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Minutes 06-22-99 MINUTES OF THE PLANNING & DEVELOPMENT BOARD MEETING HELD IN COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FEORIDA, ON TUESDAY, JUNE 22, 1999 AT 7:0~] P.M. PRESENT Lee Wische, Chairman J. Stanley DubS, Vice Chair Pat Frazier Mike Friedland Steve Myott James Reed Maurice Rosenstock Frances Cleary, Alternate Woodrow Hay, Alternate Michael Rumpf, Director of Planning ~ Zoning Mike Cirullo, Assistant CityAttorney I. Nancy Byrne, Acting Director of Development Hanna Matras, Economic Research Analyst 1. PLEDGE OF ALLEGIANCI= Chairman Wische called the meeting to order at 7:00 p.m. and led the Pledge of Allegiance to the Flag. 2. INTRODUCTION OF THE BOARD MEMBERR Chairman Wische introduced the Board Members, Assistant City Attorney, Mike Cirullo, Nancy Byrne, Acting Director of Development, Hanna Matras, Economic Research Analyst and Mike Rumpf, Directo~ of Planning and Zoning. 3. AGENDA APPROVAL Chairman Wische called for a motion to approve the Agenda. Motion Mr. Rosenstock moved to approve the agenda. Vice Chair Dub~ seconded the motion. Motion unanimously carried. 4. APPROVAL OF MINUTES Chairman Wische called for a motion to approve the m~nutes of the June 8, 1999 meeting. Motion MEETING MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA JUNE 22, 1999 Vice Chair Dub~ moved that the minutes of the June 8, 1999 meeting b~ MOtion seconded by Mr. Rosenstock. Motion carried 7-0. Chairman Wische announced that a letter had been received from Supercenter requesting a postponement until July 27, 1999. Chairman V~ when ~he Jtem comes upon the Agenda; the Board will be asked to al postponement. Chairman Wische distributed [he letter to the Board men requested that the Recording Secretary place it in the record. approved. Val-kMart ;che said irove the DerS and COMMUNICATIONS AND ANNOUNCEMENT,~ A. Planning and Zoning Report Final disposition of the June 8, 1999 Planning and Development Board meeting agenda items. Mr. Rumpf reported the following took place at the June 15, 1999 City Cc nmiss~on Meeting: (a) (b) (c) ABC Fine Wine and Spirits site plan was approve any changes to the conditions. /~n Ordinance was adopted on second reading amc Plan Use Development Code to implement the standard to 40' from 50' for dghts of way. Mary Wyatt Abandonment Ordinance was approve reading. Mr. Rumpf concluded his report and there were no questions. Chairman Wische announced that Commissioner Bill Sherman was prese audience. without ding the ~in~mum on first in the 6. OLD BUSINESS None 7. NEW BUSINESS A. APPEALS 2 MEETING MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA JUNE 22, '1999 Community Desiqn Plan Appeal Project: Agent: Applicant: Location: Description: Wal-kMart Supercenter Kevin M. Roberson, Kimley-Horn & Associates J. Robert Bray, Assistant Vice President of Real Estate Wal-kMart Stores East, linc. Northwest corner of WincheSter Park Boulevard and Boynton Beach Bol levard Request approval to appeal the C~ Design Plan, Chapter 9, Sect/or allow overhead doors located on E of the proposed commercial/retail that face Knuth Road and Wincht Boulevard. mrnunity 11.J to evations building ~ter Park Chairman Wische noted a letter had been received requesting a postpone~nent until July 27, 1999. Mr. Rosenstock said that this Board had previously comn~ented on stores in this particular location and inquired if they are basically compl~ing with abandoning the "shoebox syndrome" and asked if that was the reason for the postponement. Mr. Rum pf said it was. Staff generated approximately 50 cor ments at the conclusion of the plan review meeting last week. Motion Vice Chair Dub6 moved that the Board postpone the approval to appeal the C mmunity Design Plan of the Wal-kMart Supercenter located at the northwest corner of Winchester Park Boulevard and Boynton Beach Boulevard until the July 27, 1999 Planning and Development Board r~eeting. Motion seconded by Mr. F~o~enstock. Motion carried 7-0. Chairman Wische asked Assistant City Attorney Cirullo if separate motions were necessary on each item. Attorney Cirullo suggested separate motions. B. SITE PLANS New Site Plan 1. Project: Wal-kMart Supercenter Agent: Kevin M. Roberson, Associates Kimley-Horn & 3 MEETING MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA JUNE22,1999 Applicant: Location: Description: J. Robert Bray, Assistant Vice Pn Real Estate Wal-kMart Stores East, Northwest corner of Winchest Boulevard and Boynton Beach Bo[ Request new site plan app~ construct a 220,184 square foot r~ on 39;61 acres. sident of nc. .=r Park evard =val to ail store .Motion Vice Chair Dub~ moved that the request for a new site plan approval to construct a 220,184 square foot retail store on 39 61 acres be postponed to the July-~7, 1999 Planning and Development Board Meeting. Motion seconded by Mr. Rosensto~k. Motion carried 7-0. Ms. Frazier inquired if there would be more informat on on traffic when the matter comes up at the July hearng. Mr. Rumpf said the app cant is in the pr~)cess of finalizing their commitments f~r road improvements to the County, which would be available to this Board. Mr. Myott commended Mr. Rumpf and his staff for a good job and that the applicant is addressing the comments before appearing before the Board. Project: Agent: Owner: Location: Description: Quantum Park - Lot 3 Winston Lee Quantum Limited Partners, Ltd. Lot 3 - Quantum Park PID Request new site plan approval to construct two office/warehouse baildings totaling 46,660 square feet on 4.075 acres. Mr. Hay noted that the people testifying th s evening have not been sworn in. Chairman Wische requested that Assistant City Attorney Cirullo administer the oath to all ~ersons who would be testifying. Attorney Cirullo administered the oath. Mr. Winston Lee, 1532 Old Okeechobee Road, West Palm Beach took the podium. Chairman Wische noted there were 14 staff comments and asked the applicant to address only those comments they do not agree with or that need clarification. Mr. Lee said they agree with all staff comments and have worked closely with staff to Solve all the problems. 4 MEETING MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA JUNE 22, 1999 Chairman Wische announced the public hearing. Hearing no comments ICharman Wische closed the public hear ng and asked if any member had any comments. Mr. Myott requested that the parking calculations be explained with regard to s~plitting up the office and Warehouse. Mr. Rumpf stated that it is n the PID Regulatiqns and is based upon employees which is allowed under the Code. Mr. Ru~npf s~a d if the employe~ information is not known, staff would go back-to the traditional use ct'iteria. Ms. Frazier inquired if there were any tenants signed up and Mr. Lee said hb was not aware of any since he is not the developer. Motion Vice Chair Dub~ moved that the request for new site plan approval to construct two office/warehouse buildings totaling 46,660 square feet on 4.075 acres for Quantum Park-Lot 3 for Quantum Limited Partners, Ltd. be approved, subject t¢ all staff comments. Motion seconded by Mr. Friedland Motion carried 7-0. Chairman Wische apologized for not introducing the two Alternates on the )ard who were present this evening and introduced Ms. Cleary and Mr. Hay. Chairman Wische introduced Ms. Dagmar Brahs, the President of COBWP~ ~vho was also present this evening. Major Site Plan Modification 3. Project: Agent: Owner: Location: Description: The Dolphin Restaurant Doug Mclntee Christine Fran~:ois 1'15 South Federal Highway Request approval for a major modification of an existing site plan to exp.~nd The Dolphin Restaurant and Lounge ,by 2,575 square feet to a total of 164 seats. Mr. Doug Mclntee took the podium with Ms. Fran(~ois, the property owner, and stated he represented the contractor, Intercontinental Constru ction Co., of 1690 NW Madrid Way, Boca Raton, Florida. Chairman Wische noted there were 46 staff comments and asked the agent to only address the comments they do not agree with or that need clarification. Mr. Mclntee 5 MEETING MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA JUNE 22, 1999 said they do not have a problem with any of the comments and are willing to comply with all 46 comments. Chairman Wische announced the public hearing. Hearing no comments, Chairman Wische closed the public hearing. Mr. Myott said that the building looks too much like "just an addition" and asked why the design did not incorporate some of the marina-type characteristics, which it I~ :ks. ,~,lso, Mr. Myott noted that there are suggested changes to the elevation. Mr. My ,tt said he would like to see the project come back, rather than being approved as ~resented tonight. Mr. Rosenstock agreed with Mr. Myott. Mr. Fdedland noted that the contractor agreed with all staff comments and Jestioned whether any changes were actually necessary. Mr. Myott asked if the elevations were mislabeled in terms of direction. '. Mclntee was uncertain about this, but would review it. The plans show the sign f~ ;ing west, when in fact it should be facing east. Mr. Rumpf said it has been labeled bott ways and the applicant used a different reference to determine east and west. Also Mr. Myott said that the colors are not known and there are no materi~ samples, no signage, no renderings etc. submitted. Mr. Rumpf said that usually th~ applicant would bring the colors with them tO this meeting, which staff should not hav~ assumed would be the case. Mr. Rumpf said when the project was reviewed, it was reviewed with leaning toward the "historic route" since it is closely related to Ocean Avenue. Vice Chair Dub~ noted that Comment #24 says the applicant is agreeing to come back for site signage approval. Vice Chair Dub~ said that all site signs must con~e back to this Board. Ms. Frazier asked if the applicant has discussed the color scheme and the he has discussed color with the owner several times. The agent also sug.( the owner should consult with a decorator for assistance in the color Therefore, the colors are still in the selection process. The agent said that when the project was originally submitted and due constraints, it was determined to keep the elevation look clean and simple. as the project progressed, variations to the original design were discussed. I~ said that tonight was the first time that the "madna concept" has adsen and objections to looking at different elevation variations. Mr. Mclntee request( City provide him with more input on what the City wants. ~gent said ;sted that selection. :o budget However, '. Mclntee le has no that the 6 MEETING MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA JUNE 22, 1999 Vice Chair Dub~ informed the applicant that if the Board turned down the application this evening, it would then go before the City Commission that could either ~gree with the Board or override the Board's decision. However, if the applicant would agree to a two-week postponement and come back to the Board, it would be more beneficial. Mr. Rumpf pointed out the Board would not be meeting for three weeks. Chairman Wische noted that the applicant must request a postponement, and [this would give the applicant three weeks to clear up the issues. Ms. Chris Frangois, 65 Spanish River Drive, Ocean Ridge said she has begn working on the project fc~r over fou~- months and would prefer not to postpone the project, nor did she want ~he project to look like a patchwork~j~b. Cha rman W sche po nted dut that the three-week period would afford the applicant plenty of time to meet with staff to address the Board's comments. Mr. Myott pointed out that the project was n need of an arch tect and noted the drawings were done by a civ eng neer Mr. Mclntee said that tonight was the first time he heard there were p[:oblems with the elevation and if he had been informed he would have made the adjustments. He said there has been no proper direction. Mr. Rosenstock asked the agent if anyone on staff ever asked him where ana of the sign was being considered when the plans were presented. The agent had been comments on signage. Mr. Rumpf sa d there would only be a s building and there would b~ no site sign. The color was discussed with the aPl Chairman Wische requested input from the other Board members. Mr. Reed said that the color issue needs to be defined before the Board c; the project. Ms. Frazier said she would also like to see some colors. Mr. Friedland what type ~aid there In on the licant. approve said it would be beneficial if the applicant and staff rewewed the project one more time to work out the details and come back before the Board. ! Ms. Fran~;o~s requested a postponement until the next Planning and DeJ/elopment Boarc~ Meeting. Motion Vice Chair Dub~ moved that the Dolphin Restaurant request for approval fqr a major modification of an existing site plan to expand The Dolphin Restaurant and L~ounge by 2,575 square feet to a total of 164 seats be postponed at the applicant's reqdest to the 7 MEETING MINUTES PLANNING AND DEVELOPMENT BOARD BOYNTON BEACH, FLORIDA JUNE 22, 1999 July 13, 1999 Planning and Development Board meeting. Motion seconded by Mr. Reed. Motion carried 7-0. 8. OTHER Discussion Rescheduling joint City Commission/Planning and De' Board Meeting. Chairman Wische noted the joint meeting was cancelled and the meeting n rescheduled. The Mayor would not be back in town until July 4th, Chairrr asked if the Board would like to schedule the joint meeting with or without The consensus was to include the Mayor and, therefore, the meeting rescheduled when the Mayor returns. 9. COMMENTS BY MEMBERS Mr. Reed said it was a bad idea for the Board to vote disapproval of a site pi have a completely different site plan presented at the City Commission meeti Vice Chair Dub~ said Mr. Reed's comment is exactly why the Board a meeting so that these types of issues could be addressed and noted this ha,' in the past. elopment ;eds to be ~n Wische he Mayor. would be and then g. ~ked for a happened 10. ADJOURNMENT Motion Mr. Rosenstock moved that the meeting adjourn. Motion seconded by Vice Ghair DubS. The meeting properly adjourned at 7:45 p.m. Respectfully submitted, Barbara M. Madden Recording Secretary (one tape)