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Minutes 08-01-19 ,r MINUTES OF THE CRAADVISORY BOARD MEETING INTRACOASTAL PARK CLUBHOUSE 2240 N. FEDERAL HIGHWAY BOYNTON BEACH, FLORIDA 33435 HELD ON THURSDAY, AUGUST 1, 2019, AT 6:30 P.M. PRESENT: STAFF: Anthony Barber (arr. 6:37 p.m.) Michael Simon, CRA Executive Director Thomas Devlin Thuy Shutt, CRAAssistant Director Golene Gordon Jobara Jenkins, Accounting/Finance Mgr. Allan Hendricks Bonnie Nicklien, Administrative Svcs. Rick Maharajh Tatiana Guerrier, Prototype, Inc. ABSENT: Linda Cross, Chair Robert Pollock, Vice Chair 1. Call to Order The meeting was called to order at 6:35 p.m. Motion was made by Mr. Devlin, seconded by Ms. Gordon, to approve Allan Hendricks as the substitute chair. In a voice vote, the motion passed unanimously (4-0). 2. Roll Call Roll was called, and it was determined a quorum was present. 3. Agenda Approval A. Additions, Deletions, Corrections to the Agenda — None [Anthony Barber arrived 6:37 p.m.] B. Adoption of Agenda Motion was made by Mr. Maharajh, seconded by Mr. Devlin, to approve the Agenda. In a voice vote, the motion passed unanimously (5-0). 4. Information Only A. Financial Report Period Ending July 31, 2019 — None Meeting Minutes CRA Advisory Board Boynton Beach, Florida August 1, 2019 B. Notice of Relocation of the September 5, 2019, CRAAB Meeting The City Commission will be meeting at this location on September 5, 2019. Therefore, the CRAAB will be meeting September 5, 2019, at the CRA Office, 710 N Federal Hwy, Boynton Beach. The October 3, 2019, CRAAB meeting will be back at the Intercoastal Park Clubhouse. 5. Public Comment — None 6. Consent A. Approval of CRAAdvisory Board Meeting Minutes — July 8, 2019 Motion made by Mr. Devlin, seconded by Ms. Gordon, to approve the July 8, 2019, minutes. In a voice vote, the motion passed unanimously (5-0). 7. Assignments A. Pending Assignments 1 . None B. Reports on Pending Assignments 1. None C. New Assignments 1 . Consideration and Discussion of Fiscal Year 2019/2020 Budget Mr. Simon presented the first draft allocation of the anticipated $3,097,000 project funds available for CRA, which may be used for existing projects needing additional funding or new projects for FY 2019/2020. (See attached Project Fund Allocation Spreadsheet.) The Board proceeded to discuss the three separate, governmental accounting funds: • The General Fund (administrative, general operations, insurance, maintenance, Board-related items); • The Debt Service Fund (obligatory and required funding for debt service, e.g., bonds taken in 2004 and 2005 to build Boynton Beach Blvd. extension east of Federal Highway, and several million dollars for acquisition of property and for down-payment assistance at that time; and • The Project Fund (the main charge of the CRA, brick and mortar capital projects, development projects, grant programs, business-related promotional events, innovative policing programs). This is the balance after the General Fund and Debt Service Fund have been assigned. Public Comment: • Susan Oyer, 140 SE 27th Way, had three things for the Board to consider: 2 Meeting Minutes CRA Advisory Board Boynton Beach, Florida August 1, 2019 o In expanding Sister Cities program, there is a need to find a space and allocate funds to use as a tourist board office/retail location to promote items from sister cities. o Get another CRA-funded police officer for servicing the whole CRA zone, but particularly to help out with boat problems at Waters Edge Park and Oyer Park. o Plan a grand opening from CRA for the historic high school later this year; could be an art event, fireworks, music. Mr. Simon led the Board in discussing the individual line items within the three main funds, and how these funds interact with one another to accomplish CRA's goals. The Rejected Revenue for next year, as presented by Palm Beach County Property Appraiser's Office is a TIFF revenue $13,816,071; the Estimated Income from the Marina sales and rents is $1 million, for a total income to the CRA of$14,816.071. In the Debit Service Fund, $2,140,852 that will go to the Bond Debt Repayment (see attached Spreadsheet). General Fund Expenses are $3 million, and $1 million in expenses from the Marina. The balance of the Project Fund was reviewed line by line, revisiting the existing contractual obligations (including Casa Costa, Ocean One, and the Town Square Project). Mr. Simon next explained the procedure for addressing the allocation of funds, including acquisitions and relocations where needed. Mr. Barber had some questions about business development, including the $35,000 for the Blarney Bash, and requested an additional $35,000 be allocated for the MILK Corridor during February 2020. $248,000 is not currently allocated, so would like to match the Blarney Bash funds ($35,000-$40,000)for an event in the MILK Corridor. Mr. Simon added that the CRA is not responsible for City or holiday events; the goal is to bring economic benefit to that event. Discussion ensued; Mr. Simon said the matter would be presented to the City Manager with allocating funds in mind. Mr. Hendricks asked about the City sharing costs with the CRA to fund some sort of celebratory event for the High School. Mr. Simon will also present this to the City Manager to consider this discussion. Discussion followed as to possible activities. Mr. Barber and Mr. Devlin returned the discussion to the proposed MILK Corridor event in January, which was discussed in more detail, including scheduling considerations for January, February, and March 2020, as well as how to link the event to some sort of business development. Mr. Simon will do additional research to present to the CRA Board, but may have to wait until the project is permitted and do it the following year; in the interim, the idea of a local business event would be fine. 3 Meeting Minutes CRA Advisory Board Boynton Beach, Florida August 1, 2019 Mr. Barber asked for the breakdown of the allocation for the neighborhood policing program and adding an additional officer. The proposal this year is for a total of four officers and an additional community service officer (civilian) for traffic control, etc., for the CRA District. CRA encourages an equal focus on building relationships between the community and business districts. The total proposed expenses of $535,683 were enumerated and discussed, including a side discussion on a new security presence elsewhere since having to move out of the Plaza. Sgt. Henry Diehl explained that his salary is not part of the budget (to be absorbed back into the police department) and the budget is to cover a total of four sworn officers; a 20% adjustment has been allocated for raises now under contract negotiation, which would be reduced once the actual contracts are known. Sgt. Diehl described the duties of the Community Service Officer (not a regular, sworn officer). This civilian officer handles traffic matters; does not carry a gun, carries pepper spray for own protection; carries a radio; has a patrol car with yellow flashing lights; does not give tickets or pulls over cars, can investigate open doors. Mr. Simon added that this position gives focus to business development relationship and can educate the public on various things for safety and crime prevention. The officer is not trained in code enforcement or community standards, but certainly can call and refer any such incidents. Mr. Hendricks did encourage some training/education in Code Enforcement insofar as working with the Code Enforcement Officers; also working with citizens to identify areas where they don't feel safe. Sgt. Diehl stated that the third officer will be trained in crime prevention techniques, to adapt clean and safe parameters going forward. The Homing Inn area was brought up as an example where many do not feel safe and Sgt. Diehl said the Community Service Officer and the Third Officer (just described) will go to high prevention training and will work with the Homing Inn area, among others. Ms. Gordon asked why all the officers can't be sworn officers; the difference is $40,000 more for a sworn officer versus a civilian. The CRA Board does want to hear recommendations. Mr. Maharajh asked about the Community Service Officer's authority to deal with marina/boating problems. Sgt. Diehl said general marine issues, yes; but conflicts with someone, no, he cannot. Mr. Hendricks suggested a departure from this discussion in order to quickly go over the items to get an overall idea of what there is and what might possibly be deleted. Among the items discussed were marina expenses; contingency numbers; project-related legal services; professional services (architects, designers, engineers); sitework and demolition; housing authority lots; non- profit grant program; infrastructure (streets) improvements; Woman's Club of BB State grant to renovate historic facilities (two-year cycle). Ms. Nicklien contributed explanations on the business and economic development grants; how the rent assistance program is calculated for the 4 Meeting Minutes CRA Advisory Board Boynton Beach, Florida August 1, 2019 grants covering Tier 1 and Tier 2 businesses. Mr. Hendricks expressed desire to bring in more professional and commercial services (business, medical, etc.) and suggested promoting office spaces and job providers for the area. Ms. Gordon commented on the few office spaces already available and would like to see those utilized before building new offices with no tenants. Mr. Barber wondered why grants are not renewable on three to five years basis; Ms. Nicklien said the property improvement grants are renewable once every five years and rent reimbursement is a one-time deal unless the business expands, then it, too, would be once every five years. Adiscussion on the nature of grants and transient businesses ensued. The Board next went through each line for approval of that item amount; a live proposed spreadsheet was projected on the screen and changes were made (see attached). Among items receiving particular attention were contingency funds; an additional sworn police officer; funding for future redevelopment; property acquisition; business development and promotional events; business and economic development grants. A longer discussion on the necessity of an additional sworn police officer instead of an unsworn community service officer followed; Sgt. Diehl stated that the Chief of Police is a staunch supporter of the community service officer program and while adding a sworn police officer may be preferred, it was unknown as to how the Chief may react. The updates and approvals to the proposed spreadsheet were reviewed once more before proceeding to approval. Of note per Mr. Barber and Mr. Maharajh, the consensus for the additional sworn police officer is appreciated. Mr. Simon recommended some of the Board Members attend the CRA Board meeting in support of the additional sworn police officer. Motion made by Mr. Barber, seconded by Mr. Maharajh, to send the information on the screen before the CRA Board for approval. In a voice vote, the motion passed unanimously (5-0). 2. Approval of the FY 2019-2021 Boynton Harbor Marina Dockage Lease Agreement Mr. Simon stated the rent rate for the slips at the Marina, currently $19 a linear foot, for a two year agreement (previously one year), be changed to $26.50 per linear foot. Also, change transient vessel dockage rate from $2 to $2.50 per linear foot. Current documents expire on October 1 st Motion made by Mr. Barber, seconded by Ms. Gordon, to increase by $1 (or $20) per linear foot for the two year agreement. In a voice vote, the motion passed unanimously (5-0). Motion made by Mr. Devlin, seconded by Mr. Maharajh, to increase the transient vessel dockage to $2.50 per linear foot. In a voice vote, the motion passed unanimously (5-0). 5 Meeting Minutes CRA Advisory Board Boynton Beach, Florida August 1, 2019 8. CRA Board Items for CRAAdvisory Board Review and Recommendations A. Old Business 1. None B. New Business 1. Consideration of Registration and Travel Expenses to Attend the Florida Redevelopment Association 2019 Annual Conference on October 16-18, 2019 in Tampa, Florida Mr. Simon stated the CRA Board has approved two members of the Advisory Board may attend the conference this expense of the CRA Board. Any additional members may attend at their own expense. Registration deadline is October 9t". After a brief discussion, two members who had not previously attended were chosen. Motion made by Mr. Barber, seconded by Mr. Maharajh, to send Golene Gordon and Thomas Devlin to attend the FRA Conference on October 16-18, 2019. In a voice vote, the motion passed unanimously (5-0). 9. Future Agenda Items - None 10. Adjournment Motion made by Mr. Barber, seconded by Mr. Devlin, to adjourn. In a voice vote, the motion passed unanimously (6-0) and the meeting was adjourned at 9:19 p.m. Attachments: Project Fund Allocation Spreadsheet Proposed Spreadsheet [Minutes transcribed by M. Moore, Prototype, Inc.] 6