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Minutes 02-08-00 MI NUTES OF THE PLANNING & DEVELOPMENT BOARD WORKSHOP HELD IN COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA, TUESDAY, FEBRUARY 8, 2000 AT 8:00 P.M. PRESENT Lee Wische, Chairman Pat Frazier Mike Friedland Steve Myott Maurice Rosenstock Larry Finkeistein. Voting Alternate Robert Ensler, Voting Alternate Quintus Greene, Director of Development Mike Cirullo, Assistant City Attorney Mike Rumpf, Planning & Zoning DirecTor Hanna Matras, Economic Research Analyst Lusia Galav, Senior Planner Dick Hudson, Senior Planner ABSENT J. Stanley DubS, Vice Chair Woodrow Hay ALSO PRESENT James LaRue Gary Price Mohsen Saleh OPENING The workshop meeting convened at 8:05 pm. for the purpose of revie~ng the City's EAR-based Amendments to the Comprehensive Plan as presented by LaRue and Associates. Mr. Rosenstock said that he s aware that other cities in the Country chalrge for abandoned property He feels that when the City is dealing with a nation.~l chain w th mil ions and mil Lions of dollars and the City asked this national chain ~o place Landscaping around their build ng, they gave the Cty a hard time. Aisc w~(~n the City requested that Wal-kMart change the color of their building and no1 build a "gray box", it was a tough battle to get them to agree. Mr. Rosenstock this lacks the integrity for which Wal-kMart is known and said it is a rn principle not to ask them to pay for the abandoned Property. Mr. Rosl reauested that the City Attorney research what is being done in other loc Florida and throughout the Country regarding parcels of land that af abandoned to private enterprises and private adjoining landowners. Mr~ Rosenstock asked for a consensus from the Board to ask t commisSion to instrUct the Planning DePartment to do research to det~ elt that [ter of .~nstock tiOns in being le City mine if WORKSHOP MEETING MINUTES PLANNING & DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA February 8, 2000 the City could receive some remuneration for these parcels. Also, Mr. Rosenstock would like included i~ the project land that the City owns, but is no longer using. There may be other uses for these pieces of land, such as Focket parks. Mr. Myott agreed with Mr. Rosenstock and liked the idea of having pocket ~arks. He would like this included in the Visions 20/20 Plan or some other ty~pe of program to at least be able to sell this land. There was a consensus amor~g the ' t members to proceed with Mr. Rosenstock s reques. Overview by Mike Rumpf In 1989 the City adopted its first Comprehensive Plan following enactmentof the Local Government Comprehens ve Planning Act which was enacted by th~State n 1985. Al Comprehensive Plans must meet certain minimum critelia as established in Chapter 163 and in the F orida Admin strative Code. The law also determined that the Plan must also be reviewed for performance and accomplishments at certain times. In 1996, the City evaluated its Comprehensive Plan with the assistance~ of an outside firm. Thi~ was an assessment of the status of the plan, a reviewI of the original assumptions and accomplishments and an overview of modifications that are needed to bring the Plan up to current State law. This Evaluation Ap~praisal Report was called the "EAR". Now, the EAR Based Amendments m~st be incorporated into the Comprehensive Plan, which in effect would create la new Comprehensive Plan. The amendments to the Comprehensive Plan are n~ade i~ accordance with recommendations and findings of the EAR, which brings us to this point tonight. Approximately one and one-half years ago the City contracted with LaRge and Associates, a frm that has performed various Comprehensive Plan eval.~ations throughout the State. Staff reviewed the Comprehensive Plan with the E~R and came up with almost 500 tasks that were necessary to bring the Plar~ up to current level. Mr. Rumpf pointed out that the Comprehensive Plan over time did not dndergo routine maintenance and that is why there are now 500 tasks necessary to update the plan to an acceptable level. FUTURE LAND USE ELEMENT (Jim LaRue) Mr. Jim LaRue took the podium and introduced the other two members Ipresent from h s firm. Mr. Saleh performed the transportation work for the Plan ~and Mr. Price did the capital improvement and conservation aspects of the Plan. Mr. LaRue stated that the changes made to the Comprehensive Plan are consistent 2 WORKSHOP MEETING MINUTES PLANNING & DEVELOPMENT BOARD February 8, 20,0~ BOYNTON BEACH; FLORIDA with the EAR. The Plan also includes the new School Siting Statute cha~nges and the Intergovernmental Coordination. Some of the salient changes[were pointed out as follows: · / The traffic circulation element is now referred to as the transportation element. ,/ Certain changes are corrections of policies that were not met because ~ time or date was not met. | ¢ The Intergovernmental Coordination Policy ~s now referred to a~ the Department of Environmental Protection. · / Housing strategies were addressed by utilizing the Visions 20/20 Plan. v' Consideration was given to beautification incentive programs and the date for non-conform ng uses was extended. . ¢ Satisfaction of the State law with regard to spraw, nfill and mixe(~ us6 s was met. ,/ New sign policies were adopted to require review and modification o signs and billboards. An action date of 2002 was recommended. · / New funding strategies were looked at for the housing element. · ,' Historic preservation was included and a new action date of 2£ )2 for preparation of the historic ordinance and the establishment of an a visory design committee was set. Mr. LaRue pointed out that other land use changes could be addressed wi ~en the comments tc the Plan are returned by the State. Mr. Rumpf reviewed the map changes with the Board on the map displ~ /ed on the overhead screen. CONSERVATION ELEMENT (Gary Price} Mr. Price assumed the podium to present his portion of the EAR revi included the utilities element and sanitary sewer sub-element. The proposals have been recommended: v' The Master Plan will be updated every year instead of every five year.. Mr, Rosenstock inquired if the specifications for sanitary sewers are 90 per day per capita and was informed this was correct. Mr. Rosenstock any check was done to determine the City's capacity in terms of gro~ Price said that the Utilities Department informed him that the City's I gallonage per day has been reduced from 36 million gallons to 32 millior per day and they project that this would go lower. The same is true with water usage. ~w that Ilowing gallons ;ked if h. Mr. Jild-out ;tallons )otable 3 WORKSHOP MEETING MINUTES PLANNING & DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA February 8, 20Q0 · ,' The City will extend its sanitary sewer facilities outside the City limits in a systematic fashion within the district up to two (2) miles to be paid for by the developers. ~ Mr. Rosenstock said he had concerns about this item and that it ShOL~ld be addressed further. · / The drainage sub-element has been renamed Stormwater Management Sub- element. · / The C ty shall continue to monitor its drainage chart system fees to insule that new development pays ts fair share. / ,/ The City shall contin[~e to enforce the Land Development Regulationsjwhich require that stormwater, storage and recharge potential of properties snail be retained and enhanced where possible. · ,' The potable sub-water build-out has been changed from 36 million to 32 million gallons per day. · ,~ The Plan will be updated and revised as needed upon projected ~lrowth. Previously it had been five years. / ,/ The City shal continue to cons der options to implement water conversation. -/ The City will implement a mandatory rev ew for a recycling program far sol d waste. · ,' The City will continue to encourage City employees to participate in rE cycling programs. ,,' By 2002 the City shall develop a method by which illegal dumpsites will be prioritized for clean-up efforts. Mr. P, osenstock said that the limits for solid waste are 7.2 pounds per, ay per cap ta and asked if this capacity has been met. Mr. Price said that the ( ity has an Intedocal Agreement with the County's So d Waste Authority and the City is mandated to work with them on programs to reduce solid waste. Mr. Pr ;e was not sure if a certain amount has to be met. Mr. Rumpf was not certair of this figure either. Mr. Rosenstock asked if the flow is mon ~tored and Mr. Rumpf said that th Public Works Department momtors the C ty flow. Conservation Element (Gary Price) · / The City will continue to review and monitor occupational licer ~es for businesses categorized as users of potential groundwater contaminar s. ~' The City will continue to enforce Land Development Regulations cc lsistent with the Treasure Coast Regional Planning Council relative to the management of hazardous waste. 4 WORKSHOP MEETING MINUTES PLANNING & DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA February 8, 2000 · / The City will maintain local surface water quality equal to or better than existing levels for recognized pollutants and conserve and protect the q uality and quantity of waters that flow into the Intracoastal. · / The City shall continue to eva~uate the street-sweeping program everiy two years. v' The City shall support the widening of Boynton Inlet with the intent to inorease flushing and minimize the accumulation of sediments and pollutants. v' The City shall modify and enforce regulations that preserve existing non- exotic trees and the removal and replacement of those trees shall be discouraged. ,/ Preservation will be encouraged. -/ The City shall continue to require at least 50% of all required site vegetation be taken from the desired vegetation species listing as a condition of development or permit approval. Mr. Finkelstein noted that Section 4.7.3 states that the City shall contii~ue to examine the feasibility of mp ementing a least one xeriscape demonstration project and wanted to know how long it would take to investigate the feas I~ ty of doing a project? Mr. Rumpf replied that he contacted the appropriate staff in this ares, an( it was determined that there wasn't a great impetus in moving forward with this. Mr. Rosenstock felt that the Comprehensive Plan is like a "wish list" of thi gs the City should be doing and that the State of Florida has done nothing to fc ce the municipalities to implement the plans and Mr. LaRue agreed that ti' s was correct. Recreation and Open Space Element ¢ Bike facilities by 2002 shall be monitored as part of an ongoing main1 .mance effort and that deficiencies must be corrected within 18 months. ¢ Private sponsorship of bike racks will be explored if City fun ling is inadequate. ¢ Future parks and applicable facilities shall be designed barrier free in accordance with ADA standards, if funds are available, at the rate )f three parks per year. ¢ The level of service standards for neighborhood, district and ott' .~r park facilities have been made advisory as opposed to mandatory. ¢ The lighting design for parks shall minimize impact on adjacent res fences and shall be compatible with adjacent property owners. ¢ The City shall make regular inspections of City parks and facilities an, initiate prompt repairs. The C tY shall continue to enforce the land development regulations r~quiringL the dedication of lakefront park sites in reSidential deVe opments. 5 WORKSHOP MEETING MINUTES PLANNING & DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA February8,2000 Coastal Manaqement Element The City will investigate the completion of phases two and three ef the downtown stormwater mproven~ent project, and install stor~water pretreatment devices, where financially appropriate. The City shall continue to support the existing consolidated efforts of the Lake Worth Lagoon Ecosystem Management Study Area and Committee. The City shall continue to support and develop educational programs, enhancements and proper maintenance of the Mangrove Nature Trail and Nature Center in the mangrove hammock at the end of Boynton Beach Boulevard. ~v rt The Oity shall annually update the 1996 Historic Site Survey with new o hy sites eligibie, for preservation. This used to be done every five years. Two new objectives have been added as follows: By 2015 the City, in a joint City/County effort, shall establish a public/~)rivate planning initiative to guide post-disaster activities. By 2015 the City shall establish a public/private initiative that ~btains assistance ~n the event of possibly overwhelming demands on public service during the post-disaster redevelopment activities. Capital Improvements Element The capital improvements element encompasses the sanitary sewer, ~otable water, solid waste, drainage, parks and funding therefore. Some of these had previously been reviewed when the utilities element was discussed. One of the main objectives being recommended is as follows: The Cty shall ensure additional public access to recreation sites pr~oviding parks and recreation facilities, using current population data and projections. There were a series of studies done having to do with analysis of part~ needs and the tables included in the support document will become part of the Plan. Mr. Rosenstock inquired about provision, 8.7.2 that states the City shall oontinue to provide/coordinate with the Town of Ocean Ridge via the on-going ag~ feement with regard to water and sewer hook-up: Mr. Rosenstock asked what the current agreement says and what the State and County statutes provide for th( City to charge for those services. Mr. LaRue said the City could charge more, but there is a limit and currE at 25%. Mr. Rumpf was not certain what the City was charging Ocean Ri the western unincorporated areas are being charged at the 25% rate. 6 ~tly it is Ige, but WORKSHOP MEETING MINUTES PLANNING & DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA February 8, 2000 Transportation Element Mr. Saleh asst~ reed the podium and said he would discuss some of the highlights of the policy changes that have been made. 1. When the traffic circulation element was changed to transportation element, this was based on the realization you cannot build out of congestion arid that traffic congestion has reached epidemic proportions. There is a shif~ from building more roads and widen ng existing roa(~s to doing more wi[h the infrestructure and pavement resourees that already exist. 2. Flexibility to accommodate new modes of transportation was Iookedl at as follows: · The C ty shall coordinate with FDOT the Treasure Coast Regional ,,P, lann ng Council and Pa m B,,each county regarding the designation of Spec al Transportation Areas ,This policy was not changed/and is flexible to accommodate the City s redeve opment effort and pr(~mot ng infill development. · Within three years of the Plan adoption, neighborhood circulation I~atterns shall be monitored and the needs for traffic calming and safety Irelated read improvements will be addressed. Mr. Rosenstock inquired if the City knew its road capacity and its current usage? Mr. Saleh replied that in res der{rial areas where roads are experiencir~g high speed traffic, this is where traffic-calming measures need to be employed. Mr. Saleh said they did not have the count for the local roads. Mr. Rumpf stated that counts on certain streets Rave been performed for specific reasons, but it is not done on a regular basis. 3. Demand management solutions are needed to provide for other m~des of transportation besides automobiles and this has been re-written. I. 4. The City by the year 2002 will modify and enforce regulations tolinclude access management criteria, such as establishing minimum spacing between driveways and median openings, as well as requirements for exclu=;ive turn lanes and intersection signalization. 5. The City, in conjunction with the recommendations from th, Redevelopment Master Plan, shall develop "gateway" treatments cross street locations and facility entrances to the City, as well neighborhoods. 7 20/20 tt major ~s older WORKSHOP MEETING MINUTES PLANNING & DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA February 8, 2000 Mr. LaRue said that if any Board member notices any errors to please highlight the error and give it to Mr. Rumpf so that they could be incorporated into the plan, such as grammar and spelling errors. it is expected that the comments from the State would be received within 30 to 60 days and this will provide enough time to address those changes p~ior to presenting the Plan to the City Commission. Mr. Finke stein inqu red if Seacrest Scrub was a finished site and Mr. Rumpf said that it is. Mr. Fir~kelste n said that the provision in the Plan that provid~_s for finishing the Seacrest Scrub should be eliminated. Mr. LaRue would follow through on this. Mr. Finkelste n questioned the basis of objective 8.2.3 that provides that t,~e City w 11 inform the Bethesda Health Care Corporation of the growth plans of tqe City and the major factors influencing economic and redevelopment growth'~ Mr. LaRuesaid this came from the original plan. Mr. Rumpf replied that the original requirements were that the City iden~fy the major entities in the City that would be impacted by City actions arid population growth. Mr F nkelstein a so noted that objecbve 6.4 prowdes that subsequen , ) plan adoption, adequate sites for mobi e homes are perm tted m all areas of : e City where single family detached dwellings. Mr. Finkelstein asked if there is a facant lot in Hunter's Run, could he put a mobile home on the lot? Mr. LaRue reminded members that there were State requirements and where this came from. Discussion on when to hold the next workshop ensued and it was det( 'mined that after the comments were received from the State, another workshop should take place. Mr. Rumpf said he would report to the Board as soon as heceives the comments report from the State. Mr. Rosenstock inquired what the response time the City has once its)ceives the comments from the State and was informed the City has 60 days to~spond, which in effect means to adopt or not adopt the changes. Clos n.q Mr. Rumpf said the City is beginning a new era and there is a new com~ to better manage the Comprehensive Plan. What has been presented t( specifically in response to necessary updates. Currently there are only guidelines in the Comprehensive Plan with regard to Visions 20/20 an. amendments may be appropriate. If the County adopts the School Con( Plan, the Comphrensive Plan will also have to be amended. 8 his is fitment ~ight is eneral future Jrrency WORKSHOP MEETING MINUTES PLANNING & DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA February 8, 200{) There will now be "sector planning" in the City, which is a new and m6dern concept of planning. Hopefully, the Greenways will be included at some point in the Comprehensive Plan. ~ Finally, when the new census data comes out, the Plan will also be updated,i Mr. Friedland inquired about the signage. Mr. Rumpf stated that two new S ~nior PlannerS have been added to staff and they should be able to address sot le of these projects. Adiournment There being no further business, the workshop properly adjourned at 9:15 p.ffn. Respectfully submitted, Barbara M. Madden Recording Secretary (two tapes) 9