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Agenda 10-23-19 The October 23, 2019, Library Board Meeting did not take place due to lack of a quorum x . City of Boynton Beach BOYNTON BEACH CITY LIBRARY 115 N. Federal Highway Boynton Beach, FL 33435 LIBRARY ADVISORY BOARD AGENDA Date: October 23, 2019 Location/Time: INTRACOASTAL PARK CLUBHOUSE, 1st FLOOR, 6:00 P.M. I. Call to Order II. Approval of Minutes—July 24, 2019 (Tabled)& September 2019 III. Correspondence and Communications IV. Public Audience (Individual Speakers Will Be Limited to 3 Minute Presentations) V. Chair's Report VI. Unfinished Business: Library Construction Update Career Online High School (CONS) Update Library Fines Letter to City Commission - Status VII. New Business: New Library Staff—Kat Green, Senior Librarian YS &Joyce Pernicone, Senior Librarian Customer Relations and Wesley Alexandre, Library Page Library Staff @ PirateFest New Databases Coming: Knowledge City, Novelist Plus and CloudLibrary VIII. Library Director's Report/Statistics Monthly Report for September 2019 News/Media Coverage IX. Announcements Next Library Board Meeting —December 4, 2019 at Intracoastal Park X. Adjournment NOTICE IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, HE/SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. (F.S. 286.0105) THE CITY SHALL FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL WITH A DISABILITY AN EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE, PROGRAM, OR ACTIVITY CONDUCTED BY THE CITY. PLEASE CONTACT THE CITY CLERK'S OFFICE, (561)742-6060 OR(TTY) 1-800-955-8771, AT LEAST 48 HOURS PRIOR TO THE PROGRAM OR ACTIVITY IN ORDER FOR THE CITY TO REASONABLY ACCOMMODATE YOUR REQUEST. ADDITIONAL AGENDA ITEMS MAY BE ADDED SUBSEQUENT TO THE PUBLICATION OF THE AGENDA ON THE CITY'S WEB SITE. INFORMATION REGARDING ITEMS ADDED TO THE AGENDA AFTER IT IS PUBLISHED ON THE CITY'S WEB SITE CAN BE OBTAINED FROM THE OFFICE OF THE CITY CLERK. MINUTES OF THE LIBRARY BOARD MEETING HELD ON WEDNESDAY, JULY 24, 2019, AT 6:00 P.M. AT THE INTRACOASTAL PARK CLUBHOUSE 2240 N. FEDERAL HIGHWAY, BOYNTON BEACH, Florida PRESENT: Deborah Hoban Craig Clark, Library Director Dr. Bethanie Gorny Jeannie Taylor, Assistant Library Director George Feldman Robyn Boucard ABSENT: John Welter, Chair Dr. Hayden-Adeyemo Tracy Tebo I. Call to Order Dr. Gorny ran the meeting due to the Chair and Vice Chair being absent. The meeting was called to order at 6:02 p.m. II. Approval of Minutes — May 22, 2019 & June 26, 2019 There was agreement to table the June minutes to the next meeting. There was a change to the May meeting on page three as follows: "Mr. Clark advised it would be ideal to have an unrestricted endowment for library programming. Dr. Gorny and Chair Welter thought it would be a good function for the Library Board." Motion Dr. Gomy moved to approve the May minutes as amended. Ms. Hoban seconded the motion. The motion unanimously passed. III. Correspondence and Communications None. IV. Public Audience (Individual Speakers Will Be Limited to 3 Minute Presentations) Meeting Minutes Library Advisory Board Boynton Beach, Florida July 24, 2019 None. V. Chair's Report None VI. Unfinished Business: Library Construction Update Mr. Clark noted there was a Boynton Beach Town Square Redevelopment update for June 2019, which he reviewed. The exterior construction was moving along. The first floor children's and teen area will have vinyl wood looking flooring and the upstairs would have carpet squares. Mr. Clark will make a presentation to the City Commission in September and wanted the Board to preview the items he would like to purchase for the new Library. He wanted to purchase an automated materials return handling return system from the same company that has the self-check system. It will be accessible outside the building near the entrance to the Children's Library. When patrons have items to return, the window will open and patrons can stack the materials at one time. The system brings and checks the materials in, and drops them into different bins based on what the Library has established. Examples of sorting abilities are the materials could be deposited into bins designated for the Children's Library or the first floor Young Adult section books, second floor fiction, or into bins for items that are on hold for other patrons. The equipment is programmable. All Library materials will have Radio Frequency Identification (RFID) tags and the machine will recognize the tag and know where the book should be returned. A brief video about the equipment was viewed. Patron training on how to use the automatic materials return equipment, and the self-check would be needed. Mr. Clark commented the City Manager added a new Library position to the budget that Mr. Clark has wanted for the last six years and he announced having the return and the self-check systems would enable the Library to return to Friday hours. He noted patrons can pay fines with cash and credit cards and receive receipts. Patrons can download eBooks into RD Digital. Many people do not like to use equipment because they think it replaces staff. The members viewed a video regarding the self-check system. Ms. Hoban asked if there was a way to market the system as not replacing staff. Mr. Clark advised he would present it to the City Commission that way. If patrons use the systems, staff will be available to interact with them on the floor. He thought any touch point system would be welcoming. The members viewed a short video on the self-check payment options for library users, which can provide receipts. Patrons can also check out items on their phones. There is a desensitizer at the exit door. Patrons can set their items there, and because of the ILS system, the equipment will recognize the items are checked out and turn off the alarm. Mr. Clark noted the Library will be issuing new Library cards to patrons, which are needed to access the system and access the return. If someone forgets to check out or steal an item, an alarm will sound and the equipment will indicate the title of the item that was not 2 Meeting Minutes Library Advisory Board Boynton Beach, Florida July 24, 2019 checked out. Mr. Clark emphasized that is why the Radio Frequency Identification(RFID) tags are so important. The equipment reads the tags. Mr. Clark obtained a $83,991 grant which would pay for most of equipment except for the RFID gates, tags, and seven administrative terminals. The total cost will be $105K. Mr. Clark explained the Library would like to move forward with lending laptops as opposed to having multiple fixed computer stations. He spoke about Laptops Anytime, which is a self-check kiosk for laptops. The members viewed a short video about the kiosk. Mr. Clark explained there will be one in the adult area, one in the teen area, and mostly like 18 laptops on each floor. The system will recognize a teen checking out an item as opposed to an adult. Each laptop will have an RFID tag on it to keep track of where it is. The laptops can be checked out, but can only be used in the building. There will be 20 fixed computers for kids and 20 or 24 fixed computers for adults. The Library is moving from a passive customer service model to a proactive one. There will now be only one Librarian behind the desk as opposed to four. Mr. Clark explained new equipment will be included in an opening press release. The City is working on information kiosks which will include all the departments in the Library/City Hall. Mr. Clark did not know what it would look like, but it would have some information. Mr. Clark announced he already has the funds for the laptops and he had been identifying funds for the automated return. He had been saving the State Aid to Library fuds. Mr. Clark anticipated an increase in the State Aid to Library funding next year. This year, they got $60K. Career Online High School (COHS) Update Ms. Taylor advised there are two more near graduates, which would be the sixth and seventh students to graduate from the program. Library staff also awarded a scholarship to another student and another student was taking the prerequisite course. Staff hoped to present the graduates to the City Commission and present them with Certificates of Accomplishment. Ms. Taylor explained the students can take the class for up to 18 months. If the student doesn't have a valid reason for an extension, they are removed from the course. Currently Recruiting — Library Page PT, Customer Services, Youth Services Mr. Clark stated a conditional offer was made for the part-time Library Page position and staff was waiting for the background check to come back. There are two senior Librarian positions available. A question was posed if the staff at the temporary location would be adequate for the new location and if not, for what areas. Mr. Clark explained the above were two supervisor positions. Twenty applicants that are being reviewed. After the three positions are filled, the Library would be fully staffed. If the City Commission approves the additional full-time Librarian positions, they would start in the next fiscal year. One would manage the maker activities in the Library. They need more staff on Fridays and Saturday to manage the crowds. Mr. Clark thought there would be enough coverage with the new systems and the third Librarian. 3 Meeting Minutes Library Advisory Board Boynton Beach, Florida July 24, 2019 LSTA Innovation Grant — Internet Hotspots Mr. Clark showed the members one of the Hotspots and advised staff was developing a policy on the use. The Hotspots will be catalogued and they have to be checked out. If lost, the borrower has to pay $100. He noted the Hotspots are for adults only and the laptops would be lightweight. LSTA Grant— Upgrade to RFID Mr. Clark announced he received confirmation the Library Services and Technology Act grant for the above was approved by the Secretary of State. Summer Reading Club Ms. Taylor explained 91 youth up to the 5th grade signed up and 21 completed the Club. She reviewed the participation rates for the teens and noted there are teen volunteers managing the program. Mr. Clark pointed out attendance had dropped at the Library, but it was anticipated attendance would increase when the new Library is finished. VII. New Business: Library Fines Discussion Dr. Gorny noted Mr. Welter was interested in this item and there was agreement to table the item. Dr. Gorny suggested members wanting to know more about fines can go online to Slate.com which has an article called "Long Overdue: Why Libraries are Eliminating Late Fees". Another article to reference was on the Illinois Library Association Website: "Libraries say Goodbye to Overdue Charges". There will be pros and cons in each article. Dr. Gorny looked at the websites two years ago and there was not a lot out there at that time. It was noted FAU instituted the new policy. Miami/Dade County Libraries did as well and was forgoing $1 million a year. The biggest reason libraries instituted the policy was to take away roadblocks and the fines are costly to collect. Dr. Gorny thought it was worth the conversation after reviewing the information. Mr. Welter had handed out information at the last meeting. Mr. Clark indicated funds collected go into the General Fund and there was another article on American Libraries Online. There was an organization pursuing Libraries to stop collecting funds and the movement is gaining traction around the country. VIII. Library Director's Report/Statistics Monthly Report for June 2019 News/Media Coverage Mr. Feldman noted collections dropped and learned it was because the Library was closed for four weeks 4 Meeting Minutes Library Advisory Board Boynton Beach, Florida July 24, 2019 IX. Announcements Next Library Board Meeting —Sept. 25, 2019, at Intracoastal Park. August Meeting Cancelled X. Adjournment Motion Ms. Boucard moved to adjourn. Ms. Hoban seconded the motion. The motion unanimously passed. The meeting was adjourned at 7:06 p.m. (14acijCatherine Cheny Minutes Specialist 5 MINUTES OF THE LIBRARY BOARD MEETING HELD ON WEDNESDAY, SEPTEMBER 25, 2019, AT 6:00 P.M. AT THE INTRACOASTAL PARK CLUBHOUSE 2240 N. FEDERAL HIGHWAY, BOYNTON BEACH, FLORIDA PRESENT: John Welter, Chair Craig Clark, Library Director Dr. Hayden-Adeyemo, Vice Chair Jeannie Taylor, Assistant Library Director George Feldman Robin Boucard ABSENT: Tracy Tebo I. Call to Order Chair Welter called the meeting to order at 6:05 p.m. II. Approval of Minutes — June 26, 2019 & July 24, 2019 There was a clarification to the June 26, 2019 minutes. On Page 2, second paragraph, second line add: "Ms. Tebo participated in Food for Forgiveness . . ." Also in the same paragraph, line 6, add: "Some students do not graduate from high school because of outstanding library obligations . . ." Motion Ms. Boucard moved to approve the June minutes as amended. The motion was duly seconded and unanimously passed The July minutes were tabled. Ill. Correspondence and Communications Chair Welter apologized for his absence at the last meeting. He had to travel for work unexpectedly. He noted Dr. Gorny resigned from the Board and she had prompted him to bring literature to the meetings supporting no fine libraries. He was saddened to see her go. IV. Public Audience (Individual Speakers Will Be Limited to 3 Minute Presentations) None. Meeting Minutes Library Board Boynton Beach, Florida September 25, 2019 V. Chair's Report Chair Welter stated how wonderful he and his family's experiences have been at the temporary Library during the past months. They had been patronizing the Library far more frequently and his son is devouring some collections. He noted many children his son's age have fun learning in the study center. He preferred more books to be available as he enjoys reading physical books, but pointed out Library staff has been very good about getting books from storage. He looks forward to the new Library with lots more space, and hoped that physical books would remain. Mr. Clark advised when they move, the Library circulation will increase and there will be new books. Dr. Hayden-Adeyemo also conveyed when the Library did not have material she wanted, staff was able to borrow or purchase the materials for her. VI. Unfinished Business: Library Construction Update Mr. Clark reviewed the August Library construction update. He noted there is a Topping Off event, to put the roof on the building, scheduled for October 2nd from 11:30 a.m. to 1 p.m. The public is welcome and there will be boxed lunches. He advised the Library members should receive invitations. Mr. Clark and Ms. Jeanne Taylor, Assistant Library Director, will attend. Career Online High School (CONS) Update Ms. Taylor announced Career Online High School graduate numbers five, six and seven were recognized by the City Commission about a month ago. There are four more students in school who are nearing completion of the course. Three students completed 80% of the course and the other completed 70% of the course. There are a few students taking the prerequisite to the course. Staff was very happy for each individual who receives their high school diploma, because the Library was making a difference in the student's life and in the community. Mr. Clark advised there is no State funding for the program this fiscal year. Staff was able to find some funds to offer three more scholarships to Boynton residents and clarified when State funds are used for the course, anyone can take it, but when the Library pays for the scholarship, only Boynton residents are eligible. The Florida Library Association Legislative Priorities supported allocating funds for it in the State Library budget for the next fiscal year (20/21). He noted the State's fiscal year starts in July. Mr. Clark planned to help educate individuals on the state level about the program's importance as some will lobby their Legislators, particularly those on the Tourism and Transportation Committees who make these decisions. Mr. Clark planned to advocate by email and has contact information for every library director in Florida. He also agreed to copy the Board on his emails to the legislators. Board Members could send emails as well. He agreed to send the Board the names and numbers of the legislators to contact online and will provide an outline of what the members can say in their own words within the next few weeks. He noted Legislators often have forms to fill out on their 2 Meeting Minutes Library Board Boynton Beach, Florida September 25, 2019 webpages. He emphasized they are advocating for an increase in State Aid to Public Libraries funding and for the Career Online High School. LSTA Innovation Grant Internet Hotspots - Launching 9/22/19 Mr. Clark announced the Library launched 14 Hotspots on the 24th and it was just a matter of getting the word out. The Hotspots are available at the Customer Service Desk and he anticipates they will be very popular. The Library Marketing Manager will issue a press release about the Innovation Grant the Library received and will post the release on Facebook, Twitter and Instagram. Borrowers must be 18 and can check out the Hotspots for three weeks. The Hotspots can be renewed unless someone else wanted one. Chair Welter suggested displaying a large informational banner and learned staff displayed information in the IT and Customer Service Desk areas. Koha - Launching 9/22/19 Koha, a new integrated library system was launched on Monday. There is information posted about the system on the Library's website. He noted the website has a different look and is not 100% complete, but users can search for and put items on hold. The information was transferred from one system to the new system and went pretty well. Ellen Mancuso, who is in charge of Reference and Technical Services, and Systems Librarian worked very hard and had very few issues with the transfer. VII. New Business: Library Fines Discussion (Tabled) Motion Ms. Boucard moved to remove from the table. Mr. Feldman seconded the motion. The motion unanimously passed. Mr. Clark noted this issue came up at the last City Commission meeting and Commissioner Romelus was in favor of eliminating the late fines. She would like to see the issue return to the City Commission. Chair Welter commented he did not have a formal conversation with her, but he brought it up. Mr. Clark told her it was being discussed by the Board. Chair Welter asked if it would be alright if he expressed Mr. Clark's support and was told it was, as it was in the minutes. Mr. Clark explained to her other libraries already implemented the policy and he advised it removes barriers to access. She wanted to see it brought back to the City Commission. Once the Board makes a final decision on eliminating the fines, Chair Welter could send her an email. Chair Welter had discussed the fines with the members at a meeting and had provided literature on the subject. Other libraries around the county want to eliminate overdue fines. The Library would still collect for lost or damaged materials, but the punitive notion 3 Meeting Minutes Library Board Boynton Beach, Florida September 25, 2019 of being late with a book was restrictive in terms of how they want the community to access library materials. At that time, they had a vote on June 26th to discuss the matter. Mr. Feldman noted the members were in agreement to eliminate the overdue fines and thought language should be drafted. Chair Welter agreed to draft language the members would vote on and forward to the City Commission. Dr. Hayden-Adeyemo thought the City Commission would have to determine if it was financially feasible. Her hesitation with the policy was based on library cards being a privilege that comes with responsibility and that taxpayers pay to purchase Library materials. Mr. Clark pointed out wireless units also have late fines. Laptops will have stiff late fines. If a patron does not return a laptop within two or three hours, the Board would have to decide what late fine to assess. He noted some libraries charge $5 an hour in late fees. Mr. Clark thought print materials, audio books, DVDs and Blue Rays and music CDs could be fine free. Fines would be imposed for the wireless units. Hotspots could be assessed a $2 a day fine. Chair Welter would work with Mr. Clark to draft language to bring to the next Board meeting on October 23rd Mr. Clark recommended taking a vote to see who is willing to move forward with notifying the City Commission that the Board agrees a fine free policy is what they should enact. Chair Welter should write an informational piece and email it to the City Commission and Mayor Grant. Mr. Clark could look over the message. Motion Chair Welter passed the gavel to Dr. Hayden-Adeyemo and made a motion in favor of the Library going fine free on selected items. Mr. Feldman seconded the motion. Discussion followed that the Library would be fine free except for future laptops and Hotspots. The motion passed 4-0. Dr. Hayden-Adeyemo noted she had reservations. Mr. Clark reminded the members if items are not returned, they still go to a collection agency. Dr. Hayden-Adeyemo asked if there was any way for the Library to have their own collection and management department for fines and learned the Library does, but it is a library specific agency. The City would not save money handling Library fine collections in-house. The Library makes $1.05 for each item with the current collections agency. Since November 2011, the Library submitted almost $200K in materials that were not returned. Anything over $25 is sent to collections on the 46th day it is overdue. If the item is returned prior to 45 days, the borrower is charged a $10 administrative fee and they are not charged for the item or late fees. The collection agency is very successful. The letter to the City Commission will make a recommendation for them to consider. The new policy could commence January 1st VIII. Library Director's Report]Statistics Presentation to Library Advisory Board new services/technology 4 Meeting Minutes Library Board Boynton Beach, Florida September 25, 2019 Mr. Clark commented every year, each Department has to make a presentation to the City Commission. It was the Library's turn this month and the presentation was very well received. Mr. Clark reviewed the presentation given at the City Commission meeting and advised $238K in Library equipment was approved. He noted a City Survey by residents and businesses was taken and the Library ranked second on both surveys, having a high satisfaction rate. A copy of the presentation is attached to the minutes. Two short videos giving a demonstration about the self-check equipment and the Automated Materials Handling System were viewed. Dr. Hayden-Adeyemo left the meeting at 7:12 p.m. Monthly Report for July & August 2019 News/Media Coverage IX. Announcements Next Library Board Meeting — October 23, 2019 at Intracoastal Park X. Adjournment There being no further business to discuss, Ms. Boucard moved to adjourn. Mr. Feldman seconded the motion. The motion unanimously passed. The meeting was adjourned at 7:17p.m. 6?_at_A_p_kou_ / Catherine Cherry Minutes Specialist 5 Boynton Beach Town Square Redevelopment September 2019 Town Square • Near completion of Ocean Ave. underground utilities. • Paving 15` layer of asphalt at cultural center parking lot, and __ - = : - sections of NE 1st Ave, Ocean Ave, and Laneway behind DES. . ---- -r-r _ • Securityinstall; cameras and "TattleTail" system linked to PD. 4-4- = • Next Month: Completion of remaining 15i lift of asphalt on11: �„ 4� ` .T.�.., Ocean Ave.,following fine grading. Installation of"D" curb, it,. ~'' " sidewalk, and line painting. -'a '' / x�Tj4 • Continued utility connections and FPL coordination. City Hall + Library • All tilt panels erected and installation of structural steel beams 0 --I'v; '„ - and columns nearly complete. '`'- :w � _ }_ y , -_ • Mechanical, Electrical, and Plumbing (MEP) penetrations at all iiik '4:01 r.;' --::rt - decks and first floor rough-in completed. ',•- ' tCS -l. • Placed and finished concrete on all elevated decks. t �.t N • The window frame installation is well-underway. '1111-:—. + •,�, �. • Next Month: Completion of remaining roof sections at lower -.:-...0*,. i level. Complete caulking, fireproofing and interior framing and "` duct installation. Fire Station .''`,'" r --� • Structural Steel, roof joists, and steel deck installed. _ .._ " _ • Masonry block is nearly finished, parapet soon to be complete. • Interior ductwork started with layout for framing. �':in ice_ ',ret" i , E • Forming of trench drains in the apparatus bay. k ce. '.4°... i • Next Month:Trench drain, apparatus bay and colonnade - - 1,,„. concrete pours. Interior framing to be delivered and + - ' t -+► installed. I. _ _ - Police Station K.- - • Manufacturer certification and final roof adjustments nearly ,,..-;fir•-• _ . ..... - -- complete. • Exterior architectural eyebrow feature is framed and receiving .x i finishes. .ta 'e; -31 • Installation of metal studs and MEP rough on rt and 2"floors. S, . • Exterior wall insulation is being installed. • HVAC duct work and insulation well underway and almost complete • Next Month: Final inspection of interior MEP rough- in to allow for sheet rock installation. Apartments ■ N • no _ — — N. I • Ll • Phasing and scheduling are under review. El ■-- n 171 1 • Utility layout coordination and installation are on-going. ® • • Next Month: South Apartment building Permit II mI ems` 71 iii 1 1 • submission expected. Continued coordination and • k' A,. -• scheduling, and North block phasing under review. r/•o ,.OM" Boynton Beach Town Square Redevelopment September 2019 y� -•Fasrn." '# Hotel • Coordination of turning lane permit application for site access. 1111. • Site continues to be used for storage of recycled crushed concrete, i - staging, parking and access for BBTS construction activity. • Scheduling and phasing under review for North Block. 1 r 1 • Next Month: Continued permit follow-up for turning lane -- and building timeline with overall North block phasing. _ ,,*D—..1;7*.'� "A_., .�-,.E-' b • M Cultural Civic Center �' ��",, ;�� • Temp. chiller and generator connected to cool building. ."`�� ., ' • Chiller pipe insulated to accommodate cooling. yam.. .,' . . - . • Structural steel for the auditorium stage reviewed for dk, " , Yr stage use. , ��4 ..4. . ,� • Placing tiles for suspended acoustical ceiling. • Next Month: Finalization of steel and placement of wood +�,• decking at stage. HVAC unit commissioning, elevator 46 installation, and finishes around windows. District Energy Services --.:�;, r ,, i R, • Electrical Panel and Equipement connections almost complete. ~',, • Installation of in-line swingchiller for lower interim loads. a- ►1''''. „+t• - j" ` �'� R • Generator exhaust and lug assemblies completed. :. i . s • Caulking and exterior paint nearly complete. r 4 -„ • Canopies and fixtures are installed. fez I �►- • Next Month: Finalization of roof detailing, sidewalks and - '�x _ 1St startup procedures. North Garage • Site used for Fire Station and utility staging and parking. r • Curb installation revised and installed per revised building i ` al footprint. Iit lt Continued utility coordination and scheduling. Continued � — _. I 114 %1 , ' • 1 '1,. • • � '�%� detail design underway. I • Next Month: Phasing and schedule for North Block i .. _ � under review. South Garage • Permit application reviewed and approved by City. • • Coordinating charging stations for electric vehicles. .U., ; _. • Site used for casting beds, and tilt wall construction. . - , ; •,'I • Next Month: Haskell to remove casting beds, and any ...,, . . , , it to Iii stored materials, clearing site for survey layout and l , iR i '' . +1 contractor mobilization on garage structure. •`.r o ci , •*.M Boynton Beach Town Square Redevelopment September 2019 To Be Completed Schedule • Final infrastructure along Ocean Ave. and 1' • Design —97% Complete. Amphitheater and layer of paving. owner request Detail Design in progress. • Storm system installation & 3rd Party Agency • Permits —Public Buildings 100% Complete (Master Building Utility Coordination on-going. Permits). South Garage Permit approved. Remaining Private • Release of selected Signage and FFE packages Sector Buildings to be submitted. • Private sector buildings to be submitted for • Construction—City Hall Tilt Panels 100%completed and review and permitting. titled. City Hall, Police Station & Fire Station 1 are approximately 40% complete. Building Wealth Information Safety • Private sector participation to continue with • One Incident (no lost time) upcoming new buildings. • One Accident (one lost time)—Tilt-panel Subcontractor. • Tracking to be coordinated with City's Economic • OSHA continuing regular site visits with on-site team Development Department. members. • Next Month: Coordination with private sector • 100% Compliance. Continued safety committee contractors as new buildings start-up. meetings and Pre-con. ji i J CPC jai 1 itehve it-limi4 .1 4 lit. 1 e - r - , / ..��I .tea-sem..a 1'..,... iR ..... n.: Iii ` . .-A , �..„, .. . .,. ...., ___. III►%.�' : '� . .. _ .. City Staff and the project team were Topping-Out of City Hall! Steel erectors signing the beam. all thrilled to be part of the Topping- Out ceremony. Officially October 2nd 2019 4 - ' Alt s F t' • :11 % v," „`.` k A :►1 6E EBT . e! 39 ,4, «� k _. . 1' t,, _ \ 60 ` .fir Aerial view of Topping-Out Final panels @ City Hall are up and Stamped Concrete @ The ceremony. have formed the outdoor porte- Children's Museum is now in cochere area. place. ' •� .,...... C UNIQUE MANAGEMENT SERVICES,INC. CREATED. 09/30/2019 5.40 PM WB ACCOUNT STATUS REPORT 2AGF• 507 MS JEANNIE TAYLOR BOYNTON BEACH CITY LIBRARY 208 S SEACREST BLVD BOYNTON BEACH FL 33435 CREDITOR: 1581 -- BOYNTON BEACH CITY LIBRARY DATES LISTED: 01/01/1900 TO 09/30/2019 ALL AMOUNTS LISTED Accounts Submitted 2,553 •Dollars Submitted 185,769.21 Dollars Received 23,055.56 Bankruptcies 0 Dollars in Bankruptcy 0.00 Material Returned 45,792.02 Incorrect. Addresses 457 Dollars in Skips 23,262.27 Dollars Waived 13,413.37 Patron Disputes/Suspends : 1 Dollars in Dispute 37.00 Total Activated 95,966.21 Accounts in Process 2,095 Dollars in Process 151,773.81 % of Dollars Activated 63.23% # of Accounts Activated 1,249 % of Accounts Activated : 59.62% UNIQUE MANAGEMENT SERVICES, INC Page 1 of 1 UNIQUE MANAGEMENT SERVICES, INC. EXPLANATION OF SUMMARY PAGE ACCOUNT STATUS REPORT Left Column Accounts Submitted: Total number of accounts submitted for collection. Bankruptcies: Total number of accounts in bankruptcy. Incorrect Addresses: Total number of accounts for which we do not have correct addresses yet. Skip tracing efforts continue for quite some time so this number is very dynamic. Patron Disputes/Suspends: Total number of accounts where collection efforts have been stopped because the patron disputed the debt or the Library suspended collection efforts as a result of payment arrangements, mistakes, etc. Accounts in Process: Total number of accounts being processed through our collection service. This number is arrived at by subtracting Bankruptcies, Incorrect Addresses and Patron Disputes/Suspends from the total number of Accounts Submitted. #of Accounts Activated: Total number of accounts that have responded in some way to reduce their balance. They could have returned material, made a payment or a combination of both. % of Accounts Activated: Percentage of processed accounts that have responded in some way (#of Accounts Activated divided by Accounts in Process) This percentage is a good measure of response rate because it measures the percentage of patrons that have actually responded due to the collection process. Middle Column Dollars Submitted: Total dollar amount due from all accounts submitted for collection. Dollars in Bankruptcy: Total dollar amount due from all accounts in bankruptcy. Dollars in Skips: Total dollar amount due for accounts with incorrect addresses. Dollars in Dispute: Total dollar amount for all accounts that have been disputed.. Dollars in Process: Total dollar amount for all accounts being processed. This number is equal to the Dollars Submitted minus Dollars in Bankruptcy, Dollars in Skips, and Dollars in Dispute, as well as the dollar amount due for all suspended and closed accounts (not detailed on this report). Its purpose is to show the total dollar amount actually being worked. Total Activated: Total original amount due by all Accounts Activated. The difference between this number and the sum of Dollars Received, Material Returned, and Dollars Waived is the remaining balance due by all Accounts Activated. % of Dollars Activated: Percentage of processed dollars that have been activated (Total Activated divided by Dollars in Process) Right Column Dollars Received: Actual money recovered as reported by the Library. Material Returned: Actual value of material returned as valued and reported by the Library. Dollars Waived: Actual dollars waived by the Library as reported by the Library. https://web.unique-mgmt.com/help_files/summary.asp 3/6/2017 The Palm Beach Post REAL NEWS STARTS HERE Three takeaways from Boynton 's city commission meeting By Jorge Milian Posted at 12:47 PM Here are three items from Tuesday's Boynton Beach City Commission meeting: 1. LIBRARY FINES ON THE WAY OUT: The city may follow the county's lead in eliminating library fines for overdue material. The library advisory board has made that recommendation, and the city commission is expected to approve it at one of its upcoming meetings. The county stopped charging late fees (10 cents per day per item) on Oct. 1. Craig Clark, Boynton's library director,said the city collects about$17,000 to $18,000 in late feels every year. The library will still issue fines for items that are lost or stolen. 2. ELEMENTARY SCHOOLS GETS COMMISSIONERS SUPPORT: Commissioner Ty Penserga's request to distribute$1,000 each to Freedom Shores and Citrus Cove elementary schools was unanimously approved. Freedom Shores Principal Michael Sabatino said he will use the money to wipe out student lunch debts. Sabatino explained that students are limited to a turkey-and-cheese sandwich if they owe more than$6.15— the equivalent of three lunches. More than 80 percent of students at Freedom Shores are on reduced or free lunches,he said. "They'll start out with a clean slate,"Sabatino said. Citrus Cove Principal Natalie Cromwell said her school will use the money to buy a "research-based phonics program"for her 160 first-grade students. Sabatino is in his second year at Freedom Shores while Cromwell is beginning her first year at Citrus Cove. 3.ASSISTANT CITY MANAGER TIM HOWARD PASSES AWAY: Tim Howard,one of two assistant city managers,passed away recently,commissioners announced at the start of Tuesday's meeting. Howard was the city's director of financial services when City Manager Lori LaVerriere chose in 2015 to replace departing assistant city manager Carisse LeJeune with Howard and Colin Groff. Howard concentrated on administrative services and Groff directs the utilities department. "Everyone respected him because he did his job and he did it extremely well,"Vice Mayor Justin Katz said. jmilian@pbpost.com @caneswatch The Palm Beach Post REAL NEWS STARTS HERE Check this out: Boynton's new library will be open Fridays for first time in 10 years By Jorge Milian Posted Sep 24,2019 at 2:04 PM The Boynton Beach City Library hasn't opened for business on Fridays since 2009. But that's scheduled to change in 2020 when the new library opens as part of the city's massive $250 million Town Square redevelopment project, according to library director Craig Clark. New technology that includes three self-help kiosks and an automated materials handling system that allows patrons to return books and other items 24/7 will free up employees and permit the library to open Fridays from 9 a.m. to 5 p.m. "This is significant people," city commissioner Christina Romelus said. The self-help kiosks, fully funded by an $84,000 grant, give customers the opportunity to check out books, pay fines, download E books and perform other tasks without the help of an employee, Clark said. The automated return handling system, whose purchase was approved by the city commission on Sept. 17, will be outside the library's entrance with easy access from the parking garage. Instead of the returned items being dropped into a box, the system allows books and other materials to be checked, sorted and processed automatically. "If somebody forgets to put a DVD in its case, it recognizes that and places the case in a `trouble'bin," Clark said. Clark said the kiosks and materials handling system will mean that staffers will not need to manually process up to 600,000 items a year, allowing them "time to devote to customer service." "It's going to take mundane tasks away from staff and, by adding this, we will be able to open up on Fridays," Clark said. The library's four-day work week was adopted in 2009 as a cost-cutting measure that also shuttered City Hall on Fridays. City Hall reopened on Fridays beginning July 2014. With the new technology, Clark said the library's staff will go from a "passive to proactive" customer service approach. At the new library, one employee will serve as a greeter, another employee will be used to train patrons on the self-help kiosks and other employees will be "roving" around the library to assist customers directly. Commissioners were told the technology will not result in the dismissal of any employees. Clark also informed commissioners during their Sept. 17 meeting of several other projects involving the library including: - As of Monday, patrons can now check out 14 mobile hotspot devices that tap into a cellular network and provides a connection to nearby laptops, game consoles and anything that can connect to a Wi-Fi network. The devices can be checked out for up to 21 days, Clark said. - A plan is in place to allow customers to check out laptops for a three- hour period. The laptops can only be used in the library or nearby areas. The city commission must still give its approval. The proposal will likely come before the commission in December or early next year, Clark said. The library will occupy the bottom and second floors of the new four- floor City Hall once constructed. The bottom floor will be dedicated to children and teenagers, Clark said. jmilian@pbpost BOYNTON BEACH CITY LIBRARY MONTHLY REPORT SEPTEMBER 2019 Administrative Services/Public Relations Library Director attended City Commission meetings, ADA Training, Mayor's Luncheon, CIP quarterly meeting, and the Schoolhouse Children's Museum board meeting. At the September 17 Commission meeting, he presented on the advanced technology that will be in the new building. The presentation was well received by the Commission and the public, and resulted in several articles reporting on the exciting additions. Our Teen Librarian and Marketing &Outreach Manager attended the City's Baby Expo held at the Schoolhouse Children's Museum on September 23. They promoted programs such as story time and tutoring, and benefits of having a library card to parents in attendance. September brought the conclusion of a big project our team had been working on for quite some time. We said "Aloha!"to Koha, our new library management system that went live on September 23. Koha brought a new, updated look to our online catalog as well as new user features. The transition went smoothly. We also launched our mobile WiFi HotSpot lending program. Cardholders can check out a HotSpot unit that allows them to connect up to 10 devices for free, unlimited Internet access on the go. The Friends of the Boynton Beach City Library contributed 154 volunteer hours throughout the month at the bookstore. Customer Service and Circulation Statistics Current Same Month Percentage Month Previous Year Change Customer Visits n/a* n/a* n/a* Total Circulation** n/a* n/a* n/a* Adult Circulation n/a* n/a* n/a* Young Adult Circulation n/a* n/a* n/a* Juvenile Circulation n/a* n/a* n/a* ILS System Circulation (Print Materials) n/a* n/a* n/a* Overdrive Ebook Circulation n/a* n/a* n/a* Audiobook Circulation n/a* n/a* n/a* RB Digital Magazine Downloads n/a* n/a* n/a* Audiovisual (incl.w/Adult #) n/a* n/a* n/a* Onecard Cards n/a* n/a* n/a* Number of Reference Transactions n/a* Interlibrary Loans Provided n/a* Interlibrary Loans Borrowed n/a* *updated information will be provided at next meeting **includes ILS, Ebooks, Freegal and RB Digital downloads. Digital Resource and Database Statistics Current Same Month Percentage Month Previous Year Change Freegal Streams n/a* n/a* n/a* Freegal Users n/a* n/a* n/a* Freegal Downloads n/a* n/a* n/a* Kanopy Streams n/a* n/a* n/a* ALLDATA Auto Repair Articles n/a* n/a* n/a* Learning Express Sessions n/a* n/a* n/a* Gale Legal n/a* n/a* n/a* Gale Infotrac Sessions n/a* n/a* n/a* Gale Infotrac Retrievals n/a* n/a* n/a* Transparent Languages Users n/a* n/a* n/a* Transparent Languages Sessions n/a* n/a* n/a* Learning Express Job Career Sessions n/a* n/a* n/a* *updated information will be provided at next meeting Social Media Facebook Likes 497 New Facebook Likes 14 Facebook Followers 508 Twitter Followers 162 New Twitter Followers 7 Twitter Impressions 4,600 Instagram Followers 300 New Instagram Followers 20 Instagram Post Impressions 111 Boynton-Beach.org/city-library visits 4,112 Palm Beach Post Views (Newsbank) n/a* *updated information will be provided at next meeting Public Computer Usage Statistics Adult Computer use = 958 Average time per session = 48 minutes Teen Computer use = 309 Average time per session = 98 minutes Youth Computer use = 551 Average time per session = 45 minutes Computer Usage total = 1,818 One year ago = 1,490 (22% increase) Public Computer Training Classes Computer classes temporarily suspended. September 2019 Monthly Report I Page 2 Collection Management Discarded Items = n/a* Items Added to Collection = n/a* *updated information will be provided at next meeting Archives Activities The Boynton Beach City Library Local History Archives continues to make great strides in providing access to its collections. We continue to add photographs to the FIU digital collections website for public review. A detailed plan for processing and providing access to the oral histories in the collection has been developed. The Archive also partnered with Pediment Publishing to offer a public scanning event. On Friday, October 11, our Archivist will be at Intracoastal Park Clubhouse from 10:00 a.m. until noon to scan historic photographs in hopes of growing the collection. Library Program Report ADULT SERVICES Number of adult programs: 4 Attendance at adult programs: 20 Adult Outreach: Programs: 0 Attendance: 0 YOUTH SERVICES Number of Children's programs: 8 Attendance at Children's programs: 58 Children's Outreach Programs: 0 Attendance: 0 TEEN SERVICES Number of Teen programs: 1 Attendance at Teen programs: 26 Teen Outreach Programs: 0 Attendance: 0 AmeriCorps Report YOUTH PROGRAMS — Peggie Scott Youth Homework Help Sessions: 62 Program Report: A total of 22 students received homework help during the month of September. The students came from nine different local schools. Many of them struggle mightily with math, most sessions averaged around an hour per student. Originally, we invited students to use the program room to work on homework on their own, but this became problematic when too many of their friends joined in to help, ask questions or chat. We rearranged the room and tables to provide one isolated chair per table to do homework to allow them to better focus. September 2019 Monthly Report I Page 3 TEEN PROGRAMS — Britton Jeffries Teen Homework Help Sessions: n/a Program Report: My name is Britton Jeffries and I am the new teen AmeriCorps member. This was my first month, I started September 17. I took the first two weeks to get to know the students. They are starting to open up to me and I'm starting to understand what they need and where they need help. Orange does not take to people quickly, but for some reason they have to me. Upon meeting Orange for the first time, they would not acknowledge me. When someone they knew and felt comfortable with introduced me, Orange opened up and asked for help several times that same day. Orange struggles with Algebra. As we worked together, I found most of the time they knew the answer, but needed the equation explained a different way. Orange comes to tutoring every other day, and we've gotten to know each other well. Those familiar with Orange have said this would normally take months. Violet has come to tutoring two times. In the time we've had, I've noticed that when responding to a writing prompt, they struggle to convey their thoughts. When free writing, thoughts flow freely. I'm trying to get them to the point where they can get their feelings down without overthinking the prompt and edit after. Violet can be an outstanding writer, they just need encouragement getting what's on their mind onto paper. Lastly, the teen pizza party hosted by our Teen Librarian, Miss Kat, was a great meet and greet opportunity. 16 students attended and we gathered data on their library habits and what they're most interested in. That will help us build the program and help students in their quest for literacy. ADULT PROGRAMS—Tyler Blankstein Beginner ESOL Classes: n/a Advanced ESOL Classes: n/a Classes will resume in October. September 2019 Monthly Report I Page 4