R19-130 RESOLUTION NO. R19-130
2
3
4 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
5 FLORIDA, APPROVING AND AUTHORIZING THE
6 CITY MANAGER TO SIGN AN INTERLOCAL
7 AGREEMENT FOR A MULTI-JURISDICTIONAL
8 CLIMATE CHANGE VULNERABILITY ASSESSMENT
9 AND A GRANT AGREEMENT WITH THE FLORIDA
1 o DEPARTMENT OF ENVIRONMENTAL PROTECTION
11 FOR A RESILIENCE PLANNING GRANT IN THE
12 AMOUNT OF $75,000.00; AND PROVIDING AN
13 EFFECTIVE DATE.
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15
16 WHEREAS, the Interlocal Agreement is an agreement between eight (8) municipal
17 participants to obtain a Climate Change Vulnerability Assessment of certain geographical areas
18 which specifies the project, development of the scope of work, project administration and cost
19 sharing details; and
20 WHEREAS, the Florida Department of Environmental Protection, through the Florida
21 Resilient Coastlines Program awarded a Fiscal Year 2019-2020 Resilience Planning Grant in
22 the amount of$75,000 to the City of Boynton Beach on behalf of the eight participants in the
23 Interlocal Agreement which will cover three (3)project tasks from the grant execution through
24 June 30, 2020
25 WHEREAS, the City Commission of the City of Boynton Beach, upon
26 recommendation of staff, deems it to be in the best interests of the residents and citizens of the
27 City of Boynton Beach to approve and authorize the City Manager to sign an Interlocal
28 Agreement for a multi jurisdictional Climate Change Vulnerability Assessment and a Grant
29 Agreement with the Florida Department of Environmental Protection for a Resilience Planning
30 Grant in the amount of$75,000.00.
31 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
32 THE CITY OF BOYNTON BEACH, FLORIDA,THAT:
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34 Section 1. Each Whereas clause set forth above is true and correct and incorporated
35 herein by this reference.
36 Section 2. The City Commission of the City of Boynton Beach,Florida does hereby
37 approve and authorize the City Manager to sign an Interlocal Agreement for a multi-
38 jurisdictional Climate Change Vulnerability Assessment and a Grant Agreement with the
39 Florida Department of Environmental Protection for a Resilience Planning Grant in the amount
40 of$75,000.00, copies of which are attached hereto as Exhibits "A"and"B", respectively.
41 Section 3. That this Resolution shall become effective immediately upon passage.
42 PASSED AND ADOPTED this 5431 day of nom, 2019.
43 CITY OF BOYNTON BEACH, FLORIDA
44
45 YES NO
46
47 Mayor— Steven B. Grant
48
49 Vice Mayor—Justin Katz ✓
50
51 Commissioner—Mack McCray ✓
52
53 Commissioner—Christina L. Romelus 1/
54
55 Commissioner—Ty Penserga I/
56
57
58 VOTE
59
60 ATTEST:
61
62
63
64 C tal Gibson, MMC0-1 T
65 City Clerk .•`�11- t4•0•
66 to .'.�
67 .�
68 1920
69 (Corporate Seal)j
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INTERLOCAL AGREEMENT
THIS AGREEMENT ("Agreement" or "Interlocal Agreement"), is made and
entered into C(T)k�,2_M`Qet- \ g , 20\.ct, by and between the City of Boca
Raton, the City of Boynton Beach, the City of Delray Beach, the Town of Highland
Beach, the City of Lake Worth Beach, the Town of Lantana, the Town of Ocean
Ridge, all of which are municipal corporations organized and existing under the
laws of the State of Florida, and Palm Beach County, a political subdivision of the
State of Florida, by and through its Board of County Commissioners, collectively
referred to as the "Participants."
WITNESSETH:
WHEREAS, the Participants are authorized pursuant to the Florida
Interlocal Cooperation Act of 1969 as set forth in Section 163.01, et seq., Florida
Statutes (hereinafter the "Act") to make efficient use of their respective powers,
resources, authority and capabilities by enabling them to cooperate on the basis
of mutual advantage and thereby provide the facilities and efforts identified herein
in the manner that will best utilize existing resources, powers and authority
available to each of them; and
WHEREAS, it is the purpose of the Act to provide a means by which the
Participants may exercise their respective powers, privileges and authority which
they may separately, but which pursuant to this Interlocal Agreement and the Act
they may exercise collectively; and
WHEREAS, the Participants have common interests in planning for coastal
and climate resilience given their location, topography and geography; and
WHEREAS, the Participants are dedicated to partnering to address the
impacts of climate change, protecting infrastructure and the built environment,
fostering a resilient economy, safeguarding the natural environment, promoting
social equity, promoting effective emergency response, and fostering science-
based, nonpartisan, and transparent communications together and to the public;
and
WHEREAS, climate change poses serious risks to people, infrastructure,
economies, and land use, both globally and in the jurisdictions of the Participants;
and
WHEREAS, local governments are required to address sea level rise in the
Coastal Elements of their Comprehensive Plans pursuant to Section 163.3178,
Florida Statutes; and
WHEREAS, the Participants' respective populations are anticipated to
share a high risk associated with climate change due to low-lying coastal
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elevations, anticipated sea level rise, increases in air and water temperature, and
increases in tropical storm frequency and severity; and
WHEREAS, there are cost savings and efficiencies gained by collaborating
regionally on responses to climate change vulnerability; and
WHEREAS, the Participants desire to work together to evaluate and
address the risks posed by climate change by developing regional collaboration
frameworks, assessing vulnerabilities, identifying adaptation techniques,
implementing adaptation strategies, monitoring outcomes, and evaluating results;
and
WHEREAS, the Participants wish to secure grant funds to advance their
ability to address the above issues; and
WHEREAS, the Participants wish to partner to obtain a Climate Change
Vulnerability Assessment to determine the potential danger cause by climate
change (the "Project"); and
WHEREAS, entering into this Interlocal Agreement in order to obtain a
Climate Change Vulnerability Assessment is in the best interests of the
Participants and the residents of the Participants.
NOW, THEREFORE, the Participants express their mutual understandings
and commitments as follows:
Section 1. STATEMENT OF PURPOSE
The purpose of this Interlocal Agreement is to establish an agreement between the
Participants in order to obtain a Climate Change Vulnerability Assessment of
certain geographic areas (as more particularly identified below in paragraph 3.1.2
below).
Section 2. DEFINITIONS
2.1 Climate Change Vulnerability Assessment ("CCVA") shall mean an
assessment which explores climate threats, identifies and evaluates community
assets of the Participants, assesses vulnerabilities and risks faced by the
Participants, and investigates and provides information regarding potential
adaptation strategies for the Participants. It is intended that the results of the
CCVA shall be used to implement adaption strategies by the Participants to
develop a region resilient to the impacts of climate change.
2.2 Fiscal Agent shall mean the Participant which will have the procurement,
accounting, reporting, and management responsibilities as it relates to the
administration of the agreement entered into with the consultant chosen to carry
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out the terms of the CCVA. The Fiscal Agent will make all required payments to
the consultant as set forth herein and according to the agreement with the
consultant.
2.3 Working Group shall mean those persons representing each Participant
and it shall include one representative of each Participant. All Working Group
actions and approvals related to the Project shall be determined by a majority vote
of the Working Group members.
Section 3. PROCUREMENT AND CONTROL OF CCVA PROJECT
3.1 Procurement and Financial Management: The City of Lake Worth Beach
("Lake Worth Beach") shall utilize an appropriate procurement process pursuant
to its procurement code and applicable law to select a consultant to conduct the
CCVA and shall serve as the Fiscal Agent for the agreement with the selected
consultant. As an evaluation committee ranking proposed consultants, the
Working Group agrees that it will be subject to the sunshine law and agrees to
abide by the City of Lake Worth Beach procurement process, rules and
regulations, including its cone of silence regulations.
3.1.1 Subject to the provisions of subsection 3.2, Lake Worth Beach shall:
(1) prepare and issue a request for proposals (RFP), which RFP shall be approved
by the Working Group and shall include the scope of work developed by the
Working Group; (2) authorize the Working Group members to serve as the
evaluation committee for the RFP and to rank the submitted proposals; (3) review
the rankings of the evaluation committee and other relevant materials and select
the consultant; (4) prepare an agreement with the selected consultant and present
same to the Working Group members prior to executing the agreement for the
Working Group's review and approval, which approval shall not be unreasonably
withheld; (5) manage and oversee the agreement with the selected consultant in
accordance with its terms and conditions; (6) utilize the funds that are contributed
by the Participants pursuant to this Interlocal Agreement, and those funds obtained
by the City of Boynton Beach ("Boynton Beach") from the Grant identified in
subparagraph 3.3 below, to make payments authorized by the agreement with the
selected consultant, and (7) take all steps necessary to enforce the terms of the
agreement with the selected consultant.
3.1.2 The RFP shall provide that the geographic areas to be addressed by
the CCVA shall be those geographic areas inside the boundaries of each
Participant and those geographic areas outside the boundaries where a Participant
has electric or water utility service areas. As for Palm Beach County, the
geographic area shall be limited to the County's jurisdictional areas within or
between the Participants; it shall not include the other unincorporated geographic
areas of Palm Beach County or the geographic areas of other local governments
who are not Participants (the geographic areas to be addressed by the CCVA are
contained in Exhibit "A," which is attached hereto and made a part hereof.)
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3.1.3 Lake Worth Beach shall issue the RFP within 30 days of the date the
Working Group members approve the scope of work and delivers the same to Lake
Worth Beach.
3.1.4. Lake Worth Beach shall provide all deliverables and reports provided
by the selected consultant to the Working Group members for review and approval
prior to Lake Worth Beach's acceptance of any such deliverable and/or report. The
Working Group shall have thirty (30) days to consider a deliverable and/or report
for approval or to provide its basis, in writing, detailing the reasons it will not
approve a deliverable and/or report. Lake Worth Beach shall not accept any
deliverable or report until the Working Group has provided its approval in writing.
3.1.5 Lake Worth Beach shall ensure that the agreement with the selected
consultant stipulate the deadline and budget for Tasks 1 and 2 of the CCVA to
meet the requirements of the FDEP grant, as described more particularly in
Section 3.3.
3.1.6 Except as provided for in sections 3.1.5 and 3.3, Lake Worth Beach's
agreement with the selected consultant shall authorize payment to the consultant
in accordance with the Local Government Prompt Payment Act(§§ 218.70-79, Fla.
Stat.). Lake Worth Beach shall provide copies of invoices to the Working Group as
they are received, and the Working Group shall have ten (10) days to review the
invoices and advise Lake Worth Beach to either approve or reject the invoice. If
the Working Group determines that the invoice should be rejected, it must provide
an explanation of the deficiencies in writing. Lake Worth Beach will advise the
selected consultant and the selected consultant shall have ten (10) days to correct
all deficiencies. Once the deficiencies are corrected, payment shall be made
immediately to the selected consultant in accordance with the terms of the
agreement. If the Working Group determines that the deficiencies have not been
corrected to its satisfaction, it will advise Lake Worth Beach to either continue
working with the selected consultant or to terminate the agreement. If Lake Worth
Beach terminates the agreement as provided for in this section, then the
Participants agree to share proportionately with Lake Worth Beach in any costs
and liabilities (including attorney's fees and costs for the defense of a lawsuit but
excluding any prevailing party attorney's fees or expenses) that may result from
the termination.
3.1.6 Lake Worth Beach shall keep a record of the funds received and
funds disbursed, and provide updates to the Working Group members every month
and as required by the grant agreement executed by Boynton Beach, or within ten
(10) business days of a request to do so by the Working Group members.
3.1.7 Lake Worth Beach shall require, in its agreement with the selected
consultant, that the selected consultant engage in no less than three (3) interactive
workshops with the Working Group during the implementation of the CCVA.
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3.2 Working Group Involvement: The Working Group will develop and approve
a scope of work that shall be included in the RFP and shall be involved in the
administration of the Project, as more particularly described in Section 4.
3.3 FDEP Grant Application and Management: Boynton Beach will apply for,
and serve as the recipient and manager of, the Resilience Planning Grant from the
Florida Department of Environmental Protection ("FDEP"). Boynton Beach's
responsibilities will include, but not be limited to: preparing required progress
reports and final reports, and submitting required deliverables and reimbursement
requests to FDEP. Boynton Beach shall forward to Lake Worth Beach $65,000 (of
grant funds to be received) within 30 days of the effective date of this Interlocal
Agreement(in addition to the amount to be paid pursuant to Section 5.2), and shall
thereafter retain the reimbursements as received from FDEP.
The grant will cover Tasks 1 and 2 of the CCVA (as listed in Section 4.2) at costs
not to exceed $35,000 for Task 1 and $30,000 for Task 2. All deliverables for
Tasks 1 and 2 must be approved by the Working Group and submitted to FDEP
by June 30, 2020, to meet the requirements of the grant agreement. Boynton
Beach shall have the responsibility to review and approve each invoice for Tasks
1 and 2. Accordingly, as Lake Worth Beach receives invoices for Tasks 1 and 2
from the selected consultant, it shall forward each invoice to Boynton Beach within
three (3) days of receipt, and Boynton Beach shall have ten (10) business days to
review each invoice and either approve or reject the invoice. In the event that
Boynton Beach rejects an invoice, it shall provide, in writing, its basis for rejecting
the invoice; and Lake Worth Beach shall obtain a revised invoice from the
consultant and re-submit for Boynton Beach's approval.
Section 4. DEVELOPMENT OF SCOPE OF WORK AND PROJECT
ADMINISTRATION BY WORKING GROUP
4.1 The Working Group members shall meet as needed in order to develop the
scope of work for the RFP. It is intended that the scope of work shall be based
upon the Technical Memorandum, dated June 19, 2019, from Carollo Engineers
to the Palm Beach County Coastal Resilience Partnership, which is attached
hereto as Exhibit "B" and made a part hereof.
4.2. The scope of work shall include, but not be limited to, the following five tasks
by the selected consultant:
1. Explore Climate Threats
2. Identify and Evaluate Community Assets
3. Assess Vulnerabilities and Risks
4. Investigate Potential Adaptation Strategies
5. Prepare summary reports for each task of the scope of work,
a CCVA executive summary, and a CCVA final report, as well
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as a GIS-based interactive mapping tool, that will be
distributed to the Working Group members.
4.3 The scope of work shall also: (1)describe project background, purpose, and
work completed to date; (2) describe in detail the above proposed tasks as well as
any associated deliverables; (3) include selection evaluation criteria; (4)
summarize preliminary GIS data on community assets that were collected in 2019;
(5) specify that Tasks 1 and 2 must be completed within the budget and timeframe
required by the FDEP Resilience Planning Grant; and (6) state a suggested
completion date of the Project.
4.4 The Working Group shall provide the scope of work to Lake Worth Beach
for its review. Lake Worth Beach will not make substantive changes to the scope
of work, but will report to the Working Group, before issuing the RFP, if it made
typographical or grammatical changes, a copy of said changes to be included in
the report. Thereafter, Lake Worth Beach will issue an RFP with the scope of work
included and will issue the same within 30 days of receiving the final scope of work.
4.5 The Working Group shall meet as it deems necessary in order to provide
assistance and guidance to Lake Worth Beach in the administration of the Project
and to meet with the selected consultant in relation to the Project.
Section 5. COST SHARING
5.1 The following is the anticipated budget to complete the CCVA:
Task Budget
Task 1: Explore Climate Threats $35,000
Task 2: Assemble Data on Community Assets $30,000
Task 3: Assess Vulnerabilities and Risks
Task 4: Investigate Potential Adaptation $301,797
Strategies
Task 5: Prepare Final Report and Interactive Map
Total Project Budget $366,797
5.2 The cost share funds to be provided by the Participants shall be as follows:
City of Boca Raton $85,000
City of Boynton Beach $54,697
City of Delray Beach $57,399
City of Lake Worth Beach $33,552
Town of Lantana $22,815
Town of Highland Beach $25,698
Town of Ocean Ridge $22,636
Palm Beach County $20,000
Total Participant Contributions $321,797
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FDEP Resilience Planning Grant funds $65,000
Total Budget $386,797
Lake Worth Beach Administrative Fee -$20,000
Total Project Budget $366,797
5.3 The Participants and Boynton Beach on behalf of FDEP shall submit their
cost share funds to Lake Worth Beach within 30 days of the effective date of this
Interlocal Agreement. In the event a Participant fails to make their cost share funds
payment, Lake Worth Beach shall provide written notice to the Participant of such
default. Participant shall cure the default within ten (10) days of receipt of such
notice. Such Participant shall be removed from this Interlocal Agreement if it fails
to timely cure the default. In such event, this Interlocal Agreement shall continue,
but the cost share is subject to re-calculation in a proportional amount by Lake
Worth Beach such that the total amount of cost share funds are received. Lake
Worth Beach will not move forward with selecting a consultant until all cost share
funds are received.
5.4 Lake Worth Beach shall place$20,000 in an administrative reserve account,
from which it will draw each month to cover administrative costs including legal
fees, banking fees, staff time, and other costs associated with fiscal management
of the Project. Lake Worth Beach shall track all itemized expenditures and submit
to the Working Group each month for its approval. In the event all administrative
funds are not expended, the remaining amount may be used to pay for additional
scope of services or returned in proportionate amounts to each Participant as
described in Section 5.6.
5.5 Lake Worth Beach shall utilize the above cost share funds only to make
payments to the selected consultant in accordance with the agreement with the
selected consultant and this Interlocal Agreement.
5.6 In the event all cost share funds are not expended, Lake Worth Beach shall
calculate the proportionate amount based on the amount each Participant
contributed, and shall submit said calculation to the Working Group for its review
and approval. Once the Working Group has approved of the calculation and
forwarded the same to Lake Worth Beach, Lake Worth Beach shall return the
approved proportionate amount to each Participant within thirty (30) days.
5.7 In the event the selected consultant notifies Lake Worth Beach that
additional funds are required to complete the Project, Lake Worth Beach shall
notify the Working Group of the need for additional funds together with a detailed
explanation for the increased costs. Additional funds shall only be required to be
paid by the Participants if the Working Group approves the additional funds. If the
Working Group does not approve the additional funds, Lake Worth Beach will notify
the selected consultant and proceed in accordance with the agreement.
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Section 6. RECORDS
Lake Worth Beach shall maintain all records relating to the CCVA and
Boynton Beach shall maintain all records relating to the grant in accordance with
the Florida Public Records Act.
Section 7. REMEDIES
All Participants shall have any and all remedies as permitted by law. The
Participants agree, however, to provide for positive dialogue and communications
if disputes or disagreements arise as to the application or interpretation of this
Interlocal Agreement.
Section 8. DURATION AND TERMINATION
8.1 This Interlocal Agreement shall become effective upon being executed by
all Participants and filed with the Clerk of Palm Beach County.
8.2 This Interlocal Agreement shall remain in effect for a period of two (2) years
and may be extended written approval of the Participants. Notwithstanding the
foregoing, this Interlocal Agreement shall terminate upon delivery of the CCVA to,
and acceptance thereof by, the Working Group members, payment of all
outstanding invoices by Lake Worth Beach, and satisfaction of the grant
requirements by Boynton Beach.
8.3 In the event the agreement between Lake Worth Beach and the selected
consultant is terminated, for any reason, this Interlocal Agreement shall also
terminate and Lake Worth Beach shall calculate the proportionate amount to be
returned which shall be based on the amount each Participant contributed. The
calculation shall be submitted to the Working Group for its review and approval.
Once the Working Group has approved of the calculation and forwarded the same
to Lake Worth Beach, Lake Worth Beach shall return the approved proportionate
amount to each Participant within thirty (30) days.
Section 9. GOVERNING LAW/ VENUE /WAIVER OF JURY TRIAL
This Agreement shall be governed by the laws of the State of Florida. Any legal
action to enforce the Agreement will be filed in Palm Beach County. In any litigation
brought to enforce the terms of this Interlocal Agreement, each Participant shall
bear its own costs and attorney's fees incurred in connection therewith. BY
ENTERING INTO THIS AGREEMENT, THE PARTICIPANTS EXPRESSLY
WAIVE ANY RIGHT THE PARTICIPANTS MAY HAVE TO A TRIAL BY JURY OF
ANY CIVIL LITIGATION OR ANY CLAIM RELATED TO THIS AGREEMENT.
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Section 10. LIABILITY AND INDEMNITY
10.1. Each Participant shall be liable for its own actions and negligence and, to
the extent permitted by law, the Participants and their respective officers and
employees shall not be deemed to assume any liability for the acts, omissions and
negligence of another Participant. Nothing herein shall constitute, or be construed
as, a waiver of sovereign immunity beyond the limits set forth in Florida Statute,
Section 768.28, or of any defense available to the Participants as set forth in
Florida Statutes, Section 768.28 or any other provisions of Florida law.
10.2 This section shall survive the termination or expiration of this Agreement.
Section 11. AMENDMENT OF THIS AGREEMENT
Amendments to this Interlocal Agreement shall be made by unanimous
consent of all the Participants in writing.
Section 12. EXECUTION OF AGREEMENT
This Agreement shall be executed by each Participant's authorized
representative pursuant to an appropriate resolution or agenda item of the
respective local governmental unit. Each Participant shall be bound to the terms
of this Interlocal Agreement as of the date it is signed by that Participant.
Section 13. SEVERABILITY
The invalidity, illegality, or unenforceability of any provision of this Interlocal
Agreement, or the occurrence of any event rendering any portion or provision of
this Agreement void or voidable, shall in no way affect the validity or enforceability
of any other portion or provision of the Interlocal Agreement. Any void or voidable
provision shall be deemed severed from the Interlocal Agreement and the balance
of the Interlocal Agreement shall be construed and enforced as if the Interlocal
Agreement did not contain the particular portion or provision held to be void. The
Participants further agree to reform the Interlocal Agreement to replace any
stricken provision with a valid provision that comes as close as possible to the
intent of the stricken provision. The provisions of this section shall not prevent the
entire Interlocal Agreement from being held void should a provision which is of the
essence of the Interlocal Agreement be determined to be void by a court of
competent jurisdiction.
Section 14. NOTICES
14.1 Any notice given pursuant to the terms of this Agreement shall be in writing
and done by Certified Mail, Return Receipt Requested. The effective date of such
notice shall be the date of receipt, as evidenced by the Return Receipt. All notices
shall be addressed to the following:
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As to City of Boca Raton:
City Manager, City of Boca Raton
201 W. Palmetto Park Rd.
Boca Raton, FL 33432
As to City of Boynton Beach:
Lori LaVerriere, City Manager
City of Boynton Beach
3301 Quantum Blvd., Suite 101
Boynton Beach, FL 33426
As to City of Delray Beach:
City Manager
City of Delray Beach, FL
100 NW 1st Avenue
Delray Beach, FL 33444
As to Town of Highland Beach:
Marshall Labadie, Town Manager
Town of Highland Beach
3614 S. Ocean Boulevard
Highland Beach, FL 33487
As to City of Lake Worth Beach:
Michael Bornstein, City Manager
City of Lake Worth Beach
7 North Dixie Highway
Lake Worth Beach, FL 33460
As to Town of Lantana:
Deborah S. Manzo, Town Manager
Town of Lantana
500 Greynolds Circle
Lantana, FL 33462
As to Town of Ocean Ridge:
Tracey Stevens, Town Manager
Town of Ocean Ridge
6450 North Ocean Ridge
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Ocean Ridge, FL 33435
As to Palm Beach County:
Megan Houston, Director, Office of Resilience
Board of County Commissioners, Palm Beach County
2300 N. Jog Road, 4th Floor
West Palm Beach, FL 33411
14.2 Notices shall be effective when delivered to the address specified above.
Changes in the respective addresses to which such notice may be directed may be
made from time to time by any Participant by written notice to the Participants.
Facsimile and email are acceptable notice effective when received, however,
facsimiles and emails received (i.e. printed) after 5:00 p.m. or on weekends or
holidays, will be deemed received on the next business day. The original of the
notice must additionally be mailed as required herein.
Section 15: FILING
A copy of this Agreement shall be filed by Palm Beach County with the Clerk
and Comptroller in and for Palm Beach County.
Section 16: ANNUAL BUDGET APPROPRIATIONS
The Participants' performance and obligations to pay pursuant to this
Agreement are contingent upon annual appropriation by its governing Boards.
Section 17: FORCE MAJEURE
Any Participant delayed by a Force Majeure Event, as defined herein, in
performing under this Interlocal Agreement shall use reasonable efforts to remedy
the cause or causes of such Force Majeure Event. A delay due to a Force Majeure
Event shall serve to toll the time to perform under this Agreement. "Force Majeure
Event" shall mean any act of God, fire, flood, earthquake, explosion, hurricane,
riot, sabotage, terrorist attack, windstorm, failure of utility service, or labor dispute.
Section 18: CONSTRUCTION
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No Participant shall be considered the author of this Interlocal Agreement
since the Participants hereto have participated in extensive negotiations and
drafting and redrafting of this document to arrive at a final agreement. Thus, the
terms of this Agreement shall not be strictly construed against one Participant as
opposed to the other Participants based upon who drafted it. In the event that any
section, paragraph, sentence, clause, or provision hereof is held by a court of
competent jurisdiction to be invalid, such shall not affect the remaining portions of
this Agreement and the same shall remain in full force and effect.
Section 19: NO THIRD PARTY BENEFICIARY
No provision of this Interlocal Agreement is intended to, or shall be
construed to, create any third party beneficiary or to provide any rights to any
person or entity not a party to this Agreement, including but not limited to any
citizen or employees of any Participant.
Section 20: NON-DISCRIMINATION
No Participant may discriminate on the basis of race, color, sex, religion,
national origin, disability, age, marital status, political affiliation, sexual orientation,
or gender identity and expression in the performance of this Agreement.
Palm Beach County is committed to assuring equal opportunity in the award
of contracts and complies with all laws prohibiting discrimination. Pursuant to Palm
Beach County Resolution R2017-1770, as may be amended, the Participants
warrant and represents that throughout the term of this Agreement, including any
renewals thereof, if applicable, all of its employees are treated equally during
employment without regard to race, color, religion, disability, sex, age, national
origin, ancestry, marital status, familial status, sexual orientation, gender identity
or expression, or genetic information. Failure to meet this requirement shall be
considered default of this Agreement.
Section 21: ASSIGNMENT
No Participant may assign this Agreement in whole or in part, without prior
written consent of all other Participants, which may be granted or withheld at such
Participants' absolute discretion.
Section 22: SEVERABILITY
If any term of the Agreement or the application thereof shall be determined
by a court of competent jurisdiction to be invalid or unenforceable, the remainder
of the Agreement, other than those as to which it is held invalid or unenforceable,
shall not be affected thereby, and each term of the Agreement shall be valid and
enforceable to the fullest extent permitted by law.
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Section 23: COUNTERPARTS
This Agreement may be executed in counterparts, each of which shall be
deemed to be an original, but all of which, taken together, shall constitute one and
the same agreement.
Section 24: EFFECTIVE DATE
This Agreement is expressly contingent upon the approval of all Participants
and shall become effective only when signed by all Participants. The effective date
shall be the last date that it is executed by the Participants.
Section 25. INSPECTOR GENERAL
Palm Beach County has established the Office of the Inspector General in Palm
Beach County Code, Section 2-421 - 2-440, as may be amended. The Inspector
General's authority includes but is not limited to the power to review past, present
and proposed County contracts, transactions, accounts and records, to require the
production of records, and to audit, investigate, monitor, and inspect the activities
of the Participants, its officers, agents, employees, and lobbyists in order to ensure
compliance with contract requirements and detect corruption and fraud.
Failure to cooperate with the Inspector General or interfering with or impeding any
investigation shall be in violation of Palm Beach County Code, Sections 2-421 - 2-
440, and punished as provided by law.
IN WITNESS WHEREOF, the Parties have caused this Agreement to be
executed on the date and year first written above.
ATTEST: CITY OF BOCA RATON
By: _ By:
Susan S. Saxton Scott Singer
City Clerk Mayor
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY
By:
City Attorney
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ATTEST: CITY OF NON CH
By: By: p ,
rystal Gibson teven B. Grant
City Clerk Mayor
-r
+-AN„
APPROVED AS T• ORM AND . r� D
LEGAL S FICI: °
7 CC +u r\+0
By: • it tia •
aures Ch:)':f • 4
City Attorney
ATTEST: CITY OF DELRAY BEACH
By: By:
Katerri Johnson Shelly Petrolia
City Clerk Mayor
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
By:
Lynn Gelin
City Attorney
ATTEST: TOWN OF HIGHLAND BEACH
By: By:
Lanelda Gaskins Rhoda Zelniker
Town Clerk Mayor
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
By:
Town Attorney
14
ATTEST: CITY OF LAKE WORTH BEACH
By: By:
Name: Pam Triolo
Title: Mayor
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
By:
City Attorney
ATTEST: TOWN OF LANTANA
By: By:
Nicole Dritz David J. Stewart
Town Clerk Mayor
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
By:
R. Max Lohman, Town Attorney
ATTEST: TOWN OF OCEAN RIDGE
By: By:
Karla Armstrong Steve Coz
Town Clerk Mayor
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
By:
Town Attorney
15
ATTEST: PALM BEACH COUNTY, a
political subdivision of the State of
Florida, by and through its Board of
County Commissioners
By: By:
Sharon R. Bock
County Clerk and Comptroller Mayor
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
By:
County Attorney
16
Exhibit A
Joint Climate Change Vulnerability Assessment
(CCVA) Focus Area
Legend
- Palm Beach County Jurisdiction
CITY OF LAKE
WORTH BEACH
UTILITY'SER�VICE
AREA
TOWN OF
LANTANA
■
CITY OF TOWN OF
BOYNTON BEACH OCEAN
UTILITY SERVICE AREA -7—
RIDGE
■
ii
A"
V
CITY OF DELRAY BEACH
UTILITY SERVICE AREA
I
TOWN OF
HIGHLAND
BEACH
Ctit CQ BOCA RATION
UMW SERVICE AREA
W E
0 0.5 1 2 3 4
Miles
Exhibit B
TECHNICAL MEMORANDUM
SOUTHEAST PALM BEACH Date: June 19, 2019
COUNTY COASTAL RESILIENCY Project No.: 11346A00
PARTNERSHIP
City of Boynton Beach, Florida
Prepared By: Sarah Deslauriers, PE, ENV SP
Reviewed By: Rebecca Harvey,Ana Puszkin, Katelyn Cucinotta, Lindsey Nieratka,Aladdine Joroff
Subject: DEP Agreement No.R1817 Task 3 Deliverable Technical Memorandum:
Coastal Resiliency Partnership Climate Vulnerability Assessment Methodology
This report was funded in part,through a grant agreement from the Florida Department of Environmental
Protection (FDEP) Florida Resilient Coastlines Program, by a grant provided by the Florida Coastal Office.
The views, statements,findings, conclusions and recommendations expressed herein are those of the
author(s) and do not necessarily reflect the views of the State of Florida or any of its subagencies.
Background
Beyond the need for communities to prepare for and adapt to the impacts of climate change, there are
clear drivers and incentives for further investigating and performing climate resilience planning efforts
that should be considered. These include:
• America's Water Infrastructure Act (AWIA)—Signed in October of 2018, the AWIA requires community
water systems serving more than 3,300 people to update or prepare Risk and Resiliency Assessments
(RRAs)followed by Emergency Response Plans (ERPs) over the next two years.The RRAs and ERPs
must take into consideration both malevolent acts and natural hazards with respect to physical- and
cyber-security. However, resulting assessments and plans will not be required to cover the full breadth
of climate change impacts the CRP is targeting and will not impact water systems serving less than
3,300 people.
• Florida's Peril of Flood Act—Signed in 2015,this Act requires that Comprehensive Plans to include sea
level rise as one of the causes of flood risk addressed in the section on "redevelopment principles,
strategies,and engineering solutions."
• Resiliency Florida—Resiliency Florida is a non-profit organization whose mission is to"act as a conduit
for developing local government and private sector partnerships to secure funding and regulatory
and legislative support for resiliency and adaptation strategies at the state and federal levels."
Resiliency Florida promotes the exchange of ideas and resources to help communities prepare for and
become more resilient to sea level rise, extreme weather, flooding and other broader challenges
stemming from climate change.
• Florida Resilient Coastlines Program (FRCP)—Through the FRCP, the FDEP is working to ensure
collaboration among coastal communities dealing with the impacts of climate change. The FRCP is
committed to coordinating resources to prepare Florida's coastal communities and habitats for the
effects of climate change through technical assistance and financial support.The program is
specifically focused on rising sea levels, increasingly complex flooding, erosion, and habitat shifts.
PAGE 1of9
• Southeast FL Regional Climate Change Compact (SFRCCC or Compact)—The SFRCCC,a collaboration
between Broward, Miami-Dade, Monroe, and Palm Beach Counties that began in 2010, is focused on
coordinating mitigation and adaptation activities across county lines. The Compact represents a new
form of regional climate governance that allows local governments to set the agenda for adaptation,
while providing state and federal agencies access to technical assistance/support.
Recognizing the significant benefits of taking a regional approach to climate change planning, FDEP
distributed a portion of its funds to the FRCP in fiscal year 2018/2019.This money was to be used for
Resilience Planning Grants (RPGs), and awarded to projects that promote community resilience planning,
development of vulnerability assessments, adaptation plans and comprehensive plan goals, objectives,
policies, and regional coordination. The goal is to provide financial assistance aimed at preparing coastal
Florida communities for current and future effects of rising sea levels, including coastal flooding, erosion
and ecosystem changes. In November of 2018, the Southeast Palm Beach County Coastal Resilience
Partnership (CRP)was awarded a $72,000 RPG to develop a regional framework to assess climate
vulnerability and prioritize adaptation strategies.
The CRP members began meeting informally in early 2017 and formally in 2018 to proactively plan for
implementing adaptive measures to withstand today's extreme weather events, be responsive to
legislation calling for jurisdictions to plan for impacts of climate change, and implement measures to
prepare for future effects of sea level rise and further climate change. The CRP has seven Guiding
Principles it keeps in mind when approaching any project:
Partnership&Collaboration. Climate change and its impacts do not stop at municipal borders, and
the adaptation of one community can be strengthened or weakened by actions in another.The CRP
will work to coordinate climate adaptation efforts across neighboring jurisdictions, consider public
investments/initiatives,and examine opportunities for public-private partnerships.
Infrastructure&Built Environment. Strategies to protect the built environment should incorporate
the best available climate science and projections from sources such as the Southeast Florida Regional
Climate Change Compact. Climate projections and adaptation strategies will be based on a time
horizon relevant to the lifespan and criticality of the asset(s) in question.The CRP recognizes that
adaptation should balance engineering solutions, including nature-based strategies,with long-term
planning strategies including managed retreat.The CRP will identify and use Adaptation Action Areas'
to prioritize public investments and limit new development in areas most vulnerable to climate
impacts.
Economy.Adapting to climate change is essential to the region's economy. Impacted sectors should
be identified to mitigate economic losses and transition the labor force to growth sectors.Where
economic development is appropriate, it should be accomplished in a manner that protects,
maintains,and enhances coastal resources,the built environment, historic sites,and tourism. It should
also respect local Land Development Regulations and evolving private property rights jurisprudence.
Natural Environment. Policy development should consider climate change impacts based on the
best available science and aim for highest possible level of protection of natural resources,
biodiversity, natural systems (ecosystems/habitats), and environmental quality. Strategies identified
within the Adaptation Action Areas will allow for green or planned open space, protect and possibly
expand habitats, and reduce or mitigate sources of pollution.
1 While Adaptation Action Areas are an optional designation within a local government's comprehensive plan for
areas that experience coastal flooding(and are vulnerable to the related impacts of rising sea levels),they are
important to consider since they are used to prioritize funding for infrastructure needs and adaptation planning.
PAGE 2of9
Social Equity. Among other priorities, adaptation and resilience strategies should strive to protect
human life, public and private property, and cultural resources from climate change impacts.
Development and evaluation of such strategies should consider economic and social vulnerabilities
and opportunities to avoid climate impacts that may disproportionately affect disadvantaged
communities and populations.
Emergency Response. Emergency response plans and communication strategies should help
municipalities prepare for and respond to major disruptions resulting from climate change impacts.
The goal of maintaining and quickly recovering critical operations to reduce adverse effects on
people, property, and the environment.
Communication. Stakeholder outreach and messaging about the CRP's work should be directed to
all populations,via social and traditional media.Outreach materials should include a basic
introduction to the issues, description of potential responses, and discussion of potential impacts of a
changing environment on services. Messaging should be science-based, nonpartisan, and transparent
with the aim of allowing stakeholders to make informed decisions.
Over the last year,the CRP utilized the FDEP grant(i.e., RPG) for Phase 1 in a three-phase process:
developing the methodology for a regional climate change vulnerability assessment(CCVA).The steps for
the regional CCVA,which will be carried out in Phase II, were adapted from the U.S. Climate Resilience
Toolkit,American Flood Coalition, FDEP Adaptation Planning Guidebook, the National Oceanic and
Atmospheric Administration's (NOAA) Vulnerability Assessment website, and the Southeast Florida
Regional Climate Change Compact.The three phases of this process and the adapted methodology
(Phase II) are summarized below:
Phase 12
Phase I was completed during January through June 2019 with funding from a FDEP 2018/2019 RPG. The
intent of this phase was for the CRP to collect information and perform tasks in preparation for Phase II.
The tasks performed that feed directly into Phase II include:
• Identifying a preliminary list of key asset categories (people, property,water infrastructure,
transportation infrastructure, natural assets, critical facilities, economy).
• Identifying a preliminary list of climate change impacts affecting the asset categories (e.g., sea
level rise, storm surge, precipitation, lightning,temperature, extreme winds, and wildfires).
• Performing a data inventory and gap analysis to understand the depth and breadth of data
available in each community for assessing the exposure, sensitivity, and adaptive capacity of
assets(included as Appendix A:GIS Data Inventory and Gap Analysis).
• Developing the CCVA methodology that comprises Phase II and serves as the basis for the
request for qualifications/proposals (RFQJRFP)to be distributed fall of 2019.
Phase 113
Phase II consists of the following five steps representing the core of the CCVA methodology to be
completed between the fall of 2019 and fall of 2020.These steps were decided upon by the CRP in Phase
I, and will be performed by a firm selected via the RFQ/RFP process:
1. Explore Climate Threats:Vet the preliminary identification of climate threats and select the specific
climate threats to be considered as part of this assessment with final approval from the CRP
z FDEP 2018/2019 RPG funds have covered Phase I.Based on the Data Gap Analysis results,additional funding
may be needed to resolve the data gaps to perform the CCVA.
3 Phase II will be funded by CRP members and possibly supplemented by FDEP 2019/20 RPG funds(if awarded).
PAGE 3 of 9
Working Group, taking into account the CRP budget and the data that are available for the
Southeast Florida region.
2. Identify&Evaluate Community Assets: Select the asset categories and specific community assets
within each category to be evaluated as part of this assessment, considering both the climate
threats selected in step 1 and the CRP budget.The CRP has included a proposed list of asset
categories and a prioritized list of the types of community assets in each category in Appendix B
for the firm's consideration and the CRP Working Group's final approval.
3. Assess Vulnerabilities and Risks: Evaluate the propensity of the community assets to be adversely
affected by each climate threat by assessing their exposure, sensitivity, and adaptive capacity; and
estimate the magnitude of potential losses.
4. Investigate Potential Adaptation Strategies: Identify asset-specific adaptive measures to reduce
vulnerability, including physical protective measures, updating design and/or operational
guidelines, nature-based strategies, building and zoning code modifications, and educational
approaches. For all adaptive measures, identify potential funding sources or financing options to
provide a basis for prioritizing adaptation strategies.
5. Prioritize Adaptation Strategies: Document benefits of adaptation strategies, develop planning
level cost estimates, and develop a prioritized list of adaptation strategies.
More detailed information on the actual scope of work for Phase II is provided in the Phase II—Detailed
Scope of Work section.
Phase 1114
Phase III takes place after the completion of the CCVA outlined in Phase II, and will not be included in the
scope of the RFQ/RFP. The work in Phase III consists of developing implementation plans for the
prioritized adaptation strategies determined in Phase II, and taking action in driving those plans forward.
At the start of Phase III, CRP members will determine if any of the prioritized adaptation strategies
identified in Phase II fit within CRP members' existing capital improvement programs(CIPS) and whether
they are better suited for increasing the resilience of an individual community or the entire CRP region.To
do this, each CRP member will review their respective CIPS (or Master Plans)to determine if any of the
prioritized adaptation strategies can be added to existing CIP projects and/or if the existing CIP can be
modified to accommodate the needed adaptation strategy. The CRP membership will then work to refine
the list of adaptation strategies that could apply to more than one CRP community, in turn identifying
opportunities for collaborative/regional efforts.The list of regional strategies will be used to develop a
regional adaptation strategies implementation plan,which will serve as a timeline for planning, program
development, materials preparation, design/construction, and outreach of prioritized projects that benefit
multiple communities.
Any prioritized adaptation strategies that are not included in the regional adaptation strategies
implementation plan will continue to be tracked as"stand-alone" community-level projects. Once the
prioritized adaptation strategies have been categorized as community-level projects, or part of the
regional adaptation strategies implementation plan, CRP members will decide next steps (or actions)to be
taken for the implementation.
Phase II—Detailed Scope of Work(Planned for Fiscal Year 19/20)
a Phase Ill is to be funded by the CRP membership or individual members depending on the scope of the project.
PAGE 4of9
The goal of Phase Il is to perform a multi jurisdictional CCVA in Fiscal Year 19/20. The CRP will distribute
an RFQ/RFP in the fall of 2019 soliciting support for performing the CCVA.The project's scope of work will
include the five steps as outlined below. This scope may be refined, expanded, or reduced depending on
the total funds that are budgeted by CRP members (plus possible supplemental grant funding).
1. Explore Climate Threats. In Phase I,the CRP identified a preliminary list of climate threats that the
membership determined are important to consider. In the initial step of Phase II, the selected firm
will determine which threats are of most concern and should be included the CCVA.
a. Identify climate-related threats to be assessed in this project,which may include but not be
limited to the following: extreme precipitation events, coastal storms, storm surge, high
winds, lightning, beach erosion, sea level rise, saltwater intrusion, drought, extreme heat, and
wildfire.
b. Review the latest regional climate science and available data, and select at least two scenario
projections5 to be assessed with respect to the range in magnitude and frequency of each
threat(identified in Step 1.a).This task includes review of CCVA's performed for surrounding
communities (e.g.,West Palm Beach's Resilience Assessment and the work of the Southeast
Florida Regional Climate Change Compact)to determine if the climate change scenarios (and
the associated projections for selected climate threats) can be reasonably applied to the CRP
region, or if collaboration with a local academic or research institution is needed to develop
unique scenario projections.The climate threats are to be evaluated over 10-, 25-, and 50-
year time horizons or in accordance with horizons recommended by the selected firm.
Step 1 deliverables to be incorporated into final deliverables:
• Summary of selected climate threats for the CCVA and projected changes for each for at least
two scenarios spanning the selected time horizons.This summary is to include the approach
for selecting the climate threats, as well as the basis for the selected scenarios and time
horizons.
2. Identify and Evaluate Community Assets. In Phase I,the CRP determined the following asset
categories should be included in the CCVA: people, property, critical facilities, water infrastructure,
transportation infrastructure, economy, and natural resources.A preliminary assessment of the
geographic information system (GIS) data available for each asset category was performed in
Phase I and is included in Appendix A of this document. In Phase II,the selected firm will work
with the CRP to refine the draft list of community assets and attributes within each asset category
(listed in Appendix B), determine the scale at which the community assets and/or attributes will be
assessed (in some cases the assets/attributes may be assessed in aggregate), and assess data
availability for each.
Step 2 deliverables to be incorporated into final deliverables:
• Final list of assets and attributes within each asset category to be included in the CCVA,
providing the scale at which each will be assessed and the level of data available for each.
3. Assess Vulnerabilities and Risks. The central step of the CCVA is to evaluate the vulnerability to
climate threats across each asset category(people, property,water infrastructure,transportation
infrastructure, critical facilities, economy, natural resources). Below is a representative, but not
exhaustive, explanation of the level of detail expected for the CCVA.
5 To meet the FDEP's requirements for Resilience Planning Grant projects,a minimum of two sea level rise
scenarios should be evaluated.Additionally,communities in southeast Florida are advised to use the Southeast
Florida Regional Climate Change Compact Unified Sea-Level Rise Projections.
PAGE 5 of 9
a. Climate vulnerability is a measure of the degree to which an asset or a system is susceptible
to and able/unable to cope with adverse effects of climate change/threats.To assess climate
vulnerability and risk,this step needs to document how the selected assets are affected by
climate threats in terms of the following:
i. Exposure:the presence of people, assets, and ecosystems in places where they could be
adversely affected by hazards
ii. Sensitivity: the degree to which a system, population, or resource is or might be affected
by hazards/threats
iii. Adaptive Capacity:the ability of a person, asset,or system to adjust to a hazard,take
advantage of new opportunities, or cope with change
The selected firm will work with the CRP to select one or more supporting tools best suited to
assess the vulnerability of assets with respect to each climate threat.These tools may be
publically or privately sourced,e.g., EPA's Climate Resilience Evaluation and Awareness Tool,
U.S. Climate Resilience Toolkit,Asset-Threat Comparison, Social Vulnerability Index, GIS
mapping tools.The firm will then run the assessments using the selected tools, and produce
outputs (e.g., asset-threat sheets, consequence matrix, maps) illustrating the impact of each
climate threat to each asset/attribute.
b. When mapping asset types/categories relative to the impacts of climate threats, potential
Adaptation Action Areas(AAAs) should be identified (per the Community Planning Act,
Chapter 163.3177, F.S, 2011) as this is a recommendation of FDEP for the purpose of
prioritizing funds for infrastructure needs. The selected firm is expected to use one or more
criterion for designating AAAs, show the AAAs using a mapping tool, and tabulate the assets
included within each designated AAA. It may be necessary to provide alternative AAAs for the
CRP to consider.The selected firm is also expected to develop policy-level language that can
be used in local ordinances in order to advance designation of the AAAs within CRP member
jurisdictions, as well as programs and projects that will be targeted within the AAAs.
c. The comprehensive report submitted with the final CCVA shall include planning level cost
estimates for the projected damage or loss due to the climate threats assessed for each asset
category by community(assuming no adaptation strategies have been put into place).
Step 3 deliverables to be incorporated into final deliverables:
• Summary of approach(es) and tool(s) selected to conduct the CCVA per asset, including the
formatted outputs of the CCVA.
• Spatial designation of AAAs and a summary of assets included within each AAA.
• Planning level cost estimates for the projected damage/loss by asset.
The results/outputs of Step 3 are needed to perform the tasks in Steps 4 and S.
4. Investigate Potential Adaptation Strategies.This step involves the identification of
options/strategies to build community resilience to climate threats, by reducing vulnerability, or
supporting response and recovery efforts in the event that a threat occurs. Options/strategies
may also be identified by considering those that have been effective in communities dealing with
similar vulnerabilities and risks. To accomplish this, this step seeks to develop a comprehensive list
of adaptation strategies that:
a. Identify asset- or site-specific protective measures to reduce or at least minimize prolonged
service interruption and flood risk (including nature-based solutions).
PAGE 6of9
b. Identify community outreach methods and education efforts to improve communication of
threats and adaptive measures that can be or have been taken to protect sensitive
populations.
c. Identify potential design guidelines for future infrastructure upgrades/designs or changes in
operations that assist in mitigating flood risk.
d. Identify potential design guidelines for future property development (building and landscape)
that mitigate flood risk, heat impacts, etc.
e. Identify assets that may be considered for relocation, as well as parcels that are unsuitable for
additional asset development or should remain as undeveloped open space.
f. In Step 4,the selected firm should also identify available programs and strategies to fund and
finance implementation of adaptive measures.These may include federal and state funding
sources (in addition to funds from FDEP), best practices with respect to special taxing districts,
revolving loan funds, public-private partnerships, innovative insurance tools, and other
practices.
Step 4 deliverable to be incorporated into final deliverables:
• A comprehensive list of adaptation strategies by asset.
• A list of potential funding mechanisms for implementation of adaptive measures.
5. Prioritize Adaptation Strategies. This step involves documenting the benefits of adaptation
strategies(including how they may be referenced in the Local Mitigation Strategy) and
developing planning level cost estimates (to estimate the level of potential avoided costs), in an
effort to prioritize adaptation strategies identified in Step 4.To develop the prioritized list of
adaptation strategies, this step seeks to:
a. Document potential benefits(effectiveness to reduce interruption, damage, or complete loss
of assets, etc.) of each type of adaptation strategy.
b. Develop planning level cost estimates for each type of adaptation strategy for comparison
with estimated costs if no adaptation strategy were implemented (Step 3.b) to ultimately
determine potential avoided costs.
c. Develop a comprehensive list of prioritized adaptation strategies based on how much each
reduces vulnerability(5.a), their ability to be implemented (based on estimated costs(5.b) and
funds available (5.f)), and other criteria established by the CRP and selected firm.
Step 5 deliverables to be incorporated into final deliverables:
• Building upon the Step 4 deliverable, add the potential benefits to each type of adaptation
strategy.
• Planning level cost estimates for each type of adaptation strategy.
• Prioritized list of adaptation strategies.
Phase II Final Deliverables&Meetings
The CRP expects the following deliverables for this project and will produce ADA compliant copies of
each:
1. Executive Summary(formatted summary of the CCVA to use for public education and outreach)
PAGE 7 of 9
2. Comprehensive Report (to document the details of the CCVA process, results of the analyses
performed, and recommendations)
3. GIS-based Interactive Map
The selected firm will also be expected to prepare for and actively participate in multiple in-person
meetings:
1. A minimum of two(2)formal presentations to elected officials and citizens within the CRP to be
held in different locations.
2. At least three(3) interactive workshops with the CRP Working Group members participating in
the CCVA.
More detailed descriptions of each deliverable, as envisioned by the CRP membership, are provided as
follows.
1. Executive Summary
The firm will prepare a non-technical Executive Summary of the major findings of the CRP CCVA
incorporating representative color maps and graphics for distribution to the public to promote
community engagement.The Executive Summary will be formatted to allow each participating
municipality to display the summary of regional findings alongside their community-specific
findings, as well as key adaptation strategies identified for implementation and the benefits of
those strategies.
2. Comprehensive Report
The Comprehensive Report will present the approach taken to perform the regional CCVA,the
findings compiled at a regional-scale geography as well as highlights of community-specific
information at the municipal/neighborhood level, and the process followed to identify and
prioritize adaptation strategies. The community-specific information should be sufficiently
detailed to allow for municipalities to develop projects and programs. The Comprehensive Report
should include:
• A summary of the overall CCVA methodology.
• A discussion of:
— selected climate threats and asset types (by asset category, as determined in Step 1);
— the approach taken to evaluate the impact of each climate threat per asset type
(including a summary of each tool used to perform the evaluation)
— the exposure, sensitivity and adaptive capacity of each asset(per Step 2)
— the operational and contextual challenges faced by each CRP participant;
— a sensitivity analysis; and
— the results of the CCVA by region and community, including a summary of potential costs
due to loss/damages (Step 3).
• A summary of best practices (a list of example models)within the CRP membership or the
state.
• Identification and prioritization of adaptation strategies (Steps 4 & 5) organized by
geographic region.The explanation of adaptation strategies should note their benefits (Step
4) and whether two or more jurisdictions have common vulnerabilities arising from
PAGE 8of9
interdependencies. Planning level cost estimates should also be included for each (Step 5),
along with whether collaboration among jurisdictions may be able to leverage resources.
The Comprehensive Report should also include a list of data and analyses used in the CCVA in an
appendix at the community/municipal or sub-municipal level.The data should be formatted to
highlight issues that are specific to each CRP member.
The Comprehensive Report figures should include descriptive color maps, tables, and an
annotated bibliography of sources and references.
3. GIS-Based Interactive Map
The future implementation of selected adaptive strategies will require ongoing analyses and
occasional updates.Thus the information is to be provided in an interactive mapping
platform/tool which CRP staff can access, view and modify.
The selected firm will develop a GIS-based interactive mapping tool that allows users to view
multiple data layers and data sets, as well as aggregate and disaggregate vulnerabilities by asset
type, threat type,time horizon and/or climate change model.The tool should allow the user to
zoom in and out to different geographic levels to examine vulnerabilities at different scales. The
tool needs to have the capability of assigning permission levels in order to restrict access to
sensitive data and protect the integrity of data sets.
PAGE 9of9