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Minutes 05-03-18 MINUTES OF THE CRA ADVISORY BOARD MEETING IN CHAMBERS AT CITY HALL 100 E. BOYNTON BEACH BLVD. BOYNTON BEACH, FLORIDA 33435 HELD ON THURSDAY, MAY 3, 2018, AT 6:30 P.M. PRESENT: Robert Pollock, Vice Chair Michael Simon, CRA Executive Director James DeVoursney Theresa Utterback, Development Services Anthony Barber Manager Allen Hendricks (arr. 6:30) Bonnie Nicklien, Administrative Services Thomas Murphy, Jr. and Grant Manager, CRA Thuy Shutt, Assistant Director, CRA ABSENT: Renee Roberts, Social Media and Linda Cross, Chair Communications Specialist Rick Maharajh Lisa Edmondson, Prototype, Inc. I. Call to Order The meeting was called to order at 6:30 p.m. II. Invocation III. Roll Call Roll was called, and it was determined a quorum was present. IV. Agenda Approval A. Additions, Deletions, Corrections to the Agenda - None B. Adoption of Agenda Upon Motion duly made and seconded, the agenda was adopted as presented. Board Member Hendricks arrived at 6:30. V. Information Only Mr. Simon introduced the new CRA Social Media and Communications Specialist Renee Roberts, who was previously with the Boynton Beach CRA as the Business Development Marketing Special Events Assistant before becoming Marketing Director Meeting Minutes CRA Advisory Board Boynton Beach, Florida May 3, 2018 at Delray. Looking forward to Ms. Roberts to enhance and connect the presence of CRA to businesses by way of social media and communications expertise. A. Financial Report Period Ended April 30, 2018 B. Neighborhood Officer Program 2nd Quarter Report for FY 2017-1018 Sgt. Henry Diehl, Boynton Beach Police Department and the Neighborhood Officer Program reported: • Some problems with the office being closed down on 404 East MLK due to ceiling water damage from broken old drainpipes. Currently partially using Carolyn Sims Center and working out police cars. • The Department participated in the MLK Unity Fest and the Robert E. Wells Day in January. • After the February 14th shooting in Parkland, the Department stepped up patrols in both elementary schools in heart of Boynton, working with both principals who don't not have full time school resource officers. New State law requires that a police officer needs to be present at each school. Palm Beach County School District is still working through the process, so the Department is working through roles at Galaxy and Poinciana until they are filled. • Youth Symposium at Carolyn Sims Center. • Weekly meetings at Carolyn Sims Center with the Heart of Boynton Association. Mr. Simon asked what it means to be in the role of Resource Officer at Galaxy and Poinciana. Sgt. Diehl said the officers are there during school hours for the purpose of mentoring kids and for high visibility on safety aspect. Not there full time, but there during the day unless called away; and then back for pickup at the end of the day. Mr. DeVoursney asked what year of Community Outreach is underway and whether to continue as an outreach program or a hybrid of an enforcement role/outreach, to which Sgt. Diehl answered it is the third year of the program, funded in 2015, and discussions are underway to transition to a hybrid. Perhaps a ratio of Outreach to Enforcement could be 60:40 or 70:30. Beginning the 2nd quarter of this year there was an increase in shootings in the Heart of Boynton, especially, which resulted in stepping up assistance to Road Patrol due to short-staffing. Officer Diehl explained instances of such assistance primarily to calm and de-escalate situations. As to what help the CRA could provide, Sgt. Diehl said manpower is good, but a new office is needed, along with associated technology in such an office. Vice Chair Pollock asked for an overview of the program. Currently the program specifies that the Department builds trust, build bridges in the community by attending community meetings, etc., with increase in crime/shootings this year (which have settled down), there has to be enforcement along with community involvement to build trust; it will be a balancing act. The Neighborhood Officer Program (NOP) has already garnered trust in the community per a recent television news interview. 2 Meeting Minutes CRA Advisory Board Boynton Beach, Florida May 3, 2018 Vice Chair Pollock inquired about the annual budget for a new office. Mr. Simon said the total was between $13,800 and $14,400, with the current lease up on September 1St, a recommendation will be to not renew that lease. A discussion has been to change location into the Community Room of the new complex at Ocean Breeze East; more advantages and options for this and other locations were discussed for NOP program. Will use the next 12-18 months for investigating these various options for a permanent location. Mr. Hendricks asked about the best practices for a hybrid program. Sgt. Diehl said there has to be attention to not just doing "frivolous stuff," there had to be attention to curbing criminal behavior during the shootings. Now that these have diminished, maybe the NOP is working and the percentages should be studied to see what to enforce; otherwise trust could be jeopardized. VI. Public Comment • Chris Montague, 222 West Ocean Ave., Chair of Library Advisory Board. Seeking guidance on a contract for a music school he and his wife have for a music school at 211 East Ocean Avenue, the Magnussen House. It looks as though that contract will be canceled; would like to know if the building will be up for sale or up for lease again. Mr. Simon said, given the timing of the question and remaining active contract time period, it would not be professional to comment at this time. After May 14th the discussion would be more appropriate. • Mark Karageorge, 248 Main Blvd., commented on Tom Murphy's continued recovery, asking Community's continued support as he has helped countless people in this City. He personally commended work by officers in NOP as extremely effective not only in Heart of Boynton but in the schools with mentoring and interactions. Need to support this program with resources during this interim period, and to appreciate the staff during budget recommendations for the work being done. VII. Consent A. Approval of CRAAdvisory Board Minutes —April 5, 2018 A brief recap was given by Mr. Simon that the CRA Board supported funding for intersections at Woolbright, Ocean Ave., Boynton Beach Blvd., Martin Luther King Jr. Blvd.; other intersections were discussed, but only those four were approved at this time. There will be further opportunities for public input on additional matters, which will be posted on the City website. 3 Meeting Minutes CRA Advisory Board Boynton Beach, Florida May 3, 2018 Motion made by Mr. DeVoursney, seconded by Mr. Murphy, to approve the minutes of the April 5, 2018, meeting as presented. In a voice vote, the motion passed unanimously (5-0). VIII. Assignments A. Pending Assignments — None B. Reports on Pending Assignments — None C. New assignments from April 10, 2018, CRA Board Meeting — None IX. CRA Board Items for CRA Advisory Board Review & Recommendations A. Old Business — None B. New Business 1. Consideration of Grant Funding for the Boynton Beach CRA Non-profit Organization Grant Program. Vice Chair Pollock stated the CRA had recommended three options, to be opened for discussion. Mr. Barber read the following recommendations: • Option One — Recommend approval for the application of funding request as submitted by Community Caring Center of Greater Boynton Beach in the amount not to exceed $57,681 over a period of six months. • Option Two — Recommend approval for the application of funding request as submitted by Habitat for Humanity of South Palm Beach County in the amount not to exceed $40,000 over a funding period of twelve months. • Option Three — Do not recommend approval for Side Project, Inc. in the amount of $40,000 over a funding period of twelve months. Mr. Barber was curious as to why Community Caring is for six months while Habitat is for twelve months. Ms. Shutt stated each application has different programs and categories, and the applicant states in the application how long it will take to develop and successfully complete the program as long as milestones are provided for measurement of success. Habitat is delivering four new units as well as six rehab units, which requires building permits, etc. CCC has 30-years' experience with such projects and feels they can produce results in six months. As for Side Project, Inc., no such milestones were provided to even recommend approval. Mr. DeVoursney inquired about the "do not recommend approval" status of Option Three, how the Funding Evaluation Committee felt they did not make the mark. Ms. 4 Meeting Minutes CRA Advisory Board Boynton Beach, Florida May 3, 2018 Shutt gave the procedures for the Committee's recommendations and, when an application does not pass, the file must be closed before proceeding with the others. Motion made by Mr. DeVoursney, seconded by Mr. Hendricks, to accept recommendations as amended: 1) recommend approval for Community Caring Center; 2) recommend approval for Habitat for Humanity, 3) do not recommend approval for Side Project, Inc. In a voice vote, the motion passed unanimously (5-0). Discussion: Ms. Shutt first stated an error in the original figures, that the application from Side Project, Inc., was for $75,000, then continued that there is $92,923 in the budget, and that the two applications recommended for approval were very strong. There is a $4,700 (and change) short from what was budgeted, but the Committee was able to reallocate those funds from another budget item. The Fiscal Impact Section states that if the money can be replaced from elsewhere, both of those applications can get what was asked for, rather than reducing either grant request. X. Future Agenda Items - None XI. Adjournment Upon motion duly made and seconded, the meeting was adjourned at 7:10 p.m. [Minutes transcribed by M. Moore, Prototype, Inc.] 5