Loading...
Minutes 12-17-19Minutes of the City Commission Meeting Held in the Intracoastal Park Clubhouse 2240 N. Federal Highway, Boynton Beach, Florida On Tuesday, December 17, 2019, at 6:30 P.M. PRESENT: Steven B. Grant, Mayor Mack McCray, Commissioner Christina Romelus, Commissioner Ty Penserga, Commissioner ABSENT: Justin Katz, Vice Mayor 1. OPENINGS A. Call to Order - Mayor Steven B. Grant Lori LaVerriere, City Manager Shana Bridgeman, Assistant City Attorney Crystal Gibson, City Clerk Invocation - Elder Lester, New Disciples Worship Center Pledge of Allegiance to the Flag led by Commissioner Penserga Roll Call Agenda Approval: 1. Additions, Deletions, Corrections Mayor Grant requested to delete item 6-F. Commissioner McCray inquired why this item was being deleted. Lori LaVerriere, City Manager, responded the agenda item needs to be amended. This is a change order for roof repair. Additional damage was found so the item needs modification. Mayor Grant requested to add announcement for 3-B regarding menorah lighting at the Boynton Beach Mall. 2. Adoption Motion Commissioner Penserga moved to approve the agenda as amended. Commissioner McCray seconded the motion. Meeting Minutes City Commission Meeting Boynton Beach, Florida ... Vote The motion unanimously passed. 2. OTHER A. Informational items by Members of the City Commission December 17, 2019 Commissioner McCray wished everyone a Happy Holiday. Announced the passing of his brother. The service will be at the Community Deliverance Church 202 NW 9th Court and burial at Palm Beach Memorial Park. Commissioner Romelus wished everyone a happy holiday season. Commissioner Penserga gave condolences to Commissioner McCray and wished everyone a Happy Holiday. Mayor Grant indicated on December 4th he attended a Mayor's round table in the City of Bal Harbor, speaking about hate crimes and anti-Semitism. He received some standard operating procedures (SOP), and worked with the anti -defamation league to get information for the City of Boynton Beach, Police Chief. He attended the Florida Department of Transportation meeting, regarding construction along the interchange heading eastbound on gateway; they would add another right hand turn lane. December 5th attended business over coffee. In addition, he attended a meeting with PEACE regarding Community ID program. December 6th he attended a farm tour in the Glades area given by the Florida Sugar grower's league. Mayor Grant stated hopefully he could create a new partnership with the high school in their BASA program; they need drone operators in the field. In the afternoon, it was the League of City, tri -city barbeque, which was well attended. He suggested the Commissioners to take the farm tour. December 7th he attended the Pearl Harbor ceremony. Attended the City of Boynton Beach Parade and light up the park. December 9th he attended the INCA holiday party. December 10th he attended a SCORE luncheon. December 11 th he attended the luncheon for Public Works. Noted it was once called the dumpster graveyard, the Public Works department has made this area amazing. In addition, he attended the holiday party for the Fire Department. December 12th he attended the Metropolitan Transportation Planning (MPO) Agency meeting, which approved the long-range transportation plan as required by the Federal government to certify the MPO. Attended a finish America Chamber of Commerce and spoke with a representative regarding having a mid -summer event next June 2020. Attended a meeting with Palm Tran service board, as well as attended the Gold Coast Band Holiday concert. December 13th he was the judge at the boat parade. He also spoke with Ted Hodkinson regarding his item on the agenda. Commissioner Penserga commended staff on the holiday and boat parade. Commissioner McCray asked about the attendance at the parade. Commissioner Romelus enjoyed the parade. Meeting Minutes City Commission Meeting Boynton Beach, Florida December 17, 2019 3. ANNOUNCEMENTS, COMMUNITY AND SPECIAL EVENTS AND PRESENTATIONS A. Quarterly update by Laura Lansburgh, Marketing Manager, about the City's Census Marketing Efforts over the past quarter. Laura Lansburgh, Marketing Manager, indicated April 1, 2020 is the Kickoff; the team decided it would be 72%. The City distributed 25000 postcards and 50 posters at City facilities, outreach and local events. There is a dedicated Census web page, which had 1000 page views. The city has two computer labs, and the backdrop is the Census information as well as the City logo. There were many promoting the Census. There was Facebook live regarding the census. There were bookmarks, fanfare magazine and center ads, sowed some sample social media accounts. City Magnets for city vehicles. License plate frames, the marquee at the Library was changed to include the census 2020 information. Presentation to the PBC city management association members. Commissioner Romelus inquired as in regards to the brochures, these are going to everyone. Ms. Lansburgh replied, everyone who receives a utility bill would receive the brochures. Ms. Lansburgh stated The Palm Beach post included an article regarding City of Boynton Beach Census. Ms. Lansburgh pointed out the City was focusing on the hard to count areas, which has been identified. There would be training available for staff regarding the census. John Durgan, Economic Development Specialist, noted there would be a Census Job fair the second week in January. The City of Boynton Beach has collaborated with Pathways to Prosperity and a Healthier Boynton Beach. The Census Company would need to hire 5000 workers. Mr. Durgan stated the starting range is $17.50 for field workers and $15.50 for clerical workers. Jobs last January through July 2020. Commissioner Romelus asked if there are any restrictions. Mr. Dugan stated a criminal background does not preclude from being a worker. Not be a resident. Must be 18 years old and have transportation. B. Announcement by Eleanor Krusell, Public Communications and Marketing Director, regarding the 2020 Martin Luther King Jr. Celebration event. Eleanor Krusell, Public Communication and Marketing Director, announced the 2020 Martin Luther King Jr., Celebration event in partnership with the Community Redevelopment Agency, the community is invited to attend. This event will be held at Sara Sims Park, January 20, 2020 @ 12 noon, and invited all community members to be a part of planning this event. Meeting Minutes City Commission Meeting Boynton Beach, Florida December 17, 2019 Commissioner McCray asked if this was the only celebration for the Dr. Martin Luther King Jr. The community has been reaching out to the City to be a part of the celebration. In the park, there was a parade, a gala, a march just to name a few. The Churches in the area stated they have reached out, but have not received a response from the City. Mayor Grant asked if there was an MLK committee. Ms. Krusell indicated this is what she is encouraging this tonight. Mayor Grant stated Monday January 20, 2020, is the federal holiday of day of service. Mayor Grant asked what would be the best way to get involved with the committee. Would we have more information at the next commission meeting? Ms. Krusell replied they are getting the cards and brochures out in the next couple of weeks. Those wishing to receive additional information can call 561-742- marketing@bbfl.us Mayor Grant asked if there was a planned a meeting with the MLK committee before the January 7, 2020 meeting. Ms. Krusell indicated this was the first step; staff are reaching out to the community to form the committee. I hope there could be a meeting prior to the end of the year. Mayor Grant stated there should be a meeting by December 30, 2019, Commissioner McCray asked if you have reached out to the committee, which served last year. Ms. Krusell noted staff has not reached out. Commissioner McCray stated this would be a great starting place. C. Announcement by Eleanor Krusell, Public Communications and Marketing Director, of the 12 winning entries of the 49th Annual Holiday Parade. Eleanor Krusell, Public Communication and Marketing Director, announced the award winners, Outstanding Musical Performance- Galaxy E3 Elementary School Dynamic. Outstanding Use of Technology- Poinciana STEM Elementary school. Outstanding Artistic Design -Sunshine Circus Arts. Outstanding display of fantasy- Delray Beach Medical Center. Outstanding Depiction of Life in Boynton Beach -Boynton Beach Inclusion Team. Outstanding interpretation of a theme -Boynton Beach Lake High, Rams Band. School Outstanding Display of entertainment, Boynton Beach Community High School, Tiger Sound Band. Outstanding whimsical- School House Museum and learning center. Most Creative- FBI Kids and Dream Team Elite Dance. Staff develop online photo gallery on Facebook, and created a people choice award- Bright Horizons at Boynton Beach. The Mayor Traveling trophy - Southern Customs Iron & Art. Mayor Grant asked if the pictures taken could be upload so anyone could review /download the pictures. Ms. Krusell replied the pictures are on smug mug and the residents do not have access to the pictures. Noted there was also drone footage of the crowd. Meeting Minutes City Commission Meeting .... .........................__ _ _ ...._.. _. December 17, 2019 Commissioner McCray stated to the Galaxy E-3 elementary School wanted to congratulate them. The City of Boynton Beach should be proud of this school. He also wanted to give kudos to Poinciana Elementary. Commissioner Romelus noted Palm Beach State College participated. She is a professor at Palm Beach State College. In addition, these children are amazing. D. Menorah lighting in the City of Boynton Beach, by Chabad Boynton. Mayor Grant noted Chabad Boynton for the 25th Annual Menorah Lighting Ceremony, would like to request the marketing department reach out to the Chabad Boynton to promote this event on December 29, 2019- from 3-5 pm. 4. PUBLIC AUDIENCE INDIVIDUAL SPEAKERS W ILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at the discretion of the Chair, this 3 minute allowance may need to be adjusted depending on the level of business coming before the City Commission) Suzanne Ross, Schoolhouse Children Museum stated November ended on a high note. Increase membership sales in relations to last year. There were many new faces. Additionally a new funder selected the museum as an organization to support. The Henry Niehaus foundation supported their initiative to support and reach more underserved children. The grant is for $15000, for the museum on the go, and other stories. Commissioner McCray congratulated her on the $15,000 grant. Mayor Grant asked if the Children Schoolhouse Museum would be celebrating New Years on Noon. Ms. Ross replied no. Ed Chase Director of Intergovernmental Affairs thanked the City of Boynton Beach for the support for the census 2020. He stated it is imperative to count every single vote. Noted the City of Boynton Beach is one only a few Cities, which has created a complete, count committee. Pointed out the City of Boynton Beach was ahead of all other municipalities in Palm Beach County. Every person counted means money to the City. Thank you to for empowering city staff. Commissioner Penserga asked how much money the City receives for each person counted. Mr. Chase replied each person counted, the City would receive $1600, per person per year. Herb Suss, 1701 Wood Fern, in the pass he told him about his Alzheimer situation, last three weeks he changed his diet. Indicated getting rid of meat would help climate change. Meeting Minutes City Commission Meeting Boynton Beach, Florida 5. ADMINISTRATIVE December17, 2019 _....._...._ _..............__. A. Appoint eligible members of the community to serve in vacant positions on City advisory boards. Motion Commissioner Penserga nominated Sharon Grcevic to regular member of the Community Redevelopment agency Advisory Board. Commissioner McCray seconded the motion. Vote The motion unanimously passed. Motion Mayor Grant nominated Angela Cruz to the Community Redevelopment Agency Advisory Board. Commissioner McCray seconded the motion. Vote The motion unanimously passed. Motion Commissioner Penserga nominated Angela Cruz to the Senior Advisory Board as a regular member. Commissioner McCray seconded the motion which Vote The motion unanimously passed. Angela Cruz thanked the commission for the nomination. Indicated she was a recent homeowner and wanted to get involved with her city. 6. CONSENT AGENDA Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments A. Approve rescheduled Commission meeting dates due to conflicts with elections in 2020: March 17, 2020 rescheduled to March 18, 2020; August 18, 2020 rescheduled to August 19, 2020 and November 3, 2020 rescheduled to November 4, 2020. Meeting Minutes City Commission Meeting Boynton Beach, Florida December 17, 2019 .................................._.............................._..................................................................._..._.._....................._................................_..................__.._................................. _.................._....._.. ......... . _ ...... B. PROPOSED RESOLUTION NO. R19-163 - Approve and authorize the Mayor to sign an Interlocal Agreement between Palm Beach County and the City of Boynton Beach for connection to the County's fiber optic network at an annual cost of $4,750. C. Approve request to release Unity of Title for 2848 SE 1 st Court (08-43-45-33-11-000- 0230), also known as Lots 23 and 24 Dewey Heights. Applicant: Theodore C. Hoskinson. Mayor Grant stated there is a huge Bayan tree on the second property. By making it two properties, two homes can be constructed on the property. Mayor Grant noted Mr. Breese stated the tree protection ordinance is not applicable. There is a lot of shade cover, asked some trees placed on the property. Theodore C. Hodkinson replied it was his intention to plant more trees. Commissioner McCray stated concerning the Bayan tree, he would like to save as many trees as possible. Motion Commissioner McCray moved to approve. Commissioner Penserga seconded the motion. Vote The motion unanimously passed. D. PROPOSED RESOLUTION NO. R19-164 - Authorize the City Manager to sign a Letter of Agreement (LOA) with The Agency for Health Care Administration (AHCA) for the State Fiscal Year 19-20 PEMT MCO Program. E. Approve emergency purchase orders that were issued for a total expenditure of $94,701.33 for the purchase of a replacement electrical power transformer and associated equipment at the City's West Water Treatment Plant. F. Approve change order #1 in the amount of $2,100 increasing Purchase Order No. 191387, for roof repairs at The West Water Treatment Plant buildings A and B, issued to Anzco, Inc. on September 12, 2019, in the amount of $110,000. This increase will make the total cost of the roof repairs $112,100. G. Piggy Back by Purchase Order the State of Florida Alternate Contract #43211500-W SCA -15 -ACS for the purchase of four Dell/Datrium Compute nodes from Transource Services Corp in the amount of $88,335.68. Meeting Minutes City Commission Meeting Boynton Beach, Florida December 17, 2019 H. Approve funding in the amount not too exceed $12,000 for a Commercial Rent Reimbursement Grant to LuxCorp. Inc. (Lux Salon) located at 3469 W Boynton Beach Blvd. #5, Boynton Beach, FL 33436. I. PROPOSED RESOLUTION NO. R19-165 - Authorize the Interlocal agreement between CRA and the City for reimbursement of funding of furniture and relocation services into the new City Hall in the amount of $115,000.00. J. Authorize the City Manager to implement proposed changes in purchasing thresholds pursuant to Chapter 10 of the City's Administrative Policy Manual. K. Accept the written report to the Commission for purchases over $10,000 for the month of November 2019. L. Approve the one-year extension for RFPs/Bids and/ or piggy -backs for the procurement of services and/or commodities as described in the written report for December 17, 2019 - "Request for Extensions and/or Piggybacks." M. PROPOSED RESOLUTION NO. R19-166 - Approve and authorize the Mayor to sign a Purchase and Sale Agreement with the CRA to transfer ownership of the City owned property located at NE 4th Street and NE 1 st Ave. Motion Commissioner McCray move to approve the remainder to the consent agenda. Commissioner Romelus seconded the motion. Vote The motion unanimously passed. 7. CONSENT BIDS AND PURCHASES OVER $100,000 A. PROPOSED RESOLUTION NO. R19-167 - Approve utilizing the Houston -Galveston Area Council's Contract ILC No. 18-6755 to furnish and install Command Central Aware software for the Police Department's Real Time Crime Center from Motorola Solutions, Inc. of Plantation, FL for a first-year amount of $465,860 and annual subscription payment of $93,503 during years two through six of the contract for the annual subscription. Authorize the City Manager to sign a Contract with Motorola. The Houston -Galveston Area Council's procurement process satisfies the City's competitive bid requirements. B. Approve the one-year extension for RFPs/Bids and/ or piggy -backs for the procurement of services and/or commodities over $100,000 as described in the written report for December 17, 2019- "Request for Extensions and/or Piggybacks." Meeting Minutes City Commission Meeting Boynton Beach, Florida ....... .................._.._.............................__....._..................................__ December 17, 2019 ._.............................................................. _...... C. PROPOSED RESOLUTION NO. R19-168 - Authorize the purchase of "Extreme Networks" network equipment and Palo Alto firewalls from STEPcg of Covington, KY in the amount of $249,966.69 utilizing the State of Florida Alternate Contract Source Number 43220000-W SA -14 -ACS and National Cooperative Purchasing Alliance (NCPA) contract Synnex NCPA 01-97 Advanced Technology Solutions Aggregator for the purchase, installation, and configuration of networking and firewall equipment at the Police Headquarters and authorizing the City Manager to sign the Quotation and Statement of Work with STEPcg. The State of Florida Alternate contract and Synnex NCPA contract complies with the City of Boynton Beach's competitive bid requirements. Motion Commissioner Penserga move to approve the Consent agenda for Bids and Purchases over $100,000. Commissioner McCray seconded the motion. Vote The motion unanimously passed. 8. PUBLIC HEARING 7 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS The City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission. A. PROPOSED ORDINANCE NO. 20-001 - FIRST READING - Approve revisions to the Workforce Housing Program (CDRV 19-008) - Amending the LAND DEVELOPMENT REGULATIONS, Chapter 1. General Administration, Article II. Definitions, and Article V. Housing Initiatives, Section 2. Workforce Housing Program. Applicant: City -initiated. Shana Bridgman, City Attorney, read Ordinance No. 020-001 into the record by title only on first reading. Hanna Matras, Senior Planner, explained this was the first amendment to the workforce - housing program. The present version of the Workforce Housing ordinance was approved on September 19, 2017, a result of a conversion of the former mandatory inclusionary zoning program into a voluntary density and height bonus program. Neither has ever been utilized. It is staff's opinion that, given the high level of development activity in the city, the proposed revisions are likely to stimulate the private sector's interest in the density bonus offered in exchange for participation in the program. Currently, the limited interest stems partly from its restricted geographic applicability: only projects located in the Downtown Transit -Oriented Development District (DTODD) can participate in the program. The key proposed change expands applicability city-wide: Meeting Minutes City Commission Meeting Boynton Beach, Florida ........ December 17, 2019 projects with Mixed Use High, Medium, and Low as well as Special High Density future land use classifications would be eligible in all areas where such classifications are allowed. Moreover, the program would now offer density bonus, also citywide, to developments implementing affordable housing programs with 100% affordable units, in all future land use classifications except Low Density Residential. These revisions look at the ordinance affordability prices and incomes, the single family median sale is $244,000 condominiums is $121,000 new construction is above $360,000. Ms. Matias provided some background information on the rental housing markets; the proposed revisions constitute a first step in the work plan of the staff's Housing Work Group. The longer-term approach is a comprehensive review of the Land Development Regulations that could potentially support attainable housing. Such regulations will include minimum lot sizes and non -conforming lots, minimum living area, accessory dwelling units, and parking requirements. Ms. Matras noted changing the source of income data for income eligibility determination, from the Boynton Beach Median Household Income from the American Community Survey to the Area Median Income (AMI) for the Palm Beach County as provided annually by the Department of Housing and Urban Development. The latter is commonly used in most housing programs. Increasing the fee -in lieu amounts for both for -sale and for rent units. The higher fees are intended to encourage construction of units. To further incentivize construction, the amendment proposes to increase the percentage of set- aside units designated to be workforce housing as a base for in -lieu fee if the payment option is selected. Commissioner McCray noted the City have some workforce housing project already underway, how would this benefit the City of Boynton Beach. Ms. Matras replied this would be beneficial to the City of Boynton Beach. The previous program, there are no units which have been Built with the help of this ordinance. Lori LaVerriere stated the two project Commissioner McCray is referring were the Ocean Breeze projects. Indicated the ordinance would not affect the project in any way. Mayor Grant pointed out those are not workforce housing, those are affordable housing units. Commissioner McCray stated if the change in the ordinance would not affect the ongoing projects, he was in favor. Commissioner Romelus requested clarification for the numbers for the HUD AMI and the City of Boynton Beach median household income. Ms. Matias replied for the HUD number is 60-120%. This would be $45,000 to $90,000 with Boynton Beach income, based on the American Community Survey of $30,000 to $61,000. 10 Meeting Minutes City Commission Meeting Boynton Beach, Florida December 17, 2019 Commissioner Romelus stated in the interest of understanding the surrounding real estate looks like, Boynton Beach real estate is more affordable than the surrounding area. If the staff was looking at changing from the City of Boynton Beach median household and to looking at the surrounding median house hole income, which fluctuate and changes the rate which would be placed on the application. She would like to revisit the conversation, and made clear to her, they are not increasing the threshold by making the area median income, rather than Boynton Beach median income, and because keeping the Boynton Beach median income makes it more affordable. She is seeing the changes and she does not agree with these changes. Ms. Matras indicated this was a 5 -year average. The City could lower the median household income. This would allow people to be part of the program. Commissioner Romelus stated it needs to remain as the Boynton Beach median income and not shift to the Area Median Income. Mayor Grant asked what was the difference between the Boynton Beach Median Household income and the Area Median Income (AMI). Ms. Matras replied the Boynton Beach range is $30,000-$60,000 and the Area Median Income is $45,000-$90,000. Mayor Grant indicated he was happy the City was expanding the workforce housing ordinance, outside of the TOD. The problem is he believes staff is mistaken a developers would spend $80,000 in addition to build a house. He does not believe increases the prices is a way to go; he stated the prices should remain the same. The City of Boynton Beach want workforce housing or the money. This is what happens when this is voluntary, the developer has the options. He stated for the past 10 years the Commission tried to make it mandatory, but the Commission at that time placed a moratorium on it. He was happy with expanding the zone, he was not happy with the increased rate. The real estate market and the current economy is unknown. The City needs to move forward with the mandatory workforce -housing program. If the developer uses the bonus, the City receives something. If the developer does not use the bonus, the City would receive something. In addition, the city is allowing building of thousands of units and the City has not created a system to help fund affordable housing in Boynton Beach. The reason a voluntary system, staff was under the impression the Town Square project would have workforce housing, but it does not. The main issue for multifamily, each parking space was $25,000. If they are using the surface lot, it was only $5,000. He was requesting to keep the rate the same and expand the area. Commissioner Romelus agreed with Mayor Grant, that this ordinance needed to shift from a voluntary basis to mandatory basis. She does not agree with the prices remaining the same. There should be some type of middle ground in the in -lieu -of. The fact the City has issues with the parking regulations. Staff would go back and working through the LDR Meeting Minutes City Commission Meeting Boynton Beach, Florida December 17, 2019 _ and make some changes, which would allow some changes. She agreed on certain points. She would like to see the in lieu cost increase. Commissioner McCray asked what was the median household income, that they do not have a record of the median income. Ms. Matras stated staff has the only source of increase was the census. The number which are used are reasonably used was a five year average. There is no data, which has been provided to staff. Commissioner Romelus asked if this was written into the original ordinance using the Boynton Beach Median Income, what this was being based on. Ms. Matras stated the City would go back to the America Community Survey. Mayor Grant said according to the website census.com the numbers for the City of Boynton Beach are below number was not trying to be adversarial; they are not going to take the option. Density bonus. He does not think the parking ordinance, he was not happy with increasing the rates. Commissioner Romelus wanted to propose, moving forward; perhaps part of the language should be Boynton Beach median income or AMI whichever is less. Ms. Matras stated regarding the mandatory programs, in 2019 the legislature passed a law which requires all inclusionary zoning, mandatory ordinances, the benefits which are offered to the developers must offset the cost to the developer. Palm Beach County has hired consultants, which has made those calculations. If the City wanted to move back to the Mandatory program, the City would need to hire consultants, and the program meets the new law. Mayor Grant asked if the City had kept the 2007, workforce -housing ordinance would the City need to comply with the new law. Ms. Matras said yes. Mayor Grant stated they want to entice developers to take the workforce housing program voluntarily. Whether it is the density, or to pay for that capability. He stated no one would spend an additional $40,000 per unit for workforce housing. If they need to pay an addition $50,000 for parking. He believe the City need to lower the fees, or subsidize the residences. Commissioner Romelus asked what is the balance of the Workforce trust. Ms. LaVerriere stated none. Commissioner Romelus stated what has been done in the past is not working. Deep dive in the Land Development Regulation (LDR), and make changes. When the City of Boynton Beach made changes to the LDR to allow affordable housing developers to change the parking spaces amount. Provided as an example. She agrees the in -lieu -fees are very high. If the city was trying to make affordable housing available. She does not like the in -lieu fees originally. 12 Meeting Minutes City Commission Meeting Boynton Beach, Florida December 17, 2019 Mayor Grant stated they are not trying to be adversarial with developers, they city is trying to entice them. Unless it is a benefit and it feels good, the developer would not take the option for the workforce housing. Mayor Grant stated he would rather have something, than nothing at all. Stated the number are too high, they would have had that density bonus. The fixed the parking ordinance to allow for the lower units. He does not think the parking ordinance could get any lower. He was not happy with the increase in the rates. What is the point of doing something if it was not going to be used? Commissioner Romelus asked staff to provide the justification for the numbers. Ms. Matras explained this was based on the affordability gap. However, when these calculations were done three years ago, there was a portion of the gap to be funded. Ms. Matras would provide additional information to the commission. This was a policy decision by the Commission. Mayor Grant stated with those calculations there should also information of what would it look like. The reason why he was in favor of lowering it, was because it could be increased. Commissioner McCray suggested going back and bring back the simplest form. He could not vote on this item. Mike Rumpf, Director of Planning and Zoning noted this is not a perfect science, nor was it easy. Staff tried to walk a fine line of acceptability. When the City originally looked at having a mandatory ordinance, the economy was recovering. Then it was suspended again, if it was put in place at that time, it was a chance the City would have pushed the developers to other community. They need to look at potential costs. There is a table from other communities. Staff would back with numbers and comparison table. Commissioner Romelus would like to see the comparison chart of the in -lieu fees. Mayor Grant asked to bring back what the County has done, since Palm Beach County has a workforce -housing program. How much money has the County received, how many units built, and their rate. Commissioner Romelus stated she would like to see the comparison chart from other municipalities. Mayor Grant opened to public comment. Michel Simon, CRA Executive Director, 714 Hillcrest Road, stated this was a very important ordinance. This has been made very confusing and complex. There are some major points you need to remember. The most important thing was to make it citywide and make it available to anyone who are already doing 100% of affordable units. The concern about AMI or the HUD which is the industry standard. He suggests using the 13 Meeting Minutes City Commission Meeting Boynton Beach, Florida December 17, 2019 ........ ......- ........ ........ HUD, which is the standard for CDBG and SHIP programs. All the affordable housing program uses the AMI of your county. You may think that you are lowering by using this survey and using the 30-60% of the median income, that range is already covered, in the AMI that HUD uses of the County, you reduced the amount the people who can get this help. You want that because you are lowing the median income , that range is already covered in AMI, which HUD uses in your County, you are reducing the amount of people who can get the help, the $60,000-$91,000 individual you could get into a home, or rental, those people are not going to get the assistant. If you go with the City of Boynton AMI which is clearly lower, it was a disadvantage. He would recommend using the HUD. The in lieu of is getting confused, explained if a developer want to add some units to their downtown, the developer get the density bonus, they get to add 20 units to a 100 or 80 unit complex, or they can keep that market by paying the fee the City set up, which for homeownership would be $82,000 into the fund. Mr. Simon explained the $82,000, if the units are not built on the site; the money is to help build more affordable housing. The reason why the County number is $160,000 is that there are no lots available for $160,000. Having less money in -lieu -of doing the affordable housing does not help go buy more affordable housing. In the case of rental, it is $36,0000. If you as the developer are buying and building an apartment complex, the developer would not want to pay for land more than $24,000 per door. If that unit is in- lieu -of and the developer does not want to build workforce in his building, the developer wants to pay the city to use it somewhere else. The $36,000 is the number, which would be used for the one door. What does it take to get into affordable housing? If you are building rental what is the cost per door? The minimum contribution in -lieu -of, if they do not want to do it, to do it somewhere else, the money should be done other than down payment assistant. Mr. Simon stated the City has 100% affordable housing complex within 30-90 days, if they cannot get the density bonus, the City is saying they do not want to do it. The city should go with the HUD standard. Mr. Simon stated he was very passionate about the affordable housing. It is very simple; do not get into the weeds. Lori LaVerriere, City Manager, suggested to have a meeting with a workforce group to continue the conversation. It is not a simple issue. Continue the conversation before the second reading. Commissioner Penserga asked if Mr. Simon was part of the workforce group. Commissioner McCray thanked Mr. Simon for the clarification. Motion Commissioner Romelus motion to move and accept the ordinance as written. Motion seconded by Commissioner McCray. Clerk Gibson called the roll, the vote was 4-0 (Vice Mayor Katz was absent) Mayor Grant requested an explanation of affordable, workforce, subsidized housing. 14 Meeting Minutes City Commission Meeting Boyn­11111ton Beach, Florida December 17, 2019 ........ ......... Commissioner Romelus agreed with Mayor Grant, the City need to build a campaign explaining the difference programs. Requested to work with the marketing staff to brand and rebrand the city. 9. CITY MANAGER'S REPORT A. Announcement concerning the implementation of Bids & Tenders Contract Management and E -Bidding Software by Eric Marmer, Senior Buyer. Eric Marmer, Senior Buyer, the City is implementing Bids & Tender an all-inclusive E - Procurement Platform recently purchased and budgeted for in Fiscal Year 2020. The platform will allow staff to administer the procurement of goods and services that are bid by the City and create efficiencies. The software would allow staff to track and post submissions, review Certificates of Insurance, review contract spending and run report data through one centralized solution. Mr. Marmer provided an overview of the e - procurement, process. He stated the software has four main components: the e -bidding portal, the bid evaluation module, the contract management module, and the vendor performance module. The intended result of this is improve ability to manage the entire process through one centralize solution: posing bid opportunities electronically, Way is the City do this, the city policy state that purchase over a certain amount must have a bid, portal, we hosted system provides management for the bid posting process. Bid evaluation, staff would not need to. See through, not mailing, all online, public access. Contract management module, ERP integration, monitoring spend super contract, management of contract in a central location for the entire organization. Allow an automated process to capture the required information. Each of these portals will allow for improved Customer Service for both our vendors and City departments. January 6th would be the first solicitation. Commissioner McCray asked about the process. Would this do away with employee overlooking the evaluation. Makes the process more efficient. Ms. LaVerriere stated this would not eliminate any positions. Commissioner wanted to make sure the human element was not taken out, having someone other than, a machine looks over the evaluation. Mr. Marmer stated there would still be evaluation committees. Mayor Grant indicated he was excited for this program. Asked how we reach out to become vendors. Could the economic development team implement a training program to the public? After the implementation in March, the City should reach out to the vendors and provide an educational event. Mr. Marmer was looking at having a run report to capture data. Mayor Grant stated information would capture how much money spent on a specific vendor. 10. UNFINISHED BUSINESS - None 15 Meeting Minutes City Commission Meeting Boynton Beach, Florida 11. NEW BUSINESS December 17, 2019 A. PROPOSED RESOLUTION NO. R19-169 - Accept land donation from Catherine M. Speth Trust. Motion Commissioner McCray moved to approve proposed Resolution No. R19-169. Commissioner Penserga seconded the motion, which unanimously passed. B. At the December 3rd Commission meeting the City Commission requested an agenda item to discuss the possibility of changing the Commission meeting start times to an earlier time. Mayor Grant stated the Vice Mayor suggested 5:30pm. He stated many people are released from work at 5:OOpm. He suggested 6:OOpm. Commissioner McCray stated with the election coming up in March, this should be done after the election is held. Mayor Grant stated the calendars are being made for next year; therefore, the vote is being taken now. Commissioner Penserga stated the deal is to make an impact, suggested 5:30 pm to make an impact to the meeting. He believed a 30 -minute change was not much of a change. Commissioner Romelus was fine with the start time at 5:30 pm Mayor Grant asked if the CRA meeting could be changed as well. Motion Commissioner Romelus moved to approve the change in Commission and the CRA start time from 6:30 pm to 5:30 pm. Commissioner McCray seconded the motion. Vote 3-1 (Mayor Grant dissenting, Vice Mayor Katz absent) 12. LEGAL A. PROPOSED RESOLUTION R19-170 - Establish by Resolution the District Energy System (DES) rates, fees and charges for chilled water service. 16 Meeting Minutes City Commission Meeting Boynton Beach, Florida December 17, 2019 Mayor Grant read the proposed Resolution No. R19-170 into the system by title only. Mayor Grant asked for the rate. Colin Groff, Assistant City Manager stated the rates are found in the resolution. There are five different parts for Chilled Water. BTU, energy units, measures chilled water. The way in which this is measures, the temperature of the water going in and the difference of the temperature of the water coming out. There is a based rate in chilled water is the amount that the owner of the building say they want. If the owner requested 100 tons, they would pay for 100 tons as a base rate. Whatever is used over that tonage the owner would pay a consumption fee. If the owner use less than 100 tons, they would pay the 100 ton as a base rate. This is the base rate. There is a part of the rate considered a differential, If the city sends the water at 42 degrees and send it back at 46 degrees, it is ok. If the City send the water to the owner at 42 degrees and they send the water back at 49 degrees. The customer would pay a differential between 48 degree to 49 degrees. How this was calculated, staff looked at what it would cost for an inexpensive it would cost for a building. The City wanted to make sure the rates they would pay for their own system. These rates are going to be less expensive, than if they were doing it for themselves. Mr. Groff provided some examples some of the rates and how it was calculated. This information provided in the backup. Mayor Grant asked if the first customer would be the City of Boynton Beach. Mr. Groff indicated it would be the Cultural Center. Indicated staffed has reached out to the private customers. Commissioner Romelus asked about single-family homes, what they would need to do to get on the system. Mr. Groff stated it was not feasible to use in a single-family home. This would be used for commercial buildings, as well as apartment building. These rates would pay for the utility, cost and provide a return back to the utility. Mayor Grant indicated there is a $25,000 connection charge. Mr. Groff stated this would pay for the meters; these meters were complicated with sensors and computers. Each individual customer would have his or her own contract. If you are a building, they could save money. Commissioner Penserga stated if you were a building, you could save money. Groff stated yes. Commissioner Penserga asked where the city stands in comparison with other plants. Mr. Groff noted there are not many of these systems. The City looked as other utility and the City is in line with what other municipalities are provided, maybe a little lower that the other municipalities. Mayor Grant asked if a customer wants air conditioning and a different customer wants heat, could the city provide both. Mr. Groff responded the City was being designed for Chilled water, there is a waste heat component, but the City was not using it at this time, in the future, the City could utilize the heating module. In the state in South Florida, the 17 Meeting Minutes City Commission Meeting Boynton Beach, Florida waste heat was not economical power. December 17, 2019 Staff was looking at using the waste heat to create Mayor Grant asked if someone in the private community wanted to have heat. Mr. Groff stated the customer would need to have a separate heating strip. Commissioner Romelus asked about the electric heat system, if it would be connected through FPL. Mr. Groff said the electric strip would be on the power unit, connected to FPL. Mr. Groff looked at the City building; they do not believe they would need to have heat. He believed staff could keep the temperature at 80 degrees. Ms. LaVerriere stated this would be on the regular FPL bill. Motion Commissioner McCray moved to approve. Commissioner Romelus seconded the motion, which unanimously passed. B. PROPOSED ORDINANCE NO. 19-043 - SECOND READING - Approving the abandonment of an FP&L utility easement within the Ocean Breeze East development, located at 100 NE 7th Avenue. Applicant: Lewis Swezy, Ocean Breeze East Apartments LLC. Shana Bridgeman, Assistant City Attorney, read proposed Ordinance No. 19-043 into the record by title on second reading. Motion Commissioner Romelus moved to approve. Commissioner McCray seconded the motion with comment. Noted he was proud of this project. Clerk Gibson called the roll, the vote was 4-0 (Vice Mayor Katz absent) Mayor Grant requested Mr. Collin Groff to contact Jay Wheeler, President for Underground Refuse Systems, Inc. In regarding to an underground, refuse system for the downtown project. He explained it was an underground containment and collection system for solid waste. There was a Consensus. Mayor Grant asked for a recommendation for the senior advisory board to work with the mental health commission/committee. The City is getting an assistive living /memory care facility, as the population is aging. The City need to be more cognizant of resources for memory diseases, and the best practices of dealing with these diseases. Meeting Minutes City Commission Meeting Boynton Beach, Florida December 17, 2019 Commissioner McCray asked if Mayor Grant wanted the Senior Advisory board to work in partnership with the Mental Health board. Mayor Grant noted he would like to have a recommendation from the Senior Advisory board, and ask the mental health committee to help them. Lori LaVerriere, City Manager inquired if the Mayor would like to address the Senior Advisory board with his propose the concept. Mayor Grant agreed. Consensus for the Mayor to speak with the senior Advisory board. Commissioner Romelus requested to be placed on the next agenda to approve travel for one night for Orlando, Florida. Commissioner Romelus was invited to be a speaker at a conference. There was consensus. 13. FUTURE AGENDA ITEMS A. Quarterly Census updates by Laura Lansburgh, Marketing Manager: February 18, 2020 B. Staff to bring forward maintenance contract with private partners for Joe Crowder Dog Park - January 7, 2020. C. Discuss Local Septic Tank Inspection Program - February 18, 2020 D. Discuss Fine Free Program for City Library - January 21, 2020. E. Discuss City Manager's evaluation and compensation. Present salary survey as requested - January 7, 2020. F. Discuss purchase and sale agreement for Nichols property - February 18, 2020. G. Mayor Grant would like to invite the Central Palm Beach Chamber to a future Commission meeting to discuss their membership benefits - March 3, 2020 H. The Mayor requested data on Recreation and Parks programs and attendance. Staff will provide report - January 21, 2020 Consider Vision Zero Resolution - TBD J. Discuss Opportunity Zones - Task Force - January 7, 2020 19 Meeting Minutes City Commission Meeting Boynton Beach, Florida December 17, 2019 14. ADJOURNMENT Motion There being no further business to discuss Commissioner Romelus moved to adjourn. Commissioner McCray seconded the motion. Vote The motion unanimously passed. The meeting adjourned at 8:36 pm. (Continued on next page) Meeting Minutes City Commission Meeting Boynton Beach, Florida ATTEST Crpfstal Gibson, MMC City Clerk ueenester Nieves Deputy City Clerk 21 December 17, 2019 CITY OF BOYN3PN BEACH r - Steven B. Grant Commission stina Romelus