R19-131 1 RESOLUTION NO. R19-131
2
3 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
4 FLORIDA, APPROVING AMENDMENT#3 TO TASK ORDER NO.
5 R13-063-09 TO CH2M HILL FOR BOYNTON BEACH LANDFILL
6 POST-CLOSURE MAINTENANCE ASSISTANCE IN THE
7 AMOUNT OF $25,338.00, INCREASING THE CURRENT TASK
8 ORDER TO$260,384.94;AND PROVIDING AN EFFECTIVE DATE.
9
10 WHEREAS, Task Order No. R13-063-09, approved by Commission on December 1,
11 2015, provides professional design and oversight services for the creation of bid documents to
12 repair the landfill cover according to Health Department Standards; and
13 WHEREAS,this Task Order has had two previous amendments in 2016 and 2017;and
14 WHEREAS, Amendment #3 is to authorize CH2M Hill to review the results of
15 groundwater sampling and to prepare a report to be submitted to the Palm Beach County Health
16 Department in accordance with specific condition 16 of the Permit; and
17 WHEREAS, staff is recommending that the City Commission approve Amendment#3
18 to Task Order No. R13-063-09 with CH2M Hill for Boynton Beach Landfill Post-Closure
19 Maintenance assistance in the amount of$25,338.00.
20 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
21 THE CITY OF BOYNTON BEACH,FLORIDA,THAT:
22 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
23 being true and correct and are hereby made a specific part of this Resolution upon adoption
24 hereof.
25 Section 2. The City Commission of the City of Boynton Beach,Florida does hereby
26 approve and authorize the City Manager to sign Amendment#3 to Task Order No. R13-063-09
27 with CH2M Hill for Boynton Beach Landfill Post-Closure Maintenance assistance in the
28 amount of$25,338.00, a copy of Amendment#3 is attached hereto as Exhibit"A".
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1 Section 3. This Resolution shall become effective immediately upon passage.
2 PASSED AND ADOPTED this J� day of govt. .r, 2019.
3 CITY OF BOYNTON BEACH, FLORIDA
4
5 YES NO
6 ✓
7 Mayor— Steven B. Grant
8
9 Vice Mayor—Justin Katz
10
11 Commissioner—Mack McCray
12
13 Commissioner-Christina L. Romelus ✓
14
15 Commissioner—Ty Penserga
16
17
18 VOTE S D
19 ATTEST:
20
21 y<�
22
23 C tal Gibson, MMC
24 City Clerk
25
26 . .:
2-V12-Va I
28- (Cc ;p,‘prate Seal)
•
•
•
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Task Order No. R13-063-09-Amendment 3
Boynton Beach Landfill Post-Closure Maintenance Assistance
A. Background
CH2M HILL Engineers, Inc. (CH2M), now Jacobs, historically has assisted the City of Boynton Beach (City)
with the preparation and certification of semi-annual groundwater sampling reports for the City's Class I
landfill(Landfill) in accordance with the Palm Beach County Health Department(PBCHD) Permits for post-
closure monitoring. Additionally, CH2M helped the City develop a groundwater investigation program,
accepted by the PBCHD,designed to evaluate a decision to cease long-term groundwater monitoring.
Concurrent with the groundwater investigation, CH2M assisted the City with implementation of a corrective
action plan in response to Consent Order SW-15-08 issued by the PBCHD.The corrective action plan
involved the following activities:
• Repair of exposed geomembrane(20-mil very low density polyethylene);
• Importing and placing granular fill to provide a minimum of 18 inches of soil overlying the
geomembrane;
• Installation of sod to provide vegetative erosion protect for the newly placed soil;and
• Installation and monitoring of landfill gas (LFG) monitoring probes along the northern and eastern
perimeter of the Landfill.
Following this initial effort, CH2M assisted the City with follow-up activities under Amendments 1 and 2,
which included:
• Development of a gas remediation plan in accordance with Chapter 62-701.530(3)(a), Florida
Administrative Code.
• Notification of residents near the landfill.
• Development of contract documents for gas vents and monitoring probes,followed by services
during construction.
• Monitoring and reporting weekly,then monthly and finally quarterly.The
On June 24, 2019,the Florida Department of Health, Palm Beach County, sent a letter concurring with the
recommendation to terminate gas monitoring,and on August 20, 2019,the Department of Health notified
the City that Consent Order SW-15-08 was resolved and that the case was closed.
Although this resolved the landfill cover issues,the City did not receive concurrence from the Department of
Health in response to its July 2019 Certification of Long-Term Care Report for the landfill,which included a
long-term groundwater monitoring analysis.The City intends to continue to comply with their permit,which
expires in April 2020 and therefore requires at least one to two more rounds of groundwater sampling and
reporting.
The scope of services below details the services to be provided by CH2M.
PAGE 10F4
B. Scope of Services
This is Amendment 3 to Task Order No. R13-063-09.Tasks 1 through 7 were authorized under the original
Task Order.Tasks 8 through 13 were authorized under Amendments 1 and 2;therefore,the Tasks under this
amendment begin at Task 14.
Permit specific condition 16 of the Palm Beach County Health Department Permit 124522-005-SF requires
that the groundwater level and water quality data collected by the CITY be presented in reports that include:
1. Cover letter;
2. Summary of exceedances and recommendations;
3. Groundwater contour maps;
4. Chain of custody forms;
5. Water levels,water elevation table;
6. Groundwater monitoring report certification, using the appropriate Department form;
7. Appropriate sampling information on Form FD 9000-24(DEP-SOP-001/01); and
8. Laboratory and Field EDDs and error logs, as applicable.
The permit requires that the report be signed and sealed by a Florida registered professional geologist or
professional engineer with experience in hydrogeologic investigations.
Task 14—Groundwater Sampling Review and Reporting(Up to 2 Events)
Under this task,CH2M will perform the following activities:
• Review water level and water quality data, including exceedances summary table, provided by the
CITY;
• Summarize the water quality exceedances and interpretations in a brief technical memorandum
(TM).
• Prepare groundwater contour map(s) using CITY data
• Prepare a signed and sealed report for the CITY, ready for PDF transmittal to the PBCHD; Electronic
Data Deliverables (EDDs)for the water quality data will be submitted directly by the CITY using the
FDEP Automated Data Processing Tool (ADaPT).
• Four follow up calls with the CITY and regulatory agencies.
Deliverables
• Draft Semiannual Report for the landfill.
• Final Signed and Sealed Semiannual Report for the landfill.
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C. Assumptions
This estimated cost is based on the following assumptions:
• The City will be responsible for collecting the groundwater levels and water quality data;
• The City will provide properly completed chain of custody forms, and appropriate County and FDEP
reporting forms.
• The City will be responsible for submitting documents to the PBCHD or requesting CH2M to submit on
the City's behalf, consistent with previous reports;
• Technical responses to requests for information and responses to letters from regulatory agencies is not
included beyond the time allocated for coordination calls.
• No subcontractors will be utilized by CH2M during the delivery of the scope included herein;and
• No site work is anticipated.
D. Contract Reference
This Task Order shall be performed under the terms and conditions described within the Agreement titled
Hydrogeological Consulting Services, dated August 19, 2013, between the City of Boynton Beach and
CH2M Hill Engineers, Inc.,as amended, and under the terms and conditions described within Task Order R13-
063-09, amended herein.
E. Compensation
Compensation by the City to CH2M will be on a lump sum basis in accordance with the above-referenced
Agreement.The estimated compensation for the additional services described in this Task Order Amendment
3 is$26,486 as presented in Table 1,which is attached.
Material or other changes in the Scope of Services for this work may serve as a basis of modifying the
agreement as mutually agreed between CH2M and City. CH2M's Project Manager will notify City's Project
Manager in writing if it appears that a deviation from the currently authorized Scope of Services will be
necessary. The notification will describe the specific reason for the deviation, and identify the anticipated
impact on the authorized Contract Amount and project schedule. In no event shall the CH2M perform work
outside of the scope of services without direct prior authorization from the City.
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F. Schedule
Schedules for activities performed on an as needed basis will be as mutually agreed by the parties at time of
service.Two sampling events are assumed, one in October 2019 and a potential second in April 2020.The
draft report summarizing water quality exceedances and interpretations of the water quality data to be
provided by the CITY will be submitted to the City within 21 calendar days of receiving the laboratory results
for the groundwater samples.The Signed and Sealed Semiannual Report for the Landfill will be submitted
within 7 calendar days of receiving comments from the City on the draft report.
G. Authorization
APPROVED BY:
CITY OF BOYNTON BEACH, FLORIDA
By:
Dated this -1 day of rN \ , 2019
SUBMITTED BY:
CH2M
i
By: / ` 10/8/19
Sirpa Hall, P.E.
Vice President
Dated this 8th day of October 2019
PAGE 4 OF 5
Task Order No,R13-063-09 Amendment 3
Table 1-Task 14 Level of Effort Follow up Calls with the
Groundwater Contour Signed and sealed
Data Review ma s Report City and Regulatory Total
p p Agencies
Classification Bill Rate Hrs $ rHrs $ Hrs $ Hrs $ Hrs $
Sr.Technologist $ 191.87 18 $ 3,454 6 $ 1,151 10 $ 1,919 8 $ 1,535 42 $ 8,059
Engineer/Scientist $ 120.00 20 $ 2,400 12 $ 1,440 16 $ 1,920 $ - 48 $ 5,760
Engineer/Scientist _$ 120.00 0 $ - 0 $ - 0 $ - $ - 0_$ -
Office _$ 86.22 0 $ - 0 $ - 8 $ 690 $ - 8 $ 690
Sr.Technologist _$ 191.87 0 $ - 0 $ - 0 $ - 8 $ 1,535 8_$ 1,535
Sr.Technologist $ 191.87 4 $ 767 4 $ 767 10 $ 1,919 8 $ 1,535 26 $ 4,989
Project Manager $ 137.74 8 $ 1,102, 4 $ 551 8 $ 1,102 4 $ 551 24 $ 3,306
SUBTOTAL 50 $ 7,723 26 $ 3,910 52 $ 7,549 28 $ 5,156 156 $ 24,338
Expenses $ 1,000
TOTAL $ 25,338
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