events selling chips and drinks and it was noted the Christmas parade is coming up. The members waI ked behind a golf cart selling water and chips at the Parade. They did not make a lot of money, but it publicized the Board. Ms. Claude noted the parade is being organized by a different department and last year the City changed a lot of procedures and security changes. She agreed to ask if they could continue selling the snacks at the parade and advise the Board at the next meeting. 5 Meeting Education Boynton Beach, Florida September 26, 2019 Vill. Future Meeting Dates: October 24, 2019 Adjournment Motion There being no further business to discuss, Ms. Wilkinson moved to adjourn. Vice Chair Murphy seconded the motion. The motion unanimously passed. The meeting was adjourned at 6:49 p.m. Catherine Chery Minutes Specialist 6