R19-104 1 RESOLUTION NO. R19-104
2
3 A RESOLUTION OF THE BOYNTON BEACH,
4 FLORIDA, APPROVING AND AUTHORIZING THE
5 CITY MANAGER TO ENTER INTO AN
6 AGREEMENT FOR RENEWAL OF AN ANNUAL
7 SUBSCRIPTION WITH PROQUEST ANCESTRY
8 LIBRARY DATABASE FOR A ONE YEAR PERIOD IN
9 THE AMOUNT OF $3,380.00; AND PROVIDING AN
10 EFFECTIVE DATE.
11
12 WHEREAS, ProQuest Ancestry Library Database is a sole source vendor with an
13 ` online site that provides unlimited access to a multitude of genealogy resources with billions
14 of records in census data, vital records, directories, photos and more; and
15 . WHEREAS, upon recommendation of staff, the City Commission of the City of
16 l Boynton Beach does hereby approve the renewal of an Agreement with ProQuest Ancestry
17 Library Database for one year in the amount of$3,380.00.
18 NOW,THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF
19 THE CITY OF BOYNTON BEACH, FLORIDA,THAT:
20 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed
21 as being true and correct and are hereby made a specific part of this Resolution upon
22 adoption hereof.
23 Section 2. The City Commission of the City of Boynton Beach,Florida,hereby
24 approves and authorizes the City Manager to enter into an Agreement for renewal of an
25 annual subscription with ProQuest Ancestry Library Database for a one year period in the
26 amount of$3,380.00 for the Library, a copy of which is attached hereto as Exhibit"A".
27 Section 3. That this Resolution shall become effective immediately.
28
C:\Users\StanzioneT\Desktop\ProQuest_Database_Agreement_-_Reso(1).docx
1 PASSED AND ADOPTED this / day of October, 2019.
2
3 CITY OF BOYNTON BEACH, FLORIDA
4 YES NO
5
6 Mayor— Steven B. Grant ✓
7
8 j Vice Mayor—Justin Katz
91
10 Commissioner—Mack McCray t/
11
12 Commissioner—Christina L. Romelus ✓
13
14 Commissioner—Ty Penserga
15
16
17 VOTE
18 ATTEST:
19 .
20 �21
22 Cry a1 Gibson, MMC
23 City Clerk
24
25
26
27 (Corporate Seal)
28 C. t
4;,
O M ��
_ a
C:\Users\StanzioneT\Desktop\ProQuest_Database_Agreement=_Reso(1).docx
DocuSign Envelope ID-30E9E828-DC8B-42A4-BF02-B00024799248
License Agreement consists of: Pro , C
ProQuest Customer Order Form -
Terms end Conditions of Previousty Fxeaubed License Agreement
Addenda(d applicable)
By signing this License Agreement('Agreement`)with your signature below,you agree to license the Service under the previously executed
terms and conditions on file and,ou calif that,ou are authorized to enter into this A reement on behalf of the Customer.
Customer: Boynton Beach City Library
Authorization by Customer; Authoriu}tiondyy RrlpAusgit LLC:1
NA/L& f r
Signature: Signature: 124D8643D3ED476
Name: Lori LaVerriere Name: Dawn Branham
Tdle: Title: Sr. Manager, Customer Supp
c:ityNana er
Date Si ned: Date SI neck 10/22/2019
Order Form
Q-0034207$PQJOt8'0667
Product Name Code'-''' Start Date End Date Price
Ancestry Ubrary ANCUB 10/1/2019 9/30/2020 3,380.00 USD
Total Price: 3.380-00USD
Product Notes:
Ancestry Library Edition—No remote access is allowed for public libraries,genealogical and historical societies, '
government agencies,for-profit corporations,and non-profit organizations.Remote access may be available for
academic institutions,with the following certain restrictions:
• Only currently enrolled students and active faculty ore allowed remote access.
• No remote access for alumni and faculty emeritus. (However,on-campus access Is permissible for all
groups.)
• Users must be authenticated via the schools'website using IP address or Referring URL.No
username/password access
Additional in
Additional Terms
In the terms below,"City"or"CITY"means Customer and"Contractor"means ProQuest
(Customer and ProQuest as defined herein).
PUBLIC RECORDS. Sealed documents received by the City In response to an invitation are exempt
from public records disclosure until thirty(30)days after the opening of the Bid unless the City
announces intent to award sooner,in accordance with Florida Statutes 119.07.
The City is public agency subject to Chapter 119,Florida Statutes. The Contractor shall comply
with Florida's Public Records Law. Specifically,the Contractor shall:
US2017(rev.711712017) Page 1 of 3
DocuSign Envelope ID.30E9E828-DC8B-42A4-BF02-B00024799248
A. Keep and maintain public records required by the CITY to perform the service;
B. Upon request from the CITY's custodian of public records, provide the CITY with a copy of the
requested records or allow the records to be inspected or copied within a reasonable time at
a cost that does not exceed the cost provided in chapter 119,Fla. Stat.or as otherwise
provided by law;
C. Ensure that public records that are exempt or that are confidential and exempt from public
record disclosure requirements are not disclosed except as authorized by law for the duration
of the contract term and following completion of the contract if the Contractor does not
transfer the records to the City;and
D Upon completion of the contract,transfer,at no cost to the CITY,all public records in
Contractor's possession or keep and maintain public records required by the City to perform
the service.If the Contractor transfers all public records to the public agency upon completion
of the contract,the Contractor shall destroy any duplicate public records that are exempt or
confidential and exempt from public records disclosure requirements.If the Contractor keeps
and maintains public records upon completion of the contract.the Contractor shall meet all
applicable requirements for retaining public records. All records stored electronically by
Contractor must be provided to the CITY,upon request from the CITY's custodian of public
records, In a format that is compatible with the information technology systems of the CITY.
E. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUES,TO THE CONTRACTOR'S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE
CUSTODIAN OF PUBLIC RECORDS:
JUDY PYLE, CITY CLERK
3301 QUANTUM BLVD., SUITE 101
BOYNTON BEACH, FLORIDA, 33426
561-742-6061
PYLEJ@BBFL.US
SCRUTINIZED COMPANIES--287.135 AND 215.473
By execution of this Agreement,Contractor certifies that Contractor is not participating in a
boycott of Israel.Contractor further certifies that Contractor is not on the Scrutinized Companies
that Boycott Israel list, not on the Scrutinized Companies with Activities in Sudan List,and not on
the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has
Contractor been engaged in business operations in Syria.Subject to limited exceptions provided
in state law,the City will not contract for the provision of goods or services with any scrutinized
company referred to above.Submitting a false certification shall be deemed a material breach of
contract.The City shall provide notice, in writing,to Contractor of the City's determination
concerning the false certification.Contractor shall have five(5)days from receipt of notice to
US201 7(rev.7/17/2017) Page 2 of 3
DocuSign Envelope ID:30E9E828-DC8B-42A4-BF02-600024799248
refute the false certification allegation.If such false certification is discovered during the active
contract term,Contractor shall have ninety(90)days following receipt of the notice to respond in
writing and demonstrate that the determination of false certification was made in error.If
Contractor does not demonstrate that the City's determination of false certification was made In
error then the City shall have the right to terminate the contract and seek civil remedies pursuant
to Section 287.135,Florida Statutes,as amended from time to time.
Billing Information: Shipping Information:
Please review your ;ad to ensure its accuracy. Please confirm the shipping address is accurate.
Boynton Beach City Library Boynton Beach City Library
115 N Federal Hwy Boynton Beach FL United States 115 N Federal Hwy Boynton Beach FL United States
33435 33435
Electronic Invoice Red ient s: Electronic Renews!Recti ient.s:
Craig Clark Craig Clark
darkc@bbfl.us clarkcebbfl.us
if your subscribing institution requires the use of Purchase Tax Registration Number fi
Orders,please indicate below. If tax exempt,please include copy of supporting
Purchase Order p documentation with signed agreement or email a copy to
Billing Information Notes
invoices will be emalled to the bill-to- To sign up for our auto-renewal program as part of our'go green'initiative,Your
contact and renewals will be moiled to subscription to the service will automatically renew for successive 12 month
the ship-to-contact.if your institution is periods at the rote set forth In the renewal invoice sent to the Customer,unless
unable to accept electronic invoices, Customer sends written cancellation notice to ProQuest within 30-days of the
please check this box: Customers receipt of the renewal invoice,with such cancellation to be effective
as of the end of the current subscription period,please check this box.
Technical Contact: Phone: !
IP Authentication: Barcode Scheme: Alternative LIBCODE
Authentication:
Length:
Prefix: _1
Authentication liniructions:
Additional Sites:
it
Account Manager Information:
Daniel Hayes
(734)997-4035 daniel.hayes@proquest.com
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