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Minutes 12-19-19 City of Boynton Beach Education and Youth Advisory Board Meeting Held on December 19, 2019. At 6 PM at Intracoastal Park Clubhouse 2240 N. Federal Highway, Boynton Beach, Florida Present: Greg Murphy, Vice Chair Sherrie Claude, Board Liaison Shaquira Young Lori Wilkinson Chevette Gadson Francoise Calixte-Dieuvil Kevin Duterval Absent: Carla Colebrooks Dr. Vinola Rada Dr. Tiffany North, Chair I. Call to Order Chair Murphy called the meeting to order at 6:07 p.m. II. Pledge of Allegiance The members recited the Pledge of Allegiance to the Flag. III. Approval of Agenda Motion Ms. Gadson moved to approve the agenda. Ms. Calixte-Dieuvil seconded the motion. The motion unanimously passed. IV. Announcements/Presentations/Correspondence None V. Public Audience None Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida December 19, 2019 VI. New Business A. Approval of Minutes of October 24, 2019 Francoise Calixte-Dieuvil noted a typo in the spelling of her last name. Ms. Claude noted at the bottom of page one, speaking about Vice Chair Murphy being a lifelong resident of the City, the sentence should read "S-he-He works with the school district . . .," and the last paragraph and last sentence, should read Ms. Claude will send out an email indicating the hours that volunteers are needed for . . . she cautioned due to the Sunshine Law, they should not have co reply all. Motion Ms. Wilkinson moved to approve the minutes as amended for October 24, 2019. Ms. Gadson seconded the motion. The motion unanimously passed. B. Bob Borovy Student Citizen of the Year Award Ms. Claude advised the award application is on the website. Students can go to City's website and upload the documents. She requested the members think about who would serve as judges, noting there are usually three judges including last year's award winner. Last year, Kevin Homer of Boynton Cares and Jeanne Heavilin from Sister Cities judged. A judge could also be a resident. Ms. Claude will send a letter to high school guidance counsellors in January so they could make the students aware of the award. The Board could also create a flyer if desired. Ms. Claude requested the members let her know of anyone they could think of that would be willing to serve as a judge. The deadline is March 31St VII. Old Business A. Outreach Vice Chair Murphy commented there had been discussion at the last meeting about outreach and the members attending School Advisory Council (SAC) meetings to promote the Education and Youth Advisory Board. He acquired the information, but did not forward it to Ms. Claude. He agreed to do so before the January meeting so it could be put on the agenda. If anyone else has information about other organizations or meetings that are educationally or youth related the members could make a presentation to in order to get the Board's name out there, to let the Board know. It was important the public knows that the Board is active and is trying to assist the community. Members can forward the information to Ms. Claude or bring it to the January meeting. 2 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida December 19, 2019 B. Fundraising At the last meeting, the Board discussed fundraising at the Holiday Parade, which did not come to fruition this year. Members were encouraged to bring fundraising ideas to the January meeting to discuss. In the past, the Board held a Pound class event, similar to a Zumba class. The Board has learned over the last few years, to have small concise fundraising events lasting a few hours. They started to plan a breakfast, but it was difficult to plan because of the Sunshine Laws and they could only plan the event at the meetings. The Board has also held Shred-a-Thons. They held cookie sales at the beach, and sold chips and sodas and water at the holiday parade and other City events. The activities get the Board's name out there, but the events do not make a lot of money. Ms. Wilkinson offered to ask about another exercise class, which did result in making $400 or $500. They only need 25 people to hold the event, and she could see if the instructors would donate their time, it is an easy event. They also held a raffle at the Pound event and held a social cocktail hour at Blue Martini. The latter event raised $500 or $600 dollars and turned out well. Ms. Wilkinson agreed to check with the Pound instructors. A suggestion was made to create a website to donate and help with events. Ms. Wilkinson is involved in Artigras in Jupiter. Artigras is a juried art festival. The last she heard, the organizers were looking for people to sell soda. They need four people at the soda booth for the entire two days of the event, which would be held on President's Day weekend and they will pay$500. Ms. Wilkinson agreed I find out if they still needed people to man the booth. They need five people for four shifts and the shifts are four and five hours. The organizers are looking for non-profits. Ms. Wilkinson agreed to send Sherri the information. Members were asked to bring suggestions to the next meeting. C. Grants Vice Chair Murphy noted Dr. North has access to the City's Grants Coordinator. He had no information to report. VIII. Future Meeting Dates: January 23, 2020 February 27, 2020 IX. Adjournment Motion Ms. Wilkinson moved to adjourn. Ms. Gadson seconded the motion. The motion unanimously passed. The meeting was adjourned at 6:24 p.m. Catherine Cherry Minutes Specialist 3