R19-119 1 RESOLUTION NO. R19-119
2
3 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
4 FLORIDA,APPROVING AN AWARD OF RFP NO.018-2413-
5 19/IT FOR "PAY FOR PARKING" AND AUTHORIZE THE
6 CITY MANAGER TO SIGN A THREE (3) YEAR
7 AGREEMENT WITH PARKMOBILE FOR METERED
8 PARKING; AND PROVIDING AN EFFECTIVE DATE.
9
10 WHEREAS, on April 19 2019, Procurement Services opened three (3) proposals in
11 response to RFP No. 018-2413-19/IT"Pay for Parking; and
12 WHEREAS,the City is seeking to provide a payment by Smartphone and kiosk option
13 for the patrons at two(2)City of Boynton Beach parks which sope may be expanded to include
14 future parking garages and other city-owned spaces; and
15 WHEREAS, the proposals were reviewed by an evaluation committee and their
16 recommendation is Parkmobile based on the criteria listed in RFP No. 018-2413-19/IT; and
17 WHEREAS,the City Commission of the City of Boynton Beach upon recommendation
18 of staff, deems it to be in the best interest of the citizens of the City of Boynton Beach to award
19 RFP No. 018-2413-19/IT for"Pay for Parking", and authorize the City Manager to sign a three
20 (3) year Agreement with two (2) one-year renewals with Parkmobile.
21 NOW,THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF
22 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
23 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
24 being true and correct and are hereby made a specific part of this Resolution upon adoption.
25 Section 2. The City Commission of the City of Boynton Beach, Florida, hereby
26 approves the award of RFP No. 018-2413-19/IT for"Pay for Parking", and authorize the City
27 Manager to sign a three (3) year Agreement with two (2) one-year renewals with Parkmobile,
28 a copy of which is attached hereto as Exhibit "A".
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29
30 Section 3. That this Resolution shall become effective immediately.
31 PASSED AND .t DOPTED this 5 day of November, 2019.
32 CITY OF BOYNTON BEACH, FLORIDA
33
34 YES NO
35
36 Mayor-Steven B. Grant ✓
37
38 Vice Mayor-Justin Katz ✓
39 ✓
40 Commissioner-Mack McCray
41
42 Commissioner-Christina L. Romelus (/
43 /
44 Commissioner-Ty Penserga
45
46 VOTE s---0
47 ATTEST:
48
49
50 ��eF+i. -
51 C tal Gibson, MMC
52 City Clerk
53
54 :, '�''
55 •(C orrre Seal)
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DocuSign Envelope ID:65A0D3B4-8424-4CA4-92B5-E9B23BFCC3D6
CONTRACT NO. 018-2413-19/IT
AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH AND PARKMOBILE LLC
FOR
PAY FOR PARKING SERVICES
THIS AGREEMENT is entered into between the City of Boynton Beach, hereinafter referred to as
"the City", and Parkmobile, LLC hereinafter referred to as "PROVIDER", in consideration of the
mutual benefits, terms, and conditions hereinafter specified.
1. PROJECT DESIGNATION. The PROVIDER is retained by the City to perform professional
services in connection with the RFP FOR PAY FOR PARKING SERVICES PROVIDER; RFP
No.: 018-2413-19/IT.
2. SCOPE OF SERVICES. PROVIDER agrees to perform the services, identified in Section II
—Scope of Services and attached hereto as Exhibit A.
3. TIME FOR PERFORMANCE. Work under this agreement shall commence upon written
notice by the City to the PROVIDER to proceed. PROVIDER shall perform all services and
provide all work product required pursuant to this agreement upon written notice to proceed.
4. TERM: This Agreement shall commence upon date fully executed by the City Manager and
shall remain in effect for three (3) years. The City of Boynton Beach may extend the contract
with the same terms and conditions for two (2) additional, one-year renewal terms subject to
PROVIDER acceptance, satisfactory performance and determination that renewal will be in
the best interest of the City. At the City's request, the PROVIDER shall continue services
beyond the final expiration date as approved by the City Manager or City Commission
and as agreed upon by PROVIDER. Such extension(s) shall not exceed a six-month
period. The PROVIDER shall be compensated at the rate in effect when this extension
period is invoked by the City.
5. PAYMENT: The City will pay the PROVIDER, the fees as set forth in Exhibit B, Fees and
Payments, which is attached hereto and made a part hereof.
a. Payment for the work provided by PROVIDER shall be made promptly on all invoices
submitted to the City properly, provided that the total amount of payment to PROGRAM
PROVIDER shall not exceed the total contract price without express written modification
of the Agreement signed by the City Manager or her designee.
b. The PROVIDER may submit invoices to the City once per month during the progress of
the work for partial payment for project completed to date. Such invoices will be reviewed
by the City, and upon approval thereof, payment will be made to the PROGRAM
PROVIDER in the amount approved.
c. Final payment of any balance due the PROVIDER of the total contract price earned will
be made promptly upon its ascertainment and verification by the City after the completion
of the work under this Agreement and its acceptance by the City.
d. Payment as provided in this section by the City shall be full compensation for work
performed, services rendered and for all materials, supplies, equipment and incidentals
necessary to complete the work.
e. The PROVIDER'S records and accounts pertaining to this agreement are to be kept
available for inspection by representatives of the City and State for a period of three (3)
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years after the termination of the Agreement. Copies shall be made available upon
request.
6. OWNERSHIP AND USE OF DOCUMENTS. City acknowledges and agrees that PROVIDER
or its licensors are the owners of all right, title and interest in and to the Parkmobile platform,
user data, technology, all deliverables created by PROVIDER hereunder, any other
PROVIDER intellectual property and all appurtenant patent, copyright, trademark,trade secret
and other intellectual property or proprietary rights associated with any of the foregoing. To
the extent PROVIDER provides any deliverable to City for its use hereunder, City is hereby
granted a limited, revocable, non-sublicensable and personal right to use such deliverable
solely during the term in accordance with any instructions provided and solely in connection
with the Parkmobile services. The provision of any such deliverable to City does not constitute
a sale of such deliverable. City shall not assign, sublicense, transfer, pledge, lease, rent or
share any rights under the foregoing license to any third party unless expressly permitted in
writing by PROVIDER.
7. COMPLIANCE WITH LAWS. PROVIDER shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state and local laws, ordinances
and regulations that are applicable to the services to be rendered under this agreement. Each
party agrees that it will use reasonable security practices and procedures appropriate to the
nature of any personal information obtained in connection with this Agreement (including as
part of user data) to safeguard such information. Each party agrees to comply with all
applicable laws with regard to their use, disclosure, access and maintenance of personal
information.
8. INDEMNIFICATION. PROVIDER shall indemnify, defend and hold harmless the City, its
officers, agents and employees, from and against any and all third-party claims, losses or
liability, or any portion thereof, including fees and costs, arising from injury or death to persons,
including injuries, sickness, disease or death to PROVIDER's own employees, or damage to
property occasioned by a negligent act, omission or failure of the PROVIDER.
9. INSURANCE. The PROVIDER shall secure and maintain in force throughout the duration of
this contract comprehensive general liability insurance with a minimum coverage of
$1,000,000 per occurrence and $1,000,000 aggregate for personal injury; and $1,000,000 per
occurrence/aggregate for property damage, and professional liability insurance in the amount
of$1,000,000 per occurrence to$2,000,000 aggregate with defense costs in addition to limits;
workers' compensation insurance, and vehicular liability insurance.
Said general liability policy shall name the City of Boynton Beach as an "additional named
insured" and shall include a provision prohibiting cancellation of said policy except upon thirty
(30) days prior written notice to the City. Certificates of coverage as required by this section
shall be delivered to the City within fifteen (15) days of execution of this agreement.
10. INDEPENDENT CONTRACTOR. PROVIDER and the City agree that the parties are
independent contractors with respect to the services provided pursuant to this agreement.
Nothing in this agreement shall be considered to create any employment relationship,
partnership, joint venture, franchisor-franchisee, or agency relationship between the parties
hereto. Neither party, nor any employee of either party shall be entitled to any benefits
accorded to the other party's employees by virtue of the services provided under this
agreement. Each party shall not be responsible for withholding or otherwise deducting federal
income tax or social security or for contributing to the state industrial insurance program,
otherwise assuming the duties of an employer with respect to the other party, or any employee
of the other party.
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11. DISCLAIMER OF WARRANTIES. EXCEPT FOR THE EXPRESS WARRANTIES SET
FORTH HEREIN, ALL SERVICES AND PROVIDER MATERIALS ARE PROVIDED "AS IS."
PROVIDER SPECIFICALLY DISCLAIMS ALL IMPLIED WARRANTIES OF
MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-
INFRINGEMENT, AND ALL WARRANTIES ARISING FROM COURSE OF DEALING,
USAGE, OR TRADE PRACTICE. WITHOUT LIMITING THE FOREGOING, PROVIDER
MAKES NO WARRANTY OF ANY KIND THAT THE SERVICES OR PROVIDER
MATERIALS, OR ANY PRODUCTS OR RESULTS OF THE USE THEREOF, WILL MEET
CITY'S OR ANY OTHER PERSON'S REQUIREMENTS, OPERATE WITHOUT
INTERRUPTION, ACHIEVE ANY INTENDED RESULT, BE COMPATIBLE OR WORK WITH
ANY SOFTWARE, SYSTEM, OR OTHER SERVICES, OR BE SECURE, ACCURATE,
COMPLETE, FREE OF HARMFUL CODE, OR ERROR FREE.
12. LIMITATION OF LIABILITY. THE AGGREGATE LIABILITY OF PROVIDER FOR ANY AND
ALL LOSSES AND DAMAGES ARISING OUT OF ANY CAUSE WHATSOEVER (WHETHER
SUCH CAUSE IS BASED IN CONTRACT, NEGLIGENCE, STRICT LIABILITY, OTHER
TORT OR OTHERWISE) UNDER THIS AGREEMENT SHALL IN NO EVENT EXCEED THE
GREATER OF (i) AN AMOUNT EQUAL TO THE TOTAL AMOUNT EARNED BY PROVIDER
IN CONNECTION WITH THE SERVICES PROVIDED HEREUNDER OR (ii) THE AMOUNT
OF INSURANCE COVERAGE AVAILABLE TO SATISFY OR APPLICABLE TO A CLAIM AT
THE TIME A CLAIM IS MADE. EACH PARTY HERETO AGREES THAT EACH OTHER
PARTY SHALL NOT BE LIABLE TO SUCH PARTY OR ANYONE ACTING THROUGH SUCH
PARTY UNDER ANY LEGAL THEORY (INCLUDING, WITHOUT LIMITATION, BREACH OF
CONTRACT, STRICT LIABILITY, NEGLIGENCE OR ANY OTHER LEGAL THEORY) FOR
INCIDENTAL, CONSEQUENTIAL, INDIRECT, SPECIAL OR EXEMPLARY DAMAGES
ARISING OUT OF OR RELATING TO THIS AGREEMENT
13. COVENANT AGAINST CONTINGENT FEES. The PROVIDER warrants that it has not
employed or retained any company or person, other than a bona fide employee working solely
for the PROVIDER, to solicit or secure this contract, and that he has not paid or agreed to pay
any company or person, other than a bona fide employee working solely for the PROVIDER,
any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent
upon or resulting from the award or making of this contract.
For breach or violation of this warranty, the City shall have the right to annul this contract
without liability or, in its discretion to deduct from the contract price or consideration, or
otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift,
or contingent fee.
14. DISCRIMINATION PROHIBITED. The PROVIDER, with regard to the work performed by it
under this agreement, will not discriminate on the grounds of race, color, national origin,
religion, creed, age, sex or the presence of any physical or sensory handicap in the selection
and retention of employees or procurement of materials or supplies.
15. ASSIGNMENT. The PROVIDER shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City. Notwithstanding the foregoing,
PROVIDER may assign its rights, interests or obligations under this agreement without the
consent of City to (i) any affiliate of PROVIDER; (ii) any lender to PROVIDER or its affiliates
as security for borrowings, and (iii) any purchaser of a majority interest in or assets of
PROVIDER. If any assignment by PROVIDER requires City's consent, such consent will not
be unreasonably withheld or delayed by City.
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16. NON-WAIVER. Waiver by either party of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
17. TERMINATION.
a. The City reserves the right to terminate this Agreement at any time by giving sixty
(60) days written notice to the PROVIDER.
b. Either party may terminate this agreement, effective upon written notice to the other
party (the "Defaulting Party"), if the Defaulting Party materially breaches this agreement,
and such breach is incapable of cure, or with respect to a material breach capable of cure,
the Defaulting Party does not cure such breach within thirty (30) days after receipt of
written notice of such breach.
18. DISPUTES. Any disputes that arise between the parties with respect to the performance of
this Agreement, which cannot be resolved through negotiations, shall be submitted to a court
of competent jurisdiction in Palm Beach County, Florida. This Agreement shall be construed
under Florida Law.
19. NOTICES. Notices to the City of Boynton Beach shall be sent to the following address:
Lori LaVerriere, City Manager
City of Boynton Beach
P.O. Box 310
Boynton Beach, FL 33425-0310
Notices to PROVIDER shall be sent to the following address:
Parkmobile, LLC
Attn: Legal Department
1100 Spring Street, NW, Suite 200
Atlanta, GA 30309
20. INTEGRATED AGREEMENT. This agreement, together with attachments or addenda,
represents the entire and integrated agreement between the City and the PROVIDER and
supersedes all prior negotiations, representations, or agreements written or oral. This
agreement may be amended only by written instrument signed by both City and Professional.
21. PUBLIC RECORDS. Sealed documents received by the City in response to an invitation are
exempt from public records disclosure until thirty (30) days after the opening of the Bid unless
the City announces intent to award sooner, in accordance with Florida Statutes 119.07.
The City is public agency subject to Chapter 119, Florida Statutes. The Contractor shall
comply with Florida's Public Records Law. Specifically, the Contractor shall:
A. Keep and maintain public records required by the CITY to perform the service;
B. Upon request from the CITY's custodian of public records, provide the CITY with a copy
of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided in chapter 119, Fla.
Stat. or as otherwise provided by law;
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C. Ensure that public records that are exempt or that are confidential and exempt from
public record disclosure requirements are not disclosed except as authorized by law for
the duration of the contract term and, following completion of the contract, Contractor
shall destroy all copies of such confidential and exempt records remaining in its
possession once the Contractor transfers the records in its possession to the CITY; and
D. Upon completion of the contract, Contractor shall transfer to the CITY, at no cost to the
CITY, all public records in Contractor's possession All records stored electronically by
Contractor must be provided to the CITY, upon request from the CITY's custodian of
public records, in a format that is compatible with the information technology systems of
the CITY.
E. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF
PUBLIC RECORDS:
CRYSTAL GIBSON, CITY CLERK
3301 QUANTUM BLVD., SUITE 101
BOYNTON BEACH, FLORIDA, 33435
561-742-6061
GIBSONC@BBFL.US
22. FORCE MAJEURE. In no event will either party be liable or responsible to the other party, or
be deemed to have defaulted under or breached this agreement, for any failure or delay in
fulfilling or performing any term of this Agreement, (except for any obligations to make
payments), when and to the extent such failure or delay is caused by any circumstances
beyond such party's reasonable control (a "Force Majeure Event"), including acts of God,
flood, fire, earthquake or explosion, war, terrorism, invasion, riot or other civil unrest,
embargoes or blockades in effect on or after the date of this Agreement, national or regional
emergency, strikes, pandemics, labor stoppages or slowdowns or other industrial
disturbances, passage of Law or any action taken by a governmental or public authority,
including imposing an embargo, export or import restriction, quota, or other restriction or
prohibition or any complete or partial government shutdown, or national or regional shortage
of adequate power or telecommunications or transportation. Either party may terminate this
Agreement if a Force Majeure Event affecting the other party continues substantially
uninterrupted for a period of 90 days or more.
23. SCRUTINIZED COMPANIES -- 287.135 AND 215.473
By execution of this Agreement, Contractor certifies that Contractor is not participating in a
boycott of Israel. Contractor further certifies that Contractor is not on the Scrutinized
Companies that Boycott Israel list, not on the Scrutinized Companies with Activities in
Sudan List, and not on the Scrutinized Companies with Activities in the Iran Petroleum
Energy Sector List, or has Contractor been engaged in business operations in Syria.
Subject to limited exceptions provided in state law, the City will not contract for the
provision of goods or services with any scrutinized company referred to above. Submitting
a false certification shall be deemed a material breach of contract. The City shall provide
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DocuSign Envelope ID:65A0D3B4-8424-4CA4-92B5-E9B23BFCC3D6
notice, in writing, to Contractor of the City's determination concerning the false certification.
Contractor shall have five (5) days from receipt of notice to refute the false certification
allegation. If such false certification is discovered during the active contract term,
Contractor shall have ninety (90) days following receipt of the notice to respond in writing
and demonstrate that the determination of false certification was made in error. If Contractor
does not demonstrate that the City's determination of false certification was made in error
then the City shall have the right to terminate the contract and seek civil remedies pursuant
to Section 287.135, Florida Statutes, as amended from time to time.
DATED this 9 day of ��;C1C - , 20 ti).
CITY OF BOYNTON BEACH PARKMOBILE, LLC
L14.N�
Lori LaVerriere, City Manager Toney Stewatt, General Counsel
Attest/Authenticated: ` y. E.
�YtD
113
ry
(Corporate Seal) .
Gibson, City '-
C al G lerk
Approve• as to ibrm:
Attest/Authenticated:
ii tkoil l VaUA jaria
Jame' '. C'erof, C y Attorney Secietary
Chief Financial Officer
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DocuSign Envelope ID.65A0D3B4-8424-4CA4-92B5-E9B23BFCC3D6
EXHIBIT A
City of Boynton Beach
Contract No. 018- 2413- 19/ IT
With
Parkmobile, LLC
SCOPE OF SERVICES
Provide a payment by Smartphone and kiosk option for the patrons at two (2) City of
Boynton Beach parks which scope may be expanded to include future parking garages
and other city-owned spaces. Services shall include the following:
• With a single call or use of a kiosk, a customer can pay for a specific period of parking
time.
• Kiosk shall accept cash or credit cards payments.
• Payment through multiple options, including voice, website (mobile), mobile SMS
texting, QR, and Smartphone application
• Customer option to be informed at a predetermined time period of the expiration of a
paid parking session.
• Allows purchase of additional time not past the pay to park hours, the City would
enforce time limits if required.
• Can be scaled to include weekly, monthly, or annual parking permit sales via web,
Smartphone application, or via the City's customer service.
• Interface and scale with two future parking garages that are currently in design and
development.
• The ability to handle demand-based pricing.
• The vendor will supply the City a License Plate Reader (LPR) that will be installed in
a City vehicle for parking enforcement use.
• City Staff to retrieve collect cash collected from kiosk.
• City Staff to issue paper violation notices and collect violation fees via mail.
• The LPR shall have access to the Department of Motor Vehicle data base for collection
of delinquent violation fees.
• The vendor provides information on trends, productivity and performance
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EXHIBIT B
City of Boynton Beach
Contract No. : 018- 2413- 19/ IT
With
Parkmobile, LLC
Tab 9 — Fee Proposals
City of Boynton Beach Pricing Model
Parkmobile City of Boynton Beach Pricing Model: at a minimum,please describe the per transaction
fee charged to each customer transaction.
Can this fee,or a portion of your fee,be absorbed by Parkmobile Response:Yes
the City of Boynton Beach now or in the future?
a. If a per-transaction fee is charged, is this fee Fees
included on both the initial transaction and later Unless requested by the City, Parkmobile will
transactions when extending time? only charge transaction fees on the initial
transaction.
b. What other incidental costs will be borne by the Fees
City of Boynton Beach as a part of this proposal? If Parkmobile is the merchant of record, the
City would be responsible for merchant
processing. Other fees related to the meters
and LPR are included separately.
c. For private label application,where the City of Fees
Boynton Beach logo or other branding elements Parkmobile would provide our standard white-
can be placed on a specific payment application
developed by you(the vendor),what is the fee for labeled solution at no cost to the City.
such development,if any?
d. What is the process for notifying the City of Parkmobile Response
Boynton Beach of transactional fee changes,or While we do not anticipate fee changes,
other fee changes that may occur? p g
Parkmobile will provide the City of Boynton
Beach at least 90 days' notice before
implementing any transactional or other fee
changes.
Parkmobile OnDemand Pricing
Parkmobile's Standard Terms and Conditions Shall Fees
Apply to this Pricing Proposal
Securi &Su.sort Fees Waived
Hosting Fee Waived
Maintenance Fee Waived
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Basic Setup Fee Waived
Decals and Off-Street Signs Waived
Data Costs Waived
Mobile Payment Transaction Fee Due to Parkmobile(Charged to Customer). $0.35*
Parkmobile would offer a $0.10 revenue share back to the City ($0.25 to
Parkmobile.$0.10 to the City. Parkmobile or City can be MOR
Parkmobile Prepaid Reservations 10% of parking charge*
*If Parkmobile sen es as Merchant of Record(MOR),we will process credit card payments at a rate of 3%plus 50.15 per transaction
for all mobile on—demand parking sessions.
Parkmobile OnDemand Services Provided at No Additional Costs
• Parkmobile agrees to host and maintain the City of Boynton Beach Mobile Parking
Program at no additional costs.
• Parkmobile agrees to provide both a Call Center and Customer Support at no additional
costs.
• To demonstrate our commitment to the success of the City of Boynton Beach Mobile
Parking Program, Parkmobile agrees to cover all social media, standard marketing and
advertising costs.
• Parkmobile agrees to provide the City of Boynton Beach with free access to our
integrations with meter manufacturers as well as enforcement and LPR manufacturers so
that seamless enforcement of mobile parking transactions continues to occur.
• As a backup to the free integrations, Parkmobile agrees to provide a cloud-based
enforcement portal with secure credentials to validate active OnDemand smart parking
sessions for each of your location(s) where the City of Boynton Beach's smart parking
services are made available.
• Parkmobile agrees to provide the City of Boynton Beach with free access to our new
Parkmobile 360 Customizable Self—Administration Toolset with secure credentials to
evaluate usage by unique identification numbers established directly for your OnDemand
smart parking footprint.
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Vigilant Pricing
To be Paid Direct by Owner to Vigilant
Qty Item# Description Subtotal Price
(Excluding sales tax)
(1) Mobile LPR SYS-1 Mobile LPR 2-Camera Reaper High-Definition System (Expandable $11,125.00
CDM-2-22--RHD to 4 Cams)
Hardware:
• Qty=2 8mm lens package
• VLP-5200 Processing Unit
• Wiring harness w/ignition control(Direct to Battery)
o Single point power connection
• Field installed GPS antenna
Software:
• CarDetector Mobile LPR software application for MDC unit
o LPR vehicle license plate scanning/real time alerting
o Full suite of LPR tools including_video tool set
(1) VS Client Portal Account $0.00
CLI ENTPORTAL-H
• Vigilant Client Portal account for management of client-owned LPR data
and systems
• Management of users,data sharing and access control permissions
Use of Vigilant's patented analytic tools
(1) SSU-SYS-COMVigilant System Start Up&Commissioning of'In Field' LPR system $875.00
• Vigilant technician to visit customer site
• Includes system start up,configuration and commissioning of LPR
system
Applies to mobile(1 System)and fixed (1 Camera)LPR systems
(1) VS-TRNG Vigilant End User Training for LPR Systems $1,275.00
• End user training for Vigilant products
o Covers all client purchased applications
o Includes classroom and field operation training
Vigilant certified technician to visit site and perform one training class
(1) VS-TRNG Vigilant End User Training for LPR Systems $1,250.00
• End user training for Vigilant products
o Covers all client purchased applications
o Includes classroom and field operation training
Vigilant certified technician to visit site and perform one training class
(1) VS TRVL-01 Vigilant Travel via Client Site Visit $1,550.00
• Vigilant certified technician to visit client site
Includes all travel costs for onsite support services
(2) CAM-MOUNT- Universal LPR Camera Mounting Bracket $300.00
FLAT-ASSY-SET
• RAM Ball Mount with Flat Base
• Mounted directly to vehicle surface
o Requires drilling
• Includes Locking Plate, Thumb Screw and Locking Screw
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One per camera
(1) VS SHP 01 Vigilant Shipping Charges $130.00
• Applies to each Mobile LPR System
Shipping Method is FOB Shipping
(1) INSTALL Physical Installation of LPR Cameras, In-Vehicle Laptop Mount and $2,000.00
Dock
(1) In Vehicle In-Vehicle Tablet, Docking Station, Side Mount $5,200.00
Hardware
• Panasonic Toughpad FZ-G1 Windows 10 Pro
• Havis Docking station for Panasonic Toughpad FZ-G1 with LIND power
supply and dual pass-through antenna
Premium passenger side mount package
Total Price (Excluding sales tax)Paid direct to Vigilant by City of Boynton Beach(Owner) $23,705.00
Quote Notes:
1. All prices are quoted in USD and will remain firm and in effect for 60 days.
2. Returns or exchanges will incur a 15% restocking fee.
3. Orders requiring immediate shipment may be subject to a 15% QuickShip fee.
4. All hardware components to have standard One (1) year hardware warranty.
5. All software to have standard one(1)year warranty for manufacturer defects.
6. Vehicle year, make, and model required at time of order
Vigilant Annual Recurring Costs
Option Year Option Year
Line Item Year 2 Year 2 Year 3 4 5
CLK (Software) $1,050 $1,050 $1,050 $1,050 $1,050
Integrations $2,000 $2,000 $2,000 $2,000 $2,000
Parking Toolkit $1,000 $1,000 $1,000 $1,000 $1,000
Total $4,050 $4,050 $4,050 $4,050 $4,050
Optional-Warranty $1,050 $1,050 $1,050 $1,050 $1,050
*CLK/Integration/Toolkit required for each year of contract
7. DOES NOT include in-vehicle cellular connectivity. Modem or Jet-Pack needed for in-vehicle
cellular connectivity.
8. Includes costs to integrate with Parkmobile mobile payments and Parkeon multi-space meters
9. System proposed can perform time limit, permit, and scofflaw enforcement
Years 1 through 3 (+ Option Years 4 & 5 per Contract Term ) Recurring
Costs made a part of this contract & paid to Parkmobile annually.
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Flowbird Pricing
StradaPal Rapide TPAL PbP
(Accepts coin and card)
Includes:
Solar Power Operation wiAutonomous Battery
7'Color Screen
One Year Warranty
Coin AcceptorNafdator
CrediVOebit Card Reader
Modern and Antenna Kil
Coin canister and 1 spare included
Thermal Graphic Printer wISelf Sharpening Receipt Cutting Blade
1 Rol of Paper
Personalized Software Including Programming and Testing
Instructional Graphics and Personalized Rate Plate
Multi Lingual Button
Increment and Max Buttons for Credit Card Payments
Credit Card Software
QUANTITY PRICE TOTAL
StradaPal Rapide Pay by Plate 6 S 7,604.00 S 45,624.00
Programming&Park Mobile integration 1 $ 685.00 S 685.00
Shipping 6 $ 200.00 S 1,200.00
Instal by Consolidated Parking,:lfrastructurr not irtc 6 S 300.00 S 1,800.00
(Taxes if applicable,not Included) TOTAL 6 $ 8,789.00 $ 49,309.00
BOS Management Fees Monthly Fees Monthly Total
myParkfolio Back-Office Software Management System 8 $58 $348
(billed separately monthly by ELOWBIRD:
Includes:
2 way wireless connectivity
Wireless airtime fees
On-line access to hosted secure server
Processing and storage of all transactions.maintenance,alarms,&statistic.
Database space
PCI Level 1 Certified real-time credit card authorization account set-up and management
Secure user rights management
Please send questions to:
Jerry Acosta
Sales Manager
Consolidated Parking Equipment
Miami,FL 33166
Phone:(305)5876665
Email jacostaOconsolidatedparking.com
I2
DocuSign Envelope ID:65A0D3B4-8424-4CA4-92B5-E9B23BFCC3D6
Civic Smart Pricing
t)yncan Parking Tewno1011iet.Inc
AutoISSUE Handheld Quote
Prepared for (toynton Brach rt ship to Region It
Quutelq. 19 0711100 Prepared bate: 7/31/2019
Olin Rep. !Swiss! Eaptry Date ti/10/2019
Moira CD Lianiunanown tbs$44ke Qty ____ _
Handikeld Urdu end Actesedrles
tiaMSUMG !annung Galaxy Nolo 9,1211G07 With rant Chat g:ng Citiceru
Vun S 625.00
NDTt9 x $ 1,250 00
AB-
t(11.10 Direct Thermal Monde Printer(3 both,BT 4.0). S 6SD.0U x $ 1,100.00
jv3lAvEwuiw'ir
jfl AK18913 002 AL Adaptor j0510 S 83.00 2 S ibb 00
Nt1Tt8 MOAK Galaxy Note B battery Cass as-tended Batten) S 75.00 2 S 1$0.00
CASUSATT
If Zc2S10 soh Case $ 6.00 2 5 138.00
P 10634g603t1
111-Wage- - t7e^.g,tAL•L u a;:d w:rr;r4;for S ::: C:4:4 N4E(0(3 Y.ari S 175 00 Y Optional
NOTE dediablde applies depending on the issue]
:LB- 0,170/01.•Zebra 211100 Zebra tare Warranty,S years total.Standard
j1AIZQ%KS(O yr/Corepriehenove S 14 .t0 j Optional
1QS1O Thetmal Paper Citation(Order Quantity:TBDI 100 Tickets Per god TBD 1 TBD
IncMrlW taut ands . .1 fee.
l ddeses 141100114111
ems,
SW-PCI Andral AuWISSUt Parking Citation Issuance Software $ x,000,00 1 S 0.u00.00
1111•Wr Wooiass r'amework Ilnt4'dos Wireless Trcket Upload to City's tutus!
broceuing systemy $ 3•000.00 1 $ 3,1x,0 00
SW•POC Integration*nth ParkMPbite Remote Payments(SEM discount from SUMO S 4,000.011 1 $ A.00000
as Part dl cormprt$Nrr,t,VV oferutt)
SW-DI Digital Images In hUded 1 included
SW LNt1 Integration*nth Meters Idepends on meter vendor) 100 1 TBD
SW IItPR Enhanced LPR Plate Sebn end Intearetlpf► $ 2.000.00 1 b 2,000.00
P1101 MOAT NH leendheld Prefect MlensgemM't 4 ca•Ameation $ 1.SC000 ► $ 1.500.00
TRAINING On ine Training 11 data. IncNirles travel ettpensos. .$ Z,Opp,QC 1 $ 2.000.00
Wow '.00 d0
/RGtR ixk MAO I 100,00
1ealtuattet IOU=
Grind tdal(occluding TEl$1111+ s), 71,0(4,X)
1,MOnttde tett,
WS HH Wireless iginnuntcappn Services t6(AI S So 00 Z S 100 00
Irlctudes AutoISSUE Software Maintenance,AutoISSUt Hosting,Real time
Al SUPPORT Interface integrations.Extended Houn Support Deo Sereues.PEMS S w,00 2 S 120.00
511VER 1tosting,D+tester Recovery and AltWetth Rgntota Manatement
5ob1crlptKsn
IILPR SUPPORT Enhanced 1PR Wats Stan lycenee and S 25 00 2 S 50,00
Contrt'uud an ne}t
13
DocuSign Envelope ID:65A0D3B4-8424-4CA4-92B5-E9B23BFCC3D6
'tio
Desert!)ion Upfront Ongoing Includes
Full citation processing software suite
configuration, training, implementation,
hosting,and ongoing support
• Citation records management system
(AutoPROCESS)
• Registered owner acquisition
• FL DMV registration holds
• Processing notice generation and
mailing
• Mail payment processing(Lockbox)
Parking Management Software $1.99 • Web&IVR credit card payment
Per Citation Issued processing(hosted website and IVR
system)
• Data Entry(for handwritten citations)
• DMV vehicle registration hold services
• Customer service(live call reps.)
• Late notice generation,mailing,and
PDF image import on up to a 3
processing notice series
• Correspondence processing
Document imaging (notices, originally
issued citations,other multimedia)
$3.50
Web/IVR Payment Convenience - Per payment Hosted payment website and IVR systems
Fee(Paid by Motorist) transaction via web
or IVR systems
Applicable USPS
bulk postage rate
Postage for Processing Notices - $0.419* Direct pass-through costs for all letters sent
Per letter sent
*As of 7/31/2019
, a .
Description Upfront Ongoing Includes
A full-service secondary collections process following
after assignment to collection agency
• Notice generation(notice and postage costs are
30.00% included in percentage of revenue collected fee.
Special Collection Fee - of revenue There are no additional costs.)
collected, • Target population analysis
• Effectiveness reports
• Skiptracing
• No name and address research
• Outbound Calling
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DocuSign Envelope ID:65A0D3B4-8424-4CA4-92B5-E9B23BFCC3D6
TERMS AND CONDITIONS
1. Client will be responsible for all postage costs associated with the mailing of notices
mailed prior to assignment to special collections. Vendor is responsible for postage costs
following assignment to special collections.
2. All post-implementation changes or enhancements requested by Client will be performed
by Duncan on a time and materials basis. The billing rates to be used will be the rates in
place when the work is completed. All requests for systems changes and/or enhancements
will be submitted in writing by Client, from which Duncan will furnish an estimate.
3. Consumables, including receipt paper,printer ink cartridges and toner will be provided
by, or purchased by, Client. Vendor will provide citation stock.
4. This agreement is subject to monthly contract minimum of$3,500.00. If the sum of
Client's itemized invoice falls below this threshold, Client will be billed a fixed
$3,500.00 program management fee in lieu of the itemized rates listed above. Threshold
evaluation will be conducted monthly, during invoice preparation.
5. The above pricing is based on a three (3) year contract term with two(2)additional
option years for a total potential term of five(5) years. In the event Client requests a
different term or an alternate structure, we will also need to evaluate impact on the prices
contained herein.
15